Los Alamitos City Council
February 18, 2025

City Council Regular Agenda
February 18, 2025

NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.

Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.

Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.

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CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720

CITY COUNCIL AGENDA

REGULAR MEETING
Tuesday, February 18, 2025 – 6:00 PM

1. CALL TO ORDER

2. ROLL CALL
Mayor Hasselbrink
Mayor Pro Tem Doby
Council Member Hibard
Council Member Loe
Council Member Nefulda

3. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Doby will lead the Pledge of Allegiance.

4. INVOCATION
Council Member Hibard will give the Invocation.

5. PRESENTATIONS

City Council Regular Agenda
February 18, 2025

A. Presentation by Executive Director Howard Kummerman Regarding the Cypress College Americana Awards
B. Update on Recent Traffic Improvement Project by Development Services Director Noda
C. Presentation of a Certificate to Kevin Babiera, owner of Donut Boss, in Recognition on Being Featured in the Mayor's Business Spotlight

6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.

7. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 of the California Government Code: Los Alamitos Luxury Apartments v. City of Los Alamitos, Orange County Superior Court Case No. 30-2023-01309111-CUBC-CJC.

8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.

9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.

10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from January 1, 2025, to January 31, 2025.

Recommendation: Ratify the Warrants from January 1, 2025, to January 31, 2025, for $3,151,330.00.

Roll Call
Mayor Hasselbrink
Mayor Pro Tem Doby
Council Member Hibard
Council Member Loe

City Council Regular Agenda
February 18, 2025

Council Member Nefulda

11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.

A. Approval of Minutes (Administration)
Approve the City Council Regular Minutes of January 21, 2025.

B. Annual Update of the Records Management Program (Administration) In October 2015, the City Council adopted the City-wide Records Management Program. Part of this Program included a day dedicated to records management and annual updates to the retention schedule. This item recommends changes to the policy to ensure continued success of the program.

Recommendation: Adopt Resolution 2025-03, entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,

ADOPTING A RECORDS MANAGEMENT PROGRAM AND REPEALING
RESOLUTION NO. 2024-07 IN ITS ENTIRETY”.

C. Ordinance 2025-01 - E-Conveyances Relating to Vehicles such as EBikes (Police) Like many other cities in Orange County, Los Alamitos has experienced a notable increase in the number of electric bicycles in the community. Both law enforcement and residents have encountered significant safety concerns related to E-bike use. A recent investigation by the Orange County Grand Jury highlighted an urgent need for consistent ordinances to regulate and enforce safe E-bike practices across cities, school districts, parks, and unincorporated areas. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-01 at the January 21, 2025 Regular Council Meeting.

Recommendation: Adopt Ordinance No. 2025-01, entitled, "AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 10.45 (E- CONVEYANCES) TO TITLE 10 OF THE LOS ALAMITOS MUNICIPAL CODE RELATING TO VEHICLES SUCH AS E-BIKES".

D. Ordinance 2025-02 - Informal Bidding - Public Works (Development Services)
This item recommends adoption of an ordinance establishing informal bidding policies and procedures for public works projects involving an expenditure at or below the $125,000 formal bidding threshold set forth in Section 1206 of the City Charter. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-02 at the January 21, 2025 Regular Council Meeting.

City Council Regular Agenda
February 18, 2025

Recommendation: Adopt Ordinance No. 2025-02, entitled, “An

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.62 (INFORMAL BIDDING – PUBLIC WORKS) TO THE LOS ALAMITOS MUNICIPAL CODE.”
E. Ordinance 2025-03 - Lobbyist Registration and Reporting (Administration)
This item recommends adoption of an ordinance establishing lobbyist registration and reporting policies, procedures and regulations to implement Section 505 of the City Charter. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-03 at the January 21, 2025 Regular Council Meeting.

Recommendation: Adopt Ordinance No. 2025-03, entitled, “An

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.58 (LOBBYIST REGISTRATION AND REPORTING) TO THE LOS ALAMITOS MUNICIPAL CODE.”
F. Ordinance 2025-04 - Commission Membership (Administration) The City of Los Alamitos has four commissions, which consist of Parks, Recreation, and Cultural Arts, Personnel Appeals, Planning, and Traffic.

Excluding the Personnel Appeals Commission, these commissions consist of seven members. This item proposes reducing the membership to five, consistent with the makeup of the City Council and Personnel Appeals Commission. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-04 at the January 21, 2025 Regular Council Meeting.

Recommendation: Adopt Ordinance No. 2025-04, entitled, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,

CALIFORNIA, ESTABLISHING A FIVE- PERSON MEMBERSHIP FOR CITY COMMISSIONS AND BOARDS".

G. City Council Travel and Reimbursement Policy (Administration) This item updates the Travel Policy specific to City Council and Appointed Officials.

Recommendation: Adopt Revised Administrative Regulation 6.2 City Council Travel and Reimbursement Policy.

H. Treasurer’s Quarterly Investment Report – December 2024 (Finance) The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.

City Council Regular Agenda
February 18, 2025

Recommendation: Receive and file the Treasurer’s Quarterly Investment Report – December 2024.

I. Neighborhood Name Change - Apartment Row to Midtown
(Development Services)
This item proposes renaming the “Apartment Row” neighborhood to “Midtown”.

Recommendation: Adopt Resolution No. 2025-06, entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, APPROVING RENAMING THE “APARTMENT ROW”
NEIGHBORHOOD TO “MIDTOWN,” AS BOUND BY LEXINGTON DRIVE

ON THE EAST, FARQUHAR AVENUE ON THE SOUTH, THE EDGE OF

THE TOWN CENTER MIXED USE ZONE ON THE WEST, AND THE
KATELLA AVENUE/GREEN AVENUE ALLEY ON THE NORTH.”
J. Authorization to Approve and Release a Request for Proposals (RFP) for Storm Drain Catch Basin and Lift Station Maintenance (RFP 2025- 09) (Development Services)
This item recommends approving and releasing a Request for Proposals (RFP 2025- 09) for Catch Basin and Lift Station Maintenance.

Recommendation: Approve and release the RFP 2025-09 for Catch Basin and Lift Station Maintenance.

K. Approval of Plans and Specifications for Striping Improvements on Katella Avenue (CIP 24/25-07) (Development Services)
Striping and pavement markings assist in maintaining safe, up-to-date standards that comply with current Federal and State guidelines. This item requests the approval of plans to be noticed and to authorize staff to solicit and receive bids for completion of the project.

Recommendation:

1. Approve the plans and specifications for the Striping Improvements on Katella Avenue (CIP 24/25-07) project; and,

2. Authorize Staff to advertise and solicit bid proposals L. Notice of Completion (NOC) for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07) (Development Services) The Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07) has been completed. It is recommended that City Council accept the work as completed and direct filing of the Notice of Completion (NOC).

City Council Regular Agenda
February 18, 2025

Recommendation:

1. Accept the completion of construction by Buckley Building, Inc., DBA Outdoor Shade Concepts for Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07); and,

2. Authorize the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office.

12. DISCUSSION ITEM
A. Mid-Year General Fund Budget Review and Financial Update for Fiscal Year 2024-25 (Finance)
This report provides the Council with a review of the Mid-Year General Fund budget for the Fiscal Year 2024-25 and a projection for the fiscal year ending June 30, 2025.

Recommendation:

1. Review the Mid-year General Fund budget for the Fiscal Year 2024- 25 and the projection for the Fiscal Year ending June 30, 2025; and,

2. Provide direction and comments.

B. Adoption of the Senior Services Master Plan (Recreation) This item for Council consideration is an update on the Senior Services Master Plan project approved at the October 16, 2023 Regular Council meeting. A draft Senior Services Master Plan report is provided.

Recommendation:

1. Receive the presentation of the Senior Services Master Plan (SSMP); and,

2. Discuss the SSMP; and,

3. Provide comments and direct Staff regarding any needed revisions to the SSMP; or,

4. If no changes are required, adopt Resolution No. 2025-04, entitled, "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS

ALAMITOS, CALIFORNIA, ADOPTING THE CITY OF LOS

ALAMITOS SENIOR SERVICES MASTER PLAN DATED
FEBRUARY 18, 2025".

City Council Regular Agenda
February 18, 2025

C. Annual Retention Goals & Performance Achievement Bonus for Executive Management and Middle Management Non-Represented Employees (Administration)
This report recommends adoption of a resolution adding Section 32 (Annual Retention Goals & Performance Achievement Bonus) to the Salary and Benefit Resolution for Non-Represented Employees.

Recommendation: Adopt Resolution No. 2025-05, entitled, "A

RESOLUTION OF THE CITY COUNCIL OF CITY OF LOS ALAMITOS, CALIFORNIA, ADDING SECTION 32 (ANNUAL RETENTION GOALS &

PERFORMANCE ACHIEVEMENT BONUS) TO THE SALARY AND
BENEFIT RESOLUTION FOR NON-REPRESENTED EMPLOYEES."

13. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.

14. ADJOURNMENT
The City Council will adjourn to Monday, March 24, 2025, at 6:00 p.m.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.

Windmera Quintanar, MMC, City Clerk
Dated: February 13, 2024

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 10A
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Warrants

SUMMARY
The attached Warrant Register contains checks and electronic funds transfers for the period from January 1, 2025, to January 31, 2025.

RECOMMENDATION
Ratify the Warrants from January 1, 2025, to January 31, 2025, for $3,151,330.00.

BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.

DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.

FISCAL IMPACT
The total of $3,151,330.00 represents checks and electronic funds transfers for the period January 1, 2025, to January 31, 2025.

Attachment: 1. Council Report 02-18-2025

Pages:
1-13 $ 1,795,012.09 Warrants 01/01-31/2025
14 $ 10,506.79 Medical Retirees 01/01/2025
15 $ 273,793.92 Payroll 01/03/2025
16 $ 244,570.95 Benefits & Withholdings 01/03/2025
17 $ 261,944.48 Payroll 01/17/2025
18 $ 138,823.78 Benefits & Withholdings 01/17/2025
19 $ 285,120.80 Payroll 01/31/2025
20 $ 141,557.19 Benefits & Withholdings 01/31/2025
Grand Total $ 3,151,330.00
Statement:

I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.

Certified by Craig Koehler, Finance Director
this 4th day of February, 2025
The attached Warrant Register containing checks and electronic funds transfers for the period from January 1, 2025 to January 31, 2025, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.

To Ratify

CITY OF LOS ALAMITOS
A/P Warrants
February 18, 2025

VENDOR NAME
WARRANTS 01/2025

DESCRIPTION FUND DEPARTMENT AMOUNT
_
24/7 EVENT SERVICES, INC. SECURITY GRAND OPENING GENERAL FUND NON-DEPARTMENTAL 276.00 SECURITY WW 2024 GENERAL FUND NON-DEPARTMENTAL 2,182.50SECURITY CLA 2024 GENERAL FUND SPECIAL EVENTS 5,189.50 _
TOTAL: 7,648.00
ADAMSON POLICE PRODUCTS FORD F-150 SRO OUTFITTING GARAGE FUND GARAGE 4,806.84 PD-2, 6, S2, 5 MDC MOUNTS GARAGE FUND GARAGE 2,975.00
_
TOTAL: 7,781.84
ADLERHORST INTERNATIONAL LLC K-9 BOARDING 01/03-04/25 GENERAL FUND K-9 Unit 70.00 _
TOTAL: 70.00
ALL AMERICAN SIGN COMPANY SANDBAGS SIGNS GENERAL FUND PARK MAINTENANCE 245.81 _
TOTAL: 245.81
ANDERSON ELECTRICAL & LIGHTING SERVICE BUILDING MAINTENANCE 630.00 BUILDING MAINTENANCE 380.00BUILDING MAINTENANCE 1,620.00BUILDING MAINTENANCE 300.00 PD CONDUIT REPLACEMENT 12/24 GENERAL FUNDOUTLET SVCS PD 11/24 GENERAL FUNDINSTALL OUTLET & RECESS 12/24 GENERAL FUNDLIGHT REINSTALLATION 12/24 GENERAL FUNDOAK FIELD LIGHT REPAIRS 12/24 GENERAL FUND BUILDING MAINTENANCE 495.00 _
TOTAL: 3,425.00
APRIL JOHNSON CLAIM SETTLEMENT SELF INSURANCE TRU INSURANCE 507.30 _
TOTAL: 507.30
ASCAP GENERAL FUND RECREATION ADMINISTRAT 445.00
_
TOTAL: 445.00
B&H PHOTO VIDEO GENERAL FUND NON-DEPARTMENTAL 1,796.89
_
TOTAL: 1,796.89
BIG TOP RENTALS GENERAL FUND NON-DEPARTMENTAL 2,386.09
GENERAL FUND ECONOMIC DEVELOPMENT 4,254.25GENERAL FUND SPECIAL EVENTS 5,195.68 _
TOTAL: 11,836.02
BMI
ASCAP DUES 2025CC PROJECTOR LENSWW RENTALSCLA RENTALSPINE STREATS RENTALSANNUAL LICENSE FEE 24/25 GENERAL FUND RECREATION ADMINISTRAT 446.00 _
TOTAL: 446.00
BSN SPORTS LLC YOUTH BASKETBALL SUPPLIES GENERAL FUND SPORTS 501.80 _
TOTAL: 501.80
CALIRICA LLC CONSULTING SVCS 11/24 GENERAL FUND ADMINISTRATION 2,000.00 CONSULTING SVCS 12/24 GENERAL FUND ADMINISTRATION 2,000.00 _
TOTAL: 4,000.00
CANON FINANCIAL SERVICES, INC. PRINTER USAGE 11/24-12/24 GENERAL FUND RECREATION ADMINISTRAT 325.30 _
TOTAL: 325.30
CHARLES ABBOTT ASSOCIATES, INC. NPDES & WQMP SVCS 11/24 GENERAL FUND NPDES 2,310.00 NPDES & WQMP SVCS 12/24 GENERAL FUND NPDES 531.25
_
TOTAL: 2,841.25
1

VENDOR NAME
WARRANTS 01/2025

DESCRIPTION FUND DEPARTMENT AMOUNT
_
CINTAS CORPORATION NO. 2 FIRST AID REFILL 01/25 GENERAL FUND BUILDING MAINTENANCE 2,811.93 _
TOTAL: 2,811.93
CITY GREEN CONSULTING LLC ED CONSULT SVCS 11/24 GENERAL FUND COMMUNITY DEVEL ADMIN 3,031.25 _
TOTAL: 3,031.25
CITY OF WESTMINSTER WEST COUNTY SWAT RANGE FEES GENERAL FUND PATROL 992.00 _
TOTAL: 992.00
CIVICPLUS, LLC CIVIC CLERK ANNUAL FEE TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 9,677.52 _
TOTAL: 9,677.52
COLE PRO MEDIA CORP MEDIA CONSULT SVCS 11/24 GENERAL FUND ADMINISTRATION 3,000.00 MEDIA CONSULT SVCS 12/24 GENERAL FUND ADMINISTRATION 3,000.00MEDIA CONSULT SVCS 01/25 GENERAL FUND ADMINISTRATION 3,000.00 _
TOTAL: 9,000.00
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76 ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76 _
TOTAL: 692.28
COSTAR REALTY INFORMATION, INC. REAL ESTATE DATA 12/24 GENERAL FUND ADMINISTRATION 830.78 _
TOTAL: 830.78
COUNTY OF ORANGE TREASURER-TAX CITATION REV TAX REPORT 11/24 GENERAL FUND NON-DEPARTMENTAL 2,915.00 CITATION REV TAX REPORT 10/24 GENERAL FUND NON-DEPARTMENTAL 3,333.00 _
TOTAL: 6,248.00
DATA TICKET, INC. CITATION PROCESSING 11/24 GENERAL FUND TRAFFIC 1,044.82 _
TOTAL: 1,044.82
DEBTBOOK 24/25 BANK ANALYSIS TOOL GENERAL FUND FINANCE 5,000.00 _
TOTAL: 5,000.00
DEPARTMENT OF CONSERVATION SMIP FEES 4TH QTR GENERAL FUND NON-DEPARTMENTAL 278.13 BLDG PERMITS 4TH QTR GENERAL FUND NON-DEPARTMENTAL 13.91- TOTAL: 264.22
DOGGIE WALK BAGS, INC. DOG WASTE BAGS SUPPLIES GENERAL FUND PARK MAINTENANCE 564.35 _
TOTAL: 564.35
EBERHARD EQUIPMENT TRACTOR RENTAL PARK REHAB GENERAL FUND PARK MAINTENANCE 2,245.63 _
TOTAL: 2,245.63
ELITE SPECIAL EVENT, INC. NITES ON PINE RENTAL 11/24 GENERAL FUND ECONOMIC DEVELOPMENT 800.00 _
TOTAL: 800.00
ENTERPRISE FM TRUST VEHICLE LEASES 01/25 GARAGE FUND GARAGE 17,914.15 _
TOTAL: 17,914.15
ESKO SYSTEMS INC MUSEUM WINDOW BLINDS GENERAL FUND BUILDING MAINTENANCE 1,758.93 _
TOTAL: 1,758.93
EWING PARKWAY REHAB SUPPLIES GENERAL FUND PARK MAINTENANCE 904.99 _
TOTAL: 904.99
2

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
FLOCK SAFETY ALPR 11/24-11/25 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 33,600.00 _
TOTAL: 33,600.00
FORVIS LLP FY 23-24 SCO REPORT GENERAL FUND FINANCE 945.00 _
TOTAL: 945.00
FRED GUY'S AUTO BODY & PAINT FACILITY DODGE DURANGO PAINT GARAGE FUND GARAGE 7,885.74 DODGE DURANGO PAINT GARAGE FUND GARAGE 2,433.20
_
TOTAL: 10,318.94
FSOC LLC SWAT VESTS (2) GENERAL FUND PATROL 5,604.53
_
TOTAL: 5,604.53
GANAHL LUMBER COMPANY PW SUPPLIES GENERAL FUND STREET MAINTENANCE 111.92 PD BLDG SUPPLIES GENERAL FUND STREET MAINTENANCE 25.12STREET MAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 50.23STREET MAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 235.01PW SUPPLIES RESTOCK GENERAL FUND STREET MAINTENANCE 1,749.47PW WEATHER UNIFORMS GENERAL FUND STREET MAINTENANCE 108.86PAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 92.26PARK REHAB SUPPLIES GENERAL FUND STREET MAINTENANCE 121.63IRRIGATION SUPPLIES GENERAL FUND STREET MAINTENANCE 5.90 BLDG MAINT WEATHER SUPPLIES GENERAL FUND BUILDING MAINTENANCE 100.83CH 1 WATER LINE PARTS GENERAL FUND BUILDING MAINTENANCE 162.86BLDG SUPPLIES GENERAL FUND BUILDING MAINTENANCE 27.82 _
TOTAL: 2,791.91
GM FINANCIAL CM VEHICLE LEASE PYMT 11 GARAGE FUND GARAGE 1,858.68 _
TOTAL: 1,858.68
GOLDEN STATE WATER COMPANY 8,262.69
8,184.10
339.23
STREET MAINTENANCEPARK MAINTENANCEPARK MAINTENANCEBUILDING MAINTENANCE 1,927.19 _
TOTAL: 18,713.21
HOLIDAYGOO, INC.

WATER BILL 11/24-12/24 GENERAL FUND WATER BILL 11/24-12/24 GENERAL FUNDWATER BILL 11/24-12/24 GENERAL FUNDWATER BILL 11/24-12/24 GENERAL FUNDSPRING CARNIVAL EVENT SUPP GENERAL FUND NON-DEPARTMENTAL 2,056.63 _
TOTAL: 2,056.63
IEEE WAREHOUSE LEASE 02/25 GENERAL FUND NON-DEPARTMENTAL 630.33 WAREHOUSE LEASE 02/25 GENERAL FUND NON-DEPARTMENTAL 11,369.67 _
TOTAL: 12,000.00
INTERCARE HOLDING INSURANCE SERVICES ADMIN CLAIM FEES 01/25 SELF INSURANCE TRU INSURANCE 1,211.50 _
TOTAL: 1,211.50
JAMES EUGENE RICE GOOD EVE LOS AL ENTERTAINMENT GENERAL FUND ECONOMIC DEVELOPMENT 350.00 _
TOTAL: 350.00
JHM SUPPLY INC IRRIGATION SUPPLIES KAT/GREEN GENERAL FUND PARK MAINTENANCE 492.11 _
TOTAL: 492.11
3

VENDOR NAME
WARRANTS 01/2025

DESCRIPTION FUND DEPARTMENT AMOUNT
_
JOINT FORCES TRAINING BASE JFTB POOL RENTAL 12/24 GENERAL FUND AQUATICS 5,000.00 _
TOTAL: 5,000.00
KONICA MINOLTA PD COPIER LEASE 09/24-12/24 GENERAL FUND POLICE ADMINISTRATION 901.93 _
TOTAL: 901.93
KONICA MINOLTA BUSINESS SOLUTIONS U.S. GENERAL FUND POLICE ADMINISTRATION 249.99 GENERAL FUND POLICE ADMINISTRATION 249.99
PD COPIER MAINT 10/24 PD COPIER MAINT 11/24 PD COPIER MAINT 12/24 GENERAL FUND POLICE ADMINISTRATION 249.99 _
TOTAL: 749.97
KONICA MINOLTA PREMIER FINANCE COPIER LEASE 12/20-01/19/25 GENERAL FUND NON-DEPARTMENTAL 1,048.46 COPIER LEASE 1/20-02/19/25 GENERAL FUND NON-DEPARTMENTAL 1,048.46 _
TOTAL: 2,096.92
KRAMER WORKPLACE INVESTIGATIONS LEGAL INVESTIGATION 09-10/24 GENERAL FUND CITY ATTORNEY 1,870.00 LEGAL INVESTIGATION 12/24-01/25 GENERAL FUND CITY ATTORNEY 10,414.50 _
TOTAL: 12,284.50
KRONOS SASHR INC PAYROLL UKG SVCS GENERAL FUND FINANCE 17,600.00 _
TOTAL: 17,600.00
KYA SERVICES LLC CIP 23/24-06 PHASE II RET GENERAL FUND NON-DEPARTMENTAL 27,498.26- CIP 23/24-06 PHASE II RET GENERAL FUND NON-DEPARTMENTAL 30,713.68-PD EVIDENCE FLOORING GENERAL FUND BUILDING MAINTENANCE 9,972.79CIP 23/24-06 Phase II RPT FACILITY CAPITAL E CAPITAL PROJECTS 333,208.55CIP 23/24-06 Phase II RPT FACILITY CAPITAL E CAPITAL PROJECTS 614,273.52 _
TOTAL: 899,242.92
LA HERRADURA MOBIL DETAIL PD CAR WASHES 12/16/24 GARAGE FUND GARAGE 780.00 PD CAR WASHES 01/06/25 GARAGE FUND GARAGE 735.00
_
TOTAL: 1,515.00
LIEBERT CASSIDY WHITMORE GENERAL SVCS 11/24 GENERAL FUND CITY ATTORNEY 528.00 INVESTIGATION SVCS 11/24 GENERAL FUND CITY ATTORNEY 1,540.00 _
TOTAL: 2,068.00
LOS ALAMITOS AREA CHAMBER OF COMMERCE CITY MEMBERSHIP RENEWAL GENERAL FUND ADMINISTRATION 250.00 LOS AL CHAMBER MTG 12/24 GENERAL FUND POLICE ADMINISTRATION 30.00 _
TOTAL: 280.00
LOS ALAMITOS LOCK SERVICE CC1 PANIC BUTTON GENERAL FUND BUILDING MAINTENANCE 6,057.37 CC1 LOCKSMITH SERVICE GENERAL FUND BUILDING MAINTENANCE 6,487.61ACCESS CTRL SVCS 50% GENERAL FUND BUILDING MAINTENANCE 38,710.35CC1 DOOR MAINT 12/19/24 GENERAL FUND BUILDING MAINTENANCE 125.00 _
TOTAL: 51,380.33
LOS ALTOS TROPHY FM NAME BADGE 12/18/24 GENERAL FUND FINANCE 12.07 FM NAME PLATE 12/18/24 GENERAL FUND FINANCE 18.08
_
TOTAL: 30.15
4

VENDOR NAME
WARRANTS 01/2025

DESCRIPTION FUND DEPARTMENT AMOUNT
_
M&N COASTLINE AUTO & TIRE SERVICE PD 48-4 FUEL PUMP REPAIR GARAGE FUND GARAGE 989.30 _
TOTAL: 989.30
MISC. VENDOR NIGEL HANCOCK NIGEL HANCOCK:CITATION REF GENERAL FUND NON-DEPARTMENTAL 40.00 XU GANG XU GANG: CITATION REFUND GENERAL FUND NON-DEPARTMENTAL 40.00JOYCE CHEUNG JOYCE CHEUNG:CITATION REFU GENERAL FUND NON-DEPARTMENTAL 350.00SANG YOUN LEE SANG YOUN LEE:CITATION REF GENERAL FUND NON-DEPARTMENTAL 325.00SELVI RAMAKRISHNAN SELVI RAMAKRISHNAN:CITATIO GENERAL FUND NON-DEPARTMENTAL 40.00LARRY ROUNTREE LARRY ROUNTREE:CITATION RE GENERAL FUND NON-DEPARTMENTAL 40.00HERMAN, HERERRA HERMAN, HERERRA:CITATION R GENERAL FUND NON-DEPARTMENTAL 40.00 _
TOTAL: 875.00
McMURRAY STERN, LLC PD EVIDENCE LOCKERS GENERAL FUND TRAFFIC 38,278.81 _
TOTAL: 38,278.81
NORTH STAR LAND CARE LANDSCAPE MAINT 12/24 GENERAL FUND STREET MAINTENANCE 9,505.66 _
TOTAL: 9,505.66
PAPER RECYCLING SPECIALISTS NON-DEPARTMENTAL 117.00
_
TOTAL: 117.00
PENINSULA SEPTIC SERVICE, INC. PARK MAINTENANCE 600.00
PARK MAINTENANCE 600.00
CITY HALL PAPER SHRED 12/24 GENERAL FUNDPUMP SEPTIC TANK 12/10/24 GENERAL FUNDPUMP SEPTIC TANK 10/28/24 GENERAL FUNDPUMP SEPTIC TANK 12/19/24 GENERAL FUND PARK MAINTENANCE 600.00 _
TOTAL: 1,800.00
POWERTRIP RENTALS, LLC GENERAL FUND NON-DEPARTMENTAL 4,604.42 GENERAL FUND NON-DEPARTMENTAL 2,857.04GENERAL FUND SPECIAL EVENTS 6,272.12 _
TOTAL: 13,733.58
PUBLIC RISK INNOVATION SOLUTIONS AND M SELF INSURANCE TRU INSURANCE 1,474.00 _
TOTAL: 1,474.00
QUADIENT FINANCE USA, INC GENERAL FUND NON-DEPARTMENTAL 1,308.11 _
TOTAL: 1,308.11
REDFLEX TRAFFIC SYSTEMS, INC. GENERAL FUND TRAFFIC 31,076.38 _
TOTAL: 31,076.38
ROGERS, ANDERSON, MALODY & SCOTT, LLP GENERAL FUND FINANCE 6,500.00 _
TOTAL: 6,500.00
SDI PRESENCE LLC TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 33,881.50 _
TOTAL: 33,881.50
SESAC, INC.

