Agenda packet — Los Altos City Council, February 21, 2023

CITY COUNCIL STUDY

SESSION - COUNCIL

RETREAT
AGENDA
5:00 PM - Tuesday, February 21, 2023
via Videoconference and In Person
Please Note: The City Council will meet in person as well as via Telephone/Video Conference Telephone:1-669-444-9171 / Webinar ID: 857 7387 1540
https://losaltosca-gov.zoom.us/j/85773871540?pwd=eXBxV0tKYWlzNlBZcVExQWhQOXdKdz09 Passcode: 121434
TO PARTICIPATE IN-PERSON: Members of the public may also participate in person by being present at the Los Altos Community Center at the Sequoia Conference room located at 97 Hillview Ave, Los Altos, CA 94022.

TO PARTICIPATE VIA VIDEO: Follow the link above. Members of the public will need to have a working microphone on their device and must have the latest version of ZOOM installed (available at https://zoom.us/download). To request to speak, please use the “Raise hand” feature located at the bottom of the screen.

TO PARTICPATE VIA TELEPHONE: Members of the public may also participate via telephone by calling the number listed above. To request to speak, press *9 on your telephone.

TO SUBMIT WRITTEN COMMENTS: Prior to the meeting, comments on matters listed on the agenda may be emailed to [email protected]. Emails sent to this email address are sent to/received immediately by the City Council. Please include a subject line in the following format:

PUBLIC COMMENT AGENDA ITEM ## - MEETING DATE STUDY SESSION Correspondence submitted in hard copy/paper must be received by 2:00 PM on the day of the meeting to ensure distribution prior to the meeting. Correspondence received prior to the meeting will be included in the public record. .

Public testimony will be taken at the direction of the Mayor, and members of the public may only comment during times allotted for public comments.

AGENDA

MEETING CALLED TO ORDER
1 2/21/2023 CITY COUNCIL STUDY SESSION - COUNCIL RETREAT AGENDA Page 2 of 2

CONFIRM QUORUM

PUBLIC COMMENT ON AGENDA ITEM(S)
A. Public Comment on agenda items

DISCUSSION ITEM(S)

1. (15 min) Ice-Breaker (I. Silipin)

2. (1 hour) City Council Strategic Goals: Review the City's 5-Year Strategic Goals and provide modifications as needed (J. Maginot)

3. (30 mins) Review of City Council Ad Hoc and Standing Subcommittees (G. Engeland)

4. (10 min) Break

5. (1.5 hours) Los Altos Commission Review (G. Engeland)

6. (30 min) Future Council Agenda Items Clean-up and Review (A. Rodriguez)

7. (10 min) Wrap up

ADJOURNMENT

SPECIAL NOTICES TO THE PUBLIC
In compliance with the Americans with Disabilities Act, the City of Los Altos will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (650) 947-2610.

Agendas Staff Reports and some associated documents for City Council items may be viewed on the Internet at http://www.losaltosca.gov/citycouncil/online/index.html. Council Meetings are televised live and rebroadcast on Cable Channel 26.

On occasion the City Council may consider agenda items out of order. 2 To: Los Altos City Council
From: Los Altos Complete Streets Commission
January 20, 2023
Honorable Los Altos Mayor, Vice-Mayor, and Councilmembers, The Complete Streets Commission is interested in the City Council’s annual priorities. The commission would like to share its recently updated Work Plan as the City Council considers any priority development.

The Complete Streets Commission overall goals remain the same this calendar year.

1. Plan and implement safe multi-modal transportation solutions that align community needs with city priorities.

2. Manage long-term cumulative impacts from public and private development projects, and regional traffic.

3. Achieve effective transportation-related community engagement with residents.

4. Pursue and secure adequate grant funding for safe, connected, and sustainable complete streets projects.

In our recently updated Complete Streets Commission Work Plan, for each of the four priorities, we continue to outline specific goals and key performance indicators (KPIs) with underlying projects and programs in the attached document. This is a multi-year plan, for your review, which our commission will update annually.

The Complete Streets Commission believes it is in alignment with the City Council regarding the advancement of complete streets initiatives in the City. The Complete Streets Master Plan (CSMP) demonstrates our common interest in seeing positive transformation in street design in the City. The commission prioritizes, and is working closely with City Staff in the Engineering Services Department on, its broad implementation. The commission seeks adequate City funding commitment for the CSMP through dedicated CIP transportation projects, and continued alignment with the CIP Street Maintenance Program (i.e. street resurfacing/paving). In addition, the Commission encourages the City to proactively apply for transportation grants, and review progress towards City Council’s multi-year priority of achieving a PCI (Pavement Condition Index) of 75 by 2026.

The Commission also has growing concern over pedestrian and bicycle safety on our streets including injury collisions that have taken place and near misses on our streets including along some of the busiest streets in our city.

Please let us know if you have any feedback, input, or questions as you set annual city-wide priorities and make funding decisions. In addition, we will be reviewing our priorities, goals and this plan with you in more detail during our annual Joint Session typically held in the spring.

Stacy Banerjee, Chair
Los Altos Complete Streets Commission
3 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 1
CSC Vision: Our community-focused and sustainable streets empower people of all ages and abilities to access destinations comfortably, safely, and conveniently, regardless of their mode of transportation.

SUMMARY OF GOALS:

