1 City Council Regular Meeting Agenda
July 21, 2025
Revision No. 2- Distributed on Thursday, July 17, 2025
NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF
THE LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
MONDAY, JULY 21, 2025, AT 6:00 P.M.
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.
To attend the meeting in person:
City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.
To participate in the meeting via Zoom Video Conference, please follow the instructions below:
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information.
Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.
Town of Los Altos Hills
City Council Regular Meeting Agenda
Monday, July 21, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California
2 City Council Regular Meeting Agenda
July 21, 2025
CALL TO ORDER (6:00 P.M.)
ROLL CALL
PLEDGE OF ALLEGIANCE
1. AGENDA REVIEW
2. PRESENTATIONS AND APPOINTMENTS
A. LAMV Community Foundation (Executive Director Crysta Krames and Vice President Laura Schmidt)
B. Midpeninsula Regional Open Space District - Intro to Midpen/Project Update (Board Member Yoriko Kishimoto)
C. Reappointment to the Environmental Design & Protection Committee (EDPC) - Elizabeth Loinaz (Staff: A. Miller)
3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.
4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR
INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)
5. CONSENT CALENDAR
A. Approval of the Regular City Council Meeting Minutes May 15, 2025 (Staff: A.
Miller)
B. Approval of the Adjourned Regular Meeting Minutes June 18, 2025 at 5 PM (Staff:
A. Miller)
3 City Council Regular Meeting Agenda
July 21, 2025
C. Approval of the Special Meeting Minutes June 18, 2025 at 6 PM (Staff: A. Miller) D. Approval of the Special Meeting Minutes June 20, 2025 (Staff: A. Miller) E. Approval of the Regular Adjourned Meeting Minutes June 24, 2025 (Staff: A.
Miller)
F. Vacating Appointment to the Los Altos Hills Emergency Preparedness and Response Committee - Jim Basiji (Staff: A. Miller)
G. Resolution Accepting an Open Space Easement at 26875 Nina Place (Lands of Bowers) File #ER22-0007 (Staff: J. Bradford)
H. Resolution Granting the Request for Extensions of the Expiration Dates for Various Building Permits. (Staff: J. Bradford)
I. Resolution Granting Request for Extension of the Expiration Date for a Site Development Permit for the Construction of a New Addition and ADU, Lands of Rajwar; 26880 Ortega Drive, Permit(EX25-0004, SD22-0006) (Staff: J. Bradford)
J. Resolution Granting Request for Extension of the Expiration Date for a Site Development Permit for the Construction of a New Residence, Lands Of Xie; 14735 Saltamontes Way (SD23-0004, EX25-0005) (Staff: J. Bradford) K. Resolution Accepting The Los Altos Hills Three-Year Information Technology Strategic Plan FY26-28 (Staff: C. Einfalt)
L. Authorization for the History Committee to Publicize and Host the Fall Presentation on September 21, 2025 (Staff: C. Einfalt)
M. Vacating Appointment to the Los Altos Hills Technology Committee - Lew Jamison (Staff: A. Miller)
6. ONGOING BUSINESS
A. Resolution Authorizing the City Manager to Enter into a One-Year Agreement with Victoria Bebee for Emergency Management Consultant Services Not to Exceed $140,000 (Staff: C. Einfalt)
4 City Council Regular Meeting Agenda
July 21, 2025
7. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosure
A. Consideration of an Ordinance Making Amendments to Article 8 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code related to the Water Efficient Landscape Ordinance; Town of Los Altos Hills; File #MCA25-0002. Waiver of reading and Introduction of an ordinance to amend the Town’s Water Efficient Landscape Ordinance (WELO) to decrease the current Water Conservation Factor, and to increase the landscape deposit to an amount which the City Council deems necessary. (Staff: J. Bradford)
8. NEW BUSINESS
9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report from the Los Altos Hills Community Fire District (Staff: J. Logan)
10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning Director
D. Administrative Services Director
E. Public Works Director
F. City Manager
11. COUNCIL INITIATED ITEMS
A. Create an Ad Hoc Committee to engage with the administration of Foothill College to facilitate the development of multi-family campus housing (Vice Mayor Bhateja)
12. ADJOURN
This meeting will be adjourned in memory of Former Mayor John Harpootlian.
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.
5 City Council Regular Meeting Agenda
July 21, 2025
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.
The Council may take action on any agendized matter in any manner deemed appropriate by Council.
Presentation to Los Altos Hills Council
LAMVCF Your Foundation Update
What is the Ready
Together Coalition?
The Ready Together Coalition is a regional
collaboration convened by LAMVCF, bringing
together nonprofits, faith-based groups,
public agencies, and community leaders to
build a stronger, more connected disaster
response and preparedness network.
Our Focus
Ready Together Coalition seeks to
strengthen collaboration through shared
updates, strategic discussion, and clear
next steps of support for each other.
Key partners include:
• Resilient Los Altos
• LDS Church EMS volunteers
• Hidden Villa
• Local civic organizations like LAH
County Fire District, and Los Altos City
official Pete Dailey.
RLA’s Progress
• CERT Teams (RLA) manages
neighborhood volunteers trained
in emergency response, search &
rescue, first aid, and disaster
assessments.
• Ham Radio Operators: Critical
communications during
outages— linking neighborhoods
to emergency services and family.
Fiscally sponsored by LAMVCF since 2014
Bravo! LAHCFD
We are proud to highlight Los
Altos Hills’ leadership, including
your recent Emergency
Operations exercises, CERT
engagement, and community
preparedness workshops on storm
readiness and wildfire mitigation.
Community Engagement
Spring Fling & Oktoberfest
LAMVCF hosts key community-building events that
foster connection and civic engagement:
• Spring Fling brings together residents for an
afternoon of family-friendly activities, promoting local readiness initiatives.
• Oktoberfest at Lincoln Park With festive food, a
German band, and shared celebration, this familyfriendly event brings neighbors, nonprofits, and local leaders together. Oktoberfest spotlights the impact of
our 18 fiscally sponsored projects that make up the
Local Impact Collective.
Local Impact Collective
We offer back-end support, fiscal sponsorship, and grant opportunities to help local changemakers implement projects with measurable impact.
A few more LAH projects include:
• MVLA Service League of Boys (SLOBs) for parents and sons to initiate and promote educational and charitable endeavors that foster community. • GreenTown Los Altos works to protect and enhance the environment of Los Altos & Los Altos Hills through community engagement, education, and advocacy while contributing to and leveraging regional environmental efforts. • Los Altos Forward works to support a downtown that’s a place with wonderful public spaces citizens go to have fun, socialize, and see their neighbors.
Next Steps & Opportunities
for Los Altos Hills with Us
• Continue supporting community participation in the
Ready Together Coalition.
• Identify local champions who can bridge
neighborhood readiness efforts.
• Potential to collaborate on grant applications
targeting mitigation infrastructure and outreach to
vulnerable groups.
• Working with Victoria on LAH Teen Cert efforts
The Foundation
at Work
Community Impact Areas
Closing
Los Altos Hills has shown incredible
leadership in fostering community resilience,
and LAMVCF is proud to be your partner in
this effort.
By continuing to collaborate across LAMVCF,
the Town Council, LAHCF partners, Resilient
Los Altos, Hidden Villa, and LDS Church EMS
volunteers—we can build a community that
is not only better prepared but stronger and
more connected year-round.
Celebrating
our 34th Year of
The Foundation’s
COLLECTIVE IMPACT.
Presentation to Los Altos Hills Council – LAMVCF
Ready Together Coalition Update
Date: July 21, 2025
Presented by: Crysta Krames, Executive Director, Los Altos Mountain View Community Foundation
Introduction: Good evening, Mayor and Councilmembers, Thank you for the opportunity to provide a brief update on LAMVCF’s Ready Together Coalition and our continued partnership and efforts with the Town of Los Altos Hills. I’m Crysta Krames, Executive Director of LAMVCF, and I’m proud to share how we are strengthening local disaster resilience through community collaboration.
What is the Ready Together Coalition?
The Ready Together Coalition is a regional collaboration convened by LAMVCF, bringing together nonprofits, faith-based groups, public agencies, and community leaders to build a stronger, more connected disaster response and preparedness network.
Our focus is action, coordination, and impact—ensuring all community members, especially the most vulnerable, have the resources and support they need during emergencies. Key partners include Resilient Los Altos, LDS Church EMS volunteers, Hidden Villa and local civic organizations like LAH County Fire District and Los Altos City official Pete Dailey.
Recent Progress:
● Meetings are focused on strengthening coordination, communication clarity and addressing resource gaps.
● We are proud to highlight Los Altos Hills’ leadership, including your recent Emergency Operations exercises, CERT engagement, and community preparedness workshops on storm readiness and wildfire mitigation.
Current Priorities:
● Grants & Resources:
○ Promoting funding opportunities like FEMA’s Safeguarding Tomorrow Loan Fund and Valley Water resilience grants.
○ Focused on directing resources toward vulnerable populations, including seniors, non-English speakers, and individuals with access and functional needs (AFN).
● Local Impact:
○ We are identifying neighborhood-level leaders and supporting grassroots projects through our Local Impact Collective model to strengthen hyper-local preparedness.
Local Impact Collective: LAMVCF’s Local Impact Collective supports grassroots leaders and neighborhood-scale projects that address local priorities, including disaster preparedness, environmental resilience, and community well-being.
● We offer back-end support, fiscal sponsorship, and grant opportunities to help local changemakers implement projects with measurable impact. ● Current projects include Resilient Los Altos (RLA), neighborhood wildfire education campaigns, emergency communication planning, and readiness resources for vulnerable groups in Los Altos Hills.
Community Engagement – Spring Fling & Oktoberfest:
● LAMVCF hosts key community-building events that foster connection and civic engagement:
○ Spring Fling brings together residents for an afternoon of family-friendly activities, promoting local readiness initiatives.
○ Oktoberfest at Lincoln Park is an annual celebration that combines community fun with support for local nonprofits and neighborhood preparedness projects.
Planning is well underway for this year’s event, with sponsorship opportunities soon to be announced.
Foundation at Work – Broader Impact: Beyond Ready Together, LAMVCF serves as a catalyst for community impact across Los Altos, Los Altos Hills, and Mountain View. In FY24 we:
● Distributed $3.4 million in grants, with 43% of this funding focused on our three core communities.
