Los Altos Hills City Council
August 17, 2023

1 City Council Regular Meeting Agenda
August 17, 2023
j

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live streamed on the Town’s website and via zoom at the following location:

https://bit.ly/August17CCMeetingLAH
Webinar ID: 867 3658 1471
Passcode: 94022
Phone: 669 900 6833
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, August 17, 2023 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
August 17, 2023
Public testimony will be taken at the direction of the mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos/Los Altos Hills Senior Commission B. Reappointment to the Los Altos Hills Open Space Committee C. Appointment to the Los Altos Hills Emergency Preparedness and Response Committee D. Appointment to the Los Altos Hills Technology Committee E. Mid-Year Status Update on 2023 City Council Work Plan

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – June 15, 2023 B. Approval of Regular City Council Meeting Minutes – June 15, 2023 C. Disbursements for June 1-30, 2023 $2,116,111.95
D. Disbursements for July 1-31, 2023 $1,433,364.01
E. Approval of Treasurer’s Report for the Month Ended June 30, 2023 (Staff:

Administrative Services)
F. Approval of Treasurer’s Report for the Month Ended July 31, 2023 (Staff: Administrative Services)

3 City Council Regular Meeting Agenda
August 17, 2023
G. Resolution Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2023-24 in an Amount not to exceed $6,494,432 and to Appropriate $11,440 for Pooled Liability Insurance
H. Resolution Amending the Town of Los Altos Hills’ Salary Schedule for FY 2023-24 (Staff: Administrative Services)
I. Request to Reinstate the City Council Regular Meeting on September 21, 2023 (Staff: D.

Padovan)
J. Rejection of Claim Avelyn Welczer (Staff: D. Padovan) K. Designation of a Voting Delegate and an Alternate Voting Delegate to the 2023 League of California Cities Annual Conference September 20-22, 2023 (Staff: D. Padovan) L. Resolution Awarding a Contract to Coda Technologies for the 2023 City Council Audio Video Upgrade (Equipment and Installation) and Lighting Project (Staff: D. Padovan) M. Resolution Authorizing the City Manager to Execute the Fourth Amendment to the Solid Waste Franchise Agreement with GreenWaste Recovery, Inc. Pertaining to Designated Disposal Sites (Staff: C. Einfalt)
N. Resolution Authorizing the City Manager to Execute the First Amendment to the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee Agreement (Staff: C. Einfalt)
O. Resolution Approving Revised Position Descriptions for the Job Classifications of Administrative Services Director and Assistant to the City Manager (Staff: P. Pirnejad) P. Authorize the City Manager to Engage in Discussions for Future Law Enforcement Services for the Town of Los Altos Hills (Staff: P. Pirnejad) Q. Resolution Approving the Plans and Specifications for the 2023 Sanitary Sewer Repair and Replacement Project and Authorize Staff to Advertise the Project for Bids (Staff: W.

Kim)
R. Resolution Accepting Pathway Easement Dedications at 13781 Ciceroni Lane; Lands of Vista Grande Trust; File #SD20-0083 & ER22-0009 (Staff: J. Loh) S. Resolution Making CEQA Exemption Determination Under Section 15061 and Approving a Time Extension of an Approved Site Development Permit and Conditional Use Permit for a New Recreational Facility (Gym) At 13891 Ciceroni Lane; Lands of Campo Vista Lane LLC; FILE #EX23-0005, SD20-0086 & CUP21-0001. (Staff: J. Loh)

4 City Council Regular Meeting Agenda
August 17, 2023
T. Resolution Making CEQA Exemption Determination Under Section 15061 and Approving a Time Extension of an Approved Site Development Permit for a new Residence and ADU at 13902 Campo Vista Lane; Lands of Campo Vista Lane LLC; FILE #EX23-0006, SD20-0022. (Staff: J. Loh)
U. Resolution Approving Final Map and Subdivision Improvement Agreement Accepting Roadway Right-Of-Way Easement Dedication for Lands of Auqui and Putnam at 27600 Altamont Road with Certain Conditions of Approval for Recordation (FILE #FM23-0001) (Staff: W. Kim)

5. NEW BUSINESS
A. Resolution Accepting the Broadband Feasibility Study and Presentation by Government Technology Group, LLC on the Study’s Findings and Recommendations (Staff: C.

Einfalt)

6. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Conduct a Public Hearing, Waive Reading, and Introduce an Ordinance of the Town of Los Altos Hills Amending Title 9 (Subdivisions And Plan Lines) and Title 10 (Zoning And Site Development) of the Los Altos Hills Municipal Code to add Article 16 to Chapter 1, and Article 15 to Chapter 1, Respectively, Establishing Regulations for the Subdivision and Development of Qualified Senate Bill 9 Properties. (Staff: E. Ling) B. Consideration of Amendment to the Resolution Updating the FY 2023-24 Planning, Building, and Engineering Fee Schedules to add and update deposit amounts related to:

NPDES Permit C.3 Review and Inspection; Sewer Capacity/Impact/Rate Analysis; Sight Distance and Traffic Study Peer Review; Traffic Control Plan Review, Miscellaneous Engineering Staff Review, and Peer Review; and Town Attorney Land Use Review, and Determination that the Proposed Amendments are not subject to the California Environmental Quality Act. (Staff: W. Kim)
C. 25851 Estacada Drive – File #APL23-0003, CDP23-0002, SD22-0066 & VAR23-0001 – Lands of Merkley - Appeal of Planning Commission decision on a Site Development Permit and Conditional Development Permit for a 1,241 square-foot addition to an existing 2,731 square-foot residence, including a new attached 528 square-foot garage where there previously was no garage; new 657 square-foot swimming pool; new hardscape improvements; detached 699 square-foot ADU; and Variance request for 707 square feet to encroach 15 feet into side yard setback with a maximum height of 20’-11”. CEQA review: Categorical Exemption per Sections 15301(e); 15303(a); 15303(e); 15305(a) (Staff: J. Loh) (Resolution No. ____)

5 City Council Regular Meeting Agenda
August 17, 2023

7. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

8. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

9. COUNCIL INITIATED
A. Request for the Mayor to Attend the National League of Cities Meeting November 16-18, 2023 in Atlanta, GA (Mayor Swan)

10. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos/Los Altos Hills Senior Commission Senior Commission member Jim Basiji has completed his second term on the Los Altos/Los Altos Hills Senior Commission. He has agreed to a third term and stated that he would graciously step down if another individual wanted to serve on the commission.

There are no pending applications for the commission that have been received at this time. The term would run for four years, beginning in August 2023 and end in August 2027.

The Town currently has two vacancies on the Senior Commission. With this reappointment, there would be one vacancy on the commission.

AGENDA ITEM #2.A
D.P.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos Hills Open Space Committee As of May 2023, Jean Struthers completed her fifth, four-year term on the Los Altos Hills Open Space Committee. She has expressed an interest to the City Clerk to be reappointed for an additional four-year term.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have one opening.

AGENDA ITEM #2.B
D.P.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Emergency Preparedness and Response Committee
Attached for your review and consideration is an application from Bill Ralston for appointment to the Los Altos Hills Emergency Preparedness and Response Committee.

The term would run four years, beginning in August 2023 and ending August 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have one opening.

AGENDA ITEM #2.C
D.P.

Bill Ralston
Town of Los Altos Hills | Generated 8/10/2023 @ 5:11 pm by OnBoard2 - Powered by ClerkBase Status
Name Bill Ralston
Application Date 7/30/2023
Expiration Date 7/30/2025
Status Received
Board Vacancies Status
Emergency Preparedness and Response
Committee
2 Pending
Basic Information
Name
Bill Ralston
Contact Information
Address
Los Altos Hills, CA 94022
Resident
Yes
Email
Cell Phone
Other Questions
Question #1
Question #2
Question #4
Question #5
Question #6
Question #7
Question #8
Are you a Registered Voter
Yes
Number of Years Town Resident
38 How many meetings have you attended of the
Committee / Commission for which you are applying?
One
Please describe your involvement in community
activities, civic services, and volunteer organizations.

Volunteer in Community Partners, a non profit that provides pro-bono management and strategy consulting services to non profits. Clients of projects I've worked have included the City of San Jose, City of Santa Clara, American Red Cross Bay Area, Greenbelt Alliance, and Environmental Defense.

What skills and / or attributes will you bring to the
Committee / Commission you are applying for?
Extensive experience in helping business and government organizations address strategy and environmental issues.

What particular area of responsibility on this
Committee / Commission interests you?
Help the town prepare for and respond to future climate and weather emergencies.

Education Background and Professional Activities
Civil engineering degree and MBA.

Question #9
Question #10
Question #11
Question #12
Question #13
Please state reasons why you want to become a
member of this Committee / Commission, including
what specific objectives you would be working toward
as a member.

The town needs to prepare for more frequent winter storms that result in downed trees, long power outages, and flooding.

Are you aware of any existing or proposed Town or
private projects or personal relationships that may
create a conflict of interest that could affect your
decisions? If Yes, please explain.

No
Are you aware of any issues now or proposed that
might require you to recuse yourself? If Yes, please
explain
No
Membership on standing Committees / Commissions
often entails meetings throughout the year, and most
Committees / Commissions meet at least once monthly.

Can you be available for these meetings?
Yes
Please let us know how you heard about the Town's
Committees and Membership Application.

Generated 8/10/2023 @ 5:11 pm

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Technology Committee Attached for your review and consideration is an application from Rabindra (Rob) Singh for appointment to the Los Altos Hills Technology Committee. The term would run four years, beginning in August 2023, and ending August 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of seven (7) members. The Town currently has one (1) vacancy on the committee. With this appointment, the committee would have no openings.

AGENDA ITEM #2.D
D.P.

From: [email protected]
To: Deborah Padovan; Chris Knopf; Sarah Robustelli
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Date: Friday, August 11, 2023 12:14:19 AM
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Emergency Preparedness and Response Committee -orTechnology Committee Name Rabindra (Rob) Singh
Registered Voter Yes
Address
Home Phone
Work Phone
Cell Phone
Email Address
Number of Years Town
Resident
12 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
Long term resident and have a growing desire to give back to the community. My career has been in executive management and technology positions in both local large scale companies and small startup entities. I am interested in joining a committee, to join a team environment and bring forward my background to help provide continued progress to fellow Los Altos Hills families and members.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
A few years back I attended Emergency Response training sessions and a handful or meetings. Recently I did take a read through the current committee descriptions, objectives, and recent meeting minutes for both committees.

Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

My kids are now all college age, however in their teenage years, it guided my engagement with a number of community activities.

We setup a local girls and boys field hockey club, Stanford Field Hocky and held our practices initially at Stanford, but then moved over to our local Foot Hill College. As an active member of the Sikh community, we have a strong group in the extended bay area, and have been involved in a number of volunteer efforts in this are, including organization yearly dance centered events, religious events, and even a few film festivals. I do like the idea of dedicating some time and effort to my home base and local community of Los Altos Hills.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Rabindra (Rob) Singh is Co-Founder and Chief Technology Officer of Axta Space Corporation.

Axta Space Corporation was founded with the goal of delivering optical solutions for space communications, on a mission to be the leading connectivity solution provider for new space. Leading his engineering team to architect and integrate systems for space-based optical communications, developing technology that will offer a revolutionary managed optical network services solution to the industry.

Mr. Singh, was previously the Chief Technology Officer at SpaceLink Corporation, where he architected SpaceLink hybrid optical and RF communications transport relay services solution realized as a constellation of Medium Earth Orbit (MEO) satellites optically interconnected and relaying in RF to ground.

Prior, was 25 years as Space Systems Loral and Maxar,
transitioning from his operations and engineering executive role as Executive Director of Communications Systems at SSL, to a strategic and architecture role, as Vice President of Strategic Initiatives and Chief Architect at Maxar Technologies.

What particular area of
responsibility on this
Committee /
Commission interests
you?
In my first preference, I see my technology background and satcom application as a potential capability to leverage in emergency response and preparedness. I find communications infrastructure is key, and I would enjoy contributing to the committee in areas of new emerging technologies and adopting existing solutions to help keep Los Altos with the most current emergency response capability. Preparedness is virtue, and extending effort to establish process and procedures to aid in this I would find quite rewarding.

Similarly, I thought the Technology Committee, could also be an

interesting committee to be a part of, in this case it seemed more open ended in that we could be assessing emerging technology solutions to a wide range of town needs, and help keep the momentum of having Los Altos as a beacon of progressive and smart town model.

Education Background
and Professional
Activities
Mr. Singh holds a Bachelor’s degree in Systems Design
Engineering and a Master’s degree in Electrical and Computer Engineering from University of Waterloo in Canada. He has contributed to 23 publications, authored graduate studies text book chapter, recipient of engineering and innovation awards, and invited conference panelist and keynote speaker. He has continued with his executive education, with a Corporate Governance Certification from Wharton Executive Education Program, and a LEAD: Corporate Innovation Certificate from Stanford University Graduate School of Business.

LinkedIn Profile: www.linkedin.com/in/robsingh2990
Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

My desire in becoming a committee member of the Emergency Preparedness and Response, is to commit my efforts to
understand the existing systems, focus on evolutionary
enhancements, and also keep an eye to revolutionary changes.

This I do feel perhaps will be interesting to apply my satcom knowledge to see if imaging and communications capabilities could significantly enhance our preparedness and response.

My desire in becoming a member of the Technology Committee, is that my entire career has been assessing emerging and adjacent technologies for application into novel and innovative solutions. The charge of the committee to explore 'smart' city emerging technologies to enhance our residents lifestyle, is intriguing to me.

Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or
proposed that might
require you to recuse
No

yourself?
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Can you be available
for these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Rabindra Singh
Date 8/10/2023
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Town Website, Friend / Neighbor
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 17, 2023
TO: Los Altos Hills City Council
FROM: Cody Einfalt, Interim Assistant to the City Manager APPROVED: Peter Pirnejad, City Manager
RE: Mid-Year Status Update on 2023 City Council Work Plan BACKGROUND:

On January 25, 2023, the Los Altos Hills City Council held a priority setting session for the 2023 calendar year. To prepare for this meeting, Town staff worked with Dan Rich and Nelson Fialho from the Renee Public Management Group (RPMG) and Frank Benest to hold multiple meetings with the Councilmembers and staff to understand their priorities.

These interviews revealed that the same focus areas identified in 2021 and 2022 still resonated with the Council and were to be used in planning for 2023.

Through this process, the Council adopted a set of priorities for the upcoming calendar year. The full report on the 2023 priorities can be seen in Attachment 1.

The priorities for 2023 are organized into four focus areas:

Maintaining Quality of Life and Community Character
Promoting Public Safety
Increasing Effective Service Delivery & Governance
Protecting & Maintaining Infrastructure.

In each focus area, staff provided Council with a series of measurable goals and deliverables that can be reported on throughout the year. In the focus area of Maintaining Quality of Life and Community Character, the Council established goals to better leverage healthy relationships in the community and maintain the rural atmosphere in Town. Some of the ways this was to be achieved was by staying current with housing legislation set by the State and updating the Town’s planning documents such as the Housing Element and SB9 Ordinance. These documents would set policies and guide development in Los Altos Hills for the years to come. In light of our housing element being deemed complete by HCD before the May 31st deadline the timeline to complete our zoning, objective design guidelines and CEQA documentation has been extended from 2024 to 2026.

In the focus area of Promoting Public Safety, the Council set goals to maintain a high level of public safety throughout the Town. In the past year crime trends have changed and AGENDA ITEM #2.E
P.P.

C.E.

Memo to City Council Page 2
Update on 2023 Strategic Goals
August 17, 2023
criminals are getting smarter and using new tactics to burglarize homes. The Council made it clear that in 2023 the Town must respond proactively to the uptick in crime and protect the residents in the most efficient way possible. Ideally, the goal would be to prevent crime before it occurs. Some of the ways they went about achieving this goal was to take a closer look at the upcoming Sheriff’s contract via an Ad Hoc Committee, working with staff to suggest potential changes to how law enforcement is provided to the Town, and conducting a one-year review of the 40 ALPR cameras which were previously approved by council.

In addition, the council took a bold and intentional step forward in February when they directed that staff add additional private security patrols, additional Overtime Deputies, additional detective hours, enhanced community outreach, and promotion of Neighborhood Watch Groups.

To Increase Effective Service Delivery & Governance in Town, the Council made it a priority to advance Town operations that better serve the community. This focus area had the greatest room for improvement and included goals such as increasing the effective use of committees, improving employee attraction and retention, and adopting several key financial policies. Through various efforts of community engagement, the Council made it a goal to achieve a governance model that everyone could appreciate. In light of some changing priorities, however, the Council did push back the permit fee audit to streamline PV permitting. An additional outcome that came out of the revamping of, “Our Town” was that the staff successfully created and launched a City-Wide newsletter focused on city news called, “The Quarterly”. This complemented a recently revamped version of the City Manager’s Weekly Report called, “The Weekly”. Together they have provided a wealth of community outreach and information leading to greater participation in committees, awareness about Town events and News.

In the last focus area of Protecting & Maintaining Infrastructure, the Council set goals to maintain and expand Town assets through new technology and processes. Expanding pathways, undergrounding utilities, taking care of the Town’s sewer system have always been on the top of the Council’s priorities, and this year was no different. Through a partnership with staff, the Council made it a priority to continue work on the Town’s capital assets. Apart from the goal to construct 3.6 miles of pathways, which was determined to be cost prohibitive, the rest of the priorities in this Value/Priority Area continues. During the analysis of the staff and fiscal impact of completing 3.6 miles of pathways, it was determined that our impact fees that support pathways were insufficient. In response, council directed staff to add a fee nexus study to the work plan.

Understanding the Work Plan
Within each focus area, key projects or initiatives have been identified that Town staff have been working on throughout the year. Each project includes details such as a summary of the key outcome, a list of milestones, when those milestones are estimated to be completed by quarter, impact to the budget, the lead department, and the estimated staff effort needed.

Many of the priorities in the matrix are multi-year projects, meaning the progress of staff is measured by meeting the milestones identified in the matrix, rather than the completion of the project itself.

Memo to City Council Page 3
Update on 2023 Strategic Goals
August 17, 2023
It should be noted that the adopted workplan represents the high-level priorities and not the day-to-day activities of staff. These, “above the water line”, projects make up the portion of staff time that is not taken up by the normal duties of running the Town. Consider the analogy of an iceberg where the vast majority of ice is under the water. These “below the water line” projects include things such as meeting management, maintaining our public assets, reviewing and processing building and planning applications, managing park and recreation activities, managing our finances, preparing for council, committee and commission meetings, and other activities.

On the other hand, above the water line projects are those projects that are not routine or regular, are highly visible, and result in a focused council, staff, and community input to gather information, review facts and render decisions. These projects include responding to SB9, addressing the rise of residential burglaries, updating the Housing Element, improving employee retention, building pathways, etc. Generally speaking, the below the water line projects (i.e. day-to-day tasks) take the vast majority of staff time leaving 10- 20% of staff time to manage these above the water line projects identified in the 2023 council priorities.

The adopted 2023 workplan represents staff’s projected capacity for the 2023 calendar year. The intended outcome of the January 25, 2023 goal setting session was to come away with a plan that the Council can agree represents their collective policy priorities and does not exceed staff’s capacity. This memo services to update the Council on the status of the workplan. Notwithstanding the projects identified in the council’s 2023 work plan and the additional day-to-day activities, invariably other priorities come up and staff must either reprioritize their workload, absorb the addition, or somehow extend their capacity to get it done.

DISCUSSION:

Progress Report on the Adopted City Council Workplan for 2023 In the four focus areas, the adopted workplan identifies 47 projects/initiatives. Some of the projects are multi-year endeavors and the workplan specifies 92 milestones for 2023 calendar year.

The table below summarizes the status of the 92 milestones as of August 17, 2023. A full status report can be found in Attachment 2.

LEGEND Total
✓ Complete 41 milestones
P In progress 33 Milestones
S Scheduled 6 Milestones
Ø Project yet to be started 9 Milestones

Memo to City Council Page 4
Update on 2023 Strategic Goals
August 17, 2023
Projects removed from Work Plan 3 Milestones
The projects yet to be started are listed below with a short update on where they stand in the process:
• Specific actions items related to implementing the Climate Action Plan Staff has yet to begin work on promoting water conservation initiatives or having the Council discuss incentives for home electrification conversions. • Emergency Preparation
Staff is working with the EPRC and preparing the Hazard Mitigation Plan in collaboration with the Council which will inform how we might work with the Fire District on wildfire prevention tactics including enhanced communication during emergencies and road hardening.
• Audit Permit Fees and Issue Refunds if Necessary
The milestones related to this project (conducting analysis of permit fees, distributing refunds if necessary, and entering into contract with vendor to complete cost allocation and fee study) have been reprioritized to 2024. • Preservation of Institutional Knowledge and Standardization of Procedures Staff is still exploring options for a technology solution to capture institutional knowledge.
• 2023 Sanitary Sewer CIP
Plans have been finalized for the work, competitive bid process has started, and construction has not yet been started.
• Converting all HVAC to heat pumps in Town Hall
Plans have been finalized for the work, competitive bid process has started, but construction has not yet been started.

Progress on Additional Council Projects Not on the 2023 Priority Workplan As staff made progress on the priorities identified in the workplan, several other projects arose needing staff’s attention. The table below represents additional projects taken on by staff so far this year. Bandwidth for these projects became available from reprioritizing or progressing other priorities at a faster rate than was originally anticipated.

Memo to City Council Page 5
Update on 2023 Strategic Goals
August 17, 2023
Projects Department QUARTER OF

COMPLETION STATUS
Recruitment of City Clerk City Manager Q4 2023 P
Recruitment of Admin Services Director City Manager Q4 2023 P Inclusionary Housing Feasibility and
Nexus Study Planning Building Q4 2024 P
ADU Tenant Matching Program Planning Building Q3 2024 P Adu Ordinance Planning Building Q2 2024 P
Solar Pannel Auto Permitting System Planning Building Q4 2023 P Pathway Impact Fee Nexus Study Planning Building / Public Work
TBD P
Heritage House Renovation Planning Building / Public
Work
Q4 2024 P
Storm Drain Improvements (Design, Bid,
Construct)
Public Works Q3 2023 P
Improvements to O'Keefe Pump Station
(Design)
Public Works Q4 2023 P
Traffic Signal Battery Back-up System Public Works Q3 2023 P Recruitment of Community
Development Director
City Manager Q3 2023 ✓
360 Google Tours for Town Facilities Community Services Q3 2023 ✓ Include Horses in 4th of July Parade Community Services Q3 2023 ✓ Conclude Manure Pilot Program Community Services Q2 2023 ✓ This has been an exceptionally productive year thanks to the clear policy direction of the Council and the continued support and defense of staff resources so we can stay focused on Council and staff priorities. As we start to prepare for next year we hope to build on the trust and collaboration we have built over this last year and look for the Council and communities continued support going into 2024.

Albeit this has been a supremely successful year, in staff's opinion the workload has truly stretched staff up to, and in some cases beyond, their capacity. We have also seen an increase in invoices from our consultants that we engage as the workload exceeds our capacity and we contract out work. The challenge for both the Council and staff, in the coming year will be to set realistic expectations and agree to a policy to reprioritize Council, committee, and staff projects when new projects come online. In that effort, staff is working on committee guidelines to help develop a process to ensure committees can

Memo to City Council Page 6
Update on 2023 Strategic Goals
August 17, 2023
help meet the goals of the Council and community without competing for staff time and resources.

ATTACHMENTS:

1. January 25, 2023 Priority Setting Session Report

2. Midyear Update of the 2023 City Council Work Plan

2023 PRIORITY SETTING

SESSION REPORT
Town of Los Altos Hills
Report Prepared
by: Renne Public
Management
Group
Attachment 1

1 2023 Priority Setting Session
Final Report
Introduction
The City Council of Los Altos Hills conducts an Annual Priority Setting to provide direction to staff on priorities for the coming year and beyond, and to hear from the public on their interests and concerns related to priorities for the Town and its residents. The Priority Setting process ensures that Council, Committees and staff are all aligned on where time and resources should be focused. The 2023 Priority Setting Session was held on January 25 in the Council Chamber, with Mayor Swan presiding over the public meeting.

City Manager Peter Pirnejad and members of the executive team were also present at the meeting, which was facilitated by Dan Rich and Nelson Fialho from the Renne Public Management Group (RPMG). Ultimately, a work plan with 47 projects and 92 milestones, including two projects added at the session, was endorsed by the Council and is attached as Exhibit A to this report. Details about the session follow.

Background
Planning for the session began long before January 25. The effort started in early September with the help of Frank Benest, ICMA Executive Leader, who worked with staff to build a process to collect and consider all the priorities from the various stakeholders. This effort was followed by the City Manager meeting with the Planning Commission and all the City’s standing committees to discuss the process and ask them to develop a list of desired priority projects for 2023. Subsequently, Dan Rich held one-on-one meetings with each member of the Council to discuss their priorities for the year.

Staff went through an organized process to determine the proposed priorities for the year, including two half day work sessions. In doing so, they considered mandates and carryover items from 2022, as well as new items identified by Council, committees and staff. From all those data points, staff developed a proposed work plan.

2 On January 11, the City Council held a special meeting to hear from the Planning Commission and standing committees on their 2022 accomplishments and proposed 2023 priorities. Then at the January 25th session, staff presented a work plan with 47 recommended projects, categorized in the following four Value areas (same as in 2022):
• Maintain Quality of Life and Community Character
• Promote Public Safety
• Increase Effective Service Delivery and Governance
• Protect and Maintain Infrastructure
The recommended work plan incorporated 23 of the 36 items proposed by standing committees (and four others can be worked on without staff time or funding from the Town). The presentation also included 21 “Parking Lot” items – projects that were desired but there were not sufficient resources to undertake.

Agenda
The agenda for the priority setting session was as follows:
 Introductory Comments
 Agenda Review and Context

 Recommended 2023 Work Plan and How
Developed
 BREAK
 Council Questions and Initial Discussion
 PUBLIC COMMENT
 Identify Possible Changes to the Work Plan
 LUNCH
 Discussion of Critical Items NOT on the Work
Plan
 PUBLIC COMMENT
 Discuss and Vote on Changes to the 2023 Priorities
 Staff Huddle to review added majority vote items and
resource implications
 Recap and Next Steps

3 Ground Rules
After introductory comments by the City Manager, Dan Rich reviewed the agenda and reintroduced the following ground rules which were used in 2022 and endorsed by the Council for this year as well:
 Listen with intention
 Be constructive when providing feedback or asking questions  Seek consensus
 Recognize common interests
 All voices matter
 Respect differences
 Recognize this discussion is about high-level activities in the community, not the day-to-day operations that take the majority of staff time and attention  Enjoy the day and the conversation
Foundational Principles
Last year, staff created and presented the following foundational principles to the Council and public.

They were designed to acknowledge the importance of prioritizing, ensure clarity of roles, and to focus staff work with the Council’s priorities. The Council supported these again for 2023. They include:
 If everything is a priority, nothing is a priority
 At the department level, most of the day-to-day operations take up 85-90% of organizational capacity
 Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects
 The City Council is accountable for providing strategic direction and policy guidance, approving budget and staffing resources, and not adding new priorities without eliminating other priorities
 Top management is accountable for committing to a few in-progress and new projects for each of the Council’s Priority Policies, recommending resources needed, identifying reasonable timelines, achieving key milestones, and recommending adjustment along the way.

This is achieved by the Council directing the City Manager on the priorities to advance a consensus of the Council. The City Manager then works with staff to accomplish Council priorities.

Following endorsement of the Foundational Principles, Nelson Fialho briefly discussed some of the trends being seen across the local government landscape, such as adjusting to the Covid/post Covid world, dealing with financial and infrastructure strains, and recruitment and retention issues. The context of this overview was to provide an awareness and understanding of the City’s ongoing challenges within the greater landscape of new and emerging issues impacting all local government in 2023. Additionally, these new and emerging policy issues could impact City’s ability to implement the work plan in a timely manner.

4 Review of the 2023 Work Plan
The City Manager provided a recap of the 2022 Council priorities and achievements and then went through a detailed presentation of the proposed 2023 work plan, walking through the recommended items, the parking lot, and the committee projects. The City Manager also reviewed the committee goals. The City Manager noted that 43% of the projects on the work plan came from the committees and that 75% of what they prioritized was included in the proposed 2023 work plan.

During the discussion of this section, it was acknowledged that two of the Emergency Preparedness and Response Committee’s items (Develop a public speaker series on Emergency Preparedness topics and Assist LAH neighborhood groups with emergency preparedness) could start on their own without staff support. It was also noted that one of the History Committee items, that wasn’t listed was understood to be included in the “New Community Events” item.

Staff also clarified that they would add “Water Heaters” to the conversion of the Town Gas Powered HVAC System to Heat Pumps.

Council Dialogue and Public Comments
After initial questions and discussion of the proposed work plan, public comments were solicited.

The consultants then facilitated a multi-step process for the Council to consider possible additions to the work plan, including a review of the “parking lot” and committee items not proposed to be worked on.

The following nine items were identified and discussed by Council, with another opportunity for public input before the Council went through a “dot” voting exercise:
• Reach Code
• Pathways
• Fence Ordinance
• Green Sheets
• Sewer Rates
• ADU Incentives
• Broadband
• Legacy Giving
• Gas Shut Off Valves
• Emergency Preparedness Outreach
It was noted that if the Council majority
directed staff, the Town could promote
voluntary installation of gas shut off valves
through public information. In response to a
public comment, it was suggested that the
Town write a letter to the League of
California Cities to express concerns with the
erosion of local control and their efforts to
protect it.

5 Changes made to the 2023 Work Plan
Council votes led to two items receiving majority support for addition to the work plan. Had Councilmember Tankha been able to attend, it might have impacted the list of items getting majority support. She was given an opportunity to share her views at the February 16 Council meeting before final adoption of the work plan.

Following the January 25th Goal Setting meeting, City Manager Pirnejad met Councilmember Tankha and it was determined that she would prefer to have a study session on the goals described as “Green Sheets” and “Legacy Giving.” She agreed with the other priorities but felt she needed more information prior to advancing any additional projects. She agreed to agendize these in future Council meetings through “Council Initiated Items” process.

Staff huddled after the Council voting to assess what tradeoffs would need to be made to incorporate the items Council wished to add, looking at the workload, and what was a mandate, for the staff impacted by the new items. After staff discussion, the following changes were recommended:

Items Added
• Reach Code –
o Conduct outreach
o Draft an ordinance
o Recruit for a Building Official to enable enforcement • Pathways –
o Initiate a study to develop a multi-year plan for building out the entire pathway network
o Begin construction on the next phase (3-3.6 miles)
Items Removed
• Adobe Creek improvements was removed from the Sewer CIP project that will remain. • Addressing Fire Code in Town for Development (AMMR) – it was noted that residents can still go directly to the Fire consultant, Shane Lawederdale, for consultation on their own if they choose.

Exhibit A includes the updated 2023 Work Plan with these changes.

Staff will begin working on the plan and will seek budgetary funding for specific projects on the plan during the 2023/24 Budget Process. The staff will also update the City Council on the status of each project within the plan at the regularly scheduled City Council meeting in approximately 6 months. It was also noted that there is a process for new items to be added during the year, through Councilinitiated items, and if there was support for something new, staff would come back to Council with the implications of the addition. The Council priority setting session concluded at approximately 3:00 after a recap and discussion of next steps by the City Manager.

