NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431-3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. the day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
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CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
ADJOURNED REGULAR MEETING
Monday, February 9, 2026 – 6:00 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Doby
Mayor Pro Tem Nefulda
Council Member Hasselbrink
Council Member Hibard
Council Member Loe
3. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Nefulda will lead the Pledge of Allegiance.
4. INVOCATION
Council Member Hasselbrink will give the Invocation.
City Council Adjourned Regular Meeting
February 9, 2026
5. PRESENTATIONS
A. Legislative Update Provided by Orange County Supervisor Janet Nguyen
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide direction to Staff to place an item on a future agenda.
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from January 1, 2026, to January 26, 2026 Recommendation: Ratify the Warrants from January 1, 2026, to January 26, 2026, for $1,979,173.61.
ROLL CALL
Mayor Doby
Mayor Pro Tem Nefulda
Council Member Hasselbrink
Council Member Hibard
Council Member Loe
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the City Council Regular minutes of January 20, 2026, and Special minutes of the January 29, 2026, meeting.
City Council Adjourned Regular Meeting
February 9, 2026
B. Resolution No. 2026-01 - Annual Update of the Records Management Program (Administration)
In October 2015, the City Council adopted the Citywide Records Management Program. As part of this program, a dedicated Records Management Day was established, along with annual updates to the records retention schedule. This item proposes revisions to the existing policy to strengthen and ensure the continued success of the Records Management Program.
Recommendation: Adopt Resolution 2026-01, entitled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, ADOPTING A RECORDS MANAGEMENT PROGRAM
AND REPEALING RESOLUTION NO. 2025-03 IN ITS ENTIRETY”.
C. Treasurer's Quarterly Investment Report — December 2025 (Finance) The item for City Council consideration is receiving the Treasurer’s Quarterly Investment Report.
Recommendation: Receive and file the Treasurer’s Quarterly Investment Report – December 2025.
D. Amendment No. 1 with The Institute of Electrical and Electronics Engineers for a Warehouse Lease Agreement (Development
Services)
This item seeks to exercise a three (3) year extension option via an amendment to the Lease Agreement between the City of Los Alamitos and The Institute of Electrical and Electronics Engineers, for warehouse space at 10662 Los Vaqueros Circle.
Recommendation:
1. Authorize the City Manager to exercise an optional three (3) year extension term under the current Lease Agreement with The Institute of Electrical and Electronics Engineers for the use of warehouse space located at 10622 Los Vaqueros Circle; and,
2. Authorize the City Manager to execute Amendment No. 1, on a form approved by the City Attorney, to the Lease Agreement to extend the lease term with an amount not to exceed $525,515.52 over three years.
City Council Adjourned Regular Meeting
February 9, 2026
11. ORDINANCE
A. Ordinance No. 2026-01 - Adding Chapter 9.24 to Title 9 of the Los Alamitos Municipal Code Regulating the Sale of Nitrous Oxide (Administration)
Consideration of a proposed ordinance to ban the sale, distribution, and advertisement for sale of nitrous oxide, devices designed to dispense nitrous oxide, and any device which contains any amount of nitrous oxide, except for specified medicinal or industrial purposes. The purpose of the ordinance is to protect the public health and welfare against the sale and distribution of products which can cause serious and potentially lifethreatening health complications such as low blood pressure, low oxygen, fainting, heart attack, and nerve damage, as well as long term effects such as increased risk of depression, psychosis, memory loss, muscle spasms, tinnitus, numbness, weakened immune system, and birth defects (if used during pregnancy).
Recommendation:
1. Introduce for first reading, read by title only, and waive further reading of Ordinance No. 2026-01; and,
2. City Attorney Daudt to read the title of Ordinance No. 2026-01 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 9.24 TO
TITLE 9 OF THE LOS ALAMITOS MUNICIPAL CODE
REGULATING THE SALE AND DISTRIBUTION OF NITROUS
OXIDE”
B. Ordinance No. 2026-02 - Adding Chapter 9.28 to Title 9 of the Los Alamitos Municipal Code Relating to the Sale and Distribution of Kratom Products (Administration)
Consideration of a proposed ordinance to ban the sale, distribution, and advertisement for sale of any product containing any part of the leaf of the plant Mitragyna speciosa (more commonly known as the kratom plant).
The purpose of the ordinance is to protect the public health and welfare against the sale and distribution of products which the U.S. Food and Drug Administration has identified as having opioid-like characteristics, and which pose a threat to the public health and safety.
Recommendation:
1. Introduce for first reading, read by title only, and waive further reading of Ordinance No. 2026-02; and,
2. City Attorney Daudt to read the title of Ordinance No. 2026-02,
City Council Adjourned Regular Meeting
February 9, 2026
entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADDING CHAPTER 9.28 TO TITLE 9 OF
THE LOS ALAMITOS MUNICIPAL CODE RELATING TO THE SALE AND DISTRIBUTION OF KRATOM PRODUCTS”
12. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
13. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Windmera Quintanar, MMC, City Clerk
Dated: February 5, 2026
Pages:
1-14 1,048,597.01 $ Warrants 01/01/2026-01/26/2026
15 $ 8,702.44 Medical Retirees 01/01/2026
16 $ 389,568.33 Earnings & Employer Taxes 01/02/2026
17 $ 81,739.66 Employer Benefits 01/02/2026
18 $ 368,270.79 Earnings & Employer Taxes 01/16/2026
19 $ 82,295.38 Employer Benefits 01/16/2026
Grand Total 1,979,173.61 $
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director/City Treasurer this 26th day of January, 2026
The attached Warrant Register containing checks and electronic funds transfers for the period from January 01, 2026, to January 26, 2026, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
To Ratify
CITY OF LOS ALAMITOS
A/P Warrants
February 09, 2026
VENDOR NAME FUND DEPARTMENT AMOUNT_
ADERSA GROUP LLC PRIVACY FENCE 09/25 GENERAL FUND PARK MAINTENANCE 9,604.78_ TOTAL: 9,604.78
ADMINSURE WORKER'S COMP CLAIM 11/25 SELF INSURANCE TRU INSURANCE 547.94_ TOTAL: 547.94
ADVANTAGE COLORGRAPHICS WINTER 2025 CITY NEWS GENERAL FUND ADMINISTRATION 1,254.22 WINTER 2025 REC BROCHURE GENERAL FUND RECREATION ADMINISTRAT 10,033.77_ TOTAL: 11,287.99
AGILE OCCUPATIONAL MEDICINE PC PRE-EMPLOYMENT PHYSICAL GENERAL FUND NON-DEPARTMENTAL 180.00 PRE-EMPLOYMENT PHYSICAL GENERAL FUND NON-DEPARTMENTAL 180.00_ TOTAL: 360.00
ALL CITY MANAGEMENT SERVICES CROSS GUARDS 11/23-12/06 GENERAL FUND TRAFFIC 3,815.88 CROSS GUARDS 12/07-12/20 GENERAL FUND TRAFFIC 7,617.42_ TOTAL: 11,433.30
ALLIANT INSURANCE SERVICES, INC. INSTRUCTOR INSURANCE Q1 GENERAL FUND COMMUNITY SERVICES 1,025.00 INSTRUCTOR INSURANCE Q2 GENERAL FUND COMMUNITY SERVICES 1,526.00 INSTRUCTOR INSURANCE Q3 GENERAL FUND COMMUNITY SERVICES 1,769.00 INSTRUCTOR INSURANCE Q4 GENERAL FUND COMMUNITY SERVICES 1,402.50_ TOTAL: 5,722.50
ANIMAL PEST MANAGEMENT SERVICES PARK GOPHER CTRL SVCS 12/2 GENERAL FUND PARK MAINTENANCE 490.00_ TOTAL: 490.00
AXON ENTERPRISES, INC. BODY CAM LICENSE BUNDLES GENERAL FUND PATROL 11,909.80 PD BODY CAM & TASERS GENERAL FUND PATROL 68,920.49_
TOTAL: 80,830.29
BADGE FRAME, INC EOQ NAME PLATES 01/26 GENERAL FUND ADMINISTRATION 39.00_ TOTAL: 39.00
BALLROOM HEALS BALLROOM DANCE 01/26-03/26 GENERAL FUND SPECIAL CLASSES 1,000.00_ TOTAL: 1,000.00
BARCO PRODUCTS, LLC DOG PARK EQUIPMENT 11/25 GENERAL FUND PARK MAINTENANCE 11,252.87_ TOTAL: 11,252.87
BASE HILL INC JANITORIAL SVCS 12/25 GENERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 5,809.99
BASK PW GARAGE FURNITURE GENERAL FUND BUILDING MAINTENANCE 4,836.31 PD ADD'L FURNITURE GENERAL FUND BUILDING MAINTENANCE 3,678.32_ TOTAL: 8,514.63
BEAR ELECTRICAL SOLUTIONS LLC EMERG TRAFFIC SIGNAL SVCS GENERAL FUND STREET MAINTENANCE 9,310.00 TRAFFIC SIGNAL SVCS 11/25 GENERAL FUND STREET MAINTENANCE 1,470.00_ TOTAL: 10,780.00
BIG TOP RENTALS WW EQUIP RENTAL GENERAL FUND NON-DEPARTMENTAL 2,077.39_ TOTAL: 2,077.39
BORDIN SEMMER, LLP WILLIAM HOWARD V CITY #14 SELF INSURANCE TRU INSURANCE 82.00 THOMAS PERRAULT V CITY #11 SELF INSURANCE TRU INSURANCE 2,275.50 WARRANTS 01/2026
DESCRIPTION
1
VENDOR NAME FUND DEPARTMENT AMOUNT_
THOMAS PERRAULT V CITY #12 SELF INSURANCE TRU INSURANCE 922.50 ARNOLD ANDERSON V CITY #10 SELF INSURANCE TRU INSURANCE 143.50 ARNOLD ANDERSON V CITY #9 SELF INSURANCE TRU INSURANCE 709.36_ TOTAL: 4,132.86
BUENA PARK PLAQUE & TROPHY SOROPTIMIST PLAQUE GENERAL FUND CAPITAL PROJECTS 4,721.76_ TOTAL: 4,721.76
CALIFORNIA BUILDING STANDARDS COMMISSI BLDG PERMITS Q4 2025 GENERAL FUND NON-DEPARTMENTAL 8.00- CBSC GREEN FEES Q4 2025 GENERAL FUND NON-DEPARTMENTAL 80.00_ TOTAL: 72.00
CALIFORNIA FORENSIC PHLEBOTOMY, INC. BLOOD DRAWS 12/25 GENERAL FUND PATROL 714.64_ TOTAL: 714.64
CALIRICA LLC CONSULTING SVCS 12/25 GENERAL FUND ADMINISTRATION 3,000.00_ TOTAL: 3,000.00
CARRI FOX LINE DANCE DROP IN 12/10/2 10/25 SPECIAL CLASSES 29.40_ TOTAL: 29.40
CDW GOVERNMENT, INC. CITY DESKTOP TOWERS TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 8,173.21_ TOTAL: 8,173.21
CHARLES ABBOTT ASSOCIATES, INC. LAMPSON WQMP SVCS 11/25 GENERAL FUND NON-DEPARTMENTAL 465.00 FY25/26 BLDG & SAFETY SUB GENERAL FUND BUILDING INSPECTION 20,000.00 BLDG & SAFETY SVCS 11/25 GENERAL FUND BUILDING INSPECTION 31,793.01 NPDES SVCS 11/25 GENERAL FUND NPDES 2,782.50
NPDES INSPECTIONS 12/25 GENERAL FUND NPDES 3,281.25_
TOTAL: 58,321.76
CHARTER COMMUNICATIONS CITY PHONE LINES 01/26 GENERAL FUND NON-DEPARTMENTAL 2.93_ TOTAL: 2.93
CINTAS CORPORATION NO. 2 FIRST AID REFILL 10/25 GENERAL FUND BUILDING MAINTENANCE 2,519.12 FIRST AID REFILL 11/25 GENERAL FUND BUILDING MAINTENANCE 2,214.54_ TOTAL: 4,733.66
CITY GREEN CONSULTING LLC WASTE CONSULT SVCS 10/25 GENERAL FUND COMMUNITY DEVEL ADMIN 1,812.50 WASTE CONSULT SVCS 11/25 GENERAL FUND COMMUNITY DEVEL ADMIN 593.75_ TOTAL: 2,406.25
CITY OF CYPRESS WEST-COMM JPA 3RD INSTALLM GENERAL FUND COMMUNICATIONS TECHNOL 195,355.95_ TOTAL: 195,355.95
CITY OF LA HABRA SB 2 SHARE FY25/26 GENERAL FUND NON-DEPARTMENTAL 98,092.00_ TOTAL: 98,092.00
CITY OF TUSTIN OCHRC MEMBERSHIP 2026 GENERAL FUND ADMINISTRATION 250.00_ TOTAL: 250.00
COLE PRO MEDIA CORP MEDIA CONSULT SVCS 01/26 GENERAL FUND ADMINISTRATION 3,000.00_ TOTAL: 3,000.00
COUNTY OF ORANGE TREASURER-TAX OCAT 09/25 GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33 OCATS 10/25 GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33 WARRANTS 01/2026
DESCRIPTION
GENERAL FUND
2
VENDOR NAME
WARRANTS 01/2026
DESCRIPTION FUND DEPARTMENT AMOUNT_
AFIS 11/25 GENERAL FUND COMMUNICATIONS TECHNOL 358.00
OCATS 11/25 GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33 COST ALLOCATION Q2 GENERAL FUND COMMUNICATIONS TECHNOL 7,662.93 COST ALLOCATION Q3 GENERAL FUND COMMUNICATIONS TECHNOL 7,662.93_ TOTAL: 19,503.85
DAILY JOURNAL CORPORATION CDBG NOTICING
GENERAL FUND
PLANNING 147.50_
TOTAL: 147.50
DANIELS TIRE SERVICE GARAGE 273.62
GARAGE 507.35
GARAGE 321.85_
TOTAL: 1,102.82
DATA TICKET, INC.
PD PC-1 TIRE SVCS 12/25
PD PC-1 VEHICLE SVCS 12/25
PD 48-5 TIRE SVCS 12/25
TRAFFIC 820.38_
TOTAL: 820.38
DEPARTMENT OF CONSERVATION BLDG PERMITS Q4 2025 GENERAL FUND NON-DEPARTMENTAL 12.34- SMIP FEES Q4 2025 GENERAL FUND NON-DEPARTMENTAL 246.84_ TOTAL: 234.50
DIAMOND ENVIRONMENTAL SERVICES LP WW FENCE RENTAL GENERAL FUND NON-DEPARTMENTAL 4,000.00_ TOTAL: 4,000.00
DOG ON IT PARKS, INC. DOG PARK FENCE GENERAL FUND PARK MAINTENANCE 3,012.08_ TOTAL: 3,012.08
DOOLEY ENTERPRISES, INC. AMMO PURCHASE 12/25 GENERAL FUND PATROL 1,886.70_ TOTAL: 1,886.70
DUTHIE ELECTRIC SERVICE CORPORATION FENLEY PUMP MAINT 12/25 GENERAL FUND BUILDING MAINTENANCE 1,015.00_ TOTAL: 1,015.00
ECOFERT, INC. FERTIGATION SVCS 12/25 GENERAL FUND PARK MAINTENANCE 1,000.00_ TOTAL: 1,000.00
ELITE MAINTENANCE & TREE SERVICE LANDSCAPE SVCS 12/25 GENERAL FUND STREET MAINTENANCE 13,499.35_ TOTAL: 13,499.35
EWING SUNBURST IRR PARTS 12/25 GENERAL FUND PARK MAINTENANCE 1,485.98 PARK GRASS SEED REHAB GENERAL FUND PARK MAINTENANCE 3,658.09 SUNBURST IRR PARTS 12/25 GENERAL FUND PARK MAINTENANCE 581.30 SUNBURST IRR PARTS 12/25 GENERAL FUND PARK MAINTENANCE 1,847.71 SUNBURST IRR PARTS 12/25 GENERAL FUND PARK MAINTENANCE 53.81 SUNBURST IRR PARTS 12/25 GENERAL FUND PARK MAINTENANCE 2,027.03_ TOTAL: 9,653.92
FACILITRON INC ADULT SOCCER FIELD RENTAL GENERAL FUND SPORTS 3,557.29 ADULT SOCCER FIELD RENTAL GENERAL FUND SPORTS 769.87
ADULT SOCCER FIELD RENTAL GENERAL FUND SPORTS 2,283.70_ TOTAL: 6,610.86
FEDEX DNA SHIPMENT 12/25 GENERAL FUND RECORDS 21.00_
TOTAL: 21.00
FLOCK SAFETY FY25/26 CAMERA RENEWAL TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 33,600.00
GARAGE FUND
GARAGE FUND
GARAGE FUND
CITATION PROCESSING 11/25
GENERAL FUND
3
VENDOR NAME FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 33,600.00
FLOWER DUET, LLC FLORAL DESIGN 01/06-02/10 GENERAL FUND SPECIAL CLASSES 3,699.00_ TOTAL: 3,699.00
GALLS LLC PD UNIFORMS GENERAL FUND PATROL 149.80
PD UNIFORMS GENERAL FUND PATROL 23.83
PD UNIFORMS GENERAL FUND PATROL 249.58_
TOTAL: 423.21
GANAHL LUMBER COMPANY
GENERAL FUND
CW PARK SUPPLIES STREET MAINTENANCE 90.67
PW SUPPLIES 12/25 GENERAL FUND STREET MAINTENANCE 120.07 CITY SIGNAGE PROJECT 12/25 GENERAL FUND PARK MAINTENANCE 600.88 CW PARK SUPPLIES GENERAL FUND PARK MAINTENANCE 78.64
SOROPTIMIST PARK SUPPLIES PARK MAINTENANCE 4.86
PAINT SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 180.57 PW SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 48.03
PARK MAINT SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 60.04 PARK MAINT SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 56.76 PAINT SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 326.91 PAINT SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 400.35 PAINT SUPPLIES 12/25 GENERAL FUND BUILDING MAINTENANCE 258.25 BLDG MAINT SUPPLIES 12/25 GENERAL FUND BUILDING MAINTENANCE 371.23_ TOTAL: 2,597.26
GEORGE HILLS COMPANY, INC. LIABILITY SVC FEE 01/26 SELF INSURANCE TRU INSURANCE 1,531.25_ TOTAL: 1,531.25
GILSANZ MURRAY STEFICEK LLP ENGINEERS CC2 DESIGN SVCS 12/25 GENERAL FUND CAPITAL PROJECTS 1,725.00_ TOTAL: 1,725.00
GOLDEN STATE WATER COMPANY WATER BILL 12/25 GENERAL FUND STREET MAINTENANCE 8,993.78 WATER BILL 12/25 GENERAL FUND PARK MAINTENANCE 9,243.34 WATER BILL 12/25 GENERAL FUND BUILDING MAINTENANCE 568.42_ TOTAL: 18,805.54
GREAT AMERICA FINANCIAL SERVICES PRINTER LEASE PYMT 01/26 GENERAL FUND NON-DEPARTMENTAL 2,267.28_ TOTAL: 2,267.28
GRIFFIN STRUCTURES INC PROJECT MGMT SVCS 10/25 GENERAL FUND COMMUNITY DEVEL ADMIN 7,500.00_ TOTAL: 7,500.00
HARKINS ADMINISTRATIVE SERVICES, INC DAY CAMP EXCURSION 06/26 GENERAL FUND DAY CAMP 1,699.50_ TOTAL: 1,699.50
HDL COREN & CONE SALES TAX SVCS 10/25-12/25 GENERAL FUND FINANCE 908.34 TRANS TAX SVCS 10/25-12/25 GENERAL FUND FINANCE 600.00_ TOTAL: 1,508.34
HI-WAY SAFETY, INC. STREET MAINT SUPPLIES 12/2 GENERAL FUND STREET MAINTENANCE 591.57 PW-14 ARROW BOARD INSTALL GARAGE FUND GARAGE 7,371.58_
TOTAL: 7,963.15
HOLIDAYGOO, INC. SPRING CARNIVAL SUPPLIES GENERAL FUND NON-DEPARTMENTAL 2,040.24_ TOTAL: 2,040.24
WARRANTS 01/2026
DESCRIPTION
GENERAL FUND
4
VENDOR NAME FUND DEPARTMENT AMOUNT_
HOMECOURT EDGE BASKETBALL LLC HCE DROP IN 12/04/25 GENERAL FUND SPECIAL CLASSES 64.00 HCE DROP IN 12/07/25 GENERAL FUND SPECIAL CLASSES 16.00 HCE DROP IN 12/09/25 GENERAL FUND SPECIAL CLASSES 32.00 HCE DROP IN 12/11/25 GENERAL FUND SPECIAL CLASSES 80.00 HCE DROP IN 12/16/25 GENERAL FUND SPECIAL CLASSES 16.00 HCE DROP IN 12/18/25 GENERAL FUND SPECIAL CLASSES 64.00_ TOTAL: 272.00
INTERCARE HOLDING INSURANCE SERVICES ADMIN FLAT FEE 01/26 SELF INSURANCE TRU INSURANCE 1,241.79_ TOTAL: 1,241.79
JCL TRAFFIC SERVICES CLA SUPPLIES GENERAL FUND SPECIAL EVENTS 3,197.25 CLA FENCING GENERAL FUND SPECIAL EVENTS 1,536.00_
TOTAL: 4,733.25
JE SNYDER ELECTRIC, INC. CC FIRE ALARM INSTALL RET GENERAL FUND NON-DEPARTMENTAL 1,060.00- CC FIRE ALARM INSTALL RET GENERAL FUND NON-DEPARTMENTAL 476.20- CC FIRE ALARM INSTALL BUILDING IMPROVEME CAPITAL PROJECTS 10,584.00_ TOTAL: 9,047.80
JOINT FORCES TRAINING BASE JFTB POOL RENTAL 12/25 GENERAL FUND AQUATICS 5,000.00_ TOTAL: 5,000.00
KINETIC PERSONNEL GROUP AP SPECIALIST SVCS 12/25 GENERAL FUND FINANCE 1,032.00 AP SPECIALIST SVCS 12/25 GENERAL FUND FINANCE 688.00
AP SPECIALIST SVCS 01/26 GENERAL FUND FINANCE 688.00
AP SPECIALIST SVCS 01/26 GENERAL FUND FINANCE 1,032.00_ TOTAL: 3,440.00
KRONOS SASHR INC PAYROLL SVC FEE 12/25 GENERAL FUND FINANCE 3,693.65_ TOTAL: 3,693.65
LA HERRADURA MOBIL DETAIL PD CAR WASHES 12/25 GARAGE FUND GARAGE 265.00 PW CAR WASHES 12/25 GARAGE FUND GARAGE 225.00
REC CAR WASHES 12/25 GARAGE FUND GARAGE 90.00
PD CAR WASHES 12/22/25 GARAGE FUND GARAGE 655.00
PD CAR WASHES 01/05/26 GARAGE FUND GARAGE 650.00_
TOTAL: 1,885.00
LANCE, SOLL & LUNGHARD LLP 2024 NONPROFIT TAX RETURN GENERAL FUND FINANCE 1,100.00_ TOTAL: 1,100.00
LEADSONLINE LLC INVESTIGATION USERS TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 6,513.76_ TOTAL: 6,513.76
LIEBERT CASSIDY WHITMORE INVESTIGATION SVCS 11/25 GENERAL FUND CITY ATTORNEY 3,467.50 GENERAL SVCS 11/25 GENERAL FUND CITY ATTORNEY 631.00_
TOTAL: 4,098.50
LONG BEACH SOCCER REFEREE ASSOCIATION FALL ADULT SOCCER REFEREE GENERAL FUND SPORTS 858.00_ TOTAL: 858.00
LOS ALAMITOS LOCK SERVICE CITY REKEY PROJECT 12/25 GENERAL FUND BUILDING MAINTENANCE 4,605.00_ TOTAL: 4,605.00
LOS ALAMITOS UNIFIED SCHOOL DISTRICT POOL RENTAL 07/25-08/25 GENERAL FUND AQUATICS 1,037.70 WARRANTS 01/2026
DESCRIPTION
5
VENDOR NAME FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,037.70
MAXIMUM ENERGY PROFESSIONALS PAYAPP#2 CC2 MEP DESIGN GENERAL FUND CAPITAL PROJECTS 22,251.00_ TOTAL: 22,251.00
MCA DIRECT CA MUNICIPAL ELECTION HAND GENERAL FUND ADMINISTRATION 470.37_ TOTAL: 470.37
MCCi, LLC LASERFICHE CC PROJECT GENERAL FUND FINANCE 1,050.00_ TOTAL: 1,050.00
MIKA MAUNULA SPECIAL CLASSES 700.00_
TOTAL: 700.00
MIKE RAAHAUGES SHOOTING ENTERPRISES PATROL 25.00_
TOTAL: 25.00
MISC. VENDOR PROCUREAMERICA NON-DEPARTMENTAL 1,399.68
MELINDA SCANDRICK NON-DEPARTMENTAL 150.00
CAROL HANAKI NON-DEPARTMENTAL 54.00
GCCLB NON-DEPARTMENTAL 150.00
CAROL HANAKI NON-DEPARTMENTAL 80.00
AMBER KUO NON-DEPARTMENTAL 35.00
CHRISTIAN PARSONS NON-DEPARTMENTAL 150.00
LUZ VETURIS NON-DEPARTMENTAL 55.00
JORGE MAGANA NEIGHBORHOOD PRESERVAT 65.15
JORGE MAGANA
PISTOL RANGE RENTAL 12/1 2/19 GENERAL FUND
PROCUREAMERICA: UUT REIMBU GENERAL FUND
MELINDA SCANDRICK: REFUND GENERAL FUND
CAROL HANAKI: REFUND 12/25 GENERAL FUND
GCCLB: REFUND 10/25-11/25 GENERAL FUND
CAROL HANAKI: REFUND 01/26 GENERAL FUND
AMBER KUO:REFUND 12/25 GENERAL FUND
CHRISTIAN PARSONS: REFUND GENERAL FUND
LUZ VETURIS: REFUND 12/25 GENERAL FUND
JORGE MAGANA: TRNG REIMBUR GENERAL FUND
JORGE MAGANA: TRAVEL REIMB GENERAL FUND NEIGHBORHOOD PRESERVAT 385.00_ TOTAL: 2,523.83
MOBILE WIRELESS LLC MOBILE SERVER 02/26-02/27 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 2,655.00_ TOTAL: 2,655.00
MV CHENG ASSOCIATES, INC. HR CONSULTANT 12/25 GENERAL FUND ADMINISTRATION 3,840.00_ TOTAL: 3,840.00
McMURRAY STERN, LLC PD EQUIPMENT LOCKERS GENERAL FUND PATROL 2,665.70_ TOTAL: 2,665.70
NO LIMIT FENCE COMPANY DOG PARK FENCING INSTALL GENERAL FUND PARK MAINTENANCE 51,555.00_ TOTAL: 51,555.00
NORM'S AUTOMOTIVE CENTER, INC. PD 48-8 VEHICLE SVCS 12/25 GARAGE FUND GARAGE 79.45 PD SRO VEHICLE SVCS 12/25 GARAGE FUND GARAGE 79.45
PD 48-5 VEHICLE SVCS 12/25 GARAGE FUND GARAGE 670.82
PD 48-6 VEHICLE SVCS 12/25 GARAGE FUND GARAGE 791.30
PD CHARGER VEHICLE SVCS 12 GARAGE FUND GARAGE 129.54
PD 48-7 VEHICLE SVCS 12/25 GARAGE FUND GARAGE 79.45_
TOTAL: 1,830.01
OPEN SKY PRODUCTIONS LLC LOS AL DRONE SHOW GENERAL FUND ECONOMIC DEVELOPMENT 7,650.00_ TOTAL: 7,650.00
ORANGE COUNTY ANIMAL ALLIES DOG THERAPY EVENT 01/26 GENERAL FUND SPECIAL CLASSES 200.00_ TOTAL: 200.00
ORANGE COUNTY SANITATION DISTRICT BLDG PERMITS 12/25 GENERAL FUND NON-DEPARTMENTAL 373.11- WARRANTS 01/2026
DESCRIPTION
PICKLEBALL 01/06-03/24/26 GENERAL FUND
6
VENDOR NAME FUND DEPARTMENT AMOUNT_
SEWER CAPITAL FEES 12/25 GENERAL FUND NON-DEPARTMENTAL 7,462.27_ TOTAL: 7,089.16
PARKINSON'S EXERCISE PROGRAM FOR YOU BOXING 01/05-03/23 GENERAL FUND SPECIAL CLASSES 875.00_ TOTAL: 875.00
PCI CIP 24/25-07 RET RELEASE GENERAL FUND NON-DEPARTMENTAL 5,149.10_ TOTAL: 5,149.10
PENINSULA SEPTIC SERVICE, INC. CW PARK SEPTIC TANK 11/25 GENERAL FUND PARK MAINTENANCE 700.00_ TOTAL: 700.00
PETTY CASH PD PETTY CASH REIMBURSE GENERAL FUND POLICE ADMINISTRATION 140.52 PD PETTY CASH REIMBURSE GENERAL FUND POLICE ADMINISTRATION 176.17 PD PETTY CASH REIMBURSE GENERAL FUND COMMUNITY OUTREACH 38.94 PD PETTY CASH REIMBURSE GENERAL FUND TRAFFIC 112.00_
TOTAL: 467.63
PTS COMMUNICATIONS PAYPHONE SVCS 01/26 GENERAL FUND NON-DEPARTMENTAL 43.00_ TOTAL: 43.00
QUADIENT FINANCE USA, INC POSTAGE REFILL 11/25 GENERAL FUND NON-DEPARTMENTAL 384.01_ TOTAL: 384.01
RAINBOW CAREER COACHING LAUGHTER YOGA 01/06-03/17 GENERAL FUND SPECIAL CLASSES 2,500.00 WELLNESS BOOTCAMP 01/05- 0 GENERAL FUND SPECIAL CLASSES 1,250.00_ TOTAL: 3,750.00
RECHARGE PHYSICAL THERAPY RECHARGE THERAPY PGRM 02/2 GENERAL FUND SPECIAL CLASSES 125.00_ TOTAL: 125.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 12/25 GENERAL FUND TRAFFIC 31,063.30_ TOTAL: 31,063.30
RPW SERVICES HERBICIDE TREATMENT 12/25 GENERAL FUND STREET MAINTENANCE 3,092.00_ TOTAL: 3,092.00
SCA OF CA LLC STREET SWEEPING SVC 12/25 GENERAL FUND STREET MAINTENANCE 9,463.99 SUNBURST SWEEPING SVCS GENERAL FUND STREET MAINTENANCE 302.43_ TOTAL: 9,766.42
SDI PRESENCE LLC IT SUPPORT SVCS 06/25 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 8,245.25_ TOTAL: 8,245.25
SHINING LIGHT SOCIAL MEDIA SOCIAL MEDIA SVCS 12/25 GENERAL FUND ECONOMIC DEVELOPMENT 1,500.00_ TOTAL: 1,500.00
SIR SPEEDY PRINTING, SIGNS, MARKETING EV TRANSPORTATION SIGNAGE GENERAL FUND NON-DEPARTMENTAL 117.50 LOS AL LOOP 01/26 GENERAL FUND ADMINISTRATION 3,857.94
REC BUSINESS CARDS GENERAL FUND RECREATION ADMINISTRAT 191.19 GALLARDO BUSINESS CARDS GENERAL FUND RECREATION ADMINISTRAT 38.24 CROSS COUNTRY BANNERS GENERAL FUND SPORTS 169.15
WW SIGNAGE GENERAL FUND SPECIAL EVENTS 1,929.18
WW SIGNAGE GENERAL FUND SPECIAL EVENTS 174.60_
TOTAL: 6,477.80
WARRANTS 01/2026
DESCRIPTION
7
VENDOR NAME FUND DEPARTMENT AMOUNT_
SITEONE LANDSCAPE SUPPLY PARK MAINT SUPPLIES 12/25 GENERAL FUND STREET MAINTENANCE 58.32 IRRIGATION SUPPLIES 12/25 GENERAL FUND PARK MAINTENANCE 446.57 IRRIGATION SUPPLIES 01/26 GENERAL FUND PARK MAINTENANCE 99.72_ TOTAL: 604.61
SKATEDOGS SKATEBOARD CAMP 12/29-01/0 GENERAL FUND SPECIAL CLASSES 608.40_ TOTAL: 608.40
SOCAL SEWER & WATER STORM DRAIN MAINT 12/25 GENERAL FUND PARK MAINTENANCE 8,890.00_ TOTAL: 8,890.00
SOVANDANY WANG WTR 2025 TUITION REIMBURSE GENERAL FUND FINANCE 2,340.00_ TOTAL: 2,340.00
SPORTS FACILITIES GROUP, INC. SUNBURST FIELD SUPPLIES 01 GENERAL FUND SPORTS 2,082.76_ TOTAL: 2,082.76
ST. OF CALIFORNIA DEPT. OF JUSTICE EMPLOYEE FINGERPRINT 11/25 GENERAL FUND NON-DEPARTMENTAL 32.00 LIVESCANS 11/25 GENERAL FUND NON-DEPARTMENTAL 66.00
EMPLOYEE FINGERPRINT 12/25 GENERAL FUND NON-DEPARTMENTAL 64.00 EMPLOYEE FINGERPRINT 10/25 GENERAL FUND NON-DEPARTMENTAL 512.00_ TOTAL: 674.00
STATE WATER RESOURCES CONTROL BOARD NPDES ANNUAL PERMIT 07/25- GENERAL FUND NPDES 10,920.00_ TOTAL: 10,920.00
SUZANNE ROADY-ROSS T'AI CHI 01/05-03/23 GENERAL FUND SPECIAL CLASSES 600.00_ TOTAL: 600.00
THE CONVERSE PROFESSIONAL GROUP ASBESTOS SVCS 12/25 GENERAL FUND CAPITAL PROJECTS 1,662.00 ASBESTOS TEST 12/25-01/26 GENERAL FUND CAPITAL PROJECTS 4,615.00_ TOTAL: 6,277.00
THE FAMILY PLUMBER PW PLUMBING MAINT 12/25 GENERAL FUND BUILDING MAINTENANCE 129.00_ TOTAL: 129.00
THOMSON REUTERS - WEST DETECTIVE SOFTWARE 12/25 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 394.19_ TOTAL: 394.19
TOWNSEND PUBLIC AFFAIRS, INC. CONSULTING SVCS 01/26 GENERAL FUND ADMINISTRATION 4,000.00 GRANT WRITING SVCS 01/26 GENERAL FUND ADMINISTRATION 2,000.00_ TOTAL: 6,000.00
TRACY MILLER CONSULTING, INC. CONSULTING SVCS 12/25 GENERAL FUND ADMINISTRATION 5,500.00_ TOTAL: 5,500.00
TRIPEPI, SMITH & ASSOCIATES, INC VIDEO PRODUCTION 10/25 GENERAL FUND NON-DEPARTMENTAL 729.74_ TOTAL: 729.74
TRUSAIC ACA FILING SVCS 01/26 GENERAL FUND NON-DEPARTMENTAL 570.00_ TOTAL: 570.00
U.S. BANK WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 519.70 WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 117.96
WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 267.87
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 70.03
WARRANTS 01/2026
DESCRIPTION
8
VENDOR NAME FUND DEPARTMENT AMOUNT_
WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 74.91
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 12.87
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 48.07
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 105.30
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 46.91
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 84.10
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 11.97
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 84.00
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 351.23
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 138.00
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 121.00
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 132.00
DINE & DOUGH PRGM GENERAL FUND NON-DEPARTMENTAL 35.47
WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 160.29
WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 65.94
