Los Altos Hills City Council
April 20, 2023

1 City Council Regular Meeting Agenda
April 20, 2023
j

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours.

These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), this special City Council meeting will include teleconference participation by Councilmember Kavita Tankha from The Charles Hotel, One Bennett Street, Cambridge, MA 02138.

The agenda will be posted at the teleconference locations. Public comment from these addresses shall be allowed pursuant to Government Code Section 54954.3 Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022; and The Charles Hotel, One Bennett Street, Cambridge, MA 02138
To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, April 20, 2023 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
April 20, 2023

https://bit.ly/April20CCMeetingLAH
Meeting ID: 865 3670 3994
Passcode: 94022
Phone: 669 900 6833
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

CALL TO ORDER (6:00 P.M.)
A. Consider and take action on any request from a Councilmember to participate in a meeting remotely due to emergency circumstances pursuant to Government Code Section 54953(f)(1). Receive notice that a Councilmember is participating in the meeting due to just cause circumstances pursuant to Government Code Section 54953(f)(1).

B. Roll Call
C. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills B. Appointment to the North County Library Authority (NCLA) C. Appointment to the Los Altos Hills Technology Committee D. Presentation by Los Altos Hills County Fire District Regarding Firewise

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – March 14, 2023 B. Approval of Special City Council Meeting – March 16, 2023 C. Approval of Regular City Council Meeting Minutes – March 16, 2023

3 City Council Regular Meeting Agenda
April 20, 2023
D. Review of Disbursements: March 1-31, 2023 $1,756,732.98 E. Approval of Treasurer’s Report for the Month Ended March 31, 2023 (Staff: S. Revillar) F. Memorandum to Council on the February 1, 2023 “Whole Community” Emergency Drill (Staff: C. Einfalt)
G. Adoption (Second Reading) of Ordinance 609 Amending Title 2, Chapter 4, of the Los Altos Hills Municipal Code Modifying the Purchasing System Ordinance to Increase City Manager’s Purchasing Authority and Threshold Amount for Formal Bid Process Staff: W.

Kim & P. Pirnejad) Motion to Waive Reading and Adopt the Ordinance H. Resolution Approving the Plans and Specifications for the 2023 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for a Formal Bid (Staff: W. Kim)
I. Resolution Approving the Application for Construction of 12864 Viscaino Road Sanitary Sewer Main Extension and the Sewer Construction and Dedication Agreement (Staff: W.

Kim)
J. Resolution Approving the Application for Construction of 25605 Fernhill Drive Sanitary Sewer Main Extension and the Sewer Construction and Dedication Agreement (Staff: W.

Kim)
K. Resolution Authorizing the City Manager to Enter into an Agreement with Full Circle Catering for Town Picnic Catering (Staff: S. Robustelli) L. Resolution Approving the Second Amendment to the Agreement for Countywide Household Hazardous Waste Collection Program (Staff: W. Kim)

5. NEW BUSINESS
A. Consideration of Rescheduling the May City Council meeting, Cancelling the July City Council meeting and rescheduling the September City Council meeting (Staff: D.

Padovan)
B. Resolution Naming a Town Pathway that Connects Central Drive with Moody Court the Art Lachenbruch Path (Staff: W. Kim)

6. ONGOING BUSINESS
A. Consideration of a Resolution approving updates to the Housing Element of the General Plan for the period of 2023 -2031, making findings that the Housing Element substantially complies with State Housing Element laws and affirmatively furthers fair housing, that the Town has considered findings from the California Housing and Development Department and made revisions to the Housing Element to address and respond to those findings and making a determination that that adoption of the Housing Element of the General Plan for the period of

4 City Council Regular Meeting Agenda
April 20, 2023
2023-2031 is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15283.

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. APN336-35-044 (water storage tanks near 24752 Olive Tree Lane) – File #CUP22-0004 – Lands of California Water Service Company - Consideration of a Conditional Use Permit Request for an existing water storage facility and permit construction of two new chemical storage sheds, one containing 40% concentration Ammonium Sulfate and one containing Sodium Hypochlorite; chemicals needed to prevent nitrification of water during purification process. CEQA review: Categorical Exemption per Section 15301(b) (Staff: J. Loh)
B. 12345 El Monte Road – File #SP23-0001 – Lands of Foothill-De Anza Community College District Consideration of a Landmark Alteration Permit for interior and exterior alterations to a designated Historic Landmark. CEQA review: Categorical Exemption per Section 15331 (Staff: J. Loh)

8. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

10. COUNCIL INITIATED

5 City Council Regular Meeting Agenda
April 20, 2023
A. Request by the History Committee for Funding of the Stegner Outdoor Exhibit (Mayor Swan)
B. Council Liaison Relationship with Standing Committees (Mayor Swan) C. Memo on April 23rd Appreciation Dinner for Community Safety Leaders Councilmember Schmidt)

11. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

The meeting will be Adjourned in Memory of Community Volunteer and Longtime Ham Radio Operator Robert “Bob” Anderson - KC6ZWG now Silent Key

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

2. PRESENTATIONS AND APPOINTMENTS
A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills The item will be presented at the City Council meeting.

AGENDA ITEM #2.A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 20, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the North County Library Authority (NCLA) Attached for your review and consideration is an application from Aarti Johri for appointment to the North County Library Authority. The term would run four years, beginning in April 2023 and ending February 2027.

The NCLA meets two times per year.

As a special tax district, the North County Library Authority (NCLA) is funded via a parcel tax that was approved by the voters in June 2010. As such, the Authority is authorized to levy a qualified special tax of $76 per parcel per year. The special tax has been levied for 20 consecutive fiscal years, starting in the fiscal year that began on July 1, 2010, and ending the fiscal year that begins on July 1, 2029.

The revenue generated by the proposed parcel tax has been used to expand the service hours and book collections at the two Los Altos libraries over those levels possible with only County funding. Funds can be utilized to maintain library hours, purchase books and materials, support library programs, and for other general library purposes.

AGENDA ITEM #2.B
D.P.

From: [email protected]
To: Deborah Padovan; Chris Knopf; Sarah Robustelli
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Date: Tuesday, March 21, 2023 4:01:33 PM
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

North County Library Association (NCLA) Representative for Los Altos Hills
Name Aarti Johri
Registered Voter Yes
Address , Los Altos Hills, CA 94022
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
18 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
I have always loved the local libraries. I am also an avid reader.

The library was one of our favorite places to spend time together, when my children were young. Now that they are working adults, I miss that time spent in the library and would love an opportunity to help build such wonderful memories and give similar
opportunities to future generations. Part of me is just being selfish, I just want to get back in there.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
None
Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

Co-Chair, Gunn High School, Palo Alto Partners in Education Jan 2011 - Jan 2013
Responsibilities included fundraising, being a spokesperson, and promoting PiE’s mission at the school. Successfully ran grassroots fundraising campaign reaching out to parents, which resulted in a significant leap in the Gunn High School
participation. District campaigns met the fundraising goals ($4.9 M in 2012 and $5.4M in 2013).

Executive Member of the Middle School PTA. 2005-2008
Co-chair of Parents’ Network, a forum for parents to stay connected with the school and other parents.Maintained the online group, coordinated monthly meetings, and helped parents direct their issues in the appropriate direction.

President
Society for Art and Cultural Heritage Of India (SACHI), Nov. 2018- Nov. 2021
Led the organization in its mission to promote the understanding of Indian art, culture and heritage. Managed operations, fundraising and programming functions of the organization.

Successfully adapted the organization's programming during the pandemic to expand and include a global audience.

Board Member
Society for Art and Cultural Heritage of India, Nov 2014 - Nov 2021
Helped organize 12-14 events annually that present artists and scholars from disparate fields, such as Indian art history, literature, cuisine, and Yoga, to the Bay Area community.

Responsibilities included fundraising, community outreach, social-media marketing, website management, and event
planning.

Board Member
Indian Community Center, August 2021-Present
Working on expanding the programming of the center to
encourage larger adult participation. Help with advising the center on financial and budget decisions, deployment of funds for programming, program expansion and new programming
particularly on the mid-Peninsula (Palo Alto and neighboring communities)
What skills and / or I have held leadership and board positions in various local nonprofit organisations dedicated to education and the arts. I have

attributes will you bring
to the Committee /
Commission you are
applying for?
adapted and led these organizations through several challenges, including the pandemic. I bring with me local experience, having worked with the local schools, school-board, as well as other higher educational institutions. Besides furthering the missions of the organizations I have worked with, I bring analytical skills, good listening skills and a willingness to educate and inform myself of new challenges and perspectives.

What particular area of
responsibility on this
Committee /
Commission interests
you?
The objective of the commission, as I understand it, is to establish a plan to usefully deploy funds collected via a previous bond measure. I would love to be involved in this: to understand the challenges the librairies face, and make decisions based on what is needed by and for the younger generations so that they continue to lean on the library as a useful source of education, information, and recreational reading.

Education Background
and Professional
Activities
Masters in Liberal Arts - Stanford University. Class of 2012 Masters in Computer Engineering - Santa Clara University .

Class of 1992
VLSI Design Engineer - Various semiconductor companies
(National Semiconductors, Silicon Graphics, Procket Networks) Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I have stated many of my reasons above. I love the public library system, have been an ongoing user and would love to develop opportunities for a lifetime of reading to future generations. At a time when we are distracted by social media and technology, libraries and books help us stay connected to another tried-andtested medium of learning and entertainment, while also using the benefits of technology to our advantage. The objective of the commission, as I understand it, is to establish a plan to usefully deploy funds collected via a previous bond measure.

Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or
proposed that might
require you to recuse
yourself?
No

If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Can you be available
for these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature A. Johri
Date 3/21/2023
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Friend / Neighbor
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 20, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Technology Committee Attached for your review and consideration is an application from Ronald P. Haley for appointment to the Los Altos Hills Technology Committee. The term would run four years, beginning in April 2023 and ending February 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of seven (7) members. The Town currently has one (1) vacancy on the committee. With this appointment, the committee would have no openings.

AGENDA ITEM #2.C
D.P.

 









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Los Altos Hills
City Council Meeting
LAHCFD Updates
April 20, 2023
1 Home Ignition Zones (HIZ)
AGENDA ITEM #2.D

Los Altos Hills County Fire District- 2023 Preparedness Programs Integrated Hazardous Fuel
Reduction Programs
• Evacuation Route
Hardening ProjectsPage Mill Road
Maintenance- Spring 23
• Byrne PreserveAnnual 400+ goat grazing
• Firewise USA
NeighborhoodSaddle Mountain
Ravensbury/Mora Evac Route Projects (upcoming)
Moody-El Monte Evac Route Maintenance (upcoming)
• Emergency Preparedness
Class May 2023-
Be Ready: Be Prepared &
CERT Spring Academy

Los Altos Hills County Fire District-Preparedness Programs 3 Page Mill Road Maintenance Project:
• Reduce the amount of hazardous fire
vegetation, such as brush, grasses, tree limbs,
and dead, dying, and diseased vegetation
• Approximately 50 feet from the centerline of
the road, will be cleaned up and trimmed, but
not cleared
• Arastradero Road conclude at the park
entrance Foothills Nature Preserve
• Total treatment will be 6.5 miles for both sides
of the road
• Agency partnership with Santa Clara County
FireSafe Council (SCCFSC)
Project page link:
https://www.lahcfd.org/community-programs/
District community projects for hazardous fuel
reduction including upcoming Evacuation Route
Hardening

Los Altos Hills County Fire District-Preparedness Programs Neighborhood Programs for wildfire
mitigation & risk reduction
Firewise USA Neighborhood
Firewise USA: Website:
www.lahcfd.org/programs-forresidents/firewise-usa/
Email: [email protected]
Firewise USA:

LAHCFD supports programs to build
community wildfire resiliency

Los Altos Hills County Fire District-Preparedness Programs

Los Altos Hills County Fire District-Preparedness Programs 6 District activities and community projects for hazardous fuel reduction Annual Goat Grazing at Byrne Preserve:

For more information: https://www.lahcfd.org/?s=goat

Los Altos Hills County Fire District-Preparedness Programs LAHCFD sponsors programs to build community
resiliency
Emergency Preparedness Classes:
https://www.lahcfd.org/be-ready-be-prepared/
Be Ready: Be Prepared
When: May 11th 2023 @ 11am
Where: Los Altos Hills Town Hall
Sign-up: www.lahcfd.org/preparing-foremergencies/emergency-alerts-updates/

Los Altos Hills County Fire District-Preparedness Programs LAHCFD sponsors programs to build
community resiliency
Teen CERT:
https://www.lahcfd.org/preparing
-for-emergencies/learn-aboutcert/teen-cert-program/
CERT:
https://www.lahcfd.org/prepari
ng-for-emergencies/learn-aboutcert/

Los Altos Hills County Fire District- Participation by LAHCFD residents 9 District programs to assist residents to reduce
hazardous vegetation
Residential Chipping:
https://www.lahcfd.org/programs-forresidents/dsbc-program/ Defensible Space Vegetation Removal
Monthly Drop Off:
https://www.greenwaste.com/losaltos-hills/
Home Ignition Zone:
https://sccfiresafe.org/prepare/defensible-.
space-and-hazardous-fuel-reduction-hfr/

Los Altos Hill County Fire District
10 Thank you!
Questions?
Denise Gluhan
Community Education &
Risk Reduction Manager
Contact information:

Email: [email protected]
Cell 650-518-6068

From: anand ranganathan
To: City Council
Subject: Public Comment for your next meeting
Date: Wednesday, April 19, 2023 10:08:58 AM
Attachments: image.png
Dear City Council,
It is incredible that in your first meeting after a winter where our power resiliency was severely tested and found wanting, this topic does not merit a mention in your agenda. As I've written to you before, we need to start planning now for long power and internet outages around town. These outages will affect both our town government's ability to respond to emergencies as well as our residents' ability to live comfortably in their homes. Leaving it to PG&E to figure this out on our behalf is not a plan.

Thank you
Sincerely
Anand Ranganathan
Supplemental No. 1
AGENDA ITEM #3
Distributed 4/19/23

1 City Council Special Meeting Minutes
March 14, 2023

CALL TO ORDER, ROLL CALL

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa H.

Schmidt, Councilmember Kavita Tankha, Councilmember George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Deborah Padovan (left the meeting at 2:33 p.m.)
Mayor Swan called the meeting to order at 2:30 p.m.

PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

The City Council adjourned to Closed Session at 2:33 p.m. to consider the following:

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
TITLE: CITY MANAGER
(Pursuant to Government Code Section 54957)
The meeting adjourned at 4:40 pm and there was no reportable action resulting from closed session.

Respectfully submitted,
Deborah Padovan
City Clerk
Town of Los Altos Hills
City Council Special Meeting Minutes
Tuesday, March 14, 2023 – 2:30 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills,
California
AGENDA ITEM #4.A
DRAFT

1 City Council Special Meeting Minutes
March 16, 2023

CALL TO ORDER, ROLL CALL

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa H.

Schmidt, Councilmember Kavita Tankha, Councilmember George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Deborah Padovan (left the meeting at 5:03 p.m.)
Mayor Swan called the meeting to order at 5:01 p.m.

PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

The City Council adjourned to Closed Session at 5:03 p.m. to consider the following:

A. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL EXISTING

LITIGATION
(Pursuant to Government Code Section 54956.9(d)(1))
Linebarger v. Los Altos Hills Case No. 2015-1-CV-282970 B. CLOSED SESSION – ANTICIPATED LITIGATION
(Pursuant to Government Code Section 54956.9(d)(2))
Significant Exposure to Litigation (Two cases)
The meeting adjourned at 5:55 pm and there was no reportable action resulting from closed session.

Respectfully submitted,
Deborah Padovan
City Clerk
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, March 16, 2023 – 5:00 p.m.

Town Hall, 26379 Fremont Road, Los Altos Hills, California AGENDA ITEM #4.B
DRAFT

1 City Council Regular Meeting Minutes
March 16, 2023
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, March 16, 2023
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember George Tyson, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Public Works Director WooJae Kim, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt, Community Services Manager Sarah Robustelli, Project Manager Steve Padovan, Senior Planner Elaine Ling, City Clerk Deborah Padovan
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
The meeting was called to order at 6:03 p.m.

1. AGENDA REVIEW
Mayor Swan announced that Item 2.A would be continued to the April meeting.

City Attorney Mattas explained that since most of the town was without power until an hour ago and the meeting was moved from the Council Chambers to the lobby of Town Hall for more natural light while the Council moved to the City Manager’s Office, Council should consider making a motion that this was done to the local emergency and the meeting will be conducted according to the standards of AB 361.

MOTION MADE AND SECONDED: Mayor Swan moved to add an item to the agenda tonight to move the meeting due to the local emergency and to conduct the meeting to the standards of AB 361. The motion was seconded by Vice Mayor Mok.

Public Comment
Allan Epstein, Los Altos Hills, said he would like the Council to cancel the meeting and reschedule to another time.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
AGENDA ITEM #4.C
DRAFT

2 City Council Regular Meeting Minutes
March 16, 2023
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Mayor Swan moved to move the meeting due to the local emergency and to conduct the meeting to the standards of AB 361. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

2. PRESENTATIONS AND APPOINTMENTS
A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills – This item was moved to the April City Council Meeting.

B. Proclamation Recognizing Town Volunteer Scott Vanderlip Mayor Swan and Vice Mayor Mok presented Scott Vanderlip with a proclamation thanking him for his time, effort, and years of service. Mr. Vanderlip graciously accepted the proclamation.

C. Appointment to the Los Altos Hills Environmental Initiatives Committee City Clerk Deborah Padovan presented the application of William “Bill” Ralston for appointment to the Environmental Initiatives Committee.

Mr. Ralston introduced himself to the City Council and expressed his interest in serving.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to appoint William “Bill” Ralston to the Los Altos Hills Environmental Initiatives Committee for a four-year term. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
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3 City Council Regular Meeting Minutes
March 16, 2023
D. Presentation by the Santa Clara County Office of the Sheriff Psychiatric Emergency Response Team
Captain Neil Valenzuela presented Kristin Briston and Karen Seely, officers with the County Sheriff’s Psychiatric Emergency Response Team (PERT). PERT provides a collaborative team approach for individuals experiencing psychiatric crises. PERT combines mental health services with crisis peer support to reduce future encounters with law enforcement.

E. City Council Appointment to the North County Library Authority (NCLA) City Manager Peter Pirnejad presented the staff report. Council discussion ensued.

Public Comment
Suzanne Epstein, Los Altos Hills, urged the Council to continue to have a member of the public on the NCLA as it serves the citizens and the library better. She is willing to stay on until a new representative is found.

MOTION MADE AND SECONDED: Councilmember Tankha moved to direct staff to advertise the position to find a Los Altos Hills resident to fill the position. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

3. PRESENTATIONS FROM THE FLOOR
There were no public comments.

4. CONSENT CALENDAR
Public Comment
Allan Epstein, Los Altos Hills, spoke regarding items 4.H and 4.N. He said the scope of work is $250K and there is no mention made of time and material. He doesn’t think putting an Assistant Community Development Director and a Building Official make a lot of sense from an organizational standpoint.

Rajiv Bhateja, Los Altos Hills, asked about item 4.E and said he was approached by the City Manager and City Clerk for the technology committee to review the AV chambers design. He believes this bid is high.

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4 City Council Regular Meeting Minutes
March 16, 2023
MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the Consent Calendar with the exception of items 4.H, 4.I, 4.K, 4.N, and 4.P. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of Regular City Council Meeting Minutes – February 16, 2023 B. Approval of Special City Council Meeting Minutes – February 28, 2023 C. Review of Disbursements: January 1-31, 2023 $1,254,782.55 D. Approval of Treasurer’s Report for the Month Ended February 28, 2023 (Staff: S.

Revillar)
E. Resolution 23-23 Awarding a Contract to The Shalleck Collaborative, Inc. to Design Upgrades to the AV and Broadcast Lighting Systems in the Los Altos Hills City Council Chambers in an amount not to exceed $50,000 including contingency (Staff:

D. Padovan)
F. Proclamation Honoring Marsha Deslauriers on her Retirement from CHAC (Staff: D.

Padovan)
G. Resolution 24-23 Approving the Fourth Amendment to the Memorandum of Agreement with other Santa Clara Valley Municipalities to Allow for Continuation of the Santa Clara Valley Urban Runoff Pollution Prevention Program and Authorizing the City Manager to Execute the Amendment (Staff: W. Kim) H. Resolution 27-23 Authorizing the City Manager to Execute an Amendment to the Agreement with O. Nelson & Son, Inc. for Emergency Sinkhole Repair on Page Mill Road and Removal of Sediments and Cattails in Matadero Creek (Staff: W. Kim) Public Works Director WooJae Kim presented the staff report.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve Resolution 27-23 Authorizing the City Manager to Execute an Amendment to the Agreement with O. Nelson & Son, Inc. for Emergency Sinkhole Repair on Page Mill Road and Removal of Sediments and Cattails in Matadero Creek. The motion was seconded by Vice Mayor Mok.

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5 City Council Regular Meeting Minutes
March 16, 2023
MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
I. Resolution 28-23 Authorizing the City Manager Issue a Request for Proposals for Annual Landscape Maintenance Services (Staff: W. Kim)
Councilmember Tankha asked for a clarification on this item. She asked if we should allocate our town staff to build pathways. If the Council directed us to spend additional time on pathways, we would keep this as an option - staff on an as-needed basis.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve Resolution 28-23 Authorizing the City Manager Issue a Request for Proposals for Annual Landscape Maintenance Services. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
J. Resolution 25-23 Authorizing the City Manager to Execute a Construction Agreement With C2R Engineering, Inc. for the 2022 Sanitary Sewer Repair and Replacement Project not to exceed $532,220 including contingency (Staff: D. Liang) K. Resolution 29-23 Amending the Existing Municipal Resource Group, LLC (MRG) Agreement to Expand the Scope of Services and Increase the not to exceed amount to $90,000 for Public Safety Consulting Services (Staff: C. Einfalt) City Manager Pirnejad presented the staff report.

Public Comment
Rajiv Bhateja, Los Alto Hills, said a $90K number is pretty high. He would prefer to see a phased implementation in this contract.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 29-23 Amending the Existing Municipal Resource Group, LLC (MRG) DRAFT

6 City Council Regular Meeting Minutes
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Agreement to Expand the Scope of Services and Increase the not to exceed amount to $90,000 for Public Safety Consulting Services. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
L. Resolution 32-23 Request for Authorization to Conduct a Request for Proposals for Information Technology (IT) Services (Staff: S. Revillar) M. Resolution 26-23 Authorizing the City Manager to Enter into an Agreement with a Consultant not to exceed $60,000 to Audit the License & Permit with Expenses for Applicant Refunds and Preparation of a Cost Allocation Plan and User Fee Study (Staff: S. Revillar)
N. Resolution 30-23 Approving Adding Assistant Community Development Director/Building Official Job Description to Building Series, approving a Budget Appropriation for Salary and Benefits for the position and Recruiting Services, and Resolution 31-23 Approving Amending the City Council Employee Classification and Compensation Plan on the Salary Schedule (Staff: S. Revillar) Administrative Services Director Sarina Revillar presented the staff report.

Public Comment
Allan Epstein, Los Altos Hills, said this isn’t adding an additional person to the staff, it is changing the title of a current position.

Kjell Karlsson, Los Altos Hills, said the problem we are having is that a building official does not want to report to a planner. They need to individually report to the City Manager.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 30-23 Approving Adding Assistant Community Development Director/Building Official Job Description to Building Series, approving a Budget Appropriation for Salary and Benefits for the position and Recruiting Services, and Resolution 31-23 Approving Amending the City Council Employee Classification and Compensation Plan on the Salary Schedule. The motion was seconded by Councilmember Schmidt.

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7 City Council Regular Meeting Minutes
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MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
O. Request by Hills 2000 – Friends of the Hills for a Vines and Wines Event on October 15, 2023
P. Request for the Mayor to Sign a Letter to the Chancellor at Foothill College Requesting Support for the Foothill-De Anza Community College Electrification Project and a Letter Requesting Support for Foothill College Freight Farm Funding Proposal Support (Staff: P. Pirnejad)
City Manager Pirnejad presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to Direct the Mayor to Sign a Letter to the Chancellor at Foothill College Requesting Support for the Foothill-De Anza Community College Electrification Project and a Letter Requesting Support for Foothill College Freight Farm Funding Proposal Support. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Q. Request for the Mayor to Sign a Letter to the Chancellor at Foothill College Requesting Support to extend Los Altos Hills Community Fiber Internet Access in Town (Staff: P. Pirnejad)

5. NEW BUSINESS
A. Resolution 33-23 to Renew and Extend the Term of the Concessionaire Agreement for the Westwind Community Barn owned by the Town of Los Altos Hills between the Town and Victoria Dye Equestrian, LLC. (Staff: S. Robustelli) Community Services Manager Sarah Robustelli presented the staff report.

Council discussion ensued.

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8 City Council Regular Meeting Minutes
March 16, 2023
Public Comment
Kjell Karlsson, Los Altos Hills, said he was part of the ad hoc committee and the reason why the incentive portion wasn’t put in was that the timing for doing that was for the Council to decide.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 33-23 to Renew and Extend the Term of the Concessionaire Agreement for the Westwind Community Barn owned by the Town of Los Altos Hills between the Town and Victoria Dye Equestrian, LLC. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Resolution Approving Modifications to Miscellaneous Pathways Project in the Adopted FY2022-23 Operating Budget and FY2023-2027 Five Year Capital Improvement Plan with Proposed Scope and Budget Appropriations; and Authorizing the City Manager to Solicit Proposals for Survey Staking Services and Execute Agreements not to exceed $150,000 Total (Staff: W. Kim) Public Works Director WooJae Kim presented the staff report.

Council discussion ensued.

Public Comment
Rajiv Patel, Los Altos Hills, talked about the Pathways fees. The past study was not a good study to generate correct numbers. The pathway fee was grossly underestimated. Unfortunately, we have not kept up with inflation. We don’t need a study. Just increase the fee by 25% and use the money to do a nexus study next year.

Jim Waschura, Los Altos Hills, was unaware that the money for pathways was part of the General Fund. His hope is that the town becomes a town of pathways. It is achievable. We do pathway management, maintenance, and creation in-house. One possible option might be to grow the resources in-house for pathways maintenance and take that leap now.

Allan Epstein, Los Altos Hills, impact fees have to relate to the impact one new household adds to the system. One household added to the system is not going to pay for 37 miles of pathways. A nexus study was performed and has to be performed DRAFT

9 City Council Regular Meeting Minutes
March 16, 2023
every five years. The funds for the pathway are kept separately. There is $1 million in the fund at this time. This type of consideration should be done at the budget time; it is inappropriate to be discussed at this time. This should be part of the budget process. Suggested the town should focus on completing the pathways that are in the budget this year.

Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Tankha moved to direct staff to take the 2023 Pathway Project Alternatives to the Pathways Committee for review and return to Council with recommendations. The motion was seconded by Councilmember Schmidt. [Note: The resolution was not adopted.] MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Introduction of Ordinance 609 (First Reading) Amending Title 2, Chapter 4, of the Los Altos Hills Municipal Code Modifying the Purchasing System Ordinance to Increase City Manager’s Purchasing Authority and Threshold Amount For Formal Bid Process (Staff: W. Kim, P. Pirnejad) Motion to Waive Reading and Introduce the Ordinance
Public Works Director Kim presented the staff report.

Public Comment
Allan Epstein, Los Altos Hills, said there is a disconnect between the Cost Accounting Act $60,000 and the request for additional authority up to $60,000. The Cost Accounting Act only refers to public works projects - not all projects. Providing additional authority to the City Manager will result in less transparency for the Council, for the public and as such it would be more difficult to determine how the money is spent. Refer this to the FIC and let the committee work on it.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved to Waive Reading and Introduce Ordinance 609 (First Reading) Amending Title 2, Chapter 4, of the Los Altos Hills Municipal Code Modifying the Purchasing System Ordinance to Increase City Manager’s Purchasing Authority and Threshold Amount For Formal Bid Process. The motion was seconded by Vice Mayor Mok.

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10 City Council Regular Meeting Minutes
March 16, 2023
MOTION PASSED 4-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: Tankha
ABSTAIN: None
RECUSE: None
ABSENT: None
ABSENT: None
D. Resolution 34-23 Awarding a Planning Service Contract to Michael Baker International, Inc. For Rezoning Multi-Family Residential Overlay Zoning Districts with Objective Design Standards and Completing Associated Program Environmental Impact Report (EIR) Under California Environmental Quality Act. Total Estimated Contract Cost: $601,620) (Staff: E. Ling)
Senior Planner Elaine Ling presented the staff report.

Council discussion ensued.

Public Comment
Allan Epstein, Los Altos Hills, asked about CEQA analysis. Did we explore whether there was any other short cuts or ways to reduce the costs by copying other cities? MOTION MADE AND SECONDED: Councilmember Schmidt moved to Approve Resolution 34-23 Awarding a Planning Service Contract to Michael Baker International, Inc. For Rezoning Multi-Family Residential Overlay Zoning Districts with Objective Design Standards and Completing Associated Program Environmental Impact Report (EIR) Under California Environmental Quality Act. Total Estimated Contract Cost: $601,620). The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
There were no ex parte disclosures.

A. Review the 2022 General Plan Annual Progress Report and 2022 Housing Element Annual Progress Report and Authorize Transmittal of the Reports to the Office of the Planning and Research and Department of Housing and Community Development, DRAFT

11 City Council Regular Meeting Minutes
March 16, 2023
respectively, by April 1, 2023, and determine the proposed action does not qualify as a project under California Environmental Quality Act Section 15061(b)(3). (Staff: E.

Ling)
Senior Planner Elaine Ling presented the staff report.

Mayor Swan opened the Public Hearing.

Public Comment
Forrest Linebarger, Mountain View, said the inventory of sites is complete. According to housing element law, you have to expect that 85% of our RHNA is expected to be built. The town doesn’t comply. It is time to stop pretending that the town’s Housing Element is compliant. The town needs senior housing. He is proposing senior housing in town that would make up to 20% of our RHNA requirements.