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/6/2023
Adopt Housing Element Q1 PlanningSend second Draft to State Q1 PlanningAward contract for a consultant Q1 PlanningConduct Study Session/Public Outreach Q2 PlanningConduct Public Hearings Q3 PlanningAdopt revised zoning ordinance Q4/Jan 31, 2024 Planning Award contract for EIR Q1 PlanningComplete Technical Studies & Reports for EIR Q2 Planning Conduct Public Hearings ‐ Planning Commission and City Council for EIR adoption Q3 Planning
Conduct Study Sessions/ Public Outreach Q1 PlanningConduct Planning Commission public hearing on permanent Ordinance ‐ PC making recommendation to the City Council Q2 Planning Adopt SB9 ordinance Q3 Planning
Master fee schedule updates ‐ ADU fee waiver,fully burdened rates, geo tech Present to City Council for approval during mid year adjustment Q1 Planning No Implement Rebates Q4 PlanningComplete all home assessments Q4 Planning Promote water conservation incentives Q4 PlanningProvide Council incentive options for electrification conversions Q4 Planning Conduct outreach Q4 PlanningDevelop Ordinance Q4 PlanningRecruit for a Building Official to enable enforcement Q4 PlanningLaunch Outreach plan and conduct community outreach Q4 CMtransition of Town's leaf blowers to electric Q4 PWGrand Reopening of Town Hall Q1 Com Services TEDxLosAltosHills Q1 Com Services
Prop 68: Ribbon Cutting and Food Truck Social Q2 Com Services Newcomers Events Q1 Com Services
Food Truck and Movie Night Q3 Com Services
Spring Summer Q1 Com Services
Fall Winter Q3 Com Services
Vicotria Dye Equestiran Concessinaire Agreement Q1 Com Services Little League Q2 Com Services
LEGENDEnvironmental/Sustainability
$ New Budget Resources Required
Amendments to Land Use Element and MunicipalCode to add Multi‐family zone (Housing Element implementation) No
POLICY VALUE STATEMENT: Better leverage healthy relationships with community members and maintain rural atmosphere in Town Housing Element $X No
VALUE/PRIORITY AREA: Maintain Quality of Life and Community Character NEW
$ Mandate KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT MULTI‐YEAR PROJECT? XXX
$$$$
X
$$
Permanent SB9 OrdinanceContinue to Implement Climate Action Plan No
CEQA for Zoning Ordinance
No
Manage New Community Events
No
Implement Leaf Blower Ordinance
Yes
Reach Codes
No
Yes
No
Bi‐Annual Activity Guide
Contract Renewals
No

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/6/2023
Automatic License Plate readers Conduct 1 year review of system Q1 CM No $ Sheriff's Contract Review Analyze Contract Options Q1 CM No Conduct an emergency drill with outside agencies Q1 CM
Receive Council direction on how to work with Fire District on wild fire prevention including enhanced communication during emergencies and road hardening
Q3 CM
Participate in Fire Service Review Participate in county/LAFCO review Q4 CM Yes Enhance Public Safety Programs Receive council direction on how to enhance crime prevention programs Q2 CM No $ X Update Safety Element
Prepare Draft Safety Element in consultation with County Fire; PlanningCommission Public Hearing; explore evacuation plan including CalTrans280 egress Q3 Planning Yes
LEGENDEnvironmental/Sustainability
$ New Budget Resources Required
Continue Emergency Prep
$ No
VALUE/PRIORITY AREA: Promote Public Safety
NEW
$ Mandate KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Maintain the high level of public safety in the Town.

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/6/2023
Standing Committee Resolution Q3 CMCode of Conduct Q3 CMReceive Direction on Form 700 Q1 CM Conduct analysis of Permit Fees Q2 ASD
Distribute refunds if necessary Q2 ASDEnter into contract with vendor to complete cost allocation and fee study
Q4 ASD
Update employee handbook Q3 ASDReceive direction from Council on a compensation philosophy to retainemployees and enhance workplace culture Q4 CM $ Review the Town staff classification structure & plan for growth Onboard consultant to complete an organizational assessment Q4 CM No Adopt FY 2023‐24 Budget Q2 ASDAdopt FY 2023‐24 Interim and Final Audit Q4 ASD Adopt FY 2022‐23 Mid Year adjustment Q1 ASD
$ Upgrade of the Council Chambers Audio/Video System Research, Award contract and Install new AV system in Chamber Q1 Clerk No $ Launch Quarterly Newsletter Publish Quarterly Newsletter Q4 Clerk Yes $IT Services RFP Advertise and Award Contract for IT Services Q2 ASD No Adopt Travel Policy Q3 ASD
Adopt Financial Policy* Q3 ASD
Adopt Tabling Policy Q1 Com Services
Adopt an IT retention policy/IT Policy Q1 ASD
Enable eTRAKiT for Planning projects Q1 PlanningEnable eTRAKiT for Building permits Q1 Planning $ Update GIS Database Show all easements in Town GIS Q1 Planning No $ Launch Technologies that Promote Community Engagement Launch Community engagement platform Q1 Clerk No Hold an annual Committee/Commission Chair Roundtable Q1 Clerk Hold an annual City Council meeting with Committees Q1 Clerk Software to assist in organizing terms for
committee members, including historical data
Launch technology to manage committees Q1 Clerk No
Host Community Events Host the Volunteer Dinner Q3 Clerk NoTransition to New City Clerk Prepare Desk Procedures Q3 Clerk No $ New Our Town Contract and Process Create Process and Award Contract Q2 Clerk No $ Public Access Programming (KMVT Agreement) Execute contract with KMVT and implement service Q1 CM No $ Preservation of Institutional Knowledge and Standardization of Procedures Implement software solution Q1 PW No LEGENDEnvironmental/Sustainability
$ New Budget Resources Required$$$$
X
VALUE/PRIORITY AREA: Increase Effective Service Delivery & Governance NEW
$ Mandate KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Advance Town operations to better serve the community No
X
Audit Permit Fees and Issue Refunds if Necessary
No
Increase Effective Use of Committees
No
Improve Employee Attraction and Retention
FY 2023‐24 Financial Documents
No
Online Application intake
No Increase Effective Use of CommitteesNo
X No
Create Town Policies

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/6/2023
$ Complete 2022 10 Pathway Segments Design, bid, Construct Q2 PW No Complete multi‐year plan to finish pathway system design Q4 PW Construct next 3.6 miles of pathways Q4 PWComplete the Broadband Feasibility Study with GovTech Group / exploring 5G Q2 CMUpdate the Wireless Telecom Facility Ordinance to maintain localcontrol to the greatest extent possible Q2 CM Complete Battery Energy Storage System (BESS) project Q4 CM Yes Initiate SVCE Decarbonization Grant Q4 CM Yes
Determine Ph.2 Town Hall Improvement Plans* Q2 CM No
$ Equipment Purchases Complete purchases. Bucket/boom truck replacement Q4 PW No X Storm Water Annual Report (SCVURPPP) Complete Annual Report Q3 PW No Finalize construction documents and specs Q2 PW
Competitively bid, award, and start construction Q3 PW
Finalize Construction Q4 PWFinalize Construction drawings and specs Q2 PWStart Construction Q3 PWFinish Construction Q4 PWRemove cattails and sediments Q1 PWObtain permanent permit from water board Q3 PW Finalize construction documents and specs Q2 PWCompetitively bid, award, and start construction Q3 PW Finalize Construction Q4 PWProgress the 20A project (icebreaker) i.e. proactively engage PG&E TBD pending PG&E PWProvide undergrounding study TBD pending PG&E PW LEGENDEnvironmental/Sustainability
$ New Budget Resources Required
Improvements to Town Facilities
$ Yes Improve Pathway System
VALUE/PRIORITY AREA: Protect & Maintain Infrastructure
NEW
$ Mandate KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes 2023 Pavement and Storm Drainage Improvement
Yes
$
Yes
NoNoNoNo
2023 Sanitary Sewer CIP
$*
$
Broadband
$$
Continue work on Undergrounding Utilities
(dependent on PG&E)
Convert all HVAC to heat pumps and water heaters
at Town Hall and Council ChambersMatadero Creek
$

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 8/9/2023
Adopt Housing Element Q1 ✓ Planning
Send second Draft to State Q1 ✓ Planning
Award contract for a consultant Q1 ✓ Planning
Conduct Study Session/Public Outreach Q2 P Planning
Conduct Public Hearings Q3 P Planning
Adopt revised zoning ordinance Q4/Jan 31, 2024 P Planning Award contract for EIR Q1 ✓ Planning
Complete Technical Studies & Reports for EIR Q2 P Planning Conduct Public Hearings ‐ Planning Commission and City Council for EIR adoption Q3 P Planning
Conduct Study Sessions/ Public Outreach Q1 ✓ Planning
Conduct Planning Commission public hearing on permanent Ordinance ‐ PC making recommendation to the City Council Q2 ✓ Planning Adopt SB9 ordinance Q3 ✓ Planning
Master fee schedule updates ‐ ADU fee waiver,
sewer rate updates, fully burdened rates, geo tech Present to City Council for approval during mid year adjustment Q1 ✓ Planning small No Implement Rebates Q4 ✓ PlanningComplete all home assessments Q4 ✓ Planning Promote water conservation incentives Q4 Ø Planning
Provide Council incentive options for electrification conversions Q4 Ø Planning Conduct Outreach Q4 P PlanningComplete all home assessments Q4 ✓ PlanningRecruiut for a Building Official to enable enforcement Q4 P Planning Launch Outreach plan and conduct community outreach Q4 P CM transition of Town's leaf blowers to electric Q4 P PW
Grand Reopening of Town Hall Q1 ✓ Com Services
TEDxLosAltosHills Q1 ✓ Com Services
Prop 68: Ribbon Cutting and Food Truck Social Q2 ✓ Com Services Newcomers Events Q1 ✓ Com ServicesFood Truck and Movie Night Q3 ✓ Com Services Spring Summer Q1 ✓ Com ServicesFall Winter Q3 P Com Services Vicotria Dye Equestiran Concessinaire Agreement Q1 ✓ Com Services Little League Q2 ✓ Com Services
LEGEND
✓ Complete
P In progress
S Scheudled
Ø Project yet to be started
No
Bi‐Annual Activity Guide Yes
Contract Renewals Large
Med
Med Yes
Permanent SB9 Ordinance
Continue to Implement Climate Action Plan
No
Manage New Community Events
Large
No
Reach Codes
Med
Large No Implement Leaf Blower Ordinance
NoNo
CEQA for Zoning Ordinance
Large No
Amendments to Land Use Element and Municipal
Code to add Multi‐family zone (Housing Element
implementation) Large
Large
$$$$$$
No Housing Element $ Large
VALUE/PRIORITY AREA: Maintain Quality of Life and Community Character NEW
$ STATUS
MULTI‐YEAR
PROJECT? KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT STAFF EFFORT small, med, large POLICY VALUE STATEMENT: Better leverage healthy relationships with community members and maintain rural atmosphere in Town Attachment 2

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 8/9/2023
Automatic License Plate readers Conduct 1 year review of system Q1 ✓ CM med No $ Sheriff's Contract Review Analyze Contract Options Q1 P CM Med No Conduct an emergency drill with outside agencies Q1 ✓ CM Receive Council direction on how to work with Fire District on wild fire prevention including enhanced communication during emergencies and road hardening
Q3 Ø CM
Participate in Fire Service Review Participate in county/LAFCO review Q4 ✓ CM Small Yes Enhance Public Safety Programs Receive council direction on how to enhance crime prevention programs Q2 ✓ CM Med No $ Update Safety Element
Prepare Draft Safety Element in consultation with Cal Fire; PlanningCommission Public Hearing; explore evacuation plan including CalTrans280 egress Q3 P Planning Med Yes
LEGEND
✓ Complete
P In progress
Large No
Continue Emergency Prep
$
VALUE/PRIORITY AREA: Promote Public Safety
NEW
$ KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 STATUS QUARTER OF COMPLETION LEAD DEPARTMENT STAFF EFFORT small, med, large MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Maintain the high level of public safety in the Town.

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 8/9/2023
Standing Committee Resolution Q3 P CM
Code of Conduct Q3 P CMReceive Direction on Form 700 Q1 ✓ CM Conduct analysis of Permit Fees Q2 Ø ASD
Distribute refunds if necessary Q2 Ø ASD
Enter into contract with vendor to complete cost allocation and fee study Q4 Ø ASD
Update employee handbook Q3 S ASD
Receive direction from Council on a compensation philosophy to retain employees and enhance workplace culture Q4 P CM
$ Review the Town staff classification structure & plan for growth Onboard consultant to complete an organizational assessment Q4 ✓ CM Med No Adopt FY 2023‐24 Budget Q2 ✓ ASD
Adopt FY 2023‐24 Interim and Final Audit Q4 S ASD
Adopt FY 2022‐23 Mid Year adjustment Q1 ✓ ASD
$ Upgrade of the Council Chambers Audio/Video System Research, Award contract and Install new AV system in Chamber Q1 P Clerk Med No $ Launch Quarterly Newsletter Publish Quarterly Newsletter Q4 ✓ Clerk Large Yes $ IT Services RFP Advertise and Award Contract for IT Services Q2 ✓ ASD Med No Adopt Travel Policy Q3 ✓ ASD
Adopt Financial Policy* Q3 ✓ ASDAdopt Tabling Policy Q1 removed Com Services Adopt an IT retention policy/IT Policy Q1 ✓ ASD
Enable eTRAKiT for Planning projects Q1 P Planning
Enable eTRAKiT for Building permits Q1 P Planning
$ Update GIS Database Show all easements in Town GIS Q1 ✓ Planning Small No $ Launch Technologies that Promote Community Engagement Launch Community engagement platform Q1 ✓ Clerk Med No Hold an annual Committee/Commission Chair Roundtable Q1 S Clerk Hold an annual City Council meeting with Committees Q1 ✓ Clerk Software to assist in organizing terms for
committee members, including historical data
Launch technology to manage committees Q1
✓
Clerk
small No
Host Community Events Host the Volunteer Dinner Q3 S Clerk Large No Transition to New City Clerk Prepare Desk Procedures Q3 P Clerk Large No $ New Our Town Contract and Process Create Process and Award Contract Q2 ✓ Clerk Large No $ Public Access Programming (KMVT Agreement) Execute contract with KMVT and implement service Q1 P CM Med No $ Preservation of Institutional Knowledge and Standardization of Procedures Implement software solution Q1 Ø PW Small No LEGEND
✓ Complete
P In progress
S Scheudled
Ø Project yet to be started
Med No Increase Effective Use of Committees
Large NoLarge No
Create Town Policies
Online Application intake
Increase Effective Use of Committees
Large
No
FY 2023‐24 Financial Documents
Large No
Improve Employee Attraction and Retention
Med
VALUE/PRIORITY AREA: Increase Effective Service Delivery & Governance NEW
$ KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 STATUS QUARTER OF COMPLETION LEAD DEPARTMENT STAFF EFFORT small, med, large MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Advance Town operations to better serve the community No
Audit Permit Fees and Issue Refunds if Necessary
Large No
$$$$

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 8/9/2023
$ Complete 2022 10 Pathway Segments Design, bid, Construct Q2 P PW Large No Complete multi‐year plan to finish pathway system design Q4 removed PW Construct next 3.6 miles of pathways Q4 removed PWComplete the Broadband Feasibility Study with GovTech Group / exploring 5G Q2 P CMUpdate the Wireless Telecom Facility Ordinance to maintain local control to the greatest extent possible Q2 P CM
Complete Battery Energy Storage System (BESS) project Q4 P CM Large Yes Initiate SVCE Decarbonization Grant Q4 ✓ CM Med Yes
Determine Ph.2 Town Hall Improvement Plans* Q2 P CM Med No $ Equipment Purchases Complete purchases. Bucket/boom truck replacement Q4 P PW Med No Storm Water Annual Report (SCVURPPP) Complete Annual Report Q3 S PW Med No Finalize construction documents and specs Q2 P PW
Competitively bid, award, and start construction Q3 P PW Finalize Construction Q4 Ø PWFinalize Construction drawings and specs Q2 ✓ PW Start Construction Q3 P PWFinish Construction Q4 S PWRemove cattails and sediments Q1 ✓ PWObtain permanent permit from water board Q3 ✓ PWFinalize construction documents and specs Q2 P PW Competitively bid, award, and start construction Q3 P PWFinalize Construction Q4 Ø PWProgress the 20A project (icebreaker) i.e. proactively engage PG&E TBD pending PG&E P
PW
Provide undergrounding study TBD pending PG&E P PW
LEGEND
✓ Complete
P In progress
Matadero Creek
$
STATUS
Yes
LargeLargeLarge
VALUE/PRIORITY AREA: Protect & Maintain Infrastructure
NEW
$ KEY PROJECTS/INITIATIVES MILESTONES FOR 2023 QUARTER OF COMPLETION LEAD DEPARTMENT STAFF EFFORT small, med, large MULTI‐YEAR PROJECT? POLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes $ Yes 2023 Work on Pathway Large
Large
Improvements to Town Facilities
Broadband
$*
$$
Med
Large
2023 Pavement and Storm Drainage Improvement
$$
2023 Sanitary Sewer CIP
Continue work on Undergrounding Utilities
(dependent on PG&E)Convert ALL HVAC to heat pumps at Town Hall and Council Chambers
Yes
NoNoNoNo

1 City Council Special Meeting Minutes
June 15, 2023

CALL TO ORDER, ROLL CALL

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa H.

Schmidt, Councilmember Kavita Tankha, Councilmember George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Deborah Padovan (left the meeting at 5:02 p.m.)
Mayor Swan called the meeting to order at 5:00 p.m.

PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

The City Council adjourned to Closed Session at 5:03 p.m. to consider the following:

A. CLOSED SESSION—CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Case.

The meeting adjourned at 5:28 pm and there was no reportable action resulting from the closed session.

Respectfully submitted,
Deborah Padovan
City Clerk
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, June 15, 2023 at 5:00 pm
Council Chambers, 26379 Fremont Road, Los Altos Hills,
California
AGENDA ITEM #4.A
DRAFT

1 City Council Regular Meeting Minutes
June 15, 2023
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, June 15, 2023
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember George Tyson, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Deborah Padovan, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt, Community Services Manager Sarah Robustelli, Project Manager Steve Padovan, Senior Planner Elaine Ling, Associate Planner Jeremy Loh, Public Works Director WooJae Kim
Mayor Swan called the meeting to order at 5:30 p.m.

CALL TO ORDER (5:30 P.M.) – CLOSED SESSION
A. Roll Call
B. Pledge of Allegiance
There was no reportable action resulting from the 5:00 p.m. Closed Session.

1. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS:
(Pursuant to Government Code Section 54957.6)
Agency Designated Representative: Peter Pirnejad
Unrepresented employee: City Attorney

2. ADJOURN TO CLOSED SESSION
Council adjourned to Closed Session at 5:31 p.m.

3. REPORT OUT OF CLOSED SESSION
See item 4.N.

AGENDA ITEM #4.B
DRAFT

2 City Council Regular Meeting Minutes
June 15, 2023
CALL TO ORDER (6:00 P.M.) – OPEN SESSION
Mayor Swan called the meeting to order at 6:00 p.m.

1. AGENDA REVIEW
There were no changes to the agenda.

2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Environmental Design and Protection Committee City Clerk Padovan introduced Lena Hsu.

Lena Hsu expressed her interest in serving on the committee.

MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Lena Hsu to the Environmental Design and Protection Committee for a four-year term. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Mid-Peninsula Regional Open Space Presentation
Yoriko Kishimoto, President, Mid-Peninsula Regional Open Space, delivered the annual district presentation.

The Council received the report. No action was taken.

C. Presentation on Proposed Magical Bridge Playground at Foothill College Project Dr. Kristina Whalen, President and Simon Pennington, Associate Vice President, Foothill College, presented the Magical Bridge project at the college and next steps.

The Council asked questions and received responses. No action was taken.

3. PRESENTATIONS FROM THE FLOOR
Ginger Summit, Los Altos Hills, spoke about the Redwood Grove pathway and would like to see it built. She would like to see it agendized for a future meeting. She believed it should be a simple, easy process.

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3 City Council Regular Meeting Minutes
June 15, 2023
Dorit Perry, Los Altos Hills, spoke in support of safety and security in town and asked the Council what action items have the implemented since they are not renewing private patrol.

Carl Guardino, Tarana Wireless, encouraged everyone to attend the Tarana Wireless and Bloom Energy Third Annual Stars and Strides 5K-10K Community Run/Walk and Kids Fun Run on Saturday, July 1 in downtown San Jose at Discovery Meadow. This event benefits three hospitals and fourteen health care clinics. More information and registration can be found at
https://raceroster.com/events/2023/72371/bloom-energy-and-tarana-wireless-starsand-strides-5k-10k-runwalk-and-kids-fun-run.

Bridget Morgan, Los Altos Hills, thanked the Council and staff for the housing element and having it approved by the state. She expressed a worry that 88 condo rental units might eventually be built on the substandard lots on Mora Drive and highdensity developments in other places in Town.

4. CONSENT CALENDAR

Councilmember Schmidt asked that items 4.H, 4.J and 4.L. be pulled for discussion.

City Manager Pirnejad asked to make a statement regarding item 4.N before the Consent Calendar is voted upon.

Public Comment
Susan Cretekos, Los Altos Hills, spoke on item 4.J and said she and others still use the manure pilot program on a regular basis.

City Manager Pirnejad stated that item 4.N is an amendment to the contract with Meyers Nave for City Attorney services. The proposed contract amendment increases the monthly general services retainer rate to $13,465 per month and also increases the hourly rates for special services, litigation, and land-use cost recovery by approximately 5%.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the Consent Calendar with the exception of Items 4.H, 4.J, and 4.L. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
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4 City Council Regular Meeting Minutes
June 15, 2023
A. Approval of Special City Council Meeting Minutes – May 17, 2023 B. Approval of Special Joint City Council/Finance and Investment Committee Meeting Minutes – May 25, 2023
C. Approval of Special City Council Meeting Minutes – May 25, 2023

D. Approval of Special City Council Meeting Minutes – May 31, 2023

E. Review of Disbursements: May 1-31, 2023 $716,737.50

F. Approval of Treasurer’s Report for the Month Ended May 31, 2023 (Staff: S.

Revillar)

G. Approval of Change in Regular Meeting Date and Time for the Los Altos Hills Parks and Recreation Committee (Staff: D. Padovan)

H. Resolution 57-23 Approving an Amendment to the Reserve Policy (Staff: S.

Revillar)
Vice Mayor Mok pulled the item for discussion. The AV system should be on an ongoing budget process. AV needs to be included as it depreciates. We should have a certain amount of money put aside on a per-year basis. He recommended adding a new subcategory of Technology to the CIP with the amount of $460K. The depreciation schedule would be $46K per year for ten years.

Administrative Services Director Sarina Revillar said she would make that change to the budget and confirmed with Vice Mayor Mok that this would be for the 2023- 2024 budget.

MOTION MADE AND SECONDED: Vice Mayor Mok moved to approve Resolution 57-23 Approving an Amendment to the Reserve Policy, with an additional amendment to the IT portion of the policy for AV systems. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

I. Request from the History Committee Seeking Permission to Hold September 10, 2023, History Walk featuring Historical Sites along Moody Road and the Fall Presentation “An Old Timers Gathering” on September 24, 2023

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5 City Council Regular Meeting Minutes
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J. Conclude the Manure Pilot program at Purissima Park (Staff: S. Robustelli)

Mayor Swan pulled the item for discussion. Community Services Manager Sarah Robustelli explained how the program works and said three residents said they no longer use the program.

Public Comment
Alisa Bredo, Los Altos Hills, said she appreciated the EIC offering this proposal. She found using the manure program difficult and it is not easy to dump a lot of manure. She suggested dumping on the ground at the compost pile.

Teresa Baker, Los Altos Hills, she said having it dumped at the compost pile at the end of Elena and Purissima would be ideal.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve the conclusion of the manure pilot program. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 4-1:

AYES: Mok, Schmidt, Tankha, Tyson
NOES: Swan
ABSTAIN: None
RECUSE: None
ABSENT: None
K. Resolution 54-23 Rejecting All Bids Received for the 2023 Pavement Rehabilitation and Drainage Improvement Project; Approving Revised Project Plans and Specifications for Staff to Advertise for Formal Bid (Re-Bid); and Authorizing the City Manager to Award a Construction Contract Not to Exceed $1,390,000 to the Lowest Responsible Bidder, Including Contingency Fund for Potential Change Orders (Staff: W. Kim)
L. Resolution 58-23 Approving the Plans and Specifications for Briones Way, Concepcion Road, and La Paloma Road Pathways for Staff to Advertise for Formal Bid; and Authorizing the City Manager to Award a Construction Contract Not to Exceed $500,000 to the Lowest Responsible Bidder, Including Contingency Fund for Potential Change Orders (Staff: W. Kim)

Councilmember Schmidt pulled the item for discussion as she thought the cost was high. Public Works Director WooJae Kim addressed the cost issues.

Public Comment
Allan Epstein, Los Altos Hills, some issues need to be addressed. Delegating authority to the City Manager doesn’t allow for public review and input. This project DRAFT

6 City Council Regular Meeting Minutes
June 15, 2023
is very important to the future of how pathways projects will be completed. If the bids come in at $500K, we need an alternative approach to how pathways are built.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 58-23 Approving the Plans and Specifications for Briones Way, Concepcion Road, and La Paloma Road Pathways for Staff to Advertise for Formal Bid; and Authorizing the City Manager to Award a Construction Contract Not to Exceed $500,000 to the Lowest Responsible Bidder, Including Contingency Fund for Potential Change Orders as amended to delegate the authority for proceeding to an ad hoc committee comprised of Mayor Swan and Councilmember Schmidt, along with the City Manager, with the recognition that if the price is very high they are fully authorizing to reject it and wait until we have a better understanding. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
M. Resolution 55-23 authorizing the City Manager to renew and extend the term of the Los Altos/Los Altos Hills Little League Agreement for an additional three years (Staff: S. Robustelli)
N. Resolution 56-23 Approving Amendment No. 11 to the Agreement for City Attorney and Other Legal Services Between Meyers Nave and the Town of Los Altos Hills (Staff: P. Pirnejad)

5. ONGOING BUSINESS

A. Resolution Authorizing Award of the Information Technology Managed Services and Authorize the City Manager to enter into a two-year agreement with Eaton & Associates for Fiscal Years 2023-2025 with an amount not to exceed $243,168 with an option to extend two additional years (Staff: S. Revillar) – The resolution was not approved.

City Manager Peter Pirnejad presented the staff report. He suggested that the Council reject all bids, extend the Eaton & Associates contract for one year and hire a consultant to lead the bidding process.

Rajiv Bhateja, representing the Technology Committee, explained the committee process in selecting a vendor.

Allan Epstein, Los Altos Hills, said he doubts we could find a consultant more qualified than the Technology Committee. The services provided by both vendors are DRAFT

7 City Council Regular Meeting Minutes
June 15, 2023
the same. The other vendor is providing the same hours but at a higher hourly rate. If the hours were leveled, their agreement would be less.

Jim Fruuen, Stepford, they have been providing services in the Bay Area for 38 years and 30 have been dedicated to the private sector. They made their operations more efficient, and they have people with extremely high levels of skill. They get things done faster.

Gabrielle Nelson, Eaton & Associates, looking at May of this year, the town employees submitted 144 tickets to Eaton. Their pricing is not random but is based on their contract with Los Altos Hills.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved that in light of recent events and in an effort to ensure all vendors are provided a fair and predictable process to submit proposals, to reject all the bids, extend the Eaton & Associates Contract for one year, direct staff to hire an expert in IT managed services to create and implement a new RFP and process that allows input and recommendations from stakeholders such as the Technology and others committees, staff and other stakeholders in a process that ensures we comply with public sector procurement best practices. Cost should be a factor in the selection process but not the determinant factor. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. NEW BUSINESS

A. Resolution 59-23 Approving and Adopting the Town of Los Altos Hills Travel Policy (Staff: S. Revillar)

Administrative Services Director Sarina Revillar presented the staff report.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 59-23 Approving and Adopting the Town of Los Altos Hills Travel Policy. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
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8 City Council Regular Meeting Minutes
June 15, 2023
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Resolution 60-23 Approving and Authorizing a Financial Policy (Staff: S. Revillar) Director Revillar presented the staff report.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 60-23 Approving and Authorizing a Financial Policy. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Resolution 61-23 Authorizing the Town of Los Altos Hills to Participate in the Employment Risk Management Authority (ERMA) – Employee Practices Liability (EPL) (Staff: S. Revillar)

Director Revillar presented the staff report.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 61-23 Authorizing the Town of Los Altos Hills to Participate in the Employment Risk Management Authority (ERMA) – Employee Practices Liability (EPL). The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. PUBLIC HEARINGS

 City Council Ex Parte Contacts Policy Disclosure

There were no ex parte communications.

A. Resolution 62-23 of the City Council of the Town of Los Altos Hills Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2023- DRAFT

9 City Council Regular Meeting Minutes
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2024 Sewer Service Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Sewer Basins (Staff: W. Kim) Mayor Swan opened the Public Hearing.

Public Works Director WooJae Kim presented the staff report.

There was no public comment. Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve Resolution 62-23 of the City Council of the Town of Los Altos Hills Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2023- 2024 Sewer Service Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Sewer Basins. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Resolution 63-23 Adopting the Proposed FY 2023-24 Operating Budget and FY 2024-28 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2023-24 Salary Schedule (Staff:

S. Revillar)

Mayor Swan opened the Public Hearing.

Director Revillar presented the staff report. Council asked questions of staff and received responses.

There was no public comment. Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Vice Mayor Mok moved to approve Resolution 63-23 Adopting the Proposed FY 2023-24 Operating Budget and FY 2024-28 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2023-24 Salary Schedule. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
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10 City Council Regular Meeting Minutes
June 15, 2023
RECUSE: None
ABSENT: None

8. STAFF REPORTS

A. City Attorney - No report.

B. City Clerk - No report.

C. Planning Director - No report.

D. Administrative Services Director
Director Revillar said that the final audit is scheduled for the end of September.

E. Public Works Director
Director Kim informed the Council about the Regional Water Quality Control Board has adopted the third iteration of the Municipal Regional Stormwater Permit, also known as MRP 3.0. The new permit requirements include significant changes and additional requirements for Provision C.3 related to New development and redevelopment. The key change for the town is that all single-family home projects that create and/or replace 10,000 sq. ft. or more of impervious surface will now be a regulated project requiring low-impact development (LID) involving site design and stormwater treatment measures. Town staff has been outreaching to the development communities regarding the regulation change. There will also be more information on this week’s City Manager Weekly Report on the matter. Feel free to contact the Public Works or Planning staff members for any questions.

F. City Manager
City Manager Pirnejad provided information on:
• Decreased residential burglary rates.
• The success of the recent Town Picnic.
• The upcoming Twelfth Annual 4th of July parade.
• New neighborhood watch zones.
• The City of Palo Alto’s recently renewed contract with Pets in Need. • Santa Clara County’s FireSafe Council’s announcement that the public comment period for the draft update to the County’s Community Wildfire Protection Plan (CWPP).
• Santa Clara County administration has agreed to secure replacement funds for the CDBG monies that we thought we had identified for the Heritage House.

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
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11 City Council Regular Meeting Minutes
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A. Report by the Undergrounding Subcommittee (Councilmember Tyson) Councilmember Tyson reported that the PG&E drawing is complete, and they are about to complete their internal estimate.

No action was taken.

B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
Vice Mayor Mok reported that they are moving forward. They have had conversation with LAHCF and AT&T and sometime before the end of year, they will bring something to the Council.

C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)

No report.

D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson)
Councilmember Tyson reported that the ad hoc committee has completed the draft and submitted to the City Clerk and the City Manager. It is currently with the City Attorney for review. Once that is in place, we will bring it forward to the committee chairs for review and come up with something that is acceptable to most.

E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

Councilmember Tyson reported he attended the tour at the Stanford Energy Process sponsored by Silicon Valley Clean Energy. Last week he had the opportunity to visit Casa Diablo 4, the first geothermal project being built and started up in California in 30 years, in the Eastern Sierras.

10. COUNCIL INITIATED ITEMS
A. Request to Update the Council Ad Hoc Committee on Lifetime Volunteer Awards (Mayor Swan)
Mayor Swan presented the item. She suggested that the incoming Mayor be involved in the ad hoc committee. She suggested that the ad hoc committee be comprised of Vice Mayor Mok and Mayor Swan.

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12 City Council Regular Meeting Minutes
June 15, 2023
MOTION MADE AND SECONDED: Mayor Swan moved that the membership of Council Ad Hoc Committee on Lifetime Volunteer Awards be updated to include Vice Mayor Mok and Mayor Swan. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

B. Request to Include Horses at the Fourth of July Parade (Mayor Swan) Mayor Swan presented the item.

Council discussion ensued.

Public Comment
Alisa Bredo, Los Altos Hills, said that other cities all have horse parades.

Teresa Baker, Los Altos Hills, she would like to see the horses in the parade.

