Los Altos City Council
July 9, 2024

CITY COUNCIL MEETING
AGENDA
7:00 PM - Tuesday, July 09, 2024
via Videoconference and In Person
PARTICIPATION: Members of the public may participate by being present at the Los Altos Council Chamber at Los Altos City Hall located at 1 N. San Antonio Rd, Los Altos, CA during the meeting.

Public comment is accepted in person at the physical meeting location, or via email to [email protected].

RULES FOR CONDUCT: Pursuant to Los Altos Municipal Code, Section 2.05.010 "Interruptions and rules for conduct": Understanding that the purpose of the city council meetings is to conduct the people's business for the benefit of all the people, in the event that any meeting of the city council is willfully interrupted by a person or group of persons so as to render the orderly conduct of the meeting impossible, the mayor, mayor pro tem, or any other member of the city council acting as the chair may order the removal of the person or persons responsible for the disruption and bar them from further attendance at the council meeting, or otherwise proceed pursuant to Government Code Section 54957.0 or any applicable penal statute or city ordinance.

REMOTE MEETING OBSERVATION: Members of the public may view the meeting via the link below, but will not be permitted to provide public comment via Zoom or telephone. Public comment will be taken in-person, and members of the public may provide written public comment by following the instructions below.
https://losaltosca-gov.zoom.us/j/82605107375?pwd=ze6XIwr6MVbVLUFt8YNbl79owSDOyZ.1 Telephone: 1-669-444-9171 / Webinar ID: 826 0510 7375 / Passcode: 197925 SUBMIT WRITTEN COMMENTS: Prior to the meeting, comments on matters listed on the agenda may be emailed to [email protected]. Emails sent to this email address are sent to/received immediately by the City Council. Emails sent directly to the City Council as a whole or individually, and not sent to [email protected] will not be included as a public comment in the Council packet.

Please note: Personal information, such as e-mail addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included in your written comments, they will become part of the public record. Redactions and/or edits will not be made to public comments, and the comments will be posted as they are submitted. Please do not include any information in your communication that you do not want to be made public.
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Correspondence submitted in hard copy/paper format must be received by 2:00 p.m. on the day of the meeting to ensure distribution prior to the meeting. Comments provided in hard copy/paper format after 2:00 p.m. will be distributed the following day and included with public comment in the Council packet.

The Mayor will open public comment and will announce the length of time provided for comments during each item.

AGENDA

CALL MEETING TO ORDER

ESTABLISH QUORUM

PLEDGE ALLEGIANCE TO THE FLAG

REPORT ON CLOSED SESSION

CHANGES TO THE ORDER OF THE AGENDA

SPECIAL ITEM
Recognition of 2024 Annual Employee Award Winners

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Members of the audience may bring to the Council's attention any item that is not on the agenda. The Mayor will announce the time speakers will be granted before comments begin. Please be advised that, by law, the City Council is unable to discuss or take action on issues presented during the Public Comment Period. According to State Law (also known as “The Brown Act”) items must first be noted on the agenda before any discussion or action.
07-09-2024 Written Public Comments

CONSENT CALENDAR
These items will be considered by one motion unless any member of the Council or audience wishes to remove an item for discussion. Any item removed from the Consent Calendar for discussion will be handled at the discretion of the Mayor.

1. Approve the Regular Meeting Minutes of June 25, 2024

2. Adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association to comply with California Code of Regulations, title 2, Section 571 (b)(1)(A) and California Code of Regulations, title 2, section 571.1 (a)(4) rules for identifying and defining special compensation

3. Adopt a Resolution entering into a Side Letter Agreement with the Sanitary Truck Drivers and Helpers Union Local # 350 to add clarifying language to Article 7. Pay Rates and Practices to address how a tie for the 6th peer city should be treated 2 7/9/2024 CITY COUNCIL MEETING AGENDA Page 3 of 4

4. Adopt resolution 2024-xx approving an updated fiscal year 2024/25 pay schedule to comply with California Public Employees’ Retirement System (CALPERS) statutory and regulatory requirements for compensation earnable and publicly available salary schedules.

5. Adopt a Resolution accepting completion of the City Hall Council Chambers Audio/Visual Upgrade, Project CD-01021; and authorize the Public Works Director to record a Notice of Completion as required by law, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15300.2

6. Rescind Resolution No. 2024-52 and Re-Adopt a Resolution authorizing the City Manager to execute a contract with C2R Engineering, Inc. of the Total Bid for the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 Project in the amount of $125,000.00 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301

7. Authorize the City Manager to execute Amendment No. 2 on behalf of the City with AIM Engineering Consultants, Inc. in the amount of $16,200 for professional consulting services for various transportation engineering tasks for FY2023/24, which are exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c)

8. Approve the formation of a Subcommittee of the City Council for a potential Childcare Subsidy Program

9. Authorize the City Manager to execute an agreement with West Coast Arborists, Inc. in the amount not to exceed $110,000 annually for On-Call City-wide Tree Maintenance Services and tree evaluations

10. Adopt a Resolution correcting the FY 2024/25 Fee Schedule for two fees

DISCUSSION ITEMS

11. City Council to receive the presentation on the Hillview Park permanent dog park conceptual design preferred plan and provide Staff with further direction, including action to move forward with construction documents and project schedule

12. Approve the calendar for the transition to district elections

INFORMATIONAL ITEMS ONLY
There will be no discussion or action on Informational Items

13. Tentative Council Calendar and Housing Element Update Implementation Calendar

COUNCIL/STAFF REPORTS AND DIRECTIONS ON FUTURE AGENDA ITEMS

ADJOURNMENT
(Council Norms: It will be the custom to have a recess at approximately 9:00 p.m. Prior to the recess, the Mayor shall announce whether any items will be carried over to the next meeting. The established hour after which no new items will be started is 11:00 p.m. Remaining items, however, may be considered by consensus of the Council.)
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SPECIAL NOTICES TO THE PUBLIC
In compliance with the Americans with Disabilities Act, the City of Los Altos will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (650) 947-2610.

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, and that are distributed to a majority of the legislative body, will be available for public inspection at the Office of the City Clerk’s Office, City of Los Altos, located at One North San Antonio Road, Los Altos, California at the same time that the public records are distributed or made available to the legislative body.

If you wish to provide written materials, please provide the City Clerk with 10 copies of any document that you would like to submit to the City Council for the public record. 4 1
Melissa Thurman
From: Roberta Phillips <[email protected]>
Sent: Saturday, June 29, 2024 8:54 AM
To: City Council; Gabriel Engeland; Public Comment; [email protected] Subject: Tree Removal Permit Heritage Apricot Orchard
Dear Council Members, Gabe Engeland and History Museum
I am a resident of Los Altos .

I saw the sign for the removal of 25 apricot trees posted near thePolice Station. I am writing to ask that if for some reason the apricot trees need to be removed that they be replaced with new apricot trees. I value the Heritage Apricot Orchard and believe it is part of the soul of our community. I am not a lawyer , but I am confident that the leaders of our community can figure out a way to keep as many apricot trees as possible, even if they are located in a slightly different location on the Civic Center site.

Please replace any apricot trees with new apricot trees.

Sincerely
Roberta Phillips
I looked up the Heritage Apricot orchard on Google and found that " This last stand of apricot trees in our community has been protected since the 1950s as a tribute to an orchard economy that dominated this region for a century. It was officially named a historic landmark and registered with the state of California in 1981. 5 1
Melissa Thurman
From: Roberta Phillips <[email protected]>
Sent: Thursday, July 4, 2024 10:53 AM
To: Public Comment; Roberta Phillips
Subject: Council meeting July 9,2024 Item #8
Dear Council Members
Item #8 suggests forming a subcommittee to discuss a subsidy for childcare. I would like for you to consider a subsidy for Senior Daycare.

Adult daycare services assist working caregivers to balance the needs of work and caregiving responsibilities.It would be terrific to have a program in Los Altos to help our aging population to stay mentally and physically active,while reducing their isolation and decline in their abilities.

There are many California State Programs under the umbrella of the California Department of Aging where guidance and grants can be obtained.

Please see attached link
https://aging.ca.gov/About_Us/
Sincerely
Roberta Phillips
650-941-6940
6 1
Melissa Thurman
From: Jim Wing <[email protected]>
Sent: Saturday, July 6, 2024 12:21 AM
To: Public Comment
Subject: Council 07/09/2024 Meeting Agenda Item11 Hillview Dog Park Los Altos Mayor Weinberg and Distinguished Council Members, Council 07/09/2024 Meeting Agenda Item 11 Hillview Dog Park I support Hillview Dog Park Preliminary Design, but do not support Water-Feature [dog wash] at entrance.

PARC also did not support Water-Feature.

My Water-Feature concerns are as follows:
 Water-feature uses permeable pavers for Water-Feature drain. Permeable pavers very small drainage pores will very quickly become clogged with pollen from nearby oak trees. We residents are already seeing SU-20 Shoulder Improvement permeable pavers near Oak trees becoming clogged a short time after being installed. Packard Foundation 2nd street building still is having pollen clogging their stormwater capture system filters. They change filters often. If a drain is installed, it will need to be connected to Los Altos sewer to prevent soil contamination.  Water-feature will need daily cleaning by staff to insure it is contamination free for dogs to use. A cleaning maintenance budget will need to be provided.
 Entrance Water-Feature will cause congestion. When a dog is using Water-Feature, other dogs wanting to enter will resist entry because of “commotion” of spraying water and excited owner washing dog. It is best to keep entrance simple and stress free for dogs. We want to welcome them to stress free Hillview Dog Park.

Thank you for your consideration! Jim Wing Milverton Road Los Altos, Ca 7 1
Melissa Thurman
From: Andrea Wald <[email protected]>
Sent: Sunday, July 7, 2024 8:56 PM
To: Public Comment
Subject: plans for the Hillview dog park
Resending to fix email address at "publiccomment".

Andrea
---------- Forwarded message ---------
From: Andrea Wald <[email protected]>
Date: Sun, Jul 7, 2024 at 6:14 PM
Subject: plans for the Hillview dog park
To: <[email protected]>, <[email protected]> Dear City Council members,
I was alerted to the fact that the City Council will be discussing and possibly voting on the plans for the new dog park at Hillview at your meeting this coming Tuesday evening, June 9th. I am extremely concerned that Artificial Turf has been discussed and seems to be something that might actually be approved for the dog park - even when I see that there is mention that AT is of concern and also survey results show that those preferring natural grass are more than double the amount who've indicated they want AT.

I have so much info I could share on why Artificial Turf is bad for the environment and health and safety of all, but have no way to know how much you all already know about the harms of AT. So as not to overwhelm, please take a look at the excellent article that was written recently by Dr. Sue Chow of the Loma Prieta Chapter of the Sierra Club: Co-Organizer, Environmental Stewardship Program (ESP), and Executive Committee Member.
https://www.sierraclub.org/loma-prieta/blog/2024/05/artificial-turf-wars-people-fighting-protect-theircommunities Not only is Artificial Turf toxic and bad for the environment, but it heats up to 50-80 degrees more than natural grass. Not only will the dog owners not be happy to be standing on the AT plastic field, but the dogs will not like it and with increasingly warmer temps, might actually burn the pads on their feet.

Plus, dog urine and poop will not biodegrade and will need to be cleaned with nasty chemicals.

I hope that those deciding on the surface for the dog park will take all the harms of AT into consideration and vote for natural grass - better for all the right reasons.

Thank you.
8 2
Andrea Wald - Member of Community for Natural Play Surfaces We advocate for safe natural play surfaces. We educate public and private stakeholders on the harms of artificial turf and other artificial materials. We strive to increase the amount of grass and natural materials in our playing fields, playgrounds, parks and towns. 9 1
Melissa Thurman
From: Susan Hinton <[email protected]>
Sent: Monday, July 8, 2024 9:41 AM
To: Public Comment
Subject: Public comment, July 9, 2024 Council meeting, item #11 (Grass, not hot plastic, for Hillview Dog Park)
Dear Los Altos Mayor and City Councillors,
I’m Susan Hinton, a Sierra Club member and a resident of the City of Santa Clara with a family dog. My family often visits dog parks and other pet friendly areas around the Southern San Francisco Bay Area, and we are glad to hear that Los Altos may be planning to approve a permanent dog park in Hillview Park.

However I would like to encourage the Council to insist on grass over artificial turf. In Santa Clara there are two dog parks within a half mile of each other, the Raymond Gamma Dog Park on Reed Street and the Larry Marsalli Park Dog Area on Lafayette Street. While the dog park on Reed Street has artificial turf, the dog area at Marsalli Park has grass that is mowed but otherwise largely untended.

On hot days, especially like those of the past week or so, dogs visiting Reed Street do their best to stay under the few available trees, set close to the fence, as they avoid putting their paws onto the plastic turf. A person can feel the heat rising from the hot surface, which feels significantly hotter than other sunlit areas. It’s well documented that artificial turf can become as much as 60°F to 80°F hotter than the ambient air temperature and, with temperatures climbing to 100°F recently I hate to think about anyone, human or animal, walking across that ground.

On the other hand, though the Marsalli Park grass is a bit patchy and brown, there are dogs on the grass. They may not run as much due to the heat, but neither do they burn their paws. Another benefit of the natural grass is that, ironically, there are more trees present. Leaf fall needn’t be constantly brushed off of grass, unlike artificial turf which must be kept clean to avoid a build up of debris and potentially bad bacteria. (Live plants, on the other hand, harbor good bacteria that can help eliminate bad bacteria without human intervention.) Also ironically, the artificial turf at Reed Street needs to be rinsed off with water while, as I mentioned previously, the grass at the other park is not religiously cared for. Though I can’t say for sure, it wouldn’t surprise me if more water is being used during the heat wave on the artificial turf than on the grass. Also, grass can be watered with reclaimed (purple pipe) water while, due to salts and minerals that may be present in reclaimed water that can harm artificial turf, plastic grass must be watered with potable water.

Finally artificial turf is a petroleum product mixed with additive chemicals (to reduce flammability, to provide color and structure, and to inhibit chemical breakdown caused by UV exposure) that sheds microplastics and wears out after about 8-10 years. It cannot be sustainably recycled both because there is not a way to separate its mixed polymers and chemicals from each other and because “advanced” recycling (pyrolysis - high heat) actually releases more greenhouse gas than was released during its original production. Ultimately plastic grass is landfilled, which means that microplastics and chemicals will continue to pollute the ground and water long afterward.

I urge the Los Altos City Council to approve the Hillview Dog Park but to insist on grass.

Sincerely,
Susan Hinton
10 1
Melissa Thurman
From: Cortney Jansen <[email protected]>
Sent: Monday, July 8, 2024 9:53 AM
To: Public Comment
Subject: Fwd: No artificial turf at dog park (Item 11 of the July 9 Council members) Forwarding to this email address to make sure my email is included as public comment in the agenda packet. Thank you.
---------- Forwarded message ---------
From: Cortney Jansen <[email protected]>
Date: Sun, Jul 7, 2024 at 9:36 PM
Subject: No artificial turf at dog park (Item 11 of the July 9 Council members) To: <[email protected]>
Dear Los Altos City Council,
My name is Cortney Jansen. I am a resident of Sunnyvale, but I visit Los Altos regularly. I am extremely excited to learn that you will be considering and (hopefully) approving the Hillview Dog Park in the Tuesday, July 9, Council meeting. However, I am writing to ask that you reject the inclusion of any artificial turf in this project. This project should be safe for our residents, our dogs, and our environment. The only way to achieve this safety is to choose natural grass.

