Agenda packet, first session — Los Altos City Council, November 12, 2024 (part 2 of 3)

(Ord. No. 2013-390, § 1, 3-12-2013; Ord. No. 2014-404 , § 1, 11-25-2014)

6.40.040 Recordkeeping and inspection.

Every retail establishment and food facility shall keep complete and accurate record or documents of the purchase and sale of any recycled paper bag or reusable bag by the retail establishment, for a minimum period of three (3) years from the date of purchase and sale, which record shall be available for inspection at no cost to the city during regular business hours by any city employee authorized to enforce this part. Unless an alternative location or method of review is mutually agreed upon, the records or documents shall be available at the retail establishment address. The provision of false information including incomplete records or documents to the city shall be a violation of this chapter.
(Ord. No. 2013-390, § 1, 3-12-2013)

6.40.050 Administrative penalty.

A penalty may be imposed upon findings made by a city's code enforcement officer that any retail establishment has provided a single-use carryout bag to a customer in violation of this chapter. The amount of penalty and the penalty procedures are contained in the Los Altos Municipal Code, Chapter 1.30, entitled "Administrative Citations and Orders."
(Ord. No. 2013-390, § 1, 3-12-2013)
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1 ORDINANCE NO. 2024-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

REPEALING IN ITS ENTIRETY THE POLYSTYRENE FOAM DISPOSABLE FOOD SERVICE WARE ORDINANCE, CHAPTER 6.44 OF THE LOS ALTOS

MUNICIPAL CODE
WHEREAS, the City Council is empowered pursuant to Article XI, Section 7 of the California Constitution to make and enforce within the City all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and WHEREAS, the City Council repeals in its entirety the Polystyrene Foam Disposable Food Service Ware Ordinance, Chapter 6.44 of the Los Altos Municipal Code; and WHEREAS, this Ordinance is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and 15273(a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended; and
NOW, THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:

SECTION 1. AMENDMENT OF TITLE 6 OF THE MUNICIPAL CODE. Chapter

6.44 of the Los Altos Municipal Code is hereby amended as set forth in Appendix A to this Ordinance, underline indicating addition, and strikethrough indicating deletion.

SECTION 2. CONSTITUTIONALITY; AMBIGUITIES. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions hereof. Any ambiguities in the Los Altos Municipal Code created by this Ordinance shall be resolved by the Director of Development Services, in their reasonable discretion, after consulting the City Attorney.

SECTION 3. PUBLICATION. This Ordinance shall be published as provided in Government Code Section 36933.

SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective upon the commencement of the thirty-first day following the adoption hereof.

The foregoing Ordinance was duly and properly introduced at a regular meeting of the City Council of the City of Los Altos held on October 22, 2024, and was thereafter, at a regular meeting held on November 12, 2024, passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
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2 Attest:

Melissa Thurman, MMC, CITY CLERK
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APPENDIX A
AMENDMENTS TO CHAPTER 6.44
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1 ORDINANCE NO. 2024-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

REPEALING IN ITS ENTIRETY THE SINGLE-USE FOODWARE
ACCESSORIES AND CONDIMENTS ORDINANCE, CHAPTER 6.45 OF THE

LOS ALTOS MUNICIPAL CODE
WHEREAS, the City Council is empowered pursuant to Article XI, Section 7 of the California Constitution to make and enforce within the City all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and WHEREAS, the City Council repeals in its entirety the Single-use Foodware Accessories and Condiments Food Service Ware Ordinance, Chapter 6.45 of the Los Altos Municipal Code; and
WHEREAS, this Ordinance is exempt from environmental review pursuant to Section 15378(b)(4) and 15273(a)(1) and 15273(a)(2) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended; and
NOW, THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:

SECTION 1. AMENDMENT OF TITLE 6 OF THE MUNICIPAL CODE. Chapter

6.45 of the Los Altos Municipal Code is hereby amended as set forth in Appendix A to this Ordinance, underline indicating addition, and strikethrough indicating deletion.

SECTION 3. PUBLICATION. This Ordinance shall be published as provided in Government Code Section 36933.

SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective upon the commencement of the thirty-first day following the adoption hereof.

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
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2 Attest:

Melissa Thurman, MMC, CITY CLERK
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APPENDIX A
AMENDMENTS TO CHAPTER 6.45
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1 ORDINANCE NO. 2024-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AMENDING THE LOS ALTOS MUNICIPAL CODE, BY ADDING CHAPTER 6.42 ENTITLED “REGULATIONS ON DISPOSABLE FOODWARE"
WHEREAS, the production, consumption and end of life management of Disposable Foodware, typically used for only a few minutes before being discarded, have significant environmental impacts including substantial greenhouse gas emissions, litter, marine pollution, environmental contamination, harm to wildlife, the depletion of precious natural resources, decrease of biodiversity, and the generation of hardto-manage waste.

WHEREAS, disposable Foodware substantially contributes to hard-to-recycle wastes. Packaging comprises 27% of California’s disposed waste stream annually. The generation of municipal solid waste in 1960 was just 2.68 pounds per person per day in California and reached 4.9 pounds per person per day in 2018, the last time EPA reported generation rates. In 2018, 28% of municipal solid waste disposed of in the U.S. was packaging.

WHEREAS, every year, about 8 million tons of plastic waste escape into the oceans from coastal nations. That’s the equivalent of dumping the contents of one garbage truck into the ocean every minute.

Research indicates that as of 2015, there were over 150 million tons of plastics in the ocean. If plastic inputs are not significantly curtailed, the ocean will contain 3 times more plastic by weight than fish by 2025. Over 900 species of marine wildlife have been impacted by plastic ingestion and entanglement.

WHEREAS, each year in California and globally, during International Coastal Cleanup Day, seven of the top ten littered items collected on beaches and shorelines are Disposable food and beverage packaging. Almost all of them are plastic.

WHEREAS, plastic may last for hundreds and even thousands of years, and has broad, long-lasting negative impacts. Plastics are persistent and accumulating dramatically in oceans worldwide. Scientists document a complex toxicology of plastic micro- and nano- particles in marine life that transfers up the food chain, including to people.

WHEREAS, packaging, including Foodware, is a primary user of virgin materials and resources. 55% of paper produced each year is used for packaging. Paper production is responsible for 3 billion trees logged in the U.S. each year, which causes loss of habitat and biodiversity, results in sedimentation of streams, and reduces the availability of trees to capture CO2 from the atmosphere.

WHEREAS, the growth of plastics production in the past 65 years has substantially outpaced any other manufactured material. 42% of non-fiber plastics produced are used for packaging and 60% of all plastics produced between 1950 and 2015 were landfilled or entered the environment. Half of all global plastic production is for single-use applications.

WHEREAS, reducing the production and disposal of plastic is essential to reducing greenhouse gas emissions. It is estimated that in 2019 alone the global production and incineration of plastic produced more than 850 million metric tons of greenhouse gasses—equal to the emissions from 189 five-hundred-megawatt coal power plants.

WHEREAS, disposable Foodware poses numerous threats to human health. Over 12,000 chemicals are used in food packaging and other materials that contact food. Many are known to cause cancer, endocrine disruption, chronic diseases and other illnesses in people, and to harm aquatic and terrestrial 189
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2 ecosystems. Many of the most toxic chemicals used in Disposable Foodware migrate into food and beverages.

WHEREAS, disadvantaged and low-income communities are disproportionately impacted by the human health and environmental impacts of toxic chemicals in Disposable Foodware, plastic pollution, and fossil fuel extraction.

WHEREAS, requiring the use of 100% Reusable Foodware for onsite dining and take-out food service in urban cities in the U.S. is estimated to achieve an 86% reduction in Disposable Foodware, equal to 841 billion Foodware items eliminated, 7.5 million tons of waste avoided, $5 billion in net savings for the food service industry for food service operations, $5.1 billion saved by business and local government in solid waste management costs, and 17 billion pieces of litter prevented. Meanwhile 193,000 local community-based jobs would be created.

WHEREAS, in 2021, Governor Newsom signed into law California Assembly Bill (AB) 1276 (codified at Pub. Res. Code, Sections 42270 et seq.) which prohibits food facilities from providing any single-use Foodware Accessories or condiment packages unless requested by the customer.

WHEREAS, State law allows customers to provide their own Reusable Beverage Cups and Reusable Food Containers for service, and, consistent with the Centers for Disease Control and Prevention, the Alameda County Department of Environmental Health allows the use of Reusable Food Service Ware when properly washed, rinsed, and sanitized.

WHEREAS, the proposed ordinance requiring food providers to limit Disposable Food Service Ware is intended to reduce the risk of harm to wildlife and improve water quality in City waterways as required by the Stormwater Permit.

NOW, THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:

SECTION 1. AMENDMENT OF TITLE 6 OF THE MUNICIPAL CODE. Chapter 6.42 is hereby added to the Los Altos Municipal Code as set forth in Appendix A to this Ordinance, underline indicates addition, strikethrough indicates deletion.

SECTION 2. CONSTITUTIONALITY; AMBIGUITIES. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions hereof. Any ambiguities in the Los Altos Municipal Code created by this Ordinance shall be resolved by the Development Services Director, in their reasonable discretion, after consulting the City Attorney.

SECTION 3. PUBLICATION. This Ordinance shall be published as provided in Government Code Section 36933.

SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective upon the commencement of the thirty-first day following the adoption hereof.

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC, CITY CLERK
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4 APPENDIX A
ADDING CHAPTER 6.42
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CHAPTER 6.42 - REGULATIONS ON DISPOSABLE FOODWARE
Section 6.42.10 Definitions.

Unless otherwise expressly stated, whenever used in this chapter, the following terms shall have the meanings set forth below:

A. "Aluminum foil-based" means any disposable foodware composed entirely of aluminum, including but not limited to aluminum tray liners, aluminum foil, and aluminum foil baskets.

B. “Biodegradable Products Institute” or “BPI” is a multi-stakeholder association of key individuals and groups from government, industry, and academia, which promotes the use and recycling of biodegradable polymeric materials (via composting). BPI maintains and certifies a list of products that demonstrate that they meet the requirements of ASTM D6400 or D6868, based on testing in an approved laboratory.

C. “Compostable” means an item or material is accepted in the City’s available organics collection program as fully compostable, as determined by the City’s Development Services Department, and is listed, described, or referenced on the Sustainability Division website as compostable. The City shall list only items or materials that are Fiber-based and will break down into, or otherwise become a part of, usable compost (e.g., soil conditioning material, mulch) in a safe and timely manner. Products or packages made with plastics, either petroleum or biological based, and made with fluorinated chemicals shall not be considered compostable. Only items and materials certified to meet these standards by the Biodegradable Products Institute, Compost Manufacturing Alliance, and/or other third party recognized by the City shall be considered compostable.

D. “City” means the City of Los Altos.

E. “Disposable” means designed to be discarded after a single or limited number of uses and not designed or manufactured for long-term multiple reuses.

F. “Fiber/natural fiber-based” means a plant or animal-based, nonsynthetic fiber, including but not limited to products made from paper, sugarcane, bamboo, wheat stems/stalk, hay, wood, etc. Fiber-based items do not include or contain petroleum-based or biologically-based polymers of any kind.

G. “Foodware” means food contact products used for serving, distributing, holding, packaging, and/or transporting prepared food including, but not limited to plates, cups, bowls, trays, clamshell containers, boxes, utensils, straws, lids, and food contact paper (e.g., wraps, bags, tray liners, etc.). The term “foodware” includes foodware accessories and standard condiment in disposable packaging. 193
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H. “Foodware accessories” includes different types of foodware such as straws, stirrers, cup spill plugs, cup sleeves, condiment cups and packets, utensils, cocktail sticks/picks, toothpicks, napkins, and other similar accessory or accompanying foodware used as part of food or beverage service or packaging.

I. “Food facility” means an operation that stores, prepares, packages, serves, vends, or otherwise provides food to the public for human consumption, as defined by California Health and Safety Code Section 113789 or successor. "Food facility" includes, but is not limited to, restaurants, retail food establishments, caterers, cafeterias, stores, shops, sales outlets, grocery stores, pubs, coffee shops, convenience stores, liquor stores, supermarkets, delicatessens, fraternal clubs serving the public, itinerant restaurants, mobile food vendors, vehicles or carts, or roadside stands. It includes both permanent and temporary food facilities. Public schools are exempt from the provisions of this chapter.

J. “Healthcare facilities” means places that provide healthcare to the public.

Healthcare facilities include, but are not limited to, hospitals, clinics, outpatient care centers, nursing homes, psychiatric care centers, medical offices, hospice homes, mental health and addiction treatment centers, orthopedic and other rehabilitation centers, urgent care, birth centers, etc.

K. “Non-compostable” means not meeting the definition of compostable set forth in this chapter.

L. “Non-reusable” means an item that is designed to be used once and discarded and is not specifically designed and manufactured for repeated cleaning, disinfecting, and reuse over an extended period of time.

M. “On-premises dining” means food prepared for consumption on the premises of the food facility either indoors or outdoors.

N. “Off-premises dining” means food prepared for consumption off the premises of the food facility. It includes, but is not limited to, takeout food delivery service, drive-through and catering off site.

O. “Perfluoroalkyl and Polyfluoroalkyl substances (PFAS)" means a class of fluorinated organic chemicals containing at least one (1) fully fluorinated carbon atom.

P. "Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) Free" means either of the following:

1. PFAS has not been intentionally added to a product or product component.

2. The presence of PFAS in a product or product component is below one hundred (100) parts per million, as measured in total organic fluorine. 194
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Q. “Polystyrene-based” means and includes expanded polystyrene, which is a thermoplastic petrochemical material utilizing a styrene monomer and processed by any number of techniques including, but not limited to, fusion of polymer spheres (expandable bead polystyrene), injection molding, form molding, and extrusion-blow molding (extruded foam polystyrene). The term “polystyrene” also includes polystyrene that has been expanded or blown using a gaseous blowing agent into a solid foam (expanded polystyrene (EPS)) and clear or solid polystyrene known as oriented polystyrene.

R. “Prepackaged food” means any properly labeled processed food, prepackaged to prevent any direct human contact with the food product upon distribution from the manufacturer and prepared at an approved source.

S. "Prepared Food" means food or beverages that undergo a cooking or food preparation technique on the food facility's premises for consumption by the public. Cooking or food preparation technique includes but is not limited to the following:

1. Cooking methods, utilizing the application of heat, such as steaming, microwaving, simmering, boiling, broiling, grilling, frying, or roasting.

2. Beverage preparation, such as blending, brewing, steeping, juicing, diluting, or pouring.

3. Food preparation techniques, such as defrosting, rinsing, washing, diluting, cutting, portioning, mixing, blending, assembling, coating, dipping, garnishing, decorating, or icing.

Prepared Food does not include raw eggs or raw butchered meats, fish, and/or poultry sold from a butcher case, a refrigerator case, or similar retail appliance.

T. “Reusable” means foodware and foodware accessories that are manufactured of durable materials and specifically designed and manufactured to be washed and sanitized and to be used repeatedly over an extended period of time and are safe for washing and sanitizing according to applicable regulations.

U. “Standard condiment” means relishes, spices, sauces, confections, or seasonings that require no additional preparation and that are usually used on a food item after preparation, and includes different types such as ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, and sugar/sugar substitutes.

V. “Takeout food” means prepared food that is purchased to be consumed off a food facility’s premises. Takeout food includes prepared food delivered by a food facility or by a third-party takeout food delivery service. 195
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W. “Takeout food delivery service” is a service for online food ordering and delivery of prepared food from a food facility to a customer. This service can be provided directly by the food facility or by a third party.

X. “Utensils” include different types of instruments used to assist the consumption of food, specifically, forks, knives, spoons, sporks, chopsticks, and tongs.

Y. "Vendor" means any store or business which sells or offers goods or merchandise, located or operating within the city of Los Altos.

6.42.20 Disposable Foodware Accessories and Condiments
Effective as of June 1, 2022:

A. Disposable Foodware Accessories and Standard Condiments shall be provided only upon request.

1. Food Facilities shall provide Disposable Foodware Accessories or Standard Condiments to customers for takeout and delivery orders only when specifically requested by the customer. Takeout and delivery orders include orders made directly with the Food Facility and orders made using digital ordering/point of sale platforms.

2. Disposable Foodware Accessories and Standard Condiments shall not be bundled or packaged in a manner that prohibits a take-out customer from taking only the specific Disposable Foodware Accessory and/or Standard Condiment desired without also having to take a different Disposable Foodware Accessories and/or Standard Condiment.

3. Disposable Foodware Accessories shall not be individually wrapped and may be provided to customers using refillable dispensers that dispense items one at a time.

4. Takeout Food Delivery Services that utilize digital ordering/point of sale platforms, including but not limited to the internet and smart phone, shall only offer Disposable Foodware Accessories by providing clear options for customers to affirmatively request these items separate from orders for food and beverages. The default option on the digital ordering/point of sale platforms shall be that no Disposable Foodware Accessories are requested. Each individual Disposable Foodware Accessory (e.g., each fork, knife, condiment packet, napkin, etc.) provided with Prepared Food must be specifically requested by the customer in order for a Food Facility to provide it.

5. A Food Facility may ask a drive-through consumer if the consumer wants a Disposable Foodware Accessory if the Disposable Foodware Accessory 196
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is necessary for the consumer to consume ready-to-eat food, or to prevent spills of or safely transport ready-to-eat food.

6. For delivery orders, Food Facilities may choose to include specific accessories, such as cup lids, spill plugs, and trays, in order to prevent spills and deliver food and beverages safely.

Section 6.42.30 Compliant Disposable Foodware for Off-premises Dining.

Effective 6-months after ordinance adoption:

A. Food Facilities may provide Prepared Food in Disposable Foodware for Offpremises Dining (e.g., takeout food, grocery delicatessen/hot bar, catering off site, take away leftover food, etc.) provided that:

1. On or after July 4, 2014, Food Facilities shall not use Polystyrene-based Disposable Foodware.

2. Disposable Foodware and Accessories shall be Compostable, recyclable glass, or Aluminum Foil-based and PFAS Free.

3. Disposable Foodware Accessories shall be provided only upon request as outlined in section 6.42.20 of this ordinance.

Section 6.42.40 Reusable Foodware Required for On-premises Dining.

Effective 12-months after ordinance adoption:

A. Food Facilities shall only serve Prepared Food for On-premises Dining with Reusable Foodware except as otherwise provided in subsection B of this section.

B. Food Facilities may provide the following Non-reusable Foodware Accessories:
straws, stirrers, cocktail sticks/picks, toothpicks, napkins, wrappers, and liners so long as they are compostable.

C. Standard Condiments provided for on-site consumption shall not be served in disposable, individual-serving packets.

D. Nothing in this section shall prohibit a food facility from offering, upon a customer’s request, Non-reusable Foodware for takeout food or to take away leftover food after dining on the premises.

E. New building permits and new or renewed business licenses for Food Facilities applied for, and/or deemed complete after ordinance effective date shall only be granted to Food Facilities that can demonstrate adequate capacity to comply with this the regulations provided in this chapter.
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F. Food Facilities subject to the requirements of subsection A that do not have onsite or off-site dishwashing capacity and are unable to contract for services to wash, rinse, and sanitize Reusable Foodware, in order to comply with applicable provisions of the California Health and Safety Code, may petition the City Manager for an exemption or extension as outlined in this chapter.

Section 6.42.50 Distribution of Polystyrene-based Disposable Foodware.

A. On or after July 4, 2014, Polystyrene-based Disposable Foodware shall not be sold or provided by any vendor in Los Altos.

Section 6.42.60 Recordkeeping and inspection.

A. Food Facilities shall keep a complete and accurate record or documents of the purchase of the acceptable Disposable Food Service Ware evidencing compliance with this Chapter for a minimum period of three (3) years from the date of purchase.

B. The records shall be made available for inspection at no cost to the City during regular business hours by City staff authorized to enforce this Chapter. Unless an alternative location or method of review is mutually agreed upon, the records or documents shall be made available at the Food Facility address.

1. The provision of false or incomplete information, records, or documents to the City shall be a violation of this Chapter.

Section 6.42.70 Exemptions.

A. Prepackaged Food is exempt from the provisions of this chapter.

B. Nothing in this chapter shall conflict or be construed to conflict with the Americans with Disabilities Act or any other applicable law concerning the rights of individuals with disabilities. Nothing in this chapter shall restrict, or be construed to restrict, the provision by Food Facilities of Disposable Non-compostable straws to individuals who may request the use of Disposable Non-compostable straws to accommodate medical needs or disabilities. Healthcare facilities may distribute Disposable Noncompostable straws with or without request by a patient at the discretion of the healthcare facility staff based on the physical or medical needs of the patient.

C. Disposable Foodware and Accessories banned by Section 6.42.20 of this ordinance may request an exemption if the Food Facility demonstrates, in writing, to the satisfaction of the City Manager or their designee, that compliance with the provisions of this Chapter will impose a unique problem not generally applicable to other persons in similar circumstances that will result in an undue economic hardship.
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i. An undue economic hardship could include but is not limited to:
overstocked supplies that cannot be returned to the distributor or used at another store outside the city; or unique Foodware accessory needs for which no suitable alternative exists. The Food Facility must demonstrate that no reasonably feasible alternative exists for a specific and necessary prohibited Disposable Foodware item or Accessory.
ii. The City Manager or their designees shall issue a written decision to grant or deny an exemption and may exempt the food provider for no more than one (1) year from the date of the demonstration. The City Manager’s decision shall be final and is not subject to appeal.

Section 6.42.80 Administrative Penalty.

A penalty may be imposed upon findings made by a city's code enforcement officer that any Food Facility has provided "Non-reusable/Non-compostable Foodware” in violation of this chapter. The amount of penalty and the penalty procedures are contained in the Los Altos Municipal Code, Chapter 1.30, entitled "Administrative Citations and Orders." 199
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City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Gabriel Engeland
Approved By: Gabriel Engeland
Subject: Approve an Amendment to the Community Health Awareness Council (CHAC) Joint Powers Agreement and Authorize the City Manager to Execute Agreement

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION

1. Adopt a Resolution approving an Amended CHAC Joint Powers Agreement and authorizing the City Manager to execute the Amended CHAC Joint Powers Authority Agreement; and

2. Designate signature authority for the Agency to provide written consent to dissolve the JPA once its remaining obligations are satisfied and provide written notice to CHAC of the designated representative.

3. Appoint Assistant City Manager Jon Maginot as the Los Altos Representative to the CHAC Board for the wind up, dissolution, and maintenance of on-going obligations.

FISCAL IMPACT
Attachment #2 JPA Contributions History outlines recent funds Los Altos provided to the JPA for operation. There are two potential fiscal impacts for this action:

1. The City of Los Altos will no longer make annual contributions as outlined in attachment #2.

2. Any remaining funds will be divided among the six agencies based on the proportion of recent contributions. Any funds Los Altos received will be considered as one-time revenues.

ENVIRONMENTAL REVIEW
The Resolution approving an Amended CHAC Joint Powers Agreement has been assessed in accordance with the California Environmental Quality Act (“CEQA”) and the CEQA and it is exempt from CEQA under CEQA Guidelines § 15061(b)(3) in that it can be seen with certainty that the adoption of this Resolution implementing the California Voting Rights Act would not result in a significant environmental effect.
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PREVIOUS COUNCIL CONSIDERATION
The City Council has regularly considered items for Community Health Awareness Council (CHAC) since the Joint Powers Agreement (JPA) was established in 1973. The City Council has not considered dissolution of the JPA prior to this year.

BACKGROUND
In 1973, the City of Mountain View, City of Los Altos, Town of Los Altos Hills, Mountain View Whisman School District, Mountain View Los Altos High School District, and Los Altos School District observed the need to promote mental health and well-being within their community and the lack of available mental health resources and programs in their community. To address this need, the seven public agencies executed an agreement and formed a Joint Powers Authority now known as CHAC (“CHAC” or “JPA”) with nonprofit status whose mission is to provide accessible and culturally competent mental health services.

CHAC grew into an organization focusing on delivering a range of high quality affordable mental health programs and support services in the North County community of Santa Clara County, serving Mountain View, Los Altos, Los Altos Hills, and Sunnyvale. CHAC has provided mental health programming in various contexts, including schools, Family Resource Centers, and a clinic. CHAC offered prevention workshops, group therapy, and individual counseling services to youth and their families and operated from revenue secured through school contracts, philanthropic grants, FIRST 5 Santa Clara County, and sliding scale patient fees.

CHAC also established a training program with local clinical education partners such as Palo Alto University, Wright Institute, and Santa Clara University, serving as a practice center for Master’s, Doctorate, and Postdoctoral students in psychology.

In recent years, the CHAC Board of Directors became concerned about the financial sustainability of the JPA due to a number of economic factors including, but not limited to, the cost of providing the services to the school districts, the historic rates charged for these services, changes in the law regarding interns, and the infrastructure required to access MediCal coverage.

CHAC contracted with Venture Leadership Collective in 2023 to assess the current mental health environment and explore pathways to sustainability.

From March to December of 2023, an Ad Hoc Task Force, consisting of six Board members, evaluated business model strategies ranging from CHAC as a standalone organization to merger.

Four JPA member representatives served on the Ad Hoc Task Force. The initial goal was to create a long-term financially sustainable organization. In the near-term, the Board of Directors passed an “Austere Budget” for 2023-24 fiscal year and suspended the clinic, placing all nonschool-based clinical services on “hiatus” until completion of the sustainability plan. However, CHAC concluded that it could not be a sustainable standalone organization and began exploring opportunities to merge or collaborate with another entity to ensure continuity of the mental health services for the community.
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At its December 6, 2023, Meeting, the CHAC Board approved pursuing a collaboration with Pacific Clinics. Pacific Clinics is a nonprofit behavioral and mental health care provider with a presence in the community and over 150 years of experience. CHAC and Pacific Clinics explored a net asset transfer. Following a due diligence period, CHAC and Pacific Clinics agreed upon the terms of the transfer and executed agreements to effectuate the transfer. As of July 1, 2024, CHAC transferred the building located at 590 West El Camino in Mountain View to Pacific Clinics. Except for supervision of an internship program until mid-August, CHAC has ceased providing services.

With the completion of the net asset transfer, and in light of Pacific Clinics provision of behavioral health services, the JPA’s original mission is now being fulfilled by Pacific Clinics. However, before the JPA can dissolve, it must wind up its business affairs. CHAC employed approximately 41 employees and has ongoing obligations to these former employees related to unemployment and benefits. It is anticipated that the JPA will need to continue in a significantly reduced role for approximately two years based on the unemployment insurance claim timelines. CHAC must also prepare, and file annual required state and federal financial documents, such as tax returns, until the dissolution occurs. While these tasks will be accomplished by a contractor, the CHAC Board will provide oversight, have signature authority and be responsible for adopting an annual budget, and reviewing and approving required audits and tax filings as well as monitor the status of the unemployment insurance claims. Once the uninsurance claim process is completed, then the JPA can dissolve if all of its obligations have been satisfied.

ANALYSIS
The municipal and school district members entered into the first joint powers agreement in or about 1973. In 2014, the member agencies entered into a new agreement entitled JOINT POWERS AGREEMENT For the Operation of CHAC and made minor modifications to the original agreement. In light of the net asset transfer and the impending dissolution with a proposed Amended CHAC Joint Powers Agreement “Amended Agreement” (attachment 1) specifically focusing on the wind up of CHAC’s affairs and outlining the process for eventual dissolution of the JPA is being presented to the city/school district for approval.

As a joint powers agency, CHAC is governed by the Joint Exercise of Powers Act (California Government Code Section 6500 et seq.). This state law imposes certain requirements on joint powers authorities like CHAC that are established by a written agreement between the parties.

Proposed Amendments
The Amended Agreement sets forth the specific purpose and authority of the agency and incorporates provisions to address specific requirements in the Joint Exercise of Powers Act and proposes the following changes:

First, it updates the agreement and specifies the purpose of the agency is to wind up its affairs.

Second, it contains specific financial and reporting requirements, and they are partially outlined in Section 10 of the Agreement. As CHAC has done in the past, it must designate a Treasurer.

Joint powers authorities are also required to have a Certified Public Accountant or Public 202
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Accountant perform an annual audit and file the audit with the County (Government Code section 6505). In addition, Section 9 addresses the requirement that the Treasurer or any other persons who have access to CHAC’s property or funds shall obtain a bond that covers them for holding or disbursing CHAC funds. (Government Code section 6501.1).

Third, the composition of the Board of Directors is modified. In the current joint powers agreement, the Board of Directors is made up of the elected representatives of the six agencies and several community representatives for a total of sixteen board members. Since the purpose of the JPA has shifted from the provision of health services in the community to winding up the business affairs of CHAC, the need for community representatives to serve on the board no longer exists. For this reason, only the six public agencies who are the parties to the Amended Agreement will be represented on the Board. As with the current joint powers agreement, the governing body of each agency appoints its representative. There is no requirement the representative be a member of the governing body.

Fourth, the current joint powers agreement permits the parties to withdraw from the JPA. As the guidance of all the member agencies is needed to wind up CHAC’s affairs, the member agencies are not required to make any financial contributions to support CHAC, and CHAC will not continue in the longer term, this provision has been removed from Amended Agreement.

Fifth, the operative joint powers agreement requires the Board to meet at least once every two months, with an annual meeting in March. The number of required meetings has been modified to provide some flexibility to the Board so they can meet as they deem appropriate. It is anticipated at least two regular meetings will be needed to monitor the wind up, adopt an annual budget and review and approve the annual audit and tax filings. While only two Board regular meetings are required each year, the Board can always schedule a special meeting should the need arise. Pacific Clinics has agreed to allow the Board to meet at the former CHAC headquarters and to provide the Board with updates regarding the services it is providing twice each year while the JPA remains in existence.

It is important to note these following provisions contained in the Amended Agreement have been retained or added:

In the absence of its consent, no party to this Amended Agreement or members of the Board shall be bound to provide any sum of money, property, or service of any kind to CHAC. The Board shall have no power or authority to bind any parties to this Amended Agreement to any debt, liability, or obligation in the absence of express written authorization of the party to be bound (Previously Section 8.1, now Section 4.3.10 and 5.9) Each agency may, but is not required to, provide financial support to the JPA. The CHAC Board has adopted a budget with the funding necessary to fulfill its obligations to wind down the affairs of the JPA and is not seeking any additional funding from the member agencies. In fact, it is possible that some funds may remain at the time of dissolution. In accordance with the Joint Exercise of Powers Act, the 203
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Amended Agreement provides that any surplus funds remaining at the time of dissolution, would be distributed according to the contributions made by the parties (Government Code Section 6512). Contributions would include those funds provided to the CHAC by the Member Agencies since 2012.

Indemnification and Insurance provisions have also been included in the Amended Agreement and it clearly states that CHAC is a separate legal entity from the member agencies and to the extent permitted by law, CHAC will defend and indemnify the public agency members. The role of the Board members has also been clarified.

Dissolution
Once the obligations of the CHAC JPA have been satisfied, the Board will hold its last meeting and will send each member agency a notice requesting written consent to dissolve the JPA. This is anticipated to occur in the fall of 2026. Upon receipt of written consent from four of the six JPA members, the JPA will cease to exist. The recommendation includes a request that each agency designate and authorize an individual, such as City Manager or Superintendent, to provide written consent to the dissolution.

After 51 years of service to the community, CHAC takes great pride in its accomplishments, acknowledges alternative funding and resources are now available to provide critical mental health services to those in need in our community and looks forward to Pacific Clinics assuming a greater role in the provision of these services in the community.

DISCUSSION
For the reasons stated above, CHAC respectfully requests that each member agency take the following actions:

1. Adopt a Resolution approving an Amended CHAC Joint Powers Agreement and authorizing the City Manager to execute the Amended CHAC Joint Powers Authority Agreement; and

3. Appoint Assistant City Manager Jon Maginot as the Los Altos Representative to the CHAC Board for the wind up, dissolution, and maintenance of on-going obligations.

ATTACHMENTS

1. Amended Joint Powers Agreement of CHAC

2. JPA Contributions History

3. CHAC Dissolution Resolution
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1 AMENDED JOINT POWERS AGREEMENT OF CHAC
This Amended Joint Powers Agreement (“Amended Agreement”) for the operation of the Community Health Awareness Council (“CHAC”) is entered into by and among the following Parties:

City of Los Altos
Town of Los Altos Hills
City of Mountain View
Los Altos School District
Mountain View-Whisman School District
Mountain View-Los Altos Union High School District
(the “Parties”), each of which is organized and existing under the Constitution and laws of the State of California and is dated October 16, 2024 for identification.

The Parties agree that the joint powers agreement of 1973, as subsequently amended, be amended and superseded by this Amended Agreement.

RECITALS
WHEREAS, the Joint Exercise of Powers Act (California Government Code Section 6500 et seq.) permits two or more public agencies by agreement to jointly exercise powers common to the Members; and
WHEREAS, in 1973 the Parties observed the need to promote mental health and well-being within their communities and the lack of available mental health resources and programs in their community and formed CHAC, a nonprofit and Joint Powers Authority (“JPA”) in accordance with the Joint Exercise of Powers Act for the purpose of providing culturally competent mental health services financially accessible to all, based on their own stated ability to pay, during an era in which insurance coverage of mental health services was almost non-existent; and WHEREAS, CHAC grew into an organization focusing on delivering a range of high quality affordable mental health programs and support services in the North County community of Santa Clara County, serving Mountain View, Los Altos, Los Altos Hills, and Sunnyvale. CHAC provided mental health programming in various settings, including schools, Family Resource Centers, and a clinic. CHAC offered prevention workshops, group therapy, and individual counseling services to youth and their families and operated from revenue secured through school contracts, philanthropic grants, FIRST 5 Santa Clara County, and sliding scale patient fees; and WHEREAS, CHAC established a training program with local clinical education partners such as Palo Alto University, Wright Institute, and Santa Clara University, serving as a practice center for Master’s, Doctorate, and Postdoctoral students in psychology; and WHEREAS, CHAC has been a vital resource for individuals and families facing various challenges since 1973; and
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2 WHEREAS, changes in the behavioral health services sector related to funding and the cost of providing services prompted CHAC to undertake a Strategic Sustainability Planning Study (“Sustainability Study”) with the goal of finding a financially sustainable strategy to continue to make mental health services available locally; and
WHEREAS, the Sustainability Study revealed it was no longer financially feasible for CHAC to operate as it had been as a standalone entity and CHAC should collaborate with another entity to ensure the continued availability of necessary services to the community; and WHEREAS, CHAC recognized that other providers can serve the community and can also access MediCal insurance as a funding source for services to clients unable to pay for them in full; and WHEREAS, Pacific Clinics is one of California’s leading nonprofit providers of behavioral health services, including mental health and wellbeing, social support services, substance abuse treatment, housing assistance and wellness programs for children, youths, adults and families; and WHEREAS, Pacific Clinics already has well established procedures and mechanisms to access MediCal for payment of services; and
WHEREAS, CHAC has transferred its assets to Pacific Clinics to continue the provision of high quality and affordable mental health services and programs to the community with the approval of the CHAC Board on June 10, 2024 and ratification by the Pacific Clinics Board on June 25, 2024; and WHEREAS, CHAC ceased providing services as of July 1, 2024, with the exception of supervision of a training program which continued until mid-August; and WHEREAS, CHAC is required to continue to exist for the sole purpose of winding up its affairs with the governance of the JPA Board; and
WHEREAS, the Parties desire to dissolve CHAC by terminating this Amended Agreement once CHAC has fulfilled its obligations to wind up its affairs.

NOW, THEREFORE, the Parties agree to the following:

AGREEMENT
Section 1. Purpose. As CHAC has concluded the provision of mental health services in fulfillment of the original mission of CHAC, there is no need for CHAC to exist once it satisfies all of the obligations necessary to wind up the administrative affairs of CHAC. This Amended Agreement as set forth herein outlines the method and process for winding up and terminating CHAC.

Section 2. Parties to the Amended Agreement. The City of Los Altos, Town of Los Altos Hills, City of Mountain View, Los Altos School District, Mountain View-Whisman School District and Mountain View-Los Altos Union High School District, individually referred to as “Member” or “Party” and collectively as “Members” or “Parties” to this Amended Agreement, intend to and do contract with all other Members as Parties to this Amended Agreement pursuant to the Joint Exercise of Powers Act.

Section 3. Term. This Amended Agreement shall be effective upon the execution hereof by all Parties as attested by the signatures and dates of execution hereof. The Amended Agreement shall continue in effect until terminated as provided herein.
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3 Section 4. Board of Directors. CHAC shall be governed by a Board of Directors consisting of one representative from each Member agency. Each Member’s Legislative Body, according to its own procedures, shall appoint a representative to serve as a Director and represent the Member on the Board of Directors. There is no requirement that the representative be a member of the Legislative Body.

Except as provided in paragraph 5.2, below, the Director shall serve at the pleasure of their respective Legislative Body.

4.1 A Director shall be removed from the Board of Directors upon the occurrence of any one of the following events: (1) CHAC receives written notice from the appointing Member of the removal and/or replacement of the Director; (2) the death or resignation of the Director; (3) CHAC receives written notice from the Member that the Director is no longer qualified as provided in the first paragraph of this Section 5.

4.2 If the Board of Directors determines by a majority vote of the entire Board that reasonable cause exists to remove a Director from the Board, it can remove that Director. The Member who appointed the removed Director may then appoint a new Director.

4.3 The powers and functions of the Board of Directors are as follows:

4.3.1 Except as otherwise provided in this Amended Agreement, the Board shall exercise all powers and conduct all business of CHAC, either directly or by delegation to other bodies or persons;

4.3.2 The Board may elect an Executive Committee, as provided in Section 6.

4.3.3 The Board shall be the policy setting body of CHAC;

4.3.4 The Board shall appoint or retain the services of necessary agents, consultants, or independent contractors for the purpose of exercising the powers set forth in Section 5;

4.3.5 The Board shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of CHAC. The Board shall adopt their budget no later than April 30th of each year.

4.3.6 The Board shall receive, review and act upon periodic reports and audits of the funds of CHAC, as required under Section 10 of this Amended Agreement;

4.3.7 The Board may adopt policies regarding personnel, conflicts of interest and other matters necessary or convenient for the efficient operation of CHAC;

4.3.8 The Board shall adopt a set of priorities and work plan for each fiscal year; and

4.3.9 Subject to the terms of this Amended Agreement, the Board shall have such other powers and duties as are reasonably necessary to wind up the affairs of CHAC in order to dissolve CHAC and terminate this Amended Agreement.

4.3.10 The Board shall have no power or authority to incur any obligation in excess of the amount appropriated to its use by funding sources. The debts, liabilities, and obligations of the Board and CHAC shall not become the debts, liabilities, and obligations of the Parties to this Amended Agreement unless expressly consented to by an individual Party or Parties, in which case such debts, liabilities, and obligations shall be imputed to that Party or Parties only. 207
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4 4.3.11 The Board shall have no power or authority to assess the Parties to this Amended Agreement for any sum of money, property, service, or contribution of any kind whatsoever unless specifically approved by written consent of the Parties.

Section 5. Scope of Power. The Board shall have the power and authority to exercise any power common to the Parties hereto and to exercise any power set forth in California Government Code Section 6508, provided that the same are for the furtherance of the objectives of this Amended Agreement as contained herein and in the recitals set forth above, and to the extent permissible thereunder, is authorized to do all acts necessary for the exercise of these powers on behalf of its Members. These powers include, but are not limited to, the following, in CHAC’s own name:

5.1 To make and enter into contracts;

5.2 To incur debts, liabilities, and obligations and to encumber personal property;

5.3 To acquire, hold, or dispose of personal property, contributions, funds, services, and other forms of assistance from persons, firms, corporations, and government entities;

5.4 To sue and be sued in its own name, and to settle any claim against it;

5.5 To receive and use contributions and advances from Members, if any, as provided in Government Code Section 6504, as amended including contributions or advances of personnel and equipment;

5.6 To retain the services of agents, contractors, and consultants;

5.7 To receive, collect, and disburse monies;

5.8 To contract for services from Members, including in-kind services;

5.9 Subject to this Amended Agreement or the Bylaws of CHAC, and only as authorized by the Joint Exercise of Powers Act, to exercise other reasonable and necessary powers in furtherance or support of any purpose of CHAC.

In the absence of its consent, no Party to this Amended Agreement, appointing power, or members of the Board shall be bound to provide any sum of money, property, or service of any kind to CHAC. The Board shall have no power or authority to bind any Parties to this Amended Agreement to any debt, liability, or obligation in the absence of express written authorization from the Party to be bound.

Section 6. Officers and Committees.

6.1 Executive Committee. The Board shall elect a chairperson, vice-chairperson and secretary/treasurer from its Directors. These three officers shall serve as the Executive Committee of the Board so long as the Board consists of six Members.

6.2 The Directors of the Board shall serve without compensation.

6.3 From time to time, the Board may establish or abolish one or more advisory committees to perform such functions as the Board may determine.

Section 7. Meetings of the Board of Directors. The Board of Directors shall hold regular meetings twice a year and may hold special meetings as it may determine to be necessary. The date, hour and place for each such regular meeting shall be fixed annually by resolution of the Board. Each meeting of 208
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5 the Board of Directors, including without limitation, regular, adjourned regular and special meetings shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq., as amended.

CHAC shall require the Secretary/Treasurer or designee to take and maintain minutes of all regular, adjourned regular and special meetings. As soon as practicable after each meeting, the Secretary/Treasurer or designee shall forward to each Board Director, a copy of the minutes of the meeting.

