Los Altos Hills City Council
October 20, 2022

1 City Council Regular Meeting Agenda
October 20, 2022

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTE: To protect our constituents, Town officials, and Town staff, the Town requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19. Additional information regarding COVID-19 is available on the City's website at www.losaltoshills.ca.gov This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall, 26379 Fremont Road, Los Altos Hills, California.

The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/October20CCMeetingLAH
Webinar ID: 848 3647 0549
Passcode: 94022
Phone: 669 900 6833
Members of the public may attend the meeting in person at the Los Altos Hills City Council Chambers. If attending in person, face coverings for persons who are not vaccinated, and physical distancing will be required until further notice. Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments.

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, October 20, 2022 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
October 20, 2022
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos Hills Parks and Recreation Committee B. Appointment to the Los Altos Hills Parks and Recreation Committee C. Introduction of Santa Clara County Sheriff Captain Neil Valenzula

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Regular City Council Meeting Minutes – September 15, 2022 B. Approval of Special Joint City Council/Planning Commission Meeting Minutes – October 3, 2022
C. Review of Disbursements: September 1-30, 2022 $1,932,335.07 D. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
E. Resolution of the City Council Authorizing December 27-30, 2022 Town Hall Closure (Staff: S. Revillar)
F. Proclamation Designating Compassion Week as October 15-23, 2022 (Staff: D. Padovan) G. Proclamation Recognizing 50 Years of Los Altos Hills Horseman’s Association (Staff: D.

Padovan)
H. Proclamation Recognizing the Cultural Significance of Diwali (Staff: D. Padovan)

3 City Council Regular Meeting Agenda
October 20, 2022
I. Adoption of Ordinance 603 (Second Reading) Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations (Staff:

D. Padovan) Motion to Waive Reading and Adopt the Ordinance J. Rejection of Claim of Jennifer Granath (Staff: D. Padovan) K. Resolution Approving a Six-Month Contract Extension with Alexander Atkins Design, Inc. for the Our Town Newsletter (Staff: D. Padovan) L. Resolution Increasing the Standing Purchase Order with CSG Consultant by $96,000 and Authorizing the City Manager to Execute such Service Agreements with CSG Consultant for Fiscal Year 2022-23 in an amount not to exceed $121,000 (Staff: S. Revillar)
M. Resolution Approving the Change of a Motorcycle Deputy to a Patrol Vehicle (Staff: C.

Einfalt)
N. Amending the Standing Committee Resolution to Update Charter of the Emergency Preparedness and Response Committee (Staff: D. Padovan) O. Resolution Accepting the Corporation Yard Site Improvements Project (Staff: D. Liang) P. Resolution Accepting the 2021 Sanitary Sewer Repair and Replacement Project (Staff:

D. Liang)
Q. Receive and Record into the Public Record the Community Facility Needs Assessment from MIG (Staff: S. Robustelli)
R. Resolution Authorizing the City Manager to Execute a Contract with CSG Consultants, Inc. To Complete Greenhouse Gas Emission Inventories for FY 2022-23; Resolution Authorizing the City Manager to Execute a Contract with QuitCarbon and Zero for Electrification Home Assessments in FY 2022-23; and Resolution Authorizing Rebates for 14 Homeowners who Replace a Fossil-Fueled Water Heater with an Electric Heat Pump Water Heater (Staff: S. Mangalam)
S. Resolution Accepting a Grant of Pathway Easement to the Town at 13830 Page Mill Road; Lands of Altalune LLC; File #SD21-0098 (Staff: J. Loh) T. Resolution Accepting a Grant of public Sanitary Sewer Easement to the Town at 13830 Page Mill Road; Lands of Altalune LLC; File #SD21-0098 (Staff: J. Loh) U. Resolution Accepting an Agreement for an Open Space Easement at 13830 Page Mill Road; Lands of Altalune LLC; File #SD21-0098 (Staff: J. Loh) V. Resolution Accepting an Offer of Right-of-Way Dedication along Page Mill Road at 13830 Page Mill Road; Lands of Altalune LLC; File #SD21-0098 (Staff: J. Loh)

4 City Council Regular Meeting Agenda
October 20, 2022
W. Resolution Acknowledging an Irrevocable Offer of Right-of-Way Dedication along Moon Lane at 13830 Page Mill Road; Lands of Altalune LLC; File #SD21- 0098 (Staff: J. Loh)
X. Approval for the Mayor to Sign a Letter on Behalf of the City Council Regarding the Town’s Concerns on the Review of Stanford’s General Use Permit (Staff: C. Einfalt)

5. ONGOING BUSINESS
A. Receive Recommendation from the Greenwaste Ad Hoc Committee and Resolution Authorizing the City Manager to Proceed with the Recommendation for Changes to the Solid Waste Franchise Agreement (Staff: C. Einfalt)

6. NEW BUSINESS
A. Resolution Approving a Policy and Procedure for Ceremonial and Commemorative Flag Displays on Flag Poles in Town (Staff: S. Mattas)
B. Rescheduling the January 2023 Regular City Council Meeting due to the League of California Cities New Mayor and Councilmembers Academy (Staff: D. Padovan) C. Consideration to Adopt the Amended Resolution Establishing Standing Committees and the Code of Conduct for Standing Committees (Staff: P. Pirnejad/S. Mattas) D. Review and Report on Building Permit Fees by Consultant (Staff: S. Mangalam)

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Introduction of an Ordinance (First Reading) of the Town of Los Altos Hills Amending Chapter 1.10 (Green Building Standards Code) of Title 8 (Building Regulations) of the Los Altos Hills Municipal Code and Adopt by Reference Regulations that Require the Electrification of New Residential Buildings Based on Special Local Conditions and Adopt Regulations to Require EV Ready Construction for New Residential Buildings and Establish Electric Vehicle Permit Streamlining Process and Timelines (Staff: S.

Mangalam) – Motion to Waive Reading and Introduce the Ordinance B. Introduction of an Ordinance (First Reading) of the Town Of Los Altos Hills Amending Chapters 1 Through 1.11 0f Title VIII (Building Regulations) of the Los Altos Hills Municipal Code and Adopting by Reference the 2022 California Building Standards Code, Including but not Limited to Administrative, Building, Residential Building, Electrical, Mechanical, Plumbing, Energy, Historical Building, Existing Building, and Referenced Standards, Including Local Modifications and Amendments to the Codes (Staff: S.

Mangalam) - Motion to Waive Reading and Introduce the Ordinance

5 City Council Regular Meeting Agenda
October 20, 2022

8. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Greenwaste Ad Hoc Committee and Consideration to Sunset the Ad Hoc Committee (Mayor Tyson and Vice Mayor Swan)
D. Report from Ad Hoc on Our Town Newsletter Committee and Request to Form an Ad Hoc Our Town Editorial Board Committee (Councilmembers Mok and Schmidt) E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

10. COUNCIL INITIATED
A. Request by the Environmental Initiatives Committee for Staff to Submit an Application to Silicon Valley Clean Energy's Decarbonization Engagement Grant Opportunity (Councilmember Mok)

11. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: October 20 2022
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos Hills Parks & Recreation Committee As of October 2022, Ying Liu will have completed her first, four-year term on the Los Altos Hills Parks and Recreation Committee. She has expressed an interest to the City Clerk to be reappointed for an additional four-year term.

Resolution 58-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of ten (10) members. The Town currently has four (4) vacancies on the committee. With this appointment, the committee would have three openings.

AGENDA ITEM #2.A
D.P.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: October 20, 2022
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Parks and Recreation Committee Attached for your review and consideration is an application from Kai Kaplinsky for appointment to the Los Altos Hills Parks and Recreation Committee.

The term would run four years, beginning in October 2022 and end October 2026.

Resolution 58-22 stipulates that the membership of this committee shall consist of a maximum of ten (10) members. With this appointment, the Committee would have a total of eight (8) members and two (2) vacancies.

AGENDA ITEM #2.B
D.P.

From: [email protected]
To: Deborah Padovan; Chris Knopf; Sarah Robustelli
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Date: Wednesday, October 5, 2022 11:00:35 PM
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Youth commission committee
Name Kai Kaplinsky
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone Field not completed.

Email Address
Number of Years Town
Resident
Los Altos Hills
(Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
I first heard about the committee from my good friend Raghav who has been a part of it for a few years. To me the idea of serving the community and creating personal relationships with the members was interesting as I attend a private school and do not know many people from the hills. I truly love loving in Los Altos hills and have always wanted to help out the community with my skill sets/passions while forming strong bonds. Although Los Altos is already an amazing place we can always make it

better and wanted to take part in creating that change.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
2 Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

Outside of committee:

1. I volunteered at the boys and girls club to distribute good in east Palo Alto for people that could not afford food during Covid19.

2. I have an ongoing internship/volunteer work at a non-profit CESI that promotes entrepreneurship and social change to students. With in the work I do there, I work with a designer to create a website as well as do the marketing for the organization.

Inside committee:

Created the committee’s merchandise design
What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Leadership: I have started multiple clubs at my school and would bring leadership to three vomited and encourage everyone to move forward.

Design: I have taken photoshop classes and worked with
designers to create websites
Marketing: I am familiar with social media marketing and can help with the marketing team of the committee
What particular area of
responsibility on this
Committee /
Commission interests
you?
Specifically working with the local government to discuss youth issues interest me. Often times young people’s voices are not heard as they are seen as insignificant or childish. Any adults will assume they understand issues involving the youth but in actuality the youth has a unique perspective that adults do not have. Having this committee allows us to be the bridge between our friends and the local government and create changes to make Los Altos hills better everybody.

Education Background
and Professional
Activities
Attended up to preschool in Israel.

Attended up to 5th grade in Japan.

Attended gardner bullis.

Attended Hausner
Currently in Kehillah
Outside school:

Tufts Intro to coding program
Aska flying car Internship
CESI non-profit internship/volunteer
Please state reasons
why you want to
become a member of
I want to become a member because I love what the commission stands for and believe my skill sets will help the commission achieve the goals faster. If I become a member, I will work with the design team to finalize the design we have created so far. In

this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.
addition, I will work with the marketing team to create a social presence of the committee by creating marketing brief, identify the target audience to have everything organized and correctly use the social media algorithm to reach as many people as possible. Finally, I would take a leadership role in interactive events with community members as I love interacting with people here and see our works being implemented in real life.

Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
NA
Are you aware of any
issues now or
proposed that might
require you to recuse
yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
NA
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Can you be available
for these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Kai

Date 10/5/2022
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Friend / Neighbor
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

TOWN OF LOS ALTOS HILLS

PRESS RELEASE FROM

CITY MANAGER PETER PIRNEJAD

INTRODUCTION OF CAPTAIN NEIL VALENZUELA
OCTOBER 7, 2022
The Santa Clara County Sheriff’s Office, in collaboration with the City Managers for Cupertino, Los Altos Hills and Saratoga are happy to introduce Captain Neil Valenzuela as the selection for the next West Valley Patrol Division station commander. On December 12, Captain Valenzuela will transition into the leadership role currently held by Captain Rich Urena, who has been the longest tenured and well-beloved West Valley Captain since August of 2016. Captain Urena will take over command of the Sheriff’s Investigative Services Bureau at Sheriff’s Headquarters.

Captain Valenzuela began his career with the Santa Clara County Sheriff’s Office in 2001 and has over 20 years of law enforcement and managerial experience. Throughout his career, Neil Valenzuela has worked various assignments including patrol, where he worked for the cities of Cupertino, Saratoga, and Los Altos Hills. He later worked as a Headquarters’ detective investigating missing persons cases and child abuse crimes. He later returned to the West Valley Division where he investigated high-tech crimes, identity theft, burglary, and fraud. Upon his promotion to Sergeant, Neil Valenzuela transferred to the Investigator position for the County Counsel’s Office, investigating incidents of high liability throughout the County of Santa Clara.

Upon his promotion to Lieutenant, he was the Assistant Division Commander for West Valley Patrol along with Captain, now Undersheriff Ken Binder. Neil Valenzuela was then transferred to lead the Internal Affairs Unit from 2015 to 2019. In 2019, he returned as the Assistant Division Commander for the West Valley Division alongside of Captain Rich Urena. In 2022, he was promoted to Captain and was assigned as the Sheriff’s liaison for Stanford University, Department of Public Safety.

Captain Valenzuela is a U.S. Army Veteran with an Honorable Discharge, holds a Bachelor of Science Degree in Social and Criminal Justice, an Associate of Arts in Administration of Justice, and is a graduate of the City of Cupertino’s Leadership 95014 program. His certifications include certificates for California POST Advanced, California POST Management, and California POST Intermediate Academy Instructor. Captain Valenzuela has received numerous commendations throughout his career including Cupertino’s Chamber of Commerce Officer of the Year, De Anza Optimist Club Officer of the Year, City of Cupertino Certificate of Appreciation, and a Santa Clara County Board of Supervisors Certificate of Commendation.

Captain Valenzuela is looking forward to coming back to the West Valley Patrol Division to serve the Cities of Cupertino, Los Altos Hills, Saratoga and the unincorporated residents of the west valley. The Town will be announcing a welcoming reception in the coming months. In the meanwhile, Captains Urena and Valenzuela will start the hand off process to ensure there is a smooth transition. Please join us in welcoming Captain Valenzuela to the Town.

AGENDA ITEM #2.C

From: Jim Waschura
To: City Council; Deborah Padovan
Subject: Deborah, please add this as a supplemental to Item 3 PRESENTATIONS FROM THE FLOOR Date: Tuesday, October 18, 2022 2:31:21 PM
Attachments: image.png
Deborah, please add this as a supplemental to Item 3 PRESENTATIONS FROM THE FLOOR
Dear Mayor and Council Members, I noticed in the agenda packet that there is a report from the ad hoc committee focusing on Broadband that included comments from Council Member Mok stating he would like to amend the wireless telecommunications facilities ordinance to include provisions for Internet only providers.

I would like to bring to the Council's attention that a property adjoining my property on La Cresta Court has a tower with commercial Internet services microwave dishes installed on it that the previous acting planning director, Steve Padovan, wrote a report to Council on Sept 2021 - over a year ago. This report stated that the installations on this tower violated city ordinances and it provided a series of corrective actions required for conformance. Since then, in spite of nearly monthly interactions with town staff on this matter, the town has not acted to correct this situation affecting my property, and I believe the comments from Council member Mok indicate an upcoming strategy by some to avoid correcting this situation by changing the ordinances that apply instead.

There is no reasoning that supports that Wireless Telecommunications Facilities that provide Internet-only services are are any less ugly or less obtrusive or more deserving of special treatment, than any of the other 76 commercial wireless communications sites in town that we regulate with Conditional Use Permits. The owners of my neighbor's antennas are very capable to apply for such a permit and go through the same process that other providers go through that protect neighboring residents and views. Or, they could choose a morecommercial site instead of using this one, which is on a hillside in a residential neighborhood, bare and highly visible.

Supplemental No. 1
AGENDA ITEM 3
Distributed 10/18/22

I want to keep you all alerted to what is going on here in case this proposal comes before you soon.This situation has been going on for over a year with no resolution, and now to hear that the town may water-down its ordinances instead of enforcing them is very upsetting to those of us who cherish our rural character and beautiful views.

1 City Council Regular Meeting Minutes
September 15, 2022
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, September 15, 2022
Council Chambers, 26379 Fremont Road, Los Altos Hills, California This meeting was conducted virtually pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) related to conducting public meetings during the COVID-19 pandemic. Mayor Tyson called the City Council Regular Meeting to order at 6:08 p.m.

CALL TO ORDER (6:00 P.M.)
A. Roll Call

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, Assistant City Attorney Ali Wolf, Planning and Building Director Sofia Mangalam, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt, City Clerk Deborah Padovan
B. Pledge of Allegiance

1. AGENDA REVIEW
There were no changes to the agenda. Mayor Tyson addressed the burglaries in Town and said steps have been taken in terms of additional deputies. There will be a neighborhood watch leader meeting to address the burglaries on October 4th. He also recognized that today begins National Hispanic Heritage Month.

2. PRESENTATIONS AND APPOINTMENTS
A. Presentation by Jonathan Reichental, Ph.D on the Town’s IT 3-5 Year Strategic Plan Dr. Jonathan Reinchental provided a summary of the work that was done on the town’s IT 3-5 year strategic plan. Within the core infrastructure, he suggests a comprehensive disaster recovery plan for redundancy purposes. He also focused on cybersecurity capabilities to be developed in this current fiscal year. Additionally, he suggested redesigning and improving the town’s website with input from committees and Councilmembers, improving back-office features, better navigation, better search capability, online forms and e-signatures. In FY 2023-24, he suggested improved planning and permitting tools. The report was received. No action was taken.

AGENDA ITEM #4.A
DRAFT

2 City Council Regular Meeting Minutes
September 15, 2022
B. Presentation by Torie Dye on Westwind Community Barn

Torie Dye, Concessionaire, Westwind Barn, provided an overview of the happenings at Westwind Barn. She highlighted resident engagement and prioritization, including summer camps, boarding programs, capital improvement projects. The Council received the report. No action was taken.

C. Presentation by Adin Miller on Establishing a Legacy Giving Fund in Los Altos Hills with the Los Altos/Mountain View Community Foundation

Adin Miller, Executive Director of the Los Altos/Mountain View Community Foundation, said that the foundation was created in 1991 to create a more vibrant and equitable community for all. They accelerate civic participation, drive community connection and impact and partner for social good. They focus on donor support and engagement, managed programs and nonprofit growth and investments. They received the challenge of providing options for local residents to support Town priorities. They recommend restricting funds by purpose. Council asked questions of Mr. Miller and received his responses. No action was taken.

3. PRESENTATIONS FROM THE FLOOR
There were no public comment speakers.

4. CONSENT CALENDAR

MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt the Consent Calendar. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

A. Approval of Special City Council Meeting Minutes – August 18, 2022

B. Approval of Regular City Council Meeting Minutes – August 18, 2022

C. Approval of Special City Council Meeting Minutes – August 19, 2022

D. Review of Disbursements for August 1-31, 2022 $1,236,576.38

E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent DRAFT

3 City Council Regular Meeting Minutes
September 15, 2022
Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)

F. Proclamation Declaring September as Emergency Preparedness Month (Staff: D.

Padovan)

G. Adoption of Ordinance 602 (Second Reading) Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System (Staff: S. Revillar) - Motion to Waive Reading and Adopt the Ordinance

H. Resolution 82-22 Awarding a Contract for the Town Hall Renovation Project to Replace the Existing Carpet, Paint Interior Walls, and Remodel new Finance Room (Staff: O. Antillon)

I. Resolution 83-22 Accepting Town Hall Addition – Phase 1 Project (Staff: O.

Antillon)

J. Resolution 84-22 Accepting the East Sunset Road Widening Project (Staff: O.

Antillon)

5. PUBLIC HEARINGS

► City Council Ex Parte Contacts Policy Disclosure

A. Resolution 85-22 Amending the Outdoor Lighting Policy to Include Temporary Construction Lighting and Revisions to Tree Lighting (Staff: S. Mangalam)

Ex Parte: None
Mayor Tyson opened the Public Hearing.

Planning Director Sofia Mangalam presented the staff report.

Public Comment
Rashi Sharma, Los Altos Hills, said she is a local high school student and is promoting responsible lighting processes.

Vijay Chawla, Los Altos Hills, said she helped draft the outdoor lighting policy that was adopted earlier this year. She expressed concerns about lighting in construction sites.

Mayor Tyson closed the Public Hearing.

Council discussion ensued.

DRAFT

4 City Council Regular Meeting Minutes
September 15, 2022
MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt Resolution 85-22 Amending the Outdoor Lighting Policy to Include Temporary Construction Lighting and Revisions to Tree Lighting. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. NEW BUSINESS
A. Introduction of Ordinance 603 (First Reading) Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations (Staff: D.

Padovan)

City Clerk Deborah Padovan presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to waive reading and introduce (first reading) Ordinance 603 Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. STAFF REPORTS

A. City Attorney
No report.

B. City Clerk
City Clerk Padovan reported: The Council Chambers will be used as a vote center from October 29 - November 8, 2022. Staff may request a virtual City Council meeting in November due to some reorganizing inside of Town Hall. An Art DRAFT

5 City Council Regular Meeting Minutes
September 15, 2022
Reception is planned for this Sunday, September 18th. She explained the process for being a voting delegate at the League of California Cities and that the resolution to be a voting delegate will be on the agenda next year prior to the conference. Finally, she explained that the delegates voted to refer a resolution to the League’s Housing, Community and Economic Development, and Environmental Quality Policy Committees supporting a ballot measure to strengthen local planning authority for further study.

C. Planning Director
Planning Director Mangalam announced that a virtual special joint City Council/Planning Commission will be held on October 3, 2022, to discuss the housing element
D. Administrative Services Director
Administrative Services Director Revillar reported on the annual audit currently in progress. She also reported that Eaton and Associates provided their 100-day review at the Technology Committee on September 14th. She expressed that Eaton has been doing a great job and we are happy to partner with them.

E. Public Works Director
Public Works Director Antillon said that he submitted the application for the project at Matadero Creek to the Bay Regional Water Quality Control Board and hopefully will have a permit for next year. Staff completed another two sections of pathways. He announced that he is leaving the town as he accepted a position in the Seattle area. The Council acknowledged all his accomplishments and said he would be missed.

F. City Manager
City Manager Pirnejad advised as that we enter October, we are revising the town’s employee handbook and replacing Columbus Day with Indigenous Peoples’ Day.

A Broadband Listening Session will be held on October 5th at 6 pm.

Due to the rise in residential burglaries, a Neighborhood Watch Leader meeting is being held on Oct 4th at 6:00 pm. If anyone wants to form a neighborhood watch group in your community, please contact Management Analyst II Cody Einfalt.

The City Manager will be attending the ICMA Conference in Columbus, Ohio September 17th-21st to bring back the latest innovations in local government and network with other city leaders to see how we might learn and share from each other.

DRAFT

6 City Council Regular Meeting Minutes
September 15, 2022
He will also be attending every committee meeting beginning in September and continuing through the month of October to prepare the committees for their 2023 goals by reviewing their 2022 goals and how they aligned to the Council goals. We will provide a status as well as share the process for setting their 2023 Goals.

Existing Town Hall renovation will require that staff move their offices in the coming months. We will attempt to reduce the impact to our residents and customers.

He expressed his thanks to Public Works Director Antillon for his hard work and excellent efforts and commitments.

Mayor Tyson explained the process for the City Manager’s review. A facilitator has been hired to interview Council, staff, and stakeholders to come up with an overall response.

Council recess at 8:00 pm
Council reconvened to open session at 8:06 pm

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES

A. Report by the Undergrounding Subcommittee (Mayor Tyson)

Mayor Tyson had nothing to report from PG&E. The CPUC has a new representative and Mayor Tyson has made contact with him. No action was taken.

B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)

Councilmember Mok said that the consultants that the town has hired has been extraordinary. He feels comfortable with where we are with technology. He advised that there will be a listening session on October 5th. No action was taken.

C. Report from Legacy Giving Ad Hoc Committee on Next Steps Related to Legacy Giving (Councilmembers Mok and Tankha)

Councilmember Tankha said she and Councilmember Mok were an ad hoc committee tasked with identifying a mechanism for receiving funds from the residents of the either as a one-time gift or as part of legacy giving. They looked at forming a town 501c3 but determined that it was best to work with the Los Altos Community Foundation.

MOTION MADE AND SECONDED: Councilmember Tankha moved to sunset the Legacy Giving Ad Hoc Committee. The motion was seconded by Councilmember Mok.

DRAFT

7 City Council Regular Meeting Minutes
September 15, 2022
MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
DIRECTION: Place the topic on the 2023 goal-setting session agenda to do further prioritization and get some feedback from the community.

D. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

Councilmember Schmidt said that the Emergency Preparedness and Response Committee voted to update the charter and that will be brought to the Council next month.

Vice Mayor Swan reported on the League of California Cities annual conference. She said the mayor from the Town of Paradise had a breakout session about lessons learned and rebuilding the town after the fires in 2018. She also said that the History Committee is putting on their annual presentation in October 2023 – “Tales of Former Mayors.”
Mayor Tyson said the executive director of CHAC has announced her retirement. They will be searching for a new director. Reporting on activities by SVCE, a warning went out and within one hour the usage dropped so they were able to avoid an outage during the heatwave last week.

9. COUNCIL INITIATED ITEMS

A. Request by the Technology Committee that the Town Procure Speed Detection Devices to Collect Data Regarding the Average Speeds on Roads that are known to have Speeders on them (Councilmember Mok)

Councilmember Mok presented the topic.

Council discussion ensued.

There was consensus to have the Technology Committee potentially add this as one of their goals for 2023.

B. Request by the Technology Committee that the Planning Department to Require that Residents Install an Earthquake Shutoff Valve and Incentivize Existing Residents to Install a Valve (Councilmember Mok)

DRAFT

8 City Council Regular Meeting Minutes
September 15, 2022
Councilmember Mok presented the report. There was consensus to have the Technology Committee potentially add this as one of their goals for 2023.

C. Request to Direct Staff to Appropriate Funding and Resources in the Implementation of GHG Inventory, Home Assessments, and Rebates for Electrification as Part of the Adopted Goals of the Climate Action Plan (Councilmember Mok)

Councilmember Mok presented the report. He requested that this item be placed on the City Council agenda for October to select a vendor for these assessments.

Public Comment
Anand Ranganathan, Los Altos Hills, reminded the council on what was agreed to in the climate action plan. He asked that all climate action plan actions be budgeted so that the items can go on consent. all climate action plan items should be a priority.

Vrinda Bhandarkar, Los Altos Hills, said lets do the minimum possible and approve these climate action plan items.

No action was taken. The item will be placed on the Consent Calendar in October.

D. Request to Consider Proposed Energy Reach Code additions as part of the 2023 Green Building Code (Councilmember Mok)

Councilmember Mok presented the item and requested that the current ordinance be amended. The current reach codes expires in 2022. The intent is to renew the reach codes that we currently have and add three additional items.

Public Comment
Anand Ranganathan, Los Altos Hills, we are continuing to exempt the cooktop. The dryer and the oven may be electric. The EIC had a long discussion about remodels, and they do need to be put into the reach codes. They do ask that the Council put this as a priority next year.

Vrinda Bhandarkar, Los Altos Hills, the EIC was very conscious of the fact that there are not affordable options for outdoor electrification.

Staff will return in October with a first reading for adopting reach codes.

10. ADJOURN
The meeting adjourned at 9:18 p.m.

DRAFT

9 City Council Regular Meeting Minutes
September 15, 2022
Respectfully submitted,
Deborah Padovan
City Clerk
DRAFT

AGENDA ITEM #4.B

4. CONSENT CALENDAR
B. Approval of Special Joint City Council/Planning Commission Meeting Minutes – October 3, 2022
The draft minutes will be made available on or before Thursday, October 20, 2022.

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: SEPTEMBER 2022 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the September 2022 Disbursements Report.

BACKGROUND:

The September 2022 Monthly Disbursements report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $ 1,670,068.54 and Electronic Fund Transfers totaled $ 262,266.53 with a grand total of $ 1,932,335.07. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $ 1,698,560.45 or approximately 88% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 197,173.04 ADP- Payroll Services Primarily relates to the biweekly payroll ($73,321.31) and related payroll taxes ($22,541.64) for the pay date

09.09.22; and biweekly payroll ($77,931.63) and related payroll taxes ($23,378.46) for the pay date 09.23.22.
120,071.42 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp
Employer contributions and employee withholdings related to payroll benefits
10,970.00 Bayscape Management, Inc. Landscape Maintenance & Purissima Irrigation Repair 11,413.62 C & C Eletric, Inc. Townhall EV Charging Station - CIP & Plumbing & Electric Water Heater-Corp Yard
17,310.07 Continental Caterers Final Payment for Volunteer Dinner 107,391.02 CSG Consultants Bldg. Inspection, Bldg. Official, Code Enforcement, Counter Tech & Plan Review & Construction Inspection
East Sunset Dr-CIP
12,552.00 Eaton and Associates IT Services & Yubikey Project Deploy/Training 48,892.88 Meyers Nave City Attorney Services
AGENDA ITEM #4.C
S.R.

P.P.

Staff Report to City Council Page 2
Disbursement Report
October 20, 2022
Amounts Vendors Description of Payments
16,057.51 Miller, Tiffany (Tiffany
Dell'Aquila Miller, Architect)
Townhall Paint & Carpet, Purissima Park Concession - CIP 591,817.99 Santa Clara Sheriff's Dept Law Enforcement Services- Jul, Aug & Sept and Extra Swing Shift Patrol
22,330.00 Santa Clara VLY Urban
Runoff
SCVURPP Program Assessment-FY22/23
10,077.91 Sierra Pacific Turf Supply Inc Materials-Gypsum, Lime-Road Rehab CIP 142,557.00 Silicon Valley Paving, Inc Pulverize Existing Material- Corp Yard CIP 303,559.40 Syserco Energy Solutions, Inc. BESS, Switchgear, Controller & Design & EngineeringLAH SES Resiliency- CIP 18,505.98 Victoria Dye Equestrian LLC Summer Riding Camps, Ponies & Adult Horseback riding & Water Reimb.
32,744.77 West Bay Sanitary District Sewer Maintenance Services 35,135.84 Misc. Recipients Refund deposits
$ 1,698,560.45 Total Payroll and Related Benefits and Individually Significant Items > $10,000 2022 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for financial transparency and was not specified as one of Council’s priorities in 2022.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

There is no fiscal impact for September 2022 Disbursements report.