MOTION MADE AND SECONDED: Mayor Swan moved to allow horses in the 4th of July Parade. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Request to Consider Co-Sponsoring the Los Altos Rotary Fine Art in the Park Event by Providing a $1,000 Grant (Mayor Swan)

Mayor Swan presented the item.

MOTION MADE AND SECONDED: Mayor Swan moved to provide $1,000 Grant to the Los Altos Rotary Fine Art in the Park Event. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
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13 City Council Regular Meeting Minutes
June 15, 2023
ABSTAIN: None
RECUSE: None
ABSENT: None

11. ADJOURN

The meeting was adjourned at 9:07 p.m. in memory of David Struthers.

Respectfully submitted,
Deborah Padovan
City Clerk
DRAFT

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: June 2023 DISBURSEMENT LISTING
FROM: Miranda Shum, Senior Accountant
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the June 2023 Disbursements Report.

BACKGROUND:

The June 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $1,712,047.48 and Electronic Fund Transfers totaled $404,064.47 with a grand total of $2,116,111.95. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $1,867,050.36 or approximately 88% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 312,394.99 ADP- Payroll Services Primarily relates to the biweekly payroll ($77,482.16) and related
payroll taxes ($22,691.18) for the pay
date 06/02/23; and biweekly payroll
($81,881,28) and related payroll taxes
($23,889.54) for the pay date
06/16/23; and biweekly payroll
($82,870.03) and related payroll taxes
($23,580.80)
$ 156,467.57 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp)
Employer contributions and employee
withholdings related to payroll
benefits
AGENDA ITEM #4.C
M.S.

P.P.

Staff Report to City Council Page 2
Disbursement Report
August 17, 2023
$ 12,679.75 Bellecci & Associates El Monte Fire Station Undergrounding- CIP
$ 16,722.50 Bob Murray & Associates Recruiting Services for Community Development Director and Assistant
CDD/Building Official
$ 105,146.00 C2R Engineering Inc Retention Release for Sanitary Sewer -CIP
$ 509,748.20 City of Los Altos Sewer Obligations
$ 61,741.09 CSG Consultants Inc Building Plan Review Services/Code Enforcement
$ 16,676.75 Diamond Quality Printing Printing/Mailing Services $ 19,603.67 Eaton & Associates IT Managed Services/Software/Server Refresh
$ 19,729.98 Genesis Private Security, Inc Private Security for Community $ 41,617.22 Hunger at Home Catering Services for Town Picnic $ 21,850.00 JC Tree Experts Tree/Debris Removal Services $ 12,732.25 Mary Kear Canopy Rentals for Town Picnic
$ 49,561.46 Meyers Nave City Attorney Services
$ 27,485.00 Michael Baker Inter’l Inc. Housing Element Update-CIP $ 27,256.80 Phoenix Electric Company Electricity Services for CIP/Sinkhole $ 15,653.62 Purissima Hills Water Utility Services
$ 188,284.33 Santa Clara County Sheriffs
Dept
Law Enforcement Services
$ 48,658.45 Tyler Technology Finance System Maintenance $ 16,029.00 Victoria Dye Equestrian, LLC Management Fee/Utilities/Camps $ 77,365.19 West Bay Sanitary District Maintenance Services Agreement $ 109,646.54 Misc. Recipients Refunds
$1,867,050.36 Total Payroll and Related Benefits and Individually Significant Items ≥$10,000.

Staff Report to City Council Page 3
Disbursement Report
August 17, 2023
ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2023 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan for 2023.

FISCAL IMPACT:

There is no fiscal impact for the June 2023 Disbursements report.

ATTACHMENTS:

1. June 2023 Disbursements Report by Vendor

7/12/2023 9:43:22 PM Page 1 of 18
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 06/01/2023 - 06/30/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00E 06/23/2023 BUILDING PERMIT TECHNICIA… 011-3200-6199 6,600.00 Vendor 4LEAF01 - 4LEAF, INC Total: 6,600.00
Vendor: AAA94063 - AAA RENTALS
AAA RENTALS 800452 06/16/2023 FOR TOWN HALL FLAG 061-4300-6405 220.00 Vendor AAA94063 - AAA RENTALS Total: 220.00
Vendor: AMAZON30353 - AMAZON
AMAZON 14XT-HMYQ-499G 05/25/2023 HP 504A MAGENTA TONER C… 011-1400-6301 279.47 AMAZON 1NTD-F3RJ-11RJ 05/25/2023 USB C TO USB ADAPTER (2 PA… 061-1480-6398 330.63 AMAZON 1RKF-P6CN-1V74 05/25/2023 APC BACK-UPS ES BE500R 12V…061-1480-6398 181.60 AMAZON 1RWW-RDY6-J9W1 05/25/2023 (2) SAMSUNG 75" TV (2) LOGI… 041-6900-6615 3,508.26 AMAZON 1TCR-QXDC-3D3D 05/25/2023 DREVET LED DESK LAMP, DESK…011-1100-6398 106.60 AMAZON 14LQ-4JXF-39Y1 05/30/2023 PLANTRONICS-CS540 WIRELES…011-3300-6398 183.28 AMAZON 1763-1MWX-67H1 05/30/2023 PHILIPS CDM 70/T6/830 (223… 011-1100-6398 277.40 AMAZON 19JX-FKN1-3HX6 05/30/2023 BEEQUIET 12 PACK SELF ADHE…011-1200-6398 21.81 AMAZON 1Q17-HDDD-9C69 05/30/2023 TAZO CALM CHAMOMILE ENV…061-1480-6398 31.97 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 011-3100-6398 42.55 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 011-3200-6398 135.64 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 011-3300-6301 19.57 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 061-1480-6398 59.95 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 061-1480-6398 27.18 AMAZON CHK 21801-413.23 06/29/2023 REIMB CHK 21801-4.13.23-A… 061-1480-6398 150.18 Vendor AMAZON30353 - AMAZON Total: 5,356.09
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 290350 06/12/2023 GOPHERS, GROUND-PURISSI… 011-5100-6130 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 325.00 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X05102023 05/25/2023 PARKS & REC SPECIALIST 011-1000-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 LAH HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 MANAGEMENT ANALYST 011-1200-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 CITY MANAGER 011-1200-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 CITY CLERK 011-1300-6362 94.58 AT&T MOBILITY 287319629759X05102023 05/25/2023 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 SENIOR ACCOUNTANT 011-1400-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 ADMIN SERVICES DIRECTOR 011-1400-6362 94.58 AT&T MOBILITY 287319629759X05102023 05/25/2023 PLANNING DIRECTOR 011-3100-6362 94.58 AT&T MOBILITY 287319629759X05102023 05/25/2023 SENIOR PLANNER 011-3100-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 PLANNING IPAD 011-3100-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 ADMINISTRATIVE CLERK/TEC… 011-3100-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 BUILDING INSPECTOR 011-3200-6362 94.58 AT&T MOBILITY 287319629759X05102023 05/25/2023 BUILDING IPAD 011-3200-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 UTILITY ENGINEERING MANA… 011-3300-6362 16.77 AT&T MOBILITY 287319629759X05102023 05/25/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102023 05/25/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 AT&T MOBILITY 287319629759X05102023 05/25/2023 MAINTENANCE SUPERINTEND…061-4300-6362 94.58 AT&T MOBILITY 287319629759X05102023 05/25/2023 MAINTENANCE WORKER 061-4300-6362 27.96 AT&T MOBILITY 287319629759X05102023 05/25/2023 MAINTENANCE WORKER 061-4300-6362 28.56 AT&T MOBILITY 287319629759X05102023 05/25/2023 MAINTENANCE WORKER 061-4300-6362 28.63 AT&T MOBILITY 287319629759X06102023 06/23/2023 PARKS & REC SPECIALIST 011-1000-6362 49.97 Attachment 1

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 2 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T MOBILITY 287319629759X06102023 06/23/2023 MANAGEMENT ANALYST 011-1200-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 CITY MANAGER 011-1200-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 LAH HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADJUSTMENTS 011-1300-6362 -55.18 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 CITY CLERK 011-1300-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADMIN SERVICES DIRECTOR 011-1400-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 SENIOR ACCOUNTANT 011-1400-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADJUSTMENTS 011-1400-6362 -55.18 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADJUSTMENTS 011-3100-6362 -55.18 AT&T MOBILITY 287319629759X06102023 06/23/2023 PLANNING IPAD 011-3100-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 PLANNING DIRECTOR 011-3100-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 SENIOR PLANNER 011-3100-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADMINISTRATIVE CLERK/TEC… 011-3100-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 BUILDING IPAD 011-3200-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 ADJUSTMENTS 011-3200-6362 -55.18 AT&T MOBILITY 287319629759X06102023 06/23/2023 BUILDING INSPECTOR 011-3200-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 UTILITY ENGINEERING MANA… 011-3300-6362 49.97 AT&T MOBILITY 287319629759X06102023 06/23/2023 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 MAINTENANCE WORKER 061-4300-6362 30.24 AT&T MOBILITY 287319629759X06102023 06/23/2023 MAINTENANCE WORKER 061-4300-6362 30.16 AT&T MOBILITY 287319629759X06102023 06/23/2023 MAINTENANCE WORKER 061-4300-6362 30.12 AT&T MOBILITY 287319629759X06102023 06/23/2023 MAINTENANCE SUPERINTEND…061-4300-6362 49.97 Vendor ATTMOBILITY - AT&T MOBILITY Total: 2,207.26
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-5.10.23 06/23/2023 INTERNET CHARGES ACCT# 25…061-1480-6362 116.99 AT&T 256795714-6.10.23 06/28/2023 INTERNET CHARGES ACT # 25… 061-1480-6362 116.99 Vendor AT&T 60197_5014 - AT&T Total: 233.98
Vendor: AT&T PO9011 - AT&T
AT&T 000019912739 05/26/2023 T-1 PBX/PRI TELEPHONES DATA 061-1480-6362 154.88 AT&T 000019912826 05/26/2023 PURISSIMA/ELENA PUMP STA… 051-4800-6362 24.00 AT&T 000019912829 05/26/2023 ALTERNATE EOC - FIRE STATI… 021-6100-6362 72.80 AT&T 000019912830 05/26/2023 HERITAGE HOUSE ALARM 021-6100-6362 25.81 AT&T 000019912831 05/26/2023 26379 Fremont Road 061-1480-6362 395.55 AT&T 000019912832 05/26/2023 26379 FREMONT ROAD - CH… 061-1480-6362 25.30 AT&T 000019912833 05/26/2023 WWB FIRE ALARM LINE 011-5300-6362 49.06 AT&T 000019912834 05/26/2023 HERITAGE HOUSE DSL SVC 021-6100-6362 265.09 AT&T 000019912835 05/26/2023 26379 FREMONT ROAD 061-1480-6362 269.57 AT&T 000019912836 05/26/2023 HERITAGE HOUSE OES NEW P… 021-6100-6362 49.06 AT&T 000019912837 05/26/2023 12836 LA CRESTA EOC HAM R… 021-6100-6362 27.78 AT&T 000019912838 05/26/2023 28002 PURISSIMA RD - SANIT… 051-4800-6362 25.81 AT&T 000019912839 05/26/2023 27400 PURISSIMA RD - CORP … 061-4300-6362 50.09 AT&T 000019913309 05/26/2023 O'KEEFE AT NORMANDY LN. 051-4800-6362 27.55 AT&T 000020060747 06/23/2023 T-1/PRI TELEPHONES DATA 061-1480-6362 154.88 AT&T 000020060834 06/23/2023 PURISSIMA/ELENA PUMP STA… 051-4800-6362 25.31 AT&T 000020060837 06/23/2023 ALTERNATE EOC-FIRE STATION 021-6100-6362 77.06 AT&T 000020060839 06/23/2023 26379 FREMONT RD 061-1480-6362 430.98 AT&T 000020060840 06/23/2023 26379 FREMONT RD CHAMBE… 061-1480-6362 26.72 AT&T 000020060841 06/23/2023 WWB FIRE ALARM LINE 011-5300-6362 51.90 AT&T 000020060842 06/23/2023 HERITAGE HOUSE DSL SVC 021-6100-6362 267.93 AT&T 000020060843 06/23/2023 26379 FREMONT ROAD 061-1480-6362 284.12 AT&T 000020060844 06/23/2023 HERITAGE HOUSE OES NEW P… 021-6100-6362 51.90 AT&T 000020060845 06/23/2023 1862 LA CRESTA EOC HAM RA… 021-6100-6362 29.20 AT&T 000020060846 06/23/2023 28002 PURISSIMA RD SANITA… 051-4800-6362 27.23 AT&T 000020060847 06/23/2023 27400 PURISSIMA RD - CORP … 061-4300-6362 52.93

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 3 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 00020061317 06/23/2023 OKEEFE LN AT NORMANDY LN 051-4800-6362 27.92 AT&T 000020060838 06/26/2023 HERITAGE HOUSE ALARM 021-6100-6362 27.23 Vendor AT&T PO9011 - AT&T Total: 2,997.66
Vendor: BASIN01 - BASIN RESEARCH ASSOCIATES
BASIN RESEARCH ASSOCIATES 1 06/16/2023 CULTURAL RSRC SVCS- LA PAL… 042-6900-6199 1,750.00 Vendor BASIN01 - BASIN RESEARCH ASSOCIATES Total: 1,750.00 Vendor: BASKIN01 - BASKIN ROBBINS
BASKIN ROBBINS 052423 06/01/2023 ICE CREAM-TOWN PICNIC 011-4120-6361 2,400.00 Vendor BASKIN01 - BASKIN ROBBINS Total: 2,400.00
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, IN… 30434 06/06/2023 FOOTHILL COLLEGE & EL MON…011-4740-6125 1,900.00 BAYSCAPE MANAGEMENT, IN… 30434 06/06/2023 FREMONT ROAD PATH 011-4740-6125 3,000.00 BAYSCAPE MANAGEMENT, IN… 30434 06/06/2023 ARASTRADERO PATH 011-4740-6125 600.00 BAYSCAPE MANAGEMENT, IN… 30434 06/06/2023 EDITH PARK 011-5100-6122 750.00 BAYSCAPE MANAGEMENT, IN… 30434 06/06/2023 WESTWIND COMMUNITY BA… 011-5300-6122 1,500.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 7,750.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, …18571 05/25/2023 TRAFFIC SIGNAL MAINTENAN… 011-4600-6145 551.25 BEAR ELECTRICAL SOLUTIONS, …18858 06/07/2023 TRAFFIC SIGNAL MAINTENAN… 011-4600-6145 551.25 BEAR ELECTRICAL SOLUTIONS, …18922 06/07/2023 TRAFFIC SIGNAL MAINTENAN… 011-4600-6145 1,060.50 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 2,163.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00-0000010 05/25/2023 UUD IN THE ARE AROUND THE…041-6900-6206 790.00 BELLECCI & ASSOCIATES INC 200065.00-0000011 06/16/2023 UUD IN THE AREA ROUND THE…041-6900-6206 11,889.75 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 12,679.75 Vendor: BHATEJA01 - BHATEJA, RAJIV
BHATEJA, RAJIV 6.8.23 06/23/2023 POSTER FOR TOWN PICNIC 011-1700-6209 35.19 Vendor BHATEJA01 - BHATEJA, RAJIV Total: 35.19
Vendor: BUTTERFLY95219 - BUTTERFLY-EXPRESS
BUTTERFLY-EXPRESS 230604-2-RE 06/02/2023 TRACKLESS TRAIN-TOWN PICN…011-4120-6361 455.00 BUTTERFLY-EXPRESS 230604-RE 06/02/2023 TRACKLESS TRAIN-TOWN PICN…011-4120-6361 455.00 Vendor BUTTERFLY95219 - BUTTERFLY-EXPRESS Total: 910.00 Vendor: C2R94043 - C2R ENGINEERING INC.

C2R ENGINEERING INC. C4526A 05/25/2023 PP# 001 RETENTION (5%) 048-6900-6625 105,146.00 Vendor C2R94043 - C2R ENGINEERING INC. Total: 105,146.00 Vendor: CACONTROLLER - CA STATE CONTROLLERS OFFICE
CA STATE CONTROLLERS OFFI… 6.13.23 06/22/2023 DETAILED LIST OF WARRANTS… 011-1400-6203 150.00 Vendor CACONTROLLER - CA STATE CONTROLLERS OFFICE Total: 150.00 Vendor: CAFFE94025 - CAFFE CARRELLO INC.

CAFFE CARRELLO INC. 0704REV 06/29/2023 ESPRESSO BAR SERVICE -4TH … 011-4120-6361 450.00 Vendor CAFFE94025 - CAFFE CARRELLO INC. Total: 450.00
Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…011-4600-6145 05/25/2023 SIGNALS & LIGHTING BILLING … 011-4600-6145 1,289.28 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,289.28 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444-5.19.23 06/20/2023 ACCT # 1865744444-5.19.23 011-5100-6364 58.16 CALIFORNIA WATER SERVICE … 8540713534-5.19.23 06/20/2023 ACCT # 8540713534-5.19.23 011-5100-6364 50.17 CALIFORNIA WATER SERVICE … 1865744444-4.21.23 06/27/2023 1865744444-4.21.23 011-5100-6364 58.16 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 166.49 Vendor: CARD - CARD, STUART OR JOSEFINA
CARD, STUART OR JOSEFINA SR23-0004 06/21/2023 SEWER CONNECTION FEE REF… 051-0000-4669 10,924.00 Vendor CARD - CARD, STUART OR JOSEFINA Total: 10,924.00 Vendor: CHENG02 - CHENG, KELLY
CHENG, KELLY 92-18-ZP-SD-GD 06/20/2023 MAJOR ADDITION REMODEL … 011-0000-2301 1,865.34

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 4 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CHENG, KELLY APL18-0004 06/20/2023 REFUND DEPOSIT 12825 VISCA…011-0000-2301 825.00 Vendor CHENG02 - CHENG, KELLY Total: 2,690.34
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4300-6342 30.81 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4300-6342 28.26 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4300-6342 59.85 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4300-6342 31.58 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 73.25 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 77.84 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 81.17 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 30.90 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 39.32 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 39.84 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 50.00 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 54.02 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 23.34 CHEVRON AND TEXACO CARD …89087074 05/25/2023 ACCT # 0496-00-508533-7 061-4400-6342 64.10 CHEVRON AND TEXACO CARD …89790924 06/29/2023 ACT# 0496-00-508533-7 -FUEL…061-4400-6342 758.27 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 1,442.55 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4153764897 05/25/2023 UNIFORMS AND HOUSEKEEPI… 061-1480-6123 110.55 CINTAS CORPORATION 4153764897 05/25/2023 UNIFORMS AND HOUSEKEEPI… 061-4300-6324 209.31 CINTAS CORPORATION 4156572228 06/06/2023 UNIFORMS & HOUSEKEEPING …061-1480-6123 110.55 CINTAS CORPORATION 4156572228 06/06/2023 UNIFORMS & HOUSEKEEPING …061-4300-6324 209.31 CINTAS CORPORATION 4153061378 06/20/2023 UNIFORMS & HOUSEKEEPING… 061-1480-6123 110.55 CINTAS CORPORATION 4153061378 06/20/2023 UNIFORMS & HOUSEKEEPING… 061-4300-6324 209.31 CINTAS CORPORATION 4157217334 06/20/2023 UNIFORMS & HOUSEKEEPING …061-1480-6123 265.90 CINTAS CORPORATION 4157217334 06/20/2023 UNIFORMS & HOUSEKEEPING …061-4300-6324 209.31 CINTAS CORPORATION 4157968988 06/20/2023 UNIFORMS & HOUSEKEEPING …061-1480-6123 110.55 CINTAS CORPORATION 4157968988 06/20/2023 UNIFORMS & HOUSEKEEPING …061-4300-6324 209.31 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,754.65 Vendor: LOSALTOS94022 - CITY OF LOS ALTOS
CITY OF LOS ALTOS IN100863 05/25/2023 TOWN OF LAH FY22/23 OBLIG…051-4800-6120 169,916.10 CITY OF LOS ALTOS IN100868 05/25/2023 TOWN OF LAH FY22/23 OBLIG…051-4800-6120 169,916.05 CITY OF LOS ALTOS IN100869 05/25/2023 TOWN OF LAH FY22/23 OBLIG…051-4800-6120 169,916.05 Vendor LOSALTOS94022 - CITY OF LOS ALTOS Total: 509,748.20 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 173735929 06/20/2023 ITEM #980056897 CALNET CH… 061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749-6.13.23 06/20/2023 ACCT # 8155200160016749-C… 061-1480-6362 265.62 COMCAST 17176-6.12.23 06/20/2023 ACCT # 8155 20 016 0017176 … 061-1480-6362 210.34 COMCAST 17176-5.25.23 06/27/2023 ACCT# 8155 20 016 0017176-5…061-1480-6362 200.34 COMCAST 0016749-6.17.23 06/29/2023 ACT# 8155 20 016 0016749-6.… 061-1480-6362 275.62 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 951.92
Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH JUNE 7, 2023 06/12/2023 MAY 17, 2023 REGULAR CITY … 011-1300-6209 350.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 350.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SO…30669167 06/20/2023 RQ2 FLAT FEE LIMITED PACKA… 011-3100-6338 106.09 CORELOGIC INFORMATION SO…30669167 06/20/2023 RQ2 FLAT FEE LIMITED PACKA… 011-3200-6338 106.09 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 212.18 Vendor: CORINTHIAN95014 - CORINTHIAN GROUND TRANSPORTATION CORINTHIAN GROUND TRANS… 16672 05/26/2023 SHUTTLE-TOWN PICNIC 011-4120-6361 1,950.00 Vendor CORINTHIAN95014 - CORINTHIAN GROUND TRANSPORTATION Total: 1,950.00

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 5 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN1417195 06/20/2023 21 GALLON CONSOLE & SERVI… 061-1480-6323 62.82 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 62.82 Vendor: SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF SANTA CLARA - D… IN1285041 06/22/2023 HAZMAT STORAGE & HMBP F… 011-3300-6138 516.00 Vendor SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH Total: 516.00 Vendor: SCCNCLA01 - COUNTY OF SANTA CLARA-NCLA FUND
COUNTY OF SANTA CLARA-NC… 6.1.23 06/07/2023 INVOICE FOR REIMBURSEME… 011-1600-6340 7,929.22 Vendor SCCNCLA01 - COUNTY OF SANTA CLARA-NCLA FUND Total: 7,929.22 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 50917 06/23/2023 LAH CODE ENFORCEMENT SV… 011-3120-6111 11,880.00 CSG CONSULTANTS INC 50917 06/23/2023 LAH BUILDING OFFICIAL SVCS … 011-3200-6111 795.00 CSG CONSULTANTS INC 50917 06/23/2023 LAH BUILDING SVCS APR 2023 011-3200-6199 12,920.00 CSG CONSULTANTS INC 51578 06/23/2023 LAH COMPLETE GREENHOUSE…011-3100-6111 97.50 CSG CONSULTANTS INC B230816 06/23/2023 BUILDING PLAN REVIEW SVCS… 011-3200-6114 36,048.59 Vendor CSG94404 - CSG CONSULTANTS INC Total: 61,741.09
Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 21144 06/20/2023 MAY 2023 LANDSCAPE MAINT…061-1480-6122 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: 1,860.00 Vendor: DAILY94301 - DAILY POST
DAILY POST 84250 06/05/2023 AD # 95194 3X15 ON 5/31/23 045-6900-6622 562.50 Vendor DAILY94301 - DAILY POST Total: 562.50
Vendor: DEEJAY01 - DEEJAY NOCTURNAL ENTERTAINMENT
DEEJAY NOCTURNAL ENTERTA…0046-re 06/23/2023 DJ SERVICES TOWNPICNIC 011-4120-6361 3,000.00 Vendor DEEJAY01 - DEEJAY NOCTURNAL ENTERTAINMENT Total: 3,000.00 Vendor: DEGREE01 - DEGREE HVAC, INC.

DEGREE HVAC, INC. 32660 06/20/2023 AC WORK @ TOWN HALL 061-1480-6118 545.00 DEGREE HVAC, INC. 32692 06/20/2023 AC UNITS @ TOWN HALL 061-1480-6118 5,790.00 Vendor DEGREE01 - DEGREE HVAC, INC. Total: 6,335.00
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING …40649 05/25/2023 MULTIPLE COVER UP STICKERS…011-4120-6361 616.56 DIAMOND QUALITY PRINTING …40663 05/25/2023 POST CARDS - TOWN PICNIC 011-4120-6361 1,812.55 DIAMOND QUALITY PRINTING …40596 06/20/2023 PATHWAYS RUN/WALK EVENT…011-4120-6361 153.13 DIAMOND QUALITY PRINTING …40703 06/20/2023 TECHNOLOGY COMMITTEE B… 011-1700-6207 246.09 DIAMOND QUALITY PRINTING …40570 06/22/2023 27 X 30.5 FULL COLOR ONE SI… 011-1000-6304 2,432.50 DIAMOND QUALITY PRINTING …40615 06/22/2023 LAH QUARTERLY NEWSLETTER 011-1300-6304 4,039.43 DIAMOND QUALITY PRINTING …40532 06/29/2023 PRINTING, MAILING SVCS, AR… 011-1000-6304 7,376.49 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 16,676.75 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 88542 06/23/2023 Adobe Acrobat Pro for enterpr…061-1480-6313 2,054.00 EATON AND ASSOCIATES 88709 06/23/2023 Synology SAT5210 3.84 TB Sol… 041-6900-6613 5,495.00 EATON AND ASSOCIATES 88709 06/23/2023 Synology 32GB DDR4 SDRAM… 041-6900-6613 649.00 EATON AND ASSOCIATES 88709 06/23/2023 Tax 041-6900-6613 569.67 EATON AND ASSOCIATES 88709 06/23/2023 Synology Rail Kit - For Server 041-6900-6613 99.00 EATON AND ASSOCIATES 88470 06/28/2023 ELEVATE IT MANAGED SVCS … 061-1480-6111 10,737.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 19,603.67
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 112727 05/26/2023 CLEAN LITTLE LEAGUE RESTR… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 112730 05/26/2023 JANITORIAL SERVICES: MAY 2… 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 112653 06/21/2023 SUPPLIES APRIL 2023 061-1480-6123 680.84 ECAPITAL COMMERCIAL FINA… 112507 06/22/2023 JANITORIAL SERVICES APRIL 2… 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 112728 06/22/2023 JANITORIAL SERVICES: MAY 2… 061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINA… 112729 06/22/2023 JANITORIAL SERVICES MAY 20… 061-4300-6123 445.00 ECAPITAL COMMERCIAL FINA… 112780 06/22/2023 SUPPLIES DELIVERED 5/4 061-1480-6123 290.89 ECAPITAL COMMERCIAL FINA… 112947 06/23/2023 CLEAN LITTLE LEAGUE RESTR… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 112948 06/23/2023 JANITORIAL SERVICES" JUNE 2…061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINA… 112949 06/23/2023 JANITORIAL SERVICES: JUNE 2… 061-4300-6123 445.00

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 6 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ECAPITAL COMMERCIAL FINA… 112950 06/23/2023 JANITORIAL SERVICES: JUNE 2… 011-5300-6123 430.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 8,321.73 Vendor: EINFALT94022 - EINFALT, CODY
EINFALT, CODY 5.10.23-RE 06/21/2023 STATEMENT OF TRAVEL EXPE… 011-1200-6308 967.77 Vendor EINFALT94022 - EINFALT, CODY Total: 967.77
Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 281504 05/25/2023 MATADERO CREEK REPAIR - S… 045-6900-6206 644.30 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 644.30
Vendor: EVANS10 - ESPINOZA-EVANS, SARAH JOY
ESPINOZA-EVANS, SARAH JOY 0000004 06/21/2023 FACE PAINTING-4TH OF JULY … 011-4120-6361 300.00 Vendor EVANS10 - ESPINOZA-EVANS, SARAH JOY Total: 300.00 Vendor: FIVEOAKS01 - FIVE OAKS MANAGEMENT
FIVE OAKS MANAGEMENT SD18-0036-LD 06/20/2023 REFUND DEPOSIT 25600 FER… 011-0000-2303 5,000.00 Vendor FIVEOAKS01 - FIVE OAKS MANAGEMENT Total: 5,000.00 Vendor: FIVES01 - FIVE SEASON PARTNERS LLC
FIVE SEASON PARTNERS LLC SD18-0037-LD 06/20/2023 REFUND DEPOSIT 26140 ROBB…011-0000-2303 5,000.00 Vendor FIVES01 - FIVE SEASON PARTNERS LLC Total: 5,000.00 Vendor: FRIEDMANN01 - FRIEDMANN, DANIELA
FRIEDMANN, DANIELA FRIEDMANN5.25.23 06/20/2023 ART EXHIBITS CURATOR FOR L…011-1700-6209 321.71 Vendor FRIEDMANN01 - FRIEDMANN, DANIELA Total: 321.71
Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1007621 05/25/2023 COMPLETE FORESTRY HELMET…061-4300-6325 762.07 GARDENLAND CENTER INC. 1007630 05/25/2023 TRIMMER LINE .105 #SPOOL … 061-4300-6398 415.35 GARDENLAND CENTER INC. 1007635 05/25/2023 STIHL 1GALLON BAR & CHAIN… 061-4300-6398 122.28 GARDENLAND CENTER INC. 1007640 05/25/2023 LARGE BOX OF CHAINS 061-4300-6117 244.80 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 1,544.50 Vendor: GENESIS01 - GENESIS PRIVATE SECURITY, INC
GENESIS PRIVATE SECURITY, I… 113538 05/22/2023 LAH Private Security 021-6100-6199 2,214.00 GENESIS PRIVATE SECURITY, I… 113989 05/22/2023 LAH Private Security 021-6100-6199 7,579.98 GENESIS PRIVATE SECURITY, I… 114071 06/23/2023 LAH Private Security 021-6100-6199 9,936.00 Vendor GENESIS01 - GENESIS PRIVATE SECURITY, INC Total: 19,729.98 Vendor: GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC GIULIANI & KULL - SAN JOSE, I… 17298 06/07/2023 JOB #22128-LAH PATHWAY E… 042-6900-6205 3,720.00 Vendor GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC Total: 3,720.00 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. 060223 06/07/2023 LAND USE SERVICES INVOICE … 011-3100-6111 2,700.00 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 2,700.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9667061296 05/25/2023 MAXIFOAM LITE BLACK FOAM 061-4300-6325 336.48 Vendor GRAINGER60038 - GRAINGER Total: 336.48
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 031303 06/21/2023 YARDWASTE BILLING APR 2023 011-0000-1110 4,869.25 GREENWASTE RECOVERY INC 031432 06/21/2023 2 PARCEL DRIVE ON MAY 2023 011-1200-6199 1,301.40 GREENWASTE RECOVERY INC 031304 06/23/2023 2 PARCEL DRIVE ON APR 2023 011-1200-6199 1,301.40 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 7,472.05 Vendor: GREGS94401 - GREG'S TRUCKING SERVICE, INC.