WW SUPPLIES GENERAL FUND NON-DEPARTMENTAL 46.96
ADAPTIVE REC SUPPLIES GENERAL FUND NON-DEPARTMENTAL 50.46 ADAPTIVE REC SUPPLIES GENERAL FUND NON-DEPARTMENTAL 117.63 ADAPTIVE REC SUPPLIES GENERAL FUND NON-DEPARTMENTAL 7.25 LOE MWDOC FORUM GENERAL FUND CITY COUNCIL 160.00
DOBY CAL CITIES MTG GENERAL FUND CITY COUNCIL 40.00
OCREGISTER.COM SUB GENERAL FUND ADMINISTRATION 48.00
K9 SHIRTS GENERAL FUND ADMINISTRATION 1,807.96
COUNCIL OCREGISTER.COM GENERAL FUND ADMINISTRATION 26.00 ADMIN IN-SERVICE TRAINING GENERAL FUND ADMINISTRATION 414.61 CPRS AWARD APPLICATION GENERAL FUND ADMINISTRATION 85.00 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 29.07
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 722.77
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 133.05
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 20.56
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 82.99
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 828.70
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 226.66
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 353.61
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 304.16
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 734.16
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 178.38
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 151.20
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 198.65
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 150.61
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 983.02
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 19.25
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 286.82
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 2,883.99
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 196.43
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 28.52
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 44.82
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 137.09
DUPLICATE KEYS GENERAL FUND ADMINISTRATION 23.17
DUPLICATE KEYS GENERAL FUND ADMINISTRATION 23.25
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 63.55
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 21.83
HOLIDAY POTLUCK 2025 GENERAL FUND ADMINISTRATION 65.26
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 137.85
HOLIDAY POTLUCK 2025 GENERAL FUND ADMINISTRATION 60.00
HOLIDAY POTLUCK 2025 GENERAL FUND ADMINISTRATION 1,019.52 WARRANTS 01/2026
DESCRIPTION
9
VENDOR NAME FUND DEPARTMENT AMOUNT_
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 194.28
HOLIDAY POTLUCK 2025 GENERAL FUND ADMINISTRATION 203.57 SIMMONS LOCC CONF GENERAL FUND ADMINISTRATION 65.00
PUB NOTICE ORD 2025-09 GENERAL FUND ADMINISTRATION 177.50 PUB NOTICE ORD2025-11&12 GENERAL FUND ADMINISTRATION 114.50 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 25.11
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 27.27
COUNCIL MTG TREATS 12/15 GENERAL FUND ADMINISTRATION 69.32 COUNCIL MTG DINNER 12/15 GENERAL FUND ADMINISTRATION 178.72 OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 3,175.00
GELA SUPPLIES GENERAL FUND FINANCE 131.10
DUPLICATE KEY GENERAL FUND FINANCE 3.59
FIN HOLIDAY CARDS GENERAL FUND FINANCE 34.82
BISCOCHO CSMFO CONF GENERAL FUND FINANCE 625.00-
MOMENTUM PLUS SUB GENERAL FUND FINANCE 4.95
BALDERAS TRAINING GENERAL FUND FINANCE 165.00
OCREGISTER.COM SUB GENERAL FUND FINANCE 2.00
DUPLICATE KEY GENERAL FUND FINANCE 3.59
AUTHORIZE.NET SUB GENERAL FUND FINANCE 10.00
OFFICE SUPPLIES GENERAL FUND FINANCE 101.97
OFFICE SUPPLIES GENERAL FUND FINANCE 30.58
WSJ MONTHLY SUB GENERAL FUND FINANCE 8.25
APPLE ICLOUD SUB GENERAL FUND FINANCE 0.99
OFFICE SUPPLIES GENERAL FUND FINANCE 6.31
ECON & BUS REVIEW SUB GENERAL FUND FINANCE 50.00
OFFICE SUPPLIES GENERAL FUND FINANCE 18.31
OFFICE SUPPLIES GENERAL FUND FINANCE 343.88
OFFICE SUPPLIES GENERAL FUND FINANCE 10.80
TABLECLOTH DRY CLEAN GENERAL FUND POLICE ADMINISTRATION 50.00 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 53.92 AMAZON PRIME SUB GENERAL FUND POLICE ADMINISTRATION 16.38 PD RECRUIT SUPPLIES GENERAL FUND POLICE ADMINISTRATION 246.76 IACP ANNUAL SUB GENERAL FUND POLICE ADMINISTRATION 270.00 ONSTAR SUB GENERAL FUND POLICE ADMINISTRATION 11.99
PELOTON SUB GENERAL FUND POLICE ADMINISTRATION 49.99
ONSTAR SUB GENERAL FUND POLICE ADMINISTRATION 15.00
OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 10.79 PD RECRUIT SUPPLIES GENERAL FUND POLICE ADMINISTRATION 245.25 KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 8.22 PD CAR WASHES 12/03/25 GENERAL FUND POLICE ADMINISTRATION 330.40 KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 888.14 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 87.93 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 2.61 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 11.57 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 546.17 KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 8.22 POWER BI GENERAL FUND POLICE ADMINISTRATION 99.00
OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 12.00 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 424.65 REFUND: CRUZ TRAVEL GENERAL FUND PATROL 4.50-
NAVARRO TRAINING GENERAL FUND PATROL 573.00
GOSSETT BUSINESS CARDS GENERAL FUND PATROL 92.32
LE ANNUAL TRAINING GENERAL FUND PATROL 922.15
MAVERICK DATA SUB GENERAL FUND INVESTIGATION 257.78
LICEA TRAINING GENERAL FUND RECORDS 425.00
ROMAN TRAINING GENERAL FUND RECORDS 189.00
WARRANTS 01/2026
DESCRIPTION
10
VENDOR NAME FUND DEPARTMENT AMOUNT_
OFFICE SUPPLIES GENERAL FUND RECORDS 64.66
OFFICE SUPPLIES GENERAL FUND RECORDS 63.65
OFFICE SUPPLIES GENERAL FUND RECORDS 63.65-
OFFICE SUPPLIES GENERAL FUND RECORDS 64.66-
OFFICE SUPPLIES GENERAL FUND RECORDS 76.08
OFFICE SUPPLIES GENERAL FUND RECORDS 37.83
OFFICE SUPPLIES GENERAL FUND RECORDS 112.92
WW SUPPLIES GENERAL FUND COMMUNITY OUTREACH 16.38
COFFEE WITH A COP SUPPLIES GENERAL FUND COMMUNITY OUTREACH 10.91 OCTMA HOLIDAY LUNCHEON GENERAL FUND COMMUNITY OUTREACH 25.00 TRAFFIC SUPPLIES GENERAL FUND TRAFFIC 89.80
CERT SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 68.25 EOC DRILL SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 8.39 EOC DRILL SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 8.39 EOC DRILL SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 64.51 EOC DRILL SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 43.68 K9 FOOD GENERAL FUND K-9 UNIT 106.01
K9 VET CHARGES GENERAL FUND K-9 UNIT 195.00
K9 FOOD GENERAL FUND K-9 UNIT 106.01
APPLE ICLOUD SUB GENERAL FUND COMMUNITY DEVEL ADMIN 2.99 VOLUNTEER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 26.85 VOLUNTEER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 62.44 VOLUNTEER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 83.25 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 152.94 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 56.78 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 198.00 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 152.03 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 50.00 CONTRACTOR PKG PERMITS GENERAL FUND COMMUNITY DEVEL ADMIN 473.95 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 55.01 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 61.44 TORRES & LEDONNE TRAINING GENERAL FUND COMMUNITY DEVEL ADMIN 60.00 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 30.55 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 29.36 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 40.40 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 43.68 DS HOLIDAY CARDS GENERAL FUND COMMUNITY DEVEL ADMIN 69.35 NP POLO EMBROIDERY GENERAL FUND COMMUNITY DEVEL ADMIN 360.18 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 42.49 OFFICE SUPPLES GENERAL FUND COMMUNITY DEVEL ADMIN 817.12 WW SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 60.09
RIBBON CUTTING SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 75.14 RIBBON CUTTING SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 9.81 PW UNIFORMS GENERAL FUND STREET MAINTENANCE 254.48
STREET MAINT SUPPLIES GENERAL FUND STREET MAINTENANCE 1,106.58 DOOR HANGERS GENERAL FUND STREET MAINTENANCE 241.46
PARK MAINT SIGNAGE GENERAL FUND PARK MAINTENANCE 147.49 OFFICE SUPPLIES GENERAL FUND PARK MAINTENANCE 167.16
DOG PARK BOULDER GENERAL FUND PARK MAINTENANCE 591.55
PARK MAINT SUPPLIES GENERAL FUND PARK MAINTENANCE 519.63 DOG PARK PLAQUE GENERAL FUND PARK MAINTENANCE 1,649.76
PARK MAINT SUPPLIES GENERAL FUND PARK MAINTENANCE 248.99 PARK MAINT SUPPLIES GENERAL FUND PARK MAINTENANCE 340.05 DOG PARK SIGNAGE GENERAL FUND PARK MAINTENANCE 1,133.93 OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 92.50 OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 49.79 WARRANTS 01/2026
DESCRIPTION
11
VENDOR NAME FUND DEPARTMENT AMOUNT_
OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 39.31 PARK MAINT SUPPLIES GENERAL FUND BUILDING MAINTENANCE 1,156.79 OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 165.37 OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 576.59 BLDG MAINT SUPPLIES GENERAL FUND BUILDING MAINTENANCE 170.67 BLDG MAINT SUPPLIES GENERAL FUND BUILDING MAINTENANCE 186.63 BLDG MAINT SUPPLIES GENERAL FUND BUILDING MAINTENANCE 410.04 BLDG MAINT SUPPLIES GENERAL FUND BUILDING MAINTENANCE 1,977.08 DRINKING WATER 12/25 GENERAL FUND BUILDING MAINTENANCE 294.59 DRINKING WATER 12/25 GENERAL FUND BUILDING MAINTENANCE 212.99 TABLECLOTH DRY CLEAN GENERAL FUND ECONOMIC DEVELOPMENT 200.00 REC BUCKS STICKERS GENERAL FUND ECONOMIC DEVELOPMENT 317.45 GELA SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 104.88
OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 7.64 REC SUPPLIEES GENERAL FUND RECREATION ADMINISTRAT 871.07 E NODA & FARAJIAN TRAINING GENERAL FUND RECREATION ADMINISTRAT 60.00 STAFF HOLIDAY GIFT GENERAL FUND RECREATION ADMINISTRAT 1,087.50 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 10.35 DIRECT TV EOC GENERAL FUND RECREATION ADMINISTRAT 109.99 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 43.83 SPOTIFY SUB GENERAL FUND RECREATION ADMINISTRAT 19.99
OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 75.89 REC HOLIDAY CARDS GENERAL FUND RECREATION ADMINISTRAT 202.80 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 54.63 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 34.13 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 63.37 STAFF CPR CERT GENERAL FUND RECREATION ADMINISTRAT 37.00 STAFF CPR CERT GENERAL FUND RECREATION ADMINISTRAT 37.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 69.99 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 10.60 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 162.86 ADC SUB GENERAL FUND RECREATION ADMINISTRAT 450.00
REC HOLIDAY CARDS GENERAL FUND RECREATION ADMINISTRAT 243.85 STAFF CPR CONF GENERAL FUND RECREATION ADMINISTRAT 3,090.00 STAFF CPR CONF GENERAL FUND RECREATION ADMINISTRAT 2,575.00 APPLE ICLOUD SUB GENERAL FUND RECREATION ADMINISTRAT 9.99 CONSTANT CONTACT SUB GENERAL FUND RECREATION ADMINISTRAT 422.75 DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 28.70
DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 391.47
FALL CAMP SUPPLIES GENERAL FUND DAY CAMP 132.84
WINTER CAMP SUPPLIES GENERAL FUND DAY CAMP 276.31
TRACK FIELD RENTAL GENERAL FUND SPORTS 87.45
BASKETBALL SUPPLIES GENERAL FUND SPORTS 20.75
VOLLEYBALL SUPPLIES GENERAL FUND SPORTS 50.39
VOLLEYBALL SUPPLIES GENERAL FUND SPORTS 49.72
SOCCER FIELD RENTAL GENERAL FUND SPORTS 145.76
BASKETBALL SUPPLIES GENERAL FUND SPORTS 972.31
VOLLEYBALL SUPPLIES GENERAL FUND SPORTS 218.79
VOLLEYBALL SUPPLIES GENERAL FUND SPORTS 110.48
BASKETBALL SUPPLIES GENERAL FUND SPORTS 3.95
ADULT SOCCER SUPPLIES GENERAL FUND SPORTS 304.50
CC MAT SERVICE 12/06/25 GENERAL FUND SPECIAL CLASSES 111.79 CC MAT SERVICE 12/20/25 GENERAL FUND SPECIAL CLASSES 111.79 SENIOR PRGM SUPPLIES GENERAL FUND SPECIAL CLASSES 30.56 SERVE LOS AL RENTAL GENERAL FUND SPECIAL EVENTS 354.34
WW SUPPLIES GENERAL FUND SPECIAL EVENTS 28.95
WARRANTS 01/2026
DESCRIPTION
12
VENDOR NAME FUND DEPARTMENT AMOUNT_
WW SUPPLIES GENERAL FUND SPECIAL EVENTS 3.32
HOLIDAY DECOR CONTEST GENERAL FUND SPECIAL EVENTS 660.00 WW SUPPLIES GENERAL FUND SPECIAL EVENTS 222.87
WW SUPPLIES GENERAL FUND SPECIAL EVENTS 20.20
REC SUPPLIES GENERAL FUND SPECIAL EVENTS 31.45
DONATION DRIVE SUPPLIES GENERAL FUND SPECIAL EVENTS 502.46 REFUND: PARK BOULDER S&H GENERAL FUND CAPITAL PROJECTS 672.27- CIP 24/25-03 OAK ST PROJEC GAS TAX CAPITAL PROJECTS 516.00 EV CHARGING AIR QUALITY FUND GARAGE 38.28
EV CHARGING AIR QUALITY FUND GARAGE 43.47
GARAGE FUND GARAGE 764.64
FLEET FUEL 12/25
TAX ADJUSTMENT 12/25
GARAGE FUND GARAGE 112.74
PD VEHICLE TITLE DUPLICATE GARAGE FUND GARAGE 27.00
PD VEHICLE TITLE DUPLICATE GARAGE FUND GARAGE 0.54_
TOTAL: 57,526.13
ULINE, INC. PW LOCKERS GENERAL FUND STREET MAINTENANCE 3,408.16 BLDG MAINT SUPPLIES 11/25 GENERAL FUND BUILDING MAINTENANCE 1,109.63_ TOTAL: 4,517.79
V & V MANUFACTURING, INC. POLICE AIDE BADGE GENERAL FUND RECORDS 73.13_ TOTAL: 73.13
VECTORUSA VERKADA CAMERA CLOUD GENERAL FUND BUILDING MAINTENANCE 3,075.00_ TOTAL: 3,075.00
VERITONE, INC ANNUAL RIPA SUB 12/25-12/2 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 2,100.00_ TOTAL: 2,100.00
VERIZON VEHICLE GPS SVCS 01/26 GENERAL FUND COMMUNITY DEVEL ADMIN 537.55_ TOTAL: 537.55
VERIZON WIRELESS CITY CELLPHONES 11/25-12/2 GENERAL FUND NON-DEPARTMENTAL 2,987.13_ TOTAL: 2,987.13
VESTIS GROUP INC GENERAL FUND STREET MAINTENANCE 115.48 GENERAL FUND STREET MAINTENANCE 181.36
GENERAL FUND STREET MAINTENANCE 104.92
GENERAL FUND STREET MAINTENANCE 104.92
GENERAL FUND STREET MAINTENANCE 104.92
GENERAL FUND STREET MAINTENANCE 104.92_
TOTAL: 716.52
VISUAL EDGE IT, INC. GENERAL FUND NON-DEPARTMENTAL 2,081.24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 132.66_
TOTAL: 2,213.90
VOYAGER FLEET SYSTEMS, INC. GARAGE FUND GARAGE 10,390.70 UNIFORMS RENTAL 09/29/25
UNIFORMS RENTAL 12/15/25
UNIFORMS RENTAL 12/22/25
UNIFORMS RENTAL 12/29/25
UNIFORMS RENTAL 01/05/26
UNIFORMS RENTAL 01/12/26
GARAGE FUND GARAGE 383.36-
TOTAL: 10,007.34
WEST COAST ARBORISTS, INC. PARK MAINTENANCE 1,560.00
PARK MAINTENANCE 1,174.00_
TOTAL: 2,734.00
WHITTIER FERTILIZER COMPANY SEED COVER SUPPLIES
GENERAL FUND
GENERAL FUND
PARK MAINTENANCE 1,294.61
WARRANTS 01/2026
DESCRIPTION
TREE REMOVAL 11/16-11/30/25
GRID TREE TRIM 12/25
GENERAL FUND
EPSON PRINTER SUPPLIES
PD DESKTOP PRINTERS TAX
LANDSCAPE MAINT EQUIP
LANDSCAPE MAINT EQUIP
13
VENDOR NAME FUND DEPARTMENT AMOUNT_
SEED COVER SUPPLIES GENERAL FUND PARK MAINTENANCE 199.35_ TOTAL: 1,493.96
=============== FUND TOTALS ================
10 GENERAL FUND 945,045.68
20 GAS TAX 516.00
23 AIR QUALITY FUND 81.75
25 BUILDING IMPROVEMENT 10,584.00
50 GARAGE FUND 23,101.67
53 TECHNOLOGY REPLACEMENT 61,814.07
54 SELF INSURANCE TRUST 7,453.84
--------------------------------------------
GRAND TOTAL: 1,048,597.01
--------------------------------------------
WARRANTS 01/2026
DESCRIPTION
14
Date: January 1, 2026 Number of Transactions: 12 Total Batch: $8,702.44 Retirees Medical Reimbursement
15
Payroll Overview
Payroll Bi-Weekly Regular 01/02/2026
Pay Date 01/02/2026
# Employees 142
# Paid Employees 142
# Regular 142
# Pay Periods 1
Base Compensation Changes 1
New Hires 1
Terminations 1
Employee Payments
# EE's $ Amount
Checks Paid By POD7 | UK 3 3 503.01 D
Direct Deposits Debited 149 138 270,968.46 D
Total 271,471.47
(D) POD7 | UKG Payroll Services Admin Debit -271,471.47 Your Remaining Bank Account Liability 0.00
Vouchers Printed 3
Vouchers Suppressed 0
Taxes
EIN EE's $ Amount
FIT/EE 95-2133135 88 38,851.31 D
MEDI/ER 95-2133135 142 5,438.33 D
MEDI/EE 95-2133135 142 5,438.33 D
SIT:CA/EE 932-0185-3 80 15,296.91 D
Total 65,024.88
(D) POD7 | UKG Payroll Services Admin Debit -65,024.88
Your Remaining Tax Liability 0.00
Vendor Liabilities
EE's $ Amount
Colorado Family Support 1 230.76D
Total 230.76
(D) POD7 | UKG Payroll Services Admin Debit -230.76
Your Remaining Vendor Liability 0.00
Total
Total 336,727.11
POD7 | UKG Payroll Services Admin Debit -336,727.11
Total of Your Responsibility 0.00
Recap
POD7 | UKG Payroll S Date Bank Account # $ Amount
Vendor Payment SPA 12/31/2025 xxxxxxxx8587 230.76
Tax Payment 12/31/2025 xxxxxxxx8587 65,024.88
Empl. Checks SPA 12/31/2025 xxxxxxxx8587 503.01
Empl. Dir. Dep. SPA 12/31/2025 xxxxxxxx8587 270,968.46
Total Debits 336,727.11
--More--
Recap - Continued
Cash Requirements: xxxxxxxx8587 $ Amount
Vendor Payment SPA 230.76
Tax Payment 65,024.88
Empl. Checks SPA 503.01
Empl. Dir. Dep. SPA 270,968.46
Total 336,727.11
General Ledger Summary
Debit/Exp. Credit/Liab.
Earning 384,130.00
ER Deduction 81,739.66
ER Tax (Offset) 5,438.33
Check 503.01
ER Tax 5,438.33
Deduction 53,071.98
Tax 59,586.55
ER Deduction (Offset) 81,739.66
Direct Deposit 270,968.46
471,307.99 471,307.99
Comparison To Last Pay Period - Gross Wages
Payroll Recap & Funding
Bi-Weekly Regular 01/02/2026
16
Source Deduction Vendor Total Amount Total Amount (ER) Total Fund Employee AFLAC PostTax Aflac $ 65.48 $ - $ 65.48
Employee AFLAC PreTax Aflac $ 81.57 $ - $ 81.57
Employee CalPers Deferred Comp Calpers Def Comp $ 2,738.24 $ - $ 2,738.24 Employee CalPers Deferred Comp Loan Calpers Def Comp $ 158.30 $ - $ 158.30 Employee CalPers Deferred Comp Roth Calpers Def Comp $ 584.33 $ - $ 584.33 Employee / Employer CalPers MISC EE 8% Calpers Retirement $ 5,463.29 $ 10,988.07 $ 16,451.36 Employee CalPers Retirement Calpers Retirement $ 481.97 $ - $ 481.97 Employee / Employer CalPers Retirement MISC EE&ER Calpers Retirement $ 8,845.87 $ 9,085.57 $ 17,931.44 Employee CalPers Safety EE Calpers Retirement $ 1,492.17 $ - $ 1,492.17 Employee CalPers Safety EE B4 Calpers Retirement $ 2,624.29 $ - $ 2,624.29 Employee / Employer CalPers Safety EE&ER Calpers Retirement $ 10,879.12 $ 11,069.01 $ 21,948.13 Employer CalPers Safety ER Calpers Retirement $ - $ 12,523.19 $ 12,523.19 Employee CalPers Survivors Benefit Calpers Retirement $ 66.03 $ - $ 66.03 Employee Child Support 1 Deducted $ 230.76 $ - $ 230.76 Employer Dental Pre-Tax Delta Dental $ - $ 1,585.98 $ 1,585.98 Employee Employee Voluntary Life Life $ 300.43 $ - $ 300.43 Employee FSA Dependent Care FSA $ 192.31 $ - $ 192.31
Employee FSA Medical Expense FSA $ 1,507.76 $ - $ 1,507.76 Employee ICMA Deferred Comp EE ICMA $ 2,286.70 $ - $ 2,286.70 Employer ICMA Deferred Comp ER ICMA $ - $ 958.00 $ 958.00 Employee ICMA Loan Repay ICMA $ 1,254.95 $ - $ 1,254.95 Employee ICMA Roth ICMA $ 116.70 $ - $ 116.70
Employee Long Term Disability LT Disability $ 99.54 $ - $ 99.54 Employee / Employer Medical Pre-Tax Medical $ 7,480.63 $ 33,863.82 $ 41,344.45 Employee Nationwide Retirement FT Nationwide $ 2,987.58 $ - $ 2,987.58 Employee / Employer Nationwide Retirement PT Nationwide $ 1,317.19 $ 1,317.21 $ 2,634.40 Employee Police Officer Dues Dues $ 1,442.77 $ - $ 1,442.77 Employee Teamsters Local 911 Dues $ 374.00 $ - $ 374.00 Employer Vision Pre-Tax Vision $ - $ 348.81 $ 348.81
$53,071.98 $81,739.66 $134,811.64
BENEFITS & WITHHOLDINGS
City of Los Alamitos
Pay Period 12/14-12/27/2025 Check Date:01/02/2026
17
Payroll Overview
Payroll Bi-Weekly Regular 01/16/2026
Pay Date 01/16/2026
# Employees 138
# Paid Employees 138
# Regular 138
# Pay Periods 1
Base Compensation Changes 76
Terminations 1
Employee Payments
# EE's $ Amount
Checks Paid By POD7 | UK 3 3 513.87 D
Direct Deposits Debited 145 134 256,792.27 D
Total 257,306.14
(D) POD7 | UKG Payroll Services Admin Debit -257,306.14 Your Remaining Bank Account Liability 0.00
Vouchers Printed 3
Vouchers Suppressed 0
Taxes
EIN EE's $ Amount
FIT/EE 95-2133135 92 34,288.53 D
MEDI/ER 95-2133135 138 5,132.68 D
MEDI/EE 95-2133135 138 5,132.68 D
SIT:CA/EE 932-0185-3 79 13,374.36 D
Total 57,928.25
(D) POD7 | UKG Payroll Services Admin Debit -57,928.25
Your Remaining Tax Liability 0.00
Vendor Liabilities
EE's $ Amount
Colorado Family Support 1 230.76D
Total 230.76
(D) POD7 | UKG Payroll Services Admin Debit -230.76
Your Remaining Vendor Liability 0.00
Total
Total 315,465.15
POD7 | UKG Payroll Services Admin Debit -315,465.15
Total of Your Responsibility 0.00
Recap
POD7 | UKG Payroll S Date Bank Account # $ Amount
Vendor Payment SPA 01/15/2026 xxxxxxxx8587 230.76
Tax Payment 01/15/2026 xxxxxxxx8587 57,928.25
Empl. Checks SPA 01/15/2026 xxxxxxxx8587 513.87
Empl. Dir. Dep. SPA 01/15/2026 xxxxxxxx8587 256,792.27
Total Debits 315,465.15
--More--
Recap - Continued
Cash Requirements: xxxxxxxx8587 $ Amount
Vendor Payment SPA 230.76
Tax Payment 57,928.25
Empl. Checks SPA 513.87
Empl. Dir. Dep. SPA 256,792.27
Total 315,465.15
General Ledger Summary
Debit/Exp. Credit/Liab.
Earning 363,138.11
ER Deduction 82,295.38
ER Tax (Offset) 5,132.68
Check 513.87
ER Tax 5,132.68
Tax 52,795.57
Deduction 53,036.40
ER Deduction (Offset) 82,295.38
Direct Deposit 256,792.27
450,566.17 450,566.17
Comparison To Last Pay Period - Gross Wages
Payroll Recap & Funding
Bi-Weekly Regular 01/16/2026
18
Source Deduction Vendor Total Amount Total Amount (ER) Total Fund Employee AFLAC PostTax Aflac $ 65.48 $ - $ 65.48
Employee AFLAC PreTax Aflac $ 170.36 $ - $ 170.36
Employee CalPers Deferred Comp Calpers Def Comp $ 2,634.07 $ - $ 2,634.07 Employee CalPers Deferred Comp Loan Calpers Def Comp $ 158.30 $ - $ 158.30 Employee CalPers Deferred Comp Roth Calpers Def Comp $ 617.91 $ - $ 617.91 Employee / Employer CalPers MISC EE 8% Calpers Retirement $ 5,478.97 $ 11,019.62 $ 16,498.59 Employee CalPers Retirement Calpers Retirement $ 481.97 $ - $ 481.97 Employee / Employer CalPers Retirement MISC EE&ER Calpers Retirement $ 8,653.80 $ 8,888.29 $ 17,542.09 Employee CalPers Safety EE Calpers Retirement $ 1,492.17 $ - $ 1,492.17 Employee CalPers Safety EE B4 Calpers Retirement $ 2,619.79 $ - $ 2,619.79 Employee / Employer CalPers Safety EE&ER Calpers Retirement $ 10,834.36 $ 11,023.45 $ 21,857.81 Employer CalPers Safety ER Calpers Retirement $ - $ 12,509.50 $ 12,509.50 Employee CalPers Survivors Benefit Calpers Retirement $ 66.03 $ - $ 66.03 Employee Child Support 1 Deducted $ 230.76 $ - $ 230.76 Employer Dental Pre-Tax Delta Dental $ - $ 1,585.98 $ 1,585.98 Employee Employee Computer Loan Computer Loan/CASH $ 47.92 $ - $ 47.92 Employee Employee Voluntary Life Life $ 388.92 $ - $ 388.92 Employee FSA Dependent Care FSA $ 192.31 $ - $ 192.31
Employee FSA Medical Expense FSA $ 1,507.76 $ - $ 1,507.76 Employee ICMA Deferred Comp EE ICMA $ 2,286.70 $ - $ 2,286.70 Employer ICMA Deferred Comp ER ICMA $ - $ 958.00 $ 958.00 Employee ICMA Loan Repay ICMA $ 1,254.95 $ - $ 1,254.95 Employee ICMA Roth ICMA $ 116.70 $ - $ 116.70
Employee Long Term Disability LT Disability $ 99.54 $ - $ 99.54 Employee / Employer Medical Pre-Tax Medical $ 7,480.63 $ 34,603.75 $ 42,084.38 Employee Nationwide Retirement FT Nationwide $ 2,987.58 $ - $ 2,987.58 Employee / Employer Nationwide Retirement PT Nationwide $ 1,352.65 $ 1,352.66 $ 2,705.31 Employee Police Officer Dues Dues $ 1,442.77 $ - $ 1,442.77 Employee Teamsters Local 911 Dues $ 374.00 $ - $ 374.00 Employer Vision Pre-Tax Vision $ - $ 354.13 $ 354.13
$53,036.40 $82,295.38 $135,331.78
BENEFITS & WITHHOLDINGS
City of Los Alamitos
Pay Period 12/28-01/10/2025 Check Date:01/16/2026
19
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
January 20, 2026
1. CALL TO ORDER
The City Council met in Regular Session at 6:00 p.m., Monday, January 20, 2026, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Hasselbrink presiding.
2. ROLL CALL
Present: Council Members: Hibard, Loe, Nefulda
Mayor Pro Tem Doby, Mayor Hasselbrink
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Barbara Biscocho, Finance Manager
Michael Claborn, Chief of Police
Craig Covey, Division Chief of Orange County Fire Authority Michael S. Daudt, City Attorney
Craig Koehler, Finance Director
Matthew Lightener, Management Analyst
Emeline Noda, Rec. & Com. Svcs./Intergovernmental Affairs Director
Ron Noda, Assistant City Manager/Dev. Services Director Windmera Quintanar, MMC, City Clerk/Director of
Communications
Chelsi Wilson, Administrative Services Manager
3. PLEDGE OF ALLEGIANCE
Mayor Doby will lead the Pledge of Allegiance.
4. INVOCATION
Mayor Pro Tem Nefulda will give the Invocation.
5. PRESENTATIONS
Mayor Doby presented awards as listed.
A. Presentation to Marilyn Bates for her Generous Donation Towards the new Electric Vehicle Transportation Program
B. Recognition of Taboon Mediterranean Express for Being Featured as the January 2026 Mayor's Business Spotlight
City Council Regular Agenda
January 20, 2026
C. Presentation of Certificate to Matthew Lightner, Management Analyst, in Recognition of Being Named the Los Alamitos Employee of the Quarter
City Manager Simmons spoke regarding Mr. Lightner’s service and presented him with certificates.
D. Presentation by Executive Director Howard Kummerman Regarding the Cypress College Americana Awards
Mr. Kummerman gave a presentation and introduced Los Alamitos’ honoree Debbie Kent. Ms. Kent spoke briefly.
6. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Doby opened Oral Communications.
Rodrigo Rodrigues spoke regarding his new business, Fresh Yard Scoop.
Mayor Doby closed Oral Communications.
7. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Doby spoke regarding attendance at…. 6:26 p.m.
8. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide direction to Staff to place an item on a future agenda.
City Manager Simmons stated he has been appointed as the Orange County City Manager Association representative to the Association of California Cities – Orange County Board and stated he would be giving a presentation to the Orange County Council of Governments Board of Directors in February.
Recreation and Community Services/Intergovernmental Affairs Director Noda spoke regarding the upcoming events Race on the Base and Weekend of Art, and encouraged the community to use the Los Al Link.
City Council Regular Agenda
January 20, 2026
9. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from December 1, 2025 to December 31, 2025.