● Manage 47 Donor-Advised Funds and 36 Community Funds, serving as a platform for philanthropy.
● Funded 211 local organizations and engaged 260 community members through leadership-led conversations and community initiatives.
Our mission is to accelerate civic participation, drive community connection and impact, and nurture a culture of giving—ensuring resources stay close to home and address local needs.
Next Steps & Opportunities for LAH with us:
● Continue supporting community participation in the Ready Together Coalition. ● Identify local champions who can bridge neighborhood readiness efforts. ● Potential to collaborate on grant applications targeting mitigation infrastructure and outreach to vulnerable groups.
● Support the LAH Teen Cert effort as needed.
Closing:
Los Altos Hills has shown incredible leadership in fostering community resilience, and LAMVCF is proud to be your partner in this effort. By continuing to collaborate across LAMVCF, the Town Council, LAHCF partners, Resilient Los Altos, Hidden Villa, and LDS Church EMS volunteers—we can build a community that is not only better prepared but stronger and more connected year-round.
Thank you for your time and commitment to local preparedness. I’m happy to answer any questions.
ITEM 2C
TOWN OF LOS ALTOS HILLS
MEMORANDUM
DATE: July 21, 2025
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Peter Pirnejad, City Manager
RE: Reappointment to the Los Altos Hills Environmental Design & Protection Committee (EDPC)
Attached for your review and consideration is an application submitted by the following individual for reappointment to the Los Altos Hills Environmental Design & Protection Committee (EDPC):
• Elizabeth Loinaz
Elizabeth Loinaz’ term will begin in August 2025 and end in August 2029.
Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of eight (8) members. With this reappointment, the Committee would have seven (7) members and one (1) vacancy.
Elizabeth Loinaz
Town of Los Altos Hills | Generated 7/10/2025 @ 7:36 pm by OnBoardGOV - Powered by ClerkBase Status
Name Elizabeth Loinaz
Application Date 7/10/2025
Expiration Date 7/10/2027
Status Received
Board Vacancies Status
Environmental Design & Protection Committee 1 Pending
Basic Information
Name
Elizabeth Loinaz
Contact Information
Address
Los Altos Hills, CA 94022
Yes, I am a resident
Yes
Email
Are you a Registered Voter
Yes
Number of Years Town Resident
12 How many meetings have you attended of the Committee / Commission for which you are applying? current committee member
Please describe your involvement in community activities, civic services, and volunteer organizations.
I have been a member of the Environmental Design and Protection Committee these past 4 years and enjoy the work our committee does.
What skills and / or attributes will you bring to the Committee / Commission you are applying for? My background in Landscape Architecture and as a California Naturalist have been helpful in our committee's discussions.
What particular area of responsibility on this Committee / Commission interests you? I am interested in maintaining the semi-rural character of our Town, and in sustainable and ecologically-positive landscapes.
Education Background and Professional Activities
Software Development, Project Management, Landscape Architecture, California Naturalist Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.
I have enjoyed the multiple initiatives that our committee has been involved with, particularly those that promote our local sense of place, support our local ecosystems and use sustainable water practices in our landscapes.
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions? If Yes, please explain.
No
Are you aware of any issues now or proposed that might require you to recuse yourself? If Yes, please explain No
Membership on standing Committees / Commissions often entails meetings throughout the year, and most Committees / Commissions meet at least once monthly. Can you be available for these meetings? Yes
Please let us know how you heard about the Town's Committees and Membership Application.
Other
Generated 7/10/2025 @ 7:36 pm
ITEM 2CAttachment 1
However, I do not see a copy of this correspondence in the hard-copy meeting packet as published and that I picked up over the week-end (i.e. I would have expected to see it as a supplement to Agenda item 6.1) nor do I see it in the electronic version of the meeting Agenda packet as published on the Town’s website.
Could you please make sure a copy of this correspondence is added to the electronic version of the Agenda for the 10 July Planning Commission Meeting (e.g. as a supplement to item 6.1) as well as have a hard-copy print-out on the dais at the time of the meeting for Commissioners to have at hand as is customary for public correspondence addressed to Commissioners but arriving after the meeting packet has been distributed.
I don’t want there to be any question of “This item is not on the agenda and therefore it cannot be substantively discussed or acted upon at this meeting”.
Many thanks!
Jitze Couperus
Bcc Chair and Vice-Chair Planning Commission
Yes amending the housing element which will result in much more public debate and engagement including but not limited to the Land Use Element and the revisiting of the opportunity sites.
The original HE process was going to conclude in January but the HEA will be much more involved and the Revisiting of the Opportunity Sites adds more complexity so in short the process has changed substantially.
The details you speak to will be covered in the HEA. PC Meeting of July 10 will continue the conversation.
Peter Pirnejad, ICMA-CM
City Manager
Town of Los Altos Hills
[email protected]
From: Michael Grady
Sent: Tuesday, July 1, 2025 9:43 PM
To: Peter Pirnejad <[email protected]>
Cc: City Council <[email protected]>; Michael Grady Subject: Question re your latest “Weekly” newsletter
Mr. Pirnejad,
I’m puzzled by the description of the Council’s decision on the HE in your latest weekly newsletter. What is this “revisit the HE Amendment process through a structured Council and public review process” which you wrote in the third bullet point (which I’ve copied below for ease of reference)? It is my recollection that the Council directed the HE be amended to rezone only lots 4-6 of Twin Oaks. I don’t recall any direction to “revisit of the Housing Element Amendment process”. . . Please
explain.
May 2025:
·The Housing Element Ad Hoc Committee was dissolved.
·Council directed staff to consider alternative housing sites without disrupting the January 31st HCD deadline, signaling a future study session on site alternatives.
·Staff was also directed to revisit the Housing Element Amendment process through a structured Council and public review process. ·
Michael Grady
Sent from my iPhone
ITEM 4A
TOWN OF LOS ALTOS HILLS July 21, 2025
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR MAY 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:
Review and accept the Treasurer’s Report for May 2025.
BACKGROUND:
California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.
DISCUSSION:
The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.
ENVIRONMENTAL REVIEW:
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN:
The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2024-25.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENT:
1. Treasurer’s Report for May 2025.
Name Beginning
Balance Total Total Ending Balance
as of 4/30/2025 Receipts (+) Disbursements (-) as of 5/31/2025 CASH ACCOUNTS:
Cash on hand & Petty Cash 1,002.00 - - 1,002.00
Wells Fargo Bank 5,189,228.58 1,632,628.54 1,242,005.64 5,579,851.48 Total: 5,190,230.58 1,632,628.54 1,242,005.64 5,580,853.48 INVESTMENT ACCOUNTS:
Local Agency Investment Fund (LAIF) - per Par Value 2,165,804.76 - - 2,165,804.76 CAMP Portfolio - per Market Value 22,818,832.06 (129,144.99) - 22,689,687.07 PARS 115 Trust Pension - per Market Value - Restricted 1,271,284.32 32,651.36 - 1,303,935.68 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 164,657.34 508.25 - 165,165.59 Total: 26,420,578.48 (95,985.38) - 26,324,593.10
TOTAL CASH & INVESTMENTS ACCOUNTS 31,610,809.06 1,536,643.16 1,242,005.64 31,905,446.58
DEPOSIT LIABILITIES
Building Dept Deposits (3,935,688.47) 57,528.45 33,245.00 (3,911,405.02) CASH & INVESTMENTS ACCOUNT BALANCE:
Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2024 (Decrease) as of 4/30/2025 Increase (DR) Decrease (CR) as of 5/31/2025 11 General Fund General Fund 21,212,442.38 1,605,663.91 22,818,106.29 102,658.26 941,073.49 21,979,691.06 16 Parks & Rec - In Lieu Fee Special Revenue 450,296.44 7,300.36 457,596.80 - - 457,596.80 19 ARPA - AMERICAN
RESCUE PLAN ACT
Special Revenue
813,105.06 - 813,105.06 - - 813,105.06
21 COPS FUND Special Revenue (188,328.86) 190,394.11 2,065.25 - - 2,065.25 71 SPECIAL DONATIONS Special Revenue 34,472.90 - 34,472.90 - - 34,472.90 46 STREET CIP Streets Capital Projects (41,114.00) (314,332.90) (355,446.90) 326.00 - (355,120.90) 41 GENERAL CIP FUND Other Capital Projects 977,885.87 (1,318,098.54) (340,212.67) 17,450.20 162,785.84 (485,548.31) 42 PATHWAYS CIP Other Capital Projects 790,708.48 71,498.17 862,206.65 - 602.50 861,604.15 43 WESTWIND BARN CIP Other Capital Projects 230,335.22 43,697.99 274,033.21 - 23,650.00 250,383.21 45 DRAINAGE CIP Other Capital Projects 630,563.73 (110,632.20) 519,931.53 - - 519,931.53 48 SEWER FUND CIP Enterprise-Sewer 4,492,471.14 (721,481.85) 3,770,989.29 - - 3,770,989.29 51 SEWER FUND Enterprise-Sewer 2,161,921.25 (37,818.63) 2,124,102.62 - 83,947.92 2,040,154.70 31 SEWER ASSESSMENT D Fiduciary 318,213.34 (41,134.91) 277,078.43 508.25 79.54 277,507.14 61 GENERAL SERVICE FUNInternal Service Fund 835,460.07 (481,029.47) 354,430.60 406,495.24 525,970.86 234,954.98 32,718,433.02 (1,105,973.96) 31,610,809.06 527,437.95 1,738,110.15 30,401,786.86 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the independent audit is completed
Monthly Treasurer's Report
FY 2024-25
Month of May (Unaudited)
Pursuant to California Government Code Section 41004
TOTAL CASH & INVESTMENTS ACCOUNT
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENTS REPORT FOR APRIL 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Receive the April 2025 Disbursements Report.
BACKGROUND:
The Disbursements Report is submitted to the City Council for transparency (Attachment 1).
DISCUSSION:
The table below summarizes Accounts Payable and payroll disbursements. 917,056.59 Total Accounts Payable Disbursements
324,949.05 Total Payroll Disbursements
1,242,005.64 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.
