CITY COUNCIL STUDY SESSION
AGENDA
6:00 PM - Tuesday, February 25, 2025
In-Person
SPECIAL MEETING AGENDA
PARTICIPATION: Members of the public may participate by being present at the Los Altos Council Chamber at Los Altos City Hall located at 1 N. San Antonio Rd, Los Altos, CA during the meeting.
Public comment is accepted in person at the physical meeting location, or via email to [email protected].
RULES FOR CONDUCT: Pursuant to Los Altos Municipal Code, Section 2.05.010 "Interruptions and rules for conduct": Understanding that the purpose of the city council meetings is to conduct the people's business for the benefit of all the people, in the event that any meeting of the city council is willfully interrupted by a person or group of persons so as to render the orderly conduct of the meeting impossible, the mayor, mayor pro tem, or any other member of the city council acting as the chair may order the removal of the person or persons responsible for the disruption and bar them from further attendance at the council meeting, or otherwise proceed pursuant to Government Code Section 54957.0 or any applicable penal statute or city ordinance.
REMOTE MEETING OBSERVATION: Members of the public may view the meeting via the link below, but will not be permitted to provide public comment via Zoom or telephone. Public comment will be taken in-person, and members of the public may provide written public comment by following the instructions below.
https://losaltosca-gov.zoom.us/j/83613651214?pwd=A0hWkYYViadn00b7OVnSjq5xbka78R.1 Telephone: 1-669-444-9171 / Webinar ID: 836 1365 1214 / Passcode: 955245 SUBMIT WRITTEN COMMENTS: Prior to the meeting, comments on matters listed on the agenda may be emailed to [email protected]. Emails sent to this email address are sent to/received immediately by the City Council. Emails sent directly to the City Council as a whole or individually, and not sent to [email protected] will not be included as a public comment in the Council packet.
Please note: Personal information, such as e-mail addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included in your written comments, they will become part of the public 1 2/25/2025 CITY COUNCIL STUDY SESSION AGENDA Page 2 of 2 record. Redactions and/or edits will not be made to public comments, and the comments will be posted as they are submitted. Please do not include any information in your communication that you do not want to be made public.
Correspondence submitted in hard copy/paper format must be received by 2:00 p.m. on the day of the meeting to ensure distribution prior to the meeting. Comments provided in hard copy/paper format after 2:00 p.m. will be distributed the following day and included with public comment in the Council packet.
The Mayor will open public comment and will announce the length of time provided for comments during each item.
MEETING CALLED TO ORDER
CONFIRM QUORUM
DISCUSSION ITEM(S)
1. The City Council will meet with the following Commissions in the following order to discuss 2025 Commission work plans:
o Senior Commission
o Financial Commission
o Complete Streets Commission
o Planning Commission
ADJOURNMENT
SPECIAL NOTICES TO THE PUBLIC
In compliance with the Americans with Disabilities Act, the City of Los Altos will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (650) 947-2610. 2 Senior Commission
2024 - 25 Work Plan
(October 2024 - September 2025)
Goals Projects Due Date Priority/Source Status Assignment Notes Outdoor Spaces and
