6.16.070 Prohibited acts.
A. Noise disturbances prohibited. No person shall unnecessarily make or continue, or cause to be made or continued, any noise disturbance.
B. Specific prohibitions. The following acts, and the causing or permitting thereof, are declared to be in violation of this chapter:
1. Radios, television sets, musical instruments, and similar devices. Operating, playing, or permitting the operation or playing of any radio, television set, phonograph, drum, musical instrument, or similar device which produces or reproduces sound:
a. Between the hours of 10:00 p.m. and 7:00 a.m. of the following day Monday through Friday or between 10:00 p.m. and 8:00 a.m. Saturday and Sunday in such a manner as to create a noise disturbance across a residential or commercial real property line or at any time to violate the provisions of Sections 6.16.050 or 6.16.060 of this chapter, except for activities for which a variance has been issued; or
b. In such a manner as to exceed the levels set forth for public space in Table 1, measured at a distance of at least fifty (50) feet (fifteen (15) meters) from such device operating on a public right-of-way or public space;
2. Loudspeakers (amplified sound).
a. Using or operating for any commercial purpose any loudspeaker, public address system, or similar device, between the hours of 10:00 p.m. and 7:00 a.m. of the following day, such that the sound therefrom creates a noise disturbance across a residential real property line or at any time violates the provisions of Section 6.16.050 of this chapter; or b. Using or operating for any noncommercial purpose any loudspeaker, public address system, or similar device, between the hours of 10:00 p.m. and 7:00 a.m. of the following day, such that the sound therefrom creates a noise disturbance across a residential real property boundary or violates the provisions of Section 6.16.050 of this chapter;
3. Street sales. Offering for sale, selling anything, or advertising by shouting, outcry, or the use of a noisemaking device within any residential or commercial area or noise sensitive zone of the city, except by variance issued by the noise control office. The provisions of this section shall not be construed to prohibit the selling by outcry of merchandise, food, and beverage at licensed sporting events, parades, fairs, circuses, or other similar licensed public entertainment events;
4. Animals and birds. Owning, possessing, or harboring any animal or bird which howls, barks, meows, squawks, or makes other noises continuously and/or incessantly for a period of ten (10) minutes or intermittently for one-half hour or more which creates a noise disturbance across a residential or commercial real property line or within a noise sensitive zone. For the purposes of this chapter, the animal or bird noise shall not be deemed a disturbance if a person is trespassing or threatening to trespass upon private property in or upon which the animal or bird is situated or for any other legitimate cause which teased or provoked the animal or bird;
5. Loading and unloading. Loading, unloading, opening, closing, or handling of boxes, crates, containers, building materials, or similar objects, between the hours of 10:00 p.m. and 7:00 a.m. of the following day, in such a manner as to cause a noise disturbance across a residential real property line or at any time to violate the provisions of Section 6.16.050 of this chapter;
6. Construction and demolition.
169
Agenda Item # 8.
Created: 2023-11-02 15:05:28 [EST]
(Supp. No. 40)
a. i. Single-family zoning districts. Operating or causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work on weekdays before 7:00 a.m. and after 5:30 p.m. and on Saturdays before 9:00 a.m. or after 3:00 p.m. or any time on Sundays or the city observed holidays of New Year's Day, Martin Luther King Jr. Birthday, Cesar Chavez Day, Presidents Day, Juneteenth Day, Memorial Day, Independence Day, Labor Day, Indigenous Peoples’ Day, Veterans' Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day, such that the sound therefrom creates a noise disturbance across a residential or commercial real property line, except for emergency work of public utilities or by special exception. This section shall apply to operations on residentially zoned property only. This section shall not apply to the use of lawn or garden tools as specified in subsection (B)(11) of this section; ii. All other zoning districts. Operating or causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work on weekdays before 7:00 a.m. and after 7:00 p.m. and Saturdays before 9:00 a.m. or after 6:00 p.m. or any time on Sundays or the city observed holidays of New Year's Day, Martin Luther King Jr. Birthday, Cesar Chavez Day, Presidents Day, Juneteenth Day, Memorial Day, Independence Day, Labor Day, Indigenous Peoples’ Day, Veterans' Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day, such that the sound therefrom creates a noise disturbance across a residential or commercial real property line, except for emergency work of public service utilities or by special exception. This section shall apply to operations on properties other than residentially zoned property. This section shall not apply to the use of lawn or garden tools as specified in subsection (B)(11) of this section; b. Where technically and economically feasible, construction activities shall be conducted in such a manner that the maximum noise levels at affected properties will not exceed those listed in the following schedules:
i. Mobile equipment. Maximum noise levels for the nonscheduled, intermittent, short-term operation (less than ten (10) days) of mobile equipment:
TABLE 3.
All R1 Zoning
Districts
All PCF and R3
Zoning Districts
All OA and C
Zoning Districts
Daily, except Sundays and
legal holidays 7:00 a.m.
— 7:00 p.m.
75 dBA 80 dBA 85 dBA
Daily, 7:00 p.m. — 7:00
a.m. and all day Sundays
and legal holidays
50 dBA 55 dBA 60 dBA
ii. Stationary equipment. Maximum noise levels for the respectively scheduled and relatively long-term operation (periods of ten (10) days or more) of stationary equipment:
TABLE 4.
All R1 Zoning Districts All PCF and R3 Zoning
Districts
All OA and C Zoning
Districts
Daily, except Sundays and
legal holidays 7:00 a.m.
— 7:00 p.m.
75 dBA 80 dBA 85 dBA
170
Agenda Item # 8.