ITEM 4B Staff Report
Staff Report to City Council Page 2
Disbursements Report May 2025
July 21, 2025
ENVIRONMENTAL REVIEW:
The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024-25 CITY COUNCIL WORK PLAN:
The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024-25.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
1. April 2025 Disbursements Report by Vendor.
Amounts Vendors Description
250,073.41 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 5.2.25
Payroll: $91,629.73
Payroll Taxes: $26,816.1
Payroll Date: 5.16.25
Payroll: $93,820.47
Payroll Taxes: $27,507.60
Bank Adjustments/Fees = $10,229.51
74,875.64 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
221,319.00 SANTA CLARA COUNTY SHERIFF'S DEPT Services for May 2025 (Monthly Sheriff Services) 103,176.83 THE FORD STORE MORGAN HILL INC. 2024 FORD F-450SD 4X4 truck purchase 53,428.68 PALAMERICAN SECURITY Residential Patrol Services 49,473.52 REDWOOD PUBLIC LAW, LLP
Legal services (housing element, labor & employment,
general counsel)
46,231.62 KIA MOTORS FINANCE 2022 KIA NIRO EV purchase
42,418.60 MissionSquare 401A and 457 retirement contributions 41,000.00 SERGIO RODRIGUEZ Food for Town Picnic
36,796.75 WEST BAY SANITARY DISTRICT Sewer Maintenance
27,596.75 SHARED AGENCY RISK POOL Q4 Worker's Compensation 23,650.00 OLYMPIA FOOTING LLC Upper 70x135 Arena construction work 16,000.00 VICTORIA BEBEE
Emergency Management EOC, Operations Plan,
Volunteer Programs
15,950.20 CALIFORNIA DEPT. OF TAX & FEE ADMINISTRATION Bucket truck replacement tax 13,853.67 CSG CONSULTANTS INC Building plan review and contract services 13,651.00 MARY KEAR Picnic canopies, tables, chairs
13,552.00 4LEAF, INC Permit Technician - Madeline Guzules 12,425.00 EATON AND ASSOCIATES Monthly IT Managed Services 10,908.17 VICTORIA DYE EQUESTRIAN, LLC Spring break camp and equestrian services 1,066,380.84 Total Page 30 of 336
7/11/2025 6:37:52 PM Page 1 of 14
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payable Dates 5/1/2025 - 5/31/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00A2 05/16/2025 Madeline Guzules 011-3200-6199 13,552.00 Vendor 4LEAF01 - 4LEAF, INC Total: 13,552.00
Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN I… 8465 05/05/2025 Our Town Quarterly Newslett…011-1300-6304 6,250.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 6,250.00 Vendor: ALLBAY01 - ALL BAY ENVIRONMENTAL
ALL BAY ENVIRONMENTAL #TH-2505-08AL 05/28/2025 ASBESTOS INSSPECTION&LEAD…041-6900-6199 1,850.00 Vendor ALLBAY01 - ALL BAY ENVIRONMENTAL Total: 1,850.00 Vendor: AMAZON30353 - AMAZON
AMAZON 1CQQ-XR7H-Y4QQ 05/15/2025 OFFICE SUPPLIES 2/20/25 061-1480-6301 31.64 AMAZON 1FTK-HRDC-DHCN 05/15/2025 KITCHEN SUPPLIES 3/11/25 061-1480-6398 -83.37 AMAZON 1MRW-X63M-9KKG 05/15/2025 OFFICE SUPPLIES 2/27/25 061-1480-6398 165.62 AMAZON 1PFN-GRPQ-79X3 05/15/2025 KITCHEN SUPLIES 3/25/25 061-1480-6398 96.96 AMAZON 1XML-F9HP-C664 05/15/2025 OVER THE COUNTER MEDICAL…061-1480-6398 253.87 AMAZON 1Y37-Q7PH-PGJQ 05/15/2025 OFFICE SUPPLIES 4/2/25 061-1480-6301 33.81 Vendor AMAZON30353 - AMAZON Total: 498.53
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 394831 05/07/2025 Twice Per Month Pest Control 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: ARELLANO94022 - ARELLANO, OSWALDO
ARELLANO, OSWALDO 5.13.25 05/15/2025 DOT PHYSICAL EXAM 5/6/25 061-4300-6398 152.00 Vendor ARELLANO94022 - ARELLANO, OSWALDO Total: 152.00
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X05102025 05/02/2025 MONTHLY CHARGES 3/3/25-4… 061-1480-6362 1,423.01 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,423.01
Vendor: AT&T PO9011 - AT&T
AT&T 000023448147 05/10/2025 PURISSIMA/ELENA PUMP STA… 051-4800-6362 30.42 AT&T 000023448150 05/10/2025 ALTERNATE EOC - FIRE STATI… 061-1480-6362 92.65 AT&T 000023448151 05/10/2025 HERITAGE HOUSE ALARM 4/1… 061-1480-6362 32.44 AT&T 000023448152 05/10/2025 26379 FREMONT ROAD 4/10-… 061-1480-6362 1,075.64 AT&T 000023448153 05/10/2025 26379 FREMONT ROAD - CH… 061-1480-6362 31.92 AT&T 000023448154 05/10/2025 WWB FIRE ALARM LINE 4/10-… 011-5300-6362 62.29 AT&T 000023448155 05/10/2025 HERITAGE HOUSE DSL SVC 4/… 061-1480-6362 63.32 AT&T 000023448156 05/10/2025 26379 FREMONT ROAD 4/10-… 061-1480-6362 341.49 AT&T 000023448157 05/10/2025 HERITAGE HOUSE OES NEW P… 061-1480-6362 62.29 AT&T 000023448158 05/10/2025 12863 LA CRESTA EOC HAM R… 061-1480-6362 34.41 AT&T 000023448159 05/10/2025 28002 PURISSIMA RD - SANIT… 061-1480-6362 32.44 AT&T 000023448160 05/10/2025 27400 PURISSIMA RD - CORP … 061-1480-6362 63.32 AT&T 000023448630 05/10/2025 O'KEEFE LN AT NORMANDY LN…061-1480-6362 33.94 Vendor AT&T PO9011 - AT&T Total: 1,956.57
Vendor: BASKIN01 - BASKIN ROBBINS
BASKIN ROBBINS 5.15.25 05/28/2025 ICE CREAM & TOPPINGS-TOW… 011-4120-6361 2,550.00 Vendor BASKIN01 - BASKIN ROBBINS Total: 2,550.00
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.
BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 011-4740-6125 2,500.00 BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 011-4740-6125 1,750.00 BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 011-4740-6125 450.00 BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 011-5100-6122 850.00 BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 011-5300-6122 1,750.00
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 2 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount BAYSCAPE MANAGEMENT, IN… 42047 05/01/2025 Landscape Maintenance Svcs… 061-1480-6122 1,250.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 8,550.00 Vendor: LATTIN01 - BILL LATTIN
BILL LATTIN 4.29.25 05/15/2025 UPGRADES TO LOS ALTOS HIL… 011-1200-6199 488.76 Vendor LATTIN01 - BILL LATTIN Total: 488.76
Vendor: BUTTERFLY95219 - BUTTERFLY-EXPRESS
BUTTERFLY-EXPRESS 5.5.2025 05/08/2025 TRACkLESS TRAIN-TOWN PICN…011-4120-6361 1,010.00 Vendor BUTTERFLY95219 - BUTTERFLY-EXPRESS Total: 1,010.00 Vendor: CACONTROLLER - CA STATE CONTROLLERS OFFICE
CA STATE CONTROLLERS OFFI… 5.7.2025 05/08/2025 DETAILED LIST OF WARRANTS… 011-1400-6203 150.00 Vendor CACONTROLLER - CA STATE CONTROLLERS OFFICE Total: 150.00 Vendor: CADOTAX92507 - CALIFORNIA DEPT. OF TAX & FEE ADMINISTRATION CALIFORNIA DEPT. OF TAX & F…CIP410101 05/15/2025 CIP410101-BUCKET TRUCK RE… 041-6910-6616 15,950.20 Vendor CADOTAX92507 - CALIFORNIA DEPT. OF TAX & FEE ADMINISTRATION Total: 15,950.20 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.
CALIFORNIA WATER SERVICE … 1865744444 5.20.25 05/20/2025 W EDITH AVE/W FREMONT RD…011-5100-6364 404.23 CALIFORNIA WATER SERVICE … 8540713534 5.20.25 05/20/2025 W. EDITH AVE/W FREMONT R… 011-5100-6364 89.39 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 493.62 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …104724269 05/15/2025 SMALL TOOL FUEL 4/9/25 - 5/… 061-4300-6342 184.84 CHEVRON AND TEXACO CARD …104724269 05/15/2025 FLEET FUEL 4/9/25 - 5/2/25 061-4400-6342 371.50 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 556.34 Vendor: CINTAS45263 - CINTAS
CINTAS 5269524701 05/09/2025 Tax 011-5300-6398 2.54
CINTAS 5269524701 05/09/2025 TRIPLE ANTIBIOTIC MED 011-5300-6398 5.13 CINTAS 5269524701 05/09/2025 HARD SURFACE DISINFEC SVC 011-5300-6398 7.15 CINTAS 5269524701 05/09/2025 BURN RELIEF PACKET/ 6 PK 011-5300-6398 15.59 CINTAS 5269524705 05/09/2025 Tax 061-1480-6398 1.59
CINTAS 5269524705 05/09/2025 TRIPLE ANTIBIOTIC OINT SM 061-1480-6398 10.30 CINTAS 5269524705 05/09/2025 HARD SURFACE DISINFEC SVC 061-1480-6398 7.15 Vendor CINTAS45263 - CINTAS Total: 49.45
Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4229114294 05/19/2025 UNIFORMS & HOUSEKEEPING …061-1480-6123 244.06 CINTAS CORPORATION 4229114294 05/19/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4229858414 05/08/2025 UNIFORMS & HOUSEKEEPING …061-1480-6123 181.54 CINTAS CORPORATION 4229858414 05/08/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 5269524702 05/09/2025 Tax 061-4300-6399 1.96 CINTAS CORPORATION 5269524702 05/09/2025 First aid supplies 061-4300-6399 23.49 CINTAS CORPORATION 5269524703 05/09/2025 ANTISEPTIC WIPES SMALL 011-5100-6399 6.54 CINTAS CORPORATION 5269524703 05/09/2025 Tax 011-5100-6399 1.25 CINTAS CORPORATION 5269524703 05/09/2025 HARD SURFACE DISINFEC SVC 011-5100-6399 7.15 CINTAS CORPORATION 4230591414 05/15/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 240.84 CINTAS CORPORATION 4230591414 05/15/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4231331094 05/22/2025 UNIFORMS & HOUSEKEEPING …061-1480-6123 183.25 CINTAS CORPORATION 4231331094 05/22/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4231989305 05/29/2025 UNIFORMS & HOUSEKEEPING …061-1480-6123 180.84 CINTAS CORPORATION 4231989305 05/29/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,817.67 Vendor: MORGANHILL01 - CITY OF MORGAN HILL,
CITY OF MORGAN HILL, 2025-105 05/28/2025 Attendees: Emina Mahic 061-1480-6309 1,500.00 Vendor MORGANHILL01 - CITY OF MORGAN HILL, Total: 1,500.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 239444644 05/01/2025 CLNET MONTHLY SVCS 5/1/25 061-1480-6310 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0017176 5.3.25 05/03/2025 8155200160017176 CABLE&I… 061-1480-6310 258.66
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 3 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount COMCAST 0016749 5.27.25 05/17/2025 CABLE & INTERNET SERVICES … 061-1480-6310 411.64 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 670.30
Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.