GREG'S TRUCKING SERVICE, I… 202305-46 06/06/2023 REMOVE OF SLIDE MATERIAL 011-4600-6149 830.00 GREG'S TRUCKING SERVICE, I… 202305-84 06/21/2023 OFFHAUL SPOILS FROM ROAD 011-4600-6149 1,660.00 Vendor GREGS94401 - GREG'S TRUCKING SERVICE, INC. Total: 2,490.00 Vendor: BOB02 - GVP VENTURES, INC. DBA BOB MURRAY & ASSOCIATES GVP VENTURES, INC. DBA BOB…10073 06/07/2023 PROFESSIONAL SERVICES - EX… 061-1480-6332 8,032.50 GVP VENTURES, INC. DBA BOB…10074 06/07/2023 PROFESSIONAL SERVICES - EX… 061-1480-6332 8,690.00 Vendor BOB02 - GVP VENTURES, INC. DBA BOB MURRAY & ASSOCIATES Total: 16,722.50

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 7 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC
HAPPILY EVER LAUGHTER PAR…5.8.23 FP 06/01/2023 TOWN PICNIC - FACE PAINTIN… 011-4120-6361 802.50 Vendor HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC Total: 802.50 Vendor: HARRISON01 - HARRISON, DONALD
HARRISON, DONALD SD18-0040-LD 06/20/2023 REFUND DEPOSIT 26173 RAN… 011-0000-2303 5,000.00 Vendor HARRISON01 - HARRISON, DONALD Total: 5,000.00
Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 63095 05/25/2023 514840412-4X4-12 RWD SEL … 011-4740-6341 2,069.81 HAYWARD LUMBER 63095 05/25/2023 514840412-4X4-12 RWD SEL … 011-4740-6341 -1,345.38 HAYWARD LUMBER 63101 05/25/2023 STAKE1236DF -1X2-36IN DF S… 011-4740-6125 309.70 HAYWARD LUMBER 69482 05/25/2023 514202208-2X2-08 RWD HRT … 011-4120-6361 367.62 HAYWARD LUMBER 83262 06/06/2023 WATER BARS FOR PATHS 011-4740-6337 2,149.75 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 3,551.50
Vendor: HEARTREADY95126 - HEARTREADY
HEARTREADY 1128 06/23/2023 AED sign 011-5100-6118 72.00 HEARTREADY 1128 06/23/2023 Philips HeartStart FRx AED 011-5100-6118 2,099.00 HEARTREADY 1128 06/23/2023 Client discount 15% 011-5100-6118 -351.90 HEARTREADY 1128 06/23/2023 Shipping-AED's 011-5100-6118 31.00 HEARTREADY 1128 06/23/2023 Shipping-Cabinet 011-5100-6118 35.00 HEARTREADY 1128 06/23/2023 Philips Fast Response Kit 011-5100-6118 52.00 HEARTREADY 1128 06/23/2023 AED-Outdoor Cabinet 011-5100-6118 368.55 HEARTREADY 1128 06/23/2023 SALES TAX 011-5100-6118 264.40 HEARTREADY 1128 06/23/2023 AED Management Program-5.… 011-5100-6118 83.33 HEARTREADY 1128 06/23/2023 Pediatric Key/FRx AED 011-5100-6118 111.00 HEARTREADY 1128 06/23/2023 Philips FRx Ready-Pack 011-5100-6118 195.00 Vendor HEARTREADY95126 - HEARTREADY Total: 2,959.38
Vendor: HUNGER01 - HUNGER AT HOME
HUNGER AT HOME 1245 06/02/2023 CATERING SERVICES TOWNPI… 011-4120-6361 41,617.22 Vendor HUNGER01 - HUNGER AT HOME Total: 41,617.22
Vendor: ICMAMEMB21279 - ICMA MEMBERSHIP RENEWALS
ICMA MEMBERSHIP RENEWA… 427128 6.6.23 06/06/2023 #421728 6.23 MEMBERSHIP-.P…011-1200-1502 1,200.00 Vendor ICMAMEMB21279 - ICMA MEMBERSHIP RENEWALS Total: 1,200.00 Vendor: INLAND01 - INLAND INDUSTRIAL TIRE NORTH INC
INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 BOARD OF EQUALIZATION TIR… 061-4400-6351 7.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 LARGE BORE CORE 061-4400-6351 24.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 DISPOSAL FEES 19.5-24 061-4400-6351 130.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 SALES TAX 061-4400-6351 261.35 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 SERVICE CALL-HOURLY 061-4400-6351 650.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 12.5 X 80 X 18 (14)GALAXY BE… 061-4400-6351 980.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 19.5L-24(12)GALAXY EZ RIDER…061-4400-6351 1,860.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 DISPOSAL FEES 12.5/80-18 061-4400-6351 50.00 INLAND INDUSTRIAL TIRE NO… 280260 06/23/2023 ENERGY SURCHARGE 061-4400-6351 65.00 Vendor INLAND01 - INLAND INDUSTRIAL TIRE NORTH INC Total: 4,027.35 Vendor: JAYCO01 - JAYCO INVESTMENTS LLC
JAYCO INVESTMENTS LLC SD19-0056-LD 06/21/2023 LANDSCAPE SCREENING 011-0000-2303 5,000.00 Vendor JAYCO01 - JAYCO INVESTMENTS LLC Total: 5,000.00
Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC 9794 06/07/2023 TREE WORK WESTWIND CO… 011-4600-6124 17,850.00 JC TREE EXPERTS INC 9800 06/21/2023 TREE & DEBRIS REMOVAL 041-6900-6124 4,000.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 21,850.00
Vendor: JOE02 - JOE A GONSALVES & SON
JOE A GONSALVES & SON 160743 05/26/2023 JUNE SERVICES 011-1200-6199 4,000.00 Vendor JOE02 - JOE A GONSALVES & SON Total: 4,000.00
Vendor: JU01 - JU, ANNIE
JU, ANNIE 5.31.23 06/07/2023 POSTER FOR THE TECH COMM…011-1700-6301 28.15 JU, ANNIE 6.14.23 06/16/2023 NEIGHBORHOOD WATCH/FO… 021-6100-6399 122.65 Vendor JU01 - JU, ANNIE Total: 150.80

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 8 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2215089147-6.23 05/25/2023 2215089147-6.23 KIA NIRO 061-4400-6506 361.06 KIA MOTORS FINANCE 2215089803-6.23 05/25/2023 ACCT # 2215089803 6.23 KIA … 061-4400-6506 361.06 KIA MOTORS FINANCE 2215089147-7.23 06/27/2023 ACCT# 2215089147 - 7.23 KIA… 061-4400-6506 361.06 KIA MOTORS FINANCE 2215089803-7.23 06/27/2023 ACCT #2215089803-7.23 KIA N…061-4400-6506 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 1,444.24
Vendor: KWIK94040 - KWIK KEY LOCK & SAFE CO. INC.

KWIK KEY LOCK & SAFE CO. IN… 159048 06/27/2023 SERVICE CALL-27500 PURISSI… 061-1480-6118 942.93 Vendor KWIK94040 - KWIK KEY LOCK & SAFE CO. INC. Total: 942.93 Vendor: LAKHANI01 - LAKHANI, VINOD MEERA
LAKHANI, VINOD MEERA SD18-0043-LD 06/23/2023 DEPOSIT BOND REFUND FOR … 011-0000-2303 5,000.00 Vendor LAKHANI01 - LAKHANI, VINOD MEERA Total: 5,000.00 Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING I… 79308 06/06/2023 SUMMERHILL AVE PATHWAY … 042-6900-6206 6,150.00 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: 6,150.00 Vendor: LING01 - LING, XUE
LING, XUE 6.11.23 06/16/2023 DEPARTMENT LUNCH W/ JON… 011-3100-6398 212.43 LING, XUE 6.11.23 06/16/2023 WELCOME BREAKFAST AT THE…011-3100-6398 51.06 Vendor LING01 - LING, XUE Total: 263.49
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 21211/1 05/25/2023 HARDWARE FOR SIGNS 061-4300-6341 7.14 LOS ALTOS HARDWARE INC 21746/1 05/25/2023 5/8"X11 NC TAP HARDWARE 061-4300-6398 28.47 LOS ALTOS HARDWARE INC 21799/1 05/25/2023 12x6x1 special (filter for signal) 011-4600-6145 30.54 LOS ALTOS HARDWARE INC 21810/1 05/25/2023 1" PVC 90 ELBOW WWCB IRRI… 011-5300-6118 19.58 LOS ALTOS HARDWARE INC 329268/1 05/26/2023 HARDWARE 043-6900-6622 20.38 LOS ALTOS HARDWARE INC 20932/1 06/06/2023 10PK 15" GLO ORG FLAG 061-4300-6398 8.71 LOS ALTOS HARDWARE INC 21181/1 06/06/2023 DURA 9V ALK BATTERY 2PK 3… 061-4300-6398 34.90 LOS ALTOS HARDWARE INC 21929/1 06/06/2023 PAINT BRUSHES 061-4300-6398 13.25 LOS ALTOS HARDWARE INC 21941/1 06/06/2023 CORP YARD CH2 2HAND KITCH…061-4300-6118 250.98 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 413.95 Vendor: CHENTRUSTEE01 - LYDIA Q CHEN TRUSTEE
LYDIA Q CHEN TRUSTEE SD18-0028-LD 06/23/2023 LANDSCAPE SCREENING-2665… 011-0000-2303 5,000.00 Vendor CHENTRUSTEE01 - LYDIA Q CHEN TRUSTEE Total: 5,000.00 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9902 06/21/2023 GIS PROFESSIONAL SERVICES … 011-3100-6199 5,250.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 5,250.00 Vendor: KEAR94306 - MARY KEAR
MARY KEAR 06032023 06/01/2023 RENTALS-CANOPIES-TOWN PI… 011-4120-6361 12,732.25 Vendor KEAR94306 - MARY KEAR Total: 12,732.25
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…230523 05/25/2023 METRONET VHF REPEATER SE… 061-4300-6362 160.00 METRO MOBILE COMMUNICA…230622 06/06/2023 METRONET VHF REPEATER SE… 061-4300-6362 160.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 320.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TSO5957300-6/2023 06/22/2023 DENTAL INSURANCE 7/2023 061-0000-2233 5,539.26 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,539.26 Vendor: METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC METROPOLITAN PLANNING G… 2003876 06/21/2023 PROFESSIONAL SERVICES THR… 011-3100-6111 5,457.50 METROPOLITAN PLANNING G… 2003749 06/22/2023 PROFESSIONAL SERVICES THR… 011-3100-6111 3,006.25 Vendor METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC Total: 8,463.75 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIO… 204852 06/22/2023 HOUSING ELEMENT UPDATE 5…041-6900-6199 27,794.55 MEYERS NAVE, A PROFESSIO… 204857 06/22/2023 11511 SUMMIT WOOD RD PR… 011-3100-6111 1,604.74 MEYERS NAVE, A PROFESSIO… 204858 06/22/2023 11511 SUMMIT WOD RD PRO… 011-3100-6111 1,604.74 MEYERS NAVE, A PROFESSIO… 205730 06/22/2023 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 108.15 MEYERS NAVE, A PROFESSIO… 204850 06/23/2023 CITY ATTORNEY SERVICES 5.5.… 011-1500-6201 13,035.60

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 9 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEYERS NAVE, A PROFESSIO… 204853 06/23/2023 LAH FIBER FRANCHISE AGREE… 011-1500-6112 2,622.38 MEYERS NAVE, A PROFESSIO… 204854 06/23/2023 ADMIN FEE LEGAL SVCS 011-0000-2301 78.28 MEYERS NAVE, A PROFESSIO… 204854 06/23/2023 BILLABLE LEGAL SVCS 011-0000-2301 782.80 MEYERS NAVE, A PROFESSIO… 204854 06/23/2023 RECOG ADMIN FEE LEGAL SCVS 011-0000-4685 -78.28 MEYERS NAVE, A PROFESSIO… 204854 06/23/2023 PASSTHRU REV LEGAL SVCS 011-3100-4702 -782.80 MEYERS NAVE, A PROFESSIO… 204854 06/23/2023 PASSTHRU EXP LEGAL SVCS 011-3100-6177 782.80 MEYERS NAVE, A PROFESSIO… 204855 06/23/2023 ADMIN FEE LEGAL SVCS 011-0000-2301 93.94 MEYERS NAVE, A PROFESSIO… 204855 06/23/2023 BILLABLE LEGAL SVCS 011-0000-2301 939.36 MEYERS NAVE, A PROFESSIO… 204855 06/23/2023 RECOG ADMIN FEE LEGAL SCVS 011-0000-4685 -93.94 MEYERS NAVE, A PROFESSIO… 204855 06/23/2023 PASSTHRU REV LEGAL SVCS 011-3100-4702 -939.36 MEYERS NAVE, A PROFESSIO… 204855 06/23/2023 PASSTHRU EXP LEGAL SVCS 011-3100-6175 939.36 MEYERS NAVE, A PROFESSIO… 204856 06/23/2023 ADMIN FEE LEGAL SVCS 011-0000-2301 106.91 MEYERS NAVE, A PROFESSIO… 204856 06/23/2023 BILLABLE LEGAL SVCS 011-0000-2301 1,069.14 MEYERS NAVE, A PROFESSIO… 204856 06/23/2023 RECOG ADMIN FEE LEGAL SVCS 011-0000-4685 -106.91 MEYERS NAVE, A PROFESSIO… 204856 06/23/2023 PASSTHRU REV LEGAL SVCS 011-3100-4702 -1,069.14 MEYERS NAVE, A PROFESSIO… 204856 06/23/2023 PASSTHRU EXP LEGAL SVCS 011-3100-6175 1,069.14 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 49,561.46 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1180048 06/23/2023 INVOICE FOR PROFESSIONAL … 041-6900-6199 27,485.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 27,485.00 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 4917 06/01/2023 DESIGN TOWN PICNIC MAILER 011-4120-6361 175.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 175.00
Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 003-04 06/22/2023 3/31-5/31/23 HER HOUSE REV…041-6900-6209 5,060.00 Vendor MILLER05 - MILLER, TIFFANY Total: 5,060.00
Vendor: MISSION01 - MissionSquare
MissionSquare 100276-6.6.2023 06/06/2023 PLAN # 100276 401A CONTRI… 061-0000-2204 1,470.46 MissionSquare 100316-PD 6.6.2023 06/06/2023 PLAN # 100313 - PD 6.2.2023 061-0000-2204 7,518.26 MissionSquare 304465-PD 6.2.2023 06/06/2023 PLAN # 304465-PD 6.2.2023 061-0000-2204 10,371.17 MissionSquare 100276-6.16.23 06/22/2023 PLAN #100276 401A CONTRIB… 061-0000-2204 1,470.46 MissionSquare PLAN #100316-PD 6.16.23 06/22/2023 PLAN #100316-PD 6.16.23 061-0000-2204 7,725.26 MissionSquare PLAN# 304465-PD 6.16.23 06/22/2023 PLAN #304465-PD 6.16.23 061-0000-2204 10,996.14 MissionSquare 100276-PD 6.30.23 06/29/2023 PLAN # 100276-PPE 6.25.23 061-0000-2204 1,470.46 MissionSquare 100316-PD 6.30.23 06/29/2023 PLAN # 100316-PPE 6.25.23 061-0000-2204 7,668.63 MissionSquare 304465-PD 6.30.23 06/29/2023 PLAN # 304465-PPE 6.25.23 061-0000-2204 10,567.99 Vendor MISSION01 - MissionSquare Total: 59,258.83
Vendor: MJT01 - MJT KOUGAR, LLC
MJT KOUGAR, LLC 001 05/25/2023 PROJECT ADMIN SUPPORT 20… 048-6900-6625 2,000.00 Vendor MJT01 - MJT KOUGAR, LLC Total: 2,000.00
Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…03-23-425 05/26/2023 LAH PUBLIC SAFETY CONSULT… 011-1200-6199 3,326.69 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 3,326.69 Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNIT… mk591261-tdq 06/23/2023 72"W Flip Top Table 041-6900-6612 1,526.96 NATIONAL BUSINESS FURNIT… mk591261-tdq 06/23/2023 S h i p p i n g 041-6900-6612 250.16 NATIONAL BUSINESS FURNIT… mk591261-tdq 06/23/2023 SALES TAX 041-6900-6612 139.34 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 1,916.46 Vendor: NIEDERAUER01 - NIEDERAUER, ALEXANDRA F.

NIEDERAUER, ALEXANDRA F. APL23-0001 06/06/2023 REFUND DEPOSIT APL23-0001 011-0000-2301 2,000.00 Vendor NIEDERAUER01 - NIEDERAUER, ALEXANDRA F. Total: 2,000.00 Vendor: OAK95031 - OAK ALARM CO
OAK ALARM CO 27533 06/29/2023 OKEEFE LANE LIFT STATION A… 051-4800-6118 75.00 Vendor OAK95031 - OAK ALARM CO Total: 75.00
Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 78894257 06/23/2023 APRIL 2023 SERVICES 061-4400-6398 558.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 558.00

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 10 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-18118 05/25/2023 EVAP HOSE KIT (PARTS) 061-4300-6117 18.73 O'REILLY AUTOMOTIVE, INC. 2553-181664 05/25/2023 OIL FILTER & 5QTMOTOROIL (… 061-4300-6117 35.78 O'REILLY AUTOMOTIVE, INC. 2553-181999 05/25/2023 OIL FILTER FOR MOWER OIL C… 061-4300-6351 9.61 O'REILLY AUTOMOTIVE, INC. 2553-182000 05/25/2023 1GALMOTOROIL OIL CHANGE …061-4300-6351 29.45 O'REILLY AUTOMOTIVE, INC. 2553-165696 06/29/2023 BATTERY 061-4400-6351 236.07 O'REILLY AUTOMOTIVE, INC. 2553-171242 06/29/2023 FLEET WIPER BLADES 061-4400-6351 84.80 O'REILLY AUTOMOTIVE, INC. 2553-189286 06/29/2023 PART OF TRACTOR 061-4400-6351 39.55 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 453.99 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 51.39 P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 39.29 P G & E 4405682412-9 06/23/2023 9 PG&E OWNED STREET LIGH… 011-4600-6363 86.19 P G & E 4405682412-9 06/23/2023 4 PG&E OWNED STREET LIGH… 011-4600-6363 53.41 P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL - FOOTHILL…011-4600-6363 15.03 P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 23.10 P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 34.76 P G & E 4405682412-9 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 30.88 P G & E 4405682412-9 06/23/2023 OKEEFE LIFT STATION ELECTRI… 051-4800-6363 52.73 P G & E 4405682412-9 06/23/2023 28002 PURISSIMA RD - LIFT S… 051-4800-6363 455.76 P G & E 4405682412-9 06/23/2023 28002 PURISSIMA RD - LIFT S… 051-4800-6363 634.83 P G & E 4405682412-9 06/23/2023 OKEEFE LIFT STATION ELECTRI… 051-4800-6363 19.75 P G & E 4405682412-9 06/23/2023 26379 FREMONT RD - CITY HA…061-1480-6363 507.42 P G & E 4405682412-9 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 20.09 P G & E 4405682412-9 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 35.32 P G & E 4405682412-9 06/23/2023 26379 FREMONT RD - CITY HA…061-1480-6363 54.09 P G & E 4405682412-9 06/23/2023 26375 FREMONT ROAD-SV CL… 061-1480-6363 621.24 P G & E 4405682412-9 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 379.51 P G & E 4405682412-9 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 15.26 P G & E 4405682412-9 06/23/2023 26379 FREMONT ROAD - NEM…061-1480-6363 846.50 P G & E 4405682412-9 06/23/2023 CORP. YARD OPER-ELECTRICITY 061-4300-6363 119.82 P G & E 4405682412-9 06/23/2023 CORP. YARD OPER-ELECTRICITY 061-4300-6363 173.04 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 49.86 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 33.74 P G & E 4405682412-9-5.22.23 06/23/2023 4 PG&E OWNED STREET LIGH… 011-4600-6363 53.87 P G & E 4405682412-9-5.22.23 06/23/2023 9 PG&E OWNED STREET LIGH… 011-4600-6363 86.88 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL - FOOTHILL…011-4600-6363 15.65 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 23.75 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL @ EL MON… 011-4600-6363 31.07 P G & E 4405682412-9-5.22.23 06/23/2023 TRAFFIC CONTROL SERVICE @… 011-4600-6363 39.43 P G & E 4405682412-9-5.22.23 06/23/2023 OKEEFE @ DOVER CT 051-4800-6363 42.46 P G & E 4405682412-9-5.22.23 06/23/2023 28002 PURISSIMA RD - LIFT S… 051-4800-6363 279.72 P G & E 4405682412-9-5.22.23 06/23/2023 28002 PURISSIMA RD - LIFT S… 051-4800-6363 398.13 P G & E 4405682412-9-5.22.23 06/23/2023 OKEEFE @ DOVER CT 051-4800-6363 12.69 P G & E 4405682412-9-5.22.23 06/23/2023 26379 FREMONT ROAD - NEM…061-1480-6363 471.00 P G & E 4405682412-9-5.22.23 06/23/2023 TOWN CENTER 061-1480-6363 22.26 P G & E 4405682412-9-5.22.23 06/23/2023 26379 FREMONT ROAD - CITY… 061-1480-6363 167.66 P G & E 4405682412-9-5.22.23 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 19.45 P G & E 4405682412-9-5.22.23 06/23/2023 TOWN CENTER - GAS 061-1480-6363 32.17 P G & E 4405682412-9-5.22.23 06/23/2023 TOWN CENTER 061-1480-6363 140.70 P G & E 4405682412-9-5.22.23 06/23/2023 TOWN CENTER ELECTRICITY 061-1480-6363 14.76 P G & E 4405682412-9-5.22.23 06/23/2023 26379 FREMONT ROAD - NEM…061-1480-6363 593.55 P G & E 4405682412-9-5.22.23 06/23/2023 27400 PURISSIMA ROAD CORP…061-4300-6363 170.94 P G & E 4405682412-9-5.22.23 06/23/2023 27400 PURISSIMA ROAD CORP…061-4300-6363 118.46 P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control Service @ El M… 011-4600-6363 48.02 P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control Service @ El M… 011-4600-6363 30.91 P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control @ Stonebrook … 011-4600-6363 24.51 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road 5/10-6/… 011-4600-6363 53.59 P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control Service @ El M… 011-4600-6363 15.73 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road 5/10-6/… 011-4600-6363 86.53

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 11 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control @ Stonebrook … 011-4600-6363 39.93 P G & E 4405682412-9-6.16.23 06/28/2023 Traffic Control Service @ El M… 011-4600-6363 32.39 P G & E 4405682412-9-6.16.23 06/28/2023 28002 Purissima Rd - Lift Stati… 051-4800-6363 371.59 P G & E 4405682412-9-6.16.23 06/28/2023 28002 Purissima Rd - Lift Stati… 051-4800-6363 264.60 P G & E 4405682412-9-6.16.23 06/28/2023 O'Keefe Ln @ Dover Ct * 5/10… 051-4800-6363 37.82 P G & E 4405682412-9-6.16.23 06/28/2023 O'Keefe Ln @ Dover Ct * 5/10… 051-4800-6363 9.40 P G & E 4405682412-9-6.16.23 06/28/2023 26375 Fremont Road 5/10-6/… 061-1480-6363 6.97 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road 5/10-6/… 061-1480-6363 19.45 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road 5/10-6/… 061-1480-6363 27.01 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road - City Hal…061-1480-6363 14.76 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road - City Hal…061-1480-6363 45.46 P G & E 4405682412-9-6.16.23 06/28/2023 26375 Fremont Road - SV Cle… 061-1480-6363 395.91 P G & E 4405682412-9-6.16.23 06/28/2023 26379 Fremont Road -NEMEX… 061-1480-6363 439.31 P G & E 4405682412-9-6.16.23 06/28/2023 26375 Fremont Road 5/10-6/… 061-1480-6363 15.80 P G & E 4405682412-9-6.16.23 06/28/2023 27400 Purissima Road - Corp … 061-4300-6363 215.35 P G & E 4405682412-9-6.16.23 06/28/2023 27400 Purissima Road - Corp … 061-4300-6363 155.13 Vendor PGE95899 - P G & E Total: 9,437.78
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2305 06/23/2023 EMERGENCY MANAGEMENT … 021-6100-6199 4,856.25 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 4,856.25 Vendor: PAO01 - PAO, CHIA TUNG RAYMOND
PAO, CHIA TUNG RAYMOND 6123 06/01/2023 CLAIM REIMBURSEMENT-6.1.… 011-1510-6371 806.11 Vendor PAO01 - PAO, CHIA TUNG RAYMOND Total: 806.11
Vendor: PARTY01 - PARTY WITH 630
PARTY WITH 630 42622 06/01/2023 INFLATABLES FOR TOWN PICN…011-4120-6361 970.15 Vendor PARTY01 - PARTY WITH 630 Total: 970.15
Vendor: PETTY03 - PETTY CASH
PETTY CASH 6.20.23 06/26/2023 DEBORAH-SAFEWAY SALAD F… 011-1100-6308 11.97 PETTY CASH 6.20.23 06/26/2023 DEBORAH - STARBUCKS COFF… 011-1200-6308 20.00 PETTY CASH 6.20.23 06/26/2023 MICHAEL NAKAMURA -MILEA… 011-1400-6307 19.70 PETTY CASH 6.20.23 06/26/2023 JOCELYN MISOLA-MIELAGE RE…011-1400-6307 15.26 PETTY CASH 6.20.23 06/26/2023 CODY - UPS LIVE SCAN REIMB… 011-1700-6398 74.00 PETTY CASH 6.20.23 06/26/2023 KEREN-POSTAGE & TRACKING… 011-3100-6303 21.25 PETTY CASH 6.20.23 06/26/2023 KEREN-TRAINING MATERIALS 011-3100-6309 14.94 PETTY CASH 6.20.23 06/26/2023 EMINA-TOOK NOTICE OF CO… 041-6900-6209 7.50 PETTY CASH 6.20.23 06/26/2023 ASTHA-SC COUNTY CEQA EXE… 042-6900-6398 51.25 PETTY CASH 6.20.23 06/26/2023 ASTHA-SC COUNTY CEQA EXE… 042-6900-6398 51.25 PETTY CASH 6.20.23 06/26/2023 TIMOTHY-UPS LIVE SCAN REI… 061-1480-6332 74.00 PETTY CASH 6.20.23 06/26/2023 JOCELYN-LE BOULANGER LUN… 061-1480-6332 5.79 PETTY CASH 6.20.23 06/26/2023 TRONG-EX MALL LIVE SCAN RE…061-1480-6332 79.50 PETTY CASH 6.20.23 06/26/2023 WALTER-UPS LIVE SCAN REIM… 061-1480-6332 74.00 PETTY CASH 6.20.23 06/26/2023 EVA-GLOBAL EDUCATION PLA… 061-1480-6332 100.00 PETTY CASH 6.20.23 06/26/2023 JOSEPH-UPS LIVE SCAN REIMB…061-1480-6332 79.00 PETTY CASH 6.20.23 06/26/2023 EUSEBIO-CYPER EXPRESS PRIN…061-1480-6332 69.00 PETTY CASH 6.20.23 06/26/2023 DEBORAH-SAFEWAY CARD FO… 061-1480-6361 4.69 PETTY CASH 6.20.23 06/26/2023 EMINA STETA CVS-SYMPATHY… 061-1480-6398 6.54 Vendor PETTY03 - PETTY CASH Total: 779.64
Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1097-04262023-1 05/25/2023 SANITARY SEWER CIP TASKS 048-6900-6622 6,890.00 PHOENIX ELECTRIC COMPANY 1097-04262023-2 05/25/2023 ELENA RD SINKHOLE 011-4500-6143 7,341.80 PHOENIX ELECTRIC COMPANY 1097-04262023-2 05/25/2023 WESTWIND BARN EMERGENC… 011-5300-6199 4,618.90 PHOENIX ELECTRIC COMPANY 1097-04262023-2 05/25/2023 CONCESSION STAND BLDG. 041-6900-6623 5,306.10 PHOENIX ELECTRIC COMPANY 1097-04262023-2 05/25/2023 WESTWIND BARN 043-6900-6622 3,100.00 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 27,256.80 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1328-5.14.23 06/06/2023 ACCT # 8000-9000-1096-1328… 061-1480-6303 1,068.28 PITNEY BOWES INC 3106105773 06/23/2023 ACCT # 0010036381 061-1480-6303 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 1,498.31

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 12 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA POOLED LIABILITY ASSURANCE…PLAN-2023-0203 06/23/2023 GENERAL LIABILITY CLAIMS - … 011-1510-6371 700.00 Vendor PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA Total: 700.00 Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM M… 150634675 06/29/2023 24 HOUR ALARM MONITORIN… 061-1480-6118 155.69 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: 155.69 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER MAY 2023 - 3112 05/25/2023 Elena & Purissima Sewer Lift S…051-4800-6364 168.70 PURISSIMA HILLS WATER MAY 2023-2500 05/25/2023 Little League Field - 4/2/23-5/… 011-5100-6364 5,058.29 PURISSIMA HILLS WATER MAY 2023-4523 05/25/2023 Fremont Rd. Pathway Irrigatio…011-4740-6364 183.04 PURISSIMA HILLS WATER MAY2023-2493 05/25/2023 Stonebrook Ave @ El Monte - …061-4300-6364 289.92 PURISSIMA HILLS WATER MAY2023-2496 05/25/2023 26379 Fremont Road - LAH - 4…061-1480-6364 360.87 PURISSIMA HILLS WATER MAY2023-2497 05/25/2023 26379 Fremont Road - Irrigati… 061-1480-6364 644.67 PURISSIMA HILLS WATER MAY2023-2498 05/25/2023 26379 Fremont Road - Heritag…061-1480-6364 736.45 PURISSIMA HILLS WATER MAY2023-2501 05/25/2023 27400 Purissima Road - Corp … 061-4300-6364 225.46 PURISSIMA HILLS WATER MAY2023-3760 05/25/2023 26379 Fremont Road-Recreati…061-1480-6364 154.51 PURISSIMA HILLS WATER MAY2023-4643 05/25/2023 Arastradero C2 Pathway Irrigat…011-4740-6364 140.32 PURISSIMA HILLS WATER JUNE2023-2493 06/23/2023 STONEBROOK @ EL MONTE 5… 061-4300-6364 72.48 PURISSIMA HILLS WATER JUNE2023-2496 06/23/2023 26379 Fremont Road-LAH 5/1… 061-1480-6364 242.76 PURISSIMA HILLS WATER JUNE2023-2497 06/23/2023 26379 FREMONT RD IRRIGATI… 061-1480-6364 171.81 PURISSIMA HILLS WATER JUNE2023-2498 06/23/2023 26379 FREMONT RD - HERITA… 061-1480-6364 159.28 PURISSIMA HILLS WATER JUNE2023-2500 06/23/2023 LITTLE LEAGUE FIELD 5/1/23-6…011-5100-6364 6,802.22 PURISSIMA HILLS WATER JUNE2023-2501 06/23/2023 27400 PURISSIMA RD - CORP … 061-1480-6364 77.65 PURISSIMA HILLS WATER JUNE2023-3112 06/23/2023 ELENA & PURISSIMA SEWER LI…051-4800-6364 49.27 PURISSIMA HILLS WATER JUNE2023-3760 06/23/2023 26379 FREMONT RD RECREAT… 061-1480-6364 35.08 PURISSIMA HILLS WATER JUNE2023-4523 06/23/2023 FREMONT RD. PATHWAY IRRI… 011-4740-6364 45.76 PURISSIMA HILLS WATER JUNE2023-4643 06/23/2023 Arastradero C2 Pathway Irrigat…011-4740-6364 35.08 Vendor V0980 - PURISSIMA HILLS WATER Total: 15,653.62
Vendor: RANDO01 - RANDO AAA HVAC INC
RANDO AAA HVAC INC BLD23-0050REFUND 06/06/2023 SMIP 011-0000-2002 1.20 RANDO AAA HVAC INC BLD23-0050REFUND 06/06/2023 SB1473 011-0000-2004 1.00 RANDO AAA HVAC INC BLD23-0050REFUND 06/06/2023 DUPLICATE PERMIT # BLD23-0…011-3200-4308 82.00 Vendor RANDO01 - RANDO AAA HVAC INC Total: 84.20
Vendor: DAILEY01 - RJ DAILEY
RJ DAILEY SD18-0072-LD 06/20/2023 REFUND DEPOSIT FOR RJ DAIL… 011-0000-2303 5,000.00 RJ DAILEY SD18-0006 06/23/2023 REFUND DEPOSIT FOR NEW R… 011-0000-2301 9,877.75 Vendor DAILEY01 - RJ DAILEY Total: 14,877.75
Vendor: RUNNING01 - RUNNING AHEAD RACE TIMING, LLC
RUNNING AHEAD RACE TIMI… 051723 06/01/2023 2023 LAH PATHWAYS/BASE T… 011-4120-6361 2,108.25 Vendor RUNNING01 - RUNNING AHEAD RACE TIMING, LLC Total: 2,108.25 Vendor: SAND01 - SAND BROOK LLC
SAND BROOK LLC SD18-0006 06/22/2023 NEW RESIDENCE (REVIEW DE… 011-0000-2301 1,580.93 Vendor SAND01 - SAND BROOK LLC Total: 1,580.93
Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 537 06/07/2023 OTHER SUPPLEMENTAL LAW … 011-4120-6361 537.00 SANTA CLARA COUNTY SHERI… 1800085887 06/20/2023 OTHER SUPPLEMENTAL LAW … 011-2100-6152 1,207.00 SANTA CLARA COUNTY SHERI… 1800086069 06/22/2023 ADVANCE FOR LAW ENFORC… 011-2100-6152 186,540.33 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 188,284.33 Vendor: SCHLOETTER01 - SCHLOTTER, MICHAEL
SCHLOTTER, MICHAEL 5.5.23 06/21/2023 WORK BOOT REFUND 061-4300-6324 273.38 Vendor SCHLOETTER01 - SCHLOTTER, MICHAEL Total: 273.38
Vendor: SHUM01 - SHUM, MIRANDA
SHUM, MIRANDA 6.15.23 06/22/2023 KEYS 061-1480-6398 116.28 Vendor SHUM01 - SHUM, MIRANDA Total: 116.28
Vendor: SIGNA92627 - SIGNA MECHANICAL, INC.

