Los Altos City Council
June 11, 2024

CITY COUNCIL MEETING
AGENDA
7:00 PM - Tuesday, June 11, 2024
via Videoconference and In Person
PARTICIPATION: Members of the public may participate by being present at the Los Altos Council Chamber at Los Altos City Hall located at 1 N. San Antonio Rd, Los Altos, CA during the meeting.

Public comment is accepted in person at the physical meeting location, or via email to [email protected].

RULES FOR CONDUCT: Pursuant to Los Altos Municipal Code, Section 2.05.010 "Interruptions and rules for conduct": Understanding that the purpose of the city council meetings is to conduct the people's business for the benefit of all the people, in the event that any meeting of the city council is willfully interrupted by a person or group of persons so as to render the orderly conduct of the meeting impossible, the mayor, mayor pro tem, or any other member of the city council acting as the chair may order the removal of the person or persons responsible for the disruption and bar them from further attendance at the council meeting, or otherwise proceed pursuant to Government Code Section 54957.0 or any applicable penal statute or city ordinance.

REMOTE MEETING OBSERVATION: Members of the public may view the meeting via the link below, but will not be permitted to provide public comment via Zoom or telephone. Public comment will be taken in-person, and members of the public may provide written public comment by following the instructions below.
https://losaltosca-gov.zoom.us/j/84080988466?pwd=tWuDERVX81tgE57lDdQONK7bmkaR5P.1 Telephone: 1-669-444-9171 / Webinar ID: 840 8098 8466 / Passcode: 777901 SUBMIT WRITTEN COMMENTS: Prior to the meeting, comments on matters listed on the agenda may be emailed to [email protected]. Emails sent to this email address are sent to/received immediately by the City Council. Emails sent directly to the City Council as a whole or individually, and not sent to [email protected] will not be included as a public comment in the Council packet.

Please note: Personal information, such as e-mail addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included in your written comments, they will become part of the public record. Redactions and/or edits will not be made to public comments, and the comments will be posted as they are submitted. Please do not include any information in your communication that you do not want to be made public.

Correspondence submitted in hard copy/paper format must be received by 2:00 p.m. on the day of the meeting to ensure distribution prior to the meeting. Comments provided in hard copy/paper format after 2:00 p.m. will be distributed the following day and included with public comment in the Council packet. 1 6/11/2024 CITY COUNCIL MEETING AGENDA Page 2 of 4
The Mayor will open public comment and will announce the length of time provided for comments during each item.

AGENDA

CALL MEETING TO ORDER

ESTABLISH QUORUM

PLEDGE ALLEGIANCE TO THE FLAG

REPORT ON CLOSED SESSION

CHANGES TO THE ORDER OF THE AGENDA

SPECIAL ITEMS
Introduction of Police Chief Saskia Lagergren
Issue Proclamation Recogizing June 19, 2024 as Juneteenth

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Members of the audience may bring to the Council's attention any item that is not on the agenda. The Mayor will announce the time speakers will be granted before comments begin. Please be advised that, by law, the City Council is unable to discuss or take action on issues presented during the Public Comment Period. According to State Law (also known as “The Brown Act”) items must first be noted on the agenda before any discussion or action.
06-11-2024 Written Public Comments

CONSENT CALENDAR
These items will be considered by one motion unless any member of the Council or audience wishes to remove an item for discussion. Any item removed from the Consent Calendar for discussion will be handled at the discretion of the Mayor.

1. Approve the Special and Regular Meeting Minutes of May 28, 2024

2. Award the Base Bid and Add Alternate Bid No. 1 for the Sanitary Sewer Video Inspection, Project WW-01011 to APS Environmental, Inc. in the amount of $303,396.76 and authorize the City Manager to execute a contract in the amount of $303,396.76 and up to 15% contingency funds not-to-exceed $45,509.51 on behalf of the City and find the Council’s action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

3. Award the Total Bid for the Structural Reach Replacement, Project WW-01002 to C2R Engineering, Inc. in the amount of $658,760.00 and authorize the City Manager to execute a 2 6/11/2024 CITY COUNCIL MEETING AGENDA Page 3 of 4
contract in the amount of $658,760.00 and up to 15% contingency in the amount not-to-exceed $98,814 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

4. Authorize City Manager to execute Amendment No. 2 to Professional Services Agreement for Sewer Rate Structure Analysis with NBS Government Finance Group, dba NBS; find that the approval of Amendment No. 2 is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15061(b)(3) (Common Sense Exemption), 15273 (Rates, Tolls, Fares, and Charges), and 15306 (Information Collection)

5. Adopt an Ordinance of the City Council of the City of Los Altos adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code enacting regulations for dual opportunity developments (SB9) and find the Ordinance exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA).

6. Enter into a maintenance agreement with the California Department of Transportation (Caltrans) to maintain Class IIB bicycle lane along El Camino Real within the City limits, and find that the Council’s action exempt from review under CEQA pursuant to CEQA Guidelines Section 15301 and that none of the circumstances under Section 15300.2 apply

7. Approve a five-year agreement for Animal Control and Sheltering Services with the City of Palo Alto

8. Authorize the City Manager to execute the Memorandum of Understanding between the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (TAC) member jurisdictions establishing ongoing management and operation of the edible food recovery program to comply with the requirements of SB 1383 (California’s Short-Lived Climate Pollutant Reduction Strategy) and finding it exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15273(a)

9. Approve Resolution Authorizing Application to and Participation in the HCD Prohousing Designation Program

10. Appoint the Senior Commission recommended representative to be on the Sourcewise advisory council

11. Approve the formation of a Subcommittee of the City Council for the City Manager’s Performance Review

12. Approve the 2024 Youth Commission Interview Subcommittee’s appointment recommendations to the Los Altos Youth Commission for FY2024/25

13. Adopt a Resolution authorizing the application to the Director of Industrial Relations for a Certificate of Consent to self-insure Workers’ Compensation liabilities

PUBLIC HEARINGS
3 6/11/2024 CITY COUNCIL MEETING AGENDA Page 4 of 4

14. Annual Hearing of Sewer Service Rates: Conduct a Public Hearing regarding the Report of Sewer Charges to be collected on the Fiscal Year 2024/25 Tax Roll; waive all objections and protests; adopt a Resolution approving the Report of Sewer Service Charge for the Fiscal Year 2024/25 and directing the Filing of Charges for Collection by the County Tax Collector; and find that the adoption of the resolution is exempt from review under CEQA pursuant to CEQA Guidelines Section 15273

15. Hold a Public Hearing and adopt Resolutions approving the Appropriations Limit; FY24-25 Fee Schedule; FY24-25 Salary Schedule; FY24-25 Utility User Tax; FY24-25 Transient Occupancy Tax; FY24-25 Operating Budget; and, FY24-29 CIMPP

16. Hold a Public hearing and Introduce an Ordinance for Development Impact Fee and In-Lieu Fee Regulations and Resolution setting the Development Impact Fee and In-Lieu Fees for FY2024/2025.

DISCUSSION ITEMS

17. Implement measures that would support parklet applicants as they transition to the permanent program

INFORMATIONAL ITEMS ONLY
There will be no discussion or action on Informational Items

18. Tentative Council Calendar and Housing Element Update Implementation Calendar

COUNCIL/STAFF REPORTS AND DIRECTIONS ON FUTURE AGENDA ITEMS

ADJOURNMENT
(Council Norms: It will be the custom to have a recess at approximately 9:00 p.m. Prior to the recess, the Mayor shall announce whether any items will be carried over to the next meeting. The established hour after which no new items will be started is 11:00 p.m. Remaining items, however, may be considered by consensus of the Council.)

SPECIAL NOTICES TO THE PUBLIC
In compliance with the Americans with Disabilities Act, the City of Los Altos will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (650) 947-2610.

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, and that are distributed to a majority of the legislative body, will be available for public inspection at the Office of the City Clerk’s Office, City of Los Altos, located at One North San Antonio Road, Los Altos, California at the same time that the public records are distributed or made available to the legislative body.

If you wish to provide written materials, please provide the City Clerk with 10 copies of any document that you would like to submit to the City Council for the public record. 4 CITY OF LOS ALTOS

CITY COUNCIL MEETING MINUTES
TUESDAY, MAY 28, 2024
5:30 p.m.
1 N. San Antonio Rd. ~ Los Altos, CA
Jonathan D. Weinberg, Mayor
Pete Dailey, Vice Mayor
Neysa Fligor, Councilmember
Lynette Lee Eng, Councilmember
Sally Meadows, Councilmember

SPECIAL MEETING
CALL MEETING TO ORDER: Mayor Weinberg called the meeting to order at 5:40 p.m.

ESTABLISH QUORUM:

All Councilmembers were present and in person during the meeting.

DISCUSSION ITEM(S)

1. Receive presentation on Council Priorities and Capital Improvement and Major Maintenance Program.

Gabriel Engeland, City Manager, presented the report.

There were no public speakers regarding the item.

Informational item only. No motion taken.

ADJOURNMENT – The meeting adjourned at 6:50 p.m.

The meeting minutes were prepared by Melissa Thurman, City Clerk, for approval at the regular meeting of June 11, 2024.
_____________________________________ __________________________________ Jonathan D. Weinberg Melissa Thurman, MMC
Mayor City Clerk
The May 28, 2024 City Council Special Meeting recording may be viewed via the following external website: https://www.youtube.com/@CityofLosAltosCA The City of Los Altos does not own or operate YouTube. The video referenced on these minutes were live at the time the minutes were published.
5 Agenda Item # 1.

CITY OF LOS ALTOS

CITY COUNCIL MEETING MINUTES
TUESDAY, MAY 28, 2024
7:00 p.m.
1 N. San Antonio Rd. ~ Los Altos, CA
Jonathan D. Weinberg, Mayor
Pete Dailey, Vice Mayor
Neysa Fligor, Councilmember
Lynette Lee Eng, Councilmember
Sally Meadows, Councilmember
CALL MEETING TO ORDER – Jonathan D. Weinberg, Mayor, called the meeting to order at 7:00 p.m.

ESTABLISH QUORUM – All Councilmembers were present.

PLEDGE OF ALLEGIANCE – Neysa Fligor, Councilmember, led the Pledge of Allegiance.

REPORT ON CLOSED SESSION
There was no reportable action taken for the Closed Session meeting of May 28, 2024 at 4:45 p.m.

CHANGES TO THE ORDER OF THE AGENDA
There were no changes to the order of the agenda.

SPECIAL ITEM
Issue Proclamation Recognizing Historical Preservation Award Jonathan D. Weinberg, Mayor, presented the proclamation to Liz Nyberg, City of Los Altos Historic Preservation Award Recipient.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
The following members of the public spoke during Public Comment:
 Patricia
 Susan Bassi

CONSENT CALENDAR
Lynette Lee Eng, Councilmember, requested to pull Item 2 for discussion.

Jonathan D. Weinberg, Mayor, moved Item 2 of the Consent Calendar to the end of the Discussion Items section of the agenda.

Motion by Dailey and Second by Fligor to approve Item 1 of the Consent Calendar. Motion carried unanimously by roll call vote.

1. Approve Draft Meeting Minutes for the Regular Meeting of May 14, 2024

PUBLIC HEARINGS

3. Introduce and waive further reading of an Ordinance of the City Council of the City of Los Altos adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code 6 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
May 28, 2024

enacting regulations for dual opportunity developments (SB9) and find the Ordinance exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA), and Adopt a Resolution rescinding Resolution 2021-57 establishing objective standards for singlefamily residences to implement Senate Bill 9 and find the Resolution exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA) Stephanie Williams, Deputy Director of Development Services, presented the report.

Jonathan D. Weinberg, Mayor, opened the Public Hearing.

There were no speakers during the Public Hearing.

Jonathan D. Weinberg, Mayor, closed the Public Hearing.

Motion by Meadows and Second by Fligor to Introduce and waive further reading of an Ordinance of the City Council of the City of Los Altos adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code enacting regulations for dual opportunity developments (SB9) and find the Ordinance exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA). Motion carried 4-1 by roll call vote with Councilmember Lee Eng opposed.

Motion by Meadows and Second by Fligor to adopt a Resolution rescinding Resolution 2021-57 establishing objective standards for single-family residences to implement Senate Bill 9 and find the Resolution exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA). Motion carried 4- 1 by roll call vote with Councilmember Lee Eng opposed.

4. Adopt a Resolution of the City Council of the City of Los Altos Adopting a Nexus Study for Development Impact Fees in Compliance with Assembly Bill 602 (AB 602) and find that this action is exempt from environmental review pursuant to Section 15273 of the State Guidelines implementing the California Environmental Quality Act of 1970
Nick Zornes, Assistant City Manager for Land Use, presented the report.

Jonathan D. Weinberg, Mayor, opened the Public Hearing.

There were no speakers during the Public Hearing.

Jonathan D. Weinberg, Mayor, closed the Public Hearing.

Motion by Fligor and Second by Dailey to adopt a Resolution of the City Council of the City of Los Altos Adopting a Nexus Study for Development Impact Fees in Compliance with Assembly Bill 602 (AB 602) and find that this action is exempt from environmental review pursuant to 7 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
May 28, 2024

Section 15273 of the State Guidelines implementing the California Environmental Quality Act of 1970. Motion carried unanimously by roll call vote.

DISCUSSION ITEMS

5. Review non-profit and civic organization contribution applications and direct staff to incorporate funding into the budget for FY24-25
Anthony Carnesecca, Assistant to the City Manager, presented the report.

The following members of the public spoke regarding the item:
 Susan Bassi  Maddy McBirney
 Patricia  Margaret Petros
 Karen Zucker  Freddie Wheeler
 Art Whipple  Jeanine Valadez
The City Council took a recess at 9:11 p.m.

The City Council reconvened at 9:21 p.m.

The City Council took the following actions regarding funding for civic organization contribution applications for the Fiscal Year 2024-25 Budget:
 Directed a grant of $10,000 to Arts Los Altos
 Directed staff to meet with Resilient Los Altos and incorporate their request into the Operating Budget for emergency preparedness
 Did not issue grants to any other non-profit applicants

6. Adopt a Resolution Declaring Intent to Transition from an At-Large Election System to a District-Based Election System Pursuant to California Elections Code Section 10010, with the Transition Taking Effect at the November 2026 and 2028 Elections Melissa Thurman, City Clerk, and Kimon Manolius, Outside Legal Counsel, presented the report.

The following members of the public spoke regarding the item:
 Christopher Roat
 Freddie Wheeler
 Jeanine Valadez
Motion by Weinberg and Second by Meadows to Adopt a Resolution Declaring Intent to Transition from an At-Large Election System to a District-Based Election System Pursuant to California Elections Code Section 10010, amending the proposed resolution to eliminate Paragraph 7 in the “Now Therefore” section, with the Transition Taking Effect at the November 2026 and 2028 Elections. Motion carried unanimously by roll call vote. 8 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
May 28, 2024

2. Adopt a Resolution in Support of Childcare for All
This item was moved from the Consent Calendar.

Lynette Lee Eng, Councilmember, explained why she requested to pull the item for discussion.

Sally Meadows, Councilmember, recommended the following amendment to the resolution:
 Removing the world “all” from the title of the Resolution, as well as in the first item in the “Now Therefore” section
Motion by Meadows and Second by Lee Eng to adopt a resolution in Support of Childcare for All. Motion carried unanimously by roll call vote.

INFORMATIONAL ITEMS ONLY
There will be no discussion or action on Informational Items

7. Tentative Council Calendar and Housing Element Update Implementation Calendar

8. Memo on the County of Santa Clara Weed Abatement Program

COUNCIL/STAFF REPORTS AND DIRECTIONS ON FUTURE AGENDA ITEMS  Jonathan D. Weinberg, Mayor – Requested future agenda items:
 Formation of a Subcommittee to conduct the City Manager’s Performance Review (Supported by Fligor and Meadows)
 Discussion item on how the city can assist businesses in the Parklet Program (Supported by Fligor and Dailey)
 Direct staff to conduct an internal investigation on an allegation of accusation of bias of the commission process (Supported by Fligor and Dailey)  Neysa Fligor, Councilmember – Requested future agenda items:
 Discussion item regarding a childcare program (Supported by Weinberg)  Consent item to adopt a policy that Council should not involve themselves in foreign policy (Supported by Weinberg and Lee Eng)
 Lynette Lee Eng, Councilmember – Requested future agenda items:
 City Attorney Annual Review (No support)
 Discussion item on the scope of the Parks, Arts, Recreation & Cultural Commission (No support)
 Discussion item on remote public participation (No support) ADJOURNMENT – The regular meeting adjourned at 11:45 p.m.

The meeting minutes were prepared by Melissa Thurman, City Clerk, for approval at the regular meeting of June 11, 2024.
9 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
May 28, 2024

_________________________________ __________________________________ Jonathan D. Weinberg Melissa Thurman, MMC
Mayor City Clerk
The May 28, 2024 City Council meeting recording may be viewed via the following external website: https://www.youtube.com/@CityofLosAltosCA
The City of Los Altos does not own or operate YouTube. The video referenced on these minutes were live at the time the minutes were published.
10 Agenda Item # 1.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Council, CIP Project WW-01011
Prepared By: Thanh Nguyen, Senior Civil Engineer
Approved By: Gabriel Engeland, City Manager
Subject: Award the Base Bid and Add Alternate Bid No. 1 for the Sanitary Sewer Video Inspection, Project WW-01011 to APS Environmental, Inc. in the amount of $303,396.76 and authorize the City Manager to execute a contract in the amount of $303,396.76 and up to 15% contingency funds not-to-exceed $45,509.51 on behalf of the City and find the Council’s action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Award the Base Bid and Add Alternate Bid No. 1 for the Sanitary Sewer Video Inspection, Project WW-01011 to APS Environmental, Inc. in the amount of $303,396.76 and authorize the City Manager to execute a contract in the amount of $303,396.76 and up to 15% contingency funds not-to-exceed $45,509.51 on behalf of the City and find the Council’s action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
None

FISCAL IMPACT
Based on the low responsive and responsible bid, the estimated project costs are as follows. Any remaining project funds will be rolled over into the next year’s CIP project for Sanitary Sewer Video Inspection.

Project Item Project Budget
Design NA (in house)
Construction $303,396.76
Inspection and testing services $10,000.00
11 Agenda Item # 2.

Printing/Environmental Doc/Misc. $3,000.00
Construction contingency (15%) $45,509.51
Estimated Total Cost $361,906.27
WW-01011 Available Funds Total $495,669.41

ENVIRONMENTAL REVIEW
The acceptance of the work is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
On April 25, 2024, a total of six (6) bids were opened for CIP Project WW-01011. The bid results are included as Attachment 2. The project consists of performing cleaning and television inspection of an approximate total quantity of 116,964 linear feet of various sanitary sewer lines ranging in size from 6 inches to 24 inches. The scope of work includes cleaning and television inspection of approximate 108,242 linear feet from the Base Bid and approximate 8,722 linear feet from the Add Alternate Bid No. 1. The locations of these inspections are at various locations throughout the central part of Los Altos.

It is recommended to award the Base Bid and Add Alternate Bid No. 1 to APS Environmental, Inc., which was determined to be the lowest responsible, responsive bid in the amount of $303,396.76 for the total bid. The determination of the lowest bid was based upon the total bid, which includes the Base Bid and Add Alternate Bid No. 1.

APS Environmental, Inc., has no deficiencies against its General Contractor’s license. No open violations for APS Environmental, Inc. are listed in the Federal Government’s Occupational Safety and Health Administration (OSHA) database. The Company has been in business for twenty-one years and has satisfactorily completed similar projects for the City of Eureka, the City of St.

Helena, the City of San Miguel Wastewater Treatment Plan, and the City of Willows.

ATTACHMENTS

1. Resolution

2. Bid Summary for Sanitary Sewer Video Inspection, Project WW-01011 12 Agenda Item # 2.

ATTACHMENT 1

RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH APS ENVIRONMENTAL, INC. FOR SANITARY SEWER VIDEO INSPECTION, PROJECT WW-01011 IN AN AMOUNT NOT-TOEXCEED $303,396.76 AND UP TO 15% CONTINGENCY FUNDS NOT-TOEXCEED $45,509.51 WHEREAS, the project, which consists of performing cleaning and television inspection of an approximate total quantity of 116,964 linear feet of various sanitary sewer lines ranging in size from 6 inches to 24 inches; and
WHEREAS, APS Environmental, Inc. was the lowest responsible, responsive bidder for the Project; and
WHEREAS, the project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Authorizes the City Manager to execute a Construction Contract in an amount not-to-exceed $309,936.76 and up to 15% contingency funds not-to-exceed $45,509.51 to perform the Sanitary Sewer Video Inspection, Project WW-01011.

2. Authorizes the City Manager to take such further actions as may be necessary to implement the foregoing agreement.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Johnathan D. Weinberg, MAYOR
Attest:
___________________________________
Melissa Thurman, MMC CITY CLERK
13 Agenda Item # 2.

ATTACHMENT 2
Public Works Department
One North San Antonio Road
Los Altos, California 94022-3087
Tel: (650) 947-2780
Fax (650) 947-2732

BID RESULTS
Project Name:

Sanitary Sewer Video Inspection Project, WW01011
Bid Opening Date:

April 25, 2024

CONTRACTOR

TOTAL BASE
BID

TOTAL ADD
ALT NO. 1 TOTAL BID
APS Environmental, Inc. $281,346.78 $22,589.98 $303,936.76 Able Construction $360,962.30 $27,474.30 $388,426.60
99 North Construction & Plumbing $393,197.00 $31,776.00 $424,973.00 MBR Plumbing, LLC. $408,508.45 $31,797.77 $440,306.22
CCSI $449,660.79 $31,969.32 $481,630.11
PPSI $841,073.00 $56,693.00 $897,766.00
14 Agenda Item # 2.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Council, CIP Project WW-01002
Prepared By: Thanh Nguyen, Senior Civil Engineer
Approved By: Gabriel Engeland, City Manager
Subject: Award the Total Bid for the Structural Reach Replacement, Project WW-01002 to C2R Engineering, Inc. in the amount of $658,760.00 and authorize the City Manager to execute a contract in the amount of $658,760.00 and up to 15% contingency in the amount not-to-exceed $98,814 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Award the Total Bid for the Structural Reach Replacement, Project WW-01002 to C2R Engineering, Inc. in the amount of $658,760.00 and authorize the City Manager to execute a contract in the amount of $658,760.00 and up to 15% contingency in the amount not-to-exceed $98,814 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and that none of the circumstances in CEQA Guidelines Section 15300.2 applies

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
None

FISCAL IMPACT
Based on the low responsive and responsible bid, the estimated project costs are as follows.

Project Item Project Budget
Design $194,231
Construction $658,760
Inspection and testing services $84,824
Printing/Environmental Doc/Misc. $3,000
15 Agenda Item # 3.

Construction contingency (15%) $98,814
Estimated Total Cost $1,039,629
WW-01002 Available Funds Total $ 2,502,967

ENVIRONMENTAL REVIEW
The acceptance of the work is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
On April 30, 2024, a total of three (3) bids were opened for CIP Project WW-01002. The bid results are included in the Bid Summary as Attachment 2. The project consists of replacement of eight sewer segments that range in size from 6 to 8 inches in diameter. The pipes are owned by the City of Los Altos, but they are located within the unincorporated area of Santa Clara County.

These lines will be replaced with 8-inch HDPE pipe, and where feasible, will be replaced using trenchless methods.

It is recommended to award the Total Bid to C2R Engineering, Inc., which was determined to be the lowest responsible, responsive bid in the amount of $658,760 for the total bid. The determination of the lowest bid was based upon the total bid.

C2R Engineering, Inc., has no deficiencies against its General Contractor’s license. No open violations for C2R Engineering, Inc. are listed in the Federal Government’s Occupational Safety and Health Administration (OSHA) database. The Company has been in business since 2014 and has satisfactorily completed similar projects for the City of Los Altos, City of Mountain View, Town of Los Altos Hills, and other local agencies.

ATTACHMENTS

1. Resolution

2. Bid Summary for Structural Reach Replacement, Project WW-01002 16 Agenda Item # 3.

ATTACHMENT 1

RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH C2R ENGINEERING, INC. FOR STRUCTURAL REACH REPLACEMENT, PROJECT WW-01002 IN AN AMOUNT NOT-TO-EXCEED $658,760 AND UP TO 15% CONTINGENCY FUNDS NOT-TO-EXCEED $98,814 WHEREAS, the project, which consists of replacement of eight sewer segments that range in size from 6 to 8 inches in diameter and are located within the unincoporated area of Santa Clara County; and
WHEREAS, C2R Engineering, Inc. was the lowest responsible, responsive bidder for the Project; and
WHEREAS, the project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Authorizes the City Manager to execute a Construction Contract in an amount not-to-exceed $658,760 and up to 15% contingency funds not-to-exceed $98,814 to perform the Structural Reach Replacement, Project WW-01002.

2. Authorizes the City Manager to take such further actions as may be necessary to implement the foregoing agreement.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Johnathan D. Weinberg, MAYOR
Attest:
___________________________________
Melissa Thurman, MMC CITY CLERK
17 Agenda Item # 3.

ATTACHMENT 2
Public Works Department
One North San Antonio Road
Los Altos, California 94022-3087
Tel: (650) 947-2780
Fax (650) 947-2732

BID SUMMARY
Project Name:

Structural Replacement Project, WW01002
Bid Opening Date:

April 30, 2024

CONTRACTOR

TOTAL BASE

BID TOTAL BID
C2R Engineering, Inc. $658,760.00 $658,760.00
Express Plumbing $751,320.00 $751,320.00
Buhler Commercial $1,175,727.00 $1,175,727.00
18 Agenda Item # 3.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Council
Prepared By: Thanh Nguyen, Senior Civil Engineer
Approved By: Aida Fairman, Public Works Director
Subject: Authorize City Manager to execute Amendment No. 2 to Professional Services Agreement for Sewer Rate Structure Analysis with NBS Government Finance Group, dba NBS; find that the approval of Amendment No. 2 is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15061(b)(3) (Common Sense Exemption), 15273 (Rates, Tolls, Fares, and Charges), and 15306 (Information Collection).

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement on behalf of the City with NBS in the amount of $11,550.09 for a Sewer Rate Structure Analysis, Administration of Proposition 218 Process for FY 2024-28, and Annual Administration of the City of Los Altos’ Sewer Service Charge for FY 2023-24

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
None

FISCAL IMPACT
Amendment No. 2 in the amount not-to-exceed $11,550.09 with a total contract in the amount notto-exceed $117,005.09.

The following action will cost $11,550.09 for the consultant’s services for the Annual Administration of the City of Los Altos’ Sewer Service Charge for FY 2023-24. - Breakdown of funds to be used:
o $11,550.09 from Sewer Fund
- Amount already included in the approved budget: N
- Total budget requested is $11,550.09
19 Agenda Item # 4.
- The proposed Amendment No. 2 requires authorization by Council since it will cause the total contract value to exceed the $105,478 limit that was set by City Council at the April 12, 2022, meeting.

ENVIRONMENTAL REVIEW
The acceptance of the work is categorically exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15061(b)(3) (Common Sense Exemption), 15273 (Rates, Tolls, Fares, and Charges), and 15306 (Information Collection).

PREVIOUS COUNCIL CONSIDERATION
April 12, 2022

DISCUSSION/ANALYSIS
On May 13, 2022, the City entered into a Professional Services Agreement in the amount of $100,455 with NBS for Sewer Rate Structure Analysis. NBS provided assistance to the City for the following services, which include but not limited to:
 The City of Los Altos performed a Sewer Rate Analysis and goes through the Proposition 218 process in FY 2022-23 to establish the annual sewer service charge rate for the next five years (FY 2023-24 through FY 2027-28).

On December 14, 2022, the City executed Amendment No. 1 in the amount of $5,000 with NBS for an additional scope of work to cover the Public Engagement and Outreach Services for the City of Los Altos’ Sewer Services Charge. The total contract after the execution of Amendment No. 1 is $105,455.00.

This Amendment No. 2 is requested to provide additional funds for the Annual Sewer Service Charge Mailer for the Notice of Sewer Adjustment FY24-25. The services covered the cost of printing the mailers and the cost of postage. The amount of the Amendment No. 2 is a not-toexceed amount of $11,550.09, which brings the final total contract amount to $117,005.09.

ATTACHMENT

1. Resolution 2024-_______
20 Agenda Item # 4.

ATTACHMENT 1

RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO

PROFESSIONAL SERVICES AGREEMENT FOR SEWER RATE STRUCTURE

ANALYSIS WITH NBS GOVERNMENT FINANCE GROUP (NBS) IN THE AMOUNT NOT-TO-EXCEED $11,550.09
WHEREAS, the project, which consists of Sewer Rate Structure Analysis, Administration of Proposition 218 Process for FY 2024-28, and Annual Administration of the City of Los Altos’ Sewer Service Charge for FY 2023-24; and
WHEREAS, the Professional Services Agreement was executed with NBS, who was the consultant that provides the services to the City of Los Altos for the project; and WHEREAS, the project is categorically exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15061(b)(3) (Common Sense Exemption), 15273 (Rates, Tolls, Fares, and Charges), and 15306 (Information Collection).

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Authorizes the City Manager to execute Amendment No. 2 to the Professional Services Agreement in an amount not-to-exceed $11,550.09 to perform the professional services related to the sewer service charges with NBS.

2. Authorizes the City Manager to take such further actions as may be necessary to implement the foregoing agreement.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Johnathan D. Weinberg, MAYOR
Attest:
___________________________________
Melissa Thurman, MMC CITY CLERK
21 Agenda Item # 4.

City Council Agenda Report
Meeting Date: June 11, 2024
Prepared By: Stephanie Williams
Reviewed By: Nick Zornes
Approved By: Gabriel Engeland
Subject: SB9 Regulations – Housing Element Implementing Ordinance

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☒Housing
☐Neighborhood Safety Infrastructure
☐General Government

RECOMMENDATION
Adopt an Ordinance of the City Council of the City of Los Altos adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code enacting regulations for dual opportunity developments (SB9) and find the Ordinance exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act (CEQA).