ATTACHMENTS:

1. September 2022 Disbursements Report by Vendor
Prepared by: Jocelyn Misola

Amount
9/29/2022 6:10:23 PM Page 1 of 15
ANIMAL DAMAGE MANAGEMENT 252503 09/15/2022 Monthly Pest Control July 2022011-5100-6130 $ 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: $ 650.00 Vendor: ARC94119 - ARC DOCUMENT SOLUTIONS, LLC
ARC DOCUMENT SOLUTIONS, LLC2624837 09/29/2022 SCANNING, INDEXING-DATA EXTRACTION-P2159097 011-3300-6304 $ 2,402.22 Vendor ARC94119 - ARC DOCUMENT SOLUTIONS, LLC Total: $ 2,402.22 AMAZON 967843873936 09/29/2022 SMEAD END TAB, REINFORCE STRAIGHT CUT LTR 011-1300-6301 $ 141.60 AMAZON 974834748383 09/29/2022 SOIL MOISTURE METER FOR HOUSE PLANT 061-1480-6361 $ 10.36 Vendor AMAZON30353 - AMAZON Total: $ 2,593.84
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEMENT 248565 09/01/2022 MONTHLY PEST CONTROL JUL 22011-5100-6130 $ 325.00 AMAZON 869935597384 09/29/2022 7 PORT USB 3.0 HUB, IVETTO DATA 061-1480-6398 $ 95.98 AMAZON 949645744664 09/29/2022 APINE SOIL MOISTURE METER, PLANT WATER METER 061-1480-6361 $ 38.50 AMAZON 956637346397 09/29/2022 LOGITECH H390 WIRED HEADSET011-3300-6398 $ 56.67 AMAZON 767565786467 09/29/2022 STOOL 061-1480-6398 $ 59.26 AMAZON 869935597384 09/29/2022 PLANTRINICS-CS540 WIRELESS DECT HEADSET 011-3100-6398 $ 202.40 AMAZON 869935597384 09/29/2022 ADESSO WEBCAM 011-3300-6398 $ 41.47 AMAZON 63637979733 09/29/2022 GLASS VASE TOP 08/30/22 061-1480-6398 $ (13.08) AMAZON 767565786467 09/29/2022 LOCK BOX 011-1400-6398 $ 50.59 AMAZON 767565786467 09/29/2022 POWER STRIP SURGE PROTECTOR061-1480-6398 $ 32.72 AMAZON 595654738868 09/29/2022 HAMMERMILL COLORED PAPER061-1480-6301 $ 51.63 AMAZON 596995878895 09/29/2022 PICNIC PLUS BRAVA WINE & CHEESE 061-1480-6361 $ 71.69 AMAZON 63637979733 09/29/2022 PLANT STAND, WATERING BOTTLE, PICNIC BASKET 061-1480-6361 $ 97.07 AMAZON 4444757976583 09/29/2022 ELECTRONIC ORGANIZER 061-1480-6398 $ 32.70 AMAZON 475634874985 09/29/2022 CREDIT FROM CK# 0020591 07/28/22 061-1480-6398 $ (44.35) AMAZON 475634874985 09/29/2022 IHELATH COVID-19 ANTIGEN RAPID 08/09/22 061-1480-6398 $ 196.10 AMAZON 893354863936 09/01/2022 ADJUSTABLE FOOTREST-PLANNING 011-3100-6398 $ 65.37 AMAZON 956898687334 09/01/2022 IPHONE CHARGING CABLE-CM 011-1200-6398 $ 10.90 AMAZON 966956355866 09/01/2022 BLUE CERTIFICATE FOLDERS W/ GOLD DESIGN 011-1300-6398 $ 100.87 AMAZON 677586484566 09/01/2022 KITCHEN SUPPLIES 061-1480-6398 $ 17.99 AMAZON 734396498765 09/01/2022 IVETTO DATA USB LONG CABLE011-1300-6398 $ 21.60 AMAZON 734396498765 09/01/2022 BLUE FACE MASK 061-1480-6398 $ 152.75 AMAZON 473884484973 09/01/2022 HDMI CABLE 061-1480-6398 $ 309.79 AMAZON 576485464555 09/01/2022 FACE MASK-CARES ACT 061-1480-6398 $ 115.59 AMAZON 643359558765 09/01/2022 LOGITECH WIRED HEADSET-EMINA 011-1300-6398 $ 33.81 AMAZON 466896367756 09/01/2022 SMEAD END TAB FILE POCKET EXPANSION 011-1300-6398 $ 170.28 AMAZON 468398967587 09/01/2022 ANKER POWER CORE-CM 011-1200-6398 $ 74.14 AMAZON 469957445393 09/01/2022 SMEAD END TAB POCKET EXPANSION 061-1480-6301 $ 81.88 AMAZON 437487686335 09/01/2022 SUPPLIES & ELECTRONICS-CM 061-1480-6398 $ 79.17 AMAZON 455337656359 09/01/2022 ANKER USB 061-1480-6398 $ 152.70 AMAZON 455344588697 09/01/2022 KITCHEN SUPPLIES 061-1480-6398 $ 58.97 AG SECURITY SERVICES, INC. A758783 09/29/2022 ACT# 30282-LAH TOWN HALL 10/1/22-12/31/2 061-1480-6118 $ 211.05 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: $ 340.83 Vendor: AMAZON30353 - AMAZON
AMAZON 437487686335 09/01/2022 ANKER POWERCORE-CRM 444945794774-CM 011-1200-6398 $ (74.14) AMAZON 437487686335 09/01/2022 SUPPLIES & ELECTRONICS-CM 011-1200-6398 $ 100.86 ACCOUNTEMPS 60697606 09/29/2022 TEDDIE L; PPE 08/26/22 CREDIT# 60723172 09/15/22 011-1400-6111 $ (845.88) ACCOUNTEMPS 60735540 09/29/2022 E. Tharp-PPE 09/16/22 011-1400-6111 $ 2,237.20 Vendor ACCOUNTEMPS90074 - ACCOUNTEMPS Total: $ 3,181.08 Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A380290 09/29/2022 AG30451-LAH CORP YARD-MONITORING 10/01/22-12/31/22 061-4300-6118 $ 129.78 Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 09/01/2022 - 09/30/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: ACCOUNTEMPS90074 - ACCOUNTEMPS
ACCOUNTEMPS 60697606 09/29/2022 E. Tharp- PPE 09/09/22 011-1400-6111 $ 1,789.76

Amount
CALIFORNIA WATER SERVICE CO. 713534-9.21.22 09/29/2022 ACT# 8540713534 09/21/22-TOWNHALL ROADWAY METER 061-1480-6364 $ 58.35 9/29/2022 6:10:23 PM Page 2 of 15
Vendor CCMF01 - CALIFORNIA CITY MANAGEMENT FOUNDATION Total: $ 400.00 Vendor: CALIFORNIA95841 - CALIFORNIA SURVEYING & DRAFTING SUPPLY CO., INC.

CALIFORNIA SURVEYING & DRAFTING SUPPLY CO., INC. 91211631 09/01/2022 PLOTTER PRINTER 011-3300-6117 $ 300.00 Vendor CALIFORNIA95841 - CALIFORNIA SURVEYING & DRAFTING SUPPLY CO., INC. Total: $ 300.00 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 713534-8.19.22 09/29/2022 ACT# 8540713534 08/19/22-TOWNHALL ROADWAY METER 061-1480-6364 $ 57.01 Vendor CACONTROLLER - CA STATE CONTROLLERS OFFICE Total: $ 150.00 Vendor: CALENGINEERING01 - CAL ENGINEERING & GEOLOGY, INC CAL ENGINEERING & GEOLOGY, INC 23071 09/29/2022 GEOLOGIC DESKTOP STUDY FOR NEW WELLS 08/31/22 041-6900-6204 $ 4,940.00 Vendor CALENGINEERING01 - CAL ENGINEERING & GEOLOGY, INC Total: $ 4,940.00 Vendor: CCMF01 - CALIFORNIA CITY MANAGEMENT FOUNDATION
CALIFORNIA CITY MANAGEMENT FOUNDATION 3129 09/01/2022 CCMF GENERAL MEMBERSHIP FY22-23 CM 011-1200-6302 $ 400.00 C&C ELECTRIC INC 02 09/29/2022 TOWNHALL EV CHARGING STATION 09/2022 LIC#1046755 041-6900-6622 $ 4,577.75 C&C ELECTRIC INC 02 09/29/2022 TOWNHALL EV CHARGING STATION 09/2022 LIC#1046755 041-6900-6622 $ 3,130.53 Vendor CCELECTRIC01 - C&C ELECTRIC INC Total: $ 11,413.62 Vendor: CACONTROLLER - CA STATE CONTROLLERS OFFICE
CA STATE CONTROLLERS OFFICE09.21.2022 09/21/2022 Detailed list of warrants/checks for FY21-22 011-1400-6203 $ 150.00 Vendor BMI94085 - BMI IMAGING SYSTEMS, INC. Total: $ 7,775.00 Vendor: CCELECTRIC01 - C&C ELECTRIC INC
C&C ELECTRIC INC 01 CORP YARD 09/29/2022 PLUMBING FOR THE ELECTRIC WATER HEATER 09/2022 061-4300-6504 $ 575.00 C&C ELECTRIC INC 01 CORP YARD 09/29/2022 CORP YARD ELECTRIC WATER HEATER 09/2022 061-4300-6504 $ 1,670.14 C&C ELECTRIC INC 02 09/29/2022 TOWNHALL EV CHARGING STATION 09/2022 LIC#1046755 041-6900-6622 $ 1,460.20 BEAR ELECTRICAL SOLUTIONS, INC. 16323 09/01/2022 TRAFFIC SIGNAL MAINT SVCS-ROUTINE JUL 22 011-4600-6145 $ 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: $ 1,346.00 Vendor: BMI94085 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 317913 06/30/2022 DOCUMENT SCANNING, INDEXING JUN 22 011-3100-6304 $ 3,887.50 BMI IMAGING SYSTEMS, INC. 317913 06/30/2022 DOCUMENT SCANNING, INDEXING JUN 22 011-3200-6304 $ 3,887.50 BAYSCAPE MANAGEMENT, INC.26853 09/15/2022 Irrigation repairs - contract# 3428 011-5100-6398 $ 3,220.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: $ 10,970.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, INC. 16583 09/29/2022 TRAFFIC SIGNAL MAINT SVCS-ROUTINE 08/2022 011-4600-6145 $ 551.25 BEAR ELECTRICAL SOLUTIONS, INC. 16322 09/01/2022 TRAFFIC SIGNAL MAINT-RESPONSE-JUL 22 011-4600-6145 $ 243.50 BAYSCAPE MANAGEMENT, INC.26773 09/01/2022 MONTHLY MAINT-AUG 22-FOOTHILL COLLEGE 011-4740-6125 $ 1,900.00 BAYSCAPE MANAGEMENT, INC.26773 09/01/2022 MONTHLY MAINT-AUG 22-EDITH PARK 011-5100-6122 $ 750.00 BAYSCAPE MANAGEMENT, INC.26773 09/01/2022 MONTHLY MAINT-AUG 22-WESTWIND BARN 011-5300-6122 $ 1,500.00 AT&T 000018743455 09/29/2022 O'Keefe Ln at Normandy Ln. 051-4800-6362 $ 27.49 Vendor AT&T PO9011 - AT&T Total: $ 1,238.35
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, INC.26773 09/01/2022 MONTHLY MAINT-AUG 22-ARASTRADERO 011-4740-6125 $ 600.00 BAYSCAPE MANAGEMENT, INC.26773 09/01/2022 MONTHLY MAINT-AUG 22-FREMONT RD 011-4740-6125 $ 3,000.00 AT&T 000018742983 09/29/2022 12863 LA CRESTA EOC HAM RADIO 021-6100-6362 $ 29.42 AT&T 000018742984 09/29/2022 28002 Purissima Rd - Sanitary Sewer 051-4800-6362 $ 27.32 AT&T 000018742985 09/29/2022 27400 Purissima Rd - Corp Yard061-4300-6362 $ 52.98 AT&T 000018742979 09/29/2022 WWB FIRE ALARM LINE 011-5300-6362 $ 51.84 AT&T 000018742980 09/29/2022 HERITAGE HOUSE DSL SVC 021-6100-6362 $ 237.96 AT&T 000018742982 09/29/2022 HERITAGE HOUSE OES NEW PHONE 021-6100-6362 $ 51.84 AT&T 000018742976 09/29/2022 HERITAGE HOUSE ALARM 021-6100-6362 $ 27.32 AT&T 000018742977 09/29/2022 26379 FREMONT ROAD 061-1480-6362 $ 436.32 AT&T 000018742978 09/29/2022 26379 FREMONT ROAD - CHAMBERS 061-1480-6362 $ 26.76 Vendor ASKARINAM05 - ASKARINAM, FARIBA Total: $ 5,000.00 Vendor: AT&T PO9011 - AT&T
AT&T 000018742975 09/27/2022 Alternate EOC - Fire Station 021-6100-6362 $ 76.93 AT&T 000018742885 09/29/2022 T-1 PBX/PRI TELEPHONES DATA061-1480-6362 $ 167.08 AT&T 000018742972 09/29/2022 Purissima/Elena pump station 051-4800-6362 $ 25.09 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: ASKARINAM05 - ASKARINAM, FARIBA
ASKARINAM, FARIBA P44116-LD 09/01/2022 REFUND DEPOSIT 12830 DEER CREEK LN P44116-LD 011-0000-2303 $ 5,000.00

Amount
Vendor CONTINENTAL94303 - CONTINENTAL CATERERS Total: $ 17,310.07 Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH COOPER091422 09/29/2022 AUG 18, 2022 REGULAR CITY COUNCIL MINUTES PREP 011-1300-6209 $ 250.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: $ 250.00 9/29/2022 6:10:23 PM Page 3 of 15
Vendor: CONDUCTO01 - CONDUCTO, BENJAMIN
CONDUCTO, BENJAMIN P1505 09/01/2022 REFUND DEPOSIT P24903 REPLACED CK#19014 011-0000-2303 $ 3,000.00 CONDUCTO, BENJAMIN P24903 09/01/2022 REFUND DEPOSIT P24903 REPLACED CK#19014 011-0000-2301 $ 192.50 Vendor CONDUCTO01 - CONDUCTO, BENJAMIN Total: $ 3,192.50 Vendor: CONTINENTAL94303 - CONTINENTAL CATERERS
CONTINENTAL CATERERS 09.07.22 09/07/2022 FINAL PAYMENT FOR VOLUNTEER DINNER 011-1100-6361 $ 17,310.07 Vendor COMCAST19380 - COMCAST BUSINESS Total: $ 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749-8.17.22 09/01/2022 ACT# 8155 20 016 0016749-8.17.22 061-1480-6362 $ 249.58 COMCAST 00160017176-09/09/2209/29/2022 ACT# 8155200160017176- 09/08/22-10/07/22 061-1480-6310 $ 187.48 Vendor COMCAST LOCAL ACCTS - COMCAST Total: $ 437.06
Vendor CITIZEN01 - CITIZEN COMMUNICATIONS LLC dba RECYCLIST Total: $ 8,670.00 Vendor: COLLIN01 - COLLIN, ARNAUD AND EMILIE FOUCHE
COLLIN, ARNAUD AND EMILIE FOUCHE P19316 REISSUE 09/29/2022 REFUND DEPOSIT 26925 ST, FRANCIS DR-P19316 011-0000-2301 $ 2,369.00 Vendor COLLIN01 - COLLIN, ARNAUD AND EMILIE FOUCHE Total: $ 2,369.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 153355056 09/29/2022 ACT# 980056897 09/01/2022 061-1480-6362 $ 951.22 CINTAS CORPORATION 4131450218 09/29/2022 HOUSEKEEPING 4131450218 09/15/2022 061-1480-6123 $ 146.18 CINTAS CORPORATION 4131450218 09/29/2022 UNIFORMS 4131450218 09/15/2022 061-4300-6324 $ 184.48 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: $ 1,815.50 Vendor: CITIZEN01 - CITIZEN COMMUNICATIONS LLC dba RECYCLIST CITIZEN COMMUNICATIONS LLC dba RECYCLIST INV-2577 09/29/2022 ANNUAL SUBSCRIPTION FEE 08/01/22-09/31/23 061-1480-6209 $ 8,670.00 CINTAS CORPORATION 4130081821 09/15/2022 Uniforms 09/01/22 061-4300-6324 $ 185.63 CINTAS CORPORATION 4130872531 09/15/2022 Housekeeping 061-1480-6123 $ 184.48 CINTAS CORPORATION 4130872531 09/15/2022 Uniforms 061-4300-6324 $ 146.18 CINTAS CORPORATION 4129386004 09/01/2022 SUPPLIES AND UNIFORMS 8.25.22 061-1480-6123 $ 294.62 CINTAS CORPORATION 4129386004 09/01/2022 SUPPLIES AND UNIFORMS 8.25.22 061-4300-6324 $ 184.48 CINTAS CORPORATION 4130081821 09/15/2022 Housekeepings 09/01/22 061-1480-6123 $ 158.79 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD SERVICES 83601716 09/15/2022 Acct# 0496-00-508533-7 Fuel 08/22 061-4400-6342 $ 499.03 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: $ 499.03 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4128704070 09/01/2022 SUPPLIES AND UNIFORMS 8.18.22 061-1480-6123 $ 146.18 CINTAS CORPORATION 4128704070 09/01/2022 SUPPLIES AND UNIFORMS 8.18.22 061-4300-6324 $ 184.48 Vendor CASA01 - CASA DEL MAR Total: $ 3,237.00
Vendor: CDWG60675 - CDW GOVERNMENT INC
CDW GOVERNMENT INC CC97233 09/01/2022 SONICWALL ADV GTWY 061-1480-6208 $ 437.61 CDW GOVERNMENT INC CQ68652 09/29/2022 SONICWALL ADV GATEWAY SCE IY 09/08/22 061-1480-6313 $ 945.06 Vendor CDWG60675 - CDW GOVERNMENT INC Total: $ 1,382.67 Vendor: CAPITOL01 - CAPITOL KIA
CAPITOL KIA 2215089147-8.26.22 09/01/2022 2022 KIA NIRO ACT# 2215089147-8.26.22 041-6910-6616 $ 361.02 CAPITOL KIA 2215089803-8.26.22 09/01/2022 2022 KIA NIRO EV -ACT# 2215089803-8.26.22 041-6910-6616 $ 361.10 Vendor CAPITOL01 - CAPITOL KIA Total: $ 722.12
Vendor: CASA01 - CASA DEL MAR
CASA DEL MAR 3-56331 09/01/2022 EVENT GIFT 011-1100-6361 $ 3,237.00 CALIFORNIA WATER SERVICE CO. 744444-9.21.22 09/29/2022 ACT# 1865744444 09/21/22-EDITH PARK 011-5100-6364 $ 58.35 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: $ 230.72 Vendor: CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC
CAPITAL ACCOUNTING PARTNERS LLC 81222 09/01/2022 FINAL COST MODEL DEVELOPMENT-8.22 011-3200-6111 $ 7,892.50 Vendor CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC Total: $ 7,892.50 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number CALIFORNIA WATER SERVICE CO. 744444-8.22.22 09/29/2022 ACT# 1865744444 08/22/22-EDITH PARK 011-5100-6364 $ 57.01

Amount
9/29/2022 6:10:23 PM Page 4 of 15
Vendor EATON03 - EATON AND ASSOCIATES Total: $ 12,552.00 Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINANCE GROUP 110483 09/01/2022 SUPPLIES 7.26.22 061-1480-6123 $ 125.84 ECAPITAL COMMERCIAL FINANCE GROUP 110555 09/01/2022 JANITORIAL SVCS AUG 22-LITTLE LEAGUE RSTRM 011-5100-6123 $ 395.00 ECAPITAL COMMERCIAL FINANCE GROUP 110556 09/01/2022 JANITORIAL SVCS AUG 2022 061-1480-6123 $ 1,979.00 Vendor: DRUMMOND95160 - DRUMMOND POOL
DRUMMOND POOL P26412 09/01/2022 REFUND DEPOSIT P26412-REPLACED CK# 17272 011-0000-2301 $ 360.00 Vendor DRUMMOND95160 - DRUMMOND POOL Total: $ 360.00
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 87166 09/15/2022 IT Services 09/2022 061-1480-6111 $ 11,727.00 EATON AND ASSOCIATES 87182 09/29/2022 YUBIKEY PROJECT-DEPLOY/TRAINING, PROVISION/ASSIGN 061-1480-6111 $ 825.00 DIAMOND QUALITY PRINTING INC. 40264 09/29/2022 3X5 FULL COLOR LAMINATED & MOUNTED ON FOAMBOARD 011-4120-6361 $ 368.59 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: $ 8,165.70 Vendor: DRUMMOND01 - DRUMMOND AND SONS POOLS
DRUMMOND AND SONS POOLSREFUND090722 09/15/2022 Refund deposit for 24200 Dawnridge DrBLD20-0506-FD 011-0000-2303 $ 828.00 Vendor DRUMMOND01 - DRUMMOND AND SONS POOLS Total: $ 828.00 Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING INC. 40227 09/15/2022 Article - stickers for banners 08/11/22 011-4120-6361 $ 241.72 DIAMOND QUALITY PRINTING INC. 40233 09/15/2022 Mailing service and postage for booklet 08/15/22 011-1000-6304 $ 7,023.83 DIAMOND QUALITY PRINTING INC. 40243 09/15/2022 Signs - Touch A Truck Banners 011-4120-6361 $ 531.56 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: $ 1,860.00 Vendor: DAILY94301 - DAILY POST
DAILY POST 81183 09/15/2022 Daily post 08/18/22 Ad# 91608011-3100-6207 $ 187.50 DAILY POST 81184 09/15/2022 Daily Post 08/13/22 Ad# 91551011-3100-6207 $ 225.00 Vendor DAILY94301 - DAILY POST Total: $ 412.50
CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0005 07/2022011-3100-6175 $ 810.00 CSG CONSULTANTS INC B221592 09/29/2022 BLDG PLAN REVIEW SVCS AUGUST 22 011-3200-6114 $ 25,706.04 Vendor CSG94404 - CSG CONSULTANTS INC Total: $ 107,391.02 Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 20200 09/15/2022 August 22 Landscape maintenance - Townhall Grounds 061-1480-6122 $ 1,860.00 CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0005 07/2022011-3100-4703 $ (810.00) CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0004 07/2022011-3100-4703 $ (2,296.50) CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0004 07/2022011-3100-6175 $ 2,296.50 CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0004 07/2022011-0000-2301 $ 2,296.50 CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0005 07/2022011-0000-4685 $ (81.00) CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0004 07/2022011-0000-4685 $ (229.65) CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0005 07/2022011-0000-2301 $ 81.00 CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0005 07/2022011-0000-2301 $ 810.00 CSG CONSULTANTS INC 45607 09/15/2022 MAP CHECK-ER22-0004 07/2022011-0000-2301 $ 229.65 CSG CONSULTANTS INC 45688 09/01/2022 BLDG INSPECTION SVCS JUL 22 011-3200-6199 $ 13,490.00 CSG CONSULTANTS INC 45688 09/01/2022 COUNTER TECHNICIAN SVCS JUL 22 011-3200-6199 $ 5,092.00 CSG CONSULTANTS INC B221422 09/01/2022 PLAN REVIEW SVCS JUL 22 011-3200-6114 $ 36,110.98 CSG CONSULTANTS INC 45628 09/01/2022 INSPECTION REPORT-12648 LA CRESTA CRT JUL 22 011-3200-6199 $ 360.00 CSG CONSULTANTS INC 45688 09/01/2022 CODE ENFORCEMENT SVCS JUL 22 011-3120-6111 $ 9,460.00 CSG CONSULTANTS INC 45688 09/01/2022 BLDG OFFICIAL SVCS JUL 22 011-3200-6111 $ 715.50 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: $ 62.82 Vendor: COSTA01 - COSTA, KIRAN KENNEDY
COSTA, KIRAN KENNEDY 08.15.22 09/01/2022 UMPIRE ADULT SOFTBALL GAME011-4120-6361 $ 150.00 Vendor COSTA01 - COSTA, KIRAN KENNEDY Total: $ 150.00
Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 45483 09/01/2022 CONSTRUCTION INSPECTION SVC-E. SUNSET DR-JUL 22 046-6900-6206 $ 13,350.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SOLUTIONS, INC. 30626512 09/29/2022 RQ2 FLAT FEE LIMITED PACKAGE 08/2022 (1/2) 011-3100-6338 $ 100.00 CORELOGIC INFORMATION SOLUTIONS, INC. 30626512 09/29/2022 RQ2 FLAT FEE LIMITED PACKAGE 08/2022 (1/2) 011-3200-6338 $ 100.00 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: $ 200.00 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN1379415 09/29/2022 32 GALLON CONSOLE 1002429 08/10/22 061-1480-6398 $ 62.82 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number

Amount
Vendor HIDDENVILLA - HIDDEN VILLA Total: $ 500.00
9/29/2022 6:10:23 PM Page 5 of 15
Vendor HDL91765 - HDL COREN & CONE Total: $ 695.00
Vendor: HERNANDEZ01 - HERNANDEZ, ALICIA
HERNANDEZ, ALICIA 08.18.22 09/01/2022 FLOWERS FOR VOLUNTEER DINNER 011-1100-6361 $ 4,495.95 Vendor HERNANDEZ01 - HERNANDEZ, ALICIA Total: $ 4,495.95 Vendor: HIDDENVILLA - HIDDEN VILLA
HIDDEN VILLA 09.07.22 09/07/2022 REFUNDABLE SECURITY DEPOSIT-VOLUNTEER DINNER 011-1100-6361 $ 500.00 HAYWARD LUMBER 37300224-00 06/30/2022 PATH SIGNS POSTS 011-4740-6341 $ 65.47 HAYWARD LUMBER 37301178-00 06/30/2022 LUMBER CORP YARD 061-4300-6398 $ 23.33 Vendor HAYWARD93901 - HAYWARD LUMBER Total: $ 7,656.76
Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN020701 09/15/2022 2021-22 ACFR Statistical Package011-1400-6199 $ 695.00 Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 37296837-00 06/30/2022 PEELER CORE ROBLEDA PATHWAY 042-6900-6399 $ 2,197.50 HAYWARD LUMBER 37299073-00 06/30/2022 GC BROWN TONE ROBLEDA PATHWAY 042-6900-6399 $ 4,286.34 HAYWARD LUMBER 37300219-00 06/30/2022 PATH SIGNS POSTS 011-4740-6341 $ 1,084.12 GREENWASTE RECOVERY INC 030330 09/29/2022 LAH YARDWASTE 08/2022 011-0000-1110 $ 4,579.18 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: $ 9,526.92 Vendor: GUPTA04 - GUPTA, ALKA
GUPTA, ALKA R10399 09/01/2022 REIMB.OVRPMT-REPLACED CK# 20729 011-3200-4301 $ 350.00 Vendor GUPTA04 - GUPTA, ALKA Total: $ 350.00
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0006221503 09/01/2022 LAH MANURE-27400 PURISSIMA RD-AUG 22 011-5100-6199 $ 154.36 GREENWASTE RECOVERY INC 030201 09/01/2022 YARDWASTE JUL 22 011-0000-1110 $ 4,639.02 GREENWASTE RECOVERY INC 0006286012 09/15/2022 Yardwaste 09/2022 site 210602-0001 011-5100-6199 $ 154.36 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9368055837 09/01/2022 MAGNETIC DOOR HOLDER-CM'S OFFICE 061-1480-6118 $ 128.30 Vendor GRAINGER60038 - GRAINGER Total: $ 128.30
Vendor: GREATWEST01 - GREAT WEST EQUIPMENT, INC
GREAT WEST EQUIPMENT, INC 22595 09/15/2022 Daily rental-Climline 046-6900-6622 $ 4,910.63 Vendor GREATWEST01 - GREAT WEST EQUIPMENT, INC Total: $ 4,910.63 FRIEDMANN, DANIELA FRIEDMAN092022 09/29/2022 SAFEWAY-REFRESHMENTS FOR ARTISTS 011-1700-6361 $ 46.04 Vendor FRIEDMANN01 - FRIEDMANN, DANIELA Total: $ 332.45 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 956932 09/15/2022 Chain loop, chain oil and STIHL bar 061-4300-6398 $ 311.23 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: $ 311.23 FRIEDMANN, DANIELA FRIEDMAN092022 09/29/2022 OSH-HARDWARE (NAILS, HOOKS, TAPE) 011-1700-6361 $ 32.49 FRIEDMANN, DANIELA FRIEDMAN092022 09/29/2022 COSTCO-PAPERCUPS, SWEETS FOR ARTIST 011-1700-6361 $ 19.39 FRIEDMANN, DANIELA FRIEDMAN092022 09/29/2022 SAFEWAY-REFRESHMENTS FOR ARTISTS 011-1700-6361 $ 79.98 Vendor ELIAN01 - ELIAN, MELISSA Total: $ 2,142.77
Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 274950 09/01/2022 MATADERO CREEK REPAIR AUG 22 045-6900-6206 $ 1,898.40 Vendor ENGEO94583 - ENGEO INCORPORATED Total: $ 1,898.40 Vendor: FRIEDMANN01 - FRIEDMANN, DANIELA
FRIEDMANN, DANIELA FRIEDMAN092022 09/29/2022 COSTCO-WINE, REFRESHMENTS011-1700-6361 $ 154.55 ECAPITAL COMMERCIAL FINANCE GROUP 110831 09/29/2022 JANITORAL SVC WESTWIND COMMUNITY BARN 09/22 011-5300-6123 $ 405.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: $ 6,510.55 Vendor: ELIAN01 - ELIAN, MELISSA
ELIAN, MELISSA ELIAN091422 09/15/2022 LIVE ONLINE COURSE: FE CIVIL 09/22-12/22 011-3300-6309 $ 1,967.77 ELIAN, MELISSA ELIAN092322 09/29/2022 ELT EXAM 09/23/2022 011-3300-6309 $ 175.00 ECAPITAL COMMERCIAL FINANCE GROUP 110716 09/15/2022 Supplies 08/24/22 - Toilet Paper & soap 061-1480-6123 $ 421.71 ECAPITAL COMMERCIAL FINANCE GROUP 110830 09/15/2022 Janitorial service 09/2022 Parks & Recreation Bld 061-1480-6123 $ 1,979.00 ECAPITAL COMMERCIAL FINANCE GROUP 110829 09/29/2022 JANITORAL SVC-LITTLE LEAGUE 09/22 011-5100-6123 $ 395.00 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number ECAPITAL COMMERCIAL FINANCE GROUP 110557 09/01/2022 JANITORIAL SVCS AUG 22 011-5300-6123 $ 405.00 ECAPITAL COMMERCIAL FINANCE GROUP 109783 09/15/2022 Janitoral service 05/2022 011-0000-2001 $ 405.00

Amount
Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: $ 604.40 9/29/2022 6:10:23 PM Page 6 of 15
LOS ALTOS HARDWARE INC 17035/1 09/29/2022 TOWN HALL KITCHEN ANTS 09/12/22 061-1480-6118 $ 43.63 LOS ALTOS HARDWARE INC 17129/1 09/29/2022 POP UP FRAME SUPPLIES 09/16/22 061-4300-6398 $ 25.08 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: $ 453.07 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 67829 09/15/2022 Advertisement 08/24/22 for Housing Element 011-3100-6207 $ 604.40 LOS ALTOS HARDWARE INC 16715/1 09/01/2022 SCREWS FOR REFLECTORS 061-4300-6398 $ 32.70 LOS ALTOS HARDWARE INC 16677/1 09/15/2022 STEERING FLUID 061-4300-6398 $ 94.79 LOS ALTOS HARDWARE INC 17010/1 09/29/2022 WW BARN TOILET REPAIR 09/10/22 011-5300-6118 $ 35.38 Vendor: LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC.

