Agenda packet — Los Altos City Council, February 10, 2026 (part 2 of 3)

City of Los Altos
Combining Statement of Net Position
Internal Service Funds
June 30, 2025
Totals
ASSETS
Current Assets:

Cash and investments $ 328,545 $ 44,799 $ 5,441,432 $ 1,217,436 $ 7,048,384 $ 14,080,596 Accounts receivable - - 1,289 142,244 - 143,533
Total assets 328,545 44,799 5,442,721 1,359,680 7,048,384 14,224,129

LIABILITIES
Current liabilities:

Accounts payable - - 29,531 32,896 - 62,427
Claims and judgements - current - - 876,694 110,938 - 987,632 Total current liabilities - - 906,225 143,834 - 1,050,059 Noncurrent liabilities:

Claims and judgments - - 2,534,924 191,395 - 2,726,319
Total noncurrent liabilities - - 2,534,924 191,395 - 2,726,319 Total liabilities - - 3,441,149 335,229 - 3,776,378

NET POSITION
Unrestricted 328,545 44,799 2,001,572 1,024,451 7,048,384 10,447,751 Total net position $ 328,545 $ 44,799 $ 2,001,572 $ 1,024,451 $ 7,048,384 $ 10,447,751 Dental
Reimbursement

PERS & OPEB
Reserve
Liability
Insurance
Workers'
Compensation
Insurance
Unemployment
Insurance
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City of Los Altos
Combining Statement of Revenues, Expenses and Changes in Net Position Internal Service Funds
For the year ended June 30, 2025
Totals
OPERATING REVENUES:

Charges for services $ 409,150 $ - $ 659 $ 1,416,657 $ - $ 1,826,466 Total operating revenues 409,150 - 659 1,416,657 - 1,826,466 OPERATING EXPENSES:

Claims and insurance 409,150 31,108 (141,756) 1,173,290 - 1,471,792 Administration - - 479,323 - - 479,323
Total operating expenses 409,150 31,108 337,567 1,173,290 - 1,951,115 Operating income (loss) - (31,108) (336,908) 243,367 - (124,649) CONTRIBUTIONS AND TRANSFERS:

Transfers in - - 1,000,000 - 6,000,000 7,000,000
Total contributions and transfers - - 1,000,000 - 6,000,000 7,000,000 Change in net position - (31,108) 663,092 243,367 6,000,000 6,875,351 NET POSITION:

Beginning of year 328,545 75,907 1,338,480 781,084 1,048,384 3,572,400 End of year $ 328,545 $ 44,799 $ 2,001,572 $ 1,024,451 $ 7,048,384 $ 10,447,751 Dental
Reimbursement
Unemployment
Insurance
Workers'
Compensation
Insurance
Liability
Insurance

PERS & OPEB
Reserve
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City of Los Altos
Combining Statement of Cash Flows
Internal Service Funds
For the year ended June 30, 2025
Totals
CASH FLOWS FROM OPERATING ACTIVITIES:

Cash received from other funds $ 409,150 $ - $ 9,606 $ 1,416,657 $ - $ 1,835,413 Cash payments to suppliers for goods and services (409,150) (31,108) (472,792) (79,531) - (992,581) Insurance premiums, settlements and rebates - - (399,531) (1,328,915) - (1,728,446) Net cash provided by (used in) operating activities - (31,108) (862,717) 8,211 - (885,614) CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:

Transfers from (to) other funds - - 1,000,000 - 6,000,000 7,000,000 Net cash provided by (used in)
noncapital financing activities - - 1,000,000 - 6,000,000 7,000,000 Net cash flows - (31,108) 137,283 8,211 6,000,000 6,114,386 CASH AND INVESTMENTS - Beginning of year 328,545 75,907 5,304,149 1,209,225 1,048,384 7,966,210 CASH AND INVESTMENTS - End of year $ 328,545 $ 44,799 $ 5,441,432 $ 1,217,436 $ 7,048,384 $ 14,080,596

RECONCILIATION OF OPERATING INCOME (LOSS) TO NET
CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES:

Operating income (loss) $ - $ (31,108) $ (336,908) $ 243,367 $ - $ (124,649) Adjustments to reconcile operating income (loss) to
net cash provided by (used in) operating activities:

Change in assets and liabilities:

Receivables, net - - 8,947 - - 8,947
Accounts payable and other accrued expenses - - 6,531 (79,531) - (73,000) Claims and judgments - - (541,287) (155,625) - (696,912) Net cash provided by (used in) operating activities $ - $ (31,108) $ (862,717) $ 8,211 $ - $ (885,614) Workers'
Compensation
Insurance
Unemployment
Insurance
Dental
Reimbursement

PERS & OPEB
Reserve
Liability
Insurance
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City of Los Altos
Custodial Funds
For the Year Ended June 30, 2025
Blue Oak Lane Sewer
This fund accounts for the accumulation of resources for payment of the debt service and installation of sanitary sewer systems on Blue Oak Lane funded via November 2009 limited obligation assessment district bonds. The revenue is derived from the special assessment levied to property owners within that improvement district.
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City of Los Altos
Combining Statement of Fiduciary Net Position
Custodial Funds
For the year ended June 30, 2025
Total
Custodial
Funds
ASSETS
Cash and investments $ 36,950 $ - $ - $ 36,950
Restricted cash and investments 48,283 - - 48,283
Total assets 85,300 - - 85,300

NET POSITION
Restricted for:

Improvement district 85,300 - - 85,300
Total Net Position $ 85,300 $ - $ - $ 85,300
Blue Oak Lane
Sewer
Avalon Dr. Curb
& Gutter
Raymundo Curb
& Gutter
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City of Los Altos
Combining Statement of Changes in Fiduciary Net Position Custodial Funds
For the year ended June 30, 2025
Total
Custodial
Funds
ADDITIONS:

Fee collections $ 53,091 $ - $ - $ 53,091
Total additions 53,091 - - 53,091
DEDUCTIONS:

Distributions 59,106 - - 59,106
Total deductions 59,106 - - 59,106
Change in net position (6,015) - - (6,015)
NET POSITION:

Beginning of year 91,315 - - 91,315
End of year $ 85,300 $ - $ - $ 85,300
Blue Oak Lane
Sewer
Avalon Dr. Curb
& Gutter
Raymundo Curb
& Gutter
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City of Los Altos
Net Position by Component
Last Ten Fiscal Years
(accrual basis of accounting; amounts expressed in thousands) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Governmental activities
Net investment in capital assets $ 53,409 $ 54,725 $ 61,525 $ 67,611 $ 80,869 $ 95,463 $ 96,866 $ 102,685 $ 102,178 $ 109,686 Restricted 14,447 11,498 10,620 11,381 15,365 24,021 14,427 11,635 13,593 28,310 Unrestricted 15,583 24,047 20,429 21,733 5,216 (11,750) (4,855) 11,125 17,498 23,953 Total governmental activities net position $ 83,439 $ 90,270 $ 92,574 $ 100,725 $ 101,450 $ 107,734 $ 106,438 $ 125,445 $ 133,270 $ 161,949 Business-type activities
Net investment in capital assets $ 8,726 $ 8,403 $ 9,450 $ 11,239 $ 12,288 $ 14,650 $ 15,356 $ 15,873 $ 16,396 $ 16,711 Unrestricted 11,259 11,907 12,644 13,135 15,500 15,510 14,927 14,910 15,559 16,047 Total business-type activities net position $ 19,985 $ 20,310 $ 22,094 $ 24,374 $ 27,788 $ 30,160 $ 30,283 $ 30,783 $ 31,955 $ 32,758 Primary government
Net investment in capital assets $ 62,135 $ 63,128 $ 70,975 $ 78,850 $ 93,157 $ 110,113 $ 112,222 $ 118,558 $ 118,574 $ 126,397 Restricted 14,447 11,498 10,620 11,381 15,365 24,021 14,427 11,635 13,594 28,310 Unrestricted 26,842 35,954 33,073 34,868 20,716 3,760 10,072 26,035 33,057 40,000 Total primary government net position $ 103,424 $ 110,580 $ 114,668 $ 125,099 $ 129,238 $ 137,894 $ 136,721 $ 156,228 $ 165,225 $ 194,707 Source:

City of Los Altos Finance Department
Note:
(a) The City implemented the provisions of GASB Statement 63 in fiscal year 2013, which replaced the term "Net Assets" with the term "Net Position"

FISCAL YEAR
$-
$50
$100
$150
$200
$250
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Capital Assets
Unrestricted
Net Assets
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City of Los Altos
Changes in Net Position
Last Ten Fiscal Years
(accrual basis of accounting; amounts expressed in thousands) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Expenses
Governmental activities:

Public safety $ 15,791 $ 15,224 $ 19,928 $ 18,945 $ 21,217 $ 21,384 $ 23,843 $ 18,273 $ 23,113 $ 24,495 Public works 5,816 7,832 6,217 6,534 7,659 4,741 11,494 7,436 8,666 11,589 Recreation 2,744 2,613 3,402 3,061 3,235 2,584 2,942 2,928 3,757 3,735 Community development 5,758 4,243 6,440 5,547 6,596 7,004 7,636 5,784 7,382 6,666 Admin/Community services 4,882 4,411 5,687 5,905 9,806 8,282 14,265 9,094 13,163 9,551 Interest on long-term activities 63 51 64 51 40 245 307 238 215 209 Total governmental activities expenses 35,054 34,374 41,738 40,043 48,553 44,240 60,487 43,753 56,296 56,245 Business-type activities:

Sewer 4,607 6,754 4,970 5,273 5,527 5,268 6,900 7,087 8,174 9,721 Solid waste 376 438 461 465 426 394 1,092 2,151 1,848 2,411 Total Business-type activities expenses 4,983 7,193 5,432 5,738 5,953 5,662 7,992 9,239 10,022 12,132 Total primary government expenses 40,037$ 41,567$ 47,170$ 45,781$ 54,506$ 49,902$ 68,479$ 52,991$ 66,318$ 68,377$ Program Revenues
Governmental activities:

Charges for services:

Public safety $ 462 $ 363 $ 330 $ 488 $ 324 $ 202 $ 396 $ 1,301 $ 619 $ 360 Public works 55 42 51 51 48 59 9 52 107 56
Recreation 2,123 2,070 2,021 1,963 847 271 1,139 1,417 1,489 1,447 Community development 3,412 3,112 4,589 4,027 3,498 5,793 9,063 7,942 6,310 22,949 Admin/Community services 1,033 1,082 950 753 1,200 954 47 219 265 489 Operating grants and contributions:

Public safety 437 392 409 401 188 4,140 4,655 606 330 401 Public works 336 262 298 286 420 379 427 482 486 549
Recreation 2 5 5 5 - - - - - 10
Community development 8 148 170 - - 306 1 - - -
Capital grants and contributions:

Public works 1,522 807 641 806 1,856 1,778 839 2,218 2,006 1,122 Community development 7 - 62 - - 31 - - 7 -
Admin/Community services - - - - - - - - - 146
Total governmental activities program revenues 9,397 8,283 9,526 8,780 8,381 13,913 16,576 14,236 11,619 27,529

FISCAL YEAR
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FISCAL YEAR
Business-type activities:

Charges for services:

Sewer $ 6,986 $ 6,703 $ 6,369 $ 6,467 $ 7,942 $ 7,126 $ 8,282 $ 8,849 $ 10,410 $ 10,780 Solid waste 752 774 812 841 847 861 929 979 872 1,081
Total business-type activities program revenues 7,738 7,477 7,181 7,308 8,789 7,987 9,211 9,829 11,281 11,861 Total primary government program revenues $ 17,135 $ 15,760 $ 16,707 $ 16,088 $ 17,170 $ 21,900 $ 25,787 $ 24,065 $ 22,900 $ 39,390 Net (expense)/revenue:

Governmental activities $ (25,657) $ (26,091) $ (32,212) $ (31,263) $ (40,172) $ (30,327) $ (43,911) $ (29,517) $ (44,677) $ (28,716) Business-type activities 2,755 284 1,749 1,570 2,836 2,325 1,219 590 1,259 (271) Total primary government net (expense)/revenues $ (22,902) $ (25,807) $ (30,463) $ (29,693) $ (37,336) $ (28,002) $ (42,692) $ (28,927) $ (43,418) $ (28,987) General Revenues and Other Changes in Net Position
Governmental activities:

Taxes:

Property taxes $ 18,776 $ 19,863 $ 21,429 $ 23,792 $ 25,787 $ 28,464 $ 30,086 $ 32,644 $ 34,411 $ 36,187 Sales taxes 3,196 3,278 3,244 3,461 3,373 2,996 3,738 3,686 3,442 3,591 Utility users taxes 2,672 2,680 2,732 2,744 2,839 2,917 3,094 3,215 3,517 3,725 Other taxes 3,909 4,330 4,535 4,514 3,598 2,304 3,546 4,110 4,324 4,888 Franchise fees 2,029 2,083 2,207 2,222 2,287 2,215 2,339 2,516 2,564 2,804 Interest income 438 233 320 2,226 2,595 173 (1,342) 506 3,023 3,319 Miscellaneous 435 454 452 456 418 428 486 515 501 1,055 Transfers - - - - - - 669 259 720 -
Total governmental activities 31,455 32,921 34,919 39,415 40,897 39,497 42,616 47,451 52,502 55,570 Business-type activities:

Interest income - - - - 579 47 (471) 169 633 786
Miscellaneous 96 40 70 477 - - 44 - - -
Transfers - - - - - - (669) (259) (720) -
Total business-type activities 96 40 70 477 579 47 (1,096) (90) (87) 786 Total primary government $ 31,551 $ 32,961 $ 34,989 $ 39,892 $ 41,476 $ 39,544 $ 41,520 $ 47,361 $ 52,416 $ 56,356 Change in Net Position
Governmental activities $ 5,798 $ 6,830 $ 2,707 $ 8,152 $ 725 $ 9,170 $ (1,295) $ 17,934 $ 7,826 $ 26,854 Business-type activities 2,851 324 1,819 2,047 3,415 2,372 123 500 1,172 514 Total primary government 8,649$ 7,154$ 4,526$ 10,199$ 4,140$ 11,542$ $ (1,172) 18,434$ 8,998$ 27,368$ Source:

City of Los Altos Finance Department
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City of Los Altos
Fund Balances - Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting; amounts expressed in thousands) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 General fund
Non-Spendable $ 524 $ 38 $ 1,932 $ 1,882 $ 1,836 $ 1,859 $ 214 $ 190 $ 60 $ 214 Assigned 29,064 37,630 38,040 39,020 25,773 15,937 10,337 10,008 10,329 22,008 Unassigned/Unrestricted 8,535 6,148 5,422 6,841 7,861 4,928 9,059 18,682 27,758 24,856 Total general fund $ 38,123 $ 43,816 $ 45,394 $ 47,743 $ 35,470 $ 22,724 $ 19,610 $ 28,880 $ 38,147 $ 47,078 All other governmental funds
Restricted $ 9,969 $ 9,645 $ 10,107 $ 9,939 $ 10,890 $ 12,149 $ 14,427 $ 11,635 $ 13,698 $ 28,310 Assigned 4,477 1,993 1,335 1,495 4,529 11,872 12,535 12,532 11,829 577 Unreserved/Unrestricted - (140) (823) (53) (53) (532) (236) (213) (201) (419) Total all other governmental funds 14,446 11,498 10,619 11,381 15,366 23,489 26,726 23,954 25,326 28,467 Total all governmental funds $ 52,569 $ 55,314 $ 56,013 $ 59,124 $ 50,836 $ 46,213 $ 46,336 $ 52,833 $ 63,473 $ 75,545 Source:

City of Los Altos Finance Department

FISCAL YEAR
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City of Los Altos
Fund Balances - Governmental Funds
(modified accrual basis of accounting; amounts expressed in thousands) (GASB 54 Presentation - 2024-25)
General Fund
In Lieu Park
Land
Capital
Projects
Other Govt
Funds Total
Inventory & Prepaids Notes Receivable $ (213,821) $ - $ - $ - $ (213,821) - - - - - Non-Spendable (213,821) - - - (213,821)
Debt Service - - - (222,725) (222,725)
Special Revenue Programs and Projects - (19,412,446) - (8,674,517) (28,086,963) Restricted - (19,412,446) - (8,897,242) (28,309,688)
Emergency and Operating (10,171,485) - - - (10,171,485) Veteran Memorial reserve (8,615) (8,615)
Technology (827,484) - - - (827,484)
CIP Reserve - - - (576,628) (576,628)
Capital Project Reserve - Fleet & Facility (11,000,000) - - - (11,000,000) Assigned (22,007,584) - - (576,628) (22,584,212)
Unrealized Gain/(Loss) (288,675) - - - (288,675)
Unassigned (24,568,055) - 394,476 24,415 (24,149,164)
Total Unassigned Fund Balance (24,856,730) - 394,476 24,415 (24,437,839) Total Fund Equity $ (47,078,135) $ (19,412,446) $ 394,476 $ (9,449,455) $ (75,545,560) Source:

City of Los Altos Finance Department
-
10,000,000.00
20,000,000.00
30,000,000.00
40,000,000.00
50,000,000.00
Unassigned
Assigned
Restricted
Non-Spendable
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City of Los Altos
Changes in Fund Balances - Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting; amounts expressed in thousands) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Revenues
Taxes $ 28,565 $ 30,151 $ 31,939 $ 34,511 $ 35,597 $ 36,684 $ 40,464 $ 43,655 $ 45,694 $ 48,391 License, permits and park-in-lieu 3,784 3,786 4,195 4,207 4,209 4,545 4,919 5,811 5,448 19,162 Intergovernmental 973 742 2,087 1,557 1,358 4,155 5,836 3,681 2,270 1,938 Grants and donations 1,863 1,214 928 396 1,368 4,017 541 265 1,566 626 Charges for services 4,659 4,577 4,620 4,850 3,751 3,221 4,095 7,134 4,930 8,458 Fines and forfeitures 264 213 178 191 195 138 184 175 340 156 Interest and rentals 558 230 360 2,269 2,681 233 (1,303) 568 3,039 3,383 Other 187 291 137 214 119 418 3,786 140 114 869
Total revenues 40,853 41,204 44,444 48,195 49,278 53,411 58,522 61,429 63,401 82,984 Expenditures
General government
Public Safety
Police 9,976 9,968 10,744 11,107 11,465 11,673 13,225 12,533 13,437 16,198 Fire Services 6,219 6,473 6,722 7,011 7,331 7,717 7,893 8,217 8,625 8,245 Public works 4,859 5,299 5,784 5,535 5,469 5,617 6,134 5,940 5,490 7,324 Recreation 2,423 2,343 2,509 2,469 2,313 1,782 2,540 2,847 3,146 3,291 Community development 6,087 4,653 5,747 5,361 5,896 6,445 6,967 6,567 7,143 6,648 Administration/Community services 4,852 4,567 4,773 5,673 8,515 7,702 13,969 7,763 10,730 9,125 Utility and sustainability - - - - - - - - 240 207
Capital improvements 6,313 4,992 7,299 7,756 15,428 23,343 6,714 8,299 2,693 12,130 Debt service
Principal 105 105 110 120 120 628 534 554 563 583
Interest and fiscal charges 64 60 56 52 47 239 308 242 215 209 Total expenditures 40,898 38,460 43,744 45,084 56,584 65,146 58,284 52,962 52,282 63,960 Excess (deficiency) of revenues over (under) expenditures (45) 2,744 700 3,111 (7,306) (11,735) 238 8,467 11,119 19,024 Fiscal Year
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City of Los Altos
Changes in Fund Balances - Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting; amounts expressed in thousands) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Fiscal Year
Other financing sources (uses)
Debt issuance - - - - - 10,000 - - - -
Transfers in 1,752 760 5,714 8,243 17,747 31,551 10,136 10,312 3,998 870 Transfers out (1,752) (760) (5,714) (8,243) (18,729) (31,551) (10,251) (11,989) (4,478) (7,870) Total Other financing sources (uses) - - - - (982) 10,000 (115) (1,677) (480) (7,000) Net change in fund balances $ (45) $ 2,744 $ 700 $ 3,111 $ (8,288) $ (1,735) $ 123 $ 6,790 $ 10,639 $ 12,024 Debt service as a percentage of
non-capital expenditures 0.5% 0.5% 0.5% 0.5% 0.4% 2.1% 1.6% 1.8% 1.6% 1.5% Source:

City of Los Altos Finance Department
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 24-25 Revenues
Total Exp
Operational Exp
Capital Exp
Debt Service
Debt Issurance
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City of Los Altos
Tax Revenues by Source - Governmental Funds
Last Ten Fiscal Years
Fiscal Sales Business Utility Transient Real Estate Motor Vehicle Building Special Year Property Tax Licenses Users Occupancy Transfer Tax License Tax Development Assessments Total 2015-16 18,775,472 3,195,628 520,687 2,672,236 2,608,368 617,355 12,119 162,981 - 28,564,846 2016-17 19,863,197 3,278,430 539,989 2,679,961 2,985,201 668,242 14,046 122,071 - 30,151,137 2017-18 21,428,501 3,243,554 547,065 2,732,325 3,072,982 732,409 16,530 165,900 - 31,939,265 2018-19 23,791,531 3,461,298 540,262 2,743,570 3,166,067 679,424 15,054 113,589 - 34,510,795 2019-20 25,786,599 3,373,391 517,818 2,838,664 2,359,762 579,948 24,686 115,994 - 35,596,861 2020-21 28,464,193 2,996,325 537,089 2,917,252 662,132 931,856 22,646 150,170 - 36,681,663 2021-22 30,086,157 3,738,113 612,218 3,093,784 1,778,966 996,702 35,247 121,242 - 40,462,429 2022-23 32,644,256 3,686,148 471,808 3,214,718 2,830,943 636,503 32,459 136,896 - 43,653,731 2023-24 34,410,697 3,442,623 474,551 3,517,437 3,065,493 630,754 39,116 112,276 - 45,692,947 2024-25 36,186,927 3,591,444 503,860 3,725,468 3,207,613 869,711 49,750 256,346 - 48,391,118 Source:

City of Los Altos Finance Department
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
$50,000,000
15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 24-25 TTL Tax Revenue
Prop Tax
Sales Tax
UUT
Other
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City of Los Altos
Assessed Value of Taxable Property
Last Ten Fiscal Years
Fiscal Year
End
Residential
Property
Commercial
Property
Industrial
Property Other Property
Unsecured
Property
Less Tax-Exempt
Property
Net Taxable
Assessed Value
Total Direct Tax
Rate (1)
Estimated Actual
Taxable Value (2)
Factor of Taxable
Assessed Value (2)
Assessed Value as
a Percentage of
Actual Value
2015-16 11,848,840,720 750,708,212 - 106,506,870 125,355,972 - 12,831,411,774 1.00000 - - - 2016-17 12,754,487,484 771,705,270 - 106,158,405 80,739,845 - 13,713,091,004 1.00000 - - - 2017-18 13,600,334,963 880,225,920 - 90,338,436 83,250,683 - 14,654,150,002 1.00000 - - - 2018-19 14,551,466,831 936,831,320 - 119,120,564 112,813,483 - 15,720,232,198 1.00000 - - - 2019-20 15,563,770,279 1,003,212,732 - 110,061,604 131,971,942 - 16,809,016,557 1.00000 - - - 2020-21 16,685,985,691 1,045,789,993 - 116,124,083 127,343,780 - 17,975,243,547 1.00000 - - - 2021-22 17,660,710,167 1,176,998,446 917,222 316,378,008 130,730,093 507,152,078 18,778,581,858 1.18856 42,924,835,863 2.285840 43.75% 2022-23 19,117,618,781 1,252,605,172 935,563 361,042,159 106,554,514 506,466,970 20,332,289,219 1.15840 48,389,284,987 2.379923 42.02% 2023-24 20,233,418,769 1,289,372,212 954,270 436,821,230 128,086,965 513,506,701 21,575,146,745 1.14480 40,534,716,042 1.878769 53.23% 2024-25 21,421,697,808 1,327,888,064 973,351 427,173,337 125,317,210 525,121,556 22,777,928,214 1.13530 45,231,726,510 1.985770 50.36% Source: Santa Clara County Assessor data, MuniServices, LLC, / Neumo

1.) Total direct tax rate is represented by TRA 11-000.

2.) Estimated Actual Value is derived from a series of calculations comparing median assessed values from 1940 to current median sale prices.

Based on these calculations a multiplier value was extrapolated and applied to current assessed values.

City of Los Altos
Citywide Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years
Source: FY2023-24 and prior years, FYE2024 Los Altos - ACFR Publication Report 0 5E+09
1E+10

1.5E+10
2E+10

2.5E+10
Unsecured Property
Other Property
Industrial Property
Commercial Property
Residential Property
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City of Los Altos
Assessed Value of Property By Use Code
Last Four Fiscal Years
Category 2021-22 2022-23 2023-24 2024-25
Residential 17,660,710,167 19,117,618,781 20,233,418,769 21,421,697,808 Commercial 1,176,998,446 1,252,605,172 1,289,372,212 1,327,888,064 Institution 195,945,908 199,622,422 213,038,831 263,259,789 Vacant 39,484,106 85,832,871 154,995,936 138,107,349
Transportation 15,348,765 16,164,927 17,364,490 18,934,317 Government - - - 5,417,597
Recreational 1,370,410 1,397,817 1,425,771 1,454,285
Industrial 917,222 935,563 954,270 973,351
Agriculture 4,549,755 4,491,933 - -
Public 4,714,699 5,107,910 - -
Social 54,964,365 48,424,279 49,996,202 -
Unknown - - - -
Gross Secured Value 19,155,003,843 20,732,201,675 21,960,566,481 23,177,732,560 Unsecured Value 130,730,093 106,554,514 128,086,965 125,317,210 Less ALL Exemptions 507,152,078 506,466,970 513,506,701 525,121,556 Net Taxable Value 18,778,581,858 20,332,289,219 21,575,146,745 22,777,928,214 Source: Santa Clara County Assessor data, MuniServices, LLC, / Avenu Insights & Analytics Use code categories are based on Santa Clara County Assessor's data.

City of Los Altos
Assessed Value of Property by Use Code
Last Four Fiscal Years
168

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City of Los Altos
Property Tax Dollar Breakdown
June 30, 2025
Source:

HdL Coren & Cone

0.0000

0.1000

0.2000

0.3000

0.4000

0.5000

0.6000

0.7000

0.8000

0.9000

1.0000

0.1923

0.1668

0.1611

0.1594

0.1166

0.0721

0.0409

0.0292
Scvwd-zone W-4
Scvwd-district
Bay Area Air Quality
Management District
Scvwd State Water Project
Scvwd-n West
Midpeninsula Regional Open
Space District
El Camino Hospital
County Library Retirement Levy
County School Service
Foothill-DeAnza Community
College
Los Altos General Fund
Santa Clara County General
Mountain View-Los Altos Union
High
Education Revenue
Augmentation Fund (ERAF)
Los Altos Elementary
169

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City of Los Altos
Property Tax Dollars By Recipient Group
June 30, 2025
Source:

HdL Coren & Cone
Los Altos, 0.1166
County, 0.1594
Schools, 0.6332
Library, 0.0292
Open Space, 0.0176
Hospital, 0.0200 Water & Utilities, 0.0240
170

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City of Los Altos
Direct and Overlapping Tax Rates
Last Ten Fiscal Years
(rate per $100 of taxable value)
Basic Santa County Los Altos Mountain View Cupertino Whisman Foothill- Mountain View Fremont Santa Clara Mid County County Fiscal County- Clara Library Elementary Elementary Elementary School De Anza Los Altos Union High Valley Water Peninsula Housing Hospital El Camino Year Wide Retirement Retirement School School School Bond College High School School District Open Space Bond Bonds Hospital Total 2014-15 1.0000 0.0388 0.0024 0.0524 0.0540 - - 0.0276 0.0133 0.0396 0.0065 - - 0.0091 0.0129 1.2566 2015-16 1.0000 0.0388 0.0024 0.0485 0.0519 - - 0.0240 0.0119 0.0525 0.0057 0.0008 - 0.0088 0.0129 1.2582 2016-17 1.0000 0.0388 0.0024 0.0479 0.0509 - - 0.0234 0.0112 0.0403 0.0086 0.0006 - 0.0086 0.0129 1.2456 2017-18 1.0000 0.0388 0.0024 0.0463 - 0.0496 - 0.0220 0.0107 0.0464 0.0062 0.0009 0.0127 0.0082 0.0100 1.2542 2018-19 1.0000 0.0388 0.0024 0.0449 - 0.0397 - 0.0217 0.0409 0.0430 0.0042 0.0018 0.0105 0.0072 0.0100 1.2651 2019-20 1.0000 0.0388 0.0024 0.0418 - 0.0415 - 0.0208 0.0365 0.0479 0.0041 0.0016 0.0100 0.0069 0.0100 1.2623 2020-21 1.0000 0.0388 0.0024 0.0713 - 0.0403 - 0.0364 0.0400 0.0478 0.0037 0.0015 - 0.0069 0.0100 1.2991 2021-22 1.0000 0.0388 0.0024 0.0511 - - - 0.0331 0.0278 - 0.0051 0.0015 0.0127 0.0061 0.0100 1.1886 2022-23 1.0000 0.0388 0.0024 0.0208 - - - 0.0291 0.0355 - 0.0044 0.0013 0.0108 0.0063 0.0090 1.1584 2023-24 1.0000 0.0388 0.0024 0.0195 - - - 0.0278 0.0310 - 0.0041 0.0012 0.0095 0.0055 0.0050 1.1448 2024-25 1.0000 0.0388 0.0024 0.0166 - - - 0.0286 0.0317 - 0.0041 0.0013 0.0043 0.0055 0.0020 1.1353 Source:

Santa Clara County Assessor data, MuniServices, LLC, / Neumo Table has been restated to represent TRA 11-001.
(1) Overlapping rates are those of local and county governments that apply to property owners within the City of Los Altos; however, not all of these overlapping rates apply to all Los Altos property owners.

Overlapping Rates (1)

0.00000

0.20000

0.40000

0.60000

0.80000

1.00000

1.20000

1.40000
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Regional Property Tax Rate City of Los Altos Allocation 171

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City of Los Altos
Principal Property Taxpayers
Current Year and Nine Years Ago
2024-25 2015-16
% of City's % of City's
Total Est. Total Total Est. Total
Assessed Property Tax Assessed Property Tax
Taxpayer Value Rank Revenue Value Rank Revenue
RLJ R Los Altos Lp $ 69,077,268 1 0.30% $ -
Los Altos Gardens II Lp 61,908,463 2 0.27% 52,548,551 2 0.41% Imperial Hornet Developers LLC 60,150,535 3 0.26% - -
St. Paul Fire & Marine Insurance Company 57,949,593 4 0.25% 49,181,313 3 0.38% 5150 ECR Los Altos LLC 49,939,200 5 0.22% - -
Spieker Richard T Trustee & Et Al 37,625,474 6 0.17% - - Springwood Apartments LLC 36,307,548 7 0.16% 28,879,610 5 0.23% Toyota Research Institute Inc 34,570,691 8 0.15% - -
170 State Street LLC 30,048,442 9 0.13% 11,511,781 0.09% 199 First Street Owner LLC 29,038,410 10 0.13% - -
Box Com - - 53,321,779 1 0.42%
4740 ECR Los Altos LLC - - 45,356,329 4 0.35%
Realty Assoc Fund X Lp - - 25,499,500 6 0.20%
Compass Grand Los Altos LLC - - 22,824,748 7 0.18%
KRC Los Altos LP 27,693,457 0.12% 22,591,021 8 0.18%
Safeway Inc 27,036,335 0.12% 21,128,330 9 0.16%
Los Altos Hotel Assoc LLC - - 19,765,512 10 0.15%
Top Ten Total 466,615,624 2.05% 341,096,693.00 2.66%
City Total $ 22,777,928,214 $ 12,831,411,774
Source:

Santa Clara County Assessor data, MuniServices, LLC, / Neumo 172

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City of Los Altos
Property Tax Levies and Collections
Last Ten Fiscal Years
Current Current Delinquent
Fiscal Total Tax Levy Levy Collected Collections Tax
Year Tax Levy Collections Collected of the Total Levy of the Levy Collections 2015-16 4,944,651,360 330,545,207 326,823,894 6.61% 98.87% 1.13% 2016-17 5,278,067,434 359,152,852 346,454,876 6.56% 96.46% 1.89% 2017-18 5,719,021,680 355,579,401 345,863,202 6.05% 97.27% 1.86% 2018-19 6,070,435,575 402,557,998 394,623,618 6.50% 98.03% 1.46% 2019-20 6,512,388,164 385,721,931 378,492,815 5.81% 98.13% 1.74% 2020-21 6,920,087,868 422,454,897 413,409,481 5.97% 97.86% 1.80% 2021-22 7,314,546,442 388,627,914 381,445,431 5.21% 98.15% 1.72% 2022-23 7,864,532,264 442,920,966 419,645,159 5.34% 94.74% 1.90% 2023-24 8,264,592,427 457,964,599 449,123,076 5.43% 98.07% 1.68% 2024-25 8,661,250,248 480,325,473 466,835,645 5.39% 97.19% 2.49% Source:

County of Santa Clara
Note:

Santa Clara County
The actual tax levy data for the City of Los Altos is not available because the Santa Clara County uses a factor known as the AB8 factors to apportion the 1% portion of the tax levies/collections to each of the jurisdictions within the county. The City's AB8 factors range from 0.0029 to 0.0033 for the past 10 years. Additionally, the City and the County adopted the "alternative method of property tax distributions" that authorizes the County to allocate 100% of the secured property tax based on levy instead of collection, and to retain all delinquent penalties and interest. 173

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City of Los Altos
Ratios of Outstanding Debt by Type
General Certificates Per Capita
Fiscal Obligation of Capital Per Personal
Year Bond Participation (1) Lease (1) Total Population (2) Capita Income (2) 2015-16 $ - $ 1,460,000 $ - $ 1,460,000 31,353 $ 47 $ 80,407 2016-17 $ - $ 1,355,000 $ - $ 1,355,000 31,402 $ 43 $ 86,558 2017-18 $ - $ 1,245,000 $ - $ 1,245,000 31,361 $ 40 $ 93,010 2018-19 $ - $ 1,125,000 $ - $ 1,125,000 31,190 $ 36 $ 96,333 2019-20 $ - $ 1,005,000 $ - $ 1,005,000 30,876 $ 33 $ 104,649 2020-21 $ - $ 880,000 $ 9,496,863.00 $ 10,376,863 30,510 $ 340 $ 115,433 2021-22 $ - $ 750,000 $ 9,092,251.00 $ 9,842,251 31,526 $ 312 $ 132,589 2022-23 $ - $ 610,000 $ 8,678,374.00 $ 9,288,374 31,021 $ 299 $ 154,652 2023-24 $ - $ 470,000 $ 8,255,700.00 $ 8,725,700 31,255 $ 279 $ 172,819 2024-25 $ - $ 320,000 $ 7,822,666.00 $ 8,142,666 31,720 $ 257 $ 186,331 Sources:
(1) City of Los Altos Finance Department
(2) MuniServices, LLC, / Avenu Insights & Analytics, U.S. Census Bureau Note: Special Assessment Debt is no longer presented as they involve limited obligation bonds that are secured by ad valorem assessments and carry no city obligation.

Last Ten Fiscal Years
Governmental Activities
174

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City of Los Altos
Schedule of Direct and Overlapping Bonded Debt
2024-25 Assessed Valuation: $22,823,621,414
Total Debt % City’s Share of
OVERLAPPING TAX AND ASSESSMENT DEBT: 6/30/2025 Applicable (1) Debt 6/30/25 Santa Clara County $ 1,217,905,000 3.282% $ 39,971,642
Foothill-De Anza Community College District 592,800,578 9.223% 54,673,997 Fremont Union High School District 717,450,088 3.904% 28,009,251 Mountain View-Los Altos Union High School District 245,162,900 23.153% 56,762,566 Cupertino Union School District 294,953,303 7.264% 21,425,408 Los Altos School District 128,450,000 52.486% 67,418,267 El Camino Hospital District 98,789,066 16.052% 15,857,621 Midpeninsula Regional Park District 114,920,000 5.339% 6,135,579 Santa Clara Valley Water District Benefit Assessment District 24,940,000 3.282% 818,531 City of Los Altos 1915 Act Bonds 415,000 100.000% 415,000 TOTAL OVERLAPPING TAX AND ASSESSMENT DEBT $ 291,487,862 DIRECT AND OVERLAPPING GENERAL FUND DEBT:

Santa Clara County General Fund Obligations $ 1,002,458,930 3.282% $ 32,900,702 Santa Clara County Pension Obligation Bonds 317,654,990 3.282% 10,425,437 Santa Clara County Board of Education Certificates of Participation 12,072,417 3.282% 396,217 Mountain View-Los Altos Union High School District General Fund Obligations 1,085,000 23.153% 251,210 Cupertino Union School District General Fund Obligations 40,233,350 7.264% 2,922,551 Los Altos School District General Fund Obligations 911,776 52.486% 478,555 City of Los Altos General Fund Obligations 8,142,666 100.000% 8,142,666 Midpeninsula Regional Park District General Fund Obligations 74,065,600 5.339% 3,954,362 TOTAL GROSS DIRECT AND OVERLAPPING GENERAL FUND DEBT $ 59,471,700 Less: Santa Clara County supported obligations 79,424
TOTAL NET DIRECT AND OVERLAPPING GENERAL FUND DEBT $59,392,276 TOTAL DIRECT DEBT $ 8,142,666
TOTAL GROSS OVERLAPPING DEBT $ 342,816,896
TOTAL NET OVERLAPPING DEBT $ 342,737,472
GROSS COMBINED TOTAL DEBT $ 350,959,562 (2)
NET COMBINED TOTAL DEBT $ 350,880,138
(1)
(2) Excludes tax and revenue anticipation notes, enterprise revenue, mortgage revenue and non-bonded capital lease obligations.