INITIATED BY
City of Los Altos adopted 6th Cycle Housing Element, Program 1.M: SB9 Implementation

FISCAL IMPACT
No fiscal impacts are associated with the adoption of these implementing regulations.

ENVIRONMENTAL REVIEW
The proposed amendments are exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines since there would be no possibility of a significant effect on the environment.

PREVIOUS COUNCIL CONSIDERATION
May 14, 2024 and May 28, 2024.
22 Agenda Item # 5.

BACKGROUND
California Senate Bill 9 Overview
California Senate Bill 9 (SB 9) requires ministerial approval of certain housing development projects and lot splits on an R1 (Single-Family Residential) zoned property. SB 9 was passed by the California Legislature in 2021 and took effect January 1, 2022.

SB 9 requires approval of the following:
 Two primary units. Two units on an eligible R1 lot (whether the proposal adds two new units or adds one unit and keeps an existing unit).
 Urban lot split. A one-time subdivision of an eligible R1 lot into two lots. This would allow up to four units (two units on each lot).

SB 9 also requires that jurisdictions review and approve all SB 9 projects ministerially without discretionary review or public hearing; may only apply objective zoning, subdivision, and design standards; and these standards may not preclude the construction of up to two units of at least 800 square feet each on each lot with minimum 4’ side and rear setbacks. This law is similar to State ADU legislation in that it allows jurisdictions to apply local objective standards, as long as they do not prevent the development of new residential development to provide for increased housing opportunities which comply with SB9’s regulations.

Although SB 9 allows cities to create objective development standards, SB 330, as amended by SB 8 in 2021 (Housing Crisis Act of 2019), limits the ability for cities to add new standards.

Specifically, the Housing Crisis Act prohibits cities from reducing the intensity of land use within an existing residential zoning district below what was allowed and in effect on January 1, 2018.

Reducing intensity includes, but is not limited to reductions to height, density, floor area ratio (FAR); new or increased open space or lot size requirements; new or increased setback requirements; or any standard that would lessen the intensity of housing.

Existing City SB9 Regulations
The City previously considered and adopted an SB9 Implementation Resolution on December 14, 2021, in anticipation of SB9 going into effect on January 1, 2022 (see Attachment 3). These regulations were intended to assist staff and the public with reviewing SB9 applications consistent with State Law and establish objective design standards for residential units developed under the regulations. Council also directed staff to return to them by May 2022 to report on SB9 implementation and any recommendations on amendments that may be prudent after the review of applications. Due to staff shortages, turnover and other priorities, especially the Housing Element Update, efforts to return to Council by May 2022 were delayed.

Staff proposes to largely maintain existing SB9 development standards and objective design standards and adjust standards where they do not align with the implementation of minimum SB 9 requirements or were found to be problematic through implementation over the last approximately two years.
23 Agenda Item # 5.
6th Cycle Housing Element 2023-2031
On January 24, 2023, the City adopted the 6th Cycle Housing Element 2023-2031 which included Program 1.M: SB 9 Implementation; which requires the City to ensure that its local SB9 ordinance remains consistent with State law. Additionally, the City is to monitor and report on the effectiveness of the City’s SB9 standards and report its findings and any recommendations on amendments which are appropriate to facilitate SB9 applications.

The Draft Ordinance is an implementing Ordinance of the City’s adopted Housing Element.

Should the City of Los Altos not proceed with the implementing actions discussed in this report, the City will be vulnerable to penalties and consequences of Housing Element noncompliance.

HCD is authorized to review any action or failure to act by a local government that determines is inconsistent with an adopted Housing Element or housing element law. This includes failure to implement program actions included in the Housing Element. HCD may revoke Housing Element compliance if the local government’s actions do not comply with State Law. Examples of penalties and consequence of Housing Element noncompliance include:
 General Plan Inadequacy: the Housing Element is a mandatory element of the General Plan. When a jurisdiction’s housing element is found to be out of compliance, its General Plan could be found inadequate, and therefore invalid. Local governments with an invalid General Plan can no longer make permitting decisions.
 Legal Action and Attorney Fees: local governments with noncompliant housing elements are vulnerable to litigation from housing rights’ organization, developers, and HCD. If a jurisdiction faces a court action stemming from its lack of compliance and either loses or settles the case, it often must pay substantial attorney fees to the plaintiff’s attorneys in addition to the fees paid by its own attorneys. Potential consequences of lawsuits include mandatory compliance within 120 days, suspension of local control on building matters, and court approval of housing developments.
 Loss of Permitting Authority: courts have authority to take local government residential and nonresidential permit authority to bring the jurisdiction’s General Plan and housing element into substantial compliance with State law. The court may suspend the locality’s authority to issue building permits or grant zoning changes, variances, or subdivision map approvals – giving local governments a strong incentive to bring its housing element into compliance.
 Financial Penalties: court-issued judgement directing the jurisdiction to bring its housing element into substantial compliance with state housing element law. If a jurisdiction’s housing element continues to be found out of compliance, courts can multiply financial penalties by a factor of six.
 Court Receivership: courts may appoint an agent with all powers necessary to remedy identified housing element deficiencies and bring the jurisdiction’s housing element into substantial compliance with Housing Element law.

SB9 Project Review Update
The proposed codification of SB9 regulations in the Zoning Ordinance and analysis contained in this report reflect staff’s utilization of the existing regulations over the past approximately two 24 Agenda Item # 5.
years and include recommendations on amendments. Since the law took effect on January 1, 2022 until the writing of this report, the City has received nine (9) urban lot split applications and eighteen (18) SB9 residential development applications. Minor changes are recommended to the existing regulations to improve implementation consistent with State law, clarify language, or align with modified City practices or laws.

Two changes reflected in the proposed Ordinance which align with the recent City ADU regulation changes include the removal of a daylight plane requirement and language regarding voluntary setbacks. Because the side and rear setbacks for developments are reduced from standard R1 zoning setbacks, the daylight plane requirement is removed as it is unenforceable and impossible to “protect” a daylight plane with a structure that is allowed four feet from a property line. The voluntary additional setback is intended to reduce the privacy impacts to abutting property owners, and applicants are encouraged to voluntarily increase the setbacks. Although this language is not in conflict with any State laws, the inclusion of such language within the ordinance creates a false sense of certainty for unenforceable setbacks between opposing parties, and results in City staff playing mediator of residents.

Planning Commission Recommendation
On April 18, 2024, the Planning Commission received a staff report, presentation, asked clarifying questions of staff, considered the proposed Ordinance, and conducted an in-depth discussion regarding the item. No one from the public spoke on the item and one letter of support was received. The Commission recommended modifications to the proposed regulations which include minor non-substantive language clarifications as well as an amendment to Section 14.64.090 – Objective Development Standards – to increase the Floor Area Ratio (FAR) for lots not exceeding 10,000 square feet to 40 percent where the previous language, which mirrored the existing regulations, had a maximum FAR of 35 percent for lots not exceeding 11,000 square feet. The commission voted unanimously to recommend approval of the Ordinance with the amended language.

City Council Public Hearing – May 14, 2024
On May 14, 2024, the Council considered the Planning Commission’s recommendation and Draft Ordinance and directed staff to make the following modifications and return for consideration.  Section 14.64.020.F (Eligibility) – Include trusts in the list of entities for which SB9 cannot be utilized.
 Section 14.64.040 (Lot Frontage Width and Design) – Remove reference to minimizing site disturbance and tree removal.
 Section 14.64.070 (Rental Term) – Include the definition of short-term rental.  Section 14.64.080 (Maximum Number of Units) – Allow two junior accessory dwelling units per development which are not counted towards the 4 unit maximum.  Section 14.64.090 (Objective Development Standards) – Remove a Floor Area Ratio (FAR) standard.

City Council Public Hearing – May 28, 2024
On May 28, 2024, the Council introduced the amended Draft Ordinance with the requested modifications and moved to approve the Ordinance by a 4-1 vote. 25 Agenda Item # 5.

ATTACHMENTS

1. Draft Ordinance and Appendix A (Chapter 14.74)
26 Agenda Item # 5.

ORDINANCE NO. 2024-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALTOS ADDING CHAPTER 14.64 TO TITLE 14 (ZONING) OF THE

LOS ALTOS MUNICIPAL CODE ENACTING REGULATIONS FOR

DUAL OPPORTUNITY DEVELOPMENTS PURSUANT TO
SENATE BILL 9 (SB9)
WHEREAS, on September 16, 2021, the State of California enacted legislation known as Senate Bill 9 (“SB 9”), which added Sections 65852.21 and 66411.7 to the California Government Code, to require local public agencies, beginning January 1, 2022, to ministerially approve lot splits and the construction of two (2) primary dwelling units on single-family zoned lots meeting certain conditions; and
WHEREAS, the purpose of SB 9 is to address California’s affordable housing crisis by promoting small-scale neighborhood residential development to provide for increased housing opportunities; and
WHEREAS, SB 9 allows for streamlined ministerial approval for certain residential dwelling units and lot splits in single-family residential zones; and WHEREAS, SB 9 requires the City to apply objective design standards to residential dwelling units approved pursuant to the legislation and prohibits discretionary design review for such units; and
WHEREAS, SB 9 allows cities to impose certain standards for projects approved under that legislation, which the City Council desires to adopt; and WHEREAS, the City adopted Resolution 2021-57 establishing objective residential site development and design standards pursuant to SB9; and
WHEREAS, on January 24, 2023, the City Council approved the City’s Sixth Cycle Housing Element Update; and
WHEREAS, Program 1.M of the Housing Element Update requires the City of Los Altos to implement SB9; and
WHEREAS, the Planning Commission held a duly noticed public hearing on April 18, 2024 and provided a recommendation to the City Council; and
WHEREAS, the City Council held a duly noticed public hearing on May 14, 2024 introducing an Ordinance adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code with amended SB9 regulations. Council requested modifications to the draft regulations and continued the item for consideration and reintroduction of the Ordinance at their next regular meeting; and
27 Agenda Item # 5.

WHEREAS, the City Council held a duly noticed public hearing on May 28, 2024 introducing an Ordinance adding Chapter 14.64 to Title 14 (Zoning) of the Los Altos Municipal Code with amended SB9 regulations; and
WHEREAS, this Ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended.

NOW THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:

SECTION 1. AMENDMENT OF TITLE 14 OF THE MUNICIPAL CODE: Chapter 14.64 is hereby added to Title 14 (Zoning) of the Los Altos Municipal Code as set forth in Appendix A to this Ordinance.

SECTION 2. CONSTITUTIONALITY; AMBIGUITIES. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions hereof. Any ambiguities in the Los Altos Municipal Code created by this Ordinance shall be resolved by the Development Services Director, in their reasonable discretion, after consulting the City Attorney.

SECTION 3. PUBLICATION. This ordinance shall be published as provided in Government Code section 36933.

SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective upon the commencement of the thirty-first day following the adoption date.

The foregoing Ordinance was duly and properly introduced at a regular meeting of the City Council of the City of Los Altos held on May 28, 2024, and was thereafter, at a regular meeting held on June 11, 2024, passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
________________________________
Melissa Thurman, MMC, CITY CLERK
28 Agenda Item # 5.

APPENDIX A
ADDITION OF CHAPTER 14.64 TO TITLE 14
29 Agenda Item # 5.

Chapter 14.64 – DUAL OPPORTUNITY DEVELOPMENTS (SB9)

14.64.010 - Purpose
Senate Bill (SB) 9 requires ministerial approval of a housing development with no more than two primary units in a single-family zone, the subdivision of a parcel in a singlefamily zone into two parcels, or both. SB 9 enables the creation of up to four housing units in the lot area typically used for one single-family home. This chapter allows residential housing developments to implement Government Code Section 65852.21 for developing two (2) primary residential units on single-family (R1) zoned lots and Section 66411.7 for urban lot splits.

14.64.020 - Eligibility
A proposed housing development or urban lot split shall comply with the following eligibility requirements:

A. Property is zoned R1 (Single-Family Residential). Lots located in multi-family residential, commercial, mixed-use zones, etc. are not subject to these regulations even if single-family residential uses are a permitted use.

B. Property is not located in a historic district, listed on the State Historic Resources Inventory, or designated a city landmark or historic resource.

C. Shall not result in the demolition or structural modification of any portion of an existing residential unit that:

1. Is protected by a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income.

2. Housing that is subject to any form of rent or price control.

3. Has been occupied by a tenant within the three (3) years prior to the submittal of an application to the city.

D. Property does not contain a dwelling unit that was withdrawn from rental or lease under the Ellis Act at any time within fifteen (15) years before the date of application to the city.

E.The lot to be subdivided shall not be a lot that was established through a prior urban lot split.

F.The lot to be subdivided shall not abut any lot that was previously subdivided through an urban lot split by the owner of the lot proposed to be subdivided or any party acting in concert with the owner. For the purpose of this section, any party acting in concert with the owner shall include any individual with a familial relation to the property owner (including, but not limited to, parents, children, siblings and spouses), trusts, or any business entity in which the property owner has more than ten (10) percent ownership.

G. Property does not contain any of the site conditions listed in Government Code Section 65913.4, subdivision (a)(6)(B-K), as may be amended from time to time, summarized as follows:
30 Agenda Item # 5.

1. Prime farmland, farmland of statewide importance or land that is zoned or designated for agricultural protection or preservation by the voters.

2. A wetland.

3. Within a very high fire hazard severity zone, unless the site complies with all fire-hazard mitigation measures required by existing building standards.

4. A hazardous waste site that has not been cleared for residential use.

5. Within a delineated earthquake fault zone, unless all development on the site complies with applicable seismic protection building code standards.

6. Within a one hundred (100) year flood hazard area, unless the site has either been subject to a letter of map revision prepared by the Federal Emergency Management Agency and issued to the local jurisdiction or meets Federal Emergency Management Agency requirements necessary to meet minimum flood plain management criteria of the National Flood Insurance Program.

7. Within a regulatory floodway, unless all development on the site has received a no-rise certification.

8. Land identified for conservation in an adopted natural community conservation plan, habitat conservation plan or other adopted natural resource protection plan.

9. Habitat for protected species.

10. Land under conservation easement.

14.64.030 - Number of Lots and Minimum Site Area
An existing lot shall not be subdivided into more than two lots. Each newly subdivided lot shall not be smaller than 40 percent of the original lot size and shall not be less than 1,200 square feet.

14.64.040- Lot Frontage Width and Design
Each lot shall adjoin a public or private street with a minimum frontage of 20 feet in width. Lot lines shall be organized to be parallel and perpendicular to the street on straight streets and approximately radial on curved streets, to the extent possible.

14.64.050 - Owner Occupancy
Upon submittal of an application for an urban lot split, the property owner shall sign an affidavit stating they intend to occupy one of the units as their primary residence for at least three years, unless the owner is a community land trust, as defined in clause (ii) of subparagraph (C) of paragraph (11) of subdivision (a) of Section 402.1 of the Revenue and Taxation Code, or is a qualified nonprofit corporation as described in Section 214.15 of the Revenue and Taxation Code.
31 Agenda Item # 5.

14.64.060 - Map Act Compliance
The urban lot split shall conform to all applicable objective requirements of the Subdivision Map Act (Gov. Code § 66410, et. seq.), including implementing requirements in this chapter.

14.64.070 - Rental Term
No unit created pursuant to this chapter may be used as a short-term rental. Short term rental shall be defined as a use that provides lodging in a dwelling unit for compensation for a period of fewer than thirty (30) consecutive calendar days.

14.64.080 - Maximum Number of Units
A. No more than two (2) primary dwelling units are permitted on a single existing lot or newly created lot through an urban lot split.

B. For existing lots not established through an urban lot split, in addition to a primary dwelling unit(s) an accessory dwelling unit(s) may be allowed for a maximum of four (4) total units (inclusive of primary units and accessory dwelling units).

C. For lots established through an urban lot split, in addition to a primary dwelling unit, a second primary unit or an accessory dwelling unit may be allowed for a maximum of two (2) units per resulting lot (inclusive of primary units and accessory dwelling units).

D. A total of two (2) junior accessory dwelling units are permitted per existing lot or one (1) per lot for lots established through an urban lot split. Junior accessory dwelling units shall not count towards the four (4) unit maximum. 32 Agenda Item # 5.

14.64.090 - Objective Development Standards
Coverage One-story structures with a maximum height of 20 feet shall have a maximum lot coverage of 35
percent of the total site area. One-story structures
exceeding 20 feet in height or two-story structures
shall have a maximum lot coverage of 30 percent of
the total site area.

Floor Area Ratio None
Setbacks Front: 25 feet for the first story; and 30 feet for the second story.

Side: 4 feet
Rear: 4 feet
Height Maximum building height is two stories and 27 feet.

Flag lots shall be limited to one story and 20 feet in
height.

Maximum first floor plate height: 10 feet
Maximum second floor plate height: 9 feet
Maximum entry porch plate height: 12 feet
Basements Basements shall not extend beyond the floor area of the first floor.

Light wells, ingress and egress wells, patio wells,
and other similar elements shall not be permitted
within a required setback.

Light wells, ingress and egress wells, patio wells,
and other similar elements shall utilize vertical
retaining walls. Contour graded slopes, which
expose the basement as a story, are prohibited.

Light wells, ingress and egress wells, patio wells,
and other similar elements shall be at least 75
percent open in area to light and air above.

Second Story Decks or
Balconies
Second-story decks and balconies are allowed only
on the front elevation facing a public or private street and shall meet the side setbacks. The maximum size
of any one deck or balcony shall be 25 square feet
and have a maximum depth of four feet. A deck on
the roof of a two-story structure is prohibited.

Landscaping A minimum of 50 percent of the required front yard setback area shall be landscaping.

Parking A minimum of one covered space per unit within a garage or carport with a minimum interior
dimension of nine feet in width by 18 feet in length.

Parking for accessory dwelling units shall be
provided separately as required under Chapter

14.14. Fences Fences shall be subject to the zoning standards of the underlying zoning district.
33 Agenda Item # 5.

Outdoor Kitchen,
Barbeques, Fireplaces, and
Swimming Pools
Outdoor kitchen, barbeques, fireplaces, and
swimming pools shall be subject to the zoning
standards of the underlying zoning district.

Accessory Structures Accessory structures shall be subject to the zoning standards of the underlying zoning district.

Signs Signs shall be subject to the zoning standards of the underlying zoning district.

1.All development standards shall be modified as necessary if they preclude two single-family units with a minimum size of 800 square feet and four-foot side and rear yard setbacks.

2.Development of an ADU shall be subject to the separate development standards and requirements pursuant to Chapter 14.14.

3.No architectural features (i.e. cantilevers, bay windows, and/or other architectural projection) shall be allowed within the required side and rear setbacks except for 12-inch maximum eaves with four-inch maximum gutters.

4.No parking is required if the property is located within one half mile walking distance of either a high-quality transit corridor or major transit stop; or a car share vehicle program is located within one block of the property.

14.64.100 - Objective Design Standards
A. Site and Building Design

1. Attached garages shall be recessed a minimum of one foot from the front elevation wall plane of the residence.

2. When a three-car attached garage is proposed, visual impact shall be reduced by, (i) using a tandem parking layout inside a two-car-wide garage; (ii) using three single-car-wide garage doors instead of a double and a single garage door; or (iii) setting back one of the doors from the others.

3. Each property is prohibited from more than one curb cut or driveway accessing a street unless the subject site is fronting a city’s arterial or collector street.

4. A curb cut or driveway width connecting to a public or private street shall be no greater than 20 feet in width.

5. No more than two types of roof forms and two roof pitches shall be used.

6. Building entrances shall be oriented towards the street.

7. Facade articulation shall be provided with at least six corners on the first floor.

8. Building entrances shall have a roofed projection (such as a porch) or recess with a minimum depth of at least five feet and a minimum horizontal area of thirty (30) square feet. Any corners within the building entrances shall not count as part of the corners as required above.

9. Windows and doors shall either be trimmed or recessed. When trimmed, the trim material shall not be less than 3.5" in width by 1" in depth when protruding from the wall. When recessed, the building primary siding material shall cover the recessed edge faces and wrap toward the interior face of the window glazing or door face by not less than 2 inches in depth. 34 Agenda Item # 5.

10. On elevations that are facing interior side property lines, a minimum sill height of 5' is required for all second-floor windows.

11. Provide an inset/offset or plane change on long walls of greater than 25 feet in length.

12. First floor finished elevation shall be no more than twenty-two (22) inches above existing natural grade on a non-hillside lot.

13. For a hillside property, a stepped foundation is required where the average slope beneath the proposed structure is 10% or greater.

14. No exterior staircases above grade shall be allowed.

15. Except for pathway lighting, outdoor lighting fixtures shall be downward facing and fully shielded or recessed.

B. Construction Materials and Colors

1. Foam trim with a painted stucco finish is prohibited.

2. Mixing roof materials and colors are not allowed except for curved dormers and shed roof structures.

3. Exterior finish including wainscoting used for one structure shall be no greater than three different materials. Each material may be a different color, but every part of exterior finish comprised of a single material shall be a single color.

4. Architectural detailing shall be incorporated such as window and door trim, belly bands, cornices, shutters, column accents to the entry porch, and railings in an integrated composition.

C. Landscaping and Screening Vegetation

1. For lots five thousand (5,000) square feet in size or greater, a minimum of two medium to large canopy size trees shall be planted with at least one tree planted in the front yard. For each additional five thousand (5,000) squarefoot lot size, an additional medium to large canopy size tree shall be planted onsite.

2. For lots with less than five thousand (5,000) square feet in size, a minimum of one, medium to large canopy size tree shall be planted onsite.

3. Screening vegetation shall be required within lines of sight from each jamb of any second-floor windows with a sill height of less than 5' to the side or rear property lines and within lines of sight to any side property line for any proposed second story deck or balcony.

4. Any required screening vegetation shall be evergreen species reaching at least fifteen feet through twenty feet in height at maturity with permanent irrigation.

5. All projects shall comply with the City’s Water Efficiency Landscape Ordinance (WELO).

14.64.110 - Nonconforming Conditions
Corrections of nonconforming zoning conditions shall not be required for the ministerial approval of a housing development or urban lot split.
35 Agenda Item # 5.

There shall be no required setbacks for an existing structure or for a structure constructed in the same location and to the same dimensions as an existing structure (i.e., a building reconstructed on the same footprint), subject to compliance with all applicable building and fire codes.

14.64.120 - Administration
Applications for a housing development or parcel map for an urban lot split pursuant to this chapter shall be processed ministerially without discretionary review, processes, or provisions. Review and submittal of an application for a housing development and/or parcel map for an urban lot split shall require submittal of all items listed on the City’s application submittal checklist.

The city may deny an application for a housing development or parcel map for an urban lot split if the building official makes a written finding, based on a preponderance of the evidence, that the project would have a "specific, adverse impact" on either public health and safety or on the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact.

SB 9 allows for ministerial approval of certain "new" residential dwelling units. The term "new unit" as used in SB 9 shall be construed to mean any of the following:

A. A new residential dwelling unit (other than an accessory dwelling unit) proposed to be constructed on a vacant lot.

B. A new residential dwelling unit (other than an accessory dwelling unit) is constructed in place of a demolished residential dwelling unit.

C. A residential dwelling unit (other than an accessory dwelling unit) is reconstructed to the substantial equivalence of new.

As used above, a residential dwelling unit is reconstructed to the "substantial equivalence of new" if any of the following sets of criteria apply:

A. The residential dwelling unit is stripped to the studs and/or foundation and reconstructed.

B. A substantial remodel is proposed in connection with a substantial addition so that the home will have the appearance of a new home and a remaining physical and economic life comparable to that of a new home. These criteria shall be deemed to be met if all the following apply:

1. An addition is proposed to an existing residential dwelling unit equal to or greater in size than 50% of the floor area of the existing residential dwelling unit (excluding garages, accessory dwelling units, other accessory structures, crawl spaces, unfinished attics, and basement floor areas).

2. At least 25% (or more, if necessary to bring the structure into compliance with applicable building codes) of the existing roof will be demolished, repaired, or replaced, and the entire roof covering will be replaced.

3. At least 25% (or more, if necessary to bring the structure into compliance with applicable building codes) of the existing facade will be demolished, repaired, or replaced, the entire facade will be repainted or otherwise resurfaced, and the entire facade for the residential dwelling unit in its completed condition is designed to match.
36 Agenda Item # 5.

4. All existing floor coverings and plumbing fixtures will be removed and, as applicable, replaced.

5. Sprinklers will be installed if not already provided.

6. At least 25% (or more, if necessary to bring the structure into compliance with applicable building codes) of existing drywall or other wall coverings will be demolished, repaired, or replaced, and all retained wall covering will be repainted or otherwise resurfaced.

7. All exterior doors and windows will be replaced.

Applications to remodel and/or build single-family residences not subject to this chapter in their entirety shall continue to be subject to the requirements of the underlying zoning district and Chapter 14.76. Future additions or modifications to “new units” that were built under this chapter pursuant to SB9 shall utilize the standards and process pursuant to this chapter.
37 Agenda Item # 5.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: Staff
Prepared By: Iqbal Rai, Junior Engineer
Approved By: Steven Son, P.E. CIP Project Manager
Subject: Enter into a maintenance agreement with the California Department of Transportation (Caltrans) to maintain Class IIB bicycle lane along El Camino Real within the City limits, and find that the Council’s action exempt from review under CEQA pursuant to CEQA Guidelines Section 15301 and that none of the circumstances under Section 15300.2 apply

COUNCIL PRIORITY AREA
☒Business Communities
☒Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Enter into a maintenance agreement with the California Department of Transportation (Caltrans) to maintain Class IIB bicycle lane along El Camino Real within the City limits

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
Does the City Council want to take on the maintenance of the Class IIB bicycle lane along El Camino Real from Caltrans?

FISCAL IMPACT
Exact fiscal impact is unknown at this time. Staff cannot determine the frequency of replacing the delineators that Caltrans will install. At this time, Staff estimated annual maintenance of the bicycle lane to be approximately $5,000.00 per year. The exact cost will be dependent on the frequency with which vehicles will hit them. The maintenance cost will come from the annual Street Operation appropriation.

ENVIRONMENTAL REVIEW
The agreement that staff requests the City Council to approve consisted of maintenance of Class IIB Buffered Bike Lanes facilities, which are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301(c). 38 Agenda Item # 6.

The maintenance for the Class IIB bicycle lane is considered regular maintenance, so it is Categorically Exempt pursuant to CEQA Section 15301(c) and that none of the circumstances under Section 15300.2 apply.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
California Transportation Department (Caltrans) will be resurfacing El Camino Real from the City of Palo Alto to the Mountain View boundary. As a part of the El Camino Real Road resurfacing project, Caltrans proposes to install Class IIB Buffered Bicycle Lanes within the City limits. To accommodate Class IIB buffered Bicycle Lanes along El Camino Real, within the City’s limit, Caltrans requested the City adopt a no-parking policy along El Camino Real. On March 22, 2022, the City Council passed resolution 2022-14 to remove all street parking within the city limits along El Camino Real to accommodate Class IIB buffered bicycle lanes. To maintain the Class IIB buffered bicycle lane that will be installed, Caltrans is requesting the City take on the long-term maintenance of the Class IIB bicycle lane. Based on the plans that have been provided, most of the Class IIB buffer will be pavement markers and at several locations, Caltrans will be installing delineators when crossing existing driveways. Staff feel the maintenance of the bicycle lane will be minimal since the majority will be pavement markings. At this time the frequency of delineator replacement is unknown since it will be the frequency of being hit by vehicles. Department is budgeting $5,000.00 annually for maintenance from Street Operational budget. For this reason, the staff is requesting the Council to authorize the City Manager to enter into a maintenance agreement with Caltrans to maintain the Class IIB bicycle lane along El Camino Real within the City limits.

ATTACHMENTS

1. Project boundary map

2. Resolution
39 Agenda Item # 6.
40 Agenda Item # 6.

Resolution No. 2024-____ Page 1
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE

AGREEMENT WITH CALIFORINIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR CLASS IIB BUFFERED BICYCLE LANES ON EL CAMINO

REAL WITHIN CITY OF LOS ALTOS CITY LIMITS
WHEREAS, The California Transportation Department (Caltrans) will resurface El Camino Real from the City of Palo Alto to the Mountain View boundary. Caltrans will install Class IIB Buffered Bicycle Lanes within City of Los Altos city limits.

WHEREAS, Caltrans is requesting the City to maintain what will be installed.

WHEREAS, Staff is requesting Council to authorize the City Manager to enter into a maintenance agreement with the California Department of Transportation (Caltrans) to maintain Class IIB bicycle lane along El Camino Real within the City limits.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Authorizes the City Manager to enter into a maintenance agreement with the California Department of Transportation (Caltrans) to maintain Class IIB bicycle lane along El Camino Real within the City limit.

2. Authorizes the City Manager to take other necessary action associated with the maintenance agreement with Caltrans to maintain Class IIB bicycle lane along El Camino Real within the City limits.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June 2024 by the following vote:

AYES:
41 Agenda Item # 6.

Resolution No. 2024-____ Page 2
NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
__________________________________
Melissa Thurman, MMC

CITY CLERK
42 Agenda Item # 6.

City Council Agenda Report
Meeting Date: 6/11/24
Initiated By: Joseph Ledoux
Prepared By: Katie Krauss
Approved By: Gabe Engeland
Subject: Animal Control and Sheltering Services Agreement

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve a five-year agreement for Animal Control and Sheltering Services with the City of Palo Alto.

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
Does the City Council wish to approve the agreement for Animal Control and Sheltering Services with the City of Palo Alto for a period of five years?

FISCAL IMPACT
The annual cost to the City is anticipated to be $326,000 in Fiscal Year 2025 based on 15.5% of total costs (Fiscal Year 2023 actuals) and is not expected to exceed $400,000 in any year.

ENVIRONMENTAL REVIEW
Council action on this item is exempt from CEQA review under section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effort on the environment.