SIGNA MECHANICAL, INC. 230459 05/25/2023 WWCB SEWER PUMP REPLAC… 011-5300-6118 3,832.66 Vendor SIGNA92627 - SIGNA MECHANICAL, INC. Total: 3,832.66

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 13 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 36830902 06/07/2023 DRAW OFF VALVES W/ BALL V…043-6900-6622 2,395.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 2,395.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7376505173-0-1 06/29/2023 SUPPLIES 061-1480-6398 77.25 STAPLES BUSINESS CREDIT 7608970401-0-1 06/29/2023 HP 87X HY BLACK TONER 011-1400-6301 335.33 STAPLES BUSINESS CREDIT 7375944151-0-1 06/29/2023 OFFICE SUPPLIES-PENS,RUBBE…061-1480-6301 119.95 STAPLES BUSINESS CREDIT 7609285448-0-1 06/29/2023 OFFICE SUPPLIES-LETTER TRAY…061-1480-6301 291.95 STAPLES BUSINESS CREDIT 7609285448-0-2 R 06/29/2023 OFFICE SUPPLIES PLASTIC SLE… 061-1480-6301 12.69 STAPLES BUSINESS CREDIT 7609603008-0-1 06/29/2023 OFFICE SUPPLIES-PENS, COPY … 061-1480-6301 558.88 STAPLES BUSINESS CREDIT 7609603008-0-2 06/29/2023 SUPPLIES 061-1480-6398 31.54 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,427.59 Vendor: TELEGRAPH - TELEGRAPH QUARTET
TELEGRAPH QUARTET INV0001 06/01/2023 CHAMBER MUSIC PERFORMA… 011-4120-6361 5,000.00 Vendor TELEGRAPH - TELEGRAPH QUARTET Total: 5,000.00
Vendor: TENZING01 - TENZING, TERRY
TENZING, TERRY 060423 06/01/2023 PONY RIDES AND PETTING ZO… 011-4120-6361 2,200.00 Vendor TENZING01 - TENZING, TERRY Total: 2,200.00
Vendor: TEXTMYGOV01 - TEXT MY GOV
TEXT MY GOV 501072 06/22/2023 SOFTWARE MANAGEMENT A… 011-3300-6313 2,000.00 Vendor TEXTMYGOV01 - TEXT MY GOV Total: 2,000.00
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 10065 06/23/2023 For Media and Communicatio… 011-1100-6199 495.00 TRIPEPI, SMITH AND ASSOCIA… 10084 06/23/2023 For Media and Communicatio… 011-1100-6199 1,375.00 TRIPEPI, SMITH AND ASSOCIA… 10216 06/23/2023 For Media and Communicatio… 011-1100-6199 770.00 TRIPEPI, SMITH AND ASSOCIA… 10282 06/23/2023 For Media and Communicatio… 011-1100-6199 1,375.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 4,015.00 Vendor: TYLER75320 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-423510 06/22/2023 INCODE MAINTENANCE 7.1.23…061-0000-1502 48,658.45 Vendor TYLER75320 - TYLER TECHNOLOGIES, INC Total: 48,658.45 Vendor: TYSON94022 - TYSON, GEORGE
TYSON, GEORGE 6.15.23 06/21/2023 HEALTH INSURANCE OVERPA… 061-0000-2217 485.61 Vendor TYSON94022 - TYSON, GEORGE Total: 485.61
Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE …925773-0001-6.14.2023 06/21/2023 EMPLOYEE AD&D JULY 2023 061-0000-2225 116.28 UNION SECURITY INSURANCE …925773-0001-6.14.2023 06/21/2023 EMPLOYEE LIFE & LTD JULY 20…061-0000-2225 901.17 UNION SECURITY INSURANCE …925773-0001-6.14.2023 06/21/2023 LONG TERM DISABILITY BENEF…061-0000-2226 1,355.81 Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: 2,373.26 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12003 06/05/2023 PRINTING 3180 " OUR TOWN"…011-1700-6304 4,968.85 UNITED CRAFTSMEN INC 11998 06/07/2023 PRINTING OF 250 BUSINESS C… 011-3100-6312 65.48 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 5,034.33 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-13598664 06/23/2023 DELUXE SINK. SERVICE 011-4120-6361 824.75 UNITED SITE SERVICES INC 114-13616035 06/23/2023 DELUXE RESTROOM SERVICE 011-4120-6361 957.00 UNITED SITE SERVICES INC INV-01647632 06/23/2023 1 SVC EVERY 2 WEEKS 4/10/23…011-5300-6398 70.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 1,852.67 Vendor: URBAN01 - URBAN PACIFIC HOMES
URBAN PACIFIC HOMES 56-18-ZP-SD 06/22/2023 REFUND DEPOSIT 1203 LINCO… 011-0000-2301 968.97 URBAN PACIFIC HOMES SD19-0060 06/23/2023 LANDSCAPE SCREENING 1203 …011-0000-2301 2,224.50 Vendor URBAN01 - URBAN PACIFIC HOMES Total: 3,193.47
Vendor: USPS - US POSTAL SERVICE
US POSTAL SERVICE 1/20/2023 06/23/2023 REIMBURSEMENT FOR BULK … 061-1480-6303 245.00 Vendor USPS - US POSTAL SERVICE Total: 245.00

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 14 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 159353 06/23/2023 DIESEL FUEL-06/01/23 061-4400-6342 1,632.01 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,632.01 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 5122023 05/25/2023 JUNE 2023 MANAGEMENT FEE 011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, L… 5192023 05/25/2023 JOY OF HORSES 2023 011-5300-6111 780.00 VICTORIA DYE EQUESTRIAN, L… 10995 06/12/2023 WATER REIMBURSEMENT 50%…011-5300-6364 649.00 VICTORIA DYE EQUESTRIAN, L… 6.8.2023 06/12/2023 SUMMER BEGINNER A (6/5/23…011-5300-6111 8,000.00 VICTORIA DYE EQUESTRIAN, L… 6.12.2023 06/22/2023 JULY 2023 MANAGEMENT FEE 011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 16,029.00 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 818194015 06/22/2023 VISION JULY 2023 061-0000-2233 587.35 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 587.35 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 5.31.2023 06/12/2023 PAM'S YOGA FITNESS-SPRING 011-4110-6111 1,170.00 Vendor WALATKA - WALATKA, PAM Total: 1,170.00
Vendor: WANG13 - WANG, JEFFREY FAY
WANG, JEFFREY FAY BLD20-0233-GAS 06/21/2023 1ST METER RELEASE 011-0000-2303 20,000.00 WANG, JEFFREY FAY MISC21-0008 06/26/2023 EROSION CONTROL INSPECTI… 011-0000-2301 5,000.00 WANG, JEFFREY FAY BLD20-0233-ELEC 06/27/2023 2ND METER RELEASE 011-0000-2303 40,000.00 WANG, JEFFREY FAY BLD20-0233-FD 06/27/2023 FINAL DEPOSIT 1000 OR GREA…011-0000-2303 18,844.79 Vendor WANG13 - WANG, JEFFREY FAY Total: 83,844.79
Vendor: WANG12 - WANG, JEFFREY
WANG, JEFFREY P20817-LD 06/21/2023 LANDSCAPE SCREENING-6.14.… 011-0000-2303 5,000.00 WANG, JEFFREY SD19-0041 06/21/2023 LANDSCAPE SCREENING-6.14.… 011-0000-2301 536.25 Vendor WANG12 - WANG, JEFFREY Total: 5,536.25
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 6429-9.3.22 09/29/2022 O'REILY-A NEW WASH/ANTI F… 061-4300-6117 28.13 WELLS FARGO - VISA 6429-9.3.22 09/29/2022 SOUTHWEST-MSA SEMINAR S… 061-4300-6308 97.96 WELLS FARGO - VISA 6429-9.3.22 09/29/2022 MAIN ST. BAGEL-WALTER'S W… 061-4300-6398 80.85 WELLS FARGO - VISA 6429-9.3.22 09/29/2022 hONGkONG REST-WELCOME … 061-4300-6398 90.00 WELLS FARGO - VISA 3293-12.2.22 12/30/2022 SJ MERCURY NEWS SUBSCRIPT…011-1200-6312 15.01 WELLS FARGO - VISA 6429-3.3.2023 03/30/2023 TMT ENTERPRISES - INFIELD F… 011-5100-6122 611.55 WELLS FARGO - VISA 6429-3.3.2023 03/30/2023 CWEA - MEMBERSHIP/TRAINI… 061-4300-6311 95.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 1,018.50 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2022/23-080 05/25/2023 MAINTENANCE SERVICES AGR… 051-4800-6140 39,041.08 WEST BAY SANITARY DISTRICT 2022/23-084 06/06/2023 MAINTENANCE SERVICES AGR… 051-4800-6140 38,324.11 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 77,365.19 Vendor: WIGGINS01 - WIGGINS, Thomas
WIGGINS, Thomas 7423 06/28/2023 ST GABRIELS CELESTIAL BAND… 011-4120-6361 1,800.00 Vendor WIGGINS01 - WIGGINS, Thomas Total: 1,800.00
Grand Total: 1,712,047.48

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 15 of 18
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 664,091.57
021 - COPS FUND 25,602.74
041 - GENERAL CIP FUND 94,570.29
042 - PATHWAYS CIP 11,722.50
043 - WESTWIND BARN CIP ADMIN 5,515.38
045 - DRAINAGE CIP 1,206.80
048 - SEWER FUND CIP 114,036.00
051 - SEWER FUND 601,067.66
061 - GENERAL SERVICE FUND 194,234.54
Grand Total: 1,712,047.48
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 4,869.25
011-0000-2002 Strong Motion Impl Pay… 1.20
011-0000-2004 SB 1473 - Fee Payable 1.00
011-0000-2301 Planning Deposits 27,949.17
011-0000-2303 Bond Deposits 118,844.79
011-0000-4685 Administrative Charge -279.13
011-1000-6304 Printing, copying & scann… 9,808.99
011-1000-6362 Telephone 99.94
011-1100-6199 Other Contract Services 4,015.00
011-1100-6308 Travel & Meetings 11.97
011-1100-6398 Other General Expense 384.00
011-1200-1502 Prepaid Expenses 1,200.00
011-1200-6199 Other Contract Services 9,929.49
011-1200-6308 Travel & Meetings 987.77
011-1200-6312 Books/Films/Publications 15.01
011-1200-6362 Telephone 360.84
011-1200-6398 Other General Expense 21.81
011-1300-6209 Other Program & Proj C… 350.00
011-1300-6304 Printing & Copying 4,039.43
011-1300-6362 Telephone 189.31
011-1400-6203 Audit & Financial 150.00
011-1400-6301 Office Supplies 614.80
011-1400-6307 Mileage Reimbursement 34.96
011-1400-6362 Telephone 189.31
011-1500-6112 Legal - Special Projects 2,622.38
011-1500-6201 Legal - City Attorney 13,035.60
011-1510-6371 Liability Claims Settleme… 1,506.11
011-1600-6340 Grants & Subsidies 7,929.22
011-1700-6207 Advertising/Publishing 246.09
011-1700-6209 Other Program & Proj C… 356.90
011-1700-6301 Office Supplies 28.15
011-1700-6304 Printing, copying & scann… 4,968.85
011-1700-6398 Other General Expense 74.00
011-2100-6152 Law Enforcement 187,747.33
011-3100-4702 Attorney's Fees -2,791.30
011-3100-6111 Contract Personnel 14,578.88
011-3100-6175 Contract Services - Billab… 2,008.50
011-3100-6177 Attorney Fees - Billable 782.80
011-3100-6199 Other Contract Services 5,250.00
011-3100-6303 Postage 21.25
011-3100-6309 Instruction & Training 14.94
011-3100-6312 Books/Films/Publications 65.48
011-3100-6338 Data Service Subscriptio… 106.09
011-3100-6362 Telephone 369.73

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 16 of 18
Account Summary
Account Number Account Name Payment Amount
011-3100-6398 Other General Expense 306.04
011-3120-6111 Contract Personnel 11,880.00
011-3200-4308 FURNACE/GAS/WATER 82.00
011-3200-6111 Contract Personnel 795.00
011-3200-6114 Contract Plan Checks 36,048.59
011-3200-6199 Other Contract Services 19,520.00
011-3200-6338 Data Service Subscriptio… 106.09
011-3200-6362 Telephone 169.85
011-3200-6398 Other General Expense 135.64
011-3300-6138 Hazardous Waste Progr… 516.00
011-3300-6301 Office Supplies 19.57
011-3300-6313 Computer Software 2,000.00
011-3300-6362 Telephone 508.06
011-3300-6398 Other General Expense 183.28
011-4110-6111 Contract Personnel 1,170.00
011-4120-6361 Special Events & Awards 81,683.98
011-4500-6143 Storm Drain Repairs 7,341.80
011-4600-6124 Tree Maintenance 17,850.00
011-4600-6145 Traffic Signal Maintenan… 3,482.82
011-4600-6149 Street Maintenance 2,490.00
011-4600-6363 Electric 999.91
011-4740-6125 Pathways Maintenance 5,809.70
011-4740-6337 Construction Material 2,149.75
011-4740-6341 Signs 724.43
011-4740-6364 Water 404.20
011-5100-6118 Facility Maint & Security 2,959.38
011-5100-6122 Lawncare/Landscaping 1,361.55
011-5100-6123 Housekeeping 870.00
011-5100-6130 Pest Control 325.00
011-5100-6364 Water 12,027.00
011-5300-6111 Contract Personnel 8,780.00
011-5300-6118 Facility Maint & Security 3,852.24
011-5300-6122 Lawncare/Landscaping 1,500.00
011-5300-6123 Housekeeping 1,290.00
011-5300-6199 Other Contract Services 11,218.90
011-5300-6362 Telephone 100.96
011-5300-6364 Water 649.00
011-5300-6398 Other General Expense 70.92
021-6100-6199 Other Contract Services 24,586.23
021-6100-6362 Telephone 893.86
021-6100-6399 Other Supplies/Materials 122.65
041-6900-6124 Tree Maintenance 4,000.00
041-6900-6199 Other Contract Services 55,279.55
041-6900-6206 Engineering Consultants 12,679.75
041-6900-6209 Other Program & Proj C… 5,067.50
041-6900-6612 Office Mach & Furn 1,916.46
041-6900-6613 Computer Equipment 6,812.67
041-6900-6615 Machinery& Equipment 3,508.26
041-6900-6623 Building & Bldg Improv… 5,306.10
042-6900-6199 Other Contract Services 1,750.00
042-6900-6205 Architectural & Design 3,720.00
042-6900-6206 Engineering Consultants 6,150.00
042-6900-6398 Other General Expense 102.50
043-6900-6622 Site Improvements 5,515.38
045-6900-6206 Engineering Consultants 644.30
045-6900-6622 Site Improvements 562.50
048-6900-6622 Site Improvements 6,890.00
048-6900-6625 Sewer Main Replacement 107,146.00

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 17 of 18
Account Summary
Account Number Account Name Payment Amount
051-0000-4669 Palo Alto Sewer Connect… 10,924.00
051-4800-6118 Facility Maint & Security 75.00
051-4800-6120 Los Altos Treatment Plant 509,748.20
051-4800-6140 Sewer Maintenance Wo… 77,365.19
051-4800-6362 Telephone 157.82
051-4800-6363 Electric 2,579.48
051-4800-6364 Water 217.97
061-0000-1502 Prepaid Expenses 48,658.45
061-0000-2204 Deferred Comp Payable 59,258.83
061-0000-2217 PERS Health Ins Payable 485.61
061-0000-2225 Life Insurance Payable 1,017.45
061-0000-2226 Long Term Disability Pay… 1,355.81
061-0000-2233 Dental & Vision Insuranc… 6,126.61
061-1480-6111 Contract Personnel 10,737.00
061-1480-6118 Facility Maint & Security 7,433.62
061-1480-6122 Lawncare/Landscaping 1,860.00
061-1480-6123 Housekeeping 5,979.83
061-1480-6301 Office Supplies 983.47
061-1480-6303 Postage 1,743.31
061-1480-6313 Computer Software 2,054.00
061-1480-6323 Disposal Services 62.82
061-1480-6332 Town Recruitment 17,203.79
061-1480-6361 Special Events & Awards 4.69
061-1480-6362 Telephone 3,879.12
061-1480-6363 Electric 4,905.65
061-1480-6364 Water 2,583.08
061-1480-6398 Other General Expense 1,013.12
061-4300-6117 Equipment Maint & Repa… 327.44
061-4300-6118 Facility Maint & Security 250.98
061-4300-6123 Housekeeping 890.00
061-4300-6308 Travel & Meetings 97.96
061-4300-6311 Training & Safety 95.00
061-4300-6324 Uniforms 1,319.93
061-4300-6325 Safety Gear 1,098.55
061-4300-6341 Signs 7.14
061-4300-6342 Gas and Oil 150.50
061-4300-6351 Auto & Equipment Parts 39.06
061-4300-6362 Telephone 743.24
061-4300-6363 Electric 952.74
061-4300-6364 Water 587.86
061-4300-6398 Other General Expense 793.81
061-4300-6405 Outside Equipment Rent… 220.00
061-4400-6342 Gas and Oil 2,924.06
061-4400-6351 Auto & Equipment Parts 4,387.77
061-4400-6398 Other General Expense 558.00
061-4400-6506 Non Capital - Vehicles &… 1,444.24
Grand Total: 1,712,047.48
Project Account Summary
Project Account Key Payment Amount
**None** 1,239,446.38
111711 4,968.85
111751 74.00
111765 321.71
111803 309.43
111804 15,960.70
410215 5,313.60
410216 12,679.75

Expense Approval Report Payment Dates: 06/01/2023 - 06/30/2023 7/12/2023 9:43:22 PM Page 18 of 18
Project Account Summary
Project Account Key Payment Amount
410220 55,279.55
410224 5,060.00
410225 1,916.46
410227 6,812.67
419301 3,508.26
427902 6,201.25
427906 1,750.00
427913-23 3,771.25
437307-23 5,515.38
467209 644.30
487918-23 114,036.00
APL18-0004 825.00
APL23-0001 2,000.00
BLD20-0233-ELEC 40,000.00
BLD20-0233-FD 18,844.79
BLD20-0233-GAS 20,000.00
CDP23-0001 1,033.30
CDP23-0002 1,176.05
MISC21-0008 5,000.00
P20817-LD 5,000.00
P5618 968.97
P9218 1,865.34
R4120-13 5,000.00
R4120-20 616.56
R4120-3 69,526.67
R4120-7 2,550.00
R4130-1 3,990.75
SD18-0006 11,458.68
SD18-0028-LD 5,000.00
SD18-0036-LD 5,000.00
SD18-0037-LD 5,000.00
SD18-0040-LD 5,000.00
SD18-0043-LD 5,000.00
SD18-0072-LD 5,000.00
SD19-0041 536.25
SD19-0056-LD 5,000.00
SD19-0060 2,224.50
SP23-0001 861.08
Grand Total: 1,712,047.48

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: July 2023 DISBURSEMENT LISTING
FROM: Miranda Shum, Senior Accountant
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the July 2023 Disbursements Report.

BACKGROUND:

The July 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $1,143,636.60 and Electronic Fund Transfers totaled $289,727.41 with a grand total of $1,433,364.01. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $1,254,242.22 or approximately 88% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 209,796.74 ADP- Payroll Services Primarily relates to the biweekly payroll ($82,879.06) and related
payroll taxes ($23,093.75) for the pay
date 07/14/23; and biweekly payroll
($81,254.15) and related payroll taxes
($23,093.75) for the pay date
07/28/23
$ 105,177.02 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp)
Employer contributions and employee
withholdings related to payroll
benefits
$ 11,335.00 Bayscape Management Inc Monthly park and pathways maintenance
AGENDA ITEM #4.D
M.S.

P.P.

Staff Report to City Council Page 2
Disbursement Report
August 17, 2023
$ 11,203.25 Bob Murray & Associates Recruiting Services for Community Development Director and Assistant
CDD/Building Official
$ 284,458.50 C2R Engineering Inc Sanitary Sewer-CIP
$ 10,952.64 Carl Cahill Retiree Medical July-Dec. 2023
$ 36,040.00 Community Health Awareness
Council
Community Services Grant
$ 25,000.00 Community Services Agency Community Services Grant $ 10,737.00 Eaton & Associates IT Managed Services/Software/Server Refresh
$ 18,606.78 Genesis Private Security, Inc Private Security for Community $ 11,478.04 Greenwaste Recovery Yardwaste/Manure Disposal $ 10,000.00 Hidden Villa Community Services Grant
$ 12,884.67 MTW Builders Release Retention for Multipurpose Room-CIP
$ 304,651.50 Pooled Liability Assurance General/Property Liability Ins. $ 48,791.10 Syserco Energy Solutions Generator Replacement & Electrical Panel Upgrade
$ 17,875.00 Shalleck Collaborative Council Chambers AV-CIP $ 18,469.50 Traffic Patterns Traffic Cabinet/Monitor Install $ 32,016.60 Victoria Dye Equestrian LLC Management Fee/Utilities/Camps $ 74,768.88 Misc. Recipients Refunds
$1,254,242.22 Total Payroll and Related Benefits and Individually Significant Items ≥$10,000.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2023 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan for 2023.

Staff Report to City Council Page 3
Disbursement Report
August 17, 2023
FISCAL IMPACT:

There is no fiscal impact for the July 2023 Disbursements report.

ATTACHMENTS:

1. July 2023 Disbursements Report by Vendor

7/26/2023 11:58:10 AM Page 1 of 9
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 07/01/2023 - 07/31/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ABI01 - ABI ATTACHMENTS, INC.

ABI ATTACHMENTS, INC. INV69334 06/30/2023 SALES TAX 061-4400-6504 580.08 ABI ATTACHMENTS, INC. INV69334 06/30/2023 ABI MANURE SPREADER 061-4400-6504 5,699.00 ABI ATTACHMENTS, INC. INV69334 06/30/2023 PASTURE/FINES/LITTER PAN F… 061-4400-6504 329.00 ABI ATTACHMENTS, INC. INV69334 06/30/2023 MANUAL END GATE FOR 50 &… 061-4400-6504 329.00 ABI ATTACHMENTS, INC. INV69334 06/30/2023 SHIPPING COST 061-4400-6504 1,045.10 ABI ATTACHMENTS, INC. INV69334 06/30/2023 DISCOUNT 061-4400-6504 -250.00 Vendor ABI01 - ABI ATTACHMENTS, INC. Total: 7,732.18
Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. S120407 06/30/2023 EMERGENCY SERVICE - SALES … 061-1480-6118 3.20 AG SECURITY SERVICES, INC. S120407 06/30/2023 EMERGENCY SERVICE - LABOR…061-1480-6118 350.00 AG SECURITY SERVICES, INC. S120407 06/30/2023 EMERGENCY SERVICE - BATTE… 061-1480-6118 35.00 AG SECURITY SERVICES, INC. A411421 07/20/2023 1 QUARTERING MONITORING… 061-1480-6118 129.78 AG SECURITY SERVICES, INC. A759335 07/20/2023 1 QSRV QUARTERLY STANDA… 061-1480-6118 211.05 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 729.03 Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 294369 06/30/2023 MONTHLY PEST CONTROL 011-5100-6130 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 325.00 Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, IN… 30842 06/30/2023 TREE TRIMMING & REMOVAL… 011-5300-6122 3,585.00 BAYSCAPE MANAGEMENT, IN… 30934 06/30/2023 FREMONT RD PATH-JUNE 23 011-4740-6125 3,000.00 BAYSCAPE MANAGEMENT, IN… 30934 06/30/2023 FOOTHILL COLLEGE & EL MON…011-4740-6125 1,900.00 BAYSCAPE MANAGEMENT, IN… 30934 06/30/2023 ARASTRADERO PATH-JUNE 23 011-4740-6125 600.00 BAYSCAPE MANAGEMENT, IN… 30934 06/30/2023 EDITH PARK-JUNE 23 011-5100-6122 750.00 BAYSCAPE MANAGEMENT, IN… 30934 06/30/2023 WESTWIND COMMUNITY BA… 011-5300-6122 1,500.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 11,335.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, …19235 06/30/2023 TRAFFIC SIGNAL MAINT. SVCS …011-4600-6145 535.50 BEAR ELECTRICAL SOLUTIONS, …19236 06/30/2023 TRAFFIC SIGNAL MAINT SVCS-… 011-4600-6145 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 1,086.75 Vendor: BENNETT02 - BENNETT, VICTORIA
BENNETT, VICTORIA 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 1,614.12 Vendor BENNETT02 - BENNETT, VICTORIA Total: 1,614.12
Vendor: BROUGHER02 - BROUGHER, FRANCOISE
BROUGHER, FRANCOISE SD20-0029 06/30/2023 REFUND DEPOSIT 26974 W. F… 011-0000-2301 4,190.00 Vendor BROUGHER02 - BROUGHER, FRANCOISE Total: 4,190.00 Vendor: C2R94043 - C2R ENGINEERING INC.

C2R ENGINEERING INC. C4526B 06/30/2023 2022 Sanitary Sewer Repair-P… 048-6900-6625 284,458.50 Vendor C2R94043 - C2R ENGINEERING INC. Total: 284,458.50 Vendor: CAHILL94022 - CAHILL, CARL
CAHILL, CARL 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 10,952.64 Vendor CAHILL94022 - CAHILL, CARL Total: 10,952.64
Vendor: CALWEST95161 - CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC CAL-WEST LIGHTING & SIGNAL…230666 07/20/2023 Install Iteris Video and PTZ ca… 011-4600-6146 7,185.07 Vendor CALWEST95161 - CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC Total: 7,185.07 Vendor: CAMPA01 - CAMPA, ALBERT
CAMPA, ALBERT SD18-0049 06/30/2023 REFUND DEPOSIT 25473 ELEN… 011-0000-2301 2,148.25 Vendor CAMPA01 - CAMPA, ALBERT Total: 2,148.25
Attachment 1

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CARINO - CARINO, WILLIAM
CARINO, WILLIAM 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 6,275.94 Vendor CARINO - CARINO, WILLIAM Total: 6,275.94
Vendor: CASSINGHAM - CASSINGHAM, MAUREEN
CASSINGHAM, MAUREEN 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 892.08 Vendor CASSINGHAM - CASSINGHAM, MAUREEN Total: 892.08
Vendor: CDWG60675 - CDW GOVERNMENT INC
CDW GOVERNMENT INC KG24291 06/30/2023 MS EA O365 E3 GCC P USER 061-1480-6313 139.72 CDW GOVERNMENT INC KG24291 06/30/2023 Microsoft Office 365 (Plan G1) 061-1480-6313 53.94 CDW GOVERNMENT INC KG24291 06/30/2023 Microsoft Core CAL Bridge for… 061-1480-6313 32.60 Vendor CDWG60675 - CDW GOVERNMENT INC Total: 226.26
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …90438459 07/20/2023 ACCT#0496-00-508533-7 FUEL…061-4400-6342 811.30 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 811.30 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4160051371 06/30/2023 HOUSEKEEPING JUNE 2023 061-1480-6123 265.90 CINTAS CORPORATION 4160051371 06/30/2023 UNIFORMS JUNE 2023 061-4300-6324 209.31 CINTAS CORPORATION 4160852050 07/20/2023 HOUSEKEEPING JULY 2023 061-1480-6123 110.55 CINTAS CORPORATION 4160852050 07/20/2023 UNIFORMS JULY 2023 061-4300-6324 209.31 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 795.07 Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749 06/30/2023 ACCT #8155200160016749-C… 061-1480-6362 275.62 COMCAST 0016749-5.17.23 06/30/2023 ACT# 8155 20 016 0016749- C… 061-1480-6362 265.62 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 541.24
Vendor: CHAC94040 - COMMUNITY HEALTH AWARENESS COUNCIL
COMMUNITY HEALTH AWAR… 07.03.23 07/06/2023 COMMUNITY SERVICES GRANT…011-1600-6340 36,040.00 Vendor CHAC94040 - COMMUNITY HEALTH AWARENESS COUNCIL Total: 36,040.00 Vendor: CSA94043 - COMMUNITY SERVICES AGENCY
COMMUNITY SERVICES AGEN… 07.03.23 07/06/2023 COMMUNITY SERVICE GRANT …011-1600-6340 25,000.00 Vendor CSA94043 - COMMUNITY SERVICES AGENCY Total: 25,000.00 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 51564 06/30/2023 LAH PLANNING SVCS MAY 20… 011-3100-6111 8,712.50 Vendor CSG94404 - CSG CONSULTANTS INC Total: 8,712.50
Vendor: DELLMARKETING - DELL MARKETING LP
DELL MARKETING LP 10678445813 06/30/2023 DELL MOBILE PRECISION WO… 061-1480-6503 3,355.98 Vendor DELLMARKETING - DELL MARKETING LP Total: 3,355.98 Vendor: DOWD - DOWD, PATRICIA
DOWD, PATRICIA 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 892.08 Vendor DOWD - DOWD, PATRICIA Total: 892.08
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 88645 06/30/2023 ELEVATE IT MANAGED SVCS J… 061-1480-6111 10,737.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 10,737.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 113131 06/30/2023 6/29/23 DEEP CARPET CLEANI… 061-1480-6123 325.00 ECAPITAL COMMERCIAL FINA… 113197 07/20/2023 CLEANING LITTLE LEAGUE RES… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 113200 07/20/2023 JANITORIAL SERVICE: JULY 20… 011-5300-6123 430.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 1,190.00 Vendor: ECS92506 - ECS IMAGING, INC.

ECS IMAGING, INC. 17966 07/20/2023 LASERFICHE ANNUAL RENEW… 011-1300-6209 4,800.00 Vendor ECS92506 - ECS IMAGING, INC. Total: 4,800.00
Vendor: EVILSIZER - EVILSIZER, JEANNE
EVILSIZER, JEANNE 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 2,690.16 Vendor EVILSIZER - EVILSIZER, JEANNE Total: 2,690.16

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: FONG01 - FONG, SALLY J.