Created: 2023-11-02 15:05:28 [EST]
(Supp. No. 40)
Daily, 7:00 p.m. — 7:00
a.m. and all day Sundays
and legal holidays
50 dBA 55 dBA 60 dBA
c. Deliveries, start-up and closing down. The construction times above shall apply to deliveries of materials and equipment, and arrival of workers, start-up and closing down and departure activities on a job site.
7. Vibration. Operating or permitting the operation of any device that creates a vibration which is above the vibration perception threshold of an individual at or beyond the property boundary of the source if on private property or at one hundred fifty (150) feet (forty-six (46) meters) from the source if on a public space or public right-of-way;
8. Powered model vehicles. Operating or permitting the operation of powered model vehicles:
a. Between the hours of 7:00 p.m. and 7:00 a.m. of the following day so as to create a noise disturbance across a residential or commercial real property line or at any time to violate the provisions of Section 6.16.050 of this chapter; or
b. In such a manner as to exceed the levels set forth for public space land use in Table 1, measured at a distance not less than one hundred (100) feet (thirty (30) meters) from any point on the path of a vehicle operating on a public space or public right-of-way;
9. Emergency signaling devices.
a. The intentional sounding or permitting the sounding outdoors of any fire, burglar, or civil defense alarm, siren, whistle, or similar stationary emergency signaling device, except for emergency purposes or for testing, as provided in subsection (b) of this subsection; b. The testing of emergency signaling devices shall be restricted as follows:
i. The testing of a stationary emergency signaling device shall not occur before 8:00 a.m. or after 7:00 p.m.. Any such testing shall use only the maximum cycle test time. In no case shall such test time exceed sixty (60) seconds; and
ii. The testing of the complete emergency signaling system, including the functioning of the signaling device, and the personnel response to the signaling device shall not occur more than once in each calendar month. Such testing shall not occur before 8:00 a.m. or after 10:00 p.m.. The time limit specified in subsection (i) of this subsection shall not apply to such complete system testing; and
c. The sounding or permitting the sounding of any exterior burglar or fire alarm or any motor vehicle burglar alarm, unless such alarm is terminated within fifteen (15) minutes of activation and no more than two false activations within a four hour period;
10. Noise sensitive zones.
a. Creating or causing the creation of any sound within any noise sensitive zone so as to exceed the specified land use noise standards set forth in Sections 6.16.050 and 6.16.060 of this chapter provided conspicuous signs are displayed indicating the presence of the zone; or b. Creating or causing the creation of any sound within or adjacent to any noise sensitive zone containing a hospital, nursing home, school, or other designated area, so as to interfere with the functions of such activity or annoy the occupants in the activity, provided conspicuous signs are displayed indicating the presence of the zone;
11. Lawn or garden tools.
171
Agenda Item # 8.
Created: 2023-11-02 15:05:28 [EST]
(Supp. No. 40)
a. Operating or permitting the operation of any lawn or garden tool (except portable gasoline engine powered blowers), or similar tool between 8:00 p.m. and 8:00 a.m. of the following day Monday through Friday or between 6:00 p.m. and 9:00 a.m. of the following Saturday and Sunday; and portable electric powered blowers used to blow leaves, dirt and other debris off sidewalks, driveways, lawns, landscape areas or other surfaces between 5:00 p.m. and 9:00 a.m. seven days a week, so as to create a noise disturbance across a residential or commercial real property line. This section shall apply to operations on residentially zoned property only; b. Where technically and economically feasible, any motor, machinery, or pump shall be sufficiently enclosed or muffled and maintained so as not to create a noise disturbance in accordance with Section 6.16.050 of this chapter;
12. Air-conditioning or air-handling equipment. Operating or permitting the operation of any airconditioning or air-handling equipment in such a manner as to exceed any of the following sound levels without a variance:
TABLE 6.
Measurement Location 93-PUD/R-1 zoned properties
at Chester Circle* dB(A)
All other residentially
zoned properties dB(A)
Any point on a neighboring
property line, five feet above grade
level, no closer than three feet
from any wall
No standard 50
Center of a neighboring patio, five
feet above grade level, no closer
than three feet from any wall
45 45
Outside the neighboring living area
window nearest the equipment
location, not more than three feet
from the window opening, but at
least three feet from any other
surface
55 45
* The standards set forth for all residential properties shall be utilized when a 93-PUD/R-1 zoned property adjoins a neighboring property outside of the 93-PUD/R-1 zone.
13. Swimming pool motors and equipment. Operating or permitting the operation of any swimming pool motor or swimming pool equipment, such that the sound therefrom creates a noise disturbance across a residential real property line or at any time violates the provisions of Section 6.16.050 of this chapter.
Where such equipment exceeds 45 dBA at its maximum use, such equipment shall be enclosed in a noise attenuating structure;
14. Helicopters. Operating or permitting to be operated any helicopter which violates the nighttime provisions of Section 6.16.050 of this chapter or which causes a noise that exceeds eighty (80) dBA during the day in residential or commercial areas without a variance. Military and government operated helicopters shall be exempted from the provisions of this subsection; and
15. Portable gasoline powered blowers.
a. Definition. Portable gasoline-powered leaf blowers are defined as portable power equipment that is powered by a self contained fuel engine and used in any landscape, maintenance, construction, property repair, or property maintenance for the purpose of blowing, dispersing or 172
Agenda Item # 8.
Created: 2023-11-02 15:05:28 [EST]
(Supp. No. 40)
redistributing dust, dirt, leaves, grass clippings, cuttings and trimmings from trees and shrubs or other debris.
b. Gasoline-powered blowers prohibited. Use or operation of portable gasoline-powered leaf blowers within the city for any purpose except testing noise levels is unlawful and shall constitute an infraction, punishable as provided by law.