Victoria Garrett, Palo Alto, said that she and her husband are getting older and would like to stay locally. It seems like there is nothing in the pipeline to stay close by and it would be great to have a place where they could go.

Gayle Osmer spoke in support of Silver Oaks Senior Housing.

Bruce Garrett, Palo Alto, said as a senior citizen he is worried about where he is going to live when he can no longer stay in his home. He is in support of senior housing.

Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to Adopt the 2022 General Plan Annual Progress Report and 2022 Housing Element Annual Progress Report and Authorize Transmittal of the Reports to the Office of the Planning and Research and Department of Housing and Community Development, respectively, by April 1, 2023, and determine the proposed action does not qualify as a project under California Environmental Quality Act Section 15061(b)(3). The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
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12 City Council Regular Meeting Minutes
March 16, 2023

7. STAFF REPORTS
A. City Attorney - No report.

B. City Clerk - No report.

C. Planning Director
Project Manager Steve Padovan spoke about the status of the SB 9 ordinance. It is currently being reviewed by the ad hoc committee and it will go to the Planning Commission, hopefully in April.

D. Administrative Services Director
Director Revillar said staff is preparing for the interim audit that will be prepared in the next few weeks.

E. Public Works Director
Director Kim said that PW staff members have been busy with the recent atmospheric river storms, with over 70 trees down and have been working around the clock.

F. City Manager
City Manager Pirnejad reported on:
• Storm updates, including hours spent, trees down, road closures, power outages, and service calls.
• Residential burglaries as of March 14, 2023.
• On Tuesday, March 14, 2023, Mayor Swan along with Santa Clara County Sheriff Bob Jonsen, Santa Clara County Fire Chief Suwanna Kerdkaew, and Resident Volunteer Rajiv Bhateja shared a State of the Town address. • MRG’s work on engaging a security company as of Tuesday, March 14, 2023, including service patrol services, the ALPR review, and next steps. • Public engagement.
• Housing Element Update and the Twin Oaks Property.
• Social Media and the Housing Element
• Conference in Virginia for CivStart
• Community Wildfire Protection Plan Meeting
• Community Services Updates

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) DRAFT

13 City Council Regular Meeting Minutes
March 16, 2023
Councilmember George Tyson presented the report and informed the Council that on Wednesday, March 8, 2023, he, along with staff, met with PG&E and walked all 5000’ of the project. He was pleased to see the high levels of engagement and productive brainstorming during the field visit. No action was taken.

B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
Vice Mayor Mok said the next meeting is Thursday, March 23, 2023, at 10:00 a.m. They will be going over GovTech and the feasibility study and overall work. They will also be discussing the wireless facility and the ordinance.

C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
Councilmember Tankha said they talked about next steps. They found that home hardening, education, making sure residents call if they see unusual activity are most important. That will be their focus in the coming months.

D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson)
Councilmember Schmidt informed the Council that we will be holding a listening session on Wednesday, March 29, 2023, with committee chairs. They will discuss operations to keep things running smoothly and to make sure everyone understands their responsibilities.

She further said that the EPRC will be holding a dinner on Sunday, April 23, 2023, for safety leaders for neighborhood watch, Firewise members, and CERT members. They are looking for more interactions between these three groups.

E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
Vice Mayor Mok reported that he currently sits on the Cities Association legislative review committee and provided a brief report.

Mayor Swan said that she met with other mayors in Santa Clara County to talk about common issues. She will be meeting with them quarterly.

9. COUNCIL INITIATED ITEMS
A. Consideration of the Pathways Committee recommendation for naming the one of our paths for Art Lachenbruch (Mayor Swan)
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14 City Council Regular Meeting Minutes
March 16, 2023
Mayor Swan introduced the subject.

The Council provided direction for staff to return with a staff report in April.

10. ADJOURN

The meeting adjourned at 9:35 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
DRAFT

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: MARCH 2023 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the March 2023 Disbursements Report.

BACKGROUND:

The March 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $1,478,859.84 and Electronic Fund Transfers totaled $277,873.14 with a grand total of $1,756,732.98. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $1,454,879.76 or approximately 83% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 205,289.71 ADP- Payroll Services Primarily relates to the biweekly payroll ($83,479.62) and related
payroll taxes ($24,579.42) for the pay
date 03/10/23; and biweekly payroll
($74,912.98) and related payroll taxes
($22,317.69) for the pay date
03/24/23
$ 138,905.33 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp)
Employer contributions and employee
withholdings related to payroll
benefits
$ 15,500.00 Bayscape Management Inc Monthly Park & Pathways Maintenance
$ 15,865.63 Cotton, Shires & Associates Geotech Services $ 19,939.83 D&L Supply Co Inc CIP Wastewater Sewer Main Replacement
AGENDA ITEM #4.D
Revised & Posted 4/20/23

Staff Report to City Council Page 2
Disbursement Report
April 20, 2023
$ 14,860.33 Eaton and Associates IT Services/Software/Hardware $ 78,950.00 Express Plumbing Emergency Repair - Storm Drain Sinkhole & Moody Rd
$ 12,144.12 GovConnection, Inc. Barracuda Cloud Storage $ 10,968.64 Greenwaste Recovery Inc Yardwaste, Manure Program $ 33,000.00 JC Tree Experts Inc Tree/Debris Removal Services $ 23,550.00 Lynx Technologies Inc GIS Services
$ 24,217.42
$12,031.12
Metropolitan Life Insurance
Co
Dental Insurance
$ 186,540.33
$24,217.42
Meyers Nave City Attorney Services
$ 45,207.50 Michael Baker International Housing Element Update – CIP $ 56,050.00 MTW Builders Inc Concession Stand Upgrade
$ 10,014.13 National Business Furniture Civic Center Improvements $ 21,0991.92
$210,991.92
O. Nelson & Son Inc Page Mill Rd Sinkhole Services &
Elena/Purissima Yard Debris
Removal
$ 10,892.87 PG&E Electricity Services
$ 11,737.00 Renne Public Law Group LLP LAH Council's Priority Setting $ 373,080.66 Santa Clara County Sheriffs
Dept
Law Enforcement Services
$ 73,804.80 Syserco Energy Solutions Inc BESS - Electrical Installation $ 45,183.75 The Bank of NY Mellon Trust West Loyola Sewer Assessment $ 12,695.00 Tripepi, Smith & Associates Quarterly Newsletter/Set Up Housing Element Communication/Media
Relations
$ 83,640.82 West Bay Sanitary District Maintenance Services Agreement $1,454,879.76 Total Payroll and Related Benefits and Individually Significant Items ≥$10,000.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

Staff Report to City Council Page 3
Disbursement Report
April 20, 2023
2023 CITY COUNCIL WORKPLANS:

The report is for financial transparency and was not specified as one of the City Council’s Workplan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the March 2023 Disbursements report.

ATTACHMENTS:

1. March 2023 Disbursements Report by Vendor
Prepared by: Michael Nakamura

4/5/2023 11:10:45 AM Page 1 of 17
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 03/01/2023 - 03/31/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 34TH01 - 34TH STREET CONSULTING
34TH STREET CONSULTING 2023-25 03/02/2023 DEI SESSION 061-1480-6309 2,500.00 Vendor 34TH01 - 34TH STREET CONSULTING Total: 2,500.00
Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00A 03/02/2023 BUILDING PERMIT TECHNICIAN… 011-3200-6199 2,400.00 Vendor 4LEAF01 - 4LEAF, INC Total: 2,400.00
Vendor: AMAZON30353 - AMAZON
AMAZON 117J-FVWW-1X6W 03/02/2023 EMERGEN-C 061-1480-6398 43.12 AMAZON 1MY4-CQKW-74W3 03/02/2023 8 IPHONE 12 CASES 061-1480-6398 113.44 AMAZON 13F6-TQXH-LCXD 03/30/2023 PERLESMITH FULL MOTION TV… 061-1480-6398 92.75 AMAZON 17T1-HD4T-HP7D 03/30/2023 USB-C TO DISPLAYPORT ADAPT… 061-1480-6398 2,863.35 AMAZON 17YC-TJH3-1CLD 03/30/2023 USBC ADAPTER, 9V BATTERIES, … 061-1480-6398 118.97 AMAZON 1FXL-XX44-499H 03/30/2023 LOGITECH WIRELESS KEYBOARD…011-1000-6398 24.53 AMAZON 1HDG-XKWC-J4YC 03/30/2023 OMOTON CELL PHONE HOLDER… 011-1200-6398 46.63 AMAZON 1MJ4-K499-3DM4 03/30/2023 GLAD BAGS, PAMPRIN, COLD M…061-1480-6398 331.63 AMAZON 1MY6-HTJV-JKVV 03/30/2023 STORAGE FILE BOXES, EXTENSI… 061-1480-6398 155.17 AMAZON 1PYY-9N6Y-46RF 03/30/2023 TRASH/REC STICKERS, BADGE … 061-1480-6398 68.72 AMAZON 1QYN-CWW7-3VTV 03/30/2023 STICKERS FOR TRASHCANS, TRA…061-1480-6398 265.50 AMAZON 1R36-HG1H-KTR3 03/30/2023 ALLIANCE WIDE FORMAT CAD … 061-1480-6301 103.66 AMAZON 1T41-RWG6-3G39 03/30/2023 BARCO CLICKSHARE CONFEREN… 061-1480-6398 3,855.72 AMAZON 1X9G-KNWT-QC71 03/30/2023 ANKER POWER STRIPS 061-1480-6398 91.62 AMAZON 1XQK-VXTT-9GWK 03/30/2023 HDMI CABLE, DELL 130W USBC …061-1480-6398 63.86 Vendor AMAZON30353 - AMAZON Total: 8,238.67
Vendor: AMERIGAS91109 - AMERIGAS PROPANE INC.

AMERIGAS PROPANE INC. 3146175951 03/16/2023 PROPANE 061-4300-6365 2,662.53 AMERIGAS PROPANE INC. 3147499757 03/16/2023 TANK RENT 2/1/2023 - 1/31/20… 061-4300-6365 152.52 Vendor AMERIGAS91109 - AMERIGAS PROPANE INC. Total: 2,815.05 Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEME… 278339 03/14/2023 MONTHLY PEST CONTROL FEBR… 011-5100-6130 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 325.00 Vendor: ARELLANO94022 - ARELLANO, OSWALDO
ARELLANO, OSWALDO 3.6.2023 03/16/2023 DOT PHYSICAL 061-4300-6398 137.00 Vendor ARELLANO94022 - ARELLANO, OSWALDO Total: 137.00
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY X02102023 03/02/2023 ACCT 287319629759 5G HOTSP… 011-1200-6362 40.24 AT&T MOBILITY X02242023 03/02/2023 ACCT 287318904269 WIRELESS …011-1200-6362 80.48 AT&T MOBILITY 287319629759X03102023 03/30/2023 MANAGEMENT ANALYST 011-1200-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X03102023 03/30/2023 ADMINISTRATIVE CLERK/TECHN…011-1300-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 SENIOR ACCOUNTANT 011-1400-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 ADMINISTRATIVE CLERK/TECHN…011-3100-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 SENIOR PLANNER 011-3100-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 ASSOCIATE ENGINEER 011-3300-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 ASSISTANT ENGINEER 011-3300-6362 43.18 AT&T MOBILITY 287319629759X03102023 03/30/2023 ASSISTANT ENGINEER 011-3300-6362 43.18 Vendor ATTMOBILITY - AT&T MOBILITY Total: 506.40
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-2.10.2023 03/16/2023 ACCT 256795714 INTERNET CH… 061-1480-6362 100.94 Vendor AT&T 60197_5014 - AT&T Total: 100.94
Vendor: AT&T PO9011 - AT&T
AT&T 000019474534 03/02/2023 T-1 PBX/PRI TELEPHONES DATA… 061-1480-6362 167.43 AT&T 000019474621 03/02/2023 PURISSIMA/ELENA PUMP STAT… 051-4800-6362 26.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 2 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000019474624 03/02/2023 ALTERNATE EOC - FIRE STATION…021-6100-6362 79.01 AT&T 000019474625 03/02/2023 HERITAGE HOUSE ALARM 1/10/…021-6100-6362 28.00 AT&T 000019474626 03/02/2023 26379 FREMONT RD 1/10/2023 …061-1480-6362 416.19 AT&T 000019474627 03/02/2023 26379 FREMONT RD - CHAMBE… 061-1480-6362 27.45 AT&T 000019474628 03/02/2023 WWB FIRE ALARM LINE 1/10/2… 011-5300-6362 53.25 AT&T 000019474629 03/02/2023 HERITAGE HOUSE DSL SVC 1/10…021-6100-6362 239.35 AT&T 000019474631 03/02/2023 HERITAGE HOUSE OES NEW PH… 021-6100-6362 53.23 AT&T 000019474632 03/02/2023 12863 LA CRESTA EOC HAM RA… 021-6100-6362 30.12 AT&T 000019474633 03/02/2023 28002 PURISSIMA RD - SANITA… 051-4800-6362 28.00 AT&T 000019474634 03/02/2023 27400 PURISSIMA RD - CORP Y… 061-4300-6362 54.35 AT&T 000019475104 03/02/2023 O'KEEFE LN @ NORMANDY LN 1…051-4800-6362 28.67 AT&T 000019620386 03/30/2023 T-1 PBX/PRI TELEPHONES DATA 061-1480-6362 167.43 AT&T 000019620473 03/30/2023 PURISSIMA/ELENA PUMP STAT… 051-4800-6362 25.48 AT&T 000019620476 03/30/2023 ALTERNATE EOC - FIRE STATION 021-6100-6362 77.99 AT&T 000019620477 03/30/2023 HERITAGE HOUSE ALARM 021-6100-6362 27.66 AT&T 000019620478 03/30/2023 26379 FREMONT ROAD 061-1480-6362 426.19 AT&T 000019620479 03/30/2023 26379 FREMONT ROAD - CHAM…061-1480-6362 27.11 AT&T 000019620480 03/30/2023 WWB FIRE ALARM LINE 011-5300-6362 52.55 AT&T 000019620481 03/30/2023 HERITAGE HOUSE DSL SVC 021-6100-6362 268.67 AT&T 000019620483 03/30/2023 HERITAGE HOUSE OES NEW PH… 021-6100-6362 52.55 AT&T 000019620484 03/30/2023 12863 LA CRESTA EOC HAM RA… 021-6100-6362 29.78 AT&T 000019620485 03/30/2023 28002 PURISSIMA RD - SANITA… 051-4800-6362 27.66 AT&T 000019620486 03/30/2023 27400 PURISSIMA RD - CORP Y… 061-4300-6362 53.69 AT&T 000019620956 03/30/2023 O'KEEFE LN AT NORMANDY LN 051-4800-6362 27.90 Vendor AT&T PO9011 - AT&T Total: 2,495.71
Vendor: BAAQMD - BAY AREA AIR QUALITY MGMT DIST
BAY AREA AIR QUALITY MGMT … T149657 03/16/2023 PERMIT RENEWAL TERM 4/1/2… 051-4800-6315 434.00 Vendor BAAQMD - BAY AREA AIR QUALITY MGMT DIST Total: 434.00 Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, INC. 28973 03/16/2023 FREMONT RD PATH 011-4740-6125 3,000.00 BAYSCAPE MANAGEMENT, INC. 28973 03/16/2023 ARASTRADERO PATH 011-4740-6125 600.00 BAYSCAPE MANAGEMENT, INC. 28973 03/16/2023 FOOTHILL COLLEGE/ELMONTE … 011-4740-6125 1,900.00 BAYSCAPE MANAGEMENT, INC. 28973 03/16/2023 EDITH PARK 011-5100-6122 750.00 BAYSCAPE MANAGEMENT, INC. 28973 03/16/2023 WESTWIND COMMUNITY BARN 011-5300-6122 1,500.00 BAYSCAPE MANAGEMENT, INC. 29476 03/30/2023 FOOTHILL COLLEGE & EL MONT… 011-4740-6125 1,900.00 BAYSCAPE MANAGEMENT, INC. 29476 03/30/2023 ARASTRADERO PATH 011-4740-6125 600.00 BAYSCAPE MANAGEMENT, INC. 29476 03/30/2023 FREMONT RD PATH 011-4740-6125 3,000.00 BAYSCAPE MANAGEMENT, INC. 29476 03/30/2023 EDITH PARK 011-5100-6122 750.00 BAYSCAPE MANAGEMENT, INC. 29476 03/30/2023 WESTWIND COMMUNITY BARN 011-5300-6122 1,500.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 15,500.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, I… 17977 03/16/2023 JAN 2023 TRAFFIC SIGNAL MAI… 011-4600-6145 551.25 BEAR ELECTRICAL SOLUTIONS, I… 18003 03/16/2023 JAN 2023 TRAFFIC SIGNAL MAI… 011-4600-6145 624.75 BEAR ELECTRICAL SOLUTIONS, I… 18326 03/30/2023 TRAFFIC SIGNAL MAINT SVCS - … 011-4600-6145 357.00 BEAR ELECTRICAL SOLUTIONS, I… 18327 03/30/2023 TRAFFIC SIGNAL MAINT SVCS - … 011-4600-6145 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 2,084.25 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 - 0000008 03/30/2023 UUD AROUND EL MONTE FIRE … 041-6900-6206 2,048.75 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 2,048.75 Vendor: BHATEJA01 - BHATEJA, RAJIV
BHATEJA, RAJIV BLD23-0102 03/30/2023 ELECTRIC HEAT PUMP REBATE … 011-3200-6199 1,000.00 Vendor BHATEJA01 - BHATEJA, RAJIV Total: 1,000.00
Vendor: C&N95076 - C & N ENTERPRISES, INC.

C & N ENTERPRISES, INC. 100979 03/02/2023 TRACTOR REPAIR - LABOR COSTS 061-4400-6318 379.28 Vendor C&N95076 - C & N ENTERPRISES, INC. Total: 379.28 Vendor: CCELECTRIC01 - C&C ELECTRIC INC
C&C ELECTRIC INC 01-3.20.2023 03/30/2023 CONCESSION BLDG IMPROVEM… 041-6900-6623 2,193.98 Vendor CCELECTRIC01 - C&C ELECTRIC INC Total: 2,193.98

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 3 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF … SL230474 03/16/2023 SIGNALS & LIGHTING BILLING O… 011-4600-6145 1,296.14 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,296.14 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 1865744444-3.21.2023 03/30/2023 SVCS AT W EDITH AVE/W FRE… 011-5100-6364 58.16 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 58.16 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 SMALL TOOL FUEL PURCHASES … 061-4300-6342 27.47 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FUEL PURCHASES THRU 2/7/20… 061-4400-6342 59.30 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FLEET FUEL PURCHASES THRU 2…061-4400-6342 91.63 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FUEL PURCHASES THRU 2/7/20… 061-4400-6342 107.21 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FUEL PURCHASES THRU 2/7/20… 061-4400-6342 50.47 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FUEL PURCHASES THRU 2/7/20… 061-4400-6342 197.11 CHEVRON AND TEXACO CARD S… 87137795 03/30/2023 FLEET FUEL PURCHASES THRU 2…061-4400-6342 173.39 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 SMALL TOOL FUEL 061-4300-6342 59.29 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 FLEET FUEL 061-4400-6342 73.35 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 FLEET FUEL 061-4400-6342 111.21 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 FLEET FUEL 061-4400-6342 123.95 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 FLEET FUEL 061-4400-6342 125.50 CHEVRON AND TEXACO CARD S… 87805042 03/30/2023 FLEET FUEL 061-4400-6342 211.40 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 1,411.28 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4146040910 03/02/2023 HOUSEKEEPING 061-1480-6123 261.72 CINTAS CORPORATION 4146040910 03/02/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4146746875 03/02/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4146746875 03/02/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4147445456 03/16/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4147445456 03/16/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4148140418 03/16/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4148140418 03/16/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4148844819 03/30/2023 HOUSEKEEPING 061-1480-6123 261.72 CINTAS CORPORATION 4148844819 03/30/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4149549219 03/30/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4149549219 03/30/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4150253009 03/30/2023 HOUSEKEEPING 061-1480-6123 131.17 CINTAS CORPORATION 4150253009 03/30/2023 UNIFORMS 061-4300-6324 187.99 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 2,396.02 Vendor: CODA01 - CODA TECHNOLOGY GROUP
CODA TECHNOLOGY GROUP 7114 03/16/2023 SVC TECH - MARTY SCHULMAN …011-1100-6209 1,755.00 CODA TECHNOLOGY GROUP 7174 03/16/2023 SERVICE LEVEL AGREEMENT 3/1…011-1100-6209 3,125.00 CODA TECHNOLOGY GROUP 7174 03/16/2023 SERVICE LEVEL AGREEMENT 3/1…011-3110-6398 3,125.00 CODA TECHNOLOGY GROUP 7178 03/16/2023 SERVICE TECH - MARTY SCHUL… 011-1100-6209 975.00 CODA TECHNOLOGY GROUP 7179 03/16/2023 SERVICE TECH - MARTY SCHUL… 011-1100-6209 780.00 Vendor CODA01 - CODA TECHNOLOGY GROUP Total: 9,760.00
Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 164352039 03/02/2023 ACCT 980056897 RECURRING C… 061-1480-6362 951.22 COMCAST BUSINESS 166521953 03/30/2023 CALNET RECURRING CHARGES 2…061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 1,902.44
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 7176-2.3.2023 03/02/2023 CABLE & INTERNET 2/8/2023 - 3…061-1480-6310 210.34 COMCAST 16749-2.17.2023 03/16/2023 CABLE & INTERNET SERVICES 2/…061-1480-6362 265.62 COMCAST 17176-3.3.2023 03/30/2023 CABLE & INTERNET 3/8/23 - 4/7…061-1480-6362 210.34 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 686.30
Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH 3.3.2023 03/16/2023 2/16/2023 REGULAR CITY COU… 011-1300-6209 350.00 COOPER, CLAIRE ELIZABETH 3.8.2023 03/16/2023 2/28/2023 SPECIAL CITY COUNC…011-1300-6209 200.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 550.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 4 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: COREMAIN01 - CORE & MAIN LP
CORE & MAIN LP S458252 03/30/2023 PIPE REPAIRS ON PACKARD PA… 011-4740-6125 374.24 Vendor COREMAIN01 - CORE & MAIN LP Total: 374.24
Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SOL… 30641501 03/02/2023 NOV 2022 RQ2 FLAT FEE LIMIT… 011-3100-6338 103.00 CORELOGIC INFORMATION SOL… 30641501 03/02/2023 NOV 2022 RQ2 FLAT FEE LIMIT… 011-3200-6338 103.00 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 206.00 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1400103 03/02/2023 SERVICES THRU 1/31/2023 061-1480-6398 121.69 CORODATA SHREDDING INC. DN1404311 03/30/2023 SHREDDING SERVICES THRU 2/… 061-1480-6323 121.69 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 243.38 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 1122229 03/02/2023 11/2022 BILLABLE GEO TECH-G… 011-0000-2301 840.00 COTTON SHIRES & ASSOC, INC. 1122229 03/02/2023 11/2022 ADMIN FEE GEO TECH… 011-0000-2301 84.00 COTTON SHIRES & ASSOC, INC. 1122229 03/02/2023 11/2022 RECOG ADMIN FEE GE… 011-0000-4685 -84.00 COTTON SHIRES & ASSOC, INC. 1122229 03/02/2023 11/2022 PASSTHRU REV GEO T… 011-3100-4707 -840.00 COTTON SHIRES & ASSOC, INC. 1122229 03/02/2023 11/2022 PASSTHRU EXP GEO T… 011-3100-6178 840.00 COTTON SHIRES & ASSOC, INC. 1222408 03/02/2023 12/2022 BILLABLE GEO TECH-S… 011-0000-2301 1,800.00 COTTON SHIRES & ASSOC, INC. 1222408 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 180.00 COTTON SHIRES & ASSOC, INC. 1222408 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -180.00 COTTON SHIRES & ASSOC, INC. 1222408 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,800.00 COTTON SHIRES & ASSOC, INC. 1222408 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,800.00 COTTON SHIRES & ASSOC, INC. 1222409 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 119.00 COTTON SHIRES & ASSOC, INC. 1222409 03/02/2023 12/2022 BILLABLE GEO TECH-T… 011-0000-2301 1,190.00 COTTON SHIRES & ASSOC, INC. 1222409 03/02/2023 3/2023 RECOG ADMIN FEE GEO…011-0000-4685 -119.00 COTTON SHIRES & ASSOC, INC. 1222409 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,190.00 COTTON SHIRES & ASSOC, INC. 1222409 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,190.00 COTTON SHIRES & ASSOC, INC. 1222410 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 125.00 COTTON SHIRES & ASSOC, INC. 1222410 03/02/2023 12/2022 BILLABLE GEO TECH-T… 011-0000-2301 1,250.00 COTTON SHIRES & ASSOC, INC. 1222410 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -125.00 COTTON SHIRES & ASSOC, INC. 1222410 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,250.00 COTTON SHIRES & ASSOC, INC. 1222410 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,250.00 COTTON SHIRES & ASSOC, INC. 1222411 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 130.50 COTTON SHIRES & ASSOC, INC. 1222411 03/02/2023 12/2022 BILLABLE GEO TECH-S… 011-0000-2301 1,305.00 COTTON SHIRES & ASSOC, INC. 1222411 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -130.50 COTTON SHIRES & ASSOC, INC. 1222411 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,305.00 COTTON SHIRES & ASSOC, INC. 1222411 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,305.00 COTTON SHIRES & ASSOC, INC. 1222412 03/02/2023 12/2022 BILLABLE GEO TECH-S… 011-0000-2301 1,638.75 COTTON SHIRES & ASSOC, INC. 1222412 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 163.88 COTTON SHIRES & ASSOC, INC. 1222412 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -163.88 COTTON SHIRES & ASSOC, INC. 1222412 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,638.75 COTTON SHIRES & ASSOC, INC. 1222412 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,638.75 COTTON SHIRES & ASSOC, INC. 1222413 03/02/2023 12/2022 ADMIN FEE GEO TECH-…011-0000-2301 163.88 COTTON SHIRES & ASSOC, INC. 1222413 03/02/2023 12/2022 BILLABLE GEO TECH-S… 011-0000-2301 1,638.75 COTTON SHIRES & ASSOC, INC. 1222413 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -163.88 COTTON SHIRES & ASSOC, INC. 1222413 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,638.75 COTTON SHIRES & ASSOC, INC. 1222413 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,638.75 COTTON SHIRES & ASSOC, INC. 1222414 03/02/2023 12/2022 BILLABLE GEO TECH-G… 011-0000-2301 1,150.00 COTTON SHIRES & ASSOC, INC. 1222414 03/02/2023 12/2022 ADMIN FEE GEO TECH… 011-0000-2301 115.00 COTTON SHIRES & ASSOC, INC. 1222414 03/02/2023 12/2022 RECOG ADMIN FEE GE… 011-0000-4685 -115.00 COTTON SHIRES & ASSOC, INC. 1222414 03/02/2023 12/2022 PASSTHRU REV GEO T… 011-3100-4707 -1,150.00 COTTON SHIRES & ASSOC, INC. 1222414 03/02/2023 12/2022 PASSTHRU EXP GEO T… 011-3100-6178 1,150.00 COTTON SHIRES & ASSOC, INC. 722193 03/02/2023 7/2022 BILLABLE GEO TECH-SD… 011-0000-2301 1,522.50 COTTON SHIRES & ASSOC, INC. 722193 03/02/2023 7/2022 ADMIN FEE GEO TECH-… 011-0000-2301 152.25 COTTON SHIRES & ASSOC, INC. 722193 03/02/2023 7/2022 RECOG ADMIN FEE GEO…011-0000-4685 -152.25 COTTON SHIRES & ASSOC, INC. 722193 03/02/2023 7/2022 PASSTHRU REV GEO TE… 011-3100-4707 -1,522.50 COTTON SHIRES & ASSOC, INC. 722193 03/02/2023 7/2022 PASSTHRU EXP GEO TE… 011-3100-6178 1,522.50 COTTON SHIRES & ASSOC, INC. 922273 03/02/2023 9/2022 BILLABLE GEO TECH-GE… 011-0000-2301 1,745.63 COTTON SHIRES & ASSOC, INC. 922273 03/02/2023 9/2022 ADMIN FEE GEO TECH-… 011-0000-2301 174.56