PW EQUIPMENT RENTALPW EQUIPMENT RENTALPW EQUIPMENT RENTALEXCESS WORKER'S COMP FEE POSTAGE 12/2024CAMERA SYSTEM 11/24AUDIT SVCS FY 23-24IT EMERGENCY SVCS 10/24 MUSIC LICENSE 24/25 GENERAL FUND RECREATION ADMINISTRAT 610.00 _
TOTAL: 610.00
SIMPSON CHEVROLET OF GARDEN GROVE 2022 CHIEF'S VEHICLE PURCHASE GARAGE FUND GARAGE 55,730.80 _
TOTAL: 55,730.80
SIR SPEEDY PRINTING, SIGNS, MARKETING ROTB SUPPLIES GENERAL FUND NON-DEPARTMENTAL 228.89 BALLOT OUTREACH SVCS GENERAL FUND ADMINISTRATION 156.34 NOTICE VIOLATION BOOKS GENERAL FUND TRAFFIC 4,314.61BANNER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 316.41 5

VENDOR NAME
WARRANTS 01/2025

DESCRIPTION FUND DEPARTMENT AMOUNT
_
DS HOLIDAY CARDS GENERAL FUND COMMUNITY DEVEL ADMIN 194.42DS BUSINESS CARDS GENERAL FUND COMMUNITY DEVEL ADMIN 163.88DS EVENT SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 429.06TENNIS COURT SIGNS GENERAL FUND PARK MAINTENANCE 1,044.24STEP & REPEAT BACKDROP GENERAL FUND ECONOMIC DEVELOPMENT 357.36ART EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 900.22WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 152.76 _
TOTAL: 8,258.19
SITEONE LANDSCAPE SUPPLY IRRIGATION REPAIR SUPPLIES GENERAL FUND PARK MAINTENANCE 300.23 PD LANDSCAPE SUPPLIES GENERAL FUND PARK MAINTENANCE 200.48IRRIGATION SUPPLIES COTTON GENERAL FUND PARK MAINTENANCE 419.13 _
TOTAL: 919.84
SOUND CONNECTION WW EQUIP RENTAL 24 GENERAL FUND NON-DEPARTMENTAL 7,600.00 RENTAL EQUIP CLA 24 GENERAL FUND SPECIAL EVENTS 2,900.00 _
TOTAL: 10,500.00
SPARKLETTS DRINKING WATER DRINKING WATER 12/24 GENERAL FUND BUILDING MAINTENANCE 378.23 _
TOTAL: 378.23
ST. NICK'S WW TREE & SKYLINE STORAGE GENERAL FUND NON-DEPARTMENTAL 18,800.00 _
TOTAL: 18,800.00
STAPLES BUSINESS ADVANTAGE FINANCE OFFICE CHAIR GENERAL FUND FINANCE 178.94 CC 2 OFFICE CHAIRS GENERAL FUND COMMUNITY DEVEL ADMIN 742.86 _
TOTAL: 921.80
STATE WATER RESOURCES CONTROL BOARD STATE WATER ANNUAL FEE GENERAL FUND NPDES 10,920.00 _
TOTAL: 10,920.00
SUNSET SIGNS AND PRINTING INC CC LOGO WALL SIGN GENERAL FUND NON-DEPARTMENTAL 2,912.13 _
TOTAL: 2,912.13
SUSAN SAXE-CLIFFORD, PH.D. PSYCH PRE EMPLOYMENT EVAL GENERAL FUND NON-DEPARTMENTAL 450.00 _
TOTAL: 450.00
THOMSON REUTERS - WEST TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 375.42 _
TOTAL: 375.42
TOWNSEND PUBLIC AFFAIRS, INC. GENERAL FUND ADMINISTRATION 4,000.00 GENERAL FUND ADMINISTRATION 2,000.00GENERAL FUND ADMINISTRATION 4,000.00 _
TOTAL: 10,000.00

TRIPEPI, SMITH & ASSOCIATES, INC
DETECTIVE SOFTWARE 12/24 CONSULT SVCS 12/24GRANT WRITING 12/24CONSULT SVCS 01/25VIDEO PRODUCTION 12/24 GENERAL FUND NON-DEPARTMENTAL 756.25 _
TOTAL: 756.25
TRUTH BE TOLD POLYGRAPGH, LLC POLYGRAPHY PRE EMPLOYMENT GENERAL FUND NON-DEPARTMENTAL 250.00 6

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
POLYGRAPHY PRE EMPLOYMENT GENERAL FUND NON-DEPARTMENTAL 250.00 _
TOTAL: 500.00
TYLER TECHNOLOGIES TAX FILING SVCS 2025 GENERAL FUND FINANCE 576.00 _
TOTAL: 576.00
U.S. BANK OAK PKG CC GRAND RE-OPENIN GENERAL FUND NON-DEPARTMENTAL 55.09 SENSORY AREA SUPPLIES GENERAL FUND NON-DEPARTMENTAL 129.65WW SUPPLIES DECORATIONS GENERAL FUND NON-DEPARTMENTAL 106.00WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 57.90 WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 148.22WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 43.69WW BOOTH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 51.30WW RADIOS GENERAL FUND NON-DEPARTMENTAL 288.50DINE & DOUGH LUNCH GENERAL FUND NON-DEPARTMENTAL 56.32DINE & DOUGH LUNCH GENERAL FUND NON-DEPARTMENTAL 23.94DINE & DOUGH LUNCH GENERAL FUND NON-DEPARTMENTAL 180.00DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 78.02DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 108.06DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 54.42DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 56.48DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 119.00DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 14.71DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 132.00DINE & DOUGH SUPPLIES GENERAL FUND NON-DEPARTMENTAL 47.21WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 39.28DAY CAMP ROOM SUPPLIES GENERAL FUND NON-DEPARTMENTAL 868.51WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 52.23WW STAFF FOOD GENERAL FUND NON-DEPARTMENTAL 260.47WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 32.72WW STAFF FOOD GENERAL FUND NON-DEPARTMENTAL 81.99DAY CAMP NEW RUGS GENERAL FUND NON-DEPARTMENTAL 801.35DAY CAMP BACKPACK CARTS GENERAL FUND NON-DEPARTMENTAL 868.51DAY CAMP BACKPACK CARTS GENERAL FUND NON-DEPARTMENTAL 868.51DOBY LOCC MTG GENERAL FUND CITY COUNCIL 206.95DOBY LOCC MTG GENERAL FUND CITY COUNCIL 141.97DOBY ACC-OC ADVOCACY TRIP GENERAL FUND CITY COUNCIL 216.95DOBY ACC-OC ADVOCACY TRIP GENERAL FUND CITY COUNCIL 1,150.00HIBARD CHAMBER BREAKFAST GENERAL FUND CITY COUNCIL 60.00LOE ACC-OC MTG GENERAL FUND CITY COUNCIL 150.00ADOBE SUBSCRIPTION 12/24 GENERAL FUND ADMINISTRATION 61.98OC REGISTER SUBSCRIPTION 1 GENERAL FUND ADMINISTRATION 34.00GRANFLOR IIMC RENEWAL GENERAL FUND ADMINISTRATION 135.00COUNCIL OCREGISTER SUB GENERAL FUND ADMINISTRATION 14.00LOE COUNCIL MEMBER PHOTO GENERAL FUND ADMINISTRATION 20.93HDMI ADAPTORS GENERAL FUND ADMINISTRATION 95.66RETURN HDMI ADAPTORS GENERAL FUND ADMINISTRATION 211.92-HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 90.02HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 256.42HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 106.06REFUND STAFF HOLIDAY POTLU GENERAL FUND ADMINISTRATION 218.45-OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 38.21EMPLOYEE WELLNESS SUPPLIES GENERAL FUND ADMINISTRATION 63.84SHIPPING CHARGES GENERAL FUND ADMINISTRATION 28.50HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 1.79TM MTG BREAKFAST 12/04/24 GENERAL FUND ADMINISTRATION 15.73 7

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
TM MTG BREAKFAST 12/04/24 GENERAL FUND ADMINISTRATION 22.00TM MTG BREAKFAST 12/04/24 GENERAL FUND ADMINISTRATION 288.00SIMMONS TRAINING GENERAL FUND ADMINISTRATION 675.00IVES CACC 02/06 & 02/07 GENERAL FUND ADMINISTRATION 250.00OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 84.99 WILSON LCW TRAINING 01/10/ GENERAL FUND ADMINISTRATION 100.00OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 25.98OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 32.76HOLIDAY CARDS ADMIN 2025 GENERAL FUND ADMINISTRATION 33.95HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 44.33HOLIDAY POTLUCK 2024 GENERAL FUND ADMINISTRATION 232.89SIMMONS ACC-OC TRAINING GENERAL FUND ADMINISTRATION 150.00IVES TRAINING 01/29 GENERAL FUND ADMINISTRATION 75.00OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 84.99-CITY CERTIFICATE FRAMES GENERAL FUND ADMINISTRATION 106.62LOE BUSINESS CARDS GENERAL FUND ADMINISTRATION 54.63CITY COUNCIL DINNER 12/16/ GENERAL FUND ADMINISTRATION 112.80PASSPORT SUPPLIES GENERAL FUND ADMINISTRATION 212.52CITY COUNCIL DESSERTS 12/1 GENERAL FUND ADMINISTRATION 73.29CSMFO TRAINING 12/04/24 GENERAL FUND FINANCE 150.00FM GFOA MEMBERSHIP GENERAL FUND FINANCE 150.00GFOA TRAINING 01/08-01/09/ GENERAL FUND FINANCE 705.00OFFICE SUPPLIES GENERAL FUND FINANCE 171.23OFFICE SUPPLIES GENERAL FUND FINANCE 60.08OFFICE SUPPLIES GENERAL FUND FINANCE 32.90OFFICE SUPPLIES GENERAL FUND FINANCE 15.99 GENERAL FUND FINANCE 10.00 GENERAL FUND FINANCE 5.59
GENERAL FUND FINANCE 4.00
GENERAL FUND FINANCE 24.02GENERAL FUND FINANCE 0.99GENERAL FUND FINANCE 67.71 AUTHORIZE SUBSCRIPTIONOFFICE SUPPLIES NEWSLETTER SUBSCRIPTIONOFFICE SUPPLIESICLOUD SUBSCRIPTIONOFFICE SUPPLIESTRAINING GENERAL FUND FINANCE 50.00OFFICE SUPPLIES GENERAL FUND FINANCE 8.66OFFICE SUPPLIES GENERAL FUND FINANCE 9.15OFFICE SUPPLIES GENERAL FUND FINANCE 42.57 BISCOCHO BUSINESS CARDS GENERAL FUND FINANCE 54.62GALLAUGHER TRAVEL PKG GENERAL FUND POLICE ADMINISTRATION 30.00GALLAUGHER TRAVEL RENTAL GENERAL FUND POLICE ADMINISTRATION 219.22GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 24.59GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 18.29GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 94.30GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 49.86GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 17.27GALLAUGHER TRAVEL RENTAL GENERAL FUND POLICE ADMINISTRATION 310.21GALLAUGHER TRAVEL BAG FEE GENERAL FUND POLICE ADMINISTRATION 40.00GALLAUGHER TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 35.00ONSTAR CHEV TAHOE GENERAL FUND POLICE ADMINISTRATION 15.00ONSTAR CHEV TAHOE GENERAL FUND POLICE ADMINISTRATION 9.99PELOTON MEMBERSHIP GENERAL FUND POLICE ADMINISTRATION 44.00PEER SUPPORT MEAL SHPD GENERAL FUND POLICE ADMINISTRATION 503.43ANNUAL SUBSCRIPTION GENERAL FUND POLICE ADMINISTRATION 230.00SOUTH AIRPORT PKG GENERAL FUND POLICE ADMINISTRATION 99.45 SOUTH TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 38.46 SOUTH TRAVEL BAG FEE GENERAL FUND POLICE ADMINISTRATION 40.00SOUTH TRAVEL BAG FEE GENERAL FUND POLICE ADMINISTRATION 40.00 8

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
SOUTH TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 18.30 SOUTH TRAVEL MEAL GENERAL FUND POLICE ADMINISTRATION 16.82SOUTH TRAVEL HOTEL GENERAL FUND POLICE ADMINISTRATION 367.29GALLAUGHER TRAVEL HOTEL GENERAL FUND POLICE ADMINISTRATION 367.29KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 6.76OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 57.31OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 12.14PRINTER INK SUPPLIES GENERAL FUND POLICE ADMINISTRATION 1,096.76OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 80.00OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 38.79OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 13.57OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 10.88EMPLOYEE RECOGNITION PLAQU GENERAL FUND POLICE ADMINISTRATION 67.88OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 252.31EMPLOYEE APPRECIATION SUPP GENERAL FUND POLICE ADMINISTRATION 49.94EMPLOYEE APPRECIATION SUPP GENERAL FUND POLICE ADMINISTRATION 246.73SOCIAL MEDIA SUPPLIES GENERAL FUND POLICE ADMINISTRATION 45.86TABLECLOTHS GENERAL FUND POLICE ADMINISTRATION 37.50OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 173.54OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 599.46KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 7.56OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 16.25MALTESTA SLI TRAVEL GENERAL FUND PATROL 492.90OLVERA DRE TRAVEL GENERAL FUND PATROL 153.40OFFICE SUPPLIES GENERAL FUND PATROL 535.19PD BUSINESS CARDS GENERAL FUND PATROL 90.51PD BUSINESS CARDS GENERAL FUND PATROL 90.51REFUND OFFICE SUPPLIES GENERAL FUND PATROL 10.91-KITCHEN SUPPLIES GENERAL FUND PATROL 376.26PT RECRUIT UNIFORMS GENERAL FUND PATROL 238.37RECRUIT SUPPLIES GENERAL FUND PATROL 43.65OFFICE SUPPLIES GENERAL FUND INVESTIGATION 436.75OFFICE SUPPLIES GENERAL FUND RECORDS 37.64OFFICE SUPPLIES GENERAL FUND RECORDS 64.86OFFICE SUPPLIES GENERAL FUND RECORDS 58.06EVIDENCE SUPPLIES GENERAL FUND RECORDS 160.31EVIDENCE SUPPLIES GENERAL FUND RECORDS 199.05WW SUPPLIES GENERAL FUND COMMUNITY OUTREACH 73.15WW SUPPLIES GENERAL FUND COMMUNITY OUTREACH 12.40OFFICE SUPPLIES GENERAL FUND TRAFFIC 152.78VIP RECOGNITION GENERAL FUND EMERGENCY PREPAREDNESS 200.00K-9 SUPPLEMENTS GENERAL FUND K-9 Unit 25.71K-9 FOOD GENERAL FUND K-9 Unit 102.07K-9 FOOD GENERAL FUND K-9 Unit 102.07COPYRIGHT MUSIC SUB GENERAL FUND COMMUNITY DEVEL ADMIN 198.00PW DATA STORAGE GENERAL FUND COMMUNITY DEVEL ADMIN 9.99PW UNIFORMS GENERAL FUND COMMUNITY DEVEL ADMIN 54.56PW UNIFORMS GENERAL FUND COMMUNITY DEVEL ADMIN 244.62PW SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 39.20PW UNIFORMS GENERAL FUND COMMUNITY DEVEL ADMIN 80.81COMMISSION DINNER 2025 GENERAL FUND COMMUNITY DEVEL ADMIN 1,100.00COMMISSION DESSERTS 2025 GENERAL FUND COMMUNITY DEVEL ADMIN 535.50OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 21.74PW SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 22.18OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 110.79STAFF UNIFORM GENERAL FUND COMMUNITY DEVEL ADMIN 1,048.56 9

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
MONTHLY SUBSCRIPTION 12/24 GENERAL FUND COMMUNITY DEVEL ADMIN 72.99MONTHLY SUPPLIES 12/24 GENERAL FUND COMMUNITY DEVEL ADMIN 800.13OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 144.45DS HOLIDAY SOCIAL GENERAL FUND COMMUNITY DEVEL ADMIN 500.00R NODA ACC-OC PKG GENERAL FUND COMMUNITY DEVEL ADMIN 15.75 CARMODY & HEMPE PW CONFERE GENERAL FUND COMMUNITY DEVEL ADMIN 1,600.00NODA & IRVING PW CONFERENC GENERAL FUND COMMUNITY DEVEL ADMIN 1,600.00RIBBON CUTTING SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 32.10WW SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 45.64CHAMBER BREAKFAST GENERAL FUND COMMUNITY DEVEL ADMIN 60.00WW SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 14.33HOLIDAY DECORATION GENERAL FUND COMMUNITY DEVEL ADMIN 504.69INTERVIEW PANEL LUNCH CODE GENERAL FUND COMMUNITY DEVEL ADMIN 62.71OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 46.07DS OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 206.57CODE ENFORCEMENT SUPPLIES GENERAL FUND NEIGHBORHOOD PRESERVAT 587.72HILL CACEO TRAINING GENERAL FUND NEIGHBORHOOD PRESERVAT 500.00HILL CACEO MEMBERSHIP GENERAL FUND NEIGHBORHOOD PRESERVAT 100.00HILL CACEO TRAVEL LODGE GENERAL FUND NEIGHBORHOOD PRESERVAT 675.18PW PRINTER INK SUPPLIES GENERAL FUND PUBLIC WORKS ADMIN 281.84PW UNIFORMS GENERAL FUND STREET MAINTENANCE 80.84PAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 285.00TOOLS GENERAL FUND STREET MAINTENANCE 516.46PARK REHAB SUPPLIES GENERAL FUND PARK MAINTENANCE 1,827.79CITY HALL PLANTS GENERAL FUND PARK MAINTENANCE 1,290.42MEDIAN PLANTS GENERAL FUND PARK MAINTENANCE 1,290.42PARK REHAB RENTAL EQUIPMEN GENERAL FUND PARK MAINTENANCE 150.00PARK REHAB RENTAL EQUIPMEN GENERAL FUND PARK MAINTENANCE 146.84CITY SIGNAGE NO SMOKING GENERAL FUND BUILDING MAINTENANCE 25.19CITY SIGNAGE NO SMOKING GENERAL FUND BUILDING MAINTENANCE 15.65CITY SIGNAGE NO SMOKING GENERAL FUND BUILDING MAINTENANCE 31.89PW SUPPLIES GENERAL FUND BUILDING MAINTENANCE 18.55BLDG SUPPLIES GENERAL FUND BUILDING MAINTENANCE 83.74CITY HALL HOLIDAY DECORATI GENERAL FUND BUILDING MAINTENANCE 46.25PD EVIDENCE RM POD RENTAL GENERAL FUND BUILDING MAINTENANCE 336.67CC I WATER HEATER REPLACEM GENERAL FUND BUILDING MAINTENANCE 1,477.02BLIND REPLACEMENTS GENERAL FUND BUILDING MAINTENANCE 97.35REFUND LEGACY TROPHY GENERAL FUND ECONOMIC DEVELOPMENT 81.94-BEVERAGE TRAILER SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 77.31ROSSMOOR LIVING AD GENERAL FUND ECONOMIC DEVELOPMENT 825.00BEVERAGE TRAILER SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 64.53BEVERAGE TRAILER SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 8.60TRPHY LEGACY BUSINESS GENERAL FUND ECONOMIC DEVELOPMENT 208.38BEVERAGE TRAILER SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 18.57GOOD EVENING LOS AL SUPPLI GENERAL FUND ECONOMIC DEVELOPMENT 557.60SHOP LOCAL SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 50.00BEVERAGE TRAILER SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 1,338.79LEGACY BUSINESS SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 9.92SHOP LOCAL SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 50.00GOOD EVENING LOS AL SUPPLI GENERAL FUND ECONOMIC DEVELOPMENT 41.00LEGACY BUSINESS SUPPLIE GENERAL FUND ECONOMIC DEVELOPMENT 28.26GOOD EVENING LOS AL SUPPLI GENERAL FUND ECONOMIC DEVELOPMENT 116.42GOOD EVENING LOS AL SUPPLI GENERAL FUND ECONOMIC DEVELOPMENT 261.65GOOD EVENING LOS AL SUPPLI GENERAL FUND ECONOMIC DEVELOPMENT 14.74OFFICE SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 15.00COMM CTR HOLIDAY TREE GENERAL FUND RECREATION ADMINISTRAT 157.32 10

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
CALENDAR OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 16.05STAFF SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 401.81CPRS MEMBERSHIP GENERAL FUND RECREATION ADMINISTRAT 345.00DIRECT TV EOC GENERAL FUND RECREATION ADMINISTRAT 65.99 SPOTIFY MONTHLY FEE GENERAL FUND RECREATION ADMINISTRAT 19.99OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 93.06OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 128.24OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 91.77STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 15.28HOLIDAY CARD POSTAGE GENERAL FUND RECREATION ADMINISTRAT 87.60STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 15.84STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 515.35STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 137.52STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 44.28OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 15.18OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 20.75OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 35.37OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 92.85OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 52.43REFUND STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 6.54-OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 26.17OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 81.56REFUND STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 15.18-REFUND STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 21.84-CPRS EVENT GENERAL FUND RECREATION ADMINISTRAT 20.00REFUND STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 43.68-REFUND STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 49.14-OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 45.25OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 78.93HOLIDAY CARD POSTAGE GENERAL FUND RECREATION ADMINISTRAT 370.58E NODA TRAVEL & TRAINING GENERAL FUND RECREATION ADMINISTRAT 675.00ICLOUD STORAGE SUB GENERAL FUND RECREATION ADMINISTRAT 9.99E NODA CPRS CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 55.00E NODA CONFERENCE AIRFARE GENERAL FUND RECREATION ADMINISTRAT 289.96E NODA CONFERENCE AIRFARE GENERAL FUND RECREATION ADMINISTRAT 30.00E NODA ACC-OC TRAINING GENERAL FUND RECREATION ADMINISTRAT 100.00CONSTANT CONTACT SUB GENERAL FUND RECREATION ADMINISTRAT 369.55PARTY PACKAGE SUPPLIES GENERAL FUND COMMUNITY SERVICES 152.40PARTY PACKAGE SUPPLIES GENERAL FUND COMMUNITY SERVICES 207.21HOLIDAY CAMP SPECIAL CLASS GENERAL FUND DAY CAMP 103.81DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 12.01FALL DAY CAMP SNACKS GENERAL FUND DAY CAMP 50.34FALL DAY CAMP DECORATIONS GENERAL FUND DAY CAMP 10.91FALL DAY CAMP DECORATIONS GENERAL FUND DAY CAMP 79.17WINTER CAMP ACTIVITY SUPPL GENERAL FUND DAY CAMP 12.15WINTER CAMP CRAFT SUPPLIES GENERAL FUND DAY CAMP 74.93WINTER CAMP GAME SUPPLIES GENERAL FUND DAY CAMP 15.80WINTER CAMP ACTIVITY SUPPL GENERAL FUND DAY CAMP 18.43WINTER CAMP CRAFT SUPPLIES GENERAL FUND DAY CAMP 76.46WINTER CAMP SPECIALTY CLAS GENERAL FUND DAY CAMP 21.84WINTER CAMP SPECIALTY CLAS GENERAL FUND DAY CAMP 45.86WINTER CAMP SPECIALTY CLAS GENERAL FUND DAY CAMP 50.21PICKLEBALL TAPE ADULT SPOR GENERAL FUND SPORTS 61.08TEAM SIDELINE SUBSCRIPTION GENERAL FUND SPORTS 1,179.00BALL PUMPS YOUTH SPORTS GENERAL FUND SPORTS 72.08REPLACEMENT CAMERA TRIPOD GENERAL FUND SPORTS 231.60 11

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
LAUREL PARK SIGN HOLDERS GENERAL FUND SPORTS 21.83VAN SEAT HANDLES GENERAL FUND SPORTS 56.78 LAUREL PARK SUPPLIES GENERAL FUND SPORTS 8.26PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 33.86PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 114.33RETURN PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 114.33-COMM CTR MAT SERVICE GENERAL FUND SPECIAL CLASSES 111.79COMM CTR MAT SERVICE GENERAL FUND SPECIAL CLASSES 111.79COMM CTR MAT SERVICE GENERAL FUND SPECIAL CLASSES 111.79OFFICE SUPPLIES GENERAL FUND SPECIAL CLASSES 24.43HOLIDAY CARDS GENERAL FUND SPECIAL CLASSES 34.62HOLIDAY CARDS GENERAL FUND SPECIAL CLASSES 60.74OFFICE SUPPLIES GENERAL FUND SPECIAL CLASSES 9.28HOLIDAY DECORATING CONTEST GENERAL FUND SPECIAL EVENTS 850.00HOLIDAY DECOR SUPPLIES GENERAL FUND SPECIAL EVENTS 94.97HOLIDAY DECOR SUPPLIES GENERAL FUND SPECIAL EVENTS 56.49SPECIAL EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 319.91SPECIAL EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 60.00DONATION DRIVE SUPPLIES GENERAL FUND SPECIAL EVENTS 308.59PD BATTERY REPLACEMENT GARAGE FUND GARAGE 659.65GOLF CART COVER GARAGE FUND GARAGE 175.58POWER BI SUBSCRIPTION TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 78.30 _
TOTAL: 53,882.01
ULINE, INC. PW UNIFORMS GENERAL FUND STREET MAINTENANCE 392.38 BAGS FOR SANBAGS GENERAL FUND STREET MAINTENANCE 98.38
_
TOTAL: 490.76
UNDERGROUND SERVICE ALERT OF SO CAL PW DATABASE 01/25 GENERAL FUND STREET MAINTENANCE 45.15 _
TOTAL: 45.15
UNLIMITED ENVIRONMENTAL, INC CIP 22/23-04 LATV DEMO RET GENERAL FUND NON-DEPARTMENTAL 5,233.54 _
TOTAL: 5,233.54
VANDINE OUK FALL 2024 TUITION REIMBURS GENERAL FUND COMMUNITY DEVEL ADMIN 2,208.00 _
TOTAL: 2,208.00
VCA LAKEWOOD ANIMAL HOSPITAL #111 K-9 VET FEES GENERAL FUND K-9 Unit 166.95 _
TOTAL: 166.95
VERIZON WIRELESS CITY CELLPHONES 11/24-12/24 GENERAL FUND NON-DEPARTMENTAL 3,022.32 _
TOTAL: 3,022.32
VESTIS GROUP INC GENERAL FUND STREET MAINTENANCE 136.58 GENERAL FUND STREET MAINTENANCE 112.15GENERAL FUND STREET MAINTENANCE 111.79GENERAL FUND STREET MAINTENANCE 102.12GENERAL FUND STREET MAINTENANCE 102.12 PW UNIFORMS 11/11/24PW UNIFORMS 12/16/24PW UNIFORMS 12/16/24PW UNIFORMS 12/23/24PW UNIFORMS 12/30/24PW UNIFORMS 01/06/25 GENERAL FUND STREET MAINTENANCE 102.12 _
TOTAL: 666.88
VOYAGER FLEET SYSTEMS, INC. FLEET FUEL 12/24 GARAGE FUND GARAGE 10,129.53 FLEET FUEL TAX CREDIT 12/24 GARAGE FUND GARAGE 409.08-
TOTAL: 9,720.45
WESTERN STATE BUILDERS, INC CIP 23/24-04 STERNS PARK GENERAL FUND NON-DEPARTMENTAL 11,990.72- 12

WARRANTS 01/2025

VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT
_
CIP 23/24-04 STERNS PARK GENERAL FUND CAPITAL PROJECTS 239,814.46 _
TOTAL: 227,823.74
WOODRUFF & SMART, APC PROSECUTOR SVCS 11/24 GENERAL FUND CITY ATTORNEY 2,461.00 GENERAL ADVISORY 11/24 GENERAL FUND CITY ATTORNEY 38,016.00LITIGATION SVCS 11/24 GENERAL FUND CITY ATTORNEY 384.00 _
TOTAL: 40,861.00
=============== FUND TOTALS ================10 GENERAL FUND 659,367.81 50 GARAGE FUND 106,664.3952 FACILITY CAPITAL EXPENSES 947,482.0753 TECHNOLOGY REPLACEMENT 77,612.7454 SELF INSURANCE TRUST 3,192.8099 POOL CLEARING FUND 692.28 -------------------------------------------- GRAND TOTAL: 1,795,012.09 -------------------------------------------- 13

Retirees Medical Reimbursement
Date: January 1, 2025 Number of Transactions: 15 Total Batch: $10,506.79 14

Payroll 1/03/2025

GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
16,509.44 0.00 8,221.36 12,440.29 4,290.44 6,385.39 26,495.26 37,171.09 8,166.60 0.00 5682.00 4,886.20 2190.90 2265.18 14,278.72 18,734.80 18,584.10 0.00 9,830.50 9,296.76 5,765.08 5,682.26 26,264.02 37,711.36 48,506.11 25,551.51 17,944.98 8,796.38 15,254.56 11,993.22 73,551.20 100,798.98 5,971.00 5,095.51 3,582.60 3,600.82 2,165.45 4,088.34 11,996.14 18,249.93 4,088.15 0.00 1791.25 3,320.00 821.41 1,164.72 7,213.27 9,199.40 0.00 0.00 663.30 972.84 61.36 82.21 1,492.57 1,636.14 3,981.27 0.00 462.73 722.20 1023.16 609.80 3,533.24 5,166.20 0.00 0.00 4237.51 4,809.85 843.64 1086.52 7,117.20 9,047.36 16,888.70 0.00 5,362.30 12,528.92 3,668.65 6,392.11 24,719.16 34,779.92 1,841.60 0.00 920.80 950.80 367.85 764.71 2,580.64 3,713.20 2,074.24 0.00 296.32 3,625.20 364.31 753.37 4,878.08 5,995.76 11,737.08 900.59 4,116.12 6,995.35 2,721.33 2,895.91 18,131.90 23,749.14 1,589.12 0.00 366.72 513.96 415.21 94.11 1,960.48 2,469.80 3,371.30 0.00 1234.90 1565.40 477.83 433.70 5,260.07 6,171.60 24,749.57 0.00 7,336.06 15,842.15 5,753.21 7,458.69 34,715.88 47,927.78

0.00 0.00 0.00 9,289.98 348.37 205.86 8,735.75 9,289.98 TOTALS $372,735.64 $168,981.48 $31,547.61 $72,049.45 $100,157.10 $46,572.22 $52,369.50 $273,793.9210-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 128 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 141 15

Employee Employer
Fed Taxes Employee/ Employer (MediCare $42,788.67 $37,524.82 $5,263.85 State Taxes Employee $14,844.68ICMA Employee $3,759.77PD Association Employee $1,466.77LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $1,690.00Nationwide - PT Employee/ Employer $2,154.34 1,077.17 $ 1,077.17 $ PERS Deferred Comp Employee $1,930.76PERS Employee/ Employer $69,270.25 $28,185.53 $41,084.72AFLAC Employee $98,702.16PERS Medical Employee/ Employer $391.48Delta Dental PPO Employer $5,109.30Delta Dental HMO Employer $341.14VSP Vision Employer $1,145.43Standard Self Admin Employee/ EmployerStandard Life Optional Employee $576.20TOTALS $244,570.95 $66,787.52 $47,425.74

ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 3733.75 $168,981.48 125 I-125 $ 1,433.06 FED W/H $ 32,260.97 328,139.91 $ PTRG 1098.50 $26,439.78 129 I-129 $ 192.31 ST WH CA $ 14,844.68 328,139.91 $ PHEO 86.50 $2,679.07 AFP AFLPT $ 67.29 MEDI $ 5,263.85 363,023.58 $ 5,263.85 $ HOL 1024.00 $48,985.08 CMP CLOAN $ 48.08INJY 34.67 $1,585.46 CS1 CS-C0 $ 230.76 OT 18.00 $900.59 DC% DCR% $ 107.83
OTS 311.67 $28,995.52 DC2 DCPR $ 300.00CTOT 8.00 $548.76 DCI DCICM $1,895.00 STBY 12.00 $1,102.74 DCM DCICM $ 958.00MOT 0.00 $206.04 DCN DCNW $ 1,690.00 CAR 0.00 $750.00 DCP DCPRS $ 1,630.76
CELL 0.00 $1,240.00 DD1 DPPO1 $ 470.25PPHC 0.00 $3,375.44 DD2 DPPO2 $ 253.80SKIL 0.00 $111.10 DD3 DPPO3 $ 697.95 MEDR 0.00 $7,775.00 DD4 DDMO1 $ 53.97
SPAS 0.00 $1,625.96 DD5 DDMO2 $ 13.89
SPSK 0.00 $138.06 DD6 DDMO3 $ 102.75
OCWD 0.00 $350.00 DI% DCI% $ 212.90OCWE 0.00 $200.00 DIS DISAF $ 63.50 UNIF 0.00 $250.00 DLI DCLIC $ 586.04
UNI2 0.00 $75.00 LEA LAEAD $ 400.00
FTO 0.00 $129.50 LIF LIFE $ 259.43RTRO 0.00 $155.23 LTD A LTD $ 99.54 ADML 187.00 $13,040.05 MED MDINS $ 36,995.31 6,626.25 $ COMP 164.67 $8,251.62 PBB PRSBB $ 481.97
EAU 66.00 $3,846.18 PN1 PEPME $ 8,810.06
EAA 12.00 $0.00 PN2 PEPMR $ 8,946.51COMA 21.25 $0.00 PN3 PEPSE $ 9,670.86 FLHO 312.00 $11,476.16 PN4 PEPSR $ 9,677.91SICK 205.75 $8,933.09 POS POAS $ 1,466.77VAC 371.66 $21,002.35 PR0 PRM8 $ 2,750.61 POST4 0.00 $110.00 PR2 PRSMR $ 10,341.69
POST6 0.00 $300.00 PR4 PRSSR $ 12,118.61POST7 0.00 $3,089.20 PR5 PRSB4 $ 618.55 POST8 0.00 $282.18 PR6 PRSAF $ 2,543.50
POVA 80.00 $5,500.00 PR7 PRMB4 $ 666.00BILI 0.00 $250.00 PR8 PRMAF $ 1,747.78 HOT 0.00 $55.00 PR9 PRSCC $ 830.17
RTP RT-PT $ 1,077.17 1,077.17 $
SUR SURVI $ 66.03VS1 VIS1 $ 133.00
VS2 VIS2 $ 68.67
Totals $ 7,747.42 $ 372,735.64 $ 81,909.48 46,572.22 $ $ 52,369.50 $ 5,263.85 Payroll 01/3/2025

BENEFITS & WITHHOLDINGS

DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES------DESC HRS AMOUNT CD 16

Payroll 1/17/2025

GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 214.50 13.40 695.30 923.20
15,364.49 0.00 13,488.12 12,989.66 4,426.48 8,495.98 28,919.81 41,842.27 12,193.58 0.00 3963.12 2,458.10 2190.90 2270.72 14,153.18 18,614.80 21,887.09 0.00 11,555.09 5,357.66 5,845.08 8,441.85 24,512.91 38,799.84 50,604.27 9,912.61 16,585.24 10,464.92 15,655.57 9,389.24 62,522.23 87,567.04 8,107.45 191.47 1,446.15 3,588.88 2,144.82 2,253.14 8,935.99 13,333.95 4,836.70 0.00 2022.60 2,501.90 832.73 1,109.47 7,419.00 9,361.20 0.00 0.00 0.00 2,166.78 81.25 177.15 1,908.38 2,166.78 2,351.43 0.00 2092.57 572.20 1002.53 555.87 3,457.80 5,016.20 0.00 0.00 4385.39 5,166.32 862.55 1129.26 7,559.90 9,551.71 15,673.50 0.00 9,555.60 8,517.78 3,757.46 6,135.55 23,853.87 33,746.88 1,841.60 0.00 1381.20 460.40 367.85 740.50 2,574.85 3,683.20 2,518.72 0.00 148.16 3,420.56 367.74 746.33 4,973.37 6,087.44 14,002.64 0.00 3,574.94 3,981.92 2,601.50 2,339.96 16,618.04 21,559.50 1,955.84 0.00 244.48 269.48 415.21 88.47 1,966.12 2,469.80 1,923.20 0.00 5229.80 767.70 333.00 1049.13 6,538.57 7,920.70 24,176.76 118.31 12,150.62 11,059.94 5,807.57 7,101.34 34,596.72 47,505.63 0.00 0.00 90.95 11,397.58 430.81 319.28 10,738.44 11,488.53 TOTALS $361,638.67 $178,360.47 $10,222.39 $87,914.03 $85,141.78 $47,337.55 $52,356.64 $261,944.4810-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 130 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 130 17

Employee Employer
Fed Taxes Employee/ Employer (MediCare $43,943.36 $38,836.72 $5,106.64 State Taxes Employee $13,519.92ICMA Employee $3,908.43PD Association Employee $1,466.77LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $2,355.04Nationwide - PT Employee/ Employer $2,644.66 1,322.33 $ 1,322.33 $ PERS Deferred Comp Employee $2,080.76PERS Employee/ Employer $68,504.84 $27,812.00 $40,692.84AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $138,823.78 $67,971.05 $47,121.81

ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 3977.44 $178,360.47 125 I-125 $ 1,363.06 FED W/H $ 33,730.08 316,585.46 $ PTRG 1333.50 $33,384.59 129 I-129 $ 192.31 ST WH CA $ 13,519.92 316,585.46 $ PHEO 94.50 $2,939.03 AFP AFLPT $ 67.29 MEDI $ 5,106.64 352,179.53 $ 5,106.64 $ HOL 502.00 $24,241.14 CMP CLOAN $ 48.08ABST 20.00 $0.00 CS1 CS-C0 $ 230.76 INJY 30.67 $1,402.54 DC% DCR% $ 132.76OT 2.50 $118.31 DC2 DCPR $ 400.00 OTS 107.32 $9,896.99 DCI DCICM $1,995.00STBY 2.00 $207.09 DCM DCICM $ 958.00CAR 0.00 $750.00 DCN DCNW $ 2,355.04 PPHC 0.00 $3,375.44 DCP DCPRS $ 1,680.76
SKIL 0.00 $111.10 DD1 DPPO1 $ 470.25MEDR 0.00 $7,775.00 DD2 DPPO2 $ 253.80 SPAS 0.00 $1,625.96 DD3 DPPO3 $ 697.95SPSK 0.00 $138.06 DD4 DDMO1 $ 53.97 OCWD 0.00 $315.00 DD5 DDMO2 $ 13.89
OCWE 0.00 $250.00 DD6 DDMO3 $ 102.75
UNIF 0.00 $250.00 DI% DCI% $ 236.63UNI2 0.00 $75.00 DIS DISAF $ 63.50 RTRO 0.00 $55.80 DLI DCLIC $ 586.04
BNS 0.00 $5,081.74 LEA LAEAD $ 400.00
ADML 223.00 $12,454.48 LIF LIFE $ 259.43
COMP 96.21 $4,590.72 LTD LTD $ 99.54
EAU 18.00 $1,110.96 MED MDINS $ 36,995.31 6,626.25 $ EAA 48.00 $0.00 PBB PRSBB $ 481.97 COMA 76.88 $0.00 PN1 PEPME $ 8,428.95
FLHO 186.75 $9,777.89 PN2 PEPMR $ 8,559.47SICK 209.83 $10,013.64 PN3 PEPSE $ 9,670.86 VAC 724.87 $39,322.78 PN4 PEPSR $ 9,697.93POST7 0.00 $3,089.20 POS POAS $ 1,466.77 POST8 0.00 $282.18 PR0 PRM8 $ 2,750.61POVA 152.44 $10,643.56 PR2 PRSMR $ 10,316.83 PR4 PRSSR $ 12,118.61PR5 PRSB4 $ 618.55PR6 PRSAF $ 2,543.50 PR7 PRMB4 $ 666.00PR8 PRMAF $ 1,735.36
PR9 PRSCC $ 830.17RTP RT-PT $ 1,322.33 1,322.33 $
SUR SURVI $ 66.03VS1 VIS1 $ 133.00
VS2 VIS2 $ 68.67
Totals $ 7,805.91 $ 361,638.67 $ 81,762.76 47,317.55 $ $ 52,356.64 $ 5,106.64 Payroll 01/17/2025

BENEFITS & WITHHOLDINGS

DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES----------DESC HRS AMOUNT CD 18

Payroll 1/31/2025

GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 209.64 13.40 700.16 923.20
24,094.74 0.00 4,757.86 6,620.61 3,899.63 5,558.44 26,015.14 35,473.21 15,855.06 0.00 301.64 2,308.10 1684.74 2405.95 14,374.11 18,464.80 26,829.60 0.00 0.00 4,671.36 4,842.04 5,461.59 21,197.33 31,500.96 53,472.73 12,488.44 14,704.39 24,503.17 12,384.95 13,559.52 79,224.26 105,168.73 9,049.70 0.00 503.90 8,172.66 2,234.82 3,289.31 12,202.13 17,726.26 6,829.91 0.00 226.10 2,454.14 739.16 1,192.17 7,578.82 9,510.15 0.00 0.00 0.00 2,868.87 107.58 353.81 2,407.48 2,868.87 4,444.00 1324.77 0.00 1222.20 1002.53 1211.11 4,777.33 6,990.97 2015.60 0.00 2015.60 6,611.34 865.96 1480.56 8,296.02 10,642.54 4,277.35 213.56 555.50 1,444.40 810.54 703.12 4,977.15 6,490.81 25,764.44 0.00 195.06 9720.37 3304.42 6285.87 26,089.58 35,679.87 3,222.80 0.00 0.00 460.40 465.59 709.05 2,508.56 3,683.20 2,666.88 0.00 0.00 3,420.56 367.74 746.33 4,973.37 6,087.44 18,381.72 29.70 303.20 3485.60 2037.42 2296.80 17,866.00 22,200.22 2,103.50 67.61 0.00 300.50 187.24 135.41 2,148.96 2,471.61 34,590.25 67.82 2,345.11 8,511.04 5,361.89 6,522.23 33,630.10 45,514.22 0.00 0.00 378.65 17,306.99 673.11 858.23 16,154.30 17,685.64 TOTALS $379,082.70 $234,521.48 $14,191.90 $26,287.01 $104,082.31 $41,179.00 $52,782.90 $285,120.8010-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports REGULAR INPUT: 129 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 129 19

Employee Employer
Fed Taxes Employee/ Employer (MediCare) $43,948.65 $38,472.65 $5,476.00State Taxes Employee $14,310.25ICMA Employee $2,954.61PD Association Employee $1,466.77LosAl Employees Assoc Employee $400.00Nationwide - Full Time Employee $2,355.04Nationwide - PT Employee/ Employer $3,332.30 1,666.15 $ 1,666.15 $ PERS Deferred Comp Employee $2,180.76PERS Employee/ Employer $70,167.66 $28,180.77 $41,986.89AFLAC EmployeePERS Medical Employee/ Employer $441.15Delta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $141,557.19 $68,319.57 $49,129.04

ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 4999.76 $234,521.48 125 I-125 $ 1,363.06 FED W/H $ 32,996.65 341,243.60 $ PTRG 1763.00 $44,668.09 129 I-129 $ 192.31 ST WH CA $ 14,310.25 341,243.60 $ PHEO 102.58 $3,336.71 AFP AFLPT $ 67.29 MEDI $ 377,652.35 $ 5,476.00 $ 5,476.00 HOL 492.00 $23,789.94 CMP CLOAN $ 48.08
ABST 10.00 $0.00 CS1 CS-C0 $ 230.76OT 3.75 $165.13 DC% DCR% $ 134.85 OTS 157.82 $13,693.47 DC2 DCPR $ 400.00
STBY 4.00 $333.30 DCI DCICM $1,995.00MOT 0.00 $22.24 DCN DCNW $ 2,355.04 PPHC 0.00 $3,375.44 DCP DCPRS $ 1,780.76
SKIL 0.00 $111.10 DI% DCI% $ 238.72
SPAS 0.00 $1,625.96 DIS DISAF $63.50
SPSK 0.00 $138.06 DLI DCLIC $ 586.04OCWD 0.00 $350.00 LEA LAEAD $ 400.00OCWE 0.00 $200.00 PBB PRSBB $ 481.97UNIF 0.00 $5,175.00 PN1 PEPME $ 8,340.81 UNI2 0.00 $12,374.95 PN2 PEPMR $ 8,469.97
RTRO 0.00 $543.44 PN3 PEPSE $ 9,690.86
ADML 33.00 $1,550.16 PN4 PEPSR $ 9,697.93
COMP 12.33 $684.93 POS POAS $ 1,466.77
EAU 54.00 $2,978.64 PR0 PRM8 $ 2,750.61
EAA 18.00 $0.00 PR2 PRSMR $ 10,334.38COMA 16.00 $0.00 PR4 PRSSR $ 13,484.61FLHO 84.33 $4,196.16 PR5 PRSB4 $ 618.55SICK 150.83 $6,800.33 PR6 PRSAF $ 2,993.50 VAC 109.50 $5,658.87 PR7 PRMB4 $ 666.00POST7 0.00 $3,089.20 PR8 PRMAF $ 1,744.13 POST8 0.00 $282.18 PR9 PRSCC $ 830.17POVA 64.00 $4,417.92 RTP RT-PT $ 1,666.15 1,666.15 $ RTBS 0.00 $5,000.00 SUR SURVI $ 64.17 WG6 WGRN6 $ 9.90
Totals $ 8,074.90 $ 379,082.70 $ 41,179.00 $ 43,653.04 $ 52,782.90 $ 5,476.00Payroll 01/31/2025

BENEFITS & WITHHOLDINGS

DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-------------------

DESC HRS AMOUNT CD
20

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11A
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: Approval of Minutes

SUMMARY
Approve the City Council Regular Minutes of January 21, 2025.

RECOMMENDATION

BACKGROUND

DISCUSSION

FISCAL IMPACT
Funds for this project in the amount of $xx have been designated in the adopted Fiscal Year 2023-24 budget, account number xx-xxx-xxx.
or.

This project is unfunded. Staff is requesting an appropriation of $xxx from the General Fund to fun this project. (*Note: an allocation should be included in the recommendation) Attachment: 1. CC MINS 01-21-25

MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS

REGULAR MEETING
Tuesday, January 21, 2025

1. CALL TO ORDER
The City Council met in Regular Session at 6:00 p.m., Monday, January 21, 2025, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Hasselbrink presiding.

2. ROLL CALL

Present: Council Members: Hibard, Loe, Nefulda
Mayor Pro Tem Doby, Mayor Hasselbrink

Absent: Council Members: None

Present: Staff: Chet Simmons, City Manager
Barbara Biscocho, Finance Manager
Michael Claborn, Chief of Police
Craig Covey, Orange County Fire Authority Battalion Chief Michael S. Daudt, City Attorney
Kain Gallaguher, Police Captain
Craig Koehler, Finance Director
Matthew Lightener, Management Analyst
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk/Dir. of Communications

3. PLEDGE OF ALLEGIANCE
Mayor Hasselbrink led the Pledge of Allegiance.

4. INVOCATION
Mayor Pro Tem Doby gave the Invocation.

5. PRESENTATIONS
Mayor Hasselbrink presented the listed recognitions.

A. Presentation of a Certificate to Lisa Patino, Motivated by Lisa, in Recognition on Being Featured in the Mayor's Business Spotlight B. Presentation of a Certificate to Luis Reyes in Recognition of Being Named the Employee of the Quarter
C. Presentation of a Certificate to the Finance Department in Recognition of Being Awarded the Achievement for Excellence in Financial Reporting

City Council Regular Minutes
January 21, 2025

D. Presentation of Certificates to Chet Simmons, City Manager; Ron Noda, Deputy City Manager; and, Craig Koehler, Finance Director, in Recognition of Outstanding Leadership
E. Presentation of a Certificate to City Manager Simmons for his Outstanding Service

6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.

Mayor Hasselbrink opened Oral Communications.

Cathie Salai, a resident, spoke in opposition to the City’s customer service, reserved spaces for Council Members, and the Los Alamitos Blvd. street striping.

Frank Marchese, a resident, thanked the Council and Staff for the great job they’re doing as civil servants and spoke in favor of the Los Alamitos Blvd. street striping.

Maggie Marchese, a resident, spoke in favor of keeping City Commission appointments citywide versus district-based.

Donisha Quiller, a resident, expressed interest in serving on a City Commission.

Mayor Hasselbrink closed Oral Communications.

7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.

Mayor Hasselbrink spoke regarding the upcoming Race on the Base and Weekend of Art. She reported attendance at the Budget Standing Committee meeting, the swearing-in of Board Supervisor Janet Nguyen, the Association of California Cities—Orange County (ACC-OC) Board Installation, and the Grand Opening of the Laurel Park tennis and pickleball court.

8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.

City Manager Simmons asked for and received an update on the recent wildfires from Chief Covey.

City Council Regular Minutes
January 21, 2025

Development Services Director Noda spoke regarding the upcoming Lexington street striping project and Good Evening Los Alamitos event.

City Manager Simmons spoke regarding the Active Transportation Plan and how the recent striping projects are tied in.

Mayor Hasselbrink stated the meeting would be closed in honor of Theresa Sherrin and Wayne Byerly.

9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contained checks and electronic funds transfers for the period from December 1, 2024, to December 31, 2024.

Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council ratified the Warrants from December 1, 2024, to December 31, 2024, for $2,515,858.71.

ROLL CALL
Mayor Hasselbrink Aye
Mayor Pro Tem Doby Aye
Council Member Hibard Aye
Council Member Loe Aye
Council Member Nefulda Aye

10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.

Mayor Pro Tem Doby questioned item 10G.

Council Member Hibard questioned item 10A and pulled item 10C.

Council Member Loe indicated he would abstain from item 10A, November 18, 2024, December 12, 2024, and December 16, 2024, Special minutes, as he did not attend those meetings.

Motion/Second: Hibard/Doby
Unanimously Carried: The City Council approved the following Consent Calendar items:

A. Approval of Minutes (Administration)
Approve the Regular City Council Minutes of November 18, 2024, the Special City Council Minutes of December 12, 2024, and the Special and Regular Minutes of December 16, 2024.

City Council Regular Minutes
January 21, 2025

Council Member Loe abstained from November 18, 2024, and December 12, 2024, and the Special meeting of December 16, 2024, minutes.

Council Member Hibard referred to page 54 of the packet and requested her Roll Call vote on 12A of the minutes be reflected as no.

B. 2025 Budget Calendar (Finance)
This report seeks to establish the 2025 budget calendar.

The City Council approved the recommended budget calendar for 2025.

D. Auction of City Vehicles and Equipment (Development Services) This item sets forth a recommendation to auction City vehicles and equipment valued between $1,000-$6,000.

The City Council authorized the listed equipment and fleet as surplus and authorize its auction and disposal in accordance with Los Alamitos Municipal Code (LAMC), Section 2.60.040.

E. Approval of Final Parcel Map 2022-133 (4665 Lampson Project) (Development Services)
This item is to adopt Resolution No. 2025-02 approving the final Parcel Map 2022-133 for Finance and Conveyance Purposes, located at 4665 Lampson Avenue, which is ready for submission to the County Recorder’s Office for final review (Applicant: Lampson Park Place, LLC).

The City Council:

1. Adopted Resolution No. 2025-02 entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
APPROVING PARCEL MAP NO. 2022-133 FOR THE PROPERTY
LOCATED AT 4665 LAMPSON AVE”; and,

2. Directed the City Clerk to endorse the certificate on the title sheet of Parcel Map 2022-133, which embodies the approval of said maps, and submit the maps to the County of Orange Recorder’s Office.

F. Amendment No. 11 with Clear Channel Outdoor, LLC for Bus Shelter License and Maintenance Agreement (Development Services) This item seeks approval of Amendment No. 11 with Clear Channel Outdoor, LLC to continue providing Bus Shelter License and Maintenance Services until December 31, 2025.

The City Council authorized the Mayor to execute Amendment No. 11 of the Professional Services Agreement with Clear Channel Outdoor, LLC, with no fiscal impact and a term expiring on December 31, 2025.

City Council Regular Minutes
January 21, 2025

H. Award of Plans and Specifications for the CDBG Street Improvements on Maple Street (CIP 24/25-04) (Development Services)
This item recommends the award of bid to Copp Contracting, Inc. to facilitate the CDBG Street Improvements on Maple Street (CIP 24/25-04).

The City of Los Alamitos proposes to grind and overlay asphalt streets and repair damaged concrete as part of its ongoing pavement management program.

The City Council:

1. Awarded construction for the CDBG Street Improvements on Maple Street (CIP 24/25-04) Project in the amount of $323,256.07 to Copp Contracting, Inc.; and,

2. Authorized the Mayor to execute the contract in a form to be approved by the City Attorney with Copp Contracting, Inc. for the project; and,

3. Authorized the City Engineer to add work and execute change orders in an amount not to exceed the contingency reserve of 8% ($25,860.49) for a total construction cost of $349,116.56.

I. Notice of Completion (NOC) for the Community Center Renovation Project - Phase I (Development Services)
The Community Center Renovation Project – Phase 1 has been completed.

Staff is recommending that City Council accept the work as completed, direct filing of the Notice of Completion, and authorize retention release as prescribed by the Public Contracts Codes.

The roof of the Community Center building incurred significant damage from storms at the beginning of 2023. At the March 2023 Council meeting, $500,000 was appropriated, with an additional $1,290,952 appropriated at the October 2023 meeting for a total of $1,790,952 to repair damages caused by the storm. During the planning process for this project, a number of building issues were identified, and repair recommendations were made.

This item recommends action to facilitate the renovation of the Community Center.

The City Council:

1. Accepted as complete the construction by the KYA Group for the Community Center Renovation Project – Phase 1; and,

2. Directed the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office; and,

City Council Regular Minutes
January 21, 2025

3. Authorized Staff to release the 5% retention to the contractor, in the amount of $5,233.55, thirty-five (35) days after recordation of the Notice of Completion.

End of Consent Calendar
Items Pulled from Consent Calendar
C. Police Officer Association (POA); Hiring Referral Incentive Program Side Letter (Administration)
This item seeks approval of the Police Officers Association (POA) side letter amending April 1, 2024, to June 30, 2028, Memorandum of Understanding (MOU) between the City of Los Alamitos (“City”) and the Los Alamitos Police Officers Association (“POA”).

City Manager Simmons introduced the item and Chief Claborn summarized the staff report and answered questions from the City Council.

City Council and Staff discussed the timing of bonuses, the Police Department recruitment team, internal recruiting benefits, cost savings for outside recruiters, and negatives for signing bonuses.

Motion/Second: Hibard/Doby
Unanimously Carried: The City Council:

1. Adopted Resolution No.2025-01, entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,

APPROVING A SIDE LETTER AGREEMENT REGARDING THE

HIRING REFERRAL INCENTIVE PROGRAM AMENDING THE
APRIL 1, 2024 TO JUNE 30, 2028 MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS
(“CITY”) AND THE LOS ALAMITOS POLICE OFFICERS
ASSOCIATION (“POA”)”; and,

2. Authorized the Mayor to execute the side letter agreement amending the Police Officers Association (POA) Memorandum of
Understanding (MOU) to include a Hiring Referral Incentive Program.

G. Approval of Plans and Specifications for Striping Improvements on Katella Avenue (CIP 24/25-07) (Development Services)
Striping and pavement marking assist in maintaining safe, up-to-date standards that comply with current Federal and State guidelines. This item requests the approval of plans to be noticed and to receive bids for completion of the project.

City Council Regular Minutes
January 21, 2025

City Council and Staff discussed the plans for bike lanes and concern the price seemed low for the Scope of the Project.

Council Member Hibard questioned if the project included the portion from Los Alamitos Blvd. to the 605 freeway, as it was not included in the plans.

City Manager Simmons requested to pull the item to review the engineering estimate and confirm it's correct.

Recommendation:

1. Approve the plans and specifications for the Striping Improvements on Katella Avenue (CIP 24/25-07) project; and,

2. Authorize Staff to advertise and solicit bid proposals.

11. ORDINANCE
A. Ordinance 2025-01 - E-Conveyances Relating to Vehicles such as EBikes (Police) Like many other cities in Orange County, Los Alamitos has experienced a notable increase in the number of electric bicycles in the community. Both law enforcement and residents have encountered significant safety concerns related to E-bike use. A recent investigation by the Orange County Grand Jury highlighted an urgent need for consistent ordinances to regulate and enforce safe E-bike practices across cities, school districts, parks, and unincorporated areas.

Chief Claborn summarized the staff report and answered questions from the City Council.

City Council and Staff discussed regulating the speed for e-bikes, Vehicle Code provision for unsafe conditions, State allowance for e-bikes on sidewalks, incorporation of the regulations into future e-bike training programs, enforcement and guardian contact for minors, cost for third-party collection agencies, and geographical area for citations.

Motion/Second: Doby/Nefulda
Unanimously Carried: The City Council:

1. Introduced for first reading, read by title only, waive further reading of Ordinance No. 2025-01, and set for adoption; and,

2. City Attorney Daudt read the title of Ordinance No. 2025-01, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADDING CHAPTER 10.45 (EPage 37 of 714 City Council Regular Minutes
January 21, 2025

CONVEYANCES) TO TITLE 10 OF THE LOS ALAMITOS
MUNICIPAL CODE RELATING TO VEHICLES SUCH AS EBIKES".

B. Ordinance 2025-02 - Informal Bidding - Public Works (Development Services)
This item recommends adoption of an ordinance establishing informal bidding policies and procedures for public works projects involving an expenditure at or below the $125,000 formal bidding threshold set forth in Section 1206 of the City Charter.

City Manager Simmons introduced the item, and Development Services Director Noda summarized the Staff report and answered questions from the City Council.

City Council and Staff discussed provisions for emergency situations, communication of expenses, and required Council approval of the budget.

Motion/Second: Doby/Nefulda
Unanimously Carried: The City Council:

1. Introduced for first reading, read by title only, waive further reading of Ordinance No. 2025-02, and set for adoption; and,

2. City Attorney Daudt read the title of Ordinance No. 2025-02, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.62 (INFORMAL
BIDDING – PUBLIC WORKS) TO THE LOS ALAMITOS
MUNICIPAL CODE.”
C. Ordinance 2025-03 - Lobbyist Registration and Reporting (Administration)
This item recommends adoption of an ordinance establishing lobbyist registration and reporting policies, procedures and regulations to implement Section 505 of the City Charter.

City Clerk Quintanar summarized the Staff report.

Motion/Second: Doby/Nefulda
Unanimously Carried: The City Council:

1. Introduced for first reading, read by title only, waive further reading of Ordinance No. 2025-03, and set for adoption; and,

2. City Attorney Daudt read the title of Ordinance No. 2025-03, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS

City Council Regular Minutes
January 21, 2025

ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.58 (LOBBYIST

REGISTRATION AND REPORTING) TO THE LOS ALAMITOS
MUNICIPAL CODE.”
D. Ordinance 2025-04 - Commission Membership (Administration) The City of Los Alamitos has four commissions consisting of Parks, Recreation, and Cultural Arts, Personnel Appeals, Planning, and Traffic.

Excluding the Personnel Appeals Commission, these commissions consist of seven members. This item proposes reducing the membership to five, consistent with the makeup of the City Council and Personnel Appeals Commission.

City Manager Simmons summarized the Staff report and answered questions from the City Council.

City Council and Staff discussed the following:
• Difficulty in recruitment
• Requirements for a quorum
• Current Code allows removal of members for lack of attendance • Majority support for reducing members to five
• Future agenda item to rework attendance and quorum requirements • Support for the appointment process to remain the same and to continue with the current recruitment as scheduled
Motion/Second:

Unanimously Carried:

1. Introduce dfor first reading, read by title only, waive further reading of Ordinance No. 2025-04, and set for adoption; and,

2. City Attorney Daudt read the title of Ordinance No. 2025-04, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS

ALAMITOS, CALIFORNIA, ESTABLISHING A FIVE-PERSON
MEMBERSHIP FOR CITY COMMISSIONS AND BOARDS"; and,

4. Direct the City Clerk to continue with the recruitment efforts.

12. DISCUSSION ITEM
A. Southern California Association of Governments (SCAG) 2025 Regional Conference and General Assembly (Administration) The Southern California Association of Governments (SCAG) Regional Conference and General Assembly will be held at the JW Marriott Desert Springs Resort and Spa in Palm Desert, CA on May 1-2, 2025.

Each year, SCAG’s member cities select a Delegate and/or Alternate to

City Council Regular Minutes
January 21, 2025

represent their City and participate at the conference.

City Manager Simmons summarized the staff report.

Mayor Hasselbrink expressed interest in being the voting delegate.

Motion/Second: Doby/Hibard
Unanimously Carried: The City Council appointed Mayor Hasselbrink to attend and serve as the City’s Voting Delegate for the Southern California Association of Governments (SCAG) General Assembly.

13. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.

Council Member Hibard spoke regarding attendance at the Sunburst Youth Academy Graduation, participation in Maderas’ delivery of Christmas meals to the Veteran’s Affairs in Long Beach, the swearing-in of Board Supervisor Janet Nguyen, the Grand Opening of the Laurel Park tennis and pickleball court, red light camera overview with the Police Department, the Association of California Cities— Orange County (ACC-OC) AB1234 Ethics training, Chamber of Commerce Board Installation, and thanked District 5 for electing her to serve.

Council Member Nefulda spoke regarding attendance at the West-Comm Board meeting, Orange County Sanitation District Board meeting and its upcoming project on Cerritos Ave. between Bloomfield and Los Alamitos Blvd. scheduled for this summer.

Council Member Loe Spoke regarding the swearing-in of Board Supervisor Janet Nguyen, the Association of California Cities—Orange County (ACC-OC) New Council Member Academy, and the Grand Opening of the Laurel Park tennis and pickleball court, and Executive Leadership training hosted by the Police Department.

Mayor Pro Tem Doby spoke regarding attendance at the Sunburst Youth Academy Graduation, Orange County Mosquito and Vector Control Board meeting, the Grand Opening of the Laurel Park tennis and pickleball court, being sworn in as the First Vice President of the Association of California Cities—Orange County (ACC-OC), and, requested an update on the speed bumps in the alleyways.

City Council Regular Minutes
January 21, 2025

14. CLOSED SESSION – 8:03
A. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
B. Public Employee Performance Evaluation
Title: City Manager
Authority: Government Code Section 54957
City Attorney Daudt read the titles aloud.

RECESS
The City Council recessed into Closed Session at 8:03 p.m.

RECONVENE
The City Council reconvened in Regular session at 8:51 p.m.