(Ord. 07-314 § 1; Ord. 01-398 § 1; Ord. 01-396 § 1; Ord. 00-391 §§ 2—4; prior code § 10-5.07) 173
Agenda Item # 8.
AGENDA REPORT SUMMARY
Meeting Date: February 13, 2024
Subject City of Los Altos Mission Statement
Prepared by: Jon Maginot, Assistant City Manager
Approved by: Gabriel Engeland, City Manager
Attachment(s):
1. Example Mission Statements
Initiated by:
City Council
Previous Council Consideration:
None
Fiscal Impact:
None
Environmental Review:
Not applicable
Policy Question(s) for Council Consideration:
Does the Council wish to make any changes to the City’s Mission Statement? Summary:
Should Council wish to make any changes, a Resolution will be drafted for Council’s consideration of the new Mission Statement
Staff Recommendation:
Review the City’s Mission Statement and provide direction to staff on any potential changes 174
Agenda Item # 9.
Subject: City of Los Altos Mission Statement
February 13, 2024 Page 2
Purpose
To review the City’s Mission Statement
Background
At the January 9, 2024 City Council retreat, the City Council requested a future agenda item to discuss the City’s Mission Statement.
Discussion/Analysis
The current Mission Statement of the City is:
“The mission of our city staff, council, commissions, committees, and volunteers is to foster and maintain the city of Los Altos as a great place to live and to raise a family.” Attached are mission statements from other agencies that a Council member felt would be instructive for use as reference.
175
Agenda Item # 9.
Example Mission Statements
City of Downey Mission Statement:
Proudly committed to continuously improving the quality of life for the Downey community by providing excellent service in a professional, ethical, and responsible manner.
City of Claremont Mission Statement:
We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.
City of San Clemente Mission Statement:
The City of San Clemente, in partnership with the community we serve, will foster a tradition dedicated to:
o Maintaining a safe, healthy atmosphere in which to live, work and play; o Guiding development to ensure responsible growth while preserving and enhancing our village character, unique environment and natural amenities; o Providing for the City’s long term stability through promotion of economic vitality and diversity;
o Resulting in a balanced community committed to protection of what is valued today while meeting tomorrow’s needs.
City of Sierra Madre:
The City of Sierra Madre provides quality, cost-effective public services that preserve the small town character and enhance the health, safety and welfare of the community. 176
Agenda Item # 9.
AGENDA REPORT SUMMARY
Meeting Date: February 13, 2024
Subject City Council salary and benefits
Prepared by: Jon Maginot, Assistant City Manager
Approved by: Gabriel Engeland, City Manager
Attachment(s):
1. Ordinance No. 2024-xxx
2. Resolution No. 2014-08
3. List of proposed benefits and cost
Initiated by:
City Council
Previous Council Consideration:
January 23, 2024
Fiscal Impact:
Should Council increase total compensation for Council members to the midpoint of comparator cities, the City can expect to see an increase of approximately $100,000 annually to the General Fund. This impact would begin in Fiscal Year 2024/25
Environmental Review:
Not applicable
Policy Question(s) for Council Consideration:
Does the Council increase Council salaries from $300 per month to $950 per month? Does the Council wish to provide direction on changes to other Council benefits? Summary:
Currently, Council members receive a salary of $300 per month. This number is based on previous State law
A new State law has gone into effect increasing the amount Council members may receive to $950 per month. In addition, the Council can make future increases to Council salaries by ordinance
Staff Recommendation:
177
Agenda Item # 10.
Subject: City Council salary and benefits
February 13, 2024 Page 2
Introduce and waive further reading of an Ordinance amending Chapter 2.04 to establish City Council salaries and adopt a Resolution adjusting the level of benefits offered City Council members
Purpose
To consider changes to Council salary and benefits
Background
At the January 23, 2024 Council meeting, City Council received an update on changes to State law regarding salaries for Council members and directed staff to return with an ordinance increasing Council salaries and discussing other potential benefits for City Council members, with the goal of moving to the mid-range of comparable cities.
Discussion/Analysis
SB 329 went into effect January 1, 2024 and provided amendments to GC Section 36516. Cities with a population of up to 35,000, such as Los Altos, may now offer City Council salaries of up to $950 per month. This amount is to be set by Council ordinance. In addition, SB 329 allows cities to adopt increases in Council salaries in future ordinances. GC Section 36516.5 states that an increase in Council salary cannot begin until after a council member begins a new term in office.
Thus, an increase in salary can only occur after the next Council election.
City of Los Altos Resolution No. 2014-08 outlines those benefits currently offered to City Council members. These include:
Council members may participate in the City’s dental reimbursement plan (only Council members may participation in this benefit; dependents are not eligible); Council members may participate in the City’s health plans; and Dependents may also enroll in the City health plans provided the Council member pays the full dependent premium with no cost to the City.
Current total Council member compensation is $16,697 annually for each Council member.
Salary $3,600
Dental/Vision plan $2,119
Health $10,978
Total $16,697
An analysis of six comparative cities shows that the average total compensation for these cities is $34,719 annually. At the January 23, 2024 meeting, Council expressed an interest in developing a salary and benefits package that places the City around the average for compensation. 178
Agenda Item # 10.
Subject: City Council salary and benefits
February 13, 2024 Page 3
Staff recommends Council consider the following items to increase total compensation for Council members:
Increase Council salary from $300 per month to up to $950 per month Provide Life Insurance and Accidental Death and Dismemberment (AD&D) Insurance at $17,100 (this amount is based on a maximum of 1.5 times annual base earnings) Participation in the Employee Assistance Program (EAP) Increase in the health benefit from $914.82 to up to $2,761 per month Begin optional participation in CalPERS Retirement program (the cost to the city is dependent on the base salary Council members receive)
A comparison of these benefits with the City’s comparative agencies is included as Attachment 3.