Motion/Second: Hasselbrink/Nefulda
Unanimously Carried: The City Council ratified the Warrants from December 1, 2025, to December 31, 2025, for $2,411,219.02.
ROLL CALL
Mayor Doby Aye
Mayor Pro Tem Nefulda Aye
Council Member Hasselbrink Aye
Council Member Hibard Aye
Council Member Loe Aye
10. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Motion/Second: Hibard/Nefulda
Unanimously Carried: The City Council approved the following Consent Calendar items:
A. Approval of Minutes (Administration)
Approved the City Council Regular minutes of November 16, 2025, and December 15, 2025.
B. 2026 Budget Calendar (Finance)
This report seeks to establish the 2026 Budget Calendar.
The City Council approved the budget calendar for 2026.
C. Request for Proposals for Comprehensive Banking Services (RFP 2026-01) (Finance)
The City of Los Alamitos is requesting proposals from qualified public depositories (a state or national bank located in California, as defined by Section 53635.2 of the California Government Code) to provide comprehensive banking services.
The City Council approved the issuance of the Request for Proposals for Comprehensive Banking Services (RFP 2026-01).
D. Agreement with Los Alamitos Youth Baseball (Recreation) This item recommends approval of an agreement with Los Alamitos Youth
City Council Regular Agenda
January 20, 2026
Baseball (LAYB) to coordinate recreational sports programs and events at Sunburst Field located at 4370 Farquhar, Los Alamitos, CA 90720, for expanded recreational programs and events.
The City Council authorized the City Manager to sign a one-year contractual agreement, in a form approved by the City Attorney, with Los Alamitos Youth Baseball (LAYB) for coordination services and management of recreational sports programs and events at Sunburst Field from January 1, 2026, to December 31, 2026.
E. Joint Use Agreement with the Los Alamitos Unified School District (Recreation)
This item recommends approval of an amended and restated Joint Use Agreement with Los Alamitos Unified School District (LAUSD) for the site containing Oak Middle School Gym and the City Community Center Building.
The City Council authorized the Mayor to sign the Amended and Restated Joint Use Agreement with Los Alamitos Unified School District for the ongoing use of the District Gym, and the rights and obligations related to the City Community Center and Site (Oak Middle School).
F. Award of Bid to Hardy and Harper, Inc. for the Oak Street Improvement Project (CIP 24/25-03) (Development Services)
This item recommends award of a bid to begin the street improvements on Oak Street, CIP 24/25-03. The City of Los Alamitos proposes to grind and overlay asphalt streets and repair damaged concrete as part of the City’s ongoing pavement management program.
The City Council:
1. Awarded a construction contract for the Oak Street Improvement Project (CIP 24/25-03), in the amount of $364,332.00 to Hardy and Harper, Inc.; and,
2. Authorized the Mayor to execute the contract with Hardy and Harper, Inc. for the Oak Street Improvement Project; and,
3. Authorized the City Manager to approve construction change orders as needed in an amount not to exceed the contingency reserve of 15% ($54,649.80).
G. Notice of Completion (NOC) for Soroptimist Park Improvement Project (CIP 24/25-08) (Development Services)
This item recommends that the City Council accept the Soroptimist Park Improvement Project (CIP 24/25-08) as complete.
City Council Regular Agenda
January 20, 2026
The City Council:
1. Accepted the completion of construction by Western State Builders, Inc. for the Soroptimist Park Improvement Project (CIP 24/25-08); and,
2. Authorized the City Clerk to record the Notice of Completion with the Orange County Recorder's Office; and,
3. Authorized Staff to release the 5% retention to the contractor, to Western State Builders, Inc., in the amount of $9,544.00, up to thirtyfive (35) days after recording of the Notice of Completion.
H. Notice of Completion (NOC) for Community Center Acoustic Sound Panel Installation Project (Development Services)
This item recommends that the City Council accept the completion of the Community Center Acoustic Sound Panel Installation Project. The project included the procurement and installation of acoustic wall panels in Activity Rooms 1, 2, and 3 of Community Center 1 to improve sound quality, reduce reverberation, and enhance overall usability of the space.
The City Council:
1. Accepted the Notice of Completion for the Community Center Acoustic Sound Panel Installation Project as completed by the KYA Group; and,
2. Authorized the City Clerk to record the Notice of Completion with the Orange County Recorder's Office; and,
3. Authorized staff to release the retention to the contractor, KYA Group, in the amount of $3,320.09, up to thirty-five (35) days after recording of the Notice of Completion.
11. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Council Member Loe and Mayor Pro Tem Nefulda stated there was nothing to report.
Council Member Hibard spoke regarding America celebrating 250 years.
City Council Regular Agenda
January 20, 2026
Council Member Hasselbrink spoke regarding Orange County Fire Authority Chief Fennesy’s retirement, attendance at the Budget Standing Committee, Association of California Cities – Orange County Board installation, and participation in the CalCities webinar.
12. ADJOURNMENT
The City Council adjourned at 6:38 p.m. to Monday, February 9, 2026.
Tanya Doby, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
SPECIAL MEETING
January 29, 2026
1. CALL TO ORDER
The City Council met in Special Session at 12:08 p.m., Monday, January 29, 2026, in the Council Chamber located at Fairfield by Marriott Inn & Suites – Aviation Room,10650 Los Alamitos Blvd, Los Alamitos, CA 90720, Mayor Hasselbrink presiding.
2. ROLL CALL
Present: Council Members: Hibard, Loe, Nefulda
Mayor Pro Tem Doby, Mayor Hasselbrink
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Michael S. Daudt, City Attorney
Craig Koehler, Finance Director
Emeline Noda, Rec. & Com. Svcs./Intergovernmental Affairs Director Ron Noda, Assistant City Manager/Dev. Services Director Windmera Quintanar, MMC, City Clerk/Director of Communications
3. INTRODUCTION
City Manager Simmons provided an introduction and overview of the plans for the day.
4. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak about any item described on the agenda prior to the Council's consideration of that item.
Pursuant to the Brown Act Section 54954.3 (b), remarks are limited to items described in the notice for the meeting. Remarks are to be limited to not more than three minutes per speaker.
City Clerk Quintanar advised that no one was present wishing to speak.
5. CONTEXT FOR STRATEGIC PLANNING WORKSHOP
B. Summary of Consultant’s Full Report
Marie Knight, Marike Knight Solutions, led a discussion with Staff and the City Council regarding the findings from the one-on-one interviews with Council.
City Council Special Minutes
January 29, 2026
A. Executive Team Presentations by Department
Chief Claborn, Director Noda, Assistant Director Koehler, and Assistant City Manager Noda presented Department achievements and upcoming challenges.
6. DISCUSSION OF CITY COUNCIL GOALS AND OBJECTIVES
The City Council will discuss goals for 2026 and 2027, taking into consideration staff presentations and the consultant’s report. The consultant will facilitate a structured discussion to develop an actionable plan to guide the City of Los Alamitos in the coming years.
Ms. Knight led a discussion of the top priorities with the Staff and the Council. City Manager Simmons indicated that Staff would meet to discuss implementation of the goals and objectives discussed and would bring back a formal plan to Council for adoption at a regular meeting.
7. ADJOURNMENT
The City Council adjourned at 5:14 p.m.
Tanya Doby, Mayor
Attest:
Windmera Quintanra, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 9, 2026 ITEM NUMBER: 10B
To: Mayor Tanya Doby & Members of the City Council
Presented By: Windmera Quintanar, City Clerk
Subject: Resolution No. 2026-01 - Annual Update of the Records Management Program
SUMMARY
In October 2015, the City Council adopted the Citywide Records Management Program. As part of this program, a dedicated Records Management Day was established, along with annual updates to the records retention schedule. This item proposes revisions to the existing policy to strengthen and ensure the continued success of the Records Management Program.
RECOMMENDATION
Adopt Resolution 2026-01, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS MANAGEMENT PROGRAM AND REPEALING RESOLUTION NO. 2025-03 IN ITS ENTIRETY”.
BACKGROUND
Records management is the systematic control of the creation, acquisition, processing, use, protection, storage and final disposition of all recorded information required by the City to conduct its business effectively. It involves assembling and managing the correct information.
The primary concern is the efficient, effective, and economic management of information.
Records management is more than just retention schedules and destruction. It is the proper management of records throughout the entirety of their life cycles.
The annual review and adoption of the Records Management Program ensures the continued effectiveness of a program designed to improve staff efficiency, allocate limited resources appropriately, and maintain compliance with legal, administrative, and fiscal retention requirements. It is important to note that the Records Retention Schedule is not an inventory of all records currently held by the City; rather, it lists a wide variety of record types commonly used in local government practices. As required by the Records Management Program, the City Clerk annually reviews and proposes amendments to the Program for approval by the City Attorney and City Council.
DISCUSSION
Since the adoption of the Records Management Program in 2015, staff have actively identified and purged obsolete records to maintain compliance and efficiency. The most recent Annual Records Management Day was held on October 13, 2025. On this day, City Hall is closed to the public, allowing staff to dedicate their full attention to records management. This process is
detail-oriented and labor-intensive, and the ability to work uninterrupted has been well-received by staff.
In conjunction with Records Management Day, the staff holds a free Community Paper Shredding event for the public. The public was allowed to bring up to 4 bankers' boxes of records for on-site shredding. The event lasted three hours. Public participation was lower than in previous years, which may be attributed to the addition of paper shredding services during the Spring Neighborhood Clean-Up earlier in the year. Staff will continue to monitor participation levels to determine whether this remains a valuable community service.
The City Clerk’s Office made minor formatting changes throughout the policy. The only significant addition was the creation of a category for Workplace Violence, as required by new State legislation. The City Clerk’s Office and City Attorney have reviewed the changes and the required retention of all records and have found them to be in compliance with applicable statutes.
FISCAL IMPACT
There is no cost to continue the implementation of this policy.
Attachment: 1. Resolution No. 2026-01- Records Management Program
2. Exhibit A - Policy
3. Exhibit B - Retention Schedule
4. Exhibits C-E - Forms
RESOLUTION NO. 2026-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LOS ALAMITOS, CALIFORNIA, ADOPTING A RECORDS
MANAGEMENT PROGRAM AND REPEALING
RESOLUTION NO. 2025-03 IN ITS ENTIRETY
WHEREAS, the City wishes to establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records based on State and Federal statutes governing public records; and,
WHEREAS, the City wishes to ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public; and, WHEREAS, the objectives of the Records Management Program include:
• Efficient information retrieval
• Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space
• Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule • Preservation of records with long-term or permanent value • Protection of records vital to the City in the event of a disaster • Elimination of duplicate records
WHEREAS, Section 34090 of the Government Code of the State of California requires permanent retention of certain records and authorizes the destruction of others after stated periods of time on established terms and conditions; and, WHEREAS, on October 19, 2015, the City Council adopted Resolution 2015-30, which established the Records Management Program; and,
WHEREAS, the City Council finds it desirable to update the City's Records Management Program annually; and,
WHEREAS, the Records Management Program has been updated annually and was last updated on February 18, 2025, via Resolution No. 2025-03.
CC RESO 2026-01
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.
SECTION 2. Columbus Day is hereby recognized as Records Management Day.
City facilities will be closed to the public to allow Staff to work on Records Management.
SECTION 3. The City Council does hereby adopt the Records Management Program, attached hereto as Exhibit A, which shall supersede and replace any and all records management programs adopted by prior resolution of the City Council.
SECTION 4. The City Council does hereby repeal Resolution No. 2025-03 SECTION 5. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 9th day of February, 2026. ________________________________
Tanya Doby, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Michael S. Daudt, City Attorney
CC RESO 2026-01
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk, of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 9th day of February, 2026, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
____________________________________
Windmera Quintanar, MMC, City Clerk
RECORDS
MANAGEMENT
PROGRAM
Policy and Procedures
Administered by the City Clerk’s Office
Approved by the City Council on February 9, 2026
Resolution 2026-01 – Exhibit A
Records Management Program
CC RESO 2026-01 – Exhibit A
CITY OF LOS ALAMITOS
RECORDS MANAGEMENT POLICY & PROCEDURES
California Public Records Act: In enacting Chapter 6250 et seq. of the Government Code, “the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this State.”
1. PURPOSE
To establish policies and procedures under a Records Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, based on State and Federal statutes governing public records.
To ensure that a responsible program of records management is practiced and documented from creation to disposition in accordance with the law and in the best interest of the City and the general public.
2. REFERENCES
Including, but not limited to: California Government Code Sections 6250 et seq. (Public Records Act), 12236, 34090, 34090.5, 34090.6, and 34090.7 (See Records Retention Schedule – Legal Citation Reference List). “Govt. Code” shall hereinafter refer to the California Government Code.
3. POLICY STATEMENT
Policies and procedures, under the supervision and administration of the City Clerk’s Office, are hereby established for the coordination, administration and implementation of the Records Management Program, under which City records are retained for administrative, operational, legal, fiscal, historical or research purposes.
The City Clerk’s Office will distribute the Records Management Policy and Procedures document to all Department Directors and each Department records coordination. Each Department Director is responsible for ensuring that the records under his/her control are maintained and destroyed in accordance with the Policy. The Policy shall be revised as necessary to meet legal and administrative requirements.
4. OBJECTIVES
The Objectives of the Records Management Policy are:
4.1 Meet legal standards for public examination, protection, storage and retrieval of records.
4.2 Efficient information retrieval.
Records Management Program
CC RESO 2026-01 – Exhibit A
4.3 Transfer of inactive records from high-cost office space to low-cost storage or an electronic media imaging system, thus reducing filing equipment and increasing valuable office space.
4.4 Orderly destruction of records no longer required by statute to be retained, and which are no longer needed for administrative, operational, legal, fiscal, or historical purposes, in accordance with the Records Retention Schedule.
4.5 Preservation of records with long-term or permanent value.
4.6 Protection of records vital to the City in the event of a disaster.
4.7 Elimination of duplicate records.
5. APPLICABILITY
Records polices apply to all records, whether that are maintained in hard (paper) copy, electronically, or in some other fashion. Each department shall develop, implement, maintain, and adhered to a records management plan appropriate for the particular records it maintains, in cooperation with the office of the City Clerk.
The City is subject to a range of statutes and rules regarding record retention and disclosure.
6. RESPONSIBILITIES
6.1 City Clerk
The City Clerk is responsible for developing, coordinating, and administering policies and procedures for the implementation of the Records Management Program, and to provide assistance to Department Records Coordinators.
To perform this function, the City Clerk and/or his/her designee shall, on an ongoing and periodic basis:
• Create, maintain and distribute the necessary forms to implement the Records Management Program.
• Develop and maintain a retention and disposition schedule for all City records, including the preparation of any amendments as dictated by statute or administrative policy. Submit proposals for any scheduled amendments to the City Attorney and City Council for approval via a Council Resolution.
• Maintain a current inventory and index of records transferred to the Records Center for storage. Coordinate the transfer of records from department office areas to the Records Center.
Records Management Program
CC RESO 2026-01 – Exhibit A
• Establish guidelines and coordinate periodic reviews of City records to determine which records are eligible for destruction in accordance with the Records Retention Schedule and subject to the approval of the Department Director, City Clerk, and City Attorney.
• Coordinate with all City Departments, on a routine basis, the timely destruction of obsolete records according to the procedures herein.
Certify and document that records have been destroyed. Certificates of Destruction shall be permanently kept on file with the office of the City Clerk.
• Oversee the special handling of confidential, historical, and essential records, and ensure the safety of Vital Records in the event of a disaster. • Maintain accurate and timely electronic databases and a uniform filing system of all legislative actions affecting the creation, utilization, maintenance, retention, preservation and disposition of City records, in order to efficiently track and retrieve City records.
• Respond to records requests by City staff in an efficient and timely manner.
• Respond to public records requests and subpoenas for public records in accordance with law.
6.2 City Departments
• Each Department Director is responsible for designating a qualified Department Records Coordinator, who shall serve on the Records Management Committee.
• Each Department Director or his/her designee is responsible for maintaining a reliable and accurate filing system to ensure the efficient maintenance, retrieval and disposition of the records under his/her control.
• Each Department Director or his/her designee is responsible for ensuring that obsolete records under his/her control are destroyed in a timely manner, and authorizing the destruction, in accordance with the policies and procedures stated herein.
• Each Department Director or designee is responsible for submitting a request for any suggested revisions to its Records Retention Schedule, to the City Clerk who will review the request and submit a recommendation to the City Attorney and City Council.
Records Management Program
CC RESO 2026-01 – Exhibit A
• Each Department Records Coordinator is responsible for maintaining and controlling the disposition of records.
7. IDENTIFYING RECORDS
The simplest way to identify if material is a record is to consult the City’s Retention Schedule. If the material in question is identified on the schedule, records coordinators are obligated to maintain the record in accordance with the schedule. One of the most challenging aspects of records management can be determining if a document or media is a record when it is not identified on the schedule. If it is unclear if the material is a record or if it is clear that the material is a record, but is not included on the schedule the coordinator should contact the City’s Record Manager for additional assistance.
7.1 What is a Record?
Some records, because of their enduring administrative, fiscal, legal or historical value, should be permanently retained. These records require that special care and consideration be given to their storage conditions and enduring preservation. Examples of permanent records include meeting minutes from Brown Act governed bodies; resolutions, and ordinances.
Most records do not have values that warrant their permanent preservation.
Those records with short-term value should, upon reaching the end of the retention period, be destroyed.
Records are any writing or recording that contains information related to the conduct of the public's business prepared, owned, used, or retained by the City regardless of physical form or characteristics. "Regardless of physical form" means that video, audio files and data in a computer system used to conduct business are also records.
7.2 Non-Records
Even though records include a broad spectrum of recorded information, not all information held by the City is a record. Transitory Communications (routine correspondence not integrally related to City business) such as texts, instant messaging, and voice mail messages that are temporary or of a brief duration are not records. Additional guidelines for emails and use of personnel devices are covered in Administrative Regulation 7.1, Telecommunications Policy.
Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive accumulation, it is necessary to keep only current, useful materials and to destroy non-records immediately after needs have been satisfied. Staff should take care not to file non-records with records.
Examples of non-records include the following materials:
• Identical copies of documents maintained in the same file • Blank forms
Records Management Program
CC RESO 2026-01 – Exhibit A
• Extra copies of printed or processed materials
• Superseded manuals and other directives (maintained outside the office of record)
• Routine messages not integral to City business of a brief duration such as texts, instant messaging, and voicemails
• Materials received from other agencies, people, or businesses that require no action
• Catalogs, trade journals and other publications or papers received from government agencies, commercial firms or private institutions that require no action and are not part of an action case record
8. STORAGE OF RECORDS
The City of Los Alamitos is committed to effective records management and appropriate utilization of City resources. Proper storage of records in all states of a record’s lifecycle, regardless of format, aids in the allocation of space and reduces liability and cost to the organization. City records should only be stored on approved devices and in appropriate storage locations.
8.1 Electronically
State laws generally preclude the destruction of a public record less than two years old unless the record has been reproduced in some manner, properly stored, and is available for public disclosure to the same extent as the original. Accordingly, the Electronic Media Imaging System (EMIS) shall be the official repository used to retain and store electronic copies of City records. Use of any other system or device to store electronic copies in lieu of an original, must be approved by the City clerk prior to destruction of the original record. No page of any record shall be destroyed f the page cannot be reproduced electronically with full legibility. Every irreproducible page she be preserved in a manner that shall afford easy reference for the retention period set forth in the retention scheduled. Every reproduction made pursuant to this section shall be deemed an original record.
8.1.1 EMIS Storage Medium
The City recognizes the EMIS as the official electronic repository of the City.
This system complies with requirements regarding electronic record storage as set forth in section 34090.5 of the California State Government Code.
Records stored or transferred to the EMIS are eligible for destruction 30 days after entry in the EMIS with no further approval required provided the following criteria is met.
1. Department Records Coordinator identifies records that are imaged and stored in a medium other than the EMIS and are also stored in the EMIS.
2. The Department Records Coordinator confirms that quality control process is completed as outlined in the City’s Imaging Policy and Guidelines for City Records (administered by the City Clerk’s Office and adopted by Administrative Regulation) on designated records and that
Records Management Program
CC RESO 2026-01 – Exhibit A
30 days has elapsed from entry in the EMIS.
3. The Department Records Coordinator destroys the records as outlined in the City’s record retention schedule.
8.2 Offsite
The City will make every effort to avoid storing records in offsite storage facilities. Whenever possible, records will be held in the department responsible for the document (Office of Record) in their original form or stored in the EMIS.
8.3 Duplicate Records
When a duplicate of an official record exists, it may be destroyed as the discretion of the department director when the original record is on file electronically in the EMIS or in original format in the Office of Record, without further authorization from the City Clerk of City Attorney.
8.4 Records Disposition
Record disposition applies to all records, regardless of the physical form or location of the record. At the conclusion of a records retention period, the record shall be disposed of in accordance with this policy.
9. REQUIRED FORMS
The following forms are to be utilized by all City Department Directors or their designees in order to efficiently and accurately identify, inventory, transfer to storage, retrieve, and destroy records under his/her control: (Each form, including instructions, is attached hereto.)
9.1 Records Retention Schedule (Exhibit B)
This form governs the mandatory disposition of City records by indicating the minimum length of time records shall be maintained in the office and in storage, and the time period after which they may be destroyed.
The Retention Schedules are created by the Office of the City Clerk based on a detailed examination of the Records Inventory & Identification Forms, and interviews with each department to determine the legal, vital, administrative, or historical value of the records. Applicable codes and statues are referenced to determine the required retention period.
Retention schedules and amendments thereto are approved by the City Attorney, City Clerk and Department Head, and authorized by City Council resolution.
9.2 Records Inventory & Identification Form (Exhibit C) This form is used to collect the inventory and appraisal information needed to develop retention periods for public records under the control of each City Department. The records inventory is a detailed review of the quantity, type, function, and organization of records by category or record “series”. This
Records Management Program
CC RESO 2026-01 – Exhibit A
information is used by the Office of the City Clerk to research and apply the retention periods to each record “series” per legal and/or administrative requirements. When more than one legal citation applies to a particular record, the longest retention period shall apply. Once completed, the inventory forms are retained by the Office of the City Clerk.
9.3 Request for Amendment to Records Retention Schedule Form (Exhibit D)
This form is used when any change is needed in the Records Retention Schedule. It is completed by the requesting department and reviewed by the City Clerk or his/her designee. Each “Request for Amendment to Records Retention Schedule” form is then submitted to the City Attorney and City Clerk for approval and must be authorized by City Council resolution. The City Clerk or his/her designee will initiate and coordinate a periodic review of all department Retention Schedules to ensure compliance with legal requirements.
9.4 Authority to Destroy Obsolete Records Form (Exhibit E) This form is prepared by the department wishing to destroy records. The City Clerk or his/her designee reviews the form and forwards it to the City Attorney for approval. Once approved by the City Attorney, the records are destroyed. The form is then signed by the department verifying destruction and returned to the Office of the City Clerk for permanent retention.
10. DISPOSITION OF RECORDS
As provided by Govt. Code Section 34090, upon the request of the Department Head and with the written consent of the City Attorney and the City Clerk, the records identified in the Records Retention Schedule are authorized to be destroyed on an on-going basis in accordance with the retention periods described therein without the necessity of a specific resolution of the City Council.
10.1 Procedure
The Office of the City Clerk shall be responsible for scheduling and coordinating with all City Departments the destruction of records on an annual basis. The appropriate forms will be distributed to all City Departments in order to document the records to be destroyed.
It shall be required that the Department Head, City Attorney, City Clerk and Records Management Coordinator authorize and sign each “Authority to Destroy Obsolete Record” form prior to the records being destroyed.
NOTE: It is imperative that all signatory staff review the requests for Authority to Destroy Obsolete Records carefully to determine whether the records listed are involved in litigation or if there is an administrative and/or operational requirement that may require a temporary extension of the retention period.
Records Management Program
CC RESO 2026-01 – Exhibit A
Records deemed to be confidential in nature shall be shredded. All other records shall be removed from their locations for secure destruction.
The Department Director in control of the records and City Clerk or his/her designee shall certify each and every destruction of records. The City Clerk or his/her designee shall maintain a permanent record of all destroyed records and destruction certifications.
10.2 Exceptions
In accordance with Government Code Section 34090, the City is not authorized to destroy the following City records:
• Records affecting the title of real property or liens thereon. • Court records (unless the originals are maintained by a court of law). • Records required to be kept by statute.
• Records less than two years old.
• The minutes, resolutions, or ordinances of the City Council or the City’s Boards or Commissions.
11. VITAL RECORDS PROTECTION
Vital Records contain information necessary for the City to resume operations after a disaster. Each Department Director is responsible for identifying the Vital Records under his/her control and ensuring that the Vital Records are maintained according to the following procedures:
• All Vital Records shall be stored in a secure, safe and controlled environment, to protect the records from theft or damage (i.e. vault or Records Center). • Vital Records that are in use but are required to be kept in a secured area, should be returned to the secured area at the end of each workday. Vital Records should not be allowed to accumulate on desks or in unprotected areas. • The Information Technology Division shall back up the City’s Servers, and imaged records each business day in accordance with procedures established with the Administrative Services Director. The backup copy will be stored at an off-site location to be used for recovery if necessary. The address of the offsite location is on file with the City Clerk’s office.
12. DEFINITIONS
Agency
State Agency: Means every state office, officer, department, division bureau, board and commission, or other state body or agency, except courts and the Legislature.
Local Agency: Includes a county, city, school district, or any board, commission
Records Management Program
CC RESO 2026-01 – Exhibit A
or agency thereof, other local public agency, or entity that is a legislative body of a local agency pursuant to subdivision (c) and (d) of Govt. Code Section 54952.
Duplicate Records
Copies or reproductions of original records, whether or not the same physical form as the original, which are retained for personal reference or for operational requirements. (Note:
a copy is considered an “original” if the original cannot be located.) Electronic Media Imaging System (EMIS)
In accordance with Govt. Code Section 34090.5, any process or system where City records are photographed, micro graphed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data-processing system, recorded on optical disk, reproduced on film, optical disk, or any other medium that is a “trusted system” and that does not permit additions, deletions, or changes to the original document.
“Trusted System”: Per Govt. Code Section 12168.7, a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.
Inactive Records
Records more than two years old, which are accessed infrequently but may continue to have administrative, operational, legal, fiscal, or historical value in carrying out City business. Inactive Records may be stored off-site, and shall be destroyed in accordance with the City Records Retention Schedule.
Permanent Records
Original records required to be maintained permanently according to law, regardless of whether the record is converted to an electronic media (i.e. magnetic surface, optical disk, etc.). Permanent Records may include, but are not limited to, records affecting the title of real property or liens thereon; court records; records required to be kept by statue; records less than two years old; and minutes, resolutions, or ordinances of the City Council or of its Boards and Commissions.
Person
Includes any natural person, corporation, partnership, limited liability company, firm, or association.
Public Record
Any writing containing information relating to the conduct of the City’s business, prepared, owned, used or retained by the City, regardless of physical form or characteristics (Govt.
Code Section 6252(e)).
Records Management Committee
An administrative committee consisting of designated representatives from each City department (Department Records Coordinators) and the Records Management Staff; created for the purpose of administering and coordinating the Records Management
Records Management Program
CC RESO 2026-01 – Exhibit A
Program. Department Records Coordinators are designated by department directors to maintain and control the disposition of records in the respective departments.
Records Management Program
A system for the creation, utilization, maintenance, retention, preservation, and disposition of City records.
Records Management Staff
All City Employees and City Attorney.
Record’s Manager
The City Clerk or his/her designee.
Records Retention Schedule (Exhibit B)
A schedule identifying the records maintained by each City department by class or “series”, and specifying, in accordance with statutory and administrative requirements, the period of time records must be retained before they may be destroyed.
Subpoena duces tecum
(also called a subpoena for production of business records if documents are sought before trial) requires the person or entity that is served to gather and produce certain records or documents identified in the subpoena. A subpoena may call for both personal attendance at trial/deposition and the production of records. Failure to obey a subpoena is a contempt of court and can result in sanctions imposed by the court, including a fine.
Transitory Communications
Routine correspondence or other documents having short-term value and which are (1) not an integral part of administrative or operational records, (2) not required to sustain administrative or operational functions, (3) not regularly filed under a standard records classification system, (4) not required to meet statutory obligations, and (5) recorded only for the time required for completion of actions or ongoing records associated with them.
Vital Records
Records containing information essential for the City to resume operation after a disaster; records containing information regarding claims to present or future income; records necessary to protect the City against fraud or overpayment; and records furnishing data on current assets, equipment, securities and real estate. Vital Records may include, but are not limited to, current financial statements, ledgers, property deeds, leases, contracts, permits, licenses, original plans and specifications for City streets and facilities, ordinances, resolutions, and minutes of the City Council, Commission and Committee meetings.
Writing
Means handwriting, typewriting, printing, photostating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created regardless of the manner in which the record has been stored.
Records Management Program
CC RESO 2026-01 – Exhibit A
EXHIBITS
Exhibit B – Records Retention Schedule
Exhibit C – Records Inventory & Identification Form
Exhibit D – Request for Amendment to Records Retention Schedule Form Exhibit E – Authority to Destroy Obsolete Records Form
City of Los Alamitos Records Retention Schedule
GENERAL RECORDS Schedule A
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Agreements Agency/Dept. Head-approved Contracts entered into by the City relating to goods, services, legal settlements, and programs
Expiration date 4 years Code of Civil
Procedures Sec.
337.2; GC 34090 et
seq.
City Clerk
Certificates of Insurance As required by City policies and/or contracts. Stored electronically in the City's document repository.
Date received Permanent Gr 34090 et seq.
Upon advise of
insurance adjuster. City Clerk
Budget Budget Backup Documentation Budget forms and other support documents Adoption date 2 years GC 34090 et seq.
Originating Dept.
Fees Documentation Budget forms used to justify setting or increasing City Fees
City Boards and Commissions Agenda Meeting Agendas Meeting date 2 years GC 34090 (d); 34090.5 Originating Dept.
Minutes Meeting Minutes Permanent GC 34090 (e) City Clerk Correspondence Council Request Forms used by the Council to request information and/or certain Staff actions
Request date 2 years GC 34090 et seq. Originating Dept.
General Correspondences "Loose" correspondences that cannot be legitimately attached to some major record series such as
Agreement or Project
Date 2 years GC 34090 et seq.
Originating Dept.
Complaint Files Personnel Complaints about customer services, employees, employee actions or employee conduct
Resolution of
Complaint
5 Years EVC 1045, GC
12946, PC 801.5,
803 ©
Personnel
Operations Complaints about customer service, maintenance, repairs, or materials
Resolution of
Complaint
3 years CCP 338, 342, GC
945.6
Receiving
Department
Emails City emails saved on server All email communication saved on server Receipt date 1 year GC 34090 et seq. IT General Records not specifically listed
*requires review by the City Clerk and
City Attorney
Any writing or recording that contains information
related to the conduct of the public's business
prepared, owned, used, or retained by the City
regardless of physical form or characteristics
Date of record 2 years GC 34090 et seq
Originating Dept.
Payroll Exception Sheets Forms to change labor expenditures to applicable Fund and Activity other than home account
Date prepared 3 years GC 34090 et seq. Payroll
Leave of Absence (Except Medical
Leaves; see Personnel Services
Schedule)
Pay Period date 2 years
Payroll
Projects General Project Files Project files including correspondence, reports, and relevant back-up documentation
Folder year date 3 years GC 34090 et seq. Originating Dept.
Logs General Logs Books or Files Detailed log of documents Folder year date 3 years GC 34090 et seq. Originating Dept.
Memos Memo City Manager's Weekly Memo, etc. Distribution date 2 years GC 34090 et seq. Originating Dept.
Policies Administrative Rules and Regulations Policies, procedural directives and manuals developed by the City to govern internal management functions
Creation date Until
Superseded
GC 34090 et seq.
City Clerk
Procedure Manuals Position specific manuals, etc. Creation date Until Superseded
GC 34090 et seq. Personnel
Press Releases Press Release City wide Press-releases, Facebook posts, and website updates
Post date 2 years GC 34090 et seq. Originating Dept.
CC RESO 2026-01, Exhibit B
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Publications Publications produced by the City
and made available to the public.
May include newsletters, pamphlets, brochures,
leaflets, reports, studies, proposals, and similar
published records.
Publication date 2 years GC 34090 et seq.
Originating Dept.
Recordings of telephone and
Radio Communications
Audio Recordings (excluding Police
Department)
Routine daily taping and recording of telephone
communications and all radio communications relating
to the operations of the Departments
Recording date 6 months GC 34090.6 (a)
Originating Dept.
Reports Travel Request Reports, Payroll,
Accounts Payable
Original Copies in Finance; Duplicate copies in
respective Departments
Date prepared 2 years GC 34090 et seq. Finance
Routine Video Recordings Video Recordings (excluding Police Departments)
Video or electronic imaging system designed to record
the regular and ongoing operations of the
Departments, including in-car video systems, jail
observation and monitoring systems, and building
security taping systems
Recording date 1 year GC 34090.6 (a)
Originating Dept.
Surveys and Questionnaires City issued surveys and
questionnaires.
Records related to data collection. May include notes
or papers used to develop survey tools, data collection tools, results or analysis or collected data and reports.
Date completed 2 years GC 34090
Originating Dept.
Transitory Communications Temporary files used solely for the purpose of transmitting and routing
conversation and/or communicative
information.
May include but is not limited to email, email
subscriptions, spam, instant messaging, text
messaging, and voicemail.
Date received Not to exceed
60 days Originating Dept.
