Los Altos City Council
November 6, 2023

LOS ALTOS/LOS ALTOS HILLS
2023 Joint Volunteer Awards Commi=ee Mee?ng Agenda
Monday, November 6, 2023, at 7:00 pm
Los Altos Town Crier Office
138 Main Street
Los Altos, CA 94022
Jenny Duarte -
Kelly Davis –
Don Mattson –
Sandy Mingia -–
Lakshmi Ramgopal –
Ben Gikis – Associate Member –
Sumita Chandra –
Laurel Iverson –
Rebecca Lowell –
Dennis Young –
George Tyson – LAH Liaison
Neysa Fligor – LA Liaison
1) Establish a Quorum – Roll Call
2) Public Comment
3) Approval of Minutes from October 23 meeJng
4) Treasurer’s Report
5) Review acJon items from September and October 2023 meeJngs. Set acJon items to be completed before the 12/8/23 luncheon.
• Ticket Sales - JENNY
o Confirm Eventbrite is up and running.
o Confirm Ticket Sales buTon is prominent on JVAC page. • PromoJng Jcket sales – TC Ads – DENNIS
o Send a Community Calendar noJce to the Town Crier, MV Voice • Program ready? - DENNIS
• Plaques ordered? – SANDY / JENNY
• ProclamaJons requested? - SANDY
• Confirm wine donaJons are secured, delivery plans - KELLY • Plan invitaJons to elected officials; prepare them for any speaking roles. - ?? • Video process set up? Any help needed? - REBECCA
• NominaJon forms were hard to use online (feedback from nominators, explore) • Confirm Mary van Tamelen, Jane Reed, Jan McDaniel - LAUREL • Share Agenda and Jming with all speakers - LAUREL
• Other outstanding items?
6) Confirm the dates of the next meeJngs:
• Monday, January 8 – event debrief/onboarding new commiTee members • Monday, February 12 – do we need a meeJng in February? 7) Adjourn
Calendar:
10/16: NominaJons due
10/18: Submit Agenda for 11/6 meeJng to City Clerks – LAUREL 10/19: Share rubric and other selecJon instrucJons with commiTee members - LAUREL 10/23: SelecJon meeJng (Dinner provided) – LAUREL
10/24: NoJfy honorees - LAUREL
?? Ticket sales open
?? AdverJsing dates in TC for Jcket sales? -
11/6: CommiTee MeeJng
11/17: Honoree videos due
11/27: Ticket sales close (confirm this)
?? Guest count to Crowne Cabana - SANDY
?? Table assignments & name tags done - SANDY
?? Purchase and pick up of pointsegas – DON & BEN
?? Delivery (and chilling) of wines – KELLY
12/8: Luncheon