LIVE OAK ASSOCIATES, INC. 2495-022205 06/30/2022 WOODRAT RELOCATION-MAY 22 ROBLEDA PATH 042-6900-6206 $ 1,422.50 Vendor LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC. Total: $ 1,422.50 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 16590/1 09/01/2022 TOOLS-CORP YARD 061-4300-6398 $ 180.03 LOS ALTOS HARDWARE INC 16652/1 09/01/2022 PIPE-CORP YARD 061-4300-6398 $ 41.46 LEA & BRAZE ENGINEERING INC76060 09/28/2022 DEVELOP PATHWAY IMPROVEMENT PLAN 042-6900-6206 $ 3,087.50 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: $ 3,717.50 Vendor: LIANG01 - LIANG, WE LIEN
LIANG, WE LIEN 08.30.22 09/01/2022 REIMB. VARIOUS SUPPLIES-EV CHARGING STATIONS 041-6900-6622 $ 224.23 Vendor LIANG01 - LIANG, WE LIEN Total: $ 224.23
Vendor KNOPF94022 - KNOPF, CHRIS Total: $ 1,146.20
Vendor: LAOFERTA01 - LA OFERTA
LA OFERTA 052870 REISSUE 09/15/2022 DISPLAY ADS 7/22 AND 8/22 011-1300-6352 $ 4,480.00 Vendor LAOFERTA01 - LA OFERTA Total: $ 4,480.00
Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING INC76060 09/28/2022 TO INCLUDE ENGINEER'S TIME FOR PROJECT KICKOFF 042-6900-6206 $ 630.00 KNOPF, CHRIS Capio 08/29/2022 09/15/2022 Plane fare 08/29/22-09/04/22 011-1000-6308 $ 197.20 KNOPF, CHRIS Capio 08/29/2022 09/15/2022 Taxi 08/29/22-09/04/22 011-1000-6308 $ 118.91 KNOPF, CHRIS Capio 08/29/2022 09/15/2022 Breakfast 08/29/2 011-1000-6308 $ 22.04 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: $ 5,686.40 Vendor: KELLY90074 - KELLY MOORE PAINT COMPANY, INC
KELLY MOORE PAINT COMPANY, INC 1117-00000597636 09/29/2022 ACRYSHIELD FLAT, PAINT CARE RECOVERY FEE, DAP SILI 061-1480-6118 $ 75.00 Vendor KELLY90074 - KELLY MOORE PAINT COMPANY, INC Total: $ 75.00 Vendor: KNOPF94022 - KNOPF, CHRIS
KNOPF, CHRIS Capio 08/29/2022 09/15/2022 Lodging 08/29/22-09/04/22 011-1000-6308 $ 808.05 Vendor ICMA - ICMA Retirement Corp (Vantage Pt) Total: $ 49,213.62 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 252158 09/01/2022 SAFETY VESTS-LAH 061-4300-6325 $ 514.06 INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 252679 09/29/2022 SIGN-NO PARKING DUSK TO DAWN 011-4600-6341 $ 218.75 INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 252680 09/29/2022 SIGN COUNTRY WAY-LAH, ROUND SIGN, SQ SIGN POST 011-4600-6341 $ 4,953.59 ICMA Retirement Corp (Vantage Pt) 100276-PD 09.23.22 09/29/2022 PPE 09.23.22 PLAN 100276 061-0000-2204 $ 1,253.84 ICMA Retirement Corp (Vantage Pt) 100316-PD 09.23.22 09/29/2022 PPE 09.23.22 -PLAN# 100316 061-0000-2204 $ 7,811.78 ICMA Retirement Corp (Vantage Pt) 304465-PD 09.23.22 09/29/2022 PPE 09.23.22 PLAN 304465 061-0000-2204 $ 7,442.60 ICMA Retirement Corp (Vantage Pt) 100276-PD 09.09.22 09/15/2022 PLAN 100276-PPE 09.09.22 061-0000-2204 $ 1,253.84 ICMA Retirement Corp (Vantage Pt) 100316-PD 09.09.22 09/15/2022 PLAN 100316-PPE 09.09.22 061-0000-2204 $ 7,718.80 ICMA Retirement Corp (Vantage Pt) 304465-PD 09.09.22 09/15/2022 PLAN 3004465-PPE 09.09.2022061-0000-2204 $ 7,312.15 ICMA Retirement Corp (Vantage Pt) 100316-PD-7.29.22-ADJ09/01/2022 PLAN 100316-PPE 7.24.22-ADJ 061-0000-2204 $ 248.18 ICMA Retirement Corp (Vantage Pt) 100316-PD-8.26.22 09/01/2022 PLAN 100316-PPE-8.21.22 061-0000-2204 $ 2,990.14 ICMA Retirement Corp (Vantage Pt) 304465-PD-8.26.22 09/01/2022 PLAN 304465-PPE 8.21.22 061-0000-2204 $ 8,989.26 HOME DEPOT CREDIT SERVICES851405 09/15/2022 Watt Elements electric tank water heater 08/14/22 061-4300-6118 $ 570.25 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: $ 711.02 Vendor: ICMA - ICMA Retirement Corp (Vantage Pt)
ICMA Retirement Corp (Vantage Pt) 100276-PD 8.26.22 09/01/2022 PLAN 100276-PPE 8.21.22 061-0000-2204 $ 1,253.84 ICMA Retirement Corp (Vantage Pt) 100316-PD-7.29.22 09/01/2022 PLAN 100316 PPE 7.24.22-REISSUE CK 061-0000-2204 $ 2,939.19 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES6847948 09/15/2022 18V LXT Lithium ion cordless 5 in. 08/08/22 061-4300-6614 $ 140.77

Amount
MILLER, TIFFANY 001-003-2 09/01/2022 PURISSIMA PARK CONCESSION BLDG-CIP AUG 22 041-6900-6209 $ 6,380.00 MILLER, TIFFANY 002-02-2 09/01/2022 LAH-TOWNHALL PAINT & CARPET INTERIOR-CIP AUG 22 041-6900-6209 $ 5,775.00 Vendor MILLER05 - MILLER, TIFFANY Total: $ 16,057.51
9/29/2022 6:10:23 PM Page 7 of 15
MICHAEL LANG DESIGN 4816 09/29/2022 LAH-DESIGN COMMUNITY FIBER MAILER 011-1100-6207 $ 600.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: $ 3,100.00 Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 001-03 06/30/2022 PURISSIMA PARK CONCESSION BLDG PRMT JUN 22 041-6900-6209 $ 715.00 MILLER, TIFFANY 002-02 06/30/2022 TOWNHALL PAINT & CARPET INTERIOR REMODEL JUN 22 041-6900-6209 $ 3,187.51 MEYERS NAVE, A PROFESSIONAL CORPORATION 197252 09/01/2022 LAH FIRE CODE UPDATED ANALYSIS-JUL 22 011-1500-6112 $ 1,658.30 MEYERS NAVE, A PROFESSIONAL CORPORATION 196395 09/29/2022 28001 ELENA RD FENCE PERMIT (P21-0047) 07/31/2022 011-1500-6112 $ 234.84 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: $ 48,892.88 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 4802 09/01/2022 LAH-DESIGN-FALL/WINTER ACTIVITY GUIDE 22 011-1000-6304 $ 2,500.00 MEYERS NAVE, A PROFESSIONAL CORPORATION 196399 09/01/2022 LABORS & PERSONNEL MATTERS JUL 22 011-1500-6112 $ 2,451.40 MEYERS NAVE, A PROFESSIONAL CORPORATION 196400 09/01/2022 LINEBARGER-LAH 115CV282970 JUL 22 011-1500-6112 $ 346.08 MEYERS NAVE, A PROFESSIONAL CORPORATION 196401 09/01/2022 SEA LANDING-LAH JUL 22 011-1500-6112 $ 18,097.10 MEYERS NAVE, A PROFESSIONAL CORPORATION 196398 09/01/2022 7/2022 RECOG ADMIN FEE LEGAL SVCS-TM21-0001 011-0000-4685 $ (710.08) MEYERS NAVE, A PROFESSIONAL CORPORATION 196398 09/01/2022 7/2022 PASSTHRU REV LEGAL SVCS-TM21-0001 011-3100-4702 $ (7,100.82) MEYERS NAVE, A PROFESSIONAL CORPORATION 196398 09/01/2022 7/2022 PASSTHRU EXP LEGAL SVCS-TM21-0001 011-3100-6177 $ 7,100.82 MEYERS NAVE, A PROFESSIONAL CORPORATION 196397 09/01/2022 7/2022 PASSTHRU EXP LEGAL SVCS-APL22-0002 011-3100-6177 $ 346.08 MEYERS NAVE, A PROFESSIONAL CORPORATION 196398 09/01/2022 7/2022 BILLABLE LEGAL SVCS-TM21-0001 011-0000-2301 $ 7,100.82 MEYERS NAVE, A PROFESSIONAL CORPORATION 196398 09/01/2022 7/2022 ADMIN FEE LEGAL SVCS-TM21-0001 011-0000-2301 $ 710.08 MEYERS NAVE, A PROFESSIONAL CORPORATION 196397 09/01/2022 7/2022 BILLABLE LEGAL SVCS-APL22-0002 011-0000-2301 $ 346.08 MEYERS NAVE, A PROFESSIONAL CORPORATION 196397 09/01/2022 7/2022 RECOG ADMIN FEE LEGAL SVCS-APL22-0002 011-0000-4685 $ (34.61) MEYERS NAVE, A PROFESSIONAL CORPORATION 196397 09/01/2022 7/2022 PASSTHRU REV LEGAL SVCS-APL22-0002 011-3100-4702 $ (346.08) MEYERS NAVE, A PROFESSIONAL CORPORATION 196394 09/01/2022 LAH FIBER FRANCHISE AGREEMENT JUL 22 011-1500-6112 $ 1,176.26 MEYERS NAVE, A PROFESSIONAL CORPORATION 196396 09/01/2022 27101 MOODY RD JUL 22 011-1500-6112 $ 1,143.30 MEYERS NAVE, A PROFESSIONAL CORPORATION 196397 09/01/2022 7/2022 ADMIN FEE LEGAL SVCS-APL22-0002 011-0000-2301 $ 34.61 MEYERS NAVE, A PROFESSIONAL CORPORATION 196391 09/01/2022 SEWER LEGAL SVCS JUL 22 051-4800-6201 $ 2,235.10 MEYERS NAVE, A PROFESSIONAL CORPORATION 196392 09/01/2022 SB 9 IMPLEMENTATION ORDINANCE JUL 22 011-1500-6112 $ 1,081.50 MEYERS NAVE, A PROFESSIONAL CORPORATION 196393 09/01/2022 LAHCFD-POTENTIAL CONSOLIDATION ISSUE JUL 22 011-1500-6112 $ 72.10 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: $ 160.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURANCE COMPANY TS05957300 09.14.202209/29/2022 DENTAL INSURANCE 09.14.22 061-0000-2233 $ 5,764.31 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: $ 5,764.31 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIONAL CORPORATION 196390 09/01/2022 CITTY ATTORNEY SVCS JUL 22 011-1500-6201 $ 12,950.00 Vendor MCKINNEY01 - MCKINNEY, KYLE Total: $ 150.00
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 3527 09/01/2022 BASEBALL JERSEY 011-4120-6361 $ 1,601.84 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: $ 1,601.84
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICATIONS INC. 220925 09/15/2022 METRONET VHF REPEATERS SVC SEPT 2022 061-4300-6362 $ 160.00 Vendor KEAR94306 - MARY KEAR Total: $ 918.25
Vendor: MCGEE01 - MCGEE, RON
MCGEE, RON 08.11.22 09/01/2022 PYTHON RON'S SAFARI AT THE PARK-SUMMER 22 011-4110-6111 $ 406.00 Vendor MCGEE01 - MCGEE, RON Total: $ 406.00
Vendor: MCKINNEY01 - MCKINNEY, KYLE
MCKINNEY, KYLE 08.15.2022 09/01/2022 UMPIRE-ADULT SOFTBALL GAME011-4120-6361 $ 150.00 Vendor MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC. Total: $ 828.07 Vendor: MANAGEMENT45206 - MANAGEMENT PARTNERS INC.

MANAGEMENT PARTNERS INC.INV10936 09/29/2022 LAH PERFORMANCE EVALUATION CITY MANAGER 22 011-1100-6209 $ 1,500.00 Vendor MANAGEMENT45206 - MANAGEMENT PARTNERS INC. Total: $ 1,500.00 Vendor: KEAR94306 - MARY KEAR
MARY KEAR 090922 09/07/2022 TABLES, CHAIRS, WHITE CLOTH RENTALS-HOEDOWN 011-4120-6361 $ 918.25 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC.

MAGELLAN BEHAVIORAL HEALTH INC. 0031239394 09/29/2022 CLINICAL 1ST ANSWER EAP 1-5 CA 09/12/22 061-1470-6037 $ 828.07

Amount
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 PROTECTION ONE ALARM MONITORING INC 147153241 09/29/2022 BATTERY 12V-7AH SEALED LEAD LAH 061-1480-6398 $ 250.00 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: $ 392.84 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER SEPT 2022-2493 09/15/2022 Stonebrook Ave @ El Monte - BP 08.01-08.31.22 061-4300-6364 $ 129.65 9/29/2022 6:10:23 PM Page 8 of 15
PITNEY BOWES INC 3105652010 09/01/2022 ACT# 0010036381-SENDPRO C AUTO-6.30-9.29.22 061-1480-6402 $ 430.00 PITNEY BOWES INC 1328-08.30.22 09/29/2022 ACT# 8000-9000-1096-1328 POSTAGE 08/30/22 061-1480-6402 $ 255.21 Vendor PITNEY15250 - PITNEY BOWES INC Total: $ 1,331.58 Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM MONITORING INC 146858905 09/01/2022 24HR ALARM MONITORING SEPT 22 061-1480-6118 $ 142.84 PETTY CASH 7.16-8.12.22 09/01/2022 PETTY CASH REIMB- 7.16-8.12.22061-1480-6332 $ 66.32 PETTY CASH 7.16-8.12.22 09/01/2022 PETTY CASH REIMB- 7.16-8.12.22061-1480-6398 $ 560.00 Vendor PETTY03 - PETTY CASH Total: $ 730.76
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1328-8.14.22 09/01/2022 ACT# 8000-9000-1096-1328-POSTAGE JUL-AUG 22 061-1480-6303 $ 646.37 Vendor PETRICK01 - PETRICK, MARY SUSAN Total: $ 75.00
Vendor: PETTY03 - PETTY CASH
PETTY CASH 7.16-8.12.22 09/01/2022 PETTY CASH REIMB- 7.16-8.12.22011-1300-6207 $ 7.50 PETTY CASH 7.16-8.12.22 09/01/2022 PETTY CASH REIMB- 7.16-8.12.22011-1400-6398 $ 16.99 PETTY CASH 7.16-8.12.22 09/01/2022 PETTY CASH REIMB- 7.16-8.12.22011-3100-6398 $ 79.95 Vendor: PaloAlto94306 - PALO ALTO SHELL
PALO ALTO SHELL 8108549 09/15/2022 Emissions check for 2007 Ford Escape hybrid 061-4400-6117 $ 58.50 PALO ALTO SHELL 8108559 09/15/2022 Emissions check for 2008 Ford F-250 061-4400-6117 $ 58.50 Vendor PaloAlto94306 - PALO ALTO SHELL Total: $ 117.00
Vendor: PETRICK01 - PETRICK, MARY SUSAN
PETRICK, MARY SUSAN 81522 09/01/2022 HOEDOWN DANCE CALLING 011-4120-6361 $ 75.00 Vendor PGE95899 - P G & E Total: $ 4,977.58
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2209 09/15/2022 Emergency & Planning Consulting Service 08/2022 021-6100-6199 $ 8,837.50 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: $ 8,837.50 P G & E 4405682412-9-09/22 09/29/2022 SEWER# 4405682412-9 -08/10-09/08/22 051-4800-6363 $ 396.39 P G & E 4405682412-9-09/22 09/29/2022 TOWN HALL# 4405682412-9 -08/10-09/08/22 061-1480-6363 $ 1,524.52 P G & E 4405682412-9-09/22 09/29/2022 CORP YARD# 4405682412-9 -08/10-09/08/22 061-4300-6363 $ 318.09 P G & E 4405682412-9-8.19.22 09/01/2022 ACT# 4405682412-9-8.19.22 061-1480-6363 $ 1,191.80 P G & E 4405682412-9-8.19.22 09/01/2022 ACT# 4405682412-9-8.19.22 061-4300-6363 $ 329.28 P G & E 4405682412-9-09/22 09/29/2022 STREET# 4405682412-9 -08/10-09/08/22 011-4600-6363 $ 326.91 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-134359 09/29/2022 CAMSHAFT SEN, 1GALANTIFREZ, GL-WIPER FLD, PAPER 061-4400-6351 $ 136.26 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: $ 136.26 Vendor: PGE95899 - P G & E
P G & E 4405682412-9-8.19.22 09/01/2022 ACT# 4405682412-9-8.19.22 011-4600-6363 $ 389.19 P G & E 4405682412-9-8.19.22 09/01/2022 ACT# 4405682412-9-8.19.22 051-4800-6363 $ 501.40 NBS GOVERNMENT FINANCE GROUP 202209-2073 09/29/2022 DISTRICT ADM-SEWER/STORM/STANDBY-SEWER 051-4800-6199 $ 6,069.49 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: $ 8,362.17 Vendor: OAK95031 - OAK ALARM CO
OAK ALARM CO 26765 09/15/2022 OKEEFE LN Lift Station Alarm monitoring quaterly 051-4800-6118 $ 75.00 Vendor OAK95031 - OAK ALARM CO Total: $ 75.00
MUNICIPAL RESOURCE GROUP, LLC 03-00-449 09/01/2022 STANDING COMMITTEE PROCESS IMPROV-7.22 011-1700-6209 $ 3,881.25 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: $ 3,881.25 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE GROUP 202209-2073 09/29/2022 DISTRICT ADM-SEWER/STORM/STANDBY-EASTBROOK 051-4800-6199 $ 2,253.68 NBS GOVERNMENT FINANCE GROUP 202209-2073 09/29/2022 PROPERTY DATA 09/15/22 051-4800-6199 $ 39.00 Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: MOORE04 - MOORE IACOFANO GOLTSMAN, INC.

MOORE IACOFANO GOLTSMAN, INC. 0077045 09/29/2022 LAH COMMUNITY NEEDS ASSESSMENT AUGUST 22 041-6900-6199 $ 8,525.00 Vendor MOORE04 - MOORE IACOFANO GOLTSMAN, INC. Total: $ 8,525.00 Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC

Amount
Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: $ 636.88 9/29/2022 6:10:23 PM Page 9 of 15
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 STAPLES BUSINESS CREDIT 7363141449-0-4 09/01/2022 OFFICE SUPPLIES-7362602352-1-1 CRM 061-1480-6301 $ (80.74) STAPLES BUSINESS CREDIT 7363644399-0-1 09/01/2022 VOLUNTEER GIFTS & OFFICE SUPPLIES 011-1100-6361 $ 79.31 STAPLES BUSINESS CREDIT 7363644399-0-1 09/01/2022 VOLUNTEER GIFTS & OFFICE SUPPLIES 061-1480-6301 $ 93.34 STAPLES BUSINESS CREDIT 7363141449-0-3 09/01/2022 OFFICE SUPPLIES 061-1480-6301 $ 14.18 STAPLES BUSINESS CREDIT 7363141449-0-4 09/01/2022 OFFICE SUPPLIES 061-1480-6301 $ 90.02 STAPLES BUSINESS CREDIT 7363141449-0-4 09/01/2022 OFFICE SUPPLIES-7362602352-2-1 061-1480-6301 $ 80.74 STAPLES BUSINESS CREDIT 7362602352-0-1 09/01/2022 KITCHEN AND OFFICE SUPPLIES061-1480-6398 $ 23.28 STAPLES BUSINESS CREDIT 7363141449-0-1 09/01/2022 OFFICE SUPPLIES 061-1480-6301 $ 14.18 STAPLES BUSINESS CREDIT 7363141449-0-2 09/01/2022 OFFICE SUPPLIES 061-1480-6301 $ 16.90 Vendor SILICON04 - SILICON VALLEY PAVING, INC Total: $ 142,557.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7361771389-0-1 09/01/2022 KITCHEN & OFFICE SUPPLIES 061-1480-6301 $ 47.99 STAPLES BUSINESS CREDIT 7361771389-0-1 09/01/2022 KITCHEN & OFFICE SUPPLIES 061-1480-6398 $ 25.17 STAPLES BUSINESS CREDIT 7362602352-0-1 09/01/2022 KITCHEN AND OFFICE SUPPLIES061-1480-6301 $ 232.51 Vendor SIDESADDLE - SIDESADDLE & CO Total: $ 1,350.00
Vendor: SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC
SIERRA PACIFIC TURF SUPPLY INC0627002-IN 09/01/2022 MATERIALS-ROAD REHAB CIP 046-6900-6399 $ 10,077.91 Vendor SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC Total: $ 10,077.91 Vendor: SILICON04 - SILICON VALLEY PAVING, INC
SILICON VALLEY PAVING, INC 999008986 09/29/2022 PULVERIZE EXISTING MATERIAL, OFF-HAUL 09/19/22 041-6900-6622 $ 142,557.00 Vendor SCVURPPP - SANTA CLARA VLY URBAN RUNOFF PLTN PRVTN PRGM Total: $ 22,330.00 Vendor: SHAPE94588 - SHAPE INC.

SHAPE INC. 1357 09/01/2022 BASIC REPAIR KIT,FLS LEVEL SENSOR-PURISSIMA PUMP S 019-1101-6615 $ 4,659.22 Vendor SHAPE94588 - SHAPE INC. Total: $ 4,659.22
Vendor: SIDESADDLE - SIDESADDLE & CO
SIDESADDLE & CO 08.15.22 09/01/2022 BLUEGRASS BAND-HOEDOWN EVENT 011-4120-6361 $ 1,350.00 SANTA CLARA COUNTY SHERIFF'S DEPT 1800082674 09/01/2022 ADVANCE FOR LAW ENFORCEMENT SVS AUG 22 011-2100-6152 $ 186,540.33 SANTA CLARA COUNTY SHERIFF'S DEPT 1800082729 09/15/2022 Advance for Law Enforcement Svs (Sept 2022) 011-2100-6152 $ 186,540.33 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: $ 591,817.99 Vendor: SCVURPPP - SANTA CLARA VLY URBAN RUNOFF PLTN PRVTN PRGM SANTA CLARA VLY URBAN RUNOFF PLTN PRVTN PRGM 2022.23.04 09/01/2022 SCVURPPP PROGRAM ASSESSMENT FY22-23 011-4500-6315 $ 22,330.00 ROBUSTELLI, SARAH GUALTIERICAPIO 08/29/2022 09/15/2022 Hotel 08/29/22-09/04/22 011-1000-6308 $ 704.00 Vendor ROBUSTELLI94022 - ROBUSTELLI, SARAH GUALTIERI Total: $ 898.03 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF'S DEPT 1800082192 06/30/2022 LAW ENFORCEMENT SVCS FINAL BILLING FY 21/22 011-2100-6152 $ 32,197.00 SANTA CLARA COUNTY SHERIFF'S DEPT 1800082674 09/01/2022 ADVANCE FOR LAW ENFORCEMENT SVS JUL 22 011-2100-6152 $ 186,540.33 Vendor: REICHENTAL01 - REICHENTAL, JONATHAN
REICHENTAL, JONATHAN 1227 09/01/2022 3YR IT STRATEGY FINAL PAYMENT 061-1480-6209 $ 9,500.00 Vendor REICHENTAL01 - REICHENTAL, JONATHAN Total: $ 9,500.00 Vendor: ROBUSTELLI94022 - ROBUSTELLI, SARAH GUALTIERI
ROBUSTELLI, SARAH GUALTIERICAPIO 08/29/2022 09/15/2022 Meals 08/29/22-09/04/22 011-1000-6308 $ 46.65 ROBUSTELLI, SARAH GUALTIERICAPIO 08/29/2022 09/15/2022 Taxi 08/29/22-09/04/22 011-1000-6308 $ 147.38 PURISSIMA HILLS WATER SEPT 2022-4643 09/15/2022 Arastradero C2 Pathway Irrigation- BP 8.01-8.31.22 011-4740-6364 $ 32.18 Vendor V0980 - PURISSIMA HILLS WATER Total: $ 6,103.18
Vendor: REDDICK01 - REDDICK, ERIC
REDDICK, ERIC ERIC091422 09/15/2022 Hoedown Quilt Laundry 63 lbs. 011-4120-6361 $ 157.00 Vendor REDDICK01 - REDDICK, ERIC Total: $ 157.00
PURISSIMA HILLS WATER SEPT 2022-3112 09/15/2022 Elena & Purissima Sewer Lift Station BP 8.01-8.31. 051-4800-6364 $ 44.81 PURISSIMA HILLS WATER SEPT 2022-3760 09/15/2022 26379 Fremont Rd Recreation Office BP 8.01-8.31.22 061-1480-6364 $ 44.81 PURISSIMA HILLS WATER SEPT 2022-4523 09/15/2022 Fremont Rd Pathway Irrigation - BP 8.01-8.31.22 011-4740-6364 $ 41.98 PURISSIMA HILLS WATER SEPT 2022-2498 09/15/2022 26379 Fremont Road - Heritage House BP 8.01-8.31.2 061-1480-6364 $ 269.32 PURISSIMA HILLS WATER SEPT 2022-2500 09/15/2022 Little League Field - BP 8.01-8.31.22 011-5100-6364 $ 4,731.12 PURISSIMA HILLS WATER SEPT 2022-2501 09/15/2022 27400 Purissima road - Corp Yard AP 8.01.22-8.31.2 061-4300-6364 $ 82.70 Vendor Name Payable Number Post Date Description (Item) Account Number PURISSIMA HILLS WATER SEPT 2022-2496 09/15/2022 26379 Fremont Roadk - LAH - BP 08.01-08.31.22 061-1480-6364 $ 571.70 PURISSIMA HILLS WATER SEPT 2022-2497 09/15/2022 26379 Fremont Road - Irrigation - BP 8.01-8.31.22 061-1480-6364 $ 154.91

Amount
Vendor VERIZON75266 - VERIZON WIRELESS Total: $ 803.81
9/29/2022 6:10:23 PM Page 10 of 15
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-3300-6362 $ 201.98 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 061-1480-6362 $ 40.01 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 061-4300-6362 $ 149.36 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-1400-6362 $ 58.74 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-3100-6362 $ 78.75 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-3200-6362 $ 98.75 Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-1000-6362 $ 58.74 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-1200-6362 $ 58.74 VERIZON WIRELESS 9914185101 09/01/2022 ACT# 472540632-00001-8.24-9.23.22 011-1300-6362 $ 58.74 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 126786 09/01/2022 DIESEL FUEL AUG 22 061-4400-6342 $ 2,251.00 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: $ 2,251.00 Vendor: VERIZON02 - VERIZON COMMUNICATIONS INC
VERIZON COMMUNICATIONS INC500000020650 09/29/2022 MONTHLY RECURRING CHARGES #100000112- 9/13/22 061-1480-6398 $ 678.87 Vendor VERIZON02 - VERIZON COMMUNICATIONS INC Total: $ 678.87 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE481321347 09/15/2022 500-0609130-000 POOL 4 BLACK & WHITE 061-1480-6402 $ 724.26 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: $ 724.26 Vendor: USPS - US POSTAL SERVICE
US POSTAL SERVICE 09/19/2022 09/29/2022 REIMBURSEMENT FOR BULK PACKAGE 09/19/2022 061-1480-6303 $ 7,000.00 Vendor USPS - US POSTAL SERVICE Total: $ 7,000.00
Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: $ 7,249.51 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-00886976 09/01/2022 STD RSTRM SVC-AUG 22-SUMMER CAMP 011-5300-6398 $ 141.83 UNITED SITE SERVICES INC INV-00958507 09/29/2022 STD SVCS 08/29-09/25/22 WESTWIND BARN 08/29/22 011-5300-6398 $ 141.83 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: $ 283.66 Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: $ 2,203.78 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 11841 09/01/2022 PRINTING-OUR TOWN NEWSLETTERS SEPT 2022 011-1700-6304 $ 4,826.82 UNITED CRAFTSMEN INC 11852 09/01/2022 BUSINESS CARDS-E. LING 011-3100-6304 $ 163.70 UNITED CRAFTSMEN INC 11866 09/29/2022 PRINTING & MAILING SVC FOR 3064 POSTCARDS, PRINTED 011-1100-6207 $ 2,258.99 UNION SECURITY INSURANCE COMPANY 925773-0001 10.2022 09/29/2022 EMPLOYEE AD&D 10.2022 061-0000-2225 $ 107.88 UNION SECURITY INSURANCE COMPANY 925773-0001 10.2022 09/29/2022 EMPLOYEE LTD ADJ 10.2022 061-0000-2225 $ 5.25 UNION SECURITY INSURANCE COMPANY 925773-0001 10.2022 09/29/2022 EMPLOYEE LTD 10.2022 061-0000-2226 $ 1,254.58 Vendor TOWILL01 - TOWILL INC Total: $ 2,619.50
Vendor: TYLER10591 - TYLER BUSINESS FORMS
TYLER BUSINESS FORMS INVOICE-74594 09/29/2022 1099-MISC & 1099-NEC FORMS2022 011-1400-6399 $ 295.67 Vendor TYLER10591 - TYLER BUSINESS FORMS Total: $ 295.67 Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE COMPANY 925773-0001 10.2022 09/29/2022 EMPLOYEE LIFE INS 10.2022 061-0000-2225 $ 836.07 Vendor: TORABI01 - TORABI, SOLMAZ
TORABI, SOLMAZ BLD21-0362-FD 09/01/2022 REFUND DEPOSIT-26425 ARIC LN-BLD21-0362-FD 011-0000-2303 $ 2,394.00 TORABI, SOLMAZ BLD21-0314-FD 09/29/2022 FINALIZE 06/24/2022 #BLD21-0314 011-0000-2303 $ 1,170.00 Vendor TORABI01 - TORABI, SOLMAZ Total: $ 3,564.00
Vendor: TOWILL01 - TOWILL INC
TOWILL INC 05-5151 09/29/2022 LABOR 4/28/22-5/31/22 042-6900-6209 $ 2,619.50 Vendor STETA01 - STETA, EMINA Total: $ 251.75
Vendor: SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC.