City of Los Alamitos Records Retention Schedule
GENERAL RECORDS Schedule A
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Abatements Abatement of various undesirable
conditions
Files on dangerous buildings garbage, trash and weed
abatement, public nuisances and other related Council
actions including correspondences and request for
action
Folder year date Hardcopy - 2
years,
Laserfiche
imaging -
Permanent
GC 34090 et seq.;
34090.5; see
Agenda City Clerk
Administration City Identification Articles of Incorporation, City Emblem, City Seal, City Flag, City Logo, and other related items
Implementation
date
Permanent GC34090 et seq.
City Clerk
Misc. Correspondences Includes both ingoing and outgoing general correspondence, including letters and e-mail along
with citizen feedback; various files, not related to
specific cases and not otherwise specifically covered
by the retention schedule.
Folder year date 2 years GC 34090 et seq.
Records Destruction Authorization
Form
Original with signatures Destruction Date 5 years GC 34090 et seq.
Agreements City Council Approved Original contracts and agreements and back-up materials, includes leases, equipment, services,
licenses or supplies services/maintenance, medical,
dental and long-term disability contracts; may contain
attachments such as deeds, insurance certificates
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.
City Clerk
Collective Bargaining Agreements Includes amendments, side letters, and Memorandum of Understandings (MOU)
Agreement date T + 4 years 29 CFR 516.5
Development Agreements Infrastructure contracts, franchise, maintained for seven years.
Agreement date Permanent CCP 337, 337.1,
337.15; GC 34090
et seq.; 48 CFR
Employment Agreements - At-Will
Employees; Temporary Employees
Original agreements/contracts for at-will employees or
temporary employees
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.
Insurance, Joint Powers Agreement Accreditation, MOU, agreements and agendas Agreement date T + 4 years GC 34090 et seq.
City Manager Approved Up to $10,000 - Original contracts and agreements and back-up materials, includes leases, equipment,
services, licenses or supplies services/maintenance,
medical, dental and long-term disability contracts; may contain attachments such as deeds, insurance
certificates
Agreement date T + 4 years CCP 337.2, 343;
GC 34090 et seq.
Real Property Original contracts/agreements regarding the development of real property, design, specifications,
surveying, planning, supervision, testing, or
observation of construction or improvement to real
property
Agreement date T + 4 years CCP 337.15
Capital Improvement Projects (CIP) Winning bids (originals) for Council-approved contracts for construction, improvement, maintenance,
rehabilitations of public facilities including change
orders, contingency increases, bid bond/bond for
faithful performance, insurance certificates
Project approval
date
T + 4 years CCP Sec. 337
CC RESO 2026-01, Exhibit B
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Appeals and Calls for Review Appeals and Calls for Review - Los Alamitos Municipal Code (LAMC)
Chapter 17.68
Hearing Officer Reports, correspondence,
memorandums and other documents relating to
Appeals
Appeal application
date
C + 2 years GC 34090 et seq.;
LAMC Chapter
17.68 City Clerk
Boards and Commissions Applications for Boards and
Commissions - Not selected
Applications for B&C received during a filing period
and not appointed by Council
Folder year date 2 years GC 34090 et seq.
City Clerk
Applications for Boards and
Commissions - Selected
Applications for appointed Commissioners Appointment date T + 5 years GC 34090 et seq.
Local Appointments List (Maddy Act) List of all regular and ongoing Boards, Commissions, and Committees appointed by the City Council -
pursuant to the Maddy Local Appointive List Act
GC 54970, GC
34090 et seq.
Until
superseded
(new list
prepared each
Dec. 31st)
GC 54970, GC
34090 et seq.
By-laws Rules and procedures Adoption Permanent
Code Books By Subject Los Alamitos Municipal Code, Uniform Fire Codes, Uniform Building Codes, National and State Electrical
Codes, Mechanical Codes, Uniform Solar Energy
Codes, Uniform Spa and Hot Tub Codes, Uniform
Plumbing Codes, etc. adopted by ordinance and/or by
reference.
Adoption PermanentUntil
superseded
GC 34090 et seq.
Adopted by Council
and/used as
reference, stored in
Building Dept.
Deeds By Street Documents showing ownership of real property including grant deeds, quit claim deeds, easement
deeds, abandonment of streets or alleys
Recording Permanent GC 34090 (a)
City Clerk
Elections Assessment District/Ballots, Prop.
218
Property related fees (assessment ballot proceedings
and competed ballots); Ballots - Property related fees
(Assessment Ballot Proceeding). Ballots are
disclosable public records during and after tabulation.
Recording Permanent GC 34090 (a)
City Clerk
General Election/Historical Data Statistics on population voter registration, election turnout, election results, sample ballots, copies of
election results, proof of publication, certificate of
election, and oaths of office
Election date Permanent
Petitions - Initiative/Recall/
Referendums
Not a public record - documents resulting in an
election - retention is from election certification.
Charter amendments, initiatives, recalls, and
referenda; includes intent to circulate petition, text of petitions, City Attorney approved petition titles, proof of publications, and all related documents
Certification of
Election Results
OR Clerk's final
exam of petition
8 months EC 17200, 17400,
GC 6253.5; EC
17400; GC 34458-
60; EC 17200
requires petition
documents to be
kept 9 months after
Council adoption of
election results or
after Clerk's final
exam of petition if
no election
Charter Amendments Documents related to election on Charter amendments
Origination date Permanent GC 34458-60; GC
34090
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Elections (continued) Nomination Documents - Successful All nomination documents and signatures in lieu of filing petitions
Election date T + 4 years EC 17100
City Clerk Nomination Documents -
Unsuccessful
All nomination documents and signatures in lieu of
filing petitions
Election date Election + 5
years
GC 81009 (b)
Financial Documents Bond Exhibits - By Bond Issue Bond document references in enabling resolutions or ordinances approved by City Council;
Authorization/public hearing
records/prospectus/proposals/certificates/notices
(transcripts)/registers/statements
Meeting date Cancellation,
reduction or
maturity + 10
years
CCP 336a, 337.5
Finance
Bond Transcripts - By Bond Issue Backup documents of bond issues e.g., legal options of bond counsel
Maturity date 2 years GC 34090 et seq. Finance
Comprehensive Annual Financial
Report (CAFR)
Annual Financial statements on City assets, liability,
revenues and expenditures prepared by City staff and
subjected to an independent audit
Year date 2 years GC 34090 et seq. Original in
Administrative
Services, copy
maintained in
Clerk's Office for
public review
Fair Political Practices
Commission (FPPC)
Campaign Statements - City Council,
elected (originals)
Original statements of elected candidates and
committees supporting elected candidates of City
Council
Election date Permanent (Can
image after 2
years)
GC 81009 (b); GC
81009 (g)
City Clerk
Campaign Statements - City Council,
not elected (originals)
Original statements of candidates and supporting
committees for candidates not elected to City Council
Election date 5 years GC 81009 (b); GC
81009 (g)
Campaign Statements for other than
City Council (originals)
Original statements of all other persons and
committees
Election date 7 years GC 81009 (c); GC
81009 (e); GC
81009 (g)
Campaign Statements (copies) Copies of reports/statements Election date 4 years GC 81009 (f); GC 81009 (g)
Conflict of Interest Code Required under Political Reform Act; positions must be reviewed by July 1st of every even-numbered year
and amended if necessary
Adoption Date Permanent -
Adopted by
Resolution
GC 87300
Ethics Training Records (AB 1234) Records required to be kept under Gov. Code section 53235.2. Records must show dates that local officials
satisfied the training requirements and the entity that provided the training. Applies to Boards,
Commissions, Elected Officials, and Form 700 filers
Filing year Hard Copy - 5
years after
receipt of
training
GC 53235.2
Statements of Economic Interest -
Form 700 (copies) (elected officials)
Copies of original statements of elected officials
forwarded to FPPC
Termination 4 years GC 81009 (f), (g)
Statements of Economic Interest -
Form 700 (originals) (non-elected)
Originals of statements of designated employees Termination 7 years GC 81009 (f), (g) Gift to Agency Receipt - Form 801
(elected officials)
As required by FPPC Filing year 4 years GC 81009 (f), (g) Agency Report of Ceremonial Role Events and Ticket/Pass Distribution -
Form 805 (elected officials)
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
5 of 30
Fair Political Practices
Commission (FPPC) (continued)
Behested Payment Report - Form
803
As required by FPPC Filing year 4 years GC 81009 (f), (g) City Clerk Agency Report of New Positions -
Form 804
Agency Report of Consultants - Form
805
Pubic Official Appointments - Form
806
Insurance (INS) Contractors/Service Providers Certificates of Insurance or surety bonds required for individuals and companies on contract with the City.
Date of
Agreement/Project
T of agreement
+ 4 years
GC 34090 et seq.
City Clerk - Original
certificate with
appropriate
agreement of
project
Insurance Certificates, City Liability, performance bonds, employee bonds, property; insurance certificates filed separately from
contracts
Expiration date Until
Superseded
GC 34090 et seq.;
also under bonds
Insurance, Liability/Property May include liability, property, Certificates of Participation, deferred, use of facilities
Expiration date Until
Superseded
GC 34090 et seq.
Land Use Land Annexation/Reorganizations California Secretary of State Certification, City Certificate with Affidavit of Completion of annexation, and Annexation Map; Notices, Resolutions,
Certificates of Completion
Secretary of State
Filing Acceptance
Permanent GC 34090 et seq.
City Clerk
Legislative Bodies Agendas Copies of complete agenda packets (Original agenda reports filed with appropriate project/subject files)
Meeting date Hardcopy - 2
years,
Laserfiche
Imaging -
Permanent
(Beginning in
2015)
GC 50115; GC
34090 et seq..5
City Clerk
Agenda Notices Notices - Public Meetings including Special Meetings Folder year date 2 years Agenda Publications Affidavits of Publication/Posting - Proof of publication or posting of legal notices. Examples: Notice of Public Hearing, Notice Lien, etc.
Folder year date 2 years
Audio and Video Recordings Recordings of Council Meetings Meeting date Permanent GC 54953.5 (b) Records - audio (for preparation of
meeting minutes)
Includes Council/Commission and Boards Meeting date Until no longer needed for
preparation of
minutes (after
minutes are
approved)
GC 34090 et seq.,
64 Ops. Atty. Gen
317
Logs City Clerk Logs Logs of documents received by the Clerk Folder year date 3 years GC 34090 et seq. City Clerk Public Records Request Public Records Requests Requests from the public for documents retained by the City and supporting documentation
Receipt date C + 2 years GC 34090 et seq. City Clerk
Special Agencies By-laws Records retained by the Clerk acting as Secretary for Special Agencies. As of March 2015, includes Public
Facilities Corporation.
Approval date Permanent GC 34090 et seq.
Minutes City Clerk
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
6 of 30
Resolutions
Special Districts Assessment District - By Number Established by the City to provide certain services financed by assessments levied on district properties
enacted by resolution, ordinance
Approval date Permanent GC 34090 et seq.
City Clerk
Underground Utility District (UUD) -
By Number
Documents on Council actions to install new or move
existing utility lines underground as enacted by
resolution
Meeting date Permanent GC 34090 et seq.
Vital Records City Charter Establishing the City of Los Alamitos as a municipal corporation and chartered City.
Date of Voter
Approval
Permanent GC 34090 (e) City Clerk
Minutes Official record of actions taken during Council meetings
Meeting date
Council Committee Minutes Standing Committees. As of March 2015, Budget Standing Committee and Los Alamitos Unified School
District/City Working Group
Meeting date
Ordinances Laws or orders adopted by the City Council Adoption date Resolutions Legislative actions Adoption date
Special Agencies Records retained by the Clerk acting as Secretary for Special Agencies. As of March 2015, includes Public
Facilities Corporation.
Approval date Permanent GC 34090 et seq.
City Clerk
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
7 of 30
City of Los Alamitos Records Retention Schedule
City Clerk's Office Schedule B
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
8 of 30
City of Los Alamitos Records Retention Schedule
City Attorney's Office Schedule C
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Federal Court Cases By Case Case file for Federal Court Cases Closing Date 5 years Code of Civil
Procedures Sec.
337; GC 34090 et
seq.
City Attorney
Criminal Cases By Case Case file for Criminal Court Cases Closing date 5 years Judgment and Settlements By Case Concluding Case documents Closing date 10 years Personnel Board of Appeals By Appellant Personnel Closing date 5 years Superior Court Cases By Case Case File for Superior Court Case Closing date 5 years Eminent Domain Cases By Property Case File for Eminent Domain Case Closing date 5 years General Files By Subject Subject matter files Closing date 2 years CC RESO 2026-01, Exhibit B
9 of 30
City of Los Alamitos Records Retention Schedule
Development Services Schedule D
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Abandonment Alley/Street City agrees to relinquish all rights and real title to underlying property
Approval date Permanent GC 34090 (a) City Clerk
Address Change Street Name Any change to description of the street name Approval date Permanent GC 34090 (a) Community
Street Number Change in numerical identification due to expansion or Development decrease in numbers
Administrative Services Agreements Contracts entered into by the City relation to goods, services, legal settlements and program
responsibilities; includes Joint Powers Agreements.
Expiration date 4 years
CCP 337; GC
34090 et seq.
City Clerk
Action Items Staff reports to commissions and other legal bodies (excluding City Council)
Date of action 2 years
Bids & Proposals (Successful)
As required by the City's Purchasing Ordinance. NonCIP projects.
Date of award AU + 5 years
Bids & Proposals (Unsuccessful) As required by the City's Purchasing Ordinance Date of award 2 years Bonds Authorization/public hearing
records/prospectus/proposals/certificates/notices
(transcripts)/registers/statements
Cancellation,
redemption, or
maturity
10 years
Grants - Successful Grant documents and all supporting documents; applications, reports, contracts, project files,
proposals, statements, sub-recipient dockets,
environmental review, inventory, consolidated plans,
CAPERS, etc. (including CDBG)
End of grant year End FY +4
years
Grants - Unsuccessful Applications not entitled Date of action 2 years Procedure Manual Administrative Until superseded S + 2 years Agreements Development Contract between City and developer in which the City agrees to guarantee specific entitlement in exchange
for conditions or approval
Expiration date Permanent CCP 337, 337.1(a),
3.37.15; GC 34090
et seq.; 48 CFR
4.703
City Clerk
Applications
Accessory Dwelling Units (ADUs) and
Junior ADUs (JADUs)
As outlined in Los Alamitos Municipal Code Section
17.28, Regulatiosn for Specific Land Use and Activities Approval date Permanent GC 34090 et seq.
Planning
Alternate Methods and Materials of
Construction
Concepts and materials not covered by current
building code
Approval date Permanent GC 34090 et seq.
Appeals Appealing decisions or requirements of Planning Commission or Community Development Director
made by interested party, individual or group
Approval date Permanent GC 34090 et seq.
Appeals to Code Appealing to Uniform Code Appeals Board to resolve code disputes
Approval date Permanent GC 34090 et seq.
Appeals Board To appeal a decision or interpretation of the Building Official to Planning Commission
Approval date Permanent GC 34090 et seq.
Conditional Use Permit (CUP) Specific use of land or buildings in a land use district wherein such use may be so conditionally
Approval date Permanent CG 34090 (a); H&S
19850; 4003; 4004
CC RESO 2026-01, Exhibit B
10 of 30
Development Review Members of a Committee representing all City agencies to coordinate site plan review comments
Approval date 3 years GC 34090 et seq.
Planning
Applications (continued) Documentation of Unreasonable
Hardship
Exception from the requirement of the Title 24 Energy
Standards
Approval date Permanent GC 34090 et seq.
Extension Request for additional time to implement conditions of approval for discretionary applications
Approval date 3 years GC 34090 et seq.
Permit Extension Request for additional time to complete repairs and/or corrections
Permit issuance 2 years GC 34090 et seq.
Floodplain Variance Request showing sufficient cause to deviate from the Floodplain Management regulation
Permit issuance Permanent GC 34090 et seq.
General Plan Amendment Alteration or re-designation of land use or policy contained in the General Plan
Adopted date Until
superseded +
2 years
GC 34090 et seq.
Legal Nonconforming Legalizing unpermitted additions or conversions to structures
Adopted date Life of
structure + 2
years
GC 34090 et seq.
Lot Line Adjustments Minor modifications of existing lot lines Recorded date Permanent GC 34090 et seq.
Minor Exceptions Waiver of modification of those zoning provisions which pertain to minimum requirements
Approval date 2 years GC 34090 et seq.
Pushcart License Permit to operate a pushcart Permit issuance 2 years GC 34090 et seq.
Residential Relocation Any relocation of a residential structure from one parcel to another
Permit issuance 2 years GC 34090 et seq.
Planed Sign Program (PSP) Mechanism to insure the coordination of signage within a development site
Approval date Permanent GC 34090 et seq.
Planning Commission Site Plan
Review
Project plans requiring approval of Planning
Commission
Until superseded or
building is
demolished
Permanent CG 34090 (a); H&S
19850; 4003;4004
Specific Development used to create project or area specific standards of property through an amendment application
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Specific Plan Used to create special zoning districts through an amendment application
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Subdivision Parcel Map (or Parcel
Map)
Consolidation or division of four or fewer parcels Recorded date Permanent GC 34090 Tract Map Division of five or more parcels Recorded date Permanent CG 34090 (a) Variance Request for variation from Zoning Code Approval date Permanent CG 34090 (a); H&S 19850; 4003;4004
Amendment Application Amendment, supplement or change of district boundaries
Adopted date Permanent CG 34090 (a); H&S
19850; 4003;4004
Zoning Ordinance Amendment (ZOA) Change to the Zoning Ordinance Adopted date Permanent CG 34090 (a); H&S 19850; 4003;4004
City of Los Alamitos Records Retention Schedule
Development Services Schedule D
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
11 of 30
Certificates Compliance Ensures compliance with the current code Approval date Life of structure + 2
years
CG 34090 (a); H&S
19850; 4003; 4004
Planning
Certificates (continued) Land Use - Temporary Type of permitted use for minor uses such as temporary activities
Approval date Current + 2
years
CG 34090 (a); H&S
19850; 4003; 4004
Land Use - Permanent Public documentation of legal exterior pay telephones Approval date Permanent CG 34090 (a); H&S 19850; 4003; 4004
Planning
Satellite Dishes Approval date Life of
structure
CG 34090 (a); H&S
19850; 4003; 4004
Temporary Certificate of Occupancy Allows occupancy before final permits is issued Permit issuance Permanent GC 34090 et seq. Building California Environmental Quality
Act (CEQA)
Categorical Exemption Brief statement that a project is exempt from CEQA Approval date
Permanent
GC 34090 (a);
CEQA Guidelines Planning
Environmental Impact Report (EIR) Document disclosing impacts of project development; may include detailed technical studies
Environmental Review Correspondence, consultants, issues, conservation Completion +
2 years
Mitigation Monitoring Program Prepared for all projects in which mitigation measures have been incorporated in the environmental
document
Negative Declaration Included Environmental checklist to discuss areas of potential project impact; mitigation measures may be
included
Notice of Completion Informs agencies and general public that a lead agency has prepared a Draft EIR for public review
Permanent
Notice of Determination Prepared by lead agency after an EIR has been certified or Negative Declaration has been approved;
beings a 30-day statue of limits to challenge project
Responses to Comments (Final EIR) After lead agency receives public comments on the Draft EIR, each comment raised is given response
Statement of Overriding
Consideration
When an EIR is prepared for a project that has
unavoidable adverse impacts, this document is
prepared to provide decision makers with an
explanation of why the project benefits outweigh any
adverse environmental effects
Facts and Findings Findings are made for each significant effect identified in the EIR
City of Los Alamitos Records Retention Schedule
Development Services Schedule D
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
12 of 30
Code Enforcement Liens and Releases Utilities, abatement, licenses Inspection date 2 years;
permanent if
document is
recorded
GC 34090 et seq.
Code
Reports, Federal and State Statistics, may contain Enforcement records affecting title to real property or liens
Inspection date
Citations and Case Files Examples include but are not limited to: Notice of Violations, Infractions, Parking vehicle for sale in front yard, weed abatement.
Issuance date 2 years;
permanent if
records affect
title or lien
GC 34090 et seq.
Code
Enforcement
Complaint Criminal Referral to City Attorney for action Issuance date 2 years GC 34090 et seq. Code Enforcement
Covenants and Agreements Access and Parking Common access/parking between two or more properties
Approval date
T + 10 years CCP 337.15 Community
Covenants and termination of Development
Covenants
Legal description of parcel land
Determination of Nonconforming
Status
By Property A legal determination of a use or building on a site which does not conform to current standards
Approval date Permanent Planning
Development Photographs Aerial photographs Approval date Permanent GC 34090 et seq.
Community
Development
Projects not completed or approved Building, engineering, planning Approval date 2 years GC 34090 et seq.
Reports Periodic activity issuance date 2 years GC 34090 et seq.
Finding of Fact Planning Commission/Zoning
Administrator
Written finding which shall specify all facts relied upon by City Council, Planning Commission, or Zoning
Administrator in rendering its decision and in attaching conditions and safeguards
Approval date Permanent GC 34090 (e)
Planning
General Correspondence General, including citizen feedback, letters, email; various files not related to specific cases and
otherwise specifically covered by the retention
schedule
Received date 2 years GC 34090 et seq.
Community
Project Files Project files including correspondences, reports, and Development relevant back-up documentation
Completion Date 3 years CCP 337; GC
34090 et seq.
Planning/Engineering Materials board, renderings, boards and photographs Approval date Permanent GC 34090 et seq.
General Plan General Plan Document Image on completion, 1 paper copy in Clerk's Office until superseded
Council Approval
Date
Permanent GC 34090 et seq. Planning
Inspection Business License Certificate of
Occupancy
Inspection for finance and planning divisions
Issuance date
Permanent
GC 34090 et seq. Building
Notice of Violation Corrections and/or violation to be resolved prior to final approval
Reinsertion For additional inspections above the normal 2 years requirement
Report: fire damage Examination of the extent of the damage City of Los Alamitos Records Retention Schedule
Development Services Schedule D
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
13 of 30
Investigation Notice Special investigation and/or
complaint
Request by Fire Department Issuance date 2 years
GC 34090 et seq. Building
Notice and order of substandard Repairs or demolitions to buildings or structures Closure date Settled date + 2 years
Violations Noncompliance with City Codes Closure date Settled date + 2 years
Special investigations Pre-inspection for code compliance Inspection date 2 years Permits By property Building, Electrical, Grading, Mechanical, Plumbing, and Solar permits to allow for code compliance
Issuance date Permanent GC 34090 (a); H&S
19850; 4003; 4004 Building
Film Permit Granted for the purpose of photographing or filming Expiration date 2 years GC 34090 et. seq Planning
Home Occupancy Business use which does not alter the residence Approval date T + 2 years Massage Certificate of Operation. Every person who owns, operates, manages or is employed in any massage
establishment within the City.
Application date Permanent
Peddling, Canvassing, and Soliciting Persons and organization visiting and continuing to visit private residential properties for the purpose of soliciting or peddling of goods, wares, merchandise, or services.
Approval date T + 2 years
Special Event Parades, athletic events and public assemblies as established in LAMC Chapter 12.44
Event date T + 2 years
Temporary Sign Permits System to control size, location, type and number of off premise signs located on private property
Approval date Permanent
Temporary Sign Permits, Home
Occupation
Building signs (temporary) Approval date 2 years
Temporary Use Permit
Temporary uses conducted on privately owned
property outside of a private structure (e.g., carnivals, car washes, outside displays/sales, etc.) LAMC 17.46
Expiration date 2 years
Receipts Application Fees for various divisions permits, applications, etc. Validation date AU + 5 years 26 CFR 31.6001- 1(e)(2)
Community
Development
Report Asbestos Verification of reports accuracy Issuance date Permanent GC 34090 et seq.
Community
Federal/State Statistics to various government agencies Development Soils Report
Plans By Property Engineered plans pertinent to commercial structures Approval date Permanent Building Vital Records Register of Historic Properties Applications, photographs or property designated by Council action as historic property as enacted by
resolution
Approval date Permanent GC 34090 (a)
City Clerk
City of Los Alamitos Records Retention Schedule
Development Services Schedule D
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
14 of 30
City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Accounting and Budget Projects Contains project documents for grants, agreements, billing reimbursement
Date completed 7 years GC 34090 et seq. ASF
Accounts Payable Year-end Accrual End of year accounts payable accruals, annual emission fee report
Date prepared 4 years
GC 34090 et seq.
IRS Reg 31.6001-
1(e)(2)
ASF Disbursement Edit Listing List of paid invoices by fund and activity Run date 7 years Vendor payment documents for
grants or capital projects
Supporting documentation for disbursements for City
expenditures for grants or capital projects
Beginning grant
period date
10 years
Vendor Claim Check Register Lists payments to vendor Date prepared 7 years Warrant Requests Back up information for checks issued by the City Date prepared AU + 7 years Accounts Receivable Unpaid billing Lists unpaid billings Date prepared 4 years GC 34090 et seq.
Transaction History Report Accounts receivable historical data including cash ASF receipts and retiree medical payment receipts
Run date 5 years GC 34090 et seq.
Americans with Disabilities Act
(ADA) Title II
ADA Transition Plan Tracking of structural changes required to bring organization into compliance with Title II of the ADA
2015 Permanent ADA Title II;
Section 504,
rehabilitation Act
ASF
Appropriation/Adjustments Changes to City budgets as approved by Council and/or City Manager
Date prepared 3 years GC 34090 et seq. ASF
Audit Working Papers Audit documents; year-end financial work papers Date prepared 3 years GC 34090 et seq. ASF Banks Daily Bank Balance Report Reports of daily banking activity Date prepared CU +3 GC 34090 et seq.
Treasury
Deposit Slips Treasury's copy of all City deposit slips set to bank Date prepared Audit + 4 Reconciliation Records Internal reconciliation records for accounts Date prepared Audit +4 Return Checks Copies of customers checks returned by bank, letters sent to customers, etc.
Received Audit + 5
Statements Statements relating to investment banking Received CU + 3 GC 34090 et seq.;
GC53607
Transfer Activity Records Documents pertaining to the wiring of funds to/from bank accounts
Date prepared Audit + 2
GC 34090 et seq.;
GC53607
Business License Tax Monthly Register Reports Miscellaneous Business License Account summary information reports
Date prepared CU + 3
GC 34090 et seq. ASF
Deletion Records Deleted and/or canceled accounts Date canceled T + 3 Gross Receipts and Variable
Assessments statements
Business License Tax statements filed by business
operators
Date received CU + 3
Miscellaneous Receipts receipts for miscellaneous payments Date prepared CU + 3 Original applications Original business license tax applications Application date 7 years Payment records Statements Relating to calculation and payment of business license tax
Date received CU + 3
Renewal registration records Statements relating to business owner information Date received CU + 3 Payments/Daily Cash Receipts Business License Tax payments received and process via treasure cashiers
Date received Audit +4
Statements and Account
Reconcilement
List all bank-cleared City checks; filed by name and by fiscal year
Date prepared Audit +5
Bonds Bond Documents and Schedules Revenue, refunding and financing of City Projects Audit + 4 GC 34090 et seq. ASF CC RESO 2026-01, Exhibit B
15 of 30
Checks Voided/Canceled Checks and
Related Reports
Checks voided/canceled; issued by the City; includes
Workers Compensation, Payroll and vendor; includes
checks voided as a result of printer misalignment Date issued Audit +5 GC 34090 et seq.;
CCP 337 Treasury
Community Development Block
Grant (CDBG)
CDBG Report List CDBG project expenditures, encumbrances, and available balances
Date prepared Terminate+ 4
years
GC 34090 et seq. ASF
Comprehensive Annual Audited General Purpose Financial Statements Publication date 15 years GC 34090 et seq. ASF General Ledger Expenditure and Revenue Reports Monthly and Fiscal year Expenditure and Revenue Reports
Period end Audit + 2
years
GC 34090 et seq. ASF
Internal Revenue Service (IRS) Form 1099 Self-explanatory; filed by calendar year Date prepared 5 years GC 34090 et seq. ASF Journal Entry General Ledger Documents used to manually post entries to general ledger/cost ledger
Date prepared 8 years GC 34090 et seq. ASF
Labor PGIS Internal Service Fund List labor charged for PWA Project Management employees by account number
Run date 10 years GC 34090 et seq. ASF
PGIS Labor Distribution Report List labor charges Run date 10 years GC 34090 et seq. ASF Posting Errors List labor charges "Unable to post" Completion date 1 year GC 34090 et seq. ASF Overhead Distribution Indirect Cost List indirect costs and overhead charges Date prepared 8 years GC 34090 et seq. ASF Payroll Documentation Accrual Reports Reports to indicated year to date balances, prior year, owning, current year, entitlements, time taken, etc.
Date prepared
3 years
GC 34090 et seq.
IRS Reg 31.6001-
1(e)(2), 26 CFR
1.6001-1, RTC
19530
Payroll Attendance Reports Daily attendance postings 10 years Retirement Reports Employee reportable earnings/contribution reports 10 years Employee Earnings W-2 YTD W2 earnings (ER copies of W2) Audit + 4 Earnings Check Registers Pay period employee earnings 10 years State Quarterly Reports Quarter employee earnings 10 years Leave of Absence (except Med.
Leave, see Personnel)
Authorizing absences forms 2 years
Generating
Time Exception Sheets Labor Expenditure charges to applicable fund/activity Department other than home account.
3 years
Purchasing Documentation Bids/Proposals Original bid, bids received, bid list, advertising record Completion date 3 years GC 34090 et seq. Purchasing Bids/Proposals - Unsuccessful As required by the City's Purchasing Ordinance Award date 2 years Purchase Orders As required by the City's Purchasing Ordinance Purchase date 5 years Travel Request and Expense Reports Self-explanatory Travel date Current Year + 2 years
Revenue Records Liens
Self-explanatory Date prepared
Permanent
GC 34090 Payroll Collection Agency Records 7 years
Parking Ticket Processing 3 years
Payment Stubs 2 years
City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
16 of 30
Revenue Records (continued) All other revenue records May include, but is not limited to: Account adjustment sheets; business tax files (applications, renewal
forms); return check processing; cash receipts; credit; debit; purchase card receipts; authorization forms;
business, transfer; and utility users tax records;
transient occupancy tax; utility user tax rebate; deposit slips; business tax correspondence and affidavits;
payment reports
Date prepared
5 years
Checks Voided/Canceled Checks and
Related Reports
Checks voided/canceled; issued by the City; includes
Workers Compensation, Payroll and vendor; includes
checks voided as a result of printer misalignment
Date issued
AU + 5 GC 34090 et seq.;
CCP 337 Treasury
Checks (continued) Paid Checks Paid checks issued by the City; includes Workers Compensation, payroll, and Vendor Checks Date issued
AU + 5 GC 34090 et seq.;
CCP 337 Treasury Transmission of all checks issued by
City to Bank
List of all City check issued to allow bank to clear
check through account for positive pay
CU + 2 GC 34090.7
Transient Occupancy Tax (TOT) Filing Records Original registration Registration date T + 3 GC34090 et seq. Treasury Payment Records Monthly Filings and remittances Date received CU + 3 GC 34090 et seq. Treasury Parking Citations Collections Itemization of citation payments collected by contract services agency
Date received
CU + 3 GC 34090 et seq. Treasury
Register Parking citation payments processed by Treasury Staff Date received Amounts Written-off report List of parking citations wrote-off by DMV Date received Citations Referred to DMV Itemization of citations refereed to DMV for collection Date prepared DMV Collections DMV parking citation collections Date prepared Refund Requests Business Tax office; Utility Users Tax
and Misc. Refunds
Refund requests including supporting documentation Date processed CU +3 GC 34090 et seq. Treasury Treasury Daily Treasurer's Reports Report of daily revenues received with detail payment information and related working papers
Date prepared CU + 3 GC 34090 et seq. Treasury
Treasury Investment Activity Records All documents pertaining to investment activity Date prepared CU + 3 GC 34090.6 Treasury Utility Users Tax (UUT) Exemption Applications Homeowners low income exemption application Decision date CU + 3 GC 34090 et seq. Treasury
Filing Records Original registration Date received T + 3 Maximum Tax filings Annual registration and maximum tax payment records Date received CU + 3 Payment Records Monthly filings and remittance Date received CU + 3 City of Los Alamitos Records Retention Schedule
Administrative Services and Finance (ASF) Schedule E
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Billings Medical/Dental/Vision/Life/LTD/Flexib
le Spending Account and any other
Insurance Carrier
Billings from insurance carriers
Date received 5 years
Department
Defined Personnel
Unemployment Insurance UI quarterly bills from State of California Employment Development Department and summaries of payments
made by the City
Candidate Files (Unsolicited and
Unsuccessful)
Records used during the hiring
process.
May include, but is not limited to: applications, rating sheets, reference checks, interview questions,
psychological examination, medical examination,
correspondence.
Date received 3 years
GC 34090 and
12946, 29 CFR
1602.31 &
1627.3(b)(ii), GC
12946
Personnel
Contract Files Complaints/Requests for
Accommodations
Dental insurance contract files
Expiration Date Permanent Department
Defined City Clerk
Life Life Insurance contract files
Long Term Disability (LTD) Insurance Long-term Disability (LTD) contract files Medical/Dental/Vision/Life/LTD/Flexib
le Spending Account and any other
Insurance Carrier
Medical Insurance contract files
Flexible Spending Account Flexible Spending Account contract files Employee Assistance Program (EAP) Employee Assistance Program contract files Retiree Health Savings Plan Supplementary Retirement Plan contract files Department of Transportation
(DOT)
Random DOT Drug and Alcohol
Testing
Records of positive alcohol test results (0.02 or
greater) and positive drug test results
Record Date
5 years Procedures for
Transportation
Workplace Drug
and Alcohol
Testing Programs,
Part 40, Section
40.333
Personnel
Documentation of refusals to take required alcohol
and/or drug tests; documentation of follow-up tests
and test schedules
5 years
Information obtained from previous employers re: drug
and alcohol test results of employees
3 years Procedures for
Transportation
Workplace Drug
and Alcohol
Testing Programs,
Part 40, Section
40.333 and 40.25
Records pertaining to the inspection maintenance and
calibration of EBTs
2 years
Records of negative and canceled drug tests results
and alcohol test results w/ concentration of less than
0.02 1 year
CC RESO 2026-01, Exhibit B
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Employment Eligibility
Verification (Form I-9)
Full/Part-Time Employees U.S. Dept of Justice Immigration and Naturalization forms completed and signed by EE and reviewed and
verified (with necessary documentation) by employer
representative
Date of
Employment
3 years after
the date of
employment or
1 year after
employment is
terminated
whichever is
later.
