Los Altos Hills City Council
January 29, 2025

ITEM 7B Staff Report
TOWN OF LOS ALTOS HILLS January 29, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING A REQUEST FOR EXTENSION OF BUILDING PERMITS AT 27800 VIA FELIZ AND APPLIES TIME LIMITATION
PENALTIES.

FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council adopt a resolution (see Attachment 1) granting:

1. The extension requests for the building permits outlined below.

2. The conversion of the $50,000 final deposit to penalty fee based on the Town Construction Time Limitation policy in Title 8 Chapter 10 of the Los Altos Hills Municipal Code for 27800 Via Feliz.

DISCUSSION:

The property owner is requesting an extension of Building Permits #21224 and #21225 at 27800 Via Feliz that was originally issued on May 1, 2018. This is the second such request. See Attachment 2 for a copy of the prior request from the January 24, 2023, City Council Metting.

New residence construction is limited to 36 months following issuance of the building permit if the estimated value of the project is over $1,000,001. See an excerpt from the Los Altos Municipal Code Title 8 Chapter 10 for time limitations set by project type and value as Attachment 3. Since the estimated value of the project is over $1,000,001, the building permits expired on May 1, 2021.

However, in the Construction Time Limits Ordinance, extension of construction after the time limit is allowed since the project has not passed a final inspection in the allotted time as described in Section 8-10.04. Although the ordinance specifies that the extension must be granted prior to permit expiration, the applicant has submitted a request for an extension for up to a year to complete the work. This project, like other project started around the same time, experienced delays from COVID-19, construction, and contractor replacements. A copy of the inspection record for the project is attached as Attachment 4 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond of $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

The project details are as follows:

City Council Page 2
27600 Via Feliz
January 29, 2025
Lands of Chelbxeiah Dellc - 27800 Via Feliz
Permit Numbers: 21224 & 21225
Original Expiration Date: May 1, 2021
New Expiration Date: January 29, 2025
Description: Construction of a new residence, basement, and pool house conversion to an ADU delayed due to pandemic and contractor issues.

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

FINAL DEPOSIT UTILIZATION:

According to the Town of Los Altos Hills Municipal Code, construction projects have strict time limits based on their estimated value. For projects valued over $1,000,000, the allowed time is 36 months. When this limit is exceeded, a deposit is requested for $50,000 and penalties begin to accumulate, reaching $1,000 per day after 120 days, with a maximum penalty of $250,000.

The projects at 27800 Via Feliz have exceeded their maximum allowed time and previous extensions. As a result, the $50,000 deposit for the project will be converted into penalty fees, in accordance with the Town’s Construction Time Limit policy. This ensures timely completion of projects and minimizes the negative impacts of prolonged construction on the community. 27800 Via Feliz has had multiple extensions without facing penalties until now. The Town's recommendation to convert the final deposit into penalties upholds municipal regulations, encouraging timely completion, and protecting neighboring properties from extended disruption.

This enforcement is consistent with Title 8, Chapter 10 of the Los Altos Hills Municipal Code, ensuring equitable application of the Town’s construction policies.

CONCLUSION:

Approve the conversion of the $50,000 final deposit to a penalty fee for the properties located at 27800 Via Feliz, in accordance with the Town Construction Time Limit policy in Title 8, Chapter 10 of the Los Altos Hills Municipal Code.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs. Additionally, the conversion of the Final Deposits to penalty fees is not forecasted revenue and the conversion will offset general fund allocations.

City Council Page 3
27600 Via Feliz
January 29, 2025
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

ATTACHMENTS

1. Resolution Approving Time Extension for 27800 Via Feliz, Building Permits: 21224 & 21225

2. Prior Extension Request from the January 24, 2023, City Council Meeting.

3. Construction Time Limits Section 8-10.04-10.06

4. Inspection Records for Building Permits: 21224 & 21225 Report prepared by: Sunny Chao, Senior Planner

ITEM 7B Attachment 1
RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR

A NEW MAIN RESIDENCE, BASEMENT, AND A POOL HOUSE CONVERSION

TO AN ADU
(LANDS OF CHELBXEIAH DELLC)
WHEREAS, Chelbxeiah Dellc (“Owner”) owns the property commonly known as 27800 Via Feliz, Los Altos Hills, California (APN 182-09-033); and WHEREAS, the building permits (#21224 and #21225) for a new main residence, basement, and a pool house conversion to an ADU were issued on May 1, 2018, with reasonable conditions of approval; and
WHEREAS, the permits expired on May 1, 2021, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation of $1,000,001 or over at thirty-six (36) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permits (#21224 and #21225), subject to the originally adopted conditions and authorizes the City Manager or their representative to convert the $50,000 final deposit to penalty fee based on the Town Construction Time Limitation policy in Title 8 Chapter 10 of the Los Altos Hills Municipal Code.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 29th day of January 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

TOWN OF LOS ALTOS HILLS January 24, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING AN EXTENSION OF THE CONSTRUCTION

TIME LIMIT FOR A NEW RESIDENCE AND ACCESSORY DWELLING
UNIT UNDER CONSTRUCTION AT 27800 VIA FELIZ (#21224 AND #21225) FROM: Sofia Mangalam, Planning Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council approves resolution for an extension of the construction time limit for a new residence and accessory dwelling unit (ADU) located at 27800 Via Feliz.

BACKGROUND
On July 6, 2017, the Planning Commission approved a Site Development permit for a new residence at 27800 Via Feliz. Subsequent to that, the applicant applied for a building permit for a new residence (building permit #21224) and an ADU (building permit #21225) on January 25, 2018. The building permit was issued on May 01, 2018 and there were a few revisions to the permit. The permits expired on September 18, 2022. However, the project needs more time for completion and the applicant is requesting permit extension until December 15, 2023 (see Attachment 2).

DISCUSSION
In February 2015, the Town adopted Ordinance 555 adding Chapter 10 – Construction Time Limits – to Title VIII of the Los Altos Hills Municipal Code, establishing reasonable time limits on the duration of new construction projects based on the value of the project as included in Table 1.

Table 1: Time for construction completion
Estimated Value of Project ($) Construction Time Limit
$0 to $250,000 18 months
$250,001 to $500,000 24 months
$500,001 to $1,000,000 30 months
$1,000,001 and over 36 months
It also included provisions for extension of construction limit in the event a project has not passed a final inspection in the allotted time period. Under the provision, the applicant/owner may be entitled to up to two (2), six (6) month extensions to complete the work and beyond these extensions, time limits can only be authorized by the City Council. Thus, this item has been brought to the attention of the City Council.

S.M.

P.P.

Item 7B Attachment 2

Staff Report to the City Council Page 2
Extension of the Construction Time Limit
January 24, 2023
The building permit for the new residence was issued on May 01, 2018, and expired on September 18, 2022. The applicant is requesting an extension until December 15, 2023, to complete the construction. The applicant has cited reasons for delays, as included in Attachment 2.

Per section 8-10.06 Construction completion deposit of the Municipal Code, the applicant is required to pay a refundable construction completion deposit in an amount equal to the lesser of ten (10) percent of the estimated cost to complete the project or $50,000. The deposit is retained until the final inspection is completed, and if the project fails to be completed in a timely manner, penalties may be deducted from the construction completion deposit as included in Table 2:

Table 2: Penalty for failure to comply with construction time limits Time from Permit Expiration Penalty
0 to 30 days $0.00
31st day through the 60th day $400.00 per day
61st day through the 120th day $600.00 per day
121st day and every day thereafter $1,000.00 per day up to a maximum penalty of $250,000.00
If this request for extension is granted, the applicant will have until December 15, 2023, to complete the construction.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.” 2022 CITY COUNCIL STRATEGIC PRIORITIES
This is not part of the 2022 City Council Strategic Priorities

FISCAL IMPACT
There is no fiscal impact for the extension of the construction limit except for staff time writing this staff report. The applicant has paid $180 for permit extension and will pay $50,000 construction completion deposit upon granting of this extension. The deposit is retained until the final inspection is completed and if the project fails to be completed in a timely manner, penalties may be deducted from the construction completion deposit.

ATTACHMENT

1. Resolution

2. Applicant’s letter

Resolution -23 Page 1
RESOLUTION ___-23

RESOLUTION APPROVING AN EXTENSION OF THE CONSTRUCTION TIME

LIMIT FOR A NEW RESIDENCE AND ACCESSORY DWELLING UNIT UNDER CONSTRUCTION AT 27800 VIA FELIZ (#21224 AND #21225)
WHEREAS, the City Council of the Town of Los Altos Hills (“Town”) adopted Ordinance 555 adding Chapter 10 – Construction Time Limits – to Title VIII of the Los Altos Hills Municipal Code, establishing reasonable time limits on the duration of new construction projects based on the value of the project; and
WHEREAS, the Chapter 10 – Construction Time Limits of the Municipal Code included provisions for extension of construction limit in the event a project has not passed a final inspection in the allotted time period and the applicant/owner may be entitled to up to two (2), six (6) month extensions to complete the work; and
WHEREAS, any further construction time limit extensions can only be authorized by the City Council; and
WHEREAS, the building permits #21224 and #21225 for new residence and accessory dwelling unit (ADU) was issued on May 01, 2018, and expired on September 18, 2022. The applicant is requesting a construction time limit extension to December 15, 2023, to complete the construction; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills approves the extension of the construction time limit to December 15, 2023, to complete the construction of a new basement and ADU at 24250 Hillview Road (#21224 and #21225).

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 24th day of January 2023, by the following vote:

Attachment 1

Resolution -23 Page 2
AYES:

NOES:

ABSTAIN:

ABSENT:

By: _____________________________
Linda Swan, Mayor
ATTEST:
___________________________
Deborah Padovan, City Clerk

Majid Ghafary
Redhorse Constructors
36 Professional Center Parkway
San Rafael, CA 94903
Tow of Los Altos Hills.

Planning and Building Department
26379 Fremont Road
Los Altos Hills, CA 94022
1/09/2023
Request for Permit Extension
To whom it may concerns:

I am writing this letter on behalf of the project team at 27800 Via Feliz and the Owner of the project to request extension on all issued permit for 27800 Vial Feliz project. The project is progressing very well and the job site has been heavily active during the course of construction and will remain fully operational until project completion.

At the early stages of the project, the scope of the project changed. There were delays imposed by permit revisions, Fire Department H25 load requirement during steel fabrication, added Fire Hydrant to the project and other factors such as the added ADU permit required. These factors resulted in addition of time to the projected timeline and slower progress than planned.

Then at the beginning of pandemic we had the majority of the job site mandatorily closed for as long as 2 months and as short as a few days that severely impacted the project. The productivity decreed significantly due to limited staffing based on the work space considerations as a result of the allowable social distancing parameters. Supply chain issues became apparent as material purchased overseas for the project were delayed by over a year. Our window manufacturer experienced multiple Covid breakouts and suffered raw material supply, which resulted in delivery of the first package by more than 8 months past the original schedule timeline.

The same pattern impacted other trades and vendors and as a result the project was faced with substantial delays.

PG&E has made few revisions to their requirements. Due to the size of the project service main – 1600 AMP, PG&E needs to run a new service line form the Page Mill to the site. PG&E Electrical work is expected to be completed by the summer and therefore some aspect of the project that can only be completed with permanent power connection will also be delayed until that time.

In 2021 it was known to us that the project would be extended beyond the allowable permit extensions.

In an attempt to be proactive we reached out to Zack Dahl – Planning Director at the time and informed him about our forecast on the project schedule. We were told to wait until the end of the extension to formally request the permit extension.

As mentioned earlier, the project is moving forward with a good pace and it is our intention as well as our client’s desire to complete the project as soon as possible. However, realistically we see that the project would be completed in Dec 2023. As a result, we would like to request a permit extension until Dec 15 – 2023. If required, we would be happy to host a walkthrough to show the project progress and the volume of the work that the project is needing or schedule a meeting with you and your team to discuss the project.

Please inform us of the required next steps I order to extent the permit timeline.

Best Regards,
Majid Ghafary

§ 8-10.04. Construction completion time limit guidelines.

New Dwellings and Remodels with Additions. Except where a longer time period is approved pursuant to Section 8-10.05, the maximum time for completion of approved new dwellings or remodels with additions, following issuance of the building permit, shall not exceed the following time limits listed in Table 1:

TABLE 1 New Dwellings and Remodels with Additions
Estimated Value of Project ($) Construction Time Limit
$0 to $250,000 18 months
$250,001 to $500,000 24 months
$500,001 to $1,000,000 30 months
$1,000,001 and over 36 months
All Other Construction Projects. Except where a longer time period is approved pursuant to Section 8-10.05, the maximum time for completion of all other applicable construction projects (e.g., remodels, alterations, modifications, repairs, new construction of accessory structures, etc.), following issuance of the building permit, shall not exceed the following time limits listed in Table 2:

TABLE 2 All Other Construction Projects
Estimated Value of Project ($) Construction Time Limit
$0 to $100,000 12 months
$100,001 to $250,000 18 months
$250,001 to $500,000 24 months
$500,001 and over 30 months
The construction time limit period shall commence on the date the building permit is issued.

The time limits stated in Tables 1 and 2 are the maximum time limits allowed and lesser time periods may be allocated to a project depending on the status of previously issued building permits or code enforcement actions.

Every building permit issued by the Town under the provisions of the building code shall expire and automatically become null and void upon reaching the construction time limit unless a time extension is granted under Section 8-10.05. Said time extension shall be granted prior to the expiration of the building permit.
(§ 1, Ord. 555, eff. February 15, 2015)
§ 8-10.05. Extension of construction time limit.

In the event a project has not passed a final inspection in the allotted time period as prescribed by Table 1 or Table 2 under Section 8-10.04, the applicant/owner may be entitled to up to two, Town of Los Altos Hills, CA
Downloaded from https://ecode360.com/LO4964 on 2024-11-07 Item 7B Attachment 3

six month extensions to complete the work. An application for an extension of the construction time limit shall be submitted at least 14 days prior to the expiration of the time limit period and shall be accompanied by a written explanation of the reasons for the requested extension and a fee, as established by City Council resolution. If the Building Official, upon review of the application, grants an extension, the additional six month extension period shall start from the date of the original time limit expiration or the most recent extension expiration date. A construction completion deposit shall be required pursuant to Section 8-10.06 prior to the granting of the time extension.

Time limits shall not be increased through the issuance of subsequent building permits for the same project or for modifications to the original permit unless authorized by the City Council. (§ 1, Ord. 555, eff. February 15, 2015)
§ 8-10.06. Construction completion deposit.

Upon reaching the construction time limit set pursuant to Section 8-10.04, if a final certificate of occupancy has not been issued or final building inspection made, the property owner or representative shall deliver to the Building Department a refundable construction completion deposit (in cash or other security instrument acceptable to the Town and valid for a minimum period of two years) in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000. The deposit shall be retained until the final inspection is completed. Should penalties accrue due to failure to complete the project within the time limits granted, said penalties may be deducted from the construction completion deposit.

If a building permit issued prior to the date of adoption of the construction time limit ordinance expires, the property owner or representative shall deliver to the Building Department a construction completion deposit prior to the issuance of a new building permit for that project. (§ 1, Ord. 555, eff. February 15, 2015)
Town of Los Altos Hills, CA
§ 8-10.05 § 8-10.06
Downloaded from https://ecode360.com/LO4964 on 2024-11-07

LIST OF INSPECTIONS
SEQ

ID SCHEDULED DATE COMPLETED DATE TYPE INSPECTOR RESULT REMARKS 5/4/2018 10:30
AM 5/4/2018 TEMPORARY POWER POLE Unassigned CORRECTIONS Notes:
1) All circuit breakers must be labeled.
2) All on grade conduit must be secured.
3) Type SOOW feeder cable not permitted on ground per CEC 590.4 (J). 5/11/2018 1:30
PM 5/11/2018 TEMPORARY POWER POLE Unassigned PASS
Notes:
8/30/2018 9:30
AM 8/30/2018 PIERS ROBERT JOHNSON PASS
Notes:

Engineer of record report, soils report, and special inspector on site before placement of concrete.14 Piers (Grand total) per page S5.2 detail number 9Total of six at 7' detail and total of eight at 5' detail. 9/6/2018 9:00
AM 9/6/2018 PIERS ROBERT JOHNSON PASS
Notes:
33 piers
9/11/2018 9:00
AM 9/11/2018 PIERS ROBERT JOHNSON
Notes:
20 piers at main house 7 piers at pool house, pass inspection. 9/19/2018 9:00
AM 9/19/2018 PIERS ROBERT JOHNSON PASS
Notes:
23 piers pass inspection at main house perimeter East side wall.

Permit Number: 21224
Site Address: 27800 VIA FELIZ
City, State Zip Code: LOS ALTOS HILLS, CA 94022
Applied: 1/25/2018 Approved: 4/10/2018
Issued: 5/1/2018
Parent Permit:

Parent Project:

Applicant: <NONE>
Owner: CHELBXEIAH DELLC
Contractor: REDHORSE CONDTRUCTOS LLC
Description: NEW MAIN RESIDENCE
Finaled:

Status: ISSUED
Details:

NEW VALUATION IS NEEDED
Printed: Friday, 10 January, 2025 1 of 14
Permit Inspections
Town of Los Altos Hills
Item 7B Attachment 4

10/9/2018 9:30
AM 10/9/2018 GRADE BEAMS ROBERT JOHNSON PASS
Notes:
10/25/2018 9:30
AM 10/25/2018 SLAB STEEL ROBERT JOHNSON PARTIAL
Notes:

Garage lift, sump, cold plunge, OK to place concrete.Permit number 21224 11/2/2018 1:30
PM 11/2/2018 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:

Under slab plumbing from nine line to nineteen line. Permit number 21224.Main house ejector pit, cold plunge, and pool house ejector pit, steel for walls pass inspection.
11/2/2018 1:30
PM 11/2/2018 UNDERGROUND SEWER
ROBERT

JOHNSON PARTIAL
Notes:

Under slab plumbing from nine line to nineteen line.Main house ejector pit, cold plunge, and pool house ejector pit, steel for walls pass inspection. 11/6/2018 1:00
PM 11/6/2018 ROUGH PLUMBING
ROBERT

JOHNSON PASS
Notes:

Main house under slab plumbing passes.
12/5/2018 1:00
PM 12/5/2018 ROUGH PLUMBING
ROBERT

JOHNSON PARTIAL
Notes:

Main residence, master wing Two 3"inch, one 4" schedule 40 PVC sewer lines under slab and under grade beams are acceptable contractor may cover and proceed. Permit number 21224
1/9/2019 1:00
PM 1/9/2019 SLAB STEEL ROBERT JOHNSON PARTIAL
Notes:

Master wing slab steel is acceptable contractor may proceed.Engineer of record letter of acceptance is acceptable. 2/5/2019 9:30
AM 2/5/2019 UNDERSLAB PLUMBING
ROBERT

JOHNSON PARTIAL
Notes:

Lower level slab steel passes inspection from K line to B line and from 4 line to 17 line , pending EOR letter of acceptance. See job plans for blue highlighted section with inspectors initials and today's date.Support protect conduit.Complete plumbing installation and test.OK to place concrete after above corrections have been verified.
2/5/2019 9:00
AM 2/5/2019 SLAB STEEL ROBERT JOHNSON PARTIAL
Notes:

EOR letter needed.Complete and test plumbing.
2/6/2019 9:30
AM 2/6/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Corrections from yesterday have been fixed, inspected, and approved. Contractor may place concrete.

