Los Altos Hills City Council
March 20, 2025

1 City Council Regular Meeting Agenda
March 20, 2025

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Revision No.1 – Distributed on Monday, March 17, 2025

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF THE

LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, MARCH 20, 2025, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda

REVISED
Thursday, March 20, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
March 20, 2025
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing the Daughters of the American Revolution on its 75th Anniversary (Mayor Tankha)
B. Appointment to the Los Altos Hills Open Space Committee - Eric Bredo (Staff: A.

Miller)
C. Appointment to the Los Altos Hills Youth Committee - Lukas Jarschel (Staff: A.

Miller)
D. Reappointment to the Los Altos Hills Open Space Committee - Richard Contreras (Staff: A. Miller)
E. Appointment of the Cal Cities 2025 Voting Delegate (Staff: A. Miller)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

3 City Council Regular Meeting Agenda
March 20, 2025

5. CONSENT CALENDAR
A. Approval of City Council Regular and Special Meeting Minutes of January 30, 2025 (Staff: A. Miller)
B. Approval of the City Council Regular Meeting Minutes of February 20, 2025 (Staff: A. Miller)
C. Second Reading of an Ordinance amending Sections 10-1.202, 10-1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single-room occupancy (SROs) and to establish certain objective standards for said uses. (Staff: J.

Bradford)
D. Resolution Granting a Request for Extension of Planning and Appeals Permit at 23691 Camino Hermoso Drive (Staff: J. Bradford)
E. Resolution Awarding a Construction Contract to Smelly Mel’s Plumbing, Inc. for the 2025 Sanitary Sewer Repair and Replacement Project Not to Exceed $720,000, Including Construction Contingency (Staff: D. Liang)
F. Resolution Approving and Authorizing Execution of the Old Ranch Lane Sanitary Sewer Reimbursement Agreement between the Town of Los Altos Hills and William Little and Kathleen Moran Trustees of the Lutz Family Trust (Staff: D.

Liang)
G. Resolution Approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; Authorizing Staff to Advertise the Projects for Formal Bid; and transferring $200,000 from the General Fund Capital Projects Reserve Funds to Supplement the Drainage In-Lieu Funding Source (Staff:

D. Liang)
H. Resolution Authorizing the City Manager to Issue a Request for Proposal for the Annual Landscape Maintenance Services for FY2025-2027 (Staff: W. Kim).

I. Resolution Updating the Cost Sharing Policy For The Construction of Broadband Infrastructure Within Public Ways To Expand Eligibility To Any Internet Service Provider Allowed Within The Town’s Right-Of-Way (Staff: J. Parcutilo) J. Appointment of Council Member George Tyson to the Ad Hoc Committee for the Sewer Project, serving alongside Mayor Tankha as a City Council liaison. (Staff:

W.Kim)

4 City Council Regular Meeting Agenda
March 20, 2025
K. Approval of Joint City Council and Finance and Investment Committee Meeting to discuss the FY25-26 Proposed Budget on Thursday, May 22, 2025, at 4 pm (Staff:

T. Leung)
L. Resolution Adopting the CalPERS 457 Plan (Staff: T. Leung)

6. ONGOING BUSINESS
A. City Council recommendation on Housing Element Amendments inclusive of modifications to the General Plan, Land Use Element, Proposed Zoning, and Incentives (Staff: J. Bradford)

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. This item has been continued to a date uncertain - Adopt resolutions making findings and deny applications for residential development projects to construct multi-family senior residential developments consisting of 55 and 57 dwelling units on a vacant parcel at 10728 and 10758 Mora Drive, respectively (Nos. CDP23- 0001 and 0002) pursuant to Government Code section 65589.5(d). (Staff: S.

Mattas)

8. NEW BUSINESS
A. Resolution Granting the Extension Request for Building Permits at 26700 Palo Hills Drive (Staff: J. Bradford)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Ad Hoc Housing Element Committee Update and Development Agreement Update (Vice Mayor Bhateja and Councilmember Mok)

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning Director
D. Finance Director

5 City Council Regular Meeting Agenda
March 20, 2025
E. Public Works Director
F. City Manager

11. COUNCIL INITIATED ITEMS
A. Authorization to Send a Letter to Fremont Hills Country Club Regarding the Historic Landmark Application for the Water Tower (Council Member Swan) B. Discussion and Consideration of a Free Trial for a Speed Alert Device to Address Excessive Speeding on Town Roads (Vice Mayor Bhateja)

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

Proclamation Of the Mayor
Of the City of Los Altos Hills, California
WHEREAS, the Los Altos Chapter of the Daughters of the American Revolution was organized on February 17, 1950; and
WHEREAS, the Organizing Regent for the chapter was Clara Ferry Smith Caldwell (Mrs. Albin) with 37 women following her as Regent, including many who were residents of Los Altos; and WHEREAS, the Los Altos Chapter is part of the National Society Daughters of the American Revolution, a non-profit, non-political, volunteer women's service organization dedicated to promoting patriotism, preserving American History, and securing America's future through better education for children. Any woman 18 years or older is eligible to join if she can prove lineal descent from a supporter of the American Revolution (through military service, financial donations such as donations at the California presidios, food supply, government service, or other support); and
WHEREAS, the Los Altos Chapter, DAR has a 75-year history of service in its local communities; and
WHEREAS, currently, the Los Altos Chapter provides service through local historic preservation projects, genealogy classes for the community, American History essay and video contests for school children, a scholarship for a Foothill College transferring to a 4-year institution, service to veterans, environmental conservation, recognition awards for Community Service and high school Good Citizen, as well as other projects
“CONGRATULATING THE LOS ALTOS CHAPTER, DAUGHTERS OF THE AMERICAN REVOLUTION ON ITS 75TH ANNIVERSARY”
NOW, THEREFORE, I, Kavita Tankha, Mayor of the City of Los Altos Hills, on behalf of the Los Altos Hills City Council do hereby congratulate the Los Altos Chapter, DAR on 75 years of service to the community and celebrate your chapter's anniversary. ___________________________________
Mayor Kavita Tankha

ITEM 2B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 20, 2025
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment to the Los Altos Hills Open Space Committee Attached for your review and consideration is an application from the following individual for consideration of appointment to the Los Altos Hills Open Space Committee:
• Eric Bredo (new application)
The term would begin in March 2025 and end in March 2029.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, there will be (6) six committee members and (3) three vacancies remaining.

Eric Bredo
Town of Los Altos Hills | Generated 2/20/2025 @ 11:44 am by OnBoardGOV - Powered by ClerkBase Status
Name Eric Bredo
Application Date 2/19/2025
Expiration Date 2/19/2027
Status Received
Board Vacancies Status Actions
Open Space Committee 5 Pending
Basic Information
Name
Eric Bredo
Contact Information
Address
Los Altos Hills, CA 94022
Yes, I am a resident
Yes
Email
Phone
Cell Phone
Are you a Registered Voter
Yes
Number of Years Town Resident
69 How many meetings have you attended of the Committee / Commission for which you are applying? One
Please describe your involvement in community activities, civic services, and volunteer organizations.

As noted, I am a very long time resident and have followed events in town from its founding. I have not served on any committees thus far primarily because I taught elsewhere for many years and was only able to return in summers. Now that I’m retired and here full time I’m able to participate.

What skills and / or attributes will you bring to the Committee / Commission you are applying for? I’ve quite detailed knowledge of the town and its history. As a handy person I’ve got a good sense of structures and as a long time resident I’m very familiar with the local flora and fauna. As a scholar I appreciate clear thinking and writing.

What particular area of responsibility on this Committee / Commission interests you? I don’t have a sense of the division of labor in the committee as yet.

Education Background and Professional Activities
PhD Stanford Sociology of Education MA Stanford Sociology MS Stanford Engineering Economic Systems BA UC Berkeley Physics Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.

I care a lot about our town, it is deeply my home, and want to see it it’s rural beauty, sense of community, and calm safety continue, recognizing that adapting to change is continually required.

Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions? If Yes, please explain.

No
Are you aware of any issues now or proposed that might require you to recuse yourself? If Yes, please explain No
Membership on standing Committees / Commissions often entails meetings throughout the year, and most Committees / Commissions meet at least once monthly. Can you be available for these meetings? Yes
Please let us know how you heard about the Town's Committees and Membership Application.

Town Newsletter, Friend/Neighbor, Other
Generated 2/20/2025 @ 11:44 am

ITEM 2C

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 20, 2025
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointments to the Los Altos Hills Youth Commission Attached for your review and consideration are applications from the following individuals for appointment to the Los Altos Hills Youth Commission:
• Lukas Jarschel
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents. With this appointment, the committee would have a total of sixteen (16) members and four (4) vacancies.

1 Arika Miller
From: [email protected]
Sent: Saturday, February 8, 2025 10:39 AM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Follow Up Flag: Follow up
Flag Status: Flagged
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Los Altos Hills Youth Comittee
Name Lukas Jarschel
Registered Voter No
Address
Home Phone
Work Phone
Cell Phone
Email Address
Number of Years Town
Resident
Los Altos Hills
(Section Break)
ITEM 2C

2 What motivated you to
apply to serve on the
Committee /
Commission?
I am motivated to apply to the Youth Comittee to learn about key events, issues, and contriubute my ideas to help with any planning.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
1 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I have voulenteered with Grassroots Ecology for 40+ hours, helping with work in the Arastradero Preserve. I have also helped set up events at my prior school,
, like the Jamboree, our anual fundraiser. Additionally, I have tutored local kids from elemantary schoos in math and reading. Finally. I enjoy going to many events like the ones held at Shoup and Westwind Barn. I can bring new ideas to how we evolve community events with games and
leaderboards.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I can plan events and have great ideas for activites, projects, and games for them. Additionally, I am good with math and money management (including spreadsheets). I can also
design flyers, logos, and other advertisements to spread the word. I am passionate about our neighborhood and residents.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I am interested in being responsible for events, as well as budget management, like Treasury. I am also able to help with any project planning.

Education Background
and Professional
Activities
I am currently attending , and I am in 9th
grade. I am also part of the
, where I have done research and classes in
Biomedical Science. In parallel, I am taking German Language and Culture at . Additionally, I am a part of clubs like the Tech Challenge, where I have won first place at the Tech Museum 4 times in a row, and on the
Robotics Team.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
Reasons I want to join the Youth Comittee are because I am passionate about preserving Los Altos Hills, and keeping everything I love about it, while chnaging the parts that need improvement. For example, I would like to preserve wildlife because that's one of many things that makes our city unique. I

3 you would be working
toward as a member.
also think more Los Altos Hills residents should be involved in events and other important community aspects.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Lukas Jarschel
Date 2/8/2025
(Section Break)

4 Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Friend / Neighbor
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 2D

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 20, 2025
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Reappointment to the Los Altos Hills Open Space Committee Attached for your review and consideration is an email confirming the reappointment request from the following individual for consideration for the Los Altos Hills Open Space Committee:
• Richard Contreras
The term would begin in March 2025 and end in March 2029.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, there will be (7) seven committee members and (2) two vacancies remaining.

1 Arika Miller
From: Keren Brunner
Sent: Tuesday, February 11, 2025 9:11 AM
To: Arika Miller
Subject: FW: reappointment to OSC?
Importance: High
Hi Arika,
Richard would like to continue his service with the Open Space Committee; however, he noted he would not be available to attend the February City Council meeting.

Cheers, Keren
From:

Sent: Monday, February 10, 2025 6:24 PM
To: Keren Brunner <[email protected]>
Subject: Re: reappointment to OSC?
Importance: High
Hi Keren,
Yes, I would like to continue volunteering on OSC. Unfortunately, I won’b be able to attend the February Council Meeting though.

Richard
On Feb 6, 2025, at 10:36 AM, Keren Brunner <[email protected]> wrote:

Good Morning Richard,
I noticed that your appointment termed out in November of 2024; however, I would like to know if you would like to continue volunteering with the Open Space Committee? Anita noted your contributions have been appreciated and the City Council is very supportive of resident volunteers.

Your institutional knowledge of the activities of the committee will benefit new volunteers. There are several vacancies in the OSC, and we hope to fill them in 2025.

If you decide you would like to be reappointed to the Open Space Committee for another term, just reply to this email. (yes or no will suffice) Arika will add your reappointment request to the next City Council Consent Calendar.

The next scheduled meeting is on February 20, 2025, so the sooner you respond, the better.

If you seek reappointment, the new term will be your third.

Cheers,
Keren Brunner
ITEM 2D

2 <image001.png>
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
<image002.png> <image003.png> <image004.png> Stay
informed.

Sign-up to take Town Surveys!

ITEM 2E

TOWN OF LOS ALTOS HILLS March 20, 2025
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR PERIOD ENDING JANUARY 31, 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ending on January 31, 2025.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report as of January 31, 2025.

PP
ITEM 4C

Name Beginning
Balance Total Total Ending Balance
as of 1/1/2025 Receipts (+) Disbursements (-) as of 1/31/2025 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,002.00 - - 1,002.00
Wells Fargo Bank 1,292,253.87 5,526,833.73 2,496,196.25 4,322,891.35 Total: 1,293,255.87 5,526,833.73 2,496,196.25 4,323,893.35 INVESTMENT ACCOUNTS:

Local Agency Investment Fund (LAIF) - per Par Value 2,102,984.81 39,237.98 - 2,142,222.79 CAMP Portfolio - per Market Value 22,102,816.64 110,510.27 - 22,213,326.91 PARS 115 Trust Pension - per Market Value - Restricted 1,269,176.07 21,864.39 - 1,291,040.46 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 162,562.11 552.19 - 163,114.30 Total: 25,637,539.63 172,164.83 - 25,809,704.46
TOTAL CASH & INVESTMENTS ACCOUNTS 26,930,795.50 5,698,998.56 2,496,196.25 30,133,597.81

DEPOSIT LIABILITIES
Building Dept Deposits 4,573,152.33 4,604,958.86
CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2024 (Decrease) as of 12/31/2024 Increase (DR) Decrease (CR) as of 1/31/2025 11 General Fund General Fund 21,212,442.38 (778,379.75) 20,434,062.63 2,522,719.70 1,063,185.75 21,893,596.58 16 Parks & Rec - In Lieu Fee Special Revenue 450,296.44 (448.32) 449,848.12 1,796.57 4,544.79 447,099.90 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
813,105.06 - 813,105.06 - - 813,105.06
21 COPS FUND Special Revenue (188,328.86) 115,394.05 (72,934.81) 8,333.33 - (64,601.48) 71 SPECIAL DONATIONS Special Revenue 34,472.90 - 34,472.90 - - 34,472.90 46 STREET CIP Streets Capital Projects (41,114.00) (629,257.25) (670,371.25) 103,460.09 7,362.26 (574,273.42) 41 GENERAL CIP FUND Other Capital Projects 977,885.87 (1,729,112.87) (751,227.00) 796,654.94 1,100,865.65 (1,055,437.71) 42 PATHWAYS CIP Other Capital Projects 790,708.48 80,664.09 871,372.57 14,359.29 13,276.71 872,455.15 43 WESTWIND BARN CIP Other Capital Projects 230,335.22 29,034.87 259,370.09 4,815.78 681.60 263,504.27 45 DRAINAGE CIP Other Capital Projects 630,563.73 (47,908.68) 582,655.05 6,719.46 56,747.52 532,626.99 48 SEWER FUND CIP Enterprise-Sewer 4,492,471.14 (579,061.41) 3,913,409.73 - 107,971.71 3,805,438.02 51 SEWER FUND Enterprise-Sewer 2,161,921.25 (2,117,154.46) 44,766.79 2,335,301.90 186,050.93 2,194,017.76 31 SEWER ASSESSMENT D Fiduciary 318,213.34 (103,703.38) 214,509.96 108,090.50 895.53 321,704.93 61 GENERAL SERVICE FUNInternal Service Fund 835,460.07 (27,704.41) 807,755.66 394,902.29 552,769.09 649,888.86 32,718,433.02 (5,787,637.52) 26,930,795.50 6,297,153.85 3,094,351.54 30,133,597.81 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY23/24 independent audit is completed
Monthly Treasurer's Report
FY 2024-25
Month of January (Unaudited)
Pursuant to California Government Code Section 41004

TOTAL CASH & INVESTMENTS ACCOUNT

TOWN OF LOS ALTOS HILLS March 20, 2025
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENTS REPORT FOR PERIOD ENDING JANUARY 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the January 2025 Disbursements Report.

BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 2,158,570.08 Total Accounts Payable Disbursements
337,626.17 Total Payroll Disbursements
2,496,196.25 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month. These disbursements are approximately 95% of total disbursements for the month.

PP
ITEM 4B

Staff Report to City Council Page 2
Disbursements Report January 31, 2025
March 20, 2025
ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

Amounts Vendors Description
248,530.15 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 1.10.25
Payroll: $83,178.72
Payroll Taxes: $24,789.14
Payroll Date: 1.25.25
Payroll: $100,676.61
Payroll Taxes: $31,624.01
Bank Adjustments/Fees = $8,261.67
89,096.02 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
903,983.90 PHOENIX ELECTRIC COMPANY El Monte Undergrounding Electrical 221,319.00 SANTA CLARA COUNTY SHERIFF'S DEPT Law enforcement services - December 2024 97,337.00 SMELLY MEL'S Septic system maintenance services 80,902.37 EATON AND ASSOCIATES IT managed services & workstation upgrades 67,019.19 KHANNA, RAJESH and GUPTA ALKA Refund deposit
65,212.31 CSG CONSULTANTS INC Building inspections & plan reviews 62,326.10 REDWOOD PUBLIC LAW, LLP Legal counsel services 61,834.80 WEST BAY SANITARY DISTRICT Sanitary sewer maintenance services 57,459.95 MissionSquare Retirement plan contributions
56,286.10 THE KPA GROUP Heritage house remodel planning 55,649.97 PALAMERICAN SECURITY (SILICON VALLEY) INC Residential patrol services - December 2024 47,778.00 CONFLUENCE RESTORATION INC. Matadero Creek mitigation project 33,101.80 BELLECCI & ASSOCIATES INC El Monte Undergrounding Construction Management
32,122.94 MICHAEL BAKER INTERNATIONAL INC. Housing Element Updates 27,596.75 SHARED AGENCY RISK POOL Worker's compensation insurance - Q2 23,408.00 4LEAF, INC Permit technician services
20,783.22 VICTORIA DYE & ASSOCIATES Consulting services for vegetation and fire risk management
20,186.46 GRASSROOTS ECOLOGY Quarterly LAH Open Space Stewardship 18,773.00 MAZE AND ASSOCIATES Audit year-ending financial services 16,889.14 SANTA CLARA COUNTY - HHW PROGRAM Household Hazardous Waste 15,954.13 PG&E Electric utility services
14,212.50 SYNEGEN, INC Custom project software
13,314.60 CAHILL, CARL Retiree medical pre-payment
13,049.52 WELLS FARGO Banking and financial services
11,100.00 HARPER, KEVIN W. Professional services - Finance Manager 2,375,226.92 Total

Staff Report to City Council Page 3
Disbursements Report January 31, 2025
March 20, 2025
ATTACHMENTS:

1. January 2025 Disbursements Report by Vendor.

3/6/2025 4:16:09 PM Page 1 of 17
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payable Dates 1/1/2025 - 1/31/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00W 01/30/2025 PERMIT TECHNICIAN M GUZU… 011-3200-6199 11,704.00 4LEAF, INC J4016-00X 01/30/2025 PERMIT TECHNICIAN M GUZU… 011-3200-6199 11,704.00 Vendor 4LEAF01 - 4LEAF, INC Total: 23,408.00
Vendor: AAA94063 - AAA RENTALS
AAA RENTALS 826433 01/08/2025 EQUIPMENT RENTAL (LIFTBO… 061-4300-6405 250.00 Vendor AAA94063 - AAA RENTALS Total: 250.00
Vendor: ACTION94063 - ACTION ROAD SOLUTION, INC.

ACTION ROAD SOLUTION, INC. 145332 01/30/2025 FORD F250 W/LUMBER RACKS…061-4400-6117 214.50 Vendor ACTION94063 - ACTION ROAD SOLUTION, INC. Total: 214.50 Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A470188 01/17/2025 CORP YARD ALARM MONITOR…061-4300-6118 129.78 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 129.78 Vendor: ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC
ALL-GUARD ALARM SYSTEMS … A760427 01/08/2025 1 QUARTERLY STANDARD SER… 061-1480-6118 211.05 Vendor ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC Total: 211.05 Vendor: AMAZON30353 - AMAZON
AMAZON 1974-HVPC-4WLX 01/08/2025 OFFICE SUPPLIES 12/6/24 061-1480-6398 253.34 AMAZON 1CLN-TCXH-KXKV 01/08/2025 CHRISTMAS SUPPLIES 12/10/… 011-1200-6398 44.74 AMAZON 1DNC-DG7G-4VQ3 01/08/2025 OFFICE SUPPLIES 12/4/24 061-1480-6301 79.23 AMAZON 1KPC-7NF9-HHRC 01/08/2025 OFFICE SUPPLIES 12/6/24 061-1480-6398 319.66 AMAZON 14CY-914R-RXD4 01/16/2025 KITCHEN SUPPLIES 12/4/24 061-1480-6398 122.51 AMAZON 1669-KPK9-439V 01/16/2025 INDOOR PORTABLE ELECTRIC … 061-1480-6398 109.10 AMAZON 1RWF-7WJL-NJKP 01/16/2025 KITCHEN SUPPLIES 12/13/24 061-1480-6398 211.82 AMAZON 1X16-N1KC-PKQ3 01/16/2025 OFFICE SUPPLIES 12/11/24 061-1480-6398 14.12 Vendor AMAZON30353 - AMAZON Total: 1,154.52
Vendor: CONRAD92020 - AMY CONRAD
AMY CONRAD 1039 01/30/2025 HOUSEING ELEMENT SERVICES…041-6900-6199 525.00 Vendor CONRAD92020 - AMY CONRAD Total: 525.00
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 372654 01/17/2025 PURISSIMA PARK PEST CONT… 011-5100-6130 650.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 650.00 Vendor: ASTHA01 - ASTHA KHANAL
ASTHA KHANAL 1.29.25 01/30/2025 ASCE MEMBERSHIP 1/29/25-1…011-3300-6302 326.00 Vendor ASTHA01 - ASTHA KHANAL Total: 326.00
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X01102025 01/16/2025 PARKS & REC SPECIALIST 011-1000-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 LAH HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 CITY MANAGER 011-1200-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 MANAGEMENT ANALYST 011-1200-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 DEPUTY CITY MANAGER 011-1200-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 CITY CLERK 011-1300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 SENIOR ACCOUNTANT 011-1400-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 FINANCE DIRECTOR 011-1400-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 SENIOR ACCOUNTANT 011-1400-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 PLANNING DIRECTOR 011-3100-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 PLANNING IPAD 011-3100-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 BUILDING INSPECTOR 011-3200-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 BUILDING IPAD 011-3200-6362 40.24

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 2 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T MOBILITY 287319629759X01102025 01/16/2025 SIGNAL EL MONTE & VOORHE… 011-3300-6362 44.35 AT&T MOBILITY 287319629759X01102025 01/16/2025 PWD IPAD 2 011-3300-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 PWD IPAD1 011-3300-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 SIGNAL EL MONTE & STONEB… 011-3300-6362 44.35 AT&T MOBILITY 287319629759X01102025 01/16/2025 SIGNAL EL MONTE & PERIMET…011-3300-6362 44.35 AT&T MOBILITY 287319629759X01102025 01/16/2025 ASSISTANT ENGINEER 011-3300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 ASSOCIATE ENGINEER 011-3300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 ASSISTANT ENGINEER 011-3300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 UTILITY ENGINEERING MANA… 011-3300-6362 50.15 AT&T MOBILITY 287319629759X01102025 01/16/2025 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X01102025 01/16/2025 MAINTENANCE WORKER 061-4300-6362 45.10 AT&T MOBILITY 287319629759X01102025 01/16/2025 MAINTENANCE WORKER 061-4300-6362 45.10 AT&T MOBILITY 287319629759X01102025 01/16/2025 MAINTENANCE WORKER 061-4300-6362 45.10 AT&T MOBILITY 287319629759X01102025 01/16/2025 MAINTENANCE WORKER 061-4300-6362 30.86 AT&T MOBILITY 287319629759X01102025 01/16/2025 MAINTENANCE SUPERINTEND…061-4300-6362 50.15 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,383.29
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 1.10.25 01/16/2025 #256795714 1.10.25 INTERNE… 061-1480-6362 117.70 Vendor AT&T 60197_5014 - AT&T Total: 117.70
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 011-4740-6125 2,500.00 BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 011-4740-6125 450.00 BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 011-4740-6125 1,750.00 BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 011-5100-6122 850.00 BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 011-5300-6122 1,750.00 BAYSCAPE MANAGEMENT, IN… 39983 01/08/2025 Landscape Maintenance Svcs 061-1480-6122 1,250.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 8,550.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 - 0000030 REVISED 01/17/2025 UUD AROUND EL MONTE FIRE…041-6900-6206 33,101.80 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 33,101.80 Vendor: BENNETT02 - BENNETT, VICTORIA
BENNETT, VICTORIA 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 2,560.20 Vendor BENNETT02 - BENNETT, VICTORIA Total: 2,560.20
Vendor: CAHILL94022 - CAHILL, CARL
CAHILL, CARL 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 13,314.60 Vendor CAHILL94022 - CAHILL, CARL Total: 13,314.60
Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444 12.20.24 01/08/2025 SVCS @W EDITHAVE/W FRE… 011-5100-6364 135.09 CALIFORNIA WATER SERVICE … 8540713534 12.20.24 01/08/2025 SVCS @ W EDITH AVE/W FRE… 011-5100-6364 77.38 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 212.47 Vendor: CARINO - CARINO, WILLIAM
CARINO, WILLIAM 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 7,787.88 Vendor CARINO - CARINO, WILLIAM Total: 7,787.88
Vendor: CASSINGHAM - CASSINGHAM, MAUREEN
CASSINGHAM, MAUREEN 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL RE-PAYME… 061-1470-6032 1,705.50 Vendor CASSINGHAM - CASSINGHAM, MAUREEN Total: 1,705.50 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …102147239 01/17/2025 FLEET FUEL 12/12/24-1/3/25 061-4400-6342 468.75 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 468.75 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4215799972 01/08/2025 HOUSEKEEPING SERVICES 12/… 061-1480-6123 131.93 CINTAS CORPORATION 4215799972 01/08/2025 UNIFORMS SERVICES 12/26/24 061-4300-6324 132.79 CINTAS CORPORATION 4216509836 01/08/2025 HOUSEKEEPING SERVICES 1/2… 061-1480-6123 131.93 CINTAS CORPORATION 4216509836 01/08/2025 UNIFORMS SERVICES 1/2/25 061-4300-6324 132.79 CINTAS CORPORATION 4215132917 01/17/2025 HOUSEKEEPTING SUPPLIES 12… 061-1480-6123 131.93 CINTAS CORPORATION 4215132917 01/17/2025 UNIFORM SUPPLIES 12/19/24 061-4300-6324 132.79 CINTAS CORPORATION 4217297890 01/17/2025 HOUSEKEEPING SUPPLIES 1/9… 061-1480-6123 184.91

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 3 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CINTAS CORPORATION 4217297890 01/17/2025 UNIFORMS SUPPLIES 1/9/25 061-4300-6324 132.79 CINTAS CORPORATION 4218052213 01/30/2025 HOUSEKEEPING SERVICES 1/1… 061-1480-6123 153.18 CINTAS CORPORATION 4218052213 01/30/2025 UNIFORMS SERVICES 1/16/25 061-4300-6324 149.35 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,414.39 Vendor: CCAC - CITY CLERKS ASSOCIATION OF CALIFORNIA
CITY CLERKS ASSOCIATION OF… 300004131 01/08/2025 CCAC MEMBER 1/6/25 011-1300-6302 250.00 Vendor CCAC - CITY CLERKS ASSOCIATION OF CALIFORNIA Total: 250.00 Vendor: CIVIC66502 - CIVICPLUS
CIVICPLUS 321538 01/08/2025 5 ADMIN-PUBLISHER USER A… 011-1300-6301 6,287.40 Vendor CIVIC66502 - CIVICPLUS Total: 6,287.40
Vendor: CODA01 - CODA TECHNOLOGY GROUP
CODA TECHNOLOGY GROUP 8139 01/08/2025 CITY MGR OFFICE COMPUTER… 041-6900-6503 7,364.38 Vendor CODA01 - CODA TECHNOLOGY GROUP Total: 7,364.38
Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 229269795 01/16/2025 #980056897 CALNET MONTH… 061-1480-6310 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749 12.17.24 01/08/2025 8155200160016749 CABLE&I… 061-1480-6310 372.73 COMCAST 0017176 1.3.25 01/16/2025 #8155200160017176 CABLE&… 061-1480-6310 249.08 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 621.81
Vendor: CONFLUENCE95060 - CONFLUENCE RESTORATION INC.