SYSERCO ENERGY SOLUTIONS, INC. 21248 06/30/2022 DESIGN & ENGINEERING-LAH SES RESILIENCY 041-6900-6206 $ 84,395.00 SYSERCO ENERGY SOLUTIONS, INC. 21248-2 09/01/2022 BESS, SWITCHGEAR, CONTROLLER-SES RESILIENCY-CIP 041-6900-6623 $ 219,164.40 Vendor SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC. Total: $ 303,559.40 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: STETA01 - STETA, EMINA
STETA, EMINA 09.22.2022 09/29/2022 PALEOSAUSAGE, HOT LINKS, TRITIP, DRUM, SALMON ETC 061-1480-6361 $ 251.75

Amount
Vendor: ZUNINO01 - ZUNINO, VINCE
ZUNINO, VINCE ZUNINO 09.20.22 09/29/2022 GIANT PUMPKIN REIMBURSEMENT 09/20/22 011-4120-6361 $ 500.00 Vendor ZUNINO01 - ZUNINO, VINCE Total: $ 500.00
Grand Total: $ 1,670,068.54
9/29/2022 6:10:23 PM Page 11 of 15
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 Vendor WESTCOAST01 - WEST COAST CODE CONSULTANTS INC. Total: $ 1,912.50 Vendor: YU10 - YU, ALLEN
YU, ALLEN BLD19-0168 09/01/2022 REFUND DEPOSIT 12468 CASA MIA WAY BLD19-0168 011-0000-2301 $ 15,135.84 YU, ALLEN BLD19-0168-GAS 09/01/2022 REFUND DEPOSIT 12468 CASA MIA WAY BLD19-0168-GAS 011-0000-2303 $ 20,000.00 Vendor YU10 - YU, ALLEN Total: $ 35,135.84
Vendor WALATKA - WALATKA, PAM Total: $ 900.00
Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2022/23-054 09/29/2022 MAINTENANCE SERVICE AGREEMENT 08/2022 051-4800-6140 $ 32,744.77 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: $ 32,744.77 Vendor: WESTCOAST01 - WEST COAST CODE CONSULTANTS INC.

WEST COAST CODE CONSULTANTS INC. 222-07-LAH-03 09/01/2022 PERMIT TECHNICIAN JUL 22 011-3100-6199 $ 1,912.50 VISION SERVICE PLAN INSURANCE CO 816118483 09/29/2022 VISION OCTOBER 22 061-0000-2233 $ 551.83 VISION SERVICE PLAN INSURANCE CO 816118487 09/29/2022 VISION OCTOBER 22 COBRA 061-0000-2233 $ 30.79 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: $ 1,140.96 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 08.11.22 09/01/2022 PAM'S YOGA FITNESS SUMMER SESSION 011-4110-6111 $ 900.00 VICTORIA DYE EQUESTRIAN, LLCEQUESTRIAN092222 09/29/2022 ADULT HORSEBACK RIDING 011-5300-6111 $ 1,012.50 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: $ 18,505.98 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURANCE CO 815888242 09/01/2022 VISION SEPT 2022 061-0000-2233 $ 544.72 VISION SERVICE PLAN INSURANCE CO 815888249 09/01/2022 VISION COBRA SEPT 22 061-0000-2233 $ 13.62 VICTORIA DYE EQUESTRIAN, LLC08.08.22 09/01/2022 SUMMER RIDING CAMP WEEK 7011-5300-6111 $ 8,362.50 VICTORIA DYE EQUESTRIAN, LLC9727 09/15/2022 Water reimbursement 7/1/22-8/1/22 011-5300-6364 $ 1,462.23 VICTORIA DYE EQUESTRIAN, LLCEQUESTRIAN092222 09/29/2022 PLAYDATES & PONIES (FALL) 011-5300-6111 $ 656.25 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC08.08.22 09/01/2022 SUMMER RIDING CAMP WEEK 8011-5300-6111 $ 7,012.50

Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 011-3100-6338 Data Service Subscriptions $ 100.00
011-3100-6362 Telephone $ 78.75
011-3100-6398 Other General Expense $ 347.72
011-3120-6111 Contract Personnel $ 9,460.00
011-3200-4301 Building Permits $ 350.00
9/29/2022 6:10:23 PM Page 12 of 15
011-3100-4703 Contract Planner Charge Backs $ (3,106.50) 011-3100-6175 Contract Services - Billable $ 3,106.50
011-3100-6177 Attorney Fees - Billable $ 7,446.90
011-3100-6199 Other Contract Services $ 1,912.50
011-3100-6207 Advertising/Publishing $ 1,016.90
011-3100-6304 Printing, copying & scanning $ 4,051.20
011-1500-6201 Legal - City Attorney $ 12,950.00
011-1700-6209 Other Program & Proj Consult $ 3,881.25
011-1700-6304 Printing, copying & scanning $ 4,826.82
011-1700-6361 Special Events & Awards $ 332.45
011-2100-6152 Law Enforcement $ 591,817.99
011-3100-4702 Attorney's Fees $ (7,446.90)
011-1400-6199 Other Contract Services $ 695.00
011-1400-6203 Audit & Financial $ 150.00
011-1400-6362 Telephone $ 58.74
011-1400-6398 Other General Expense $ 67.58
011-1400-6399 Other Supplies/Materials $ 295.67
011-1500-6112 Legal - Special Projects $ 26,260.88
011-1300-6209 Other Program & Proj Consult $ 250.00
011-1300-6301 Office Supplies $ 141.60
011-1300-6352 Election Expense $ 4,480.00
011-1300-6362 Telephone $ 58.74
011-1300-6398 Other General Expense $ 326.56
011-1400-6111 Contract Personnel $ 3,181.08
011-1100-6209 Other Program & Proj Consult $ 1,500.00
011-1100-6361 Special Events & Awards $ 25,622.33
011-1200-6302 City Membership $ 400.00
011-1200-6362 Telephone $ 58.74
011-1200-6398 Other General Expense $ 111.76
011-1300-6207 Advertising/Publishing $ 7.50
011-0000-2303 Bond Deposits $ 32,392.00
011-0000-4685 Administrative Charge $ (1,055.34)
011-1000-6304 Printing, copying & scanning $ 9,523.83
011-1000-6308 Travel & Meetings $ 2,044.23
011-1000-6362 Telephone $ 58.74
011-1100-6207 Advertising/Publishing $ 2,858.99
051 - SEWER FUND $ 44,439.54
061 - GENERAL SERVICE FUND $ 127,582.71
Grand Total: $ 1,670,068.54
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneous $ 9,218.20
011-0000-2001 Accounts Payable $ 405.00
011-0000-2301 Planning Deposits $ 29,666.08
Fund Summary
Fund Payment Amount
011 - GENERAL FUND $ 953,892.08
019 - ARPA - AMERICAN RESCUE PLAN ACT $ 4,659.22
021 - COPS FUND $ 9,260.97
041 - GENERAL CIP FUND $ 485,753.74
042 - PATHWAYS CIP $ 14,243.34
045 - DRAINAGE CIP $ 1,898.40
046 - STREET CIP $ 28,338.54
Report Summary

9/29/2022 6:10:23 PM Page 13 of 15
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 051-4800-6199 Other Contract Services $ 8,362.17
051-4800-6201 Legal - City Attorney $ 2,235.10
051-4800-6362 Telephone $ 79.90
051-4800-6363 Electric $ 897.79
051-4800-6364 Water $ 44.81
061-0000-2204 Deferred Comp Payable $ 49,213.62
045-6900-6206 Engineering Consultants $ 1,898.40
046-6900-6206 Engineering Consultants $ 13,350.00
046-6900-6399 Other Supplies/Materials $ 10,077.91
046-6900-6622 Site Improvements $ 4,910.63
051-4800-6118 Facility Maint & Security $ 75.00
051-4800-6140 Sewer Maintenance Work $ 32,744.77
041-6900-6622 Site Improvements $ 151,949.71
041-6900-6623 Building & Bldg Improvements $ 219,164.40 041-6910-6616 Vehicles & Accessories $ 722.12
042-6900-6206 Engineering Consultants $ 5,140.00
042-6900-6209 Other Program & Proj Consult $ 2,619.50
042-6900-6399 Other Supplies/Materials $ 6,483.84
021-6100-6199 Other Contract Services $ 8,837.50
021-6100-6362 Telephone $ 423.47
041-6900-6199 Other Contract Services $ 8,525.00
041-6900-6204 Geological Consultants $ 4,940.00
041-6900-6206 Engineering Consultants $ 84,395.00
041-6900-6209 Other Program & Proj Consult $ 16,057.51
011-5300-6122 Lawncare/Landscaping $ 1,500.00
011-5300-6123 Housekeeping $ 810.00
011-5300-6362 Telephone $ 51.84
011-5300-6364 Water $ 1,462.23
011-5300-6398 Other General Expense $ 283.66
019-1101-6615 Machinery& Equipment $ 4,659.22
011-5100-6130 Pest Control $ 650.00
011-5100-6199 Other Contract Services $ 308.72
011-5100-6364 Water $ 4,846.48
011-5100-6398 Other General Expense $ 3,220.00
011-5300-6111 Contract Personnel $ 17,043.75
011-5300-6118 Facility Maint & Security $ 35.38
011-4600-6363 Electric $ 716.10
011-4740-6125 Pathways Maintenance $ 5,500.00
011-4740-6341 Signs $ 1,149.59
011-4740-6364 Water $ 74.16
011-5100-6122 Lawncare/Landscaping $ 750.00
011-5100-6123 Housekeeping $ 790.00
011-3300-6398 Other General Expense $ 98.14
011-4110-6111 Contract Personnel $ 1,306.00
011-4120-6361 Special Events & Awards $ 6,043.96
011-4500-6315 Permits for Operation $ 22,330.00
011-4600-6145 Traffic Signal Maintenance $ 1,346.00
011-4600-6341 Signs $ 5,172.34
011-3200-6338 Data Service Subscriptions $ 100.00
011-3200-6362 Telephone $ 98.75
011-3300-6117 Equipment Maint & Repair $ 300.00
011-3300-6304 Printing, copying & scanning $ 2,402.22
011-3300-6309 Instruction & Training $ 2,142.77
011-3300-6362 Telephone $ 201.98
Account Summary
Account Number Account Name Payment Amount
011-3200-6111 Contract Personnel $ 8,608.00
011-3200-6114 Contract Plan Checks $ 61,817.02
011-3200-6199 Other Contract Services $ 18,942.00
011-3200-6304 Printing, copying & scanning $ 3,887.50

467226-23 $ 14,988.54
467227 $ 13,350.00
APL22-0002 $ 380.69
BLD19-0168 $ 15,135.84
BLD19-0168-GAS $ 20,000.00
BLD20-0506-FD $ 828.00
9/29/2022 6:10:23 PM Page 14 of 15
Expense Approval Report Payment Dates: 09/01/2022 - 09/30/2022 410215 $ 7,095.00
410218 $ 303,559.40
410221 $ 9,392.71
410222 $ 142,557.00
410228 $ 4,940.00
427906 $ 7,906.34
427909 $ 3,717.50
427912 $ 2,619.50
467209 $ 1,898.40
Grand Total: $ 1,670,068.54
Project Account Summary
Project Account Key Payment Amount
**None** $ 1,043,983.47
111711 $ 4,826.82
111730 $ 3,881.25
111765 $ 332.45
211700 $ 25,622.33
410213 $ 17,487.51
061-4300-6398 Other General Expense $ 708.62
061-4300-6504 Non Capital - Tools & Equipmnt $ 2,245.14 061-4300-6614 Tools & Equipment $ 140.77
061-4400-6117 Equipment Maint & Repair $ 117.00
061-4400-6342 Gas and Oil $ 2,750.03
061-4400-6351 Auto & Equipment Parts $ 136.26
061-4300-6118 Facility Maint & Security $ 700.03
061-4300-6324 Uniforms $ 885.25
061-4300-6325 Safety Gear $ 514.06
061-4300-6362 Telephone $ 362.34
061-4300-6363 Electric $ 647.37
061-4300-6364 Water $ 212.35
061-1480-6361 Special Events & Awards $ 469.37
061-1480-6362 Telephone $ 1,870.97
061-1480-6363 Electric $ 2,716.32
061-1480-6364 Water $ 1,156.10
061-1480-6398 Other General Expense $ 2,846.43
061-1480-6402 Office Mach & Furniture Rental $ 1,409.47 061-1480-6209 Other Program & Proj Consult $ 18,170.00
061-1480-6301 Office Supplies $ 642.63
061-1480-6303 Postage $ 7,646.37
061-1480-6310 On-Line Service $ 187.48
061-1480-6313 Computer Software $ 945.06
061-1480-6332 Town Recruitment $ 66.32
061-1470-6037 Employee Assistance Program $ 828.07
061-1480-6111 Contract Personnel $ 12,552.00
061-1480-6118 Facility Maint & Security $ 600.82
061-1480-6122 Lawncare/Landscaping $ 1,860.00
061-1480-6123 Housekeeping $ 5,435.80
061-1480-6208 Programming & Computer $ 437.61
Account Summary
Account Number Account Name Payment Amount
061-0000-2225 Life Insurance Payable $ 949.20
061-0000-2226 Long Term Disability Payable $ 1,254.58
061-0000-2233 Dental & Vision Insurance Payable $ 6,905.27

9/29/2022 6:10:23 PM Page 15 of 15
P26412 $ 360.00
P44116-LD $ 5,000.00
R4120-12 $ 500.00
R4120-18 $ 1,901.84
R4120-21 $ 531.56
R4120-8 $ 2,868.84
TM21-0001 $ 7,810.90
Grand Total: $ 1,670,068.54
Project Account Summary
Project Account Key Payment Amount
BLD21-0314-FD $ 1,170.00
BLD21-0362-FD $ 2,394.00
ER22-0004 $ 2,526.15
ER22-0005 $ 891.00
P1505 $ 3,000.00
P19316 $ 2,369.00
P24903 $ 192.50

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: MOTION TO RE-AUTHORIZE REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE TOWN OF LOS

ALTOS HILLS, INCLUDING ALL ASSOCIATED COMMITTEES,

DUE TO THE IMMINENT RISKS TO THE HEALTH AND SAFETY

OF ATTENDEES AND MAKING RELATED FINDINGS PURSUANT
TO AB 361
FROM: Steve Mattas, City Attorney
RECOMMENDATION:

It is recommended that the City Council of the Town of Los Altos Hills (“Council”), on behalf of itself and Town Committees make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated agencies, authorities, and committees, and make related findings pursuant to AB 361.

BACKGROUND:

On September 16, 2021, the Council approved a motion to continue conducting all legislative body meetings through teleconference and made required findings pursuant to AB 361 [Government Code Section 54953(e)(1)]. On October 21, 2021, the Council approved a resolution to continue conducting Council meetings, and all associated committee meetings, remotely due to an ongoing state of emergency and imminent risks to the health or safety of attendees if the meetings are held in person. The Council made findings that the requisite conditions exist for the legislative bodies of the Commission to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953.

Pursuant to Government Code Section 54953(e)(3), in order for all legislative bodies to continue meeting remotely, the Board must declare every 30 days that:

1. The legislative body has reconsidered the circumstances of the state of emergency; and

2. Either the state of emergency continues to directly impact the ability of the members to meet safely in person, or State or local officials continue to impose or recommend measures to promote social distancing.

Emergency conditions persist in Santa Clara County and throughout the state. The Governor’s State of Emergency, declared on March 4, 2020, is ongoing. The local proclamation of emergency, made by the Santa Clara County Board of Supervisors on February 10, 2020 ratifying the Santa Clara County Health Officer’s declaration of a AGENDA ITEM #4.D

Staff Report to City Council Page 2
Motion to Re-Authorize Remote Teleconference Meetings (AB 361) October 20, 2022
local health emergency due to COVID-19, continues to exist until its termination is proclaimed by the Santa Clara County Board of Supervisors. On March 19, 2020, the Council proclaimed a local emergency due to the COVID-19 pandemic and has continued to confirm the existence of a local emergency.

Due to the continued threat of COVID-19, the Council continues to implement multiple layers of protection against COVID-19, including physical distancing, for the safety of employees and members of the public. The Centers for Disease Control and Prevention (“CDC”) continues to recommend physical distancing of at least six (6) feet from others outside of the household. Because of the rise in cases due to the Delta variant of COVID19, the Council is concerned about the health and safety of all individuals who intend to attend meetings of the Town’s legislative bodies, including City Council and advisory body and committee meetings. The ongoing state of emergency related to COVID-19, as declared by the Governor, the County Board of Supervisors, and Council, continues to directly impact the ability of members of the legislative bodies of the Council to meet safely in person, due to imminent risks to the health and safety of attendees if the meetings are held in person.

DISCUSSION:

It is recommended that the Council, on behalf of itself and its committees, make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated advisory bodies, agencies, authorities, and committees, due to the ongoing state of emergency and imminent risks to the health and safety of attendees if the meetings are held in person.

FISCAL IMPACT:

There is no additional fiscal impact to continue remote teleconference meetings.

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION OF THE CITY COUNCIL AUTHORIZING DECEMBER 27- 30, 2022 TOWN HALL CLOSURE
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Approve a resolution authorizing the closure of Town Hall for the winter holiday period beginning on Tuesday, December 27, 2022 and extending to Friday, December 30, 2022.

BACKGROUND:

Record retention, professional development and emergency training are three important but often neglected functions. Closing the office to the public the week of Christmas has shown great success in this matter. Staff will use this time to archive documents and complete their emergency training and professional development classes.

For 2022, Christmas Eve falls on Saturday and Christmas Day on Sunday. According to the City Council approved Personnel Rules & Regulations, the Town’s official holiday closure is Friday, December 23, 2022; Monday, December 26, 2022.

DISCUSSION:

Staff would like to request Tuesday, December 27 through Friday, December 30 as Town Hall closure days for purposes of training and records retention.

The plan for this period is as followed:

December 23 and 26, 2022 Official Holiday --
December 27-30, 2022 Closed to Public Professional Development / Records Retention
January 2, 2023 Official Holiday --
Town Staff is expected to be in the office on December 27-December 30 and will be given the opportunity to archive their paper files, electronic files, and email accounts. Alternatively, Staff may choose to take time off and use their accrued leave in the following order.

1. Administrative leave/Compensatory time

2. Vacation
AGENDA ITEM #4.E
S.R.

P.P.

Staff Report to City Council Page 2
Holiday Closure
October 20, 2022

3. Employees may, at their option, elect to take time off without pay during this period if they do not have any accrual balances. Other than PERS retirement contributions, the Town’s payment towards benefits will not be impacted if an employee takes this time off without pay.

Staff will ensure that adequate staffing is available for call back, should there be any emergencies necessitating a response.
• Emergency services will remain available upon request through the Santa Clara County Dispatch (911). Initial response on urgent Code Enforcement matters will also be handled by the Office of the Sheriff consistent with after-hours procedures • Public Works Maintenance Crew will remain “on call” and may be required to continue to operate during the administrative office closure period to respond to any weather-related incidents and/or other emergencies
• Although service demand is expected to be minimal, building inspection services will be available by appointment only during the days of December 27-30, 2022.

Town Hall will resume normal business operations on Tuesday, January 3, 2023. Should the Council agree to the closure request, there is adequate time available to properly notify the public. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for transparency and was not specified as one of Council’s priorities in 2022.

ENVIRONMENTAL REVIEW:

The report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT
There is no fiscal impact from approving Town Hall closure between December 26, 2022 and December 30, 2022. Performing records retention properly reduces the Town’s legal liability in the long-term. Requiring staff to utilize personal accrued leave for the remainder of the week will reduce Town’s liability for accumulated leave balances.

ATTACHMENTS:

1. Resolution

RESOLUTION No. ____

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF
LOS ALTOS HILLS AUTHORIZING DECEMBER 27-30, 2022

HOLIDAY CLOSURE OF TOWN OPERATIONS
WHEREAS, the Town of Los Altos Hills elects to implement a holiday closure for the period December 27, 2022 through December 30, 2022; and
WHEREAS, the Town Hall closure is proposed for December 27 through December 30, 2022; and WHEREAS, Town employees will have the opportunity to participate in office cleanup to archive paper and electronic files, including email; and
WHEREAS, Town employees may choose to take paid or unpaid leave during the entire or part of the office closure dates of December 27 through December 30; and WHEREAS, Emergency and urgent Code Enforcement services will remain available upon request through Santa Clara County Communications Dispatch; and WHEREAS, the Public Works Maintenance personnel will remain “on call” during the closure period to respond to any weather-related incidents or other emergencies; and WHEREAS, the Building inspection services will remain available upon appointment request; and WHEREAS, the Town Management may schedule employees to work due to other unforeseen operational demands;
NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby resolves to authorize holiday closure of Town Hall from December 27 through December 30, 2022.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of October 2022 by the following vote:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

Town of Los Altos Hills
Compassion Week 2022
WHEREAS, Los Altos Mountain View Community Foundation, Fremont Bank, County of Santa Clara Supervisor Joe Simitian, Los Altos United Methodist Church, St. Nicholas and St.

William Catholic Parish, The Church of Jesus Christ of Latter-Day Saints, St. Timothy’s Epis- copal Church, Jewish Community Relations Council of Silicon Valley, and the Pacifica Insti- tute have joined together to sponsor Compassion Week 2022; and WHEREAS, the vision of Compassion Week is to build a strong, compassionate, and empa- thetic community by creating service and learning opportunities for volunteers to expand their understanding of local and global needs; and
WHEREAS, the purpose of Compassion Week is to build community, bridge divides, pro- mote understanding and healing through acts of social justice; and, WHEREAS, all members of the Los Altos Hills community, regardless of age, ability, or skills are invited to contribute their talents and energy to participate in Compassion Week projects and activities and help make Los Altos Hills a more caring and just community; and, NOW, THEREFORE, I, George Tyson, Mayor of the Town of Los Altos Hills, and on behalf of the entire Los Altos Hills City Council, do declare the week of October 15 through October 23, 2022 as:

We encourage all residents to unite together in service to our community through participation in Compassion Week activities. We acknowledge and appreciate the sponsors of Com- passion Week for their efforts to bring community members together in service to others, and offer thanks to every volunteer whose efforts strengthen our Town and improve the lives of our neighbors.

DATED: October 20, 2022
BY: ________________________
George Tyson, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
roclamation
AGENDA ITEM #4.F

Recognizing the 50th Anniversary
of LAHHA
WHEREAS, in July 1957, Irma Goldsmith filed a proposal for a series of bridle paths that would meander through Los Altos Hills; and
WHEREAS, Ms. Goldsmith envisioned a friendly footpath allowing pedestrians and equestrians to travel safely along or near the dangerously busy, crowded country lanes; and
WHEREAS, Los Altos Hills Horsemen’s Association (“LAHHA”) promoted the idea of pathways and was instrumental in the development of the Pathways System for use by pedestrians and equestrians and continues to encourage the acquisition, building, and maintenance of the Pathways System to this day; and
WHEREAS, with the help of members and supporters, LAHHA hosts equestrianrelated activities, including trail rides, horse playdays, horse camping, schooling shows, pony rides, and rides on the beach throughout the year and represents and advocates for equestrian interests in our Town; and
WHEREAS, LAHHA has been in existence for 51 years, but as the 50th anniversary of fell during the pandemic, the 50th celebration is occurring in 2022.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills, recognize the Los Altos Hills Horseman’s Association’s 50th anniversary in promoting, sponsoring, educating, cultivating use, ownership, and care of horses in Los Altos Hills and neighboring communities to ensure the continued ability of citizens to keep and enjoy horses.

DATED: October 20, 2022
BY: ________________________
George K. Tyson, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
roclamation
AGENDA ITEM #4.G

Town of Los Altos Hills
Diwali 2022
WHEREAS, Diwali, the “Festival of Lights” symbolizes the victory of dharma, and good over evil, and is one of the most celebrated festivals of Hindus, Sikhs and Jains; and WHEREAS, more than one billion celebrants worldwide reverently observe the Holy Day of Diwali to mark the beginning of the Hindu New Year; and WHEREAS, the word Diwali is a shortened version of the Sanskrit word “Deepavali”, which means “a row of lamps”; and WHEREAS, lighting the lamp – the diya – is a chance to remember, even in the midst of darkness, that light will ultimately prevail. Knowledge will defeat ignorance, and compassion will triumph over despair; and WHEREAS, America is a great and diverse nation, strengthened by the contributions of all our people. Diwali honors the rich traditions that define the American family; and WHEREAS, the people who celebrate Diwali and similar festivals are integral and important contributors to our society and to our Los Altos Hills community; and NOW ,THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills recognizes the historical significance of Diwali, the Festival of Lights and Diwali’s message of tolerance, compassion and the victory of good over evil which resonates with the American Spirit;
BE IT FURTHER RESOLVED, that the City Council of the Town of Los Altos Hills expresses our deepest appreciation and respect for all the contributions made to our economy and civil society by all individuals in Los Altos Hills and throughout the world who celebrate this significant occasion.

DATED: October 20, 2022
BY: ________________________
George Tyson, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
roclamation
AGENDA ITEM #4.H

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: ADOPTION (SECOND READING) OF ORDINANCE 603 AMENDING THE LOS ALTOS HILLS MUNICIPAL CODE TITLE 2, CHAPTER 6 –

CONFLICT OF INTEREST
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Waive further reading and adopt Ordinance 603 in Attachment 1.

BACKGROUND:

On September 15, 2022, the City Council voted unanimously to waive reading and introduce the proposed ordinance to amend the Los Altos Hills Municipal Code; Title 2, Administration, Chapter 6. - Conflict of Interest. The ordinance is now presented for its second reading.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This proposal updating the Conflict-of-Interest Code assists the Council in meeting its policy goal related to increasing effective use of committees.

FISCAL IMPACT:

There is no fiscal impact in updating the conflict-of-interest code.

ATTACHMENT:

1. Proposed Ordinance 603

2. City Council Staff Report – September 15, 2022
AGENDA ITEM #4.I
D.P.

P.P.

Ordinance 603 Page 1
ORDINANCE 603

ORDINANCE OF THE CITY COUNCIL OF THE
TOWN OF LOS ALTOS HILLS AMENDING TITLE 2, CHAPTER 6

OF THE LOS ALTOS HILLS MUNICIPAL CODE ADDING CONFLICT OF INTEREST

DESIGNATIONS
WHEREAS, the Political Reform Act requires every local government agency to review its conflict-of-interest code to determine if it is accurate or, alternatively, that the code must be amended; and
WHEREAS, following review of the code, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ORDAIN as follows:

1. Chapter 6 of Title 2 of the Los Altos Hills Municipal Code is hereby amended to read as follows:

CONFLICTS OF INTEREST
2-6.01 Purpose.

Pursuant to the provisions of Government Code Sections 87300, et seq., the following provisions constitute the Conflict of Interest Code for the Town of Los Altos Hills. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974, as amended (Government Code Section 81000 et seq.). The provisions of this Code are additional to Government Code Section 87100 et seq., and other laws pertaining to conflicts of interest.
2-6.02 Incorporation of Model Code
The terms and provisions of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission is hereby incorporated herein by reference.
2-6.03 Designated Positions and Disclosure Categories.

The positions listed in this Section 2-6.03 are designated positions. Officers and employees holding those positions are designated public officials, and are deemed to make, or participate in the making of, decisions which may foreseeably have a material financial effect on a financial interest of the designated public official. Each designated public official shall file an annual statement disclosing that public official’s interests as required by the disclosure category applicable to that public official.

Attachment 1

Ordinance 603 Page 2
Designated Position Category
City Engineer 1
Senior Engineer 1
Associate Engineer 1
Assistant Engineer 1
Director of Planning 1
Senior Planner 1
Associate Planner 1
Assistant Planner 1
Building Technician
Planning Technician
1 1
Administrative Services Director 1
Finance Manager
Management Analyst I
1 1
City Clerk
Assistant to the City Manager
1 1
Building Official
Deputy Building Official/Plan Examiner
Community Services Manager
Community Services Supervisor
Administrative Clerk/Technician
1 1
1 1
1 Finance and Investment Committee Members 1
Environmental Design and Protection Committee
Members
1 Pathways Committee Members 1
Open Space Committee Members 1
Environmental Initiatives Committee Members 1
Consultants 2
Category 1: Persons in this category shall disclose all of the following interests:
investments, interests in real property located either wholly or partially within the Town or within 2 miles of the Town’s boundaries, business positions and income—including loans, gifts and travel payments—from all sources.

Consultant Disclosure Category 2: Consultants shall disclose all of the interests required to be disclosed pursuant to Disclosure Category 1, subject to the following limitation: The City Manager may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this Chapter. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection.

2. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase

Ordinance 603 Page 3
hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

3. EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its passage. Within 15 days after its passage, this ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the Los Altos Town Crier, a newspaper of general circulation in the Town of Los Altos Hills, as required by law.

INTRODUCED: September 15, 2022
PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

1 TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: INTRODUCTION OF AN ORDINANCE (FIRST READING) AMENDING TITLE 2, CHAPTER 6 – CONFLICT OF INTEREST – OF THE LOS ALTOS

HILLS MUNICIPAL CODE ADDING CONFLICT OF INTEREST

DESIGNATIONS
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Waive reading and introduce the proposed Ordinance Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code (“Ordinance”) as included in Attachment 1.

BACKGROUND
All local government agencies are required by statute to adopt a Conflict of Interest Code that includes provisions designating the positions within the agency that will be required to report certain financial interests, the manner of reporting those financial interests, and standards for when the employees will be disqualified from participating in the making of certain decisions.