Section 8. Quorum and Voting. The presence of a majority of the Board of Directors shall be required in order to constitute a quorum necessary for the transaction of business of the Board. No action of the Board shall be valid unless a majority of the Board concur therein by their votes. However, less than a quorum may adjourn the meeting to a future date. Each Director shall have one vote.

Section 9. Responsibilities for Funds and Property. The Secretary/Treasurer, or his or her designee, shall have the custody of and disburse CHAC’s funds. The Secretary/Treasurer may delegate disbursements to persons as may be authorized by the Board to perform them.

The Secretary/Treasurer or designee shall perform all functions then required to be performed by Treasurer under the Joint Exercise of Powers Act. The Secretary/Treasurer shall review the financial statements and the annual audit of CHAC.

Pursuant to Government Code Section 6505.1, as amended, the Secretary/Treasurer, and other persons as the Board may designate, shall have charge of, handle, and have access to the property of CHAC. CHAC shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in a form specified by the Board of Directors, covering any officers or agents of CHAC who are authorized to hold or disburse funds of CHAC and any officers or agents who are authorized to have charge of, handle and have access to property of CHAC.

Section 10. Accounts and Records.

10.1 CHAC shall adopt an annual operating budget.

10.2 The Secretary/Treasurer of CHAC shall establish and maintain funds and accounts as may be required by good accounting practices and by the Board. Books and records of CHAC shall be open to and made available for inspection at all reasonable times upon request by authorized representatives of the Members.

10.3 CHAC shall adhere to the standard of strict accountability for funds and report all receipts and disbursements as set forth in the Joint Exercise of Powers Act.

10.4 CHAC shall either make or contract with a Certified Public Accountant or public accountant to make an annual Fiscal Year audit of all accounts and records of CHAC, conforming in all respects with the requirements of the Joint Exercise of Powers Act. A report of the audit shall be filed as a public record and be provided to each of the Members, and with the County Auditor of the County of Santa Clara. Costs of the audit shall be considered a general expense of CHAC. Any costs of the audit shall be borne by CHAC and shall be a charge against any unencumbered funds of CHAC available for this purpose.

10.5 Auditor’s Report. The Auditor, within one hundred and twenty (120) days after the close of each Fiscal Year, shall give a complete written report of all financial activities for the prior Fiscal Year to the Board.
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6 Section 11. Member Responsibilities. Each Member shall have the following responsibilities:

11.1 To appoint its Director to, or remove its Director, from the Board, as set forth in Section 4.

11.2 To consider proposed amendments to this Amended Agreement as set forth in Section 20:

Section 12. Removal. The Board may, by a majority vote of the entire Board, remove a Member based on a Member's breach of any material term of this Amended Agreement, and the failure to cure that breach within sixty (60) days written notice. A terminated Member shall remain liable for any obligation under this Amended Agreement as described above.

Section 13. Obligations of CHAC. The debts, liabilities, and obligations of CHAC shall not be the debts, liabilities, and obligations of the Members. Nothing in this Amended Agreement shall be interpreted to limit the applicability of the provisions of Government Code Section 895.6.

Section 14. Dissolution of CHAC and Distribution of Assets. a. Termination. This Amended Agreement may not be terminated until all outstanding debts, liabilities, and obligations of CHAC have been paid in full or agreement(s) have been made for payment in full, as determined by the Board. Once the Board determines that CHAC has satisfied its outstanding debts, liabilities, and obligations, the Board shall notify each of the Members and request written consent to dissolve CHAC and terminate this Amended Agreement. This Amended Agreement may be terminated and CHAC dissolved when two-thirds of the Members provide written consent to the Board to terminate this Amended Agreement and dissolve CHAC.
b. Distribution of Assets. In accordance with Government Code Section 6512, upon termination of this Amended Agreement and dissolution of CHAC, any surplus money on hand shall be returned to the Members in proportion to the contributions made by them. Contributions include all the funds provided by the Members to CHAC since 2012.

Section 15. Indemnification and Liability of Board of Directors, Officers, and Committee Members.

15. 1 The Directors of the Board, Officers, and Committee members of CHAC shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Amended Agreement. They shall not be individually liable for any mistake of judgment, or any other action made, taken, or omitted by them in good faith, nor for any act or omission by any agent, consultant or independent contractor selected with reasonable care, nor for loss incurred, resulting from any action made, taken, or omitted by them in good faith and with reasonable care through investment of CHAC funds, or failure to invest.

15.2 No Director, Officer, or Committee member shall be responsible for any act or omission of any other Director, Officer, or Committee member. Unless otherwise required by law, no Director, Officer, or Committee member shall be required to give a bond or other security to guarantee the faithful performance of his or her duties pursuant to this Amended Agreement.

15.3 The funds of CHAC shall be used to defend, indemnify, and hold harmless CHAC for any Director, Officer, or Committee Member, for their actions taken within the scope of CHAC. 210
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7 Nothing herein shall limit the right of CHAC to purchase insurance to provide coverage for these types of losses.

15.4 These indemnification and defense obligations shall survive the termination of the Amended Agreement as to any acts or omissions occurring before such termination.

Section 16. Indemnification of Members. To the fullest extent allowed by law, CHAC shall defend, indemnify, and save harmless the Members and their governing bodies, officers, agents and employees from all claims, losses, damages, costs, injury, and liability of every kind, nature, and description directly or indirectly arising from the performance of any of the activities of CHAC or the activities undertaken pursuant to this Amended Agreement.

Section 17. Bylaws. The Board shall adopt Bylaws consistent with this Amended Agreement which shall provide for the administration and management of CHAC. The provisions of the Bylaws, as modified from time to time, shall establish the operating procedures and standards for CHAC.

Section 18. Notices. CHAC shall address notices, billings, and other communications to a Member as directed by that Member. Each Member shall provide CHAC with the email and physical address to which communications are to be sent. Members shall address notices and other communications to CHAC, at the office address of CHAC, or the email address of CHAC as directed by the Member and as set forth in the Bylaws. The Board, by resolution, shall designate a specific location at which it will receive notices, correspondence, and other communications and shall designate one of its members or its secretary as an officer for the purpose of receiving such service on behalf of CHAC.

Section 19. Codes. CHAC shall comply with all requirements of the Fair Political Practices Commission as required by law or regulation.

Section 20. Amendment. This Amended Agreement may be amended at any time by the unanimous approval of all parties hereto.

Section 21. Severability. Should any portion, term, condition, or provision of this Amended Agreement be decided by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or to be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions, and provisions shall not be affected thereby.

Section 22. Prohibition Against Assignment. No Member may assign any right, claim, or interest it may have under this Amended Agreement, and no creditor, assignee or third-party beneficiary of any Member shall have any right, claim, or title to any part, share, interest, fund, or asset of CHAC. This Amended Agreement shall be binding upon and shall inure to the benefit of successors of the Members.

This Amended Agreement is intended solely for the benefit of CHAC and its Members. No third party shall be deemed a beneficiary of this Amended Agreement or have any rights against CHAC or its Members.

Section 23. Liberal Construction. The provisions of this Amended Agreement shall be liberally construed as necessary or reasonably convenient to achieve the purposes of CHAC.

Section 24. Non-Waiver. No waiver of the breach or default of any of the covenants, agreements, restrictions, or conditions of this Amended Agreement by any Member shall be construed to be a waiver of any succeeding breach of the same or other covenants, restrictions, or conditions of this Amended Agreement. No delay or omission of exercising any right, power, or remedy in the event of a breach or 211
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8 default shall be construed as a waiver or a variation of any of the terms of this Amended Agreement or any applicable agreement.

Section 25. Remedies for Breach. If any Member shall default on any obligation contained in this Amended Agreement, the default shall not excuse any other Member from fulfilling its respective obligations under this Amended Agreement. Any Member shall be entitled to pursue all legal and equitable remedies against another Member in response to any alleged default under this Amended Agreement. Any and all of the remedies provided to the Members, hereunder or by law now or hereafter enacted, are cumulative and the exercise of one right or remedy shall not impair the Members to any other remedy.

Section 26. Section Headings. All Section headings are for reference only and are not intended to define or limit the scope of any provision of this Amended Agreement.

Section 27. Insurance. If available, CHAC shall obtain insurance for all Members, appointed Directors, Officers, and Committee members, including, but not limited to, Directors and Officers liability insurance and general liability insurance containing policy limits in such amounts as the Board of Directors shall deem will be necessary to adequately insure against the risks of liability that may be incurred by CHAC. Insurance under this provision may include an insurance pool program.

Section 28. Counterparts. This Amended Agreement may be executed in parts or counterparts, each part or counterpart being an exact duplicate of all other parts or counterparts, and all parts or counterparts shall be considered as constituting one complete original and may be attached together when executed by the Members hereto. Facsimile and electronic signatures shall be binding.

Section 29. Agreement Complete. This Amended Agreement constitutes the full and complete agreement of the Parties and supersedes any prior written agreement between the Members on the same topic.
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9 City of Mountain View
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Los Altos School District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Mountain View-Whisman School
District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Mountain View-Los Altos Union
High School District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
City of Los Altos
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Town of Los Altos Hills
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
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JPA CONTRIBUTIONS
FY 2000 - 2001 through 2015 - 2016
Approved Approved
Year 2011-12 2012-13 2013-14 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Cities
Los Altos $32,551 $32,551 $33,365 $34,032 $35,053 $36,806 $40,486 $42,000 $44,000 $49,000 $49,000 $56,800 $60,208 Los Altos Add'l Covid Funding $20,000 $75,000
Los Altos Hills $9,765 $9,500 $6,400 $5,400 $5,562 $10,000 $10,000 $10,000 $10,500 $11,550 $30,000 $34,000 $36,040 LAH Covid Funding $5,000
One-time Funding $90,000
Mountain View $89,332 $89,332 $92,032 $92,032 $94,793 $94,793 $104,273 $104,273 $109,500 $121,000 $121,000 $128,000 $135,680 Add'l Covid funding $75,000
One-time Funding $100,000
JPA Cities (w/o Covid & Onetime Funding) $131,648 $131,383 $131,797 $131,464 $135,408 $141,599 $154,759 $156,273 $164,000 $181,550 $200,000 $218,800 $231,928 JPA Covid & One-time Funding $0 $0 $0 $0 $0 $0 $0 $0 $25,000 $75,000 $265,000 School Districts INCLUDING

SERVICE CONTRACTS
MVWSD $64,483 $64,483 $66,095 $67,681 $69,711 $188,103 $431,100 $447,300 $360,000 $360,000 $396,000 $624,054 $938,822 MVLAUHSD $44,800 $44,800 $45,920 $47,232 $48,649 $108,075 $119,000 $172,000 $188,300 $292,000 $434,000 $459,157 $437,672 Supplemental Service $114,092 $151,864 $194,000 $232,000 $0 LASD $31,479 $45,000 $46,125 $47,509 $49,934 $159,216 $209,000 $160,000 $175,000 $175,000 $225,000 $424,000 $276,898 Supplemental Service $84,000 $88,000 $88,000 $88,000
One-time Funding $180,000
JPA School Districts (w/o
Supplemental Service & Onetime Funding) $140,762 $154,283 $158,140 $162,422 $168,294 $455,394 $759,100 $779,300 $723,300 $827,000 $1,235,000 $1,507,211 $1,653,392 School Supplemental Service &
One-time Funding $114,092 $235,864 $282,000 $320,000 $268,000 Total JPAs Cities & Districts
(w/o service contracts & Onetime Funding) $272,410 $285,666 $289,936 $293,886 $303,702 $596,993 $913,859 $935,573 $887,300 $1,008,550 $1,435,000 $1,726,011 $1,885,320 SESD - Sunnyvale School
District $45,000 $45,000 $46,125 $47,002 $48,412 $61,381 $81,000 $100,000 $150,000 $154,500 $192,000 $354,000 $492,638 Bullis Charter School $7,086 $7,440 $7,626 $7,809 $8,043 $8,445 $9,000 $11,000 $12,000 $15,000 N/A NOTE: Amounts in RED are calculated from GL and need to be double checked

ACTUALS
10/24/2024
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1 A RESOLUTION APPROVING THE AMENDED CHAC JOINT POWERS

AGREEMENT AND AUTHORIZING THE CITY OF LOS ALTOS CITY MANAGER

TO EXECUTE THE AMENDED CHAC JOINT POWERS AGREEMENT
WHEREAS, In 1973 the City of Mountain View, City of Los Altos, Town of Los Altos Hills, Mountain View Whisman School District, Mountain View Los Altos High School District (MVLA) and Los Altos School District responded to the pressing need for mental health services in their community by forming a joint powers authority now known as CHAC Joint Powers Authority (CHAC JPA) to provide such services; and
WHEREAS, The CHAC JPA has been dedicated to promoting mental health and wellbeing services to individuals and families in this community for over fifty years; and WHEREAS, The CHAC JPA is a joint powers authority in accordance with the Joint Exercise of Powers Act and is also a tax-exempt public charity; and WHEREAS, The CHAC JPA has offered mental health programming and services to the community for over fifty years; and
WHEREAS, Changes in the behavioral health services environment related to funding and the cost of providing services prompted the CHAC JPA to undertake a Strategic Sustainability Planning Study with the goal of finding a financially sustainable strategy to continue to provide access to services; and
WHEREAS, This study revealed it is no longer financially sustainable for the CHAC JPA to operate as a standalone entity and the CHAC JPA should collaborate with another entity to ensure the continued provision of necessary services to the community; and WHEREAS, Pacific Clinics is one of California’s leading nonprofit providers of behavioral health services, including mental health and wellbeing, social support services, substance abuse treatment, housing assistance and wellness programs for children, youths, adults and families; and
WHEREAS, Pacific Clinics already provides mental health services to areas of Santa Clara County, including certain services in northern Santa Clara County, and strongly desires to continue and/or expand its provision of behavioral health services to the diverse population currently served by the CHAC JPA in northern Santa Clara County, including clinic-based services, school-based services and family resource centers; and WHEREAS, the CHAC JPA has transferred its assets to Pacific Clinics; and WHEREAS, the CHAC JPA has ceased providing services and is obligated to wind up its affairs before it can dissolve and
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2 WHEREAS, It is in the best interest of the members of the members of the CHAC JPA to amend the governing joint powers agreement to provide for the windup of the affairs of the CHAC JPA and its dissolution;
WHEREAS, The Resolution approving an Amended CHAC Joint Powers Agreement has been assessed in accordance with the California Environmental Quality Act (“CEQA”) and the CEQA and it is exempt from CEQA under CEQA Guidelines § 15061(b)(3) in that it can be seen with certainty that the adoption of this Resolution AMENDNG TO THE COMMUNITY HEALTH AWARENESS COUNCIL would not result in a significant environmental effect.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Los Altos follows:

1. The City of Los Altos hereby approves the Amended CHAC Joint Powers Agreement attached here to as Attachment 1 and authorizes Mayor Jonathan Weinberg to execute the Amended CHAC Joint Powers Agreement on behalf of the City of Los Altos.

2. The City of Los Altos authorizes City Manager Gabriel Engeland to provide written consent to the CHAC JPA once the City of Los Altos receives written notice that the the wind up of the CHAC’s business affairs has concluded.

PASSED AND ADOPTED at a Council/Board meeting of Los Altos on November 12th, 2024, by the following vote:

AYES:

NOES:

APPROVED: _____________________________

Attachment 1 – Amended CHAC Joint Powers Agreement
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City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Victoria Lee, Junior Engineer
Approved By: Gabe Engeland, City Manager
Subject: Authorize City Manager to execute the Subdivision Improvement Agreement and approve Parcel Map for 440 1st Street.

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☒Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Authorize the City Manager to execute the Subdivision Improvement Agreement and approve Parcel Map of 440 1st Street and find that the proposed amendments are exempt from environmental review pursuant to Section 15183 of the California Environmental Quality Act (CEQA) Guidelines since it is consistent with the City’s General Plan and Zoning Code.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
The proposed amendments are exempt from environmental review pursuant to Section 15183 of the California Environmental Quality Act (CEQA) Guidelines.

PREVIOUS COUNCIL CONSIDERATION
November 22, 2022

BACKGROUND
On November 22, 2022, Council approved the Four (4) unit multi-family condominium design review application and the associated Tentative Map for the new development at 440 1st Street.

The recommended action will finalize the tentative map for the project.

A Tentative Map (AKA, Tentative Parcel Map or Tentative Tract Map) is a map showing the layout of a proposed Subdivision, including the general description of the associated infrastructure.

The approved Tentative Map also sets conditions such as access, frontage, grading improvements, 217
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stormwater protection, and so forth which must be met before the Parcel Map or Tract Map can be filed. An approved Tentative Map does not divide the property, rather it sets the conditions under which the division can occur. To divide the property, one must file a Parcel Map or Tract Map (i.e., Final Map).

The attached Parcel Map is the instrument that divides the property. It must conform to and incorporate all the Tentative Map conditions and must also comply with the standards for Tract Maps or Parcel Maps as set forth in the State Subdivision Map Act. It must also include plans describing the various improvements to the project site and to all other affected properties, including public roadways and public and private utilities.

ANALYSIS
Parcel Map for the development at 440 1st Street conforms to the Tentative Map approved on November 22, 2022. The map and survey have been checked and found satisfactory. All conditions of approval have been complied with and appropriate controls to ensure compliance have been established. All required fees and deposits have been received. The Parcel Map is available with the Land Development Engineering Division in the Development Services Department for inspection.

ATTACHMENTS

1. Subdivision agreement

2. Parcel Map
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RECORDING REQUESTED BY:

City of Los Altos
WHEN RECORDED, MAIL TO:

City Clerk, City of Los Altos
1 North San Antonio Road
Los Altos, CA 94022

RECORD WITHOUT FEE UNDER
§§ 27383 & 27388.1 GOVERNMENT CODE
Improvement Agreement No.

PROJECT TITLE
APN: 167-41-009
GreenTek Homes Inc.

Attachment 1
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IMPROVEMENT AGREEMENT
440 First Street
This Improvement Agreement (this “Agreement”) is made and entered into by and between the CITY OF Los Altos, a municipal corporation (hereinafter "City"), and GreenTek Homes, Inc. (hereinafter "Developer”). City and Developer may be collectively referred to herein as the “parties.”

RECITALS
A. In accordance with the Subdivision Map Act (California Government Code Sections 66410, et seq.), and the Subdivision Ordinance (Los Altos Municipal Code, Title 13), and the Street Ordinance (Los Altos Municipal Code, Title 9), the Developer has submitted to the City a Tract Map (hereinafter “Tract Map”) for the project known as 440 First (hereinafter “Project”).

B. The Project is geographically located within the boundaries of the Tentative Subdivision Map known as 440 First Tentative Map (hereinafter “Tentative Map”). The Tentative Map is on file with the City Engineer and is incorporated herein by reference. The area within the boundaries of the Tentative Map is described in Exhibit A hereto (the “Property”).

C. The City’s approval of the Tentative Map was subject to specified conditions of approval (hereinafter “Conditions”). The Conditions are attached hereto as Exhibit B and incorporated herein by reference.

D. As required by the Conditions, the Tentative and Parcel Maps, and the other Project entitlements, Developer shall construct public improvements in connection with the Project along First Street, including but not limited to the following: installation of approximately 104 linear feet of concrete vertical curb and gutter, 346 square feet of concrete sidewalk, 100 square feet of concrete driveway approach, installation of 85 square feet accessible ramp, 1194 square feet of grind and overlay half of first street, 5.5 linear feet of installing trench drain on the sidewalk, two (2) street signs, 146 linear feet of stop sign and crosswalk striping on First Street, and installation of all appurtenances associated with above listed improvements (collectively, the “Work”).

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND CONDITIONS IDENTIFIED HEREIN, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. SCOPE OF WORK. The Developer shall perform, or cause to be performed, the Work described in the Plans and Specifications and the Conditions (hereinafter “Work”), to the satisfaction of the City Engineer. The Work shall be performed, and all materials and labor shall be provided, at the Developer’s sole cost and expense. No change shall be made to the Scope of Work unless authorized in writing by the City Engineer.

2. PERMITS, LICENSES, AND COMPLIANCE WITH LAW. The Developer shall, at the Developer’s expense, obtain and maintain all necessary permits and licenses for the performance of the Work. The Developer shall comply with all local, state, and federal laws, whether or not said laws are expressly stated in this Agreement.

3. DEVELOPER’S AUTHORIZED REPRESENTATIVE. At all times during the progress of the Work, Developer shall have a competent foreperson or superintendent (hereinafter “Authorized Representative”) on site with authority to act on behalf of the Developer. The Developer shall, at all times, keep the City Engineer informed in writing of the name and telephone number of the Authorized Representative. The Developer shall, at all times, keep the 220
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City Engineer informed in writing of the names and telephone numbers of all contractors and subcontractors performing the Work.

4. IMPROVEMENT SECURITY. The Developer shall furnish faithful performance and labor and material security concurrently with the execution of this Agreement by the Developer, and prior to the commencement of any Work. The Developer shall furnish warranty security prior to the City's acceptance of the Work. The form of the security shall be as authorized by the Subdivision Map Act (including Government Code Sections 66499, et seq.) and Section 13.20.210 the Los Altos Municipal Code, and as set forth below:
4(a). Faithful Performance security in the amount of $127,559 (which amount is equal to the estimated cost to construct the Work in accordance with the Plans and Specifications) to secure faithful performance of this Agreement (until the date on which the City Council accepts the Work as complete) pursuant to Government Code Sections 66499.1, 66499.4, and 66499.9.
4(b). Labor and Material security in the amount of $63,779.50 (which amount is equal to fifty (50) percent of the estimated cost to construct the Work in accordance with the Plans and Specifications) to secure payment by the Developer to laborers and materialmen pursuant to Government Code Sections 66499.2, 66499.3, and 66499.4. 4(c). Warranty security in the amount of $12,755.90 (which amount is equal to ten (10) percent of the estimated cost to construct the Work in accordance with the Plans and Specifications) to secure faithful performance of this Agreement (from the date on which the City accepts the Work as complete until one year thereafter) pursuant to Government Code Sections 66499.1, 66499.4, and 66499.9.

5. BUSINESS TAX. The Developer shall apply for and pay the business license tax for a business license, in accordance with Los Altos Municipal Code Chapter 4.04.

6. INSURANCE. Developer shall, throughout the duration of this Agreement, maintain insurance to cover Developer (including its agents, representatives, contractors, subcontractors, and employees) in connection with the performance of services under this Agreement. Exhibit C of this Agreement identifies the minimum insurance levels with which Developer shall comply; however, the minimum insurance levels shall not relieve Developer of any other performance responsibilities under this Agreement (including the indemnity requirements), and Developer may carry, at its own expense, any additional insurance it deems necessary or prudent. The general liability and automobile policies required under Exhibit C shall contain, or be endorsed to contain, provision for the City, its officers, officials, employees, agents and volunteers, to be covered as additional insureds as respects alleged liability arising out of activities performed by or on behalf of the Developer under this Agreement.

Concurrently with the execution of this Agreement by the Developer, and prior to the commencement of any services, the Developer shall furnish written proof of insurance (certificates and endorsements), in a form acceptable to the City. Developer shall provide substitute written proof of insurance no later than 30 days prior to the expiration date of any insurance policy required by this Agreement.

7. REPORTING DAMAGES. If any damage (including death, personal injury or property damage) occurs in connection with the performance of this Agreement, Developer shall immediately notify the City Risk Manager’s office by telephone at, and Developer shall promptly submit to the City’s Risk Manager and the City Manager or designee, a written report (in a form acceptable to the City) with the following information: (a) a detailed description of the damage (including the name and address of the injured or deceased person(s), and a description of the damaged property), (b) name and address of witnesses, and (c) name and address of any potential insurance companies. 221
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8. INDEMNIFICATION. Developer shall indemnify, hold harmless, and defend (with counsel reasonably acceptable to the City) the City and its elected officials, officers, agents and employees from and against any and all claims (including all litigation, demands, damages, liabilities, costs, and expenses, and including court costs and attorneys’ fees) resulting or arising from performance, or failure to perform, under this Agreement (with the exception of the gross negligence or willful misconduct of the City).

9. TIME OF PERFORMANCE. Time is of the essence in the performance of the Work, and the timing requirements set forth herein shall be strictly adhered to unless otherwise modified in writing in accordance with this Agreement. The Developer shall submit all requests for extensions of time to the City, in writing, no later than ten (10) days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due. 9(a). Commencement of Work. No later than fifteen (15) days prior to the commencement of Work, the Developer shall provide written notice to the City Engineer of the date on which the Developer shall commence Work. The Developer shall not commence Work until after the notice required by this section is properly provided, and the Developer shall not commence Work prior to the date specified in the written notice.
9(b). Schedule of Work. Concurrently with the written notice of commencement of Work, the Developer shall provide the City with a written schedule of Work, which shall be updated in writing as necessary to accurately reflect the Developer’s prosecution of the Work. 9(c). Completion of Work. The Developer shall complete all Work by no later than three hundred sixty-five (365) days after the City’s execution of this Agreement.

10. INSPECTION BY THE CITY. In order to permit the City to inspect the Work, the Developer shall, at all times, provide to the City proper and safe access to the Project site, and all portions of the Work, and to all shops wherein portions of the Work are in preparation. Developer shall reimburse the City for the costs of the City Engineer’s inspections of the Work, as required by Los Altos Municipal Code Section 13.20.190.

11. DEFAULT. If either party (“demanding party”) has a good faith belief that the other party (“defaulting party”) is not complying with the terms of this Agreement, the demanding party shall give written notice of the default (with reasonable specificity) to the defaulting party, and demand the default to be cured within ten days of the notice. If: (a) the defaulting party fails to cure the default within ten (10) days of the notice, or, (b) if more than ten (10) days are reasonably required to cure the default and the defaulting party fails to give adequate written assurance of due performance within ten (10) days of the notice, then (c) the demanding party may terminate this Agreement upon written notice to the defaulting party.
11(a). The Developer shall be in default of this Agreement if the City Engineer determines that any one of the following conditions exist:
11(a)(1). The Developer is insolvent, bankrupt, or makes a general assignment for the benefit of its creditors.
11(a)(2). The Developer abandons the Project site.
11(a)(3). The Developer fails to perform one or more requirements of this Agreement. 222
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11(a)(4). The Developer fails to replace or repair any damage caused by Developer or its agents, representatives, contractors, subcontractors, or employees in connection with performance of the Work.
11(a)(5). The Developer violates any legal requirement related to the Work. 11(b). In the event that the Developer fails to cure the default, the City may, in the discretion of the City Engineer, take any or all of the following actions:
11(b)(1). Cure the default and charge the Developer for the costs therefore, including administrative costs and interest in an amount equal to seven percent (7%) per annum from the date of default.
11(b)(2). Demand the Developer to complete performance of the Work. 11(b)(3). Demand the Developer’s surety (if any) to complete performance of the Work.

12. ACCEPTANCE OF WORK. Prior to acceptance of the Work by the City Engineer, the Developer shall be solely responsible for maintaining the quality of the Work, and maintaining safety at the Project site. Neither the final certificate of payment, nor any provision in this Agreement, nor partial or entire use or occupancy of the improvements by the City shall constitute an acceptance of the Work not done in accordance with this Agreement or relieve Developer of liability pursuant to Section 13, below. The Developer’s obligation to perform the Work shall not be satisfied until after the City Engineer has made a written determination that all obligations of the Agreement have been satisfied and all outstanding fees and charges have been paid, the City Engineer has accepted the Work as complete, and the City Council has authorized the release of the security for faithful performance as described in Government Code Section 66499.7.

13. WARRANTY PERIOD. The Developer shall warrant the quality of the Work, in accordance with the terms of the Plans and Specifications, for a period of one year after acceptance of the Work by the City. In the event that (during the one year warranty period) any portion of the Work is determined by the City Engineer to be defective as a result of an obligation of the Developer under this Agreement, the Developer shall be in default.

14. RELATIONSHIP BETWEEN THE PARTIES. Developer is, and at all times shall remain, an independent contractor solely responsible for all acts of its employees, agents, contractors, or subcontractors, including any negligent acts or omissions. Developer is not City’s agent, and shall have no authority to act on behalf of the City, or to bind the City to any obligation whatsoever, unless the City provides prior written authorization to Developer.

15. CONFLICTS OF INTEREST PROHIBITED. Developer (including its employees, agents, contractors, and subcontractors) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. If Developer maintains or acquires a conflicting interest, any contract with the City (including this Agreement) involving Developer’s conflicting interest may be terminated by the City.

16. NONDISCRIMINATION. Developer shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. Developer shall not discriminate against any employee or applicant because of race, color, ancestry, ethnicity, religious creed, national origin, physical disability, mental disability, medical condition, marital or family status, sexual orientation, gender or gender identification, age (over 40), veteran status, or sex.
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17. NOTICES. All notices required or contemplated by this Agreement shall be in writing and shall be delivered to the respective party as set forth in this section. Communications shall be deemed to be effective upon the first to occur of: (a) actual receipt (or refusal) by a party, or (b) actual receipt (or refusal) at the address designated below, or (c) three (3) working days following deposit in the United States Mail of registered or certified mail sent to the address designated below. Either party may modify their respective contact information identified in this section by providing notice to the other party.

TO: City To: Developer
Attn: City Clerk’s Office Attn: Mr. Abbie Bourgan
City of Los Altos GreenTek Homes, Inc.
1 N. San Antonio Road 25875 Estacada Way
Los Altos, CA 94022 Los Altos Hills, CA 94022

18. HEADINGS. The heading titles for each paragraph of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement.

19. SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this paragraph shall not be applied to the extent that it would result in a frustration of the parties’ intent under this Agreement.

20. GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Santa Clara.

21. ATTORNEYS’ FEES. In the event any legal action is commenced to enforce this Agreement, the prevailing party is entitled to reasonable attorney’s fees, costs, and expenses incurred.

22. ASSIGNMENT AND DELEGATION. This Agreement, and any portion thereof, shall not be assigned or transferred, nor shall any of the Developer’s duties be delegated, without the written consent of the City. Any attempt to assign or delegate this Agreement without the written consent of the City shall be void and of no force or effect. A consent by the City to one assignment shall not be deemed to be a consent to any subsequent assignment.

23. MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties.
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24. WAIVERS. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

25. CONFLICTS. If any conflicts arise between the terms and conditions of this Agreement and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this Agreement shall control.

26. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the parties concerning the Work described herein. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

27. COVENANT RUNNING WITH THE LAND. This Agreement is entered into as a condition of the Tentative Map, is an instrument affecting the title or possession of the real property, and is intended to run with the land. All the terms, covenants and conditions herein imposed shall be binding upon and inure to the benefit of City, Developer, the successors in interest of Developer, their respective successors and permitted assigns, and all subsequent owners of a fee interest in the Property or of a beneficial interest substantially equivalent to a fee interest. The obligations of the Developer under this Agreement shall be the joint and several obligations of each and all of the parties comprising Developer, if Developer consists of more than one individual and/or entity.

Upon the sale or division of the Property, the terms of this Agreement shall apply separately to each parcel and the fee owners of each parcel shall succeed to the obligations imposed on Developer by this Agreement.

28. MISCELLANEOUS. This Agreement may be executed in counterparts, each of which shall be deemed an original. There are no third-party intended beneficiaries of this Agreement. This Agreement represents the contributions of both parties, each of whom has had the opportunity to be represented by competent counsel, and the rule stated in Civil Code Section 1654 that ambiguities in a contract be construed against the drafter shall have no application hereto.

29. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the Developer and the City. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. 225
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IN WITNESS WHEREOF, the City and Developer do hereby agree to the full performance of the terms set forth herein.

CITY OF LOS ALTOS GreenTek Homes, Inc.
_______________________ __________________________
By: Gabe Engeland By: Abbie Bourgan, Susan Bourgan
Title: City Manager Title: Owners
Date: ________________ Date: _________________
APPROVED AS TO FORM:
_______________________
By: Jolie Houston
Title: City Attorney
Date: ______________
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EXHIBIT A

LEGAL DESCRIPTION OF PROPERTY
The land referred to is situated in the County of Santa Clara, City of Los Altos, State of California, and is described as follows:

Lot 1 in Block 4, as shown on that certain Map entitled, “Map No. 1 of the Town of Los Altos”, which Map was filed for record in the Office of the Recorder of the County of Santa Clara, State of California, on October 25, 1907, in Book “L” of Maps, at Page(s) 99.

EXCEPTING THEREFROM: that portion granted to The City of Los Altos, a Municipal Corporation, recorded on June 29, 1959 in Book 108 of Official Records, at

Page 9 ends

APN: 167-41-009
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EXHIBIT B

CONDITIONS OF APPORVAL
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EXHIBIT C

INSURANCE REQUIREMENTS
Developer’s performance of Work under this agreement shall not commence until Developer shall have obtained all insurance required under this Exhibit and such insurance shall have been reviewed and approved by the Risk Manager. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements and shall specifically bind the insurance carrier.

Developer shall procure and maintain for the duration of the contract all necessary insurance against claims now and in the future for alleged injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Developer, the Contractor it’s agents, representatives, employees and contractors.

INSURANCE COVERAGE AND LIMITS RESTRICTIONS

1. It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage:
a. Blanket contractual liability
b. Broad form property coverage
c. Personal injury

2. Insurance Services Office form covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance.

4. Such other insurance coverages and limits as may be required by the City.

B. MINIMUM LIMITS OF INSURANCE
Developer shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and a $2,000,000 aggregate. If Commercial General Liability insurance or other form with a general aggregate liability is used, either the general aggregate limit shall apply separately to this agreement or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability:

Bodily Injury by Accident - $1,000,000 each accident.

Bodily Injury by Disease - $1,000,000 policy limit.

Bodily Injury by Disease - $1,000,000 each employee.
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4. Such other insurance coverages and limits as may be required by the City of.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS

1. Any deductibles or self-insured retentions must be declared to and approved by the City of.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City of **CITY**, its officers, officials, employees, and volunteers; or the Developer shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

2. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City.

3. The City reserves the right to obtain a full certified copy of any insurance policy and endorsement. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

D. ADDITIONAL INSURED REQUIREMENTS:

The required general liability and automobile policies are to contain, or be endorsed to contain the following provisions:
a. The City, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds as respects alleged: liability arising out of activities performed by or on behalf of the Developer; products and completed operations of the Developer; premises owned, occupied or used by the Developer; or automobiles owned, leased, hired or borrowed by the Developer. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers.
b. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.
c. The Developer’s insurance shall apply separately to each insured against whom a claim is made or suit is brought except, with respect to the limits of the insurer’s liability.
d. Developer shall furnish properly executed Certificates of Insurance from insurance companies acceptable to the City and signed copies of the specified endorsements for each policy prior to commencement of work under this agreement. Such documentation shall clearly evidence all coverages required above including specific evidence of separate endorsements naming the City and shall provide that such insurance shall not be materially changed, terminated or allowed to expire except after 30 days prior written notice by certified mail, return receipt requested, has been filed with the City Clerk.

Such insurance shall be maintained from the time work first commences until completion of the work under this agreement. Developer shall replace such certificates for policies expiring prior to completion of work under this agreement.

E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

F. COMPLETED OPERATIONS
Developer shall maintain insurance as required by this contract to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following the completion of this project. In the event the Developer fails to obtain or maintain completed operations coverage as required by this 237
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agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by the Developer.

G. CROSS-LIABILITY
The Liability policy shall include a cross-liability or severability of interest endorsement.

H. FAILURE TO MAINTAIN INSURANCE COVERAGE
If Developer, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. The City, at its sole option, may terminate this agreement and obtain damages from the Developer resulting from said breach.

Alternatively, the City may purchase such required insurance coverage, and Developer shall reimburse the City for any premium costs advanced by the City for such insurance.

I. PRIMARY AND NON-CONTRIBUTORY
For any claims related to this project, the Developer’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, agents or volunteers shall be in excess of the Developer’s insurance and shall not contribute with it.

The additional insured coverage under the Developer’s policy shall be primary and non-contributory” and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13.

J. SUBCONTRACTORS
Developer shall require its contractors to maintain the same levels of insurance and provide the same indemnity that the Developer is required to provide under this Agreement. A contractor is anyone who is under contract with the Developer or any of its contractors to perform work contemplated by this Agreement. The Developer shall require all contractors to provide evidence of valid insurance and the required endorsements prior to the commencement of any work.

K. SUBROGATION WAIVER
Developer agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Contractors, subcontractors or others involved in any way with the services to do likewise.

L. VERIFICATION OF COVERAGE
Developer shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before the services commence.
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CITY LAND SURVEYOR'S STATEMENT CITY ENGINEER'S STATEMENT CITY CLERK'S STATEMENT SOILS REPORT SURVEYOR'S STATEMENT OWNER'S STATEMENT COUNTY RECORDER'S STATEMENT PARCEL MAP OWNER'S ACKNOWLEDGMENT SEPTEMBER 2024 FOR CONDOMINIUM PURPOSES CONSISTING OF TWO (2) SHEETS CITY OF LOS ALTOS COUNTY OF SANTA CLARA, CALIFORNIA BEING A SUBDIVISION OF LOT 1 AS SHOWN ON THAT RECORD OF SURVEY, FILED FOR RECORD IN BOOK 108 OF MAPS, AT PAGE 9, RECORDS OF SANTA CLARA COUNTY AND LYING ENTIRELY WITHIN THE TRUSTEE'S STATEMENT TRUSTEE'S ACKNOWLEDGMENT Attachment 2 239
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.

PARCEL MAP

FOR CONDOMINIUM PURPOSES
CONSISTING OF TWO (2) SHEETS
SEPTEMBER 2024

CITY OF LOS ALTOS

COUNTY OF SANTA CLARA, CALIFORNIA
BEING A SUBDIVISION OF LOT 1 AS SHOWN ON THAT RECORD OF SURVEY, FILED FOR RECORD IN BOOK 108 OF MAPS, AT PAGE 9,

RECORDS OF SANTA CLARA COUNTY AND LYING ENTIRELY WITHIN THE 240
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City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Jon Maginot
Approved By: Gabriel Engeland
Subject: Adopt a Resolution approving Contract Amendment 1 with Beauchaine Consulting Group, LLC in the amount of $250,000 for the Tyler ERP Implementation Project for a total contract not to exceed $340,000

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution approving Contract Amendment 1 with Beauchaine Consulting Group, LLC in the amount of $250,000 for the Tyler ERP Implementation Project for a total contract not to exceed $340,000.

FISCAL IMPACT
The costs for Contract Amendment 1 are included in the existing Tyler ERP Project Budget for FY2025, funded by CIP Fund 00062-CF01036. Any unused funds will be returned to the project budget for use on Phase II of the project.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
The Tyler ERP implementation process is currently underway with a planned go live date of July 1, 2025, for the core financial management solutions package. The primary Tyler ERP implementation team includes SDI Presence, LLC serving in the project management role and Beauchaine Consulting Group, LLC acting as the technical implementation lead. 241
Agenda Item # 12.

The City executed a contract with Beauchaine Consulting Group in FY2024 to serve as Interim Finance Director and to provide transition support to the incoming permanent Finance Director, as well as to serve as the technical lead on the Tyler ERP project in an amount not to exceed $90,000 for all services. As the work of implementation for the Tyler ERP continues, a contract amendment is needed for the contract with Beauchaine Consulting Group to cover services to be provided for the remainder of the Phase I implementation during FY2024/25.

The proposed amendment will increase the contract to an amount not to exceed $340,000. This includes the amount already expended. Staff anticipates this to be the maximum amount needed for the remainder of Phase I implementation and the City will only incur costs for time worked as needed. Any unused funds will be returned to the project budget for use in the next phase.

Maintaining consulting support provides bandwidth and expertise not present within the City team and will allow staff to focus their efforts on daily operations with minimal disruption during project implementation.

ATTACHMENTS

1. Resolution No. 2024-xxx
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Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING CONTRACT AMENDMENT 1 WITH BEAUCHAINE
CONSULTING GROUP, LLC IN THE AMOUNT OF $250,000 FOR THE TYLER

ERP IMPLEMENTATION PROJECT
WHEREAS, the City of Los Altos has contracted with Tyler Technologies, Inc. for the purchase of the Tyler Enterprise Resource Planning (ERP) software; and WHEREAS, the City has contracted with Beauchaine Consulting Group, LLC for technical assistance during implementation of the ERP software; and WHEREAS, the City desires to amend the contract with Beauchaine Consulting Group, LLC for continued support during Phase I implementation of the ERP software.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby approves Amendment 1 to the contract with Beauchaine Consulting Group, LLC in the amount of $250,000 for the Tyler ERP Implementation Project for a total contract not to exceed $340,000.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
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City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Jon Maginot
Approved By: Gabriel Engeland
Subject: Adopt a Resolution allocating additional funding in the amount of $100,000 into the Executive Department of FY2024-25 Operating Budget for fire protection services review.

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution amending the Executive Department of FY2024-25 Operating Budget appropriating additional funding in the amount of $100,000 for fire protection services review.

FISCAL IMPACT
Approval of this Resolution would increase the General Fund Operating Budget for the Executive Department by an additional $100,000 for Fiscal Year 2024-25.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
The City currently contracts with Santa Clara County for fire protection services. This agreement is a ten-year contract that expires December 31, 2026.