Printed: Friday, 10 January, 2025 2 of 14
Permit Inspections
Town of Los Altos Hills

2/6/2019 9:30
AM 2/6/2019 UNDERSLAB PLUMBING
ROBERT

JOHNSON PASS
Notes:

OK to place concrete.Corrections from yesterday have been fixed, inspected, and approved. 2/22/2019 1:30
PM 2/22/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:

Per detail 12 page S5.1OK to proceed, at elevator pit retaining walls. 4/1/2019 1:00
PM 4/1/2019 ROUGH MECHANICAL
ROBERT

JOHNSON NOT READY
Notes:
4/1/2019 1:00
PM 4/1/2019 ROUGH PLUMBING
ROBERT

JOHNSON PARTIAL
Notes:
4/1/2019 1:00
PM 4/1/2019 SLAB STEEL ROBERT JOHNSON PARTIAL
Notes:

OK to place concrete between line I, lines B, line ONE and line 7. Pending engineer of record letter of acceptance. 5/9/2019 2:00
PM 5/9/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:

Slab, walls,steel reinforcement, inspection.

Upper Mat slab at main house and retaining walls perimeter pass inspection pending engineer of record letter of acceptance and rough plumbing/electrical completion #21224. 27800 Via Feliz
5/13/2019 1:00
PM 5/13/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:
5/13/2019 1:00
PM 5/13/2019 ROUGH ELECTRICAL
ROBERT

JOHNSON PASS
Notes:
5/13/2019 1:00
PM 5/13/2019 ROUGH PLUMBING
ROBERT

JOHNSON PASS
Notes:
5/13/2019 1:00
PM 5/13/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:

OK to place concrete at lower level mat slab between line 19, line 2 and line N, line G.

Printed: Friday, 10 January, 2025 3 of 14
Permit Inspections
Town of Los Altos Hills

5/14/2019 5/14/2019 FOUNDATION
STEEL
ROBERT

JOHNSON PASS
Notes:

Site visit concrete placement inspection was done on 5-14-19, for area inspected yesterday.

Batch tag from concrete truck was within acceptable parameters.

Verbal approval from special inspector was accepted.

RJ reviewed concrete placement with concrete pump operator who reported good conditions. 5/28/2019 10:30
AM 5/28/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

B and line 16 to line D and line 1 retaining wall rebar passes inspection pending engineer record approval letter, and special inspection approval letter. 6/3/2019 6/3/2019 RETAINING WALL
REBAR
ROBERT

JOHNSON PASS
Notes:

Embeds on basement wall from South wall of garage (Grid 1 ) continuing up the East side of the basement and over to the theater wall on ( Grid 15.) 6/14/2019 10:00
AM 6/14/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Pending EOR report, at phase 2 basement retaining walls. 6/18/2019 1:00
PM 6/18/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Inbeds, hold downs, and anchor bolts of Previously inspected walls that were doubled up pass. 6/25/2019 6/25/2019 PIERS ROBERT

JOHNSON PASS
Notes:
21224# permit number
27800 via filez
Grounding electrode “Ufer” conductor placed in pier is acceptable.

OK to place concrete at right side of garage pier, total of one, pending soils report. 6/26/2019 10:30
AM 6/26/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Complete waterproofing and doubling up of the forms. OK to place concrete at garage vestibule, approximately 10 foot lift only. 7/1/2019 1:00
PM 7/1/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:
7/1/2019 1:00
PM 7/1/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Location, "Loggia" between O line and N line and between 7 Line and 13 line, slab steel, and Rebar for retaining walls connected into slab pass inspection pending EOR report.

Printed: Friday, 10 January, 2025 4 of 14
Permit Inspections
Town of Los Altos Hills

7/22/2019 7/22/2019 UNDERGROUND

ELECTRIC
ROBERT

JOHNSON PASS
Notes:

Underground electrical from main house to pool house passes inspection. 7/23/2019 1:30
PM 7/23/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Sound wall and walls by garage, each side of entry.#21224 7/26/2019 1:00
PM 7/26/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Garage lentil planter, per page S5.3 detail number nine, is acceptable and passes inspection pending EOR letter of acceptance. 8/14/2019 9:30
AM 8/14/2019 FOUNDATION STEEL
ROBERT

JOHNSON PASS
Notes:

Upper mat slab passes inspection pending engineer of record letter acceptance. 21224 8/23/2019 9:00
AM 8/23/2019 RETAINING WALL REBAR CSG INSPECTOR PASS CSG Juan Serrano (650) 436-2537 Notes:

1.) Retaining Wall steel: APPROVED
Retaining wall schedule W-5. Per approved plans and detail 3/S5.2 Located ALONG Grid Lines N - O / 13 ... OK

2.) Slab/Steel: APPROVED
Mechanical Vault slab pre pour located within Grid Lines N - K / 1.1 - 2 ... OK Both pending SE & Special Inspections Reports

READY TO POUR
8/29/2019 10:00
AM 8/29/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Per page as5.2 detail one, three, five, retaining wall rebar passes at West elevation lower level, pending EOR report. 9/23/2019 3:00
PM 9/23/2019 PIERS Unassigned PASS
Notes:
9 piers and cages @ loggia rm soil report on site
10/24/2019 10:30
AM 10/24/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Eastern side wall per page S2.05 detail page S5.2 number nine, retaining wall rebar passes inspection pending engineer letter of acceptance before placement of concrete.
11/7/2019 11:30
AM 11/7/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Per page S2.0 1C, detail 8B&A page S5.3 , approved plans call for rebar at 12 inches on center contractor has installed at 9 inches on center, location between 12 and 7 line and H and E line, passes inspection pending engineer of record letter of acceptance.

Printed: Friday, 10 January, 2025 5 of 14
Permit Inspections
Town of Los Altos Hills

11/12/2019 1:00
PM 11/12/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

From page S2.02E requiring details four, five and six page S5.4, detail six and eight from page S5.7, detail four and five from page S7.3 and detail number 12 from page S7.4, slab steel rebar on cue decking passes inspection pending engineer of record letter of acceptance. 12/2/2019 1:30
PM 12/2/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Loggia site walls perpendicular to the building, at control line O, and 5 through 13, per page S2.01 pass. Managers Terrace wall on line 2 and N through J, per S2.01F, pass. Per Standard stair detail 11 page S5.1, East site wall stairs pass inspection. EOR letter is acceptable. 1/21/2020 9:00
AM 1/21/2020 INTERIOR LATH ROBERT JOHNSON PASS
Notes:

I-beams structural connections to concrete at basement ceiling supporting first floor have passed inspection. Pan decking, structural 4" x 4" wire mesh, Nelson studs, forms, and curbs pass inspection for all first floor. Structural engineer of record and special inspection reports are acceptable. Contractor may place concrete.
2/6/2020 11:30
AM 2/6/2020 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Slab steel and planter rebar including reflecting pond/pool rebar exceeds plans, both in size of rebar which is greater than the plans call for and in spacing of the rebar which is closer than the plans call for. 2/19/2020 10:00
AM 2/19/2020 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Slab steel passes per page S5.5 detail 8, at ground floor bathroom, (E) Slab to (E) Slab, behind reflecting pool. 2/19/2020 2/19/2020 SLAB STEEL ROBERT

JOHNSON PASS
Notes:

Slab steel passes per page S5.5 detail 8, at ground floor bathroom, (E) slab to (E) Slab, behind reflecting pool. 2/20/2020 10:00
AM 2/20/2020 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:
passed yesterday
3/16/2020 9:00
AM 3/16/2020 RETAINING WALL REBAR
ROBERT

JOHNSON NOT READY
Notes:

Canceled due to rain
5/13/2020 01:00
PM 5/14/2020 FOUNDATION ROBERT JOHNSON PARTIAL
Notes:

Concrete - in progress
5/19/2020 11:30
AM 5/19/2020 PIERS ROBERT JOHNSON PASS
Notes:
15 piers with EOR, soils report and Special inspection report, pass inspection.

Printed: Friday, 10 January, 2025 6 of 14
Permit Inspections
Town of Los Altos Hills

6/8/2020 01:00
PM 6/8/2020 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Double mat structural slab reinforcement and dowels for planter area at entrance driveway that is south of garage, passes inspection. EOR letter, approved.Ok to place concrete.
7/6/2020 09:00
AM 7/8/2020 SLAB STEEL ROBERT JOHNSON NOT READY
Notes:

Canceled
7/6/2020 7/6/2020 RETAINING WALL
REBAR
ROBERT

JOHNSON PASS
Notes:

Retaining wall rebar in Driveway motor court planters pass inspection pending EOR letter of approval. 7/9/2020 02:30
PM 7/9/2020 UNDERGROUND SEWER
ROBERT

JOHNSON PARTIAL
Notes:
300 feet HDPE4 inch building sewer from street passes inspection.Remaining portion to be tested tomorrow. 7/10/2020 09:30
AM 7/10/2020 UNDERGROUND SEWER
ROBERT

JOHNSON PASS
Notes:

Trenchless camera inspection and water test with 4"inch HDPE building sewer from house to street passes inspection.Before final: 1. Back fill holes, 2.

Install G 5 yard boxes " Christie boxes", 3. Attach a label to each cleanout body with property address and distance to downstream clean out. 8/14/2020 02:30
PM 8/14/2020 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Pedestal pad footing for lower level noted on plants as entry stairs, passes inspection. 8/21/2020 11:00
AM 8/21/2020 RETAINING WALL REBAR CSG INSPECTOR PARTIAL Juan Serrano CSG Notes:

Retaining wall rebar: APPROVED

1.) 11 Piers set in drilled holes (Geo Tech observed and SE appoved) located at upper motor court planter wall and water feature. Per approved plans.

2.) 10 Piers set in drilled holes (Geo Tech observed and SE approved) located at the "LOGGIA," area. OK to pour. 9/2/2020 09:30
AM 9/2/2020 EXTERIOR SHEAR WALL HOLDOWNS
ROBERT

JOHNSON PASS
Notes:

Shim gaps in framing, repair or replace bottom plate where over drilling at hold downs, epoxy is acceptable as a repair in PT bottom plate, And exterior sheer passes inspection pending EOR letter of approval. OK to cover as soon as engineer approves. 9/16/2020 09:00
AM 9/16/2020 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Driveway retaining wall and upper motor court retaining wall pass inspection OK to place concrete. 9/29/2020 09:00
AM 9/29/2020 ROUGH FRAME ROBERT JOHNSON PARTIAL
Notes:

Printed: Friday, 10 January, 2025 7 of 14
Permit Inspections
Town of Los Altos Hills

9/29/2020 09:00
AM 9/29/2020 ROOF NAILING ROBERT JOHNSON PARTIAL
Notes:

Add shims and nails were needed, due to location shims and nails are accessible to be seen from inside the structure at a future inspection. OK to cover/proceed at recessed solar panel roofing locations, pending engineer of record letter of approval. 10/6/2020 2:00
PM 10/6/2020 PIERS ROBERT JOHNSON PASS
Notes:

South driveway retaining wall Piers total of seven pass inspection. Special inspection report, soils report, and engineer of record letter of acceptance have been provided by the contractor and collected by the building inspector. permit number 21224 10/29/2020 02:00
PM 11/3/2020 ROUGH FRAME ROBERT JOHNSON PARTIAL
Notes:

Verify installation of strong walls/hardy frame walls are acceptable with structural engineer. Roof nailing is 98% complete and acceptable please call for inspection of roof cricket. OK to cover all roof except at cricket. First floor rough framing passes inspection. Lower West Terrace south wall at left side of driveway entrance retaining wall rebar passes inspection. OK to place concrete. 12/10/2020 09:00
AM 12/10/2020 ROUGH ALL TRADES
ROBERT

JOHNSON PASS
Notes:

Lower level MEP inspection, Recommend underfloor humidity sensor with interconnecting exhaust, recommend intake humidity sensor that can shut off the intake air if humidity is too high on the exterior, duct leakage test before covering strongly recommended, welding certification of person doing the welding required for all welded pipe in before final, no unions permitted, other than at gas meter and at equipment, flange or left right nipple and coupling are acceptable, gas pressure test required before covering, and contractor may install insulation. Rough all trades passes pending above corrections and letter of acceptance from engineer of record. 12/21/2020 10:00
AM 12/21/2020 GAS PRESSURE TEST
ROBERT

JOHNSON PARTIAL
Notes:
2/9/2021 11:30
AM 2/9/2021 ROOF NAILING ROBERT JOHNSON PASS
Notes:

Roof nail at breezeway and waterproofing for recessed solar panels passes inspection. 3/19/2021 11:30
AM 3/19/2021 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Lower west Terrace wall & floor rebar "extension of Terrace supplemental Concrete" pending engineer of record letter of approval with clarification drawings (SK) wet stamped and signed.
3/25/2021 10:00
AM 3/25/2021 PIERS ROBERT JOHNSON PASS
Notes:
18 piers at pool pass inspection including soils report and special inspection report for rebar. 4/7/2021 11:30
AM 4/7/2021 FOUNDATION STEEL
ROBERT

JOHNSON PASS
Notes:

Motor court water feature retaining wall rebar and stairs pass inspection. Please provide pictures of nosing rebar at the three stairs, before placing concrete. Structural engineer of record letter of acceptance collected. Epoxy special inspection provided.

Printed: Friday, 10 January, 2025 8 of 14
Permit Inspections
Town of Los Altos Hills

8/13/2021 8/13/2021 ROUGH FRAME ROBERT

JOHNSON PASS
Notes:

Per video, still photos, and site visit lower level, total of six sheet metal stud walls are acceptable and pass inspection pending letter of approval from special inspector. Permit number 21224
2/3/2022 08:00
AM 2/3/2022 ROUGH ALL TRADES
ROBERT
JOHNSON PARTIAL Live
Notes:
25% hydraulic underfloor heating passes inspection and is approved to install lightweight concrete. Hydronic piping details have been accepted and approved by the town. Please stop by the town hall to pick up the job copy at your earliest convenience. 3/17/2022 9:30
AM 3/17/2022 ROUGH ALL TRADES CSG INSPECTOR PARTIAL Live - Babak Madani Notes:

Walked through portions of the house to gain familiarity with the project. Saw mechanical room, portions of up stairs including master bathroom (rough plumbing/electrical) ok. Previous inspector Robert Johnson inspected most of the existing MEPS and all the frame currently in place. Moving forward inspections will be logged in as sections and marked off on digital plan set to insure proper documented inspections.

Elechttp://lahtrakit/TRAKiT/images/btnSave_up.pngtrical ok. 4/25/2022 10:00
AM 4/25/2022 ROUGH ALL TRADES CSG INSPECTOR PARTIAL Live - Babak Madani Notes:

Master bath, Master sitting and Master bedroom rough electrical and plumbing good. Framing to be inspected 5/2/22. 5/9/2022 9:00
AM 5/10/2022 ROUGH ALL TRADES CSG INSPECTOR PARTIAL Live Babak Notes:

Main level MEPs ok.
5/16/2022 9:00
AM 5/16/2022 ROUGH ALL TRADES CSG INSPECTOR PARTIAL Live Babak Notes:

Lower Level MEPs - ok
5/27/2022 5/27/2022 UNDERGROUND
SEWER CSG INSPECTOR PARTIAL Live Babak
Notes:
3" lines exiting Main house and entering into 4" line ok. Back flow valve in place before final clean out where pumped sewage will be pumped to. 2" pumped pipes not in place yet.
6/2/2022 6/2/2022 UNDERGROUND
SEWER CSG INSPECTOR PARTIAL Live Babak
Notes:

Forced 2" sewer line coming from grease trap ok.
6/17/2022 6/17/2022 UNDERFLOOR
PLUMBING CSG INSPECTOR PARTIAL Live Babak
Notes:

Plumbing for water features needs to have pressure reset. conduit looks good, surge tank ok. 6/20/2022 6/20/2022 UNDERSLAB
PLUMBING CSG INSPECTOR NOT READY Live Babak
Notes:

Printed: Friday, 10 January, 2025 9 of 14
Permit Inspections
Town of Los Altos Hills

6/28/2022 6/28/2022 UNDERFLOOR
PLUMBING CSG INSPECTOR PASS Live - PM
Notes:
water feature plumbing ok to back fill
7/12/2022 7/12/2022 ROUGH

MECHANICAL CSG INSPECTOR PASS LIVE - AM
Notes:
condenser units lines under pressure 1,2,3,4,6,7,10 deatils M2.A M2.C 7/12/2022 7/12/2022 UNDERFLOOR
PLUMBING CSG INSPECTOR PASS Live - AM
Notes:

Radinat heat tubbing for kitchen,living room, library,west gallery 8/10/2022 8/11/2022 DRYWALL
NAIL/SCREWS CSG INSPECTOR PARTIAL Live Babak
Notes:

Ceiling 1st layer drywall in below locations passes inspection.

