1 City Council Special Meeting Agenda
May 17, 2023
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NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours.
These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), this special City Council meeting will include teleconference participation by Councilmember Kavita Tankha from 11121 Magdalena Road, Los Altos Hills, CA 94024.
The agenda will be posted at the teleconference locations. Public comment from these addresses shall be allowed pursuant to Government Code Section 54954.3 Meetings of the City Council are held in person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall, the teleconference location, or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.
To attend the meeting in person:
City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022; and 11121 Magdalena Road, Los Altos Hills, CA 94024
To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting. Members of the public are requested to inform Councilmember Tankha at the teleconference location of their wish to speak.
To participate in the meeting via Zoom Video Conference, please follow the instructions below:
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.
Town of Los Altos Hills
City Council Special Meeting Agenda
Wednesday, May 17, 2023 at 6:00 p.m.
Council Chambers, 26379 Fremont Road
Los Altos Hills, California and
Teleconference Location:
11121 Magdalena Road
Los Altos Hills, CA 94024
2 City Council Special Meeting Agenda
May 17, 2023
If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
If you wish to submit a public comment during the meeting, please use the following information.
Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/May17CCMeetingLAH
Meeting ID: 816 9129 1709
Passcode: 94022
Phone: 669 900 6833
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
1. AGENDA REVIEW
2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Technology Committee B. Appointment to the Los Altos Hills Finance and Investment Committee C. Appointment to the Los Altos Hills Environmental Initiatives Committee D. Appointment to the Los Altos Hills Open Space Committee E. Presentation on Proposed Magical Bridge Playground at Foothill College Project
3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.
4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – April 20, 2023 3 City Council Special Meeting Agenda
May 17, 2023
B. Review of Disbursements: April 1-30, 2023 $1,525,347.17 C. Approval of Treasurer’s Report for the Month Ended April 30, 2023 (Staff: S. Revillar) D. Resolution Approving the Plans and Specifications for the City Council Chambers Audio Video Project, and authorize staff to advertise the project for bids (Staff: D. Padovan) E. Resolution Authorizing an Extension of the Professional Services Agreement with Alexander Atkins Design, Inc. for the Our Town Newsletter in an amount not to exceed $37,000 for a Six-Month Period ($25,000 for AAD and $12,000 for printing and mailing (Staff: D. Padovan)
F. Approval of Change in Regular Meeting Schedule for the Los Altos Hills Environmental Design and Protection Committee (Staff: D. Padovan)
G. Resolution Directing that the Pride Flag be Raised for the Month of June 2023 (Staff: C.
Einfalt)
H. Consideration of a Request for Amplified Sound at Purissima Park for use during a Birthday Party Field Rental (Staff: S. Robustelli)
I. Motion to Remove the Tabling Policy from the 2023 City Council Strategic Priorities (Staff: S. Robustelli)
J. Award contract to Eaton and Associates for Information Technology Managed Services for a two-year Agreement not to exceed $243,168.00 (Staff: S. Revillar) K. Receive Quarterly Investment Portfolio Report – Quarter Ending March 31, 2023 (Staff:
S. Revillar)
L. Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs (Staff: S. Revillar)
M. Resolution Authorizing a Time Extension of an Approved Site Development Permit for a New Residence at 27388 Sherlock Court; Lands of Chung; File #EX23-0001 & SD19-0003 (Staff: J. Loh)
N. Resolution Accepting the Improvements to Concession Building at Purissima Park Project (Staff: D. Liang)
O. Resolution Approving the Plans and Specifications for Storm Drain Improvements at Purissima Park, Story Hill Lane, and Oak Park Court; Authorizing Staff to Advertise the Project for Formal Bid; and Authorize the City Manager to Award a Construction Contract Not to Exceed $220,000 (Staff: D. Liang)
P. Resolution Approving the Fiscal Year 2023-24 Project List to be Funded by the State Senate Bill 1, the Road Repair and Accountability Act of 2017 (Staff: W. Kim) 4 City Council Special Meeting Agenda
May 17, 2023
Q. Resolution Approving the Sewer Construction and Dedication Agreement for the 13101 and 13057 La Cresta Drive Sanitary Sewer Main Extension Project and Repealing Council Resolution 04-23 (Staff: W. Kim)
R. Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2023-2024 Transportation Development Act Article 3 Pedestrian/Bicycle Funding of $45,136 for Summerhill Pathway Project (Staff: W. Kim)
S. Resolution Authorizing Award of the Landscape Maintenance Services Agreement for Fiscal Years 2023-2025 to Bayscape Landscape Management Not to Exceed $220,000 (Staff: W. Kim)
T. Resolution Approving Amendment No. 1 to the Agreement with Bear Electrical Solutions, Inc. for Traffic Signal Preventative Maintenance and Repair Services to Extend the Term One Additional Year (Staff W. Kim)
5. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager
6. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Vice Mayor Mok and Councilmember Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
7. COUNCIL INITIATED
A. Request to Place the Pathways Map Online for Public Use (Mayor Swan) 5 City Council Special Meeting Agenda
May 17, 2023
B. Consideration of a Request by Santa Clara County to Include a Town Pathway on the County’s Map (Mayor Swan)
C. Consideration to Direct Staff to Initiate a Pathway Impact Fee Study and Engaging the use of a Consultant to help lead the work (Mayor Swan)
D. Request to Support the Staff Applying for and working on Streamlining Photovoltaic (PV) Permitting in the Town, Including Applying for a Grant and Engaging with a Consultant to help lead the work (Councilmember Tyson)
E. Request for Staff to add the Native Garden Upgrade to the 2023 Work Plan and Necessary Budget Appropriation (Councilmember Tankha)
8. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.
A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.