As presented in the Parks, Arts, Recreation & Cultural Commission meeting on June 18 ("Online Survey" slide), more respondents preferred natural grass over synthetic turf. There are no numbers on the slide, but it looks like at least 33% more people preferred natural grass over fake, plastic, synthetic turf. The online survey results on the "Consolidated Results: Dog Park Features" slide confirms preference of natural grass - 42% in favor of grass vs 15% in favor of synthetic plastic grass. Clearly, residents prefer natural grass.

The meeting also mentioned that hygiene, cleanliness, and all weather surfacing are important. For these reasons, you should also choose natural grass:
 Hygiene - soil microbes in grass are able to break down remnants of dog urine and feces.

Synthetic turf cannot. To clean it, it has to be sprayed with nasty, often toxic chemicals, which cost the City money and are bad for our environment.
 Cleanliness - as noted above, only natural grass is able to stay clean without using toxic cleaning chemicals. In fact, many other synthetic turf areas (e.g., Fair Oaks Park in Sunnyvale) specifically ban dogs from the synthetic turf field because the field CANNOT deal with dog urine or feces.
 All weather surfacing - while it's true that natural grass areas may need to be closed for a bit after heavy rain in the winter, synthetic turf areas must be closed during warm days (of which we have plenty) because the plastic synthetic turf gets extremely hot - often 50-70 degrees warmer than natural grass, which means that it is unsafe for people and pets to be on plastic synthetic turf on warm days.
11 2
The "Program Elements: Surface Materials" slide also contains inaccurate information:
 It claims that synthetic turf is lower maintenance than grass. This is not true. Synthetic turf requires substantial maintenance, including watering to reduce temperature on hot days, regularly replacing the infill, sanitizing and disinfecting the plastic grass, maintenance and fixing holes in the various layers, and other repairs. See this list from Safe Health Playing Fields (https://www.safehealthyplayingfields.org/maintenance-synthetic-turf). Even Field Turf's own maintenance manual (https://fieldturf.com/workspace/uploads/files/brochure-maintenanceguidelines-fieldturf-apr2021.pdf) includes a long list of required maintenance.  It claims that artificial turf is better for dog paws. This is not true. As I mentioned, artificial turf gets tens of degrees warmer than grass. To quote from this 2019 study (https://www.nrpa.org/parksrecreation-magazine/2019/may/synthetic-sports-fields-and-the-heat-island-effect/), "Since grass leaves release water vapor (or transpire) and the evaporation of that water vapor leads to cooling, grass fields rarely get above 100° F. Turf fields, in comparison, regularly rise well above 100° F.

Penn State University’s Center for Sports Surface Research conducted studies comparing surface temperatures of synthetic turfs composed of various fiber and infill colors/materials and found that the maximum surface temperatures during hot, sunny conditions averaged from 140° F to 170° F." Dogs cannot walk on surfaces that are 140-170 degrees F.

One other note. You'll hear artificial turf manufacturers claim that synthetic turf uses less water than natural grass. This is also wrong. California State Bill 676 (passed last year) declared that "droughttolerant landscaping does not include the installation of synthetic grass or artificial turf", which confirms the fact that artificial turf (in any context) is not drought-friendly. Valley Water also does not consider artificial turf to be drought-friendly, specifically excluding it from their Landscape Rebate Program, stating "We do not rebate for artificial turf as we want to support a healthy watershed with natural landscaping" (more information at https://access.valleywater.org/s/article/Landscape-RebateProgram-articles and https://www.valleywater.org/sites/default/files/01_Artificial%20Turf%20Fact%20Sheet_030614%20 BA.pdf)
Verde Design and the plastics industry is working hard to get more artificial turf in our community. I have seen this in Sunnyvale (luckily, our City Council voted to keep grass), the Fremont High School Union District, and more.

Synthetic turf is a fossil-fuel derived plastic. It contaminates our water supply, requires as much maintenance as natural grass, it makes achieving our community's sustainability goals harder, and it gets so hot in summer that it cannot be used. Our dog park can be great for dogs, people, and our planet - let's do so by using natural grass and not artificial turf.

Thank you,
Cortney Jansen
12 1
Melissa Thurman
From: [email protected]
Sent: Monday, July 8, 2024 3:38 PM
To: Public Comment
Subject: Dog park at Hillview
Hello,
In regards to the new dog Park at Hillview, I would like to support the idea of using artificial turf. It will allow the dogs to play year-round. With proper irrigation and drainage, it is a fantastic and efficient material. The dogs love it - go to Mackenzie dog park, and you will see that all of the dogs prefer to play on the turf as opposed to the natural grass, which has now all turned to mud.

I also hope that the new design will allow for shade, proper double gates entries, and all of the other necessities of a well-designed dog park.

Thank you for your consideration,
Joy Sheerer
13 1
Melissa Thurman
From: Daphne Ross <[email protected]>
Sent: Monday, July 8, 2024 8:54 PM
To: Public Comment
Subject: Agenda Item #8 - Formation of Subcommittee for Childcare Subsidy 7/9/24 Dear Mayor Weinberg and Councilmembers,
I am writing to support the formation of a subcommittee to investigate possible childcare subsidy programs. This is an important issue for all families, and it is important for the subcommittee to gather the information needed to make an informed decision.

Thank you,
Daphne Ross
14 1
Melissa Thurman
From: Gary Albright <[email protected]>
Sent: Tuesday, July 9, 2024 11:32 AM
To: Public Comment
Subject: Hillview Dog Park
I am writing to support item #11. on the City Council’s agenda for 7/9/2024 regarding the Hillview dog park.

First, thank you for the diligent work of the city staff and Council to prepare and approve this project for implementation. I’m especially pleased to know the staff took into account how to achieve the best possible design to have a facility to enjoy for years to come. The use of high-quality artificial turf will provide an optimal surface that will enable years of enjoyment at much lower maintenance costs than grass. The turf won’t turn into a field of mud during winter rains. Turf also obviates the need for a dog wash (which would be nice but not essential.) The planned shade structure addresses a critical need for both dogs and owners during the hot summer months. And it’s really smart to have a separate area for large and small dogs whose owners may not want their pets to co-mingle. Additionally, the shade will increase the use of the Hillview dog park. I primarily use the McKenzie dog park because it is close to my house. Yes, it does get muddy, but it’s very shaded, and there’s a great community of people in attendance. I hope the staff and Council will consider improvements to McKenzie in the future. But, for now, it will be great to have a nice, new place to take my dog where he and I can both make new friends.

Gary Albright
15 1
Melissa Thurman
From: Jaria Jaug <[email protected]>
Sent: Tuesday, July 9, 2024 12:15 PM
To: Public Comment
Subject: Subcommittee for a potential Child Care Subsidy Program Good evening Mayor Weinberg and Honorable City Councilmembers, On behalf of Working Partnerships USA and the Build the Future Campaign, I am writing in strong support of the formation of a Subcommittee for a potential Childcare Subsidy Program. This exploratory committee could be the beginning of a wonderful program that would uplift the families of Los Altos.

Housing and childcare costs are the two most expensive expenses households must make in the Bay Area. Affordable childcare is one of the keys to enable families to continue to live in their city and to boost business productivity in all surrounding areas. The subsidy program would enable families to continue to live and thrive in Los Altos, while creating a stronger economy for families and childcare providers.

This is the essential first step to ensure that a City-sponsored childcare program is feasible and to determine what works best for families. Thank you to Councilmember Fligor and Mayor Weinberg for your leadership in bringing this important subcommittee forward.

Sincerely,
Jaria Jaug (she/her)
Associate Director of Care Policy
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408.394.6580
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16 1
Melissa Thurman
From: Leanne McAuliffe <[email protected]>
Sent: Tuesday, July 9, 2024 1:41 PM
To: Public Comment
Subject: City Council Meeting July 9 Agenda Item 11 - Public Comment Proposed Dog Park - Artificial Turf heat islands create safety & environmental issues.

City Council Meeting July 9, 2024
Public Comment- Agenda Item 11 -Proposed Dog Park - Artificial Turf heat islands create safety & environmental issues.

Dear Los Altos Council Members
Regarding the proposed dog park, please don't install artificial turf. Please install natural turf instead. No matter what the artificial turf industry does or what it says, artificial turf will never be real turf. Any "developments" in artificial turf usually equates to more chemicals. And that's exactly what artificial turf itself is, chemical grass. All these chemicals are just going to shed into the environment for the entire useful and un-useful "life" of the product. These microplastics laced in PFAS then also put users, in this case dogs, at risk.

There are so many reasons to stay away from artificial turf but heat alone counters many of the claims in Verde Design's slide. The sales pitch for artificial turf is generally so full of holes it couldn't hold the water required to keep the surfaces cool. As an example, Verde Design do not clarify the conditions under which they claim artificial turf is cooler than concrete or pavers but this is not the case in sunny, clear conditions. (Breeze free days are higher still.) This is a well documented fact and even basic local data collection in Los Gatos, San Jose and Palo Alto has shown that artificial turf consistently measures higher temperatures than any other surface (up to 95 degrees hotter than to local ambient temperature) with the exception of rubber tiles in an elementary school. This extreme surface heat and heat island effect poses risks of surface burns, heat illness, soil microbiome destruction, tree stress and many other environmental and wildlife concerns. The only way to mitigate this heat is to continually apply water which then becomes contaminated with microplastics and PFAS, which opens up the whole can of worms regarding "saving" water.

The following are readings from local playgrounds and sports fields (Photos available if you're interested but better still go out to one of these fields on a sunny, clear day and see for yourself if you're doubtful.) Readings (F) Air Temp Artificial Turf Real Turf Concrete/pavers Asphalt Rubber Tiles
Jul 3, 2024
Los Gatos Sports Park 105 200.3 112.8 147.7 153.1 -
(tire crumb infill)
May 17, 2024
Palo Alto Sports Park 64 129.5 86.3 - - -
(EPDM - polymer infill)
Oct 7,2023
Los Gatos Elementary 97 154 104.7 142 120 162
17 2
(no infill)
April 8, 2022
San Jose Middle School 88 157.2 87.6 - - -
(cork infill)
The potential destruction artificial turf can cause throughout its existence is endless just like the "forever chemicals" it contains. The only way to avert this risk and any subsequent mitigation and potential litigation costs is to not use artificial turf at all.

Please eliminate artificial turf from any design plans for this dog park and choose properly managed drought tolerant real turf instead.

Kind regards,
Leanne McAuliffe
Concerned resident of Santa Clara
18 1
Melissa Thurman
From: Pat Marriott <[email protected]>
Sent: Tuesday, July 9, 2024 3:28 PM
To: Public Comment
Subject: PUBLIC COMMENT ITEM #11 July 9, 2024
Council Members:

Why is the presentation for the Hillview dog park buried in the Council Q&As, which were just made available this afternoon? I did not receive an email notifying me of the addition.

There's a lot of detailed information to be absorbed by council members and residents before the meeting -- assuming residents are even aware the presentation is available.

If the cost of this project is an astounding $1M, I think we need more time to review it. A cursory look at the presentation makes me wonder how much is for the benefit of the dogs vs. humans. Dogs don't care if there's an "entry plaza" and patio for for people.

Re artificial turf: How many times a day will it have to be hosed down? Who will do that and how much will it cost?
It's been my understanding that the COMPLETE agenda packet is to be made available seven days before a council meeting. It's your job as Council to hold staff accountable for meeting that requirement.

Thank you for listening,
Pat Marriott
19 1
Melissa Thurman
From: Dan Beyer <[email protected]>
Sent: Tuesday, July 9, 2024 4:45 PM
To: Public Comment
Subject: Hillview Dog Park Redesign
Hi,
I am a frequent user of the Hillview Dog park. I would like to highlight several issues I would like to see addressed when the new dog park is built:
1: Artificial turf would allow the dog park to be used year-round. Turf (or grass) is not usable for much of the winter due to the grass becoming too muddy.
2: The sun sets at 4:32pm in December, this is before people get out of work. Lighting is needed for several months during the winter season.
3: The length of the current dog park is great. Can we have the new dog park approximately as large? I am not opposed to separate ‘big dog’ and ‘small dog’ parks; however, this can not come at the expense of a large enough park for big dogs.
4: There needs to be parking close to the park. If the closest parking is at the Community Center (due to library patrons taking all closer spots) it can be challenging walking large energetic dogs from the Community Center to the proposed new dog park area. This can be solved by reserving a couple of parking spots next to the dog park for dog park use.

Note items 3 and 4 can be solved by leaving the dog park at its’ current location, which is my strong preference.

Thank you
Dan Beyer
20 1
Melissa Thurman
From: Alice Mansell <[email protected]>
Sent: Tuesday, July 9, 2024 5:37 PM
To: Public Comment
Subject: Public Comment (not an agendized item) Los Altos City Council mtg 7:00pm 7/9/24 DATE: July 9, 2024
TO: [email protected]
SUBJECT: Emailed Public Comment for item not on agenda, City Council meeting 7pm July 9, 2024 I’ve worked more often than not in downtown Los Altos since 1973. As a real estate broker and lawyer I’ve advised clients on historic site preservation laws. I’ve also done contract fraud administrative legal work for the US Army and made oral arguments at the top US military appeals court. I’ve volunteered at the Los Altos orchard since the Summer 2023 harvest. I’ve watched with alarm over the past 12 months City Hall’s piecemeal orchard encroachments for developments by ripping out trees and tree sites while installing only partial irrigation despite no meaningful public notice & comment. In the last year alone the City has "reinterpreted" the acreage of our Heritage Orchard Historic Resource reducing its defined size by 30% from 2.86 acres to less than 2 acres by removing tree sites, trees, and character defining features by current and planned building projects.

In July 2023, I watched City crew remove several apricot tree planting sites for a new ornamental flower bed by the new patio outside City Hall’s entrance. That patio also removed tree sites and degraded winter rain moisture for nearby tree roots. In Fall 2023, closed door decisions between the City and its orchard contractor (LAHM) resulted in no irrigation being installed in areas “set aside” for the possible future LALE-funded library patio and the exterior expansion of LACY. On June 26, 2024, a trees removal permit notice was posted on a police department fence with no prior public notice to remove all the apricot trees and tree planting sites in the State-designated “Northeast Grove” by the police station with the City citing possible future building and utilities expansions while inaccurately citing an arborist report on the actual condition of that Grove and declining to mention the City's long and deliberate neglect of that historic grove. No reports, studies, or plans were made public anywhere before each of these orchard encroachment decisions. No involvement from the Historic, Youth, PRA&C, Planning, or Environmental commissions.

On June 14, 2024, I went to City Hall to see the LACY and EOC generator/Community Center building plans. A desk staffer told me all those plans are “copyrighted” and thus not available to the public for any review. The Assistant City Manager told me all those plans are “exempt” from any public review - not even City Council - according to staff interpretation of City codes for public and community facility projects' square footage. He let me see the plans on a computer monitor. I did math calculations and both the LACY and EOC projects' full improvements' square footage including interior and exterior work are above the City code staff-only-design-review exemption numbers. He stated no City commissions nor the City Council have any “purview” to provide any design review on either of these projects costing $100,000s to build.

Neither the City nor its orchard contractor (LAHM) hired or consulted with any professional historic landscape or historic orchard maintenance contractors nor any historic land use experts, not even to review the City's escalating cumulative impact decisions on the historic orchard by the City and LAHM 21 2
work removing healthy trees and tree sites, installing only piecemeal irrigation, and the City' long complete neglect of the Northeast Grove by the police station. A record of inadequate care with now only partial maintenance of our Historic Resource of a working orchard.

