Agenda packet — Los Altos City Council, August 26, 2025 (part 1 of 2)

CITY COUNCIL MEETING
AGENDA
7:00 PM - Tuesday, August 26, 2025
via Videoconference and In Person
PARTICIPATION: Members of the public may participate by being present at the Los Altos Council Chamber at Los Altos City Hall located at 1 N. San Antonio Rd, Los Altos, CA during the meeting.

Public comment is accepted in person at the physical meeting location, or via email to [email protected].

RULES FOR CONDUCT: Pursuant to Los Altos Municipal Code, Section 2.05.010 "Interruptions and rules for conduct": Understanding that the purpose of the city council meetings is to conduct the people's business for the benefit of all the people, in the event that any meeting of the city council is willfully interrupted by a person or group of persons so as to render the orderly conduct of the meeting impossible, the mayor, mayor pro tem, or any other member of the city council acting as the chair may order the removal of the person or persons responsible for the disruption and bar them from further attendance at the council meeting, or otherwise proceed pursuant to Government Code Section 54957.0 or any applicable penal statute or city ordinance.

REMOTE MEETING OBSERVATION: Members of the public may view the meeting via the link below, but will not be permitted to provide public comment via Zoom or telephone. Public comment will be taken in-person, and members of the public may provide written public comment by following the instructions below.
https://losaltosca-gov.zoom.us/j/81123792537?pwd=pE8BiMWcTU9nwqfzp2HzzT4KuothG9.1 Telephone: 1-669-444-9171 / Webinar ID: 811 2379 2537 / Passcode: 312138 SUBMIT WRITTEN COMMENTS: Prior to the meeting, comments on matters listed on the agenda may be emailed to [email protected]. Emailed public comments sent directly to the City Council, either as a group, or individually, will not be included in the agenda packet but may be disclosable as part of a public records request. Emails sent to [email protected] will be included in the appropriate agenda packet and are also disclosable as part of a public records request.

Please note: Personal information, such as e-mail addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included in your written comments, they will become part of the public record. Redactions and/or edits will not be made to public comments, and the comments will be posted as they are submitted. Please do not include any information in your communication that you do not want to be made public.

Correspondence submitted in hard copy/paper format must be received by 2:00 p.m. on the day of the meeting to ensure distribution prior to the meeting. Comments provided in hard copy/paper format after 2:00 p.m. will be distributed the following day and included with public comment in the Council packet. 1 8/26/2025 CITY COUNCIL MEETING AGENDA Page 2 of 4
The Mayor will open public comment and will announce the length of time provided for comments during each item.

AGENDA

CALL MEETING TO ORDER

ESTABLISH QUORUM

PLEDGE ALLEGIANCE TO THE FLAG

REPORT ON CLOSED SESSION

CHANGES TO THE ORDER OF THE AGENDA

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Members of the audience may bring to the Council's attention any item that is not on the agenda. The Mayor will announce the time speakers will be granted before comments begin. Please be advised that, by law, the City Council is unable to discuss or take action on issues presented during the Public Comment Period. According to State Law (also known as “The Brown Act”) items must first be noted on the agenda before any discussion or action.
08-26-2025 Written Public Comments

CONSENT CALENDAR
These items will be considered by one motion unless any member of the Council or audience wishes to remove an item for discussion. Any item removed from the Consent Calendar for discussion will be handled at the discretion of the Mayor.

1. Approval of Meeting Minutes
Approve the Draft Meeting Minutes for the Regular Meeting of July 8, 2025

2. Acceptance of Treasurer's Report
Quarterly Treasurer’s Report summarizing treasury account balances and disbursements for April-June 2025

3. Adoption of Resolution - Fee Waiver Policy
Adopt a Resolution Updating the Non-Profit and Civic Organization Meeting Fee Waiver Policy

4. Adoption of Resolution - COPS Grant Funding
Adopt a Resolution and Accept Grant Funding from the Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) and authorize revenue and allocate it to the Supplemental Law Enforcement Services Fund for Fiscal Year 2025/2026 2 8/26/2025 CITY COUNCIL MEETING AGENDA Page 3 of 4

5. Acceptance of County Program
Review and accept the Santa Clara County Multi-Jurisdictional Program for Public Information Annual Report for Fiscal Year 2025 (Year 4)

6. Adoption of Resolution - Contract Amendment
Adopt a Resolution approving Contract Amendment No. 2 with Beauchaine Consulting Group, LLC, in the amount of $75,000, to provide continued Support for the final phase of the City’s Tyler ERP implementation

7. Confirm Council Liaison Role to Committee
Confirm appointment of Councilmember Larry Lang to serve as Council Liaison for the Joint Community Volunteer Service Awards Committee (JVAC) through the remainder of 2025

DISCUSSION ITEMS

8. Designate Voting Delegate - CalCities 2025 Annual Conference Designate a Voting Representative Delegate and Alternate to Vote on Proposed Resolutions at the CalCities 2025 Annual Conference in Long Beach, CA on October 8-10, 2025

9. Review Main Library Design Concept
Review Main Library Design Concept and forward funding request to the North County Library Authority (NCLA) for next phase of project

10. Adoption of Resolution - Public Art Funds
Review the Hillview Dog Park 95% submittals and adopt a resolution authorizing the use of Public Art funds in the amount not to exceed $70,000 for art components to be included in the Hillview Dog Park project

INFORMATIONAL ITEMS ONLY
There will be no discussion or action on Informational Items

11. Tentative Council Calendar and Housing Element Update Implementation Calendar

12. Update on City Website

13. 08-26-2025 Council QA

COUNCIL/STAFF REPORTS AND DIRECTIONS ON FUTURE AGENDA ITEMS

ADJOURNMENT
(Council Norms: It will be the custom to have a recess at approximately 9:00 p.m. Prior to the recess, the Mayor shall announce whether any items will be carried over to the next meeting. The 3 8/26/2025 CITY COUNCIL MEETING AGENDA Page 4 of 4
established hour after which no new items will be started is 11:00 p.m. Remaining items, however, may be considered by consensus of the Council.)

SPECIAL NOTICES TO THE PUBLIC
In compliance with the Americans with Disabilities Act, the City of Los Altos will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (650) 947-2610.

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, and that are distributed to a majority of the legislative body, will be available for public inspection at the Office of the City Clerk’s Office, City of Los Altos, located at One North San Antonio Road, Los Altos, California at the same time that the public records are distributed or made available to the legislative body.

If you wish to provide written materials, please provide the City Clerk with 10 copies of any document that you would like to submit to the City Council for the public record. 4 From: Maria Bautista
To: Public Comment
Subject: Los Altos City Council Meeting July 8, 2025 Item #8: Design Review Ordinance- Please continue to future meeting
Date: Tuesday, July 8, 2025 5:21:37 PM
Dear City Council,
As per my email to you on Tuesday, June 24, 2025, the revised Design Review Ordinance is concerning, The Design Review Ordinance changes were presented at the most recent Planning Commission meeting together with a revised Historical Preservation Ordinance and Mills Act Ordinance for the Planning Commission’s recommendation. City Staff believed, and rightly so, that these three ordinances speak to one another.

The Historical Preservation and Mills Act changes, however, are required to be reviewed by the Historical Commission which has not taken place.

Therefore, the Design Review Ordinance before you tonight should not be considered until you and the public have had the opportunity to consider changes to the Historical Preservation Ordinance and Mills Act after the Historical Commission has provided a recommendation.

Please continue Item #8 Adoption of Ordinances- Design Review to a future City Council Meeting. In the meantime, please ask Staff to provide a delineated explanation for substantive alterations to the Design Review Ordinance.

Best regards,
Maria Bautista
5 From: Maria Bautista
To: Public Comment
Subject: Additional Comment, Los Altos City Council Meeting July 8, 2025 Item #8: Design Review Ordinance- Please continue to future meeting
Date: Tuesday, July 8, 2025 5:46:11 PM
Dear City Council,
This is a follow-on to my email sent earlier this evening.

Please continue Item #8 Design Review Ordinance to a future city council meeting. It would be prudent for you and the public to review in writing Staff justifications for alterations and/or removal of the following and other material changes:
•Purpose Statement
•Pre-Application Opportunity
•Variances
•Mention of City-owned, historic and environmentally sensitive properties •Appeal by “interested parties”
Thank you for your careful consideration.

Best,
Maria Bautista
6 From: [email protected]
To: Public Comment
Subject: Online Form Submittal: Public Comment Submission to City Council Date: Wednesday, July 30, 2025 1:43:48 PM
Public Comment Submission to City Council
Submitting Written Comments on Agenda Items
Please note: Personal information, such as email addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included, they will become part of the public record.

Redactions and/or edits will not be made to public comments, and the comments will be posted as they are submitted. Please do not include any information in your communication that you do not want to be made public.

Public comments submitted by 5:00 PM of the meeting date will be included in the agenda packet.

Public comments and any associated attachments are subject to the California Public Records Act.

Your Public Comment I have lodged complaints with the police department about commercial vehicles parked on Freemont Ave, apposite the city's own yard (that is at least fully fenced with a wooden fence).

CAN YOU PLEASE EXPLAIN WHY OUR STREET IS BEING
USED FOR COMMERCIAL AND TRUCK PARKING?
Attachments TRUCKS ON FREEMONT AVE.jpg
Name Pierre Joubert
Email [email protected]
Email not displaying correctly? View it in your browser. 7 From: Local Auctions
To: Public Comment
Subject: NOTICE: Construction Company Liquidation in La Verne, CA Date: Monday, August 4, 2025 8:17:25 AM
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To: Public Comment
Subject: 1 DAY LEFT: Construction Company Liquidation in La Verne, CA Date: Tuesday, August 5, 2025 12:00:57 PM
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Local Auctions 9034 N. 23rd Ave., Ste 13 Phoenix, AZ 85021 21 From: [email protected]
To: Public Comment
Subject: Online Form Submittal: Public Comment Submission to City Council Date: Thursday, August 7, 2025 2:42:10 PM
Public Comment Submission to City Council
Submitting Written Comments on Agenda Items
Please note: Personal information, such as email addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included, they will become part of the public record.

Public comments submitted by 5:00 PM of the meeting date will be included in the agenda packet.

Public comments and any associated attachments are subject to the California Public Records Act.

Your Public Comment Hi,
I have a 2-part comment related to recreation, specifically pickle ball

1.Could a system similar to the one in San Carlos be adapted for people waiting for a court where there is a rack to place paddles and move them along. This way it's more efficient as people are not waiting for a specific court, but just for any next court that opens up.

2. I am wondering if the city is considering expanding the number of pickle ball courts. The game is very popular and McKenzie courts get very crowded, where in the evening you may have to be there for 1 hr + to play 2 games. I am wondering if there is opportunity to convert some other tennis courts to pickle ball courts or to be able to use high school/middle school tennis courts as pickle ball courts after hours.

Attachments Field not completed.

Name Marina
Email [email protected]
Email not displaying correctly? View it in your browser. 22 From: [email protected]
To: Public Comment
Subject: Online Form Submittal: Public Comment Submission to City Council Date: Monday, August 18, 2025 8:33:40 AM
Public Comment Submission to City Council
Submitting Written Comments on Agenda Items
Please note: Personal information, such as email addresses, telephone numbers, home addresses, and other contact information are not required to be included with your comments. If this information is included, they will become part of the public record.

Public comments submitted by 5:00 PM of the meeting date will be included in the agenda packet.

Public comments and any associated attachments are subject to the California Public Records Act.

Your Public Comment I've recently noticed hourly "drone surveillances" over private residences. This creates buzzing noises every hour, causing disturbances in peace & quiet, natural ambience, sound quality.

To protect neighborhood tranquility, can we arrange a discussion on rules & regulations on automated drone patrols?
Thank you.

Attachments Field not completed.

Name Field not completed.

Email [email protected]
Email not displaying correctly? View it in your browser. 23 From: Frank Verlot
To: Public Comment;
Cc: Laura Fay
Subject: Dog Park Surface item on Council Agenda
Date: Thursday, August 21, 2025 11:03:59 AM
Members of the Council
I hope you all got a chance to read and think about Laura Fay's letter in last week's Town Crier.

FWIW, I agree with her 100% and believe that the use of a crushed granite surface instead of plastic/rubberized artificial turf the far superior choice.

At least to my way of thinking:

More sustainable & environmentally friendly.

Easier, more efficient, more sanitary in the picking up and policing of dog poops.

Less expensive to Install and Maintain.

What's not to Like?
Frank Verlot
Former City Councilman 1981-89
Former Mayor 1984-85
986 Spencer Way
Los Altos, CA 94025
650-417-1829
24 From: [email protected]
To: Public Comment
Subject: Council Meeting August 26, 2025, Item 10. Adoption of Resolution - Public Art Funds Date: Thursday, August 21, 2025 5:56:01 PM
Attachments: Public Comment - Council Meeting of Aug. 26, 2025, Item 10 Adoption of Resolution - Public Art Funds.pdf To: Los Altos City Council
From: Peter Landsberger
Subject: Public Comment, Council Meeting August 26, 2025, Item 10. Adoption of Resolution - Public Art Funds
Date: August 21, 2025
__________________________________________________________________________________ The following public comment is attached:

Dear Councilmembers,
I am writing to urge you to reject the use of artificial turf in the new Hillview dog park and instead to select decomposed granite, a choice that is both environmentally responsible and fiscally prudent.

Manufacturers of “modern” artificial turf often claim their products are cost-effective and environmentally friendly, but you should be skeptical of those claims because they are misleading.

When the full life cycle is considered, artificial turf is far from inexpensive or sustainable. The initial installation is only the beginning; it also requires ongoing maintenance, regular replacement, and ultimately disposal of worn-out material that cannot be recycled. These costs, taken together, almost certainly exceed those associated with decomposed granite.

I recognize that City staff will likely provide an analysis focused narrowly on the use of artificial turf in a dog park. If their conclusion is that turf appears cheaper in that specific context, they will understandably recommend it. However, I think your responsibility as Councilmembers is broader.

You must consider not only short-term project costs but also the long-term environmental impacts and persistent health concerns associated with artificial turf.

Los Altos has established itself as a leader in sustainability and as a community committed to a resilient, healthy future. This project provides you with the opportunity to demonstrate that leadership in practice. Choosing decomposed granite over artificial turf would avoid hidden long-term costs, reduce environmental harm, and reinforce the city’s stated values.

I urge you to make the responsible choice for the community and our future. Please reject artificial turf for the dog park and instead select decomposed granite.

Thank you for your thoughtful consideration.

Sincerely,
Peter Landsberger
25 To: Los Altos City Council
From: Peter Landsberger
Subject: Public Comment, Council Meeting August 26, 2025, Item 10. Adoption of Resolution - Public Art Funds
Date: August 21, 2025
__________________________________________________________________________________ Dear Councilmembers,
I am writing to urge you to reject the use of artificial turf in the new Hillview dog park and instead to select decomposed granite, a choice that is both environmentally responsible and fiscally prudent.

Manufacturers of “modern” artificial turf often claim their products are cost-eƯective and environmentally friendly, but you should be skeptical of those claims because they are misleading. When the full life cycle is considered, artificial turf is far from inexpensive or sustainable. The initial installation is only the beginning; it also requires ongoing maintenance, regular replacement, and ultimately disposal of worn-out material that cannot be recycled. These costs, taken together, almost certainly exceed those associated with decomposed granite.

I recognize that City staƯ will likely provide an analysis focused narrowly on the use of artificial turf in a dog park. If their conclusion is that turf appears cheaper in that specific context, they will understandably recommend it. However, I think your responsibility as Councilmembers is broader. You must consider not only short-term project costs but also the long-term environmental impacts and persistent health concerns associated with artificial turf.

I urge you to make the responsible choice for the community and our future. Please reject artificial turf for the dog park and instead select decomposed granite.

Thank you for your thoughtful consideration.

Sincerely,
Peter Landsberger
26 From: Pat Marriott
To: Public Comment
Subject: PUBLIC COMMENT ITEM #12 AUGUST 26, 2025
Date: Friday, August 22, 2025 10:54:45 AM
Attachments: public comment item 12 august 26, 2025.pdf Please see attached.
27 Public Comment Item 12 August 26, 2025 Council Meeting Council Members:

I don’t know why there will be no discussion on this item, since the “memorandum” in the August 26, 2025 packet provides many topics for consideration.

The City Website Update Report at Website Update.pdf says:
"City staff received multiple training sessions and had the opportunity to work on the new website before its public launch, ensuring a smooth transition on June 11th." An ironic statement, since the transition was anything but smooth. "Staff had also anticipated that the weeks and months spent after the launch date of the new website would be spent identifying and fixing reported issues, and we received multiple notifications from members of the public of areas of concern." Identifying and fixing bugs should not happen AFTER the launch date. Standard practice dictates a schedule for alpha and beta testing BEFORE launch. "One of the significant issues that occurred after the launch was the identification that the city’s current agenda management system, MuniCode, would not work correctly with the new website platform. This came as a surprise to both city staff and CivicPlus, as this was not discovered during the multiple testing phases before June 11th..." It's hard to imagine this came as a surprise to anyone. It casts doubts on the technical capabilities of the vendor. It indicates inadequate test plans on the part of the vendor and the city. It highlights the importance of preparing a product spec/requirements document before signing a contract, a critical first step that was omitted from the process. "It is important to note that the city’s published agenda packets since the June 11th website launch are fully compliant with California State law."
Yes, that's important, but neglects the impact of reduced functionality and frustrating user experience.
"Once this issue was identified, CivicPlus immediately began working with city staff to update our agenda management system to a more current and streamlined platform ..." It's too bad no one bothered to notify users about the issue, thus leaving us to waste countless hours reporting problems staff was already aware of.

After sending my first review of the new site on June 18, I got this response: “Thank you for the comments. They are helpful.” No mention of the known problem with MuniCode, telling me I need not bother doing any further reviews. No follow-up in the succeeding weeks to any of my additional comments. No indication the issues I raised were recorded as bug reports, though I was surprised to discover the city doesn’t keep a bug list.

Contrary to the statement that, “The City is eager to continue to work with the public on this significant website update and to ensure that our residents’ concerns and feedback are heard and attended to promptly,” it wasn’t until August 4th that I found out the new website and the old agenda management system are not compatible. And now, ten weeks after the June 11 launch, the problem is brought to public attention.
28 While a new document management system is necessary for the website to function properly, will we still have access to all the existing MuniCode documents? Significantly missing from this update is relevant financial information:
- Did we pay the vendor the full $78,680 for the website migration when we received the June 11 version?
- What are we paying for development of the new document management system? The annual cost is $14,700, which I assume is on top of the $25,184 annual recurring services in the original agreement.

This project demonstrates inadequate technical capabilities, misplaced trust, insufficient attention on Council's part, lack of transparency, disregard for residents’ concerns and waste of public funds.

Seems like a lot of potential discussion topics.

Respectfully,
Pat Marriott
29 From: Quinten Yearsley
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 1:24:57 PM
Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the dog park, and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

In general, I would like to urge the council to prioritize environmental impact as a factor for consideration when making decisions.

As an additional quick comment: I know a backyard is a different context with different requirements than a dog park, but in my personal experience with artificial turf in my yard I've found that it gets very hot in the summer. It may look green, but I actually would have been more comfortable with brown grass or dirt and will eventually consider replacing the artificial turf in my yard.

Thank you,
Los Altos resident Quinten Yearsley
30 From: Killian Fay
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 1:58:22 PM
Dear City Council,
I urge the city council to either a) require decomposed granite as the surface for the dog park, and exclude artificial turf OR b) vote the entire plan down so it can be brought back to a future meeting for consideration.

Thank you,
Killian Fay
31 From: Lonnie Gary
To: Public Comment
Subject: Public Comment – Agenda Item #10 – Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 2:56:03 PM
Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the dog park, and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

Artificial turf is still made from plastic and rubber—materials that contribute to microplastic pollution, chemical runoff, and high carbon emissions. It contains hazardous chemicals like lead, phthalates, and PFAS (“forever chemicals”), with growing evidence of long-term health impacts. Leading environmental and health groups, including the Sierra Club and the Santa Clara Medical Association, oppose artificial turf use.

Regards,
Lonnie Gary, Member
Los Altos Rotary, Climate Action Committee
32 From: Andrea Wald
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 3:30:05 PM
Dear Mayor and City Council members,
I urge the city council to either a) require decomposed granite as the surface for the dog park, and exclude artificial turf OR b) vote the entire plan down so it can be brought back to a future meeting for consideration"
My initial interaction with this council was way back on 7/8/24 when I learned that you would be voting on the new dog park at Hillview and that artificial turf was being considered. I showed up in person to make a public comment. Unfortunately my comment did not seem to sway anyone and artificial turf was approved to be part of the project.

Since then I've emailed and made several appearances and public comments to City Council, the Sustainability Commission and the Parks and Rec Commission members. I've provided substantiated info on why artificial turf is bad and how decomposed granite is the better surface for many reasons.

Hoping my emails were received and read and have given you reason to question the installation of artificial turf at the dog park. Rather than repeat all that I've sent and materials I know you've received from others regarding this issue, I am simply including below most of the article that was printed in a recent Los Altos Town Crier. It certainly lays out all the valid concerns about Artificial Turf and why you should reconsider going with decomposed granite instead.

Thank you for all you do for Los Altos residents and for their furry friends! Andrea Wald
The Los Altos Parks & Recreation Department’s proposal to install artificial turf at the new Hillview dog park directly contradicts the city’s environmental goals, especially the Environmental Commission’s plan to prioritize green landscaping and reduce waste. Los Altos should actively consider decomposed granite as a costeffective, viable alternative for dog parks - a solution that most Bay Area cities have standardized.

While artificial turf vendors tout “new technology,” the environmental and practical downsides remain significant. These include:

Environmental and Practical Concerns: Artificial turf is still made from plastic and rubber—materials that contribute to microplastic pollution, chemical runoff, and high carbon emissions. It’s energy-intensive to manufacture and almost impossible to recycle, ending up in landfills every 33 few years. Artificial turf also traps heat, contributing to the urban “heat island” effect, especially problematic in Los Altos, which has 263 sunny days per year.

In winter, the low-permeable base beneath artificial turf can exacerbate flooding and harm tree roots. It doesn't absorb pet waste, leading to odors, bacteria, and increased maintenance, including the need for frequent washing—ironically, with water, despite the drought-conscious rationale for its installation.

Cost and Health Risks: Artificial turf is arguably the most expensive surface option due to high installation, maintenance, and replacement costs. It contains hazardous chemicals like lead, phthalates, and PFAS (“forever chemicals”), with growing evidence of long-term health impacts.

Installing artificial turf at the proposed Hillview dog park would be a costly, unsustainable, and unhealthy step that directly undermines Los Altos 2022 Environmental Commission’s Climate Action and their 2025 Work Plan. There is no good reason to install artificial turf when viable, natural alternatives are being successfully deployed by our neighboring cities.
34 From: Caroline Rumptz
To: Public Comment
Subject: Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 4:31:38 PM
Los Altos City Council,
We are adding my voice against using turf in the planned Hillview Dog Park. As a dog owner, I can say that this material is an awful choice. The plastic becomes incredibly hot in the warm months which is not safe for dogs. The plastic gets imbedded in dog paws causing irritation. The dog’s urine and feces will collect and cause an incredibly disgusting stench! This material is a terrible choice.

We would very much like the entire plan to be voted down as it is ridiculously expensive and will not get used by more than a handful of individuals. This project is an incredible WASTE of taxpayer money. The dog park that is already at Hillview is hardly used. This is a joke.

If there is no hope of killing this terrible project, I strongly urge the city council to either require decomposed granite as a surface and exclude the artificial turf.

Sincerely,
Caroline and Eric Rumptz
717 Linden Ave
Los Altos
35 From: Peter Fay
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 5:17:35 PM
Dear Sir/Madam,
I urge the city council to either
a) require decomposed granite as the surface for the dog park, and exclude artificial turf OR
b) vote the entire plan down so it can be brought back to a future meeting for consideration” The Los Altos Parks & Recreation Department’s proposal to install artificial turf at the new Hillview dog park directly contradicts the city’s environmental goals, especially the Environmental Commission’s plan to prioritize green landscaping and reduce waste. Los Altos should actively consider decomposed granite as a costeffective, viable alternative for dog parks - a solution that most Bay Area cities have standardized. Importantly, despite manufactures claims that the artificial turf is recyclable it is not, and after the 10 year life span of the turf is up the city will have to pay to have it taken to the landfill.

Yours Sincerely,
Peter Fay
36 From: Kay Stenn
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Friday, August 22, 2025 8:34:30 PM
I urge the city council to either a) Require decomposed granite as the surface for the dog park and exclude artificial turf OR, b) Vote the entire plan down so it can be brought back to a future meeting for consideration.

Yahoo Mail: Search, Organize, Conquer
37 From: Sherry Auerbach
To: Public Comment
Subject: Public Comment--Agenda Item #10--Hillview Dog Park--Meeting August 26, 2025 Date: Saturday, August 23, 2025 7:20:27 AM
To: [email protected]
Subject: Public Comment – Agenda Item #10 – Hillview Dog Park - Mtg Aug 26, 2025 Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the dog park, and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

While artificial turf vendors tout “new technology,” the environmental and practical downsides remain significant. These include:

Environmental and Practical Concerns: Artificial turf is still made from plastic and rubber—materials that contribute to microplastic pollution, chemical runoff, and high carbon emissions. It’s energy-intensive to manufacture and almost impossible to recycle, ending up in landfills every few years. Artificial turf also traps heat, contributing to the urban “heat island” effect, especially problematic in Los Altos, which has 263 sunny days per year.

Wider Rejection & Better Alternatives: Other Bay Area cities are rejecting artificial turf. Sunnyvale is conducting a study and using natural alternatives like crushed stone, generally referred to as Decomposed Granite. Millbrae enforces an artificial turf ban. Santa Rosa, San Marino and Carmel-by-theSea have avoided or are banning artificial turf altogether. Leading environmental and health groups, including the Sierra Club and the Santa Clara Medical Association, oppose artificial turf use.
38 Installing artificial turf at the proposed Hillview dog park would be a costly, unsustainable, and unhealthy step that directly undermines Los Altos 2022 Environmental Commission’s Climate Action and their 2025 Work Plan. There is no good reason to install artificial turf when viable, natural alternatives are being successfully deployed by our neighboring cities.

Best regards,
Sherry Auerbach
379 Hawthorne Ave.

Los Altos
39 From: Robert Hall
To: Public Comment
Subject: Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Saturday, August 23, 2025 8:24:58 AM
I urge the council to select DG or wood chips for the dog park.

Artificial turf:
-doesn’t biodegrade, it breaks up into microplastic as it ages -can heat up 50 degrees more than other surfaces and can burn paws -offgasses as it heats up
-as a fossil fuel product, it’s difficult to recycle without using a lot more fossil fuel to break it down -must be disinfected daily to prevent the spread of diseases Thanks,
Bob Hall
Sent from my iPad
40 From: John McBirney
To: Public Comment
Subject: No artificial turf in dog park
Date: Saturday, August 23, 2025 8:30:08 AM
Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the dog park and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

This is a plastic material now known to be detrimental to the environment and to human health.

Sincerely,
John McBirnrey, 149 Doud Drive, Los Altos
41 From: Wendy Walleigh
To: Public Comment
Subject: Public Comment – Agenda Item #10 – Hillview Dog Park - Mtg Aug 26, 2025 Date: Saturday, August 23, 2025 12:53:37 PM
Dear Council Members,
I urge Los Altos City Council to exclude Artificial Turf from the Hillview dog park and instead require decomposed granite as the surface, which is a cost-effective, viable alternative. OR postpone this decision to further consider what other cities like Millbrae, Santa Rosa, San Marino, and Carmel-by-the Sea have standardized upon. The successful use by many California cities of decomposed granite should influence Los Altos’ decision for the new Hillview dog park in a future City Council meeting.

Meanwhile, there are other factors that should be incorporated into decision-making for the new dog park surface:
·The city’s own environmental goals, especially the Los Altos Environmental Commission’s plan to prioritize green landscaping and reduce waste.
·While artificial turf vendors tout “new technology,” the environmental and practical downsides remain significant. These include:
o
Environmental and Practical Concerns:

Artificial turf is still made from plastic and rubber—materials that contribute to microplastic pollution, chemical runoff, and high carbon emissions. It is energyintensive to manufacture and almost impossible to recycle, ending up in landfills every few years. Artificial turf also traps heat, contributing to the urban “heat island” effect, especially problematic in Los Altos, which has 263 sunny days per year. §
In winter, the low-permeable base beneath artificial turf can exacerbate flooding and harm tree roots. It doesn't absorb pet waste, leading to odors, bacteria, and increased maintenance, including the need for frequent washing—ironically, with water, despite the drought-conscious rationale for its installation.
o
Cost and Health Risks: Artificial turf is arguably the most expensive surface option due to high installation, maintenance, and replacement costs. It contains hazardous chemicals like lead, phthalates, and PFAS (“forever chemicals”), with growing evidence of long-term health impacts. ·
Wider Rejection & Better Alternatives: Other Bay Area cities are rejecting artificial turf. Sunnyvale is conducting a study and using natural alternatives like crushed stone, generally referred to as Decomposed Granite. As 42 mentioned above, Millbrae enforces an artificial turf ban. Santa Rosa, San Marino and Carmel-by-the-Sea have avoided or are banning artificial turf altogether.

Please do what is in the best health and environmental interests of Los Altos: ban the use of artificial turf and use a cost-effective, viable alternative such as decomposed granite.

Thank you for your consideration.

Wendy Walleigh
1050 Fremont Ave.

Los Altos, CA 95024
Wendy Walleigh
Chair of Los Altos Rotary's World Community Service Committee Mentor, Burwen Education Foundation
[email protected]
M: +1 415 860-7476 in U.S.

See our African and other adventures on
https://url.avanan.click/v2/r01/___www.walleigh.com!___.YXAzOmxvc2FsdG9zY2E6 YTpvOjFhZDk3YWQ5ZmIzNGRjMGE1ZDg2ODI1ZWI2OTdjNDdmOjc6ZjFlNjo0Yzkz MmExYTYzZmI1YTAzZWZmYWU1MmQ4MmMzY2RlZDBmYmE4YjIzYWQ0ZDlkOT c3MjJmNjk3YWI1NWZlNWU0OnQ6VDpO
“Once social change begins, it cannot be reversed. You cannot un-educate the person who has learned to read.

You cannot humiliate the person who feels pride. You cannot oppress the people who are not afraid anymore.

We have seen the future, and the future is ours.” Cesar Chavez 43 From: Janet Harding
To: Public Comment
Subject: Agenda Item #10
Date: Saturday, August 23, 2025 1:47:24 PM
Dear Los Altos City Council—I write to report my strong objections to the proposed installation of Astro Turf for the soon-to-open Hillview dog park. Environmental studies abound re. A.T. plastic being harmful to human—also presumably dog—health. I’m counting on each of you to reject Astro Turf installation for ALL our community’s current & future projects. Best, Janet Harding
Sent from my iPad
44 From: Laura Fay
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Saturday, August 23, 2025 4:14:28 PM
Attachments: Sunnyvale Park Design Guidelines - 2022.pdf Comparison - Cost and Environmental - K9Grass and Decomposed Granite.pdf South Bay Dog Park Samples - Aug 2025.pdf
Dear Los Altos City Council members,
I am a dog lover and a former dog owner. I am a member of the Los Altos Rotary Climate Action Committee.

I urge you to prioritize public health and environmental impact as the most responsible factors when drawing your conclusions on the Hillview dog park surface.

What is a viable alternative to the proposed artificial turf ? Decomposed granite should be considered as a highly viable alternative to artificial turf, which is in widespread use in dog parks across the Bay Area.

Sunnyvale requires decomposed granite for ALL their dog parks (ref Sunnyvale Park Design Guidelines Nov 2022 attached). Cities around the Bay Area are using decomposed granite successfully in their dog parks including Redwood City, San Jose, Palo Alto, San Ramon, Foster City, San Francisco, Pleasanton, El Cerrito, Oakland, Mountain View, Santa Clara, Milpitas and others. (see also attached reference of south bay dog park surfaces and P&R comments) The reasons for these municipal decisions are clear . Decomposed granite... is natural and durable
fits with the rural character of Los Altos
does not contain PFAS (forever chemicals) or chemical adhesives does not shed microplastics
does not end up in a landfill or incinerators
does not have a fossil-fuel-based manufacturing process Even if the hard financial costs are equal (ref cost comparison attached), decomposed granite avoids the environmental and health costs that won’t appear in the city’s budget, but are paid by our ecosystems, our climate, and ultimately our residents.

I urge council members to prioritize public health and environmental impact as the most responsible factors when drawing your conclusions on the Hillview dog park surface.

Thank You.
45 CITY OF SUNNYVALE

PARK DESIGN

GUIDELINES
Revised: November 10, 2022
46 10 | P a g e
type of water feature shall be clean, potable (non-recycled), and have a backflow prevention device installed at its connection to the water source.

2. Water runoff from water play areas shall be conveyed via drain inlet to drainage structures connected to sewer lines.

C. Playground Surfacing

1. Playground surfacing materials shall be selected on a case-by-case basis to suit the needs of each playground and its intended user group.

2. Where possible, porous poured-in-place resilient surfacing shall be used as a resilient surface within the playground areas, and/or for use within the accessible path of travel to accessible equipment within a play area.

3. Synthetic Play Turf shall be used as a resilient surface on sloped play areas and in high traffic play areas such as a “slide zone.”

4. As an alternative option, engineered wood fiber (EWF) may be used as a resilient surface within playground areas.

5. In play areas designed near or within the dripline of existing trees, porous resilient rubber surfacing shall include an open-graded aggregate base to allow tree roots access to air.

6. In play areas not designed near existing trees, or requiring separate drainage, a concrete base shall be included beneath the porous resilient surface.

7. Playground surfacing thickness shall be determined by the critical fall height of the playground equipment within each play area. Critical fall heights shall be provided by the playground equipment manufacturer.

8. Refer to City Standard Details:
a. PK-8A – Porous Resilient Surface with Crushed Rock Base b. PK-8B – Porous Resilient Surface with Concrete Base
c. PK-8C - Synthetic Play Turf with Aggregate Base
d. PK-8D - Synthetic Play Turf with Concrete Base
e. PK-8E – Synthetic Play Turf and Connection
VI. Dog Parks
A. General Dog Park Design Guidelines

1. Where feasible, parks shall include separate areas designated for dogs and their owners. Inclusion of dog parks in park designs should be reviewed during the design process.

2. Incorporate shaded areas into dog parks whenever possible, either provided by existing trees, new trees, or by a shade structure.

3. Dog parks should be located on the periphery of the site, or in an area that does not require park visitors with dogs to walk past or through playgrounds or picnic areas.

4. Provide separate access for dog park visitors and maintenance staff.

5. Surfacing within dog parks shall be decomposed granite. The decomposed granite shall be contained at the edge with a wood header or concrete edgeband.

6. The dog park may be divided into two separate areas for large and small dogs. Large dogs shall be designated as those weighing over 25 lbs.

Small dogs shall be designated as those weighing less than 25 lbs. Use 6’ tall chain link fence for the large dog area and 42” tall fence for the small dog area. Fencing to be black vinyl chain link fence. 47 11 | P a g e

7. Provide additional amenities for the comfort and convenience of dogs and dog owners such as bench seating and a drinking fountain with a dog bowl.

8. Refer to City Standard Details:
a. PK-1C – 6’ Park Bench, Surface Mount
b. PK-1D – 6’ Park Bench, Embedded Mount
c. PK-4 – Drinking Fountain with Bottle Filler And Pet Station. d. PK-13 - Dog Park Signage.
e. PK-35 – 42” Chain Link Fence.
f. PK-36 – 6’ Tall Chain Link Fence.

VII. Synthetic Turf Athletic Fields
A. General Synthetic Turf Athletic Field Design Guidelines

1. Synthetic turf athletic fields shall be provided in parks with adequate demand for evening and year-round sports activities. While synthetic turf fields offer reduced maintenance and water-use requirements, they are not maintenance-free and do require some water for intermittent cleaning.

2. Vendor-provided training on the maintenance requirements for synthetic turf shall be incorporated into the project specifications. Grooming and sweeping equipment, and storage space for such equipment, shall be included in the design for synthetic turf athletic fields.

3. For multi-sport applications, the following vendor and product, or a product equal in quality can be used as a basis of design:
a. Manufacturer: FieldTurf USA
b. Product: 2” Vertex Prime Turf (Hybrid Monofilament Core/Classic blend)
c. Infill Material: Silica Sand with Granular Cork Infill d. Synthetic Turf Colors:
e. Color for baseball/softball infield shall be “Rust”
f. Color for all other area shall be “Field/Summer Green” g. Manufactured Porous Closed Cell Composite: “Powerbase YSR” by Brock International.
h. Variations in the specified system/product must be reviewed with Park/City staff during the design process.

B. Field Orientation & Striping

1. Athletic fields shall be oriented optimally for each sport to reduce solar interference during sunrise/sunset for both players and spectators.

2. Baseball/Softball – The line from home plate to the pitcher’s mound shall be oriented along a E/NE axis. Alternatively, the line from home plate to the pitcher’s mound may be oriented along a E/SE axis.

3. Soccer/Cricket – The long axis of the field shall be oriented North-South

4. Synthetic turf areas should be large and contiguous in shape, while including striping for those sports deemed suitable for each park. Fields should be striped for use by multiple sports, with overlapping fields, as deemed appropriate. The field surface shall remain consistent in material (turf product and infill) throughout the entire field area, regardless of the change in striping for different sports.

5. Athletic field striping shall be inlaid in turf field with contrasting colors to allow for visual clarity between different sports fields. Striping for fields deemed to take precedence over others shall be consistently inlaid on top of striping from other/adjacent fields.
48 PAGE 1 OF 4
Dog Park Samples - Santa Clara County / South Bay
Jurisdiction Park Name
Dog
separation
(Small /Large
/Both)
Ground
cover
Year
built
Size,
acres
Map Notes
Campbell -- See Los Gatos Creek
Cupertino
Mary
Avenue Dog
Park
S L DG 0.84 Map
Two fenced areas, one for small dogs under 25 pounds
and one for dogs over 25 lbs.
“We did research other dog parks in the area and many
of them also were using DG. We’ve not had much
trouble with the material” – Chad Mosley, Director of
Public Works/City Engineer
Los Gatos None -- No dog park. Dogs off-leash are not allowed in city.

Milpitas
Milpitas
Dog Park
S L
Grass &
DG paths

0.92 Map Part of Ed Levin Park. Owned & operated by Milpitas Palo Alto Mitchell S L
Grass &
DG

0.56 Map DG and grass fields
Palo Alto Peers S L Grass 2018 0.84 Map
Includes separate small dog area. Could not discern
dog park on Google satellite map.

Palo Alto Greer S DG 0.11 Map Small dog
49 PAGE 2 OF 4
Jurisdiction Park Name
Dog
separation
(Small /Large
/Both)
Ground
cover
Year
built
Size,
acres
Map Notes
Palo Alto Hoover S L DG 0.20 Map
“It is easier to maintain DG vs the natural grass. Some users prefer DG because it minimizes the amount of
mud and it’s typically accessible year-round” – Mark
Ribeiro, Community Services Manager |Open Space,
Parks, and Golf – Palo Alto
Santa Clara
Reed Street
Dog Park
S DG & AT 1.20 Map AKA Gamma Dog Park
Santa Clara
County
Los Gatos
Creek
S L AT + DG 0.96 Map
Santa Clara
County
Ed Levin 0.92 See Milpitas
Santa Clara
County
Hellyer S L
Grass +
DG

0.98 Map
Sunnyvale Las Palmas S L
Grass +
DG
“Parks staff like decomposed granite as it is easy to
keep clean, doesn’t retain the smell of urine and it’s
easy to maintain and repair. Other surfaces were
considered (i.e. artificial turf, woodchips) but we
thought that decomposed granite was the best choice.

The City’s two other dog parks are also decomposed
granite.” – Jim Stark, Superintendent of Parks
50 PAGE 3 OF 4
Jurisdiction Park Name
Dog
separation
(Small /Large
/Both)
Ground
cover
Year
built
Size,
acres
Map Notes
Sunnyvale Fair Oaks S L DG
Sunnyvale Seven Seas S L DG
Sunnyvale Muwekma S L DG
Sunnyvale Lakewood
San Jose
Butcher Dog
Park
S L AT & DG 0.65 Map
San Jose
Discovery
Dog Park
S L
Grass &
DG path

0.40 Map AKA Delma Dog Park.

San Jose
Fontana
Dog Park
S L DG 2005 0.66 Map
San Jose
Miyuki Dog
Park
S L
Soil &
grass

0.28 Map
San Jose Raleigh
Linear Park

S L AT & DG

0.15 Map
San Jose Ryland Dog
Park
S L DG 0.12 Map All dogs. Under bridge.
51 PAGE 4 OF 4
Jurisdiction Park Name
Dog
separation
(Small /Large
/Both)
Ground
cover
Year
built
Size,
acres
Map Notes
San Jose
Saratoga
Creek Dog
Park
S L
AT,
concrete
paths,
mulch

0.51 Map All dogs
San Jose
Selma
Olinder Dog
Park
S L
Wood
chips
and DG

0.75 Map
San Jose
SoFa Dog
Park
S L AT 0.04 Map Pocket park. One area. No web page.

San Jose
Watson
Park
S L
Grass &
DG

1.64 Map
52 10-Year Cost Estimate Comparison
K9Grass® (ForeverLawn) and Decomposed Granite (DG)
Prepared by Laura Fay, Los Altos
Aug 6 2025
Below is a holistic 10-year cost comparison between K9Grass® (ForeverLawn) and Decomposed Granite (DG), considering not only the financial cost but also environmental and human health impacts.

Summary
When weighing environmental and health externalities alongside financial cost:
• Decomposed Granite offers the lowest overall 10-year impact, especially when unsealed and maintained naturally.
• K9Grass provides odor control and lower maintenance, but carries significant environmental costs from microplastics, carbon footprint, and chemical exposure— especially concerning for municipal or public use over large areas. • Every environmental and health concern mentioned—microplastics, PFAS, VOCs, disposal constraints, heat retention, etc.—is supported by independent academic, public health, or government-related sources. DG’s minimal impact is inferred from its natural mineral state and absence of synthetic additives.
10-Year Cost Comparison: Including Environmental & Health Factors (Per 1,000 sq ft, U.S. average)
Factor K9Grass (Synthetic Turf) Decomposed Granite (DG) Initial Install Cost $11,000 – $16,000 $4,000 – $7,000
10-Year Maintenance
Cost
$2,500 – $3,500 $3,000 – $6,000
10-Year Financial
Total
$13,500 – $19,500 $7,000 – $13,000
53 Factor K9Grass (Synthetic Turf) Decomposed Granite (DG) Polymer/Plastic
Content
High – polyethylene, nylon, backing
glues
Minimal – none if untreated
Microplastics Risk
High – shedding of plastic fibers over
time
None
Heat Island Effect High – turf heats to 140–160°F Low – natural surface, cooler Drainage/Odor Very good due to knitted backing
Variable – can retain odor without
enzyme
Lifecycle (Disposal) Landfill only, not recyclable Natural, reusable or compostable Chemical Exposure
Risk
Possible VOC off-gassing, chemical
adhesives, PFAS (in some models)
Low – if not stabilized with binders
Carbon Footprint
(est.)
High upfront – fossil-fuel-based
manufacturing & transport
Low – local quarrying possible
Human Health
Concerns
Possible concern re: prolonged
exposure to hot turf, plasticizers,
PFAS
Low (unless stabilized with
synthetic resin)
Environmental Score
(est.) Low (2–3/10) Moderate–High (7–8/10)
Commentary: Environmental & Health Impacts
K9Grass / Synthetic Turf
• Material Composition: Includes polyethylene or nylon grass blades, polyurethane or latex backing, and antimicrobial chemical additives. These are fossil-fuel derived, nonbiodegradable. • Environmental Externalities:
o Releases microplastics over time (especially under foot traffic or UV exposure). o Not recyclable; most turf ends up in landfills or incinerators. 54 o Often installed with adhesives and foams that may release VOCs (volatile organic compounds).
o Recent testing of some turf brands has raised PFAS concerns, though not all contain them
• Health Risk:
o Artificial Turf can reach skin-burn-level temperatures (140°F+). o Children and pets in prolonged contact could be exposed to low-level chemical residues.

Decomposed Granite (DG)
• Material Composition: Crushed natural rock, no synthetic polymers. Optional stabilizers (which may be petroleum-based) could alter this.
• Environmental & Health Profile:
o Natural product, locally sourced in many regions, low embedded energy. o No plastics or VOCs if left untreated.
o Fully permeable, supports groundwater recharge, no landfill waste. o Dust can be a minor health irritant if not sealed or stabilized. • Carbon footprint is significantly lower than synthetic turf over time.

Conclusion
If you weigh environmental and health externalities alongside financial cost:
• Decomposed Granite offers the lowest overall 10-year impact, especially when unsealed and maintained naturally.
• K9Grass provides odor control and lower maintenance, but carries significant environmental costs from microplastics, carbon footprint, and chemical exposure— especially concerning for municipal or public use over large areas.

Below are the sources supporting the environmental and health factors integrated into the comparison between K9Grass (synthetic turf) and Decomposed Granite (DG):
55 Environmental & Health Impact of Synthetic Turf
• Artificial Turf & Plastic Pollution: A 2024 webinar and study highlight that modern turf sheds plastic fibers into waterways—up to 20,000 fibers per day in rivers and over 200,000 per day near shorelines—contributing to global microplastic pollution. PFAS have been detected in turf products, raising public health and environmental alarms.