1. Plan and implement safe multi-modal transportation solutions that align community needs with city priorities.

2. Manage long-term cumulative impacts from public and private development projects, and regional traffic.

3. Achieve effective transportation-related community engagement with residents.

4. Pursue and secure adequate grant funding for safe, connected, and sustainable complete streets projects.

Goal 1: Plan and Implement Safe Multi-Modal Transportation Solutions that Align Community Needs with City Priorities
No Initiative KPIs Projects & Programs Deliverables
1A Implement
Complete
Streets Master
Plan -
Prioritized
Projects and
Programs
Implement
high-priority
projects within
10 years
Coordinate with
Climate Action
Plan (CAAP) on
implementation
of 1 project per
year
Manage bike and ped network
improvements from CSMP
Align with annual Resurfacing Program, see Goal 1E
Create additional list of Bike and Ped improvements
consistent with 5-year plan for CIP, see Goal 1E
Implement school
improvement plans (Phases I
and II)
Convert school improvement maps into
reviewed/approved construction docs for school routes,
and implement plans
- Civil improvements plans - Phase II (2022-23)
Identify any budget shortfall to complete city-wide
improvements on school routes
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
4 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 2
Promote Suggested Routes to
School maps, and
Schoolroutes App
Promote Suggested Routes maps to school districts
annually
Continue to promote Schoolroutes app to parents and
students in collaboration with school districts (spring/fall of each school year)
Deploy additional features of app as needed
Measure use/success of the App
Develop Conceptual Plan
Line Drawings (from CSMP)
into plans for Priority
Locations
Continue to pursue previous
Plan Line Drawings
List of plan line drawings for 2023
Revisit and revise as necessary all previous/existing
plan line concept drawings
Track projects that have been
completed from CSC Goals
and CSMP
List of completed goals/projects as addendum to Goals
Implement CIPs as defined by
City Staff prioritization
process and CIP funding
List of projects and status
Align with Climate Action and
Adaptation Plan and
Committee
[develop deliverable with CAAP]
1B Align
Pavement
Program to
Increase PCI
and
Achieve PCI of
75 by 2026
Review PCI pavement
program
Review biennial PCI report update and progress
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
5 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 3
Simultaneousl
y Add
Multi-Modal
Safety
Amenities
Implement Priority Bicycle
and Pedestrian Facilities and
Traffic Calming with
Pavement Program
Annual pavement program identifying priority streets for annual resurfacing program including minimum 2
corridor goal per year for Bike/Ped/traffic calming
improvement
Expand sidewalk/shoulder
policy
Enhance sidewalk/shoulder policy to include
maintenance responsibility (current policy is on
stormwater permeability)
1C Develop Safe
Routes to
School
Education &
Encourageme
nt Program
with School
Communities
Increase share of
students
walking/biking to
school by 10%
Maintain
advisory
committee with
quarterly
meetings
Survey results
showing at least
20% increase in
student comfort
walking and
biking
10% of
classrooms
conduct hand
tallies
Continue to create and
implement education
programs to expand bike/ped
safety knowledge with
students/families
Execute pilot education and encouragement program
via assembly for bike safety and awareness (on pause
due to pandemic) (in-class curriculum was removed
based on school feedback)
Finalize and publicize plan and curriculum
Plan and host (with PD) a multi-school bike rodeo
and/or consider other hands-on after-school training for students who currently bike to school
Continue to develop in-school bike/ped education
programs
Continue distribution of SRTS yard signs via
collaboration with other groups, the recreation team,
and local events
Continue distribution of school commute guidelines via
school platforms with guidelines for carpooling, walking and biking safety, driver behavior and seasonal active
transportation information
Continue to collect data and develop methodology for
evaluating effectiveness of programs
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
6 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 4
Continue to create and
implement encouragement
programs to increase
bike/ped commuting
Administer school administration survey, hand tally
results, number of students/families participating in
program activities, parent survey, student survey
Collect annual Bike-Ped counts, process the data and
share trends with schools and parents
Continue to solicit/incorporate feedback, adjust plan
based on additional feedback from school
administrators
Review school traffic Receive annual/biannual update from PD about school traffic and crossing guard program
Engage families in events and
volunteer activities
Develop web calendar of SRTS events and volunteer
activities
1D Enhance City’s
Traffic
Calming
Program
Reduce traffic
speed by 10% on
city streets with
traffic calming
measures
Reduce
congestion and
cut through
traffic
Improve
downtown
visitors and
business owners
Develop New Traffic Calming
Plan to slow traffic speed
Assess speed tables on Cuesta Drive to inform future
traffic calming approach
Have CSC discussion to scope a traffic calming
program with goal of identifying needs in near term and establishing programs over the long-term
Review 2011 Collector Street Traffic Calming plan, and
develop Traffic Calming Plan and Toolkit. Initiate pilot program for one corridor, and develop implementation
plan including minimum 2 corridor goal per year for
Traffic Calming implementation. Align with Resurfacing
Program
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
7 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 5
satisfaction with
traffic flow
Revamp Neighborhood Traffic Management Program
(NTMP) to be a more effective program to manage
speeds and cut-thru traffic on residential streets
Review enforceable speed limits especially with AB-43
Create strategy for congestion
and cut-through management
Develop plan to manage congestion and cut-through
traffic
Consider Residential Open Streets Program
Review truck routes through City
Recommend transportation
improvements for Downtown
Receive update on Downtown Open Streets/Parklet
Program
Initiate downtown study (including one-way loop) per
CSMP
1E Align CIP
Transportation
Program to
CSC Work
Plan
At least 10% of
Transportation
CIP projects
advance CSMP
and CSC
priorities each
year
Review Annual Street
Resurfacing program to
advance priority CIP projects
Review Annual Street Resurfacing Program (CIP) by
March each year at CSC mtg, including (ideally year in
advance) street selection for bike/ped/traffic calming
improvements
Annual Transportation CIP
project selection
Review and prioritize annual transportation CIP
selection by March each year
Conduct biannual review of
CIP transportation projects
Receive biannual update report in February and
September
1F Coordinate
Regional
Transportation
to Advance
Attendance at
regional forums
Meetings and
communications
Coordinate with partner
government agencies to
represent City of Los Altos
multimodal transportation
needs
Coordinate multimodal transportation projects at/across jurisdictional borders and collaborate on active
transportation planning/implementation near
jurisdictional borders
-Hetch Hetchy trail crossing
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
8 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 6
Los Altos
interests
with nearby
jurisdictions
Initiate
inter-jurisdictiona
l partnerships
Participate in VTA regional
meetings and other agency
meetings that impact Los
Altos, including provide a
representative to the
VTA/county BPAC and TSCN
meetings
-County/VTA led Homestead Rd SR2S project
-Caltrans El Camino Real resurfacing/bike lane project
-County led Measure B Foothill Expy widening from
Homestead Rd to I-280
-Foothill Expressway Bike/Ped Safety
Coordinate traffic signal timing and regional
transportation projects with adjacent and regional
jurisdictions
Provide input on regional multimodal plans
- County of Santa Clara Active Transportation Plan and
Expressway Bicycle Design Guidelines
- MTC Regional Active Transportation Plan and MTC
Complete Streets Policy
Monitor implementation of other regional plans and
provide feedback when plans are updated
- Santa Clara Countywide Bicycle Plan 2018
- VTA Bicycle Superhighway Implementation Plan 2021
- VTA Bicycle Parking Guidelines 2022
- Caltrans District 4 Pedestrian Plan 2021
- Caltrans District 4 Bike Plan 2018
- Midpen Rancho San Antonio Multimodal Access Study
2021
-VTA Visionary Network
-Valley Transportation lan 2050
-A Community Design & Transportation Manual
-Caltrans Bay Area Bike Highway Study
1G Enhance
Multimodal
Parking
Facilities
Increase
multi-modal
parking stock by
10%
Identify/Implement EV
Charging Stations for
Vehicles and eBikes
Define policy and plan for private sector e-charging
facilities (Future project Pending Funding)
Expand Bicycle Parking Bicycle parking plan based on CSMP Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
9 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 7
Future
Interests
Build Transit plan Support VTA in transit planning along N San Antonio Rd
Consider Scooter share and
Ebike program
Partner with adjacent Cities to explore regional
bike/scooter-share program
Adopt bicycle and pedestrian
technology enhancements
Consider technology enhancements and digital traffic
controls such as wave push buttons
Shuttle Service Partner with adjacent cities to consider shuttle service servicing Caltrain, Rancho San Antonio, or other key
destinations
Goal 2: Manage Long-Term Cumulative Impacts from Public and Private Development Projects and Regional Traffic
No Initiative KPIs Projects & Programs Deliverables
2A Utilize
Citywide
Traffic Model
to Monitor
Traffic Trends
and Impacts
Maintain Citywide
traffic data model
- update
biannually
Collect traffic data 1-2 times per year to
continue to build model
Provide developers traffic model for
utilization in traffic analysis of qualifying
developments
Conduct annual or semi-annual citywide
traffic counts (88 locations) and add new
data to model after independent data
collection
Receive update presentation on
city-wide traffic model
Consider impacts to Bicycle/Pedestrian
stress level on local roads
Utilize established Bike-Ped Stress
Measures
2B Create
Transportati
on Policy
and
Adopt consistent
policy and study
methodology
Establish a Vehicle Miles Traveled (VMT)
and updated Level of Service (LOS) Policy
Adopted VMT/LOS Policy
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
10 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 8
Programs to
Advance
Los Altos
goals and
visions
Develop transportation-related Objective
Standards for development projects
Gain clear/detailed definition of terms to be
used when evaluating qualification during
development project review
Upcycle some of the Development
Review Questionnaire into creation of
Objective Standards
2C Develop
Streetscape
Plans to
Provide
Holistic
Area
Planning
Develop
Streetscape Plan
for First Street
Develop Streetscape Plan for First Street
Consider future Streetscape Plan for El
Camino Real (reference Grand Blvd Initiative
vision and principles)
Maintain existing streetscape plans (i.e.

Loyola Corners) and identity any other areas
that may require streetscape plans in the
future (Sherwood Triangle, Woodland,
Foothill Crossing)
Support consultant through First Street
Streetscape Plan, host outreach
meetings and discussions
Consider additional future streetscape
plans for areas such as N. San Antonio,
Loyola Corners
2D Maintain
General
Plan as
Required
Maintain General Plan Circulation Element -
consider housing element goals, cut-through
traffic/traffic calming, and all other relevant
aspects
Review General Plan Circulation
Element (when authorized by city
council/legal)
Review the Housing Element and provide
supporting transportation plans and
infrastructure
Receive Housing Element Site Inventory
presentation and identify next steps for
CSC
2E Overhaul
TIF to Help
Fund
Priority
Transportati
on Projects
Development of
report and review
and
implementation of
Municipal Code
Chapter 3.48
Align TIF with future development, Complete
Streets Master Plan, and other Local and
Regional Transportation Projects
Report on TIF rates and fees
Evaluate existing TIF Rates to ensure fees
reflect existing needs and construction costs
Recommend TIF increase to appropriate
rate
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
11 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 9
2F
Evaluate
Public
Parking
Needs
(cumulative
impacts)
and
Establish
Parking
Managemen
t Program
as Needed
Develop Curb Management and Parking
Management Plan including:
- Study inventory and baseline utilization
data at key locations (Downtown, ECR,
LAHS area, Loyola Corners, future housing
development areas)
- Define parking policy and initiatives
- Set methodology for future data collection
and projection
- Consider technology applications for future
use
Work with staff or hire a consultant to
develop a comprehensive Parking and
Curb Management Plan
2G
Review
Assigned
Developme
nt Projects
Complete timely
review of all
assigned
development
application
Review all assigned development projects Advise planning commission/city council on transportation related aspects of all
development projects assigned to CSC
Goal 3: Achieve Effective Transportation-Related Community Engagement with Residents No Initiative KPIs Projects & Programs Deliverables
3A Develop
Effective
Outreach
Strategies to
Promote
Public
Participation
in
Transportatio
n Projects
Measure
community
satisfaction with
level of
engagement
Increase
community
participation in
CSC projects by
5%
Identify Better Methods of Engaging with
Residents
Evaluate lessons learned from CSMP
engagement
Develop plan for efficient community
outreach and engagement - methodology,
function, and effectiveness
Conduct Annual Survey on transportation
related priorities
Employ CRM software that can send
updates about outreach meetings, events,
and projects
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
12 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 10
Pre and post
engagement
surveys by 2025
Increase online communication and
engagement
Use Los Altos Complete Streets Website as
informational portal that residents may look
to for updates on all transportation projects
Update transportation website to reflect
current projects and relevant info for the
community
Incorporate Public Input into each Project
Evaluation
Capture and share/summarize public input
received while planning projects (from
surveys, comment cards, emails, etc.)
Employ CRM to collect and aggregate
citizen request data
Consider public posting of Citizen requests
that have been implemented
Develop prioritization methodology for
Citizen Requests
Include Post-Project Data Collection to
Monitor Project Effectiveness
Develop online post construction surveys
and summarize public input on construction
projects
Introduce post construction reporting in CSC
Bi-Annual Reports
3B Integrate with
City-School
District
School Issues
Subcommitte
e
Keep subcommittees informed of and
collect their feedback on relevant projects
related to school routes, and education
and encouragement programs
Present at subcommittee meetings
Share feedback from meetings at CSC
meetings
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
13 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 11
3C Promote
Walking and
Bicycling in
the
Community
Determine Bike to Work/Wherever Day
plans
Make annual plans to support Bike to
Wherever Day (annually in May) including
activities/promotions
Re-establish status as a Bicycle Friendly
Community
Apply to become a Bicycle Friendly
Community and maintain its status
Use publicly-visible signage or
technology to encourage increased
biking/walking
Consider publicly-visible attractive signs that
show bike routes/distances and/or count
bicyclists/peds
Goal 4: Pursue and Secure Adequate Grant Funding for Safe, Connected and Sustainable Complete Streets Projects
No Initiative KPIs Projects & Programs Deliverables
4A Identify and
apply for
grant funding
opportunities
for
construction
and
studies/desig
n
Secure 1-2 grants
annually
Establish annual
or regular grants
for complete
streets funding
Establish methodology or CSC
Subcommittee for creating grant
application strategy and to support the
grant application process
Identify available grants and create
priority list of strategic projects that
correlate with available grants and likely
funding success
Review available grants (see list of grants
from CSMP, VTA, distribution lists, etc.) and
list/review key submission details (confirm
eligibility criteria, grant cycle and
submission deadline, project status
requirements at application, key selection
criteria, funding amount available, etc.)
Recommend priority list of 3-5 projects for
which to seek construction grant funding
(Projects at intersection of CSMP priority,
concept plan line/community engagement
started, projects that will score well on grant
applications, etc.)
Identify list of 1-2 projects (see CSMP) for
which to seek funding for project study
and/or design
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
14 Agenda Item A.