PREVIOUS COUNCIL CONSIDERATION
November 21, 2003; May 27, 2014; June 25, 2019

DISCUSSION/ANALYSIS
The City of Los Altos has been contracting with the City of Palo Alto for Animal Control and Sheltering Services since August of 1997. On November 21, 2003, Council approved entering into a ten-year Animal Control agreement. The agreement allowed for two five-year extensions, so long as it was mutually advantageous for both Cities. The second extension of the agreement 43 Agenda Item # 7.
expires on June 30, 2024. Since 2019, animal care and shelter services are provided by Pets in Need through a contract with the City of Palo Altos. Animal Control Services are provided directly by the Palo Alto Police Department/Animal Control Officers.

Historically, the compensation associated with the contracts has been based on an annual percentage of animals handled by Palo Alto for each partner agency (Los Altos and Los Altos Hills). Under this cost structure, Los Altos is responsible for 11.3% and Los Altos Hills is responsible for 4% of animal care and animal control costs. This percentage was derived from an average percentage of animals handled by Palo Alto over a ten-year period and Palo Alto’s total costs for animal control and shelter services. Los Altos has been responsible for $148,000 and Los Altos Hills has been responsible for $51,000 annually, based on the average of the previous three fiscal years.

Agreements with Los Altos and Los Altos Hills will terminate on June 30, 2024 and have been reevaluated for scope and cost of services. The new agreement reflects a similar scope to the current agreement with an adjusted compensation model. To provide assurance to all parties that the partner agencies are paying for animals handled in their jurisdictions only, the agreement will shift from an average percentage-based model to actual program costs (animal care and animal control). The actual program costs will be derived from the number of animals handled in each jurisdiction as compared to all animals handled each fiscal year.

Prior to Pets in Need (PIN) operating the Animal Shelter, the City was responsible for licensing of animals and remitted the associated revenue from licenses from Los Altos and Los Altos Hills animals back to those agencies. With the City of Palo Alto taking back the function of animal licensing, which was done by PIN during the five-year term (2019-2024) of the contract with PIN and the City of Palo Alto, revenue from licenses issued in Los Altos will be remitted back to our City.

The Palo Alto City Council approved a new five-year agreement with Pets in Need on March 18, 2024, to provide animal care and sheltering services to the City of Palo Alto, Los Altos and Los Altos Hills at the Palo Alto Animal Shelter. The new agreement with PIN represents increased costs to the City of Palo Alto to operate the shelter. In Fiscal Year 2025, the cost to operate the shelter will be $1.4 million and animal control costs are estimated to be $715,000, for a total estimated cost of $2.1 million. This increase in costs also translates to higher costs for Los Altos and Los Altos Hills. The provision of animal care and control services to Los Altos and Los Altos Hills is expected to result in annual revenue of $416,000 in FY 2025. This is derived from the anticipated revenue from both agencies less licensing revenue remitted back to each agency.

Expected costs to Los Altos and Los Altos Hills in Fiscal Year 2025 are $326,000 and $154,000, respectively. Expected revenue from licensing that will go back to Los Altos and Los Altos Hills is $46,000 and $18,000, respectively.

ATTACHMENTS

1. Agreement for Animal Control and Sheltering Services 07/01/24-06/30/29

2. City of Palo Alto Staff Report 05/06/2024

3. Current Agreement for Animal Control and Sheltering Services 07/01/19-06/30/24 44 Agenda Item # 7.
1 AGREEMENT FOR ANIMAL CONTROL AND SHELTERING SERVICES

BETWEEN THE CITY OF PALO ALTO AND

THE CITY OF LOS ALTOS
This Agreement for Animal Control and Sheltering Services is made this 1st day of July, 2024, by and between the City of Palo Alto (“Palo Alto”) and the City of Los Altos (“Agency”).

RECITALS
WHEREAS, animal control and sheltering services are required by California law to be provided by incorporated cities; and
WHEREAS, Palo Alto has an established animal control and shelter operation Palo Alto Animal Control (or “PAAC”); and
WHEREAS, Agency has no current facilities or ability to provide those required animal services, and has requested that Palo Alto provide specified animal control and sheltering services, and animal licensing within the jurisdiction of Agency, and for the citizens of Agency; and
WHEREAS, Palo Alto has the capacity to provide such services to Agency as are hereinafter described, and is willing to do so;
WHEREAS, Palo Alto has engaged Pets In Need, a local non-profit animal services group (“PIN”), to operate the animal shelter; and NOW, THEREFORE, in consideration of the following covenants, terms, and conditions, the parties agree:

SECTION 1: Term
The term of this agreement shall commence on July 1, 2024 and shall terminate on June 30, 2029, unless sooner terminated or extended by mutual agreement between Palo Alto and the Agency. The parties intend to extend this agreement so long as it is mutually advantageous. Parties agree to meet at least twelve months prior to the scheduled termination hereof and discuss the terms of such extension.

The parties intend to extend this agreement so long as it is mutually advantageous.

Parties agree to meet at least twelve months prior to the scheduled termination hereof and discuss the terms of such extension.

A. Amendments - Amendments to this Agreement must be in writing and approved by the governing body of Agency and Palo Alto. This is the entire Agreement between the parties and supersedes any prior written or oral agreements.

DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 45 Agenda Item # 7.
1 SECTION 2: Termination by Any Party
If either party fails to perform any duties or obligations imposed by this Agreement and said failure continues for sixty (60) days after written notification by the other, then the nonbreaching party may terminate this Agreement immediately after the sixty (60) day period by providing written notice of termination. Either party may terminate this agreement at any time without cause by providing one hundred eighty (180) days written notice of intent to terminate.

In any event of termination under this paragraph, Palo Alto shall be paid for all services performed until the date of such termination.

SECTION 3: Advisory Committee
The joint committee shall hereafter be referred to as the Animal Control Task Force (ACTF) consisting of the City Manager of Palo Alto or his designee, the City Manager of Agency or his/her designee, the Superintendent of PAAC, and the City Manager or his/her designee of other cities that contract with Palo Alto to provide animal control and/or sheltering services. The responsibilities of the ACTF shall include but are not limited to:

1. Review existing local animal control ordinances and make recommendations for appropriate changes

2. Assessing licensing program

3. Analyze programmatic complaints by either party or its residents

4. Review revenues and expenditures relating to the program SECTION 4: Agency Responsibilities

1. Agency hereby designates Palo Alto to perform, on behalf of Agency, all services as agreed to in Exhibit “A” - Scope of Services of this Agreement.

2. Agency hereby designates Palo Alto responsible for its dog license fee collection, including the issuance of administrative citations for municipal code violations. City will remit all license fees to Agency.

3. Agency agrees not to adopt fees inconsistent with Palo Alto’s schedule for animal related fees during the term of the agreement.

4. Agency shall implement its own locally enacted provisions for administrative remedies with respect to impoundment, nuisance abatement of dangerous animals and other similar circumstances; provided, however, that Palo Alto will assist and respond when requested by Agency, as set forth in Exhibit “A” of this Agreement.

5. Agency agrees that it will remain responsible for arranging and conducting hearings under its Dangerous Animal Ordinances, including but not limited to, providing Hearing Officers and a location for such hearings. Alternatively, Agency may request Palo Alto to provide Hearing Officers and a location for such hearings, and Palo Alto may provide as such upon mutual agreement and resource availability. The cost of these hearings shall be borne by the animal owner; however, in the event Agency is unable to collect these costs from the animal owner; Agency shall be responsible for these costs.

DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 46 Agenda Item # 7.
2 6. Agency agrees that it shall remain solely responsible for the defense of any appeal of any decision rendered by the Hearing Officer or from any Court judgment based on claims, actions or appeals resulting from Dangerous Animal designations made under Agency’s Ordinances.

7. Agency agrees to honor any dangerous animal designation issued by another partner agency and enforce its laws accordingly.

8. Agency agrees to provide assistance upon request of Palo Alto’s Animal Control Officers within Agency’s jurisdiction.

9. Agency shall be primarily responsible for the investigation and appropriate enforcement action to be taken in substantiated cases of animal cruelty, abuse, etc., under Section 597.1 of the California Penal Code.

10. Agency reports shall include description of the animal, location it was found, reporting party information and any other relevant information that would assist Palo Alto’s Animal Control Officers with the disposition of the animal. The report shall be provided to Palo Alto’s Animal Control Officers staff at pick up. If the animal is released from Agency, the report shall be sent to Palo Alto’s Animal Control Officers by the end of the work day.

11. As unanticipated events occur in Agency cities, PAAC may be required to contract with outside vendors to provide services that are above and beyond the scope of services and/or the capabilities of PAAC personnel. After consultation and agreement of services with Agency, Agency will be responsible for the cost of vendor services.

SECTION 5: Compensation

1. The purpose of this Section is to equitably divide the actual costs of providing animal control and sheltering services to Agency. The costs to provide these services are based on the actual program costs for the Palo Alto Animal Shelter and Animal Control Services Division each fiscal year.

2. Agency agrees to pay Palo Alto under the following payment schedule:
a. August 1 – Palo Alto will provide Agency with cost for previous fiscal year.

Payments are due to Palo Alto by September 15 of each year.

Payments shall be sent to:

Director of Community Services
1305 Middlefield Road
Palo Alto, CA 94301

3. Agency agrees to pay its percentage of actual program costs for the Palo Alto Animal Shelter and Animal Control Services Divisions each fiscal year. The City of Palo Alto will provide the Agency with the actual percentage to be invoiced for the previous fiscal year (July 1st - June 30th) by August 1st of each year.

Agency’s payment for service is based on 1) Agency’s proportionate use of shelter services over the period listed above and 2) Palo Alto’s total costs for animal control and DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 47 Agenda Item # 7.
3 shelter services. The annual cost to the Agency is anticipated to be $326,000 in Fiscal Year 2025 based on 15.5% of total costs (Fiscal Year 2023 actuals) and is not expected to exceed $400,000 in any year.

4. PIN will retain all boarding and impound fees. Palo Alto will retain impound fees (in some situations), quarantine, penalty, and miscellaneous fees.

5. Any payments not received on or before the due date shall accrue interest between the due date and date of receipt. Interest shall be based on the prevailing rate of return earned by Palo Alto’s investments during that period.

6. In the event of early termination of this Agreement, in accordance with Section 2 of the Agreement, Palo Alto shall bill Agency a proportional amount of the quarterly payment that covers the quarter during which such termination is effective.

7. Any unforeseen changes in State requirements relating to the care and housing of animals shall be the fiscal responsibility of Agency once implemented by Palo Alto based on Agency’s animals handled.

SECTION 6: Indemnification and Hold Harmless
Agency expressly agrees to indemnify and hold harmless Palo Alto, its officers, agents, employees and servants from all demands, claims, liabilities, losses, charges, costs, or damages caused by or arising out of Agency’s negligent or willful misconduct in the performance of this Agreement.

Palo Alto expressly agrees to indemnify and hold harmless Agency, its officers, agents, employees and servants from all demands, claims, liabilities, losses, charges, costs, or damages caused by or arising out of Palo Alto’s negligent or willful misconduct in the performance of this Agreement.

SECTION 7: Notices
All notices shall be submitted, in writing, and sent by the United States Mail, certified and postage prepaid, by private express delivery service, by facsimile transmission followed by delivery of hard copy, or by any other process mutually acceptable to the parties to the addresses stated below or to any other address noticed in writing.

Palo Alto: City of Palo Alto
Director of Community Services
1305 Middlefield Road
Palo Alto, CA 94301
Agency: City of Los Altos
Police Chief
1 North San Antonio Road
Los Altos, CA 94022
DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 48 Agenda Item # 7.
4 SECTION 8: Miscellaneous

1. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any changes resulting in Program modifications shall be provided in writing by Palo Alto to Agency and must be agreed upon and accepted by Agency as soon as legislative bodies enact any new or modified regulations regarding animals, their care and housing.

2. Palo Alto shall not be deemed in default on account of any delay or failure to perform any obligations in accordance with Agency laws, the laws of the State of California, the Palo Alto Municipal Code, and the terms of this Agreement, which directly results from an Act of God, including, without limitation, the act of a superior legal authority or an occurrence of nature.

3. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement shall remain in effect.

4. The prevailing party in any action brought to enforce the terms of this Agreement may recover from the other party its reasonable costs and attorneys’ fees expended in connection with such an action.

IN WITNESS WHEREOF, the parties have executed this Agreement in Palo Alto, County of Santa Clara, California, on the date first above stated.

CITY OF PALO ALTO CITY OF LOS ALTOS
City Manager City Manager
ATTEST: ATTEST:

APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________ ___________________________ Deputy City Attorney City Attorney
ATTACHMENT: EXHIBIT “A” SCOPE OF SERVICES
DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 49 Agenda Item # 7.
5 EXHIBIT “A”
Scope of Services
Palo Alto shall provide animal control and sheltering services to Agency as set forth in this Exhibit and in compliance with all related applicable laws of the State of California.

Field Services will be provided seven (7) days a week as follows:

Field Services: 9 hours per day
Shelter Services: PIN’s business hours shall be a minimum of six (6) days per week and forty (40) hours per week. PIN shall post the public hours on its website, and inform Palo Alto and Contract Cities in writing of any change in hours. Shelter shall be closed on designated holidays.

SECTION 1: Agency Assist
Palo Alto Animal Control Officer (ACO) while on his/her regular duty shift will:
• Respond to reports of dangerous, aggressive, vicious, and/or attacking animals (domestic or wild).
• Rescue animals in immediate distress.
• Assist Agency staff in the active investigation of animal cruelty, abuse, or neglect incidents. Agency will be responsible for all criminal filings. • Investigate reports of animal on animal attacks.
• Assist Agency by investigating all excess number of animal and leash law complaints.

If Agency takes enforcement action surrounding an animal violation, Agency may request assistance of ACO to impound animal(s) and provide appropriate care at PAAC during the administrative process.

Agency designates ACO as “Animal Control Officer” as defined in Los Altos Municipal Code Title 5, “Animals” Chapter 5.04 (“Chapter 1”). ACO will serve as primary enforcement of Chapter 5 during Regular Hours and will respond according to availability and severity of the incident. Agency will provide enforcement during other times.

SECTION 2: Field Impound
• ACO will impound animals under special custody situations in accordance with PAAC’s Protective Custody Policy, which would include owner arrest, hospitalization, fire, etc. Agency staff will provide PAAC staff with owner information before the end of Agency staff shift if known to Agency staff.

DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 50 Agenda Item # 7.
6 • Confined, stray domestic animals (including those in rented PAAC/PIN humane traps) shall be picked up during regular hours from both citizens and the Agency.

SECTION 3: Stray Animals
• ACO will respond to reports of, and impound at large or confined, stray animals during regular hours when the owner is not present. • ACO will pick up and dispose of reported dead stray animals during regular hours.
• Residents from Agency’s jurisdiction may bring stray animals to PIN during regular business hours. After hours, animals may be taken to the holding area at Palo Alto Police Department. The following day, ACO will pick up and transport to the shelter for care and housing.
• Stray animals located in Agency’s jurisdiction that are taken to the shelter shall be provided care and housing. A lost and found log will be maintained at shelter in an attempt to reunite animals with owners.

SECTION 4: Disposition of Stray or Surrendered Animals
• At the conclusion of any required holding period, stray or surrendered animals may either be placed for adoption or humanely euthanized at PAAC’s or PIN’s discretion. All animals placed for adoption shall be spayed or neutered, micro-chipped and vaccinated prior to placement.

SECTION 5: Surrenders
• Residents from Agency’s jurisdiction may surrender their animal(s) during regular business hours at PIN without an appointment. Residents must provide proof of residency and picture identification at the time of the surrender. • PAAC provides disposal service for owned, dead animals for a service fee.

If owner requests animal to be picked up from their home, there will be an additional fee charged to the animal owner. This service is provided during regular business hours at PAAC and pursuant to the City of Palo Alto’s Municipal Fee Schedule
SECTION 6: Bites/Quarantine
• ACO will investigate all animal bite to human incidents, and quarantine or rabies test DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 51 Agenda Item # 7.
7 the biting animal when required When a dog on human bite occurs during regular hours or is in progress, ACO will respond and direct the quarantine process per California Health and Safety Code 121575 et seq. ACO will provide a report documenting the quarantine, witness statements and the action of the animal. PAAC will provide the report to the Agency upon request. Agency will be responsible for all criminal filings. For after hour incidents that are not in progress, the Agency will take an initial report and provide PAAC with a copy of the report by the end of the shift.
• PAAC shall provide for the control of rabies through quarantine and testing consistent with the provisions of California Health and Safety Code 121575 et seq.

PAAC shall be responsible for filing the Annual report of Local Rabies Control Activities and Statement of Enforcement with the California State Department of Health Services.
• Animal bite on human incidents reported by medical personnel will be accepted and documented by an ACO. PAAC will notify Agency of relevant jurisdiction of the incident for evaluation of criminal filing.
• PIN shall provide one “actual” at cost rabies vaccination clinic in accordance with State law.

SECTION 7: Animal Licensing
• PAAC shall issue and maintain a dog licensing program for Agency including issuing Administrative Citations for licensing violations. • Dog licenses will be processed at PAAC, by mail, and/or online. PAAC and PIN shall provide the licensing applications to residents.
• PAAC will mail reminder notices prior to the expiration of the dog license. • Microchip implantation and information will be available at PIN for a fee and a database will be maintained.

SECTION 8: Veterinary Care
• Veterinary care for sick or injured stray animals will be provided. • The City of Palo Alto shall oversee all animal health, hygiene, and nutritional needs of the animals under the care of PIN.

SECTION 9: Wildlife
DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 52 Agenda Item # 7.
8 • ACO will respond to and assess reports of sick, injured, or orphaned wildlife. If impound is necessary, PAAC may euthanize or request PIN arrange for the animals transport to the nearest wildlife rehab center.
• Nuisance wildlife calls will be referred to Santa Clara County Vector Control or to a private pest control company. No service provided by ACOs. • ACO will assess and may respond to complaints of wildlife presenting a threat to human safety and take appropriate action. Agency will assist upon request from ACO.
• ACO will pick up dead wildlife on public streets/land weighing up to 50 pounds. For animals over 50 pounds, PAAC may contact a designated rendering company for removal. Removal of dead wildlife on private property should be referred to the designated rendering company and associated costs will be the responsibility of the resident
DocuSign Envelope ID: 09786ED8-9535-4730-9536-6B9277038CFC 53 Agenda Item # 7.

Certificate Of Completion
Envelope Id: 09786ED89535473095366B9277038CFC Status: Completed Subject: Complete with DocuSign: Animal Control and Sheltering Services, City of Los Altos July 2024.pdf Source Envelope:

Document Pages: 9 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Cayla Koga
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
5/8/2024 9:36:09 AM
Holder: Cayla Koga
[email protected]
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Tim Shimizu
[email protected]
Assistant City Attorney
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Signed: 5/8/2024 9:38:16 AM
Electronic Record and Signature Disclosure:

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Ed Shikada
[email protected]
Ed Shikada
City of Palo Alto
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Sent: 5/8/2024 9:38:17 AM
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54 Agenda Item # 7.

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55 Agenda Item # 7.

City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Community Services
Meeting Date: May 6, 2024
Report #:2403-2827
TITLE
Approval of Contracts with the City of Los Altos and Town of Los Altos Hills to Provide Regional Animal Care and Control Services; (CEQA status – not a project.)

RECOMMENDATION
Staff recommends the City Council approve and authorize the City Manager to execute regional animal care and control services contracts with the City of Los Altos and Town of Los Altos Hills for a period of five years effective July 1, 2024 through June 30, 2029.

BACKGROUND
The City of Palo Alto (City) provides animal care and control services to the City of Los Altos and the Town of Los Altos Hills. The existing regional animal care and control contracts with Los Altos and Los Altos Hills were originally signed in 2004 and extended for two additional five-year terms.

The current contracts expire on June 30, 2024. Since 2019, animal care and shelter services are provided by Pets in Need through a contract with the City. Animal control services are provided directly by the Palo Alto Police Department.

Historically, the compensation associated with the contracts has been based on an annual percentage of animals handled by Palo Alto for each partner agency. Under this cost structure, Los Altos is responsible for 11.3% and Los Altos Hills is responsible for 4% of animal care and animal control costs. This percentage was derived from an average percentage of animals handled by Palo Alto over a ten-year period and Palo Alto’s total costs for animal control and shelter services. Los Altos has been responsible for $148,000 and Los Altos Hills has been responsible for $51,000 annually, based on the average of the previous three fiscal years.

ANALYSIS
Agreements with Los Altos and Los Altos Hills will terminate on June 30, 2024 and have been reevaluated for scope and cost of services. The new agreements (Attachments A and B) reflect a similar scope to the current agreement with an adjusted compensation model. To provide assurance to all parties that the partner agencies are paying for animals handled in their jurisdictions only, the agreement will shift from an average percentage-based model to actual 56 Agenda Item # 7.
program costs (animal care and animal control). The actual program costs will be derived from the number of animals handled in each jurisdiction as compared to all animals handled each fiscal year.

Prior to Pets in Need (PIN) operating the Animal Shelter, the City was responsible for licensing of animals and remitted the associated revenue from licenses from Los Altos and Los Altos Hills animals back to those agencies. With the City taking back the function of animal licensing, which was done by PIN during the five-year term (2019-2024) of the contract with PIN and the City, revenue from licenses issued in Los Altos and Los Altos Hills will be remitted back to those agencies.

FISCAL/RESOURCE IMPACT
The City Council approved a new five-year agreement with Pets in Need on March 18, 2024, to provide animal care and sheltering services to the City of Palo Alto, Los Altos and Los Altos Hills at the Palo Alto Animal Shelter. The new agreement with PIN represents increased costs to the City to operate the shelter. In Fiscal Year 2025, the cost to operate the shelter will be $1.4 million and animal control costs are estimated to be $715,000, for a total estimated cost of $2.1 million.

This increase in costs also translates to higher costs for Los Altos and Los Altos Hills.

The provision of animal care and control services to Los Altos and Los Altos Hills is expected to result in annual revenue of $416,000 in FY 2025. This is derived from the anticipated revenue from both agencies less licensing revenue remitted back to each agency. Expected costs to Los Altos and Los Altos Hills in Fiscal Year 2025 are $326,000 and $154,000, respectively. Expected revenue from licensing that will go back to Los Altos and Los Altos Hills is $46,000 and $18,000, respectively. The FY 2025 Proposed Operating Budget includes $218,000 in revenue from both cities. The net impact will be an increase of $198,000 in revenue from both cities, after factoring in the returned licensing revenue. Staff will bring forward budget adjustments to the FY25 Proposed Budget during the Amendments to Proposed phase.

Animal control services provided to Los Altos and Los Altos Hills are accomplished with existing staff resources and no additional staff is allocated to specifically serve Los Altos and Los Altos Hills.

STAKEHOLDER ENGAGEMENT
Staff from the Palo Alto Police Department and Community Services Department worked with representatives from Los Altos and Los Altos Hills on the development of the agreements.

Following City Council approval, staff from both partner agencies will recommend approval to their respective Councils.

ENVIRONMENTAL REVIEW
Council action on this item is exempt from CEQA review under section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effort on the environment. 57 Agenda Item # 7.

ATTACHMENTS
Attachment A: Contract between City of Palo Alto and City of Los Altos for Animal Care and Control Services.

Attachment B: Contract between City of Palo Alto and Town of Los Altos Hills for Animal Care and Control Services.

APPROVED BY:

Kristen O'Kane, Community Services Director
58 Agenda Item # 7.

Workflow Report For Item #2403-2827
Department: Community Services Division: Division N/A
This report indicates who this report will be routed to according to the set workflow at the time it was created. If you need additional review, please use the peer review function. To check the current status of the report, please search for the item in Tasks.

Workflow Step Assigned User(s)
Originator Kristen O'Kane
Division Manager Review Robert Gonzalez
Department Head Review Kristen O'Kane
Purchasing Manager Review Albert Lujan
Department Budget Manager Review Rene Escobar-Mena
ASD Review Christine Paras
Legal Review Tim Shimizu
Department Head Review (Second) Kristen O'Kane
ACM Review Kiely Nose
CM Review Ed Shikada
Department Head Review (Third) Kristen O'Kane
Clerk Review (Final) Mahealani Ah Yun
Approve Item On Agenda Automated Step
59 Agenda Item # 7.
1 AMENDED AGREEMENT FOR ANIMAL CONTROL AND SHELTERING

SERVICES

BETWEEN THE CITY OF PALO ALTO AND

THE CITY OF LOS ALTOS
This Agreement for Animal Control and Sheltering Services is made this 1st day of July, 2019, by and between the City of Palo Alto (“Palo Alto”) and the City of Los Altos (“Agency”).

RECITALS
WHEREAS, animal control and sheltering services are required by California law to be provided by incorporated cities; and
WHEREAS, Palo Alto has an established animal control and shelter operation Palo Alto Animal Shelter (or “PAAS”); and
WHEREAS, Agency has no current facilities or ability to provide those required animal services, and has requested that Palo Alto provide specified animal control and sheltering services, and animal licensing within the jurisdiction of Agency, and for the citizens of Agency; and
WHEREAS, Palo Alto has the capacity to provide such services to Agency as are hereinafter described, and is willing to do so;
WHEREAS, Palo Alto has engaged Pets In Need, a local non-profit animal services group (“PIN”), to operate PAAS; and
NOW, THEREFORE, in consideration of the following covenants, terms, and conditions, the parties agree:

SECTION 1: Term
The term of this agreement shall commence on July 1, 2019 and shall terminate on June 30, 2024, unless sooner terminated or extended by mutual agreement between Palo Alto and the Agency. The parties intend to extend this agreement so long as it is mutually advantageous. Parties agree to meet at least twelve months prior to the scheduled termination hereof and discuss the terms of such extension.

The parties intend to extend this agreement so long as it is mutually advantageous.

Parties agree to meet at least twelve months prior to the scheduled termination hereof and discuss the terms of such extension.

A. Amendments - Amendments to this Agreement must be in writing and approved by the governing body of Agency and Palo Alto. This is the entire Agreement between the parties and supersedes any prior written or oral agreements.

DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 60 Agenda Item # 7.
1 SECTION 2: Termination by Any Party
If either party fails to perform any duties or obligations imposed by this Agreement and said failure continues for sixty (60) days after written notification by the other, then the nonbreaching party may terminate this Agreement immediately after the sixty (60) day period by providing written notice of termination. Either party may terminate this agreement at any time without cause by providing one hundred eighty (180) days written notice of intent to terminate.

In any event of termination under this paragraph, Palo Alto shall be paid for all services performed until the date of such termination.

SECTION 3: Advisory Committee
The joint committee shall hereafter be referred to as the Animal Control Task Force (ACTF) consisting of the City Manager of Palo Alto or his designee, the City Manager of Agency or his/her designee, the Superintendent of PAAS, and the City Manager or his/her designee of other cities that contract with Palo Alto to provide animal control and/or sheltering services. The responsibilities of the ACTF shall include but are not limited to:

1. Review existing local animal control ordinances and make recommendations for appropriate changes

2. Assessing licensing program

3. Analyze programmatic complaints by either party or itsresidents

4. Review revenues and expenditures relating to the program SECTION 4: Agency Responsibilities

1. Agency hereby designates Palo Alto to perform, on behalf of Agency, all services as agreed to in Exhibit “A” - Scope of Services of this Agreement.

2. Agency hereby designates Palo Alto responsible for its dog license fee collection, including the issuance of licensing administrative citations.

3. Agency agrees not to adopt fees inconsistent with Palo Alto’s schedule for animal related fees during the term of the agreement.

4. Agency shall implement its own locally enacted provisions for administrative remedies with respect to impoundment, nuisance abatement of dangerous animals and other similar circumstances; provided, however, that Palo Alto will assist and respond when requested by Agency, as set forth in Exhibit “A” of this Agreement.

5. Agency agrees that it will remain responsible for arranging and conducting hearings under its Dangerous Animal Ordinances, including but not limited to, providing Hearing Officers and a location for such hearings. Alternatively, Agency may request Palo Alto to provide Hearing Officers and a location for such hearings, and Palo Alto may provide as such upon mutual agreement and resource availability. The cost of these hearings shall be borne by the animal owner; however, in the event Agency is unable to collect these costs from the animal owner; Agency shall be responsible for these costs.

DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 61 Agenda Item # 7.
2 6. Agency agrees that it shall remain solely responsible for the defense of any appeal of any decision rendered by the Hearing Officer or from any Court judgment based on claims, actions or appeals resulting from Dangerous Animal designations made under Agency’s Ordinances.

7. Agency agrees to provide assistance upon request of Palo Alto’s Animal Control Officers within Agency’s jurisdiction.

8. Agency shall be primarily responsible for the investigation and appropriate enforcement action to be taken in substantiated cases of animal cruelty, abuse, etc., under Section 597 of the California Penal Code.

9. Agency shall maintain a safe, clean, and sanitary environment for temporarily holding animals at the Agency’s designated area. Agency reports shall include description of the animal, location it was found, reporting party information and any other relevant information that would assist Palo Alto’s Animal Control Officers with the disposition of the animal. The report shall be provided to Palo Alto’s Animal Control Officers staff at pick up. If the animal is released from Agency, the report shall be sent to Palo Alto’s Animal Control Officers by the end of the work day.

10. As unanticipated events occur in Agency cities, PAAS may be required to contract with outside vendors to provide services that are above and beyond the scope of services and/or the capabilities of PAAS personnel. After consultation and agreement of services with Agency, Agency will be responsible for the cost of vendor services.

SECTION 5: Compensation

1. The purpose of this Section is to equitably divide the actual costs of providing animal control and sheltering services to Agency. The costs to provide these services are based on the actual program costs for the Palo Alto Animal Shelter and Animal Control Services Division each fiscal year.

2. Agency agrees to pay Palo Alto under the following payment schedule:
a. April 1 of current fiscal year – Palo Alto will provide Agency with cost estimate for following fiscal year
b. November 1 – Palo Alto will provide Agency with an invoice for the current fiscal year adjusted by any variance in prior year budget to actuals. Payments are due to Palo Alto by December 15 of each year.

Payments shall be sent to:

Director of Community Services
1305 Middlefield Road
Palo Alto, CA 94301

3. Agency agrees to pay 11.4% of actual program costs for the Palo Alto Animal Shelter and Animal Control Services Divisions each fiscal year.