FONG, SALLY J. 06.08.23 06/30/2023 NEIGHBORHOOD WATCH REI… 021-6100-6399 52.91 Vendor FONG01 - FONG, SALLY J. Total: 52.91
Vendor: FRENCH01 - FRENCH, NICHOLAS
FRENCH, NICHOLAS 06.15.23 06/30/2023 TOWN PICNIC GAMES REIMB. 011-4120-6361 177.89 Vendor FRENCH01 - FRENCH, NICHOLAS Total: 177.89
Vendor: FODHF - FRIENDS OF DEER HOLLOW FARM
FRIENDS OF DEER HOLLOW F… 07.03.23 07/06/2023 COMMUNITY SERVICE GRANT …011-1600-6340 5,000.00 Vendor FODHF - FRIENDS OF DEER HOLLOW FARM Total: 5,000.00 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1019194 06/30/2023 AIR FILTER 061-4300-6351 292.14 GARDENLAND CENTER INC. 1019210 06/30/2023 CHAIN SPROCKET PICCO 6T 061-4300-6351 28.33 GARDENLAND CENTER INC. 1024890 06/30/2023 APRON CHAPS-L/40&COMPLE… 061-4300-6325 1,399.45 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 1,719.92 Vendor: GENESIS01 - GENESIS PRIVATE SECURITY, INC
GENESIS PRIVATE SECURITY, I… 114520 06/30/2023 LAH Unarmed Security & Holi… 021-6100-6199 10,308.06 GENESIS PRIVATE SECURITY, I… 114614 06/30/2023 LAH Unarmed Security Guard … 021-6100-6199 8,298.72 Vendor GENESIS01 - GENESIS PRIVATE SECURITY, INC Total: 18,606.78 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. JUNE 2023 06/30/2023 LAND USE SERVICES JUNE 2023 011-3100-6111 2,025.00 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 2,025.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9734823306 06/30/2023 BLACK GARDEN HOSE 061-4300-6398 349.18 GRAINGER 9736090417 06/30/2023 SAFETY GLASSES 061-4300-6325 362.08 GRAINGER 9736492423 06/30/2023 SAFETY GLASSES CLEAR LENS, … 061-4300-6325 750.45 GRAINGER 9736956609 06/30/2023 MARKING FLAG WHITE PVC 061-4300-6398 67.49 GRAINGER 9738142752 06/30/2023 ANTI VIBRATION GLOVES 061-4300-6325 579.73 GRAINGER 9738494682 06/30/2023 GRINDING WHEEL, WIRE WHE…061-4300-6398 523.25 GRAINGER 9741119052 06/30/2023 FIRST AID KIT 061-4400-6398 771.52 GRAINGER 97431112253 06/30/2023 AIR FILTER-TOWNHALL 061-1480-6118 312.18 Vendor GRAINGER60038 - GRAINGER Total: 3,715.88
Vendor: GREENFIELDS01 - GREENFIELDS OUTDOOR FITNESS
GREENFIELDS OUTDOOR FITN… S22886 06/30/2023 OUTDOOR FITNESS EQUIPME… 011-5100-6398 376.48 Vendor GREENFIELDS01 - GREENFIELDS OUTDOOR FITNESS Total: 376.48 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0006735665 06/30/2023 LAH MENURE DISPOSAL PILOT…011-1700-6361 126.22 GREENWASTE RECOVERY INC 0006792308 06/30/2023 MANURE PILOT PROGRAM JU… 011-1700-6361 126.22 GREENWASTE RECOVERY INC 031431 06/30/2023 YARDWASTE BILLING MAY 20… 011-0000-1110 4,967.00 GREENWASTE RECOVERY INC 031567 06/30/2023 YARDWASTE BILLING JUNE 20… 011-0000-1110 4,817.63 GREENWASTE RECOVERY INC 031579 06/30/2023 2 PARCEL DRIVE ON JUNE 2023 011-1200-6199 1,301.40 GREENWASTE RECOVERY INC 0006816305 07/19/2023 MANURE DISPOSAL PILOT PR… 011-1700-6361 139.57 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 11,478.04 Vendor: GREGS94401 - GREG'S TRUCKING SERVICE, INC.

GREG'S TRUCKING SERVICE, I… 202306-109 06/30/2023 ELENA RD & PURISSIMA RD M… 011-4600-6149 1,660.00 Vendor GREGS94401 - GREG'S TRUCKING SERVICE, INC. Total: 1,660.00 Vendor: BOB02 - GVP VENTURES, INC. DBA BOB MURRAY & ASSOCIATES GVP VENTURES, INC. DBA BOB…10118 06/30/2023 RECRUITMENT - ACDD 061-1480-6332 2,807.25 GVP VENTURES, INC. DBA BOB…10119 06/30/2023 RECRUITMENT - CDD 061-1480-6332 8,396.00 Vendor BOB02 - GVP VENTURES, INC. DBA BOB MURRAY & ASSOCIATES Total: 11,203.25 Vendor: HARRISON01 - HARRISON, DONALD
HARRISON, DONALD SD18-0040 06/30/2023 REFUND DEPOSIT 26173 RAN… 011-0000-2301 777.00 Vendor HARRISON01 - HARRISON, DONALD Total: 777.00
Vendor: HIDDENVILLA - HIDDEN VILLA
HIDDEN VILLA 07.03.23 07/06/2023 COMMUNITY SERVICE GRANT …011-1600-6340 10,000.00 Vendor HIDDENVILLA - HIDDEN VILLA Total: 10,000.00

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: HIGBY - HIGBY, DOMENICA CINDY
HIGBY, DOMENICA CINDY 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 4,134.24 Vendor HIGBY - HIGBY, DOMENICA CINDY Total: 4,134.24
Vendor: HOLBROOK - HOLBROOK, ALAN
HOLBROOK, ALAN 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 6,275.94 Vendor HOLBROOK - HOLBROOK, ALAN Total: 6,275.94
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 5905282 06/30/2023 GALVANIZED STELL HOT STAP… 011-5100-6118 126.59 HOME DEPOT CREDIT SERVICES 5905282 06/30/2023 GALVANIZED STELL BARBLESS… 011-5100-6118 407.06 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 533.65 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTRO…257277 06/30/2023 SIGNS 12X18 CUSTOM-NEIGH… 021-6100-6398 1,637.89 INTERSTATE TRAFFIC CONTRO…257472 06/30/2023 SIGN - 18X18 CUSTOM JUNE 2…011-4600-6341 378.98 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: 2,016.87 Vendor: FUNFLICKS01 - JACKMAN ENTERPRISES LLC, DBA FUNFLICKS SF BAY AREA JACKMAN ENTERPRISES LLC, … 12509035 07/20/2023 MOVIE NIGHT PROJECTOR EQ… 011-4120-6361 611.26 Vendor FUNFLICKS01 - JACKMAN ENTERPRISES LLC, DBA FUNFLICKS SF BAY AREA Total: 611.26 Vendor: JOE02 - JOE A GONSALVES & SON
JOE A GONSALVES & SON 160854 07/06/2023 JULY 2023 SERVICES 011-1200-6199 4,000.00 Vendor JOE02 - JOE A GONSALVES & SON Total: 4,000.00
Vendor: JOST - JOST, KAREN
JOST, KAREN 7.1-12.31.23R 07/20/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 2,493.00 Vendor JOST - JOST, KAREN Total: 2,493.00
Vendor: KOGANTI01 - KOGANTI, GOPICHAND
KOGANTI, GOPICHAND BLD20-0198-FD 06/30/2023 REFUND DEPOSIT 12170 DA… 011-0000-2301 -81.50 KOGANTI, GOPICHAND BLD20-0198-FD 06/30/2023 REFUND DEPOSIT 12170 DA… 011-0000-2303 11,240.38 KOGANTI, GOPICHAND BLD20-0198-GAS 06/30/2023 REFUND DEPOSIT 12170 DA… 011-0000-2303 20,000.00 Vendor KOGANTI01 - KOGANTI, GOPICHAND Total: 31,158.88
Vendor: KWIK94040 - KWIK KEY LOCK & SAFE CO. INC.

KWIK KEY LOCK & SAFE CO. IN… 159044 06/30/2023 DRILL LOCK CONCESSION BLDG 041-6900-6623 163.00 Vendor KWIK94040 - KWIK KEY LOCK & SAFE CO. INC. Total: 163.00 Vendor: LAFCO95110 - LAFCO OF SANTA CLARA COUNTY
LAFCO OF SANTA CLARA COU… FY 23-24 07/20/2023 LAFCO NET OPERATING COST … 011-1100-6302 860.81 Vendor LAFCO95110 - LAFCO OF SANTA CLARA COUNTY Total: 860.81 Vendor: LAROTARY - LAREF
LAREF LA ROTARY FINE ART 07/20/2023 FAITP SPONSOR 011-1100-6209 1,000.00 Vendor LAROTARY - LAREF Total: 1,000.00
Vendor: LGM01 - LGM INVESTMENT LLC
LGM INVESTMENT LLC SD18-0060 06/30/2023 REFUND DEPOSIT 26974 W. F… 011-0000-2301 279.34 Vendor LGM01 - LGM INVESTMENT LLC Total: 279.34
Vendor: LINEBARGER - LINEBARGER, DAVID
LINEBARGER, DAVID 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 1,614.12 Vendor LINEBARGER - LINEBARGER, DAVID Total: 1,614.12
Vendor: CHAMBER94022 - LOS ALTOS CHAMBER OF COMMERCE
LOS ALTOS CHAMBER OF CO… 07.03.23 07/06/2023 COMMUNITY SERVICE GRANT …011-1600-6340 5,000.00 Vendor CHAMBER94022 - LOS ALTOS CHAMBER OF COMMERCE Total: 5,000.00 Vendor: COMU01 - LOS ALTOS COMMUNITY FOUNDATION
LOS ALTOS COMMUNITY FOU… 07.03.23 07/06/2023 SMALL BUSINESS RELIEF GRA… 011-1600-6340 5,000.00 Vendor COMU01 - LOS ALTOS COMMUNITY FOUNDATION Total: 5,000.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 21201/1 06/30/2023 WWCB IRRIGATION REPAIR A… 011-5300-6118 392.80 LOS ALTOS HARDWARE INC 21602/1 06/30/2023 HARDWARE GE 31W CW TBU … 061-4300-6399 187.95 LOS ALTOS HARDWARE INC 21838/1 06/30/2023 ARTIST BRUSHES 061-4300-6398 10.89 LOS ALTOS HARDWARE INC 21851/1 06/30/2023 CART FUSE & FILTRETE FILTER… 061-1480-6118 130.88 LOS ALTOS HARDWARE INC 22247/1 06/30/2023 HOLE PUNCH/CONNECTOR/DR…061-4300-6398 81.39

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LOS ALTOS HARDWARE INC 22701/1 06/30/2023 FITTING PIPES JUNE 29 2023 061-4300-6122 39.47 LOS ALTOS HARDWARE INC 22702/1 06/30/2023 FENCE REPAIR JUNE 29 2023 061-4300-6122 118.95 LOS ALTOS HARDWARE INC 22721/1 06/30/2023 CAR WASH/EXTEND POLE BRU…061-4400-6399 87.26 LOS ALTOS HARDWARE INC 22724/1 06/30/2023 SINGLE CUT KEY JUNE 30 2023 061-4300-6398 12.00 LOS ALTOS HARDWARE INC 329421/1 06/30/2023 NIPPLE/COUPLING SXS/PVC … 043-6900-6622 89.81 LOS ALTOS HARDWARE INC 22787/1 07/20/2023 PARTS FOR ICE MAKER 061-4300-6118 24.30 LOS ALTOS HARDWARE INC 22816/1 07/20/2023 PLUMBING PARTS 061-4300-6399 92.28 LOS ALTOS HARDWARE INC 22817/1 07/20/2023 PLUMBING PARTS 061-4300-6399 118.90 LOS ALTOS HARDWARE INC 22828/1 07/20/2023 PLUMBING PARTS 061-4300-6399 52.34 LOS ALTOS HARDWARE INC 22839/1 07/20/2023 HARDWARE FOR FENCE REPAIR 061-4300-6399 115.57 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 1,554.79 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 69419 06/30/2023 AD-6.7.23-138-T NOTICE 011-4500-6398 456.25 LOS ALTOS TOWN CRIER 69430 06/30/2023 ADS 6.21,6.28-147-T NOTICE 046-6900-6207 506.26 LOS ALTOS TOWN CRIER 69495 06/30/2023 SALE AD DISPLAY 3X7 STANDI… 011-1700-6207 477.12 LOS ALTOS TOWN CRIER 69495 06/30/2023 SALE REPLACEMENT DISPLAY … 011-1700-6207 144.28 LOS ALTOS TOWN CRIER 69495 06/30/2023 SALE FULL COLOR DISPLAY PCI …011-1700-6207 100.00 LOS ALTOS TOWN CRIER 69554 07/06/2023 AD LEGALS: 156-T NOTICE 7.23 046-6900-6207 393.75 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 2,077.66 Vendor: MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC.

MAGELLAN BEHAVIORAL HEA… 0031249848 07/06/2023 CLINICAL 1ST ANSWER EAP1-5…061-1470-6037 828.07 Vendor MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC. Total: 828.07 Vendor: MENDOZA - MENDOZA, ARTHUR
MENDOZA, ARTHUR 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 4,134.24 Vendor MENDOZA - MENDOZA, ARTHUR Total: 4,134.24
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…230740 07/20/2023 METRONET VHF REPEATER SE… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 4927 06/30/2023 DESIGN TOWN PICINIC MAP &…011-4120-6361 200.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 200.00
Vendor: MIRBACH01 - MIRBACH, SUSAN OR HENRY
MIRBACH, SUSAN OR HENRY 07.03.23 06/30/2023 NEIGHBORHOOD WATCH FO… 021-6100-6399 102.28 Vendor MIRBACH01 - MIRBACH, SUSAN OR HENRY Total: 102.28 Vendor: MISSION02 - MISSION VALLEY FORD
MISSION VALLEY FORD 777423 06/30/2023 PARTS FOR TRACTOR 061-4400-6351 2,877.33 Vendor MISSION02 - MISSION VALLEY FORD Total: 2,877.33
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN# 100276 7.14.23 07/20/2023 PLAN# 100276 - PD 7.14.23 4… 061-0000-2204 1,470.46 MissionSquare PLAN# 100316 7.14.23 07/20/2023 PLAN# 100316 PD 7.14.23 061-0000-2204 7,668.64 MissionSquare PLAN# 304465 7.14.23 07/20/2023 PLAN #304465 - PD 7.14.23 061-0000-2204 10,567.99 Vendor MISSION01 - MissionSquare Total: 19,707.09
Vendor: MJT01 - MJT KOUGAR, LLC
MJT KOUGAR, LLC 002 06/30/2023 PROJECT ADMIN SUPPORT-20… 048-6900-6625 1,360.00 Vendor MJT01 - MJT KOUGAR, LLC Total: 1,360.00
Vendor: MTW01 - MTW BUILDERS INC
MTW BUILDERS INC 06.09.23 06/30/2023 FINAL INVOICE - RETENTION J… 041-6900-6623 12,884.67 Vendor MTW01 - MTW BUILDERS INC Total: 12,884.67
Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…03-23-539 06/30/2023 Public Safety Consulting Servi… 011-1200-6199 5,800.38 MUNICIPAL RESOURCE GROUP…03-23-632 06/30/2023 Public Safety Consulting Servi… 011-1200-6199 3,768.75 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 9,569.13 Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNIT… MK590330 06/30/2023 DUXBURY CONFERENCE TABLE 019-6900-6615 7,976.69 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 7,976.69

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: NATOMA01 - NATOMA OAKS LLC
NATOMA OAKS LLC FM19-0001-SIB-3 07/06/2023 REFUND DEPOSIT 28030 NAT… 011-0000-2303 43,610.00 Vendor NATOMA01 - NATOMA OAKS LLC Total: 43,610.00
Vendor: NOLL01 - NOLL & TAM ARCHITECTS
NOLL & TAM ARCHITECTS 0060340 06/30/2023 TOWN HALL ADDITION PROJE… 041-6900-6199 7,049.90 Vendor NOLL01 - NOLL & TAM ARCHITECTS Total: 7,049.90
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2306 06/30/2023 EMERGENCY MGT & PLANNI… 011-1200-6199 2,450.00 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 2,450.00 Vendor: PATEL05 - PATEL, ASHVINKUMAR
PATEL, ASHVINKUMAR BLD23-0052 06/30/2023 ELECTRIC HEAT PUMP REBATE…011-3200-6199 1,000.00 Vendor PATEL05 - PATEL, ASHVINKUMAR Total: 1,000.00
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1328 - 6.3.23 06/30/2023 ACT# 8000-9000-1096-1328 … 061-1480-6303 500.00 Vendor PITNEY15250 - PITNEY BOWES INC Total: 500.00
Vendor: PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA POOLED LIABILITY ASSURANCE…PLAN-2023-0226 06/30/2023 GENERAL LIABILITY CLAIMS - … 011-1510-6371 211.50 POOLED LIABILITY ASSURANCE…PLAN-2023-0251 07/20/2023 PROPERTY MEMBER CONTRIB… 011-1510-6305 59,468.00 POOLED LIABILITY ASSURANCE…PLAN-2023-0251 07/20/2023 GENERAL LIABILITY MEMBER … 011-1510-6305 222,350.00 POOLED LIABILITY ASSURANCE…PLAN-2023-0251 07/20/2023 ERMA 011-1510-6305 22,622.00 Vendor PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA Total: 304,651.50 Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM M… 151019323 07/06/2023 24 HR ALARM MONITORING 7…061-1480-6118 155.69 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: 155.69 Vendor: RAGSDALE - RAGSDALE, SARAH
RAGSDALE, SARAH 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 793.50 Vendor RAGSDALE - RAGSDALE, SARAH Total: 793.50
Vendor: REICHENTAL01 - REICHENTAL, JONATHAN
REICHENTAL, JONATHAN 1268 06/30/2023 CONSULTING SVCS JUNE 2023 011-1200-6199 1,350.00 Vendor REICHENTAL01 - REICHENTAL, JONATHAN Total: 1,350.00 Vendor: RHASSOCIATES01 - RH ASSOCIATES
RH ASSOCIATES SD18-0057 06/30/2023 REFUND DEPOSIT 12430 CASA…011-0000-2301 3,586.00 Vendor RHASSOCIATES01 - RH ASSOCIATES Total: 3,586.00
Vendor: RIPPEY - RIPPEY, MICHAEL
RIPPEY, MICHAEL 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 4,057.08 Vendor RIPPEY - RIPPEY, MICHAEL Total: 4,057.08
Vendor: ROUTEWARE01 - ROUTEWARE, INC
ROUTEWARE, INC INV-022185 07/20/2023 PROGRAM TRACKER 8/1/23-8… 061-1480-6209 7,476.00 ROUTEWARE, INC INV-022185 07/20/2023 ADDITIONAL RPT JURISDICTIO… 061-1480-6209 1,200.00 Vendor ROUTEWARE01 - ROUTEWARE, INC Total: 8,676.00
Vendor: SCCCONSUMER01 - SANTA CLARA COUNTY
SANTA CLARA COUNTY EFP2023-1 07/06/2023 FY24 EDIBLE FOOD PROGRAM 011-1600-6340 3,800.00 Vendor SCCCONSUMER01 - SANTA CLARA COUNTY Total: 3,800.00 Vendor: SMITH05 - SMITH THOMAS F TRUSTEE
SMITH THOMAS F TRUSTEE BLD23-0332 06/30/2023 ELECTRIC HEAT PUMP REBATE…011-3200-6199 1,000.00 Vendor SMITH05 - SMITH THOMAS F TRUSTEE Total: 1,000.00 Vendor: SMITH - SMITH, LANI
SMITH, LANI 7.1-12.31.23 07/06/2023 RETIREE MEDICAL 7.1-12.31.23 061-1470-6032 793.50 Vendor SMITH - SMITH, LANI Total: 793.50
Vendor: STANFORD01 - STANFORD UNIVERSITY
STANFORD UNIVERSITY LGSI2023-121 06/30/2023 TUITION- LOCAL GOVERNANC… 011-1200-1502 7,000.00 Vendor STANFORD01 - STANFORD UNIVERSITY Total: 7,000.00 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1035904 06/30/2023 2023 ALL MATERIAL & DUMPI… 011-4740-6125 36.67 STEVENS CREEK QUARRY 1037909 06/30/2023 2023 ALL MATERIAL & DUMPI… 011-4740-6125 43.92

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 7 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Amount STEVENS CREEK QUARRY 1038330 06/30/2023 2023 ALL MATERIAL & DUMPI… 011-4740-6125 33.46 STEVENS CREEK QUARRY 1038701 06/30/2023 2023 ALL MATERIAL & DUMPI… 011-4740-6125 37.81 STEVENS CREEK QUARRY 1039832 06/30/2023 2023 ALL MATERAL & DUMPI… 011-4740-6125 141.01 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 292.87 Vendor: SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC.

SYSERCO ENERGY SOLUTIONS, …21330 06/30/2023 Energy Services Contract-Rem.…041-6900-6622 48,791.10 Vendor SYSERCO01 - SYSERCO ENERGY SOLUTIONS, INC. Total: 48,791.10 Vendor: SHALLECK01 - THE SHALLECK COLLABORATIVE, INC
THE SHALLECK COLLABORATI… 23-0214 06/30/2023 Audio Visual & Broadcast Light…041-6900-6205 6,875.00 THE SHALLECK COLLABORATI… 23-0253 06/30/2023 Audio Visual & Broadcast Light…041-6900-6205 11,000.00 Vendor SHALLECK01 - THE SHALLECK COLLABORATIVE, INC Total: 17,875.00 Vendor: TRAFFIC02 - TRAFFIC PATTERNS LLC
TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Traffic Signal Cabinet NEMA C… 011-4600-6146 200.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Smart City Signals – IoT Panel 011-4600-6146 3,500.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Conflict Monitor for Traffic Sig…011-4600-6146 1,500.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Sales Tax 011-4600-6146 1,369.50 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Construction Management of …011-4600-6146 1,200.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Smart City Signals – Pan Tilt Z… 011-4600-6146 1,200.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Traffic Signal Cabinet NEMA C… 011-4600-6146 800.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Smart City Signals – IoT Panel … 011-4600-6146 500.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Conflict Monitor Installation 011-4600-6146 200.00 TRAFFIC PATTERNS LLC 2023-537 06/30/2023 Iteris Edge 2 Video Detection … 011-4600-6146 8,000.00 Vendor TRAFFIC02 - TRAFFIC PATTERNS LLC Total: 18,469.50 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 10424 06/30/2023 For Media and Communicatio… 011-1100-6199 550.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 550.00 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 06.12.23-06.30.23 06/30/2023 SUMMER BEGINNER A 06.26.… 011-5300-6111 9,500.00 VICTORIA DYE EQUESTRIAN, L… 06.12.23-06.30.23 06/30/2023 SUMMER BEGINNER B 06.19.… 011-5300-6111 9,000.00 VICTORIA DYE EQUESTRIAN, L… 06.12.23-06.30.23 06/30/2023 SUMMER BEGINNER A 06.12.… 011-5300-6111 9,000.00 VICTORIA DYE EQUESTRIAN, L… 11120 06/30/2023 WATER REIMB. 50% MAY 23 011-5300-6364 1,216.60 VICTORIA DYE EQUESTRIAN, L… AUGUST 2023 07/20/2023 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 32,016.60 Vendor: WANG13 - WANG, JEFFREY FAY
WANG, JEFFREY FAY BLD20-0234-FD 06/30/2023 13940 LA PALOMA ROAD 011-0000-2303 3,150.00 Vendor WANG13 - WANG, JEFFREY FAY Total: 3,150.00
Vendor: WEI02 - WEI, LEI
WEI, LEI BLD21-0066 06/30/2023 ELECTRIC HEAT PUMP REBATE…011-3200-6199 1,000.00 Vendor WEI02 - WEI, LEI Total: 1,000.00
Vendor: WIZARD01 - WIZARD PLUMBING
WIZARD PLUMBING EP21-0126 06/30/2023 26918 DEZAHARA WAY 011-0000-2301 928.00 Vendor WIZARD01 - WIZARD PLUMBING Total: 928.00
Grand Total: 1,143,636.60

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 8 of 9
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 618,198.95
019 - ARPA - AMERICAN RESCUE PLAN ACT 7,976.69
021 - COPS FUND 20,399.86
041 - GENERAL CIP FUND 86,763.67
043 - WESTWIND BARN CIP ADMIN 89.81
046 - STREET CIP 900.01
048 - SEWER FUND CIP 285,818.50
061 - GENERAL SERVICE FUND 123,489.11
Grand Total: 1,143,636.60
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 9,784.63
011-0000-2301 Planning Deposits 11,827.09
011-0000-2303 Bond Deposits 78,000.38
011-1100-6199 Other Contract Services 550.00
011-1100-6209 Other Program & Proj C… 1,000.00
011-1100-6302 City Membership 860.81
011-1200-1502 Prepaid Expenses 7,000.00
011-1200-6199 Other Contract Services 18,670.53
011-1300-6209 Other Program & Proj C… 4,800.00
011-1510-6305 Insurance 304,440.00
011-1510-6371 Liability Claims Settleme… 211.50
011-1600-6340 Grants & Subsidies 89,840.00
011-1700-6207 Advertising/Publishing 721.40
011-1700-6361 Special Events & Awards 392.01
011-3100-6111 Contract Personnel 10,737.50
011-3200-6199 Other Contract Services 3,000.00
011-4120-6361 Special Events & Awards 989.15
011-4500-6398 Other General Expense 456.25
011-4600-6145 Traffic Signal Maintenan… 1,086.75
011-4600-6146 Traffic Signal Repair/Rep… 25,654.57
011-4600-6149 Street Maintenance 1,660.00
011-4600-6341 Signs 378.98
011-4740-6125 Pathways Maintenance 5,792.87
011-5100-6118 Facility Maint & Security 533.65
011-5100-6122 Lawncare/Landscaping 750.00
011-5100-6123 Housekeeping 435.00
011-5100-6130 Pest Control 325.00
011-5100-6398 Other General Expense 376.48
011-5300-6111 Contract Personnel 27,500.00
011-5300-6118 Facility Maint & Security 392.80
011-5300-6122 Lawncare/Landscaping 5,085.00
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6364 Water 1,216.60
019-6900-6615 Machinery& Equipment 7,976.69
021-6100-6199 Other Contract Services 18,606.78
021-6100-6398 Other General Expense 1,637.89
021-6100-6399 Other Supplies/Materials 155.19
041-6900-6199 Other Contract Services 7,049.90
041-6900-6205 Architectural & Design 17,875.00
041-6900-6622 Site Improvements 48,791.10
041-6900-6623 Building & Bldg Improv… 13,047.67
043-6900-6622 Site Improvements 89.81
046-6900-6207 Advertising/Publishing 900.01
048-6900-6625 Sewer Main Replacement 285,818.50

Expense Approval Report Payment Dates: 07/01/2023 - 07/31/2023 7/26/2023 11:58:10 AM Page 9 of 9
Account Summary
Account Number Account Name Payment Amount
061-0000-2204 Deferred Comp Payable 19,707.09
061-1470-6032 Health Insurance - Retir… 47,612.64
061-1470-6037 Employee Assistance Pr… 828.07
061-1480-6111 Contract Personnel 10,737.00
061-1480-6118 Facility Maint & Security 1,327.78
061-1480-6123 Housekeeping 701.45
061-1480-6209 Other Program & Proj C… 8,676.00
061-1480-6303 Postage 500.00
061-1480-6313 Computer Software 226.26
061-1480-6332 Town Recruitment 11,203.25
061-1480-6362 Telephone 541.24
061-1480-6503 Non-Capital Computer E… 3,355.98
061-4300-6118 Facility Maint & Security 24.30
061-4300-6122 Lawncare/Landscaping 158.42
061-4300-6324 Uniforms 418.62
061-4300-6325 Safety Gear 3,091.71
061-4300-6351 Auto & Equipment Parts 320.47
061-4300-6362 Telephone 168.00
061-4300-6398 Other General Expense 1,044.20
061-4300-6399 Other Supplies/Materials 567.04
061-4400-6342 Gas and Oil 811.30
061-4400-6351 Auto & Equipment Parts 2,877.33
061-4400-6398 Other General Expense 771.52
061-4400-6399 Other Supplies/Materials 87.26
061-4400-6504 Non Capital - Tools & Eq… 7,732.18
Grand Total: 1,143,636.60
Project Account Summary
Project Account Key Payment Amount
**None** 670,879.29
111791 392.01
410213 7,049.90
410215 13,047.67
410218 48,791.10
410229 17,875.00
419301 7,976.69
437307-23 89.81
467226-23 900.01
487918-23 285,818.50
BLD20-0198-FD 11,240.38
BLD20-0198-GAS 20,000.00
BLD20-0234-FD 3,150.00
EP21-0044 -81.50
EP21-0126 928.00
FM19-0001-SIB 43,610.00
R4120-20 611.26
R4120-3 377.89
SD18-0040 777.00
SD18-0049 2,148.25
SD18-0057 3,586.00
SD18-0060 279.34
SD20-0029 4,190.00
Grand Total: 1,143,636.60

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: RECEIVE TREASURY REPORT FOR PERIOD ENDING JUNE 30, 2023
FROM: Miranda Shum, Senior Accountant
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ended June 30, 2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to fulfill the requirement.

The following attachments provide various financial transaction data for the Town of Los Altos Hills Funds collectively as well as specifically for the Town’s General (Operating) Fund.

DISCUSSION:

In accordance with California government code section 53646 (b) (3), the Town is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of June 30, 2023, the Town’s financial position (Assets $46.6M, Liabilities $7.8M, and Fund Equity $38.8M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future.

Due to time constraints, not all essential adjustments have been incorporated in the current revenue and expenditure. However, the forthcoming report will include these adjustments, which may include but are not limited to payroll, CalPERS payroll liabilities, EFT deposits/transfer, flexible spending, or bank charges. These adjustments will result in an accurate reflection of the fund balance from the previous months.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

AGENDA ITEM #4.E
M.S.

P.P.

Staff Report Page 2
Treasury Report for Period Ending June 30, 2023
August 17, 2023
2023 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the June 2023 Treasury report.

ATTACHMENTS:

1. Change in Total Fund Balance

Attachment I
Fund Description
Prior Year
Carryforward
7/1/2022
Increase/
(Decrease) July -
May
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out 6/30/2023*
General Fund:

Restricted Fund Balances:

Pension Trust 1,040,671 - - - - - 1,040,671
Committed Fund Balances:

Disaster Contingency Reserve 1,250,000 - - - - - 1,250,000 Pension Contributions Reserve 2,575,000 - - - - - 2,575,000 IT Equipment Replacmenet Reserve 50,000 - - - - - 50,000 Facilities Replacement Reserve 1,902,700 - - - - - 1,902,700 Equipment Replacement Reserve 594,000 - - - - - 594,000 Assigned Fund Balances:

Operating Contingency Reserve 2,071,500 - - - - - 2,071,500 Unassigned Fund Balances:

Unassigned Fund Balance Reserve 8,599,777 1,312,171 1,527,722 (1,055,987) - - 10,383,683 General Fund Total 18,083,648 1,312,171 1,527,722 (1,055,987) - - 19,867,554 Special Revenue
Parks and Recreation 379,996 708 - - - - 380,704
Public Safety 6,104 (146,756) - (35,768) - - (176,420) ** Art Donations 58,578 (24,940) - - - - 33,638
ARPA Federal Grants 701,927 384,006 - (7,977) - - 1,077,956 Special Revenue Fund Total 1,146,605 213,018 - (43,745) - - 1,315,878 Internal Service Fund
Investment in Capital Assets 3,230,577 3,230,577
Unrestricted 779,485 (144,979) 11,601 (147,769) - - 498,338 Internal Service Fund Total 4,010,062 (144,979) 11,601 (147,769) - - 3,728,915 Sewer Fund
Investment in Capital Assets 7,865,497 7,865,497
Unrestricted 4,177,070 446,553 1,300,597 (359,458) - - 5,564,762 Sewer Fund Total 12,042,567 446,553 1,300,597 (359,458) - - 13,430,259 Trust/Agency
West Loyola Special Assessment 310,746 (12,024) 55,605 (1,313) - - 353,014 Trust/Agency Fund Total 310,746 (12,024) 55,605 (1,313) - - 353,014 Capital Projects
General CIP (8,090) (1,072,436) - (171,730) - - (1,252,256) ** Pathways CIP 1,010,342 26,884 10,943 (11,723) - - 1,036,446 Westwind Barn CIP 196,926 40,053 5,659 (2,485) - - 240,153 Drainage CIP 757,452 (7,494) 4,234 (563) - - 753,629
Street & Road Repairs Capital Projects 745,049 (1,442,522) 64,488 (506) - - (633,491) ** CIP Fund Total 2,701,679 (2,455,515) 85,324 (187,007) - - 144,481 Total City 38,295,307 (640,776) 2,980,849 (1,795,279) - - 38,840,101 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY22/23 independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues Town of Los Altos Hills June 2023 Treasurer's Report

CHANGES IN TOTAL FUND BALANCE

TO·WN OF LOS ALTOS HILLS
Staff Report to the City Council
AGENDA ITEM #4.F
August 17, 2023
SUBJECT: RECEIVE TREASURY REPORT FOR PERIOD ENDING JULY 31,2023
FROM:

APPROVED:

Miranda Shum, Senior Accountant 1Yl b
Peter Pirnejad, City Managerf(' ...

RECOMMENDATION: That the City Council:

Review and accept the Treasurer's Report for the month ended July 31,2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to fulfill the requirement.

The following attachments provide various financial transaction data for the Town of Los Altos Hills Funds collectively as well as specifically for the Town's General (Operating) Fund.