As the City continues to monitor and prepare for increases in expenses, staff recommends the City explore options for financing fire protection services. As such, the City will explore engaging the services of an expert firm to assist in analyzing financing options, including continuing with Santa Clara County, forming or joining a fire district, and contracting with another agency.
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This item was not included in the approved FY2024-25 Operating Budget. Staff recommends adopting the attached Resolution to amend the Budget to include funds for the initial analysis.

Staff anticipates discussion with Council in 2025 regarding this topic, including receiving direction from Council regarding the desired method for providing fire protection services.

ATTACHMENTS

1. Resolution No. 2024-xxx
245
Agenda Item # 13.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AMENDING FY2024-25 OPERATING BUDGET
APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF $100,000

INTO THE EXECUTIVE DEPARTMENT OPERATING BUDGET FOR FIRE

PROTECTION SERVICES REVIEW
WHEREAS, the City of Los Altos currently contracts with Santa Clara County for fire protection services and the current contract expires December 31, 2026; and WHEREAS, the City wishes to explore options for financing fire protection services; and WHEREAS, the City of Los Altos adopted the FY24-25 Operating Budget on June 11, 2024 by Resolution 2024-48; and
WHEREAS, funding for an analysis of financing options for fire protection services was not included in the FY 2024/25 Operating Budget; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby Amends Resolution 2024-48 FY 2024-25 Operating Budget appropriating additional funding in the amount of $100,000 into the Executive Department Operating Budget for fire protection services review.

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
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Agenda Item # 13.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Jaime Chew
Approved By: Gabriel Engeland
Subject: Adoption of Age Friendly Action Plan

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☒Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Approve the resolution to adopt the Los Altos age friendly action plan that will be submitted to the American Association of Retired Persons (AARP) and the World Health Organization (WHO) for final approval.

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
Not Applicable.

PREVIOUS COUNCIL CONSIDERATION
None

BACKGROUND
At its regular meeting on June 28, 2011, the Senior Commission proposed that City Council consider applying, on behalf of Los Altos, to join the World Health Organization (WHO) Network of Age-Friendly Cities. City Council supported the effort and directed the Senior Commission to draft the application for City Council’s review. On September 27, 2011, City Council approved the city of Los Altos application to the WHO Network of Age-Friendly Cities. Los Altos was the first municipal agency in Santa Clara County to become an Age Friendly City under the WHO.

At its regular meeting on December 6, 2021, the Senior Commission approved the recommendation to City Council to engage Center for Age Friendly Excellence (CAFÉ) to assist the city of Los Altos in updating its age friendly status by creating an action plan for the WHO and the American Association of Retired Persons (AARP). On February 14, 2023, City Council 247
Agenda Item # 14.
approved the mid-year budget request of $30,000 to fund the age friendly recertification project to create an action plan.

ANALYSIS
From March – June 2023, city staff, along with the Senior Commission, worked with CAFÉ to finalize the project timeline. The project timeline included:
 Project kick off – July 2023
 AARP Survey – open a minimum of 3 months and receiving a minimum of 300 completed respondents
 Creating a Project Task Force
 Hosting 3 focus groups – Project Task Force, Senior Commission, community members (group of 10 – 12)
 Hosting a town hall
 City staff interviews
 Presentation to Senior Commission
 Approval and adoption by City Council
 Approval by AARP and the WHO
From August – October 2023, city staff worked with the AARP research and development team to finalize the age friendly community survey. The survey was open from November 6, 2023 through January 29, 2024. The Senior Commission completed a variety of community outreach to assist in reaching the minimum of 300 completed surveys. This included:
 Presentation to the Los Altos Rotary
 Presentations to the Senior Lunch Program (Grant and Los Altos Community Center)  Presentation to Cultural Exchange Group
 Direct outreach through emails and flyers
 Hand delivery of hard copy surveys to senior communities in Los Altos A total of 316 completed surveys were received – 248 online and 68 hard copy. Survey data was distributed and reviewed by the Senior Commission at its regular meeting on April 8, 2024.

In March 2024, the Project Task Force was formed and consisted of the following:
 CAFÉ Representative – Ann O’Brien Keighran
 Senior Commission subcommittee
o William Buchholz
o Jayne Cohen
o Kevin O’Reilly
 Parks & Recreation Deputy Director – Jaime Chew
 Recreation Supervisor – Bridget Matheson
 Recreation Coordinator – Chris Knopf
 Housing Manager – Monica Gallardo-Melkesian
 Assistant Civil Engineer – Iqbal Rai
 County of Santa Clara Seniors’Agenda Project Manager – Jennifer Kelly 248
Agenda Item # 14.

The Project Task Force held 4 meetings from March – September 2024 to review data and provide feedback to be incorporated into the action plan.

From April – May 2024, a variety of community outreach meetings were hosted.  Focus groups
o April 8, 2024 – Project Task Force
o April 8, 2024 – Senior Commission
o April 30, 2024 – community members
 Town Hall
o May 23, 2024 – community members, 35 in attendance
In June 2023, CAFÉ conducted interviews with city staff representing the following departments or services:
 City Manager
 Development Services
 Fire
 Library
 Parks & Recreation
 Police
 Public Works
Interviews were conducted to capture information on current projects and programs that various city departments and services are already completing and/or providing.

DISCUSSION
The action plan is a comprehensive overview of feedback received (age friendly community survey, focus groups, town hall), and a wide range of projects that will not only continue what is currently successful, but also address areas identified as needing improvement. At its regular meeting on October 7, 2024, the Senior Commission unanimously approved to recommend the Los Altos age friendly action plan to City Council for approval and adoption. Staff recommends City Council to approve the resolution to adopt the Los Altos age friendly action plan that will be submitted to AARP and the WHO for final approval.

ATTACHMENTS

1. Age Friendly Action Plan

2. Project Spreadsheet

3. Resolution
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1 | Los Altos Age-Friendly Action Plan - 2024
Los Altos
Age-Friendly
Action Plan
“Age is just a number. Life and aging are the greatest gifts that we could possibly have.”
- Cicely Tyson
2025–2028
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Executive Summary
On May 14, 2024, the American Association of Retired Persons (AARP), the World Health Organization (WHO) designee, bestowed a significant honor upon the city of Los Altos–the Age-Friendly City designation. This recognition is a testament to the community’s unwavering commitment to fostering an inclusive and supportive environment for all age groups. It marks the beginning of a new chapter in the age-friendly journey, the second certification for the city of Los Altos. The first was achieved in November 2011, when Los Altos and Los Altos Hills became the first cities in California to earn this distinction. Dr. Anabel Pelham, along with the Senior Commission, led a two-year effort that culminated in this achievement, making Los Altos and its neighboring city, Los Altos Hills, the first ‘age-friendly’ cities in the state of California.

The Senior Commission, a true community pillar, has driven efforts to support senior residents. Their tireless work, from gathering information to recommending, planning, promoting, and implementing programs, services, and resources, has created a supportive environment for older adults. Their consistent efforts have opened numerous opportunities for older persons to contribute significantly to the community, ensuring a continuous and robust support system for older adults. Their dedication and commitment are deeply appreciated.

As a proud member of the age-friendly network, Los Altos is developing an action plan that acts as a roadmap and foundation, a living document that genuinely belongs to the community. The commitment is not only to encompass the values and mission as a community, but also to ensure that the city is a place for all ages, reflecting the diversity and inclusivity of its population. The city is dedicated to incorporating projects and policies that address the older population’s increased growth and diversity, 251
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3 | Los Altos Age-Friendly Action Plan - 2024
ensuring everyone feels valued, respected, and included. Some initiatives are specific for older adults, such as health and wellness programs, transportation services, and social engagement opportunities.

The city’s unwavering commitment is to enhance the quality of life and promote wellness for everyone in the community, especially those over fifty. The establishment of the Los Altos Senior Program, now the Adult 50+ Program, in 1976 sufficiently evidenced this commitment. This program offers various activities and services such as bridge, cultural exchange programs, excursions and events, community luncheon programs, RideCare programs, and a wide array of services, some free of charge, while others are fee based. An optional annual membership with the Adult 50+ Program provides discounts to activities and events, in addition to a variety of programs and services. For instance, the bridge program provides social and mental stimulation for older adults, while the cultural exchange programs promote diversity and inclusivity.

As life expectancy increases, the need to ensure the city evolves and becomes a great place to grow becomes essential, in addition to the need to provide quality programs and services. It is recognized that more older adults live in the city, and it is intended to assess and review the age-friendly efforts on a continuous basis.

This action plan reflects a road map that the city will assess, follow, implement, and evaluate as time progresses. The city is committed to making necessary adjustments to accommodate the needs of its residents. This plan will represent a positive step forward in identifying how the city intends to achieve the goals, actions, and strategies it has outlined and committed to in the plan. It’s not a static document, but a living one that will be continuously reviewed and improved to ensure its relevance and effectiveness in supporting older residents. Our commitment to continuous improvement is unwavering, ensuring that the initiatives always meet the evolving needs of the community.

This plan is a culmination of a detailed consultation process that brought service providers, city staff, senior commissioners, elected officials, and community members together in Los Altos to identify how the city can continue to make Los Altos a phenomenal place to live, work, and play while enjoying the quality of life provided.

With this plan and vision, the city can strive to work with its residents and counterparts to establish a worldwide community. It’s a testament to the community’s unwavering commitment and dedication to creating an age-friendly environment.

EXECUTIVE SUMMARY
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4 | Los Altos Age-Friendly Action Plan - 2024
Table of Contents
Overview Age-Friendly Cities
8 Domains of Livability and Examples
Action Plan Introduction
Domain 1: Outdoor Spaces and Buildings
Domain 2: Transportation Strategies
Domain 3: Housing
Domain 4: Social Participation
Domain 5: Communication and Information
Domain 6: Respect and Social Inclusion
Domain 7: Civic Participation and Employment
Domain 8: Community Support & Health Services
Domain 9: Emergency Services
Appendices:

A. Age-Friendly Projects to Consider
B. Current Age-Friendly Practices
C. The City of Los Altos
D. City Government
E. Demographic Profile of Los Altos Residents
F. Livability Index
Acknowledgement
Resources
5 6
15 19
22 26
28 31
34 37
39 41
45 46
58 60
64 67
69 71

TABLE OF CONTENTS
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5 | Los Altos Age-Friendly Action Plan - 2024
OVERVIEW: AGE-FRIENDLY CITIES
Overview:

AGE-FRIENDLY CITIES
In 2007, the World Health Organization published the WHO Global Age-Friendly Cities Guide, outlining domains of community life that impact adults over 55. The result of their work was a guide in identifying and implementing eight essential domains to incorporate into establishing an Age-Friendly City. The process of becoming an AgeFriendly City involves a comprehensive assessment of a community’s age-friendliness, the development of an action plan, and the implementation and evaluation of initiatives. In 2010, the Global Network of Age-Friendly Cities and Communities was developed to facilitate collaboration and exchange of ideas among cities to enhance the lives of older residents..

The WHO Global Network for Age-Friendly Cities and Communities is a global initiative that plays a crucial role in making cities and communities more accommodating for older people. Established in 2010, this network includes 1,542 towns and communities across 51 countries, encompassing over 320 million people worldwide. It serves as a platform for cities to share best practices, learn from each other’s experiences, and collaborate on innovative solutions to the challenges of an aging population.

Membership demonstrates a city’s commitment to global age-friendliness and dedication to learning and improving. Members have access to a wealth of knowledge, resources, and support that can be leveraged to enhance our age-friendly initiatives and better serve older residents.

By 2034, America will have more adults 65 or older than children under 18. Agefriendly communities encourage and benefit from diverse citizen engagement by including residents in a process to identify the community’s needs, and develop and implement an action plan to address those needs. The benefits of an age-friendly city for older adults are significant. It fosters a more inclusive, supportive, and vibrant community, improving accessibility, enhancing social connections, and creating a more sustainable and resilient community. This designation is a testament to the commitment to create an environment where older adults can thrive and continue to contribute to the community.

The network aims to enable cities and communities worldwide to become increasingly age-friendly by developing innovative policies, projects, and programs that demonstrate evidence-based solutions based on eight domains. This plan includes an added domain related to emergency services that does not play a part in the original eight domains. This domain focuses on ensuring that the older population is well prepared and supported during emergencies.
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AGE-FRIENDLY DOMAINS

AGE-FRIENDLY DOMAINS
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AGE-FRIENDLY DOMAINS
DOMAIN 1: Outdoor Spaces and Buildings
An age-friendly community focuses on creating physical environments that are accessible, safe, and conducive to active aging. The natural surroundings outside play a crucial role for older adults’ physical and mental capacity. Promoting an environment where older adults can continue to participate fully in community life, maintain their health and well-being, and live independently for as long as possible is essential.

Some critical features to explore in this domain for an age-friendly community include, but are not limited to:

Accessibility: Public spaces and buildings should be easily accessible to older adults, including those with mobility issues or disabilities. Outdoor spaces and buildings need to be safe and clean. Examples include readily available, accessible elevators, ramps, and stairs.

Safety and Security: Buildings and outdoor spaces must be safe and secure. Good lighting, clear signage, non-slip pavements, and even sidewalks are needed to reduce the risk of falls and accidents.

Public Facilities: The availability of public toilets, seating, and rest areas is essential for older adults. These facilities should be allocated throughout the city and maintained to accommodate their needs.

Walkability: Outdoor spaces should encourage walking by providing well-maintained sidewalks, pedestrian crossings with sufficient crossing times, and traffic-calming measures. Both visual and audio cues should be integrated to enhance safety. Green spaces and parks should be spacious, available, clean, and have comfortable seating.

Inclusive Design: Urban planning and building design should consider the needs of older adults from the outset, incorporating features that enhance comfort, safety, and usability for people of all ages. Providing bicycle paths and pedestrian walkways should be separate from each other. In addition, pedestrian crossings should be safe, well-lit, and allow significant time to cross. Traffic enforcement and education are essential to maintain safety for pedestrians and drivers.
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AGE-FRIENDLY DOMAINS
DOMAIN 2: Transportation
Age-friendly communities need affordable, convenient, safe, and accessible modes of transportation to maintain and enhance their independence. Transportation is a critical influence on active aging, and it affects social participation and access to essential community resources. Some critical features to explore in this domain include:

Accessible Public Transportation: Public transit systems should be designed to accommodate the needs of older adults, including those with mobility impairments.

Affordable Transportation Options: Transportation should be affordable for older adults, often including discounted fares or subsidies for seniors.

This ensures that transportation is available for everyone.

Safe and Comfortable Transit: Safety in transportation involves well-lit and secure bus stops and transit stations, clear signage, and reliable and readable schedules. Transportation should also be available on night, weekends and holidays. Comfort is enhanced by providing shelter, seating, and protection from the elements at transit stops.

Availability of Various Transport Modes: There should be a range of transport options available, such as buses, trains, and shuttles, which can accommodate different needs. Paratransit or community-based transport can provide door-to-door service for those with more severe mobility issues. Alternate modes of transportation such as taxis, or on demand ride options like Uber and Lyft, should be accessible and affordable, and drivers should be patient and courteous. Transportation must be convenient for residents to utilize, and destinations must be widespread, including libraries, community centers, grocery stores, parks, health care facilities, and pharmacies.

Walkable and Safe Streets: Ensuring that streets are safe and walkable includes having well-maintained sidewalks, pedestrian crossings with adequate crossing times, and traffic-calming measures. Roads are well maintained, have good lighting, and are free of obstructions. Drivers are courteous and obey traffic laws.

Information and Education: It is crucial to provide clear and easily accessible information about transportation options, routes, schedules, and how to use them.
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AGE-FRIENDLY DOMAINS
DOMAIN 3: Housing
An age-friendly community needs safe, affordable, and convenient housing that allows older adults to live comfortably and independently for as long as possible. Housing is essential to the security and wellbeing of the community. It is critical to enable residents to age in place with dignity and comfort. Some important features to explore in this domain for an age-friendly community include:

Affordability: Housing should be financially accessible to older adults, ensuring they can afford to live in suitable homes without experiencing financial strain. Maintenance services should be affordable, and there needs to be reliable and qualified personnel to assist.

Accessibility and Adaptability: Various housing options should be available, such as single-family homes, multi-dwelling units (senior and intergenerational), accessory dwelling units (ADUs), condominiums, and assisted living options. Homes should be designed or modified to accommodate the physical needs of older adults.

Safety and Security: Ensuring that housing environments are safe is crucial. Neighborhood safety, with secure and well-maintained surroundings, is also a consideration.

Proximity to Services: Housing should be located near essential services such as medical facilities, grocery stores, public transportation, senior centers, community centers, and libraries.

Support Services: The availability of home-based support services, such as home health care, housekeeping, and meal delivery, is essential for enabling older adults to live independently. Intergenerational housing can assist older adults and help with social participation and isolation. 258
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AGE-FRIENDLY DOMAINS
DOMAIN 4: Social Participation
An age-friendly community needs affordable and accessible activities and opportunities for social interaction and engagement for people of all ages, abilities, and cultures. Some essential features to explore include:

Accessible and Affordable Activities: Social, cultural, and recreational activities should be affordable and accessible to all older adults. This includes providing venue transportation options and ensuring the activities are affordable.

Variety of Activities: A wide array of programs and activities must address various interests. This includes a wide range of events and activities to appeal to a diverse population, and encourage the participation of people of different cultural backgrounds and different ages.

Intergenerational Opportunities: Promoting intergenerational activities can help bridge the gap between different age groups, fostering mutual understanding and respect. This can include shared community projects, community and school programs, and family-friendly events.

Community Support: Encourage community organizations and local governments to support social participation for older adults through funding and community room usage. Partnerships between nonprofits and businesses can also enhance the reach of available activities. 259
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AGE-FRIENDLY DOMAINS
DOMAIN 5: Communication and Information
An age-friendly community has timely information and multiple sources, is multilingual, covers various topics, and is distributed widely throughout the community. Providing an opportunity to stay connected with events and essential information is necessary to maintain a quality of life. This domain includes several key components:

Accessible Information: Information should be available in multiple formats to accommodate different needs and preferences. This includes printed materials, large print, television captions, audio formats, and digital platforms. It is also essential to ensure that online information is accessible, and residents are educated on using technology to access information.

Clear and Understandable Content: Information should be simple, concise, and easy to understand. Visual aids, such as diagrams, graphs, and pictures, can also enhance understanding.

Regular and Timely Updates: It is crucial to inform older adults with frequent informational updates. This includes information on community events, health services, public safety alerts, and other relevant news.

Information should be disseminated frequently through various channels.

Inclusive Communication Channels: Utilizing a mix of traditional and modern communication methods ensures that information reaches a broad audience. This includes newspapers, radio, television, kiosks, community bulletin boards, newsletters, social media, and websites.

Ensuring that older adults are aware of and can access these channels is critical.

Digital Literacy Support: Providing training and support to help older adults use digital technologies can enhance their ability to access information. This includes teaching them how to use computers, smartphones, and the internet safely and effectively. Community centers, libraries, youth advisory committees, and senior organizations often play a role in offering these resources.

Responsive Services: It is essential to establish responsive communication channels where older adults can ask questions and seek assistance. These may include helplines, customer service centers, concierges, and support services. It is also essential to ensure that staff are trained to be patient and supportive when interacting with older adults.
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AGE-FRIENDLY DOMAINS
DOMAIN 6: Respect and Social Inclusion
To enhance their well-being, older adults must feel included, valued, and respected in their community. Intergenerational interactions can be beneficial in understanding generational differences. The community shows acceptance of older adults regardless of gender, religion, economic status, cultural background, or race. An age-friendly community explores the following features:

Positive Attitudes Towards Aging: It is crucial to encourage favorable perceptions of aging and counter-ageism. This involves public awareness campaigns and education highlighting older adults’ contributions.

Inclusive Community Activities: Creating opportunities for older adults to participate in community activities and events helps promote social inclusion.

Intergenerational Opportunities: Facilitating interactions between different generations can foster mutual respect and understanding.

Intergenerational programs in schools, workplaces, and community centers can help bridge the gap between young and old, creating a more cohesive community that socializes and works together.

Recognition of Contributions: It is essential to acknowledge and celebrate the contributions of older adults to their families, communities, and society. Recognizing older people in their community for their past and present contributions is crucial to increasing self-esteem. This can be done through awards, public recognition events, and media stories highlighting their achievements and roles.

Involvement in Decision-Making: Including older adults in decisionmaking processes, especially those affecting their lives, ensures their voices are heard and respected. This can be achieved through advisory boards, commissions, and community boards.
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AGE-FRIENDLY DOMAINS
DOMAIN 7: Civic Participation and Employment
An age-friendly community values the intellect and experience of older adults and their contributions to public decision-making for the betterment of their community. Older adults need to enhance their sense of purpose, belonging, and economic security, which can improve their overall well-being. Some critical elements to explore include:

Employment Opportunities: It is crucial to create and support employment opportunities for older adults. This includes promoting flexible work options, part-time jobs, and age-friendly workplace practices. Employers should be encouraged to value the experience and skills of older workers, and provide education and training to expand their skills so that older people can stay and/or return to the workforce.

Volunteerism: Encouraging volunteer activities in both public and private sectors allows older adults to contribute to their communities, stay active, and maintain social connections. Volunteer programs should be well-publicized in multiple venues and locations.

Supportive Environments: Creating environments that support community participation and employment involves removing barriers and providing resources. This includes ensuring transportation to work and volunteer sites, accessible buildings, and supportive legislative policies that accommodate the needs of older adults.

Recognition and Incentives: Recognizing the contributions of older adults in the workforce and volunteer roles can motivate continued participation. This includes awards, public acknowledgments, and other forms of recognition.
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AGE-FRIENDLY DOMAINS
DOMAIN 8: Community Support and
Health Services
An age-friendly community provides adequate access to a wide array of healthcare services that maintain, enhance, and restore health. Some critical features to explore in this domain include:

Accessible Health Services: Health services should be accessible to older adults, both physically and financially. Care delivery needs to coordinate services across different providers and sectors to help ensure that older adults receive holistic care tailored to their needs.

Community-Based Supports: Access to community-based support services, such as home care, meal delivery, and transportation services, enables older adults to live independently for longer.

Support for Caregivers: It is crucial to recognize and support the role of informal caregivers, such as family members and friends. This includes facilitation of: providing respite care, training, and resources to help caregivers manage their responsibilities effectively, and care for themselves physically and mentally.

User-Friendly Information: Clear, simple, and accessible information about available health and social services is essential. Older adults should know the available services and resources and how to access them. Information should be disseminated through various channels to reach as many people as possible.
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Action Plan
The Age-Friendly Action Plan is a five-year framework developed by communities to create environments supporting older adults’ good quality of life while aging. It acts as a roadmap for communities to develop policies and implement projects to make a city a better place to age gracefully, thrive, and be independent.

In developing an action plan, the city connected with its residents in many ways. The city was initially age-friendly certified through the World Health Organization in 2011.

The Senior Commission applied in June 2011. Some of the overarching goals included developing mechanisms to involve older people through the age-friendly cities cycle, developing a baseline assessment of the age-friendliness of the city, establishing a summary of findings of the Age-friendly Cities Health Trust Sponsored Qualitative Assessment, and developing a three-year city-wide action plan based on the findings of this assessment.

The City Councils of Los Altos and Los Altos Hills charged the Senior Commission to accomplish some of the above mentioned goals. The commission advised both councils on senior needs and issues, recommended programs and resources for seniors, and gathered information from the senior community. The Senior Commission consists of nine members: six from the city of Los Altos and three from the town of Los Altos Hills.

The Senior Commission developed a “soft” survey, approved by both councils, and mailed approximately 4,500 questionnaires to residents 55 and older in January 2011.

ACTION PLAN INTRODUCTION
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The commissioners then entered data, and the comments were analyzed with an emphasis on recurring themes. The questionnaire illustrated that seniors have much to say about their perception and desire to develop an age-friendly community. The top five concerns identified by the questionnaire
included:
• Transportation.
• Aging in place in their community.
• Updating the senior center.
• Keeping active physically and mentally, in addition to meeting needs related to emergency preparedness.

In addition to the baseline assessment undertaken by the survey, the Health Trust Foundation hired a small group of graduate students in Gerontology to compile an inventory of resources on age-friendliness and opportunities for improvement.

The city of Los Altos has accomplished many age-friendly projects from 2011 to its present date. The Senior Commission, alongside city staff and other stakeholders, assisted in the project to demolish the old community center and build a new community center that included programming and dedicated services for older adults. The Senior Commission also continues to advise both Los Altos Hills and the city of Los Altos regarding senior issues. They continue to gather information from the senior community and assist in recommending, planning, and promoting programs, services, and resources. City staff, in collaboration with the Senior Commission, continue to expand programming to meet the goals of the eight domains.

The city of Los Altos Adult 50+ Program has continued to focus on providing programs, activities, and services. It is geared toward providing accessible transportation, inviting outdoor spaces, quality community and health services, volunteer opportunities, and access to recreation/social activities, as evidenced by its expansive quarterly activity guide.

Club 55, a monthly outdoor pop-up nightclub for Los Altos and Los Altos Hills residents aged 55 and over, takes place in the Community Center Grand Oak Room and courtyard between May and October. Club 55 began as a project of Los Altos Forward, a volunteer community group to promote the vibrancy of downtown.

ACTION PLAN INTRODUCTION
ACTION PLAN INTRODUCTION (continued)
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It was supported by donations at the door and was so successful that it now operates under the umbrella of the Adult 50+ Program.

The city provides the space, facility attendants, and apply for the appropriate permits needed for the event.

A RideCare program was established in 2018, and the current AARP Driving License Renewal Study program encourages greater mobility. Contract classes are offered in education, card games, exercise, and program activities that promote productivity. In implementing and embracing the essence of age-friendly cities, the Los Altos Senior Commission has developed detailed and comprehensive work plans (2022-2024) which integrate the eight domains.

The city of Los Altos continues to move forward to implement their goal: “The mission of our city staff, council, commissions, committees, and volunteers is to foster and maintain the city of Los Altos as a great place to live and raise a family and continue living in a community that is healthy, vibrant, inclusive, diverse, accommodating and intergenerational.” In 2024, the city started working with the Center for Age-Friendly Excellence (CAFE) to undertake the project of developing an Action Plan. Los Altos needed to recertify as the American Association of Retired Persons (AARP) is now the nationally designated organization that certifies cities as age-friendly. The process involved distributing the AARP survey in the community (248 completed online and 68 completed by hard copy); creating a task force and three focus groups, conducting one town hall meeting, and interviewing multiple staff members. Center for Age-Friendly Excellence conducted the focus groups in April, and a town hall in May 2024.

The action plan will include goals, strategies, steps to accomplish goals, and partners accountable for the goals in relation to the eight domains categorized under the World Health Organization.

Additionally, Los Altos has added a ninth domain to address emergency services. Goals will be measurable, and objectives will be based on the assessment and engagement findings. Strategies and actions will be incorporated to reach the overall aim of the goals. Action goals will be both short and long-term, in addition to identifying which departments, commissions, and partners will be responsible for oversight. Some other items may be long-term future needs, which will develop with new technology and growth.

ACTION PLAN INTRODUCTION
ACTION PLAN INTRODUCTION (continued)
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18 | Los Altos Age-Friendly Action Plan - 2024
There will be a project spreadsheet for Council, staff, and the Senior Commission to refer to, monitor, and evaluate the Los Altos Age-Friendly Projects 2025-28 over the next few years. Building partnerships, advocating for policy changes, and securing ongoing funding and support to sustain this action plan will be essential.

This document will evolve so that the City Council, staff, and residents can continually evaluate and change it to reflect the community’s ongoing needs. The projects mentioned throughout the action plan are purely suggestions and recommendations under the direction of the Council. An age-friendly action plan aims to create an inclusive community where older adults can thrive, retain independence, maintain all dimensions of their health, and enhance their quality of life.

ACTION PLAN INTRODUCTION
ACTION PLAN INTRODUCTION (continued)
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DOMAIN 1:

Outdoor Spaces and Buildings
An age-friendly community should have an outside environment which is clean, safe and well-maintained. In addition, adequate outdoor seating should be available in parks, open event space, and throughout the city. Sidewalks, roads and pavement should be welldesigned, level, wide enough to accommodate wheelchairs, and be clear of any obstructions such as parked cars and trees. “We need more
gathering
places for our
residents and
also additional
benches to
rest and relax.”

SURVEY RESULTS
DOMAIN 1: OUTDOOR SPACES AND BUILDINGS
62% of respondents rated the community as fair to
excellent in having sidewalks that are in good
condition, safe for pedestrians, and accessible for
wheelchairs or other assistive mobility devices.
64% of respondents rated the community as fair to
excellent in having streets and intersections that
are well-lit, accessible, and safe.
83% of respondents thought the community had a
sufficient amount of benches for resting in public
areas like parks, sidewalks and public buildings.
96% of respondents rated the community as fair to
excellent in having well-maintained parks.
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Agenda Item # 14.
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Utilize parks and open spaces to promote health wellness, relaxation, socialization, and programming opportunities.
a. Develop a park brochure which includes all park locations and amenities included at each park.
b. Work collaboratively with Parks, Arts, Recreation and Cultural Commission (PARC) to support senior use/age-friendly programming. Hold a joint meeting between Council, Senior Commission, PARC Commission to collaborate with the public to survey and prioritize open space programming.
c. Develop a senior ad hoc subcommittee to discuss and research more comfortable seating, “Age-Friendly Furniture”, for parks and other open space areas in the downtown.

Encourage inclusion of age-friendly equipment when renovating parks.

DOMAIN 1: OUTDOOR SPACES AND BUILDINGS
DOMAIN 1: Outdoor Spaces and Buildings
GOAL: Provide a safe, clean, accessible, inviting and
enjoyable city for all ages.

STRATEGIES
1 Please refer to Appendix A for extensive recommendations contained in the projects spreadsheet. The goals and strategies described here and in the following domains are just a quick overview of potential projects and options. * I/P: In Progress

RESPONSIBLE STAFF
Parks & Recreation
Public Works

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Senior Commission
PARC Commission
Community Volunteers

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Council
PARC Commission
Senior Commission
Community Volunteers

RESPONSIBLE STAFF
Parks & Recreation

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P*)

PARTNERS
Senior Commission
Community Volunteers
PARC Commission
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21 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 1: OUTDOOR SPACES AND BUILDINGS
DOMAIN 1: Outdoor Spaces and Buildings
GOAL: Provide a safe, clean, accessible, inviting and
enjoyable city for all ages.
d. Upgrade Grant Park. Consider improvements related to having hot water, HVAC, ADA improvements, painting, electrical upgrades and other cosmetic improvements.

STRATEGIES (continued)
Promote pedestrian safety among older adults in the community. a. Survey and develop a walking audit where older residents assess pedestrian safety components such as uneven sidewalks, signage blockage from tree branches, ADA accessibility, potential crosswalk improvements, and lack of lighting. (Consider restrictions under the Dark Skies Ordinance, and the potential of implementing a Neighborhood Assessment district related to sidewalk improvements.) b. Work with community partners to provide educational seminars on pedestrian and bicycle safety in addition to the Vision Zero Program.
2 (Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Parks & Recreation
Public Works
Finance

TIME FRAME
2-3 Years
METRIC
YES/NO
(I/P)

PARTNERS
Senior Commission
PARC Commission
Community Volunteers

RESPONSIBLE STAFF
Public Works

TIME FRAME
1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Senior Commission
Community Volunteers
PARC Commission

PARTNERS
Senior Commission
Complete Streets
Commission
Police
Schools
Bike/Pedestrian Advisory

TIME FRAME
6 Months
METRIC
YES/NO
(I/P)

RESPONSIBLE STAFF
Police
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Agenda Item # 14.
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DOMAIN 2: TRANSPORTATION
DOMAIN 2:

Transportation
An age-friendly community should have accessible and affordable transportation options throughout the city. It is difficult to remain independent when transportation options are limited. Mobility education related to existing options such as the RideCare program need to be disseminated, and staff available to assist with technology and paperwork is essential.
“I would like to
see a shuttle
run throughout
our city with
senior friendly
hours: 10:00am2:00pm; we
definitely need
more accessible
transportation.”

SURVEY RESULTS
34% of respondents rated the community as fair to
excellent in providing public transportation that
is safe and stops at areas that are accessible to
people of varying physical abilities.
42% of respondents rated the community as fair to
excellent in providing public transportation that is
accessible and convenient.
92%
of respondents rated the community as fair to 74% excellent in enforcing the speed limit in their city. of respondents surveyed drove themselves,
followed by utilizing a ride source company such
as Uber and Lyft, and relying on others to transport
them.
93% of respondents rated the community as fair to
excellent in providing traffic signs that are easy to
read.
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Agenda Item # 14.
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DOMAIN 2: Transportation
GOAL: Improve mobility options for older adults.

Educate older adults on various transportation resources; develop a centralized resource page that incorporates transit options. Develop an age-friendly page on the city website with a transportation resource subheading. Offer transportation workshops once or twice a year to connect older adults with transportation resources and options. a. Increase distribution of RideCare Program information. Work on “Paper Angels” (staff to help with reimbursement forms). Documentation can sometimes be difficult and/or residents don’t know how to download forms and attach receipts. Consider developing a gift card system for the RideCare Program. https://www.losaltosca.gov/parksrec/page/move-ridecare-program b. Utilize other modes of transportation such as RideCare, Avenidas, and Little House:
https://www.avenidas.org/programs/door-to-door/
c. Share important resources:
i. Lyft concierge service at Little House (Community Center in Menlo Park):
https://1pvi.org/ridepvi/.
ii. Santa Clara County Senior Mobility Guide: Senior Program-VTA. Includes additional information related to Senior Clipper cards, Accessibility and ACCESS Paratransit.
iii. Go Go Grandparent at (855) 464-6872 does something similar to door-to-door and schedules rides for residents using Lyft and Uber.
iv. VTA ACCESS Paratransit program
v. Senior Nutrition Programs, in which bus passes and other transportation options are available for people who qualify through the Elder Index and need transportation to senior nutrition programs: https://socialservices.sccgov. org/food-assistance/senior-nutrition-program/transportation-services. vi. Transit Resource: VTA First-Time Transit Rider Guide

STRATEGIES
DOMAIN 2: TRANSPORTATION
1 (Please refer to Appendix A for further information on potential projects.)

PARTNERS
Avenidas
VTA
Aging and Adult Services
Planning Commission
Complete Streets
Commission
Senior Commission

RESPONSIBLE STAFF
Public Works
Parks & Recreation

TIME FRAME
6 Months
METRIC
YES/NO
(I/P)
272
Agenda Item # 14.
24 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 2: Transportation
GOAL: Improve mobility options for older adults.

STRATEGIES (continued)
DOMAIN 2:
2 TRANSPORTATION
Look at ways to partner with cities to provide transportation options. a. Develop a volunteer driving program to take residents to their destinations in the city (research Brisbane Village Helping Hands Program): https://brisbanevillage.org/ services-provided/.
b. Research the possibility of partnering with neighboring cities to develop a pilot shuttle system. Develop age-friendly hours for the shuttle to run from 10:00am-3:00pm.

Research best options for a potential loop within the city that would be most beneficial for residents.

PARTNERS
Technology Companies
County of Santa Clara
Los Altos Hills
Mountain View
Palo Alto
Planning Commission
Complete Streets
Commission
Senior Commission
City of Brisbane

RESPONSIBLE STAFF
Public Works
Parks & Recreation

TIME FRAME
2-3 Years
METRIC
YES/NO
(I/P)
273
Agenda Item # 14.
25 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 2: Transportation
GOAL: Improve mobility options for older adults.

STRATEGIES (continued)
DOMAIN 2:
3 TRANSPORTATION
Research the potential of senior safety zones and additional traffic safety and calming measures.
a. Investigate speed calming measures such as speed bumps, lights around stop signs, speed radar signs, and increased police presence at busy intersections. b. Offer AARP Smart Driver Courses and Age Well, Drive Smart: Senior Driver education courses.
c. Research older adult safety zones with reduced speed limits close to senior/ community centers and retirement communities. Intertwine into Vision Zero document: Senior Zones.
d. Increase police enforcement and incorporate technology to streamline duties.

PARTNERS
Senior Commission
Complete Streets
Commission
Police
Community Volunteers
California Walks
DMV
AARP

RESPONSIBLE STAFF
Public Works

TIME FRAME
2-3 Years
METRIC
YES/NO
(I/P)
274
Agenda Item # 14.
26 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 3: HOUSING
DOMAIN 3:

Housing
Housing is essential to the safety and well-being of residents in a city.

The cost of housing is a major factor influencing where older people want to live, work and maintain their quality of life. Multiple housing options need to be considered in a city, whether that is preserving existing safe housing structures, building new senior developments, or encouraging co-housing solutions. It is important to remember that housing be conveniently located near public transportation, health clinics, businesses, and day to day access to essential services. “I want to age
in place and
stay in my
home; it’s
getting harder
to do that
because of
affordability.”

SURVEY RESULTS
45% of respondents rated the community as a fair to
excellent range in offering housing options for
adults of varying income levels such as older active
adult communities, assisted living, and communities
with shared facilities and outdoor spaces.
78% of respondents rated the community as fair to
excellent in providing home modification and repair
contractors who are trustworthy and do quality
work, in addition to being affordable.
92% of respondents thought it was very important or
extremely important to live independently in their
own home as they age.
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Agenda Item # 14.
27 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 3: Housing
GOAL: Provide resources and options for older
adults to age in place, in addition to gathering
input from residents on future housing policies.

Raise awareness and understanding of housing issues and opportunities. a. Direct older adults to the newly added housing page on the city website: https:// www.losaltosca.gov/housing.
b. Offer workshops on affordable housing options for older adults. c. Publish affordable housing opportunities in the city e-newsletter and Town Crier. d. Work with County of Santa Clara Housing Sharing Program: Santa Clara County House Sharing Program - (408) 325-5134.
e. Educate residents about ADU’s; helps with intergenerational housing: Accessory Dwelling Units.
f. Provide opportunities to ensure older adults are included in discussing housing issues. g. Direct older adults to the Los Altos Housing Element which provides a comprehensive strategy for providing the production of affordable housing in the community: https:// www.losaltosca.gov/development-services/page/los-altos-housing-element.

Partner with service providers to help seniors hire trusted repair providers. a. Work with Rebuilding Together Silicon Valley to utilize as a resource to provide affordable repairs and incorporate ADA improvements: https://rebuildingtogethersv.org/.

STRATEGIES
DOMAIN 3: HOUSING
1 2
(Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Development
Services

TIME FRAME
1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Rebuilding Together Silicon
Valley
Heart of the Valley

RESPONSIBLE STAFF
Development
Services

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)
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Agenda Item # 14.
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DOMAIN 4: SOCIAL PARTICIPATION
DOMAIN 4:

Social Participation
An age-friendly community encourages social participation and social support which are strongly connected to good health and well-being throughout life. According to the Surgeon General’s Advisory, U.S.

Surgeon General Dr. Vivek Murthy warns about the public health crisis that loneliness and isolation pose to the American public (Our Epidemic of Loneliness and Isolation, 2023). It is important to have affordable, accessible, inclusive and intergenerational activities for older adults to participate in. Integrating generations, cultures and communities encourage opportunities for participation by people of different ages and levels of ability.
“Our new
community
center is a
treasure to
this city, and
is a wonderful
gathering
space to
interact with
each other.”

SURVEY RESULTS
59% of respondents rated the community as fair to
excellent in providing activities that involve both
younger and older people.
69% of respondents thought the community rated as
fair to excellent in providing a variety of cultural
activities for diverse populations.
74%
of respondents thought the community rated
as fair to excellent in providing activities geared
specifically toward older adults.
70%
of respondents rated the community as fair to
excellent in providing access to reliable and
affordable in-home high speed internet services.
87% of respondents thought the community has
conveniently located entertainment venues.
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Agenda Item # 14.
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DOMAIN 4: Social Participation
GOAL: Offer affordable and accessible events,
programs, activities and opportunities for social
interaction for all ages, cultures and abilities.

Develop and expand a broad spectrum of activities for people over the age of 50. a. Continue to disseminate information related to the Adult 50+ Program. b. Conduct a citywide survey to find out what hours and programs reflect people’s interests, and determine duplications and gaps in services being offered. c. Consider adding programs/workshops related to retirement, end of life care, topics related to being empty nesters, cooking, various speaker series, support groups for recently widowed and divorced, and field trips.

Encourage generations to feel connected and promote intergenerational programs. a. Have the younger generation interact with older adults at senior luncheons during the summer.
b. Publicize the Call a Friend Line California: (800) 971-0016 - ioaging.org/services/ friendship-line.
c. Schedule family nights with open seating at large tables and have board games available. d. Facilitate one-on-one mentoring/support, companionship, and space for seniors to tell their stories and exhibit their generational wisdom.

STRATEGIES
DOMAIN 4: SOCIAL PARTICIPATION
1 2
(Please refer to Appendix A for further information on potential projects.)

TIME FRAME
1 Year+
METRIC
YES/NO
(I/P)

PARTNERS
PARC Commission
Senior Commission
Faith Based Organizations

RESPONSIBLE STAFF
Parks & Recreation
Library

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Senior Commission
PARC Commission
Schools
Faith Based Organizations
Youth Commission
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Agenda Item # 14.
30 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 4: Social Participation
GOAL: Offer affordable and accessible events,
programs, activities and opportunities for social
interaction for all ages, cultures and abilities.

Improve communication about programs and events.
a. Disseminate information in multiple languages.
b. Disseminate information both printed and electronically. c. Partner with schools and Youth Commission to offer more tech classes, and increase interpersonal connections.
d. Improve outreach to people at risk of social isolation.