Immigration
Reform and Control
Act of 1986, Pub.
L. 99-603 (* USC
1324a) & WCL,
Section 3212
Personnel
Employment Forms (Official) Dental Insurance
Enrollment Forms EE Separation/
Termination Date 6 years
29 CFR 1620.30-
.32 & WCL, Section
3212
Personnel
Flexible Spending, Section 125
Life Insurance
Long-Term Disability Insurance
Retire Health Savings Plan
COBRA
Medical Insurance
Equal Employment Opportunity
Commission (EEOC)
Employment and Personnel records Personnel and employment records, including application forms, records pertaining to promotions,
layoffs, terminations, salaries and training
Record Date 2 years EEOC 29 CFR
Sect. 1602.31
Personnel Involuntary Termination Personnel records of terminated employees Termination Date State and Local Government
Information Report (EEO-4)
Copy of EEO-4 Report Report completion
date
3 years EEOC, 29 CFR,
Sect. 1602.32
State and Local Government
Information Report (EEO-4)
Employment records regarding race, color, national
origin or sex
EEOC, 29 CFR,
Sect. 1602.30
Equal Employment Opportunity
Commission (EEOC); Title VII -
Civil Rights Act
Charge of Discrimination Personnel and/or employment records relating to the charge, including application forms, records pertaining to promotions, layoffs, terminations, salaries and
training
Date of record or
personnel action
Until final
disposition of
complaint + 2
years
EEOC, 29 CFR,
Sect. 1602.14 and
Section 1602.31 Personnel
Fair Employment and Housing
Act (FEHA)
Complaints Personnel and employment records, memorandums, letters or other records of complaints or requests
received and responses/action taken
Date of record or
documentation
received by
Personnel
2 years after
the date of
employment or
other action
taken
FEHA, title II, DIV
3, Part 2.5; Sect.
12956; EEOC, 29
CFR Sec 1602.14
Personnel
Historical Records Discipline History Forms completed by personnel analysts as a record of disciplinary actions taken on employees in their
assigned department(s)
Date of record
3 years
Department
Defined Fitness Personnel for Duty Copies of letters sent to employees regarding need for fitness for duty exam. Psychiatrist's evaluations/results of fitness for duty exams.
Letter date
Layoffs Notes/background documentation of layoff actions Layoff date Job Specifications Classification/Compensation Study
records
Basis for salary rates, job descriptions Date study
completed
10 years
Department
Defined Full-time Positions Background material and final job descriptions for all Personnel full-time positions
Date approved by
Council
Permanent
until
superseded
City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Job Specifications (continued) Part-time/Temporary Positions Background material and final job descriptions for all part-time and seasonal positions
Date approved by
Council
Permanent
until
superseded
Department
Defined Personnel
Loss Control Hearing Tests Audio logical test results Employee separation/
termination date
30 years CAL OSHA Title 8
Personnel
Official Personnel Files Certification/Reassignment Forms Request for Certification and/or reassignment forms which document and authorize hiring, reassignment, or
other employee actions
Separation/
termination date 5 years
29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Certificates of Training Certificates issued to employee which show completion date of training class(es)
Commendation Letters Letters of commendation and/or other congratulatory documents received by and/or issued to employee
Disciplinary Actions Memorandums, letters, or other records of proposed and/or implemented disciplinary action (s)
Employee Medical and Exposure
Records
Notes/medical release forms, etc., submitted regarding
employee's medical condition
Separation/
termination date
30 years US OSHA 29 CFR
1910.20; CAL
Oshawa Title 8
Personnel
Drug Screen Test Pre-placement and drug screening authorization and acknowledgement form(s) and results of drug
screening
30 years US OSHA 29 CFR
1910.20
Family Medical Leave (FML) Basic employee data (name, address, class title, pay rate, hours worked per pay period; additions to or
deductions from wages) dates (or hours) FML
reinstated/take; FML notices given to employer by
employee; documents from employer describing FML
Policies; records of premium payments or employee
benefits; records of any disputed confidential files;
records/documents relation to medical certifications
Date FML
requested/
granted
3 years Federal Family and
Medical leave Act
of 1993; 29 CFR
825.500; GC 12946
Grievances (Closed) Files containing employee's, group of employees', or the Union's timely completion as defined in the MOU
Separation/
termination date
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
ID Form Form completed by new employees providing
identifying information used to process records check
5 years
Job Application Applications for employment and resumes (if any) for hired employees
5 years
Medical Leave of Absence Leave of Absence forms used in documentation of medical leave (including pregnancy leave and family
and medical leave)
3 years 29 CFR 825.500
City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Official Personnel Files
(continued)
Miscellaneous Documents Documents not specifically mentioned but kept in official personnel file
Separation/
termination date
If medicalrelated, 30
years; nonmedical, 5
years
Medical related -
US OSHA 29 CFR
1910.20; nonmedical related -
29 CFR 1602.30-
.32 & SCLC,
Section 3212
Personnel
Notice of Separation Form completed by employee and/or department indicating effective date of separation, last day on the job, reason for separation, etc.
5 years
29 CFR 1602.30-
.32 & WCLC
Section 3212
Oath of Office Form Completed and signed by employee affirming allegiance to the Constitution of the United States and the Constitution of the State of California
5 years
City Clerk
Outside Employment Form submitted by employee for approval for employee to be engaged in outside employment
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Performance Evaluations Employee performance evaluation forms completed by supervisory personnel re employees' accomplishments
of their assigned duties and responsibilities, etc.
5 years
Pre-Employment Medical Forms completed by employee and medical clinic to assess physical capability of employee prior to hiring
30 years US OSHA; 29 CFR
1910.20
Security Check Form Form completed by Personnel to request Police Department to conduct security check on employee
prior to hiring
5 years 29 CPR 1602.30-
.32 & WCLC
Section 3212
Special Licenses Special licenses issued to employees from DMV, accredited schools, etc., verifying employee meets
certain job-related requirements
5 years
29 CPR 1602.30-
.32 & WCLC
Section 3212
Tuition Reimbursement Requests Copies of applications for training and educational assistance which show employee request, department
head approval, and final disposition of request
5 years
W-4 Form Employee's withholding allowance certificate
completed by employee authorizing employer to
withhold Federal income tax from employees pay
and/or for indicating exemption
5 years
Payroll Salary Schedules Adopted by Resolution of the City Council Adoption date Permanent Original Resolution with
the City Clerk
Personnel Appeals Commission Personnel Appeals Board Hearing Files
Employee Personnel Board of Hearing Files Separation/terminat ion date
5 years 29 CFR 1602.30-
.32 & WCLC
Section 3212
Personnel
Recruitments Background Materials Materials used in the preparation/implementation of recruitments
Date recruitment is
initiated
2 years Department
Defined Personnel
City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Recruitments (continued) Bilingual Certification Forms Forms certifying bilingual capabilities for employees receiving bilingual pay and applicants for recruitments which require bilingual capability
Employees -
Separation/
termination date;
Applicants -
eligibility list
expiration date
Employee - 5
years;
Applicants - 3
years
Department
Defined
Personnel
Examination Answer Sheets Examination answer sheets completed by applicants during testing process and other testing materials
Earlier of date
eligible list
established or date
recruitment
canceled
3 years 29 CFR 1620.30-
.32
Examination Files Recruitment examination file folders
Official Eligible Lists Eligible lists signed by City Manager. Lists of individuals placed on an eligible list for hiring
purposes.
Date signed 3 years Department
Defined
Testing Materials Contains historical data, used for testing candidates Date eligible list established
Risk Management/Loss Control Accident/Damage to City Property Report
Police reports and Departmental accident reports
Personnel
Actuarial Studies and Audits Actuarial Audit
Insurance Policies City's Liability Coverage Permanent Permanent, until
superseded
Department
Defined
City Clerk
City's Property Coverage Expiration date 2 years
Workers Compensation Insurance Policies Issue date 25 years Liability Claims Against the City Non-litigated tort claims filed against the City for damages to persons or personal property. Filed with
third part administrator
Final resolution
date
2 years;
minors 18th
birthday + 1
year
Department
Defined
Personnel
Special Events Insurance A "Special Events" coverage, insures third parties for use of City property providing liability coverage for the City
Issue date 5 years Department
Defined
State of California Annual Report State report of workers' compensation liabilities State filing date 2 years Department Defined
DMV Drivers' Records Reports DMV Pull Notice Program Employment date 5 years GC 34090 et seq.; GC 6254 (c) VC
1808.0(c)
Inspection Reports Loss Control inspection reports which show date, time and location of safety inspections, also identifies
hazards
Date inspection
conducted
5 years CAL OSHA
OSHA OSHA Log, Supplementary Record and Annual
Summary (Federal & State Cal/OSHA)
Incident date 5 years LC 6410; 8 CCR
14300.33; 29 CFR
1904.2-1904.6
City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Risk Management/Loss Control
(continued)
Accident/Illness Reports For Employee medical records and employee exposure records regarding exposure to toxic
substances or harmful physical agents. Includes
Safety Data Sheets (SDS). Does NOT include; health
insurance claims; first aid records of one-time
treatments for minor injuries; records of employees
who worked less than one (1) year if records are given
to employee upon termination.
Incident date 5 years CAL OSHA
Personnel
Training AB 1825 Sexual Harassment
Prevention
Sign in sheets and associated training materials Class date 5 years Department
Defined Attendance Sign-In Sheets Management and Leadership Personnel training programs forms Sign in date 2 years Class Training records Training records of all classes Class date 2 years Training (continued) Workplace Violence Prevention (SB
553)
Records of Workplace Violence hazard identification,
evaluation, and correction
Correction date 5 years
Labor Code 6401.9 Personnel
Training records, including training dates, contents or a summary of the training sessions, names and
qualifications of persons conducting the training, and
names and job titles of all persons attending the
training sessions
Training date 1 year
Violent Incident Logs Incident date 5 years
Records of Workplace Violence incident investigations.
These records must not contain medical information.
Close date 5 years
Workers' Compensation First Aid/Report Only Incident Notices that an injury happened - no medical records Final Action date on Claim
5 years LC 5405; 8 CCR
14311
Personnel
Indemnity Claims Files Open/active and closed/inactive temporary and permanent disability claims files involving exposure to lost time. Permanent disability to be compensated.
Contains medical files and payment history.
Final Action date
on Claim
5 years except
lifetime
medical award
cases
destroyed
upon death of
individual
8 CCR 15400.2
"Medical Only" Claims Files Open/active and closed/inactive claims files. Contain claim forms, billings medical records, check copies,
etc. Employee injury - no loss of work greater than 3
days
Final action date on
Claim
5 years 8 CCR 15400.2
PERS (Sworn) Industrial Disability
Retirement Files (Official)
Claims filed by employees (sworn) for PERS disability
retirement
Application date 5 years GC 21101
City of Los Alamitos Records Retention Schedule
Personnel Schedule F
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
23 of 30
City of Los Alamitos Records Retention Schedule
Police Department Schedule G
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
ABC Files Name of Premises History of ABC locations. Applications for ABC licenses to sell and/or serve alcoholic beverages.
Application date Permanent GC 34090 et seq. Department
Secretary
Administrative Investigations
(Internal Affairs Incidents by
Type)
Employee Accidents Investigations of accidents involving on-duty Departmental Personnel
Date investigations
completed 5 years GC 34090 et seq.
Police Chief's
Office
In-Custody Death Reports Investigations of in-custody deaths In-Custody Injury/Use of Force Investigations of in-custody injuries and use of force K-9 Reports Investigations of K-9 bite incidents
Officer Involved Shootings Investigations of officer involved shootings Applicant Files By Name Record of applicants not selected Creation date 3 years GC 34090 et seq. Department Secretary
Application Permits Alarm Permits
Application forms, letters of approval or denial and
miscellaneous correspondences
Acceptance or
denial date
AU + 2 years
GC 34090, 26 CFR
31.6001-1(e)(2)
Department
Secretary
Food/Ice Cream Vendors 2 years GC 34090 et seq.
Massage License Includes application and background file 5 years GC 34090 et seq.
Permit Parking
Application forms, letters of approval or denial and
miscellaneous correspondences 2 years GC 34090 et seq. Push Cart Vendors Taxi Cab
Tow Truck
Audit Annual Audits Including but not limited to: State/Federal, DOJ, CLETS, FBI, statics to various government agencies Audit date Permanent GC 34090 et seq. Department
Secretary
Citations By Citation Number Parking/Traffic Citations Issuance date 2 years GC 34090 et seq. Records Division
Citizen Complaints By Employee Name Investigations of alleged Employee misconduct Complaint completed date
5 years PC 832.5; 801.5;
803c EVC 1045,
GC 12946; GC
34090 et seq.
Internal Affairs
(IA)
Dispositions (Search and
Seizures)
By Name Search and seizure documents received from Court without Datecase probation numbers ends
2 years GC 34090 et seq. Police Chief's
Office
Employee Records Background File Record of background investigation Termination
5 years GC 34090 et seq.
Personnel
Division Medical File Medical information for each Employee 30 years US OSHA 29 CFR 191020
Personnel File Employment records., i.e. evaluations, pay changes, commendations, etc. 5 years GC 34090 et seq.
Field Interview Cards By Name Documentation of a filed contact by an Officer Date Written 2 years GC 34090 et seq. Records Division
Finance Petty Cash Receipts - by Fiscal Year Expense vouchers and reimbursement requests Reimbursement date
2 years GC 34090 et seq. Special
Investigations
Financial Disclosure Form By Name Confidential financial disclosure form completed by Employees working designated assignments
Separation date
from designated
assignment
2 years GC 34090 et seq. Personnel
Division
Graffiti Task Force Correspondence, records or interdepartmental actions concerning Task Force issues
Incident date 3 years GC 34090 et seq. District
Investigations
CC RESO 2026-01, Exhibit B
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Miscellaneous Records Trespass Forms Permission form signed by property owner Date of Initial Report
2 years GC 34090 et seq.
Filed
Operations Ride-along Requests Includes application Date of Ride Along Vacation Checks Self explanatory Date of Check
Personnel By Name City employment requests for record checks of new Employees and supporting documents
Request date 2 years GC 34090 et seq. Records
Division
By Name Explorer Post applications and performance records of explorers
Termination 2 years GC 34090 et seq. Department
Secretary
Petitions Petition and Orders under PC 1034
(no case numbers)
Court orders requiring the sealing of records Order date 2 years GC 34090 et seq. Records Division
Police Reports Child Abuse Reports
Self explanatory, including audio and video recordings
Report date
Close + 10 GC 34090 et seq.
Records
Division
Cities in which a case number is also
issued
Until DR
Purged
GC 34090 et seq.
Criminal Prosecution CY + 5 GC 34090
Domestic Violence Reports Close + 5 GC 34090 et seq.
Fatal Traffic Accidents Permanent GC 34090 et seq.
Felony Reports Close +4 GC 34090 et seq.
Felony Capital Crimes Permanent GC 34090 et seq.
Homicide Permanent PC 799
Marijuana (under 1 oz.) 2 years H&S Code 113615
Non-Criminal Occurrences Current year
+2
GC 34090 et seq.
Officer Involved Shootings Close +25 GC 34090 et seq.
Sealed Records - Adult Date of Sealing 3 years GC 34090, PC 851.1(a)
Sealed Records - Juvenile
Date of Sealing 5 years
GC 34090 et seq.,
WIC 389(c), WIC
781 (d)
Traffic and Parking Citations Report date Current year
+2
GC 34090 et seq.
Polygraph Files By Calendar Year Pre-employment polygraph examinations Creation date 3 years GC 34090 et seq. Police Chief's Office
Psychological Files By Calendar Year Pre-employment psychological examinations results Creation date 5 years GC 34090 et seq. Personnel Division
Roll Call Briefing Files Information disseminated at roll call briefings Briefing date 2 years GC 34090 et seq. Field Operations
Sexual Harassment
Investigations
By Calendar Year Investigations of sexual harassment complaints Investigation completion date
5 years GC 34090 et seq. Department
Secretary
City of Los Alamitos Records Retention Schedule
Police Department Schedule G
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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Statistical Reports Uniform Crime Report (UCR) State reports of statics on crimes and supporting documentation
Date of report 10 years GC 34090 et seq. Operation
Captain's Office
Supervisor Logs By Supervisor's Name Daily logs written by supervisors documenting shift actives
Date Written 2 years GC 34090 et seq. Department
Secretary
Training Records Departmental Orders Self explanatory Permanent Permanent GC 34090 et seq. Training Division
Employee Training Records by
Employee Name
Schools and classes attended by police employees Termination Date 5 tears GC 34090 et seq. Training Division
Jail Training Records by Employee
Name
Jail Employee training records Termination Date 5 years GC 34090 et seq. Jail Facility K-9 Training Records Training records of K-9 Officers Termination Date 5 Years GC 34090 et seq. K-9 Unit Law Summary Summaries issued by City Attorney and legal advisor Date of Issue 5 years GC 34090 et seq. Training Division
Range Records Employees' scores and documentation Date Created 5 years GC 34090 et seq. Training Division
Standards and Training for
Corrections (STC)
Mandated quarter and annual report submitted to STC Date of Report 2 years GC 34090 et seq. Jail Facility Training Bulletins Self explanatory Permanent Permanent GC 34090 et seq. Training Division
Vehicles Repossession Logs Record of reposes vehicles reported to the Department
Date of Incident 2 years GC 34090 et seq. Records
Division
Warrants Active Local Warrants Active warrants, teletypes and related documents Date of Service 2 years GC 34090 et seq.
Records
Division Served Local Warrants Served warrants, teletypes and related documents Worksheets Served warrant working papers with no case number City of Los Alamitos Records Retention Schedule
Police Department Schedule G
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
26 of 30
City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Administrative Services Correspondences Misc. correspondences not related to projects Creation date 2 years Permits Bus shelters, news racks Approval date Expiration + 2 GC 30490 et seq. Public Works years
Construction/Engineering Post Construction Critiques Project/Contractor reviews Completion date T+ 4 years GC 34090 et seq. Engineering
Project Files Construction project related files Completion date Bench Marks Vertical survey data Survey date
Centerline Ties Horizontal survey data Survey date
Project Data Project survey data Survey date
Structures Demolitions Completion date
Design Engineering Soil Reports Detailed soil analysis/construction recommendations Report date Permanent GC 34090 et seq.
Engineering
Material Specifications Specifications of materials used in construction projects
Date approved Permanent Engineering
Acquisition File Agent's diary, offer letter and other correspondence, escrow documents
Close of escrow 10 years Engineering
Relocation File Informational documents, claim forms, verification of payment, etc.
Receipt of final
relocation payment
10 years
Engineering
Appraisals Assesses value of property Close of escrow 2 years Engineering Residential Real Estate Included deeds, parcel maps, tract maps, right of way maps.
Creation date Permanent Engineering
Right-of-Way Property Acquisition Completion date 10 years Engineering Development Engineering Industrial Discharge Permits National Pollution Eliminations System Expiration date Permanent GC 34090 et seq.
Engineering
Street Work and Utility Permits Encroachment Permits Completion date 5 years Engineering Transportation/Wide Load Permits Oversized Vehicles Completion date 3 years Engineering Studies Runoff/Drainage Approval date 5 years Engineering NPDES Correspondences and related documents Date issued 5 years Engineering Water Quality Management Plan WQMP Approval date Until super seceded
Development
Services
Industrial Commercial Inspection
Records
Records required by permit Inspection date 5 years Engineering City Program Effectiveness
Assessment
Annual NPDES Report Submittal date permanent Development Services
Storm Water Pollution Prevention
Plan
SWPPP Certificate of
Occupancy
1 year Development
Services
Miscellanies Cash Transaction Contains specific notes Date issued 3 years Engineering Certificate of Insurance Proof of Liability insurance and endorsement Date received Completion +10 years
Engineering
Development Project Folder Public Works requirements of approval for private development projects and site plans. Includes copy of
bond release letter
Completion of
project or
expiration of
development
agreement,
whichever is later
5 years
Engineering
Development Conditions Public Works conditions of approval for private development projects
Date issued Permanent Engineering
Special Studies Joint powers authorities, etc. Date completed Permanent Engineering CC RESO 2026-01, Exhibit B
27 of 30
Development Engineering
(continued)
Certificates of Compliances City Engineer approval of existing subdivision Date recorded Permanent GC 34090 et seq. Engineering
Transportation Alignment and environmental studies Project date Permanent Reports Measure M, Congestion Management Plan, Arterial Highway Program
Report date 10 years
Over the Counter Public Works requirements of approval for over the counter Projects; site plans
Final sign-off of
permit
2 years
Conditions of Approval - Private
Development
Correspondences regarding Conditions of Approval Date created and signed
Permanent
Drawings Drawings Plans/Drawings including channelization, signal and interconnect plans, City-owned buildings, structures,
wells, reservoirs, widening, overpasses, traffic
management studies, counts, phasing, city yard
construction drawings, civic center facilities, park
structures, streets, alleys, medians, curbs and gutters, sidewalks, transportation center, sewer and water
mains, booster stations, lift stations, pump stations,
MWD connections
Date signed
Permanent GC 34090 et seq. Engineering
Drawings Traffic control plans Date signed
Drawings Bike lane and bike trails Completion date
Drawings Park improvements Completion date
Inventory Chemical and Hazardous Material Documents chemicals and hazardous materials owned, used, in the possession in the course of City
Business. Material safety data sheets, disposal, use
and storage records
Last Use 30 years
8 CCR 3204 Public Works
Maintenance Service Requests Requests for maintenance service. Includes and is not limited to: monthly street work summary reports; street maintenance, slurry seal, resurfacing; weed, rubbish,
graffiti; planting, removal and trimming of trees; driver equipment certification; supervisor's crew work
records; graffiti removal
Request date 2 years
GC 34090 et seq. Public Works
Traffic Traffic Signals Traffic control computer, maintenance Completion date Until Super seceded
GC 34090 et seq. Engineering
Accident Data/Collision Diagrams Location/accident/type/collision diagrams Diagram/Collision date
10 years
Average Daily Traffic/Turning Counts Count data Collection date 10 years Traffic Orders Various parking and traffic controls Install date Permanent School Crossing Study Study to justify crossing guard Completion date 10 years Signal Cabinet Prints Signal wiring diagram Install date Until Super seceded
Signal/LT Phase Warrant Studies to justify left turn installation Install date 10 years Signal Maintenance Operation maintenances Maintenance date 5 years Signal Timing Operation timing Maintenance date 5 years Speed Limit Study Restudied every 5 years Approval date 10 years City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
28 of 30
Traffic (continued) Traffic Control Devices Inventory Installation and maintenance data Work date Life of Structure + 5
years GC 34090 et seq. Engineering
Traffic/Parking Studies Neighborhoods, schools, parks, special Study date 10 years Requests for Service Citizen-requests, studies Request date 10 years Preventative Maintenance Repairs, Inspection and Preventative Maintenance
Repairs, inspection and preventative; heating
ventilation and air conditions chiller repair, air
condition system refrigerant
Service Date Life of Asset
+2
State of CA, US
EPA, SCAQMD
Public Works
Inspection Reports Annual Fire Inspection, 5 year systems inspection, annual fire extinguishers State of CA
Underground Storage Monthly Test
and 3 year inspections
Maintenance of diesel, gasoline tanks on City property State of CA, US
EPA, SCAQMD
Emergency Generators, Internal
Combustion Pressure Pups Emission
and Maintenance
Reports related to emergency power sources and
building fire pump operations
State of CA,
SCAQMD
Light and Heavy Vehicles,
Equipment
Fleet Maintenance Work order, requisitions, accident reports, logs Generation date
Active + 5
years
GC 34090 et seq. Public Works
CHP BIT Records Program Driver Inspections Active + 3
months
Driver Time Sheets Active + 6
months
Driver Proficiency Life + 1 year
BIT EQU Inspections 1 year
City Yard Operating Permits AQMD UST Permits, hazardous Waste Permits Generation date
Active
GC 34090 et seq. Public Works AQMD UST Annual Renewal 1 year Inspection and Reports AQMD UST Monthly Inspection, KPEDS Monthly Inspection, Haz-mat Generator Fee report
1 year
City of Los Alamitos Records Retention Schedule
Public Works Department Schedule H
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
CC RESO 2026-01, Exhibit B
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City of Los Alamitos Records Retention Schedule
Recreation and Community Services (RCS) Schedule I
RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE
RETENTION
PERIOD AUTHORITY CUSTODIAN
Administration Applications Application date 2 years GC 34090 et seq. RCS Correspondences Misc. correspondences Date created 2 years GC 34090 et seq. RCS Permits Permit date 2 years GC 34090 et seq. RCS
Events City Sponsored Events Records the planning and history of events sponsored by the City. May include, but is not limited to mailing lists, invitations, photographs, media releases,
correspondence, and event diagrams.
Event date 5 years GC 34090 et seq.
RCS
Projects General Project Files Project files including correspondence, reports, and relevant back-up documentation
Folder year date 3 years GC 34090 et seq. Originating
Dept.
Registration Participant Registration and
Attendance Records
Documents the registration and attendance of
participants in sponsored events, activities, and
classes. Records may include registration forms or
cards, class or activity rosters, consent/waiver forms
and related documents.
Last date of
participation
2 years GC 34090 et seq.
RCS
Reservations Reservation Form Facility reservations Event date 2 years GC 34090 et seq. RCS CC RESO 2026-01, Exhibit B
30 of 30
Records Inventory Identification Form
Box Number: (if applicable)
Department: Date:
Division/Office:
Inventoried By: Ext:
Record Series Title: Record Category:
Alternate Title(s):
Inclusive Dates from: to:
Record Series Description: (content & purpose-be detailed) Record is: Value:
Vital Administrative
Non-record Fiscal
Confidential Historical
Exempt from Legal
Public Disclosure
Original Record Container:
Duplicate Type:
If duplicate, location of original: Quantity:
Filing Method: File Location:
Chronological City Hall-Vault
Alphabetical Room/Office
Subject Records Center
Numerical (inactive)
Geographic
Other:
Department Head's Suggested Retention: Total Years
DESTRUCTION YEAR:
Method and basis for Filing/Retention:
File at Dept. Level then destroy Total Years
File at Dept. Level then transfer to Record Center Total Years Safeguard at Records Center then Destroy Total Years
Retain at Records Center Permanently
Retain at City Hall (vault) Permanently
City of Los Alamitos
Records Management Program
Request for Amendment to Records Retention Schedule Page of Department: Requested By:
Series Title and Description Add, Change, Reason for Authority/ Current Retention Proposed or Delete Requested Amendment Legal Retention Retention example:
Council Meetings Change Add record series for meeting preparation GC 34090/2 Years 2 years 2 years Approved
Department Head: Signature: Date:
City Clerk/Records Manager: Signature: Date:
City Attorney: Signature: Date:
City of Los Alamitos
Records Management Program
Authority to Destroy Obsolete Records
The below records are submitted for destruction in accordance with the procedures outlined in the City of Los Alamitos Records Management Program adopted by City Council Resolution. Note: Documents will be reviewed for historical value and, if applicable, retained in the Archives. Documents involved in litigation or pending audit may not be destroyed.
DEPARTMENT: DATE: PAGE OF
DIVISION: PREPARED BY: DESTRUCTION DATE:
RECORD CATEGORY RECORD SERIES DATE OF RECORDS: REQUIRED LOCATION BOX (Use Retention Schedule) Description. Attach additional sheets if needed FROM: TO: RETENTION NUMBER Documents have been reviewed and approved for destruction.
APPROVAL (print name and sign)
Department Head Date
Michael S. Daudt, City Attorney
City Attorney Date
Windmera Quintanar, MMC, City Clerk
City Clerk or Records Manager Date
CERTIFICATION OF DESTRUCTION OF RECORDS Destruction Method (circle one) I hereby certify that I caused the records listed above to be destroyed. Shredding Discard Outside Vendor Signature Name/Title Date
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 9, 2026 ITEM NUMBER: 10C
To: Mayor Tanya Doby & Members of the City Council
Presented By: Craig Koehler, Director of Finance
Subject: Treasurer's Quarterly Investment Report — December 2025
SUMMARY
The item for City Council consideration is receiving the Treasurer’s Quarterly Investment Report.
RECOMMENDATION
Receive and file the Treasurer’s Quarterly Investment Report – December 2025.
BACKGROUND
Sound investment practices are essential to the City’s fiscal management. The City Treasurer is responsible for managing the City’s investment portfolio, focusing first on the safety of investments and then on liquidity and an appropriate rate of return. The investment report and portfolio composition are attached.
DISCUSSION
This report summarizes the City’s investment activities, portfolio listing, and balances for the December 31, 2025.
FISCAL IMPACT
Interest earnings for the quarter ending December 31, 2025, were $256,965.
Attachment: 1. Quarterly Investment Report - December 31, 2025
2. Pooled Investment Report Holdings - December 31, 2025
ATTACHMENT 1
CITY OF LOS ALAMITOS
Quarterly Investment Report
December 31, 2025
AMORTIZED MARKET
COST VALUE
POOLED INVESTMENT PORTFOLIO
Money Market Accounts $ 1,289,618.81 $ 1,289,618.81
Local Agency Investment Fund (LAIF) 3,069,682.33 3,075,605.53 California Asset Management Portfolio (CAMP) 510,350.22 510,350.22 PARS Trust 1,200,000.00 1,334,794.28
ICS Trust 2,003,693.68 2,003,693.68
First American Government Obligation 525,036.49 525,036.49 Certificates of Deposit 2,223,000.00 2,200,091.93
Treasury Obligations 746,749.15 752,901.15
U.S. Government Agency Securities 3,997,499.11 3,945,960.00 Commercial Paper 489,946.86 490,472.50
Municipal Securities 3,600,402.67 3,816,483.50
Corporate Securities 758,212.57 757,010.00
Miscellaneous Cash 3,500.00 3,500.00
TOTAL POOLED INVESTMENT PORTFOLIO 20,417,691.89 20,705,518.09
INVESTMENTS HELD BY FISCAL AGENT
2015 Certificates of Participation 278.13 278.13
TOTAL INVESTMENTS HELD BY FISCAL AGENT 278.13 278.13
TOTAL CASH & INVESTMENTS $ 20,417,970.02 $ 20,705,796.22 It has been verified that this investment portfolio conforms to the City's investment policy approved by the City Council on 11/13/25. The Treasurer's cash management program and cash flow analysis indicate that sufficient liquidity is on hand to meet estimated future expenditures for six months. The weighted average maturity of the pooled investment portfolio is 1.20 years, and the weighted average yield on cost is 16.926% indenture associated with the bond transaction that generated the cash.