Collaborative for Health & EnvironmentInstitute for Exposomic Research • Toxic Chemical Exposure: Studies confirm artificial turf contains lead, heavy metals, benzene, arsenic, volatile organic compounds (VOCs), PAHs, phthalates, and PFAS— substances linked to endocrine disruption, neurotoxicity, and cancer. Even non-infill turf often contains PFAS in plastics. ScienceDirectClean Water ActionPMCInstitute for Exposomic Research
• PFAS Uptake by Users: A 2024 study found athletes had elevated PFOS levels on their skin after playing on synthetic turf, while levels dropped after playing on natural grass.

The Guardian
• Disposal Challenges: Turf is non-recyclable and typically sent to landfills or incinerated; only a small fraction (< 10%) is diverted through recycling programs. University of South FloridaThe Washington Post
• Life Cycle & Climate Impact: A Zurich University LCA found artificial turf (especially with infill) generates high embodied CO₂ from production and disposal. While turf may reduce maintenance emissions, it contributes significantly to microplastic pollution and ecotoxicity. fsb-cologne.comPubMed
Key Takeaways for Synthetic Turf
• Material-intensive: Composed of plastics, PFAS-treated fibers, adhesives, and infill that degrade over time.
• Human health concerns: Elevated chemical exposure potential, especially in children and pets.
• Environmental footprint: High—due to microplastics shedding, toxic leachates, landfill disposal, and heat-trapping surface effects.

Decomposed Granite (DG): Environmental & Health Profile 56 • DG is a natural, inert rock material with minimal processing. • No synthetic polymers or PFAS, unless treated with synthetic stabilizers. • Fully permeable, supporting better stormwater infiltration and reducing urban heat buildup.
• Dust generation may cause minor local air quality irritation if unsealed; otherwise, DG is low impact and biodegradable.

Summary Table of Sources
Impact Area Synthetic Turf Sources DG Sources
Microplastics &
PFAS
CHE webinar, USF, Mount Sinai publications
Collaborative for Health & EnvironmentInstitute
for Exposomic ResearchUniversity of South
Florida
N/A (inherent absence
of polymer)
Chemical/Toxicity
Studies
Clean Water Action, ScienceDirect, PubMed
ScienceDirectClean Water ActionPMC
N/A
Skin Exposure /
Human Uptake
Guardian study on PFOS exposure The Guardian N/A
Life Cycle /
Environmental
Impact
Zurich University LCA; other peer-reviewed data
fsb-cologne.comPubMedACSESS
Natural sourcing
implications
Disposal &
Recycling Issues
USF public health reporting, news investigations
University of South FloridaThe Washington Post
Biodegradable/natural
reapplication
Summary
Every environmental and health concern mentioned—microplastics, PFAS, VOCs, disposal constraints, heat retention, etc.—is supported by independent academic, public health, or government-related sources. DG’s minimal impact is inferred from its natural mineral state and absence of synthetic additives.
57 From: Carol Dabb on behalf of Carol A. Dabb
To: Public Comment
Subject: No astro turf
Date: Saturday, August 23, 2025 4:35:10 PM
Do not install plastic turf at the Hillview dog park. The production alone pollutes. It provides no CO2 for clean air. It becomes extremely hot in warm weather. Too hot for doggies’ feet.

Carol Dabb
Carol A. Dabb, Art Consultant
38 Deep Well Lane
Los Altos, CA 94022
650-941-1907
http://www.cdabbart.com
"Art makes a statement. Let me help you make the right one." 58 From: Ellen Katz
To: Public Comment
Subject: Artificial Turf in Dog Park in Los Altos Opposition Date: Saturday, August 23, 2025 4:47:19 PM
Dear Los Altos City Council,
I’m appalled that our city would even consider installing artificial turf anywhere in our city. Aren’t we trying to get rid of plastics which are a known health risk? Dangerous for humans and pets. We have more important things to do with the city’s money.

I vote NO!
Sincerely,
Ellen Katz
134 Coronado Ave.

Los Altos, CA 94022
59 From: Andrea Wald
To: Public Comment; Jonathan Weinberg
Subject: Agenda item #10 - Tues 8/26 city council meeting Date: Saturday, August 23, 2025 5:39:23 PM
Attachments: image.png
palo alto pushes Field Turf to substantiate its PFAS free claim.pdf Re-Match bankruptcy filing 6-13-25.docx
‘Forever Fields’ How Pennsylvania became a dumping ground for discarded artificial turf.pdf I'm writing in once again with concerns about new information I've learned regarding the new Hillview dog park design and the possibility of staying with the design that includes artificial turf. Please do take the time to read the information provided below and open the attachments. All addresses concerns I've heard.

Thank you.

Andrea Wald
The two paragraphs below are from the August 21st email from Brian Fletcher at Callander Associates regarding the Hillview Dog Park Surface:

Are there recycling facilities available in the US for turf? Has staff identified a recycling facility for the turf proposed to be installed in the dog park?
We posed this question to one of the manufacturers being considered and they indicated that not much is actually recycled in the United States (too expensive). Their recycling facility is in Germany. They recycle the turf, infill, and backing (the entire product), and make composite perimeter board out of it.

Demand for recycling is high and technologies are changing. These products are anticipated to last between 8-12 years.

It’s a shame that we keep hearing about “moderate environmental impacts” including product advancements and recycling options that are improving. First of all, any artificial turf from a dog park would not be a large enough amount to ship off to ANY recycling facility (although they don't really exist) and will only end up in landfill.

And, as far as recycling facilities for artificial turf - one of the biggest companies has closed operations in Denmark (link below) and has filed for bankruptcy (file attached).
https://sportsfields.info/re-match-discontinues-operations-in-denmark/ I previously supplied information on places that were supposedly recycling artificial turf but where it was discovered just piling up and had become the problem of the town itself to deal with (Pennsylvania - attached document and NL link below- to name two places):

Zembla - The Artificial Turf Mountain ; September 20, 2018 https://www.bnnvara.nl/zembla/artikelen/the-artificial-turf-mountain To date, there is no artificial turf that is PFAS free and there is no amount of PFAS that is safe in our drinking water, soil and our bodies. There are many research documents that substantiate this. However, most noteworthy is the attached document - extremely current - that came about because of a study done by the City of Palo regarding artificial turf.

I’ve heard from one city council member that there are concerns that decomposed granite needs to be sealed and those sealants can be toxic. I’ve just read there are non-toxic binders for decomposed granite surfaces. This should be looked into further.

I’ve also heard there are concerns about possible drainage issues and a swale would be needed to handle heavy rains. This was not mentioned by any of those in other cities who have chosen decomposed granite over other surfaces. Maybe this, too, needs to be looked into further.

I know that an email you all received contained a chart that showed dog parks in a few local cities. What you did not receive is the actual exchange that I had with the individuals from those cities. I’ve included two below – one each from Sunnyvale and from Cupertino. They seemed quite pleased with the decomposed granite ground coverings in their dog parks.

From: Parks AP <[email protected]>
Sent: Monday, July 21, 2025 6:31 AM
To: Jim Stark <[email protected]>
Subject: FW: questions re FairOaks dog park
Jim Stark 7-23-25 7:17 AM (3 hours ago)
to Parks, Chip, me, Jesus
Hi Andrea,
Thanks for checking in about the Las Palmas Dog Park.

Regarding the park renovation, I think all options are still on the table for the different types of surface options. City Council will have final say on the budget and park features.

The dog park was renovated around 10 years ago. After public outreach meetings, the decision was made to have separate areas for large and small dogs and to also use natural grass as a ground cover. Natural grass was the preferred surface by residents. 60 The natural grass (Bandara variety of Bermudagrass, I believe) lasted about a year before it failed due to the heavy wear and tear and urine from the dogs. For reference, natural grass was tried two times previously over the years at this site and both times it failed, for the same reasons.

At that point, the dog park was converted to decomposed granite. It was decomposed granite prior to trying the natural grass again. There was no consultant involved with the switch to decomposed granite. Parks staff like decomposed granite as it is easy to keep clean, doesn’t retain the smell of urine and it’s easy to maintain and repair. Other surfaces were considered (i.e. artificial turf, woodchips) but we thought that decomposed granite was the best choice. The City’s two other dog parks are also decomposed granite.

Thanks,
Jim
Chad Mosley Wed, Jul 30, 8:53 AM
to Rachelle, me
Andrea,
See responses to your questions in red.

Maintenance processes for the decomposed granite. – The City typically just adds DG to areas where repairs are needed, waters it down, compacts the material, and then lets it dry to set. Sometimes, depending on the condition of the subsurface, we may remove the DG, recompact the base, and then follow the previous steps. We do not typically use a binder on the DG for the dog park. We’ve not had much trouble with the material.

Are there issues with the DG, or satisfaction comments? – We’ve had pretty good luck with the DG at the dog park. When the dog park was originally installed, some users complained that the surface was too hard, but those complaints have dropped off. It should be noted that at the time, we did research other dog parks in the area and many of them also were using DG.

Are there upcoming plans for changes to a dog park’s surface? - Not at this time.

Are there any plans for any additional fenced dog parks in Cupertino? – Not at this time. The City has been piloting various off-leash areas though.

Sincerely,
Chad
Chad Mosley
Director of Public Works
Public Works
[email protected]
(408) 777-7604
61 1
Technical Evaluation of Field Turf North America/Eurofins Lab Analysis for PFAS in Artificial Turf
Analysis conducted by Stephanie Hughes, P.E., Chemical Engineer, Teaching Professor Santa Clara University
May 2, 2025
Contact: Julie Weiss, Watershed Protection Program Manager, [email protected] Summary
The City of Palo Alto Community Services Department asked the Public Works Department– Watershed Protection Division (PWD-WP) to review and interpret lab results of a synthetic turf sample provided by Field Turf North America in regard to Field Turf’s determination that the synthetic turf is PFAS-free. PWD–WP consulted with a chemical engineer specializing in water quality, source characterization and control, and chemical fate and transport to review and interpret the lab analysis.

Field Turf North America indicated to City of Palo Alto staff that their artificial turf is PFAS-free.

PFAS is an acronym for a group of nearly 15,000 synthetic chemicals,1 referred to as “forever chemicals” because the fluorine-carbon (F-C) bond is the strongest known single bond in organic chemistry. The City sought documentation from Field Turf North America and, following review of initial documents, City staff requested additional information.

Thus far, staff concludes that the manufacturer claims of PFAS-free are unsubstantiated. In fact, the documents state that the turf fibers are primarily a fluoride-based polymer (polyvinylidene fluoride hexafluoro polyethylene polymer) that has been identified by the California Department of Toxic Substances Control (DTSC) as an intentionally-added PFAS for turf. A scientific paper suggests that this specific compound should be restricted to essential uses2. In addition, DTSC has identified a number of other PFAS additives to turf, not all of which were included in the manufacturer-provided lab results.

The City is awaiting additional past test data from Field Turf North America about the fluorine content of the material. Currently, based on insights from DTSC staff, there appears to be no certification or standard for considering materials such as turf with intentionally-added PFAS to be designated as PFAS-free.

Details of the City’s Turf Assessment Process
Initially, Field Turf North America provided the City of Palo Alto with two documents:

1. March 2024 Lab Report: A 140-page March 2024 lab report prepared by Eurofins with results for 70 individual PFAS compounds for 5 Tarkett Sports artificial turf samples. 1 USEPA chemicals database (CompTox). 2 https://pubs.acs.org/doi/10.1021/acs.est.0c03244 (Environmental Science and Technology, 2020) 62 2

2. March 2025 Letter and Summary Tables: A letter from Field Turf North America with summary tables of laboratory data for 2 samples.

Upon review, the City uncovered inconsistencies between the 2024 lab report and 2025 letter:
• Sample results in the letter had different values than the samples in the lab report. • While the letter indicated that the results were specific for their Classic HD & Revolution 360 fibers and confirmed that “the product submitted for the Mayfield Sports Complex is PFAS free,” the City found the following:
i. The lab samples were marked Tarkett Sports artificial turf, without any information about the production line, the model, or manufacture date. ii. The lab report only measured 70 individual compounds rather than total fluorine or total organic fluorine which is the more comprehensive approach. iii. The lab report included several PFAS compounds above the detection limits, in the range of 0.2-5.3 ng/g (ppb).

The City presented these inconsistencies to the manufacturer and received an updated memorandum with additional details:

3. April 2025 Memorandum from Gradient with an Appendix containing a 2023 memo.

This April 2025 document corrected the sample numbering. It also clarified the connections between the turf in the 2024 lab report and the FieldTurf fibers.

However, the 2023 memo attached to this third document described prior 2019 and 2022 test data in which the fibers were found to have low level detections of short chain PFAS and as well as detections of longer chain PFAS. It also stated that the fiber components “are primarily polyvinylidene fluoride hexafluoro polyethylene polymer.”3 This is an organic fluorine polymer that DTSC's Safer Consumer Products team lists in their chemical analysis of artificial turf as the primary intentionally added PFAS compound in artificial turf (DTSC, August 2024).4 A policy paper in an American Chemical Society publication noted that these polymers are linked with human exposure throughout their life cycle, there are limited recycling options, and recommended that their production and use be curtailed except for essential uses (emphasis added):5
“Production of some fluoropolymers is intimately linked to the use and emissions of legacy and novel PFAS as polymer processing aids. There are serious concerns regarding the toxicity and adverse effects of fluorinated processing aids on humans and the environment. A 3 Appendix A (2023) attached to FieldTurf Analytical Results Summary, Gradient, April 28, 2025. 4 https://dtsc.ca.gov/wp-content/uploads/sites/31/2024/07/Background-Document-on-Candidate-Chemicals-inArtificial-Turf.pdf, Table 1, page 5 5 https://pubs.acs.org/doi/10.1021/acs.est.0c03244 63 3
variety of other PFAS, including monomers and oligomers, are emitted during the production, processing, use, and end-of-life treatment of fluoropolymers. There are further concerns regarding the safe disposal of fluoropolymers and their associated products and articles at the end of their life cycle. While recycling and reuse of fluoropolymers is performed on some industrial waste, there are only limited options for their recycling from consumer articles. The evidence reviewed in this analysis does not find a scientific rationale for concluding that fluoropolymers are of low concern for environmental and human health.

Given fluoropolymers’ extreme persistence; emissions associated with their production, use, and disposal; and a high likelihood for human exposure to PFAS, their production and uses should be curtailed except in cases of essential uses.” The statements in the third manufacturer document led to another data request by the City, asking for the referenced 2019 and 2022 lab reports and whether the prior test data included either total fluorine or total organic fluorine. Total organic fluorine would be an indication of the total quantity of organic carbon – fluorine bonds. While this would not provide insight about the specific compounds, it would provide insights relative to the full suite of possible compounds rather than just the 70 compounds in the tests provided.6, 7, 8 On April 29th, City representatives met with DTSC scientists that are evaluating artificial turf as part of their Safer Consumer Products program. The City learned that DTSC is most concerned with intentionally-added PFAS (as opposed to PFAS contaminants), and that polyvinylidene fluoride hexafluoro polyethylene polymer is the primary PFAS intentionally added to turf. DTSC also noted that there there are a number of other PFAS compounds they are tracking in regard to turf, not all of which were included in the 70 compounds assessed for the turf proposed for Mayfield.

When asked whether there was an industry agreed-upon standard or certification for a safe level of PFAS in consumer materials, DTSC staff indicated that there was not. Therefore, even if the manufacturer is able to provide additional detail, such as total organic fluorine content, the City will have no basis for identifying the product as PFAS-free.

Meanwhile, DTSC’s communications with industry indicate that, in the future, artificial turf may no longer contain intentionally-added PFAS. Thus, it is possible that future alternatives will no longer have intentionally-added PFAS. Palo Alto’s Watershed Protection Group will continue to monitor DTSC’s Safer Consumer Products program and watch for PFAS standards relevant to artificial turf.
6 Per- and Poly-fluoroalkyl Substances (PFAS) in Artificial Turf: Test Method, 7 https://pubs.acs.org/doi/10.1021/acs.est.2c05198 8 https://dtsc.ca.gov/wp-content/uploads/sites/31/2023/09/PFAS-Factsheet.pdf 64 https://www.inforuptcy.com/browse-filings/delaware-bankruptcy-court/1:25-bk-11118/bankruptcy-case-re-match-usa-inc Re-Match filed for Bankruptcy – 6-13-25
Re-Match Holding A/S is an international company specializing in the recycling of synthetic turf fields. Founded in 2013 by Nikolaj Larsen and based in Herning, Denmark, Re-Match provides industrial-grade, certified recycling solutions for synthetic turf. https://www.mayerbrown.com/en/insights/publications/2024/05/in-re-match-group-inc-delaware-supreme-court-clarifies-standard-of-review-for-controllingstockholder-transactions Interesting article regarding Re-Match Stockholders.
65 NEWS PENNSYLVANIA
‘Forever Fields’: How Pennsylvania became a
dumping ground for discarded artificial turf
Danish company Re-Match secured state incentives to open a recycling plant in 2022. It hasn't happened yet. Meanwhile, thousands of rolls of the fake grass, containing PFAS, are piled up on farms.
‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 1 of 18 12/13/23, 6:55 AM
66 by Barbara Laker and David Gambacorta
Published Dec. 13, 2023, 6:00 a.m. ET
Money doesn’t come easily to farmland owners in the tranquil, rolling hills of Pennsylvania. So at first, Jim Halkias thought he’d hit the jackpot.

A real estate broker had approached him in late 2018, and explained that a Denmark-based recycling company called Re-Match wanted to pay $4,500 a month to store more than 1,000 rolls of used, deteriorating artificial turf on 45 acres that Halkias owns in Grantville, Dauphin County.

Halkias was told that Re-Match intended to one day recycle the old turf. The company didn’t yet have a recycling facility in the United States, but the offer was enticing.

Monica Herndon /
Over 6,000 rolls of artificial turf sit on B.D. Hill Side Farm in Nicholson, Pa., on Thursday, Oct. 26, 2023.

Re-Match, a Danish recycling company, allegedly told the farm owner it would pay $96,000 a year to sto ... Read more … ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 2 of 18 12/13/23, 6:55 AM
67 offer was enticing.
“It seemed,” he said, “like a great deal.”

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The deal soon soured.

Halkias claims that Re-Match stopped paying him after two years, but left hulking rows of turf, stacked 10 feet high, at the edge of a cornfield, near a farmhouse and visible from the road. Pennsylvania’s Department of Environmental Protection (DEP) received a complaint about the unsightly stacks, and inspected Halkias’ land.

The agency categorized the old turf as “solid waste” that constituted a “public nuisance,” and further determined that Re-Match had violated state Jessica Griffin / Staff Photographer
Rolls upon rolls of artificial turf were dumped on farmland owned by Jim Halkias in Grantville, Dauphin County, Pa. Re-Match, a Denmark-based recycling company, had initially paid Halkias $4,500 a month in ... Read more… ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 3 of 18 12/13/23, 6:55 AM
68 environmental laws by failing to obtain necessary permits for storing the turf.

For years, Halkias has tried to sell his farm. He says three potential buyers lost interest because of the rolls of turf. “No one will accept the property,” he said, “with all this stuff, which is considered to be waste by the DEP.”

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There is no government agency that monitors or regulates the disposal of artificial turf, which contains toxic chemicals, including PFAS, or per-and polyfluoroalkyl substances, also known as forever chemicals because they don’t break down in the environment and stay in the human body for years.

Scrap tires, often used to cushion the fake grass, cannot be dumped in landfills, yet no such regulation is on the books for rolls of turf, which, given its weight, can cost more than $20,000 per field to be discarded in landfills.

The Synthetic Turf Council, a national organization that represents manufacturers, builders, and infill material suppliers, has estimated that there are as many as 13,000 artificial turf fields across the U.S. Those fields — which add up to almost 24,000 acres — need to be replaced every eight to 10 years.

Some bundles of used turf have found a second life in online marketplaces, where they’re sold and used to carpet batting cages, dog runs, back yards, miniature golf courses, and paint-ball fields. In other instances, though, stockpiles of old, fake grass have found a less conventional fate: being abandoned in Pennsylvania, where the synthetic carpets decay on empty lots, in warehouses, or near quarries.

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Experts and activists who monitor the artificial turf industry say that the ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 4 of 18 12/13/23, 6:55 AM
69 Experts and activists who monitor the artificial turf industry say that the state has become a dumping ground for cities and towns in neighboring states that want to get rid of their old turf fields. Consultants and landscape architects have even assured municipal leaders that their aging turf can be recycled in Pennsylvania.

That belief could be traced to Pennsylvania officials having announced, in 2021, that Re-Match would locate its first U.S. facility in a Luzerne County factory.

On paper, the company’s outlook was encouraging. It had an existing recycling facility in Denmark, with plans to operate 24 factories in multiple countries by 2031. And the process that Re-Match used to recycle turf had been given a stamp of approval by an independent body, the European Union’s Environmental Technology Verification program. Re-Match claimed that, by recycling turf — instead of burning it — the Pennsylvania facility would spare the environment from 100,000 tons of carbon dioxide.

Behind the scenes, though, Re-Match disclosed that it might not be able to recycle 100% of the turf it collects, and that its operations could potentially cause environmental contamination, according to a prospectus that was shared with potential investors in 2021.

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Now, the clock is ticking.

Re-Match’s plans for Luzerne County never came to fruition; instead, it’s seeking to open a factory in Rush Township, Schuylkill County. And in November, the company agreed to a consent order with Pennsylvania’s DEP, which requires it to remove the rolls of turf from Halkias’ property.

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70 at two other sites — a concrete business in Jonestown, and at its planned Rush Township plant — and required Re-Match to establish a $644,000 bond to keep the “waste” at those locations.

Re-Match agreed to have its recycling facility fully operational by the end of 2024. But its troubles also extended to Wyoming County, where a farmer sued the company in federal court, claiming it owes him nearly $300,000 for about 6,200 rolls of turf that Re-Match has stored on his property since 2018. The case was settled last month. (Parties did not reveal the terms.)

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“We are looking forward to start recycling in Pennsylvania,” Re-Match’s chief funding and expansion officer, Nikolaj Magne Larsen, wrote in an email. “The permits required for this project take time, but we continue to make great progress.”
Re-Match’s slow start in Pennsylvania has coincided with mounting international concern about the impact that chemicals in artificial turf might have on human health.
‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 6 of 18 12/13/23, 6:55 AM
71 » READ MORE: How we were able to test artificial turf from Veterans Stadium and what the tests showed
Earlier this year, an Inquirer investigation, “Field of Dread,” found that AstroTurf that covered the field at Philadelphia’s Veterans Stadium in the late 1970s and early 1980s contained 16 different types of PFAS, which are used in the process of manufacturing the fake grass.

These pervasive “forever chemicals” are found in a host of products, including firefighting gear and nonstick cookware, and have been linked by the EPA to cancer, asthma, thyroid disease, and decreased immunity to fight infections. Across the country, PFAS chemicals have contaminated drinking water.

Six former Philadelphia Phillies who spent parts of their careers at the Vet between 1971 and 2003 have died from glioblastoma — about three times the average rate of this aggressive form of brain cancer among adult men in the U.S. (The Phillies have said that several brain cancer experts have told the organization that there is no evidence of a link between artificial turf and the disease.)
» READ MORE: THE BURNING QUESTION: Firefighters’ protective gear may actually be harming them.

Kyla Bennett is a former EPA official and leading expert on PFAS, and now serves as a science policy director for Public Employees for Environmental Responsibility (PEER).

Dominic Pasquarella / File photo
Workers lay out Monsanto Co.'s AstroTurf at Veterans Stadium on Nov. 11, 1970. The turf contains PFAS, also known as forever chemicals, linked to cancer and a host of health problems. ... Read more ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 7 of 18 12/13/23, 6:55 AM
72 Responsibility (PEER).

The turf recycling process, which involves separating sand and crumb rubber infill from the plastic green carpet, doesn’t remove PFAS, which Bennett said renders even the recycled product contaminated. “So what are you going to use it for? Where would it be safe?” she asked. “It’s filled with toxic chemicals, so you don’t want to recycle that and reuse it.

You’re just kicking the can down the road. You want to get rid of it somehow … and no one has figured out a way to do that.”
“They call PFAS chemicals forever chemicals for a reason,” Bennett said. “These are forever fields.”
Monica Herndon / Staff Photographer
More than 6,000 rolls of artificial turf sit on B.D Hill Side Farm in Nicholson, Pa. Re-Match, a Danish recycling company, allegedly told the farm owner it would pay $96,000 a year to store the discarded turf ... Read more… ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 8 of 18 12/13/23, 6:55 AM
73 Re-Match’s arrival in Pennsylvania, in December 2021, was viewed as a win for both the company and the state, which expected to gain up to 40 fulltime jobs once the recycling facility became operational.

Then-Gov. Tom Wolf touted the fact that Re-Match offered a “sustainable solution” to the problem of old turf fields, which, he noted, posed a “significant challenge to the environment.”
In exchange, the state offered financial assistance: a 10-year, $1.85 million loan — at just 2.5% interest — from the Pennsylvania Industrial Development Authority, and a $148,000 Pennsylvania First grant, for purchasing vital equipment for the recycling plant. (The company has yet to apply for those funds, according to the state’s Department of Community and Economic Development.)
» READ MORE: FIELD OF DREAD: We tested the Vet’s turf and found dangerous chemicals.

A few days after Wolf welcomed Re-Match to the state, the company shared a prospectus with potential investors. It was seeking to sell 10.9 million shares in an initial public offering of stock (IPO), and wrote that it needed to use some of the proceeds of that sale to finance the construction of the Pennsylvania factory, and another in the Netherlands.

It also included extensive warnings about the nature of its business. “The [company] is not able to recycle 100% of the artificial turf systems,” reads one section of the prospectus.

Re-Match warned that its recycling business “entails certain environmental Promise and peril
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74 risks,” and that it could be held liable by governments for land contamination. The price “for investigation and acting, such as removing or restoring land,” the prospectus reads, “could be significant.” “In an IPO document, the business must state all the risks that the business could encounter, no matter how unlikely,” Larsen said. “We can absolutely recycle all the turf we have in storage.”
In the prospectus, Re-Match further cautioned that its recycling facilities “may not generate the expected clean products,” and that its business could be imperiled if governments begin banning turf outright due to concerns about chemicals in the product.

The latter prediction has already come true.

Last December, New York Gov. Kathy Hochul signed legislation to ban sales in the state of artificial turf that contains PFAS as of Dec. 31, 2024. Earlier this year, California legislators passed a similar turf sales ban, but Gov.

Gavin Newsom vetoed the bill, citing lack of regulatory oversight. Similar laws have been proposed in Connecticut, Massachusetts, and Vermont.

In October, the NFL Players Association brought even more attention to the issue. The union called on manufacturers to disclose whether PFAS are present in artificial turf or infill material that’s used by the NFL, and urged the league to replace turf playing fields at 14 stadiums with natural grass.

Jim Halkias knew little about Re-Match — or the contentious debate over artificial turf — when he agreed to let the company store turf on three or four acres for $4,500 a month.
“It just seemed pretty simple. Like it’s just AstroTurf,” he said. “I was told this stuff’s not really dangerous.”
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75 this stuff’s not really dangerous.”
» READ MORE: Why worries about forever chemicals and injuries might push the NFL to ditch artificial turf
He claims he was assured the company would wrap the turf in plastic bags — so the arrangement would be no different, really, than storing some bales of hay on his property.
“But they used one milliliter plastic bags and the wind would just tear them up,” Halkias said. “So the plastic was just flying down the road because of the wind. And actually I was scared it might cause an accident.” Halkias said he has spent $20,000 in legal fees in an attempt to get ReMatch to pay him the money he is owed for the lease. He regrets allowing the company to use his land.
“It was a very bad decision,” he said.

He recently settled the case, and Re-Match has begun to remove some rolls from his land, Halkias said. He did not disclose the terms of the settlement.

Halkias’ story echoes one that played out in Wyoming County, where the owner of B.D. Hill Side Farm alleged that Re-Match agreed in June 2018 to pay $96,000 a year to store turf on his property. The company deposited more than 400 tractor trailer loads of turf on the farm — and allegedly stopped making payments in 2019.
“These issues have been resolved,” Larsen said.

Re-Match isn’t the only company saying it can effectively recycle artificial turf.

AstroTurf tells prospective clients that it can transport used fields to a ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 11 of 18 12/13/23, 6:55 AM
76 AstroTurf tells prospective clients that it can transport used fields to a factory in Dalton, Ga., where fake grass is separated from its infill materials, then shredded, melted, and mixed with chemical pods to create “new” material, according to its vendor contracts.

In 2017, the Synthetic Turf Council, an industry group, published a guideline for recycling, reusing, and removing synthetic turf systems.

The council wrote that the “diversity” of materials in fake grass “presents technical, economic and logistical challenges unlike other commonly recycled materials, such as plastic bottles, carpet and plastic bags.” There is no mention in the AstroTurf contract, or in the turf council’s guidebook, of how to address PFAS contamination.

Earlier this year, the council told The Inquirer that most turf doesn’t contain “intentionally added PFAS.”
Researchers, though, have found PFAS in the backing material of newer generations of turf, according to the Toxics Use Reduction Institute at the University of Massachusetts-Lowell. The university, in response to questions from municipalities about PFAS and turf, wrote that the chemicals might be used to ensure that blades of fake grass do not stick to turf manufacturing equipment.

In June, Melanie Taylor, the turf council’s CEO and president, seemingly acknowledged that current generations of turf contain forever chemicals. In a letter to California legislators — who were advancing legislation to ban in 2024 the manufacture or sale of turf that contains PFAS — Taylor argued that manufacturers and suppliers needed more time to “develop viable alternatives.”
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77 » READ MORE: Congress seeks to spend more than $100 million to rid ‘forever chemicals’ from firefighters’ protective gear
When The Inquirer asked Re-Match about forever chemicals, Larsen cited the council’s original stance that turf doesn’t contain added PFAS. “In Europe, we have conducted thorough tests and have not seen any traces of PFAS in our turf, but we will continue to monitor this,” Larsen said in an email.
“The process of recycling turf is highly technical,” he continued. “We have set a high standard because we want to create clean products after our recycling process that can be sold in many industries.” The appeal of such an easy solution to an environmental nightmare surfaced at a Sharon, Mass., building committee meeting that Bennett attended in 2019.

David Warner, a Boston landscape architect, was “waxing poetic about a beautiful recycling facility in Pennsylvania,” Bennett said.

Puzzled, she asked whether he was referring to Re-Match. “He said, ‘Yes. That’s the one.’”
“Well guess what,” Bennett told him, “it’s not built yet.” Warner claimed that he’d seen a video about Re-Match’s Pennsylvania factory. Bennett later followed up, and asked Warner, in an email, to share the footage with her.
“I saw this information during a professional conference last year,” he wrote, “and do not believe it is available online.”
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78 For decades, government officials have often overlooked a problem that was hiding right under their feet.

Artificial turf was pioneered and sold in the late 1960s by the Monsanto Chemical Co., as an affordable and effective way to provide children and professional athletes with durable, outdoor playing surfaces. (Philadelphia — and other cities that used turf in their municipal stadiums — discovered in the 1970s and 1980s that the fields actually had to be replaced often.) Environmental advocates and scientists grew concerned in recent years about the health risks of crumb rubber — tiny pieces of recycled car tires that manufacturers used to make turf more cushioned and durable. The rubber contained heavy metals, including lead and other carcinogenic Julia Malakie
On July 24, 2023, a trucking company worker tosses a strap to secure rolls of old artificial turf from a football field in Newton, Mass., that was shipped to a warehouse in Pottstown. ... Read more An underground market
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79 rubber contained heavy metals, including lead and other carcinogenic compounds such as nickel, chromium, benzene, cadmium, and arsenic. » READ MORE: A TANGLED TIMELINE: Artificial turf was once touted as a “magic carpet.” But some scientists are sounding the alarm because it typically contains “forever chemicals.”
Yet it wasn’t until 2019 that scientists outside of the turf industry determined that the green carpets contained another potential health risk:

PFAS.

Little effort has been made, though, to regulate how old turf is reused.

Facebook Marketplace contains pages of listings for artificial turf, ranging in price from $1 to $300 a roll. Other websites offer roadmaps to establishing lucrative turf-for-sale franchises. “You could be making an average of $375 per day selling artificial grass remnants,” one reads, selling remnants for dog runs, putting greens and batting cages.

Some business owners are evasive about why they are stockpiling turf.

Jersey Shore Steel Inc. in Jackson Township, Pa., has roughly 100 rolls of aging athletic fields that were delivered by truckload, according to a company official who would identify himself only as Randy.

He said someone — not Re-Match — is paying him to store it. “I don’t really feel comfortable talking to you about this whole thing,” he said.

About three hours to the south of Jackson Township sits a massive industrial complex, next to a sewage plant in Pottstown. There, in a warehouse, Allen Waterman, owner of APW Enterprises, recycles sand and crumb rubber from used turf fields.
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80 During a recent visit, about 10 to 15 cut-up fields were stacked in rolls on concrete. Large machines whirled loudly as they cleaned, dried and separated the materials. The sand and rubber would be bagged and sold to the turf industry or other manufacturers, Waterman said.

Two fields came all the way from a high school in Newton, Mass.

Fifteen trucks hauling 228 rolls arrived July 31, according to a chain of custody document. (Re-Match played no role in this transaction.) Waterman said he sends all the carpet to “partners.” When a reporter asked him who they were, he replied: “None of your business.” The “partners” will extrude the carpet into new plastic lumber products, he said. “This is just starting up and everything is in trial phases right now in regard to the recycling portion.”
Bennett and other activists say aerial photos show that Pennsylvania has received “rolls upon rolls” of discarded turf.

Cities across America spend millions to install artificial turf fields, “but nobody can figure out a way to dispose of it legally and safely,” Bennett said. “Then how is it possible that it’s safe for your kids to play on?” Few people know as much about playing surfaces in Philadelphia as Michael DiBerardinis, who ran the city’s Parks and Recreation Department for two mayors — Ed Rendell and Michael Nutter — and also served two years as Mayor Jim Kenney’s managing director.

Children have access to nearly a dozen turf fields: five that are maintained by the city in South, North, and Northeast Philly, and six that are managed by the School District of Philadelphia. During his time in city government, ‘Forever Fields’: How Pennsylvania became a dumping ground for disc... https://www.inquirer.com/news/pennsylvania/artificial-turf-pfas-rematc... 16 of 18 12/13/23, 6:55 AM
81 by the School District of Philadelphia. During his time in city government, DiBerardinis said, no one had yet sounded the alarm about PFAS in artificial turf.
» READ MORE: From Phillies icon to ‘time traveler’: Darren Daulton’s family believes his struggles and cancer were linked to the Vet’s turf When the city replaced its turf fields in prior administrations, DiBerardinis said, he had no reason to ask where the old turf would be taken. “There’s now a new understanding about the dangers associated with artificial turf,” he said, “so people better be paying some attention to it.” The city’s artificial turf fields are about 10 to 13 years-old, according to the Kenney administration. Industry standards suggest, then, that those fields might soon need to be replaced.

Whether that used fake grass will be recycled, resold on some secondary market, or deposited in a landfill is unclear. The city has yet to establish a process for disposing of its old artificial turf.

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83 From: Nyssa Kansal
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Saturday, August 23, 2025 5:44:16 PM
To the City of Los Altos:

I urge the city council to either a) require decomposed granite as the surface for the dog park, and exclude artificial turf OR b) vote the entire plan down so it can be brought back to a future meeting for consideration.

Sincerely,
Nyssa
84 From: [email protected]
To: Public Comment
Subject: Public Comment - Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Saturday, August 23, 2025 7:19:37 PM
Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the Hillview dog park and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

While artificial turf vendors tout “new technology,” the environmental and practical downsides remain significant. These include:

Environmental and Practical Concerns: Artificial turf is still made from plastic and rubber—materials that contribute to microplastic pollution, chemical runoff, and high carbon emissions. It’s energy-intensive to manufacture and almost impossible to recycle, ending up in landfills every few years. Artificial turf also traps heat, contributing to the urban “heat island” effect, especially problematic in Los Altos, which has 263 sunny days per year.

In winter, the low-permeable base beneath artificial turf can exacerbate flooding and harm tree roots. It doesn't absorb pet waste, leading to odors, bacteria, and increased maintenance, including the need for frequent washing —ironically, with water, despite the drought-conscious rationale for its installation.

Please reject artificial turf at Hillview and choose a solution that reflects Los Altos’ leadership on sustainability and commitment to a healthy, resilient future.

Best regards,
Bonnie Burdett Walker
86 From: Nancy Gill
To: Public Comment
Subject: Another objection to artificial turn
Date: Sunday, August 24, 2025 10:11:20 AM
I cannot attend the meeting on the 26 .But I want to add my voice to those in the community who object to the plan to use artificial turf in the dog park or anywhere else in the community for all the reasons that Sherry Auerback so eloquently presents in her letter.

Nancy Ginsburg Gill
87 From: Stephen katz
To: Public Comment
Subject: VOTE NO to artificial turf in any dog park or other Los Altos Park Date: Sunday, August 24, 2025 10:44:43 AM
VOTE NO to artificial turf in any dog park or other Los Altos Park.

Many reasons exist for not installing artificial turf in parks, primarily related to potential health risks, sanitation challenges, heat buildup, and environmental concerns.

Health and safety risks for dogs
Heat absorption: Artificial turf can reach dangerously high temperatures when exposed to direct sunlight, potentially burning a dog's paws. The surface can be 20°F to 50°F hotter than natural grass and can even exceed 160°F on very hot days.

Bacteria buildup: While solid waste is easy to pick up, urine does not get absorbed and broken down by microorganisms as it would in natural soil. In a dog park with many animals, urine can accumulate, leading to unpleasant odors and bacterial growth (including E. coli and Salmonella) that pose a health risk to both pets and people.

Toxic chemicals: Artificial turf products contain toxic substances. This includes heavy metals like lead and harmful chemicals like PFAS ("forever chemicals"), phthalates, and VOCs, which can be released as the materials degrade.

Ingestion risk: The infill, often recycled crumb rubber, can be accidentally ingested by dogs while playing. This material may contain harmful chemicals from tires. Sand infill can also harbor mold and mildew, which can be ingested and affect a dog's health.

Maintenance and sanitation challenges
Odor control: In a high-traffic area like a dog park, odor buildup from constant urination is a major challenge. Even with a good drainage system, synthetic turf requires consistent and thorough rinsing and sanitizing to prevent smells. If not properly addressed, the smell can become a persistent issue.

Intensive cleaning: For a large, multi-use dog park, daily sanitation is necessary and can be very resource-intensive. Cleaning involves more than just a quick rinse, especially for embedded waste.

Complex drainage needs: Artificial turf requires a specially engineered sub-base to 88 ensure proper drainage. If installed incorrectly or with a cheap, insufficient drainage layer, urine can spread underneath the surface and sit stagnant, becoming a significant odor and bacteria problem.

Environmental and behavioral considerations
Environmental impact: Synthetic turf is often made from non-biodegradable, petroleum-based plastics. When it eventually needs to be replaced (typically every 8 to 15 years), it usually ends up in a landfill. The production process also has a high carbon footprint.

Destruction of natural habitat: Replacing natural soil and grass with artificial materials eliminates a habitat for pollinators and other small wildlife, contributing to plastic pollution.

Altered natural behavior: Artificial turf removes the sensory experience of natural grass, which many dogs enjoy for sniffing, exploring, and digging. This can lead to less stimulation for the dogs using the park.

Urban heat island effect: Artificial turf does not transpire or cool the air like natural plants do, contributing to higher ambient temperatures in urban areas.

Steve Katz
[email protected]
(650)213-6514 (mobile)
89 From: Stephen katz
To: Public Comment
Subject: VOTE NO to artificial turf in any dog park or other Los Altos Park Date: Sunday, August 24, 2025 10:44:43 AM
VOTE NO to artificial turf in any dog park or other Los Altos Park.

Many reasons exist for not installing artificial turf in parks, primarily related to potential health risks, sanitation challenges, heat buildup, and environmental concerns.

Intensive cleaning: For a large, multi-use dog park, daily sanitation is necessary and can be very resource-intensive. Cleaning involves more than just a quick rinse, especially for embedded waste.

Complex drainage needs: Artificial turf requires a specially engineered sub-base to 90 ensure proper drainage. If installed incorrectly or with a cheap, insufficient drainage layer, urine can spread underneath the surface and sit stagnant, becoming a significant odor and bacteria problem.

Destruction of natural habitat: Replacing natural soil and grass with artificial materials eliminates a habitat for pollinators and other small wildlife, contributing to plastic pollution.

Urban heat island effect: Artificial turf does not transpire or cool the air like natural plants do, contributing to higher ambient temperatures in urban areas.

Steve Katz
[email protected]
(650)213-6514 (mobile)
91 From: Donna Verna
To: Public Comment
Subject: Hillview Dog Park Surfacing
Date: Sunday, August 24, 2025 10:55:39 AM
I am very opposed to using artificial turf to surface the proposed dog park at Hillview for the following reasons:

1. Artificial turf is hot and unsafe for animals animals and people;

2. While it “looks pretty”, artificial turf does not promote a healthy green environment in our town;

3. This surface is environmentally unsound and the long-term impact of using it is unfair to our future citizens.

Please reconsider the use of artificial turf and turn to more environmentally friendly natural substances.

Thank you.

Donna J. Verna, NCG CLPF
Post Office Box 3805
Los Altos, CA 94024
California State License #358
Vernafiduciary.com
650-383-8348 voicemail
650-619-8261 mobile
The information contained in this message may be CONFIDENTIAL and is for the intended addressee only. Any unauthorized use, dissemination of the information, or copy of of this message is prohibited. If you are not the intended addressee, please notify the sender immediately and delete this message.

NOTICE TO CONSUMERS:

Professional Fiduciaries are licensed and regulated by the State of California, Department of Consumer Affairs, Professional Fiduciaries Bureau
Telephone and Website: 916-574-7340
https://url.avanan.click/v2/r01/[email protected]___.YXAzOmxvc2FsdG9zY2E6YT pvOmMwMjliNTg0MDRkOTI1NjdhZGZlZDU5MjE0ZWFjM2RlOjc6MGRkYTo0ODVjMG E3NDNiNDlhY2I1MWJiNTFmYzk4YzllYzMyM2Y3MDk3ZWYwM2Q5MTdkMWYyNWI yZGNkYjM5YTg3YTZiOnQ6VDpO
92 From: Ginny Dolan
To: Public Comment
Subject: dog park
Date: Sunday, August 24, 2025 12:48:55 PM
Artificial turf is the worst thing for the environment.

Please don't use it for any current/future uses in Los Altos, including the current "about to be" dog park.

A very concerned resident of 52 years.

Ginny and Bill Dolan
Woodstock Lane, LA
93 From: ray klinke
To: Public Comment
Subject: HILLVIEW
Date: Sunday, August 24, 2025 1:53:37 PM
The idea of plastic turf in the design of the HILLVIEW dog park is a terrible idea. Even having a dog park at HILLVIEW is a poor choice. Los Altos has the least amount of “green space” than all the other close in suburbs.

Plastic NO, and keep the turf natural in the dog park’s current location Ray Klinke
605 Palm Ave.

Sent from my iPad
94 From: Jane Bryan-Jones
To: Public Comment
Subject: Fake grass
Date: Sunday, August 24, 2025 6:08:04 PM
I’m hoping to persuade the City of Los Altos not to use Astro turf or other fake grass in the new dog park.

Not only is it not good for the environment, it is unhygienic.

I’m a dog owner and when I take my dog to parks that use artificial turf there is always an unpleasant urine oder.

Although natural grass may require more maintenance, it is a much more pleasurable experience for dogs and owners, alike.

Thank you,
Jane Bryan-Jones
Sent from my iPhone
95 From: NoReply
To: Public Comment
Subject: Quarantined [California Public Records Act 457 401(a) RHS] Date: Sunday, August 24, 2025 6:36:34 PM
Hello Public Comment
An email has just been received from foia foiarequest <[email protected]> and is suspected to be a "Phishing" email.

The email message is safely quarantined.

The email subject is: California Public Records Act 457 401(a) RHS Email attached files are:

Detection reasons are:

Email body links point to newly registered domain
Sender does not have established reputation
Email body link points to a domain with low traffic
Email body language indicates potential phishing attempt Email is marked as spam by O365
If you wish to request to release it from quarantine, click here or contact your system administrator.

You may be required to authenticate, in that case follow these instructions:

1. You will be directed to a page where you would be requested to specify your email address.

2. An email with verification code will be sent to you.

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4. The email will be released to your mailbox.

Please exercise discretion when requesting to release suspicious emails.

You can read more about phishing attacks here.
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Original Subject: California Public Records Act 457 401(a) RHS Original Body: [REDACTED]
96 From: Stan Scardino
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Sunday, August 24, 2025 6:57:34 PM
I urge the City Council to either:
a) Require decomposed granite as the surface for the dog park and exclude artificial turf, OR b) vote the entire plan down so it can be brought back to a future meeting for consideration Thank you for your consideration,
Stan
Stan Scardino
Past President, 2022-23
(650) 743-6819
https://url.avanan.click/v2/r01/___http://www.LosAltosRotary.org___.YXAzOmxvc2FsdG9zY2E6YTpvOjIzMzFjN2FlODZkNDBlO TM2ZDAzNzE1YjM3ZDBlMzQyOjc6NDBjZDplZTEwMGEyNWE0Nzk3MGUxOWE4NmZjM2Q5N2Y4MGQ4ZDJlYzZjZGRhYzMxYTFj NGJjYmM5Y2JjZDE0NmQ1MjdkOnQ6VDpO
97 From: B. Fong
To: Public Comment
Subject: Artificial turf at planned dog park
Date: Sunday, August 24, 2025 9:17:02 PM
This is in protest of such an action. The climate/environmental issues notwithstanding, an artificial turf is a terrible idea because it has been used at the one on San Antonio Road in MV and it smells of urine, is temperature hot on warm days, and not practical for dogs or any animal because of the clean up mess.