The percentage paid under this agreement is derived from the average percentage of animals handled by Palo Alto for Agency from FY 2009 – FY 2018. Agency’s payment for service is based on 1) Agency’s proportionate use of shelter services over the period DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 62 Agenda Item # 7.
3 listed above and 2) Palo Alto’s total costs for animal control and shelter services.

4. Palo Alto will retain all boarding, impound, dog licensing and penalty fees. In previous years, Agency retained revenues from dog licensing fees collected for Agency by Palo Alto; under this Agreement, Pets In Need will be retaining Agency’s dog licensing fees to fund its administrative costs.

5. Any payments not received on or before the due date shall accrue interest between the due date and date of receipt. Interest shall be based on the prevailing rate of return earned by Palo Alto’s investments during that period.

6. In the event of early termination of this Agreement, in accordance with Section 2 of the Agreement, Palo Alto shall bill Agency a prorata amount of the quarterly payment that covers the quarter during which such termination is effective.

7. For any animal(s) required to be housed at PAAS over ninety (90) calendar days, Agency will be assessed a daily charge of $20 per animal plus any expenses necessary to care for the animal(s), commencing the ninety-first (91) day of impoundment.

8. Any unforeseen changes in State requirements relating to the care and housing of animals shall be the fiscal responsibility of Agency once implemented by Palo Alto based on Agency’s animals handled.

SECTION 6: Indemnification and Hold Harmless
Agency expressly agrees to indemnify and hold harmless Palo Alto, its officers, agents, employees and servants from all demands, claims, liabilities, losses, charges, costs, or damages caused by or arising out of Agency’s negligent or willful misconduct in the performance of this Agreement.

Palo Alto expressly agrees to indemnify and hold harmless Agency, its officers, agents, employees and servants from all demands, claims, liabilities, losses, charges, costs, or damages caused by or arising out of Palo Alto’s negligent or willful misconduct in the performance of this Agreement.

SECTION 7: Notices
All notices shall be submitted, in writing, and sent by the United States Mail, certified and postage prepaid, by private express delivery service, by facsimile transmission followed by delivery of hard copy, or by any other process mutually acceptable to the parties to the addresses stated below or to any other address noticed in writing.

Palo Alto: City of Palo Alto
Director of Community Services
1305 Middlefield Road
Palo Alto, CA 94301
Agency: City of Los Altos
Police Chief
DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 63 Agenda Item # 7.
4 1 North San Antonio Road
Los Altos, CA 94022
SECTION 8: Miscellaneous

1. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any changes resulting in Program modifications shall be provided in writing by Palo Alto to Agency and must be agreed upon and accepted by Agency as soon as legislative bodies enact any new or modified regulations regarding animals, their care and housing.

2. Palo Alto shall not be deemed in default on account of any delay or failure to perform any obligations in accordance with Agency laws, the laws of the State of California, the Palo Alto Municipal Code, and the terms of this Agreement, which directly results from an Act of God, including, without limitation, the act of a superior legal authority or an occurrence of nature.

3. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement shall remain in effect.

4. The prevailing party in any action brought to enforce the terms of this Agreement may recover from the other party its reasonable costs and attorneys’ fees expended in connection with such an action.

IN WITNESS WHEREOF, the parties have executed this Agreement in Palo Alto, County of Santa Clara, California, on the date first above stated.

CITY OF PALO ALTO CITY OF LOS ALTOS
City Manager City Manager
ATTEST: ATTEST:

APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________ ___________________________ Deputy City Attorney City Attorney
ATTACHMENTS:

EXHIBIT “A” SCOPE OF SERVICES
DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 64 Agenda Item # 7.
5 EXHIBIT “A”
Scope of Services
Palo Alto shall provide animal control and sheltering services to Agency as set forth in this Exhibit and in compliance with all related applicable laws of the State of California.

Field Services will be provided seven (7) days a week as follows:

Regular hours 8:00am – 5:00pm
On-Call hours 5:00pm – 8:00am
Public Shelter hours shall be a minimum of six (6) days per week and forty (40) hours per week.

PIN shall post the public hours on its website, and inform Palo Alto and Contract Cities in writing of any change in hours. Shelter shall be closed on designated holidays.

SECTION 1: Agency Assist
• Palo Alto Animal Control Officer (ACO) will assist Agency with the control of dangerous, aggressive, vicious, and/or attacking animals (domestic or wild). • ACO will assist Agency staff in the rescue of dogs or cats in immediate distress. • ACO will assist Agency to capture unattended, stray dogs when conditions are safe to do so.
• ACO will assist Agency staff in the active investigation of animal cruelty, abuse, or neglect incidents. Agency will be responsible for all criminal filings. • Upon request by Agency staff, ACO will assist in the investigation of animal on animal attacks.
• If Agency takes enforcement action surrounding an animal violation, Agency may request assistance of ACO to impound animal(s) and provide appropriate care at PAAS during the administrative process.
• PAAS on-duty ACO’s will assist Agency by investigating all excess number of animal complaints.
• ACO will serve as primary enforcement of Title 5 (“Animals”) of the Los Altos Municipal Code during Regular Hours and will respond according to availability and severity of the incident. Agency will provide enforcement during other times.

SECTION 2: Field Impound
• ACO will impound animals under special custody situations which would include owner arrest, hospitalization, fire, etc. Agency staff will provide ACO/PAAS staff with owner information before the end of Agency staff shift if known to Agency staff.

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6 • Confined, stray domestic animals (including those in rented PAAS humane box traps) shall be picked up during regular hours from both citizens and the Agency.

SECTION 3: Stray Animals
• ACO will impound confined, stray animals during regular hours when the owner is not present.
• ACO will pick up and dispose of reported dead stray animals during regular hours.
• Residents from Agency’s jurisdiction may bring stray animals to PAAS during regular business hours. After hours, animals may be taken to the holding area at Palo Alto Police Department. The following day, ACO will pick up and transport to the shelter for care and housing.
• Stray animals located in Agency’s jurisdiction that are taken to the shelter shall be provided care and housing. A lost and found log will be maintained at shelter in an attempt to reunite animals with owners.

SECTION 4: Disposition of Stray or Surrendered Animals
• At the conclusion of any required holding period, stray or surrendered animals may either be placed for adoption or humanely euthanized at PAAS’ discretion.

All animals placed for adoption shall be spayed or neutered, micro-chipped and vaccinated prior to placement.

SECTION 5: Surrenders
• Residents from Agency’s jurisdiction may surrender their animal(s) during regular business hours at PAAS. Residents must provide proof of residency and picture identification at the time of the surrender.
• PAAS provides disposal service for owned, dead animals for a service fee. If owner requests animal to be picked up from their home, there will be an additional fee charged to the animal owner. This service is provided during regular business hours at PAAS.

SECTION 6: Bites/Quarantine
• ACO will assist Agency staff with all animal bite on human incidents. When a dog on human bite occurs during regular hours or is in progress, ACO will respond and direct the quarantine process per California Health and Safety Code 121575 et seq. ACO will provide a report documenting the quarantine, witness DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 66 Agenda Item # 7.
7 statements and the action of the animal. PAAS will provide the report to the Agency.

Agency will be responsible for all criminal filings. For after hour incidents that are not in progress, the Agency will take an initial report and provide PAAS with a copy of the report by the end of the shift.
• PAAS shall provide for the control of rabies through quarantine and testing consistent with the provisions of California Health and Safety Code 121575 et seq.

PAAS shall be responsible for filing the Annual report of Local Rabies Control Activities and Statement of Enforcement with the California State Department of Health Services.
• Animal bite on human incidents reported by medical personnel will be accepted and documented by an ACO. PAAS will notify Agency of relevant jurisdiction of the incident for evaluation of criminal filing.
• PAAS shall provide one “actual” at cost rabies vaccination clinic in accordance with State law.

SECTION 7: Animal Licensing
• PAAS shall issue and maintain a dog licensing program for Agency including issuing Administrative Citations for licensingviolations. • Dog licenses will be processed at PAAS, by mail, and/or online. PAAS shall provide the licensing applications to residents.
• PAAS will mail reminder notices prior to the expiration of the dog license. • Cat identification tags will be available at PAAS and a database will be maintained.
• Microchip implantation and information will be available at PAAS for a fee and a database will be maintained.

SECTION 8: Veterinary Care
• Veterinary care for sick or injured stray animals will be provided. • The PAAS Veterinarian shall oversee all animal health, hygiene, and nutritional needs of the animals under the care of PAAS.

DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 67 Agenda Item # 7.
8 SECTION 9: Wildlife
• ACO will transport and asses sick/injured wildlife. Under the direction of the City Veterinarian, animals may be transported to the South Peninsula Emergency Veterinary Clinic during regular hours. On-call response will be for wild mammals only.
• Nuisance wildlife calls will be referred to Santa Clara County Vector Control or to a private pest control company.
• ACO will assess and may respond to complaints of wildlife presenting a threat to human safety and take appropriate action. Agency will assist upon request from ACO.
• ACO will pick up dead wildlife on public streets/land weighing up to 50 pounds. For animals over 50 pounds, Agency may contact a designated rendering company for removal. Removal of dead wildlife on private property should be referred to the designated rendering company and associated costs will be the responsibility of the resident
DocuSign Envelope ID: BB55BAD4-3152-4014-9D34-CFE192137534 68 Agenda Item # 7.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: Staff
Prepared By: Harun Musaefendic, Assistant Civil Engineer Approved By: Aida Fairman, Public Works Director
Subject: Consider authorizing the City Manager to execute the Memorandum of Understanding between the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (TAC) member jurisdictions establishing ongoing management and operation of the edible food recovery program to comply with the requirements of SB 1383 (California’s Short-Lived Climate Pollutant Reduction Strategy) and finding it exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15273(a)

COUNCIL PRIORITY AREA
☒Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt Resolution No. 2024-___, authorizing the City Manager to execute the Memorandum of Understanding between the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (TAC) member jurisdictions establishing ongoing management and operation of the edible food recovery program to comply with the requirements of SB 1383 (California’s Short-Lived Climate Pollutant Reduction Strategy)

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
None

FISCAL IMPACT
The City of Los Altos will receive allotted non-competitive grant funding from CalRecycle for SB 1383 compliance activities and will use part of that funding for the next two fiscal years to fund the Santa Clara County Food Recovery Program.

Per the MOU, the TAC Administrator will prepare a two-year budget. For FY 2024/25, the City of Los Altos’ contribution will be $10,446, and for FY 2025/26, it will be $12,525. The City of Los Altos’ share of $10,446 is included in the proposed Solid Waste Operating Budget for FY 2024/25. The City will receive a grant from CalRecycle and staff will transfer the funds from the 69 Agenda Item # 8.
grant back to the Solid Waste Operating Budget when funds are received. For fiscal years 2026/27 and beyond, unless additional grant funding is made available by CalRecycle, funding will come from the Solid Waste Operating Budget.

ENVIRONMENTAL REVIEW
Approval of the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Countywide Food Recovery Program is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to 15273(a) in that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purpose of meeting operating expenses.

PREVIOUS COUNCIL CONSIDERATION
June, 2013

DISCUSSION/ANALYSIS
In 2016, California Senta Bill 1383 (SB 1383) was chaptered, setting goals to reduce disposal of organic waste in landfills to reduce greenhouse gas emissions and address food insecurity. To avoid the disposal of edible food, in November 2020, the Department of Resources Recycling and Recovery (CalRecycle) developed regulations requiring jurisdictions to establish edible food recovery programs to recover (from certain large generators) the maximum amount of edible food that would otherwise be sent to landfills to feed people in need. The state goal is to reduce the amount of edible food going to landfills by 20%.

As of January 1, 2022, Tier 1 commercial edible food generators were required to arrange food recovery through a written contract or agreement with food recovery organizations or services that collect or accept self-hauled edible food for food recovery.

As of January 1, 2024, Tier 2 commercial edible food generators were required to arrange food recovery through a written contract or agreement with food recovery organizations or services that collect or accept self-hauled edible food for food recovery.

The Santa Clara County Recycling and Waste Reduction Commission Technical Advisory Committee (TAC) entered into an agreement with Joint Venture Silicon Valley (JVSV) to develop and manage the Santa Clara County Food Recovery Program. That countywide program conducts the necessary outreach to the Tier 1 and Tier 2 generators, provides assistance, connects businesses with food recovery organizations, and gathers the required data for reporting back to CalRecycle. In November 2021, the City adopted Ordinance 2021-483, establishing municipal code chapter 6.13 entitled Edible Food Recovery. The model edible food recovery ordinance was developed with flexible language that enables subsequent decisions on items that were not fully developed (i.e., enforcement, funding, and Memorandum of Understanding) when jurisdictions adopted their respective Ordinances in 2021 as required by SB 1383.

Initially, the TAC funded the Countywide Food Recovery Program using its funding from the Solid Waste Planning Fee (SWPF) of $0.78 per ton disposed of in a landfill. The statewide 70 Agenda Item # 8.
efforts to reduce organics in landfills is slowly reducing disposal tonnage, which will result in the decline of the amount collected from the SWPF. The combination of recovering more edible food from the generators, reduced disposal tonnage, and the subsequent decrease in SWPF revenues necessitated a new funding source.

In 2023, a Memorandum of Understanding (MOU) Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs was developed to fund the cost of a countywide edible food recovery program to satisfy SB 1383 requirements for a period of one year. The City of Los Altos, along with many other jurisdictions, used CalRecycle grant funding specifically for SB 1383 compliance to fund this single-year MOU, which was effective from July 1, 2023, to June 30, 2024, and covered the base program jurisdiction contributions, calculated at $133 per generator applied to the number of generators within the jurisdiction. The City of Los Altos had 41 generators (7 Tier 1 and 34 Tier 2), so the City’s base program contract cost was $5,453. The City also contributed $2,344 toward Program enhancements.

In 2022, the TAC determined that the current funding mechanism and organizational structure implemented under the one-year MOU are the most cost-effective and efficient infrastructure for participating jurisdictions to jointly administer and fund the Program. The TAC also determined that an MOU continues to be the most appropriate governance document to memorialize the terms of jurisdiction commitments.

In 2023, the TAC drafted a long-term MOU, effective July 1, 2024. The document and its terms shall remain in effect until the TAC terminates the agreement using the TAC Memorandum of Agreement’s organizational voting structure. The long-term MOU extends the commitment of participating jurisdictions to submit annual voluntary contributions to fund the mandated base program based on the number of generators in each jurisdiction, including, sharing the cost of staff time at the County of Santa Clara as the TAC Fiscal Agent. Jurisdictions may also use the long-term MOU to contribute additional optional funds for Program enhancements that TAC.

The TAC will consider and approve annually as part of its annual work plan and budget process.

Santa Clara County, as the current Fiscal Agent, will issue invoices to the jurisdictions for their committed amounts, and collected funds will be redirected to the City of Morgan Hill in its capacity as the RWRC TAC Administrator and Contracting Agent annually. The overall Program budget will not increase by more than ten percent (10%) of the prior year’s Program budget without prior approval by the County of Santa Clara Recycling and Waste Reduction Commission during its annual budget approval process.

ATTACHMENTS

1. Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Countywide Food Recovery Program

2. Exhibit A to Food Recovery Program RWRC MOU
71 Agenda Item # 8.

3. Exhibit B Agreement Creating the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee

4. Exhibit C Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs for Fiscal Year 2023/2024

5. First Amendment to Agreement Creating the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee

6. Resolution 2024-_________
72 Agenda Item # 8.
1 MEMORANDUM OF UNDERSTANDING

AMONG LOCAL PUBLIC AGENCIES

IN SANTA CLARA COUNTY

FOR COUNTYWIDE FOOD RECOVERY PROGRAM
This Memorandum of Understanding (“MOU”) is entered into by and between the cities of Cupertino, a municipal corporation of the state of California; Gilroy, a municipal corporation of the state of California; Los Altos, a municipal corporation of the state of California; Milpitas, a municipal corporation of the state of California; Morgan Hill, a municipal corporation of the state of California; Mountain View, a municipal corporation of the state of California; Palo Alto, a municipal corporation of the state of California; San José, a municipal corporation of the state of California; Santa Clara, a municipal corporation of the state of California; Sunnyvale, a municipal corporation of the state of California; the West Valley Solid Waste Management Authority (on behalf of the cities of Campbell, Monte Sereno, Saratoga, and the Town of Los Gatos); the Town of Los Altos Hills, a municipal corporation of the state of California; and the County of Santa Clara, a political subdivision of the State of California; collectively “Parties” or individually as a "Party."

RECITALS
A. The signatory Parties are also “PARTIES” to the Memorandum of Agreement (“MOA”) entered into on June 14, 2013 for the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (“TAC”), which is a separate Committee created to assist the County of Santa Clara Recycling and Waste Reduction Commission (“RWRC” or “Commission”) that advances the interests of Party Jurisdictions by performing technical and policy review to inform parties and advise the Commission on solid waste management issues, and bring together varied expertise and viewpoints for planning and implementing the Commission approved annual workplan and budget. The MOA, which remains in effect, is attached hereto and incorporated herein by reference as Exhibit B.

B. California’s Short-Lived Climate Pollutant Reduction law (SB 1383, Lara, Chapter 395, Statutes of 2016) establishes methane reduction targets for California, including a target to increase recovery by 20 percent of currently disposed edible food for human consumption by January 1, 2025.

C. To meet the mandated statewide goal, SB 1383 requires each Jurisdiction in California to establish and monitor a robust food recovery program, which will strengthen the relationships between commercial edible food generators and food recovery organizations within their communities,requiring certain food businessesto send the maximum amount of edible food they would otherwise dispose to food recovery organizations and/or services.

D. The Parties have previously agreed to jointly administer and fund the cost of a countywide edible Food Recovery Program (the “Program”) through the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs entered into and covering the time period of July 1, 2023 to June 30, 2024 (“Former MOU”) to satisfy their respective obligations under SB 1383 and the corresponding regulations. The Former MOU is attached hereto as Exhibit C.

E. The Parties desire to execute this MOU to ensure ongoing operation of the countywide food recovery program to provide for their respective share of costs for the Program.

ATTACHMENT 1
73 Agenda Item # 8.
2 F. The West Valley Solid Waste Management Authority (“Authority”) was established by the cities of Campbell, Monte Sereno, Saratoga, and the Town of Los Gatos (collectively referred to as the “Member Agencies”), pursuant to the provisions of the Joint Exercise of Powers Act (Title 1, Division 7, Article1, Section 6500 et seq. of the California Government Code) to arrange for and manage the waste reduction, collection, reuse, disposal, recycling, and diversion of discarded materials originating in the participating municipalities; and in furtherance of that purpose, the Member Agencies and the Authority have entered into agreements authorizing the Authority to act as the representative of the Member Agencies in the Food Recovery Program.

NOW, THEREFORE, the Parties agree as follows:

SECTION 1. PURPOSE OF THE MOU
The purpose of this MOU is to establish a system of:
1) Ongoing management and operation of the Food Recovery Program. 2) Payment by the Parties for their share of the costs for implementation of the Program.

SECTION 2. EFFECTIVE DATE
This MOU shall be effective on July 1, 2024 (“Effective Date”), shall supersede the Former MOU, and shall automatically reneweach year for all Parties, unless a Party withdraws, in accordance with Section 20 (Withdrawal From MOU) and subject to a Party’s annual appropriations of funds.

SECTION 3. DEFINITIONS
The original 2013 Memorandum of Agreement entered into between the parties (and as may be amended from time to time) defined in detail the duties of the TAC Administrator, Contracting Agent, and Fiscal Agent, and those definitions from the MOA shall apply to this MOU. For ease of reference, those definitions are summarized below.

3.1 The TAC Administrator provides administration and management services to the TAC and carries out the annual workplan.

3.2 The Contracting Agent executes contracts with outside contractors, including the Administrator and the Fiscal Agent that have been requested and approved by the Implementation Committee.

3.3 The Fiscal Agent serves as the treasurer of the countywide funds and is responsible for collecting the Solid Waste Planning Fee from all solid waste disposal facilities and non-disposal facilities located within Santa Clara County.

3.4 The Program Manager is the entity contracted by the Contracting Agent on behalf of the RWRC to implement the Santa Clara County Food Recovery Program.

Other terms used in this MOU that relate to the Food Recovery Program (e.g., including but not limited to the term “Jurisdictions”) are used as defined in SB 1383 and any implementing regulations, as may be amended from time to time.

SECTION 4. RESPONSIBILITIES OF THE TAC ADMINISTRATOR AND CONTRACTING AGENT
74 Agenda Item # 8.
3 5.1 The TAC Administrator will provide administration and management of the Program. These duties include overseeing the work of the Program, development of the biennial budget, and inclusion of the Program in the annual work plan and budget.The coststo perform these duties will be included in the annual work plan and budget.

5.2 Contracts executed by theContracting Agent with the Program, TAC Administrator and Fiscal Agent will be based on the approved budget for the Program. The Contracting Agent will provide an invoicing system to pay the Program Manager, TAC Administrator, and Fiscal Agent. The Contracting Agent shall provide the TAC Administrator with the proposed coststo perform these duties. The signatory Partiesto this MOU (except when acting in their authorized capacities as Contracting Agent, TAC Administrator, and Fiscal Agent) are not direct parties to the third-party contracts entered into by those agents.

SECTION 5. RESPONSIBILITIES OF THE FISCAL AGENT
The Fiscal Agent will collect and receive funds from the Partiesfor implementation of the Countywide Food Recovery Program. The Countywide Food Recovery Program Funds will be segregated from the Countywide Solid Waste Program Funds in separately numbered and coded accounts that are readily identifiable as those containing Countywide Food Recovery Program Funds or Countywide Solid Waste Program Funds. The Fiscal Agent shall not expend, use or transfer any funds except in accordance with the annual work plan and budget.

The Fiscal Agent shall provide the TAC Administrator with the proposed costs to perform these duties.

SECTION 6. RESPONSIBILITIES OF THE PROGRAM MANAGER
The Program Manager will implement the Santa Clara County Food Recovery Program as described in Exhibit A.

SECTION 7. RESPONSIBILITIES OF THE PARTIES
The Parties will share costs of implementing the Program as described in Section 9 and undertake the duties assumed by the Jurisdictions as described in Exhibit A.

SECTION 8. BIENNIAL BUDGET
The TAC Administrator will prepare a biennial (two-year) budget that encompasses costs for the Program and Program Manager, the TAC Administrator, theContracting Agent/Administration, and the Fiscal Agent.

Approval of the biennial budget shall follow the annual work plan and budget process as specified in the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee MOA.

SECTION 9. FUNDING

9.1 The Parties agree to share costs of the Program based on the number of edible food generators, as defined by the California Code of Regulations (14 CCR Section 18982) operating in their Jurisdiction on an annual basis, according to the following formula: Party’s Annual Share = (Total Budgeted Cost for Year 75 Agenda Item # 8.
4 ÷ Total Number of Edible Food Generators Under MOU) x Number of Edible Food Generators in Party’s Jurisdiction.

The Parties agree to pay annually for the costs identified in the biennial budget and approved through the annual work plan and budget process as specified in the Santa ClaraCounty Recycling and WasteReduction Technical Advisory Committee MOA.

9.2 The initial Program budget will be based on the Fiscal Year 2024 allocation including costs for the Fiscal Agent, totaling THREE HUNDRED AND TEN THOUSAND DOLLARS ($310,000). No costs for TAC Administrator or Contracting Agent are included in the initial Program budget. Should cost recovery for the TAC Administrator orContracting Agent be required in the future, these will be proposed during the annual work plan and budget process.

9.3 The Parties acknowledge that the Program Manager will evaluate the costs per Jurisdiction annually based on the number of generators operating within each Jurisdiction. Based on this evaluation, a cost adjustment will be projected to the second year of the biennial budget (see Section 8 above). The overall Program budget will not increase by more than TEN PERCENT (10%) of the prior year’s Program budget without prior approval by the RWRC.

9.4 The Fiscal Agent will annually submit to the Parties an invoice for the amounts due under this MOU by May 15th of each year. Each Party will make their payment to the Fiscal Agent based on the invoice amount within sixty (90) calendar days of receipt.

9.5 The Fiscal Agent will ensure that the Santa Clara County Food Recovery Program Fund account is segregated from the Solid Waste Program Fee Fund account managed pursuant to the TAC MOA.

9.6 Should any unspent funds remain in the Santa Clara County Food Recovery Program Fund account at the end of the fiscal year, disposition of those funds will be decided by the RWRC through the annual work plan and budget process, which could include: retaining surplusfunds as a reserve, crediting Jurisdictions toward future payment allocations, dedicating funding to food recovery infrastructure, and providing supplementalfood recovery outreach and education or other food recovery program activities.

9.7 Jurisdictions wishing to contribute additional funds for the edible food recovery enhancement program, implemented by the Program Manager, may elect to do so during the annual work plan and budget process. Any Jurisdiction opting into any voluntary enhancement program shall do so at its own discretion and at its own cost. The Fiscal Agent will include the additional enhancement program funding formally selected by the Jurisdiction in the annual invoice submitted to each Party by May 15th of each year.

9.8 In the event of a CalRecycle Implementation Schedule for a food recovery capacity shortfall identified during a Santa Clara County Edible Food Recovery Capacity Assessment, the Program budget may increase by more than TEN PERCENT (10%) of the prior year’s Program budget if needed to fund necessary capacity improvements as outlined in the CalRecycle Implementation Schedule, following prior approval of the budget increase by the RWRC.

SECTION 10. BOOKS AND ACCOUNTS
76 Agenda Item # 8.
5 The Fiscal Agent will keep complete and accurate financial records related to accomplishing the purposes of this MOU. Upon reasonable notice to the Fiscal Agent, any Party to this MOU may inspect the financial records related to this MOU.

SECTION 11. FURTHER ASSURANCES
Each Party will adopt, execute, and make any and all further assurances, documents, instruments and resolutions as may be reasonably necessary or proper to carry out the intention or to facilitate the Parties ’performance of their obligations under this MOU.

SECTION 12. REPRESENTATIONS AND WARRANTIES
Each Party represents and warrants to all other Parties as follows:

12.1 Authority: Each Party has the full legal right, power and authority under the laws of the State of California to enter into this MOU and to carry out all of its obligations herein.

12.2 Due Execution: Each Party’s representatives who sign this MOU are duly authorized to sign and bind their respective agency.

12.3 Valid, Binding, and Enforceable Obligations: This MOU has been authorized and executed by each Party and constitutes the legal, valid, and binding agreement of the Parties, and is enforceable according to its terms.

SECTION 13. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved in this MOU is exclusive of any other remedy, and each such remedy shall be cumulative and shall be in addition to every other remedy provided hereunder or hereafter existing in law or in equity or by statute or otherwise, and all remedies may be exercised without exhausting and without regard to any other remedy.

SECTION 14. INDEMNIFICATION
In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by a Party shall not be shared pro rata but, instead, the Parties agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees , and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its officers, employees , or agents, under or in connection with or arising out of any work , authority, or Jurisdiction delegated to such Party under this MOU (including but not limited to work engaged in or contracts entered into by a Party acting in their capacity as Contracting Agent, Program Manager, TAC Administrator, or Fiscal Agent.). No Party, nor any officer, board member, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any other Party hereto, its officers, board members, employees, or agents, under or in connection with or arising out of any work 77 Agenda Item # 8.
6 authority or Jurisdiction delegated to such other Party under this MOU, as indicated in this Section. The obligations set forth in this paragraph will survive termination and expiration of this MOU.

SECTION 15. SEVERABILITY
The provisions of this MOU shall be severable, and if any clause, sentence, paragraph, provision or other part shall be adjudged by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this MOU will be valid and binding on the Parties.

SECTION 16. AMENDMENTS
This MOU may only be amended by a written instrument signed by the Parties.

SECTION 17. COUNTERPARTS
This MOU may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument.

SECTION 18. USE OF ELECTRONIC SIGNATURES
Unless otherwise prohibited by law, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a writing as set forth in Evidence Code Section 1550. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the Parties. Should any Jurisdiction not permit electronic signatures only their copy of the MOU must be signed in the conventional manner.

SECTION 19. INTERPRETATION, PRIOR AGREEMENTS AND AMENDMENTS.

This MOU, including all Exhibits attached hereto, represents the entire understanding of the Parties as to those matters contained herein. In the event that the terms specified in any of the Exhibits attached hereto conflict with any of the terms specified in the body of this MOU, the terms specified in the body of this MOU shall control. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This MOU may be modified only by a written amendment duly executed by the Parties to this MOU. This MOU is intended to supplement the original MOA and does not replace the original MOA. The MOA shall remain in effect and to the extent that there are any contradictions between this MOU and the original MOA, the provisions in this MOU shall prevail.

SECTION 20. WITHDRAWAL FROM MOU
No individual Party may withdraw from this Agreement prior to July 1, 2025. Any party wishing to withdraw on or after July 1, 2025 must provide notice to the Contracting Agent on or before January 15 of each year. The Parties acknowledge that the Contracting Agent and each individual Party may recalculate Agreement costs pro rata in the event of any withdrawal from this Agreement and that this time is required in order to allow each remaining Party and the Contracting Agent to amend their respective budgets if needed. Any withdrawing Party must make full payments through the end of the-then current term ending 78 Agenda Item # 8.
7 on June 30. In no event shall this clause to be interpreted to prevent all Parties by unanimous mutual consent from withdrawing from this Agreement.

SECTION 21. NO LEGAL RELATIONSHIP
By entering into this MOU, the Parties are neither forming, nor do they intend to form a partnership, agency, or any other legal entity relationship. No Party is authorized to bind or to act as the agent or legal representative of the other Party for any purpose, and neither Party is granted any express or implied right or authority to assume or create any obligation or responsibility on behalf of or in the name of any other Party.

SECTION 22. GOVERNING LAW, VENUE
This MOU has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this MOU shall be in the County of Santa Clara.