If Council were to increase the salary and benefits to the maximum allowed, total compensation for Council members would be $47,611 annually. As such, staff recommends the following:
Increase Council salary to $950 per month
Provide Life and AD&D Insurance
Allow participation in the EAP
Increase the health benefit to $1,800 per month
Begin optional participation in CalPERS Retirement program These increases would bring Council total compensation to $36,079 per year, which is slightly above the average for comparator cities.
Salary $11,400
Dental/Vision plan $2,119
Health $21,600
Life/AD&D $36
EAP $48
CalPERS $876
Total $36,079
Should Council wish to provide a different combination of salary and benefits, the amounts provided for Salary and Health can be adjusted to achieve the balance Council desires. 179
Agenda Item # 10.
Subject: City Council salary and benefits
February 13, 2024 Page 4
A few notes for Council to consider:
1. Council salary is governed by State law and cannot initially be set at higher than $950 per month
2. The Dental/Vision plan is a reimbursement only plan. Left over funds at the end of the year are not provided to the Council member
3. The maximum benefit amount for Life and AD&D Insurance is directly tied to annual salary. The amount identified in this staff report is based on a Council salary of $950 per month. Should Council choose a lower salary amount, the maximum benefit for Life and AD&D Insurance would go down
4. The EAP would allow Council members access to eight sessions annually for those services provided for in the EAP
5. Should Council elect to allow participation in CalPERS, this would be an optional benefit.
Council members could decline participation. If a Council member elects to participate, funds would be deducted from each paycheck to pay the Council member’s portion of the PERS cost. This amount is dependent upon the salary amount. A Council member would need to have five years in PERS for this benefit to vest. If a Council member serves less than five years, the amount provided to PERS would either be refunded or the Council member could elect to purchase years of service to reach the five years. This benefit is not able to be retroactive, therefore, current Council members would not be able to count prior years of service towards their PERS retirement. If a Council member is vested in PERS and subsequently retires from PERS, that Council member would be eligible to participate in the PERS Retiree Health program and purchase health insurance through that program Of the proposed adjustments, Council salary and participation in EAP and CalPERS could be effective immediately. The adjustments to health insurance and Life and AD&D would need to take place during the open enrollment period which occurs during the fall of each year. Life and AD&D would be effective January 1, 2025.
Staff recommends Council introduce and waive further reading of an ordinance setting the Council salary and adopt a Resolution defining those benefits Council members are eligible for. 180
Agenda Item # 10.
Ordinance No. 2024-___ Page 1
ORDINANCE NO. 2024-___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LOS ALTOS AMENDING CHAPTER 2.04 OF THE LOS ALTOS
MUNICIPAL CODE TO ESTABLISH CITY COUNCIL SALARIES
WHEREAS, California Government Code Section 36516 outlines procedures for providing salaries to City Council members; and
WHEREAS, the City Council wishes to establish the salary for City Council members; and WHEREAS, the City Council finds that the cost of living in Los Altos has increased significantly since Council salaries were first implemented; and
WHEREAS, the City Council finds that the workload and responsibility of City Council members has increased and requires a significant commitment of time; and WHEREAS, this Ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended.
NOW THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:
SECTION 1. AMENDMENT OF CODE: Section 2.04.060 of the Los Altos Municipal Code is hereby amended to read as follows:
2.04.060 – Salaries
A. This section is enacted pursuant to California Government Code Section 36516 authorizing the City council to provide by ordinance that each member of the City Council shall receive a prescribed salary;
B. Each member of the City Council shall receive, as salary, nine hundred and fifty dollars ($950.00) per month which shall be payable at the same time and in the same manner as the salaries paid to other officers and employees of the City; C. The City may provide other benefits to City Council members as determined by resolution of the City Council;
D. The salaries and benefits prescribed in this section are and shall be exclusive of any amounts payable to each member of the City Council as reimbursement for actual and necessary expenses incurred by the member in the performance of official duties for the City.
SECTION 2. CONSTITUTIONALITY. If any section, subsection, sentence, clause or phrase of this code is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this code.
181
Agenda Item # 10.
Ordinance No. 2024-___ Page 2
SECTION 3. PUBLICATION. This ordinance shall be published as provided in Government Code section 36933.
SECTION 4. EFFECTIVE DATE. This ordinance shall be effective upon the commencement of the thirty-first day following the adoption date.
The foregoing ordinance was duly and properly introduced at a regular meeting of the City Council of the City of Los Altos held on ____________, 2024 and was thereafter, at a regular meeting held on ___________, 2024 passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Jonathan D. Weinberg
MAYOR
Attest:
_______________________
Melissa Thurman, MMC
CITY CLERK
182
Agenda Item # 10.
Resolution No. 2024- Page 1
RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS
ADJUSTING THE LEVEL OF BENEFITS OFFERED CITY COUNCIL
MEMBERS
WHEREAS, Resolution No. 2014-08 set the level of benefits offered to City Council members; and
WHEREAS, the City Council has found that the workload and responsibility of City Council members has increased and requires a significant commitment of time; and WHEREAS, the benefits currently offered by the City for City Council members is far below what peer cities offer their Council members.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby repeals Resolution No. 2014-08 in its entirety.
BE IT FURTHER RESOLVED, that:
1. The City shall provide employee health benefits in the City health plans for Council members. The City will contribute $1,800 per month toward health insurance premiums that will be adjusted annually based on August 12-month Consumer Price Index for the San Francisco Bay Area set by the U.S. Bureau of Labor Statistics for the respective year. The maximum increase shall be capped at 5%.