Master bedroom, Master sitting room, Master bathroom, Master closet (his/hers) Bedroom 1 + Bathroom
Bedroom 2 + Bathroom
Guest Bedroom
12/15/2022 12/15/2022 SITE COMPLIANCE CSG INSPECTOR PASS Live Babak Notes:

DISCUSSED CONSTRUCTION TIME LIMITS WITH CONTRACTOR. ROUGHLY 85% DONE. SOME DRYWALL LEFT AND FINISHES. 12/21/2022 12/22/2022 ROUGH
ELECTRICAL CSG INSPECTOR PARTIAL Live Babak
Notes:

BASEMENT PARTIAL FOR MEPS - STILL HAVE SOME HVAC AND ELECTRICAL BOXES TO MAKE UP. 1/4/2023 1/5/2023 ROUGH
ELECTRICAL CSG INSPECTOR PARTIAL Live Babak
Notes:

BASEMENT HALLWAY CEILINGS OK TO DRYWALL
1/9/2023 1/9/2023 ROUGH ALL
TRADES CSG INSPECTOR PARTIAL Live Babak
Notes:

MEPs IN THEATRE/BILLIARD ROOM/GAME ROOM - OK TO DRY WALL. 1/9/2023 1/9/2023 DRYWALL
NAIL/SCREWS CSG INSPECTOR PARTIAL Live Babak
Notes:

DRYWALL SCREWS IN BATHROOMS AND SHOWERS - OK TO COVER WITH LATH. 1/18/2023 1/18/2023 SHOWER PAN CSG INSPECTOR PARTIAL Live Babak Notes:

BATHROOM #2 AND GUEST BATHROOM SHOWER PAN - PASS
Printed: Friday, 10 January, 2025 10 of 14
Permit Inspections
Town of Los Altos Hills

3/20/2023 3/20/2023 ROUGH ALL
TRADES CSG INSPECTOR PARTIAL Live Babak
Notes:

MEPs in lower level Game room, gym, spa area and electrical room - needs to make sure straps on plumbing has proper material to not have dissimilar metals touching, metal electrical boxes require ground screws. 3/29/2023 3/29/2023 ROUGH
MECHANICAL CSG INSPECTOR NOT READY Live Babak
Notes:
3/29/2023 3/29/2023 ROUGH HYDRO CSG INSPECTOR NOT READY Live - PM Notes:
3/30/2023 3/30/2023 ROUGH HYDRO CSG INSPECTOR PASS Live Babak Notes:

BASEMENT HYDRO FLOORING - PASS
4/20/2023 4/20/2023 UNDERGROUND
WATER CSG INSPECTOR PARTIAL Live Babak
Notes:
trench and water line from backflow pressure reducer up until retaining wall stairway ok to backfill up until this point. Needs to complete trench, connect and pressure test.
5/22/2023 5/22/2023 UNDERGROUND
WATER CSG INSPECTOR PASS Live Babak
Notes:
6/1/2023 6/1/2023 UNDERGROUND
GAS CSG INSPECTOR PASS Live Babak
Notes:
from meter to mechanical room under pool house.
6/7/2023 6/7/2023 UNDERGROUND
GAS CSG INSPECTOR PASS Live Babak
Notes:
line running from rough meter location to mechanical enclosure and line splitting off to mechanical room in basement/garage of main house. Under test at 15 PSI for 10 minutes.
10/12/2023 10/12/2023 FOUNDATION
STEEL CSG INSPECTOR PARTIAL Live steve
Notes:

Driveway retaining wall
11/22/2023 10:00
AM 11/22/2023 FOUNDATION STEEL

BABAK MADANI
CSG PASS Live - AM
Notes:

Avila ct driveway entrance rebar
12/5/2023 10:30
AM 12/5/2023 SHOWER PAN BABAK MADANI CSG PASS AM Josh 415-521-0656 Notes:

Guest house
Printed: Friday, 10 January, 2025 11 of 14
Permit Inspections
Town of Los Altos Hills

12/11/2023 2:00
PM 12/11/2023 ELECTRICAL METER RELEASE

BABAK MADANI

CSG NOT READY
Notes:
1/2/2024 1/3/2024
634 BLD ELECTRIC
METER

AUTHORIZATION

BABAK MADANI

CSG PASS
Notes:
1/8/2024 PM 1/8/2024 610 BLD

FOUNDATION

BABAK MADANI
CSG PASS PM Josh 415-521-0656
Notes:
3:00 pm
footing for retaining wall at gravel parking lot on Avilla side. pass 1/11/2024 AM 1/11/2024 610 BLD

FOUNDATION

BABAK MADANI
CSG PASS am 415-521-0656
Notes:
horizontals and verticals for retaining wall at gravel parking lot. (Chris Inspected) 2/14/2024 08:00
AM 2/14/2024 611 BLD SLAB Chris Brown PASS AM Josh 415-521-0656 Notes:

Left side at entry retaining wall
2/21/2024 01:00
PM 2/21/2024 629 BLD TUB SHOWER PAN Chris Brown PARTIAL PM Josh 415-521-0656 Notes:

Staff bathroom shower pan passed. Shower pan at spa needs retesting 3/6/2024 PM 3/6/2024 610 BLD
FOUNDATION Chris Brown PASS
Notes:
4/2/2024 02:00
PM 4/2/2024 999 BUILDING FINAL** Chris Brown NOT READY $350 Due Notes:
4/10/2024 AM 4/10/2024 602 BLD
PROGRESS Chris Brown PASS Early AM site walls
Notes:

Site walls at entry
4/17/2024 AM 4/17/2024
631 BLD GAS
METER

AUTHORIZATION
Chris Brown PASS
Notes:
4/30/2024 AM 4/30/2024 999 BUILDING
FINAL** Chris Brown NOT READY
Notes:

Printed: Friday, 10 January, 2025 12 of 14
Permit Inspections
Town of Los Altos Hills

5/6/2024 PM 5/6/2024 999 BUILDING
FINAL** Chris Brown CANCELED
Notes:
5/14/2024 PM 5/14/2024 999 BUILDING
FINAL** Chris Brown NOT READY Josh 415-521-066 PM
Notes:
6/18/2024 PM 6/18/2024 999 BUILDING
FINAL** Chris Brown NOT READY PM Josh
Notes:
6/19/2024 6/19/2024 001 NOTES TO

INSPECTOR JAY BRADFORD CORRECTIONS
Notes:
correction requested prior to final:
1) City Council approval for permit extensions and any fees outstanding related to the Council action and the extension request must be paid to the town.
7/2/2024 PM 7/2/2024 999 BUILDING
FINAL** Chris Brown NOT READY PM Josh 415-521-0656
Notes:

Meeting for tco
8/12/2024 PM 8/12/2024 999 BUILDING
FINAL** Chris Brown CORRECTIONS PM Josh 415-521-0656 - main house Notes:

GFCI receptacle needed in bathroom Mirrors to be completedElevator doors to be installed fireplace hearth's to be completedOpen holes in walls to be addressed Main floor only has been inspected
8/22/2024 PM 8/22/2024 999 BUILDING
FINAL** Chris Brown PARTIAL PM Josh 415-521-0656 - main house Notes:
9/3/2024 PM 9/3/2024 999 BUILDING
FINAL** Chris Brown PARTIAL PM JOSH 415-521-0656
Notes:

Downstairs bathroom ok
9/16/2024 PM 9/16/2024 999 BUILDING
FINAL** Chris Brown PARTIAL am josh 415-521-0656
Notes:
main house
Garage and ADU OK
9/26/2024 PM 999 BUILDING
FINAL**
Building
Inspector CANCELED PM JOSH 415-521-0656
Notes:
day before cancellation
Printed: Friday, 10 January, 2025 13 of 14
Permit Inspections
Town of Los Altos Hills

10/3/2024 PM 10/3/2024 999 BUILDING
FINAL** Chris Brown PARTIAL PM JOSH 415-521-0656
Notes:
rescheduled few days before
10/7/2024 PM 6/18/2024 PM
801 PLN

TEMPORARY

OCCUPANCY

JONATHAN FOX PASS
Notes:

Planning & Engineering Requirements prior to TCO:
- Applicant to complete driveway. Planning & Engineering to return for inspection. - Applicant to submit drainage, setback, and height certification letters.

Planning & Engineering okay with TCO.
10/9/2024 AM 10/9/2024 999 BUILDING
FINAL** Chris Brown PARTIAL AM JOSH 415-521-0656
Notes:

TCO pass
11/19/2024 PM 11/19/2024 999 BUILDING
FINAL** Chris Brown PARTIAL pm josh 415-521-0656
Notes:

Last bathroom completed
12/19/2024 PM 12/23/2024 999 BUILDING
FINAL** Chris Brown CORRECTIONS PM RONAK 562-221-9944
Notes:

Printed: Friday, 10 January, 2025 14 of 14
Permit Inspections
Town of Los Altos Hills

LIST OF INSPECTIONS
SEQ

ID SCHEDULED DATE COMPLETED DATE TYPE INSPECTOR RESULT REMARKS 9/11/2018 9/11/2018 PIERS ROBERT

JOHNSON PASS
Notes:
20 piers at main house 7 piers at pool house, pass inspection. 9/19/2018 9:00
AM 9/19/2018 PIERS ROBERT JOHNSON PASS
Notes:
23 piers at main house, see permit number 21224.
10/9/2018 9:30
AM 10/9/2018 GRADE BEAMS ROBERT JOHNSON NOT READY
Notes:

Please provide a revision to the town of Los Altos Hills of structural changes and have the approved job copy onsite for inspection, before inspection.

Contractor requested email of report at
[email protected]
10/25/2018 9:30
AM 10/25/2018 SLAB STEEL ROBERT JOHNSON PARTIAL
Notes:

Ejector pit slab steal, OK to place concrete.Permit number 21225 11/2/2018 1:30
PM 11/2/2018 UNDERGROUND SEWER
ROBERT

JOHNSON PARTIAL
Notes:

Under slab plumbing from nine line to nineteen line main house. Permit number 21225Main house ejector pit, cold plunge, and pool house ejector pit, steel for walls pass inspection.
11/6/2018 1:00
PM 11/6/2018 ROUGH PLUMBING
ROBERT

JOHNSON NOT READY
Notes:
11/7/2018 8:30
AM 11/7/2018 ROUGH PLUMBING
ROBERT

JOHNSON PASS
Notes:

Pool house under slab DWV passes.

Permit Number: 21225
Site Address: 27800 VIA FELIZ
City, State Zip Code: LOS ALTOS HILLS, CA
Applied: 1/25/2018 Approved: 4/10/2018
Issued: 5/1/2018
Parent Permit:

Parent Project:

Applicant: <NONE>
Owner: CHELBXEIAH DELLC
Contractor: REDHORSE CONDTRUCTOS LLC
Description: POOL HOUSE Conversion to an ADU
Finaled:

Status: ISSUED
Details:

Printed: Tuesday, 14 January, 2025 1 of 4
Permit Inspections
Town of Los Altos Hills

11/7/2018 8:30
AM 11/7/2018 UNDERSLAB PLUMBING
ROBERT

JOHNSON PASS
Notes:

Pool house under slab DWV.
1/2/2019 1:00
PM 1/2/2019 ROUGH PLUMBING
ROBERT

JOHNSON PARTIAL
Notes:

In slab drain waste and vent need to be completed then tested and inspected. 1/2/2019 1:00
PM 1/2/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Slab steel passes pending engineer of record letter of acceptance.Permit number 21225 5/16/2019 9:30
AM 5/16/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Pool House retaining wall rebar is acceptable. Ok to double up forms. permit # 21225
27800 Via Feliz
5/28/2019 10:30
AM 5/28/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

B and line 16 to line D and line 1 retaining wall rebar passes inspection pending engineer record approval letter, and special inspection approval letter. 6/3/2019 2:00
PM 6/3/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PASS
Notes:

Pool house retaining wall rebar, passes.
7/23/2019 1:00
PM 7/23/2019 UNDERFLOOR ELECTRICAL
ROBERT

JOHNSON PASS
Notes:

Slab electrical.21225
7/23/2019 1:00
PM 7/23/2019 UNDERFLOOR MECHANICAL
ROBERT

JOHNSON PARTIAL
Notes:
7/23/2019 1:00
PM 7/23/2019 UNDERFLOOR FRAME
ROBERT

JOHNSON PARTIAL
Notes:
7/23/2019 1:00
PM 7/23/2019 UNDERFLOOR PLUMBING
ROBERT

JOHNSON PASS
Notes:
21225Thru penetrations
7/23/2019 1:00
PM 7/23/2019 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:

Slab steel.

Printed: Tuesday, 14 January, 2025 2 of 4
Permit Inspections
Town of Los Altos Hills

7/23/2019 1:00
PM 7/23/2019 SLAB STEEL ROBERT JOHNSON PASS
Notes:
21225Main level
8/14/2019 9:30
AM 8/14/2019 FOUNDATION STEEL
ROBERT

JOHNSON PASS
Notes:

Pool house planter curbs. 21225
2/11/2020 11:30
AM 2/11/2020 ROUGH PLUMBING
ROBERT

JOHNSON PASS
Notes:

Master bedroom under slab waste and vent, also 2 inch schedule 80 PVC water supply piping to reflecting pool embedded in slab. 7/20/2020 01:30
PM 7/20/2020 SLAB STEEL ROBERT JOHNSON PASS
Notes:

Slab under pool and equipment storage in front of pool equipment room W-3 23 to 25 line and "P" to "M" line Passes inspection. Engineer of record and special inspection reports collected and approved.
8/12/2020 02:00
PM 8/12/2020 RETAINING WALL REBAR
ROBERT

JOHNSON PARTIAL
Notes:

Permit number 21225, retaining wall, structural walls, & deck structural slab rebar passes inspection at pool house, pending engineer of record letter of acceptance.
1/5/2021 11:00
AM 1/5/2021 ROOF NAILING ROBERT JOHNSON NOT READY
Notes:

Canceled by contractor. Contractor requested next day inspection. 1/12/2021 11:00
AM 1/12/2021 ROOF NAILING ROBERT JOHNSON PASS
Notes:

Roof nail & straps pass inspection at pool house.
8/19/2022 8/19/2022 SHOWER PAN CSG INSPECTOR NOT READY Live - AM Notes:
8/23/2022 8/23/2022 SHOWER PAN CSG INSPECTOR PASS Live Babak Notes:
12/15/2022 12/15/2022 SITE COMPLIANCE CSG INSPECTOR PASS Live Babak Notes:

DISCUSSED CONSTRUCTION TIME LIMITS WITH CONTRACTOR
5/15/2023 5/15/2023 ROUGH FRAME CSG INSPECTOR PASS Live Babak Notes:
frame and meps for basement pool house -
5/22/2023 5/23/2023 ROUGH

INSULATION CSG INSPECTOR PARTIAL
Notes:

Printed: Tuesday, 14 January, 2025 3 of 4
Permit Inspections
Town of Los Altos Hills

12/5/2023 11:00
AM 12/5/2023 SHOWER PAN BABAK MADANI CSG PASS AM Josh 415-521-0656 Notes:

Printed: Tuesday, 14 January, 2025 4 of 4
Permit Inspections
Town of Los Altos Hills

ITEM 9B
TOWN OF LOS ALTOS HILLS January 29, 2025
Staff Report to the City Council
SUBJECT: FIRST YEAR UPDATE FOR TWO-YEAR CITY COUNCIL WORKPLAN FOR 2024-2025
FROM: Cody Einfalt, Deputy City Manager
APPROVED: Peter Pirnejad, City Manager
Please note that this staff report only discusses the process of updating the 2024-25 Workplan, which will being around 1:00PM on January 29, 2025.

Prior to this item being called, the City Council will be attending a Workshop for Effective Local Government Leaders from 9:00AM – 12:30 PM
RECOMMENDATION: That the City Council should:

Provide direction on the proposed updated to the 2024-2025 Workplan (see Attachment 1) BACKGROUND:

Assembling the 2024-25 Workplan
In order to accomplish the priorities of the Council in an orderly and effective manner the Town goes through a comprehensive goal-setting process followed by a budgeting exercise. For many years the Council has undertook a goal-setting process in January with feedback coming from the Council, Committees, and staff. This is a comprehensive and collaborative process that involved multiple stakeholders and ultimately the formation of a draft work-plan that reflects the priorities of the Council for the Town. Last year the Town adopted a two-year work plan (January 2024 – December 2025), and this year in January the Council will be working through a similar process to update the two-year workplan.

Staff would like to note that they received a suggestion from the Finance and Investment Committee to modify the Town’s priority setting process by implementing a rolling two-year plan.

Staff will consider this approach in future priority setting sessions.

The process of revising the two-year workplan begins with a review of the adopted workplan from the January 2024. A year ago, staff presented a proposed set of priorities that reflected the goals of the Planning Commission and the 12 other standing committees, the City Council, and staff.

The entire Workplan and attachments were presented to the Council on January 23, 2024, followed by the adopted Workplan presented to Council on February 15, 2024 (see Attachment 2). The

Staff Report Page 2
Mid Cycle Workplan Update 2024-2025
January 29, 2025
goals were reviewed by staff and prioritized prior to presenting them to the entire Council in a public meeting. By the end of the session the Council had received public input and eventually adopted a Workplan with modifications that represented the shared Council vision of what the staff should focus on throughout the upcoming two years.

Over the course of the 2024 calendar year the committees, Council, and staff were faced with new challenges and priorities that were accommodated through the year. In the end, the Council adopted some 63 projects as part of the 2024 Workplan as well as several additional projects that were added to the Workplan during the year. A lesson learned over the course of that effort was that the projects themselves took longer than anticipated due to disruptions such as staff turnover, competing priorities, new priorities, state mandates, natural disasters, and unforeseen events. This is one of the main reasons for the adoption of the two-year workplan.

Additionally, Staff observed in several prior Workplans that many projects that get identified every year take more than a single year to complete. This has led to multiple carryover items from one Workplan to the next. Therefore, assembling a two-year Workplan as opposed to setting the priorities for a single year can save time. Staff’s hope is that this shift in the Town’s goal setting process will reduce planning work for staff and better align with the Town’s goals that are set at the beginning of each year.

