1 City Council Regular Meeting Agenda
August 18, 2022
NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.
NOTE: To protect our constituents, Town officials, and Town staff, the Town requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19. Additional information regarding COVID-19 is available on the City's website at www.losaltoshills.ca.gov This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall, 26379 Fremont Road, Los Altos Hills, California.
The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/August18CCMeetingLAH
Webinar ID: 858 5647 0827
Passcode: 94022
Phone: 669 900 6833
Members of the public may attend the meeting in person at the Los Altos Hills City Council Chambers. If attending in person, face coverings for persons who are not vaccinated, and physical distancing will be required until further notice. Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments.
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, August 18, 2022 at 6:00 p.m.
Council Chambers, 26379 Fremont Road
Los Altos Hills, California
2 City Council Regular Meeting Agenda
August 18, 2022
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
1. AGENDA REVIEW
2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos Hills Environmental Design and Protection Committee
B. Appointment to the Los Altos Hills History Committee C. Appointment to the Los Altos Hills Pathways Committee D. Mid-Year Status Update on 2022 Council Strategic Goals E. Planning Commission’s Ad Hoc Committee’s Presentation on SCCFD Driveway Requirements Relating to ADU and Lot-Split Development by Planning Commission Chair Jim Waschura
F. Presentation by the Santa Clara County Office of the Sheriff on the Differences Between a Motorcycle and a Patrol Vehicle
3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.
4. CONSENT CALENDAR
A. Approval of Regular City Council Meeting Minutes – June 16, 2022 B. Approval of Joint City Council/Planning Commission Special Meeting – June 20, 2022 C. Approval of Special City Council Meeting Minutes – July 18, 2022 D. Review of Disbursements for July 1-31, 2022 $1,679,756.87 E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
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August 18, 2022
F. Request by the Los Altos Hills History Committee for approval to hold the Committee’s Fall Annual Presentation the “Tales of Former Mayors” and to Advertise the Presentation (History Committee)
G. Receive Quarterly Investment Portfolio Report Quarter Ending June 30, 2022 (Staff: S.
Revillar)
H. Resolution Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2022-23 in an amount not to exceed $6,949,991 (Staff: S. Revillar) I. Resolution Approving Changes to Job Description for Management Analyst II, Creating a Job Description for an Assistant to the City Manager, Reclass the Senior Community Services Supervisor to Community Services Manager, Create a Job Description for Deputy Building Official/Plan Examiner and Resolution Approving Amending the Employee Classification and the Salary Schedule (Staff: S. Revillar) J. Resolution of the Town to Abide by the California Disaster and Civil Defense Master Mutual Aid Agreement, and Resolution Clarifying Workers' Compensation Benefits for Registered Disaster Service Worker Volunteers (Staff: C. Einfalt) K. Resolution Awarding a Contract for the 2022 Pavement Rehabilitation and Drainage Improvement Project (Staff: O. Antillon)
L. Resolution Awarding a Contract for Design and Permitting Services for the Summerhill Pathway Project (Staff: O. Antillon)
M. Resolution Approving the Designation of System Low Carbon Fuel Standard (LCFS) Credits to Power Flex (Staff: O. Antillon)
N. Resolution Awarding a Contract for the Corporation Yard Site Improvements Project (Staff: O. Antillon)
O. Notification of Fast Track Approval; 26880 Ortega Drive – File #SD22-0006 – Lands of Rajwar Family Trust - Site Development Permit for a 1,866 square-foot addition, which includes a new 789 square-foot lower floor, to an existing singlestory residence and new patios and walkways. CEQA review: Categorical Exemption per Section 15303(e) (Staff: J. Loh)
Appeal Deadline: Tuesday, August 23, 2022 at 5:00 p.m.
5. ONGOING BUSINESS
A. Receive a Report on the Findings for the Community Facilities Needs Assessment and Provide Direction on Town Hall Addition/Community Space (Staff: S.
Robustelli)
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August 18, 2022
B. Resolution to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received during FY 21- 22 totaling $32,197 (Staff: C. Einfalt)
C. Update to Council Appointments to Committees and Outside Agencies 2022 (Staff:
D. Padovan)
6. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosure
A. Approval of a Tentative Map to create a two-lot subdivision of an existing 2.20 gross acre parcel (APN 182-028-026. Proposed new Parcel A would be 1.010 acres and the proposed new Parcel B would be 1.073 acres (Staff: S. Mangalam)
7. NEW BUSINESS
A. Introduction of an Ordinance (First Reading) of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System and Resolution of Intention to Approve an Amendment to Contract Between the Board of Administration California Public Employees' Retirement System and the City Council of the Town of Los Altos Hills (Staff: S. Revillar)
8. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager
9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) B. Report from the Council Ad Hoc Committee on Community Surveys (Mayor Tyson/Councilmember Schmidt)
C. Report from the Council Town Hall Ad Hoc Committee (Mayor Tyson/Councilmember Schmidt)
D. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
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August 18, 2022
E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities
10. COUNCIL INITIATED
A. Request by the Environmental Initiatives Committee for Consideration to Direct Staff to Prepare Leaf Blower Regulations (Councilmember Mok)
B. Request for Consideration to Offering a Lifetime Volunteer Award to Qualified Individuals (Vice Mayor Swan)
C. Request by the Environmental Initiatives Committee to Participate in a new CommunityBased Network to Sample the Chemical Composition of Natural Gas Delivered to Los Altos Hills Homes (Councilmember Schmidt)
11. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.
A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.