DISCUSSION:

In accordance with California government code section 53646 (b) (3), the Town is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of July 31, 2023, the Town's financial position (Assets $44.8M, Liabilities $7.0M, and Fund Equity $37.8M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future.

Due to time constraints, not all essential adjustments have been incorporated in the current revenue and expenditure. However, the forthcoming report will include these adjustments, which may include but are not limited to payroll, CalPERS payroll liabilities, EFT deposits/transfer, flexible spending, or bank charges. These adjustments will result in an accurate reflection of the fund balance from the previous months.

ENVIRONMENTAL REVIEW:

This action does not qualify as a "Project" as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

Staff Report
Treasury Report for Period Ending July 31, 2023
August 17, 2023
2023 CITY COUNCIL WORK PLAN:

Page2
The report is for fmancial transparency and was not specified as one of the C it y Council's Work Plan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the July 2023 Treasury report.

ATTACHMENTS:

1. Change in Total Fund Balance

Town of Los Altos Hills July 2023 Treasurer's Report

CHANGES IN TOTAL FUND BALANCE
Prior Year
Carryforward Current
Attachment I
Fund Description 7/1/2023* Current Revenue Expenditure Transfer In Transfer Out 7/31/2023* General Fund:

Restricted Fund Balances:

Pension Trust 1,040,671 - - - -
Committed Fund Balances:

Disaster Contingency Reserve 1,250,000 - - - -
Pension Contributions Reserve 2,575,000 - - - - IT Equipment Replacmenet Reserve 50,000 - - - - Facilities Replacement Reserve 1,902,700 - - - -
Equipment Replacement Reserve 594,000 - - - -
Assigned Fund Balances:

Operating Contingency Reserve 2,071,500 - - - -
Unassigned Fund Balances:

Unassigned Fund Balance Reserve 10,383,683 145,480 (522,761) - - General Fund Total 19,867,554 145,480 (522,761) - -
Special Revenue
Parks and Recreation 380,704 - - - -
Public Safety (176,420) - - - -
Art Donations 33,638 - - - -
ARPA Federal Grants 1,077,956 - - - -
Special Revenue Fund Total 1,315,878 - - - -
Internal Service Fund
Investment in Capital Assets 3,230,577
Unrestricted 498,338 - (64,200) - -
Internal Service Fund Total 3,728,915 - (64,200) - -
Sewer Fund
Investment in Capital Assets 7,865,497
Unrestricted 5,564,762 22,472 (5,428) - -
Sewer Fund Total 13,430,259 22,472 (5,428) - -
Trust/ Agency
West Loyola Special Assessment 353,014 - - - -
Trust/ Agency Fund Total 353,014 - - - -
Capital Projects
General CIP (1,252,256) - - - -
Pathways CIP 1,036,446 - - - -
Westwind Barn CIP 240,153 - - - - Drainage CIP 753,629 2,640 - - Street & Road Repairs Capital Projects (633,491) 3,330 (394) - - CIP Fund Total 144,481 5,970 (394) - -
Total City 38,840,101 173,922 (592,783) - -
*Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY22/23 independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues 1,040,671
1,250,000
2,575,000
50,000
1,902,700
594,000
2,071,500
10,006,402
19,490,273
380,704
(176,420) **
33,638
1,077,956
1,315,878
3,230,577
434,138
3,664,715
7,865,497
5,581,806
13,447,303
353,014
353,014
(1,252,256) **
1,036,446
240,153
756,269
(630,555) **
150,057
38,421,240

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE STANDING PURCHASE ORDERS FOR FISCAL
YEAR 2023-24 IN AN AMOUNT NOT TO EXCEED $6,494,432
AND TO APPROPRIATE $11,440 FOR POOLED LIABILITY

INSURANCE
FROM: Jocelyn Misola, Accountant
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Adopt the resolution authorizing the City Manager to execute purchase orders for routine supplies and services for the fiscal year 2023-24 in an amount not to exceed $6,494,432.

2. Appropriate $11,440 for PLAN JPA pooled liability insurance.

BACKGROUND:

This resolution does not include capital project related services which the City Council considers on a case-by-case basis. In addition, this resolution does include previous noncapital project contracts and agreements that the Council individually considers through separate resolutions and authorizations.

DISCUSSION:

Town operations require supplies and specialized services to conduct business and provide certain specialized services. The attached resolution provides the City Manager with authorization to execute purchase orders with vendors where expenses are anticipated to exceed $60,000.

The PLAN JPA pooled liability insurance budget was delayed in reporting to the agencies, therefore, an additional appropriation in the amount of $11,440 is requested. The amount in the FY2023-24 Operating Budget was only an estimated amount. 2023 CITY COUNCIL WORK PLAN:

The report was not specified as one of the Council’s priorities in 2023.

AGENDA ITEM #4.G
J.M.

P.P.

Staff Report to City Council Page 2
Fiscal Year 2023-24 Standing Purchase Order Report
August 17, 2023
ENVIRONMENTAL REVIEW:

The Standing Purchase Order report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

Purchase orders will be issued in an amount not exceeding an aggregate total of $6,494,432 for the fiscal year ending June 30, 2024. The expenditures were included in the City Council’s Adopted Budget for the fiscal year 2023-24. An additional appropriation of $11,440 includes the final PLAN JPA pooled liability budget for fiscal year 2023-24, therefore, it is necessary to request the additional appropriation from the unreserved General Fund.

ATTACHMENTS:

1. Resolution

2. FY 2023-24 Standing Purchase Order Vendor Listing (Attachment A to Resolution)

RESOLUTION -23

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO EXECUTE STANDING PURCHASE ORDERS FOR FISCAL YEAR 2023-2024 IN AN AMOUNT NOT TO EXCEED $6,494,432
WHEREAS, the City Council of the Town of Los Altos Hills approved and adopted the Operating and Capital Improvement Program Budget for the Town of Los Altos Hills for fiscal year 2023- 2024 on the 15th of June 2023; and
WHEREAS, the Town required supplies and specializes services to conduct business and augment the Town’s in-house staff for specific purposes;
WHEREAS, the budget includes appropriations to procure the services as set forth in Attachment A and attached hereto;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to authorize the City Manager to execute purchase orders for fiscal year 2023-2024 in an amount not to exceed $6,494,432 in accordance with Attachment A.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular City Council meeting held on 17th day of August 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Linda G. Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
Attachment 1

Town of Los Altos Hills
Standing Purchase Orders
FY 2023-24
Not to
Vendor Service Exceed
City of Los Altos Sewer operations and maintenance $ 630,000 City of Palo Alto Sewer operations and maintenance $ 1,250,000 Regional animal control services $ 79,800
CSG Consultants Inc Planning, building services, plan review, and building official services $ 130,000
On-Call engeneering services and Sewer
services
$ 30,000
Code enforcement services $ 138,000
Metropolitan Life Ins Dental Insurance $ 81,303
Meyers Nave Riback Silver & Wilson Legal services $ 180,000 Special Projects & Other $ 425,000
Pooled Liability Assurance Net
(PLAN JPA) General Liability $ 304,440
Santa Clara Co. Sheriff Department Law enforcement services $ 2,231,118.00 Supplemental Overtime Deputy Work $ 200,000
Shared Agency Risk Pool (SHARP) Worker's Compensation Premium $ 85,050 Victoria Dye Equestrian LLC Barn Management $ 39,600
Camps and cost-shared expenses $ 130,000
West Bay Sanitary District Sewer Maint Svcs $ 560,121
$ 6,494,432
ATTACHMENT A to
Resolution
Attachment 2

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AMENDING THE TOWN OF LOS ALTOS HILLS’ SALARY SCHEDULES FOR FY2023-24
FROM: Miranda Shum, Senior Accountant
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt Resolution Amending the Town of Los Altos Hills’ Salary Schedules for FY2023-

24. BACKGROUND:

Pursuant to Section 2-3.219 of the Municipal Code, the City Manager is responsible for presenting an annual salary plan to the City Council for its approval. The budget presented to the Council on June 22, 2023, included funding for salary adjustments for the 2023-2024 fiscal year. However, staff inadvertently missed updating the salary range for the position of Community Service Manager from annual range $107,772 - $145,488 to $112,083 - $151,308 in the proposed salary schedules. The California Public Employees Retirement System (CalPERS) also requires annual approval of the salary schedules by the City Council. Attachment 1 comprises the updated Town’s salary schedules and includes a 4% adjustment to the salary ranges, which now rectifies the oversight for the Community Service Manager position. These adjustments to the salary ranges are adjustments to the salary ranges only, as actual employee ranges will be merit-based and will be awarded upon approval by the City Manager. This resolution and recommendation are consistent with the Council’s goal of attracting and retaining quality staff to the Town.

DISCUSSION:

The oversight in updating the salary range for the Community Service Manager position from annual range $107,772 - $145,488 to $112,083 - $151,308 was brought to our attention during the salary planning review process. The proposed resolution aims to rectify this oversight promptly.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

AGENDA ITEM #4.H
M.S.

P.P.

2 2023 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan in 2023.

FISCAL IMPACT:

The fiscal impact of this salary range adjustment for the Community Service Manager position has already been accounted for in the approved FY23-24 budget, which was approved on June 22, 2023. The increase from annual range $107,772 - $145,488 to $112,083 - $151,308 for the Community Service Manager is not an automatic increase nor a "cost of living" adjustment for employees, but rather a necessary step to ensure competitive compensation and retain skilled professionals in this critical position.

ATTACHMENTS

1. Resolution Amending the Town of Los Altos Hills’ Salary Schedules for FY2023- 24 2. Proposed 2023-2024 Salary Schedule

RESOLUTION __

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN

OF LOS ALTOS HILLS APPROVING THE FISCAL YEAR
2023-24 AMENDED SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills approved the FY 2023-24 Budget; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, the City Council of the Town of Los Altos Hills now desires to update the salary ranges for Community Services Manager effective August 17, 2023; and WHEREAS, this is not a cost of living adjustment and pay increases will continue to be determined through the performance review process; and
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to approve the amended FY2023-24 Salary Schedule.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on 17thth of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Linda Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
Attachment 1

Official
Minimum Maximum
City Manager-Set by Contract $ 254,880 $ 254,880
Assistant to the City Manager $ 128,755 $ 173,820
Management Analyst II $ 108,318 $ 146,230
Management Analyst $ 93,402 $ 126,093 $ 44.90 $ 60.62
Senior City Clerk $ 138,656 $ 187,186
City Clerk $ 119,563 $ 161,410
Admin Clerk/Technician $ 74,790 $ 100,966 $ 35.96 $ 48.54 Administrative Services Director $ 181,929 $ 245,605
Finance Manager $ 137,498 $ 185,621
Senior Accountant $ 119,563 $ 161,410
Accountant $ 98,131 $ 132,476 $ 47.18 $ 63.69
Accounting Technician $ 88,901 $ 120,017 $ 42.74 $ 57.70 Accounting Office Assistant $ 76,659 $ 103,490 $ 36.86 $ 49.75 Community Development Director $ 181,929 $ 245,605
Assistant Community Development Director/Building $ 149,454 $ 201,763 Principal Planner $ 131,975 $ 178,166
Senior Planner $ 113,802 $ 153,632
Associate Planner $ 98,131 $ 132,476 $ 47.18 $ 63.69
Assistant Planner $ 84,618 $ 114,234 $ 40.68 $ 54.92
Building Official $ 119,563 $ 161,410
Deputy Building Offician/Plan Examiner $ 113,580 $ 153,329 Senior Building Inspector $ 98,131 $ 132,476 $ 47.18 $ 63.69 Building Inspector $ 84,618 $ 114,234 $ 40.68 $ 54.92
Building Technician $ 78,576 $ 106,078 $ 37.78 $ 51.00
Public Works Director & City Engineer $ 181,929 $ 245,605 Utility Engineering Manager $ 138,656 $ 187,186
Senior Civil Engineer $ 125,616 $ 169,581
Associate Engineer $ 108,318 $ 146,230 $ 52.08 $ 70.30
Assistant Engineer $ 93,402 $ 126,093 $ 44.90 $ 60.62
Senior Maintenance Superintendent $ 131,975 $ 178,166
Maintenance Superintendent $ 113,802 $ 153,632
Maintenance Worker III $ 76,659 $ 103,490 $ 36.86 $ 49.75 Maintenance Worker II $ 66,103 $ 89,240 $ 31.78 $ 42.90 Maintenance Worker I $ 57,001 $ 76,951 $ 27.40 $ 37.00
Community Services Manager $ 107,772 $ 112,083 $ 145,488 $ 151,308 Community Services Supervisor $ 93,402 $ 126,093 $ 44.90 $ 60.62 Recreation Specialist $ 59,886 $ 80,846 $ 28.79 $ 38.87 salary
salary
salary
salar y
salary
salar y
salary
salary
salary
salary
salary
Hourly Range
salary
salary
salary
salary
FY23-24 Salary Schedule
Annual Range
Minimum Maximum
salary
salary
salar y
salary
salary
Attachment 2

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: REQUEST TO REINSTATE THE REGULAR CITY COUNCIL MEETING ON SEPTEMBER 21, 2023
FROM: Deborah L. Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Reinstate the previously canceled regular City Council meeting scheduled for September 21, 2023. For the reasons explained below, it is necessary to conduct the regular meeting for the purposes of considering the adoption of an ordinance implementing permanent regulations relating to SB 9 developments and subdivisions.

BACKGROUND:

On April 20, 2023, the City Council voted to cancel the September 21, 2023 regular City Council meeting as it occurred at the same time as the League of California Cities Annual Conference.

Staff has identified the need for the Council to review and consider, at a regular meeting, the adoption of an ordinance creating permanent regulations regarding SB 9 developments and subdivisions. The permanent SB 9 ordinance is to replace the urgency interim ordinance which is scheduled to expire in October 2023.

DISCUSSION:

Ordinances, except for urgency measures, may be introduced at either a regular or special meeting but must be adopted at a regular meeting. The City Council is considering the permanent SB 9 ordinance at its meeting on August 17, 2023, for first reading and introduction. If the City Council introduces the ordinance, the second reading and adoption of the ordinance must occur at a regular City Council meeting, or September 21, 2023. As the current interim SB 9 ordinance expires on October 31, 2023, it is important that the Council act on September 21 in order to adopt a new ordinance before the expiration of the urgency ordinance.

At this time, we understand that some of the City Council is anticipated to attend the League of California Cities conference held from September 20-Septmber 22, 2023 and others are out of town. Under the Brown Act, regular meetings may be adjourned to a subsequent date by the legislative body (even if less than a quorum) or by the City Clerk, provided that certain adjournment notice is provided. The adjourned meeting will continue to be the regular meeting.

Given the councilmembers’ anticipated absence, we expect the remaining councilmembers, or the City Clerk if the entire Council will be unable to attend, will be opening and adjourning the regular meeting to a date certain, which is expected to be September 28, 2023. Once adjourned, the Council is anticipated to resume its regular meeting on that September 28 date.

AGENDA ITEM #4.I
D.P.

P.P.

Staff Report to City Council Page 2
League of California Cities Voting Delegate
August 17, 2023
ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2023 work plan.

FISCAL IMPACT:

There is no fiscal impact to reinstate the regular City Council meeting.

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: REJECTION OF CLAIM FOR DAMAGES – AVELYN WELCZER FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Deny the claim for damages per the recommendation from the Claims Examiner with PLAN JPA, the Town’s shared risk provider.

BACKGROUND:

The Claimant filed a claim against the Town on March 10, 2023 alleging that her vehicle fell in an unfenced ditch due to an uneven roadway.

The Town’s Claim’s Examiner, working on behalf of PLAN JPA, has recommended that the Town deny the claim.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2023 work plan.

FISCAL IMPACT:

There is no fiscal impact in denying the claim.

D.P.

P.P.

AGENDA ITEM #4.J

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: DESIGNATION OF A VOTING DELEGATE AND AN ALTERNATE VOTING DELEGATE TO THE 2023 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 20-22, 2023
FROM: Deborah L. Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Appoint Mayor Linda Swan as a voting delegate and City Manager Peter Pirnejad as an alternate voting delegate at the 2023 League of California Cities Annual Conference scheduled for September 20-22, 2023, in Sacramento, California.

BACKGROUND:

The League of California Cities/Cal Cities Annual Conference will be held on September 20-22 at the SAFE Credit Union Convention Center in Sacramento. An important part of the Annual Conference is the Annual Business Meeting during the General Assembly on Friday, September 22, 2023, at 12:30 p.m. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

DISCUSSION:

At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy. This meeting is an opportunity for city/town officials to directly participate in the development of Cal Cities policy, a key part of the legislative effectiveness of Cal Cities.

Resolutions approved by the General Assembly become Cal Cities policy.

In order to vote at the Annual Business Meeting, the City Council must designate by City Council action, a delegate and up to two alternate voting delegates to attend the meeting and represent the Town. The designee must be a registered attendee of the conference. In order to cast a vote, at least one voter must be present at the business meeting and in possession of the voting delegate card. As Mayor Swan and City Manager Pirnejad are registered and scheduled to attend the conference, they have been designated as voting members. No other council member is registered for the conference.

Following City Council action, the City Clerk will submit to Cal Cities the required Voting Delegate/Alternate Form.

AGENDA ITEM #4.K
D.P.

P.P.

Staff Report to City Council Page 2
League of California Cities Voting Delegate
August 17, 2023
ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2023 work plan.

FISCAL IMPACT:

There is no fiscal impact to selecting a voting delegate.

ATTACHMENTS:

1. Annual Conference Voting Procedures

2. 2023 Annual Conference Voting Delegate Form

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Attachment 1

CITY: Town of Los Altos Hills
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name: Linda Swan
Title: Mayor

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: [email protected]

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.

Attachment 2
Peter Pirnejad
City Manager
[email protected]
Deborah Padovan [email protected]
650-947-2513

TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CODA TECHNOLOGIES FOR THE 2023 CITY

COUNCIL AUDIO VIDEO UPGRADE (EQUIPMENT

INSTALLATION) AND LIGHTING PROJECT AWARD NOT TO
EXCEED $500,000 INCLUDING CONTINGENCY; AND REQUEST
FOR AN ADDITIONAL APPROPRIATION OF $50,000 FOR THE

PROJECT
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Award a contract for the 2023 City Council Chambers Audio Video and Lighting Project to the lowest responsible bidder, not to exceed $448,700.96 and authorize the City Manager to execute a construction agreement.

2. Approve an agreement with Eaton & Associates for $13,244.84 for Computer Equipment for the Project.

3. Approve appropriation and project contingency funds in the amount of $38,054.20 and authorize the City Manager to approve potential contract change orders within the said fund.

BACKGROUND:

In March of this year, the City Council granted a contract to The Shalleck Collaborative, Inc. (Shalleck) with the responsibility of enhancing the audio-visual (AV) and broadcast lighting systems in the Los Altos Hills City Council Chambers.

The AV equipment in the Council Chambers was originally installed in 2005 and has been sporadically upgraded over time. However, the existing system has now surpassed its intended lifespan. Over the past year, several key components of the system have faced recurrent malfunctions, resulting in disruptions to public meetings. In July, a Planning Commission meeting had to be rescheduled due to technical difficulties stemming from the current system. It is clear that the system is beyond its useful life and it fails us at the most inconvenient times.

On May 17, 2023, the City Council approved the Plans and Specifications for the project, authorizing the staff to initiate the formal bid process.

AGENDA ITEM #4.L
D.P.

P.P.

Staff Report to City Council Page 2
Award AV Contract
August 17, 2023
DISCUSSION:

This project encompasses all labor, materials, and equipment necessary for the comprehensive enhancement of the City Council Chambers. The project's focal point involves upgrading the audio-visual equipment employed in facilitating public meetings, exhibiting digital content, enabling access to public cable TV connections, and modernizing the chamber's lighting infrastructure.

The bid documents were prepared by staff and Shalleck, and a Notice to Bidders was published twice in the Los Altos Town Crier, while also being made available on the Town's official website.

Following the bid submission deadline, three (3) bids were received and subsequently opened on August 1, 2023. The determination of the lowest bid is based on the aggregate of the base bid and associated alternates. Emerging as the most responsible and costefficient bidder is Coda Technologies, with a proposal of $448,770.96. To provide an overview, the received bids are summarized as follows:

RECOMMENDATION:

It is the recommendation of the staff that the City Council approve the bid proposal presented by Coda Technologies, encompassing both the base bids and the alternates, with a comprehensive bid amount totaling $448,700.96.

The oversight and management of the construction project will be executed by the staff, in collaboration with the expertise of The Shalleck Collaborative, Inc. The bids came in as expected; however, in anticipation of unforeseen circumstances during the construction phase, it is advisable that a project contingency fund of $38,054.20 be Coda Technology Group
Petaluma
EIDIM
Petaluma
PCD
Santa Rosa
Item
No. Item Description Estimated
Quantity
Unit Amount Amount Amount
1 Audio Video Systems (Section 27 41 16) 1 LS $365,704.01 $452,758.89 $443,380.00 2 Production Lighting Systems (Section 11 61 83) 1 LS $24,696.69 $32,289.20 $33,150.00 3 Moblization/ Demobilization 1 LS $20,547.41 $10,000.00 $32,178.00 TOTAL BASE BID ITEMS (1 - 3) LS $410,948.11 $495,048.09 $508,708.00 4 ALTERNATE 1 - AV#1 Public Access Cable TV
Connection and Bulletin Board 1 LS $16,529.40 $16,032.67 $26,000.00 ALTERNATE 1 BID ITEM (4) $16,529.40 $16,032.67 $26,000.00 5 ALTERNATE 2 - AV#2 Yearly Service Level
Agreement 1 LS $9,100.25 $27,285.00 $8,160.00
ALTERNATE 2 BID ITEM (5) $9,100.25 $27,285.00 $8,160.00 6 ALTERNATE 3 - AV#3 Extended Warranty 1 LS $12,123.20 $9,622.30 $8,870.00 ALTERNATE 3 BID ITEM (6) $12,123.20 $9,622.30 $8,870.00 $448,700.96 $547,988.06 $551,738.00

LOW BID
TOWN OF LOS ALTOS HILLS, 2023 City Council Audio Video Upgrade (Equipment & Installation) and Lighting Project

Staff Report to City Council Page 3
Award AV Contract
August 17, 2023
designated to accommodate potential contract change orders and additional computer equipment needed. The itemized breakdown of construction project costs is outlined below:

Construction Contract $ 448,700.96
Computer Equipment Needed $ 13,244.84
Project Administration Support $ 38,054.20
Total Cost $ 500,000.00
ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL STRATEGIC PRIORITIES:

This action is identified on the 2023 City Council Work Plan under Increase Effective Service Delivery & Governance to upgrade the Council Chambers Audio/Video System.

FISCAL IMPACT:

A total of $450,000 has been appropriated for the 2023 City Council Audio Video Upgrade (Equipment and Installation) and Lighting Project in the FY2023-24 Operating Budget. An additional appropriation of $50,000 is required for this project to ensure contingency funds in the event project change orders are necessary.

ATTACHMENT:

1. Resolution

Resolution -23 Page 1
RESOLUTION -23

A RESOLUTION OF THE CITY COUNCIL OF THE
TOWN OF LOS ALTOS HILLS AWARDING A CONTRACT FOR THE 2023 CITY

COUNCIL AUDIO VIDEO UPGRADE (EQUIPMENT AND INSTALLATION) AND

LIGHTING PROJECT
WHEREAS, the City Clerk, with the assistance of the Public Works Department, of Town of Los Altos Hills did, in open session, duly examine and consider all bids submitted to it for the construction of the 2023 City Council Audio Video Upgrade and Lighting Project.

WHEREAS, the staff recommends that the contract for said project be awarded to the lowest responsible bidder, Coda Technologies, Inc. for the amount of $448,700.96; NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The City Manager is hereby authorized and directed to execute a contract with the abovenamed firm on behalf of the Town of Los Altos Hills in the amount of $448,700.96.

2. The City Manager is hereby authorized and directed to execute an agreement with Eaton & Associates for $13,244.84 for Computer Equipment for the Project.

3. The City Manager is hereby authorized to approve any potential contract change orders within the contingency funds not to exceed $38,054.20.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of August 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

RECUSE:

ABSENT:

By:

Linda G. Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
Attachment 1

1 TOWN OF LOS ALTOS HILLS August 17, 2023
Staff Report to the City Council
SUBJECT:

FROM:

APPROVED:

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

THE FOURTH AMENDMENT TO THE SOLID WASTE FRANCHISE

AGREEMENT WITH GREENWASTE RECOVERY, INC PERTAINING TO

DESIGNATED DISPOSAL SITES
Cody Einfalt, Interim Assistant to the City Manager C.E Peter Pirnejad, City Manager P.P.

RECOMMENDATION: That the City Council should:

Adopt the attached resolution authorizing the City Manager to execute the Fourth Amendment to the Solid Waste Franchise Agreement with GreenWaste Recovery, Inc. pertaining to designated disposal sites.

BACKGROUND:

On April 11, 1989 the Town entered into an agreement with the International Disposal Corporation of California for the disposal of municipal solid waste (Attachment 2). This agreement designated Newby Island landfill in San Jose, CA, as the disposal site to be used by the Town’s solid waste hauler and identified tipping fee rates for disposal. A tipping fee is the amount a garbage truck is charged for the disposal of solid waste at a landfill based on the weight of the material. These tipping rates are integrated into the service rates that waste haulers charge residents to service their garbage.

On August 6, 2010 the agreement between International Disposal Corp. and the Town was amended to revise the tipping fee at Newby Island (Attachment 3). In this amendment the agreement between the two parties was set to expire on November 21, 2023.

On July 1, 2019, the Town entered into a 15-year exclusive Franchise Agreement with GreenWaste Recovery, Inc. for the collection of yard trimmings, recycling and compostable materials generated in the Town (Attachment 4). As a part of this franchise agreement, the Town designated Newby Island Landfill as the location of which material collected by GreenWaste was to be disposed – See section 8.1.1 of Solid Waste Franchise Agreement. Since then GreenWaste has only been allowed to dispose of solid waste generated in Los Altos Hill at Newby Island.

With the upcoming expiration of the Newby Island Landfill Agreement in November 2023, Town staff began researching whether to renew the agreement with the International Disposal Corp. or consider other options.

AGENDA ITEM #4.M

Staff Report to City Council Page 2
Fourth Amendment to the GreenWaste Franchise Agreement
August 17, 2023
DISCUSSION:

Through conversations with neighboring municipalities, Town staff found that the act of designating a disposal site is an outdated practice in the municipal solid waste industry.

GreenWaste processes municipal solid waste, recyclables, and organics for close to 20 jurisdictions in the Bay Area. Currently Los Altos Hills is only one of four that still designates residue to a specific disposal facility. This is generally a result of a legacy, long term, exclusive disposal contract with large landfills, such as Newby Island, that were signed before entering into solid waste franchise agreements with waste haulers.

Most jurisdictions let their contracts with disposal sites lapse so that their waste hauler can dispose of the residue at a location that is most economically beneficial to the hauler. Within the County, the City of Santa Clara recently let their contract with Newby Island lapse so that GreenWaste could dispose of the waste within their network of facilities.

In negotiations with GreenWaste, staff learned that by allowing GreenWaste the ability to selfselect disposal sites for Los Altos hills municipal waste, GreenWaste would experience a savings in their operations due to decrease in tipping fees that they pay. GreenWaste agreed that these savings could be passed along back to the Town.

The proposed fourth amendment in this staff report (Attachment 1) removes Newby Island as the designated disposal site for Los Altos Hills municipal waste at the conclusion of the agreement with the International Disposal Corporation of California and would allow GreenWaste the ability to self-select disposal sites. The fourth amendment further specifies that GreenWaste will remit to the Town $25,000 annually for the remaining term of the Solid Waste Franchise Agreement due to the savings GreenWaste will experience from this amendment.

ENVIRONMENTAL REVIEW:

Executing the Fourth Amendment to the Franchise Agreement with GreenWaste Recovery, Inc. is exempt from California Environmental Quality Act (CEQA) due to this work not being defined as a “project” under CEQA.
2023 CITY COUNCIL WORK PLAN
Amending the Solid Waste Franchise Agreement pertaining to designated disposal sites was identified by the Council as one of their goals for 2023.

FISCAL IMPACT:

The recommendation from staff to execute the fourth amendment to the Franchise Agreement with GreenWaste would provide the Town a $25,000 rebate from GreenWaste every year for the remaining term of the Solid Waste Franchise Agreement.

Staff Report to City Council Page 3
Fourth Amendment to the GreenWaste Franchise Agreement
August 17, 2023
The current Franchise Agreement is set to terminate in June, 2034, meaning there are 10 years left in the contract. The proposed fourth amendment to the franchise agreement would provide the Town $250,000 over the remaining term of the contract.

Staff will use a portion of these funds to cover the SB 1383 mandatory “lid-flips” audits that will be beginning later this year.

ATTACHMENTS:

1. Resolution & Proposed Fourth Amendment

2. 1989 Agreement between the Town and International Disposal Corporation of California

3. Amendment to the International Disposal Corporation of California Agreement

4. 2019 Solid Waste Franchise agreement with GreenWaste Recovery, Inc.

RESOLUTION NO._____

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING AND AUTHORIZING

EXECUTION OF FOURTH AMENDMENT TO FRANCHISE AGREEMENT

BETWEEN THE TOWN OF LOS ALTOS HILLS AND GREENWASTE
RECOVERY, INC.

WHEREAS, the Town of Los Altos Hills (“Town”) and GreenWaste Recovery, Inc., a California corporation (“Franchisee”) previously entered into an agreement titled “Franchise Agreement Between the Town of Los Altos Hills and GreenWaste Recovery, Inc. for Collection and Processing of Compostable Materials, Recyclable Materials and Yard Trimmings”, dated June 28, 2019 and amended on July 16, 2020, November 18, 2021 and January 1, 2023 (“Franchise Agreement”); and
WHEREAS, the Franchise Agreement includes a fifteen year term beginning July 1, 2019 and ending on June 30, 2034; and
WHEREAS, the Town entered into an Agreement for Disposal of Municipal Solid Waste with International Disposal Corp. of California on April 11, 1989 (“Disposal Agreement”) that expires on November 21, 2023.

WHEREAS, the Disposal Agreement directs Franchisee to transport all NonRecyclable and Non-Compostable items collected, materials that cannot be processed and residues to be disposed of from processing Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients, to the Newby Island Landfill.

WHEREAS, the Town would like to amend the Franchise Agreement to allow Franchisee to dispose of Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients, to Franchisee’s network of facilities. In consideration of Franchisee selecting a Designated Disposal Site pursuant to Article 1.1, Franchisee will remit $25,000 to the Town yearly.

WHEREAS, the Parties desire to amend the Franchise Agreement as described in the Fourth Amendment to Franchise Agreement between the Town of Los Altos Hills and GreenWaste Recovery, Inc. (“Fourth Amendment”) effective November 21, 2023.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve as follows:

1. Approve Fourth Amendment, attached hereto and incorporated herein, as Exhibit I.

2. Authorize the City Manager to execute the Fourth Amendment, subject to any minor modifications that are approved as to form by the City Attorney that do not substantially increase the City’s obligations hereunder.

Attachment 1

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of August, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:
___________________________
Linda G. Swan, Mayor
ATTEST:
_____________________________
Deborah Padovan, City Clerk

EXHIBIT I

FOURTH AMENDMENT TO FRANCHISE AGREEMENT BETWEEN THE TOWN OF LOS ALTOS HILLS AND GREENWASTE RECOVERY, INC. FOR COLLECTION

AND PROCESSING OF MIXED COMPOSTABLE MATERIALS, RECYCLABLE

MATERIALS AND YARD TRIMMINGS
THIS FOURTH AMENDMENT (“Amendment”) is effective on the 21 day of November 2023, and made by and between the Town of Los Altos Hills (“Town”) and GreenWaste Recovery, LLC (as successor to GreenWaste Recovery, Inc.) (“Franchisee”). Town and Franchisee are sometimes collectively referred to as “Parties” hereinafter.