Bernadine Chuck Fong
650 796-9444
98 From: Vivien D"Andrea
To: Public Comment
Subject: Hillview Dog Park
Date: Sunday, August 24, 2025 9:56:40 PM
Hello
I’m excited that we may finally have a fully functioning dog park and am fully in support of it. But I’ve learned more about artificial turf in the past month and realize it is NOT a good option for our pooches and the environment.

Please use decomposed granite which is apparently a much more appropriate surface and is used instead of artificial turf in number of other cities.

Vivien D’Andrea
Los Altos resident and dog owner
99 From: Kris Olson
To: Public Comment
Subject: Chemical laden, PFAS turf: Dog Park
Date: Monday, August 25, 2025 8:33:26 AM
Dear City Council,
In your vote regarding the groundcover for the dog park, please consider the negative environmental effects for the neighbors, residents, dogs and their owners, cost and maintenance. Vote NO for artificial turf for this area. Please choose a viable natural alternative material.

Thank you.

Sincerely,
Kris Olson
Senior Commissioner
100
From: Liz Nyberg
To: Public Comment
Subject: Public Comment-Agenda Item #10-Hillview Dog Park- Meting date Aug. 26, 2025 Date: Monday, August 25, 2025 9:52:32 AM
Dear Council Members,
I urge you to not install artificial turf at the proposed dog park. Please read the compelling email from Sherry Auerbach describing all the reasons why this turf is so detrimental to our environment because it is made of plastic.

Mayor Pete Dailey is well aware of how Rotary Los Altos is saving tons of plastic bags for recycling. Plastic is not healthy for people and dogs. Use a different material such as decomposed granite. Traces of poop will act as fertilizer! A win-win.

I hope your good common sense will prevail. Vote against artificial turf. I would attend in person but I am out of town.

Thank you,
Liz Nyberg
101
From: Barbara Zieroth-Hoffman
To: Public Comment
Subject: August 26th council mtg; agenda #10 Hillview Dog Park Date: Monday, August 25, 2025 9:53:25 AM
Please exclude the use of artificial turf for the proposed Hillview Dog Park, or vote the entire plan down for further discussion after more investigation. Artificial turf emanates a horrendous unpleasant odor. We have experienced this terrible stench in the air first hand while playing tennis on the LAHS courts situated adjacent to the artificial turf installed in 2022. When my son retrieved a ball that flew onto the soccer field, he said the smell from the surface was disgusting. Artificial turf is made from plastics, and think about how plastic food containers retain the smell of the particular food. Then think about dog waste and urine on the plastic surface with nowhere to go. Furthermore to help mitigate the odor from the artificial turf a continuous regiment of more chemicals and water are required to clean it, and might never fully eradicate the smell.

Thank you for your consideration.

Barbara Hoffman
102
From: sally chaves
To: Public Comment
Subject: Don"t put artificial turf in dog park
Date: Monday, August 25, 2025 11:03:29 AM
Subject: Public Comment – Agenda Item #10 – Hillview Dog Park - Mtg Aug 26, 2025 Dear Councilmembers,
I urge the city council to require decomposed granite as the surface for the dog park, and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

The Los Altos Parks & Recreation Department’s proposal to install artificial turf at the new Hillview dog park directly contradicts the city’s environmental goals, especially the Environmental Commission’s plan to prioritize green landscaping and reduce waste. Los Altos should actively consider decomposed granite as a cost-effective, viable alternative for dog parks - a solution that most Bay Area cities have standardized.While artificial turf vendors tout “new technology,” the environmental and practical downsides remain significant. Installing artificial turf at the proposed Hillview dog park would be a costly, unsustainable, and unhealthy step that directly undermines Los Altos 2022 Environmental Commission’s Climate Action and their 2025 Work Plan.

There is no good reason to install artificial turf when viable, natural alternatives are being successfully deployed by our neighboring cities.

Thank you,
Sally and Mario Chaves
49 Yerba Buena Ave.

Los Altos, CA 94022
103
From: Maria Bautista
To: Public Comment
Subject: Public Comment Los Altos City Council Meeting August 26, 2025: Item 10. Adoption of Resolution - Public Art Funds
Date: Monday, August 25, 2025 11:34:13 AM
Attachments: 736E3775-83D7-4A59-94CE-E0ACDB71E03D.png
2A6BA8AD-726D-40C1-9125-228F12CC8CF5.png
Please confirm receipt of this email.

Dear Councilmembers,
Please PAUSE and RETHINK the Hillview Dog Park Project:

A dog park does not belong at Hillview. It will result in the destruction of valued community space. The Hillview Field hosts large groups of sports teams and public events like summer concerts. A dog park is not an appropriate adjacent activity.

The Hillview space is too small. A dog park, per the American Kennel Club, requires a minimum of 1 acre for the benefit of dogs and non-dogs. Dogs, especially both large and small, confined to small spaces adjacent to human activity become nervous. Ask dog owners, especially those within walking distance; they won’t use it.

A dog relief area at Hillview is also not compatible with adjacent activities. No information has been provided on surface material care or cleaning regimen, or the ongoing cost to the city to maintain a dog relief area.

The City has provided no data indicating a community priority for a dog park at Hillview. Most recent Hillview Community Center plans indicated an improved and landscaped pedestrian corridor/connection between the community center and downtown Los Altos as a priority.

No Environmental Impact Report or parking study has been conducted as part of the proposed dog park, a new activity that displaces most of the library parking stalls.

The cumulative impact of the proposed library courtyard (100+ person capacity) and a dog park has not been determined; the cumulative impact of new land uses is subject to CEQA.

Recent piecemeal project planning at the Civic Center is a wrongful approach to public land use that is resulting in non-congruent projects and a general aesthetic mess.
104
With no notice, the City removed two hundreds-year-old Heritage Oak Trees in the dog park location and is required to replace trees in kind and in place unless otherwise determined through a public process
The current plan does not indicate the numbers of heritage and other trees that are subject to removal for this project for public consideration.

Los Altos celebrates its open space. Adding artificial shade structures and decorative fencing is a visual atrocity our community center does not need.

The area at Hillview currently designated for a dog park should be the site of a few picnic tables under the shade of majestic trees with beautiful landscaped surrounds: a simple and flexible place for spectators to gather and library and other visitors to enjoy the outdoors.

See attached images.

Los Altos deserves better.

Best,
Maria Bautista
105
From: Tom Johnson
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Monday, August 25, 2025 11:59:32 AM
Dear Councilmembers,
I am writing to express my concerns about the Parks & Recreation Department's proposal to install artificial turf at the new Hillview dog park. I urge the city council to require decomposed granite as the surface for the dog park, and exclude artificial turf OR to vote the entire plan down so it can be brought back to a future meeting for consideration.

This proposal contradicts our city's environmental goals and the Environmental Commission's Climate Action plan and has numerous problems, including the following:

Environmental Impact: Artificial turf contributes to microplastic pollution, chemical runoff, and high carbon emissions. It's energy-intensive to manufacture, nearly impossible to recycle, and ends up in landfills. The material also traps heat, worsening the urban heat island effect.

Practical Problems: The low-permeable base can worsen flooding and harm tree roots.

Artificial turf doesn't absorb pet waste, leading to odors and bacteria buildup, requiring frequent water-intensive cleaning despite being promoted as drought-friendly.

Health and Cost Concerns: This option contains hazardous chemicals including lead, phthalates, and PFAS ("forever chemicals"). It's also the most expensive surface due to high installation, maintenance, and replacement costs.

Regional Trend: Neighboring cities are rejecting artificial turf. Sunnyvale is studying alternatives and using decomposed granite, Millbrae has banned artificial turf, and Santa Rosa, San Marino, and Carmel-by-the-Sea have avoided or are banning it entirely.

I urge you to reject artificial turf for the Hillview dog park.

Thank you for your consideration.

Sincerely,
Tom Johnson
885 Clinton Rd.

Los Altos
106
From: Robert Specker
To: Public Comment
Subject: Public Comment City Council Meeting 8/26/2025: Item #10 (Adoption of Resolution-Public Art Funds Date: Monday, August 25, 2025 12:28:50 PM
Dear City Council—
Please do not approve this agenda item. We could and should have parks that are beautiful and natural and befitting the quasi-agrarian/rural, charmingly crafted aesthetic of our community. It’s why we don’t have side walks and street lights; and it’s why we do have trees in surface parking plaza’s downtown, etc. It’s why we historically had delightful brown wooden signs with carved white letters, and so forth.

There is so much ugly being added to our town. The dog park in concept at all; and as designed in particular—with its proposed awful municipal catalog features—is the latest aesthetic debacle.

Further, watching people play with their dogs in the fields around the community (Hillview baseball field area; Almond School fields, etc.)—when the existing temporary caged dog area sits empty—also demonstrates that a new, astroturf relief area (too small by typical standards to be actually a fun park) will not meet whatever need was thought to drive the creation of this caged astroturf patch in the first place. Community members and their dogs seem to be having great fun playing in the larger fields without any problems. I don’t understand why we’d create something ugly (in such a prime location for other things) that won’t meet a need anyway. I very much doubt the City will hereafter (once the new astroturf relief area is finished) start to enforce rules against the existing play that is happening in large areas where dogs have the space and grass to play and run. Because it shouldn’t! Below are some photos from a wonderful park in Maine. It’s just an example of what things look like that are beautiful. The description of how the wayfinding signs are made, and why, is an example of how taking thoughtful care is the essence of this.

Please don’t make Los Altos another nondescript ugly place in the world. There is enough of that elsewhere. This proposed dog park is a particularly bad idea.

Thank you,
Robert
107
108
109
110
From: Maria Bautista
To: Public Comment
Subject: Public Comment Los Altos City Council Meeting August 26, 2025: Item 9. Review Main Library Design Concept Date: Monday, August 25, 2025 12:51:58 PM
Dear City Council:

Why are we allowing the installation of a play structure inside the Children’s Area of the Los Altos Main Library?
Los Altos tore out the adjacent Whistlestop Park (ages 5+) when the Hillview Community Center was built and has not acted on the promise to replace it.

The Santa Clara County Library District (SCCLD) claims they need more programmable children’s space in the library (so much so that they are acting to destroy a historic setting), and yet Los Altos is permitting SCCLD to fill the Children’s Area with a plastic play structure that more belongs at a roadside fast food play place.

Libraries are for reading. Parks are for playing.

Children go to the library to learn to appreciate what it is to sit quietly with a book, and then they go outside and play in the sunshine. Los Altos is 75 degrees and sunny most of the year!
A large plastic interpretative play structure that references the outdoors and creates a chaotic environment in the library is an atrocity. We are being sold a concept that requires constant supervision and diligent maintenance and sanitation for health and safety, in a space where imagination is supposed to be free.

Please PAUSE and RETHINK. And please ensure the Children’s Area of the Main Los Altos Library remains a simple sanctuary for the imagination and not a plastic filled room of unnecessary products and waste.

Los Altos deserves better.

Best,
Maria Bautista
111
From: Maria Bautista
To: Public Comment
Subject: Public Comment Los Altos City Council Meeting August 26, 2025: Item 9. Review Main Library Design Concept Date: Monday, August 25, 2025 1:57:41 PM
Dear City Council,
Below are observations of the proposed Main Library renovation for your consideration, some of which I shared with the Library Commission on August 7, 2025:
•Additional visitor space is a stated goal, yet FOL and staff areas take up 1/4 of the library: In staff area, are 27 dedicated desks, a staff lounge and two dedicated restrooms necessary? •The entry lobby, cafe and FOL store are jammed together. This entry section of the library incurs the most traffic and should be more wide open, and each function provided adequate circulation space.
•FOL and the library do not need to be co-located. Consider locating FOL in a downtown storefront as a “used” bookstore with enough space for sorting and storage. The City and the LAMVCF can help support efforts to locate FOL in a space that not only better serves FOL and the library, but also adds vibrancy to downtown.
•The FOL space in the proposed plan can instead be used for additional individual study rooms, and additional room for shelves •The children’s area has been the focus of public discussions including as the driver for an outdoor space. The Children’s Room should be shown in these presentations even though it is a separate project. Piecemeal planning results in poor design.
•The Children’s Room should NOT include an indoor plastic play structure. An indoor play structure presents health and safety issues and runs counter to our community focus on the outdoors. The library is about books, not plastic waste.

The library’s setting is about its connection to nature, not the removal of children to a plastic environment.
•The proposed Main Library design has glass walls on all conference rooms and individual enclosed study rooms. Conference rooms in a public venue should afford greater privacy. Many students use individual study rooms for online tests; online test-taking does not permit students to sit in spaces with full glass walls.
112
•The proposed floor to ceiling glass partition that divides the entire library interior appears as airport security architecture, and will be a maintenance nightmare.
•At a few workshops, I heard many concerns about after-hours access. The presentation does not include data on a community priority for after-hours access. Are there plans to better determine whether this is a desired feature or just a current trend? What costs are associated with securing an after-hours space, and at whose expense?
In moving toward the actual design details, please consider the following:
•The Los Altos Main Library and Civic Center were designed by renown architect Ernest J Kump who had a very clear Midcentury Bay Tradition vernacular. Please consider the research by Lance Bernard about Kump and the era-defining work of his contemporaries. •The Library Courtyard project proposed in early 2025 missed the opportunity for a Historic Resource Evaluation (HRE) of the Library: the library building qualifies for consideration to the National Registry of Historic Places. The City-contracted historians are aware of its status.

Consider initiating a preliminary HRE in order to better understand what you are working with.
•The fit and finish represented in the “concept’ is sadly generic. Similarly, the recently completed LAYC renovation is a major disappointment where no effort was made to honor the building, its era-defining vernacular and its intentional connection to the outdoors, specifically the Heritage Orchard.
•Attached are photos of the Mill Valley Library where the interior design not only complements its surrounding Redwood grove, but provides a space whose character is inviting and consistent with its exterior architecture. The fit and finish are of high quality and unique character. Please apply similar principles to final library design decisions.

Los Altos gets only a few opportunities to improve our buildings. Please be sure the ABA team takes the time and does the research to make this a phenomenal project.

Best regards,
Maria Bautista
Please acknowledge receipt of this Public Comment.
113
From: Laura Fay
To: Public Comment
Subject: Re: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Monday, August 25, 2025 5:41:58 PM
Attachments: palo alto pushes Field Turf to substantiate its PFAS free claim.pdf Dear Los Altos City Council members,
I want to add an important point to my previously submitted comment.

You may hear some proponents of artificial turf for the Hillview dog parks make assertions like "DG is a worse environmental choice for a dog park (maybe not for other applications) because of the chemicals required to service DG when used in a dog park. DG is a bad choice for a dog park, which is why most agencies are not building dog parks with DG.

Please don't be fooled by unproven suggestions about decomposition granite. I urge each city council member to ask for hard evidence and inspect the actual experience of neighboring cities. The health of Los Altans and the environment depends on it.

The fact is that while some "agencies" (the paid consultants, who are influenced by the artificial turf industry) are proposing artificial turf as the most expedient solution in many of their projects, the reality of dog park installations in the Bay Area cities reflect that municipalities are pushing back on AT for the reasons mentioned in my earlier comment (below).

The above objection also implies that DG has more harmful chemicals than AT and requires more maintenance. This is NOT the case. The are chemical free adhesive solutions (i.e. not synthetic resins) available for DG, while there is PROVEN evidence of PFAS and other checmicls in AT. No AT product is PFAS-free despite vendor claims.In fact, the city of Palo Alto challenged a PFAS-free statement of their AT provider and reported "Thus far, staff concludes that the manufacturer claims of PFAS-free are unsubstantiated." (report attached)
Every environmental and health concern mentioned—microplastics, PFAS, VOCs, disposal constraints, heat retention, etc.—is supported by independent academic, public health, or government-related sources. DG’s minimal impact is inferred from its natural mineral state and absence of synthetic additives.

The Sunnyvale's park & rec leadership endorses DG for dog parks. “We did research on other dog parks in the area and many of them also were using DG. We’ve not had much trouble with the material” – Chad Mosley, Director of Public Works/City Engineer,
Sunnyvale
“Parks staff like decomposed granite as it is easy to keep clean, doesn’t retain the smell of urine and it’s easy to maintain and repair. Other surfaces were considered (i.e. artificial turf, woodchips) but we thought that decomposed granite was the best choice. The City’s two other dog parks are also decomposed granite.”
114
– Jim Stark, Superintendent of Parks, Sunnyvale
In a further indictment of the use of chemicals in maintaining AT, the staff report regarding the proposed AT ban on County property, the Board of Supervisors was informed that: “The turf is disinfected from one to two times a week to avoid the spread of communicable diseases among a dog population with oftentimes unknown vaccination status. Additionally, the turf is deodorized with a treatment from one to two times a week. (Santa Clara County Board of Supervisors, August 27, 2024, Item No. 10: Consider recommendations from the Office of the County Executive relating to the prohibition of new installation of artificial turf and synthetic grass on County property, page 7. Italics added.)
In sum, when compared side by side, decomposed granite continues to be handsdown the more environmental choice. As a natural, rock-based material, decomposed granite has a much lower environmental footprint for the following reasons:

A natural and local resource: DG is a byproduct of naturally weathered granite. It requires minimal processing and is often sourced locally, reducing transportation costs and environmental impact.

Permeable and drains well: Its porous nature allows water to drain through it, reducing runoff and helping to replenish groundwater. This also prevents the muddy spots common with natural grass.

Eco-friendly soil amendment: DG can provide minerals to the surrounding soil and, unlike organic mulches, it does not attract pests, reducing the need for chemical pesticides.

Low waste: Decomposed granite is fully recyclable and, as a natural mineral, it does not contain plastics or other pollutants that would break down and contaminate the environment.

Respectfully,
Laura Fay
On Sat, Aug 23, 2025 at 4:12 PM Laura Fay <[email protected]> wrote:

Dear Los Altos City Council members,
I am a dog lover and a former dog owner. I am a member of the Los Altos Rotary Climate Action Committee.

I urge you to prioritize public health and environmental impact as the most responsible factors when drawing your conclusions on the Hillview dog park surface.

What is a viable alternative to the proposed artificial turf ? 115
Decomposed granite should be considered as a highly viable alternative to artificial turf, which is in widespread use in dog parks across the Bay Area.

Sunnyvale requires decomposed granite for ALL their dog parks (ref Sunnyvale Park Design Guidelines Nov 2022 attached). Cities around the Bay Area are using decomposed granite successfully in their dog parks including Redwood City, San Jose, Palo Alto, San Ramon, Foster City, San Francisco, Pleasanton, El Cerrito, Oakland, Mountain View, Santa Clara, Milpitas and others. (see also attached reference of south bay dog park surfaces and P&R comments)
The reasons for these municipal decisions are clear . Decomposed granite... is natural and durable
fits with the rural character of Los Altos
does not contain PFAS (forever chemicals) or chemical adhesives does not shed microplastics
does not end up in a landfill or incinerators
does not have a fossil-fuel-based manufacturing process Even if the hard financial costs are equal (ref cost comparison attached), decomposed granite avoids the environmental and health costs that won’t appear in the city’s budget, but are paid by our ecosystems, our climate, and ultimately our residents.

I urge council members to prioritize public health and environmental impact as the most responsible factors when drawing your conclusions on the Hillview dog park surface.

Thank You.
116
From: David Cain
To: Public Comment
Subject: Public Comment for Council Agenda Item #9
Date: Monday, August 25, 2025 7:36:13 PM
Attachments: D. Cain Council Mtg PUblic Comment Aug 26 Agenda #9.pdf Hello,
Please find att. copy of my public comment for the Los Altos City Council meeting tomorrow, agenda item #9.

Regards,
Dave Cain
Los Altos Resident & EC Coordinator
117
From: Jan Pepper
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Monday, August 25, 2025 7:59:13 PM
Honorable City Council Members,
Regarding the Hillview Dog Park, I urge the city council to either:
a) require decomposed granite as the surface for the dog park and exclude artificial turf OR
b) vote the entire plan down so it can be brought back for a future meeting for consideration.

I frequently walk to the library and have seen extremely limited use of the existng Hillview Dog Park. Usually, there is no one there. So I'm still struggling to understand the need for a $1 million dog park when the vast majority of dog owners meet in school fields, and even the Hillview baseball field, to have a large space for their dogs to run free.

But if the council plans to move forward with this dog park,eliminating the artificial turf and substituting with decomposed granite would be the most environmentally sound, as well as a more economical solution.

Thank you for listening.

Jan Pepper
Former Council Member 2012-2020, Mayor 2015 and 2020
118
From: Liza Coe
To: Public Comment
Subject: Public Comment – Agenda Item #10 Hillview Dog Park - Mtg Aug 26, 2025 Date: Tuesday, August 26, 2025 1:11:35 AM
Attachments: Public Comment – City Council Agenda Item #10 Hillview Dog Park.pdf Please find attached my Public Comment for Agenda item #10 at the City Council meeting scheduled for August 27.

Thank you!
Liza Coe
119

CITY OF LOS ALTOS

CITY COUNCIL MEETING MINUTES
TUESDAY, JULY 8, 2025
7:00 p.m.
1 N. San Antonio Rd. ~ Los Altos, CA
Pete Dailey, Mayor
Neysa Fligor, Vice Mayor
Larry Lang, Councilmember
Sally Meadows, Councilmember
Jonathan D. Weinberg, Councilmember
CALL MEETING TO ORDER – Pete Dailey, Mayor, called the meeting to order at 7:01 p.m.

ESTABLISH QUORUM – All Councilmembers were present.

PLEDGE OF ALLEGIANCE – Sally Meadows, Councilmember, led the Pledge of Allegiance.

REPORT ON CLOSED SESSION
There was no Closed Session meeting.

CHANGES TO THE ORDER OF THE AGENDA
There were no changes to the order of the agenda.

SPECIAL ITEMS
Recognition of 2025 Annual Employee Award Winners
Pete Dailey, Mayor, presented awards to the 2025 Annual Employee Award Winners.

Recognition of 2025 STEM Winners
Pete Dailey, Mayor, presented certificates to the 2025 STEM Winners.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
There were no public speakers during this item.

CONSENT CALENDAR
Larry Lang, Councilmember, requested to pull Item 5 from the Consent Calendar.

Pete Dailey, Mayor, moved Item 5 to after the consent calendar, under Discussion Items.

Motion by Weinberg and Second by Meadows to adopt the Consent Calendar, excluding Item 5.

Motion carried unanimously for Items 1, 2, 3, 4, 6, 7, 8, 9, 10, 11, 13, and 14, and motion carried 3-2 for Item 12 with Councilmember Weinberg and Councilmember Fligor opposed by roll call vote.

1. Approval of Meeting Minutes
Approve the Draft Regular Meeting Minutes of June 10, 2025 and June 24, 2025 120
Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
July 8, 2025

Page 2 of 5 ends

2. Commission Appointments
Approve the 2025 Youth Commission Interview Subcommittee's Appointment Recommendations to the Los Altos Youth Commission

3. Adoption of Resolution to Execute Amendment No. 1 —Flock Safety Adopt a resolution authorizing the City Manager to execute Amendment No. 1 with Flock Safety in the amount of $70,000 over the two years remaining on the contract for installation, maintenance
and service for Flock Safety cameras in the City of Los Altos and the management of the Camera Registry Program

4. Adoption of Resolution - Design Contract
Adopt a Resolution authorizing the City Manager to amend the existing design contract with Noll & Tam Architects in the amount not-to-exceed $27,650, to provide expanded construction administrative services related to the Emergency Operations Center project (CF-01021)

6. Adoption of Resolution - Professional Services Agreement Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with R3 Consulting Group., Inc. (R3) in the amount not to exceed $585,282 for on-call professional services in support of the City’s solid waste management program for the five-year period from FY 2025-26 through FY 2029-30, and find that the proposed agreement is exempt from environmental review pursuant to Section 15308 of the California Environmental Quality Act (CEQA) Guidelines

7. Adoption of Updated Financial Policy
Adopt the updated Financial Policy, which was reviewed by the Financial Commission on June 16, 2025

8. Adoption of Ordinances - Design Review
Four actions for Council Consideration:

Waive Second Reading and Adopt the Draft Ordinances and Consider the Planning Commission's June 5th, 2025, Recommendations for the Adoption of the Proposed Ordinances, which include:
- An Ordinance of the City Council of the City of Los Altos Adding Chapter 14.77 (Design Review) to the Los Altos Municipal Code; and
121
Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
July 8, 2025

Page 3 of 5 ends

- An Ordinance of the City Council of the City of Los Altos Repealing in its Entirety Chapter 14.76 and Chapter 14.78 for Existing Design Review Regulations; and - An Ordinance of the City Council of the City of Los Altos Amending Chapter 14.01 (Administration of Zoning) to the Los Altos Municipal Code; and - Find that the proposed amendments are exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines

9. Adoption of Resolution—Agreement with Axon Enterprise, Inc Adopt a Resolution Authorizing the City Manager to Execute a Contract with Axon Enterprise, Inc. ("Axon") for the Purchase and Deployment of Public Safety Technology and Equipment, in an Amount Not to Exceed $453,600 Over a 5-year Contract

10. Adoption of Resolution - Janitorial Services
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with IMPEC Group for Janitorial Services in the Amount Not to Exceed $885,276 for a Two-year Term on Behalf of the City

11. Adoption of Resolution - Public Art
Adopt a Resolution Authoring the Use of Public Art Funds in the Amount of $9,000 for the Purchase of the Compass Turtle Sculpture Currently Located at Grant Park

12. Adoption of Ordinance - E-Bike and E-Scooters
Waive Second Reading and Adopt the new Chapter 8.32 entitled “Bicycle and Electric Mobility Devices” to Title 8 (Vehicles and Traffic) of the Los Altos Municipal Code

13. Adoption of Resolutions - Street Two items for Council consideration:
- Adopt a resolution authorizing the City Manager to execute a construction contract with O’Grady Paving, Inc. for the Fiscal Year 2024-25 Annual Street Resurfacing Project Resurfacing Project TS-01001 and TS-01004 in the amount of $5,379,565 (Base Bid) and up to 10% contingency, if needed, in the amount not to exceed $537,957. The total project cost will be $6,211,522, and find the Council’s action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301(c), and that is one of the circumstances in the CEQA Guidelines; and - Adopt a Resolution for the appropriation of $168,897 for a total project budget of $6,211,522

14. Adoption of Resolution - Salary Schedules
122
Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
July 8, 2025

Page 4 of 5 ends

Adopt a Resolution Approving an Updated Fiscal Year 2025/26 Pay Schedule to Comply with California Public Employees’ Retirement System Statutory and Regulatory Requirements for Compensation Earnable and Publicly Available Salary Schedules

DISCUSSION ITEM

5. Adoption of Resolution - Agreement with CivicPlus LLC Adopt a resolution authorizing the City Manager to execute an agreement with CivicPlus LLC to provide CivicRec, a recreation management software, for the Parks & Recreation department registration and facility reservations
Council discussed Item 5.

Motion by Weinberg and Second by Meadows to adopt Item 5 of the Consent Calendar. Motion carried unanimously by roll call vote.

INFORMATIONAL ITEMS / COUNCIL Q&A
There will be no discussion or action on informational items.

15. Tentative Council Calendar and Housing Element Implementation Update Calendar

16. Informational report on Flock audits

17. Finalized Operating Budget for Fiscal Year 2025-26 and the Five-year Capital Improvement and Major Maintenance Program (CIMMP) for FY2026-30

18. 2025 Commission Recruitment Update

19. 07-08-2025 Council QA
ADJOURNMENT – The regular meeting adjourned at 7:39 p.m.

The meeting minutes were prepared by Taylor Soleno, Deputy City Clerk, for approval at the regular meeting on August 26, 2025.
_________________________________ __________________________________ Pete Dailey Taylor Soleno
Mayor Deputy City Clerk
The July 8, 2025, City Council meeting recording may be viewed via the following external website: https://www.youtube.com/@CityofLosAltosCA
123
Agenda Item # 1.

City of Los Altos
City Council Regular Meeting Minutes
July 8, 2025

Page 5 of 5 ends

The City of Los Altos does not own or operate YouTube. The video referenced in these minutes was live at the time the minutes were published.
124
Agenda Item # 1.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Jessie Kim
Approved By: Gabriel Engeland
Subject: Treasurer’s Report for the quarter ending June 30, 2025

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Receive and file the City’s Treasurer’s Report for the quarter ending June 30, 2025.

FISCAL IMPACT
None.

ENVIRONMENTAL REVIEW
None.

DISCUSSION/ANALYSIS
The Treasurer’s Report for the quarter ending June 30, 2025 is attached for review. This report includes quarter-end balances for all City treasury accounts and the check registers for the period April 1 through June 30, 2025, documenting all disbursements made during the quarter.

As of June 30, 2025, the City of Los Altos maintained funds in the following treasury accounts:

1. US Bank General Checking: This account is used to meet the City’s daily cash needs, for regular deposit of City receipts, and disbursement of funds for the City’s regular obligations.

2. LAIF: the Local Agency Investment Fund (LAIF) is Managed by the California State Treasurer; this investment pool holds funds in excess of the City’s daily cash flow needs. This investment is fully liquid and serves as the City’s primary repository of 125
Agenda Item # 2.
cash to cover the City’s expenses when they exceed the balance held in the City’s general checking account.

3. CAMP: The California Asset Management Program (CAMP) is a Joint Powers Authority (JPA) established to provide California public agencies with professional investment services. The fund is fully liquid and serves as a repository of cash to cover the City’s short-term expenses when they exceed the balance held in the City’s general checking account.

4. PTA: The Public Trust Advisors is an investment firm specializing in local government investments. The City utilizes their investment account to hold funds not needed to meet current obligations, which are available for longer term investment.

The balances for each of the City’s Treasury accounts as of June 30, 2025 are as follows:

The City’s check register for the quarter ending June 30, 2025, has been organized by month for clarity. The disbursement totals for each month are as follows:
 April 2025: $2,538,512
 May 2025: $3,055,892
 June 2025: $6,858,385
Total disbursements for the quarter amounted to $12,452,789.

ATTACHMENTS

1. Attachment I. Check Register April 2025 – June 2025
Transactions US Bank Checking LAIF CAMP Public Trust Total Beginning Balance 04/01/2025 $ 4,850,325.33 $ 28,437,773.38 $ 18,553,472.97 $ 53,589,842.75 $ 105,431,414.43 Deposits $ 27,673,478.30 $ - $ - $ - $ 27,673,478.30 Withdrawals $ (20,461,986.94) $ - $ - $ - $ (20,461,986.94) Interest/Income Earned $ - $ 227,342.44 $ 205,471.05 $ 550,718.95 $ 983,532.44 Accretion $ - $ - $ - $ 14,631.15 $ 14,631.15
Fees $ - $ - $ - $ - $ -
Net Transfers $ - $ - $ - $ - $ -
Ending Balance 06/30/2025 $ 12,061,816.69 $ 28,665,115.82 $ 18,758,944.02 $ 54,155,192.85 $ 113,641,069.38 126
Agenda Item # 2.

APRIL 2025
Vendor Name Check Number Date Issued Amount
ACHIEVEMENT ENGINEERING CORP. 00178755 04/03/2025 $ 560.00 ADVEXURE LLC 00178756 04/03/2025 $ 4,575.58
AITURGAN MYRZAKMATOVA 00178757 04/03/2025 $ 159.60
ALEXIS IWASAKI 00178758 04/03/2025 $ 1,203.00
Amazon Capital Services Inc 00178759 04/03/2025 $ 22.14 AT&T 00178760 04/03/2025 $ 2,331.53
BEAUCHAINE CONSULTING GROUP LLC 00178761 04/03/2025 $ 4,477.50 BERLINER COHEN LLP 00178762 04/03/2025 $ 12,643.11
BOSCO OIL INC DBA VALLEY OIL 00178763 04/03/2025 $ 11,366.93 BRICK TECH 00178764 04/03/2025 $ 1,349.40
CALIFORNIA PAINT COMPANY 00178765 04/03/2025 $ 53.08
CALIFORNIA WATER SERVICE 00178766 04/03/2025 $ 835.17
CALTRANS 00178767 04/03/2025 $ 1,007.58
CIARDELLA'S GARDEN SUPPLY INC. 00178768 04/03/2025 $ 380.55 COMCAST 00178769 04/03/2025 $ 117.22
COMCAST 00178770 04/03/2025 $ 107.93
Darryl Pang 00178771 04/03/2025 $ 750.00
GIANT CONSTRUCTION INC. 00178772 04/03/2025 $ 370,222.78 GRAINGER 00178773 04/03/2025 $ 540.30
Growing IQ - California Inc. 00178774 04/03/2025 $ 752.50 Hema Gidwani Rajpal 00178775 04/03/2025 $ 612.00
JAMSHID PARIVASH 00178776 04/03/2025 $ 2,793.26
Karl L Konnerth 00178777 04/03/2025 $ 414.60
KENNETH HOWELL PETERSON 00178778 04/03/2025 $ 1,120.00
Kensuke Sumii 00178779 04/03/2025 $ 364.80
LIEBERT CASSIDY WHITMORE 00178780 04/03/2025 $ 1,925.00 LOS ALTOS HARDWARE INC 00178781 04/03/2025 $ 209.34
LOS ALTOS MOUNTAIN VIEW COMMUNITY FOUNDATION 00178782 04/03/2025 $ 2,327.50 LOS ALTOS TOWN CRIER 00178783 04/03/2025 $ 2,406.00
LYN ROGERS 00178784 04/03/2025 $ 285.60
MAMMEN JACOB 00178785 04/03/2025 $ 500.00
MANUEL MINZER 00178786 04/03/2025 $ 3,330.00
MARIA ELENA De GUEVARA 00178787 04/03/2025 $ 8,750.00
MARYAM MOSHIRY 00178788 04/03/2025 $ 1,014.00
METRO MOBILE COMMUNICATIONS 00178789 04/03/2025 $ 382.50 MOUNTAIN VIEW-LOS ALTOS UNION HIGH SCHOOL DISTRICT 00178790 04/03/2025 $ 46.00 NAVIA BENEFIT SOLUTIONS 00178791 04/03/2025 $ 1,977.50
NORATEK 00178792 04/03/2025 $ 5,565.00
PATTERSON LIFT TRUCKS INC 00178793 04/03/2025 $ 4,992.47 PAY PLUS SOLUTIONS 00178794 04/03/2025 $ 652.00
RICHARD T CAMPBELL 00178795 04/03/2025 $ 360.00
SHAIJA SALIM ALI 00178796 04/03/2025 $ 1,027.80
SHEZADI MERCHANT 00178797 04/03/2025 $ 1,027.80
City of Los Altos
Check Register
127
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
STEVEN DEBIASIO 00178798 04/03/2025 $ 1,080.86
THE DAILY POST 00178799 04/03/2025 $ 191.25
THOMAS SARSFIELD 00178800 04/03/2025 $ 5,195.40
TRI-SIGNAL INTEGRATION INC 00178801 04/03/2025 $ 746.75 U.S. BANK 00178802 04/03/2025 $ 1,396.00
U.S. BANK 00178803 04/03/2025 $ 38,723.90
Water Industry Training Specialties Inc. 00178804 04/03/2025 $ 1,600.00 WECO INDUSTRIES LLC 00178805 04/03/2025 $ 330.00
WEST COAST ARBORISTS INC 00178806 04/03/2025 $ 11,950.00 YOGA WITH MIKI 00178807 04/03/2025 $ 3,423.00
101 VOICE 00178808 04/10/2025 $ 7.38
2911 CONTRACTORS LLC 00178809 04/10/2025 $ 430.42
ACHIEVEMENT ENGINEERING CORP. 00178810 04/10/2025 $ 840.00 AIM ENGINEERING CONSULTANTS INC. 00178811 04/10/2025 $ 24,782.18 ALHAMBRA AND SIERRA SPRINGS 00178812 04/10/2025 $ 154.87 ALPHAGRAPHICS #759 00178813 04/10/2025 $ 53.63
Amazon Capital Services Inc 00178814 04/10/2025 $ 64.65 ASSOCIATION OF BAY AREA GOVERMENTS-ABAG 00178815 04/10/2025 $ 3,404.78 AT&T 00178816 04/10/2025 $ 2,223.01
BEAUCHAINE CONSULTING GROUP LLC 00178817 04/10/2025 $ 5,445.00 BENEFIT COORDINATORS CORP 00178818 04/10/2025 $ 7,049.37 CALIFORNIA WATER SERVICE 00178819 04/10/2025 $ 1,508.88 CALIFORNIA WATER SERVICE 00178820 04/10/2025 $ 52,153.37 CAMIO 00178821 04/10/2025 $ 5.04
CIVICPLUS LLC 00178822 04/10/2025 $ 32,300.00
COMCAST BUSINESS 00178823 04/10/2025 $ 926.78
COUNTY OF SANTA CLARA-OFFICE of the SHERIFF 00178824 04/10/2025 $ 1,086.00 DASHER TECHNOLOGIES INC. 00178825 04/10/2025 $ 636.06
DAVID J. POWERS & ASSOCIATES INC. 00178826 04/10/2025 $ 11,650.95 FRANCOTYP-POSTALIA INC 00178827 04/10/2025 $ 159.00
GARDENLAND POWER EQUIPMENT 00178828 04/10/2025 $ 963.32 GOOD CITY COMPANY 00178829 04/10/2025 $ 1,504.25
Hanson Bridgett LLP 00178830 04/10/2025 $ 22,239.20
HARRIS AND ASSOCIATES 00178831 04/10/2025 $ 15,100.00
HARUN MUSAEFENDIC 00178832 04/10/2025 $ 52.50
HD SUPPLY formerly HOME DEPOT PRO 00178833 04/10/2025 $ 147.25 HOME DEPOT CREDIT SERVICES 00178834 04/10/2025 $ 635.67 ICMA 00178835 04/10/2025 $ 1,200.00
INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00178836 04/10/2025 $ 88.59 KMVT COMMUNITY TELEVISION 00178837 04/10/2025 $ 17,846.67 LEXISNEXIS RISK DATA MGT LLC 00178838 04/10/2025 $ 960.00 LEXISNEXIS RISK DATA MGT LLC 00178839 04/10/2025 $ 156.00 LINDE GAS & EQUIPMENT INC. 00178840 04/10/2025 $ 278.86 LOS ALTOS HARDWARE INC 00178841 04/10/2025 $ 87.24
MISSION TRAIL WASTE SYSTEMS 00178842 04/10/2025 $ 32,187.65 NAPA AUTO PARTS 00178843 04/10/2025 $ 387.25
NBS GOVERNMENT FINANCE GROUP 00178844 04/10/2025 $ 8,599.71 NUTRIEN AG SOLUTIONS INC. 00178845 04/10/2025 $ 4,059.45 OAK ALARM COMPANY 00178846 04/10/2025 $ 5,000.00
PACIFIC GAS AND ELECTRIC CO 00178847 04/10/2025 $ 163.87 128
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
RINGCENTRAL INC. 00178848 04/10/2025 $ 4,308.85
Safety-Kleen Systems Inc. 00178849 04/10/2025 $ 2,881.46 SAN JOSE WATER COMPANY 00178850 04/10/2025 $ 217.43
STERICYCLE INC 00178851 04/10/2025 $ 114.87
STRUCTECH ENGINEERING 00178852 04/10/2025 $ 89,390.59
SUMMIT UNIFORMS LLC 00178853 04/10/2025 $ 707.66
T-Mobile USA Inc. 00178854 04/10/2025 $ 822.00
TOP DOG POLICE K9 TRAINING AND CONSULTING LLC 00178855 04/10/2025 $ 275.00 TRACIE BANUELOS 00178856 04/10/2025 $ 378.44
TRANS BAY ELEVATOR CORPORATION 00178857 04/10/2025 $ 120.00 TRIPEPI SMITH and ASSOCIATES INC. 00178858 04/10/2025 $ 2,417.50 TYLER TECHNOLOGIES INC 00178859 04/10/2025 $ 4,564.00
WEX BANK 00178860 04/10/2025 $ 221.83
WILDMIND 00178861 04/10/2025 $ 900.00
WOWzy CREATION CORP 00178862 04/10/2025 $ 36.01
ZPODS HOLDINGS LLC 00178863 04/10/2025 $ 4,999.00
METROPOLITAN TRANSPORTATION COMMISSION 00178864 04/11/2025 $ 7,798.00 A&D AUTOMATIC GATE COMPANY 00178865 04/17/2025 $ 1,316.00 AIR FILTER SUPPLY INC 00178866 04/17/2025 $ 241.95
ALL CITY MANAGEMENT SERVICES INC 00178867 04/17/2025 $ 30,374.61 ARIA ELECTRIC CONSTRUCTION 00178868 04/17/2025 $ 126,160.00 AT&T 00178869 04/17/2025 $ 6,606.57
AT&T MOBILITY 00178870 04/17/2025 $ 2,577.27
Bear Electrical Solutions Inc. 00178871 04/17/2025 $ 3,811.80 BEAUCHAINE CONSULTING GROUP LLC 00178872 04/17/2025 $ 4,590.00 BERLINER COHEN LLP 00178873 04/17/2025 $ 20,384.04
BMI IMAGING SYSTEMS 00178874 04/17/2025 $ 18,408.37
BOSCO OIL INC DBA VALLEY OIL 00178875 04/17/2025 $ 8,515.07 Boucher Law PC 00178876 04/17/2025 $ 24,816.50
BRIAN WERNER 00178877 04/17/2025 $ 520.00
C2R ENGINEERING INC 00178878 04/17/2025 $ 3,895.00
CAL-LINE EQUIPMENT INC 00178879 04/17/2025 $ 831.24
CANON FINANCIAL SERVICES INC. 00178880 04/17/2025 $ 2,201.88 CANON SOLUTIONS AMERICA INC 00178881 04/17/2025 $ 325.23 CLEANSWEEP SERVICES INC. 00178882 04/17/2025 $ 16,819.66 COLLINGWOOD RESEARCH LLC 00178883 04/17/2025 $ 5,000.00 COMCAST 00178884 04/17/2025 $ 1,008.66
COMCAST 00178885 04/17/2025 $ 220.04
COMCAST 00178886 04/17/2025 $ 128.45
CONCENTRA MEDICAL CENTERS 00178887 04/17/2025 $ 1,422.00 COPY FACTORY 00178888 04/17/2025 $ 79.12
CORNERSTONE EARTH GROUP INC. 00178889 04/17/2025 $ 5,850.00 COUNTY OF SANTA CLARA-OFFICE of the SHERIFF 00178890 04/17/2025 $ 860.00 CRAFCO INC 00178891 04/17/2025 $ 3,461.34
DAHL'S EQUIPMENT RENTALS INC 00178892 04/17/2025 $ 117.00 DAVID LOPEZ 00178893 04/17/2025 $ 1,348.08
DAVID YOUNG 00178894 04/17/2025 $ 35.00
DEL CONTE'S LANDSCAPING INC. 00178895 04/17/2025 $ 52,029.00 DEWBERRY ENGINEERS INC 00178896 04/17/2025 $ 215.00
DOGGIE WALK BAGS INC 00178897 04/17/2025 $ 272.83
129
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
ELVIA GUEVARA 00178898 04/17/2025 $ 45.00
GIULIANI & KULL INC 00178899 04/17/2025 $ 1,105.00
GRAINGER 00178900 04/17/2025 $ 1,238.67
GRANITE ROCK CO 00178901 04/17/2025 $ 175.51
HOME DEPOT CREDIT SERVICES 00178902 04/17/2025 $ 48.77
IDI 00178903 04/17/2025 $ 85.00
IMAGE EXPRESSIONS 00178904 04/17/2025 $ 295.25
IMPEC GROUP INC 00178905 04/17/2025 $ 32,365.00
INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00178906 04/17/2025 $ 98.44 IRVINE & JACHENS INC 00178907 04/17/2025 $ 403.76
JARVIS FAY LLP 00178908 04/17/2025 $ 114.00
LANGUAGE LINE SERVICES 00178909 04/17/2025 $ 10.34
LOS ALTOS HARDWARE INC 00178910 04/17/2025 $ 478.58
LOS ALTOS HISTORY MUSEUM 00178911 04/17/2025 $ 18,750.00 LOS ALTOS TOWN CRIER 00178912 04/17/2025 $ 731.26
METRO MOBILE COMMUNICATIONS 00178913 04/17/2025 $ 475.79 MUNISERVICES LLC 00178914 04/17/2025 $ 3,500.60
O'REILLY AUTO ENTERPRISES LLC 00178915 04/17/2025 $ 1,053.68 PATRICK CAMIN 00178916 04/17/2025 $ 1,209.60
PERMITIUM 00178917 04/17/2025 $ 250.00
PREFERRED ALLIANCE INC 00178918 04/17/2025 $ 232.48
PUBLIC TRUST ADVISORS LLC 00178919 04/17/2025 $ 2,937.67 SAN DIEGO POLICE EQUIPMENT 00178920 04/17/2025 $ 10,612.19 SANBELL-BAY AREA 00178921 04/17/2025 $ 20,436.90
SANTA CLARA COUNTY CENTRAL FIRE PROTECTION 00178922 04/17/2025 $ 766,451.00 SANTA CLARA COUNTY OFFICE OF THE SHERIFF 00178923 04/17/2025 $ 52.00 SCOTT GERDES 00178924 04/17/2025 $ 1,014.77
SDI PRESENCE LLC 00178925 04/17/2025 $ 10,627.50
SHEPPARD MULLIN RICHTER AND HAMPTON LLP 00178926 04/17/2025 $ 729.60 SODEXO OPERATIONS LLC (dba INREACH) 00178927 04/17/2025 $ 946.98 SPOKE HS INC 00178928 04/17/2025 $ 175.00
SUMMIT UNIFORMS LLC 00178929 04/17/2025 $ 751.41
THE DAILY POST 00178930 04/17/2025 $ 821.25
The Lew Edwards Group 00178931 04/17/2025 $ 3,375.00
TRACIE BANUELOS 00178932 04/17/2025 $ 1,417.42
TRISTAR RISK MANAGEMENT 00178933 04/17/2025 $ 36,388.18 UNITED RENTALS (NORTH AMERICA) INC 00178934 04/17/2025 $ 1,054.15 VARSHA DAMLE 00178935 04/17/2025 $ 181.38
VERIZON WIRELESS 00178936 04/17/2025 $ 409.43
VESTRA RESOURCES INC 00178937 04/17/2025 $ 4,025.00
ABSOLUTE SOFTWARE INC. 00178938 04/24/2025 $ 1,377.00
ACTION SIGN SYSTEMS INC. 00178939 04/24/2025 $ 553.19
ALAMEDA COUNTY SHERIFF'S OFFICE 00178940 04/24/2025 $ 500.00 ALLAN BRUCE 00178941 04/24/2025 $ 161.00
AMAZON CAPITAL SERVICES INC 00178942 04/24/2025 $ 1,361.64 AT&T 00178943 04/24/2025 $ 933.56
BAY AREA PL SERVICES 00178944 04/24/2025 $ 300.00
BAY2BAY OFFICE SOLUTIONS INC 00178945 04/24/2025 $ 1,848.58 BEAUCHAINE CONSULTING GROUP LLC 00178946 04/24/2025 $ 3,285.00 CALIFORNIA BUILDING STANDARDS COMMISSION 00178947 04/24/2025 $ 1,766.70 130
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE INC. 00178948 04/24/2025 $ 8,938.00 CDW GOVERNMENT INC. 00178949 04/24/2025 $ 31.68
CONCENTRA MEDICAL CENTERS 00178950 04/24/2025 $ 40.00
COPY FACTORY 00178951 04/24/2025 $ 80.48
INC CRITICAL REACH 00178952 04/24/2025 $ 560.00
D&M TRAFFIC SERVICES INC 00178953 04/24/2025 $ 355.66
DAVID J. POWERS & ASSOCIATES INC. 00178954 04/24/2025 $ 15,563.00 DEPARTMENT OF CONSERVATION 00178955 04/24/2025 $ 5,235.93 THE EDELMAN CORPORATION 00178956 04/24/2025 $ 1,660.50
EDGES ELECTRICAL GROUP LLC 00178957 04/24/2025 $ 872.81 EVERYTHING2GO.COM 00178958 04/24/2025 $ 13,278.33
GRAINGER 00178959 04/24/2025 $ 96.15
HONG WU 00178960 04/24/2025 $ 576.05
INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00178961 04/24/2025 $ 2,260.23 Katy Brecher 00178962 04/24/2025 $ 172.20
LINDE GAS & EQUIPMENT INC. 00178963 04/24/2025 $ 383.02 LOS ALTOS HARDWARE INC 00178964 04/24/2025 $ 23.43
LOS ALTOS PEACE OFFICERS ASSOCIATION 00178965 04/24/2025 $ 3,611.34 LOS ALTOS TOWN CRIER 00178966 04/24/2025 $ 2,285.00
LSA ASSOCIATES INC. 00178967 04/24/2025 $ 262.50
MALLORY SAFETY AND SUPPLY LLC 00178968 04/24/2025 $ 790.94 Michael Lang Design 00178969 04/24/2025 $ 600.00
Ming Ju Wu 00178970 04/24/2025 $ 425.27
NBS GOVERNMENT FINANCE GROUP 00178971 04/24/2025 $ 3,861.88 NOLL & TAM ARCHITECTS 00178972 04/24/2025 $ 7,382.05
ODP BUSINESS SOLUTIONS LLC 00178973 04/24/2025 $ 1,317.49 PACIFIC GAS AND ELECTRIC CO 00178974 04/24/2025 $ 11,345.33 PACIFIC GAS AND ELECTRIC CO 00178975 04/24/2025 $ 1,521.06 PACIFIC GAS AND ELECTRIC CO 00178976 04/24/2025 $ 21.44 PACIFIC GAS AND ELECTRIC CO 00178977 04/24/2025 $ 168.46 PACIFIC GAS AND ELECTRIC CO 00178978 04/24/2025 $ 11,575.99 PACIFIC GAS AND ELECTRIC CO 00178979 04/24/2025 $ 16,930.43 PACIFIC GAS AND ELECTRIC CO 00178980 04/24/2025 $ 2,025.58 R3 CONSULTING GROUP 00178981 04/24/2025 $ 32,774.50
SANBELL-BAY AREA 00178982 04/24/2025 $ 73,415.88
SANITARY TRUCK DRIVERS & HELPERS 00178983 04/24/2025 $ 1,098.00 SANTA CLARA COUNTY CLERK-RECORDER 00178984 04/24/2025 $ 50.00 SANTA CLARA COUNTY POLICE CHIEFS' ASSOCIATION 00178985 04/24/2025 $ 1,936.60 SCHAAF & WHEELER Consulting Civil Engineers INC 00178986 04/24/2025 $ 658.00 SENDnLINK 00178987 04/24/2025 $ 10,224.63
SH ROOFING & CONTSTRUCTION 00178988 04/24/2025 $ 2,255.61 TYLER TECHNOLOGIES INC 00178989 04/24/2025 $ 85,089.00
U.S. BANK 00178990 04/24/2025 $ 35,446.71
VERIZON WIRELESS 00178991 04/24/2025 $ 411.98
VESTIS 00178992 04/24/2025 $ 827.38
WEBTOWN DRY CLEANERS 00178993 04/24/2025 $ 1,601.70
Total $ 2,538,511.88
131
Agenda Item # 2.