STRATEGIES (continued)
DOMAIN 4: SOCIAL PARTICIPATION
3 (Please refer to Appendix A for further information on potential projects.)

TIME FRAME
1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Senior Commission
Youth Commission
Schools
279
Agenda Item # 14.
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DOMAIN 5: COMMUNICATION AND INFORMATION
DOMAIN 5:

Communication and Information
An age-friendly community offers multiple modes of communication to help residents stay connected with events, and receive practical information in a timely manner in order to manage life and meet personal needs. Information is accessible and available to all ages and is inclusive. It is important to provide more information targeted to older people through newspapers, newsletters, bulletin boards and television; understanding that many people don’t own a smartphone, have a reliable WiFi connection, or feel comfortable with technology. “We have to
remember not
everyone owns
a computer
or has the
internet;
we need to
have as many
modes of
disseminating
information as
possible.”

SURVEY RESULTS
30% of respondents rated the community as fair to
excellent on providing community information in a
number of different languages.
55% of respondents rated the community as fair
to excellent in providing access to community
information in one central source.
of respondents rated the community as fair to
excellent in providing access to reliable and
affordable in-home high-speed internet.
74%
of respondents rated their community as fair to
excellent in providing access to computers and the
internet in public spaces such as libraries, senior
community centers or government buildings.
79%
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Agenda Item # 14.
32 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 5: Communication and Information
GOAL: Provide clear and concise information that
is timely, multilingual, utilizing multiple sources
and distributed throughout the whole community,
in addition to a centralized location.

Increase outreach to the senior community and develop an age-friendly resource page. a. Make printed information more accessible and encourage residents to sign up for eNotify. https://www.losaltosca.gov/subscribe - Sign up for the Senior Center Spotlight Newsletter. b. Place flyers at high pedestrian traffic areas such as coffee shops, popular restaurants, library, community center, parks, and faith based organizations. c. Develop an “Age-Friendly Corner” on the city website which includes health resources, transportation options, city events, department activities, nutrition resources, job and volunteer opportunities.
d. Develop a concierge service that reaches out to community members to see if they need resources, and assistance with resources geared toward older adults. e. Disseminate information in a variety of formats both print and electronic formats.

This may include installing electronic boards, disseminating flyers in multiple languages, installing kiosks, and distributing information at the Farmers’ Market. f. Raise awareness of existing programs and events through print and online dissemination. (Refer to Appendix B)
g. Create a communications task force to examine how to improve communication throughout the city.

STRATEGIES
DOMAIN 5: COMMUNICATION AND INFORMATION
1 (Please refer to Appendix A for further information on potential projects.)

PARTNERS
IT
Library
Senior Commission
Community Volunteers
Schools
Faith Based Organizations

RESPONSIBLE STAFF
Parks & Recreation

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)
281
Agenda Item # 14.
33 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 5: Communication and Information
Increase access to technology through programs and resources. a. Have the Youth Commission offers tech assistance to older adults twice a month. b. Have youth assist older adults to sign up for eNotify and AlertSCC. c. Coordinate and promote technology programs at the library. d. Consider re-designing a website so it is user-friendly for older adults. e. Provide translation capability and instructions on the city website.

STRATEGIES (continued)
DOMAIN 5: COMMUNICATION AND INFORMATION
2 GOAL: Provide clear and concise information that
is timely, multilingual, utilizing multiple sources
and distributed throughout the whole community,
in addition to a centralized location.
(Please refer to Appendix A for further information on potential projects.)

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)

RESPONSIBLE STAFF
Parks & Recreation
Library
282
Agenda Item # 14.
34 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 6: RESPECT AND SOCIAL INCLUSION
DOMAIN 6:

Respect and Social Inclusion
An age-friendly community offers an environment that is friendly, respectful and courteous. Engagement of older adults is encouraged, and it is important to focus on training service providers to understand how they can better respond to the needs of older people. “Our opinions
are important
here; this was
proven with all
our feedback
related to the
community
center.”

SURVEY RESULTS
90% of respondents rated the community as good to
excellent in being a place for people to live as they
age.
283
Agenda Item # 14.
35 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 6: Respect and Social Inclusion
Offer opportunities that encourage cultural arts and events which celebrate diversity. a. Create and support a diverse community that identifies as Los Altos, and supports its citizens. Survey a diverse array of residents to develop a calendar of cultural events throughout the year.
b. Train staff to be more culturally responsive and sensitive. c. Expand current English classes (ESL and Conversation Club is offered through the library so people can practice their English once a week).
d. Have event flyers in multiple languages.
e. Offer a cultural food event where restaurants donate a wide variety of food for the community to enjoy.

Expand programs to reach isolated seniors and/or homebound residents. a. Make social activities available to homebound residents by hosting online and in-person community events.
b. Establish a partnership with high schools to have students visit homebound seniors and develop friendships.
c. Encourage homebound seniors to sign up through www.eldera.ai to connect with younger generations, and establish weekly virtual conversations and activities.

STRATEGIES
DOMAIN 6: RESPECT AND SOCIAL INCLUSION
1 2
GOAL: Ensure that older adults remain engaged in
their community, and provide an environment that
is inclusive and serves the diverse needs of the
community.
(Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Library
Parks & Recreation

TIME FRAME
6 Months
to 1 Year
METRIC
YES/NO
(I/P)

RESPONSIBLE STAFF
Parks & Recreation
Library

TIME FRAME
1 Year
METRIC
YES/NO
(I/P)

PARTNERS
Community Volunteers
Senior Commission
Schools
284
Agenda Item # 14.
36 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 6: Respect and Social Inclusion
GOAL: Ensure that older adults remain engaged in
their community, and provide an environment that
is inclusive and serves the diverse needs of the
community.

Continue to offer intergenerational programs and opportunities. a. Change the image of “senior” or elderly to reflect what those, 50 and older, have to offer to the community. Consider them “The Wisdom Generation.” This empowers this demographic to maintain dignity even if they have physical limitations. b. Have the Youth and Senior Commission work together and offer intergenerational opportunities.

STRATEGIES (continued)
DOMAIN 6: RESPECT AND SOCIAL INCLUSION
3 (Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Parks & Recreation

TIME FRAME
1-2 Years
METRIC
YES/NO
(I/P)

PARTNERS
Youth Commission
Senior Commission
285
Agenda Item # 14.
37 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 7: CIVIC PARTICIPATION AND EMPLOYMENT
DOMAIN 7:

Civic Participation and Employment
An age-friendly community offers employment and volunteer opportunities for older people to thrive and remain actively involved.

Volunteering can help people stay healthy and live longer. Older people would like to have more opportunities to volunteer, and work toward jobs that are better tailored to their needs and interests. This could also lead to efforts to encourage civic participation. “It’s important
to feel
wanted and
productive.

Being able
to volunteer
gives me
a sense of
belonging.”

SURVEY RESULTS
22% of respondents rated the community as fair to
excellent in providing flexible job opportunities for
older adults.
67% of respondents rated the community as fair to
excellent in having opportunities for older adults
to participate in decision-making bodies such as
community commissions or committees.
of respondents rated the community as fair to
excellent in providing a range of volunteer activities
to choose from.
79%
of respondents thought it was somewhat likely to
extremely likely they would continue to work as 80%
long as possible, rather than choosing to retire.
286
Agenda Item # 14.
38 | Los Altos Age-Friendly Action Plan - 2024
DOMAIN 7: Civic Participation and Employment
GOAL: Promote and increase opportunities to
provide employment and volunteer options.

Create a centralized location to post employment and volunteer opportunities. a. Set up a centralized location both on the website, and a bulletin board to post job and volunteer opportunities.
b. Work with nonprofit organizations and Chamber of Commerce to advertise job and volunteer options. Increase opportunities for volunteer activities such as “Compassion Week”.
c. Arrange transportation for volunteers who are helping with city events. d. Hold a job and volunteer fair. Have tables representing local nonprofits, city commissioners and any other entities that need volunteers.

Engage seniors in local government.
a. Encourage council members to have “Coffee with Council” on a rotation basis, have two council members set up a booth at the Farmers’ Market and talk with community members.
b. Develop a senior civics academy program to engage residents in order to foster civic leadership and improve Los Altos resident’s knowledge and understanding of the functions and responsibilities of local government. The academy is a way for seniors to become involved in their community. There is an opportunity to meet city leaders, staff, and department heads. Residents can learn how the city makes decisions and tackles challenges by listening to presentations and participating in interactive activities.

It is an opportunity to learn about commissions and advisory groups where residents may want to volunteer to serve.
c. Encourage older adults to apply for commissions.

STRATEGIES
DOMAIN 7: CIVIC PARTICIPATION AND EMPLOYMENT
1 2
(Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Parks & Recreation
Human Resources

TIME FRAME
2-3 Years
METRIC
YES/NO
(I/P)
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DOMAIN 8: COMMUNITY SUPPORT AND HEALTH SERVICES
DOMAIN 8:

Community Support and
Health Services
An age-friendly community provides affordable and accessible healthcare for all. Health care and support services are essential and vital to maintaining health and independence in the community. There needs to be a sufficient number of caregivers and health personnel at all levels to provide care for all.
“We are lucky
to have
phenomenal
hospitals,
but we need
more health
education, and
caregivers to
take care of
people who
understand
the important
health
concerns of
seniors.”

SURVEY RESULTS
35% of respondents rated the community as fair to
excellent in offering a service that provides people
to help seniors easily find and access health and
supportive services.
66% of respondents rated the community as fair to
excellent in providing affordable fitness activities
specifically geared towards older adults.
of respondents rated the community as fair to
excellent in having respectful and helpful hospital 90% and clinic personnel.
of respondents rated the community as fair to
excellent in providing well-maintained hospitals and 92% healthcare facilities.
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DOMAIN 8: Community Support and Health Services
GOAL: Provide services and programs to support
older adults’ ability to age in place, and experience
a good quality of life.

Increase awareness of services and programs in Santa Clara County, especially related to Aging and Adult Services.
a. Provide and disseminate information and resources related to transportation, housing, nutrition and health. (refer to Appendix B)
i. https://mysourcewise.com/programs-services/information/ ii. https://mysourcewise.com/resource-connection/
iii. https://stgenssa.sccgov.org/debs/documents/SCC_Community_Resource_Guide.pdf iv. https://www.csacares.org/
v. https://ssa.santaclaracounty.gov/departments/department-aging-and-adult-services/ resources-older-adults
vi. https://socialservices.sccgov.org/food-assistance/senior-nutrition-program vii. http://sccld.org/community-resources/
Increase partnerships with local hospitals and clinics. a. Identify services, health services and other resources needed by older adults, and refer residents to programs which would be beneficial for both their physical and mental wellbeing. b. Have a health fair once a year and offer health prevention classes through the Community Center.
c. Have a booth at the Farmers’ Market that would offer free blood pressure checks. Work in partnership with Santa Clara County.
d. Hold educational series on various health related topics such as symptoms of stroke, cardiac disease, good nutrition, and diabetes.

STRATEGIES
DOMAIN 8: COMMUNITY SUPPORT AND HEALTH SERVICES
1 2
(Please refer to Appendix A for further information on potential projects.)

RESPONSIBLE STAFF
Parks & Recreation

TIME FRAME
2-3 Years
METRIC
YES/NO
(I/P)
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ADDITIONAL DOMAIN: EMERGENCY SERVICES
ADDITIONAL DOMAIN:

Emergency Services
The city of Los Altos is committed to preparing, responding, and recovering from emergencies. Residents are encouraged to be prepared—whether it is a small power outage or a natural disaster like an earthquake. It is important to: know what to do, where to go, what to bring and/or what to have on hand. It is vital that everyone, especially older adults, prepare to reduce the negative impacts of an emergency. Given the community’s concern about earthquakes, fires, and flooding, this domain is a good addition. Older adult residents want to be prepared and reduce the negative impacts of a disaster. “I’m always
worried about
homebound
people and
that they will
be forgotten
during an
emergency.”
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ADDITIONAL DOMAIN: EMERGENCY SERVICES
ADDITIONAL DOMAIN: Emergency Services
GOAL: Educate and ensure older adults are
aware and included in emergency preparedness
operations.

Provide emergency preparedness training for older adults throughout the city. a. Consider developing Neighborhood Network Directories throughout the city (would entail neighbors volunteering their contact information and possibly occupation). Neighbors with this information may be able to assist during an emergency. b. Assess existing Block Action Teams program (BAT) and see which geographical areas need additional outreach. Consider combining with Neighborhood Network and Resilient Los Altos: Resilient Los Altos.
c. Have police and fire departments work together to host a Public Safety Fair. One was held by the Police Department in 2023. This is an opportunity to have the Youth Commission assist older adults to sign up for AlertSCC, and disseminate information related to emergency to-go bags.
d. Develop an emergency checklist flyer to distribute to the community. Place in the water bill once a year. A current checklist exists on the city website: https://www.losaltosca.gov/ police/page/emergency-supply-kits. In addition, include information related to Genasys (formally known as Zonehaven) and Cooling Centers. Have flyers in multiple locations and in multiple languages. Include this information in the e-newsletter and Town Crier. Consider placing it in the Parks & Recreation activity guide. e. Encourage downtown businesses to donate materials needed to assemble emergency togo bags. f. Educate residents about predesignated facilities for evacuation, cooling centers, and low air quality days.
g. Continue education around fire safety and evacuation. Los Altos Hills offers presentations regarding fire safety and protecting people’s homes: Fire Risk Reduction Programs. h. Research additional evacuation education. Look into Hi-Lo evacuation sirens. May only be used to notify the public of an immediate evacuation in case of an emergency. Hi-Lo Time to Go: https://www.countynewscenter.com/sheriff-mobile-hi-lo-siren-system-to-be-used-inemergency-evacuations/.

STRATEGIES
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Establish, promote and maintain emergency related programs and activities. a. Research the possibility of partnering with Fire/Police/Physicians and Los Altos Mountain View Community Foundation to develop a centralized list of homebound older adults and residents with disabilities.
b. Encourage residents who rely on electric medical equipment to sign up with the PG&E medical baseline program: Medical Baseline Program.
c. Support LAHCFD in forming a pilot Neighborhood Helping Neighbors Program which would require collecting and compiling information from residents to have on file in case of an emergency.
d. Research an At-Risk/Dependent Person Services program which offers families the opportunity to register their loved one who may be suffering from dementia, various disabilities, and Alzheimers. Refer to At-Risk/Dependent Person Services (Oxnard Police department).

STRATEGIES (continued)
ADDITIONAL DOMAIN: EMERGENCY SERVICES
ADDITIONAL DOMAIN: Emergency Services
GOAL: Educate and ensure older adults are
aware and included in emergency preparedness
operations.
2 (Please refer to Appendix A for further information on potential projects.)

TIME FRAME
1-2 Years
METRIC
YES/NO
(I/P)

PARTNERS
Santa Clara County Fire
Department
County EMS
Red Cross
Los Altos Emergency
Coordinator
Los Altos Mountain View
Foundation
Community Volunteers/
Physicians
PG&E

RESPONSIBLE STAFF
Police
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STRATEGIES (continued)
ADDITIONAL DOMAIN: EMERGENCY SERVICES
ADDITIONAL DOMAIN: Emergency Services
GOAL: Educate and ensure older adults are
aware and included in emergency preparedness
operations.
(Please refer to Appendix A for further information on potential projects) Almond Fire Station

TIME FRAME
1-2 Years
METRIC
YES/NO
(I/P)

RESPONSIBLE STAFF
Police
Fire
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APPENDIX A: AGE-FRIENDLY PROJECTS TO CONSIDER
Appendix A:

AGE-FRIENDLY PROJECTS TO

CONSIDER
Los Altos Age Friendly Projects: Los Altos Age Friendly Projects 2025-28 “Age is simply the number of years
the world has been enjoying you”
- Brightwater
This spreadsheet will guide staff, Council and the community to more specific implementation options and resources; in addition to serving as a roadmap and guide moving forward in developing a community that addresses the unmet needs of all residents.
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Appendix B:

CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Public Works
As part of the age-friendly action plan process, interviews were conducted with a variety of Los Altos staff across different departments. During this process, staff members had the opportunity to talk about current programs which relate to age-friendly policies and programs. Many of the departments have implemented age-friendly projects for all ages, and have verbalized their continual support in developing future projects through an older adult lens.

The Public Works department has completed many projects and tasks that benefit older adults through the maintenance and improvement of city facilities and infrastructure necessary to preserve the well-being of residents. On-going Public Works tasks include:
• Maintains the city’s sanitary sewer system through scheduled flushing and root foaming treatments to ensure functionality, reduce service interruptions, and preserve sewer main integrity.
• Manages the on-call spot repair contract for sewer mains, overseeing CCTV inspections and mainline and lateral repairs.
• Responds promptly to numerous sewer lateral calls and televises sewer laterals as necessary.
• Conducts customer service surveys following resident-reported sewer issues, with 95% expressing strong satisfaction (“Strongly Agree”) and 5% indicating satisfaction (“Agree”) regarding staff helpfulness, courtesy, timeliness, and professionalism. • Responds to over a thousand Underground Service Alert (USA) monthly tickets. 295
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Public Works (continued) • Conducts crack sealing of city streets to prevent asphalt deterioration and extend road lifespan.
• Responds to and repairs potholes within 24 hours of reporting. • Cleans and inspects stormwater catch basins to mitigate localized flooding during severe weather events.
• Restores stormwater drainage functionality by trimming vegetation, clearing flowlines, and grading to ensure proper drainage into various ditches.
• Repairs streetlights in response to residents’ reports and inspections.
• Replaces and installs decorative light standards for the downtown lighting improvements project.
• Installs solar lighting fixtures at various test sites to determine design and performance feasibility for the downtown lighting improvements project.
• Removes old-style waste receptacles and installs new decorative side-opening waste receptacles downtown.
• Removes litter daily in the downtown triangle to prevent polluting the storm drain system.
• Responds to and completes online community requests each year. • Manages the Annual Fats, Oils, and Grease (FOG) Program. • Oversees the capital improvement projects for sanitary sewer video inspection CCTV, CIPP corrosion rehabilitation, and sewer system repair as per the Sanitary Sewer Master Plan.
• Administers the Countywide Household Hazardous Waste
Collection Program, ensuring resources for residents’ hazardous waste disposal needs.
• Collaborates with Mission Trails Waste Systems (MTWS) and Cascadia to provide residents and businesses with free organic indoor/outdoor bins to comply with SB 1383.
• Manages the capital improvement project for annual street resurfacing.
• Implements citywide bicycle and pedestrian improvements along key corridors and school routes.
• Develops concept plans for the transportation improvement designs and hosts community meetings to collect feedback from 296
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Public Works (continued)
the public.
• Replaces damaged lighted crosswalks with a fully operational, double-sided LED audible system at selected locations.
• Replaces damaged and non-operational crosswalk systems with new Rectangular Rapid-Flashing Beacons (RRFB), solar-powered, double-sided LED audible systems at selected locations. • Performs field inspection and evaluation of all lighted crosswalk and Radar Speed Sign (RSS) systems to determine locations that need immediate improvements.
• Continues to host quarterly advisory committee meetings, outreach and educational programs/events, and promotions through the Los Altos Safe Routes to School (SRTS) Program.
• Continues to manage annual street improvement projects. Some future projects include the San Antonio Road Complete Streets Project, and the El Camino Real Improvement Project for pavement rehabilitation and installation of new bike lanes.

Other Projects/Tasks:
• Maintain non-operational systems at uncontrolled crosswalks that are not a part of grant-funded projects.
• Complete the design and rehabilitation of the Fremont Avenue Pedestrian Bridge Rehabilitation Project.
• Remove barriers to provide ADA access to the Hetch Hetchy Trail. • Continue to implement the regulations of the stormwater Municipal Regional Permit (MRP 3.0) Order adopted on May 11, 2022. • Clean and inspect 1,350 city-owned stormwater catch basins to minimize localized flooding during severe weather events. • Locate and clear vegetation from all stormwater outfalls in city creeks to minimize the risk of major flooding during severe storms. 297
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Library: Los Altos and Woodland
The Los Altos Library and Woodland Branch are a part of the Santa Clara County Library District, and serve all ages of the Los Altos, Los Altos Hills, and nearby unincorporated areas. The Los Altos Library aspires to be an inclusive space where everyone feels welcomed, supported in their lifelong learning, and energized to help evolve as a community. The main library is open 71 hours a week while the Woodland Branch is open 51 hours a week.

Programs and services, all free of charge, are available both in-person and online to meet the needs of the community. Patrons can get a free library card by visiting the library, or by getting a free eCard (https://sccld.org/card-application/). Library staff is available to assist with in-person needs, or support questions on the digital library. The website also has a service called Ask-a-Librarian, where patrons can communicate with a librarian when they are not inside a library building (https://sccld.org/ask-a-librarian/).

Library programs and services include: books, periodicals, newspapers, meeting pods, reference services, computers, laptops, printers, scanners, and WiFi (available inside and outside of the library building). The physical collection includes a wide array of resources:
books, large print books, audiobooks, DVDs, CDs, newspapers, and magazines. The online collection (https://sccld.org/online-library/) is available 24/7 and includes: eBooks and eAudiobooks (Overdrive, Hoopla, cloudlibrary); magazines (Flipster); newspapers (Mercury News, New York Times, Wall Street Journal); research articles (Harvard Business Review, Consumer Reports); streaming movies and courses (Kanopy—Criterion Collection, Great Courses), TV, and eMusic (Medici.tv).
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Library: Los Altos and Woodland
(continued)
The library supports an age-friendly community by providing information on many different topics including: technology, housing, aging, connecting with other adults, veteran resources, employment, and health. The library’s website has a section dedicated to seniors under Community Resources (https://sccld.org/communityresources/). Links are provided to the Santa Clara County Department of Aging and Adult Services, Institute on Aging, Sourcewise, Chinese Senior Health Resource guide, Meals on Wheels, Technology Help, and resources for veterans. In addition, the library provides several inperson programs and workshops on a variety of topics which include:
travel, gardening, health, meditation, arts and crafts, book clubs, and aging. All programs are free to attend.

For those that want to use the library during early hours, the Woodland Branch has a program called Open Access. This program allows patrons to enjoy the library from 8am – 11am on Sunday, Tuesday, and Thursday. The self-service hours provide patrons with the opportunity to enjoy exclusive access to browse books, check out library materials, relax and read, or use the WiFi, computers, printers, and copy machines.

For patrons who have difficulty getting to the library due to family illness, injury, medical condition, or disability, the Library offers the BookDash Home Delivery service (https://sccld.org/bookdash/). This home delivery service delivers library materials to a qualified patron’s front door. Patrons must complete an application to set up the service.

The Go Go Biblio (GGB) also facilitates mobile outreach to different community groups and events. The GGB is a mobile outreach vehicle that assists in bringing library services outside the library walls. Patrons can get library cards, check-out and check-in library materials.

The Los Altos Library also offers Passport Services for first time passports, replacement of passports, passport photo services, and more. Passport Services requires an appointment. Additional information can be provided by a librarian or viewed online (https:// sccld.org/passport/).

Older adults also have the opportunity to volunteer at the library in a variety of ways. Opportunities include volunteering at the Los Altos or Woodland Libraries, The Reading Program, or with the Friends of the Library (https://sccld.org/volunteer/).
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly City Manager’s Office and
Economic Development
The city is actively making the downtown more accessible for individuals who may have difficulty navigating busy business districts by removing unnecessary items from the public right-of-way.

The restaurants downtown, in partnership with city staff and through the guidance of Council-adopted guidelines, are currently building permanent parklets that will provide decked structures for patrons to eat in, with secure concrete planters and metal railings for increased public safety.

In this fiscal year, the city has budgeted to survey all downtown parking plazas, and will create a plan for repaving parking plazas, in order to make downtown more age-friendly for individuals who drive, park, and walk through these spaces and areas.

Fortunately, the city received a grant from the state of California to go towards increased solar lighting and electric-bicycle parking in the downtown and civic center that will increase safety and allow individuals who may need the electrical assist of an electric bicycle to visit downtown.
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Development Services Department
The Development Services department works to improve the built environment of the city of Los Altos. The Development Services department specifically oversees all functions of Land Use which include: Building & Safety, Business Licensing, Code Enforcement, Housing, Land Development Engineering, Planning & Zoning, and Sustainability. As a part of the department’s strategic plan, as set forth by the City Council, Development Services strives to create fair and equitable housing for all, which includes all ages and socioeconomics of the Los Altos community.

In related work, the Development Services department works at achieving the highest and best use of properties within the city and helps to integrate community priorities into all projects within Los Altos. Most recently, the city of Los Altos has been developing its own City-Standard Accessory Dwelling Unit (ADU) plans for the opportunity of all residents to permit and process the development of their own ADUs. Accessory Dwelling Units provide a unique opportunity for aging seniors to reside in their homes with the ability to have onsite care, or to downsize and remain in their lifetime homes. 301
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Los Altos Hills County Fire District
The Los Altos Hills County Fire District (the District) partners with several groups within the city of Los Altos. Our training manager, Victoria Bebee, collaborates with Resilient Los Altos, a volunteer organization focusing on emergency preparedness, and the Los Altos Hills CERT for preparedness training. Aside from the free classes offered to residents in emergency preparedness, basic First Aid, and fire prevention through SCCFD, the District has partnered with the Los Altos Police department to provide free Stop the Bleed training to the city’s residents. The district also has monthly training open to residents from the city, preparing residents for natural hazards, emergencies, and basic personal preparedness that Los Altos residents attend. Marketing is another way that the District disseminates information to its residents.

The public knows the information, and we place ads in the Town Crier and various publications within the city of Los Altos.

Age-Friendly Police
The Los Altos Police department is dedicated to providing the highest level of professional service to the community, promoting positive interactions, and building strong community partnerships. Communication with our residents is a critical component of the community policing model we pursue. The Los Altos Police department regularly updates the community regarding crime trends, prevention tips, and other public safety news. Residents are encouraged to connect with us to receive these critical updates.

This information is shared via social media like Facebook, Instagram, Twitter, Nixle, and 302
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Police (continued)
AlertSCC. We also share crucial information in the City Manager’s Weekly Update that residents can subscribe to. We are committed to expanding the reach of our messaging to our senior community that may not utilize technology regularly. This includes regular attendance at monthly senior luncheons hosted by the city, tabling at the Farmers’ Market, and disseminating critical information via the Town Crier newspaper.

The safety of our community is a shared responsibility between the Police department and our residents. Partnering together to prevent crime before it occurs is one way we can help ensure Los Altos remains a great place for seniors to live. The Los Altos Police department offers community crime prevention programs and services, including Neighborhood Watch, Vacation Home Checks, and Home Security Inspections. In addition, groups can request presentations on various topics, including crime prevention, identity theft, common scams, emergency preparedness, and Active Incident Response. We regularly conduct these presentations for HOAs, senior centers, medical facilities, and church groups.

The city of Los Altos partners with Resilient Los Altos, a volunteer organization focusing on emergency preparedness. In conjunction with Santa Clara County Fire, free classes are offered to residents on emergency preparedness, basic First Aid, and fire prevention.

This critical information is also disseminated at various city-sponsored events, including but not limited to the Annual Public Safety Fair, Farmers’ Market tabling, and the Art & Wine Festival. The city of Los Altos is currently hiring a full-time Emergency Coordinator to address and expand the emergency service needs of the community.

We look forward to expanding the emergency preparedness program in the future, including enhancing the Block Action Team program for disaster response and developing a centralized homebound resident directory for proper resource allocation and support. 303
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
The Parks & Recreation department strives to enrich the Los Altos community through active participation in life-long learning, health and wellness, community involvement, and recreation activities and events. The department also serves the community by providing preventative and on-call maintenance to the city’s parks, trees, outdoor and indoor facilities, fleet, and equipment.

The Recreation Division of the department offers programming for ages 50+ out of two locations at opposite geographic ends of the city, Grant Park and the Los Altos Community Center. Having two locations for 50+ programming creates a greater opportunity for participation by the target demographic that may have challenges finding transportation, or just find it rewarding to gather with others in their own neighborhood.

Most of the 50+ programming takes place at these two sites (Grant Park, Los Altos Community Center), although there are group excursions to a variety of bay area locations, in addition to pickleball at our gym located at Egan Junior High School. In the southeast end of the city, Grant Park consists of two buildings, and is open for senior drop-in and programming on Mondays and Wednesdays from 9am – 2pm. The Los Altos Community Center, which opened in 2021, is located in the north end of town, and has two designated spaces for 50+ programs, open Monday-Thursday from 9am – 2pm.

Age-Friendly Parks & Recreation Department
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Parks & Recreation Department (continued)
Here is a list of 50+ programs the city of Los Altos Parks & Recreation department offers:

Passport Program
The Parks & Recreation department has a program for adults 50+ that allows for a onetime annual payment for a membership, which provides free or reduced pricing for programs and trips. This Passport Program makes participating in 50+ programs easier, and encourages participation in future programming that are included.

Community Luncheon Program
The Adult 50+ Program hosts monthly, no cost lunches funded by the city to serve local area adults age 50 and older.

Cultural Exchange
The Adult 50+ Cultural Exchange Program invites local area seniors of any background to meet, exchange greetings, and develop cultural connections. The group meets regularly on the 2nd Tuesday of the month from 10:30am – 12pm at the Los Altos Community Center.

Excursions & Events
Staff works to provide appropriate and exciting excursions and special events throughout the year.

Services
The Adult 50+ Program coordinates a variety of activities and services including AARP tax consultations, technology tutoring, and a Health Insurance Counseling Program (HICAP).

Bocce Ball
The Los Altos Community Center has wonderful outdoor courts that opened with the Community Center in 2021.

Los Altos Community Center Bocce Ball Courts
Mondays - Thursdays, 9am – 1pm
Pickleball
Join your active adult 50+ peers for the recreational fun, camaraderie, and friendly competition of city gym pickleball!
Egan Junior High School
Mondays/Wednesdays, 6:30 - 9:30pm
Passport Program Members - Free
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APPENDIX B: CURRENT AGE-FRIENDLY PRACTICES
Age-Friendly Parks & Recreation Department (continued)
Ping Pong
Join the fun of ping pong, featured at Grant Park and the Los Altos Community Center.

Grant Park Community Center, Multi-Purpose Room
Mondays, 10:30am – 1pm
Los Altos Community Center, Grand Oak Room
Thursdays, 11:15am – 2pm
RideCare Program
Adult 50+ encourages adults to be more mobile and active within Los Altos and Los Altos Hills. We proudly administer the city’s RideCare Program which can help reduce the heavy burden of taxi fees on older adults in this vibrant community. The program is a full ride reimbursement for Passport members that make eligible rides through on-demand ride services within the community.

Bridge
Los Altos Community Center, Cedar Room
Thursdays, 10am – 2pm
The Parks & Recreation department staff and Senior Commission are also in contact and/ or active with 50+ resources within the community such as Sourcewise, County of Santa Clara and the Community Services Agency (CSA), just to name a few, and are always ready to facilitate those connections when requested.

Los Altos Community Center, Grand Oak Room
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APPENDIX C: THE CITY OF LOS ALTOS
Appendix C:

THE CITY OF LOS ALTOS
Los Altos is located in the heart of Silicon Valley in Santa Clara County, California. It is a city rich in history and development. Before European settlement, the area was inhabited by the Ohlone Native American people who lived in the religion for thousands of years hunting, gathering, and fishing. Spanish explorers and missionaries arrived in the late 18th century, and the area became part of the land grant system under Spanish and later Mexican rule. Rancho San Antonio was one of the prominent ranchos that covered parts of what is now Los Altos.

The history of modern Los Altos started in 1906 when Paul Shoup, a Southern Pacific Railroad executive, formed the Altos Land Company with friends. One hundred forty acres were purchased between Palo Alto and Mountain View. In 1907, many prospective investors purchased the first town lots. The original site of sale is located near the intersection of Foothill Expressway and Main Street. The town’s name gradually spread, and the unincorporated area was served by the Los Altos School District, which formed in 1910, and also includes Los Altos Hills.

Following World War II, Los Altos experienced significant growth. The post-war housing boom saw many new families moving to the area, attracted by its suburban charm and proximity to the burgeoning tech industry in nearby Palo Alto. Los Altos was incorporated as a city on December 1, 1952, and became the eleventh city in Santa Clara County. At the time of incorporation, it had a population of approximately 8,000 residents. Automobiles became the primary means of transportation rather than the train, so the Southern Pacific Railroad ceased operation in 1964.
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APPENDIX C: THE CITY OF LOS ALTOS
The City of Los Altos (continued)
The Los Altos area was located in one of the few remaining apricot orchards in Santa Clara County. It transformed from the “Valley of Heart’s Delight” into the current technology hub it is today, otherwise known as Silicon Valley.

The Los Altos History Museum provides insights into the city’s history, showcasing artifacts and exhibits related to its development. The J.

Gilbert Smith House, built in 1905, is now part of the museum and offers a glimpse into early 20th-century life in Los Altos. Due to its location in Silicon Valley, Los Altos has been home to many influential figures in the technology sector, including executives from companies like Apple, Google, and Facebook.

The Los Alto Museum opened in the spring of 2001 and is a three-level 8,200 square foot building. It was built entirely from private donations and the city of Los Altos became its owner in 2002.

The city boasts numerous parks, open spaces, and a well-developed system of trails, strongly emphasizing maintaining its green spaces and recreational facilities. The downtown area, characterized by tree-lined streets and small businesses, is the social and commercial hub, featuring a mix of boutique shops, restaurants, and community events. Los Altos hosts several annual events, including the Los Altos Arts & Wine Festival and the Pet Parade fostering a strong sense of community.

Los Altos continues to be a desirable place to live due to its safe neighborhoods and community-oriented atmosphere. It blends a rich and fantastic atmosphere, making it a unique and vibrant city for older adults to live and thrive.
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APPENDIX D: CITY GOVERNMENT
Appendix D:

CITY GOVERNMENT
Los Altos has a government structure and a history that reflects its development from a small computer town to a thriving suburban community. Los Altos was incorporated as a city on December 1, 1952. Prior to incorporation, the area was governed by Santa Clara County. As the community grew, residents sought more local control over land use and public services, leading to the decision to incorporate as an independent city.

Los Altos operates under a council-manager form of government. The Council consists of five members who are elected at-large by the city’s residents. Council members serve four-year terms, with elections staggered to ensure continuity. The Council does select one of its members to serve as mayor for a one-year term. The day-to-day operations of the city are managed by the city manager who is appointed by the City Council.

Los Altos does have several advisory commissions and committees that provide input to the City Council on various issues. These include but are not limited to the Planning Commission, PARC Commission, Environmental Commission, and others.

Los Altos’ government structure and layout reflect its commitment to maintaining a high quality of life for its residents. The city’s emphasis on local control, involvement, and efficient public services has contributed to its reputation as desirable to age, live and work in Silicon Valley.
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APPENDIX D: CITY GOVERNMENT
City Government (continued)
Mission Statement
The city of Los Altos is committed to addressing the changing needs of its residents and employees. The mission statement of Los Altos is “Foster and maintain the city of Los Altos as a great place to live and to raise a family.”
The city will accomplish this mission by:
• Assuring responsive and reliable police, fire, sewer, garbage, cable TV and animal control services;
• Maintaining and improving city streets, parks and municipal facilities; • Providing leadership and oversight in city-wide planning and construction to assure orderly, safe and attractive development;
• Encouraging and regulating local businesses to provide the products and services needed by residents and property owners, where they need them; • Providing recreation facilities and services, especially for families and senior citizens; • Preserving historical and cultural roots;
• Maintaining liaison and cooperation with local schools, organizations and agencies, neighboring cities, and the county, region, state, and federal governments to fulfill our obligations and take advantage of our opportunities; and • Nurturing and promoting the traditions of volunteerism, philanthropy and participation that transform our city into a vibrant, caring community. 310
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APPENDIX D: CITY GOVERNMENT
City Government (continued)
Administrative Staff

APPOINTED BY CITY COUNCIL
City Manager Gabriel Engeland
City Attorney Julie Houston

EXECUTIVE TEAM
Assistant City Manager Jon Maginot
Assistant City Manager for Land Development Nick Zornes Assistant to the City Manager Anthony Carnesecca
City Clerk Melissa Thurman
Human Resources Director Irene Barragan
Interim Finance Services Director Stephanie Beauchaine
Police Chief Saskia Lagergren
Parks & Recreation Director Manuel Hernandez
Public Works Director Aida Fairman
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APPENDIX D: CITY GOVERNMENT
City Government (continued)
Organizational Chart — Citywide by Function
& Fleet
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APPENDIX E: DEMOGRAPHIC PROFILE
Appendix E:

DEMOGRAPHIC PROFILE
Los Altos is located in Santa Clara County and has a population of 29,495 (2024). There has been a decrease in population by 5.93% since 2020. The median age is 46.6 years:

47.1 years for females, and 45.8 years for males.

Race: The population of Los Altos is 54.55% White, 36.76% Asian, 6.02% two or more races, and 2.67% Other. There are 23,552 adults (6,375 of whom are seniors) in Los Altos.

Language: Among Los Altos residents, 65.74% speak only English and 34.26% speak other languages. The non-English language spoken by the largest group is Asian and Pacific Island languages, which is spoken by 17.62% of the population. https://worldpopulationreview.com/us-cities/los-altos-ca-population 313
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APPENDIX E: DEMOGRAPHIC PROFILE
https://worldpopulationreview.com/us-cities/los-altos-ca-population Demographic Profile (continued)
There are 23,552 adults (6,375 of whom are seniors) in Los Altos. 314
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APPENDIX E: DEMOGRAPHIC PROFILE
https://worldpopulationreview.com/us-cities/los-altos-ca-population Demographic Profile (continued)
For All Age Groups Combined
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APPENDIX F: LIVABILITY INDEX
Appendix F:

LIVABILITY INDEX
AARP’s Public Policy Institute (PPI) has designed criteria to assess the characteristics that would provide a high quality of life for diverse populations of a community, covering all generations. Their scoring includes complex livability factors that factor in both metric values and policies. The AARP Livability Index is created from more than 50 unique sources of data across the seven livability categories. By using these metrics and policies, the AARP Livability Index scores communities by looking at how livable each neighborhood is within the community. There is an overall score assigned to each city. The total score is accumulated by the seven various categories.

HOUSING: Housing costs, availability of multi-family housing, state accessory dwelling unit support
NEIGHBORHOOD: Access to parks and libraries, crime rate, state and local transit-oriented development
TRANSPORTATION: Frequency of local transit service, walkability, state and local complete street policies
ENVIRONMENT: Quality of drinking water/air, state utility disconnection policies, pollution level
HEALTH: Preventable hospitalization rate, access to exercise opportunities, state/local smoke-free laws
ENGAGEMENT: Social involvement index, voting rate, state barriers to community broadband
OPPORTUNITY: Income inequality, jobs per worker, age diversity, local government credit-worthiness
(AARP Livability Index, 2022) source: https://livabilityindex.aarp.org/ Scores are applied to the following 7 categories of livability. Examples of indicators follow:
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Livability Index (continued)
APPENDIX F: LIVABILITY INDEX
https://livabilityindex.aarp.org/search/Los%20Altos,%20California,%20United%20States For interpretation of scores, please refer to the following link:
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ACKNOWLEDGEMENT

ACKNOWLEDGEMENT
Center for Age-Friendly Excellence wishes to acknowledge the Los Altos and Los Altos Hills Senior Commission; the Senior Commission of the city and town are combined, who took on the pioneering and challenging work of leading the city of Los Altos in becoming the first certified Age-Friendly City in California.

This heroic Senior Commission worked without compensation for years to gather both quantitative and qualitative data on unmet needs of older persons. They conducted a comprehensive city-wide survey, organized inclusive focus groups, spoke at public gatherings about the importance and value of becoming an age-friendly city, prioritized potential projects, and advocated with the City Council for Los Altos to move forward with the initiative.

The rest is history. The city of Los Altos was certified by the World Health Organization.

In addition, the state of California is actively engaged in developing age-friendly city action plans statewide. Some of these brave commissioners have since passed away, and this is CAFE’s way of remembering their heartfelt leadership and legacy.

The members of that Senior Commission in alphabetical order are:

Senior Commission Los Altos: 2011
Anabel Pelham, Chair
Tanya DeMare
Karen Jenny
William Palmer
Kathy Seddiqui
K. Gabrielle Tinemann
Los Altos Hills
Diane Branch
Catherine Long Popell
Alexander (Al) Traficanti
Staff Liaisons:

Candace Bates, Los Altos
Sarah Gualtieri, Los Altos Hills
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ACKNOWLEDGEMENT
The Center for Age-Friendly Excellence wishes to acknowledge and thank the community who participated in the AARP survey, focus groups and town hall. We also would like to thank all the Los Altos task force members and city of Los Altos staff who were instrumental in providing input and guidance in developing this age-friendly action plan.

CAFE is an incubated nonprofit project of Los Altos Mountain View Community Foundation.