In 2024 the two-year Workplan adopted by the Council included a total of 63 key projects made up of 138 individual milestones. They included things such as adopting the housing element, decreasing the number of residential burglaries in Town, improving the Town’s permitting system, expanding broadband for residents, and more. A mid-year status update of those Workplan items was reviewed by the Council on July 18, 2024 (see Attachment 3).

Back in July we completed approximately 8 of the 63 Projects and 35 were in progress. By the end of 2024 we had completed 20 Projects and 27 are in progress.

Process of Updating the Two-Year workplan
To kick off updating the 2024-25 Workplan, staff re-engaged Dr. Frank Benest, ICMA Executive Leader, to review all the priorities from the existing workplan and discuss possible changes. In addition, we engaged Kevin Duggan from RPMG, an established and experienced public sector leader with deep experience dealing with Council and communities, to take this opportunity to help the council improve their governance. The ultimate goal of this portion of the agenda is to understand what the council needs from each other, what the council needs from the staff, and what the staff needs from the council to help drive more effective local governance. The second part of the retreat will be managed by staff and considers the needs of the Council, committees, and commission in our updated goals for 2025. Once adopted, the staff will use this document to update the two-year budget based on the goals.

Staff Report Page 3
Mid Cycle Workplan Update 2024-2025
January 29, 2025
The goal setting process started in September when staff asked the Committees for any updates they may want to make to the two-year plan. Five Committees responded to the request (EIC, EDPC, EPRC, FIC, and Pathways). In reviewing the list of projects, staff attempted to accommodate as many of the projects as we could with respect to staff constraints and capacity.

The committees have all had a chance to voice their perspective and have come to some level of consensus with the staff and the Council liaison.

Kevin Duggan followed up with one-on-one interviews in September (and on) with each of the Councilmembers to discuss their goals and objectives from the coming year. Town staff then went through an organized process, internally, to discuss existing projects in the two-year workplan and proposed additions they thought were needed and that could be accommodated given the available bandwidth. This involved two separate half-day retreats on October 1st and December 3 rd. By the
end of 2024 staff had assembled proposed updates to the workplan that considered mandates, carryover items from the 2024 calendar year, staff-identified priorities as well as current goals assembled from the Council, planning commission, and standing committees.

Understanding the Proposed Changes to the Workplan
The main body of the proposed Workplan is comprised of items either identified in Green (existing projects) or Blue (new projects being proposed). The matrix includes a range of data that will be reviewed in the staff presentation. It has enough perspective for the Council to discuss strategic direction and detail for staff to prioritize work and build a budget that anticipates the Council’s top priorities.

Staff is recommending the following new projects be added to the 2024-25 workplan. Below are the new projects:

Projects That Are Proposed To Add To Workplan (within capacity) • City Wide Survey – (Replacing the Community Development survey) – Staff will conduct a series of short Town-wide surveys that will cover a variety of topics of Town Hall operations. This project was initially suggested by Council and adapted to make the scope wider reaching.
• Town Website Redesign – Every two-year the Town is eligible for a free redesign of the Town’s website through the website hosting company CivicPlus. Now that Town Hall has the capacity, staff is suggesting redesigning the website for the first time in 6 years. • Expired Permit Management – Many permits within the Community Development Department need to go through a process of administering extensions. Staff is recommending this item be added to the workplan.

Staff Report Page 4
Mid Cycle Workplan Update 2024-2025
January 29, 2025
• Code Enforcement Program Evaluation – There has been a noticeable increase in the number of code enforcement violations taking place in the Town which has caused a backlog in processing the events. Staff is recommending adding this item to the workplan. • Truck Replacement – This item initially was on the workplan but has been postponed mid-year 2024 due to other priorities needing staff attention. Recently two of the Town’s vehicles need immediate replacement. Staff is recommending reprioritizing this project to a higher level.
• Fire Hazard Severity Zones Update – The State Fire Marshal is mandated to classify lands within State Responsibility Areas into Fire Hazard Severity Zones (FHSZ), which are categorized as Moderate, High, or Very High fire risk areas. There is a state mandated update for all cities driven by the need to reassess fire risk using modern data and methodologies to improve community safety and wildfire preparedness. Staff is recommending adding this item to the workplan.

The items above represent the projects that staff feel are important enough to be considered by the City Council and can be accommodated by staff. However, there were several other projects that have come up that staff could not accommodate without reprioritization or additional staffing/consulting. Council can discuss these projects, and if any are pressing to be completed, additional resources or reprioritization will be needed to get them on the 2024-25 workplan.

Projects That Will Need Council Direction To Add (not within capacity or budget, and will require additional resource or reprioritization) • SVCE 2025 Priorities - Silicon Valley Clean Energy (SVCE) has set priorities for 2025 focusing on building decarbonization and reducing greenhouse gas emissions in local communities. These goals align with state climate action mandates and are being implemented in partnership with municipalities and environmental committees. • Westwind Barn Master Plan – There are several large maintenance items that need attention in the upcoming years at the Barn, both inside the barn and outside in the arenas.

To get a better understanding of priorities at this location, staff recommends conducting a masterplan of the Barn.
• Photovoltaic MDA Credit Program – At the November 2024 City Council Meeting Councilmember Mok requested that the Town look into establishing a program to allow homeowners additional MDA for the installation of solar panel.

Commented [PP1]: @Cody Einfalt
Add these two items AFTER we get direction from council on January 30th.

Housing Element Revision – Staff can explore the possibility of revising the certified Housing element. This item is coming from Council and resident feedback received at public meetings over the past several months.

Development Agreement with property owners of Twin Oaks. In consideration of Council Discussion and Community Interest it was decided by the Council that the Town enter into a Development Agreement with the Owners of Twin Oaks. This effort is expected to take a concerted effort with a Q1 2026 target.

Staff Report Page 5
Mid Cycle Workplan Update 2024-2025
January 29, 2025
Committee Requests To Add (not on workplan – will need resources or reprioritization)
• Emergency Communication Items – Emergency Preparedness and Response Committee (EPRC)– at the November City Council meeting the EPRC gave a presentation to Council asking to prioritize and establish a budget for the following items:
(See full presentation in Attachment 4)
o Improve usage of AlertSCC as our primary emergency mass notification system o Implement audible alerts to augment emergency notification o Mobilize initiative to recognize LAH emergency action leaders o Establish an alternate emergency communications network • HIZ (Home Ignition Zone) – EPRC - The Home Ignition Zone (HIZ) focuses on reducing wildfire risks by modifying the immediate surroundings of a property to prevent ignition from embers and radiant heat. The EPRC is exploring the potential for new landscaping codes in Los Altos Hills to ensure compliance with HIZ principles, with a focus on vegetation management and fire-resistant design.
• Water Conservation (specifically Purissima Hills wish list) – EDPC & EIC. The Water Efficient Landscape Ordinance (WELO) aims to promote water conservation through sustainable landscaping practices. Following a presentation from the Purissima Hills Water District, the EDPC recommended adjusting the WELO Water Conservation Factor to reduce water allocation for new landscapes, aligning it with current usage trends and promoting more efficient irrigation technologies.
• PA and LA Sewer Processing and Conveyance Charges – Finance and Investment Committee (FIC). Investigate LAH share of Sewer Plant Operations and Capital Expense and Markup. The FIC sees this as important due to the $360 million capital improvement project at the Regional Water Quality Control Plant.

Committee Requests (To Remove Items)
• Pathways Committee requested to remove the following items from the workplan o Fremont-Redwood Grove Path – Recommend removing this project from the 2024-25 Work Plan since the project has not progressed and since there are unresolved liability issues with the City of Los Altos. o Miscellaneous Pathways – Recommend removing Deer Creek Extension to Natoma from the 2024-25 Work Plan; and correct spelling of “Zappettini” Court.

Staff Report Page 6
Mid Cycle Workplan Update 2024-2025
January 29, 2025
Updating the Workplan Throughout the Year (looking ahead) Any significant changes or additions to the Workplan will need to include reprioritization and potentially the addition of staffing and budget resources. Although the WorkPlan is a guiding document the staff understands that it is fluid and things change. Those things could be the scope and complexity of the project, council priorities or a variety of unforeseen circumstances arise that require the council and staff to take another look at our goals.

In light of the need for flexibility and for the committees to be heard, a new process was established last year for bringing items forward outside of this formal goal setting process. If a committee (or a Council member) wants to add a new work item, they can request it be added to a Council agenda.

A new section on the Council agenda has been made – “Committee Initiated Items”. During a City Council meeting, the Council will first decide if it is worthy of consideration and if a majority agrees, then staff would return at a future meeting with a follow up report outlining the implications of adding the new item which may require reprioritization, funding or additional resources.

Understandably many things are outside of our control like natural disasters, community concerns, new Council priorities, a spike in residential burglaries, and unforeseen challenges like the wave of atmospheric rivers that pummeled the entire state. The staff and Council will work together to adjust and pivot in light of new developments with the goal of keeping the community informed as we work through the calendar year. The important takeaways are to understand that the Workplan is a living document that can change, extend, or adjust depending on the Council’s direction. However, to ensure that we can properly allocate staff and budget resources to the identified Council priorities on the adopted Workplan, it is important that the Council take very seriously the addition of new goals. As noted above, we ask that the Council take a two-step process to change the Workplan.

DISCUSSION:

Prior to the Council meeting, the community and Council will have received this staff report and the attachments. Following the Council’s receipt of this packet the City Manager will have met individually with each Council member to answer questions and walk through the entire process.

The staff encourages written comments or questions from the public which we will attempt to answer prior or at the public meeting and include as part of the public record.

The following is a brief high-level summary of the day’s agenda. From 9:00 AM to 12:30 PM the City Council will be in a Councilmember workshop with Kevin Duggan. The priority setting session to update the 2024-25 workplan will begin roughly at 1:00 PM.

In the second portion of the day dedicated to council goals, the City Manager starts by walking the Council and the community through a process that starts with introductions and grounding principles followed by a review of the status of the first year of the two-year Workplan. Then a detailed explanation of staff’s proposed updates will be made on new projects to add to the

Staff Report Page 7
Mid Cycle Workplan Update 2024-2025
January 29, 2025
Workplan. The Council will discuss and ask questions related to the proposed Council Workplan.

This will include an overview of items that fit within staff capacity, and items requests to add/ be removed by Committees.

Following public comments on the staff recommendation, the Council will discuss possible changes to the proposed updates which may include net new items or ones were identified as outside of staff capacity. Then following another round of public comments, the Council will vote for their most pressing additional items to the proposed updates to the workplan. Staff will take a brief huddle to revise the workplan (if needed) and present it to the Council for deliberation and action. See Attachment 5 for the run-of-show for January 29 The guiding principles for the meeting are those similar to past Priority Setting Sessions. They are as follows:
• Day-to-day operations take up 85-95% of our organizational capacity. • If everything is a priority, nothing is a priority; only extraordinary or critical items should be added to the list mid-cycle. If new items are added, changes to the adopted plan are likely to be necessary.
• Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects.
• The City Council’s role is to provide strategic direction and policy guidance, approving budget and staffing resources.
• Management’s role is to implement the Council’s adopted Workplan while, recommending resources needed, identifying reasonable timelines, achieving key milestones, noting constraints, and recommending adjustments along the way.

Going forward, the staff will bring back the final workplan at the February 20th City Council meeting for final approval. The Workplan considers items that will have budget implications and will be used to construct the proposed updated to the two-year FY 24-26 Budget that will come to the Council in May/June 2025 for approval. Over the course of the year, like in 2024, the staff will provide the Council a progress report in the summer/fall. Staff will accommodate minor additions to the Workplan that do not take significant staff and budget resources. As noted previously in the “two-step process,” staff recommends that, going forward, the Council be asked to weigh the importance of new priorities while considering the adopted Workplan and make tradeoffs prior to adding new goals.

ENVIRONMENTAL REVIEW:

The proposed project does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the California Environmental Quality Act (CEQA).

Staff Report Page 8
Mid Cycle Workplan Update 2024-2025
January 29, 2025
FISCAL IMPACT:

There is no fiscal impact to the Goal Setting exercise, but the approved Workplan will include projects that will have budget implications. Those projects that require Council budget authorization will come back to the Council for approval in budget setting process.

ATTACHMENTS

1. Proposed Updated to the 2024-25 Work Plan

2. February 15, 2024 Staff Report – Adoption of the 2024-25 Work Plan

3. July 18, 2024 Midyear Update on 2024-25 Work Plan

4. November 21, 2024 - EPRC Presentation to Council

5. Councilmember Workshop & 2025 Council Priority Setting Session Run of Show

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
Objective Design StandardsZoning Ordinance (Multi-Family)CEQAInclusionary Housing / FeasibilityADU Ordinance UpdateEmergency Shelter/LBNC/Residential Care Ordinance UpdateDensity Bonus Ordinance and Incentives for ELIsBy-right Approval OrdinanceFarmworker and Employee Housing OrdinanceStreamline Committee Review Process - Ordinance Update Story Pole Policy - Ordinance UpdateGrading Ordinance UpdateSB 35 and SB 330 Application Streaming ProcedureNo Net Loss MonitoringPre-approved ADU PlansEducation, Outreach, and Information Exchange for housing resources $
$30K
Town wide Survey Conduct a series of surveys that cover a variety of Town Hall operations Proposed CMO
LEGENDNew Project/InitiativeCurrent In-Motion Project/Initiative * Legally Mandated/Directed by Council
VALUE/PRIORITY AREA: Maintain Quality of Life and Community CharacterPOLICY VALUE STATEMENT: Better leverage healthy relationships with community members and maintain rural atmosphere in Town Mandated/
Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT LEAD DEPARTMENT STATUS $
$150K
Host a diverse and robust set of special events/programing that brings the community together CRC
P&R
* $
$500K
Housing Element Programs
PC
EDPC
Community Building through Town-wide Events and Activities Community Services
CDD
Ongoing
In Progress

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
$*
$50K
Complete Safety Element Have a completed GP Element Not Started CDD EPRC $*
$60K-$90K
Engage with a consultant to prepare an Emergency Communication Notification Study in consultation with EPRC and CC Emergency Communications Study
In Progress CMO EPRC
*
Fire Hazard Severity Zones Update State is mandating cities to update their Fire Hazard Severity zones Proposed CMO / CDD EPRC
LEGENDNew Project/InitiativeCurrent In-Motion Project/Initiative * Legally Mandated/Directed by Council
EPRC
VALUE/PRIORITY AREA: Promote Public SafetyPOLICY VALUE STATEMENT: Maintain the high level of public safety in the Town.

Mandated/
Budget KEY PROJECTS/INITIATIVES COMMITTEE INVOLVEMENT KEY OUTCOME LEAD DEPARTMENT CMO Tech
Emergency Preparedness
STATUS
CMO
$
$30K
Renew or terminate Private Secuity Contact, Revvise ALPR policyKeep the Town Safe and prepared for emergencies (staff training and update plans) Public Safety

COMPLETE
Ongoing

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
* $
$25k
Land Use Element Updates Increased accuracy and efficiency from Planning Staff; satisfaction of HCD requirements
Not Started CDD PC
*
GIS Updates Increased accuracy and efficiency from
Planning Staff; satisfaction of HCD requirements
Not Started CDD
Historic Preservation Process Update Increased transparency and effectiveness of Planning and Building staff regarding historic preservation efforts In Progress CDD History
$
$20K
Impact Fees Assessment Complete an assessment of current impact fees as the basis to assess whether new or revised fees are warranted Not Started CDD FIC
$
$10K
Electrification Assessments Promote electrification of homes Ongoing CDD EIC Reach Codes 2023 Adopt new reach codes for 2023 Code Cycle COMPLETE CDD EICReach Codes 2025 Adopt new reach codes for 2025 Code Cycle In Progress CDD EICLeaf Blower Regulation Implementation Enforce Town's new leaf blower regulations Ongoing CDD EICDeposit/Permit Tracking Report Track Deposit accounts for building, planning and public works In Progress CDD FIC
$
$20K
Permit Fee Audit Study Audit Building Permit Fees and issues refunds if necessary In Progress CDD FIC
$
$20K
Cost for Service Study Complete a Cost for Service Study which is the basis to evaluation new fees In Progress ASD / CDD FIC
$
$20K
New Building Permit Fee Schedule Update the Town's Building Fee Schedule in line with the new COS Study In Progress ASD / CDD FIC
TRAKiT & eTRAKiT Upgrades
$
$130K
Increased efficiency from Planning and Building Staff
VALUE/PRIORITY AREA: Increase Effective Service Delivery & GovernancePOLICY VALUE STATEMENT: Advance Town operations to better serve the community Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT LEAD DEPARTMENT In Progress
STATUS
CDD

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
* PV Permit Streamlining - Solar App Plus Streamline the PV Permitting process In Progress CDD EIC $
$17K
Green House Gas Inventory Complete a Green House Gas Inventory to track GHG Emissions In Progress CDD EIC
AI Use Policy Prepare staff to use AI in work COMPLETE CMO Tech $
$150K IT Managed Services RFP Maintain our IT systems COMPLETE CMO Tech ASD
Financial Policies ASDMaximize functions of EPR system and change to online payment Internal ControlInternal Control
$
$50K
*
$
$20K
Annual records review 2X per year
Clerk Tech
Tech
Explore Public Records Act Responsive SoftwareExplore an Agenda Management System ClerkClerkClerk
In Progress
FY 2024-25 Annual Financial Report
Budget for the Town with AwardFinancial Reporting Award $
$40K
$
$20K
Streamline the agenda process
2024 General Municipal Election Run a successful election Maintain the records according to the records retention scheduleAssist in responding to PRA’s in a timely manner. PRA’s have increased in recent years. $
$6K
FY 2024-2026 Two-Year BudgetFY 2025-26 Annual Financial Report Financial Reporting Award *
$
$50K
Continue Employee Enhancement & Retention Program + Onboarding new employees Maintain Employees
Ongoing CMO