Craig Koehler
6.23%
14.85%
2.46%
6.45%
9.68%
2.54% 3.64% 10.63%
19.05%
2.37%
18.43% 3.66% 0.02%
COMPOSITION OF POOLED PORTFOLIO (NON-FISCAL AGENT)
Money Market Accounts (6.23%)
Local Agency Investment Fund (14.85%)
CAMP (2.46%)
PARS Trust (6.45%)
ICS Trust (9.68%)
First American GO (2.54%)
CD (10.63%)
Treasury Obligations (3.64%)
U.S. Government Agency Securities (19.05%)
Commercial Paper (2.37%)
Municipal Securities (18.43%)
Corporate Securities (3.66%)
Miscellaneous Cash (0.02%)
Craig Koehler, Finance Director / City Treasurer
ATTACHMENT 1
CITY OF LOS ALAMITOS
Quarterly Investment Report
December 31, 2025
AMORTIZED MARKET
COST VALUE
ATTACHMENT 2
CITY OF LOS ALAMITOS
Pooled Investment Portfolio Holdings
December 31, 2025
DESCRIPTION CUSIP COUPON MATURITY INVESTMENT PURCH PURCH AMORTIZED YIELD ON MARKET OF SECURITY REF RATE DATE RATING DATE COST 2 COST MATURITY VALUE 3
MONEY MARKET ACCOUNTS
US Bank Varies Varies Coll. 1 Varies 1,289,618.81 1,289,618.81 0.74% 1,289,618.81 SUBTOTAL MONEY MARKET ACCOUNTS Varies Varies 1,289,618.81 1,289,618.81 0.74% 1,289,618.81 LOCAL AGENCY INVESTMENT FUND (LAIF) Varies Varies Varies 3,069,682.33 3,069,682.33 100.19% 3,075,605.53 CALIFORNIA ASSET MANAGEMENT POOL (CAMP) Varies Varies Varies 510,350.22 510,350.22 3.95% 510,350.22 PARS TRUST Varies Varies Varies 1,200,000.00 1,200,000.00 1.99% 1,334,794.28 ICS TRUST Varies Varies 2,003,693.68 2,003,693.68 3.00% 2,003,693.68 FIRST AMERICAN GOVT OBLIGATION Varies Varies 525,036.49 525,036.49 3.64% 525,036.49
CERTIFICATES OF DEPOSIT
Ally Bank 02007GXG3 3.45% 08/04/26 FDIC 08/04/22 245,000.00 245,000.00 3.45% 244,676.60 Bank of Hapoalim New York 06251A3MO 1.50% 01/22/27 FDIC 01/22/22 250,000.00 250,000.00 1.50% 244,792.50 Capital One Bank 14042TEU7 2.25% 03/23/27 FDIC 03/16/22 247,000.00 247,000.00 2.25% 242,988.72 Capital One NA 14042RTH4 3.50% 08/03/26 FDIC 08/03/22 245,000.00 245,000.00 3.50% 244,747.65 Discover Bank 254673P34 3.50% 08/10/26 FDIC 08/10/22 245,000.00 245,000.00 3.50% 244,772.15 Sallie Mae Bank Salt Lake UT 795451AF0 1.00% 07/28/26 FDIC 07/28/21 248,000.00 248,000.00 1.00% 244,302.32 State Bank of India New York NY 856285C33 1.45% 01/22/27 FDIC 01/22/22 250,000.00 250,000.00 1.45% 244,580.00 Texas Exchange Bank SSB 88241TLA6 0.80% 06/04/26 FDIC 06/04/21 248,000.00 248,000.00 0.80% 244,969.44 Goldman Sachs Bank USA 38151PBC4 3.65% 10/23/28 FDIC 10/21/25 245,000.00 245,000.00 3.65% 244,262.55 SUBTOTAL CERTIFICATES OF DEPOSIT 2,223,000.00 2,223,000.00 2,200,091.93
TREASURY OBLIGATIONS
U. S Treasury Note 91282CKY6 4.65% 06/30/26 AAA 07/01/24 250,000.00 251,656.50 4.65% 251,297.50 U. S Treasury Note 91282CLS8 4.13% 10/31/26 AAA 10/31/24 250,000.00 246,422.15 4.13% 246,046.15 U. S Treasury Note 91282CMG3 4.25% 01/31/30 AAA 01/31/25 247,926.59 248,670.50 4.25% 255,557.50 SUBTOTAL TREASURY OBLIGATIONS TOTAL 747,926.59 746,749.15 752,901.15 U.S. GOVERNMENT AGENCY SECURITIES
Federal Home Loan Bank 3130ALCV4 0.75% 02/24/26 Aa1 10/28/21 247,368.50 247,368.50 0.75% 248,932.50 Federal Farm Credit Banks 3133ENBK5 1.14% 10/20/26 Aa1 12/15/21 248,987.50 248,987.50 1.14% 245,137.50 Federal Home Loan Bank 3130APFU4 1.05% 10/28/26 Aa1 10/28/21 249,153.11 249,153.11 1.05% 244,827.50 FHLB STEP-UP 3130APTZ8 2.00% 11/24/26 Aa1 11/21/21 500,000.00 500,000.00 2.00% 498,160.00
Federal Home Loan Banks 3130AQJG9 1.65% 01/28/27 Aa1 01/22/22 1,000,000.00 1,000,000.00 1.65% 979,930.00 Federal Home Loan Banks 3130AQWJ8 2.05% 03/22/27 Aa1 03/03/22 1,001,990.00 1,001,990.00 2.05% 981,790.00 Federal Home Loan Banks 3130ARKD2 3.25% 04/21/27 Aa1 05/02/22 500,000.00 500,000.00 3.25% 497,770.00 Federal Home Loan Banks 3130B2ZM0 4.05% 10/02/29 Aa1 11/01/24 250,000.00 250,000.00 4.05% 249,412.50 SUBTOTAL U.S. GOVERNMENT AGENCY SECURITIES 3,997,499.11 3,997,499.11 3,945,960.00
COMMERCIAL PAPER
ING US FDG LLC 45685RFN2 3.77% 6/22/2026 A-1 12/19/2025 250,000.00 245,248.65 3.77% 245,500.00 Jackson National Life Ins 46850CGD3 3.75% 7/13/2026 A-1 12/10/2025 250,000.00 244,698.21 3.75% 244,972.50 SUBTOTAL COMMERCIAL PAPER 500,000.00 489,946.86 490,472.50
MUNICIPAL SECURITIES
California State GO Unlimited Taxable 13063DRD2 4.420% 10/01/26 Aa2 01/03/23 465,295.00 465,295.00 4.42% 495,470.00 California St GO Txbl Various 13063DC48 4.200% 02/01/28 Aa2 06/01/23 358,032.00 358,032.00 4.20% 384,976.00 Chaffey CA Community College Dist 157432LP8 4.250% 06/01/28 Aa1 01/26/24 229,160.85 229,160.85 4.25% 243,346.50 Citris CA CCD 17741RGF9 4.650% 08/01/28 Aa1 08/30/23 241,046.40 241,046.40 4.65% 264,535.60 Liberty CA Union High Sch Dist 530319SN3 4.050% 08/01/27 Aa2 05/26/23 268,179.00 268,179.00 4.05% 289,188.00 Placentia-Yorba Linda CA GO Taxable Ref Ser B 725894MX4 4.300% 8/1/2027 Aa2 12/19/22 219,412.50 219,412.50 4.30% 241,120.00 San Diego CA Cmnty Clg GO UNLT 797272RN3 4.050% 05/01/26 Aaa 04/14/23 248,486.40 248,486.40 4.05% 266,743.80 San Joacquin CA Delta Community N/C 798063GY3 4.530% 08/01/29 Aa2 01/07/25 269,892.20 269,892.20 4.53% 281,058.00 Santa Monica-Malibu Unified Sch Dist 802498ZC2 4.120% 08/01/28 Aa1 01/10/24 307,874.00 307,874.00 4.12% 328,065.50 Santa Rosa CA HSD GO 802615K37 4.900% 08/01/28 Aa1 04/25/24 219,367.50 219,367.50 4.90% 236,957.50 University Calif Rev Series Taxable Gen Bonds 91412HJQ7 3.580% 05/15/29 Aa1 09/27/24 280,473.20 280,473.20 3.58% 284,571.10 Mission Viejo CA Community Dev Bonds 60519NDD6 4.360% 05/01/30 AA+ 05/22/25 259,059.32 259,059.32 4.36% 266,475.00 Blackrock 09247XAQ4 3.900% 04/30/30 AA+ 08/29/25 234,125.55 234,124.30 3.90% 233,976.50 SUBTOTAL MUNICIPAL SECURITIES 3,600,403.92 3,600,402.67 3,816,483.50
CORPORATE SECURTIES
Morgan Stanley Finance LLC 61766YMT5 5.1500% 01/20/28 A-1 01/20/23 250,000.00 250,000.00 5.15% 253,827.50 Chevron USA 166756BJ14 4.3000% 10/15/30 Aa2 10/25/25 257,757.76 255,488.32 4.30% 252,415.00 Google Inc (Alphabet Inc) 02079KAW7 4.1000% 11/15/30 Aa2 11/06/25 250,000.00 252,724.25 4.10% 250,767.50 SUBTOTAL CORPORATE SECURITIES 757,757.76 758,212.57 757,010.00 FISCAL AGENT 278.13 278.13 278.13
MISCELLANEOUS CASH 3,500.00 3,500.00 3,500.00
TOTAL CUSTODY HOLDINGS 14,355,317.55 14,344,540.53 14,491,649.25 ATTACHMENT 2
CITY OF LOS ALAMITOS
Pooled Investment Portfolio Holdings
December 31, 2025
DESCRIPTION CUSIP COUPON MATURITY INVESTMENT PURCH PURCH AMORTIZED YIELD ON MARKET OF SECURITY REF RATE DATE RATING DATE COST 2 COST MATURITY VALUE 3
TOTAL POOLED CASH & INVESTMENTS 20,428,747.04 20,417,970.02 20,705,796.22 1 Collateralized in accordance with Section 53652 of the CA state code. 2 Purchase cost may be more/less than the amortized cost, where the transaction was purchased that included accrued interest or at a discount to take advantage of market conditions. 3 Market value represents the value of the investment at a given point in time and may be different than the acquisition price, the full principal will be recouped at the time of maturity.
ATTACHMENT 2
CITY OF LOS ALAMITOS
Pooled Investment Portfolio Holdings
December 31, 2025
DESCRIPTION CUSIP COUPON MATURITY INVESTMENT PURCH PURCH AMORTIZED YIELD ON MARKET OF SECURITY REF RATE DATE RATING DATE COST 2 COST MATURITY VALUE 3
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 9, 2026 ITEM NUMBER: 10D
To: Mayor Tanya Doby & Members of the City Council
Presented By: Ron Noda, Assistant City Manager/Development Services Director Britney Ramirez, Management Analyst
Subject: Amendment No. 1 with The Institute of Electrical and Electronics Engineers for a Warehouse Lease Agreement
SUMMARY
This item seeks to exercise a three (3) year extension option via an amendment to the Lease Agreement between the City of Los Alamitos and The Institute of Electrical and Electronics Engineers, for warehouse space at 10662 Los Vaqueros Circle.
RECOMMENDATION
1. Authorize the City Manager to exercise an optional three (3) year extension term under the current Lease Agreement with The Institute of Electrical and Electronics Engineers for the use of warehouse space located at 10622 Los Vaqueros Circle; and,
2. Authorize the City Manager to execute Amendment No. 1, on a form approved by the City Attorney, to the Lease Agreement to extend the lease term with an amount not to exceed $525,515.52 over three years.
BACKGROUND
The Los Alamitos Civic Center is situated on approximately 1.39 acres and houses the Council Chamber, City Hall, the Police Department, Public Works garages, and parking for the public, city employees, and city vehicles. Due to space constraints at the Civic Center, existing facilities are inadequate to accommodate all City supplies, equipment, and vehicles.
The City has been utilizing warehouse space located at 10662 Los Vaqueros Circle due to insufficient capacity at existing City facilities. The warehouse site includes approximately 8,000 square feet of enclosed warehouse space, with an adjoining outdoor parking area of approximately 8,000 square feet. The warehouse is currently shared by the Recreation and Community Services Department, Development Services Department, and the Police Department.
DISCUSSION
Staff evaluated multiple potential locations within the City of Los Alamitos and determined that the property located at 10662 Los Vaqueros Circle best met the City’s operational needs.
Accordingly, a three-year lease agreement for the property was approved by the City Council in February 2023 and is now approaching expiration. Over the past three years, the City’s use of this location has proven to be effective and beneficial, providing much-needed storage capacity and improving operational efficiency.
As described above, the site comprises approximately 8,000 square feet of enclosed warehouse space and an adjoining outdoor parking and storage area of approximately the same size. The indoor warehouse space is divided into four garage stalls, with one stall designated for Police Department equipment, one stall for Recreation and Community Services equipment, and two stalls allocated to the Development Services Department for storage purposes. The outdoor parking and storage area is utilized for City waste containers, vehicles, and equipment, including the portable stage, traffic control equipment, trailers, message boards, and light towers.
The continued use of this facility has freed up parking at the Civic Center and created opportunities to re-purpose existing space for additional offices and expanded locker room facilities, supporting both current operations and future City needs. Staff is recommending a lease amendment for an additional three (3) years, extending the lease term for the use of the warehouse through February 28, 2029.
FISCAL IMPACT
The current lease agreement is for a three-year term, commencing March 1, 2023, and expiring February 28, 2026. The proposed amendment provides for a five percent (5%) annual rent escalation during the extension term. Accordingly, the monthly rate during the first year of the extension term will be $13,891.50, increasing to $14,586.08 in the second year and $15,315.38 in the third year. The cumulative lease cost over the three-year extension term is $525,515.52.
If approved, the Fiscal Year 2025–26 budget will be revised to reflect the increased lease costs, which will be funded through the Non-Departmental Fund. Sufficient funding is available in the FY 2025–26 Non-Departmental Fund budget to cover the increased costs for a part of the first-year amendment expenses. Lease costs for future fiscal years will be incorporated into the respective annual budget processes.
Attachment: 1. Amendment No. 1 with The Institute of Electrical and Electronic Engineers
2. Lease Agreement with The Institute of Electrical and Electronic Engineers
4933-1342-3491, v. 1
AMENDMENT NO. 1 TO LEASE AGREEMENT
10662 Los Vaqueros Circle
This Amendment No. 1 to Lease Agreement (“Amendment”) is made and entered into to be effective the 1st day of March 2026 by and between the City of Los Alamitos, a California charter city and municipal corporation (“City” as “Lessee”) and The Institute of Electrical and Electronics Engineers (“Lessor”) (collectively the “Parties”, or individually a “Party”).
RECITALS
A. City and Lessor entered into that certain Lease Agreement dated January 12, 2023 (“Lease”), which is incorporated herein by this reference.
B. The initial three-year term of the Lease will expire on February 28, 2026, unless extended.
C. The Lease Agreement provides for up to two thirty-six (36) months extensions of the Lease term.
D. The Parties now desire to extend the term of the Lease Agreement for the first of two 36-month option terms, subject to the terms and provisions of this Amendment Two.
NOW, THEREFORE, City and Lessor mutually agree as follows:
1. The term of the Lease is hereby extended for an additional thirty-six (36) months, ending February 28, 2029.
2. City may elect to exercise one additional thirty-six (36) month extension of the Lease term in accordance with Paragraph 50 of the Lease.
3. Except as expressly modified above, all terms and conditions of the Lease shall remain unchanged and in full force and effect.
4. The persons executing this Lease on behalf of the Parties warrant that they are duly authorized to execute this Amendment on behalf of said Parties and that by so executing the Parties are formally bound to the provisions of this Amendment.
IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment as of the date first written above.
4933-1342-3491, v. 1
“City”
City of Los Alamitos
By:_______________________________
Chet Simmons
City Manager
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, MMC
City Clerk
“Lessor”
The Institute of Electrical and Electronics
Engineers
By:_______________________________
Melissa Russell
Executive Director
INITIALS INITIALS
2019 AIR CRE. All Rights Reserved. Last Edited: 1/23/2023 10:34 AM MTG-24.40, Revised10-22-2020 Page 1of 18
STANDARD INDUSTRIAL/ COMMERCIAL MULTI- TENANT LEASE - GROSS
1. Basic Provisions (" Basic Provisions").
1.1 Pares. This Lease(" Lease"), dated forreference purposes only January 12, 2023 , ismadebyandbetween The Institute of Electrical and Electronics Engineers (" Lessor") and The City of Los Alamitos (" Lessee"), ( collecvely the "Pares", orindividually a" Party").
1.2(a) Premises: That certain real property, including allimprovements therein or to be provided byLessor under theterms ofthis Lease, commonly known as (street address, unit/ suite, city, state, zip): 10662 Los Vaqueros Circle, Los Alamitos, CA 90720 (" Premises"). The Premisesarelocated in the County of Orange , and aregenerally described as (describe briey the nature of the Premises and the" Project"): approximately 8,000 SF warehouse portion located in 10662 Los Vaqueros Circle . In addion to Lessee' s rightsto use and occupythePremises ashereinaer specied, Lesseeshall have non-exclusive rights to any ulityraceways ofthe building containing the Premises (" Building") and to the Common Areas (as dened in Paragraph
2.7 below), but shall not have any rights to theroof, or exterior walls ofthe Building or to anyother buildings in the Project. ThePremises, theBuilding, the Common Areas, the land upon which theyare located, along with all other buildings and improvements thereon, are herein collecvely referred to as the" Project." ( See also Paragraph 2)
1.2(b) Parking: 2 / 1,000 unreserved vehicle parking spaces. ( See alsoParagraph 2.6)
1.3 Term: three (3) years and 0 months ("Original Term") commencing March 1, 2023 (" CommencementDate") andending February 28, 2026 (" ExpiraonDate"). ( See alsoParagraph 3)
1.4 Early Possession: IfthePremises areavailable Lesseemay have non-exclusive possession ofthe Premises commencing (" EarlyPossession Date").
Seealso Paragraphs 3.2 and 3.3)
1.5 Base Rent:$ 12,000.00 per month(" BaseRent"), payable on the 1st day ofeach monthcommencing March 1, 2023 .( Seealso Paragraph 4)
Ifthis boxis checked, there are provisions in this Lease fortheBase Rentto beadjusted. SeeParagraph 52 .
1.6 Lessee' s Shareof CommonAreaOperang Expenses: percent ( %)(" Lessee' s Share"). Intheevent thatthe sizeofthe Premisesand/ or the Project are modied during thetermof this Lease, Lessor shall recalculate Lessee' s Share to reect such modicaon.
1.7 Base Rent and Other Monies Paid Upon Execuon:
a) Base Rent:$ 12,000.00 for the period March 1, 2023 - March 31, 2023 . b) CommonArea Operang Expenses: Thecurrent esmatefor theperiod is . c) SecurityDeposit:$ 12,000.00 (" SecurityDeposit"). ( Seealso Paragraph5) d) Other: for .
e) Total Due Upon Execu on ofthis Lease:$ 24,000.00 .
1.8 Agreed Use: warehouse use for storing equipment for the City of Los Alamitos and the police department .( Seealso Paragraph 6)
1.9 Insuring Party. Lessor is the" Insuring Party". ( See also Paragraph 8)
1.10 Real EstateBrokers.( Seealso Paragraphs 15 and 25) a) Representaon: Each Party acknowledges receiving aDisclosureRegarding Real Estate Agency Relaonship, conrms and consents to the following agencyrelaonships in this Leasewith the following real estatebrokers (" Broker(s)") and/ or their agents ("Agent(s)"):
Lessor' s Brokerage Firm Lee & Associates Commercial Real Estate Services, Inc. - South Bay dba Lee & Associates Los Angeles- Long Beach, Inc. License No. 01069854 is the broker of( check one): theLessor; or both theLessee and Lessor( dual agent).
Lessor'sAgent Shaun McCullough License No. 01380928 is( check one): the Lessor'sAgent (salespersonorbroker associate); or both the Lessee' s Agent and theLessor' s Agent (dualagent).
Lessee' s Brokerage Firm Lee & Associates Commercial Real Estate Services, Inc., - South Bay dba Lee & Associates Los Angeles - Long Beach, Inc. LicenseNo. 01069854 Is the brokerof ( checkone): theLessee; or boththe LesseeandLessor ( dualagent).
Lessee' sAgent Shaun McCullough License No. 01380928 is( check one): the Lessee' sAgent (salespersonorbroker associate); or both the Lessee's Agent and theLessor' s Agent (dualagent).
b) Payment to Brokers. Upon execuon and delivery of this Leaseby both Pares, Lessor shall payto the Brokers the brokerage fee agreed to in a separatewrien agreement( or ifthere is nosuch agreement, the sumof or of 4 % of the total Base Rent) for the brokerage services rendered by the Brokers.
1.11 Guarantor. Theobligaons oftheLessee under this Leaseare tobeguaranteed by (" Guarantor"). ( SeealsoParagraph 37)
1.12 Aachments. Aached hereto are the following, allof which constute apart of this Lease:
anAddendum consisng of Paragraphs 50 through 53 ;
asite plandepicng thePremises;
asite plandepicng theProject;
acurrent setof theRulesand Regulaonsfor theProject;
acurrent setof theRulesand Regulaons adopted bythe owners' associaon; DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
INITIALS INITIALS
2019 AIR CRE. All Rights Reserved. Last Edited: 1/23/2023 10:34 AM MTG-24.40, Revised10-22-2020 Page 2of 18
aWorkLeer;
other( specify): .
2. Premises.
2.1 Leng. Lessor herebyleases to Lessee, and Lesseehereby leases fromLessor, thePremises, for theterm, at the rental, and upon allof theterms, covenants and condions set forth in this Lease. Whilethe approximate square footage ofthe Premises mayhave been used in themarkeng ofthe Premises for purposes of comparison, the BaseRent stated herein is NOT ed to square footage and is not subjectto adjustment should theactualsizebedetermined to be different. NOTE: Lesseeisadvised toverify theactual sizeprior to execung this Lease.
2.2 Condion. Lessor shalldeliver that poron of thePremises contained within the Building ("Unit") to Lesseebroom clean and free of debris on the Commencement Date or the EarlyPossession Date, whichever rst occurs ("Start Date"), and, so long as therequired service contracts described in Paragraph 7.1(b) below are obtained by Lesseeand in effect within thirtydays following theStart Date, warrants that theexisng electrical, plumbing, resprinkler,lighng, heang, venlang and air condioning systems (" HVAC"), loading doors, sump pumps, if any, and all other such elements in the Unit, other than thoseconstructed byLessee, shallbe in good operang condion on said date, that the structuralelements of theroof, bearing walls and foundaon of theUnit shall befree ofmaterial defects, and that theUnit does not contain hazardous levels ofany mold or fungi dened as toxic under applicable stateor federallaw. Ifa non-compliancewith such warranty exists as of theStart Date, or if oneof such systems or elements should malfuncon or fail within the appropriate warrantyperiod, Lessor shall, as Lessor' s soleobligaon with respect to such maer, except as otherwiseprovided in this Lease, promptly aer receipt ofwrien nocefrom Lesseeseng forth with specicitythe nature and extent ofsuch non-compliance, malfuncon or failure, recfy sameat Lessor' s expense. The warranty periods shall beas follows: (i) 6 months as to the HVAC systems, and (ii)30 days as to theremaining systems and other elements of theUnit. IfLessee does not giveLessor the required noce within the appropriate warrantyperiod, correcon ofany such non-compliance, malfuncon or failureshallbe theobligaon ofLesseeat Lessee' s sole cost and expense except for therepairs to the re sprinkler systems, roof, foundaons, and/ or bearing walls - see Paragraph 7). Lessor also warrants, that unless otherwise specied in wring, Lessor is unaware of (i) any recorded Noces ofDefault affecng the Premise; ( ii) any delinquent amounts due under any loan secured by thePremises; and iii) any bankruptcy proceeding affecng thePremises.
2.3 Compliance. Lessor warrants that to thebest ofits knowledge the improvements on the Premises and the Common Areas comply with thebuilding codes, applicable laws, covenants or restricons of record, regulaons, and ordinances (" Applicable Requirements") that were in effect at the me that each improvement, or poron thereof, was constructed. Said warrantydoes not apply to theuse to which Lesseewillput thePremises, modicaons which may berequired bythe Americans with Disabilies Act or anysimilar laws as aresult ofLessee' s use (seeParagraph 49), or to anyAlteraons or UlityInstallaons ( as dened in Paragraph
7.3(a)) made or to be made by Lessee. NOTE: Lessee isresponsiblefor determining whether or not the ApplicableRequirements, and especially the zoning are appropriate for Lessee' sintended use, and acknowledges that past usesof thePremisesmay nolonger beallowed. Ifthe Premises do not comply with said warranty, Lessor shall, except as otherwise provided, promptly aer receipt of wrien nocefrom Lesseeseng forth with specicity thenature and extent of such non-compliance, recfy thesame at Lessor' s expense. If Lesseedoes not giveLessor wrien noce ofanon-compliance with this warranty within 6months following the Start Date, correcon ofthat non-compliance shall be theobligaon ofLesseeat Lessee' s sole cost and expense. If the Applicable Requirements arehereaer changed so as to require during the termof this Lease theconstrucon of an addion to or an alteraon of theUnit, Premises and/ or Building, theremediaon ofany Hazardous Substance, or the reinforcement or other physical modicaon ofthe Unit, Premises and/ or Building (" Capital Expenditure"), Lessor and Lesseeshall allocatethe cost of such workas follows:
a) Subject to Paragraph 2.3(c) below, if such Capital Expenditures are required as aresult of thespecicand unique use ofthePremises byLessee as compared with uses by tenants in general, Lesseeshall befully responsible for the cost thereof, provided, however, that ifsuch Capital Expenditure is required during the last 2years ofthis Lease and the cost thereof exceeds 6months' BaseRent, Lesseemayinstead terminate this Leaseunless Lessor noes Lessee, in wring, within 10 days aer receipt ofLessee' s terminaon noce that Lessor has elected to pay the differencebetween the actual cost thereofand the amount equal to 6 months' Base Rent. IfLesseeelects terminaon, Lessee shallimmediately ceasetheuse ofthe Premises which requires such Capital Expenditure and deliver to Lessor wriennoce specifying aterminaondate at least 90 days thereaer. Such terminaon date shall, however,in no event be earlierthan the last day that Lessee could legally ulizethe Premises without commencing such Capital Expenditure. b) Ifsuch Capital Expenditure is not the result of thespecicand unique use ofthe Premises byLessee ( such as, governmentally mandated seismic modicaons), then Lessor shall payfor such CapitalExpenditure and Lessee shall onlybe obligated to pay, each month during the remainder ofthe termof this Lease or any extension thereof, on thedate that on which the BaseRent is due, an amount equalto 1/144th of theporon of such costs reasonably aributable to the Premises. Lesseeshall payInterest on thebalance but may prepay its obligaon at any me. If, however, such Capital Expenditure is required during thelast 2years ofthis Leaseor ifLessor reasonably determines that it is not economically feasible to pay its sharethereof, Lessor shall have theopon to terminate this Lease upon 90 days prior wrien noceto Lessee unless Lessee noes Lessor, in wring, within 10 days aer receipt of Lessor' s terminaon nocethat Lessee willpay for such CapitalExpenditure. If Lessor does not elect to terminate, and fails to tender its share ofanysuch Capital Expenditure, Lesseemayadvance such funds and deduct same, with Interest, from Rent unlLessor' s share of such costs have been fully paid. IfLesseeis unable to nance Lessor' s share, or if thebalance oftheRent due and payable for the remainder ofthis Leaseis not sufficient to fully reimburse Lesseeon an offset basis, Lesseeshall have theright to terminate this Lease upon 30 days wrien noceto Lessor.
c) Notwithstanding the above, the provisions concerning Capital Expenditures are intended to applyonlyto non-voluntary, unexpected, and new Applicable Requirements. If theCapital Expenditures areinstead triggered by Lesseeas aresult of an actualor proposed change in use, change in intensity ofuse, or modicaon to thePremises then, and in that event, Lesseeshall either:( i)immediately ceasesuch changed use or intensityof useand/ or take such other steps as maybe necessaryto eliminatetherequirement for such Capital Expenditure, or (ii)complete such Capital Expenditure at its own expense. Lesseeshall not have any right to terminate this Lease.
2.4 Acknowledgements. Lesseeacknowledges that: ( a) it has been given an opportunity to inspect and measure the Premises;( b) it has been advised by Lessor and/ or Brokers to sasfy itselfwith respect to thesize and condion of thePremises ( including but not limited to theelectrical, HVAC and re sprinkler systems, security, environmental aspects, and compliance with Applicable Requirements and theAmericans with Disabilies Act), and their suitability for Lessee' s intended use; ( c) Lessee has madesuch invesgaon as it deems necessarywith reference to such maers and assumes allresponsibility therefor as the samerelate to its occupancy of the Premises; ( d) it is not relying on anyrepresentaon as to thesizeofthePremises madebyBrokers or Lessor; ( e) the square footage of the Premises was not material to Lessee' s decision to lease the Premises and pay the Rent stated herein; and (f) neither Lessor, Lessor' s agents, nor Brokers have made anyoral or wrien representaons or warranes with respect to said maers other than as set forth in this Lease. In addion, Lessor acknowledges that: (i)Brokers have made no representaons, promises or warranes concerning Lessee' s abilityto honor theLease or suitability to occupy the Premises, and (ii)it is Lessor' s sole responsibility to invesgate the nancial capabilityand/ or suitabilityof allproposed tenants.
2.5 Lessee asPrior Owner/ Occupant. Thewarranes made byLessor in Paragraph 2 shall be ofno force or effect ifimmediately prior to the Start Date Lessee was the owner or occupant ofthe Premises. In such event, Lesseeshall beresponsible for anynecessary correcve work.
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2.6 Vehicle Parking. Lesseeshall beentled to use the number ofParking Spaces specied in Paragraph 1.2(b) on those porons of theCommon Areas designated from meto mebyLessor for parking. Lessee shall not use more parking spaces than said number. Said parking spaces shallbe used for parking by vehicles no larger than full-sizepassenger automobiles or pick-up trucks, herein called "Permied Size Vehicles." Lessor mayregulate theloading and unloading of vehicles by adopng Rules and Regulaons as provided in Paragraph 2.9. No vehicles other than Permied SizeVehicles maybe parked in the Common Area without the prior wrien permission ofLessor. In addion:
a) Lessee shallnot permit or allow anyvehicles that belong to or are controlled by Lesseeor Lessee's employees, suppliers, shippers, customers, contractors or invitees to be loaded, unloaded, or parked in areas other than those designated by Lessor for such acvies. b) Lessee shall not service or store any vehicles in theCommon Areas. c) IfLessee permits or allows anyof the prohibited acvies described in this Paragraph 2.6, then Lessor shallhave theright, without noce, in addion to such other rights and remedies that it may have, to remove or tow awaythe vehicle involved and charge the cost to Lessee, which cost shallbe immediately payable upon demand by Lessor.
2.7 Common Areas - Denion. Theterm"Common Areas" is dened as all areas and facilies outsidethe Premises and within the exterior boundary line of the Project and interior ulityraceways and installaons within theUnit that areprovided and designated bythe Lessor from me to mefor thegeneral non-exclusive use ofLessor, Lesseeand other tenants of theProject and their respecve employees, suppliers, shippers, customers, contractors and invitees, including parking areas, loading and unloading areas, trash areas, roofs, roadways, walkways, driveways and landscaped areas.
2.8 Common Areas - Lessee' sRights. Lessor grants to Lessee, for the benet ofLessee and its employees, suppliers, shippers, contractors, customers and invitees, during the term ofthis Lease, thenon-exclusive right to use, in common with others entled to such use, the Common Areas as theyexist from me to me, subject to anyrights, powers, and privileges reserved by Lessor under theterms hereof or under theterms of anyrules and regulaons or restricons governing the useof theProject. Under no circumstances shall theright herein granted to use the Common Areas be deemed to includetheright to store anyproperty, temporarily or permanently, in the Common Areas. Anysuch storageshall bepermied only bythe prior wrien consent ofLessor or Lessor' s designated agent, which consent maybe revoked at any me. In the event that anyunauthorized storage shall occur, then Lessor shall have the right, without noce, in addion to such other rights and remedies that it mayhave, to remove the property and chargethecost to Lessee, which cost shall beimmediately payable upon demand byLessor.
2.9 Common Areas - Rulesand Regulaons. Lessor or such other person(s) as Lessor may appoint shallhave theexclusive controland management ofthe Common Areas and shall have theright, from me to me, to establish, modify, amend and enforcereasonable rules and regulaons (" Rulesand Regulaons") for themanagement, safety,care, and cleanliness of the grounds, theparking and unloading of vehicles and the preservaon of good order, as wellas for the convenience ofother occupants or tenants ofthe Building and theProject and their invitees. Lessee agrees to abide byand conform to all such Rules and Regulaons, and shall use its best efforts to cause its employees, suppliers, shippers, customers, contractors and invitees to so abide and conform. Lessor shallnot be responsible to Lessee for the non-compliance with said Rules and Regulaons by other tenants oftheProject.
2.10 Common Areas - Changes. Lessor shallhave the right, in Lessor' s solediscreon, from me to me:
a) To makechanges to theCommon Areas, including, without limitaon, changes in the locaon, size, shapeand number ofdriveways, entrances, parking spaces, parking areas, loading and unloading areas, ingress, egress, direcon oftraffic, landscaped areas, walkways and ulityraceways; b) To close temporarilyany oftheCommon Areas for maintenance purposes so long as reasonable access to thePremises remains available; c) To designate other land outsidetheboundaries ofthe Project to be apart ofthe Common Areas; d) To add addional buildings and improvements to theCommon Areas; e) To usetheCommon Areas while engaged in making addional improvements, repairs or alteraonsto the Project, or anyporon thereof; and f) To do and perform such other acts and make such other changes in, to or with respect to theCommon Areas and Project as Lessor may, in the exercise of sound business judgment, deem to beappropriate.
3. Term .
3.1 Term. The Commencement Date, Expiraon Dateand OriginalTerm ofthis Lease areas specied in Paragraph 1.3.
3.2 Early Possession. Anyprovision herein granng LesseeEarly Possession ofthe Premises is subject to and condioned upon thePremises being available for such possession prior to theCommencement Date. Anygrant ofEarlyPossession onlyconveys anon-exclusive right to occupy thePremises. IfLessee totally or parallyoccupies thePremises prior to the Commencement Date, theobligaon to pay Base Rent shall beabated for the period ofsuch Early Possession. Allother terms of this Lease ( including but not limited to theobligaons to payLessee' s Shareof Common Area Operang Expenses, RealPropertyTaxes and insurance premiums and to maintain thePremises) shall bein effect during such period. Anysuch EarlyPossession shall not affect theExpiraon Date.
3.3 Delay In Possession. Lessor agrees to use commercially reasonable efforts to deliver exclusive possession ofthePremises to Lessee bythe Commencement Date. If, despite said efforts, Lessor is unableto deliver possession by such date, Lessor shallnot besubject to anyliability therefor, nor shallsuch failure affect thevalidity ofthis Lease or change theExpiraon Date. Lessee shallnot, however, beobligated to pay Rent or perform its other obligaons unl Lessor delivers possession ofthe Premises and any period of rent abatement that Lesseewould otherwise haveenjoyed shallrun fromthe dateofdelivery ofpossession and connue for aperiod equalto what Lesseewould otherwise have enjoyed under the terms hereof, but minus any days of delaycaused by theacts or omissions of Lessee. Ifpossession is not delivered within 60 days aer theCommencement Date, as the samemay be extended under theterms of anyWork Leer executed by Pares, Lessee may, at its opon, by nocein wring within 10 days aer theend ofsuch 60 dayperiod, cancel this Lease, in which event the Pares shallbe discharged from allobligaons hereunder. If such wrien noceis not received by Lessor within said 10 day period, Lessee' s right to cancel shall terminate. If possession of thePremises is not delivered within 120 days aer theCommencement Date, this Lease shallterminate unless other agreements arereached between Lessor and Lessee, in wring.