Los Altos –Transportation Division and Complete Streets Commission Goals DRAFT 5-Year Work Plan 2023 Page 12
Establish team to create and write
successful grant applications
Seek VTA funding and other outside
funding
Hire a consultant to manage grant
application process and write grant
applications, supported by CSC Grant
Subcommittee (Consultant should
specialize in transportation and
climate/sustainability grant writing)
Formulate plan to get identified projects in
state of grant application readiness, and
create grant applications for key grants
Track grant/funding sources - establish
tracking spreadsheet or system for funding
and grants
Submit applications for grants Measure B
OBAG
ATP
Etc.
4B Identify and
apply for
grant funding
to implement
CAAP
Transportatio
n Plans
Implement 1
Transportation
Action per year as
identified by the
CAAP
Establish a joint working group between
the CSC Grant Subcommittee and the
Environmental Commission to identify any
synergistic CSMP projects and CAAP
actions
Identify available grants and create a
priority list of strategic projects that
support both CSMP and CAAP
Review available grants (see list of grants
identified in the CAAP transportation
strategy), and list key submission details
(see goal 4A)
Coordinate grant priority
transportation-related projects into a single
list (see goal 4A)
4C Host/facilitate
community
outreach
needed for
grant apps
Host 1-2
Community input
discussions per
year
Host and/or facilitate community outreach
events and discussions and produce
documentation required for grant
applications.

Documented community input to be
included in grant applications
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
15 Agenda Item A.

PUBLIC CORRESPONDENCE

The following is public correspondence received by the City Clerk’s Office after the posting of the original agenda. Individual contact information has been redacted for privacy. This may not be a comprehensive collection of the public correspondence, but staff makes its best effort to include all correspondence received to date.

To send correspondence to the City Council, on matters listed on the agenda please email [email protected]
16 Agenda Item A.

February 20, 2023
Dear Mayor Meadows, Vice Mayor Weinberg, and Council Members Fligor, Lee Eng, and Dailey, Los Altos Residents (LAR) appreciates this opportunity to provide community input regarding the issues you will address during the Council Retreat. LAR’s mission is to inform residents of issues and actions undertaken by our elected officials and city staff that will affect them and to provide a vehicle for ensuring that elected officials and city staff hear the voices of their constituents. Accordingly, we respectfully request that you consider designating the following items as having top priority and take the necessary action to implement them as soon as possible.

1. Recognizing that the city’s budget limitations may make it challenging to compete with surrounding cities for excellent staff members, we urge you to fund competitive salaries and benefit packages and create an environment from the City Council down of respect and collegiality to provide a positive atmosphere for all current and future city employees.

2. Achieve a balanced budget. Ensure expenditures do not exceed revenues.

3. Identify, fund, and execute the top three (3) CIP priorities. Issue RFPs for these three projects no later than the 2Q of next fiscal year.

4. Do not initiate/fund any new building projects until the city has completed all the deferred maintenance on existing city facilities. The need for a new public safety (police) building has been on the list of facilities that need repair/replacement for years and should be attended to before any other new building is contemplated.

5. Within the constraints of state law, provide zoning ordinances that minimize the impact of new multifamily buildings on privacy, screening, daylight plane, and noise abatement in areas abutting R1 neighborhoods.

6. LAR urges the Council to research and fund methods for vastly improving community outreach. Surrounding cities have implemented surveys to gather data and input from their residents. Los Altos needs to find effective ways to communicate with all residents. A few suggestions:
17 Agenda Item A.

A. Conduct surveys designed by professional survey companies and send them by snail mail to every household in Los Altos. Advertise the existence and purpose of the survey in at least two (2) issues of the Town Crier – one ad before the survey is mailed so that residents will look for the survey in their mail, won’t think it’s junk mail, and will take the time to respond.

B. Use the market research tool identified by the Park & Rec Commission Marketing Research Subcommittee to poll residents. It’s inexpensive and can be used as often as needed. It is ideal for polling about specific topics. It is an internet-based tool so it will only reach people who are online, but that percentage will only increase with time.

C. Sign up with the company that provides the annual Palo Alto poll. It’s a nationwide poll that provides a great deal of information about the state of the city, the general satisfaction of residents with city services and is inexpensive. It can be tailored in some respects to a city’s needs. Information about this annual polling tool has been provided to the City Manager.
https://www.cityofpaloalto.org/files/assets/public/city-auditor/performancereports-and-national-citizen-surveys/palo-alto-community-survey-2020.pdf Thank you for your consideration of our suggestions.

Sincerely,
Freddie Wheeler
Steering Committee, Co-founder
www.LosAltosResidents.org
18 Agenda Item A.

February 19, 2023
Re: Item 2 - City Council Strategic Goals
Dear Mayor Meadows and Members of the City Council:

The League of Women Voters recommends that the Council reconfirm the nine goals previously adopted in 2022. Additionally, we urge the Council to prioritize the Housing and Land Use goals for the upcoming year as it is critical for the City to continue implementing the Housing Element.

Reaffirming our previous letter, we also recommend setting this year’s objectives for the Environmental Sustainability goal to be on Building Electrification, as described in goals 2.2 to 2.5 of the Climate Action and Adaptation Plan.
(Please send comments related to this letter to Sue Russell at [email protected]) Karin Bricker, President of the LWV of Los Altos-Mountain View cc: Gabriel Engeland Nick Zornes Jon Maginot Angel Rodriguez [email protected]
19 Agenda Item A.

Dear Mayor Meadows and Council Members,
We are new residents of Los Altos, hitting the two year mark of renting an ADU. We’ve never felt more at home, thanks to our kind landlords and friendly neighbors. We also have the privilege of living in a fully electrified ADU, and believe other Los Altos residents should also enjoy this benefit.

As you set your priorities for 2023-2024, we encourage Los Altos to prioritize climate policies and programs. Climate impacts such as unprecedented extreme weather events will continue to worsen unless we take action. Gas appliances pollute our indoor air quality and our climate, while gas pipelines and sites of gas extraction consistently leak methane into our atmosphere. The science is clear, we cannot expand fossil fuel infrastructure and we must begin decarbonizing immediately.

Please consider the following policies and programs for Los Altos priorities list, which have been sourced from municipalities leading on climate change, and from the experts that have advised them.

Make establishing building decarbonization policies and programs a city priority in FY 2023-2024. • Set a Goal Date for the Decarbonization of Existing Buildings. Explore and establish a goal of decarbonizing all buildings by 2030 (as was done by San Jose). Explore and include a list of measures to meet that goal.
• Establish a date for the End of Flow of Piped Fossil Gas. Gas pipelines are a threat to community health and the climate. We must begin planning the transition to a future free from fossil fuels. Consider the City of San Mateo’s End of Flow by 2030 date. • Support Equitable Public Access. Educate the public and workforce on the health, safety, efficiency and comfort benefits of building electrification and connect them with rebates and technical assistance. Streamline electrification-related permit processes. Include equity protections in building electrification programs and policies.

We look forward to supporting building decarbonization in Los Altos.

Sincerely,
Mark and Maya Hardiman
20 Agenda Item A.

From: Pat Marriot
To: Public Comment
Subject: PUBLIC COMMENT ITEM #5 RETREAT 2-21-23
Date: Saturday, February 18, 2023 4:54:43 PM
Council Members,
Thank you for including a discussion on commissions.

Commission work plans should absolutely be “directly related to City Council goals and the adopted budget.” Otherwise, commissioners can waste time on plans that will never come to fruition.

Commissions should advise Council, but not do work better suited to city staff, e.g., conducting surveys. Commissioners and staff will obviously work together, but not all commissioners have the same level of expertise and they only serve for a limited time. Staff should be responsible for implementation and outcomes to ensure consistency (over time and across commissions) and adherence to budget.

We probably have too many commissions. It’s been difficult to recruit commissioners and it doesn’t make sense to appoint people to advise you if they don’t have relevant expertise. In considering which commissions are essential, perhaps you can look back over the past few years to determine those that have provided actionable advice and information that led to positive outcomes for the city, i.e., some method of determining ROI.

Sincerely,
Pat Marriott
21 Agenda Item A.

From: Jim Wing
To: Public Comment
Subject: Public Comment Agenda Item5 Meeting Date 02/21/2023 Study Session Date: Saturday, February 18, 2023 2:58:53 PM
Los Altos Mayor Meadows and Distinguished Council Members, Subject: Council 02/21/2023 Study Session Agenda Item 5 Los Altos Commission Review As a 55 year “individual contributor customer” of Los Altos Commissions, I feel their main function is a public forum to educate Council, staff, and consultants on 24 / 7 dynamics of Los Altos. They also serve as public comment buffer for Council Members. I understand the many man-months of staff time is required to administer commission operation and how that limits staff from doing their main jobs. With that in mind, I recommend you disband / change meeting frequency for the following Commissions:

Disband
Senior Commission – Most meetings appear to be social with rambling conservations. I am sensitive to this, since I am an “old guy’. Ad-hoc committee organized by Senior Center staff may be most efficient way to provide a voice to Council on senior needs
Design Commission – Housing Element requires disbandment and is in process.