CONFLUENCE RESTORATION I… 3575 01/16/2025 PROJ MATADERO CREEK MITI… 045-6900-6622 47,778.00 Vendor CONFLUENCE95060 - CONFLUENCE RESTORATION INC. Total: 47,778.00 Vendor: COREMAIN01 - CORE & MAIN LP
CORE & MAIN LP W161933 01/17/2025 NEW PRV FOR TOWN HALL 061-1480-6118 634.20 Vendor COREMAIN01 - CORE & MAIN LP Total: 634.20
Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SO…30754711 01/30/2025 RQ2 FLAT FEE LIMITED PACKA… 011-3100-6338 106.09 CORELOGIC INFORMATION SO…30754711 01/30/2025 RQ2 FLAT FEE LIMITED PACKA… 011-3200-6338 106.09 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 212.18 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1505931 01/30/2025 1 21 GALLON CONSOLE (24' T… 061-1480-6323 67.66 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 67.66 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 125173 01/30/2025 12/2024 BILLABLE GEO TECH-… 011-0000-2301 2,712.96 COTTON SHIRES & ASSOC, INC. 125173 01/30/2025 12/2024 ADMIN FEE GEO TEC… 011-0000-2301 271.30 COTTON SHIRES & ASSOC, INC. 125173 01/30/2025 12/2024 RECOG ADMIN FEE G…011-0000-4685 -271.30 COTTON SHIRES & ASSOC, INC. 125173 01/30/2025 12/2024 PASSTHRU REV GEO … 011-3100-4707 -2,712.96 COTTON SHIRES & ASSOC, INC. 125173 01/30/2025 12/2024 PASSTHRU EXP GEO … 011-3100-6178 2,712.96 COTTON SHIRES & ASSOC, INC. 125174 01/30/2025 12/2024 BILLABLE GEO TECH-… 011-0000-2301 2,472.50 COTTON SHIRES & ASSOC, INC. 125174 01/30/2025 12/2024 ADMIN FEE GEO TEC… 011-0000-2301 247.25 COTTON SHIRES & ASSOC, INC. 125174 01/30/2025 12/2024 RECOG ADMIN FEE G…011-0000-4685 -247.25 COTTON SHIRES & ASSOC, INC. 125174 01/30/2025 12/2024 PASSTHRU REV GEO … 011-3100-4707 -2,472.50 COTTON SHIRES & ASSOC, INC. 125174 01/30/2025 12/2024 PASSTHRU EXP GEO … 011-3100-6178 2,472.50 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 5,185.46 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 59570 01/30/2025 CODE ENFORCEMENT 011-3120-6111 8,757.50 CSG CONSULTANTS INC 59570 01/30/2025 BUILDING OFFICIAL SVCS CRO 011-3200-6111 120.00 CSG CONSULTANTS INC 59570 01/30/2025 BUILDING INSPECTION 011-3200-6199 12,096.00 CSG CONSULTANTS INC B242189 01/30/2025 BUILDING PLAN REVIEW SVCS… 011-3200-6114 16,811.01 CSG CONSULTANTS INC B242379 01/30/2025 BUILDING PLAN REVIEW SERV… 011-3200-6114 27,427.80 Vendor CSG94404 - CSG CONSULTANTS INC Total: 65,212.31
Vendor: DAILY94301 - DAILY POST
DAILY POST 90909 01/08/2025 #101880 3X75_DEVELOPMENT…011-3100-6207 281.25 DAILY POST 90910 01/08/2025 #101868 6X7.5 ORDINANCE 1… 011-3100-6207 562.50

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 4 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount DAILY POST 90908 01/30/2025 #101864 6X15 ORDINANCE 12…041-6900-6199 1,125.00 Vendor DAILY94301 - DAILY POST Total: 1,968.75
Vendor: DEGREE01 - DEGREE HVAC, INC.

DEGREE HVAC, INC. 37990 01/17/2025 WATER HEATER REPARI AT T… 061-1480-6118 1,296.24 Vendor DEGREE01 - DEGREE HVAC, INC. Total: 1,296.24
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2024-64 01/08/2025 CONSULTANTS SVCS 10/1/24-… 011-1400-6199 2,600.00 DKG CONSULTANTS, LLC 2024-77 01/30/2025 CONSULTANTS SERVICES 12/2… 011-3100-6111 5,091.70 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 7,691.70 Vendor: DOWD - DOWD, PATRICIA
DOWD, PATRICIA 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,705.50 Vendor DOWD - DOWD, PATRICIA Total: 1,705.50
Vendor: EAGLE94043 - EAGLE AWARDS
EAGLE AWARDS 9299 01/16/2025 PARK&REC 011-1000-6398 48.84 EAGLE AWARDS 9299 01/16/2025 CITY COUNCIL 011-1100-6398 32.60 EAGLE AWARDS 9299 01/16/2025 CITY MANAGER 011-1200-6398 32.60 EAGLE AWARDS 9299 01/16/2025 CITY CLERK 011-1300-6399 16.31 EAGLE AWARDS 9299 01/16/2025 FINANCE 011-1400-6399 48.90 EAGLE AWARDS 9299 01/16/2025 COMMUNITY DEVEL 011-3100-6399 81.50 EAGLE AWARDS 9299 01/16/2025 PUBLIC WORK 011-3300-6399 32.60 EAGLE AWARDS 9299 01/16/2025 TOWN CENTER/OTHER 061-1480-6398 26.30 Vendor EAGLE94043 - EAGLE AWARDS Total: 319.65
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 91296 01/16/2025 Monthly IT Managed Services 061-1480-6111 13,540.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki 24-port Gbe PoE+ Swit…041-6900-6313 3,179.00 EATON AND ASSOCIATES 91361 01/30/2025 Tax 041-6900-6313 2,093.37 EATON AND ASSOCIATES 91361 01/30/2025 Meraki MS130-12X-HW Ether… 041-6900-6313 1,339.00 EATON AND ASSOCIATES 91361 01/30/2025 Rack PDU, Basic, 1U, 15A, 120… 041-6900-6313 125.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki MX75 Network Securit…041-6900-6313 605.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki Advanced for MS Serie…041-6900-6313 11,090.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki 48-port Gbe PoE+ Swit…041-6900-6313 10,738.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki Advanced Security for… 041-6900-6313 10,175.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki MX95 Network Securit…041-6900-6313 6,538.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki Advanced for MS Serie…041-6900-6313 2,999.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki Enterprise + Support - …041-6900-6313 135.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki 40GbE QSFP Cable, 1 … 041-6900-6313 417.00 EATON AND ASSOCIATES 91361 01/30/2025 Meraki Advanced Security for… 041-6900-6313 3,469.00 EATON AND ASSOCIATES 91428 01/30/2025 Monthly IT Managed Services 061-1480-6111 14,460.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 80,902.37
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 LITTLE LEAGUE 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 MULTIPURPOSE ROOM 011-5100-6123 200.00 ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 WESTWIND BARN 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 PARKS & RECREATION BUILDI… 061-1480-6123 275.00 ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 TOWN LOS ALTOS CITY HALL 061-1480-6123 1,950.00 ECAPITAL COMMERCIAL FINA… 116610 01/16/2025 CORPORATION YARD 061-4300-6123 450.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 3,740.00 Vendor: ADT01 - EVERON
EVERON 157524610 01/16/2025 24 HOUR ALARM MONITORIN… 061-1480-6118 169.71 Vendor ADT01 - EVERON Total: 169.71
Vendor: EVILSIZER - EVILSIZER, JEANNE
EVILSIZER, JEANNE 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 4,359.00 Vendor EVILSIZER - EVILSIZER, JEANNE Total: 4,359.00
Vendor: FEDEX - FEDERAL EXPRESS CORP.

FEDERAL EXPRESS CORP. 8-682-78702 01/30/2025 OVERNIGHT SHIPPING CHARG… 011-3110-6398 167.55 FEDERAL EXPRESS CORP. 9-686-97508 01/30/2025 SERVICE CHARGES FOR 12/20… 011-3100-6398 13.40 Vendor FEDEX - FEDERAL EXPRESS CORP. Total: 180.95

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 5 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: FORESTRY39201 - FORESTRY SUPPLIERS INC
FORESTRY SUPPLIERS INC 625767-00 01/30/2025 CAUTION SEWER PIPELINE DE… 048-6900-6625 225.00 FORESTRY SUPPLIERS INC 625767-00 01/30/2025 SHIPPING 048-6900-6625 251.68 FORESTRY SUPPLIERS INC 625767-00 01/30/2025 MARKER, UTILITY, GREEN 048-6900-6625 1,347.50 Vendor FORESTRY39201 - FORESTRY SUPPLIERS INC Total: 1,824.18 Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL … 5715 01/08/2025 RECORDS RETENTION LEGAL R…011-1300-6319 400.00 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: 400.00 Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY LAHBP1224 01/16/2025 QTRLY LAH OPEN SPACE STE… 041-6900-6199 20,186.46 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 20,186.46 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 034243 01/16/2025 MRF OTHER & YARDWASTER … 011-0000-1110 5,660.86 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 5,660.86 Vendor: HARPER02 - HARPER, KEVIN W.

HARPER, KEVIN W. 1.14.25 01/16/2025 PROF. SERVICES FOR N NGOM…011-1400-6199 11,100.00 Vendor HARPER02 - HARPER, KEVIN W. Total: 11,100.00
Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 750249 01/30/2025 LUMBER FOR LOWER ARENA … 011-5300-6399 2,111.72 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 2,111.72
Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN046944 01/30/2025 CONTRACT SVCS PROPERTY T… 011-1400-6199 1,760.61 Vendor HDL91765 - HDL COREN & CONE Total: 1,760.61
Vendor: HIGBY - HIGBY, DOMENICA CINDY
HIGBY, DOMENICA CINDY 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 6,068.40 Vendor HIGBY - HIGBY, DOMENICA CINDY Total: 6,068.40
Vendor: HOLBROOK - HOLBROOK, ALAN
HOLBROOK, ALAN 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 7,787.88 Vendor HOLBROOK - HOLBROOK, ALAN Total: 7,787.88
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 9528472 01/08/2025 FLEET CLEANING SUPPLIES 12… 061-4400-6398 46.59 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 46.59 Vendor: HUERTA01 - HUERTA, HECTOR
HUERTA, HECTOR 1.21.25 01/30/2025 CWEA ANNUAL MEMBERSHIP… 061-4300-6302 365.00 Vendor HUERTA01 - HUERTA, HECTOR Total: 365.00
Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC 10969 01/17/2025 REMOVE OAK TREE (#593) BY … 011-4600-6124 3,500.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 3,500.00
Vendor: JOST - JOST, KAREN
JOST, KAREN 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 3,168.96 Vendor JOST - JOST, KAREN Total: 3,168.96
Vendor: KHANNA01 - KHANNA, RAJESH and GUPTA ALKA
KHANNA, RAJESH and GUPTA … BLD19-0457-ELEC-FD-GAS 01/30/2025 REFUND DEPOSIT - 27911 VIA… 011-0000-2303 20,000.00 KHANNA, RAJESH and GUPTA … BLD19-0457-ELEC-FD-GAS 01/30/2025 REFUND DEPOSIT - 27911 VIA… 011-0000-2303 40,000.00 KHANNA, RAJESH and GUPTA … BLD19-0457-ELEC-FD-GAS 01/30/2025 REFUND DEPOSIT - 27911 VIA… 011-0000-2303 7,019.19 Vendor KHANNA01 - KHANNA, RAJESH and GUPTA ALKA Total: 67,019.19 Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2215089147 12.26.24 01/08/2025 2022 KIA NIRO EV 2215089147…061-4400-6506 361.06 KIA MOTORS FINANCE 2215089803 12.26.24 01/08/2025 2022 KIA NIRO EV #22150898… 061-4400-6506 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 722.12
Vendor: KNOWBE401 - KNOWBE4 INC.

KNOWBE4 INC. 364850 01/30/2025 SECURITY AWARENESS SUBSC… 061-1480-6208 2,891.70 Vendor KNOWBE401 - KNOWBE4 INC. Total: 2,891.70

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 6 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: B9533 - LANI DAVILA
LANI DAVILA 1.28.25 01/30/2025 NEIGHBORHOOD WATCH SUP… 011-2100-6399 403.10 Vendor B9533 - LANI DAVILA Total: 403.10
Vendor: LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES
LEAGUE OF CALIFORNIA CITIES INV-26889-KOC9MS 01/16/2025 MEMBERSHIP FOR CLENDAR Y…011-1100-6302 5,753.00 Vendor LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES Total: 5,753.00 Vendor: LINEBARGER - LINEBARGER, DAVID
LINEBARGER, DAVID 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 2,560.20 Vendor LINEBARGER - LINEBARGER, DAVID Total: 2,560.20
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 31662/1 01/08/2025 CAULK GEN PURP CLEARR 12/… 061-4300-6399 14.18 LOS ALTOS HARDWARE INC 31695/1 01/08/2025 STORAGE FOR CORP YARD 12/…061-4300-6118 152.69 LOS ALTOS HARDWARE INC 31719/1 01/08/2025 SHELF FOR CORP YARD 12/26… 061-4300-6118 21.82 LOS ALTOS HARDWARE INC 31373/1 01/17/2025 20LB KING CHARCOAL 12/4/24 061-4300-6398 32.73 LOS ALTOS HARDWARE INC 31599/1 01/17/2025 STERNOS FOR STAFF PARKTY 061-1480-6399 65.42 LOS ALTOS HARDWARE INC 31636/1 01/17/2025 PARTS FOR SINK REPAIR 12/19…061-4300-6118 49.10 LOS ALTOS HARDWARE INC 31749/1 01/17/2025 CONCENTRAT VINEGAR 30PCT…061-4300-6399 31.64 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 367.58 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 10315 01/30/2025 GIS PROF SERVICES DECEMBER…011-3100-6313 1,575.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 1,575.00 Vendor: THOMAS91301 - MARY THOMAS
MARY THOMAS GRAD24-0003 01/16/2025 DEPOSIT REFUND - 13331 WIL… 011-0000-2301 5,000.00 Vendor THOMAS91301 - MARY THOMAS Total: 5,000.00
Vendor: MATRIX94040 - MATRIX CONSULTING GROUP INC
MATRIX CONSULTING GROUP …5 01/08/2025 PATHWAY FEE NEXUS STUDY … 042-6900-6199 2,800.00 Vendor MATRIX94040 - MATRIX CONSULTING GROUP INC Total: 2,800.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 53784 (PO240019) 01/30/2025 AUDIT YR-ENDING 6/30/24 FIN…011-1400-6203 14,062.00 MAZE AND ASSOCIATES 53831 (PO240019) 01/30/2025 ANNUAL RPT OF FIN. TRANSA… 011-1400-6203 4,711.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 18,773.00 Vendor: NIMISH01 - MEHTA NIMISH AND ANITA TRUSTEE
MEHTA NIMISH AND ANITA T… BLD21-0710 FD 01/17/2025 REFUND DEPOSIT 26677 SNELL…011-0000-2303 3,150.00 Vendor NIMISH01 - MEHTA NIMISH AND ANITA TRUSTEE Total: 3,150.00 Vendor: MENDOZA - MENDOZA, ARTHUR
MENDOZA, ARTHUR 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 6,068.40 Vendor MENDOZA - MENDOZA, ARTHUR Total: 6,068.40
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 3969 01/08/2025 21 FLEECE HOODIE-LOGO LAH… 011-1700-6209 697.15 MERIDIAN I.D. 3970 01/08/2025 AWARD GIFTS FOR EMPLOYEE…061-1480-6398 1,353.65 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 2,050.80
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…49060 01/08/2025 8 PORTABLE RADIOS MAINTE… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 1.14.25 01/17/2025 EMPLOYEES DENTAL & VISION …061-0000-2233 5,488.24 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,488.24 Vendor: METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC METROPOLITAN PLANNING G… 2004877 01/30/2025 10728 MORA DRIVE-LINEBAR… 011-0000-2301 585.00 Vendor METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC Total: 585.00 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1234787 01/30/2025 Housing Element -New MultiF… 041-6900-6199 19,716.94 MICHAEL BAKER INTERNATIO… 1237585 01/30/2025 Housing Element -New MultiF… 041-6900-6199 12,406.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 32,122.94

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 7 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CINTRON01 - MICHAEL CINTRON
MICHAEL CINTRON BLD24-0607 01/30/2025 B031 SMIP 011-0000-2002 0.50 MICHAEL CINTRON BLD24-0607 01/30/2025 B030 BSASRF OR GREEN FEE 011-0000-2004 1.00 MICHAEL CINTRON BLD24-0607 01/30/2025 BOO3 MEP 011-3200-4305 211.50 MICHAEL CINTRON BLD24-0607 01/30/2025 B016 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 Vendor CINTRON01 - MICHAEL CINTRON Total: 288.00
Vendor: LEVIN02 - MICHAEL LEVIN
MICHAEL LEVIN 1.7.25 01/08/2025 LIVE SCAN REIMBURSEMENT … 061-1480-6332 67.98 Vendor LEVIN02 - MICHAEL LEVIN Total: 67.98
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100276 1.10.25 01/16/2025 PLAN 100276 1.10.25 401 ER … 061-0000-2204 3,094.62 MissionSquare PLAN 100316 1.10.25 01/16/2025 PLAN 100316 1.10.25 40E-40… 061-0000-2204 7,824.17 MissionSquare PLAN 304465 1.10.2025 01/16/2025 PLAN 304465 1.10.2025 ICMA… 061-0000-2204 14,170.30 MissionSquare PLAN 100276 1.24.25 01/30/2025 PLAN 100276 1.24.25 401A C… 061-0000-2204 3,094.62 MissionSquare PLAN 100316 1.24.25 01/30/2025 PLAN 100316 1.24.25 40E-40… 061-0000-2204 8,024.00 MissionSquare PLAN 304465 1.24.25 01/30/2025 PLAN 304465 1.24.25 ICMA 4… 061-0000-2204 21,252.24 Vendor MISSION01 - MissionSquare Total: 57,459.95
Vendor: THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC MNG PARTNERSHIP HOLDING …5612205 1.13.25 01/30/2025 MONTHLY SUBSCRIPTION 1.13…011-1200-6312 47.23 Vendor THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC Total: 47.23 Vendor: MUTTMITT92128 - MUTT MITT
MUTT MITT 741821 01/08/2025 DOGGIE BAGS FOR PARKS 12/… 011-5100-6399 780.87 Vendor MUTTMITT92128 - MUTT MITT Total: 780.87
Vendor: NAZARETH01 - NAZARETH ENTERPRISES
NAZARETH ENTERPRISES 28160-1 01/08/2025 REPAIR ADU DECK 11/6/24 061-4300-6398 150.00 Vendor NAZARETH01 - NAZARETH ENTERPRISES Total: 150.00
Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 85295948 01/16/2025 PHYSICAL EXAM 12/4/24 011-3300-6332 229.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 229.00 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-259277 01/08/2025 PARTS FOR DAKOTA 8/6/24 061-4400-6351 36.00 O'REILLY AUTOMOTIVE, INC. 2553-261041 01/08/2025 PARTS FOR TUNDRA 8/16/24 061-4400-6351 17.43 O'REILLY AUTOMOTIVE, INC. 2553-261044 01/08/2025 RETURNS PARTS 8/16/24 061-4400-6351 -402.33 O'REILLY AUTOMOTIVE, INC. 2553-261045 01/08/2025 CAR WASH 8/16/24 061-4400-6351 21.80 O'REILLY AUTOMOTIVE, INC. 2553-279261 01/08/2025 AUTO PARTS 11/27/24 061-4400-6318 269.07 O'REILLY AUTOMOTIVE, INC. 2553-283070 01/08/2025 AUTO & EQUIPMENT PARTS 1… 061-4400-6351 63.41 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 5.38
Vendor: PGE95899 - P G & E
P G & E 44056822412-9 12.18.24 01/08/2025 4405272653 11/6-12/6/24 Tra…011-4600-6363 20.45 P G & E 44056822412-9 12.18.24 01/08/2025 4405682213 11/6-12/6/24 26… 011-4600-6363 63.73 P G & E 44056822412-9 12.18.24 01/08/2025 4403326121 11/6-12/6/24 Tra…011-4600-6363 49.74 P G & E 44056822412-9 12.18.24 01/08/2025 7451396002 11/6-12/6/24 26… 011-4600-6363 100.67 P G & E 44056822412-9 12.18.24 01/08/2025 4405844999 11/6-12/6/24 Tra…011-4600-6363 50.25 P G & E 44056822412-9 12.18.24 01/08/2025 4401767901 11/6-12/6/24 Tra…011-4600-6363 100.33 P G & E 44056822412-9 12.18.24 01/08/2025 4401266601 11/6-12/6/24 Tra…011-4600-6363 68.79 P G & E 44056822412-9 12.18.24 01/08/2025 4402054371 11/6-12/6/24 Tra…011-4600-6363 31.30 P G & E 44056822412-9 12.18.24 01/08/2025 4405682318 11/6-12/6/24 27… 011-5100-6363 284.05 P G & E 44056822412-9 12.18.24 01/08/2025 4402680322 11/6-12/6/24 27… 011-5100-6363 126.59 P G & E 44056822412-9 12.18.24 01/08/2025 4405682171-9 11/6-12/6/24 O…051-4800-6363 51.79 P G & E 44056822412-9 12.18.24 01/08/2025 4405682038-9 11/6-12/6/24 O…051-4800-6363 13.16 P G & E 44056822412-9 12.18.24 01/08/2025 4405682180 11/6-12/6/24 28… 051-4800-6363 584.86 P G & E 44056822412-9 12.18.24 01/08/2025 4405682799 11/6-12/6/24 28… 051-4800-6363 291.08 P G & E 44056822412-9 12.18.24 01/08/2025 4402300500 11/6-12/6/24 26… 061-1480-6363 19.02 P G & E 44056822412-9 12.18.24 01/08/2025 4405682220 11/6-12/6/24 26… 061-1480-6363 415.07 P G & E 44056822412-9 12.18.24 01/08/2025 4407077119 11/6-12/6/24 26… 061-1480-6363 15.34 P G & E 44056822412-9 12.18.24 01/08/2025 4402032093 11/6-12/6/24 26… 061-1480-6363 218.92 P G & E 44056822412-9 12.18.24 01/08/2025 4407614003 11/6-12/6/24 26… 061-1480-6363 33.69 P G & E 44056822412-9 12.18.24 01/08/2025 4405682301 11/6-12/6/24 26… 061-1480-6363 69.75

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 8 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 44056822412-9 12.18.24 01/08/2025 4405682320 11/6-12/6/24 27… 061-4300-6363 252.94 P G & E 44056822412-9 12.18.24 01/08/2025 4405682820 11/6-12/6/24 27… 061-4300-6363 125.15 P G & E 4405682412-9 1.21.25 01/31/2025 7451396002 26379 Fremont … 011-4600-6363 100.17 P G & E 4405682412-9 1.21.25 01/31/2025 4401266601Traffic Control @ …011-4600-6363 71.46 P G & E 4405682412-9 1.21.25 01/31/2025 4405682213 26379 Fremont … 011-4600-6363 63.34 P G & E 4405682412-9 1.21.25 01/31/2025 4405844999 Traffic Control Se…011-4600-6363 52.32 P G & E 4405682412-9 1.21.25 01/31/2025 4401767901 Traffic Control Se…011-4600-6363 105.80 P G & E 4405682412-9 1.21.25 01/31/2025 4402054371Traffic Control @ …011-4600-6363 32.15 P G & E 4405682412-9 1.21.25 01/31/2025 4405272653 Traffic Control Se…011-4600-6363 21.07 P G & E 4405682412-9 1.21.25 01/31/2025 4403326121 Traffic Control Se…011-4600-6363 51.96 P G & E 4405682412-9 1.21.25 01/31/2025 4405682318 27535 Purissima …011-5100-6363 299.85 P G & E 4405682412-9 1.21.25 01/31/2025 4402680322 27535 Purissima …011-5100-6363 132.45 P G & E 4405682412-9 1.21.25 01/31/2025 4405682171 O'Keefe Ln @ Do… 051-4800-6363 53.87 P G & E 4405682412-9 1.21.25 01/31/2025 4405682038 O'Keefe Ln @ Do… 051-4800-6363 13.72 P G & E 4405682412-9 1.21.25 01/31/2025 4405682180 28002 Purissima …051-4800-6363 636.01 P G & E 4405682412-9 1.21.25 01/31/2025 4405682799 28002 Purissima …051-4800-6363 315.03 P G & E 4405682412-9 1.21.25 01/31/2025 4407614003 26375 Fremont … 061-1480-6363 40.48 P G & E 4405682412-9 1.21.25 01/31/2025 4405682220 26379 Fremont … 061-1480-6363 545.18 P G & E 4405682412-9 1.21.25 01/31/2025 4408916307 26379 Fremont … 061-1480-6363 6,641.70 P G & E 4405682412-9 1.21.25 01/31/2025 4402032093 26379 Fremont … 061-1480-6363 281.60 P G & E 4405682412-9 1.21.25 01/31/2025 4407077119 26379 Fremont … 061-1480-6363 15.83 P G & E 4405682412-9 1.21.25 01/31/2025 4402300500 26379 Fremont … 061-1480-6363 19.63 P G & E 4405682412-9 1.21.25 01/31/2025 4405682301 26375 Fremont … 061-1480-6363 84.61 P G & E 4405682412-9 1.21.25 01/31/2025 4400013772 26379 Fremont … 061-1480-6363 3,011.71 P G & E 4405682412-9 1.21.25 01/31/2025 4405682820 27400 Purissima …061-4300-6363 124.45 P G & E 4405682412-9 1.21.25 01/31/2025 4405682320 27400 Purissima …061-4300-6363 253.07 Vendor PGE95899 - P G & E Total: 15,954.13
Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 35285 01/30/2025 CIP SIGN PROJECT 1/8/25 041-6900-6341 3,187.12 PACIFIC PRODUCTS AND SERV… 35286 01/30/2025 CIP SIGN PROJECT 1/8/25 041-6900-6341 2,751.35 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 5,938.47 Vendor: PADOVAN02 - PADOVAN, DEBORAH
PADOVAN, DEBORAH 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 5,729.40 PADOVAN, DEBORAH 01/01/25-06/30/25-R 01/23/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 -5,729.40 Vendor PADOVAN02 - PADOVAN, DEBORAH Total: 0.00
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 139122 01/08/2025 UNARMED OFFICER 12/1/24-/…011-2100-6199 20,608.02 PALAMERICAN SECURITY (SILI… 139645 01/08/2025 UNARMED OFFICER 12/15/24… 011-2100-6199 18,871.11 PALAMERICAN SECURITY (SILI… 141669 (PO240027) 01/30/2025 UNARMED OFFICER 12/29/24… 011-2100-6199 16,170.84 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 55,649.97 Vendor: PaloAlto94306 - PALO ALTO SHELL
PALO ALTO SHELL 8117093 01/08/2025 TIRE FOR KUBOTA 12/10/24 061-4300-6351 332.41 Vendor PaloAlto94306 - PALO ALTO SHELL Total: 332.41
Vendor: PARIVASH04 - PARIVASH, JAMSHID
PARIVASH, JAMSHID BLD18-0331-1 01/08/2025 REFUND DEPOSIT - 27447 ED… 011-0000-2303 14,507.51 PARIVASH, JAMSHID BLD19-0294-1 01/08/2025 REFUND DEPOSIT - 27447 ED… 011-0000-2303 630.00 Vendor PARIVASH04 - PARIVASH, JAMSHID Total: 15,137.51
Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1210_UB3_NOV24 01/31/2025 UNITARY BILLING #6 11/30/24 041-6900-6623 633,159.19 PHOENIX ELECTRIC COMPANY 1210_UB5_DEC24 01/31/2025 UNITARY BILLING #7 12/31/2… 041-6900-6623 270,824.71 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 903,983.90 Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 8655 01/08/2025 PPT TEMP SVSS MSIULANGAP… 011-1400-6111 1,955.25 PINPOINT TALENT, LLC 8704 01/30/2025 PPT TEMP SERVICES MSIULA… 011-1400-6111 1,980.00 PINPOINT TALENT, LLC 8733 01/30/2025 PPT CONVERSION M SIULANG… 011-1400-6111 4,000.00 PINPOINT TALENT, LLC 8742 01/30/2025 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,980.00 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 9,915.25