RECITALS
WHEREAS, the Town and Franchisee previously entered into an agreement titled “Franchise Agreement Between the Town of Los Altos Hills and GreenWaste Recovery, Inc. for Collection and Processing of Compostable Materials, Recyclable Materials and Yard Trimmings”, dated June 28, 2019 and amended on July 16, 2020, November 18, 2021 and January 1, 2023 (“Franchise Agreement”); and WHEREAS, the Franchise Agreement includes a fifteen year term beginning July 1, 2019 and ending on June 30, 2034; and
WHEREAS, the Town entered into an Agreement for Disposal of Municipal Solid Waste with International Disposal Corp. of California on April 11, 1989 (“Disposal Agreement”) that expires on November 21, 2023.

WHEREAS, the Disposal Agreement directs Franchisee to transport all Non-Recyclable and Non-Compostable items collected, materials that cannot be processed and residues to be disposed of from processing Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients, to the Newby Island Landfill.

WHEREAS, the Town would like to amend the Franchise Agreement to allow Franchisee to dispose of Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients, to Franchisee’s network of facilities. In consideration of Franchisee selecting a Designated Disposal Site, Franchisee will remit $25,000 to the Town yearly.

WHEREAS, on XXXX, the City Council adopted Resolution No. XXX directing the City Manager to proceed with an amendment to the Franchise Agreement to effectuate the foregoing recommendations;
WHEREAS, the Parties desire to amend the Franchise Agreement as described herein.

NOW, THEREFORE, in consideration of this Fourth Amendment, the mutual promises, covenants, and stipulations herein contained, the parties hereto agree to amend the Franchise Agreement as follows:

1. Recitals; Definitions. The foregoing recitals are true and correct, and incorporated into this Amendment by this reference. Capitalized terms used in this Amendment and not otherwise defined herein shall have the meaning assigned to them in the Franchise Agreement, as amended.

2. Amendments to Franchise Agreement. The following portions and sections of the Franchise Agreement, as amended, are hereby amended as follows, with additions in bold italics and deletions in strikethrough text:
a. Amendment to Article 1.18
Designated Disposal Site – “Designated Disposal Site” means a permitted disposal facility. The Town approves all permitted disposal facilities as Designated Disposal Sites, including but not limited to the Monterey Peninsula Landfill. the Newby Island Landfill to which Franchisee is directed by Town to transport all residue to be disposed from materials collected under this Agreement pursuant to the terms of the Agreement for Disposal of Municipal Solid Waste between the Town and International Disposal Corp. of California entered into as of April 11, 1989, subject to the provisions in Section 8.1.1 of the Agreement.
b. Amendment to Article 8.1.1
Delivery of Materials – Franchisee shall transport all Non-Recyclable and NonCompostable items collected, materials that cannot be processed and residues to be disposed of from processing Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients, to a Designated Disposal Site. the Newby Island Landfill pursuant to the terms of the Agreement for Disposal of Municipal Solid Waste between the Town and International Disposal Corp. of California entered into as of April 11, 1989. If disposal of materials at Newby Island Landfill is not available, the Town reserves the right to approve Franchisee’s disposal at an alternative location if such new location results in increased rates to Service Recipients for services provided pursuant to this Agreement that exceed three percent (3%). c. Additions to Section 12.4
Payments to Town – Beginning July 1, 2019 and through June 30, 2023, Franchisee shall not charge nor be required to remit any Franchisee Fee to Town. Unless otherwise directed by the Town and authorized by the City Council, beginning on July 1, 2023 and annually thereafter, Franchisee shall, in partial consideration for granting the exclusive franchise granted to Franchisee, add to all then current rates a Franchise Fee that will permit Franchisee to remit to the Town a seven and fifty-two percent (7.52%) Franchise Fee, then adjust the rates set forth in EXHIBIT B based on the formula provided in Section

13.2 of this Agreement. Franchisee shall remit to Town, within ten (10) days of the end of each month, a Franchise Fee in the amount of seven and fifty-two percent (7.52%) of all revenues received in the prior month relating to the performance of this Agreement, including but not limited to Service Rates and Extra Services fees. This payment to Town shall be accompanied by sufficient documentation to identify the source of all revenues. This documentation shall include, at a minimum, specifics for each account, the amount billed, the amount collected, a listing of accounts which received Extra Services and the

amount of Extra Services provided, and a listing of accounts which are delinquent.

In consideration of the Town approving the Designated Disposal Sites pursuant to Article 1.18, Franchisee will remit $25,000 to the Town on December 1, 2024 and each subsequent December 1 thereafter, prorated for any partial year at the end of the contract. Franchise Fees will be due on any revenues received from the performance of this Agreement following the termination of this Agreement.
d. Amendment to Exhibit I- Section 5
Where feasible, Residue from Mixed Compostable Materials, Recyclable Materials and Yard Trimmings collected by Franchisee from Service Recipients that is Processed at the Franchisee’s GreenWaste MRF and Zanker Road Resource Management, LLC’s GreenWaste Z-Best Composting Facility will be transported to a Designated Disposal Site. Newby Island Landfill for disposal through the term of the Town’s Disposal Agreement with Newby.

3. General Provisions.
a. Except as modified hereby, the terms and provisions of the Franchise Agreement shall remain unmodified and in full force and effect. b. Capitalized terms not otherwise defined herein shall have the same meaning as set forth in the Franchise Agreement.
c. In case of any conflict between any term or provision of this Amendment and any term of provision of the Franchise Agreement, the term or provision of this Amendment shall govern.
d. This Amendment contains the entire agreement and understanding between the Parties with respect to the subject matter of this Amendment and supersedes any and all prior or contemporaneous oral and written representations, warranties, agreements, and understandings between the Parties concerning the subject matter of this Amendment.
e. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one agreement.
[SIGNATURE PAGE FOLLOWS]

5 IN WITNESS WHEREOF, this Amendment has been executed as of the date set forth above.

Town of Los Altos Hills GreenWaste Recovery, LLC
A California municipal corporation A Delaware limited liability company AGREED: AGREED:

Peter Pirnejad Tracy Adams
City Manager Chief Executive Officer
ATTESTED:

City Clerk
APPROVED AS TO FORM:

City Attorney
5395534.1
DocuSign Envelope ID: D8E2F510-0DB8-4E89-A383-CEF360EA4FC4

Attachment 2

RESOLUTION NO. 39- 10

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING AN AMENDMENT TO THE

AGREEMENT FOR DISPOSAL OF MUNICIPAL SOLID WASTE BETWEEN THE TOWN OF LOS ALTOS HILLS AND INTERNATIONAL DISPOSAL CORP. OF

CALIFORNIA
WHEREAS, WHEREAS, the Town and International Disposal Corp. or California entered into the Agreement for Disposal of Municipal Solid Waste (" Agreement") as of April 11, 1989; and
WHEREAS, Town and International Disposal Corp entered into a" Stipulated Settlement Agreement and Order" in October, 2002 which amended some of the terms and conditions of the Agreement( the Agreement and Stipulated Settlement Agreement and Order are referred to as the " Disposal Agreement"); and
WHEREAS, a dispute has arisen between the Town and International Disposal Corp. as to whether the Town may divert Municipal Solid Waste from disposal at Newby Island Landfill and Recyclery to a materials recovery facility operated by the Town' s current franchised waste hauler, Greenwaste Recovery ( the " Dispute"); and
WHEREAS, the Parties wish to fully and finally settle the Dispute, including the Government Code claim filed by Contractor, and to clarify their respective rights and obligations under the Disposal Agreement from and after the Effective Date of July 1, 2010.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby approve the " Amendment to Agreement for Disposal of Municipal Solid Waste between the Town of Los Altos Hills and International Disposal Corp. of California" attached hereto.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 6th day of August, 2010 by the following vote:

AYES: Mayor Kerr, Mayor Pro Tem Larsen, Councilmember Mordo Councilmember Summit and Councilmember Warshawsky
NOES: None
ABSTAIN: None
ABSENT: None
By / All
re- e Kerr, Mayor
ATTES :

Karen Jost City Cle k -
Attachment 3

Amendment to Agreement for Disposal of Municipal Solid Waste between the Town of Los Altos Hills and International Disposal Corp. of California This Amendment to the Agreement for Disposal of Municipal Solid Waste between the Town of Los Altos Hills, a California municipal corporation(" Town") and International Disposal Corp. of California, a California corporation(" Contractor"), which is a wholly owned subsidiary of Browning Ferris Industries LLC, a Delaware limited liability company, is effective as of July 1, 2010 (" Effective Date"). Town and Contractor are each referred to herein as a Party" and collectively as the" Parties."
Recitals
WHEREAS, Town and Contractor entered into the Agreement for Disposal of Municipal Solid Waste (" Agreement") as of April 11, 1989; and
WHEREAS, Town and Contractor entered into a" Stipulated Settlement Agreement and Order" in October, 2002 which amended some of the terms and conditions of the Agreement( the Agreement and Stipulated Settlement Agreement and Order are referred to as the " Disposal Agreement"); and
WHEREAS, a dispute has arisen between the Town and Contractor as to whether the Town may divert Municipal Solid Waste from disposal at Contractor' s Newby Island Landfill and Recyclery to a materials recovery facility operated by the Town' s current franchised waste hauler, Greenwaste Recovery( the " Dispute"); and
WHEREAS, in connection with the Dispute, Contractor has filed a claim pursuant to Government Code Section 910, et seq. against the Town for damages for alleged breach of contract due to the Town' s diversion of Municipal Solid Waste to the Town' s franchised hauler' s materials recovery facility; and
WHEREAS, Contractor maintains that the favorable disposal pricing and other terms made available to the Town under the Disposal Agreement were based on the anticipated waste volumes to be disposed of by the Town at Contractor' s facilities for the term ofthe Disposal Agreement; and
WHEREAS the Disposal Agreement shall expire by its terms on November 21, 2023; and WHEREAS, the Parties wish to fully and finally settle the Dispute, including the Government Code claim filed by Contractor, and to clarify their respective rights and obligations under the Disposal Agreement from and after the Effective Date of July 1, 2010.

NOW THEREFORE, in consideration of the foregoing recitals, which the Parties agree are true and correct, the mutual covenants set forth in this Amendment and for other good and valuable consideration, the receipt ofwhich is hereby acknowledged, the Parties agree to amend the Disposal Agreement from and after the Effective Date as follows:

1. Residual Waste Commitment. The Town may deliver, or allow its franchised hauler to deliver, Municipal Solid Waste (MSW) to a materials recovery facility, transformation facility, or any other processing facility for the purpose of recycling or transformation of MSW, at any point during the Term of the Disposal Agreement; provided, however, Town shall deliver or cause its franchised hauler to deliver to Contractor' s Newby Island Landfill for disposal all residual materials, that require disposal in a municipal solid waste landfill, remaining or resulting from the processing or transformation of the Town' s MSW.

2. " Put or Pay" Payment Obligation. In addition to the Town' s commitment in the foregoing paragraph, the Town further agrees to pay Contractor, or to cause its franchise hauler to pay Contractor, on a" put or pay" basis, for the disposal of seventy ( 70) tons per calendar month of MSW at the Newby Island Landfill disposal facility, at the Tipping Fee established in accordance with this Amendment. This is a" put or pay" obligation, meaning that-the Town( or its franchised hauler) shall be obligated to pay Contractor the minimum tonnage commitment of seventy ( 70) tons per calendar month times the then current Tipping Fee, whether or not the Town( or its franchised hauler) actually delivers the minimum seventy ( 70) tons per month of MSW to Contractor' s landfill. To address potential fluctuations in tonnage deliveries by the Town or its franchised waste hauler, any shortfall in monthly tonnage deliveries shall be calculated and determined on a quarterly basis. Thus, for each calendar quarter (i.e., January 1 through March 31, April 1 through June 30, etc.) during the Term, the City' s total minimum tonnage commitment is 210 tons ( 70 tons X 3 months = 210) of MSW.

Therefore, should Town (or its franchised hauler) deliver more than 210 tons for a calendar quarter, the Town ( or its franchised hauler) shall only be required to pay Contractor for its total actual tonnage deliveries for the quarter and shall be deemed to have satisfied its monthly" put or pay" obligations for the three months in that quarter. There will be no credit carried forward if the Town delivers more than its tonnage commitment for one calendar quarter but falls below the minimum commitment the following quarter— in that case, the Town shall pay Contractor for the " put or pay" shortfall for the second quarter. In exchange for this commitment, Contractor has agreed to the other terms and conditions in this Agreement, and to reserve airspace for the Town' s put or pay commitment.

3. Renegotiation of Put or Pay Obligation. On or after January 1, 2017, should the Town affirmatively demonstrate to the reasonable satisfaction of Contractor that the processing of Town MSW is generating less residual material, thereby requiring disposal of less than seventy ( 70) tons per month, the Parties shall meet and confer in good faith to renegotiate the Town' s " put or pay" obligation described in paragraph 2. The Parties' negotiations shall be based on the actual total residual material being produced from the Town' s MSW stream on average for the most recent six month period. If the Parties are unable to agree on a revised minimum put or pay obligation, then at the request of either Party the issue may be submitted to non- binding mediation before a mediator mutually acceptable to the Parties. Should the mediation not result in a resolution of the

dispute, either Party may submit the dispute to binding arbitration before the Judicial Arbitration and Mediation Service ( JAMS) in San Francisco through a neutral mutually selected by the Parties. Ifthe Parties are unable to agree on a neutral, then JAMS shall select such neutral. The Parties shall bear their own attorney' s fees and costs in connection with the arbitration of this issue. The determination of the arbitrator shall be binding on the Parties.

4. Tipping Fee. The Tipping Fee for the disposal of the Town' s MSW at Contractor' s Newby Island Landfill, effective as of July 1, 2010, shall be $ 65 a ton. This rate includes all governmental fees, taxes and surcharges assessed on the disposal of MSW at Contractor' s landfill in effect as of July 1, 2010. This Tipping Fee shall be subject to adjustment as provided in section 5. 2 of the Disposal Agreement as of July 1 of each year, beginning as of July 1, 2011; provided, however that the minimum annual adjustment regardless of the actual increase, if any, in the price indices in Section 5. 2 shall be 3% per year. The Tipping Fee shall also be adjusted in accordance with the other adjustment provisions in Section 5 of the Disposal Agreement. Notwithstanding any of the foregoing, the Tipping Fee shall not exceed the prevailing or " gate rate" for MSW received at the Newby Island Landfill, which is the rate charged members of the public (" self-haulers"). Since self-haulers at the gate are charged by the cubic yard and not the ton, the comparable per ton" gate rate" shall be determined by dividing all MSW gate tons delivered by self-haulers by all MSW gate revenue to arrive at a$ per ton figure. The" gate rate" shall be deemed to be the effective rate per ton charged to such non-contracted or self-haul customers for MSW. The intent of this provision is that the City not be required to pay more than members of the public (" self-haulers") who have no obligation, right or contract to use the Landfill and who pay the then current rate for self-haulers delivering MSW to the Landfill.

5. Other Terms Unaffected. Except as expressly amended by this Amendment, all terms, conditions and provisions of the Disposal Agreement shall remain in full force and effect for the Term of Disposal Agreement.

Signature page on next page)

TOWN OF LOS ALTOS HILLS INTERNATIONAL DISPOSAL
CORP. OF CALIFORNIA, INC.

By: / By: G
B, eene Kerr, Mayor Vice Pres' ent
ATTEST
6ir
est, City Clerk
Approved As Ti Form: Approved As To Form:
t 1.4
11W
Steve, Mattas, City Attorney Thomas M. Bruen,
Counsel for Contractor
1487553. 1

Franchise Agreement Between
the Town of Los Altos Hills and GreenWaste Recovery, Inc. for Collection and Processing of Mixed Yard Trimmings, Recyclable Materials and Yard Trimmings
This Mixed Compostable Materials, Recyclable Materials and Yard Trimmings Collection Franchise Agreement (“Agreement”) is made and entered into this ___ day of June, 2019 (“Effective Date”) by and between the Town of Los Altos Hills, a general law city of the State of California (“Town”) and GreenWaste Recovery, Inc., a California corporation (“Franchisee”).

RECITALS
A. The effective and orderly handling of solid waste is an essential component of public safety and health. Balanced regional waste management and planning must be maintained and developed so as to safeguard public health, optimize the use of limited natural resources and insure the efficient and orderly collection and processing of Mixed Compostable Materials, Recyclable Materials and Yard Trimmings and proper disposal of the residual remaining from processing these materials.

B. It is desirable that the public recognize its ultimate responsibility to reduce, recycle and support the proper management of all wastes in an environmentally sound manner and that collection rates must be established at levels which are commensurate with the cost of carrying out that responsibility and attributed equitably to the various users of such services.

C. Pursuant to powers expressly granted to cities and counties in Article XI, Section 7 of the California Constitution, and also set forth in California Public Resource Code Sections 40059 and 49300, Town has the authority within its jurisdiction to regulate the handling of solid waste. Town accordingly enters into this Agreement pursuant to the above authority and pursuant to Town Municipal Code, Chapter 3, Title VI.

D. The parties originally entered into an eight-year Agreement in 2008 and subsequently extended the Agreement for three years in 2015. The current Agreement expires June 30, 2019.

E. The parties have met and agreed to modify various provisions of the current Agreement and now desire to enter into this new Agreement to incorporate such modifications into this Agreement.

As of the date first written above, this Agreement shall supersede and replace in its entirety the current Agreement.
28th
Attachment 4

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AGREEMENT
In consideration of the mutual covenants, agreements and conditions contained herein, the parties agree as follows:

ARTICLE 1

DEFINITIONS
The definitions set forth in this Article 1 shall govern the interpretation of this Agreement.

1.1. Additional Services – “Additional Services” shall mean recurring weekly collection services beyond the Base Services package that are available by request from Service Recipients and provided at a recurring additional charge. Additional services are provided on the normal day of collection and include but are not limited to the following: the provision of additional Mixed Compostable Materials Carts as set forth in Section 5.3.1; additional Recyclable Materials Carts as set forth in Section 5.4.2; and additional Yard Trimmings Carts as set forth in Section 5.5.2. Initial rates for Additional Services are specified in EXHIBIT B.

1.2. Agreement - “Agreement” shall mean this Franchise Agreement, including all Exhibits and any future amendments thereto, between the Town of Los Altos Hills and GreenWaste Recovery, Inc., for Collection and Processing of Mixed Compostable Materials, Recyclable Materials and Yard Trimmings.

1.3. Applicable Law – “Applicable Law” means all federal, state, local or other laws, regulations, rules, orders, judgments, decrees, permits, approvals, or other requirement of any governmental agency having jurisdiction over the collection, transportation, processing, and/or marketing of Recyclable Materials, Garbage, Mixed Compostable Materials, Yard Trimmings or other materials included under this Agreement that are in force on the Effective Date and as may be enacted, issued, amended or modified during the Term of this Agreement.

1.4. Base Services – “Base Services” means a package of services provided by Franchisee to subscribing Residential Service Recipients that includes Curbside collection of one (1) Mixed Compostables Cart and one (1) Recyclable Materials Cart and up to two (2) Yard Trimmings Carts. Initial rates for Base Services are specified in EXHIBIT B.

1.5. Bins – “Bins” means a Container with capacity of approximately one (1) to eight (8) cubic yards, with a hinged lid, and with wheels (excluding six (6)- and eight (8)- yard bins, as appropriate), that is provided by Franchisee and serviced by a front-end loading or rear-end loading collection vehicle.

1.6. Bin-by-the-Day Services – “Bin-by-the-Day Services” means a Bin that is provided for up to seven (7) days that is used for the collection of Mixed Compostable Materials, Recyclable Materials and/or Yard Trimmings. Bin-by-the-Day Services would be used by Service Recipients for the Collection and Processing disposal of Bulky Goods and/or Processing of oversized Yard Trimmings that would not fit into a Recyclable Materials Cart or Yard Trimmings Cart. For billing purposes, all Bin-bythe-Day Services are classified as Extra Services under this Agreement. Initial rates for Bin-by-theDay Services are specified in EXHIBIT B.

1.7. Bulky Goods – “Bulky Goods" means items weighing less than two hundred (200) pounds in weight that require special collection due to their size or nature and can be collected by one person without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. Bulky Goods may include the following items: discarded furniture; carpets; mattresses; household appliances including refrigerators, ranges, washers, dryers,

6/28/2019 2 LAH-19agmt
water heaters, and dishwashers and other similar items (commonly known as "white goods"); or other items too large to fit in a Mixed Compostable Materials Cart; electronic equipment such as stereos, televisions, computers, VCRs and other similar items that may contain lead or mercury and/or are too large to fit inside a Recyclables Container. Bulky Goods does not include abandoned vehicles, tires, large motor vehicle parts or any subassembly, component, or part thereof, commercial or industrial equipment, construction wastes, or any Hazardous Materials.

1.8 Cans – “Cans” means a plastic Container with a capacity of approximately thirty-five (35) to forty-five (45) gallons that is provided by Service Recipients to set out Excess Materials.

1.9 Carts – “Carts” means a plastic Container with a hinged lid and wheels with a capacity of approximately twenty (20), thirty-five (35), sixty-five (65), or ninety-five (95) gallons that is provided by Franchisee and serviced by an automated or semi-automated collection vehicle.

1.10 Change in Law – “Change in Law” means any of the following events or conditions that has a material and adverse effect on the performance of the Parties of their respective obligations under this Agreement (except for payment obligations):
a) The enactment, adoption, promulgation, issuance, modification, or written change in administrative or judicial interpretation of any Applicable Law on or after the Effective Date; or
b) The order or judgment of any governmental body, on or after the Effective Date, to the extent such order or judgment is not the result of willful or negligent action, error or omission or lack of reasonable diligence by Town or of the Franchisee, whichever is asserting the occurrence of a Change in Law; provided, however that the contesting party in good faith or the failure in good faith to contest any such order or judgment shall not constitute or be construed as a willful or negligent action, error or omission or lack of reasonable diligence.

1.11 Composting –“Composting” means the controlled decomposition of organic materials.

1.12 Construction and Demolition Debris - “Construction and Demolition Debris” includes debris and other materials resulting from the construction or demolition of buildings and other structures; and concrete, asphalt, rock and dirt.

1.13 Containers – “Containers” means Bins and Carts provided by Franchisee for use by Service Recipients under this Agreement.

1.14 Contamination – “Contamination” means the (i) percentage by weight of Non-Recyclable Materials in Recyclable Materials set-out for collection and/or (ii) the percentage by weight of NonCompostable Materials in Compostable Materials or Yard Trimmings set out for collection.

1.15 Contract Year – “Contract Year” means the twelve (12) month period from July 1 to June 30.

1.16 Curbside Area – “Curbside or Curbside Area” means an area where Residential Service Recipients Set-out Locations are accessible by a standard collection vehicle where Recyclables Material Carts, Mixed Compostable Carts and/or Yard Trimmings Carts Set-out Locations are within ten (10) feet of the accessible roadway such that they can be collected without requiring the driver walk or drive more than ten (10) feet beyond the accessible roadway. Yard Trimmings will only be collected Curbside. A list of roads in the Town where set-out is considered Curbside is attached as EXHIBIT K. To serve the best interest of Service Recipients that may present unique circumstances regarding their Set-out Locations and particular roads or road segments, the City Manager and Franchisee

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mutually agree to finalize a list of Curbside and Small-Truck-Only Areas in EXHIBIT K by January 1, 2020.

1.17 Debris Box Services – “Debris Box Services” means Container service in excess of eight (8) cubic yards, for the collection of Mixed Compostable Materials, Recyclable Materials, Yard Trimmings, Construction and Demolition Debris or other materials. For billing purposes, all Debris Box Services are classified as Extra Services under this Agreement. Initial rates for Debris Box Services are specified in EXHIBIT B.

1.18 Designated Disposal Site – “Designated Disposal Site” means the Newby Island Landfill to which Franchisee is directed by Town to transport all residue to be disposed from materials collected under this Agreement pursuant to the terms of the Agreement for Disposal of Municipal Solid Waste between the Town and International Disposal Corp. of California entered into as of April 11, 1989, subject to the provisions in Section 8.1.1 of the Agreement.

1.19 Drive-on Service – “Drive-on Service” means fee-based On-Premise collection service that may be provided to Residential Service Recipients that request or require a collection vehicle to drive OnPremise to collect Recyclable Materials and Mixed Compostable Materials that have been set out for collection. Monthly Drive-on Service charges are assessed based on one-directional distance and are determined by measuring either (a) the distance between the closest Curbside Area and (i) the actual Container Set-out Location or (ii) the furthest point that a collection vehicle can drive if Walk-on Service is also provided if the collection vehicle is not required to first pass through a Small-TruckOnly Area; or (b) the distance between the boundary of the On-Street location in the Small-TruckOnly Area and (i) actual Container Set-out Location or (ii) the furthest point that a collection vehicle can drive if Walk-on Service is also provided if the collection vehicle is first required to pass through a Small-Truck-Only Area. Drive-on Service is not available for the collection of Yard Trimmings.

Initial rates for Drive-on Service are specified in EXHIBIT B.

1.20 Excess Materials – “Excess Materials” means materials collected from the Service Recipient where the materials set out for collection on a one time or non-recurring basis is above the normal recurring subscription volume for Base Services and any Additional Services and/or exceeds the capacity of the container when its lid is closed. Collection of Excess Materials is provided at a non-recurring additional charge to the Service Recipient. Excess Materials includes Excess Mixed Compostable Materials, Excess Recyclable Materials and Excess Yard Trimmings that are collected on the normal day of collection. Initial rates for the collection of Excess Materials are specified in EXHIBIT B.

1.21 Extra Services – “Extra Services” means services described in Sections 5.3.5, 5.7.2, and 5.9, which are requested by the Service Recipient above the normal services on a one time or non-recurring basis, and which are provided at a non-recurring additional charge to the Service Recipient. Extra Services includes service to collect Extra Mixed Compostable Materials on a day other than the normal day of service, Bulky Goods collection, Debris Box Services or Bin-by-the-Day Services that may or may not be on the normal day of service. Initial rates for the Extra Services are specified in EXHIBIT B.

1.22 Force Majeure – “Force Majeure” means acts of God, fire, landslides, storms, floods, earthquakes, epidemics, civil disturbances, strikes, lockouts or other industrial disturbances, acts of the public enemy, war, blockades, public riots, accidents to equipment that are not the fault of Franchisee through lack of maintenance, negligence or otherwise, governmental restraint, unavailability of a disposal site, and any other event which could not with reasonable diligence be controlled or prevented by the party affected by the event.

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1.23 Franchise Area – “Franchise Area” means the entire area within the city limits of Town at the time of execution of the Agreement, and any areas that may be annexed to Town during the term of this Agreement.

1.24 Franchisee – “Franchisee” means GreenWaste Recovery, Inc.

1.25 Garbage – “Garbage” means putrescible wastes including kitchen and table food wastes; food soiled paper, animal or vegetable wastes resulting from storage, preparation, cooking, processing, or handling of food or food stuffs; non-putrescible wastes that are mixed in the same container with or are contaminated by putrescible wastes; infectious wastes, such as used tissues, which are normally produced at residential premises; small dead animals not exceeding ten (10) pounds in weight; and any putrefactive or easily decomposable waste material which is likely to attract flies, vermin, birds or rodents. Garbage does not include Recyclable Materials, Yard Trimmings, Manure, or Hazardous Materials.

1.26 Hazardous Materials – “Hazardous Materials” means any material or combination of materials which because of its quantity, concentration, or physical, chemical or infectious characteristics may either: (a) cause or significantly contribute to an increase in mortality or an increase in serious irreversible, or incapacitating reversible illness; or (b) pose a substantial present or potential hazard to human health or environment when improperly treated, stored, transported or disposed of or otherwise managed. Hazardous Materials include, but is not limited to, hazardous wastes as defined under California or United States law or any regulations promulgated pursuant to such law, as such law or regulations may from time to time be amended.

1.27 Holidays – “Holidays” shall mean January 1, Thanksgiving Day, and December 25.

1.28 Manure – “Manure” means stable matter (and other waste matter normally accumulated in stables or in livestock or poultry enclosures), and does not include Recyclable Material, Yard Trimmings (unless collected as Compostable Material) or Hazardous Materials.

1.29 Mixed Compostable Materials – “Mixed Compostable Materials” also referred to as gray materials means (i) Garbage and/or Manure that is separated from Yard Trimmings and collected Curbside or (ii) Garbage, Yard Trimmings and Manure that are collected On-Premise. Mixed Compostable Materials do not include Recyclable Materials or Hazardous Materials.

1.30 Non-Collection Notice – “Non-Collection Notice” means a two-part form used to notify a Service Recipient of the reasons for not collecting Mixed Compostable Materials, Recyclable Materials and Yard Trimmings set out by the Service Recipient for collection by Franchisee pursuant to Section

5.1.4 of this Agreement.

1.31 Non-Compostable Materials – “Non-Compostable Materials” means those Garbage, Yard Trimmings and/or Manure that have been separated by Service Recipients from Recyclable Materials and are collected by Franchisee and delivered for Processing that require disposal because they are:
a) Not acceptable Mixed Compostable Materials, or
b) Are acceptable Mixed Compostable Materials but are:
i. Too large to compost in a commercial Composting facility without additional resource inputs that are not commercially reasonable or feasible, or ii. Covered, wrapped, sealed or soiled with or by a material or material(s) that inhibits or prevents Compostability, or
iii. Not able to fully compost in a commercial Composting facility in a commercially reasonable timeframe.

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1.32 Non-Recyclable Materials – “Non-Recyclable Materials” means those materials that have been separated by Service Recipients from Garbage, Yard Trimmings or Mixed Compostable Materials and are collected by Franchisee and delivered for processing that require disposal because they are:
a. Not Acceptable Recyclable Materials pursuant to EXHIBIT A, or b. Are Acceptable Recyclable Materials but are:
i. Not free of food/liquid, or
ii. Free of food/liquid but:

1. Are smaller than two (2) inches to two and one-half (2.5) inches and/or are not recoverable using industry-standard processing equipment or otherwise commercially reasonable methods, or

2. Where no commercially reasonable market exists for their disposition to be purchased as commodities and recycled.

1.33 Non-Residential Service Recipient – “Non-Residential Service Recipient” means a business, school, church or other commercial enterprise, which subscribes for service by Franchisee. Non-Residential Service Recipients generating less than ninety-six (96)-gallons (up to three (3) cans) of Mixed Compostable Materials and Yard Trimmings per week may subscribe for service as Residential Service Recipients.

1.34 Notice of Improper Set-out – “Notice of Improper Set-out” means a two-part form used to notify Service Recipient(s) that Mixed Compostable Materials, Recyclable Materials and Yard Trimmings have not been properly prepared, and to notify Service Recipient(s) how to properly prepare materials for collection by Franchisee pursuant to this Agreement as mutually agreed to by City Manager and Franchisee.

1.35 On-Premise – “On-Premise” means the collection location is on property that is privately owned and/or maintained, in whole or in part and two (2) or fewer Service Recipients receive collection services via such real property. Drive-on Service and Walk-on Service are On-Premise services.

Mixed Compostable Materials and Recyclable Materials may be collected On-Premise. Yard Trimmings are not collected On-Premise.

1.36 On-Street – “On-Street” means a collection location within a Small-Truck-Only Area where material is set-out for collection along the frontage of a Residential Service Recipient’s real property that is within ten (10) feet of the real property that is privately owned and/or maintained, in whole or in part, where Franchisee’s collection vehicle is traveling to provide collection services to other Service Recipients in the Small-Truck-Only Area. Mixed Compostable Materials and Recyclable Material may be collected On-Street, Yard Trimmings are not collected On-Street.

1.37 Payment for Extra Services – “Payment for Extra Services” means remuneration to Franchisee for services provided pursuant to Sections 5.3.5, 5.7.2, and 5.9.

1.38 Recyclable Materials – “Recyclable Materials” also referred to as blue materials means those materials designated in EXHIBIT A of this Agreement that have been separated by the Service Recipient from other discards including Garbage and Yard Trimmings or Mixed Compostable Materials and set-out for collection as Recyclable Materials. Recyclable Materials may be either a mixed stream of commingled Acceptable Recyclable Materials, or a stream consisting of a single type of acceptable Recyclable Materials (such as cardboard). The parties may, by mutual written agreement, add additional materials or remove materials from EXHIBIT A and pursuant to Section

10.4 of this Agreement. Recyclable Materials includes small dry-cell batteries and compact fluorescent light bulbs in sealed (e.g., Zip-Lock) plastic bags, but no more than one bulb may be placed in each bag, and excludes compact fluorescent lamp tubes, and shall place these items on