Meetings often led to neighbors disagreeing with each other and friendships broken.

Library Commission – Los Altos has limited control on what Library does.

Meeting Frequency to every other month
Environmental – Almost all projects are done by ad-hoc committees that use full commission meetings to only review status. No need to review status every month. Most projects require several months of committee work.

Youth – In my opinion, this commission’s main function is youth education for how city government works. Most projects are a work in progress and do not need a meeting every month.

Public Arts – Agendas are mostly general discussions of projects with very few action items.

Historical – Many meetings are canceled. Los Altos may have already certified our “stock” of historical homes. Not many homes are left that may qualify.

Financial – Except for deadlines in budget cycle, agendas are light. I attended meeting a couple years ago, and was welcomed because almost no public members ever attend.

Feedback the same for letter sent last month.

Complete Streets – Now that CSMP is done, meetings are basically staff reports on engineering project backlog. With engineering staff at reduced levels, progress on projects remains the same month to month. Better use of Staff time is working on projects not preparing reports for commission members.

Thank you for your consideration!
Jim Wing, Milverton Road, Los Altos, Ca
22 Agenda Item A.

From: Emily Thacker
To: Public Comment
Subject: Public Comment Agenda Item #6
Date: Sunday, February 19, 2023 5:13:53 PM
RE: Gas Leaf Blowers
I believe either more vigorous enforcement or additional penalties - such as fining the homeowner - needs to be in place.

Every time I drive down Los Altos Avenue I see gardeners with gas blowers. If I'm walking in the neighborhood I speak to them. Most act as if they have never heard of the ordinance. Perhaps when gardening companies apply for a license to work in Los Altos it could be written boldly on the paperwork.

I do not know how other cities enforce this law but obviously what Los Altos is doing doesn't result in success.

Using electric equipment is better for the environment, the residents and certainly the gardener doing the work.

Please elevate the importance of this issue.

Thank you.

Emily Thacker
411 San Domingo Way
Los Altos,
I understand California Air Resources Board is currently offering vouchers that small business or sole proprietor landscape professionals can use to purchase zero-emission landscape equipment including leaf blowers. The Clean Off-Road Equipment Voucher Incentive Project (CORE) has an allocation of more than $27 million of voucher funds that are now available to encourage the switch from gas to electric.
23 Agenda Item A.

From: Rita Held
To: Public Comment
Subject: gas leaf blowers
Date: Sunday, February 19, 2023 7:37:27 PM
Please address the gas leaf blowers ordinance. Gas leaf blowers are not allowed in Los Altos, yet are used regularly by gardners.
24 Agenda Item A.

From: Barbara Zieroth-Hoffman
To: Public Comment
Subject: public comment agenda item #6 feb 21 study session Date: Monday, February 20, 2023 9:19:09 AM
Please include on the council's agenda for the year the enforcement of the gas leaf blower ordinance. There has been no effective enforcement of the 1991 ordinance, and they continue to cause unhealthy pollution of noise, exhaust and dust in our community. Did you know Los Altos was the first city in the Bay Area to ban gas leaf blowers? Unfortunately the law has not been enforced, but now is the time to change that. Los Altos needs a more productive ordinance with stricter penalties for violations, and additionally a code enforcement officer dedicated to gas leaf blowers, as Palo Alto recently added.

Thanks,
Barbara
25 Agenda Item A.

From: Sue Young
To: City Council; Public Comment
Subject: Public Comment agenda item #6, Feb. 21 study session Date: Monday, February 20, 2023 7:00:37 PM
Dear Councilpersons,
Thank you for your dedication to make Los Altos a better city and community to live in. I have enjoyed living in Los Altos for almost 30 years and would not choose to live anywhere else.

One important aspect of living in Los Altos is the air quality and our peaceful environment.

However, not a day goes by that we don't hear leaf blowers while on walks, bike ride or just having our windows open. The worst offenders are gas powered leaf blowers even with the ban on them.

I was just made aware the Palo Alto's City Council has voted unanimously to change their ordinance to:
- raise fines to $250, $500, and $1,000 for the first, second and third violations - eliminate the warnings before writing a ticket
- fine the property owner or employers (not just the leaf blower operator) I would like to see Los Altos (and all of CA) be consistent with this action but I'll settle for Los Altos for now. :)
I see very little enforcement of the Los Altos gas-powered leaf blower ban. This not only affects the health of the person using the leaf blower, but the air around us, every week, every day. It has an impact on climate change and I'd like to see Los Altos take action to enforce our city ordinance and raise the bar to meet Palo Alto. These are desirable cities to live in but only when the laws are complied with.

Thanks for your consideration to make this a priority in the next fiscal year.

Best Regards,
Sue Young
Resident in Loyola Corners area
26 Agenda Item A.

To: Los Altos City Council
From: Los Altos Complete Streets Commission
January 20, 2023
Honorable Los Altos Mayor, Vice-Mayor, and Councilmembers, The Complete Streets Commission is interested in the City Council’s annual priorities. The commission would like to share its recently updated Work Plan as the City Council considers any priority development.

The Complete Streets Commission overall goals remain the same this calendar year.

1. Plan and implement safe multi-modal transportation solutions that align community needs with city priorities.

2. Manage long-term cumulative impacts from public and private development projects, and regional traffic.

3. Achieve effective transportation-related community engagement with residents.

4. Pursue and secure adequate grant funding for safe, connected, and sustainable complete streets projects.

Stacy Banerjee, Chair
Los Altos Complete Streets Commission
27 Agenda Item A.

SUMMARY OF GOALS:

1. Plan and implement safe multi-modal transportation solutions that align community needs with city priorities.

2. Manage long-term cumulative impacts from public and private development projects, and regional traffic.

3. Achieve effective transportation-related community engagement with residents.

4. Pursue and secure adequate grant funding for safe, connected, and sustainable complete streets projects.

Documented community input to be
included in grant applications
Items highlighted in yellow are newly added this year
Items in Italics are ongoing projects/goals/programs
39 Agenda Item A.

From: Mary Ann Poulos
To: Public Comment
Subject: Leafblowers - it"s time to enforce the law
Date: Monday, February 20, 2023 6:41:58 PM
Hello,
Let Los Altos, its residents, and public servants enforce the gas leaf blower ban.

We must all do our part in helping eliminate gas-powered devices and minimize our carbon footprint.

Let's make the next generation proud - you'll never be sorry that you didn't push for stiffer enforcement and fines.

Mary Ann and Robert Poulos
40-year Los Altos Residents
2059 Kent Drive
Los Altos, CA 94024
40 Agenda Item A.

From: David Smith
To: Public Comment
Cc: Barbara Adey; Cindy Hill; Diane Schmidt; Mark Rogge; John Gerich; David Struthers; Manuel Hernandez; elayne dauber; Rose Baiza; Lenelle Smith; Marlene Iwamoto
Subject: New Dog Park Location Replacing Library Parking Date: Sunday, February 19, 2023 9:32:32 PM
In Wednesday's Town Crier I was astonished to read that a new off-leash dog park location will remove the 16-space parking lot by the library. For as far back as I can remember, in every survey of library patrons, the biggest complaint has been lack of parking. It is amazing that with all the open space available around the civic center, parking places by the library need to be removed to accommodate an off-leash dog park.

I recommend that you ask Manny to present some alternative sites that would accommodate the specifications for a new permanent off-leash dog park. The present temporary enclosure site should be included. An alternative site, that should be investigated is Lincoln Park between the Chamber of Commerce and Sherman Street (basically in front of the churches).

Pre-covid over a half million people entered the Los Altos library annually. In Sunday's N.Y. Times Book Review it highlighted "just as reading has evolved - from paper to pixel to audio - so have the places that house books". The Times sent out photographers to seven states to see how libraries respond to their communities and they concluded. "We all know that books connect us, that language has quiet power. To see the concentration, curiosity and peace on faces lit by words is to know - beyond a shadow of a doubt, in a time rife with shadows - that libraries are the beating hearts of their communities. What we borrow from them pales in comparison to what we get to keep."
--
David M. Smith
41 Agenda Item A.

From: Barbara Weinstein
To: Public Comment
Subject: Public Comment agenda item #6, Feb. 21 study session Date: Monday, February 20, 2023 10:10:37 AM
Dear City Council,
Please add the issue of the gas leaf blower ordinance to a City Council agenda as soon as possible. The current ordinance is woefully inadequate. It's long overdue for the council to give serious consideration to how we can free ourselves from gas leaf blower noise and air pollution without putting an undue burden on the gardeners who struggle to make a living.

Thank you,
Barbara Weinstein
Siesta Dr., Los Altos
42 Agenda Item A.

From: Pat Marriot
To: Public Comment
Subject: PUBLIC COMMENT ITEM #2 FEBRUARY 21, 2023 COUNCIL RETREAT Date: Friday, February 17, 2023 10:57:36 AM
Council Members:

In reviewing strategic goals, which I think are still on target, please consider investigating options for a new police building under Item 5, Asset Management. We all know the sorry state of the current building. It will take a lot of time and money to replace it, so I’d like to see some focus on that in the coming year.

Thank you,
Pat Marriott
43 Agenda Item A.

PUBLIC CORRESPONDENCE

To send correspondence to the City Council, on matters listed on the agenda please email [email protected]
44 Agenda Item A.

One important aspect of living in Los Altos is the air quality and our peaceful environment.

However, not a day goes by that we don't hear leaf blowers while on walks, bike ride or just having our windows open. The worst offenders are gas powered leaf blowers even with the ban on them.