MEMORANDUM OF UNDERSTANDING

AMONG LOCAL PUBLIC AGENCIES

IN SANTA CLARA COUNTY

FOR COUNTYWIDE FOOD RECOVERY PROGRAM
IN WITNESS HEREOF, the Parties have executed the MOU as of the last date set forth below:

City of Cupertino – City Manager Approval as to form, Cupertino City Attorney
Date: Date:

City of Gilroy- City Manager Approval as to form, Gilroy City Attorney
Date: Date:
79 Agenda Item # 8.
8 City of Los Altos – City Manager Approval as to form, Los Altos City Attorney
Date: Date:

Town of Los Altos Hills – Assistant to the
Town Manager
Approval as to form, Los Altos Hills
Town Attorney
Date: Date:

City of Milpitas – City Manager Approval as to form, Milpitas City Attorney
Date: Date:

City of Morgan Hill, as a Party and as
Contracting Agent and TAC
Administrator
Approval as to form, Morgan Hill City
Attorney
Date: Date:

City of Mountain View- Acting Public
Works Director
City of Mountain View – Finance and
Administrative Services Director
Date: Date:
80 Agenda Item # 8.
9 City of Mountain View- City Manager Approval as to form, Mountain View Senior Assistant City Attorney
Date: Date:

City of Mountain View-Assistant City
Clerk
Date:

West Valley Solid Waste Management
Authority (on behalf of the cities of
Campbell, Monte Sereno, Saratoga, and
the Town of Los Gatos) -Executive
Director
Approval as to form, West Valley Solid
Waste Management Authority General
Counsel
Date: Date:

City of Santa Clara - City Manager Approval as to form, Santa Clara City Attorney
Date: Date:

City of Palo Alto – City Manager Approval as to form, Palo Alto Assistant City Attorney
Date: Date:
81 Agenda Item # 8.
10 City of Sunnyvale – City Manager Approval as to form, Sunnyvale Interim City Attorney
Date: Date:

County of Santa Clara, as a Party and as
Fiscal Agent - Chief Operating Officer
Approval as to form and legality, Santa
Clara County Deputy County Counsel
Date: Date:

City of San José Approval as to form, San José City
Attorney
Date: Date:
82 Agenda Item # 8.
1 EXHIBIT A

PROGRAM OVERVIEW
This document describes the Santa Clara County Food Recovery Program, serving as the food recovery program (“Program”) on behalf of all jurisdictions (“Jurisdictions”) within the County, coordinating with the Jurisdictions performing their own enforcement. The details of the Program conform to the California Code of Regulations (14 CCR Section 18995.2 (f)(8), 14 CCR Section 18991.2 14 CCR Section 18991.1).

I. PURPOSE
The Countywide Program benefits the Jurisdictions by alleviating the need for duplicative staff, cost analysis, capacity assessment, expendituresfor infrastructure, labor, administration, and record keeping for the edible food recovery activities in their Jurisdiction. Additionally, this approach creates one uniform,standardized, and coordinated effort throughout the incorporated and unincorporated areas of Santa Clara County.

II. RESPONSIBILITIES
Jurisdictions
A. Shall develop a method to accept and keep records of written complaints, including anonymous complaints, regarding an entity that may be potentially non-compliant. Full details of the complaint will be communicated to the Program Manager within 10 days of receipt.

B. Shall refer all questionsreceived about the Program portions of SB 1383 implementation to the Program Manager within 10 business days. Jurisdictions should include the Program Manager in all communications to generators or food recovery organizations or services.

C. Shall maintain access to the shared database program to stay in compliance with the intent and structure of the Implementation Record which shall follow the format and elements as promulgated by CalRecycle, or other relevant statutory or administrative requirements.

D. On an annual basis, Jurisdictionsshall review and provide feedback to the Program Manager on inspection protocol, triggers, and enforcement processes. Cities and unincorporated County are encouraged to follow the procedures and stay within the suggested timeline for enforcement action set forth in the Monitoring Procedures document.

E. When informed by the Program Manager, Jurisdictions will work with the Program Manager in carrying out enforcement action with edible food generators or food recovery organizations or ATTACHMENT 2
83 Agenda Item # 8.
2 services not in compliance. The Program Manager will recommend edible food generators or food recovery organizations or services for enforcement action, and the enforcement action taken will be at the discretion of the Jurisdiction. All enforcement action will be tracked in the Program’s shared database,so it is readily available to the Program Manager, Jurisdictions, and can become part of the Implementation Record.

F. Jurisdictions will determine what large events are happening in their jurisdiction. Within 10 days of an applicant being issued a permit for a new large event, as defined below, the Jurisdiction will notify the Program about the event, and share contact information for the event organizer. This is only for large events that meet the CalRecycle threshold for the definition:
“Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event. By September 1 of each year, Jurisdictions will review the large events included in the shared database of regulated entities, to update the database to ensure no recurring events have been missed.

G. Shall work with the Program Manager on any related issues requiring Program assistance or lead in resolving the issue(s) related to complaints and/or noncompliance for any edible food generator or Food Recovery Organization or Service.

Program Manager
The Program Manager shall responsibly execute the management of the Santa Clara County Food Recovery Program (the Program). The Program Manager:

A. Shall develop and coordinate a standardized and uniform method to comply with California Code of Regulations, Title 14, Division 7, Chapter 12, “Short-Lived Climate Pollutants.” The Program Manager will operate within the Jurisdiction’s boundaries and replace the need for the Jurisdiction to create such a program on its own.

B. In the event of a CalRecycle Implementation Schedule for a food recovery capacity shortfall identified during a Santa Clara County Edible Food Recovery Capacity Assessment, The Program will work to develop the Implementation Schedule with CalRecycle and manage the effort to fund necessary capacity improvements as outlined in the Schedule. Additional Base Program costs beyond the allowable 10% yearly increase may be needed. The RWRC will review and approve or deny any needed budget changes. Funds will be collected based on the number of edible food generators and their auxiliary sites in each Jurisdiction. 84 Agenda Item # 8.
3 C. Shall conduct a review, each fiscal year, of potential new edible food generators, to ensure that as businesses open in Santa Clara County the appropriate regulated entities are added to the lists. Closing businesses will be identified during the reporting process and be eliminated from the lists.

D. Shall provide the Jurisdictions with the information and data necessary for the Jurisdictions to make their required reportsto the California Department of Resources, Recycling and Recovery (“CalRecycle”).

E. Shall retain records of inspections in the Jurisdictions for a minimum of five (5) years.

F. Shall notify the Jurisdictions promptly about any related issues that require the Jurisdictions ’ assistance or to request the Jurisdictions lead in resolving the issue(s) that arise related to noncompliance.

G. Shall fulfill and endeavor to exceed the annual education requirement for the Jurisdictions and provide the data needed for Jurisdictions to complete required CalRecycle reports.

H. Solicit required Food Recovery Reports from generators and Food Recovery Organization/Services, compile and provide the results to Jurisdictions for inclusion in the ImplementationRecords, and to Santa Clara County for use in future Capacity Planning efforts.

I. Shall conduct inspections and monitoring in compliance with CalRecycle expectations for Edible Food Generators and Food Recovery Organizations and Services.

J. The Program shall supply appropriate content for a web site, including a list of Food Recovery Organizations and Services (to be updated at least annually) and be accessible to Edible Food Generators.

K. The Program shall represent the interests of the Program with other entities, counties, and CalRecycle.

L. The Program will develop procedures and timelines for cities and unincorporated County to encourage uniformity in enforcement, which the Cities and County would be encouraged to follow.

M. The Program shall create reports about Program activities each year in September, ahead of the budgeting process for the next fiscal year. These reports shall include a narrative about the Food Recovery Program activities,statistics, total number of pounds of food recovered as reported by 85 Agenda Item # 8.
4 Edible Food Generators and Food Recovery Organizations (“FROs”), and any additional information needed by the Jurisdictions. Statistics about food waste prevention and food recovery in Santa Clara County will be shared publicly.

Edible Food Recovery Enhancements Program
The Edible Food Recovery Enhancements Program are any activities, annually identified by the Program Manager, that the Program Manager will undertake to ensure efficient food recovery and food waste prevention should the Jurisdictions choose to fund the chosen projects. Projects may include, but are not limited to, strategic capacity enhancements, projects that promote the efficient recovery of surplus food or the prevention of surplus food, as well as direct support of ongoing recovery activities, subject to approval of the RWRC.

Technical Advisory Committee Contracting Agent
A. The Contracting Agent will execute a contract with the Program Manager, chosen by the TAC, for the services outlined in the responsibilities above. The Contract will go into greater detail to ensure that all SB 1383 regulatory imperatives are handled by the Program.

B. The Contracting Agent will set up an invoicing system to pay the Program for the responsibilities outlined above.

III. ENFORCEMENT RESPONSIBILITIES FOR JURISDICTIONS
Each Jurisdiction is responsible for working with the Program on enforcement actions. Although the Jurisdiction is ultimately responsible for enforcement, the Program will support the process by drafting enforcement notices and necessary documents and by providing relevant information about previous inspections and attempts to support compliance. The Program will identify those businesses that need to be evaluated for enforcement action and will work with a Jurisdiction to ensure that CalRecycle compliant documentation is maintained.

IV. RECORDKEEPING AND REPORTING
The Program will complete all the record keeping tasks necessary for the Food Recovery Program portions of SB 1383, including records necessary for the ImplementationRecord. All necessary records will be stored digitally within 5 days of creation, and Jurisdictions will have real-time access to all these records.

The Program shall create a very brief report about Program activities at the end of each fiscal year.

Most programmatic information will be shared in September in the annual report. 86 Agenda Item # 8.

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Approved: 12/12/2023 ATTACHMENT 5
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First Amendment to MOA revised 7-18-23 Page 2 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
herein as Exhibit “1” shall remain in full force and effect except that the following amendment shall be made as set forth below. “Section III, Paragraph C. Attendance From A Remote Location” shall be amended and replaced in its entirety by the following:
“C. Satellite and Auxiliary Teleconferencing Attendance in Meetings.

1. Definitions:

Satellite Locations: Satellite Locations are defined in paragraph 2 below and include designated locations that will be determined in advance by the TAC in consultation with the Administrator.

Auxiliary Locations: Auxiliary Locations are defined in paragraph 3 below and do not include previously designated Satellite Locations and must be approved in advance by the Administrator.

2. Satellite Locations. Meetings of the TAC may be held via video teleconference from multiple Satellite Locations located within Santa Clara County. Each designated Satellite Location will be open to the public, and public comment may be made from all Satellite Locations. The TAC shall comply with all Brown Act teleconferencing requirements, including but not limited to, requiring a quorum of the TAC to participate from Satellite Locations within the TAC’s jurisdiction, posting the agendas at all Satellite Locations, and posting the members’ Satellite Location on the notice and agenda. Satellite Locations, including number and location, shall be determined by the TAC in consultation with the Administrator.
3 Auxiliary Teleconference Location. In the event of an unavoidable schedule conflict, a member may participate in a meeting from an Auxiliary Teleconference Location not previously designated as a Satellite Location via teleconferencing technology, provided that an Auxiliary Teleconference Location meeting room or rooms comply with all Brown Act teleconferencing requirements, including, but not limited to, the ability to connect the Auxiliary Teleconference Location to the other locations where TAC members are meeting and the ability for the public to address the TAC directly. The Auxiliary Teleconference Location will be open to the public, and public comment may be made from the separate Auxiliary Teleconference Locations. The agenda shall be posted at each Auxiliary Teleconference Location, and the agenda will include the member’s separate Auxiliary Teleconference Location on the notice and agenda. The member shall comply with all Brown Act teleconferencing requirements.

In such event, the member will notify the Administrator at least seven (7) days in advance of the meeting and request to attend from an Auxiliary Teleconference Location. The Administrator will advise the member if attendance from the Auxiliary Teleconference Location is permissible. If attendance from the Auxiliary Teleconference Location is permissible, the Administrator will comply with all Brown Act teleconferencing requirements, including but not limited to, requiring a quorum of the TAC to participate from teleconferencing locations within the TAC’s jurisdiction.

The member shall be responsible for posting of the agenda and public access at the Auxiliary Teleconference Location.

DocuSign Envelope ID: 50EB0D93-AE32-4CFA-89CD-94F28F168CDB 152
Agenda Item # 8.

First Amendment to MOA revised 7-18-23 Page 3 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
A member who attends a meeting from a separate Auxiliary Teleconference Location outside the jurisdiction of Santa Clara County will not be included in the count to determine a quorum; however, the member's vote will be counted. A member who attends a meeting from a separate Auxiliary Teleconference Location within the jurisdiction of Santa Clara County shall be included in the count to determine the quorum.

Attendance from an Auxiliary Teleconference Location is to be used only in rare cases of unavoidable schedule conflicts. In person and Satellite Location attendance at meetings is strongly preferred and encouraged.

2. Except as amended by this FIRST AMENDMENT, all other applicable terms and conditions of the original Agreement and attachments shall remain in full force and effect. The terms of this First Amendment shall control if any conflict exists.

3. The unenforceability, invalidity or illegality of any provision(s) of this FIRST AMENDMENT shall not render the other provisions unenforceable, invalid or illegal.

4. The PARTIES may execute this FIRST AMENDMENT in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. The parties agree that an electronic copy of a signed agreement, or an electronically signed agreement, has the same force and legal effect as an agreement executed with an original ink signature. The term “electronic copy of a signed agreement” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed agreement in a portable document format. The term “electronically signed agreement” means an agreement that is executed by applying a verified electronic signature using technology approved by the County.

5. The signatories to this FIRST AMENDMENT warrant and represent that each is authorized to execute this FIRST AMENDMENT and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this FIRST AMENDMENT.

6. This FIRST AMENDMENT is authorized by Article XII, Section G, of the AGREEMENT, which provides that the AGREEMENT may be amended by unanimous written agreement of the PARTIES.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 50EB0D93-AE32-4CFA-89CD-94F28F168CDB 153
Agenda Item # 8.
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First Amendment to MOA revised 7-18-23 Page 5 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
CITY OF GILROY, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Jimmy Forbis Name: Andy Faber
City Administrator City Attorney
CITY OF LOS ALTOS, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Gabriel Engeland Name: Jolie Houston
City Manager City Attorney
TOWN OF LOS ALTOS HILLS, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Peter Pirnejad Name: Steve Mattas
Town Manager Town Attorney
TOWN OF LOS GATOS, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Laurel Prevetti Name: Gabrielle Whelan
Town Manager Town Attorney
Date:___________
By:___________________________________
Name: Wendy Wood, Town Clerk
CITY OF MILPITAS, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ DocuSign Envelope ID: ECAE7356-667A-44FA-B0C6-F77EB06ADDB6 12/1/2023
11/21/2023
11/21/2023
11/27/2023
11/21/2023
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First Amendment to MOA revised 7-18-23 Page 6 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
Name: Ned Thomas Name: Michael Mutalipassi
Acting City Manager City Attorney
CITY OF MONTE SERENO, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Steve Leonardis Name: Kristen Powell
City Manager City Attorney
CITY OF MORGAN HILL, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Christina Turner Name: Donald Larkin
City Manager City Attorney
CITY OF MOUNTAIN VIEW, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Kimbra McCarthy Name: Diana Fazely
City Manager Assistant City Attorney
Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Dawn Cameron Name: Derek Rampone
Public Works Director Finance Director & Administrative Services Director
CITY OF PALO ALTO, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Ed Shikada Name: Caio Arellano
City Manager City Attorney
DocuSign Envelope ID: ECAE7356-667A-44FA-B0C6-F77EB06ADDB6 11/26/2023
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DocuSign Envelope ID: D7C031C0-3ED8-49EE-9C9A-027B2D999B6E 156
Agenda Item # 8.

First Amendment to MOA revised 7-18-23 Page 7 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
CITY OF SAN JOSE, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Sarah Zarate Name: Rosalia Burgueno-Tapia
Director of City Manager’s Office of Senior Deputy City Attorney Administration, Policy and
Intergovernmental Relations
CITY OF SANTA CLARA, a chartered municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Jovan D. Grogan Name: Glen R. Googins
City Manager City Attorney

CITY OF SARATOGA, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: James Lindsay Name: Richard Taylor
City Manager City Attorney
CITY OF SUNNYVALE, a municipal corporation of the State of California Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Kent Steffens Name: Rebecca Moon
City Manager Senior Assistant City Attorney
DocuSign Envelope ID: ECAE7356-667A-44FA-B0C6-F77EB06ADDB6 11/27/2023
12/6/2023
11/27/2023
11/21/2023
11/21/2023
11/21/2023
Date: 12/11/2023 PST
Email: [email protected]
12/11/2023
Date: 12/11/2023 PST
Email: [email protected]
12/11/2023
DocuSign Envelope ID: D7C031C0-3ED8-49EE-9C9A-027B2D999B6E 157
Agenda Item # 8.

First Amendment to MOA revised 7-18-23 Page 8 of 8
Creating the Santa Clara County
Recycling and Waste Reduction
Technical Advisory Committee
SANTA CLARA VALLEY WATER DISTRICT, a State of California Special District Approved as to Form:

Date: __________ Date: __________
By: __________________________________ By: _______________________________ Name: Rick Callender, Esq. Name: Brian Hopper
Chief Executive Officer Senior Assistant District Counsel DocuSign Envelope ID: A7CA9436-AB2C-4D1D-A9F0-BB3794822F53 12/8/2023 12/5/2023
DocuSign Envelope ID: D7C031C0-3ED8-49EE-9C9A-027B2D999B6E 158
Agenda Item # 8.

ATTACHMENT 6
Resolution No. 2024- Page 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM

OF UNDERSTANDING AMONG LOCAL PUBLIC AGENCIES IN SANTA

CLARA COUNTY FOR COUNTYWIDE FOOD RECOVERY PROGRAM
WHEREAS, On July 9, 2013, the City Manager signed the agreement with Santa Clara County, creating the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (TAC); and
WHEREAS, On November 9, 2021, the City Council adopted ordinance No. 2021-483 amending the Los Altos Municipal Code to add Chapter 6.13 “Edible Food Recovery”; and WHEREAS, On May 1, 2023, the City Manager signed the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby

1. Authorize the City Manager to execute the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for the Countywide Food Recovery Program on behalf of the City.

2. Authorizes the City Manager to take such further actions as may be necessary to implement the foregoing memorandum.

3. Authorizes the City to continue providing funding for the edible food recovery program for FY 2024/25 in the amount of $10,446 and for FY 2025/26 in the amount of $12,525.

4. Find that the City Council’s action in approving this resolution is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to 15273(a) in that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purpose of meeting operating expenses.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024 by the following vote:
159
Agenda Item # 8.

ATTACHMENT 6
Resolution No. 2024- Page 2
AYES:

NOES:

ABSENT:

ABSTAIN:
________________ __
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
160
Agenda Item # 8.

City Council Agenda Report
Meeting Date: June 11, 2024
Prepared By: Nick Zornes
Approved By: Gabe Engeland
Subject: Approve Resolution Authorizing Application to and Participation in the HCD Prohousing Designation Program

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☒Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve Resolution Authorizing Application to and Participation in the HCD Prohousing Designation Program.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
Ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970.

BACKGROUND
Increasing the availability of housing statewide is critical to bettering the quality of life of all Californians and to ending homelessness. The 2019-2020 Budget Act provided a spectrum of support, incentives, and accountability measures to meet California’s housing goals, and provided for the establishment of the Prohousing Designation Program.

DISCUSSION
On February 27, 2024, the City Council approved the Resolution Authorizing Application to and Participation in the HCD Prohousing Designation Program (“Resolution”). The Prohousing Designation Program Application was submitted on February 29, 2024, to HCD. Staff received comments requesting a 30-day public comment and review period, which was completed on May 13, 2024. One comment was received which did not require any Application modifications. Staff is also working with the Santa Clara Continuum of Care to establish a referral process for unhoused 161
Agenda Item # 9.
individuals as required by HCD’s Prohousing Designation Program. Additionally, HCD requested minor revisions to the Resolution, which has been revised to incorporate their changes and presented today for Council approval.

The Program creates incentives for Jurisdictions that are compliant with State Housing Element Law and that have enacted Prohousing Policies. These incentives will take the form of additional points or other preference in the scoring of applications for competitive housing and infrastructure programs. The administrators of each such program will determine the value and form of the preference.

Examples of HCD Prohousing Policies:
 2H: Absence, elimination, or replacement of subjective development and design standards with objective development and design standards that simplify zoning clearance and improve approval certainty and timing.
 2J: Priority permit processing or reduced plan check times for ADUs/JADUs or multifamily housing.
 2M: Limitation on the total number of hearings for any project to three or fewer.  3A: Waiver or significant reduction of development impact fees for residential development with units affordable to Lower-Income Households.

ATTACHMENTS

1. Draft Resolution
162
Agenda Item # 9.

RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING

DESIGNATION PROGRAM
WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and
WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive Applications for specified housing and infrastructure funding; and
WHEREAS, the California Department of Housing and Community Development (“Department”) has adopted regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and
WHEREAS, the City of Los Altos (“Applicant”) desires to submit an Application for a Prohousing Designation (“Application”).

THEREFORE, IT IS RESOLVED THAT:

1. Applicant is hereby authorized and directed to submit an Application to the Department.

2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law.

3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production.

Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that the Prohousing Policies in its Application comply with its duty to Affirmatively Further Fair Housing pursuant to Government Code sections 8899.50 and 65583. Applicant further acknowledges and confirms that its general plan is in alignment with an adopted sustainable communities strategy pursuant to Public Resources Code section 21155- 21155.4. Applicant further acknowledges and confirms that its policies for the treatment of homeless encampments on public property comply with and will continue to comply with the Constitution and that it has enacted best 163
Agenda Item # 9.
practices in its jurisdiction that are consistent with the United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022, update).

4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).

5. Applicant acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable law.

6. The Assistant City Manager of Land Use is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program.

PASSED AND RE-ADOPTED this day of , 2024 by the following vote: AYES: _______ NOES: _______ ABSENT: _______ ABSTAIN: _______ The undersigned, Jonathan D. Weinberg, Mayor, of Applicant, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed.

SIGNATURE: DATE:

NAME: TITLE:

ATTEST:

Melissa Thurman MMC, City Clerk
164
Agenda Item # 9.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Council
Prepared By: Manny A. Hernandez, Parks & Recreation
Director
Approved By: Gabriel Engeland, City Manager
Subject: City Council to appoint the City of Los Altos representative on the Sourcewise Advisory Council

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Staff recommends that City Council appoint the Senior Commission recommended representative to be on the Sourcewise advisory council.

At the May 6, 2024 meeting, the Senior Commission selected Commissioner Jane Cohen, by a unanimous vote, to recommend to City Council to be the City of Los Altos representative on the Sourcewise Advisory Council.

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
 Does City Council wish to appoint Jane Cohen the City of Los Altos representative to the Sourcewise Advisory Council?

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act (CEQA).

PREVIOUS COUNCIL CONSIDERATION
April 30, 2024
165
Agenda Item # 10.

DISCUSSION/ANALYSIS
Sourcewise is a 501 (c)(3) nonprofit organization that collaborates with Santa Clara County, state and local networks to provide access to programs and information on support services for the aging population. The purpose of the Council is to advise Sourcewise and its Board of Directors about the needs of older adults and disabled persons in the county, to advocate on behalf of the most vulnerable and those of greatest need within the community, and to inform the community of resources and services available through Sourcewise. Sourcewise was previously known as the Council on Aging for Silicon Valley.

The Advisory Council operates under the authority of the federal Older Americans Act and the state Older Californians Act. Community organizations, county districts and local agencies within Santa Clara County are represented on this 37-seat advisory council.

Advisory council members will report on events and needs within their communities and take back to their communities what they’ve learned through their council participation. Members also serve on committees of the Council that advocate for specific needs, such as transportation, legislation, or health.

Advisory council members are actively involved in the development, implementation, and monitoring of the Area Plan, which assesses unmet needs and identifies service goals and objectives. Members are also included in the evaluation of applications for grants for services such as nutrition, legal aid, and adult day care.

It is not required for advisory council members to be residents of the City but should be part of or actively engage with senior coordinating councils in their communities. They should also actively engage with advocacy organizations, elected officials, and the general public for the purpose of increasing awareness of issues of concern to older adults and disabled persons.

Sourcewise advisory council member terms are three years, beginning July 1st, and may renew for one additional term. The advisory council meetings currently take place via Zoom on the 1st Monday of each month, between 12pm and 2pm. Los Altos Senior Commission meetings are the 1 st Monday of each month at 3:30pm.

The Los Altos Senior Commission is recommending Commissioner Jane Cohen to be the City of Los Altos representative on the Sourceswise Advisory Council for a three-year term starting July 2024. The Commission passed the motion for this recommendation unanimously (5-0) at its May 6, 2024 meeting.

ATTACHMENTS

1. Resolution
166
Agenda Item # 10.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

TO APPOINT SENIOR COMMISSIONER JANE COHEN AS THE CITY

REPRESENTATIVE TO THE SOURCEWISE ADVISORY COINCIL FOR A

THREE-YEAR TERM WITH THE POSSIBILITY OF ONE ADDITIONAL
TERM
WHEREAS, Sourcewise is a 501 (c)(3) nonprofit organization that collaborates with Santa Clara County, state and local networks to provide access to programs and information on support services for the aging population: and
WHEREAS, the City of Los Altos would like a representative on the Sourcewise Advisory Council; and
WHEREAS, the City of Los Altos does not currently have representation on the Sourcewise 37-seat Advisory Council; and
WHEREAS, by unanimous vote at the May 6, 2024 regular meeting, the Los Altos Senior Commission recommended Senior Commissioner Jane Cohen to City Council to be the Sourcewise representative for the City of Los Altos; and WHEREAS, Sourcewise advisory council member terms are three years, beginning July 1st, and may renew for one additional term.

WHEREAS, the Sourcewise Board of Directors will review and seat Advisory Council appointments at their meeting following receiving the appointment information; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby appoints Jane Cohen as the Sourcewise representative for the City of Los Altos.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
167
Agenda Item # 10.

Resolution No. 2024-XX Page 2
ATTACHMENT 1
_____________________________
Melissa Thurman, MMC
City Clerk
168
Agenda Item # 10.

City Council Agenda Report
Meeting Date: June 11, 2024
Prepared By: Melissa Thurman, City Clerk
Approved By: Gabriel Engeland, City Manager
Subject: Approve the formation of a Subcommittee of the City Council for the City Manager’s Performance Review

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve the formation of a Subcommittee of the City Council for the City Manager’s Performance Review

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
During the “Future Agenda Items” portion of the May 28, 2024 City Council meeting, Mayor Jonathan D. Weinberg requested a future agenda item to form a Council Subcommittee of the City Manager’s Performance Review. It is recommended that Mayor Weinberg and Vice Mayor Dailey serve on this subcommittee.

Upon completion of the City Manager’s Performance Review, this subcommittee will be disbanded.
169
Agenda Item # 11.

City Council Agenda Report
Meeting Date: June 11, 2024
Prepared By: Melissa Thurman, City Clerk
Approved By: Gabriel Engeland, City Manager
Subject: Approve the 2024 Youth Commission Interview Subcommittee’s appointment recommendations to the Los Altos Youth Commission for FY2024/25

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve the 2024 Youth Commission Interview Subcommittee’s appointment recommendations to the Los Altos Youth Commission for FY2024/25

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION

1.) Does the Council wish to accept the recommended appointments to the Youth Commission for FY2024/25?

2.) Would the Council like to provide further direction to staff regarding the Youth Commission application process?

FISCAL IMPACT
Not applicable

ENVIRONMENTAL REVIEW
Not applicable

PREVIOUS COUNCIL CONSIDERATION
At the regular meeting of the City Council on December 12, 2023, the Council created the ad hoc Youth Commission Interview Subcommittee consisting of Mayor Jonathan D. Weinberg and Vice Mayor Pete Dailey.

DISCUSSION/ANALYSIS
On May 23, 2024, the Youth Commission Interview Subcommittee, consisting of Mayor Jonathan D. Weinberg and Vice Mayor Pete Dailey, in accordance with Section 2.08.030.C of the Los Altos 170
Agenda Item # 12.

Municipal Code, interviewed 14 applicants to the Youth Commission. The City received 21 total applications for seven open seats to the Commission. Seven applicants were unable to attend the interviews in-person. For those who were unable to attend and who provided prior notice to the City Clerk’s office regarding their schedule conflict, three questions were provided to them to submit written answers to prior to the interviews. Three of the seven applicants who could not attend in person responded with answers to those questions, and those responses were issued to Mayor Weinberg and Vice Mayor Dailey prior to the in-person interview sessions.

Out of all the applications received, none were from students from Mountain View High School.

The Youth Commission has the following vacancies to fill for FY2024/25:
 Six full-term seats, expiring in June 2026
 One partial-term seat, expiring in June 2025, due to resignation mid-term Upon completion of the interview sessions, the Mayor and Vice Mayor confirmed their appointment recommendations for the vacancies on the Youth Commission:

Recommendations for six full-term seats, expiring in June 2026:
 Jasmine Cheng, 17 years old, 12th grade at Los Altos High School  Darius Sayar, 16 years old, 11th grade at St. Francis High School  Ryan Kim, 16 years old, 11th grade at Bellarmine College Preparatory School  Asha Rammohan, 15 years old, 10th grade at Los Altos High School  Riya Srivastava, 15 years old, 10th grade at Pinewood High School  Ishika Anand, 14 years old, 9th grade at Los Altos High School Recommendation for one partial-term seat, expiring in June 2025:
 Talinn Hatti (Incumbent), 16 years old, 12th grade at Los Altos High School The following two applicants were identified as Alternates, should any of the above students be unable to accept their appointment to the Youth Commission:
 Aaroushi Sheth, 15 years old, 10th grade at Homestead High School  Rishi Chen, 15 years old, 10th grade at Pinewood High School If the City Council accepts the subcommittee’s recommendation and each of the applicants accepts the appointment, then next year’s Youth Commission will be composed as follows:
171
Agenda Item # 12.

Name Age Grade School
Vibha Bengani 15 11 Homestead HS
Sophie Chen 16 12 Woodside Priory
Mariana Leaver 16 11 Living Wisdom HS
Eli Sobel 17 12 Kehillah
Cheng, Jasmine 17 12 Los Altos HS
Darius Sayer 16 11 St. Francis
Ryan Kim 16 11 Bellarmine Col. Prep.