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 5 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount COTTON SHIRES & ASSOC, INC. 922273 03/02/2023 9/2022 RECOG ADMIN FEE GEO…011-0000-4685 -174.56 COTTON SHIRES & ASSOC, INC. 922273 03/02/2023 9/2022 PASSTHRU REV GEO TE… 011-3100-4707 -1,745.63 COTTON SHIRES & ASSOC, INC. 922273 03/02/2023 9/2022 PASSTHRU EXP GEO TE… 011-3100-6178 1,745.63 COTTON SHIRES & ASSOC, INC. 922274 03/02/2023 9/2022 ADMIN FEE GEO TECH-… 011-0000-2301 178.50 COTTON SHIRES & ASSOC, INC. 922274 03/02/2023 9/2022 BILLABLE GEO TECH-GE… 011-0000-2301 1,785.00 COTTON SHIRES & ASSOC, INC. 922274 03/02/2023 9/2022 RECOG ADMIN FEE GEO…011-0000-4685 -178.50 COTTON SHIRES & ASSOC, INC. 922274 03/02/2023 9/2022 PASSTHRU REV GEO TE… 011-3100-4707 -1,785.00 COTTON SHIRES & ASSOC, INC. 922274 03/02/2023 9/2022 PASSTHRU EXP GEO TE… 011-3100-6178 1,785.00 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 15,865.63 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 47218 03/02/2023 11/2022 BILLABLE CONTRACT S… 011-0000-2301 67.50 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 ADMIN FEE CONTRACT…011-0000-2301 60.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 ADMIN FEE CONTRACT…011-0000-2301 53.70 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 ADMIN FEE CONTRACT…011-0000-2301 6.75 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 ADMIN FEE CONTRACT…011-0000-2301 148.50 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 BILLABLE CONTRACT S… 011-0000-2301 600.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 BILLABLE CONTRACT S… 011-0000-2301 1,485.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 BILLABLE CONTRACT S… 011-0000-2301 537.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 RECOG ADMIN FEE CO… 011-0000-4685 -60.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 RECOG ADMIN FEE CO… 011-0000-4685 -148.50 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 RECOG ADMIN FEE CO… 011-0000-4685 -53.70 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 RECOG ADMIN FEE CO… 011-0000-4685 -6.75 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU REV CONT… 011-3100-4703 -67.50 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU REV CONT… 011-3100-4703 -537.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU REV CONT… 011-3100-4703 -600.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU REV CONT… 011-3100-4703 -1,485.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU EXP CONTR…011-3100-6175 1,485.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU EXP CONTR…011-3100-6175 67.50 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU EXP CONTR…011-3100-6175 537.00 CSG CONSULTANTS INC 47218 03/02/2023 11/2022 PASSTHRU EXP CONTR…011-3100-6175 600.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 BILLABLE CONTRACT SV… 011-0000-2301 1,233.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 ADMIN FEE CONTRACT … 011-0000-2301 123.30 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 BILLABLE CONTRACT SV… 011-0000-2301 819.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 ADMIN FEE CONTRACT … 011-0000-2301 81.90 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 BILLABLE CONTRACT SV… 011-0000-2301 2,190.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 ADMIN FEE CONTRACT … 011-0000-2301 219.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 RECOG ADMIN FEE CON…011-0000-4685 -81.90 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 RECOG ADMIN FEE CON…011-0000-4685 -219.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 RECOG ADMIN FEE CO… 011-0000-4685 -123.30 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU REV CONTR… 011-3100-4703 -2,190.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU REV CONTR… 011-3100-4703 -1,233.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU REV CONTR… 011-3100-4703 -819.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU EXP CONTRA…011-3100-6175 1,233.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU EXP CONTRA…011-3100-6175 819.00 CSG CONSULTANTS INC 49307 03/02/2023 2/2023 PASSTHRU EXP CONTRA…011-3100-6175 2,190.00 CSG CONSULTANTS INC 49776 03/30/2023 CIP ASSISTANCE PROGRAM MA… 041-6900-6199 506.25 Vendor CSG94404 - CSG CONSULTANTS INC Total: 7,437.75
Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 20817 03/16/2023 FEBRUARY 2023 LANDSCAPE M… 061-1480-6122 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: 1,860.00 Vendor: DLSUPPLY01 - D&L SUPPLY CO INC
D&L SUPPLY CO INC 0000141206 03/30/2023 CIP WASTEWATER SEWER MAIN…048-6900-6625 19,939.83 Vendor DLSUPPLY01 - D&L SUPPLY CO INC Total: 19,939.83
Vendor: DAILY94301 - DAILY POST
DAILY POST 83225 03/16/2023 AD# 94157 NCLA OPENING 2/27…011-1700-6207 75.00 DAILY POST 83226 03/16/2023 AD# 93924 CC MEETING 2/16/2…011-1300-6207 318.75 Vendor DAILY94301 - DAILY POST Total: 393.75
Vendor: DELLMARKETING - DELL MARKETING LP
DELL MARKETING LP 10660728431 03/30/2023 180W THUNDERBOLT DOCK 061-1480-6503 836.41

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 6 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount DELL MARKETING LP 10660827868 03/30/2023 DELL COMPUTERS 061-1480-6503 7,390.91 Vendor DELLMARKETING - DELL MARKETING LP Total: 8,227.32 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 88049 03/16/2023 BLUEBEAM LICENSE & MAINTE… 061-1480-6313 3,350.00 EATON AND ASSOCIATES 88086 03/16/2023 ADOBE ACROBAT PRO SUBSCRI… 061-1480-6313 418.00 EATON AND ASSOCIATES 88106 03/16/2023 NETGEAR ETHERNET SWITCH 061-1480-6314 195.33 EATON AND ASSOCIATES 88132 03/30/2023 ZONEDIRECTOR 1200 SINGLE AP…061-1480-6313 160.00 EATON AND ASSOCIATES 88136 03/30/2023 ELEVATE IT MANAGED SERVICES…061-1480-6111 10,737.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 14,860.33
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINAN… 112093 03/02/2023 TOILET TISSUE, MULTIFOLD TO… 061-1480-6118 420.96 ECAPITAL COMMERCIAL FINAN… 111884 03/15/2023 2PLY TOILET TISSUE, 2PLY ROLL …061-1480-6123 858.50 ECAPITAL COMMERCIAL FINAN… 112242 03/16/2023 JANITORIAL SERVICES PARKS & … 061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINAN… 112304 03/30/2023 2 PLY TP, MF TOWELS. CTRPULL…061-1480-6123 839.29 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 4,268.75 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 279328 03/02/2023 MATADERO CREEK REPAIR SERV…045-6900-6206 4,736.00 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 4,736.00
Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.

EVERBRIDGE INC. 12496.1 03/16/2023 NIXLE 360 1/23/2023 - 1/22/20… 021-6100-6199 5,304.50 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: 5,304.50 Vendor: EXPRESS01 - EXPRESS PLUMBING
EXPRESS PLUMBING 50318P 03/02/2023 EMERGENCY STORM DRAIN SIN…011-4500-6143 24,950.00 EXPRESS PLUMBING 50300P 03/30/2023 EMERGENCY REPAIR ON MOOD…048-6900-6625 54,000.00 Vendor EXPRESS01 - EXPRESS PLUMBING Total: 78,950.00
Vendor: FREYER94401 - FREYER & LAURETA, INC.

FREYER & LAURETA, INC. 23-040 03/02/2023 DEC 2022 ADOBE CREEK SEWER…048-6900-6206 5,811.40 Vendor FREYER94401 - FREYER & LAURETA, INC. Total: 5,811.40 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 987299 02/28/2023 20" BAR 061-4300-6614 393.42 GARDENLAND CENTER INC. 980764 03/02/2023 EQUIPMENT & SUPPLIES FOR E… 061-4300-6614 3,970.35 GARDENLAND CENTER INC. 990202 03/02/2023 NEW BLADES FOR MOWER 061-4300-6117 181.23 GARDENLAND CENTER INC. 994129 03/30/2023 MOWER PARTS 061-4300-6117 351.85 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 4,896.85 Vendor: GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC GIULIANI & KULL - SAN JOSE, INC 17201 03/16/2023 JOB# 22131 LAH PATHWAY @ … 042-6900-6206 7,500.00 GIULIANI & KULL - SAN JOSE, INC 17233 03/30/2023 JOB# 23101 SADDLE MTN ESTA… 042-6900-6199 480.00 Vendor GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC Total: 7,980.00 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. 2.24.2023 03/16/2023 FEBRUARY 2023 LAND USE SERV…011-3100-6111 5,006.25 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 5,006.25 Vendor: CONNECTION15253 - GOVCONNECTION, INC.

GOVCONNECTION, INC. 73850080 03/30/2023 PO# PO00190 BARRACUDA CL… 061-1480-6313 12,144.12 Vendor CONNECTION15253 - GOVCONNECTION, INC. Total: 12,144.12 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9563995464 03/16/2023 BOOT DRYER - QTY 5 061-4300-6399 235.98 Vendor GRAINGER60038 - GRAINGER Total: 235.98
Vendor: GRANICUS95161 - GRANICUS, INC.

GRANICUS, INC. 162148 03/02/2023 DISCLOSURE DOCS - HOSTING/… 011-1300-6398 412.23 Vendor GRANICUS95161 - GRANICUS, INC. Total: 412.23
Vendor: GRANITE95077 - GRANITEROCK
GRANITEROCK 2076340 03/16/2023 ASPHALT FOR CORP YARD 061-4300-6118 339.12 Vendor GRANITE95077 - GRANITEROCK Total: 339.12
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0006564009 03/16/2023 2/1/23 - 2/28/23 MANURE 274… 011-1700-6361 126.22 GREENWASTE RECOVERY INC 0006627758 03/30/2023 LAH MANURE 3/1/2023 - 3/31/… 011-1700-6361 128.22

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 7 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount GREENWASTE RECOVERY INC 030884 03/30/2023 DECEMBER 2022 YARDWASTE 011-0000-1110 4,579.64 GREENWASTE RECOVERY INC 030998-R 03/30/2023 JANUARY 2023 MRF-OTHERS 011-0000-1110 4,833.16 GREENWASTE RECOVERY INC 030998-R 03/30/2023 JANUARY 2023 YARDWASTE 011-1200-6199 1,301.40 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 10,968.64 Vendor: HEARTREADY95126 - HEARTREADY
HEARTREADY 1093 03/02/2023 WW BARN 011-5300-6118 105.00 HEARTREADY 1093 03/02/2023 TOWN HALL 061-1480-6118 315.00 HEARTREADY 1093 03/02/2023 CORP YARD 061-4300-6118 105.00 Vendor HEARTREADY95126 - HEARTREADY Total: 525.00
Vendor: HORIZON01 - HORIZON DISTRIBUTORS INC.

HORIZON DISTRIBUTORS INC. 1N540709 03/02/2023 PURISSIMA PARK LITTLE LEAGUE…011-5100-6122 841.29 Vendor HORIZON01 - HORIZON DISTRIBUTORS INC. Total: 841.29 Vendor: HUERTA01 - HUERTA, HECTOR
HUERTA, HECTOR 3.6.2023 03/16/2023 DOT PHYSICAL 061-4300-6398 137.00 Vendor HUERTA01 - HUERTA, HECTOR Total: 137.00
Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL …254634 03/02/2023 100 TRAFFIC CONES 061-4300-6399 3,062.50 INTERSTATE TRAFFIC CONTROL …255130 03/16/2023 SIGNS - SHOULDER WORK AHE… 061-4300-6341 549.50 INTERSTATE TRAFFIC CONTROL …255132 03/16/2023 2" CLAMP ON U BRACKET 061-4300-6341 295.31 INTERSTATE TRAFFIC CONTROL …255133 03/16/2023 "L" MARKER PLATE - 24 x 8 W/ … 061-4300-6341 410.16 INTERSTATE TRAFFIC CONTROL …255131 03/30/2023 GUARDRAIL REFLECTORS 011-4600-6145 2,618.44 INTERSTATE TRAFFIC CONTROL …255542 03/30/2023 SIGN - 48 x 36 CUSTOM PROP 6… 041-6900-6623 273.44 INTERSTATE TRAFFIC CONTROL …255543 03/30/2023 WELCOME TO PURISSIMA PARK…011-5100-6399 590.63 INTERSTATE TRAFFIC CONTROL …255543 03/30/2023 WELCOME TO WWB SIGN & VD… 011-5300-6399 389.37 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: 8,189.35 Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC 9523 03/16/2023 TREE REMOVAL SERVICES 011-4600-6124 12,000.00 JC TREE EXPERTS INC 9665 03/16/2023 TREE REMOVAL SERVICES 011-4600-6124 6,000.00 JC TREE EXPERTS INC 9704 03/30/2023 TREE & DEBRIS REMOVAL 011-4600-6124 15,000.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 33,000.00
Vendor: JOE02 - JOE A GONSALVES & SON
JOE A GONSALVES & SON 160548 03/16/2023 MARCH SERVICES 011-1100-6209 4,000.00 Vendor JOE02 - JOE A GONSALVES & SON Total: 4,000.00
Vendor: VOLUNTEER - JOINT VOLUNTEER AWARDS COMMITTEE
JOINT VOLUNTEER AWARDS C… 3.28.2023 03/30/2023 ANNUAL DONATION 011-1700-6340 1,500.00 Vendor VOLUNTEER - JOINT VOLUNTEER AWARDS COMMITTEE Total: 1,500.00 Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 89147-2.23.2023 03/02/2023 2022 KIA NIRO EV ACT#221508… 041-6910-6616 361.06 KIA MOTORS FINANCE 89147-2.23.2023 03/02/2023 2022 KIA NIRO EV ACT#221508… 041-6910-6616 377.60 KIA MOTORS FINANCE 89803-2.23.2023 03/02/2023 2022 KIA NIRO EV ACT# 221508… 041-6910-6616 377.60 KIA MOTORS FINANCE 89803-2.23.2023 03/02/2023 2022 KIA NIRO EV ACT# 221508… 041-6910-6616 361.06 KIA MOTORS FINANCE 89147-3.26.2023 03/30/2023 ACCT 2215089147 KIA NIRO 3.2…061-4400-6506 376.06 KIA MOTORS FINANCE 89803-3.26.2023 03/30/2023 ACCT 2215089803 KIA NIRO 3.2…061-4400-6506 376.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 2,229.44
Vendor: LCBUILDERS01 - LC BUILDERS, INC
LC BUILDERS, INC 1-1.31.23 03/02/2023 TOWN HALL RENOVATION 041-6900-6623 3,400.00 LC BUILDERS, INC 2-3.18.2023 03/30/2023 TOWN HALL RENOVATION 019-6900-6623 2,800.00 Vendor LCBUILDERS01 - LC BUILDERS, INC Total: 6,200.00
Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING INC 78596 03/30/2023 SUMMERHILL AVE PATHWAY I… 042-6900-6206 8,266.76 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: 8,266.76 Vendor: LING01 - LING, XUE
LING, XUE 2.27.2023 03/16/2023 APA MEMBERSHIP W/ AICP & C… 011-3100-6302 727.00 Vendor LING01 - LING, XUE Total: 727.00
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 19298/1 03/02/2023 SINGLE CUT KEY 061-4300-6398 12.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 8 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LOS ALTOS HARDWARE INC 19592/1 03/02/2023 ME 6" POWER STRIP, 1" CHIP B… 061-1480-6118 28.83 LOS ALTOS HARDWARE INC 19893/1 03/02/2023 HARDWARE, 8 x 2 TRUSS 061-4300-6399 51.31 LOS ALTOS HARDWARE INC 20048/1 03/02/2023 17 OZ WHT MARKING PAINT 061-4300-6399 65.41 LOS ALTOS HARDWARE INC 20231/1 03/02/2023 CONCRETE SEAL @ TOWN HALL 061-1480-6118 87.21 LOS ALTOS HARDWARE INC 20207/1 03/16/2023 TOOLS - 24PC HEX SET & 13PC … 061-4300-6399 76.37 LOS ALTOS HARDWARE INC 20282/1 03/16/2023 BALDWIN 5 KEY BLANK 061-1480-6398 32.68 LOS ALTOS HARDWARE INC 19950/1 03/30/2023 HARDWARE FOR PATH REPAIR 061-4300-6399 114.45 LOS ALTOS HARDWARE INC 20261/1 03/30/2023 EL MONTE REFLECTOR HARDW… 011-4600-6145 163.65 LOS ALTOS HARDWARE INC 20523/1 03/30/2023 15" GLO PINK FLAGS & 15" GLO… 011-4600-6124 21.77 LOS ALTOS HARDWARE INC 20656/1 03/30/2023 LITTLE LEAGUE FOR NAIL DRAW 011-5100-6122 54.55 LOS ALTOS HARDWARE INC D24088/1 03/30/2023 TOILET PLUNGER 061-4300-6123 21.81 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 730.04 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 68545 03/02/2023 5 x 6.5" COLOR AD, DISPLAY PCI,…011-1100-6207 938.40 LOS ALTOS TOWN CRIER 68860 03/16/2023 3/1/2023 AD LEGALS: 1 x 24.25"…011-1300-6207 303.13 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 1,241.53 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9194 03/02/2023 NOVEMBER 2020 GIS CONSULT… 011-3100-6199 1,425.00 LYNX TECHNOLOGIES, INC. 9270 03/02/2023 FEBRUARY 2021 GIS CONSULTI… 011-3100-6199 2,925.00 LYNX TECHNOLOGIES, INC. 9424 03/02/2023 AUGUST 2021 GIS CONSULTING…011-3100-6199 4,875.00 LYNX TECHNOLOGIES, INC. 9477 03/02/2023 OCTOBER 2021 GIS CONSULTIN… 011-3100-6199 4,125.00 LYNX TECHNOLOGIES, INC. 9581 03/02/2023 FEBRUARY 2022 GIS CONSULTI… 011-3100-6199 6,675.00 LYNX TECHNOLOGIES, INC. 9606 03/02/2023 MARCH 2022 GIS CONSULTING … 011-3100-6199 2,100.00 LYNX TECHNOLOGIES, INC. 9708 03/02/2023 AUGUST 2022 GIS PROFESSION… 011-3100-6199 675.00 LYNX TECHNOLOGIES, INC. 9777 03/02/2023 DECEMBER 2022 GIS PROFESSI… 011-3100-6199 750.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 23,550.00 Vendor: MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC.

MAGELLAN BEHAVIORAL HEAL… 0031246212 03/30/2023 PROFESSIONAL SERVICES APRIL …061-1470-6037 828.07 Vendor MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC. Total: 828.07 Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICAT… 230323 03/16/2023 MARCH 2023 METRONET VHF R…061-4300-6362 160.00 METRO MOBILE COMMUNICAT… 056674 03/30/2023 BATTERY TESTING AND REPLAC… 061-4300-6362 1,225.70 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 1,385.70 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURAN… TS05957300-2.14.2023 03/02/2023 MARCH 2023 DENTAL 061-0000-2233 5,863.50 METROPOLITAN LIFE INSURAN… TS05957300-3.14.2023 03/30/2023 DENTAL INSURANCE 4/1/2023 -…061-0000-2233 6,167.62 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 12,031.12 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIONA…199495 03/02/2023 27101 MOODY RD SD21-0107 S… 011-1500-6112 791.04 MEYERS NAVE, A PROFESSIONA…200368 03/02/2023 27101 MOODY RD SD21-0107 S… 011-1500-6112 1,252.48 MEYERS NAVE, A PROFESSIONA…202831 03/02/2023 25600 FRAMPTON CT SD22-006…011-3100-6111 352.26 MEYERS NAVE, A PROFESSIONA…203011 03/30/2023 CITY ATTORNEY SERVICES THR… 011-1500-6201 12,950.00 MEYERS NAVE, A PROFESSIONA…203014 03/30/2023 SEWER LEGAL SERVICES THU 2/… 048-6900-6201 72.10 MEYERS NAVE, A PROFESSIONA…203016 03/30/2023 LAH FIBER FRANCHISE AGREEM… 011-1500-6112 2,898.42 MEYERS NAVE, A PROFESSIONA…203025 03/30/2023 LABOR AND PERSONNEL MATT… 011-1500-6112 829.15 MEYERS NAVE, A PROFESSIONA…203027 03/30/2023 SEA LANDING LP V. LAH SVCS T… 011-1500-6112 5,071.97 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 24,217.42 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATION… 1162441 03/30/2023 HOUSING ELEMENT UPDATE SV…041-6900-6199 20,140.00 MICHAEL BAKER INTERNATION… 1172861 03/30/2023 HOUSING ELEMENT UPDATE SV…041-6900-6199 25,067.50 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 45,207.50 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 4895 03/16/2023 DESIGN RESIDENTIAL BURGLARY…011-1100-6207 600.00 MICHAEL LANG DESIGN 4872 03/30/2023 PATHWAYS MAP REDESIGN 011-1000-6304 2,000.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 2,600.00
Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 001-05 03/16/2023 12/8/22 - 2/28/23 CONSTRUCT… 041-6900-6209 55.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 9 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MILLER, TIFFANY 004-01 03/16/2023 2/1/23 - 2/28/23 HVAC UPGRA… 041-6900-6209 2,200.00 Vendor MILLER05 - MILLER, TIFFANY Total: 2,255.00
Vendor: MISSION01 - MissionSquare
MissionSquare 100276-PD 2.24.2023 03/02/2023 2/24/2023 PLAN 100276 401A &…061-0000-2204 1,830.46 MissionSquare 100316-PD 2.24.2023 03/02/2023 2/24/2023 PLAN 100316 41A ER…061-0000-2204 7,248.73 MissionSquare 304465-PD 2.24.2023 03/02/2023 2/24/2023 PLAN 304465 ICMA-… 061-0000-2204 12,765.82 MissionSquare 100276-PD 3.10.2023 03/16/2023 PLAN# 100276 401A & 401A ER…061-0000-2204 1,470.46 MissionSquare 100316-PD 3.10.2023 03/16/2023 PLAN# 100316 41A ER MATCH &…061-0000-2204 7,248.71 MissionSquare 304465-PD 3.10.2023 03/16/2023 PLAN# 304465 ICMA RC DEDUC… 061-0000-2204 12,765.83 MissionSquare 100276-PD 3.24.2023 03/30/2023 PLAN# 100276 401A & 401A ER… 061-0000-2204 1,470.46 MissionSquare 100316-PD 3.24.2023 03/30/2023 PLAN# 100316 41A ER MATCH &…061-0000-2204 7,252.16 MissionSquare 304465-PD 3.24.2023 03/30/2023 PLAN# 304465 ICMA RC DEDCU… 061-0000-2204 14,269.27 Vendor MISSION01 - MissionSquare Total: 66,321.90
Vendor: MTW01 - MTW BUILDERS INC
MTW BUILDERS INC 2 03/02/2023 IMPROVEMENTS TO CONCESSI… 041-6900-6623 56,050.00 Vendor MTW01 - MTW BUILDERS INC Total: 56,050.00
Vendor: MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA MUNICIPAL MANAGEMENT AS… 7358 03/02/2023 MEMBERSHIP RENEWAL THRO… 011-1200-6302 75.00 Vendor MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA Total: 75.00 Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP, …03-23-139 03/16/2023 CONDUCT EXIT INTERVIEW 011-1100-6199 225.00 MUNICIPAL RESOURCE GROUP, …03-23-139 03/16/2023 PARLIAMENTARY TRAINING FOR…011-1700-6209 337.50 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 562.50 Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNITURE MK590068 03/30/2023 CIVIC CENTER IMPROVEMENTS 019-6900-6612 10,014.13 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 10,014.13 Vendor: NOLL01 - NOLL & TAM ARCHITECTS
NOLL & TAM ARCHITECTS 0060136 03/30/2023 TOWN HALL ADDITION PHASE 2 041-6900-6622 1,362.50 Vendor NOLL01 - NOLL & TAM ARCHITECTS Total: 1,362.50
Vendor: NELSON94062 - O. NELSON & SON, INC.

O. NELSON & SON, INC. 35a 03/02/2023 PAGE MILL RD SINKHOLE SERVI… 011-4500-6199 198,950.93 O. NELSON & SON, INC. 36 03/30/2023 ELENA/PURISSIMA YARD DEBRIS…011-4500-6199 12,040.99 Vendor NELSON94062 - O. NELSON & SON, INC. Total: 210,991.92 Vendor: OAK95031 - OAK ALARM CO
OAK ALARM CO 27287 03/16/2023 QUARTERLY MONITORING 3/1/… 051-4800-6118 75.00 Vendor OAK95031 - OAK ALARM CO Total: 75.00
Vendor: PGE95899 - P G & E
P G & E 2.15.2023 03/02/2023 26379 FREMONT RD - 9 PGE O… 011-4600-6363 84.03 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD - 4 PGE O… 011-4600-6363 51.87 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL SERVICE @ E…011-4600-6363 38.60 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL SERVICE @ E…011-4600-6363 50.46 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL @ STONEBR… 011-4600-6363 24.02 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL - FOOTHIL C… 011-4600-6363 15.20 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL SERVICE @ E…011-4600-6363 28.81 P G & E 2.15.2023 03/02/2023 TRAFFIC CONTROL @ STONEBR… 011-4600-6363 36.98 P G & E 2.15.2023 03/02/2023 28002 PURISSIMA RD - LIFT STA…051-4800-6363 585.74 P G & E 2.15.2023 03/02/2023 28002 PURISSIMA RD - LIFT STA…051-4800-6363 469.47 P G & E 2.15.2023 03/02/2023 O'KEEFE LIFT STATION - ELECTR… 051-4800-6363 52.66 P G & E 2.15.2023 03/02/2023 O'KEEFE LIFT STATION - ELECTR… 051-4800-6363 22.72 P G & E 2.15.2023 03/02/2023 26375 FREMONT RD 061-1480-6363 167.13 P G & E 2.15.2023 03/02/2023 26375 FREMONT RD 061-1480-6363 9.86 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD - NEMEXP… 061-1480-6363 1,355.63 P G & E 2.15.2023 03/02/2023 26375 FREMONT RD 061-1480-6363 55.91 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD - CITY HALL…061-1480-6363 14.76 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD 061-1480-6363 1,305.92 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD 061-1480-6363 19.45 P G & E 2.15.2023 03/02/2023 26379 FREMONT RD - CITY HALL…061-1480-6363 389.10

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 10 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 2.15.2023 03/02/2023 26375 FREMONT RD - SVCE ELE… 061-1480-6363 1,086.92 P G & E 2.15.2023 03/02/2023 27400 PURISSIMA RD - CORP Y… 061-4300-6363 121.01 P G & E 2.15.2023 03/02/2023 27400 PURISSIMA RD - CORP Y… 061-4300-6363 155.32 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CTRL SVC @ EL MONTE…011-4600-6363 29.45 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD 4 PGE OW… 011-4600-6363 52.52 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CONTROL SVC @ EL M… 011-4600-6363 37.16 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CONTROL SVC @ EL M… 011-4600-6363 50.35 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CONTROL @ STONEBR… 011-4600-6363 37.70 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD 9 PGE OW… 011-4600-6363 84.99 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CONTROL @ STONEBR… 011-4600-6363 23.95 P G & E 4405682412-9 - 3.17.2023 03/30/2023 TRAFFIC CTRL - FOOTHILL COLL… 011-4600-6363 15.28 P G & E 4405682412-9 - 3.17.2023 03/30/2023 O'KEEFE LIFT STATION - ELECTR… 051-4800-6363 20.20 P G & E 4405682412-9 - 3.17.2023 03/30/2023 O'KEEFE LIFT STATION - ELECTR… 051-4800-6363 26.02 P G & E 4405682412-9 - 3.17.2023 03/30/2023 28002 PURISSIMA RD LIFT STAT… 051-4800-6363 351.84 P G & E 4405682412-9 - 3.17.2023 03/30/2023 28002 PURISSIMA RD LIFT STAT… 051-4800-6363 462.29 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26375 FREMONT RD TOWN CE… 061-1480-6363 59.16 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD CITY HALL … 061-1480-6363 14.76 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26375 FREMONT RD SVCE ELEC… 061-1480-6363 943.82 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD NEMEXPM…061-1480-6363 1,220.42 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26375 FREMONT RD TOWN CE… 061-1480-6363 31.86 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD TOWN CE… 061-1480-6363 536.05 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD TOWN CE… 061-1480-6363 19.45 P G & E 4405682412-9 - 3.17.2023 03/30/2023 26379 FREMONT RD - CITY HALL…061-1480-6363 519.15 P G & E 4405682412-9 - 3.17.2023 03/30/2023 27400 PURISSIMA RD CORP YA… 061-4300-6363 107.06 P G & E 4405682412-9 - 3.17.2023 03/30/2023 27400 PURISSIMA RD CORP YA… 061-4300-6363 107.82 Vendor PGE95899 - P G & E Total: 10,892.87
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2302 03/16/2023 EMERGENCY MGMT & PLANNI… 021-6100-6199 5,600.00 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 5,600.00 Vendor: PaloAlto94306 - PALO ALTO SHELL
PALO ALTO SHELL 8110539 03/16/2023 BRAKE CHECK 061-4400-6318 1,896.89 Vendor PaloAlto94306 - PALO ALTO SHELL Total: 1,896.89
Vendor: PIRNEJAD01 - PIRNEJAD, PETER
PIRNEJAD, PETER 2.28.2023 03/02/2023 CIVSTART BOARD RETREAT TRA… 011-1200-6308 172.63 PIRNEJAD, PETER 2.28.2023-1 03/02/2023 2023 CITY MANAGERS CONFER… 011-1200-6308 81.55 Vendor PIRNEJAD01 - PIRNEJAD, PETER Total: 254.18
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 2.13.2023 03/02/2023 JAN 13 & 24 AND FEB 9, 2023 … 061-1480-6303 649.27 PITNEY BOWES INC 3105965278 03/30/2023 SENDPRO C AUTO 12/30/22 - 3… 061-1480-6303 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 1,079.30
Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM MON…149474983 03/16/2023 CITY HALL 24HR ALARM MONIT… 061-1480-6118 142.84 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: 142.84 Vendor: PRYOANALYSIS01 - PRYOANALYSIS
PRYOANALYSIS 315.1 03/16/2023 PROFESSIONAL SERVICES NOV… 011-3200-6199 6,172.00 PRYOANALYSIS 318 03/16/2023 1/23/23 TEAMS MEETING W/ S… 011-3200-6199 209.00 Vendor PRYOANALYSIS01 - PRYOANALYSIS Total: 6,381.00
Vendor: QOVO01 - QOVO SOLUTIONS, INC.

QOVO SOLUTIONS, INC. 26-5675 03/16/2023 CAMERA & STORAGE/INSTALLA… 041-6900-6622 6,124.61 Vendor QOVO01 - QOVO SOLUTIONS, INC. Total: 6,124.61
Vendor: REED03 - REED & GRAHAM INC.