CORELOGIC INFORMATION SO…30782013 05/31/2025 RQ2 Flat Fee Limited Package 011-3100-6313 109.27 CORELOGIC INFORMATION SO…30782013 05/31/2025 RQ2 Flat Fee Limited Package 011-3200-6313 109.28 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 218.55 Vendor: CORODATA90084 - CORODATA SHREDDING INC.
CORODATA SHREDDING INC. DN 1519517 05/13/2025 Digital Services Package 061-1480-6323 4.95 CORODATA SHREDDING INC. DN 1519517 05/13/2025 Environmental Fee 061-1480-6323 7.96 CORODATA SHREDDING INC. DN 1519517 05/13/2025 1-21 Gallon Console (24"tall)&…061-1480-6323 13.70 CORODATA SHREDDING INC. DN 1519517 05/13/2025 Minimum Service Ticket Amo… 061-1480-6323 44.90 CORODATA SHREDDING INC. DN 1519517 05/13/2025 Environmental Fee 061-1480-6323 7.96 CORODATA SHREDDING INC. DN 1519517 05/13/2025 BILL BY HOUR DRIVE TIME - 061-1480-6323 175.00 CORODATA SHREDDING INC. DN 1519517 05/13/2025 SERVICE HOURS 061-1480-6323 700.00 CORODATA SHREDDING INC. DN 1524065 05/15/2025 Minimum Service Ticket Amo… 061-1480-6323 44.90 CORODATA SHREDDING INC. DN 1524065 05/15/2025 Environmental Fee 061-1480-6323 7.96 CORODATA SHREDDING INC. DN 1524065 05/15/2025 Digital Services Package 061-1480-6323 4.95 CORODATA SHREDDING INC. DN 1524065 05/15/2025 1 21 Gallon Console (24" tall) 061-1480-6323 13.70 CORODATA SHREDDING INC. DN 1528607 05/31/2025 1 21 Gallon Console (24" tall) … 061-1480-6323 71.75 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 1,097.73 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.
COTTON SHIRES & ASSOC, INC. 425155 05/01/2025 3/2025 ADMIN FEE GEO TECH… 011-0000-2301 302.75 COTTON SHIRES & ASSOC, INC. 425155 05/01/2025 3/2025 BILLABLE GEO TECH S… 011-0000-2301 3,027.50 COTTON SHIRES & ASSOC, INC. 425155 05/01/2025 3/2025 RECOG ADMIN FEE G… 011-0000-4685 -302.75 COTTON SHIRES & ASSOC, INC. 425155 05/01/2025 3/2025 PASSTHRU REV GEO T… 011-3100-4707 -3,027.50 COTTON SHIRES & ASSOC, INC. 425155 05/01/2025 3/2025 PASSTHRU EXP GEO T… 011-3100-6178 3,027.50 COTTON SHIRES & ASSOC, INC. 525024 05/05/2025 5/2025 ADMIN FEE GEO TECH… 011-0000-2301 384.73 COTTON SHIRES & ASSOC, INC. 525024 05/05/2025 5/2025 BILLABLE GEO TECH-S… 011-0000-2301 3,847.25 COTTON SHIRES & ASSOC, INC. 525024 05/05/2025 5/2025 RECOG ADMIN FEE G… 011-0000-4685 -384.73 COTTON SHIRES & ASSOC, INC. 525024 05/05/2025 5/2025 PASSTHRU REV GEO T… 011-3100-4707 -3,847.25 COTTON SHIRES & ASSOC, INC. 525024 05/05/2025 5/2025 PASSTHRU EXP GEO T… 011-3100-6178 3,847.25 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 6,874.75 Vendor: SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF SANTA CLARA - D… IN1346188 05/15/2025 STATE CERS NEXTGEN SERVICE…011-3300-6138 27.00 COUNTY OF SANTA CLARA - D… IN1346188 05/15/2025 STATE HAZARDOUS MATERIAL…011-3300-6138 67.00 COUNTY OF SANTA CLARA - D… IN1346188 05/15/2025 HAZMAT STORAGE & HMBP F… 011-3300-6138 584.00 Vendor SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH Total: 678.00 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC B250539 05/01/2025 building plan review 4/1/2025 …011-3200-6114 7,792.42 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 BILLABLE CONTRACT S…011-0000-2301 507.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 BILLABLE CONTRACT S…011-0000-2301 295.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 BILLABLE CONTRACT S…011-0000-2301 67.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 BILLABLE CONTRACT S…011-0000-2301 945.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-2301 94.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 ADMIN FEE CONTRACT…011-0000-2301 104.63 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 ADMIN FEE CONTRACT…011-0000-2301 50.70 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 BILLABLE CONTRACT S…011-0000-2301 1,046.25 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 ADMIN FEE CONTRACT…011-0000-2301 6.75 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 ADMIN FEE CONTRACT…011-0000-2301 29.55 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-4685 -94.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-4685 -104.63 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-4685 -29.55 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-4685 -6.75 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 RECOG ADMIN FEE C… 011-0000-4685 -50.70 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU REV CONT… 011-3100-4703 -945.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU REV CONT… 011-3100-4703 -1,046.25 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU REV CONT… 011-3100-4703 -67.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU REV CONT… 011-3100-4703 -507.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU REV CONT… 011-3100-4703 -295.50
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 4 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU EXP CONT… 011-3100-6175 945.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU EXP CONT… 011-3100-6175 507.00 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU EXP CONT… 011-3100-6175 295.50 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU EXP CONT… 011-3100-6175 1,046.25 CSG CONSULTANTS INC 61245 05/09/2025 3/2025 PASSTHRU EXP CONT… 011-3100-6175 67.50 CSG CONSULTANTS INC 61341 05/12/2025 GHG REPORT MAR-29 TO APR… 011-3200-6199 3,200.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 13,853.67
Vendor: DEGREE01 - DEGREE HVAC, INC.
DEGREE HVAC, INC. 39895 05/20/2025 Tax 061-1480-6118 164.25 DEGREE HVAC, INC. 39895 05/20/2025 Commercial Truck Charge 061-1480-6118 50.00 DEGREE HVAC, INC. 39895 05/20/2025 COUNCIL CHAMBERS-AC NOT… 061-1480-6118 440.00 DEGREE HVAC, INC. 39895 05/20/2025 R-22 Refrigerant 061-1480-6118 1,800.00 Vendor DEGREE01 - DEGREE HVAC, INC. Total: 2,454.25
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.
DIAMOND QUALITY PRINTING …41948 05/05/2025 5.5 X 8.5 full color two sided o…011-4120-6361 733.00 DIAMOND QUALITY PRINTING …41948 05/05/2025 Postage 011-4120-6361 786.15 DIAMOND QUALITY PRINTING …41948 05/05/2025 noca, sort, address, tray & del …011-4120-6361 441.00 DIAMOND QUALITY PRINTING …41948 05/05/2025 Tax 011-4120-6361 68.72 DIAMOND QUALITY PRINTING …41948 05/05/2025 computer time 011-4120-6361 25.00 DIAMOND QUALITY PRINTING …41948 05/05/2025 list work 011-4120-6361 35.00 DIAMOND QUALITY PRINTING …INV0000165 05/15/2025 Tax 011-4120-6361 11.72 DIAMOND QUALITY PRINTING …INV0000165 05/15/2025 multiple cover up stickers for … 011-4120-6361 125.00 DIAMOND QUALITY PRINTING …41998 05/30/2025 Tax 011-4120-6361 11.72 DIAMOND QUALITY PRINTING …41998 05/30/2025 multiple cover up stickers for … 011-4120-6361 125.00 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 2,362.31 Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2025-20 05/31/2025 2/26-4/30/25 CONSULTANTS … 011-3100-6111 1,150.00 DKG CONSULTANTS, LLC 2025-54 05/31/2025 CDD Staff Meetings, Plan Revi… 011-3100-6111 7,870.56 DKG CONSULTANTS, LLC 2025-54 05/31/2025 CDD Staff Meetings, Plan Revi… 041-6900-6199 582.53 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 9,603.09 Vendor: McCAULEY01 - DONALD McCAULEY
DONALD McCAULEY EP25-0038 05/15/2025 E001B ENCROACHMENT PERF… 011-0000-2301 181.00 DONALD McCAULEY EP25-0038 05/15/2025 E001B ENCROACHMENT PERF… 011-0000-2303 2,000.00 Vendor McCAULEY01 - DONALD McCAULEY Total: 2,181.00
Vendor: DREAM95206 - DREAM ENTERTAINMENT
DREAM ENTERTAINMENT 5.27.25 05/28/2025 360 PHOTO BOOTH, DJ SOUND…011-4120-6361 3,150.00 Vendor DREAM95206 - DREAM ENTERTAINMENT Total: 3,150.00 Vendor: EAGLE94043 - EAGLE AWARDS
EAGLE AWARDS 9502 05/14/2025 Tax 011-4120-6361 5.48
EAGLE AWARDS 9502 05/14/2025 Labor: Labor Labor 011-4120-6361 40.00 EAGLE AWARDS 9502 05/14/2025 Sublimation: Sublimation 3" X… 011-4120-6361 60.00 Vendor EAGLE94043 - EAGLE AWARDS Total: 105.48
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 91904 05/20/2025 Monthly IT Managed Services 061-1480-6111 12,425.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 12,425.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Little League 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Multipurpose Room 011-5100-6123 200.00 ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Westwind Barn 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Parks & Recreation Building 061-1480-6123 275.00 ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Los Altos City Hall - JANITORIA…061-1480-6123 1,950.00 ECAPITAL COMMERCIAL FINA… 117169 05/19/2025 Corporation Yard 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 117203 05/15/2025 SCOTT MULTIFOLD TOWEL W… 061-1480-6123 149.07 ECAPITAL COMMERCIAL FINA… 117203 05/15/2025 Case 2-ply Toilet Tissue 061-1480-6123 83.82 ECAPITAL COMMERCIAL FINA… 117203 05/15/2025 8 SOFPULL 1-PLY REG CAP CT… 061-1480-6123 321.00 ECAPITAL COMMERCIAL FINA… 117203 05/15/2025 ENVISION 2PLY BATH TIS JUM… 061-1480-6123 210.78 ECAPITAL COMMERCIAL FINA… 117264 05/29/2025 Date completed 5/29 Provided…061-1480-6123 345.00
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 5 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ECAPITAL COMMERCIAL FINA… 117263 05/31/2025 Supplies delivered 5/28 8 SPL… 061-1480-6123 55.20 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 4,904.87 Vendor: ECS92506 - ECS IMAGING, INC.