COMPLETE COMPLETE
Not Started
In ProgressIn Progress
FIC
FIC
FICFIC
ASD
ASD

COMPLETE COMPLETE
In Progress
ASD

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
$
~$50K
Upgrade Phone System
Increase efficiency from staff COMPLETE CMO
Internal Purchasing Policy Internal purchasing policy for goods, services, and public works projects In Progress ASD FIC
Expired Permit Management Conduct an assessment of expired Town permits Proposed CDD
Code Enforcement Program Evaluation Conduct an assessment of the Town's code enforcement operations Proposed CDD
Upgrade the Town's Website Refresh the Town's website with CivicPlus Proposed CMOLEGENDNew Project/InitiativeCurrent In-Motion Project/Initiative * Legally Mandated/Directed by Council
Complete Organizational Assessment
Increase efficiency from staff COMPLETE CMO

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
*$
$100K-$300K
Fremont-Redwood Grove Path Report back to the council on the agreement between the City of LA and the Town of LAH Public Works PathwaysUpdate the pathway feeDevelop Long-Term Pathways Improvement Plan *
~$30K
Continue Replacement of Road Signage across the Town
Meet State’s reflective code requirement In Progress Public Works $
$100K
Asset Management for Storm Drain System To be able to better maintain and improve storm drainage system In Progress Public Works
*
*$
$50K-$300K
*$
$300K-$900K
Pathways
Middle Fork to Maple Leaf Court Path Add Middle Fork to Maple Leaf Court Path to Mast Path Plan, then design and construct
Work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year Pathways
FIC / Pathways
Public Works
VALUE/PRIORITY AREA: Protect & Maintain InfrastructurePOLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT Pathways
LEAD

DEPARTMENT
Public Works
STATUS
In Progress
Design and construction of Summerhill Pathway
Summerhill Avenue Pathway - Phases 2 & 3
*$
$100-150K
Pathway Fee Nexus Study
Public Works
Miscellaneous Pathways - Build offroad and roadside pathways priortizied by the Pathways Committee such as Deer Creek Extension to Natoma, Dawn Ridge to Hllltop, Zappenity
Court to Central Drive, Moody to Altamont, and Burke Lane to Robelda for offroad paths; and Robleda Road, Magdelena Avenue, Fremont Road, and west side of Manuella Road for roadside pathways; Review appropriate design and alignment for Pathway on Page Mill /Via Feliz (easy half which deadends into private property) with Pathways Committee and Old Page Mill to Christopher Lane Path once easement is obtained Public Works
In ProgressIn ProgressIn Progress

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
Purchase and install a Conex container for additional storage space neededMaster Plan for Corp Yard BuildingComplete Matadero Creek Erosion Project Mitigation Measures for the Matadero Creek Erosion Project Civic Center Improvements
*
Council Chamber HVAC Finalize recommendation and obtain direction from Council. Update furance with heat pumps Not Yet Started Public Works Environmental Initiative *
Town Hall Electrical Panel Upgrade Upgrade Main Electrical Panels for Town Hall with Battery Backup System Complete
City
Manager/Public
Works
Environmental
Initiative
Council Chambers Audio/Video Upgrade Council Chambers A/V Upgrade Complete City Clerk/Public Works Town Hall Facility Security Camera Upgrade Bring all Town facility secuity systems under one platform City Manager
Purissima Park Improvement Program Purissima Park Improvements Public Works In ProgressIn Progress
Public WorksPublic Works
Corporation Yard Improvements
*$
$100K
Annual Storm Drain Improvements ProgramAnnual Pavement Rehabilitation and Drainage Improvement 2024 & 2025 Street Repair ProjectMaintenance and improvements of Town’s SD infrastructure Town Hall
Subcommittee/ PC *
Finalize recommendation and obtain direction from Council; Increased workspace for Town Staff to address community needs Matadero Creek
Public Works
Undergrounding Utilities - El Monte Rule 20A Finalize design and construction for the El Monte Fire Station Undergrounding Project (Rule 20A)
Public Works Underground Subcommittee In Progress
In Progress
On Hold
History/ Emergency
Preparedness and
Response
Public Works
$
$250K
*$
$400K
*
Locker Room Improvements
Sewer Rehabilitation and Repair 2024 & 2025 Sewer CIPHeritage House Remodel Improve Heritage House for multi-purpose use Public WorksPublic WorksPublic Works
In Progress
(Master Plan
Completed)
In ProgressIn ProgressIn ProgressIn Progress

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 1/17/2025
Broadband Install fiber broadband network at priority
areas
In Progress Public Works Tech
LEGENDNew Project/InitiativeCurrent In-Motion Project/Initiative * Legally Mandated/Directed by Council$ New Budget Resources Required Westwind Community Barn facility improvements
Westwind Community Barn Improvement
In Progress Public Works
$
$150K
Fleet & Equipment Procurement Replace 20+ year old pickup trucks Proposed Public Works

1 TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution approving the City Council Work Plan for 2024-25 BACKGROUND:

On January 23, 2024 the City Council held a two-year Priority Setting Session, at which staff presented a proposed Work Plan for 2024-25. The Work Plan included 63 projects identified by Council, Committees and staff. After dialogue and public comments at the session, the Council was given the opportunity to add and delete items from the Work Plan; by a process of “dot” voting, the City Council elected to add two items to the Work Plan:

1. Review appropriate design and alignment for Pathway on Page Mill/Via Feliz with the Pathways Committee as well as Old Page Mill to Christopher Lane once an easement is obtained

2. Engage with a consultant to prepare an Emergency Communication Notification Study in consultation with EPRC and the Council
To accommodate these projects in 2024-25, Council agreed to remove and/or modify the following items from the Work Plan:

1. Water Conservation (Removed)

2. Expand FireWise Program (Removed and Ask Fire District to take the lead)

3. Fremont/Redwood Grove Path (Report back after attorney discussions to determine next steps with respect to the established 2-step process)

4. Lobbying efforts that were being pursued in 2023 will conclude in light of new council priorities.

In addition, the following items will be deferred or rephrased:

1. Tabletop emergency preparedness drill (Deferred to a date to be determined)

2. Miscellaneous Pathways (Rephrased so that staff will work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year) At the study session, the Council supported a clear methodology for taking on additional projects during the year that are not part of the Work Plan. The new 2-step process was created to allow Committees, after a majority vote, to bring items directly to the Council for consideration. In

Staff Report to City Council Page 2
2024-25 Work Plan Adoption
February 15, 2024
collaboration with their Liaison, an initial report by the Committee will be agendized to ask the Council if a majority supports considering adding the item to the Work Plan; if so, staff will return with a report that outlines the implications (hours and/or dollars required, implications for existing projects – dropped, deferred, etc.).

The final approved Work Plan is attached, as is a summary of the session prepared by the consultant from RPMG. Staff informed Council that additional resources would be needed in the upcoming two year budget cycle to be able to move forward with some of the projects in the plan and that barring any unforeseen events such as loss of staffing, natural disasters or a change in council direction, the staff intends to make every effort to accomplish the goals on the Work Plan.

Approximately six months from adoption, staff will present a mid-year progress report to Council going into detail on the current status of the projects in the attached Work Plan; Next January, Council will have an opportunity to review and fine tune the plan for calendar year 2025. 2024-25 CITY COUNCIL WORK PLAN
Adopting the 2024-25 workplan will help staff prioritize their bandwidth for the next two years and set the direction for projects across Town.

ENVIRONMENTAL REVIEW:

Adopting the 2024-25 Work Plan is exempt from California Environmental Quality Act (CEQA) due to this work not being defined as a “project” under CEQA.

FISCAL IMPACT:

Adopting the 2024-25 City Council Work Plan does not have any direct financial impacts. Projects identified in the plan that require new or additional funding will come before the Council with the 2-year budget approval or throughout the year for approval and budget appropriation.

ATTACHMENTS:

1. Resolution

2. RPMG Report on Priority Setting Session

3. 2024-25 Work Plan

2024-25 PRIORITY SETTING SESSION

SUMMARY REPORT
Town of Los Altos Hills
Prepared by:

Dan Rich –
Renne Public
Management Group

1 2024-25 Priority Setting Session
Introduction
The City Council of Los Altos Hills conducts an Annual Priority Setting workshop to provide direction to staff on priorities for the coming two years, and to hear from the public on their interests related to priorities for the Town and its residents. The Priority Setting process ensures that Council, Committees, and staff are all aligned on where time and resources should be focused. The 2024-25 Priority Setting Session was held on January 23 in the Council Chamber, with Mayor Mok presiding over the public meeting.

City Manager Peter Pirnejad and members of the executive team were present at the meeting, which was facilitated by Dan Rich from the Renne Public Management Group (RPMG). Ultimately, a Work Plan with 61 projects, including a number of projects being redefined, deferred, or removed, was endorsed by the City Council and is attached as Exhibit A to this report. A summary of the session follows.

Background
Planning for the session began long before the actual meeting on January 23. Given the multi-year nature of many of the projects, and the impact of this process on staff, it was decided to develop a two-year Work Plan for the first time. The effort started in early September with the help of Frank Benest, ICMA Executive Leader, who worked with staff to build and facilitate a process to collect and consider all the priorities from the various stakeholders. This effort was followed by the City Manager meeting with all of the City’s standing committees to discuss the process and ask them to develop a list of desired priority projects for 2024-25. Concurrently, Dan Rich held one-on-one meetings with each member of the Council to discuss their priorities for the two-year cycle. Staff then went through an organized process to determine the proposed priorities, including two half-day work sessions. In doing so, they considered mandates and carryover items from 2023, as well as new items identified by Council, Committees, and staff. Using all that input, staff developed the proposed 2024-25 Work Plan.

2 On January 11, the City Council held a special meeting to hear from the Planning Commission and standing committees on their 2023 accomplishments and proposed 2024-25 priorities. Then, at the January 23
rd session, staff presented a recommended two-year Work Plan with 63 projects, categorized in the following four Value Areas (similar to those in 2022 and 2023):
· Maintain Quality of Life and Community Character
· Promote Public Safety
· Increase Effective Service Delivery and Governance
· Protect and Maintain Infrastructure
The recommended work plan incorporated 17 of the items proposed by standing committees – and 25 others can be worked on by the committees without staff time or funding from the Town; an additional 3 are “just do it” items and will be done but not shown on the Work Plan. The presentation also included 8 “Parking Lot” items – projects suggested by Council that were desired but there were not sufficient resources to undertake, as well as the 12 items from committees that could not be taken on.

Agenda
The agenda for the priority setting session was as follows:
· Introductory Comments
· Agenda Overview
· Recommended 2024-25 Work Plan
· Council Questions and Initial Discussion
· PUBLIC COMMENTS
· Identify Possible Changes to the Work Plan
· LUNCH
· Discussion of Items NOT on the Work Plan
· PUBLIC COMMENTS
· Discuss and Vote on Changes to the 2024-25
Work Plan
· Staff Huddle
· Recap and Next Steps

3 Ground Rules
After introductory comments by the City Manager, Dan Rich from RPMG reviewed the agenda and reintroduced the following suggested ground rules which were similar to those used in 2023:
· All voices matter
· Actively listen with intention and respect
· Be constructive when providing feedback or asking questions · Recognize common interests and seek consensus
· Focus on high-level goals, not the day-to-day operations · Enjoy the day
Guiding Principles
In 2023, staff created and presented “foundational principles” to the Council; they were designed to acknowledge the importance of prioritizing specific work efforts, ensure clarity of roles, and to focus staff work on the Council’s priorities. The Council supported these again for 2023. For the current cycle, they were modified and shortened slightly, without changing the intent, and called Guiding Principles. Council adopted the following:
· Day-to-day operations take up 85-95% of organizational capacity · If everything is a priority, nothing is a priority; only extraordinary or critical items should be added to the list mid-cycle. If new items are added, changes to the adopted plan are likely to be necessary.
· Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects
· The Council’s role is to provide strategic direction and policy guidance, approving budget and staffing resources
· Management’s role is to implement the Council’s adopted Work Plan while recommending resources needed, identifying reasonable timelines, achieving key milestones, noting constraints and recommending adjustment along the way
Following endorsement of the Principles, a new “Two-Step” process for Committees to add items mid-cycle was outlined and discussed (the same process applies to Councilmembers), where first Council would give a simple yes/no to considering the item, and if yes, then staff would return (step 2) with a report explaining the implications (drop, defer other items, cost, etc.). After some dialogue and clarification, Council supported this idea.

Dan Rich then briefly discussed some of the trends appearing across the local government landscape, such as recruitment and retention issues, aging infrastructure and climate change adaptation. The purpose of this overview was to provide a high-level awareness of the Town’s workload within the greater landscape of new and ongoing issues impacting all local government in California.

4 The following nine items were identified and
discussed by Council after lunch, with another
opportunity for public input before the Council voted
on them:
· Historic Landmark Designations
· Pathway on Page Mill /Via Feliz
· Christopher Lane Pathway
· Expand Emergency Communication
Notification Study
· Green Sheets Study Session
· Lobbying Efforts
· Continue Broadband Efforts
· Establish Charitable Fund
· ‘Our Town’ – Increase to Four Issues
Review of the 2024-25 Work Plan
The City Manager provided a recap of the 2023 Council priorities and achievements (60 milestones completed) and then went through a detailed presentation of the proposed 2024-25 Work Plan and how it was developed, walking through the recommended projects in each of the four Value Areas, the parking lot items (those that can’t be taken on at this time), and the committee requested projects.

The City Manager noted that the proposed Work Plan included 63 projects, many of which are mandated or carryover items; 29 are new for the upcoming cycle. 17 of the projects in the plan came from the committees and another 28 will be worked on, so 79% of what they prioritized will be acted on in the coming two years.

Council Dialogue and Public Comments
After initial questions and a general discussion of the proposed Work Plan, public comments were solicited. The consultant then facilitated a multi-step process for the Council to consider possible deletions or additions to the work plan, including a review of the “parking lot” and committee items not proposed to be worked on. First, Council provided direction to delete the water conservation item and take a light approach to enforcing the leaf blower ordinance to emphasize education and corrective action. On the Fremont/Redwood Grove path item, Council suggested waiting for the attorneys to talk and see if agreement can be reached before taking further action. Council then discussed items they were interested in considering for addition to the Work Plan prior to a lunch break.

5 Changes made to the 2024-25 Work Plan
After Council discussion of the nine items noted on the previous page, members voted with a colored “dot” system, with one dot having a #1 to indicate that member’s top priority. The voting led to two items receiving majority support for addition to the Work Plan.

The meeting was then recessed briefly so staff could confer on what tradeoffs would need to be made in order to incorporate the items Council wished to add. After staff discussion, the following changes were recommended:

Items Removed

1. Fremont / Redwood Grove Path – Report back after attorney discussions

2. Water Conservation

3. Expand Firewise Program – Ask Fire District to take the lead Items Added

1. Pathways - Review appropriate design and alignment for Pathway on Page Mill/Via Feliz with the Pathways Committee as well as Old Page Mill to Christopher Lane once an easement is obtained

2. Emergency Communication Notification Study – Engage a consultant to prepare a study in consultation with EPRC and Council
Deferrals

1. “Improve Pathway System – Key Projects” – staff will work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year

2. Tabletop Emergency Preparedness Drill
Exhibit A is the updated 2024-25 Work Plan with these changes incorporated.

6 Staff will begin working on the projects in the Work Plan and will seek budgetary funding for specific items as necessary during the 2024-26 Budget Process. Staff will also update the City Council on the status of each project within the plan at the regularly scheduled City Council meeting in approximately 6 months. As noted earlier, there is a “two-step” process for new items to be added during the year.

And next January, a review and fine tuning of the two-year Work Plan will be undertaken by the Council.

The Council priority setting session concluded at approximately 2:45 after a recap and discussion of next steps by the City Manager.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: July 18, 2024
TO: Los Altos Hills City Council
FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RE: Mid-Year Status Update on 2024 City Council Work Plan BACKGROUND:

On January 23, 2024, the Los Altos Hills City Council held a priority setting session for the 2024-25 calendar years. To prepare for this meeting, Town staff worked with Dan Rich from the Renee Public Management Group (RPMG) and Frank Benest to hold multiple meetings with the Councilmembers and staff to understand their priorities. These interviews revealed that the same focus areas identified in 2021, 2022, and 2023 still resonated with the Council and were to be used in planning for 2024 and 2025.

Through this process, the Council adopted a set of priorities for the upcoming calendar year. The full report on the 2024-25 priorities can be seen in Attachment 1.

The priorities for 2024-2025 are organized into four focus areas:
o Maintaining Quality of Life and Community Character
o Promoting Public Safety
o Increasing Effective Service Delivery & Governance
o Protecting & Maintaining Infrastructure
Understanding the Work Plan
Within each focus area, key projects or initiatives have been identified that Town staff have been working on throughout the year. Each project includes details such as a summary of the key outcome, when those outcomes are estimated to be completed by quarter, impact to the budget, the lead department, and Town Committee involvement. Many of the priorities in the matrix are multi-year projects, meaning the progress of staff is measured by meeting milestones along the way, rather than the completion of the project itself.

It should be noted that the adopted workplan represents the high-level priorities and not the day-to-day activities of staff. These, “above the water line,” projects make up the portion of staff time that is not taken up by the normal duties of running the Town. Consider the analogy of an iceberg where the vast majority of ice is under the water. These “below the CE
PP

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water line” projects include things such as meeting management, maintaining our public assets, reviewing and processing building and planning applications, managing park and recreation activities, managing our finances, preparing for council, committee and commission meetings, and other activities.

On the other hand, above the water line projects are those projects that are not routine or regular, are highly visible, and result in a focused council, staff, and community input to gather information, review facts and render decisions. These projects include the rise of residential burglaries, updating the Housing Element, improving employee retention, building pathways, etc. Generally speaking, the below the water line projects (i.e. day-today tasks) take the vast majority of staff time leaving 10-20% of staff time to manage these above the water line projects identified in the 2024-25 council priorities.

The adopted 2024-25 workplan represents staff’s projected capacity for the 2024-25 calendar years. The intended outcome of the January 23, 2024, goal setting session was to come away with a plan that the Council can agree represents their collective policy priorities and does not exceed staff’s capacity. This memo services to update the Council on the status of the workplan. Notwithstanding the projects identified in the council’s twoyear work plan and the additional day-to-day activities, invariably other priorities come up and staff must either reprioritize their workload, absorb the addition, or somehow extend their capacity to get it done.