City Attorney Daudt stated there was no reportable action.

15. ADJOURNMENT
The City Council adjourned at 8:51 p.m. in memory of Theresa Sherrin and Wayne Byerly.

Shelley Hasselbrink, Mayor
Attest:

Windmera Quintanar, MMC, City Clerk

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11B
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: Annual Update of the Records Management Program

SUMMARY
In October 2015, the City Council adopted the City-wide Records Management Program. Part of this Program included a day dedicated to records management and annual updates to the retention schedule. This item recommends changes to the policy to ensure continued success of the program.

RECOMMENDATION
Adopt Resolution 2025-03, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS MANAGEMENT PROGRAM AND REPEALING RESOLUTION NO. 2024-07 IN ITS ENTIRETY”.

BACKGROUND
Records management is the systematic control of the creation, acquisition, processing, use, protection, storage and final disposition of all recorded information required by the City to conduct its business effectively. It involves assembling and managing the correct information.

The primary concern is the efficient, effective, and economic management of information.

Records management is more than just retention schedules and destruction. It is the proper management of records through the entirety of their life cycles.

Part of the Records Management Policy states the City Clerk shall submit proposals for any scheduled amendments annually to the City Attorney and City Council for approval via a Council resolution.

DISCUSSION
The staff has actively identified records and purged obsolete records since the adoption of the program in 2015. Staff held its Annual Records Management Day on October 14, 2024. On Records Management Day, City Hall is closed to the public so that staff can focus solely on records. This is a detail-orientated, labor-intensive task, and the ability to fully focus on records management uninterrupted for one day has been well received.

In conjunction with Records Management Day, staff holds a free Community Paper Shredding event for the public. The public was allowed to bring up to four bankers' boxes of records to be shredded on-site. The event ran for three hours. There was not as much public participation as in previous years. This could be attributed to the addition of paper shredding to the Spring

Neighborhood clean-up held earlier in the year. Staff will continue to monitor the public's participation to ensure it's still a needed service.

The City Clerk’s Office made minor changes to formatting throughout the policy. Below is an outline of the material changes made. The City Clerk’s Office and City Attorney have reviewed the changes and required retention of all records and have found them to be within legal statutes.

City Clerk's Office
• Added a note that Laserfiche Imaging for Legislative Body Agendas began in 2015 Personnel
• Added Record Category for Workplace Violence as required by new legislation Police
• Added record series for Criminal Prosecution to Police Reports The annual review and adoption of the Records Management Policy ensures the continued use of an effective program that helps to increase Staff efficiency, properly allocate scarce resources, and ensure compliance with legal, administrative, and fiscal retention requirements.

It is important to note that the Retention Schedule is not an inventory of all records the City has, but a tool to use should the City need to use such records in the course of regular business.

FISCAL IMPACT
There is no cost to continue the implementation of this policy.

Attachment: 1. Resolution No. 2025-03- Records Management Program

2. Exhibit A - Policy

3. Exhibit B - Retention Schedule

4. Exhibits C-E - Forms

RESOLUTION NO. 2025-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS

MANAGEMENT PROGRAM AND REPEALING
RESOLUTION NO. 2024-07 IN ITS ENTIRETY
WHEREAS, the City wishes to establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records based on State and Federal statutes governing public records; and,
WHEREAS, the City wishes to ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public; and, WHEREAS, the objectives of the Records Management Program include:
• Efficient information retrieval
• Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space
• Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule • Preservation of records with long-term or permanent value • Protection of records vital to the City in the event of a disaster • Elimination of duplicate records
WHEREAS, Section 34090 of the Government Code of the State of California requires permanent retention of certain records and authorizes the destruction of others after stated periods of time on established terms and conditions; and, WHEREAS, on October 19, 2015, the City Council adopted Resolution 2015-30, which established the Records Management Program; and,
WHEREAS, the City Council finds it desirable to update the City's Records Management Program annually; and,
WHEREAS, the Records Management Program has been updated annually and was last updated on February 20, 2024, via Resolution No. 2024-07.

CC RESO 2025-03

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.

SECTION 2. Columbus Day is hereby recognized as Records Management Day.

City facilities will be closed to the public to allow Staff to work on Records Management.

SECTION 3. The City Council does hereby adopt the Records Management Program, attached hereto as Exhibit A, which shall supersede and replace any and all records management programs adopted by prior resolution of the City Council.

SECTION 4. The City Council does hereby repeal Resolution No. 2024-07.

SECTION 5. The City Clerk shall certify as to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED this 18th day of February, 2025. ________________________________
Shelley Hasselbrink, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney

CC RESO 2025-03

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 18th day of February, 2025, by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
____________________________________
Windmera Quintanar, MMC, City Clerk

RECORDS

MANAGEMENT

PROGRAM
Policy and Procedures
Administered by the City Clerk’s Office
Approved by the City Council on February 18, 2025
Resolution 2025-03 – Exhibit A

Records Management Program
CC RESO 2025-03 – Exhibit A

CITY OF LOS ALAMITOS

RECORDS MANAGEMENT POLICY & PROCEDURES
California Public Records Act: In enacting Chapter 6250 et seq. of the Government Code, “the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this State.”

1. PURPOSE
To establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, based on State and Federal statutes governing public records.

To ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public.

2. REFERENCES
Including, but not limited to: California Government Code Sections 6250 et seq. (Public Records Act), 12236, 34090, 34090.5, 34090.6, and 34090.7 (See Records Retention Schedule – Legal Citation Reference List). “Govt. Code” shall hereinafter refer to the California Government Code.

3. POLICY STATEMENT
Policies and procedures, under the supervision and administration of the City Clerk’s Office, are hereby established for the coordination, administration and implementation of the Records Management Program, under which City records are retained for administrative, operational, legal, fiscal, historical or research purposes.

The City Clerk’s Office will distribute the Records Management Policy and Procedures document to all Department Directors and each Department records coordination. Each Department Director is responsible for ensuring that the records under his/her control are maintained and destroyed in accordance with the Policy. The Policy shall be revised as necessary to meet legal and administrative requirements.

4. OBJECTIVES
The Objectives of the Records Management Policy are:

4.1 Meet legal standards for public examination, protection, storage and retrieval of records.

4.2 Efficient information retrieval.

Records Management Program
CC RESO 2025-03 – Exhibit A

4.3 Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space.

4.4 Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule.

4.5 Preservation of records with long-term or permanent value.

4.6 Protection of records vital to the City in the event of a disaster.

4.7 Elimination of duplicate records.

5. APPLICABILITY
Records polices apply to all records, whether that are maintained in hard (paper) copy, electronically, or in some other fashion. Each department shall develop, implement, maintain, and adhered to a records management plan appropriate for the particular records it maintains, in cooperation with the office of the City Clerk.

The City is subject to a range of statutes and rules regarding record retention and disclosure.

6. RESPONSIBILITIES

6.1 City Clerk
The City Clerk is responsible for developing, coordinating, and administering policies and procedures for the implementation of the Records Management Program, and to provide assistance to Department Records Coordinators.

To perform this function, the City Clerk and/or his/her designee shall, on an ongoing and periodic basis:
• Create, maintain and distribute the necessary forms to implement the Records Management Program.
• Develop and maintain a retention and disposition schedule for all City records, including the preparation of any amendments as dictated by statute or administrative policy. Submit proposals for any scheduled amendments to the City Attorney and City Council for approval via a Council Resolution.
• Maintain a current inventory and index of records transferred to the Records Center for storage. Coordinate the transfer of records from department office areas to the Records Center.

Records Management Program
CC RESO 2025-03 – Exhibit A

• Establish guidelines and coordinate periodic reviews of City records to determine which records are eligible for destruction in accordance with the Records Retention Schedule and subject to the approval of the Department Director, City Clerk, and City Attorney.
• Coordinate with all City Departments, on a routine basis, the timely destruction of obsolete records according to the procedures herein.

Certify and document that records have been destroyed. Certificates of Destruction shall be permanently kept on file with the office of the City Clerk.
• Oversee the special handling of confidential, historical, and essential records, and ensure the safety of Vital Records in the event of a disaster. • Maintain accurate and timely electronic databases and a uniform filing system of all legislative actions affecting the creation, utilization, maintenance, retention, preservation and disposition of City records, in order to efficiently track and retrieve City records.
• Respond to records requests by City staff in an efficient and timely manner.
• Respond to public records requests and subpoenas for public records in accordance with law.

6.2 City Departments
• Each Department Director is responsible for designating a qualified Department Records Coordinator, who shall serve on the Records Management Committee.
• Each Department Director or his/her designee is responsible for maintaining a reliable and accurate filing system to ensure the efficient maintenance, retrieval and disposition of the records under his/her control.
• Each Department Director or his/her designee is responsible for ensuring that obsolete records under his/her control are destroyed in a timely manner, and authorizing the destruction, in accordance with the policies and procedures stated herein.
• Each Department Director or designee is responsible for submitting a request for any suggested revisions to its Records Retention Schedule, to the City Clerk who will review the request and submit a recommendation to the City Attorney and City Council.

Records Management Program
CC RESO 2025-03 – Exhibit A

• Each Department Records Coordinator is responsible for maintaining and controlling the disposition of records.

7. IDENTIFYING RECORDS
The simplest way to identify if material is a record is to consult the City’s Retention Schedule. If the material in question is identified on the schedule, records coordinators are obligated to maintain the record in accordance with the schedule. One of the most challenging aspects of records management can be determining if a document or media is a record when it is not identified on the schedule. If it is unclear if the material is a record or if it is clear that the material is a record, but is not included on the schedule the coordinator should contact the City’s Record Manager for additional assistance.

7.1 What is a Record?
Some records, because of their enduring administrative, fiscal, legal or historical value, should be permanently retained. These records require that special care and consideration be given to their storage conditions and enduring preservation. Examples of permanent records include meeting minutes from Brown Act governed bodies; resolutions, and ordinances.

Most records do not have values that warrant their permanent preservation.

Those records with short-term value should, upon reaching the end of the retention period, be destroyed.

Records are any writing or recording that contains information related to the conduct of the public's business prepared, owned, used, or retained by the City regardless of physical form or characteristics. "Regardless of physical form" means that video, audio files and data in a computer system used to conduct business are also records.

7.2 Non-Records
Even though records include a broad spectrum of recorded information, not all information held by the City is a record. Transitory Communications (routine correspondence not integrally related to City business) such as texts, instant messaging, and voice mail messages that are temporary or of a brief duration are not records. Additional guidelines for emails and use of personnel devices are covered in Administrative Regulation 7.1, Telecommunications Policy.

Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive accumulation, it is necessary to keep only current, useful materials and to destroy non-records immediately after needs have been satisfied. Staff should take care not to file non-records with records.

Examples of non-records include the following materials:
• Identical copies of documents maintained in the same file • Blank forms

Records Management Program
CC RESO 2025-03 – Exhibit A

• Extra copies of printed or processed materials
• Superseded manuals and other directives (maintained outside the office of record)
• Routine messages not integral to City business of a brief duration such as texts, instant messaging, and voicemails
• Materials received from other agencies, people, or businesses that require no action
• Catalogs, trade journals and other publications or papers received from government agencies, commercial firms or private institutions that require no action and are not part of an action case record

8. STORAGE OF RECORDS
The City of Los Alamitos is committed to effective records management and appropriate utilization of City resources. Proper storage of records in all states of a record’s lifecycle, regardless of format, aids in the allocation of space and reduces liability and cost to the organization. City records should only be stored on approved devices and in appropriate storage locations.

8.1 Electronically
State laws generally preclude the destruction of a public record less than two years old unless the record has been reproduced in some manner, properly stored, and is available for public disclosure to the same extent as the original. Accordingly, the Electronic Media Imaging System (EMIS) shall be the official repository used to retain and store electronic copies of City records. Use of any other system or device to store electronic copies in lieu of an original, must be approved by the City clerk prior to destruction of the original record. No page of any record shall be destroyed f the page cannot be reproduced electronically with full legibility. Every irreproducible page she be preserved in a manner that shall afford easy reference for the retention period set forth in the retention scheduled. Every reproduction made pursuant to this section shall be deemed an original record.

8.1.1 EMIS Storage Medium
The City recognizes the EMIS as the official electronic repository of the City.

This system complies with requirements regarding electronic record storage as set forth in section 34090.5 of the California State Government Code.

Records stored or transferred to the EMIS are eligible for destruction 30 days after entry in the EMIS with no further approval required provided the following criteria is met.

1. Department Records Coordinator identifies records that are imaged and stored in a medium other than the EMIS and are also stored in the EMIS.

2. The Department Records Coordinator confirms that quality control process is completed as outlined in the City’s Imaging Policy and Guidelines for City Records (administered by the City Clerk’s Office and adopted by Administrative Regulation) on designated records and that

Records Management Program
CC RESO 2025-03 – Exhibit A

30 days has elapsed from entry in the EMIS.

3. The Department Records Coordinator destroys the records as outlined in the City’s record retention schedule.

8.2 Offsite
The City will make every effort to avoid storing records in offsite storage facilities. Whenever possible, records will be held in the department responsible for the document (Office of Record) in their original form or stored in the EMIS.

8.3 Duplicate Records
When a duplicate of an official record exists, it may be destroyed as the discretion of the department director when the original record is on file electronically in the EMIS or in original format in the Office of Record, without further authorization from the City Clerk of City Attorney.

8.4 Records Disposition
Record disposition applies to all records, regardless of the physical form or location of the record. At the conclusion of a records retention period, the record shall be disposed of in accordance with this policy.

9. REQUIRED FORMS
The following forms are to be utilized by all City Department Directors or their designees in order to efficiently and accurately identify, inventory, transfer to storage, retrieve, and destroy records under his/her control: (Each form, including instructions, is attached hereto.)

9.1 Records Retention Schedule (Exhibit B)
This form governs the mandatory disposition of City records by indicating the minimum length of time records shall be maintained in the office and in storage, and the time period after which they may be destroyed.

The Retention Schedules are created by the Office of the City Clerk based on a detailed examination of the Records Inventory & Identification Forms, and interviews with each department to determine the legal, vital, administrative, or historical value of the records. Applicable codes and statues are referenced to determine the required retention period.

Retention schedules and amendments thereto are approved by the City Attorney, City Clerk and Department Head, and authorized by City Council resolution.

9.2 Records Inventory & Identification Form (Exhibit C) This form is used to collect the inventory and appraisal information needed to develop retention periods for public records under the control of each City Department. The records inventory is a detailed review of the quantity, type, function, and organization of records by category or record “series”. This

Records Management Program
CC RESO 2025-03 – Exhibit A

information is used by the Office of the City Clerk to research and apply the retention periods to each record “series” per legal and/or administrative requirements. When more than one legal citation applies to a particular record, the longest retention period shall apply. Once completed, the inventory forms are retained by the Office of the City Clerk.

9.3 Request for Amendment to Records Retention Schedule Form (Exhibit D)
This form is used when any change is needed in the Records Retention Schedule. It is completed by the requesting department and reviewed by the City Clerk or his/her designee. Each “Request for Amendment to Records Retention Schedule” form is then submitted to the City Attorney and City Clerk for approval and must be authorized by City Council resolution. The City Clerk or his/her designee will initiate and coordinate a periodic review of all department Retention Schedules to ensure compliance with legal requirements.

9.4 Authority to Destroy Obsolete Records Form (Exhibit E) This form is prepared by the department wishing to destroy records. The City Clerk or his/her designee reviews the form and forwards it to the City Attorney for approval. Once approved by the City Attorney, the records are destroyed. The form is then signed by the department verifying destruction and returned to the Office of the City Clerk for permanent retention.

10. DISPOSITION OF RECORDS
As provided by Govt. Code Section 34090, upon the request of the Department Head and with the written consent of the City Attorney and the City Clerk, the records identified in the Records Retention Schedule are authorized to be destroyed on an on-going basis in accordance with the retention periods described therein without the necessity of a specific resolution of the City Council.

10.1 Procedure
The Office of the City Clerk shall be responsible for scheduling and coordinating with all City Departments the destruction of records on an annual basis. The appropriate forms will be distributed to all City Departments in order to document the records to be destroyed.

It shall be required that the Department Head, City Attorney, City Clerk and Records Management Coordinator authorize and sign each “Authority to Destroy Obsolete Record” form prior to the records being destroyed.

NOTE: It is imperative that all signatory staff review the requests for Authority to Destroy Obsolete Records carefully to determine whether the records listed are involved in litigation or if there is an administrative and/or operational requirement that may require a temporary extension of the retention period.

Records Management Program
CC RESO 2025-03 – Exhibit A

Records deemed to be confidential in nature shall be shredded. All other records shall be removed from their locations for secure destruction.

The Department Director in control of the records and City Clerk or his/her designee shall certify each and every destruction of records. The City Clerk or his/her designee shall maintain a permanent record of all destroyed records and destruction certifications.

10.2 Exceptions
In accordance with Government Code Section 34090, the City is not authorized to destroy the following City records:
• Records affecting the title of real property or liens thereon. • Court records (unless the originals are maintained by a court of law). • Records required to be kept by statute.
• Records less than two years old.
• The minutes, resolutions, or ordinances of the City Council or the City’s Boards or Commissions.

11. VITAL RECORDS PROTECTION
Vital Records contain information necessary for the City to resume operations after a disaster. Each Department Director is responsible for identifying the Vital Records under his/her control and ensuring that the Vital Records are maintained according to the following procedures:
• All Vital Records shall be stored in a secure, safe and controlled environment, to protect the records from theft or damage (i.e. vault or Records Center). • Vital Records that are in use but are required to be kept in a secured area, should be returned to the secured area at the end of each workday. Vital Records should not be allowed to accumulate on desks or in unprotected areas. • The Information Technology Division shall back up the City’s Servers, and imaged records each business day in accordance with procedures established with the Administrative Services Director. The backup copy will be stored at an off-site location to be used for recovery if necessary. The address of the offsite location is on file with the City Clerk’s office.

12. DEFINITIONS
Agency
State Agency: Means every state office, officer, department, division bureau, board and commission, or other state body or agency, except courts and the Legislature.

Local Agency: Includes a county, city, school district, or any board, commission

Records Management Program
CC RESO 2025-03 – Exhibit A

or agency thereof, other local public agency, or entity that is a legislative body of a local agency pursuant to subdivision (c) and (d) of Govt. Code Section 54952.

Duplicate Records
Copies or reproductions of original records, whether or not the same physical form as the original, which are retained for personal reference or for operational requirements. (Note:
a copy is considered an “original” if the original cannot be located.) Electronic Media Imaging System (EMIS)
In accordance with Govt. Code Section 34090.5, any process or system where City records are photographed, micro graphed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data-processing system, recorded on optical disk, reproduced on film, optical disk, or any other medium that is a “trusted system” and that does not permit additions, deletions, or changes to the original document.
“Trusted System”: Per Govt. Code Section 12168.7, a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.

Inactive Records
Records more than two years old, which are accessed infrequently but may continue to have administrative, operational, legal, fiscal, or historical value in carrying out City business. Inactive Records may be stored off-site, and shall be destroyed in accordance with the City Records Retention Schedule.

Permanent Records
Original records required to be maintained permanently according to law, regardless of whether the record is converted to an electronic media (i.e. magnetic surface, optical disk, etc.). Permanent Records may include, but are not limited to, records affecting the title of real property or liens thereon; court records; records required to be kept by statue; records less than two years old; and minutes, resolutions, or ordinances of the City Council or of its Boards and Commissions.

Person
Includes any natural person, corporation, partnership, limited liability company, firm, or association.

Public Record
Any writing containing information relating to the conduct of the City’s business, prepared, owned, used or retained by the City, regardless of physical form or characteristics (Govt.

Code Section 6252(e)).

Records Management Committee
An administrative committee consisting of designated representatives from each City department (Department Records Coordinators) and the Records Management Staff; created for the purpose of administering and coordinating the Records Management

Records Management Program
CC RESO 2025-03 – Exhibit A

Program. Department Records Coordinators are designated by department directors to maintain and control the disposition of records in the respective departments.

Records Management Program
A system for the creation, utilization, maintenance, retention, preservation, and disposition of City records.

Records Management Staff
All City Employees and City Attorney.

Record’s Manager
The City Clerk or his/her designee.

Records Retention Schedule (Exhibit B)
A schedule identifying the records maintained by each City department by class or “series”, and specifying, in accordance with statutory and administrative requirements, the period of time records must be retained before they may be destroyed.

Subpoena duces tecum
(also called a subpoena for production of business records if documents are sought before trial) requires the person or entity that is served to gather and produce certain records or documents identified in the subpoena. A subpoena may call for both personal attendance at trial/deposition and the production of records. Failure to obey a subpoena is a contempt of court and can result in sanctions imposed by the court, including a fine.

Transitory Communications
Routine correspondence or other documents having short-term value and which are (1) not an integral part of administrative or operational records, (2) not required to sustain administrative or operational functions, (3) not regularly filed under a standard records classification system, (4) not required to meet statutory obligations, and (5) recorded only for the time required for completion of actions or ongoing records associated with them.

Vital Records
Records containing information essential for the City to resume operation after a disaster; records containing information regarding claims to present or future income; records necessary to protect the City against fraud or overpayment; and records furnishing data on current assets, equipment, securities and real estate. Vital Records may include, but are not limited to, current financial statements, ledgers, property deeds, leases, contracts, permits, licenses, original plans and specifications for City streets and facilities, ordinances, resolutions, and minutes of the City Council, Commission and Committee meetings.

Writing
Means handwriting, typewriting, printing, photostating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created regardless of the manner in which the record has been stored.

Records Management Program
CC RESO 2025-03 – Exhibit A

EXHIBITS
Exhibit B – Records Retention Schedule
Exhibit C – Records Inventory & Identification Form
Exhibit D – Request for Amendment to Records Retention Schedule Form Exhibit E – Authority to Destroy Obsolete Records Form

City of Los Alamitos Records Retention Schedule
GENERAL RECORDS Schedule A

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Agreements Agency/Dept. Head-approved Contracts entered into by the City relating to goods, services, legal settlements, and programs
Expiration date 4 years Code of Civil
Procedures Sec.
337.2; GC 34090 et
seq.

City Clerk
Certificates of Insurance As required by City policies and/or contracts. Stored electronically in the City's document repository.

Date received Permanent Gr 34090 et seq.

Upon advise of
insurance adjuster. City Clerk
Budget Budget Backup Documentation Budget forms and other support documents Adoption date 2 years GC 34090 et seq.

Originating Dept.

Fees Documentation Budget forms used to justify setting or increasing City Fees
City Boards and Commissions Agenda Meeting Agendas Meeting date 2 years GC 34090 (d); 34090.5 Originating Dept.

Minutes Meeting Minutes Permanent GC 34090 (e) City Clerk Correspondence Council Request Forms used by the Council to request information and/or certain Staff actions
Request date 2 years GC 34090 et seq. Originating Dept.

General Correspondences "Loose" correspondences that cannot be legitimately attached to some major record series such as
Agreement or Project
Date 2 years GC 34090 et seq.

Originating Dept.

Complaint Files Personnel Complaints about customer services, employees, employee actions or employee conduct
Resolution of
Complaint
5 Years EVC 1045, GC
12946, PC 801.5,
803 ©
Personnel
Operations Complaints about customer service, maintenance, repairs, or materials
Resolution of
Complaint
3 years CCP 338, 342, GC
945.6
Receiving
Department
Emails City emails saved on server All email communication saved on server Receipt date 1 year GC 34090 et seq. IT General Records not specifically listed
*requires review by the City Clerk and
City Attorney
Any writing or recording that contains information
related to the conduct of the public's business
prepared, owned, used, or retained by the City
regardless of physical form or characteristics
Date of record 2 years GC 34090 et seq
Originating Dept.

Payroll Exception Sheets Forms to change labor expenditures to applicable Fund and Activity other than home account
Date prepared 3 years GC 34090 et seq. Payroll
Leave of Absence (Except Medical
Leaves; see Personnel Services
Schedule)
Pay Period date 2 years
Payroll
Projects General Project Files Project files including correspondence, reports, and relevant back-up documentation
Folder year date 3 years GC 34090 et seq. Originating Dept.

Logs General Logs Books or Files Detailed log of documents Folder year date 3 years GC 34090 et seq. Originating Dept.

Memos Memo City Manager's Weekly Memo, etc. Distribution date 2 years GC 34090 et seq. Originating Dept.

Policies Administrative Rules and Regulations Policies, procedural directives and manuals developed by the City to govern internal management functions
Creation date Until
Superseded
GC 34090 et seq.

City Clerk
Procedure Manuals Position specific manuals, etc. Creation date Until Superseded
GC 34090 et seq. Personnel
Press Releases Press Release City wide Press-releases, Facebook posts, and website updates
Post date 2 years GC 34090 et seq. Originating Dept.

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Publications Publications produced by the City
and made available to the public.

May include newsletters, pamphlets, brochures,
leaflets, reports, studies, proposals, and similar
published records.

Publication date 2 years GC 34090 et seq.

Originating Dept.

Recordings of telephone and
Radio Communications
Audio Recordings (excluding Police
Department)
Routine daily taping and recording of telephone
communications and all radio communications relating
to the operations of the Departments
Recording date 6 months GC 34090.6 (a)
Originating Dept.

Reports Travel Request Reports, Payroll,
Accounts Payable
Original Copies in Finance; Duplicate copies in
respective Departments
Date prepared 2 years GC 34090 et seq. Finance
Routine Video Recordings Video Recordings (excluding Police Departments)
Video or electronic imaging system designed to record
the regular and ongoing operations of the
Departments, including in-car video systems, jail
observation and monitoring systems, and building
security taping systems
Recording date 1 year GC 34090.6 (a)
Originating Dept.

Surveys and Questionnaires City issued surveys and
questionnaires.

Records related to data collection. May include notes
or papers used to develop survey tools, data collection tools, results or analysis or collected data and reports.

Date completed 2 years GC 34090
Originating Dept.

Transitory Communications Temporary files used solely for the purpose of transmitting and routing
conversation and/or communicative
information.

May include but is not limited to email, email
subscriptions, spam, instant messaging, text
messaging, and voicemail.

Date received Not to exceed
60 days Originating Dept.

City of Los Alamitos Records Retention Schedule
GENERAL RECORDS Schedule A

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Abatements Abatement of various undesirable
conditions
Files on dangerous buildings garbage, trash and weed
abatement, public nuisances and other related Council
actions including correspondences and request for
action
Folder year date Hardcopy - 2
years,
Laserfiche
imaging -
Permanent
GC 34090 et seq.;
34090.5; see
Agenda City Clerk
Administration City Identification Articles of Incorporation, City Emblem, City Seal, City Flag, City Logo, and other related items
Implementation
date
Permanent GC34090 et seq.

City Clerk
Misc. Correspondences Includes both ingoing and outgoing general correspondence, including letters and e-mail along
with citizen feedback; various files, not related to
specific cases and not otherwise specifically covered
by the retention schedule.

Folder year date 2 years GC 34090 et seq.

Records Destruction Authorization
Form
Original with signatures Destruction Date 5 years GC 34090 et seq.

Agreements City Council Approved Original contracts and agreements and back-up materials, includes leases, equipment, services,
licenses or supplies services/maintenance, medical,
dental and long-term disability contracts; may contain
attachments such as deeds, insurance certificates
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.

City Clerk
Collective Bargaining Agreements Includes amendments, side letters, and Memorandum of Understandings (MOU)
Agreement date T + 4 years 29 CFR 516.5
Development Agreements Infrastructure contracts, franchise,  maintained for seven years.

Agreement date Permanent CCP 337, 337.1,
337.15; GC 34090
et seq.; 48 CFR
Employment Agreements - At-Will
Employees; Temporary Employees
Original agreements/contracts for at-will employees or
temporary employees
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.

Insurance, Joint Powers Agreement Accreditation, MOU, agreements and agendas Agreement date T + 4 years GC 34090 et seq.

City Manager Approved Up to $10,000 - Original contracts and agreements and back-up materials, includes leases, equipment,
services, licenses or supplies services/maintenance,
medical, dental and long-term disability contracts; may contain attachments such as deeds, insurance
certificates
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.

Real Property Original contracts/agreements regarding the development of real property, design, specifications,
surveying, planning, supervision, testing, or
observation of construction or improvement to real
property
Agreement date T + 4 years CCP 337.15
Capital Improvement Projects (CIP) Winning bids (originals) for Council-approved contracts for construction, improvement, maintenance,
rehabilitations of public facilities including change
orders, contingency increases, bid bond/bond for
faithful performance, insurance certificates
Project approval
date
T + 4 years CCP Sec. 337
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Appeals and Calls for Review Appeals and Calls for Review - Los Alamitos Municipal Code (LAMC)
Chapter 17.68
Hearing Officer Reports, correspondence,
memorandums and other documents relating to
Appeals
Appeal application
date
C + 2  years GC 34090 et seq.;
LAMC Chapter

17.68 City Clerk
Boards and Commissions Applications for Boards and
Commissions - Not selected
Applications for B&C received during a filing period
and not appointed by Council
Folder year date 2 years GC 34090 et seq.

City Clerk
Applications for Boards and
Commissions - Selected
Applications for appointed Commissioners Appointment date T + 5 years GC 34090 et seq.

Local Appointments List (Maddy Act) List of all regular and ongoing Boards, Commissions, and Committees appointed by the City Council -
pursuant to the Maddy Local Appointive List Act
GC 54970, GC
34090 et seq.

Until
superseded
(new list
prepared each
Dec. 31st)
GC 54970, GC
34090 et seq.

By-laws Rules and procedures Adoption Permanent
Code Books By Subject Los Alamitos Municipal Code, Uniform Fire Codes, Uniform Building Codes, National and State Electrical
Codes, Mechanical Codes, Uniform Solar Energy
Codes, Uniform Spa and Hot Tub Codes, Uniform
Plumbing Codes, etc. adopted by ordinance and/or by
reference.

Adoption PermanentUntil
superseded
GC 34090 et seq.