Age-Friendly Task Force: 2024
Jaime Chew
Parks & Recreation Deputy Director
Bridget Matheson
Recreation Supervisor
Chris Knopf
Recreation Coordinator
William Buchholz
Senior Commissioner
Jayne Cohen
Senior Commissioner, Vice Chair
Kevin O’Reilly
Senior Commissioner
Monica Gallardo-Melkesian
Housing Manager
Jennifer Kelly
Seniors’ Agenda Project Manager
Iqbal Rai
Assistant Civil Engineer
Current Senior Commission: 2024
William Buchholz
Jayne Cohen, Vice Chair
Chris Nagao
Kris Olson
Kevin O’Reilly
Los Altos Hills
Jim Basiji
Sharvari Dixit, Chair
Acknowlegement (continued)
Current Senior Commission
Not pictured: Sharvari Dixit, Kris Olson
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RESOURCE PAGE

RESOURCE PAGE
About the Global Network for Age-Friendly Network for Age-Friendly Cities and Communities. Age-Friendly World. Retrieved May, 2024, from https://extranet. who.int/agefriendlyworld/who-network/#:~:text=cities%20and%20communities.- ,The%20WHO%20Global%20Network%20for%20Age%2Dfriendly%20Cities%20 and%20Communities,over%20320%20million%20people%20worldwide Elder Index: https://elderindex.org/
California Elder Index: https://healthpolicy.ucla.edu/our-work/elder-index/aboutcalifornia-elder-index-ei City of Los Altos: https://www.losaltosca.gov
City of Los Altos Parks & Recreation: https://losaltosca.gov/parksrec Department of Aging and Adult Services: https://ssa.santaclaracounty.gov/ departments/department-aging-and-adult-services
World Health Organization. (2007). Global Age-Friendly Cities: A Guide. Retrieved from: https://iris.who.int/bitstream/handle/10665/43755/9789241547307_eng. pdf?sequence=1
World population review: https://worldpopulationreview.com/us-cities/los-altos-capopulation AARP Network of Age-Friendly States & Communities: www.AARP.org/livablecommunities 71 | Los Altos Age-Friendly Action Plan - 2024
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Agenda Item # 14.

Category/Domain Unmet Need Being Addressed Brief Description Notes Short Term Long Term Goal

OUTDOOR

SPACES/BUILDINGS
Outdoor
Spaces/Buildings
Traditional type playgrounds that include play items such as slides and swings. ie: Heritage Oaks Park rather than just rope structures.

Research other cities that have more modernized
playground equipment. Updating the adult athletic,
recreational and fitness equipment in the parks and
social gathering spaces would have a positive impact.

There is a desire for a wading pool.
https://www.bbc.com/worklife/article/20191028-thecities-designing-playgrounds-for-the-elderly Research playground in Alameda and look at Mitchell Park in Palo Alto.

Has very good space and accommodates all ages. Picnic tables, wheelchair access, restrooms, soccer fields, bicycle trails, walking trails, playgrounds, water play structure, pickleball and tennis courts. Multiple generation usage. Consider Magical Bridge installation.

X
research
component
X
developing
improvements
Outdoor
Spaces/Buildings
Sidewalks can be uneven and sometimes makes it difficult to navigate with a walker and/or cane.

Sidewalk around Miramonte between Portland and
Berry is bumpy due to tree roots. Sidewalk repairs are
vital for both safety and engagement; especially at
night.

Research and assess where sidewalk improvements are needed, and are under city jurisdiction. May need to develop a neighborhood assessment district.

Refer to Complete Streets Masterplan to see areas needed for infrastructure improvement.
https://losaltoscompletestreets.com/ also refer to safe routes to school. https://www.losaltosca.gov/completestreets/page/safe-routes-school X X
Outdoor
Spaces/Buildings
Minimal street lighting. Very little lighting in downtown, and residential streets. City has passed a Dark Skies Ordinance.

Assess and research possibilities of increased
lighting that align with the new ordinance.

Traditionally, the majority of the residents of the city do not want to see street lights in front of their properties, so the city can maintain its rural look and feel. This limits the amount of light that can be cast on the road. It is difficult for people to walk in neighborhoods once it gets dark.

Los Altos did receive a grant to use toward Dark Sky compliant lights. (solar lights pointing downwards), which will be placed in the downtown and civic plaza complex. Staff will later survey other areas in the the city to place additional lights compliant to the new ordinance. Need to educate bicyclists and pedestrians of road safety especially with lack of lighting.

X X
Outdoor
Spaces/Buildings
Concerts in the parks don't have seating. People have to bring their own chairs. Have some benches available for the public. X Outdoor
Spaces/Buildings
Lack of seating throughout the city. Need to install benches for relaxation; are there businesses that could benefit from benches being
placed outside their establishments?
Conduct survey of where benches may be located and then add the number to the next round of the city budget. In some locations throughout the city, the width of the sidewalk does not allow for the installation of seating without impeding ADA.

Would engage the community and could be led by some community groups including the Senior Commission. Residents could "sponsor" benches. Maybe benches with arms for ease of sitting and rising.

Increasing the number of park benches in clusters for socializing and with arms for ease of sitting and rising would have a notable impact on the quality of life. Consider adding benches in the southern part of the city.

Have residents "adopt" a bench. Have a fundraiser to purchase additional benches.

Please refer to the Commemorative Park Amenity Program:
https://www.losaltosca.gov/parksrec/page/commemorative-park-amenityprogram Review the "Sit and Share" program and map created by Los Altos Forward.

X
survey
X
budget and
purchasing
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Agenda Item # 14.

Outdoor
Spaces/Buildings
Lack of gathering spaces. Need more opportunities to socialize with others.

Have a gazebo area to gather at a couple of parks.

Need a flat area for older adults to sit and socialize.

There is a vacant building the city owns (used to be a coffee shop and film shop). Beneficial to renovate and utilize it as a gathering place. Add some trees and landscaping. Includes 6 parking spaces.

Council currently looking at a potential park facilities plan for the downtown area. Turning two surface parking lots to open space. May possibly include a park, theatre and potential event space for community use. Multi-use and providing underground parking due to new housing developments on First Street. Looking at potential event space;multi-use open space.

X
currently
progressing
X
long term
completion
Outdoor
Spaces/Buildings
Many people aren't aware of the number of parks in Los Altos. Develop a park brochure which includes both park locations and amenities offered at each.

Install kiosks with park information and location in high pedestrian traffic areas.

X
brochure
X
kiosks
Outdoor
Spaces/Buildings
Excrement remains from dogs are found in parks and the downtown areas.

There are currently 2 dog parks. Increased
enforcement is needed to make sure dogs are kept
on leash and that owners pick up after their pets.

Have doggie bags available at all parks. In addition,
have some baggie stations located in the downtown
area.

Clear signage for dog owners reminding to pick up excrement. X Outdoor
Spaces/Buildings
Lack of sidewalks; need increased maintenance schedule. Would feel safer if there were sidewalks. The majority of the city doesn't have sidewalks. With the increased
amount of housing being built, it would be beneficial
to add sidewalks to accommodate for strollers,
wheelchairs etc.

Some residents would like to see some sidewalks
installed in neighborhood areas. Public Works can
send a survey to city residents to see if there are high pedestrian traffic areas where sidewalks could
potentially be installed and/or improved. Would need
to investigate the possibility of developing
neighborhood assessment districts.

Even though the philosophy is not to have sidewalks and feel more "rural", look into increasing the volume of beeping sounds at busy intersections. This will also assist the hearing impaired.

Miramonte has cracks and bumps and residents feel is a tripping hazard.

Pathways are uneven due to tree roots; is a recurring problem.

Survey where sidewalks are uneven.

Survey where pathways, parks and sidewalks need increased maintenance schedule.

Research other ways to prevent tree roots from uplifting sidewalks.

Install rubber sidewalks to help deal with unruly tree roots.

Curve sidewalks around trees. Place gravel beneath sidewalk slab so roots grow under gravel instead of directly under sidewalk slab.

Develop tree list that is more suitable for streets and sidewalks.

X
Outdoor
Spaces/Buildings
No swimming pool for people to exercise. Is there a place in the city where this could be incorporated, or a high school that already has a pool
and develop partnership with city to share?
X
Outdoor Space/Buildings Additional traffic calming is needed. Additional traffic calming is needed on Grant Road near St. Simon Church
Covington Road is quite busy between Grant and
Miramonte.

Miramonte and Berry, and El Monte coming off the
freeway.

San Antonio and Hillview intersection sometimes
considered dangerous; people don't always pay
attention even with blinking lights on.

Grant Road around St. Simon is properly signed and posted at 25mph.

Grant is also classified as a major collector road that is designed to move traffic. Enforcement will be required for the road.

X
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Agenda Item # 14.

Outdoor Space/Buildings Need additional street lights. People sometimes can't see others crossing the street sinces many don't wear reflective gear in the
evening.

Los Altos did receive a grant to use toward Dark Sky compliant lights. (solar lights pointing downwards), which will be placed in the downtown and civic plaza complex. Saff will later survey other areas in the city to place additional lights compliant to the new ordinance. Need to educate bicyclists and pedestrians of road safety, especially with lack of lighting.

Outdoor Space/Buildings Grant Park Community Center should be fixed and repaired. Seniors want this building as a gathering place. Establish works plan for improvements, painting and other cosmetic improvements.

Outdoor Space/Buildings Grant Park Community Center upgrades needed. Develop Grant Park Master Plan. Recommend hot water, HVAC, roof, ADA improvements, painting, electrical upgrades and other cosmetic improvements at the Grant Park Community Center in the CIP budget. Currently acts as a satellite Senior Center.

Current CIMMP project for Grant Park Community Center is addressing electrical, HVAC and hot water. Work is anticipated for Spring/Summer 2025.

Outdoor Space/Buildings Increase senior programming in public spaces. Work collaboratively with PARC and Senior Commission to support senior use/age friendly
programming. Have joint meeting to set goals related
to this area.

X
Outdoor Space/Buildings Parklets need to be more consistent. Lack of design consistency. Develop standard design guidelines. Good for social gatherings, make pedestrian friendly rather than auto friendly. (Los Altos has currently developed new guidelines and all parklets should be up to current standards by the end of August 2024.)
X
Outdoor
Spaces/Buildings
Chairs and benches are too low for older adults. Older adults want to be comfortable when seated and be able to sit and rise with ease. Install "Age Friendly Furniture".
https://www.seniorhelpers.com/ca/san-diego-north/resources/blogs/2023- 06-
19/#:~:text=Ease%20of%20Getting%20In%20and,sitting%20down%20a nd%20standing%20up.

X
Outdoor Space/Buildings Make downtown area a little more pedestrian friendly. Look at the design of downtown to see if improvements can be incorporated into making the
area less auto oriented.

The existing downtown is fully developed with limited public right-of-way.

The existing configuration of the parking stalls limits the City's ability to widen the existing sidewalk. Also, the businesses and customers in the downtown area want outside seating with the current configuration, which limits what can be installed within the existing sidewalk.

Widen sidewalks for pedestrians, more bicycle racks, hanging plants; reconfigure parking. Have some public restrooms. Look at other cities for examples: ie: Burlingame.

Los Altos is currently looking at parking plazas 1 and 2 as a park, parking plaza, and theatre.

TRANSPORTATION
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Agenda Item # 14.

Transportation Residents living in Central and South Los Altos can't get to downtown senior center due to lack of public transportation. Non-driving seniors in the hills can't get to the library or the Caltrain Station.

Develop shuttle system.

Offer tech classes that teach people how to use on
demand ride programs. If there are telephone
numbers that can be utilized rather than apps, those
need to be published and included in newsletters.

There is a "RideCare program". Disseminate information to residents.

Can geography be expanded a little beyond city limits so people can go to different grocery stores. Does Medicare cover Senior Centers? On the Move (Ridecare Program) | City of Los Altos California Need to increase dissemination of communication of the RideCare program. Work on "Paper Angels" (staff to help with reimbursement forms). Documentation can sometimes be difficult and/or residents don't know how to download forms and attach receipts.

Incorporate a phone number to call if a resident is having difficulty.

X
Dissemination
of information
and
streamlining
the process
X
developing shuttle
service
Transportation Relatively nice area to walk; no sidewalk on Hawthorne Street and older adults feel unsafe dodging cars and people walking dogs.

Want better crosswalks on Edith Ave. More time
accommodation is needed at West Edith Ave and
San Antonio.

San Antonio and Hillview is considered a dangerous
intersection.

People don't always pay attention even if the blinking
lights are on.

The majority of the residents in the City are adamant that they do not want to have sidewalks in front of their houses.

City working on signs. Develop village/volunteer program to help seniors get to their destinations.

In general, downtown crosswalks are in good condition and they are well lit.

Transportation Some streets are difficult to cross. Seeing more traffic in neighborhood.

Homestead and Fallen Leaf intersection is difficult to
navigate (does have lights on the road and a sign).

Need a light at the intersection; also increased traffic enforcement.

On Grant, some people speed and some signs are blocked by tree branches. Cut back tree branches that block sign visibility for drivers and pedestrians.

With limited staff, the city is trying to address all complaints about site visibility issues. The city is also in the process of upgrading existing street signs to comply with current sign standards.

Survey busy intersections and provide increased enforcement in those areas.

More electronic walk signals are needed on particular streets. Need something similar to improvement on Miramonte joining El Monte intersections with both a stop sign and flashing lights.

X
cutting tree
branches that
block signs
Transportation Lack of public transportation options. Difficult to get around town if you don't drive. Uber and Lyft can be expensive.

Develop a volunteer driving program to take residents
to library, community centers, meetings and events in
the city.

Increase dissemination about RideCare program in
the city.

Utilize other modes of transportation such as
RideCare, Avenidas, and Little House.
https://www.avenidas.org/programs/door-to-door/
Lyft concierge service at Little House (Community
Center in Menlo Park).
https://1pvi.org/ridepvi/
Rotary has organized volunteer drivers to pick up and return members to and from meeting.

Develop a shuttle system and partner with neighboring cities. Develop Age Friendly Hours for shuttle to run from 10:00am-3:00pm. Develop a loop that would be beneficial for residents to visit the library, community centers and downtown area.

Partner with large companies to utilize their buses: For example: Google X
Transportation Parking problem in downtown. In addition, parking is lacking due to parklets and most are located in parking plazas.

Seniors can't find a place to park. Add handicapped
and "Age Friendly Parking Places in the downtown
area. https://agefriendlyireland.ie/wpcontent/uploads/2021/06/AFI-Parking-SpaceGuide.pdf There are currently approximately 1100 parking stalls in 10 plazas. Due to the new parklet guidelines, there will be a gain of approximately 40 parking spaces in the downtown area.

X
research
possibility
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Agenda Item # 14.

Transportation Don't have a transportation resource guide to see options available. Look to see if RYDE (Reach your destination) can expand into the Los Altos zip code. People can call in
for a ride.

Go Go Grandparent at (855) 464-6872 does
something similar to Door to Door, and schedules
rides for you using Lyft and Uber.

VTA ACCESS Paratransit program.

Santa Clara County Senior Mobility Guide:
vta.org/go/seniors
https://socialservices.sccgov.org/foodassistance/senior-nutrition-program/transportationservices Avenidas provides transportation services:
[email protected]; Rides Coordinator: 650-289-
5411 (need to be a member).
https://www.avenidas.org/wpcontent/uploads/2020/01/avenidas_dtd-final.pdf Develop a gift card system for the RideCare Program.

Host a workshop once a year focusing on connecting older adults with transportation resources and options.

X
Providing
resources listed
on
spreadsheet.

Develop
resource sheet.

Transportation Evaluate effectiveness of RideCare Program. Reimbursement program that offers rides within city limits and approved medical care facilities.

Develop a gift card system for the RideCare Program.
(maybe includes 5-6 trips a month)
Streamline and simplify RideCare program
reimbursement program.

Is there anyway to streamline the paperwork for the RideCare program:
change to a gift card system (5-6 trips per month)?
Need to communicate that staff are willing to help residents with the paperwork; also provide a phone number so they can talk with a staff person from home to help walk through the process.

Pair older adults with high school students and have computers available in the library and community center so students can help residents sign up for RideCare program reimbursements.

X
Transportation Transportation can be expensive.

MTC and the transit agencies last summer extended
the Clipper START pilot through June 30, 2025. The
addition of VTA to the pilot and the move to an acrossthe-board 50 percent discount from the previous range of 20 percent to 50 percent off are expected to
boost usage of the Clipper START card.

X
disseminate
information of
current
program
Transportation Need affordable transportation options. Explore Mobility Management. This is offered through Senior Nutrition Programs. This is a service in which bus passes and other transportation options are available for people who qualify through the Elder Index and need transportation to senior nutrition programs.
https://socialservices.sccgov.org/food-assistance/senior-nutritionprogram/transportation-services Transportation Some roads need upgrades. Develop a master plan for road work improvements. The city is in the process of working on a 5-year capital improvement program for street upgrades. The Council has set strategic goals and priorities on what they would like to see implemented. One of the current Council's priorities is Safe Routes to Schools (SRS).

HOUSING
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Agenda Item # 14.

Housing Raise awareness and understanding of housing issues. Advocate for senior housing needs and projects. Integrate this need into the Housing Element.

Add a Housing Resource page on to the Los Altos city webpage. Also develop an affordable housing flyer that can be distributed to the public.

X
in process of
adding housing
resource page
Housing Housing prices are high; would like to see more BMR's built. New people are not moving into the area due to high housing prices. One of the consequences resulting
from the lack of affordable housing in and around Los
Altos are long and difficult commutes for workers.

Developers are currently building a small amount of affordable condominiums. Some are being built on First Street: requirement: 15% affordable
City is considering two surface parking lots to be used for affordable housing in the downtown area; maybe offer one development as senior affordable housing. (Plaza 7 and 8) Placement is in close proximity to shopping area and would decrease car trips.

X
Housing Don't know of reliable organizations that perform house maintenance tasks that are trustworthy.
https://rebuildingtogethersv.org/ Partner with Rebuilding Together to utilize as a resource to provide affordable repairs and incorporate ADA improvements.

X
Housing Lack of affordable housing and struggle to build ADU's. On Distel street, there are 90 affordable units going to be built (scheduled to start construction in 2025);
recently, approximately 80 ADUs have been built.

City of Los Altos will have Permit ready ADU program so residents can pick pre-approved plans. This will save money spent on architects and engineers. Possible implementation beginning of 2025. Also helps with generational housing options.
https://www.losaltosca.gov/development-services/page/accessorydwelling-units-adus Refer to Encinitas ADU program:
https://www.encinitasca.gov/government/departments/developmentservices/policy-planning-housing/policy-planning/accessory-dwellingunits X
dissemination
of resources
and assistance
through the
ADU process
Housing Lack of education related to availability of affordable housing. Raise the awareness and understanding of housing issues.

Support senior elements in Los Altos Housing
Element.

Housing website recently launched May 2024.

Continue to add additional housing resources when
available.

Offer 1-2 seminars a year to educate seniors about availability of housing and how to sign up for housing.

X
Housing Educate public on home sharing option. County of Santa Clara House Sharing Program; this involves Catholic Charities.
https://www.gavilan.edu/counseling/docs/SCC%20House%20Sharing% 20Program.pdf X
Housing Intergenerational housing. Research and incorporate intergenerational housing in addition to senior housing.

Housing which integrate young and older residents.
https://www.theguardian.com/world/2020/sep/15/its-like-family-theswedish-housing-experiment-designed-to-cure-loneliness https://www.bbc.com/worklife/article/20200212-the-housing-projectwhere-young-and-old-must-mingle Housing Housing challenges are very difficult. There are a lot of university students in the area.

A shared housing project could be useful. Pair
students with older adults.

Develop a program similar to HIP in San Mateo County with a focus on intergenerational pairing.

Would need staffing, monitoring, background checks and searches for matches. Can also develop a program that is a similar model and pairs older adults with older adults.

X
326
Agenda Item # 14.

Housing Encourage additional housing to be built. Los Altos has streamlined regulatory guidelines and components. Eliminated some barriers which included
cleaning up zoning code, removing certain conditional
use permits, and streamlining design review and
approval process.

SOCIAL PARTICIPATION
Social Participation Promote safe and social interaction opportunities. Educational programs that focus on aging in place topics.

Conduct a citywide survey to see what hours,
programs, transportation, and childcare concerns
people may have and/or want.

A Cafe will be added in the community center which is
a way to meet and socialize.

Incorporate health related topics such as preventive care and mental health.

Topics that address people who are contemplating retirement, cover economic needs, caregiving and end of life care.

Relevant topics for empty nesters.

Schedule Family Nights with open seating at large tables and have board games available and cards.

Expand opportunities for new retirees to be involved in the community.

X
Social Participation Lack of opportunities to get involved; feel programs are geared more toward younger people with families.

Want more intergenerational interaction and the
opportunity to spend more time with grandchildren.

Library also has board game day once a month on a Saturday; famility craft program.

Social Participation Offer wide array of classes both in person and virtually. Offer classes to dog walkers to be safe around seniors when walking dogs.

Offer more self-esteem programs like Monkey Toy
Ladies. Desire movies, and classes for art (adult
only), language, music, cooking, weight loss,
exercise, and yoga. Field trips would also be an
added plus. Want tech classes that focus on
transportation apps and how to use smart phones.

Offer bridge lessons at all levels.

Offer speaker series on topics of interest to both the
general community and residents 50+. Speaker series
to include "social lubrication" (beverages, food,
entertainment, etc). Include creating small groups to
discuss the presentations which will encourage a
sense of community.

Seniors want to feel more autonomous.

Library offers gardening, meditation,and travel series classes.

Los Altos Parks & Recreation currently offers a variety of activities and classes which include games, exercise, yoga, weight loss, and art. All offerings are listed in the activity guide which is distributed 3 times a year. Monthly movies are offered, along with seasonal mini-trips.

Social Participation Lack of meeting rooms in the library and are difficult to book. Do inventory of other potential meeting rooms throughout the city. Look into senior centers, city hall, recreation center, school facilities.

There are a variety of spaces both free and fee based available at the Los Altos Community Center.

Social Participation Lack of food diversity at the Senior Center. Add vegan and vegetarian options for meals. Have a wide variety of cultural senior lunches; possibly incorporate restaurants to donate food or at a discounted price a couple times throughout the year.

Social Participation Lack of contact with homebound seniors. Partner with faith based organizations and schools to have people visit and write to homebound seniors.

Library staff have Bookdash where they drop off books to people's homes. X
Social Participation Increase hours at the community centers for 50+. Offer evening classes (senior specific rooms close at 2pm for 50+ program.

Start a pilot program with evening and weekends
during summer months.

Survey residents to see what hours they feel are most effective.

Add evening and weekend hours so the broad spectrum of older adults have a wide selection of activities.

X
327
Agenda Item # 14.

Social Participation Lack of outdoor activities. Senior Commission could partner with PARC Commission on pop-up activities.

Currently have Club

55...https://losaltosforward.org/programs/club-55-losaltos/ Club 55 is now a collaboration with the Adult 50+ program. The city provides the space, facility attendants and obtain the alcohol permit.

Social Participation Have financial scholarship for low income earners/older adults. This will promote people to participate in various programs.

X
Social Participation Lack of connection with micro community. Many people don't have family in the area and need supportive people in the area.

Get small groups together with common interests.

Encourage block parties so neighbors get to know
each other better.

Example: pickleball, golf, tennis, literary groups, artists, and gardening groups.

Social Participation Need to develop broad spectrum of activities for people over 50. Develop speakers series on topics of interest to both general community and 50+ in addition to a wide
variety of workshops.

Have Speakers' series which will include "social lubrication" (beverages, food, entertainment). Speaker series will include creating small groups to discuss the presentations which will encourage a sense of community.

Establish a survey to send to adults 50+ to see what activities they would like to see added to the existing program.

Create support systems for recently widowed for divorced individuals.

Develop clubs that promote specific activities like gardening, movies, cooking, etc...

Have bingo games on a more frequent basis (include lunch or other food/snacks).

Offer more virtual programs through Avenidas, with tablets. (have various membership levels; there is a level that includes low income) Have film and movie screenings. Provide language classes.

Offer dance and exercise classes that are specifically for people 50 and over.

X X
Social Participation Not enough lunches for seniors. Expand lunch program at the Grant Park Community Center and the Los Altos Community Center.

Currently is twice a month.; consider increasing to
once or twice a week.

The Adult 50+ Program has expanded participation maximums for the twice a month lunches. Grant Park Community Center services 95 - 100 participants while the Los Altos Community Center services 75 participants.

X
Social Participation Increase interaction with city staff. City departments have a bocce team: consider playing senior bocce ball tournament with the senior
bocce team.

X
Social Participation Not aware of many library programs that are offered. Many programs are offered: Bookdash (free contactless delivery for those who cannot get to the
library). 408-883-6959; http://bit.ly/sccldbookdash
Other programs: Connected California - free service offers one-on-one help by phone to learn basic computer skills and find online resources to improve quality of life: 1-800-790-5319 or
[email protected], connectedca.org
Call a Friend: Friendship Line California: 800-971-0016; ioaging.org/services/friendship-line

COMMUNICATION AND

INFORMATION
328
Agenda Item # 14.

Communication and
Information
Need to increase outreach to the senior community. Demographics of seniors is high but their wishes are not acknowledged. Grant Park Senior Center has a
lounge but it is only offered on Monday/Wednesday
and it closes at 2pm.

Develop an Age Friendly webpage on the city
website, and sections in the newsletter and E-News.

Have resources disseminated through E-News, Town
Crier and recreation activity guides. Include additional information on the electronic newsletter (feature
accomplishments of all departments, department
activities, city events, include resources applicable for older adults such as: transportation programs,
nutrition resources, job and volunteer opportunities.

Develop a concierge program that reaches out to
community members to see if they need resources
and assistance with resources geared toward older
adults.

Extend hours during the week at the Community Center and Grant Park Community Center.

Have more classes in the evening and weekends.

X
Dissemination
of information
X
Communication and
Information
Many residents are not aware of activities that are being offered by the city.

Activity guide is available electronically and hard
copy. Can be mailed upon request.

Alternate cover of activity guide with photoes of older people in addition to kids. Also have a cover that
includes multiple generations.

Look into mailing activity guide. (this will be done in the near future) Utilize faith based organizations to help disseminate information.

Communicate city events and programs through NextDoor.

X
if budget allows
Communication and
Information
Lack of education on the budget spent on recreation. Encourage older adults to attend city budget meetings to learn how general fund money is spent. Potentially
develop a one-page information sheet of an executive
summary of finances and mail to residents.

X
Communication and
Information
Too much information utilizes technology only. Develop strategies to promote senior programs and facilities, including grassroots marketing.

Offer tech classes that teach residents how to sign up
for city news, register for classes etc.

Place city events on flyers at high pedestrian traffic
locations, and maybe place in church bulletins and
school newsletters.

City staff is available to assist residents in signing up to receive communication, as well as register for classes.

X
Communication and
Information
Disseminate information in a variety of formats both electronic and hard copy.

Possibly install electronic boards in high auto and
pedestrian areas.

Disseminate flyers in common gathering areas.

Place kiosks at the parks.

Staff attends Farmers Market and distributes
information.

Parks & Recreation department sends a monthly Enews, and the CIty Manager sends weekly.

Place major events in the Town Crier.

Partner with Los Altos Village Association to share and disseminate information to residents. The association promotes and beautifies the downtown. Have their own email sign up for information related to the downtown
Also partner with schools to share city activities, events and news through their electronic newsletter and vice versa.

Disseminate information in multiple languages.

X X
329
Agenda Item # 14.

Communication and
Information
Survey people on what they think are the most popular gathering areas and best ways to communicate information.

Starbucks, Peet's, restaurants, and faith based
organizations.

Create a Communications Task Force to examine
how to improve communication throughout the city.

Communication and
Information
Have Councilmembers attend events or host smaller check-in events. Have councilmembers hold "Coffee with Councilmembers" and rotate at popular venues. Do a
rotating schedule of individual council members on a
monthly basis. Give the highlights of the city.

Consider having table at Farmers Market.

Have quarterly town hall meetings on various topics with department heads. For example: Police talk about crime statistics and crime prevention; emergency services, budget, Park &Rec programs and community wants etc... X
Communication and
Information
Streamline tracking attendance at activities. For example, people have to sign in everytime they attend an activity/program by filling out contact
information. Develop an electronic check in system
when they attend programs. Another option is to
develop a scanning system.

X
Communication and
Information
Need to disseminate information through a variety of venues and on a more personal level.

Older adults sometimes prefer using the phone in
trying to receive information and to ask questions.

Library, in the past, would have staff help older adults with their technology by appointment. Looking into
restarting the program.

Hire a part-time or full time City Concierge to answer questions for residents, and act as a liaison in providing information and resources.

Develop an Age-Friendly page that lists important resources available for older adults. Should be on main webpage for the city and be easy to find.

Develop an Emergency Resource webpage that is also easy to find from the main city website.

X
if budget allows
Communication and
Information
Need to expand communication options to broaden information dissemination.

Have Senior Commission members visit faith-based
organizations (a card table in front of each facility, 20 minutes prior or after each service). Hand out
important information to educate the public about
events and activities.

X
Communication and
Information
Website is difficult to navigate. Consider re-designing for the layperson to navigate and not so much based on staff navigation. Also
make sure it is ADA compliant and multilingual.

SOCIAL ISOLATION AND

RESPECT
Social Inclusion and
Respect
Need more intergenerational and mentorship opportunities. Partner with schools to enhance opportunities. Have older adults participate in career day.

Encourage the utilization of eldera.ai which is a virtual program in which older adults are paired with younger
kids to build 1:1 relationships and increase social
interaction. Older adults offer their life experience to contribute to humanity; connecting wisdom with
curiosity. When one generation talks, another
generation learns--they all grow.

Incorporate community gardens at schools and city properties.

Generations United and Cogenerate are excellent resources to help guide communities to projects and programs to connect generations in a meaningful way.

Isolation and loneliness are also significant among young adults, so it would benefit all concerned to work to develop more intergenerational programs.

X
Social Inclusion and
Respect
Some residents think City Council members don't appear to prioritize older adult needs.

Seniors think the city organizations are respectful and feel fortunate to live in Los Altos. Great diversity at Grant Park. Also feel the same about the merchants in the city.

Encourage city departments to encourage older adults feedback.

X
330
Agenda Item # 14.

Social Inclusion and
Respect
Seniors withdraw because it is becoming too difficult to engage in community life because there is a focus on technology as a main communication tool. "technology dominated lifestyle"
https://www.gu.org/ http://www.hhs.gov/sites/default/files/surgeon-general-social-connectionadvisory.pdf Social Inclusion and
Respect
Need to have more culturally diverse events. Have website that converts English to multiple languages; translate documents to other languages.

Offer programs that, ideally, are made for different
ages and cultures that encourage interaction and
develops a community that benefits everyone. This
will require an environment that actively addresses
barriers to such integration.

Create and support diverse community that identifies
as Los Altos, and supports all its citizens. Provide an environment that actively addresses barriers to such
integration.

Train staff to be more culturally responsive and
sensitive.

Offer English classes. (ESL and Conversation Club is
offered through the Library so people can practice
English; done every Thursday at 1:30pm).

Have flyers in multiple languages.

Change the image of "senior" or elderly to reflect that 50+ have to offer to the community. Consider them "the Wisdom Generation". This empowers this demographic to maintain dignity even if they have physical limitations. The Los Altos United Methodist Church (LAUMC) Senior Ministry has developed an active program for this "Wisdom Generation"
Offer cultural food events where restaurants donate wide variety of food for the community to enjoy.

X
Social Inclusion and
Respect
Some people who participate at the senior centers feel they are isolated. Library staff visit senior living facilities. Presentations include informational resources for older adults. Also
bring their mini bookmobile.

Civic
Participation/Employmen
t
Civic
Participation/Employmen
t
Many jobs are full-time, prefer more part-time options and job-sharing opportunities.

It appears that there are many volunteer opportunities
in Los Altos. The disconnect may be linking these
opportunities and organizations to a larger audience
of potential helpers. A volunteer desk can be set up at the existing SIPP https://www.sipproject.org/,
Club 55 and First Friday events.

Have a resident art exhibit at the community center and rotate on a quarterly timeline.

Have an art exhibit at the Farmers Market.

Increase opportunities for volunteer activities such as "Compassion Week".

X
Civic
Participation/Employmen
t
Desire a centralized place to post volunteer opportunities. Have flyers at public buildings that advertise places that need volunteers. Also, have electronic boards
that advertise those opportunities.

There are many volunteer opportunities in Los Altos. For example opportunities offered at the Town Crier, Los Altos Senior Center, Parks & Recreation department, Library and Tiny Tots.

X
Civic
Participation/Employmen
t
Employment opportunities are limited; and most jobs require knowledge of technology.

Encourage mom and pop businesses to place Help
Wanted in the Town Crier.

Attract more employers while keeping the village feel.

Civic
Participation/Employmen
t
Raise awareness of age discrimination in the workforce. 331
Agenda Item # 14.

Civic
Participation/Employmen
t
Intergenerational opportunities for volunteering and interaction. Promote wisdom and abilities of the older generation (Wisdom Generation) and incorporate into more
intergenerational activities and events.

Multigenerational Collaboration: wisdom of elders is a
valuable resource. Encourage community residents to
sign up:www.eldera.ai/
X
Civic
Participation/Employmen
t
Have a volunteer fair. Have tables representing local nonprofits, all city commissions and any other entities that need
volunteers.

X
Civic
Participation/Employmen
t
Seniors are not aware of volunteer opportunities. Police and the city are considering the possibility of having Los Altos Seniors act as crossing guards at
the local schools rather than contracting out.

Encourages intergenerational participation and
conversation, in addition to filling a need.

This program may be developed in the near future.

X
Community
Participation/Employmen
t
Lack of volunteer opportunities. The Reading Program: volunteer tutors help adults improve reading and writing skills: 408-262-1349:
www.sccl.org/readingprogram
Friends of the Library help collect donations and sell books, and raise approximately $160,000 a year. All are volunteers. X
Community Support and
Health Services
Community Support and
Health Services
Look at additional health opportunities. Investigate possibility of mobile clinic.

Determine whether there is respite care available for
caregivers.

Partner with nursing/medical schools to provide caregiver support in exchange for housing.

Community Support and
Health Services
Overall, people are very happy with this domain. Concerned about people who may not have insurance.

Offer class on how to sign up for MediCal/Medicaid in
addition to providing HICAP seminars.

People are very happy with health services. El Camino Emergency is great. There are three major, top notch hospitals a short distance from Los Altos. Also feel there are adequate residential, and board and care services.

X
Community Support and
Health Services
Lack of health prevention classes. Have a health fair once a year and offer health prevention classes through the Community Center.

Develop a senior resource book or find a resource
book that already exists in the county.

Have a booth at Farmers Market to do Blood Pressure checks Have a Health Fair and work in partnership with the county and nonprofit organizations.

Have educational series on various fields as a regular feature at the Community Center. Focus on health related topics such as symptoms of stroke, cardiac disease, good nutrition, diabetes etc...

X
Community Support and
Health Services
Not aware of health related community resources/guides. Information & Awareness | Sourcewise (mysourcewise.com) X develop
resource page
Community Support and
Health Services
Not aware of community resources available through non profits. Your Resource Connection | Sourcewise (mysourcewise.com) (408) 350-3200 X
develop
resource page
Community Support and
Health Services
Not aware of community resources available through the county. https://stgenssa.sccgov.org/debs/documents/SCC_C ommunity_Resource_Guide.pdf
Community Services Agency of Mountain View and
Los Altos (csacares.org)
X
develop
resource page
Community Support and
Health Services
Resources for older adults in Santa Clara County. https://ssa.santaclaracounty.gov/departments/depart ment-aging-and-adult-services/resources-older-adults
332
Agenda Item # 14.

Community Support and
Health Services
Older adults are in need of nutritional food. Offer resources so older adults are confident they have food.

Consider opening lunch site by incorporating
restaurants to participate in SNP's new restaurant
voucher program.
https://socialservices.sccgov.org/food-assistance/senior-nutritionprogram MyMap SCC - Santa Clara County
The Santa Clara County Community Resource Guide also has a section on food resources (section 8) .
https://stgenssa.sccgov.org/debs/documents/SCC_Community_Resourc e_Guide.pdf
X X
Community Support and
Health Services
Need to know about resources available to older adults. sccld.org/community-resources/ Look at Help for seniors tab associated with the link
above.

EMERGENCY SERVICES
Emergency Services
Lack of communication amongst neighborhoods. Consider developing small Neighborhood Network Directories throughout the city (would entail neighbors volunteering their contact information and possibly
occupation).

Have block parties--send out councilmembers, fire
and police staff to small neighborhood block parties to give updates on city issues and educate public on
how to get prepared for emergencies.

X
Emergency Services Not aware of how many BAT programs there are in the city. Enhance the existing BAT (Block Action Teams) program.

Assess the existing BAT map and see which geographical areas need additional outreach. Consider combining with Neighborhood Network and Resilient Los Altos. (helping with BAT management, CERT and HAM currently).

Currently, the city is trying to hire a full time Emergency Coordinator to address Emergency Service Needs (goal is to hire by the end of the year; and position will be under the City Manager's Office and be split between Los Altos and Los Altos Hills. 75/25% partnership.) X
Emergency Services Many people are not aware of SCC Alert notifications. Have youth assist older adults to sign up for alerts.

Have yearly registration days. Have a Farmers Market
booth to sign up people for alerts on their phones.

Last year, the Police department held a Public Safety Fair in 2023.

Police are hoping to have another event in October 2024. This is an opportunity to get people to sign up for SCC alert, disseminate information related to Emergency To Go bags etc.

Look into partnering with the Fire department and Emergency Services to participated in the Public Safety Fair.

X
Emergency Services Establish an emergency backpack list of necessary supplies needed for an emergency in case of an evacuation.

Develop an Emergency checklist flyer to distribute to
the community. Place in the water bill once a year.

Checklist currently exists on the website.
https://www.losaltosca.gov/police/page/emergencysupply-kits Post a video on the city website that shows what to pack in an emergency backpack.

X
333
Agenda Item # 14.

Emergency Services There is no centralized list of homebound seniors in the city. Partner with Fire/Police/Physicians and Los Altos Mountain View Community Foundation to develop a
centralized list of homebound older adults and
residents with disabilities. (information would need to be given voluntarily by residents).

Police currently have a "Walk Away Binder" which
has contact information of people who may have
dementia, Alzheimer's, autism etc. Families can also
register their family member if needed.

For residents who rely on electric medical equipment, sign up with PG&E medical baseline program
Medical Baseline Program
LAHCFD forming a Neighborhood Helping Neighbors Program which will be a pilot program that would entail collecting contact information from residents so it is on file in case of an emergency (done on voluntary basis).

X
hoping to have
Neighbor
Helping
Neighbor
Program start
before the end
of the year
2024
Emergency Services Encourage residents to look at the Resilient Los Altos webpage on the city website.
https://resilientlosaltos.org/ Usually members will have a table at the Farmers Market once a year; may need to consider doing on a quarterly basis.

X
Emergency Services Encourage people to contact Police department to conduct group presentations. (Police do this currently and will focus on topics such as elder scams and fraud)
Currently, police attend some senior lunches to
conduct their presentations.

Host Coffee with Cops for the whole community.

Police attend block parties in the various
neighborhoods for national night out. Consider having
Police hosting their own National Night out at a
centralized area so many people can attend.

Futuristically, rotate each year to a different
geographical area.

X X
Emergency Services Need education around fire safety and evacuation. Residents need to be ready and prepared.

Communities need to be resilient, neighbors helping
neighbors (this is what Firewise USA® is all about).

Los Altos Hills offers presentations to their residents regarding fire safety and protecting people's homes.
https://www.lahcfd.org/programs-for-residents
Additional resources available through LAHCFD: https://www.lahcfd.org/preparing-for-emergencies/be-ready-be-prepared/be- X
Emergency Services Need additional evacuation education. Look into Hi-Lo evacuation sirens. May only be used to notify the public of an immediate evacuation in
case of an emergency.

Hi-Lo Time to Go:
https://www.facebook.com/BakersfieldCHP/videos/ma
ny-public-safety-agencies-in-california-use-adistinctive-hi-lo-siren-tonotif/1004289610538820/?_rdr X
Dementia
Dementia Lack of resources available for families who have loved ones diagnosed with dementia/Alzheimer's.

Develop a resource book with services for people with
dementia and resources for families. Once
developed, disseminate to the community and Senior
Center.

Currently, the police department has a "Walk Away
Binder" with contact information of people have gotten
lost and/or family has requested information to be
documented. Consider having a registration form
online.

X
334
Agenda Item # 14.

Resolution 2024- Page 1 of 1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS TO

ADOPT THE LOS ALTOS AGE FRIENDLY ACTION PLAN THAT WILL BE

SUBMITTED TO THE AMERICAN ASSOCIATION OF RETIRED PERSONS (AARP)

AND THE WORLD HEALTH ORGANIZATION (WHO) FOR FINAL APPROVAL WHEREAS, on September 27, 2011, City Council approved the city of Los Altos application to the WHO Network of Age Friendly Cities; and WHEREAS, the city of Los Altos was the first municipal agency in Santa Clara County to become an Age Friendly City under the WHO; and
WHEREAS, on February 14, 2023, City Council authorized funding for the age friendly recertification project to create an action plan; and
WHEREAS, city staff, in collaboration with the Senior Commission and the Center for Age Friendly Excellence (CAFÉ), completed a variety of community and staff engagement to inform the creation of the action plan: and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the city of Los Altos hereby adopt the Los Altos Age Friendly Action Plan that will be submitted to the American Association of Retired Persons (AARP) and the World Health Organization (WHO) for final approval.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the city of Los Altos at a meeting thereof on the 12 th day
of November 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC

CITY CLERK
335
Agenda Item # 14.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Nick Zornes
Approved By: Gabe Engeland
Subject: Weed Abatement – Annual Property Identification

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Los Altos Declaring Weeds, Brush and/or Rubbish on Certain Described Properties to be a Public Nuisance and find that this action is exempt from environmental review pursuant to Section 15301(h) of the California Environmental Quality Act (CEQA) Guidelines.