DISCUSSION:

Progress Report on the Adopted City Council Workplan for 2024-25 In the four focus areas, the adopted workplan identifies 61 projects/initiatives. Some of the projects are multi-year endeavors.

The table below summarizes the status of the 61 milestones as of July 18, 2024. A full status report can be found in Attachment 2.

LEGEND Total
✓
Complete 8 Projects
P
In progress 35 Projects
S
Scheduled 3 Projects
Ø Project yet to be started 14 Projects
Projects removed from Work Plan 1 Project
Below is a list of every project on the workplan and the status.

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Status on Work Plan Items
Quality of Life and Community Character
Community Building through Town-wide Events and Activities (In Progress) Town events promote community engagement, improve quality of life, and contribute to the overall well-being of all residents. As of recently, the Town has successfully hosted the 4th of July Parade, the Town Picnic, and the Pathways Run/Walk. Upcoming events include Movie Night at the Park, Hoedown, and Touch a Truck. Our mission is to offer a variety of events to ensure there is something for everyone in our community.

Housing Element Program (In Progress)
State law requires municipalities to update their General Plan Housing Elements every 8 years, following the publication of the updated Regional Housing Needs Allocation (RHNA), which establishes the total amount of housing in a region that is required to be developed within the 8-year planning period. Besides facilitating long-term planning within the Town, this also serves as an opportunity to ensure that the Municipal Code is up to date regarding the numerous pieces of legislation that are adopted in Sacramento every year. In addition to the simple narrative about what the Town’s housing obligations are, the Housing Element also includes an Implementation Program that outlines the various tools, policies, and activities the Town will undertake to meet its share of the RHNA.

In January 2023 the Town adopted the 6th Cycle Housing Element, which was subsequently certified by the State Dept of Housing and Community Development (HCD). The Implementation Program included 60 distinct items that would help the Town achieve its RHNA obligations, ranging from simple practices at the front counter and providing information on the Town’s website to contributing to regional programs promoting affordable housing. The Housing Element will be in effect for the 8 year planning period from 2023 through 2031. Some of the implementation programs won’t be due until much later in the process, a number of them have deadlines within the first two years of the planning period, and several of the programs require ongoing or recurring review and reporting. Of the 60 programs, approximately 20% have been completed, some of which have then shifted to ongoing or annual review. The Multi-Family Zoning, Objective Design Standards, and associated CEQA documentation constitute the biggest implementation program, and they are under way with a due date of Q1, 2026. The next update to Council on this item will be on July 18, 2024.

Promote Public Safety
Public Safety (In Progress)
Residential burglaries continue to be an important topic in Los Altos Hills. With the support of the City Council, the Town has increased patrols with the Santa Clara County Office of the Sheriff by authorizing overtime, increased the amount of private security officers in Town through the services of PalAmerican (formally Genesis), and continued to fund the Town’s ALPR system with Flock. Overtime hours have been increased as well during vacation times

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so that resident do not need to worry about their homes when leaving Town. In terms of contracts, the agreement with the County Sheriff was extended for two years, the PalAmerican contract was extended for another year, and the agreement with Flock runs through March of 2025. Through these combined efforts, the rate of residential burglaries has decreased.

Emergency Preparedness (In Progress)
Staff is working with the Emergency Preparedness and Response Committee to revise and update the Town’s emergency documents and plans. These include the Town’s Emergency Operations Plan and supporting appendices and annexes specific to different types of disaster events. One of those plans is the Evacuation Annex which will be updated along with the Safety Element for the Town. Town staff is also in the process of working with the Los Altos Hills Fire District to schedule another Town-wide table-top emergency drill for stakeholders in the area scheduled for early 2025.

To increase the reliability of internet communications in Town, staff has completed work on installing a fully redundant internet service provider (ISP) to Ton Hall. Staff now has access to internet through AT&T and Comcast Fiber. Furthermore, staff is working with the EPRC to install a third internet connection to Town Hall through satellite connection (Star Link).

Complete Safety Element (In progress)
The preparation of the Safety Element is on-going at this time. Due to a municipality’s proximity to hazardous conditions or activities, including areas with elevated wildfire risk, an update to the Housing Element automatically requires an update to the municipality’s General Plan Safety Element. When the Town contracted to update the Housing Element, a scope of work was also included to update the Safety Element. The Housing Element has been adopted and certified, but one of the key Implementation Programs for the Housing Element is the adoption and application of the aforementioned multi-family residential zoning designation. As such, the multi-family zoning and particularly its application to the Town’s identified multi-family sites will inform the identification of evacuation areas and routes. Because of this, the adopted Housing Element has established high-level data regarding potential evacuation needs and processes, which will be further refined as the multi-family zoning is adopted and applied. This more precise data will then facilitate the completion of the Safety Element.

Engage with a consultant to prepare an Emergency Communication Notification Study in consultation with EPRC and CC (In Progress)
The City Council has acknowledged the need for a Town-wide study to be conducted on how emergency notifications could be distributed to residents in the event of a full evacuation of the Town. Staff has engaged the Emergency Response and Preparedness Committee to start planning how the Town should approach this project. The Committee has been given the task to conduct preliminary research and will return to staff with recommendations on how to proceed. Staff expects to hear back from the Committee by the end of Q4 2024.

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Increase Effective Service Delivery and Governance
TRAKiT & eTRAKiT Upgrades (In Progress)
Community Development is implementing several upgrades to the permitting system. The beginning of July marked the kickoff of five of the nine sub-items. Four of the items have already been completed, including:
• Digital plan storage, including creating a new file naming convention to aid in tracking plan reviews.
• eTrakit electronic building application submittals, which shorten the time between application and permit reviews.
• eTrakit automated scheduling for building inspections, which has been integrated into all building permits.
• Trakit fee schedule indexing to help create itemized receipts.

Other items in progress include upgrades to the permitting system, which will be completed by September and are currently undergoing final user testing. GIS integration for faster sourcing of critical project data and data validation had a kickoff meeting the first week of July and will run over the next six months. Another part of the GIS project, concentrated on expanding available datasets in the GIS, will start toward the end of the GIS integration project.

Additional upgrades focus on contractor state license verification and data calls from the Contractor’s State Licensing Board website, to enhance account creation and license management for contractors. This has not started yet but will be scheduled with the consultant in July. Trakit Automated Scheduling (online or phone app) had its kickoff meeting the first week of July and will depend on the contractors' efforts for implementation, which is scheduled for the 4th quarter of this year.

Land Use Element Updates (Not Yet Started)
Unlike the Safety Element, an update to the Housing Element does not statutorily trigger an update to the Land Use Element. That being said, the various elements of a General Plan are required to be internally consistent, and an update to the Housing Element could trigger a need to update the Land Use Element to reflect the updated Housing details. In the case of the Town, the creation and then application of the aforementioned Multi-Family Zoning details will necessitate updates to the Land Use Element, to ensure that the Land Use Element does properly reflect the updated housing data resulting from the updated Housing Element. This item has not been formally scheduled yet, but will necessarily follow the completion of the new Multi-Family zoning designation.

GIS Updates (Yet to be Started)
Community Development is working with multiple vendors to integrate additional datasets from various sources into the existing GIS system. The new data will help staff and the public find parcel-specific information and support other technology and software to produce custom planning and permitting information, aiding the public through the planning and

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permitting application processes. This expands on the work with the permitting system and helps introduce information required as part of the housing element implementation. This work is ongoing and has varying milestones tied to the housing element schedule.

Historic Preservation Process Update (In Progress)
This item was requested by the Town’s History Committee with support from the Community Development Department. The Town’s historic preservation efforts have been fairly vigorous, but not codified and updated to reflect current practice and preferences, not to mention the recent staff turnover within the Community Development Department. The update to the Town’s historic preservation efforts as envisioned by the History Committee would entail amendments to the General Plan and the Los Altos Hills Municipal Code. Specifically, the amendments would more clearly and robustly establish Goals and Policies within the General Plan that would support consideration of historic preservation of properties, homes, and other landmarks both natural (heritage tree) and manmade (a barn, a bridge, etc.). The programs that would implement the Goals and Policies would then be codified within the Municipal Code and establish criteria for review of development proposals, and steps to be taken to preserve the historic significance of a structure or site. Members of the History Committee have been preparing draft versions of the General Plan updates for staff to review, and as the process is refined, a schedule for completion will be established.

Impact Fees Assessment (Yet to be Started)
As part of its financial management strategies and best practices, the town reviews existing impact fees every five years to ensure they remain in line with the impact caused by development and the cost to the town to mitigate those impacts. Existing impact fees are used to maintain stormwater drainage, pathways, and park and recreation facilities.

Additional new impacts to the town may be identified, requiring an analysis to determine if a new fee would be appropriate. This ensures that residents are not burdened with costs resulting from development. New impacts could include costs related to public safety, street maintenance, or affordable housing stock management. The impact fee assessment will follow the cost allocation plan, user fee study, and fee audit, and is slated for some time in 2025 after the other studies are completed.

Heat Pump Rebates (In Progress)
As part of the town’s Climate Action Plan and the community’s goal of reducing greenhouse gas emissions, the town sponsors rebates for heat pump water heaters, heat pump space heaters, induction cooktops and ranges, and electric clothes dryers when installed to replace natural gas appliances. This has been initiated and is ongoing.

Electrification Assessments (In Progress)
Similar to the Heat Pump Rebates, and as part of the town’s Climate Action Plan and the community’s goal of reducing greenhouse gas emissions, the town sponsors a Home Electrification Assessment Program, covering the costs for homeowners. These assessments help homeowners identify solutions for transitioning their homes off natural gas. This has been initiated and is ongoing.

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Reach Codes 2023 (Completed)
The town has long prioritized environmental sustainability. Over the years, the efforts of the Town Council, committees, and staff have enabled the town to focus on smart growth policies. The 2023 Reach Code efforts focused on promoting "zero NOx" equipment in new home construction and substantial remodels. A policy that was one of the first in the nation and is now being adopted in other parts of the country. This policy was adopted and implemented in the 1st quarter of 2024.

Reach Codes 2025 (Yet to be Started)
Following the 2023 Reach Codes efforts, the 2025 Reach Codes will aim to incorporate smart growth policies into other planning and building regulations. Specific areas of focus have yet to be defined but could include changes to existing or new regulations for water conservation measures, standards for the wildland-urban interface related to wildfire protection and prevention, and other sustainable and energy efficiency measures. The Environmental Initiatives Committee has begun to study options for water conservation, while staff has developed approaches to mitigate wildfire risks. These measures are scheduled to be included in the third and fourth quarters of 2025 with the new adoption of the 2025 Building Code Standards.

Leaf Blower Regulation Implementation (Complete)
The Town adopted a leaf blower ordinance that regulate the deciles that these land maintenance tools make throughout the Town. Postcards were sent out to residents alerting them to this new regulation and a Town website was created for people to look up information online. Currently the Town’s contract Code Enforcement Officer is working with the County Sheriff’s Office to respond to complaints and enforce the Town ordinance.

Deposit/Permit Tracking Report (In Progress)
Similar to the Impact Fees Assessment, the town reviews deposit balances, their management, and policies affecting deposits and their implementation. During ongoing reviews of the permitting system, errors were observed in the current reporting tools that highlight over-reported deposit balances, which need to be addressed.

Permit Fee Audit (Yet to be Started)
As part of the financial audit in 2021, Community Development identified the need to assess the impact of the accounting methodologies associated with the implementation of the 2020 fee schedule. This study has not been started and will follow the New Building Permit Fee Schedule.

Cost of Service Study (Yet to be Started)
Similar to the Impact Fees Assessment, the town reviews the cost allocation of city overhead among individual departments every five years. This ensures that departments continue to pay an equitable portion of the overhead costs and that this burden is accounted for in the fees for services, preventing the general fund and other community services from bearing undue costs. The cost allocation plan (i.e., Cost of Service Study),

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user fee study (i.e., New Building Permit Fee Schedule), and Permit Fee Audit will be linked so that as one study is completed, the others can begin. The Finance & Investment Committee and staff are scheduled to review proposals in July, with the project kickoff in August. The anticipated completion of all three studies is the end of the 4th quarter of 2024, but this is highly dependent on stakeholder coordination, and the completion date may vary if additional analysis is needed.

New Building Permit Fee Schedule (Yet to be Started)
Similar to the Impact Fees Assessment, the Town reviews user fees for planning, building, and engineering every five years to ensure they remain in line with the cost of providing the service. This study has not been started and will follow the Cost of Services Study.

PV Permit Streamlining - Solar App Plus (In Progress)
SOLAR APP+ is a standardized plan review software designed to conduct compliance checks and process building permit approvals for eligible rooftop solar systems. Its implementation is mandated by the state to be in place by September 30, 2024. The town is in the process of establishing the Solar APP+ permitting requirement with County Fire, setting up testing and sample user groups, and finalizing registration requirements with the providers of Solar APP+. The project is on schedule.

Green House Gas Inventory (In Progress)
Similar to the Reach Codes, and as part of the Town’s Climate Action Plan (CAP) and the community’s goal of reducing greenhouse gas (GHG) emissions, the town inventories GHG emissions yearly to assess the effectiveness of initiatives and regulations, such as the 2023 Reach Codes aimed at reducing GHG emissions to achieve CAP goals. The inventory and analysis are then compiled into a report to guide future goal setting. The 2023 inventory is complete and is with the Environmental Initiatives Committee for review and reporting later this year.

FY 2024-2026 Two-Year Budget (Complete)
This year, the Town transitioned to a two-year budget to allow staff more bandwidth during the year rather than focusing on the budget as frequently as in past budget cycles. The budget process kicked off in February this year and was adopted at the June 20 meeting. The new budget takes effect July 21. Staff plans to start work on the 5-year CIP reconciliation followed by efforts to connect with the City Council next June in 2025 for an update to the two-year budget.

FY 2024-25 Annual Financial Report (Scheduled)
Every year the Town conducts an Annual Financial Report report for the previous fiscal year.

These reports help maintain transparency in how the Town uses taxpayer funds. The Town assembles these reports in compliance with the Government Finance Officer’s Association standards and has year after year received awards of excellence. Town staff will begin working on this report soon.

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FY 2025-26 Annual Financial Report (Scheduled)
Every year the Town conducts an Annual Financial Report for the previous fiscal year. These reports help maintain transparency in how the Town uses taxpayer funds. The Town assembles these reports in compliance with the Government Finance Officers Association standards and has year after year received awards of excellence. Town staff will begin working on this report soon.

Financial Policies (Not yet Started)
The Town had intended to review and update all of its financial policies such as investment, financial and other policies that dictate our process and timing to improve financial transparency and document the process to preserve institutional knowledge. This item has been delayed until we hire a permanent Finance Director to the Roll.

Maximize functions of ERP system and change to online payment (In Progress) As part of the town’s enterprise-wide financial system improvements, we have been working on expanding our electronic payment services. Recently, the town has focused on payments in its online permitting system (eTRAKiT) for planning applications, engineering, and building permits. As the town continues to offer more services through this system, residents or their representatives will be able to manage the entire process, including payments, from anywhere with internet access.

The town currently sets a transaction limit of $15,000 to minimize the impact of surcharges.

However, as the capacity of these systems grows, we will look to remove the current cap. This evaluation will be incorporated as part of the cost of service and user fee studies addressed in other items of the work plan.

Explore an Agenda Management System (In-Progress)
CivicClerk is the framework that we are now utilizing for our agenda management system, and it has proven to be an extremely helpful instrument for the Clerk's Office. It is planned that during the third quarter, the Clerk's Office will make greater use of the features offered by CivicClerk. This will enable Department Heads to immediately upload staff reports and supporting paperwork to CivicClerk.

Explore Public Records Act Responsive Software (Completed) The NextRequest system was implemented in Q1 of 2024. This software helps the Town streamline public records requests and maintain compliance with the Public Records Act. 2024 General Municipal Election (In-Progress)
This year, there will be three seats open on the City Council, and each one will be for a term that will end in December of 2028. On July 15, qualifying will begin, and it will end on August 9 of this year. In the event that an incumbent does not meet the requirements, the position will be extended by one week. Both the procurement of supplies and the hiring of advisors have been completed.

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This year we will have 3 available seats for City Council for a term expiring in December 2028.

Qualifying will begin July 15 and conclude on August 9. If an incumbent doesn’t qualify, then it will be opened one additional week. Supplies have been ordered and consultants have been engaged.

Annual records review 2X per year (In Progress)
This project was completed December 2023 with records that reached the retention date being destroyed in Q1 2024. We will start this process for the next set of records that reached the retention date in Q4 2024.

Create Fellowship Program (Removed)
The City Council identified a need for additional staff to help progress the Town’s goals and day-to-day operations of staff. Initially this was envisioned as a Management Fellow position, however after staff analyzed the amount of work that could be assigned to this person, onboarding a Management Analyst instead made the most sense. A new Management Analyst position was approved in the two-year budget cycle and recruitment for this role began on July 1.

AI Use Policy (Complete)
In February the Town adopted its first A.I. Use Policy. The city Council has acknowledged the benefit that A.I. technology can bring to the Town and reinforced this position with a strong policy to guide the Town in how it will use the platform. Town staff worked closely with the Technology Committee to write the policy and the Town has since been a benchmark for other jurisdictions across California as these other municipalities look to adopt their own polices.

Continue Employee Enhancement & Retention Program + Onboarding new employees (In-Progress)
Attracting and retaining employees is as important as ever for public agencies. The City Council acknowledges the fact that without a talented staff, their goals cannot progress. So far this year staff has worked with outside consultants to review workplace culture and make amendments to the employee handbook, work from home, flexible schedules, stay interviews, employee training/development efforts, development conversations, and other efforts to make Los Altos Hills an employer of choice.

IT Managed Services RFP (In Progress)
The Town does not have an IT support team in-house, but rather contracts for this service with a third-party vendor. The Town’s current agreement is expiring for IT Managed Services and staff has been administering an RFP for to find quality vendors. Town staff has worked closely with the Technology Committee to create the RFP, assemble a rating sheet, and review the bids received. The award of the contract is scheduled for the July 18 City Council meeting.

Complete Organizational Assessment (Complete)
The original intent of this effort was to review the Town’s organizational structure, distribution of workload between departments, and operational efficiency. This work was completed and

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the re-balancing of staffing throughout the various departments of the Town and the effort is now complete and reflected in the adopted budget, organizational chart, and personnel allocations.