The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine whether amendments to the Code are required. (See Cal.

Govt. Code § 87306.5). The City’s Conflict of Interest Code is located in Chapter 6 of Title 2 of the Municipal Code.

The Fair Political Practices Commission (“FPPC”) recommends that agencies incorporate FPPC Regulation 18730 (“the Model Code”) into their Conflict of Interest Codes by reference. The type of information required to be in a conflict of interest code is complex and is subject to modification over the years, either by operation of current law or by action taken by the State Legislature. For example, gift reporting limits change every two years, and there is always a possibility that the threshold reporting requirements for other financial interests may change over time as well.

The Model Code is amended by the FPPC from time to time to include legislative and regulatory changes that affect the scope and manner of disclosure. By incorporating Regulation 18730 into its Conflict of Interest Code, the Town will avoid having to revise its own Code each time 18730 Regulation is modified by the FPPC to ensure compliance with state law.

AGENDA ITEM #6.A
D.P.

P.P.

Attachment 2

Staff Report to City Council Page 2
Conflict of Interest Code Update
September 15, 2022
2 The Town’s Conflict of Interest Code does not include the City Council, Planning Commission, City Manager, City Attorney, or Treasurer. These positions are required under Government Code section 87200 to report to the FPPC.

The list of “designated positions” contained in the proposed amended Section 2-6.03 is based on the list of designated positions contained in the Town’s current Conflict of Interest Code, with the following recommended additions:
• Assistant to the City Manager
• Deputy Building Official/Plan Examiner
• Community Services Manager
• Finance and Investment Committee Members
• Environmental Design and Protection Committee Members • Pathways Committee Members
• Open Space Committee Members
• Environmental Initiatives Committee Members
Staff will continue to monitor new and existing Town committees and will recommend whether additional committees should be designated to the Town’s Conflict of Interest Code. Staff will also seek guidance from the FPPC to determine the necessary designations in the Town’s Conflict of Interest Code, as it relates to members from each Town committee. Staff recommend City Council approve the designations proposed in the attached ordinance while staff review this matter further.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES
Amending the Code of Conduct was one of the Council’s 2022 Strategic Priorities. It was captured in the Key Project called “Increase Effective Use of Committees” and was identified as the milestone “Create Committee Norms.”

FISCAL IMPACT
There is no fiscal impact associated with this proposed ordinance.

ATTACHMENTS

1. Proposed Ordinance Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code

Ordinance Page 1

ORDINANCE

ORDINANCE OF THE CITY COUNCIL OF THE
TOWN OF LOS ALTOS HILLS AMENDING TITLE 2, CHAPTER 6

OF THE LOS ALTOS HILLS MUNICIPAL CODE ADDING CONFLICT OF INTEREST

DESIGNATIONS
WHEREAS, the Political Reform Act requires every local government agency to review its conflict-of-interest code to determine if it is accurate or, alternatively, that the code must be amended; and
WHEREAS, following review of the code, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ORDAIN as follows:

1. Chapter 6 of Title 2 of the Los Altos Hills Municipal Code is hereby amended to read as follows (with additions in double underline and deletions in strikethrough):

CONFLICTS OF INTEREST
2-6.01 Purpose.

Pursuant to the provisions of Government Code Sections 87300, et seq., the following provisions constitute the Conflict of Interest Code for the Town of Los Altos Hills. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974, as amended (Government Code Section 81000 et seq.). The provisions of this Code are additional to Government Code Section 87100 et seq., and other laws pertaining to conflicts of interest.
2-6.02 Incorporation of Model Code
The terms and provisions of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission is hereby incorporated herein by reference.
2-6.03 Designated Positions and Disclosure Categories.

The positions listed in this Section 2-6.03 are designated positions. Officers and employees holding those positions are designated public officials, and are deemed to make, or participate in the making of, decisions which may foreseeably have a material financial effect on a financial interest of the designated public official. Each designated public official shall file an annual statement disclosing that public official’s interests as required by the disclosure category applicable to that public official.

Designated Position Category
City Engineer 1
Attachment 1

Ordinance Page 2
Senior Engineer 1
Associate Engineer 1
Assistant Engineer 1
Director of Planning 1
Senior Planner 1
Associate Planner 1
Assistant Planner 1
Building Technician
Planning Technician
1 1
Administrative Services Director 1
Finance Manager
Management Analyst I
1 1
City Clerk
Assistant to the City Manager
1 1
Building Official
Deputy Building Official/Plan Examiner
Community Services Manager
Community Services Supervisor
Administrative Clerk/Technician
1 1
1 Finance and Investment Committee Members 1
Environmental Design and Protection Committee
Members
1 Pathways Committee Members 1
Open Space Committee Members 1
Environmental Initiatives Committee Members 1
Consultants 2
Category 1: Persons in this category shall disclose all of the following interests:
investments, interests in real property located either wholly or partially within the Town or within 2 miles of the Town’s boundaries, business positions and income—including loans, gifts and travel payments—from all sources.

Consultant Disclosure Category 2: Consultants shall disclose all of the interests required to be disclosed pursuant to Disclosure Category 1, subject to the following limitation: The City Manager may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this Chapter. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection.

2. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

Ordinance Page 3

3. EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its passage. Within 15 days after its passage, this ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the Los Altos Town Crier, a newspaper of general circulation in the Town of Los Altos Hills, as required by law.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: REJECTION OF CLAIM FOR DAMAGES – JENNIFER GRANATH FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Deny the claim for damages per the recommendation from the Claims Examiner with PLAN JPA, the Town’s shared risk provider.

BACKGROUND:

The Claimant filed a claim against the Town on August 19, 2022 alleging she was running when she tripped and fell over a piece of plywood covering part of the pathways and broke her arm.

The Town’s Claim’s Examiner, working on behalf of PLAN JPA, has recommended that the Town deny the claim. The Town had no actual and/or constructive notice of the condition causing the damage (California Government code 835/835.2) Further the Town is immune from liability when the Town’s act or omission was reasonable (Gov code 835.4). Finally, Cal. Gov.

Code 831.4 provides that public entities are not liable for injuries caused by a condition to the trail that is not a street and is used for hiking and/or recreational activities.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

Rejection of claims was not identified under the current Council priorities. This is covered by the majority of work staff does that is “under the water line,” which represents our day-to-day operational activities.

FISCAL IMPACT:

There is no fiscal impact in denying the claim.

AGENDA ITEM #4.J
D.P.

P.P.

1 TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council,
SUBJECT: RESOLUTION AUTHORIZING AN EXTENSION OF THE

PROFESSIONAL SERVICES AGREEMENT WITH ALEXANDER
ATKINS DESIGN, INC. FOR THE OUR TOWN NEWLETTER IN AN
AMOUNT NOT TO EXCEED $25,000 FOR A SIX-MONTH PERIOD
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Consider adopting the attached Resolution authorizing the City Manager to renew the professional services agreement with Alexander Atkins Design, Inc. (hereinafter “AAD”) for the quarterly preparation of the Our Town Newsletter for six months from January 1, 2023, to June 30, 2023.

BACKGROUND:

Since 1967, the Town has had some form of a newsletter (either monthly or quarterly), to keep residents informed of Town activities and services and to promote community awareness and involvement. The Town last entered into a professional services agreement with AAD for the quarterly publication of the Our Town newsletter. The agreement covered the period of July 1, 2020, through June 30, 2022. The City Manager extended the contract through December 2022.

DISCUSSION:

In June 2022, the City Council appointed an Ad Hoc Committee to review the process for the Our Town Newsletter (See Attachment 3). The ad hoc committee has met five times and is currently preparing a request for proposals for the Our Town Newsletter which is scheduled to be placed on a subsequent City Council agenda. Staff contacted Mr. Atkins and asked him to provide a proposal to extend his agreement with the Town for six more months (through June 2023) while the ad hoc committee continues to review the process for the Our Town newsletter. The ad hoc committee will be providing an update on their progress at the October City Council meeting.

The cost of this extension includes graphic design, art direction, editorial services, digital production, digital imaging processing, stock photography/art and research, project management, revisions, and expenses for a publication up to 12-pages. The work also includes a web-optimized PDF and editing and developing content from the cover story for the staff’s use in social media or email.

AGENDA ITEM #4.K
D.P.

P.P.

Staff Report Page 2
Our Town Newsletter Agreement Extension
October 20, 2022
2 The Our Town Newsletter will have a revised format and include stories entirely about the history, people, places, flora, fauna and other interesting elements about the Town and surrounding area. The purpose of Our Town will be to celebrate what makes the Town so special to its residents. The publication will not contain any government news.

Town government related news will be provided in a separate, quarterly publication.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

The Town Newsletter was not identified under the current Council priorities. This is covered by the majority of work staff does that is “under the water line,” which represents our day-to-day operational activities.

FISCAL IMPACT:

There are sufficient funds in the Adopted Budget for FY22-23 in the amount of $56,000 to cover the expenses for the Our Town Newsletter through the end of June 2023. The Town has incurred approximately $18,500 in expenses thus far for the Our Town Newsletter from July 1 to October 3, 2022. The estimated cost of the December issue will be $12,500 and the estimated costs to renew Alexander Atkins Our Town Newsletter from January 1 – June 30, 2023, is approximately $25,000.

ATTACHMENTS:

1. Proposed Resolution Authorizing a Renewal of an Agreement between the Town of Los Altos Hills and Alexander Atkins Design, Inc. for the Writing, Editing and Production Services for the Our Town Newsletter

2. Proposed Professional Agreement with the current proposal.

3. Excerpt from the Minutes of the June 16, 2022, City Council meeting where the Ad Hoc Committee was formed.

Resolution -22 Page 1
RESOLUTION -22

RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING AND AUTHORIZING

EXECUTION OF AN EXTENSION AGREEMENT BETWEEN THE
TOWN OF LOS ALTOS HILLS AND ALEXANDER ATKINS DESIGN, INC. FOR A

SIX-MONTH PERIOD
WHEREAS, the City Council agrees to extending the agreement with Alexander Atkins Design, Inc. (AAD) for the quarterly preparation of the Our Town Newsletter for a six-month period from January 1, 2023 through June 30, 2023; and
WHEREAS, AAD services include graphic design, art direction, editorial services, digital production, digital imaging processing, stock photography/art and research, project management, revisions, a web-optimized PDF, and expenses for a 12-page issue; and, WHEREAS, the City Council designated an Ad Hoc Committee to review the Our Town Newsletter and will be reporting on suggested changes at the November 2022 City Council meeting;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the City Manager is hereby authorized to execute a six-month agreement for newsletter services with Alexander Atkins, Inc. in an amount not to exceed $25,000 from January 1, 2023 through June 30, 2023.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: ADOPT RESOLUTION INCREASING THE STANDING PURCHASE ORDER WITH CSG CONSULTANT BY $96,000 AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SUCH SERVICE AGREEMENTS
WITH CSG CONSULTANT FOR FISCAL YEAR 2022-23 IN AN AMOUNT NOT TO EXCEED $121,000
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt resolution increasing the standing purchase order with CSG Consultant by $96,000 and authorizing the City Manager to execute such service agreements with CSG Consultant for fiscal year 2022-23 in an amount not to exceed $121,000
DISCUSSION:

On August 18, 2022, the City Council authorized the City Manager to execute a standing purchase order with CSG Consultant (CSG) in the amount not to exceed $25,000. The purchase order is for ongoing sewer and engineering services. In prior years, the Town has also used CSG for specialized services, such as sewer and pavement rehabilitation programs, grant management and application, and staff augmentation.

The recent departure of the Public Works Director on September 23, 2022 has necessitated the need for staff support of specific projects and tasks. Staff has found that Public Works Directors are currently a commodity in the government agencies and decided to temporarily reassign some tasks and projects normally conducted by the Public Works Director position with a qualified consultant from CSG to assist the Town for at least 6 months. The staff will conduct an executive search in the new year.

PUBLIC WORKS DIRECTOR
Since the recent departure of the Public Works Director, the Town has engaged CSG to meet the daily operating needs before the recruitment is open in January 2023.

At $200/hour, the Town plans to hire a qualified Public Works professional starting in October 2022. The total estimated cost is not to exceed $96,000.

AGENDA ITEM #4.L
S.R.

P.P.

Staff Report to City Council Page 2
Increase Standing Purchase Order
October 20, 2022

COST SUMMARY
The total standing purchase order adjustment for the vacant position is $96,000.

Services Amount
On-Call Engineering & Sewer Services $ 25,000
Interim Public Works Director $ 96,000
Total Adjustment $ 96,000
Total Standing PO for CSG $ 121,000
2022 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for financial transparency and was not specified as one of Council’s priorities in 2022.

FISCAL IMPACT:

The additional cost to contract for assistance in our Public Work Department is offset by available personnel and overhead budget from vacancy. There isn’t a fiscal impact to be appropriated for the 2022-23 Budget.

ATTACHMENTS

1. Resolution

RESOLUTION NO _____

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS INCREASING THE STANDING PURCHASE ORDER WITH CSG CONSULTANT BY $96,000 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE SUCH SERVICE AGREEMENTS WITH CSG CONSULTANT FOR FISCAL YEAR 2022-23 IN AN AMOUNT NOT TO EXCEED $121,000 WHEREAS, the City Council of the Town of Los Altos Hills approved and adopted the Operating and Capital Improvement Program Budget for the Town of Los Altos Hills for fiscal year 2022- 23 on the 16th of June 2022; and
WHEREAS, on September 18, 2022 the City Council of the Town of Los Altos Hills approved standing purchase order with CSG Consultant for engineering services with a not to exceed amount of $25,000; and
WHEREAS, the Town found qualified CSG consultants to temporary fill vacant positions, while the Town recruits and fills vacancies; and
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to increase the standing purchase order with CSG Consultant by $96,000 and authorize the City Manager to execute such agreement for fiscal year 2022-23 in an amount not to exceed $121,000.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a City Council meeting held on 20th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

George Tyson, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
Attachment 1

550 Pilgrim Drive
Foster City, CA 94404
Phone: 650.522.2500
Fax: 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | PASO ROBLES | FRESNO | ORANGE October 7, 2022
Peter Pirnejad
City Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Re: Proposal for Interim Public Works Director
Dear Mr. Pirnejad,
CSG Consultants, Inc, (CSG) is pleased to present our proposal for interim Public Works Director services to the Town of Los Altos Hills (Town).

Scope of Work
CSG is proposing interim Public Works Director services for a 6-month duration, with an estimate of 80 hours a month. Work will be a combination of onsite and offsite work, as agreed upon between the Town and CSG.

Proposed Personnel
CSG proposes Brad Donohue for the performance of this work. Brad offers the Town over 35 years of varying municipal management experience, including having served as Public Works Director for the Town of Colma and Interim Public Works Director for the City of Pinole and Town of Loomis. Brad’s resume is attached for the Town’s review.

Cost
CSG cost for providing the services is provided in the table below. I have attached a copy of our 2022 billing rate. As an appreciation for our long-term relationship with the Town, CSG is proposing Brad at the Senior Project Manager position, typically billed at $225 per hour, at the reduced rate of $200 per hour for this assignment.

Service/Roles Hourly Rate Hours Per
Month
Total
Months
Total
Hours Total Cost
Interim Public Works Director $200 80 6 480 $96,000
We look forward to assisting the Town with this assignment. Should you have any questions regarding our proposal, please contact me at [email protected] or at 650-333-0386.

Sincerely,
Cyrus Kianpour, PE, PLS
President, CSG Consultants, Inc.

2022 Engineering Division Hourly Rates
CSG’s services are billed on a time-and-materials basis according to our standard rates, shown below.

Professional Engineering Services 2022
Hourly Rate
Engineering Trainee $70
Administrative Assistant $80
Analyst $135
Engineering Designer/CASp Inspection & Consultation $145 Construction Inspector $155
Senior Analyst $160
Assistant Resident Engineer $175
Assistant Engineer $150
Associate Engineer $180
Senior Construction Inspector $165
Senior Engineer $205
Senior Land Surveyor $205
Resident Engineer $210
Structure Representative $210
Senior Structural Engineer $225
Senior Project Manager $225
Principal Engineer $240
Senior Principal Engineer $260
Two-Person Survey Crew $340
Sustainability Program Management Services Hourly Rate
Sustainability Program Analyst $140
Sustainability Program Senior Analyst $165
Sustainability Program Manager $195
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel and office expenses. CSG will coordinate the pickup and return of plans to and from CSG offices.

Overtime work will be billed at 1.5x the hourly rates indicated in the table above. On July 1 of each year following the contract start year, CSG will initiate a rate increase based on change in CPI for the applicable region. CSG will mail/email an invoice every month for services rendered during the previous month.

Brad

LICENSES & CERTIFICATIONS
MTC Certification for Pavement
Management
FEMA Disaster Survey Reporting
Training
Certified in NPDES Procedures and
Standards
CalTrans Local Engineers Academy
Cal EMA Safety Assessment
Evacuator Training
Donohue
Senior Project Manager
Mr. Donohue has over 34 years of general construction project supervision experience and public works construction and project management experience. Over the past 20 years, he has supported the Town of Colma in various capacities including serving as the Town’s Public Works Director for a 12-year period. Mr. Donohue uses expertise gained from his many years of construction experience as a contractor and superintendent to gain the trust of contractors, as he seeks successful solutions that yield benefits to both CSG’s municipal clients and our clients’ customers.

R E L E V A N T C S G E X P E R I E N C E
Interim Public Works Director | Town of Loomis, CA
Mr. Donohue served as the Town’s Interim Public Works Director, managing the Town’s Public Works department. His responsibilities included directing and supervising the Town’s engineering activities, preparing and administering the Capital Improvement Projects, and managing consultants.

Interim Public Works Director | City of Pinole, CA
Mr. Donohue served as the City’s Interim Public Works Director, managing public works administration, public works inspection duties, and the City’s maintenance department which is inclusive of sewer and storm maintenance, road crews, facilities, and City-wide landscaping. He also provided oversight of the City’ssewer plant and collection system, the plant’s day-to-day functions, compliance with the San Francisco Regional Water Quality Control Board and the treatment plants SSMP, along with other compliance responsibilities. He also oversaw the City’s Capital Improvement Manager and the City’s Capital Improvement Projects, on-going and planned.

Director of Public Works and Planning | Town of Colma, CA Mr. Donohue has served as the Town’s Public Works Director for the past 12 years. During this time, he oversaw the Town’s Planning, Building, and Engineering departments, as well as the Maintenance Department. He directly supervised and managed operational and capital improvement projects for roadway, utilities, parks, and facilities including projects performed inhouse by maintenance crews as well as projects awarded to consultants and contractorsin accordance with the Public Contracts Code. As the Director, he also represented the Town at County-wide meetings for storm water programs to ensure compliance. Notable projects that Mr. Donohue oversaw include but were not limited to:
 Mission Road Complete Streets Project
 Town Hall Expansion and Renovation Project
 Community Center and Recreation Facility
 Rule 20 Undergrounding – El Camino Real
 Rule 20 Undergrounding – Town’s residential neighborhood  New Police Station
Capital Improvement Project Manager | Multiple CSG Client Agencies As a CSG Project Manager, Mr. Donohue has had oversight responsibility for various Rule 20 utility undergrounding projects, relocation and installation of new water mains, repair and rehabilitation of sanitary sewer mains, installation of new storm drain systems, and various street construction and improvements projects. He also hasmanaged the construction of public facilities such as the new Town of Colma Police Station, Colma Community Center and Historical Museum, Sterling Park Recreation Center, Creek Side Villa senior housing complex; Martin Luther King Jr. and Jack Ferrell Parks, and the Senior Center in the City of East Palo Alto, seismic upgrades to the City of South San Francisco Main Library; City of Millbrae sports fields projects; Pinole Valley Road-soccer field project; and the Highway 29 Roadway Expansion between St. Helena and Calistoga.

Mr. Donohue has had both direct and supervisory responsibility for subdivision improvements in a number of public agencies. For over eight years in the Town of Colma, he was responsible for inspection of all residential and commercial development in his role as Deputy Public Works Director. Now as the Director of Public Works, he is responsible for the overall management and implementation of the Town’s Capital Improvement Program (CIP) and maintenance operations oversight of the Town’s Planning Department and Building Department and day-to-day functions.

In the City of East Palo Alto, under the guidance of the City’s Public Works Director, Mr. Donohue supervised several Capital Improvement Projects; water main replacement and relocation, park renovations, levee reconstruction, and facility renovations. Drawing on his experience as a developer in private practice, he was able to approach development challengesfrom multiple perspectives in order to overcome obstacles and achieve cost-effective and code-compliant solutions.

Mr. Donohue has managed pavement projects inclusive of new roadways, highway expansion, overlays and roadway chip seals and slurry projects. He has also had extensive training in MTC’s Pavement Management program (PMP) and with that experience he was instrumental in the implementation of the PMP for the County of San Mateo Harbor District at Pillar Point Harbor. Development of the PMP involved assessment of the District’s existing pavement surfaces, preparation of rehabilitation plans, budgeting, and construction management for the Harbor District’s Roadway improvements.

Mr. Donohue has also assisted with several recent Caltrans projects, such as Highway 29 Roadway Widening and Drainage Improvements in St. Helena, the final grading portion for the Maxwell Bridge project in the City of Napa, and the Caltrans Rock Slope Protection Project in the City and County of Napa.

Town Hall Expansion And Renovation Project | Town of Colma, CA Mr. Donohue provided overall project management and construction management for the Town’s Town Hall Campus Renovation and Expansion project. He was actively involved in the project from the planning phase through construction completion. The work encompassed management of remodeling the existing 1941 building and creating an addition. The addition provided 7,000 square feet of new administrative office space and 3,300 square feet of conditioned basement space, which contains record storage, offices, electrical, mechanical and IT rooms. The construction estimate for this project was $18 million.

Police Station Project | Town of Colma, CA
Mr. Donohue managed the replacement of the Town’s existing, antiquated, non-conforming police station with a new state-of-the-art facility. The project involved working with the architect through milestone estimates and in an iterative fashion to value engineer, cost cut and provide design alternates based on cost feedback.

San Mateo Coastside Emergency Operations Center (EOC) Project | City of Half Moon Bay, CA Mr. Donohue managed the installation of a 2,880 sq. ft. traditional wood frame building addition for a regional emergency operation center to replace three of the seven trailers that were used for the County Sheriff’s office. The new EOC building furnishes an additional 720 sq. ft. of working space; a more secure facility for radio communication equipment, property, and records; and serves as a training/conference center. The facility includes new operations, radio, property, and toilet rooms and upgraded for computer and audio-video technology. The project was Federally funded by an EOC grant administered through the California Emergency Management Agency. The project required coordination with the County Sheriff, City utilities, and property owners. Permitting Agencies included County of San Mateo County, various utility agencies, and City of Half Moon Bay.

1 TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE CHANGE OF A MOTORCYCLE

DEPUTY TO A PATROL VEHICLE
FROM: Cody Einfalt, Management Analyst II
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution authorizing the City Manager to work with the Santa Clara County Office of the Sheriff to change the vehicle the deputy operates in Town from a motorcycle to a patrol car.

BACKGROUND:

On July 1, 2014, the Town of Los Altos Hills entered into an agreement with the Santa Clara County Office of the Sheriff for law enforcement services (Attachment 2). The term of the agreement is set for ten (10) years and will expire on July 1, 2024.

On August 18, 2022, the City Council received a presentation from the Sheriff on the differences between a motorcycle and a patrol vehicle and how law enforcement hours are currently split between monitoring traffic and responding to calls for service (Attachment 3). In the presentation, Sheriff Captain Rich Urena explained that deputies working in Town could take one of the following three options:

Option 1: Continue to fund a motor deputy and focus on traffic matters and complaints Option 2: Continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle.

Option 3: Discontinue the use of a traffic deputy and replace that with a patrol deputy.

At that meeting, the City Council passed a motion to institute Option 2 – continue to have a traffic deputy in Town, but instead of a motorcycle, use a motor vehicle (Attachment 4).

Attachment 1 is a resolution authorizing the City Manager to make this change.

DISCUSSION:

If the Council were to approve this resolution, the Sheriff’s Office will begin the process of switching the motorcycle deputy to a patrol car. The change of a motorcycle deputy to a patrol car will occur closer to the start of the new year and will be fully operational in 2023.

AGENDA ITEM #4.M
C.E.

P.P.

Staff Report to City Council Page 2
Motorcycle to Patrol Vehicle Switch
October 20, 2022
ENVIRONMENTAL REVIEW:

Changing a motorcycle deputy to a patrol car is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This was not one of our Council Strategic Priorities but can be considered as related to the Sheriff’s contract review which is underway.

FISCAL IMPACT:

There is no fiscal impact related to authorizing this change. The hourly rate for a motorcycle and a patrol car are the same (Attachment 5).

ATTACHMENTS:

1. Resolution

2. 2014 Sheriff’s Contract

3. Sheriff’s Presentation – August 18, 2022

4. August 18, 2022, City Council Meeting Minutes

5. FY 2022-23 Proposed Costs for Law Enforcement Services

Resolution __ -22 Page 1
RESOLUTION __ -22

RESOLUTION APPROVING THE CHANGE OF A MOTORCYCLE

DEPUTY TO A PATROL VEHICLE
WHEREAS, on July 1, 2014 the Town of Los Altos Hills entered into an agreement with the Santa Clara County Office of the Sheriff for law enforcement services; and WHEREAS, on August 18, 2022 the City Council received a presentation from the Sheriff on the differences between a motorcycle and a patrol car and how law enforcement hours are currently split between monitoring traffic and responding to calls for service; and WHEREAS, it was explained that deputies working in Town could take one of the following three options:

Option 1: Continue to fund a motor deputy and focus on traffic matters and complaints Option 2: Continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle.

Option 3: Discontinue the use of a traffic deputy and replace that with a patrol deputy.; and WHEREAS, City Council passed a motion to institute Option 2 – continue to have a traffic deputy in Town, but instead of a motorcycle, use a motor vehicle; and WHEREAS, there is no fiscal impact related to authorizing this change. The hourly rate for a motorcycle and a patrol car are the same.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby authorizes the City Manager to work with the Santa Clara County Office of the Sheriff to change the motorcycle deputy in Town to a patrol vehicle.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 20th of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

George Tyson, Mayor
ATTEST:
_____
Deborah L. Padovan, City Clerk
Attachment 1

LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara, State of California, hereinafter referred to as " County," and the Town of Los Altos Hills, hereinafter referred to as Town."
WHEREAS, County has the legal authority to render law enforcement services and criminal justice administrative services to incorporated cities in the County of Santa Clara and is equipped and willing to do so to the extent and in the manner hereinafter provided; and WHEREAS, Town is primarily responsible for providing law enforcement services within Town limits and is desirous of contracting with the County for the rendition of such services; and
WHEREAS, County and Town desire to enter into an agreement providing for said services, specifying the nature and extent thereof and establishing compensation to be paid therefore;
NOW, THEREFORE, the parties hereto agree as follow:

I. LAW ENFORCEMENT SERVICES
A. Law Enforcement Services

1. Within the corporate limits of Town, County shall provide police protection through its Sheriff's Office as may be required by Town and as within the capability of the Sheriff to provide. Services to be performed under this section ( A)( 1) include patrol of established beats, responses to emergency calls, investigative services, and other law enforcement services. The cost of such services shall be set forth in Exhibit A attached.

2. The rendition of such services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services shall remain in the discretion of the Sheriff.

3. In the event of a disagreement as to the performance or amount of the services to be provided pursuant to this section ( A)( 1), the Sheriff or his/her designee shall meet with the representative( s) of Town to review the manner ofperformance of such services.

B. Supplemental Services

1. Within the corporate limits of Town, County shall, through its Sheriffs Office, provide supplemental services as requested by the Town. The cost of such services shall be at the rate set forth in Exhibit A. Services to be 7 Z --4D3 DMUCCATH 0RXQ10L JUN 2 4 20%1.

Attachment 2

performed under this section ( 13)( 1) shall be provided exclusively within the Town limits of Town except in an emergency. These services may include, if requested by Town, traffic law enforcement beyond the basic services, crime prevention patrols, and other law enforcement services that are acceptable of being scheduled and within the capability of the Sheriff to provide.

2. The plan of patrol, the hours of coverage and other similar details shall be determined, insofar as it is possible to do so, by the mutual consent of the Sheriff and the City Manager of Town.

3. The level of requested supplemental services shall be determined by mutual written agreement between the County and the Town prior to the beginning of the fiscal year. The agreed upon level of supplemental service shall remain constant in the fiscal year, except upon sixty ( 60) days written notice by either party. Town may, at any time during the term of this contract, request supplemental services from the Sheriff for a specific period within any fiscal year. Said Agreement for Supplemental Services shall be an addendum to this agreement and shall provide for the type, cost, level and time of such services.

4. Regional assets shall provide services to Town on the same basis as these regional asset services are provided to other law enforcement agencies as provided in mutual aid protocol.

C. Supplemental Reserve Services
These services are provided by reserve sheriff' s deputies. Their primary responsibility is the transportation of arrestees from the arrest location to the appropriate jail facility, and additional services as requested by Town and approved by the Sheriff' s Office.

D. Plan for Service

1. Prior to March 1" of each contract year, Town shall provide to the Sheriff a written statement of the level of law enforcement service to be provided during the coming contract year. IfTown fails to request a specific level of service of the coming fiscal year not less than thirty ( 30) days prior to the start of the fiscal year, County may provide the same level of service as was provided during the previous fiscal year, but for a period of time not to exceed thirty (30) days.

2. Prior to March 15th of each contract year, Town and Sheriff shall develop a plan which specifies the level and amount of services to be provided in the ensuing fiscal year.

E. Assignment and Transfer Policy
Sheriffs deputies assigned to provide Law Enforcement Services and Supplemental Services as herein described shall be assigned to Town for a period of not less than three years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

Special Assignment personnel ( e. g. SRO) shall be assigned to Town for a period of not less than five years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

F. Designation of Chief of Police
If Town shall so desire, and County and the Sheriff shall so agree, nothing in the agreement prevents or limits Town from designating the Sheriff or his designee as its Chief of Police in order to satisfy the provisions of Part I, Division 3, Title 4 ofthe California Government Code ( sections 36501, et seq.). However, this shall not affect the authority ofthe Sheriff to control and direct employees of this Office in carrying out duties and obligations pursuant to this contract and shall not increase any liability to the County arising from this agreement.