June 30, 2025
The percentage of overlapping debt applicable to the city is estimated using taxable assessed property value. Applicable percentages were estimated by determining the portion of the overlapping district's assessed value that is within the boundaries of the city divided by the district's total taxable assessed value.
175

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City of Los Altos
Legal Debt Margin
Debt Limit Debt Legal
Fiscal Assessed 15% of Assessed Applicable to Debt
Year Valuation (1) Valuation Limit Margin
2015-16 12,831,411,774 1,924,711,766 - 1,924,711,766
2016-17 13,713,091,004 2,056,963,651 - 2,056,963,651
2017-18 14,654,150,002 2,198,122,500 - 2,198,122,500
2018-19 15,720,232,198 2,358,034,830 - 2,358,034,830
2019-20 16,809,016,557 2,521,352,484 - 2,521,352,484
2020-21 17,975,243,547 2,696,286,532 - 2,696,286,532
2021-22 18,825,558,858 2,823,833,829 2,823,833,829
2022-23 20,377,566,619 3,056,634,993 - 3,056,634,993
2023-24 21,621,096,145 3,243,164,422 - 3,243,164,422
2024-25 22,823,621,414 3,423,543,212 - 3,423,543,212
Source:

City of Los Altos Finance Department
MuniServices, LLC
Last Ten Fiscal Years
176

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City of Los Altos
Demographic Statistics
Last Ten Fiscal Years
Fiscal Year
City Population
(1)
Personal
Income (2)
Per Capita
Personal
Income (2)
County
Unemployme
nt Rate (%) (3)
City Unemployment
Rate(%) (3)
Median Age
(4)
% with High
School
Degree (4)
% with
Bachelors
Degree (4)
Public School
Enrollment (5)
2015-16 31,353 2,521,001 80,407 4.2% 2.7% 46.2 98.70% 79.00% 8,666 2016-17 31,402 2,718,094 86,558 3.8% 2.4% 45.7 98.70% 80.00% 8,606 2017-18 31,361 2,916,887 93,010 2.6% 1.6% 45.7 98.70% 80.90% 8,685 2018-19 31,190 3,004,626 96,333 2.1% 2.4% 45.9 98.60% 82.30% 8,610 2019-20 30,876 3,231,143 104,649 11.0% 2.3% 45.8 98.60% 82.60% 8,513 2020-21 30,510 3,521,861 115,433 7.0% 4.2% 46.1 98.40% 84.20% 7,693 2021-22 31,526 4,179,995 132,589 1.8% 1.4% 45.7 98.50% 87.60% 7,886 2022-23 31,021 4,797,450 154,652 3.2% 3.2% 45.8 99.00% 85.90% 7,803 2023-24 31,255 5,401,455 172,819 3.4% 3.2% 46.0 99.00% 87.20% 7,767 2024-25 31,720 5,910,419 186,331 3.8% 3.8% 46.6 98.90% 86.40% 7,829 Source: MuniServices, LLC, / Neumo, U.S. Census Bureau
Source: FY2024 and prior years, FYE2024 Los Altos - ACFR Publication Report

1.) Population Projections are provided by the California Department of Finance Projections.

2.) Per Capita Income Data is provided by the United States Census Data and is adjusted for inflation.

3.) Unemployment Data is provided by the EDD's Bureau of Labor Statistics Department.

4.) Data provided by the United States Census Data Sets Tables.

5.) Student Enrollment reflects the total number of students enrolled in Los Altos Elementary and Mountain View-Los Altos Union High. 177

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City of Los Altos
Full-time Equivalent City Employees by Function/Program Last Ten Fiscal Years
Function/Program 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Public Safety
Police Operations 31.00 31.00 31.00 31.00 30.00 30.00 29.00 29.00 31.00 31.00 Police Traffic Safety 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 6.00 6.00 Communications 11.00 11.00 11.00 11.00 13.00 13.00 13.00 13.00 12.00 12.00 Maintenance Services 29.50 29.50 29.50 28.00 27.00 27.00 27.00 26.00 22.73 24.50 Recreation 8.00 8.00 8.00 8.00 8.00 8.00 10.00 11.00 10.80 10.80 Community Development
Planning & Building 14.00 15.00 15.00 14.00 15.00 15.00 16.00 16.00 16.70 15.15 Engineering 9.00 10.00 10.00 12.25 13.25 13.25 12.25 13.75 14.09 14.51 Economic Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administration
City Management 5.00 5.00 5.00 6.00 6.00 6.00 6.00 7.00 7.00 7.00 Administration & Finance 12.00 12.00 12.00 11.00 11.00 11.00 13.00 17.00 18.00 19.00 Sewer 6.25 6.25 6.25 7.50 7.50 7.50 7.50 5.00 6.40 6.54 Solid Waste 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 5.28 5.50 Storm Drain - - - - - - - - - -
Total 131.00 133.00 133.00 134.00 136.00 136.00 139.00 143.00 151.00 153.00 Source:

City of Los Altos

FISCAL YEAR
178

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City of Los Altos
Full-time Equivalent City Employees
Last Ten Fiscal Years
Source:

City of Los Altos
-

20.00 40.00

60.00 80.00
100.00
120.00
140.00
160.00
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Number of Full-time Equivalent
Employees
Fiscal Year
179

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City of Los Altos
Operating Indicators by Function/Program
Last Ten Fiscal Years
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Police:

Arrests 222 210 211 717 893 347 132 148 200 223
Moving citations issued 1,757 982 1,203 2,517 1474 1053 510 649 572 630 Parking citations issued 3,138 2,431 1,879 1,338 1573 543 1483 1,425 1,364 1,559 Municipal code violations issued 103 25 115 116 54 54 31 20 20 3 Public Works:

Crack sealing in lineal feet 101,040 110,000 174,040 - 120,000 45,536 80,446 40,300 77,001 21,998 Street sign installed and replaced 457 100 320 1,025 1200 411 398 285 125 386 Recreation:

Class/program registrations 2,107 2,349 2,724 1,803 1559 1298 2164 3,749 3,430 5,267 Facility rentals 5,378 5,927 4,141 4,044 2246 1269 1108 1,321 1,475 1,807 Field/gymnasium permits 2,795 3,433 3,556 3,109 2383 1935 2633 1,667 1,769 1,681 Planning:

Plan applications submitted 800 675 686 988 493 935 938 743 580 735 Building:

Permits issued 1,927 1,769 1,795 1,939 1,695 2,036 1,897 2,068 1,944 1,909 Plan checks submitted 599 619 569 619 883 991 1036 2,325 1,781 1,878 Inspections 7,517 6,445 6,479 7,967 7,920 8,862 9,054 9,980 9,989 8,963 Sewer:

Cleaning and flushing in lineal feet 759,456 585,273 713,795 585,095 601,543 768,557 681,779 511,577 483,534 564,091 Storm Drain:

Catch basin/storm drain cleaned 1,350 1,350 1,350 1,350 2,000 1,350 1,500 1,500 1,350 1,610 (measured in storm inlets cleaned)
Sources:

City of Los Altos Quarterly Reports.

Data for all fiscal years was provided by the corresponding departments.

Note:
(1) Data reflect uses instead of reservation.
(2) Change in reporting from reported to issued
Function/Program

FISCAL YEAR
180

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City of Los Altos
Capital Asset Statistics by Function/Program
Last Ten Fiscal Years
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Public Safety:

Police Station 1 1 1 1 1 1 1 1 1 1
Fire Stations 2 2 2 2 2 2 2 2 2 2
Recreation:

Number of Parks 10 10 10 10 10 10 10 10 10 10
Park Acreage 38 38 38 38 38 38 38 38 38 38
Number of Libraries 2 2 2 2 2 2 2 2 2 2
Number of History Museums 1 1 1 1 1 1 1 1 1 1
Maintenance Services:

Miles of Streets 127 127 127 127 127 127 127 127 127 127 Number of Traffic Signals 13 13 16 16 16 16 16 16 16 16 Sewer:

Miles of Sewer Mains 141 141 141 141 141 141 141 141 141 141 Storm Drain:

Miles of Storm Drain Mains 58 58 58 58 58 58 58 58 55 58 Source:

City of Los Altos

FISCAL YEAR
Function/Program
181

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City of Los Altos
Trust and Agency Debt Administration
Last Ten Fiscal Years
Fiscal Year
Special Principal Interest Special Principal Interest Special Principal Interest Special Principal Interest Coverage 2014-15 - 18,620 783 27,216 19,000 6,626 50,280 15,000 31,241 77,496 52,620 38,650 0.85 2015-16 - - - 29,592 20,000 5,719 48,024 15,000 30,741 77,616 35,000 36,460 1.09 2016-17 - - - 26,192 21,000 4,766 51,709 15,000 30,197 77,901 36,000 34,963 1.10 2017-18 - - - 26,217 21,000 3,790 49,802 15,000 29,610 76,019 36,000 33,400 1.10 2018-19 - - - 28,537 22,000 2,790 48,378 15,000 28,971 76,915 37,000 31,761 1.12 2019-20 - - - 27,741 23,999 1,721 47,868 15,000 28,341 75,609 38,999 30,062 1.09 2020-21 - - - 25,581 25,000 581 48,691 15,000 27,648 74,272 40,000 28,229 1.09 2021-22 - - - - - - 47,993 15,000 26,926 47,993 15,000 26,926 1.14 2022-23 - - - - - - 52,509 15,000 26,185 52,509 15,000 26,185 1.27 2023-24 - - - - - - 52,696 20,000 25,298 52,696 20,000 25,298 1.16 2024-25 - - - - - - 52,208 20,000 24,260 52,208 20,000 25,298 1.15 Source:

City of Los Altos Finance Department
Note : This chart presents Limited Obligation Debt that the City Administers on a trust and Agency Basis. This debt does not represent City Obligations. (1) included assessment payments in advance for Avalon Dr Curb & Gutter Special Assessment.

Non-City Obligation Debt
Special Assessment Debt Service
Avalon Dr. Curb & Gutter Raymundo Curb & Gutter Blue Oak Lane Sewer Total Special Assessment Debt Service 182

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City of Los Altos
Principal Employers
Current Year and Six Years Ago
% of % of
Number of Total City Number of Total City
Employer Employees (1) Rank Employment Employees Rank Employment Los Altos School District 421 1 3.07% 568 1 4.26%
Toyota Research Institute (HQ) 381 2 2.78% - - 0.00%
Los Altos Sub-Acute & Rehabilitation Center 225 3 1.64% - - 0.00% Los Altos High School 210 4 1.53% 217 3 1.63%
Los Altos Golf & Country Club 193 5 1.41% - - 0.00%
Whole Foods Market 190 6 1.39% 242 2 1.81%
The David and Lucile Packard Foundation 144 7 1.05% 100 9 0.75% City of Los Altos 141 8 1.03% 133 5 1.00%
Sutter Health/Palo Alto Medical Foundation* 110 9 0.80% 135 4 1.01% Adobe Animal Hospital 103 10 0.75% 129 7 0.97%
Coldwell Banker - - 0.00% 130 6 0.97%
Compass (formerly Alain Pinel Realtors) - - 0.00% 107 8 0.80% Trader Joes - - 0.00% 71 10 0.53%
Top Ten Total 2,118 15.46% 1,832 13.73%
Total City Labor Force (1) 13,700 13,341
Source: MuniServices, LLC, / Neumo
Source: 2018 data, from prior published ACFR. Historical data unavailable Results based on direct correspondence with city’s local businesses. (1) Total City Labor Force provided by EDD Labor Force Data.

Notes:

Results based on direct correspondence with city’s local businesses. *Employer has not responded to Neumo's employee count inquires, prior year count applied. 2024-25 2017-18
183

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City Council Staff Report
Meeting Date: February 10, 2026
Prepared By: Yongdan Chunyu
Approved By: Gabe Engeland
Subject: Adoption of Resolution - Caretaker House Demolation Project Acceptance

COUNCIL PRIORITY AREA
Public Safety
Environmental Sustainability

RECOMMENDATION
Adopt a resolution accepting completion of the Caretaker House Demolition Project (CF01049); authorize the Park & Recreation Director to record a Notice of Completion as required by law; and find the project categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(L) (demolition and removal of individual small structures), with none of the exceptions in CEQA Guidelines Section 15300.2 applicable.

ENVIRONMENTAL IMPACT
Acceptance of the completed work is categorically exempt under CEQA Guidelines Section 15301(L), which applies to demolition and removal of individual small structures. The project does not involve an expansion of use, and none of the exceptions listed under CEQA Guidelines Section 15300.2 apply.

FISCAL IMPACT
The project is funded by the approved CF-01049 budget of $383,516.00 from the CIP Fund.

Given the awarded bid amount, available funding, and the absence of unforeseen hazardous materials during demolition, the project is expected to close with savings. Project savings in fiscal year 2025/26 will be returned to the CIP Fund.

Caretaker House Demolition Project Funding Source
Project Funding Source Project Budget Final Cost
Construction $ 383,516.00 $ 104,482.09
Other Costs $ 18,484.00 $ 6,579.55
Project Total Cost $ 402,000.00 $ 111,061.64
Total Project Savings $ 290,938.36

PREVIOUS COUNCIL CONSIDERATION
On September 9, 2025, Council awarded a construction contract to Randazzo Enterprises, Inc. for demolition and removal of the Caretaker House, in the amount of $98,900.00.

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BACKGROUND
The Caretaker House at Redwood Grove was an aging, unoccupied structure with documented structural deficiencies and proximity to Adobe Creek. A 2013 Historic Resource Evaluation determined that the building had no historic value or significance. Demolition was identified as the appropriate action to remove a deteriorated structure, eliminate potential safety hazards, and restore natural open space in Redwood Grove.

The project supports long-term environmental and recreational goals for the park and improves ecological conditions along the riparian corridor by removing impervious surfaces and returning the area to natural grades.

ANALYSIS
Randazzo Enterprises, Inc. completed all required work in accordance with the approved plans and specifications. Prior to the start of demolition, LSA Associates delineated the creek and riparian limits and provided avoidance measures to protect Adobe Creek, and Millennium Consulting completed a pre-demolition survey and established monitoring requirements to ensure safe, compliant removal of regulated materials. During demolition, the contractor implemented erosion controls, debris containment, and protective buffers to prevent impacts to the creek and riparian habitat. Staff conducted final inspections on October 27, 2025, and verified that demolition, utility capping, debris removal, environmental protection measures, and site restoration were completed satisfactorily. Considerations for plantings or other expanded restorations of the newly created space will be looked at in the future.

Minor field adjustments were addressed through standard construction management procedures, and no additional change orders beyond the authorized contingency were required.

The project is now complete and ready for Council acceptance. Recording a Notice of Completion will begin the statutory retention release period.

DISCUSSION

ATTACHMENTS

1. Attachment 1 - Resolution

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RESOLUTION NO. __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS

ACCEPTING COMPLETION OF AND DIRECTING THE PARK & RECREATION

DIRECTOR TO FILE A NOTICE OF COMPLETION OF THE CARETAKER HOUSE DEMOLITION PROJECT (CF-01049)
WHEREAS, the City of Los Altos and Randazzo Enterprises, Inc. entered into a construction contract on September 9, 2025, for demolition and removal of the Caretaker House; and WHEREAS, the work performed by Randazzo Enterprises, Inc. is satisfactory to the City Council and said work has been fully completed and done as provided in the contract, and the plans and specifications.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby finds and authorizes the following:

1. Accept completion of the Caretaker House Demolition Project (CF-01049).

2. Direct the Park & Recreation Director to execute and file for record with the County Recorder of the County of Santa Clara a Notice of Completion, as required by law.

3. Confirm that acceptance of the work is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(L), and that none of the circumstances in CEQA Guidelines Section 15300.2 apply.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 10th day of February 2026 year, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________

SALLY MEADOWS
Mayor
ATTEST:
_________________________

MELISSA THURMAN, MMC
City Clerk

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City Council Agenda Report
Meeting Date: February 10, 2026
Prepared By: Jessie Kim
Approved By: Gabe Engeland
Subject:

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION

1. Adopt a Resolution approving FY2025/26 Mid-Year Financial Update and Budget Adjustments

2. Adopt a Resolution approving the updated FY2025/26 Pay Schedule

FISCAL IMPACT
The proposed budget adjustments affect both General Fund expenditures and the assignment of Unassigned General Fund resources. Additional detail is provided in the narrative sections of this report.

ENVIRONMENTAL REVIEW
Not Applicable

PREVIOUS COUNCIL CONSIDERATION
June 10, 2025 - Adoption of FY 2025/26 Operating Budget and Five-Year Capital Improvement and Major Maintenance Program

BACKGROUND
On June 10, 2025, the City Council adopted the FY2025/26 Operating Budget and Five-Year Capital Improvement and Major Maintenance Program. The budget outlines anticipated revenues and authorizes spending to implement City programs and services. At mid-year, staff reviews the budget and recommends adjustments based on updated information and project needs.

DISCUSSION
The FY 2024/25 Annual Comprehensive Financial Report (ACFR) reflects a solid financial year for the City. General Fund revenues outperformed expenditures by approximately $8.9 million,

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resulting in an increase in the City's Unassigned General Fund balance to about $22.9 million at fiscal year-end.

In alignment with the City's financial policies and ongoing commitment to infrastructure preservation, staff recommends allocating a portion of this surplus to support capital and facilityrelated priorities. The proposed assignments are summarized below:

Fund Amount
Capital Improvement Program Fund $5,800,000
Facility Maintenance Fund $2,500,000
After these assignments, the General Fund Unassigned Fund Balance is estimated at approximately $14.6 million, maintaining a strong reserve position and providing continued flexibility to address operational needs and economic uncertainty.

At the midpoint of FY 2025/26, the City continues to be in a stable and healthy financial position.

General Fund revenues are tracking consistent with normal mid-year collection patterns, while expenditures remain aligned with budgeted levels and expected spending timing. This reflects conservative revenue assumptions, disciplined expenditure management, and continued fiscal oversight.

Based on year-to-date results, the following mid-year budget adjustments are proposed:

Homestead/Foothill/Grant Intersection Feasibility Study - $75,000 (CIP Fund) This appropriation funds a preliminary layout and feasibility study in support of a potential OBAG 4 grant application for improvements at the Homestead/Foothill/Grant intersection. The study will evaluate whether the intersection can be realigned and signalized to provide safer and more protected crossings for vehicles, pedestrians, and bicyclists. The intersection is identified as a Safe Routes to School location, and the proposed analysis would enhance safety and connectivity in coordination with ongoing VTA efforts to implement a multi-purpose route serving nearby schools. The results of this study will establish the technical basis required to pursue OBAG 4 funding for future design and construction.

Downtown Circulation Study - $100,000 (CIP Fund)
This appropriation funds a circulation study to evaluate traffic operations within the downtown area, with a focus on determining the feasibility of converting State Street and Main Street to oneway operations. The study will analyze traffic flow, parking impacts, access, and safety considerations to inform future downtown planning and capital improvements.

This work is being advanced in response to City Council direction provided in January 2026 and will provide the technical analysis needed to assess potential circulation changes and their implications for downtown mobility, access, and overall functionality.