Adopted by Council
and/used as
reference, stored in
Building Dept.

Deeds By Street Documents showing ownership of real property including grant deeds, quit claim deeds, easement
deeds, abandonment of streets or alleys
Recording Permanent GC 34090 (a)
City Clerk
Elections Assessment District/Ballots, Prop.
218
Property related fees (assessment ballot proceedings
and competed ballots); Ballots - Property related fees
(Assessment Ballot Proceeding). Ballots are
disclosable public records during and after tabulation.

Recording Permanent GC 34090 (a)
City Clerk
General Election/Historical Data Statistics on population voter registration, election turnout, election results, sample ballots, copies of
election results, proof of publication, certificate of
election, and oaths of office
Election date Permanent
Petitions - Initiative/Recall/
Referendums
Not a public record - documents resulting in an
election - retention is from election certification.

Charter amendments, initiatives, recalls, and
referenda; includes intent to circulate petition, text of petitions, City Attorney approved petition titles, proof of publications, and all related documents
Certification of
Election Results
OR Clerk's final
exam of petition
8 months EC 17200, 17400,
GC 6253.5; EC
17400; GC 34458-
60; EC 17200
requires petition
documents to be
kept 9 months after
Council adoption of
election results or
after Clerk's final
exam of petition if
no election
Charter Amendments Documents related to election on Charter amendments
Origination date Permanent GC 34458-60; GC
34090
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Elections (continued) Nomination Documents - Successful All nomination documents and signatures in lieu of filing petitions
Election date T + 4 years EC 17100
City Clerk Nomination Documents -
Unsuccessful
All nomination documents and signatures in lieu of
filing petitions
Election date Election + 5
years
GC 81009 (b)
Financial Documents Bond Exhibits - By Bond Issue Bond document references in enabling resolutions or ordinances approved by City Council;
Authorization/public hearing
records/prospectus/proposals/certificates/notices
(transcripts)/registers/statements
Meeting date Cancellation,
reduction or
maturity + 10
years
CCP 336a, 337.5
Finance
Bond Transcripts - By Bond Issue Backup documents of bond issues e.g., legal options of bond counsel
Maturity date 2 years GC 34090 et seq. Finance
Comprehensive Annual Financial
Report (CAFR)
Annual Financial statements on City assets, liability,
revenues and expenditures prepared by City staff and
subjected to an independent audit
Year date 2 years GC 34090 et seq. Original in
Administrative
Services, copy
maintained in
Clerk's Office for
public review
Fair Political Practices
Commission (FPPC)
Campaign Statements - City Council,
elected (originals)
Original statements of elected candidates and
committees supporting elected candidates of City
Council
Election date Permanent (Can
image after 2
years)
GC 81009 (b); GC
81009 (g)
City Clerk
Campaign Statements - City Council,
not elected (originals)
Original statements of candidates and supporting
committees for candidates not elected to City Council
Election date 5 years GC 81009 (b); GC
81009 (g)
Campaign Statements for other than
City Council (originals)
Original statements of all other persons and
committees
Election date 7 years GC 81009 (c); GC
81009 (e); GC
81009 (g)
Campaign Statements (copies) Copies of reports/statements Election date 4 years GC 81009 (f); GC 81009 (g)
Conflict of Interest Code Required under Political Reform Act; positions must be reviewed by July 1st of every even-numbered year
and amended if necessary
Adoption Date Permanent -
Adopted by
Resolution
GC 87300
Ethics Training Records (AB 1234) Records required to be kept under Gov. Code section 53235.2. Records must show dates that local officials
satisfied the training requirements and the entity that provided the training. Applies to Boards,
Commissions, Elected Officials, and Form 700 filers
Filing year Hard Copy - 5
years after
receipt of
training
GC 53235.2
Statements of Economic Interest -
Form 700 (copies) (elected officials)
Copies of original statements of elected officials
forwarded to FPPC
Termination 4 years GC 81009 (f), (g)
Statements of Economic Interest -
Form 700 (originals) (non-elected)
Originals of statements of designated employees Termination 7 years GC 81009 (f), (g) Gift to Agency Receipt - Form 801
(elected officials)
As required by FPPC Filing year 4 years GC 81009 (f), (g) Agency Report of Ceremonial Role Events and Ticket/Pass Distribution -
Form 805 (elected officials)
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
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Fair Political Practices
Commission (FPPC) (continued)
Behested Payment Report - Form
803
As required by FPPC Filing year 4 years GC 81009 (f), (g) City Clerk Agency Report of New Positions -
Form 804
Agency Report of Consultants - Form
805
Pubic Official Appointments - Form
806
Insurance (INS) Contractors/Service Providers Certificates of Insurance or surety bonds required for individuals and companies on contract with the City.

Date of
Agreement/Project
T of agreement
+ 4 years
GC 34090 et seq.

City Clerk - Original
certificate with
appropriate
agreement of
project
Insurance Certificates, City Liability, performance bonds, employee bonds, property; insurance certificates filed separately from
contracts
Expiration date Until
Superseded
GC 34090 et seq.;
also under bonds
Insurance, Liability/Property May include liability, property, Certificates of Participation, deferred, use of facilities
Expiration date Until
Superseded
GC 34090 et seq.

Land Use Land Annexation/Reorganizations California Secretary of State Certification, City Certificate with Affidavit of Completion of annexation, and Annexation Map; Notices, Resolutions,
Certificates of Completion
Secretary of State
Filing Acceptance
Permanent GC 34090 et seq.

City Clerk
Legislative Bodies Agendas Copies of complete agenda packets (Original agenda reports filed with appropriate project/subject files)
Meeting date Hardcopy - 2
years,
Laserfiche
Imaging -
Permanent
(Beginning in
2015)
GC 50115; GC
34090 et seq..5
City Clerk
Agenda Notices Notices - Public Meetings including Special Meetings Folder year date 2 years Agenda Publications Affidavits of Publication/Posting - Proof of publication or posting of legal notices. Examples: Notice of Public Hearing, Notice Lien, etc.

Folder year date 2 years
Audio and Video Recordings Recordings of Council Meetings Meeting date Permanent GC 54953.5 (b) Records - audio (for preparation of
meeting minutes)
Includes Council/Commission and Boards Meeting date Until no longer needed for
preparation of
minutes (after
minutes are
approved)
GC 34090 et seq.,
64 Ops. Atty. Gen
317
Logs City Clerk Logs Logs of documents received by the Clerk Folder year date 3 years GC 34090 et seq. City Clerk Public Records Request Public Records Requests Requests from the public for documents retained by the City and supporting documentation
Receipt date C + 2 years GC 34090 et seq. City Clerk
Special Agencies By-laws Records retained by the Clerk acting as Secretary for Special Agencies. As of March 2015, includes Public
Facilities Corporation.

Approval date Permanent GC 34090 et seq.

Minutes City Clerk
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Resolutions
Special Districts Assessment District - By Number Established by the City to provide certain services financed by assessments levied on district properties
enacted by resolution, ordinance
Approval date Permanent GC 34090 et seq.

City Clerk
Underground Utility District (UUD) -
By Number
Documents on Council actions to install new or move
existing utility lines underground as enacted by
resolution
Meeting date Permanent GC 34090 et seq.

Vital Records City Charter Establishing the City of Los Alamitos as a municipal corporation and chartered City.

Date of Voter
Approval
Permanent GC 34090 (e) City Clerk
Minutes Official record of actions taken during Council meetings
Meeting date
Council Committee Minutes Standing Committees. As of March 2015, Budget Standing Committee and Los Alamitos Unified School
District/City Working Group
Meeting date
Ordinances Laws or orders adopted by the City Council Adoption date Resolutions Legislative actions Adoption date
Special Agencies Records retained by the Clerk acting as Secretary for Special Agencies. As of March 2015, includes Public
Facilities Corporation.

Approval date Permanent GC 34090 et seq.

City Clerk
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
7 of 30

City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
8 of 30

City of Los Alamitos Records Retention Schedule
City Attorney's Office Schedule C

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Federal Court Cases By Case Case file for Federal Court Cases Closing Date 5 years Code of Civil
Procedures Sec.
337; GC 34090 et
seq.

City Attorney
Criminal Cases By Case Case file for Criminal Court Cases Closing date 5 years Judgment and Settlements By Case Concluding Case documents Closing date 10 years Personnel Board of Appeals By Appellant Personnel Closing date 5 years Superior Court Cases By Case Case File for Superior Court Case Closing date 5 years Eminent Domain Cases By Property Case File for Eminent Domain Case Closing date 5 years General Files By Subject Subject matter files Closing date 2 years CC RESO 2025-03, Exhibit B
9 of 30

City of Los Alamitos Records Retention Schedule
Development Services Schedule D

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Abandonment Alley/Street City agrees to relinquish all rights and real title to underlying property
Approval date Permanent GC 34090 (a) City Clerk
Address Change Street Name Any change to description of the street name Approval date Permanent GC 34090 (a) Community
Street Number Change in numerical identification due to expansion or Development decrease in numbers
Administrative Services Agreements Contracts entered into by the City relation to goods, services, legal settlements and program
responsibilities; includes Joint Powers Agreements.

Expiration date 4 years
CCP 337; GC
34090 et seq.

City Clerk
Action Items Staff reports to commissions and other legal bodies (excluding City Council)
Date of action 2 years
Bids & Proposals (Successful)
As required by the City's Purchasing Ordinance. NonCIP projects.

Date of award AU + 5 years
Bids & Proposals (Unsuccessful) As required by the City's Purchasing Ordinance Date of award 2 years Bonds Authorization/public hearing
records/prospectus/proposals/certificates/notices
(transcripts)/registers/statements
Cancellation,
redemption, or
maturity
10 years
Grants - Successful Grant documents and all supporting documents; applications, reports, contracts, project files,
proposals, statements, sub-recipient dockets,
environmental review, inventory, consolidated plans,
CAPERS, etc. (including CDBG)
End of grant year End FY +4
years
Grants - Unsuccessful Applications not entitled Date of action 2 years Procedure Manual Administrative Until superseded S + 2 years Agreements Development Contract between City and developer in which the City agrees to guarantee specific entitlement in exchange
for conditions or approval
Expiration date Permanent CCP 337, 337.1(a),

3.37.15; GC 34090
et seq.; 48 CFR

4.703
City Clerk
Applications
Accessory Dwelling Units (ADUs) and
Junior ADUs (JADUs)
As outlined in Los Alamitos Municipal Code Section

17.28, Regulatiosn for Specific Land Use and Activities Approval date Permanent GC 34090 et seq.

Planning
Alternate Methods and Materials of
Construction
Concepts and materials not covered by current
building code
Approval date Permanent GC 34090 et seq.

Appeals Appealing decisions or requirements of Planning Commission or Community Development Director
made by interested party, individual or group
Approval date Permanent GC 34090 et seq.

Appeals to Code Appealing to Uniform Code Appeals Board to resolve code disputes
Approval date Permanent GC 34090 et seq.

Appeals Board To appeal a decision or interpretation of the Building Official to Planning Commission
Approval date Permanent GC 34090 et seq.

Conditional Use Permit (CUP) Specific use of land or buildings in a land use district wherein such use may be so conditionally
Approval date Permanent CG 34090 (a); H&S
19850; 4003; 4004
CC RESO 2025-03, Exhibit B
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Development Review Members of a Committee representing all City agencies to coordinate site plan review comments
Approval date 3 years GC 34090 et seq.

Planning
Applications (continued) Documentation of Unreasonable
Hardship
Exception from the requirement of the Title 24 Energy
Standards
Approval date Permanent GC 34090 et seq.

Extension Request for additional time to implement conditions of approval for discretionary applications
Approval date 3 years GC 34090 et seq.

Permit Extension Request for additional time to complete repairs and/or corrections
Permit issuance 2 years GC 34090 et seq.

Floodplain Variance Request showing sufficient cause to deviate from the Floodplain Management regulation
Permit issuance Permanent GC 34090 et seq.

General Plan Amendment Alteration or re-designation of land use or policy contained in the General Plan
Adopted date Until
superseded +
2 years
GC 34090 et seq.

Legal Nonconforming Legalizing unpermitted additions or conversions to structures
Adopted date Life of
structure + 2
years
GC 34090 et seq.

Lot Line Adjustments Minor modifications of existing lot lines Recorded date Permanent GC 34090 et seq.

Minor Exceptions Waiver of modification of those zoning provisions which pertain to minimum requirements
Approval date 2 years GC 34090 et seq.

Pushcart License Permit to operate a pushcart Permit issuance 2 years GC 34090 et seq.

Residential Relocation Any relocation of a residential structure from one parcel to another
Permit issuance 2 years GC 34090 et seq.

Planed Sign Program (PSP) Mechanism to insure the coordination of signage within a development site
Approval date Permanent GC 34090 et seq.

Planning Commission Site Plan
Review
Project plans requiring approval of Planning
Commission
Until superseded or
building is
demolished
Permanent CG 34090 (a); H&S
19850; 4003;4004
Specific Development used to create project or area specific standards of property through an amendment application
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Specific Plan Used to create special zoning districts through an amendment application
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Subdivision Parcel Map (or Parcel
Map)
Consolidation or division of four or fewer parcels Recorded date Permanent GC 34090 Tract Map Division of five or more parcels Recorded date Permanent CG 34090 (a) Variance Request for variation from Zoning Code Approval date Permanent CG 34090 (a); H&S 19850; 4003;4004
Amendment Application Amendment, supplement or change of district boundaries
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Zoning Ordinance Amendment (ZOA) Change to the Zoning Ordinance Adopted date Permanent CG 34090 (a); H&S 19850; 4003;4004
City of Los Alamitos Records Retention Schedule
Development Services Schedule D

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Certificates Compliance Ensures compliance with the current code Approval date Life of structure + 2
years
CG 34090 (a); H&S
19850; 4003; 4004
Planning
Certificates (continued) Land Use - Temporary Type of permitted use for minor uses such as temporary activities
Approval date Current + 2
years
CG 34090 (a); H&S
19850; 4003; 4004
Land Use - Permanent Public documentation of legal exterior pay telephones Approval date Permanent CG 34090 (a); H&S 19850; 4003; 4004
Planning
Satellite Dishes Approval date Life of
structure
CG 34090 (a); H&S
19850; 4003; 4004
Temporary Certificate of Occupancy Allows occupancy before final permits is issued Permit issuance Permanent GC 34090 et seq. Building California Environmental Quality
Act (CEQA)
Categorical Exemption Brief statement that a project is exempt from CEQA Approval date
Permanent
GC 34090 (a);
CEQA Guidelines Planning
Environmental Impact Report (EIR) Document disclosing impacts of project development; may include detailed technical studies
Environmental  Review Correspondence, consultants, issues, conservation Completion +
2 years
Mitigation Monitoring Program Prepared for all projects in which mitigation measures have been incorporated in the environmental
document
Negative Declaration Included Environmental checklist to discuss areas of potential project impact; mitigation measures may be
included
Notice of Completion Informs agencies and general public that a lead agency has prepared a Draft EIR for public review
Permanent
Notice of Determination Prepared by lead agency after an EIR has been certified or Negative Declaration has been approved;
beings a 30-day statue of limits to challenge project
Responses to Comments (Final EIR) After lead agency receives public comments on the Draft EIR, each comment raised is given response
Statement of Overriding
Consideration
When an EIR is prepared for a project that has
unavoidable adverse impacts, this document is
prepared to provide decision makers with an
explanation of why the project benefits outweigh any
adverse environmental effects
Facts and Findings Findings are made for each significant effect identified in the EIR
City of Los Alamitos Records Retention Schedule
Development Services Schedule D

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Code Enforcement Liens and Releases Utilities, abatement, licenses Inspection date 2 years;
permanent if
document is
recorded
GC 34090 et seq.

Code
Reports, Federal and State Statistics, may contain Enforcement records affecting title to real property or liens
Inspection date
Citations and Case Files Examples include but are not limited to: Notice of Violations, Infractions, Parking vehicle for sale in front yard, weed abatement.

Issuance date 2 years;
permanent if
records affect
title or lien
GC 34090 et seq.

Code
Enforcement
Complaint Criminal Referral to City Attorney for action Issuance date 2 years GC 34090 et seq. Code Enforcement
Covenants and Agreements Access and Parking Common access/parking between two or more properties
Approval date
T + 10 years CCP 337.15 Community
Covenants and termination of Development
Covenants
Legal description of parcel land
Determination of Nonconforming
Status
By Property A legal determination of a use or building on a site which does not conform to current standards
Approval date Permanent Planning
Development Photographs Aerial photographs Approval date Permanent GC 34090 et seq.

Community
Development
Projects not completed or approved Building, engineering, planning Approval date 2 years GC 34090 et seq.

Reports Periodic activity issuance date 2 years GC 34090 et seq.

Finding of Fact Planning Commission/Zoning
Administrator
Written finding which shall specify all facts relied upon by City Council, Planning Commission, or Zoning
Administrator in rendering its decision and in attaching conditions and safeguards
Approval date Permanent GC 34090 (e)
Planning
General Correspondence General, including citizen feedback, letters, email; various files not related to specific cases and
otherwise specifically covered by the retention
schedule
Received date 2 years GC 34090 et seq.

Community
Project Files Project files including correspondences, reports, and Development relevant back-up documentation
Completion Date 3 years CCP 337; GC
34090 et seq.

Planning/Engineering Materials board, renderings, boards and photographs Approval date Permanent GC 34090 et seq.

General Plan General Plan Document Image on completion, 1 paper copy in Clerk's Office until superseded
Council Approval
Date
Permanent GC 34090 et seq. Planning
Inspection Business License Certificate of
Occupancy
Inspection for finance and planning divisions
Issuance date
Permanent
GC 34090 et seq. Building
Notice of Violation Corrections and/or violation to be resolved prior to final approval
Reinsertion For additional inspections above the normal 2 years requirement
Report: fire damage Examination of the extent of the damage City of Los Alamitos Records Retention Schedule
Development Services Schedule D

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Investigation Notice Special investigation and/or
complaint
Request by Fire Department Issuance date 2 years
GC 34090 et seq. Building
Notice and order of substandard Repairs or demolitions to buildings or structures Closure date Settled date + 2 years
Violations Noncompliance with City Codes Closure date Settled date + 2 years
Special investigations Pre-inspection for code compliance Inspection date 2 years Permits By property Building, Electrical, Grading, Mechanical, Plumbing, and Solar permits to allow for code compliance
Issuance date Permanent GC 34090 (a); H&S
19850; 4003; 4004 Building
Film Permit Granted for the purpose of photographing or filming Expiration date 2 years GC 34090 et. seq Planning
Home Occupancy Business use which does not alter the residence Approval date T + 2 years Massage Certificate of Operation. Every person who owns, operates, manages or is employed in any massage
establishment within the City.

Application date Permanent
Peddling, Canvassing, and Soliciting Persons and organization visiting and continuing to visit private residential properties for the purpose of soliciting or peddling of goods, wares, merchandise, or services.

Approval date T + 2 years
Special Event Parades, athletic events and public assemblies as established in LAMC Chapter 12.44
Event date T + 2 years
Temporary Sign Permits System to control size, location, type and number of off premise signs located on private property
Approval date Permanent
Temporary Sign Permits, Home
Occupation
Building signs (temporary) Approval date 2 years
Temporary Use Permit
Temporary uses conducted on privately owned
property outside of a private structure (e.g., carnivals, car washes, outside displays/sales, etc.) LAMC 17.46
Expiration date 2 years
Receipts Application Fees for various divisions permits, applications, etc. Validation date AU + 5 years 26 CFR 31.6001- 1(e)(2)
Community
Development
Report Asbestos Verification of reports accuracy Issuance date Permanent GC 34090 et seq.

Community
Federal/State Statistics to various government agencies Development Soils Report
Plans By Property Engineered plans pertinent to commercial structures Approval date Permanent Building Vital Records Register of Historic Properties Applications, photographs or property designated by Council action as historic property as enacted by
resolution
Approval date Permanent GC 34090 (a)
City Clerk
City of Los Alamitos Records Retention Schedule
Development Services Schedule D

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Accounting and Budget Projects Contains project documents for grants, agreements, billing reimbursement
Date completed 7 years GC 34090 et seq. ASF
Accounts Payable Year-end Accrual End of year accounts payable accruals, annual emission fee report
Date prepared 4 years
GC 34090 et seq.

IRS Reg 31.6001-
1(e)(2)
ASF Disbursement Edit Listing List of paid invoices by fund and activity Run date 7 years Vendor payment documents for
grants or capital projects
Supporting documentation for disbursements for City
expenditures for grants or capital projects
Beginning grant
period date
10 years
Vendor Claim Check Register Lists payments to vendor Date prepared 7 years Warrant Requests Back up information for checks issued by the City Date prepared AU + 7 years Accounts Receivable Unpaid billing Lists unpaid billings Date prepared 4 years GC 34090 et seq.

Transaction History Report Accounts receivable historical data including cash ASF receipts and retiree medical payment receipts
Run date 5 years GC 34090 et seq.

Americans with Disabilities  Act
(ADA) Title II
ADA Transition Plan Tracking of structural changes required to bring organization into compliance with Title II of the ADA
2015 Permanent ADA Title II;
Section 504,
rehabilitation Act
ASF
Appropriation/Adjustments Changes to City budgets as approved by Council and/or City Manager
Date prepared 3 years GC 34090 et seq. ASF
Audit Working Papers Audit documents; year-end financial work papers Date prepared 3 years GC 34090 et seq. ASF Banks Daily Bank Balance Report Reports of daily banking activity Date prepared CU +3 GC 34090 et seq.

Treasury
Deposit Slips Treasury's copy of all City deposit slips set to bank Date prepared Audit + 4 Reconciliation Records Internal reconciliation records for accounts Date prepared Audit +4 Return Checks Copies of customers checks returned by bank, letters sent to customers, etc.

Received Audit + 5
Statements Statements relating to investment banking Received CU + 3 GC 34090 et seq.;
GC53607
Transfer Activity Records Documents pertaining to the wiring of funds to/from bank accounts
Date prepared Audit + 2
GC 34090 et seq.;
GC53607
Business License Tax Monthly Register Reports Miscellaneous Business License Account summary information reports
Date prepared CU + 3
GC 34090 et seq. ASF
Deletion Records Deleted and/or canceled accounts Date canceled T + 3 Gross Receipts and Variable
Assessments statements
Business License Tax statements filed by business
operators
Date received CU + 3
Miscellaneous Receipts receipts for miscellaneous payments Date prepared CU + 3 Original applications Original business license tax applications Application date 7 years Payment records Statements Relating to calculation and payment of business license tax
Date received CU + 3
Renewal registration records Statements relating to business owner information Date received CU + 3 Payments/Daily Cash Receipts Business License Tax payments received and process via treasure cashiers
Date received Audit +4
Statements and Account
Reconcilement
List all bank-cleared City checks; filed by name and by fiscal year
Date prepared Audit +5
Bonds Bond Documents and Schedules Revenue, refunding and financing of City Projects Audit + 4 GC 34090 et seq. ASF CC RESO 2025-07, Exhibit B
15 of 30

Checks Voided/Canceled Checks and
Related Reports
Checks voided/canceled; issued by the City; includes
Workers Compensation, Payroll and vendor; includes
checks voided as a result of printer misalignment Date issued Audit +5 GC 34090 et seq.;
CCP 337 Treasury
Community Development Block
Grant (CDBG)
CDBG Report List CDBG project expenditures, encumbrances, and available balances
Date prepared Terminate+ 4
years
GC 34090 et seq. ASF
Comprehensive Annual Audited General Purpose Financial Statements Publication date 15 years GC 34090 et seq. ASF General Ledger Expenditure and Revenue Reports Monthly and Fiscal year Expenditure and Revenue Reports
Period end Audit + 2
years
GC 34090 et seq. ASF
Internal Revenue Service (IRS) Form 1099 Self-explanatory; filed by calendar year Date prepared 5 years GC 34090 et seq. ASF Journal Entry General Ledger Documents used to manually post entries to general ledger/cost ledger
Date prepared 8 years GC 34090 et seq. ASF
Labor PGIS Internal Service Fund List labor charged for PWA Project Management employees by account number
Run date 10 years GC 34090 et seq. ASF
PGIS Labor Distribution Report List labor charges Run date 10 years GC 34090 et seq. ASF Posting Errors List labor charges "Unable to post" Completion date 1 year GC 34090 et seq. ASF Overhead Distribution Indirect Cost List indirect costs and overhead charges Date prepared 8 years GC 34090 et seq. ASF Payroll Documentation Accrual Reports Reports to indicated year to date balances, prior year, owning, current year, entitlements, time taken, etc.

Date prepared
3 years
GC 34090 et seq.

IRS Reg 31.6001-
1(e)(2), 26 CFR

1.6001-1, RTC
19530
Payroll Attendance Reports Daily attendance postings 10 years Retirement Reports Employee reportable earnings/contribution reports 10 years Employee Earnings W-2 YTD W2 earnings (ER copies of W2) Audit + 4 Earnings Check Registers Pay period employee earnings 10 years State Quarterly Reports Quarter employee earnings 10 years Leave of Absence (except Med.

Leave, see Personnel)
Authorizing absences forms 2 years
Generating
Time Exception Sheets Labor Expenditure charges to applicable fund/activity Department other than home account.
3 years
Purchasing Documentation Bids/Proposals Original bid, bids received, bid list, advertising record Completion date 3 years GC 34090 et seq. Purchasing Bids/Proposals - Unsuccessful As required by the City's Purchasing Ordinance Award date 2 years Purchase Orders As required by the City's Purchasing Ordinance Purchase date 5 years Travel Request and Expense Reports Self-explanatory Travel date Current Year + 2 years
Revenue Records Liens
Self-explanatory Date prepared
Permanent
GC 34090 Payroll Collection Agency Records 7 years
Parking Ticket Processing 3 years
Payment Stubs 2 years
City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-07, Exhibit B
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Revenue Records (continued) All other revenue records May include, but is not limited to: Account adjustment sheets; business tax files (applications, renewal
forms); return check processing; cash receipts; credit; debit; purchase card receipts; authorization forms;
business, transfer; and utility users tax records;
transient occupancy tax; utility user tax rebate; deposit slips; business tax correspondence and affidavits;
payment reports
Date prepared
5 years
Checks Voided/Canceled Checks and
Related Reports
Checks voided/canceled; issued by the City; includes
Workers Compensation, Payroll and vendor; includes
checks voided as a result of printer misalignment
Date issued
AU + 5 GC 34090 et seq.;
CCP 337 Treasury
Checks (continued) Paid Checks Paid checks issued by the City; includes Workers Compensation, payroll, and Vendor Checks Date issued
AU + 5 GC 34090 et seq.;
CCP 337 Treasury Transmission of all checks issued by
City to Bank
List of all City check issued to allow bank to clear
check through account for positive pay
CU + 2 GC 34090.7
Transient Occupancy Tax (TOT) Filing Records Original registration Registration date T + 3 GC34090 et seq. Treasury Payment Records Monthly Filings and remittances Date received CU + 3 GC 34090 et seq. Treasury Parking Citations Collections Itemization of citation payments collected by contract services agency
Date received
CU + 3 GC 34090 et seq. Treasury
Register Parking citation payments processed by Treasury Staff Date received Amounts Written-off report List of parking citations wrote-off by DMV Date received Citations Referred to DMV Itemization of citations refereed to DMV for collection Date prepared DMV Collections DMV parking citation collections Date prepared Refund Requests Business Tax office; Utility Users Tax
and Misc. Refunds
Refund requests including supporting documentation Date processed CU +3 GC 34090 et seq. Treasury Treasury Daily Treasurer's Reports Report of daily revenues received with detail payment information and related working papers
Date prepared CU + 3 GC 34090 et seq. Treasury
Treasury Investment Activity Records All documents pertaining to investment activity Date prepared CU + 3 GC 34090.6 Treasury Utility Users Tax (UUT) Exemption Applications Homeowners low income exemption application Decision date CU + 3 GC 34090 et seq. Treasury
Filing Records Original registration Date received T + 3 Maximum Tax filings Annual registration and maximum tax payment records Date received CU + 3 Payment Records Monthly filings and remittance Date received CU + 3 City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-07, Exhibit B
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City of Los Alamitos Records Retention Schedule
Personnel Schedule F

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Billings Medical/Dental/Vision/Life/LTD/Flexib
le Spending Account and any other
Insurance Carrier
Billings from insurance carriers
Date received 5 years
Department
Defined Personnel
Unemployment Insurance UI quarterly bills from State of California Employment Development Department and summaries of payments
made by the City
Candidate Files (Unsolicited and
Unsuccessful)
Records used during the hiring
process.

May include, but is not limited to: applications, rating sheets, reference checks, interview questions,
psychological examination, medical examination,
correspondence.

Date received 3 years
GC 34090 and
12946, 29 CFR
1602.31 &
1627.3(b)(ii), GC
12946
Personnel
Contract Files Complaints/Requests for
Accommodations
Dental insurance contract files
Expiration Date Permanent Department
Defined City Clerk
Life Life Insurance contract files
Long Term Disability (LTD) Insurance Long-term Disability (LTD) contract files Medical/Dental/Vision/Life/LTD/Flexib
le Spending Account and any other
Insurance Carrier
Medical Insurance contract files
Flexible Spending Account Flexible Spending Account contract files Employee Assistance Program (EAP) Employee Assistance Program contract files Retiree Health Savings Plan Supplementary Retirement Plan contract files Department of Transportation
(DOT)
Random DOT Drug and Alcohol
Testing
Records of positive alcohol test results (0.02 or
greater) and positive drug test results
Record Date
5 years Procedures for
Transportation
Workplace Drug
and Alcohol
Testing Programs,
Part 40, Section

40.333
Personnel
Documentation of refusals to take required alcohol
and/or drug tests; documentation of follow-up tests
and test schedules
5 years
Information obtained from previous employers re: drug
and alcohol test results of employees
3 years Procedures for
Transportation
Workplace Drug
and Alcohol
Testing Programs,
Part 40, Section

40.333 and 40.25
Records pertaining to the inspection maintenance and
calibration of EBTs
2 years
Records of negative and canceled drug tests results
and alcohol test results w/ concentration of less than

0.02 1 year
CC RESO 2025-03, Exhibit B
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Employment Eligibility
Verification (Form I-9)
Full/Part-Time Employees U.S. Dept of Justice Immigration and Naturalization forms completed and signed by EE and reviewed and
verified (with necessary documentation) by employer
representative
Date of
Employment
3 years after
the date of
employment or
1 year after
employment is
terminated
whichever is
later.