ECS IMAGING, INC. 19713 05/23/2025 ECS Turnkey Install, Configurat…061-1480-6208 1,575.00 Vendor ECS92506 - ECS IMAGING, INC. Total: 1,575.00
Vendor: PETTY03 - ELIZABETH VIAJAR
ELIZABETH VIAJAR 05.07.2025 05/08/2025 SAFEWAY SNACK - COUNCIL … 011-1100-6308 44.04 ELIZABETH VIAJAR 05.07.2025 05/08/2025 AMERICAN ITALIAN DELI A MI… 011-1200-6308 24.44 ELIZABETH VIAJAR 05.07.2025 05/08/2025 PARKING CITY CLERK TRAININ… 011-1300-6308 36.00 ELIZABETH VIAJAR 05.07.2025 05/08/2025 MILEAGE OT OF OFFICE MEET… 011-1400-6307 30.76 ELIZABETH VIAJAR 05.07.2025 05/08/2025 UBER FARE-2025 CSMFO CON… 011-1400-6308 51.52 ELIZABETH VIAJAR 05.07.2025 05/08/2025 SAFEWAY SNACKS PLANNING … 011-3110-6308 93.19 ELIZABETH VIAJAR 05.07.2025 05/08/2025 FEDEX-AGENDA PACKET M A… 011-3110-6398 72.35 ELIZABETH VIAJAR 05.07.2025 05/08/2025 FEDEX & MILEAGE-BNY CHECK…031-0100-6303 73.10 ELIZABETH VIAJAR 05.07.2025 05/08/2025 FEDEX & MILEAGE-BNY CHECK…031-0100-6307 6.44 ELIZABETH VIAJAR 05.07.2025 05/08/2025 UPS STORE LIVE SCN REIMB P… 061-1480-6332 94.00 ELIZABETH VIAJAR 05.07.2025 05/08/2025 PARK&MAIL EXPRESS-LIVE SC… 061-1480-6332 84.00 ELIZABETH VIAJAR 05.07.2025 05/08/2025 POLICE DPT COMMUNITY COL…061-1480-6332 74.00 ELIZABETH VIAJAR 05.07.2025 05/08/2025 ISHA DIAGNOSTIC-LIVE SCAN … 061-1480-6332 74.00 Vendor PETTY03 - ELIZABETH VIAJAR Total: 757.84
Vendor: EOA94612 - EOA, INC.
EOA, INC. LAH001-0325 05/08/2025 3/31/2025 ADMIN FEE CONT… 011-0000-2301 85.68 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 ADMIN FEE CONT… 011-0000-2301 323.80 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 BILLABLE CONTRA… 011-0000-2301 856.75 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 BILLABLE CONTRA… 011-0000-2301 3,238.00 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 RECOG ADMIN FEE…011-0000-4685 -323.80 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 RECOG ADMIN FEE…011-0000-4685 -85.68 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 PASSTHRU REV CO… 011-3300-4705 -3,238.00 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 PASSTHRU REV CO… 011-3300-4705 -856.75 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 PASSTHRU EXP CO… 011-3300-6179 856.75 EOA, INC. LAH001-0325 05/08/2025 3/31/2025 PASSTHRU EXP CO… 011-3300-6179 3,238.00 EOA, INC. LAH001-0425 05/22/2025 4/2025 BILLABLE CVONTRACT …011-0000-2301 1,990.25 EOA, INC. LAH001-0425 05/22/2025 4/2025 BILLABLE CONTRACT S…011-0000-2301 430.50 EOA, INC. LAH001-0425 05/22/2025 4/2025 ADMIN FEE CONTRACT…011-0000-2301 43.05 EOA, INC. LAH001-0425 05/22/2025 4/2025 ADMIN FEE CONTRAC… 011-0000-2301 199.03 EOA, INC. LAH001-0425 05/22/2025 4/2025 RECOG ADMIN FEE C… 011-0000-4685 -43.05 EOA, INC. LAH001-0425 05/22/2025 4/2025 RECOG ADMIN FEE C… 011-0000-4685 -199.03 EOA, INC. LAH001-0425 05/22/2025 4/2025 PASSTHRU REV CONT… 011-3300-4705 -430.50 EOA, INC. LAH001-0425 05/22/2025 4/2025 PASSTHRU REV CONT… 011-3300-4705 -1,990.25 EOA, INC. LAH001-0425 05/22/2025 4/2025 PASSTHRU EXP CONT… 011-3300-6179 430.50 EOA, INC. LAH001-0425 05/22/2025 4/2025 PASSTHRU EXP CONT… 011-3300-6179 1,990.25 Vendor EOA94612 - EOA, INC. Total: 6,515.50
Vendor: ADT01 - EVERON
EVERON 158797120 05/22/2025 Services Provided (06/01/25 0…061-1480-6118 169.71 Vendor ADT01 - EVERON Total: 169.71
Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9500772208 05/08/2025 TRASH BAG,55 TO 60 GAL,BLA…011-5100-6398 239.55 GRAINGER 9500772208 05/08/2025 Tax 061-4300-6123 25.60
GRAINGER 9500772208 05/08/2025 TRASH BAGS,20 TO 30 GAL,CL… 061-4300-6123 41.18 GRAINGER 9501972450 05/09/2025 PET WASTE BAG,8 oz., PK20 … 011-5100-6398 111.73 GRAINGER 9501972450 05/09/2025 Tax 011-5100-6398 10.19
GRAINGER 9515334747 05/21/2025 Captured Invoice from GRAIN… 011-3300-6399 114.52 Vendor GRAINGER60038 - GRAINGER Total: 542.77
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0008109703 05/01/2025 Invoice #0008022756 SERVICE…011-1200-6398 1,320.33 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 1,320.33
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 6 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC
HAPPILY EVER LAUGHTER PAR…5.5.2025 05/08/2025 TOWN PICNIC ENTERTAINME… 011-4120-6361 675.00 Vendor HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC Total: 675.00 Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 2770668 05/15/2025 REPLACEMENT GRILL FOR CO… 061-4300-6398 44.15 HOME DEPOT CREDIT SERVICES 340168 05/15/2025 TOOLS FOR CORP YARD 4/1/25 061-4300-6398 166.16 HOME DEPOT CREDIT SERVICES 5555227 05/15/2025 PATHWAY TROPHY SUPPLEIS 4…011-4120-6361 71.15 HOME DEPOT CREDIT SERVICES 8229190 05/15/2025 TOOLS FOR CORP YARD 4/23/… 061-4300-6614 424.50 HOME DEPOT CREDIT SERVICES 8611127 05/15/2025 CORP YARD TOOLS 4/23/25 061-4300-6614 206.25 HOME DEPOT CREDIT SERVICES 893548 05/15/2025 REPLACEMENT GRILL FOR CO… 061-4300-6398 515.60 HOME DEPOT CREDIT SERVICES 7020830 05/28/2025 CORP YARD SUPPLIES 061-4300-6399 234.25 HOME DEPOT CREDIT SERVICES 7484652 05/28/2025 40V MAX XGT BRUSHLESS CO… 061-4300-6317 249.90 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 1,911.96 Vendor: IWORQ01 - IWORQ SYSTEMS INC
IWORQ SYSTEMS INC 212173 05/21/2025 Citizen Engagement Package-… 011-3300-6313 4,291.67 Vendor IWORQ01 - IWORQ SYSTEMS INC Total: 4,291.67
Vendor: PRYOANALYSIS01 - JARED SHANE LAUDERDALE
JARED SHANE LAUDERDALE 4008 05/01/2025 Teams meeting with Clair, Car… 011-0000-2301 255.00 JARED SHANE LAUDERDALE 4008 05/01/2025 Teams meeting with Clair, Car… 011-0000-2301 255.00 Vendor PRYOANALYSIS01 - JARED SHANE LAUDERDALE Total: 510.00 Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC #11450 05/28/2025 REMOVE A FALLEN TREE AND … 011-4740-6124 7,000.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 7,000.00
Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2022 KIA NIRO EV-VIN#KNDC… 05/15/2025 2022 KIA NIRO EV VIN#KNDCC…061-4400-6506 46,231.62 Vendor KIA02 - KIA MOTORS FINANCE Total: 46,231.62
Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING I… 90429 05/28/2025 CIVIAL DESIGN ENGINEER 5/2… 042-6900-6206 602.50 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: 602.50 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 33796 /1 05/13/2025 CORP YARD SUPPLIES 5/13/25 011-5100-6122 93.91 LOS ALTOS HARDWARE INC 33843 /1 05/14/2025 Vinegar for spray 061-4300-6122 59.86 LOS ALTOS HARDWARE INC 33272/1 05/15/2025 SINGLE CUT KEY 4/11/25 061-4300-6398 9.00 LOS ALTOS HARDWARE INC 33329/1 05/15/2025 TOOLS FOR CORP YARD 4/14/… 061-4300-6398 241.71 LOS ALTOS HARDWARE INC 33341/1 05/15/2025 TOWN HALL LIGHT BULBS 4/1… 061-1480-6118 130.91 LOS ALTOS HARDWARE INC 33378/1 05/15/2025 ALL PURPOSE SCREW FOR CO… 061-4300-6398 7.08 LOS ALTOS HARDWARE INC 334068/1 05/15/2025 MARKING SPRAY 4/21/25 011-3300-6398 70.90 LOS ALTOS HARDWARE INC 33858 /1 05/15/2025 PADLOCK STL 4PIN KD VRTCLR…061-4300-6399 185.50 LOS ALTOS HARDWARE INC 34074/1 05/29/2025 1-1/2 90DEG SxS Ell 5/29/25 061-4300-6398 44.09 LOS ALTOS HARDWARE INC 34088 /1 05/30/2025 20" WHT SHELF BRACKET 061-1480-6118 41.94 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 884.90 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 72691 05/08/2025 DISPLAY 3X8 BIKE N FULL COL… 011-3300-6312 508.00 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 508.00
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM #456 05/21/2025 PATHWAY RUN/WALK EVENT… 011-4120-6361 603.75 Vendor TAAM01 - MALCOLM TAAM Total: 603.75
Vendor: KEAR94306 - MARY KEAR
MARY KEAR 5.5.2025 05/08/2025 PICNIC CANOPIES, TABLES, CH… 011-4120-6361 13,651.00 Vendor KEAR94306 - MARY KEAR Total: 13,651.00
Vendor: MERIDIAN94303 - MERIDIAN I.D.