June 28, 2024. An Appeal was filed with me as one of the signatories to prevent the total and permanent removal of tree sites and trees of the Northeast Grove by the police station. Neither the City Clerk nor Assistant City Clerk was available to any member of the public that day, as I also found on June 14. The City Manager both days was also unavailable. The appeal process today remains unclear for whether the appeal will be decided by staff discretion on an unknown date behind closed doors or if there will be any public notice & comment for a City Council hearing.

City Hall’s lack of environmental and historic review, lack of public notice & comment, and lack of engaging any of its commissioners for stewardship decisions on our Historic Orchard must be remedied starting by City Council revoking the permit to remove all Northeast Grove orchard trees and not replace them in the Northeast Grove near the police station or elsewhere at the Civic Center.

The LAHM Maintenance Plan report due under its City contract in January 2024 must be made public, managed, and followed. No longer kept out of sight, now in its second draft under City staff closed door review as the Assistant City Manager told me on June 14. LAHM’s Annual Report due this summer must also be made public, managed, and followed. Perhaps start with public review of both reports by the Historic and PRA&C commissioners. Our historic “working” orchard is certainly part of the City’s historic resources and “culture.”
The City Manager should be directed to put all of the State Historic Resource acreage on his Capital Assets list thus the public will see all the budgets for the orchard's care as a capital asset from the fees paid to LAHM to the cash used from the City funds and for what work. It is still murky who paid what for the irrigation installed in 2023. Some water lines were paid for by a County water agency grant, other lines from City Hall cash outside the LAHM contract. It is not appropriate to have the LAHM and City staff make all these land use decisions with no public input such as which parts of the Historic Orchard get irrigation.

The City Council - not City Hall staff and contractors behind closed doors - must recognize its ownership and control of this priceless community land asset. Ensure our Historic Orchard has the best possible stewardship decisions. No more closed door decisions. Stop the piecemeal destruction of the orchard by continuing to tear it apart.
22 CITY OF LOS ALTOS

CITY COUNCIL MEETING MINUTES
TUESDAY, JUNE 25, 2024
7:00 p.m.
1 N. San Antonio Rd. ~ Los Altos, CA
Jonathan D. Weinberg, Mayor
Pete Dailey, Vice Mayor
Neysa Fligor, Councilmember
Lynette Lee Eng, Councilmember
Sally Meadows, Councilmember
CALL MEETING TO ORDER – Jonathan D. Weinberg, Mayor, called the meeting to order at 7:00 p.m.

ESTABLISH QUORUM – All Councilmembers were present.

PLEDGE OF ALLEGIANCE – Jonathan D. Weinberg, Mayor, led the Pledge of Allegiance.

REPORT ON CLOSED SESSION
The following members of the public spoke regarding the Closed Session item on the June 25, 2024 agenda:
 Jon Baer  Steve Chessin
 Sharon Fingold  Chris Roat
 Geoff Davis  Rosalind Bardo
 Jan Pepper
There was no reportable action taken for the Closed Session meeting of June 25, 2024 at 6:00 p.m.

CHANGES TO THE ORDER OF THE AGENDA
Lynette Lee Eng, Councilmember, requested to move Item 11 to after Item 8 on the agenda.

Vote failed 1-4 by roll call vote with Councilmembers Fligor, Meadows, Vice Mayor Dailey and Mayor Weinberg opposed.

SPECIAL ITEM
Issue Proclamation Recognizing June as Pride Month
Jonathan D. Weinberg, Mayor, presented the proclamation to Drew Bertrand, Board Member of the Billy DeFrank LGBTQ+ Community Center.

Issue Proclamation Recognizing July as Parks Make Life Better Month Jonathan D. Weinberg, Mayor, presented the proclamation to Kris Olson and Chris Nagao, Senior Commission Members.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
The following members of the public spoke during Public Comment:
 Mary Lou Varni
 Lynn Emrick
23 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
June 25, 2024

 Scott Spielman

CONSENT CALENDAR
Lynette Lee Eng, Councilmember, requested to pull Item 2 from the Consent Calendar for further discussion.

Jonathan D. Weinberg, Mayor, moved Item 2 of the Consent Calendar to after Item 5 of the agenda.

The following members of the public spoke regarding items on the Consent Calendar:
 Bill Bassett (Item 2)  John Wagner (Item 2)
 Camilla McCrea (Item 2)  Corinne Finegan (Item 2)
 Michael Emrick (Item 2)  Scott Spielman (Item 2)
 David Sauerhaft (Item 2)  Barbara Harriman (Item 2)
 Jeff Cuppett (Item 2)
Motion by Dailey and Second by Fligor to approve the Consent Calendar, excluding Item 2.

Motion carried unanimously by roll call vote.

1. Approve the Special and Regular Meeting Minutes of June 11, 2024

3. Award the Total Bid for the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 to C2R Engineering, Inc. in the amount of $125,000.00 and authorize the City Manager to execute a contract in the amount not-to-exceed of $125,000.00 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301, and finding that none of the circumstances in CEQA Guidelines Section 15300.2 applies

4. Adopt a resolution that identifies a list of projects that will be funded by Senate Bill 1 in the FY 24-25 budget and find the Council’s action exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3), and that one of the circumstances in the CEQA Guideline

5. Adopt a City Council Policy Regarding Foreign Affairs

DISCUSSION ITEM

2. Authorize the City Manager to execute a contract with O’Grady Paving Inc. of the base bid and add alternative #1 for the 2024 Street Resurfacing Project in the amount of $1,362,666.40, and authorize the City Manager to execute a change order not to exceed 15% ($204,400) of the total contract amount on behalf of the City, and find the Council’s action exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301(c), and that one of the circumstance in the CEQA Guideline
24 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
June 25, 2024

Lynette Lee Eng, Councilmember, explained why she requested to pull the item for further discussion.

Motion by Fligor and Second by Meadows to authorize the City Manager to execute a contract with O’Grady Paving Inc. of the base bid and add alternative #1 for the 2024 Street Resurfacing Project in the amount of $1,362,666.40, and authorize the City Manager to execute a change order not to exceed 15% ($204,400) of the total contract amount on behalf of the City, and find the Council’s action exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301(c), and that none of the circumstance in the CEQA Guideline. Motion carried 4-0-1 by roll call vote with Councilmember Lee Eng abstained.

Lynette Lee Eng, Councilmember, requested a Friendly Amendment to ask O’Grady Paving, Inc. to not begin the Jardin Dr. paving project first and to allow for possible future change orders.

Neysa Fligor, Councilmember, rejected the Friendly Amendment.

This item was moved from the Consent Calendar.

PUBLIC HEARINGS

6. Introduce an Ordinance of the City Council of the City of Los Altos Adding Chapter

3.60 to Title 3 Revenue and Finance of the Los Altos Municipal Code Enacting Regulations for Development Impact and In-Lieu Fees and find that this Ordinance is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and (a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970; and
Adopt a Resolution of the City Council of the City of Los Altos Adopting Development Impact and In-Lieu Fees Based on the Adopted Nexus Study and find that this Resolution is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and (a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970
Nick Zornes, Assistant City Manager of Land Use, presented the report.

Jonathan D. Weinberg, Mayor, opened the Public Hearing.

The following members of the public spoke during the Public Hearing:
 Anne Paulson
Jonathan D. Weinberg, Mayor, closed the Public Hearing.

Motion by Dailey and Second by Fligor to adopt a Resolution of the City Council of the City of Los Altos Adopting Development Impact and In-Lieu Fees Based on the Adopted Nexus Study and find that this Resolution is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and (a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970. Motion carried unanimously by roll call vote. 25 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
June 25, 2024

Motion by Weinberg and Second by Dailey to continue the ordinance to a date certain of August 27, 2024. Motion carried unanimously by roll call vote.

The City Council took a recess at 9:27 p.m.

The City Council reconvened at 9:40 p.m.

7. Consideration of Modification Request of Approved Design Review Permit D22-0002 and Conditional Use Permit CUP22-0001 for the property located at 330 Distel Circle, Los Altos, CA. The Modification Request is to eliminate automated parking stackers in the parking facilities and balconies that face the interior courtyard from the approved project. This project has already been approved and consideration of this item is limited to the requested modification for the below market rate unit mix. The proposed project modification request is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines since there would be no possibility of a significant effect on the environment Nick Zornes, Assistant City Manager of Land Use, presented the report.

Jonathan D. Weinberg, Mayor, opened the Public Hearing.

The following members of the public spoke during the Public Hearing:
 Anne Paulson  Barbara Harriman
 Omar Dajani  Daphne Ross
 Alex Kobayashi  Pierre Bedard
 Ellen Dolich  Jon Baer
Jonathan D. Weinberg, Mayor, closed the Public Hearing.

Motion by Dailey and Second by Meadows to approve Modification Request of Approved Design Review Permit D22-0002 and Conditional Use Permit CUP22-0001 for the property located at 330 Distel Circle, Los Altos, CA to eliminate automated parking stackers in the parking facilities and balconies that face the interior courtyard from the approved project and find that this project is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines since there would be no possibility of a significant effect on the environment. Motion carried 3-2 by roll call vote with Councilmembers Fligor and Lee Eng opposed.

DISCUSSION ITEMS

8. Introduce an Ordinance of the City Council of the City of Los Altos Repealing in its Entirety the Traffic Impact Fee Ordinance, Chapter 3.48 of the Los Altos Municipal Code and find that this Ordinance is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and (a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970; and
Introduce an Ordinance of the City Council of the City of Los Altos Amending Chapter

3.49 to Title 3 Revenue and Finance of the Los Altos Municipal Code for Affordable 26 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
June 25, 2024

Housing Fees and find that this Ordinance is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and (a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970 Motion by Weinberg and Second by Dailey to continue the item to the regular meeting of August 27, 2024. Motion carried unanimously by roll call vote.

9. Review and authorize the City Manager to Issue Request for Proposals for Design Services for Los Altos Main Library Improvements
Anthony Carnesecca, Assistant to the City Manager, presented the report.

There were no speakers for the item.

Motion by Meadows and Second by Dailey to authorize the City Manager to issue a Request for Proposals for Design Services for Los Altos Main Library Improvements. Motion carried unanimously by roll call vote.

10. Weed Abatement-City Participation in County Program Edgar Nolasco, CEPA Director and Moe Kumre, Weed Abatement Manager with Santa Clara County, presented the report.

The following member of the public spoke regarding the item:
 Eric Steinle
Motion by Lee Eng and Second by Meadows to provide authorization to City Manager to enter into an agreement for program participation in the County of Santa Clara Weed Abatement Program. Motion carried unanimously by roll call vote.

The City Council took a recess at 12:10 a.m.

The City Council reconvened at 12:19 a.m.

11. Discuss and provide direction to staff on how to move forward with the repairs and maintenance of the three City of Los Altos owned properties that public safety occupies Manny Hernandez, Parks & Recreation Director, presented the report.

There were no speakers regarding the item.

Discussion item only. No motion taken.

12. Discuss and Provide Direction Regarding a Potential Childcare Subsidy Program Neysa Fligor, Councilmember, presented the item for Council discussion.

There were no speakers regarding the item.
27 Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
June 25, 2024

Motion by Fligor and Second by Weinberg to direct staff to bring the item back to a future meeting date to recommend a Subcommittee formation of Councilmember Fligor and Mayor Weinberg to research the topic further. Motion carried 4-0-1 by roll call vote with Councilmember Meadows abstained.

INFORMATIONAL ITEMS ONLY
There will be no discussion or action on Informational Items

13. Tentative Council Calendar and Housing Element Update Implementation Calendar

14. Receive the FY24-25 Operating & FY24-29 Capital Improvement and Major Maintenance Program Budget Book

COUNCIL/STAFF REPORTS AND DIRECTIONS ON FUTURE AGENDA ITEMS  Lynette Lee Eng, Councilmember – Requested future agenda items:
 Parking Permit Program (Supported by Fligor and Meadows) ADJOURNMENT – The regular meeting adjourned at 1:13 a.m. on July 26, 2024 The meeting minutes were prepared by Melissa Thurman, City Clerk, for approval at the regular meeting of July 9, 2024.
_________________________________ __________________________________ Jonathan D. Weinberg Melissa Thurman, MMC
Mayor City Clerk
The June 25, 2024 City Council meeting recording may be viewed via the following external website: https://www.youtube.com/@CityofLosAltosCA
The City of Los Altos does not own or operate YouTube. The video referenced on these minutes were live at the time the minutes were published.
28 Agenda Item # 1.

City Council Agenda Report
Meeting Date: July 09, 2024
Prepared By: Scott Gerdes
Approved By: Gabe Engeland
Subject: Adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Staff recommends the City Council adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association to comply with California Code of Regulations, title 2, Section 571 (b)(1)(A) and California Code of Regulations, title 2, section 571.1 (a)(4) rules for identifying and defining special compensation.

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act (CEQA).

PREVIOUS COUNCIL CONSIDERATION
April 25, 2023 – Adoption of Memorandum of Understanding (MOU) between City of Los Altos & Los Altos Police Officer Association (LAPOA) for a five-year agreement between March 2023 – June 30, 2028

DISCUSSION/ANALYSIS
In April 2023, Human Resources staff reached out to CalPERS Memorandum of Understanding review team to ensure that the items of special compensation being proposed in POA’s successor MOU complied with CalPERS specifications for special compensation. 29 Agenda Item # 2.

In May 2023, CalPERS informed HR staff that special compensation pertaining to Hostage Negotiation, Tactical Response & SWAT was not reportable as special compensation pursuant to CCR 571 and 571.1.

For context, a number of other public agencies that contract with CalPERS for retirement benefits offer this type of special compensation as Hazard Pay and it is considered reportable as special compensation.

Following nearly a year of dialogue with CalPERS Audit and Compliance Resolution Unit, CalPERS confirmed that this revised language in the Side Letter Agreement is compliant.

ATTACHMENTS

1. City of Los Altos Resolution No. 2024-XX

2. Side Letter Agreement
30 Agenda Item # 2.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS TO

ADOPT THE SIDE LETTER WITH LOS ALTOS POLICE OFFICERS

ASSOCIATION
WHEREAS, on April 25, 2023, City Council approved a five-year Memorandum of Understanding between the City of Los Altos and the Los Altos Police Officers Association (LAPOA) dated March 2023 – June 30, 2028; and
WHEREAS, representatives from the City and Los Altos Police Officers Association met and conferred in good faith to reach a Side Letter Agreement on May 22, 2024; and WHEREAS, in June 2024, LAPOA members completed voting and successfully ratified the terms of the Side Letter Agreement; and
WHEREAS, representatives from the City and Los Altos Police Officers Association met and conferred in good faith to remove Section 13. Hostage, Tactical, SWAT Team Participation in its entirety and replaced with language added to Section 10. Special Assignment Pay and Section 11.

Education Pay after Association; and
WHEREAS, the parties signed an agreement on June 24, 2024 and June 25, 2024; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Approves the Side Letter Agreement with Los Altos Police Officers Association for the term of the side letter agreement from March 2023 through June 30, 2028 attached to this resolution as Exhibit A; and
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, CITY CLERK
31 Agenda Item # 2.
1 North San Antonio Road
Los Altos, California 94022-3087
-1-
SIDE LETTER AGREEMENT #1
June 20, 2024
Brian Werner, POA President
Los Altos
P.O. Box 1311
Los Altos, California 94023
Dear Mr. Werner,
Pursuant to the provisions of the Meyers-Millias- his Side Letter Agreement the City of Los Altos (City) and the Los Altos Peace
Association (POA)
effective March 27, 2023 through June 30, 2028.

POA
the specific provisions contained in this Side Letter Agreement shall supersede any previous agreements, whether oral and written, regarding the matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment shall remain in full force and effect.