Budget Re-appropriations - $174,754 (CIP Fund)
This action restores previously approved Capital Improvement Program (CIP) budget authority from the prior fiscal year that did not technically roll forward into FY 2025/26. This action does

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not authorize new funding or represent a new allocation, but reinstates existing Council-approved appropriations so that the affected projects may proceed as originally approved. The restored amounts are summarized below:
• Emergency Operations Center Project: $105,000
• Intersection Access Barrier Removal: $20,754 (To be transferred to TDA Fund) • City Hall Monument Signs: $49,000

ATTACHMENTS

1. Attachment 1 – All Funds Summary

2. Attachment 2 – Resolution Mid Year

3. Attachment 3 – Resolution Salary Schedule

4. Attachment 4 – Salary Schedule

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FY2025/26 All Funds - Fund Balance Schedule
As of December 31, 2025
FY2025 Audited
FY2026
Budgeted
Inflow
FY2026 Actual
Inflow
7/1/25-12/31/25
FY2026
Projected Inflow
FY2026
Budgeted
Outflow
FY2026 Actual
Outflow
7/1/25-12/31/25
FY2026
Projected
Outflow
Mid Year
Adjustmens
FY2026 Fund
Balance as of
12/31/2025
FY2026
Projected Fund
Balance
General Fund 48,134,221 68,941,512 25,502,631 68,941,512 (68,388,544) (28,375,669) (68,388,544) (800,000) 44,461,183 47,887,189 01 Unassigned 22,912,816 65,187,217 25,372,467 65,187,217 (64,754,831) (27,771,237) (64,754,831) (3,300,000) 17,214,047 20,045,202 Nonspendable/Assigned -
Inventory and prepaids 213,821 - - - - - - - 213,821 213,821 Emergency & Operating Reserve 10,171,485 279,295 - 279,295 - - - - 10,171,485 10,450,780 Veteran Memorial Reserve 8,615 - - - - - - - 8,615 8,615 67 Facility Maintenance Fund 12,000,000 2,500,000 - 2,500,000 (984,000) (25,000) (984,000) 2,500,000 14,475,000 16,016,000 44 Fleet Vehicle Fund 2,000,000 - - - (931,000) (62,691) (931,000) - 1,937,309 1,069,000 61 Technology Fund 827,484 975,000 130,164 975,000 (1,718,713) (516,741) (1,718,713) - 440,907 83,771 Capital Projects Fund 182,152 1,625,891 100,000 1,625,891 (9,243,561) (1,813,922) (6,212,578) 5,121,246 3,589,476 716,711 62 Capital Projects Fund (394,476) 1,625,891 100,000 1,625,891 (8,847,561) (1,797,933) (5,816,578) 5,121,246 3,028,837 536,083 65 Equipment Replacement Fund 576,628 - - - (396,000) (15,990) (396,000) - 560,638 180,628 Internal Service Fund 10,447,751 3,501,000 - (8,395,284) (2,468,161) (3,395,284) (7,000,000) 979,590 3,553,467 03 PERS Reserve 7,048,384 - - - (5,000,000) - - (7,000,000) 48,384 48,384 40 Dental/Vision Fund 328,545 792,000 - 792,000 (686,283) (217,622) (686,283) - 110,923 434,262 41 Unemployment Fund 44,799 - - - - (25,730) - - 19,069 44,799 42 Workers Compensation Fund 2,001,572 1,174,000 - 1,174,000 (1,174,000) (922,808) (1,174,000) - 1,078,764 2,001,572 43 Liability Fund 1,024,451 1,535,000 - 1,535,000 (1,535,000) (1,302,002) (1,535,000) - (277,551) 1,024,451 Special Revenue Fund 28,006,462 8,388,320 2,391,772 8,388,320 (13,469,766) (4,409,266) (13,469,766) - 25,988,968 22,925,017 04 Measure B - 1,026,278 - 1,026,278 (1,026,278) (976,278) (1,026,278) - (976,278) - 06 Public safety Impact Fee 11,778 10,818 3,965 10,818 - - - - 15,743 22,596 07 SB1 Road Maintenance Rehab 2,014,365 801,214 370,428 801,214 (801,214) (551,214) (801,214) - 1,833,579 2,014,365 10 General Govt. Impact Fee 17,067 - 5,727 - - - - - 22,794 17,067 11 Vehicle Impound Fund (24,415) 15,450 10,175 15,450 - - - - (14,240) (8,965) 13 Supplemental Law Enforcement Fund 238,240 148,695 139,041 148,695 (238,241) (56,476) (238,241) - 320,805 148,694 14 Gas Tax Fund 1,890,187 1,183,675 389,843 1,183,675 (1,183,675) (1,033,675) (1,183,675) - 1,246,354 1,890,187 20 PEG Fees 346,808 50,000 16,500 50,000 - - - - 363,308 396,808 21 Art in Lieu 677,534 - - - (123,500) (16,762) (123,500) - 660,772 554,034 24 Vehicle Registration Fund 1,400,734 740,644 213,321 740,644 (740,644) (640,644) (740,644) - 973,410 1,400,734 25 TDA Fund 644 106,547 (0) 106,547 (106,547) - (106,547) - 644 644 26 Traffic Impact Fee Fund 901,115 120,000 139,138 120,000 (283,000) - (283,000) - 1,040,253 738,115 27 Park Impact Fee Fund 19,412,446 3,000,000 1,060,548 3,000,000 (7,196,667) (1,042,943) (7,196,667) - 19,430,051 15,215,779 28 Downtown Parking Fund 984,821 65,000 31,974 65,000 (650,000) (91,273) (650,000) - 925,521 399,821 29 Estate Donation Fund 18,639 - - - - - - - 18,639 18,639 64 AB-1379 CASP Fee 116,499 - 11,113 - - - - - 127,612 116,499 18 - 1,120,000 - 1,120,000 (1,120,000) - (1,120,000) - - - Debt Service Fund 222,725 923,364 - 923,364 (790,690) (89,570) (790,690) - 133,155 355,399 73 General Debt Service 222,723 175,219 - 175,219 (168,600) - (168,600) - 222,723 229,342 74 LA Community Center 2 748,145 - 748,145 (622,090) (89,570) (622,090) - (89,568) 126,057 Enterprise Fund 32,757,198 13,737,465 474,780 13,737,465 (14,525,478) (4,425,191) (14,525,478) - 28,806,787 31,969,185 30 Sewer Fund 30,553,864 12,547,065 121,010 12,547,065 (12,097,837) (3,324,366) (12,097,837) - 27,350,509 31,003,092 35 Solid Waste Fund 2,203,334 1,190,400 353,769 1,190,400 (2,427,641) (1,100,825) (2,427,641) - 1,456,278 966,093 Fiduciary Fund 85,300 - (7) - (51,800) (35,800) (51,800) - 49,493 33,500 91 Blue Oak Lane Sewer 85,300 - (7) - (51,800) (35,800) (51,800) - 49,493 33,500 TOTAL 119,835,809 97,117,552 28,469,176 93,616,552 (114,865,123) (41,617,579) (106,834,140) (2,678,754) 104,008,651 107,440,467 Funds
One Bay Area Grant (OBAG)

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RESOLUTION NO. 2026-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING FISCAL YEAR 2025/26 MID-YEAR FINANCIAL UPDATE AND

BUDGET ADJUSTMENTS
WHEREAS, on June 10, 2025, the City Council adopted the Fiscal Year 2025/26 Operating Budget; and
WHEREAS, on February 2, 2026, the Financial Commission reviewed the Fiscal Year 2025/26 Mid-Year Financial Update; and
WHEREAS, the City Council has reviewed the Fiscal Year 2025/26 Mid-Year Financial Update.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby approve the following Fiscal Year 2025/26 Mid-Year budget adjustments:

1. Homestead/Foothill/Grant Intersection Feasibility Study - $75,000 (CIP Fund)

2. Downtown Circulation Study - $100,000 (CIP Fund)

3. Re-appropriation for Emergency Operations Center Project - $105,000 (CIP Fund)

4. Re-appropriation for Intersection Access Barrier Removal - $20,754 (TDA Fund: To be transferred from CIP Fund)

5. Re-appropriation for City Hall Monument Project - $49,000 (CIP Fund)

6. Additional Discretionary Payment (ADP) - $2,000,000 (PERS Reserve Fund) NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos does hereby approve the following assignments of Unassigned General Fund Balance dollars:

1. Capital Improvement Program Fund - $5,800,000

2. Facility Maintenance Fund - $2,500,000
I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the 10th day of February 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Sally Meadows
Mayor

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ATTEST:
_________________________
Melissa Thurman, MMC
City Clerk

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RESOLUTION NO. 2026-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING AN UPDATED FISCAL YEAR 2025/26 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and
WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provided upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and
WHEREAS, the City should adjust pay to reflect changes in the region’s cost of living; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Adopts an Updated Fiscal Year 2025/26 Unrepresented Executive Pay Schedule effective the pay period including February 10, 2026; and

2. Adopts an Updated Fiscal Year 2025/26 Unrepresented Management Pay Schedule effective the pay period including February 10, 2026; and

3. Adopts an Updated Fiscal Year 2025/26 Unrepresented Confidential and Professional Pay Schedule effective the pay period including February 10, 2026; and

4. Adopts an Updated Fiscal Year 2025/26 Los Altos Municipal Employee Association Pay Schedule effective the pay period including February 10, 2026; and

5. Adopts an Updated Fiscal Year 2025/26 Peace Officers Association Pay Schedule effective the pay period including February 10, 2026; and

6. Adopts an Updated Fiscal Year 2025/26 Sanitary Truck Drivers and Helpers Union Local 350 Pay Schedule effective the pay period including February 10, 2026.

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AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Sally Meadows
Mayor
ATTEST:
_________________________
Melissa Thurman, MMC
City Clerk

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LAMEA Classifications: Market Adjustment to Individual Classifications effective 06/22/25 Resolution 2026-XX
LAMEA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Accountant Non-Exempt $4,277.06 $4,490.91 $4,715.46 $4,951.23 $5,198.80 $9,266.97 $9,730.32 $10,216.83 $10,727.67 $11,264.06 $111,203.61 $116,763.79 $122,601.98 $128,732.08 $135,168.68Accounting Office Assistant Non-Exempt $2,768.13 $2,906.54 $3,051.87 $3,204.46 $3,364.68 $5,997.62 $6,297.50 $6,612.38 $6,943.00 $7,290.15 $71,971.47 $75,570.04 $79,348.55 $83,315.97 $87,481.77Accounting Technician I Non-Exempt $2,951.91 $3,099.51 $3,254.48 $3,417.21 $3,588.07 $6,395.81 $6,715.60 $7,051.38 $7,403.95 $7,774.14 $76,749.69 $80,587.17 $84,616.53 $88,847.35 $93,289.72Accounting Technician II Non-Exempt $3,399.32 $3,569.29 $3,747.75 $3,935.14 $4,131.89 $7,365.19 $7,733.45 $8,120.12 $8,526.13 $8,952.44 $88,382.31 $92,801.43 $97,441.50 $102,313.57 $107,429.25Assistant Engineer Non-Exempt $4,636.83 $4,868.67 $5,112.10 $5,367.71 $5,636.09 $10,046.46 $10,548.78 $11,076.22 $11,630.03 $12,211.53 $120,557.51 $126,585.39 $132,914.66 $139,560.39 $146,538.41Assistant Planner Non-Exempt $4,177.05 $4,385.90 $4,605.19 $4,835.45 $5,077.23 $9,050.27 $9,502.78 $9,977.92 $10,476.82 $11,000.66 $108,603.21 $114,033.37 $119,735.04 $125,721.79 $132,007.88Associate Civil Engineer Non-Exempt $5,259.15 $5,522.10 $5,798.21 $6,088.12 $6,392.53 $11,394.82 $11,964.56 $12,562.79 $13,190.93 $13,850.47 $136,737.83 $143,574.72 $150,753.46 $158,291.13 $166,205.69Associate Planner Non-Exempt $4,614.59 $4,845.32 $5,087.59 $5,341.97 $5,609.07 $9,998.29 $10,498.20 $11,023.11 $11,574.27 $12,152.98 $119,979.47 $125,978.44 $132,277.36 $138,891.23 $145,835.79Building Inspector Non-Exempt $4,466.49 $4,689.82 $4,924.31 $5,170.52 $5,429.05 $9,677.40 $10,161.27 $10,669.33 $11,202.80 $11,762.94 $116,128.79 $121,935.23 $128,032.00 $134,433.60 $141,155.27Code Enforcement Officer Non-Exempt $4,062.77 $4,265.90 $4,479.20 $4,703.16 $4,938.32 $8,802.66 $9,242.79 $9,704.93 $10,190.18 $10,699.69 $105,631.90 $110,913.50 $116,459.17 $122,282.13 $128,396.23Construction Inspector Non-Exempt $4,330.31 $4,546.82 $4,774.16 $5,012.87 $5,263.51 $9,382.33 $9,851.44 $10,344.02 $10,861.22 $11,404.28 $112,587.93 $118,217.33 $124,128.19 $130,334.60 $136,851.33Development Services Technician Non-Exempt $3,451.27 $3,623.83 $3,805.02 $3,995.27 $4,195.03 $7,477.74 $7,851.63 $8,244.21 $8,656.42 $9,089.24 $89,732.91 $94,219.55 $98,930.53 $103,877.06 $109,070.91Economic Development Coordinator Non-Exempt $4,625.18 $4,856.44 $5,099.26 $5,354.23 $5,621.94 $10,021.23 $10,522.29 $11,048.41 $11,600.83 $12,180.87 $120,254.75 $126,267.49 $132,580.87 $139,209.91 $146,170.41Emergency Response Coordinator Non-Exempt $4,961.88 $5,209.98 $5,470.48 $5,744.00 $6,031.20 $10,750.75 $11,288.29 $11,852.70 $12,445.34 $13,067.60 $129,008.99 $135,459.44 $142,232.41 $149,344.03 $156,811.23Engineering Technician Non-Exempt $3,738.27 $3,925.18 $4,121.44 $4,327.51 $4,543.89 $8,099.58 $8,504.55 $8,929.78 $9,376.27 $9,845.08 $97,194.90 $102,054.65 $107,157.38 $112,515.25 $118,141.01Executive Assistant Non-Exempt $3,460.56 $3,633.58 $3,815.26 $4,006.03 $4,206.33 $7,497.87 $7,872.76 $8,266.40 $8,679.72 $9,113.71 $89,974.45 $94,473.17 $99,196.83 $104,156.67 $109,364.50GIS Technician Non-Exempt $4,473.14 $4,696.79 $4,931.63 $5,178.21 $5,437.12 $9,691.79 $10,176.38 $10,685.20 $11,219.46 $11,780.44 $116,301.54 $122,116.61 $128,222.44 $134,633.57 $141,365.25Information Technology Analyst I Exempt $4,757.57 $4,995.45 $5,245.22 $5,507.48 $5,782.85 $10,308.06 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $123,696.78 $129,881.62 $136,375.70 $143,194.48 $150,354.21Information Technology Analyst II Exempt $4,995.45 $5,245.22 $5,507.48 $5,782.85 $6,072.00 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $129,881.62 $136,375.70 $143,194.48 $150,354.21 $157,871.92Information Technology Technician Non-Exempt $3,998.93 $4,198.88 $4,408.82 $4,629.26 $4,860.73 $8,664.35 $9,097.57 $9,552.45 $10,030.07 $10,531.57 $103,972.22 $109,170.83 $114,629.38 $120,360.85 $126,378.89Lead Records Specialist Non-Exempt $3,302.78 $3,467.92 $3,641.31 $3,823.38 $4,014.55 $7,156.02 $7,513.82 $7,889.51 $8,283.99 $8,698.19 $85,872.25 $90,165.86 $94,674.15 $99,407.86 $104,378.25Network Systems Administrator Exempt $5,305.80 $5,571.08 $5,849.64 $6,142.12 $6,449.23 $11,495.89 $12,070.68 $12,674.22 $13,307.93 $13,973.33 $137,950.67 $144,848.21 $152,090.62 $159,695.15 $167,679.90Office Assistant I Non-Exempt $2,338.86 $2,455.80 $2,578.59 $2,707.52 $2,842.89 $5,067.52 $5,320.90 $5,586.94 $5,866.29 $6,159.60 $60,810.25 $63,850.76 $67,043.30 $70,395.47 $73,915.24Office Assistant II Non-Exempt $2,768.13 $2,906.54 $3,051.87 $3,204.46 $3,364.68 $5,997.62 $6,297.50 $6,612.38 $6,943.00 $7,290.15 $71,971.47 $75,570.04 $79,348.55 $83,315.97 $87,481.77Police Records Supervisor Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Records Specialist Non-Exempt $3,002.53 $3,152.65 $3,310.29 $3,475.80 $3,649.59 $6,505.47 $6,830.75 $7,172.28 $7,530.90 $7,907.44 $78,065.68 $81,968.96 $86,067.41 $90,370.78 $94,889.32 Recreation Coordinator Non-Exempt $3,432.91 $3,604.56 $3,784.78 $3,974.02 $4,172.72 $7,437.97 $7,809.87 $8,200.36 $8,610.38 $9,040.90 $89,255.65 $93,718.44 $98,404.36 $103,324.58 $108,490.80Senior Building Inspector Exempt $5,095.16 $5,349.92 $5,617.41 $5,898.29 $6,193.20 $11,039.51 $11,591.49 $12,171.06 $12,779.62 $13,418.60 $132,474.17 $139,097.88 $146,052.77 $153,355.41 $161,023.18 Senior Network Systems Administrator Exempt $5,571.08 $5,849.64 $6,142.12 $6,449.23 $6,771.69 $12,070.68 $12,674.22 $13,307.93 $13,973.33 $14,671.99 $144,848.21 $152,090.62 $159,695.15 $167,679.90 $176,063.90Senior Planner Exempt $5,468.74 $5,742.18 $6,029.28 $6,330.75 $6,647.29 $11,848.93 $12,441.38 $13,063.45 $13,716.62 $14,402.45 $142,187.20 $149,296.56 $156,761.39 $164,599.46 $172,829.44Sustainability Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

City of Los Altos - Full Time Salary Schedule FY 25/26
Biweekly Monthly Annual

LOS ALTOS MUNICIPAL EMPLOYEE ASSOCIATION CLASSIFICATIONS

Page 1 of 1 ends

Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

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Part-Time Classifications: Minmum wage Adjustment to Individual Classifications, effective 12/21/2025 Resolution 2026-XX
Part-Time Classifications Title FLSA Status Employment Status Rate Type Min Max Clerical Assistant I Non-Exempt Part-Time Hourly $20.00 $29.50 Clerical Assistant II Non-Exempt Part-Time Hourly $29.24 $35.54 Council Member Non-Exempt Part-Time Stipend Stipend $950.00 / Month Crossing Guard Non-Exempt Seasonal Hourly $25.00 $25.00 Department Support Specialist Non-Exempt Part-Time Hourly $37.00 $46.00 Emergency Preparedness Coordinator Non-Exempt Part-Time Hourly $62.03 $75.39 Facility Attendant Non-Exempt Part-Time Hourly $18.70 $24.25 Intern Non-Exempt Temporary Hourly $18.70 $30.00
IT Technician Non-Exempt Part-Time Hourly $49.99 $60.76 Maintenance Worker I Non-Exempt Part-Time Hourly $26.10 $32.72 Network Engineer Non-Exempt Part-Time Hourly $57.77 $80.62 Parking Enforcement Officer Non-Exempt Part-Time Hourly $45.54 $55.36 Police Officer - Level I Non-Exempt Part-Time Hourly $67.00 $67.00 Police Officer - Level II Non-Exempt Per-Diem Stipend Stipend $200.00 / Month Project Coordinator Non-Exempt Part-Time Hourly $34.60 $50.00 Project Manager Non-Exempt Part-Time Hourly $55.00 $85.40 Property & Evidence CSO Non-Exempt Part-Time Hourly $45.54 $55.36 Public Safety Specialist - Dispatch Non-Exempt Part-Time Hourly $66.21 $80.48 Public Safety Specialist - Records Non-Exempt Part-Time Hourly $37.53 $45.62 Records Management Assistant Non-Exempt Part-Time Hourly $20.00 $29.50 Recreation Leader Non-Exempt Seasonal Hourly $18.70 $21.50 Recreation Specialist Non-Exempt Part-Time Hourly $25.00 $33.11 Senior Recreation Leader Non-Exempt Seasonal Hourly $20.00 $25.00 The city pays employees on a biweekly basis (every two weeks).