Thanks for your consideration to make this a priority in the next fiscal year.

Best Regards,
Sue Young
Resident in Loyola Corners area
45 Agenda Item A.

We must all do our part in helping eliminate gas-powered devices and minimize our carbon footprint.

Let's make the next generation proud - you'll never be sorry that you didn't push for stiffer enforcement and fines.

Mary Ann and Robert Poulos
40-year Los Altos Residents
2059 Kent Drive
Los Altos, CA 94024
46 Agenda Item A.

Reviewed By:

City Manager City Attorney
GE
Finance Director
JH JD

AGENDA REPORT SUMMARY
Meeting Date: February 21, 2023
Subject City Council Strategic Goals: Review the City’s 5-Year Strategic Goals and provide modifications as needed
Prepared by: Jon Maginot, Assistant City Manager
Approved by: Gabriel Engeland, City Manager
Attachment(s): None
Initiated by:

City Council
Previous Council Consideration:

Last adopted April 26, 2022
Fiscal Impact:

Unknown at this time
Environmental Review:

Not applicable
Policy Question(s) for Council Consideration:
 Does the Council wish to revise its 5-year strategic goals? Summary:
 On April 26, 2022, the City Council adopted Resolution No. 2022-19 affirming the City Council 5-Year Strategic Goals
 The City Council has adopted eight goal areas: Housing, Land Use, Fiscal Sustainability, Community Safety, Asset Management, Environmental Sustainability, Community Engagement, Staffing, Business Communities
Staff Recommendation:

Review the City’s 5-Year Strategic Goals and provide modifications as needed 47 Agenda Item 2.

Subject: City Council 2022 Strategic Goals
February 21, 2023 Page 2
Purpose
To review the City’s 5-Year Strategic Goals
Background
As part of the City Council’s 2021 annual retreat, the City Council discussed what was of strategic importance to the City in 2021 and moving forward. At that time, the Council agreed that the planning horizon was three to five years. Council further discussed three-to-five-year goals for 2021 and potential one-to-two-year objectives for the goals.

On April 26, 2022, the City Council adopted Resolution No. 2022-19 affirming the City Council 5-Year Strategic Goals. The five-year priorities were broken into nine goals, each with the intent of fulfilling the City’s Mission to “foster and maintain the City of Los Altos as a great place to live and to raise a family.”
Discussion/Analysis
The nine goals adopted by City Council in 2022 are:

1. Housing: The City of Los Altos will support the creation of housing that is safe, diverse, and affordable for all income levels to meet the needs of the Community and will advocate for State legislation and funding that support this goal.

2. Land Use: The City of Los Altos will implement policies that support a land use mix and density that reflect the values of the Community, which includes seeking to increase and protect its green space while ensuring compliance with any applicable laws and regulations.

3. Fiscal Sustainability: The City of Los Altos will continue to be financial stewards of its resources and assets in order to provide fiscally sustainable government services that address the needs of the Community. This goal will be achieved by practicing sound, responsible, and transparent financial management principles and practices that are adaptable and flexible to meet the City’s financial needs in an ever-changing world.

4. Community Safety: The City of Los Altos will continue to provide the high-quality public safety services that the Community values. This will be achieved by continuing to implement plans and strategies for improving public safety, transportation safety, and emergency preparedness services in a responsive, equitable, and professional manner.

5. Asset Management: The City of Los Altos will set clear expectations and allocate the necessary funding to support the maintenance and improvement of City facilities and infrastructure that are necessary to preserve the quality of services and well-being of residents.

6. Environmental Sustainability: The City of Los Altos will be a leader in environmental sustainability through education, and adopting and embracing policies, initiatives, and practices that advance this effort.
48 Agenda Item 2.

Subject: City Council 2022 Strategic Goals
February 21, 2023 Page 3

7. Community Engagement: The City of Los Altos will continue to improve its community engagement process to ensure residents are heard, informed, and engaged. Completion of this priority will ensure that community engagement remains a foundation of how the City meets its responsibilities to the community on an ongoing basis.

8. Staffing: The City of Los Altos will provide a work culture and environment, including competitive compensation and benefits, that support recruitment and retention of exceptional employees to provide City services.

9. Business Communities: The City of Los Altos will support the different business communities in an effort to help them thrive, including implementing specific projects and/or elements of the Downtown Vision Plan and launching initiatives to bolster the other business communities.

Many of these goals are engrained in the day-to-day activities of the City. Staff embraces these values in providing services to the community.

As the nine stated goals were intended to be five-year priorities, Council is asked to confirm whether these statements continue to be priorities and should be the focus of Council and the staff.

Recommendation
The staff recommends Council review the 5-Year Strategic Goals and update as necessary. 49 Agenda Item 2.

AGENDA REPORT SUMMARY

Reviewed By:

City Manager City Attorney
GE JH
Meeting Date: February 21, 2023
Subject: City Council Subcommittees
Approved by: Gabriel Engeland, City Manager
Initiated by:

The Mayor requested this discussion by the City Council Previous Council Consideration:

None
Fiscal Impact:

None
Environmental Review:

Not applicable.

Policy Question(s) for Council Consideration:
 Does City Council wish to continue with each of the current City Council subcommittees?  Does the City Council wish to reauthorize the ad hoc subcommittee researching a potential ballot measure for public safety buildings and infrastructure (Meadows, Weinberg)? Summary:

From time to time the City Council establishes ad hoc or standing subcommittees. Exhibit #1, below, outlines the current standing subcommittees. The Mayor would like to review the standing subcommittees and determine if the City Council should continue with each of them.

Additionally, if the City Council would like to continue with the ad hoc subcommittee that is researching a potential ballot measure for public safety buildings and infrastructure, it should be reauthorized. The current members of this ad hoc subcommittee are Mayor Meadows and Vice Mayor Weinberg.
50 Agenda Item 3.

Subject: City Council Priority #9: Business Communities February 21, 2023 Page 2
Council Standing Committees
Council Legislative Subcommittee No appointed members
City/LASD Schools Issues Lee Eng, Dailey
City/MVLA High School Issues Meadows, Weinberg
City/CUSD/FUSD Schools Issues Lee Eng, Fligor
Open Government Meadows, Weinberg
Youth Commission Interview Weinberg, Fligor
Staff Recommendation:

The City Council should discuss and provide direction.
51 Agenda Item 3.

AGENDA REPORT SUMMARY

Reviewed By:

City Manager City Attorney
GE JH
Meeting Date: February 21, 2023
Subject: Discussion on Los Altos Commissions
Approved by: Gabriel Engeland, City Manager
Attachment(s):

1. City Council Discussion on Commissions

2. Powers and Duties of Commissions

3. Resolution 2015-09
Initiated by:

City Council.

Previous Council Consideration:

None
Fiscal Impact:

None
Environmental Review:

Not applicable.

Policy Question(s) for Council Consideration:
● Does the Los Altos City Council wish to change how Commission work plans are submitted and approved?
● Does the City Council wish to change the frequency of Commission meetings, the number of Commissioners on Commissions, and/or the total number of Commissions so they are based on the specific duties assigned by the City Council and the annual work plan? ● Does the Los Altos City Council wish to amend the Commission handbook, which was last update prior to the Covid pandemic, to conform to Council direction and expectations? Summary:
● Los Altos has a greater number of overall Commissions, that meet more frequently, and contain a greater number of appointed members, when compared with cities in Santa Clara County (Please see attachment 1)
● Most Commissions do not have specific powers and/or duties enumerated in the Los Altos Municipal Code (Please see attachment 2)
● Commissions without defined powers and/or duties in the Municipal Code base deliverables, assignments, and expectation on their annual work plan. 52 Agenda Item 5.

Subject: Discussion on Los Altos Commissions
February 21, 2023 Page 2
● Commission work plans are often not “top down” or based on Council priorities or the adopted budget.

Staff Recommendation:

Staff recommends the City Council discuss the information in this report and determine if any action is warranted in the following areas:

1. Does the City Council wish to make changes to the establishment of the annual work plan of Commissions to ensure they are “top down” and based on Council priorities and the adopted budget?

2. Does the City Council, with the exceptions noted in this report, wish to change the frequency of Commission meetings, the number of Commissioners on Commissions, and/or number of total Commissions so they are based on the specific duties assigned by the City Council and the adopted budget?

3. Does the City Council wish to provide direction to staff to make amendments or other changes to the Commission Handbook at a later date to conform with Council direction and expectations?
Purpose
This item was requested by the City Council to review composition and expectations of Los Altos Commissions.

Discussion/Analysis
POLICY QUESTION #1: Does the Los Altos City Council wish to change how Commission work plans are submitted and approved?
The Municipal Code establishes and creates 11 City Commissions. The Code defines specific powers and duties for 3 of these Commissions, provides some additional direction to and additional 3 Commissions, and no direction beyond advisory powers to 5 Commissions.

The Commissions without defined powers in the Municipal Code rely on the annual work plan to determine deliverables for the year. Due to the lack of defined powers and duties in the Municipal Code, and work plans that are not coordinated with City Council priorities or the adopted budget, Commission meetings and work plans often create role confusion between the City Council (policy, direction to City Manager), the Commission (advisory or enumerated powers), and Staff (implementation, City Manager direction to staff, resource allocation).

Please see attachment 2 for specific information on the powers and duties of each Commission. 53 Agenda Item 5.