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 9 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 10961328 1.13.25 01/16/2025 #8000-9000-1096-1328 POST… 061-1480-6303 200.00 Vendor PITNEY15250 - PITNEY BOWES INC Total: 200.00
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER DEC2024-2493 01/16/2025 Stonebrook Ave @ El Monte 011-5100-6364 79.00 PURISSIMA HILLS WATER DEC2024-2496 01/16/2025 26379 Fremont Road - LAH 061-1480-6364 94.75 PURISSIMA HILLS WATER DEC2024-2497 01/16/2025 26379 Fremont Road - Irrigati… 061-1480-6364 378.25 PURISSIMA HILLS WATER DEC2024-2498 01/16/2025 26379 Fremont Road - Heritag…061-1480-6364 49.88 PURISSIMA HILLS WATER DEC2024-2500 01/16/2025 Little League Field 011-5100-6364 224.20 PURISSIMA HILLS WATER DEC2024-2501 01/16/2025 27400 Purissima Road - Corp … 061-4300-6364 69.73 PURISSIMA HILLS WATER DEC2024-3112 01/16/2025 Elena & Purissima Sewer Lift S…051-4800-6364 53.98 PURISSIMA HILLS WATER DEC2024-3760 01/16/2025 26379 Fremont Road-Recreati…061-1480-6364 38.23 PURISSIMA HILLS WATER DEC2024-4523 01/16/2025 Fremont Road pathway irrigat…011-4740-6364 49.88 PURISSIMA HILLS WATER DEC2024-4643 01/16/2025 Arastradero C2 Pathway Irrigat…011-4740-6364 38.23 PURISSIMA HILLS WATER 552 01/30/2025 BACKFLOW TESTING STONEB… 011-4740-6364 564.00 Vendor V0980 - PURISSIMA HILLS WATER Total: 1,640.13
Vendor: RAGSDALE - RAGSDALE, SARAH
RAGSDALE, SARAH 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,110.48 Vendor RAGSDALE - RAGSDALE, SARAH Total: 1,110.48
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 13028 01/08/2025 ADOBE LANE SINKHOLE 011-3300-6177 800.31 REDWOOD PUBLIC LAW, LLP 13028 01/08/2025 NATOMA RD SEWER REIMB. D…051-4800-6201 381.10 REDWOOD PUBLIC LAW, LLP 13402 01/16/2025 Monthly Basic General Counse…011-1500-6201 13,465.00 REDWOOD PUBLIC LAW, LLP 11882 01/31/2025 08/24 BILLABLE LEGAL SVCS-S… 011-0000-2301 2,430.80 REDWOOD PUBLIC LAW, LLP 11882 01/31/2025 08/24 ADMIN FEE LEGAL SVCS…011-0000-2301 243.08 REDWOOD PUBLIC LAW, LLP 11882 01/31/2025 08/24 ARECOG ADMIN LEGAL …011-0000-4685 -243.08 REDWOOD PUBLIC LAW, LLP 11882 01/31/2025 08/24 PASSTHRU REV LEGAL … 011-3100-4702 -2,430.80 REDWOOD PUBLIC LAW, LLP 11882 01/31/2025 08/24 PASSTHRU EXP LEGAL S… 011-3100-6177 2,430.80 REDWOOD PUBLIC LAW, LLP 11883 01/31/2025 HOUSING ELEMENT IMPEME… 041-6900-6199 6,097.60 REDWOOD PUBLIC LAW, LLP 12029 01/31/2025 SPECIAL SVCS-HOUSING ELEM… 041-6900-6199 209.61 REDWOOD PUBLIC LAW, LLP 12207 01/31/2025 09/24 BILLABLE LEGAL SVCS -… 011-0000-2301 589.16 REDWOOD PUBLIC LAW, LLP 12207 01/31/2025 09/24 ADMIN FEE LEGAL SVCS …011-0000-2301 58.92 REDWOOD PUBLIC LAW, LLP 12207 01/31/2025 09/24 RECOG ADMIN FEE LEG… 011-0000-4685 -58.92 REDWOOD PUBLIC LAW, LLP 12207 01/31/2025 09/24 PASSTHRU REV LEGAL S…011-3100-4702 -589.16 REDWOOD PUBLIC LAW, LLP 12207 01/31/2025 09/24 PASSTHRU EXP LEGAL S… 011-3100-6177 589.16 REDWOOD PUBLIC LAW, LLP 12208 01/31/2025 09/24 BILLABLE LEGAL SVCS-… 011-0000-2301 922.88 REDWOOD PUBLIC LAW, LLP 12208 01/31/2025 09/24 ADMIN FEE LEGAL SVCS…011-0000-2301 92.29 REDWOOD PUBLIC LAW, LLP 12208 01/31/2025 09/24 RECOG ADMIN FEE LEG… 011-0000-4685 -92.29 REDWOOD PUBLIC LAW, LLP 12208 01/31/2025 09/24 PASSTHRU REV LEGAL S…011-3100-4702 -922.88 REDWOOD PUBLIC LAW, LLP 12208 01/31/2025 09/24 PASSTHRU EXP LEGAL S… 011-3100-6177 922.88 REDWOOD PUBLIC LAW, LLP 12209 01/31/2025 HOUSING ELEMENTS IMPLEM… 041-6900-6199 4,981.61 REDWOOD PUBLIC LAW, LLP 12214 01/31/2025 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 228.66 REDWOOD PUBLIC LAW, LLP 12644 01/31/2025 10/24 ADMIN FEE LEGAL SVCS…011-0000-2301 62.80 REDWOOD PUBLIC LAW, LLP 12644 01/31/2025 10/24 BILLABLE LEGAL SVCS-S… 011-0000-2301 628.00 REDWOOD PUBLIC LAW, LLP 12644 01/31/2025 10/24 RECOG ADMIN FEE LEG… 011-0000-4685 -62.80 REDWOOD PUBLIC LAW, LLP 12644 01/31/2025 10/24 PASSTHRU REV LEGAL S…011-3100-4702 -628.00 REDWOOD PUBLIC LAW, LLP 12644 01/31/2025 10/24 PASSTHRU EXP LEGAL S… 011-3100-6177 628.00 REDWOOD PUBLIC LAW, LLP 12645 01/31/2025 HOUSING ELEMENT IMPLEME… 041-6900-6199 13,838.00 REDWOOD PUBLIC LAW, LLP 12650 01/31/2025 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 296.00 REDWOOD PUBLIC LAW, LLP 12652 01/31/2025 SVCS BILLABLE IMPLEMENT M…041-6900-6199 222.00 REDWOOD PUBLIC LAW, LLP 13021 01/31/2025 11/24 BILLABLE LEGAL SVCS-S… 011-0000-2301 1,779.84 REDWOOD PUBLIC LAW, LLP 13021 01/31/2025 11/24 ADMIN FEE LEGAL SVCS…011-0000-2301 177.98 REDWOOD PUBLIC LAW, LLP 13021 01/31/2025 11/24 RECOG ADMIN FEE LEG… 011-0000-4685 -177.98 REDWOOD PUBLIC LAW, LLP 13021 01/31/2025 11/24 PASSTHRU REV LEGAL S…011-3100-4702 -1,779.84 REDWOOD PUBLIC LAW, LLP 13021 01/31/2025 11/24 PASSTHRU EXP LEGAL S… 011-3100-6177 1,779.84 REDWOOD PUBLIC LAW, LLP 13022 01/31/2025 11/24 BILLABLE LEGAL SVCS-S… 011-0000-2301 758.08 REDWOOD PUBLIC LAW, LLP 13022 01/31/2025 11/24 ADMIN FEE LEGAL SVCS…011-0000-2301 75.81 REDWOOD PUBLIC LAW, LLP 13022 01/31/2025 11/24 RECOG ADMIN FEE LEG… 011-0000-4685 -75.81 REDWOOD PUBLIC LAW, LLP 13022 01/31/2025 11/24 PASSTHRU REV LEGAL S…011-3100-4702 -758.08

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 10 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount REDWOOD PUBLIC LAW, LLP 13022 01/31/2025 11/24 PASSTHRU EXP LEGAL S… 011-3100-6177 758.08 REDWOOD PUBLIC LAW, LLP 13023 01/31/2025 HOUSING ELEMENT IMPLEME… 041-6900-6199 10,708.91 REDWOOD PUBLIC LAW, LLP 13027 01/31/2025 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 533.54 REDWOOD PUBLIC LAW, LLP 13398 01/31/2025 12/24 ADMIN FEE LEGAL SVCS-…011-0000-2301 8.80 REDWOOD PUBLIC LAW, LLP 13398 01/31/2025 12/24 BILLABLE LEGAL SVCS- … 011-0000-2301 88.00 REDWOOD PUBLIC LAW, LLP 13398 01/31/2025 12/24 RECOG ADMIN FEE LEG… 011-0000-4685 -8.80 REDWOOD PUBLIC LAW, LLP 13398 01/31/2025 12/24 PASSTHRU REV LEGAL S…011-3100-4702 -88.00 REDWOOD PUBLIC LAW, LLP 13398 01/31/2025 12/24 PASSTHRU EXP LEGAL S… 011-3100-6177 88.00 REDWOOD PUBLIC LAW, LLP 13399 01/31/2025 HOUSING ELEMENT IMPLEME… 041-6900-6199 3,367.00 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 62,326.10 Vendor: SCCREGISTRAR - REGISTRAR OF VOTERS
REGISTRAR OF VOTERS NOV24-038 01/16/2025 FINAL BILLING FR NOV-5, 24 P… 011-1300-6352 1,464.00 Vendor SCCREGISTRAR - REGISTRAR OF VOTERS Total: 1,464.00 Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, L… 13420 01/08/2025 RPMG/CITY COUNCIL&STAFF … 011-1100-6199 2,750.00 RENNE PUBLIC LAW GROUP, L… 13582 01/30/2025 MONTHLY RETAINER 12/1/24 011-1100-6199 2,750.00 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 5,500.00 Vendor: RIPPEY - RIPPEY, MICHAEL
RIPPEY, MICHAEL 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 4,902.72 Vendor RIPPEY - RIPPEY, MICHAEL Total: 4,902.72
Vendor: HHW - SANTA CLARA COUNTY - HHW PROGRAM
SANTA CLARA COUNTY - HHW…HHW FY2024 01/08/2025 4% HOUSEHOLD HAZARDOUS… 011-3300-6138 16,889.14 Vendor HHW - SANTA CLARA COUNTY - HHW PROGRAM Total: 16,889.14 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800092304 01/08/2025 SERVICES FOR JANUARY 2025 011-2100-6152 221,319.00 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 221,319.00 Vendor: SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL
SANTA CLARA COUNTY VECT… SV10008 FY24-25 01/08/2025 ACCOUNT# SV10008 FY24-25 011-4600-6209 119.38 Vendor SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL Total: 119.38 Vendor: SCHLOETTER01 - SCHLOETTER, MICHAEL
SCHLOETTER, MICHAEL 1.14.25 01/16/2025 WORKBOOTS FOR M SCHLOET…061-4300-6325 273.44 Vendor SCHLOETTER01 - SCHLOETTER, MICHAEL Total: 273.44 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005160313 01/16/2025 #8020129735 EQP#10245582… 061-1480-6402 340.62 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 340.62 Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 59482426 01/08/2025 #T800024-2023 SANITARY SE… 048-6900-6625 97,337.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 97,337.00 Vendor: SMITH - SMITH, LANI
SMITH, LANI 01/01/25-06/30/25 01/17/2025 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,977.36 Vendor SMITH - SMITH, LANI Total: 1,977.36
Vendor: VEN05832 - SRIRAM, HEMA & PARTHA
SRIRAM, HEMA & PARTHA BLD20-0175 01/16/2025 REFUND DEPOSIT - 26540 CO… 011-0000-2303 360.00 Vendor VEN05832 - SRIRAM, HEMA & PARTHA Total: 360.00
Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7647166552-000-001 01/08/2025 OFFICE SUPPLIES 12/6/24 061-1480-6301 234.58 STAPLES BUSINESS CREDIT 7647166552-000-002 01/08/2025 OFFICE SUPPLIES 12/5/24 061-1480-6301 11.56 STAPLES BUSINESS CREDIT 7647166552-001-001 01/08/2025 OFFICE SUPPLIES 12/25/24 061-1480-6301 -4.52 STAPLES BUSINESS CREDIT 7647166552-002-001 01/08/2025 OFFICE SUPPLIES 12/25/24 061-1480-6301 -5.35 STAPLES BUSINESS CREDIT 7647166552-003-001 01/08/2025 OFFICE SUPPLIES 12/25/24 061-1480-6301 -6.12 STAPLES BUSINESS CREDIT 7647781211-000-001 01/08/2025 OFFICE SUPPLIES 12/13/24 061-1480-6301 54.97 STAPLES BUSINESS CREDIT 7909418654-000-001 01/08/2025 OFFICE SUPPLIES 12/18/24 061-1480-6301 138.00 STAPLES BUSINESS CREDIT 7909420480-000-001 01/08/2025 OFFICE SUPPLIES 12/18/24 061-1480-6301 56.28 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 479.40

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 11 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SUCHTER01 - SUCHTER, HEATHER
SUCHTER, HEATHER BLD22-0132-FD 01/30/2025 REFUND DEPOSIT - 13254 EAS… 011-0000-2303 508.86 Vendor SUCHTER01 - SUCHTER, HEATHER Total: 508.86
Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 1.15.25 01/30/2025 EMPLOYEE LIFE 061-0000-2225 829.87 SUN LIFE 925773-0001 1.15.25 01/30/2025 EMPLOYEE AD&D 061-0000-2225 107.08 SUN LIFE 925773-0001 1.15.25 01/30/2025 LONG TERM DISABILITY BENEF…061-0000-2226 1,256.51 Vendor SUN64180 - SUN LIFE Total: 2,193.46
Vendor: CHAO04 - SUNNY CHAO
SUNNY CHAO 1.6.25 01/08/2025 CEQA CONFERENCE 12/9/24-… 011-3100-6308 295.52 Vendor CHAO04 - SUNNY CHAO Total: 295.52
Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 427342 01/30/2025 COM DEV-SELECTION API-TRA… 011-3200-6313 3,500.00 Vendor SUPERION60693 - SUPERION, LLC Total: 3,500.00
Vendor: SYNEGEN60143 - SYNEGEN, INC
SYNEGEN, INC 378392 01/16/2025 INVOICE 2 OF 2 UAT MILESTO… 011-1100-6209 1,084.00 Vendor SYNEGEN60143 - SYNEGEN, INC Total: 1,084.00
Vendor: LEUNG01 - THOMAS LEUNG
THOMAS LEUNG 1.2.25 01/08/2025 GFOA CERT. OF ACHIEVEMENT…011-1400-6203 460.00 THOMAS LEUNG 1.2.25-R 01/14/2025 GFOA CERT. OF ACHIEVEMENT…011-1400-6203 -460.00 THOMAS LEUNG 1.2.2025 01/16/2025 GFOA CERIFIATE OF ACHIEVE… 011-1400-6203 460.00 Vendor LEUNG01 - THOMAS LEUNG Total: 460.00
Vendor: TMT95131 - TMT ENTERPRISES, INC.

TMT ENTERPRISES, INC. 22237 01/17/2025 FINES FOR PATH REPAIRS AT … 011-5100-6122 974.53 Vendor TMT95131 - TMT ENTERPRISES, INC. Total: 974.53
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 13734 01/08/2025 Communication and Graphic … 011-1100-6199 2,637.50 TRIPEPI, SMITH AND ASSOCIA… 13875 01/08/2025 GENERAL COMMS SERVICES 1… 041-6900-6205 90.00 TRIPEPI, SMITH AND ASSOCIA… 13924 01/30/2025 Communication and Graphic … 011-1100-6199 2,637.50 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 5,365.00 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12345 01/16/2025 BUSINESS CARDS FR RAJIV BH… 011-1100-6304 98.52 UNITED CRAFTSMEN INC 12345 01/16/2025 BUSINESS CARDS FR CODY EIN…011-1200-6304 98.51 UNITED CRAFTSMEN INC 12345 01/16/2025 BUSINESS CARDS FR BETH VIA… 011-1400-6398 98.51 UNITED CRAFTSMEN INC 12348 01/17/2025 BUSINESS CARDS FOR SAL BIS… 011-3300-6304 131.85 UNITED CRAFTSMEN INC 12356 01/30/2025 CITY MANAGER BUSINESS CA… 011-1200-6304 131.85 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 559.24 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-13984401 01/08/2025 BARN LIGHTING EVENT 12/6/… 011-4120-6361 290.20 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 290.20 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 546185042 01/16/2025 POOL5 B/W #5000698340-001…061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 211378 01/08/2025 FLEET FUEL 12/22/24 061-4400-6342 1,964.57 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,964.57 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 1.6.25 01/08/2025 HOLIDAY RIDING CAMP 12/30… 011-5300-6111 8,928.00 VICTORIA DYE EQUESTRIAN, L… 13946 01/08/2025 WATER REIMB SVCS 10/31/24 …011-5300-6364 1,660.48 VICTORIA DYE EQUESTRIAN, L… DEC-2024 01/08/2025 WestWind Barn Management …011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, L… JAN-2025 01/08/2025 WestWind Barn Management …011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, L… 14079 01/16/2025 WATER REIMB.12/2/24-1/2/25…011-5300-6364 294.74 VICTORIA DYE EQUESTRIAN, L… FEB-2025 01/30/2025 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 20,783.22 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 821912340 12.19.24 01/08/2025 VISION COVERAGE FOR JAN-2… 061-0000-2233 522.81

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 12 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount VISION SERVICE PLAN INSURA… 12165295 1.19.25 01/30/2025 #822118198 VISION SERVICE … 061-0000-2233 590.90 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 1,113.71 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 1.27.25 01/30/2025 PAM'S YOGA FITNESS-FALL/W… 011-4110-6111 1,170.00 Vendor WALATKA - WALATKA, PAM Total: 1,170.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1083 1.3.25 01/03/2025 OPENAI CHATGPT PLUS SUBS… 011-1400-6302 20.00 WELLS FARGO - VISA 1083 1.3.25 01/03/2025 OFFICERS ASSOCIATION GFOA…011-1400-6302 150.00 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 CHATGPT SUBCRIPTION 1 MT… 011-1000-6199 20.00 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 AMERICAN ITALIAN DELI COU… 011-1100-6308 122.30 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 TOTAL WINE FOR CITY COUNC…011-1100-6361 349.52 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 AMERICAN ITALIAN DELI 011-1200-6308 60.50 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 AMERICAN ITALIAN DELI 011-1200-6308 11.80 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SMART & FINAL BARN LIGHTI… 011-4120-6361 33.07 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 DOLLAR TREE BARN LIGHTING… 011-4120-6361 15.14 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 MISTERSOFTEE WORKING STA…011-4120-6361 23.00 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 FACEBOOK BARN LIGHTING A… 011-4120-6361 70.55 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SAFEWAY BARN LIGHTING SU… 011-4120-6361 74.85 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 MICHAELS BARN LIGHTING SU…011-4120-6361 88.97 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 TOTAL WINE WHITE WINE FOR…011-4120-6361 107.49 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 MISTERFOFTEE ICECREAM MI… 011-4120-6361 111.50 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SMART & FINAL BARN LIGHTI… 011-4120-6361 114.05 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 THE HOME DEPOT WREATHS … 011-4120-6361 218.31 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 UNITED SITE SERVICES PORTA… 011-5300-6398 64.92 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 UNITED SITE SERVICES PORTA… 011-5300-6398 64.92 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 TOTAL WINE HERITAGE HOUSE…041-6900-6399 39.51 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SEA SCOUT CHRISTMAS TREE … 061-1480-6361 365.00 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SAFEWAY HOLIDAY LUNCH DR…061-1480-6361 29.73 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 AMAZON TOWN HALL STAFF … 061-1480-6361 25.09 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 SEA SCOUT CHRISTMAS TREE F…061-1480-6361 40.00 WELLS FARGO - VISA 2454 1.3.25 01/03/2025 EXECUTIVE CLEARNERS TABLE… 061-1480-6398 195.00 WELLS FARGO - VISA 6429 1.3.25 01/03/2025 BELKORP AG PART FR JOHN D… 061-4300-6351 464.82 WELLS FARGO - VISA 6429 1.3.25 01/03/2025 ACTION TOWING TOW TRUCK… 061-4400-6351 530.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 STARLINK EMERGENCY PREPA… 011-1200-6199 120.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 HULU EMERGENCY PREPARE… 011-1200-6208 87.99 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 AMAZON OFFICE SUPPLIES-RE… 011-1200-6301 27.03 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 MAVERICK LABLE EMERGENCY…011-1200-6301 122.68 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 AMAZON OFFICE SUPPLIES FO…011-1200-6301 68.74 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 CAL-ICMA CREDIT FOR OVERP… 011-1200-6302 -40.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 CALPERLA TRAVEL AND MEET… 011-1200-6308 475.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UNITED ICMA LOCAL GOV RE… 011-1200-6308 266.95 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 CAL-ICMA NETWORKING DIN… 011-1200-6308 170.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UNITED ICMA LOCAL GOV RE… 011-1200-6308 96.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UNITED ICMA LOCAL GOV RE… 011-1200-6308 96.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UNITED ICMA LOCAL GOV RE… 011-1200-6308 24.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UNITED ICMA LOCAL GOV RE… 011-1200-6308 24.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UBER CODY TO REIMBURSE-S… 011-1200-6308 13.98 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 UBER CODY TO REIMBURSE-S… 011-1200-6308 12.95 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 SFO PPAID PARKING ICMA LO… 011-1200-6308 99.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 STARBUCKS MANAGEMENT … 011-1200-6308 22.00 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 LE BOULANGER STAFF MEETI… 011-1200-6361 40.97 WELLS FARGO - VISA 7896 1.3.25 01/03/2025 RUSTIC OYSTER HOUSE STAFF… 011-1200-6361 214.64 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 CSJ CONVENTION CTR GARAG… 011-1200-6308 22.00 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 CSJ CONVENTION CTR GARAG… 011-1200-6308 16.00 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 PHO CABIN TRAVEL MEETING … 011-1200-6308 44.50 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 UNITED.COM TRAVEL MEETI… 011-1200-6308 54.99 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 PHO CABIN T/MEETING STAFF…011-1200-6308 120.36 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 UNITED.COM TRAVEL MEETI… 011-1200-6308 268.56 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 UNITED.COM TRAVEL MEETI… 011-1200-6308 417.43 WELLS FARGO - VISA 8711 1.3.25 01/03/2025 UNITED.COM TRAVEL MEETI… 011-1200-6308 49.99

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 13 of 17
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 8711 1.3.25 01/03/2025 OPENAI CHAT GPT DATA SVCS… 011-1200-6338 20.00 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 SAFEWAY FOOD FR MONTHLY…011-3300-6308 43.46 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 AMAZON MARKET PLACE AN… 011-3300-6308 43.74 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 THE POSH BAGEL FOOD FR E… 011-3300-6308 49.80 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 APWA SILICON VALLEY HOLID… 011-3300-6308 60.00 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 CAFE NUR WKING LUNCH-SAL… 011-3300-6308 91.38 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 REDWOOD GRILL YR END TE… 011-3300-6308 362.85 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 LEAGUE OF CA PW INSTITUTE …011-3300-6309 675.00 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 AMAZON MARKET PL ANDROI… 011-3300-6399 12.24 WELLS FARGO - VISA 8836 1.3.25 01/03/2025 AMAZON MARKET PLACE SA… 011-3300-6613 330.45 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 AM PARTY RENTALS TRVL&M… 011-1100-6308 390.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 SOUTHWEST INSTRCTN&TRNG…011-1300-6308 469.95 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 PAYPAL-IIMC INST&TRNG CITY…011-1300-6309 75.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 IIMC INSTRCT&TRNG CITY CLE… 011-1300-6309 1,286.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 PAYPAL:IIMC-INSTRC&TRAINI… 011-1300-6309 75.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 PAYPAL:IIMC-INSTRC&TRAINI… 011-1300-6309 75.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 PAYPAL:IIMC INST&TRNG CITY…011-1300-6309 75.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 OCCUSCREEN LLC TOWN REC… 011-1400-6332 64.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 OCCUSCREEN LLC TOWN REC… 011-1400-6332 64.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 OCCUSCREEN LLC TOWN REC… 011-1400-6332 -45.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 WALMART.COM SPECIAL EVE… 011-1700-6398 89.56 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 OPENAI: CHATGPT DATA SUB… 011-3100-6338 20.00 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 DOORDASH:THE COUNTER TR… 011-3110-6308 257.99 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 WALMART.COM SPECIAL EVE… 011-4120-6361 132.63 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 SAFEWAY PW/ENG DEPT-HERI…041-6900-6399 147.62 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 SAFYWAY SPECIAL EVENT&A… 061-1480-6361 82.97 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 POMPEII RISTORANTE SPECIAL…061-1480-6361 941.79 WELLS FARGO - VISA 9636 1.3.25 01/03/2025 TONY'S COFFEE SUBSCRIPTION…061-1480-6398 82.80 WELLS FARGO - VISA 9813 1.3.25 01/03/2025 APA AICP CERTIFICATION TEST…011-3100-6309 305.00 WELLS FARGO - VISA 9813 1.3.25 01/03/2025 ACEC 2025 FULL SET CALIFORN…011-3100-6312 250.49 WELLS FARGO - VISA 9813 1.3.25 01/03/2025 ICC PENINSULA CHAPTER BUES 011-3200-6302 30.00 WELLS FARGO - VISA 9813 1.3.25 01/03/2025 ICC J. BRADFORD CERTIFICATI… 011-3200-6302 145.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 13,049.52 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2024/25-038 01/08/2025 Sewer Maintenance 051-4800-6140 26,627.04 WEST BAY SANITARY DISTRICT 2024/25-042 01/30/2025 Sewer Maintenance 051-4800-6140 35,207.76 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 61,834.80 Vendor: ZHUANG01 - ZHUANG, MINGZHE
ZHUANG, MINGZHE BLD21-0297-FD 01/08/2025 REFUND DEPOSIT - 14341 LIDD…011-0000-2303 4,050.00 Vendor ZHUANG01 - ZHUANG, MINGZHE Total: 4,050.00
Grand Total: 2,158,570.08

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 14 of 17
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 649,876.08
041 - GENERAL CIP FUND 1,096,952.18
042 - PATHWAYS CIP 2,800.00
045 - DRAINAGE CIP 47,778.00
048 - SEWER FUND CIP 99,161.18
051 - SEWER FUND 64,229.40
061 - GENERAL SERVICE FUND 197,773.24
Grand Total: 2,158,570.08
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,660.86
011-0000-2002 Strong Motion Impl Pay… 0.50
011-0000-2004 SB 1473 - Fee Payable 1.00
011-0000-2301 Planning Deposits 19,205.45
011-0000-2303 Bond Deposits 90,225.56
011-0000-4685 Administrative Charge -1,238.23
011-1000-6199 Other Contract Services 20.00
011-1000-6362 Telephone 50.15
011-1000-6398 Other General Expense 48.84
011-1100-6199 Other Contract Services 10,775.00
011-1100-6209 Other Program & Proj C… 1,084.00
011-1100-6302 City Membership 5,753.00
011-1100-6304 Printing, copying & scann… 98.52
011-1100-6308 Travel & Meetings 512.30
011-1100-6361 Special Events & Awards 349.52
011-1100-6398 Other General Expense 32.60
011-1200-6199 Other Contract Services 120.00
011-1200-6208 Programming & Comput… 87.99
011-1200-6301 Office Supplies 218.45
011-1200-6302 City Membership -40.00
011-1200-6304 Printing & Copying 230.36
011-1200-6308 Travel & Meetings 2,366.01
011-1200-6312 Books/Films/Publications 47.23
011-1200-6338 Data Service Subscriptio… 20.00
011-1200-6361 Special Events & Awards 255.61
011-1200-6362 Telephone 230.93
011-1200-6398 Other General Expense 77.34
011-1300-6301 Office Supplies 6,287.40
011-1300-6302 City Membership 250.00
011-1300-6308 Travel & Meetings 469.95
011-1300-6309 Instruction & Training 1,586.00
011-1300-6319 Records Management S… 400.00
011-1300-6352 Election Expense 1,464.00
011-1300-6362 Telephone 100.30
011-1300-6399 Other Supplies/Materials 16.31
011-1400-6111 Contract Personnel 9,915.25
011-1400-6199 Other Contract Services 15,460.61
011-1400-6203 Audit & Financial 19,233.00
011-1400-6302 City Membership 170.00
011-1400-6332 Town Recruitment 83.00
011-1400-6362 Telephone 150.45
011-1400-6398 Other General Expense 98.51
011-1400-6399 Other Supplies/Materials 48.90
011-1500-6201 Legal - City Attorney 13,465.00
011-1700-6209 Other Program & Proj C… 697.15
011-1700-6398 Other General Expense 89.56