The Parties have met and conferred in good faith on May 22, 2024 concerning the terms and conditions of this Side Letter Agreement and its implementation and agree that Section 13. Hostage, Tactical, SWAT Team Participation shall be removed in its entirety and replaced with language added to Section 10. Special Assignment Pay and Section 11. Education Pay after Association ratification and subsequent Council approval of this Side Letter Agreement.

The Parties agree with the MOU updates as outlined in Appendix A.

For the City: _______________________________________ ________________________ Gabriel Engeland Date City Manager
For POA: _______________________________________ _________________________ POA Representative Date 32 Agenda Item # 2.
-2-
SECTION 10. SPECIAL ASSIGNMENT PAY
The City will provide an additional percent of base pay to employees assigned to the following:

10.1 Canine Officer Premium. Employees who are routinely and consistently assigned to handle, train and board a canine shall receive a 5% of base pay as Special Assignment Premium.

10.2 Motorcycle Patrol Premium. Employees who are routinely and consistently assigned to operate and/or patrol on a motorcycle shall receive 5% of base pay as Special Assignment Premium.

10.3 Detective Division Premium. Employees who are routinely and consistently assigned to the detective or investigative division or the following intelligence duties: Santa Clara County Special Enforcement Team (SCCSET), School Resource Officer (SRO), Regional Auto Theft Task Force (RATTF) shall receive a 5% of base pay as Special Assignment Premium.

10.4 Administrative Officer Premium: Employees who are routinely and consistently assigned to provide support for the police chief and command staff in the operation of the police department shall receive a 5% of base pay as Special Assignment Premium.

10.5 Use of Force Instructor Premium: Effective the pay period including July 1, 2025, employees who are routinely and consistently assigned to be Use of Force Instructors (e.g., Firearms, TASER, Defensive Tactics) shall receive a 2% of base pay as Training Instructor premium. The Chief of Police or designee shall determine which positions are eligible to be Use of Force Instructors as well as the total number of instructors needed for effective operations.

10.6 Field Training Officer / Communications Training Officer: All full-time unit employees, except police Sergeants, designated as a training officer shall receive an additional five percent (5%) of base pay while acting in this capacity for each hour actually worked.

10.7 Hazard Premium: Effective the pay period including July 1, 2024, employees routinely and consistently assigned to the SWAT, Tactical Response, or Hostage Negotiation team will receive two percent (2%) of base pay. SWAT team, Tactical Response, and Hostage Negotiation team members shall be responsible for responding to crisis situations including situations involving explosive or other hazardous materials and perform hazardous activities to ensure public health and safety. This premium will be paid for all hours in paid status.

The Parties agree that to the extent permitted by law, special assignment pay is special compensation and shall be reported as such pursuant to Title 2 CCR Sections 571(a)(4) and 571.1(b)(3). 33 Agenda Item # 2.
-3-
If the City or the Association learn that any of the pay items listed above may or will not be recognized as special compensation, the parties will reopen negotiations on the narrow and specific issue of providing the compensation associated with those premiums in a manner that complies with CalPERS reporting requirements.

10.6 Detective Standby: Effective the pay period including July 1, 2024, employees in the Detective Division that are placed in a Standby (or On-Call) status while off duty shall receive a $200 incentive for each week they are designated as the Standby Detective.

SECTION 11. EDUCATIONAL PAY
The City will provide the following educational pay:

11.1 Peace Officer Standards and Training (POST) Certificate Pay The City shall provide an additional five percent (5%) of base pay to employees who possess a POST Intermediate Certificate.

The City shall provide an additional two and one half percent (2.5%) of base pay to employees who possess an Advanced POST Certificate. This two and one-half percent (2.5%) shall be in addition to the five percent (5%) specified above.

The City shall provide an additional two and one-half percent (2.5%) of base pay to supervisory employees (Sergeants and Lead Dispatcher) who possess the Supervisory POST Certificate. This two and one-half percent (2.5%) shall be in addition to the seven and one-half percent (7.5%) specified above.

11.2 Education Pay for Crisis Intervention Training Pay and Anti-Bias Training Pay Employees shall receive one percent (1%) of base pay for completing the Crisis Intervention Training Program (CIT).

Effective July 1, 2024, employees shall receive one percent (1%) of base pay for completing Anti-Bias Based Policing Training.

11.3 Tactical Dispatching Certificate Pay: Effective the pay period including July 1, 2024, all full-time Dispatchers who obtain and maintain their Tactical Dispatching certification shall receive an additional two percent (2%) of base pay. This premium will be paid for all hours in paid status.

11.4 Effective Date of Educational Pays
Educational incentive pay shall begin on the first full pay period after the employee has documentation to the Police Chief or designee that shows the requisite certificate(s), training and/or education has been attained. Each employee is singularly responsible for submitting all documentation to qualify for Educational Incentive Pay.

The Parties agree that to the extent permitted by law, educational pay is special compensation and shall be reported as such pursuant to Title 2 CCR Sections 571(a)(2) and 571.1(b)(2). 34 Agenda Item # 2.
-4-
If the City or the Association learn that any of the pay items listed above may or will not be recognized as special compensation, the parties will reopen negotiations on the narrow and specific issue of providing the compensation associated with those premiums in a manner that complies with CalPERS reporting requirements.

SECTION 13. HOSTAGE, TACTICAL, SWAT TEAM PARTICIPATION
Effective the pay period including July 1, 2023, all full-time unit employees designated as members of the City Hostage Negotiation, Tactical Response, or SWAT teams will receive an additional five percent (5%) of base pay while acting in this capacity for each hour actually worked, including training.

Hostage Negotiation
Tactical Response
SWAT (Special Weapons And Tactics)
Field Training Officer (Sergeants are not eligible).

Communications Training Officer
Effective the pay period including July 1, 2024, in lieu of the five percent (5%) of base pay premium for each hour actually worked while acting in the capacity as a member of the Hostage Negotiation team, Tactical Response, or SWAT, employees designated as members to the SWAT or Hostage Negotiation team will receive two percent 2%) of base pay. This premium will be paid for all hours in paid status similar to other Special Assignment Pay premiums.

The Parties agree that to the extent permitted by law the premium pays set forth above qualify as special compensation under Title 2 CCR 571 and Title 2 CCR 571.1. In the event that the City or the Association learn that any of the pay items listed above may or will not be recognized as special compensation, the parties will reopen negotiations on the narrow and specific issue of providing the compensation associated with those premiums in a manner that complies with CalPERS reporting requirements.
35 Agenda Item # 2.

City Council Agenda Report
Meeting Date: July 09, 2024
Prepared By: Scott Gerdes
Approved By: Gabe Engeland
Subject: Adopt a Resolution entering into a Side Letter Agreement with the Sanitary Truck Drivers and Helpers Union Local # 350

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Staff recommends the City Council adopt a Resolution entering into a Side Letter Agreement with the Sanitary Truck Drivers and Helpers Union Local # 350 to add clarifying language to Article 7. Pay Rates and Practices to address how a tie for the 6th peer city should be treated.

FISCAL IMPACT
There is no impact to the budget associated with the adoption of this Side Letter Agreement. Costs associated with this change have been included in the adopted FY 24-25 budget.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act (CEQA).

PREVIOUS COUNCIL CONSIDERATION
July 12, 2022 – Adoption of Memorandum of Understanding (MOU) between City of Los Altos & Sanitary Truck Drivers and Helpers Union Local # 350 for a five-year agreement between July 1, 2022 – June 30, 2027

DISCUSSION/ANALYSIS
As part of the MOU between City of Los Altos & Sanitary Truck Drivers and Helpers Union Local # 350 Article 7. PAY RATES AND PRACTICES, starting last fiscal year and annually thereafter, city staff is required to complete an analysis of the top 6 peer cities and conduct a market study to determine if salary range adjustments are necessary based on 50th percentile of our top 6 peer cities.
36 Agenda Item # 3.

Each year, staff looks at several criteria to evaluate who our peer cities are e.g. Population, Budget, geographic proximity, number of full-time employees, etc. The peer cities for fiscal year 24-25 in order of likeness score were (1) Los Gatos, (2) Foster City, (3) Campbell (4) San Carlos, (5) Morgan Hill, (6) Belmont and East Palo Alto.

This year, there was a tie for the 6th slot for the top 6 peer cities between Belmont and East Palo Alto. In the market survey data originally sent to Teamsters, both Belmont and East Palo Alto were included in the analysis leading to 7 cities being included in the 50th percentile of the market calculations for Maintenance Worker I and Maintenance Leadworker.

Teamsters representatives raised concerns with this interpretation and resulting data.

City representatives met and conferred in good faith with Teamsters representatives on June 7, 2024, to develop a Side Letter Agreement adding clarifying langue to Article 7. PAY RATES AND PRACTICES of the MOU that if there is a tie between two or more cities for determining the top 6 peer cities, the city with the higher paying classification will be included in the market survey.

As a result of this change to the 6th peer city and a recalculation of the market survey, for fiscal year 2024-2025 incumbents in the classification of Maintenance Worker I will see an increased market adjustment of an additional 1.45% and Maintenance Leadworker will see an increased market adjustment of an additional 2.6%.

ATTACHMENTS

1. City of Los Altos Resolution No. 2024-XX

2. Side Letter Agreement
37 Agenda Item # 3.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS TO

ADOPT THE SIDE LETTER WITH SANITARY TRUCK DRIVERS AND
HELPERS UNION LOCAL #350
WHEREAS, on July 12, 2022, City Council approved a five-year Memorandum of Understanding between the City of Los Altos and the Sanitary Truck Drivers and Helpers Union Local #350 dated July 1, 2022 – June 30, 2027; and
WHEREAS, representatives from the City and the Sanitary Truck Drivers and Helpers Union Local #350 met and conferred in good faith to reach a Side Letter Agreement on June 7, 2024; and
WHEREAS, representatives from the City and Sanitary Truck Drivers and Helpers Union Local #350 Association met and conferred in good faith to add clarifying language to Article 7. Pay Rates and Practices to address how a tie for the 6th peer city should be treated; and WHEREAS, the parties signed an agreement on June 26, 2024; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Approves the Side Letter Agreement with the Sanitary Truck Drivers and Helpers Union Local #350 Association for the term of the side letter agreement from July 1, 2022 – June 30, 2027, attached to this resolution as Appendix C; and I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, CITY CLERK
38 Agenda Item # 3.
1 North San Antonio Road
Los Altos, California 94022-3087
-1-
SIDE LETTER AGREEMENT #1
June 25, 2024
Juan Coca, Recording Secretary
Sanitary Truck Drivers and Helpers Union Local #350
295 89th St. Suite 304
Daly City, CA 94015
Dear Mr. Coca,
Pursuant to the provisions of the Meyers-Millias- his Side Letter Agreement the City of Los Altos (City) and the Sanitary Truck
as an amendment to the Memorandum
July 1, 2022 through June 30, 2027.

TEAMSTERS
agreed that the specific provisions contained in this Side Letter Agreement shall supersede any previous agreements, whether oral and written, regarding the matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment shall remain in full force and effect.

The Parties have met and conferred in good faith on June 7, 2024 concerning the terms and conditions of this Side Letter Agreement and its implementation and agree to add clarifying language to Article

7. PAY RATES AND PRACTICES after Association signature and subsequent Council approval of this Side Letter Agreement.

The Parties agree with the MOU updates as outlined in Appendix C.

For the City: _______________________________________ ________________________ Gabriel Engeland Date City Manager
For Teamsters: _______________________________________ _________________________ Juan Coca, Recording Secretary Date
39 Agenda Item # 3.
-2-

APPENDIX C
ARTICLE 7. PAY RATES AND PRACTICES

7.1 Salaries
Effective the pay period that included July 1 of each fiscal year that this agreement covers, represented classifications base salary will be adjusted as follows:

1. 7/1/22 5% across all classification.

2. 7/1/23 CPI then Market Adjustments (Minimum of 3%, Maximum of 3.5%)

3. 7/1/24 CPI then Market Adjustments (Minimum of 3%, Maximum of 3.5%)

4. 7/1/25 Market Range Adjustments (salary adjustment applied to classification)

5. 7/1/26 Market Range Adjustments (salary adjustment applied to classification) The percentage increase above of 3% to 3.5 percent for the 7/1/23, 7/1/24 adjustments shall based on the wage rate then in effect. For example, if the Index for 2023 as described below is 2.5 %, the wage increase applied to the July 1, 2023, classification schedule shall be of 3.0 %, plus the market rate adjustment increase described below for the applicable years. CPI adjustment shall be based on April 12-month Consumer Price Index for the San Francisco Bay Area set by the U.S. Bureau of Labor Statistics for the respective year.

Market Adjustment
Market adjustment shall be determined by taking the 50th percentile of the maximum annual pay rate of the peer cities equivalent classification. This calculated annual pay rate amount represented classification. If the City of Los Altos represented classification is below market, the classification will be adjusted by the calculated percentage necessary to bring the pay rate to the 50th percent of the market.

Market Range Adjustment
the pay rate to the 50th percent of the market shall not be automatically adjusted for the incumbent in the represented classification effective the pay period that includes July 1.

Instead, the range for the classification shall be increased based on the 50th percentile of the maximum annual pay rate of the peer cities equivalent classification, The incumbent of the represented classification shall be eligible for a step increase based on merit, up to the new maximum for the classification, on their annual review date.

Peer Cities
The peer cities used for the determination of market adjustments shall be based on likeness to the City of Los Altos using the following factors (Population, number of Full-Time Equivalent positions, agency expenditures, expenditures per capita, and geographic proximity). On each comparable factory, a rank of 1, or 0.5, or 0 shall be assigned (1 being line, 0 being unlike). The top 6 peer cities shall be used for market adjustments. If two or more cities receive the same likeness score and there is a tie, for determination of the top 6 peer cities, the city with the higher paying comparable classification shall be used for 40 Agenda Item # 3.
-3-
determining market adjustments. If a peer city lacks a comparable classification, the next peer city with a comparable classification will be used.

Effective March 1, 2023, and every MOU year thereafter, the Union shall be provided with Salaries for all represented classifications for year 2022-2023 are listed in Appendix A. 41 Agenda Item # 3.

City Council Agenda Report
Meeting Date: July 09, 2024
Prepared By: Scott Gerdes
Approved By: Gabe Engeland
Subject: Adopt Resolution 2024-XX Approving an Updated Fiscal Year 2024/25 Pay Schedule.

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
To adopt resolution 2024-xx approving an updated fiscal year 2024/25 pay schedule to comply with California Public Employees’ Retirement System (CALPERS) statutory and regulatory requirements for compensation earnable and publicly available salary schedules.

FISCAL IMPACT
There is no impact to the budget associated with the adoption of this Pay Rate Schedule. Costs associated with this change have been included in the adopted FY 24-25 budget.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act (CEQA).

PREVIOUS COUNCIL CONSIDERATION
The June 11, 2024 Council Meeting for the adoption of FY24-25 budget.

DISCUSSION/ANALYSIS
This updated Fiscal Year 2024/25 pay rate schedule incorporates the following three recent updates:

1. A side letter agreement has been established between the City of Los Altos and Sanitary Truck Drivers and Helpers Union Local # 350. The side letter agreement is to add clarifying language to the Memorandum of Understanding (MOU) language, Article 7 Pay Rates and Practices.

The clarifying language will address how a tie for the 6th peer city should be treated. As 42 Agenda Item # 4.
a result of this change a recalculation of the market survey, for fiscal year 2024-2025 the classification of Maintenance Worker I will see an increased market adjustment of an additional 1.45% and the Maintenance Leadworker classification will have an increased market adjustment of an additional 2.6%.