REED & GRAHAM INC. 048977 03/02/2023 "BIONET", 500 CT STAPLES, CO… 048-6900-6625 1,533.44 Vendor REED03 - REED & GRAHAM INC. Total: 1,533.44
Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, LLP 9358 03/02/2023 JANUARY 2023 LAH COUNCIL'S … 011-1200-6199 11,737.00 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 11,737.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 11 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF…1800084718 03/02/2023 LAW ENFORCEMENT SERVICES … 011-2100-6152 186,540.33 SANTA CLARA COUNTY SHERIFF…1800085098 03/30/2023 LAW ENFORCEMENT SERVICES … 011-2100-6152 186,540.33 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 373,080.66 Vendor: SCHMIDT04 - SCHMIDT, LISA
SCHMIDT, LISA 2.28.2023 03/02/2023 HOTEL - NEW MAYOR & COUNC…011-1100-6308 791.29 Vendor SCHMIDT04 - SCHMIDT, LISA Total: 791.29
Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004041319 03/16/2023 ACCT 793781 BW & COLOR COP…061-1480-6402 1,704.28 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 1,704.28 Vendor: SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC
SIERRA PACIFIC TURF SUPPLY I… 0635635-IN 03/02/2023 LITTLE LEAGUE CLAY 011-5100-6122 1,009.63 SIERRA PACIFIC TURF SUPPLY I… 0636597-IN 03/16/2023 GLOWCOTE WILDFLOWER SEEDS 061-4300-6399 161.56 SIERRA PACIFIC TURF SUPPLY I… 0636598-IN 03/16/2023 HOE, SCOOP LONG HANDLE, RA…061-4300-6398 311.69 Vendor SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC Total: 1,482.88 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7372208277-0-1 03/16/2023 WASTECAN 7GAL BLUE RECYCLE…061-1480-6398 56.57 STAPLES BUSINESS CREDIT 7372210995-0-1 03/16/2023 PENS, SCISSORS, STAPLER, ACS… 061-1480-6301 105.40 STAPLES BUSINESS CREDIT 7372608798-0-1 03/16/2023 8.5 x 11" COPY PAPER 061-1480-6301 543.38 STAPLES BUSINESS CREDIT 7374077273-0-1 03/16/2023 CARD STOCK 061-1480-6301 96.96 STAPLES BUSINESS CREDIT 7374077273-0-1 03/16/2023 DISH SOAP, SPONGES 061-1480-6398 59.61 STAPLES BUSINESS CREDIT 7374245937-0-1 03/16/2023 HP 202A BLACK 061-1480-6301 73.50 STAPLES BUSINESS CREDIT 7605011521-0-1 03/16/2023 WASTECAN, RECY PADS, NOTE… 061-1480-6301 150.49 STAPLES BUSINESS CREDIT 7605011521-0-1 03/16/2023 ASPIRIN, BANDAGES, ANTISEPTI…061-1480-6398 306.93 STAPLES BUSINESS CREDIT 7605463665-0-1 03/16/2023 PENS, WIRELESS MOUSE, MARK…061-1480-6301 134.32 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,527.16 Vendor: STATCOMM01 - STATCOMM INC
STATCOMM INC C011503 03/16/2023 TOWN HALL ALARM 4/1/22 - 3/…061-1480-6118 222.00 STATCOMM INC W26777 03/16/2023 APPROVED TEST & INSP CORRE… 061-1480-6118 631.55 Vendor STATCOMM01 - STATCOMM INC Total: 853.55
Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1024300 03/16/2023 CL2R CLASS2 REC 061-4300-6399 71.07 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 71.07 Vendor: SUNSHIELD01 - SUNSHIELD SOLUTIONS, INC
SUNSHIELD SOLUTIONS, INC 2463 03/02/2023 INSTALL SHADES ON OFFICE & … 041-6900-6622 7,280.00 Vendor SUNSHIELD01 - SUNSHIELD SOLUTIONS, INC Total: 7,280.00 Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 2.28.2023 03/02/2023 SWEARING IN NEW SHERIFF - M…011-1100-6308 36.15 SWAN, LINDA 3.16.2023 03/16/2023 RE-ISSUE REIMBURSEMENT - LE…011-1100-6308 202.83 Vendor SWAN02 - SWAN, LINDA Total: 238.98
Vendor: SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC.

SYSERCO ENERGY SOLUTIONS, I… 21307 03/02/2023 BESS - ELECTRICAL INSTALLATI… 041-6900-6622 73,804.80 Vendor SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC. Total: 73,804.80 Vendor: BNYMELLON - THE BANK OF NEW YORK MELLON TRUST
THE BANK OF NEW YORK MELL… 3.2.2023 03/02/2023 W LOYOLA SEWER ASSESSMENT…031-0100-6382 45,183.75 Vendor BNYMELLON - THE BANK OF NEW YORK MELLON TRUST Total: 45,183.75 Vendor: PARTY02 - THE PARTY HELPERS
THE PARTY HELPERS 71096 03/02/2023 CATERING FOR NEWCOMERS W…011-4120-6361 2,398.57 Vendor PARTY02 - THE PARTY HELPERS Total: 2,398.57
Vendor: TMT95131 - TMT ENTERPRISES, INC.

TMT ENTERPRISES, INC. 15707 03/30/2023 GOLD FINES AROUND PROP 68 … 041-6900-6623 573.07 Vendor TMT95131 - TMT ENTERPRISES, INC. Total: 573.07
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIAT… 9537 03/02/2023 2/15/23 MONTHLY RETAINER F… 011-1700-6304 1,375.00 TRIPEPI, SMITH AND ASSOCIAT… 9662 03/30/2023 NEWSLETTER PRODUCTION & G…011-1100-6199 1,933.75 TRIPEPI, SMITH AND ASSOCIAT… 9699 03/30/2023 GEN ACCT SUPPORT, CRISIS CO… 011-1100-6199 8,011.25

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 12 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount TRIPEPI, SMITH AND ASSOCIAT… 9726 03/30/2023 MONTHLY RETAINER FOR QUA… 011-1100-6199 1,375.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 12,695.00 Vendor: UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH UNDERGROUND SERVICE ALERT…2023176409 03/16/2023 2023 MEMBERSHIP FEE & 2022… 051-4800-6199 2,414.63 UNDERGROUND SERVICE ALERT…23USB176409 03/16/2023 CA STATE FEE FOR REGULATORY…051-4800-6199 1,107.13 Vendor UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH Total: 3,521.76 Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE C… 925773-0001 2.14.2023 03/02/2023 3/1/2023 - 3/31/2023 LIFE/AD… 061-0000-2225 976.50 UNION SECURITY INSURANCE C… 925773-0001 2.14.2023 03/02/2023 3/1/2023 - 3/31/2023 LTD 061-0000-2226 1,319.21 UNION SECURITY INSURANCE C… 925773-0001 3.16.2023 03/30/2023 LIFE 4/1/2023 - 4/30/2023 061-0000-2225 1,055.85 UNION SECURITY INSURANCE C… 925773-0001 3.16.2023 03/30/2023 LTD 4/1/2023 - 4/30/2023 061-0000-2226 1,487.41 Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: 4,838.97 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 11951 03/02/2023 PRINTING OF 500 BUSINESS CA… 011-1100-6304 109.13 UNITED CRAFTSMEN INC 11944 03/16/2023 PRINTING OF 3180 "OUR TOWN…011-1700-6304 4,848.81 UNITED CRAFTSMEN INC 11961 03/30/2023 PRINTING & MAILING FOR POS… 011-1100-6207 2,579.83 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 7,537.77 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 495623712 03/30/2023 SHARP COPIER 3/1/2023 061-1480-6402 1,448.52 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,448.52 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 148448 03/16/2023 DIESEL FUEL 2/28/2023 061-4400-6342 2,100.34 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 2,100.34 Vendor: VERIZON02 - VERIZON COMMUNICATIONS INC
VERIZON COMMUNICATIONS I… 348000036031 03/16/2023 VEHICLE TRACKING SUBSCRIPTI… 061-1480-6398 104.70 Vendor VERIZON02 - VERIZON COMMUNICATIONS INC Total: 104.70 Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9928438476 03/30/2023 PARKS & REC SPECIALIST 011-1000-6362 58.57 VERIZON WIRELESS 9928438476 03/30/2023 CITY MANAGER 011-1200-6362 58.57 VERIZON WIRELESS 9928438476 03/30/2023 CITY CLERK 011-1300-6362 58.57 VERIZON WIRELESS 9928438476 03/30/2023 ADMIN SERVICES DIRECTOR 011-1400-6362 58.57 VERIZON WIRELESS 9928438476 03/30/2023 PLANNING IPAD 011-3100-6362 40.01 VERIZON WIRELESS 9928438476 03/30/2023 PLANNING DIRECTOR 011-3100-6362 48.57 VERIZON WIRELESS 9928438476 03/30/2023 BUILDING IPAD 011-3200-6362 40.01 VERIZON WIRELESS 9928438476 03/30/2023 BUILDING INSPECTOR 011-3200-6362 58.57 VERIZON WIRELESS 9928438476 03/30/2023 PUBLIC WORKS TABLET 011-3300-6362 40.01 VERIZON WIRELESS 9928438476 03/30/2023 PUBLIC WORKS TABLET 011-3300-6362 40.01 VERIZON WIRELESS 9928438476 03/30/2023 UTILITY ENGINEERING MANAG… 011-3300-6362 70.86 VERIZON WIRELESS 9928438476 03/30/2023 PUBLIC WORKS TABLET 011-3300-6362 28.51 VERIZON WIRELESS 9928438476 03/30/2023 MIFI 061-1480-6362 40.01 VERIZON WIRELESS 9928438476 03/30/2023 MAINTENANCE SUPERINTENDE… 061-4300-6362 48.57 VERIZON WIRELESS 9928438476 03/30/2023 MAINTENANCE WORKER - ALBE…061-4300-6362 33.44 VERIZON WIRELESS 9928438476 03/30/2023 MAINTENANCE WORKER - OSW…061-4300-6362 33.44 VERIZON WIRELESS 9928438476 03/30/2023 MAINTENANCE WORKER - HEC… 061-4300-6362 33.44 Vendor VERIZON75266 - VERIZON WIRELESS Total: 789.73
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC 2.28.2023 03/16/2023 SKI WEEK CAMP 2023 011-5300-6111 4,462.50 VICTORIA DYE EQUESTRIAN, LLC 3.7.2023 03/30/2023 APRIL 2023 MANAGEMENT FEE 011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 7,762.50 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURAN… 817296763 03/02/2023 MARCH 2023 VISION - COBRA 061-0000-2233 30.79 VISION SERVICE PLAN INSURAN… 817296765 03/02/2023 MARCH 2023 VISION 061-0000-2233 575.51 VISION SERVICE PLAN INSURAN… 817514375 03/30/2023 VISON INSURANCE - COVERAGE…061-0000-2233 30.79 VISION SERVICE PLAN INSURAN… 817514376 03/30/2023 VISON INSURANCE - COVERAGE…061-0000-2233 580.84 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 1,217.93 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 2.15.2023 03/16/2023 YOGA FITNESS WINTER II 011-4110-6111 900.00

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 13 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WALATKA, PAM 2.15.2023 03/16/2023 FLEX PASS 12/5/22 - 2/24/23 011-4110-6111 85.50 Vendor WALATKA - WALATKA, PAM Total: 985.50
Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2022/23-072 03/02/2023 MAINTENANCE SERVICES AGRE… 051-4800-6140 48,098.73 WEST BAY SANITARY DISTRICT 2022/23-077 03/30/2023 MAINTENANCE SVCS AGREEME… 051-4800-6140 35,542.09 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 83,640.82 Vendor: WORKPLACE01 - WORKPLACE RESILTS, LLC
WORKPLACE RESILTS, LLC 2 03/16/2023 MEDIATION & COACHING SVCS …011-1200-6199 437.50 Vendor WORKPLACE01 - WORKPLACE RESILTS, LLC Total: 437.50 Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2302 03/30/2023 2/11/23 REPORT FIXES & 2/16/… 011-1400-6199 350.00 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 350.00 Grand Total: 1,478,859.84

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 14 of 17
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 832,864.90
019 - ARPA - AMERICAN RESCUE PLAN ACT 12,814.13
021 - COPS FUND 11,790.86
031 - SEWER ASSESSMENT DISTRICT 45,183.75
041 - GENERAL CIP FUND 202,557.22
042 - PATHWAYS CIP 16,246.76
045 - DRAINAGE CIP 4,736.00
048 - SEWER FUND CIP 81,356.77
051 - SEWER FUND 89,826.23
061 - GENERAL SERVICE FUND 181,483.22
Grand Total: 1,478,859.84
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneous 9,412.80
011-0000-2301 Planning Deposits 25,076.85
011-0000-4685 Administrative Charge -2,279.72
011-1000-6304 Printing, copying & scanni… 2,000.00
011-1000-6362 Telephone 58.57
011-1000-6398 Other General Expense 24.53
011-1100-6199 Other Contract Services 11,545.00
011-1100-6207 Advertising/Publishing 4,118.23
011-1100-6209 Other Program & Proj Con… 10,635.00
011-1100-6304 Printing, copying & scanni… 109.13
011-1100-6308 Travel & Meetings 1,030.27
011-1200-6199 Other Contract Services 13,475.90
011-1200-6302 City Membership 75.00
011-1200-6308 Travel & Meetings 254.18
011-1200-6362 Telephone 262.71
011-1200-6398 Other General Expense 46.63
011-1300-6207 Advertising/Publishing 621.88
011-1300-6209 Other Program & Proj Con… 550.00
011-1300-6362 Telephone 101.75
011-1300-6398 Other General Expense 412.23
011-1400-6199 Other Contract Services 350.00
011-1400-6362 Telephone 101.75
011-1500-6112 Legal - Special Projects 10,843.06
011-1500-6201 Legal - City Attorney 12,950.00
011-1700-6207 Advertising/Publishing 75.00
011-1700-6209 Other Program & Proj Con… 337.50
011-1700-6304 Printing, copying & scanni… 6,223.81
011-1700-6340 Grants & Subsidies 1,500.00
011-1700-6361 Special Events & Awards 254.44
011-2100-6152 Law Enforcement 373,080.66
011-3100-4703 Contract Planner Charge … -6,931.50
011-3100-4707 Contract Geologist Charge… -15,865.63
011-3100-6111 Contract Personnel 5,358.51
011-3100-6175 Contract Services - Billable 6,931.50
011-3100-6178 Geologist Charges - Billable 15,865.63
011-3100-6199 Other Contract Services 23,550.00
011-3100-6302 City Membership 727.00
011-3100-6338 Data Service Subscriptions 103.00
011-3100-6362 Telephone 174.94
011-3110-6398 Other General Expense 3,125.00
011-3200-6199 Other Contract Services 9,781.00
011-3200-6338 Data Service Subscriptions 103.00
011-3200-6362 Telephone 98.58

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 15 of 17
Account Summary
Account Number Account Name Payment Amount
011-3300-6362 Telephone 308.93
011-4110-6111 Contract Personnel 985.50
011-4120-6361 Special Events & Awards 2,398.57
011-4500-6143 Storm Drain Repairs 24,950.00
011-4500-6199 Other Contract Services 210,991.92
011-4600-6124 Tree Maintenance 33,021.77
011-4600-6145 Traffic Signal Maintenance 6,162.48
011-4600-6363 Electric 661.37
011-4740-6125 Pathways Maintenance 11,374.24
011-5100-6122 Lawncare/Landscaping 3,405.47
011-5100-6130 Pest Control 325.00
011-5100-6364 Water 58.16
011-5100-6399 Other Supplies/Materials 590.63
011-5300-6111 Contract Personnel 4,462.50
011-5300-6118 Facility Maint & Security 105.00
011-5300-6122 Lawncare/Landscaping 3,000.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6362 Telephone 105.80
011-5300-6399 Other Supplies/Materials 389.37
019-6900-6612 Office Mach & Furn 10,014.13
019-6900-6623 Building & Bldg Improve… 2,800.00
021-6100-6199 Other Contract Services 10,904.50
021-6100-6362 Telephone 886.36
031-0100-6382 Interest Retired 45,183.75
041-6900-6199 Other Contract Services 45,713.75
041-6900-6206 Engineering Consultants 2,048.75
041-6900-6209 Other Program & Proj Con… 2,255.00
041-6900-6622 Site Improvements 88,571.91
041-6900-6623 Building & Bldg Improve… 62,490.49
041-6910-6616 Vehicles & Accessories 1,477.32
042-6900-6199 Other Contract Services 480.00
042-6900-6206 Engineering Consultants 15,766.76
045-6900-6206 Engineering Consultants 4,736.00
048-6900-6201 Legal - City Attorney 72.10
048-6900-6206 Engineering Consultants 5,811.40
048-6900-6625 Sewer Main Replacement 75,473.27
051-4800-6118 Facility Maint & Security 75.00
051-4800-6140 Sewer Maintenance Work 83,640.82
051-4800-6199 Other Contract Services 3,521.76
051-4800-6315 Permits for Operation 434.00
051-4800-6362 Telephone 163.71
051-4800-6363 Electric 1,990.94
061-0000-2204 Deferred Comp Payable 66,321.90
061-0000-2225 Life Insurance Payable 2,032.35
061-0000-2226 Long Term Disability Paya… 2,806.62
061-0000-2233 Dental & Vision Insurance… 13,249.05
061-1470-6037 Employee Assistance Prog… 828.07
061-1480-6111 Contract Personnel 10,737.00
061-1480-6118 Facility Maint & Security 1,848.39
061-1480-6122 Lawncare/Landscaping 1,860.00
061-1480-6123 Housekeeping 4,927.88
061-1480-6301 Office Supplies 1,207.71
061-1480-6303 Postage 1,079.30
061-1480-6309 Instruction & Training 2,500.00
061-1480-6310 On-Line Service 210.34
061-1480-6313 Computer Software 16,072.12
061-1480-6314 Computer Parts 195.33
061-1480-6323 Disposal Services 121.69

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 16 of 17
Account Summary
Account Number Account Name Payment Amount
061-1480-6362 Telephone 3,751.15
061-1480-6363 Electric 7,749.35
061-1480-6398 Other General Expense 8,746.03
061-1480-6402 Office Mach & Furniture … 3,152.80
061-1480-6503 Non-Capital Computer Eq… 8,227.32
061-4300-6117 Equipment Maint & Repair 533.08
061-4300-6118 Facility Maint & Security 444.12
061-4300-6123 Housekeeping 21.81
061-4300-6324 Uniforms 1,315.93
061-4300-6341 Signs 1,254.97
061-4300-6342 Gas and Oil 86.76
061-4300-6362 Telephone 1,642.63
061-4300-6363 Electric 491.21
061-4300-6365 Gas 2,815.05
061-4300-6398 Other General Expense 597.69
061-4300-6399 Other Supplies/Materials 3,838.65
061-4300-6614 Tools & Equipment 4,363.77
061-4400-6318 Vehicle Repair 2,276.17
061-4400-6342 Gas and Oil 3,424.86
061-4400-6506 Non Capital - Vehicles & A… 752.12
Grand Total: 1,478,859.84
Project Account Summary
Project Account Key Payment Amount
**None** 853,028.74
111700 75.00
111710 337.50
111711 6,223.81
111791 254.44
111798 1,500.00
111804 276,129.94
410213 11,376.63
410215 59,145.49
410216 2,555.00
410218 73,804.80
410220 45,207.50
410223 2,200.00
410227 6,124.61
419301 13,480.00
427902 15,766.76
427913-23 480.00
467209 4,736.00
487918-22 5,883.50
487918-23 75,473.27
ER22-0002 900.90
ER22-0006 590.70
ER22-0007 74.25
ER22-0008 660.00
ER22-0009 1,633.50
FM23-0001 2,409.00
GEO22-0007 2,189.00
GEO22-0008 1,920.19
GEO22-0009 1,963.50
SD21-0005 1,356.30
SD21-0061 1,674.75
SD22-0054 1,435.50
SD22-0077 1,802.63
SD22-0079 1,802.63

Expense Approval Report Payment Dates: 03/01/2023 - 03/31/2023 4/5/2023 11:10:45 AM Page 17 of 17
Project Account Summary
Project Account Key Payment Amount
SD22-0083 1,980.00
TM22-0002 1,309.00
TM22-0003 1,375.00
Grand Total: 1,478,859.84

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT:

FROM:

APPROVED:

Receive Treasury Report for Period Ending March 31, 2023 Sarina Revillar, Administrative Services Director S.R.

Peter Pirnejad, City Manager P.P.

RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ended March 31, 2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to fulfill the requirement.

The following attachments provide various financial transaction data for the Town of Los Altos Hills Funds collectively as well as specifically for the Town’s General (Operating) Fund.

DISCUSSION:

In accordance with California government code section 53646 (b) (3), the Town is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of March 31, 2023, the Town’s financial position (Assets $43.8M, Liabilities $7.1M, and Fund Equity $36.7M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORKPLAN:

The report is for financial transparency and was not specified as one of the City Council’s Workplan in 2023.

AGENDA ITEM #4.E

Staff Report Page 2
Treasury Report for Period Ending March 31, 2023
April 20, 2023
FISCAL IMPACT:

There is no fiscal impact for the March 2023 Treasury report.

ATTACHMENTS:

1. Change in Total Fund Balance
Prepared by: Miranda Shum

Attachment I
Fund Description
Prior Year
Carryforward
7/1/2022
Increase/
(Decrease) July -
Feb
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out 2/28/2023
General Fund:

Restricted Fund Balances:

Pension Trust 1,040,671 - - - - - 1,040,671
Committed Fund Balances:

Disaster Contingency Reserve 1,250,000 - - - - - 1,250,000 Pension Contributions Reserve 2,575,000 - - - - - 2,575,000 IT Equipment Replacmenet Reserve 50,000 - - - - - 50,000 Facilities Replacement Reserve 1,902,700 - - - - - 1,902,700 Equipment Replacement Reserve 594,000 - - - - - 594,000 Assigned Fund Balances:

Operating Contingency Reserve 2,071,500 - - - - - 2,071,500 Unassigned Fund Balances:

Unassigned Fund Balance Reserve 8,599,777 74,974 629,910 (1,108,487) - - 8,196,174 General Fund Total 18,083,648 74,974 629,910 (1,108,487) - - 17,680,045 Special Revenue
Parks and Recreation 379,996 (4,221) - - - - 375,775
Public Safety 6,104 46,601 - (6,486) - - 46,219
Art Donations 58,578 (24,975) - - - - 33,603
ARPA Federal Grants 701,927 659,139 - (12,814) - - 1,348,252 Special Revenue Fund Total 1,146,605 676,544 - (19,300) - - 1,803,849 Internal Service Fund
Investment in Capital Assets 3,230,577 3,230,577
Unrestricted 779,485 (245,042) - (130,396) - - 404,047
Internal Service Fund Total 4,010,062 (245,042) - (130,396) - - 3,634,624 Sewer Fund
Investment in Capital Assets 7,865,497 7,865,497
Unrestricted 4,177,070 1,300,836 19,236 (192,969) - - 5,304,173 Sewer Fund Total 12,042,567 1,300,836 19,236 (192,969) - - 13,169,670 Trust/Agency
West Loyola Special Assessment 310,746 (10,205) - - - - 300,541 Trust/Agency Fund Total 310,746 (10,205) - - - - 300,541 Capital Projects
General CIP (8,090) (884,134) - (187,660) - - (1,079,884) ** Pathways CIP 1,010,342 30,704 - (16,247) - - 1,024,799
Westwind Barn CIP 196,926 29,401 - - - - 226,327
Drainage CIP 757,452 (11,454) - (4,736) - - 741,262
Street & Road Repairs Capital Projects 745,049 (1,552,987) 20,540 - - - (787,398) ** CIP Fund Total 2,701,679 (2,388,470) 20,540 (208,643) - - 125,106 Total City 38,295,307 (591,363) 669,686 (1,659,795) - - 36,713,835 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY22/23 independent audit is complted.
**Negative fund balance due to authorized spending of anticipated revenues Town of Los Altos Hills March 2023 Treasurer's Report

CHANGES IN TOTAL FUND BALANCE

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 20, 2023
TO: Honorable Mayor and Councilmembers
FROM: Cody Einfalt, Interim Assistant to the City Manager APPROVED: Peter Pirnejad, City Manager
RE: Receive February 1st Whole Community Emergency Drill Staff members at Town Hall hold many responsibilities. Alongside fulfilling the day-today operations of Town governance, the employees of the Town are also sworn Disaster Service Workers who have taken an oath to serve and protect the residents of the Town in the event of an emergency. Whether it be an earthquake, wildfire or a flood, the public servants of the Town have made a commitment to report to the EOC (Emergency Operations Center) to help manage an emergency event.

At the beginning of this year, the Council set a priority to have staff conduct an emergency drill with outside agencies. To meet that goal, staff work with the Town’s Emergency Management Consultant Ann Hepenstal, to plan a “whole community drill” that would involve multiple stakeholders that would response in an emergency.

On February 1, 2023 Town Hall was closed for training and the Council Chambers was converted into an operating EOC for the drill. For this hypothetical scenario, a significant earthquake struck the Town and caused damage to roads, schools, and several homes in Town.

Staff worked through the event conducting emergency communications, reviewing evacuation routes and worked with outside agencies to coordinate a unified response.

A full report of the drill can be found in Attachment 1.

ATTACHMENTS:

1. February Report
AGENDA ITEM #4.F
P.P.

Town of Los Altos Hills
1 February 2023
Emergency Operations Center Drill with the Community
This summarizes the February 1, 2023 Los Altos Hills Emergency Operations Center (EOC) drill and results. This drill took the “Whole Community” approach, engaging not only the Town Staff in the EOC but also first responder agencies, utilities and other response partners; community-based organizations; animal organizations; faith-based organizations; Disaster Service Worker volunteers; and schools.

This February 1st drill was the culmination of several months of work to strengthen the Los Altos Hills EOC and its readiness. The Town is committed to strengthening the EOC structure and the response ecosystem made up of first responder agencies, utilities and other response partners. The Town had the following objectives:
• Analyze the roles needed in the Town EOC, update the EOC team structure and assign staff to roles • Orient Staff to their roles as Disaster Service Workers in the Town EOC • Provide a training opportunity for Town Staff on their roles • Conduct a gap analysis on the EOC meeting place, equipment and needs, and make recommendations • Conduct exercise(s) to strengthen staff readiness for their EOC roles • Introduce and orient our larger community to the network that will need to rally in the event of a disaster.

This February 1st drill came after a series of training activities, EOC restructuring, and a staff-only exercise in October. The drill goals were to:
• Continue EOC Staff learning
• Continue practicing EOC roles and responsibilities
• Identify additional areas for improvement
• Collaborate with response partners and practice roles • Engage with community members
• Practice partnering for response
• Improve understanding of resources, capabilities, and needs The Town of Los Altos Hills is a residential community of about 9 square miles and 8500 people. Incorporated in 1956, the Town of Los Altos Hills is a general law city with a Council-Manager form of government.

Formerly a rural agricultural area in the foothills of the Santa Cruz Mountains, the Town now consists of private homes with a minimum lot size of one acre, many with horse stables; and expanses of open space.

The Town Pathway System provides 90 miles of recreation trails, winding between neighborhoods.

Objectives
Background Information
Attachment 1

The Town has a staff of about 25 people. The Town contracts with the Santa Clara County Sheriff's Department for law enforcement and public safety services. The Los Altos Hills County Fire District (LAHCFD) contracts with the Santa Clara County Fire Department for fire protection and emergency medical services to serve the Town and the rest of the Fire District.

In June 2022, the Los Altos Hills City Council formed the Emergency Preparedness and Response Committee (EPRC). The Council directed the EPRC to:
• Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council
• Provide guidance and support to the emergency volunteer programs and community outreach programs on their operations, planning, protocols, and procedures.

Current State of the Los Altos Hills Emergency Planning Structure While the Town does not have an emergency manager role on its staff, it has engaged consultants in longterm emergency management roles. The Town is part of the Santa Clara County Operating Area (OAS), bringing together the cities and towns in the county with the County Office of Emergency Management.

Through the OAS, Santa Clara County provides the Town with the emergency notification platform (Everbridge, which hosts AlertSCC and Nixle), the WebEOC tool, training and other EOC tools. Through the support of its long-term emergency manager consultant Marsha Hovey (now retired), the Town has established a solid emergency planning and management structure, including:
• Town Emergency Operations Plan
• Several annexes to the plan, including the evacuations and the emergency communications annexes • EOC facility in the Heritage House, with a Memorandum of Understanding (MOU) to establish an Alternate EOC at Foothill College, if needed
• Infrastructure of email addresses and phone numbers for EOC use, along with a Dropbox repository of plans, documents, reference materials, forms, etc. to support the EOC • EOC drills, including an EOC community drill (with what was then called the “Disaster Council” of community organizations) prior to the pandemic
• Operating structure and LAHCFD support for the Los Altos Community Emergency Response Team • Emergency Communications Committee for the amateur radio Disaster Service Worker Volunteers [this committee has been decommissioned by the City Council]
• MOU with the Foothill College radio station KFJC for public emergency communications if needed Background of the Current Structure of Town Emergency Management Services After the Marsha Hovey, the Town’s previous Emergency Management consultant, announced her retirement, the Town brought on the services of Pacific Preparedness to provide emergency management consulting services. The City Manager directed Pacific Preparedness to:
• Revise the Hazard Mitigation Plan (HMP) as part of the County of Santa Clara’s 2023 update process • Support the chartering and formation of the new Emergency Preparedness and Response Committee; attend the Committee meetings and provide Staff engagement on the work • Drive improvements to strengthen the Town’s DSW volunteer procedures to enable eligibility for the State DSW program and effective support to the Town
• Develop the Safety Element, which goes along with the HMP • Represent the Town of Los Altos Hills to entities including the Santa Clara County Office of Emergency Management’s Operating Area Signatories meeting, Santa Clara County Emergency Managers Association, the County Emergency Operating Area Council, County Office of Emergency Management • Strengthen the Town’s EOC capabilities and readiness

Town Staff: Strengthen the Los Altos Hills EOC capabilities and readiness An EOC is both a place and a team, so the work addressed strengthening both aspects of the Town EOC.

EOC – Place:

Los Altos Hills EOC moved from the Heritage House to the City Council Chambers in Town Hall. The Heritage House is not conducive to the type of engagement and emergency management work necessary during a disaster. We realized that the Council Chambers offers more space for the EOC to work, more meeting areas, and better ventilation in the post-Covid environment. Chambers has a back-up power supply, and has easy access to Town Hall facilities and resources. Chambers has several video screens for projecting computers, and portable whiteboards stored in the closet. In addition to the large room where the City Council meets, the space offers a conference room with roll-away doors, and an enclosed conference room at the rear of the space.

EOC – Team:

As part of the reevaluation, the EOC restructured:
• Updated EOC assignments to reflect current personnel
• Customized the EOC structure to reflect the small staff, their expertise, and response capabilities.