City of Los Altos - Part-Time Hourly Rate Schedule FY 25/26

PART TIME CLASSIFICATIONS

Page 1 of 1 ends

Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

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Teamsters Classifications: Market Range Adjustment to Individual Classifications effective 06/22/25 Resolution 2026-XX
Teamsters Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Equipment Mechanic I Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74Equipment Mechanic II Non-Exempt $3,660.08 $3,843.09 $4,035.24 $4,237.00 $4,448.85 $7,930.18 $8,326.69 $8,743.02 $9,180.18 $9,639.18 $95,162.17 $99,920.28 $104,916.29 $110,162.11 $115,670.21Maintenance Leadworker Non-Exempt $3,674.61 Open Range $4,466.51 $7,961.65 Open Range $9,677.44 $95,539.83 Open Range $116,129.26 Maintenance Technician Non-Exempt $3,442.84 Open Range $4,184.80 $7,459.49 Open Range $9,067.06 $89,513.93 Open Range $108,804.74Maintenance Worker I Non-Exempt $2,751.78 Open Range $3,344.80 $5,962.18 Open Range $7,247.07 $71,546.18 Open Range $86,964.82 Maintenance Worker II Non-Exempt $3,057.72 Open Range $3,716.67 $6,625.05 Open Range $8,052.79 $79,500.60 Open Range $96,633.47Senior Maintenance Technician Non-Exempt $3,962.79 Open Range $4,816.80 $8,586.05 Open Range $10,436.39 $103,032.57 Open Range $125,236.74 Senior Wastewater Maintenance Worker Non-Exempt $3,843.09 $4,035.24 $4,237.01 $4,448.86 $4,671.30 $8,326.70 $8,743.03 $9,180.18 $9,639.19 $10,121.15 $99,920.34 $104,916.36 $110,162.17 $115,670.28 $121,453.80Wastewater Maintenance Worker I Non-Exempt $3,169.78 $3,328.27 $3,494.68 $3,669.42 $3,852.89 $6,867.86 $7,211.25 $7,571.81 $7,950.40 $8,347.92 $82,414.28 $86,534.99 $90,861.74 $95,404.83 $100,175.07Wastewater Maintenance Worker II Non-Exempt $3,493.73 Open Range $4,246.65 $7,569.74 Open Range $9,201.06 $90,836.86 Open Range $110,412.77The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

City of Los Altos - Full Time Salary Schedule FY 25/26
Biweekly Monthly Annual

SANITARY TRUCK DRIVERS AND HELPERS
TEAMSTERS UNION LOCAL 350 CLASSIFICATIONS

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Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

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City Manager Classification: None
Unrepresented Executive Classifications: Market Adjustment to Individual Classifications effective 12/22/24Resolution 2026-XX Unrep. Executive Classifications FLSA Status Range Min. Range Max. Range Min. Range Max. Range Min. Range Max.

Assistant City Manager Exempt $9,347.25 $11,361.58 $20,252.38 $24,616.77 $243,028.55 $295,401.20City Manager Exempt $11,493.27 $24,902.08 $298,825.00 Development Services Director Exempt $8,514.77 $10,349.70 $18,448.66 $22,424.35 $221,383.95 $269,092.19 Finance Director Exempt $8,219.19 $9,990.43 $17,808.25 $21,645.93 $213,699.05 $259,751.19Human Resources Director Exempt $8,107.21 $9,854.31 $17,565.62 $21,351.01 $210,787.43 $256,212.12Parks, Recreation, & Community Svs. Director Exempt $8,514.77 $10,349.70 $18,448.66 $22,424.35 $221,383.95 $269,092.19Police Chief Exempt $8,514.77 $10,349.70 $18,448.66 $22,424.35 $221,383.95 $269,092.19Public Works Director Exempt $8,620.95 $10,478.76 $18,678.72 $22,703.98 $224,144.64 $272,447.81The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

City of Los Altos - Full Time Salary Schedule FY 25/26
Biweekly Monthly Annual
Open Range Open Range Open Range

UNREPRESENTED EXECUTIVE CLASSIFICATIONS

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Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

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Unrepresented Management Classifications: Market Adjustment to Individual Classifications effective 12/22/24 Resolution 2026-XX
Unrep. Management Classifications FLSA Status Range Min. Range Max. Range Min. Range Max. Range Min. Range Max.

Assistant to the City Manager Exempt $5,726.01 $6,960.00 $12,406.35 $15,080.00 $148,876.24 $180,960.01 Building Official Exempt $6,536.53 $7,945.19 $14,162.47 $17,214.58 $169,949.69 $206,574.91 Capital Improvement Projects Manager Exempt $6,848.41 $8,324.29 $14,838.23 $18,035.96 $178,058.70 $216,431.46 City Clerk Exempt $6,569.52 $7,985.29 $14,233.95 $17,301.46 $170,807.45 $207,617.52 Deputy City Manager Exempt $7,754.66 $9,425.84 $16,801.77 $20,422.65 $201,621.22 $245,071.86 Deputy Director Exempt $7,210.67 $8,764.61 $15,623.12 $18,990.00 $187,477.42 $227,879.98 Development Services Manager Exempt $6,244.05 $7,589.68 $13,528.77 $16,444.30 $162,345.23 $197,331.64 Engineering Manager Exempt $6,518.42 $7,923.18 $14,123.24 $17,166.88 $169,478.84 $206,002.58 Finance Manager Exempt $6,518.42 $7,923.18 $14,123.24 $17,166.88 $169,478.84 $206,002.58 Human Resources Administrator Exempt $6,053.00 $7,357.46 $13,114.83 $15,941.16 $157,378.00 $191,293.94 Human Resources Manager Exempt $6,518.42 $7,923.18 $14,123.24 $17,166.88 $169,478.84 $206,002.58 Information Technology Manager Exempt $6,518.42 $7,923.18 $14,123.24 $17,166.88 $169,478.84 $206,002.58 Maintenance Superintendent Exempt $6,410.99 $7,792.59 $13,890.47 $16,883.95 $166,685.63 $202,607.43 Maintenance Supervisor Exempt $4,587.99 $5,576.74 $9,940.65 $12,082.93 $119,287.85 $144,995.13 Police Captain Exempt $7,735.33 $9,402.34 $16,759.88 $20,371.74 $201,118.53 $244,460.83 Police Lieutenant Exempt $7,735.33 $9,402.34 $16,759.88 $20,371.74 $201,118.53 $244,460.83 Project Manager Exempt $5,620.81 $6,832.13 $12,178.42 $14,802.95 $146,141.07 $177,635.38 Public Works Manager Exempt $6,053.00 $7,357.46 $13,114.83 $15,941.16 $157,377.95 $191,293.88 Recreation Manager Exempt $5,638.20 $6,853.27 $12,216.10 $14,848.75 $146,593.22 $178,184.97 Recreation Supervisor Exempt $4,582.78 $5,570.40 $9,929.36 $12,069.19 $119,152.28 $144,830.34 Senior Recreation Supervisor Exempt $4,811.92 $5,848.92 $10,425.82 $12,672.65 $125,109.89 $152,071.86The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

Open Range Open Range Open Range
City of Los Altos - Full Time Salary Schedule FY 25/26

UNREPRESENTED MANAGEMENT CLASSIFICATIONS
Biweekly Monthly Annual

Page 1 of 1 ends

Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

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Unrepresented Professional and Confidential Classifications: Market Adjustment to Individual Classifications effective 12/22/24 Resolution 2026-XX
Unrep. Professional and Confidential
Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Confidential Exectuive Assistant Non-Exempt $3,832.02 $4,023.62 $4,224.81 $4,436.05 $4,657.85 $8,302.72 $8,717.85 $9,153.75 $9,611.43 $10,092.01 $99,632.62 $104,614.25 $109,844.96 $115,337.21 $121,104.07 Deputy City Clerk Exempt $3,673.15 $3,856.81 $4,049.65 $4,252.13 $4,464.73 $7,958.49 $8,356.41 $8,774.23 $9,212.95 $9,673.59 $95,501.86 $100,276.95 $105,290.80 $110,555.34 $116,083.11 Human Resources Analyst I Exempt $4,300.74 $4,515.77 $4,741.56 $4,978.64 $5,227.57 $9,318.26 $9,784.18 $10,273.39 $10,787.05 $11,326.41 $111,819.16 $117,410.12 $123,280.62 $129,444.65 $135,916.89Human Resources Analyst II Exempt $4,556.44 $4,784.27 $5,023.48 $5,274.65 $5,538.39 $9,872.29 $10,365.91 $10,884.20 $11,428.41 $11,999.84 $118,467.53 $124,390.91 $130,610.45 $137,140.97 $143,998.02Human Resources Technician Non-Exempt $3,570.76 $3,749.30 $3,936.77 $4,133.60 $4,340.28 $7,736.65 $8,123.49 $8,529.66 $8,956.14 $9,403.95 $92,839.84 $97,481.83 $102,355.93 $107,473.72 $112,847.41Management Analyst I Exempt $4,287.80 $4,502.19 $4,727.30 $4,963.66 $5,211.84 $9,290.23 $9,754.74 $10,242.48 $10,754.60 $11,292.33 $111,482.73 $117,056.87 $122,909.71 $129,055.20 $135,507.96Management Analyst II Exempt $4,575.54 $4,804.32 $5,044.53 $5,296.76 $5,561.60 $9,913.67 $10,409.35 $10,929.82 $11,476.31 $12,050.12 $118,964.01 $124,912.21 $131,157.82 $137,715.71 $144,601.49Public Information Coordinator Non-Exempt $4,379.27 $4,598.24 $4,828.15 $5,069.55 $5,323.03 $9,488.42 $9,962.84 $10,460.99 $10,984.04 $11,533.24 $113,861.07 $119,554.12 $125,531.83 $131,808.42 $138,398.84 Senior Accountant Exempt $4,654.30 $4,887.01 $5,131.36 $5,387.93 $5,657.32 $10,084.31 $10,588.52 $11,117.95 $11,673.84 $12,257.54 $121,011.67 $127,062.25 $133,415.37 $140,086.13 $147,090.44 Senior Civil Engineer Exempt $6,237.01 $6,548.86 $6,876.30 $7,220.12 $7,581.12 $13,513.52 $14,189.19 $14,898.65 $15,643.59 $16,425.77 $162,162.23 $170,270.34 $178,783.85 $187,723.05 $197,109.20Senior Human Resouces Analyst Exempt $4,784.27 $5,023.48 $5,274.65 $5,538.39 $5,815.30 $10,365.91 $10,884.20 $11,428.41 $11,999.84 $12,599.83 $124,390.91 $130,610.45 $137,140.97 $143,998.02 $151,197.92Senior Management Analyst Exempt $5,033.99 $5,285.69 $5,549.97 $5,827.47 $6,118.85 $10,906.98 $11,452.33 $12,024.94 $12,626.19 $13,257.50 $130,883.74 $137,427.93 $144,299.32 $151,514.29 $159,090.00The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

City of Los Altos - Full Time Salary Schedule FY 25/26

UNREPRESENTED PROFESSIONAL AND CONFIDENTIAL CLASSIFICATIONS Biweekly Monthly Annual

Page 231 of 344 ends

POA Classifications: 5% Increase effective 06/22/2025
Resolution 2026-XX
POA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Community Service Officer Non-Exempt $3,643.53 $3,825.71 $4,016.99 $4,217.84 $4,428.73 $7,894.32 $8,289.03 $8,703.48 $9,138.66 $9,595.59 $94,731.79 $99,468.38 $104,441.80 $109,663.89 $115,147.09Crime Analyst Non-Exempt $4,521.78 $4,747.87 $4,985.26 $5,234.52 $5,496.25 $9,797.18 $10,287.04 $10,801.40 $11,341.47 $11,908.54 $117,566.22 $123,444.53 $129,616.76 $136,097.59 $142,902.47Lead Police Dispatcher Non-Exempt $4,820.03 $5,061.03 $5,314.08 $5,579.79 $5,858.77 $10,443.39 $10,965.56 $11,513.84 $12,089.54 $12,694.01 $125,320.74 $131,586.78 $138,166.12 $145,074.42 $152,328.14Police Corporal Non-Exempt $5,420.02 $5,691.02 $5,975.57 $6,274.35 $6,588.06 $11,743.37 $12,330.54 $12,947.06 $13,594.42 $14,274.14 $140,920.44 $147,966.46 $155,364.78 $163,133.02 $171,289.67Police Dispatch Supervisor Non-Exempt $5,248.38 $5,510.80 $5,786.34 $6,075.66 $6,379.44 $11,371.50 $11,940.07 $12,537.07 $13,163.93 $13,822.12 $136,457.96 $143,280.85 $150,444.90 $157,967.14 $165,865.50Police Dispatcher Non-Exempt $4,413.96 $4,634.66 $4,866.39 $5,109.71 $5,365.20 $9,563.58 $10,041.76 $10,543.85 $11,071.04 $11,624.59 $114,762.95 $120,501.10 $126,526.16 $132,852.46 $139,495.09Police Officer Non-Exempt $5,374.61 $5,643.34 $5,925.51 $6,221.78 $6,532.87 $11,644.99 $12,227.24 $12,838.60 $13,480.53 $14,154.56 $139,739.86 $146,726.85 $154,063.20 $161,766.36 $169,854.67 Police Officer Trainee Non-Exempt $5,118.67 $5,118.67 $5,118.67 $5,118.67 $5,118.67 $11,090.46 $11,090.46 $11,090.46 $11,090.46 $11,090.46 $133,085.55 $133,085.55 $133,085.55 $133,085.55 $133,085.55 Police Sergeant Non-Exempt $6,115.21 $6,420.98 $6,742.02 $7,079.13 $7,433.08 $13,249.63 $13,912.11 $14,607.72 $15,338.11 $16,105.01 $158,995.59 $166,945.37 $175,292.63 $184,057.27 $193,260.13The city pays employees on a biweekly basis (every two weeks). Please note that monthly and annual salary figures are generated using an Excel formula and may not reflect exact totals due to rounding.

City of Los Altos - Full Time Salary Schedule FY 25/26
Biweekly Monthly Annual

PEACE OFFICERS' ASSOCIATION CLASSIFICATIONS

Page 1 of 1 ends

Initial Adoption: 06/10/25
Adopted by City Council 02/10/26
Resolution

Page 232 of 344 ends

City Council Staff Report
Meeting Date: February 10, 2026
Prepared By: Anthony Carnesecca
Approved By: Gabe Engeland
Subject: Discuss Number of Commissioners on Commissions

COUNCIL PRIORITY AREA
General Government

RECOMMENDATION
Provide direction on any adjustments to the Commissions of the City of Los Altos.

ENVIRONMENTAL IMPACT
This report is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act of 1970.

FISCAL IMPACT
None.

PREVIOUS COUNCIL CONSIDERATION
February 21, 2023, March 28, 2023, April 25, 2023, May 23, 2023, & June 13, 2023

BACKGROUND
The City of Los Altos has guidelines for the Commissions regarding their scope of work, number of Commissioners, and frequency of Commission meetings within Los Altos Municipal Code Chapters 2.08 and 2.12.

The City Council last provided direction on proposed edits to these items in 2023.

ANALYSIS

DISCUSSION
Below is a chart of the current membership and annual meetings for each Commission.

Commission Codified
Membership
Current
Membership
Current
Vacancy
Total
Codified
Annual
Meetings
2025 Actual Meetings
Complete
Streets
7 7 0 10 12

Page 233 of 344 ends

Environmental 7 6 1 10 10
Financial 7 5 2 8 7
Historical 5 5 0 4 4
Library 5 (including
1 LAH)
5 0 6 7
Parks, Arts,
Recreation,
and Cultural
7 6 1 10 10
Planning 7 6 1 20 8
Senior 7 (including
2 LAH)
5 2 from
Los
Altos
10 8 (2 meetings canceled
due to quorum issues)
Youth 11 10 1 10 7 (1 meeting canceled
due to quorum issues)
Quorum is defined for Commissions by the amount of commissioners currently seated, not the codified membership.

While City Council is reviewing their advisory bodies and due to pending legislation regarding public comment requirements, City staff recommends that the Council consider moving the Joint Volunteer Awards Committee and Youth Commission to a non-Brown Act body

ATTACHMENTS
None

Page 234 of 344 ends

City Council Staff Report
Meeting Date: February 10, 2026
Prepared By: Jon Maginot
Approved By: Gabe Engeland
Subject: Review of City Council Norms and Procedures

COUNCIL PRIORITY AREA
General Government

RECOMMENDATION
Review the City Council Norms and Procedures and provide direction on modifications as needed

ENVIRONMENTAL IMPACT
Not applicable

FISCAL IMPACT
None

PREVIOUS COUNCIL CONSIDERATION
Last adopted by City Council on January 28, 2025

BACKGROUND
The Council Norms and Procedures (Norms) were originally adopted in 2004 and are reviewed periodically by the Council.

ANALYSIS
Attached to this agenda item are two sets of edits, one with proposals from staff and one with proposals from Council members.

DISCUSSION
It is recommended that Council review the proposed revisions to the Norms and provide direction on modifications as needed.