2. The classification of Senior Recreation Supervisor and Recreation Supervisor is updated to reflect the Fair Labor Standards Act (FLSA) exempt status. The classification of Senior Recreation Supervisor and Recreation Supervisor was reviewed to determine the eligibility to meet the work reflective of the FLSA exempt status.

3. The Sworn classifications of Police Sergeant, Police Corporal, and Police Officer salary ranges were updated due to administrative calculation errors to the initial FY 2024-25 pay rate schedule adopted on June 11, 2024. The employees in these classifications will see no change in their pay rate from the prior fiscal year in accordance with the Memorandum of Understanding between the City of Los Altos and the Los Altos Peace Officer Association.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Updated FY 24-25 Pay Rate Schedule
43 Agenda Item # 4.

Resolution No. 2024-XX Page 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING AN UPDATED FISCAL YEAR 2024/25 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and
WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provided upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and
WHEREAS, the City should adjust pay to reflect changes in the region’s cost of living; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Adjusts the Maintenance Worker I and Maintenance Leadworker classifications pay range at the 50th percentile compared to market peers; and

2. Adjusts the classification of Senior Recreation Supervisor and Recreation Supervisor to FLSA-Exempt Classifications; and

3. Corrects the pay ranges for the classifications of Police Sergreant, Police Corporal, and Police Officer in accordance with the Memorandum of Understanding between the City of Los Altos and the Los Altos Peace Officer Association.

4. Adopts an Updated Fiscal Year 2024/25 Pay Schedule reflecting these adjustments effective the pay period that includes July 1, 2024.
44 Agenda Item # 4.

Resolution No. 2024-XX Page 2
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, CITY CLERK
45 Agenda Item # 4.

City Manager: N/A LAMEA: 3.8% COLA increase effective 06/23/24 Unrepresented Department Heads: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 POA: N/A Unrepresented Management: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 Teamsters: 3.5% increase and Market Adjustments to Individual Classifications effective 06/23/24 Unrepresented Confidential: 3.8% COLA & Market Range Adjustments to Individual Classifications increase effective 06/23/24 (M) Market Adjustment
(R) Market Range Adjustment
City of Los Altos - Full Time Salary Schedule FY 24/25
Resolution 2024-XX
Unrep. Department Head Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E City Manager Exempt $10,945.96 $23,716.25 $284,595.00
Assistant City Manager (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Police Chief (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Public Works Director (R) Exempt $8,509.13 Open Range $10,342.85 $18,436.45 Open Range $22,409.50 $221,237.38 Open Range $268,914.04 Development Services Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Parks, Recreation, & Community Svs. Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Finance Director (R) Exempt $8,125.10 Open Range $9,876.06 $17,604.38 Open Range $21,398.12 $211,252.52 Open Range $256,777.43 Human Resources Director Exempt $7,690.04 Open Range $9,347.25 $16,661.76 Open Range $20,252.37 $199,941.16 Open Range $243,028.49 Unrep. Management Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Deputy City Manager (R) Exempt $7,357.83 Open Range $8,943.49 $15,941.97 Open Range $19,377.56 $191,303.58 Open Range $232,530.70 Deputy Director (R) Exempt $7,210.67 Open Range $8,764.62 $15,623.13 Open Range $18,990.01 $187,477.51 Open Range $227,880.08 Police Captain Exempt $7,195.11 Open Range $8,745.70 $15,589.41 Open Range $18,949.03 $187,072.92 Open Range $227,388.31 Capital Improvement Projects Manager Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 City Engineer Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 Financial Services Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Information Technology Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Human Resources Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Building Official Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Development Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Planning Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Transportation Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Maintenance Superintendent (R) Exempt $5,995.95 Open Range $7,288.11 $12,991.23 Open Range $15,790.92 $155,894.70 Open Range $189,490.98 City Clerk (R) Exempt $5,995.93 Open Range $7,288.09 $12,991.18 Open Range $15,790.86 $155,894.18 Open Range $189,490.35 Assistant to the City Manager Exempt $5,711.63 Open Range $6,942.52 $12,375.19 Open Range $15,042.12 $148,502.28 Open Range $180,505.45 Project Manager Exempt $5,620.81 Open Range $6,832.13 $12,178.42 Open Range $14,802.95 $146,141.07 Open Range $177,635.38 Recreation Manager (R) Exempt $5,407.59 Open Range $6,572.96 $11,716.45 Open Range $14,241.41 $140,597.34 Open Range $170,896.95 Public Information Officer Exempt $5,222.93 Open Range $6,348.51 $11,316.36 Open Range $13,755.10 $135,796.27 Open Range $165,061.22 Unrep. Confidential Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Accountant Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Senior Human Resouces Analyst Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Management Analyst II Exempt $4,518.46 $4,744.38 $4,981.60 $5,230.68 $5,492.22 $9,790.00 $10,279.50 $10,793.48 $11,333.15 $11,899.81 $117,480.00 $123,354.00 $129,521.70 $135,997.79 $142,797.68 Human Resources Analyst II Exempt $4,408.26 $4,628.67 $4,860.10 $5,103.11 $5,358.26 $9,551.22 $10,028.78 $10,530.22 $11,056.73 $11,609.57 $114,614.64 $120,345.37 $126,362.64 $132,680.77 $139,314.81 Human Resources Analyst I Exempt $4,300.74 $4,515.77 $4,741.56 $4,978.64 $5,227.57 $9,318.26 $9,784.18 $10,273.39 $10,787.05 $11,326.41 $111,819.16 $117,410.12 $123,280.62 $129,444.65 $135,916.89 Management Analyst I (R) Exempt $4,287.80 $4,502.19 $4,727.30 $4,963.66 $5,211.84 $9,290.23 $9,754.74 $10,242.48 $10,754.60 $11,292.33 $111,482.73 $117,056.87 $122,909.71 $129,055.20 $135,507.96 Confidential Exectuive Assistant (R) Non-Exempt $3,658.66 $3,841.59 $4,033.67 $4,235.35 $4,447.12 $7,927.09 $8,323.44 $8,739.62 $9,176.60 $9,635.43 $95,125.08 $99,881.33 $104,875.40 $110,119.17 $115,625.13 Human Resources Technician Non-Exempt $3,529.82 $3,706.31 $3,891.62 $4,086.20 $4,290.51 $7,647.93 $8,030.33 $8,431.85 $8,853.44 $9,296.11 $91,775.19 $96,363.95 $101,182.15 $106,241.26 $111,553.32 Deputy City Clerk Exempt $3,433.98 $3,605.68 $3,785.96 $3,975.26 $4,174.02 $7,440.29 $7,812.30 $8,202.92 $8,613.06 $9,043.72 $89,283.45 $93,747.62 $98,435.00 $103,356.75 $108,524.59 Biweekly Monthly Annual

Revised: 07/09/2024 Adopted by City Council 07/09/24
Resolution 2024-XX
46 Agenda Item # 4.

LAMEA: 3.8% COLA increase effective 06/23/24
City of Los Altos - Full Time Salary Schedule FY 24/25
Resolution 2024-XX
LAMEA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Engineer Exempt $5,598.15 $5,878.06 $6,171.97 $6,480.56 $6,804.59 $12,129.33 $12,735.80 $13,372.59 $14,041.22 $14,743.28 $145,552.01 $152,829.61 $160,471.09 $168,494.65 $176,919.38 Senior Planner Exempt $5,468.74 $5,742.18 $6,029.28 $6,330.75 $6,647.29 $11,848.93 $12,441.38 $13,063.45 $13,716.62 $14,402.45 $142,187.20 $149,296.56 $156,761.39 $164,599.46 $172,829.44 Senior Network Systems Administrator Exempt $5,245.22 $5,507.48 $5,782.85 $6,072.00 $6,375.60 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $13,813.79 $136,375.70 $143,194.48 $150,354.21 $157,871.92 $165,765.51 Information Technology Analyst II Exempt $4,995.45 $5,245.22 $5,507.48 $5,782.85 $6,072.00 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $129,881.62 $136,375.70 $143,194.48 $150,354.21 $157,871.92 Network Systems Administrator Exempt $4,995.45 $5,245.22 $5,507.48 $5,782.85 $6,072.00 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $129,881.62 $136,375.70 $143,194.48 $150,354.21 $157,871.92 Associate Civil Engineer Non-Exempt $4,885.75 $5,130.04 $5,386.54 $5,655.87 $5,938.66 $10,585.80 $11,115.08 $11,670.84 $12,254.38 $12,867.10 $127,029.54 $133,381.02 $140,050.07 $147,052.57 $154,405.20 Information Technology Analyst I Exempt $4,757.57 $4,995.45 $5,245.22 $5,507.48 $5,782.85 $10,308.06 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $123,696.78 $129,881.62 $136,375.70 $143,194.48 $150,354.21 Associate Planner Non-Exempt $4,614.59 $4,845.32 $5,087.59 $5,341.97 $5,609.07 $9,998.29 $10,498.20 $11,023.11 $11,574.27 $12,152.98 $119,979.47 $125,978.44 $132,277.36 $138,891.23 $145,835.79 Senior Building Inspector Exempt $4,551.74 $4,779.32 $5,018.29 $5,269.20 $5,532.66 $9,862.09 $10,355.20 $10,872.96 $11,416.61 $11,987.44 $118,345.13 $124,262.39 $130,475.51 $136,999.28 $143,849.25 Assistant Civil Engineer Non-Exempt $4,318.79 $4,534.73 $4,761.46 $4,999.54 $5,249.51 $9,357.37 $9,825.24 $10,316.50 $10,832.33 $11,373.95 $112,288.47 $117,902.90 $123,798.04 $129,987.95 $136,487.34 Accountant Non-Exempt $4,277.06 $4,490.91 $4,715.46 $4,951.23 $5,198.80 $9,266.97 $9,730.32 $10,216.83 $10,727.67 $11,264.06 $111,203.61 $116,763.79 $122,601.98 $128,732.08 $135,168.68 Administrative Officer Exempt $4,277.06 $4,490.91 $4,715.46 $4,951.23 $5,198.80 $9,266.97 $9,730.32 $10,216.83 $10,727.67 $11,264.06 $111,203.61 $116,763.79 $122,601.98 $128,732.08 $135,168.68 Senior Recreation Supervisor Exempt $4,271.95 $4,485.55 $4,709.83 $4,945.32 $5,192.58 $9,255.89 $9,718.69 $10,204.62 $10,714.85 $11,250.60 $111,070.73 $116,624.27 $122,455.48 $128,578.26 $135,007.17 Maintenance Supervisor Non-Exempt $4,189.37 $4,398.84 $4,618.78 $4,849.72 $5,092.21 $9,076.97 $9,530.82 $10,007.36 $10,507.73 $11,033.12 $108,923.67 $114,369.85 $120,088.34 $126,092.76 $132,397.40 Emergency Response Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Economic Development Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Sustainability Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Public Information Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Assistant Planner Non-Exempt $4,177.05 $4,385.90 $4,605.19 $4,835.45 $5,077.23 $9,050.27 $9,502.78 $9,977.92 $10,476.82 $11,000.66 $108,603.21 $114,033.37 $119,735.04 $125,721.79 $132,007.88 Building Inspector Non-Exempt $4,117.88 $4,323.78 $4,539.97 $4,766.97 $5,005.31 $8,922.08 $9,368.19 $9,836.60 $10,328.43 $10,844.85 $107,065.01 $112,418.26 $118,039.17 $123,941.13 $130,138.19 Recreation Supervisor Exempt $4,063.65 $4,266.84 $4,480.18 $4,704.19 $4,939.40 $8,804.58 $9,244.81 $9,707.05 $10,192.41 $10,702.03 $105,654.99 $110,937.74 $116,484.63 $122,308.86 $128,424.31 GIS Technician Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Junior Engineer Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Police Records Supervisor Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Construction Inspector Non-Exempt $3,738.27 $3,925.18 $4,121.44 $4,327.51 $4,543.89 $8,099.58 $8,504.55 $8,929.78 $9,376.27 $9,845.08 $97,194.90 $102,054.65 $107,157.38 $112,515.25 $118,141.01 Engineering Technician Non-Exempt $3,738.27 $3,925.18 $4,121.44 $4,327.51 $4,543.89 $8,099.58 $8,504.55 $8,929.78 $9,376.27 $9,845.08 $97,194.90 $102,054.65 $107,157.38 $112,515.25 $118,141.01 Information Technology Technician Non-Exempt $3,612.55 $3,793.17 $3,982.83 $4,181.98 $4,391.07 $7,827.19 $8,218.55 $8,629.47 $9,060.95 $9,513.99 $93,926.23 $98,622.54 $103,553.67 $108,731.36 $114,167.92 Code Enforcement Officer Non-Exempt $3,522.37 $3,698.49 $3,883.41 $4,077.59 $4,281.46 $7,631.80 $8,013.40 $8,414.06 $8,834.77 $9,276.51 $91,581.66 $96,160.74 $100,968.78 $106,017.22 $111,318.08 Accounting Technician II Non-Exempt $3,399.32 $3,569.29 $3,747.75 $3,935.14 $4,131.89 $7,365.19 $7,733.45 $8,120.12 $8,526.13 $8,952.44 $88,382.31 $92,801.43 $97,441.50 $102,313.57 $107,429.25 Development Services Technician Non-Exempt $3,308.11 $3,473.52 $3,647.19 $3,829.55 $4,021.03 $7,167.58 $7,525.96 $7,902.25 $8,297.37 $8,712.23 $86,010.92 $90,311.47 $94,827.04 $99,568.39 $104,546.81 Executive Assistant Non-Exempt $3,208.28 $3,368.69 $3,537.13 $3,713.98 $3,899.68 $6,951.27 $7,298.83 $7,663.77 $8,046.96 $8,449.31 $83,415.21 $87,585.97 $91,965.27 $96,563.53 $101,391.71 Recreation Coordinator Non-Exempt $3,086.26 $3,240.57 $3,402.60 $3,572.73 $3,751.36 $6,686.89 $7,021.23 $7,372.30 $7,740.91 $8,127.96 $80,242.68 $84,254.81 $88,467.55 $92,890.93 $97,535.48 Facilities Coordinator Non-Exempt $3,086.26 $3,240.57 $3,402.60 $3,572.73 $3,751.36 $6,686.89 $7,021.23 $7,372.30 $7,740.91 $8,127.96 $80,242.68 $84,254.81 $88,467.55 $92,890.93 $97,535.48 Lead Records Specialist Non-Exempt $2,995.05 $3,144.80 $3,302.04 $3,467.14 $3,640.50 $6,489.27 $6,813.74 $7,154.42 $7,512.15 $7,887.75 $77,871.29 $81,764.85 $85,853.10 $90,145.75 $94,653.04 Accounting Technician I Non-Exempt $2,951.91 $3,099.51 $3,254.48 $3,417.21 $3,588.07 $6,395.81 $6,715.60 $7,051.38 $7,403.95 $7,774.14 $76,749.69 $80,587.17 $84,616.53 $88,847.35 $93,289.72 Records Specialist Non-Exempt $2,720.20 $2,856.20 $2,999.02 $3,148.97 $3,306.41 $5,893.76 $6,188.44 $6,497.87 $6,822.76 $7,163.90 $70,725.08 $74,261.33 $77,974.40 $81,873.12 $85,966.77 Accounting Office Assistant Non-Exempt $2,595.71 $2,725.50 $2,861.77 $3,004.86 $3,155.10 $5,624.04 $5,905.24 $6,200.50 $6,510.53 $6,836.05 $67,488.45 $70,862.87 $74,406.02 $78,126.32 $82,032.63 Office Assistant II Non-Exempt $2,585.85 $2,715.14 $2,850.90 $2,993.44 $3,143.12 $5,602.67 $5,882.81 $6,176.95 $6,485.80 $6,810.08 $67,232.08 $70,593.69 $74,123.37 $77,829.54 $81,721.02 Office Assistant I Non-Exempt $2,322.09 $2,438.19 $2,560.10 $2,688.11 $2,822.51 $5,031.19 $5,282.75 $5,546.89 $5,824.23 $6,115.44 $60,374.28 $63,393.00 $66,562.65 $69,890.78 $73,385.32 Biweekly Monthly Annual

Revised: 07/09/2024 Adopted by City Council 07/09/24
Resolution 2024-XX
47 Agenda Item # 4.