The City’s increased contribution will take effect the following January. Council members shall not receive cash in lieu of medical benefits;
2. The City shall provide single member employee dental and vision coverage in the City dental/vision reimbursement plan for Council members;
3. The City shall provide life insurance and accidental death & dismemberment insurance at an amount equal to one and a half (1.5) times the annual Council salary rounded to the nearest $1,000 and subject to a $150,000 maximum benefit;
4. Council members may participate in the City’s Employee Assistance Program;
5. The enhanced benefits listed above are available for review to Council members during the 2024 open enrollment period and shall go into effect at the earliest dates made available by carriers and not later than January 1, 2025.
6. Council members may choose to participate in California Public Employees Retirement System (CalPERS) defined benefit plan. Membership for City Council members is optional and retirement formulas and contributions are subject to change based on future CalPERS law modifications and City policy. 183
Agenda Item # 10.
Resolution No. 2024- Page 2
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Jonathan D. Weinberg
MAYOR
Attest:
_____________________________
Melissa Thurman, MMC
CITY CLERK
184
Agenda Item # 10.
Current
City Council
Compensation & Benefits
Average
Peer Cities
City Council
Compensation and Benefits
Proposed City Council
Compensation & Benefits
Max
Employer Cost(s)
Matching COLA
Full-Time Employees
Base Pay $3,600 $6,516 $11,400 $11,400
Medical Health $10,977 $26,892 $20,400 $33,132
Dental & Vision Reimbursement $2,119 $1,455 $2,119 $2,119 Basic Life and AD&D Insurance
Benefit Amount Not Currently Offered Between $10K - $200K $17,100 $17,100 Basic Life and AD&D Insurance
Benefit Cost Not Currently Offered TBD $36 $36
Employee Assistance Program (EAP) Not Currently Offered TBD $48.00 $48 CalPERS Retirement Not Currently Offered $502 $876 $876 Total $16,697 $34,719 $34,879 $47,611
185
Agenda Item # 10.
AGENDA REPORT SUMMARY
Meeting Date: February 13, 2024
Subject Ad Hoc Street Maintenance Subcommittee
Prepared by: Aida Fairman, Public Works Director
Approved by: Gabriel Engeland, City Manager
Attachment(s): None
Initiated by:
City Council
Previous Council Consideration:
January 23, 2024
Fiscal Impact:
There is no fiscal impact for the creation of this report. A change in Council direction on street maintenance would have budget impacts as reflected in future year budgets.
Environmental Review:
Not applicable
Policy Question(s) for Council Consideration:
Does the Council wish to create an ad hoc subcommittee to discuss strategies for street maintenance?
Alternatively, based on feedback from the Mayor and Councilmember Meadows, the recently adopted Council priorities, and the information in this staff report, does the Council wish to provide a different direction regarding achieving a PCI of 76 by 2027, and instead focus on implementation of the Council priority of Circulation Safety and Efficiency.
Summary:
At the January 23, 2024, meeting, the City Council adopted priorities for 2024, which included a priority around Circulation Safety and Efficiency to “continue implementing the City’s policies as expressed in the Complete Streets Master Plan and other plans which support improving circulation safety and efficiencies, with an emphasis on improving Safe Routes to Schools.” At the January 23, 2024, Council meeting, Mayor Weinberg requested a future agenda item, which was supported by additional Council members, to discuss creating an ad hoc subcommittee to identify what challenges the City is facing regarding street maintenance and to recommend a course of action for the City to take.
186
Agenda Item # 11.
Subject: Ad Hoc Street Maintenance Subcommittee
February 13, 2024 Page 2
Staff Recommendation:
Discuss the formation of an ad hoc subcommittee to discuss strategies for street maintenance, appoint members to such a committee, and determine a timeline for the subcommittee Purpose:
The City Council should discuss the creation of an ad hoc subcommittee to identify challenges the City is facing regarding street maintenance and recommend a course of action to the City Council. Alternatively, based on feedback from the Mayor and Councilmember Meadows, the recently adopted Council priorities, and the information in this staff report, the Council may wish to provide a different direction regarding achieving a PCI of 76 by 2027, and instead focus on implementation of the Council priority of Circulation Safety and Efficiency.
Background:
The current direction from the City Council is to achieve a PCI of 76 by 2027. This direction was given prior to the City Council adopting a priority focused on Circulation Safety and Efficiency. In preparation for the discussion around the formation of an ad hoc subcommittee, Mayor Weinberg and Councilmember Meadows ask staff the following questions:
1. What is the current direction from Council with respect to street maintenance? The current direction from the Council with respect to street maintenance is to achieve a PCI of 76 by 2027.
2. In staff's opinion, is the current direction the best way for the City to maintain and repair its streets
The current direction of only focusing on achieving a PCI number is not the best way for the City to maintain and repair its streets. The direction should align with the current council’s strategic goals of Safe Routes to Schools and a holistic approach instead of only selecting streets to achieve a PCI number.
3. Improving PCI to a certain number at the expense of deferring maintenance doesn't seem like an efficient way to take care of our streets. What tools does the City have that will both improve our streets and avoid deferred maintenance?
The Street Maintenance Division can do preventative maintenance by performing crack sealing and cuts & plugs on the streets that need them.
4. What can the Council do (in terms of direction or other support) to support staff's efforts to maintain and repair streets in a sensible and equitable manner without deferring maintenance? There is always going to be a percentage of deferred maintenance due to the limited budget.
However, the amount of deferred maintenance can be reduced by allocating more budget in this category.
187
Agenda Item # 11.