G. Disaster Contingency Plan
In the event of a major disaster that necessitates the activation of an Emergency Operations Center in Town, a Sheriffs representative shall immediately be dispatched and report to the Director of Emergency Services (City Manager).

2. Initial response by a Deputy Sheriffmay be the nearest patrol unit or able bodied officer available.

3. A pre -designated Sheriffs Emergency Operations Center liaison officer shall be notified as soon as possible to respond to the Emergency Operations Center and coordinate law enforcement responsibilities.

4. The pre -designated Emergency Operations Center liaison officers maintained on the active call list shall be available to the Director of Emergency Services.

5. Responsibility for personnel instruction and any specialized training in the Emergency Operations Center shall be provided by Town.

6. In the event a major disaster occurs, the Sheriff' s Office shall provide support as required to comply with the Town' s emergency operations cost recovery efforts.

H. Booking and Processing Services
County shall provide booking and processing services to those arrested persons within the Corporate limits ofTown, and who are brought to the County jail for booking or detention.

I. Communication Services
The County shall, through its Communication Department, provide for emergency communication services in support ofthe Sheriff' s Office and Town' s operations. Services will include 24 hour per day 9- 1- 1 telephone answering and radio dispatching of Sheriffs personnel. Services will be provided in accordance with the existing departmental operational procedures.

II. COMPENSATION
A. Compensation for Law Enforcement Services Provided by Sheriff

1. The Town shall compensate the County utilizing the Fiscal Year 2014/ 2015 base rate established for general law enforcement and county communications ( hereinafter " law enforcement"). The parties agree that the annual increase to law enforcement service costs shall be limited to the base rate times the percentage increase in total compensation ( exclusive of PERS) provided to all patrol deputies of the Sheriff' s Office as set forth in a calculation formula agreed and attached hereto as " Exhibit B" and incorporated herein by reference, or the annual average for the 12 month period of December to December of the US Department of Labor, Bureau of Labor Statistics, Urban Wage Earners and Clerical Workers Consumer Price Index (CPI/W) for the San Francisco -Oakland -San Jose region hereinafter " CPI/ W") plus 2%, whichever is less. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the life of the agreement. In addition, the Town agrees to

compensate the County for any PERS cost increases charged to the County. These contractual costs may be adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

2. If, during the course of a fiscal year, it appears that the Sheriff will exceed the planned level of service, Town or Sheriff shall as soon as possible notify the other party and propose amendments or modifications to the plan of services for the balance of the fiscal year. Town or Sheriff shall review any such proposed modifications but is not obligated to approve them. If Town does not approve them, the Sheriff is not obligated to provide such services over and above the level of services provided in the plan. Town is not obligated to pay for services in an amount greater than the total that has been approved in the plan. The County agrees that it will not unilaterally reduce the level of law enforcement services without prior consultation with the Town.

3. In those years during which a contract is to be negotiated between the County of Santa Clara and the Deputy Sheriffs Association, and has not been settled for the purpose of computing increases in this agreement, the county shall utilize the average CPI/ W plus 2% for computation of said increases plus any additional PERS contribution increases. County will subsequently notify Town of any increases in rates resulting from the new contract terms, within thirty (30) days of the date of such contract resolution. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPVW plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the ten year agreement.

4. County shall specify to Town, not less than ninety ( 90) days prior to the start of Town's fiscal year, the new projected budget annual contract amount.
a. Town shall compensate County at the primary rate, for the Activity" and " Patrol" time expended in the Town. Additionally, County shall charge Town for meal periods, "beat preparation" time and " securing from beat" time at the rate often percent ( 10%) of the above referenced hours.
b. " Activity" and " Patrol" times are identified through the County Patrol Activity Network Analysis ( COPANA) and Patrol Activity

Report (PAR). A listing of items and their designations as Activity" or "Patrol" are to be set forth in the attachment to the yearly plan for service. The COPANA and PAR software
applications may be updated or exchanged for newer software applications during the life of the agreement.

B. Supplemental/ Reserve Service
Compensation for all services within Sections A., B. and C. to be rendered pursuant to this agreement shall be based upon one of the following five 5) rates per hour of service:
a. Primary Rate. This rate is calculated to reflect the average full cost of a single Deputy with patrol vehicle.
b. Supplemental Day Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is not payable to the deputy who operates the vehicle.

C. Supplemental Night Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is payable to the deputy who operates the vehicle.
d. Supplemental Reserve Rate. This rate is calculated according to the cost oftwo Reserve Deputy Sheriffs with patrol vehicle. e. Investigative Service Rate. This rate is calculated to reflect the average full cost per hour of an investigator' s time.

2. Town shall compensate County monthly for each hour of Supplemental Service at the rates described above and specified in Exhibit A.

C. Base Rent and Operating Costs of Westside Substation

1. Town and County shall share the costs of renting and operating the West Valley Division Substation as follows:
a. The Town' s share of the base rent and operating cost will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2. 5% each year commencing November 8, 2015 and Town shall be
responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate

taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2014/2015 Base Year. Yearly increases in controllable operating costs ( other than insurance, taxes and utilities) shall be capped at 5%. These operating costs maybe adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

The Town's share of the operating cost and base rent will be a prorated amount based upon the actual billable hours as indicated in the COPANA reports. For budgeting purposes estimates are provided in the plan of execution of law enforcement services contract provided each year.
b. Town shall pay to County monthly that portion of the substation operating costs attributable to Town. Any change to the location of the substation, or the cost of the facility over and above the contract language as set forth in II.C. I. a., shall be mutually agreed to by the parties to this agreement.

C. For the purposes of this provision of the Agreement ( 1) " Operating Costs" are defined as the cost ofrent, janitorial services, minor repairs, and utilities and all other costs the County is required to pay under the lease agreement for the substation.
d. Pro rata share to Town for substation costs will not be changed during the term of this agreement due to the loss of any contracting city unless mutually agreed to by the remaining parties to the agreement.

D. Compensation for Criminal Justice Administrative Services The criminal justice administrative fee is based upon an approved County of Santa Clara Ordinance No. NS - 300.470.

E. Method of payment for all Services
Compensation for all services shall be paid by Town to County in the following manner:

1. The Town shall pay to County an amount equal to one -twelfth ofthe annual projected budget amount as calculated in Exhibit B. First payment is due on the tenth day following the last day of each month of the contract year.

2. Adjustment to the law enforcement annual projected budget -amount shall be performed every year of the contract as follows:
a. The difference between the actual cost of police services for the previous year, as shown by the COPANA report and the amount actually paid by Town to County for those services shall be added to, or subtracted from, the amount paid for the prior year. b. Other police services not included in COPANA Reports shall be reconciled every year for those specific services.

3. Payments, or any portion thereof, not made by Town to County within thirty (30) days ofthe due date shall accrue interest at the rate of ten percent( 10%) per annum until paid. Interest so accrued shall be payable to county on the last day ofthe month in which it accrued.

4. By September 30 following the end of each ofthe contract reconciliation years, County shall provide to Town the COPANA report for the entire contract years. If the amount actually paid by Town to County exceeds the cost of law enforcement services and operating costs of the West Valley Station as set forth in the COPANA report, County shall pay to Town the amount of such excess by October 1 following the end ofthe contract year.

Within twenty-one ( 2 1) days ofreceipt of such final COPANA report, Town shall pay to County the full amount, if any, by which the costs of police services, as set forth in all COPANA reports for the contract year, exceeds the amount actually paid by Town for such services. For purposes of calculating the final amount due to County from Town, Town' s credit for the amount actually paid by Town shall not include any interest paid by Town due to late monthly payments.

III. REPORTS
A. Monthly Reports
County shall provide to Town on a monthly basis report( s) on the incidence of crime within Town. Said report( s) shall differentiate between " law enforcement services" and supplemental services," and shall be in a format as agreed upon between County and Town.

1. County shall provide such month end reports to Town within thirty (30) days ofthe last day of that month.

2. By September 30 following the end of the contract year, County shall provide to Town the COPANA report for the entire contract year.

3. Special additional reports requested by Town may be provided at cost.

IV. HOLD HARMLESS CLAUSE
A. The County shall indemnify, defend, and hold harmless the Town, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance ofthe duties and obligations ofthe County and its employees set forth in this agreement.

B. The Town shall indemnify, defend, and hold harmless the County, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance of the duties and obligations ofthe Town and its employees set forth in this agreement.

C. This mutual indemnification agreement is adopted pursuant to Government code section 895. 4 and in lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government code section 895. 6.

V. INSURANCE AND LIABILITY
County and Town shall each maintain its own liability insurance coverage, through self-insurance or otherwise, against any claim of civil liability arising out of the performance of this agreement.

VI. TERM OF AGREEMENT
This agreement shall become effective on 7/ 1/ 14, and may be terminated without cause by County or Town upon the giving of one -hundred and eighty ( 180) days written notice of such termination to the other party. In the absence of such notice oftermination, this agreement shall be effective for a term of one hundred and twenty ( 120) months until 7/ 1/ 24, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the ten- year term, the Town shall nonetheless pay the full amount ofits pro - rata share remaining on County tenant improvements, moving costs and remaining lease commitments for the West Valley Division substation.

At the expiration of this ten ( 10) year contract, this contract can be renewed for an additional five (5) year period upon written notice ofrenewal by Town and the County to the other parties at least one hundred eighty ( 180) days prior to the expiration of this contract.

The 2004 Law Enforcement Contract between the parties and any extension thereof is terminated upon the effective date of this Agreement.

This agreement may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one document.

COUNTY OF SANTA CLARA
Date: JUN 2 4 2014
Signed and certified that a copy ofthis
Document has been delivered by electronic
Or other means to the President, Board of
Supervisors.

By:.

VVnsserman; President " "..........

Board of Supervisors
Atte : Dated: JUN 2 4 2014
RegadaClerk
Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:

Ch 1 Stevens, Deputy County Counsel ( Date)

Date: June 19, 2014
AS TO FORM AND LEGALITY:

Steven Mattas, City J
Dated: June 19, 2014

TOWN OF LOS ALTOS HILLS
r
By:

Carl Cahill, City Manager

EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

LOS ALTOS

RATES CUPERTINO HILLS SARATOGA

GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours - Patrol
Total Hours
Proj Costs FY 2014- 2015 @ $ 164. 90
TRAFFIC ENFORCEMENT - DAYS:

Proposed Hours
Proj Costs FY 2014- 2015 @ $ 162. 43
Cupertino @ $ 162. 45
TRAFFIC ENFORCEMENT - NIGHTS:

Proposed Hours
UNINCORP.
38, 248. 0 5, 421. 0 20, 060. 0 14, 696. 0
6, 307, 095 $ 893, 923 $ 3, 307, 894 $ 2, 423, 370
7, 200. 0 43. 0 4, 195. 4 0. 0
6, 984 $ 681, 451 $ 0
1, 169, 640

0. 0 0. 0 0. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 166. 04 $ 0 $ 0 $ 0
Cupertino @ $ 166. 06 $ 0
INVESTIGATIVE HOURS:

Proposed Hours 7, 200. 0 600. 0 2, 400. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 159. 02 $ 1, 144, 944 $ 95, 412 $ 381, 648 $ 0

EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

RATES CUPERTINO
RESERVES ACTIVITY HOURS:

Proposed Hours 1, 650. 0
Proj Costs FY 2014- 2015 @ $ 48. 70
OPERATING COSTS OF WEST VALLEY SUBSTATION:

Proj Hours FY 2014- 2015
89, 863
Percentage
Proj Costs July 2014 - Oct 2014
Proj Costs Nov 2014 - Jun 2015
Total Proj Costs of Substation
SUBTOTAL COSTS:

Proj Costs FY 2014- 2015

PROJECTED SPECIAL SERVICES
LOS ALTOS UNINCORP.

HILLS SARATOGA CITIES

22. 0 340. 0 0. 0
80, 355 $ 1, 071 $ 16, 558 $ 0
45, 448 5, 464 24, 255 14, 696

50. 5748% 6. 0804%
@ $ 418, 614 yr $ 70, 571 $ 8, 484
@ $ 418, 614 yr $ 141, 142 $ 16, 969
418, 614 $ 211, 713 $ 25, 453 $ 112, 989 $ 68, 459

26. 9911% 16. 3538%
37, 663 $ 22, 820
75, 326 $ 45, 639
8, 913, 747 $ 1, 022, 843 $ 4, 500, 540 $ 2, 491, 829
Projected Hours FY 2014- 2015 1, 815. 5 0 0 0
Cupertino Traffic Sergeant 189, 351 0 0 0
Saratoga School Resource Officer 0 0 100, 000 0

SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014- 2015 @ $ 136. 23 395, 721 0 0 0
1 SRO @ 85% and 1 SRO @ 75%)

TOTAL SHERIFF LAW ENFORCEMENT COSTS
Projected Costs FY 2014- 2015 $ 9, 498, 819 $ 1, 022, 843 $ 4, 600, 540 $ 2, 491, 829 CAPPED COSTS 2014- 2015
Proj Costs Capped @ 4. 6% ( CPI+ 2%) Increase $ 9, 840, 602 $ 1, 060, 170 $ 4, 753, 605 $ 0 AMOUNTS BELOW CAP OF 4. 6% ($ 341, 783) ($ 37, 327) ($ 153, 065) $ 0

Law Enforcement Contract
Exhibit B
Compensation for Services
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation ( salary and benefits) at top step for a 40 -hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive of PERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2014/ 2015:

Base Year 2014/ 2015 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2015/ 2016 through 2024/ 2025:

Preceding Base Year Costs
X
Lesser of Percentage change in total compensation or Consumer Price Index- Urban Wage Earners and Clerical Workers ( CPI/ W) plus 2% ( For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year.)
Plus
Percentage Change ( Increase/ Decrease) in Actual County PERS Costs

Los Altos Hills Motor Deputy
August 18, 2022
Attachment 3

Godbe Survey
2016
• Most important issues facing Town:
• Traffic Congestion was 3rd out of 17 major
concerns noted.
• Importance of potential future Town services:
• Providing additional Sheriff’s Office Patrol
Services ranked #1 amongst residents.
• Satisfaction with individual Town services:
• Traffic Enforcement was ranked 2nd to last
out of 14 Town services (not happy with the
enforcement of traffic laws).

Sheriff’s Office Traffic Team
Tuesday – Friday
6:30am to 4:30pm
Saratoga
Monday – Thursday
6:30am to 4:30pm
Monday – Thursday
6:30am to 4:30pm
Tuesday – Friday
6:30am to 4:30pm
Tuesday – Friday
6:30am to 4:30pm
Cupertino Office
Monday – Thursday
6:30am to 4:30pm
Los Altos Hills
Tuesday – Friday
6:30am to 4:30pm
Monday – Thursday
6:30am to 4:30pm
Detective
Tuesday – Friday
6:30am to 4:30pm
DUI Detective
Monday – Thursday
6:30am to 4:30pm

Primary Role of
Motor Deputy
• Reduce traffic collisions
• Provide law enforcement and other necessary services following motor vehicle crashes in Los Altos Hills
• Provide statute enforcement directed specifically at violations in the following categories:
• Aggressive driving
• Impaired driving
• Speeding
• Red light violations
• Seatbelt and child safety seat usage
• Bicycle safety, specifically stop sign violations
• Investigate collisions and draft crash reports.

Primary Role of
Patrol Deputy
• Respond to calls made from residents
• Alarms
• Animal related calls
• Burglary calls
• Quality of life type calls
• Investigate reports of crime by interviewing witnesses/suspects and making arrests • Respond to mental health calls
• Author crime reports
• Stop crime in Town
• Monitor traffic in the same fashion as the motor deputy • Speeding
• Bicycle safety
• Stop sign violations
• Red light violations

Motor Traffic
Deputy vs
Patrol
Deputy
Motor Traffic Deputy
• Specialized assignment
• Trained on State Vehicle Code
• Sideshow seizures
• Modified exhaust
• Ongoing collision investigation
training
• Investigate all collisions in Town
• More efficient use of radar
• Direct enforcement on complaints
• Off road (trails) capability
• Quicker response to calls
Patrol Deputy
• Basic training on vehicle code
• Basic traffic collision
investigation skills
• Document basic collision
• Focus on general public safety
with emphasis on crime
• Has more tools in vehicle
(larger)
• More visibility
• Can write reports in vehicle
• Traffic related matters
secondary to above.

Collision Reports 2012 - 2021

Motor Deputy,
Patrol Deputy,
Traffic Deputy
Option
• Option 1
• Continue to fund a motor deputy
to focus on traffic matters and
complaints.

Option
• Option 2
• Continue to have a traffic deputy
but instead of using a motorcycle,
deputy will use a vehicle.

Option
• Option 3
• Discontinue the use of a
motor/traffic deputy and replace it
with a patrol deputy.

1 City Council Regular Meeting Minutes
August 18, 2022
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Tyson called the hybrid City Council Regular Meeting to order at 6:04 p.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q.

Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Planning and Building Director Sofia Mangalam, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Assistant Planner Areli Perez, Management Analyst II Cody Einfalt, City Clerk Deborah Padovan

1. AGENDA REVIEW
There were no changes to the agenda. Mayor Tyson also stated that there was no reportable action resulting from the closed session.

2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos Hills Environmental Design and Protection Committee.

City Clerk Padovan presented the application of Vijay Chawla.

MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Vijay Chawla to the Los Altos Environmental Design and Protection Committee for a second four-year term. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, August 18, 2022 – 6:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California Attachment 4

2 City Council Regular Meeting Minutes
August 18, 2022
ABSENT: None
B. Appointment to the Los Altos Hills History Committee City Clerk Padovan presented the application of Bernado Ferrari.

Mr. Ferrari introduced himself to the Council.

MOTION MADE AND SECONDED: Mayor Tyson moved to appoint Bernado Ferrari to the Los Altos Hills History Committee for a four-year term. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Appointment to the Los Altos Hills Pathways Committee City Clerk Padovan presented the two applications.

Jennifer Basiji introduced herself to the City Council and withdrew her application to the committee as she will not be available to serve.

Joe Mitchell, Los Altos Hills, introduced himself to the City Council and expressed interest in serving on the committee.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to appoint Joe Mitchell to the Los Altos Hills Pathways Committee for a four-year term. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
D. Mid-Year Status Update on 2022 Council Strategic Goals City Manager Peter Pirnejad presented a review of the 2022 work plan and provided a status update on the items that were listed on the plan. He also provided a progress report on Council projects not on the 2022 priority workplan. The report was

3 City Council Regular Meeting Minutes
August 18, 2022
received, and no action was taken.

E. Planning Commission’s Ad Hoc Committee’s Presentation on SCCFD Driveway Requirements Relating to ADU and Lot-Split Development by Planning Commission Chair Jim Waschura

Planning Commission Chair Jim Waschura presented the subcommittee’s report on the fire department requirements for new construction. The subcommittee had the following recommendations:
• Ask SCCFD to have a fast-track process for urgent changes that is separate from the normal 2-year revision cycle.
• Ask SCCFD to make available online updated documents with objective criteria. • Ask SCCFD to have a fast-track process for urgent changes that is separate from the normal 2-year revision cycle.
• Ask Staff to communicate the requirements for SCCFD plan approval during the pre-application stage to avoid surprises.
• Ensure SCCFD approval happens before site development approval. This will avoid creating conflicts between LAH and SCCFD approvals.
• For Ministerial projects that don’t have a site-development phase, route plans to SCCFD upon receipt, and don’t grant building permits until SCCFD approval is completed.
• Ask SCCFD to be proactive in responding to SB9 legislation. Work with other municipalities with similar concerns to raise the priority of this issue with SCCFD.

Council discussion ensued.

Brad Fox, Assistant Fire Marshal, Santa Clara County Fire Department, was in attendance and responded to questions from the Council.

Hector Estrada, Fire Marshal, Santa Clara County Fire Department, was in attendance and responded to questions from the Council.

Public Comment
Breene Kerr, Los Altos Hills, said Sherlock Road will never be 20 feet wide as it is not physically possible to engineer a project like that. There are six homes on that road that were approved, built with permits and if those homes become uninhabitable, there will have been a public taking and litigation may ensue. He said the City Council has delegated veto power to the Fire Department, and they can take that back.

A clear set of allowable mitigating factors is needed.

Rajiv Bhateja, Los Altos Hills, said his home is subject to this issue. He expressed concerns about buyers needing to be notified that they may not be able to rebuild, you just penalized the current owners. He would like to see a flexible solution.

4 City Council Regular Meeting Minutes
August 18, 2022
Jitze Couperus, Los Altos Hills, thanked the Fire Department for attending. He said driveway widths are different for other local cities, but not Los Altos Hills. He talked about the standards the Fire Department uses. He requested further communication from the Fire Department.

Further discussion ensued. No action was taken.

Councilmember Tankha requested that the Fire Marshal return in two months to see how we are doing with this issue. There was no commitment from the Fire Department to return.

F. Presentation by the Santa Clara County Office of the Sheriff on the Differences Between a Motorcycle and a Patrol Vehicle
Sheriff Captain Rich Urena provided information on the difference between a motor unit deputy and a motorcycle unit deputy. He provided some options:
• Option 1: Continue to fund a motor deputy and focus on traffic matters and complaints
• Option 2: Continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle.
• Option 3: Discontinue the use of a traffic deputy and replace that with a patrol deputy.

The Council asked questions of Captain Urena and received his responses.

Kjell Karlsson, Los Altos Hills, thanked the captain for explaining the difference between the two units. He said that Option 3 was best - to discontinue the use of a traffic deputy and replace it with a patrol deputy.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to ask Captain Urena to institute Option 2 - continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
The Council recessed at 7:48 p.m.

The Council reconvened to open session at 7:56 p.m.

5 City Council Regular Meeting Minutes
August 18, 2022

3. PRESENTATIONS FROM THE FLOOR
Rajiv Bhateja, Los Altos Hills, provided an update on the activities of the Technology Committee. He said that the committee passed a motion proposing some speed alert systems in town. They also passed a second motion for gas shut-off valves.

Dru Anderson, Los Altos Hills, reported that her neighborhood (LAHE005) the Saddle Mountain neighborhood received Firewise certification. The Firewise program is a grassroot neighborhood wildfire preparedness program developed by the NFPA National Fire Protection Association.

J. Logan, General Manager, Los Altos Hills County Fire District, congratulated Dru and her team members. The Fire District completed the criteria to become a nationally recognized Firewise USA program participant.

Allan Epstein, Los Altos Hills, reported on the FIC on excessive building fees. The committee recommends further study and requests to calculate the Building Department revenue used in his study in conformity with the matrix study methods and calculate related costs after considering corrections noted by the City Manager. The corrections include compensating for the timing differences between recording the revenue and incurring the cost and then present to FIC.

4. CONSENT CALENDAR

Public Comment
Allan Epstein, Los Altos Hills, spoke on item 4.N, regarding the procurement process. He stated that the town has not met the legal procurement requirements for this project.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve the Consent Calendar. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tankha, Tyson, Mok, Schmidt, Swan
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of Regular City Council Meeting Minutes – June 16, 2022 B. Approval of Joint City Council/Planning Commission Special Meeting – June 20, 2022
C. Approval of Special City Council Meeting Minutes – July 18, 2022

6 City Council Regular Meeting Minutes
August 18, 2022
D. Review of Disbursements for July 1-31, 2022 $1,679,756.87 E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
F. Request by the Los Altos Hills History Committee for approval to hold the Committee’s Fall Annual Presentation the “Tales of Former Mayors” and to Advertise the Presentation (History Committee)
G. Receive Quarterly Investment Portfolio Report Quarter Ending June 30, 2022 (Staff:

S. Revillar)
H. Resolution 70-22 Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2022-23 in an amount not to exceed $6,949,991 (Staff: S.

Revillar)
I. Resolution 71-22 Approving Changes to Job Description for Management Analyst II, Creating a Job Description for an Assistant to the City Manager, Reclass the Senior Community Services Supervisor to Community Services Manager, Create a Job Description for Deputy Building Official/Plan Examiner and Resolution 72-22 Approving Amending the Employee Classification and the Salary Schedule (Staff: S.

Revillar)
J. Resolution 73-22 of the Town to Abide by the California Disaster and Civil Defense Master Mutual Aid Agreement, and Resolution 74-22 Clarifying Workers’ Compensation Benefits for Registered Disaster Service Worker Volunteers (Staff: C.

Einfalt)
K. Resolution 75-22 Awarding a Contract for the 2022 Pavement Rehabilitation and Drainage Improvement Project (Staff: O. Antillon)
L. Resolution 76-22 Awarding a Contract for Design and Permitting Services for the Summerhill Pathway Project (Staff: O. Antillon)
M.Resolution 77-22 Approving the Designation of System Low Carbon Fuel Standard (LCFS) Credits to Power Flex (Staff: O. Antillon)
N. Resolution 78-22 Awarding a Contract for the Corporation Yard Site Improvements Project (Staff: O. Antillon)
O. Notification of Fast Track Approval; 26880 Ortega Drive – File #SD22-0006 – Lands of Rajwar Family Trust - Site Development Permit for a 1,866 square-foot addition, which includes a new 789 square-foot lower floor, to an existing single-story

7 City Council Regular Meeting Minutes
August 18, 2022
residence and new patios and walkways. CEQA review: Categorical Exemption per Section 15303(e) (Staff: J. Loh). Appeal Deadline: Tuesday, August 23, 2022, at 5:00 p.m.

Item 6 was heard next:

6. PUBLIC HEARINGS

► City Council Ex Parte Contacts Policy Disclosure

A. Approval of a Tentative Map to create a two-lot subdivision of an existing 2.20 gross acre parcel (APN 182-028-026. Proposed new Parcel A would be 1.010 acres and the proposed new Parcel B would be 1.073 acres (Staff: S. Mangalam)

Mayor Tyson had no contacts but has walked the property. Councilmember Mok spoke to Allan Epstein and Kjell Karlsson. There were no other ex parte communications.

Mayor Tyson opened the Public Hearing.

Assistant Planner Areli Perez presented the staff report.

The Council asked questions. Areli Perez and Planning and Building Director Sofia Mangalam addressed them.

Council discussion ensued.

Carlos (Gustavo) Auqui, Applicant, presented his request to the City Council.

Public Comment
Michael Milani, Milani and Associates, Civil Engineer on the project, said there are a number of objective standards that have been applied to the project. They are in agreement with the conditions of approval. The intersection meets objective standards by the state of California.

Kit Gordon, Los Altos Hills, is encouraged that all driveways go onto Altamont and not Page Mill Road. The study may not convey the dangers of Page Mill Road.

Waidy Lee, Los Altos Hills, said she shares a fence with the subject property. She expressed concerns about the driveway coming out on Page Mill Road. The traffic study should come forward for Council review prior to the map approval.

John Lewis, Los Altos Hills, said the only responsible decision is to accept option 3 as the traffic study has not been completed yet. It may not be possible to make the driveway entrance off of Page Mill safe.

8 City Council Regular Meeting Minutes
August 18, 2022
Mayor Tyson closed the Public Hearing.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to deny the subdivision application without prejudice and allow the applicant to re-file; direct the applicant to refile the application with a Traffic Safety Study prepared, for Planning Commission review; and any application fees for re-filing to be waived for the applicant. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5. ONGOING BUSINESS
A. Receive a Report on the Findings for the Community Facilities Needs Assessment and Provide Direction on Town Hall Addition/Community Space (Staff: S.

Robustelli)

Community Services Supervisor Sarah Robustelli presented the staff report.

Ryan Mottau, MIG, Inc., Berkeley, and Kevin Lyons, Chief Scientist, Governance Sciences Group, each presented the reports on the survey results.

Council discussion ensued.

Public Comment
Allan Epstein, Los Altos Hills, complimented the staff on surveying the public and hearing all voices. With regard to the public space, the survey results are statistically accurate. Regarding the town staff needs, he doesn’t believe the report identifies the needs or the needs over a period of time: what the space will be used for, who will use it and how will it grow over time. The needs need to be established.

Council discussion continued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to continue the meeting past 10 p.m. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha

9 City Council Regular Meeting Minutes
August 18, 2022
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Brene Kerr, Los Altos Hills, said that the public is greeted outdoors lately. There must have been some of the public spaces taken over by the staff. He hopes the town will provide a more welcoming place for the residents. The tables outside do not feel very permanent. It is worth taking a look at.

Council discussion continued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to direct staff to look at ways to expand Town Hall that incorporate the ideas set forth in the report put together by staff based on FlashVote and MIG reviews that we assume we need more room for staff and that we include community involvement in the design as well. The motion was seconded by Mayor Tyson.

MOTION FAILED 2-3:

AYES: Tyson, Schmidt
NOES: Mok, Swan, Tankha
ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Councilmember Tankha moved to direct staff to return to Council with projections for the next 10 years in terms of staffing needs, any additional space for staffing, and how that space would be used. The motion was seconded by Councilmember Mok.

Council discussion continued.

MOTION PASSED 4-1:

AYES: Tyson, Swan, Mok, Tankha
NOES: Schmidt
ABSTAIN: None
RECUSE: None
ABSENT: None
The Council recessed at 10:11 p.m.

The Council reconvened to Open Session at 10:18 p.m.

B. Resolution 79-22 to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received during FY 21-22 totaling $32,197 (Staff: C. Einfalt)

10 City Council Regular Meeting Minutes
August 18, 2022
Management Analyst Cody Einfalt presented the staff report.

Council discussion ensued.

Public Comment
Anand Ranganathan, Los Altos Hills, said there is no accountability the Sheriff’s Department. The Sheriff’s Department should give a report every month reflecting which deputies were in town, what days, and what they were doing. All we get from the Sheriff’s Department is the monthly bill. The town needs to demand more accountability.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 79-22 to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received during FY 21-22 totaling $32,197. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Update to Council Appointments to Committees and Outside Agencies 2022 (Staff:

D. Padovan)

City Clerk Padovan presented the update of the Council appointments.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to accept the updated schedule of Council Appointments to Committees and Outside Agencies 2022. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. NEW BUSINESS
A. Introduction of Ordinance 602 (First Reading) of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System

11 City Council Regular Meeting Minutes
August 18, 2022
and Resolution 80-22 of Intention to Approve an Amendment to Contract Between the Board of Administration California Public Employees’ Retirement System and the City Council of the Town of Los Altos Hills (Staff: S. Revillar)

Administrative Services Director Sarina Revillar presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to waive reading and introduce Ordinance 602 (First Reading) of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System and Resolution 80-22 of Intention to Approve an Amendment to Contract Between the Board of Administration California Public Employees’ Retirement System and the City Council of the Town of Los Altos Hills. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

8. STAFF REPORTS
A. City Attorney -No report.

B. City Clerk
City Clerk Padovan reported on the volunteer dinner scheduled for September 7th. A special City Council meeting is scheduled for Friday, August 19th to discuss the outcome of the nomination period for the November City Council election. Staff is working with a consultant to come up with streamlined guidelines for agenda, minutes, and training. She is planning to bring a proposal back to the City Council in quarter 4 to determine how to preserve the records that are stored at the Corp Yard.

