SEPTEMBER 23, 2024 CITY COUNCIL MEETING
ACCELERATED WARRANT QUESTIONS AND RESPONSES
The Accelerated Warrant Policy allows Council Members to ask questions before the meeting so Staff and Council can have the appropriate information available to them before the Council meeting. The policy can be found online here:
https://cityoflosalamitos.org/DocumentCenter/View/4238/206---Accelerated-WarrantPolicy-PDF
The Limited Printing Policy adopted within the Council Handbook restricts printing to essential documents only and encourages the use of digital alternatives wherever possible. The policy can be reviewed online here:
https://cityoflosalamitos.org/DocumentCenter/View/4239/207---City-Council-HandbookPDF
As the Council is aware, Staff is diligently working toward digitizing the Warrant process.
For now, warrants remain a physical paper process. Pulling and copying invoices is labor intensive and exceeds the small print job (10 pages or less) outlined in the Council policy; therefore, copies will not be produced at this time.
Council is encouraged to make an appointment through the City Clerk’s office to review the physical copies of any warrants/invoices in question.
Hibard’s Requests
Please provide Purchase Orders and Invoices for the following:
1. Applied Best Practices - 23/24 ACFR services - 637
2. Best Buy - warehouse outdoor TV - 6041
3. California Municipal Statistics - 23/24 ACFR stats - 550
4. Charles Abbott Associates - 39,343
5. City Green Consulting - trash consulting – 9405
6. CoStar Realty Data - real estate data - please provide the data/deliverable was we received in exchange for the 1500, 750, and 795 payments shown here.
Costar is a real estate website that is used to track properties in town.
7. Custom Ink - Hawaiian shirts - 4258
Event News Enterprise - 22/23 Notice Invites - 2220 - please provide the notice this is referring to. For CIP 23/24-03 NOTICE INVITES -
NOTICE INVITING ELECTRONIC BIDS STREET IMPROVEMENTS ON
VARIOUS STREETS SPECIFICATION NO. CIP 23/24-03 IN THE CITY OF LOS ALAMITOS, CALIFORNIA. See attached.
8. Nobel Systems - GIS cloud services 24/25 - 18,800
9. Orange County Council of Governments - 24/25 dues - 4981
10.Public Risk Innovation solutions - master crime program and cyber liability program - 27,691
11.Quadient Finance USA - city postage refill - LA TV - 1400
12.Southern Cal Assoc of Governments - 24/25 dues - 1841
13.Sub Zero Mechanical - building maintenance - 20,929
14.Techarts - audio/visual equipment - 57,641
15.Unlimited Environmental - CIP 22/23 - 30,363
16.Westcor Environmental - asbestos - 4494
17.Willdan Engineering - multiple - 86,201
18.Woodruff & Smart - City Attorney - prosecutor services - 5363 - who are we prosecuting?
The prosecutor services pertain to the City’s redlight camera enforcement matters.
The City attorney’s office appears in traffic court on behalf of the City and handles related hearings and trials.