EOC staff members reviewed, updated and trained in their roles:
• Each Section leader reviewed the staffing for their section and updated it as needed • Each EOC Section attended training to refresh them on their roles as Disaster Service Workers; EOC principles; and the roles and responsibilities of the Section. • Each EOC Section participated in “section drills,” to walk through their checklists and further discuss roles and responsibilities
• Town staff participated in an EOC Staff drill on 25 October 2022, practicing EOC sign-in and out, meeting as EOC sections, and working a wildfire scenario as an EOC team • Each Section met with the emergency consultant in advance of the February drill, reviewing learnings from the October drill and the 2023 Storm Response (a partial, virtual EOC activation and Town State of Emergency)
Whole Community: Community Groups, First Responder Agencies, and More, Working Together During a disaster event, the Town will rely on and work with multiple agencies and utilities to respond to residents, and will need the support of groups from across the Town. The Town invited organizations across the greater Los Altos Hills community to participate in the drill, including some from unincorporated areas of Santa Clara County adjoining the Town. These included organizations who previously had participated in the “Disaster Council” and community drill before the pandemic, along with additional clubs, organizations, and schools. (See Appendix I for a listing of the participating organizations.) The Town held a “briefing” for these community organizations via Zoom to orient them ahead of the drill to the Town’s Emergency Notifications, Town Emergency Planning and Response, EOC, Town Emergency Operations Plan, and Evacuation Planning. A recording of the briefing is available here: https://vimeo.com/789146073 The Community Emergency Response Team and amateur radio operators/emergency communications (Disaster Service Worker Volunteers) will be a key resource to the larger Los Altos Hills community right after a disaster. The Town invited these valuable volunteers to run a drill in the field jointly with the EOC drill to practice CERT-EOC communications and reporting.

Preparing for the Drill

The February drill was the next step of the Town EOC staff’s learning journey, and engaged outside agencies and community organizations to practice the “whole community” response to an event. Sixty-six (66) outside participants joined the Town EOC staff to work the drill scenario. In addition, the Town invited emergency managers from other agencies to assist as coaches, working with the EOC sections and with the participating groups (City of Morgan Hill, City of Mountain View, City of Palo Alto, City of Sunnyvale, FHDA Police). In addition, consultant Reva Feldman, former Malibu City Manager, was brought in to help coach the community organizations who attended. (See Appendices I and II for a full listing of the drill participants and contacts.) Drill Scenario
The February 1st drill challenged the participants with a significant earthquake occurring just before the EOC convened, with unknown damage and injuries. While the scenario was somewhat simplified, it gave the participants a challenge to gather data, determine their response, and collaborate with partners. (See Appendix III for the scenario, and Appendix IV for photos of the drill.) Drill attendees
(See Appendix I for the full listing of those organizations invited to the drill and who attended.) Town Staff in the EOC:
• Management & Logistics Section: Peter Pirnejad, Deborah Padovan, Sara Robustelli, Chris Knopf, Cody Einfalt
• Planning Section: Elaine Ling, Jeremy Loh, Astha Khanal, Emina Steta • Operations Section: WooJae Kim, Mike Schloetter, Daniel Liang, John Chau, Melissa Elian-Carillo • Finance & HR Section: Sarina Revillar, Jocelyn Misola, Michael Nakamura Animal-related organizations: Los Altos Hills Horsemen’s Association, Palo Alto Animal Control, Pets in Need, Santa Clara County Large Animal Evacuation Team
Community-based organizations: American Red Cross Silicon Valley, CADRE, Community Services Agency of Mountain View and Los Altos; Hidden Villa, Los Altos Hills Club, Los Altos Mountain View Community Foundation
Faith-based organizations and religious communities: Bridges Community Church, Congregation Beth Am, Seton Provincialate/Daughters of Charity, St Luke's Chapel in the Hills Educational facilities and Schools: Foothill College, Gardner Bullis Elementary School, Los Altos Christian Schools, Pinewood School, Waldof School of the Peninsula Utilities, First Responder Agencies, other Response Partners: AT&T, Cal Fire, California Highway Patrol, Cal Water, Green Waste, Los Altos Hills County Fire District, Midpeninsula Regional Open Space District, Purissima Water, Santa Clara County Office of Emergency Management, Santa Clara County Fire Department, Santa Clara County Sheriff, Valley Water, Verizon.

Disaster Service Worker Volunteers: CERTs and amateur radio operators participated from the field, meeting at the Ark and then holding a training event.

Other organizations that were invited but could not attend: Antiochian Orthodox Church of the Redeemer, Center for Independent Living, City of Los Altos, Christ Church Comcast/Xfinity, KFJC-FM, Los Altos FBO Drill Results

Emergency Preparedness Taskforce, Los Altos/Los Altos Hills Newcomers Club, Los Altos School District, Mountain View Los Altos Union High School District, Office of Marc Berman, PG&E, Pinewood School, Poor Clare, St. Nicholas Catholic School, Town of Portola Valley, Ventana School, Westwind Barn, Windy Hills Equestrian
Drill Results
During the drill, the participants worked the scenario for about 1 hour, and then discussed key learnings and follow-up tasks to improve emergency operations.

EOC Staff
Staff successfully:
• Worked in their Sections and as an EOC team
• Collaborated across Sections, and with outside agencies and groups. They discussed issues with public safety agencies and utilities, asked questions of the schools/hospitals/community organizations. • Implemented EOC forms they hadn’t used in the prior drill—in addition to the 211 sign-in sheet, we added the 214 Activity Reporting Form (which some had used during the January Storm response), the 203 Personnel Roster, 209 Situation Status Report, and 209S Section Status Update Report • Visibly gained confidence in their roles in the EOC
Response Partners and Agencies
The drill successfully engaged partners in the EOC and in collaboration:
• Santa Clara County Sheriff and Santa Clara County Fire Department served in the Law Unit and Fire Unit, respectively, in the EOC Operations Section. Additional staff outside the EOC simulated managing field response.
• While the drill offered little engagement for CalFire, California Highway Patrol, and sworn officers at Midpeninsula Open Space district, they learned more about the Town’s EOC and response, and points of collaboration.
• Cal Water and Purissima Water reported value in sitting together along with Valley Water. They identified some areas for follow-up discussions to strengthen their own response plans. • Including the representative from Verizon’s Crisis Response Team introduced their capability to the Town and to other response partners.
• With both El Camino Hospital and Stanford Health Care participating, the EOC was able to engage them in the drill response as they planned response to injuries.

DSW Volunteers
The CERTs successfully demonstrated their capability to communicate with the DSWV Unit in the EOC Operations Section, using preestablished email addresses. They conducted classroom training on a fieldsurvey app they could use to report damage back to the EOC, and practiced making reports.

Community Groups
During the post-drill discussion, these groups noted that the drill was useful to them. They reported that the experience helped them to consider how they would respond to a disaster scenario; to connect with peer organizations; and to learn more about the Town plans and Los Altos Hills community resources.

Post- Drill Discussion
After ending the scenario, the drill participants shared their comments about what they had learned, sharing remarks such as:
• We recognized some risks today that we had not previously considered

• Our team made some useful connections today
• People will come to our facility looking for help. We need a plan—because we will be involved in event response!
• I’ve been meaning to call [organization] for several months, and now we’re both here! • Santa Clara County responsible for emergency planning & response for unincorporated areas (County) • I didn’t know about xxx group but we need to make plans together! • We need to strengthen interagency communications and planning • What happens if the event occurs off hours, and our maintenance team is not on site? Need a plan • Our emergency planning had not considered an event that occurred during school drop-off time The discussion also highlighted some resources that the participants had not fully comprehended:
• Additional sworn law enforcement and fire suppression resources: Midpeninsula Open Space District rangers are trained in fire suppression and have grassland trucks (18 Type 7, plus some Type 3). The District has 33 sworn officers.
• New sources of data from the field and for situation status: Santa Clara County Fire Department wants to share information from their windshield surveys, and learn from CERT reports. Green Waste trucks will be in the field during the day, and can provide reports. • Staging areas for large animal evacuations and for large trucks: West Valley College may be a site; should identify others
• Potential locations for evacuation shelters: some of the schools, faith-based organizations may volunteer space to the Red Cross
• Locations for temporary refuge, temporary evacuation points: the Town may be able to establish these at schools and faith-based organizations
• Additional help in the community: feeding, hygiene kits, water supply, etc. from Community Services Agency
• Resources to help Town Staff with clean-ups, downed trees and debris: Green Waste, Purissima may be able to offer help
Net Promoter Score (NPS)
The community- and faith-based groups were invited to take a Net Promoter Score (NPS) survey and provide feedback on the drill. While only 5 responded, they were highly positive on the experience and gave the drill an NPS score of 100. These participants valued the drill experience, noting: networking, discussing new options, discussing capabilities, meeting key contacts within the Los Altos Hills community, meeting others who have similar challenges, improving their better understanding of the Town emergency response plans and resources, realizing the work we need to do to improve our emergency response, partner collaboration and interaction within their cohort.

EOC Set-up:
• Staff has purchased and stocked boxes for each EOC Section and placed them in the storage closet in the EOC conference room.
o Each Section should review its box and add to it as needed o Staff needs a plan to provide easy access to the storage closet as not all Staff have a key • Staff should draw a map of the standard EOC set-up for the Chambers and post it in the room. This should include steps to take in setting up the EOC and starting up the EOC-EOC radio system. • Staff should have a plan for periodic testing of the back-up power supply and the cut-over.

EOC Communications:
• Staff needs a plan to operate the EOC-EOC radio system from Chambers: relocating it from the Heritage House, or providing for easy access once the Heritage House is renovated. • Staff should deploy FirstNet phones and hotspots to all EOC members and hold training to assure Staff is able to use them.
• Staff should have a plan to engage Verizon or AT&T for emergency communications support such as Hotspots, Cell on Light Truck, Cell on Wheels
• Staff should reassess the WIFI capabilities in Chambers to assure reliable operations and back-up service
• Staff should have a plan for telephone communications within the Chambers-based EOC for each EOC Section so that they can access their assigned telephone numbers • Staff should make a plan for EOC members to reliably participate in the EOC remotely, if they are unable to travel to the physical EOC location.
• Staff should define EOC distribution lists in Everbridge and periodically update and test them • Staff should review the EOC email accounts (Gmail and Yahoo) and Dropbox access with the EOC staff • Town should make a plan for robust voice communications after a disaster, including a procedure to receive and handle calls from the public and setting up an on-demand call center EOC Tools:
• The Town currently has a Single Point of Failure on Everbridge, with only 1 staff member fully trained to send out AlertSCC messages. Staff should make a plan to 1) identify and train additional PIO team members and get them certified on Everbridge, 2) periodically drill • Town should strengthen its emergency notification capability by implementing templates and driving a resident AlertSCC registration campaign
• Town staff should have access to evac.zonehaven.org and know how to change Zone status • Town staff should train on the Cal COP tool and develop a plan to use it for the EOC Common Operating Picture
• PIO team should follow-through on plans to tailor the Crisis Communications Annex to their needs and implement it in their procedures
• Town should update its MOU with KFJC for public communications after a disaster. Town should request KFJC to use an informational message (such as AlertSCC registration) for its required test of the Emergency Broadcasting System
• The Town should work with Santa Clara County Fire Dept. and with Los Altos Hills CERT on ways to share information about window surveys and CERT recon surveys after an event. The Town should also discuss with Green Waste ways to engage their field teams in damage assessment and reporting.

Recommendations

• The Town should establish a way to engage a GIS analyst in the EOC and in preparing maps and data visualization.
• Staff should review and update the list of critical facilities and vulnerable infrastructure. This updated list should be used by Town and CERT, supplied to PG&E for Public Safety Power Shutoff planning, and uploaded onto Town maps and Common Operating Picture.

Alternate EOC and Temporary Evacuation Points:
• The Town should review and update its EOC with Foothill College for Alternate EOC space. • The Town should move forward on collaboration with the City of Cupertino on an MOU for Alternate EOC space and for working together after a disaster.
• The Town should continue discussions with the City of Sunnyvale and City of Los Altos for establishing an Alternate EOC with them.
• The Town should reach out to the faith-based organizations and schools to collaborate on defining locations as Temporary Evacuation Points for use after a disaster. • Town staff should follow-up with faith-based organizations to connect them to the FBO Emergency Preparedness Taskforce and work with them to identify ways to help the Town’s plans.

Emergency Operations and Plans:
• Town should establish an MOU with CADRE and should work to connect community organizations to CADRE
• Town staff should strengthen our plans for the vulnerable populations including the religious communities; elders; others with Access and Functional Needs • Town should conduct public education briefings on evacuation routes, Town evacuation annex, individual planning for evacuations, etc.
• Staff should review and update Town documentation that is posted to the Dropbox, and assure that key information is printed and placed in the EOC boxes
• Town should conduct public education briefings on large animal evacuations and residents’ roles and responsibilities. Staff should recruit volunteers for a team to update large animal emergency planning • Staff should review and confirm plans for emergency/disaster donation fund with the Los Altos Mountain View Community Fund and implement this information into disaster response and communications procedures.
• Town needs to find a way to motivate its residents to take responsibility and action for their own preparedness and disaster preparation, and to recruit volunteers to help in disaster response (including as CERTs and in ham radio emergency communications). • Town should begin work to fund a part-time position as emergency manager on Staff. The Town should have someone in house to represent the Town in emergency planning forums and drive work to strengthen the Town’s readiness for events.
• Town should name an Assistant Director of Emergency Services. This role is defined in the Municipal Code, serves as a back-up EOC Director, and plays a role on the Town’s Disaster Council. • Town should review and update its Municipal Code including sections on the Disaster Council, activation, and removing references to the decommissioned Emergency Communications Committee. • The Town should update its field reporting expectations and activation plans for the CERTs Thank you for this opportunity to train the Los Altos Hills EOC and help to strengthen emergency planning and preparedness of the staff and across the community.

Emergency Management contract services provided by and report on the drill prepared by:

Ann Hepenstal, Pacific Preparedness, LLC. Contact info: [email protected], Phone: 650-314-9696

Appendix I – Organizations Engaged in the Drill
Los Altos Hills EOC
Management & Logistics Section Peter Pirnejad, Deborah Padovan, Sara Robustelli, Chris Knopf, Cody Einfalt
Planning Section Elaine Ling, Jeremy Loh,Astha Khanal, Emina Steta Operations Section WooJae Kim, Mike Schloetter, Daniel Liang, John Chau, Melissa Elian-Carillo
Finance Section Sarina Revillar, Jocelyn Misola, Michael Nakamura Animal-related Organizations
Los Altos Hills Horsemen’s Association Alisa Bredo
Palo Alto Animal Control Cody Macartney
Pets in Need Joel Santana
Santa Clara County Large Animal Evacuation Team Janye Perryman Westwind Barn Did not attend
Windy Hills Equestrian Did not attend
Community- and Faith-based Organizations and Religious Communities American Red Cross Silicon Valley Ann Herosy, Jim Mollerus Antiochian Orthodox Church of the Redeemer Did not attend Bridges Community Church Alfred Liu, Arcadio Ramos
CADRE Marsha Hovey
Center for Independent Living Did not attend
Christ Church Did not attend
Congregation Beth Am Ellen Ratner, Bob Frankle
Community Services Agency of Mountain View and
Los Altos
Alex Imbesi
Hidden Villa Lukas Wiborg
Los Altos FBO Emergency Preparedness Taskforce Did not attend Los Altos/Los Altos Hills Newcomers Club Did not attend Los Altos Hills CERT Neil Katin, Janice Carr, Larry Carr, Christine Fawcett, Bill Lattin, Sam Moini, Steve Kelem, Jim Basiji, John
Adachi, Dave Stewart, Bridget Coughran, Harry Guy,
Kjell Karlsson, Rick Ellinger, Ed Bridgeman
Los Altos Hills Club Linda Siedel
Los Altos Mountain View Community Foundation Adin Miller Poor Clare Did not attend
Seton Provincialate/Daughters of Charity Jason Landau, Milton Rivera, Guadalupe A. Alvarado, David Barron, Sr. Miguel
St Luke's Chapel in the Hills Julia McNeely, Tim Slattery Educational Facilities and Schools
Foothill College Simon Pennington
Bullis Gardner Elementary School Kate Schermerhorn
Los Altos Christian Schools David Huang
Los Altos School District Did not attend
Mountain View Los Altos Union High School District Did not attend Pinewood School Scott Riches

St. Nicholas Catholic School Did not attend
Ventana School Did not attend
Waldof School of the Peninsula Pierre Laurent
Hospitals and Healthcare
El Camino Hospital Daniel Peck
Stanford Health Care & Stanford Medicine
Children’s Health
Kathy Harris, Monica Plumb
Response Partners, Agencies, Utilities, Local Government AT&T Ellen Kamai
Cal Fire Mark Christensen, Paul Virgen, Josh Shifrin, Jason Prader
California Highway Patrol Art Montiel, Robert Meyer
Cal Water Chris Wilson
City of Los Altos Police Department Did not attend
City of Mountain View Robert Maitland
City of Morgan Hill Office of Emergency
Management
Jennifer Ponce
City of Palo Alto Office of Emergency Services Nathan Rainey City of Sunnyvale Office of Emergency Management Dan Moskowitz Comcast/Xfinity Did not attend
Foothill – De Anza Police Department Jeff McCoy
Green Waste Ereida Atayde, David Romero
KFJC-FM Did not attend
Los Altos Hills County Fire District Victoria Bebee
Midpeninsula Regional Open Space District Brad Pennington Office of Marc Berman Did not attend
PG&E Did not attend
Purissima Water Phil Witt, Anthony Stoloski, Cory Burkett Santa Clara County Office of Emergency
Management
Darrell Ray, Mike McKeon, Louay Toma
Santa Clara County Fire Department Jason Falarski, Jon Black, Matt Yost Santa Clara County Sheriff Jason Brown, Mike Low
Town of Los Altos Hills, City Council Lisa Schmidt
Town of Portola Valley City Manager’s Office Did not attend Valley Water Andres Acevedo, Juan Ledesma
Verizon Paul Wood
Other Organizations
Haystax Jason Carroll
Consultant to the Town of Los Altos Hills Reva Feldman

Appendix II – Contact Information
Animal-related Organizations
Los Altos Hills Horsemen’s Association [email protected] Palo Alto Animal Control [email protected] Pets in Need [email protected]
Santa Clara County Large Animal Evacuation Team [email protected] [email protected]
Westwind Barn [email protected]
Windy Hills Equestrian [email protected]
Community- and Faith-based Organizations and Religious Communities American Red Cross Silicon Valley [email protected]
[email protected]
Antiochian Orthodox Church of the Redeemer [email protected] Bridges Community Church [email protected]
[email protected]
CADRE [email protected]
Center for Independent Living [email protected]
Christ Church [email protected]
Congregation Beth Am [email protected]
[email protected]
Community Services Agency of Mountain View and Los Altos [email protected] Hidden Villa [email protected]
Los Altos FBO Emergency Preparedness Taskforce [email protected] Los Altos/Los Altos Hills Newcomers Club [email protected] Los Altos Hills CERT Through [email protected]
Los Altos Hills Club [email protected]
Los Altos Mountain View Community Foundation [email protected] Poor Clare Does not use email
Seton Provincialate/Daughters of Charity [email protected] St Luke's Chapel in the Hills [email protected]
[email protected]
Educational Facilities and Schools
Foothill College [email protected]
Bullis Gardner Elementary School [email protected] Los Altos Christian Schools [email protected]
Los Altos School District [email protected]
Mountain View Los Altos Union High School District [email protected] Pinewood School [email protected]
St. Nicholas Catholic School Did not attend
Ventana School Did not attend
Waldof School of the Peninsula [email protected] Hospitals and Healthcare
El Camino Hospital [email protected]
Stanford Health Care & Stanford Medicine Children’s Health [email protected] [email protected]

Response Partners, Agencies, Utilities, Local Government AT&T [email protected]
Cal Fire [email protected]
California Highway Patrol [email protected]
[email protected]
Cal Water [email protected]
City of Los Altos Police Department [email protected] [email protected]
City of Mountain View [email protected]
City of Morgan Hill Office of Emergency Management [email protected] City of Palo Alto Office of Emergency Services [email protected] City of Sunnyvale Office of Emergency Management [email protected] Comcast/Xfinity [email protected]
[email protected]
Foothill – De Anza Police Department [email protected] Green Waste [email protected]
[email protected]
KFJC-FM [email protected] et. al.

Los Altos Hills County Fire District [email protected]
Midpeninsula Regional Open Space District [email protected] Office of Marc Berman [email protected]
PG&E [email protected]
Purissima Water [email protected]
[email protected]
[email protected]
Santa Clara County Office of Emergency Management [email protected] [email protected]
[email protected]
Santa Clara County Fire Department [email protected] [email protected]
[email protected]
Santa Clara County Sheriff [email protected]
[email protected]
Town of Los Altos Hills, City Council [email protected] Town of Portola Valley City Manager’s Office [email protected] [email protected]
Valley Water [email protected]
[email protected]
Verizon [email protected]
Other Organizations
Haystax [email protected]
Consultant to the Town of Los Altos Hills [email protected] Emergency Management Consultant to the Town of Los Altos Hills Pacific Preparedness
[email protected]
[email protected]

Appendix III – Drill Scenario
Appendix IV – Photos from Drill Day

Briefing the drill participants

Working the drill scenario

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: ADOPTION (SECOND READING) OF ORDINANCE 609 AMENDING TITLE 2, CHAPTER 4, OF THE LOS ALTOS HILLS MUNICIPAL

CODE MODIFYING THE PURCHASING SYSTEM ORDINANCE TO
INCREASE CITY MANAGER’S PURCHASING AUTHORITY AND

THRESHOLD AMOUNT FOR FORMAL BID PROCESS
FROM: WooJae Kim, Public Works Director
Peter Pirnejad, City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Waive the second reading and adopt Ordinance 609 amending Title 2, Chapter 4 of the Los Altos Hills Municipal Code modifying the Purchasing System Ordinance to increase the City Manager’s purchasing authority and the threshold amount for formal bid process.

BACKGROUND:

On February 16, 2023, the City Council approved by four to one vote to waive reading and introduce the proposed ordinance to amend he Los Altos Hills Municipal Code; Title 2, Administration Chapter 4 – Purchasing System. The ordinance is now presented for adoption.

DISCUSSION:

In the interest of financial transparency, it should be noted that every month the City Council agenda includes a treasurer's report and account of disbursements. Therein the council and public will have a record of all the material expenses above $10,000 as well as a status of our accounts and receipts. If the Purchase System Ordinance amendment is approved, the City Manager can also report on any contracts executed over $25,000 at each Council meeting if requested for a period as a transitional step.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

AGENDA ITEM #4.G
W.K.

P.P.

Staff Report to City Council Page 2
Purchasing System Ordinance Second Reading
April 20, 2023
2023 CITY COUNCILWORK PLAN:

This action is not identified on the 2023 City Council Work Plan, but it supports the Council value and priority areas for “Increase Effective Service Delivery & Governance:
and “Protect & Maintain Infrastructure.”

FISCAL IMPACT
There is no fiscal impact associated with this proposed ordinance.

ATTACHMENT

1. Proposed Ordinance 609

1 ORDINANCE 609

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS
HILLS AMENDING TITLE 2, CHAPTER 4 OF THE LOS ALTOS HILLS

MUNICIPAL CODE FOR PURCHASING SYSTEM
WHEREAS, staff is recommending that the City Council consider increasing the City Manager’s purchasing authority from $25,000 to $60,000 and to, in accordance with the thresholds provided in the Uniform Public Construction Cost Accounting Act, increase the formal bidding threshold for public projects to $200,000; and WHEREAS, these amendments to the purchasing system would align the Town’s practice with the purchasing thresholds set by the California Uniform Public Construction Cost Accounting Act (“Act”), allow staff to streamline the purchasing process and deliver projects in a timely and responsible manner, reorganize certain provisions for clarity, and add relevant language from the Public Contract Code; and WHEREAS, following review of the code, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ORDAIN as follows:

1. Chapter 4 of Title 2 of the Los Altos Hills Municipal Code is hereby amended to read as follows:
2-4.01 Purchases on Behalf of Town—General Rules.
(a) City Manager as Purchasing Agent. The City Manager shall have full authority to purchase or provide for the purchase of all materials, supplies, services, and equipment for the use of all departments, commissions, and boards comprising the Town government, in accordance with the provisions of this chapter, except articles required by the state codes to be purchased otherwise. No purchase of an article, service or thing shall be made by any department head independently of the City Manager except in cases of immediate emergency that occur when the office of the City Manager is not open for the conduct of the City’s business. In such instances, the department head may make the necessary emergency purchase and shall report the same in writing to the City Manager within twenty-four (24) hours, accompanied by a definite statement of the occasion and reasons for such emergency purchase.
(b) Prohibition on Splitting Procurement. Under no circumstances may any procurement or purchase contemplated in this chapter be split or separated into smaller components to avoid procurement or purchasing procedures and/or determine the awarding authority.

Attachment 1

2-4.03 Open Market Orders for Purchases and Procurements of $60,000 or Less.

All purchases or procurements of professional and facility services, public projects, supplies, materials, equipment, or other personal property, the cost of which is sixty thousand dollars ($60,000.00) or less, may be made in the open market without newspaper advertisement. When deemed appropriate by the City Manager, open market purchases shall be based on at least three (3) competitive bids or quotes and shall be awarded on the basis of the bid most advantageous to the Town. The City Manager may solicit bids directly from prospective vendors by mail, email, or by telephone. The City Manager shall keep a record of all open market orders and bids submitted thereon which shall be open to public inspection. Public projects of $60,000 or less may be performed by the employees of the Town by force account or may be performed by negotiated contract. Notwithstanding the provisions of this section, procurement of public projects as defined in the California Public Contracts Code shall comply with all applicable provisions of the Public Contracts Code. 2-4.04 Formal and Informal Procedures for the Purchase and Procurement of Goods, Services, and Public Projects in Excess of $60,000.

All purchases or procurements of goods, services (including professional, special, and personal), and public projects, the cost of which is in excess of $60,000 shall be made through either informal or formal procedures as provided for in this Section. All purchases or procurements of goods, services, and public projects, the cost of which is more than two hundred thousand dollars ($200,000.00), shall be based upon specifications or a scope of work approved by the City Council.

(a) Purchases of Goods.
(1) Informal Bid Procedures for Purchase of Goods. For the purchase of goods two hundred thousand dollars ($200,000.00) or less and more than sixty thousand dollars ($60,000), the City Manager shall solicit at least three (3) competitive bids and the contract shall be awarded on the basis of the bid most advantageous to the Town. (2) Formal Bid Procedures for Purchase of Goods. Purchases of goods more than two hundred thousand dollars ($200,000.00) shall be submitted for formal bidding. The notice inviting bids to purchase shall be advertised upon authority of the City Council, and such advertisement shall be published two times in a newspaper of general circulation published nearest to the Town, and in addition, invitations to bid may be mailed to prospective vendors at the discretion of the City Manager. The bids submitted shall be received by the City Clerk, to be opened by the City Manager at the time designated. (b) Procurement of Public Projects.
(1) Informal Bid Procedures for Procurement of Public Projects. In accordance with Public Contract Code sections 22032 and 22034, for the procurement of public projects two hundred thousand dollars ($200,000.00) or less, the Town shall engage in the following procedures:

(i) Contractors List. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contracts Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.
(ii) Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the contractor list, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contracts Code. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids. All mailing of notices to contractors pursuant to this subdivision shall be completed not less than 10 calendar days before bids are due. Additional contractors and/or construction trade journals may be notified at the discretion of the department soliciting bids; provided, however:
a. If there is not a list of qualified contractors maintained by the Town for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission. b. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. (iii) Informal Bids in Excess of Threshold. If all bids received are in excess of two hundred thousand dollars ($200,000), the City Council may, by adoption of a resolution by a four-fifths vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500) or less, to the lowest responsible bidder, if it determines the cost estimate of the Town was reasonable.
(2) Formal Bid Procedures for Procurement of Public Projects. Procurement of public projects valued at more than two hundred thousand dollars ($200,000.00) shall be submitted for formal bidding. The notice inviting bids shall be advertised upon authority of the City Council, and such advertisement shall be published two times in a newspaper of general circulation published nearest to the Town, and in addition, invitations to bid may be mailed to prospective vendors at the discretion of the City Manager. Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least 14 calendar days before the date of opening the bids. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in Public Contract Code section 22036. The notice shall be sent at least 15 calendar days before the date of opening the bids. The bids

submitted shall be received by the City Clerk, to be opened by the City Manager at the time designated.
(3) Rejection of Bids for Public Projects. In its discretion, the Town may reject any bids presented, if the Town, prior to rejecting all bids and declaring that the project can be more economically performed by employees of the Town, furnishes a written notice to an apparent low bidder. The notice shall inform the bidder of the Town's intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the Town intends to reject the bid. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates of the project, the Town shall have the option of either of the following: (1) Abandoning the project or readvertising for bids in the manner described by the Public Contract Code, or (2) By passage of a resolution by a four-fifths vote of the City Council declaring that the project can be performed more economically by the employees of the Town, may have the project done by force account without further complying with Division 2, Part 3, Chapter 2, Article 3 of the Public Contract Code. If a contract is awarded, it shall be awarded to the lowest responsible bidder. If two or more bids are the same and the lowest, the Town may accept the one it chooses. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the Town by force account, or negotiated contract without further complying with Division 2, Part 3, Chapter 2, Article 3 of the Public Contract Code (c) Purchases of Services. When entering into services contract, the skill, ability, and expertise of the entity or person performing the services is a key component of the selection criteria. The services selection should therefore be on the basis of demonstrated competence, overall value to the Town, and on the professional qualifications necessary for the satisfactory performance of the services required. Cost is only one factor in determining the selection. When deemed appropriate by the City Manager, the purchase of services may be made by soliciting requests for proposals or requests for quotations to prospective vendors either by mail, by telephone, by e-mail, or by public notice posted on a public bulletin board in the City Hall, or posted on the Town’s website. (d) Award of Contracts. The City Manager is authorized to award informal contracts pursuant to this section, valued at sixty thousand dollars ($60,000.00) or less.