3.4 Lessee Compliance. Lessor shall not be required to tender possession ofthe Premises to LesseeunlLesseecomplies with its obligaon to provide evidence of insurance (Paragraph 8.5). Pending delivery of such evidence, Lesseeshall be required to perform allof its obligaons under this Lease from and aer the Start Date, including the payment ofRent, notwithstanding Lessor' s elecon to withhold possessionpending receipt of such evidence of insurance. Further, ifLessee is required to perform anyother condions prior to or concurrent with theStart Date, the Start Dateshall occur but Lessor mayelect to withhold possession unlsuch condions are sased.
4. Rent.
4.1 Rent Dened. Allmonetary obligaons ofLessee to Lessor under theterms ofthis Lease( exceptfor theSecurity Deposit) are deemed to be rent ("Rent").
4.2 Common AreaOperang Expenses. Lessee shallpay to Lessor during theterm hereof, in addion to the BaseRent, Lessee' s Share (as specied in Paragraph 1.6) ofallCommon AreaOperang Expenses, as hereinaer dened, during each calendar year of thetermof this Lease, in accordance with thefollowing provisions:
a) The following costs relang to the ownership and operaon ofthe Project are dened as "Common AreaOperang Expenses":
i) Costs relang to the operaon, repair and maintenance, in neat, clean, good order and condion, but not thereplacement ( seesubparagraph DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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e)), of thefollowing:
aa) The Common Areas and Common Area improvements, including parking areas, loading and unloadingareas,trash areas, roadways, parkways, walkways, driveways, landscaped areas, bumpers, irrigaon systems, Common Arealighng facilies, fences and gates, elevators, roofs, exterior walls ofthe buildings, building systems and roofdrainage systems.
bb) Exterior signs and any tenant directories.
cc) Any re sprinkler systems.
dd) All other areas and improvements that arewithin theexterior boundaries ofthe Project but outside ofthe Premises and/ or any other spaceoccupied by a tenant.
ii) Thecost of water, gas, electricityand telephone to service theCommon Areas and any ulies not separately metered. iii) Thecost oftrash disposal, pest control services, property management, security services, owners' associaon dues and fees, thecost to repaint the exterior ofany structures and the cost of anyenvironmental inspecons. iv) Reserves set asidefor maintenanceand repair ofCommon Areas and Common Area equipment. v) Anyincrease above theBase RealProperty Taxes ( as dened in Paragraph 10). vi) Any " Insurance Cost Increase"( as dened in Paragraph 8). vii) Anydeducble poron ofan insured loss concerning theBuilding or the Common Areas. viii) Auditors', accountants' and aorneys' fees and costs related to theoperaon, maintenance, repair and replacement of theProject. ix) The cost of anycapitalimprovement to the Building or the Project not covered under theprovisions of Paragraph 2.3 provided; however, that Lessor shall allocate the cost ofany such capital improvement over a12 year period and Lesseeshallnot be required to paymore than Lessee' s Share of 1/144th of the cost ofsuch capitalimprovement in anygiven month. Lesseeshallpay Interest on theunamorzed balance but may prepay its obligaon at any me. x) Thecost ofanyother services to be provided byLessor that are stated elsewhere in this Leaseto be aCommon AreaOperang Expense. b) AnyCommon AreaOperang Expenses and Real PropertyTaxes that arespecically aributable to theUnit, the Building or to anyother building in the Project or to theoperaon, repair and maintenance thereof, shall beallocated enrely to such Unit, Building, or other building. However,any Common Area Operang Expenses and Real PropertyTaxes that arenot specically aributable to theBuilding or to anyother building or to the operaon, repair and maintenance thereof, shall beequitably allocated by Lessor to all buildings in theProject. c) Theinclusion ofthe improvements, facilies and services set forth inSubparagraph 4.2(a) shall not be deemed toimpose an obligaon upon Lessor to either have said improvements or facilies or to provide those services unless theProject alreadyhas thesame, Lessor already provides theservices, or Lessor has agreed elsewhere in this Leaseto provide the same or some ofthem. d) Lessee's Share ofCommon Area Operang Expenses is payable monthlyon the sameday as theBase Rent is due hereunder. Theamount ofsuch payments shall bebased on Lessor' s esmate ofthe annual Common AreaOperang Expenses. Within 60days aer wrien request ( but not more than once each year) Lessor shalldeliver to Lesseea reasonablydetailed statement showing Lessee' s Shareof theactual Common AreaOperang Expenses for thepreceding year. If Lessee' s payments during such year exceed Lessee' s Share, Lessor shallcredit theamount of such over-payment against Lessee' s future payments. IfLessee' s payments during such year wereless than Lessee' s Share, Lesseeshall pay to Lessor theamount ofthedeciency within 10 days aer delivery byLessor to Lessee of the statement.
e) Common AreaOperang Expenses shallnot includethecost ofreplacing equipment or capital components such as the roof,foundaons, exterior walls or Common Area capital improvements, such as the parking lot paving, elevators, fences that have auseful life for accounng purposes of5 years or more. f) Common Area Operang Expenses shallnot include anyexpenses paid by anytenant directly to third pares, or as to which Lessor is otherwise reimbursed by anythird party, other tenant, or insurance proceeds.
4.3 Payment. Lessee shall cause payment ofRent to be received byLessor in lawful money ofthe United States, without offset or deducon (except as specicallypermied in this Lease), on or before the day on which it is due. Allmonetary amounts shallbe rounded to the nearest whole dollar. In theevent that any statement or invoice prepared byLessor is inaccurate such inaccuracyshall not constute a waiver and Lesseeshallbe obligated to pay the amount set forth in this Lease. Rent for anyperiod during theterm hereofwhich is for less than one full calendar month shall be prorated based upon theactual number of days ofsaid month. Payment of Rent shallbe madeto Lessor at its address stated herein or to such other personsor place as Lessor mayfrom meto medesignatein wring.
Acceptance of apayment which is less than the amount then due shallnot be a waiver ofLessor' s rights to thebalanceof such Rent, regardless of Lessor' s endorsement of anycheck so stang. In the event that anycheck, dra, or other instrument ofpayment given by Lesseeto Lessor is dishonored for any reason, Lesseeagrees to pay to Lessor the sumof $25 in addion to any LateCharge and Lessor, at its opon, mayrequire all future Rent be paid bycashier' s check. Payments willbe applied rst to accrued late charges and aorney's fees, second to accrued interest, then to BaseRent and Common AreaOperang Expenses, and any remaining amount to any other outstanding charges or costs.
5. Security Deposit. Lesseeshall deposit with Lessor upon execuon hereof theSecurity Deposit assecurity for Lessee' s faithful performance of its obligaons under this Lease. IfLesseefails to pay Rent, or otherwise Defaults under this Lease, Lessor mayuse, applyor retain allor anyporon ofsaid SecurityDeposit for the payment of anyamount alreadydue Lessor, for Rents which will beduein thefuture, and/ or to reimburse or compensate Lessor for anyliability, expense, loss or damage which Lessor may suffer or incur byreason thereof. IfLessor uses or applies allor any poron of theSecurityDeposit, Lesseeshall within 10 days aer wrien request therefor deposit monies with Lessor sufficient to restore said SecurityDeposit to thefull amount required by this Lease. Ifthe BaseRent increases during the term of this Lease, Lessee shall, upon wrien request from Lessor, deposit addional monies with Lessor so that the totalamount of theSecurity Deposit shallat all mes bear thesame proporon to theincreased BaseRent as theinial SecurityDeposit bore to the inialBaseRent. Should theAgreed Usebeamended to accommodate amaterial changein the business of Lesseeor to accommodateasublesseeor assignee, Lessor shall have the right to increase theSecurity Deposit to the extent necessary, in Lessor' s reasonable judgment, to account for anyincreased wear and tear that thePremises maysuffer as aresult thereof. Ifa change in controlof Lesseeoccurs during this Lease and following such change the nancial condion ofLessee is, in Lessor' s reasonablejudgment, signicantly reduced, Lessee shalldeposit such addional monies with Lessor as shall besufficient to cause the SecurityDeposit to be at acommercially reasonable levelbased on such change in nancial condion. Lessor shallnot be required to keepthe SecurityDeposit separate fromits generalaccounts. Within 90 days aer the expiraon or terminaon of this Lease, Lessor shall return that poron ofthe SecurityDeposit not used or applied by Lessor. Lessor shall upon wrien request provide Lesseewith an accounng showing how that poron oftheSecurity Deposit that was not returned was applied. No part ofthe SecurityDeposit shallbeconsidered to be held in trust, to bear interest or to be prepayment for any monies to be paid byLessee under this Lease. THESECURITY DEPOSITSHALL NOTBEUSED BYLESSEE INLIEU OF PAYMENT OF THELAST MONTH' SRENT.
6. Use.
6.1 Use. Lessee shalluse and occupythe Premises only for theAgreed Use, or anyother legal usewhich is reasonably comparable thereto, and for no other purpose. Lessee shall not useor permit the useof thePremises in amanner that is unlawful, creates damage, waste or a nuisance, or that disturbs occupants ofor DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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causes damage to neighboring premises or properes. Other than guide, signaland seeing eyedogs, Lessee shallnot keep or allow in the Premises any pets, animals, birds, sh, or reples. Lessor shall not unreasonably withhold or delay its consent to any wrien request for amodicaon oftheAgreed Use, so long as thesamewill not impair thestructural integrityofthe Building or themechanical or electricalsystems therein, and/ or is not signicantly more burdensome to theProject. If Lessor elects to withhold consent, Lessor shallwithin 7days aer such request givewrien nocaon of same, which noce shallinclude an explanaon of Lessor' s objecons to thechange in theAgreed Use.
6.2 Hazardous Substances.
a) Reportable UsesRequire Consent. Theterm"Hazardous Substance" as used in this Leaseshall mean anyproduct, substance, or waste whose presence, use, manufacture, disposal, transportaon, or release, either by itselfor in combinaon with other materials expected to be on the Premises, is either: (i) potenallyinjurious to the public health, safety or welfare, theenvironment or thePremises; ( ii)regulated or monitored by anygovernmental authority, or (iii) abasis for potenal liabilityof Lessor to any governmental agency or third party under any applicable statute or common law theory. Hazardous Substances shall include, but not be limited to, hydrocarbons, petroleum, gasoline, and/ or crude oilor anyproducts, by-products or fracons thereof. Lessee shallnot engagein any acvityin or on the Premises which constutes aReportable Useof Hazardous Substances without theexpress prior wrien consent ofLessor and mely compliance (at Lessee' s expense) with allApplicable Requirements. " Reportable Use" shallmean (i) theinstallaon or useofanyaboveor below ground storagetank; (ii) thegeneraon, possession, storage, use, transportaon, or disposalof aHazardous Substance that requires apermit from, or with respect to which areport,noce, registraon or business plan is required to be led with, any governmental authority, and/ or (iii)the presence at thePremises of aHazardous Substance with respect to which any Applicable Requirements requires that anocebe given to persons entering or occupying the Premisesor neighboring properes. Notwithstanding the foregoing, Lesseemay useany ordinary and customary materials reasonably required to be used in thenormal course of the Agreed Use, ordinary officesupplies ( copier toner, liquid paper, glue, etc.) and common household cleaning materials, so long as such use is in compliancewith all Applicable Requirements, is not aReportableUse, and does not expose the Premises or neighboring property to anymeaningful riskofcontaminaon or damage or expose Lessor to any liabilitytherefor. In addion, Lessor may condion its consent to any Reportable Use upon receiving such addional assurances as Lessor reasonably deems necessary to protect itself, thepublic, the Premises and/ or the environment against damage, contaminaon, injury and/ or liability, including, but not limited to, theinstallaon (and removal on or before Leaseexpiraon or terminaon) ofprotecve modicaons (such as concrete encasements) and/ orincreasing the SecurityDeposit. b) Duty to Inform Lessor. IfLesseeknows,or has reasonable cause to believe, that a Hazardous Substance has come to be located in, on, under or about the Premises, other than as previously consented to byLessor, Lesseeshallimmediately givewrien noceofsuch fact to Lessor, and provide Lessor with a copyof anyreport, noce,claimor other documentaon which it has concerning the presence of such Hazardous Substance. c) LesseeRemediaon. Lessee shall not cause or permit anyHazardous Substance to be spilled or released in, on, under, or about thePremises including through theplumbing or sanitary sewer system) and shallpromptly, at Lessee' s expense, comply with allApplicable Requirements and take allinvesgatory and/or remedial acon reasonably recommended, whether or not formally ordered or required, for the cleanup of anycontaminaon of, and for themaintenance, security and/ or monitoring of thePremises or neighboring properes, that was caused or materially contributed to byLessee, or pertaining to or involving any Hazardous Substance brought onto thePremises during theterm ofthis Lease, byor for Lessee, or anythird party. d) LesseeIndemnicaon. Lessee shallindemnify, defend and hold Lessor, its agents, employees, lenders and ground lessor, ifany, harmless from and against any and all loss ofrents and/ or damages, liabilies, judgments, claims, expenses, penales, and aorneys' and consultants' fees arising out ofor involving any Hazardous Substance brought onto the Premises by orfor Lessee, Lessee’ s employees, contractors or invitees , oranythird party (provided, however, that Lesseeshall have no liabilityunder this Leasewith respect to underground migraon of anyHazardous Substance under the Premises from areas outsideof the Project not caused or contributed to by Lessee). Lessee' s obligaons shall include, but not be limited to, the effects of anycontaminaon or injury to person, property or the environment created or suffered by Lessee, and thecost ofinvesgaon, removal, remediaon, restoraon and/ or abatement, and shallsurvive theexpiraon or terminaon ofthis Lease. No terminaon, cancellaon or release agreement entered into byLessor and Lesseeshall releaseLessee from its obligaons under this Leasewith respect to Hazardous Substances, unless specically so agreed by Lessor in wring at the meofsuch agreement. e) Lessor Indemnicaon. Except as otherwise provided in paragraph 8.7, Lessor and its successors and assigns shallindemnify, defend, reimburse and hold Lessee, its employees and lenders, harmless from and against any and allenvironmental damages, including thecost of remediaon, which aresuffered as a direct result ofHazardous Substances on the Premises prior to Lessee taking possession or which are caused bythe gross negligence or willful misconduct ofLessor, its agents or employees. Lessor' s obligaons, as and when required by theApplicable Requirements, shall include, but not be limited to, thecost of invesgaon, removal, remediaon, restoraon and/ or abatement, and shall survivethe expiraon or terminaon ofthis Lease. f) Invesgaons and Remediaons. Lessor shall retain theresponsibility and pay for anyinvesgaons or remediaon measures required by governmental enes having jurisdicon with respect to theexistence ofHazardous Substances on the Premises prior to theLessee taking possession, unless such remediaon measure is required as aresult ofLessee' s use( including " Alteraons", as dened inparagraph 7.3(a) below) of thePremises, in which event Lesseeshall beresponsible for such payment. Lessee shallcooperate fullyin anysuch acvies at the request ofLessor, including allowing Lessor and Lessor' s agents to have reasonable access to the Premises at reasonable mes in order to carry out Lessor' s invesgave and remedial responsibilies. g) Lessor Termina on Opon. IfaHazardous Substance Condion (see Paragraph 9.1(e)) occurs during the termofthis Lease, unless Lesseeis legally responsible therefor (in which caseLesseeshall makethe invesgaon and remediaon thereofrequired by the Applicable Requirements and this Lease shallconnue in full forceand effect, but subject to Lessor' s rights under Paragraph 6.2(d) and Paragraph 13), Lessor may, at Lessor' s opon, either (i)invesgate and remediate such Hazardous Substance Condion, if required, as soon as reasonably possibleat Lessor' s expense, in which event this Leaseshall connue in full forceand effect, or (ii)if the esmated cost to remediate such condion exceeds 12 mes the then monthlyBase Rent or $100,000, whichever is greater, give wrien noceto Lessee, within 30 days aer receipt byLessor of knowledge of theoccurrence ofsuch Hazardous Substance Condion, ofLessor' s desire to terminate this Leaseas ofthe date 60 days following thedate ofsuch noce. In theevent Lessor elects to givea terminaon noce, Lessee may, within 10 days thereaer, givewrien noceto Lessor of Lessee' s commitment to pay the amount by which the cost of theremediaon of such Hazardous SubstanceCondion exceeds an amount equal to 12 mes the then monthlyBase Rent or $100,000, whichever is greater. Lesseeshall provide Lessor with said funds or sasfactory assurance thereof within 30 days following such commitment. In such event, this Lease shallconnue in full forceand effect, and Lessor shallproceed to makesuch remediaon as soon as reasonably possibleaer the required funds are available. If Lesseedoes not give such noceand provide the required fundsor assurance thereof within the me provided, this Leaseshall terminate as ofthe datespecied in Lessor' s noce ofterminaon.
6.3 Lessee's Compliancewith ApplicableRequirements. Except as otherwiseprovided in this Lease, Lesseeshall, at Lessee' s sole expense, fully, diligentlyand in a melymanner, materiallycomplywith allApplicable Requirements, the requirements ofany applicable re insurance underwriter or rang bureau, and the recommendaons of Lessor' s engineers and/ or consultants which relate in anymanner to thePremises, without regard to whether said Applicable Requirements are now in effect or become effecveaer theStart Date. Lesseeshall, within 10 days aer receipt of Lessor' s wrien request, provide Lessor with copies ofall permits and other documents, and other informaon evidencing Lessee' s compliance with any Applicable Requirements specied byLessor, and shallimmediately upon receipt, nofy Lessor in wring (with copies ofany documents involved) ofanythreatened or actual claim, noce, citaon, warning, complaint or report pertaining to or involving thefailure ofLesseeor thePremises to comply with anyApplicable Requirements. Likewise, Lesseeshall immediatelygive wrien noceto Lessor of: (i) DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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anywater damage to thePremises and anysuspected seepage, pooling, dampness or other condion conducive to theproducon ofmold; or (ii)any musness or other odors that might indicate thepresence ofmold in the Premises.
6.4 Inspecon; Compliance. Lessor and Lessor' s "Lender"( as dened in Paragraph 30) and consultants authorized byLessor shall have the right to enter into Premises at any me in thecase ofan emergency, and otherwiseat reasonable mes aer reasonablenoce, for thepurpose ofinspecng and/ or tesng the condion of thePremises and/ or for verifying compliance by Lesseewith this Lease. Thecost ofanysuch inspecons shall bepaid by Lessor, unless aviolaon of Applicable Requirements, or a Hazardous Substance Condion (seeParagraph 9.1(e))is found to exist or be imminent,orthe inspecon is requested or ordered bya governmentalauthority. In such case, Lessee shallupon request reimburse Lessor for the cost of such inspecon, so long as such inspecon is reasonablyrelated to the violaon or contaminaon. In addion, Lesseeshall provide copies ofallrelevant material safety data sheets (MSDS) to Lessor within 10 days ofthe receipt of wrien request therefor. Lesseeacknowledges that anyfailure on its part to allow such inspeconsor tesng will expose Lessor to risks and potenallycause Lessor to incur costs not contemplated bythis Lease, the extent of which willbe extremelydifficult to ascertain. Accordingly, should theLesseefail to allow such inspecons and/ or tesng in a melyfashion the BaseRent shallbe automacally increased, without anyrequirement for noce to Lessee, by an amount equal to 10% ofthe then exisng BaseRent or $100, whichever is greater for the remainder to the Lease. ThePares agreethat such increase in BaseRent represents fair and reasonable compensaon for theaddional risk/ costs that Lessor willincur byreason ofLessee' s failure to allow such inspecon and/ or tesng. Such increase in BaseRent shall in no event constute awaiver of Lessee' s Default or Breach with respect to such failure nor prevent the exerciseof anyofthe other rights and remedies granted hereunder.
7. Maintenance; Repairs; Ulity Installaons; Trade Fixturesand Alteraons.
7.1 Lessee' s Obligaons.
a) In General. Subject to the provisions of Paragraph 2.2 (Condion), 2.3( Compliance), 6.3( Lessee' s Compliance with Applicable Requirements), 7.2 Lessor' s Obligaons), 9(Damageor Destrucon), and 14 (Condemnaon), Lesseeshall, at Lessee' s sole expense, keep thePremises, Ulity Installaons (intended for Lessee' s exclusive use, no maer wherelocated), and Alteraons in good order, condion and repair (whether or not the poron of thePremises requiring repairs, or the means ofrepairing thesame, are reasonably or readily accessible to Lessee, and whether or nottheneed for such repairs occurs as aresult ofLessee' s use, any prior use, theelements or theage ofsuch poron of thePremises), including, but not limited to, all equipment or facilies, such as plumbing, HVAC equipment, electrical, lighng facilies, boilers, pressure vessels, xtures, interior walls, interior surfaces ofexterior walls, ceilings, oors, windows, doors, plate glass, and skylights but excluding any items which are theresponsibility ofLessor pursuant to Paragraph 7.2. Lessee, in keeping thePremises in good order, condion and repair, shallexercise and perform good maintenance pracces, specicallyincluding the procurement and maintenance of theservice contracts required by Paragraph 7.1(b) below. Lessee's obligaons shallinclude restoraons, replacements or renewals when necessary to keep thePremises and allimprovements thereon or apart thereof in good order, condion and state of repair.
b) ServiceContracts. Lessee shall, at Lessee' s soleexpense, procure and maintain contracts, with copies to Lessor, in customary formand substance for, and with contractors specializing and experienced in themaintenance ofthe following equipment and improvements, if any, ifand when installed on thePremises: ( i) HVAC equipment,( ii)boiler and pressure vessels, and (iii) clariers. However, Lessor reserves the right, upon noceto Lessee, to procure and maintain anyor allof such service contracts, and Lesseeshallreimburse Lessor, upon demand, for thecost thereof. c) Failureto Perform. IfLesseefails to perform Lessee' s obligaons under this Paragraph 7.1, Lessor mayenter upon thePremises aer 10 days' prior wrien noce to Lessee ( except in the caseof an emergency, in which case no noce shallberequired), performsuch obligaons on Lessee' s behalf, and put the Premises in good order, condion and repair, and Lessee shallpromptly payto Lessor asumequalto 115% ofthe cost thereof. d) Replacement. Subject to Lessee' s indemnicaon of Lessor as set forth in Paragraph 8.7 below, and without relieving Lessee ofliability resulng from Lessee' s failure to exercise and performgood maintenancepracces, ifan itemdescribed in Paragraph 7.1(b) cannot berepaired other than at acost which is in excess of50% ofthe cost ofreplacing such item, then such itemshallbe replaced by Lessor, and the cost thereof shallbe prorated between the Pares and Lesseeshallonly beobligated to pay, each month during theremainder ofthe termofthis Leaseor anyextension thereof, on the dateon which BaseRent is due, an amount equal to the product ofmulplying thecost of such replacement bya fracon, thenumerator ofwhich is one, and thedenominator ofwhich is 144 (i.e. 1/144th of thecost per month). Lesseeshall payInterest on theunamorzed balance but mayprepayits obligaon at any me.
7.2 Lessor' s Obligaons. Subject to theprovisions of Paragraphs 2.2 (Condion), 2.3( Compliance), 4.2 (Common AreaOperang Expenses), 6(Use),7.1 Lessee's Obligaons), 9(Damageor Destrucon) and 14 (Condemnaon), Lessor, subject to reimbursement pursuant to Paragraph 4.2, shallkeepin good order, condion and repair the foundaons, exterior walls, structuralcondion ofinterior bearing walls, exterior roof,re sprinkler system, Common Area re alarmand/ or smokedetecon systems, re hydrants, parking lots, walkways, parkways, driveways, landscaping, fences, signs and ulitysystems serving theCommon Areas and all parts thereof, as well as providing the services for which there is aCommon Area Operang Expense pursuant to Paragraph 4.2. Lessor shallnot be obligated to paint the exterior or interior surfaces ofexterior walls nor shallLessor be obligated to maintain, repair or replace windows, doors or plate glass of thePremises.
7.3 Ulity Installaons; Trade Fixtures ;Alteraons.
a) Denions. Theterm"Ulity Installaons" refers to all oor and window coverings, air and/ or vacuumlines, power panels, electrical distribuon, security and re protecon systems, communicaon cabling, lighng xtures, HVAC equipment, plumbing, and fencing in or on thePremises. The term" Trade Fixtures" shallmean Lessee' s machineryand equipment that can be removed without doing material damageto thePremises. Theterm " Alteraons" shallmean any modicaon of theimprovements, other than Ulity Installaons or Trade Fixtures , whether byaddion or deleon. " LesseeOwned Alteraons and/ or Ulity Installaons" aredened as Alteraons and/ or Ulity Installaons made byLessee that arenot yet owned byLessor pursuant to Paragraph 7.4(a). b) Consent. Lesseeshall not makeany Alteraons or UlityInstallaons to thePremises withoutLessor' s prior wrien consent. Lessee may, however, makenon- structural Alteraons or UlityInstallaons to theinterior ofthe Premises (excluding the roof) without such consent but upon noce to Lessor, as long as theyare not visible fromtheoutside, do not involvepuncturing, relocang or removing theroof or anyexisng walls, will not affect the electrical, plumbing, HVAC, and/ or life safety systems, do not trigger therequirement for addional modicaons and/ or improvements to the Premises resulng from Applicable Requirements, such as compliance with Title24, and thecumulave cost thereof during this Lease as extended doesnot exceed asum equal to 3month's Base Rent in theaggregate or a sum equal to onemonth' s BaseRent in any oneyear. Notwithstanding the foregoing, Lesseeshall not make or permit any roofpenetraons and/ or install anything on theroof without theprior wrien approval ofLessor. Lessor may, as aprecondion togranng such approval, require Lesseeto ulize a contractor chosen and/ or approved by Lessor. AnyAlteraons or UlityInstallaons that Lessee shalldesire to makeand which require the consent of theLessor shallbe presented to Lessor in wrien form with detailed plans. Consent shallbedeemed condioned upon Lessee' s: ( i) acquiring all applicable governmental permits,( ii) furnishing Lessor with copies ofboth the permits and theplans and specicaons prior to commencement ofthework, and (iii) compliancewith all condions of said permits and other Applicable Requirements in aprompt and expedious manner. AnyAlteraons or Ulity Installaons shallbe performed in aworkmanlikemanner with good and sufficient materials. Lessee shallpromptly upon compleon furnish Lessor with as-built plans and specicaons. For work which costs an amount in excess of onemonth' s BaseRent, Lessor may condion its consent upon Lesseeproviding alien and compleon bond in an amount equal to 150%of theesmated cost of such Alteraon or UlityInstallaon and/ or upon Lessee' s posng an addional Security Deposit with Lessor. c) Liens; Bonds. Lessee shallpay, when due, all claims for labor or materials furnished or alleged to have been furnished to or for Lesseeat or for useon DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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the Premises, which claims areor may besecured byany mechanic' s or materialmen' s lien against thePremises or anyinterest therein. Lessee shallgive Lessor not less than 10 days noceprior to thecommencement ofany workin, on or about thePremises, and Lessor shall have theright to post noces of non-responsibility. If Lesseeshall contest the validityofany such lien, claimor demand, then Lessee shall, at its soleexpense defend and protect itself, Lessor and the Premises against the sameand shallpay and sasfy any such adverse judgment that mayberendered thereon before theenforcement thereof. If Lessor shallrequire, Lesseeshall furnish asuretybond in an amount equal to 150% ofthe amount ofsuch contested lien, claimor demand, indemnifying Lessor against liabilityfor thesame. If Lessor elects to parcipate in any such acon,Lessee shallpay Lessor's aorneys' fees and costs.
7.4 Ownership; Removal; Surrender; and Restoraon.
a) Ownership. Subject to Lessor' s right to require removal or elect ownership as hereinaer provided, allAlteraons and UlityInstallaons madeby Lesseeshall bethe property ofLessee, but considered apart ofthePremises. Lessor may, at any me,elect in wring to be the owner of allor any specied part of the Lessee Owned Alteraons and UlityInstallaons. Unless otherwise instructed per paragraph 7.4(b) hereof, all LesseeOwned Alteraons and Ulity Installaons shall, at theexpiraon or terminaon of this Lease, become the property ofLessor and be surrendered byLessee with the Premises. b) Removal. Bydelivery to Lesseeof wrien noce from Lessor not earlier than 90 and not later than 30 days prior to the end of thetermof this Lease, Lessor may require that anyor all LesseeOwned Alteraons or UlityInstallaons be removed by the expiraon or terminaon of this Lease. Lessor may require the removal at any me ofallor anypart ofany LesseeOwned Alteraons or Ulity Installaons madewithout the required consent. c) Surrender; Restoraon. Lessee shallsurrender the Premises by the Expiraon Dateor any earlier terminaon date, with all ofthe improvements, parts and surfaces thereof broom clean and free of debris, and in good operang order, condion and state of repair, ordinary wear and tear excepted. " Ordinary wear and tear" shall not includeany damageor deterioraon that would havebeen prevented by good maintenancepracce. Notwithstanding theforegoing and the provisions of Paragraph 7.1(a), iftheLessee occupies the Premises for 12 months or less, then Lesseeshallsurrender thePremises in thesame condion as delivered to Lessee on the Start Date with NO allowance for ordinary wear and tear. Lessee shall repair any damageoccasioned bytheinstallaon, maintenanceor removal of Trade Fixtures ,Lesseeowned Alteraons and/ or Ulity Installaons, furnishings, and equipment as wellas theremoval ofanystorage tankinstalled byor for Lessee.
Lesseeshall also remove from the Premises anyand allHazardous Substances brought onto thePremises byor for Lessee, or anythird party (except Hazardous Substances which weredeposited viaunderground migraon fromareas outsideof thePremises) to thelevel specied in Applicable Requirements. TradeFixtures shallremain thepropertyofLesseeand shallbe removed by Lessee. Any personalproperty ofLesseenot removed on or before the Expiraon Date or any earlier terminaon date shallbe deemed to have been abandoned byLessee and maybe disposed of or retained by Lessor as Lessor maydesire. The failureby Lesseeto melyvacate thePremises pursuant to this Paragraph 7.4(c) without the express wrienconsent ofLessor shallconstute a holdover under theprovisions of Paragraph 26 below.
8. Insurance; Indemnity.
8.1 Payment of Premium Increases.
a) As used herein, theterm" Insurance Cost Increase" is dened as anyincrease in theactual cost of theinsurance applicable to the Building and/ or the Project and required to becarried by Lessor, pursuant to Paragraphs 8.2(b),8.3(a) and 8.3(b), over and abovethe BasePremium, as hereinaer dened, calculated on an annual basis. InsuranceCostIncrease shallinclude, but not be limited to, requirements of theholder of amortgage or deed of trust covering thePremises, Building and/ or Project, increased valuaon ofthePremises, Building and/ or Project, and/ or ageneralpremium rateincrease. Theterm Insurance Cost Increaseshallnot, however, include anypremium increases resulng from the nature ofthe occupancy ofany other tenant oftheBuilding. The"BasePremium" shall bethe annual premium applicable to the 12 month period immediatelypreceding theStart Date. If, however, the Project was not insured for theenrety of such 12 month period, then theBasePremiumshallbethelowest annualpremium reasonably obtainable for theRequired Insurance as of theStart Date, assuming the most nominal use possible of the Building. In no event, however, shallLessee beresponsible for anyporon ofthepremiumcost aributable to liabilityinsurance coverage in excess of 2,000,000 procured under Paragraph 8.2(b).
b) Lesseeshall payanyInsurance Cost Increase to Lessor pursuant to Paragraph 4.2. Premiums for policyperiods commencing prior to, or extending beyond, the termof this Leaseshall be prorated to coincide with the corresponding Start Date or Expiraon Date.
8.2 Liability Insurance.
a) Carried by Lessee. Lesseeshall obtain and keepin force a Commercial General Liability policy of insurance protecng Lessee and Lessor as an addional insured against claims for bodily injury, personal injury and property damage based upon or arising out ofthe ownership, use, occupancy or maintenance of the Premises and all areas appurtenant thereto. Such insurance shall beon an occurrence basis providing singlelimit coverage in an amount not less than $1,000,000 per occurrence with an annual aggregate of not less than $2,000,000. Lesseeshall add Lessor as an addional insured by means ofan endorsement at least as broad as the Insurance Service Organizaon' s "Addional Insured-Managers or Lessors ofPremises" Endorsement. The policyshall not contain any intra-insured exclusions as between insured persons or organizaons, but shallinclude coverage for liabilityassumed under this Lease as an "insured contract" for theperformance of Lessee' s indemnity obligaons under this Lease. The limits of said insurance shallnot, however, limit theliabilityofLesseenor relieve Lesseeofany obligaon hereunder.
Lesseeshall provide an endorsement on its liabilitypolicy( ies) which provides that its insurance shall be primaryto and not contributory with anysimilar insurance carried by Lessor, whose insurance shallbe considered excess insurance only. For any of Lessee' s owned, non-owned, and hired vehicles that are on or stored on the premises, automobile insurance with alimitfor bodily injury and property damage of not less than 1,000,000 each occurrence is required.
b) Carried by Lessor. Lessor shallmaintain liabilityinsurance as described in Paragraph 8.2(a), in addion to, and not in lieu of,theinsurance required to be maintained by Lessee. Lessee shallnot be named as an addional insured therein.