ATTACHMENTS

1. Attachment 1 - Council Norms and Procedures - Clean Version

2. Attachment 2 - Council Norms and Procedures - Staff edits

3. Attachment 3 - Council Norms and Procedures - Council edits

Page 235 of 344 ends

Council Norms and Procedures
Last Amended/Adopted – January 28, 2025

CITY COUNCIL

NORMS AND PROCEDURES

COUNCILMEMBERS
Pete Dailey
Larry Lang
Sally Meadows
Jonathan Weinberg

Page 236 of 344 ends

2 COUNCIL NORMS AND PROCEDURES

TABLE OF CONTENTS
SECTION 1: GENERAL

1.1 Purpose

1.2 Values

1.3 Review

1.4 Compliance with Applicable Laws
SECTION 2: MAYOR AND VICE MAYOR SELECTION PROCESS

2.1 Reorganization

2.2 Election of Mayor

2.3 Election of Vice Mayor

2.4 Councilmembers Serving After a Break in Service

2.5 Appointment of Vacancy
SECTION 3: COUNCIL SUBCOMMITTEES

3.1 Responsibility

3.2 Instructions and Expectations

3.3 Reporting

3.4 Standing Subcommittees
SECTION 4: COMMISSIONS AND COMMITTEES

4.1 Responsibility

4.2 Governing

4.3 Commission Liaisons

4.4 Attendance Requirement for Commissioners

4.5 Discipline or Removal of a Commissioner
SECTION 5: AD HOC COMMITTEES AND TASK FORCES

5.1 Instructions and Expectations

5.2 Reports

5.3 Redirection

5.4 Noticing
SECTION 6: ADMINISTRATIVE MATTERS

6.1 Attendance

6.2 Correspondence

6.3 Regional Boards

6.4 Response to Public

6.5 Proclamations

6.6 Reimbursement

6.7 Training

6.8 Limited Use of Electronic Devices during Council meetings

6.9 City Mission and City Seal

6.10 Use of email
SECTION 7: COUNCIL RELATIONSHIP WITH STAFF

7.1 City Manager

7.2 Agenda Item Questions

7.3 Complaints

7.4 Staff
SECTION 8: MEETINGS

8.1 Open to Public

8.2 Broadcasting of City Council Meetings

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3 8.3 Regular Meetings

8.4 Cancelling Meetings

8.5 Special Meetings

8.6 Virtual Meetings

8.7 Closed Sessions

8.8 Annual Retreat

8.9 Quorum

8.10 Minutes

8.11 Adjourned Meetings
SECTION 9: POSTING NOTICE AND AGENDA

9.1 Posting of Notice and Agenda

9.2 Location of Posting
SECTION 10: AGENDA CONTENTS

10.1 Setting the Agenda

10.2 Description of Matters

10.3 Availability to the Public

10.4 Limitation to Act Only on Items on the Agenda

10.5 Order of Agenda

10.6 Change in Order of the Agenda

10.7 Consent Calendar

10.8 Tentative Council Calendar

10.9 Placing items on a future agenda

10.10 Council questions

10.11 Emergency Meetings
SECTION 11: PROCEDURES FOR THE CONDUCT OF PUBLIC MEETINGS

11.1 Role of Mayor

11.2 Rules of Order

11.3 Appeal Procedures

11.4 Public Hearing Procedures

11.5 Staff and Consultant Reports

11.6 Public Comment

11.7 Motions

11.8 Reconsideration of a Council Action

11.9 Council Discussions and Deliberations

11.10 Councilmember Respect

11.11 Council and Staff Reports and Directions on Future Agenda Items

11.12 Conflict of Interest

11.13 Teleconferencing
SECTION 12: CLOSED SESSIONS

12.1 Purpose

12.2 Rule of Confidentiality

12.3 Breach of Rule of Confidentiality

12.4 Agenda

12.5 Permissible Topics

12.6 Rules of Decorum

12.7 Conduct of Meeting

12.8 Public Disclosure After Final Action
SECTION 13: DECORUM

13.1 Councilmembers

13.2 City Employees

13.3 Public

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4 13.4 Noise in the Chambers
SECTION 14: VIOLATIONS OF PROCEDURES
APPENDIX A: ROSENBERG’S RULES OF ORDER (SIMPLE PARLIAMENTARY PROCEDURES FOR THE 21st CENTURY)

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5 SECTION 1. GENERAL

1.1 Purpose. The purpose of these Norms and Procedures is to promote communication, understanding, fairness, and trust among the members of the City Council, staff, and members of the public concerning their roles, responsibilities, and expectations for management of the business of the City of Los Altos. The Norms also inform the public about what to expect from their elected representatives while performing their duties.

1.2 Values. Councilmembers shall represent the best interests of the City and community at large. Councilmembers shall treat fellow Councilmembers, members of the public, Commission and Committee members, and staff and consultants with respect, civility, and courtesy. All Councilmembers shall respect each other’s individual points of view and right to disagree. When addressing the public in any way, all Councilmembers shall make certain their opinions are expressed solely as their own, and do not necessarily reflect the opinions of any other Councilmember. Councilmembers shall respect and abide by the decisions of the majority of the Council at all times.

1.3 Review. The City Council shall conduct a review of this document biennially, or whenever a new Councilmember has been seated or Council deems necessary, to assist Councilmembers in being more productive in management of the business of the City. A new Council will consider the document within three months of its first regular meeting.

1.4 Compliance with Applicable Laws. All conduct of the City Council, Commissions, Committees and Subcommittees shall be in full compliance with all applicable laws, including but not limited to State laws such as the Ralph M. Brown Act, the California Public Records Act, and the Political Reform Act, as amended. If there is a conflict between the Norms and Procedures and an applicable law, the applicable law shall govern.

SECTION 2. MAYOR AND VICE MAYOR SELECTION PROCESS

2.1 Reorganization. The reorganization of the Council and the seating of new Councilmembers shall occur at a special meeting held on the earliest available Tuesday following the certification of election results, which is typically on the first or second Tuesday of December. If the certification is delayed because of a recount or other reason, the Council will wait until the certification is final before holding its reorganization special meeting.

Seating preferences on the dais shall be made by the Mayor, Vice Mayor and then by seniority of the rest of the members, in that order. If two members have equal seniority based on year elected, then the member with the higher vote count in their most recent election is considered to have higher seniority.

A community reception honoring the incoming and outgoing Mayor and Councilmembers will be held immediately following the reorganization meeting.

CITY OF LOS ALTOS

CITY COUNCIL NORMS AND PROCEDURES

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6 2.2 Election of Mayor. Only Councilmembers elected by the voters or appointed to the City Council due to the cancelation of an election may serve as Mayor.

The term of office shall be one year. The Councilmember must have served at least 23 months to be eligible for Mayor. A majority vote of the Council is necessary to designate the Mayor. If there is at least one elected Councilmember with a minimum of 23 months of service who has not served as Mayor, he or she shall be designated Mayor before those who have already served as Mayor.

If there are two or more such members who have served more than 23 months and have never served as Mayor, the one having served the longest time on the Council shall be designated as Mayor.

In the event there are two or more members who have never served as Mayor and have served the same length of time, the one who received the greatest number of votes at his/her/their election or re-election to the Council shall become Mayor.

In the event there are two or more members who have served as Mayor, who have served the same continuous length of time, and who have been re-elected to the Council, the one who received the greatest number of votes at his/her/their re-election to the Council shall become Mayor.

In the event three new members are elected to the Council, then an exception to Sections 2.2 and 2.3 will apply, allowing the immediate appointment of a Vice Mayor without the normal 11 months of prior service, and the following year such person may be appointed as the Mayor without the normal 23 months of prior service. Any member re-elected to the Council after a break in service will be treated in the normal sequence for appointment as Vice Mayor and Mayor, without regard to such person’s service prior to the break in service.

The Mayor may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken. Requests for an agenda item to consider removal of the Mayor should be made to the City Manager.

2.3 Election of Vice Mayor. Only Councilmembers elected by the voters or appointed to the City Council due to the cancelation of an election may serve as Vice Mayor.

The selection process for determining who shall serve as Vice Mayor will follow that of Mayor, except the Councilmember must have served at least 11 months to be eligible to serve as Vice Mayor.

The Vice Mayor may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken. Requests for an agenda item to consider removal of the Vice Mayor should be made to the City Manager.

2.4 Councilmembers Serving After a Break in Service. The time of continuous service for any elected member of the Council who previously served on the Council prior to a break in service shall be considered to have started at his/her/their election after their break in service.

2.5 Appointment of Vacancy. In the event of a vacancy of office by the death or resignation of any Councilmember, the Council shall appoint a new Councilmember within sixty (60) days

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7 after a vacancy becomes effective in compliance with the California Elections Code, unless the Council, by resolution, decides to instead call a special election. In the event of appointment, the Council shall determine the process for appointment prior to the application process and in accordance with State law.

SECTION 3. COUNCIL SUBCOMMITTEES

3.1 Responsibility. The Mayor shall appoint Councilmembers to standing and ad hoc subcommittees as required to accomplish the work of the Council, subject to affirmation by the Council at its next regular meeting. It will be the responsibility of these subcommittees to inform and make recommendations to the Council and submit them to the Council for a vote. Staff shall work with, and support, Council subcommittees as required.

3.2 Instructions and Expectations. The Council shall make certain that all Council subcommittees are properly instructed in their assigned scope of work and responsibilities.

The expected outcome of the committee’s efforts shall be defined in writing and approved by a majority of the City Council.

3.3 Reporting. Council subcommittee members are to keep the Council informed of the work and progress of their subcommittee. These reports or minutes shall be made in writing whenever a recommendation is made to the Council.

3.4 Standing Subcommittees. From time to time, the City Council may vote to establish standing subcommittees. These include: the Council Youth Commission Interview Committee and joint committees with the different school districts that serve Los Altos residents.

The Council Youth Commission Interview Committee consists of two members of the City Council and is responsible for conducting interviews of applicants for the Youth Commission and making recommendations to the City Council regarding the appointments. The Committee meets as needed.

The City/ School District Committees consist of two members of the City Council and two members of the Board of Trustees of the applicable School District. The purpose of the subcommittee is to facilitate communication between the two bodies on issues of mutual concern by both legislative bodies, as directed by the City Council and/or School Board.

Meetings are open to the public and are generally held at least bi-annually.

SECTION 4. COMMISSIONS AND COMMITTEES

4.1 Responsibility. The Council may appoint residents of the community to the City’s nonCouncil standing commissions and committees. Commission and committee members shall represent the interests of the community at-large when serving on these bodies. These commissions and committees will respect the public and staff and shall take seriously their responsibility for reporting to the Council. Each commission is to keep a rotation schedule for representation at City Council meetings by one of its members. Attendance is required when a commission has an item of interest on the Council agenda, so as to be available to answer Council questions.

4.2 Governing. The City’s Commissions and Committees are governed by the Commission Handbook as adopted and amended by the City Council. If there is a conflict between the

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8 Commission Handbook and the Norms and Procedures, the Commission Handbook shall control as to the Commissions and Committees.

4.3 Commission Liaisons. To facilitate the exchange of information between the Council and its Commissions, the Mayor will at least annually make liaison appointments to the Commissions. These appointments shall be ratified by the Council. Councilmembers shall respect the separation between policy making and advisory Commissions by: A) not attempting to lobby or influence Commissions on any item under their consideration; B) attending meetings of assigned Commissions, but not taking a position on an item before the Commission; C) not voting at the Commission’s meeting on any item; and D) assisting the Commission in scheduling recommendations to be heard by the Council.

If an issue arises regarding a member of any Commission, staff may work with the assigned Council Liaison to resolve the issue.

4.4 Attendance Requirement for Commissioners. Commissioners are expected to attend meetings in accordance with the Commissioner Handbook. If a Commissioner is not meeting the attendance requirement, the Commission Chair will first address the issue by talking with the Commissioner and will give the Commissioner an opportunity to meet the requirements. If the Commissioner continues to not meet the attendance requirement, the Chair can give the Commissioner an opportunity to resign from the Commission. If the Commissioner does not want to resign and continues to not meet the attendance requirement, the Chair should discuss with the staff liaison and Council liaison the appropriate action to address it.

4.5 Discipline or Removal of a Commissioner. Commissioners serve at the pleasure of the City Council. The City Council may discipline or remove a Commissioner at any time solely at the discretion of the Council. Any proposed removal can be with or without cause. A Councilmember who wishes to discipline or remove a Commissioner shall indicate their desire to place the discipline or removal on a future agenda at the end of a regular Council meeting. If three or more Councilmembers wish to agendize the discipline or removal of a certain Commissioner, the item will be placed on a Council agenda.

SECTION 5. AD HOC COMMITTEES AND TASK FORCES

5.1 Instructions and Expectations. The Council shall make certain that all Council-appointed Ad Hoc Committees and Task Forces are properly instructed in their assigned scope of work and responsibilities. The expected outcome of the Committee’s or Task Force’s efforts shall be defined in writing and formally approved by a majority of the City Council.

5.2 Reports. Ad Hoc Committees and Task Forces are responsible for keeping the Council informed about issues being considered, and their progress. This is to be accomplished by meeting minutes distributed in the Council meeting packets or through oral reports to Council. Ad Hoc Committees and Task Forces are responsible for advising the Council of any need for information or more specific instructions.

5.3 Redirection. Ad Hoc Committees and Task Forces shall obtain Council concurrence before they proceed in any direction different from the original instructions of the Council.

5.4 Noticing. Per Resolution No. 2015-09, Ad Hoc Committees and Task Forces that are created by the City Council and are composed of less than a quorum of the Council and have

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9 members of City Commissions and/or members of the public on the committee are subject to the provisions of State Law.

SECTION 6. ADMINISTRATIVE MATTERS

6.1 Attendance. City Councilmembers acknowledge that attendance at lawful meetings of the City Council is part of their official duty. Councilmembers shall make a good faith effort to attend all such meetings unless unable. Councilmembers will notify the Mayor or the City Clerk if they will be absent from a meeting.

6.2 Correspondence. With some exceptions, proposed correspondence (including electronic) from individual Councilmembers/Mayor on City stationery shall be reviewed by the Council in draft form prior to release. On occasion, there are urgent requests for correspondence concerning legislation directly affecting municipalities. The Mayor may send a letter without first obtaining Council review if the content of the letter aligns with the Council’s position on the subject issue. A copy of the letter should be sent to all Councilmembers.

City letterhead will be made available for routine, discretionary correspondence (i.e., thank you notes, etc.), or such correspondence will be prepared by staff for signature, without prior consent of the Council. E-mails from Councilmembers should be respectful, professional, and consistent with the City’s Electronic Use Policy.

6.3 Regional Boards. The Mayor shall appoint Councilmembers to Regional Committees/Commissions/Boards as required by the governing bodies. These appointments are subject to affirmation by the Council. The role of the Council on regional boards will vary depending on the nature of the appointment. Representing the interests of Los Altos is appropriate on some boards; this is generally the case when other local governments have their own representation.

The positions taken by the appointed representatives are to be in alignment with the positions that the Council has taken on issues that directly impact the City of Los Altos. If an issue should arise that is specific to Los Altos, and the Council has not taken a position, the issue should be discussed by the Council prior to taking a formal position at a regional board meeting, to assure that it is in alignment with the Council’s position.

Council representatives to such boards shall keep the Council informed of ongoing business through brief oral or written reports to the Council.

Councilmembers shall make a good faith effort to attend all regional meetings that require a quorum of the appointed members to convene a meeting. If a Councilmember is unable to attend, he/she should notify his/her/their alternate as far in advance of the meeting as possible so as to allow the alternate to attend.

Appointments to regional boards shall terminate upon the expiration of Councilmember’s term unless: 1) the Councilmember is reelected and can serve the full term on the regional board; or 2) action is taken by the Council to reappoint the individual to the regional board, and such appointment is consistent with the regional board’s policies.

6.4 Response to Public. It will be the responsibility of the City Manager to ensure a response is provided to all public correspondence for informational requests addressed to the Council.

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10 Staff shall respond to all requests for services and provide a copy of such correspondence to the City Council, as appropriate.

6.5 Proclamations. Proclamations are discretionary public announcements directing attention to a local resident, organization, or event. The Mayor, without formal action of the Council, may issue proclamations. Requests for proclamations should be submitted at least one week in advance. This allows the Mayor to decide if a proclamation should be issued.

Alternatively, the Mayor, at his/her/their discretion, may refer a request to Council.

6.6 Reimbursement. City Councilmembers may be reimbursed for personal expenses for travel to and lodging at conferences or meetings related to their role as a Councilmember.

Reimbursements shall be subject to the City’s Travel and Expense Policy.

Brief reports must be given on any outside meeting attended at the expense of the City at the next regular Council meeting. Reimbursement is conditioned on the submission of this report to the City Council.

6.7 Training.

Ethics: Members of the City Council and commissions shall receive at least two hours of ethics training in general ethics principles and ethics laws relevant to his/her/their public service every two years. New members must receive this training within their first year of service. Members shall attend training sessions that are offered locally in the immediate vicinity of Santa Clara County or by completing online a state-approved public service ethics education program.

An individual who serves on multiple legislative bodies need only receive two hours of ethics training every two years to satisfy this requirement for all applicable public service positions.

Sexual Harassment: In addition, Councilmembers shall receive two hours of sexual harassment prevention training every two years, per State law. New members must receive this training within their first six months of service.

Brown Act: Members of the City Council and those individuals appointed by the City Council to serve on a commission or advisory committee will receive training on the requirements of the Brown Act at the time they begin their service and again when there is a scheduled Commission training.

Anti-Bias: At least every 2 years, Councilmembers and Commissioners will receive anti-bias training organized by the City.

Other Training. From time to time, the City Council may direct that Members of the City Council and Commissions receive training on different topics.

The City Clerk is required to keep training records for five years to document and prove that these continuing education requirements have been satisfied. These documents are public records subject to disclosure under the California Public Records Act.

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11 i. Councilmembers’ use of electronic communications and data devices (including – but not limited to – laptop computers, cell phones, tablet computers, pagers, wearable technology, and similar devices), at a meeting during which the Councilmember is subject to the provisions of State Law shall be limited to personal use (note taking, etc.) and to access documents only available to the member (e.g., personal files stored on the cloud) or documents available to the public (e.g. documents on the City’s website, websites available to the public, etc.).
ii. At a meeting during which a Councilmember is subject to the provisions of State Law, the Councilmember may not use electronic devices to read electronic communications from, or send electronic communications to, members of the public, other Councilmembers, and parties to city proceedings. If a Councilmember receives an electronic communication which the member believes to be a family emergency, the Councilmember should ask the Mayor to take a break so the Councilmember may address the issue. The Councilmember should not read the electronic communication during the meeting.

6.9 City Mission and City Seal. The Mission of the City of Los Altos is a statement that reflects the values of our residents. The City Seal is an important symbol of the City of Los Altos.

No change to the City Mission and/or City Seal shall be made without Council approval.

Use of the City Seal shall be by permission of the City Clerk.

6.10 Use of email. City Councilmembers shall strive to use only their City email account for City business.

SECTION 7. COUNCIL RELATIONSHIP WITH STAFF

7.1 City Manager. City Councilmembers are always free to go to the City Manager to discuss any subject. Issues concerning the performance of a Department, or any employee must be directed to the City Manager. City Councilmembers shall not meet with groups of management employees for the purpose of discussing terms of employment or establishing employee policy. Direction to City employees, other than the City Manager or City Attorney, is the prerogative of the City Manager. In passing along critical information, the City Manager will be responsible for contacting all Councilmembers. The City Manager may delegate this responsibility to Department Heads.

7.2 Agenda Item Questions. The Council shall not abuse, embarrass, or harass staff. If a Councilmember has a question on a subject, the Councilmember should contact the City Manager prior to any meeting at which the subject may be discussed. This does not restrict Councilmembers from asking questions during a Council meeting.