Subject: Discussion on Los Altos Commissions
February 21, 2023 Page 3
Commissions With Powers Defined in the Municipal Code:

The Municipal Code enumerates specific powers and duties for the following Commissions:
 Planning Commission (State Planning Act)
 The Historical Commission (2.12.030 of the Municipal Code)  The Design Review Commission (powers granted by “other provisions” of the Municipal Code)
Commissions Established in Advisory Capacity with Additional Direction:

The Municipal Code establishes the following Commissions as advisory and provides additional direction:
 The Financial Commission (2.08.130) in a review and advisory capacity  The Public Arts Commission (2.08.150) in a review and advisory capacity  The Complete Street Commission (2.08.160) in an advisory capacity Commissions Established in Advisory Capacity:

The Municipal Code establishes the following Commissions in an advisory capacity:
 The Library Commission
 The Parks and Recreation Commission
 The Youth Commission
 The Environmental Commission
 The Senior Commission
In reviewing the establishment of Commissions as they were created in the Municipal Code, the City Council may wish to create a process for work plan approval that is directly related to City Council goals and the adopted budget, for Commissions that do not have powers and duties specified.

POLICY QUESTION #2 Should the Los Altos City Council, based on the findings of the review of Commissions in peer cities, examine and make changes to Los Altos Commissions including the frequency of meetings, number of Commissioners, and/or number of Commissions?
Currently Los Altos has 11 Commissions. Each Commission meets monthly except for the Planning Commission and Design Review Commission which meet twice monthly. All Commissions have 7 appointed members except for the Design Review Commission and the Youth Commission which have 5 and 11 members respectively.
54 Agenda Item 5.

Subject: Discussion on Los Altos Commissions
February 21, 2023 Page 4
In reviewing Commissions in peer cities, the findings were:
 Los Altos has more total Commissions (11) than the median peer City which has 8 Commissions.
 10 of the cities reviewed had fewer total Commissions than Los Altos, 3 had the same number of Commissions, and 1 had more Commissions.
 Los Altos Commissions meet 58% more frequently than Commissions in peer cities.  The meeting frequency creates 156 meetings annually for Los Altos Commissions.

Comparable cities average 99 meetings per year.
 Unlike peer Cities, Los Altos Commissions meet monthly with the same number of members.

This is not a common practice as peer cities determine frequency of meetings and number of members based on work plan and Council direction.

In reviewing the findings of the comparison of peer cities, and with the discussion of the Policy Question #1, the City Council may wish to consider:
1) Establishing the number of appointed members of Commissions, based on the work plan of the Commission, except for the Planning Commission and Youth Commission. 2) Establishing the frequency of meetings of Commissions, except for the Planning Commission, to quarterly, semi-annually, annually, or as needed, based on the work plan of the Commission and the powers and duties enumerated in the Municipal Code. 3) Establishing an overall number of Commissions that is based on the vision and priorities of the City Council.

POLICY QUESTION #3: Does the Los Altos City Council wish to amend the Commission handbook to make it consistent with the changes directed by the City Council? The Commission handbook was last reviewed and updated prior to the Covid-19 Pandemic. There are several inconsistencies or inefficiencies that exist in the handbook, as well as specific areas, such as virtual participation of Commissioners, that Council should consider updating. There are also concerns with the creation and use of subcommittees on Commissions and if they have acted in conformance with the Brown Act. In 2015, the City Council adopted Resolution 2015-09 which affirmed the City’s commitment to the Brown Act for certain City created advisory subcommittees (Attachment 3).

Specific updates that may be needed, include the process in which meeting days and times are determined for each individual commission. It has been the history of the City of Los Altos to not schedule commission meetings which overlap with other commission meetings, this is to encourage public participation for all.
55 Agenda Item 5.

Subject: Discussion on Los Altos Commissions
February 21, 2023 Page 5
Commission work plans which are in common practice today help to provide clarity and direction to each commission and its assigned staff liaison, this is something that should be standardized for all commissions and must be aligned with Council goals and the adopted budget, as described in this report. Additionally, the Commission handbook should ensure work plans do not implement programs or direct staff to act.

If the City Council wishes to update the Commission handbook based on this report, previous direction, and any direction received at this meeting, Staff could bring back proposed changes at a later meeting.

Recommendation
Staff recommends the City Council discuss the information in this report and determine if any action is warranted in the following areas:

1. Does the City Council wish to make changes to the establishment of the annual work plan of Commissions to ensure they are “top down” and based on Council priorities and the adopted budget?

City Council Discussion on Commissions, Attachment 1

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS CAMPBELL - 6 Bike & Ped Advisory Committee Once Every Other Month 6 5 POPULATION - 42,696 Civic Improvement Commission Once A Month 12 7 LAND AREA - 6 SQUARE MILES Historic Preservation Board Once A Month 12 5 Park & Rec Commission Once A Month 12 7
Planning Commission Twice A Month 24 7
Youth Commission Once A Month 12 N/A
TOTAL 72

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS CUPERTINO - 10 Bike & Ped Commission Once A Month 12 5
POPULATION - 60,091 Arts & Culture Commission Once Every Other Month 6 5 LAND AREA - 11 SQUARE
MILES Housing Commission Quarterly 4 5
Library Commission Once A Month 12 5
Park & Rec Commission Once A Month 12 5
Planning Commission Twice A Month 24 5
Public Safety Commission Once Every Other Month 12 5
Sustainability Commission Quarterly 4 5
Tech Info Communication Commission Quarterly 4 5
Teen Commission Once A Month 12 9
TOTAL 102
57 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Gilroy - 7 Arts & Culture Commission Once A Month 12 7
POPULATION - 55,615 Library Commission Once A Month 12 5 LAND AREA - 17 SQUARE
MILES Open Government Commission Quarterly 4 5
Parks & Rec Commission Once A Month 12 7
Personnel Commission Once A Month 12 5
Planning Commission Once A Month 12 7
Youth Commission Once A Month 12 11
TOTAL 76

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Los Altos - 11 Complete Streets Commission Once A Month 12 7 POPULATION - 31,361 Design Review Commission Twice A Month 24 5 LAND AREA - 7 SQUARE MILES Environmental Commission Once A Month 12 7 Financial Commission Once A Month 12 7
Historical Commission Once A Month 12 7
Library Commission Once A Month 12 7
Parks & Rec Commission Once A Month 12 7
Planning Commission Twice A Month 24 7
Public Arts Commission Once A Month 12 7
Senior Commission Once A Month 12 7
Youth Commission Once A Month 12 11
TOTAL 156
58 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Los Altos Hills - 16 Community Relations Committee Once A Month 12 7 POPULATION - 8,568 Emergency Communications Committee Once A Month 12 9 LAND AREA - 9 SQUARE MILES Emergency Prepardness Committee Once A Month 12 6 Environmental Design Committee Once A Month 12 6
Environmental Initiatives Committee Once A Month 12 8
Finance Committee Once A Month 12 9
History Committee Once A Month 12 4
Library Commission Once A Month 12 7
Open Space Committee Once A Month 12 7
Parks & Rec Committee Once A Month 12 7
Pathways Committee Once A Month 12 9
Planning Commission Once A Month 12 5
Public Art Committee Once A Month 12 6
Senior Commission Once A Month 12 7
Youth Commission Twice A Month 24 20
Technology Committee Once A Month 12 7
TOTAL 204
59 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Los Gatos - 11 Arts & Culture Commission Once A Month 12 7 POPULATION - 30,601 Bike & Ped Advisory Commission Once Every Other Month 6 7 LAND AREA - 12 SQUARE
MILES Community Health Commission Once A Month 12 7
Complete Streets Commission Once A Month 12 7
Finance Commission Quarterly 4 7
General Plan Committee Twice A Month 24 9
Historic Preservation Committee Once A Month 12 5
Parks Commission Once Every Other Month 6 7
Planning Commission Twice A Month 24 7
Senior Committee Once A Month 12 12
Youth Commission Once A Month 12 20
TOTAL 136

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Milpitas - 11 Arts Commission Five Times A Year 5 9
POPULATION - 74,865 Community Advisory Commission Once Every Other Month 6 9 LAND AREA - 17 SQUARE
MILES Economic Commission Once Every Other Month 6 9
Energy & Sustainability Commission Once A Month 12 9
Parks & Rec Commission Once A Month 12 6
Planning Commission Twice A month 24 7
Public Safety Commission Five Times A Year 5 9
Science & Tech Commission Once Every Other Month 6 9
Senior Commission Six Times A Year 6 9
Veterans Commission Five Times A Year 5 9
Youth Commission Once A Month 12 9
TOTAL 99
60 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Monte Sereno - 3 Site & Architectural Commission Once A Month 12 5 POPULATION - 3,360 Youth Commission Once A Month 12 15
LAND AREA - 2 SQUARE MILES Better Streets Commission Once Every Other Month 6 5 TOTAL 30

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Morgan Hill - 4 Library, Culture, & Arts Commission Once A Month 12 7 POPULATION - 44,513 Park & Rec Commission Once A Month 12 7 LAND AREA - 13 SQUARE
MILES Planning Commission Twice A Month 24 7
Youth Commission Once A Month 12 N/A
TOTAL 60

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Mountain View - 11 Development Review Committee Twice A Month 24 3 POPULATION - 81,527 Environmental Planning Commission Twice A Month 24 7 LAND AREA - 12 SQUARE
MILES Human Relations Commission Once A Month 12 7
Library Commission Once A Month 12 5
Parks & Rec Commission Once A Month 12 5
Performing Arts Committee Once A Month 12 5
Public Safety Advisory Board Once A Month 12 7
Rental Housing Committee Once A Month 12 6
Senior Advisory Committee Once A Month 12 7
Visual Arts Committee Once A Month 12 7
Youth Advisory Committee Once A Month 12 23
TOTAL 156
61 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Palo Alto - 8 Architectural Review Board Twice A Month 24 5 POPULATION - 69,721 Historic Resources Board Twice A Month 24 7 LAND AREA - 26 SQUARE
MILES Human Relations Commission Once A Month 12 5
Parks & Rec Commission Once A Month 12 7
Planning & Transportation Commission Twice A Month 24 7 Public Art Commission Once A Month 12 5
Utilities Advisory Commission Once Every Other Month 6 7 Stormwater Management Committee Once A Month 12 7
TOTAL 126

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Santa Clara - 8 Board of Library Trustees Once A Month 12 5 POPULATION - 129,604 Civil Service Commission Once A Month 12 5 LAND AREA - 18 SQUARE
MILES Cultural Commission Once A Month 12 7
Historical Commission Once A Month 12 7
Parks & Rec Commission Once A Month 12 7
Planning Commission Once A Month 12 7
Senior Advisory Commission Once A Month 12 7
Youth Commission Once A Month 12 17
TOTAL 96
62 Agenda Item 5.