Subject: Ad Hoc Street Maintenance Subcommittee
February 13, 2024 Page 3
Recommendation:
Staff recommends the City Council discuss the formation of an ad hoc subcommittee to identify what challenges the City is facing regarding street maintenance and to recommend a course of action for the City to take. Alternatively, based on feedback from the Mayor and Councilmember Meadows, the recently adopted Council priorities, and the information in this staff report, the Council may wish to provide a different direction regarding achieving a PCI of 76 by 2027, and instead focus on implementation of the Council priority of Circulation Safety and Efficiency.
188
Agenda Item # 11.
City of Los Altos 2024 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing.
Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda.
February 27, 2024
Study Session: Joint Meetings with Commissions (Senior, EC, CSC, Library) – 5:00 p.m.
AGENDA TITLE: DEPARTMENT: PRIORITY:
SPECIAL ITEMS:
CONSENT:
Waive Second Reading and Adopt HEU Parking Standards Dev. Svcs. Housing Investment Policy Updates Finance General
Government
Approve Heart Sculpture Parks and Rec Commission
PUBLIC HEARING:
Military Equipment Policy Update PD General
Government
DISCUSSION ITEMS:
Mid-Year Budget Finance General
Government
Waive First Reading and Introduce and Ordinance for Property Frontage Improvements
Dev. Svcs. Housing
Second Reading Council Compensation
189
Agenda Item # 12.
City of Los Altos 2024 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing.
Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda.
March 12, 2024
Study Session: Comprehensive Fee Study Update – 5:30 p.m.
AGENDA TITLE: DEPARTMENT: PRIORITY:
SPECIAL ITEMS:
CONSENT:
HCD Annual Progress Report (APR) Dev. Svcs. General
Government
Property Frontage Improvement Ordinance - Adoption Dev. Svcs. Housing Community Center Café P&R General
Government
EOC Contract Award P&R Neighborhood
Safety
Infrastructure
Annual Military Equipment Report PD General
Government
PUBLIC HEARING:
DISCUSSION ITEMS:
Remaining 2024 City Council agenda calendar items are pending and will be published at a later date. 190
Agenda Item # 12.
PROGRAM SUB PROJECT INITIATION DATE HEU COMPLETION DATE STATUS Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).
Budget & Hire Planning
Technician December 31, 2022 COMPLETED
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).
Amend ADU Ordinance
based upon HCD's letter 6 months or less
Program 3.H: Amend design review process and
requirements.
Eliminate 3rd Party
Architectural Review February 28, 2023 COMPLETED
Program 3.H: Amend design review process and
requirements.
Dismiss Design Review
Commission February 28, 2023 COMPLETED
Program 3.L: Eliminate the requirement of story poles. March 31, 2023 COMPLETED Program 2.E: Conduct annual ADU rental income surveys.
Budget & Hire Housing
Manager March 31, 2023 COMPLETED
Program 4.J: Facilitate alternate modes of transportation for Adopt VMT Policy & June 30, 2023 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).
RFP-Permit Ready ADU
Plans July 31, 2023 IN-PROGRESS
Program 1.H: Facilitate housing on City-owned sites. Financial Analysis July 1, 2023 December 31, 2023 DEVELOPING RFP Program 3.D: Evaluate and adjust impact fees. August 1, 2023 December 31, 2024 IN-PROGRESS Program 1.H: Facilitate housing on City-owned sites. Release RFP December 31, 2023 Program 6.C: Target housing development in highest
resource areas. Initial Outreach September 31, 2023
Program 6.D: Promote Housing Choice (Section 8) rental
assistance program. September 31, 2023
Program 2.A: Continue to implement and enhance
inclusionary housing requirements. December 31, 2023 COMPLETED Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Housing in-lieu fee. December 31, 2023 COMPLETED Program 2.F: Water and Sewer Service Providers. December 31, 2023 COMPLETED Program 3.B: Modify building height in mixed-use zoning districts. Downtown Districts December 31, 2023 COMPLETED Program 3.E: Ensure that the density bonus ordinance
remains consistent with State law. December 31, 2023 ONGOING Program 3.H: Amend design review process and
requirements. Code Amendments December 31, 2023 COMPLETED 191
Agenda Item # 12.
Program 3.K: Standardize multimodal transportation
requirements.
Bicycle Storage and
Charging Regulations December 31, 2023 COMPLETED
Program 3.K: Standardize multimodal transportation
requirements.
Remove CSC Review of
Housing Developments December 31, 2023 COMPLETED
Program 4.C: Allow Low Barrier Navigation Centers
consistent with AB 101. December 31, 2023 COMPLETED
Program 4.D: Allow transitional and supportive housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.E: Allow employee/farmworker housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.F: Reasonably accommodate disabled persons’
housing needs. December 31, 2023 COMPLETED
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources. Prepare Inventory. December 31, 2023 Program 6.E: Prepare and distribute anti-displacement
information. December 31, 2023
Program 1.A: Rezone for RHNA shortfall. January 31, 2024 COMPLETED Program 1.G: Rezone housing sites from previous Housing Elements. January 31, 2024 COMPLETED
Program 3.G: Amend Conditional Use Permits findings
applicable to housing developments. March 31, 2024 COMPLETED Program 3.I: Allow residential care facilities consistent with State law. January 31, 2024 COMPLETED
Program 3.J: Explicitly allow manufactured homes consistent with State law. January 31, 2024 COMPLETED
Program 3.F: Reduce Conditional Use Permit requirement for residential mixed-use and
multi-family. September 31, 2024 COMPLETED
Program 1.B: Facilitate higher density housing in the
Commercial Thoroughfare (CT) District. January 31, 2024 COMPLETED Program 1.C: Allow housing in the Office Administrative (OA) District. January 31, 2024 COMPLETED
Program 1.E: Update the Loyola Corners Specific Plan. January 31, 2024 COMPLETED 192
Agenda Item # 12.