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 15 of 17
Account Summary
Account Number Account Name Payment Amount
011-2100-6152 Law Enforcement 221,319.00
011-2100-6199 Other Contract Services 55,649.97
011-2100-6399 Other Supplies/Materials 403.10
011-3100-4702 Attorney's Fees -7,196.76
011-3100-4707 Contract Geologist Char… -5,185.46
011-3100-6111 Contract Personnel 6,149.90
011-3100-6177 Attorney Fees - Billable 7,196.76
011-3100-6178 Geologist Charges - Billab… 5,185.46
011-3100-6207 Advertising/Publishing 843.75
011-3100-6308 Travel & Meetings 295.52
011-3100-6309 Instruction & Training 305.00
011-3100-6312 Books/Films/Publications 250.49
011-3100-6313 Computer Software 1,575.00
011-3100-6338 Data Service Subscriptio… 126.09
011-3100-6362 Telephone 90.39
011-3100-6398 Other General Expense 13.40
011-3100-6399 Other Supplies/Materials 81.50
011-3110-6308 Travel & Meetings 257.99
011-3110-6398 Other General Expense 167.55
011-3120-6111 Contract Personnel 8,757.50
011-3200-4305 BLDG MEP PERMITS 211.50
011-3200-4311 Plan Retention Fees 75.00
011-3200-6111 Contract Personnel 120.00
011-3200-6114 Contract Plan Checks 44,238.81
011-3200-6199 Other Contract Services 35,504.00
011-3200-6302 City Membership 175.00
011-3200-6313 Computer Software 3,500.00
011-3200-6338 Data Service Subscriptio… 106.09
011-3200-6362 Telephone 90.39
011-3300-6138 Hazardous Waste Progr… 16,889.14
011-3300-6177 Attorney Fees - Billable 800.31
011-3300-6302 City Membership 326.00
011-3300-6304 Printing, copying & scann… 131.85
011-3300-6308 Travel & Meetings 651.23
011-3300-6309 Instruction & Training 675.00
011-3300-6332 Town Recruitment 229.00
011-3300-6362 Telephone 454.37
011-3300-6399 Other Supplies/Materials 44.84
011-3300-6613 Computer Equipment 330.45
011-4110-6111 Contract Personnel 1,170.00
011-4120-6361 Special Events & Awards 1,279.76
011-4600-6124 Tree Maintenance 3,500.00
011-4600-6209 Other Program & Proj C… 119.38
011-4600-6363 Electric 983.53
011-4740-6125 Pathways Maintenance 4,700.00
011-4740-6364 Water 652.11
011-5100-6122 Lawncare/Landscaping 1,824.53
011-5100-6123 Housekeeping 635.00
011-5100-6130 Pest Control 650.00
011-5100-6363 Electric 842.94
011-5100-6364 Water 515.67
011-5100-6399 Other Supplies/Materials 780.87
011-5300-6111 Contract Personnel 8,928.00
011-5300-6122 Lawncare/Landscaping 1,750.00
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 9,900.00
011-5300-6364 Water 1,955.22
011-5300-6398 Other General Expense 129.84

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 16 of 17
Account Summary
Account Number Account Name Payment Amount
011-5300-6399 Other Supplies/Materials 2,111.72
041-6900-6199 Other Contract Services 93,384.13
041-6900-6205 Architectural & Design 90.00
041-6900-6206 Engineering Consultants 33,101.80
041-6900-6313 Computer Software 52,902.37
041-6900-6341 Signs 5,938.47
041-6900-6399 Other Supplies/Materials 187.13
041-6900-6503 Non-Capital Computer E… 7,364.38
041-6900-6623 Building & Bldg Improv… 903,983.90
042-6900-6199 Other Contract Services 2,800.00
045-6900-6622 Site Improvements 47,778.00
048-6900-6625 Sewer Main Replacement 99,161.18
051-4800-6140 Sewer Maintenance Wo… 61,834.80
051-4800-6201 Legal - City Attorney 381.10
051-4800-6363 Electric 1,959.52
051-4800-6364 Water 53.98
061-0000-2204 Deferred Comp Payable 57,459.95
061-0000-2225 Life Insurance Payable 936.95
061-0000-2226 Long Term Disability Pay… 1,256.51
061-0000-2233 Dental & Vision Insuranc… 6,601.95
061-1470-6032 Health Insurance - Retir… 65,077.08
061-1480-6111 Contract Personnel 28,000.00
061-1480-6118 Facility Maint & Security 2,311.20
061-1480-6122 Lawncare/Landscaping 1,250.00
061-1480-6123 Housekeeping 2,958.88
061-1480-6208 Programming & Comput… 2,891.70
061-1480-6301 Office Supplies 558.63
061-1480-6303 Postage 200.00
061-1480-6310 On-Line Service 1,573.03
061-1480-6323 Disposal Services 67.66
061-1480-6332 Town Recruitment 67.98
061-1480-6361 Special Events & Awards 1,484.58
061-1480-6362 Telephone 117.70
061-1480-6363 Electric 11,412.53
061-1480-6364 Water 561.11
061-1480-6398 Other General Expense 2,688.30
061-1480-6399 Other Supplies/Materials 65.42
061-1480-6402 Office Mach & Furniture… 1,672.40
061-4300-6118 Facility Maint & Security 353.39
061-4300-6123 Housekeeping 450.00
061-4300-6302 City Membership 365.00
061-4300-6324 Uniforms 680.51
061-4300-6325 Safety Gear 273.44
061-4300-6351 Auto & Equipment Parts 797.23
061-4300-6362 Telephone 384.31
061-4300-6363 Electric 755.61
061-4300-6364 Water 69.73
061-4300-6398 Other General Expense 182.73
061-4300-6399 Other Supplies/Materials 45.82
061-4300-6405 Outside Equipment Rent… 250.00
061-4400-6117 Equipment Maint & Repa… 214.50
061-4400-6318 Vehicle Repair 269.07
061-4400-6342 Gas and Oil 2,433.32
061-4400-6351 Auto & Equipment Parts 266.31
061-4400-6398 Other General Expense 46.59
061-4400-6506 Non Capital - Vehicles &… 722.12
Grand Total: 2,158,570.08

Expense Approval Report Payable Dates: 1/1/2025 - 1/31/2025 3/6/2025 4:16:09 PM Page 17 of 17
Project Account Summary
Project Account Key Payment Amount
**None** 800,381.24
111795 786.71
410216 937,085.70
410218 90.00
410220 73,197.67
410224 187.13
410226 5,938.47
410227-25 60,266.75
427913-25 2,800.00
467209 47,778.00
487918-25 99,161.18
BLD18-0331 14,507.51
BLD19-0294 630.00
BLD19-0457-ELEC 40,000.00
BLD19-0457-FD 7,019.19
BLD19-0457-GAS 20,000.00
BLD20-0175-FINDEP 360.00
BLD21-0297-FD 4,050.00
BLD21-0710-FD 3,150.00
BLD22-0132-FD 508.86
CDP23-0002 585.00
CDP24-0001 2,719.75
GRD24-0003 5,000.00
R4120-10 1,279.76
SD21-0107 5,213.74
SD23-0048 1,957.82
SD24-0013 744.88
SD24-0029 2,984.26
TR4169-25 20,186.46
Grand Total: 2,158,570.08

Los Altos Hills Regular and Special City Council Meeting Minutes Page 1 Thursday, January 30, 2025
Town of Los Altos Hills
City Council Regular and Special Meeting Minutes
Thursday, January 30, 2025, at 5:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, Public Works Director WooJae Kim, Finance Director Thomas Leung, and City Clerk Arika Birdsong-Miller CALL TO ORDER (5:00 P.M.)
Mayor Tankha called the Regular and Special Meeting to order at 5:00 P.M.

1. ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are Subject of the Special Meeting) - None

3. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

The City Council adjourned to a Closed Session to discuss the following:

Conference with Legal Counsel – Existing Litigation
(Pursuant to Government Code Section 54956.9(d)(1)
Linebarger v. Town of Los Altos Hills, Case No. 2015-1-CV-282970 Conference with Legal Counsel – Anticipated Litigation
(Pursuant to Government Code Section 54956.9(d)(2)
Significant Exposure to Litigation – Two Cases
3A. ADJOURN CLOSED SESSION
Mayor Tankha adjourned to Closed Session at 5:03 PM.
3B. REPORT OUT OF CLOSED SESSION
Attorney Steve Mattas reported no reportable action from the Closed Session.

4. ADJOURN
The meeting was adjourned.

CALL TO ORDER

Los Altos Hills Regular and Special City Council Meeting Minutes Page 2 Thursday, January 30, 2025
Mayor Tankha called the City Council Regular Meeting for Thursday, January 30, 2025, to Order at 6:00 PM.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

5. PLEDGE OF ALLEGIANCE- Recited

6. AGENDA REVIEW
Vice Mayor Bhateja made a motion to remove Item 10A from the agenda, Council Member Swan seconded the motion. The motion passed with a unanimous vote of 5-0.

Council Member Mok made a motion to consider Item 10A at a later date. The motion failed due to a lack of a second.

7. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer’s Report – This item is provided solely for informational purposes.

B. Disbursement Report - This item is provided solely for informational purposes.

8. PRESENTATIONS FROM THE FLOOR

1. Namrata, a resident of Los Altos Hills, questioned why Item 10A was removed from consideration.

2. Karthik Kannan, a resident of Los Altos Hills, asked how the Town would meet the housing requirement.

3. Hari Sankar, a resident of Los Altos Hills, thanked the Mayor and City Council for listening to the concerns of residents and taking action. Mr. Sankar explained that he is looking forward to more collaborating between the Council and residents.

4. TT Ramgopal, a resident of Los Altos Hills, stated that he is happy that the formation of the Housing Element Subcommittee is on this agenda.

5. John O’Connell, a resident of Los Altos Hills, expressed that by having a certified Housing Element and not considering the Key Terms Agreement (Item 10A) the Town avoided a big mess.

6. Rafa Somerfield stated that while the Town can propose a Housing Element Amendment, it must be approved by the state.

9. PUBLIC HEARING
A. Adopt resolutions making findings and deny applications for residential development projects to construct multi-family senior residential developments consisting of 55 and 57 dwelling units on a vacant parcel at 10728 and 10758 Mora Drive, respectively (Nos. CDP23- 0001 and 0002) pursuant to Government Code section 65589.5(d).

Attorney Mattas explained to the Council that the applicant, Mr. Linebarger, had submitted new plans in the hours leading up to the meeting and that staff needed time to review them.

Mayor Tankha opened the Public Hearing for comments on this item.

Los Altos Hills Regular and Special City Council Meeting Minutes Page 3 Thursday, January 30, 2025
There were no comments.

Vice Mayor Bhateja made a motion to defer this item to the March 20, 2025, Regular City Council Meeting. Council Member Swan seconded the motion. The motion passed with a unanimous vote of 5-0.

MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

10. NEW BUSINESS
A. Consideration and adoption of resolution to approve a key term agreement between the Town of Los Altos Hills, Sea Landing, LP and Draco Nest, LLC related to a potential: (1) Development Agreement limiting residential development on the approximately 13.5 acres of Draco Nest, LLC owned land on the Twin Oaks property (APN Nos. 182-02 017, 182-02- 018, 182-02-019, 182-02-020, 182-02-021, and 182-02-022), (2) Housing element amendment for the Twin Oaks property, (3) Fence permit for the portion of the Twin Oaks property owned by Draco Nest, LLC and for the adjacent approximately 40-acre parcel owned by Sea Landing, LP (APN No. 182-02-016), (4) Removal and imposition of easements related to the portion of the Twin Oaks property owned by Draco Nest, LLC and for the adjacent approximately 40-acre parcel owned by Sea Landing, LP, (5) Farm uses on the non-residential portions of the Twin Oaks property owned by Draco Nest, LLC and the adjacent approximately 40-acre parcel owned by Sea Landing, LP, and potential single family residential use on 17 acres of approximately 40-acre parcel owned by Sea Landing, LP.
*THIS ITEM WAS REMOVED FROM THE AGENDA.

B. Discussion and Formation of the Housing Element Subcommittee/Ad Hoc Committee.

Public Comments:

1. Jim Waschura, a resident of Los Altos Hills, volunteered his help with the Housing Element Subcommittee/Ad Hoc Committee

2. Birgitta Indaco, a resident of Los Altos Hills, volunteered his help with the Housing Element Subcommittee/Ad Hoc Committee

3. John O’Connell, a resident of Los Altos Hills, suggested creating two Ad Hoc Committees, one composed of two City Council Members and another one composed of two Planning Commissioners

4. Carol Gottlieb, a resident of Los Altos Hills, suggested creating a Standing Committee that would allow more input from citizens.

5. Jitze Couperus, a resident of Los Altos Hills, suggests an Ad Hoc Committee or Subcommittee as long as both the Planning Commissioner and residents get to have input

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Council Member Swan made a motion to appoint Vice Mayor Bhateja and Council Member Mok to the Housing Element Ad Hoc Committee. Council Member Tyson seconded the motion. The motion passed with a unanimous vote of 5-0.

MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

11. ONGOING BUSINESS
A. Receive Council Direction on The Town’s Supplemental Public Safety Services – Specifically the Agreements with Flock Safety’s ALPR System and PalAmerican Private Security Patrols
Flock Safety’s ALPR System
Deputy City Manager Cody Einfalt explained that in April 2021, the Town entered into a contract with Flock Safety for the installation and maintenance of 40 ALPR cameras throughout the Town. The initial term of the contract was 12 months with a renewal period of 24 months. The current term of the contract is set to expire March 31, 2025.

Recently, Town staff was notified that Flock Safety intends to increase the annual cost of the cameras at the next renewal date for the Town – April 1, 2025. Under the current contract, the cameras cost $2,500/camera (or $100,000 annually for 40 cameras), however, Flock has raised the price per camera to $3,000/camera (or $120,000 annually for 40 cameras) should the Town renew the agreement.

For the current budget cycle (FY24-25), staff only budgeted $100,000 for this contract.

Given this price change, Staff began working with the Technology Committee to review the Town’s ALPR system. At the December 11, 2024, Technology Committee meeting the Committee passed a motion to recommend reducing the Town’s ALPR system down by nine cameras, from 40 to 31.

The Committee’s rationale behind reducing the ALPR cameras was to keep cameras at all entrances to the Town but remove cameras that are entirely in the interior. That way, every entrance is still covered (with some very slight exceptions) so that no vehicle can come into Town without passing an ALPR. Nine cameras fit this description.

Deputy City Manager Einfalt further explained that The Sheriff’s Office dedicated a large portion of hours in 2021 and 2022 to the Town’s ALPR system given the time needed for the cameras to be integrated into the processes of the Sheriff’s Office and the training that was needed on the platform. Investigated hours dedicated to the ALPR system have tapered off in 2023 and 2024 but remain higher than what detectives were billing before the introduction of the system into the Town pre-2021.

Should the City Council move forward with the Technology Committee’s recommendation of

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reducing the number of ALPR cameras by nine cameras, from 40 to 31, the annual price to the Town would reduce to $93,000 per year and no additional funds would need to be appropriated. Staff would recommend a three-year agreement to lock in pricing.

On the other hand, should the City Council renew the Town’s lease for all 40 current ALPR cameras, the new contract amount would be $120,000. Therefore, the council would need to an additional $20,000 this fiscal year. Based on that direction staff would incorporate the remaining portion of the contract into the next budget cycle (FY 2024-25).

Separately, the staff is researching an option to allow residents to privately fund ALPR cameras in their neighborhoods and have those cameras managed by the Sheriff’s Office. It is unclear at this time how much oversight the Sheriff’s Office could provide for privately funded cameras; however, staff will report back on this effort when more is known.

Public Comments:

1. Jim Waschura, a resident of Los Altos Hills, explains that he wonders if spending $1 million dollars is helping reduce crime.

2. Sasha Zbrizek, a resident of Los Altos Hills, would like to see the FLOCK camera system canceled.

Council Member Tyson made a motion to approve the FLOCK camera system, reducing the number of cameras to 31. Council Member Mok seconded the motion. The motion passed with a unanimous vote of 5-0.

MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
PalAmerican Private Security Patrols
Deputy City Manager Cody Einfalt explained that in April of 2023, the Town entered into an agreement with PalAmerican (previously known as Genesis Safety) for private security patrols of the Town’s streets. The Town started with 2 shifts per day for 7 days a week.

In response to the uptick in residential burglaries in September 2023, the Town increased the number of patrols from 2 shifts a day to 4 shifts a day for 7 days a week, including holidays.

The City Council took action to expand the service level and during the budget process appropriated the funding for the enhanced private security detail through the end of FY 23-24.

Patrol services have remained at 4 shifts a day, 7 days a week, since September 2023.

Although the council approved both the enhanced scope and allocated the funding, Town staff recently became aware that the private security contract was not renewed. The Town has been operating past the term of the contract (expired June 31, 2024). Staff wanted to bring this to the Council attention as soon as we realized the error but considering the Council had authorized the current service level and adopted the budget in June, Town staff continued to honor the

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expired permit until we could agendize a more comprehensive conversation about public safety with the Council.

Town staff has continued to pay the monthly invoices on the contract until the Council could discuss this agreement alongside the expiring ALPR contract. Acting on this contract independent of a larger discussion would limit the Council’s options.

It should be noted that if the Council decides to extend the PalAmerican agreement at the current rate (four, 8-hour patrol shifts a day), the following would be the amount billed to the Town:
224 hours per week x $54.00 per. hour = $12,096.00 /per week or $628,992 annually Holidays: ~7 days recognized = $6,048 Annually
Total Annually: $635,040
Currently, the Town budgeted $550,000 for FY 24-25 for private security services, similar to the previous fiscal year (FY23-24). However, what was missed was the fact that in the beginning of FY 23-24, only two patrol shifts were occurring in Town for a couple months and holidays did not have extra patrols (as they do now).

At the conclusion of December, halfway through the FY24-25 budget cycle, the Town has spent roughly $317,000 on private security patrols. In reviewing the remaining public safety budget at this halfway point (which includes funding for the base services from the Sheriff and all the supplemental public safety services), staff anticipate needing approximately $65,000 of additional funds to maintain 4 private security patrol shifts through June 30, 2024. If the Council were to choose to continue this level of service it would require, we accommodate approximately $635,040 into next year’s budget (FY 2025-26), or an increase of $85,040 over the previous year’s budget for private security patrols with PalAmerican.

An option the Council can consider is reducing the number of shifts per day by 1 officer during the overlap period of 12:00 pm – 8:30 pm. This would result in the following schedule:
6:30 am – 3:00 pm (1 patrol officer)
12:00 pm – 8:30 pm (1 patrol officer)
3:00 pm – 11:30 pm (1 patrol officer)
Reducing the patrols by one officer would reduce the contract by roughly $160,000 annually.

Making this reduction would not require any additional funds to be appropriated in FY24/25, keeping the contract in budget.

Deputy City Manager Einfalt stated that staff would recommend a one-year renewal agreement with PalAmerican so that the Town can review this contract on an annual basis.

Council Member Tyson noted that during the goal-setting session, the Council added new priorities to the workload, including emergency notification, home ignition zones, and the housing element. While he supports these additions, he acknowledged that the Town ended the previous year with a planned deficit, which was barely balanced.

Given the increased workload, he emphasized the need to identify areas for budget cuts.

Council Member Tyson stated that he ultimately supports the staff’s recommendation to reduce

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funding for PalAmerican security services. While he has never been fully convinced of the value of private security based on the available data, he was hesitant to eliminate it entirely.

Instead, he supported reducing one security shift and adjusting patrol times for better effectiveness.

Council Member Tyson recognized the deterrent aspect of private security but questioned its overall necessity. His recommendation was to remain within budget while creating a financial cushion to support other priorities, particularly fire safety initiatives and the housing element.

Council Member Mok reiterated that crime rates remain low and have been consistently monitored. Given this, he questioned the necessity of maintaining the current level of private security.

Council Member Mok proposed reducing a security shift from two personnel to one, estimating an annual savings of $160,000. He acknowledged that if this decision proved ineffective, the service could be reinstated.

Council Member Mok emphasized the financial challenges ahead, noting that the Town cannot sustain ongoing extra expenses, especially after increasing the budget by $1 million annually.

He recommended a measured approach of continued monitoring and adjustments, supporting the reduction of private security staffing to one person per shift.

Council Member Swan reflected on comments made by Jim Waschura, noting that the high burglary rates occurred during the pandemic when crime was affecting many areas. She pointed out that burglary rates have since declined in neighboring cities, some of which did not implement private security measures.

Given this context, Council Member Swan supported reducing private security by at least a third, emphasizing that it could always be reinstated if needed. She highlighted the Town's other pressing priorities, including fire safety, infrastructure, and the long-standing concerns about the bridge on Page Mill.

Council Member Swan questioned whether private security had a meaningful impact on crime reduction or if crime rates would have naturally declined due to economic and post-pandemic changes. Based on these considerations, she advocated for making even deeper cuts to private security funding.

Vice Mayor Bhateja highlighted that in 2023, the Town initially projected a higher burglary rate, but the actual number of incidents dropped after private security patrols increased in October. He attributed this decline to the presence of private security rather than Automated License Plate Readers (ALPRs), despite being a strong advocate for ALPR technology.

While acknowledging the Town’s current budget challenges, Vice Mayor Bhateja emphasized that private security provides greater value compared to the sheriff’s department. Based on his ride-along experience, he noted that sheriff’s deputies serve both Los Altos Hills and neighboring unincorporated areas, often needing to leave Town for reports or emergencies elsewhere. In contrast, private security is dedicated solely to Los Altos Hills, making them a more effective deterrent.

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Vice Mayor Bhateja stated that he would reluctantly support a reduction in private security from four to three patrol officers per shift, considering the budget constraints. However, he opposed any further cuts, arguing that private security is significantly more cost-effective than increasing sheriff’s patrols.

Mayor Tankha expressed reluctance about reducing private security but stated she would support a reduction of one patrol officer. She emphasized that safety is the most important assurance the Town can provide to its residents.

While acknowledging the Town's various expenditures, Mayor Tankha noted that the $160,000 savings from reducing private security is relatively small in the broader budget. Ultimately, she was willing to support reducing patrols to three officers per shift.

Council Member Swan reviewed the private security patrol schedule and noted significant overlap in coverage, particularly between 12:00 PM and 3:00 PM, which she suggested was not a peak burglary time.

Council Member Swan also referenced crime data from other cities, noting that burglary rates declined across the board from 2022, even in cities without private security. Given this context, she supported reducing private patrol staffing, suggesting a minimum reduction to three officers while considering potential schedule adjustments to maximize coverage during peak hours.

Public Comments:

1. Nick French, a resident of Los Altos Hills, stated that he appreciates everything the City Council does.

2. Allan Epstein, a resident of Los Altos Hills, explained that he believes decreasing the number of patrol officers is the right move.

3. Sasha Zbrozek, a resident of Los Altos Hills, stated that the funds we use for private security could be used to subsidize alarm systems in citizen’s homes.

4. Jitze Couperus, a resident of Los Altos Hills, stated that he is surprised that private security is more effective than the Flock Safety ALPR System.

5. Carol Gottlieb, a resident of Los Altos Hills, informed the Council that the neighborhood with its own private security pays about $2,000 per year per house.

Vice Mayor Bhateja made a motion to approve the PalAmerican Private Security Patrols, reducing the number to 3 patrol shifts per day with an increase in patrol on holidays. Mayor Tankha seconded the motion. The motion was approved by a vote of 4-1. Council Member Swan voted in opposition.

MOTION PASSED 4-1:

AYES: Tankha, Bhateja, Mok, Tyson
NOES: Swan
ABSTAIN: None
RECUSE: None
ABSENT: None

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12. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCIL

MEMBERS ON OUTSIDE AGENCIES
A. Council Member Tyson gave an update on the Undergrounding Rule 20A project and stated that the project is largely complete and PG&E will begin their portion next week.

13. COUNCIL INITIATED ITEMS
A. Request to Collaborate with the City of Monte Sereno and the Town of Los Altos Hills on Finance and Accounting.

Council Member Swan explained that the City of Monte Sereno has requested the Town’s help. The City of Monte Sereno would benefit from assistance from the Town of Los Altos Hills Finance and Accounting Department.

The Council did not reach a consensus for this item to move forward.

14. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller explained that the new electronic voting system will be implemented for City Council Meetings soon as the software was purchased earlier this week.

C. Community Development Director Jay Bradford had no report.

D. Public Works Director WooJae Kim reported the following:

Saddle Mountain to Stirrup Way Pathway:

This week, Town maintenance staff installed a 5’ wide off-road pathway, over 500 feet long, connecting existing pathway segments from Saddle Court, Berry Hill Court, and Stirrup Way. The Town maintenance Staff will finalize the fine grading of the path after the rainy season in April or May.

Heritage House Upgrade:

Heritage House Upgrade project is progressing. Staff has encountered numerous unforeseen issues during construction such as abatement of more than anticipated lead paint from walls and ceilings, termite and dry rot issues, camber or deflections on ceiling joists due to the age of the building, and more. The change order issued is already almost 10% of the contract amount, and there will likely be more changes orders. The project team is move forward to meet the CDBG deadlines, and making sure the project stays under the contract amount authorized by the City Council.

El Monte Fire Station Utility Undergrounding (Rule 20A):

El Monte Fire Station Utility Undergrounding (or Rule 20A) project is progressing well and on schedule. The construction of the joint trench infrastructure is almost complete. PG&E is scheduled to start their overhead utility conversion to underground through the joint trench next week. Their conversion work will take about three months to be followed by Comcast and AT&T’s overhead conversion work. If all goes well, we are anticipating fall 2025 for the full overhead to underground conversion and removal of the electrical poles within the Utility Underground District.

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Sal Bissada – Public Works Inspector:

Sal Bissada started as the new full-time Public Works Inspector earlier this month.

Last year, through the budget process, Council approved this new position for the Town. In the past, Public Works inspection services were contracted out or managed by Town engineers. Sal will be working on encroachment permits, capital improvement projects, tree surveys, erosion control inspections, and number of other tasks. Sal has extensive experience in construction, contracting, and project management.

Eusebio Garcia – Maintenance Worker:

Eusebio Garcia is our newest member of the maintenance team. He worked as the Town’s temporary maintenance worker in 2023 and 2024. Through a thorough recruitment process, Eusebio was hired to fill a full-time Maintenance Worker vacancy. Eusebio has proven himself as a diligent and skillful worker during his temporary post. He has experience in grading, concrete work, and landscaping.

E. Finance Director Thomas Leung explained the following:

Malia Siulangapo, who has been with the Town for more than a year as a consultant, was also recently hired by the Town of Los Altos Hills. With this new hire, the Finance Department is now fully staffed.

F. City Manager Peter Pirnejad presented the following:
• Landscape lighting is being upgraded outside the council chambers to provide better viability for people walking to their cars
• Headshots were taken of our new Councilmember today. The website will be updated with new pictures and info on liaisons and assignments to outside agencies
• Staff is kicking off the process of assembling the Town’s next 3-year IT strategic plan. We have reached out to the Tech Committee to get on their next Committee agenda to talk about the process
• On February 13th from 8:30am-noon, Town Hall will be closed for staff to conduct an emergency tabletop drill. Members from the County Office of Emergency Management, and the LAH County Fire District will be in attendance. This exercise will mimic how the Town’s EOC will function in the case of an emergency.
• One of our very own LAH residents has been directly impacted by the Palisades Fire and is willing to speak and share her tragic experience with us.  She is one of our Firewise Community Leads for Dawson LAH-015. and hopes to encourage more residents to become active members of the Firewise USA® program. Please join us this Sunday, Feb.2, 2025 at Town Hall at 2pm for a public in person meeting open to all LAH residents.

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• Congratulations to Neighborhood Watch Zone #16. They had their orientation this past weekend with the Sheriff’s Office and are up and operational. This marks 23 Neighborhood Watch zones across Town
• We sent out invitations for our upcoming Newcomers Event on March 2nd! Held every two years, this gathering welcomes all residents who have recently moved into town. It’s a great opportunity to meet neighbors, learn more about the community, and discover ways to get involved.
• The Santa Clara County Fire Department (SCCFD) is preparing to mail, on February 14th, the annual Wildland Urban Interface (WUI) enforced safety regulations letters to Los Altos Hills property owners who live in designated fire hazard severity zones. Please keep an eye out in the mail for these letters which will have information on what property owners will need to do to keep their property in compliance.

