1 City Council Regular Meeting Agenda
April 21, 2022
NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.
NOTE: To protect our constituents, Town officials, and Town staff, the Town requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19. Additional information regarding COVID-19 is available on the City's website at www.losaltoshills.ca.gov This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall, 26379 Fremont Road, Los Altos Hills, California.
The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
Link: https://bit.ly/April21CCMeetingLAH
Webinar ID: 853 1441 8455
Passcode: 94022
Phone: 669 900 6833
Members of the public may attend the meeting in person at the Los Altos Hills City Council Chambers. If attending in person, face coverings for persons who are not vaccinated, and physical distancing will be required until further notice. Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments.
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, April 21, 2022 at 5:30 p.m.
Council Chambers, 26379 Fremont Road
Los Altos Hills, California
2 City Council Regular Meeting Agenda
April 21, 2022
1. CALL TO ORDER (5:30 P.M.)
A. Roll Call
2. CLOSED SESSION TO DISCUSS THE FOLLOWING:
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2):
One Case
3. PUBLIC COMMENT ON CLOSED SESSION (Public Comment is Limited to the Closed Session Item)
4. ADJOURN CLOSED SESSION
5. CALL TO ORDER (6:00 P.M.) OPEN SESSION
A. Roll Call
B. Pledge of Allegiance
6. AGENDA REVIEW AND REPORT OUT OF CLOSED SESSION
7. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos/Los Altos Hills Senior Commission B. Presentation on the Other Post Employment Benefit (OPEB) Actuarial Report for Fiscal Year Ending June 30, 2021
8. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.
9. CONSENT CALENDAR
A. Approval of City Council Special Meeting Minutes: March 17, 2022 B. Approval of City Council Regular Meeting Minutes: March 17, 2022 C. Approval of Special Joint City Council/Planning Commission Meeting Minutes: March 24, 2022
D. Review of Disbursements: March 1-31, 2022 $1,072,103.27 3 City Council Regular Meeting Agenda
April 21, 2022
E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
F. Resolution Authorizing the City Manager to Enter into Agreement with Eaton & Associates for Information Technology Services in an amount not to exceed $153,000 (Staff: S. Revillar)
G. Accepting the Biennial Other Post Employment Benefit Plan Actuarial Report for Fiscal Year Ending June 30, 2021 (Staff: S. Revillar)
H. Resolution Approving Employee Enhancements to Attract and Retain Town Staff and Resolution Approving the FY 2021-22 Salary Schedule (Staff: S. Revillar) I. Resolution Approving Amendment No. 10 to the Agreement for City Attorney Services Between Meyers Nave and the Town of Los Altos Hills (Staff: P. Pirnejad) J. Resolution Authorizing the City Manager to Enter into a One-Year Agreement with Ann Hepenstal for Emergency Management Consultant Services not to exceed $90,000 (Staff:
C. Einfalt)
K. Resolution Authorizing the City Manager to Execute an Amendment to the Landscape Maintenance Services Agreement Between the Town of Los Altos Hills and Bayscape Landscape Management in an amount not to exceed $93,000 annually (Staff: O. Antillon) L. Resolution Adopting a Revised Sewer Connection Fee Schedule (Staff: O. Antillon) M. Resolution Authorizing the City Manager to Execute Agreement for Replacing Two Existing Sewer Pumps at the O’Keefe Pump Station (Staff: O. Antillon) N. Resolution Authorizing the City Manger to Execute Agreements for Installing New EV Charging Stations, Underground Raceway, wiring and Electric Subpanel at Town Hall (Staff: O. Antillon)
O. Resolution Approving Addendum #1 to the Service Agreement with 4LEAF, Inc. to Expand the Scope of Services to Include Streamlining Permitting Process for the Electrification Program for the Building Department (Staff: S. Mangalam) P. Resolution Accepting an Agreement for an Open Space Easement at 26070 Newbridge Drive; Lands of Mousavi; File #SD21-0043 (Staff: J. Loh) Q. Resolution Authorizing the City Manager to Enter into an Agreement with Full Circle Catering for Town Picnic Lunches (Staff: S. Robustelli) 4 City Council Regular Meeting Agenda
April 21, 2022
R. Resolution Approving a Site Plan Design for the Dedicated Art Sculpture in the Roundabout of the Town Hall Parking Lot and Authorizing the City Manager to Engage with a Contractor for Related Installation Work not to exceed $60,000 (Staff: C. Einfalt) S. Proclamation Recognizing Challenge Team 35th Annual Youth Champions (Staff: D.
Padovan)
10. NEW BUSINESS
A. Resolution Appropriating $45,000 from the Unreserved General Fund for a Supplemental Deputy of the Sheriff’s Office to Work During Peaks Hours of the day for the Remainder of the 2021-22 Fiscal Year (Staff: C. Einfalt)
B. Review and Consider Updating the City Council Summer Meeting Schedule to Potentially Cancel the July City Council Meeting (Staff: D. Padovan) C. Appointing Mayor Tyson as a Council Liaison to the Valley Transportation Authority Group 2 and Policy Advisory Committee (Staff: D. Padovan)
11. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosure
A. Request for a Map Adjustment Permit to Remove a Recorded Conservation Easement, Remove a Five-Foot Public Utility Easement, and Record a New Segment of Ten-Foot Public Utility Easement on a Portion of Lot 2 of Tract 6527, now part of 26070 Newbridge Drive (Staff: S. Mangalam)
B. Appeal of the Planning Commission Imposed Conditions of Approval for a Zoning Permit for new Fencing at 28001 Elena Road (Resolution #TBD) (Staff: S. Mangalam)
12. STAFF REPORTS
A. City Manager
B. City Attorney
C. City Clerk
D. Planning/Building Director
E. Administrative Services Director
F. Public Works Director
13. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCIL MEMBERS ON
OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) B. Request by Councilmember Schmidt to Sunset the Fire Taskforce Subcommittee (Councilmember Schmidt)
5 City Council Regular Meeting Agenda
April 21, 2022
C. Report from the Council Subcommittee on Community Surveys (Councilmember Schmidt)
D. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities
14. COUNCIL INITIATED
A. Request to Rename the Emergency Communications Committee to the Emergency Preparedness and Response Committee with an Updated Charter and Membership (Councilmember Schmidt)
B. Request to Direct Staff to Update the Hybrid Meeting Policy to allow Committees to hold Hybrid Meetings after AB 361 Expires (Vice Mayor Swan)
C. Request to Form a Council Ad Hoc Committee Focused on Broadband (Councilmember Mok)
D. Request to add Three Additional ALPR Cameras to Cover all Entrances into Town (Vice Mayor Swan)
15. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.
A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.