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).
Adopt-Permit Ready ADU
Plans December 31, 2024 IN-PROGRESS
Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements. December 31, 2024 IN-PROGRESS Program 3.B: Modify building height in mixed-use zoning districts.
Commercial
Neighborhood (CN)
District December 31, 2024 COMPLETED
Program 3.C: Remove floor-to-area ratio (FAR) restriction at Rancho Shopping Center and
Woodland Plaza. December 31, 2024 COMPLETED
Program 3.M: Modify parking requirements for emergency
shelters consistent with State
law. December 31, 2024 IN-PROGRESS
Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Commercial linkage fee. December 31, 2025 IN-PROGRESS Program 1.D: Allow housing on certain Public and
Community Facilities District sites and
facilitate housing on religious institution properties. December 31, 2025 Program 1.F: Rezone Village Court parcel. January 31, 2024 COMPLETED Program 4.H: Provide additional density bonuses and
incentives for housing that accommodates special needs
groups. December 31, 2025
Program 4.I: Allow senior housing with extended care
facilities in multi-family and mixed-use zoning districts. December 31, 2025 Program 1.I: Incentivize Downtown lot consolidation. July 31, 2026 Program 4.G: Assist seniors to maintain and rehabilitate their homes. July 31, 2026
Program 6.C: Target housing development in highest
resource areas. Follow-up Outreach September 31, 2026
Program 1.H: Facilitate housing on City-owned sites. Entitlement Review December 31, 2026 Program 3.N: Modify standards in the R3 zoning districts. December 31, 2026 COMPLETED 193
Agenda Item # 12.
Program 4.J: Facilitate alternate modes of transportation for residents.
Capital Improvement
Project for above head
pedestrian crossing
signals on San Antonio
Road near Downtown Los
Altos December 31, 2027
Program 5.F: Incentivize the creation of play areas for multifamily housing projects. December 31, 2027 Program 1.K: Participate in regional housing needs planning efforts. Ongoing
Program 1.L: General Plan amendments. Ongoing
Program 1.M: SB 9 implementation. Ongoing
Program 1.N: Facilitate and monitor pipeline housing
projects. Ongoing
Program 2.C: Assist in securing funding for affordable
housing projects. Ongoing
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs). Ongoing
Program 2.E: Conduct annual ADU rental income surveys. Annual Survey Annually Program 4.A: Support efforts to fund homeless services. Ongoing Program 4.B: Continue to participate in local and regional forums for homelessness,
supportive, and transitional housing. Ongoing
Program 5.A: Monitor condominium conversions. Ongoing
Program 5.B: Continue to administer the City’s affordable housing programs. Ongoing
Program 5.C: Restrict commercial uses from displacing
residential neighborhoods. Ongoing
Program 5.D: Implement voluntary code inspection program. Ongoing Program 5.E: Help secure funding for housing rehabilitation and assistance programs. Ongoing
194
Agenda Item # 12.
Program 6.A: Assist residents with housing discrimination and landlord-tenant
complaints. Ongoing
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources.
Inform, Evaluate
Apply/Submit Ongoing
Program 6.F: Affirmatively market physically accessible units. Ongoing Program 7.A: Promote energy and water conservation and
greenhouse gas reduction
through education and awareness campaigns. Ongoing
Program 7.B: Monitor and implement thresholds and
statutory requirements of climate change legislation. Ongoing 195
Agenda Item # 12.
AGENDA REPORT SUMMARY
________ CALENDAR
Agenda Item # ___
Reviewed By:
City Manager City Attorney
GE
Finance Director
JH JD
Meeting Date: February 13, 2024
Subject: Community Center Café RFP - Update
Prepared by: Jaime Chew, Recreation Manager
Reviewed by: Manny A. Hernandez, Parks & Recreation Director Approved by: Gabriel Engeland, City Manager
Attachment(s):
1. RFP Letter
Initiated by:
City Council
Previous Council Consideration:
None
Fiscal Impact:
None
Environmental Review:
Not applicable
Policy Question(s) for Council Consideration:
None – Update
Summary:
On January 16, 2024, the Parks & Recreation department released a request for proposals for café services at the Los Altos Community Center. The deadline to submit proposals is February 20, 2024.
Staff Recommendation:
Receive update
196
Agenda Item # 13.
Subject: Community Center Café RFP - Update
Date Page 2
Purpose
The City Council requested an update on the status of the Request for Proposals (RFP) for the Los Altos Community Center Café. The RFP was released on Tuesday, January 16, 2024, with the deadline to submit by 5pm on Tuesday, February 20, 2024.
Background
The Los Altos Community Center opened in October of 2021. Included in the build of the new Community Center is a space near the main entrance that is electrically equipped to function as a small café. In the planning of the Community Center, the vision for that space was to have a contracted vendor, that specializes in café type food and drink sales, activate that space to make food and refreshment products available for the public to purchase.
Discussion/Analysis
Finalizing the RFP for café services began in October 2023 and was completed in early December 2023. The RFP was released on January 16, 2024, and is posted to the city’s bid and proposal website, https://bids.losaltosca.gov/. The deadline to submit a proposal is February 20, 2024. The RFP indicates that interested service providers are required to send a representative to a preproposal meeting at the Los Altos Community Center on February 6, 2024, at 11am. In addition, their submitted business plan should include project staffing which outlines key project team members, and to describe and explain any staffing that may utilize underserved communities if applicable.
The move in and start of operation is unknown until a vendor is selected. Responses to the RFP will not be public until after the contract is awarded.