15. ADJOURN
The meeting was adjourned at 8:35 P.M.

1 City Council Regular Meeting RECAP
February 20, 2025
Town of Los Altos Hills
City Council Regular and Special Meeting Minutes
Thursday, February 20, 2025, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, Public Works Director WooJae Kim, Finance Director Thomas Leung, and City Clerk Arika Birdsong-Miller CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:05 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

PLEDGE OF ALLEGIANCE – Recited

1. AGENDA REVIEW
Item 9C and Item 10B were presented at the beginning of the meeting. Item 5C was removed from consideration on this agenda, and Item 5J and Item 5K were removed from the Consent Calendar.

Item 9C- Community Development Director Jay Bradford discussed an SB330 application the Town received. Community Development Director Jay Bradford provided a brief update on a recently submitted SB 330 project application related to the Twin Oaks parcels, which are designated as a multifamily housing site in the Town’s Housing Element.

The proposed project consists of 596 residential units on a 12.4-acre site, planned at 30 dwelling units per acre with a 100% density bonus applied to reach the total unit count.

The development includes seven buildings, ranging in size from 100,000 to 380,000 square feet, and spans across six contiguous parcels within Twin Oaks.

The application was received late last week and is currently under initial review. The next step is to determine whether the application is complete. At this stage, the information available is limited, and further details will emerge as the review process progresses.

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February 20, 2025
Attorney Mattas stated that the Town has received the SB330 application but has not taken any action on it. This includes not yet determining or acknowledging whether it is a complete preliminary application.

Public Comments:

1. Michael Grady, a Los Altos Hills resident, expressed concerns that the Housing Element allows large-scale developments like the SB 330 application. He called it a "time bomb" and warned that, without amendments, developers will continue pushing for such projects. Grady criticized the plan and its creation by the Town and its consultant, Michael Baker.

2. John Swan, a Los Altos Hills resident, expressed shock at the situation and criticized the tendency to assign blame within the community, calling it a "circular firing squad." He urged everyone to remain focused on the real issue, stating that Sacramento is attempting unconstitutional maneuvers, even against the state’s own constitution. He emphasized the importance of recognizing the true source of the problem rather than turning against each other.

3. Jill Grunewald, a Los Altos Hills resident, requested an updated count of Accessory Dwelling Units (ADUs) from Mr. Bradford, as well as the state’s official definition of an ADU. She expressed the belief that Los Altos Hills already has a significant number of ADUs and questioned the necessity of considering additional units in housing discussions. She emphasized the importance of transparency and collaboration in the process, encouraging a fair and honest discussion that addresses residents' concerns. Ms. Grunewald stressed the need for a constructive and cooperative approach to solving housing issues within the community.

4. Yafei Bi, a Los Altos Hills resident, expressed frustration over the ongoing discussions, stating that the key issue has remained the same since the beginning. He emphasized that the true decision-making power lies with the City Council rather than the Planning Commission. Mr. Bi argued that the solution is straightforward—a simple language change in the Housing Element—and questioned why the Town has not yet moved forward with amending it. He voiced concern that the process has become unnecessarily complicated and reiterated his belief that a direct approach would resolve the issue.

5. Birgitta Indaco, a Los Altos Hils resident, raised concerns about the validity of the SB 330 application, questioning whether it holds legal weight given that the Town is still operating under a certified Housing Element. She shared that she has been researching the 20-year history of the Twin Oaks parcel and has repeatedly found inaccuracies in past plans. After briefly reviewing the latest proposal, she noted several issues, including development encroaching into conservation easements, landslide-prone areas, and easement lines near Highway 280. Ms. Indaco criticized the lack of precision in the project plans, suggesting they appear hastily approved without proper verification. She expressed skepticism, believing that this plan—like previous ones—contains significant errors.

6. Martha Bowden, a Los Altos Hills resident, expressed shock over SB 330 and frustration that the Town has not done more to prevent major developments in

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residential areas. She emphasized that the process should protect residents and preserve the Town’s character but warned that building on slopes with limestone and clay soil poses serious risks, including landslides, fire, and traffic issues.

She urged officials to take action before disaster strikes.

7. John O’Connell, a Los Altos Hills resident, emphasized the need to amend the Housing Element and stay focused despite challenges. He likened the process to navigating shifting winds, urging patience and a steady approach. Mr.

O’Connell advised against panic, suggesting the Town wait for the main agenda to address the issue properly.

8. RK Anand, compared the situation to "Groundhog Day," urging the Town to amend the Housing Element quickly to prevent large-scale development. He warned that adding 500 units could significantly impact the community and called for a more distributed, ADU-focused strategy. He appealed to the council to take residents’ concerns more seriously.

9. Nina Anand, criticized the SB 330 application as a way for Twin Oaks developers to bypass reasonable housing limits. She urged the council to amend the Housing Element for a more balanced distribution of housing, suggesting ADUs as an alternative. She emphasized concerns about fire safety, wildlife corridors, and the repeated pleas of residents to protect the town’s integrity.

10. Jim Waschura, called the SB 330 application a deliberate threat, arguing it is oversized and unlikely to pass CEQA review. He agreed with the call to remain calm, suggesting the Town take a firm stance in response.

Item 10B - Vice Mayor Bhateja and Council Member Mok presented an update on the Town’s Housing Element amendment process. They have participated in over a dozen meetings to assess the current status and available options. They were joined by housing consultant Veronica Tam, who has worked on over 50 housing element certifications, as well as representatives from Michael Baker International, including consultant Dan Weir. The team has also consulted with various stakeholders, including City Manager Peter Pirnejad, Planning Commission members, legal counsel, residents, and state representatives such as Assembly Member Mark Berman.

The primary goal of the ad hoc committee is to define the challenges within the Housing Element and explore viable solutions. They emphasized that the housing regulatory landscape is continuously evolving, with 37 new housing-related laws passed in the previous year alone. Any decisions made today must remain adaptable to new legislation and interpretations. The primary concern is the development of the Twin Oaks site, which spans 15 acres and is designated for 20-30 units per acre, with the potential to double under the state’s density bonus law. The goal is to limit development to approximately 92 units while addressing key concerns such as wildfire safety, traffic congestion, and preserving the town’s character.

The committee stressed the importance of maintaining Housing Element certification and meeting all state deadlines to avoid potential penalties, including Builder’s Remedy and SB 35 mandates. They noted that while the town is on track with Accessory Dwelling Unit (ADU) production and SB 9 lot splits, it is falling short on abovemarket-rate unit requirements. Resident John O’Connell suggested shifting from a

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February 20, 2025
dwelling unit per acre metric to a lot-size-based approach, but consultants cautioned that any amendment to the Housing Element could invite increased oversight from the Department of Housing and Community Development (HCD), potentially subjecting the town to more stringent regulations.

The consultants recommended a four-step approach: drafting Objective Design Standards (ODS) and multi-family (MF) zoning standards, sharing them with HCD for feedback, addressing any concerns, and obtaining written confirmation of compliance.

They emphasized that as long as these measures support the development of 92 units at Twin Oaks, the town would remain on track. The presentation concluded with an acknowledgment that while uncertainties remain, the focus remains on responsible development that aligns with state requirements while preserving the town’s unique character.

Public Comments:

1. George Perlegos, a Los Altos Hills resident, criticized the City Council for ignoring objections from residents and the Los Altos City Planning Commission regarding the Housing Element. He raised concerns about the legality of subdividing land under the Williamson Act, stating it could not happen unless the property was removed from the act. Perlegos urged the council to follow town rules and recuse any members with conflicts of interest in development proposals.

2. Namrata Anand, a Los Altos Hills resident, emphasized the need to act quickly on amending the housing element, expressing concern that delays earlier in the process may have put the town in a worse position regarding the SB 330 filing.

She questioned the efficacy of renegotiating the development agreement with Twin Oaks, given the previous lack of transparency in negotiations, and expressed skepticism about relying on developers. Namrata also advocated for rapid progress on the housing element with more community input, suggested exploring other development sites, and urged the council to be more responsive and humble in their interactions with citizens

3. Martha Bowden, a Los Altos Hills resident, expressed concerns that renegotiating the development agreement with Twin Oaks was a distraction from the primary issue of restricting development on the site. She questioned how the objective design standards and zoning could constrain the development to 92 units, given that the property is zoned for higher density, and requested clarification from town staff or consultants on how these standards could limit development without amending the housing element.

4. RK Anand, a Los Altos Hills resident, thanked the ad hoc committee for their work on working towards an amended Housing Element.

5. John O’Connell, a Los Altos Hills resident, emphasized the importance of amending the housing element, noting that the situation the town is facing is not unexpected. He highlighted the valuable advice provided by a competent planned use attorney retained by Mr. Grady, which has guided them through the complexities. O'Connell expressed confidence that multifamily housing in Los Altos Hills could be implemented without disrupting the town’s aesthetic, suggesting that it could blend well with the area without being overly dense or

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impacting the natural beauty. He stressed the need to focus on the issue at hand and not blame Sacramento, advocating for local control over how the town meets the state’s requirements for RHNA units.

Mr. O'Connell then outlined a detailed plan for amending the housing element, emphasizing that the process would be minimally invasive, aiming only to fix necessary areas without overhauling the entire document. He described a schedule for presenting the proposed zoning and housing element amendments, with the goal of completing the housing element by the end of August. He also emphasized the importance of working with consultants, particularly Veronica Tam, and town staff, such as Jonathan Fox, to ensure the process moves forward smoothly.

6. Birgitta Indaco, a Los Altos Hills resident, explained that she appreciated the presentation and emphasized the importance of preserving easements, maintaining review processes, and upholding the general plan to keep the town’s rural character. She also stressed the need to retain open space easements and not dismiss CEQA or the EIR. Additionally, she raised a legal question about the distinction between agricultural business and commercial business in the town, seeking clarification on what constitutes each.

7. Michael Grady, a Los Altos Hills resident, thanked the town council for recommending that amending both the housing element and the land use element is the best way to protect the town from a large development at Twin Oaks, noting that state law requires consistency between the two. He warned that interpreting the housing element as 92 units could lead to costly litigation with developers, as it contradicts the zoning allowance for much larger developments. Grady emphasized the need to amend the housing element to avoid unfavorable legal outcomes, expressing skepticism about the consultants' objections and calling for more engagement with credible experts like Veronica Tam.

8. Steven Chan, a Los Altos Hills resident, expressed concerns about the single exit for his neighborhood, which is in a wildfire danger zone. He highlighted that additional housing units could cause severe traffic congestion on already heavily trafficked roads like Arastradero blocking evacuation routes in case of a fire. He referenced the 1991 Oakland Fire, stressing the risk of being trapped in such a scenario, and emphasized that traffic studies should address these safety concerns.

9. Hari Sankar, a Los Altos Hills resident, thanked the ad hoc committee and staff for their efforts but expressed doubt about achieving a reasonable outcome with the Twin Oaks and Fenwick property owners, stating they have not been reasonable in their approach. He criticized the proposed 92 units for Twin Oaks as too fixed and suggested exploring options to reduce that number or shift units to other areas like Foothill College or the Motor Drive property. Mr. Sankar also advocated maximizing potential units through ADUs and SB9s, urging the Town to be more creative and equitable in distributing housing requirements.

Lastly, he expressed concern about the potential for multifamily housing in his neighborhood.

10. Sasha Zbrozek, a Los Altos Hills resident, suggested that if the city were to disincorporate, its RHNA (Regional Housing Needs Allocation) obligations

6 City Council Regular Meeting RECAP
February 20, 2025
would revert to the county, and any commitments made in the housing element would no longer be valid. He then asked whether the Council had considered this as an option, encouraging an outside-the-box approach.

11. Rajiv Patel, a Los Altos Hills resident, expressed concern that the consultants' recommended approach, which combines land use, multifamily zoning, and objective design standards to limit Twin Oaks development to 92 units, needs verification. He pointed out that the timeline provided by the ad hoc committee only includes multifamily zoning for discussion on February 26th, and he felt that land use and design standards should also be discussed to ensure the approach is feasible. He requested that all three items be addressed on February 26th.

12. Carol Gottlieb, a Los Altos Hills resident, thanked the committee for working on three approaches and mentioned that the objective design standards, developed by the EDPC committee, will carry over to the multifamily housing element. She also highlighted the committee's upcoming meeting to discuss definitions of landscaping and ridge line. Additionally, she shared her view of SB9 units as similar to ADUs, mentioning a recently approved house that integrates an SB9 unit and an ADU while blending with the Los Altos ambiance.

13. Jim Waschura, a Los Altos Hills resident, clarified two potential misconceptions: first, that increasing ADU count alone would meet RHNA requirements, noting that ADUs only count towards lower-income quotas, not higher-income ones; second, that duplexes and triplexes would satisfy RHNA, seeking confirmation that these do not count towards RHNA numbers and explaining the limitations of production counts for housing commitments.

Vice Mayor Bhateja made a motion to allocate 45 hours of staff time and 30 hours of consultant support to create the Housing Element Amendment, multi-family zone, and land use to assist the Ad Hoc Committee and revisit the Development Agreement with Twin Oaks. Council Member Mok seconded the motion. Approved, Vote 5-0 MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Finance and Investment Committee Council Member Swan made a motion to appoint Kjell Karlsson to the Finance and Investment Committee. Mayor Tankha seconded the motion. Approved, 5-0.

B. Proclamation Recognizing the Daughters of the American Revolution on its 75th Anniversary- This item was moved to the March 20, 2025, City Council Regular Meeting.

7 City Council Regular Meeting RECAP
February 20, 2025

3. PRESENTATIONS FROM THE FLOOR

1. Gerda Cristal, a Los Altos Hills resident, expressed frustration over an ongoing dispute with a neighbor demanding the removal of legally planted redwood trees, which began after annexation in 2012. She stated that prior to annexation, tree and view disputes were resolved amicably between neighbors, but the town's current codes favor view seekers over tree owners. She questioned whether the town’s stance on tree protections has changed and criticized the dispute resolution process as biased. She called for a fair revision of the town's tree and view ordinances, emphasizing the stress and legal burden this issue has placed on her and her spouse, who are now in their 90s. She urged the town to act quickly to address these concerns and ensure equal treatment for tree owners and view seekers.

2. Allan Epstein, a Los Altos Hills resident, expressed concern over the lack of staffing in the planning department, noting that after Brad's departure, the position was never replaced. He highlighted the significant workload related to the Housing Element and work plan, questioning why the Town has not hired an additional planner. Mr. Epstein emphasized that the current staff needs more resources to handle the increasing demands and urged the Town to take action to provide additional support.

4. INFORMATIONAL REPORTS (items provided solely for informational purposes)
A. Treasurer's Report - This item is provided solely for informational purposes.

B. Disbursement Report - This item is provided solely for informational purposes.

C. Quarterly Investment Report - This item is provided solely for informational purposes.

5. CONSENT CALENDAR
Council Member Swan made a motion to approve the Consent Calendar with the removal of Item 5J and Item 5K for separate discussion and completely removing Item 5C from the agenda. The motion was seconded by Council Member Tyson. Approved, Vote 5-0.

MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

8 City Council Regular Meeting RECAP
February 20, 2025
A. Approval of the City Council Regular Meeting Minutes of December 19, 2024 Approved, Vote 5-0
B. Approval of City Council Special Meeting Minutes for January 29, 2025 Approved, Vote 5-0
C. Approval of City Council Regular and Special Meeting Minutes of January 30, 2025 -This item was removed from consideration on this agenda.

D. Termination of Appointment to the Pathways Committee - Helga Carson Approved, Vote 5-0
E. Resolution Approving and Authorizing Execution of the Viscaino Road Sanitary Sewer Reimbursement Agreement between the Town of Los Altos Hills and Ajay Shah and Leslie Harris Approved, Vote 5-0
F. Resolution Approving and Authorizing Execution of the Amended and Restated Funding Agreement with the Santa Clara Valley Transportation Authority, updated in January 2025, for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program Approved, Vote 5-0
G. Resolution Accepting Storm Drainage and Temporary Use Easement Agreement at 12871 Atherton Court; Lands of The Hsu and Lin Family Trust Approved, Vote 5- 0 H. Ordinance (Second Read) Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations Approved, Vote 5-0 I. Resolution Adopting the Revised Investment Policy Approved, Vote 5-0 J. Resolution Authorizing the City Manager to Execute a Five-Year Agreement with Flock Safety for 31 Automatic License Plate Reader Cameras Public Comment:

Allan Epstein, a Los Altos Hills resident, explained that the master agreement includes a provision allowing the Town to exit, but it depends on the Council not appropriating funds. He pointed out that since appropriations are typically made as part of the budgeting process, canceling mid-year would require waiting until the next budget cycle. Mr. Epstein supported the decision to align the agreement's term with the fiscal year, as it allows the Council to decide whether to appropriate funds at the right time.

9 City Council Regular Meeting RECAP
February 20, 2025
Vice Mayor Bhateja moved to approve the resolution authorizing the City Manager to execute a five-year agreement with Flock Safety for the installation of 31 Automatic License Plate Reader (ALPR) cameras, with an initial 15-month term to align with the budget cycle. Council Member Tyson seconded the motion.

Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
K. Resolution Authorizing the City Manager to Execute an Agreement with PalAmerican Private Security for Security Patrols in FY2024-25 Vice Mayor Bhateja moved to approve the resolution authorizing the City Manager to execute an agreement with PalAmerican Private Security for security patrols in FY 2024-25, requiring PalAmerican to maintain an excess liability policy of $10 million in insurance coverage and to provide increased patrols during holidays. Council Member Mok seconded the motion. Approved, Vote 5-0 Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. ONGOING BUSINESS
A. Resolution Approving the 2024-25 Amended Work Plan
Public Comments:

1. Allan Epstein, a Los Altos Hills resident, raised concerns about the budgeting process for the work plan adoption, emphasizing that if funds are not allocated, the proposed projects cannot proceed. He questioned staff about when budget requests would return to the Council and sought clarification on funding needs for specific initiatives, such as the Housing Element Amendment and emergency communication study. Mr. Epstein also addressed sewer-related negotiations, highlighting two separate issues:
one regarding the markup being charged on a $360 million plant improvement project and another concerning the town’s effluent flow calculations. He maintained that the markup unfairly burdens Los Altos Hills ratepayers and suggested addressing this equity issue separately from the more complex effluent flow study, which may require additional research and negotiations.

10 City Council Regular Meeting RECAP
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2. Carol Gottlieb, a Los Altos Hills resident, requested additional funding to expand Alex Atkins' contract but believes the current budget will suffice through the fiscal year.

Vice Mayor Bhateja made a motion to approve the Resolution adopting the 2024- 25 Amended Work Plan. Council Member Tyson seconded the motion.

Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure – All members of the City Council disclosed that they had not engaged in any ex parte contact.

A. First Reading of an Ordinance Amending Sections 10-1.202, 10-1.702, and various other associated sections of the Los Altos Hills Municipal Code to permit the residential uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and the proposed objective design standards for these four residential uses.

Senior Planner Sunny Chao presented an update on the Town of Los Altos Hills' 2023-2031 Housing Element, specifically focusing on amendments to the Zoning Ordinance required to implement "Block E" housing programs. These programs— E-4 (Transitional and Supportive Housing), E-5 (Residential Care), E-8 (Farmworker and Employee Housing), and E-9 (Single Room Occupancies)—are mandated by state law to ensure housing accessibility and compliance with fair housing regulations. The proposed ordinance would modify zoning to allow these housing types by right in the appropriate residential and agricultural zones, aligning with existing state laws and regulations.

The ordinance includes objective development standards for these housing types and ensures that transitional and supportive housing, as well as residential care facilities and SROs, are integrated into the Town’s existing residential framework.

While these housing types are not currently prevalent in Los Altos Hills, the Town must adopt these zoning amendments to remain in compliance with state law. The Planning Commission has reviewed and recommended approval of the ordinance, and the City Council is now being asked to introduce and waive the first reading of the proposed amendments.

There were no public comments.

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Council Member Tyson made a motion to waive the First Reading and Introduce the Ordinance amending Sections 10-1.202, 10-1.702, and various other sections of the Town of Los Altos Hills’ Municipal Code to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs). Council Member Swan seconded the motion. Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Council Member Tyson made a motion to extend the City Council meeting past 10 p.m. pursuant to Ordinance No. 506. Vice Mayor Bhateja seconded the motion. Approved, Vote 5- 0 MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

8. NEW BUSINESS
A. Receive 2024-25 Mid-Year Financial Report and Adopt Resolution Approving Mid-Year Budget Appropriations
As of December 31, 2024, the Town maintains healthy reserves, and staff will work to minimize spending within five percent of the budget, according to Finance Director Thomas Leung.

In his mid-year financial report, Mr. Leung stated that General Fund revenues totaled $6.7 million, representing 38% of the annual budget. The Town’s primary revenue sources—property tax, licenses and permits, and service charges—account for most of the revenue. While property tax collections are on track, revenue from licenses, permits, and charges for services is lower than last year due to a decline in permit applications. The Building Division generated $605,542 in revenue but incurred $871,553 in expenses, achieving a 70% cost recovery when excluding overhead costs. The Planning Division reported $161,345 in revenue against $909,084 in expenses, with high costs attributed to long-range planning projects such as the Housing Element.

Mr. Leung reported that General Fund expenditures reached $7.7 million, or 42% of the annual budget. Personnel costs account for 47% of expenditures, partly due to earlier vacancies, though the Town is now fully staffed. Spending on services and

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supplies is at 40%, which is lower than the same period last year, primarily due to reduced spending on contract services.

Regarding the Sewer Fund, Mr. Leung noted that revenue receipts have not yet been recorded, as the first installment of sewer assessment payments arrives in January. Operating expenses total $388,831, or 10% of the budget, with major invoices for the Palo Alto Treatment Plant and the Regional Water Treatment Facility also due in January. Sewer capital projects typically span 1.5 years, with the design and pre-construction phases taking place in the first year and construction beginning in the following year.

In his report, Mr. Leung also highlighted the Town’s FY 2024-25 Budget, which includes a one-year capital appropriation and a five-year Capital Improvement Plan.

As part of his recommendations, the staff is proposing a budget amendment to allocate $120,000 from the General Fund Vehicle and Equipment Reserve to replace a non-operational 2008 Ford F250 truck. The truck, which has been in service for over 15 years, is essential for maintenance operations, and repairs have become cost-prohibitive. The replacement will ensure reliable delivery service, reduce downtime, and align with the Town’s Vehicle and Equipment Replacement Policy.

Public Comments:

1. Allan Epstein, a Los Altos Hills resident, pointed out that the unassigned fund balance is very small, with several negative amounts in the last column, indicating that the general fund has advanced money to other funds.

He emphasized that although the Town has a lot of cash, there is no unassigned fund balance available to spend, which limits the Town's spending authority. He expressed concern that expenditures are likely to exceed revenue.

Council Member Tyson made a motion to Receive the 2024-25 Mid-Year Financial Report and adopt the Resolution Approving Mid-Year Budget Appropriations. Council Member Swan seconded the motion. Approved, Vote 5- 0 MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Resolution Authorizing the City Manager to Surplus the Nonoperational 2008 Ford F250 and to Purchase a Replacement Truck not to exceed $120,000 (Staff: M.

Schloetter)
Maintenance Superintendent Michael Schloetter presented a report regarding the Town’s 2008 Ford F250 truck, which has been in service for over 15 years, primarily for hauling equipment and materials for various Town projects. In January 2025, the truck broke down and was diagnosed with a need for extensive

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repairs, including the replacement of the turbo engine and radiator, at an estimated cost of $25,000. Given the truck’s age and the significant repair costs, staff recommended replacing the vehicle, in alignment with the Town’s Vehicle and Equipment Replacement Policy, which suggests replacing diesel trucks after 13 years or 100,000 miles, even though the F250 has only 47,500 miles.

Staff highlighted that repairing the truck would not be cost-effective, and a new vehicle would reduce downtime and maintenance costs, ensuring operational efficiency. A like-for-like replacement vehicle, equipped with secure racks and safety features, is estimated to cost between $100,000 and $120,000.

Staff requested authorization from the City Council to surplus the non-operational 2008 Ford F250 and either sell or donate it. They also requested approval to purchase a replacement vehicle for an amount not to exceed $120,000, to ensure continued operational efficiency for Town maintenance operations. The sale price of the surplus vehicle is expected to exceed $500, and staff will make efforts to auction and sell it at the best market price.

Council Member Swan made a motion to approve the Resolution Authorizing the City Manager to Surplus the Nonoperational 2008 Ford F250 and to Purchase a Replacement Truck not to exceed $120,000. Vice Mayor Bhateja seconded the motion. Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Resolution Authorizing The City Manager To Execute An Agreement With KMVT 15 Community Media To Provide Video Services For Public Meetings, and Appropriate Comcast Franchise Fees To Cover The Expenses (Staff: J. Parcutilo) Management Analyst Joram Parcutilo presented a staff report recommending that the City Council adopt a resolution authorizing the City Manager to execute an agreement with KMVT 15 Community Media to provide video services for public meetings, using Comcast Franchise Fees to cover the expenses. The Town's Council Chambers’ AV system, which has been progressively upgraded since 2013, now includes state-of-the-art equipment for high-definition video production. Staff aims to maximize the system’s potential by bringing in a skilled operator to manage the video services for Council, Planning Commission, and Fire Commission meetings.

Staff explored multiple vendors and conducted an informal bidding process, ultimately recommending KMVT due to their competitive pricing and established relationships with other local jurisdictions. KMVT's proposal includes filming meetings, increasing visibility on multiple platforms, improving video production standards, managing the digital bulletin board, and providing HD-quality video coverage for at least 13 Council meetings and 11 Planning and Fire Commission

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February 20, 2025
meetings annually. The proposal also includes costs for monthly updates and additional meeting coverage when needed.

The staff recommends entering into an agreement with KMVT to ensure highquality video services for Town meetings, supported by the funding from Comcast Franchise Fees.

Vice Mayor Bhateja questioned the additional benefits of the proposed video service, particularly the digital billboard, and noted that the town's current system already provides easy online access to past meetings with no complaints. He suggested that streaming meetings on YouTube via Zoom would be a simpler and more effective option, attracting a larger audience than KMVT15, which he was unfamiliar with. Agreeing with Mr. Epstein, he emphasized that funds typically go into the general fund and suggested redirecting them to other priorities if YouTube streaming could be done for free. He concluded that the proposal does not provide cost savings and would significantly increase video service costs.

Council Member Tyson expressed support for outsourcing the video service, noting that it would alleviate the anxiety around getting the technology to work. He appreciated the effort put into the proposal and was positive about the result, stating he would support it.

Council Member Swan raised concerns about the need for the new service, pointing out that there had been no complaints about watching meetings on Zoom.

She also suggested that staff might prefer more training to handle the technology themselves, questioned the relevance of cable access, and noted that YouTube would be a more accessible option. She agreed with Vice Mayor Bhateja that the Comcast funds are not "free money" and questioned the necessity of the expenditure, especially since it was not part of the work plan.

Public Comments:

1. Allan Epstein, a Los Altos Hills resident, raised several concerns, starting with the fact that the project wasn't included in the 2024-25 work plan, and yet work was done on it. He questioned the claimed cost savings, pointing out that the cost of the project was four times more than what it would have cost the Town's crew to do the work, and also noted that the crew enjoys the work and receives overtime pay. Additionally, he pointed out that franchise fees go into the general fund and can be used for any purpose, and he was unclear about the additional benefits of the project.

2. Carol Gottlieb, a Los Altos Hills resident, highlighted that the History Committee typically holds Sunday afternoon presentations and always has a staff member to assist with video and photography. She expressed uncertainty about the cost comparison between the current staff services and the new service, noting that the History Committee may need additional support beyond the contract, possibly including speakers throughout the year.

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Council Member Tyson made a motion to approve the Resolution Authorizing The City Manager To Execute An Agreement With KMVT 15 Community Media To Provide Video Services For Public Meetings, and Appropriate Comcast Franchise Fees To Cover The Expenses. Council Member Mok seconded the motion. Approved, Vote 4-1. Vice Mayor Bhateja voted in opposition.

MOTION PASSED 4-1:

AYES: Tankha, Mok, Swan, Tyson
NOES: Bhateja
ABSTAIN: None
RECUSE: None
ABSENT: None

9. STAFF REPORTS
A. City Attorney – No report
B. City Clerk Arika Miller reported that the Clerk’s Department is currently in the process of implementing electronic voting for City Council meetings.

C. Planning Director Jay Bradford provided an update on recent development applications, including a submission for one of the multifamily opportunity sites identified in the Current Housing Element—the Twin Oaks property. The report highlighted ongoing planning and building activities, emphasizing efforts to streamline project reviews, enhance public engagement, and align with state housing mandates.