POA: N/A
City of Los Altos - Full Time Salary Schedule FY 24/25
Resolution 2024-XX
POA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Police Sergeant Non-Exempt $5,471.13 $5,744.68 $6,031.92 $6,333.51 $6,650.19 $11,854.11 $12,446.81 $13,069.15 $13,722.61 $14,408.74 $142,249.29 $149,361.75 $156,829.84 $164,671.33 $172,904.90 Police Corporal Non-Exempt $4,867.44 $5,110.81 $5,366.35 $5,634.67 $5,916.40 $10,546.12 $11,073.43 $11,627.10 $12,208.45 $12,818.88 $126,553.45 $132,881.13 $139,525.18 $146,501.44 $153,826.51 Communications Supervisor Non-Exempt $4,758.17 $4,996.08 $5,245.88 $5,508.18 $5,783.59 $10,309.37 $10,824.84 $11,366.08 $11,934.39 $12,531.11 $123,712.48 $129,898.10 $136,393.01 $143,212.66 $150,373.29 Police Officer Non-Exempt $4,636.17 $4,867.97 $5,111.37 $5,366.94 $5,635.29 $10,045.03 $10,547.28 $11,074.64 $11,628.37 $12,209.79 $120,540.32 $126,567.33 $132,895.70 $139,540.48 $146,517.51 Lead Communications Officer Non-Exempt $4,531.59 $4,758.17 $4,996.08 $5,245.88 $5,508.18 $9,818.45 $10,309.37 $10,824.84 $11,366.08 $11,934.39 $117,821.41 $123,712.48 $129,898.10 $136,393.01 $143,212.66 Police Officer Trainee Non-Exempt $4,414.38 $4,635.10 $4,866.85 $5,110.20 $5,365.71 $9,564.49 $10,042.71 $10,544.85 $11,072.09 $11,625.70 $114,773.87 $120,512.56 $126,538.19 $132,865.10 $139,508.35 Communications Officer Non-Exempt $4,117.71 $4,323.60 $4,539.78 $4,766.77 $5,005.10 $8,921.71 $9,367.79 $9,836.18 $10,327.99 $10,844.39 $107,060.49 $112,413.51 $118,034.19 $123,935.90 $130,132.69 Crime Analyst* Non-Exempt $3,943.64 $4,140.82 $4,347.86 $4,565.26 $4,793.52 $8,544.55 $8,971.78 $9,420.37 $9,891.39 $10,385.96 $102,534.64 $107,661.37 $113,044.44 $118,696.66 $124,631.50 Community Service Officer Non-Exempt $3,242.41 $3,404.53 $3,574.76 $3,753.50 $3,941.17 $7,025.23 $7,376.49 $7,745.31 $8,132.58 $8,539.21 $84,302.71 $88,517.84 $92,943.73 $97,590.92 $102,470.47 Biweekly Monthly Annual

Revised: 07/09/2024 Adopted by City Council 07/09/24
Resolution 2024-XX
48 Agenda Item # 4.

Teamsters: 3.5% increase and Market Adjustments to Individual Classifications effective 06/23/24 City of Los Altos - Full Time Salary Schedule FY 24/25
Resolution 2024-XX
Teamsters Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Wastewater Maintenance Worker Non-Exempt $3,843.09 Open Range $4,671.30 $8,326.69 Open Range $10,121.14 $99,920.28 Open Range $121,453.73 Equipment Mechanic II Non-Exempt $3,660.08 $3,843.09 $4,035.24 $4,237.00 $4,448.85 $7,930.18 $8,326.69 $8,743.02 $9,180.18 $9,639.18 $95,162.17 $99,920.28 $104,916.29 $110,162.11 $115,670.21 Senior Maintenance Technician Non-Exempt $3,660.08 $3,843.09 $4,035.24 $4,237.00 $4,448.85 $7,930.18 $8,326.69 $8,743.02 $9,180.18 $9,639.18 $95,162.17 $99,920.28 $104,916.29 $110,162.11 $115,670.21 Wastewater Maintenance Worker II Non-Exempt $3,493.73 Open Range $4,246.65 $7,569.74 Open Range $9,201.06 $90,836.86 Open Range $110,412.77 Maintenance Leadworker (M) Non-Exempt $3,413.76 $3,584.44 $3,763.67 $3,951.85 $4,149.44 $7,396.47 $7,766.30 $8,154.61 $8,562.34 $8,990.46 $88,757.67 $93,195.55 $97,855.33 $102,748.10 $107,885.50 Equipment Mechanic Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74 Maintenance Technician Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74 Wastewater Maintenance Worker I Non-Exempt $3,169.78 Open Range $3,852.88 $6,867.85 Open Range $8,347.92 $82,414.22 Open Range $100,175.00 Maintenance Worker II Non-Exempt $3,018.84 $3,169.78 $3,328.27 $3,494.68 $3,669.41 $6,540.81 $6,867.85 $7,211.24 $7,571.81 $7,950.40 $78,489.73 $82,414.22 $86,534.93 $90,861.68 $95,404.76 Maintenance Worker I (M) Non-Exempt $2,738.06 $2,874.97 $3,018.71 $3,169.65 $3,328.13 $5,932.47 $6,229.09 $6,540.55 $6,867.57 $7,210.95 $71,189.63 $74,749.12 $78,486.57 $82,410.90 $86,531.44 Biweekly Monthly Annual

Revised: 07/09/2024 Adopted by City Council 07/09/24
Resolution 2024-XX
49 Agenda Item # 4.

Minimum Wage Increase: $17.75 effective 01/01/24
Part-Time Classifications: Market Range Adjustment to Individual Classifications, effective 06/23/24 (R) Market Range Adjustment
City of Los Altos - Part-Time Hourly Rate Schedule FY 24/25 Resolution 2024-XX
Part-Time Classifications Title FLSA Status
Employment
Status
Rate Type Min Max
Project Manager (R) Non-Exempt Part-Time Hourly $42.50 $85.40 Network Engineer (R) Non-Exempt Part-Time Hourly $53.90 $75.90 Public Safety Specialist - Dispatch Non-Exempt Part-Time Hourly $61.77 $75.08 Police Officer (Reserve) - Level I (R) Non-Exempt Part-Time Hourly $67.00 $67.00 Emergency Preparedness Coordinator (R) Non-Exempt Part-Time Hourly $52.35 $63.63 IT Technician (R) Non-Exempt Part-Time Hourly $45.16 $54.89 Parking Enforcement Officer (R) Non-Exempt Part-Time Hourly $44.03 $53.52 Property & Evidence CSO Non-Exempt Part-Time Hourly $43.12 $52.41 Department Support Specialist (R) Non-Exempt Part-Time Hourly $36.00 $46.00 Project Coordinator (R) Non-Exempt Part-Time Hourly $32.32 $44.85 Public Safety Specialist - Records (R) Non-Exempt Part-Time Hourly $34.00 $41.33 Clerical Assistant II (R) Non-Exempt Part-Time Hourly $27.50 $35.00 Preschool Teacher III (R) Non-Exempt Part-Time Hourly $27.50 $33.00 Recreation Specialist Non-Exempt Part-Time Hourly $25.00 $30.00 Maintenance Worker I (R) Non-Exempt Part-Time Hourly $24.50 $30.00 Intern (R) Non-Exempt Temporary Hourly $18.00 $30.00
Clerical Assistant I (R) Non-Exempt Part-Time Hourly $20.00 $29.50 Preschool Teacher II (R) Non-Exempt Temporary Hourly $22.25 $27.50 Summer Camp Director (R) Non-Exempt Seasonal Hourly $20.00 $23.00 Facility Attendant (R) Non-Exempt Part-Time Hourly $17.75 $22.75 Preschool Teacher I (R) Non-Exempt Temporary Hourly $18.75 $22.25 Recreation Leader Non-Exempt Seasonal Hourly $17.75 $21.50 Council Member Non-Exempt Part-Time Stipend Stipend $300.00 / Month Police Officer (Reserve) - Level II Non-Exempt Per-Diem Stipend Stipend $200.00 / Month

Revised: 07/09/2024 Adopted by City Council 07/09/24
Resolution 2024-XX
50 Agenda Item # 4.

City Council Agenda Report
Meeting Date: July 9, 2024
Initiated By: Staff
Prepared By: Public Works Department
Approved By: Gabe Engeland
Subject Project Acceptance: City Hall Council Chambers Audio/Visual Upgrade, Project CD-01021

COUNCIL PRIORITY AREA
☒Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Move to adopt Resolution No. 2024-__ accepting completion of the City Hall Council Chambers Audio/Visual Upgrade, Project CD-01021; and authorize the Public Works Director to record a Notice of Completion as required by law, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15300.2

FISCAL IMPACT
The project is funded by the Public Educational and Governmental Access Support Fees (PEG Fees) and Capital Improvement Fund (62) from FY20 to FY22; any remaining budget from the total available project funds will be returned to the general fund balance for future allocations.

The following table summarizes the final cost of this project.

Project Item Project Budget Final Cost
Design $92,450.00 $92,450.00
Construction $1,055,170.09 $1,071,135.60
Construction Inspection $16,447.50 $16,447.50
Printing/Environmental Doc/Misc. $1,500.00 $900.00
Total Cost $1,165,567.59 $1,180,933.10
Total Available Project Funds $1,236,400.00 $1,236,400.00 51 Agenda Item # 5.

SUMMARY
 The city advertised the City Hall Council Chambers Audio/Visual Upgrade, Project CD01021, on June 8, 2020, on the City website and on the Town Crier on June 17, 2020, and on June 24, 2020.
 On July 2, 2020, the City received six (6) bids, and on July 7, 2020, the City opened the bids in a public virtual session due to the Shelter-in-Place order issued by the County of Santa Clara.
 The lowest responsive and responsible bidder was EIDIM Group, Inc. with the Total Base Bid in the amount of $1,055,170.09.

BACKGROUND
The City Council approved the design of City Hall Council Chambers Audio/Visual Upgrade, Project CD-01021, as part of the Fiscal Year 2017/18 Mid-year Budget Update. The project consisted of replacing outdated and obsolete technology related to the recording and/or broadcasting of Council and Commission meetings held in the Council Chambers. The project also triggered required ADA improvements for the Council Chambers.

On February 25, 2020, the City Council directed staff to finalize the design of the project and to proceed with soliciting bids for the construction of the project. On July 7, 2020, the City opened six (6) bids in a public virtual session due to the Shelter-in-Place order issued by the County of Santa Clara. On July 14, 2020, EIDIM Group, Inc. was awarded the total bid for Project CD-01021 in the amount of $1,055,170.09.

On August 17, 2021, EIDIM declared a default, terminated the Contract Agreement with the City, and made a demand upon Western National Mutual Insurance Company (Surety) to complete the project. Surety executed a Contractor’s Bond for Faithful Performance and Contractor’s Bond for Labor and Materials in the penal sum of $1,055,170.09 (“the Bond Penalty”) on behalf of EIDIM Group, Inc. (EIDIM). The surety then appointed Integra Construction Services, Inc. to perform the construction of the project pending items that EIDIM did not complete.

ENVIRONMENTAL REVIEW
The acceptance of the work is categorically exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a) (Existing Facilities), in that the project consists of the interior and exterior alterations of existing facilities. Also, the project involves negligible or no expansion of existing or former uses, and none of the circumstances stated in CEQA Guidelines Section 15300.2 apply.

PREVIOUS COUNCIL CONSIDERATION
February 27, 2018; January 8, 2019; January 14, 2020; January 28, 2020; February 25, 2020, and July 14, 2020

DISCUSSION/ANALYSIS
Integra Construction Services, Inc. completed the construction for the City Hall Council Chambers Audio/Visual Upgrade, Project CD-01021, per plans and specifications. This project consisted of the rehabilitation of the entire City Chambers, which included but was not limited to the replacement of the existing Audio/Visual (AV) system, the public benches, and the dais. The 52 Agenda Item # 5.
highlight of the project was the installation of the ADA ramp and the ADA lift system, which was designed to meet the requirements of the American Disability Act.

The construction was completed by the end of November 2022. However, issues with the AV system occurred during City Council meetings. These issues included the following: audio feedback, microphone issues, and overall operation of the system. Staff worked with the designer, the contractor, its subcontractor, and third-party vendors to investigate and resolve these issues.

The system is currently in operation, and staff considers construction complete per the contract documents and original project design. Additional changes to the AV system would not be considered in the contract, and staff may propose future work under separate efforts to further optimize the system.

Throughout the project construction duration, change orders were issued due to contractor-initiated value engineering proposals and unforeseen conditions. The change orders from value engineering proposals resulted in cost savings for the City and enhanced functionality in the Council Chambers.

However, the change orders due to unforeseen conditions resulted in additional costs to the total contract, which brought the total final construction cost to $1,071,135.60. The project construction cost savings, and additional project unspent amount from the total available project funds will be returned to the PEG Fund for future allocations.

ATTACHMENT

1. Resolution 2024-
53 Agenda Item # 5.

ATTACHMENT 1
Resolution No. 2024- Page 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

ACCEPTING COMPLETION OF AND DIRECTING THE ENVIRONMENTAL

SERVICES AND UTILITIES DIRECTOR TO FILE A NOTICE OF COMPLETION OF

THE CITY HALL COUNCIL CHAMBERS AUDIO/VISUAL UPGRADE,
PROJECT CD-01021
WHEREAS, the City of Los Altos and EIDIM Group, Inc. originally entered into a contract agreement dated August 18, 2020; and
WHEREAS, EIDIM Group, Inc. declared a default and made a demand upon Western National Mutual Insurance Company (“Surety”) to complete the project; and WHEREAS, Surety appointed Integra Construction Services, Inc. to perform the work to complete the project; and
WHEREAS, the Public Works Director has filed with the City Clerk of the City of Los Altos an Engineer’s Certificate as to the completion of all the work provided to be done under and pursuant to the contract between the City of Los Altos and Surety, dated August 17, 2021; and WHEREAS, it appears to the satisfaction of this City Council that said work under the contract has been fully completed and done as provided in said contract, and the plans and specifications therein referred to.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby finds and authorizes the following:

1. The acceptance of completion of said work be, and it is hereby, made and ordered.

2. That the Public Works Director is directed to execute and file for record with the County Recorder of the County of Santa Clara, a notice of completion thereof, as required by law.

3. That the acceptance of the work is exempt from review under the California Environmental Quality Act (“CEQA”) under CEQA Guidelines Section 15301(a) for reasons stated in the staff report, and none of the circumstances described in CEQA Guidelines Section 15300.2 apply.

4. All remaining budget expenditures will be returned to the PEG Fund. 54 Agenda Item # 5.

ATTACHMENT 1
Resolution No. 2024- Page 2
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 9 th day of July,
2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC CITY CLERK
55 Agenda Item # 5.

City Council Agenda Report
Meeting Date: July 9, 2024
Initiated By: Staff
Prepared By: Public Works Department
Approved By: Gabe Engeland
Subject Contract Award: On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 Project

COUNCIL PRIORITY AREA
☐Business Communities
☒Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Authorize the City Manager to execute a contract with C2R Engineering, Inc. of the Total Bid for the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 Project in the amount of $125,000.00 on behalf of the City, and find the action exempt from review under CEQA pursuant to CEQA guidelines Section 15301.