19.Axon Services - evidence.com 24/25 - 11,909
20.Bordin Semmer - insurance - 27,248
21.Calirica LLC - political and legislative consulting 6/24 and 7/24 - 4000
22.CalPers - 181,379
23.CalPers Retirement - GASB 68 svc fee - los alamitos tv - 1400
24.Charles Abbott Associates - WQMP inspections 05/24 - 1740
25.Cole Pro Media Corp - transparency advising 07/24 - los alamitos tv - 3000
26.County of Orange treasurer-tax - 12,386
27.Data Ticket - citation charges 6/24 - neighborhood preservation - 130
28.Douglas Wood - LATV broadcast - los alamitos tv - 2225
29.Fire Service Corp - fire extinguisher maint 23/24 - 1641 - how many extinguishers were serviced? what size were they? What locations were they in? We have a total of 40 fire extinguishers that are 8 lbs or 9.5 oz each. • City Hall 1 – 6
• City Hall 2 – 2
• Museum – 2
• Council Chambers – 1
• Trailer – 1
• PW – 5
• PD – 16 (both in building and mobile for CERT Training) • Community Center – 6
• Pre-school – 1
30.George Hills Company - liability - insurance - 6416
31.Griffin Structures - program management services - 20,200
32.Hardy & Harper - 10,182
33.Harris & Associates - Lampson project 07/24 - 7023
34.Hinderliter, De Llamas & Associates - sales tax svcs Q2 - 906
35.IEEE - 24,000
36.Intelesys One - shortel phone license - 1306
37.KYA Services - 20,619
38. MV Cheng Associates - finance consultant 07/24 - 8075
39.OC Sanitation District - connection fees, building permits - 8931
40.OC Training Manager's Assoc - dues - 100
41.Proforma Surf City Promo - coins - 704
42.Quadient Leasing USA - lease payment 09/24 -12/24 - los alamitos tv - 706
43.RCS Investigations & Consulting - 9900
44.Redflex traffic systems - red light cameras 7/24 - 21,772
45.Revelesusa - 1450
46.St Nicks - banners - 40,509
47.Thomson Reuters - online software - 375
48.Townsend Public affairs - consulting and grant writing - 6000
49.Trailers Unlimited - trailer outfitting - 9433
50.Tripepi, Smith & Associates - Ballot outreach 08/24 - 7913
51.Versaterm Public Safety - nextgen sub - 16,700
52.Wavell Showcase and Fixture - 16,490
53.Willdan engineering - 108,390
Murphy’s Requests
1. Copies of the invoices for the specified expenses.
2. A brief explanation of the purpose for each of the incurred expenses.
The specific items in question are as follows:
1. CITY GREEN CONSULTING for (3) Trash Consulting expenses in the amount of $9,405.75. Copy of the invoices please.
(Formerly Michael Balliet) is the City’s trash consultant. They assist us with reporting to the state, checking the compliance of our trash vendor, UWS, and assessing waivers requested by businesses and residents of Los Alamitos.
2. CUSTOM INK for City Hawaiian Shirts in the amount of $4,258.57: Is it necessary to continue using the general fund to cover the cost of purchasing apparel. I would like to better understand the rationale behind this decision, as it is important that we ensure the most prudent use of city resources.
Providing City-Branded apparel increases our organization's brand awareness, boosts morale, reinforces company culture, and provides a uniform, professional look. In Development Services, the Council adopted budget includes approximately $8,000 annually to cover these items out of an approximate $5 million budget.
3. TECHARTS for Audio/Visual Equipment in the amount of $57,614.04: What is the purpose? Copy of the invoice(s) please.
This is for the AV Equipment (speakers, projector screens, projectors) and installation at the Community Center.
4. WOODRUFF & SMART for Litigation Services in the amount of $24,918.72. Copy of the invoice(s) please.
Billing descriptions contain confidential communications that are subject to the attorney-client privilege and are therefore protected from disclosure.
5. REDFLEX TRAFFIC SYSTEMS for Red Light Cameras in the amount of $21,772.18. Copy of the invoice(s) please.
Traffic Camera Safety Improvement Program
NOTICE INVITING BID
NOTICE INVITING ELECTRONIC BIDS
STREET IMPROVEMENTS ON VARIOUS STREETS
SPECIFICATION NO. CIP 23/24-03
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Los Alamitos as AGENCY, invites electronic bids for the above stated project and will receive such bids electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities). Bids will be received up to the hour of 11:00 a.m., on July 24, 2024 and will be opened virtually at that time. If you would like to attend the virtual bid opening, it will be accessible through Microsoft Teams Meeting:
Click here to join the meeting
Meeting ID: 222 099 670 442
Passcode: 4XhxMc
The City of Los Alamitos proposes to grind and overlay and slurry seal various residential streets throughout the City as part of the City’s ongoing pavement management program. The project will also replace damaged curb & gutter and lifted sidewalk to correct drainage. ADA curb ramps will be modified to current codes as necessary for accessibility. The project includes the following streets:
• Kyle Street (South of Kinmount Street)
• Kaylor Avenue (Ball Road to Kinmount Street)
• Maple Street (South of Kinmount Street)
• Kinmount Street
• Farnham Avenue
• Catalina Street (Oak Street to Los Alamitos Boulevard) • Noel Street (North of Katella Avenue)
• Glacier Circle
• Vicksburg Circle
• Carlsbad Circle
• Interior Circle
• Ranier Circle
• Apollo Circle
• Saratoga Drive
• Langley Drive
• Essex Drive
• Enterprise Drive
• Midway Drive
• Ticonderoga Drive
• Ranger Drive
• Tarawa Drive
• Bunker Hill Drive
• Green Ave (Saratoga to Ticonderoga)
• Howard Avenue (Lexington to Bennington)
• Tripoli Avenue
Finally, Additive Alternative : Noel Street includes cold mill and construct ARHM overlay, construct curb ramps, construct sidewalk, and construct curb and gutter on Noel Street from Katella Avenue to end.