7.3 Complaints. Councilmembers shall encourage people to file all complaints related to work or services provided by City staff directly with the City Manager and the appropriate staff member. The City manager and staff shall ensure that all people receive a response. If a Councilmember receives a complaint directly, the Councilmember should forward the complaint to the City Manager. If all Councilmembers are copied on the same complaint

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12 and the City Manager is not copied, the Mayor is responsible for forwarding the complaint to the City Manager.

7.4 Staff. Councilmembers may ask Department Heads for information. This informal system of direct communication is not to be abused.

SECTION 8. MEETINGS

8.1 Open to Public. All meetings of the City Council, except for closed sessions as authorized by law, shall be open to the public. All meetings shall be noticed as required to allow action to be taken by the Council. All meetings of the City Council, with the exception of Closed Sessions, shall be held in a hybrid manner in which members of the public may participate in person or observe via videoconference. Should the City Council be required to hold meetings entirely via videoconference (e.g., natural disaster, State or County health orders), such meetings shall be held in a manner in which members of the public may participate remotely.

8.2 Broadcasting of City Council Meetings. All regular Council meetings and study sessions shall be scheduled in the Community Meeting Chambers to allow for web streaming, unless the number of participants exceeds room capacity. The final decision shall be the responsibility of the Mayor. All regular City Council meetings and study sessions shall be video-recorded, unless the City is unable to do so due to unforeseen circumstances or circumstances beyond the City’s control in which case the meeting shall be audio-recorded.

All other public meetings of the City Council shall be audio recorded as practical. Each such video and audio recording shall be a public record subject to inspection pursuant to State Law. The video recording of meetings of the City Council shall be made available within one week of the meeting by webcast on the City’s website and shall remain on the City’s website permanently. The audio and video record of all meetings under this section shall be kept permanently.

8.3 Regular Meetings. The City Council shall conduct its regular meetings at the time and place established by ordinance. At the first regular meeting in December, the City Council will approve the schedule of meetings for the next calendar year, which shall be the Council’s adopted regular meeting schedule. This practice does not, however, preclude the Mayor or a majority of the members of the City Council from calling additional meetings pursuant to Section 8.5, if necessary. If the Council schedules a meeting that is not part of the adopted regular meeting schedule, that meeting shall be a special meeting or a study session.

It will be the custom to have a recess at approximately 9:00 p.m. Prior to the recess, the Mayor shall announce whether any items will be carried over to the next meeting. The established hour after which no new items will be started is 11:00 p.m. Remaining items, however, may be considered by consensus of the Council.

8.4 Cancelling Meetings. Any meeting of the City Council may be cancelled in advance by majority vote of the Council. The Mayor may cancel a meeting in the case of an emergency or when a majority of members have confirmed in writing to the City Manager their unavailability to attend a meeting or agreement to cancel a meeting.

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13 the meeting must be given in accordance with law. Public comments at special meetings shall be limited to only those items described on the special meeting notice/agenda.

The City Council may hold study sessions or joint meetings with other boards, commissions, committees, or agencies as deemed necessary to attend to City business. These meetings will be coordinated by the City Clerk. Study sessions, which are special meetings, are scheduled to provide Councilmembers the opportunity to better understand a particular item.

While Council may legally take action at any noticed meeting, generally no formal action is taken at study sessions. If action is to be taken at a study session, then the agenda will state that action may be taken.

8.6 Virtual Meetings. If, pursuant to applicable laws or orders, the City Council holds a virtual special or regular meeting, the requirements set forth in the Norms and Procedures shall still apply, to the extent these requirements are feasible. Any feature on the platform hosting the virtual meeting that allows members of the public and/or Councilmembers to communicate outside of the approved methods of communication for the meeting, for example a “chat” feature, shall be disabled during the meeting.

8.7 Closed Sessions. The City Council may hold closed sessions at any time authorized by law (and in consultation with the City Attorney), to consider or hear any matter, which is authorized by law. The Mayor or a majority of the City Council may call closed session meetings at any time. Requests for a closed session should be made to the City Manager.

8.8 Annual Retreat. The City Council shall hold an annual retreat following the reorganization of the Council (typically in December or January). The primary purpose of the retreat shall be to review accomplishments for the past calendar year and to discuss and set priorities for the City Council for the following calendar year. The Mayor may also work with the City Manager to organize other activities for the annual retreat such as team building exercises and having guest speaker(s). The retreat may be held over multiple days.

8.9 Quorum. Three (3) members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three Councilmembers appear at a regular meeting, the Mayor, Vice Mayor in the absence of the Mayor, any Councilmember in the absence of the Mayor and Vice Mayor, or in the absence of all Councilmembers, the City Clerk or Deputy City Clerk, shall adjourn the meeting to a stated day and hour.

Business of the City Council may be conducted with a minimum of three members being present; however, pursuant to the California Government Code, matters requiring the expenditure of City funds and all resolutions and non-urgency ordinances must receive three affirmative votes for approval.

8.10 Minutes. Staff shall prepare minutes of all public meetings of the City Council. Copies shall be distributed to each Councilmember. Closed session minutes, if any, shall be approved by all Councilmembers and kept in strict confidence.

8.11 Adjourned Meetings. The City Council may adjourn any regular, adjourned regular, special, or closed session meeting to a time and place specified in the order of adjournment and permitted by law. Similar to all sections in the Norms and Procedures, this section is subject to section 14 of the Norms and Procedures.

SECTION 9. POSTING NOTICE AND AGENDA

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14 9.1 Posting of Notice and Agenda. For every regular, special, or study session meeting, the City Clerk or other authorized person shall post a notice of the meeting, specifying the time and place at which the meeting will be held, and an agenda containing a brief description of all items of business to be discussed at the meeting. This notice and agenda may be combined in a single document. Posting is to be in accordance with State law. The policy of the City shall be that the notice and agenda for regular meetings will be posted by 5:00 p.m. on the Thursday prior to the meeting.

9.2 Location of Posting. The notice and agenda shall be posted in accordance with State law.

SECTION 10. AGENDA CONTENTS

10.1 Setting the Agenda. The Mayor, in consultation with the City Manager or his/her/their designee, and the City Clerk shall organize the agenda.

10.2 Description of Matters. All items of business to be discussed at a meeting of the City Council shall be briefly described on the agenda. The description should set forth the proposed action to be considered so that members of the public will know the nature of the action under review and consideration.

10.3 Availability to the Public. The agenda for any regular, special, or study session meeting, shall be made available to the general public as required by law.

10.4 Limitation to Act Only on Items on the Agenda. No action shall be taken by the City Council on any item not on the posted agenda, subject only to the exceptions listed below:

A. Upon a majority determination that an “emergency exception” (as defined by State Law) exists; or
B. Upon determination by a 4/5 vote of the full City Council, or a unanimous vote if less than a full Council, that an “urgency exception” (as defined by State Law) exists and the Council needs to take immediate action and that the need to take the action came to the attention of the City Council subsequent to posting of the agenda.

C. Two Councilmembers are required to request an item be placed on the agenda for the full Council to determine if the item meets the urgency or emergency exception. This determination is done in accordance with Section 10.4A or 10.4B above and occurs soon after the Council meeting begins. If the Council votes to hear the emergency or urgency item, the item would then be placed as a discussion item on that Council meeting’s agenda.

10.5 Order of Agenda. The prescribed order of the agenda for Regular Meetings of the Council will be as follows: Establish Quorum, Pledge of Allegiance, Closed Session Announcement (if needed), Changes to the Order of the Agenda, Special Items, Public Comments on Items not on the Agenda, Consent Calendar, Public Hearings, Discussion Items, Informational Items, City Council Reports, Future Agenda Items, and Adjournment.

10.6 Changes to the Order of the Agenda. “Changes to the Order of the Agenda” will be an agenda item that is heard soon after the Council meeting begins whereby the Mayor, Councilmembers and/or City staff may request a change to the order in which agenda items are to be considered. The Mayor will ask if there are any changes to the order of the agenda.

Any requested changes will be made in the form of a motion and a vote will be taken. If there are no requests for changes, the agenda will be taken in the prescribed order.

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15 10.7 Consent Calendar. Prior to consideration of the Consent Calendar, a Councilmember may remove an item from the Consent Calendar. At the Mayor’s discretion, items removed from the Consent Calendar may be considered immediately after approval of the balance of the Consent Calendar or elsewhere in the agenda. Councilmembers shall be given the opportunity to ask a clarifying question about a consent item or make a brief comment about an item without having to remove the item from the Consent Calendar. Members of the public will be given the opportunity to provide comments prior to a motion being made. If an item is pulled from the Consent Calendar, public comments shall be heard when the Council considers that item.

10.8 Tentative Council Calendar. The Tentative Council Calendar shall list items pending to come before Council within the next 12 months period and will be included as part of each Council Meeting’s Agenda Packet. City Staff will post the Tentative Council Calendar on the City’s website and make updates to the Tentative Council Calendar, as necessary.

The Tentative Council Calendar shall be included in each City Council regular meeting agenda packet as an Informational Item.

10.9 Placing items on a future agenda. Members of the City Council may have any matter that can be legally agendized placed on the agenda of the City Council by indicating their desire to do so under that portion of the City Council agenda designated, “Future City Council Agenda Items.” Placing an item on a future agenda requires two Councilmembers to support the item if no staff work is required and three Councilmembers if staff work is required.

Unless an item is deemed an urgency exception or emergency exception, as defined in the Norms, Councilmembers shall request the placement of items on future agendas at a public Council meeting.

10.10 Council questions. Councilmembers shall strive to provide questions to city staff on agenda items as early as possible before a council meeting to allow adequate time to respond to the questions. Staff will provide all questions and answers to Council questions to all Councilmembers prior to the subject Council meeting, and, excepting attorney-client communications, to the public as soon as possible. Councilmembers shall strive to notify staff if they plan to raise a specific question at the Council meeting. If a Councilmember feels they need additional information to make a decision on an item, and the item is not time sensitive, the Councilmember may request the item be continued to a future meeting during Changes to the Order of the Agenda.

10.11 Emergency Meetings. The City Council may hold an emergency meeting (as defined in State Law) without complying with either the 24-hour notice requirement, or the 24-hour posting requirement, or both of the notice and posting requirements.

SECTION 11. PROCEDURES FOR THE CONDUCT OF PUBLIC MEETINGS

11.1 Role of Mayor.

A. The Mayor is responsible for running the meeting. If the Mayor is unavailable to run a Council meeting, the Vice Mayor shall run the meeting. The Mayor shall be responsible for maintaining the order and decorum of meetings. It shall be the duty and responsibility of the Mayor to ensure that the rules of operation and decorum contained herein are observed. The Mayor shall maintain control of communication between Councilmembers and among Council, staff and public. The Mayor has the prerogative to be the last Councilmember to

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16 vote on an item. The Mayor and Councilmembers are responsible to self-monitor their own conduct and speaking time to ensure a timely meeting.

B. Communication with Councilmembers

1. Councilmembers shall request the floor from the Mayor before speaking.

2. When one member of the Council has the floor and is speaking, other Councilmembers shall not interrupt or otherwise disturb the speaker.

C. Communication with Members of the Public Addressing the Council

1. The Mayor shall open the floor for public comment as appropriate.

2. Councilmembers may question a person addressing the Council at the conclusion of the person’s comments or upon expiration of the person’s time to speak.

3. Any staff member with an item on the agenda will be available to the City Council to answer questions arising during discussions between Councilmembers and among Councilmembers and members of the public.

4. Members of the public shall direct their questions and comments to the Council.

11.2 Rules of Order. The City Council adopts no specific rules of order except those listed herein.

The City Council shall refer to Rosenberg’s Rules of Order, as a guide for the conduct of meetings, with the following modifications:

A. Although permitted, a motion is not required prior to a general discussion on an agenda item. A pre-motion discussion allows the members to share their thoughts on the agendized item so that a motion can more easily be made that takes into account what appears to be the majority position.

B. All motions, except nominations, require a second.

C. A motion may be amended at the request of the maker and the consent of the person who seconded the motion. Such a procedure is often used to accommodate concerns expressed by other members.

D. A motion to amend may still be used.

The Mayor has the discretion to impose reasonable rules at any particular meeting based upon facts and circumstances found at any particular meeting. These latter rules will be followed unless objected to by a majority of the City Councilmembers present.

11.3 Appeal Procedures. Appellants shall be given the opportunity to speak first. Appellants and applicants responding to appeals may be given a total of up to 10 minutes each to present their positions to the City Council prior to hearing public comments. Appellants shall be given up to 5 minutes of rebuttal time after public comments are heard.

11.4 Public Hearing Procedures. All land use public hearing items shall follow the following procedures:

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17 C. The Mayor shall open the public hearing
a. Applicant presentation; the applicant shall be given a total of up to 10 minutes to present to the City Council
b. The Council shall take public comments
c. Applicant rebuttal period; the applicant shall be given a total of up to 5 minutes rebuttal time. If there are no public comments, the applicant shall not be given time for rebuttal
D. The Mayor shall close the public hearing
E. Council discussion, consideration, and decision

11.5 Staff and Consultant Reports. Staff and consultant reports will be given a limit of up to 10 minutes. Staff is to assume that the Council has read all materials submitted. Council shall be given an opportunity to ask questions of staff prior to hearing public comments.

11.6 Public Comment.

A. Persons present at meetings of the City Council may comment on individual items on the agenda. During Regular City Council meetings, comments may be offered on items not on the agenda under that portion of the agenda identified for Public Comment.

B. The limit for speakers will be 1 to 3 minutes, depending on the number of speakers, and the number of items that the Council is discussing at that meeting.

A single speaker may cede their time to one other speaker. The designated speaker will be given the time which would have been allocated to the other speaker (to a maximum of five minutes). Individuals wanting to delegate time to another must be present at the meeting and must indicate their desire to cede time to a single individual by noting on a speaker card they are doing so. Persons who have ceded their time will not be permitted to speak on the topic at that meeting. Members of the public are not permitted to cede their time during quasi-judicial proceedings.

C. In order to facilitate an orderly meeting, anyone wishing to address the City Council is asked to fill out a Request to Speak card, indicating their name, address, and agenda item number/topic. A separate card is requested for each item. The request to speak cards shall be turned into the City Clerk before the item is heard by the City Council.

D. Upon addressing the Council, each speaker is requested, but not required, to first state his/her/their/their name, whom they represent and/or city of residence.

E. After the speaker has completed their remarks, Councilmembers may ask questions of the speaker after being acknowledged by the Mayor. Councilmembers shall be respectful of the speakers and shall not enter into a debate with any member of the public.

F. Upon conclusion of the Public Comment section for any item, the Mayor may provide Councilmembers and/or staff with an opportunity to respond to statements made by the public.

G. All Councilmembers shall listen to all public discussion as part of the Council’s community responsibility. Individual Councilmembers should remain open-minded to comments made by the public.

H. The Mayor has the right to ask a member of the public to step down if over the allotted time or if comments are not germane.

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18 discussed, it must be seconded. Once a motion has been properly made and seconded, the Mayor shall open the matter to full discussion offering the first opportunity to speak to the moving party, and thereafter, to any Councilmember recognized by the Mayor. Customarily, the Mayor will take the floor after all other Councilmembers have been given the opportunity to speak.

If a motion clearly contains divisible parts, any Councilmember may request the Mayor or moving party divide the motion into separate motions to provide Councilmembers an opportunity for more specific consideration.

Tie Votes: Tie votes shall be lost motions. When all Councilmembers are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal, unless the Council takes other action to further consider the matter.

If a tie vote results at a time when less than all members of the Council, who may legally participate in the matter, are present, the matter shall be automatically continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council.

11.8 Reconsideration of a Council Action.

Request for Reconsideration by a Councilmember

1. Request by a member of the City Council.

Only a member of the City Council who voted in the majority may request reconsideration. The request may be made at the same meeting, or 144 hours in advance of the next regular meeting. The request needs to be supported by two (2) Councilmembers, including the requesting Councilmember, for it to be added to the agenda. A request added to an agenda shall be structured in a manner that a motion for reconsideration may be considered immediately following approval of the request for reconsideration.

In presenting a request for reconsideration, the City Councilmember making the request should state orally or in writing the reason for the request, without dwelling on the specific details or setting forth various arguments. A member of the public may ask a Council member who voted in the majority to request reconsideration.

2. Motion for Reconsideration.

A motion to reconsider an action taken by the City Council may be made at the same meeting at which the action was taken (including an adjourned or continued meeting), or in accordance with Section 11.8A1. A motion to reconsider an action may be made only by a Councilmember who voted in the majority but may be seconded by any Councilmember and is debatable.

The motion must be approved by a majority of the entire City Council. At the time such motion for reconsideration is heard, testimony shall be limited to the facts giving rise to the motion.

C. Effect of Approval of Motion.

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19 Upon approval of a motion to reconsider, and at such time as the matter is heard, the City Council shall only consider any new evidence or facts not presented previously with regard to the item or a claim of error in applying the facts.

If the motion to reconsider is made and approved at the same meeting at which the initial action was taken and all interested persons (including applicants, owners, supporters, and opponents) are still present, the matter may be reconsidered at that meeting or at the next regular meeting or intervening special meeting (subject to the discretion of the maker of the motion) and no further public notice is required.

If the motion to reconsider is made and approved at the same meeting at which the initial action was taken but all interested persons are not still present, or if the motion is made and approved at the next regular meeting or intervening special meeting, the item shall be scheduled for consideration at the earliest feasible City Council meeting and shall be re-noticed in accordance with the Government Code, the City Municipal Code and the Council Norms and Procedures. The Clerk shall provide notice to all interested parties as soon as possible when a matter becomes the subject of a motion to reconsider.

11.9 Council Discussions and Deliberations.

A. The discussion and deliberations at meetings of the City Council are to secure the mature judgment of Councilmembers on proposals submitted for decision. This purpose is best served by the exchange of thought through discussion and debate.

To the extent possible, Councilmembers should disclose any ex parte communication prior to discussion on an item.

Discussion and deliberation are regulated by these rules in order to assure every member a reasonable and equal opportunity to be heard.

B. Obtaining the Floor for Discussion.

After the Council has commented on an issue, and a motion has been stated to the Council and seconded, any member of the Council has a right to discuss it after obtaining the floor. The member obtains the floor by seeking recognition from the Mayor. A member who has been recognized should limit his/her/their time to 3 minutes.

C. Speaking More Than Once.

To encourage the full participation of all members of the Council, no member or members shall be permitted to monopolize the discussion of the question. If a Councilmember has already spoken, other Councilmembers wishing to speak shall then be recognized. No Councilmember shall be allowed to speak a second time until after all other Councilmembers have had an opportunity to speak.

D. Relevancy of Discussion.

All discussion must be relevant to the issue before the City Council. A Councilmember is given the floor only for the purpose of discussing the pending question; discussion

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20 which departs is out of order. Councilmembers shall avoid repetition and strive to move the discussion along. Arguments, for or against a measure, should be stated as concisely as possible.

A motion, its nature, or consequences, may be debated vigorously. It is never permissible to attack the motives, character, or personality of a member either directly or by innuendo or implication. It is the duty of the Mayor to instantly rule out of order any Councilmember who engages in personal attacks. It is the motion, not its proposer, that is subject to debate.

It is the responsibility of each Councilmember to maintain an open mind on all issues during discussion and deliberation. It is not necessary for all City Councilmembers to speak or give their viewpoints if another Councilmember has already addressed their concerns.