FISCAL IMPACT
No direct fiscal impact to the City of Los Altos is associated with participation in the Weed Abatement Program as the cost to perform the work is covered by a Property Tax Assessment to the Parcel of land where the violation occurs.

ENVIRONMENTAL REVIEW
Adoption of this resolution is exempt from environmental review pursuant to Section 15301(h) of the State Guidelines implementing the California Environmental Quality Act of 1970 as this action involves maintenance of existing landscaping and native growth.

PREVIOUS COUNCIL CONSIDERATION
On June 25, 2024, the City Council authorized the City of Los Altos’ participation in the County of Santa Clara Weed Abatement Program.

BACKGROUND
Participation in the County of Santa Clara Weed Abatement Program was authorized on June 25, 2024. As part of the City’s participation within the program, annually the City Council must adopt a resolution confirming the properties identified by the Santa Clara County Consumer and Environmental Protection Agency for abatement of known violations. Adoption of this resolution is mandatory for County enforcement of the Weed Abatement Program. 336
Agenda Item # 15.

DISCUSSION
The Santa Clara County Consumer and Environmental Protection Agency works with several cities throughout Santa Clara County on the Weed Abatement Program. The purpose of the Weed Abatement Program is to prevent fire hazards posed by vegetative growth and the accumulation of combustible materials.

The Weed Abatement program is entirely funded from fees charged to residents. Fees will be assessed for any property in the program. This is to cover the cost of the compliance inspection for the property. Properties that fail the compliance inspection will be charged a failed inspection fee, even if the resident completes the weed abatement. If the property requires abatement by the County contractor, the property owner will be responsible for the actual cost of abatement plus an administrative fee. Properties that meet and maintain the minimum fire safety standards will not be charged other than the annual fee.

Santa Clara County program staff annually inspect parcels at the beginning of the fire season, which is typically in March or April depending on the jurisdiction. If the parcel is not in compliance at the time of inspection, the property owner will be charged a failed inspection fee, and the owner will be sent a courtesy notice as a reminder to abate the weeds. If the weeds are not abated by the property owner, the work will be completed by the County contractor. The property owner will pay the contractor’s fees plus a County administrative fee. All fees will be included in your property tax bill.

When a property is placed in the Weed Abatement Program, it will remain in the program for up to three years for ongoing monitoring, and if after three years no abatement has been required on the site the property will be removed from the program. The intention of the Weed Abatement Program is to achieve Voluntary Compliance. Vegetation must not exceed 6 inches in height any time after the compliance deadline. Maintain grasses and weeds below 6 inches for 10 feet horizontally on both sides of all roadways, including driveways and access routes.

ANALYSIS
On October 30, 2024, the City of Los Altos received the 2025 Weed Abatement Program, Commencement Report (Attachment 2). Contained within that report are 136 parcels within the City of Los Altos which will be sent a Notice of Abatement for any weeds, brush and/or rubbish that is not resolved by the due date established by the Santa Clara County Consumer and Environmental Protection Agency.

As part of adoption of the draft resolution the City Council is setting January 28, 2025, at 7:00 PM as the date for any appeal of this action. At that time properties and parcels which have been identified by the County of Santa Clara for the need of Weed Abatement will have the opportunity to provide justification for the removal of their property.

ATTACHMENTS

1. Draft Resolution

2. 2025 Commencement Report
337
Agenda Item # 15.

Page 1 ends

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

DECLARING WEEDS, BRUSH AND/OR RUBBISH ON CERTAIN DESCRIBED

PROPERTIES TO BE A PUBLIC NUISANCE
WHEREAS, weeds and brush are growing in the City of Los Altos upon certain streets, sidewalks, highways, roads, and private property; and
WHEREAS, the weeds, brush and rubbish create a fire hazard and/or health hazard and threaten the public health, safety, and welfare; and
WHEREAS, on June 25, 2024, the City Council of the City of Los Altos authorized the participation in the County of Santa Clara Weed Abatement Program; and WHEREAS, the County of Santa Clara Weed Abatement Program is to prevent fire hazards posed by vegetative growth and the accumulation of combustible materials; and WHEREAS, as apart of the City of Los Altos’ participation in the County of Santa Clara Weed Abatement Program the city shall declare any properties subject to the annual weed abatement program; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby, that:

1. Weeds, brush and/or rubbish that create a fire hazard and/or health hazard are a public nuisance.

2. The nuisance exists or recurs upon all the streets, sidewalks, highways, roads and private property more particularly described by common name or by reference to the parcel number on the report prepared by the Director, Consumer and Environmental Protection Agency and attached hereto and incorporated as Exhibit A.

3. The property owners of the described parcels must abate the nuisance(s) throughout the year by removing the weeds, brush and/or rubbish, otherwise the County of Santa Clara, Consumer and Environmental Protection Agency will abate the nuisance(s) and the cost of abatement to the County will constitute a lien upon the property until paid.

4. Unless the nuisance is abated prior to the inspection of the property by the County, the cost of the failed inspection will constitute a lien upon the responsible property until paid.

5. It is ordered that on Tuesday the 28th day of January 2025, at the hour of 7:00 PM, in the Community Chambers, located at 1 North San Antonio Road, Los Altos, CA, 94022, is the time and place when the City Council of the City of Los Altos will hear any objections at a Public Hearing to the proposed destruction or removal of the weeds, brush and/or rubbish by the County. 338
Agenda Item # 15.

Page 2 ends

6. The Director, Consumer and Environmental Protection Agency is hereby designated as the person to cause notice of the adoption of this resolution to be given in the manner and form provided in the Health and Safety Code Section 14980 and as the person to hereafter cause abatement of such seasonal and recurring nuisance.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 12th day of November 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
339
Agenda Item # 15.

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EXHIBIT A
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CITY OF LOS ALTOS Exhibit A
1 1183 LAURELES DR 167-10-026 TOBAGI FOUAD A 1183 LAURELES DRIVE LOS ALTOS CA 94022 2 1019 RAY AVE 167-12-019 KANDEL SANDEN AND LIA TRUSTEE 1019 RAY AVE LOS ALTOS CA 94022 3 410 TRAVERSO AVE 167-14-056 ZHENG JINGWEI AND CHAI YU 410 TRAVERSO AVE LOS ALTOS CA 4 900 SANTA RITA AVE 167-14-061 FIROOZ MOHAMMAD HAMED AND 900 SANTA RITA AVE LOS ALTOS CA 94022 5 92 LOUCKS AVE 167-16-013 LI JASON HON WAH AND WEN 92 LOUCKS AVE LOS ALTOS CA 94022 6 107 DEL MONTE AVE 167-17-026 GOUD SUNEEL AND ALIMCHANDANI 107 DEL MONTE AVE LOS ALTOS CA 94022 7 152 DEL MONTE AVE 167-17-036 WAKART CELINE K 152 DEL MONTE AVE LOS ALTOS CA 94022 8 222 DEL MONTE AVE 167-18-016 LARSEN DAVID K AND REBECCA M 222 DEL MONTE AVE LOS ALTOS CA 94022 9 222 DEL MONTE AVE 167-18-016 LARSEN DAVID K AND REBECCA M 222 DEL MONTE AVE LOS ALTOS CA 94022 10 225 DEL MONTE AVE 167-18-025 HILDEBRAND GREG AND YUENWAN 225 DEL MONTE AVE LOS ALTOS CA 94022 11 465 W. PORTOLA AVE 167-19-027 LAI TRACY ALYCE MARK TRUSTEE & 465 W. PORTOLA AVE LOS ALTOS CA 94022 12 638 TOMI LEA ST 167-23-013 HAGNERE GINETTE TRUSTEE 2801 NORMANDIE CT ESCONDIDO CA 92025 13 479 LOS ALTOS AVE 167-27-070 CLIFFORD DUANE E TRUSTEE & ET 250 PINE LANE LOS ALTOS CA 94022 14 17 ALMA CT 167-28-027 JIA HONGZHONG AND CHEN WEI 580 ROSITA AVE LOS ALTOS CA 94024 15 394 N. SAN ANTONIO RD 167-29-062 SCHIATTARELLA ENRICO AND 61 CHESTER CIR LOS ATLOS CA 94022 16 108 BRIDGTON CT 167-31-047 POWELL MATTHEW C AND MARY M 108 BRIDGTON CT LOS ALTOS CA 94022 17 110 LOS ALTOS AVE 167-35-043 DUCROHET XAVIER AND VICTORIA 110 LOS ALTOS AVE LOS ALTOS CA 94022 18 371 1ST ST 167-41-027 355 373 1ST ST LLC 4962 EL CAMINO REAL, STE LOS ALTOS CA 94022 19 66 CHESTER CIR 170-01-004 DAIRIKI RICHARD S AND MAMIE M P.O. BOX 753 LOS ALTOS CA 94023 20 987 ACACIA AV 170-01-043 GQ FIRST INC 97 BOSTON AVE SAN JOSE CA 95128 21 4646 EL CAMINO 170-01-088 GUAN & LIU LLC P.O. BOX 1003 LOS ALTOS CA 94023 22 4848 EL CAMINO 170-02-055 TS 4846 ECR LLC 12230 SARATOGA SARATOGA CA 95070 23 875 JORDAN AV 170-03-033 MOGAL AMY C AND HUSHRAV 875 JORDAN AVE LOS ALTOS CA 94022 24 299 MARICH WY 170-03-065 P&G HOLDINGS LLC 88 IRVING AVE ATHERTON CA 94301 24 records of 136 Santa Clara County Weed Abatement Program Page 1 341
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CITY OF LOS ALTOS Exhibit A
25 270 PORTOLA CT 170-03-078 DUNN JAMES P AND ANN L 270 PORTOLA CT LOS ALTOS CA 94022 26 4898 EL CAMINO 170-03-085 ADL 15 LLC 329 S SAN ANTONIO RD, UNTI LOS ALTOS CA 94022 27 706 CASITA WY 170-04-020 HERLINGER, DAVID 706 CASITA WAY LOS ALTOS CA 94022 28 161 E. PORTOLA AV 170-13-002 GANAPATHIAPPAN SIVAPACKIA AND 161 E. PORTOLA AVE LOS ALTOS CA 94022 29 496 CASITA WA 170-18-017 PETERSON LORRAINE H TRUSTEE 496 CASITA WAY LOS ALTOS CA 94022 30 474 CASITA WY 170-18-019 CHU ELLEN C TRUSTEE 474 CASITA WAY LOS ALTOS CA 94022 31 462 ALICIA WY 170-18-038 KWON YOUNGWOOK PAUL AND 462 ALICIA WAY LOS ALTOS CA 94022 32 456 ALICIA WY 170-18-039 SCHREIBER RICHARD J TRUSTEE 456 ALICIA WAY LOS ALTOS CA 94022 33 226 SOLANA DR 170-21-025 ANGULO ROBERT TRUSTEE & ET AL 411 PACO DR LOS ALTOS CA 94024 34 241 SUNKIT LN 170-22-020 MEHTA SAGAR TRUSTEE & ET ALL 1595 MORTON AVE LOS ALTOS CA 94024 35 215 ANGELA DR 170-24-041 ANGELA GROUP LLC 10229 SCENIC BLVD CUPERTINO CA 95014 36 245 HAWTHORNE AVE 170-26-076 HUANG CHENG KUO AND CHIANG 873 SANTA CRUZ AVE UNIT MENLO PARK CA 94025 37 260 HAWTHORNE AV 170-27-018 HUANG CHENG KUO AND CHIANG 260 HAWTHORNE AVE LOS ALTO CA 94022 38 75 HIGGINS AVE 170-33-028 ESTIENNE HELEN A TRUSTEE 75 HIGGINS AVE LOS ALTOS CA 9402 39 166 LYELL ST 170-37-006 ARON NAVNEET ARON NAVNEET LOS ALTOS CA 94022 40 140 LYELL ST 170-39-043 LYELL LLC 840 MORENO AVE PALO ALTO CA 94303 41 101 LYELL ST 170-40-012 DONG BRADEN AND KUM YVONNE 101 LYELL ST LOS ALTOS CA 94022 42 136 PEPPER DR 170-40-054 HAMILTON KRISTINE K AND GARY G 136 PEPPER DR LOS ALTOS CA 94022 43 175 BEVERLY LN 170-43-009 BENDER CAROL A 175 BEVERLY LANE LOS ALTOS CA 94022 44 562 PALM AVE 175-16-008 MADIGAN RICHARD A AND DHEL L P.O. BOX 620624 REDWOOD CITY CA 94062 45 610 LINCOLN AVE 175-17-016 ZELLER HANSJORG 610 LINCOLN AVE LOS ALTOS CA 94022 46 655 WASHINGTON ST 175-17-035 ELEANOR VALLEY LLC 221 YERBA BUENA AVE LOS ALTOS CA 94022 47 782 UNIVERSITY AVE 175-18-031 WONG ERIC TRUSTEE 782 UNIVERSITY AVE LOS ALTOS CA 94022 48 604 MILVERTON RD 175-19-042 GIOVANNOTTO ROBERTO M P.O. BOX 210 PALO ALTO CA 94302 48 records of 136 Santa Clara County Weed Abatement Program Page 2 342
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CITY OF LOS ALTOS Exhibit A
49 300 MANRESA WY 175-30-019 JESUIT RETREAT HOUSE 300 MANRESA WAY LOS ALTOS CA 94022 50 MANRESA WY 175-30-020 JESUIT RETREAT HOUSE 300 MANRESA WAY LOS ALTOS CA 94022 51 1169 GOLDEN WA 189-10-027 ROCKHOLD STEVEN A TRUSTEE & ET 1169 GOLDEN WAY LOS ALTOS CA 94024 52 990 STANLEY AV 189-11-039 GOPISETTY PAVITHRA AND GOLI 990 STANLEY AVE LOS ALTOS CA 94024 53 1246 RUSSELL AVE 189-12-004 MAXEY GARY T 1246 RUSSELL AVE LOS ALTOS CA 94024 54 945 LINDA VISTA WA 189-12-014 CARLSON RICHARD A TRUSTEE & ET 945 LINDA VISTA WAY LOS ALTOS CA 94024 55 968 LINDA VISTA WA 189-12-018 FENG YUAN AND HU LIUYI TRUSTEE 968 LINDA VISTA WAY LOS ALTOS CA 94024 56 1480 MIRAMONTE AV 189-15-001 ALLEN WAYNE D TRUSTEE 1050 SARATOGA AVE SAN JOSE CA 95129 57 1540 MIRAMONTE AVE 189-15-085 POS GROUP MIRAMONTE LLC 137 ELM STREET SAN CARLOS CA 94070 58 983 LORAINE AVE 189-15-095 HAND LILLIAN D TRUSTEE 176 LA CANADA WAY SANTA CRUZ CA 95060 59 734 BRENTWOOD CT 189-17-019 ISMAEL ALI AND ERSHEID SANDY 734 BRENTWOOD CT LOS ALTOS CA 94024 60 718 RONALD CT 189-19-003 718 RONALD LIMITED PARTNERSHIP 22330 SANTA PAULA AVE CUPERTINO CA 95014 61 1094 SEENA AV 189-19-052 MCNAMARA PETER T AND THOMAS 1094 SEENA AVE LOS ALTOS CA 94024 62 291 S. SPRINGER RD 189-26-001 STYNER ROSE M ET AL 291 S. SPRINGER RD LOS ATLOS CA 94024 63 741 SUNSHINE CT 189-26-015 YAO TIANHENG 741 SUNSHINE CT LOS ALTOS CA 94027 64 713 SUNSHINE DR 189-26-044 YANG WEI AND XIE QIONG 713 SUNSHINE DR LOS ATLOS CA 94024 65 16 OTIS WA 189-35-038 ZHOU HUAPENG AND QI NITING 16 OTIS WAY LOS ALTOS CA 94022 66 71 S. CLARK AVE 189-35-080 ESTIENNE HELEN A TRUSTEE 71 S. CLARK AVE LOS ALTOS CA 94022 67 675 PACO DR 189-37-036 WONG NORMAN D AND EUGENIA L 1600 TROUSDALE DR BURLINGAME CA 94010 68 657 PACO DR 189-37-038 ZHONG HAIYAN 5512 MANDERSTON DR SAN JOSE CA 95138 69 645 PACO DR 189-37-039 OKADA RALPH T P.O. BOX 2396 SUNNYVALE CA 94087 70 585 CUESTA DR 189-38-030 MILLER JOHN O AND CATHERINE M 585 CUESTA DR LOS ALTOS CA 94024 71 629 BENVENUE AVE 189-38-079 TUNG CHIEN-CHIH TRUSTEE & ET A 629 BENVENUE AV LOS ALTOS CA 95024 72 674 TERESI LN 189-40-039 HINDMAN STEVEN MICHAEL AND 674 TERESI LN LOS ALTOS CA 94024 72 records of 136 Santa Clara County Weed Abatement Program Page 3 343
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CITY OF LOS ALTOS Exhibit A
73 595 HARRINGTON AVE 189-41-027 VEEBEE REALTY LLC 10290 STERN AVE CUPERTINO CA 95014 74 502 ROSITA AVE 189-41-082 SHI LIN AND ZHOU YUAN 502 ROSITA AVE LOS ALTOS CA 94024 75 847 RIVERSIDE DR 189-43-020 EBBING PETER F TRUSTEE & ET AL 125 HEATHER TER APTOS CA 95003 76 816 S. SPRINGER RD 189-43-028 CHEN JIAJIA TRUSTEE 816 S. SPRINGER RD LOS ALTOS CA 94024 77 1065 ECHO DR 189-46-019 GUO FONG-CHIH AND LIOU HUOY-YU 1065 ECHO DR LOS ALTOS CA 94024 78 960 ECHO DR 189-46-028 RUGTIV BARBARA M TRUSTEE & ET 22526 ADOBE LN LOS ALTOS HILLS CA 94022 79 409 LA PRENDA RD 189-50-054 SCHLANSKER MICHAEL AND JANA 409 LA PRENDA RD LOS ALTOS CA 94024 80 571 EL MONTE AVE 189-51-056 WANG JOHN B AND WONG LYDIA A 571 S. EL MONTE AVE LOS ALTOS CA 94022 81 562 BENVENUE AVE 189-52-064 SADAKIAN AVEDIS A AND ARO 562 BENVENUE AVE LOS ALTOS CA 94024 82 476 PACO DR 189-53-011 CASTRO PETER A AND CARRIE I 476 PACO DR LOS ALTOS CA 94024 83 555 BENVENUE AV 189-53-022 HSU LUCY 555 BENVENUE AVE LOS ALTOS CA 94024 84 924 O'DELL WY 193-27-012 ROH YOUSIK AND CHUNG KRISTY 924 O'DELL WAY LOS ALTOS CA 94024 85 1034 E. ROSE CIR 193-31-003 HUANG KENNETH S & LIN CARRIE H 1034 E. ROSE CIR LOS ALTOS CA 94024 86 1260 COVINGTON RD 193-31-012 WALSH FRAQNCIS J & VIRGINIA A 1260 COVINGTON RD LOS ALTOS CA 94024 87 1295 PORTLAND AV 193-33-015 ETEMADIEH FARHAD TRUSTEE P.O. BOX 1763 LOS ALTOS CA 94023 88 1505 OAKHURST AVE 193-37-027 CHAN ANSON HOI FUNG TRUSTEE & 1275 TRESTLEWOOD LN SAN JOSE CA 95138 89 1480 OAKHURST AV 193-41-016 BRODBECK ROSE MARY TRUSTEE & 1480 OAKHURST AVE LOS ALTOS CA 94024 90 1225 CARMEL TER 193-43-014 ROSS ELIZABETH TRUSTEE 1225 CARMEL TER LOS ALTOS CA 94024 91 1047 EASTWOD DR 193-46-020 YAN JIAPAN 129 SHERLAND AVE MOUNTAIN VIEW CA 94043 92 1098 MUIR WY 193-46-027 SONG INJAH C 1098 MUIR WAY LOS ALTOS CA 94024 93 1375 RANCHITA DR 197-18-012 LION DAVID N 1375 RANCHITA DR LOS ALTOS CA 94024 94 1091 PENNINSULAR CT 318-01-030 MONSEN KRISTAN J AND NANCY E 1091 PENNINSULAR CT LOS ALTOS CA 94024 95 1882 AUSTIN AVE 318-05-037 GHANDCHI ALI SARAYDAR AND 394 FARLEY STREET MOUNTAIN VIEW CA 94043 96 1809 MIDDLETON AV 318-05-044 GIUST GARY K AND QIAN MEIYI 1809 MIDDLETON AVE LOS ALTOS CA 94024 96 records of 136 Santa Clara County Weed Abatement Program Page 4 344
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CITY OF LOS ALTOS Exhibit A
97 1347 RICHARDSON AV 318-07-009 FIRST SOUTHERN BAPTIST CHURCH 1347 RICHARDSON AVE LOS ALTOS CA 94024 98 1434 FREMONT AVE 318-08-005 WANG LONGCHENG AND ZHANG HUI 1434 FREMONT AVE LOS ALTOS CA 94024 99 1501 OAKLEY DR 318-10-025 JHANGRA PERMINDER TRUSTEE & ET 1480 SAMEDRA STREET SUNNYVALE CA 94087 100 2008 CHURTON AVE 318-15-017 SCHUE BRADLEY L TRUSTEE 2008 CHURTON AVE LOS ALTOS CA 94024 101 1541 NESTON WY 318-15-019 MCMURRAY KENNETH E AND 1541 NESTON WAY LOS ALTOS CA 94024 102 1925 CHURTON AVE 318-15-033 MCGHEE GLENN E AND BONNIE J 1925 CHURTON AVE LOS ALTOS 103 1930 CHURTON AVE 318-15-067 WONG PORTER MAN-KIT TRUSTEE & 1930 CHURTON AVE LOS ALTOS ca 94024 104 1948 CHURTON AV 318-15-070 KELLOGG LEOLA J TRUSTEE 1948 CHURTON AVE LOS ALTOS ca 94024 105 1954 CHURTON AV 318-15-071 ABE VENECIA TRUSTEE 1954 CHURTON AVE LOS ALTOS CA 94024 106 1960 CHURTON AV 318-15-072 MARS DANNY E AND HOLT JANE C 1960 CHURTON AVE LOS ALTOS CA 94024 107 1550 NESTON WY 318-16-002 SCHUE BRADLEY L 1550 NESTON WAY LOS ALTOS CA 94024 108 1561 LANDELL CT 318-17-018 AGRAWAL MOHIT AND BHUTANI 1561 LANDELL CT LOS ALTOS CA 94024 109 1627 CHRISTINA DR 318-21-025 LAM CHIK TUNG DOMINIC AND DU 1627 CHRISTINA DR LOS ALTOS CA 94024 110 1706 CHRISTINA DR 318-21-049 PENG SHIESEN AND AMY TRUSTEE 1706 CHRISTINA DRIVE LOS ALTOS CA 94024 111 1663 RANCHITA DR 318-21-059 SMITH HALLIE C 1663 CHRISTINA DRIVE LOS ALTOS CA 94024 112 2011 CRIST DR 318-23-033 FARMER KAREN Q 2011 CRIST DRIVE LOS ALTOS CA 94024 113 2005 CRIST DR 318-23-035 CHIOTTI GREGORY L TRUSTEE 2005 CRIST DR LOS ALTOS CA 94024 114 2072 CRIST DR 318-24-012 BROWN DWIGHT L & ISHIZAKI 2072 CRIST DRIVE LOS ALTOS CA 94024 115 836 STARLITE LN 336-02-035 CLARK THOMAS A 836 STARLITE LANE LOS ALTOS CA 94024 116 849 STARLITE LN 336-02-053 TURAIDS IVONNA A TRUSTEE & ET 849 STARLITE LANE LOS ALTOS CA 94024 117 858 UNIVERSITY AVE 336-03-005 UNION PRESBYTERIAN CHURCH OF 858 UNIVERSITY AVE LOS ALTOS CA 94024 118 24855 SUMMERHILL AVE 336-14-048 DOGLIO TOMHAS E TRUSTEE 24855 SUMMERHILL AVE LOS ALTOS CA 94024 119 1590 VINEYARD DR 342-02-046 SHEAR HERBERT AND MAT TRUSTEE 1590 VINEYARD DRIVE LOS ALTOS CA 94024 120 596 SEQUOIA DR 342-03-043 LAOR MICHAL ET AL 596 SEQUOIA DRIVE LOS ALTOS CA 94024 120 records of 136 Santa Clara County Weed Abatement Program Page 5 345
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CITY OF LOS ALTOS Exhibit A
121 584 SEQUOIA DR 342-03-044 TURNER MICHAEL AND JANICE 584 SEQUOIA DRIVE LOS ALTOS CA 94024 122 510 SEQUOIA DR 342-03-049 LEE SANG JUN & JEONG HEE YOUNG 510 SEQUOIA DRIVE LOS ALTOS CA 94024 123 1440 KRING WY 342-06-054 HAGGSTROM KIRK 1440 KRING WAY LOS ALTOS CA 94024 124 1410 KRING WA 342-06-057 MIKOLAJCZAK ADRIAN P AND 1410 KRING WAY LOS ALTOS CA 94024 125 1425 KRING WA 342-06-060 SUN JY-JUNE TRUSTEE 1425 KRING WAY LOS ALTOS CA 94024 126 1405 HIGHLAND CT 342-07-050 QIAO HAO AND XU CHEMXI 1405 HIGHLAND CT LOS ALTOS CA 94024 127 1816 GRANGER AVE 342-07-063 DEGIULI ANGELO AND FRANCHINI 1816 GRANGER AVE LOS ALTOS CA 94024 128 1276 MONTECLAIRE WY 342-09-045 MCGEE WILLIAM C TRUSTEE & ET AL 1270 MONTECLAIRE WAY LOS ALTOS CA 94024 129 1015 ST. JOSEPH AVE 342-10-005 BHARGAVA PUNIT AND SHARMA 41462 PELHAM CT FREMONT CA 94539 130 1005 ST. JOSEPH AV 342-10-006 1005 HAMPTON LLC 1005 ST. JOSEPH AVE LOS ALTOS CA 94024 131 2070 ROBIN HOOD LN 342-10-031 LEVENSON MARK A & MIKI I 2070 ROBIN HOOD LANE LOS ALTOS CA 94024 132 1020 CROOKED DR 342-10-078 FENG EDDIE CHI AND LIN YI CHEN 3170 ACRON WAY SAN JOSE CA 95117 133 2051 ROBIN HOOD LN 342-10-111 WEBB LAURIE A TRUSTEE 2051 ROBIN HOOD LN LOS ALTOS CA 94024 134 914 ANDOVER WY 342-11-185 RIFFEL LINDA E TRUSTEE & ET AL 10444 CORPORATE DR, STE F REDLANDS CA 92374 135 1964 DEODARA DR 342-25-010 WU ROBERT S AND LI-CHUN C 1964 DEODARA DRIVE LOS ALTOS CA 94024 136 1173 ST. CHARLES CT 342-38-020 LIPTON SUZIE 1173 ST. CHARLES CT LOS ALTOS CA 94024 136 records of 136 Santa Clara County Weed Abatement Program Page 6 346
Agenda Item # 15.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Scott Gerdes
Approved By: Gabe Engeland
Subject: Adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association to extend the existing MOU an additional two years

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Staff recommends the City Council adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association (LAPOA) to extend the existing Memorandum of Understanding (MOU) an additional two years.

FISCAL IMPACT
Approving this item will amend the current Fiscal Year 2024/2025 Budget and increase the General Fund expenditures by $220,000.

ENVIRONMENTAL REVIEW
Not Applicable

PREVIOUS COUNCIL CONSIDERATION
March 22, 2022 – Adoption of City of Los Altos Total Compensation Philosophy April 18, 2023 – Closed Session Conference with Labor Negotiators April 25, 2023 – Adoption of Memorandum of Understanding (MOU) between City of Los Altos & Los Altos Police Officer Association (LAPOA) for a five-year agreement between March 2023 – June 30, 2028
July 9, 2024 - Adopt a Resolution entering into a Side Letter Agreement with the Los Altos Peace Officer Association to comply with California Code of Regulations, title 2, Section 571 (b)(1)(A) and California Code of Regulations, title 2, section 571.1 (a)(4) rules for identifying and defining special compensation.
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Agenda Item # 16.

BACKGROUND
In April of 2023, the City and LAPOA entered a five-year MOU that included additional pay and benefits around employee total compensation as outlined in the Council adopted Employee Total Compensation Philosophy.

Since the current MOU has been in effect, the city has seen retention among public safety personnel with only one Police Officer voluntary separating from the city within the past one and a half years. However, the city has faced difficulty in attracting the quality of candidates for Police Officer Trainees vacancies with several new hires failing their probationary period due to not meeting the core expectations of the position.

The second-year term of the MOU, Fiscal Year 2024/2025, includes a Market Salary Survey to be conducted in September 2024 and evaluate compensation for all classification represented by the LAPOA.

The city conducted the market salary survey and compared the current fiscal year 2024/2025 base pay rates for classifications represented by LAPOA to nine peer cities base pay rates as of January 2024. The peer cities surveys remained as the Town of Los Gatos, Foster City, Campbell, San Carlos, Morgan Hill, Belmont, East Palo Alto, Milpitas, and Gilroy. Criteria for determining peer cities included the following criteria: geographic proximity, population, number of full-time equivalent (“FTE”) positions, general fund agency expenditures, expenditures per capita, and FTE per resident ratio.

DISCUSSION/ANALYSIS
To increase recruitment and attraction opportunities for Los Altos public safety classification, the city and LAPOA believe increasing base pay for all classifications, but especially Police Officer and Police Officer Trainee positions will assist with attracting higher quality candidates to the city.

As such, this Side Letter Agreement aims to bring Los Altos classifications up to 100% of the market over the next 20 months, supported by the market salary survey conducted by the city.

Included in the Side Letter Agreement are also other enhancements that aim to increase attraction and recruitment efforts including increasing the starting salary of Police Officer Trainees to align to the Police Officer classification starting salary range. This will result with an immediate increase compared to the current Police Officer Trainee base pay for Fiscal Year 2024/2025. The Police Officer salary range will be reduced from five steps down to four, so that new Police Officers start with a higher base pay and will be able to reach the top paying step earlier.

Besides these improvements, there are also language revisions to special assignment and educational incentive pays for dispatchers to meet the California Public Employee Retirement Systems rules for identifying and defining special compensation.

For these salary enhancements, the Side Letter Agreement would exclude Police Officer Trainees from receiving overtime for their lunch breaks while attending a Police Academy and include an extension of the MOU for two additional years; fiscal year 2028/2029 and 2029/2030 and supersede previous agreements.
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Agenda Item # 16.

ATTACHMENTS

1. City of Los Altos Resolution No. 2024-XX

2. Side Letter Agreement

3. Peer City and Market Survey Data
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Agenda Item # 16.

Resolution No. 2024-XX
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS TO ADOPT SIDE LETTER AGREEMENT #2 WITH LOS ALTOS POLICE

OFFICERS ASSOCIATION
WHEREAS, on April 25, 2023, City Council approved a five-year Memorandum of Understanding between the City of Los Altos and the Los Altos Police Officers Association (LAPOA) dated March 2023 – June 30, 2028; and
WHEREAS, on July 9, 2024, City Council adopted Side Letter Agreement #1 with Los Altos Police Officers Association to comply with California Code of Regulations, title 2, Section 571 (b)(1)(A) and California Code of Regulations, title 2, section 571.1 (a)(4) rules for identifying and defining special compensation.

WHEREAS, representatives from the City and Los Altos Police Officers Association met and conferred in good faith to reach a Side Letter Agreement #2 on September 16, 2024, October 15, 2024. October 23, 2024, and October 29, 2024; and
WHEREAS, representatives from the City and Los Altos Police Officers Association met and conferred in good faith to replace with additional language; Section 8. Salary, Section 9.

Incentive Pay, Section 10. Special Assignment Pay, Section 11. Educational Pay, Section 17.12 Training / Travel Compensation, and Section 35. Term; and WHEREAS, on November 6 2024, LAPOA members completed voting and successfully ratified the terms of the Side Letter Agreement #2; and WHEREAS, the parties signed the agreement on November 07, 2024; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Approves the Side Letter Agreement #2 with the Los Altos Police Officers Association for the term of the side letter agreement from March 2023 through June 30, 2030, attached to this resolution as Exhibit B; and

2. Amends the current Fiscal Year 2024/2025 Budget and increase the General Fund expenditures by $220,000.

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Attest: Jonathan Weinberg, MAYOR
_____________________________
Melissa Thurman, CITY CLERK
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Agenda Item # 16.
1 North San Antonio Road
Los Altos, California 94022-3087
-1-
SIDE LETTER AGREEMENT #2
November 6, 2024
Brian Werner, POA President
Los Altos Peace Officers’ Association
P.O. Box 1311
Los Altos, California 94023
Dear Mr. Werner,
Pursuant to the provisions of the Meyers-Millias-Brown Act (“MMBA”), this Side Letter Agreement (“Agreement”) is entered into by and between the City of Los Altos (City) and the Los Altos Peace Officers’ Association (POA) as an amendment to the Memorandum of Understanding (“MOU”) effective March 27, 2023 through June 30, 2028 and the Side Letter Agreement #1.

POA and the City are collectively referred to herein as the “Parties” It is understood and agreed that the specific provisions contained in this Side Letter Agreement shall supersede any previous agreements, whether oral and written, regarding the matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment shall remain in full force and effect.

The Parties have met and conferred in good faith on September 16, 2024, October 15, 2024.

October 23, 2024, and October 29, 2024, concerning the terms and conditions of this Side Letter Agreement and its implementation and agree that the following sections will be replaced with additional language; Section 8. Salary, Section 9. Incentive Pay, Section 10. Special Assignment Pay, Section 11. Educational Pay, Section 17.12 Training / Travel Compensation, and Section 35. Term after Association ratification and subsequent Council approval of this Side Letter Agreement.

The Parties agree with the MOU updates as outlined in Appendix B.

For the City:
_______________________________________ ________________________ Gabriel Engeland Date
City Manager
For POA:
_______________________________________ _________________________ POA Representative Date
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Agenda Item # 16.

APPENDIX B
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SECTION 8. SALARY

8.1 GENERAL SALARY INCREASE FOR 2023/2024: Effective the pay period that includes July 1, 2023, base salaries of all represented classifications shall be increased by five percent (5%).

8.2 MARKET SURVEY FOR 2025/2026: No later than September 2024, the City and the Association will meet to discuss appropriate comparator agencies and market criteria to include in the market compensation study. The study will evaluate total compensation to be in effect as of January 2025 and survey all classifications represented by the Association. The Parties will target sharing the completed market salary survey with the Council in March 2025.

8.2 GENERAL SALARY INCREASE FOR 2024/2025: Effective December 22, 2024, base salaries of represented classifications shall receive market adjustment increases as follows:

Police Sergeant: 6.45%
Police Corporal: 6.05%
Police Officer: 5.15%
Communications Supervisor: 5.05%
Lead Communications Officer: 1.30%
Communications Officer: 2.09%
Crime Analyst:9.20%
Community Service Officer: 7.02%

8.3 GENERAL SALARY INCREASE FOR 2025/2026
Effective 06/22/2025, Section 9.1 Longevity Premium Pay shall be converted to a base salary increase of 5% for represented classifications.

8.4 GENERAL SALARY INCREASE FOR 2026/2027: Effective the pay period that includes July 1, 2026, base salaries of all represented classifications shall be increased by five percent (5%). base salaries of represented classifications shall receive market adjustment increases as follows:

Police Sergeant: 6.45%
Police Corporal: 6.05%
Police Officer: 5.15%
Communications Supervisor: 5.05%
Lead Communications Officer: 1.30%
Communications Officer: 2.23%
Crime Analyst:9.20%
Community Service Officer: 7.02%

8.48.5 LIMITED REOPENER FOR SALARY INCREASES FOR 2027/2028: Effective the pay period that includes January 1, 2027, the Parties agree to a limited reopener to this Agreement wherein the Parties agree to restrict the topics for 352
Agenda Item # 16.

APPENDIX B
-3-
negotiations to base salaries of represented classifications and two (2) other items proposed by the Association.

8.58.6 LIMITED REOPENER FOR SALARY INCREASES FOR 2028/2029: Effective the pay period that includes January 1, 2028, the Parties agree to a limited reopener to this Agreement wherein the Parties agree to restrict the topics for negotiations to base salaries of represented classifications and two (2) other items proposed by the Association.

8.7 LIMITED REOPENER FOR SALARY INCREASES FOR 2029/2030: Effective the pay period that includes January 1, 2029, the Parties agree to a limited reopener to this Agreement wherein the Parties agree to restrict the topics for negotiations to base salaries of represented classifications and two (2) other items proposed by the Association.

8.68.8 LUMP SUM PAYMENTS FOR CAREER MILESTONES:
a) Commencing the first full pay period following Council approval of this Agreement and continuing thereafter, employees with three (3) years of public safety work experience (as defined in Section 9.1) shall receive a nonpensionable lump sum payment equal to five percent (5%) of base pay in the pay period following completion of their third year of work experience.

Employees with more than three (3) years of work experience as of the first full pay period following Council approval shall receive the 5% lump sum payment in recognition of their prior public safety service and experience. b) Commencing with the pay period including July 1, 2025, and continuing thereafter, employees with seven (7) years of public safety work experience (as defined in Section 9.1) shall receive a non-pensionable lump sum payment equal to two and one-half percent (2.5%) of base pay in the pay period following completion of their seventh year of public service. Employees with more than seven (7) years of public safety work experience on July 1, 2025, shall receive the 2.5% lump sum payment in recognition of their prior service and experience.
c) Commencing with the pay period including July 1, 2025, and continuing thereafter, employees with 10 years of public safety work experience (as defined in Section 9.1) shall receive a non-pensionable lump sum payment equal to two and one-half percent (2.5%) of base pay in the pay period following completion of their tenth year of public service. Employees with more than 10 years of public safety work experience on July 1, 2025, shall receive the 2.5% lump sum payment in recognition of their prior public safety service and experience (for a total of 5% Career Milestone Bonus).

8.78.9 Effective Date of Lump Sum Payments for Career Milestones: Each employee is singularly responsible for notifying Human Resources that they have prior years of public safety work related experience from another agency for determining Lump Sum Payments for Career Milestones. Lump Sum Payments for Career Milestones shall begin on the first full pay period following the employee’s 353
Agenda Item # 16.

APPENDIX B
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respective anniversary date or beginning the first full pay period after the employee provides notice to Human Resources that they have prior years of public safety work experience from another agency for determining Lump Sum Payments for Career Milestones, whichever is later.

Salary schedules for all represented classifications during the term of this Agreement are listed in Appendix A.
354
Agenda Item # 16.

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SECTION 9. INCENTIVE PAY

9.1 LONGEVITY PREMIUM PAY: Commencing with the pay period that includes July 1, 2024, the City will establish a Longevity Pay Premium for all represented classifications. All sworn employees that have at least five (5) years of sworn work experience under Penal Code section 830.1 shall receive an additional five percent (5%) of base pay and all miscellaneous employees that have at least five (5) years of work experience in their current job classification series (i.e., Communications Officer/Dispatch professionals or Community Service Officers) shall receive an additional five (5%) of base pay. This premium will be paid for all hours in paid status similar to other Special Assignment Pay premiums. Years of prior works experience in the job classifications series from other public agencies shall be included in the calculation of five (5) years of work experience.

Effective 06/21/2025, the Longevity Premium Pay for all represented classifications that qualify will cease. Instead, the 5% will be transitioned to base salary increases for represented classifications. See Section 8.3 GENERAL SALARY INCREASE FOR 2025/2026

9.2 EFFECTIVE DATE OF LONGEVITY PAY: Each employee is singularly responsible for notifying Human Resources that they have prior years of public safety work experience from another agency for determining Longevity Pay.

Longevity pay shall begin on the first full pay period following the employee’s five year anniversary date or beginning the first full pay period after the employee provides notice to Human Resources that they have prior years of public safety work experience from another agency for determining Longevity Pay whichever is later.

Longevity pay is special compensation and shall be reported as such pursuant to Title 2 CCR Section 571(a)(1) and Section 571.1(a)(1).
355
Agenda Item # 16.

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SECTION 10. SPECIAL ASSIGNMENT PAY
The City will provide an additional percent of base pay to employees assigned to the following:

10.1 Canine Officer Premium. Employees who are routinely and consistently assigned to handle, train and board a canine shall receive a 5% of base pay as Special Assignment Premium.

10.2 Motorcycle Patrol Premium. Employees who are routinely and consistently assigned to operate and/or patrol on a motorcycle shall receive 5% of base pay as Special Assignment Premium.

10.3 Detective Division Premium. Employees who are routinely and consistently assigned to the detective or investigative division or the following intelligence duties: Santa Clara County Special Enforcement Team (SCCSET), School Resource Officer (SRO), Regional Auto Theft Task Force (RATTF) shall receive a 5% of base pay as Special Assignment Premium.

10.4 Administrative Officer Premium: Employees who are routinely and consistently assigned to provide support for the police chief and command staff in the operation of the police department shall receive a 5% of base pay as Special Assignment Premium.