Asha Rammohan 15 10 Los Altos HS
Riya Srivastava 15 10 Pinewood
Ishika Anand 14 9 Los Altos HS
Talinn Hatti 16 12 Los Altos HS
172
Agenda Item # 12.

City Council Agenda Report
Meeting Date: June 11, 2024
Prepared By: Jon Maginot
Approved By: Gabriel Engeland
Subject: Resolution authorizing application to the Director of Industrial Relations for a Certificate of Consent to self-insure Workers’ Compensation liabilities

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution authorizing application to the Director of Industrial Relations, State of California for a Certificate of Consent to self-insure Workers’ Compensation liabilities

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
None

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
Historically, the City of Los Altos has been self-insured for Workers Compensation Insurance coverage. As of July 1, 2024, the City will join the Bay Cities Joint Powers Insurance Authority (BCJPIA) Workers Compensation Pool. As the City is joining BCJPIA, the City is required to adopt a resolution authorizing application to the State of California for a certificate of consent to self-insure and indicating that the City is joining the JPA.

ATTACHMENTS

1. Resolution No. 2024-xx
173
Agenda Item # 13.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL

RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF-INSURE WORKERS’ COMPENSATION LIABILITIES
WHEREAS, the City of Los Altos is currently self-insured for Workers’ Compensation and will be joining the Bay Cities Joint Powers Insurance Authority Workers’ Compensation Pool as of July 1, 2024; and
WHEREAS, the City is required to submit an application to the State of California for a Certificate of Consent to self-insure workers’ compensation liabilities.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes the City of Los Altos to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure workers’ compensation liabilities and the City Manager, or his designee, is authorized to execute any and all documents required for such application.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
174
Agenda Item # 13.

City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Council
Prepared By: Aida Fairman, Public Works Director
Approved By: Gabriel Engeland, City Manager
Subject:

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Conduct a Hearing regarding the Report of Sewer Charges to be collected on the Fiscal Year 2024/25 Tax Roll; waive all objections and protests; adopt Resolution No. 2024-__ approving the Report of Sewer Service Charge for the Fiscal Year 2024/25 and directing the Filing of Charges for Collection by the County Tax Collector; and find that the adoption of the resolution is exempt from review under CEQA pursuant to CEQA Guidelines Section 15273

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
Not applicable

FISCAL IMPACT
There is no fiscal impact on the City’s General Fund. The annual sewer service charge of $9,598,091.49 will be included in the FY24-25 Sewer Fund revenue budget.

ENVIRONMENTAL REVIEW
The adoption of the proposed resolution is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15273 (Rates, Fares, Tolls, and Charges), in that the proposed action involves setting and collecting sewer rates that will be used in the ongoing operation and maintenance of existing sewer infrastructure or to fund capital projects within an existing service area.

PREVIOUS COUNCIL CONSIDERATION
June 27, 2023; June 13, 2023; May 9, 2023; February 28, 2023 175
Agenda Item # 14.

DISCUSSION/ANALYSIS
Los Altos Municipal Code Chapter 10.12 authorizes the City to impose sewer service charges to fund costs associated with the City’s sanitary sewer system. The City Council passed Ordinance No. 2023-494 in June 2023, establishing sewer rates to be applied for the five-year period beginning FY 2023/24 and ending in FY 2027/28.

In accordance with Municipal Code sections 10.12.135 and 10.12.140 and Ordinance No. 2023- 494, the rate structure for the sewer service charges is comprised of two components: (1) a fixed annual per parcel base charge that is determined based on the number of equivalent dwelling units (“EDU”) assigned to a property: and (2) a variable quantity charge. One EDU equates to the quantity of wastewater an average single-family residential customer discharges to the sewer system. One EDU is assigned to each single-family residential home. The number of EDUs assigned to other customers is based on their expected wastewater flows relative to an average single-family residential customer. The quantity charge is imposed on a per-unit basis, with one unit equal to one hundred cubic feet, or 745 gallons, of metered water use. The total amount of the quantity charge is based on a customer’s average winter water use from the prior year (using the three wettest months of the prior year) multiplied by 12 and is designed to reflect a customer’s estimated wastewater flow. Estimated average winter water usage best reflects actual flows into the sewer system because outdoor water use is least likely to occur.

The City’s Sewer Service Charges are imposed pursuant to California Health and Safety Code section 5471 et. Seq. Section 5471 previously required that charges adopted in accordance therewith be adopted by an ordinance approved by two-thirds of the members of the City Council.

Ordinance 2018-445 amended the Municipal Code Section 10.12.130 to allow future Sewer Service Charges to be adopted by a resolution in accordance with the provisions of the amended Health and Safety Code section 5471.

In order to levy sewer service charges on property bills for FY 2024/25, the Council must hold a hearing on the report of charges to be submitted to the County for collection for the fiscal year.

That report, prepared by NBS, is on file with the City Clerk, and the body of the report (excluding the parcel list) is included here as Attachment 1. Following the hearing, the Council may adopt Resolution 2024- ____ and direct the Filing of Charges for Collection by the County Tax Collector.

Notices of hearing to consider the Annual Sewer Service Charge Report were published in the Los Altos Town Crier on May 8 and May 15, 2024.

ATTACHMENTS

1. NBS Sewer Service Charge Report dated June 2024 without Listing of Sewer Service Charges

2. Resolution No. 2024 - ___
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ATTACHMENT 1
Fiscal Year 2024/25 Annual Report For:

Sewer Service Charge
June 2024
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CITY OF LOS ALTOS

SEWER SERVICE CHARGE
Los Altos City Hall
1 North San Antonio Road
Los Altos, CA 94022
Phone - (650) 947-2700

CITY COUNCIL
Jonathan Weinberg, Mayor
Pete Dailey, Vice Mayor
Lynette Lee Eng, Councilmember
Neysa Fligor, Councilmember
Sally Meadows, Councilmember

CITY STAFF
Gabriel Engeland, City Manager
Aida Fairman, Public Works Director
Thanh Nguyen, Senior Civil Engineer
NBS
Tim Seufert, Client Services Director
Adina McCargo, Project Manager
Kristin Harvey, Administrator
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TABLE OF CONTENTS

1. INTRODUCTION ..............................................................................................................1

2. SEWER SERVICE CHARGE CALCULATION..........................................................................2

2.1 Base Charge (Per EDU) ..................................................................................................2

2.2 Usage Charge (Per Unit of Estimated Sewer Use).........................................................2

3. SEWER SERVICE CHARGE RATES ......................................................................................3

4. WET SEASON MONTHS ...................................................................................................4

5. SUMMARY OF LAND USE CLASSIFICATIONS.....................................................................5

6. TOTAL ANNUAL CHARGES ...............................................................................................6

7. LISTING OF SEWER SERVICE CHARGES .............................................................................7

8. RESOLUTION FOR FISCAL YEAR 2024/25..........................................................................8 179
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 1

1. INTRODUCTION
The City of Los Altos (the “City”) imposes a Sewer Service Charge to fund costs associated with the City’s sanitary sewer system in accordance with its Municipal Code Chapter 10.12. The City restructured the Sewer Service Charge in July 2013 to ensure a flow-of-funds for the on-going operation and maintenance, and to fund the upgrading and refurbishing of the City’s sanitary sewer system. The main objectives for updating the rate structure were to ensure a fair and equitable charge to all sewer users and to stabilize the charges to provide needed revenue.

A study was completed in February 2018 to support increased rates beginning July 1, 2018 and ending June 30, 2023. The City Council adopted an Ordinance in July 2018 establishing the Sewer Service Charge to be applied to each of the succeeding five fiscal years.

A study was completed in January 2023 to support increased rates beginning July 1, 2023 and ending June 30, 2028. The City Council will review a current Ordinance in June 2023 to establish the Sewer Service Charge to be applied to each of the succeeding five fiscal years, which is comprised of a base charge per equivalent dwelling unit, plus a usage charge per estimated sewer unit. The adopted rate structure is designed to reduce volatility in the City’s sewer revenue stream and equitably allocate costs to each customer class of sewer use.

The Sewer Service Charge is levied pursuant to the California Health and Safety Code, Sections 5471 et seq. and the City’s Municipal Code Chapter 10.12. Payment of the Sewer Service Charge for each parcel will be made in the same manner and at the same time as payments are made for property taxes. This report contains the necessary data required to establish the Sewer Service Charge and is submitted for filing in the office of the City Clerk, where it shall remain open for public inspection. 180
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 2

2. SEWER SERVICE CHARGE CALCULATION
The total annual Sewer Service Charge for a parcel will be the sum of the base charge plus the usage charge. The calculation for each charge is described in this section and detailed in the City’s Municipal Code Chapter 10.12.

2.1 Base Charge (Per EDU)
The base charge is determined by multiplying the per equivalent dwelling unit (EDU) rate by the number of EDUs on each parcel. For residential parcels, 1.0 EDU is assigned for each dwelling unit (multi-family residential parcels included).

Parcels with non-residential structures or improvements shall also be assigned 1.0 EDU for the first 110 water units (or fraction thereof) of estimated sewer use for non-residential improvements on the parcel plus a number of additional EDUs (or fractions thereof) equal to the remaining estimated sewer use for non-residential improvements on the parcel divided by 110. A minimum of 1.0 EDU is assigned to each non-residential parcel or group of parcels associated with a shared meter.

Where multiple non-residential parcels share a common water meter, the equivalent dwelling units calculated based on water use measured by that meter shall be divided equally amongst the parcels sharing the meter.

2.2 Usage Charge (Per Unit of Estimated Sewer Use)
The usage charge is based on water consumption data provided by the California Water Service Company for the previous year. The three monthly billing periods which indicate the lowest total water consumption are selected as the wet seasons in that they represent a reasonable approximation of the amount of sewer usage. Water usage from the wet season months is averaged and multiplied by 12 to calculate estimated annual sewer usage. One unit is equal to 100 cubic feet of sewer use.

Where actual monthly water consumption data is not available for a water account on a parcel (as when a structure(s) on the parcel is recently connected to a water system), sewer use is estimated as the average estimated sewer use for the prior year of all parcels in the same land use. For purposes of this section, land uses are classified as follows:
• Single-Family Home
• Condominium Unit
• Multi-Family Residence (two dwelling units)
• Multi-Family Residence (three to four dwelling units) • Multi-Family Residence (five or more dwelling units)
• Church
• Commercial/Industrial
• Institutional
• Park
• School
• Government
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 3

3. SEWER SERVICE CHARGE RATES
To provide the revenue to keep up with the increase in projected revenue needs, the City is in the process of adopting an updated five-year rate structure based on a rate study completed in January 2023. Both the base charge and the usage charge per sewer unit will be increased annually each year. One unit is equal to 100 cubic feet of sewer use. The following table shows the proposed rates through Fiscal Year 2027/28 based on the rate study.

Adopted Rates FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Per EDU (Base Charge) $340.49 $391.56 $450.29 $517.83 $595.50 Per Unit of Estimated Sewer
Use (Usage Charge) $3.30 $3.80 $4.37 $5.03 $5.78
Percentage Increase over
Prior Fiscal Year 15.0% 15.0% 15.0% 15.0% 15.0%
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 4

4. WET SEASON MONTHS
The “wet season months” are the three monthly billing periods for which the records of the California Water Service Company indicate the lowest total water consumption during that calendar year by parcels connected to the City’s sewer system that are serviced by the California Water Service Company.

In 2023, the City’s three lowest months for water use were January, February, and March. Therefore, these are the months used to calculate each individual parcel’s estimated annual sewer usage for Fiscal Year 2024/25.

The following table provides the total annual sewer usage for calendar year 2023, as provided by the California Water Service Company.

Calendar Year 2023 Total Water Consumption
for the City of Los Atos (1,2)

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
108,119 96,662 94,989 111,626 176,066 266,316 300,060 284,321 307,845 263,174 218,919 169,020 (1) Data provided by the California Water Service Company for the City of Los Altos and certain parcels located within the Town of Los Altos Hills and unincorporated areas of the Santa Clara County that are connected to the City’s sewer system. (2) One unit = 100 cubic feet of sewer use.
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 5

5. SUMMARY OF LAND USE CLASSIFICATIONS
The following summarizes the estimated annual sewer usage for properties that are connected to the City’s sewer system for Fiscal Year 2024/25.

Land Use Classification
Number of
Parcels (1)
Total Estimated
Yearly Sewer Use
(in Units) (1)
Average Sewer
Use Per Parcel (2)
Single-Family Home 10,368 906,744 87
Condominium Unit 1,033 53,645 52
Multi-Family Residence (two units) 65 5,900 91
Multi-Family Residence (three to four dwelling units) 11 1,208 110 Multi-Family Residence (five or more dwelling units) 68 22,838 336 Church 22 9,436 429
Commercial/Industrial 458 87,750 192
Institutional 3 15,348 5116
Park 4 2,084 521
School 10 9,560 956
Government 10 8,036 804
Vacant 2 0 0
(1) Usage data includes all parcels in the City of Los Altos and in unincorporated Santa Clara County served by the City of Los Altos’s sewer program. The City’s program uses capacity and facilities provided to the program by the City of Mountain View to serve some parcels in the City of Los Altos. These parcels are charged a Sewer Service Charge by the City of Los Altos, and data for these parcels is included in the above table. The City of Los Altos compensates the City of Mountain View for access to the Mountain View sewer system by providing the Mountain View’s sewer program with access to a similar volume of service from the Los Altos system. Parcels located in Mountain View, but connected to the City’s sewer system, are receiving service from the Mountain View sewer program and are not included in the above table or subject to City’s Sewer Service Charge.

Additionally, the City of Los Altos sells sewer services, in bulk, to the Town of Los Altos Hills, and the Town uses these services to serve parcels located in Los Altos Hills. Usage by parcels in Los Altos Hills is not shown in the above table because these parcels are not subject to the Sewer Service Charge. Instead, the full cost of the services indirectly provided by the Town of Los Altos Hills parcels is covered by the direct payment to the City from the Town of Los Altos Hills. Costs of these services are not spread to parcels directly served by the City of Los Altos sewer program. (2) Average consumption based upon parcels where actual usage data was available. Developed properties that are connected to the City’s sewer system, which water consumption information is not available, are charged at the average sewer use per parcel identified above.
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 6

6. TOTAL ANNUAL CHARGES
The following summarizes the total Sewer Service Charges to be leived in Fiscal Year 2024/25, as compared to the total charges in the prior two years.

Description Fiscal Year 2024/25 Fiscal Year 2023/24 Fiscal Year 2022/23 Total Sewer Service
Charges $9,598,091.49 $9,662,442.16 $8,294,902.06
Number of parcels 12,054 12,056 12,059
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 7

7. LISTING OF SEWER SERVICE CHARGES
Santa Clara County Assessor’s (tne “Assessor”) parcel identification, for each lot or parcel subject to the Sewer Service Charge, shall be based on the Assessor’s secured roll data for the applicable year in which this report is prepared and is incorporated herein by reference.

A listing of Assessor’s parcels subject to the Sewer Service Charge for Fiscal Year 2024/25, along with the charge amounts, is on file in the office of the City Clerk and incorporated herein by reference. Based on Assessor’s secured roll data, current assessor’s parcels, including corrected and/or new Assessor’s parcels, will be submitted and/or resubmitted to the Santa Clara County Auditor/Controller. The annual charge amount to be levied and collected for the resubmitted parcel(s) shall be determined in accordance with the City’s Municipal Code Chapter 10.12 and charge rate approved in this report. Therefore, if a single Assessor’s parcel has a status change in development, other land use change, or subdivides into multiple Assessor’s parcels, the charge amounts applied to each of the new Assessor’s parcels shall be recalculated and applied according to the approved method outlined in the City’s Municipal Code Chapter 10.12 and charge rate rather than a proportionate share of the original charge amount. 186
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City of Los Altos
Fiscal Year 2024/25 Annual Report – Sewer Service Charge 8

8. RESOLUTION FOR FISCAL YEAR 2024/25
The following page presents the Resolution approving the report of Sewer Service Charges for Fiscal Year 2024/25 and directing the filing of charges for collection by the Santa Clara County Tax Collector. 187
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ATTACHMENT 2
Resolution No. 2024-XX Page 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

APPROVING THE REPORT OF SEWER SERVICE CHARGES FOR FISCAL YEAR 2024/2025 AND DIRECTING THE FILING OF CHARGES FOR

COLLECTION BY THE COUNTY TAX COLLECTOR
WHEREAS, PURSUANT TO Chapter 10.12 of Los Altos Municipal Code, the City of Los Altos imposes Sewer Service Charges upon parcels connected to the sewer system; and
WHEREAS, pursuant to section 5473 of the California Health and Safety Code, the City Council has elected to annually collect the Sewer Service Charges on the property tax roll; and
WHEREAS, the Public Works Director has caused to be prepared a report (the “Report”) containing a description of each parcel of real property subject to the Sewer Service Charges and the amount of the Sewer Service Charges to be imposed on each such parcel for Fiscal Year 2024/25, computed in conformity with the rates prescribed by Ordinance of this City Council, which report is filed with the City Clerk, available for public inspection, and incorporated herein by reference; and
WHEREAS, on June 11, 2024, following publication of notice as required by law, the City Council held a full and fair public hearing with respect to the Report, and at such hearing the City Council heard and considered all protest and objections to the Report; and
WHEREAS, the City Council desires to approve the Report and to submit the Sewer Service Charges described therein to the Santa Clara County Tax Collector for collection on the Fiscal Year 2024/25 tax roll.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes that:

1. The City Council hereby overrules all protests and objections to the Report on the Sewer Service Charges and confirms and approves the Report and the Sewer Service Charges to be imposed on each parcel within the City subject to such charges as submitted; and

2. The City Clerk is instructed and authorized to transmit the Report to the Santa Clara County Tax Collector and to file the necessary documents with the Tax Collector that the Sewer Service Charges set forth in the Report will be included on the Santa Clara County Tax Roll for Fiscal Year 2024/25. 188
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ATTACHMENT 2
Resolution No. 2024-XX Page 2
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 11th day of June, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman MMC, City Clerk
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City Council Agenda Report
Meeting Date: June 11, 2024
Initiated By: City Staff
Prepared By: Gabe Engeland
Subject: Hold a Public Hearing and adopt Resolutions approving the Appropriations Limit; FY24-25 Fee Schedule; FY24-25 Salary Schedule; FY24-25 Utility User Tax; FY24-25 Transient Occupancy Tax; FY24-25 Operating Budget; and, FY24-29 CIMPP

COUNCIL PRIORITY AREA
☒Business Communities
☒Circulation Safety and Efficiency
☒Environmental Sustainability
☒Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Staff recommends the City Council adopt the following items:

1. City of Los Altos Resolution No. 2024-XX FY24-25 Appropriations Limit

2. City of Los Altos Resolution No. 2024-XX FY24-25 Fee Schedule

3. City of Los Altos Resolution No. 2024-XX FY24-25 Salary Schedule

4. City of Los Altos Resolution No. 2024-XX FY24-25 Utility User Tax

5. City of Los Altos Resolution No. 2024-XX FY24-25 Transient Occupancy Tax

6. City of Los Altos Resolution No. 2024-XX FY24-25 Operating Budget

7. City of Los Altos Resolution No. 2024-XX FY25-29 Capital Improvement and Major Maintenance Program

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
Does the Fiscal Year 24/25 Budget and Capital Improvement and Major Maintenance Program (CIMMP) meet the priorities as established in the City Council Strategic Goals?

FISCAL IMPACT
Adoption of the attached resolutions will establish appropriations limits, fees, salaries, utility user tax, transient occupancy tax, the operating budget, and the capital improvement and major maintenance program from the 2024/25 Fiscal Year.

ENVIRONMENTAL REVIEW
These resolutions are exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended. 190
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PREVIOUS COUNCIL CONSIDERATION
The City Council considers adoption of these resolutions at least annually.

DISCUSSION/ANALYSIS
The City Council will consider the attached resolutions which will approve the Financial Policy, the Appropriations Limit, the FY24-25 Fee Schedule, the FY24-25 Salary Schedule, FY24-25 Utility User Tax, FY24-25 Transient Occupancy Tax, FY24-25 Operating Budget, and FY25-29 Capital Improvement and Major Maintenance Program that allows the City to continue operations in the new fiscal year.

The proposed Fiscal Year 24-25 operating budget is presented as an annual budget, as opposed to budgets prior to the 23-24 operating budget, which were biennial. This change was made to allow the budget to reflect the Council Priorities as they are established annually. The operating budget, along with the 5-year (FY2025-29) Capital Improvement and Major Maintenance Plan were completed as part of a zero-based budget where the Executive Team met twice weekly over the course of several months in preparation for budget adoption. Every proposed expenditure was presented to the Executive Team to verify that the expenditure was necessary and financially prudent. The operating budget and CIMMP are intended to be the implementation of the City Council Strategic Goals, most recently established in January of 2024.

The City's mission is to be a sustainable, vibrant, and inclusive community in which to live, work, visit, and play. The City Council Strategic Goals highlight those areas identified by the Council for emphasis and focus. The City Council will accomplish these goals by engaging the community and making decisions which are equitable, sustainable, and fiscally prudent. The City Council will ensure that appropriate resources are allocated to maintain Los Altos as a great place to live and work, including providing a work culture and environment that supports recruitment and retention of exceptional employees to provide City services and maintenance and improvement of the City’s assets.

Business Communities
The city of Los Altos will support the different business communities, including implementing specific projects and/or elements of the Housing Element and Downtown Vision Plan, and launching initiatives to bolster the business communities.

Circulation Safety and Efficiency
The city of Los Altos will continue implementing the City’s policies as expressed in the Complete Streets Master Plan and other plans which support improving circulation safety and efficiencies, with an emphasis on improving Safe Routes to Schools.

Environmental Sustainability
The city of Los Altos will be a leader in environmental sustainability through education, incentives and adaptation initiatives, and practices identified in the City’s Climate Action and Adaptation Plan.

Housing
The city of Los Altos will implement the Housing Element, programs, and policies to facilitate, incentivize and administer the availability of housing that is safe, diverse and affordable for all 191
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income levels to meet the needs of the Community and seek to increase and protect its green space.

Neighborhood Safety Infrastructure
The city of Los Altos will conduct a public safety facilities condition assessment on the condition of the police station and the two firehouses and based on the public safety needs of the community, develop a plan to replace, repair and/or rehabilitate the City’s public safety infrastructure.

For highlighted areas where the proposed operating budget and CIMMP implement the City Council’s strategic goals, please see attachment titled “Council Priorities Budget Detail.” Transfer to Internal Service Funds, Emergency & Operating Reserve, and Unreserved Fund Balance.

Overarching to each of the City Council strategic goals is to ensure appropriate resources are allocated to maintain Los Altos as a great place to live and work. To this end, Staff is recommending additional funds be included in the PERS Reserve fund, as well as the newly established Facility Maintenance Fund and Fleet Vehicle Fund.

Included in the year end of the current fiscal year (23/24) and proposed operating budget (24/25), Staff is proposing additional funding to the CalPERS Reserve (PERS Reserve Fund) to continue making Additional Discretionary Payments (ADP) to CalPERS in addition to the annual payment and the Unfunded Accrued Liability (UAL) payment. Staff is proposing to fund the PERS Reserve at $5.5M through a $5M transfer in the current budget at year end, and $500k in the proposed budget. Similar to past years, transfer the payment to CalPERS at year end, after all other obligations have been met.

The proposed changes to the year-end current fiscal year budget and the proposed budget funds an additional $2M be transferred to the Facility Maintenance Fund, bringing the total reserve funding to $3M, and additional funding of $500,000 to the Fleet Fund, bringing the total funding to $1.5M.

Finally, the proposed budget will maintain the Emergency & Operating Reserve at 20% of proposed expenditures ($11.08M) in the General Fund.

After all transfers from the General Fund and maintenance of the Emergency & Operating Reserve of 20%, the proposed budget includes an unreserved fund balance of approximately $16.4M.

General Fund Revenues
Total General Fund Revenue in the proposed budget is $58.4M, an increase of 8% over the projected actual General Fund Revenues in the current fiscal year ($54.4M). Property taxes account for 62% of revenues ($35.9M), Sales Tax account for 6% ($3.57M), the Utilities User Tax (UUT) also accounts for approximately 6% of revenues ($3.57M), and the Community Development Fees account for 9.5% of revenues ($5.9M). All other categories of General Fund Revenue (Other Taxes, Franchise Fees, Recreation Fees, Intergovernmental, Grants and 192
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Donations, Interest Income, and Miscellaneous Revenue combine for the remaining 16% of revenues.

For specific information on General Fund Revenues, please see attachment titled “Draft Fiscal Year 24/25 Budget General Fund.”
General Fund Expenditures
Total General Fund Expenditures in the proposed budget are $55.4M. This is an increase of 7% over the adopted FY23/24 budget. Increases largely reflect greater costs in personnel salaries and benefits, insurance costs, CalPERS payments (including regular payment and unfunded accrued liability payment), non-profit and civic contribution through grants and contracts, and increases to contracts for service.

The greatest total increase is realized in Public Safety, which saw mandatory contract increases in the Fire Contract ($463,000), Pets in Need Contract ($134,000), and the Crossing Guard Contract ($58,000).

Total Revenues over Expenditures in the proposed budget estimate an operating surplus of $1.5M for the coming budget year.

For specific information on General Fund Expenditures, please see attachment titled “Draft Fiscal Year 24/25 Budget General Fund.”
Sewer Fund Summary:

Total Revenues for the Sewer Fund are projected to be $10.8M, an increase from $9.7M in the current fiscal year. The Unrestricted Fund Balance, after investments, capital outlays, and transfers is expected to decrease to $4.2M from $9.9M. This decrease is due to expenses and investments in infrastructure both in Los Altos as well as in the joint wastewater treatment plant, operated by Palo Altos. The joint wastewater treatment plant is expected to pursue a line of credit of up to $31M to address cash flow shortfalls. If approved, each of the partner agencies will participate in the interest payments for the line of credit, but the annual amount is not known at this time.

For specific information on Enterprise Fund Summaries, please see attachment titled “Draft Fiscal Year 24/25 Budget Enterprise Funds.”
FY25-29 Capital Improvement and Major Maintenance Program The City of Los Altos prepares the Capital Budget as part of the Operating Budget, which appropriates funds for specific programs and projects and is reviewed annually to enable the City Council to reassess projects in the program.

A capital project typically involves the purchase or construction of major fixed assets such as land, buildings, and any permanent improvement including additions, replacements, and major alterations having a long-life expectancy.

Additionally, capital projects may apply to: 1) expenditures that take place over two or more years and require continuing appropriations beyond a single fiscal year; 2) systematic acquisitions over 193
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an extended period of time, or 3) scheduled replacement of specific elements of physical assets.

Generally, only those items costing $10,000 or more are considered as capital projects.

In FY23-24, the City began to identify projects in the Major Maintenance Program. Those projects apply to: 1) upgrading and maintaining buildings & transportation corridors at current, competitive standards; 2) addressing code and safety issues, mechanical, electrical, and plumbing systems, exterior and structural shortcomings, cosmetics, and immediate landscape issues; 3) dollars needed to extend the life of whatever is being corrected for the cycle of life designated for the building (typically ten years).

All Capital Improvement projects are nonrecurring capital expenditures, and all Major Maintenance Projects are recurring expenditures. In FY24-25, the City plans to appropriate $20.1 million for Capital Improvement and Major Maintenance Program, of this amount $8.6M are transfers into the CIMMP including $3.9M from the General Fund.

The CIMPP coverages projects in the below categories with more detailed project listings in the program resolution:
 Civic Facilities-Buildings
 Civic Facilities-Parks and Trails
 Community Development
 Downtown Development
 Equipment & Vehicles
 Infrastructure
 Studies
 Technology
 Transportation-Pedestrian/Bicycle Safety
 Transportation-Streets/Roadways
 Wastewater Systems
For specific information on CIMPP projects, please see attachment titled “Draft Fiscal Year 24/29 CIMPP Detail.”

ATTACHMENTS

1. FY 24/25 Budget Presentation

2. Council Priorities Budget Detail

3. Draft Fiscal Year 24/25 Budget General Fund

4. Draft Fiscal Year 24/25 Budget Enterprise Funds

5. Draft Fiscal Year 24/29 CIMPP Detail

6. City of Los Altos Resolution No. 2024-XX FY24-25 Appropriations Limit

7. City of Los Altos Resolution No. 2024-XX FY24-25 Fee Schedule

8. City of Los Altos Resolution No. 2024-XX FY24-25 Salary Schedule

9. City of Los Altos Resolution No. 2024-XX FY24-25 Utility User Tax

10. City of Los Altos Resolution No. 2024-XX FY24-25 Transient Occupancy Tax

11. City of Los Altos Resolution No. 2024-XX FY24-25 Operating Budget

12. City of Los Altos Resolution No. 2024-XX FY25-29 Capital Improvement and Major Maintenance Program
194
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June 11, 2024
FY24-25 Annual Operating
Budget and Five-Year Capital
Improvement & Major
Maintenance Program
195
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Recommended City Council Actions
Adopt the resolution for Gann Limit
Adopt the resolution for City’s Fee Schedule
Adopt the resolution for City’s Financial Policy
Adopt the resolution for FY25 Salary Schedule
Adopt the resolution for FY25 Utility User Tax (UUT)
Adopt the resolution for FY25 Transient Occupancy Tax (TOT) Adopt the resolution for FY25 Operating Budget
Adopt the resolution for FY25-29 Capital Improvement and Major Maintenance Program 2 196
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Today’s Agenda
3 City Council Strategic Priorities
23/24 Year End Transfer
General Fund Revenue
General Fund Expenditures
Sewer
Solid Waste
CIMMP
197
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City Council Priorities
4 198
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City Council Priorities: Business Communities
5 Item Budget Information/Details
Downtown Park/Parking Structure $500,000 IN CD-01030
Downtown Theater Signed MOU with TWG for placement in parking plaza.

Solar Lighting Budgeted $200,000 in CD-01025
E-Bike Parking Budgeted $50,000 in CD-01025
Electric Vehicle Charging Budgeted $25,000 in CD-01031 (new CIP Project) 199
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City Council Priorities: Circulation Safety and Efficiency 6 Item Budget Information/Details
Safe Routes to Schools Staff will work with CSC to finalize projects, design in Fall 24, bid in Feb 25, work complete in May/June of 25.