MAY 2025
Vendor Name Check Number Date Issued Amount
AMAZON CAPITAL SERVICES INC 00178994 05/01/2025 $ 475.37 ANN OLIVER 00178995 05/01/2025 $ 307.57
ARGO CONSTRUCTION INC. 00178996 05/01/2025 $ 344,541.25 ATHLON OPTICS 00178997 05/01/2025 $ 2,453.99
BEAUCHAINE CONSULTING GROUP LLC 00178998 05/01/2025 $ 5,242.50 BERLINER COHEN LLP 00178999 05/01/2025 $ 27,152.50
BRENDA RAMIREZ-ESCOBAR 00179000 05/01/2025 $ 30.00
CALIFORNIA WATER SERVICE 00179001 05/01/2025 $ 1,515.92 CALTRANS 00179002 05/01/2025 $ 1,220.48
CINNAMON ENERGY SYSTEMS 00179003 05/01/2025 $ 800.00
CITY OF MOUNTAIN VIEW 00179004 05/01/2025 $ 266.22
CITY OF MOUNTAIN VIEW 00179005 05/01/2025 $ 266.22
CITY OF MOUNTAIN VIEW 00179006 05/01/2025 $ 8,614.53
COMCAST 00179007 05/01/2025 $ 107.73
CONCENTRA MEDICAL CENTERS 00179008 05/01/2025 $ 621.00
Cooke & Associates Inc. 00179009 05/01/2025 $ 2,134.30
COUNTY OF SANTA CLARA-OFFICE of the SHERIFF 00179010 05/01/2025 $ 5,584.32 Darryl Pang 00179011 05/01/2025 $ 375.00
DAVID J. POWERS & ASSOCIATES INC. 00179012 05/01/2025 $ 2,225.75 DEWBERRY ENGINEERS INC 00179013 05/01/2025 $ 1,319.70
DUANE WENDEROTH 00179014 05/01/2025 $ 318.38
EGAN JR. HIGH SCHOOL 00179015 05/01/2025 $ 1,540.00
ELIZABETH LAZO 00179016 05/01/2025 $ 164.48
FANGYU DING 00179017 05/01/2025 $ 92.32
GIANT CONSTRUCTION INC. 00179018 05/01/2025 $ 167,922.00 GLORIA DIAZ 00179019 05/01/2025 $ 57.00
GOVCONNECTION INC. 00179020 05/01/2025 $ 10,687.00
GRAINGER 00179021 05/01/2025 $ 505.86
GRAMMARLY INC 00179022 05/01/2025 $ 4,176.00
GRANITE ROCK CO 00179023 05/01/2025 $ 1,425.47
HdL COREN & CONE 00179024 05/01/2025 $ 2,416.16
HOME DEPOT CREDIT SERVICES 00179025 05/01/2025 $ 460.31 JOYCE TSUNODA 00179026 05/01/2025 $ 60.72
KATHLEEN BLANCHARD 00179027 05/01/2025 $ 446.08
LOS ALTOS HARDWARE INC 00179028 05/01/2025 $ 1,233.32
METRO MOBILE COMMUNICATIONS 00179029 05/01/2025 $ 382.50 NAVIA BENEFIT SOLUTIONS 00179030 05/01/2025 $ 1,983.40
O'REILLY AUTO ENTERPRISES LLC 00179031 05/01/2025 $ 132.32 PATRICIA JONES 00179032 05/01/2025 $ 142.00
PINA SHAH 00179033 05/01/2025 $ 268.50
SAN JOSE CONSERVATION CORPS 00179034 05/01/2025 $ 2,867.77 SANTA CLARA COUNTY CENTRAL FIRE PROTECTION 00179035 05/01/2025 $ 766,451.00 SANTA CLARA COUNTY DEPT OF ENVIRONMENTAL HEALTH 00179036 05/01/2025 $ 486.00 SHRI GOPAL GARG 00179037 05/01/2025 $ 320.54
STEPHANIE ATIGH 00179038 05/01/2025 $ 2,997.50
STERICYCLE INC 00179039 05/01/2025 $ 114.87
City of Los Altos
Positive Pay Bank File
132
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
STORMWIND LLC 00179040 05/01/2025 $ 4,995.00
SUMAN SIDANA 00179041 05/01/2025 $ 90.01
T-Mobile USA Inc. 00179042 05/01/2025 $ 769.38
THE DAILY POST 00179043 05/01/2025 $ 1,768.00
TOP DOG POLICE K9 TRAINING AND CONSULTING LLC 00179044 05/01/2025 $ 275.00 TRB AND ASSOCIATES INC 00179045 05/01/2025 $ 95,497.93
TRISTAR RISK MANAGEMENT 00179046 05/01/2025 $ 4,938.42
TYLER TECHNOLOGIES INC 00179047 05/01/2025 $ 23,143.00
U.S. BANK 00179048 05/01/2025 $ 1,355.00
VENCHE KAO 00179049 05/01/2025 $ 103.89
VIJAY KUMAR DHIR 00179050 05/01/2025 $ 139.19
WATRY DESIGN INC. 00179051 05/01/2025 $ 15,566.60
WHITE ROCK CYBERSECURITY 00179052 05/01/2025 $ 8,827.00 WINNER CHEVROLET INC. 00179053 05/01/2025 $ 127,217.16
101 VOICE 00179054 05/08/2025 $ 7.16
Ace Athletics Youth Soccer Academy (AAYSA) 00179055 05/08/2025 $ 500.00 ACHIEVEMENT ENGINEERING CORP. 00179056 05/08/2025 $ 1,944.00 AIM ENGINEERING CONSULTANTS INC. 00179057 05/08/2025 $ 17,774.78 ALL CITY MANAGEMENT SERVICES INC 00179058 05/08/2025 $ 45,788.80 ALMOND SCHOOL PTA 00179059 05/08/2025 $ 551.00
AMAZON CAPITAL SERVICES INC 00179060 05/08/2025 $ 707.86 AMAZON CAPITAL SERVICES INC 00179061 05/08/2025 $ 135.18 AMERICAN ASSOCIATION OF INDIVIDUAL INVESTORS 00179062 05/08/2025 $ 264.00 ANGELA BROWN 00179063 05/08/2025 $ 551.00
ASSOCIATION OF BAY AREA GOVERMENTS-ABAG 00179064 05/08/2025 $ 3,404.78 AT&T 00179065 05/08/2025 $ 4,197.99
BEAUCHAINE CONSULTING GROUP LLC 00179066 05/08/2025 $ 4,680.00 BENEFIT COORDINATORS CORP 00179067 05/08/2025 $ 7,120.44 BETTE FOLEY 00179068 05/08/2025 $ 117.95
BOY SCOUTS OF AMERICA 00179069 05/08/2025 $ 551.00
BPS TACTICAL INC 00179070 05/08/2025 $ 1,589.58
CALIFORNIA WATER SERVICE 00179071 05/08/2025 $ 2,084.18 Can V. Huynh 00179072 05/08/2025 $ 1,001.99
Candace Marie Bates Avina 00179073 05/08/2025 $ 173.08
CANTABILE YOUTH SINGERS 00179074 05/08/2025 $ 551.00
CHECKR INC. 00179075 05/08/2025 $ 1,654.14
CHIEN-SHENG TSENG 00179076 05/08/2025 $ 200.00
CITY OF CUPERTINO 00179077 05/08/2025 $ 350.74
CIVICPLUS LLC 00179078 05/08/2025 $ 7,547.40
CleanRiver Recycling Solutions 00179079 05/08/2025 $ 4,104.60 COMCAST 00179080 05/08/2025 $ 117.22
COMCAST BUSINESS 00179081 05/08/2025 $ 926.78
DAVID J. POWERS & ASSOCIATES INC. 00179082 05/08/2025 $ 1,233.75 DAVID LOPEZ 00179083 05/08/2025 $ 1,236.49
EAGLE SIGNS AND DESIGNS LLC 00179084 05/08/2025 $ 1,297.92 ELIZABETH KWAN 00179085 05/08/2025 $ 185.42
FIRST LOCK AND SECURITY TECHNOLOGIES 00179086 05/08/2025 $ 15.28 GARDENLAND POWER EQUIPMENT 00179087 05/08/2025 $ 2,159.72 GB Auto Service Inc/ Bruce's Tire & Auto 00179088 05/08/2025 $ 1,201.46 GGCW 00179089 05/08/2025 $ 551.00
GRAINGER 00179090 05/08/2025 $ 222.56
HARRIS AND ASSOCIATES 00179091 05/08/2025 $ 69,929.54
HINDERLITER DE LLAMAS & ASSOC 00179092 05/08/2025 $ 7,004.54 133
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
HOME DEPOT CREDIT SERVICES 00179093 05/08/2025 $ 5,301.60 IDI 00179094 05/08/2025 $ 85.00
IMPEC GROUP INC 00179095 05/08/2025 $ 32,365.00
INSIGHT PUBLIC SECTOR INC 00179096 05/08/2025 $ 2,193.65 INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00179097 05/08/2025 $ 1,216.95 IRVINE & JACHENS INC 00179098 05/08/2025 $ 649.29
JULIA RECKER 00179099 05/08/2025 $ 26.74
KASEYA US LLC 00179100 05/08/2025 $ 3,887.74
KIWANIS CLUB OF LOS ALTOS 00179101 05/08/2025 $ 551.00
KMVT COMMUNITY TELEVISION 00179102 05/08/2025 $ 18,150.24 LIEBERT CASSIDY WHITMORE 00179103 05/08/2025 $ 6,153.00 LONI B. DAVIS 00179104 05/08/2025 $ 199.00
LOS ALTOS ATHLETIC BOOSTERS 00179105 05/08/2025 $ 551.00 LOS ALTOS HARDWARE INC 00179106 05/08/2025 $ 313.66
LOS ALTOS PEACE OFFICERS ASSOCIATION 00179107 05/08/2025 $ 1,991.05 LOS ALTOS TOWN CRIER 00179108 05/08/2025 $ 1,764.00
MARY McDONALD 00179109 05/08/2025 $ 519.75
MATT MENDOZA 00179110 05/08/2025 $ 187.00
MICHAEL BAKER INTERNATIONAL 00179111 05/08/2025 $ 9,858.60 MISSION TRAIL WASTE SYSTEMS 00179112 05/08/2025 $ 32,321.93 MOUNTAIN VIEW-LOS ALTOS UNION HIGH SCHOOL DISTRICT 00179113 05/08/2025 $ 23.00 NAPA AUTO PARTS 00179114 05/08/2025 $ 83.36
NCL - ORCHARD VALLEY CHAPTER PRESIDENT 00179115 05/08/2025 $ 551.00 PACIFIC OFFICE AUTOMATION INC. 00179116 05/08/2025 $ 54,551.59 PAY PLUS SOLUTIONS 00179117 05/08/2025 $ 652.00
PENINSULA DEMOCRATIC COALITION 00179118 05/08/2025 $ 551.00 PENINSULA SWISS CLUB 00179119 05/08/2025 $ 551.00
PRESTIGE PRINTING AND GRAPHICS 00179120 05/08/2025 $ 626.13 REEL2e 00179121 05/08/2025 $ 551.00
RENEE GREENSTEIN 00179122 05/08/2025 $ 551.00
RINGCENTRAL INC. 00179123 05/08/2025 $ 4,300.82
Safety-Kleen Systems Inc. 00179124 05/08/2025 $ 594.82
SAN JOSE WATER COMPANY 00179125 05/08/2025 $ 248.49
SANITARY TRUCK DRIVERS & HELPERS 00179126 05/08/2025 $ 1,037.00 SCHAAF & WHEELER Consulting Civil Engineers INC 00179127 05/08/2025 $ 658.00 SCOTT GERDES 00179128 05/08/2025 $ 938.55
SHRED-IT USA 00179129 05/08/2025 $ 269.14
SODEXO OPERATIONS LLC (dba INREACH) 00179130 05/08/2025 $ 53.62 SPARTAN TOOL LLC 00179131 05/08/2025 $ 8,459.60
STAPLES ADVANTAGE 00179132 05/08/2025 $ 217.23
STAR CONCRETE 00179133 05/08/2025 $ 689.14
Statewide Traffic Safety and Signs Inc. 00179134 05/08/2025 $ 311.05 STRUCTECH ENGINEERING 00179135 05/08/2025 $ 30,547.73
SUMMIT UNIFORMS LLC 00179136 05/08/2025 $ 936.26
THE DAILY POST 00179137 05/08/2025 $ 708.75
THE REACH FOUNDATION 00179138 05/08/2025 $ 551.00
TRANS BAY ELEVATOR CORPORATION 00179139 05/08/2025 $ 120.00 TRIPEPI SMITH and ASSOCIATES INC. 00179140 05/08/2025 $ 2,206.25 VENCY WOO 00179141 05/08/2025 $ 23.66
VIJAY KUMAR DHIR 00179142 05/08/2025 $ 250.77
VIVIAN LEVITT 00179143 05/08/2025 $ 113.72
WEN CUI 00179144 05/08/2025 $ 30.00
ZORO TOOLS INC 00179145 05/08/2025 $ 36.62
134
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
Brian Waggenspack 00179146 05/13/2025 $ 50.00
GAURAV JAIN 00179147 05/13/2025 $ 30.00
Jennifer Moseley 00179148 05/13/2025 $ 20.00
Jihyun Lee 00179149 05/13/2025 $ 20.00
Judd Klement 00179150 05/13/2025 $ 50.00
Juliane Evans 00179151 05/13/2025 $ 50.00
Ken Yuan 00179152 05/13/2025 $ 20.00
Pawan Deshpande 00179153 05/13/2025 $ 30.00
Ping Wang 00179154 05/13/2025 $ 20.00
Priya Rajaraman 00179155 05/13/2025 $ 30.00
Rosie Jiang 00179156 05/13/2025 $ 50.00
Wenping Zhang 00179157 05/13/2025 $ 30.00
A GOOD SIGN & GRAPHICS CO. 00179158 05/15/2025 $ 23,348.50 ABSOLUTE SOFTWARE INC. 00179159 05/15/2025 $ 1,377.00
AMAZON CAPITAL SERVICES INC 00179160 05/15/2025 $ 110.16 ANAT KRISPIN 00179161 05/15/2025 $ 17.00
ARGO CONSTRUCTION INC. 00179162 05/15/2025 $ 65,360.00
AT&T 00179163 05/15/2025 $ 7,234.39
BEAUCHAINE CONSULTING GROUP LLC 00179164 05/15/2025 $ 6,502.50 COMCAST 00179165 05/15/2025 $ 1,007.59
CONCENTRA MEDICAL CENTERS 00179166 05/15/2025 $ 80.00
Dex Background Investigations 00179167 05/15/2025 $ 2,313.34 Elizabeth Checke 00179168 05/15/2025 $ 1,555.03
EMILY WONG 00179169 05/15/2025 $ 975.95
GOSERCO INC 00179170 05/15/2025 $ 18,649.55
GOVCONNECTION INC. 00179171 05/15/2025 $ 2,818.70
GRAINGER 00179172 05/15/2025 $ 1,034.51
Hanson Bridgett LLP 00179173 05/15/2025 $ 18,654.76
HOME DEPOT CREDIT SERVICES 00179174 05/15/2025 $ 2,995.13 IRENE CHIU 00179175 05/15/2025 $ 226.39
KMVT COMMUNITY TELEVISION 00179176 05/15/2025 $ 3,307.50 LANGUAGE LINE SERVICES 00179177 05/15/2025 $ 119.38
LOS ALTOS HARDWARE INC 00179178 05/15/2025 $ 661.61
LOS ALTOS HISTORY MUSEUM 00179179 05/15/2025 $ 60,000.00 McALMONT INTERPRETING GROUP LLC 00179180 05/15/2025 $ 2,760.00 MISAC 00179181 05/15/2025 $ 1,095.00
PACE SUPPLY CORP 00179182 05/15/2025 $ 1,475.70
PREFERRED ALLIANCE INC 00179183 05/15/2025 $ 232.48
PUBLIC TRUST ADVISORS LLC 00179184 05/15/2025 $ 2,853.22 RANCHO 76 INC 00179185 05/15/2025 $ 259.75
RED WING BUSINESS ADVANTAGE ACCOUNT 00179186 05/15/2025 $ 1,316.27 ROSS RECREATION EQUIPMENT INC. 00179187 05/15/2025 $ 234.34 SANTA CLARA COUNTY 00179188 05/15/2025 $ 570.50
SDI PRESENCE LLC 00179189 05/15/2025 $ 7,628.09
STEVEN SPILLMAN 00179190 05/15/2025 $ 71.31
TIMOTHY KRAPIVKIN 00179191 05/15/2025 $ 235.74
TRISTAR RISK MANAGEMENT 00179192 05/15/2025 $ 34,142.71 VESTIS 00179193 05/15/2025 $ 501.50
AIMEE MAJOR 00179194 05/22/2025 $ 3,043.11
ANDERSON BRULE ARCHITECTS 00179195 05/22/2025 $ 19,457.12 ANTHONY FRIEBEL 00179196 05/22/2025 $ 2,164.79
ARIA ELECTRIC CONSTRUCTION 00179197 05/22/2025 $ 107,307.25 Arthur James Browning IV 00179198 05/22/2025 $ 200.00
135
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
Bear Electrical Solutions Inc. 00179199 05/22/2025 $ 1,540.00 BEAUCHAINE CONSULTING GROUP LLC 00179200 05/22/2025 $ 5,265.00 CALIFORNIA WATER SERVICE 00179201 05/22/2025 $ 61,021.86 CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE INC. 00179202 05/22/2025 $ 24,224.74 COUNTY OF SANTA CLARA - HHW PROGRAM 00179203 05/22/2025 $ 12,004.00 DHGJ ENTERPRISES INC - DAVID WEBER 00179204 05/22/2025 $ 972.34 DOGGIE WALK BAGS INC 00179205 05/22/2025 $ 287.83
Donna Santistevan 00179206 05/22/2025 $ 25.00
EDGES ELECTRICAL GROUP LLC 00179207 05/22/2025 $ 870.63 ERIN HAMSON 00179208 05/22/2025 $ 1,150.00
GIULIANI & KULL INC 00179209 05/22/2025 $ 1,275.00
GOSERCO INC 00179210 05/22/2025 $ 10,549.55
GOVCONNECTION INC. 00179211 05/22/2025 $ 895.07
GRAINGER 00179212 05/22/2025 $ 204.43
GRANITE ROCK CO 00179213 05/22/2025 $ 5,569.01
HARRIS AND ASSOCIATES 00179214 05/22/2025 $ 480.00
HD SUPPLY formerly HOME DEPOT PRO 00179215 05/22/2025 $ 1,218.56 HOME DEPOT CREDIT SERVICES 00179216 05/22/2025 $ 828.92 HY Floor & Gameline Painting 00179217 05/22/2025 $ 7,866.00 INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00179218 05/22/2025 $ 4,163.90 LAPLINK SOFTWARE INC. 00179219 05/22/2025 $ 306.00
LOS ALTOS HARDWARE INC 00179220 05/22/2025 $ 578.92
LOS ALTOS TOWN CRIER 00179221 05/22/2025 $ 187.50
MOUNTAIN VIEW GARDEN CENTER 00179222 05/22/2025 $ 1,406.45 PACIFIC GAS AND ELECTRIC CO 00179223 05/22/2025 $ 9,576.57 PACIFIC GAS AND ELECTRIC CO 00179224 05/22/2025 $ 158.80 PACIFIC GAS AND ELECTRIC CO 00179225 05/22/2025 $ 107.39 PINA SHAH 00179226 05/22/2025 $ 398.56
R3 CONSULTING GROUP 00179227 05/22/2025 $ 21,074.67
RAYMOND C. ROAN 00179228 05/22/2025 $ 200.00
RJ ELECTRICAL INC - WEICHENG REN 00179229 05/22/2025 $ 215.21 SANBELL-BAY AREA 00179230 05/22/2025 $ 99,603.00
SANTA CLARA COUNTY OFFICE OF THE SHERIFF 00179231 05/22/2025 $ 86.00 SHAW HR CONSULTING 00179232 05/22/2025 $ 1,557.50
SPOKE HS INC 00179233 05/22/2025 $ 175.00
SUPERION LLC 00179234 05/22/2025 $ 16,836.07
The Lew Edwards Group 00179235 05/22/2025 $ 13,500.00
THOR AUDIO SOLUTIONS 00179236 05/22/2025 $ 14,000.00
TRACIE BANUELOS 00179237 05/22/2025 $ 475.00
TYLER TECHNOLOGIES INC 00179238 05/22/2025 $ 2,608.00
UNITED RENTALS (NORTH AMERICA) INC 00179239 05/22/2025 $ 134.81 VENCHE KAO 00179240 05/22/2025 $ 218.70
VESTRA RESOURCES INC 00179241 05/22/2025 $ 500.25
VIJAY KUMAR DHIR 00179242 05/22/2025 $ 152.16
WATRY DESIGN INC. 00179243 05/22/2025 $ 18,550.99
WESTLAKE ACE HARDWARE 00179244 05/22/2025 $ 59.10
AGILEBITS INC 00179245 05/29/2025 $ 3,000.00
ALL CITY MANAGEMENT SERVICES INC 00179246 05/29/2025 $ 30,320.67 AT&T MOBILITY 00179247 05/29/2025 $ 1,432.04
AT&T MOBILITY 00179248 05/29/2025 $ 2,903.28
Bear Electrical Solutions Inc. 00179249 05/29/2025 $ 940.00 CARLOS PEREZ 00179250 05/29/2025 $ 300.00
COMCAST 00179251 05/29/2025 $ 107.29
136
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
COMCAST 00179252 05/29/2025 $ 220.04
CORNERSTONE EARTH GROUP INC. 00179253 05/29/2025 $ 22,219.50 CREATIVE WINDOW INTERIORS INC 00179254 05/29/2025 $ 4,343.00 DKF SOLUTIONS GROUP LLC 00179255 05/29/2025 $ 7,603.00
EDGES ELECTRICAL GROUP LLC 00179256 05/29/2025 $ 1,693.69 ESRI INC 00179257 05/29/2025 $ 1,199.45
GOVCONNECTION INC. 00179258 05/29/2025 $ 60.84
GRAINGER 00179259 05/29/2025 $ 416.49
HD SUPPLY formerly HOME DEPOT PRO 00179260 05/29/2025 $ 1,735.22 HOME DEPOT CREDIT SERVICES 00179261 05/29/2025 $ 277.42 JOHNSTONE SUPPLY 00179262 05/29/2025 $ 319.25
LEXIPOL LLC 00179263 05/29/2025 $ 12,065.81
LINDE GAS & EQUIPMENT INC. 00179264 05/29/2025 $ 75.11
LOOKINGPOINT INC. 00179265 05/29/2025 $ 11,575.68
LOS ALTOS HARDWARE INC 00179266 05/29/2025 $ 934.13
MAS MODERN MARKETING INC 00179267 05/29/2025 $ 2,561.70 MONICA GALLARDO-MELKESIAN 00179268 05/29/2025 $ 154.00
NOLL & TAM ARCHITECTS 00179269 05/29/2025 $ 436.88
PACIFIC GAS AND ELECTRIC CO 00179270 05/29/2025 $ 1,392.94 PACIFIC GAS AND ELECTRIC CO 00179271 05/29/2025 $ 87.16 PACIFIC GAS AND ELECTRIC CO 00179272 05/29/2025 $ 19,824.31 PACIFIC GAS AND ELECTRIC CO 00179273 05/29/2025 $ 204.20 PACIFIC GAS AND ELECTRIC CO 00179274 05/29/2025 $ 11,568.92 PACIFIC GAS AND ELECTRIC CO 00179275 05/29/2025 $ 101.12 PACIFIC OFFICE AUTOMATION INC. 00179276 05/29/2025 $ 1,331.33 PRESTIGE PRINTING AND GRAPHICS 00179277 05/29/2025 $ 122.87 PRIMO BRANDS 00179278 05/29/2025 $ 154.87
REDWOOD TRADING POST 00179279 05/29/2025 $ 274.63
SALVADOR MENDOZA 00179280 05/29/2025 $ 135.00
SCCSET 00179281 05/29/2025 $ 10,000.00
SHRED-IT USA 00179282 05/29/2025 $ 269.14
SMARTCOVER SYSTEMS 00179283 05/29/2025 $ 1,665.00
SODEXO OPERATIONS LLC (dba INREACH) 00179284 05/29/2025 $ 53.62 SUMMIT UNIFORMS LLC 00179285 05/29/2025 $ 2,559.38
SUNNYVALE FORD INC 00179286 05/29/2025 $ 188.75
SUPERION LLC 00179287 05/29/2025 $ 3,988.07
TRISTAR RISK MANAGEMENT 00179288 05/29/2025 $ 4,938.38
TYLER TECHNOLOGIES INC 00179289 05/29/2025 $ 6,520.00
U.S. BANK 00179290 05/29/2025 $ 53,293.48
Veena Jain 00179291 05/29/2025 $ 189.55
VESTIS 00179292 05/29/2025 $ 866.42
Victor Chen 00179293 05/29/2025 $ 386.85
Total $ 3,055,892.10
137
Agenda Item # 2.

JUNE 2025
Vendor Name Check Number Date Issued Amount
101 VOICE 00179294 06/05/2025 $ 7.16
AAA FIRE PROTECTION SERVICES 00179295 06/05/2025 $ 600.75 ABLE CONSTRUCTION GROUP INC. 00179296 06/05/2025 $ 38,123.61 AIM ENGINEERING CONSULTANTS INC. 00179297 06/05/2025 $ 21,644.26 ALPHAGRAPHICS SUNNYVALE 00179298 06/05/2025 $ 301.96
AMAZON CAPITAL SERVICES INC 00179299 06/05/2025 $ 97.70 ANDREW W ISHAK 00179300 06/05/2025 $ 450.00
AT&T 00179301 06/05/2025 $ 4,176.73
BAY CITIES JOINT POWERS INSURANCE AUTHORITY 00179302 06/05/2025 $ 2,364.57 BERLINER COHEN LLP 00179303 06/05/2025 $ 35,463.73
BETTERMENT WORKS LLC 00179304 06/05/2025 $ 2,000.00
BOSCO OIL INC DBA VALLEY OIL 00179305 06/05/2025 $ 13,503.95 CALIFORNIA WATER SERVICE 00179306 06/05/2025 $ 2,734.39 CLEANSWEEP SERVICES INC. 00179307 06/05/2025 $ 16,819.67 CMRS-FP 00179308 06/05/2025 $ 3,000.00
COMCAST 00179309 06/05/2025 $ 117.22
COMCAST BUSINESS 00179310 06/05/2025 $ 926.78
CRAFCO INC 00179311 06/05/2025 $ 13,530.80
CREATIVE WINDOW INTERIORS INC 00179312 06/05/2025 $ 3,660.00 Darryl Pang 00179313 06/05/2025 $ 375.00
DAVID J. POWERS & ASSOCIATES INC. 00179314 06/05/2025 $ 8,297.75 DEVIL MOUNTAIN WHOLESALE NURSERY 00179315 06/05/2025 $ 1,320.41 DEWBERRY ENGINEERS INC 00179316 06/05/2025 $ 434.00
DocuSign Inc. 00179317 06/05/2025 $ 4,426.16
DUNN-EDWARDS CORPORATION 00179318 06/05/2025 $ 1,281.14 EDGES ELECTRICAL GROUP LLC 00179319 06/05/2025 $ 85.31
EEC ENVIRONMENTAL 00179320 06/05/2025 $ 22,503.75
FV ARCHITECTURE LLC 00179321 06/05/2025 $ 4,200.00
GB Auto Service Inc/ Bruce's Tire & Auto 00179322 06/05/2025 $ 1,303.69 GIANT CONSTRUCTION INC. 00179323 06/05/2025 $ 335,565.65 Godbe Research 00179324 06/05/2025 $ 37,825.00
GRAINGER 00179325 06/05/2025 $ 150.08
GRANITE ROCK CO 00179326 06/05/2025 $ 737.69
GRASSROOTS ECOLOGY 00179327 06/05/2025 $ 23,875.00
HOME DEPOT CREDIT SERVICES 00179328 06/05/2025 $ 3,936.64 INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00179329 06/05/2025 $ 1,216.95 JOHNSTONE SUPPLY 00179330 06/05/2025 $ 711.17
LIEBERT CASSIDY WHITMORE 00179331 06/05/2025 $ 15,036.00 LOS ALTOS HARDWARE INC 00179332 06/05/2025 $ 558.43
MALLORY SAFETY AND SUPPLY LLC 00179333 06/05/2025 $ 1,602.05 MARK ENTERPRISES TECHNOLOGIES LLC 00179334 06/05/2025 $ 76,822.70 METRO MOBILE COMMUNICATIONS 00179335 06/05/2025 $ 382.50 MICHAEL DONECHO 00179336 06/05/2025 $ 315.79
MISSION TRAIL WASTE SYSTEMS 00179337 06/05/2025 $ 36,590.68 National Construction Rentals Inc. 00179338 06/05/2025 $ 1,042.44 OAK ALARM COMPANY 00179339 06/05/2025 $ 1,512.00
City of Los Altos
Positive Pay Bank File
138
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
PACIFIC GAS AND ELECTRIC CO 00179340 06/05/2025 $ 2,094.11 PAY PLUS SOLUTIONS 00179341 06/05/2025 $ 652.00
RANCHO 76 INC 00179342 06/05/2025 $ 536.88
REBARTS INTERIORS LLC 00179343 06/05/2025 $ 2,652.22
RINGCENTRAL INC. 00179344 06/05/2025 $ 4,301.38
SAN JOSE WATER COMPANY 00179345 06/05/2025 $ 217.43
SCOTT GERDES 00179346 06/05/2025 $ 824.14
SENDnLINK 00179347 06/05/2025 $ 734.90
SHAUNA MCKIMMIE 00179348 06/05/2025 $ 466.00
STAPLES ADVANTAGE 00179349 06/05/2025 $ 252.09
STRUCTECH ENGINEERING 00179350 06/05/2025 $ 37,966.03
THE DAILY POST 00179351 06/05/2025 $ 1,361.25
TRAFFIC PATTERNS 00179352 06/05/2025 $ 11,000.00
TRI-CITY LOCK COMPANY 00179353 06/05/2025 $ 293.67
U.S. BANK 00179354 06/05/2025 $ 1,327.00
WEBSTER BANK 00179355 06/05/2025 $ 527,561.77
WECO INDUSTRIES LLC 00179356 06/05/2025 $ 525.00
1ST CHURCH OF CHRIST SCIENTIST 00179357 06/12/2025 $ 551.00 ABLE CONSTRUCTION GROUP INC. 00179358 06/12/2025 $ 1,905.00 ACHIEVEMENT ENGINEERING CORP. 00179359 06/12/2025 $ 1,092.00 AIA SILICON VALLEY 00179360 06/12/2025 $ 551.00
AIR FILTER SUPPLY INC 00179361 06/12/2025 $ 1,699.20
ALAN ENRIQUE UGARTE 00179362 06/12/2025 $ 1,150.00
ALL CITY MANAGEMENT SERVICES INC 00179363 06/12/2025 $ 30,691.02 Amazon Capital Services Inc 00179364 06/12/2025 $ 43.63 ANDERSON BRULE ARCHITECTS 00179365 06/12/2025 $ 15,604.68 ARGO CONSTRUCTION INC. 00179366 06/12/2025 $ 66,262.50
ARIA ELECTRIC CONSTRUCTION 00179367 06/12/2025 $ 141,930.00 ASSOCIATION OF BAY AREA GOVERMENTS-ABAG 00179368 06/12/2025 $ 3,404.78 AT&T MOBILITY 00179369 06/12/2025 $ 720.86
BAY AREA PL SERVICES 00179370 06/12/2025 $ 300.00
BEAUCHAINE CONSULTING GROUP LLC 00179371 06/12/2025 $ 10,710.00 BENEFIT COORDINATORS CORP 00179372 06/12/2025 $ 6,678.78 BETTE FOLEY 00179373 06/12/2025 $ 110.51
BETTERMENT WORKS LLC 00179374 06/12/2025 $ 2,000.00
BOSCO OIL INC DBA VALLEY OIL 00179375 06/12/2025 $ 9,483.11 BRENDA RAMIREZ-ESCOBAR 00179376 06/12/2025 $ 1,150.00
BRIAN WERNER 00179377 06/12/2025 $ 250.36
BRYAN TROYER 00179378 06/12/2025 $ 1,476.72
CALIFORNIA WATER SERVICE 00179379 06/12/2025 $ 1,823.30 CENTURY GRAPHICS 00179380 06/12/2025 $ 4,997.50
CHIEN-SHENG TSENG 00179381 06/12/2025 $ 255.49
CLAIRE NOONAN 00179382 06/12/2025 $ 551.00
CMRS-FP 00179383 06/12/2025 $ 1,000.00
COMCAST 00179384 06/12/2025 $ 1,005.83
COMCAST 00179385 06/12/2025 $ 128.45
CONCENTRA MEDICAL CENTERS 00179386 06/12/2025 $ 929.00
COUNTY OF SANTA CLARA-OFFICE of the SHERIFF 00179387 06/12/2025 $ 360.00 CREATIVE WINDOW INTERIORS INC 00179388 06/12/2025 $ 3,055.00 DAVID J. POWERS & ASSOCIATES INC. 00179389 06/12/2025 $ 153.75 DOGGIE WALK BAGS INC 00179390 06/12/2025 $ 287.83
Donna Santistevan 00179391 06/12/2025 $ 58.62
DUANE WENDEROTH 00179392 06/12/2025 $ 286.70
139
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
EDGES ELECTRICAL GROUP LLC 00179393 06/12/2025 $ 553.97 ELIZABETH KWAN 00179394 06/12/2025 $ 100.39
ELVIA ROSA GUEVARA 00179395 06/12/2025 $ 1,150.00
EXPRESS PLUMBING 00179396 06/12/2025 $ 191,750.00
FEDEX 00179397 06/12/2025 $ 40.52
Flamenco Society of Northern California in San Jos 00179398 06/12/2025 $ 551.00 FRANCOTYP-POSTALIA INC 00179399 06/12/2025 $ 86.85
GLORIA DIAZ 00179400 06/12/2025 $ 1,150.00
GOOD CITY COMPANY 00179401 06/12/2025 $ 1,771.00
GRAINGER 00179402 06/12/2025 $ 1,571.47
GRANITE ROCK CO 00179403 06/12/2025 $ 4,581.11
GREATAMERICA FINANCIAL SERVICES CORP. 00179404 06/12/2025 $ 290.25 HARRY HALVORSEN 00179405 06/12/2025 $ 1,150.00
HEATHER CRESSALL 00179406 06/12/2025 $ 1,702.70
HECTOR LOPEZ 00179407 06/12/2025 $ 1,150.00
HOME DEPOT CREDIT SERVICES 00179408 06/12/2025 $ 252.87 IMPEC GROUP INC 00179409 06/12/2025 $ 32,365.00
INSIGHT PUBLIC SECTOR INC 00179410 06/12/2025 $ 2,869.26 JAGDISH SINGH 00179411 06/12/2025 $ 62.15
JAMESON KENWAY 00179412 06/12/2025 $ 2,000.00
JET MULCH INC. 00179413 06/12/2025 $ 33,949.51
JOHN MILLER 00179414 06/12/2025 $ 164.38
JOHN W PARKER II 00179415 06/12/2025 $ 1,150.00
JOHNSON ROBERTS & ASSOCIATES INC 00179416 06/12/2025 $ 273.00 KATHLEEN BLANCHARD 00179417 06/12/2025 $ 311.97
KMVT COMMUNITY TELEVISION 00179418 06/12/2025 $ 2,040.35 LC ACTION POLICE SUPPLY 00179419 06/12/2025 $ 75,145.16 LEXISNEXIS RISK DATA MGT LLC 00179420 06/12/2025 $ 1,115.40 LOOKINGPOINT INC. 00179421 06/12/2025 $ 21,631.03
LOS ALTOS HARDWARE INC 00179422 06/12/2025 $ 251.12
LOS ALTOS TOWN CRIER 00179423 06/12/2025 $ 2,064.26
MAS MODERN MARKETING INC 00179424 06/12/2025 $ 2,712.52 MOTOROLA SOLUTIONS INC. 00179425 06/12/2025 $ 1,500.00
MOUNTAIN VIEW-LOS ALTOS UNION HIGH SCHOOL DISTRICT 00179426 06/12/2025 $ 46.00 NANCY TUCKER 00179427 06/12/2025 $ 136.54
NAVIA BENEFIT SOLUTIONS 00179428 06/12/2025 $ 1,989.10
NBS GOVERNMENT FINANCE GROUP 00179429 06/12/2025 $ 10,027.73 OAK ALARM COMPANY 00179430 06/12/2025 $ 5,000.00
ODP BUSINESS SOLUTIONS LLC 00179431 06/12/2025 $ 144.81 OPENPATH SECURITY INC. 00179432 06/12/2025 $ 3,306.00
PACIFIC GAS AND ELECTRIC CO 00179433 06/12/2025 $ 168.36 PINNACLE FUEL COMPLIANCE SERVICES INC 00179434 06/12/2025 $ 5,385.00 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 00179435 06/12/2025 $ 680.21 PREFERRED ALLIANCE INC 00179436 06/12/2025 $ 232.48
RICK SEIKALY 00179437 06/12/2025 $ 1,887.50
SAN DIEGO POLICE EQUIPMENT 00179438 06/12/2025 $ 4,121.45 SARA CALLAHAN 00179439 06/12/2025 $ 309.38
SDI PRESENCE LLC 00179440 06/12/2025 $ 9,360.00
SHUSHENG LU 00179441 06/12/2025 $ 176.00
SNEHAL BALAJI 00179442 06/12/2025 $ 551.00
SPARK HIRE INC. 00179443 06/12/2025 $ 6,048.00
STAPLES ADVANTAGE 00179444 06/12/2025 $ 566.93
STEPHANIE CHAUDRU de RAYNAL 00179445 06/12/2025 $ 3,750.00 140
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
STERICYCLE INC 00179446 06/12/2025 $ 114.87
STEVEN TODD APFELBERG 00179447 06/12/2025 $ 1,150.00
SWAN ENTERTAINMENT CLIENT TRUST ACCOUNT 00179448 06/12/2025 $ 5,000.00 TOP DOG POLICE K9 TRAINING AND CONSULTING LLC 00179449 06/12/2025 $ 275.00 TRANS BAY ELEVATOR CORPORATION 00179450 06/12/2025 $ 120.00 TRIPEPI SMITH and ASSOCIATES INC. 00179451 06/12/2025 $ 2,125.00 TRISTAR RISK MANAGEMENT 00179452 06/12/2025 $ 26,861.22 VERIZON WIRELESS 00179453 06/12/2025 $ 407.68
WATRY DESIGN INC. 00179454 06/12/2025 $ 65,932.50
WEBTOWN DRY CLEANERS 00179455 06/12/2025 $ 1,752.30
WEST COAST ARBORISTS INC 00179456 06/12/2025 $ 46,510.00 YOULEE LEE 00179457 06/12/2025 $ 1,150.00
ZORO TOOLS INC 00179458 06/12/2025 $ 471.43
4IMPRINT INC 00179459 06/18/2025 $ 5,530.99
ACTION SIGN SYSTEMS INC. 00179460 06/18/2025 $ 503.97
ALERT PLUMBING INC 00179461 06/18/2025 $ 2,348.79
AMAZON CAPITAL SERVICES INC 00179462 06/18/2025 $ 29.44 ANDERSON BRULE ARCHITECTS 00179463 06/18/2025 $ 19,630.48 BAY CITIES JOINT POWERS INSURANCE AUTHORITY 00179464 06/18/2025 $ 31,716.93 BEAUCHAINE CONSULTING GROUP LLC 00179465 06/18/2025 $ 6,937.50 CITY OF PALO ALTO - REV COLLECTIONS 00179466 06/18/2025 $ 1,274,397.69 CLEANSWEEP SERVICES INC. 00179467 06/18/2025 $ 16,873.15 COMCAST 00179468 06/18/2025 $ 220.04
Dex Background Investigations 00179469 06/18/2025 $ 2,812.74 ERIC ROSENTHAL 00179470 06/18/2025 $ 59.54
GINA ATKINSON 00179471 06/18/2025 $ 64.75
GRAINGER 00179472 06/18/2025 $ 1,008.67
H.A. BOWEN ELECTRIC INC. 00179473 06/18/2025 $ 60.25
Hanson Bridgett LLP 00179474 06/18/2025 $ 77,714.96
HONEY BUCKET 00179475 06/18/2025 $ 957.88
JOYCE TSUNODA 00179476 06/18/2025 $ 62.22
KMVT COMMUNITY TELEVISION 00179477 06/18/2025 $ 16,109.89 Kokila Doshi 00179478 06/18/2025 $ 798.82
LOS ALTOS HARDWARE INC 00179479 06/18/2025 $ 572.80
MICHAEL BAKER INTERNATIONAL 00179480 06/18/2025 $ 4,037.89 NARINDER KASTURIA 00179481 06/18/2025 $ 48.95
NOLL & TAM ARCHITECTS 00179482 06/18/2025 $ 800.00
NORD SECURITY INC. 00179483 06/18/2025 $ 4,000.00
NUTRIEN AG SOLUTIONS INC. 00179484 06/18/2025 $ 3,142.80 O'GRADY PAVING INC. 00179485 06/18/2025 $ 38,500.00
Page & Turnbull Inc. 00179486 06/18/2025 $ 3,900.00
PENINSULA UNIFORMS AND ARTISAN EMBROIDERY 00179487 06/18/2025 $ 13,429.29 PUBLIC TRUST ADVISORS LLC 00179488 06/18/2025 $ 2,956.27 SANTA CLARA COUNTY CENTRAL FIRE PROTECTION 00179489 06/18/2025 $ 1,502,552.00 SANTA CLARA COUNTY DEPT OF ENVIRONMENTAL HEALTH 00179490 06/18/2025 $ 1,107.00 SENDnLINK 00179491 06/18/2025 $ 8,522.42
SRIDHARAN RAGHUNATHAN 00179492 06/18/2025 $ 73.61
SUMAN SIDANA 00179493 06/18/2025 $ 116.41
SUMMIT UNIFORMS LLC 00179494 06/18/2025 $ 503.13
Susmita Mukherjee 00179495 06/18/2025 $ 605.77
TIMOTHY L KRAPIVKIN 00179496 06/18/2025 $ 260.00
ULINE 00179497 06/18/2025 $ 35,724.81
VEENA DESAI 00179498 06/18/2025 $ 50.74
141
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
VESTRA RESOURCES INC 00179499 06/18/2025 $ 419.75
VIJAY KUMAR DHIR 00179500 06/18/2025 $ 105.06
WBCP INC 00179501 06/18/2025 $ 12,900.00
WECO INDUSTRIES LLC 00179502 06/18/2025 $ 27,540.64
ZARI GANDJEI 00179503 06/18/2025 $ 65.92
AARON BRENDAN MOORE 00179504 06/26/2025 $ 1,704.00
ABLE CONSTRUCTION GROUP INC. 00179505 06/26/2025 $ 1,930.00 ABS HEATING & AIR CONDITIONING 00179506 06/26/2025 $ 842.03 ACTERRA: Action for a Healthy Planet 00179507 06/26/2025 $ 30,504.00 ALEXIS IWASAKI 00179508 06/26/2025 $ 1,548.00
ALPHAGRAPHICS SUNNYVALE 00179509 06/26/2025 $ 84.26
AMAZON CAPITAL SERVICES INC 00179510 06/26/2025 $ 556.95 AMS.NET INC 00179511 06/26/2025 $ 1,146.85
ANDREY VANEEV 00179512 06/26/2025 $ 551.00
ANGELA GAFFNEY 00179513 06/26/2025 $ 551.00
ANN HEPENSTAL 00179514 06/26/2025 $ 2,135.00
AT&T 00179515 06/26/2025 $ 7,232.60
AT&T MOBILITY 00179516 06/26/2025 $ 2,639.05
Bear Electrical Solutions Inc. 00179517 06/26/2025 $ 17,631.80 BEAUCHAINE CONSULTING GROUP LLC 00179518 06/26/2025 $ 8,980.00 BENDPAK INC 00179519 06/26/2025 $ 13,083.14
Boucher Law PC 00179520 06/26/2025 $ 21,593.50
C2R ENGINEERING INC 00179521 06/26/2025 $ 367,752.60
CADD MICROSYSTEMS INC 00179522 06/26/2025 $ 2,600.00
CALIFORNIA WATER SERVICE 00179523 06/26/2025 $ 79,205.23 CASEY JENSEN-RICHARDSON 00179524 06/26/2025 $ 116.95
CDW GOVERNMENT INC. 00179525 06/26/2025 $ 1,704.00
CHASE PAPAROTTI 00179526 06/26/2025 $ 25.00
CHIA YIN MELODY WU 00179527 06/26/2025 $ 302.40
CINDY KLEIN 00179528 06/26/2025 $ 666.25
CITY OF MOUNTAIN VIEW 00179529 06/26/2025 $ 291.82
CITY OF MOUNTAIN VIEW 00179530 06/26/2025 $ 291.82
CIVICPLUS LLC 00179531 06/26/2025 $ 6,041.59
CONCENTRA MEDICAL CENTERS 00179532 06/26/2025 $ 216.00
DAHL'S EQUIPMENT RENTALS INC 00179533 06/26/2025 $ 900.00 DAVID J. POWERS & ASSOCIATES INC. 00179534 06/26/2025 $ 1,142.00 DAVID LOPEZ 00179535 06/26/2025 $ 3,388.98
DEL CONTE'S LANDSCAPING INC. 00179536 06/26/2025 $ 34,686.00 DEVIL MOUNTAIN WHOLESALE NURSERY 00179537 06/26/2025 $ 1,320.41 Dex Background Investigations 00179538 06/26/2025 $ 2,102.40 EAGLE SIGNS AND DESIGNS LLC 00179539 06/26/2025 $ 1,297.92 EDGES ELECTRICAL GROUP LLC 00179540 06/26/2025 $ 129.31 EMERGENCY VEHICLE OUTFITTING COMPANY 00179541 06/26/2025 $ 39,055.06 ERICA EWING 00179542 06/26/2025 $ 1,359.37
EXCLUSIVELY ROOFING INC - CHRISTOPHER BROWN 00179543 06/26/2025 $ 776.32 FERGUSON ENTERPRISES LLC #686 00179544 06/26/2025 $ 359.92 FIRST LOCK AND SECURITY TECHNOLOGIES 00179545 06/26/2025 $ 39.29 FRANKIE'S AWARDS 00179546 06/26/2025 $ 745.39
GARDENLAND POWER EQUIPMENT 00179547 06/26/2025 $ 597.23 GIANT CONSTRUCTION INC. 00179548 06/26/2025 $ 497,442.92 GIULIANI & KULL INC 00179549 06/26/2025 $ 425.00
GRAINGER 00179550 06/26/2025 $ 1,726.25
GRANITE ROCK CO 00179551 06/26/2025 $ 1,768.71
142
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
Hema Gidwani Rajpal 00179552 06/26/2025 $ 72.00
HOME DEPOT CREDIT SERVICES 00179553 06/26/2025 $ 2,290.22 IMPERIAL SPRINKLER SUPPLY 00179554 06/26/2025 $ 299.70
INSULATION GURU INC. 00179555 06/26/2025 $ 1,747.36
INTERSTATE TRAFFIC CONTROL PRODUCTS INC. 00179556 06/26/2025 $ 207.05 JOHNSTONE SUPPLY 00179557 06/26/2025 $ 7,913.57
JUAN P. ZAMORA - 1P ELECTRIC 00179558 06/26/2025 $ 215.21 KAREN JANOWSKI 00179559 06/26/2025 $ 551.00
Karl L Konnerth 00179560 06/26/2025 $ 319.80
KEEPER GOALS 00179561 06/26/2025 $ 1,545.00
Kensuke Sumii 00179562 06/26/2025 $ 288.00
LINDE GAS & EQUIPMENT INC. 00179563 06/26/2025 $ 24.80
LOS ALTOS HARDWARE INC 00179564 06/26/2025 $ 1,423.79
LOS ALTOS MOUNTAIN VIEW COMMUNITY FOUNDATION 00179565 06/26/2025 $ 1,941.80 LOS ALTOS SCHOOL DISTRICT 00179566 06/26/2025 $ 18,000.00 LOUIE ELECTRIC 00179567 06/26/2025 $ 215.21
LOZANO SUNNYVALE CAR WASH 00179568 06/26/2025 $ 25.00
LYN ROGERS 00179569 06/26/2025 $ 440.40
MANUEL MINZER 00179570 06/26/2025 $ 5,355.00
MARYAM MOSHIRY 00179571 06/26/2025 $ 2,001.00
MATT MENDOZA 00179572 06/26/2025 $ 187.00
MB TOOLS 00179573 06/26/2025 $ 2,194.97
MIKE COBB CREATIVE 00179574 06/26/2025 $ 2,067.50
MONIMA BARUAH 00179575 06/26/2025 $ 551.00
MUNISERVICES LLC 00179576 06/26/2025 $ 3,500.60
NAI-YU CHUANG 00179577 06/26/2025 $ 131.68
NAPA AUTO PARTS 00179578 06/26/2025 $ 995.85
NBS GOVERNMENT FINANCE GROUP 00179579 06/26/2025 $ 5,032.09 NUTRIEN AG SOLUTIONS INC. 00179580 06/26/2025 $ 3,186.45 O'REILLY AUTO ENTERPRISES LLC 00179581 06/26/2025 $ 1,032.86 ODP BUSINESS SOLUTIONS LLC 00179582 06/26/2025 $ 228.56 PACIFIC GAS AND ELECTRIC CO 00179583 06/26/2025 $ 8,843.24 PACIFIC GAS AND ELECTRIC CO 00179584 06/26/2025 $ 1,827.74 PACIFIC GAS AND ELECTRIC CO 00179585 06/26/2025 $ 2,354.51 PACIFIC GAS AND ELECTRIC CO 00179586 06/26/2025 $ 219.30 PACIFIC GAS AND ELECTRIC CO 00179587 06/26/2025 $ 106.08 PARTY BY ALINA 00179588 06/26/2025 $ 787.50
PENINSULA BATTERY INC. 00179589 06/26/2025 $ 263.85
PENINSULA UNIFORMS AND ARTISAN EMBROIDERY 00179590 06/26/2025 $ 61.37 PETER K McDONNELL 00179591 06/26/2025 $ 700.00
PRIMO BRANDS 00179592 06/26/2025 $ 111.00
R3 CONSULTING GROUP 00179593 06/26/2025 $ 15,953.23
RAYMOND C. ROAN 00179594 06/26/2025 $ 2,402.40
RINISHA GOLANI 00179595 06/26/2025 $ 25.00
RISE 2 REALIZE 00179596 06/26/2025 $ 551.00
ROSS RECREATION EQUIPMENT INC. 00179597 06/26/2025 $ 2,258.00 ROYAL BRASS INCORPORATED 00179598 06/26/2025 $ 237.53
SANBELL-BAY AREA 00179599 06/26/2025 $ 14,652.00
SHAIJA SALIM ALI 00179600 06/26/2025 $ 987.00
SHEPPARD MULLIN RICHTER AND HAMPTON LLP 00179601 06/26/2025 $ 1,824.00 SHEZADI MERCHANT 00179602 06/26/2025 $ 987.00
SLAKEY BROTHERS INC. 00179603 06/26/2025 $ 849.27
SOLAR TECHNOLOGIES 00179604 06/26/2025 $ 687.65
143
Agenda Item # 2.