10.5 Use of Force Instructor Premium: Effective the pay period including July 1, 2025, employees who are routinely and consistently assigned to be Use of Force Instructors (e.g., Firearms, TASER, Defensive Tactics) shall receive a 2% of base pay as Training Instructor premium. The Chief of Police or designee shall determine which positions are eligible to be Use of Force Instructors as well as the total number of instructors needed for effective operations.

10.6 Field Training Officer / Communications Training Officer: All full-time unit employees, except police Sergeants, designated as a training officer shall receive an additional five percent (5%) of base pay while acting in this capacity for each hour actually worked.

10.7 Hazard Premium: Effective the pay period including July 1, 2024, sworn employees routinely and consistently assigned to the SWAT, Tactical Response, or Hostage Crisis Negotiation team will receive two percent (2%) of base pay. SWAT team, Tactical Response, and Hostage Crisis Negotiation team members shall be responsible for responding to crisis situations including situations involving explosive or other hazardous materials and perform hazardous activities to ensure public health and safety.

This premium will be paid for all hours in paid status.

The Parties agree that to the extent permitted by law, special assignment pay is special compensation and shall be reported as such pursuant to Title 2 CCR Sections 571(a)(4) and 571.1(b)(3). 356
Agenda Item # 16.

APPENDIX B
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If the City or the Association learn that any of the pay items listed above may or will not be recognized as special compensation, the parties will reopen negotiations on the narrow and specific issue of providing the compensation associated with those premiums in a manner that complies with CalPERS reporting requirements.

10.8 Crisis Negotiators and Tactical Dispatchers Premium: Effective the pay period including July 1, 2024, non-sworn employees routinely and consistently assigned to the SWAT or Crisis Negotiation team will receive an additional two percent (2%) of base pay. This premium will be paid for all hours in paid status.

10.96 Detective Standby: Effective the pay period including July 1, 2024, employees in the Detective Division that are placed in a Standby (or On-Call) status while off duty shall receive a $200 incentive for each week they are designated as the Standby Detective. 357
Agenda Item # 16.

APPENDIX B
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SECTION 11. EDUCATIONAL PAY
The City will provide the following educational pay:

11.1 Peace Officer Standards and Training (POST) Certificate Pay The City shall provide an additional five percent (5%) of base pay to employees who possess a POST Intermediate Certificate.

The City shall provide an additional two and one half percent (2.5%) of base pay to employees who possess an Advanced POST Certificate. This two and one-half percent (2.5%) shall be in addition to the five percent (5%) specified above.

The City shall provide an additional two and one-half percent (2.5%) of base pay to supervisory employees (Sergeants and Lead Dispatcher) who possess the Supervisory POST Certificate. This two and one-half percent (2.5%) shall be in addition to the seven and one-half percent (7.5%) specified above.

11.2 Education Pay for Crisis Intervention Training Pay and Anti-Bias Training Pay Employees shall receive one percent (1%) of base pay for completing the Crisis Intervention Training Program (CIT).

Effective July 1, 2024, employees shall receive one percent (1%) of base pay for completing Anti-Bias Based Policing Training.

11.3 Tactical Dispatching Certificate Pay: Effective the pay period including July 1, 2024, all full-time Dispatchers who obtain and maintain their Tactical Dispatching certification shall receive an additional two percent (2%) of base pay. This premium will be paid for all hours in paid status. This pay shall not be in addition to the special assignment premium Section 10.8 Crisis Negotiators and Tactical Dispatchers Premium, but a substitute for once the requisite educational course has been completed.

11.4 Crisis/Hostage Negotiation Education Pay: Effective July 1, 2024, all full-time Dispatchers who complete a Crisis Negotiation or Hostage Negotiation class shall receive an additional two percent (2%) of base pay. This premium will be paid for all hours in paid status. This pay shall not be in addition to the special assignment premium Section 10.8 Crisis Negotiators and Tactical Dispatchers Premium, but a substitute for once the requisite educational course has been completed.

11.5 Effective Date of Educational Pays
Educational incentive pay shall begin on the first full pay period after the employee has documentation to the Police Chief or designee that shows the requisite certificate(s), training and/or education has been attained. Each employee is singularly responsible for submitting all documentation to qualify for Educational Incentive Pay.

The Parties agree that to the extent permitted by law, educational pay is special compensation and shall be reported as such pursuant to Title 2 CCR Sections 571(a)(2) and 571.1(b)(2).

If the City or the Association learn that any of the pay items listed above may or will not be recognized as special compensation, the parties will reopen negotiations on the narrow and specific 358
Agenda Item # 16.

APPENDIX B
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issue of providing the compensation associated with those premiums in a manner that complies with CalPERS reporting requirements.
359
Agenda Item # 16.

APPENDIX B
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SECTION 17. HOURS OF WORK AND OVERTIME

17.12 TRAINING/TRAVEL COMPENSATION: All training must be approved by the Police Chief or designee.
a. Training approved by the Police Chief or designee will be handled as follows:

1. The employee’s work schedule may be adjusted to minimize the amount of overtime incurred. If any adjustment results in the need for overtime (e.g., to backfill on a shift that had to be flexed off), the employee whose shift has been adjusted will have the right of first refusal to the overtime assignment.

2. Any overtime for training must be approved by the Police Chief or designee prior to attending the training.

3. Mileage and all other payments, reimbursements and/or advances will be in accordance with the City of Los Altos Administration Instruction, Travel and Expense Policy. Mileage will be reimbursed according to actual miles travelled between the employee’s home and the training site.

4. Employees that travel for training on a non-work day (unadjusted) shall be paid for actual travel time between the employee’s home and the training site.

Employees that travel for training on a work day shall be paid for actual travel time between the employee’s home and the training site beyond the employee’s normal commute.

5. All costs associated with trainings must be reviewed and approved by the Police Chief or designee prior to the training.

6. Any lunch break period during mandated training shall be treated as hours worked.

Effective December 22, 2024, the provisions of Section 17.12 Training/Travel compensation shall not apply to Police Officer Trainees.
360
Agenda Item # 16.

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SECTION 35. TERM
This MOU represents the entire agreement between the City and Association on the subjects contained herein and shall become in full force and effect on July 1, 2023 and shall continue in full force and effect until midnight June 30, 20302028.

Either party can re-open a portion or portions of this contract, as defined below, for negotiations through a limited re-opener for the sole purpose of discussing and considering salary and two other items of this contract in the fiscal year 2027-2028, 2028-2029, and 2029-2030. During the initial four-year term, the contract may also be reopened through mutual consent of the association and the City Manager.

An “item” for the purpose of the said limited re-opener shall be limited to a single term, condition, or benefit, e.g., Peace Officer Standards and Training (POST) Certificate Pay; and shall not mean an entire article of the MOU, e.g., Section 10 Incentive Pay. A request to re-open contract negotiations for this limited purpose must be issued in writing between the dates listed below by the requesting party:
• January 1, 2027 – March 31, 2027 for the fiscal year 2027-2028 reopening • January 1, 2028 – March 31, 2028 for the fiscal year 2028-2029 reopening • January 1, 2029 – March 31, 2029 for the fiscal year 2029-2030 reopening 361
Agenda Item # 16.

City of Los Altos
List of Peer Cites
October 2024
City-Data
Census
2022
FY 24/25
General Fund
Operating
Budget
FY 24/25
General Fund
Operating
Budget
Agency County Geographic
Proximity Population Pop Rank FTE FTE Rank
Agency
Expenditures
Agency
Expenditures
Rank
Expenditure
per Capita
Expen Per Capita
Rank
FTE to
Resident
Ratio
FTE to
Resident
Ratio
Rank
SUM
City of Los Altos Santa Clara 1.0 30,424 1.0 150 1.0 55413284 1.0 $1.82 1.0 4.93 1.0 6.0 33% High Other 0.0 40,555 0.5 200 0.5 73,865,908 0.5 2.43 0.5 6.57 0.5 20% High Santa Clara 1.0 36,509 1.0 180 1.0 66,495,941 1.0 2.19 1.0 5.92 1.0 20 % Low Santa Clara 1.0 24,339 1.0 120 1.0 44,330,627 1.0 1.46 1.0 3.94 1.0 33% Low Other 0.0 20,284 0.5 100 0.5 36,944,036 0.5 1.21 0.5 3.29 0.5 Agency County Geographic
Proximity Population Pop Rank FTE FTE Rank
Agency
Expenditures
Agency
Expenditures
Rank
Expenditure
per Capita
Expen Per Capita
Rank
FTE to
Resident
Ratio
FTE to
Resident
Ratio
Rank
SUM Tier
Town of Los Gatos Santa Clara 1.0 32,402 1.0 152.5 1.0 57,225,743 1.0 1.77 1.0 4.71 1.0 6.0 T1 City of Foster City San Mateo 0.0 32,026 1.0 179 1.0 61,771,027 1.0 1.93 1.0 5.59 1.0 5.0 T1 City of Campbell Santa Clara 1.0 42,286 0.0 179.5 1.0 68,719,281 0.5 1.63 1.0 4.24 1.0 4.5 T1 City of San Carlos San Mateo 0.0 29,586 1.0 110 0.5 61,875,040 1.0 2.09 1.0 3.72 0.5 4.0 T1 City of Morgan Hill Santa Clara 1.0 44,973 0.0 213.25 0.0 62,533,138 1.0 1.39 0.5 4.74 1.0 3.5 T1 City of East Palo Alto San Mateo 0.0 28,383 1.0 122.4 1.0 35,771,451 0.0 1.26 0.5 4.31 1.0 3.5 T2 City of Belmont San Mateo 0.0 26,773 1.0 144.75 1.0 26,578,220 0.0 0.99 0.0 5.41 1.0 3.0 T2 City of Milpitas Santa Clara 1.0 77,738 0.0 455 0.0 136,593,272 0.0 1.76 1.0 5.85 1.0 3.0 T2 City of Gilroy Santa Clara 1.0 58,005 0.0 286 0.0 72,754,698 0.5 1.25 0.5 4.93 1.0 3.0 T2 City of Cupertino Santa Clara 1.0 57,856 0.0 207 0.0 90,041,794 0.0 1.56 1.0 3.58 0.5 2.5 City of San Mateo San Mateo 0.0 100,984 0.0 549 0.0 168,222,488 0.0 1.67 1.0 5.44 1.0 2.0 City of Sunnyvale Santa Clara 1.0 153,091 0.0 921.68 0.0 212,554,504 0.0 1.39 0.5 6.02 0.5 2.0 City of Saratoga Santa Clara 1.0 29,903 1.0 56.5 0.0 30,582,753 0.0 1.02 0.0 1.89 0.0 2.0 City of Union City Alameda 0.0 67,039 0.0 314.85 0.0 89,267,339 0.0 1.33 0.5 4.70 1.0 1.5 City of Fremont Alameda 0.0 223,871 0.0 1021.22 0.0 276,313,000 0.0 1.23 0.5 4.56 1.0 1.5 City of Santa Clara Santa Clara 1.0 126,930 0.0 1153.25 0.0 287,458,968 0.0 2.26 0.5 9.09 0.0 1.5 City of Menlo Park San Mateo 0.0 32,295 1.0 242.6 0.0 74,231,260 0.0 2.30 0.5 7.51 0.0 1.5 City of Mountain View Santa Clara 1.0 81,059 0.0 698 0.0 192,333,000 0.0 2.37 0.5 8.61 0.0 1.5
City of Burlingame San Mateo 0.0 30,559 1.0 231.4 0.0 81,032,875 0.0 2.65 0.0 7.57 0.0 1.0 City of Palo Alto Santa Clara 1.0 66,010 0.0 1092.1 0.0 306,893,000 0.0 4.65 0.0 16.54 0.0 1.0 City of Redwood City San Mateo 0.0 80,512 0.0 598.93 0.0 184,613,863 0.0 2.29 0.5 7.44 0.0 0.5 Alpha Sort-All Criteria
1 362
Agenda Item # 16.

City of Los Altos
POA Market Survey Data
as of January 2025
Desired Percentile
100.00% # of T1
Comparables
# of T1 & T2
Comparables
POA Classifications
Adjustment to
bring to Desired
Market %
Los Gatos Foster
City Campbell San Carlos
Morgan
Hill Belmont East Palo Alto Milpitas
Police Sergeant 12.90% Y Y Y N 3 Y Y Y Y 7
Police Corporal 12.09% Y Y Y N 3 Y N N N 4
Communications Supervisor 10.09% Y Y Y N 3 Y N N Y 5
Police Officer 5.15% Y Y Y N 3 Y Y Y Y 7
Lead Communications Officer 2.59% Y Y N N 2 N Y N N 3
Police Officer Trainee 11.19% Y Y Y N 3 Y Y Y Y 7
Communications Officer 4.19% Y Y Y N 3 Y Y N Y 6
Crime Analyst 18.39% Y Y Y Y 4 Y Y Y Y 8
Community Service Officer 14.04% Y N Y N 2 Y Y Y Y 6
Comparable Cities
Tier 1
Comparable Cities
Tier 2
363
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Police Sergeant 159,539 $ 184,686 $
FY 24/25 Foster City Police Sergeant 147,194 $ 178,915 $ CY 2025 Campbell Police Sergeant 157,380 $ 191,305 $
San Carlos N/A
CY 2025 Morgan Hill Police Sergeant 149,670 $ 191,013 $ CY 2025 Belmont Police Sergeant (Adv. Post) 137,120 $ 175,004 $ FY 24/25 East Palo Alto Police Sergeant 126,290 $ 166,824 $ FY 24/25 Milpitas Police Sergeant 160,599 $ 195,211 $
FY 24/25 Gilroy Police Sergeant 126,284 $ 157,331 $
FY 24/25 Los Altos Police Sergeant 142,249 $ 172,905 $
Desired Range Los Altos Police Sergeant $ 160,601 $ 195,211 % Change for min and max 12.90% 12.90%
Schedule City Position Starting Step Top Step
FY 24/25 Palo Alto Police Sergeant 151,008 $ 195,146 $
FY 24/25 Mountain View Police Sergeant 167,028 $ 202,835 $ FY 24/25 Santa Clara County Police Sergeant 129,886 $ 158,034 $ FY 24/25 San Jose Police Sergeant 163,512 $ 198,709 $
Police Sergeant Annual Base Pay Peer Cities Non-Peer Cities 364
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Police Corporal 132,358 $ 160,882 $
FY 24/25 Foster City Police Corporal 134,491 $ 163,474 $ CY 2025 Campbell Police Agent 141,532 $ 171,998 $
San Carlos N/A
CY 2025 Morgan Hill Police Corporal 135,102 $ 172,427 $ CY 2025 Belmont Police Corporal (Advanced Post) 122,283 $ 156,067 $ East Palo Alto N/A
Milpitas N/A
FY 24/25 Gilroy Police Corporal 113,912 $ 141,924 $
FY 24/25 Los Altos Police Corporal 126,553 $ 153,827 $
Desired Range Los Altos Police Corporal $ 141,856 $ 172,427 % Change for min and max 12.09% 12.09%
Schedule City Position Starting Step Top Step
FY 24/25 Palo Alto Police Agent 134,846 $ 174,262 $
FY 24/25 Mountain View N/A
FY 24/25 Santa Clara County N/A
FY 24/25 San Jose N/A
Police Corporal Annual Base Pay Non-Peer Cities Peer Cities 365
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Communication Dispatcher Lead $ 165,547 128,773 $ FY 24/25 Foster City Police Dispatch Supervisor $ 150,148 123,527 $ FY 24/25 Campbell Communications Supervisor $ 151,570 124,550 $ San Carlos N/A
CY 2025 Morgan Hill Public Safety Dispatcher Supervisor $ 149,635 117,250 $ Belmont N/A
East Palo Alto N/A
CY 2025 Milpitas Communications Dispatch Supervisor 128,827 $ 156,591 $ FY 24/25 Gilroy Public Safety Communications Supervisor 115,981 $ 163,196 $ FY 24/25 Los Altos Communications Supervisor 123,712 $ 150,373 $ Desired Range Los Altos Communications Supervisor $ 136,196 $ 165,547 % Change for min and max 10.09% 10.09%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Public Safety Communications Mgr 114,109 $ 171,163 $ FY 24/25 Mountain View Public Safety Dispatch Coordinator 132,469 $ 179,223 $ FY 24/25 Santa Clara County Supervising Comm. Dispatcher 141,180 $ 171,623 $ CY 2025 San Jose Supvervising PS Dispatcher 141,791 $ 172,254 $ Communications Supervisor Annual Base Pay Non-Peer Cities Peer Cities 366
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Police Officer 126,089 $ 153,262 $
FY 24/25 Foster City Police Officer 121,551 $ 147,746 $ CY 2025 Campbell Police Officer 131,751 $ 160,075 $
San Carlos
CY 2025 Morgan Hill Police Officer 125,536 $ 160,218 $
CY 2025 Belmont Police Officer (Advanced Post) 116,451 $ 148,624 $ FY 24/25 East Palo Alto Police Officer 105,171 $ 138,926 $ FY 24/25 Milpitas Police Officer 132,943 $ 161,595 $
FY 24/25 Gilroy Police Officer 106,418 $ 132,590 $
FY 24/25 Los Altos Police Officer 120,540 $ 146,518 $
Desired Range Los Altos Police Officer $ 132,945 $ 161,595 % Change for min and max 10.29% 10.29%
Schedule City Position Starting Step Top Step
FY 24/25 Palo Alto Police Officer 125,154 $ 161,741 $
FY 24/25 Mountain View Police Officer 137,592 $ 167,085 $ FY 24/25 Santa Clara County Deputy Sheriff 111,663 $ 135,743 $ FY 24/25 San Jose Police Officer 128,164 $ 171,669 $
Police Officer Annual Base Pay Non-Peer Cities Peer Cities 367
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Senior Communication Dispatcher 114,180 $ 146,925 $ FY 24/25 Foster City Lead Police Dispatcher 113,153 $ 137,538 $ Campbell N/A
San Carlos N/A
CY 2024 Morgan Hill N/A
CY 2025 Belmont Lead Police Dispatcher 103,024 $ 131,482 $ East Palo Alto N/A
Milpitas N/A
FY 24/25 Gilroy Senior Public Safety Communicator 99,901 $ 121,430 $ FY 24/25 Los Altos Lead Communications Officer 117,821 $ 143,213 $ Desired Range Los Altos Lead Communications Officer $ 120,876 $ 146,925 % Change for min and max 2.59% 2.59%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Public Safety Dispatcher Lead 122,283 $ 150,134 $ FY 24/25 Mountain View Lead Public Safety Dispatcher 125,653 $ 170,001 $ FY 24/25 Santa Clara County Sr. Communications Dipatcher 123,854 $ 149,872 $ CY 2025 San Jose Sr. Public Safety Dispatcher 122,336 $ 148,850 $ Lead Communications Officer Annual Base Pay Non-Peer Cities Peer Cities 368
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Police Officer Trainee 119,785 $ 119,785 $ FY 24/25 Foster City Police Officer Recruit 110,250 $ 115,763 $ FY 24/25 Campbell Police Officer Trainee 116,272 $ 116,272 $ San Carlos N/A
CY 2024 Morgan Hill Police Officer Recruit 102,474 $ 102,474 $ CY 2024 Belmont Police officer Recruit 84,161 $ 84,161 $ FY 24/25 East Palo Alto Police Officer Trainee 62,400 $ 62,400 $ FY 24/25 Milpitas Police Officer Trainee $ 127,610 $ 155,112 FY 24/25 Gilroy Police Officer Trainee $ 95,776 $ 95,776 FY 24/25 Los Altos Police Officer Trainee 114,774 $ 139,508 $ Desired Range Los Altos Police Officer Trainee $ 127,611 $ 155,112 % Change for min and max 11.19% 11.19%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Police Officer Trainee 119,808 $ 119,808 $ FY 24/25 Mountain View Police Officer Trainee 125,498 $ 125,498 $ FY 24/25 Santa Clara County Sherrif's Correctional Deputy Cadet 89,581 $ 89,581 $ FY 24/25 San Jose Police Recruit 110,058 $ 110,058 $
Police Officer Trainee Annual Base Pay Non-Peer Cities Peer Cities 369
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Communication Dispatcher 101,920 $ 131,290 $ FY 24/25 Foster City Police Dispatcher 102,633 $ 124,751 $ FY 24/25 Campbell Public Safety Dispatcher 107,744 $ 130,978 $ San Carlos N/A
CY 2025 Morgan Hill Public Safety Dispatcher 99,008 $ 126,360 $ CY 2025 Belmont Police Dispatcher 91,169 $ 116,357 $
East Palo Alto N/A
CY 2025 Milpitas Communication Dispatcher 111,544 $ 135,580 $ FY 25/26 Gilroy Public Safety Communicator 96,962 $ 117,859 $ FY 24/25 Los Altos Communications Officer 107,060 $ 130,133 $ Desired Range Los Altos Communications Officer $ 111,542 $ 135,580 % Change for min and max 4.19% 4.19%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Public Safety Dispatcher I/II 103,480 $ 133,806 $ FY 24/25 Mountain View Police Dispatcher I/II/III 102,690 $ 153,067 $ FY 24/25 Santa Clara County Communications Dispatcher I/II/III 89,604 $ 136,342 $ CY 2025 San Jose Public Safety Radio Dispatcher 105,748 $ 128,556 $ Communications Officer Annual Base Pay Peer Cities Non-Peer Cities 370
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Administrative Analyst 108,053 $ 139,108 $ FY 24/25 Foster City Management Analyst I 117,597 $ 142,939 $ FY 24/25 Campbell Admin Analyst I 121,306 $ 147,555 $
San Carlos Management Analyst 111,502 $ 135,530 $
CY 2024 Morgan Hill Police Analyst 111,324 $ 142,080 $
CY 2024 Belmont Management Analyst I 96,269 $ 122,866 $ FY 24/25 East Palo Alto Management Analyst I 93,361 $ 113,481 $ FY 24/25 Milpitas Crime Analyst 107,773 $ 141,863 $
FY 24/25 Gilroy Police Crime Analyst 95,809 $ 127,760 $ FY 24/25 Los Altos Crime Analyst 102,535 $ 124,632 $
Desired Range Los Altos Crime Analyst $ 121,394 $ 147,555 % Change for min and max 18.39% 18.39%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Management Analyst 97,240 $ 145,850 $
FY 24/25 Mountain View Analyst I 101,067 $ 136,781 $
FY 24/25 Santa Clara County Crime Analyst 109,002 $ 132,542 $ CY 2025 San Jose Crime & Intelligence Analyst 85,631 $ 104,138 $ Crime Analyst Annual Base Pay Non-Peer Cities Peer Cities 371
Agenda Item # 16.

POA Market Survey of
Peer Cities as of January 2025
Schedule City Position Starting Step Top Step
FY 24/25 Los Gatos Community Service Officer 81,786 $ 105,602 $ FY 24/25 Foster City N/A
FY 24/25 Campbell Community Service Officer 86,965 $ 105,810 $ San Carlos N/A
CY 2025 Morgan Hill Community Service Officer 81,515 $ 104,042 $ CY 2025 Belmont Community Service Officer 66,680 $ 85,102 $ FY 24/25 East Palo Alto Community Service Officer 65,865 $ 80,059 $ CY 2025 Milpitas Community Service Officer 96,141 $ 116,861 $ FY 24/25 Gilroy Community Service Officer 64,480 $ 78,376 $ FY 24/25 Los Altos Community Services Officer 84,303 $ 102,470 $ Desired Range Los Altos Community Services Officer $ 96,142 $ 116,861 % Change for min and max 14.04% 14.04%
Schedule City Position Starting Step Top Step
CY 24 Palo Alto Community Services Officer 73,133 $ 89,794 $ FY 24/25 Mountain View Community Services Officer 91,933 $ 111,573 $ FY 24/25 Santa Clara County N/A
CY 2025 San Jose Community Service Officer I 81,440 $ 98,976 $ Community Services Officer Annual Base Pay Non-Peer Cities Peer Cities 372
Agenda Item # 16.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Stephanie Beauchaine
Approved By: Gabriel Engeland
Subject: Adopt a Resolution Amending the FY2024-25 CIMMP Budget increasing Capital Improvement and Major Maintenance Program Project expenditures by $2,676,752.

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Adopt a Resolution Amending the FY2024-25 CIMMP Budget increasing Capital Improvement and Major Maintenance Program Project expenditures by $2,676,752.

FISCAL IMPACT
Approval of this resolution would result in a $2,676,752 Million increase in CIMMP expenditures for FY2024-25. Additionally, transfers into the CIP Fund would increase by $5,396,752 as well as transfers out of the General and Special Revenue Funds which also total $5,396,752.

Fund balance projections for the FY2024-25 Budget year have been updated to reflect the above recommended changes to the CIMMP Budget. The updated beginning and ending fund balances are detailed in Attachment III. FY2024-25 Fund Balance Summary Schedule.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
None

DISCUSSION/ANALYSIS
Each year the City budgets for Capital Improvement and Major Maintenance Projects. Some of those projects are developed over multiple years and have complex multi-year budgets. These budgets are estimated for multiple years over the life of the project, and as the years are 373
Agenda Item # 17.
completed, based on progress and actual costs, the budget for future years is changed based on the actual costs and progress made for each year completed After each year is closed a comparison is made between budgeted and actual expenditures for each ongoing CIMMP project, and if the project spent less than what was budgeted, and the unspent funds are anticipated to be needed in the upcoming year, those unspent appropriations must be added to next year’s budget.

In analyzing the FY2023-24 ongoing CIMMP Projects, we identified 10 projects that underspent their budgets, whose appropriations are needed in the current year. Those unspent appropriations total $7,257,752 and we are requesting to carry forward those appropriations from the prior year into the current fiscal year budget.

As part of this process, City staff also reviewed FY2024-25 CIMMP projects and identified 10 projects with current year budgets that need to be reduced, based on planned delays, or deferral to a future period. These adjustments total -$4,581,000 and we are asking to reduce the current year budgets for these projects in this amount.

The net adjustment of CIMMP carry forward appropriations plus current year reductions totals $2,676,752. In total 20 project budgets are affected and are listed in Attachment I. Eight fund budgets will be affected by this action and include the following funds, which are also detailed in Attachment II.: Net budget adjustment by Fund:

1. Public Art Fund 21 ($6,000)

2. General Fund 01 $3,809,100

3. In-Lieu Park Fund 27 ($1,057,000)

4. Technology Fund 61 ($415,000)

5. Gas Tax Fund 14 $861,932

6. Road Maintenance Fund 07 $744,354

7. Vehicle Registration Fund 24 $629,367

8. Sewer Fund 30 ($2,720,000)
Total $2,676,752
When carrying forward appropriations from the prior year, the result is: 1) Prior year expenses are less than projected, 2) Prior year ending fund balance is higher than projected, 3) Current year expenditures are increased and higher than projected, and 4) Current year projected ending fund balance is effectively unchanged, as the impact is shifting the timing of expenditures between years, with a net $0 impact.

ATTACHMENTS

1. Resolution No. 2024-xxx

2. Attachment I. CIP Budget Carry Forward by Project

3. Attachment II. CIP Budget Carry Forward by Fund

4. Attachment III FY2024-25 Fund Balance Summary Schedule 374
Agenda Item # 17.

ATTACHMENT I.

Project: CD01003 - Public Arts Project 7200 - PRINTING/MISC - 20,910 12,500 (20,910) (33,410) Project: CD01003 - Public Arts Project 7000 - CONSTRUCTION 246,779 - - 246,779 246,779 213,369 128,000 (6,000) Project: CD01024 - General Plan 7000 - CONSTRUCTION 500,000 34,225 88,895 465,775 376,880 - 89,000 Project: CF01003 - Annual Civic Facilities Improv 7100 - DESIGN/ENGINEERING - 45,002 27,708 (45,002) (72,710) - 17,500 Project: CF01009 - Pathway Rehabilitation 7000 - CONSTRUCTION 550,000 - - 550,000 550,000 200,000 (170,000) Project: CF01021 - Emergency Operations Center 7050 - INSPECTION/TESTING - 3,888 17,307 (3,888) (21,195) - 17,500 Project: CF01021 - Emergency Operations Center 7100 - DESIGN/ENGINEERING - 161,546 50,405 (161,546) (211,952) 384,566 - 50,500 Project: CF01030 - Drainage and Drinking Fountain 7000 - CONSTRUCTION 180,000 14,390 22,965 165,610 142,645 203,000 (70,000) Project: CF01032 - Hillview Dog Park 7000 - CONSTRUCTION 1,075,000 - - 1,075,000 1,075,000 1,000,000 (600,000) Project: CF01036 - New Financial System 7000 - CONSTRUCTION 450,000 - - 450,000 450,000 1,525,000 340,000 415,000 Project: CF01042 - Garden House Upgrades 7000 - CONSTRUCTION 285,000 - - 285,000 285,000 285,000 (285,000) Project: CF01044 - City Hall Expansion into LAYC 7050 - INSPECTION/TESTING - 13,341 2,582 (13,341) (15,923) 2,600 Project: CF01044 - City Hall Expansion into LAYC 7000 - CONSTRUCTION 5,050,000 568,827 3,603,073 4,481,173 878,100 4,467,832 - 3,700,000 Project: TS01001 - Annual Street Resurfacing 7000 - CONSTRUCTION 1,857,816 83,939 - 1,773,877 1,773,877 2,482,000 1,137,152 Project: TS01003 - Annual Street Striping 7000 - CONSTRUCTION 250,000 8,857 - 241,143 241,143 249,000 242,000 Project: TS01004 - Annual Street Slurry Seal 7000 - CONSTRUCTION 750,000 4,724 151,273 745,276 594,003 970,000 746,000 Project: TS01008 - Annual ADA Improvements (Street 7000 - CONSTRUCTION 111,049 790 1,436 110,259 108,824 255,000 110,500 Project: WW01001 - Annual Sewer System Repair Pro 7000 - CONSTRUCTION 2,596,365 776,685 1,865 1,819,680 1,817,815 300,000 (300,000) Project: WW01003 - Annual Root Foaming 7000 - CONSTRUCTION 300,000 - - 300,000 300,000 250,000 (100,000) Project: WW01005 - Annual CIPP Corrosion Replacement 7000 - CONSTRUCTION 1,611,859 30,016 15,500 1,581,844 1,566,344 1,200,000 (1,200,000) Project: WW01012 - Adobe Creek Sewer Replacement 7000 - CONSTRUCTION 422,985 - - 422,985 422,985 2,000,000 (1,750,000) Project: WW01013 - Document Scanning 7000 - CONSTRUCTION 100,000 - - 100,000 100,000 100,000 (100,000) Project: WW01014 - Vac-Con Replacement 7000 - CONSTRUCTION 500,000 - - 500,000 500,000 - 730,000 16,836,853 1,767,139 3,995,509 15,069,714 11,074,205 6,590,767 9,962,000 2,676,752 Project Number Object - Description
City of Los Altos
CIP Budget Carry Forward by Project
FY 2023-24 to FY2024-25
FY2023-24
Budget
FY2023-24
Actual Encumbrance FY2023-24Balance
FY24
Balance
FY2023-24
Total Budget
Balance
FY2024-25
Budget
FY2024-2025
Rollover Budget
Amendment
375
Agenda Item # 17.

ATTACHMENT II.

Public Art
Fund 21
General
Fund 01
In Lieu Park
Fund 27
Technology
Fund 61
Gas Tax
Fund 14
Road Maintenance
Fund07
VRF
Fund 24
Sewer
Fund 30 Total
Public Art Fund (6,000) (6,000)
General Fund 89,000 89,000
General Fund 17,500 17,500
In Lieu Park (170,000) (170,000)
In Lieu Park 17,500 17,500
In Lieu Park 50,500 50,500
In Lieu Park (70,000) (70,000)
In Lieu Park (600,000) (600,000)
Technology Fund 415,000 415,000
In Lieu Park (285,000) (285,000)
General Fund 2,600 2,600
General Fund 3,700,000 3,700,000
Multiple 392,799 744,354 1,137,152
Multiple 121,000 121,000 242,000
Multiple 348,133 397,867 746,000
Vehicle Registration Fee 110,500 110,500
Sewer (300,000) (300,000)
Sewer (100,000) (100,000)
Sewer (1,200,000) (1,200,000)
Sewer (1,750,000) (1,750,000)
Sewer (100,000) (100,000)
Sewer 730,000 730,000
(6,000) 3,809,100 (1,057,000) 415,000 861,932 744,354 629,367 (2,720,000) 2,676,752 Transfer In/Out of CIP Fund 62 (6,000) 3,809,100 (1,057,000) 415,000 861,932 744,354 629,367 5,396,752 City of Los Altos
CIP Budget Carry Forward by Fund
FY 2023-24 to FY2024-25
Funding Source
376
Agenda Item # 17.

Fund
No. Fund
Beginning
Balance
7/1/2024
Budgeted
Revenue
Transfers
In Total Inflows
Budgeted
Expenditures
Transfers
Out
Total
Outflows
Ending
Balance
6/30/2025
01 General Fund
Unreserved Fund Balance 24,283,504 58,439,634 130,000 58,569,634 (55,413,284) (9,834,408) (65,247,692) 17,605,446 Emergency & Operating Reserve 8,757,349 2,325,308 2,325,308 - 11,082,657 Veteran Memorial Reserve 8,615 - - 8,615
Facility Maintenance Fund - 1,000,000 1,000,000 - 1,000,000 Fleet Vehicle Fund - 500,000 500,000 - 500,000
PERS Reserve - 500,000 500,000 - 500,000
Total General Fund: 33,049,468 58,439,634 4,455,308 62,894,942 (55,413,284) (9,834,408) (65,247,692) 30,696,718 30 Sewer Fund 11,971,915 10,834,874 10,834,874 (13,314,873) (500,000) (13,814,873) 8,991,916 35 Solid Waste Fund 3,197,857 1,085,000 1,085,000 (2,563,755) (2,563,755) 1,719,102 Total Enterprise Fund: 15,169,772 11,919,874 - 11,919,874 (15,878,628) (500,000) (16,378,628) 10,711,018 62 Capital Projects Fund 5,513,014 2,130,000 13,958,752 16,088,752 (19,985,882) (19,985,882) 1,615,884 65 Equipment Replacement Fund 1,310,287 - 1,000,000 1,000,000 (841,000) (247,000) (1,088,000) 1,222,287 Total Capital Improvement Fund: 6,823,301 2,130,000 14,958,752 17,088,752 (20,826,882) (247,000) (21,073,882) 2,838,171 40 Dental/Vision Fund 328,544 - 500,000 500,000 (594,000) (594,000) 234,544 41 Unemployment Fund 75,906 - - - - - 75,906
42 Workers Compensation Fund 1,338,480 - (673,573) - (673,573) 664,907 43 Liability Fund 2,091,083 - 700,000 700,000 (1,428,000) (1,428,000) 1,363,083 61 Technology Fund 2,024,683 150,000 150,000 (880,007) (955,000) (1,835,007) 339,676 Total Internal Service Fund: 5,858,696 150,000 1,200,000 1,350,000 (3,575,580) (955,000) (4,530,580) 2,678,116 04 Measure B - 692,411 692,411 - (692,000) (692,000) 411 07 SB1 Road Maintenance Rehab 1,006,576 810,433 810,433 - (1,554,354) (1,554,354) 262,655 11 Vehicle Impound Fund 17,578
13 Supplemental Law Enforcement Fund 118,722 100,000 100,000 - (130,000) (130,000) 88,722 14 Gas Tax Fund 862,895 871,412 871,412 - (1,732,932) (1,732,932) 1,375 20 PEG Fees 282,519 100,577 100,577 - - - 383,096
21 Public Art Fund 452,080 150,000 150,000 (10,000) (122,000) (132,000) 470,080 24 Vehicle Registration Fund 1,112,537 280,000 280,000 - (1,233,367) (1,233,367) 159,170 25 TDA 597 46,000 46,000 - - - 46,597
26 Traffic Impact Fee Fund 43,768 950,000 950,000 - (285,000) (285,000) 708,768 27 In Lieu Park Fund 7,870,910 1,200,000 1,200,000 - (3,320,065) (3,320,065) 5,750,845 28 Downtown Parking Fund 995,217 62,581 62,581 - (800,000) (800,000) 257,798 29 Estate Donation Fund 18,045 - - - - - 18,045
Total Internal Service Fund: 12,781,444 5,263,414 - 5,263,414 (10,000) (9,869,718) (9,879,718) 8,147,562 73 General Debt Service 222,204 - 169,975 169,975 (169,975) - (169,975) 222,204 74 LA Community Center 1,410,105 - 622,090 622,090 (622,090) - (622,090) 1,410,105 91 Blue Oak Lane Sewer 455,413 - - (20,000) - (20,000) 435,413 Total Internal Service Fund: 2,087,722 - 792,065 792,065 (812,065) - (812,065) 2,067,722 ALL FUNDS TOTAL $ 75,770,403 $ 77,902,922 $ 21,406,125 $ 99,309,047 $ (96,516,439) $ (21,406,126) $ (117,922,565) $ 57,139,307 Debt Service Funds
City of Los Altos
FY2024-25 Fund Balance Summary Schedule- Estimated Beginning Balance General Fund
Enterprise Funds
Capital Improvement Funds
Internal Service Funds
Special Revenue Funds
377
Agenda Item # 17.

Resolution No. 2024-XX Page 1
ATTACHMENT 1
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AMENDING FY2024-25 CAPITAL IMPROVEMENT AND MAJOR

IMPROVEMENT PLAN (CIMMP), INCREASING EXPENDITURES BY
$3,339,600 AND ADJUSTING BUDGETED TRANSFERS TO FUND THEM WHEREAS, the City of Los Altos adopted the FY2024-25 Capital Improvement and Major Improvement Project Budget on June 11, 2024, by Resolution 2024-49; and WHEREAS, the City has completed the FY2023-24 CIMMP Project budget to actual expenses analysis;
WHEREAS, 10 projects have been identified that underspent their FY2023-24 budget, and will need those appropriations to cover FY2024-25 expenditures totaling $7,257,752; and
WHEREAS, 10 additional FY2024-25 projects have been identified that are expected to be delayed, resulting in the need to reduce their project budgets for the current year in total by -$4,581,000; and
WHEREAS, the total adjustments to the current year CIMMP Budget are $2,672,752; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby Amends Resolution 2024-49 as follows:

1. Increasing FY 2024-25 CIMMP project expenditures by $2,676,752, to a grand total of $22,770,882

2. Increasing Transfers Out in the amount of $5,396,752 and Transfer In to CIP Fund 62 also in the amount of $5,396,752

3. Attachment I. CIP Budget Carry Forward by Project and Attachment II. CIP Budget Carry Forward by Fund has been included to provide detailed information by project and fund.

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Jonathan D. Weinberg, MAYOR
378
Agenda Item # 17.

Resolution No. 2024-XX Page 2
ATTACHMENT 1
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
379
Agenda Item # 17.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Stephanie Beauchaine
Approved By: Gabriel Engeland
Subject: Treasurer’s Report for the month ending September 30, 2024

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Receive and file the City’s Treasurer’s Report for the month ending September 30, 2024.

FISCAL IMPACT
None.

ENVIRONMENTAL REVIEW
None.

DISCUSSION/ANALYSIS
Please find attached the City’s monthly Treasurer’s Report for the month ending September 30, 2024. Included are the month ending balances for the City’s treasury funds and the September check register, documenting the City’s disbursements.

1. As of September 30, 2024, the City of Los Altos holds 4 treasury accounts as follows:

2. US Bank General Checking: This account is used to meet the City’s daily cash needs, for regular deposit of City receipts, and disbursement of funds for the City’s regular obligations.

3. LAIF: the Local Gency Investment Fund (LAIF) is Managed by the California State Treasurer, this investment pool holds funds in excess of the City’s daily cash flow needs. This investment is fully liquid and serves as the City’s primary repository of cash to cover the City’s expenses when they exceed the balance held in the City’s general checking account.

4. CAMP: the California Asset Management Program (CAMP) is a Joint Powers Authority (JPA) established to provide California public agencies with professional 380
Agenda Item # 18.
investment services. The fund is fully liquid and serves as a repository of cash to cover the City’s short-term expenses when they exceed the balance held in the City’s general checking account.

5. Public Trust Advisors: Public Trust Advisors in an investment firm specializing in local government investments. The City utilizes their investment account to hold funds not needed to meet current obligations, which are available for longer term investment.

The balances for each of the City’s Treasury accounts for the month ending September 30, 2024 are as follows:

The City’s check register for the month of September 2024 totaled $3,227,120.88 and is attached for review.

ATTACHMENTS

1. Attachment I. Check Register September 2024
381
Agenda Item # 18.

ATTACHMENT I.