C. Planning Director
The State mandated Public Review Draft of the 6th Cycle Housing Plan 2023 – 2031 Housing Element (draft) for the Town of Los Altos Hills is available online for public review and comment. We have sent emails via listserv, social media messaging, and advertising in the Town Crier and Daily Post.

The community can provide comments via email, online feedback form, or in person during counter hours. Staff will also be available on August 22nd and 29th between 5

12 City Council Regular Meeting Minutes
August 18, 2022
pm and 7 pm to assist residents with reviewing the draft and providing comments. So far, we have received three public comments via email.

Keeping in mind the water supply challenges due to the drought, a condition of approval stating that “all required plantings shown on the plans shall be installed during the winter months between October and March” has been added to recently approved Site Development Permits for landscape screening. In addition, staff will send request letters to homeowners who recently got their landscaping projects approved to defer the planting of trees and shrubs to the winter months.

Dan Edds, consultant for the building permit fee study, will be presenting his findings to the City Council in the October meeting. He also made a presentation to the FIC on August 8th.

D. Administrative Services Director
Administrative Services Director Sarina Revillar reported that staff created an internship program this summer. Three interns were hired in the areas of City Manager, Administrative Services, and Community Services. Some of the following projects included:

1. Research and recommendation regarding an EOC.

2. Research and draft financial policy.

3. Research and draft tabling policy.

4. Learned about the sewer system and shadowed the Engineering staff.

Jonathan Reichental will present the IT Master Plan at the September City Council meeting.

E. Public Works Director
Public Works Director Oscar Antillon reported on the following:

Pathways update
Public Works continues to define the list for the next ten segments. There are lots of opportunities to improve many paths in which the town already has the easements, but the path has not been improved due to lack of resources.

Matadero Creek
On August 10th the San Francisco Bay Regional Water Quality Control board (Water Board) responded to our letter from July 19th. In the latter the Executive Officer said that the quality certification for the project will be issued once the town completed and submitted the mitigation and monitoring plan for the project. We expect a draft to be completed by the end of August.

13 City Council Regular Meeting Minutes
August 18, 2022
Personnel
We expect the newest member of our maintenance team, Walter Fiallos, to start work on Monday, August 22, 2022. We have selected our new assistant engineer, currently going through the pre-hiring process.

Prop 68 and Town Hall
Both projects are waiting for building permits.

East Sunset
Complete and great job by our associate engineer John Chau managing a difficult contract, but the project was completed on schedule and on budget. 4 Additional EV Chargers.

Thanks to staff engineers Daniel Liang and Melissa Elian-Carrillo for their efforts working on the project and coordinating with the EIC to procure the new chargers.

Once the chargers are installed, we welcome the community to use them.

Procurement Process update
We follow our procurement procedures, basically construction projects under $200,000 can be done with informal bid procedures, as part of that the town needs the list of contractors we use.

F. City Manager
City Manager Peter Pirenjad reported on the following:

Drought Planning
• Water Conservation Meeting
Staff hosted a meeting with Cal Water Service and Purissima Water District to discuss ways in which the town can help residents conserve water

• QWEL Program
Staff is working with the Bay Area Water Supply & Conservation Agency (BAWSCA) and the California Water Efficiency Partnership (CalWEP) to put together a proposal on bringing the Qualified Water Efficient Landscaper (QWEL) program to Los Altos Hills.

Emergency Management
• Disaster Council Meeting
The Los Altos Hills Disaster Council held its first meeting since the pandemic. Attendees included the Director of Emergency Services, Peter Pirnejad: City Manager, Mayor of Los Altos Hills: George Tyson, Management Analyst: Cody Einfalt, and Emergency Management Consultant:

Ann Hepenstal. At least one annual meeting of the Disaster Council is required to remain in compliance with state regulations.

14 City Council Regular Meeting Minutes
August 18, 2022
• Santa Clara County Emergency Preparedness Fair
Mark your calendar for Saturday, September 10th and visit the county’s Emergency Preparedness Fair in San Martin from 9:00 am to 1:00 pm.

• Emergency Communication Meeting with the Fire Department In response to the few fire incidents over the past few weeks, town management staff held a meeting with the Fire Department (Brian Glass) to understand how they can establish better communication during these events.

Town staff has assembled an efficient Public Information Officer (PIO) team that oversees outgoing messages from the town.

Please continue to use Watch Duty and Pulse Point to get the latest updates on town emergencies.

GreenWaste
July 23, 2022 GreenWaste Neighborhood Clean-up event
GreenWaste hosted the Neighborhood Clean-Up Event at Foothill College. A total of 612 cars utilized the drop-off service totaling 68.34 tons collected.

LAFCO Fire Service Review Meeting
Santa Clara LAFCO resumed their Technical Advisory Committee and held a meeting on the Countywide Fire Service Review. A replacement consultant has been chosen to pick up the work that has already been started, and an updated timeline in available on LAFCOs website.

Community Services
The Fall/Winter Activity Guide is at the printer and will be mailed by the end of the month. In the guide you will find community events, activities, and resources.

Upcoming Events:

On Saturday, August 20th the 4th Adult Softball Game taking place from 1-3 pm at Purisimma Park. Come out and cheer for your home team and watch LAH take home the trophy!
Mark your calendar for the Los Altos Hills Hoedown Saturday, September 10th from 4-7 pm at Westwind Community Barn. The event will include Equestrian Expo, Live Music, Line Dance Caller, Capelo’s BBQ, and arts and crafts. See you there!
Want to stay informed? Sign up on the Town’s website for the City Manager’s Weekly Report.

15 City Council Regular Meeting Minutes
August 18, 2022

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson)

Mayor Tyson reported that PG&E has provided a contact person and Public Works Director Oscar Antillon has been in touch with them.. No action was taken.

B. Report from the Council Ad Hoc Committee on Community Surveys (Mayor Tyson/Councilmember Schmidt)

Councilmember Schmidt said the committee’s work has concluded.

C. Report from the Council Town Hall Ad Hoc Committee (Mayor Tyson/Councilmember Schmidt)

Councilmember Schmidt said the committee’s work has concluded.

D. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)

Councilmember Mok said the committee has met twice, once with Comcast and once with AT&T. They hope to have a report at the next City Council meeting.

E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

Vice Mayor Swan reported that the TEDx committee set a date for January 28, 2023.

The title of the program is The Power of Creativity and Innovation in Silicon Valley.

The guest list is limited to 100, so sign up right away when the invitations are sent.

Mayor Tyson encouraged council liaisons to encourage their committees to work through the liaison for presenting at Council meetings. There were a couple of committee reports made during public comment this evening. Additionally, Council Initiated items are generally new ideas that are not in the work plan. He encouraged Councilmembers to discuss topics with the City Manager in advance to see what type of background work needs to be done.

10. COUNCIL INITIATED ITEMS

A. Request by the Environmental Initiatives Committee for Consideration to Direct Staff to Prepare Leaf Blower Regulations (Councilmember Mok)

Councilmember Mok presented the item.

Council discussion ensued.

16 City Council Regular Meeting Minutes
August 18, 2022
Chris Schiebl, Los Altos Hills, is asking for a leaf-blower ordinance. Not trying to ban gas powered leaf blowers, but sensible hours and noise ordinance.

Anand Ranganathan, Los Altos Hills, clarified the enforcement piece. The EIC discussion centered on the enforcement - it should be a civil defense using code enforcement. We should not be involving law enforcement in the enforcement of the matter.

MOTION MADE AND SECONDED: Councilmember Mok moved to direct staff to prepare leaf-blower regulations for noise and hours of operation and to not use the Sheriff for enforcement, but a compliance officer. The first offense would be a warning, the second warning would be a set fine, and third would be an infraction.

The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Request for Consideration to Offering a Lifetime Volunteer Award to Qualified Individuals (Vice Mayor Swan)
Vice Mayor Swan presented the request.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to create an ad hoc committee made up Councilmember Tankha and Vice Mayor Swan to develop a process and criteria for Offering a Lifetime Volunteer Award to Qualified Individuals. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Request by the Environmental Initiatives Committee to Participate in a new Community-Based Network to Sample the Chemical Composition of Natural Gas Delivered to Los Altos Hills Homes (Councilmember Schmidt)

17 City Council Regular Meeting Minutes
August 18, 2022
Councilmember Schmidt presented the item.

Council discussion ensued.

MOTION MADE AND SECONDED: Mayor Tyson moved to participate in a study to sample the chemical composition of natural gas delivered to Los Altos Hills homes. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

11. ADJOURN

The meeting adjourned at 11:16 p.m.

Respectfully submitted,
Deborah L. Padovan
Deborah Padovan
City Clerk
The minutes of the August 18, 2022, regular City Council meeting were approved as presented at the September 15, 2022, regular City Council meeting.

Page | 0
County of Santa Clara
SHERIFF’S OFFICE | 55 WEST YOUNGER AVENUE, SAN JOSE, CA 95110 Law Enforcement Contract – Town of Los Altos Hills
FISCAL YEAR 2022-2023 PROPOSED COSTS
Attachment 5

Page | 1
This page intentionally left blank

Page | 2
Table of Contents
The Sheriff’s Office.......................................................................................................................................................... 3 Organizational Chart ...................................................................................................................................................... 7 Law Enforcement Contract – Background.............................................................................................................. 8 Benefits to Cities of Contracting for Services........................................................................................................10 Local Public Safety Budget and Statistics..............................................................................................................12 Contract Costing Model...............................................................................................................................................14 Cost Calculation Methodology ..................................................................................................................................15 Fiscal Year 2022-2023 Proposed Hours ...................................................................................................................16 Fiscal Year 2022-2023 Summary of Proposed Costs ............................................................................................17 Fiscal Years 2021-2022 and 2022-2023 Costs Comparison .................................................................................18 Proposed Costs and Capped Budget Comparison ..............................................................................................20 Summary of Proposed Hourly Rates........................................................................................................................21 Contract Cities’ Statistical Data.................................................................................................................................22 Statistical Data – Town of Los Altos Hills .............................................................................................................27

Page | 3
The Sheriff’s Office
Currently, The Sheriff’s Office currently has 1,791.5 employees. Of those employees, 1,360 of them are sworn law enforcement officers and 431.5 of them are non-sworn, professional staff who provide support to the entire operation. In addition to the full-time badge staff, the Sheriff’s Office has numerous Reserve Deputy Sheriffs. The Sheriff's Office is divided into 4 major bureaus: Administrative Services, Enforcement, Custody, and Support Services.

I. Administrative Services
The Administrative Services bureau is comprised of the following divisions:

Budget Management and Accounting (Fiscal) Division – performs a number of critical back-end services for the citizens of the County of Santa Clara in addition to providing support services directly to the Santa Clara County Sheriff’s Office. As part of the Administrative Services Bureau, Fiscal is responsible for Budget Management, Cost Accounting and overall Fiscal Services.

Personnel, Backgrounds and Reserves Division – responsible for the overall management of department personnel practices including recruitment/selection activities and employment background investigations, on-boarding procedures for badge and civilian staffs, employee relation activities including managing employee performance evaluation, and administration of leaves, injury and return-to-work program.

Information Systems Division – manages the operation of multiple systems in the Sheriff’s Office and other neighboring counties in the South Bay region. The division provides support for desktop, laptop, and other specialized equipment to about 2,000 internal users throughout the agency and support for regional Law Enforcement Telecommunications System (SLETS) and California Law Enforcement Telecommunication Systems (CLETS) to over 3,200 users from local, state, and federal law enforcement agencies. In addition, the division also provides support for networking, databases, infrastructure, applications, software development, and security systems that are unique to law enforcement and custody agencies.

Legislative, Contracts and Analysis Division – responsible for the creation and management of contracts, grants and legislative files for Board and Committee meetings.

Sheriff’s Identification Unit – responsible for providing accurate, timely and complete fingerprint comparison and identification services to law enforcement agencies across Santa Clara County.

II. Enforcement - comprised of the following divisions
Headquarters Patrol
Headquarters Patrol provides 24-hour uniformed law enforcement patrol services for most county buildings and all Central, East, and South unincorporated areas of Santa Clara County. The unincorporated areas of the Mount Hamilton Range, including Mount Hamilton, San Antonio Valley, Isabel Valley, San Felipe Valley, and Hall’s Valley, are patrolled from this station. The unincorporated south county communities of San Martin, Rucker, and Uvas Canyon as well as the unincorporated areas surrounding Morgan Hill and Gilroy are patrolled by units from the South County Station.

The Sheriff’s Office is also responsible for the Parks Patrol Unit that provides law enforcement services for the 27 parks and lakes managed by the Santa Clara County Parks Department. Also, the Rural Crimes Unit was formed in 1992 and specializes in crimes associated with rural farming businesses.

Page | 4
West Valley Patrol
The West Valley (WV) Patrol Division of the Sheriff’s Office proudly serves the Cities of Saratoga, Cupertino, Town of Los Altos Hills, as well as the Western Unincorporated areas of the county from Summit Road to Moffett Field. The WV Patrol Division is committed to providing progressive law enforcement services and maintaining healthy community partnerships. Deputies are routinely involved in community events across all cities. There are 83 sworn positions and 7 professional support staff assigned to the West Valley Patrol Division. Deputies provide a full range of law enforcement responsibilities to include Patrol, Traffic Enforcement, Investigative Services, School Resource Officers, Neighborhood Resource Officers, K-9 Services, and Special Enforcement assignments.

The Division employs modern strategies such as community-oriented policing, predictive policing, as well as innovative and progressive initiatives geared toward enhancing the quality of life measures. A full-time analyst works directly with patrol deputies and detectives to identify crime trends. Deputies perform daily enforcement duties with the goal of making neighborhoods safe by bringing criminals to justice. The Division is managed by Captain Rich Urena, who works closely with each city and the various communities.

Transit Patrol
The Sheriff Transit Patrol Division provides contracted supplemental general law enforcement services for the Valley Transportation Authority (VTA) with the primary goal of safety for VTA patrons, employees, and the security of VTA vehicles and properties. VTA’s mass transit system of bus and light rail operations includes a 346 square mile service area that extends through 15 municipalities and unincorporated Santa Clara County. Law Enforcement responsibilities in the Sheriff Transit Patrol Division include 24-hour uniformed patrol, explosives detection K-9s, motorcycle patrol, bicycle patrol, detectives, and a special team focused on transit-related crime suppression.

The Sheriff’s Office Transit Patrol Division also provides supplemental law enforcement services for Valley Transportation Authority property and assets located at the Milpitas BART Station.

Investigative Services
The Investigative Services Division operates out of three primary locations: Headquarters, West Valley Station, and South County Station. To accomplish the mission of the Investigative Services Division, investigators are trained for general investigation and receive additional training for specific areas of expertise. In order to ensure that each crime is properly investigated by a detective with skill and experience, the units are each dedicated to a particular type of crime.

Special Operations
The Special Operations Division encompasses the Special Teams, Mutual Aid Coordinator, Air Support Unit, Intelligence Unit, Covert Investigations Unit (CIU), Fugitive Apprehension & Surveillance Team (FAST), Civil Enforcement Unit, and Civil Support Unit.

III. Custody
The Santa Clara County Sheriff’s Office Custody Division is the fifth largest jail system in California and among the 20 largest systems in the United States. Our jail is among the 100 systems nationwide, with an inmate population of more than 1,000. The average daily population for the Santa Clara County Correctional facilities was approximately 2,503 inmates a day at the end of October 2021.

Approximately 48,000 arrestees are booked annually, with an average length of stay of about 275 days.

Page | 5
The Custody Bureau consists of several divisions: Main Jail Facility, Elmwood Correctional Facility, Custody Administrative Services, Jail Reforms, Support Services, and Compliance.

IV. Support Services
Support Services are comprised of the following services:

Training & Professional Development Division
The Training and Professional Development Division supports the professional growth and development of Sheriff’s Office personnel. The division provides innovative and relevant law enforcement training utilizing contemporary instructional concepts that support a learner-centered focus on learning for our personnel’s entry-level and continuing education. The division offers stateof-the-art training for the Law Enforcement and Custody Bureaus through a multifaceted but distinct group of training programs, including:
• Santa Clara County Justice Training Center
• In-Service Training
• Entry Training Programs
• Body-Worn Camera (BWC) Program
• Regional Firearms Training Facility
• Regional Driver Training Center
• Advanced Officer Training
The Training and Professional Development Division is responsible for all training related to sworn staff, including entry-level academy training for Enforcement and Custody deputies, field training and on-the-job training, continuing education and perishable skills training, firearms and de-escalation training, and advanced officer training programs.

Sworn and professional staff comprise the Training and Professional Development Division to provide instruction; manage, facilitate, track, and schedule training; develop and certify contemporary training curriculum; facilitate and supervise training programs and academies; and collect and report training compliance, both internally and to governing bodies, including the California Commission on Peace Officer Standards and Training (POST) and the California Board of State and Community Corrections (STC). Additional staff, including extra-help instructors and personnel from other divisions through collateral assignments, provide quality instruction as subject matter experts for the academy and inservice training programs.

Court Security
Court Security division provides security to the eight State of California Superior Courts located within Santa Clara County on a contract basis. The number of sworn and professional staff assigned to the Court Security Contract ranges from 125 to 212.

There are many specialized assignments within the Court Security Division to include Judicial/Dignitary Protection, Felony and Misdemeanor Court Trial Bailiffs, Risk Assessment Unit, CIT trained Dual Diagnosis Court Bailiffs, Juvenile Dependency Bailiffs, Juvenile Court Bailiffs Holding Cell Operations and Court Movement Deputies.

More than 1,250,000 people pass through our security screening stations each year. Deputies and Sheriff’s Technicians operate security screening stations at the entrance of each court facility. Their primary job is to ensure no illegal or dangerous items enter a court facility.

Page | 6
Valley Medical Center Security
Valley Medical Center Security division provides oversight of all security and law enforcement services for Santa Clara County Health System (SCC Health System), 24-hours a day, 7-days per week. SCC Health System comprises Valley Medical Center Hospital and Clinics, O'Connor Hospital, St. Louise Regional Hospital, DePaul Health Center, and numerous Valley Health Centers. SCC System employs approximately 10,000 employees, two-thirds of which are assigned to the Valley Medical Campus.

Stanford University
Stanford University division provides oversight and operational authority to Stanford Department of Public Safety through direct supervision of the assigned Captain. The Sheriff’s Captain acts at the direction of the Sheriff in policy matters. The Sheriff’s Captain will coordinate cases involving death and serious felonies to ensure coordination and control with the Sheriff’s Office. The assigned Captain further reviews policy and procedures to safeguard adherence to the standards set by the Sheriff.

Records
The Records Division is the repository and the Custodian of Record for all records of the Sheriff's Office. The division is responsible for reviewing all crime reports for mandated statistical Uniform Crime Reporting (UCR) to the State Department of Justice.

Page | 7
Organizational Chart

Page | 8
Law Enforcement Contract – Background
I. SERVICES
City of Cupertino, City of Saratoga, and Town of Los Altos Hills entered into an agreement with the County of Santa Clara, Sheriff’s Office for the following law enforcement services:

A. Law Enforcement Services - include patrol of established beats, responses to emergency calls, investigative services and other law enforcement services.

B. Supplemental Services – as requested by the City which may include traffic law enforcement beyond the basic services, crime prevention patrols, and other law enforcement services that are acceptable of being scheduled and within the capability of the Sheriff to provide.

C. Supplemental Reserve Services – services provided by reserve sheriff deputies such as transportation of arrestees from the arrest location to the appropriate jail facility and additional services as requested by City and approved by the Sheriff’s Office.

D. Booking and Processing Services – include booking and processing services to those arrested persons within the corporate limits of City and who are brought to County jail for booking or detention.

E. Communication Services – emergency communication services in support of the Sheriff’s Office and City’s operations. Services include 24 hour per day 9-1-1 telephone answering and radio dispatching of Sheriff’s personnel.

II. COMPENSATION
Law Enforcement Services
FY 2014-2015 base rate. Annual increase limited to the lesser of (a) percentage increase in total compensation and annual PERS cost increase or (b) annual CPI/W plus 2% and annual PERS cost increase.

Supplemental/Reserve Services
a. Primary Rate – average full cost of a single Deputy with patrol vehicle b. Supplemental Day Rate – cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is not payable
c. Supplemental Night Rate – cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is payable
d. Supplemental Reserve Rate – cost of two Reserve Deputy Sheriff with patrol vehicle e. Investigative Service Rate – average full cost per hour of an investigator’s time.

Base Rent and Operating Costs of Westside Substation
The cities’ share of the base rent and operating cost will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2.5% each year. The cities shall be responsible for the base rent increase and any increase in operating expenses and real estate taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2014-2015 base year. Yearly controllable operating costs shall be capped at 5%. The cities’ share of the operating cost and base rent will be a prorated amount based upon the actual billable hours as indicated in the COPANA reports.

III. TERM OF AGREEMENT – July 1, 2014 to July 1, 2024.

The agreement may be terminated without cause upon giving 180 days written notice of such termination to the other party. At the expiration of this ten (10) year contract, this contract can be renewed for an additional five (5) year period upon written notice of renewal by City and the County to other parties upon 180 days advance notice.

Page | 9
IV. ANNUAL CONTRACT USAGE HISTORY
Los Altos Hills FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 Services
General Law
Enforcement Hours
5,421.0 5,421.0 5,421.0 5,421.0 5,421.0 5,421.0 5,421.0 Traffic Enforcement
– Days - Hours

43.0 1,413.0 1,413.0 1,859.5 1,859.5 1,859.5 1,859.5
Investigative Hours 600.0 600.0 600.0 600.0 600.0 600.0 600.0 Reserve Activity
Hours

22.0 22.0 22.0 22.0 22.0 22.0 22.0
Projected Costs $1,107,832 $1,411,458 $1,449,999 $1,641,852 $1,752,621 $1,856,055 $1,944,781 Actual Costs $1,110,700 $1,405,220 $1,448,808 $1,641,665 $1,724,905 $1,850,576

Page | 10
Benefits to Cities of Contracting for Services
Contracting for police services may help a community enhance its level and quality of service delivered, providing an array of services that can be revised as needs change and at a cost less than that for supporting an independent law-enforcement organization.

Cost Savings
Communities may contract for police services for many reasons, most of which are related to resources.

Contracting for police services most often resulted in significant cost savings. Savings may result from reducing administrative and command staff positions with consolidation, pooling of resources, and lower capital costs.

Contracting may also provide economies of scale, as larger organizations may be more efficient and provide services at lower cost than smaller ones.

Enhanced Quality and Level of Service
Since the policing system is highly fragmented and leads to a significant duplication of local services that consolidation through contracting can mitigate, a city contracting for services may find it can provide equivalent services with fewer staff than in a stand-alone entity. A city may, for example, provide capacity for rare events that far exceeds its true needs. By contracting with a larger agency with specialized capabilities as needed, a city can better focus its resources on base law-enforcement services.

Contracting for police services may provide an opportunity to enhance both the level and quality of service delivered. By contracting, a community can receive not only the benefits of the contract deputies assigned to it, but also has access to more specialized areas such as investigations, forensics, crime-analysis services of the Sheriff’s Office and much more. The breadth and experience in the Sheriff’s Office far exceed those in smaller cities’ police departments.

Cost savings
Staffing
flexibility
Efficient use
of resources
Appropriate
staffing level
Enhanced
level of
service
Enhanced
quality of
service
Breadth &
depth of
experience

Page | 11
Efficient Use of Staffing Resources
Contracting can make more efficient use of staffing resources, especially in communities with local lawenforcement agencies governed by minimum staffing levels. Such levels may be defined by collective bargaining but more often are driven by policy and practice. Such levels assume departments are autonomous and cannot rely on nearby agencies for resources. This may lead to communities setting staffing levels at an unnecessarily high level. The Sheriff’s Office has resources in the other areas, which allows basic staffing level for the city to be at a lower level but backup and supervision from others can provide additional resources when needed.

Page | 12
Local Public Safety Budget and Statistics
County of Santa Clara, Office of the Sheriff Average Cost Per Resident for Police Services and Percent of City Budget Allocated to Law Enforcement Services 2021-2022 Police Operating Budgets
# City Land Area
in Square
Miles (1)
Population/
Square
Mile
Population
(1)
Police
Budget
Budget per
Capita
Total City
Budget
Percent of
City
Budget
1 Saratoga (2) 12.4 2,504 31,051 $6,841,990 $220 $27,498,742 24.9% 2 Cupertino (2) 11.3 5,343 60,381 $15,485,487 $256 $88,967,034 17.4% 3 Los Altos Hills (2) 8.8 965 8,489 $2,395,556 $282 $14,162,815 16.9% 4 Monte Sereno (3) 1.7 2,046 3,479 $1,067,085 $307 $7,517,634 14.2% 5 Milpitas 13.6 5,902 80,273 $28,005,667 $349 $110,385,632 25.4% 6 Morgan Hill 12.9 3,526 45,483 $16,860,145 $371 $44,689,214 37.7% 7 Gilroy 16.2 3,674 59,520 $23,614,706 $397 $55,898,942 42.2% 8 Los Altos 6.5 4,865 31,625 $13,662,657 $432 $48,800,534 28.0% 9 Campbell 5.8 7,579 43,959 $19,434,298 $442 $92,710,156 21.0% 10 San Jose 176.5 5,741 1,013,240 $487,042,420 $481 $1,587,737,216 30.7% 11 Los Gatos 11.1 3,021 33,529 $17,239,483 $514 $44,031,983 39.2% 12 Sunnyvale (4) 22.0 7,082 155,805 $84,805,138 $544 $289,316,552 29.3% 13 Mountain View 12.0 6,865 82,376 $45,518,725 $553 $156,732,510 29.0% 14 Palo Alto 23.9 2,869 68,572 $43,115,000 $629 $209,210,000 20.6% 15 Santa Clara 18.4 6,937 127,647 $80,454,471 $630 $286,025,931 28.1% Incorporated Cities 353.1 5,226.8 1,845,581
Unincorporated Areas 937.0 87.8 82,271
County Total 1,290.1 1,494.3 1,927,852
1 US Census estimates on 3/24/21 at "http://www.census.gov/quickfacts" 2 Law enforcement services in Cupertino, Los Altos Hills, and Saratoga are provided under contract by the Santa Clara County Sheriff's Office. 3 Monte Sereno's contract for police services is for 105 hours per week only. The police budget noted above is the flat rate for 105 hours. 4 The City of Sunnyvale includes both police and fire protection costs in the department's public safety budget.

Page | 13
Annual Crime Rate
Number of Annual Crimes1
Crime Rate1
(per 1,000 residents)
Name FY 2021 Public
Safety
Budget*
Budget per
Capita
Population Violent Property Total Violent Property Total Monte Sereno3 $1,067,085 $307 3,479 4 15 19 1.15 4.31 5.46 Saratoga2 $6,841,990 $220 31,051 18 216 234 0.58 6.96 7.54 Los Altos Hills2 $2,395,556 $282 8,489 6 59 65 0.71 6.95 7.66 Los Altos $13,662,657 $432 31,625 23 323 346 0.73 10.21 10.94 Los Gatos $17,239,483 $514 33,529 20 406 426 0.60 12.11 12.71 Cupertino2 $15,485,487 $256 60,381 69 830 899 1.14 13.75 14.89 Morgan Hill $16,860,145 $371 45,483 59 766 825 1.30 16.84 18.14 Sunnyvale4 $84,805,138 $544 155,805 229 3,178 3,407 1.47 20.40 21.87 Santa Clara $80,454,471 $630 127,647 206 3,301 3,507 1.61 25.86 27.47 Milpitas $28,005,667 $349 80,273 111 2,103 2,214 1.38 26.20 27.58 San Jose $487,042,420 $481 1,013,240 4,375 23,847 28,222 4.32 23.54 27.85 Mountain View $45,518,725 $553 82,376 144 2,177 2,321 1.75 26.43 28.18 Palo Alto City $43,115,000 $629 68,572 81 1,931 2,012 1.18 28.16 29.34 Gilroy $23,614,706 $397 59,520 260 1,507 1,767 4.37 25.32 29.69 Campbell $19,434,298 $442 43,959 110 1,365 1,475 2.50 31.05 33.55 California 174,331 921,114 1,095,445 4.41 23.31 27.72
United States 1,245,410 6,925,677 8,171,087 3.80 21.11 24.91 1 Source from OpenJustice, Crimes & Clearance for 2020, www.openjustice.doj.ca/gov/exploration/crime-statistics/crimes-clearance 2 Law enforcement services in Cupertino, Los Altos Hills, and Saratoga are provided under contract by the Santa Clara County Sheriff's Office. 3 Monte Sereno's contract for police services is for 105 hours per week only. The police budget noted above is the flat rate for 105 hours. 4 The City of Sunnyvale includes both police and fire protection costs in the department's public safety budget.

Page | 14
Contract Costing Model
The Sheriff’s Office (SO), Fiscal Division annually develops a cost estimate for the contracting cities based upon the Contract Costing Model. The model has been developed in-house and takes into account a variety of cost factors, which are updated annually. It is important to note that not all cost factors in use within the costing model are developed by the SO. Some of the cost factors are dictated by other County departments to the SO, and the cost is just passed along to the contracting agencies. The following points outline the overall approach utilized to calculate the baseline estimates for the contracted cities.

1. Salaries and Benefits – based on Countywide salary table, applicable benefit rates developed by County Office of Budget and Analysis, and annual salary increases and allowances specified by labor agreements.

The salaries and benefits section of the contract is where the costs are captured for not only the direct staff that are assigned to each city, but also the regional and shared staff among the contracted cities.

2. Services and Supplies – the direct services and supplies include the projected expenditures for any supplies, materials, or services associated with the direct or shared staff.