FISCAL IMPACT
The lowest responsible bid was $108,700.00. However, repairs will be done on an as-needed basis and per the contract will have a not-to-exceed cost of $125,00.00, as budgeted in FY 2024/25 budget.
- Breakdown of funds to be used:
o $125,000.00 from the Sewer Fund account 8210-5280, per the approved sewer maintenance budget
- Amount already included in the approved budget: Y
- Amount above budget requested: 0

SUMMARY
 The city advertised the On-Call Spot Repairs and CCTV Inspection Services FY24-25 Project on April 17, 2024 on the City website and on the Town Crier on May 1, 2024 and May 8, 2024.
 On May 21, 2024, the City received five (5) of bids and opened in a public session.  The lowest responsive and responsible bidder is C2R Engineering, Inc. with the Total Base Bid in the amount of $108,700.00.
56 Agenda Item # 6.

BACKGROUND
The City’s Sewer Maintenance Division in Public Works Department maintains a long list of sewer system deficiencies that require spot repairs. In order to make progress on those repairs and plan for emergency repairs, the City requested bids for On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services.

ENVIRONMENTAL REVIEW
The acceptance of the work is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
On May 21, 2024, the City opened five bids for the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025. The bid results are included in Attachment 1.

It is recommended that the not-to-exceed $125,000.00 contract be awarded to C2R Engineering, Inc., which was determined to be the apparent responsive bidder. C2R Engineering, Inc. has been in business since 2014 and has satisfactorily completed similar projects for the City of Los Altos, the City of Mountain View, the Town of Los Altos Hills, and other local agencies. C2R Engineering Inc. has previously completed On-Call Sanitary Sewer Spot Repairs and CCTV Inspections Services FY 2023-2024 for the City of Los Altos in a satisfactory and timely manner.

ATTACHMENTS

1. Resolution 2024-

2. Bid Summary for the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025
57 Agenda Item # 6.

ATTACHMENT 1

4896-0400-7884v1
JH\27916001
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH C2R ENGINEERING, INC. FOR THE ON-CALL

SANITARY SEWER SPOT REPAIRS AND CCTV INSPECTION SERVICES FY 2024-2025 IN AN AMOUNT NOT TO EXCEED $125,000.00
WHEREAS, the project, which consists of on-call repairs to the City’s sanitary sewer system on an as-needed basis as well as Closed Circuit Television (CCTV) inspection of various sizes of sanitary sewer pipes; and
WHEREAS, C2R Engineering, Inc. was the lowest apparent responsible, responsive bidder for the Project; and
WHEREAS, the Project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b), involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public sewerage involving negligible or no expansion of existing or former use, and none of the circumstances stated in CEQA Guidelines Section 15300.2 applies.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Resolution No. 2024-__, adopted on June 25, 2024, is hereby repealed in its entirely and replaced with Resolution No. 2024-___

2. Authorizes the City Manager to execute a Construction Contract in an amount not to exceed $125,000 to perform the On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 Project.

3. Authorizes the City Manager to take such further actions as may be necessary to implement the foregoing agreement.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 9th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
58 Agenda Item # 6.

ATTACHMENT 1

4896-0400-7884v1
JH\27916001
___________________________________
Melissa Thurman, MMC CITY CLERK
59 Agenda Item # 6.

ATTACHMENT 2
Public Works Department
One North San Antonio Road
Los Altos, California 94022-3087
Tel: (650) 947-2780
Fax (650) 947-2732

BID RESULTS
Project Name:

On-Call Sanitary Sewer Spot Repairs and CCTV Inspection Services FY 2024-2025 Bid Opening Date:

April 25, 2024

CONTRACTOR

TOTAL BASE

BID TOTAL BID
C2R Engineering, Inc. $108,700.00 $108,700.00
Smelly Mels Plumbing $114,600.00 $114,600.00
Express Plumbing, Inc. $140,175.00 $140,175.00
A3 Pipeline $208,560.00 $208,560.00
Able Construction Group, Inc. $238,738.12 $238,738.12
60 Agenda Item # 6.

City Council Agenda Report
Meeting Date: July 9, 2024
Initiated By: Staff
Prepared By: Public Works Department
Approved By: Gabe Engeland
Subject: Contract Amendment: Amendment No. 2 with AIM Engineering Consultants, Inc. in the amount of $16,200.

COUNCIL PRIORITY AREA
☐Business Communities
☒Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Authorize the City Manager to execute Amendment No. 2 on behalf of the City with AIM Engineering Consultants, Inc. in the amount of $16,200 for professional consulting services for various transportation engineering tasks for FY2023/24, which are exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
None

FISCAL IMPACT
The $16,200 funds for Amendment No. 2 will be appropriated from the Capital Improvement and Major Maintenance Program, Annual Street Resurfacing, Project No. TS01001.

ENVIRONMENTAL REVIEW
Not applicable - Categorically Exempt pursuant to CEQA Section 15301(c). It can be seen with certainty that the contract amendment will not pose a significant effect on the physical environment, and none of the circumstances in CEQA Guidelines Section 15300.2 applies.

DISCUSSION/ANALYSIS
On November 13, 2023, the City of Los Altos entered into an agreement in the amount of $50,000 with AIM Engineering Consultants, Inc. to provide professional consulting services for various transportation engineering tasks. AIM Engineering Consultants, Inc. provided training and support for new Transportation Division staff; attended in-person and virtual staff meetings; conducted site visits with staff for various locations in need of improvements; provided support and guidance to transportation electrical maintenance and repair with the City of Los Altos’ 61 Agenda Item # 7.
electrical consultant Bear Electrical; attended Complete Streets Commission (CSC) meetings and prepared the 2024 CSC Work Plan; and prepared concept plans for the Jardin Drive Redesign Project.

Amendment No. 1 was executed on January 30, 2024, in the amount of $48,000 with AIM Engineering Consultants, Inc. to continue providing professional consulting services for various transportation engineering tasks. AIM Engineering Consultants, Inc. continued attending staff and Complete Street Commission/Community meetings; prepared new concept plans for Jardin Drive Redesign Project; attended meetings with staff to discuss projects with VTA, County of Santa Clara, and Caltrans; subcontracted Quality Counts, Inc. to provide traffic counts around Los Altos High School as requested by the community; provided transportation support for new development plan reviews; and provided service for design, drafting, and the Engineer’s cost estimate for the 2024 Annual Street Resurfacing Project.

However, this amount is not sufficient to cover the services for FY2023/24. Therefore, Amendment No. 2 is needed in the amount of $16,200 to cover the budget shortfall for AIM Engineering Consultants, Inc.’s professional services through FY2023/24.

ATTACHMENT

1. Resolution 2024-___
62 Agenda Item # 7.

Resolution No. 2024-XX Page 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT WITH AIM ENGINEERING CONSULTANTS, INC. IN THE AMOUNT OF $16,200 FOR PROFESSIONAL CONSULTING SERVICES FOR VARIOUS TRANSPORTATION TASKS FOR FISCAL YEAR 2023-24 WHEREAS the City of Los Altos hired AIM Engineering Consultants, Inc. to provide professional consulting services for various transportation tasks; and WHEREAS, AIM Engineering Consultants, Inc. was awarded a contract in the amount of $50,000 on November 13, 2023, and awarded an Amendment No. 1 in the amount of $48,000 on January 30, 2024; and
WHEREAS, Amendment No. 2 to AIM Engineering Consultants, Inc.’s contract will carry forth professional consulting services for FY23/24; and WHEREAS, there are sufficient funds available in the Annual Street Resurfacing project budget.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes approval of Amendment No. 2 to the Agreement Between the City of Los Altos and AIM Engineering Consultants, Inc. for professional consulting services for various transportation tasks; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and empowered to execute in the name of the City of Los Altos Amendment No. 2 to the Agreement Between the City of Los Altos and with AIM Engineering Consultants, Inc. to include additional work described below:

The $16,200 funds for Amendment No. 2 will be appropriated from the Capital Improvement and Major Maintenance Program, Annual Street Resurfacing, Project No, TS01001.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 9th day of July, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
63 Agenda Item # 7.

Resolution No. 2024-XX Page 2
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC,

CITY CLERK
64 Agenda Item # 7.

City Council Agenda Report
Meeting Date: July 9, 2024
Prepared By: Melissa Thurman, City Clerk
Approved By: Gabriel Engeland, City Manager
Subject: Approve the formation of a Subcommittee of the City Council for a potential Childcare Subsidy Program

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve the formation of a Subcommittee of the City Council for a potential Childcare Subsidy Program

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
During the regular meeting of June 25, 2024 City Council meeting, Councilmember Neysa Fligor requested a Council Subcommittee to research a potential Childcare Subsidy Program.

Councilmember Fligor requested that the subcommittee consist of herself and Mayor Jonathan D.

Weinberg.

Upon completion of the research and potential program creation, this subcommittee will be disbanded.
65 Agenda Item # 8.
1 North San Antonio Road
Los Altos, California 94022-3087

MEMORANDUM
DATE: July 9, 2024
TO: Los Altos City Council
FROM: Mayor Jonathan Weinberg and Councilmember Neysa Fligor SUBJECT: AGENDA ITEM #8

APPROVE THE FORMATION OF A SUBCOMITTEE OF THE CITY

COUNCIL FOR A POTENTIAL CHILDCARE SUBSIDY PROGRAM
Purpose: Mayor Weinberg and Councilmember Fligor seek support to form a Council ad-hoc Subcommittee to explore the feasibility of Los Altos creating a City-sponsored childcare program.

On May 28, 2024, the Council adopted a Resolution in Support of Childcare for All. Among other things, the Resolution recognized that:
(1) investing in affordable childcare provides vital infrastructure to working parents and supports early childhood development,
(2) affordable childcare allows families to remain in a geographic area, creates a stronger economy, improves business productivity and consumer spending, decreases poverty and leads to safer communities and provides revenues for cities, and
(3) cities have a direct interest in building strong local economies, supporting and benefiting from local small businesses, attracting and retaining families and employers.

Additionally, the City Council supports building more affordable housing in Los Altos, and the city has a Regional Housing Needs Allocation (“RHNA”) requirement for the Sixth Cyle of 501 very low-income units and 288 low-income units. Affordable childcare goes hand in hand with building more affordable homes as it is imperative that new and existing residents have a local affordable option for their children. This would also alleviate the need for some families to drive far distances from their Los Altos homes to find affordable childcare. A Child-care subsidy program would support the Council's priorities of Housing, Business Communities, and Environmental Sustainability.

Scope: The Subcommittee will review different City-sponsored childcare programs and work with staff to identify the types of elements that could possibly work for Los Altos. This includes 66 Agenda Item # 8.

reviewing the current City programs, and the contracts for these different programs. In the event that a City-sponsored childcare program is feasible, then some of the questions the Subcommittee would explore include:

1. Should the program only apply to a daycare/preschool programs or should it extend to other City programs, for example, summer camps?

2. What would a reasonable annual budget be for this program?

3. Should it only apply to Los Altos residents and City employees? As with any Subcommittee, the Subcommittee members will learn as they explore these different options and will adjust their work accordingly, provided that it still aligns with Council's direction and priorities.

Subcommittee Term: The Subcommittee expects to make a recommendation to Council by October 31, 2024, and that the Subcommittee can be disbanded by November 30, 2024.

Example(s): There are many cities that have a childcare subsidy program. Attached are copies of Childcare Subsidy Programs in the Cities of Palo Alto and Mountain View. Mayor Weinberg and Councilmember Fligor are not proposing that Los Altos uses these same models. Notably, the Mountain View program resulted from a Mountain View-Los Altos Child-Care Task Force from two decades ago.

Recommended Action(s): Approve the formation of a Los Altos Childcare Subsidy Program Subcommittee consisting of Mayor Weinberg and Councilmember Fligor to explore establishing a Los Altos childcare subsidy program and direct the Subcommittee to bring forward a proposal by October 31, 2024.
67 Agenda Item # 8.
68 Agenda Item # 8.
69 Agenda Item # 8.
70 Agenda Item # 8.
71 Agenda Item # 8.
72 Agenda Item # 8.

City Council Agenda Report
Meeting Date: July 9, 2024
Initiated By: Staff
Prepared By: Grant Gabler
Approved By: Manny A. Hernandez
Subject: Maintenance Services Agreement Award: On-Call City-wide Tree Maintenance Services

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☐General Government

RECOMMENDATION
Authorize the City Manager to execute an agreement with West Coast Arborists, Inc. in the amount not to exceed $110,000 annually for On-Call City-wide Tree Maintenance Services and tree evaluations.

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
Does City Council want to continue to utilize an on-call tree maintenance contractor to help City Maintenance staff with tree care on city-responsible trees?

FISCAL IMPACT
The following action will not exceed $110,000 per year and is currently included in the 2024/25 Parks & Recreation operation budget.

ENVIRONMENTAL REVIEW
Categorically exempt pursuant to CEQA Section 15301: Class 1 (b) “existing facilities”

PREVIOUS COUNCIL CONSIDERATION
Not Applicable

DISCUSSION/ANALYSIS
The City’s Parks & Recreation Department is responsible for maintaining all City-owned trees in Los Altos. The Parks Division tree crew has a large number of trees to evaluate and maintain City-Wide.

Contracted tree services allow the maintenance staff to properly maintain all city trees in addition to having access to arborist and urgent response services that the department may not have the in-house ability to do.
73 Agenda Item # 9.

A Request for Proposal (RFP) for City-wide tree maintenance services was prepared and issued on May 20, 2024 with the goal of retaining a qualified company which could supplement the City’s ongoing tree evaluation and conduct tree maintenance work that is not currently performed by in-house staff due to equipment and staff limitations.

On June 13, 2024, six (6) proposals were received before the time due for the On-Call City-wide Tree Maintenance Services Request for Proposal (RFP). Each proposal was evaluated by an RFP Evaluation Committee for its responsiveness to the RFP and responsibility in providing the needs and requirements of the City. All six firms were deemed responsive.

The six firms were rated for their qualifications, project team, references and rates for services. The highest scoring firm was West Coast Arborists, Inc. West Coast Arborists has also worked with the City as the on-call tree maintenance contractor through the recent two agreements and has performed well.

ATTACHMENTS

1. Resolution
74 Agenda Item # 9.

Resolution No. 2024- Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT ON

BEHALF OF THE CITY WITH WEST COAST ARBORISTS IN THE AMOUNT OF $110,000 ANNUALLY FOR ON-CALL TREE MAINTENANCE SERVICES WHEREAS, the City utilizes contract services for on-call maintenance of large trees citywide; and WHEREAS, proper tree maintenance is important for the health and safety of the trees and the public; and
WHEREAS, the West Coast Arborists has provided good quality tree maintenance services for the City of Los Altos under previous agreements; and WHEREAS, on-call tree services are used to supplement in-house tree maintenance that may be limited due to equipment or staff limitations; and WHEREAS, On June 13, 2024, six (6) proposals were received for the On-Call City-wide Tree Maintenance Services Request for Proposal (RFP) and West Coast Arborists was rated as the most qualified and best priced firm to provide these services.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes the City Manager to execute an agreement, on behalf of the City, with West Coast Arborists for on-call tree maintenance services totaling $110,000 annually for a full agreement term of up to 5 years.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, CITY CLERK
75 Agenda Item # 9.