Annual Street Improvements:

Complete streets,
maintenance, rehabilitation,
rebuild
Staff will work to finalize projects, design in Fall 24, bid in Feb 25, work complete in May/June of 25.

Crossing Guard Program Contract signed for upcoming school year. Changes will be proposed to program based on meetings with Schools.

San Antonio Bike
Lanes/Redesign The construction of CIP TS-01062 is anticipated for Spring 2026.

ECR Bike Lanes CalTrans anticipates the project to be completed by October of 2024 200
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City Council Priorities: Environmental Sustainability
7 Item Budget Information/Details
Incentivize Programs for
Electrification
EC Sub Committee was formed in March. $50k included in Operating budget to help incentivize Electrification, ACCT# 3410-5270 Tree Mitigation Fund for
replanting/assistance with removal The Tree Mitigation Fund is established Stormwater A) Mandates or
Conveyance
Proposed budget includes the design of conveyance projects under CIP CD-01012.

Stormwater B) Education and
Establishment of Districts $25K from acct. # 3310-5270
Building Electrification Contract signed for LAYC conversion in 4/24. Plans call for all electric building
Fleet Electrification Vehicles
PD purchased: A) Ford Mach-E extended range admin vehicle, B) Ordered 2025 Chevy Blazer pursuit rated vehicle (available July 24), c) FY 24/25 additional 3 E-Vehicles Two patrol, one Admin
Fleet Electrification Infrastructure Fund in 24/25 $500,000 (CIP XX-XXX) for PD E-vehicle infrastructure 201
Agenda Item # 15.

City Council Priorities: Housing
8 Item Budget Information/Details
330 Distel Options Information item provided to Council.

Transitional Housing and Safe Parking Will schedule as requested.

Moving Responsibilities from Alta
Housing Contract Administration Scheduled Completion of 6/30/24 Housing Element Implementation On-Going
202
Agenda Item # 15.

City Council Priorities: Neighborhood Safety Infrastructure 9 Item Budget Information/Details
Facilities Condition Assessment
for Police Building and both Fire
Stations
FCA Report complete. Ready to present at June meeting.

Police City Council to determine next steps
Fire $250,000 in proposed 24/25 Budget and $1.25M in CIMMP 203
Agenda Item # 15.

City Council Overarching Goals: Equitable,
Sustainable, Fiscally Prudent.

FY 23/24
City Council establishes funds to
address overarching goals:

Facility Maintenance: ($2M)
Fleet Vehicle Fund: ($1M)
PERS Reserve: ($5M)
FY 24/25 Proposed Budget
Facility Maintenance: $1M
Fleet Vehicle Fund: $500k
PERS Reserve: $500k
10 204
Agenda Item # 15.

June 11, 2024
FY24-25 Annual Operating
Budget
205
Agenda Item # 15.

City Commission Review and Implementation
Prior to budget Adoption: Review
• Financial Commission
• Parks, Art, Recreation and
Cultural Commission
• Environmental Commission
(electrification incentive)
After Budget Adoption: Implementation
• Complete Streets Commission
• Environmental Commission
• Financial Commission
• Parks, Arts, Recreation and
Cultural Commission
12 206
Agenda Item # 15.

General Fund Revenue ($58.4M)
13 62% 10%
6%
6%
16%
Property Tax
Community
Development Fees
UUT
Sales Tax
All Other Sourecs
207
Agenda Item # 15.

Citywide Revenues – Property Tax ($35.9M)
14 $26.44
$29.44 $31.13 $32.60 $33.30 $35.90
$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
FY19-20
Audited
FY20-21
Audited
FY21-22
Audited
FY22-23
Audited
FY23-24
Estimated
FY24-25
Proposed
208
Agenda Item # 15.

Citywide Revenues - Sales Tax
• Sales Tax: $3.57
• Estimated by consultant HDL and
Economic Development staff
• The 9.125% sales tax rate in Los
Altos includes:
• 6% California state sales tax
• 0.25% Santa Clara County
sales tax
• 1.875% voter-approved
transaction tax for the County
• 1% Bradley Burns – City
15 209
Agenda Item # 15.

Citywide Revenues – Licenses and Permits
16 $2.7
$3.3 $3.6
$4.0
$3.3
$5.9
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
FY19-20 Audited FY20-21 Audited FY21-22 Audited FY22-23 Audited FY23-24 Estimated FY 24-25 Proposed 210
Agenda Item # 15.

General Fund Expenditures - $55.4M
17 1.9%

10.9%

4.4% 3.3%

9.6%

6.1%

46.8%

17.0%
Legislative City Manager's
Office
Finance Human
Resources
Development
Services
Public Works Public Safety Recreation
211
Agenda Item # 15.

GF Increased Expenditures
Fire Contract: $463,050
Animal Controls Services: $134,000
Crossing Guard Contract: $58,000
Total Contract Increase: $655,050
Additional increases in personnel for pay and benefits, increased staffing levels.
18 212
Agenda Item # 15.

General Fund Operating Surplus
19 213
Agenda Item # 15.

Sewer Fund
20 214
Agenda Item # 15.

Solid Waste Fund
21 215
Agenda Item # 15.

June 11, 2024
Capital Improvement & Major
Maintenance Program
216
Agenda Item # 15.

CIMMP FY 24/25 Expenditures by Source
23 $3.9
$5.5
$3.6
$0.9 $0.8 $0.6
$4.8
$20.1
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
General Fund Sewer In-Lieu Park Gas Tax SB1 VRF All Other Total 217
Agenda Item # 15.

CIMMP 25-29 Expenditures by Source (5
yr.)
24 $14.4
$24.4
$5.9 $4.8 $3.9 $3.2
$13.4
$70.0
$0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
General Fund Sewer In-Lieu Park Gas Tax SB1 VRF All Other Total 218
Agenda Item # 15.

CIMMP 25-29: General Fund (5 yr.)
25 $3,897,130
$2,750,000 $2,630,000 $2,510,000 $2,630,000
$14,417,130
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
24/25 25/26 26/27 27/28 28/29 Total
219
Agenda Item # 15.

FY 2024/25 CIP Project

1. 56 CIP project are proposed for the FY 24/25

2. Placing focus on Council priorities.

3. Establish routine maintenance

1. Restriping existing roads

2. Upgrade signs to meet current reflectivity requirements

3. Upgrade curb ramps

4. Slurry Seal/micro-resurfacing
26 220
Agenda Item # 15.

Project with $500,000 budget or greater

1. Downtown Park Space with parking - $500,000

2. Downtown EV Charging - $500,000

3. Hillview Dog Park - $1,000,000

4. Grant Park Facility (Electrical, Hot Water, & HVAC) - $580,000

5. Downtown Parking Lot Resurfacing - $750,000

6. Annual Street Resurfacing - $2,483,000

7. Annual Street Slurry Seal - $970,000

8. San Antonio Road Complete Street Project - $1,403,000

9. Annual Structural Reach Replacement - $1,080,000

10. Annual CIPP Corrosion Replacement - $1,200,000

11. Adobe Creek Sewer Main Replacement - $2,000,000
27 221
Agenda Item # 15.

Questions
• Thank you
28 222
Agenda Item # 15.

Council Priorities Budget Detail

223
Agenda Item # 15.

Council Priorities Budget Detail

224
Agenda Item # 15.

Council Priorities Budget Detail

225
Agenda Item # 15.

Council Priorities Budget Detail

226
Agenda Item # 15.

Council Priorities Budget Detail

227
Agenda Item # 15.

GENERAL FUND
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Proposed
Budget
% Change
Over FY24
Estimated
% Change
over FY
Budget

REVENUES
Taxes $ 40,463,961 $ 43,653,732 $ 42,350,073 $ 44,884,517 $ 46,669,216 4% 9% Fees 8,161,297 11,691,808 9,568,983 8,811,169 10,462,578 16% 9% Interest (949,567) 376,624 300,000 292,624 444,000 34% 32% Misc. Revenue 764,739 1,443,680 1,447,097 401,902 863,840 53% -68% One Time Revenue 3,598,964 - - - -
Total General Fund Revenue 52,039,394 57,165,844 53,666,153 54,390,212 58,439,634 8% 8%

PROGRAM EXPENDITURES
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Proposed
Budget
% Change
Over FY24
Estimated
% Change
over FY24
Budget
Legislative 451,763 392,169 443,875 480,040 1,032,668 54% 57% City Manager's Office 6,503,402 4,541,441 5,286,357 4,001,907 6,061,125 34% 13% Finance 6,098,134 1,730,254 2,536,764 1,895,989 2,442,246 22% -4% Human Resources 947,606 1,131,239 1,813,549 1,497,120 1,839,309 19% 1% Development Services 3,766,902 4,521,131 5,715,298 4,025,975 5,320,944 24% -7% Public Works 4,316,763 3,297,241 3,718,208 2,858,127 3,356,835 15% -11% Public Safety 21,085,849 20,716,876 23,281,731 20,415,413 25,925,267 21% 10% Recreation 7,211,907 7,300,834 8,699,355 7,005,992 9,434,890 26% 8% Total General Fund Expenditure 50,382,326 43,631,185 51,495,137 42,180,563 55,413,284 24% 7% Debt Service 49,438 - 788,015 788,015 -
Transfers In/Out
Revenues over Expenditures
Surplus / (Deficit) (3,113,664) 9,562,582 (1,378,999) 11,421,634 1,456,350

GENERAL FUND SUMMARY
(4,721,294) (3,972,077) (2,762,000) - (1,570,000)
228
Agenda Item # 15.

SEWER FUND FY2021/22 Actual FY2022/23 Actual FY2023/24 Budget FY2023/24
Estimated
Actual
FY2024/25
Proposed
Budget
Beginning Unrestricted Fund
Balance $ - $ - $ - $ 10,913,090 $ 9,996,298
Interest Income (299,579) 118,371 - 100,799 -
Sewer Charges 8,252,447 8,840,756 8,510,000 9,662,442 10,800,874 Sewer Connection Fees 7,410 2,106 5,000 2,000 14,000
Misc Sewer Fees 22,469 6,616 15,000 20,000 20,000
Total Revenues 7,982,747 8,967,849 8,530,000 9,785,241 10,834,874 Sewer Administration 6,618,077 6,523,741 8,735,642 7,761,242 10,470,873 Sewer Equipment/Depreciation 281,528 563,339 229,344 720,000 59,000 Capital Program 2,023,475 2,344,704 8,423,265 1,000,791 5,505,000 Total Expenditures 8,923,080 9,431,784 17,388,251 9,482,033 16,034,873 Net Operations (940,333) (463,935) (8,858,251) 303,208 (5,199,999) Transfer In / (Out) (554,612) (201,000) (500,000) (1,220,000) (500,000) Ending Unrestricted Fund Balance $ - $ - $ - $ 9,996,298 $ 4,296,299 SOLID WASTE FUND FY2021/22 Actual FY2022/23 Actual FY2023/24 Budget FY2023/24
Projected Actual
FY2024/25
Proposed
Budget
Beginning Unrestricted Fund
Balance $ - $ - $ - $ 4,031,550 $ 3,842,394
Interest Income (171,727) 30,231 - 39,675 45,000
Administrative Charges 966,002 919,848 962,708 900,000 1,000,000 AB939 Tax 6,814 49,186 41,970 40,000 40,000
Grants and donations 44,027 - - - -
Solid Waste Revenues 845,116 999,265 1,004,678 979,675 1,085,000 Solid Waste Administration 1,092,457 2,151,447 2,398,654 1,168,831 2,563,755 Transfer In / (Out) (138,002) (57,700) - - -
Ending Unrestricted Fund Balance $ - $ - $ - $ 3,842,394 $ 2,363,639

ENTERPRISE FUND SUMMARY
229
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
1 CD-01003 Public Arts Program
The primary purpose of the project is to bring
new art to Los Altos and to maintain the
public art currently in place in the City.

Project funds could be utilized for
construction of pedestals for sculptures,
plaques identifying pieces of art, stipends
for artists and maintenance of pieces of art
owned by the City. Future allocations will be
proposed as identified in the upcoming
years.

Public Art Fund $374,000.00 $165,000.00 $128,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $333,000.00 2 CD-01006 Police Records Management &
Dispatch System
Procurement of regional tri-city (Los Altos,
Mountain View & Palo Alto) “virtual
consolidation” public safety information
system, which includes the sharing of a
Computer Aided Dispatch (CAD) system,
Records Management System (RMS), Field
Based Reporting (FBR) and Mobile for Public
Safety (MPS) system. These enterprise-wide
applications will serve as the centerpiece for
the larger project including a common 9-1-1
phone system and a shared police radio
frequency. It will provide both technical and
physical redundancy for all three cities.

Equipment
Replacement $0.00 $247,000.00 $247,000.00 $0.00 $0.00 $0.00 $0.00 $494,000.00 FY 24/29 CIMMP Detail
230
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
3 CD-01008 IT Initiatives
The project focuses on business continuity,
specifically targeting backup, disaster
recovery, storage expansion, and the
modernization of the City’s data center.

Examples are server rack reconfiguration,
UPS replacement, backup appliance and
high-availability firewall deployment.The
third phase will target the business
applications utilized by all departments. This
phase will have the greatest impact on the
public as the majority of those systems are
customer-facing applications.The final
phase of the strategic roadmap targets a
complete and continuous hardware and
software refresh of the technology utilized by
the City, focusing on systems that were not
replaced, updated or addressed any upgrade
needs after the addition of new systems in
previous phases. This will allow IT staff to
support the City's business continuity and
respond more quickly to the changing needs
of various departments while reducing
maintenance and security threats.

Technology Fund $2,000.00 $450,000.00 $200,000.00 $91,000.00 $0.00 $0.00 $0.00 $741,000.00 4 CD-01012 Annual Storm Drain Improvement
The project provides for rehabilitation or
replacement of existing
infrastructure,installation of new
infrastructure, and professional service as
they relate to special studies or reports
needed to remain in compliance with the
San Francisco Regional Permit (MPRP under
the National Pollutant Discharge Elimination
System (NPDES) permit, and FEMA
requirements.) Planned activity includes:

Conveyance project shown in Master plan
General Fund
(CIP) - - $300,000.00 $100,000.00 $220,000.00 $100,000.00 $220,000.00 $940,000.00 231
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
5 CD-01018 Downtown Lighting Cabinet
replacement
Some of the downtown lighting cabinets
have reached the end of their useful life and
need replacement. This project will replace
three lighting cabinets in downtown and
provide additional outlets in locations of
need.
$0.00 $0.00 $0.00 $100,000.00 $0.00 $0.00 $0.00
6 CD-01019
Public Works Electronic Document
Management
The Electronic Document Management
System project includes the conversion of
hardcopy documents into digital format, and
the maintenance of the operating software
for the storage and retrieval of documents.

The goal is to improve information sharing
among departments and staff. This project
increases efficiency in work flow for the
creation, maintenance, preservation, and
retrieval of project records and
documentation, which improves the overall
utilization of resources including funds,
space, and staff time.
$0.00 $0.00 $0.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $120,000.00 Public Art Fund $0.00 $15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,000.00 Grant $0.00 $0.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 8 CD-01030 Downtown Park Space with parking
Downtown Park Space with parking.

Feasbility study to evaluate the undergound
parking structure, preliminary layout and
public outreach for the project. Also look
into possible project funding
In-Lieu Park Fund $0.00 $0.00 $500,000.00 - - - - $500,000.00 9 CD-01031 Downtown EV charging Install new EV charging station in the downtown area
Grant $0.00 $230,000.00 $500,000.00 $0.00 $0.00 $0.00 $0.00 $730,000.00 7 CD-01029 Downtown Bicycle Parking Installation
Downtown has a number of bicycle parking
within the downtown core, but there are not
many locations for safe electric bicyle
parking area. City staff will work to identify
some electric bicycle storage options that
may include charging if feasible.
232
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
10 CD-01024 General Plan
The General Plan is the vision about how a
community will grow, reflecting priorities
and values while shaping the future. The City
of Los Altos General Plan was last updated in
2002. Countless State laws have been
established which necessitates a
comprehensive overhaul of the exististing
adopted plan. Most recently the City
adopted its 6th Cycle Housing Element to
comply with State Housing law. Upon
adoption of a City's 6th Cycle Housing
Element, the jurisdiction must update its
Safety Element. When a jurisdiction is
required to update two or more required
elements of the General Plan it necessitates
the creation of an additional required
element, the Environmental Justice Element.

Additionally, the City in 2022 adopted both
its Climate Acition & Adaptaton Plan (CAAP)
and it Complete Streets Master Plan (CSMP)
both of which provide direction on how the
City should continue to grow and develop
well into the future. However, it is important
for the City of Los Altos to integrate policies
and the overall vision of both documents
into the General Plan as it is the highest level
regulatory land use document within the
City
General Fund
(CIP) $0.00 $500,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,750,000.00 Downtown
Parking Fund $16,000.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 Grant $0.00 $0.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 12 CD-01028 Downtown Pothole Improvement
As City staff aims to improve all of our
parking plazas in the long-term, there are
smaller issues, such as potholes, that need
to be addressed on a regular basis. These
pot holes can be addressed as they are
identified.

Downtown
Parking Fund $0.00 $25,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 11 CD-01025 Downtown Lighting Improvements
City staff will improve the lighting within the
downtown core because sidewalks,
Veterans Community Plaza, and parking
plazas are not extremely well lit in some
locations. This will improve safety for
residents and businesses while also
increasing downtown vibrancy. City staff will
identify other lighting solutions that may
limit their impact on the overall electrical
infrastructure.
233
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
13 CD-XXXXX Civic Center way finder signage
Remove existing way finder signs that has
deteriorated and replace with new way finder
signs around the Civic Center
General Fund
(CIP) - - $75,000.00 - - - - $75,000.00
14 CF-01004 Halsey House Rehabilitation
Halsey House RehabilitationThe Facilities
Maintenance Division manages the annual
rat abatement contract and the fencing
rental for the Halsey House.

General Fund
(CIP) $9,000.00 $10,000.00 $210,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $260,000.00 15 CF-01006 999 Fremont
The City-owned facility at 999 Fremont Ave.
is currently unoccuped. The Los Altos Police
Department plans to use it as a sub-station
with a few interior upgrades that will allow
officers better access to the south side of
the city. The facility will have a reception
area for the public along with workspace,
fitness area and break area for officers.

Funding for this project is to install a small
kitchen space as well as a shower and
changing space. Prior year funding added
the walls that created the reception area.

General Fund
(CIP) - $110,000.00 $110,000.00 - - - - $220,000.00
16 CF-01009 Pathway Rehabilitation
The project provides for rehabilitation or
replacement of existing bicycle and
pedestrian pathway infrastructure that is not
on the street system. Improvements will be
based on condition assessment, the City’s
Pedestrian Master Plan, Bicycle
Transportation Master Plan, and Parks Plan.

In-Lieu Park Fund - $550,000.00 $200,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,750,000.00 234
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
17 CF-01011 City Hall Emergency Back-up Power
Generator
The existing stand-by generator at City Hall
was installed in 1998 and was brought over
from the Police Department. The City has
been required by Bay Area Air Quality
Management District (BAAQMD) and
California Air Resources Board (CARB) to
register the emergency generator under the
Portable Equipment Registration Program.

The generator is subject to unscheduled
inspections by the State for compliance with
emission requirements. While the existing
generator is meeting the current emission
requirements, it is aging and at risk of
exceeding emission standards soon. A new
more energy-efficient generator will meet all
BAAQMD requirements and will be more
cost-effective to operate.

General Fund
(CIP) - - $140,000.00 - - - - $140,000.00
18 CF-01028 Designated Picnic Area
Purchase and install new picnic tables, BBQ
grills, trash cans, and bulletin board to
create a new reservable picnic area for the
public that will follow the same occupancy
limit as Grant Park picnic area. The chosen
location for this park upgrade is Heritage
Oaks Park. This will provide an additional
option for the community to have a gathering
space for small groups and reservable picnic
space that can provide revenue for the City.

In-Lieu Park Fund $0.00 $70,000.00 $70,000.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 In-Lieu Park Fund $17,000.00 $180,000.00 $163,000.00 - - - - $343,000.00 Grant $0.00 $40,000.00 $40,000.00 $0.00 $0.00 $0.00 $0.00 $80,000.00 19 CF-01030 Drainage and Drinking Fountains
Some of the parks in Los Altos have aged
drinking fountains that are in need of
replacement. This project will fund the
purchase and installation of new "hydration
station" drinking fountains that include
bottle fillers and dog bowl fountains. The
parks targeted for this project may need
extensive plumming work, while other may
be a simple switchout with the existing
drinking fountain.
235
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
20 CF-01032 Hillview Dog Park
This funding is for the design and
construction of the permanent dog park at
Hillview. It is planned to be located where
the current auxillary parking area currently is
across from the main library. Funding for
this project includes conceptual design &
public outreach in previous year and
construction in the comming year.

Construction includes drainage, grading,
irrigation, fencing, plumbing, pathway
lighting, landscape, hardscape, furniture
signage and dog play equipment. The design
phase will produce a preferred option that
will be a divided "small dog/all dog" park and
an alternative option that is an undivided "alldog" park, leaving the option to retain the current temporary dog run at Hillview for
small dogs, with upgrades.

In-Lieu Park Fund $75,000.00 $1,075,000.00 $1,000,000.00 - - - - $2,075,000.00 21 CF-01034 Grant Park Facility (Electrical, Hot
Water, & HVAC)
Grant Park Facility (Electrical, Hot Water, &
HVAC). Upgrade existing service from PG&E,
install new HVAC and duct for the Grant Park
Facility. Also upgrade existing water boiler
for the facility.

In-Lieu Park Fund $22,000.00 $600,000.00 $578,000.00 - - - - $1,178,000.00 22 CF-01036 New Financial System
This project is replacing the City's existing
financial system with a more modern ERP
system. The new system will enhance the
reporting capabilities and streamline
workflow processes within the organization.

The City signed the contract with the vendor
on December 2022.

Technology Fund $21,000.00 $450,000.00 $340,000.00 $0.00 $0.00 $0.00 $0.00 $790,000.00 23 CF-01038 Shoup Park Playground This project is to redesign and replace the children's play structures at Shoup Park.

In-Lieu Park Fund $0.00 $242,000.00 $242,000.00 $828,000.00 - - $1,312,000.00 24 CF-01039 Marymeade Playground
This project is to redesign and replace the
children's play structures at Marymeade
Park.

In-Lieu Park Fund $110,000.00 $440,000.00 - - $550,000.00 25 CF-01041 Hillview Fitness Equipment
This project is to redesign and replace the
aged outdoor fitness equipment at Hillview
Park near the Little League baseball field.

In-Lieu Park Fund $0.00 $145,000.00 $145,000.00 - - - - $290,000.00 236
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
In-Lieu Park Fund $0.00 $285,000.00 $285,000.00 - - - - $570,000.00 Grant $0.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 27 CF-01043 San Antonio Club Upgrade Upgrades to the interior and exterior of the historic facility.

In-Lieu Park Fund - - - - - - - -
28 CF-01045 Police Station Redevelopment
999 Fremont Ave is a City owned building
which has sat vacant for several years. This
facility is being updated to house a new
Police substation and City employee gym.

The facility requires some updating to the
interior plumbing system and other minor
infrastructure improvements to make it
inhabitable for use and compliant with
building codes.

General Fund
(CIP) $0.00 $50,000.00 $50,000.00 - - - - $100,000.00
29 CF-01047 Police Department Building Security
Upgrades
The security glass surrounding the
communications center is aging and
beginning to crack and break. The weakened
glass poses a safety and security risk and
needs to be replaced/repaired. In addition,
the Police department security cameras
need replacement/upgrading.

General Fund
(CIP) $3,000.00 $20,000.00 $170,000.00 - - - - $190,000.00 30 CF-01049 Caretaker House Demolition
This project is to demo the Caretaker house
that is located in Redwood Grove. Based on
the house location and condition, it is not
usable as a public building and is currently
being utilized as a storage facility for camp
and open space restoration supplies.

In-Lieu Park Fund - $60,000.00 $402,000.00 - - - - $462,000.00 26 CF-01042 Garden House Upgrades
This project is to make basic upgrades to the
main room and kitchen of the Garden House.

The Garden house kitchen and main hall is
rented on a regular basis and is highly
desireable by the community based on its
location and setting alongside Adobe creek.

The kitchen is in need of cabinet, appliance
and countertop updates, while the main
event room is in need of new flooring, paint
and window treatments.
237
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
31 CF-XXXX1 Energization Project
The Energization Station will provide a
combination of Electric Vehicle
Charging Stations (EVCS), energy
generating workout equipment, a solar
charging table, and an outdoor learning
lab with educational signage. The
project proposes to utilize City
Sustainability Operating Budget to fund
the civil design and educational signage.

Grant $0.00 $0.00 $230,000.00 $0.00 $0.00 $0.00 $0.00 $230,000.00 32 CF-XXXX2 Police Dept EV infrastructure
Construct necessary infrastructure to
accommodate new EV vehicles for the PD
Dept.

General Fund
(CIP) - - $200,000.00 - - - - $200,000.00
33 CF-XXXX3 Almond fire station re-roofing
Make necessary upgrade and modification of
the fire station to accommodate new
equipments and address building
deficiencies.

General Fund
(CIP) - - $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,250,000.00 34 CF-XXXX4 Downtown Parking Lot Resurfacing
To prepare topographic survey of all parking
lots in the downtown area. Design and
reconstruct Parking lot 4, 5 and 6
Downtown
Parking Fund $0.00 $0.00 $750,000.00 $0.00 $0.00 $0.00 $0.00 $750,000.00 General Fund
(CIP) $0.00 $1,500,000.00 $1,500,000.00 $1,500,000.00 $1,500,000.00 $1,500,000.00 $7,500,000.00 Gas Tax $0.00 $400,000.00 $0.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $2,400,000.00 Measure B $0.00 $675,000.00 $622,000.00 $622,000.00 $622,000.00 $622,000.00 $622,000.00 $3,785,000.00 Road Maint & Acct
(RMAA) $0.00 $758,000.00 $360,000.00 $360,000.00 $360,000.00 $360,000.00 $360,000.00 $2,558,000.00 General Fund
(CIP) - - - - - - - $0.00
Gas Tax $0.00 $109,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $859,000.00 35 TS-01001 Annual Street Resurfacing
The annual street resurfacing project
includes milling and an overlay of asphalt
concrete (AC) on existing street surfaces
that are approaching the end of their useful
life, as evidenced by cracking and minor
pavement failures.
36 TS-01003 Street Striping
Roadway striping and markers throughout
the City need to be refreshed on a regular
basis. Adjustments of striping on existing
roadway to reduce conflicts are also
considered. Visibility of pavement markings
is important to prevent traffic accidents and
improve traffic flow.

This project will refresh City streets with
thermoplastic pavement striping each year

238
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
Vehicle
Registration Fee
(VRF)
$1,000.00 $100,000.00 $99,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $599,000.00 Road Maint & Acct
(RMAA) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Fund
(CIP) $0.00 $0.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $1,000,000.00 Gas Tax $0.00 $350,000.00 $350,000.00 $350,000.00 $350,000.00 $350,000.00 $350,000.00 $2,100,000.00 Vehicle
Registration Fee
(VRF)
$0.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 $2,400,000.00 Measure B $0.00 $0.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $100,000.00 Road Maint & Acct
(RMAA) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
38 TS-01005 Annual Concrete Repair
This project addresses new sidewalk gap
and curb/gutter installations and
improvements to sidewalk and curb/gutter
repairs that do not fall within the legal
responsibility of adjacent property owners.

For economies of scale, this project may be
integrated with the annual street resurfacing
contract.

Traffic Impact Fee
(TIF) $25,766.54 $412,000.00 $0.00 $225,000.00 $225,000.00 $225,000.00 $225,000.00 $1,312,000.00 Traffic Impact Fee
(TIF) $200,000.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $200,000.00 Road Maint & Acct
(RMAA) $0.00 $0.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $1,500,000.00 Vehicle
Registration Fee
(VRF)
$6,000.00 $111,000.00 $105,000.00 - - - - $216,000.00
Road Maint & Acct
(RMAA) $0.00 $0.00 $150,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $550,000.00 41 TS-01055 Fremont Ave Pedestrian Bridge
Rehabilitation
Fremont Ave Pedestrian Bridge
Rehabilitation
General Fund
(CIP) $122,000.00 $366,000.00 $244,000.00 $240,000.00 - - - $850,000.00 36 TS-01003 Street Striping

thermoplastic pavement striping each year
after they are resurfaced. It will also improve
striping layouts per the City’s Complete
Streets Master Plan, where appropriate, to
improve safe access for bicycles and
pedestrians and safer routes to schools. For
economies of scale, this project is typically
integrated with the annual street resurfacing
contract.
37 TS-01004 Annual Street Slurry Seal
This project slurry- or micro-seals City
streets annually, including cutout and repair
of minor pavement failures. The seal
typically places a thin layer of sand and oil
over City streets. Neighborhood streets
should receive a surface treatment (slurry
seal) other than an overlay about every seven
years. Sealing is a preventative maintenance
treatment that prevents moisture from
penetrating the pavement and softening the
base material supporting the pavement.
39 TS-01006 Traffic Sign Replacement
Upgrade existing street signs to meet current
signing traffic sign and reflectivity
requirements, maintain existing traffic
signals, street lights, and pedestrian
crossing apparatus.
40 TS-01008 ADA Improvements (Streets and
Roadways)
Upgrade existing ADA ramps at various
locations to meet current ADA standards
239
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
General Fund
(CIP) $1,870.00 $135,000.00 $98,130.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $633,130.00 Traffic Impact Fee
(TIF) $0.00 $445,000.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $447,000.00 Measure B $0.00 $0.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $250,000.00 43 TS-01060 SR2S Improvement Project SR2S Improvement Projects $2,000.00 $0.00 $0.00 $0.00 OBAG $0.00 $1,120,000.00 $1,120,000.00 $6,178,000.00 $0.00 $0.00 $0.00 $8,418,000.00 Traffic Impact Fee
(TIF) $0.00 $280,000.00 $283,000.00 $950,000.00 $0.00 $0.00 $0.00 $1,513,000.00 Vehicle
Registration Fee
(VRF)
- - - $591,000.00 - - - $591,000.00
45 TS-01064 Cristo Rey Guard Rail Repair Project Cristo Rey Guard Rail Repair Project Gas Tax $0.00 $0.00 $371,000.00 - - - - $371,000.00 46 TS-XXXXXX City wide traffic survey Conduct traffic survey to determine necessary speed limits
General Fund
(CIP) $0.00 $0.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $500,000.00 47 WW-01001 Annual Sewer System Repair Program
The 2013 Sanitary Sewer Master Plan Update
recommended replacement of segments of
pipes located at various locations
throughout the City that are included in the
focused cleaning schedule that have severe
sags. Such sags can cause accumulation of
debris and grease which necessitates
frequent cleaning.