SEPTEMBER 2024
Vendor Name Check Number Date Issued Amount
101 VOICE 00176833 09/05/2024 $7.23
AIMEE MAJOR 00176834 09/05/2024 $885.57
ALERT PLUMBING INC 00176835 09/05/2024 $1,600.00
ALHAMBRA AND SIERRA SPRINGS 00176836 09/05/2024 $162.37 ALL PREMIUM 00176837 09/05/2024 $5,703.86
AMAZON CAPITAL SERVICES INC 00176838 09/05/2024 $787.48 ARTHUR ARCINIEGA 00176839 09/05/2024 $4,961.02
AT&T 00176840 09/05/2024 $2,312.60
BAY CITIES JOINT POWERS INSURANCE AUTHORITY 00176841 09/05/2024 $184,083.52 BEAUCHAINE CONSULTING GROUP LLC 00176842 09/05/2024 $19,837.50 BENEFIT COORDINATORS CORP 00176843 09/05/2024 $7,112.28 BERLINER COHEN LLP 00176844 09/05/2024 $31,270.59
BKF ENGINEERS 00176845 09/05/2024 $2,250.00
CALIFORNIA WATER SERVICE 00176846 09/05/2024 $4,320.33
CIARDELLA'S GARDEN SUPPLY INC. 00176847 09/05/2024 $186.44 CITIES ASSOCIATION OF SANTA CLARA COUNTY 00176848 09/05/2024 $8,698.00 CIVICPLUS LLC 00176849 09/05/2024 $8,188.90
COMCAST 00176850 09/05/2024 $115.04
CUP CRAZE 00176851 09/05/2024 $1,429.90
DEPARTMENT OF CONSERVATION 00176852 09/05/2024 $6,162.43 Hanson Bridgett LLP 00176853 09/05/2024 $373,226.94
HOME DEPOT CREDIT SERVICES 00176854 09/05/2024 $117.76
IMPERIAL SPRINKLER SUPPLY 00176855 09/05/2024 $1,198.17 LOS ALTOS HARDWARE INC 00176856 09/05/2024 $80.23
MALT DESIGN 00176857 09/05/2024 $6,228.75
MARK ENTERPRISES TECHNOLOGIES LLC 00176858 09/05/2024 $4,798.00 METRO MOBILE COMMUNICATIONS 00176859 09/05/2024 $945.00 MISAC 00176860 09/05/2024 $1,220.00
NAVIA BENEFIT SOLUTIONS 00176861 09/05/2024 $2,079.00
PACIFIC GAS AND ELECTRIC CO 00176862 09/05/2024 $27,325.73 PAY PLUS SOLUTIONS 00176863 09/05/2024 $652.00
REDISTRICTING PARTNERS LLC 00176864 09/05/2024 $5,000.00 REDWOOD TRADING POST 00176865 09/05/2024 $329.57
RINGCENTRAL INC. 00176866 09/05/2024 $4,285.81
SHAW HR CONSULTING 00176867 09/05/2024 $202.50
SOUTH BAY REGIONAL PUBLIC SAFETY 00176868 09/05/2024 $170.00 STAPLES ADVANTAGE 00176869 09/05/2024 $371.86
SUNNYVALE FORD INC 00176870 09/05/2024 $2,112.57
SUPERION LLC 00176871 09/05/2024 $990.00
TYLER TECHNOLOGIES INC 00176872 09/05/2024 $3,260.00
U.S. BANK 00176873 09/05/2024 $1,351.00
U.S. BANK 00176874 09/05/2024 $49,349.41
VALLEY OIL COMPANY 00176875 09/05/2024 $7,596.43
VESTIS 00176876 09/05/2024 $96.14
WECO INDUSTRIES LLC 00176877 09/05/2024 $1,893.97
WESTLAKE ACE HARDWARE 00176878 09/05/2024 $145.71
AIR FILTER SUPPLY INC 00176879 09/12/2024 $1,627.44
City of Los Altos
Check Register
382
Agenda Item # 18.

ALL CITY MANAGEMENT SERVICES INC 00176880 09/12/2024 $7,977.98 ALL PREMIUM 00176881 09/12/2024 $731.58
ALWAYS UNDER PRESSURE 00176882 09/12/2024 $37.95
AMAZON CAPITAL SERVICES INC 00176883 09/12/2024 $449.33 Arthur James Browning IV 00176884 09/12/2024 $200.00
ASSOCIATION OF BAY AREA GOVERMENTS-ABAG 00176885 09/12/2024 $3,130.60 AT&T 00176886 09/12/2024 $2,012.42
Bear Electrical Solutions Inc. 00176887 09/12/2024 $25,900.00 BEAUCHAINE CONSULTING GROUP LLC 00176888 09/12/2024 $6,237.29 BMI 00176889 09/12/2024 $435.00
CALIFORNIA POLICE CHIEFS ASSOCIATION 00176890 09/12/2024 $11,500.00 CALIFORNIA WATER SERVICE 00176891 09/12/2024 $53.60
CALIFORNIA WATER SERVICE 00176892 09/12/2024 $88,694.21 CANON FINANCIAL SERVICES INC. 00176893 09/12/2024 $553.63 CITY OF CUPERTINO 00176894 09/12/2024 $18.13
CITY OF MOUNTAIN VIEW 00176895 09/12/2024 $55,066.99
COMCAST 00176896 09/12/2024 $980.56
COUNTY OF SANTA CLARA-FINANCE DEPT 00176897 09/12/2024 $36,681.00 DAVEY RESOURCE GROUP INC 00176898 09/12/2024 $2,500.00
DAVID J. POWERS & ASSOCIATES INC. 00176899 09/12/2024 $6,624.83 Elizabeth Checke 00176900 09/12/2024 $2,022.33
ELIZABETH KWAN 00176901 09/12/2024 $647.91
FEDEX 00176902 09/12/2024 $219.08
FRANCOTYP-POSTALIA INC 00176903 09/12/2024 $86.85
GB Auto Service Inc/ Bruce's Tire & Auto 00176904 09/12/2024 $1,107.29 GRANITE ROCK CO 00176905 09/12/2024 $421.77
HOME DEPOT CREDIT SERVICES 00176906 09/12/2024 $262.28
IDI 00176907 09/12/2024 $92.70
IMPEC GROUP INC 00176908 09/12/2024 $32,365.00
INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00176909 09/12/2024 $298.81 JENNIFER TANNOUS 00176910 09/12/2024 $701.21
LANGUAGE LINE SERVICES 00176911 09/12/2024 $74.26
LEXISNEXIS RISK DATA MGT LLC 00176912 09/12/2024 $960.00 LEXISNEXIS RISK DATA MGT LLC 00176913 09/12/2024 $194.90 LOS ALTOS HARDWARE INC 00176914 09/12/2024 $144.00
LOS ALTOS TOWN CRIER 00176915 09/12/2024 $3,916.67
MARCO ROOFING 00176916 09/12/2024 $725.12
MISSION TRAIL WASTE SYSTEMS 00176917 09/12/2024 $39,203.87 NAPA AUTO PARTS 00176918 09/12/2024 $96.20
NBS GOVERNMENT FINANCE GROUP 00176919 09/12/2024 $500.00 OAK ALARM COMPANY 00176920 09/12/2024 $1,429.50
PACIFIC GAS AND ELECTRIC CO 00176921 09/12/2024 $157.67 PRESTIGE PRINTING AND GRAPHICS 00176922 09/12/2024 $798.19 ROSS RECREATION EQUIPMENT INC. 00176923 09/12/2024 $236.89 SANTA CLARA COUNTY 00176924 09/12/2024 $1,793.00
SENDnLINK 00176925 09/12/2024 $825.61
SHRED-IT USA 00176926 09/12/2024 $275.91
THERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS 00176927 09/12/2024 $41,033.00 TOP DOG POLICE K9 TRAINING AND CONSULTING LLC 00176928 09/12/2024 $275.00 TRISTAR RISK MANAGEMENT 00176929 09/12/2024 $27,282.24
VESTIS 00176930 09/12/2024 $279.05
VIJAY KUMAR DHIR 00176931 09/12/2024 $272.30
W-TRANS 00176932 09/12/2024 $1,160.50
WEBTOWN DRY CLEANERS 00176933 09/12/2024 $1,258.20
WESTLAKE ACE HARDWARE 00176934 09/12/2024 $6.49
AIMEE MAJOR 00176935 09/19/2024 $446.27
AMAZON CAPITAL SERVICES INC 00176936 09/19/2024 $2,696.00 383
Agenda Item # 18.

ANUSHA NATARAJAN 00176937 09/19/2024 $70.00
ARGO CONSTRUCTION INC. 00176938 09/19/2024 $294,262.50
AT&T 00176939 09/19/2024 $2,098.19
AT&T MOBILITY 00176940 09/19/2024 $2,372.18
BAY AREA TRUCK SERVICES 00176941 09/19/2024 $808.59
BEAUCHAINE CONSULTING GROUP LLC 00176942 09/19/2024 $2,600.00 BLACH MIDDLE SCHOOL 00176943 09/19/2024 $4,863.75
BOSCO OIL INC DBA VALLEY OIL 00176944 09/19/2024 $7,501.44 CANON FINANCIAL SERVICES INC. 00176945 09/19/2024 $1,009.43 CIVICPLUS LLC 00176946 09/19/2024 $17,619.94
COMCAST 00176947 09/19/2024 $220.04
DAVID J. POWERS & ASSOCIATES INC. 00176948 09/19/2024 $48,366.91 DEPARTMENT OF CONSERVATION 00176949 09/19/2024 $7,203.50 DEPARTMENT OF CONSERVATION 00176950 09/19/2024 $4,379.74 DOGGIE WALK BAGS INC 00176951 09/19/2024 $272.83
Donna Santistevan 00176952 09/19/2024 $109.49
EEC ENVIRONMENTAL 00176953 09/19/2024 $1,570.00
GALLAGHER BENEFIT SERVICES INC 00176954 09/19/2024 $100.00 GIULIANI & KULL INC 00176955 09/19/2024 $340.00
GREATAMERICA FINANCIAL SERVICES CORP. 00176956 09/19/2024 $87.29 JARVIS FAY LLP 00176957 09/19/2024 $304.00
JASON DEWBERRY 00176958 09/19/2024 $1,000.00
KENNETH HOWELL PETERSON 00176959 09/19/2024 $336.00
LANCE WEBB 00176960 09/19/2024 $1,251.60
LIEBERT CASSIDY WHITMORE 00176961 09/19/2024 $1,238.00
LOS ALTOS HARDWARE INC 00176962 09/19/2024 $35.11
LOS ALTOS PEACE OFFICERS ASSOCIATION 00176963 09/19/2024 $3,880.62 LOS ALTOS TOWN CRIER 00176964 09/19/2024 $7,071.88
LOS ALTOS VILLAGE ASSOCIATION 00176965 09/19/2024 $38,000.00 LOZANO SUNNYVALE CAR WASH 00176966 09/19/2024 $25.00
Mariann Mangano 00176967 09/19/2024 $105.82
MERIDIAN ID 00176968 09/19/2024 $1,049.41
MIKE COUNSIL PLUMBING INC 00176969 09/19/2024 $241.60
National Construction Rentals Inc. 00176970 09/19/2024 $957.60 NATIONAL TOWING AND TRANSPORT 00176971 09/19/2024 $250.00 O'REILLY AUTO ENTERPRISES LLC 00176972 09/19/2024 $363.81 OAK ALARM COMPANY 00176973 09/19/2024 $82.50
PACIFIC GAS AND ELECTRIC CO 00176974 09/19/2024 $195,257.89 PACIFIC GAS AND ELECTRIC CO 00176975 09/19/2024 $61.33
PINA SHAH 00176976 09/19/2024 $976.13
PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 00176977 09/19/2024 $680.21 PREFERRED ALLIANCE INC 00176978 09/19/2024 $224.64
PUBLIC TRUST ADVISORS LLC 00176979 09/19/2024 $2,859.59 RED WING BUSINESS ADVANTAGE ACCOUNT 00176980 09/19/2024 $6,011.47 REDWOOD CATERING FOOD GROUP INC 00176981 09/19/2024 $2,518.99 SANITARY TRUCK DRIVERS & HELPERS 00176982 09/19/2024 $1,220.00 SANTA CLARA COUNTY ROADS AND AIRPORTS 00176983 09/19/2024 $15,291.67 SDI PRESENCE LLC 00176984 09/19/2024 $13,455.00
SENDnLINK 00176985 09/19/2024 $740.09
SHEPPARD MULLIN RICHTER AND HAMPTON LLP 00176986 09/19/2024 $4,432.80 STEVEN DEBIASIO 00176987 09/19/2024 $1,060.10
SUNNYVALE FORD INC 00176988 09/19/2024 $185.00
Susmita Mukherjee 00176989 09/19/2024 $210.77
THE DAILY POST 00176990 09/19/2024 $540.00
TURF STAR INC 00176991 09/19/2024 $22.79
TYLER TECHNOLOGIES INC 00176992 09/19/2024 $3,260.00
Veena Jain 00176993 09/19/2024 $273.73
384
Agenda Item # 18.

VERIZON WIRELESS 00176994 09/19/2024 $1,545.13
JESSICA VERNON 00176995 09/19/2024 $382.40
VESTIS 00176996 09/19/2024 $294.24
VESTRA RESOURCES INC 00176997 09/19/2024 $2,680.75
WESTERN ALLIED MECHANICAL INC. 00176998 09/19/2024 $1,120.00 ALHAMBRA AND SIERRA SPRINGS 00176999 09/26/2024 $227.32 BAYSIDE EQUIPMENT COMPANY 00177000 09/26/2024 $4,375.00 BKF ENGINEERS 00177001 09/26/2024 $170.00
CAMIO 00177002 09/26/2024 $5.04
DAHL'S EQUIPMENT RENTALS INC 00177003 09/26/2024 $1,680.54 DAHLIA GUTIERREZ 00177004 09/26/2024 $721.43
DANIEL COHEN 00177005 09/26/2024 $315.79
DAVID J. POWERS & ASSOCIATES INC. 00177006 09/26/2024 $20,832.79 DEPARTMENT OF CONSERVATION 00177007 09/26/2024 $2,955.03 DEVIL MOUNTAIN WHOLESALE NURSERY 00177008 09/26/2024 $1,411.97 DSLRPROS 00177009 09/26/2024 $33,782.87
EMILY WONG 00177010 09/26/2024 $1,086.30
GALLAGHER BENEFIT SERVICES INC 00177011 09/26/2024 $150.00 GARDENLAND POWER EQUIPMENT 00177012 09/26/2024 $732.80
GRANITE ROCK CO 00177013 09/26/2024 $248.70
Hanson Bridgett LLP 00177014 09/26/2024 $74,623.00
HEATHER CRESSALL 00177015 09/26/2024 $1,329.88
HOME DEPOT CREDIT SERVICES 00177016 09/26/2024 $1,550.58 IMPERIAL SPRINKLER SUPPLY 00177017 09/26/2024 $1,804.43 JAMES HAWKINS 00177018 09/26/2024 $18.00
Joseph Ledoux 00177019 09/26/2024 $365.00
KATHRYN KRAUSS 00177020 09/26/2024 $163.00
KMVT COMMUNITY TELEVISION 00177021 09/26/2024 $35,693.34 LAURA KNOTT 00177022 09/26/2024 $2,500.00
LOS ALTOS HARDWARE INC 00177023 09/26/2024 $67.62
NAPA AUTO PARTS 00177024 09/26/2024 $341.51
NBS GOVERNMENT FINANCE GROUP 00177025 09/26/2024 $1,170.23 NOLL & TAM ARCHITECTS 00177026 09/26/2024 $8,147.35
INC. O'GRADY PAVING 00177027 09/26/2024 $1,064,901.44
O'REILLY AUTO ENTERPRISES LLC 00177028 09/26/2024 $25.72 PACIFIC GAS AND ELECTRIC CO 00177029 09/26/2024 $6,501.79 PACIFIC GAS AND ELECTRIC CO 00177030 09/26/2024 $34.15
PACIFIC GAS AND ELECTRIC CO 00177031 09/26/2024 $100.22 PACIFIC GAS AND ELECTRIC CO 00177032 09/26/2024 $187.64 PACIFIC GAS AND ELECTRIC CO 00177033 09/26/2024 $2,937.51 PACIFIC GAS AND ELECTRIC CO 00177034 09/26/2024 $1,673.14 PACIFIC GAS AND ELECTRIC CO 00177035 09/26/2024 $82.53
PACIFIC GAS AND ELECTRIC CO 00177036 09/26/2024 $18.59
PACIFIC GAS AND ELECTRIC CO 00177037 09/26/2024 $28,038.66 Public Risk Innovation Solutions and Management 00177038 09/26/2024 $1,560.00 SASKIA LAGERGREN 00177039 09/26/2024 $269.55
SDI PRESENCE LLC 00177040 09/26/2024 $9,067.50
SUNNYVALE FORD INC 00177041 09/26/2024 $251.51
TRANS BAY ELEVATOR CORPORATION 00177042 09/26/2024 $120.00 TRISTAR RISK MANAGEMENT 00177043 09/26/2024 $4,938.42
TYLER TECHNOLOGIES INC 00177044 09/26/2024 $1,304.00
VENCY WOO 00177045 09/26/2024 $19.63
VESTIS 00177046 09/26/2024 $485.65
Total $3,227,120.88
Oct 3, 2024 10:42:39 AM
385
Agenda Item # 18.

City Council Agenda Report
Meeting Date: November 12, 2024
Prepared By: Nick Zornes
Approved By: Gabe Engeland
Subject: Zone Text Amendments for Zoning Definitions, Administration and Procedures.

COUNCIL PRIORITY AREA
☒Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☒Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Introduce and waive second reading considering the Los Altos Planning Commission October 17, 2024, unanimous recommendation on the proposed ordinance which includes the addition of Chapter 14.01 and 14.81 and amending Chapter 14.02 of the Los Altos Municipal Code and find that the proposed amendments are exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
The proposed amendments are exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.

PREVIOUS COUNCIL CONSIDERATION
Not Applicable.

BACKGROUND
The Los Altos Municipal Code contains several rules and regulations as it relates to local land use controls, however, several provisions are contained within State Planning & Zoning law but not explicitly identified within the Zoning Code. Provisions such as Zoning definitions, and general administrative procedures do exist within the Zoning Code today, however they are not comprehensive.

ANALYSIS
386
Agenda Item # 19.

The Los Altos Municipal Code Title 14 (Zoning) provides the City with overall land use controls.

Title 14 however does not contain comprehensive provisions and procedures for administration of zoning. The lack of standard applicable procedures leaves the city staff to frequently deviate to State Planning & Zoning law, which is acceptable, however is not best practice or easily accessible to the public. The proposed amendments are allowed under State Planning & Zoning law and help to comingle the existing zoning regulations with necessary administrative procedures for transparency and consistency of the application of zoning.

Chapter 14.01 – Administration of Zoning
The proposed chapter is new, with most regulations not presently within the Zoning Code today.

The proposed chapter will incorporate existing procedures and best practices into the code which include:
 Administration (authority and enforcement)
 Discretionary Applications (limit of one discretionary action at a time)  Discretionary Application Review Procedures
 Expiration and Extensions (allowances for discretionary applications)  Fees and Deposits (financial requirements for discretionary applications)  Amendments and Modifications to Discretionary Permits  Amendments to Land Use Documents (requests for Zone Text or General Plan Amendments)
 Preliminary Reviews
 Appeal Procedures (detailed appeal procedures for zoning)  Revocation and Modifications (of discretionary applications)  Administrative Modification of Standards (allowance and procedures for administrative modification procedures or relief from certain zoning provisions)  Public Notice Requirements
 Indemnification of City of Los Altos
 Public Projects
 No relief from other provisions (statement of requirements) Chapter 14.02 – Definitions
The proposed chapter is existing, with most regulations present today within the Zoning Code. The proposed chapter incorporates several missing definitions which are necessary for continued consistent application of the code.

Chapter 14.81 – Variance
The proposed chapter is new, with most regulations not presently within the Zoning Code today.

The proposed chapter will incorporate existing procedures and best practices into the code which include:
 Applicability
 Submittal Requirements and Review
 Findings and Decision
 Conditions of approval/guarantees
 Precedents
 Runs with the Land (statement of entitlement continuation) 387
Agenda Item # 19.

DISCUSSION
On October 17, 2024, the Los Altos Planning Commission received a report, received clarification, accepted public testimony, and discussed the item. The Planning Commission made one minor clarifying modification to the Zoning definition for “Office-Administrative”; the modification has been incorporated into the zone text amendments included within this agenda item.

If introduced tonight, on November 12, 2024, the ordinance will return on consent for adoption on December 10, 2024. The ordinance would become effective on the 31st day post adoption (January 10, 2025).

ATTACHMENTS

1. Draft Ordinance

2. Appendix A – Administration of Zoning

3. Appendix B – Definitions

4. Appendix C – Variance
388
Agenda Item # 19.
1 ORDINANCE NO. 2024-__

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS AMENDING CHAPTER 14.02 AND ADDING CHAPTER 14.01 AND 14.81 OF THE LOS

ALTOS MUNICIPAL CODE
WHEREAS, the City Council is empowered pursuant to Article XI, Section 7 of the California Constitution to make and enforce within the City all local, police, sanitary, and other ordinances, and regulations not in conflict with general laws; and
WHEREAS, the City Council held a duly noticed public hearing on xxxx xx, 2024, and xxxx xx, 2024; and
WHEREAS, the adoption of this ordinance helps to provide clear process and procedures within the Los Altos Municipal Code for the Administration of Zoning; and WHEREAS, the amendments was processed in accordance with the applicable provisions of the California Government Code and the Los Altos Municipal Code; and WHEREAS, this Ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970, as amended; and
NOW, THEREFORE, the City Council of the City of Los Altos does hereby ordain as follows:

SECTION 1. AMENDMENT OF CHAPTER 14.01 OF THE MUNICIPAL CODE. Chapter

14.01 of the Los Altos Municipal Code is hereby added as set forth in Appendix A to this Ordinance, underline indicating addition, strikethrough indicating deletion.

SECTION 2. AMENDMENT OF CHAPTER 14.02 OF THE MUNICIPAL CODE. Chapter

14.02 of the Los Altos Municipal Code is hereby amended as set forth in Appendix B to this Ordinance, underline indicating addition, strikethrough indicating deletion.

SECTION 3. AMENDMENT OF CHAPTER 14.81 OF THE MUNICIPAL CODE. Chapter

14.81 of the Los Altos Municipal Code is hereby added as set forth in Appendix C to this Ordinance, underline indicating addition, strikethrough indicating deletion.

SECTION 4. CONSTITUTIONALITY; AMBIGUITIES. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions hereof. Any ambiguities in the Los Altos Municipal Code created by this Ordinance shall be resolved by the Development Services Director, in their reasonable discretion, after consulting the City Attorney.

SECTION 5. PUBLICATION. This Ordinance shall be published as provided in Government Code Section 36933.

SECTION 6. EFFECTIVE DATE. This Ordinance shall be effective upon the commencement of the thirty-first day following the adoption hereof.
389
Agenda Item # 19.
2 I HEREBY CERTIFY that the foregoing Ordinance was duly and properly introduced at a regular meeting of the City Council of the City of Los Altos held on xxxx xx, 2024, and was thereafter, at a regular meeting held on xxxx xx, 2024, passed, and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Jonathan D. Weinberg, MAYOR
Attest:
____________________________
Melissa Thurman, MMC, CITY CLERK
390
Agenda Item # 19.

APPENDIX A
CHAPTER 14.01
391
Agenda Item # 19.

APPENDIX B
AMENDMENTS TO CHAPTER 14.02
392
Agenda Item # 19.

APPENDIX C
AMENDMENTS TO CHAPTER 14.81
393
Agenda Item # 19.

CHAPTER 14.01

ADMINISTRATION OF ZONING

14.01.010 Intent and Purpose.

The intent and purpose of this Chapter is to establish regulations for the effective and efficient implementation of this Code. This Chapter contains the procedures for the interpretation of the Code, criteria for acceptance of applications for ministerial, administrative, and discretionary actions, standards for processing of applications and requirements for the notice and conduct of public hearings. This Chapter will work to the benefit of all in the community by providing for the comprehensive management and implementation of this Code.

14.01.020 Administration.

A. Designation and Authority of Zoning Administrator.

1. The Development Services Director shall serve as the Zoning Administrator for the City of Los Altos. The Development Services Director may designate the Development Services Deputy Director to serve as the Zoning Administrator in their absence.

2. The Zoning Administrator is hereby charged with the duty of providing interpretations of the Zoning Code.

3. The interpretations of the Zoning Administrator are subject to the adopted land use regulations of the City of Los Altos and all federal and state laws.

4. The Zoning Administrator shall resolve any inconsistencies and conflicts within Title 14 of the Los Altos Municipal Code to ensure adherence to the purpose and intent of this code is implemented.

5. The Zoning Administrator shall have the authority to refer any discretionary application to the Planning Commission for consideration when it is determined necessary.

B. Designation and Authority of Planning Commission.

1. The Planning Commission designation and authority shall be the same as contained within Chapter 2.08 of the Los Altos Municipal Code.

C. Enforcement of this Code.

1. When any use or structure is found to be in violation of the provisions of this Code, the Zoning Administrator may refer the violation to the City Attorney to commence appropriate civil, administrative, or criminal proceedings for the discontinuation or removal of the illegal use or structure in the manner prescribed by law.

D. Investigation or Inspection of Property.
394
Agenda Item # 19.

1. Any authorized city official may enter any premises, building, or structure at any reasonable hour, after either obtaining the consent of the owner or other responsible individual or pursuant to an inspection warrant, for investigation or inspection of such premises, building, or structure to determine whether said building, premises, or structure is in violation of this Code. Any person who denies, prevents, obstructs or attempts to deny, prevent, or obstruct such access pursuant to an inspection warrant is guilty of a misdemeanor.

E. Penalty for Violation of the Code.

1. Penalty for violation of the Code is described in Los Altos Municipal Code, Title 1 Chapter 1.20 and 1.30.

14.01.030 Discretionary Applications.

Submittal of Discretionary Applications for review by the City of Los Altos shall be limited to one (1) project per site at any one time. Subsequent discretionary applications may be applied for however, multiple separate discretionary applications are not allowed until completion, or withdrawal of a prior request.

14.01.040 Discretionary Application Review Procedures.

A. Upon submittal of a development application by an applicant, in accordance with the Permit Streamlining Act, the Development Services Department shall have thirty (30) days to review the development application to determine if the application is complete.

Prior to the end of that thirty (30) day period, the City shall notify the applicant in writing of any deficiencies in the application which make the application incomplete.

This provision shall not apply to legislative actions by the City.

B. If an applicant is notified in writing that a development application is incomplete, the applicant shall have (180) days from the date of notification to revise and resubmit the application. If the applicant fails to revise and resubmit the application within the said (180) day period, the application shall be deemed withdrawn. Thereafter, a resubmittal of an application for the same site shall constitute a new development application subject to the payment of new fees and commencing a new timeline for City action on the project.

C. The Zoning Administrator, at their sole discretion, upon written request by the applicant prior to the end of the (180) day period may provide a one-time extension of sixty (60) days.

D. The Zoning Administrator or their designee may send a courtesy notice to the applicant that if an incomplete application is not rectified by the submittal of additional information necessary to make the application complete, that the application will be deemed to be withdrawn. However, this notice is strictly a courtesy to an applicant and failure by the City to send, or the applicant to receive such notice shall not operate to negate the effective withdrawal of the application.
395
Agenda Item # 19.

E. When a final action on any given application is a denial and conditions surrounding that application have not substantially changed, the Zoning Administrator shall reject any new applications for any identical or substantially similar proposal for a period of twelve (12) months from the final action date on the original application. There shall be no limitation on subsequent applications for a site on which a project was denied without prejudice.

F. The provisions of Government Code Section 65920 are applicable to City actions in processing development applications but are not applicable to legislative actions of the City.

14.01.050 Expiration and Extensions.

A. Expiration. Unless otherwise approved in the conditions of approval, any planning permit or entitlement shall expire in two (2) years if the project has not been established on the site.

1. If the project authorized by the permit or entitlement has not been established within the required time, and a time extension is not granted, the permit shall expire and be deemed void without any further action by the city.

2. An approved project shall be deemed to have been established when: a building permit has been issued; an approved use that does not require construction has commenced; a map required by the Subdivision Map Act related to the project has been filed and recorded.

B. Extensions. A discretionary permit may be extended in accordance with the following provisions:

1. An application, consisting of a written letter requesting an extension, shall be submitted a minimum of 30 days prior to the expiration date of the subject discretionary permit. Request for extension shall be denied if received after the expiration date.

2. A fee, in accordance with the annual fee resolution adopted by the City Council shall be submitted with the letter.

3. The Zoning Administrator may administratively grant a one-time extension for a maximum of twelve (12) months.

4. A request for extension may be approved, conditionally approved or denied. An action to conditionally approve or deny a request for extension may be based on the existence of new requirements or standards which were not in effect at the time of the original approval. Such requirements or standards may be contained in the City's Zoning Code or in the Municipal Code, including the Health, Safety and Building Codes.

5. While the discretionary permit is deemed active during the consideration of an extension request, if the expiration date has passed, the permit may not be implemented unless and until the extension request has been approved. 396
Agenda Item # 19.

14.01.060 Fees and Deposits.

A. Filing Fees and Deposits.

1. Each applicant for an Amendment, Zone Changes, Conditional Use Permit, Variance, Design Review Permit, or other entitlement or relief provided for in this Code shall pay the fees and costs established by Resolution of the City Council upon the filing of an application such entitlement or relief. Said Resolution may be periodically amended by resolution to reflect the cost of processing such applications.

2. An application shall not be accepted until all required fees have been paid.

B. Waiver of Fees. The City Council may provide for the reduction of filing fees that have been established by Resolution of the City Council. City-sponsored applications shall be exempt from the payment of processing fees.

C. Refunds. The following provisions apply when full payment has been made for an application or when an application is withdrawn:

1. If any application is withdrawn within thirty (30) days from the date the application is filed, the City shall refund 50% of the fees paid. This provision shall not apply to any required consultant services provided for the application review and paid by deposit or reimbursement to the City.

2. If any application is withdrawn after thirty (30) days from the date the application is filed, the City shall refund 25% of the fees paid. This provision shall not apply to any required consultant services provided for the application review and paid by deposit or reimbursement to the City.

3. No refund shall be made after the notice of hearing has been published.

4. If the application fee is a deposit based on an hourly rate, the refund will be the difference between the time expended by the City and the amount of the deposit.

14.01.070 Amendment and Modifications to Discretionary Permits.

An approved discretionary permit may be amended or modified if the amendment is found to further the purposes of the Zoning Code and applicable State law(s). An amendment request shall be filed prior to the expiration date of the previously approved permit. The Zoning Administrator make one of the following determinations regarding the request:

A. Minor Amendments. If requested amendments are found to be minor in nature and in substantial conformance with the prior discretionary approval by the Zoning Administrator, the amendments may be approved administratively.

B. Major Amendments. If the Zoning Administrator determines that the requested amendments are significant enough to require a discretionary review, then the amendments shall be referred to the original decision-making authority. If the original application for the project required a public hearing, then the original decision-making authority's review of amendments shall require a public hearing in accordance with Title 14 of the Los Altos Municipal Code.
397
Agenda Item # 19.

14.01.080 Amendments to Land Use Documents.

A. Scope of Amendments. Amendments may be proposed to change zoning districts, modify district boundaries or to revise the provisions of Title 14 to add, remove, or modify regulations. Amendments may be filed to add, remove, or modify the goals and policies of the General Plan or to change the land use designations therein.

B. Amendment Initiation. Legislative action such as, General Plan Amendments, Zone Change Amendments, and Zone Text Amendments and may only be initiated by the City Council, or Zoning Administrator and implemented by adoption of a Resolution or Ordinance of the City Council.

1. Any person who can demonstrate an ownership interest in real property located within the City of Los Altos may request General Plan Amendment(s), Zone Change Amendment(s), and Zone Text Amendment(s) to the Zoning Administrator. The request shall be:
a. Provided in writing to the Zoning Administrator. The Zoning Administrator will review said request and may require additional information to understand the potential impacts associated with the request. b. The Zoning Administrator will take the written request to the City Council for consideration. The request shall be:
i. Authorized or denied to submit a formal application for formal consideration.

C. General Plan Amendments.

1. Frequency of Amendments. No mandatory Element of the General Plan shall be amended more frequently than four (4) times during any calendar year.

2. Planning Commission Recommendation. The Planning Commission shall hold at least one (1) public hearing and make a recommendation on the adoption of an amendment to the General Plan. The Planning Commission shall forward its recommendation to the City Council.

3. Public Hearing. A General Plan Amendment requires at least one (1) public hearing before the City Council.

4. Amendment by Resolution. The City Council shall adopt amendments to the General Plan and General Plan Land Use Map by Resolution. The City Council may approve, modify, or disapprove the recommendation of the Planning Commission.

D. Zoning Code Amendments.

1. Types of Amendments. There are two types of amendments to the Zoning Code including:
a. Zone Text Amendment — a revision, correction, addition or modification to the text of the Zoning Code, including changes to development standards, use regulations or procedures.
398
Agenda Item # 19.
b. Zone Change — a change to the zoning designation of a property or properties on the Zoning Map.

2. Planning Commission Recommendation. The Planning Commission shall hold at least one (1) public hearing and make a recommendation on the adoption of a Zone Text Amendment or Zone Change. The Planning Commission shall send its recommendation to the City Council.

3. City Council Consideration. The City Council shall hold at least one (1) public hearing for any Zone Text Amendment or Zone Change. The City Council may approve, modify, or disapprove the recommendation of the Planning Commission.
a. Amendment by Ordinance. The City Council shall adopt amendments to the Zoning Code or Zoning Map by Ordinance.

14.01.090 Preliminary Reviews.

A preliminary review is a request for a pre-submittal evaluation of a project. A preliminary review is not required; however, it is encouraged complex changes in development or land use.

The preliminary review will assess the site and architectural design of the proposed project. In addition, this review will consider General Plan consistency, development standards, and land use compatibility. The objective of this exercise is to provide the applicant with a sense of the issues that need to be addressed in the formal application. The preliminary review process is not intended and cannot be used as a process to determine the ultimate decision on the formal application. Information gathered through this process can be used to determine whether a formal application should be filed.

A. Review Levels. There are two levels of preliminary review available to a prospective applicant, described as follows:

1. Staff Level Review. Staff level review involves an informal assessment of the proposed project by the Development Services and Public Works Staff. This review provides the applicant with an opportunity to receive preliminary comments from the departments who will ultimately make recommendations on a formal application. Staff will provide written comments on the preliminary review.

2. Planning Commission Review. Preliminary review by the Planning Commission is a more formal option available to the applicant. This process is more appropriate for projects which may involve more significant issues of sensitivity or compatibility, or qualitative interpretations of City policy. Through this process, a brief assessment will be prepared by staff to identify the issues pertinent to the proposed project. The applicant will have the opportunity to present the proposal directly to the Planning Commission. Preliminary reviews are considered by the Planning Commission as a Discussion Item at a regular meeting. The Planning Commission is legally limited in the type and amount of 399
Agenda Item # 19.
input they can provide at this level. Typically, comments are focused on the identification of potential issues which may be raised during consideration of a formal submittal. General feedback on how key issues or policies might apply to the project may also be provided.

B. Fees. Accompanied by the payment of a filing fee in such amount as established from time to time by resolution of the City Council.

C. Submittal Requirements.

1. Electronic plans shall be submitted and include a site plan, floor plan(s), building elevation(s), and any other relevant exhibits.

2. Written project proposal explanation to describe the intended development use, function of the site, and its compliance with the General Plan and Zoning Standards or its reliance on any State law(s).

14.01.100 Appeal Procedures.

A. Decisions May Be Appealed.

1. Any decision rendered under regulations contained within Title 14 of the Los Altos Municipal Code by the Development Services Department staff (administrative discretion) may be appealed by the applicant, or property owner or resident of property within a (300) foot radius of the subject property. Appeals of decisions by the Development Services Department staff (administrative discretion) shall be heard by the Zoning Administrator; the decision of the appeal by the Zoning Administrator shall be final.

2. Any decision rendered under regulations contained within Title 14 of the Los Altos Municipal Code by the Zoning Administrator may be appealed by the applicant, or property owner or resident of property within a (300) foot radius of the subject property. Appeals of decisions by the Zoning Administrator shall be heard by the Planning Commission; the decision of the appeal by the Planning Commission shall be final.

3. Any decision rendered under regulations contained within Title 14 of the Los Altos Municipal Code by the Planning Commission may be appealed by the applicant, the City Council, any property owner or resident of property within a (300) foot radius of the subject property. Appeals of decisions by the Planning Commission shall be heard by the City Council; the decision of the appeal by the City Council shall be final.

B. Appeal Contents and Filing Procedures. Appeals must:

1. Be made no later than fourteen (14) calendar days after the rendering of the decision being appealed; and

2. Be filed in-person with the City Clerk; and

3. Be filed in writing and clearly identifying the determination or decision from which the appeal is taken and stating the grounds for the appeal, and 400
Agenda Item # 19.
a. Appeals of a housing development shall only be allowed and based on objective standards consistent with state law.

4. Accompanied by the payment of a filing fee in such amount as established from time to time by resolution of the City Council.

C. Notice of Appeal Hearings. Notice of an appeal hearing shall conform to the same public hearing notice requirements of the project being appealed. The appellant shall be responsible for all noticing materials required in the original application.

D. Date of Appeal Hearings. The date of an appeal hearing shall be determined by the chair of the hearing body.

14.01.110 Revocations and Modifications.

A. Revocation or Modification of Entitlements. The Zoning Administrator or Planning Commission, on its own motion or by direction from the City Council, may recommend, and the City Council may approve the revocation and/or modification of any previously approved application or granted entitlement, after holding a properly noticed public hearing on the matter where any of the following findings are made:

1. That the approved application or entitlement was obtained by fraud; or

2. That the approved application or entitlement is not being exercised; or

3. That the approved application or entitlement has ceased or has been suspended for a period of time and is causing detriment to the public health, safety and welfare or constitutes a public or private nuisance; or

4. That the use for which the approved application or entitlement was granted or permitted is being or has been operated or used contrary to the terms or conditions of such approval, or in violation of any statute, ordinance, law, or regulation; or

5. If any provision of an approved application or entitlement is held or declared invalid, the approved application or entitlement shall be void and all privileges granted thereunder shall lapse.

B. Notice of Action.

1. Notice of the action taken by the City Council at a hearing for a revocation or modification of an approved application or entitlement shall be sent by certified mail, return receipt requested, to the person owning and operating the property, structure, or use.

2. Notification of the action by the City Council shall be made by serving a notice in the manner required by law.

C. Effective Date of Revocations and Modifications. An order by the City Council revoking or modifying an entitlement shall become effective immediately.

14.01.120 Administrative Modification of Standards.

A. Intent and Purpose. Standards may be administratively modified by the Zoning Administrator to permit development on property, which is constrained due to lot size, shape, location, access restrictions, physical constraints or other constraints. 401
Agenda Item # 19.

Administrative modifications are used only when deviations from Code standards are truly minor, and no potential impact will occur to the health, safety or general welfare of adjacent persons or properties will occur.

B. Authority of the Zoning Administrator. The Zoning Administrator shall have the authority to approve, conditionally approve, or deny an application for an administrative modification pursuant to the following limitations:

1. Reduction of required lot area, minimum floor area, setbacks, courts or open areas, landscaped areas, wall or fence heights, distance between buildings or size and location of parking spaces required by the Zoning Code, reductions shall not be greater than 10% of the standard being modified.

C. Procedure for Administrative Modifications.

1. The Development Services Department shall review the application and shall determine whether the application is complete and whether the application qualifies as an administrative modification within thirty (30) days of the application date.

2. An administrative modification of standards shall be processed as a Design Review Permit reviewed by the Zoning Administrator.

3. Notice of the administrative modification shall be provided to property owners within a (300) foot radius of the subject site and shall be considered at a regular meeting of the Zoning Administrator.

D. Administrative Modifications Allowance. Only one (1) Administrative Modification of Standards shall be granted per property within the City.

14.01.130 Public Notice Requirements.

Unless otherwise specified, the following Public Notice Requirements shall be required of any discretionary application required by Title 14. In the event that there are two public notice requirements which are in conflict, the more stringent notice requirements shall be required.

A. Notice of public meetings before the zoning administrator, planning commission, or city council shall be provided pursuant to Government Code Section 65091. Notice of public meetings shall be given at least ten (10) days prior to the date of the meeting by all the following methods:

1. Mailing of notices via first-class mail to all property owners within three hundred (300) feet of the project site at the mailing address on record with the county assessor; and

2. Posting of a notice on the project site in accordance with the standards set by the development services director; and

3. All meetings before the planning commission and/or city council conducted under this section, excluding study sessions, shall be noticed separately and conducted as public hearings and shall satisfy all notification requirements 402
Agenda Item # 19.
applicable to public hearings, including a notice published in a newspaper of general circulation within the city.

14.01.140 Indemnification of City of Los Altos.

Except as otherwise provided by law, an applicant who receives a permit, license, entitlement, or other approval pursuant to Title 14 of the Los Altos Municipal Code shall defend, indemnify, and hold harmless the City of Los Altos and its officials and employees in any action brought by a third party to overturn, set aside, or void such permit, license, entitlement, or approval. This duty to defend, indemnify, and hold harmless the City of Los Altos and its officials and employees is a condition of approval of all such permits, entitlements, licenses and approvals whether or not expressly set forth in such permit, license, entitlement, or approval.

14.01.150 Public Projects.

Notwithstanding any other lawful exemptions to zoning regulations, the provisions of this title shall not apply to any buildings, improvements, lots or premises, owned, leased, operated or controlled by the City or any City Project for public purposes by the City of Los Altos.

14.01.160 No relief from other provisions.

Except as otherwise specifically provided, no provision of this zoning ordinance shall be construed as relieving any party to whom a discretionary approval is issued from any other provision, ordinance, rule or regulation of the City requiring a license, franchise, or permit to accomplish, engage in, carry on, or maintain a particular business, enterprise, occupation, transaction, use or structure(s).
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Title 14 - ZONING
Chapter 14.02 GENERAL PROVISIONS AND DEFINITIONS

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Los Altos City CouncilNovember 12, 2024

Los Altos City Council
November 12, 2024