City Council Agenda Report
Meeting Date: July 9, 2024
Prepared By: Jon Maginot
Approved By: Gabriel Engeland
Subject: Revised FY 2024/25 Fee Schedule

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution correcting the FY 2024/25 Fee Schedule for two fees

FISCAL IMPACT
This action will have a minimal impact on the amount collected for the two fees as both fees will be set at a lower amount

ENVIRONMENTAL REVIEW
None

PREVIOUS COUNCIL CONSIDERATION
June 11, 2024

DISCUSSION/ANALYSIS
On June 11, 2024, the City Council adopted a resolution approving the FY 24/25 Fee Schedule as part of the budget process. Subsequent to this approval, it came to staff’s attention that two fees were incorrectly set too high and need to be corrected. These two fees are the Concealed Carry Weapon Permit which State law dictates can’t be more than $25 annually and the Late Renewal/Unpermitted Alarm Response which can’t be more than double the fine amount.

The attached resolution updates these two fees.

ATTACHMENTS

1. Resolution No. 2024-xxx
76 Agenda Item # 10.

Resolution No. 2024-xxx Page 1 of 1
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS CORRECTING THE FY 2024/25 FEE SCHEDULE FOR TWO INCORRECTLY SET FEES
WHEREAS, on June 11, 2024, the City Council adopted a resolution setting the fees and charges to be collected in FY 2024/25; and
WHEREAS, two fees in said Fee Schedule were incorrectly set.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby

1. Correct the FY 2024/25 Fee Schedule for the following fees:

Fee Adopted Fee Corrected Fee
Alarm Permit Late
Renewal/Unpermitted Alarm
Response
$90.50 $87.00
Concealed Carry Weapon
Permit Annual renewal
$52.00 (was previously
collected bi-annually)
$25.00 (to be collected
annually)

2. Determine that all other fees in the FY 2024/25 Fee Schedule remain the same I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of June, ____ by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC

CITY CLERK
77 Agenda Item # 10.

City Council Agenda Report
Meeting Date: July 9, 2024
Initiated By: Staff
Prepared By: Manny A. Hernandez
Approved By: Gabriel Engeland
Subject: Permanent Dog Park Preferred Plan Recommendation

COUNCIL PRIORITY AREA
☐Business Communities
☒Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
City Council to receive the presentation on the Hillview Park permanent dog park conceptual design preferred plan and provide Staff with further direction, including action to move forward with construction documents and project schedule.

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
 Does City Council approve of the preferred dog park design?  Does City Council approve of any or all of the recommended Government Center parking modifications?
 Does City Council wish for staff to move to the construction documents and construction phase of the permanent dog park?

FISCAL IMPACT
None currently. If directed by Council, staff will bring back actual costs of preparation of construction documents and construction for approval as part of the next step.

ENVIRONMENTAL REVIEW
Categorically Exempt pursuant to CEQA section 15301 – Existing Facilities consisting of the operation, or minor alteration of existing public structures and facilities involving negligible or no expansion of existing or former use.

PREVIOUS COUNCIL CONSIDERATION
None
78 Agenda Item # 11.

DISCUSSION/ANALYSIS
At the February 28, 2023 regular meeting, City Council directed staff to begin the process of the permanent dog park design in the recommended location on the northwest end of the Hillview soccer field. The location of the permanent dog park will encompass the auxiliary parking lot and landscape area, west of the Bus Barn Theatre. The area includes 16 parking spaces and the former location of the Friends of the Library work shed including the adjacent landscape area.

On August 17, 2023, Verde Design entered into an agreement with the City to create a conceptual design for a permanent dog park at Hillview Park through a community outreach process. The conceptual design and community outreach process included several components. Below is a list of what was done as part of the agreement with Verde Design.  Staff/Consultant meetings
 Topical survey
 Underground utility review
 Design project scheduling
 Community meetings
 Online surveys
 Design alternatives
 Construction estimates
 PARC meeting presentation of materials
At the June 18, 2024 Parks, Arts, Recreation and Culture Commission (PARC) meeting, the Commission unanimously (5-0) supported the preferred dog park design that includes a separate fenced area for small dogs. Commission comments included the following.

Comments that had general commission agreement:
 Surrounding landscape should not be poisonous or attract bees.  Irrigation access for surface cleaning and cooling should be readily accessible.  Decorative fence between main area and small dog area is desired.  Water-feature (dog wash) at the entrance is not recommended.  Attractive and large entrance area to prep dog before entering the park. – Good  Good overall dog park design.

Other comments:
 Smaller entry area
 High fence and possible extended screening (20 feet) on soccer side  Good to have multiple surfaces
 Can solar be incorporated?
 Recommended seating locations and options are good
 ADA access considerations – Good
 No live oaks due to leaf issues in dog paws
 Concerns about the parking plan affecting orchard
79 Agenda Item # 11.
 Brick walkway could be used as fundraising opportunity  Main area looks like good open space to run
 Water feature is good
 Hope shade structures will have soft appearance
 Good parking solution
 Artificial turf a concern
The next step in this process, if directed by Council, would be to request proposal for construction documents and architectural project management. Based on the estimated cost of contract documents and construction, there appears to currently be adequate approved Park In-Lieu funding for this project. The schedule for the creation of construction documents and construction would need to be coordinated with any parking modifications.

ATTACHMENTS
None
80 Agenda Item # 11.

City Council Agenda Report
Meeting Date: July 9, 2024
Prepared By: Jon Maginot
Approved By: Gabriel Engeland
Subject: Transition from At-Large to District Elections Calendar

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve the calendar for the transition to district elections

FISCAL IMPACT
There will be costs associated with the process to transition from at-large to district elections, however, there is no fiscal impact to the recommended action

ENVIRONMENTAL REVIEW
Not applicable

PREVIOUS COUNCIL CONSIDERATION
On May 28, 2024, the City Council adopted a Resolution indicating intent to transition to district elections. On June 11, 2024, the City Council held its first of five required public meetings.

DISCUSSION/ANALYSIS
On April 18, 2024, the City received a Notice of Violation of the California Voting Rights Act (CVRA) alleging that the City’s at large election system is characterized by racially polarized voting. The City Council adopted a resolution on May 28, 2024 declaring its intention to transition to district elections.

The City must transition to district elections by October 31, 2024. State law requires the City to hold at least five public meetings before adopting a map of districts. The first two meetings are for the purpose of receiving input on communities of interest within the City and must be held prior to any maps being drawn. The City held the first of these meetings on June 11, 2024. The second meeting will be held on July 13, 2024 at 10:00 a.m. at Grant Park. 81 Agenda Item # 12.

To facilitate the transition from at-large to district elections, staff recommends the following calendar for the process:
 Districting Meeting #1 – June 11, 2024 (Completed)
 Districting Meeting #2 – July 13, 2024 10:00 a.m. Grant Park  Development of draft maps
 Districting Meeting #3 (presentation of draft maps) – August 27, 2024  Community outreach and feedback on draft maps
 Districting Meeting #4 (presentation of results of community outreach) – September 24, 2024
 Revision of maps as needed
 Districting Meeting #5 (adoption of final map) – October 8, 2024 As part of the outreach process, the City will notice each meeting in multiple ways including ads in the local newspaper, social media posts, flyers within the community, etc. During the community outreach and feedback on the draft maps portion of the process, staff will conduct an extensive outreach campaign including meetings with community groups, tables at the Farmers Market, events at the Senior Center and Grant Park Senior Program, a mailing to the entire community, etc.

Staff recommends Council approve the calendar for the transition to district elections.

ATTACHMENTS: None
82 Agenda Item # 12.

City of Los Altos 2024 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing.

Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda.

AUGUST 27, 2024
CONSENT:
 Contract Award for Hetch Hetchy ADA Improvements (Public Works)  Adopt the Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) (Police Department) PUBLIC HEARING:
 Introduction of Ordinance to Chapter 3.60 of the Los Altos Municipal Code (Development Services) DISCUSSION:
 Introduction of Ordinances to Chapter 3.48 and 3.49 of the Los Altos Municipal Code (Development Services)  Discussion on a Special Events Policy (City Manager’s Office)  Receive an update on CHAC (City Manager’s Office)
SEPTEMBER 10, 2024
CONSENT:
 Accept the On-Call Spot Repair and CCTV Inspection Services for FY23/24 (Public Works) PUBLIC HEARING:
 Adopt the IS/MND (Initial Study/Mit. Neg. Dec.) for the Adobe Creek Sewer Main Replacement Project (Pub. Works) Remaining 2024 City Council agenda calendar items are pending and will be published at a later date. 83 Agenda Item # 13.

PROGRAM SUB PROJECT INITIATION DATE HEU COMPLETION DATE STATUS Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Budget & Hire Planning
Technician December 31, 2022 COMPLETED
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Amend ADU Ordinance
based upon HCD's letter 6 months or less IN-PROGRESS
Program 6.G: Housing mobility
Allow more than one
JADU (at least two per
site)
with ADU Ordinance
Update IN-PROGRESS
Program 3.H: Amend design review process and
requirements.

Eliminate 3rd Party
Architectural Review February 28, 2023 COMPLETED
Program 3.H: Amend design review process and
requirements.

Dismiss Design Review
Commission February 28, 2023 COMPLETED
Program 3.L: Eliminate the requirement of story poles. March 31, 2023 COMPLETED Program 2.E: Conduct annual ADU rental income surveys.

Budget & Hire Housing
Manager March 31, 2023 COMPLETED
Program 4.J: Facilitate alternate modes of transportation for Adopt VMT Policy & June 30, 2023 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

RFP-Permit Ready ADU
Plans July 31, 2023 COMPLETED
Program 1.H: Facilitate housing on City-owned sites. Financial Analysis July 1, 2023 December 31, 2023 IN-PROGRESS Program 3.D: Evaluate and adjust impact fees. August 1, 2023 December 31, 2024 IN-PROGRESS Program 1.H: Facilitate housing on City-owned sites. Release RFP December 31, 2023 DEVELOPING RFI/RFP Program 6.C: Target housing development in highest
resource areas. Initial Outreach September 31, 2023
Program 6.D: Promote Housing Choice (Section 8) rental
assistance program. September 31, 2023
Program 2.A: Continue to implement and enhance
inclusionary housing requirements. December 31, 2023 ONGOING Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Housing in-lieu fee. December 31, 2023 COMPLETED Program 2.F: Water and Sewer Service Providers. December 31, 2023 COMPLETED Program 3.B: Modify building height in mixed-use zoning districts. Downtown Districts December 31, 2023 COMPLETED 84 Agenda Item # 13.

Program 3.E: Ensure that the density bonus ordinance
remains consistent with State law. December 31, 2023 ONGOING Program 3.H: Amend design review process and
requirements. Code Amendments December 31, 2023 COMPLETED Program 3.K: Standardize multimodal transportation
requirements.

Bicycle Storage and
Charging Regulations December 31, 2023 COMPLETED
Program 3.K: Standardize multimodal transportation
requirements.

Remove CSC Review of
Housing Developments December 31, 2023 COMPLETED
Program 4.C: Allow Low Barrier Navigation Centers
consistent with AB 101. December 31, 2023 COMPLETED
Program 4.D: Allow transitional and supportive housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.E: Allow employee/farmworker housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.F: Reasonably accommodate disabled persons’
housing needs. December 31, 2023 COMPLETED
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources. Prepare Inventory. December 31, 2023 Program 6.E: Prepare and distribute anti-displacement
information. December 31, 2023
Program 1.A: Rezone for RHNA shortfall. January 31, 2024 COMPLETED Program 1.G: Rezone housing sites from previous Housing Elements. January 31, 2024 COMPLETED
Program 3.G: Amend Conditional Use Permits findings
applicable to housing developments. March 31, 2024 COMPLETED Program 3.I: Allow residential care facilities consistent with State law. January 31, 2024 COMPLETED
Program 3.J: Explicitly allow manufactured homes consistent with State law. January 31, 2024 COMPLETED
Program 3.F: Reduce Conditional Use Permit requirement for residential mixed-use and
multi-family. September 31, 2024 COMPLETED
Program 1.B: Facilitate higher density housing in the
Commercial Thoroughfare (CT) District. January 31, 2024 COMPLETED 85 Agenda Item # 13.

Program 1.C: Allow housing in the Office Administrative (OA) District. January 31, 2024 COMPLETED
Program 1.E: Update the Loyola Corners Specific Plan. January 31, 2024 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Adopt-Permit Ready ADU
Plans December 31, 2024 IN-PROGRESS
Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements. Downtown Parking Plan December 31, 2024 IN-PROGRESS Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements.

Comprehensive Parking
Ordinance Update December 31, 2024 COMPLETED
Program 3.B: Modify building height in mixed-use zoning districts.

Neighborhood (CN)
District December 31, 2024 COMPLETED
Program 3.C: Remove floor-to-area ratio (FAR) restriction at Rancho Shopping Center and
Woodland Plaza. December 31, 2024 COMPLETED
Program 3.M: Modify parking requirements for emergency
shelters consistent with State
law. December 31, 2024 COMPLETED
Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Commercial linkage fee. December 31, 2025 IN-PROGRESS Program 1.D: Allow housing on certain Public and
Community Facilities District sites and
facilitate housing on religious institution properties. December 31, 2025 Program 6.G: Housing mobility
Allow housing on all
religious sites within the
City December 31, 2025
Program 1.F: Rezone Village Court parcel. January 31, 2024 COMPLETED Program 4.H: Provide additional density bonuses and
incentives for housing that accommodates special needs
groups. December 31, 2025
Program 4.I: Allow senior housing with extended care
facilities in multi-family and mixed-use zoning districts. December 31, 2025 Program 1.I: Incentivize Downtown lot consolidation. July 31, 2026 86 Agenda Item # 13.

Program 4.G: Assist seniors to maintain and rehabilitate their homes. July 31, 2026
Program 6.C: Target housing development in highest
resource areas. Follow-up Outreach September 31, 2026
Program 1.H: Facilitate housing on City-owned sites. Entitlement Review December 31, 2026 Program 3.N: Modify standards in the R3 zoning districts. December 31, 2026 COMPLETED Program 4.J: Facilitate alternate modes of transportation for residents.

Capital Improvement
Project for above head
pedestrian crossing
signals on San Antonio
Road near Downtown Los
Altos December 31, 2027
Program 5.F: Incentivize the creation of play areas for multifamily housing projects. December 31, 2027 Program 1.K: Participate in regional housing needs planning efforts. Ongoing
Program 1.L: General Plan amendments. Ongoing
Program 1.M: SB 9 implementation. Ongoing
Program 1.N: Facilitate and monitor pipeline housing
projects. Ongoing
Program 2.C: Assist in securing funding for affordable
housing projects. Ongoing
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs). Ongoing
Program 2.E: Conduct annual ADU rental income surveys. Annual Survey Annually ONGOING Program 4.A: Support efforts to fund homeless services. Ongoing Program 4.B: Continue to participate in local and regional forums for homelessness,
supportive, and transitional housing. Ongoing
Program 5.A: Monitor condominium conversions. Ongoing
87 Agenda Item # 13.

Program 5.B: Continue to administer the City’s affordable housing programs. Ongoing
Program 5.C: Restrict commercial uses from displacing
residential neighborhoods. Ongoing
Program 5.D: Implement voluntary code inspection program. Ongoing Program 5.E: Help secure funding for housing rehabilitation and assistance programs. Ongoing
Program 6.A: Assist residents with housing discrimination and landlord-tenant
complaints. Ongoing
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources.

Inform, Evaluate
Apply/Submit Ongoing
Program 6.F: Affirmatively market physically accessible units. Ongoing Program 7.A: Promote energy and water conservation and
greenhouse gas reduction
through education and awareness campaigns. Ongoing
Program 7.B: Monitor and implement thresholds and
statutory requirements of climate change legislation. Ongoing 88 Agenda Item # 13.