Additionally, the department outlined progress on its workplan, detailing completed initiatives and upcoming priorities for the remainder of 2025. Key focus areas include fee schedule updates, code amendments, and GIS-integrated permitting improvements aimed at increasing efficiency and transparency. Looking ahead, the department will continue advancing long-term development strategies, refining application review processes, and ensuring compliance with local and state regulations to support responsible growth in Los Altos Hills.

D. Finance Director Thomas Leung shared that Malia Siulangapo has joined us as the Town’s new Account Technician. For the past 1.5 years, she’s played a key role in managing Accounts Payable as a contractor, and we’re excited to officially welcome her to the team. With her addition, the Finance Department is now fully staffed for the first time in several years—a significant step toward greater stability and continued success.

We’re also making progress in modernizing our budget process. The team is rolling out Gravity software, which will help streamline budget development and improve how we publish the budget book. Staff training is set for early March.

Looking ahead, we’ll be holding our annual budget retreat on March 5, marking the official start of the budget development process for all departments.

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February 20, 2025
On the technology front, we’re also implementing Tyler AP Automation to improve efficiency in accounts payable. Testing will start soon, and we expect to have it fully up and running by the end of the quarter.

These efforts all align with our goal of strengthening financial management, increasing efficiency, and ensuring the Town’s long-term fiscal health.

E. Public Works- Utility Engineer Manager Daniel Liang reported the following:

Heritage House Upgrade:

The Heritage House Upgrade project construction is moving forward quickly. More termite damage was discovered in the crawl space and walls. The building would need to be tented for termite treatment towards the end of the project.

Staff is making all efforts to meet the CDBG deadlines and the project schedule to open Heritage House by Fall 2025. Staff submitted the first CDBG reimbursement invoice to the County last week for $268,092, which is currently being reviewed by the County.

El Monte Fire Station Utility Undergrounding (Rule 20A):

The construction of the joint trench infrastructure was completed as of last week. The project team conducted a punch list walk-through last Friday. PG&E started their overhead to underground conversion work last week. The full conversion work by PG&E, Comcast, and AT&T is anticipated to be completed by fall of this year.
2025 Sanitary Sewer Repair and Replacement Project
The bid opening was at 2 PM today. The Town received four bids ranging from $601,580 to $1,210,694. With the engineer’s estimate of $765,000, the lowest bid is $163,420 below the engineer’s estimate. There is a bid protest period of three business days. Staff will further evaluate the bids and return to Council in March for the award of the construction contract.

F. City Manager Peter Pirnejad presented the following:

MVTV Contract:

The City Manager thanked the Council for approving the one-year MVTV contract and expressed appreciation for the staff’s dedication and exceptional work.

PalAmerican Security Services:

PalAmerican will cover the 14 government holidays with an additional 8-hour shift per day (increasing from 3 shifts to 4 on those days).

The inclusion of these 14 additional shifts will remain within the $550K budget limit.

Builder’s Remedy Response Contracts:

The Town is entering into two contracts to support efforts related to the recent builder’s remedy application on Mora Drive. These contracts will analyze affordability issues and Fire Code compliance. Each contract is expected to cost between $25K - $30K.

Emergency Training Drill:

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February 20, 2025
Town Hall was closed last Thursday for an emergency training drill involving the Town’s CERT team. The drill focused on a wildfire scenario, providing staff the opportunity to practice working together and with outside agencies to manage emergencies. Staff will hold another drill later this year.

Joint Wildfire Workshop:

Staff is planning a Joint Wildfire Workshop with the LAH County Fire District, tentatively scheduled for April 8th. The attendee list is being finalized, and a postcard with more details will be sent shortly.

Contract Management Software:

Staff is researching contract management software platforms to be implemented internally by the end of March. This will improve notifications for expiring contracts.

Newcomers Welcome Reception:

The Parks, Recreation, and Community Events Committee will host a Newcomers Welcome Reception on Sunday, March 2nd, from 1:00 to 3:00 PM at Town Hall.

This event is an opportunity for new residents to meet the City Council, connect with fellow newcomers, and learn more about the community. Light snacks and refreshments will be served. Newcomers who have moved in the past two years and haven’t received an invitation are encouraged to contact the Community Services Supervisor.

Drive-Thru Shred Event:

The Town will host its first Drive-Thru Shred event of the year on March 22nd from 8:00 to 11:00 AM. This free event allows residents to responsibly destroy confidential documents, with a limit of up to 15 standard file boxes or 15 paper bags of documents. Proof of residency will be required.

Council Communication:

The City Manager requested that Council members copy him on any questions they would like staff to address, so he can provide broader answers when necessary and ensure that responses are shared with the full Council.

10. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Hills 2000 and Friends of the Hills request for the Town of Los Altos Hills to cosponsor Vines & Wines 2025 on Sunday, October 25, 2025. Approved, Vote 5-0 B. Housing Element Amendment Ad Hoc Committee Report – moved and presented at the beginning of the Council meeting.

C. Amending the EPRC Ad Hoc Committee Appointee to Vice Mayor Bhateja Approved, Vote 5-0

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11. COUNCIL INITIATED ITEMS
A. Allow Los Altos Hills Community Fiber to install conduits from their curbside installation to Town infrastructure, to enable resilient connections to Town internet and power infrastructure in the future
Gautam Agrawal, a Los Altos Hills resident and member of LAHCF, presented a request to allow LHCF to install two conduits from the side of the road to the Town facilities at no cost to the Town. He explained that the conduits would provide future access to fiber and other equipment, which would benefit the Town by connecting it to existing underground fiber. If the installation isn't done now, the Town will incur additional costs later. Dr. Agrawal emphasized that the Town would not be required to commit to any backup power solutions at this time, as the project will rely on PG&E power. The conduits are a crucial part of an $800,000 project to improve the town's connectivity.

City Manager Peter Pirnejad highlighted that the typical process for such decisions involves a two-step approach: first, the council would determine whether the project is worth considering, and then staff would return with a detailed set of recommendations, including budget and timeline. He emphasized the need for the council to fully understand the potential implications of installing the conduit, especially if it leads to further involvement in an ISP or a community fiber project.

Dr. Pirnejad cautioned against piecemeal decisions, as it might make it harder to project the impact of future developments once the conduit is in place. He suggested that if the council chooses to proceed, staff should bring back a comprehensive proposal with all potential implications.

Vice Mayor Bhateja suggested that the current work involves installing a conduit, but it doesn't yet make anyone a subscriber to LAHCF. He clarified that the work is part of the work already planned and that permission is being sought to tie the conduit installation in with that work. By doing so, LAHCF aims to absorb all associated costs and maximize benefits for the Town. He also expressed willingness for the Town to take advantage of the opportunity, noting that it involves installing a few tubes in the ground.

Public Works Director WooJae Kim expressed that if the conduits are installed, the Town would need to accept them unless Community Fiber plans to use them for their operations in the future. If Community Fiber intends to use them, an easement agreement would be required. He pointed out that the Council would need to decide whether to accept the conduits as a dedication for the Town's use or, if they are for Community Fiber’s operations, whether an easement should be granted on town property.

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Vice Mayor Bhateja made a motion to Allow Los Altos Hills Community Fiber to install conduits from their curbside installation to Town infrastructure, to enable resilient connections to Town internet and power infrastructure in the future.

Council Member Swan provided the second.

Council Member Tyson sought clarification on the motion, emphasizing the importance of a staff analysis before directing work to be done. He expressed concern that the council was skipping a step by approving action without a full review of what it would take to connect Eaton and other components. While acknowledging time constraints due to scheduling and funding, he questioned whether there was an urgency that justified bypassing the usual process. He noted that it was unusual for a council-initiated item to go directly to action without a thorough evaluation.

Approved, Vote 4-1. Council Member Tyson voted in opposition.

MOTION PASSED 4-1:

AYES: Tankha, Bhateja, Mok, Swan
NOES: Tyson
ABSTAIN: None
RECUSE: None
ABSENT: None
Public Comments:

1. Kjell Karlsson, a Los Altos Hills resident, mentioned that good pictures were taken of the utility locations, which could help with planning.

2. Allan Epstein, a Los Altos Hills resident, expressed concerns about the congested area where the work is being done, cautioning against adding more piping. He recommended extending an existing two-inch conduit 30 feet to the road, as the area is already crowded with utilities.

3. Carol Gottlieb, a Los Altos Hills resident, noted that the boring work wouldn't impact the Heritage House's new concrete sidewalk or the planned gravel path. She pointed out that the picture shown didn't reflect the recent work done at the Heritage House, particularly the concrete paths.

Council Member Tyson provided an update on the Rule 20A Undergrounding Project.

Vice Mayor Bhateja explained that the EPRC is seeking funding for the LRAD (Long Range Acoustic Device) for emergency audible communications throughout the Town.

12. ADJOURN
The meeting adjourned at 12:09 A.M.

ITEM 5C
TOWN OF LOS ALTOS HILLS March 20, 2025
Staff Report to the City Council
SUBJECT: Waive Reading and Adopt an Ordinance amending Sections 10-1.202, 10-1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and to establish certain objective standards for said uses.

FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council waive reading and adopt an Ordinance (see Attachment 1) amending Sections 10-1.202, 10-1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and SROs and to establish certain objective standards for said uses.

DISCUSSION:

On February 20, 2025, the City Council waived reading and introduced the Ordinance by a vote of 5-0. The Ordinance is now ready for adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of this Ordinance. 2024-25 CITY COUNCIL WORK PLAN:

This is part of the 2024-25 City Council Work Plan. The adoption of the Ordinance amendments are a key outcome of the key projects/initiatives of the Housing Element Programs.

ATTACHMENTS:

1. Proposed Ordinance and Exhibit A

2. February 20, 2025, City Council Item 7A staff report

3. February 3, 2025, Planning Commission meeting agenda

4. January 15, 2025, Planning Commission meeting agenda

5. January 14, 2025, Environmental Design and Protection Committee meeting agenda

6. January 7, 2025, Environmental Design and Protection Committee meeting agenda

7. November 14, 2024, Planning Commission meeting minutes Report prepared by: Sunny Chao, Senior Planner

Item 5C Attachment 1a
ORDINANCE ______
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE LOS ALTOS HILLS MUNICIPAL

CODE TO ADOPT REGULATIONS RELATING TO EMPLOYEE HOUSING,

FARMWORKER HOUSING, RESIDENTIAL CARE FACILITIES, SINGLE ROOM

OCCUPANCY (SRO), SUPPORTIVE HOUSING, AND TRANSITIONAL HOUSING AS

PERMITTED LAND USES IN THE R-A ZONING DISTRICT IN ACCORDANCE WITH PROGRAMS E-4, 5, 8 AND 9 OF THE LOS ALTOS HILLS 2023-2031 HOUSING

ELEMENT
WHEREAS, a severe housing crisis exists in the State of California with the demand for housing outstripping supply; and
WHEREAS, the State Legislature has enacted a number of laws relating to streamline approvals of housing development projects and to promote housing supply, growth and mobility; and
WHEREAS, the adopted and state-certified 2023-2031 Housing Element (“Housing Element”) of the Town of Los Altos Hills (“Town”) contains numerous goals, policies and programs to streamline residential development projects and promote housing opportunities and mobility, which covers, among other things, the streamlining of approval timeframes, the preparation and use of objective standards, and updating project review processes to promote housing development opportunities and in accordance with state law; and WHEREAS, specifically, the Housing Element contains Programs E-4, 5, 8 and 9 that relate to implementing certain supportive housing and related housing uses required by state law.

These programs require the Town to amend its Zoning Code to allow or continue to allow and encourage such uses. These programs require the following:
• E-4: Transitional and Supportive Housing. Pursuant to AB 2162 and AB 2988, supportive housing meeting certain criteria must be permitted by-right where residential uses are permitted. Permit transitional and supportive housing as a residential use in all zones allowing residential uses and only subject to those restrictions that apply to other residential dwellings of the same type in the same zone.

Review AB 2162 and amend Zoning Ordinance to ensure compliance. The Town will ensure compliance with all state law regarding transitional and supportive housing.

This includes ensuring transitional and supportive housing is allowed as a residential use in all zones allowing residential uses and is only subject to those restrictions that apply to other residential dwellings of the same type in the same zone. To establish additional zoning opportunities for a variety of housing types, transitional and supportive housing will be allowed, as required by state law, in the multifamily overlay zone and any future zones that will be created through Program A-1 (the multi-family rezoning program).
• E-5: Residential Care. The Town will update its code to expressly permit the development of residential care facilities (6 or fewer residents) in residential zones.

Adopt objective standards for residential care homes with 7 or more individuals in residential zones.

• E-8: Farmworker and Employee Housing. Pursuant to Health and Safety Code sections 17021.5, 17021.6, and 17021.8, define and permit employee housing in compliance with the Employee Housing Act. Revise zoning to allow farmworker housing in all agricultural zones throughout the Town.
• E-9: Single Room Occupancy (SROs). Continue to allow SROs on public and institutional land uses. Implement a code amendment to create objective standards and further encourage the development of SROs in the Town. To establish additional zoning opportunities for a variety of housing types, SROs will be allowed as an accessory use in the multifamily overlay zones, multifamily zones, and any future zones that will be created through Program A-1 [rezoning of inventory sites].

WHEREAS, to accomplish Programs E-4, 5, 8 and 9, the Town has prepared a set of amendments to LAHMC Title 10, Chapter 2 to incorporate the legislative changes identified above and as set forth in the Housing Element (collectively, the “Zoning Text Amendments”); and WHEREAS, on January 15, 2025, and February 3, 2025, the Planning Commission held duly noticed public hearings to consider the proposed Zoning Text Amendments, at which time all interested parties were provided an opportunity to give input and participate in the public process, and on February 3, 2025, pursuant to the public hearing the Planning Commission recommended that the City Council adopt the proposed Zoning Text Amendments; and WHEREAS, on February 20, 2025, the City Council held a duly noticed public hearing to consider the proposed Zoning Text Amendments, at which time all interested parties were provided an opportunity to give input and participate in the public process; and WHEREAS, the proposed Zoning Text Amendments are consistent with and support the Town of Los Altos Hills’ General Plan by helping to ensure the implementation of housing goals, programs and strategies in the 2023-2031 Housing Element, including but not limited to those with respect facilitating and encouraging supportive housing and related residential and accessory uses identified above in Programs E-4, 5, 8 and 9; and
WHEREAS, under the California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3), CEQA applies only to projects which have the potential for causing a significant effect on the environment, and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and
WHEREAS, in this case the proposed Zoning Text Amendments do not have a potential for creating a significant environmental effect as they do not create any zoning land uses, approve any development projects, or issue any entitlements, but are regulatory actions taken by the Town to implement procedural requirements only; and
WHEREAS, the proposed Zoning Text Amendments are intended to improve the Town’s application review process and codify existing practices, and to implement policies and programs consistent with State Housing Element Law, in a way that protects and promotes public safety, community welfare, and the Town’s character and aesthetic quality.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills hereby ordains as follows:

SECTION I. FINDINGS.

Based on the entirety of the record as described above, the City Council for the Town of Los Altos Hills hereby makes the following findings:

1. All of the facts and recitals above are true, correct, incorporated herein, and made a part hereof.

2. Based on the entirety of the record before it, the City Council hereby finds that this Ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3). Under CEQA Guidelines Section 15061(b)(3), CEQA applies only to projects that have the potential for causing a significant effect on the environment, and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this case, the proposed Zoning Text Amendments do not have a potential for creating a significant environmental effect as they do not create any zoning land uses, approve any development projects, or issue any entitlements, but are regulatory actions taken by the Town to implement procedural requirements only.

3. This Ordinance was prepared, introduced, and adopted in accordance with the requirements of Planning and Zoning Law (Government Code, sections 65853-65860) and meets all of the requirements thereunder.

4. This Ordinance is consistent with and supports the Town of Los Altos Hills’ General Plan by implementing housing goals, programs, and strategies in the 2023-2031 Housing Element, improving the Town’s application review process and codifying existing practices, and furthering housing development project entitlements and opportunities. The amendments proposed in the Ordinance would accomplish the program goals identified in the Housing Element and continue to implement the Town’s housing strategies in compliance with state law.

SECTION II. AMENDMENT.

Chapter 2, Title 10, of the Town of Los Altos Hills’ Municipal Code, is hereby amended to read as set forth in Exhibit A to this Ordinance, which is hereby incorporated as though set forth in full herein.

SECTION III. SEVERABILITY.

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting.

This Ordinance shall become effective thirty (30) days from and after its adoption.

INTRODUCED: ______________, 2025
PASSED: _______________, 2025
AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Kavita Tankha, Mayor
ATTEST:
_________________________
Arika Birdsong-Miller, City Clerk
APPROVED AS TO FORM:
_________________________
Steve Mattas, City Attorney

Item 5C Attachment 1b Exhibit A
EXHIBIT A: ZONING ORDINANCE

AMENDMENTS
SECTION I. Revisions to Article 2 “Definitions” of Chapter 1 of Title 10 The following new definitions are hereby added to Section 10-1.202, “Designated”, shown in their entirety below in red double underline and to be inserted in alphabetical order with other definitions. Other articles, sections, subsections, paragraphs, definitions, and texts not modified by this amendment are not included below and shall remain in full force and effect.

Employee Housing means housing as defined in Section 17008 of the California Health and Safety Code (HSC), for six or fewer employees.

Farmworker Housing means an eligible agricultural employee housing development that is maintained and operated by a qualified affordable housing organization or by a local or state public housing agency, as defined in Section 17021.8 of the California Government Code.

Residential Care Facilities means facilities which provide twenty-four (24) hour nonmedical care for seven (7) or more persons in need of personal services, protection, supervision, assistance, guidance, or training essential for sustaining the activities of daily living, or for the protection of the individual. This definition includes group homes, residential care facilities for the elderly, adult residential facilities, wards of the juvenile court, and other facilities licensed by the State of California.

Single Room Occupancy (SRO) means housing consisting of single-room dwelling units that is the primary residence of its occupant or occupants and offered monthly or longer.

Supportive Housing means housing that is operated within another residential use classification and with no limit on the length of stay, that is occupied by a target population as defined by Section 50675.14 of the California Health and Safety Code and that is linked to an on-site or off-site service that assists the supportive housing resident in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community.

Transitional Housing means buildings configured as rental housing developments within another residential use classification, but operated under program requirements that require the termination of assistance and recirculating of the assisted unit to another eligible program recipient at a predetermined future point in time that shall be no less than six (6) months from the beginning of the assistance.

SECTION II. Revisions to Article 7, “Residential-Agricultural District (R-A)” of Chapter 1 of Title 10
Section 10-1.701 “Primary uses permitted (R-A)” is hereby amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections,

paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect.
. . .

Section 10-1.701. Primary uses permitted (R-A).

The following primary uses shall be permitted in the Residential-Agricultural District and subject to the Town of Los Altos Hills’ Objective Design Standards User Guide and pursuant to the provisions of this chapter:
(a) Primary dwellings, ;
(b) Agriculture, except those uses identified as prohibited under Section 10-1.706, .; and (c) Emergency shelters, which shall operate under the following standards:
(1) An emergency shelter shall be located on property designated Institutional on the Town of Los Altos Hills Land Use Diagram;
(2) No individual may be denied emergency shelter because of the inability to pay. (3) Required parking shall be based on the number of staff to provide one space per individual but shall not exceed the parking requirements applicable to other residential or institutional uses in the same zone as set forth under Article 6 of this chapter. Parking spaces shall comply with the standards set forth under Section 10-1.601 (a)-(c). (4) The capacity of the shelter shall be limited to that required to meet community needs, as established by the most recent Town-wide homeless enumeration count; (5) The maximum number of beds shall be five (5) and length of stay shall not exceed six (6) months per individual;
(6) Each emergency shelter shall be three hundred (300) feet apart from another emergency shelter;
(7) The shelter shall be operated by a responsible, licensed social service provider with experience in managing or providing social services. The provider shall maintain one qualified on-site supervisor at all times;
(8) Exterior building light fixtures shall be shielded and downward facing, and limited to one (1) exterior light fixture per exterior doorway; and
(9) A management plan shall be submitted to the Town prior to shelter operation. The plan shall include the following content: the provision of site security during operational hours, case management procedures, length of stay, in-take requirements, facility operation standards, parking, hours of operation, services provided, and a monitoring and oversight program. (d) Employee and Farmworker Housing. These uses shall be permitted as set forth in Sections 17021, 17021.6, and 17021.8 of the California Health and Safety Code. (e)Residential care facilities shall be permitted subject to meeting applicable licensing requirements by the State of California.
(f) Transitional and Supportive Housing. Transitional and supportive housing uses shall be subject only to those requirements and restrictions that apply to the primary use classification of the RA district under which they operate.

Section 10-1.702, “Accessory uses and structures permitted (R-A)” is hereby amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect.
. . .
(i) Transitional and Supportive Housing. Transitional and supportive housing shall be permitted as defined by the California Health and Safety Code for up to six persons per parcel or lot. No exemptions from other Town ordinances and policies apply to this permitted accessory use. . . .
(h) Residential Care Facility. The use of a dwelling unit or portion thereof licensed by the State of California for 24 hour nonmedical care of up to six persons per parcel or lot, (not including the provider, provider family orstaff) in need of personal service, supervision, protection, or assistance essential for sustaining the activities of daily living. No exemptions from other Town ordinances and policies apply to this permitted accessory use.
(s) Single Room Occupancy (SRO) Uses.
(1) SRO uses shall be permitted on property designated Institutional and/or Public on the Town of Los Altos Hills Land Use Diagram.
(2) The minimum size of a unit shall be one hundred fifty (150) square feet and the maximum size shall be four hundred (400) square feet, which may include bathroom and/or kitchen facilities.
(3) The unit must contain either food preparation or sanitary facilities (and may contain both) if the SRO use consists of new construction, conversion of nonresidential space, or reconstruction. For acquisition or rehabilitation of an existing residential structure or hotel, neither food preparation nor sanitary facilities are required to be in the unit. If the SRO units do not contain sanitary facilities, the building where units are aggregated must contain sanitary facilities that are shared by tenants. If individual kitchen facilities are not provided in the unit, common kitchen facilities shall be provided with at least one kitchen per floor. (4) Each unit shall have a separate closet.
(5) Two hundred square feet of common space shall be provided per floor. (6) Laundry facilities shall be provided in a separate room at the ratio of one washer and dryer for every ten units, with at least one washer and dryer per floor. (7) A cleaning supply room or utility closet with a wash tub with hot and cold running water shall be provided on each floor of the SRO building.
(8) An SRO building with ten or more units shall have an on-site manager.

Item 5C Attachment 2
TOWN OF LOS ALTOS HILLS February 20, 2025
Staff Report to the City Council
SUBJECT: Waiver of reading and introduction of an Ordinance amending Sections 10-1.202, 10-

1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and to establish certain objective standards for said uses.

FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council conduct a public hearing, waive first reading, and introduce an Ordinance (see Attachment 1) amending Sections 10-1.202, 10-1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and SROs and to establish certain objective standards for said uses.

DISCUSSION:

The Town of Los Altos Hills’s 2023-2031 Housing Element contains goals, policies, and programs that aim to achieve the Town’s Regional Housing Needs Allocation (RHNA) obligations, to promote housing mobility, and to affirmatively further fair housing, among other considerations. In particular, the Housing Element contains “Block E” Special Housing Needs programs E-4, E-5, E8, and E-9 that relate to implementing certain supportive housing and related housing uses required by state law. These programs require the Town to amend its Zoning Ordinance to allow or continue to allow and encourage such land uses. In 2024, the Town previously adopted zoning amendments relating to emergency shelters and low-barrier navigation centers in compliance with a portion of the “Block E” programs. The action before the City Council at this meeting is to consider and introduce another Zoning Ordinance amendment to implement additional “Block E” programs for these supportive housing and related land uses.

Specifically, the following “Block E” programs are being presented with the proposed Ordinance to amend the Zoning Ordinance. This action, in accordance with the Housing Element, must be completed by Q1, 2025.
• E-4: Transitional and Supportive Housing
Program: Pursuant to AB 2162 and AB 2988, supportive housing meeting certain criteria must be permitted by-right where residential uses are permitted. Permit transitional and supportive housing as a residential use in all zones allowing residential uses and only subject to those restrictions that apply to other residential dwellings of the same type in the same zone. Review AB 2162 and amend Zoning Ordinance to ensure compliance.

The Town will ensure compliance with all state law regarding transitional and supportive housing. This includes ensuring transitional and supportive housing is allowed as a

City Council
Introduction of Housing Element E-4, E-5, E-8, and E-9 Ordinance February 20, 2025
residential use in all zones allowing residential uses and is only subject to those restrictions that apply to other residential dwellings of the same type in the same zone.

To establish additional zoning opportunities for a variety of housing types, transitional and supportive housing will be allowed, as required by state law, in the multifamily overlay zone and any future zones that will be created through Program A-1 (the multi-family rezoning program).
• E-5: Residential Care
Program: The Town will update its code to expressly permit the development of residential care facilities (6 or fewer residents) in residential zones. Adopt objective standards for residential care homes with 7 or more individuals in residential zones. • E-8: Farmworker and Employee Housing
Program: Pursuant to Health and Safety Code sections 17021.5, 17021.6, and 17021.8, define and permit employee housing in compliance with the Employee Housing Act. Revise zoning to allow farmworker housing in all agricultural zones throughout the Town. • E-9: Single Room Occupancies (SROs)
Program: Continue to allow SROs on public and institutional land uses. Implement a code amendment to create objective standards and further encourage the development of SROs in the Town.

To establish additional zoning opportunities for a variety of housing types, SROs will be allowed as an accessory use in the multifamily overlay zones, multifamily zones, and any future zones that will be created through Program A-1.

These four residential land uses do not occur often in the Town of Los Altos Hills. The Town does not have existing transitional and supportive housing, residential care facilities, and employee and farmworker housing. However, state law requires these uses be permitted by-right or to be only subject to the same standards applicable to other residential uses in the same zone, and the proposed Ordinance contains provisions that comply with state law. There are SROs throughout the town, however the Town of Los Altos Hills does not track this residential land use. The proposed Ordinance contain provisions that further define SROs that are consistent with the provisions utilized by other jurisdictions in the state and sets forth development requirements to promote sufficiency and independent living capabilities for these units to provide flexibility and opportunities for housing supply and mobility.

The proposed Ordinance contains certain objective standards, consistent with “Block E” program requirements, for the development of these four residential land uses. As transitional and supportive housing may be operated in various underlying residential uses (i.e. a duplex or an apartment complex), additional design and development standards for those uses would follow the primary residential land use in which these facilities operate. Objective design standards for residential care homes with seven or more individuals and for SROs will be added as a standalone guide referenced in the Municipal Ordinance and will be aligned with the Town’s new multi-family zone’s objective design standards, which will be further discussed at the February 26, 2025, Planning Commission meeting.

City Council
Introduction of Housing Element E-4, E-5, E-8, and E-9 Ordinance February 20, 2025
The proposed Ordinance to implement the Housing Element programs E-4, E-5, E-8, and E-9 is included as Attachment 1 with the proposed amendments shown in red double underline text in the attachment.

On November 14, 2024, and January 15, 2025, Planning Staff presented the proposed Ordinance to the Planning Commission during public study sessions, and then for a recommendation during a public hearing on February 3, 2025. On January 7, 2025, and January 14, 2025, Planning Staff presented the Ordinance to the Environmental Design Protection Committee to gather feedback during the committee meetings. On February 3, 2025, the Planning Commission conducted a public hearing and voted 5-0 to recommend the City Council to adopt the proposed Ordinance. The agendas and minutes of the foregoing meetings are included as Attachments 2-6.

CONCLUSION:

In conclusion, it is recommended that the City Council conduct a public hearing, waive first reading, and introduce an Ordinance amending the Zoning Ordinance to implement Housing Element Programs E-4, E-5, E-8, and E-9. The introduction and adoption of these Ordinance amendments will ensure compliance with California state housing laws and support the Town's efforts to increase housing opportunities for all residents.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

Staff recommends that the proposed actions are considered exempt pursuant to CEQA Guidelines Section 15061(B)(3) as the proposed Ordinance amendments have no potential to create any physical changes on the environment as they are regulatory actions taken by the Town and do not approve any projects or issue any entitlements. Subsequent projects will be separately evaluated under CEQA with respect to project-specific impacts.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of this Ordinance. 2024-25 CITY COUNCIL WORK PLAN:

This is part of the 2024-25 City Council Work Plan. The adoption of the Ordinance amendments are a key outcome of the key projects/initiatives of the Housing Element Programs.