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Saratoga - 7 Heritage Preservation Commission Once A Month 12 5 POPULATION - 31,435 Library Commission Once Every Other Month 6 5 LAND AREA - 13 SQUARE
MILES Parks & Rec Commission Once Every Other Month 6 5 Planning Commission Once A Month 12 7
Public Art Commission Once Every Other Month 6 5
Traffic Safety Commission Once Every Other Month 6 5
Youth Commission Once Every Other Month 6 11
TOTAL 54

CITY COMMISSION/COMMITTEE/BOARD FREQUENCY MEETINGS MEMBERS Sunnyvale - 8 Art Commission Once A Month 12 5
POPULATION - 153,389 Bike & Ped Advisory Commission Once A Month 12 7 LAND AREA - 23 SQUARE
MILES Board of Library Trustees Once A Month 12 5
Heritage Preservation Commission Once Every Other Month 6 7 Housing & Human Services Commission Once A Month 12 7
Park & Rec Commission Once A Month 12 5
Planning Commission Twice A Month 24 7
Sustainability Commission Once A Month 12 7
TOTAL 102
63 Agenda Item 5.

Page 1 of 3 ends

Powers and Duties of Commissions, Attachment 2
Commissions With Powers Defined in the Municipal Code:

2.08.060 Powers and duties of the planning commission.

The planning commission shall have those powers and duties given it by the State Planning Act (Title 7 of Chapter 3 of the Government Code of the state, commencing with Section 65100), as amended from time to time, and such other powers as granted it by the other provisions of this Municipal Code, or as may be entrusted to it by the council from time to time, and shall submit an annual report to the council. (Prior code § 2-5.06)
(Ord. No. 2012-379, § 3, 5-22-2012; Ord. No. 2017-434 , § 1, 9-26-2017)

2.08.090 Powers and duties of the historical commission.

The historical commission shall have those powers and duties granted it by Section 2.12.030 of the Los Altos Municipal Code and/or as may be entrusted to it by the council from time to time and shall submit an annual report to the council.
(Prior code § 2-5.09)

2.08.110 Powers and duties of the design review commission.

The design review commission shall have those powers and duties granted it by other provisions of this Municipal Code, or as may be entrusted to it by the council from time to time, and shall submit an annual report to the council.
(Ord. 03-255 § 2)
(Ord. No. 2012-379, § 4, 5-22-2012)
64 Agenda Item 5.

Page 2 of 3 ends

Commissions Established in Advisory Capacity with Additional Direction:

2.08.130 Powers and duties of the financial commission.

The commission shall have those powers and duties entrusted to it by the council including:

A. Annual review of the investment policy;
B. Annual review of independent financial audit;
C. Review of auditor selection process;
D. Review of financial projections and assumptions. This especially relates to review of revenue projections provided in the annual mid-year report which are used biennially as the basis for the service and financial plan;
E. Special projects as directed by the council, city manager or finance director; and F. Submission of an annual report to the council.

The financial commission provides resident input to the council and staff regarding financial policy issues, and promotes resident participation and understanding regarding the financial condition of the city. (Ord. 08-326 § 3)

2.08.150 Powers and duties of the public arts commission.

A. The public arts commission shall act in an advisory capacity to the council in all matters pertaining to public arts programs sponsored by the city. It shall take an active role in bringing about public awareness of the visual arts as well as in the definition, execution and promotion of those programs which include, but are not limited to, exhibition of sculpture, paintings, photography, video and other visual arts. The commission shall submit an annual report to the council.

B. The primary focus of the commission is the public outdoor sculpture loan program. The commission will conduct sculpture searches, evaluate and recommend sculptures, identify sculpture locations and work with city staff on placement and maintenance of sculptures. The commission will also assist the city with ensuring that all conditions and agreements are being met. In addition, the commission will promote artists' works through media exposure of the sculpture program.
(Ord. No. 2011-374, § 4, 11-22-2011)

2.08.160 Powers and duties of the complete streets commission. • Help to create multi-modal transportation solutions and policies that enable safe, attractive, comfortable and independent access and travel for pedestrians, bicyclists, transit users, and motorists of all ages and abilities, including connectivity across jurisdictional boundaries. • Shall advise the council on existing and proposed city policies related to traffic calming and traffic enforcement.
• Shall advise the council on projects and budget priorities for transportation-related capital improvements. • Provide for community engagement and serve as a conduit for community input. (Ord. No. 2012-379, § 5, 5-22-2012; Ord. No. 2017-434 , § 1, 9-26-2017) 65 Agenda Item 5.

Page 3 of 3 ends

Commissions Established in Advisory Capacity:

2.08.070 Powers and duties of the library commission.

The library commission shall act in an advisory capacity to the council in all matters pertaining to the city library, shall cooperate with other governmental agencies and civic groups in the promotion of adequate and efficient library service to the citizens of the community, shall make budget recommendations to the council with regard to the library, and shall submit an annual report to the council. (Prior code § 2-5.07)

2.08.080 Powers and duties of the parks and recreation commission.

The parks and recreation commission shall act in an advisory capacity to the council in all matters pertaining to parks and public recreation and shall cooperate with all other governmental agencies and civic groups in the advancement of sound parks and recreational planning and programming, shall make budget recommendations to the council with regard to parks and recreation, and shall submit an annual report to the council. (Ord. 00-388 § 2: prior code § 2-5.08)
(Ord. No. 2011-374, § 3, 11-22-2011)

2.08.100 Powers and duties of the youth commission.

The youth commission shall act in an advisory capacity to the city council on matters relating to youth interests, youth concerns, and the need for outreach services. The city council's youth commission interview committee shall interview commission applicants and recommend appointments. (Prior code § 2-5.10)
(Ord. No. 2016-420 , § 3, 6-28-2016)

2.08.120 Powers and duties of the environmental commission.

The commission shall have those powers and duties entrusted to it by the council from time to time, and shall submit an annual report to the council. The environmental commission studies and makes recommendations to council on issues that affect the natural and built environment in the city and the region. Additional duties include special projects as directed by the council.
(Ord. 08-326 § 2)

2.08.140 Powers and duties of the senior commission.

The joint Los Altos/Los Altos Hills senior commission shall act in an advisory capacity to the council in all matters relating to senior interests and concerns, shall make recommendations aimed at improving the life of seniors, and shall submit an annual report to the council. (Ord. No. 2011-369, § 5, 8-23-2011; Ord. No. 2016-420 , § 4, 6-28-2016) 66 Agenda Item 5.

RESOLUTION NO. 2015-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AFFIRMING THE CITY'S COMMITMENT TO THE BROWN ACT FOR

CERTAIN CITY CREATED ADVISORY SUBCOMMITTEES
WHEREAS, in 1953 the Ralph M. Brown Act (the Brown act), the State of California's open meeting law, was signed into law; and
WHEREAS, the City of Los Altos City Council conducts its business adhering to the provisions of the Brown Act; and
WHEREAS, the City Council is committed to open and transparent government operations; and
WHEREAS, in January 2015 the City Council adopted a "POLICY OF THE CITY OF LOS ALTOS REGARDING OPENNESS IN CITY GOVERNMENT"; and
WHEREAS, said policy states that "All meetings of City policy bodies (City Council, Commissions, and Committees) shall be open and public, and governed by the provisions of the Ralph M. Brown Act (Government Code Sections 54950 et. seq.). The Brown Act serves as a floor, not a ceiling, for transparency and openness. Policies are provided here that go beyond the minimum requirements of law to instill public confidence and increase transparency"; and
WHEREAS, the City Council adopts this Resolution to require certain advisory subcommittees and/ or ad hoc committees of the City to be more open and accessible to the public; and
WHEREAS, this Resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended.

NOW THEREFORE, BE IT RESOLVED THAT:

The City requires that all advisory subcommittees and/ or ad hoc committees created by the City Council or any City Commission will comply with the Brown Act as follows:

1. City advisory subcommittees and/ or ad hoc committees created by the City Council or a City Commission that are composed solely of less than a quorum of the body will continue to be ad hoc in nature and shall not be subject to the Brown Act.

2. Certain City advisory subcommittees and/ or ad hoc committees created by the City Council or a City Commission and/ or other legislative bodies that are composed of less than a quorum of the body and have members of other City Commissions and/ or members of the public on the committee shall comply with the Brown Act meeting requirements.

Resolution No. 2014-09 Page 1
67 Agenda Item 5.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 12th day of May, 2015 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Attest:

BRUINS, MORDO, PEPPER, PROCHNOW, SATTERLEE
NONE
NONE
NONE
s C. Pepper, NU\ OR
Resolution No. 2014-09 Page 2
68 Agenda Item 5.

Reviewed By:

City Manager City Attorney
GE
Finance Director
JH JD

AGENDA REPORT SUMMARY
Meeting Date: February 21, 2023
Subject Future Council Agenda Items Clean-up and Review Prepared by: Angel Rodriguez, Interim City Clerk
Reviewed by: Jon Maginot, Assistant City Manager
Approved by: Gabriel Engeland, City Manager
Attachment(s):

1. Tentative Council Calendar
Initiated by:

City Council
Previous Council Consideration:

None but reviewed by Council at every Council meeting.