MERIDIAN I.D. 4042 05/08/2025 40 THE SELVA UMBRELLA 5/3… 011-4600-6398 1,008.16 MERIDIAN I.D. 4043 05/08/2025 PATHWAY 2025 680 PIECES 5/…011-4600-6398 7,950.78 MERIDIAN I.D. 4051 05/15/2025 REFLECTIVE SLAP BRACELETS … 041-6900-6399 393.57 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 9,352.51
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 7 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.
METRO MOBILE COMMUNICA…49591 05/19/2025 MetroNet VHF Repeater Servi… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 5.14.25 05/28/2025 05957300 0001 5.14.25 DENT… 061-0000-2233 6,111.72 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 6,111.72 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 5257 05/13/2025 Update Picnic Mailer 011-1000-6207 200.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 200.00
Vendor: MISSION02 - MISSION VALLEY FORD
MISSION VALLEY FORD 01-808 05/22/2025 Tax 061-4400-6117 30.85 MISSION VALLEY FORD 01-808 05/22/2025 KT OIL,5 GAL SUPER UDT2 (SI… 061-4400-6117 329.06 MISSION VALLEY FORD 01-859 05/30/2025 Tax 061-4400-6117 22.05 MISSION VALLEY FORD 01-859 05/30/2025 Inbound Freight & other belt J…061-4400-6117 26.75 MISSION VALLEY FORD 01-859 05/30/2025 OTH BELT 061-4400-6117 208.45 Vendor MISSION02 - MISSION VALLEY FORD Total: 617.16
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100276 5.16.25 05/28/2025 PLAN 100276 401A CONTRUB… 061-0000-2204 3,094.62 MissionSquare PLAN 100276 5.30.25 05/28/2025 PLAN 100276 5.30.25 401 ER … 061-0000-2204 3,094.62 MissionSquare PLAN 100316 5.16.25 05/28/2025 PLAN 100316 5.16.25 061-0000-2204 7,872.40 MissionSquare PLAN 100316 5.30.25 05/28/2025 PLAN 100316 5.30.25 40E-40… 061-0000-2204 7,859.53 MissionSquare PLAN 304465 5.16.25 05/28/2025 ICMA 457 EE PLAN 304465 5/… 061-0000-2204 10,094.04 MissionSquare PLAN 304465 5.30.25 05/28/2025 PLAN 304465 5.30.25 ICMA 4… 061-0000-2204 10,403.39 Vendor MISSION01 - MissionSquare Total: 42,418.60
Vendor: THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC MNG PARTNERSHIP HOLDING …5612205 5.14.25+ 05/14/2025 Sunday only. 011-1100-6312 47.23 Vendor THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC Total: 47.23 Vendor: MUTTMITT92128 - MUTT MITT
MUTT MITT 763130 05/09/2025 Shipping 011-5100-6399 98.95 MUTT MITT 763130 05/09/2025 Compostable Pick-Up HEADER…011-5100-6399 499.92 MUTT MITT 763130 05/09/2025 Tax 011-5100-6399 45.62
Vendor MUTTMITT92128 - MUTT MITT Total: 644.49
Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202503-1368 05/15/2025 COST ALLOCAT. PLAN & DEVEL…011-3100-6199 1,775.00 NBS GOVERNMENT FINANCE … 202505-1967 05/15/2025 COST ALLOCT PLAN &DEVEL S… 011-3100-6199 6,062.50 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 7,837.50 Vendor: NEXT01 - NEXT LEVEL
NEXT LEVEL LAH-FBP-1 05/23/2025 Engineering & Design TASK A … 041-6900-6209 41,271.00 NEXT LEVEL LAH-FBP-1-R 06/17/2025 Engineering & Design TASK A … 041-6900-6209 -41,271.00 Vendor NEXT01 - NEXT LEVEL Total: 0.00
Vendor: OLYMPIA01 - OLYMPIA FOOTING LLC
OLYMPIA FOOTING LLC 1640 05/28/2025 UPPER 70X135 ARENA DOWN… 043-6900-6622 23,650.00 Vendor OLYMPIA01 - OLYMPIA FOOTING LLC Total: 23,650.00 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 5.16.25 05/28/2025 4405272653 Traffic Control Se…011-4600-6363 19.04 P G & E 4405682412-9 5.16.25 05/28/2025 4402054371-Traffic Control Se…011-4600-6363 29.69 P G & E 4405682412-9 5.16.25 05/28/2025 4405844999 Traffic Control Se…011-4600-6363 49.95 P G & E 4405682412-9 5.16.25 05/28/2025 4405682213 26379 Fremont … 011-4600-6363 65.59 P G & E 4405682412-9 5.16.25 05/28/2025 4401266601-Traffic Control Se…011-4600-6363 69.94 P G & E 4405682412-9 5.16.25 05/28/2025 4401767901-Traffic Control Se…011-4600-6363 86.88 P G & E 4405682412-9 5.16.25 05/28/2025 7451396002 26379 Fremont … 011-4600-6363 103.32 P G & E 4405682412-9 5.16.25 05/28/2025 4403326121-Traffic Control Se…011-4600-6363 38.75 P G & E 4405682412-9 5.16.25 05/28/2025 4405682318-27535 Purissima… 011-5100-6363 440.41 P G & E 4405682412-9 5.16.25 05/28/2025 4402680322-27535 Purissima… 011-5100-6363 187.85 P G & E 4405682412-9 5.16.25 05/28/2025 4405682038-O'Keefe Ln @ Do…051-4800-6363 10.26 P G & E 4405682412-9 5.16.25 05/28/2025 4405682180 28002 Purissima …051-4800-6363 526.97 P G & E 4405682412-9 5.16.25 05/28/2025 4405682171-O'Keefe Ln @ Do…051-4800-6363 45.59
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 8 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4405682412-9 5.16.25 05/28/2025 4405682799 28002 Purissima …051-4800-6363 247.17 P G & E 4405682412-9 5.16.25 05/28/2025 4405682301 26375 Fremont … 061-1480-6363 24.58 P G & E 4405682412-9 5.16.25 05/28/2025 4402032093 26379 Fremont … 061-1480-6363 48.35 P G & E 4405682412-9 5.16.25 05/28/2025 4405682220 26379 Fremont … 061-1480-6363 124.67 P G & E 4405682412-9 5.16.25 05/28/2025 4405682864 26379 Fremont … 061-1480-6363 1,601.31 P G & E 4405682412-9 5.16.25 05/28/2025 4407614003 26375 Fremont … 061-1480-6363 7.39 P G & E 4405682412-9 5.16.25 05/28/2025 4407077119 26379 Fremont … 061-1480-6363 14.57 P G & E 4405682412-9 5.16.25 05/28/2025 4402300500 26379 Fremont … 061-1480-6363 17.79 P G & E 4405682412-9 5.16.25 05/28/2025 4405682320 27400 Purissima …061-4300-6363 295.76 P G & E 4405682412-9 5.16.25 05/28/2025 4405682820 27400 Purissima …061-4300-6363 139.02 Vendor PGE95899 - P G & E Total: 4,194.85
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 151931 05/03/2025 Residential Patrol Services 011-2100-6199 18,225.00 PALAMERICAN SECURITY (SILI… 152644 05/17/2025 Residential Patrol Services 011-2100-6199 16,281.00 PALAMERICAN SECURITY (SILI… 154027 05/31/2025 Residential Patrol Services 011-2100-6199 18,922.68 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 53,428.68 Vendor: PGE01 - PG&E
PG&E EP24-0086 05/08/2025 REFUND DEPOSIT-5X5 BELL H… 011-0000-2301 706.00 Vendor PGE01 - PG&E Total: 706.00
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 3107217713 05/12/2025 #0010036381 QTRLY CHRGS 3… 061-1480-6402 430.03 PITNEY BOWES INC 1096-1328 5.13.25 05/28/2025 #8000-9000-1096-1328 POST… 061-1480-6303 54.41 Vendor PITNEY15250 - PITNEY BOWES INC Total: 484.44
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER 0215 05/08/2025 BACKFLOW TESTING FEE MET… 011-4740-6364 188.00 PURISSIMA HILLS WATER 0216 05/08/2025 BACKFLOW TESTING FEE HERI… 011-4740-6364 188.00 PURISSIMA HILLS WATER 0217 05/08/2025 BACKFLOW TESTING FEE RECR…011-4740-6364 188.00 PURISSIMA HILLS WATER 0218 05/08/2025 BACKFLOW TESTING FEE TO… 011-4740-6364 376.00 PURISSIMA HILLS WATER 0219 05/08/2025 BACKFLOW TESTING FEE TO… 011-4740-6364 188.00 PURISSIMA HILLS WATER APR2025-2493 05/21/2025 STONEBROOK AVE@EL MONT…011-5100-6364 86.11 PURISSIMA HILLS WATER APR2025-2496 05/21/2025 26379 FREMONT RD-LAH 3/31…061-1480-6364 325.51 PURISSIMA HILLS WATER APR2025-2497 05/21/2025 26379 FREMONT RD-IRRIGATI… 061-1480-6364 86.11 PURISSIMA HILLS WATER APR2025-2497 05/21/2025 WATER USE CHARGE 061-1480-6364 153.90 PURISSIMA HILLS WATER APR2025-2498 05/21/2025 26379 FREMONT RD-HERITAG…061-1480-6364 71.47 PURISSIMA HILLS WATER APR2025-2500 05/21/2025 LITTLE LEAGUE FIELD 3/31-4/… 011-5100-6364 4,108.50 PURISSIMA HILLS WATER APR2025-2501 05/21/2025 247400 PURISSIMA RD-CORP … 061-4300-6364 92.97 PURISSIMA HILLS WATER APR2025-3112 05/21/2025 ELENA&PURISSIMA SEWER LIF…051-4800-6364 41.67 PURISSIMA HILLS WATER APR2025-3760 05/21/2025 26379 FREMONT RD-RECREAT…061-1480-6364 58.77 PURISSIMA HILLS WATER APR2025-4523 05/21/2025 FREMONT RD PATHWAY IRRI… 011-4740-6364 54.37 PURISSIMA HILLS WATER APR2025-4643 05/21/2025 ARASTRADERO C2 PATHWAY I…011-4740-6364 92.97 Vendor V0980 - PURISSIMA HILLS WATER Total: 6,300.35
Vendor: REDORCHID01 - RED ORCHID LLC
RED ORCHID LLC BLD22-0223-FD 05/08/2025 REFUND DEPOSIT 26240 FRE… 011-0000-2303 9,720.00 Vendor REDORCHID01 - RED ORCHID LLC Total: 9,720.00