Building
Transportation
Write a letter to El Camino
Healthcare District Board
regarding the RoadRunner
Program
November
2024 Community input Completed
Buchholz,
Gallagher
Thompson
Individual letters were written in
lieu of a formal letter due to
Council being the legislative
body that should approve a
letter being sent by the city
Housing
Collaborate with Adult 50+
staff to increase
participation in programs
and activities
October 2024 Completed Nagao, Olson
Collaborate with Club 55 and
Adult 50+ Program to expand
the October Club 55 event to
a Halloween themed Fall
Fling
October 2025 Commission In Progress Olson, Trapnell
Collaborate with Club 55 and
Adult 50+ Program to host a
Spring Fling in April
April 2026 Commission Planning of this event will be
based upon the Fall Fling
Respect and Social
Inclusion
Civic Participation and
Employment
Communication and
Information
Social Participation
3 Agenda Item 1.
Senior Commission
2024 - 25 Work Plan
(October 2024 - September 2025)
Community Support
and Health Care
Services
Host a Health Fair September /
October 2025
Commission In Progress
Basiji, Buchholz,
Gallagher
Thompson
Two dates have been reserved
at the Los Altos Community
Center
1. Tuesday, September 9
2. Tuesday, October 7
Final date will be based upon
availability of speakers and
vendors
Emergency
Preparedness
4 Agenda Item 1.
Senior Commission
2024 - 25 Work Plan
(October 2024 - September 2025)
October 7, 2024 November 4, 2025 December - No Meeting January 6, 2025 February 3, 2025 March 3, 2025 Reorganization Work Plan Work Plan Work Plan Health Fair Age Friendly Action Plan Meeting Schedule Health Fair Fall Fling Work Plan Health Fair
Transportation
Alternative Options to
RoadRunners
Age Friendly
April 7, 2025 May 5, 2025 June 2, 2025 July - No Meeting August 4, 2025 September 8, 2025 Health Fair Health Fair Health Fair Health Fair Health Fair Fall Fling Fall Fling Fall Fling Fall Fling Fall Fling
5 Agenda Item 1.
Goal Projects Assignments Frequency Target Date(s) Status #1 Investment Performance Review Investment Performance Quarterly Ended Sept 2024 – February 10, 2025Ended Dec 2024 – February 10, 2025Ended Mar 2025 – April 21, 2025Ended Jun 2025 – September 15, 2025Ended Sept 2025 – October 20, 2025 #2 Operating Budget Current year Mid- Year Review and Annual Budget Review for the next fiscal year Annually FY25 Mid Year Review – February 10, 2025 FY26 Annual Budget – May 19, 2025 #3 Financial Communication_ New Financial System Progress Update on the new Financial System (Tyler Munis) Implementation process. Quarterly or as needed October 2024 – Completed February 2025 – Completed May 2025 – May 19, 2025 #4 Annual Audit for Current Fiscal Year (FY25) Review the Audit planning and priorities with auditors. Annually Audit Premeeting – May 19, 2025 #5 Annual Comprehensive Financial Report For FY24 Review draft ACFR Annually ACFR draft – February 10, 2025#6 PERS Unfunded Liability Evaluate PERS Unfunded Liability; re- evaluate prepay only or investment plan Annually February 10, 2025 In progress#7 Five- Year Capital Improvement and Major Maintenance Program Budget Review Capital Spending Annually April 21, 2025#8 Five- Year Capital Improvement and Major Maintenance Program Budget Annual Budget Review for the next fiscal year (FY26), focus on the method of project selection and cost estimation Annually FY26 Project review – May/June 2025 #9 Financial Policies Review/update City's Financial Policy Annually April/May 2025 #10 Investment Policy Review/update City's Investment Policy Annually February/March 2025#11 Cross Commission Collaboration Finance Commission responds to requests from other commissions Ad hoc As needed#12 Key Performance Indicators Develop list of key performance indicators to assist in monitoring City’s financials Ad Hoc Non-recurring Goals
Recurring Goals
Financial Commission 2024/25 Work Plan
Financial Commission 2024/2025 Work Plan 6
Agenda Item 1.
2025 Los Altos Complete Streets Commission Work Plan
Goal # Goal Projects (14 Total) Anticipated
Completion
Priority Source Status Assignment Notes
1 Implementing and Improving
Safe Routes to School (SRTS)
Updating SRTS Infrastructure - implement where applicable to 2025 CIP project listQ2, Q3 2025 Complete Streets Master Plan & Safe Routes to School
City staff in collaboration with
commission
- Advance complete streets projects for
high priority areas around Los Altos
schools.
- Work will include getting community
input on projects.
SRTS Education Ongoing work Complete Streets Master Plan & Safe Routes to School
City staff in collaboration with
commission & external group
Work with local schools and groups to
educate the community on how to stay
safe while getting around town. Wayfinder Maps & Signage - SRTS TBD - end of 2025
Complete Streets Master Plan & Safe Routes
to School
City staff in collaboration with
commission
Explore the value of wayfinding and
signage, such as for intended Safe Routes to School.