Contracts exceeding the City Manager’s authority shall be awarded by minute order of the City Council.
(e) Authority to Reject Bids and Proposals. The City Council reserves the right to reject any and all bids and proposals. If, in the opinion of the City Council, none of the bids or proposals are satisfactory, then the City Council may reject all of the bids or proposals and direct the City Manager to proceed to purchase the goods or services desired in the open market. Procurement of public projects in the open market after rejection of all bids must comply with the provisions of the Public Contract Code as outlined in Section 2-4.04(b)(3) above.

2. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

3. EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its passage. Within 15 days after its passage, this ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the Los Altos Town Crier, a newspaper of general circulation in the Town of Los Altos Hills, as required by law.

INTRODUCED: March 16, 2023
PASSED: _____________
AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Linda G. Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
5310526.1

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2023 PAVEMENT REHABILITATION AND DRAINAGE

IMPROVEMENT PROJECT AND AUTHORIZING STAFF TO

ADVERTISE FOR A FORMAL BID
FROM: WooJae Kim, Public Works Director
John Chau, Associate Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a resolution (Attachment 1) approving the Plans and Specifications for the 2023 Pavement Rehabilitation and Drainage Improvement Project and authorize staff to advertise the project for a formal bid.

BACKGROUND:

As adpoted in the FY2022-23 Operating Budget and FY2023-2027 Five Year Capital Improvement Plan, the Annual Road Rehabilitation Program is an ongoing capital program for maintenance and improvements to Town streets for safety and functionality. The annual Pavement Rehabilitation and Drainage Improvement Projects are funded through this capital program. Funding sources for the annual program include State Gas Tax, Senate Bill 1 (Road Repair and Accountability Act of 2017) Funds, Vehicle Registration Fees, Drainage In-lieu Fees, Street Encroachment Fees, Measure B (Local Streets and Roads) Fund, and General Fund.

The annual pavement rehabilitation projects involve various types of operations including street resurfacing or microsurfacing with the intent to extend the pavement service life and prevent the need for more costly reconstruction of streets. Street resurfacing typically involves spreading two-inch layer of asphalt over the existing surface every 15 to 20 years. Microsurfacing involves applying a thin coat of liquid asphalt and fine aggregate mixture to the surface at approximately five to eight year intervals while the structural integrity of the street is intact. For either method, localized failures of the existing pavement surface are repaired prior to spreading asphalt or microsurfacing. Streets are selected each year based on condition, maintenance history, and timing of other improvements such as underground utility installation.

AGENDA ITEM #4.H
W.K.

P.P.

Staff Report to City Council Page 2
2023 Pavement Rehabilitation and Drainage Improvement
April 20, 2023
DISCUSSION:

Approximately 7.4 miles of road pavement are included for this year’s pavement rehabilitation and drainage improvement project. In addition to the roadway improvement, the Purissima Park parking lot may receive localize subbase repair (digouts), cracks seal, and double seal coating treatment as alternate bid items to be funded by General Fund or Parks & Recreation Fund, if accepted. Staff would recommend awarding the alternate bid items if sufficient funds are available. Below is the list of street segments and type of treatment for each street.

1. Adobe Creek Lodge Road - microsurfacing, cracks seal, and digouts

2. Alejandro Drive - microsurfacing and cracks seal

3. Arroyo Oaks - microsurfacing, cracks seal, and digouts

4. Beatrice Lane - microsurfacing and cracks seal

5. Berry Hill Court - microsurfacing and cracks seal

6. Berry Hill Lane - microsurfacing and cracks seal

7. Black Mountain Road - asphalt dike and concrete valley gutter (drainage improvement)

8. Canario Way - microsurfacing and cracks seal

9. Carillo Lane - microsurfacing and cracks seal

10. Conejo Court - microsurfacing and cracks seal

11. Dawn Lane - 2” overlay

12. Donelson Place - microsurfacing and cracks seal

13. Eshner Court - microsurfacing and cracks seal

14. Fawn Creek Court - microsurfacing and cracks seal

15. Francemont Drive - microsurfacing, cracks seal, and digouts

16. Fremont Road at Old Altos Rd. - asphalt dike (drainage improvement)

17. Fremont Road from Arastradero Rd. to Concepcion Rd. - digouts

18. Gigli Court - microsurfacing, cracks seal, and digouts

19. Green Hill Court - microsurfacing and cracks seal

20. Hilltop Drive - digouts

21. Horseshoe Lane - microsurfacing, cracks seal, and digouts

22. La Barranca Road - microsurfacing, cracks seal, and digouts

23. La Cresta Drive from Nina Pl. to Arastradero Rd. - microsurfacing, cracks seal, and digouts

24. La Cresta Drive from Viscaino Rd. to end - microsurfacing, cracks seal, and digouts

25. La Paloma Road - microsurfacing, cracks seal, and digouts

26. Laurel Lane - microsurfacing and cracks seal

27. La Vida Real - microsurfacing and cracks seal

28. Leander Drive - microsurfacing, cracks seal, and digouts

29. Liddicoat Circle - microsurfacing and cracks seal

30. Magdalena Road from Ravensbury to Stonebrook Dr. - microsurfacing, cracks seal, and digouts

31. Manuella Road - digouts

Staff Report to City Council Page 3
2023 Pavement Rehabilitation and Drainage Improvement
April 20, 2023

32. Matadero Creek Court - microsurfacing and cracks seal

33. Matadero Creek Lane - microsurfacing and cracks seal

34. Moody Road - digouts

35. Moody Spring Court - microsurfacing, cracks seal, and digouts

36. Murietta Lane - microsurfacing, cracks seal, and digouts

37. Ohlone Lane - microsurfacing and cracks seal

38. Paseo Del Roble Court - microsurfacing and cracks seal

39. Purissima Road from Elena Rd. to Concepcion Rd. - 2” overlay, cracks seal, and digouts

40. Ravensbury Avenue - digouts

41. Rebecca Lane - microsurfacing, cracks seal, and digouts

42. Robleda Court - microsurfacing and cracks seal

43. Robleda Road - digouts

44. Samuel Lane - microsurfacing and cracks seal

45. Todd Lane - microsurfacing and cracks seal

46. Tracy Court - microsurfacing and cracks seal

47. Ursula Lane - microsurfacing, cracks seal, and digouts

48. Vista Serena - microsurfacing, cracks seal, and digouts

49. Wild Plum Lane - microsurfacing, cracks seal, and digouts

50. Windsor Court - microsurfacing and cracks seal

51. Yale Court - microsurfacing, and cracks seal

52. Purissima Park Parking Lots - double seal coats, cracks seal, and digouts Staff prepared the Plans, Specifications, and cost estimates for the project in-house. Staff is recommending that the City Council approve the Plans and Specifications, available on the Town’s website (https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents), and authorize staff to advertise the project for a formal bid. Once authorized by Council, a Notice to Bidders will be published in the Los Altos Town Crier and posted on the Town's website. Staff will also send the Notice to Bidders to Builders Exchanges, covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula Area, and the San Francisco Bay Area. Staff will also reach out to qualified contractors via telephone calls and emails to notify them of the project for bid.

Once bids are received, staff plans to return to Council for an award of the construction contract to the lowest responsible bidder. The following tentative schedule has been developed for the project:

Bids Open May 17, 2023
Council Award Construction Contract June 2023
Begin Construction July 2023
Complete Construction October 2023

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines.

Staff Report to City Council Page 4
2023 Pavement Rehabilitation and Drainage Improvement
April 20, 2023
2023 CITY COUNCIL WORK PLAN:

This action is identified on the 2023 City Council Work Plan under Protect and Maintain Infrastructure Priority for 2023 Pavement and Storm Drainage Improvement to “finalize construction documents and specs” to initiate construction.

FISCAL IMPACT
With carryover funds from the previous fiscal year, the FY2022-23 budget for the Annual Road Rehabilitation Program is approximately $1,430.000. The total estimated construction cost for the 2023 Pavement Rehabilitation and Drainage Improvement Project is $1,330,000 as shown below:

Construction Contract $1,200,000
Inspection Services $ 50,000
Project Contingency $ 80,000
Total Estimated Construction Cost $1,330,000
There are sufficient funds for the project in the capital program, and no additional appropriation is needed for this project.

ATTACHMENT

1. Resolution

RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE 2023

PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENT

PROJECT AND AUTHORIZE ADVERTISEMENT FOR A FORMAL BID
WHEREAS, the Public Works Director of the Town of Los Altos Hills recommends that the project plans and specifications for the 2023 Pavement Rehabilitation and Drainage Improvement Project be approved by Council; and WHEREAS, the Public Works Director recommends that the City Council authorize staff to advertise the project for formal bids.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The project plans and specifications as described in the staff report to the City Council for the agenda item are hereby approved.

2. The Public Works Department is authorized to advertise the 2023 Pavement Rehabilitation and Drainage Improvement Project for a formal bids.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of April 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
ATTEST:
______________________________
Deborah L. Padovan, City Clerk
Attachment 1

From: Deborah Padovan
To: Emina Steta
Subject: Fwd: April 20, 2023 AGENDA ITEM #4.H 2023 PAVEMENT REHABILITATION Date: Monday, April 17, 2023 6:48:09 PM
Please post as a supplemental to Item 4.H. Thank you.

Sent from my iPad
Begin forwarded message:

From: WooJae Kim <[email protected]>
Date: April 17, 2023 at 8:01:11 PM EDT
To: BCC - Allan Epstein <
Cc: Peter Pirnejad <[email protected]>, John Chau <[email protected]>, Deborah Padovan
<[email protected]>
Subject: RE: April 20, 2023 AGENDA ITEM #4.H 2023 PAVEMENT

REHABILITATION
Hi Allan,
Thank you for your detail review and analysis of the agenda item. Please see below for the responses from Public Works.

Regards,
WooJae
From: allan epstein
Sent: Monday, April 17, 2023 1:15 AM
To: WooJae Kim <[email protected]>; John Chau <[email protected]> Cc: Peter Pirnejad <[email protected]>
Subject: April 20, 2023 AGENDA ITEM #4.H 2023 PAVEMENT REHABILITATION April 20, 2023
AGENDA ITEM #4.H
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2023 PAVEMENT

REHABILITATION AND DRAINAGE IMPROVEMENT PROJECT AND AUTHORIZING STAFF

TO ADVERTISE FOR A FORMAL BID
Hi WooJae, John,
Some comments and recommendations.

1. The staff report states, “Staff prepared the Plans, Specifications, and cost estimates for the project in-house. Staff is recommending that the City Council approve the Plans and Specifications, available on the Town’s website
(https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents)...” No documents were found at this link. - The link should work now.

Supplemental No. 1
AGENDA ITEM #4.H
Distributed 4/18/2023

2. Staff reports in the past have often referenced the most recent Pavement Management System Update (P-TAP). This staff report does not reference the P-TAP report nor in the discussion section provide any basis for the Council to evaluate the expenditure level, or the specific projects selected. – Unit costs from Decision Tree (Appendix E) was used for the PTAP-22 report. These unit costs are outdated and well below the current averages. The budget scenarios would need to be reevaluated once the unit costs are updated.

3. The P-TAP report provides a detailed evaluation of the condition of the streets in Town, and overall Pavement Condition Index (PCI). The most recent report P-TAP 22 was completed in April 2022. Council would have appreciated learning that the “Current weighted network average Pavement Condition Index (“PCI”) of 80 as of March 15, 2022. This PCI rating places the TOWN’s street network condition in “GOOD” (70<=PCI<=100) category.” – Duly noted. These responses can be posted with the 4/20 agenda for Council’s consideration.

4. The P-TAP report also provides detailed multiple maintenance and rehabilitation budget cost scenarios for the next five years specifying the service to be performed on each street each year. It outlines the estimated cost of each of these scenarios. The report states,
“To maintain the average network PCI of 80, TOWN will need to allocate a total budget of $1.59 million, average annual budget of $318 thousand, for 5 years.” – Again, unit prices used for the report are well below current averages. The budget numbers provided in the PTAP-22 report are unrealistic and well below current estimates. Within the current annual budget of $1.4M, the only Budget Scenarios feasible is “Scenario 3: Maintaining PCI”.

This is far less than the amount proposed. What is the Town’s M&R/PCI goal? - The Town would be in a good position to maintain an average PCI of 80 or above. An annual budget of $1.4M would be a minimum.

5. This year, it is unclear if the staff utilized the recommended scenarios in the P-TAP report in selecting the streets to be repaired and the work to be performed. How were the streets selected and the work determined to be necessary? – Street list was generated from the MTC’s StreetSaver application with additional streets from work orders. What will the average PCI index be after the 2023 Pavement Rehabilitation and Drainage Improvement Project is completed? – Staff anticipates an average PCI to remain at around 80. PCI for street segments decrease annually. As of 4/16/2023, Town’s PCI average is 78.

6. P-TAP 22 was performed by Adhara Systems, Inc. Comments about their report. a. Report does not contain a PCI Summary: Sorted by Street Name (Alphabetical) – noted.
b. Report does not contain a PCI Summary: Sorted by PCI (Descending) – noted.
c. The Decision Tree for Maintenance and Rehabilitation- Unit costs were not updated and are the same as those used in the 2019 report. As a result, estimated costs are likely understated. Why weren’t unit costs updated before running the report? Road repair also requires road restriping and monument and manhole cover raising. How are these costs reflected in the cost estimates. – Normally, auxiliary operations to M&R should be reflected in the unit costs. It is unclear why the unit costs were not updated as part of the PTAP-22.
d. Current condition. The report states there are two streets in poor condition. Which streets and are they being addressed this year. - Delson Court and Deerfield Drive were rehabilitated last year. e. The report states there is an Appendix G, but it was not attached to the report provided. Please provide Appendix G. – Appendix G may be referring to Appendix F. Staff to confirm with Adhara Systems. f. The report contains the following statement, “Prior to inspection data

entry, inspection data of sections received M&R in 2020 and 2021 were excluded’” The meaning and effect of this statement is unclear. – The pavement survey inspection data for M&R segments recently completed are excluded. PCI’s for those segments are updated and depreciated automatically by the StreetSaver program.
g. See comments in Sectiom 10 of the report on Page 19. Action>

7. The road into Westwind Barn continues to deteriorate. Town may wish to add this street to its future project list. – Staff will consider adding the road into WWB in a future project list.

The staff report would be more informative and provide the Council with necessary decision-making data if the above questions/comments were addressed. Without this information, Council decision is simply a rubber stamp.

Hope you find this helpful.

Best,
Allan
Thank you.

Best,
Allan

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE APPLICATION FOR CONSTRUCTION OF 12864 VISCAINO ROAD SANITARY SEWER MAIN EXTENSION AND THE

SEWER CONSTRUCTION AND DEDICATION AGREEMENT
FROM: WooJae Kim, Public Works Director/City Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve the application for construction of 12864 Viscaino Road Sanitary Sewer Main Extension; and

2. Approve the Sewer Construction and Dedication Agreement for the project.

BACKGROUND:

Pursuant to Town Municipal Code Section 6-4.446 “Extension of sewer main facilities”, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer. The Sewer Construction and Dedication Agreement transfers the ownership of the sewer main from the property owners to the Town after the sewer extension is complete.

DISCUSSION:

The property owner of 12864 Viscaino Road wishes to connect to Town’s sanitary sewer system by constructing a new eight-inch gravity sewer main within the public right of way on Viscaino Road between Canario Way and La Cresta Drive. The new sewer main is about 940 ft long and will connect to an existing manhole located in front of 12882 Viscaino Road on the west side.

Staff has reviewed and approved the sewer application and design of the proposed sewer main extension. The construction for the project is expected to commence after the City Council adopts the resolution (Attachment 1), and once an encroachment permit is issued by the Town.

The Sewer Construction and Dedication Agreement (Attachment 2) is to ensure that the ownership and maintenance responsibilities of the newly constructed sewer main are properly transferred to the Town.

ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines.

AGENDA ITEM #4.I
W.K.

P.P.

Staff Report to City Council Page 2
12864 Viscaino Road Sanitary Sewer Main Extension
April 20, 2023
2 2023 CITY COUNCIL WORK PLAN:

This action was not identified on the 2023 City Council Work Plan, but it supports the council priorities to “Maintain Quality of Life” and “Protect and Maintain Infrastructure.” FISCAL IMPACT:

There is no immediate fiscal impact associated with this recommendation. The sewer main will be installed per Town standards at the expense of the property owners. The newly constructed sewer main will become the Town’s asset, and the Town will assume maintenance responsibilities for the new sewer main.

ATTACHMENTS

1. Resolution

2. 12864 Viscaino Road Sewer Construction and Dedication Agreement

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE APPLICATION FOR CONSTRUCTION OF 12864 VISCAINO

ROAD SANITARY SEWER MAIN EXTENSION AND THE SEWER CONSTRUCTION

AND DEDICATION AGREEMENT
WHEREAS, pursuant to Los Altos Hills Municipal Code Section 6-4.446, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer; and
WHEREAS, the Town of Los Altos Hills received an application from the property owners at 12864 Viscaino Road for construction of the 12864 Viscaino Road Sanitary Sewer Main Extension at applicant’s sole cost and expense for the benefit of applicant; and WHEREAS, the applicant desires to dedicate the 12864 Viscaino Road Sanitary Sewer Main Extension to the Town upon completion of construction; and WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, the City Engineer has reviewed the application and plans for the project, and recommends that the Council approve the application and the Sewer Construction and Dedication Agreement for the proposed sewer improvements.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby:

1. Approve the application for construction of the 12864 Viscaino Road Sanitary Sewer Main Extension.

2. Approve the Sewer Construction and Dedication Agreement for the 12864 Viscaino Road Sanitary Sewer Main Extension.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of April 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
Attachment 1

ATTEST:
______________________________
Deborah Padovan, City Clerk

1 SEWER CONSTRUCTION AND DEDICATION AGREEMENT
THIS SEWER CONSTRUCTION AND DEDICATION AGREEMENT (this
“Agreement”) is entered into as of __________, 2023, (“Effective Date”) by and between AJAY AND MONALI SHAH (“Applicants”), and the TOWN OF LOS ALTOS HILLS (“Town”), a California municipal corporation (collectively, the “Parties” and individually as “Party”).

R E C I T A L S
A. Applicants are the owners of certain property located at 12864 Viscaino Road (APN 175-55-004) in the Town of Los Altos Hills, County of Santa Clara, State of California.

B. Applicants propose to construct a sanitary sewer main extension on Viscaino Road to serve Applicant’s property at 12864 Viscaino Road. The location of the proposed sewer main is anticipated to locate on Viscaino Road and more particularly described in Exhibit A attached hereto and incorporated herein by this reference (“12864 Viscaino Road Sanitary Sewer Main Extension” or “Project”).

C. The plans and specifications and plans for the Project are more particularly described on Exhibit B attached hereto and incorporated herein by this reference (“Plans and Specifications”).

D. Section 6-4.446 of the Los Altos Hills Municipal Code provides that sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer, at applicant’s cost.

E. Applicants desire to construct the Project at Applicants’ sole cost and expense and for the benefit of residents on Viscaino Road, including the Applicants, but does not intend to include any additional present or future users to utilize the extension aside from the present and future owners of the Properties.

F. Upon completion of construction, Applicants further desire to dedicate and the Town desires to accept, the 12864 Viscaino Road Sanitary Sewer Main Extension to the Town, subject to final inspection by the Town.

G. It is the intention of the Parties to set forth the terms and conditions on which Applicants shall construct and dedicate the 12864 Viscaino Road Sanitary Sewer Main Extension to the Town and reimburse the Town for all related costs.

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Construction. Applicants shall construct the Project at their sole cost and expense, and in accordance with approved Plans and Specifications attached hereto and incorporated herein as Exhibit B, and in conformity with all applicable federal, state and local laws, rules, ordinances and Attachment 2

2 regulations, including the Los Altos Hills Municipal Code. Applicants shall be required to obtain an encroachment permit from the Town and comply with all applicable terms and conditions of such permit, and shall also be responsible for obtaining any and all other required permits and other governmental approvals necessary for the construction and installation of the Project. If Applicants fail to construct the Project in accordance with this Agreement, such failure shall constitute a breach of the Applicants’ obligations herein and the Town shall be entitled to enforce the Applicants’ bond or security as provided in Section 5 below.

2. Timing of Construction. Applicants shall complete construction of the Project no later than December 31, 2024.

3. Inspection and Acceptance by the Town. Upon completion of construction the Project by Applicants, the Town shall have the right to inspect, measure, survey, and test the Project for compliance with the approved plans and specifications.

4. Dedication. Upon final inspection and approval by the Town of the Project, Applicants shall deliver to the Town an irrevocable offer of dedication substantially in the same form set forth on Exhibit C attached hereto (“IOD”) offering the 12864 Viscaino Road Sanitary Sewer Main Extension to the Town; provided, however, the IOD shall be subject to, and not allow acceptance by the Town until, all of the conditions precedent in Sections 1-3 above are satisfied.

5. Provision of Security. Applicants agree to guarantee the completion of the Project and, as security for that guarantee, Applicants shall provide the Town with security, in the form of a cashier’s check or bond, no more than one hundred percent (100%) of the estimated cost of constructing the Project as approved by the City Engineer. The Town shall release the security for completion of the sewer extension upon final inspection and approval by the Town. Applicants shall also file with the City a two (2) year warranty bond or equivalent security in a form and in an amount, and with a surety acceptable to City, to warrant the Project against any defective work or labor done or defective materials furnished following the Project being accepted by the Los Altos Hills City Council.

6. Responsibility of Applicant. Applicants acknowledge and agree that they shall be responsible for the construction, maintenance, upkeep and any issues relating to the condition of the Project until such time that the sewer line has been dedicated to and accepted by the Town. Upon acceptance of dedication by the Town, the Applicants shall not have responsibility for the 12864 Viscaino Road Sanitary Sewer Main Extension line.

7. Indemnity. Applicants agree to indemnify, defend (with counsel approved by Town) and hold the Town and its respective elected and appointed officers, officials, employees, agents, consultants, and contractors (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, Applicants’ performance of their obligations under this Agreement prior to the Town approving and accepting dedication of the 12864 Viscaino Road Sanitary Sewer Main Extension.

Applicants’ indemnification obligations set forth in this Section shall not apply to the extent of Claims arising from the gross negligence or willful misconduct of the Indemnitees.

3 8. Waiver of Claims for Potential Subsequent Users and Reimbursements. Applicants hereby on behalf of themselves and their respective successors and assigns, knowingly and voluntarily release and forever discharge, to the full extent permitted by law, the Town, of and from, any and all claims, actions, causes of action, demands, rights, damages, costs, expenses, including attorney’s fees, and compensation whatsoever, relating to any potential subsequent sewer users of the 12864 Viscaino Road Sanitary Sewer Main Extension line, including any claims to collect any future sewer future user fees and reimbursements. Applicants further agree not to sue, file a claim, or institute any other proceedings against the Town for any and all liability, claims, loss, damages, expenses and costs related to any claim that may be filed for the collection of subsequent sewer user reimbursements or fees.

9. Cost Reimbursement. Applicants assume full responsibility for all costs incurred by the Town in relation to the administration of this Agreement, including, but not limited to, charges for outside consultants such as the Town's consulting engineer and the City Attorney, among others. A Cost Reimbursement Agreement will be considered before acceptance of the Project.

10. Defaults. In the event a Party believes another Party has breached any provision of this Agreement, the non-defaulting Party shall give written notice to the defaulting Party specifying the grounds of the alleged breach. The defaulting Party shall have thirty (30) days to cure the alleged breach or begin cure if the breach cannot be cured within thirty (30) days and shall diligently continue to cure until complete. In the event a breach is not cured within the time provided or fails to diligently continue to cure, the defaulting party shall be deemed in default.

11. Amendment. This Agreement or any portion hereof may be amended or modified, except where otherwise provided in this Agreement, only by mutual consent of the Parties in writing.

12. Termination. This Agreement shall automatically terminate upon the Town accepting the dedication of the 12864 Viscaino Road Sanitary Sewer Main Extension. After termination, the Parties shall execute such additional documents as are reasonably required by a title company to remove this Agreement as an encumbrance.

13. Successors and Assigns. The covenants, obligations and agreements contained in this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, personal representatives, successors and assigns, successors-in-interest, as the case may be.

14. Notices. All written notices required to be given pursuant to the terms hereof shall be sent by (a) personal delivery, (b) a nationally recognized overnight courier service, or (c) United States first class mail, registered or certified return receipt requested and postage prepaid as expressly provided herein.

All notices shall be addressed as follows:

To Town: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attn: City Manager

4 To Applicants: Ajay and Monali Shah
12864 Viscaino Road,
Los Altos Hills, CA 94022
The foregoing addresses may be changed by written notice. All notices shall be deemed received upon receipt or the date indicated on any return receipt or other receipt of delivery.

15. Entire Agreement. This Agreement contains the entire understanding of the parties and supersedes any and all other written or oral understandings.

16. No Beneficiaries. No third party, individual, organizations, persons or entity besides the Parties to this Agreement has any rights or remedies under this Agreement.

17. Incorporation. The recitals set forth above and exhibits attached hereto and referred to herein are incorporated into this Agreement.

18. Governing Law. This Agreement shall be enforced and interpreted under California’s laws and judicial decisions without giving effect to its conflicts of law provisions.

19. Headings. Section headings are for reference purposes only and do not affect this Agreement.

20. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.

This Agreement may be delivered to the all Parties by facsimile or other form of electronic transmission.

21. Severability. If any part of this Agreement is invalid or unenforceable, then the remainder of this Agreement shall remain valid and enforceable and in force and effect.

22. No Waiver. A waiver by any Party of a default by another Party is only effective against a Party that waives such default in writing and shall not be construed as a waiver of any other default.

23. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written by their duly authorized representatives.

APPLICANTS
By:

12864 Viscaino Road Property Owners
Ajay and Monali Shah

5 TOWN OF LOS ALTOS HILLS
By:

Peter Pirnejad
City Manager
APPROVED AS TO FORM:

Steve Mattas
City Attorney
ATTEST:

City Clerk

EXHIBIT “A”
-1-

EXHIBIT A
P.M. 665-M-5
[see attached]

EXHIBIT “B”
-1-

EXHIBIT B

PLANS AND SPECIFICATIONS
[see attached]

TITLE SHEET STANDARD DETAILS SHEET 1 SHEET INDEX
TITLE SHEET 535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO. not to scale

PURISSIMA RD

VISCAINO RD

VISCAINO PL

CANARIO WAY

ROBLE LADERA RD

LA CRESTA DR

PURISSIMA RD
VISCAINO RD TOWN OF LOS ALTOS HILLS BENCHMARK NO. 19 LOCATED AT THE SOUTHERLY END OF THE CONCRETE HEADWALL AT THE NORTHEASTERLY CORNER OF THE INTERSECTION OF PURISSIMA AND VISCASINO ROADS. ELEVATION =310.51' (NAVD88) PRIVATE SEWER LATERAL PROFILE SEWER MAIN PLAN AND PROFILE LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE SHEET 2 SHEET 3 SHEET 4 SHEET 5 SHEET 6 STANDARD DETAILS SHEET-1 1 - PLAN FOR THE IMPROVEMENT OF SANITARY SEWER EXTENSION TO 12864 VISCAINO DRIVE LOS ALTOS HILLS , CA. BENCHMARK SITE * SPECIAL NOTE: AT UTILITY CROSSINGS, VERIFY LOCATION OF CONFLICTING UTILITY IN THE FIELD SUFFICIENTLY IN ADVANCE OF TRENCHING TO ALLOW ADJUSTMENTS IN GRADE TO BE MADE. NOTICE TO CONTRACTORS * SPECIAL NOTE: SHEET 7 SHEET 8 SEWER MAIN PLAN AND PROFILE TOWN OF LOS ALTOS CONSTRUCTION STANDARDS TOWN OF LOS ALTOS CONSTRUCTION STANDARDS TRAFFIC CONTROL GENERAL NOTES TRAFFIC CONTROL STAGE 2 SHEET 9 SHEET 10 TRAFFIC CONTROL STAGE 2 SHEET 11

535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE SHEET-2 2 -

TOWN OF LOS ALTOS

CONSTRUCTION

STANDARDS

535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE SHEET-3 3 -

TOWN OF LOS ALTOS

CONSTRUCTION

STANDARDS

Δ SHEET-4
4 -
LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

MATCH LINE SEE SHEET 5 @ STA. 4+80.00
MATCH LINE SEE SHEET 5 @ STA. 4+80.00

SEWER MAIN PLAN

AND PROFILE
1 PLANS REVIEW COMMENTS 2/27/23
1 1 Permit No: SR23-0005
Melissa Elian, Assistant EngineerTown of Los Altos HillsFebruary 27, 2023

TRAFFIC CONTROL SHALL BEADJUSTED AS NEEDED BY THETOWN OF LOS ALTOS HILLS

SHEET-5 5 -
LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

MATCH LINE SEE SHEET 4 @ STA. 4+80
MATCH LINE SEE SJEET 4 @ STA. 4+80

SEWER MAIN PLAN
AND PROFILE ABANDOMENT OF SEPTIC TANK: 1 PLANS REVIEW COMMENTS 2/27/23 1 1 SEWER AND WATER CROSSING TO HAVE MINIMUM 1 FT VERTICAL CLEARANCE 1 Permit No: SR23-0005, & SR23-0006 Melissa Elian, Assistant EngineerTown of Los Altos HillsFebruary 27, 2023

TRAFFIC CONTROL SHALL BEADJUSTED AS NEEDED BY THETOWN OF LOS ALTOS HILLS

SHEET-6
6 -
LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

SEWER LATERAL

PROFILE

SHEET-8
8 -
STANDARD DETAILS LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO. INSIDE DROP MANHOLE - DETAIL TOWN OF LOS ALTOS HILLS STANDARD DETAILS WILLSUPERCEDE. PLEASE REACH OUT TOPUBLIC WORKSDEPARTMENT FORLIGHTWEIGHT MANHOLE LIDDETAIL.