8.3 Property Insurance - Building, Improvements and Rental Value . a) Building and Improvements. Lessor shall obtain and keepin force a policy or policies ofinsurancein thename ofLessor, with loss payable to Lessor, anyground- lessor, and to anyLender insuring loss or damage to thePremises. Theamount ofsuch insurance shallbe equalto the full insurable replacement cost of the Premises, as the sameshallexist from me to me, or theamount required by anyLender, butin no event morethan thecommercially reasonable and available insurable value thereof. LesseeOwned Alteraons and Ulity Installaons, Trade Fixtures , and Lessee' s personal property shall be insured byLessee not byLessor. If the coverage is available and commerciallyappropriate, such policy or policies shallinsure againstallrisks ofdirect physical loss or damage (except the perils of ood and/ or earthquake unless required byaLender), including coverage for debris removal and the enforcement of anyApplicable Requirements requiring the upgrading, demolion, reconstrucon or replacement ofanyporon ofthe Premises as the result of acovered loss. Said policyor policies shallalso contain an agreed valuaon provision in lieu of anycoinsurance clause, waiver of subrogaon, and inaon guard protecon causing an increasein the annual property insurance coverage amount by afactor ofnotless than the adjusted U.S. Department ofLabor Consumer Price Index forAll Urban Consumers for thecity nearest to where the Premises arelocated. If such insurance coverage has adeducble clause, thededucble amount shallnot exceed $5,000 per occurrence. b) Rental Value. Lessor shallalso obtain and keep in force a policy or policies in thenameofLessor with loss payableto Lessor and anyLender, insuring the loss ofthe fullRent for oneyear with an extended period of indemnity for an addional180 days ("Rental Valueinsurance"). Said insurance shallcontain an DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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agreed valuaon provision in lieu ofany coinsurance clause, and the amount ofcoverage shallbe adjusted annually to reect the projected Rent otherwise payableby Lessee, for thenext 12 month period.
c) Adjacent Premises. Lessee shallpay for anyincrease in the premiums for the property insurance oftheBuilding and for theCommon Areas or other buildings in theProject ifsaid increase is caused byLessee' s acts, omissions, use or occupancy ofthePremises. d) Lessee'sImprovements. SinceLessor is the Insuring Party, Lessor shallnot berequired to insure LesseeOwned Alteraons and Ulity Installaons unless the itemin queson has become theproperty ofLessor underthe terms ofthis Lease.
8.4 Lessee' s Property; Business Interrupon Insurance; Worker' sCompensaon Insurance. a) Property Damage. Lesseeshallobtain and maintain insurance coverage on allof Lessee' s personal property, Trade Fixtures , and Lessee Owned Alteraons and UlityInstallaons. Such insurance shallbe fullreplacement cost coverage with adeducble ofnot to exceed $1,000 per occurrence. Theproceeds fromany such insurance shallbeused byLessee for the replacement ofpersonal property, Trade Fixture s and Lessee Owned Alteraons and UlityInstallaons. b) BusinessInterrupon. Lesseeshall obtain and maintain loss ofincomeand extraexpense insurancein amounts as will reimburse Lesseefor direct or indirect loss ofearnings aributable to all perils commonly insured against by prudent lessees in the business ofLessee or aributable to prevenon of access to the Premises as aresult ofsuch perils.
c) Worker' s Compensaon Insurance. Lesseeshallobtain and maintain Worker' s Compensaon Insurance in such amount as mayberequired by Applicable Requirements. Such policyshall include a' Waiver ofSubrogaon' endorsement. Lessee shallprovide Lessor with acopyofsuch endorsement along with the cercate of insurance or copyof thepolicy required by paragraph 8.5. d) NoRepresentaon of Adequate Coverage. Lessor makes no representaon that the limits or formsof coverageofinsurance specied herein are adequate to cover Lessee' s property, business operaons or obligaons under this Lease.
8.5 Insurance Policies. Insurance required herein shallbe bycompanies maintaining during the policyterm a" GeneralPolicyholders Rang" of at least A-, VII, as set forth in themost current issue of "Best' s Insurance Guide", or such other rang as maybe required by aLender. Lesseeshall not do or permit to bedone anything which invalidates the required insurance policies. Lessee shall, prior to theStart Date, deliver to Lessor cered copies of policies ofsuch insurance or cercates with copies of therequired endorsements evidencing the existence and amounts ofthe required insurance. No such policyshall becancelable or subject to modicaon except aer 30 days prior wrien noce to Lessor. Lesseeshall, at least 10 days prior to the expiraon ofsuch policies, furnish Lessor with evidence of renewals or "insurance binders" evidencing renewal thereof, or Lessor mayincrease his liabilityinsurance coverage and chargethecost thereofto Lessee, which amount shall bepayable byLesseeto Lessor upon demand. Such policies shall befor atermofatleast oneyear,or thelength ofthe remaining term of this Lease, whichever is less. Ifeither Party shallfail to procure and maintain the insurancerequired to becarried byit, theother Party may, but shallnot berequired to, procure and maintain thesame.
8.6 Waive r of Subrogaon. Without affecng anyother rights or remedies, Lesseeand Lessor each hereby release and relieve the other, and waive their enre right to recover damages against theother, for loss ofor damageto its property arising out ofor incident to theperils required to be insured against herein. The effect of such releases and waivers is not limited bythe amount ofinsurance carried or required, or by anydeducbles applicable hereto. The Pares agree to have their respecve property damage insurance carriers waive any right to subrogaon that such companies mayhave against Lessor or Lessee, as thecasemaybe, so long as theinsurance is not invalidated thereby.
8.7 Indemnity. Except for Lessor' s gross negligence or willfulmisconduct, Lesseeshallindemnify, protect, defend and hold harmless thePremises, Lessor and its agents, Lessor' s master or ground lessor, partners and Lenders, from and against any and all claims, loss of rents and/ or damages, liens, judgments, penales, aorneys' and consultants' fees, expenses and/ or liabilies arising out of,involving, or in connecon with, aBreach ofthe Leaseby Lesseeand/ or the useand/ or occupancy of thePremises and/ or Project by Lesseeand/ or byLessee' s employees, contractors or invitees. Ifanyacon or proceeding is brought against Lessor by reason of anyof theforegoing maers, Lessee shall upon noce defend thesame at Lessee' s expensebycounsel reasonablysasfactory to Lessor and Lessor shall cooperate with Lesseein such defense. Lessor need not have rst paid any such claim in order to bedefended or indemnied.
8.8 Exempon of Lessor and its Agentsfrom Liability. Notwithstanding thenegligenceor breach of this Leaseby Lessor or its agents, neither Lessor nor its agents shall beliable under anycircumstances for:( i) injury or damage to the person or goods, wares, merchandise or other property of Lessee, Lessee' s employees, contractors, invitees, customers, or anyother person in or about the Premises, whether such damageor injury is caused byor results from re,steam, electricity, gas, water or rain, indoor air quality, the presence of mold or fromthebreakage, leakage, obstrucon or other defects ofpipes, re sprinklers, wires, appliances, plumbing, HVAC or lighng xtures, or from any other cause, whether the said injury or damageresults from condions arising upon the Premises or upon other porons ofthe Building, or from other sources or places;( ii)anydamages arising from any act or neglect ofanyother tenant ofLessor or fromthe failureofLessor or its agents to enforce the provisions of anyother lease in the Project; or (iii)injuryto Lessee' s business or for any loss of incomeor prot therefrom. Instead, it is intended that Lessee' s sole recourse in theevent of such damages or injury beto le aclaim on theinsurance policy(ies) that Lesseeis required to maintain pursuant to the provisions of paragraph 8.
8.9 Failure toProvide Insurance. Lesseeacknowledges that anyfailure on its part to obtain or maintain the insurancerequired herein will expose Lessor to risks and potenallycause Lessor to incur costs not contemplated by this Lease, the extent of which willbe extremelydifficult to ascertain. Accordingly, for anymonth or poron thereof that Lesseedoes not maintain the required insurance and/ or does not provide Lessor with the required binders or cercates evidencing the existence of therequired insurance, the Base Rent shall beautomacally increased, without any requirement for noce to Lessee, byan amount equalto 10% of the then exisng BaseRent or $100, whichever is greater. The pares agreethat such increase in BaseRent represents fair and reasonable compensaon for the addional risk/ costs that Lessor willincur by reason of Lessee' s failure to maintain the required insurance. Such increase in Base Rent shallin no event constute a waiver of Lessee' s Default or Breach with respect to thefailure to maintain such insurance, prevent theexerciseof anyof theother rights and remedies granted hereunder, nor relieveLessee ofits obligaon to maintain theinsurance specied in this Lease.
9. Damageor Destrucon.
9.1 Denions.
a) " Premises Paral Damage" shallmean damage or destrucon to the improvements on the Premises, other than LesseeOwned Alteraons and Ulity Installaons, which can reasonably berepaired in 3months or less from thedate ofthe damageor destrucon, and the cost thereofdoes not exceed asum equal to 6 month's Base Rent. Lessor shallnofy Lesseein wring within 30 days from thedate ofthedamage or destrucon as to whether or not thedamage is Paral or Total. b) " PremisesTotal Destrucon" shallmean damageor destrucon to theimprovements on thePremises, other than LesseeOwned Alteraons and UlityInstallaons and Trade Fixtures ,which cannot reasonably be repaired in 3months or less from the date of the damage or destrucon and/ or thecost thereof exceeds asumequalto 6month's BaseRent. Lessor shallnofy Lessee in wring within 30 days fromthe dateofthe damageor destrucon as to whether or not the damage is Paralor Total.
c) " Insured Loss" shallmean damage or destrucon to improvements on the Premises, other than LesseeOwned Alteraons and Ulity Installaons and Trade Fixtures , which was caused byan event required to be covered bythe insurance described in Paragraph 8.3(a), irrespecve of anydeducble amounts or coveragelimits involved.
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d) " Replacement Cost" shallmean thecost to repair or rebuild theimprovements owned by Lessor at the meof theoccurrence to their condion exisng immediately prior thereto, including demolion, debris removal and upgrading required bythe operaon ofApplicable Requirements, and without deducon for depreciaon.
e) " Hazardous SubstanceCondion" shallmean the occurrence or discovery ofa condion involving thepresence of, or acontaminaon by, a Hazardous Substance, in, on, or under the Premises which requires restoraon.
9.2 Paral Damage - Insured Loss. IfaPremisesParal Damage that is an Insured Loss occurs, then Lessor shall, at Lessor's expense, repair such damage (but not Lessee' s Trade Fixture s or LesseeOwned Alteraons and UlityInstallaons) as soon as reasonably possible and this Lease shallconnue in full force and effect; provided, however, that Lessee shall, at Lessor' s elecon, make therepair ofanydamage or destrucon thetotalcost to repair ofwhich is $10,000 or less, and, in such event, Lessor shallmake anyapplicable insurance proceeds available to Lessee on areasonable basis for that purpose. Notwithstanding the foregoing, ifthe required insurance was not in force or the insurance proceeds arenot sufficient to effect such repair, theInsuring Party shallpromptly contribute theshortage in proceeds as and when required to complete said repairs. In theevent, however, such shortage was due to thefact that, by reason ofthe unique nature ofthe improvements, full replacement cost insurance coverage was not commercially reasonable and available, Lessor shallhaveno obligaon to pay for the shortagein insurance proceeds or to fully restore the unique aspects of thePremises unless Lessee provides Lessor with thefunds to cover same, or adequate assurance thereof, within 10 days following receipt ofwrien noceofsuch shortage and request therefor. IfLessor receives said funds or adequate assurance thereof within said 10 dayperiod, the partyresponsible for making therepairs shall complete them as soon as reasonably possible and this Leaseshallremain in full force and effect. If such funds or assurance are not received, Lessor maynevertheless elect by wrien noce to Lesseewithin 10 days thereaer to: (i) make such restoraon and repair as is commerciallyreasonable with Lessor paying anyshortage in proceeds, in which case this Lease shall remain in full force and effect, or (ii) have this Lease terminate 30 days thereaer. Lessee shall not be entled to reimbursement of anyfunds contributed byLessee torepair any such damage or destrucon. Premises Paral Damage due to ood or earthquake shallbe subject to Paragraph 9.3, notwithstanding that there maybe someinsurance coverage, but the net proceeds of anysuch insurance shallbe madeavailable for therepairs ifmade byeither Party.
9.3 Paral Damage - Uninsured Loss. IfaPremises Paral Damagethat is not an Insured Loss occurs, unless caused bya negligent or willful act of Lessee( in which event Lesseeshall maketherepairs at Lessee' s expense), Lessor mayeither: ( i)repair suchdamage as soon as reasonably possible at Lessor' s expense ( subject to reimbursement pursuant to Paragraph 4.2), in which event this Lease shallconnue in full force and effect, or (ii)terminate this Lease bygiving wrien noceto Lesseewithin 30 days aer receipt by Lessor of knowledge of theoccurrence of such damage. Such terminaon shallbe effecve 60 days following the date of such noce. In the event Lessor elects to terminate this Lease, Lesseeshallhave theright within 10 days aerreceipt oftheterminaon noceto givewrien noceto Lessor of Lessee' s commitment to pay for therepair ofsuch damagewithout reimbursement fromLessor. Lesseeshall provide Lessor with said funds or sasfactory assurancethereof within 30 days aer making such commitment. In such event this Leaseshall connue in full forceand effect, and Lessor shallproceed to make such repairs as soon as reasonablypossible aer the required funds areavailable. IfLessee does not make therequired commitment, this Lease shall terminate as of the date specied in theterminaon noce.
9.4 Tota l Destrucon. Notwithstanding any other provision hereof, ifa Premises Total Destruc on occurs, this Leaseshallterminate 60 days following such Destrucon. Ifthe damage or destrucon was caused bythe gross negligenceor willfulmisconduct ofLessee, Lessor shallhave theright to recover Lessor' s damages fromLessee, except as provided in Paragraph 8.6.
9.5 Damage Near End of Term. Ifat any me during thelast 6months ofthis Lease there is damagefor which thecost to repair exceeds onemonth' s Base Rent, whether or not an Insured Loss, Lessor may terminate this Leaseeffecve 60 days following thedate of occurrence of such damage by giving awrien terminaon noce to Lessee within 30 days aer the dateof occurrence ofsuch damage. Notwithstanding theforegoing, ifLessee at that me has an exercisable opon to extend this Leaseor to purchase the Premises, then Lesseemaypreserve this Lease by( a) exercising such opon and (b) providing Lessor with anyshortage in insurance proceeds (or adequate assurance thereof) needed to makethe repairs on or before the earlier of( i) thedate which is 10 days aer Lessee' s receipt of Lessor' s wrien nocepurporng to terminate this Lease, or (ii)the dayprior to thedate upon which such opon expires. IfLessee duly exercises such opon during such period and provides Lessor with funds (or adequate assurance thereof) to cover any shortage in insurance proceeds, Lessor shall, at Lessor' s commercially reasonable expense, repair such damageas soon as reasonably possible and this Leaseshall connue in full force and effect. IfLesseefails to exercise such opon and provide such funds or assurance during such period, then this Lease shall terminate on thedate specied in the terminaon noce and Lessee' s opon shallbe exnguished.
9.6 Abatement of Rent; Lessee' sRemedies.
a) Abatement. In theevent of Premises Paral Damage or Premises Total Destruc on or a HazardousSubstance Condion for which Lesseeis not responsible under this Lease, theRent payable byLessee for the period required for therepair, remediaon or restoraon ofsuch damage shall be abated in proporon to thedegree to which Lessee' s use of the Premises is impaired, but not to exceed theproceeds received from theRentalValue insurance. Allother obligaons of Lesseehereunder shallbeperformed byLessee, and Lessor shallhaveno liabilityforanysuch damage, destrucon, remediaon, repair or restoraon except as provided herein.
b) Remedies. IfLessor is obligated to repair or restore the Premises and does not commence, in asubstanal and meaningful way, such repair or restoraon within 90 days aer such obligaon shallaccrue, Lesseemay, at any me prior to thecommencement of such repair or restoraon, give wrien noce to Lessor and to any Lenders ofwhich Lesseehas actualnoce, ofLessee' s elecon to terminate this Leaseon adatenot less than 60 days following the giving ofsuch noce. IfLessee gives such noce and such repair or restoraon is not commenced within 30 days thereaer, this Lease shallterminateas ofthe date specied in said noce. Ifthe repair or restoraon is commenced within such 30 days, this Leaseshall connue infull forceand effect. " Commence" shallmean either the uncondional authorizaon of the preparaon ofthe required plans, or the beginning ofthe actualwork on thePremises, whichever rst occurs.
9.7 Termina on;AdvancePayments. Upon terminaon ofthis Leasepursuant to Paragraph 6.2(g) or Paragraph 9, an equitable adjustment shall bemade concerning advance BaseRent and anyother advance payments madeby Lesseeto Lessor. Lessor shall, in addion, return to Lesseeso much ofLessee' s Security Deposit as has not been, or is not then required to be, used by Lessor.
10. Real Property Taxes .
10.1 Denions.
a) " Real Property Taxes ." As used herein, the term" Real Property Taxes " shall include any formofassessment; realestate, general, special, ordinary or extraordinary, or rental levy or tax (other than inheritance, personal income or estate taxes); improvement bond; and/ or licensefee imposed upon or levied against anylegal or equitable interest ofLessor in the Project, Lessor' s right to other incometherefrom, and/ or Lessor' s business ofleasing, byanyauthority having the direct or indirect power to tax and where the funds aregenerated with reference to theProject address. The term" Real PropertyTaxes" shall also include anytax, fee, levy, assessment or charge, or anyincrease therein: (i)imposed byreason ofevents occurring during the termofthis Lease, including but not limited to, achangein the ownership of theProject; ( ii)achange in the improvements thereon; and/ or (iii)levied or assessed on machinery or equipment provided byLessor to Lesseepursuant to this Lease.
b) " BaseReal Property Taxes ." As used herein, the term" BaseReal Property Taxes " shallbe theamount of RealProperty Taxes, which are assessed DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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against the Project, during theenrecalendar year in which the Leaseis executed.
10.2 Payment of Taxes . Except as otherwiseprovided in Paragraph 10.3, Lessor shallpay theReal Property Taxes applicable to the Project, and said payments shall be included in thecalculaon of Common Area Operang Expenses in accordance with theprovisions ofParagraph 4.2.
10.3 Addional Improvements. Common AreaOperang Expenses shallnot include Real PropertyTaxes specied in the taxassessor' s records and work sheets as being caused by addionalimprovements placed upon the Project by other tenants or byLessor for theexclusive enjoyment of such other Tenants.
Notwithstanding Paragraph 10.2 hereof, Lesseeshall, however, pay to Lessor at the meCommon AreaOperang Expenses arepayable under Paragraph 4.2,the enrety of any increase in RealProperty Taxes if assessed solely byreason of Alteraons, Trade Fixture s or Ulity Installaons placed upon thePremises byLessee or at Lessee' s request or byreason of anyalteraons or improvements to thePremises madeby Lessor subsequent to theexecuon ofthis Lease bythe Pares.
10.4 Joint Assessment. IftheBuilding is not separately assessed, Real PropertyTaxes allocated tothe Building shallbe an equitable proporon of theReal PropertyTaxes for all oftheland and improvements included within thetaxparcel assessed, such proporon to be determined by Lessor from the respecve valuaons assigned in the assessor' s worksheets or such other informaon as maybe reasonably available. Lessor' s reasonable determinaon thereof, in good faith, shallbe conclusive.
10.5 Personal Property Taxes . Lesseeshall payprior to delinquency all taxes assessed against and levied upon LesseeOwned Alteraons and Ulity Installaons, Trade Fixtures , furnishings, equipment and all personalproperty ofLessee contained in the Premises. When possible, Lessee shallcause its Lessee Owned Alteraons and Ulity Installaons, Trade Fixtures , furnishings, equipment and all other personalproperty to be assessed and billed separatelyfrom thereal property of Lessor. Ifanyof Lessee' s said property shall beassessed with Lessor' s real property, Lesseeshall payLessor thetaxes aributable to Lessee' s property within 10 days aer receipt ofa wrien statement seng forth thetaxes applicable to Lessee' s property.
11. Ulies and Services.
11.1 Lesseeshall payfor allwater, gas, heat, light, power, telephone, trash disposaland other ulies and services supplied to the Premises, together with any taxes thereon. Notwithstanding theprovisions of Paragraph 4.2, ifat any mein Lessor' s sole judgment, Lessor determines that Lessee is using a disproporonate amount of water, electricity or other commonly metered ulies, or that Lesseeis generang sucha largevolumeof trash as to require an increase in thesize ofthe trash receptacle and/ or an increasein the number of mes per month that it is emped, then Lessormay increase Lessee' s BaseRent by an amount equalto such increased costs. Thereshallbeno abatement of Rent and Lessor shallnot beliable in anyrespect whatsoever for theinadequacy, stoppage, interrupon or disconnuance of anyulity or servicedue to riot, strike, labor dispute, breakdown, accident, repair or other cause beyond Lessor' s reasonable control or in cooperaon with governmental request or direcons.
11.2 Within een days of Lessor' s wrien request, Lesseeagrees to deliver to Lessor such informaon, documents and/ or authorizaon as Lessor needs in order for Lessor to comply with new or exisng Applicable Requirements relang to commercial building energy usage, rangs, and/ or thereporng thereof.
12. Assignment and Subleng.
12.1 Lessor' s Consent Required.
a) Lessee shallnot voluntarily or by operaon of law assign, transfer, mortgageor encumber (collecvely," assign or assignment") or sublet allor any part of Lessee' s interest in this Lease or in thePremises without Lessor' s prior wrien consent. b) Unless Lessee is acorporaon and its stock is publicly traded on anaonal stockexchange, achangein thecontrol ofLesseeshall constute an assignment requiring consent. Thetransfer, on acumulave basis, of 25%or more ofthe vong control of Lessee shall constute achange in control for this purpose. c) Theinvolvement ofLessee or its assets in any transacon, or series oftransacons ( byway ofmerger, sale, acquision, nancing, transfer, leveraged buy-out or otherwise), whether or not a formalassignment or hypothecaon ofthis Lease or Lessee' sassets occurs, which results or willresult in areducon ofthe Net Worth ofLessee byan amount greater than 25%of such Net Worth as it was represented at the me oftheexecuon ofthis Leaseor at the me ofthe most recent assignment to which Lessor has consented, or as it exists immediatelyprior to said transacon or transacons constung such reducon, whichever was or is greater, shall beconsidered an assignment of this Lease to which Lessor maywithhold its consent. " Net Worth of Lessee" shallmean the net worth ofLessee excluding any guarantors) established under generally accepted accounng principles. d) An assignment or subleng without consent shall, at Lessor' s opon, be a Default curable aer noce per Paragraph 13.1(d), or anon-curable Breach without the necessityof anynoceand graceperiod. If Lessor elects to treat such unapproved assignment or subleng as anon-curable Breach, Lessor may either:
i)terminate this Lease, or (ii)upon 30 days wrien noce, increasethemonthly BaseRent to 110%of theBase Rent then in effect. Further, in theevent of such Breach and rentaladjustment,( i)thepurchase priceof anyopon to purchase the Premises held by Lesseeshall be subject to similar adjustment to 110% ofthe price previously in effect, and (ii)all xed and non-xed rentaladjustments scheduled during the remainder of theLeaseterm shallbe increased to 110% ofthe scheduled adjusted rent.
e) Lessee' s remedy for any breach of Paragraph 12.1 byLessor shall belimited to compensatory damages and/ or injuncve relief. f) Lessor mayreasonably withhold consent to aproposed assignment or subleng ifLesseeis in Default at the meconsent is requested. g) Notwithstanding theforegoing, allowing a deminimis poron ofthe Premises, ie. 20 square feet or less, to beused by a third party vendor in connecon with theinstallaon ofavending machineor pay phone shallnot constute asubleng.
12.2 Terms and CondionsApplicable toAssignment and Subleng. a) Regardless ofLessor' s consent, no assignment or subleng shall: ( i)be effecve without the express wrien assumpon by such assigneeor sublessee of theobligaons ofLesseeunder this Lease,( ii)release Lesseeofany obligaons hereunder, or (iii)alter theprimary liabilityofLessee for the payment of Rent or for the performance ofany other obligaons to be performed byLessee. b) Lessor may accept Rent or performance of Lessee' s obligaons from anyperson other than Lesseepending approval or disapproval ofan assignment.
Neither adelayin theapprovalor disapproval of such assignment nor theacceptance ofRent or performanceshall constutea waiver or estoppel ofLessor' s right to exercise its remedies for Lessee' s Default or Breach.
c) Lessor's consent to any assignment or subleng shallnot constute a consent to any subsequent assignment or subleng. d) In the event of anyDefault or Breach by Lessee, Lessor may proceed directly against Lessee, anyGuarantors or anyoneelse responsible for the performance of Lessee' s obligaons under this Lease, including any assigneeor sublessee, without rst exhausng Lessor' s remedies against any other person or entyresponsible therefor to Lessor, or any securityheld byLessor. e) Each request for consent to an assignment or subleng shallbe in wring, accompanied byinformaon relevant to Lessor' s determinaon as to the nancial and operaonalresponsibility and appropriateness of theproposed assigneeor sublessee, including but not limited to theintended use and/ or required modicaon of thePremises, ifany,together with afeeof$500 as consideraon for Lessor' s considering and processing said request. Lesseeagrees to provide Lessor with such other or addional informaon and/ or documentaon as maybe reasonably requested. (See also Paragraph 36) f) Any assigneeof, or sublesseeunder, this Leaseshall, by reason ofaccepng such assignment, entering into such sublease, or entering into possession ofthe Premises or anyporon thereof, bedeemed to have assumed and agreed to conform and comply with each and everyterm, covenant, condion and obligaon DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F
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herein to be observed or performed by Lesseeduring theterm ofsaid assignment or sublease, other than such obligaons as arecontraryto or inconsistent with provisions of an assignment or sublease to which Lessor has specically consented to in wring. g) Lessor' s consent to anyassignment or subleng shall not transfer to theassignee or sublessee anyOpon granted to theoriginalLesseebythis Lease unless such transfer is specically consented to byLessor in wring. (SeeParagraph 39.2)
12.3 Addional Terms and Condions Applicableto Subleng. Thefollowing terms and condions shall apply to anysubleng by Lesseeof allor anypart of the Premises and shall bedeemed included in all subleases under this Leasewhether or not expressly incorporated therein:
a) Lessee hereby assigns and transfers to Lessor all ofLessee' s interest in all Rent payable on anysublease, and Lessor maycollect such Rent and apply sametoward Lessee' s obligaons under this Lease; provided, however, that unlaBreach shall occur in theperformance of Lessee' s obligaons, Lesseemaycollect said Rent. In theevent that theamount collected by Lessor exceeds Lessee' s then outstanding obligaons anysuch excess shall be refunded to Lessee. Lessor shall not, by reason of theforegoing or anyassignment ofsuch sublease, nor by reason of the colleconofRent, be deemed liableto thesublessee for any failureofLessee to perform and comply with anyof Lessee' s obligaons to such sublessee. Lessee hereby irrevocably authorizes and directs anysuch sublessee, upon receipt ofa wrien noce fromLessor stang that aBreach exists in the performance ofLessee' s obligaons under this Lease, to payto Lessor allRent due and to become due under the sublease. Sublessee shallrely upon any such noce from Lessor and shallpay allRents to Lessor without anyobligaon or right to inquire as to whether such Breach exists, notwithstanding anyclaimfrom Lesseeto thecontrary. b) In the event of aBreach by Lessee, Lessor may,at its opon,require sublessee to aorn toLessor, in which event Lessor shall undertake the obligaons of the sublessor under such sublease from the meoftheexerciseofsaid opon to theexpiraon ofsuch sublease; provided, however, Lessor shall not be liable for anyprepaid rents or security deposit paid by such sublessee to such sublessor or for anyprior Defaults or Breaches ofsuch sublessor. c) Anymaer requiring the consent ofthe sublessor under asublease shallalso require the consent ofLessor. d) No sublessee shall further assign or sublet allor anypart of thePremises without Lessor' s prior wrien consent. e) Lessor shalldeliver acopyofanynoce ofDefault or Breach by Lesseeto the sublessee, who shallhavethe right to cure the Default ofLessee within the grace period, if any, specied in such noce. The sublesseeshallhave aright of reimbursement and offset from and against Lessee for any such Defaults cured by the sublessee.
13. Default; Breach; Remedies.
13.1 Default; Breach. A"Default" is dened as afailurebytheLesseeto comply with or perform any ofthe terms, covenants, condions or Rules and Regulaons under this Lease. A" Breach" is dened as the occurrence ofone or more ofthefollowing Defaults, and thefailureof Lesseeto curesuch Default within anyapplicable graceperiod:
a) The abandonment of thePremises; the vacang of thePremises prior to the expiraon or terminaon ofthis Leasewithout providing acommercially reasonable level ofsecurity, or wherethe coverage of theproperty insurance described in Paragraph 8.3 is jeopardized as aresult thereof, or without providing reasonable assurances to minimize potenalvandalism; or failure to deliver to Lessor exclusive possession ofthe enre Premises in accordance herewith prior to the expiraon or terminaon of this Lease.
b) Thefailure ofLessee to makeany payment of Rent or any SecurityDeposit required to be made by Lessee hereunder, whether to Lessor or to athird party, when due, to provide reasonable evidence ofinsurance or surety bond, or to fulllany obligaon under this Leasewhich endangers or threatens lifeor property, where such failure connues for aperiod of 3business days following wrien noceto Lessee. THE ACCEPTANCEBY LESSOR OF A PARTIALPAYMENT OF
RENTOR SECURITYDEPOSIT SHALLNOTCONSTITUTE AWAIVER OF ANY OF LESSOR' SRIGHTS, INCLUDING LESSOR' SRIGHTTO RECOVER POSSESSIONOF THE PREMISES.
c) Thefailure ofLessee to allow Lessor and/ or its agents access to thePremises or the commissionofwaste, act or acts constung public or private nuisance, and/ or an illegal acvityon the Premises by Lessee, where such acons connue for aperiod of3 business days following wrien noce to Lessee. In the event that Lesseecommits waste, anuisance or an illegalacvity asecond me then, the Lessor mayelect to treat such conduct as anon-curable Breach rather than a Default.
d) Thefailure byLessee to provide( i) reasonablewrien evidenceofcompliance with Applicable Requirements,( ii) theservicecontracts,( iii)the rescission of an unauthorized assignment or subleng,( iv) an Estoppel Cercate or nancialstatements,( v) a requested subordinaon,( vi) evidenceconcerning any guarantyand/or Guarantor,( vii) anydocument requested under Paragraph 41,( viii) materialsafetydata sheets (MSDS), or (ix) any other documentaon or informaon which Lessor may reasonably require of Lesseeunder theterms ofthis Lease, whereany such failure connues for aperiod of10 days following wrien noceto Lessee.
e) A Default byLessee as to theterms, covenants, condions or provisions of this Lease, or ofthe rules adopted under Paragraph 2.9 hereof, other than thosedescribed in subparagraphs 13.1(a),( b),( c) or (d), above, where such Default connues for aperiod of30 days aer wrien noce; provided, however, that if the nature ofLessee' s Default is such that more than 30 days arereasonably required for its cure, then it shall not be deemed to be aBreach ifLesseecommences such cure within said 30 dayperiod and thereaer diligentlyprosecutes such cure to compleon. f) The occurrenceofany ofthe following events: ( i)the making ofany generalarrangement or assignment for thebenet ofcreditors; ( ii)becoming a debtor" as dened in 11U.S.C.§ 101or anysuccessor statute thereto (unless, in the caseofa peon led against Lessee, the sameis dismissed within 60 days);( iii) the appointment ofa trustee or receiver to take possession of substanallyallof Lessee' s assets located at the Premises or ofLessee' s interest in this Lease, where possession is not restored to Lesseewithin 30 days; or (iv) theaachment, execuon or other judicialseizureof substanallyall ofLessee' s assets located at the Premises or ofLessee' s interest in this Lease, where such seizure is not discharged within 30 days; provided,however, in the event that any provision of this subparagraph is contrary to anyapplicable law, such provision shallbe ofno force or effect, and not affect thevalidity oftheremaining provisions. g) The discovery that any nancial statement ofLessee or of anyGuarantor given to Lessor was materiallyfalse. h) Ifthe performance of Lessee's obligaons under this Lease is guaranteed: ( i)the death of aGuarantor,( ii) theterminaon ofaGuarantor' s liability with respect to this Leaseother than in accordance with the terms ofsuch guaranty,( iii) aGuarantor' s becoming insolvent or the subject of abankruptcy ling,(iv) a Guarantor' s refusal to honor the guaranty, or (v) a Guarantor' s breach ofits guaranty obligaon on an ancipatorybasis, and Lessee' s failure, within 60 days following wrien noce ofany such event, to provide wrien alternave assurance or security, which, when coupled with thethen exisng resources ofLessee, equals or exceeds the combined nancial resources ofLessee and the Guarantors that existed at the meof execuon ofthis Lease.
13.2 Remedies. IfLessee fails to perform anyof its affirmave dues or obligaons, within 10 days aer wrien noce( or in case ofan emergency, without noce),Lessor may, at its opon, perform such duty or obligaon on Lessee' s behalf, includingbut not limited to theobtaining of reasonably required bonds, insurance policies, or governmental licenses, permits or approvals. Lesseeshall payto Lessor an amount equal to 115% ofthe costs and expenses incurred by Lessor in such performance upon receipt ofan invoicetherefor. In theevent of aBreach, Lessor may,with or without further noceor demand, and without liming Lessor in the exerciseof anyright or remedy which Lessor may havebyreason ofsuch Breach:
a) Terminate Lessee' s right to possession of thePremises byany lawful means, in which case this Leaseshall terminate and Lesseeshallimmediately surrender possession to Lessor. In such event Lessor shallbe entled to recover fromLessee: ( i)the unpaid Rent which had been earned at the me ofterminaon; DocuSign Envelope ID: 77A95FC3- 1D60-44B5-A80C-E2962428451F