Vendor Name Check Number Date Issued Amount
SONG PINE and STONE 00179605 06/26/2025 $ 308.60
SPARTAN TOOL LLC 00179606 06/26/2025 $ 2,936.22
Statewide Traffic Safety and Signs Inc. 00179607 06/26/2025 $ 3,809.45 STRUCTECH ENGINEERING 00179608 06/26/2025 $ 8,676.71
T-Mobile USA Inc. 00179609 06/26/2025 $ 993.62
Tesla Energy Operations Inc 00179610 06/26/2025 $ 129.50 THOMAS SARSFIELD 00179611 06/26/2025 $ 4,777.50
TRB AND ASSOCIATES INC 00179612 06/26/2025 $ 90,768.20
U.S. BANK 00179613 06/26/2025 $ 65,396.40
ULINE 00179614 06/26/2025 $ 6,611.10
UNITED RENTALS (NORTH AMERICA) INC 00179615 06/26/2025 $ 1,324.24 UNITED STORM WATER INC 00179616 06/26/2025 $ 11,473.00
VENCY WOO 00179617 06/26/2025 $ 1,295.00
VERIZON WIRELESS 00179618 06/26/2025 $ 428.94
VESTIS 00179619 06/26/2025 $ 770.68
VICTOR STANLEY LLC 00179620 06/26/2025 $ 6,401.29
VICTORIA BEBEE 00179621 06/26/2025 $ 1,105.00
VORTEX INDUSTRIES LLC 00179622 06/26/2025 $ 2,072.10
WECO INDUSTRIES LLC 00179623 06/26/2025 $ 1,567.79
WESTLAKE ACE HARDWARE 00179624 06/26/2025 $ 1,350.44
YOGA WITH MIKI 00179625 06/26/2025 $ 4,284.00
Total $ 6,858,384.68
144
Agenda Item # 2.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Anthony Carnesecca
Approved By: Gabe Engeland
Subject: Adoption of Resolution – Non-Profit and Civic Organization Meeting Fee Waiver Policy

COUNCIL PRIORITY AREA
☐Public Safety
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒General Government

RECOMMENDATION
Adopt a resolution updating the Non-Profit and Civic Organization Meeting Fee Waiver Policy.

FISCAL IMPACT
There is no fiscal impact associated with this proposal. However, expanding the fee waiver policy to groups fiscally sponsored by LAMVCF may cause rooms to rented for free as opposed to at market rate.

ENVIRONMENTAL REVIEW
This report is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970.

PREVIOUS COUNCIL CONSIDERATION
October 11, 2022

BACKGROUND
During the October 11, 2022 meeting, City Council provided direction to allow non-profit and civic organizations to use the Apricot room in the Los Altos Community Center weekdays (Monday through Thursday) during non-peak hours at no cost. This use is to be limited to once per month and depending upon the availability of the space.

DISCUSSION
As of September 8, 2025, the Los Altos Mountain View Community Foundation will transfer operations and maintenance of the Neutra House to the City of Los Altos. City staff recommends updating the current policy to reflect current and anticipated use. 145
Agenda Item # 3.

Moving forward, City staff recommends updates to the policy that will:
 Incorporate eligible fiscally-sponsored organizations of the Los Altos Mountain View Community Foundation as a named group in the policy;
 Clarify the application procedure; and,
 Incorporate all city facilities as potential locations as opposed to only the Apricot room.

ATTACHMENTS

1. Resolution
146
Agenda Item # 3.

Page 1 ends

RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

UPDATING THE NON-PROFIT AND CIVIC ORGANIZATION MEETING FEE

WAIVER POLICY
WHEREAS, the purpose of this policy is to define the process for non-profit and civic organizations to request their monthly waiver for use of a City space for a meeting; and WHEREAS, this policy allows the City Manager or his or her designee to approve nonprofit and civic meeting waivers through a formalized process; and WHEREAS, providing waivers to certain nonprofit and civic organizations confers a public benefit to the City and the Los Altos community; and WHEREAS, this resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the policy attached hereto as Exhibit 1.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the ___ day of ____, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Pete Dailey, MAYOR
Attest:
_____________________________
Melissa Thurman, MMC, CITY CLERK
147
Agenda Item # 3.

Page 2 ends

Exhibit 1
Non-Profit and Civic Organization Meeting Fee Waiver Policy The purpose of this policy is to establish a process for non-profit and civic organizations to request fee waivers for meetings.

This policy is intended for the City’s sole benefit, and nothing herein is intended to confer any legal right or privilege on any member of the public.

City of Los Altos requires all non-profit organizations or Los Altos residents interested in having the City of Los Altos waive fees for a facility rental to meet all the below guidelines and submit a completed application packet.

1. Applicant Guidelines
a. The organization must be a nonprofit or civic organization, including, but not limited to, eligible fiscally-sponsored organizations of the Los Altos Mountain View Community Foundation.
b. The organization and meeting must both provide a direct benefit to the Los Altos community.
c. The event may not be political or religious in nature. d. The organization may only apply for one meeting fee waiver per month.

2. Application Requirements and Terms
a. Completed applications will be due 90 days prior to the event. b. The organization must provide insurance coverage as required by the City.

3. Application Procedure
a. Applicant will complete the Facility Rental Application Form, Non-Profit and Civic Organization Meeting Waiver Application Form, and supporting documentation.
b. Applicant will provide City staff with their requirements for the facility rental, including number of attendees, date and time of event, and preferred space. Applicants may request a preferred space for the event, but this policy does not guarantee that any eligible organizations will receive the preferred space.
c. City staff will review all available facilities that may meet the requirements for the facility rental, identify any available space at any of the City facilities, and provide those options to the applicant as options. d. All applications eligible under this process will be superseded by those of the City or by previously contracted use of space.

4. Review and Approval Process
a. Applications will be reviewed by City staff for completion. 148
Agenda Item # 3.

Page 3 ends

b. The City Manager or their designee will have the authority to approve waivers for nonprofit or civic organizations annually in an amount not to exceed the Council approved expenditure authority of the City Manager. 149
Agenda Item # 3.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Saskia Lagergren
Approved By: Gabriel Engeland
Subject: Accept COPS Grant Funding

COUNCIL PRIORITY AREA
☒Public Safety
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐General Government

RECOMMENDATION
Accept grant funding from the Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) and authorize revenue and allocate it to the Supplemental Law Enforcement Services Fund for Fiscal Year 2025/2026.

FISCAL IMPACT
If Council approves the proposed recommendation, the Police Department will continue to receive a minimum of $100,000 in annual SLESF funding. The allocation of SLESF funds will be maintained in the Supplemental Law Enforcement Fund, which is a special revenue fund, with corresponding revenue and expenditure lines to manage the funds. This ensures the funds are appropriately tracked, with the revenue deposited into the COPS/SLESF grant program. The current grant program allocates an annual minimum of $100,000 for front-line law enforcement operations.

In May 2025, the City Council approved the appropriation of the balance of $264,691 of the COPS/SLESF fund. In the months following, $48,694.70 more was deposited into the Los Altos Police Department’s fund, which was surplus distributed by the County of Santa Clara to participating jurisdictions.

ENVIRONMENTAL REVIEW
Not Applicable.
150
Agenda Item # 4.

PREVIOUS COUNCIL CONSIDERATION
May 13, 2025

BACKGROUND
In 1996, Assembly Bill 3229 established the Citizen’s Option for Public Safety (COPS) Program’s Supplemental Law Enforcement Services Fund (SLESF). The Legislature determined that there was a compelling need for additional resources at the local level for the purpose of ensuring public safety and established the COPS program to advance community policing in all counties. The COPS program awards non-competitive and non-matching grants to law enforcement agencies to fund frontline municipal police services. These funds are to be used to purchase officer safety and duty equipment, communications equipment and vehicles, among other things, that are all used directly and solely in the provision of frontline police services to the community.

Per Government Code §§ 30061-30063, cities are allocated a proportionate share of COPS funds by the California Department of Finance, through Santa Clara County. Proportionate shares are based on population estimates determined by the California Department of Finance.

This is not a fixed amount grant. Under the standard grant program allocation, the City of Los Altos is eligible to receive a minimum of $100,000 annually. Each fall, the California Department of Finance estimates the allocation for each law enforcement agency in the county; the actual amount paid varies from the projection and is unknown until the payment cycle is complete. Monthly distributions are received via wire transfer and the City’s Finance Department deposits these funds into a separate grant account. These distributions are not received in equal installments from month-to-month; therefore, spending over the course of the payment cycle can be unpredictable.

The COPS/SLESF grant does not have any application or other requirements; the monies are transferred to local entities through the County by operation of law (Government Code §§30061- 30063) and are to be expended in accordance with the requirements of those code sections. The Government Code contains the following requirements for a recipient agency:
 The funds shall be used exclusively for front line law enforcement services  The funds cannot be used to supplant other existing funding sources for general law enforcement services
 Moneys in the fund shall not be transferred to, or intermingled with, the moneys in any other fund in the City treasury, except to the extent necessary to facilitate the appropriation and expenditure of those transferred moneys  The City Council shall approve the appropriation of COPS funds which authorizes that such funds can be expended by staff
 Once the appropriation of the grant funds is made, it cannot be subsequently altered by the City Council
 The funds cannot be used for a capital or construction project that does not directly support front line law enforcement services
151
Agenda Item # 4.

DISCUSSION
Staff recommends the use of SLESF funds continue in the spirit of the COPS program.

Staff recommends FY 2025/26 approval and allocation of SLESF funds to the Supplemental Law Enforcement Services Fund for Fiscal Year 2025/26. The department intends to utilize the funding for the following purposes:
 Training gear and systems, such as Virtual Reality and other training systems and equipment
 Technology and software, such as that used for digital forensics, Crime Analysis, or other uses that enhance operational efficiency, improve communication, and enable enhanced data analysis, crime deterrent measures, crisis negotiation or case management. The goal is to leverage equipment integration of modern technology that can improve public safety and overall service delivery.

ATTACHMENTS

1. Resolution
152
Agenda Item # 4.

Resolution No. 2025- Page 1
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

AUTHORIZING THE ACCEPTANCE OF FUNDS FROM THE CITIZENS

OPTION FOR PUBLIC SAFETY/SUPPLEMENTAL LAW ENFORCEMENT

SERVICES FUND (COPS/SLESF)
WHEREAS, the State of California has authorized a cumulative grant of $48,694.70 to the Los Altos Police Department under the Citizens Options for Public Safety (COPS) program to be distributed through the Supplemental Law Enforcement Services Fund-SLESF administered by Santa Clara County; and WHEREAS, as a condition of receiving the grant funds, state law requires the City Council to authorize the expenditure of grant funds for specific purposes related to “front line law enforcement;” and
WHEREAS, the Los Altos Police Department recommends that the grant funds be spent on training gear and systems used to enhance officers’ skills and their ability to respond to various call types including mental health calls, high risk calls, etc; and technology and software, such as that used for digital forensics, Crime Analysis, or other uses that enhance operational efficiency, improve communication, and enable enhanced data analysis, crime deterrent measures, crisis negotiation or case management.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Altos does hereby authorize the expenditure of the COPS/SLESF grant funds as outlined above.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on August 26, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Pete Dailey, MAYOR
Attest:
153
Agenda Item # 4.

Resolution No. 2025- Page 2
_____________________________
Melissa Thurman, MMC,

CITY CLERK
154
Agenda Item # 4.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Brittany Whitehill, Senior Planner
Approved By: Nick Zornes, Assistant City Manager
Subject: Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) Annual Report (FY25 - Year 4)

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☒Environmental Sustainability
☐Housing
☒Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Review and accept the Santa Clara County Multi-Jurisdictional Program for Public Information Annual Report for Fiscal Year 2025 (Year 4)

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) of the CEQA Guidelines (“Common Sense Exemption”) because it can be seen with certainty that there is no possibility the activity may result in significant impact on the environment.

BACKGROUND
National Flood Insurance Program (NFIP)- Community Rating System The Community Rating System (CRS) is a voluntary program administered by FEMA that allows communities to earn flood insurance premium discounts through the National Flood Insurance Program (NFIP) for residents and businesses by promoting flood risk reduction practices, floodplain management, and encouraging the purchase of flood insurance. These flood risk reduction practices go above and beyond the normal enforcement of floodplain regulations.

Through participation in the CRS, Los Altos earns points for implementing various flood risk management activities, and in turn, property owners within the City are eligible for discounted flood insurance premium rates.
155
Agenda Item # 5.

The United States Congress must periodically renew the NFIP’s statutory authority to operate. On March 15, 2025, the president signed legislation passed by Congress that extends the National Flood Insurance Program’s (NFIP’s) authorization to Sept. 30, 2025. Congress must reauthorize the NFIP no later than September 30, 2025, in order for the NFIP to continue to operate. After September 30, staff will notify the City Council of any changes to the NFIP or CRS program that effect the City.

Santa Clara Valley Water District (Valley Water) – Program for Public Information (PPI) The PPI is a committee-based coordinated approach to flood hazard community outreach efforts.

The PPI is primarily organized and led by Valley Water and includes 11 participating agencies within Santa Clara County. The PPI was developed jointly but requires individual approval by each community’s elected body for that community to receive CRS points for its implementation.

Participation in the PPI is a major component of the public outreach effort for which Los Altos earns points for its CRS rating. According to FEMA, the PPI led by Valley Water is one of the first multi-jurisdictional PPIs to be completed, and it involves the largest number of participating communities to date.
5-Year PPI Update
Under CRS program requirements, the PPI must be updated every five years. Valley Water’s Board approved the updated PPI on April 27, 2021 and on July 13, 2021, the City Council adopted the PPI for the City of Los Altos. Each year, the CRS communities must reconvene to evaluate whether the flood risk reduction messages are still appropriate and adjust the PPI, as needed.

Additionally, Valley Water, in collaboration with participating PPI agencies, must submit an annual report describing the PPI implementation (the report is provided as Attachment 1 to this staff report).

Annual CRS Reporting
Under CRS program requirements, participating jurisdictions are required to undergo annual CRS Recertification. In June of 2025, City staff were notified that due to reduced Federal funding to the CRS Program, FEMA will not be requiring the annual recertification this year for the City of Los Altos. The CRS program administrators confirmed that the City remains in good standing in the CRS Program, if we continue to meet the CRS Program prerequisites and implement credited activities. Although the City is not required to submit for certification this year, all requirements of the program are still being implemented.

DISCUSSION
In October 2021, the City of Los Altos completed its mandated five-year audit administered by FEMA through the Insurance Services Office (ISO) which reviewed all the local CRS recognized activities. Prior to the audit, the City implemented CRS activities leading to a Class 8 CRS rating, giving residents a 10% discount on insurance premiums. With the adoption of the 2021 Santa Clara County Multi-Jurisdictional PPI and the incorporation of additional CRS activities, the City received additional points to bolster its rating to a Class 7, resulting in a 15% discount on insurance premiums for residents issued or renewed on or after April 1, 2023. Following this year, in order to continue participation in the CRS program, the City would be required to complete its mandatory five-year audit next year (2026).
156
Agenda Item # 5.

The FY25 Annual Report is the fourth annual report for the 2021 Santa Clara County MultiJurisdictional PPI (see Attachment 1). The report includes background information on how the PPI was developed by the participants, the preparation of the annual evaluation, the PPI accomplishments for FY25, and new initiatives. Appendix A of the Annual Report lists all the projects proposed in the 2021 PPI, with a column titled “Project Accomplishments” noting actions taken during the fourth year of the PPI (FY25). The most extensive outreach project was the Valley Water’s Annual Flood Awareness Campaign, for which the City of Los Altos gets CRS credit for since it targets our community. Specific city activities include: making brochures available in public buildings; including flood information and links to Valley Water Flood Awareness and FEMA information on the city’s website; publishing two newspaper ads in the Town Crier titled “Assess Your Flood Risk and Flood Insurance Availability”; sending letters targeted to property owners in special flood hazard areas; coordinating with Mission Trail to send out a Valley Water flood awareness bill insert (no cost to city); and participating in PPI coordination meetings.

ATTACHMENT

1. Santa Clara County Multi-Jurisdictional Program for Public Information Annual Evaluation Report for FY25
157
Agenda Item # 5.

Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7

MEMORANDUM
FC 14 (03-11-25)

Page 1 of 2 ends

TO: Melanie Richardson, P.E.

Interim Chief Executive Officer
FROM: Rachael Gibson
Chief of External Affairs
SUBJECT: FY25 Annual Evaluation Report
(Year 4: July 2024 – June 2025) for the 2021
Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: June 12, 2025
Valley Water continues to support local partners in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program.

The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water has supported the local CRS program since 1998. Since Valley Water is not a land-use agency, it is not considered an NFIP community and does not technically qualify to participate in the CRS program.

Valley Water's flood risk reduction activities throughout Santa Clara County (county) earns CRS credits that are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

For many of our communities, Valley Water’s CRS credits serve as a baseline. Between Valley Water’s baseline and the CRS community’s credit, NFIP flood insurance policyholders receive an average 15% discount. The average NFIP flood policy premium in Santa Clara County is approximately $1,000, meaning that CRS participating communities save their flood insurance holders about $150 to $200 per year by documenting the flood risk reduction activities it performs. Participation in the CRS program generates an annual savings of approximately $1.9M for NFIP policyholders in Santa Clara County.

The Santa Clara County Multi-Jurisdictional Program for Public Information FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013.

The PPI encourages CRS participating communities to work with local stakeholders to design a program for community outreach on flood risk reduction that best fits local needs. This can be done as a single or multi-jurisdictional effort.

Valley Water helped lead the development of the first five-year Multi-Jurisdictional PPI, which was adopted in 2015 and concluded in 2020 (2015 PPI). This countywide collaboration outreach program standardizes our flood risk and loss reduction outreach messaging while increasing communities’ CRS points.
158
Agenda Item # 5.

Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7

MEMORANDUM
FC 14 (03-11-25)

Page 2 of 2 ends

2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) On April 27, 2021, the Valley Water Board of Directors adopted the subsequent 2021 PPI after the completion of the 2015 PPI; the CRS participating communities' governing bodies adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires CRS communities seeking continued CRS credit to complete an Annual Evaluation Report on PPI efforts and share the report with their governing bodies. Attached is our submittal of the Annual Evaluation Report for Fiscal Year 25 (Year 4 of the 2021 PPI). Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25.

Please direct questions about the PPI Annual Evaluation Report to Kristen Yasukawa, Manager, Office of Civic Engagement at (408) 630-2876.

Rachael Gibson
Chief of External Affairs
External Affairs Division
6/11/2025
Date
cc: R. Gibson, K. Yasukawa, A. Fonseca, R. Moreno, CRS File, Egnyte electronic filing system Attachment: Annual Evaluation Report for FY25 (Year 4) for the 2021 Santa Clara County MultiJurisdictional Program for Public Information (PPI) W:\External Affairs\Office of Civic Engagement\9. CRS\CRS\CRS\CRS\PPI\PPI Annual Evaluation Reports\2021 PPI\2021 PPI Year 4 (FY25)\2025-06-11_PPI FY25 (Year 4) Annual Report_Memo.docx 159
Agenda Item # 5.

Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY25 Annual Evaluation Report
(Year 4: July 2024 to June 2025)
June 2025
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities
160
Agenda Item # 5.
1 of 12
I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee.

An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of April 30, 2025, the total savings for Santa Clara County residents from CRS discounts is approximately $1.9 million.
161
Agenda Item # 5.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 2 of 13
Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water helped initiate and facilitated the effort to develop the first Multi-Jurisdictional PPI so that all Santa Clara County CRS communities could work together and benefit from this activity. Non-CRS communities were also invited to participate in the development of the PPI. This work effort resulted in the 2015 MultiJurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI are still relevant and adjust the PPI, if needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the expired 2015 PPI. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI. 162
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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.

Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they were flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message(Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed.

This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/- points for PPI efforts.
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Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation.

Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY25 (Year 4 of the 2021 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year. 164
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Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY25 Annual Evaluation Report (Year 4 of the 2021 PPI).

Table 2 below shows how each community expects to share the FY25 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY25
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY25, Year 4 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county.

An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the 165
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annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.

ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation. When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY25
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the fourth year, FY25 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY25. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330; we anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY25.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of these projects is reflected in the ‘FY25 (Year 4) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY25 Annual Flood Awareness Campaign
Valley Water’s FY25 Flood Awareness Campaign (Attachment 3 for more details) effectively educated and engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.
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Goals:

1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies.

2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

Refer to Attachment 3 for more details on Valley Water’s FY25 flood awareness campaign.

CRS Community Outreach/Flood Response Projects
Other Community Engagement Efforts
October 2024 officially kicked off the flood season.

On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Winfield Sandbag Distribution site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood readiness materials.

Valley Water Director Jim Beall and staff discuss ways to assemble an emergency kit at Valley Water’s flood preparedness press conference in San José 167
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On December 7, 2024, the Organization for Latino Affairs (OLA), a Valley Water employee resource group, provided emergency starter kits at the Santa Visits Alviso Foundation event in San José. English and Spanish flood preparedness informational material and giveaways were provided to approximately 600 attendees.

In December, Valley Water hosted an informational table at the Santa Visits Alviso Foundation in San José. 168
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On February 12, 2025, Valley Water hosted the Standard Grants Program Open House event at Valley Water. A ‘Get Flood Ready’ information table was set up, and flood preparedness materials were shared with the participants. Vice Chair Santos welcomed the 41 prospective applicants with opening remarks. This in-person event featured workshops to help applicants navigate the grant process, opportunities to connect with grants staff, and networking with local organizations. The event received overwhelmingly positive reviews, with 100% of survey participants stating they were satisfied with the workshops and event.

In February 2025, Valley Water’s Grant Program hosted the Standards Grant Open House event.

The CRS Program team set up a flood preparedness informational table and distributed materials to attendees.

Emergency Preparedness Event
On February 1, 2025, CRS hosted a "Get Flood Ready" booth at The Links, Incorporated's “Emergency Preparedness: Safety Now, Peace Later” event at the African American Community Service Agency in San José.

There were approximately 80 attendees.

In February 2025, Valley Water’s CRS Program participated in the Links, Inc. Emergency Preparedness event. 169
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Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in year-round classroom lessons. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from October 2024 - April 2025.

Flood-Focused Programs
Education Outreach offers two lessons, and one assembly focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade and Watershed Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school assembly.

The results of the Flood-Focused Programs delivered between October 2024 and April 2025 are as follows:
• 85 flood-focused programs
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr) • 3,061 students
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr) • 133 educators
o (count based on 3 Pigs lesson, 3 Pigs assembly, watershed maps from across Oct-Apr monthly tabs) Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging between October 2024 and April 2025 are as follows:
• 232 programs with general flood protection messaging
o (pull data from “program frequency” tab: all program types from Oct-Apr) • 7,514 students messaging
o (pull data from “report” tab: “students” tab Oct-Apr) • 324 educators
o (pull data from “report” tab: “teachers” tab Oct-Apr) • 1,060 public youth in Santa Clara County
o (pull data from “report” tab: “public youth” tab Oct-Apr) Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY25 (from September 2024 – May 2025), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:
1) Mountain View Art & Wine Festival – 9/7 – 9/8/24
2) Vovinam Viet Vo Dao 33rd Annual Moon Festival – 9/14/24 3) Rotary Club Silicon Valley Fall Festival – 9/14/24
4) City of Campbell State of the City – 9/18/24
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5) County Parks La Fuente Celebration, San Jose, CA – 9/21/24 6) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/28/24 7) Friends of Steven Creek Trail’s Trailblazer Race – 9/29/24 8) Supervisor Lee’s Day on the Bay, Alviso, CA – 10/5/24 9) City of Saratoga State of the City Address – 10/5/24 10) Santa Clara County Parks 2024 Fall Festival at Martial Cottle Park 10/5/24 11) Pumpkins in the Park, San Jose, CA – 10/12/24
12) South Asian Cultural Association of Sunnyvale’s Diwali Festival – 10/26/24 13) Councilmember Candelas’ Family Fall Festival – 10/26/24 14) ASCE Annual Student Scholarship – 11/14/24
15) Chopsticks Alley Tea Ceremony – 12/6/24
16) Santa Visits Alviso Foundation Drive – 12/7/24
17) VHF Swearing in Ceremony and Celebration for Betty Duong – 1/10/25 18) VAR Lunar New Year Festival 1/25 – 26/25
19) San Jose Chapter of the Links’ Emergency Preparedness Workshop – 2/1/25 20) City of San Jose District 1 Black History Month Flag Raising – 2/7/25 21) CEEF & CUSD Run for Great Schools 5k and Fun Run – 3/29/25 22) AAUW 42nd Wildflower Run 3/30/25
23) Cupertino Earth & Arbor Day – 4/5/25
24) Mt. Pleasant Neighborhood Association Emergency Resource Fair – 4/5/25 25) San Jose Clean Energy’s EV Ride & Drive + EcoHome Expo – 4/12/25 26) Evergreen Valley College EVC Community Day – 4/26/25 27) Morgan Hill Community Earth Day Festival – 4/26/25
28) Berryessa Art Festival – 5/10/25
29) Morgan Hill Mushroom Festival – 5/24 – 5/25/25
Speakers Bureau Program
In FY25 (from June 2024 through June 2025), Valley Water's ‘Let’s Talk Water Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY25 presentations that included flood preparedness information are listed below.
1) July 20, 2024 – Cottle to Lean Neighborhood Association, San Jose 2) August 19, 2024 – Rotary Club of Milpitas
3) August 20, 2024 – Civic Club of San Jose
4) August 22, 2024 – Mountain View Senior Center
5) October 9, 2024 – Cupertino Library
6) October 19, 2024 – Los Altos Rotary
7) February 19, 2025 – Cupertino Rotary
8) February 28, 2025 – Valley Water’s Water Works Program (via Zoom) 9) March 3, 2025 – Leadership Morgan Hill
10) March 27, 2025 – Santa Teresa Catholic Church, San Jose 11) April 23, 2025 – Willow Glenn Lions Club, San Jose
V. 2025 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY25 Santa Clara County CRS Users Group/PPI Committee meetings were held on March 26, 2025, and May 14, 2025. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8). 171
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As required by CRS, the objective of the March and May 2025 meetings was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026.

VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on existing initiatives and may consider initiating newer ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.

Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee continues to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and identify how to deliver these messages effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset in FY26.
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Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA as part of 2024/25 Annual Recertification/5-year Verification Package, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Outreach Project Accomplishments

3. Valley Water's FY25 Flood Awareness Campaign

4. March 26, 2025, Santa Clara County CRS Users Group Meeting Agenda

5. March 26, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet

6. March 26, 2025, Santa Clara County CRS Users Group Meeting Notes

7. May 14, 2025, Santa Clara County CRS Users Group Meeting Agenda 8. May 14, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet

9. May 14, 2025, Santa Clara County CRS Users Group Meeting Notes 173
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ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.
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1 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large
(CAL)
- Multilingual
Communities
- Groups with Special
Evacuation Needs
- New Residents,
Visitors and Tourists
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Educate our community on flood
protection and preparedness measures
(VW OP #01) Multi-language Countywide Mailer
(CWM) to every postal address in Santa Clara
County (Topics 1-5 and 7, 8)
Valley Water
Communications
Each late
October or
November
All Santa Clara
County CRS
Communities
Effective the FY25 flood season (starting in October
2024), Valley Water no longer produces a
Countywide Mailer (CWM) that promotes flood
messaging. On 1/14/25, during Valley Water’s CRS 5-
year cycle visit, we informed our ISO CRS Specialist,
Marlene Jacobs, of this change. We explained that in
place of the CWM, Valley Water now sends out the
following two additional targeted mailers to residents
and businesses in the FEMA-designated Special Flood
Hazard Area (SFHA). Hard and soft copies are
provided to all Santa Clara County cities and the
county.

Flood Tips Postcard includes all 9 PPI Topic Messages:
https://s3.us-west1.amazonaws.com/valleywater.org.us-west-1/s3fspublic/VW-Flood%20Postcard-Vertical-bleed-CMYKOutlined-Final.pdf Flood Trifold includes 5 PPI Topic Messages:
https://online.flipbuilder.com/tkap/vbsr/
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #02) Distributes a soft copy of our Flood
Safety Tips brochure for all SCC CRS communities’
use (print hard copies to distribute at events
and/or post of flood preparedness webpages)
(Topics 1-9)
Valley Water
Communications
Annually,
November/
December
All Santa Clara
County CRS
Communities
In January 2025, Valley Water mailed out the trifold
guide titled “You Live in a Flood Zone: Beware, Be
Ready, Be Flood Safe.” This multilingual resource
outlines actions residents can take to protect their
lives and property before, during, and after a flood.

Additionally, it includes a QR code that directs
readers to valleywater.org/floodready for more tips
and tools on flood preparedness. Link to Trifold
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
1 Message Topics: Outreach Projects (OP): Topic 1 – Know your flood hazard; Topic 2 – Insure your property for your flood hazard; Topic 3 – Protect people from the flood hazard; Topic 4 – Protect your property from the hazard; Topic 5 – Build responsibly; Topic 6 – Protect natural floodplain functions; Topic 7 – Develop a Family Emergency Plan; Topic 8 – Download disaster Apps; Topic 9 – Understand shallow flooding risks – “Don’t drive through standing water.” Flood Response Preparations (FRP): What to Do Before, During and After a Flood/Storm 2 Each May, all deliverables need to be reported to Valley Water for tracking purposes. 3 A stakeholder can be any agency, organization, or person (other than the community itself) that supports the message. Stakeholders can be: an insurance company that publishes a brochures on flood insurance, even if it is set out at City Hall; a local newspaper that publishes a flood or hurricane season supplement each year; FEMA, if, for example, a FEMA brochure is used as an informational material; schools that implement outreach activities; a local newspaper; a neighborhood or civic association that sponsors and hosts a presentation by a community employee; a utility company that includes pertinent articles in its monthly bills; or presentations made by state or FEMA staff at a Risk Map meeting.

ATTACHMENT 2
175
Agenda Item # 5.
2 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.

The toolkit includes the following items which
contained messages for all nine flood awareness tips
(PPI CRS message topics) for all Santa Clara County
communities to use:
● Be Flood Safe
● Know your floopd risk
● Sign up for emergency alerts
● Get free sandbags
● Flood zone cards and banners
● Multilingual Flood Ready tips
Cupertino distributes copies of Valley Water’s Flood
Safety Tips at various fairs/events (i.e., Earth Day
Festival) and provides additional copies for the public on display at City Hall. Cupertino also has a direct link to Valley Water’s annual mailer and Flood Ready
webpage on the City’s “Floodplain Management”
webpage.

Los Altos distributes brochures available at City Hall, library, and community center. They are also
distributed at community events (emergency
training, wine stroll, etc.).

Morgan Hill hosted ‘National Night Out’ on
August 6, 2024. Flood preparedness information (red
‘Get Flood Ready’ tote bags which includes an
emergency supply list) was distributed. Valley Water’s
flood safety brochures were also available at City
Hall.

Mountain View promotes and distributes Valley
Water’s Flood Safety Tips and emergency kits at fairs
(i.e., Earth Day Celebration, Community Summer
Kick-Off Event). Valley Water’s flood safety brochures
are available at city hall.

Palo Alto promotes and distributes Valley Water’s
Flood Safety Tip and emergency kits at fairs (i.e.,
ATTACHMENT 2
176
Agenda Item # 5.
3 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Earth Day Festival) and provides as an informational
item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures
available at city hall and central library. They are
distributed at the yearly art & wine festivals as well.

All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #03) Flood notice in the local newsletter,
“The Cupertino Scene” (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino changed the frequency of the local
newsletter from monthly to quarterly. Therefore, the
annual flood preparation article was published in the
September 2024 issue of “The Cupertino Scene”.
(LA OP #04) Two (2) newspapers ads, in the Los
Altos Town Crier (Topics 1-5)
City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on
10/16/24 and on 10/23/24 in the Los Altos Town
Crier.
(LAH OP #05) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out townwide and is also available online on the town’s website (Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(LAH OP #06) The town distributes various flood
preparedness and safety materials at events,
including Valley Water’s annual floodplain mailer
and promotional items (e.g., emergency starter
kits, Get Flood Ready Emergency Supply Checklist
tote bags, etc.), FEMA flood insurance information,
ReadySCC, and American Red Cross Flood apps,
AlertSCC, sandbag guidelines, flood protection
project-specific notices, FEMA NFIP materials, and
preparedness activity/coloring books, etc.) to the
public
Town of Los Altos
Hills
Annually,
spring and
late summer
N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(MIL OP #07) “Flood Public Advisory” brochure to
the community at large (Topics 1-6)
City of Milpitas Each
December to
January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #08) Sends a citywide “Flood Report”
brochure (Topics 1-9)
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A The City of Morgan Hill mailed out citywide the “2025 Flood Report” in April 2025.

ATTACHMENT 2
177
Agenda Item # 5.
4 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #09) Sends “The View” citywide
newsletter, Winter version, includes information on
flood risk, flood safety, and the importance of
buying flood insurance (Topics 1-9)
City of Mountain
View
Fall
newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2024 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
(MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood
risk, flood safety, and the importance of buying
flood insurance (Topics 9)
City of Mountain
View
Between July
- September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City utility customer in Winter 2024/2025.
(PA OP #11) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities insert) to all residents
and businesses in the City, along with their utility
bills (Topics 1-9)
City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with their utility bills in September 2024. The social media ad
campaign (i.e. Facebook, Instagram, Nextdoor) was
also included in the utility bills that went out in
September 2024.
(PA OP #12) Sends out utility announcement,
“Anytime it can rain, it can flood. Don’t get caught
off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an
informational announcement on utility bills went out
in December 2024. Effective FY23, the City’s Public
Works Department shifted from the March/April time
frame of this announcement, to December each year.
(PA OP #13) The city distributes various flood
preparedness and safety documents, including
FEMA NFIP materials for public/policyholders
City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth
Day Event on 4/27/25 and MSC Open House on
7/27/2024 and also makes informational materials
available in our HQ lobby.
(SC OP #14) Mails out a citywide newsletter for
residents and businesses called “Inside Santa Clara”
(Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: The latest Inside Santa Clara issue was sent out in the biannual newsletter, with the flood
information provided in the Fall/Winter 2024 Edition
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
communities Flood Protection Resources
webpage
______________________
These website projects are credited under
Activity 350 – Flood Protection
Information, element c). Flood protection
website (WEB),
not credited under Activity 330
Note: To receive any WEB credit, the
community’s website must meet the
following criteria:
(VW OP #15) Flood Ready webpage: Flood & Safety,
Flood Protection Resources, includes floodplain and
countywide mailers
https://www.valleywater.org/bfloodready
Valley Water Year Round All Santa Clara
County CRS
Communities
Valley Water continues to maintain/update our Flood
Ready landing page to ensure content is relevant and
current and that there are no broken links.