535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO.

LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE SHEET-9
9 -

TRAFFIC CONTROL

GENERAL NOTES
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SHEET-10 10
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LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO. TRAFFIC CONTROL
STAGE 1 LEGEND TRAFFIC CONTROL STAGE 1

SHEET-11 11
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LOS ALTOS HILLS, CA.

A.P.N. 175-55-004
12864 VISCAINO DRIVE
535 WEYBRIDGE DRIVE
SAN JOSE CA, 95123
TEL: (408) 348-7813

NNR ENGINEERING
SERVICES CO. TRAFFIC CONTROL
PHASE 2 LEGEND TRAFFIC CONTROL STAGE 2

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Lands of _______________)
THIS DEDICATION is made this _____ day of _______________, 202_, by ________________________________________ (“Owners”), the owners of the property located at 12864 Viscaino Road Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 1. Owners do hereby offer to dedicate to Town a sewer main extension located at _______________, situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit attached hereto (“Dedication”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows:

-2-
OWNERS:

Date: _____________ ____________________________
Ajay Shah and Monali
12864 Viscaino Road Property Owners
TOWN OF LOS ALTOS HILLS:

Date: _____________ ______________________________
Linda G. Swan, Mayor
ATTEST:
_____________________________
Deborah L. Padovan, City Clerk

TOWN OF LOS ALTOS HILLS
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE APPLICATION FOR CONSTRUCTION OF 25605 FERNHILL DRIVE SANITARY SEWER MAIN EXTENSION AND THE

SEWER CONSTRUCTION AND DEDICATION AGREEMENT
FROM: WooJae Kim, Public Works Director/City Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve the application for construction of 25605 Fernhill Drive Sanitary Sewer Main Extension; and

2. Approve the Sewer Construction and Dedication Agreement for the project.

BACKGROUND:

Pursuant to Town Municipal Code Section 6-4.446 “Extension of sewer main facilities”, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer. The Sewer Construction and Dedication Agreement transfers the ownership of the sewer main from the property owners to the Town once the sewer extension is complete.

DISCUSSION:

The property owners of 25605 Fernhill Drive wish to connect to Town’s sanitary sewer system by constructing a new eight-inch gravity sewer main within the public right of way on Fernhill Drive, south of the intersection of Camino Hermoso Drive and Ravensbury Avenue to the end of Fernhill Drive. The new sewer main is about 1,230 feet long and will connect to an existing manhole located south of the intersection of Camino Hermoso Drive and Ravensbury Avenue.

Staff has reviewed and approved the sewer application and the sewer main extension design drawings for the proposed sewer main extension. The construction for the project is expected to commence after the City Council adopts the resolution (Attachment 1), and once an encroachment permit is issued by the Town.

The Sewer Construction and Dedication Agreement (Attachment 2) is to ensure that the ownership and maintenance responsibilities of the newly constructed sewer main are properly transferred to the Town.

ENVIRONMENTAL REVIEW:

AGENDA ITEM #4.J
April 20, 2023
W.K.

P.P.

Staff Report to City Council Page 2
25605 Fernhill Drive Sanitary Sewer Main Extension
April 20, 2023
2 This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2023 CITY COUNCIL WORK PLAN:

This action was not identified on the 2023 City Council Work Plan, but it supports the council priorities to “Maintain Quality of Life” and “Protect and Maintain Infrastructure.” FISCAL IMPACT:

There is no immediate fiscal impact associated with this recommendation. The sewer main will be installed per Town standards at the expense of the property owners. The newly constructed sewer main will become the Town’s asset, and the Town will assume maintenance responsibilities for the new sewer main.

ATTACHMENTS

1. Resolution

2. 25605 Fernhill Drive Sewer Construction and Dedication Agreement

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE APPLICATION FOR CONSTRUCTION OF 25605 FERNHILL

DRIVE SANITARY SEWER MAIN EXTENSION AND THE SEWER CONSTRUCTION

AND DEDICATION AGREEMENT
WHEREAS, pursuant to Los Altos Hills Municipal Code Section 6-4.446, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer; and
WHEREAS, the Town of Los Altos Hills received an application from the property owners at 25605 Fernhill Drive for construction of the 25605 Fernhill Drive Sanitary Sewer Main Extension at applicant’s sole cost and expense for the benefit of applicant; and WHEREAS, the applicant desires to dedicate the 25605 Fernhill Drive Sanitary Sewer Main Extension to the Town upon completion of construction; and WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, the City Engineer has reviewed the application and plans for the project, and recommends that the Council approve the application and the Sewer Construction and Dedication Agreement for the proposed sewer improvements.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby:

1. Approve the application for construction of the 25605 Fernhill Drive Sanitary Sewer Main Extension.

2. Approve the Sewer Construction and Dedication Agreement for the 25605 Fernhill Drive Sanitary Sewer Main Extension.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of April 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
Attachment 1

ATTEST:
______________________________
Deborah Padovan, City Clerk

1 SEWER CONSTRUCTION AND DEDICATION AGREEMENT
THIS SEWER CONSTRUCTION AND DEDICATION AGREEMENT (this
“Agreement”) is entered into as of __________, 2023, (“Effective Date”) by and between BIDER DAVID AND JULIANNE F TRUSTEE (“Applicants”), and the TOWN OF LOS ALTOS HILLS (“Town”), a California municipal corporation (collectively, the “Parties” and individually as “Party”).

R E C I T A L S
A. Applicants are the owners of certain property located at 25605 Fernhill Drive (APN 336-40-071) in the Town of Los Altos Hills, County of Santa Clara, State of California.

B. Applicants propose to construct a sewer main extension on Fernhill Drive to serve Applicant’s property at 25605 Fernhill Drive. The location of the proposed sewer main is anticipated to locate on Fernhill Drive and more particularly described in Exhibit A attached hereto and incorporated herein by this reference (“25605 Fernhill Drive Sanitary Sewer Main Extension” or “Project”).

C. The plans and specifications and plans for the Project are more particularly described on Exhibit B attached hereto and incorporated herein by this reference (“Plans and Specifications”).

D. Section 6-4.446 of the Los Altos Hills Municipal Code provides that sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer, at applicant’s cost.

E. Applicants desire to construct the Project at Applicants’ sole cost and expense and for the benefit of residents on Fernhill Drive, including the Applicants, but does not intend to include any additional present or future users to utilize the extension aside from the present and future owners of the Properties.

F. Upon completion of construction, Applicants further desire to dedicate and the Town desires to accept, the 25605 Fernhill Drive Sanitary Sewer Main Extension to the Town, subject to final inspection by the Town.

G. It is the intention of the Parties to set forth the terms and conditions on which Applicants shall construct and dedicate the 25605 Fernhill Drive Sanitary Sewer Main Extension to the Town and reimburse the Town for all related costs.

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Construction. Applicants shall construct the Project at their sole cost and expense, and in accordance with approved Plans and Specifications attached hereto and incorporated herein as Exhibit B, and in conformity with all applicable federal, state and local laws, rules, ordinances and Attachment 2

2 regulations, including the Los Altos Hills Municipal Code. Applicants shall be required to obtain an encroachment permit from the Town and comply with all applicable terms and conditions of such permit, and shall also be responsible for obtaining any and all other required permits and other governmental approvals necessary for the construction and installation of the Project. If Applicants fail to construct the Project in accordance with this Agreement, such failure shall constitute a breach of the Applicants’ obligations herein and the Town shall be entitled to enforce the Applicants’ bond or security as provided in Section 5 below.

2. Timing of Construction. Applicants shall complete construction of the Project no later than December 31, 2024.

3. Inspection and Acceptance by the Town. Upon completion of construction the Project by Applicants, the Town shall have the right to inspect, measure, survey, and test the Project for compliance with the approved plans and specifications.

4. Dedication. Upon final inspection and approval by the Town of the Project, Applicants shall deliver to the Town an irrevocable offer of dedication substantially in the same form set forth on Exhibit C attached hereto (“IOD”) offering the 25605 Fernhill Drive Sanitary Sewer Main Extension to the Town; provided, however, the IOD shall be subject to, and not allow acceptance by the Town until, all of the conditions precedent in Sections 1-3 above are satisfied.

5. Provision of Security. Applicants agree to guarantee the completion of the Project and, as security for that guarantee, Applicants shall provide the Town with security, in the form of a cashier’s check or bond, no more than one hundred percent (100%) of the estimated cost of constructing the Project as approved by the City Engineer. The Town shall release the security for completion of the sewer extension upon final inspection and approval by the Town. Applicants shall also file with the City a two (2) year warranty bond or equivalent security in a form and in an amount, and with a surety acceptable to City, to warrant the Project against any defective work or labor done or defective materials furnished following the Project being accepted by the Los Altos Hills City Council.

6. Responsibility of Applicant. Applicants acknowledge and agree that they shall be responsible for the construction, maintenance, upkeep and any issues relating to the condition of the Project until such time that the sewer line has been dedicated to and accepted by the Town. Upon acceptance of dedication by the Town, the Applicants shall not have responsibility for the 25605 Fernhill Drive Sewer Main Extension line.

7. Indemnity. Applicants agree to indemnify, defend (with counsel approved by Town) and hold the Town and its respective elected and appointed officers, officials, employees, agents, consultants, and contractors (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, Applicants’ performance of their obligations under this Agreement prior to the Town approving and accepting dedication of the 25605 Fernhill Drive Sanitary Sewer Main Extension. Applicants’ indemnification obligations set forth in this Section

3 shall not apply to the extent of Claims arising from the gross negligence or willful misconduct of the Indemnitees.

8. Waiver of Claims for Potential Subsequent Users and Reimbursements. Applicants hereby on behalf of themselves and their respective successors and assigns, knowingly and voluntarily release and forever discharge, to the full extent permitted by law, the Town, of and from, any and all claims, actions, causes of action, demands, rights, damages, costs, expenses, including attorney’s fees, and compensation whatsoever, relating to any potential subsequent sewer users of the 25605 Fernhill Drive Sanitary Sewer Main Extension line, including any claims to collect any future sewer future user fees and reimbursements. Applicants further agree not to sue, file a claim, or institute any other proceedings against the Town for any and all liability, claims, loss, damages, expenses and costs related to any claim that may be filed for the collection of subsequent sewer user reimbursements or fees.

9. Cost Reimbursement. Applicants assume full responsibility for all costs incurred by the Town in relation to the administration of this Agreement, including, but not limited to, charges for outside consultants such as the Town's consulting engineer and the City Attorney, among others. A Cost Reimbursement Agreement will be considered before acceptance of the Project.

10. Defaults. In the event a Party believes another Party has breached any provision of this Agreement, the non-defaulting Party shall give written notice to the defaulting Party specifying the grounds of the alleged breach. The defaulting Party shall have thirty (30) days to cure the alleged breach or begin cure if the breach cannot be cured within thirty (30) days and shall diligently continue to cure until complete. In the event a breach is not cured within the time provided or fails to diligently continue to cure, the defaulting party shall be deemed in default.

11. Amendment. This Agreement or any portion hereof may be amended or modified, except where otherwise provided in this Agreement, only by mutual consent of the Parties in writing.

12. Termination. This Agreement shall automatically terminate upon the Town accepting the dedication of the 25605 Fernhill Drive Sanitary Sewer Main Extension. After termination, the Parties shall execute such additional documents as are reasonably required by a title company to remove this Agreement as an encumbrance.

13. Successors and Assigns. The covenants, obligations and agreements contained in this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, personal representatives, successors and assigns, successors-in-interest, as the case may be.

14. Notices. All written notices required to be given pursuant to the terms hereof shall be sent by (a) personal delivery, (b) a nationally recognized overnight courier service, or (c) United States first class mail, registered or certified return receipt requested and postage prepaid as expressly provided herein.

4 All notices shall be addressed as follows:

To Town: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attn: City Manager
To Applicants: Bider David and Julianne F Trustee
25605 Fernhill Drive,
Los Altos Hills, CA 94022
The foregoing addresses may be changed by written notice. All notices shall be deemed received upon receipt or the date indicated on any return receipt or other receipt of delivery.

15. Entire Agreement. This Agreement contains the entire understanding of the parties and supersedes any and all other written or oral understandings.

16. No Beneficiaries. No third party, individual, organizations, persons or entity besides the Parties to this Agreement has any rights or remedies under this Agreement.

17. Incorporation. The recitals set forth above and exhibits attached hereto and referred to herein are incorporated into this Agreement.

18. Governing Law. This Agreement shall be enforced and interpreted under California’s laws and judicial decisions without giving effect to its conflicts of law provisions.

19. Headings. Section headings are for reference purposes only and do not affect this Agreement.

20. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.

This Agreement may be delivered to the all Parties by facsimile or other form of electronic transmission.

21. Severability. If any part of this Agreement is invalid or unenforceable, then the remainder of this Agreement shall remain valid and enforceable and in force and effect.

22. No Waiver. A waiver by any Party of a default by another Party is only effective against a Party that waives such default in writing and shall not be construed as a waiver of any other default.

23. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing.

5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written by their duly authorized representatives.

APPLICANTS
By:

25605 Fernhill Drive Property Owners
Bider David and Julianne F Trustee

TOWN OF LOS ALTOS HILLS
By:

Peter Pirnejad
City Manager
APPROVED AS TO FORM:

Steve Mattas
City Attorney
ATTEST:

City Clerk

EXHIBIT “A”
-1-

EXHIBIT A
Sanitary Sewer Main Extension SS-1.3
[see attached]

STOP

EXHIBIT “B”
-1-

EXHIBIT B

PLANS AND SPECIFICATIONS
[see attached]

STOP
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

REQUIRED DRAINAGE INSPECTIONS

THE TOWN OF LOS ALTOS HILLS REQUIRES LEA & BRAZE
ENGINEERING, INC. TO INSPECT ALL STORM DRAINAGE AS IT
IS INSTALLED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO
CONTACT LEA & BRAZE ENGINEERING, INC. PRIOR TO START

OF CONSTRUCTION TO SET UP A PRE-CONSTRUCTION
MEETING, AND TO CALL AT LEAST 48 HOURS IN ADVANCE OF
ANY INSPECTIONS. PIPES ARE TO REMAIN UNCOVERED
UNTIL AN INSPECTION OCCURS.

POINT OF CONTACT:

PETER CARLINO
LEA & BRAZE ENGINEERING, INC.
(510)887-4086 [email protected]

“ ” ” “ ” ” “ ” ” “ ” ”

·····

STOP

STOP

DATUM ELEV
385.00
STOP
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

STOP

DATUM ELEV
385.00
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

STOP

DATUM ELEV
385.00
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

STOP
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

STOP
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

STOP

DATUM ELEV
385.00
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Lands of _______________)
THIS DEDICATION is made this _____ day of _______________, 202_, by ________________________________________ (“Owners”), the owners of the property located at 25605 Fernhill Drive Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 1. Owners do hereby offer to dedicate to Town a sewer main extension located at _______________, situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit attached hereto (“Dedication”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows:

-2-
OWNERS:

Date: _____________ ____________________________
Bider David and Julianne F Trustee
25605 Fernhill Drive Property Owners
TOWN OF LOS ALTOS HILLS:

Date: _____________ ______________________________
Linda G. Swan, Mayor
ATTEST:
_____________________________
Deborah L. Padovan, City Clerk

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH FULL CIRCLE CATERING FOR

TOWN PICNIC
FROM: Sarah Robustelli, Community Services Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Resolution Authorizing the City Manager to enter into an Agreement with Full Circle Catering for Town Picnic lunches in the amount not to exceed $42,000.

BACKGROUND:

The Town Picnic was an event developed by the Community Relations Committee. The inaugural Los Altos Hills Town Picnic took place in 1998 at Purissima Park.  At the first Picnic only ice cream was served, and a Santa Clara County Fire Department ladder truck was onsite for public engagement and education.

From 1999 to 2012 the Santa Clara County Fire Fighters Union volunteered their firepits to cook, prepare, and serve BBQ for the cost of the food to the Town. They served hotdogs, chicken, and veggie burgers. Based on the Town Picnic reports provided by the Community Relations Committee, as of 2003 there were over 1,000 attendees.

Between 2013 and 2019 the Town contracted with Maverick’s Catering for a similar onsite barbecue menu and servers. In that time the event grew to up to 2,000 attendees.

In 2020, Town Picnic was cancelled due to COVID-19. In 2021, given continuing pandemic restrictions, a classic car show was held in its place. Since the pandemic, Mavericks stopped catering and given the 2021 event was much smaller the Town opted to go with a food truck rather than a catering service.

At last year’s picnic there was a shared desire to return to the pre-pandemic format. Staff went through the informal bidding process, reviewed the proposals, and came to a similar conclusion to the Community Relations Committee. Full Circle Catering was the most responsive bid and had a proposal that demonstrated a willingness and ability to meet the demands of the community and committee. The City Council approved Full Circle Catering for last year’s Town Picnic Caterer.

The 2022 Town Picnic was well attended, and staff received a lot of positive feedback about the event bringing the community together. The event has become a flagship tradition that is special to the Town as it is limited to Los Altos Hills residents and hosts over 20 AGENDA ITEM #4.K
S.R.

P.P.

Staff Report
Town Picnic Catering
April 20, 2023 Page 2
percent of the population. The food is the largest cost to the Town Picnic and allocates over 50 percent of the budget.

DISCUSSION:

Based on the feedback from the Community Relations Committee staff reached out to Full Circle Catering, Chef Chu, and the Party Helpers for quotes.

Full Circle Catering was the 2022 Town Picnic caterer. Their quote addresses feedback the staff and the committee received from last year’s event. The only negative feedback was on the quality and portion size of the chicken. Their quote addresses the increasing the chicken portion size, addressing the dryness, while not over dressing it in barbecue sauce.

The Party Helpers catered the Newcomers Welcoming Reception and the TEDx events.

We have received positive feedback; however, their pricing comes in roughly $20,000 higher than Full Circle Catering.

Chef Chu is well known throughout Town and catered the Recognition City Council Meeting and Reception in December. They quoted $40 per person and expressed concerns about serving that amount of people for the Town Picnic.

A table summary is provided below for 2,000 attendees:

Vendor
Food
Per
Person
Total Cost
Per
Person
Food
Costs
Staff/Service
Charges/
Equipment
Rental
Taxes Total Cost
Full Circle
Catering  $15.63 $20.81 $31,260 $6,877 $3,480 $41,617
The Party
Helpers $22 $31 $44,000 $12,956 $5,199 $62,175
Chef Chu $40  $80,000
At the January 12, 2023, Community Relations Committee meeting, the Committee voted in favor of working with Full Circle Catering, their minutes are in attachment 2. The Committee was in favor of Full Circle Catering because it directly aids the program and operation of Hunger at Home, which is the parent company that serves as conduit between the business and nonprofit communities to channel excess food and surplus goods to homeless and hungry individuals and families.

The Town adjusts the food quantities based on actual RSVPs.  Town staff will modify the quantities with the caterer as the Town Picnic approaches. In attachment 3, find an agreement not to exceed $42,000. This amount takes into consideration if the Town were to receive 2,000 attendees.

Staff Report
Town Picnic Catering
April 20, 2023 Page 3
Full Circle Catering was the most responsive bidder and aligns with the Town's budget.

Catering the 2022 Town Picnic demonstrates their ability to meet the demands of the community.
2023 CITY COUNCIL STRATEGIC PRIORITIES:

Although this community event was not identified in Council’s priorities for 2023 it aligns with maintaining the quality of life and community character, to better leverage healthy relationships with the community member and maintain rural atmosphere in Town.

ENVIRONMENTAL REVIEW:

The proposed project does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the California Environmental Quality Act (CEQA).

FISCAL IMPACT:

The Town Picnic was identified in the FY2022-23 budget and there is enough funding allocated in the Special Events.

ATTACHMENTS

1. Resolution -23

2. January 12, 2023, Community Relations Committee Special Meeting Minutes

3. Agreement with Full Circle Catering

Attachment 1
RESOLUTION -23

RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN

AGREEMENT WITH FULL CIRCLE CATERING FOR TOWN PICNIC LUNCHES WHEREAS, the City Council 2023 priorities maintaining the quality of life and community character, to better leverage healthy relationships with the community member and maintain rural atmosphere in Town; and
WHEREAS, the Town Picnic aligns with their priorities; and WHEREAS, on the January 12, 2023, the Community Relations Committee voted in favor of working with Full Circle Catering; and
WHEREAS, the Community Relations Committee and staff came to a similar conclusion that Full Circle Catering was the most responsive bid and demonstrated at the 2022 Town Picnic the ability to meet the demands of the community; and
WHEREAS, the scope of work includes serving and catering lunch with the menu of chicken, hot dogs, veggie burgers, vegetarian beans, green salad, and garlic bread for 2000 attendees at the Town Picnic on Sunday, June 4, 2023 from 12:30-4:00pm at Purissima Park; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. Resolution Authorizing the City Manager to enter into an Agreement with Full Circle Catering for Town Picnic lunches
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of April 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

1 Town of Los Altos Hills
Community Relations Committee
Meeting Minutes
Tuesday, January 17, 2023 @ 7 PM
In Person Meeting Parks and Recreation

1. Roll Call; Committee Membership
The regular meeting was called to order at 7:08 PM, by vice chairman April Anair. Present:

Members, Lew Jamison Maddie Cheng, Lana Einschlag, Karen Emerzian, Roy Woolsey. Rajiv Bhateja, chair was not present. Council liaison Lisa Schmidt was not present. Town staff: Sarah Robustelli was present. No associate members were present.

2. Committee secretary by rotation – Lew Jamison

3. Public Comment – None

4. Prior Minutes approval
a. Nov 17, 2022 motion by Karen seconded by Lew. Unanimous approval by members present.
b. Dec 7, 2022 motion by Roy and seconded by Lew. Unanimous approval by members present.

5. Welcoming of Newcomers – Roy Woolsey
Let me start off by giving my report on the newcomers because there were six new residents for December.

And I sent mailing labels for those to count to town hall. And then there were two new residents last September and 11th October. And I sent Deborah the names of those people for mailing the second of letter I sent that a couple weeks ago at the beginning of the month. So who knows what will happen to all that. But that probably leads us into this discussion of the second letter that we approved back in 2017. You know, Karen's initiation, and the council. The committee approved it unanimously and I have no idea of whether Deborah's ever mailed them out.

After a discussion, it was decided that the packets should not go out since they are very large in the amount of documents. It was decided that they will be mailed on request.

A motion was made by April seconded by Maddie that the committee address and stuff the envelops and leave them for the town to mail out.

6. Newcomers March Event - Roy
The invitation will include everyone for the last four years up to January of 2023. We will also invite council members, city manager, town clerk and committee chairs, Sarah will compile the list of invitees which we can review at the February meeting,
Sarah also passed around a sample invitation for the committee to review. The thought about catering is that we purchase the food from Costco and the committee members can help organize it in the council chambers, this will make the cost lower than asking a catering company to cater the event, the discussions are continuing. Since the event is planned for March, we are looking at receiving RSVPs by February 25.

The other suggestion to make registration easier is to use a QR code for the web address of the RSVP. The committee will finalize the menu at the February meeting. It was also suggested that a reminder be sent out about the event and RSVP requirements. We also discussed using town branded cocktail napkins.

7. Town Picnic for 2023 – Sarah
The committee voted to retain Hunger at Home as the caterer for the town picnic, the vote was majority voted yes with one abstention. Sarah will also work with the caterer to ensure that the portions are adequate for adults and perhaps have them make other food suggestions besides chicken. The other topic which was discussed was the beverage area and unless we have a draft beer service, we should purchase Attachment 2

2 beer in cans because we had a difficult time finding church keys. Also, on the same note we have a suggestion to use screw top bottles or boxed wine to make it easier to serv the wine and no need for corkscrews.

Sara will also check with the entertainers we had last year to check their availability for this year.

8. Adjournment
The meeting was adjourned at 8:16 PM
Any writings or documents provided to a majority of the Community Relations Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office located at Town Hall, 26379 Fremont Road, Los Altos Hills during normal business hours.

Minutes prepared by Lew Jamison and April Anair,

TOWN OF LOS ALTOS HILLS April 20, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING SECOND AMENDMENT TO THE

AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE

COLLECTION PROGRAM
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a resolution (Attachment 1) to approve and authorize execution of the Second Amendment (Attachment 2) to the Agreement for Countywide Household Hazardous Waste (HHW) Collection Program with a Town’s new augmentation amount of $20,563 to the Program for Fiscal Year (FY) 2023-24.

BACKGROUND:

The California Integrated Waste Management Act of 1989 (AB939) and subsequent legislations require cities and counties to prepare, adopt, and implement plans to reduce the amount of waste disposal to landfills.

Pursuant to Public Resources Code Section 41901, a city, county, or city and county may impose fees in amounts sufficient to pay the costs of preparing, adopting, and implementing a countywide integrated waste management plan. Public Resource Code Section 41750 requires that the countywide integrated waste management plans contain an HHW element for each city within the county as well as for the unincorporated area.

Since 1992, most cities in the Santa Clara County have contracted with the County of Santa Clara (County) for the Countywide HHW Collection Program, which provides safe, convenient, and economical means for residents to properly dispose of household hazardous wastes to avoid unauthorized or improper disposals that can lead to health or environmental hazards. The program also complies with HHW planning and management requirements under the State law. The household hazardous wastes can include house cleaning products, furniture polish, solvents, oven cleaner, pesticides, oil-based paints, motor oil, antifreeze, fluorescent lamps, batteries, and more.

The County Board of Supervisors (Board) has imposed a Countywide AB939 Implementation Fee (“Fee”) since July 1, 1992, to pay for costs to prepare, adopt, and implement integrated waste management plans and programs that also include HHW program elements. The County collects the Fee on behalf of the fifteen cities, including the Town, and unincorporated area of the County and apportions the Fee according to the terms of the HHW Program agreement.

AGENDA ITEM #4.L
W.K.

P.P.

Staff Report to the City Council Page 2
Second Amendment to the Countywide HHW Collection Program Agreement April 20, 2023
For Fiscal Years 2022, 2023, and 2024 (July 1, 2021 through June 30, 2024), the Board has approved reimposing the Fee at $4.10 per ton of waste landfilled or incinerated in the County; received at any non-disposal or collection facility located within the County and subsequently transported for disposal or incineration outside of the County; collected from any location within the County by a solid waste hauler operating pursuant to a franchise, contract, license, or permit issued by any local jurisdiction and subsequently transported for disposal or incineration outside of the County; and removed from any location in the County by any person or business for disposal or incineration outside the County. The Fee has been $4.10 per ton since FY 2010-11.

The AB939 Implementation Fee is divided into two parts:

1. A Program Fee of $1.50/ton to assist funding the costs of preparing, adopting, and implementing the integrated waste management plan in the fifteen cities and the unincorporated area of the County. Based on the FY 2021-22 total tonnage of waste from Los Altos Hills (3,826 tons), the Town received $5,739 for the implementation of a Waste Management Plan.

2. A HHW Fee of $2.60/ton to provide funding to implement the Countywide HHW Program.

The FY 2021-22 total tonnage of waste from Los Altos Hills generated $9,947 of HHW Fees, which is applied to the Countywide HHW Program.

The AB939 HHW Fee, of $2.60 per ton, is the primary source of funding for Countywide HHW Program services. However, the HHW Fee collected may not be sufficient to cover the HHW Program services costs (Fixed Program Costs, San Jose Facility Use Surcharge, Variable Cost Per Car, and Abandoned Waste Costs). In June 2021, the Town entered into a new three-year agreement with the County for the Countywide HHW Collection Program (Attachment 3). The agreement must be amended annually with a new operating schedule and a new augmentation amount for service levels and costs above what is funded through the AB939 Implementation Fee.

The Fee is based on a four percent level of minimum participation in the HHW Program by Los Altos Hills residents. The First Amendment (Attachment 4) to the HHW Program agreement was executed in June 2022 to increase the Town’s augmented funding by an additional $8,660 for FY 2022-23.

DISCUSSION:

The Countywide HHW Collection Program is a valuable program for Town residents, and it provides for safe disposal of unwanted hazardous household materials. Every year the Town has agreed to augment the HHW Program from the Town’s fund for the purpose of increasing resident participation above the four percent base level of service. In Los Altos Hills, there are a total of 3,132 households, and 4% accounts for roughly 125 households. The County conservatively estimates that approximately 297 households in Los Altos Hills will take advantage of the program in the next fiscal year based on the historic usage data.

The Second Amendment to the Countywide HHW Collection Program Agreement is for the new funding augmentation for FY 2023/24, which is estimated to be $20,563 based on anticipated participation from Town residents and on the estimated amount of waste to be collected from Los Altos Hills. The additional augmentation will enable the Town to provide HHW services to a

Staff Report to the City Council Page 3
Second Amendment to the Countywide HHW Collection Program Agreement April 20, 2023
larger number of households, beyond the 4% minimum participating level, for the upcoming fiscal year. If actual usage of HHW services by Town residents is higher or less than expected, the Town will be billed or refunded accordingly after the close of the fiscal year.

ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), reauthorization of the Countywide AB939 Implementation Fee is a categorical exemption under State CEQA Guidelines Section 15308 and a statutory exemption under Public Resources Code Section 21080(b)(8) and State CEQA Guideline Section 15273.

FISCAL IMPACT
Similar to past years, the FY 2023-24 augmentation fund for the Countywide HHW Collection Program can be budgeted in the Public Works Department upcoming FY 2023-24 Operating Budget once approved by the City Council.