ATTACHMENTS:

1. Redlined Municipal Ordinance Amendments

2. February 3, 2025, Planning Commission meeting agenda

3. January 15, 2025, Planning Commission meeting agenda

4. January 14, 2025, Environmental Design and Protection Committee meeting agenda

5. January 7, 2025, Environmental Design and Protection Committee meeting agenda

6. November 14, 2024, Planning Commission meeting minutes Report prepared by: Sunny Chao, Senior Planner

Planning Commission Regular Meeting Agenda February 3, 2025

TOWN OF LOS ALTOS HILLS

PLANNING COMMISSION AGENDA
REVISED 02.03.2025
REGULAR MEETING, MONDAY, FEBRUARY 3, 2025, AT 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, CA www.losaltoshills.ca.gov

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (650) 941-7222. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

Notice to Public: Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the Town website subject to Staff’s ability to post the documents before the meeting.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the Planning Secretary at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

1. If you wish to submit a public comment on agenda items in advance of the meeting, email the Planner for the project and/or the Planning Commission at [email protected]. If you choose to email your comments, indicate in the subject line “FOR PUBLIC COMMENT” and specify the agenda item number. Written comments will be posted on the City website at www.losaltoshills.ca.gov and distributed to the Commission subject to Staff’s ability to post the documents before the meeting.

2. If you wish to provide public comment during the meeting, follow this protocol: raise your hand in the Zoom application, before sharing your comment, identify yourself by name and where you reside.

3. To join from a PC, Mac, iPad, iPhone, or Android device, click this URL to join:

Videoconference Link: https://bit.ly/LAHPC-RegularMeeting Webinar ID: 899 6476 5820
Password: 609916
Public testimony will be taken at the direction of the Chair and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

ITEM #5C Attachment 3

Planning Commission Regular Meeting Agenda February 3, 2025 MONDAY, FEBRUARY 3, 2025, AT 6:00 PM

1. ROLL CALL AND PLEDGE OF ALLEGIANCE

2. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Commission on any subject not on the agenda are invited to do so now. Please note, however, that the Commission is not able to undertake extended discussion or act tonight on non-agendized items. Such items will be referred to staff or placed on the agenda for a future meeting.

3. CONSENT CALENDAR

3.1. Approval of December 5, 2024, Regular Meeting Minutes.

3.2. Approval of the January 15, 2025, Special Meeting Minutes.

4. STUDY SESSION

4.1. 13830 Page Mill Road – File #PA25-0001 – Lands of GreenApple DE LLC Study Session to review conceptual plans for the demolition of an existing single-story single-family residence and construction of a new two-story single-family residence with attached indoor recreation court. The project includes site modifications for installation of multiple golf holes for personal use. This is an informational item only to provide feedback to the applicant, no formal action will be taken.

CEQA The project is exempt from CEQA per Section 15061(B)(3) of the CEQA Guidelines
Staff: Jonathan Fox

5. PUBLIC HEARINGS
Public hearings are specially noticed items for discussion. Anyone wishing to speak regarding a public hearing should fill out a speaker card prior to the completion of the staff report and give it to staff. The order of business for public hearings is as follows:

1. Staff Presentation 4. Public Comments – 3 Minutes per person

2. Applicant Presentation – 15 Minutes 5. Applicant Response – 5 Minutes

3. Commission Questions/Clarifications 6. Commission Comments/Questions/Action If you challenge the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described below, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

Any interested party may appeal a determination of the Planning Commission to the City Council by filing a written notice of appeal with the City Clerk by 4PM within twenty-one (21) days of the decision. A nonrefundable filing fee and a deposit for services shall accompany each notice of appeal, except that any member of the Council may file such an appeal without payment of a fee.
➢ Planning Commission Ex Parte Contacts Policy Disclosure

Planning Commission Regular Meeting Agenda February 3, 2025

5.1. Ordinance to implement the Housing Element Programs E-4: Transitional and Supportive Housing, E-5: Residential Care, E-8: Farmworker and Employee Housing, and E-9: Single Room Occupancy (SROs)
Consideration and recommendation to the City Council on an Ordinance amending Sections 10-1.202, 10-1.702, and various other sections of the Los Altos Hills Municipal Code to permit the residential uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and the proposed objective design standards for these four residential uses.

CEQA The project is exempt from CEQA per Section 15061(B)(3) of the CEQA Guidelines
Staff: Sunny Chao

6. NEW BUSINESS

6.1. Discuss and direct Staff regarding Housing Element implementation Discuss and direct Staff regarding Housing Element implementation (Planning Commission discussion and direction).

Staff: Jay Bradford

7. REPORTS FROM THE COMMISSIONERS

7.1. Past City Council Meetings
• January 30, 2025 – Vice-Chair Indaco

7.2. Upcoming City Council Meeting Assignments
• February 20, 2025 – Commissioner Waschura
• March 20, 2025 – Couperus
• April 17, 2025 - Bredo

8. REPORTS ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS January 28, 2025

CANCELLED

9. COMMUNITY DEVELOPMENT DIRECTOR’S REPORT

10. ADJOURNMENT

Planning Commission Special Meeting Agenda January 15, 2025

TOWN OF LOS ALTOS HILLS

PLANNING COMMISSION AGENDA
REVISED 01.13.2025
SPECIAL MEETING, WEDNSEDAY, JANUARY 15, 2025, AT 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, CA www.losaltoshills.ca.gov

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (650) 941-7222. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

Notice to Public: Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the Town website subject to Staff’s ability to post the documents before the meeting.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the Planning Secretary at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

1. If you wish to submit a public comment on agenda items in advance of the meeting, email the Planner for the project and/or the Planning Commission at [email protected]. If you choose to email your comments, indicate in the subject line “FOR PUBLIC COMMENT” and specify the agenda item number. Written comments will be posted on the City website at www.losaltoshills.ca.gov and distributed to the Commission subject to Staff’s ability to post the documents before the meeting.

2. If you wish to provide public comment during the meeting, follow this protocol: raise your hand in the Zoom application, before sharing your comment, identify yourself by name and where you reside.

3. To join from a PC, Mac, iPad, iPhone, or Android device, click this URL to join:

Videoconference Link: https://bit.ly/SpecialMeetingPC
Webinar ID: 828 8657 6549
Password: 609916
Public testimony will be taken at the direction of the Chair and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via live- stream service at http://www.losaltoshills.ca.gov.

ITEM 5C Attachment 4

Planning Commission Special Meeting Agenda January 15, 2025 WEDNESDAY, JANUARY 15, 2025, AT 6:00 PM

1. ROLL CALL AND PLEDGE OF ALLEGIANCE

2. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Commission on any subject not on the agenda are invited to do so now. Please note, however, that the Commission is not able to undertake extended discussion or act tonight on non-agendized items. Such items will be referred to staff or placed on the agenda for a future meeting.

3. CONSENT CALENDAR

3.1. Approval of November 14th, 2024, Special Meeting Draft Minutes

4. PUBLIC HEARINGS
Public hearings are specially noticed items for discussion. Anyone wishing to speak regarding a public hearing should fill out a speaker card prior to the completion of the staff report and give it to staff. The order of business for public hearings is as follows:

1. Staff Presentation 4. Public Comments – 3 Minutes per person

2. Applicant Presentation – 15 Minutes 5. Applicant Response – 5 Minutes

3. Commission Questions/Clarifications 6. Commission Comments/Questions/Action If you challenge the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described below, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

Any interested party may appeal a determination of the Planning Commission to the City Council by filing a written notice of appeal with the City Clerk by 4PM within twenty-one (21) days of the decision. A nonrefundable filing fee and a deposit for services shall accompany each notice of appeal, except that any member of the Council may file such an appeal without payment of a fee. ➢ Planning Commission Ex Parte Contacts Policy Disclosure

4.1. 28550 Matadero Creek Lane – File #SD24-0006 – Lands of Raya Site Development Permit for a new two-story 8,879 square-foot single-family residence with attached garage, 1402 square-foot basement, new swimming pool, and associated improvements. Request for a Grading Policy Exception to exceed 4’-6” in height from grade to the lowest finished floor above.

CEQA Review: Categorical Exemption per Section 15301(I)1); 15303(a) Staff: Jonathan Fox

4.2. Ordinance to implement the Housing Element Programs E-4: Transitional and Supportive Housing, E-5: Residential Care, E-8: Farmworker and Employee Housing, and E-9: Single Room Occupancy (SROs)
Consideration and recommendation to the City Council on an Ordinance amending Sections 10-1.202, 10-1.702, and various other sections of the Los Altos Hills Municipal Code to permit the residential uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and the proposed objective design standards for these four residential uses.

CEQA The project is exempt from CEQA per Section 15061(B)(3) of the CEQA Guidelines Staff: Sunny Chao

Planning Commission Special Meeting Agenda January 15, 2025

5. NEW BUSINESS

5.1. Planning Commissioners Academy: Rates, Accommodations, and Training Opportunities Discuss and consider approving attendance at the League of California Cities Planning Commissioners Academy scheduled for March 5-7, 2025, in Santa Rosa, California.

Staff: Jay Bradford

6. REPORTS FROM THE COMMISSIONERS

6.1. Past City Council Meetings
• December 19, 2024 – Chair Patel

6.2. Upcoming City Council Meeting Assignments
• January 30, 2025 – Vice-Chair Indaco
• February 20, 2025 – Commissioner Waschura
• March 20, 2025 - Couperus

7. REPORTS ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

7.1. December 10, 2024

CANCELLED

7.2. December 17, 2024
12815 Deer Creek Lane – File #SD24-0020 – Lands of Sattar Site Development Permit for a landscape screening plan for an approved single-family residence, accessory building/workshop, recreation court, and swimming pool (SD21- 0048 - Previously Approved on January 11, 2022 and SD24-0015 – Previously Approved on August 27, 2024). APPROVED
25215 La Loma Drive – File #SD24-0026 – Lands of Khanzode Site Development Permit for a landscape screening plan for an approved addition/remodel to an existing single-family residence (SD22-0054 - Previously Approved on January 17, 2023). APPROVED

7.3. December 24, 2024

CANCELLED

7.4. December 31, 2024

CANCELLED

7.5. January 7, 2025

CANCELLED

7.6. January 14, 2025

CANCELLED

8. COMMUNITY DEVELOPMENT DIRECTOR’S REPORT

8.1. Housing Element Update

8.2. Planning Commission Meeting Schedule

9. ADJOURNMENT

DATE:

FROM:

TO:

RE:

January 10, 2025
Sunny Chao, Senior Planner
Environmental Design and Protection Committee (EDPC)
Environmental Design and Protection Committee (EDPC) Review of Draft Ordinance Amendments for Housing Element E-4: Transitional and Supportive Housing, E-5: Residential Care, E-8: Farmworker and Employee Housing, and E-9:

Single Room Occupancy (SROs) Programs and Objective Design Standards (ODS) Further review, discuss, and provide direction and feedback on an Ordinance amending Sections 10-1.202, 10-1.702, and various other sections of the Los Altos Hills Municipal Code to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and the development of Los Altos Hills’ objective design standards for residential care facilities with seven or more residents and SROs.

Attachments: 1. Draft Redlined Municipal Ordinance Amendments

2. Association of Bay Area Governments (ABAG)’s Objective Design Standards Guide created by Opticos Design, Inc.

Objective Design Standards Handbook for Residential and Mixed-Used Projects

3. Town of Los Gatos’ Objective Design Standards
Objective-Design-Standards

4. City of Piedmont’s Multi-Family Zone Objective Design Standards Attach B LWC_Piedmont_SB2_MODS 10 5 2022 Published.pdf

5. City of Concord’s Objective Design Standards
2023-City-of-Concord-Objective-Design-Standards

6. Town of Los Altos Hills’ Objective Design Standards Outline

7. Objective Design Standards examples

TOWN OF LOS ALTOS HILLS

MEMORANDUM
ITEM 5C Attachment 5

Attachment 1
For Environmental Protection and Design Committee (EDPC) Meeting Purposes Only- This document is intended to provide an overview of the zoning amendments for the implementation of Housing Element Programs E-4, 5, 8 and 9, to be discussed at the EDPC meeting on January 7, 2025. Amendments are subject to further edits and revisions for formal recommendation and adoption.

DRAFT ZONING AMENDMENTS
SECTION I. Revisions to Article 2 “Definitions” of Chapter 1 of Title 10 The following new definitions are hereby added to Section 10-1.202, “Designated”, shown in their entirety below in red double underline and to be inserted in alphabetical order with other definitions. Other articles, sections, subsections, paragraphs, definitions, and texts not modified by this amendment are not included below and shall remain in full force and effect.

Employee Housing means housing as defined in Section 17008 of the California Health and Safety Code (HSC), for six or fewer employees.

Farmworker Housing means an eligible agricultural employee housing development that is maintained and operated by a qualified affordable housing organization or by a local or state public housing agency, as defined in Section 17021.8 of the California Government Code.

Residential Care Facilities means facilities which provide twenty-four (24) hour nonmedical care for seven (7) or more persons in need of personal services, protection, supervision, assistance, guidance, or training essential for sustaining the activities of daily living, or for the protection of the individual. This definition includes group homes, residential care facilities for the elderly, adult residential facilities, wards of the juvenile court, and other facilities licensed by the State of California.

Single Room Occupancy (SRO) means housing consisting of single-room dwelling units that is the primary residence of its occupant or occupants and offered monthly or longer.

Supportive Housing means housing that is operated within another residential use classification and with no limit on the length of stay, that is occupied by a target population as defined by Section 50675.14 of the California Health and Safety Code and that is linked to an on-site or off-site service that assists the supportive housing resident in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community.

Transitional Housing means buildings configured as rental housing developments within another residential use classification, but operated under program requirements that require the termination of assistance and recirculating of the assisted unit to another eligible program recipient at a predetermined future point in time that shall be no less than six (6) months from the beginning of the assistance.

SECTION II. Revisions to Article 7, “Residential-Agricultural District (R-A)” of Chapter 1 of Title 10
Section 10-1.701 “Primary uses permitted (R-A)” is hereby amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections,

paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect.
. . .

Section 10-1.701. Primary uses permitted (R-A).

The following primary uses shall be permitted in the Residential-Agricultural District:
(a) Primary dwellings, ;
(b) Agriculture, except those uses identified as prohibited under Section 10-1.706, .; and (c) Emergency shelters, which shall operate under the following standards:
(1) An emergency shelter shall be located on property designated Institutional on the Town of Los Altos Hills Land Use Diagram;
(2) No individual may be denied emergency shelter because of the inability to pay. (3) Required parking shall be based on the number of staff to provide one space per individual but shall not exceed the parking requirements applicable to other residential or institutional uses in the same zone as set forth under Article 6 of this chapter. Parking spaces shall comply with the standards set forth under Section 10-1.601 (a)-(c). (4) The capacity of the shelter shall be limited to that required to meet community needs, as established by the most recent Town-wide homeless enumeration count; (5) The maximum number of beds shall be five (5) and length of stay shall not exceed six (6) months per individual;
(6) Each emergency shelter shall be three hundred (300) feet apart from another emergency shelter;
(7) The shelter shall be operated by a responsible, licensed social service provider with experience in managing or providing social services. The provider shall maintain one qualified on-site supervisor at all times;
(8) Exterior building light fixtures shall be shielded and downward facing, and limited to one (1) exterior light fixture per exterior doorway; and
(9) A management plan shall be submitted to the Town prior to shelter operation. The plan shall include the following content: the provision of site security during operational hours, case management procedures, length of stay, in-take requirements, facility operation standards, parking, hours of operation, services provided, and a monitoring and oversight program. (d) Transitional and Supportive Housing. Transitional and supportive housing uses shall be subject only to those requirements and restrictions that apply to the primary use classification of the R-A district under which they operate.
(e) Employee and Farmworker Housing. These uses shall be permitted as set forth in Sections 17021 and 17021.8 of the California Health and Safety Code. (f) Residential care facilities shall be permitted subject to meeting applicable licensing requirements by the State of California.
[Applicable objective design standards for residential care facilities serving seven or more persons can be referenced in the Los Altos Hills’ Objective Design Standards User Guide]

Section 10-1.702, “Accessory uses and structures permitted (R-A)” is hereby amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect.
. . .
(i) Transitional and Supportive Housing. Transitional and supportive housing shall be permitted as defined by the California Health and Safety Code for up to six persons per parcel or lot. No exemptions from other Town ordinances and policies apply to this permitted accessory use. . . .
(h) Residential Care Facility. The use of a dwelling unit or portion thereof licensed by the State of California for 24 hour nonmedical care of up to six persons per parcel or lot, (not including the provider, provider family or staff) in need of personal service, supervision, protection, or assistance essential for sustaining the activities of daily living. No exemptions from other Town ordinances and policies apply to this permitted accessory use.
(s)Housing for employees consisting of no more than 36 beds in a group quarters or 12 units or spaces designed for use by a single family or household, as set forth in Section 17021.6 of the California Health and Safety Code.
(t) Single Room Occupancy (SRO) Uses.
(1) SRO uses shall be permitted on property designated Institutional and/or Public on the Town of Los Altos Hills Land Use Diagram.
(2) The minimum size of a unit shall be one hundred fifty (150) square feet and the maximum size shall be four hundred (400) square feet, which may include bathroom and/or kitchen facilities.
(3) The unit must contain either food preparation or sanitary facilities (and may contain both) if the SRO use consists of new construction, conversion of nonresidential space, or reconstruction. For acquisition or rehabilitation of an existing residential structure or hotel, neither food preparation nor sanitary facilities are required to be in the unit. If the SRO units do not contain sanitary facilities, the building where units are aggregated must contain sanitary facilities that are shared by tenants. If individual kitchen facilities are not provided in the unit, common kitchen facilities shall be provided with at least one kitchen per floor. (4) Each unit shall have a separate closet.
(5) Two hundred square feet of common space shall be provided per floor. (6) Laundry facilities shall be provided in a separate room at the ratio of one washer and dryer for every ten units, with at least one washer and dryer per floor. (7) A cleaning supply room or utility closet with a wash tub with hot and cold running water shall be provided on each floor of the SRO building.
(8) An SRO building with ten or more units shall have an on-site manager.

[Applicable objective design standards for SROs can be referenced in the Los Altos Hills’ Objective Design Standards User Guide]

Los Altos Hills’ Objective Design Standards User Guide
Outline

1. Introduction
• Purpose and goals of the guide
• Addressing the unique characteristics of the community. • Inclusion of alternative compliance pathways.
• Incorporation and integration with historical and existing zoning ordinances and design standards (ADUs, Pathways, LUF, etc...)

2. Administrative and Enforcement Provisions
• Guidelines for consistent application of standards.
• Roles and responsibilities for staff and the public
• Process for updates and amendments
• Minimizing maintenance and revision efforts.
• Flexibility to adapt to legislative changes.
• Inclusion of alternative compliance pathways.
• Appeals processes.

3. Definitions
• Clear and concise definitions of terms and concepts.
• Separation of definitions from standards to ensure clarity.

4. General Objective Design Standards
• Common project elements applicable across zoning categories. • Common project elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards and accessibility pair with landscaping, public spaces, and street design.
• Building Design Standards: Building typologies and massing considerations. (may include Planning Commission – initiated design concerns such as lightwells, daylighting, spires, and other pending Planning Commission policies). • Architectural Detailing: Levels of specificity for design features.

Attachment 6

Los Altos Hills’ Objective Design Standards User Guide
Outline

5. Zoning Specific Objective Design Standards
Zoning Specific Standards are broken down by zoning categories. • Residential-Agricultural (R-A) [Existing]:

This district encompasses residential properties, permitting single-family homes and associated agricultural activities. Aligns with existing and proposed land uses in Housing Element Programs B-6: Accessory Dwelling Units (ADUs), B-10: Senate Bill 9 (SB 9) Housing Units and Lot Splits, E-2: Emergency Shelters, E-5: Residential Care Homes with 7 or More Individuals, and E-9: Single Room Occupancy (SROs)
Zoning Specific Project Elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards and accessibility pair with landscaping, public spaces, and street design.
• Building Design Standards: Building typologies and massing considerations. • Architectural Detailing: Levels of specificity for design features. • Residential-Agricultural 3 (R-A-3) [Example placeholders not included in final ODS]:

This district encompasses residential properties with a housing density of up to three dwelling units per acre. Aligns with proposed land uses in Housing Element Programs A-12:

Duplexes and Triplexes, E-4: Transitional and Supportive Housing, E-5: Residential Care, E-8:

Farmworker and Employee Housing Homes with 7 or More Individuals, and E-9: Single Room Occupancy (SROs).

Zoning Specific Project Elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards, and accessibility pair with landscaping, public spaces, and street design.
• Building Design Standards: Building typologies and massing considerations. • Architectural Detailing: Levels of specificity for design features. • Multi-Family Residential (MF) / Residential 20 (R-20) / Multifamily-Agricultural (M-A) [Proposed Zone and Objective Design Standards, 3 Example Titles Shown]:

This district encompasses residential properties with a housing density up to 20 dwelling units per developed acre. Aligns with proposed land uses in Housing Element Programs A-1:

Multifamily Housing, E-4: Transitional and Supportive Housing, E-5: Residential Care, E-8:

Farmworker and Employee Housing, and E-9: Single Room Occupancy (SROs).

Los Altos Hills’ Objective Design Standards User Guide
Outline

Zoning Specific Project Elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards, and accessibility pair with landscaping, public spaces, and street design.
• Building Design Standards: Building typologies and massing considerations. • Architectural Detailing: Levels of specificity for design features. • Open Space Reserve (OSR) [Existing]: This district includes areas designated for open space, conservation, and recreational purposes. Aligns with existing land uses. • Zoning Specific Project Elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards, and accessibility pair with landscaping, public spaces, and street design.
• Institutional [Example placeholders not included in final ODS]:

This zone may encompass a variety of existing institutional uses, which are already in place in Los Altos Hills, such as academic institutions, religious organizations, or maintenance facilities.

Zoning Specific Project Elements:
• Site Planning: Layout, access, and integration with surroundings. • Pedestrian Experiences, Streetscape, and Open Space: Sidewalks, pathway design standards, and accessibility pair with landscaping, public spaces, and street design.
• Building Design Standards: Building typologies and massing considerations. • Architectural Detailing: Levels of specificity for design features.

Attachment 7
Pg.1
Objective Design Standards (ODS) Examples
Parking
(Source: ABAG ODS Handbook p.106/PDF p.114)

Attachment 7
Pg.2
(Source: Town of Los Gatos ODS p.40)

Attachment 7
Pg.3
Façade Design & Articulation
(Source: Town of Los Gatos ODS p.33)

Attachment 7
Pg.4
(Source: Town of Los Gatos ODS p.46)

Attachment 7
Pg.5
Building Equipment

4.3 Building Equipment
(Source: ABAG ODS Handbook p.114/PDF p.122)
A.7. Utilities
(Source: Town of Los Gatos ODS p.40)

Attachment 7
Pg.6
Landscaping & Screening
A.8. Landscaping and Screening

8.1 At least 50 percent of the front setback area shall be landscaped.

8.2 A minimum 10-foot-wide landscape buffer shall be provided along the full length of the shared property line between multi-family or Residential Mixed-Use development and abutting residential properties. The buffer shall include the following:
a. A solid masonry wall with a six-foot height, except within a street-facing setback where walls are not permitted; and
Figure A.7.2a
b. Trees planted at a rate of at least one tree per 30 linear feet along the shared property line. Tree species shall be selected from the Town of Los Gatos Master Street Tree List and shall be a minimum 15-gallon size. (Source: Town of Los Gatos ODS p.10)

Attachment 7
Pg.7
(Source: Town of Los Gatos ODS p.41)

Attachment 7
Pg.8
Lighting
(Source: Town of Los Gatos ODS p.40)

Los Altos Hills
Environmental Design and Protection Committee
Special Meeting Agenda
Date: Tuesday, January 7, 2025, at 5pm
Location: Zoom
To participate via a computer, Join Zoom Meeting:
https://us02web.zoom.us/j/84168618321?pwd=VjdpVGRZdHc5a3h5Rk9sT2Fyd0M2dz09 Meeting ID: 841 6861 8321
Passcode: 955779
Dial-In: +1 669 900 6833 US (San Jose)
If you wish to submit a public comment during the meeting, raise your virtual hand. Before speaking, please identify yourself by name and where you reside. The Committee meeting will be live streamed on the Town’s website and via zoom using the link provided.

Committee Members: Grace Tsang (Chair), Anne Hsiao (Secretary), Peter Brown (Vice-Chair), Carol Gottlieb, Elizabeth Loinaz, Vijay Chawla
Associate Members: Kjell Karlsson, Hajime Murakami
City Council Liaison: Councilmember Kavita Tankha
Review, discuss, and provide direction and feedback on an Ordinance amending Sections 10-1.202, 10-

1.702, and various other sections of the Los Altos Hills Municipal Code to permit the following aspects of the housing element:

E-4: Transitional and Supportive Housing,
E-5: Residential Care,
E-8: Farmworker and Employee Housing, and
E-9: Single Room Occupancy (SROs) Programs and Objective Design Standards (ODS) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ View Memorandum for discussion.

Any writings or documents provided to a majority of the Environmental Design and Protection Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at Town Hall, 26379 Fremont Road, Los Altos Hills, California during normal business hours.

ITEM 5C Attachment 6

Town of Los Altos Hills
Planning Commission Special Meeting
November 14, 2024, Minutes
Zoom Meeting and Town Hall, 26379 Fremont Road, Los Altos Hills, California Teleconference Location: 1500 S Ocean Blvd #S-506, Boca Raton, FL 33432(Vice Chair Indaco)

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Chair Patel called the November 14, 2024, Planning Commission Special Meeting to order at 6:00 p.m.

Commissioner Indaco attended via Zoom
All other Commissioners attended in person.

Present: Commissioner Bredo, Commissioner Couperus, Commissioner Waschura, ViceChair Indaco, Chair Patel

Absent: None
Staff: Community Development Director Bradford, Senior Planner Chao, Associate Planner Fox, Administrative Clerk/Technician Ahumada, Administrative Clerk/Technician Brunner

2. PRESENTATIONS FROM THE FLOOR
Chair Patel opened PRESENTATIONS FROM THE FLOOR.

No presentations.

3. CONSENT CALENDAR

3.1. Approval of the September 5, 2024, Regular Meeting Draft Minutes

3.2. Approval of the September 18, 2024, Special Meeting Draft Minutes

3.3. Approval of the October 3, 2024, Regular Meeting Draft Minutes Vice-Chair Indaco pointed out that an acronym needs to be capitalized in item 3.3.

Commissioner Bredo mentioned a correction request for item 3.2 that was emailed to the Planning Department.

Chair Patel noted that he will abstain voting for the approval of item 3.3 since he was not present on October 3rd.

Chair Patel APPROVED the past meeting minutes by unanimous consent. No roll call vote was required.

MOTION MADE AND SECONDED: Chair Patel: motioned to approve September 5, 2024, Regular Meeting Draft Minutes, September 18, 2024, Special Meeting Draft Minutes, and October 3, 2024, Regular Meeting Draft Minutes.

Chair Patel noted approval of the motion by unanimous consent.

Chair Patel abstained from voting on item 3.3.

ITEM 5C Attachment 7
Approved December 5, 2024

2 Planning Commission Special Meeting November 14, 2024, Minutes

4. PUBLIC HEARINGS
Public hearings are specially noticed items for discussion. Anyone wishing to speak regarding a public hearing should fill out a speaker card prior to the completion of the staff report and give it to staff. The order of business for public hearings is as follows:

1. Staff Presentation

2. Applicant Presentation - 15 Minutes

3. Commission Questions/Clarifications

4. Public Comments - 3 Minutes per person

5. Applicant Response - 5 Minutes

6. Commission Comments/Questions/Action
If you challenge the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described below, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

Any interested party may appeal a determination of the Planning Commission to the City Council by filing a written notice of appeal with the City Clerk within twenty-two (22) days of the decision. A nonrefundable filing fee and a deposit for services shall accompany each notice of appeal, except that any member of the Council may file such an appeal without payment of a fee.
ex parte:

Commissioner Waschura listed communication related to several items on the agenda:

Residents John O’Connell and Michael Grady, Community Development Director Jay Bradford, Councilmember Lisa Schmidt, City Attorney Steve Mattas and Town Manager Peter Pirnejad.

Commissioner Bredo: Michael Grady
Vice-Chair Indaco: Michael Grady

4.1 28550 Matadero Creek Lane – File #SD24-0006 – Lands of Raya Site Development Permit for a new two-story 8,909 square-foot single-family residence with attached garage, 1402 square-foot basement, new swimming pool, and associated improvements. Request for a Grading Policy Exception to exceed 4’-6” in height from grade to the lowest finished floor above.