At the March and May 2025 CRS Users Group/PPI
Committee Meetings, CRS communities were
reminded to review/update their respective flood
protection resources landing pages.

At the 5/14/25 CRS Users Group/PPI Committee
Meeting (agenda item 4), there was discussion
regarding Valley Water’s webpage redesign, including
updates to our Flood Ready landing page.

Megan Azralon (Valley Water, Public Information
Representative) provided an update on the Valley
Water website redesign, highlighting upcoming
ATTACHMENT 2
178
Agenda Item # 5.
5 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The community must check the website’s
links at least monthly, and fix those that
are no longer accurate. At least annually,
the community must review the content to
ensure that it is still current and pertinent
improvements to make flood and emergency
information easier to find. She shared a preview of
the new homepage layout. Key features include a
reorganized menu, customizable highlight sections,
quick links, an interactive map for sandbag locations
and flood alerts, and integration of campaign visuals.

The updated design will improve accessibility and
user experience, with full language translation
support. Feedback on layout and content is welcome.

Our Flood Ready landing page includes all mailers
resulting from the FY25 Flood Awareness Campaign.
www.valleywater.org/FloodReady
Cupertino’s “Floodplain Management” webpage has
a link that redirects to Valley Water’s Flood Ready
landing page.

Gilroy’s “Flood Management” and “Emergency
Preparedness” web pages link to Valley Water’s Flood
ready landing page.

Los Altos’ “Floodplain Management Information”
web page links to Valley Water’s Flood Ready web
page.

Morgan Hill’s “Floodplain Management” landing page
redirects to Valley Water’s Flood Ready landing page.

Mountain View’s “Flood Protection and Insurance
Information” webpage links to Valley Water’s Flood
Ready web page.

Palo Alto’s “Flood Information and Winter Storm
Preparedness” webpage redirects to Valley Water’s
Flood Ready landing page.

City of Santa Clara’s “Flood Protection Information”
web page redirected to Valley Water’s Flood Ready
page.

All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.

ATTACHMENT 2
179
Agenda Item # 5.
6 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #16) All communities’ website flood
protection resources webpage includes language
that contains the three additional PPI priority
messages noted below:

7. Develop an emergency plan

8. Download disaster apps

9. Understand shallow flooding risks––
don’t drive through standing water
(Above-noted numbering are listed in order of the
2021 PPI).

All Santa Clara
County
Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages,
as well as the 3 additional messages identified in the
2021 PPI (page 45). Reminders to verify that the
required language/links were on all community's
websites were discussed at both the 3/26/24 and
5/29/24 CRS Users Group/PPI Meetings.

Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s annual mailer which includes
the CRS 9 topics.

Gilroy’s “Emergency Preparedness”' webpage
redirects to Valley Water’s Flood Ready landing page,
‘9 Essential Tips to Get Flood Ready.’ Our Emergency
Preparedness page also includes topics 7, 8, and 9.

Morgan Hill’s “Flood Information, Floodplain
Management” webpage currently includes a link to
the “2025 Flood Report” that includes the CRS 9
topics.

Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
annual mailer which includes the CRS 9 topics.

Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and
Winter Storm Preparedness website has a link to the
utility insert which shows the three additional PPI.

City of Santa Clara’s “Flood Protection Information”
web page includes resources for preparedness.
(SCC OP #17) Hosts a “Storm and Flood Information
and Resources” webpage available for all residents
in the county, includes re-directing to
www.floodsmart.gov
https://www.sccgov.org/sites/opa/Pages/storm.as
px
Santa Clara County
Office of Public
Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #18) Hosts a “Flood Safety Information”
webpage, includes re-directing to
www.valleywater.org/floodready
https://cpd.sccgov.org/flood-safety-information
Santa Clara County
Consumer
Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #19) Hosts a “Be a Prepared Community
Member” webpage that includes emergency
preparedness information
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
ATTACHMENT 2
180
Agenda Item # 5.
7 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
https://emergencymanagement.sccgov.org/beprepared-community-member (SCC OP #20) Hosts a “People with Access and
Functional Needs (AFN)” webpage
https://emergencymanagement.sccgov.org/people
-access-and-functional-needs-afn
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP#21) Hosts a “Citizen Preparedness”
webpage that includes emergency preparedness
information, includes re-directing to Valley Water’s
www.valleywater.org/floodready webpage
https://www.cupertino.org/residents/communityservices-programs/emergency-services/citizenpreparedness City of Cupertino
Office of Emergency
Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain
Management” webpage:
https://www.cupertino.gov/YourCity/Departments/Public-Works/PermittingDevelopment-Services/Floodplain-Management (GIL OP #22) The city hosts an “Emergency
Preparedness” webpage Emergency Preparedness
| Gilroy, CA - Official Website (cityofgilroy.org)
(listed in Appendix B)
City of Gilroy
Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that
redirects to Valley Water’s Flood Ready landing page,
the National Weather Service webpage, Ready.gov,
FloodSmart.gov, and the City’s Flood Management
webpage. The Emergency Preparedness webpage is
reviewed once a month and updated as needed.
(LA OP #23) The city’s Public Works Department
hosts a ‘Flood Zone Information’ webpage on its
website (listed in Appendix B)
https://www.losaltosca.gov/publicworks/page/floo
d-zone-information
City of Los Altos
Public Works
Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/publicworks/page/flood
plain-management-information
(LAH OP #24) The town hosts a “Flood Information”
webpage on the town’s website. This webpage
includes information on the PPI nine topics,
including a supporting message. The webpage
redirects to the following key resource websites:
www.valleywater.org/floodready,
www.floodsmart.org, www.ready.gov, and
www.weather.gov
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #25) The town’s website encourages
residents and businesses to purchase flood
insurance and redirects visitors to
www.floodsmart.gov
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
ATTACHMENT 2
181
Agenda Item # 5.
8 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP #26) The city’s’ website has a “Flood
Information” webpage that contains information
on several of the PPI message topics; the webpage
also redirects to Valley Water, FEMA, NOAA,
www.floodsmart.gov, www.Ready.gov, and USGS
webpages
The city’s website also has a “Important Flood
Hazard Information” webpage that contains
information on several of the PPI message topics;
the webpage also redirects to Valley Water, FEMA,
NOAA, www.floodsmart.gov (listed in Appendix B)
https://www.ci.milpitas.ca.gov/milpitas/departmen
ts/engineering/flood-information/
City of Milpitas
Engineering
Department
Year Round N/A Milpitas: On-going.

Link: https://www.milpitas.gov/280/FloodInformation
(MH OP #27) The city’s website has a “Flood
Information, Floodplain Management” webpage
that contains city’s flooding information which
redirects to their Floodplain Management page and
includes a link to the city’s latest annual “Flood
Report.” The webpage redirects Valley Water’s
flood ready webpage and also contains FEMA flood
information http://www.morganhill.ca.gov/747/Flood-Information Floodplain Management | City of Morgan Hill, CA -
Official Website
City of Morgan Hill
Engineering Land
Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage includes a link to the “2025
Flood Report” brochure which was mailed out
citywide in April 2025.
(MH OP #28) The city’s website has an “Emergency
Preparedness’ webpage (listed in Appendix B)
http://www.morgan-hill.ca.gov/133/EmergencyPreparedness City of Morgan Hill
Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes
“Do 1 Thing”, a 12-month program with a goal of
assisting the community to be better prepared for
emergencies and disasters. This information was also
included in the “Weekly 411” on 1/10/2025,
2/14/2025, 2/21/2025, 2/28/2025, and 3/7/2025.
(MV OP #29) Hosts a “Flood Protection and
Insurance Information” webpage on its website
(listed in Appendix B)
www.mountainview.gov/depts/pw/flood_protectio
n.asp
City of Mountain
View Public Works
Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources
for preparedness and links to Valley Water’s
Floodplain Mailer.
(PA OP #30) Hosts a “Floodplain Management”
webpage (listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/sto
rmwater/floodzones.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant
information regarding flood plain management
topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage
www.cityofpaloalto.org/storms; flood_safe_11-

16.cdr (cityofpaloalto.org)
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which has
ATTACHMENT 2
182
Agenda Item # 5.
9 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
links to the “Flood Safety Tips” flier under ‘Before the Storm Additional Information.’
(PA OP #32) Hosts a ‘Creek Monitor’ webpage
(listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/cre
ek_monitor/default.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent
danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter
Storm Preparedness” web page which contains
useful information for flood readiness (listed in
Appendix B)
https://www.cityofpaloalto.org/services/public_saf
ety/flood_information_winter_storms/default.asp
City of Palo Alto
Office of Emergency
Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful
information on flood preparedness for before storm,
during storm and after storm.
(SJ OP #34) The city’s webpages includes a “Flood
Hazard Zones” webpage which includes
information of flood preparedness
https://www.sanjoseca.gov/yourgovernment/departments/publicworks/development-services/floodplainmanagement City of San Jose
Public Works,
Development
Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/yourgovernment/departments-offices/publicworks/development-services/flood-hazard-zone (SC OP #35) The city’s “Flood Protection
Information” webpage contains valuable
information on flood related topics
https://www.santaclaraca.gov/ourcity/departments-g-z/publicworks/engineering/flood-protection (also listed in Appendix B)
City of Santa Clara Year Round N/A Santa Clara: Website is updated and maintains flood topic information
(SAR OP #36) The city’s website encourages
residents/businesses to purchase flood insurance
and redirects visitors to www.floodsmart.gov
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #37) The city has a “Staying Safe, Winter
Storms” webpage. They have also linked the city’s
Winter Storms webpage to Valley Water’s Flood
Ready webpage
https://www.saratoga.ca.us/218/Winter-Storms
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #38) The city has a “Flood Protection”
webpage Sunnyvale, CA - Flood Protection (listed
in Appendix B)
City of Sunnyvale Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

ATTACHMENT 2
183
Agenda Item # 5.
10 Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on flood
protection and preparedness measures
(VW OP #39) Conducts a flood awareness media
campaign, reaching the community at large,
including our multilingual community. Many of the
Santa Clara County CRS Communities recognize
Valley Water’s Flood Awareness Campaign and link
it on their community’s flood information web page
and redirect to Valley Water’s Flood Ready
webpage (Topics 1-9)
Campaign features social media videos and
postings on various platforms
(i.e., Facebook, Twitter, Instagram, Nextdoor, etc.),
digital banners, newspaper advertorials, radio ads,
billboards, utility bill inserts for communities to
use, communities redirect to
ValleyWater.org/FloodReady and
television/mobile ads targeting residents who live
in flood-prone areas and multilingual ethnic
communities
Valley Water
Communications
Annually, for
the duration
of the rainy
season,
typically from
November to
April
All Santa Clara
County CRS
Communities
Valley Water's FY25 Flood Awareness Campaign
centered around the theme, "You Live in a
Flood Zone: Beware. Be Ready. Be Flood Safe."
The outreach utilized digital geo-targeting
technologies to effectively reach businesses and
residents within the flood zone. The primary
goals of the campaign were to raise awareness
about flood risks, encourage residents to sign
up for emergency alerts, and inform them on
how to obtain sandbags. Additionally, the
campaign highlighted our Surface Water Data
Portal, where residents can access the latest
information regarding local creek and reservoir
levels.

To enhance Valley Water’s community outreach
efforts, an educational paid advertising
campaign was implemented. Polling results
from the previous winter campaign informed
this advertising initiative, allowing us to better
understand our target audiences and their
levels of awareness.

The Flood Awareness Campaign ran for six
months, from October 2024 to March 2025, at a
total cost of $389,340. This campaign combined
outdoor and digital geo-targeted advertising,
supplemented by three direct multilingual
mailings sent to approximately 49,555 homes
and businesses located in or near high-risk flood
areas, as designated by the FEMA Special Flood
Hazard Area (SFHA).

See Attachment 3 of the FY25 Annual
Evaluation Report for flood awareness
campaign and post campaign survey details.

Los Altos included an insert provided by Valley
Water to all residents and businesses via a
refuse collection bill insert in November 2022
(non-residential) and January 2023 (residential).

Morgan Hill’s flood preparedness outreach
efforts for FY25 are listed below:
● August 6, 2024 - Hosted ‘National Night
Out.’ Flood preparedness information (red
‘Get Flood Ready’ tote bags which include
an emergency supply list) and emergency
starter kits were distributed to the public.
● October 18, 2024 - Announced California
Flood Preparedness Week (October 19 to
26, 2024) and included links to City and
ATTACHMENT 2
184
Agenda Item # 5.
11 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
State flood preparedness information in its
Weekly 411.
● November 29, 2024 - Included link to
Valley Water and Flood-Ready information
in its Weekly 411.
● December 20, 2024 - Included AlertSCC link
in its Weekly 411.
● January 2025, February 2025, and March
2025 - Included in its Weekly 411 a
reminder about the City’s “Ready
Together” Emergency Preparedness Series
that was presented to the public by the
City’s Office of Emergency Services
Coordinator and was held at Morgan Hill
Library.
● April 26, 2025 - Hosted Community Earth
Day Festival. Flood preparedness
information (red ‘Get Flood Ready’ tote
bags which include an emergency supply
list), emergency starter kits, and first aid
kits were distributed to the public. A copy
of the 2025 Flood Report was also posted
for public information.
● May 2, 2025 - Included a link to the 2025
Flood Report in its Weekly 411.

All Santa Clara County communities support
and promote Valley Water’s outreach projects.

ATTACHMENT 2
185
Agenda Item # 5.
12 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #40) As part of the flood awareness
campaign, a ‘Get Flood Ready, Social Media and
Web Resources Guide’ is provided to all
cities/county in Santa Clara County for their use as
part of their outreach efforts
Valley Water Upon the
completion of
the annual
FPM
All Santa Clara
County CRS
Communities
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.

See Attachment 3 of the FY25 Annual Evaluation
Report for flood awareness campaign and post
campaign survey details.

Los Altos has included links to the flood awareness
campaign web resources in electronic newsletters
during the 2022/2023 flood season and on the city’s
website.

Morgan Hill’s Public Information utilizes Valley
Water’s Get Flood Ready social media and resources
as they deem applicable on any given period.

Mountain View’s “Flood Protection and Insurance
Information” webpage has links to Valley Water’s Get
Flood Ready webpage.

Palo Alto has Valley Water’s Flood Awareness
Campaign linked on the City’s Flood Information and
Winter Storm Preparedness website.

Santa Clara has Valley Water’s Flood Awareness
Campaign linked on the City’s Public Works,
Engineering, Flood Protection Information landing
page on their website.

All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
(SCC OP #41) Shares Valley Water’s digital social
media resource links during the flood season. The
“Floods Follow Fires. Are you Ready?” and “Got
Sandbags” messages redirect to Valley Water’s
website. Messages are used on social media, short
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
ATTACHMENT 2
186
Agenda Item # 5.
13 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
form newsletter, short form email, web, and
Nextdoor
(CUP OP #42) Recognizes the robust social media
campaign led by Valley Water and has linked the
city’s main flood preparation webpage to Valley
Water’s Flood Ready webpage
City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that
redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s
Flood Awareness Campaign and has linked the
city’s main flood webpage to Valley Water’s Flood
Ready webpage
City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to
Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s
Flood Awareness Campaign and has linked the
town’s main flood webpage to Valley Water’s Flood
Ready webpage
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #45) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the Town’s
main flood webpage to Valley Water’s Flood Ready
webpage
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MV OP #46) The city does a social media
notification about storm preparation for winter
storms ahead of time. The notification directs
residents to their “Flood Protection and Insurance
Information” webpage. The city has also linked the
city’s webpage to Valley Water’s Flood Ready
webpage
City of Mountain
View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during
the winter. Posts included information on
preparation, forecasts for rain events and real time
updates on current flooding.
(SC FRP #47) City publishes social media posts, on
Facebook, Twitter, and other platforms, focused on
safety.

The city has prepared a pre-flood plan (FRP) for
public information projects that will be
implemented before, during, and after a
storm/flood, as well as identifying who is
responsible for posting these messages, what type
of events they apply to, what social media
platforms to post to and how often
City of Santa Clara
Office of Emergency
Services
During the
storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage. Keeps Valley Water’s floodplain mailer
static location at City Hall for residents to pick-up
and is also distributed at various events throughout
the year
City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready
webpage. The City recognizes and supports Valley
Water’s Flood Awareness Campaign.
(SAR OP #49) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
ATTACHMENT 2
187
Agenda Item # 5.
14 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SAR OP #50) The city does a social media
notification about storm preparation for winter
storms ahead of time
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #51) The city actively posts flood safety
and preparedness messaging through social media
platforms (i.e., Facebook and Twitter)
City of Sunnyvale
Environmental
Services
During the
rainy season
(October –
March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent
clogging.

Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness
materials to the community
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
cities Flood Protection Resources pages
and improve Valley Water’s Flood
Campaign results
Residents less stress during emergencies
and better prepared before a flood event
(VW OP #52) Copies of Valley Water’s
multilanguage floodplain mailer is made available
to all Santa Clara County CRS Communities to
disseminate at various events, including keeping
the mailer static in lobby areas for visitors to pickup. Valley Water attends various communities’ events/fairs throughout the county and
disseminates flood readiness materials, including
various FEMA flood-related publications and Valley
Water flood ready materials (Topics 1– 9)
Valley Water Annually,
September -
May
All Santa Clara
County CRS
Communities
The below table reflects the quantities
requested/sent by/to the agencies. Copies of Valley
Water’s FPM were delivered in early January 2025.

Community Floodplain
Mailer
City of Cambell 25
City of Cupertino 50
City of Gilroy 25
City of Los Altos 50
Town of Los Altos Hills 25
Town of Los Gatos 25
City of Milpitas 50
City of Monte Sereno 25
City of Morgan Hill 150
City of Mountain View 25
City of Palo Alto 100
City of San Jose 50
City of Santa Clara 25
County of Santa Clara 25
City of Saratoga 25
City of Sunnyvale 25
Valley Water CRS Program 150
The FPM is posted on our website
https://online.flipbuilder.com/tkap/fbzo/
Cupertino distributes copies of Valley Water’s
Floodplain Mailer at various fairs/events and provides
additional copies for the public on display at City Hall.

Los Altos distributes copies of the Valley Water’s
Floodplain Mailer and postcards at City Hall and
Community Center buildings.

Mountain View distributes copies of Valley Water’s
Floodplain Mailer and postcards at City Hall and
during tabling events such as Earth Day.

Palo Alto distributes Valley Water’s multi-language
floodplain mailer during fairs during Earth Day event
and Palo Alto’s Open House every year.

Santa Clara: Fliers and additional information are
currently at city hall and public library.

ATTACHMENT 2
188
Agenda Item # 5.
15 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #53) Distributes flood readiness outreach
materials at various events/ facilities
City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s
Floodplain Mailer and other promotional items
provided by Valley Water at various fairs/events and
provides additional copies of the mailer for the public on display at City Hall.

(GIL OP #54) Participates in two fair/events: Gilroy
Garlic Festival (GF) and city’s Public Works Week
Community Open House (PWWCOH)
City of Gilroy End of July
(GF)
Typically, in
May
(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the
shooting at this festival in July 2019, the City has
postponed this event indefinitely), so no materials
were distributed at this event. However, on August,
2024, the City hosted National Night Out where flood
readiness materials were distributed.

Materials were also distributed during the PWWCOH
on May 22, 2025.
(LAH OP #55) Hosts two events - Earth Day (ED) and
the Town Picnic (TP)
Town of Los Altos
Hills
Annually,
Spring (ED)
and late
Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS participating community
(MIL OP #56) Distributes FEMA flood-related
publications at various events
City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and information on “Earth Day” which was on
April 12, 2025.
(MV OP #57) The city participates Mountain View
Art & Wine Festival (MVA&WF) and Thursday Night
Live (TNL) and distributes flood preparedness
information
City of Mountain
View
Each
September
(MVA&WF)
Months of
June/July
(TNL)
Valley Water Mountain View attends various events such as Earth Day and Public Works Week and distributes flood
readiness fliers and handouts during these events.
(PA OP #58) Staff hosts a flood readiness table at
city’s annual Earth Day (ED) event and at the city
Municipal Corporation Open House (MCOH). Upon
request, the city also participates in other fairs and
promotes flood readiness, including Creekwise
mailer/brochure
City of Palo Alto Each April
(ED) and July
(MCOH)
Can vary
depending on
requests made to
City to support
fairs
Palo Alto hosted a flood readiness table at the Earth
Day Event on 4/27/25 and hosted a table at the City
Municipal Corporation Open House on
7/27/24(FY25).
(SJ OP #59) Staff hosts and participates in the
‘Building Permits and Home Safety Open House.’
The city’s also hosts ‘Pumpkins in the Park’ event
which Valley Water staff participates in and
promotes flood preparedness
City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on
5/22/25. The City also hosted “Pumpkins in the Park”
on 10/12/24. Valley Water hosted an information
booth and distributed flood preparedness
information on flood safety and emergency
preparedness materials, including Valley Water’s
annual floodplain mailer.

ATTACHMENT 2
189
Agenda Item # 5.
16 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC OP #60) City hosts a flood readiness table at the
Art & Wine Festival. Valley Water also sponsors a
table at the festival promoting flood preparedness
and distributes various flood readiness materials to
the community
City of Santa Clara Each
September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2024. Flood promotional
packets and fliers provided by Valley Water were
distributed to visitors.

Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
Less damage due to the floods; improve
sandbag distribution
Fewer accidents and rescues
(SUN OP #61) City has permanent “Road May
Flood” street signs in areas of the City prone to
flooding and promotes the “Flood Zone Look Up”
featured on the city’s website
City of Sunnyvale Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.”
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Increase in inquiries on retrofitting
measures. Decrease the number of
repairs and elevations without permits.

Increase number of repairs with permits
Ensure people who are interested in
protecting their property from flooding
are getting the help they need
Keep families safe
(CUP OP #62) The city offers Flood Protection
Assistance, Property Protection Advice. Staff
provides in-person flood risk consultation at the
front counter and/or site visits when requested
City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests.
(MIL OP # 63) The city offers Flood Protection
Assistance, Property Protection Advice and
provides in-person flood risk consultation at the
front counter
City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMArelated requests. (SC OP #64) The city offers Flood Protection
Assistance, Property Protection Advice
City of Santa Clara Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Cleaner streams and fewer dumping
violations
Fewer debris blockages during highflow events
Drainage inspectors report fewer calls
and a decrease in the amount of trash
removed
(VW OP #65) “Do Not Dump”/illegal dumping
message is sent each year to all Santa Clara County
residents in Valley Water’s CWM and FPM
Valley Water
Communications
Each late
October or
November
(CWM)
Each
November/
December
(FPM)
All Santa Clara
County CRS
Communities
Valley Water’s FY25 FPM included the 'Do Not
Dump/Illegal to Dump' (Topic 7 - Keep creeks clean
and flowing, page 5) messaging. Additionally, Valley
Water’s website ‘Get Flood Ready Essential Tips’
landing page contains ‘Keep debris and trash out of
our streams,’ and the, dump, or drain anything in
creeks’ under the ‘Flood Safety Advice: Before a
Flood’ section., and our ‘Report Creek Blockages and
local street flooding’ promotes the do not
dump/illegal dumping message.
https://www.valleywater.org/flooding-safety/floodready https://www.valleywater.org/flooding-safety/floodready/flood-safety-advice https://www.valleywater.org/flooding-safety/floodready/report-creek-blockages-local-flooding Valley Water hosted Coastal Cleanup Day (CCD) on
ATTACHMENT 2
190
Agenda Item # 5.
17 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
September 21, 2024 (Preliminary Results: 45 sites;
930 Volunteers; 55.052 distance cleaned (miles);
27,838.76 weight of trash collected (rounded up to
the nearest pound); 4,876.05 weight of recyclables
collected (rounded up to the nearest pound); and
National River Cleanup Day (NRCD) on May 17, 2025
2025 National River Cleanup Day. (Preliminary
Results: 17,499 pounds of trash; 778 volunteers; 43
cleanup sites; 70 miles cleaned, 2,200 Volunteer
hours).
https://cleanacreek.org/past-results-2/
Several Santa Clara communities participate in these
clean-up events.

Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s Floodplain Mailer. The City
also includes the “Do Not Dump” messaging in The
Cupertino Scene’s annual flood preparedness article.

Morgan Hill includes this message in their annual
Flood Report. The 2025 Flood Report is posted on
the City’s “Floodplain Management” landing page.

Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
Floodplain Mailer and notes who to call in the city to
report illegal dumping.

Palo Alto has Valley Water’s CWM and FPM linked on
the City’s Flood Information and Winter Storm
Preparedness website.

All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #66) “Do Not Dump” signs placed by
waterways/channels
Valley Water O&M Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs on
waterways/ channels.

All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #67) Lists Pollution Hotline number in all
Project Notices
Valley Water
Communications
Year Round N/A Valley Water’s website includes the pollution hotline number:
https://www.valleywater.org/flooding-safety/floodready ATTACHMENT 2
191
Agenda Item # 5.
18 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
https://www.valleywater.org/flooding-safety/floodready/report-creek-blockages-local-flooding All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(SCC OP #68) Storm Drain Stenciling/Medallion
Program
Santa Clara County Year Round All Santa Clara
County CRS
Communities
Mountain View installs Stenciling/Medallion on all
catch basins and inlets in the public right of way.

Palo Alto installs Storm Drain Stenciling/Medallion on
all public right of way catch basin and inlets.

City of Santa Clara: Medallion installed on public
catch basins/inlets.

Santa Clara County: No update available - non-CRS
participating community.
(SUN OP #69) The city’s “Horizon” newsletter,
includes Do Not Dump messaging
City of Sunnyvale Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message. It
was published in fall 2024.
(ALL OP #70) Developments that are modifying or
constructing new catch basins/storm drains/inlets
are required, per the below-noted permits, to
stencil the “No Dumping! Flows to Bay.” In
addition, some of these cities require all bid
documents for capital projects which are modifying
or constructing new catch basins, and require the
contractors to install the same stencil. The program
is also highlighted on cities’ websites.
▪ South County municipalities are subject to the
statewide “Phase II” NPDES Permit
▪ North County municipalities are subject to the
SF Bay Municipal Regional Stormwater NPDES
Permit
All Year Round N/A Valley Water mark’s each inlet with a “No Dumping! Flows to Bay” message on Valley Water properties.

Cupertino requires all storm drain inlets to include a
medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.

Gilroy requires all new storm inlets and catch basins
to include a stencil or medallion with no dumping,
flows to creek/waterway language for development
projects.

Morgan Hill requires all storm drain inlets and catch
basins within the project area of development
applications to be stenciled with prohibitive language
(such as: “NO DUMPING – DRAINS TO CREEK”) and/or
graphical icons to discourage illegal dumping.

Mountain View requires all storm drain inlets to
include a medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.

Palo Alto requires all storm drain inlets to include a
medallion with “NO DUMPING-FLOWS TO
CREEK/BAY” for development projects.

City of Santa Clara provides and installs “No Dumping
Flows to Bay” medallions near each catch basin for
ATTACHMENT 2
192
Agenda Item # 5.
19 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
any new storm drain inlets constructed as part of a
project per the City specifications.
(CUP OP #71) The city’s annual flood notice in the
local newsletter, ‘The Cupertino Scene,’ contains
dumping is illegal messaging and how to report
City of Cupertino Annually,
October -
November
N/A Cupertino includes the “Do Not Dump” messaging in
The Cupertino Scene’s annual flood preparedness
article.
(CUP OP #72) Participates in clean-up events: the
annual National River Clean-up Day (NRCD) and
Coastal Clean-Up Day (CCD). They coordinate with
Valley Water on both these clean-up efforts. The
city also participates in Valley Water’s Adopt-aCreek Program City of Cupertino Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Cupertino participated in Coastal Clean-Up Day on
9/21/24 and National River Clean-Up Day on 5/17/25.

The City no longer participates in Valley Water’s
Adopt-a-Creek Program.
(LAH OP #73) The town participates in annual
clean-up events: National River Clean-up Day (each
May) and Coastal Clean-up Day (each September)
and coordinates volunteers. They coordinate with
Valley Water on both these clean-up efforts. The
town also participates in Valley Water’s Adopt-aCreek Program Town of Los Altos
Hills
Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Town of Los Altos Hills: No update available - non-CRS
participating community.
(MIL OP #74) “Flood Public Advisory” brochure
contains dumping is illegal messaging and how to
report
City of Milpitas Annually from
December to
January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MIL OP #75) Participates in annual clean-up
events: National River Clean-up Day (NRCD) and
Coastal Clean-Up Day (CCD). They coordinate with
Valley Water on both these clean-up efforts. The
city also participates in Valley Water’s Adopt-aCreek Program City of Milpitas Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Milpitas: CCD was held on September 21, 2024.

NRCD was held on May 17, 2025.
(MH OP #76) “Flood Report” contains message on
keeping debris and trash out of streams – Do Not
Dump messaging
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A Morgan Hill’s “2025 Flood Report” brochure contains the message “It’s illegal to dump debris and trash into our creeks.”
(PA OP #77) “Are You Ready for Winter Storms?”
utilities insert contains the Do Not Dump and
report illegal dumping messages
City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out in
September 2024.
(PA OP #78) Utility bill insert includes a ‘Utility
Announcement on Flood Safety Tips,’ including
Protect natural floodplains - keep rain gutters and
drainage channels free of debris
City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages on
flood safety tips sent as Utility Announcement and
the flier sent as an attachment on utility bills every
year.

ATTACHMENT 2
193
Agenda Item # 5.
20 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(PA OP #79) Participates in annual clean-up events:

National River Clean-up Day (NRCD) and Coastal
Clean-Up Day (CCD). They coordinate with Valley
Water on both these clean-up efforts. Additionally,
the city participates in Valley Water’s Adopt-aCreek Program City of Palo Alto Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Palo Alto participates every year during National
River Clean-up Day on Matadero and Adobe Creek.

Palo Alto also participates in the multi-jurisdictional effort on creek clean-up of San Francisquito Creek.
(PA OP #80) Clean-ups of trash booms located in
Matadero Creek and Adobe Creek are done
annually on an as-needed basis. The city also
assesses its hot spots and cleans up the local
drainage system on an ongoing basis and part of its
operations and maintenance
City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash booms on Matadero Creek and Adobe Creek, assess hot
spots and clean ups on an ongoing basis on the entire
City’s storm drain network system.
(SUN OP #81) “Horizon” newsletter includes a
“Know How to Be FloodSafe” article that promotes
the Do Not Dump message
City of Sunnyvale Each October,
Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe”
message in the fall Horizon. It was published in fall
2024.

Residents and
Businesses in the
Special Flood Hazard
Area (SFHA)
- Low Lying Areas, Along
Rivers and Creeks
- Coastal Communities at
Risk for Sea Level
Rise/Tsunamis
- Repetitive Loss (RL)
Areas
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Residents/businesses in the SFHA are
aware they’re in the SFHA and prepare
before floods
Increase in number of flood insurance
policies in the SFHAs and RLAs in the
county in general
Prospective buyers understand flood risks
Increase number of elevation certificates
on file, and structures repaired with
permits; decrease the number of
repetitive loss increase homes
Increase in the number of flood insurance
policies with contents coverage
(VW OP #82) Multi-language floodplain mailer
(FPM) to all residents and businesses within the
SFHA in Santa Clara County (Topics 1– 9)
Valley Water Each
November/
December
All Valley Water's Annual Floodplain Mailer (FPM) was
distributed in December 2024. This multi-language
mailer, available in English, Spanish, Chinese, and
Vietnamese, is titled "You Live in a Flood Zone:

Beware. Be Ready. Be Flood Safe." Link to Floodplain
Mailer
The FPM included QR codes, a magnet featuring
essential flood safety websites, a detachable
emergency phone list, and a centerfold that
highlighted our Surface Water Data Portal. One of the
QR codes directs residents to a site where they can
access the latest information about local creek and
reservoir water levels:
https://alert.valleywater.org/?p=map.

Hard copies of the FPM’s (quantities noted below, as
requested by the communities), postcards (in
November 2024) and trifolds (in mid-January 2025)
were also mailed to each city/County in and the FPM
was mailed in early January 2025 for their use,
including posting in their lobby or designated area(s)
Community FPM Postcard /
Trifold
City of Campbell 25 25/25
City of Cupertino 50 50/20
City of Gilory 25 25/25
City of Los Altos 50 100 / 20
Town of Los Altos Hills 25 150 /20
Town of Los Gatos 25 25/20
City of Milpitas 50 25/20
City of Monte Sereno 25 25/25
City of Morgan Hill 150 50/50
City of Mountain View 25 25/20
City of Palo Alto 100 25/20
ATTACHMENT 2
194
Agenda Item # 5.
21 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
City of San Jose 50 25/25
City of Santa Clara 25 25/25
County of Santa Clara 25 25/25
City of Saratoga 25 25/25
City of Sunnyvale 25 25/20
VW CRS Program 150 300/50
The FPM, postcards, and trifolds are all posted on
Valley Water’s website ‘Flood Ready’ landing page:
https://www.valleywater.org/flooding-safety/floodready Valley Water’s FPM was distributed throughout the
county at various events during the flood season, and
we kept copies in our HQ lobby area.

The City of Los Altos posted Valley Water’s FPM on
our flood protection website and we kept copies in
the city hall lobby.

The City of Cupertino posted Valley Water’s FPM on
our flood protection website and we kept copies in
the City Hall lobby.

All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #83) Flood notice in the local newsletter,
The Cupertino Scene, which reaches residents and
businesses in the SFHA (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino published the annual flood preparation
article in the September 2024 issue of “The
Cupertino Scene”.
(LA OP #84) Letter, along with a “Are You Prepared
for a Flood in Your Neighborhood?” brochure to
property owners in the SFHA (Topics 1-8)
City of Los Altos Annually,
each fall
N/A Los Altos mailed letters to all SFHA property owners in October 2024.
(LAH OP #85) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out townwide and is also available online on the town’s website (Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(MIL OP #86) “Flood Public Advisory” brochure to
residents and businesses within SFHA (Topics 1-6)
City of Milpitas Each
December or
January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #87) Sends a citywide “Flood Report”
brochure, including to those in the SFHA (Topics 1-
9)
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A Morgan Hill’s “2025 Flood Report” brochure was
mailed out citywide in April 2025.

ATTACHMENT 2
195
Agenda Item # 5.
22 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #88) Sends “The View” citywide
newsletter, Winter version, includes information on
flood risk, flood safety, and the importance of
buying flood insurance (Topics 1-9)
City of Mountain
View
Fall
newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2024 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
(MV OP #89) Mails a utility bill insert to all resident and businesses that contains information on flood
risk, flood safety, and the importance of buying
flood insurance (Topics 9)
City of Mountain
View
Between July
- September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City utility customer in December 2024.
(PA OP #90) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities mailer) to all residents
and businesses in the city, including to those in the
SFHA, along with their utility bills (Topics 1-9)
City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?” flier as utility inserts was sent out in
September 2024.
(PA OP #91) Sends out utility announcement,
“Anytime it can rain, it can flood. Don’t get caught
off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility
announcement in December 2024.
(SC OP #92) Mails out a citywide, including all
addresses in the SFHA, newsletter for residents and
businesses called “Inside Santa Clara” (Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: A utility bill insert mailed to residents in Spring of 2024. Flood information was also included
in the biannual Inside Santa Clara newsletter, in the
Fall/Winter 2024 Edition.
(SUN OP #93) Sends two (2) mailers and one (1)
“Horizon” newsletter article “Know How to Be
Flood Safe” that promotes flood safety and flood
preparedness messaging targeted to all residents
and businesses within the SFHA (Topics 2 and 4)
City of Sunnyvale Each fall
around
October
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. The
mailers were sent October (realtor) & November
(Utility inserts) 2024.
(SUN OP #94) Sends mailer to all those in the SFHA
(Topics 1-4, and 7)
City of Sunnyvale Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent November 2024.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Increase in number of flood insurance
policies in the SFHAs, RLAs, and in the
county in general
Prospective buyers understand flood risks
Increase in the number of flood insurance
policies with contents coverage
(SCC OP #95) Sends letters to the properties in the
unincorporated section in the areas of the county’s
mapped repetitive loss areas
Santa Clara County Annually,
each fall
N/A Santa Clara County: No update available - non-CRS
participating community.
(CUP OP #96) Continues to send a letter to former
repetitive loss properties
City of Cupertino Annually,
mid-year
N/A Cupertino continues to send out an annual letter to former repetitive loss properties.
(MH OP #97) Sends a notice to repetitive loss (RL)
areas as required by FEMA
City of Morgan Hill Annually,
each summer
N/A Morgan Hill will send letters to properties in the City’s mapped repetitive loss areas in June 2025.
(PA OP #98) Sends letters to the properties in the
city’s mapped repetitive loss areas, highlighting
flood safety tips
City of Palo Alto Annually,
typically
August -
September
N/A Palo Alto sent letters to properties in the City’s
mapped repetitive loss areas, highlighting flood
safety tips in August 2024.
(SJ OP #99) Sends letters to the properties in the
city’s mapped repetitive loss areas
City of San Jose Annually,
each typically
between
September -
December
N/A San Jose sent letters to general repetitive loss
property areas in March 2025.

ATTACHMENT 2
196
Agenda Item # 5.
23 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Messengers to Other
Target Audiences
(Organizations &
Businesses Serving the
Community)
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Educate our community on flood
protection and preparedness measures by
working and coordinating with groups
who serve as messengers, to people who
are at risk of flooding, as they provide
their respective business service
(VW OP #100) Administers a “Let’s Talk Water”
Speakers Bureau Program that customizes
presentations to update groups on specific issues,
provide updates on Valley Water projects, including
flood protection projects and to educate residents
on existing flood risks as well as provide resources
and tips to be flood ready.
https://www.valleywater.org/learning-center/letstalk-water-speakers-bureau Valley Water
Communications
Unit
On a projectspecific basis
or as
requested
Could vary from
year-to-year
Kiwanis
Rotary Clubs
Homeowners and
Neighborhood
Associations
Forum Groups
Association of
Realtors
In FY25 (from June 2024 through June 2025), Valley
Water's ‘Let’s Talk Water Speakers Bureau Program’
reached the 11 organizations listed below. All
general presentations mention flood protection and
the need to ‘Get Flood Ready’ regardless of the
county’s drought status. They also include links to
Valley Water’s ‘Flood Ready’ information and
resources webpage (ValleyWater.org/floodready),
the hotline to call to report obstructions in creeks,
and flood preparedness collateral available for all inperson events.

Valley Water’s Speakers Bureau Program can
customize presentations to update community
groups on water-specific issues and provide updates
on projects in their area. The FY25 presentations
that included flood preparedness information are
listed below.

1. July 20, 2024 – Cottle to Lean Neighborhood
Association, San Jose

2. August 19, 2024 – Rotary Club of Milpitas

3. August 20, 2024 – Civic Club of San Jose

4. August 22, 2024 – Mountain View Senior
Center

5. October 9, 2024 – Cupertino Library

6. October 19, 2024 – Los Altos Rotary

7. February 19, 2025 – Cupertino Rotary

8. February 28, 2025 – Valley Water’s Water
Works Program (via Zoom)

9. March 3, 2025 – Leadership Morgan Hill

10. March 27, 2025 – Santa Teresa Catholic
Church, San Jose

11. April 23, 2025 – Willow Glenn Lions Club, San
Jose
(VW OP #101) Participates in booth duty support at
various events and fairs throughout the county,
including Valley Water Capital project meetings or
other events, as requested by various organizations
Valley Water Office
of Government
Relations
Annually.

During the
flood season
(starting in
September –
May)
All Santa Clara
County CRS
Communities
Valley Water staff made a concerted effort to actively
participate in community events, including
community festivals and emergency preparedness
affairs, particularly in communities and
neighborhoods in or near flood zones. In FY25 (from
September 2024 – May 2025), Valley Water and the
communities’ staff hosted 29 booths and distributed
flood preparedness information on flood safety and
ATTACHMENT 2
197
Agenda Item # 5.
24 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
emergency preparedness materials, including Valley
Water’s annual FPM. Those events are listed below:

1. Mountain View Art & Wine Festival – 9/7 –
9/8/24

2. Vovinam Viet Vo Dao 33rd Annual Moon Festival
– 9/14/24

3. Rotary Club Silicon Valley Fall Festival – 9/14/24

4. City of Campbell State of the City – 9/18/24

5. County Parks La Fuente Celebration, San Jose,
CA – 9/21/24

6. Picnic by the Lake Multicultural Festival and
Resource Fair, San Jose, CA – 9/28/24

7. Friends of Steven Creek Trail’s Trailblazer Race –
9/29/24

8. Supervisor Lee’s Day on the Bay, Alviso, CA –
10/5/24

9. City of Saratoga State of the City Address –
10/5/24

10. Santa Clara County Parks 2024 Fall Festival at
Martial Cottle Park 10/5/24

11. Pumpkins in the Park, San Jose, CA – 10/12/24

12. South Asian Cultural Association of Sunnyvale’s
Diwali Festival – 10/26/24

13. Councilmember Candelas’ Family Fall Festival –
10/26/24

14. ASCE Annual Student Scholarship – 11/14/24

15. Chopsticks Alley Tea Ceremony – 12/6/24

16. Santa Visits Alviso Foundation Drive – 12/7/24

17. VHF Swearing in Ceremony and Celebration for
Betty Duong – 1/10/25
ATTACHMENT 2
198
Agenda Item # 5.
25 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY

18. VAR Lunar New Year Festival 1/25 – 1/26/25

19. San Jose Chapter of the Links’ Emergency
Preparedness Workshop – 2/1/25

20. City of San Jose District 1 Black History Month
Flag Raising – 2/7/25

21. CEEF & CUSD Run for Great Schools 5k and Fun
Run – 3/29/25

22. AAUW 42nd Wildflower Run 3/30/25

23. Cupertino Earth & Arbor Day – 4/5/25

24. Mt. Pleasant Neighborhood Association
Emergency Resource Fair – 4/5/25

25. San Jose Clean Energy’s EV Ride & Drive +
EcoHome Expo – 4/12/25

26. Evergreen Valley College EVC Community Day –
4/26/25

27. Morgan Hill Community Earth Day Festival –
4/26/25

28. Berryessa Art Festival – 5/10/25

29. Morgan Hill Mushroom Festival – 5/24 –
5/25/25
All Santa Clara County communities support and
promote Valley Water’s outreach projects.

ATTACHMENT 2
199
Agenda Item # 5.
26 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #102) Partner with local Second Harvest
Food Bank with distributing FEMA and Valley Water
flood preparedness materials, including
promotional item(s) as available
Valley Water CRS
Program
In October
(during
CFPW)
Second Harvest
Food Bank of
Silicon Valley
On November 13, 2024, staff participated in a flood
preparedness press conference held at Valley Water’s
Winfield Sandbag Distribution site in San José. The
press conference was a joint news event with the City
of San José, the County of Santa Clara, and the
National Weather Service. The event featured
speakers from Valley Water and participating
agencies, a sandbagging demonstration, and an
emergency kit assembly table, which included flood
readiness materials.

On December 7, 2024, the Organization for Latino
Affairs (OLA), a Valley Water employee resource
group, provided emergency starter kits at the Santa
Visits Alviso Foundation event in San José. English
and Spanish flood preparedness informational
material and giveaways were provided to
approximately 600 attendees.

On February 12, 2025, Valley Water hosted the
Standard Grants Program Open House event at Valley
Water. A ‘Get Flood Ready’ information table was set
up, and flood preparedness materials were shared
with the participants. Vice Chair Santos welcomed
the 41 prospective applicants with opening remarks.

This in-person event featured workshops to help
applicants navigate the grant process, opportunities
to connect with grants staff, and networking with
local organizations. The event received
overwhelmingly positive reviews, with 100% of
survey participants stating they were satisfied with
the workshops and event.

On February 1, 2025, CRS hosted a "Get Flood Ready"
booth at The Links, Incorporated's “Emergency
Preparedness: Safety Now, Peace Later” event at the
African American Community Service Agency in San
José. There were approximately 80 attendees.

ATTACHMENT 2
200
Agenda Item # 5.
27 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #103) Other New Initiatives (as noted in the
PPI document)

1. Continue and expand the standardized flood
message prepared for each community to
include flood messages in utility bills each year,
including PG&E.

2. Expand on partnerships with local chambers of
commerce to disseminate and share flood
preparedness information.

3. Expand on outreach to the Asian and Latino
communities who live in flood prone areas.

4. Expand on outreach to “hot spot” flood prone
areas by hosting on-site or virtual events.

5. Expand on reaching local homeowners
associations (HOA)s and apartment associations
(i.e. Executive Council of Homeowners [ECHO])

6. Expand on reaching residents in marginal and
low-income communities through partnering
with organizations that reach these
communities. (i.e. Second Harvest Food Bank
and others)

7. Communities could pursue FEMA Matching
Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information
activities, such as Flood Protection Assistance
(Activity 360) and Flood Insurance Promotion
(Activity 370).