ATTACHMENTS

1. Resolution

2. Second Amendment

3. Agreement for Countywide Household Hazardous Waste Collection Program

4. First Amendment Executed

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING SECOND AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE

HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
WHEREAS, the County Board of Supervisors has created a Countywide Household Hazardous Waste (HHW) Collection Program whereby residents of the county and participating jurisdictions will have an opportunity to safely dispose of HHW, regardless of the specific location at which an event has been scheduled; and
WHEREAS, the Town has entered into a new three-year agreement for the Countywide HHW Collection Program in June 2021; and
WHEREAS, the First Amendment of the agreement was executed in June 2022 with the new augmentation amount of $8,660 for the HHW Program for Fiscal Year (FY) FY2022-23 for a higher level of HHW collection service provided by the County; and WHEREAS, a Second Amendment is required for the new augmentation amount of $20,563 estimated for FY 2023-24 for the HHW Program, which would be budgeted in the Public Works Department upcoming FY 2023-24 Operating Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills approve and authorize the execution of the Second Amendment to the Countywide Hazardous Waste Collection Program Agreement with a Town’s new augmentation amount of $20,562 for FY 2023-24.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of April 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

SECOND AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE HOUSEHOLD

HAZARDOUS WASTE COLLECTION PROGRAM
The Agreement for Countywide Household Hazardous Waste Collection Program (AGREEMENT) by and between the Town of Los Altos Hills (CITY) and the County of Santa Clara (COUNTY) previously entered into on June 17, 2021, and subsequently amended, is hereby further amended as set forth below.

The COUNTY and the CITY agree that:

1. Section 16. ADDITIONAL SERVICES UNDER THIS AGREEMENT is amended in full to read:

16. ADDITIONAL SERVICES UNDER THIS AGREEMENT
CITY must augment funding provided under this Agreement to cover the cost of a minimum participation level of 4% of CITY households; CITY may also elect to augment funding to provide additional services to increase CITY participation beyond the 4% minimum participation level. Additional services shall be made available upon written agreement between the CITY’s authorized representative and the County Executive Officer or designee. Additional services may include, but are not limited to, additional appointments (charged at the Variable Cost Per Car rate), door-to-door HHW collection, used oil filter collection, universal waste collection, electronic waste collection, and abandoned waste collection.

CITY agrees to augment up to an additional $4,413 to the Countywide HHW Program during Fiscal Year 2022 for the purpose of attaining or increasing CITY household participation above the 4% minimum participation level at the scheduled collection dates listed in Attachment C, attached hereto and incorporated herein. Augmentation will be calculated, where applicable, at the Variable Cost Per Car rate. Other services will be charged based on a cost recovery basis. CITY authorizes the COUNTY to use CITY’S Available Discretionary Funding portion of the AB939 HHW Fee, if available, to offset the above agreed additional augmentation amount.

CITY agrees to augment up to an additional $8,660 to the Countywide HHW Program during Fiscal Year 2023 for the purpose of attaining or increasing CITY household participation above the 4% minimum participation level at the scheduled collection dates listed in Attachment C-1, attached hereto and incorporated herein. Augmentation will be calculated, where applicable, at the Variable Cost Per Car rate. Other services will be charged based on a cost recovery basis. CITY authorizes the COUNTY to use CITY’S Available Discretionary Funding portion of the AB939 HHW Fee, if available, to offset the above agreed additional augmentation amount.

CITY agrees to augment up to an additional $_________ to the Countywide HHW Program during Fiscal Year 2024 for the purpose of attaining or increasing CITY household participation above the 4% minimum participation level at the scheduled collection dates listed in Attachment C-2, attached hereto and incorporated herein. Augmentation will be calculated, where applicable, at the Variable Cost Per Car rate. Other services will be charged based on a cost recovery basis. CITY authorizes the COUNTY to use CITY’S Available Attachment 2

Discretionary Funding portion of the AB939 HHW Fee, if available, to offset the above agreed additional augmentation amount.

At the end of each fiscal year, a final annual cost statement shall be prepared by COUNTY and issued to CITY by November 30th. The annual cost statement will take into consideration costs incurred on behalf of CITY for additional services and all payments made by CITY to COUNTY. If any balance is owed to COUNTY, it will be due within 30 days following receipt of the annual cost statement. If any credit is owed to CITY, COUNTY will refund that amount to CITY within 30 days following delivery of the annual cost statement.

2. Attachment C-2 “HHW Schedule For Collection Events for Fiscal Year 2023/2024” attached hereto and incorporated herein by this reference is hereby added to the AGREEMENT.

Except as provided herein, all terms and conditions of the AGREEMENT shall remain in full force and effect.

IN WITNESS WHEREOF, COUNTY and CITY, through their duly authorized representatives, have entered into this First Amendment to the AGREEMENT on the last date shown below:

COUNTY OF SANTA CLARA TOWN OF LOS ALTOS HILLS
Signature: Signature:

Jeffery V. Smith Name:_____________________
County Executive Title:

Date: Date:

APPROVED AS TO FORM AND LEGALITY
Willie Nguyen
Deputy County Counsel
Date:

ATTACHMENT C-2: HHW SCHEDULE OF PERMANENT & TEMPORARY
COLLECTION EVENTS FOR FISCAL YEAR 2023-2024
2023/Month Day Date Location Type of Event County Holidays/ Notes July Saturday 1 No Event No Event 4th OF JULY WEEK
Thurs,Fri,Sat 6,7,8 San Jose Permanent
Thurs,Fri,Sat 6,7,8 San Martin Permanent
Wed,Thurs,Fri,Sat 12,13,14,15 San Jose Permanent
Saturday 15 Sunnyvale Temporary
Thurs,Fri,Sat 20,21,22 San Jose Permanent
Wed,Thurs,Fri,Sat 26,27,28,29 San Jose Permanent
August Thurs,Fri 3,4 San Jose Permanent
Thurs,Fri,Sat 3,4,5 San Martin Permanent
Saturday 5 Cupertino Temporary
Wed,Thurs,Fri,Sat 9,10,11,12 San Jose Permanent
Thurs,Fri,Sat 17,18,19 San Jose Permanent
Wed,Thurs,Fri,Sat 23,24,25,26 San Jose Permanent
Saturday 26 Mountain View Temporary
Thurs 31 San Jose Permanent
September Fri 1 San Jose Permanent
Saturday 2 No Event No Event LABOR DAY WEEKEND
Wed,Thurs,Fri,Sat 6,7,8,9 San Jose Permanent
Thurs,Fri,Sat 7,8,9 San Martin Permanent
Thurs,Fri,Sat 14,15,16 San Jose Permanent
Wed,Thurs,Fri,Sat 20,21,22,23 San Jose Permanent
Saturday 23 Santa Clara Temporary
Thurs,Fri,Sat 28,29,30 San Jose Permanent
October Wed,Thurs,Fri,Sat 4,5,6,7 San Jose Permanent
Thurs,Fri,Sat 5,6,7 San Martin Permanent
Wed,Thurs,Fri,Sat 11,12,13,14 San Jose Permanent
Saturday 14 Sunnyvale Temporary
Wed,Thurs,Fri,Sat 18,19,20,21 San Jose Permanent
Thurs,Fri,Sat 26,27,28 San Jose Permanent
November Wed,Thurs,Fri,Sat 1,2,3,4 San Jose Permanent
Thurs,Fri, Sat 2,3,4 San Martin Permanent
Thurs 9 San Jose Permanent
Fri 10 No Event No Event VETERANS DAY
Saturday 11 San Jose Permanent
Wed,Thurs,Fri,Sat 15,16,17,18 San Jose Permanent
Tues 21 San Jose Permanent
Wed,Thurs,Fri,Sat 22,23,24,25 No Event No Event THANKSGIVING Thurs 30 San Martin Permanent
Thurs 30 San Jose Permanent
December Fri,Sat 1,2 San Jose Permanent
Fri, Sat 1,2 San Martin Permanent
Wed,Thurs,Fri,Sat 6,7,8,9 San Jose Permanent
Thurs,Fri,Sat 14,15,16 San Jose Permanent
Wed,Thurs,Fri 20,21,22 San Jose Permanent
Sat 23 No Event No Event CHRISTMAS
Thurs,Fri 28,29 San Jose Permanent
Fri 30 No Event No Event NEW YEAR'S
*SUBJECT TO CHANGE
HHW SCHEDULE FOR FISCAL YEAR 2023/2024*

ATTACHMENT C-2: HHW SCHEDULE OF PERMANENT & TEMPORARY
COLLECTION EVENTS FOR FISCAL YEAR 2023-2024 (Continued) 2024/Month Day Date Location Type of Event County Holidays/ Notes January Wed,Thurs,Fri,Sat 3,4,5,6 San Jose Permanent
Thurs,Fri, Sat 4,5,6 San Martin Permanent
Wed,Thurs,Fri,Sat 10,11,12,13 San Jose Permanent
Saturday 13 Sunnyvale Temporary TBD
Wed,Thurs,Fri,Sat 17,18,19,20 San Jose Permanent
Wed,Thurs,Fri,Sat 24,25,26,27 San Jose Permanent
Saturday 27 Santa Clara Temporary TBD
Wed 31 San Jose Permanent
February Thurs,Fri,Sat 1,2,3 San Jose Permanent
Thurs,Fri, Sat 1,2,3 San Martin Permanent
Thurs,Fri,Sat 8,9,10 San Jose Permanent
Wed,Thurs,Fri,Sat 14,15,16,17 San Jose Permanent
Thurs,Fri,Sat 22,23,24 San Jose Permanent
Wed,Thurs 28,29 San Jose Permanent
Thurs 29 San Martin Permanent
March Fri,Sat 1,2 San Jose Permanent
Fri, Sat 1,2 San Martin Permanent
Thurs,Fri,Sat 7,8,9 San Jose Permanent
Wed,Thurs,Fri,Sat 13,14,15,16 San Jose Permanent
Thurs,Fri,Sat 21,22,23 San Jose Permanent
Wed,Thurs,Fri,Sat 27,28,29 San Jose Permanent
Saturday 30 No Event No Event CESAR CHAVEZ DAY
April Thurs,Fri,Sat 4,5,6 San Jose Permanent
Thurs,Fri, Sat 4,5,6 San Martin Permanent
Wed,Thurs,Fri,Sat 10,11,12,13 San Jose Permanent
Saturday 13 Los Altos Temporary
Wed,Thurs,Fri,Sat 17,18,19,20 San Jose Permanent
Saturday 20 Sunnyvale Temporary TBD
Wed,Thurs,Fri,Sat 24,25,26,27 San Jose Permanent
Saturday 27 Santa Clara Temporary TBD
May Thurs,Fri,Sat 2,3,4 San Jose Permanent
Thurs,Fri, Sat 2,3,4 San Martin Permanent
Wed,Thurs,Fri,Sat 8,9,10,11 San Jose Permanent
Thurs,Fri,Sat 16,17,18 San Jose Permanent
Wed,Thurs,Fri 22,23,24 San Jose Permanent
Saturday 25 No Event No Event MEMORIAL DAY WEEKEND
Thurs,Fri 30,31 San Jose Permanent
June Sat 1 San Jose Permanent
Thurs,Fri,Sat 6,7,8 San Jose Permanent
Thurs,Fri, Sat 6,7,8 San Martin Permanent
Thurs,Fri,Sat 13,14,15 San Jose Permanent
Saturday 15 Milpitas Temporary
Wed,Thurs, Fri,Sat 19,20,21,22 San Jose Permanent
Thurs,Fri,Sat 27,28,29 San Jose Permanent
*SUBJECT TO CHANGE
HHW SCHEDULE FOR FISCAL YEAR 2023/2024 continued*

Agreement for Countywide Household
Hazardous Waste Collection Program Page 1 of 26

AGREEMENT FOR COUNTYWIDE

HOUSEHOLD HAZARDOUS WASTE

COLLECTION PROGRAM
This Agreement is made by and between the (CITY) and the County of Santa Clara (COUNTY) on the day of 2021.

RECITALS
WHEREAS, the County Board of Supervisors has approved a Countywide Household Hazardous Waste Collection Program whereby residents of the County and cities and towns participating in the Countywide program will have an opportunity to safely dispose of household hazardous wastes (HHW), regardless of the specific location at which the collection has been scheduled; and
WHEREAS, CITY desires to provide residents with convenient opportunities to safely dispose of their HHW in order to encourage the proper disposal of toxic products, and avoid unauthorized or improper disposal in the garbage, sanitary sewer, storm drain system, or on the ground, in a manner which creates a health or environmental hazard; and WHEREAS, CITY desires to provide a safe, convenient, and economical means for residents to dispose of HHW. These wastes include, but are not limited to, common household products such as household cleaning products, furniture polish, solvents, oven cleaner, pesticides, oil based paints, motor oil, antifreeze, car batteries, mercury thermostats, fluorescent lamps, household batteries, and electronic waste; and
WHEREAS, CITY desires to schedule Household Hazardous Waste Collection Events (Events) for residents for FY 2022 through FY 2024 (July 1, 2021 – June 30, 2024); and WHEREAS, CITY desires to provide household hazardous waste collection services to a minimum of 4% of the households per fiscal year in its jurisdiction; and WHEREAS, CITY desires to participate in the Countywide Household Hazardous Waste Collection Program to meet these objectives; and
WHEREAS, pursuant to Public Resources Code Section 41901, the County Board of Supervisors has approved the collection of a $4.10 per ton Countywide AB939 Implementation fee, including a $2.60 per ton Household Hazardous Waste Fee (AB939 HHW Fee), for FY 2022 through FY 2024 (July 1, 2021 – June 30, 2024) on all wastes landfilled or incinerated within the County, received at any non-disposal or collection facility located within the County and subsequently transported for disposal or incineration outside of the County, collected from any location within the County by a solid waste hauler operating pursuant to a franchise, contract, license, or permit issued by any local jurisdiction and subsequently transported for disposal or incineration outside of the County, or removed from any location in the county by any person or business for disposal or incineration outside the County; and Town of Los Altos Hills
DocuSign Envelope ID: D381DA68-A1BC-4CC9-A730-40DA9E44CE78 17th June
Attachment 3

Agreement for Countywide Household
Hazardous Waste Collection Program Page 2 of 26
WHEREAS, the AB939 HHW Fee is allocated to the Countywide Household Hazardous Waste Program and participating jurisdictions to fund HHW program costs in accordance with the terms of the Countywide AB939 Implementation Fee Agreement; and WHEREAS, CITY desires for COUNTY to utilize CITY’s share of the AB939 HHW Fee to provide HHW services for CITY residents.

NOW THEREFORE, CITY and COUNTY AGREE AS FOLLOWS:

1. PURPOSE
The purpose of this Agreement is to state the terms and conditions under which CITY will participate in the Countywide Household Hazardous Waste Collection Program (CoHHW Program) available to its residents. Participating jurisdictions are those jurisdictions that enter into an AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM with the County.

2. PROGRAM FUNDING SOURCE
HHW Program services are mandated by State law, Public Resources Code Section 41500 et seq. State law authorizes cities and counties to impose fees in amounts sufficient to support planning and implementation of integrated waste management programs, including HHW elements. The AB939 HHW Fee, of $2.60 per ton, imposed by the County as part of the AB939 Implementation Fee and collected and distributed in accordance with the AGREEMENT FOR COUNTYWIDE AB939 IMPLEMENTATION FEE will be the primary source of funding for CoHHW Program services. CITY agrees that COUNTY may utilize CITY’s share of the AB939 HHW fee to provide HHW Program services in accordance with the terms and conditions of this Agreement.

Funds derived from the AB939 HHW Fee will be allocated among five types of CoHHW Program service costs as follows:

A. Fixed Program Costs will be apportioned based on the number of households in each participating jurisdiction. The number of households will be determined at the beginning of each Fiscal Year by statistics compiled by the California Department of Finance, Demographic Research Unit from their most recent Report, “Population Estimates for California Cities and Counties.” B. San José Facility Use Surcharge will be apportioned based on CITY residents’ participation at the County Household Hazardous Waste Collection Facility located at 1608 Las Plumas Avenue, San José, CA 95133.

C. Variable Cost Per Car is the cost associated with labor, waste disposal, transportation, and other services provided to residents at the County HHW Collection Facilities and at temporary HHW collection events. The Variable Cost Per Car is based on the estimated cost of providing a base level service to 4% of DocuSign Envelope ID: D381DA68-A1BC-4CC9-A730-40DA9E44CE78

Agreement for Countywide Household
Hazardous Waste Collection Program Page 3 of 26
households in all participating jurisdictions. The number of households will be determined at the beginning of each Fiscal Year by statistics compiled by the California Department of Finance, Demographic Research Unit from their most recent Report, “Population Estimates for California Cities and Counties.” D. Available Discretionary Funding is allocated based on tonnage generated per participating jurisdiction, and after allocation of Fixed Program Costs, San Jose Facility Use Surcharge, and Variable Cost Per Car allocation.

E. Abandoned Waste Disposal Costs will fund disposal of HHW illegally abandoned at Nonprofit Charitable Reuser organizations as defined in Public Resources Code Section 41904.

The projected AB939 HHW Fee Allocation by jurisdiction is set out in Attachment A, attached hereto and incorporated herein.

3. FIXED PROGRAM COST
Estimated HHW Fixed Program Costs are projected in Attachment B, attached hereto and incorporated herein. Fixed Program Costs are allocated to CITY at the conclusion of each fiscal year based on CITY’s proportional share of the County population and will not exceed $3.75 per household for Fiscal Years 2022, 2023, and 2024. Fixed Program Costs may include, but are not limited to, up to eleven (11) County HHW Program staff members, facility lease costs, vehicle lease costs, office rent, office supplies, county administrative overhead, county legal counsel, training costs, equipment and facility maintenance and union negotiated salary and benefit changes.

4. ABANDONED WASTE DISPOSAL COST
The Abandoned Waste Disposal Cost will fund disposal of HHW illegally abandoned at Nonprofit Charitable Reuser organizations. The Abandoned Waste Disposal Cost is based on the cost to the County to dispose of abandoned waste allocated among participating jurisdictions based on their proportional share of the County population and shall not exceed $0.05 per household. Projected Abandoned Waste Disposal Costs to the CITY based on a charge of $.05 per household are set forth in Attachment A, attached hereto and incorporated herein.

For the purposes of this Agreement, “Nonprofit Charitable Reuser Organization” is defined in accordance with Public Resources Code Section 41904 as follows: a charitable organization, as defined in Section 501(c)(3) of the federal Internal Revenue Code, or a distinct operating unit or division of the charitable organization, that reuses and recycles donated goods or materials and receives more than 50 percent of its revenues from the handling and sale of those donated goods or materials.

5. SAN JOSÉ FACILITY USE SURCHARGE
The total San José Facility Use Surcharge for CITY will be based on CITY residents’ proportional participation at the County Household Hazardous Waste Collection Facility located DocuSign Envelope ID: D381DA68-A1BC-4CC9-A730-40DA9E44CE78

Agreement for Countywide Household
Hazardous Waste Collection Program Page 4 of 26
at 1608 Las Plumas Avenue, San José. Estimated San José Facility Use Surcharges are projected in Attachment A, attached hereto and incorporated herein. The San José Facility Use Surcharge will vary depending on facility usage but will not exceed $8.29 per car for Fiscal Years 2022, 2023, and 2024.

6. VARIABLE COST PER CAR
The Variable Cost Per Car is the cost associated with actual labor, waste disposal, transportation and other services provided to the residents at the County Household Hazardous Waste Collection Facilities (CoHHWCF) and at Temporary Events. The Variable Cost Per Car is estimated to be approximately $58.20 per participating resident car for Fiscal Years 2022, 2023 and 2024. The estimated cost per car will be adjusted to reflect actual service costs. After Fixed Program Costs and San José Facility Use Surcharge are allocated on a per household basis, the Variable Cost Per Car will be used to calculate the costs to service 4% of households across all participating jurisdictions. If the level of 4% of households is not reached in the CITY, the CoHHW Program may use the remaining balance of funds, in cooperation with the CITY, to increase public outreach and/or provide additional services in that jurisdiction the following year.

7. AVAILABLE DISCRETIONARY FUNDING
The Available Discretionary Funding portion of the AB939 HHW Fee will be allocated based on the tons of waste generated within each jurisdiction, and after allocation of Fixed Program Costs, San José Facility Use Surcharge, and Variable Cost Per Car allocation.

Available Discretionary Funds must be used for HHW purposes. Options for how to spend these funds include, but are not limited to, increasing the number of residents served in that jurisdiction by the CoHHW Program, subsidizing curbside used motor oil collection, electronic waste (e-waste) collection, universal waste collection, emergency HHW services, funding HHW public education, the support of capital infrastructure projects to accommodate HHW drop-off and collection events, or providing special programs such as retail collection of certain waste and/or door-to-door collection of HHW for the elderly and/or persons with disabilities and neighborhood clean-up events. COUNTY has discretion to determine appropriate uses of Available Discretionary Funding in accordance with the terms and conditions in this Agreement, and to apply the funding toward those uses.

8. ADMINISTRATION AND PAYMENT OF THE AB939 HHW FEE
The County of Santa Clara Recycling and Waste Reduction Division will administer the AB939 HHW Fee, as part of the existing online disposal reporting and payment system.

Administration and payment will be made in accordance with the AGREEMENT FOR COUNTYWIDE AB939 IMPLEMENTATION FEE and this Agreement. Notwithstanding the foregoing, the COUNTY shall maintain records of the amount, use, and distribution of Fixed Program Cost expenditures for at least five (5) years after the termination date of this Agreement, unless otherwise required by law to retain such records for a longer period. CITY may request in writing a review by COUNTY of the Fixed Program Cost records. The review shall be performed within 30 days of request and results shall be reported to participating cities in writing.

DocuSign Envelope ID: D381DA68-A1BC-4CC9-A730-40DA9E44CE78

Agreement for Countywide Household
Hazardous Waste Collection Program Page 5 of 26

9. PROGRAM PUBLICITY
The CoHHW Program shall produce and make available to the public an HHW brochure for distribution. The brochure will be made available at various events, including but not limited to, environmental events and community fairs. The brochure may also be distributed, upon request, to cities within the County and to County residents and businesses. The CITY shall be responsible for developing and coordinating citywide awareness of the HHW Program. The CoHHW Program shall be responsible for Countywide public education for used oil recycling.

CoHHW Program public awareness responsibilities shall include, but not be limited to, the following activities:
 Serving as the formal contact to the local media such as local newspapers and television news stations;
 Providing participating jurisdictions with educational materials developed for the CoHHW Program;
 Promoting oil and oil filter recycling by developing, purchasing, and distributing educational materials, media relations materials, basic art work and camera ready advertising materials for distribution countywide and for use by jurisdictions;  Representing the program through educational presentations at schools and businesses and attendance at community events such as local fairs and festivals; and  Providing participating jurisdictions opportunities to review and comment on the development of countywide outreach materials.

CITY’s public awareness responsibilities, at the sole discretion of the CITY, shall include, but not be limited to, the following activities:
 Providing a copy of HHW promotional materials to the CoHHW Program for review for accuracy and completeness, prior to publication;  Developing and distributing HHW promotion communications to residents for local and CITY newsletters, newspapers and to the electronic media;  Providing the CoHHW Program with a copy of HHW promotion materials produced by the CITY; and,
 Conducting and supporting outreach and publicity to attain the goal of 4% of households in the CITY participating in the CoHHW Program.

10. TEMPORARY HHW EVENTS
COUNTY shall conduct Temporary HHW Events at various sites located in Santa Clara County. COUNTY shall obtain all necessary permits and licenses required for the Temporary HHW Events and shall provide or contract for the services of properly trained, qualified personnel and hazardous waste haulers, and shall provide or secure suitable equipment and supplies to properly receive, package, label, haul, recycle and dispose of the household hazardous wastes collected at the Temporary HHW Events. / /
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Agreement for Countywide Household
Hazardous Waste Collection Program Page 6 of 26

11. HOUSEHOLD HAZARDOUS WASTE COLLECTION FACILITIES
COUNTY shall conduct collection operations at two County Household Hazardous Waste Collection Facilities (CoHHWCF).

The CoHHWCF are located at:
 San Martin, 13055 Murphy Avenue, San Martin, CA 95046  San José, 1608 Las Plumas, San José, CA 95133
The COUNTY shall obtain all necessary permits and licenses required for the CoHHWCF and shall provide or contract for services, equipment, and supplies to properly receive, package, label, haul, recycle and dispose of wastes collected.

12. SMALL BUSINESS RECYCLING AND DISPOSAL PROGRAM
COUNTY will provide services to accept hazardous waste from Conditionally Exempt Small Quantity Generators (CESQG) in accordance with California Health and Safety Code Section 25218.3, as amended from time to time. Eligible businesses within the County will be allowed to bring their hazardous waste to CoHHWCF. These services to businesses located within the CITY will be provided on a cost recovery basis, which will include program administration, on-site collection, transportation, and disposal costs. COUNTY will assume responsibility for fee collection from participating businesses. The CITY may choose to pay for services for CESQG’s within the City of San José and will notify the COUNTY in writing with 30-day advance notice in order to exercise this option. If the CITY exercises this option, the COUNTY will invoice the CITY for all costs associated with CSQG’s within the CITY. If CITY has available Discretionary Funding, COUNTY may use this funding to pay for CESQG costs.

For purposes of this Agreement, CESQG has the meaning provided by Health and Safety Code Section 25218.1.

13. ABANDONED HOUSEHOLD HAZARDOUS WASTE
The CoHHW Program will allow for the disposal of abandoned HHW by government agencies and qualified nonprofit charitable reusers. Abandoned HHW means HHW left at a property by an unknown party. Abandoned household hazardous waste does not include waste generated by a known organization or agency in the course of normal business operations such as, but not limited to, the assembly or manufacture of products from new or used materials or the provision of charitable services such as classroom education, meal preparation, and shelter, or the provision of services for a fee.

A) GOVERNMENT AGENCIES
Government agencies shall be charged for disposal of abandoned HHW according to the CoHHW Program’s published rates for CESQGs.
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B) NONPROFIT CHARITABLE REUSER
In order to qualify as a Nonprofit Charitable Reuser, the business must submit to the County Executive a request to be so designated. The County Executive shall review the request and supporting documentation and shall make a final decision on the designation. COUNTY will accept abandoned HHW from Nonprofit Charitable Reusers and will waive disposal fees on the cost of disposal of the abandoned HHW in an annual amount not to exceed funds available from the existing unexpended abandoned waste fund. Funding for disposal available to Nonprofit Charitable Reuser shall be on a first come first serve basis. Once the cost for disposal of the abandoned HHW from Nonprofit Charitable Reusers is equal to the available funds, disposal fees shall no longer be waived, and Nonprofit Charitable Reusers shall be charged for disposal of abandoned HHW according to the CoHHW Program’s published rates for CESQGs. No additional costs shall be applied to the budget of the CITY or any other participating jurisdiction.

14. HOUSEHOLD HAZARDOUS WASTES ACCEPTED
HHW accepted by the CoHHW Program shall be limited to those materials that qualify as Hazardous Waste under Health and Safety Code Section 25218.1, as amended from time to time.

These materials include, but are not limited to, automotive fluids, automotive and other types of batteries, latex and oil paint, oil filters, garden chemicals, household cleaners, pool chemicals, mercury thermostats, fluorescent lamps containing mercury, household batteries, e-waste and other common hazardous consumer products.

15. WASTES NOT ACCEPTED
Certain hazardous wastes shall not be accepted for collection and disposal. These include, but are not limited to, compressed gas cylinders larger than 5 gallons, radioactive materials, and explosives. Other wastes not accepted by the CoHHW Program are wastes generated as part of operating a business, including a home operated business, except that waste from CESQGs as provided for in Section 12 of this Agreement shall be accepted.

16. ADDITIONAL SERVICES UNDER THIS AGREEMENT
CITY must augment funding provided under this Agreement to cover the cost of a minimum participation level of 4% of CITY households; CITY may also elect to augment funding to provide additional services to increase CITY participation beyond the 4% minimum participation level. Additional services shall be made available upon written agreement between the CITY’s authorized representative and the County Executive Officer or designee. Additional services may include, but are not limited to, additional appointments (charged at the Variable Cost Per Car rate), door-to-door HHW collection, used oil filter collection, universal waste collection, electronic waste collection, and abandoned waste collection.

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Agreement for Countywide Household
Hazardous Waste Collection Program Page 8 of 26
CITY agrees to augment up to an additional $_________ to the Countywide HHW Program during Fiscal Year 2022 for the purpose of attaining or increasing CITY household participation above the 4% minimum participation level at the scheduled collection dates listed in Attachment C, attached hereto and incorporated herein. Augmentation will be calculated, where applicable, at the Variable Cost Per Car rate. Other services will be charged based on a cost recovery basis. CITY authorizes the COUNTY to use CITY’S Available Discretionary Funding portion of the AB939 HHW Fee, if available, to offset the above agreed additional augmentation amount.

At the end of each fiscal year, a final annual cost statement shall be prepared by COUNTY and issued to CITY by November 30th. The annual cost statement will take into consideration costs incurred on behalf of CITY for additional services and all payments made by CITY to COUNTY. If any balance is owed to COUNTY, it will be due within 30 days following receipt of the annual cost statement. If any credit is owed to CITY, COUNTY will refund that amount to CITY within 30 days following delivery of the annual cost statement.

17. INFORMATION AND APPOINTMENT LINE
COUNTY will operate a telephone information and appointment desk Monday through Friday, from the hours of 9:00 a.m. to 5:00 p.m. The information service will register residents for the Temporary HHW Events and the collections at CoHHWCF. The information service will provide information about hazardous household materials. CITY will be notified immediately if resident participation approaches a level of service that may not be supported by available funding.

18. SCHEDULING AND SITE SELECTION
COUNTY shall work with CITY to determine the date(s) of Temporary Events and collections at the CoHHWCF. CITY shall coordinate with COUNTY in locating and securing sites for Temporary HHW Events. It is recognized that some of the jurisdictions participating in the CoHHW Program may not have appropriate sites available. A proposed HHW schedule for Fiscal Year 2022 of Temporary Events and collections at CoHHWCF is included as Attachment C. COUNTY will schedule an adequate number of collection days to serve the 4% level of service. The COUNTY determines the adequate number of collection days by tracking attendance at each event.

19. OUTSIDE FUNDING
During the term of this Agreement, COUNTY may seek outside funding sources for services that would supplement existing HHW services such as permanent collection sites, equipment, retail take-back collection and operational funding. If outside funding is obtained, the CoHHW Program will, at COUNTY’s discretion, proceed with development of additional programs using that outside funding without drawing on CITY’s funding provided under this Agreement.
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4,413.00
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