CEQA Review: Categorical Exemption per Section 15301(I)1); 15303(a) Staff: Jonathan Fox

A question-and-answer session between the Commission and staff ensued regarding the usage of landscape easements and if there is any precedence.

Commissioner Waschura asked if the Commission is tasked with enforcing the landscape easement and clarified regarding the provisions on height.

Vice-Chair Indaco noted an existing variance on the property and staff clarified the state of the current existing grade.

Architect Isabeau Guglielmo introduced herself and began the applicant presentation, and noted the neighborhood's general approval of the proposed development.

A question-and-answer session between the Commission and Architect Isabeau Guglielmo ensued regarding the mechanical storage area in the crawlspace.

Architect Isabeau Guglielmo addressed the Open Space Easement.

3 Planning Commission Special Meeting November 14, 2024, Minutes Commissioner Couperus asked a clarifying question regarding an illustration and Isabeau clarified.

Architect, Isabeau Guglielmo addressed the Landscape Easement.

The Commission asked clarifying questions regarding an illustration of the Landscape Easement.

Architect, Isabeau Guglielmo addressed the Conservation Easement, Sewer Easement, Setback Encroachments, and Area of Grading Policy and compliance with OSC(Open Space Committee) and EDPC's(Environmental Design & Protection Committee) concerns.

The Commission asked several clarifying questions regarding height and grading.

Staff and the Commission interpreted the Grading Policy Exception.

Vice-Chair Indaco cautioned against granting variances too liberally.

Public Comment
Carol Gotlieb, speaking on behalf of EDPC, made comments and suggestions regarding the pathway and staff clarified the location of the pathway.

Chair Patel asked the applicant for any final comments and Vice-Chair Indaco asked for more clarifications on height. Commissioner Bredo also noted a discrepancy and expressed her confusion.

Staff, the architect, and the Commission further deliberated and interpreted the height of the proposed structure and concluded that there is an error present within the proposed plans.

Chair Patel asked about the width of the eaves from the wall of the structure and Isabeau noted that that figure is not present in the plans and therefore not certain.

Commission Discussion
Commissioner Waschura commented on the clarity of the presentation but expressed his concern about the height of the mechanical room.

Commissioner Couperus agreed with Commissioner Waschura's comments and expressed concern about the length of the eaves.

Vice-Chair Indaco noted that a substantial variance is being proposed and that there is ample space for other options. She also summarized her concerns: height, size of the proposed mechanical room, affecting the Open Space Easement, plant choices, light fixtures, roof eaves, and MDA numbers as it relates to the driveway.

Commissioner Bredo did not see constraints that would make a variance necessary and echoed previous concerns.

4 Planning Commission Special Meeting November 14, 2024, Minutes Commissioner Waschura asked about the history of the exterior stairs. Associate Planner Fox suspected they were built in the 1980s or early 90s without a permit.

Vice Chair Patel noted several code violations and noted that it would require an exceptional grading variance that would encompass 30% of the home, he echoed previous concerns and noted some exceptions he would be content with.

Staff noted that the feedback from the Commission is very helpful.

Commissioner Couperus noted that the house is built to the maximum limits and therefore subject to skepticism.

Chair Patel closed discussion and feedback on Item 3.1. No motion was necessary.

5.1 A Public Presentation on the Housing Element’s Multi-Family Zone and Objective Design Standards
Review and discuss the public presentation on the Housing Element’s Multi-Family Zone and Objective Design Standards.

CEQA Review: Consider exemption pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(B)(3).

Public Presenter: John O’Connell, Los Altos Hills Resident Staff Support: Jay Bradford

Chair Patel presented Los Altos Hills resident John O' Connel and Jay Bradford, staff support.

Resident John O' Connell began his presentation.

John O'Connell concluded his presentation and Chair Patel asked for questions and comments from the commission on how to proceed.

Commissioner Couperus found the presentation to be eye-opening and insightful and recommended that the Town Council potentially consider a new path forward in regards to Muti-Family Housing.

Vice-Chair Indaco also commended the presentation and urged the Town Council to view the presentation.

Commissioner Bredo appreciated the presentation and agrees that there are discrepancies in the Towns current path toward Multi Family Housing.

5 Planning Commission Special Meeting November 14, 2024, Minutes Commissioner Waschura also commended the presentation and questioned if the Town's current plan is truly credible and that the Town should not be afraid to change course if need be.

Chair Patel stated that he would like to hear a rebuttal from an appropriate party to understand the issue from a differing perspective.

Chair Patel also noted that "MF4", from John O'Connel's presentation, is similar to Senate Bill 9 Dwelling Units which are already permitted within the town.

Chair Patel stated that he would like more insights into the economics of this issue and would appreciate a presentation from a resident or appropriate party.

A question-and-answer session ensued between Community Development Director Jay Bradford and the Commission regarding Objective Design Standards.

A question-and-answer session ensued between John O'Connell and the Commission which included the naming convention of the new approach presented and further skepticism of the current path toward Multi Family Housing.

John O'Connell stated that ultimately there is a need to understand whether there is any substance to the current plan that the Town is presenting and that his goal is not to do away entirely with the Housing Element, just to remove the "Zoning Units per Acre" aspect.

Public Comment
Resident Martha Bowden questioned the safety of these potential developments on Twin Oaks, especially in regard to landslides.

Raji Bhateja, speaking as a resident, commended John O'Connell's presentation.

Rolanda Yang, resident, expressed her concerns about affordable housing in the Town and how it may affect crime safety.

Resident, Dru Anderson, questioned the role of the Town's current consultant.

Chair Patel closed the item and called for a quick break before moving to item 6.1. 10-minute recess at 9:14 PM

6 Planning Commission Special Meeting November 14, 2024, Minutes

6.1 A Discussion of an Ordinance to implement the Housing Element Programs E-4:

Transitional and Supportive Housing, E-5: Residential Care, E-8: Farmworker and Employee Housing, and E-9: Single Room Occupancy (SROs) Review, discuss, and provide direction and feedback on an Ordinance amending Sections 10-1.202, 10-1.702, and various other sections of the Los Altos Hills Municipal Code to permit the residential uses of transitional and supportive housing, residential care, farmworker and employee housing, and single room occupancy (SROs) and the development of objective design standards for residential care facilities of seven or more residents, SROs, and multi-family zone.

CEQA The project is exempt from CEQA per Section 15061(B)(3) of the CEQA Guidelines
Staff: Sunny Chao

The meeting commenced at 9:22 PM
Senior Planner Sunny Chao began the Staff Presentation on item 6.1.

A question-and-answer session ensued between staff and the commission regarding differing zoning types and their respective objective design standards and RHNA(Regional Housing Needs Allocation).

Chair Patel suggests that the Town begin with existing Objective Design Standards and add additional ODS for SROs(Single Room Occupancy).

The question-and-answer session continued.

Commissioner Bredo appreciated the tactic of scheduling this item across several meetings to allow time for further research.

Chair Patel would appreciate data from similar municipalities for appropriate Objective Design Standards.

Senior Planner Sunny Chao asked if there are any Zoning designations that the Commission is particularly interested in learning about. Commissioner Waschura suggested research regarding MF4 and MF20 from Item 5.1.

Senior Planner Sunny Chao also asked if this presentation should be brought to the Town's committees. The Commission agreed it would be a good idea to do so.

Public Comment
Carol Gotlieb, of EDPC, noted that a property is only allowed one driveway.

Chair Patel closed discussion on item 6.1. No motion was necessary.

7 Planning Commission Special Meeting November 14, 2024, Minutes

7 REPORTS FROM THE COMMISSIONERS

7.1 7.2
Upcoming City Council Meeting Assignments
 October 21, 2024 – Commissioner Bredo
Commissioner Couperus presented at the October meeting and noted all the new appointments and the awarding of a contract to Confluence Restoration Inc.

Upcoming City Council Meeting Assignments
 November 21, 2024 – Commissioner Bredo
 December 19, 2024 – Chair Patel
 January 21, 2025 – Commissioner Indaco
Jay Bradford stated that the January Council Meeting date is likely to change.

Chair Patel confirmed the upcoming assignments.

8. REPORTS FROM PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

8.1 October 08, 2024

CANCELLED

8.2 October 15, 2024

CANCELLED

8.3 October 22, 2024

CANCELLED

8.4 October 29, 2024
12243 Tepa Way – File #SD23-0019 – Lands of Danesh & Farjad Site Development Permit for the construction of a new 8,923 square-foot two-story single-family residence with attached garage, 837 square-foot attached ADU, 1,200 square-foot swimming pool, and associated hardscape improvements. APPROVED 11523 Summit Wood – File #SD23-0047 – Lands Jahadi
Site Development Permit for a 1,172 square-foot addition to an existing 3,726 squarefoot single-story single-family residence resulting in a 4,898 square-foot single-story single-family residence; project involves construction of a 570 square-foot deck.

APPROVED

8.5 November 05, 2024

CANCELLED

8 Planning Commission Special Meeting November 14, 2024, Minutes

8.5 November 12, 2024
14160 Miranda Road – File #SD24-0010 – Lands of Seetala & Kodey Site Development Permit for a landscape screening plan for an approved addition and minor variance to an existing single-family residence (SD22-0065 - Previously Approved on February 7, 2023).

CEQA review: Categorical Exemption per Section 15304(b). APPROVED

9. COMMUNITY DEVELOPMENT DIRECTOR’S REPORT
Administrative Clerk/Technician Keren Brunner invited the commission to submit kind words for Birgitta Indaco in video form, who will receive an award from the Joint Volunteers Committee.

Director Jay Bradford informed the Commission of an upcoming Housing Forum on the 18th and a City Council Meeting on the 21st.

Director Jay Bradford requested that the January meeting be moved to the 15th. The Commission agreed.

Commissioner Waschura asked for updates on 4 previous Code Enforcement cases and presented a new one.

Director Bradford provided updates and an understanding of the current enforcement process.

Chair Patel brought up the topic of goal setting.

Commissioner Couperus brought up the 2024 Creek Mitigation project.

10. ADJOURNMENT
The public meeting was adjourned at 11:00 PM by Chair Patel.

Respectfully submitted,
Marco Ahumada
Administrative Clerk/Technician

ITEM 5D
TOWN OF LOS ALTOS HILLS March 20, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING A REQUEST FOR EXTENSION OF PLANNING AND APPEAL PERMITS AT 23691 CAMINO HERMOSO DRIVE.

FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council adopt a resolution (Attachment 1) granting:

1. The extension request for the planning permit outlined below.

DISCUSSION:

The new property owners at 23691 Camino Hermoso Drive are requesting an extension (Attachment 2) of the Planning Permit #SD18-0063 for a new residence, basement, and Accessory Dwelling Unit (ADU) that was originally approved on February 25, 2020, and the Appeal Permit #APL20-0001 that was denied on September 3, 2020. On February 25, 2020, at the fast track/site development public hearing, a previous Planning Director approved the Planning Permit #SD18- 0063. Attachment 3 provides a copy of the Fast Track Public Hearing Report. The conditions of approval are attached as Attachment 4. On March 18, 2020, property owners at 12195 Winton Way appealed Planning Commission’s decision of approving the planning. Attachment 5 provides a copy of the meeting minutes from the September 3, 2020, Planning Commission Meeting when the Planning Commission denied the appeal (#APL20-0001) of the approved Planning Permit #SD18-0063 with a vote of 5-0.

On September 3, 2020, the previous property owner applied for a Building Permit #BLD20-0378 to construct a new single-family residence with a basement and ADU. A previous Assistant Planner and corresponding departments reviewed the building permit, but the previous property owner did not revise the building permit plans to a point where it could have been issued.

For planning entitlement permits, the Town of Los Altos Hills’ Municipal Ordinance states:
Ҥ 10-2.1309 Expiration.

Every site development and zoning permit shall expire by limitation and become null and void if the work authorized by such permit has not been commenced within one calendar year or has not been completed within two years from the date of its issuance…The City Council may grant a reasonable extension of time if a written application is made after the expiration date of the permit.”
Staff recommends granting a one-year extension to allow the new property owners to update the building permit # BLD20-0378 to address the departments’ comments and to be updated to today’s Building Code. Following a year, the applicant will be required to apply for another planning permit extension.

City Council Page 2
23691 Camino Hermoso Drive
March 20, 2025
The project details are as follows:

Lands of Guo and Gao - 23691 Camino Hermoso Drive
Permit Numbers: SD18-0063 and APL20-0001
Original Expiration Date: September 3, 2021
New Expiration Date: March 20, 2026
Description: Approval for construction of a new residence with a basement and ADU delayed due to financial, pandemic, and foreclosure issues.

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

CONCLUSION:

Approve the extension of planning entitlement permit #SD18-0063 and appeal permit #APL20- 0001 for the property located at 23691 Camino Hermoso Drive, in accordance with the Town Planning Entitlement Permit Expiration policy in Title 10, Article 13, Chapter 10 of the Los Altos Hills’ Municipal Code.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

ATTACHMENTS

1. Resolution Approving Time Extension for 23691 Camino Hermoso Drive, Planning Permit #SD18-0063 and Appeal Permit #APL20-0001

2. Planning Permit #SD18-0063 and Appeal Permit #APL20-0001 Extension Request

3. February 25, 2020, Fast Track Public Hearing Report

4. Planning Permit #SD18-0063 Conditions of Approval

City Council Page 3
23691 Camino Hermoso Drive
March 20, 2025

5. September 3, 2020, Planning Commission Meeting Minutes Report prepared by: Sunny Chao, Senior Planner

Item 5D Attachment 1
RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED PLANNING PERMIT

FOR A NEW MAIN RESIDENCE, BASEMENT, AND ADU
(LANDS OF GUO AND GAO)
WHEREAS, Jason Guo and Pin Gao (“Owners”) own the property commonly known as 23691 Camino Hermoso Drive, Los Altos Hills, California (APN 182-09-033); and WHEREAS, the Planning Permit #SD18-0063 and Appeal Permit #APL20-0001 for a new main residence, basement, and ADU were approved on September 3, 2021, with reasonable conditions of approval; and
WHEREAS, the permits expired on September 3, 2021, as the Town has adopted a Planning Permit Expiration Ordinance and, pursuant thereto, sets an expiration date for site development and zoning permits at one year; and
WHEREAS, pursuant to the Planning Permit Expiration Ordinance, the City Council has the authority to grant reasonable extensions of time for site development and zoning permits that have expired; and
WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Planning Permit #SD18-0063 and Appeal Permit #APL20-0001, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of March 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

Re: 23691 Camino Hermoso Dr, Los Altos Hills, 94024
Planning Entitlements Extension & Building Permit Update for Single Family Residence and ADU:

SD18-0063, APL20-0001, BLD20-0378 = Previously approved Permits.

Hello Los Altos Hills (LAH) Community Development and City Council; 23691 Camino Hermoso Drive is a Single Family Home design with ADU project that was previously approved all the way to Building Permits which expired due to a “perfect storm” of unfortunate circumstances.

An extensive Planning, Engineering, Public Works, Fire and Building Dept plan check and public hearing process resulted in the above listed approved permits in 2021, and then the original owner incurred financial difficulties coupled with the building industry aftermath fueled by the pervasive Covid Pandemic, supply chain interruptions, building materials cost inflation, interest rate increases, resulting in foreclosure of this property by the Lender.

While the foreclosing Lender marketed the approved home for sale, the permits expired in 2023.

The new Owners, Jason and Pin, would now like to construct the originally approved design as previously approved by LAH, and hereby request to bring the plans up to Current Codes and resubmit a New Building Permit Application as a renewal of the previously approved design.

As the new Owners would like to construct the previously approved design, we request that the previous Planning Entitlements be allowed to govern the project’s resubmittal to Building / Engineering for current 2022 Building Code compliance and appropriate fees paid to LAH accordingly.

New Owner and Client info:

Mr. Jason Guo & Ms. Pin Gao
752 Charcot Av
San Jose, CA 95131
937.768.2495
[email protected]
Sincerely,
Stuart Welte
Principal Architect
EID Architects
ITEM 5D Attachment 2

Town of Los Altos Hills
Fast Track Hearing Report
Project Description: New residence with basement and pool File Number:

Address:

Owner(s):

Staff Planner:

Attendance:

SD18-0063
23691 Camino Hermoso Drive
Michael Luu
Jeremy Loh, Assistant Planner
Zachary Dahl, Planning Director
Jeremy Loh, Assistant Planner
Stuart Welte, Architect
Elizabeth Lee, Neighbor
Fun Pang Chau, Neighbor
Carol Gottlieb, Environmental Design and Protection Committee (EDPC) Kjell Karlsson, Resident
February 27, 2020
Project Issues: Two neighbors emailed and met with staff prior to the hearing to express concern over the two-story structure. An uphill neighbor is concerned about looking onto the roof of the second story element of the proposed residence and is concerned about the structure being setback only 31 '-6". The second neighbor owns property across Camino Hermoso Way, downslope from the site, and is concerned about her privacy as the proposed residence features multiple large windows facing toward the street and her property. Furthermore, the subject property has been unoccupied for the last five years and has been used as a dumping site for tree clippings/debris.

Code enforcement has been in contact with the neighbors. Light emanation from the residence will be minimized by the use of special glazing capable of being darkened. Landscape screening will be required to screen the property and reduce privacy impacts. Neighbors are concerned that the extensive slope at the front of the property will not adequately screen the second story element and privacy will still be an issue. The maximum height of the structure is less than 25 feet as measured from the basement ceiling to the ridge of the second story roof. Lowering the structure to accommodate the uphill neighbor will result in extensive excavation and export of dirt and major redesign of civil drawings and calculations. This was deemed unnecessary as the Town's maximum structure height is 27' and the two-story element is relatively small in relation to the total building footprint.

Environmental Design and Protection Committee: EDPC would like exterior lighting on the structure to be limited to 600 lumens and 3,000 kelvins as no exterior fixtures were shown. Glass garage door should feature opaque panels or be replaced with a solid garage door if possible to minimize exterior glow at night. Landscape screening should help screen the project from neighbors. across Camino Hermoso Drive. EDPC would like fencing, if any, to be deferred to ITEM 5D Attachment 3

Item 5D Attachment 4

CONDITIONS FOR A SITE DEVELOPMENT PERMIT

FOR A NEW RESIDENCE
LANDS OF LUU – 23691 Camino Hermoso Drive
FILE #SD18-0063

PLANNING DEPARTMENT

1. No other modifications to the approved plans are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes.

2. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

3. Five replacement oak trees shall be planted for 15” Valley Oak that was removed without permits. Replacement oaks shall have a minimum container size of 36” box.

4. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, staff will review the water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

5. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.

All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

6. No tree removals are approved with this site development permit. Tree removals shall be reviewed and approved as part of landscape screening plan.

7. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said

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inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

8. Roof eaves of all structures shall not encroach into the required side and rear yards. The roof eaves shall be shown on the site and civil plans in the construction drawings.

9. Exterior lighting is approved as shown on the plans. Exterior light fixtures shall not exceed a color temperature of 3,000K and emit no more than 600 lumens. Any changes to the approved lighting plan shall be approved by the Planning Department prior to installation.

All exterior lighting fixtures shall have non-transparent glass, or shall be down directed or shielded non-movable fixtures. No lighting may be placed within setbacks except two driveway or entry lights.

10. Opaque glass shall be used on the garage doors.

11. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the new residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

12. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

13. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval prior to acceptance of plans for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

14. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

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15. Fire retardant roofing (Class A) is required for all new construction.

16. All space heating and water heating systems installed in a new residence and/or detached habitable building shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

17. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

18. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

19. The property owner shall remove all Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.

20. Standard swimming pool conditions:
a. Lights shall be designed so that the source is not visible from off-site. b. Drainage outfall structures shall be constructed and located to the satisfaction of the City Engineer.
c. Equipment shall be enclosed on all four sides for noise mitigation and screening. d. Pool equipment shall be located within setbacks.

21. For swimming pools, at least one of the following safety features shall be installed to the satisfaction of the Town Building Official:
a. The pool shall be isolated from access to the residence by an enclosure (fencing). b. The pool shall be equipped with an approved safety pool cover. c. The residence shall be equipped with exit alarms on those doors providing direct access to the pool.

22. All doors providing direct access from the home to the swimming pool shall be equipped with a self-closing, self-latching device with a release mechanism placed no lower than 54 inches above the floor. The pool equipment shelter shall be completed prior to final inspection. The shelter shall be modified to include sound attenuation material on the inside and the exterior of the shelter shall utilize exterior materials and colors matching the proposed residence.

23. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to acceptance of plans for building plan check. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.

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24. As recommended by Cotton, Shires & Associates, Inc., in their report dated April 23, 2019 the applicant shall comply with the following:
a. Geotechnical Plan Review – The applicant’s geotechnical consultant shall review and approve all geotechnical aspects of the project building and grading plans (i.e., site preparation and grading, site drainage improvements and design parameters for foundations, retaining walls and driveway) to ensure that their recommendations have been properly incorporated.

The results of the plan review shall be summarized by the geotechnical consultant in a letter and submitted to the Town Engineer for review prior to acceptance of plans for building plan check.
b. Geotechnical Construction Inspection – The geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for foundations and retaining walls prior to the placement of steel and concrete.

The results of these inspections and the as-built conditions of the project shall be described by the geotechnical consultant in a letter and submitted to the Town Engineer for review prior to final inspection.

For further details on the above geotechnical requirements, please refer to the letter from Cotton, Shires & Associates, Inc., dated April 23, 2019.

ENGINEERING DEPARTMENT

25. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department two weeks prior to acceptance of plans for building plan check.

Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department prior to final inspection.

26. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

27. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department two weeks prior to acceptance of plans for building plan check. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

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28. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

29. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Camino Hermoso Drive and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box, since they have a franchise with the Town and no other hauler is allowed within the Town limits.

30. Any, and all, changes to the approved grading and drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading restriction (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

31. The driveway shall be required to be fully constructed to the satisfaction of the City Engineer, prior to final inspection.

32. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

33. All public utility services serving this property shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

34. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways, prior to final inspection and release of occupancy permits and shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

35. A permit for the septic system shall be issued by Santa Clara County Health Department prior to acceptance of plans for building plan check.

36. Conditions of Santa Clara County Health Department shall be met prior to final inspection.

37. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

FIRE DEPARTMENT

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38. An automatic residential fire sprinkler system approved by the Santa Clara County Fire Department shall be included in all portions of the residence. Three sets of plans prepared by a sprinkler contractor shall be submitted to the Santa Clara County Fire Department Fire Prevention Division (16795 Lark Avenue, Suite 200, Los Gatos, CA 95032) for review and approval. The sprinklers shall be inspected and approved by the Fire Department, prior to final inspection and occupancy of the new residence.

39. Provide an access driveway with a paved all weather surface capable of supporting apparatus weight at least 75k pounds, a minimum unobstructed width of 14 feet, vertical clearance of 13 feet 6 inches, minimum circulating radius of 36 feet outside and 23 feet inside, and a maximum slope of 15%. Installations shall conform to Fire Department Standard Details and Specifications sheet D-1.

40. Potable water supplies shall be protected from contamination cause by fire protection water supplies. The applicant and any contractors shall contact the water purveyor supplying the site of such project, and shall comply with the requirements of that purveyor. These requirements shall be incorporated into the design of any water based fire protection systems, and/or fire suppression water supply systems or storage.

41. Solar photovoltaic power systems shall be installed in accordance with Sections 605.11.1 through 605.11.4, the California Building Code and the California Electrical Code.

42. All construction shall comply with applicable provisions of the CFC Chapter 33 and Standard Detail and Specifications SI-7.

43. Approved numbers or addresses shall be placed on all new and existing buildings in such a position that it is plainly visible and legible from the street or road fronting the property.

Numbers shall be a minimum of four-inches high with a minimum stroke width of 0.5 inch (12.7 mm) and shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters.

CONDITION NUMBERS 13, 19, 20a, 21, 23, 25, 30, 31 AND 33 SHALL BE COMPLETED

AND SIGNED OFF BY THE PLANNING DEPARTMENT AND THE ENGINEERING

DEPARTMENT PRIOR TO ACCEPTANCE OF CONSTRUCTION PLANS FOR PLAN CHECK BY THE BUILDING DEPARTMENT.

Project approval may be appealed if done so in writing within 22 days of the date of the approval.

The building permit cannot be issued until the appeal period has lapsed. The applicant may submit construction plans to the Building Department after the appeal period provided the applicant has completed all conditions of approval required prior to acceptance of plans for building plan check.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period

C:\Users\schao\Documents\City Council\Permit Extensions\2025\2025.03.20 CC Building & Planning Permit Extensions\A. EX25-0002 23691 Camino Hermoso Dr\Draft v1\06. ATT 6_Conditions of Approval 2.25.2020.docx
in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date (until February 25, 2021). All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years

Approved October 1, 2020
1 Planning Commission Regular Meeting September 3, 2020 Minutes Town of Los Altos Hills
Planning Commission Regular Meeting
September 3, 2020 Minutes
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Via teleconference according to the Governor’s Executive Order N-29-20, Chair Patel called the Planning Commission meeting to order at 6:05 p.m.

Present: Commissioner Smith, Commissioner Patel, Commissioner Indaco, Chair Couperus, Commissioner Waschura
Staff: Planning Director Dahl, Assistant Planner Loh, Management Analyst Einfalt, Planning Technician Brunner

2. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Commission on any subject not on the agenda are invited to do so now. Please note, however, that the Commission is not able to undertake extended discussion or take action tonight on nonagendized items. Such items will be referred to staff or placed on the agenda for a future meeting.

No presentations from the floor.

3. APPROVAL OF MINUTES

3.1 Approval of July 2, 2020 Regular Meeting Minutes
Commissioners Waschura and Smith noted minor corrections.

MOTION MADE AND SECONDED: Commissioner Couperus moved to approve the July 2, 2020 Regular Meeting Minutes upon correction of the typos. The motion was seconded by Commissioner Smith.

AYES: Commissioner Couperus, Commissioner Smith, Commissioner Waschura, Vice-Chair Indaco, Chair Patel
NOES: None
ABSENT: None
ABSTAIN: None
MOTION: Carried 5-0

3.2 Approval of August 6, 2020 Regular Meeting Minutes
Commissioner Smith noted a minor correction.

MOTION MADE AND SECONDED: Commissioner Couperus moved to approve the July 2, 2020 Regular Meeting Minutes upon correction of the typos. The motion ITEM 5D Attachment 5

Approved October 1, 2020
2 Planning Commission Regular Meeting September 3, 2020 Minutes was seconded by Commissioner Smith.

AYES: Commissioner Couperus, Commissioner Smith, Commissioner Waschura, Vice-Chair Indaco, Chair Patel
NOES: None
ABSENT: None
ABSTAIN: None
MOTION: Carried 5-0

4. PUBLIC HEARINGS
Public hearings are specially noticed items for discussion. Anyone wishing to speak regarding a public hearing should fill out a speaker card prior to the completion of the staff report and give it to staff. The order of business for public hearings is as follows:

1. Staff Presentation 4. Public Comments - 3 Minutes per person

2. Applicant Presentation - 15 Minutes 5. Applicant Response - 5 Minutes

3. Commission Questions/Clarifications 6. Commission Comments/Questions/Action If you challenge the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described below, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

Any interested party may appeal a determination of the Planning Commission to the City Council by filing a written notice of appeal with the City Clerk within twenty-two (22) days of the decision. A nonrefundable filing fee and a deposit for services shall accompany each notice of appeal, except that any member of the Council may file such an appeal without payment of a fee.

Planning Commission Ex Parte
Commissioner Smith and Chair Patel had no ex parte contact.

Commissioner Waschura – Item 4.2, communications with Commissioner Indaco, Council Candidate Raj Reddy, and several other residents.

Commissioner Couperus – Item 4.2, communications with resident Susan Mandle and social media correspondence with other residents on Nextdoor.

Vice-Chair Indaco – Item 4.1, communications the applicant and appellant Elizabeth Lee; Item 4.2, communications with Commissioner Waschura and Environmental Design & Protection Committee (EDPC) members Carol Gottlieb, Vijay Chawla, and Peter Brown; attended the August 31, 2020 joint EDPC and Open Space meeting.

4.1 23691 Camino Hermoso Drive – File #SD20-0063 – Lands of Luu Site Development Permit for a new 5,964 sq.ft. two-story residence with 5,024 sq.ft. basement including a 999 sq.ft. accessory dwelling unit (ADU) in the basement that was approved by the Planning Department and subsequently appealed to the Planning Commission (File #APL20-0003). This appeal was originally considered by the Planning Commission on May 7, 2020.

CEQA review: Categorical Exemption per Section 15303 (a).

Project Planner: Jeremy Loh
Chair Patel opened the PUBLIC HEARING.