LOS ALTOS/LOS ALTOS HILLS
2023 Joint Volunteer Awards Commitee Special Mee�ng Agenda Monday, November 20, 2023, at 7:00 pm
Loca�on: Los Altos Town Crier Office
138 Main Street
Los Altos, CA 94022
Jenny Duarte -
Kelly Davis –
Don Mattson –
Sandy Mingia -–
Lakshmi Ramgopal –
Ben Gikis – Associate Member –
Lindsay Carpenter –
Sumita Chandra –
Laurel Iverson –
Rebecca Lowell –
Dennis Young –
George Tyson – LAH Liaison
Neysa Fligor – LA Liaison
1) Establish a Quorum – Roll Call
2) Public Comment
3) Approval of Minutes from November 6 mee�ng
4) Treasurer’s Report
5) New Business:
Review ac�on items and �e up loose ends before 12/8 luncheon. • Ticket Sales - JENNY
• Promo�ng �cket sales
o TC Ads – DENNIS
o Sharing on Nextdoor – Everyone
o Invita�ons to Electeds, etc. - LAUREL
• Program ready? – DENNIS
• Agenda for speakers/�ming – LAUREL/DENNIS
• Share Agenda and �ming with all speakers - LAUREL
• Plaques ordered – JENNY
• Proclama�ons - SANDY
• Confirm wine dona�ons are secured, delivery plans - KELLY • Video process - any help needed? – REBECCA
• Table assignments / Name tags: what help is needed? – SANDY • Other outstanding items?
6) Confirm the dates of the next mee�ngs:
• Monday, January 8 – event debrief/onboarding new commitee members • Monday, February 12 – do we need a mee�ng in February? 7) Adjourn
Calendar:
10/16: Nomina�ons due
10/18: Submit Agenda for 11/6 mee�ng to City Clerks – LAUREL 10/19: Share rubric and other selec�on instruc�ons with commitee members - LAUREL 10/23: Selec�on mee�ng (Dinner provided) – LAUREL
10/24: No�fy honorees - LAUREL
?? Ticket sales open
?? Adver�sing dates in TC for �cket sales? -
11/6: Commitee Mee�ng
11/17: Honoree videos due
11/27: Ticket sales close (confirm this)
?? Guest count to Crowne Cabana - SANDY
?? Table assignments & name tags done - SANDY
?? Purchase and pick up of pointse�as – DON & BEN
?? Delivery (and chilling) of wines – KELLY
12/8: Luncheon