2 Downtown Safety Improvements Review Traffic Calming Measures and Speed Limit Mechanisms
Q2 2025 Community, Commission, and Staff Input City staff in collaboration with commission
Evaluate opportunities for traffic
calming and speed limit changes for
downtown Los Altos.
Review Bike Parking locations; supporting
additional bicycle types
Q2 2025 Community, Commission, and Staff Input City staff in collaboration with commission
Find areas for bike parking to make it
easier for Los Altans to bike in and
around downtown.
3 Multimodal Transportation
Safety
Complete E-Bike Ordinance Q1 2025 Community, Commission, and Staff Input City staff in collaboration with commission
Finalize a proposed ordinance
clarifying the use of e-bikes in Los Altos.
San Antonio Road improvements
(w/improve bike lanes)
Ongoing work Complete Streets Master Plan & Safe Routes to School
City staff in collaboration with
commission
Develop a proposal for San Antonio Road street improvements and secure associated federal grant.
Create Partnerships with Neighboring Agencies (County & Cities): Benchmark, Coordinate, and Fix Public Safety Gaps Based on City Boundaries/JurisdictionOngoing work Community, Commission, and Staff Input City staff in collaboration with commission
Foster communication with neighbors
(such as Palo Alto, Mountain View,
Sunnyvale, Santa Clara County) in order
to learn from them and coordinate
better on projects.
Update/Conduct a city wide radar survey Q1 2025 Staff Plan City Staff Evaluate benefits of radar survey for enforcing local speed limits.
4 Road Maintenance and
Improvements for Public Safety
(and Implement Safe Routes to
School Where Possible)
Implement 2025 Project List Q2, Q3 2025 Street Condition Study; CIP Budget & Plan City staff in collaboration with commission Work through the 2025 project list for
road maintenance and safety, while
building in SRTS.
Review and Update long term CIP project
list
Q2, Q3 2025 Street Condition Study; CIP Budget & Plan City staff in collaboration with commission
Build out the list of long-term CIP
projects.
5 CSC Strategic Plans Identify Gaps in Priorities - with respect to SRTS and CSMP Items in Past Budgets
Q1 2025 Complete Streets Master Plan & Commission
Input
CSC in collaboration with City
Staff
Uncover any gaps from recent prior
years in SRTS and CMPS priorities, and
address them for future plans.
Leverage Traffic Calming Plan (AB 43) TBD - end of
2025
Commission & Community Input CSC in collaboration with City Staff
Evaluate how AB 43 could help Los Altos.
Long-term & 2026 CSC work plan Q4 2025 Complete Streets Master Plan & Commission Input
CSC Subcommittee + CSC in
collaboration with City Staff
Create 2026 CSC work plan, and plan
for out-years as well (think about ~5
year plan).
Planned
Planned
Planned
Planned
Planned
Planned
Planned
Planned
Planned
Planned
In progress
In progress
In progress
In progress
7 Agenda Item 1.
Goal Projects Anticipated
Completion Priority Source Status Assignment Notes
Housing Element Implementation
Review and provide recommendation to Council on code amendments or other policy documents necessary to implement the 6th Cycle Housing Element (2023-2031)
As needed Powers and Duties In Progress City Staff
Development Project Review Provide recommendation or decision on development projects. As needed Powers and Duties In Progress City Staff General Plan Safety Element
Review and provide recommendation to Council on the comprehensive update to the City’s Safety Element. State legislation requires that the Safety Element be reviewed and updated as necessary alongside the Housing Element. The City’s Housing Element was last adopted in January 2023.
2025 Powers and Duties In Progress City Staff and
Consultant
Comprehensive General Plan
Update
Review components of the draft General Plan Elements. The City’s current General Plan has a horizon from 2002-2020 necessitating a comprehensive update
TBD Powers and Duties
Process to be
started in
2025.
City Staff and
Consultant
2025 Los Altos Planning Commission Work Plan
8 Agenda Item 1.