Immigration
Reform and Control
Act of 1986, Pub.

L. 99-603 (* USC
1324a) & WCL,
Section 3212
Personnel
Employment Forms (Official) Dental Insurance
Enrollment Forms EE Separation/
Termination Date 6 years
29 CFR 1620.30-
.32 & WCL, Section
3212
Personnel
Flexible Spending, Section 125
Life Insurance
Long-Term Disability Insurance
Retire Health Savings Plan
COBRA
Medical Insurance
Equal Employment Opportunity
Commission (EEOC)
Employment and Personnel records Personnel and employment records, including application forms, records pertaining to promotions,
layoffs, terminations, salaries and training
Record Date 2 years EEOC 29 CFR
Sect. 1602.31
Personnel Involuntary Termination Personnel records of terminated employees Termination Date State and Local Government
Information Report (EEO-4)
Copy of EEO-4 Report Report completion
date
3 years EEOC, 29 CFR,
Sect. 1602.32
State and Local Government
Information Report (EEO-4)
Employment records regarding race, color, national
origin or sex
EEOC, 29 CFR,
Sect. 1602.30
Equal Employment Opportunity
Commission (EEOC); Title VII -
Civil Rights Act
Charge of Discrimination Personnel and/or employment records relating to the charge, including application forms, records pertaining to promotions, layoffs, terminations, salaries and
training
Date of record or
personnel action
Until final
disposition of
complaint + 2
years
EEOC, 29 CFR,
Sect. 1602.14 and
Section 1602.31 Personnel
Fair Employment and Housing
Act (FEHA)
Complaints Personnel and employment records, memorandums, letters or other records of complaints or requests
received and responses/action taken
Date of record or
documentation
received by
Personnel
2 years after
the date of
employment or
other action
taken
FEHA, title II, DIV
3, Part 2.5; Sect.
12956; EEOC, 29
CFR Sec 1602.14
Personnel
Historical Records Discipline History Forms completed by personnel analysts as a record of disciplinary actions taken on employees in their
assigned department(s)
Date of record
3 years
Department
Defined Fitness Personnel for Duty Copies of letters sent to employees regarding need for fitness for duty exam. Psychiatrist's evaluations/results of fitness for duty exams.

Letter date
Layoffs Notes/background documentation of layoff actions Layoff date Job Specifications Classification/Compensation Study
records
Basis for salary rates, job descriptions Date study
completed
10 years
Department
Defined Full-time Positions Background material and final job descriptions for all Personnel full-time positions
Date approved by
Council
Permanent
until
superseded
City of Los Alamitos Records Retention Schedule
Personnel Schedule F

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Job Specifications (continued) Part-time/Temporary Positions Background material and final job descriptions for all part-time and seasonal positions
Date approved by
Council
Permanent
until
superseded
Department
Defined Personnel
Loss Control Hearing Tests Audio logical test results Employee separation/
termination date
30 years CAL OSHA Title 8
Personnel
Official Personnel Files Certification/Reassignment Forms Request for Certification and/or reassignment forms which document and authorize hiring, reassignment, or
other employee actions
Separation/
termination date 5 years
29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Certificates of Training Certificates issued to employee which show completion date of training class(es)
Commendation Letters Letters of commendation and/or other congratulatory documents received by and/or issued to employee
Disciplinary Actions Memorandums, letters, or other records of proposed and/or implemented disciplinary action (s)
Employee Medical and Exposure
Records
Notes/medical release forms, etc., submitted regarding
employee's medical condition
Separation/
termination date
30 years US OSHA 29 CFR
1910.20; CAL
Oshawa Title 8
Personnel
Drug Screen Test Pre-placement and drug screening authorization and acknowledgement form(s) and results of drug
screening
30 years US OSHA 29 CFR
1910.20
Family Medical Leave (FML) Basic employee data (name, address, class title, pay rate, hours worked per pay period; additions to or
deductions from wages) dates (or hours) FML
reinstated/take; FML notices given to employer by
employee; documents from employer describing FML
Policies; records of premium payments or employee
benefits; records of any disputed confidential files;
records/documents relation to medical certifications
Date FML
requested/
granted
3 years Federal Family and
Medical leave Act
of 1993; 29 CFR
825.500; GC 12946
Grievances (Closed) Files containing employee's, group of employees', or the Union's timely completion as defined in the MOU
Separation/
termination date
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
ID Form Form completed by new employees providing
identifying information used to process records check
5 years
Job Application Applications for employment and resumes (if any) for hired employees
5 years
Medical Leave of Absence Leave of Absence forms used in documentation of medical leave (including pregnancy leave and family
and medical leave)
3 years 29 CFR 825.500
City of Los Alamitos Records Retention Schedule
Personnel Schedule F

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Official Personnel Files
(continued)
Miscellaneous Documents Documents not specifically mentioned but kept in official personnel file
Separation/
termination date
If medicalrelated, 30
years; nonmedical, 5
years
Medical related -
US OSHA 29 CFR
1910.20; nonmedical related -
29 CFR 1602.30-
.32 & SCLC,
Section 3212
Personnel
Notice of Separation Form completed by employee and/or department indicating effective date of separation, last day on the job, reason for separation, etc.
5 years
29 CFR 1602.30-
.32 & WCLC
Section 3212
Oath of Office Form Completed and signed by employee affirming allegiance to the Constitution of the United States and the Constitution of the State of California
5 years
City Clerk
Outside Employment Form submitted by employee for approval for employee to be engaged in outside employment
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Performance Evaluations Employee performance evaluation forms completed by supervisory personnel re employees' accomplishments
of their assigned duties and responsibilities, etc.
5 years
Pre-Employment Medical Forms completed by employee and medical clinic to assess physical capability of employee prior to hiring
30 years US OSHA; 29 CFR
1910.20
Security Check Form Form completed by Personnel to request Police Department to conduct security check on employee
prior to hiring
5 years 29 CPR 1602.30-
.32 & WCLC
Section 3212
Special Licenses Special licenses issued to employees from DMV, accredited schools, etc., verifying employee meets
certain job-related requirements
5 years
29 CPR 1602.30-
.32 & WCLC
Section 3212
Tuition Reimbursement Requests Copies of applications for training and educational assistance which show employee request, department
head approval, and final disposition of request
5 years
W-4 Form Employee's withholding allowance certificate
completed by employee authorizing employer to
withhold Federal income tax from employees pay
and/or for indicating exemption
5 years
Payroll Salary Schedules Adopted by Resolution of the City Council Adoption date Permanent Original Resolution with
the City Clerk
Personnel Appeals Commission Personnel Appeals Board Hearing Files
Employee Personnel Board of Hearing Files Separation/terminat ion date
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Recruitments Background Materials Materials used in the preparation/implementation of recruitments
Date recruitment is
initiated
2 years Department
Defined Personnel
City of Los Alamitos Records Retention Schedule
Personnel Schedule F

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Recruitments (continued) Bilingual Certification Forms Forms certifying bilingual capabilities for employees receiving bilingual pay and  applicants for recruitments which require bilingual capability
Employees -
Separation/
termination date;
Applicants -
eligibility list
expiration date
Employee - 5
years;
Applicants - 3
years
Department
Defined
Personnel
Examination Answer Sheets Examination answer sheets completed by applicants during testing process and other testing materials
Earlier of date
eligible list
established or date
recruitment
canceled
3 years 29 CFR 1620.30-
.32
Examination Files Recruitment examination file folders
Official Eligible Lists Eligible lists signed by City Manager. Lists of individuals placed on an eligible list for hiring
purposes.

Date signed 3 years Department
Defined
Testing Materials Contains historical data, used for testing candidates Date eligible list established
Risk Management/Loss Control Accident/Damage to City Property Report
Police reports and Departmental accident reports
Personnel
Actuarial Studies and Audits Actuarial Audit
Insurance Policies City's Liability Coverage Permanent Permanent, until
superseded
Department
Defined
City Clerk
City's Property Coverage Expiration date 2 years
Workers Compensation Insurance Policies Issue date 25 years Liability Claims Against the City Non-litigated tort claims filed against the City for damages to persons or personal property. Filed with
third part administrator
Final resolution
date
2 years;
minors 18th
birthday + 1
year
Department
Defined
Personnel
Special Events Insurance A "Special Events" coverage, insures third parties for use of City property providing liability coverage for the City
Issue date 5 years Department
Defined
State of California Annual Report State report of workers' compensation liabilities State filing date 2 years Department Defined
DMV Drivers' Records Reports DMV Pull Notice Program Employment date 5 years GC 34090 et seq.; GC 6254 (c) VC
1808.0(c)
Inspection Reports Loss Control inspection reports which show date, time and location of safety inspections, also identifies
hazards
Date inspection
conducted
5 years CAL OSHA
OSHA OSHA Log, Supplementary Record and Annual
Summary (Federal & State Cal/OSHA)
Incident date 5 years LC 6410; 8 CCR
14300.33; 29 CFR
1904.2-1904.6
City of Los Alamitos Records Retention Schedule
Personnel Schedule F

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Risk Management/Loss Control
(continued)
Accident/Illness Reports For Employee medical records and employee exposure records regarding exposure to toxic
substances or harmful physical agents. Includes
Safety Data Sheets (SDS). Does NOT include; health
insurance claims; first aid records of one-time
treatments for minor injuries; records of employees
who worked less than one (1) year if records are given
to employee upon termination.

Incident date 5 years CAL OSHA
Personnel
Workplace Violence (SB 553) Records of Workplace Violence hazard identification, evaluation, and correction
Incident date CY + 5 years
California Code of
Regulations (CCR),
Title 8
Personnel
Training records, including training dates, contents or a summary of the training sessions, names and
qualifications of persons conducting the training, and
names and job titles of all persons attending the
training sessions
Training date CY + 1  year
Violent Incident Logs Start date CY + 5 years
Records of Workplace Violence incident investigations.

These records must not contain medical information.

Incident date CY + 5 years
Training AB 1825 Sexual Harassment
Prevention
Sign in sheets and associated training materials Class date 5 years Department
Defined Attendance Sign-In Sheets Management and Leadership Personnel training programs forms Sign in date 2 years Class Training records Training records of all classes Class date 2 years Workers' Compensation First Aid/Report Only Incident Notices that an injury happened - no medical records Final Action date on Claim
5 years LC 5405; 8 CCR
14311
Personnel
Indemnity Claims Files Open/active and closed/inactive temporary and permanent disability claims files involving exposure to lost time. Permanent disability to be compensated.

Contains medical files and payment history.

Final Action date
on Claim
5 years except
lifetime
medical award
cases
destroyed
upon death of
individual
8 CCR 15400.2
"Medical Only" Claims Files Open/active and closed/inactive claims files. Contain claim forms, billings medical records, check copies,
etc. Employee injury - no loss of work greater than 3
days
Final action date on
Claim
5 years 8 CCR 15400.2
PERS (Sworn) Industrial Disability
Retirement Files (Official)
Claims filed by employees (sworn) for PERS disability
retirement
Application date 5 years GC 21101
City of Los Alamitos Records Retention Schedule
Personnel Schedule F

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

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City of Los Alamitos Records Retention Schedule
Police Department Schedule G

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
ABC Files Name of Premises History of ABC locations. Applications for ABC licenses to sell and/or serve alcoholic beverages.

Application date Permanent GC 34090 et seq. Department
Secretary
Administrative Investigations
(Internal Affairs Incidents by
Type)
Employee Accidents Investigations of accidents involving on-duty Departmental Personnel
Date investigations
completed 5 years GC 34090 et seq.

Police Chief's
Office
In-Custody Death Reports Investigations of in-custody deaths In-Custody Injury/Use of Force Investigations of in-custody injuries and use of force K-9 Reports Investigations of K-9 bite incidents
Officer Involved Shootings Investigations of officer involved shootings Applicant Files By Name Record of applicants not selected Creation date 3 years GC 34090 et seq. Department Secretary
Application Permits Alarm Permits
Application forms, letters of approval or denial and
miscellaneous correspondences
Acceptance or
denial date
AU + 2 years
GC 34090, 26 CFR

31.6001-1(e)(2)
Department
Secretary
Food/Ice Cream Vendors 2 years GC 34090 et seq.

Massage License Includes application and background file 5 years GC 34090 et seq.

Permit Parking
Application forms, letters of approval or denial and
miscellaneous correspondences 2 years GC 34090 et seq. Push Cart Vendors Taxi Cab
Tow Truck
Audit Annual Audits Including but not limited to: State/Federal, DOJ, CLETS, FBI, statics to various government agencies Audit date Permanent GC 34090 et seq. Department
Secretary
Citations By Citation Number Parking/Traffic Citations Issuance date 2 years GC 34090 et seq. Records Division
Citizen Complaints By Employee Name Investigations of alleged Employee misconduct Complaint completed date
5 years PC 832.5; 801.5;
803c EVC 1045,
GC 12946; GC
34090 et seq.

Internal Affairs
(IA)
Dispositions (Search and
Seizures)
By Name Search and seizure documents received from Court without Datecase probation numbers ends
2 years GC 34090 et seq. Police Chief's
Office
Employee Records Background File Record of background investigation Termination
5 years GC 34090 et seq.

Personnel
Division Medical File Medical information for each Employee 30 years US OSHA 29 CFR 191020
Personnel File Employment records., i.e. evaluations, pay changes, commendations, etc. 5 years GC 34090 et seq.

Field Interview Cards By Name Documentation of a filed contact by an Officer Date Written 2 years GC 34090 et seq. Records Division
Finance Petty Cash Receipts - by Fiscal Year Expense vouchers and reimbursement requests Reimbursement date
2 years GC 34090 et seq. Special
Investigations
Financial Disclosure Form By Name Confidential financial disclosure form completed by Employees working designated assignments
Separation date
from designated
assignment
2 years GC 34090 et seq. Personnel
Division
Graffiti Task Force Correspondence, records or interdepartmental actions concerning Task Force issues
Incident date 3 years GC 34090 et seq. District
Investigations
CC RESO 2025-03, Exhibit B
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Miscellaneous Records Trespass Forms Permission form signed by property owner Date of Initial Report
2 years GC 34090 et seq.

Filed
Operations Ride-along Requests Includes application Date of Ride Along Vacation Checks Self explanatory Date of Check
Personnel By Name City employment requests for record checks of new Employees and supporting documents
Request date 2 years GC 34090 et seq. Records
Division
By Name Explorer Post applications and performance records of explorers
Termination 2 years GC 34090 et seq. Department
Secretary
Petitions Petition and Orders under PC 1034
(no case numbers)
Court orders requiring the sealing of records Order date 2 years GC 34090 et seq. Records Division
Police Reports Child Abuse Reports
Self explanatory, including audio and video recordings
Report date
Close + 10 GC 34090 et seq.

Records
Division
Cities in which a case number is also
issued
Until DR
Purged
GC 34090 et seq.

Criminal Prosecution CY + 5 GC 34090
Domestic Violence Reports Close + 5 GC 34090 et seq.

Fatal Traffic Accidents Permanent GC 34090 et seq.

Felony Reports Close +4 GC 34090 et seq.

Felony Capital Crimes Permanent GC 34090 et seq.

Homicide Permanent PC 799
Marijuana (under 1 oz.) 2 years H&S Code 113615
Non-Criminal Occurrences Current year
+2
GC 34090 et seq.

Officer Involved Shootings Close +25 GC 34090 et seq.

Sealed Records - Adult Date of Sealing 3 years GC 34090, PC 851.1(a)
Sealed Records - Juvenile
Date of Sealing 5 years
GC 34090 et seq.,
WIC 389(c), WIC
781 (d)
Traffic and Parking Citations Report date Current year
+2
GC 34090 et seq.

Polygraph Files By Calendar Year Pre-employment polygraph examinations Creation date 3 years GC 34090 et seq. Police Chief's Office
Psychological Files By Calendar Year Pre-employment psychological examinations results Creation date 5 years GC 34090 et seq. Personnel Division
Roll Call Briefing Files Information disseminated at roll call briefings Briefing date 2 years GC 34090 et seq. Field Operations
Sexual Harassment
Investigations
By Calendar Year Investigations of sexual harassment complaints Investigation completion date
5 years GC 34090 et seq. Department
Secretary
City of Los Alamitos Records Retention Schedule
Police Department Schedule G

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03, Exhibit B
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Statistical Reports Uniform Crime Report (UCR) State reports of statics on crimes and supporting documentation
Date of report 10 years GC 34090 et seq. Operation
Captain's Office
Supervisor Logs By Supervisor's Name Daily logs written by supervisors documenting shift actives
Date Written 2 years GC 34090 et seq. Department
Secretary
Training Records Departmental Orders Self explanatory Permanent Permanent GC 34090 et seq. Training Division
Employee Training Records by
Employee Name
Schools and classes attended by police employees Termination Date 5 tears GC 34090 et seq. Training Division
Jail Training Records by Employee
Name
Jail Employee training records Termination Date 5 years GC 34090 et seq. Jail Facility K-9 Training Records Training records of K-9 Officers Termination Date 5 Years GC 34090 et seq. K-9 Unit Law Summary Summaries issued by City Attorney and legal advisor Date of Issue 5 years GC 34090 et seq. Training Division
Range Records Employees' scores and documentation Date Created 5 years GC 34090 et seq. Training Division
Standards and Training for
Corrections (STC)
Mandated quarter and annual report submitted to STC Date of Report 2 years GC 34090 et seq. Jail Facility Training Bulletins Self explanatory Permanent Permanent GC 34090 et seq. Training Division
Vehicles Repossession Logs Record of reposes vehicles reported to the Department
Date of Incident 2 years GC 34090 et seq. Records
Division
Warrants Active Local Warrants Active warrants, teletypes and related documents Date of Service 2 years GC 34090 et seq.

Records
Division Served Local Warrants Served warrants, teletypes and related documents Worksheets Served warrant working papers with no case number City of Los Alamitos Records Retention Schedule
Police Department Schedule G

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

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CC RESO 2025-03, Exhibit B
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City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Administrative Services Correspondences Misc. correspondences not related to projects Creation date 2 years Permits Bus shelters, news racks Approval date Expiration + 2 GC 30490 et seq. Public Works years
Construction/Engineering Post Construction Critiques Project/Contractor reviews Completion date T+ 4 years GC 34090 et seq. Engineering
Project Files Construction project related files Completion date Bench Marks Vertical survey data Survey date
Centerline Ties Horizontal survey data Survey date
Project Data Project survey data Survey date
Structures Demolitions Completion date
Design Engineering Soil Reports Detailed soil analysis/construction recommendations Report date Permanent GC 34090 et seq.

Engineering
Material Specifications Specifications of materials used in construction projects
Date approved Permanent Engineering
Acquisition File Agent's diary, offer letter and other correspondence, escrow documents
Close of escrow 10 years Engineering
Relocation File Informational documents, claim forms, verification of payment, etc.

Receipt of final
relocation payment
10 years
Engineering
Appraisals Assesses value of property Close of escrow 2 years Engineering Residential Real Estate Included deeds, parcel maps, tract maps, right of way maps.

Creation date Permanent Engineering
Right-of-Way Property Acquisition Completion date 10 years Engineering Development Engineering Industrial Discharge Permits National Pollution Eliminations System Expiration date Permanent GC 34090 et seq.

Engineering
Street Work and Utility Permits Encroachment Permits Completion date 5 years Engineering Transportation/Wide Load Permits Oversized Vehicles Completion date 3 years Engineering Studies Runoff/Drainage Approval date 5 years Engineering NPDES Correspondences and related documents Date issued 5 years Engineering Water Quality Management Plan WQMP Approval date Until super seceded
Development
Services
Industrial Commercial Inspection
Records
Records required by permit Inspection date 5 years Engineering City Program Effectiveness
Assessment
Annual NPDES Report Submittal date permanent Development Services
Storm Water Pollution Prevention
Plan
SWPPP Certificate of
Occupancy
1 year Development
Services
Miscellanies Cash Transaction Contains specific notes Date issued 3 years Engineering Certificate of Insurance Proof of Liability insurance and endorsement Date received Completion +10 years
Engineering
Development Project Folder Public Works requirements of approval for private development projects and site plans. Includes copy of
bond release letter
Completion of
project or
expiration of
development
agreement,
whichever is later
5 years
Engineering
Development Conditions Public Works conditions of approval for private development projects
Date issued Permanent Engineering
Special Studies Joint powers authorities, etc. Date completed Permanent Engineering CC RESO 2025-03 Exhibit B
27 of 30

Development Engineering
(continued)
Certificates of Compliances City Engineer approval of existing subdivision Date recorded Permanent GC 34090 et seq. Engineering
Transportation Alignment and environmental studies Project date Permanent Reports Measure M, Congestion Management Plan, Arterial Highway Program
Report date 10 years
Over the Counter Public Works requirements of approval for over the counter Projects; site plans
Final sign-off of
permit
2 years
Conditions of Approval - Private
Development
Correspondences regarding Conditions of Approval Date created and signed
Permanent
Drawings Drawings Plans/Drawings including channelization, signal and interconnect plans, City-owned buildings, structures,
wells, reservoirs, widening, overpasses, traffic
management studies, counts, phasing, city yard
construction drawings, civic center facilities, park
structures, streets, alleys, medians, curbs and gutters, sidewalks, transportation center, sewer and water
mains, booster stations, lift stations, pump stations,
MWD connections
Date signed
Permanent GC 34090 et seq. Engineering
Drawings Traffic control plans Date signed
Drawings Bike lane and bike trails Completion date
Drawings Park improvements Completion date
Inventory Chemical and Hazardous Material Documents chemicals and hazardous materials owned, used, in the possession in the course of City
Business. Material safety data sheets, disposal, use
and storage records
Last Use 30 years
8 CCR 3204 Public Works
Maintenance Service Requests Requests for maintenance service. Includes and is not limited to: monthly street work summary reports; street maintenance, slurry seal, resurfacing; weed, rubbish,
graffiti; planting, removal and trimming of trees; driver equipment certification; supervisor's crew work
records; graffiti removal
Request date 2 years
GC 34090 et seq. Public Works
Traffic Traffic Signals Traffic control computer, maintenance Completion date Until Super seceded
GC 34090 et seq. Engineering
Accident Data/Collision Diagrams Location/accident/type/collision diagrams Diagram/Collision date
10 years
Average Daily Traffic/Turning Counts Count data Collection date 10 years Traffic Orders Various parking and traffic controls Install date Permanent School Crossing Study Study to justify crossing guard Completion date 10 years Signal Cabinet Prints Signal wiring diagram Install date Until Super seceded
Signal/LT Phase Warrant Studies to justify left turn installation Install date 10 years Signal Maintenance Operation maintenances Maintenance date 5 years Signal Timing Operation timing Maintenance date 5 years Speed Limit Study Restudied every 5 years Approval date 10 years City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

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Traffic (continued) Traffic Control Devices Inventory Installation and maintenance data Work date Life of Structure + 5
years GC 34090 et seq. Engineering
Traffic/Parking Studies Neighborhoods, schools, parks, special Study date 10 years Requests for Service Citizen-requests, studies Request date 10 years Preventative Maintenance Repairs, Inspection and Preventative Maintenance
Repairs, inspection and preventative; heating
ventilation and air conditions chiller repair, air
condition system refrigerant
Service Date Life of Asset
+2
State of CA, US

EPA, SCAQMD
Public Works
Inspection Reports Annual Fire Inspection, 5 year systems inspection, annual fire extinguishers State of CA
Underground Storage Monthly Test
and 3 year inspections
Maintenance of diesel, gasoline tanks on City property State of CA, US

EPA, SCAQMD
Emergency Generators, Internal
Combustion Pressure Pups Emission
and Maintenance
Reports related to emergency power sources and
building fire pump operations
State of CA,
SCAQMD
Light and Heavy Vehicles,
Equipment
Fleet Maintenance Work order, requisitions, accident reports, logs Generation date
Active + 5
years
GC 34090 et seq. Public Works
CHP BIT Records Program Driver Inspections Active + 3
months
Driver Time Sheets Active + 6
months
Driver Proficiency Life + 1 year
BIT EQU Inspections 1 year
City Yard Operating Permits AQMD UST Permits, hazardous Waste Permits Generation date
Active
GC 34090 et seq. Public Works AQMD UST Annual Renewal 1 year Inspection and Reports AQMD UST Monthly Inspection, KPEDS Monthly Inspection, Haz-mat Generator Fee report
1 year
City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
CC RESO 2025-03 Exhibit B
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City of Los Alamitos Records Retention Schedule
Recreation and Community Services (RCS) Schedule I

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE

RETENTION

PERIOD AUTHORITY CUSTODIAN
Administration Applications Application date 2 years GC 34090 et seq. RCS Correspondences Misc. correspondences Date created 2 years GC 34090 et seq. RCS Permits Permit date 2 years GC 34090 et seq. RCS
Events City Sponsored Events Records the planning and history of events sponsored by the City.   May include, but is not limited to mailing lists, invitations, photographs, media releases,
correspondence, and event diagrams.

Event date 5 years GC 34090 et seq.

RCS
Projects General Project Files Project files including correspondence, reports, and relevant back-up documentation
Folder year date 3 years GC 34090 et seq. Originating
Dept.

Registration Participant Registration and
Attendance Records
Documents the registration and attendance of
participants in sponsored events, activities, and
classes.  Records may include registration forms or
cards, class or activity rosters, consent/waiver forms
and related documents.

Last date of
participation
2 years GC 34090 et seq.

RCS
Reservations Reservation Form Facility reservations Event date 2 years GC 34090 et seq. RCS CC RESO 2025-03, Exhibit B
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Records Inventory Identification Form
Box Number: (if applicable)
Department: Date:

Division/Office:

Inventoried By: Ext:

Record Series Title: Record Category:

Alternate Title(s):

Inclusive Dates from: to:

Record Series Description: (content & purpose-be detailed) Record is: Value:

Vital Administrative
Non-record Fiscal
Confidential Historical
Exempt from Legal
Public Disclosure
Original Record Container:

Duplicate Type:

If duplicate, location of original: Quantity:

Filing Method: File Location:

Chronological City Hall-Vault
Alphabetical Room/Office
Subject Records Center
Numerical (inactive)
Geographic
Other:

Department Head's Suggested Retention: Total Years
DESTRUCTION YEAR:

Method and basis for Filing/Retention:

File at Dept. Level then destroy Total Years
File at Dept. Level then transfer to Record Center Total Years Safeguard at Records Center then Destroy Total Years
Retain at Records Center Permanently
Retain at City Hall (vault) Permanently

City of Los Alamitos
Records Management Program
Request for Amendment to Records Retention Schedule Page of Department: Requested By:

Series Title and Description Add, Change, Reason for Authority/ Current Retention Proposed or Delete Requested Amendment Legal Retention Retention example:

Council Meetings Change Add record series for meeting preparation GC 34090/2 Years 2 years 2 years Approved
Department Head: Signature: Date:

City Clerk/Records Manager: Signature: Date:

City Attorney: Signature: Date:

City of Los Alamitos
Records Management Program
Authority to Destroy Obsolete Records
The below records are submitted for destruction in accordance with the procedures outlined in the City of Los Alamitos Records Management Program adopted by City Council Resolution. Note: Documents will be reviewed for historical value and, if applicable, retained in the Archives. Documents involved in litigation or pending audit may not be destroyed.

DEPARTMENT: DATE: PAGE OF
DIVISION: PREPARED BY: DESTRUCTION DATE:

RECORD CATEGORY RECORD SERIES DATE OF RECORDS: REQUIRED LOCATION BOX (Use Retention Schedule) Description. Attach additional sheets if needed FROM: TO: RETENTION NUMBER Documents have been reviewed and approved for destruction.

APPROVAL (print name and sign)
Department Head Date
Michael S. Daudt, City Attorney
City Attorney Date
Windmera Quintanar, MMC, City Clerk
City Clerk or Records Manager Date
CERTIFICATION OF DESTRUCTION OF RECORDS Destruction Method (circle one) I hereby certify that I caused the records listed above to be destroyed. Shredding Discard Outside Vendor Signature Name/Title Date

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11C
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Michael Claborn, Chief
Subject: Ordinance 2025-01 - E-Conveyances Relating to Vehicles such as EBikes

SUMMARY
Like many other cities in Orange County, Los Alamitos has experienced a notable increase in the number of electric bicycles in the community. Both law enforcement and residents have encountered significant safety concerns related to E-bike use. A recent investigation by the Orange County Grand Jury highlighted an urgent need for consistent ordinances to regulate and enforce safe E-bike practices across cities, school districts, parks, and unincorporated areas. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-01 at the January 21, 2025 Regular Council Meeting.

RECOMMENDATION
Adopt Ordinance No. 2025-01, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 10.45 (E-CONVEYANCES) TO TITLE 10 OF THE LOS ALAMITOS MUNICIPAL CODE RELATING TO VEHICLES SUCH AS E-BIKES".

BACKGROUND
On June 20, 2024, the Orange County Grand Jury released a report titled E-bikes: Friend or Foe. The report highlights the growing popularity of electric bicycles (E-bikes) as communities seek alternative, cost-effective ways to commute and reduce reliance on cars. However, Ebikes also carry a higher risk of accidents and injuries compared to traditional bicycles, emphasizing the need for public education and safety regulations.

The 2023-2024 Orange County Grand Jury (OCGJ) investigation examined E-bike regulation, safety, and education across Orange County to determine which relevant measures, if any, cities have adopted. Findings show a significant variation in E-bike regulations, safety records, enforcement, and education across the county’s 34 cities, including 13 contract cities with the Orange County Sheriff's Department (OCSD). Beyond the California Vehicle Code, these differences underscore a critical need for uniform ordinances to regulate and enforce safe Ebike use in cities, school districts, parks, and unincorporated areas.