3. Indirect Costs
For all services provided, there are direct costs associated (salaries, benefits, services, and supplies) and indirect costs such as training, countywide support, divisional overhead, and departmental overhead.

To truly capture the full cost of any service, both direct and indirect cost components must be captured.

SO captures all indirect costs associated with the provision of its law enforcement services. • Overhead is calculated on a per position and is developed by taking the costs associated with those services that primarily provide support to the entire SO. The overhead calculation consists of the Personnel and Training Division, Information Systems Division, Records and Fiscal Division. For each of these areas, the cost per employee is generated by estimating the total administrative costs related to these activities and divided it by the total number of employees that are supported by those activities. The costs are then allocated to the division providing contract services based on number of staff assigned to the contract services or annual percentage of time spent on the activities (Records) . The total costs for these divisions included the applicable division’s share of the Countywide overhead.

Page | 15
Cost Calculation Methodology

Page | 16
Fiscal Year 2022-2023 Proposed Hours
Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
General Law Enforcement Services (Primary Rate)
Proposed Hours 41,881 5,421 20,060 14,696
Supplemental Services - Traffic Enforcement - Day
Proposed Hours - Enforcement Vehicle - Deputy Sheriff 1,803 - - - Proposed Hours - Motorcycle - Deputy Sheriff 7,212 1,860 4,195 - Total Proposed Hours 9,015 1,860 4,195 -
Investigative Services
Proposed Hours 7,200 600 2,400 -
Supplemental Reserve Services
Proposed Hours 330 22 68 -
Total Proposed Hours 58,426 7,903 26,723 14,696
Traffic Sergeant
Number of Traffic Sergeant 1 - - -
School Resources Officer
Number of SRO 2 - 1 -

Page | 17
Fiscal Year 2022-2023 Summary of Proposed Costs
Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
General Law Enforcement Services
Proposed Costs $11,000,463 $1,423,880 $5,268,960 $3,860,051 Supplemental Services - Traffic
Enforcement - Day
Proposed Costs $2,348,306 $483,507 $1,090,875 $0
Investigative Services
Proposed Costs $1,790,352 $149,196 $596,784 $0
Supplemental Reserve Services
Proposed Costs $21,780 $1,452 $4,488 $0
Traffic Sergeant
Proposed Costs $501,966 $0 $0 $0
School Resources Officer
Proposed Costs $619,086 $0 $270,850 $0
(Cupertino - 1 SRO @ 85% and 1 SRO @ 75%; Saratoga - 1 SRO @ 70%) Operating Costs Of West Valley
Substation
Proposed Costs $276,245 $35,449 $121,097 $65,924
Overtime $0 $145,000 $0 $0
Total Proposed Contract Costs $16,558,198 $2,238,484 $7,353,054 $3,925,975 Total Capped Costs * $16,615,466 $2,238,516 $7,356,636
Amount in Excess of of/ (Below Budget
Cap) ($57,268) ($32) ($3,582)
*Increase in costs capped at the lesser of CPI+2% or the average compensation increase and PERS increase

Page | 18
Fiscal Years 2021-2022 and 2022-2023 Costs Comparison
Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
General Law Enforcement Services
Budgeted Costs FY 2021-2022 $10,168,707 $1,319,200 $4,870,568 $3,568,189 Proposed Costs FY 2022-2023 $11,000,463 $1,423,880 $5,268,960 $3,860,051 Change ($) $831,756 $104,680 $398,392 $291,862
Change (%) 8.18% 7.94% 8.18% 8.18%
Supplemental Services - Traffic Enforcement - Day
Budgeted Costs FY 2021-2022 $2,150,275 $443,082 $999,668 $0 Proposed Costs FY 2022-2023 $2,348,306 $483,507 $1,090,875 $0 Change ($) $198,031 $40,425 $91,207 $0
Change (%) 9.21% 9.12% 9.12%
Investigative Services
Budgeted Costs FY 2021-2022 $1,742,544 $145,212 $580,848 $0 Proposed Costs FY 2022-2023 $1,790,352 $149,196 $596,784 $0 Change ($) $47,808 $3,984 $15,936 $0
Change (%) 2.74% 2.74% 2.74%
Supplemental Reserve Services
Budgeted Costs FY 2021-2022 $107,778 $1,437 $22,209 $0
Proposed Costs FY 2022-2023 $21,780 $1,452 $4,488 $0
Change ($) ($85,998) $15 ($17,721) $0
Change (%) -79.79% 1.04% -79.79%
Traffic Sergeant
Budgeted Costs FY 2021-2022 $486,536 $0 $0 $0
Proposed Costs FY 2022-2023 $501,966 $0 $0 $0
Change ($) $15,430 $0 $0 $0
Change (%) 3.17% 0.00% 0.00%
School Resources Officer
Budgeted Costs FY 2021-2022 $574,732 $0 $251,445 $0
Proposed Costs FY 2022-2023 $619,086 $0 $270,850 $0
Change ($) $44,354 $0 $19,405 $0
Change (%) 7.72% 0.00% 7.72%

Page | 19
Fiscal Years 2021-2022 and 2022-2023 Costs Comparison (continued) Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
Operating Costs Of West Valley Substation
Budgeted Costs FY 2021-2022 $254,915 $35,850 $117,252 $71,043 Proposed Costs FY 2022-2023 $276,245 $35,449 $121,097 $65,924 Change ($) $21,330 ($401) $3,845 ($5,119)
Change (%) 8.37% -1.12% 3.28% -7.21%
Overtime
Budgeted Costs FY 2021-2022 $0 $0 $0 $0
Proposed Costs FY 2022-2023 $0 $145,000 $0 $0
Change ($) $0 $145,000 $0 $0
Change (%) 100.00%
Total Budgeted Costs FY 2021-2022 $15,485,487 $1,944,781 $6,841,990 $3,639,232 Total Proposed Costs FY 2022-2023 $16,558,198 $2,238,484 $7,353,054 $3,925,975 Change ($) $1,072,711 $293,703 $511,064 $286,743
Change (%) 6.93% 15.10% 7.47% 7.88%

Page | 20
Proposed Costs and Capped Budget Comparison
For FY 2021-2022 and FY 2022-2023
Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
Total Budgeted Costs - Excluding
Operating Costs of West Valley
Substation FY 2021-2022 $15,230,572 $1,944,781 $6,841,990 $3,639,232 Adjusted Total Budgeted Costs -
Excluding Operating Costs of West
Valley Substation (based on
FY2022-2023 Proposed Hours) FY 2021-2022 $15,189,174 $1,913,209 $6,726,261 $3,576,272 Annual Allowable Increase Including
PERS 7.57% $1,150,047 $144,858 $509,278 $270,777
FY2022-2023 Capped Costs $16,339,221 $2,058,067 $7,235,539 $3,847,049 FY2022-2023 Operating Costs of West Valley
Substation $276,245 $35,449 $121,097 $65,924
Overtime $0 $145,000 $0 $0
Total FY2022-2023 Budget Cap $16,615,466 $2,238,516 $7,356,636 $3,912,973 FY 2022-2023 Proposed Costs $16,558,198 $2,238,484 $7,353,054 $3,925,975 Amount in Excess of of/ (Below Budget Cap) ($57,268) ($32) ($3,582) $13,002 *Allowable Annual Increase is the lesser of percentage of change in Total Compensation or Consumer Price Index - Urban Wage Earners and Clerical Workers (CPI/W) plus 2% plus PERS. For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/W plus 2% for each individual year.

Page | 21
Summary of Proposed Hourly Rates
General Law Enforcement Services - Deputy Sheriff Supplemental Services - Day - Motorcycle Unit FY 2022-2023 $262.66 FY 2022-2023 $260.02
FY 2021-2022 $243.35 FY 2021-2022 $238.28
Increase $19.31 7.94% Increase $21.74 9.12%
Supplemental Services - Day - Patrol Car Supplemental Services - Night - Motorcycle Unit FY 2022-2023 $260.02 FY 2022-2023 $265.22
FY 2021-2022 $239.49 FY 2021-2022 $246.93
Increase $20.53 8.57% Increase $18.29 7.41%
Supplemental Services - Swing - Patrol Car Law Enforcement Services - Detective FY 2022-2023 $265.22 FY 2022-2023 $248.66
FY 2021-2022 $243.74 FY 2021-2022 $242.02
Increase $21.48 8.81% Increase $6.64 2.74%
Supplemental Services - Night - Patrol Car Supplemental Reserve Services FY 2022-2023 $265.22 FY 2022-2023 $66.00
FY 2021-2022 $246.93 FY 2021-2022 $65.32
Increase $18.29 7.41% Increase $0.68 1.04%
Supplemental Services - Traffic Sergeant School Resources Officer FY 2022-2023 $278.87 FY 2022-2023 $215.02
FY 2021-2022 $265.07 FY 2021-2022 $195.70
Increase $13.80 5.21% Increase $19.32 9.87%

Page | 22
Contract Cities’ Statistical Data

Page | 23

Page | 24

Page | 25

Page | 26

Page | 27
Statistical Data – Town of Los Altos Hills

Page | 28

Page | 29

Page | 30
Town of Los Altos Hills Residential Burglaries

Page | 31

Page | 32

TOWN OF LOS ALTOS HILLS October 20, 2022
Staff Report to the City Council
SUBJECT: AMENDMENT TO THE RESOLUTION ESTABLISHING STANDING

COMMITTEES AND ADOPTING GENERAL SPECIAL RULES

PERTAINING THERETO TO UPDATE THE EMERGENCY

PREPAREDNESS AND RESPONSE COMMITTEE CHARTER
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION That the City Council:

Discuss and consider adopting the amended resolution to “Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto.”

BACKGROUND
At the May 25, 2022, special City Council meeting, the City Council created the Emergency Preparedness and Response Committee (EPRC) (Attachment 3). The committee had their first meeting in July 2022 and have been regularly meeting every month.

DISCUSSION
Since inception, the EPRC have discussed their charter and on September 6, 2022 they voted unanimously to propose a new charter as follows:
i. Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council. ii. Provide guidance and support to the emergency volunteer programs and community outreach programs on their operations, planning, protocols, and procedures.

The charter update has been incorporated in the standing committee resolution in Attachment 1.

The draft minutes are attached for reference as Attachment 2.

AGENDA ITEM #4.N
D.P.

P.P.

Staff Report Page 2
Standing Committee Resolution
October 20, 2022
ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This proposal for adding the EPRC assists the Council in meeting its policy goal related to increasing effective use of committees.

FISCAL IMPACT:

There is no fiscal impact in updating the charter.

ATTACHMENT

1. Proposed Resolution of the Town of Los Altos Hills Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto

2. Draft Minutes of the Emergency Communications Committee Meeting of September 6, 2022.

3. Approved Minutes of the City Council May 25, 2022.

Resolution 58-22 Page 1
RESOLUTION 58-22

RESOLUTION OF THE TOWN OF LOS ALTOS HILLS

ESTABLISHING STANDING COMMITTEES AND

ADOPTING GENERAL AND SPECIAL RULES PERTAINING THERETO
WHEREAS, the City Council of the Town of Los Altos Hills wishes to establish standing volunteer committees to assist the Council with various issues; NOW, THEREFORE, the City Council of the Town does RESOLVE that the following standing committees are established, and the following general and special rules pertaining to standing volunteer committees are hereby adopted:

Section 1. Committees Established. The following are hereby constituted as the regular Standing Committees of the Town:
a) Community Relations Committee
b) Emergency Preparedness and Response Committee
c) Environmental Design and Protection Committee
d) Finance and Investment Committee
e) Parks and Recreation Committee
f) Pathways Committee
g) Open Space Committee
h) Environmental Initiatives Committee
i) History Committee
j) Public Art Committee
k) Technology Committee
Section 2. General Powers and Duties
a) Each of the Standing Committees shall have the general power and duty to render advice and make recommendations to the City Council, Planning Commission, or the City Manager and other Town bodies designated by the City Council on all aspects of its particular sphere of interest. b) Each Standing Committee shall make regular oral reports to the Council, in addition to any specific reports and recommendations requested by the City Council or deemed necessary by a majority of the members of the Standing Committee.
c) Each Standing Committee shall meet with the City Council, once a year at the Council’s request, to discuss and report on its goals, projects, accomplishments, and concerns.
d) Each Standing Committee shall study its own structure, specific charges and direction, and recommend any changes, if needed, to the City Council. e) The City Council shall advise Standing Committees of any evaluation made of the Standing Committee’s actions and direction, and any proposed action to amend the Standing Committees charges.

Attachment 1

Resolution 58-22 Page 2
f) Each Standing Committee is encouraged to send a representative to City Council and Planning Commission meetings whenever possible.

Section 3. Appointment of Committees. The following general rules shall be applicable to the qualifications of members and associate members of Standing Committees, and their appointment and removal;
a) The members of each Standing Committee shall be appointed with the approval of a majority of the City Council.
b) Each Committee member shall:
i) be a resident of the Town at the time of their appointment and for so long as they serve.
ii) serve at the pleasure of the Council, without compensation or payment of mileage, for a term of four {4} years. In the case of the Councilmembers serving on a Standing Committee as voting members, their terms shall not exceed their terms of elected office.

Upon leaving elected office the City Council shall appoint other members of Council to those committees with Councilmember participating as voting members.
iii) be eligible for reappointment upon application to the City Council, but the City Council shall encourage new applicants in order to promote widespread community involvement. To achieve this, the City Council will generally not appoint an applicant who has served for two {2} consecutive terms as a member of that Committee, within a period of two {2} years from the expiration of their most recent term. These term limits do not constrain a resident from being appointed as an associate member of that Committee, nor from applying for appointment to any other Town Committee.

A Committee member’s record of attendance at the Committee’s meetings may be a factor in determining whether that member should be reappointed to the Committee.

Notwithstanding the foregoing, the City Council retains the ability to appoint anyone that it may select by majority vote for membership on a Town Committee.
iv) not serve as a member (as distinguished from an associate member) on more than one of the following committees
concurrently: Pathways Committee; Open Space Committee; and Environmental Design and Protection Committee. Individual committee members currently serving as members on more than one of these committees are grandfathered in and may continue to

Resolution 58-22 Page 3
serve on more than one of these committees until their respective term ends on one of these committees.
v) be considered to have resigned in the event of three consecutive absences from the meetings of their Committee, unless the Chairperson of the Committee shall have excused the member’s absence and informed the other Committee members of the exception at the third consecutive meeting missed.
c) The associate members of each Standing Committee shall be appointed by a majority vote of their respective committees. Each Associate Committee member shall:
i) serve at the pleasure of the Committee without compensation or payment of mileage for a term not to exceed four {4} years. ii) have non-voting membership status.
iii) be of assistance to their respective committees with their charges and duties on an as-needed basis. Residency and regular meeting attendance is not required.
iv) be unlimited in number based on the needs of each committee. v) the appointment of associate members of the Environmental Design and Protection Committee, Pathways Committee, and Open Space Committee shall be subject to the approval of the City Council. Notwithstanding the foregoing, if the duties of the associate members of those committees do not include site visits, City Council approval shall not be required.
d) Notification of resignations or terminations of committee members shall be submitted to the City Council in writing. Notification of appointments and resignations of associate members shall be submitted to the City Clerk in writing. Vacancies in the membership of any Standing Committee with the exception of the Councilmembers serving as voting members on any Standing Committee shall be filled in the following manner:
i) The City Clerk shall post in three {3} public places in the Town a notice of the fact that a vacancy has occurred and that the applications will be received prior to a date stated in the notice. ii) All persons interested in serving shall submit to the City Clerk a written request for appointment containing such information on their background and qualifications as they deem appropriate. The City Clerk shall notify all applicants of the Council meeting at which their application shall be considered.
iii) The City Council shall, during a public meeting, appoint Standing Committee members by selecting appointees from a roster of persons offered by individual Council members and applications

Resolution 58-22 Page 4
from candidates. The City Council shall endeavor to appoint the best qualified persons.
e) One member of the City Council shall be designated by the Mayor as a liaison for each Standing Committee with the exception of the Finance and Investment Committee which shall include two council liaison members (Mayor/Vice-Mayor). The designated Council liaison(s) may attend meetings of the Standing Committee to which he or she is assigned, and shall try to do so at least quarterly, but shall not vote. The Council liaison shall contact each member of the Standing Committee to which he or she has been assigned at least once annually to determine any problems which may exist and to receive information for use in Council evaluations of Standing Committee actions and direction.

Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee:
a) Each Standing Committee shall establish a time and place for its regular meetings. Once the Standing Committee has established a time and place for its regular meetings, the Standing Committee shall request the City Council to approve the time and place of the regular meeting. The City Clerk shall cause notice of the schedule of regular meetings to be posted on the bulletin board at Town Hall. The agenda shall be set by the Chairperson, but upon the request of any Standing Committee member an item shall be placed on the agenda. Agendas of meetings shall be posted in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950), as hereafter amended. No Standing Committee meeting shall be considered to have been held unless notice of the time and date of the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter amended, and unless a quorum shall have been present. Special meetings of a Standing Committee may only be called by the Standing Committee Chairperson, Mayor or City Manager and must be called in accordance with the Ralph M. Brown Act.
b) The quorum is a majority of the currently appointed membership. c) A committee may be required to participate in property site visits. Site visits must be performed by only current committee members and are permissible as long as any group of committee members does not contain a quorum of current members. In the event a site visit is necessary, a Standing Committee chair shall inform Town staff at least one week in advance of any visit. Town staff shall send the homeowner(s) a courtesy postcard notifying them that a site visit will be taking place within a defined time period. The postcard shall be sent a minimum of 72 hours in advance of any visit.
d) At its first regular meeting in July of each year, each Standing Committee shall elect, by a simple majority of the members present, from its

Resolution 58-22 Page 5
membership a Chairperson, Vice Chairperson, Secretary, and such other officers as the Standing Committee deems advisable, who shall not serve for more than two {2} consecutive one {1} year terms. If at the time of the election, it is determined that there are no viable nominations for the slate of officers including the Chairperson, the Committee may request an exemption of the general rule pertaining to the term(s) for the Officers/Chairperson from the City Council. At the July meeting, any subcommittees deemed advisable by the Standing Committee for specific activities within the purview of the Standing Committee shall be appointed by the members. At any other meeting an officer may be replaced.

However, at any meeting other than the first regular meeting in July, a vote of the majority of the Standing Committee is necessary to replace or elect an officer.
e) All committee leadership (chairperson and vice-chairperson) shall attend annual training before taking their seats as chair or vice-chair, or as soon after appointment as possible, to insure they are well versed in managing meetings in an effective, fair, open, and transparent manner in compliance with the Brown Act and Rosenberg’s Rules of Order. Once the training has been completed, the Chair and Vice-Chair are not required to repeat the training annually. The Chair will also be responsible for: addressing compliance to these principles both before and after the meeting; assuring all agenda items describe the topic sufficiently to promote proper discussion; making reasonable efforts to ensure that project applicants and residents are given a reasonable opportunity to present and respond to questions raised during the meeting; assuring the committee does not react or respond to comments on topics that have not been agendized; and assuring that items raised by speakers during presentations from the floor that are not on the agenda are discussed to seek clarification only or to provide public information about prior relevant actions of the committee or the Town.
f) The duties of the Chairperson shall be consistent with those of a presiding officer as they pertain to the conduct of the Committee meetings and adherence to the general powers and duties, organization of Standing Committees, Committee charges and duties and procedures as set forth in this resolution.
g) The Chairperson shall be responsible for monitoring the attendance of committee members and shall meet with any committee member who the Chairperson believes is negatively impacting the operation of the Standing Committee due to absences from committee meetings to discuss a plan to eliminate future absences. If following the meeting, the Chairperson does not believe the committee member will be able to attend the future meetings and will therefore continue to negatively impact the operation of the Standing Committee, the Chairperson may recommend that the City Council either remove the person from the Standing Committee or recommend that the Standing Committee vote to convert the person to Associate membership status on the Committee

Resolution 58-22 Page 6
h) Each Standing Committee shall keep minutes of its meetings, which shall include its determinations, recommendations, attendance of members and an indication of who prepared the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the City Council liaison to the particular committee, shall determine which items need to be agendized for a City Council meeting. The minutes shall also be public records.

Section 5. Code of Conduct for all Committee Members:
a) Appointees on Committees are volunteers who desire to provide their time, service, and expertise to the Town.
b) Appointment to any Los Altos Hills Town Committee or Commission is contingent upon each prospective appointee’s acceptance of this Code of Conduct.
c) Appointees agree that their service is intended for the greater benefit of the Town and not for any private, commercial, or personal interest. d) Appointees will agree to:

Abide by the laws of the Federal, State or County and the Town’s regulations and ordinances and to follow the direction of legal authorities.

Accept and follow Town Council defined charters, objectives, and requirements and to provide their service, advice, and recommendations to the Council and, if approved by the Council, to others.

Not disclose confidential information that they may discover during their service unless legally authorized to do so.
i) Also, such confidential information shall not be used to advance the personal, financial, or private interests of themselves or others.

Recuse themselves if or when a situation arises in which a member could be perceived to have a conflict of interest.

All discussions, decisions and votes must be made in public and shall follow the provisions of the Ralph M. Brown Open Meeting Act.

Appointees shall also complete bi-annual Ethics and Brown Act training.

Keep official discussions within the body's charter.

Consider issues that come before the body by using an objective, responsible and equitable process.

Treat all persons in a courteous, dignified, and professional manner. i) Confront Ideas and Issues – but not People.
ii) A Personal attack, in any form, by an appointee to any other person(s) is unacceptable behavior.

Resolution 58-22 Page 7
Use Town bestowed titles or positions only when conducting Town business, for information purposes or to qualify their background and expertise and not for personal gain or to promote ideas that their committee have not approved.

Reject any form of gifts or compensation from any entity or person for their service except when authorized by the Town Council.

Respect and follow established channels of communication with Town staff.

Use Town equipment, supplies, personnel, or facilities for approved Town activities only.
i) Care should be exercised when requesting Town staff services.

Satisfy all participation requirements that the Town or the body may impose upon its members.
i) Respect others by being on time and properly prepared to conduct the body's business.

Section 6. Special Powers and Duties. Each Standing Committee shall be empowered and obligated as follows:
a) Community Relations Committee.
i) The membership of this Committee shall consist of a maximum of seven (7) members appointed whenever feasible from different geographical areas of the Town.
ii) The charges to and duties of this Committee shall be:
to encourage communication and participation between residents and Town government, and study and identify means of assuring continued cooperation among different groups;
Conduct a coordinated program for welcoming new residents to the Town that may include mailing welcome and information packets, personal visitations, telephone calls, and/or invitations to a dedicated welcoming event or special recognition at any regular event(s);
Coordinate and sponsor regular Town events including an annual Town Picnic and other special events as the Committee may recommend.

Inform Los Altos Hills residents of community activities through written communication, articles and/or reports in “Our Town,” and/or other appropriate methods such as information tables at events.
to assist other Committees, in implementation of special projects; to actively seek interested volunteers to serve on Town

Resolution 58-22 Page 8
committees and commissions.
b) Emergency Preparedness and Response Committee
i) The membership of this Committee shall consist of a minimum of five (5) members and a maximum of nine (9) members.
ii) The charges to and duties of this Committee shall be:

Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council.

Provide guidance and support to the emergency volunteer programs and community outreach programs on their operations, planning, protocols, and procedures.

Identify safety issues related to natural disasters.

Research and recommend mitigation strategies to reduce the impact of a natural disaster.

Research and recommend emergency response protocols to natural disasters.

Recommend and review annually protocols to provide emergency communication services between the Los Altos Hills Emergency Operation Center (EOC) facility and:
1) The Santa Clara County Office of Emergency Services
(OES).
2) Operations located at any Town-operated Incident
Command (IC) location for the purposes of communicating between the EOC and the Town IC.
3) Surrounding area municipal emergency communication
facilities, hospitals, and emergency service groups such as the Red Cross, or other volunteer emergency response
agencies.

Periodically review emergency communication services to keep current the list and types of communication protocols necessary to serve the Town most effectively.

Recommend and review annually protocols and procedures for maintaining support radio and related equipment that support EOC operations. Review document annually.

Maintain a list of community members trained in effective emergency communication strategies and technologies.

Maintain the Emergency Communications Subcommittee of
licensed amateur radio communicators experienced in emergency radio traffic to:

Resolution 58-22 Page 9
Support periodic “simulated disaster” emergency communication drills and participate in similar drills organized by the Amateur Radio Emergency System (ARES) District Emergency
Coordinator (DEC), the CERT organization serving the Town and appropriate others including the Disaster Council.

Participate in opportunities available from County OES and ARES-related various local area communication readiness/training nets and offered courses.

Provide as needed occasional non-emergency communication services for any Town sanctioned group, as requested and when possible and practical.

Coordinate and periodically review activation, training, mutual aid, and operating procedure with other appropriate emergency groups and agencies in Santa Clara County OES. and as requested by the Town Council or the Director of Emergency Services. ii) Other responsibilities:

Recommend activity and technical protocols. Monitor and recommend technical equipment maintenance and upgrade needs for EOC radio room as well as for town field operations.

Provide support to the City Manager for continuing established procedures for monitoring EOC radio room equipment inventory log, and identifying needed updates, acquisitions, and item retirement.

Facilitate ongoing training per ARES protocol standards. Develop and train according to Town emergency communications
requirements a group of amateur radio operators within the Town and surrounding areas who will be available in a time of need to assist the Committee in the performance of its duties.

Support preparation guidelines of County and District ARES (Amateur Radio Emergency Services) protocol.

Provide occasional non-emergency communication services for other Town sanctioned groups as requested and when possible and practical.
c) Environmental Design and Protection Committee.
i) The membership of this committee shall consist of a minimum of five {5} members and a maximum of eight {8} members
including, whenever feasible, professionals in the fields of landscape design and construction, environmental science, and pollution control.
ii) The charges to and duties of this Committee shall be:
to work for the beautification of the Town and the protection of its resources;

Resolution 58-22 Page 10
to assist staff in implementation of the Town landscape policy through recommendations at subdivision, site development, Planning Commission and City Council meetings, and through review and inspection of required plantings;
to study and make recommendations relating to landscaping and protection of public property, such as park lands, and treatment of riparian habitat and open space within the Town;
to identify nuisance problems and sources of pollution and recommend actions for abatement; and
to prepare educational materials for residents outlining Town ordinances and enforcement with regard to landscape design and protection of the environment.

When requested to make recommendations to staff on proposed new development including new homes, remodels, secondary dwellings, and auxiliary structures as to impact on site specific and the surrounding neighboring sites reviewed by the Site
Development Plans and Field visits. Such impacts would include topography, vegetation, drainage, lighting, skylights, riparian habitat, and conservation easements.

To attend all Fast Track/Site Development meetings to support committee and staff recommendations.
d) Finance and Investment Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members. The Mayor and ViceMayor shall serve as non-voting Council liaisons. Members shall meet at least one of the following qualifications: {1} five years accounting and financial experience in a public corporation, municipal government or privately held business; {2} financial officer of a public corporation with five years’ experience; {3} investment officer of a F.D.I.C. member institution with five years’ experience; {4} money manager who specializes in corporate or government agency issues with a minimum of five years’ experience; or {5} five years’ experience in investment banking, venture capital and/or general management.
ii) The charges to and duties of this Committee shall be:
to serve as an advisory body to the City Council on financial and investment matters and operations related thereto;
to review five-year capital budgets and revenue projections and make recommendations to the City Council;
to review the annual budget and make recommendations to the City Council;
to review the annual audit and make recommendations to the City Council;
to advise the Council on change and selection of auditors;

Resolution 58-22 Page 11
to study all fiscal issues and recommend possible improvements and economies;
to develop and recommend an investment Policy that protects to monitor investment performance and recommend changes as appropriate. All such recommendations shall be approved by the City Council. The City Manager shall execute any approved investment decisions. to monitor pension and OPEB obligations and recommend appropriate mitigation and reserve policies.
e) Parks and Recreation Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of ten {10} members, including whenever feasible, residents who are parents of young children.
ii) The charges to and duties of this Committee shall be:
to serve as an advisory body to the Council on matters related to yearround recreational programs and activities, including, but not limited to, recreational programs and activities to serve children and adults; and to develop new recreational programs and activities and study all recreational facilities available within the Town and make recommendations regarding their status, consistent with the General Plan. f) Pathways CommitteeU.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
ii) The charges to and duties of this Committee shall be:
to work for the preservation and enhancement of the pathways within the Town for the use and enjoyment of all residents;
to review and recommend changes to the Master Path Plan and the Bicycle Plan of the Town;
to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding pathway easements; to meet regularly with the City Manager or the Manager’s designee to render advice on pathway activities, priorities, and necessary maintenance;
to communicate to residents the concepts and locations of paths and trails within the Town as approved by the City Council;
to study and recommend ordinances and resolutions relating to acquisition, construction, maintenance and use of public trails and pathways;
to communicate Town policies and procedures regarding pathways if advised to do so by the City Council; and

Resolution 58-22 Page 12
to make recommendations to the City Council regarding both the maintenance and capital improvements budgets with regard to pathways. g) Open Space CommitteeU.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
ii) The charges to and duties of this Committee shall be:
to advise and assist the City Council, Planning Commission, and staff in implementing the policies and goals of the General Plan, specifically with respect to acquisition and maintenance, and protection of voluntary conservation, open space easements and open space;
to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding the acquisition, maintenance and protection of conservation easements, open space easements and open space;
to advise and assist the work for the preservation, restoration and enhancement of the environment and natural resources within the Town; to study and recommend ordinances and resolutions relating to acquisition, restoration, maintenance and use of conservation easements, open space easements and open space within the Town;
to communicate Town policies and procedures regarding conservation easements, open space easements, and open space following standard Town communication policies;
to provide educational material and informational forums and programs to the public regarding natural resources (e.g., wildlife, creeks, native plants, and wildlife habitat) following standard Town communication policies; and
to develop relationships with other Town committees, neighboring municipalities, and regional entities to collaborate on environmental issues following standard Town communication policies.
h) Environmental Initiatives Committee
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of eleven {11} members.
ii) The charges to and duties of this Committee shall be:
to assist the Town in the development of and refinement of the Council’s Environmental Strategic Goals for Town-owned property;
to recommend a set of initiatives that would lead to the progress and achievement of these goals; and
to review other environmental initiatives to be proposed to the City Council, subject to the appropriate hearings, that would affect other aspects of Town policy including residential development and Town