Upgrade Phone System (In Progress)
The Town’s current phone system needs upgrading due to support for the system terminating relatively soon. Town staff has been working with the current IT Managed Services provider to collect proposals for the new system. The new system will be located in the cloud and allow staff to have more options for residents calling into Town Hall such as a phone tree and call forwarding. This project should be completed in the next few months.

Internal Purchasing Policy (Not Yet Started)
The original effort was intended to distinguish between the various types of purchasing threshold to improve transparency to the public as well as standardize organizational operations and defensibility of our purchasing process to the public. The effort will commence once we have a full-time lead of our Finance Department Conduct a satisfaction survey of Planning/ Development services in the past three years (Not Yet Started)
There have been questions raised about performance within the Community Development Department, and as part of the effort to improve customer service, we will be conducting surveys of people who have engaged with Community Development over the past three years to identify areas of improvement and determine the best practices the Department can adopt to improve our ability to provide excellent service to the residents of the Town.

Protect and Maintain Infrastructure
Summerhill Avenue Pathway - Phases 2 & 3 (In Progress)
The scope of the Summerhill Pathway Project is to install a 5’ wide on-road path spanning approximately 2,300 linear feet between El Monte Road and Magdalena Avenue. The on-road path between El Monte Road and Nicole Lane has been installed. For the remaining pathway from Nicole Lane to Magdalena Avenue, staff is continuing to work with the County of Santa Clara County for an encroachment permit for construction of the proposed paths along County right-of-way. The Town also needs additional pathway easement from one property on Summerhill Avenue. The design is 95% complete due to a screening or privacy issue at one property that still needs to be addressed. Construction of the remaining path is anticipated in 2025.

Fremont-Redwood Grove Path (In Progress)
The scope of the Fremont to Redwood Grove Path project involves constructing an off-road path for a safer pedestrian route between Fremont Road and Redwood Grove/Shoup Park.

Currently, people climb down or up a steep hill to travel between Fremont Road and Redwood Grove. Redwood Grove is entirely within the City of Los Altos jurisdiction. Town staff is continuing to work with the City of Los Altos for an agreement and design for this connecting route. Los Altos may require the Town to construct a stairway connecting to an existing set of

Memo to City Council Page 12
Update on 2024-25 Work Plan
July 18, 2024
stairs on the hill instead of a path. Once an agreement is in place, the design and construction would take approximately a year.

Pathway Fee Nexus Study (In Progress)
The Town hired Matrix Consulting Group to conduct a pathway fee nexus study. A draft of the pathway fee study has been prepared and presented to the Finance and Investment (FIC) and Pathways Committees. Both committees approved the methodology of how the new pathway impact fee was established and recommended it for Council consideration and approval. FIC recommended adding a Consumer Price Index (CPI) factor to the fee to account for increase in costs. Staff plans to present the draft study to the Planning Commission in September before taking the item to Council for consideration in Q4 2024.

Middle Fork to Maple Leaf Court Path (In Progress)
Council directed staff to update the Master Path Plan (MPP) to include the proposed Middle Fork Lane to Maple Leaf Court Path. Changes to the MPP is considered an amendment to the Town’s General Plan. This public hearing item was scheduled for the May 2024 Planning Commission meeting. However, due to research needed to respond to an opposition letter from the attorney of a property owner on Middle Fork Lane, the public hearing has been pushed to the August 1 Planning Commission meeting. Once a recommendation is made by the Planning Commission, staff will schedule the item for a public hearing at the subsequent Council meeting in Q3 or Q4 of 2024.

Work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year (In Progress)
Staff has staked the three priority path segments identified by the Pathways Committee. The three segments are Deer Creek Extension to Natoma, Dawn Ridge to Hilltop and Old Page Mill to Christopher Lane. Staff has identified that all three segments will take multiple years to complete due to pathways being in creeks and in Caltrans property. The first two segments will require environmental studies and permits from the State Water Board, Army Corp of Engineers, and California Department of Fish and Wildlife. Staff will continue to work on these priority segments, but all segments have long project durations (minimum 2 to 3 years) and high price tags, which require creating separate individual capital projects. Staff will also work with the Pathways Committee to come up with pathway segments that can be quickly constructed in-house this year.

Fleet & Equipment Procurement (Not Yet Started)
This project is on hold with the new budget set to be approved. It may be restarted in FY 25- 26 or FY 26-27. In the meantime, staff will try to repair and maintain older equipment to last longer.

Continue Replacement of Road Signage across the Town (In Progress) This project was set up to update the Town’s signage to current CA MUTCD standards.

Currently, most of the Town’s signage is out of compliance with the new standards. This project includes new hardware, signs and posts when needed. Town maintenance staff has

Memo to City Council Page 13
Update on 2024-25 Work Plan
July 18, 2024
replaced over 1/3 of all street name signs and hardware in town. Current estimated completion of the street name sign section is Q4 2024, then continuing work on regulatory and warning signs.

Asset Management for Storm Drain System (Not Yet Started) As part of the Annual Storm Drain Improvement Program, staff will look to updating and adding the Town’s storm drainage infrastructure system to the GIS application to improve asset management and correct deficiencies before failures. This work will start in Q2 of 2025 and be completed by Q4 of 2025.

Annual Pavement Rehabilitation and Drainage Improvement (In Progress) The Annual Road Rehabilitation Program is an ongoing capital program for maintenance and improvements to Town streets for safety and functionality. The bid opening for the 2024 Pavement Rehabilitation project was on June 20, 2024, and the Town received one bid.

Fortunately, bid is under the Engineer’s Estimate and the project budget. Staff will present the bid result to the City Council and recommend awarding the construction contract at the July City Council meeting. The project will be completed by Q4 2024.

Annual Storm Drain Improvements Program (Not Yet Started) The Annual Storm Drain Improvements Program is an ongoing capital program for maintenance and improvements of Town’s storm drain infrastructure. Staff will inspect the storm drain system and prepare bid documents in Q4 2024 and advertise for bid in Q2 2025.

The project will be completed by Q3 2025.

Heritage House Remodel (In Progress)
The Heritage House remodel will focus on ADA and multi-use improvements to this Town building. The path of travel and other building elements of the Heritage House will be improved for ADA accessibility. Furthermore, the remodel will allow the house to be used as a meeting and activity space for the seniors, committee members, and staff. The scope will include replacing the gas furnace and water heater with a heat pump and electric water heater. Certain historical elements of the house will be preserved such as the vestibule, casework, sliding door, and flooring. Staff is aiming to complete design and construction documents for Council approval in Q3 2024 and start construction in Q4 2024 due to hard deadlines for the $400,000 Community Development Block Grant (CDBG). The deadline for CDBG funding reimbursement is April 2025.

Corporation Yard Improvements (In Progress)
Currently, the Public Works maintenance staff use their office area on the second floor of the Corporation Yard as a makeshift locker room. They also share one unisex restroom with a shower on the second floor. The Locker Room project at the Corporation yard aims to construct an adequate locker room facility by combining and upgrading the existing restroom and the office space. During the design process, it was discovered that an ADA restroom may be required on the first floor for accessibility. A gender-neutral restroom with a shower is also

Memo to City Council Page 14
Update on 2024-25 Work Plan
July 18, 2024
proposed as part of the project, which may require additional budget. Pending on the project budget, construction could start in Q4 of 2024.

Staff is also working on completing the Master Plan Study for the Corporation Yard building to assess existing conditions, evaluate needs, and make short- and long-term recommendations on maintenance and improvements needed. The Master Plan Study is being coordinate with the locker room improvements. The Corporation Yard priorities identified include an assessable restroom, staff locker room, additional storage, electrical upgrade, emergency power, and more. Staff will be presenting the Master Plan Study at the July 18, 2024, Council Meeting as an informational item.

Sewer Rehabilitation and Repair (In Progress)
The Annual Sewer Rehabilitation repairs or replaces priority sanitary sewer segments with significant defects each year to maintain uninterrupted conveyance of wastewater and to prepare sanitary sewer overflows. The 2023 sewer rehab project is currently in progress and will be completed by summer 2024. Staff is also working with a consultant to develop a more comprehensive and systematic asset management program for the Town’s sanitary sewer system to better prioritize sewer project segments for the annual sewer program and develop a five-year project list. Staff is looking to implement the sewer asset management program by Q3 2024 and develop the 2024 Sewer Rehabilitation project to start construction by Q4 2024.

Matadero Creek Erosion (In Progress)
This project aims to repair the erosion along Matadero Creek next to Page Mill Road near Berry Hill Court with the construction of a soldier pile wall and other improvements to the creek bed. The project site is within the Caltrans right-of-way, but Town has maintenance responsibilities. The Town obtained necessary approvals from regulatory agencies and Caltrans. The construction bids for the project are due on July 2, 2024. Once the lowest responsible bidder is established, staff will request the Council to award the construction contract. Construction is anticipated to start in August/September 2024 and be completed by the end of the year. If the bids do not come in within range we may need to reject all bids, re-engineer the project, and go back out for bid.

As a permanent mitigation measure for the work in the creek, the Water Board has required an extensive off-site mitigation measure at Byrne Preserve involving planting over 500 plants at 848 linear feet of tributary area to Moody Creek. Horse exclusion fencing would be required in certain riparian areas for plant establishment. The mitigation measure work will be going out to bid in August and depending on bids, the work is anticipated to start in December 2024.

Undergrounding Utilities - El Monte Rule 20A (In Progress) On June 24, a construction contract was awarded to Phoenix Electric, the lowest responsible and responsive bidder, for the project. The project team has been working on reviewing submittals and establishing a start date for construction. Due to the availability of Phoenix’s crew, they may not be able to start construction until August. Town staff is continuing to work with Phoenix to expedite the construction schedule as much as possible. If the construction starts in August, the joint trench portion of the project may not be completed until Q2 of 2025,

Memo to City Council Page 15
Update on 2024-25 Work Plan
July 18, 2024
depending on weather conditions. Once the joint trench work is completed, utility companies will take approximately a year to underground their overhead facilities underground.

Civic Center Improvements – Obtain Direction from Council (Completed) The current goals of the Civic Center improvements project are to increase workspace for Town staff, address community needs, and renovate the aging Parks & Recreational building for better programing use. In February 2024, Council selected a concept design option to renovate the Parks and Recreation building as well as the interior of Town Hall to include more workspaces. Due to heavy staff workload, the design phase of the project has not been included in the 2024-2025 City Council Work Plan. Staff will look into starting the design phase of the project in 2025 or 2026.

Council Chamber HVAC (In Progress)
Staff obtained multiple quotes from HVAC contractors to replace the three furnace units in the Council Chamber with heat pump units. All quotes came in above the $60k, which would require staff preparing plans and specifications for an informal bid. Due to the heavy workload and re-prioritization from the Council of the Public Works staff in 2024, the project will be deferred to 2025 or 2026.

Town Hall Electrical Panel Upgrade (In Progress)
Town Hall is the center of all operations for the Town. It also servers as the Emergency Operation Center in times of Emergency. A few years ago, the Town received a grant from the California Office of Emergency Management to upgrade the Town’s back-up generator to battery back-up power. Along with this upgrade, the Town’s electrical panel was upgraded to allow for increased power usage for electric vehicles and any possible future expansion of Town Hall. This project is scheduled to be completed in Q3 of 2024 Town Hall Facility Security Camera Upgrade (In Progress) All three of the Town’s major properties: Town Hall, Corporation Yard, and Westwind Community Barn require their security cameras to be updated. Due to the anticipated cost of this project, staff recommends completing one location per year. Staff has already began soliciting vendors for quotes to upgrade these facilities and will come back to Council at a later date with a proposal once a recommendation has been reached.

Council Chambers Audio/Video Upgrade (Completed)
In our post-pandemic environment, virtual involvement in Town meetings has become a normal part of doing business. To bring the Town’s Council Chambers up to speed on these technological advances, the City Council approved a project to upgrade the AV system to allow for state-of-the-art hybrid meeting technology. The project was completed Q1 of 2024.

Memo to City Council Page 16
Update on 2024-25 Work Plan
July 18, 2024
Purissima Park Improvement Program (Scheduled)
In FY2024-25, the Purissima Park Improvements, an ongoing capital program, will look to replace or repair the existing fencing for fields P2 and P4 and seal coat and restripe park the parking lot by Q4 2024.

Westwind Community Barn Improvement (Project Yet to be Started) In FY2024-25, the Westwind Barn improvement, an ongoing capital program, will focus on repairing and replacing the lower arena and paddock fencing. The sprinkler/irrigation system for the lower arena to control dust and preserve the bedding material in optimal condition for horses will also need to be repaired or replaced. Additional storm drainage improvement work may be needed to address water puddling, erosion, and ground destabilization.

Depending on the budget available for the project, minor improvements are needed to the barn’s electrical system and the restroom. Staff is anticipating to complete the work by Q2 2025.

Progress on Additional Council Projects Not on the 2024-25 Priority Workplan As staff made progress on the priorities identified in the workplan, several other projects arose needing staff’s attention. The table below represents additional projects taken on by staff so far this year. Bandwidth for these projects became available from reprioritizing or progressing other priorities at a faster rate than was originally anticipated.

Projects Department QUARTER OF

COMPLETION STATUS
Broadband

1. Funding Agreement with LAHCF

2. Installation of Fiber
Public Works 1. Q4 2024

2. Q4 2026 P
Launching the “With” Community App CMO Q3 P
Recruitment for Senior Planner CDD Q3 P
Recruitment for Public Works Inspector Public Works Q3 P Recruitment for Finance Director CMO Q2 ✓
Charter City/RPTT Study Session CMO Q2 ✓
Public Safety Town Hall CMO Q2 ✓
This has been an exceptionally productive year thanks to the clear policy direction of the Council and the continued support and defense of staff resources so we can stay focused on Council and staff priorities. As we start to prepare for next year we hope to build on the trust and collaboration we have built over this last year and look for the Council and communities continued support going into 2025.

Memo to City Council Page 17
Update on 2024-25 Work Plan
July 18, 2024
Albeit this has been a supremely successful year, in staff's opinion the workload has truly stretched staff up to, and in some cases beyond, their capacity. We have also seen an increase in invoices from our consultants that we engage as the workload exceeds our capacity and we contract out work. The challenge for both the Council and staff, in the coming year will be to set realistic expectations and agree to a policy to reprioritize Council, committee, and staff projects when new projects come online.

The Council has adopted a two-step process that ensures new projects get discussed and acted on by the Council which could result in re-prioritization and additional funding requests.

ATTACHMENTS:

1. January 23, 2024 Work Plan Report

2. Midyear Update of the 2024-25 City Council Work Plan

Los Altos Hills Town Council
Emergency Preparedness and
Response Committee (EPRC)
Emergency Mass Notification of Residents
EPRC Recommendations to LAH Town Council
11/10/2024

2024-25 Goal :

Notification of
Residents
 LAH Council Goal 2024-25
 EPRC Findings - EPRC conducted an in-depth review of
LAH/LAHCFD mass notification issues, identified problem areas, assessed potential solutions, and converged on a set of recommendations for Town Council to improve the current level of LAH/LAHCFD mass notification.

Four Key areas
to improve our
Emergency
Mass
Notification • Establish an
Alternate
Emergency
Communications
Network
• Mobilization
initiative to
recognize LAH
Emergency
Action Leaders
• Implement
Audible Alerts
to Augment
Emergency
Notifications
• Improve usage
ofAlertSCC as
our primary
Emergency
Mass
Notification Emergency
Messaging
System
Backup
Emergency
Alerts
Backup
Emergency
Comms
Emergency
Action
Leaders
 EPRC Findings: (1) No single technical solution will suffice, and (2) Neighbors-helping-Neighbors must be utilized to ensure outreach

Improve usage
ofAlertSCC as
our primary
Emergency
Mass
Notification
 NEED – LAH emergency mass notification system for residents, to send messages of potential danger and recovery actions
 AlertSCC powered by Everbridge, currently deployed and effective  vs alternatives: Nixle, SEA, EAS, with, FederalSignal, CivicPlus….  AlertSCC (emergency text and voice message) Penetration  LAH 3124 households 8168 census population
 Alert SCC 2345 opted ~29% penetration
 ACTION - Improve AlertSCC measure of penetration to >50%, increase number of opted in residents, and cell coverage for better access

Implement
Audible Alerts
to Augment
Emergency
Notifications
 NEED – LAH Audible alert system, to broadcast emergency messages in localized disaster areas, to advise of danger and assist in recovery  Genasys LRAD Long Range Acoustic Devices targeted
 vs alternatives: Siren, HiLo, PASystem, Drone, Helicopter, …  Provides coverage for areas where this is no cell phone coverage or where cell network is down, alerting broad areas in a high risk area • ACTION - work with County Sheriffs Office, to confirm compatibility, consultant can conduct an initial sound survey to ascertain scope of solution for LAH, and invite bidders

Mobilization
initiative to
recognize and
recruit LAH
Emergency
Action Leaders
 NEED - LAH Town voluneteer led emergency action leaders to enable a strong neighbor helping neighbor network that is most effective in notifying the most vulnerable (last mile) members of our community  Leveraging all three LAH
volunteer emergency
response networks of
CERT, Firewise,
Neighborhood
Watch.
 ACTION – Leverage our Neighborhood Watch, CERT, Firewise, and Neighbor helping Neighbor, targeting ~ 50 leaders and establish a town mobilization initiative to recruit, incentivize, and provide resources.  Emergency Action Leaders
are identified with added
emergency mass
notification
objective

Establish an
Alternate
Emergency
Communication
Network
 NEED - LAH Emergency Communication Network to connect our emergency action leaders with an alternative/backup communications solution if primary communications were to fail
 Emergency Radio System on public bands with repeater
 RanchoMirage like vs Meshtastic, LoRaLine, AREDN, Starlink, Black Mountain Repeater, HAM*, SARSMARS*…(*non licensed preferred)  ACTION - Develop an LAH emergency radio solution to deploy repeater with emergency communications on public emergency bands, committee to assess cost, schedule, and application effectiveness

EPRC Recommendations to Town Council Estimated
Cost

1.0 Improve usage of AlertSCC as our primary Emergency Mass Notification • Work with AlertSCC to measure effectiveness and rollout outreach campaign • Reach out to cellular providers to measure and improve district coverage • Update emergency communications action plan with LAH AlertSCC messaging 50K

2.0 Implement Audible Alerts to Augment Emergency Notifications • Work with County Sheriffs Office, to confirm compatible audible alert options • Perform initial LAH sound survey to ascertain audible alert solution and cost 30K

3.0 Mobilization initiative to recognize LAH Emergency Action Leaders • Leverage town led emergency action leaders with a mobilization and recruitment program across Neighborhood Watch, CERT, Firewise, and Neighbor helping Neighbor 50K

4.0 Establish an Alternate Emergency Communications Network • Develop an LAH emergency radio solution to deploy repeater with emergency communications on public emergency bands, both cost and schedule estimate tbd K
130K

EPRC
proposed
motion for
LAH Town
Council
 EPRC has explored a number of mass notification solutions for LAH/LAHCFD to improve our current level of penetration, and has provided the following EPRC recommendations to Town Council:
 Move to adopt EPRC emergency mass notification improvement recommendations and incorporate in 2025 budget.