The recent surge in E-bike use has made this need urgent, and the Grand Jury’s report recommends that cities enhance oversight to address E-bike safety. One specific recommendation calls for cities to establish clear policies that define E-bike rules of the road to improve community safety.

The Los Alamitos Police Department assigned officers with extensive training and experience in traffic control, enforcement, and accident investigation to research and develop an ordinance aimed at improving the safety of E-bike riders and the communities they share the road with. These officers collaborated with multiple agencies and legal experts to create an ordinance that prioritizes safety, education, and enforcement. In November 2024, the ordinance was presented to the Los Alamitos Traffic Commission, which requested clarification on certain sections. After making minor adjustments, the police department is now presenting the final draft of the ordinance for the City Council’s review.

DISCUSSION
In recent years, electric bicycles, or E-bikes, have become increasingly popular as a convenient and eco-friendly mode of transportation. These bicycles, equipped with electric motors for pedal assistance, make it easier to travel longer distances and navigate hills. As technology improves and prices become more accessible, E-bikes are likely to grow even more popular. However, as E-bike use has risen, so have accident rates. A study published in the online journal Injury Prevention found that E-bike riders face a higher risk of accidents than traditional bicycle riders.

While Los Alamitos has made progress in promoting E-bike safety, the City continues to seek additional ways to enhance outreach and enforcement efforts to create a safer, more informed E-bike community. The police department has partnered with the school district to educate young riders on safe E-bike operation, but the City currently has no specific regulations to address E-bike safety.

In response to the Orange County Grand Jury’s recommendations, staff has drafted Ordinance No. 2024-02, for the City Council's review. This ordinance proposes adding Chapter 10.45, "Electric Conveyances," to the municipal code. Adopting this ordinance would empower the police department to improve E-bike safety within the community and fulfill the Grand Jury’s recommendation.

FISCAL IMPACT
None.

Attachment: 1. Ordinance 2025-01 - E-Conveyances

ORDINANCE NO. 2025-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS ADDING CHAPTER 10.45 (E-CONVEYANCES) TO TITLE 10

OF THE LOS ALAMITOS MUNICIPAL CODE RELATING TO VEHICLES

SUCH AS E-BIKES
The City Council of the City of Los Alamitos does hereby ordain as follows:

SECTION 1. The City Council makes the Following Findings A. The Los Alamitos Municipal Code’s current regulations regarding bicycles were adopted in 1974 and most recently amended in 2003. Accordingly, the Municipal Code regulations do not address modern electric or motorized bicycles (collectively “E-bikes”).

SECTION 2. That Chapter 10.45 is hereby added to the Los Alamitos Municipal Code which shall read as follows:

Title 10 – Vehicles and Traffic.

Chapter 10.45 Electric Conveyances.

Sec. 10.45.010 Definitions.

For the purpose of this Chapter, the following words and phrases are defined as follows:
“Bicycle” is a device upon which a person may ride, propelled exclusively by human power, except as provided in Section 312.5, through a belt, chain, or gears, and having one or more wheels.
“Bicycle Lane” also referred to as “Class II bikeways,” which provides a restricted right-of-way designated for the exclusive or semi-exclusive use of bicycles with through travel by motor vehicles or pedestrians prohibited, but with vehicle parking and crossflows by pedestrians and motorists permitted.
“Bicycle Path” also referred to as “Class I bikeways,” which provide a completely separated right-of-way designated for the exclusive use of bicycles and pedestrians with crossflows by motorists minimized.
“E-Conveyance” means any Electric Bicycle, Electric Scooter, Electric Skateboard, Moped, Motor Driven Cycle, Motorized Scooter, Pocket Bike or other device propelled by an electric motor and designed to convey 1 or more people.

CC ORD 2025-01

“Electric Bicycle” or “E-bike” is a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts as defined by California Vehicle Code Section 312.5(a). There are three (3) categories for E-bikes.
(1) A “class 1 electric bicycle,” or “low-speed pedal-assisted electric bicycle,” is a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour.
(2) A “class 2 electric bicycle,” or “low-speed throttle-assisted electric bicycle,” is a bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour.
(3) A “class 3 electric bicycle,” or “speed pedal-assisted electric bicycle,” is a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour, and equipped with a speedometer. “Enforcement Officer” means any peace officer, or other City employee designated by the City Manager authorized to administer or process violations related to this Chapter.
“Highway” is a way or place of whatever nature, maintained and open to the use of the public for purposes of vehicular travel. “Highway” includes street. “Moped or Motorized Bicycle” is a two-wheeled or three-wheeled device having fully operative pedals for propulsion by human power, or having no pedals if powered solely by electrical energy, and an automatic transmission and a motor that produces less than 4 gross brake horsepower and is capable of propelling the device at a maximum speed of not more than 30 miles per hour on level ground. “Motor Driven Cycle” is any motorcycle with a motor that displaces less than 150 cubic centimeters. A motor-driven cycle does not include a motorized bicycle, as defined in Section 406 of the California Vehicle Code.
“Motorized Scooter” shall have the same definition as that of California Vehicle Code Section 407.5(a).
“Pocket Bike” is a two-wheeled motorized device that has a seat or saddle for the use of the rider, and that is not designed or manufactured for highway use. “Pocket bike” does not include an off-highway motorcycle, as defined in Section 436 of the California Vehicle Code.

CC ORD 2025-01

“Roadway” is that portion of a highway improved, designed, or ordinarily used for vehicular travel.
“Sidewalk” is that portion of a highway, other than the roadway, set apart by curbs, barriers, markings, or other delineation for pedestrian travel.

SECTION 3. That Section 10.84.140 of the Los Alamitos Municipal Code is hereby added to read as follows:

10.45.020 Scope.

This division shall apply to the use of E-Conveyances, in conformity with State law, and shall apply to any E-Conveyance operated upon any street or sidewalk, public property or upon any public path set aside for the use of bicycles or E-Conveyances. The provisions contained herein are enacted pursuant to California Vehicle Code § 21206 pertaining to the regulation of the operation, use and equipment of bicycles, and are not intended to conflict in any way with the provisions thereof.

10.45.030 Riding E-Conveyances in an unsafe manner.

No person shall operate an E-Conveyance in an unsafe manner on a public roadway, highway, sidewalk, park, or private property open to the public. (a) Unsafe manner means a rider violating any provision of the Los Alamitos Municipal Code, California Vehicle Code, or other existing law. An unsafe manner can also be defined as operating the conveyance in such a way as to constitute a danger to the operator, a passenger, other motorists, other riders, or pedestrians in the area.

10.45.040 Obedience to traffic-control devices.

It shall be unlawful for any person operating an E-Conveyance to fail to obey the instructions of official traffic-control signs and other traffic-control devices applicable to vehicles or bicycles, unless otherwise directed by a police officer, crossing guard, construction worker, or other person responsible for directing traffic.

10.45.050 Use of headphones or earbuds.

It shall be unlawful for any person to operate an E-Conveyance while wearing headphones, earbuds or any other device which obstructs, or covers the ear canal.

10.45.060 Helmets.

A person under the age of 18 must wear a properly fitted and fastened bicycle helmet when riding an E-Conveyance on a sidewalk, bicycle path, bicycle trail, public roadway, or highway regardless of class.

CC ORD 2025-01

B. All persons operating or riding as a passenger on a Class 3 electric bicycle shall comply with Section 21213 of the California Vehicle Code regarding the wearing of a properly fitted and fastened bicycle helmet.

10.45.070 Method of riding; number of riders.

No person operating an E-Conveyance shall carry more persons at one time than the number for which the bicycle or E-Conveyance is designed and equipped.

10.45.080 Riding on roadways.
(A) Any person operating a bicycle or E-Conveyance upon a roadway at a speed less than the normal speed of traffic moving in the same direction at such time shall ride as close as practicable to the right-hand curb or edge of the roadway, except under any of the following situations:

1. When overtaking and passing a bicycle, E-Conveyance or vehicle proceeding in the same direction.

2. When preparing for a left turn at an intersection or into a private road or driveway.

3. When reasonably necessary to avoid conditions (including, but not limited to, fixed or moving objects, vehicles, bicycles, pedestrians, animals, surface hazards, or substandard width lanes) that make it unsafe to continue along the right-hand curb or edge. “Substandard width lane" is a lane that is too narrow for a bicycle and a vehicle to travel safely side-by-side within the lane.
(B) Persons riding E-Conveyances on a roadway or sidewalk shall not ride more than two abreast.
(C) The operator of an E-Conveyance shall travel in the same direction as vehicles that are required to be driven upon the roadway; regardless of whether or not the operator is in the roadway. This section also applies to any sidewalk less than eight feet in width, unless there is no accompanying sidewalk on the opposite side of the street, or wherever posted signs prohibit such behavior.

10.45.090 Speed.

No person shall operate a bicycle or E-Conveyance at a speed greater than is reasonable and prudent under the conditions then existing, and in no event at a speed which endangers the safety of persons or property. No E-Conveyance operator shall travel over 28 miles per hour on a sidewalk, bicycle path, bicycle trail, public roadway, or highway regardless within the City.

CC ORD 2025-01

10.45.100 Emerging from, entering alley, driveway, bicycle path, etc.

The operator of an E-Conveyance emerging from an alley, driveway, bicycle path, building or otherwise approaching upon a sidewalk or sidewalk area shall yield the rightof-way to all pedestrians on such sidewalk or sidewalk area, and upon entering a roadway, shall yield the right-of-way to all vehicles or bicycles on the roadway.

10.45.110 Parking.

No person shall leave an E-Conveyance lying on its side on any sidewalk, nor park an EConveyance in an area open to pedestrian access except in such a manner as to afford the least obstruction to pedestrian traffic. No person shall park an E-Conveyance in a public highway in the area designated by appropriate signs.

10.45.120 Riding on sidewalks, playgrounds, etc.
(A) Subject to the restrictions enumerated herein, E-Conveyances are generally permitted on any sidewalk, bicycle path, bicycle trail, public roadway, or highway as permitted within the City.
(B) Riding on sidewalks: It shall be unlawful for any person to operate a Class 3 electric bicycle or electric scooter on any sidewalk within the City. (C) No person shall operate an E-Conveyances upon a sidewalk within a business district, upon sidewalks adjacent to any public-school building when school is in session, recreation center when in use, church during services, over any pedestrian overcrossing or other area designated as prohibited by posted signs, including temporary signs installed for events.
(D) Whenever any person is riding an E-Conveyance upon a sidewalk, bicycle path, or bicycle trail, such person shall yield the right-of-way to any pedestrian and shall give an audible signal before overtaking and passing pedestrians. (E) No person shall ride or operate an E-Conveyance upon any playground, park or public school property not designated as a bicycle path or route unless specifically posted as authorized for such use.

10.45.130 Equipment.

It shall be unlawful to operate an E-Conveyance, within the City, without all of the equipment requirements contained in California Vehicle Code § 21201, and this Chapter.

10.45.140 Penalties.
(A) Any person who violates the provisions of this Chapter shall be guilty of an infraction.

CC ORD 2025-01

(B) Responsibility of parent(s): The parent or legal guardian of any minor child under the age of 18 shall not authorize or knowingly permit any minor child to violate any of the provisions of this Chapter.
(C) In the discretion of the Enforcement Officer, any person violating the provisions of this Chapter may, in lieu of an infraction penalty, be issued an administrative citation in accordance with Chapter 1.24 of this Code in the following amounts:
(1) A fine of $100.00 for a first violation of this Chapter. (2) A fine of $200.00 for a second violation of this Chapter within one year from the date of the first violation.
(3) A fine of $500.00 for each additional violation of this Chapter within one year from the date of the first violation.
(a) Upon issuance of an administrative citation, an Enforcement Officer, in their sole discretion, may allow a person who violates any provision(s) of this Chapter to complete an approved safety diversion program within 120-days, at the violator’s expense, as assigned by the Enforcement Officer. Upon successful completion of an approved safety diversion program, the administrative citation issued pursuant to this Chapter will be dismissed. When the violator issued an administrative citation is under the age of 18, a parent or legal guardian must accompany the violator to attend the approved safety diversion program. The City may establish a safety diversion program fee reflecting the City’s personnel, administrative, and programmatic costs, which shall be established by resolution of the City Council. The City Manager is authorized to develop additional regulations regarding the safety diversion program authorized by this section, not in conflict with this Chapter.
(b) This Chapter shall not preclude or prohibit an Enforcement Officer from issuing a misdemeanor or infraction citation to a court of competent jurisdiction for any violation of the California Vehicle Code or other offense committed while operating an E- Conveyance
(c) If a person under the age of 18 is found in violation of any provisions of this Chapter, and no parent or legal guardian is present, and the unsafe manner in which the regulated mobility device was operated constitutes an immediate danger to the health and safety of the juvenile operator or to members of the public, the Enforcement Officer may take immediate possession of the EConveyance and transport the device for safekeeping to the Los Alamitos Police Department facility; thereafter, the E-Conveyance shall be released by the Los Alamitos Police Department to the legal owner of the device and/or to the parent or legal guardian of the minor violator.

CC ORD 2025-01

SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 6. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within fifteen days after passage and adoption as may be required by law; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and a certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within fifteen days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED AND ADOPTED by the City Council of the City of Los Alamitos at a regular meeting thereof held on the 18th day of February 2025. _________________________________
Shelley Hasselbrink, Mayor
ATTEST:
________________________________
Windmera Quintanar, MMC City Clerk
APPROVED AS TO FORM:
________________________________
Michael S. Daudt, City Attorney

CC ORD 2025-01

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 21st day of January, 2025, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 19th day of February, 2025, by the following roll-call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________________
Windmera Quintanar, MMC, City Clerk

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11D
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Ordinance 2025-02 - Informal Bidding - Public Works

SUMMARY
This item recommends adoption of an ordinance establishing informal bidding policies and procedures for public works projects involving an expenditure at or below the $125,000 formal bidding threshold set forth in Section 1206 of the City Charter. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-02 at the January 21, 2025 Regular Council Meeting.

RECOMMENDATION
Adopt Ordinance No. 2025-02, entitled, “An ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.62 (INFORMAL BIDDING – PUBLIC WORKS) TO THE LOS ALAMITOS MUNICIPAL CODE.”

BACKGROUND
The City of Alamitos, City Government Accountability, Transparency, Charter Reform Measure (“Measure X”) was approved by a majority of voters at the November 5, 2024 General Election.

As amended by Measure X, Section 1206 (Contracts on Public Works) of Article XII (Fiscal Administration) of the City Charter requires contracts for public works, including the construction or improvement of public buildings, works, streets, drains, sewers, utilities, parks or playgrounds involving an expenditure of more than $125,000 (the “Formal Bidding Threshold”) to be let to the lowest responsible bidder utilizing a formal process including a publication of a notice inviting bids and the award of contract by the City Council.

The proposed ordinance would codify informal bidding policies and procedures to ensure efficient procurement of public works projects involving an expenditure at or below the Formal Bidding Threshold. The proposed ordinance, with the increase in the threshold, will shorten the timeline of Public Works' related project from 6-8 months to 1-2 months.

DISCUSSION
The passage of Measure X by the voters of Los Alamitos this past election (November 2024) offered several key reforms, including updating the Public Works contracting requirements.

The amendment increases the threshold for formal bid solicitation and City Council-awarded Public Works Contract from $10,000, established and set in 1966, to $125,000 to account for inflation. City Charter Section 1206 requires public works projects valued at more than the $125,000 Formal Bidding Threshold to be awarded by the City Council to the lowest

responsible bidder following a formal solicitation process. Section 1206 does not specify how to award contracts for smaller projects. The proposed ordinance would establish informal bidding policies and procedures consistent with the California Uniform Public Construction Cost Accounting Act (Section 22030 et seq. of the California Public Contract Code).

The California Uniform Public Construction Cost Accounting Act (the “Act”) was created in 1983 as an alternative bidding procedure designed to reduce costs, expedite the awards process, improve efficiencies, and simplify the administration of smaller public projects.

Statewide, 298 cities and 47 counties utilize the Act’s informal bidding procedures.

The Act establishes the following contacting procedures and dollar amount limitations:
(a) Public projects of $75,000 or less may be performed by the employees of a public agency by force account, negotiated contract, or purchase order. (b) Public projects of two hundred twenty thousand dollars $220,000 or less may be let to contract by informal procedures as set forth in the Act. These procedures include providing detailed notice inviting informal bids to qualified contractors no less than ten days before the bids are due.
(c) Public projects of more than $220,000 shall be let to contract by formal bidding procedure.

Pursuant to the terms of the Act, the maximum dollar amounts authorized by the Act for informal bidding of public projects are periodically subject to change by the state of California.

The proposed ordinance tracks the contracting procedures and dollar amount limitations of the Act, with one notable exception. Whereas the Act permits informal bidding for projects of $220,000 or less, the proposed ordinance requires formal bidding for any project valued in excess of $125,000 to comport with the Formal Bidding Threshold set forth in Section 1206 of the City Charter.

The proposed ordinance authorizes the City Manager to award public works contracts subject to the informal bidding limits. In the event all informal bids received exceed the $125,000 Formal Bidding Threshold, the City Council may – by a 4/5ths vote of City Council – award the contract to the lowest responsible informal bidder so long as the bids received do not exceed the Formal Bidding Threshold by more than 5%. If this contingency amount is exceeded, or if the City Council does not approve the contract by a 4/5ths vote, the project would be advertised and re-bid through the Request for Proposal (RFP) process pursuant to Section 1206 of the City Charter.

FISCAL IMPACT
None.

Attachment: 1. Ordinance 2025-02 - Informal Bidding - LAMC Chapter 2.62

4891-8745-5959, v. 1
ORDINANCE NO. 2025-02

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.62
(INFORMAL BIDDING – PUBLIC WORKS) TO THE LOS

ALAMITOS MUNICIPAL CODE
WHEREAS, the City of Alamitos, City Government Accountability, Transparency, Charter Reform Measure (“Measure X”) was approved by a majority of voters at the November 5, 2024 General Election; and,
WHEREAS, Measure X amends Section 1206 (Contracts on Public Works) of Article XII (Fiscal Administration) of the City Charter to require contracts for public works, including the construction or improvement of public buildings, works, streets, drains, sewers, utilities, parks or playgrounds involving an expenditure of more than $125,000 (the “Formal Bidding Threshold”) to be let to the lowest responsible bidder utilizing a formal process including a publication of a notice inviting bids and the award of contract by the City Council.

WHEREAS, the City desires to adopt informal bidding policies and procedures to ensure efficient procurement of public works projects involving an expenditure at or below the Formal Bidding Threshold; and,
WHEREAS, the informal bidding policies and procedures set forth herein are consistent with the Uniform Public Construction Cost Accounting Act (the “Act”) (Section 22030 et seq. of the California Public Contract Code).

THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. Chapter 2.62 (Informal Bidding – Public Works) is hereby added to Title 2 (Administration and Personnel) of the Los Alamitos Municipal Code to read as follows:

Chapter 2.62 INFORMAL BIDDING – PUBLIC WORKS
§ 2.62.010 Public work defined.
§ 2.62.020 Contracting procedures, dollar amount limitations, and authority. § 2.62.030 Contractors list.
§ 2.62.040 Notice inviting informal bids.

CC ORD 2025-02

4891-8745-5959, v. 1
§ 2.62.050 Emergencies.
§ 2.62.060 Informal bids received in excess of the Charter bidding threshold. § 2.62.010 Public work defined.

A. For purposes of this chapter, the term “public work” shall have the same meaning as “public project” set forth in the Uniform Public Construction Cost Accounting Act (“Act”) (Public Contract Code § 22030 et seq.), as may be amended from time to time, which is defined in relevant part as follows:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility; and,

2. Painting or repainting of any publicly owned, leased, or operated facility; B. The term “public work" does not include maintenance work. "Maintenance work" includes all of the following:

1. Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes;

2. Minor repainting;

3. Resurfacing of streets and highways at less than one inch; and,

4. Landscape, maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems.
§ 2.62.020 Contracting procedures, dollar amount limitations, and authority.

A. A public work of $75,000 or less (or the then current amount specified in Section 22032(a) of the Public Contract Code, if different) may be performed by the employees of the City by force account, by negotiated contract, or by purchase order.

B. A public work of $125,000 or less (or the then current bidding threshold amount adjusted in accordance with Section 1206 of the Los Alamitos City Charter, if different) may be let to contract by informal bidding procedures in accordance with Public Contract Code § 22030 et seq. and as set forth in this chapter. A public work of more than $125,000 (or the then current bidding threshold amount adjusted in accordance with Section 1206 of the Los Alamitos City Charter, if different) shall be let to contract by formal bidding procedures in accordance with the City Charter.

CC ORD 2025-02

4891-8745-5959, v. 1
C. The City Manager is authorized to award and execute contracts for public works of $125,000 or less (or the then current bidding threshold amount adjusted in accordance with Section 1206 of the Los Alamitos City Charter, if different) pursuant to the informal bidding procedures set forth in this chapter, provided there exists an unencumbered appropriation in the approved budget against which such procurement may be charged.
§ 2.62.030 Contractors list.

The City Manager or the City Manager’s designee may develop and maintain a list of qualified contractors, identified according to categories of work in accordance with the minimum criteria determined by the California Uniform Construction Cost Accounting Commission (“Commission”).
§ 2.62.040 Notice inviting informal bids.

A. Where a public work is subject to the informal bidding procedures of this chapter, a notice inviting informal bids shall be provided to contractors in accordance with either paragraph (1) and/or (2) below. If the City does not maintain a list of qualified contractors pursuant to Section 2.62.030, the notice inviting informal bids shall only be provided to contractors in accordance with paragraph (2) below.

1. A notice inviting informal bids may be mailed, faxed, or emailed not less than ten (10) calendar days before bids are due to all contractors for the category of work to be bid, as shown on the list developed in accordance with Section 2.62.030.

2. A notice inviting informal bids may be mailed, faxed, or emailed not less than ten (10) calendar days before bids are due to all appropriate construction trade journals as specified by the Commission. Additional contractors and/or construction trade journals may be notified at the discretion of the City Manager or the City Manager’s designee.

B. The notice inviting informal bids shall: (1) describe the project in general terms; (2) explain how to obtain more detailed information about the proposed public work; and (3) state the time, date and location for the submission of bids.

C. If the product or service required to be performed is, at the discretion of the City Manager, determined to be proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. (Public Contract Code § 22034(a)(1)). § 2.62.050 Emergencies.

A. In cases of emergency when repair or replacements are necessary, the City Council may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let

CC ORD 2025-02

4891-8745-5959, v. 1
contracts. The work may be done by day labor under the direction of the City Council, by contractor, or by a combination of the two. (Public Contract Code § 22035).

B. In case of an emergency, if notice for bids to let contracts will not be given, the City shall comply with Chapter 2.5, Part 3, Division 2 of the Public Contract Code (commencing with § 22050), as may be amended from time to time. § 2.62.060 Informal bids received in excess of the Charter bidding threshold.

If all informal bids received exceed the $125,000 bidding threshold by up to five (5) percent (or five (5) percent above the then current bidding threshold amount adjusted in accordance with Section 1206 of the Los Alamitos City Charter, if different), the City Council may, by adoption of a resolution by a 4/5ths vote, award the contract to the lowest responsible bidder, if the City Council determines that the City’s cost estimate was reasonable.

SECTION 3. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.

PASSED, APPROVED, AND ADOPTED this 18th day of February, 2025.

Shelley Hasselbrink, Mayor
ATTEST:

Windmera Quintanar, MMC, City Clerk

CC ORD 2025-02

4891-8745-5959, v. 1
APPROVED AS TO FORM:

Michael S. Daudt, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 21st day of January, 2025, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 18th day of February, 2025, by the following roll-call vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Windmera Quintanar, MMC, City Clerk

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11E
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: Ordinance 2025-03 - Lobbyist Registration and Reporting

SUMMARY
This item recommends adoption of an ordinance establishing lobbyist registration and reporting policies, procedures and regulations to implement Section 505 of the City Charter.

City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-03 at the January 21, 2025 Regular Council Meeting.

RECOMMENDATION
Adopt Ordinance No. 2025-03, entitled, “An ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.58 (LOBBYIST REGISTRATION AND REPORTING) TO THE LOS ALAMITOS MUNICIPAL CODE.”

BACKGROUND
The City of Alamitos, City Government Accountability, Transparency, Charter Reform Measure (“Measure X”) was approved by a majority of voters at the November 5, 2024 General Election.

Measure X amends Article V (Elective Officers) of the City Charter by adding Section 505, which reads:
“§ 505. Lobbyist Registration and Reporting. Persons or firms that try to influence City decisions by lobbying City Councilmembers, the City Manager, or other City Officers shall be required to register their names and the names of their clients with the City Clerk and disclose the nature of their lobbying efforts, compensation, donations, and fundraising efforts. Such registration and disclosures shall be made accessible to the public. The City Council shall adopt policies, procedures and regulations as needed to implement this section.” The proposed ordinance would codify lobbyist registration and reporting policies, procedures and regulations to implement Section 505 of the City Charter, as approved by a majority vote by the citizens of Los Alamitos.

DISCUSSION
The proposed ordinance would add Chapter 2.58 (Lobbyist Registration and Reporting) to the Los Alamitos Municipal Code. Chapter 2.58 would regulate persons who are paid or compensated by others to attempt to influence official City actions (e.g., granting or denying

any permit, license, or other entitlement of use).

Chapter 2.58 defines what constitutes “lobbying” and who qualifies as a “lobbyist.” Lobbyists would be required to file a lobbyist registration form with the City Clerk prior to engaging in lobbying activities in the City. This form would include the names of the lobbyist’s clients, describe the nature of their lobbying activities, and list any payments made to, or on behalf of a City representative or a member of the representative’s family.

City representatives covered by the ordinance include, without limitation, the City Council, members of any appointed board or commission of the City, the City Manager, the City Clerk, the City Treasurer, the City Attorney, the City Engineer, and department directors.

Chapter 2.58 includes exemptions from the registration and reporting requirements for (a) government officials, (b) media outlets, (c) City consultants, (d) property owners/business owners, (e) employees, officers, board members of a business entity subject to a City decision, (f) technical consultants acting on behalf of an applicant, (g) bidders on competitive procurements, (h) persons requesting information concerning a municipal question, and (i) persons providing comments in the course of a public proceeding.

FISCAL IMPACT
None.

Attachment: 1. Draft Lobbyist Registration Ordinance_LAMC Chapter 2.58 4926-5224-5512 v.1

4926-5224-5512
ORDINANCE NO. 2025-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADDING CHAPTER 2.58
(LOBBYIST REGISTRATION AND REPORTING) TO THE LOS

ALAMITOS MUNICIPAL CODE
WHEREAS, the City of Alamitos, City Government Accountability, Transparency, Charter Reform Measure (“Measure X”) was approved by a majority of voters at the November 5, 2024 General Election; and,
WHEREAS, Measure X amends Article V (Elective Officers) of the City Charter by adding Section 505, which reads:
“§ 505. Lobbyist Registration and Reporting. Persons or firms that try to influence City decisions by lobbying City Councilmembers, the City Manager, or other City Officers shall be required to register their names and the names of their clients with the City Clerk and disclose the nature of their lobbying efforts, compensation, donations, and fundraising efforts. Such registration and disclosures shall be made accessible to the public. The City Council shall adopt policies, procedures and regulations as needed to implement this section”; and,
WHEREAS, this Ordinance codifies lobbyist registration and reporting policies, procedures and regulations to implement Section 505 of the City Charter.

THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. Chapter 2.58 (Lobbyist Registration and Reporting) is hereby added to Title 2 (Administration and Personnel) of the Los Alamitos Municipal Code to read as follows:

Chapter 2.58 LOBBYIST REGISTRATION AND REPORTING
§ 2.58.010 Purpose.
§ 2.58.020 Definitions.
§ 2.58.030 Registration and annual reporting required.
§ 2.58.040 Exemptions.
§ 2.58.050 Reporting made available to the public.
§ 2.58.060 Enforcement.

4926-5224-5512
§ 2.58.010 Purpose.

The purpose of this chapter is to implement Section 505 of the City Charter of the City of Los Alamitos by requiring lobbyists engaged in lobbying activities as set forth herein, to register themselves and their clients and disclose the nature of their lobbying efforts, compensation, donations, and fundraising efforts. This information shall be accessible to the public.
§ 2.58.020 Definitions.

For purposes of this chapter, the following definitions shall apply:
“City representative” means local officeholders and officials designated in Government Code Section 87200 of the Political Reform Act, as the same may be amended, or otherwise required to file "Form 700" including without limitation members of the City Council, members of any appointed board or commission of the City, the City Manager, the City Clerk, the City Treasurer, the City Attorney, the City Engineer, and department directors.
“Client” means both the person who compensates a lobbyist or lobbying firm for the purpose of contacting a City representative and attempting to influence an official action of the City and the person on whose behalf a lobbyist or lobbying firm attempts to influence such municipal action even if the lobbyist or lobbing firm is compensated by another person for such representation.
“Compensation” means money or anything of value, delivered or rendered; or promises to perform or provide services or contractual arrangements or awards. “Influence” means contacting, either directly or indirectly, for the purpose of conducting lobbying activities, by any means.
“Lobbying” or “lobbying activities” means influencing or attempting to influence a City representative, by any means of verbal, written, or electronic communication, or otherwise, regarding any official decision of a City representative, including, but not limited to, a legislative, quasi-judicial or administrative action or decision including adopting an ordinance, resolution, regulation or policy, granting or denying any permit, license or other entitlement of use, or awarding a contract or grant (“official action”). “Lobbyist” or “lobbying firm” means any person that receives compensation, or becomes entitled to receive compensation, for engaging in lobbying activities. “Person” means any individual or business entity including, but not limited to, a domestic or foreign corporation, firm, association, syndicate, joint stock corporation, partnership of every kind, club, business or trust, society, or limited liability company. § 2.58.030 Registration and annual reporting required.