E. Mayor’s Duties During Discussion.

The Mayor has the responsibility of controlling and expediting the discussion. A Councilmember who has been recognized to speak on a question has a right to the undivided attention of the Council.

It is the duty of the Mayor to keep the subject clearly before the members, to rule out irrelevant discussion, and to restate the question whenever necessary.

F. After the Vote.

Once a majority of the Council has approved a motion, no further discussion shall be made unless the item is brought for reconsideration as described previously.

11.10 Councilmember Respect. Councilmembers shall abide by the majority decision of the Council, even if in the minority. Councilmembers appointed to serve on regional boards and committees shall maintain the Council’s position on an item, even if the Councilmember disagrees with that position.

11.11 Council and Staff Reports and Directions on Future Agenda Items. Council and staff reports at the end of Council meetings shall be limited to announcing Council, Regional Board activities on which Councilmembers serve, City and City-sponsored activities.

Community groups may announce their activities during Public Comments at the beginning of Council meetings.

11.12 Conflict of Interest. If a Councilmember becomes aware of a potential conflict of interest that would require the Councilmember to not participate in a discussion or vote on an agenda item before the City Council, the Councilmember should discuss with the City Attorney prior to agenda item being heard by the City Council. The Councilmember is expected to follow the direction of the City Attorney. If the Councilmember decides to request an opinion from the California Fair Political Practices Commission (“FPPC”), the Councilmember shall disclose at the next scheduled Council Meeting that such a request has been made. If the Councilmember is still waiting for the FPPC opinion at the time the agenda item will be heard by the City Council, the Councilmember may abstain from participating until the FPPC opinion is received. Upon receiving the FPPC opinion, the

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21 Councilmember shall share the opinion with the City Council and public at the next scheduled Council meeting.

11.13 Teleconferencing. City Council members may participate in meetings via teleconference in accordance with State law and relevant Attorney General opinions. Members participating via teleconferencing must fulfill all requirements under State law. All meetings of the City Council must have a majority of members present in the physical meeting location within the City.

At the beginning of a meeting in which a member is participating via noticed teleconference, the Mayor, or the Vice Mayor if the Mayor is participating remotely, will ask the member(s) participating via teleconference to confirm the teleconference location was properly noticed according to State Law, the teleconference location is accessible to members of the public and whether anyone is present in the teleconference location besides the member. At a meeting in which a member is participating under AB 2449, the Mayor will ask the member to confirm whether a member of the public aged 18 or older is present in the room at the remote location with the member and the general nature of the relationship with any such individual.

SECTION 12. CLOSED SESSIONS

12.1 Purpose. It is the policy of the City Council to conduct its business in public to the greatest extent possible. However, state law recognizes that, in certain circumstances, public discussion could potentially jeopardize the public interest, compromise the City’s position, and could cost the taxpayers of Los Altos financially. Therefore, closed sessions shall be held from time to time as allowed by law. The procedures for the conduct of these meetings shall be the same as for public meetings, except that the public will be excluded for the closed session portion of the meeting.

Prior to convening the closed session portion of the meeting, the Mayor or City Clerk shall publicly announce the closed session items and ask for public input regarding any items on the closed session agenda.

City Councilmembers shall keep all written materials and verbal information provided to them in closed session in complete confidence to ensure that the City’s position is not compromised. No mention of information in these materials shall be made to anyone other than Councilmembers, the City Attorney or City Manager, except where authorized by a majority of the City Council.

12.2 Rule of Confidentiality. The City Council recognizes that breaches in confidentiality can severely prejudice the City’s position in litigation, labor relations and real estate negotiations. Further, breaches of confidentiality can create a climate of distrust among Councilmembers and can harm the Council’s ability to communicate openly in closed sessions, thereby impairing the Council’s ability to perform its official duties.

The City Council further recognizes that confidentiality of discussions and documents are at the core of a closed session. Confidentiality is essential if the closed session is to serve its purpose. Therefore, the City Council will adhere to a strict policy of confidentiality for closed sessions.

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22 12.3 Breach of Rule of Confidentiality. No person who attends a closed session may disclose any statements, discussions, or documents used in a closed session except where specifically authorized by State law. Any authorized disclosure shall be in strict compliance with these rules and State Law. Violation of this rule shall be considered a breach of this rule of confidentiality.

12.4 Agenda. The agenda for a closed session will contain that information required to be disclosed pursuant to State Law.

12.5 Permissible Topics. All closed sessions will be held in strict compliance with the State Law.

The City Attorney, or his/her/their designee, will advise in advance on topics that may be discussed in a closed session.

12.6 Rules of Decorum.

A. The same high standard of respect and decorum as apply to public meetings shall apply to closed sessions. There shall be courtesy, respect and tolerance for all viewpoints and for the right of Councilmembers to disagree. Councilmembers shall strive to make each other feel comfortable and safe to express their points of view. All Councilmembers have the right to insist upon strict adherence to this rule.

B. Prior to a vote, the Mayor shall ensure that the motion is clearly stated and clearly understood by all Councilmembers.

C. The Mayor shall keep the discussion moving forward so that debate and a vote can occur in the time allotted for the closed session. The Mayor will determine the order of debate in a fair manner.

12.7 Conduct of Meeting.

A. The Mayor will call the closed session to order promptly at its scheduled time.

B. The Mayor will keep discussion focused on the permissible topics.

C. The use of handouts and visual aids such as charts is encouraged to focus debate and promote understanding of the topic. All such materials are strictly confidential.

D. If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations, whether it be related to property acquisitions or disposal, a proposed or pending claim or litigation, or employee negotiations, all contact with the other party will be through the designated City person(s) representing the City in the handling of the matter. A Councilmember, not so designated by the Council, will not under any circumstances have any contact or discussion with the other party or its representative concerning the matter, which was discussed in the closed session, and will not communicate any discussions conducted in closed session to such party.

12.8 Public Disclosure After Final Action.

A. State Law requires that, as a body, the City Council make certain public disclosure of closed session decisions when those actions have become final. Accordingly, the Mayor or the City Attorney shall publicly report any final action taken in closed session, and the vote, including abstentions, as directed by State Law.

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23 City Council and if permitted under applicable law, the report will not state the debate or discussion that occurred.

SECTION 13. DECORUM

13.1 Councilmembers. Members of the City Council value and recognize the importance of the trust invested in them by the public to accomplish the business of the City. Councilmembers shall accord the utmost courtesy to each other, City employees, and the public appearing before the City Council. When speaking, a Councilmember’s tone should remain neutral and non-verbal communication aspects should be considerate and polite. Formal business attire is required only when Council meetings, workshops, or study sessions are held in Community Meeting Chambers and/or televised.

13.2 City Employees. Members of the City staff shall observe the same rules of order and decorum applicable to the City Council. City staff shall act at all times in a business and professional manner towards Councilmembers and members of the public.

13.3 Public. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. City Code Chapter 2.05, Public Meeting Rules for Conduct, shall apply to all City Council Meetings.

13.4 Noise in the Chambers. Noise emanating from the audience, whether expressing opposition or support within the Community Meeting Chambers or lobby area, which disrupts City Council meetings, shall not be permitted. All cellular phones and other consumer electronic devices shall be muted while in the chambers. Refusal is grounds for removal.

SECTION 14. VIOLATIONS OF PROCEDURES
Unless otherwise approved by at least a majority of Councilmembers or prohibited by law or due to circumstances beyond the City’s control, for example, a declared state of emergency, all Councilmembers are required to comply with these Norms and Procedures.

Nothing in these Norms and Procedures shall invalidate a properly noticed and acted upon action of the City Council in accordance with State Law. Violations of these Norms and Procedures may be subject to review under the City Council Accountability Policy.

This document shall remain in effect until modified by the City Council.

AMENDED AND APPROVED: February 10, 2026.

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24 APPENDIX A
ROSENBERG’S RULES OF ORDER

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Council Norms and Procedures
Last Amended/Adopted – January 28, 2025

CITY COUNCIL

NORMS AND PROCEDURES

COUNCILMEMBERS
Pete Dailey
Larry Lang
Sally Meadows
Jonathan Weinberg

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2 COUNCIL NORMS AND PROCEDURES

TABLE OF CONTENTS
SECTION 1: GENERAL

1.1 Purpose

1.2 Values

1.3 Review

1.4 Compliance with Applicable Laws
SECTION 2: MAYOR AND VICE MAYOR SELECTION PROCESS

2.1 Reorganization

2.2 Election of Mayor

2.3 Election of Vice Mayor

2.4 Councilmembers Serving After a Break in Service

2.5 Appointment of Vacancy
SECTION 3: COUNCIL SUBCOMMITTEES

3.1 Responsibility

3.2 Instructions and Expectations

3.3 Reporting

3.4 Standing Subcommittees
SECTION 4: COMMISSIONS AND COMMITTEES

4.1 Responsibility

4.2 Governing

4.3 Commission Liaisons

4.4 Attendance Requirement for Commissioners

4.5 Discipline or Removal of a Commissioner
SECTION 5: AD HOC COMMITTEES AND TASK FORCES

5.1 Instructions and Expectations

5.2 Reports

5.3 Redirection

5.4 Noticing
SECTION 6: ADMINISTRATIVE MATTERS

6.1 Attendance

6.2 Correspondence

6.3 Regional Boards

6.4 Response to Public

6.5 Proclamations

6.6 Reimbursement

6.7 Training

6.8 Limited Use of Electronic Devices during Council meetings

6.9 City Mission and City Seal

6.10 Use of email
SECTION 7: COUNCIL RELATIONSHIP WITH STAFF

7.1 City Manager

7.2 Agenda Item Questions

7.3 Complaints

7.4 Staff
SECTION 8: MEETINGS

8.1 Open to Public

8.2 Broadcasting of City Council Meetings

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3 8.3 Regular Meetings

8.4 Cancelling Meetings

8.5 Special Meetings

8.6 Virtual Meetings

8.7 Closed Sessions

8.8 Annual Retreat

8.9 Quorum

8.10 Minutes

8.11 Adjourned Meetings
SECTION 9: POSTING NOTICE AND AGENDA

9.1 Posting of Notice and Agenda

9.2 Location of Posting
SECTION 10: AGENDA CONTENTS

10.1 Setting the Agenda

10.2 Description of Matters

10.3 Availability to the Public

10.4 Limitation to Act Only on Items on the Agenda

10.5 Order of Agenda

10.6 Change in Order of the Agenda

10.7 Consent Calendar

10.8 Tentative Council Calendar

10.9 Placing items on a future agenda

10.10 Council questions

10.11 Emergency Meetings
SECTION 11: PROCEDURES FOR THE CONDUCT OF PUBLIC MEETINGS

11.1 Role of Mayor

11.2 Rules of Order

11.3 Appeal Procedures

11.4 Public Hearing Procedures

11.5 Staff and Consultant Reports

11.6 Public Comment

11.7 Motions

11.8 Reconsideration of a Council Action

11.9 Council Discussions and Deliberations

11.10 Councilmember Respect

11.11 Council and Staff Reports and Directions on Future Agenda Items

11.12 Conflict of Interest

11.13 Teleconferencing
SECTION 12: CLOSED SESSIONS

12.1 Purpose

12.2 Rule of Confidentiality

12.3 Breach of Rule of Confidentiality

12.4 Agenda

12.5 Permissible Topics

12.6 Rules of Decorum

12.7 Conduct of Meeting

12.8 Public Disclosure After Final Action
SECTION 13: DECORUM

13.1 Councilmembers

13.2 City Employees

13.3 Public

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4 13.4 Noise in the Chambers
SECTION 14: VIOLATIONS OF PROCEDURES
APPENDIX A: ROSENBERG’S RULES OF ORDER (SIMPLE PARLIAMENTARY PROCEDURES FOR THE 21st CENTURY)

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5 SECTION 1. GENERAL

SECTION 2. MAYOR AND VICE MAYOR SELECTION PROCESS

A community reception honoring the incoming and outgoing Mayor and Councilmembers will be held immediately following the reorganization meeting.

CITY OF LOS ALTOS

CITY COUNCIL NORMS AND PROCEDURES

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6 2.2 Election of Mayor. Only Councilmembers elected by the voters or appointed to the City Council due to the cancelation of an election may serve as Mayor.

If there are two or more such members who have served more than 23 months and have never served as Mayor, the one having served the longest time on the Council shall be designated as Mayor.

In the event there are two or more members who have never served as Mayor, and have served the same length of time and were elected in different districts, the one who received the greatest number of votes at his/her/their election or re-election to the Council shall become MayorCouncil shall determine which shall become Mayor.

In the event there are two or more members who have served as Mayor, who have served the same continuous length of time, and who have been re-elected to the Council and were elected in different districts, the one who received the greatest number of votes at his/her/their re-election to the Council shall become MayorCouncil shall determine which shall become Mayor.

2.3 Election of Vice Mayor. Only Councilmembers elected by the voters or appointed to the City Council due to the cancelation of an election may serve as Vice Mayor.

The selection process for determining who shall serve as Vice Mayor will follow that of Mayor, except the Councilmember must have served at least 11 months to be eligible to serve as Vice Mayor.

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7 2.5 Appointment of Vacancy. In the event of a vacancy of office by the death or resignation of any Councilmember, the Council shall appoint a new Councilmember within sixty (60) days after a vacancy becomes effective in compliance with the California Elections Code, unless the Council, by resolution, decides to instead call a special election. In the event of appointment, the Council shall determine the process for appointment prior to the application process and in accordance with State law.

SECTION 3. COUNCIL SUBCOMMITTEES

3.2 Instructions and Expectations. The Council shall make certain that all Council subcommittees are properly instructed in their assigned scope of work and responsibilities.

The expected outcome of the committee’s efforts shall be defined in writing and approved by a majority of the City Council.

Meetings are open to the public and are generally held at least bi-annually.

SECTION 4. COMMISSIONS AND COMMITTEES

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8 4.2 Governing. The City’s Commissions and Committees are governed by the Commission Handbook as adopted and amended by the City Council. If there is a conflict between the Commission Handbook and the Norms and Procedures, the Commission Handbook shall control as to the Commissions and Committees.

If an issue arises regarding a member of any Commission, staff may work with the assigned Council Liaison to resolve the issue.

SECTION 5. AD HOC COMMITTEES AND TASK FORCES

5.3 Redirection. Ad Hoc Committees and Task Forces shall obtain Council concurrence before they proceed in any direction different from the original instructions of the Council.

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9 5.4 Noticing. Per Resolution No. 2015-09, Ad Hoc Committees and Task Forces that are created by the City Council and are composed of less than a quorum of the Council and have members of City Commissions and/or members of the public on the committee are subject to the provisions of State Law.

SECTION 6. ADMINISTRATIVE MATTERS

Council representatives to such boards shall keep the Council informed of ongoing business through brief oral or written reports to the Council.

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10 6.4 Response to Public. It will be the responsibility of the City Manager to ensure a response is provided to all public correspondence for informational requests addressed to the Council.

Staff shall respond to all requests for services and provide a copy of such correspondence to the City Council, as appropriate.

Alternatively, the Mayor, at his/her/their discretion, may refer a request to Council.

6.6 Reimbursement. City Councilmembers may be reimbursed for personal expenses for travel to and lodging at conferences or meetings related to their role as a Councilmember.

Reimbursements shall be subject to the City’s Travel and Expense Policy.

6.7 Training.

An individual who serves on multiple legislative bodies need only receive two hours of ethics training every two years to satisfy this requirement for all applicable public service positions.

Anti-Bias: At least every 2 years, Councilmembers and Commissioners will receive anti-bias training organized by the City.

Other Training. From time to time, the City Council may direct that Members of the City Council and Commissions receive training on different topics.

6.8 Use of Electronic Devices during Council Meetings. The City Council permits and promotes the utilization of technology to ensure efficient and effective conduct of the people’s

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11 business, in accordance with applicable open meetings and records laws, due process rights of interested parties, and other applicable law and city policies. i. Councilmembers’ use of electronic communications and data devices (including – but not limited to – laptop computers, cell phones, tablet computers, pagers, wearable technology, and similar devices), at a meeting during which the Councilmember is subject to the provisions of State Law shall be limited to personal use (note taking, etc.) and to access documents only available to the member (e.g., personal files stored on the cloud) or documents available to the public (e.g. documents on the City’s website, websites available to the public, etc.).
ii. At a meeting during which a Councilmember is subject to the provisions of State Law, the Councilmember may not use electronic devices to read electronic communications from, or send electronic communications to, members of the public, other Councilmembers, and parties to city proceedings. If a Councilmember receives an electronic communication which the member believes to be a family emergency, the Councilmember should ask the Mayor to take a break so the Councilmember may address the issue. The Councilmember should not read the electronic communication during the meeting.

6.9 City Mission and City Seal. The Mission of the City of Los Altos is a statement that reflects the values of our residents. The City Seal is an important symbol of the City of Los Altos.

No change to the City Mission and/or City Seal shall be made without Council approval.

Use of the City Seal shall be by permission of the City Clerk.

6.10 Use of email. City Councilmembers shall strive to use only their City email account for City business.

SECTION 7. COUNCIL RELATIONSHIP WITH STAFF

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12 and the City Manager is not copied, the Mayor is responsible for forwarding the complaint to the City Manager.

7.4 Staff. Councilmembers may ask Department Heads for information. This informal system of direct communication is not to be abused.

SECTION 8. MEETINGS

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13 the meeting must be given in accordance with law. Public comments at special meetings shall be limited to only those items described on the special meeting notice/agenda.

SECTION 9. POSTING NOTICE AND AGENDA

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9.2 Location of Posting. The notice and agenda shall be posted in accordance with State law.

SECTION 10. AGENDA CONTENTS

10.1 Setting the Agenda. The Mayor, in consultation with the City Manager or his/her/their designee, and the City Clerk shall organize the agenda.

10.3 Availability to the Public. The agenda for any regular, special, or study session meeting, shall be made available to the general public as required by law.

10.4 Limitation to Act Only on Items on the Agenda. No action shall be taken by the City Council on any item not on the posted agenda, subject only to the exceptions listed below:

Any requested changes will be made in the form of a motion and a vote will be taken. If there are no requests for changes, the agenda will be taken in the prescribed order.

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15 10.7 Consent Calendar. Prior to consideration of the Consent Calendar, a Councilmember may remove an item from the Consent Calendar. At the Mayor’s discretion, items removed from the Consent Calendar may be considered immediately after approval of the balance of the Consent Calendar or elsewhere in the agenda. Councilmembers shall be given the opportunity to ask a clarifying question about a consent item or make a brief comment about an item without having to remove the item from the Consent Calendar. Members of the public will be given the opportunity to provide comments prior to a motion being made. If an item is pulled from the Consent Calendar, public comments for that specific item shall be heard when the Council considers that item.

The Tentative Council Calendar shall be included in each City Council regular meeting agenda packet as an Informational Item.

Unless an item is deemed an urgency exception or emergency exception, as defined in the Norms, Councilmembers shall request the placement of items on future agendas at a public Council meeting.

SECTION 11. PROCEDURES FOR THE CONDUCT OF PUBLIC MEETINGS

11.1 Role of Mayor.

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