Councilmember Workshop &
2025 Council Priority Setting Session
January 29, 2025 – Town Hall

WORKSHOP AGENDA
Staff: Peter, Cody, Arika
9:00 AM Welcome and Introduction – Peter
• Agenda Review and Format for the Day
• Discuss objectives - Peter
• Council questions and clarification
9:15 AM Public Comment, if any
9:30 AM- 12:30 PM Concepts for Effective Local Government Workshop - K.

Duggan/RPMG
• Roles of Councilmembers, working relationships
12:30 PM LUNCH

PRIORITY SETTING SESSION AGENDA
Staff: Management Team
1:00PM – 3PM First Year Update to 2024-5 Workplan – LAH Staff • Review Workplan – accomplishments so far (high level) • Discuss Staff Recommendation for Amendments

o Items that fit within staff capacity
o Committee requested items
o Committee items to remove
• Public Comment on staff recommendation
• Council Discussion and Proposed Amendments
(Opportunity for Council to advocate for items)
o Includes items pre-populated, or
o Net new items that come up during the meeting
• Public Comment response on Council discussion
• Council voting exercise
• (if needed – staff huddle to reprioritize)
• Recap, Next Steps, and Adjourn

INTRODUCTION
We have just emerged from a multi-year drought. Los Altos Hills residents did a fantastic job conserving water during the drought. Purissima Hills Water District (PHWD), the main water supplier in our town, saw a substantial decrease in water usage. During the calendar year 2023, water usage in the district was 11% below 2022. 2022 water usage in turn represented an 11% decrease from 2021, and an almost 25% decrease from PHWD’s peak water usage from years earlier. While these numbers are impressive, we need to do more. The drought of the past 3 years was a message from the future. The droughts of the 2030s and beyond will be deeper and last longer, and we need to start planning now to avoid a terrible fate during a future drought.

Water demand in our town is only going up thanks to state mandates on housing as well as new landscaping being installed that are thirstier than their predecessors. Water supply, on the other hand, is finite. The Purissima Hills Water District has been using up all of its Individual Supply Guarantee (ISG) from SFPUC. This means that in order to support a growing population, the district will have to find new sources of water supply. There are no viable local sources of water in our town. Due to our geography, well water at sufficient volume is hard to come by, and there is no viable surface water source in town either. This means that we will have to import water from outside our town. This is both expensive as well as likely to be constrained at times of drought. In addition, new California rules such as the Bay Delta plan will result in lower supply available to areas such as ours. We will not be able to buy our way out of the coming water resource crunch. We can only conserve.

Most water usage in our town goes straight to our landscaping. January 2023 was a very wet month when water usage in PHWD1 hit an all time low of ~20,000 ccf. It is fair to assume that almost all of this was indoor water use, and very little went to landscaping during that month. A peak month for the district, on the other hand, will see water usage between 90,000 and 100,000 ccf. The difference of 70-80,000 ccf is the water used by our landscaping. On an annual basis, about 66-70% of our water usage goes to our landscaping.

As another data point, consider that the average San Francisco resident uses 40 gallons of water per day. The average Palo Alto resident uses 90 gallons per day. The average resident in our town checks in at 250 gallons per day. Needless to say, it is unlikely that our residents just take longer showers and hydrate more thoroughly. We know for certain that they do have much larger lots to water.

This is our opportunity: we can use regulations to affect how thirsty our landscaping is. 1 This document uses and refers to numbers provided to us by PHWD, the water district that supplies about two-thirds of our residents. The remaining residents are served by Cal Water. While Cal Water has declined to share data with us regarding our town’s water usage, we do not expect their data to be substantially different from those presented here.

Supplement 2a

Since all new landscaping and major landscaping remodels involve obtaining a permit from the town, the town has two important levers that it can use to influence water usage.

1. One is known as WELO (Water Efficiency Landscape Ordinance). Los Altos Hills has a WELO in place to regulate how much water a parcel may use. All parcels in town are granted a “budget” for their water use. This is known as a Parcel Water Budget (PWB).

Our current WELO was passed in 2015. It is time to update the WELO calculation for PWB to reflect the existent water realities of our state and our town as well as prepare for the future.

2. The other lever is to require and incentivize the installation of water efficient landscaping.

Portola Valley, for instance, provides a pathway to avoid water budgets altogether for landscaping plans that conform to certain water-efficient guidelines. We should provide such a path also, but we leave this exercise for a future year.

In the rest of this document, we present an updated budget calculation for the WELO. We leave the second for a later time. We also propose a higher deposit to better enforce the PWB.

BACKGROUND
The current WELO says:

All properties shall calculate a Parcel Water Budget (PWB) upon submittal of a Site Development Permit. The PWB is calculated using the following equation:

PWB = [(1.0-slope) (0.8) (43.0) (0.62) [0.55 x (An-MDA) + (0.45 x SLA)] / 748] + 120
Where:

PWB = Parcel water budget (units per year)
Slope = Average slope of the parcel or lot as a percentage of 1.0 to the nearest
hundredth

0.8 = Water conservation factor

43.0 = Reference evapotranspiration (ETo) in Los Altos Hills, in inches/year

0.62 = Conversion factor (to gallons)

0.55 = ET adjustment factor (ETAF)
An = Net lot area (square feet)
MDA = Maximum development area. The maximum development area (in square feet) allowed for the property.

0.45 = Additional water allowance for SLA

SLA = Special landscape area (square feet)
748 = Number of gallons in a unit (100 cubic feet) of water 120 = Number of units for indoor water use per property per year, or as may be
modified by the Planning Director upon a demonstration of difficulty or unnecessary hardship pursuant to subsection (v). Note: Not applicable if a landscape/outdoor use meter is installed.

Example PWB calculation: 1-acre (43,560 sq. ft.) lot with 14% slope and 12,339 sq. ft. of MDA and no Special Landscape Area:

PWB = [(1.0-.14) (0.8) (43.0) (0.62) [0.55 x (43,560-12,339) + (0.45 x 0)] / 748] + 120 = 541 units/year
In an average year, the average PHWD resident uses about 350 ccf of water. In 2023, that number was lower still at 300 ccf. The WELO grants every new landscaping installer 541 ccf of annual water usage for an average lot. This is remarkable. Every new landscaping project should be helping us drive water usage down rather than be granted the right to use much more than the average resident (thus potentially driving our water usage up).

The second aspect of this has to do with the deposit. The WELO says regarding the deposit:
(w) Deposit Required—Forfeiture of Deposit.

Anyone who is subject to the requirements of this article shall submit a deposit or other security deemed satisfactory by the Planning Director. Two (2) years after the certificate of completion is filed with the Town for any landscaping project subject to the provisions herein, the property owner shall furnish to the Town the second year (months thirteen (13) through twenty-four (24) following receipt of the certificate of completion) of water use and billing data from the subject property’s water purveyor. If the site water usage exceeds the calculated PWB, the deposit shall be held for an additional twelve (12) months. At the end of the additional twelve (12) month period, the property owner shall provide the Town with the previous twelve (12) months (month twenty-five (25) through thirty-six (36)) of water use and billing data from the subject property’s water purveyor. If the water usage still exceeds the estimated PWB, the deposit shall be forfeited to the Town, in full. All Town staff time and materials expended to ensure compliance with this section will be deducted from the deposit. Any remaining amounts from a forfeited deposit shall be utilized to further the purposes of this section.

The town currently collects a deposit of $5,000 at the time of the landscape permit to enforce the PWB. After 24 months, when the resident shows that their annual water use is within the PWB, the deposit is refunded to them. While this amount may have made sense ten years ago,

it is now woefully inadequate. As an example, a resident using 541 ccf of water a year could be spending more than $5,000 a year on their water2. A resident unwilling to live within their PWB might well consider it worth it to forfeit the deposit rather than figure out ways to curtail their water usage.

PROPOSAL
In 2024, EIC and EDPC worked together to consider adjustments to the WELO. Since this was not a council priority for the year, we looked to find a way to do so whilst not placing a heavy burden on staff. The obvious adjustment was to lower the Water Conservation Factor. This was introduced in the original WELO calculation to reflect local preferences around landscape water consumption. This would be the appropriate place for us to start. Besides being an easy fix, it would be no harder to administer than it is now since the WELO formula wouldn’t change, it would merely spit out new (lower) numbers.

The EIC and EDPC differed slightly on how much the WCF should change. Specifically, EIC at its 8/22/2024 meeting passed a motion asking:

1. That the Water Conservation Factor of 0.8 be immediately lowered to 0.55. This would immediately lower the result of the average calculation above from 541 ccf to 409 ccf3.

2. That the Water Conservation Factor come down every year for the next five years by

0.02. Thus after five years, it should be 0.45 rather than 0.55 . At that point the average calculation above will result in a budget of 356 ccf. This will still leave it slightly above average 2023 usage.

3. That the deposit be increased from the current $5000 to a number considered reasonable by the council.

The EDPC at its 9/18/2024 meeting passed a motion asking:

1. That the Water Conservation Factor of 0.8 be immediately lowered to 0.65. This would immediately lower the result of the average calculation above from 541 ccf to 462 ccf.

2. That the Water Conservation Factor come down every year for the next five years by

0.02. Thus after five years, it should be 0.55 rather than 0.60. At that point the average calculation above will result in a budget of 409 ccf.

3. That the deposit be increased from the current $5000 to a number considered reasonable by the council.
3 Is 409 ccf enough water for the landscaping of your dreams? A one-acre lot with a swimming pool, a vegetable garden and a bountiful fruit orchard can be sustained on as little as 135 ccf of water annually. 2 An example usage for this resident would be: 10, 10, 20, 40, 70, 85, 85, 80, 70, 40, 20, and 10 ccf of water in the months of January through December. This would result in 540 ccf of water consumption in a year (within budget) and an annual bill of $7050 at PHWD’s current rates. A hypothetical scofflaw using 100 ccf over this budget could be looking at a bill close to $9000 a year.

Both of these are reasonable suggestions. The average new landscaping should not be allocated more than the average landscaping is using today. There is certainly no reason to allocate 50% more than our current average. Indeed, it seems reasonable to say that given everything we know about water in California, new landscaping should use as much as we did when the state was under a conservation order. That is, in fact, where we hope to get over five years.

As seen in the chart below, fully 75% of PHWD’s customers use less than the current WELO limit for an average parcel. (Of the 25% above, not all use more than their WELO allotment.

Their parcels might be larger, their MDAs might be different etc). With the proposed decrease in WELO, we expect that would still cover 66% of PHWD’s customers, ramping down to 55% over 5 years. Also of note here is that the WELO would only apply to new landscapes not existing ones, so no resident would be penalized for their current water use or landscaping choices.

The time to make these changes is now. Landscaping turns over slowly. The sooner we can start capping water use on our landscaping, the better we will be prepared for future droughts.

We owe it to our future generations to not put them in a position where, in the midst of a major drought in the future, they wish more had been done a generation ago.

LANDSCAPING TRENDS
A good portion of the applications for landscape screening the Town has received in recent years propose an Estimated Total Water Use (ETWU) that is significantly lower than the current Parcel Water Budget (PWB). These are some of the more thoughtfully designed landscapes.

But there are still some applications where the ETWU uses most of the current PWB. Often these are landscapes that use more turf and/or landscape every inch of the property. These landscapes far exceed the average water use in our Town, driving up our water consumption.

Here are some examples of some thoughtfully and sustainably designed landscapes showing some of the best practices in landscape design, including the use of native plants or other mediterranean plants that are adapted to our summer-dry climate, minimal or no lawn areas and the use of native grasses or other low-water ground covers, and designing within the context of the local landscape, including the use of borrowed scenery of the surrounding woodlands and hillsides.

RIDGE LANDSCAPE
This landscape reflects the mixed oak woodland plant community that thrives on these ridges, along with chaparral and grassland meadows. Established plants thrive without supplemental water, while new plantings are watered until they are established.

Meadow of native grasses, forbs and chaparral shrubs. Cheerful poppies in the spring.

HILLSIDE LANDSCAPE
“The integrated design of the architecture and landscape was shaped by the client’s appreciation for modern design and keen attention to its oak woodlands context. … Sustainability drove the approach to water management through the use of drought-tolerant plants; hydrozoned irrigation; the introduction of fruit trees for shade; and the installation of dissipation basins, which slow runoff and return water to the ground.” -ArterraSF.com
https://www.californiahomedesign.com/house-tours/2020-landscape-design-award-the-slot-hous e-by-arterra-landscape-architects/
https://www.arterrasf.com/slot-house

ARBORETUM GATEWAY GARDEN | UC DAVIS
“Exemplifying a new approach to a botanical collection, the garden offers a model for sustainable practices within today's engineered landscape. Mass plantings make legible nuanced differences in color and texture from species to species as functions of subtle topographical shifts. Demonstration plantings offer lessons in the historic flora, fauna and hydrology of the local lower Putah Creek watershed …” -ASLA-NCC.org https://asla-ncc.org/portfolio-items/arboretum-gateway-garden/?portfolioCats=79%2C80%2C81 http://lutskoassociates.com/projects/arboretum-gateway-garden/

Los Altos Hills Technology Committee
Annual Report 2025

CITY COUNCIL MEETING
JANUARY 2025
Supplement 3

TECHNOLOGY COMMITTEE MEMBERS
Technology
Members: Minimum 5 - Maximum 7 Where: Council Chambers
When: 2nd Wednesday at 5:00 PM Council Liaison: Stan Mok Member Term
Duration Current
Term
Lew Jamison(Chair) 2/22- 2/26 1
John Swan 2/23- 2/27 1
Ameesh Divatia (Vice Chair) 2/22- 2/26 1
Annie Ju (Secretary) 2/22- 2/26 1
George Lee 2/22- 2/26 1

TECHNOLOGY COMMITTEE CHARTER
The charges to and duties of this Committee shall be:
• Advise the Council and staff on policies, initiatives, and practices related to innovation and technology that could enhance services to the public and increase efficiencies • Assist staff in evaluating emerging trends and technologies, and make recommendations for implementing new systems and improving existing services
• Provide policy guidance on the implementation of "Smart City" policies focusing on areas such as cyber security, promoting digital inclusion, improving mobility, enhancing public safety, and developing communication tools • Assist with following legislative developments, funding opportunities, and evaluating agreements and proposals

TECHNOLOGY ACCOMPLISHMENTS FOR 2024
Town Website Proposal Develop a prototype website to make it easier for residents to navigate the town website - [DONE] Strawman front-end developed and shared with Staff High Speed Internet Continue to work on broadband access and high speed internet access including fiber and wireless - [DONE] LAHCF Fiber Broadband proposal developed, proposed. Approved by Council.

Home/Online Security Education Continue advocating solutions to address resident safety - [DONE] Developed detailed content. Organized a seminar to help residents stay safe online. Slides and presentations are in CM Newsletter Gas Shutoff Valves Work with staff to create an incentive program for residents to install automatic earthquake gas shutoff valves - [DONE] Detailed proposal and draft resolution to Council shared with Staff. Ball is now in Staff’s court.

Speed Alert Devices Work with staff to develop a proposal for Speed Alert Devices on roads where speeding is common - [IN PROGRESS] Proposal developed – needs to be shared with Staff Partner with Sheriff Help residents re register cameras and work with the Sheriff on real-time notification of safety events - [DONE] Worked with Staff and used various channels to ask remind residents to register street-facing cameras AI Joint Venture Partner with other cities, businesses and academia to develop and pilot initiatives for AI and automation - [IN PROGRESS] Met with Foothill College to develop proposal Provide Support to Staff Continue to provide support to staff relative to technical contracts, proposals, and policies - [DONE] Reviewed and evaluated IT Service proposals
- [DONE] Helped Staff evaluate ALPR effectiveness and options

TECHNOLOGY COMMITTEE WORK PLAN FOR 2025
Town Website Proposal Develop a prototype website to make it easier for residents to navigate the town website High Speed Internet Continue to work on broadband access and high speed internet access including fiber and wireless Home/Online Security Education Continue advocating solutions to address resident safety - Organize a Home Security Expo: anti-burglary solutions, best practices for home security - Present the seminar on staying safe online
Gas Shutoff Valves Work with staff to bring the proposal for automatic earthquake gas shutoff valves to Council Speed Alert Devices Work with staff to develop a proposal for Speed Alert Devices on roads where speeding is common Public Safety Continue to develop solutions for public safety AI Joint Venture Partner with other cities, businesses and academia to develop and pilot initiatives for AI and automation Provide Support to Staff Continue to provide support to staff relative to technical contracts, proposals, and policies

1 Arika Miller
From: Kim
Sent: Tuesday, January 28, 2025 8:51 PM
To: City Council
Cc: Kirkham Berwick Wood
Subject: Add Task to 2025 Workplan Please
 Hi Los Altos Hills Town Council,
Just read about the unfair sewer markup charges. Please add our names in favor of adding this task to the council’s 2025 workplan to eliminate or reduce markup charges on this major sewer project.

Thank you,
Kim Harper / Kirk Wood
Los Altos Hills, CA 94022
Supplement 4