A. Within fifteen (15) days of lobbying in the City of Los Alamitos, a lobbyist shall register with the City Clerk by:

4926-5224-5512

1. Paying the lobbyist registration fee (per project), which fee may be adopted by resolution of the City Council. The lobbyist registration fee, including annual renewal and penalties, shall cover, and not exceed, the costs associated with administering the lobbyist registration and reporting program described herein; and

2. Completing and filing the lobbyist registration form (per project), as provided by the City Clerk, which shall include, at a minimum, a written statement containing the following information, certified as true under penalty of perjury:
a. The full name, business address, email address and telephone number of the lobbyist, and, if the lobbyist is a business entity or other organization, the full name, business address, email address and telephone number of each person employed by or otherwise associated with the business entity or organization who will be engaging in lobbying activities;
b. The full name, business address, email address and telephone number of each client by whom the lobbyist has been employed, retained or engaged by to perform lobbying activities and/or on whose behalf such lobbying activities will be performed;
c. The nature of each client’s business;
d. A description of lobbying activities which the lobbyist has been employed, retained or engaged to perform; and
e. The date, amount, and description of any payment made to, or on behalf of any City representative or member of a City representative’s family within the preceding twelve (12) months.

B. An amendment to the lobbyist registration form must be completed and filed with the City Clerk by the lobbyist within thirty (30) days from the time lobbyist knows, or should have known, of any change in the accuracy of the information provided in the initial or renewal registration.

C. Within thirty (30) days of the annual anniversary of initial registration, the lobbyist shall submit a renewal form and pay the required lobbyist registration fee.

D. No person who qualifies as a lobbyist shall contact or communicate with a City representative prior to completing and filing a lobbyist registration form and paying fees as a lobbyist and identifying himself or herself to the City representative as a lobbyist.

E. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not represent, either directly or indirectly, orally or in writing, that that person can control or obtain the vote or action of any City representative.

4926-5224-5512
§ 2.58.040 Exemptions.

The following persons are exempt from the requirements of this chapter unless otherwise specified:

A. A public official or public employee acting in his or her official capacity; B. Any newspaper or other regularly published periodical, radio or television station, website, podcast, or social media account (including any individual who owns, publishes, or is employed by any such newspaper, periodical, radio or television station, website, podcast, or social media account) which in the ordinary course of business publishes news items, editorials or other comments, or paid advertisements, which directly or indirectly urge action upon official actions of the City, if such newspaper, periodical, radio or television station, website, podcast, social media account or individual engages in no further or other activities in connection with action upon any such official action;
C. Any person hired by the City to conduct lobbying activities for the City for City projects; D. Any person representing themselves in attempting to obtain a decision related to their own property or business;
E. Any employee, officer, or board member of a business entity when addressing, in his or her capacity as an employee, officer, or board member of such business entity, an issue impacting the business entity;
F. Any technical consultant acting on behalf of an applicant whose attempts to influence an official action are limited solely to providing information, analysis, or explanation necessary to the processing or review of an application or agreement to be acted upon by the City;
G. Any person whose only activity is submitting a bid on a competitively awarded contract, submitting a written response to, or participating in an oral interview related to a request for proposals, request for bids, or request for qualifications, or negotiating the terms of a written agreement with a City representative following a request for proposals, request for bids, or request for qualifications process; H. Any person merely requesting information or inquiring about the facts or status of any municipal question, matter, or procedure, and not attempting to influence a City representative; or
I. Any person filing a written comment in the course of a public proceeding or otherwise providing comments on the record in a public proceeding. § 2.58.050 Reporting made available to the public.

The City Clerk shall make all lobbyist registration reports available to the public.

4926-5224-5512
§ 2.58.060 Enforcement
A. Violations of this chapter may be charged as an infraction and, upon conviction thereof, shall be punishable as provided for in this code.

B. Each day any violation of any said provision of this chapter is committed or permitted to continue shall constitute a separate offense.

C. Any person in violation this chapter may not act as a lobbyist within the City or otherwise attempt to influence an official action for one year after such a conviction.

D. Use of criminal enforcement and/or administrative citations shall not prevent or preclude the City from seeking injunctive relief and civil penalties in court for violations of this chapter.

SECTION 3. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.

PASSED, APPROVED, AND ADOPTED this 18th day of February, 2025.

Shelley Hasselbrink, Mayor
ATTEST:

Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:

Michael S. Daudt, City Attorney

4926-5224-5512

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 21st day of January, 2025, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 18th day of February, 2025, by the following roll-call vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Windmera Quintanar, MMC, City Clerk

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11F
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: Ordinance 2025-04 - Commission Membership

SUMMARY
The City of Los Alamitos has four commissions consisting of Parks, Recreation, and Cultural Arts, Personnel Appeals, Planning, and Traffic. Excluding the Personnel Appeals Commission, these commissions consist of seven members. This item proposes reducing the membership to five, consistent with the makeup of the City Council and Personnel Appeals Commission. City Council Introduced for first reading, read by title only, waived further reading of Ordinance No. 2025-04 at the January 21, 2025 Regular Council Meeting.

RECOMMENDATION
Adopt Ordinance No. 2025-04, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF LOS ALAMITOS, CALIFORNIA, ESTABLISHING A FIVE-PERSON MEMBERSHIP FOR CITY COMMISSIONS AND BOARDS".

BACKGROUND
The City Council has discussed the possibility of reducing the membership of the Parks, Recreation, Cultural Arts, Planning, and Traffic Commission to five. This would mirror the makeup of the City Council.

DISCUSSION
Recruiting interested parties for the various City boards and commissions throughout the years has become increasingly challenging. Our current recruitment has been extended until the end of January due to a lack of applications. The Parks, Recreation, and Cultural Arts Commission has had a vacancy for over six months. We received one application for this vacancy. The Planning Commission had five terms expire in December. One incumbent has reapplied, and two new applications have been received.

Section 2.30.010 of the Los Alamitos Municipal Code (LAMC) states that terms are for three years and must be filled by city residents. On January 16, 2007, the City Council adopted our current recruitment practice by minute order. When a vacancy occurs, the City Clerk's Office posts a Notice of Availability; all interested parties (including incumbents) must submit an application and be interviewed by the City Council. Appointments are made by a majority vote of the Council.

Ordinance No. 2025-04 proposes to reduce the membership of the Parks, Recreation, and

Cultural Arts Commission, Planning Commission, and Traffic Commission to 5.

Council may also desire to confirm the desired method for appointment. Options include, but are not limited to:

1. Continuation of posting an availability notice and interviewing all applications for appointment

2. Council to recommend one appointee per Commission to be approved by a majority vote of the City Council

3. One appointee per district per commission
If Council is satisfied with the current recruitment process, no further action is needed. If Council wants to change the recruitment process, direction can be provided to staff. A policy will be brought to the next meeting with the adoption of Ordinance No. 2025-04.

FISCAL IMPACT
None.

Attachment: 1. Ordinance No. 2025-04 - Commission Membership

ORDINANCE NO. 2025-04

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF LOS ALAMITOS, CALIFORNIA, ESTABLISHING A

FIVE-PERSON MEMBERSHIP FOR CITY

COMMISSIONS AND BOARDS
WHEREAS, the City Council consists of five members; and, WHEREAS, the City Council desires the membership of its Commissions and Boards to mirror the Council in makeup.

THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 2.36, Parks, Recreation and Cultural Arts Commission of the Los Alamitos Municipal Code, is hereby amended to read as follows (deleted text in strikethrough; new text in underline):

2.36.010 Established
A Los Alamitos parks, recreation, and cultural arts commission consisting of seven five members is established with membership, powers, and duties as provided for in this chapter and other applicable law.

SECTION 2. Chapter 2.38, Planning Commission of the Los Alamitos Municipal Code, is hereby amended to read as follows (deleted text in strikethrough; new text in underline):

2.38.010 Established.

A Los Alamitos planning commission consisting of seven five members is established with membership, powers, and duties as provided for in this chapter and other applicable law.

SECTION 3. Chapter 2.10, Traffic Commission of the Los Alamitos Municipal Code, is hereby amended to read as follows (deleted text in strikethrough; new text in underline):

2.40.010 Established.

A Los Alamitos traffic commission consisting of seven five members is established with membership, powers, and duties as provided for in this chapter and other applicable law.

CC ORD 2025-04

PASSED, APPROVED, AND ADOPTED this 18th day of February, 2025.

Shelley Hasselbrink, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
___________________________________
Michael S. Daudt, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance No. 2025-04 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 21st day of January, 2025 and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 18th day of February, 2025, by the following roll-call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_______________________________
Windmera Quintanar, MMC, City Clerk

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11G
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Chet Simmons, City Manager
Subject: City Council Travel and Reimbursement Policy

SUMMARY
This item updates the Travel Policy specific to City Council and Appointed Officials.

RECOMMENDATION
Adopt Revised Administrative Regulation 6.2 - City Council Travel and Reimbursement Policy.

BACKGROUND
The City Council adopted a City-wide travel and reimbursement policy in February 2023.

During the Fiscal Year 2023-24 Budget Adoption process, the Budget Standing Committee (BSC) requested a policy specific to the City Council. The Council adopted the City Council Travel Policy on August 21, 2023. With the practical application of the policy it has become evident additional changes are required.

DISCUSSION
Air Travel
The policy, as written, requires the Council to use the "most economical mode and class of transportation" available. In practical application, this requires Council to fly from Los Angeles International Airport (LAX) instead of the more local airport, Long Beach Airport (LGB). While flight rates tend to be more economical from LAX, that does not account for travel time to the airport and/or taxi service/airport parking. When all factors are taken into account, LAX is not always the most economical choice. The requested amendment would make it clear that all costs will be taken into account when booking a flight and the choice would not solely be based on the flight rate.

Lodging
In recent years, many organizations have opted not to provide discounted rates for hotels.

When hotels are available, discounted rooms are limited and sell out quickly. In keeping with the policy's practical application, Council loading has been booked at the next economic rate.

This has led to the Council staying in less-than-safe conditions and the addition of transportation fees. For example, when traveling to Sacramento the host hotel sold out quickly.

The next comparable hotel was outside the allowance of the travel policy even though the location and quality were comparable. Per the policy, Council was booked at an economical hotel that was later learned was in an undesirable side of town and unsafe to a common traveler. Additional expenses were also incurred for transportation to the convention venue.

The requested amendment to the policy would clarify that all considerations should be taken into account and comparable lodging is approved.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of this policy.

Attachment: 1. Section 6.2 - City Council Travel and Reimbursement Policy (2025)

1 City of Los Alamitos
Administrative Regulation
Regulation: 6.2
Title: City Council Travel and Reimbursement Policy
Authority: Adopted by City Council Minute Order
Date: August 21, 2023
Revised: May 20, 2024, February 18, 2025

1. INTENT AND PURPOSE
The City of Los Alamitos recognizes the value of attendance by City officials at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with California Government Code Sections 53232.2 and 53232.3 and adopted City policies.

2. APPLICATION
This policy applies to City Council Members and appointed members of City boards, commissions, and committees.

3. DEFINITIONS
(A) "Appointed Officials" shall refer to those officials appointed as members of City boards, commissions and committees, which constitute legislative bodies (as defined by Government Code Section 54952)
(B) ”City” shall refer to the City of Los Alamitos.
(C) “City Council Members” shall refer to the individuals who comprise the governing body of the City.
(D) “City Manager” shall refer to the City Manager of the City of Los Alamitos, or his or her designee.

4. POLICY
The City reimburses City Council Members and Appointed Officials for expenses incurred in connection with business related travel and attendance at meetings and events, in amounts designated in the approved City budget. The establishment of reasonable limits on expense reimbursement assures a prudent and responsible use of public funds to allow officials to attend beneficial conferences, seminars, and meetings.

2 Absent unusual circumstances and only with the permission of the City Council, expense reimbursements will not exceed the amounts set forth in this policy. "Reimbursement" for purposes of this policy means all forms of payment for expenses incurred by City officials in the course of their official duties whether paid directly by the City (including without limitation, with a City-issued credit card) or advanced by City officials with personal funds and later reimbursed from City funds.

This policy is not intended to address every issue, exception or contingency that may arise in the course of City travel. Accordingly, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City's resources.

Specific issues not covered here may be directed to the City Manager.

5. TRAVEL REQUESTS AND AUTHORIZATION
A. City Council and Appointed Officials
Overnight travel for City Council Members shall be coordinated and arranged through the City Clerk’s Office and is subject to all provisions of this policy except as otherwise noted. Overnight travel for Appointed Officials shall be coordinated and arranged by the corresponding department.

B. City Representation
When total travel expenses for an event (i.e. registration, lodging, auto, air fare, meals, etc.) will cost over $500, only one City representative shall be entitled to reimbursement for their attendance. The Mayor/Presiding Officer shall have first right to attend events at the City’s expense. Second right shall go to the Mayor Pro Tem/Vice Chair and then to the Council Member with the most seniority.

Should a Council Member believe there is a benefit to the City to incur the cost of sending more than one City Council representative to an event, they may request an item be put on the next City Council agenda for approval. Requests for an additional Council Member’s and/or Appointed Official’s travel will be processed in accordance with the agenda report deadlines established by the City Clerk’s Office.

City Council Members and Appointed Officials are able to attend events without approval of the City Council at their own expenses. It is understood representatives attending at their own expense are attending as individuals and shall not speak on behalf of the City.

6. CODE OF CONDUCT
The City promotes freedom of expression and open communication. It is expected that all Council Members and Appointed Officials will follow the outlined code of conduct

3 when representing the City and will avoid offending, participating in serious disputes, and disrupting workplaces.

A. Compliance with Law
All Council Members and Appointed Officials should comply with all federal, state, and local regulations, including any regulations provided by the event’s organization. Council Members and Appointed Officials shall act ethically and responsibly when dealing with the City’s finances, partnerships, and public image.

B. Personal Appearance
Council Members and Appointed Officials should follow the City’s adopted Administrative Rules and Regulation 1.8: Dress Code and Professional Standards Policy. City officials are encouraged to wear City issued attire when appropriate.

Should a Council Member or Appointed Official wish to purchase additional attire they may do so at their own expense as long as the City seal is not used. Use of City logos is permissible. Logos may be requested from the City Clerk’s Office.

C. Job Duties and Authority
All Council Members and Appointed Officials should fulfill their job duties with integrity and respect toward colleagues, other agencies, and the community.

When Council Members and Appointed Officials speak or take action on behalf of the City, they must do so with consideration of the generally accepted practices of the City or upon approval of the City Council. Should a traveler publicly take a position inconsistent with the City’s policy or practice, the Council Member/Appointed Official is obligated to make clear he/she does not speak as a City representative.

D. Alcohol and Drug Policy
In compliance with the City’s adopted Personnel Resolution, it is policy of the City of Los Alamitos to prohibit the use of alcohol or drugs in connection with the use of City funds, as it constitutes a threat to the safe and efficient performance of public service. With this in mind, the City prohibits the use or being under the influence of alcohol or drugs by any Council Member or Appointed Official while performing City business and/or while on City property.

4 7. COST CONTROL
To conserve City resources and keep expenses within reasonable standards, City officials must use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct and time-efficient route. All factors should be considered, including proximity, safety, and incidental expenses.

Government and group rates must be used when available When available, government and group rates must be used if they present the least expensive fare.

Incidental Expenses, which shall include bridge, road tolls, parking fees, and other similar costs, are considered reimbursable expenses. including bridge, road tolls, parking fees, and similar costs, are considered reimbursable expenses. Baggage handling fees up to $50 per bag will also be reimbursed.

Expenses for which travelers receive reimbursement from another agency are not reimbursable.

8. LODGING
Actual lodging costs will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. When an additional charge is imposed for City business related internet/broadband access, the charge may be reimbursed as part of the room rate.

If the lodging is in connectionconnected with a conference or other organized educational activity, lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is available at the time of booking. If the group rate is not available, then travelers shall use comparable lodging that is consistent with the cost control measures outlined in Section 7per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication.

Travelers must request government rates, when available. Lodging rates that are equal or less than government rates are presumed to be reasonable and reimbursable for purposes of this policy. In the event thatIf government rates are not available at a given time or area, lodging rates that are consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication,Section 7 of this policy are presumed reasonable and reimbursable.

9. METHOD OF TRAVEL
A. Automobile Travel
(1) City Vehicle. When using a City vehicle, travelers shall be reimbursed for the actual costs of fuel, oil and emergency repairs.

5 (2) Private Vehicle. Automobile mileage is reimbursable at the Internal Revenue Service rates presently in effect. The reimbursable amount shall be based upon the actual mileage traveled for the purposes of the traveler’s official duties. In no case shall the amount of reimbursement exceed the cost of the least expensive ticket available via commercial air travel and, if applicable, the cost of a standard size rental car.
(3) Rental Vehicle. Travelers shall be reimbursed for the cost of a standard size vehicle with the usual and customary levels of insurance. When demonstrable circumstances dictate necessity, travelers may be reimbursed, at the discretion of the City Manager, for upgrading to a larger vehicle.

B. Air Travel
(1) Airfare shall be reimbursed at the actual ticket cost as stated on the receipt.

The City will only reimburse up to the cost of economy class or equivalent ticket available via commercial air travel.
(1)(2) Airport proximity to travelers' residences and conference venues shall be prioritized over flight prices.
(2)(3) Change of flight fees shall not be reimbursable. (3)(4) Long-term parking shall be reimbursable for travel exceeding twenty-four (24) hours.

C. Other Transportation
Taxi, bus, train, shuttle, or other similar fares, including associated gratuities of up to 15 percent, shall be reimbursed at their actual cost as stated on the receipt.

10. MEALS
Meal expenses and associated gratuities up to fifteen (15) percent will be reimbursed at their actual cost or at the Internal Revenue Service rates currently in effect, as set forth in Publication 1542, as amended, or any successor publication, whichever is less, subject to the following restrictions:
(1) Breakfast will be reimbursed only when travel begins before 7:00 a.m. and extends beyond 8:00 a.m.
(2) Lunch will be reimbursed only when travel begins before 12:00 p.m. and extends beyond 2:00 p.m.

6 (3) Dinner will be reimbursed only when travel begins before 6:00 p.m. and extends beyond 8:00 p.m.

Meals provided for as part of the cost of the travel, including, but not limited to, conference, complementary, or in-flight meals, are not eligible for travel advances or reimbursement. The City will not pay for alcohol or other personal bar expenses.

11. PER DIEM ADVANCES
City officials who do not have City issued credit cards may claim a per diem of up to $70 per day for meals and incidental expenses associated with City business where an overnight stay is required. Per diem may not be claimed by City officials with a Cityissued Cal Card purchasing card.

City officials may claim per diem upon commencement of travel. For each 24-hour period thereafter, the City official can claim up to the full per diem amount. If there is a period of time of the trip with a duration of less than 12 hours, no more than one-half (1/2) the per diem rate may be claimed.

Eligible City officials must submit receipts on expenses purchased using per diem.

Unused daily per diem funds must be returned to the Finance Department within fourteen (14) days of return. Failure to submit unused per diem funds constitutes a violation of this policy.

12. AUTHORIZED EXPENSES
City officials may be reimbursed for actual and necessary expenses incurred in the performance of official duties; provided, however, that reimbursement shall always be at the lesser of the actual cost or the IRS rates currently in effect, unless otherwise approved by the City Council in advance as provided below.

The following types of expenses generally constitute authorized expenses, as long as the other requirements of this policy are met and provided that total expenses incurred by the traveler are within the total amount budgeted for that fiscal year:
(1) Communicating with representatives of regional, state and national government on City policy positions.
(2) Attending organized educational seminars, conferences or activities designed to improve the City official’s skill and information levels. (3) Participating in regional, state and national organizations or associations whose activities affect the City’s interests; provided, however, that all such travel must be approved in advance by a majority vote of the City Council in a public meeting.

7 (4) Attending City events including chamber of commerce events and the Annual Americana Awards.
(5) Charitable event tickets.

In addition to the previous list of generally authorized expenses, city officials are authorized to attend events or to receive reimbursement for attending California specific events only for the organizations listed below:
(1) Association of California Cities (local events only) (2) Association of Defense Communities
(3) California Local Agency Formation Commission
(4) Casa Youth Shelter
(5) Cypress College Americana Awards
(6) Joint Forces Training Base, Los Alamitos
(7) League of California Cities (local events only)
(8) Los Alamitos Chamber of Commerce
(9) Los Alamitos Community Foundation
(10) Los Alamitos Education Foundation
(11) Los Alamitos Unified School District
(12) Orange County Fire Authority
a. Los Alamitos appointed representatives will have priority for events. (13) Orange County Mosquito and Vector Control District a. Los Alamitos appointed representatives will have priority for events. (14) Orange County Sanitation District
a. Los Alamitos appointed representatives will have priority for events. (15) Orange County Water District
(16) Precious Life Shelter
(17) Serve Los Al
(18) St. Isidore
(19) The Youth Center (Los Alamitos)
(20) Transitions in Motherhood
(21) We Care
Additional authorization for events, meetings, or any other reimbursement will require City Council approval before attendance to receive reimbursement.

13. UNAUTHORIZED EXPENSES
Personal expenses that the City will not reimburse include, but are not limited to:
(1) The personal portion of any trip.
(2) Political contributions or events.

8 (3) Family expenses, including a partner’s expenses when accompanying the traveler on City-related business, as well as children or pet-related expenses.
(4) Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf-related expenses), or other cultural events. However, where the City is acting in a host capacity, those host-related expenses, including entertainment expenses and meals, may be reimbursed with prior approval from the City Manager.
(5) Non-mileage personal automobile expenses, including traffic citations. (6) Mileage expenses to meetings of boards to which the traveler has been appointed and for which the traveler receives a stipend from that organization (e.g. OCFA, OCSD, SCAG etc.)
(7) Personal losses incurred while on City business.

Any questions regarding the propriety of a particular type of expense should be resolved with the City Council before the expense is incurred.

14. SCHEDULING ASSISTANCE
Appointed Officials are responsible for maintaining their own calendars. The City will maintain a Council Calendar for event invitations the City is aware of. This Calendar is a planning tool and does not cover every possible event. The City will endeavor to provide notification when received of the listed events in Section 12. When a reservation is requested, calendar notices will be sent out as a courtesy.

15. “NO SHOW” AND REIMBURSEMENT
Definition of No-Show: A "no-show" occurs when an Appointed Official fails to attend a scheduled event and a reimbursement will not be provided to the City.

Notification Requirements: Appointed Officials are required to provide at least three working days advance notice if they need to cancel a previously requested reservation.

Consequences of No-Show: If an Appointed Official fails to attend a scheduled appointment without providing the required notice, they will be required to reimburse the City the total cost for the reservation within three business days.

Exceptions: Exceptions to the no-show policy may be considered for Appointed Officials who can provide valid documentation of unforeseen circumstances or emergencies that prevented them from attending the event.

9 Notification of No-Show: In the event of a no-show, the Appointed Official will be notified of the missed event and any associated charges via e-mail from the City Clerk and/or their designee.

Policy Acknowledgment: By requesting the City to reserve your attendance at events, Appointed Officials agree they have read and understood the no-show policy and agree to abide by its terms.

16. OTHER EXPENSES
Expenses that do not fall within the scope of this policy shall be approved by the City Council, in a public meeting, before the expense is incurred.

17. DOCUMENTATION OF EXPENSES; EXPENSE REPORTS
Travelers shall submit expense reports on the “EXPENSE REPORT” form provided by the City to the Treasurer within ten (10) days of incurring the expense.

In order to qualify for reimbursement, expense reports must be accompanied by documentary evidence, such as a receipt, canceled check or bill, for each expense.

The documentary evidence should show the amount, date, place, and essential character of the expense.

If a traveler cannot produce documentary evidence, he or she shall not be reimbursed.

If the Treasurer finds that the traveler’s aggregate reimbursable travel expenses were greater than the amount of any travel advance, the City shall pay the difference between the travel advance and the reimbursable expenses within thirty (30) days of submission of the “EXPENSE REPORT” form; provided, however, that reimbursement shall never exceed the amount authorized by Government Code Sections 53232.2 and 53232.3, this policy, or the adopted amount budgeted by the City Council.

The Treasurer shall review all forms and documentary evidence for appropriateness and compliance with this policy. Any disputed costs should be discussed between the Treasurer and the City Manager, who shall make a final determination as to whether reimbursement shall be made. If the City Manager deems it necessary, he or she may bring the disputed cost to the City Council for discussion in a public meeting, and the City Council's determination shall be final; provided, also, that the City Council Member whose expense is being discussed shall recuse himself or herself from the discussion.

If the City Council cannot come to a decision (e.g. a tie vote), the City Manager's decision shall be final.

All documents related to reimbursable City expenditures are subject to disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1).

18. TRAVEL ADVANCE POLICY

10 From time to time, it may be necessary for a traveler to request a cash advance to cover anticipated expenses while traveling or doing business on behalf of the City. Such request for an advance shall be submitted to the Treasurer on the “TRAVEL AUTHORIZATION AND ADVANCE REQUEST” form, as provided by the City. All relevant documentation relating to the proposed expenses must be attached to the form.
(1) No advance will be authorized in an amount less than one hundred dollars ($100).
(2) Any unused advance, or portion of an advance, must be returned to the Treasurer within ten (10) business days of the traveler’s return, along with a completed and signed expense report, pursuant to section 15. Travelers who do not return the unused portion of a cash advance within ten (10) business days are ineligible for any additional advances until such time as the unused amount is returned.
(3) A travel advance shall not, under any circumstances, be considered a personal loan.
(4) Any expenditure of a travel advance, other than for the approved purpose of the advance, shall be considered a misappropriation of public funds. (5) Funds for prepaid items, such as airfare and registration, are not considered cash advances.

19. CITY COUNCIL MEMBER AND APPOINTED OFFICIAL REPORTS
At their next regular meeting, each City Council Member and Appointed Official shall provide a brief report on any meeting attended at the City’s expense. If more than one City Council Member or Appointed Official attends the same event as prescribed in Section 5B the Mayor or Presiding Officer shall designate one attendee to give the report. The other attendees will be permitted to briefly report on any topics omitted by that designated City Council Member or Appointed Official.

20. PENALTIES
Pursuant to California Government Code section 53232.4, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting policies, may include, but are not limited to, the following:
(1) The loss of reimbursement privileges.
(2) Restitution to the City.

11 (3) Civil penalties for the misuse of public resources, pursuant to California Government Code section 8314.
(4) Prosecution for misuse of public resources, pursuant to California Penal Code section 424.

History:

August 21, 2023 – Adopted by City Council

City of Los Alamitos

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2025 ITEM NUMBER: 11H
To: Mayor Shelley Hasselbrink & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Treasurer’s Quarterly Investment Report – December 2024

SUMMARY
The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.

RECOMMENDATION
Receive and file the Treasurer’s Quarterly Investment Report – December 2024.

BACKGROUND
Sound investment practices are essential to the City’s fiscal management. The City Treasurer is responsible for managing the City’s investment portfolio, focusing first on the safety of investments and then on liquidity and an appropriate rate of return. The investment report and portfolio composition are attached.

DISCUSSION
This report summarizes the City’s investment activities, portfolio listing, and balances for the December 31, 2024 quarter.

FISCAL IMPACT
Interest earnings for the quarter ending December 31, 2024 quarter were $179,530.

Attachment: 1. Quarterly Investment Report - December 31, 2024

2. Pooled Investment Portfolio Holdings - December 31, 2024

3. Bank Stmts Redacted - October 2024

4. Bank Stmts Redacted - November 2024

5. Bank Stmts Redacted - December 2024

ATTACHMENT 1

CITY OF LOS ALAMITOS
Quarterly Investment Report
December 31, 2024

AMORTIZED MARKET

COST VALUE

POOLED INVESTMENT PORTFOLIO
Money Market Accounts $ 2,839,717.86 $ 2,839,717.86
Local Agency Investment Fund (LAIF) 2,594,943.57 2,600,291.97 California Asset Management Portfolio (CAMP) 28,362.31 28,362.31 PARS Trust 600,000.00 619,887.11
Certificates of Deposit 4,202,000.00 4,165,035.77
Treasury Obligations 1,000,000.00 986,989.23
U.S. Government Agency Securities 8,500,000.00 8,253,474.09 Commercial Paper - -
Municipal Securities 4,035,000.00 3,734,472.15
Corporate Securities 250,000.00 244,623.21
Miscellaneous Cash 3,500.00 3,500.00
TOTAL POOLED INVESTMENT PORTFOLIO 24,053,523.74 23,476,353.70

INVESTMENTS HELD BY FISCAL AGENT
2015 Certificates of Participation 267.61 267.61
TOTAL INVESTMENTS HELD BY FISCAL AGENT 267.61 267.61
TOTAL CASH & INVESTMENTS $ 24,053,791.35 $ 23,476,621.31 It has been verified that this investment portfolio conforms with the City's investment policy approved by City Council on 11/20/23. The Treasurer's cash management program and cash flow analysis indicate that sufficient liquidity is on hand to meet estimated future expenditures for six months. The weighted average maturity of the pooled investment portfolio is 1.95 years, and the weighted average yield on cost is 13.234% indenture associated with the bond transaction that generated the cash.

Craig Koehler
Craig Koehler, Finance Director / City Treasurer

12.10%

11.08%

0.12%

2.64%

17.74%

4.20%

35.16%

0.00%

15.91%

1.04% 0.01%

COMPOSITION OF POOLED PORTFOLIO (NON-FISCAL AGENT)
Money Market Accounts (12.10%)
Local Agency Investment Fund (11.08%)
CAMP (.12%)
PARS Trust (2.64%)
CD (17.74%)
Treasury Obligations (4.20%)
U.S. Government Agency Securities (35.16%)
Commercial Paper (0%)
Municipal Securities (15.91%)
Corporate Securities (1.04%)
Miscellaneous Cash (0.01%)