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 15485 05/31/2025 5/2025 ADMIN FEE LEGAL SVC…011-0000-2301 27.19 REDWOOD PUBLIC LAW, LLP 15485 05/31/2025 5/2025 BILLABLE LEGAL SVCS-… 011-0000-2301 271.92 REDWOOD PUBLIC LAW, LLP 15485 05/31/2025 5/2025 RECOG ADMIN FEE LE… 011-0000-4685 -27.19 REDWOOD PUBLIC LAW, LLP 15485 05/31/2025 5/2025 PASSTHRU REV LEGAL …011-3100-4702 -271.92 REDWOOD PUBLIC LAW, LLP 15485 05/31/2025 5/2025 PASSTHRU EXP LEGAL …011-3100-6177 271.92 REDWOOD PUBLIC LAW, LLP 15487 05/31/2025 HOUSEING ELEMENT EMPLE… 041-6900-6199 10,061.04 REDWOOD PUBLIC LAW, LLP 15488 05/31/2025 LABOR & EMPLOYMENT LEGAL…011-1500-6112 38.11 REDWOOD PUBLIC LAW, LLP 15490 05/31/2025 Monthly Basic General Counse…011-1500-6201 13,465.00 REDWOOD PUBLIC LAW, LLP 15491 05/31/2025 MICHAEL GRADY V. TOWN OF …011-1500-6112 22,505.50 REDWOOD PUBLIC LAW, LLP 15492 05/31/2025 SB 9 IMPLEMENTATION ORDI… 041-6900-6199 266.77 REDWOOD PUBLIC LAW, LLP 15493 05/31/2025 5/2025 ADMIN FEE LEGAL SVC…011-0000-2301 163.15 REDWOOD PUBLIC LAW, LLP 15493 05/31/2025 5/2025 BILLABLE LEGAL SVCS … 011-0000-2301 1,631.52 REDWOOD PUBLIC LAW, LLP 15493 05/31/2025 5/2025 RECOG ADMIN FEE LE… 011-0000-4685 -163.15
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 9 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount REDWOOD PUBLIC LAW, LLP 15493 05/31/2025 5/2025 PASSTHRU REV LEGAL …011-3100-4702 -1,631.52 REDWOOD PUBLIC LAW, LLP 15493 05/31/2025 5/2025 PASSTHRU EXP LEGAL …011-3100-6177 1,631.52 REDWOOD PUBLIC LAW, LLP 15495 05/31/2025 TRAVEL TIME SPECIAL SVCS BI… 041-6900-6199 129.50 REDWOOD PUBLIC LAW, LLP 15496 05/31/2025 TWIN OAKS MULTI-FAMILY P… 011-3100-6111 951.72 REDWOOD PUBLIC LAW, LLP 15746 05/31/2025 Meet with Peter Pirnejad rega…011-1500-6112 152.44 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 49,473.52 Vendor: RUNNING01 - RUNNING AHEAD RACE TIMING, LLC
RUNNING AHEAD RACE TIMI… 5/13/25 05/15/2025 TIMING SERVICES FOR PATH… 011-4120-6361 2,321.45 Vendor RUNNING01 - RUNNING AHEAD RACE TIMING, LLC Total: 2,321.45 Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-119 05/12/2025 BROADBAND FIBER EXPANSI… 041-6900-6199 788.48 S.R.ROSE ENGINEERING INC LAH-124 05/12/2025 EL MONTE FIRE STATION 20A … 041-6900-6199 3,041.38 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 3,829.86 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800093731 05/01/2025 Services for May 2025 011-2100-6152 221,319.00 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 221,319.00 Vendor: SUPPLE01 - SEAN SUPPLE
SEAN SUPPLE EP25-0035 05/08/2025 REFUND DEPOSIT - 26875 NIN… 011-0000-2301 804.00 Vendor SUPPLE01 - SEAN SUPPLE Total: 804.00
Vendor: COYOTE95148 - SERGIO RODRIGUEZ
SERGIO RODRIGUEZ 5/13/25 05/15/2025 FOOD FOR TOWN PICNIC 6/1/… 011-4120-6361 41,000.00 Vendor COYOTE95148 - SERGIO RODRIGUEZ Total: 41,000.00
Vendor: DEHLAVI01 - SHAHYAR DEHLAVI
SHAHYAR DEHLAVI EP22-0113 05/08/2025 REFUND DEPOSIT 10629 MAG… 011-0000-2301 612.00 Vendor DEHLAVI01 - SHAHYAR DEHLAVI Total: 612.00
Vendor: SHARP_JPA - SHARED AGENCY RISK POOL
SHARED AGENCY RISK POOL INV0032 05/15/2025 Q4 WORKER'S COMPENSATIO… 061-1470-6029 27,596.75 Vendor SHARP_JPA - SHARED AGENCY RISK POOL Total: 27,596.75 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005321722 05/03/2025 #8020129735(16261-17267)(… 061-1480-6402 535.60 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 535.60 Vendor: GAO01 - SHUYI GAO
SHUYI GAO 5/13/25 05/15/2025 REFUND FOR VDE CAMP CARD…011-5300-6111 600.00 Vendor GAO01 - SHUYI GAO Total: 600.00
Vendor: SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC
SIERRA PACIFIC TURF SUPPLY … 01032965 05/12/2025 18-5-0 FeN GreenR STND 50# 011-5100-6122 1,048.50 Vendor SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC Total: 1,048.50 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7655800472-000-001 05/08/2025 OFFICE SUPPLIES 4/25/25 061-1480-6301 72.00 STAPLES BUSINESS CREDIT 7655800472-000-002 05/08/2025 OFFICE SUPPLIES 4/25/25 061-1480-6301 36.71 STAPLES BUSINESS CREDIT 7655924214-000-001 05/08/2025 OFFICE SUPPLIES 4/25/25 061-1480-6301 75.22 STAPLES BUSINESS CREDIT 7656186391-000-001 05/08/2025 OFFICE SUPPLIES 4/25/25 061-1480-6301 137.63 STAPLES BUSINESS CREDIT 7910353951-000-001 05/08/2025 KITCHEN SUPPLIES 4/25/25 061-1480-6398 201.63 STAPLES BUSINESS CREDIT 7910353951-001-001 05/08/2025 KITCHEN SUPPLIES 4/25/25 061-1480-6398 -11.01 STAPLES BUSINESS CREDIT 7910353951-002-001 05/08/2025 KITCHEN SUPPLIES 4/25/25 061-1480-6398 -5.60 STAPLES BUSINESS CREDIT 7910623047-000-001 05/08/2025 OFFICE SUPPLIES 4/25/25 061-1480-6301 71.77 STAPLES BUSINESS CREDIT 7657307707-000-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 57.06 STAPLES BUSINESS CREDIT 7657592105-000-001 05/28/2025 OFFICES SUPPLIES 5/25/25 061-1480-6301 310.67 STAPLES BUSINESS CREDIT 7657592105-001-001 05/28/2025 OFFICE SUPPLIES 061-1480-6301 -12.55 STAPLES BUSINESS CREDIT 7657658727-000-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 396.07 STAPLES BUSINESS CREDIT 7657692267-000-001 05/28/2025 KITCHEN SUPPLIES 5/25/25 061-1480-6398 100.71 STAPLES BUSINESS CREDIT 7657692267-001-001 05/28/2025 KITCHEN SUPPLIES 5/25/25 061-1480-6398 -22.23 STAPLES BUSINESS CREDIT 7657702574-000-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 356.26 STAPLES BUSINESS CREDIT 7657702574-001-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 -17.15 STAPLES BUSINESS CREDIT 7657702574-002-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 -3.98
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 10 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount STAPLES BUSINESS CREDIT 7657702574-003-001 05/28/2025 OFFICE SUPPLIES 5/25/25 061-1480-6301 -1.78 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,741.43 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1122280 05/02/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 66.82 STEVENS CREEK QUARRY 1122280 05/02/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 75.19 STEVENS CREEK QUARRY 1122280 05/02/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 72.07 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 214.08 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 5.14.25 05/28/2025 EMPLOYEE LIFE (EELIF, AD&D, …061-0000-2225 907.37 SUN LIFE 925773-0001 5.14.25 05/28/2025 EMPLOYEE LIFE (EELIF, AD&D, …061-0000-2225 117.08 SUN LIFE 925773-0001 5.14.25 05/28/2025 EMPLOYEE LIFE (EELIF, AD&D, …061-0000-2226 1,373.51 Vendor SUN64180 - SUN LIFE Total: 2,397.96
Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 438001 () 05/13/2025 Com Dev - CD server Migration…011-3200-6313 3,120.00 SUPERION, LLC 438001 () 05/13/2025 Com Dev - CD server Migration…011-3200-6313 780.00 SUPERION, LLC 438853 () 05/29/2025 Alexis Goline between 2025-4… 011-3200-6313 90.00 Vendor SUPERION60693 - SUPERION, LLC Total: 3,990.00
Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 10.15.24 05/08/2025 LONGBEACH YARD HOUSE DI… 011-1100-6308 11.69 SWAN, LINDA 10.15.24 05/08/2025 JACKSONS BRISTRO BREAKFAST 011-1100-6308 7.51 SWAN, LINDA 10.15.24 05/08/2025 S/WEST AIRLINES TPA-PHX US… 011-1100-6308 397.49 SWAN, LINDA 10.15.24 05/08/2025 LYFT LONGBEACH HOTEL TO A…011-1100-6308 34.79 SWAN, LINDA 10.15.24 05/08/2025 SOUTHWEST AIRLINES LGB-P… 011-1100-6308 146.77 SWAN, LINDA 10.15.24 05/08/2025 LYFT TAMPA HOTEL TO AIRPO… 011-1100-6308 25.08 SWAN, LINDA 10.15.24 05/08/2025 NATIONAL LEAGUE OF CITIES … 011-1100-6308 253.88 SWAN, LINDA 10.15.24 05/08/2025 SOUTHWEST AIRLINES PHX-L… 011-1100-6308 268.98 SWAN, LINDA 10.15.24 05/08/2025 LYFT TAMPA AIRPORT TO HOT…011-1100-6308 40.24 SWAN, LINDA 10.15.24 05/08/2025 LYFT LONGBEACH AIRPORT TO…011-1100-6308 28.39 Vendor SWAN02 - SWAN, LINDA Total: 1,214.82
Vendor: TENZING01 - TENZING, TERRY
TENZING, TERRY 5.5.2025 05/08/2025 PICNIC-3 HAND WALKED PONI…011-4120-6361 3,700.00 Vendor TENZING01 - TENZING, TERRY Total: 3,700.00
Vendor: THEFORD01 - THE FORD STORE MORGAN HILL INC.