9. Develop a region-wide Flood Response
Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic for
discussion at the March 26, 2025. See Section V. SC
County CRS Users Group/PPIM Committee Meetings -
Monitoring and Evaluating the 2021 PPI in the FY25
Annual Evaluation Report (Attachment 6).
3/26/26 Meeting, Item #5: Review 2021 PPI “Other
New Initiatives” discussion was as follows:

These initiatives were suggested to be re-evaluated
as part of the next PPI update to include only realistic initiatives to reduce the reporting requirements. As
part of the update, the committee can discuss how
best to word the initiatives to allow flexibility and
creativity without being locked into specific
commitments.

These initiatives do not improve our Activity 330
scores since most communities are already maxed
out on the activity.
(CUP OP #104) The city provides a Winter
Preparedness notification informing contractors
that during the winter season, they need to
winterize their project(s) site as certain soil
disturbance activities are not allowed during the
rainy season
City of Cupertino On a projectspecific basisVarious
contractors
Cupertino continues to prepare and mail the rainy
season letters every year to applicable projects.

These letters were mailed in mid-August 2024.
(MIL OP#105) On a project-specific basis, the city
provides contractors a Winter Preparedness
notification that informs them that during the
winter season, they need to winterize their
project(s) site. Certain soil disturbance activities are not allowed during the rainy season
City of Milpitas On a projectspecific basisVarious
contractors
Milpitas: On-going. The City of Milpitas sends out
winterization notices to larger development projects.

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28 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
These projects are credited under Activity
340 (DFH and REB) – Additional credit is
provided if the PPI states that real estate
agents should (or have agreed to) advise
house hunters about the flood hazard and
that real estate agents give house hunters
a REB brochure
(PA OP #107) Sends out letters to real estate
agencies informing them of their responsibility to
identify flood hazard areas and to take advantage
of the Flood Zone Lookup on the city’s website
City of Palo Alto Annually,
beginning of
flood season
(September/
October)
Real Estate
Agencies/Agent
Palo Alto sent letters to real estate agencies
informing of their responsibility to identify flood
hazard areas in August 2024.
(SJ OP #108) Sends out letters to real estate and
insurance agencies and lenders, informing them of
their responsibility to identify flood hazard areas
and to take advantage of the Flood Zone Lookup on
the city’s website on the “Flood Hazard Zones
webpage and advises to contact the city for map
reading services and elevation certificates on file
City of San Jose At the
beginning of
the flood
season
(September –
December)
Real Estate
Agencies/Agent
San Jose emailed letters to real estate, insurance
agencies and lenders in January 2025.
(SUN OP #109) Sends mailer/postcard targeted to
real estate agents informing them of the client’s
responsibility for identification and purchase of
flood insurance and the availability of the
automatic 15% discount
City of Sunnyvale Each October Real Estate
Agencies/Agents
Sunnyvale: The City sent the mailers to real estate
agents October 2024.

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Santa Clara Valley Water District
FY25 Flood Awareness Campaign
Valley Water's FY25 Flood Awareness Campaign centered around the theme, "You Live in a Flood Zone: Beware.

Be Ready. Be Flood Safe." The outreach utilized digital geo-targeting technologies to effectively reach businesses and residents within the flood zone. The primary goals of the campaign were to raise awareness about flood risks, encourage residents to sign up for emergency alerts, and inform them on how to obtain sandbags.

Additionally, the campaign highlighted our Surface Water Data Portal, where residents can access the latest information regarding local creek and reservoir levels.

To enhance Valley Water’s community outreach efforts, an educational paid advertising campaign was implemented. Polling results from the previous winter campaign informed this advertising initiative, allowing us to better understand our target audiences and their levels of awareness.

The Flood Awareness Campaign ran for six months, from October 2024 to March 2025, at a total cost of $389,340. This campaign combined outdoor and digital geo-targeted advertising, supplemented by three direct multilingual mailings sent to approximately 49,555 homes and businesses located in or near high-risk flood areas, as designated by the FEMA Special Flood Hazard Area (SFHA).

Targeted Mailings

1. FLOOD CAMPAIGN ANNUAL FLOODPLAIN MAILER
Valley Water's Annual Floodplain Mailer (FPM) was distributed in December 2024. This multi-language mailer, available in English, Spanish, Chinese, and Vietnamese, is titled "You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe."
The FPM included QR codes, a magnet featuring essential flood safety websites, a detachable emergency phone list, and a centerfold that highlighted our Surface Water Data Portal. One of the QR codes directs residents to a site where they can access the latest information about local creek and reservoir water levels:
https://alert.valleywater.org/?p=map.

Link to Floodplain Mailer
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2. FLOOD TIPS POSTCARD MAILER
'Beware. Be ready. Be Flood Safe.' Extreme Weather multilingual postcards were produced and distributed to 49,555 properties in the FEMA SFHA in November 2024. These postcards included the nine CRS topics, supporting messages, and links to various flood readiness and preparedness web pages.

Link to Tips Postcard

3. FLOOD TRI-FOLD BROCHURE
In January 2024, we mailed out the trifold guide titled “You Live in a Flood Zone: Beware, Be Ready, Be Flood Safe.” This multilingual resource outlines actions residents can take to protect their lives and property before, during, and after a flood. Additionally, it includes a QR code that directs readers to valleywater.org/floodready for more tips and tools on flood preparedness.

Link to Trifold
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4. TARGETED OUTDOOR ADVERTISING
The 2024-25 outreach campaign included outdoor banners displayed at ten locations identified as high-risk areas for flooding. Additionally, advertisements in English, Spanish, and Vietnamese were featured on 24 public buses operating in regions deemed "hot spots" for flooding.

5. ETHNIC COMMUNITY OUTREACH
Outreach efforts to multilingual communities included advertisements in local newspapers in Spanish, Chinese, and Vietnamese and television ads in Chinese.

6. FY25 COUNTYWIDE MAILER
Effective the FY25 flood season (starting in October 2024), Valley Water no longer produced a Countywide Mailer (CWM) for flood messaging. On January 14, 2025, during Valley Water’s CRS five-year cycle visit, Valley Water informed the ISO CRS Specialist, Marlene Jacobs, about this change. We explained that in place of the CWM, Valley Water distributed two additional targeted mailers to residents and businesses located in the FEMA-designated Special Flood Hazard Area (SFHA). Both hard and soft copies of these mailers were provided to all Santa Clara County cities and the county.

The Flood Tips Postcard included all nine topic messages identified in the 2021 Multi-Jurisdictional Program for Public Information (PPI): https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/VWFlood%20Postcard-Vertical-bleed-CMYK-Outlined-Final.pdf.

Flood Trifold includes six PPI topic messages: https://online.flipbuilder.com/tkap/vbsr/ CRS Community Resources
All Santa Clara County cities and County Public Works and Planning Departments received hard copies of Valley Water’s flood protection materials: FPM, flood postcard, and flood trifold. The table below shows the number of copies requested by and provided to each community.

Public Agency
Annual Floodplain
Mailer (FPM) Postcard
Trifold
Mailed on 1/16/25 FPM mailed on 1/6/25
Postcard mailed on 11/22/24
City of Campbell 25 25 25
City of Cupertino 50 50 20
City of Gilroy 25 25 25
City of Los Altos 50 100 20
Town of Los Altos Hills 25 150 20
City of Los Gatos 25 25 20
City of Milpitas 50 25 20
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City of Monte Sereno 25 25 25
City of Morgan Hill 150 50 50
City of Mountain View 25 25 20
City of Palo Alto 100 25 20
City of San Jose 50 25 25
City of Santa Clara 25 25 25
County of Santa Clara 25 25 25
City of Saratoga 25 25 25
City of Sunnyvale 25 25 20
VW CRS Program 150 300 50
During the CRS Users Group and PPI Committee Meetings on March 26, 2025, and May 14, 2025, all cities and the county were reminded to ensure their respective internet web pages and flood protection resource landing pages redirected visitors to ValleyWater.org/floodready.org, Floodsmart.gov, and Ready.gov.

Flood Protection Partner Toolkit
In mid-October 2024, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2024-2025 Flood Awareness Outreach Partner (https://conta.cc/3AwdoXS). This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards.

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Valley Water HQ Lobby Displaying FY25 Flood Readiness Materials ATTACHMENT 3
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Valley Water HQ Lobby Displaying FY25 Flood Readiness Materials Valley Water FY25 Flood Awareness Campaign
See the attached National Association of Flood and Stormwater Management Agencies (NAFSMA) Excellence in Communication campaign submission.

FY 25 Flood Postcard
FY 25 Flood Trifold
Emergency
Contact Cards
FY 25 Floodplain Mailer
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Agenda Item # 5.

You Live in a Flood Zone:

Beware. Be Ready. Be Flood Safe.

Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 1 Valley Water
NAFSMA Excellence in Communications
Award Submission:

Public Awareness of Flooding
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Agenda Item # 5.

Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 2 Our climate is changing. Extreme weather is the new normal.

As we have learned from flooding disasters throughout the region, it is essential to prepare for emergencies, as the weather can be unpredictable. That’s why Valley Water works year-round on capital improvement projects to reduce the risk of flooding. Our crews are also at work before, during, and after storm emergencies to keep the community safe from flooding.

For over twenty years, Valley Water has sought to educate Santa Clara County residents about existing flood risks and provide resources and tips to help residents be flood safe.

Our efforts to reduce flood risks and outreach support local partners that participate in the FEMA Community Rating
System (CRS). The CRS is a voluntary incentive program that recognizes and encourages community floodplain management practices that exceed the minimum requirements of the
National Flood Insurance Program.

These activities can earn CRS-participating communities credit to reduce National Flood Insurance Program premiums.

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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 3 Campaign Overview
Valley Water’s 2024-2025 Flood Awareness Campaign
effectively educated and engaged residents in Santa
Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.

GOALS
AWARENESS:

Educate residents in FEMA-designated Special Flood
Hazard Areas (SFHAs) about their flood risks and mitigation strategies.

PREPAREDNESS:

Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

ACCESS:

Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 4

KEY STRATEGIES AND EXECUTION

LOCALIZED DIRECT MAIL CAMPAIGN
Distributed multilingual resources (English, Spanish, Chinese, and Vietnamese) via three targeted mailings to 49,555 properties in SFHAs.

Materials included detachable emergency phone lists, magnets with essential flood safety websites, and QR codes linking to resources like the Surface Water Data Portal.

Click here to view flood mailer.

Click here to view trifold.

Click here to view postcard.

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KEY STRATEGIES AND EXECUTION

DIGITAL AND GEO-TARGETED ADVERTISING
Deployed multilingual animated ads and social media videos to IP addresses in high-risk areas, encouraging sign-ups for emergency alerts and promoting flood readiness tips. Ads were coordinated with National Weather Service notifications to ensure the timely delivery of information.

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KEY STRATEGIES AND EXECUTION

OUTDOOR ADVERTISING
Banners and bus advertisements in English, Spanish and Vietnamese were placed in flood-prone locations to maximize visibility.

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KEY STRATEGIES AND EXECUTION

MEDIA OUTREACH
Public partnerships led to a joint press conference
emphasizing the importance of winter flood preparation.

Valley Water, the Mayor of the City of San José, and the National Weather Service urged the community to prepare for winter storms during a news conference held at a sandbag distribution center in San José. The event featured a full-size interactive sandbagging display and an emergency kit assembly table. All major local news outlets covered the news event, amplifying our preparedness messaging through print media, radio, and television.

Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 7 Click here to view livestream video and photos of the press conference.

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KEY STRATEGIES AND EXECUTION

COMMUNITY ENGAGEMENT TOOLKIT
Partnered with agencies to distribute the “Be Flood Safe” Social Media Toolkit, featuring multilingual banners, animations, and tips co-branded with local CRS communities. A toolkit was distributed to over 60 community entities in areas considered at high-risk of flooding.

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KEY STRATEGIES AND EXECUTION

CULTURAL INCLUSIVITY
Ethnic community outreach included targeted ads in Spanish, Chinese, and Vietnamese newspapers and TV channels.

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Innovations
The campaign leveraged geo-targeting technology to localize messaging, while the Surface Water Data Portal offered residents real-time information about creek and reservoir levels. New animations visualized flood preparedness actions in a culturally relevant and engaging manner.

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56.5%
GOOD

13.5%
POOR

20.3%
FAIR

9.6%
UNSURE
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 11 RESULTS AND impact
OUTREACH SUCCESS:

The campaign successfully generated 37 million impressions and 43,000 visits to valleywater.org/floodready.

Our annual post-campaign survey of 400 residents in
flood-prone areas, conducted by Probolsky Polling, found the following results:
50% of the surveyed residents recalled receiving flood safety information via mail.
59% said their home is in a flood zone or an at-risk area; this trend has continued upward from 12% in 2017,
when we first began polling.

IMPROVED PREPAREDNESS:
90% of respondents recalled some of the flood safety
tips received.
43% of poll respondents recalled where to find sandbags from the materials received.
29% recalled the call to action to sign up for emergency alerts. 70% are confident that they have taken all necessary
measures to protect themselves from the impacts of flooding.

Enrollment in flood insurance continued its upward trend, with 46% of households now insured, representing a
7% increase since 2017.

BUDGET AND RESOURCES:

Total campaign cost: $389,340 Allocated for targeted
mailings, digital advertisements, multilingual outreach, and community engagement initiatives.

COMMUNITY TRUST:
57% of respondents rated Valley Water’s flood awareness efforts as excellent or good, up from 18% in 2017.

COMMUNITY TRUST BREAKDOWN
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conclusion
Valley Water’s 2024-2025 Flood Awareness Campaign exemplifies innovation and inclusivity in public communication.

By combining technology, cultural outreach, and community partnership, the campaign not only achieved its objectives but also strengthened public confidence in flood preparedness measures.

Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 12 ATTACHMENT 3
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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 13 Thank you!
2025 NAFSMA Excellence in Communications Award
Public Awareness of Flooding
You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe.

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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting March 26, 2025 | 2:00 p.m. – 4:00 p.m.

Join Zoom Meeting
https://valleywater.zoom.us/j/83878517112?pwd=RRgdezW5EH1a2RaEi5zi6Gj1ZaNLtH.1 Meeting ID: 838 7851 7112|Passcode: 623213 | +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting per Activity 330, Outreach Project, Element 332.c. Program for Public Information, Step 7 requirement (page 2) Outcome: Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report for FY25 (Year 4: July 2024 to June 2025) Section Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda (see page 2) Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Brief status update on the CRS Regionalization in Santa Clara County Feasibility Study
• The County’s 2023 Multi-Jurisdictional Hazard Mitigation Plan resulted in FMP credits (Therefore, the flood-centric FMP effort was discontinued). • Update on Valley Water CRS Program Amy Fonseca 5 min

5. Review 2021 PPI ‘Other New Initiatives’ (see page 2) Amy Fonseca 20 min

6. Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report for FY25 (Year 4: July 2024 to June 2025)
Update the FY25 Project Accomplishments column for your community (Google Link)
• Communities’ updates due by next CRS Users Group Meeting or no later than May 30, 2025
Rene Moreno 45 min

7. Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
The community must:
1) The community must check the website’s links at least monthly, and fix those that are no longer accurate.
2) At least annually, the community must review the content to ensure it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.)
Amy Fonseca 2 min

8. Next meeting (TBD, May 2025) – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting • Complete the development of the 2021 PPI Annual Report Year 4 (FY 2025)
Amy Fonseca 2 min

9. Adjourn
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Excerpt from 2017 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit.

The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
Excerpt from the 2021 Multi-Jurisdictional PPI:

For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
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Name Community
Jennifer Chu City of Cupertino
Jorge Duran City of Gilroy
Chris Wilson City of Los Altos External Stakeholder
Harun Musaefendic City of Los Altos
Vency Woo City of Los Altos
Arthur Valderrama City of Milpitas
Elizabeth Koo City of Milpitas
Jeremy Wu City of Milpitas
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vicki Thai City of Palo Alto
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong Santa Clara County
David Dorcich Santa Clara County
Arlene Lew City of San Jose
Vivian Tom City of San Jose
Gina Newbold City of Sunnyvale
Tamara Davis City of Sunnyvale
Amy Fonseca Valley Water
Emily Zedler Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
March 26, 2025 | 2:00 - 4:00pm | Zoom
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
March 26, 2025 | 2:00 pm – 4:00 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Attendees were introduced (see attached attendance sheet). Informed committee that the meeting was being recorded for meeting minutes and will also be used to track attendance. ______________________________________________________________________________ Item #2: Review of the Meeting Goals and Agenda
• The main objectives of the meeting are as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual by initiating the reporting process of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report (AER) for FY25 (Year 4: July 2024 to June 2025). Due to the 8/2/25 annual recertification deadline, when the AER is due, the deadline for communities to submit their updates to the AER is May 30, 2025.
o Review the status of the outreach initiatives listed in the 2021 PPI. o Brief status update on the CRS Regionalization in SC County • County’s 2023 Multi-jurisdictional Hazard Mitigation Plan. • Update on Valley Water’s CRS Program
• Reviewed pending “Action Items” from the committee’s 2024 meetings.

Items from March 26, 2024, and/or May 29, 2024
o Agenda Item #3 – Annual Review of CRS Communities Roster – Reminder to update the CRS community roster.
o Agenda Item #5: Floodplain Management Plan (FMP) Update – Valley Water met with Emily Zedler to discuss hotspots. Based on the conversation, there was no specific outreach to hotspots because they differ based on agency.

Valley Water has an online resource tool, a GIS layer, that communities can use to conduct targeted outreach.
 Map of Valley Water’s FIT (Field Information Team) hotspots:
https://tinyurl.com/scvwdfit
o Agenda Item #6: Review 2021 PPI “Other New Initiatives” – Initiative #2: Identify the Chamber of Commerce or equivalent in each city and find ways to share information via websites, blogs, and newsletters. Due to Valley Water and our largest community, San Jose, being cycled in 2024, we could not follow up on this action item. This initiative may be reconsidered next PPI update. Initiative #4: Expand outreach to "hot spot" flood-prone areas by hosting on-site or virtual events. Based on targeted outreach efforts utilizing hotspot information, this initiative is complete.

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The meeting notes correspond with the discussion of the meeting agenda items. o Agenda Item # 8: Activity 350 – Flood Protection, c. flood protection website – Check links and ensure links direct to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov. to ensure agencies receive CRS WEB credit.
______________________________________________________________________________ Item #3: Annual Review of CRS Communities Roster
Action Item:

Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871 ______________________________________________________________________________ Item #4: Brief Status Update on the CRS Regionalization in Santa Clara County Feasibility Study
Valley Water and its consultant, Tetra Tech, have completed the regionalization feasibility study.

However, Valley Water has decided not to pursue a regionalization approach because it would not be possible to regionalize the entire program. We are looking for other ways to streamline our program while continuing to assist CRS communities.

Reminded all communities to use the county’s 2023 Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) when pursuing Activity 510, Floodplain Management Planning (FMP) credit. Everyone was encouraged to stay updated on the county’s MJHMP. It is essential to remind the County that CRS communities receive FMP for their 2023 MJHMP, and to maintain those credits, floodplain management, and CRS planning must be conducted in parallel.

Valley Water is no longer pursuing the multi-jurisdictional flood-centric plan we were considering for FMP credit.

Valley Water shared an update on our CRS Program. Like everybody else, we are constrained by resources and want to ensure we use our time and resources effectively. So, we are looking at ways to right-size our program and identify opportunities to improve it and make it more efficient. Due to this program evaluation, we will communicate if potential impacts are anticipated to any community. ______________________________________________________________________________ Item #5: Review 2021 PPI ‘Other New Initiatives’ Identified in the 2021 PPI These initiatives were suggested to be re-evaluated as part of the next PPI update to include only realistic initiatives to reduce the reporting requirements. As part of the update, the committee can discuss how best to word the initiatives to allow flexibility and creativity without being locked into specific commitments.

These initiatives do not improve our Activity 330 scores since most communities are already maxed out on the activity.

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From page 66 of the 2021 PPI

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills each year, including PG&E. Completed in FY25

2. Expand partnerships with local chambers of commerce to disseminate and share flood preparedness information. This was discussed at the March 26, 2025, meeting. We may reconsider this initiative as part of the PPI update in 2026.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas. Identified an existing nexus with Valley Water’s Office of Civic Engagement (OCE), Office of Racial Equity, Diversity & Inclusion (REDI), and Office of Government Relations (OGR) programming, of which information share flood preparedness materials at various tabling events.

4. Expand on outreach to “hot spot” flood-prone areas by hosting on-site or virtual events. Provided link to Valley Water’s GIS Map of the Field Information Team (FIT) hotspots https://tinyurl.com/scvwdfit

5. Expand on reaching local homeowners associations (HOA) and apartment associations (e.g., Executive Council of Homeowners [ECHO]). This is too large a task to be carried out at this time.

6. Expand on reaching residents in marginal and low-income communities through partnering with organizations that reach these communities. (i.e. Second Harvest Food Bank and others) Identified an existing nexus with Valley Water’s Office of Civic Engagement (OCE), Office of Racial Equity, Diversity & Inclusion (REDI), and Office of Government Relations (OGR) programs, which make every effort to reach out to marginal and low-income communities.

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas. Only a handful of CRS-participating communities in SC County have repetitive losses; this committee does not track whether these communities pursue grant funding opportunities.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370). Valley Water’s January 2025 5-year cycle visit could potentially score additional points under Flood Protection Assistance. We will inform communities accordingly.

9. Develop a regionwide Flood Response Program messaging plan. Achieved by the County’s 2023 MJHMP.
______________________________________________________________________________ Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025) Action Item:

Deadline – May 30, 2025: Using this Google Link, each community was requested to search (under the ‘Project(s) Proposed to Support the Messages’ column, search by using their community’s abbreviation) for their Outreach Project identified in Appendix A - CRS Creditable Outreach and Flood Response Projects by CRS Community, from Santa Clara County Multi-Jurisdictional PPI 2021, and update their community’s FY25 project accomplished.

All were reminded that no other information can be modified outside the INPUT HERE ONLY column.

This was the information in the 2021 PPI that was presented and adopted. Any changes to outreach project descriptions should be reflected in the INPUT HERE ONLY column.

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The meeting notes correspond with the discussion of the meeting agenda items.

Timeline for Sharing the Annual Evaluation Report with Governing Bodies:
− June 2025: Valley Water will share with its Board of Directors through non-agenda and provide communities with the final copy as presented to Valley Water’s Board. − July 2025: Communities share with their respective governing bodies as identified in the Final AER, Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the Community’s Governing Body.
− August 2025: Final AER with a copy of the method shared with the governing body due to the Insurance Services Office (ISO).
______________________________________________________________________________ Item #7: Activity 350 – Flood Protection Information, c. flood protection website Reminded communities that their respective flood protection resource landing pages should redirect to floodsmart.gov, ready.gov, and valleywater.org/floodready.

Per the CRS Coordinator’s Manual (page 350-7), the community must:
1) The community must check the website’s links monthly and fix those that are no longer accurate. 2) At least annually, the community must review the content to ensure it is current and pertinent (e.g., correct names, addresses, phone numbers, and other contact information; update any ordinance changes, etc.).
______________________________________________________________________________ Agenda Item #8: Next Meeting
Valley Water will share the 2024/2025 Get Flood Ready Campaign results and our FloodReady website redesign will be discussed at the May meeting.

Look for a Doodle Poll for May’s meeting.

ATTACHMENT 6
229
Agenda Item # 5.

Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting May 14, 2025 | 3:00 pm – 5:00 pm
Join Zoom Meeting
https://valleywater.zoom.us/j/84803455188?pwd=c86WQRUGeU81AdSvaPzvNbWfgJUgiI.1 Meeting ID: 848 0345 5188 | Passcode: 044497 | +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting to monitor the Implementation of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information per Activity 330, Outreach Project, Element 332.c. Program for Public Information (PPI), Step 7 requirement
Outcome: 2021 PPI Annual Evaluation Report, FY25 Year 4 of 5 Item Meeting Topic Presenter Time

1. Introductions
Roll Call / Roster Updates
Amy Fonseca 10 min

2. Review of the Meeting Goals and Agenda
Review pending Action Items from this committee’s 3/26/25 meeting (see attached)
Amy Fonseca 10 min

3. Flood Awareness Survey 2025 Results Presentation
 FY25 Flood Awareness Campaign Results
 The launch of Valley Water’s FY26 Annual Flood Awareness Campaign kicks off in October 2025.

Adam Probolsky
Paola Reyes
15 min
10 min

4. Valley Water Website Re-design: FloodReady landing page Meghan Azralon 15 min

5. Information Share: The 14th Annual California Flood Preparedness Week (CFPW) will be held from October 18-25, 2025
The state’s collaboration site has last year’s messaging, graphics, risk communication tools, and ideas about events:
https://sites.google.com/view/cfpw/home
Amy Fonseca 5 min

6. Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report, FY25 (Year 4: July 2024 to June 2025)  Update the FY25 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else
 Communities’ updates are due by next CRS Users Group/PPI Meeting or by the DEADLINE no later than May 30, 2025 (Friday)
Rene Moreno 20 min

7. Valley Water CRS Program Updates Amy Fonseca 10 min

8. Other Items Amy Fonseca 5 min

9. Adjourn
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
ATTACHMENT 7
230
Agenda Item # 5.

Pending Action Items from the
3/26/25 CRS Users Group / PPI Committee Meeting
Item #3: Annual Review of CRS Communities Roster
Action Item:

Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871 Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025) Action Item:

All were reminded that no other information can be modified outside the INPUT HERE ONLY column. This was the information in the 2021 PPI that was presented and adopted. Any changes to outreach project descriptions should be reflected in the INPUT HERE ONLY column.

How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the Community’s Governing Body. − August 2025: Final AER with a copy of the method shared with the governing body due to the Insurance Services Office (ISO).

ATTACHMENT 7
231
Agenda Item # 5.

Name Community
Jennifer Chu City of Cupertino
Jorge Duran City of Gilroy
Harun Musaefendic City of Los Altos
Vency Woo City of Los Altos
Jeremy Wu City of Milpitas
Elizabeth Koo City of Milpitas
Jeremy Wu City of Milpitas
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong Santa Clara County
David Dorcich Santa Clara County
Vivian Tom City of San Jose
Gina Newbold City of Sunnyvale
Tamara Davis City of Sunnyvale
Amy Fonseca Valley Water
Emily Zedler Valley Water
Kristen Yasukawa Valley Water
Liang Xu Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
May 14, 2025 | 3:00 - 5:00pm | Zoom
ATTACHMENT 8
232
Agenda Item # 5.
1 | Page
The meeting notes correspond with the discussion of the meeting agenda items.

Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
May 14, 2025 | 3:00 pm – 5:00 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Attendees were introduced (see the attached attendance sheet) and informed that the meeting was being recorded to create meeting minutes and track attendance.

Amy Fonseca reminded the group to update the CRS Users Group roster if they haven’t already done so. ______________________________________________________________________________ Item #2: Review of the Meeting Goals and Agenda
 The main objective of the meeting is as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual by initiating the reporting process of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report (AER) for FY25 (Year 4: July 2024 to June 2025).  Reviewed pending “Action Items” from the committee’s March 26, 2025, meeting.

Item #3: Annual Review of CRS Communities Roster
Action Item:

Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJGxZDZ0jG6g/edit#gid=1135493871 Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025) Action Item:

See details on Item #6 of the 5/14/25 Meeting Agenda
______________________________________________________________________________ Item #3: Flood Awareness Survey 2025 Results Presentation  FY25 Flood Awareness Campaign Results
− Paola Reyes (Valley Water, Public Information Representative) reviewed the FY25 Flood Awareness Campaign results. The group was informed that this information will be in the 2021 PPI Annual Evaluation Report for FY25.
− Campaign goals were flood awareness, flood preparedness, and access.

ATTACHMENT 9
233
Agenda Item # 5.
2 | Page
The meeting notes correspond with the discussion of the meeting agenda items. o Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies. o Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.
o Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels. − Adam Probolsky gave a presentation overviewing the FY25 Flood Awareness Survey results. The group was informed that the FY25 flood awareness campaign results are available upon request and were asked to contact any member of Valley Water's CRS Program Team.
 The launch of Valley Water’s FY26 Annual Flood Awareness Campaign kicks off in October 2025
Paola Reyes shared that we reduced the number of mailers sent to those in the FEMAdesignated Special Flood Hazard Area from four to three. As indicated in the flood survey results, the number of people recalling the mailers slightly decreased, so we may consider using a fourth mailer in the future.

She also shared that as the FY26 campaign is being developed, the idea is to focus on the following three topics: 1) Turn around, don’t drown; understanding shallow flooding; 2) How to prepare sandbags; and 3) Downloading disaster emergency apps.

Paola shared Valley Water’s Communications’ creative approach for next year’s campaign.

Renee Gunn from the City of Mountain View mentioned that at their tabling events, it’s been more effective to focus on emergency preparedness rather than specifically on flood preparedness. That seemed to resonate more with people, as emergency preparedness for all disasters, including floods, earthquakes, mudslides, power outages, etc., affects everyone, but flooding specifically, not necessarily.

Merna Leal mentioned that the timeline graphic of historical floods after drought seemed to really impact people at tabling events in which Valley Water has participated.

The suggestion is to continue updating the timeline graphic, making it available on Valley Water’s website, and sharing it with the cities and counties for their websites. ______________________________________________________________________________ ATTACHMENT 9
234
Agenda Item # 5.
3 | Page
The meeting notes correspond with the discussion of the meeting agenda items.

Item #4: Valley Water Website Re-design: FloodReady landing page  Megan Azralon (Valley Water, Public Information Representative) provided an update on the Valley Water website redesign, highlighting upcoming improvements to make flood and emergency information easier to find. She shared a preview of the new homepage layout.

Key features include a reorganized menu, customizable highlight sections, quick links, an interactive map for sandbag locations and flood alerts, and integration of campaign visuals.

The updated design will improve accessibility and user experience, with full language translation support. Feedback on layout and content is welcome.

Action Item:

Provide feedback on Valley Water’s website redesign to [email protected]. ______________________________________________________________________________ Item #5: Information Share: The 14th Annual California Flood Preparedness Week (CFPW) will be held from October 18-25, 2025
Attendees were reminded of the state’s collaboration site for the upcoming flood season’s CFPW. The state’s website has last year’s messaging, graphics, risk communication tools, and ideas about events:
https://sites.google.com/view/cfpw/home and https://water.ca.gov/Flood-Prep-Week We discussed the importance of communities participating in the state-led CFPW effort as agencies throughout the state participate and share information on invaluable available resources. This is of great importance given that beginning in FY2, Valley Water will likely no longer provide the cities/county with flood readiness promotional/giveaway items. Materials from Valley Water’s annual flood awareness campaign will continue to be made available to the cities/counties.

Action Item:

Contact the California Department of Water Resources with questions about CFPW and/or to request that your agency be added to the state’s distribution list.  Nikki Blomquist, Program Coordinator: [email protected]  Jason Ince, Public Affairs: [email protected]
______________________________________________________________________________ Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025) Deadline – May 30, 2025: Using this Google Link, each community was requested to search (under the ‘Project(s) Proposed to Support the Messages’ column, search by using their community’s abbreviation) for their Outreach Project identified in Appendix A - CRS Creditable Outreach and Flood Response Projects by CRS Community, from Santa Clara County Multi-Jurisdictional PPI 2021, and update their community’s FY25 project accomplished.

All were reminded that no other information can be modified outside the INPUT HERE ONLY column.

This was the information in the 2021 PPI that was presented and adopted. Any changes to outreach project descriptions should be reflected in the INPUT HERE ONLY column.

ATTACHMENT 9
235
Agenda Item # 5.
4 | Page
The meeting notes correspond with the discussion of the meeting agenda items.

Action Item:

Submit your agency’s updates of CRS Creditable Outreach and Flood Response Projects by CRS Community (Appendix A of the 2021 Multi-Jurisdictional Program for Public Information [PPI]) no later than, Friday, May 30, 2025.
______________________________________________________________________________ Item #7: Valley Water CRS Program Updates
 Valley Water has led CRS as a ‘fictitious community’ since 1998. o Federal changes, rising workload, and limited resources have made this voluntary role unsustainable.
 Valley Water is looking into transitioning to a supportive partner role (not a direct participant). o Working with a consultant to determine the transition plan and details.  Impact on CRS Communities
o Cities would work directly with FEMA/ISO for CRS administration and technical support.  Continued Valley Water Support:
o Channel maintenance docs (Activity 540)
o Documentation for Valley Water CRS-creditable activities upon request o Lead PPI through April 2026
 Post-2026 Valley Water may no longer participate in PPI for CRS purposes but would continue with our annual flood prep campaign, which could still be eligible for CRS credit.  Cities would need to determine how they would like to manage their own/multijurisdictional PPI and credit verification.  Valley Water is also looking to amend the consultant’s contract to help CRS communities with the transition.
 We are open to feedback; email or call Amy with questions or concerns.  Formal notice will be sent to the cities once decisions are made, and the transition plan is ready.

ATTACHMENT 9
236
Agenda Item # 5.
5 | Page
The meeting notes correspond with the discussion of the meeting agenda items.

Action Item:

Send any comments/concerns to [email protected] and copy [email protected] and [email protected].
______________________________________________________________________________ Item 8: Activity 350 – Flood Protection Information, c. flood protection website Reminded communities that their respective flood protection resource landing pages should redirect to floodsmart.gov, ready.gov, and valleywater.org/floodready.

Action Item:

Each agency is requested to review/update their organization’s flood protection resources landing pages as indicated above.
______________________________________________________________________________ Item #9: Other Items
Internal change to Valley Water’s CRS Program; transferring from Office of Civic Engagement to Watersheds.

ATTACHMENT 9
237
Agenda Item # 5.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Jessie Kim
Approved By: Gabriel Engeland
Subject: Adopt a Resolution approving Contract Amendment 2 with Beauchaine Consulting Group, LLC in the amount of $75,000 for the Tyler ERP Implementation Project for a total contract not to exceed $415,000

COUNCIL PRIORITY AREA
☐Public Safety
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒General Government

RECOMMENDATION
Adopt a Resolution Approving Contract Amendment No. 2 with Beauchaine Consulting Group, LLC in the Amount of $75,000 for the Tyler ERP Implementation Project, for a Total Contract Not to Exceed $415,000.

FISCAL IMPACT
The proposed contract amendment is fully funded in the FY2025-26 adopted budget under the Technology Fund. The existing project budget includes sufficient capacity to absorb the additional $75,000 without requiring a new appropriation. Services will be billed on a time-worked basis, and any unused funds will be returned to the fund balance at the end of the fiscal year.

ENVIRONMENTAL REVIEW
Not applicable

PREVIOUS COUNCIL CONSIDERATION
November 12, 2024

BACKGROUND/DISCUSSION
The City successfully reached Go-Live on its new Tyler ERP system as of July 1, 2025, marking a major milestone in the modernization of the City’s enterprise financial and operational systems.

The project has now entered its final implementation phase, the Go-Live Assistance and Transition Phase, which focuses on stabilizing processes, completing configuration and data cleanup, and providing both technical and user support to departments. 238
Agenda Item # 6.

Beauchaine Consulting Group has served as the City’s lead consultant throughout the Tyler ERP implementation, and their continued support remains critical as staff navigate system stabilization and post-Go-Live learning. The final phase will focus on:
 Data conversion and validation
 Final configuration and workflow refinement
 End-user support across departments
 Advanced retraining and documentation
 Resolution of system issues in modules such as contracts, procurement, and reporting To complete this work, staff recommends approving a contract amendment with Beauchaine Consulting Group to increase the not-to-exceed amount from $340,000 to $415,000. Services will be billed based on time worked, and the City will only incur costs for services rendered.

Maintaining continuity with the existing consultant ensures a smooth and efficient transition to internal ownership of the ERP system, minimizes operational disruptions, and preserves the institutional knowledge built over the life of the project.

ATTACHMENTS

1. Resolution No. 2025-xxx
239
Agenda Item # 6.

RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING CONTRACT AMENDMENT 2 WITH BEAUCHAINE CONSULTING GROUP, LLC IN THE AMOUNT OF $75,000 FOR THE TYLER ERP

IMPLEMENTATION PROJECT
WHEREAS, the City of Los Altos entered into an agreement with Beauchaine Consulting Group, LLC to provide professional services in support of the implementation of the City’s Tyler Enterprise Resource Planning (ERP) system; and
WHEREAS, the City successfully reached the Go-Live milestone for the ERP system on July 1, 2025, marking the transition to the final implementation phase, Go-Live Assistance and Transition; and
WHEREAS, the remaining project work includes critical services such as post-Go-Live data validation, configuration refinements, advanced end-user support and retraining, and resolution of outstanding system issues; and
WHEREAS, Contract Amendment No. 2, in the amount of $75,000, will increase the total notto-exceed contract amount to $415,000 and is fully funded in the FY2025-26 adopted budget under the Technology Fund; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby:

1. Approves Contract Amendment No. 2 with Beauchaine Consulting Group, LLC, in the amount of $75,000, increasing the total not-to-exceed contract amount to $415,000 for continued ERP implementation support services; and

2. Authorizes the City Manager to execute the amendment and take all necessary actions to carry out the intent of this resolution.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 26th day of August, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
NAME
240
Agenda Item # 6.

Mayor
ATTEST:
_________________________

CITY CLERK NAME
City Clerk
241
Agenda Item # 6.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Melissa Thurman
Approved By: Gabriel Engeland
Subject: Confirm Appointment of Councilmember Larry Lang to serve as Council Liaison for the Joint Community Volunteer Service Awards Committee (JVAC)

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Confirm Appointment of Councilmember Larry Lang to Serve as Council Liaison for the Joint Community Volunteer Service Awards Committee (JVAC) Through the Remainder of 2025

FISCAL IMPACT
None

PREVIOUS COUNCIL CONSIDERATION
Not Applicable

BACKGROUND
In January 2025, Mayor Pete Dailey appointed Vice Mayor Neysa Fligor as Council Liaison to the Joint Community Volunteer Service Awards Committee (JVAC) for 2025. Recently, Vice Mayor Fligor notified the Mayor that due to a conflict in her schedule, she was unable to continue serving as Council Liaison to JVAC and requested a replacement be named to serve as Liaison through the remaining meetings.

Mayor Dailey asked Councilmember Larry Lang to serve as Council Liaison to JVAC, and Councilmember Lang agreed. This action by Council will confirm the appointment of Councilmember Lang as JVAC Liaison through the remainder of 2025.

ATTACHMENT
None
242
Agenda Item # 7.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025
243
Agenda Item # 8.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 244
Agenda Item # 8.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
245
Agenda Item # 8.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 246 Agenda Item # 8.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Anthony Carnesecca
Approved By: Gabe Engeland
Subject: Main Library Design Concept

COUNCIL PRIORITY AREA
☐Public Safety
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒General Government

RECOMMENDATION
Review Main Library Design Concept and forward funding request to the North County Library Authority (NCLA) for next phase of project.

FISCAL IMPACT
The North County Library Authority has paid all applicable expenses up to this point.

ENVIRONMENTAL REVIEW
This report is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970.

PREVIOUS COUNCIL CONSIDERATION
January 23, 2024, June 25, 2024, & December 10, 2024

BACKGROUND
During the Future Agenda Items Discussion section of the Los Altos City Council meeting on September 26, 2023, Councilmember Dailey requested the Library Commission to bring forward to Council at a Study Session the status of the library and options they have considered for improving the library for consideration of Council, including, but not limited to the potential use of parcel tax funds. Mayor Meadows and Vice Mayor Weinberg supported the future agenda topic.

During the October 5, 2023 Library Commission meeting, Chair Fawcett moved that the Commission form an Ad Hoc Committee consisting of Vice Chair Bedard and Commissioner Crane to work on documents in preparation for the Study Session with City Council focused on possible library improvements as directed at the September 26. 2023 City Council meeting that 247
Agenda Item # 9.
will terminate upon receipt of the Final Report to the Commission. Commissioner Crane seconded the motion. The motion passed 4-0.

During the January 4, 2024 Library Commission meeting, the final proposal was unanimously approved by the Commission to move onto the City Council.

During the January 23, 2024 City Council Study Session, the Potential Improvements to Library Ad-Hoc Subcommittee presented their recommendations for improvements to the City Council.

City Council directed the ad-hoc subcommittee to continue with the process by presenting the information to the North County Library Authority and requesting that the NCLA approve funding an RFP to be issued by the City of Los Altos based on their recommendations.

During the January 29, 2024 NCLA Meeting, the ad-hoc subcommittee presented the same information as presented to the City Council one week prior. NCLA board member Dailey made a motion to authorize the City of Los Altos to issue an RFP, jointly by the City and the County Library System with NCLA to cover the costs associated with the issuance of the RFP. Secretary Hill seconded the motion. The motion passed in a unanimous vote.

At the June 25, 2024 City Council meeting, City Council unanimously authorized the City Manager to issue a Request for Proposals for Design Services for Los Altos Main Library Improvements.

The City issued the RFP - Design Services for Los Altos Main Library Improvements on Wednesday, July 17, 2024. The RFP closed on Thursday, August 22, 2024 at 3 pm.

The RFP divided the improvements into three distinct phases. Phase 1 is a Design Alternative Analysis that will investigate the existing condition, create design alternatives, evaluate cost estimates, and garner consensus for a final preferred design. Phase 2 is 65% drawings that will include technical specifications for the building with a more detailed cost breakdown. Phase 3 is bid-ready construction documents and construction transition.

The City received nine proposals for the project. The review committee reviewed all the proposals and invited the highest-ranking proposers to a final interview.

The review committee conducted interviews with the finalists and selected Anderson Brule Architects (ABA) as the consultant to complete the design work for the Los Altos Main Library Improvements.

During the October 3, 2024 Library Commission meeting, City staff provided an update on the process and next steps, including a request for funds from the North County Library Authority and a contract award from the Los Altos City Council. The Library Commission unanimously recommended approval to move forward in this process.

During the November 18, 2024 North County Library Authority meeting, their board unanimously approved the funding allocation to the City of Los Altos for Phase 1 of the Main Library Improvements Project.
248
Agenda Item # 9.

During the December 10, 2024 meeting, the Los Altos City Council unanimously awarded a contract for ABA to execute Phase 1 of the Main Library Improvements Project.

Beginning in January 2025, ABA began their work to complete Phase 1 of the Main Library Improvements project focused on investigating the existing condition, creating design alternatives, evaluating cost estimates, and garnering consensus for a final preferred design.

Initially, ABA investigated the existing conditions of the Los Altos Main Library by evaluating the building, and reviewing the proposals presented by the Library Commission Ad-Hoc Subcommittee and previous Needs Assessments. This analysis helped inform their analysis of the building and proposed improvements to the space.

While evaluating the existing conditions, ABA moved forward with beginning to engage with the library community and beyond. As part of the initial design alternative process, ABA conducted three feedback workshops to review and discuss the proposed improvements into order to gain a shared understanding of project background, goals, and timeline; and, input for validation of prioritized improvements. These events were hosted on March 6, 2025 at a Library Commission meeting, March 12, 2025 3 – 5 pm, and March 22, 2025 10 am – 12 pm.

At the culmination of those meetings and the existing site investigation, ABA reviewed the current site analysis, the proposals from the Ad-Hoc Subcommittee, and community feedback.

Accordingly, ABA created the two design concepts that were presented to the public for specific commentary on the concepts created by the architectural team. These two design concepts were presented at three public engagement opportunities, a Special Library Commission meeting on May 22, 2025 at 6:30 pm in the Orchard Room, and two workshops in the Library Open Space on May 24, 2025 from 10 am – 12 pm and May 28, 2025 from 3 – 5 pm.

After reviewing the feedback provided to the design team through those community feedback sessions and beyond, the design team made modifications to the design and identified a preferred design concept that met the prioritized proposals from the Library Commission Ad-Hoc Subcommittee.

The design proposal presented for consideration today accomplishes three main objectives:

1. increases the ability of the Library to provide programs and services to the community,

2. improves the infrastructure of the Library as it stands today; and,

3. incorporates feedback received from the community through the engagement process.

DISCUSSION
This preferred design concept was presented to the Library Commission on August 7, 2025, where the Commission unanimously recommended that the project move forward to City Council and with the next steps in the project.

The Commission provided positive feedback on the incorporated design improvements from the previous review and expressed concerns in only two areas that the Library Improvements TAC 249
Agenda Item # 9.
and Library Commission will continue to explore through this process, the Friends of the Library sales space and Passport Office location.

The City Council will review the design concept that was unanimously recommended by the Library Commission. After Council review tonight, City staff will bring a funding request to NCLA for the next phases of the project. The next phases will be Phase 2, which is 65% drawings that will include technical specifications for the building with a more detailed cost breakdown, and Phase 3, which is bid-ready construction documents.

If the North County Library Authority authorizes the use of funds for Phases 2 and 3, City staff will bring a proposed contract amendment to City Council for authorization to move forward with those phases.

ATTACHMENTS

1. Presentation
250
Agenda Item # 9.

CITY OF LOS ALTOS
Main Library Improvements
City Council
August 26, 2025
251
Agenda Item # 9.

Project Process Los Altos Library
Library Improvements Technical Advisory Committee
Staff & Stakeholder Consultant
Technical Advisory Committee (TAC)
Conceptual Design Alternatives & Garner Consensus - 12 weeks Design Development - 12 weeks Construction Documents - 16 weeks Process and Participants Investigate Existing Conditions - 8 weeks Leadership Review & Approval Deliverables
Phase 1: Design Alternatives Analysis Phase 2: Design
Documents
Site Visit
. Review Existing Documents.

Meeting #2
. City & Library Staff Meeting
. Stakeholder Feedback Focus Groups. Project Reqs and Observations Report .

FinalizeSpace Needs & Adjacencies
. Draft Design Alternatives (2). Develop Conceptual Cost Estimates (2) . Revise Design Alternatives (2).

Stakeholder Design Review Focus Groups
.

Leadership Presentations
.