Recommendation
Receive staff update on Community Center Café.
197
Agenda Item # 13.
Parks & Recreation Department
97 Hillview Avenue
Los Altos, California 94022-3087
Tel: (650) 947-2790
Fax (650) 947-2738
January 16, 2024
SUBJECT: Request for Proposal – Los Altos Community Center Café Services
You are invited to submit proposals to provide café services at the Los Altos Community Center as outlined herein and delineated in the enclosed Scope of Services. Proposals are due to the office of the Recreation Manager before 5:00 P.M., Tuesday, February 20, 2024.
PROJECT REQUIREMENTS
The City of Los Altos Parks & Recreation department is soliciting proposals from qualified firms for a café vendor to sell light food and beverages to Community Center patrons. This includes staffing, commercial food service equipment, and possible additional elements located in the café area within the new Los Altos Community Center located at 97 Hillview Avenue, Los Altos, CA 94022.
The City will consider proposals from individuals or entities who send a representative to the preproposal meeting, and who meet most of the qualifications outlined in this RFP. The City reserves the right to waive any of its minimum qualifications for a good cause and to award the work based upon the best overall value.
TIME SCHEDULE
A proposed time schedule of the project and each task is defined in the attached SCOPE OF SERVICES. The technical service provider's proposal should include a statement indicating adherence to the proposed schedule or provide a revised schedule in the proposal.
INSURANCE REQUIREMENTS
The service provider will be required to maintain insurance coverage as outlined in Attachment F, with the City of Los Altos named as "Additional Insured." The consultant shall obtain a City of Los Altos Business License.
PROPOSALS
Please submit an electronic copy and eight (8) hard copies of the proposal incorporating all requirements set forth in the RFP with a statement of qualifications 198
Agenda Item # 13.
Los Altos Community Center Café Services
for undertaking the proposed services. The electronic copy (i.e. PDF) should be submitted by email to [email protected].
The City will evaluate each of the service provider's qualifications and will conduct interviews with the service providers that demonstrate the best qualifications for the proposed services. From this evaluation and the possible interviews, the City will select a service provider and negotiate a fee for the services delineated in the RFP.
The service provider must be ready to execute a standard Agreement for Professional Services (draft version is attached) within ten (10) days of award of the project. The proposal submitted in response to this RFP will be included as part of the Agreement with the selected technical service provider.
If you need assistance or have questions, please call me at (650) 947-2848 or email me at [email protected].
Sincerely,
Jaime Chew
Recreation Manager
Enclosures:
(1) RFP
(2) Statement of Minimum Qualifications
(3) Business Plan Proposal Guide
(4) References
(5) Insurance
(6) Sample Draft Agreement
(7) Café Site Plan
(8) Los Altos Community Center Floor Plan
(9) Los Altos Community Center Site Plan
199
Agenda Item # 13.
1 North San Antonio Road
Los Altos, California 94022-3087
M E M O R A N D U M
DATE: February 13, 2024
TO: Dunia Noel, Assistant Executive Officer, Santa Clara County Local Agency Formation Commission
FROM: Gabriel Engeland, City Manager
SUBJECT: 2024 RESPONSE TO THE COUNTYWIDE FIRE SERVICE REVIEW On behalf of the City of Los Altos, I would like to express our appreciation for the chance to respond to the Recommendations of the Countywide Fire Service Review Report.
Recommendations
Recommendation 8:
Facility Replacement & Maintenance Planning: Establish a comprehensive facility replacement plan and a maintenance plan for fire stations. Please see specifics below. [Note: Only Recommendation 8J applies to the City of Los Altos and is included in this response.] Response 8:
Respondent, City of Los Altos, agrees with the recommendation and had previously implemented this. The City created a Facilities Condition Assessment in 2016, which included both fire stations within the City of Los Altos. Additionally, the City Council has identified the fire stations and the City’s police station as priorities for planning in 2024.
Recommendation 8J:
The majority of CCFD's fire stations are older and do not meet the requirements of moder firefighting. With seven of CCFD's stations over fifty years old, a facility replacement plan should be in place. [Station 75 (City of Los Altos) - 54 years)], [Station 78 (CCFD) - 74 years)], [Station 79 (CCFD) - 57 years)], [Station 80 (City of Campbell) - 53 years)], [Station 82 (City of Los Gatos - 62 years)], [Station 83 (City of Los Gatos) - 58 years)], [Station 85 (CCFD) - 57 years)]. In reviewing the current Capital Improvement Plan, CCFD has identified that most facilities need some sort of update, repair, or replacement. CCFD established a capital fund in 2020 that will 200
Agenda Item # 14.
assist in funding the necessary improvements. Also, some facilities are not owned by the district and rely on each city or district to maintain or replace them. Most stations need a remodel to create gender separation in both sleeping areas and restrooms/shower areas.
Response 8j:
Respondent, City of Los Altos, agrees with the recommendation. As stated previously, the City Council has identified planning for all of the city’s public safety facilities as a priority for 2024.
Recommendation 12:
Service Provider Transparency for Cities and Districts with Fire Prevention Services provided by other agencies: Cupertino, Los Gatos, Monte Sereno, Los Altos, Morgan Hill, Saratoga, Campbell, SFD, LAHCFD, SCFD should all provide an explanation and links on their websites to connect community members with the agency providing fire prevention services. Those providing the service should consider adding guidelines and checklists used by staff to assist customers.
Response 12:
Respondent, City of Los Altos, has already implemented this recommendation. The City’s website has contained a prominent page identifying the fire and medical services provider for a number of years. This link can be found at
https://www.losaltosca.gov/police/page/fire-and-medical. 201
Agenda Item # 14.