Fiscal Impact:

Unknown at this time.

Environmental Review:

Not applicable
Policy Question(s) for Council Consideration:
 Does the Council wish to revise the Tentative Council Calendar? Summary:
 Staff edits the Tentative Council Calendar on a weekly basis planning out upcoming items for Council consideration
 Council adds items to the calendar at Council meetings when there is support for the suggested item
Staff Recommendation:

Review the Tentative Council Calendar and edit as needed 69 Agenda Item 6.

Subject: City Council Tentative Council Calendar
February 21, 2023 Page 2
Purpose
To review the Tentative Council Calendar and edit as needed.

Background
The Tentative Council Calendar is used a planning tool for staff to schedule items for Council consideration. Council can add items to the calendar if there is support from their colleagues. Items that are unable to be scheduled during the year, are carried over to the next year.

Discussion/Analysis
Council is asked to confirm whether items on the Tentative Council Calendar should still be on the calendar and provide direction to staff on the items listed.

Recommendation
Staff recommends Council review the Tentative Council Calendar and update as necessary. 70 Agenda Item 6.

City of Los Altos 2023 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing. Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda eight days prior to the next Council meeting.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept/
Date of
request
to add.

February 28, 2023
2/7/23
PH language due to Clerk
1/31/23 Reports due in
Municode
2/17/23 Reports due to
Clerk
2/22/23
Presentations Due to E
Team

REGULAR COUNCIL MEETING
March to be YOUTH ARTS MONTH - Proclamation Special Item Angel Housing Element Implementing Ordinances Public Hearing Nick Permanent Dog Park @ Hillview Public Hearing Manny
License Plate Readers Discussion Angela
Proposition 218 Process Discussion Aida
Commission Appointment Process Consent Anthony
Police Facility Subcommittee Gabe
March 14, 2023
2/21/23
PH language due to Clerk

REGULAR COUNCIL MEETING
Downtown Theater Study Update Discussion Outside
Group
Treasury Report Consent June
Reach Codes; 1st reading - ??? Public Hearing Nick
Award the sewer system repair program project Consent Aida 71 Agenda Item 6.

City of Los Altos Tentative Council Agenda Calendar
All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing. Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda eight days prior to the next Council meeting.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
2/14/22 Reports due in
Municode
3/3/23 Reports due to City
Clerk
3/8/23 Presentations Due
to E Team
Adoption Housing Element Implementing Ordinance Consent Nick Assembly Bill 1276 – Single-Use Foodware Accessories and Condiments Ordinance
Public Hearing Aida
Investment Policy Consent June
Quarterly Investment Report Consent June
FY 22 Audit Consent June
March 28, 2023 Study Session - Halsey House update Info Aida March 28, 2023
3/7/23
PH language due to Clerk
2/28/23 Reports due in
Municode

REGULAR COUNCIL MEETING
Reach Codes; 2nd reading and adoption - ??? Public Hearing Nick Assembly Bill AB 1276 – Adoption of the Single-Use Foodware Accessories and Condiments Ordinance
Public Hearing Aida
Treasury Report Consent June
SCVURPPP MOA (Fourth Amendment) Consent Aida
Sewer Master Plans Info Aida
Accept SVCE Grant Consent Aida
72 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
3/17/23 Reports due to
City Clerk
3/22/23 Presentations Due
to E Team
Restriction of Firearms on Public Property (JW/NF/AE 7/12) Discussion Angela Outdoor dining program Discussion Anthony
Future Agenda Item Policy Update Discussion Anthony
Housing Element Annual progress report Consent Nick
April 11, 2023
3/21/23
PH language due to Clerk
3/14/22 Reports due in
Municode
3/31/23 Reports due to
City Clerk
4/5/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
Storm Water Master Plan Info Aida
Housing Element Implementation ordinance; Program 4C-F Public Hearings Nick Military Equipment Use Report Discission Katie/
Angela
73 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

April 25, 2023
4/4/23
PH language due to Clerk
3/28/23 Reports due in
Municode
4/14/23 Reports due to
Clerk
4/19/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
Treasury Report Consent June
May 9, 2023
4/18/23
PH language due to Clerk

REGULAR COUNCIL MEETING
3rd Quarter Report
74 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
4/11/23 Reports due in
Municode
4/28/23 Reports due City
Clerk
5/3/23 Presentations Due
to E Team
May 23, 2023
5/2/23
PH language due to Clerk
4/25/23 Reports due in
Municode
5/12/23 Reports due City
Clerk

REGULAR COUNCIL MEETING
75 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
5/17/2023 Presentations
Due to E Team
Treasury Report Consent June
June 13, 2023
5/23/23
PH language due to Clerk
5/16/ Reports due in
Municode
6/2/23 Reports due City
Clerk
6/7/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
Adopt Resolution No. 2022-XX approving the Report of Sewer Service Charges and directing the Filing of Charges for Collection by the Tax Collector
2 Printed Public
Hearing -
- not less than 10
days - published
once a week for
two consecutive
weeks 5/11/2022
& 5/18/2022
Adopt 2024 Budget Public Hearing June
June 27, 2023
6/6/23

REGULAR COUNCIL MEETING
Treasury Report Consent June
Adopt 2024 Budget Consent June
76 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

PH language due to Clerk
5/30/23 Reports due in
Municode
6/16/23 Reports due City
Clerk
6/21/23 Presentations Due
to E Team
July 11, 2023
6/20/23
PH language due to Clerk
6/13/23 Reports due in
Municode
6/30/23 Reports due City
Clerk

REGULAR COUNCIL MEETING
77 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
7/5/23 Presentations Due
to E Team
August 22, 2023
8/1/23
PH language due to Clerk
7/25/23 Reports due in
Municode
8/11/23 Reports due City
Clerk
8/16/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
Treasury Report Consent June
September 12, 2023
8/22/23

REGULAR COUNCIL MEETING
78 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

PH language due to Clerk
8/15/23 Reports due in
Municode
9/1/23 Reports due City
Clerk
9/6/23 Presentations Due
to E Team
September 26, 2023
9/5/23
PH language due to Clerk
8/29/23 Reports due in
Municode
9/15/23 Reports due City
Clerk

REGULAR COUNCIL MEETING
Year End tentative report – September (if needed)
79 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
9/20/23 Presentations Due
to E Team
Treasury Report Consent June
October 10, 2023
9/19/23
PH language due to Clerk
9/12/23 Reports due in
Municode
9/29/23 Reports due City
Clerk
10/4/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
October 24, 2023
10/3/23

REGULAR COUNCIL MEETING
80 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

PH language due to Clerk
9/26/23 Reports due in
Municode
10/13/23 Reports due City
Clerk
10/18/23 Presentations
Due to E Team
Treasury Report Consent June
November 14, 2023
10/24/23
PH language due to Clerk
10/17/23 Reports due in
Municode

REGULAR COUNCIL MEETING
1st Quarter report FY 2021/2022
81 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.
11/3/23 Reports due City
Clerk
11/8/23 Presentations Due
to E Team
November 28, 2023
11/7/23
PH language due to Clerk
10/31/23 Reports due in
Municode
11/17/23 Reports due City
Clerk
11/22/23 Presentations
Due to E Team

REGULAR COUNCIL MEETING
Treasury Report Consent June
82 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

Future Agenda Topics To Be Scheduled….

December 5, 2023 Council Reorganization
December 12, 2023
11/21/23 PH language due
to Clerk
11/14/23 Reports due in
Municode
12/1/23 Reports due City
Clerk
12/6/23 Presentations Due
to E Team

REGULAR COUNCIL MEETING
CAFR and Year End – 1st meeting December
83 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

Proposed City policy that modifies the environmental analysis standard for circulation impacts from a Level of Service (LOS) analysis to a Vehicle Miles Traveled (VMT) analysis.

Public Hearing
League of California Cities – Role and Representation Presentation/Disc ussion
Council
Initiated
Subcommittee on Grants NF

03.25.20 22
Comprehensive multi-modal traffic study (analysis of recent projects projected parking, trip generation, & traffic impacts to actuals; ECR impacts should include adjacent streets) ES
PCI Report
Funding mechanisms for housing and housing programs – Nick Open Government Cmte
MWENDO – Council
Dark Skies Ordinance (LLE/AE/NF 7/12)
Update to personnel rules– HR Consent HR
Cities Association JPA – Council Discussion Angel
Compassion Training (LLE, AE) Discussion Council
Noise Ordinance Discussion Council
84 Agenda Item 6.

Date Agenda Item
(Date identified by Council)
Agenda Section
(Consent,
Discussion Item -
note in red if
Public Hearing)
Dept.

Airplane Noise Subcommittee Discussion NF and
SM
Acceptance of the CCTV Video Inspection; Project WW01011 Consent Aida Flag Policy Pilot, 2nd Nov Meeting 2023 Discussion Council Ceding Time Discussion Anthony
Legislative Subcommittee Discussion
City Council Norms and Procedures Discussion
Leaf Blower Enforcement Discussion
SVCE Electrification Grant Consent Aida
HEU Implementation, Study Session Study Session
Council Accountability Policy (JW, SM, PD) Discussion
Bicycle parking ratio ordinance Discussion Nick
Acceptance of the Council Chamber AV project Consent Aida City wide parking analysis Study Session Nick
Design Contract for S 1st Street scape Consent Jim
Enhancing other shopping districts (LLE, NF, SM) Discussion Anthony 85 Agenda Item 6.

Los Altos City CouncilFebruary 21, 2023

Los Altos City Council
February 21, 2023