Sewer Fund $829,000.00 $2,596,000.00 $300,000.00 $880,000.00 $300,000.00 $880,000.00 $300,000.00 $5,256,000.00 48 WW-01002 Annual Structural Reach Replacement
The 2013 Sanitary Sewer Master Plan Update
recommended replacement of segments of
pipes at various locations throughout the
City that have multiple moderate-to-severe
structural defects. The areas selected for
replacement were identified by closedcircuit television (CCTV) inspection. The annual program to repair these segments
began in FY 2013/14.

Sewer Fund $97,000.00 $2,600,000.00 $1,080,000.00 $200,000.00 $1,080,000.00 $200,000.00 $1,080,000.00 $6,240,000.00 44 TS-01062 San Antonio Road Complete Street
Project
San Antonio Road Complete Street Project.

The project will reconstruction San Antonion
from Foothill Expressway to El Camino Real.

The project will construct new sidewalk,
dedicated bike lane, upgrade existing traffic
signals, upgrade existing corner cuts to
comply with current ADA requirements and
modify existing center median landscaping.
42 TS-01057 Ped LED flashing sign installation Replace existing in ground light system with rectangular rapid flashing beacons
240
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
49 WW-01003 Annual Root Foaming
The Sewer Master Plan Update recommends
that an annual project be performed to
remove invasive tree roots within sewer
mains. Root removal products currently on
the market provide protection from future
root growth for two to three years following
application.

Sewer Fund $287,000.00 $300,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,550,000.00 50 WW-01005 Annual CIPP Corrosion Replacement
This project consists of work to repair pipe
corrosion using the cured-in-place pipe
(CIPP) repair method for the trunk sewer.

The pipe sizes range from 24-inches to 42-
inches, which are the largest pipe diameter
sections in the system that deliver sewage to
the Palo Alto Regional Water Quality Control
Plant. The trunk sewer rehabilitation is
divided into several phases to be more
manageable to prioritize the rehabilitation of
the most corroded reaches.

Sewer Fund $46,000.00 $1,612,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 $7,612,000.00 51 WW-01006 Annual Fats, Oils, Grease Program
(FOG)
The Fats, Oil and Grease (FOG) Program is
critical to the operation of a sewer system.

This project provides funding for inspections
and follow-up and to educate customers on
best management practices (BMPs) to
prevent sewer back-ups resulting from FOG
being deposited into drains and ultimately to
the sewage collection system.

Sewer Fund $51,000.00 $130,000.00 $60,000.00 $74,000.00 $75,000.00 $76,000.00 $77,000.00 $492,000.00 52 WW-01008 Annual GIS Updates Annual GIS Updates Sewer Fund $80,000.00 $83,000.00 $0.00 $83,000.00 53 WW-01009 Sewer System Management Plan
Update
In accordance with State requirements, this
project will update the City of Los Altos
Sewer System Management Plan. The
updating is typically done by a sewer
management consultant. The update of the
SSMP will be based on compliance with the
State Water Resources Control Board
(SWRCB) Sanitary Sewer Discharge
Requirements (WDR).

Sewer Fund $12,000.00 $63,000.00 $75,000.00 - $75,000.00 - $75,000.00 $288,000.00 241
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
54 WW-01011 Sanitary Sewer Video Inspection
As sewer system networks age, the risk of
deterioration, blockages, and collapses
become a major concern. Cleaning and
inspecting sewer lines is essential to
maintaining a properly functioning system.

These activities further a community’s
reinvestment into its wastewater
infrastructure. Inspection programs are
required to determine current sewer
conditions and to aid in planning a
maintenance or rehabilitation strategy.

Closed-circuit television (CCTV) inspections
are the most frequently used, most cost
efficient, and most effective method to
inspect the internal condition of a sewer.

Sewer Fund $20,000.00 $516,400.00 $440,000.00 $440,000.00 $440,000.00 $440,000.00 $440,000.00 $2,716,400.00 55 WW-01012
Adobe Creek Sewer Main
Replacement
The 2013 Sanitary Sewer Master Plan Update
recommends full video inspection of the
sanitary sewer system every 5 years. Current
system CCTV data was last collected
between 2021 and 2023.

Sewer Fund $61,000.00 $423,000.00 $2,000,000.00 $2,000,000.00 $2,000,000.00 $2,000,000.00 $8,423,000.00 56 WW-01013 Document Scanning
The Document Scanning project includes the
conversion of hardcopy documents into
digital format and the maintenance of the
operating software for the storage and
retrieval of documents. This project
increases efficiency in work flow for the
creation , maintenance, preservation, and
retrieval of project records and
documentation, which improves the overall
utilization of resources including space and
staff time.

Sewer Fund $0.00 $100,000.00 $100,000.00 - - - - $200,000.00 Funding Source
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget
General Fund (CIP) $1,191,000.00 $3,897,130.00 $2,750,000.00 $2,630,000.00 $2,510,000.00 $2,630,000.00 242
Agenda Item # 15.

No. Project # Project Name Project Scope Funding Source Estimated
Appropriated
Project Balance
FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget Total by Fund
Gas Tax $859,000.00 $871,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 Downtown Parking
Fund $125,000.00 $800,000.00 $0.00 $0.00 $0.00 $0.00
Sewer Fund $8,423,400.00 $5,505,000.00 $5,044,000.00 $5,420,000.00 $5,046,000.00 $3,422,000.00 Vehicle
Registration Fee
(VRF)
$611,000.00 $604,000.00 $1,091,000.00 $500,000.00 $500,000.00 $500,000.00 OBAG $1,120,000.00 $1,120,000.00 $6,178,000.00 $0.00 $0.00 $0.00 Traffic Impact Fee $1,337,000.00 $285,000.00 $1,175,000.00 $225,000.00 $225,000.00 $225,000.00 Road Maint & Acct
(RMAA) $758,000.00 $810,000.00 $760,000.00 $760,000.00 $760,000.00 $760,000.00 Measure B $0.00 $692,000.00 $70,000.00 $70,000.00 $70,000.00 $70,000.00 In-Lieu Park Fund $3,207,000.00 $3,585,000.00 $1,188,000.00 $690,000.00 $250,000.00 $250,000.00 Public Art Fund $180,000.00 $128,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 Grants $270,000.00 $1,010,000.00 $0.00 $0.00 $0.00 $0.00 Equipment
Replacement $247,000.00 $247,000.00 $0.00 $0.00 $0.00 $0.00 Technology Fund $900,000.00 $540,000.00 $91,000.00 $0.00 $0.00 $0.00 Annual CIP Total
budget $19,228,400.00 $20,094,130.00 $19,357,000.00 $11,305,000.00 $10,371,000.00 $8,867,000.00 243
Agenda Item # 15.

Resolution 2024-xxx Page 1
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS ESTABLISHING THE FY24/25 APPROPRIATIONS LIMIT
WHEREAS, California Constitutional Article 13B limits the total annual appropriations of cities; and
WHEREAS, it is the desire of this Council to establish its appropriations limit pursuant to Article13B.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby determines that said City’s appropriations limit, pursuant to Article 13B of the California Constitution using the annual percent change in population for Santa Clara County and the percent change in California for per capita personal income, is as follows:

FY 2024/25 $46,373,845
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC

CITY CLERK
244
Agenda Item # 15.

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS SETTING CERTAIN FEES AND CHARGES TO BE COLLECTED IN FY 2024/25
WHEREAS, the Los Altos Municipal Code specifies that certain fees and charges shall be set by Resolution of the City Council; and
WHEREAS, these fees and charges should be in amounts sufficient to recover the costs incurred by the City with respect to the functions to be performed by the City; and WHEREAS, certain development impact fees are set by separate Resolution of the City Council.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the fees and charges set forth in the attached FY 2024/25 Fee Schedule for the City and these fees shall become effective July 1, 2024 and shall remain in effect until a new Resolution amending the same is adopted by the City Council.

BE IT FURTHER RESOLVED that all other fees previously established by other City Council Resolution or Ordinance remain in effect.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of June, ____ by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC

CITY CLERK
245
Agenda Item # 15.

City of Los Altos
Fee Schedule
FY 2024/25

DEVELOPMENT SERVICES

BUILDING DIVISION
Building Permit
Valuation based on price per square foot of construction. Minimum valuation for new residential and commercial construction is $564.00 per square-foot.

Total Valuation
$1.00 - $3,000.00 $240.21
$3,001.00 - $25,000.00
First $3,000 $240.21
Each Additional $1,000 $30.99
$25,001.00 - $50,000.00
First $25,000 $921.88
Each Additional $1,000 $31.92
$50,001.00 - $100,000.00
First $50,000 $1,719.82
Each Additional $1,000 $17.35
$100,001.00 - $500,000.00
First $100,000 $3,472.20
Each Additional $1,000 $7.59
$500,001.00 - $1,000,000.00
First $500,000 $7,549.02
Each Additional $1,000 $12.33
$1,000,001.00 and up
First $1,000,000 $14,276.78
Each Additional $1,000 $6.17
ADU Building Permit $0.00
246
Agenda Item # 15.

Electrical, Mechanical or Plumbing Permit
$1.00 - $3,000.00 $204.01
$3,001.00 - $25,000.00
First $3,000 $389.92
Each Additional $1,000 $24.18
$25,001.00 - $50,000.00
First $25,000 $921.88
Each Additional $1,000 $25.51
$50,001.00 - $100,000.00
First $50,000 $1,559.68
Each Additional $1,000 $52.47
$100,001.00 and up 1.62%
ADU Electrical, Mechanical or Plumbing
Permit $0.00
Plan Check
ADU Plan Check $0.00
Building Plan Check 135%
Energy Plan Check (Title 24) 25%
Solar/Photovoltaic Permit
Residential
15 kw or less $300.00
15kw - 50kw $300.00
Per kw above 15kw $10.00
51kw - 250kw $500.00
Per kw above 50kw $5.00
250+ kw $500.00
Per kw above 250kw $5.00
247
Agenda Item # 15.

Commercial
50kw or less $300.00
50kw - 250kw $500.00
Per kw above 50 kw $5.00
250+ kw $500.00
Per kw above 250 kw $5.00
Standalone Building Permits
Water Heater $150.00
Water Line/Sewer Line $302.00
Electric Vehicle (EV) Charging Station $300.00
Energy Storage System $400.00
Demolition Permit
Single Family $233.00
Commercial/Mixed-Use/Multifamily $356.00
Inspections
Re-inspection Request $248.00
Inspections Outside of Normal
Business Hours
(Minimu
m
Charge of 2 hours)
$576.00
Each Additional Hour $288.00
Expired Permits
Expired Permit Fees Based on Original Permit Fees
Penalty for Expired Permits
0 to 30 days $0.00
31st day through 60th day $200.00/per day
61st day through 120th day $400.00/per day
248
Agenda Item # 15.
121st day and everyday thereafter $800.00/per day
Misc. Building Fees
Alternate Means and Methods Request
(AMMR) $444.00
Certificate of Occupancy $109.00
Temporary Certificate of Occupancy $653.00
Duplicate Permit Request $109.00
Street Address Change $726.00
Stop Work Penalties 2-4x All Plan review and Permit Fees In House Plan Check Review $296.00/per hour
Consultant Review Actual Cost
Building Code Compliance Review $148.00
Fees Assessed at Time of Building Permit Issuance
California Green Building Fund
Assessed at the rate of $4.20 per $100,000
in valuation, with appropriate fractions
thereof, but not less than $1.00 per every
$25,000 in valuation
Construction Tax (Established per
LAMC Chapter 3.24)
Single Family $0.41/per Square Foot
Commercial/Multifamily $0.68/per Square Foot
Strong Motion and Seismic Hazard
Mapping
Strong Motion Instrumentation &
Seismic Hazard Mapping Fees – SMIP
(1-3 Story Residential)
Valuation Amount x 0.00013 (Minimum
Fee $0.50)
Strong Motion Instrumentation &
249
Agenda Item # 15.

Seismic
Hazard Mapping Fees – SMIP
(Over 3 story residential & all
commercial)
Valuation Amount x 0.00028 (Minimum
Fee $0.50)
General Plan Maintenance Fee
(Charged
based Building Permit Fee) 7%
Technology Surcharge Fee (Charged
based Building Permit Fee) 5%
250
Agenda Item # 15.

ENGINEERING DIVISION
Encroachment Permit
Parking Stall
Base $291.00
Per Stall Per Day $34.00
Special $705.00
Miscellaneous $1,192.00
Plan Check
County Sewer Plan Check $1,793.00
Public Works Plan Check Actual Cost
Stormwater Management Plan Check $1,873.00
Transportation Plan Check Actual Cost
Sewer Permit & Fees
City $724.00
County $1,594.00
Sewer Tap-in $145.00
Sewer Dye Test $191.00
Transportation Permits
Transportation Permits
Single $16.00
Annual $90.00
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Inspection
Engineering Inspection Fee (Based
on Construction Costs) 6%
Additional Inspection Visit $352.00
Mapping Fees
Final Subdivision Map Check
Base $4,693.00
City Land Surveyor (Minimum Deposit) $2,000.00
Lot-Line Adjustment $2,717.00
Misc. Engineering Fees
Vacating Easement/Right-of-Way $11,143.00
Utility Street Cut Permit (Based
on Construction Costs) 4%
Temporary Lane Closure Permit
Application $628.00
Fees Assessed at Time of Engineering Permit Issuance
Technology Surcharge Fee (Charged
based Engineering Permit Fee) 5%

PLANNING DIVISION
General Applications
Annexation $18,001.00
Appeal $1,000.00
Application Modification
Single Family $1,012.00
Commercial/Multi-Family $1,703.00
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Applicaton Modification
Single-Family $2,341.00
Commercial/Multi-Family $5,127.00
Development Agreement $13,986.00
Environmental Review (Deposit) Actual Cost
Flood Hazard Letter $691.00
Home Occupation Permit $461.00
Preliminary Project Review
Staff Review $6,649.00
Planning Commission $11,068.00
Zoning Compliance/Verification Letter $691.00
Conditional Use Permit
New Use Permit or Modification $9,180.00
New Use Permit or Modification (NonProfit) $8,809.00
Temporary Use Permit $451.00
Design Review
Single Family
Administrative (<150 sq. ft.) $691.00
Administrative (>150 sq. ft.) $3,469.00
Zoning Administrator $6,415.00
Commercial/Multi-Family
Administrative $7,131.00
Planning Commission $14,825.00
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Resolution No. 2024-xxx Page 10 of 19
Historic Permit
Alteration Permit $7,172.00
Resource/Landmark Designation $4,275.00
Mills Act $6,579.00
Sign Review
Modification of Existing Sign $461.00
New/Modification of Sign Program $1,382.00
New Sign $691.00
Public Notification
Public Notice
$2.00/per resident or occupant within
notification boundary
Tree Removal
Tree Removal Permit
First Tree $300.00
Each Additional Tree $150.00
Invasive Species (subject to verification) $0.00
In-Lieu Tree Replacement Fee $1,200.00
Consulting Arborist Actual Cost
Long Range Planning
General Plan Amendment (Deposit) Actual Cost
Zone Change Actual Cost
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Resolution No. 2024-xxx Page 11 of 19
Zone Text Amendment (Deposit) Actual Cost
Map Amendment (Deposit) Actual Cost
Planned Unit Development (PUD) Actual Cost
Single-Story Overlay Zone Actual Cost
Parklet Permit
Initial Application $553.00
Annual Fee (Calculated per Square
Foot of Parklet Area) $3.00/sq. ft.

Sidewalk Dining
Sidewalk Permit
Initial Application $553.00
Annual Review $357.00
Outdoor Display Permit
Outdoor Display Permit $1,152.00
Subdivision Review
Certificate of Compliance $4,003.00
Reversion to Acreage $7,279.00
Tentative Subdivision Map Review
Tract Map $10,546.00
Parcel Map $10,546.00
Urban Lot Split $5,987.00
Lot Line Adjustment/Lot Merger $5,020.00
Map Extension or Modification
Administrative $3,728.00
Planning Commission/City Council $6,674.00
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Resolution No. 2024-xxx Page 12 of 19
Variance
Variance
Single Family $10,595.00
Commercial/Multi-Family $12,900.00
Fees Assessed at Time of Planning Project/Permit Submittal Technology Surcharge Fee (Charged
based Planning Project/Permit Fee) 5%
POLICE
Alarm Permit $43.50 per permit
Renewal $43.50 per permit
Late Renewal/Unpermitted Alarm
response
$90.50
False Alarm Response
First two responses in a permit year No charge
Third and subsequent responses $260.00
Alcohol Permit $120.00
Concealed Carry Weapon Permit
Initial Application $260.00
Bi-annual renewal $52.00
DUI Accident Response
Police Response $1,375.00
Fire Response $1,675.00
Fatal accident Fully allocated hourly rate for all
emergency personnel responding, not to
exceed $12,000.00 per incident
Jail Booking Fees Actual County Cost
Massage Establishment Permit
New $324.00
Annual Renewal $90.00
Massage Appeal Hearing $2,323 per appeal
Includes one hour of City Attorney time
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Resolution No. 2024-xxx Page 13 of 19
Miscellaneous Police Permit $179.30 Per Application
Parking Permit
Quarterly $46.00
Annual $114.00
Second Response Call-Back
Standard Response $221.00 Per Response After an Initial Warning
Juvenile Alcohol Party Response $957.00
Secondhand Dealer/Pawn Shop Permit
New $310.60
Annual Renewal $179.50
Solicitor Permit $179.30 Per Application
Special Event Permit Application
New For-Profit $500
New Non-Profit $400
On-Going For-Profit $200
On-Going Non-Profit $150
Special Event Police Service Actual Cost
Vehicle Impound Release $358.75 per vehicle
Vehicle Repossession $17.70 per vehicle
Verification/Clearance Letter $47.75 per letter
Subpoena $315.60
Subpoena Duces Tecum $15.60
Police Report Copies $0.20 per page and no charge for victims of crimes

PUBLIC WORKS/ENVIRONMENTAL SERVICES AND UTILITIES
County Sewer Plan Check $717.50 Per Plan
Encroachment Permit
Parking Stall $118.45 Plus $35.45 Per Stall Per Day
Special $508.10
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Resolution No. 2024-xxx Page 14 of 19
Miscellaneous $299.00 Per Permit
Final Subdivision Map Check $1,399.00 Per Map Plus Actual outside Costs
Flood Hazard Letter $83.55 Per Letter
Heavy Haul Permit $729.20 Per Permit
Public Works Inspection 6% of the Estimated Cost of Construction Lot-Line Adjustment $657.75 Plus Actual outside Costs
Sewer Dye Test $173.75 Per Test
Stormwater Management Plan Check $478.35 Per Application Temporary Lane Closure Permit $627.75 Per Permit Plus $70.95 Per Day After First Day
Utility Street Cut Permit 2% of Construction Cost ($200.00 Minimum)
Additional Inspection Visit (for existing
permit)
$191.10
Sewer Permit (City) $143.35
Sewer Permit (County) $268.95
Sewer Tap-in $59.80
Transportation Permit $29.75
Public Works Plan Check Actual Costs
Transportation Plan Check Actual Costs
Technology Surcharge – Permit System
Maintenance, Document Archiving
Maintenance, Document Backfile
Conversion
5% of all permits
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Agenda Item # 15.

Resolution No. 2024-xxx Page 15 of 19

PARKS AND RECREATION
Banner Hanging
San Antonio/El Camino Real $464.60 Per Two Weeks
Downtown $464.60 Per Two Weeks
Fremont/Grant $384.50 Per Two Weeks
Lincoln Park
9-foot $192.30 Per Week
18-foot $384.60 Per Week
30-foot $464.65 Per Week
Los Altos Community Center Facility Rentals (per hour)
Community Room (Grand Oak)
Resident $286.10
Non-Resident $343.30
Non-Profit $143.00
Commercial $429.15
Meeting Room (Sequoia)
Resident $114.45
Non-Resident $143.00
Non-Profit $57.25
Commercial $171.65
Multi-purpose Room (Apricot,
Manzanita, Birch, Sycamore, Maple,
Courtyard only)
Resident $91.55
Non-Resident $114.45
Non-Profit $45.80
Commercial $137.35
Kitchen
Resident $57.25
Non-Resident $85.85
Non-Profit $28.55
Commercial $114.45
Lobby
Resident $114.45
Non-Resident $143.00
Non-Profit $57.25
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Resolution No. 2024-xxx Page 16 of 19
Commercial $171.65
Courtyard
Resident $57.25
Non-Resident $85.85
Non-Profit $28.55
Commercial $114.45
Package (Sequoia/Manzanita/Lobby)
Resident $240.30
Non-Resident $291.85
Non-Profit $120.15
Commercial $480.65
Package (Sequoia/Manzanita/Apricot)
Resident $240.30
Non-Resident $291.85
Non-Profit $120.15
Commercial $480.65
Package
(Seqouia/Manzanita/Buckeye/Madrone
)
Resident $183.10
Non-Resident $223.15
Non-Profit $91.55
Commercial $366.20
Full Facility Deposit $1,144.40
Other Facility Rentals (per hour)
Multi-purpose rooms
Resident $137.35
Non-Resident $171.70
Non-Profit $68.65
Commercial $274.65
Classrooms
Resident $57.25
Non-Resident $68.65
Non-Profit $45.80
Commercial $114.45
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Resolution No. 2024-xxx Page 17 of 19
San Antonio Club
Resident $137.35
Non-Resident $171.70
Non-Profit $68.65
Commercial $274.65
Tennis and Bocce Courts
Resident $10.40
Non-Resident N/A
Non-Profit $7.90
Commercial N/A
Athletic Fields
Resident $57.25
Non-Resident $68.65
Non-Profit $28.60
Commercial N/A
Gymnasium (Half)
Resident $97.30
Non-Resident $125.85
Non-Profit $51.50
Commercial $183.10
Gymnasium (Full)
Resident $160.20
Non-Resident $206.00
Non-Profit $91.55
Commercial $320.45
Classroom Deposit $286.10
Multi-purpose room Deposit $572.20
Other Facility Rentals (per hour)
Veterans Community Plaza Half Day
Resident $160.90
Non-Resident $206.00
Non-Profit $63.00
Commercial N/A
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Resolution No. 2024-xxx Page 18 of 19
Veterans Community Plaza Full Day
Resident $251.75
Non-Resident $314.75
Non-Profit $103.00
Commercial N/A
Patriot Corner Picnic Area Half Day
Resident $171.65
Non-Resident $217.50
Non-Profit N/A
Commercial $343.30
Patriot Corner Picnic Area Full Day
Resident $251.75
Non-Resident $314.75
Non-Profit N/A
Commercial $503.50
Grant Picnic Area Half Day
Resident $103.00
Non-Resident $125.85
Non-Profit N/A
Commercial $206.00
Grant Picnic Area Full Day
Resident $137.30
Non-Resident $166.00
Non-Profit N/A
Commercial $274.65
Miscellaneous
Key Replacement $144.45
Facility Rentals
Additional Facility Attendant $25.15 per hour
Linen Rental $28.60 per linen
Senior Lunch Program
Weekly Lunch Donation Only
Holiday Lunch Donation Only
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Agenda Item # 15.

Resolution No. 2024-xxx Page 19 of 19

OTHER FEES
Business License Listing $47.75 Per Request
Business License Duplicate $11.70 Per Request
City Initiative Filing $200.00 Per Initiative, Refunded if Within One Year of Filing the Notice of Intent,
the Elections Official Certifies the
Sufficiency of the Petition
Damage to City Property Time/Material
Document Certification $25.00 Per Certification
Document Reproduction $0.25 Per Page
Fair Political Practices Commission
Related
$0.10 Per Page
DVD Copy $2.00 Per Disk
Non-Sufficient Funds Check Processing $41.50 Per NSF Check Notary Fee $11.00
Tobacco Retailer License
Initial $286.10
Annual $171.70
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Agenda Item # 15.

Resolution No. 2024-xxx
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING THE UPDATED FISCAL YEAR 2024/25 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and
WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provide upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and
WHEREAS, the City should adjust pay to reflect changes in the region’s cost of living; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the Update Fiscal Year 2024/25 Pay Schedule in Exhibit A reflecting these classification market pay adjustments.
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Agenda Item # 15.

Resolution No. 2024-xxx
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC

CITY CLERK
265
Agenda Item # 15.

City Manager: N/A LAMEA: 3.8% COLA increase effective 06/23/24 Unrepresented Department Heads: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 POA: N/A Unrepresented Management: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 Teamsters: 3.5% increase and Market Adjustments to Individual Classifications effective 06/23/24 Unrepresented Confidential: 3.8% COLA & Market Range Adjustments to Individual Classifications increase effective 06/23/24 (M) Market Adjustment
(R) Market Range Adjustment
City of Los Altos - Full Time Salary Schedule FY 24/25
Resolution 2024-XX
Unrep. Department Head Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E City Manager Exempt $10,945.96 $23,716.25 $284,595.00
Assistant City Manager (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Police Chief (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Public Works Director (R) Exempt $8,509.13 Open Range $10,342.85 $18,436.45 Open Range $22,409.50 $221,237.38 Open Range $268,914.04 Development Services Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Parks, Recreation, & Community Svs. Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Finance Director (R) Exempt $8,125.10 Open Range $9,876.06 $17,604.38 Open Range $21,398.12 $211,252.52 Open Range $256,777.43 Human Resources Director Exempt $7,690.04 Open Range $9,347.25 $16,661.76 Open Range $20,252.37 $199,941.16 Open Range $243,028.49 Unrep. Management Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Deputy City Manager (R) Exempt $7,357.83 Open Range $8,943.49 $15,941.97 Open Range $19,377.56 $191,303.58 Open Range $232,530.70 Deputy Director (R) Exempt $7,210.67 Open Range $8,764.62 $15,623.13 Open Range $18,990.01 $187,477.51 Open Range $227,880.08 Police Captain Exempt $7,195.11 Open Range $8,745.70 $15,589.41 Open Range $18,949.03 $187,072.92 Open Range $227,388.31 Capital Improvement Projects Manager Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 City Engineer Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 Financial Services Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Information Technology Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Human Resources Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Building Official Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Development Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Planning Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Transportation Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Maintenance Superintendent (R) Exempt $5,995.95 Open Range $7,288.11 $12,991.23 Open Range $15,790.92 $155,894.70 Open Range $189,490.98 City Clerk (R) Exempt $5,995.93 Open Range $7,288.09 $12,991.18 Open Range $15,790.86 $155,894.18 Open Range $189,490.35 Assistant to the City Manager Exempt $5,711.63 Open Range $6,942.52 $12,375.19 Open Range $15,042.12 $148,502.28 Open Range $180,505.45 Project Manager Exempt $5,620.81 Open Range $6,832.13 $12,178.42 Open Range $14,802.95 $146,141.07 Open Range $177,635.38 Recreation Manager (R) Exempt $5,407.59 Open Range $6,572.96 $11,716.45 Open Range $14,241.41 $140,597.34 Open Range $170,896.95 Public Information Officer Exempt $5,222.93 Open Range $6,348.51 $11,316.36 Open Range $13,755.10 $135,796.27 Open Range $165,061.22 Unrep. Confidential Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Accountant Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Senior Human Resouces Analyst Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Management Analyst II Exempt $4,518.46 $4,744.38 $4,981.60 $5,230.68 $5,492.22 $9,790.00 $10,279.50 $10,793.48 $11,333.15 $11,899.81 $117,480.00 $123,354.00 $129,521.70 $135,997.79 $142,797.68 Human Resources Analyst II Exempt $4,408.26 $4,628.67 $4,860.10 $5,103.11 $5,358.26 $9,551.22 $10,028.78 $10,530.22 $11,056.73 $11,609.57 $114,614.64 $120,345.37 $126,362.64 $132,680.77 $139,314.81 Human Resources Analyst I Exempt $4,300.74 $4,515.77 $4,741.56 $4,978.64 $5,227.57 $9,318.26 $9,784.18 $10,273.39 $10,787.05 $11,326.41 $111,819.16 $117,410.12 $123,280.62 $129,444.65 $135,916.89 Management Analyst I (R) Exempt $4,287.80 $4,502.19 $4,727.30 $4,963.66 $5,211.84 $9,290.23 $9,754.74 $10,242.48 $10,754.60 $11,292.33 $111,482.73 $117,056.87 $122,909.71 $129,055.20 $135,507.96 Confidential Exectuive Assistant (R) Non-Exempt $3,658.66 $3,841.59 $4,033.67 $4,235.35 $4,447.12 $7,927.09 $8,323.44 $8,739.62 $9,176.60 $9,635.43 $95,125.08 $99,881.33 $104,875.40 $110,119.17 $115,625.13 Human Resources Technician Non-Exempt $3,529.82 $3,706.31 $3,891.62 $4,086.20 $4,290.51 $7,647.93 $8,030.33 $8,431.85 $8,853.44 $9,296.11 $91,775.19 $96,363.95 $101,182.15 $106,241.26 $111,553.32 Deputy City Clerk Exempt $3,433.98 $3,605.68 $3,785.96 $3,975.26 $4,174.02 $7,440.29 $7,812.30 $8,202.92 $8,613.06 $9,043.72 $89,283.45 $93,747.62 $98,435.00 $103,356.75 $108,524.59 Biweekly Monthly Annual