Library Commission NCLA
Los Altos City Council Leadership Approval
.

NCLA
Develop DD Cost Estimate
. Revise Construction Documents
. Develop Construction Documents.

Kickoff
.

Draft Engagment Plan
.

Meeting #3
. PM Review
. Finalize Alternates & Cost Estimates (2)
. Develop Design Documents. Design Development 65%
.

Building Plan Check
.

NCLA
Develop Bid Package
.

Leadership Presentations
.

NCLA
Los Altos City Council
Attend Pre- construction Meeting
. Review & Respond to Change Order Requests. Construction Documents 100% . Bid Package. Change Order Responses.

Bidding & Construction Transition
Phase 3: Construction Documents
DD Cost Estimate
. Conceptual Cost Estimate.

Review Meeting
. Review Meeting.

City of Los Altos - Main Library Improvements
Process Map
. Draft Space Needs & Adjacencies
. 1 Process Map
We are here!
50% CONSTRUCTION DOCUMENTS 95% CONSTRUCTION DOCUMENTS PLAN CHECK & PERMITTINGSCHEMATIC DESIGNDESIGN

DEVELOPMENT
8 months 7 months 8 months
252
Agenda Item # 9.

Round 1
Staff Workshop - 2/26/25
Library Commission Meeting - 3/6/25
Public Open House #1 - 3/12/25
Public Open House #2 - 3/22/25
Library Commission Meeting - 5/22/25
Round 2
Public Open House #3 - 5/24/25
Public Open House #4 - 5/28/25
Library Supervisor's Meeting - 6/11/25
Library Commission Meeting - 8/7/25
City Council Meeting - 8/26/25
NCLA Meeting - 9/15/25
Families
Boomers
FOL
Staff
2 Summary of Outreach 253
Agenda Item # 9.

Round 1 - Validation of Work Completed Prior
3 Summary of Outreach
Reconfigure and enlarge the lobby
Install family bathrooms
Address circulation and reference desk service
Move children’s area entrance to enable direct access
Find suitable alternative for holds
Improve Friends’ sales space
Remediate inadequate wiring
Address any accessibility concerns as discovered
Remodel to support limited Extended Hours Space
Evaluate and consolidate staff areas to improve efficiency Create acoustic quiet zone
Evaluate and redeploy digital needs in computing, printing, and scanning
Remodel to support full Extended Hours space
Create opening between children’s space and Orchard Room to expand useable space
Evaluate and consolidate Friends’ space to improve efficiency Tier 2
Still relevant.

Still relevant. Consider as a higher priority
Reference desk already improved, circulation is still an issue.

Noise is still an issue. Other pending improvements make relocation infeasible.

Expanded capacity now meets needs. Flexible on location.

FOL desire more space for work area and sales. Balance with other library services.

Still relevant. Consider as a higher priority
Still relevant.

Still relevant. Consider as a higher priority.

Still relevant.

Location and noise are an issue. FOL desire more space for work area and sales Still relevant. Consider as a higher priority.

Still relevant, but re-evaluate quantities.

Less relevant and feasible with pending improvements.

Consider as lower priority.

Tier 1
Tier 3
increase modifysame
remove
254
Agenda Item # 9.

Round 2 - Input on First Draft Conceptual Design Ideas
4 Summary of Outreach
New grid SPACE / LOCATION FEEDBACK / INPUT
Friends of the Library
Restrooms
Meeting Rooms
Community Space
Collections
Staff Workspace
Main Library
Desire for additional Friends workspace
Flexibility and additional space desired for Friends sales Concern about safety and security of all gender restrooms Consider equivalent option for those that prefer traditional restrooms Need for two family restrooms if they can be accommodated Need clarity and study on quantity and sizes
Right size quantity and sizes to best serve community
Desire for flexible large space for community to come together Maintain separation from quieter library spaces
Accessible after library business hours
Collections require review for rightsizing
Consider reduction to balance with other library needs
Reviewed three (3) different layout options for staff workspace Received input from multiple staff voices and perspectives Improve efficiency, workflow, and consideration of new AMH layout Acoustic separations and zones that allow for both active uses and quiet uses Consider automatic sliding door at children's area to help with noise isolation Collections quantity to be reviewed by staff (weeding, assessment for reduction) 255
Agenda Item # 9.
5 Key Findings
Improve access for charging
personal technology
Better accommodate both active
and quiet uses Provide extended hours access
Much
Worse
Improve accommodations for small group gatherings
Worse
Flexibility
Overall Success
Provide family bathrooms in the
children's area
Provide acoustically private meeting spaces
Improve FOL work and sale space
Neutral Better Much
Better Option 1 Option 2

3.6 3.9

4.2 3.9

3.8 3.9

3.9 4.3

3.9 4.4

3.9 4.2

2.9 3.1

3.4 3.9

3.5 3.7
256
Agenda Item # 9.
6 Design Goals
Better
accommodate
both active and
quiet uses
Improve access
for charging
personal
technology
Provide
extended hours
access
Provide family
bathrooms at
the children's
area
Provide
acoustically
quiet private
meeting spaces
Improve FOL
work and sales
spaces
Improve
accommodations
for small group
gatherings
Flexibility
Create efficiency
with staff spaces
Consider
Inclusive
Design
257
Agenda Item # 9.

TELECOM & AUDIO VISUAL

ACCESSIBILITY

ARCHITECTURE & INTERIORS

STRUCTURAL

MECHANICAL & PLUMBING

ELECTRICAL & LIGHTING
7 Holistic Updates 258
Agenda Item # 9.
8 Existing Floor Plan 259
Agenda Item # 9.
9 Proposed Conceptual Floor Plan

FOL WORKSPACE

MENS WOMENS RSTRM RSTRM

INTERIOR GLASS WALL

PASSPORT SEATING
Table & Chairs / Cocktail Setting Lecture / Performance Setting

FLEXIBLE COMMUNITY HUB / AFTER

HOURS / ACTIVE SPACE

LOBBY / AFTER

HOURS / ACTIVE SPACE
260
Agenda Item # 9.
10 Community Marketplace
View Key Plan
NOTE: The scope & intent of the conceptual renderings is to provide better understanding of the proposed floor plan design changes by illustrating key eye level views of the space. They are not intended to be realistic and/or representative of final colors and finishes, but to show overall layout and spatial quality. 261
Agenda Item # 9.
11 Quiet Area & Collections
View Key Plan
NOTE: The scope & intent of the conceptual renderings is to provide better understanding of the proposed floor plan design changes by illustrating key eye level views of the space. They are not intended to be realistic and/or representative of final colors and finishes, but to show overall layout and spatial quality. 262
Agenda Item # 9.
12 Meeting Rooms
View Key Plan
NOTE: The scope & intent of the conceptual renderings is to provide better understanding of the proposed floor plan design changes by illustrating key eye level views of the space. They are not intended to be realistic and/or representative of final colors and finishes, but to show overall layout and spatial quality. 263
Agenda Item # 9.
13 Costs and Budgeting
Hard
Costs
Soft
Costs
Total
Project + =
Costs
Bid Award Costs Costs Required to Deliver Project

FACTOR OF TIME (ESCALATION)
~70% ~30% 100%
Key Assumptions
Assumes a hard bid (Design bid build)
Construction start in September 2026
Construction finish in November 2027
Selective Building Demolition (interior only)
Single phase construction*
Exclusions
Furniture & Equipment (incl. HD shelving)
Hazardous Materials Abatement
AV Equipment
Seismic Upgrades
Relocation and temporary facilities
Project labor agreement requirements
Basis of Costs at This Stage:

Based on initial concept plans, renderings, and qualitative narratives. This is not a final estimate of detailed
construction costs.

Purpose:

The purpose is to allow for early budgeting and scope to target budget alignment.
264
Agenda Item # 9.
14 Conceptual Cost Estimate Summary

CONCEPTUAL

DESIGN HARD COSTS
Base Hard Costs: $8.314 M
Electrification Hard Costs: $498 k
TOTAL HARD COSTS: $8.812 M
265
Agenda Item # 9.

Meeting #2
. City & Library Staff Meeting
. Stakeholder Feedback Focus Groups. Project Reqs and Observations Report .

FinalizeSpace Needs & Adjacencies
. Draft Design Alternatives (2). Develop Conceptual Cost Estimates (2) . Revise Design Alternatives (2).

Stakeholder Design Review Focus Groups
.

Leadership Presentations
.

Library Commission NCLA
Los Altos City Council Leadership Approval
.

NCLA
Develop DD Cost Estimate
. Revise Construction Documents
. Develop Construction Documents.

Kickoff
.

Draft Engagment Plan
.

Meeting #3
. PM Review
. Finalize Alternates & Cost Estimates (2)
. Develop Design Documents. Design Development 65%
.

Building Plan Check
.

NCLA
Develop Bid Package
.

Leadership Presentations
.

NCLA
Los Altos City Council
Attend Pre- construction Meeting
. Review & Respond to Change Order Requests. Construction Documents 100% . Bid Package. Change Order Responses.

Bidding & Construction Transition
Phase 3: Construction Documents
DD Cost Estimate
. Conceptual Cost Estimate.

Review Meeting
. Review Meeting.

City of Los Altos - Main Library Improvements
Process Map
. Draft Space Needs & Adjacencies
. 15 Next Steps
50% CONSTRUCTION DOCUMENTS 95% CONSTRUCTION DOCUMENTS PLAN CHECK & PERMITTINGSCHEMATIC DESIGNDESIGN

DEVELOPMENT
8 months 7 months 8 months
266
Agenda Item # 9.

City Council Agenda Report
Meeting Date: August 26, 2025
Prepared By: Manny A. Hernandez
Approved By: Gabriel Engeland, City Manager
Subject: Review Hillview Dog Park 95% Submittals and Adopt a Resolution Authorizing use of Public Art Funds for Art Component

COUNCIL PRIORITY AREA
☐Public Safety
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☒General Government

RECOMMENDATION
1) Review Hillview Dog Park 95% submittals.
2) Adopt a resolution authoring the use of Public Art funds in the amount not to exceed $70,000 for art components to be included in the Hillview Dog Park project.

FISCAL IMPACT
This item will cost up to $70,000 from the Public Art fund.

ENVIRONMENTAL REVIEW
Not Applicable.

PREVIOUS COUNCIL CONSIDERATION
None

BACKGROUND
Following City Council direction at the July 9, 2024 Council meeting, City staff requested proposals for the creation of Hillview Dog Park construction documents. On May 5, 2025 the City of Los Altos entered into an agreement for professional services to create a construction document package for the Hillview Dog Park project with Callander and Associates Landscape Architecture, Inc. Callander and Associates has since been working on the submittal package and has reached 95%.
267
Agenda Item # 10.

ANALYSIS
Callander and Associates presented 65% submittals to the Parks, Art, Recreation and Culture (PARC) Commission at their June 17 meeting. The PARC Commission was reviewing designs presented by Verde Design and approved by the City Council at the meeting on July 9th, 2024.

The Council unanimously approved the design recommended which included DG and turf as ground cover, removed the “dog wash” feature, and had general discussion about the inclusion and location of an agility course within the Dog Park. The agility course has since been removed.

At that PARC meeting the Commission was given the opportunity to see the plan for construction to this point and was also shown the possible art components that could be added to the project.

The Commission then voted unanimously (5-0) to recommend to City Council the use of $70,000 for the infusion of art fence panels that border the north side and an artistic shade structure, which is the question for approval before Council.

DISCUSSION
The budget for the permanent dog park construction does not include the added cost for artistic components in the fence and/or the planned shade structure. The PARC Commission recommends utilizing public art funds to cover the added cost of enhancing the Hillview Dog Park with an Art Component. It is recommended by the PARC that City Council adopt the included resolution for the use of not to exceed $70,000 of Public Art fund or this project enhancement.

At the July 9, 2024 meeting the City Council unanimously approved the dog park design concept presented by Verde Design. This concept is now at 95% submittal. Representatives from Callander and Associates are available to answer any questions related to the project.

ATTACHMENTS
1) Resolution for Art Fund Allocation
2) Dog Park 95% Presentation
268
Agenda Item # 10.

RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS TO AUTHORIZE THE USE OF PUBLIC ART FUNDS IN THE AMOUNT OF $70,000 TO

PURCHASE FENCING AND SHADE STRUCTURE ART COMPONENTS AS PART OF

THE HILLVIEW DOG PARK PROJECT
WHEREAS, at the June 17, 2025 meeting, the Parks, Art, Recreation and Culture Commission voted unanimously to recommend the use of Public Art funds in the amount of $70,000 to purchase fencing and shade structure art components as part of the Hillview Dog Park project; and
WHEREAS, funding for the project currently does not include the higher cost of including art components in this project; and
WHEREAS, staff and the Callander and Associates created art component options to be added as part of the fencing and shade structure along with the estimated cost increase; and WHEREAS, there is currently adequate funding in the Public Art fund for this purchase.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby:

Authorize the use of Public Art funds in the amount of $70,000 for the purchase of fencing and shade structure art components in the Hillview Dog Park project.

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Pete Dailey
Mayor
ATTEST:
_________________________
Melissa Thurman
City Clerk
269
Agenda Item # 10.

Hillview Dog Park
City Council Meeting
August 26, 2025
270
Agenda Item # 10.

Agenda • Project Background • Master Planning • Implementation Effort • Design Refinements • Art Incorporation • Material Selections • Construction Budget • Next Steps 271
Agenda Item # 10.

City of Los Altos
Hillview
Park
Los Altos Hills Dog
Park
Rengstorff
Dog Park
Village Green
Dog Park
McKenzie
Dog Park
Project Background
• Project Need
• Site Evaluations
272
Agenda Item # 10.

Master Planning Effort
273
Agenda Item # 10.

Implementation Effort
274
Agenda Item # 10.

Implementation Effort
275
Agenda Item # 10.

Design Refinements
276
Agenda Item # 10.

Art Concept: Shade Structure
Laser-cut aluminum panels with vine pattern, 20’x20’ size 277
Agenda Item # 10.

Dog silhouette kickplate
Dog Park Entry Sign
Dog Park Name Here
Art Concept: Fence Enhancements
278
Agenda Item # 10.

Art Concept: Fence Enhancement Panels
Laser-cut aluminum panels with leaf pattern, 4’ height fence Leaf Pattern Panel,
Color: Black
279
Agenda Item # 10.

Site Furnishings
Adirondack Chair, Color: Cherry Bench, To match existing within community center
280
Agenda Item # 10.

Surface Material Options
281
Agenda Item # 10.

Surface Material Options
282
Agenda Item # 10.

Construction Budget
Art Components
Subtotal Construction Cost
Construction Contingency
Bid Alternate
Total Estimated Construction Cost & Contingency
$122,115.00
$848,345.00
$97,050.00
$38,330.00
$1,105,840.00
283
Agenda Item # 10.

Next Steps
284
Agenda Item # 10.

Questions?
285
Agenda Item # 10.

City of Los Altos 2025 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing.

Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda.

September 9, 2025
SPECIAL MEETING (4:00 p.m.):
 Conduct interviews to fill vacancies on City Commissions REGULAR MEETING (7:00 p.m.):

SPECIAL ITEMS:
 Issue Proclamation Recognizing Public Works Director Aida Fairman CONSENT:
 Adopt Resolution to Award Contract for Caretaker House Destruction DISCUSSION ITEMS:
 Appoint members to City Commissions
September 30, 2025 Special Meeting
7:00 p.m.

CONSENT:
 Award General Plan Consultant
PUBLIC HEARING:
 Introduce Ordinances for Historic Preservation and Mills Act The remaining 2025 City Council agenda calendar items are pending and will be published at a later date. 286
Agenda Item # 11.

PROGRAM SUB PROJECT INITIATION DATE HEU COMPLETION DATE STATUS Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Budget & Hire Planning
Technician December 31, 2022 COMPLETED
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Amend ADU Ordinance
based upon HCD's letter 6 months or less COMPLETED
Program 6.G: Housing mobility
Allow more than one
JADU (at least two per
site)
with ADU Ordinance
Update COMPLETED
Program 3.H: Amend design review process and
requirements.

Eliminate 3rd Party
Architectural Review February 28, 2023 COMPLETED
Program 3.H: Amend design review process and
requirements.

Dismiss Design Review
Commission February 28, 2023 COMPLETED
Program 3.L: Eliminate the requirement of story poles. March 31, 2023 COMPLETED Program 2.E: Conduct annual ADU rental income surveys.

Budget & Hire Housing
Program 4.J: Facilitate alternate modes of transportation for Manager March 31, 2023 COMPLETED residents.

Adopt VMT Policy &
Transportation Demand June 30, 2023 COMPLETED
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

RFP-Permit Ready ADU
Plans July 31, 2023 COMPLETED
Program 1.H: Facilitate housing on City-owned sites. Financial Analysis July 1, 2023 December 31, 2023 COMPLETED Program 3.D: Evaluate and adjust impact fees. August 1, 2023 December 31, 2024 COMPLETED Program 1.H: Facilitate housing on City-owned sites. Release RFP December 31, 2023 COMPLETED Program 6.C: Target housing development in highest
resource areas. Initial Outreach September 31, 2023 COMPLETED Program 6.D: Promote Housing Choice (Section 8) rental
assistance program. September 31, 2023 COMPLETED
Program 2.A: Continue to implement and enhance
inclusionary housing requirements. December 31, 2023 ONGOING Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Housing in-lieu fee. December 31, 2023 COMPLETED Program 2.F: Water and Sewer Service Providers. December 31, 2023 COMPLETED Program 3.B: Modify building height in mixed-use zoning districts. Downtown Districts December 31, 2023 COMPLETED Program 3.E: Ensure that the density bonus ordinance
remains consistent with State law. December 31, 2023 ONGOING 287
Agenda Item # 11.

Program 3.H: Amend design review process and
requirements. Code Amendments December 31, 2023 COMPLETED Program 3.K: Standardize multimodal transportation
requirements.

Bicycle Storage and
Charging Regulations December 31, 2023 COMPLETED
Program 3.K: Standardize multimodal transportation
requirements.

Remove CSC Review of
Housing Developments December 31, 2023 COMPLETED
Program 4.C: Allow Low Barrier Navigation Centers
consistent with AB 101. December 31, 2023 COMPLETED
Program 4.D: Allow transitional and supportive housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.E: Allow employee/farmworker housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.F: Reasonably accommodate disabled persons’
housing needs. December 31, 2023 COMPLETED
Program 6.B: Maintain and expand an inventory of affordable housing funding sources. Prepare Inventory. December 31, 2023 COMPLETED Program 6.E: Prepare and distribute anti-displacement
information. December 31, 2023 COMPLETED
Program 1.A: Rezone for RHNA shortfall. January 31, 2024 COMPLETED Program 1.G: Rezone housing sites from previous Housing Elements. January 31, 2024 COMPLETED
Program 3.G: Amend Conditional Use Permits findings
applicable to housing developments. March 31, 2024 COMPLETED Program 3.I: Allow residential care facilities consistent with State law. January 31, 2024 COMPLETED
Program 3.J: Explicitly allow manufactured homes consistent with State law. January 31, 2024 COMPLETED
Program 3.F: Reduce Conditional Use Permit requirement for residential mixed-use and
multi-family. September 31, 2024 COMPLETED
Program 1.B: Facilitate higher density housing in the
Commercial Thoroughfare (CT) District. January 31, 2024 COMPLETED Program 1.C: Allow housing in the Office Administrative (OA) District. January 31, 2024 COMPLETED
288
Agenda Item # 11.

Program 1.E: Update the Loyola Corners Specific Plan. January 31, 2024 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Adopt-Permit Ready ADU
Plans December 31, 2024 COMPLETED
Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements. Downtown Parking Plan December 31, 2024 COMPLETED Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements.

Comprehensive Parking
Ordinance Update December 31, 2024 COMPLETED
Program 3.B: Modify building height in mixed-use zoning districts.

Commercial
Neighborhood (CN)
District December 31, 2024 COMPLETED
Program 3.C: Remove floor-to-area ratio (FAR) restriction at Rancho Shopping Center and
Woodland Plaza. December 31, 2024 COMPLETED
Program 3.M: Modify parking requirements for emergency
shelters consistent with State
law. December 31, 2024 COMPLETED
Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Commercial linkage fee. December 31, 2025 COMPLETED Program 1.D: Allow housing on certain Public and
Community Facilities District sites and
facilitate housing on religious institution properties. December 31, 2025 IN-PROGRESS Program 6.G: Housing mobility
Allow housing on all
religious sites within the
City December 31, 2025 IN-PROGRESS
Program 1.F: Rezone Village Court parcel. December 31, 2025 COMPLETED Program 4.H: Provide additional density bonuses and
incentives for housing that accommodates special needs
groups. December 31, 2025 IN-PROGRESS
Program 4.I: Allow senior housing with extended care
facilities in multi-family and mixed-use zoning districts. December 31, 2025 IN-PROGRESS Program 1.I: Incentivize Downtown lot consolidation. July 31, 2026 Program 4.G: Assist seniors to maintain and rehabilitate their homes. July 31, 2026 ONGOING
Program 6.C: Target housing development in highest
resource areas. Follow-up Outreach September 31, 2026
289
Agenda Item # 11.

Program 1.H: Facilitate housing on City-owned sites. Entitlement Review December 31, 2026 Program 3.N: Modify standards in the R3 zoning districts. December 31, 2026 COMPLETED Program 4.J: Facilitate alternate modes of transportation for residents.

Capital Improvement
Project for above head
pedestrian crossing
signals on San Antonio
Road near Downtown Los
Altos December 31, 2027
Program 5.F: Incentivize the creation of play areas for multifamily housing projects. December 31, 2027 Program 1.K: Participate in regional housing needs planning efforts. Ongoing ONGOING
Program 1.L: General Plan amendments. Ongoing ONGOING
Program 1.M: SB 9 implementation. Ongoing ONGOING
Program 1.N: Facilitate and monitor pipeline housing
projects. Ongoing ONGOING
Program 2.C: Assist in securing funding for affordable
housing projects. Ongoing ONGOING
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs). Ongoing ONGOING
Program 2.E: Conduct annual ADU rental income surveys. Annual Survey Annually ONGOING Program 4.A: Support efforts to fund homeless services. Ongoing ONGOING Program 4.B: Continue to participate in local and regional forums for homelessness,
supportive, and transitional housing. Ongoing ONGOING
Program 5.A: Monitor condominium conversions. Ongoing ONGOING Program 5.B: Continue to administer the City’s affordable housing programs. Ongoing ONGOING
Program 5.C: Restrict commercial uses from displacing
residential neighborhoods. Ongoing ONGOING
Program 5.D: Implement voluntary code inspection program. Ongoing ONGOING Program 5.E: Help secure funding for housing rehabilitation and assistance programs. Ongoing ONGOING
290
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Program 6.A: Assist residents with housing discrimination and landlord-tenant
complaints. Ongoing ONGOING
Program 6.B: Maintain and expand an inventory of affordable housing funding sources.

Inform, Evaluate
Apply/Submit Ongoing ONGOING
Program 6.F: Affirmatively market physically accessible units. Ongoing ONGOING Program 7.A: Promote energy and water conservation and
greenhouse gas reduction
through education and awareness campaigns. Ongoing ONGOING Program 7.B: Monitor and implement thresholds and
statutory requirements of climate change legislation. Ongoing ONGOING 291
Agenda Item # 11.

City of Los Altos
1 North San Antonio Road
Los Altos, California 94022-3087

MEMORANDUM
DATE: August 26, 2025
TO: City Council
FROM: Melissa Thurman, City Clerk
SUBJECT: CITY WEBSITE UPDATE
On June 11, 2025, the City of Los Altos launched an updated website, hosted by our long-time website vendor, CivicPlus. The last time the city’s website was fully updated was in 2013, and in recent years vital components of the website began to fail, forcing staff to take measures to update to a more robust and user-friendly system. Additionally, the backend portion of the former city website was no longer supported by CivicPlus and further necessitated a comprehensive migration to the current version of the website.

In 2024, staff initiated a year-long process to review all website pages, links, and documents comprehensively, and to migrate data from the old website into the new platform, in collaboration with CivicPlus. City staff received multiple training sessions and had the opportunity to work on the new website before its public launch, ensuring a smooth transition on June 11
th
. Staff had also anticipated that the weeks and months spent after the launch date of the new website would be spent identifying and fixing reported issues, and we received multiple notifications from members of the public of areas of concern.

One of the significant issues that occurred after the launch was the identification that the city’s current agenda management system, MuniCode, would not work correctly with the new website platform. This came as a surprise to both city staff and CivicPlus, as this was not discovered during the multiple testing phases before June 11th, and was unfortunately only discovered after the publication of an agenda packet on June 19th. The first major issue was the removal of the “HTML” link provided by MuniCode. This was a link that allowed users to quickly access the agenda and packet, without the need to download the packet to a device for viewing. It also provided a capability to quickly jump between agenda items and their attachments, without having to scroll through hundreds of pages to get to a particular section of the packet. It is important to note that the city’s published agenda packets since the June 11th website launch are fully compliant with California State law.

Once this issue was identified, CivicPlus immediately began working with city staff to update our agenda management system to a more current and streamlined platform that has been built within the website, allowing full capabilities to return to our residents.

However, it is important to note that the existing agenda management system is dated, 292
Agenda Item # 12.
1 North San Antonio Road
Los Altos, California 94022-3087
and beginning to become unsupported by CivicPlus which further necessitates this transition to the most up-to-date platform provided. Typically, this transition takes up to six months to complete; however, due to the immediate need for a system update, CivicPlus and the City Clerk’s office have been having weekly meetings since early July to complete this upgrade by October 2025. Ultimately, the new agenda management system will launch in half the time than what typically is required to go-live.

Since the HTML link's disappearance was initially discovered, a workaround has been found.

This workaround allows staff to insert the HTML link directly inside the notification message for subscribers to agendas and minutes, enabling them to easily open the packet and access individual agenda items and attachments throughout the document, just as they had been able to do on the previous platform.

Below is a list of other areas of the website that necessitated extra attention and repair, some of which were brought forth by members of the public:
 NotifyMe
o The uploading of City agendas and packets, and other relevant documents, was previously transmitted to members of the public via the previous website’s “ENotify” page. When the updated website launched, this notification method transitioned to “NotifyMe”, a product of CivicPlus. Initially, users reported that they were asked to create an account with the website to use “NotifyMe” and receive these notifications. Staff contacted CivicPlus, who found that this was a setting on their system that they were able to remove. In June, this was updated to allow all website users to sign up for e-notifications without registering an account.
 External Codes
o Staff had been notified of browser requests issued to external sites, including Facebook, by a member of the public shortly after the launch of the website. After researching this issue, it was discovered that the issue was in a particular code hidden on the backend of the website, which allows the display of social media widgets for city accounts on multiple pages of the website. Initially, staff removed the social media widgets which removed the code identified by the public.

However, after further review, the code was re-added to allow for members of the public to have easy access to the city’s social media accounts and the most recent public meetings on YouTube.
 Having each navigation to the City Social Media Accounts was one of the main benefits of migrating to a new city website and helps to further share information and messaging with the public. Additionally, city staff have researched that the majority of other Bay Area cities have similar browser 293
Agenda Item # 12.
1 North San Antonio Road
Los Altos, California 94022-3087
requests present on their website, which is a direct result of embedded social media on city websites.
 Website Policies
Working with CivicPlus, staff updated the city’s website policies, which include the web policy and the privacy policy, mirroring industry standards. To ensure the information was relevant to our platform and user demographics, CivicPlus and staff incorporated updates after reviewing similar policies from several local agencies within Santa Clara County, including Palo Alto, Mountain View, Cupertino, and others.
 Website Issue Submission Page
o To provide a simple method for members of the public to report website issues quickly, staff created a “Report a Website Issue” form, with fillable fields and an upload option for users to report broken links or any other technical issues they may experience when visiting the website. This would allow staff to document community feedback and proactively address them internally and/or with CivicPlus. That webpage may be found here:
https://www.losaltosca.gov/FormCenter/General-Forms-4/Report-a-WebsiteIssue-67 or by completing the following steps:
 From the main webpage, click “I WANT TO…” on the top ribbon  Select “Report a Website Issue” under the “Submit” subcategory The City is eager to continue to work with the public on this significant website update and to ensure that our residents’ concerns and feedback are heard and attended to promptly. 294
Agenda Item # 12.

DATE: 8/26/2025
TO: COUNCILMEMBERS
FROM: CITY MANAGER’SOFFICE
SUBJECT: COUNCIL Q&A FOR AUGUST 26, 2025 CITY COUNCIL REGULAR

MEETING
Agenda Item 2 (Acceptance of Treasurer’s Report):
• Please provide more detail about these expenditures:

SAN DIEGO POLICE EQUIPMENT 00178920 04/17/2025 $ 10,612.19 SAN DIEGO POLICE EQUIPMENT 00179438 06/12/2025 $ 4,121.45 STORMWIND LLC 00179040 05/01/2025 $ 4,995.00
ANN HEPENSTAL 00179514 06/26/2025 $ 2,135.00
Answer:

SAN DIEGO POLICE EQUIPMENT 00178920 04/17/2025 $ 10,612.19 : Purchase of duty-grade ammunition for Police Department training and qualification.

SAN DIEGO POLICE EQUIPMENT 00179438 06/12/2025 $ 4,121.45 : Purchase of protective training gear (masks, throat and groin protectors) for scenariobased officer training.

STORMWIND LLC 00179040 05/01/2025 $ 4,995.00
: Annual IT training subscription for staff development in cybersecurity and systems administration.

ANN HEPENSTAL 00179514 06/26/2025 $ 2,135.00
: Refund of facility rental and security deposit for canceled reservation at the Community Center.

Agenda Item 3 (Fee Waiver Policy):
• Please provide a red-lined version of the policy.

Answer: Please see attached.
• Exhibit 1, item 1.a. includes the clause “including, but not limited to, eligible fiscallysponsored organizations of the Los Altos Mountain View Community Foundation.” Why is this clause included? Why is it needed when the subsection already says that “[t]he organization must be a nonprofit or civic organization?” Answer: This is a request of the Los Altos Mountain View Community Foundation as part of the transfer of Neutra House to the City. It is likely that any agency they fiscally sponsor could be considered either a non-profit or a civic organization, but not all sponsorships of LAMVCF may be in line with these definitions. 295
Agenda Item # 13.
• 2b. The organization must provide insurance coverage as required by the City. What is this level of coverage? Will this be a burden that will block nascent organizations from using meeting rooms?
Answer: This would be at the discretion of the Facilities Rental team that would determine whether insurance coverage is required for the meeting based on a variety of factors, such as location, attendance, activities, and other items. More often than not, this will not be required for standard meetings, but this will allow staff the ability to require insurance coverage when necessary for larger organizational meetings.

For example, a nonprofit or civic organization may want to do team building activities as part of a meeting that could include physical activities. As a result, the City may request insurance coverage from any potential liabilities for that particular meeting.

Agenda Item 4 (COPS Grant Funding):
• How are the COPS/SLESF funds allocated among agencies? Answer: Pursuant to Government Code section 30061, subdivision (b), paragraph (3), each law enforcement jurisdiction receiving front-line law enforcement funding is to receive a minimum grant of $100,000. It is based on population, but each jurisdiction receives a minimum of $100,000 annually.
• What can the City do to increase the grant funding from COPS/SLESF? Answer: Not applicable, as it is based on population and we always receive the minimum $100,000. In some past years, the City of Los Altos has received more than $100,000, but there is no way to predict how much more we will receive in any given year.

Agenda Item 5 (County Program - PPI Annual Report):
• What can the City do to improve our CRS rating?
Answer: In order to improve the City’s CRS rating, the City would need to implement additional CRS-approved flood damage reduction activities. Currently, the CRS Program is being reviewed by the Federal Administration with subsequent changes for future years of program participation. Importantly, Congress must reauthorize the continued funding and operation of the National Flood Insurance Program by September 30, 2025. At this time, staff does not know if the CRS program will continue to operate as it has in the past. Any future changes to improve the city’s CRS Rating would need to comply with the new guidelines for the program. The following data is regarding the CRS Program:
o California cities participating in the CRS Program: 108 o Number of cities in each rating category in California:
 #1 = 1
 #2 = 2
 #3 = 0
 #4 = 0
 #5 = 6
 #6 = 14
 #7 = 33
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Agenda Item # 13.
 #8 = 24
 #9 = 18
 #10 = 10
The City of Los Altos currently has a CRS rating of 7. Only 23 participating jurisdictions in California have a CRS rating better than Los Altos.
• Would improving our CRS rating translate into even bigger discounts on flood insurance premiums for property owners?
Answer: Congress must reauthorize the continued funding and operation of the National Flood Insurance Program by September 30, 2025. At this time, staff does not know if the CRS program will continue to operate as it has in the past. Assuming the NFIP is reauthorized by Congress and there are no changes to the CRS program, improving the City’s CRS rating would result in increased discounts. Refer to the table below from FEMA’s CRS webpage for CRS ratings and associated flood insurance premium discounts:
• Santa Clara County Multi-Jurisdictional Program for Public Information Annual Evaluation Report for FY25
Both of the web links for Los Altos in this report are broken:
https://www.losaltosca.gov/publicworks/page/flood-zone-information https://www.losaltosca.gov/publicworks/page/floodplain-management-information 297
Agenda Item # 13.

What steps will be taken to ensure correct web links for Los Altos in the ongoing Program for Public Information?
Answer: The Santa Clara County Multi-Jurisdictional Program for Public Information Annual Evaluation was prepared before the rollout of the City’s new website, which resulted in broken links to the City website. Floodplain management information is available here: https://www.losaltosca.gov/422/Floodplain-Management-Information Agenda Items 6 (Contract Amendment #2 with Beauchaine Consulting Grp.):
• Why aren’t the services sought in amendment #2 covered in the original contract or the first amendment?
Answer: Amendment #2 covers post-Go-Live support needs that were not known when the original contract or Amendment #1 was approved. At those times, the ERP system had not gone live yet, so we couldn’t fully define what stabilization or cleanup would be needed. Now that Tyler is live (as of July 1, 2025), additional support is required to address real-time issues, fine-tune system settings, and provide extra training. • What was the amount of the original contract and what was the amount of the first amendment?
Answer: The original contract with Beauchaine Consulting Group was approved in March 2024 for a not-to-exceed amount of $80,000. This covered interim functional support for the Finance Department and early assistance with the Tyler ERP project. In July 2024, the City approved Amendment #1, which added $260,000 to support expanded work during the ERP system testing and pre-Go-Live phase. The current Amendment #2 proposes an additional $75,000 for post-Go-Live support. With this amendment, the total contract amount will be $415,000.
• What services were covered/accomplished by the original contract and by the first amendment?
Answer: The original contract provided interim leadership for the Finance Department during a transition period. Stephanie Beauchaine, principal in Beauchaine Consulting Group, was acting as the City’s Finance Director. Services included overseeing daily operations, supporting the annual audit, assisting with budget development, and helping the City prepare for the implementation of the new Tyler ERP system. At that time, the focus was on stabilizing internal processes and setting the foundation for a successful system rollout.

Amendment #1 expanded the consultant’s role to provide more intensive support during the ERP testing and Go-Live preparation phases. This included managing data validation, coordinating user training, finalizing system configurations, and ensuring departments were ready to operate in the new system.

Together, these efforts supported a successful Go-Live of the Tyler ERP system on July 1, 2025, with all core modules implemented and in active daily use. • Is the Tyler ERP system connected for data flow with other software systems used by the city (e.g. payroll)? Are those application programming interfaces currently functional? 298
Agenda Item # 13.

Answer: No, the Tyler ERP system is not currently integrated through automated data connections (APIs) with other external systems such as payroll. Tyler has the functionality to do this, but the City is bringing different Tyler “modules” online first.

Currently, the City has opted for manual data imports and exports between Tyler and external systems (like ADP for payroll). This ensures accurate and current information is maintained without the risk of interface failure, and it allows staff to validate data as needed during each exchange.

Agenda Item 8 (CalCities Voting Delegate):
• What resolutions have been finalized and/or are expected to be brought before the membership?
Answer: The resolutions have not been distributed and are unknown at this time.

CalCities produces the resolutions at the conference.
• Which councilmembers are currently scheduled to attend the CalCities annual conference?
Answer: Councilmembers Lang and Weinberg have reservations to attend the conference.

Agenda Item 9 (Main Library Design Concept):
• Presentation slide 3: Why is “accessibility concerns” a tier 2 item (and the very last tier 2 item)? Shouldn’t accessibility be an overriding goal?
Answer: Accessibility is always an overarching goal in any remodel project and this proposal considers accessibility with every design decision. As part of Slide #6, considering an inclusive design integrates accessibility into every element of the design. The tiered list was developed as a result of direct feedback from the public.

The accessibility needs and requirements will be met by code and the order of where it is listed on the slide is simply reflective of how the community prioritized it relative to other competing priorities.
• Presentation slide 3: Why is “[r]emodel to support full Extended Hours space” considered a low priority?
Answer: The community did not express a strong interest in providing the smaller extended hours space 24 hours a day, seven days a week, or utilizing the whole library space for the extended hours.

The extended hour space would model after the service we currently provide at Woodland - Open Access. At Woodland, this service currently provides the community 3 extra hours before the library opens to check out holds, books, read the newspaper, work and or study.
• Presentation slide 3: What are the pending improvements referred to at the end of the table? Is that the forthcoming patio?
Answer: The pending improvements refer to the Children’s Area improvements being completed by the County as part of a Countywide refresh of Children’s Area spaces 299
Agenda Item # 13.
through the County library system. The Children’s Area is not within the scope of work being reviewed as part of this project, but the design team for the Library renovation has coordinated with the current design plans for the children’s area. • Presentation slide 4: Why does ABA suggest that the library should reduce the size of its collection?
Answer: ABA coordinated with Library staff on the ability to consider an adjustment to the collection and this was received well by Library staff. Our librarians continually evaluate how to balance our collections with the need for meeting rooms and seating.

With the rise in digital materials use, some physical collections are no longer as heavily used, which allows us to reallocate portions of our materials space to better serve community needs. All changes to the collection will be data driven and Library staff will work closely with ABA to determine the collection size needed. • Presentation slide 12: Why are the new meeting rooms “fishbowl” style instead of offering some level of privacy?
Answer: Library staff expressed an interest in maintaining visibility into all areas of the Library, including these meeting rooms. In addition, some level of privacy can be offered through film or translucent coatings up to eye level to allow for additional privacy. The glazing also helps to allow light from the exterior windows to spill into the meeting spaces and then also continue to spill into the library space through the glazed walls of the meeting room (shared/borrowed natural light). • From the timeline, it looks like there is no additional Commission review of the project and no further Council review until the 95% construction documents are complete, is that a correct interpretation?
Answer: At this point in time, the improvements would not return for a formal review by the Commission or City Council until that time. If the design team or City staff needed to receive further clarification on a design element beyond what is presented tonight, the design would return for consideration.
• How does the proposed Friends of the Library space compare to other Friend’s spaces in other libraries in the county? My understanding is that this proposal gives more space to FoL in Los Altos proportionately to Friends spaces in other libraries.

Answer: Based on relationship of overall building square footage of other libraries in the County library system, the Friends of the Library Workspace and Sales space combined at Los Altos should be between 500 square feet to 550 square feet total as you can see in the snapshot below. Currently, there is about 780 square feet for workspace and 220 square feet for sales space in the building. The preferred design concept shows 745 square feet for workspace and 200 square feet for sales space. 300
Agenda Item # 13.
• How important is the passport space in the plan as desired by the public and by the county library staff?
Answer: The passport space is a highly utilized service of the Library and the County has emphasized the necessity of this service for the community. Los Altos Library passport clerks process about 175 passports per month and over 9300 since we began the service in 2019.

Agenda Item 10 (Hillview Dog Park):

Please note agenda item #10 is asking the City Council to consider the expenditure of public art funds in an amount not to exceed $70,000 for the inclusion public art components in the approved dog park design.

The dog park design was unanimously approved by the City Council at the July 9, 2024 meeting. The design consultant, Verde Design, is no longer under contract as their work was completed with the approval of the dog park design at this meeting. If Council would like to discuss changes to the current design, including ground cover options, a study session or agenda item at a future Council meeting would be necessary to make any desired changes or have a discussion.
• Presentation slide entitled “Implementation Effort:” Why does this plan have no straight lines? It’s as if we’re looking at the dog park from under water.

Answer: In the Implementation Effort slide, pavers are being represented with lines that are not straight, as some pavers are produced. This was just a rendering that represents curved shaped pavers.
• Would pea gravel be an appropriate ground covering for the dog park? Answer: This question will be forwarded to the architect for consideration if City Council desires future discussion on the project.
• The art concept shade structure slide shows a shade cover that has vine/leaf cutouts. Is this decided on, and if so, has the effect of sunlight through irregular shaped openings like 301
Agenda Item # 13.
this been considered regarding people with epilepsy, severe headache or other medical conditions associated with light sensitivity?
Answer: The actual design/style of the shade structure has not been decided yet.

Being that the final design has not be selected, no research has been put into how sunlight would affect people with light sensitivity issues. • Although not technically on the agenda, can you please summarize the preferences for Los Altos dog owners for materials for the dog park? Wasn’t natural grass most preferred followed by artificial turf and then decomposed granite? Answer: At the conclusion of the outreach period, the preferences were as follows:
47% Natural Turf
21% Synthetic Turf
19% Mulch
10% DG
3% PeaGravel+Sand
• How much area is proposed to be artificial turf?
Answer: 7,840 square feet
• Questions answered by the Q&A forwarded by City Manager Engeland.

Answer: Please see attachment #2 to this document.
• Please include the attached documents with the Q&A:

Please note these documents were requested to be included in the packet by Councilmember Weinberg. They have not been reviewed by staff or consultants. o South Bay Dog Park Samples
o 10-Year Cost Estimate Comparison
o Artificial Turf Product Content and Comparison
o The Myth of Artificial Turf Recycling
o Sunnyvale Park Design Guidelines (pages 10 and 11)
Answer: These documents have been attached as requested.

Tentative Council Agenda:
• The Sept. 30 meeting is a regular meeting -
Answer:

During a City Council meeting in November 2024 when the 2025 City Council Calendar was presented for approval, a request was made to cancel a proposed regular meeting date, September 23, 2025, and move the meeting a week back to September 30, 2025, due to a religious holiday on September 23rd. It was verbally announced that September 30th would be considered a regular meeting.

City Council regular meetings are set by ordinance and cannot be verbally amended from the dais and would require a formal amendment. Earlier this year, staff presented 302
Agenda Item # 13.

Council with an ordinance amendment, which would allow regular meeting dates to be moved to alternate dates, by resolution adoption. However, the cancellation of the September 23rd meeting date to September 30th has not been formalized by resolution and is still considered a “special meeting” per the Council Norms and Municipal Code (cited below).

If the City Council would like to request a future agenda item to bring a resolution before Council formalizing the change in regular meeting date to September 30, 2025, they may do so with other Council support, and the item will be added as a Consent item on the September 9, 2025 meeting.

Moving forward, when Council sets the calendar for the following year with the new Mayor, staff will return at the following meeting with a resolution adopting the regular meeting schedule.

8.3 Regular Meetings.

The City Council shall conduct its regular meetings at the time and place established by ordinance. At the first regular meeting in December, the City Council will approve the schedule of meetings for the next calendar year, which shall be the Council’s adopted regular meeting schedule. This practice does not, however, preclude the Mayor or a majority of the members of the City Council from calling additional meetings pursuant to Section 8.5, if necessary. If the Council schedules a meeting that is not part of the adopted regular meeting schedule, that meeting shall be a special meeting or a study session. It will be the custom to have a recess at approximately 9:00 p.m. Prior to the recess, the Mayor shall announce whether any items will be carried over to the next meeting. The established hour after which no new items will be started is 11:00 p.m. Remaining items, however, may be considered by consensus of the Council. (Council Norms)

2.04.010 - Meetings.

A. The council shall hold its regular meetings in the community meeting chambers located at One North San Antonio Road, Los Altos, California on the second and fourth Tuesday of each month at 7:00 p.m. A special meeting of the city council may be called at any time by the mayor, or by a majority of the members of the city council, in accordance with state law. Any meeting of the city council may be cancelled in advance by majority vote of the council. The mayor may cancel a meeting in the case of an emergency or when a majority of members have confirmed in writing their unavailability to attend a meeting.

B. Exception. The city council may from time to time, by resolution, change the day and/or time of a regular or special meeting or meetings as provided in subsection A of this section. If the city council so elects, a resolution shall be adopted which clearly states the duration of the change, or if no termination is stated, the revised start time shall prevail until altered by a resolution of the city council. (Municipal Code)

8.5 Cancelling Meetings.

Any meeting of the City Council may be cancelled in advance by majority vote of the Council. The Mayor may cancel a meeting in the case of an emergency or when a majority of members have confirmed in writing to the City Manager their unavailability 303
Agenda Item # 13.
to attend a meeting or agreement to cancel a meeting. Special Meetings. A special meeting may be called at any time by the Mayor or by a majority of the City Council in accordance with State Law. Written notice of any such meeting must specify the purpose of the meeting and the identities of members making the call. Notice of 12 the meeting must be given in accordance with law. Public comments at special meetings shall be limited to only those items described on the special meeting notice/agenda.

The City Council may hold study sessions or joint meetings with other boards, commissions, committees, or agencies as deemed necessary to attend to City business. These meetings will be coordinated by the City Clerk. Study sessions, which are special meetings, are scheduled to provide Councilmembers the opportunity to better understand a particular item. While Council may legally take action at any noticed meeting, generally no formal action is taken at study sessions. If action is to be taken at a study session, then the agenda will state that action may be taken. (Council Norms)
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Los Altos City CouncilAugust 26, 2025

Los Altos City Council
August 26, 2025