Bids must be prepared on the approved bid forms in conformance with INSTRUCTIONS TO BIDDERS and must be submitted electronically on BidNet Direct (BidNet), accessible through the Agency’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective bidder must first register as a vendor through the Agency’s BidNet portal. No hard copy bid packages will be accepted.
Plans, and specifications will be available for review on BidNet. All relevant materials shall be obtained from the link above. The Agency is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The bidder is solely responsible for the “on time” submission of their electronic bid. The Agency will only consider bids that have been transmitted successfully and have been issued an e-bid confirmation number. Bidders experiencing any technical difficulties with the bid submission process may contact BidNet at (800)835-4603.
In accordance with the provisions of California Public Contract Code § 3300, and Business and Professions Code § 7028.15(e), the Agency has determined that the contractor shall possess a valid Class A contractor’s license at the time that the contract is awarded. Failure to possess the specified license shall render a bidder’s bid as non-responsive and shall bar award of the contract to any bidder not possessing the specified license at the time of the award.
CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE LICENSE BOARD, P.O. BOX 2600, SACRAMENTO, CA 95826. At the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material shall not be made unless and until the Registrar of Contractors verifies to the Agency that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors’ State Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5)
THE BID MUST BE ACCOMPANIED BY A BID GUARANTEE IN THE AMOUNT OF 10% OF THE TOTAL BID PRIOR TO THE BID SUBMISSION DEADLINE, SUBMITTED TO THE DEVELOPMENT SERVICES DEPARTMENT, ATTN: PUBLIC WORKS DEPARTMENT SECRETARY, 3191 KATELLA AVENUE, LOS ALAMITOS, CA 90720. Sealed envelopes bearing the bid bond should be clearly marked with the project title and CIP number as shown on the cover sheet of these specifications. More specifically, pursuant to Public Contract Code §§ 20170 and 20171, all bids for the project shall be presented, under sealed cover and shall be accompanied by one of the following forms of bidder’s security in the amount of ten percent (10%) of the bid: (a) cash; (b) a cashier’s check made payable to the City of Los Alamitos; (c) a certified check made payable to the City of Los Alamitos; or (d) a bidder’s bond executed by an admitted surety insurer made payable to the City of Los Alamitos.
Such security shall be forfeited should the successful bidder to whom the contract is awarded fails to timely execute the contract and to deliver the necessary bonds and insurance certificates as specified in the contract documents.
To the extent applicable, at any time during the term of the Agreement for the proposed project, the successful bidder may, at its own expense, substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.
Pursuant to California Civil Code § 3247, a payment bond is required to be submitted for all projects estimated in excess of $25,000.00.
The Agency has determined that the proposed project is a public works subject to the provisions of Labor Code § 1720 thereby requiring the Contractor to pay the prevailing wage rates for all work performed under the Contract.
The Agency reserves the right to reject any and all bids.
Questions or Requests for Information (RFIs) or interpretations are due July 14, 2024, at 11:00 a.m., ten (10) days before the time announced for the opening of the bids and shall be submitted on the BidNet portal. If you have any questions, please contact Vandine Ouk at (562)431-3538 ext. 301 or [email protected].
BY ORDER OF the City Council of the City of Los Alamitos, California.
News Enterprise 7/3,10,17/2024-143915