THE FORD STORE MORGAN H… 157180 05/08/2025 Tire/Battery/VTR Fee 041-6910-6616 10.50 THE FORD STORE MORGAN H… 157180 05/08/2025 Document Prep Fee 041-6910-6616 85.00 THE FORD STORE MORGAN H… 157180 05/08/2025 Discount 041-6910-6616 -1,500.00 THE FORD STORE MORGAN H… 157180 05/08/2025 Sales Tax 041-6910-6616 8,749.33 THE FORD STORE MORGAN H… 157180 05/08/2025 2024 FORD F-450SD 4X4 SCELZ…041-6910-6616 95,798.00 THE FORD STORE MORGAN H… 157180 05/08/2025 Other Fee 041-6910-6616 34.00 Vendor THEFORD01 - THE FORD STORE MORGAN HILL INC. Total: 103,176.83 Vendor: GOLDEN94088 - THE GOLDEN GATE LIONEL RAILROAD CLUB THE GOLDEN GATE LIONEL RA… 5.5.2025 05/08/2025 LIONEL TRAINS COST 6/1/25 011-4120-6361 100.00 Vendor GOLDEN94088 - THE GOLDEN GATE LIONEL RAILROAD CLUB Total: 100.00 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 14747 05/15/2025 Communication and Graphic … 011-1100-6199 1,435.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,435.00 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12404 05/31/2025 Tax 011-1100-6304 400.60 UNITED CRAFTSMEN INC 12404 05/31/2025 Printing of 3,092 "Our Town" … 011-1100-6304 3,957.76 UNITED CRAFTSMEN INC 12404 05/31/2025 Mailing service: includes valid… 011-1100-6304 430.00 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 4,788.36 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-14062285 05/13/2025 EVT-DXS Deluxe with Sink Serv…011-4120-6361 540.00 UNITED SITE SERVICES INC 114-14062285 05/13/2025 DXS Deluxe with Sink 5/9/25-5…011-4120-6361 90.00 UNITED SITE SERVICES INC 114-14062285 05/13/2025 DEL-DXS Delivery, Setup, Rem… 011-4120-6361 80.00 UNITED SITE SERVICES INC 114-14062285 05/13/2025 Tax 011-4120-6361 15.31 UNITED SITE SERVICES INC INV-5323194 05/13/2025 Standard restrm Rental Charge…011-5300-6398 10.00
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 11 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount UNITED SITE SERVICES INC INV-5323194 05/13/2025 1 Service Every 4 Weeks 011-5300-6398 54.00 UNITED SITE SERVICES INC INV-5323194 05/13/2025 Tax 011-5300-6398 0.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 790.23 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 555057355 05/06/2025 POOL5 B&W 500-0698340-000…061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: BEBEE01 - VICTORIA BEBEE
VICTORIA BEBEE 2025-001 05/30/2025 Emergency Management EOC… 011-1200-6199 7,500.00 VICTORIA BEBEE 2025-001 05/30/2025 Emergency Operations Plan (… 011-1200-6199 6,000.00 VICTORIA BEBEE 2025-001 05/30/2025 Volunteer Programs Develop… 011-1200-6199 1,250.00 VICTORIA BEBEE 2025-001 05/30/2025 OP Area Liaison 011-1200-6199 1,250.00 Vendor BEBEE01 - VICTORIA BEBEE Total: 16,000.00
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 14672 05/01/2025 Water reimbursement - Servic…011-5300-6364 640.17 VICTORIA DYE EQUESTRIAN, L… 14673 05/02/2025 Purissima Invoice #502 - Backf…011-5300-6398 188.00 VICTORIA DYE EQUESTRIAN, L… 5.28.25 05/28/2025 SPRING BREAK CAMP 2025 4/… 011-5300-6111 10,080.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 10,908.17 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 822710610 4.19.25 05/28/2025 VISION COVERAGE FOR APRIL -…061-0000-2233 565.44 VISION SERVICE PLAN INSURA… 822907084 5.19.25 05/28/2025 VISION PLAN COVERAGE FOR… 061-0000-2233 565.44 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 1,130.88 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 5.27.25 05/28/2025 PAM'S YOGA FITNESS-SPING S… 011-4110-6111 960.00 Vendor WALATKA - WALATKA, PAM Total: 960.00
Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2024/25-063 05/15/2025 Sewer Maintenance 051-4800-6140 36,796.75 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 36,796.75 Vendor: WORKWISE01 - WORKWISE COMPLIANCE INC.
WORKWISE COMPLIANCE INC. INV10090985 05/28/2025 CA WORKWISE COMPLIANCE … 061-1480-6199 1,033.17 Vendor WORKWISE01 - WORKWISE COMPLIANCE INC. Total: 1,033.17 Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2505 05/31/2025 5/1 SSRS troubleshooting 011-3200-6209 1,575.00 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 1,575.00 Grand Total: 917,056.59
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 12 of 14
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 548,721.87
031 - SEWER ASSESSMENT DISTRICT 79.54
041 - GENERAL CIP FUND 136,240.30
042 - PATHWAYS CIP 602.50
043 - WESTWIND BARN CIP ADMIN 23,650.00
051 - SEWER FUND 37,698.83
061 - GENERAL SERVICE FUND 170,063.55
Grand Total: 917,056.59
Account Summary
Account Number Account Name Payment Amount
011-0000-2301 Planning Deposits 22,783.45
011-0000-2303 Bond Deposits 11,720.00
011-0000-4685 Administrative Charge -1,815.51
011-1000-6207 Advertising/Publishing 200.00
011-1100-6199 Other Contract Services 1,435.00
011-1100-6304 Printing, copying & scann… 4,788.36
011-1100-6308 Travel & Meetings 1,258.86
011-1100-6312 Books/Films/Publications 47.23
011-1200-6199 Other Contract Services 16,488.76
011-1200-6308 Travel & Meetings 24.44
011-1200-6398 Other General Expense 1,320.33
011-1300-6304 Printing & Copying 6,250.00
011-1300-6308 Travel & Meetings 36.00
011-1400-6203 Audit & Financial 150.00
011-1400-6307 Mileage Reimbursement 30.76
011-1400-6308 Travel & Meetings 51.52
011-1500-6112 Legal - Special Projects 22,696.05
011-1500-6201 Legal - City Attorney 13,465.00
011-2100-6152 Law Enforcement 221,319.00
011-2100-6199 Other Contract Services 53,428.68
011-3100-4702 Attorney's Fees -1,903.44
011-3100-4703 Contract Planner Charge… -2,861.25
011-3100-4707 Contract Geologist Char… -6,874.75
011-3100-6111 Contract Personnel 9,972.28
011-3100-6175 Contract Services - Billab… 2,861.25
011-3100-6177 Attorney Fees - Billable 1,903.44
011-3100-6178 Geologist Charges - Billab… 6,874.75
011-3100-6199 Other Contract Services 7,837.50
011-3100-6313 Computer Software 109.27
011-3110-6308 Travel & Meetings 93.19
011-3110-6398 Other General Expense 72.35
011-3200-6114 Contract Plan Checks 7,792.42
011-3200-6199 Other Contract Services 16,752.00
011-3200-6209 Other Program & Proj C… 1,575.00
011-3200-6313 Computer Software 4,099.28
011-3300-4705 Engineer's Charges - Con… -6,515.50
011-3300-6138 Hazardous Waste Progr… 678.00
011-3300-6179 Engineering Chrgs - Billab… 6,515.50
011-3300-6312 Books/Films/Publications 508.00
011-3300-6313 Computer Software 4,291.67
011-3300-6398 Other General Expense 70.90
011-3300-6399 Other Supplies/Materials 114.52
011-4110-6111 Contract Personnel 960.00
011-4120-6361 Special Events & Awards 72,025.45
011-4600-6363 Electric 463.16
011-4600-6398 Other General Expense 8,958.94
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 13 of 14
Account Summary
Account Number Account Name Payment Amount
011-4740-6124 Tree Maintenance 7,000.00
011-4740-6125 Pathways Maintenance 4,914.08
011-4740-6364 Water 1,275.34
011-5100-6122 Lawncare/Landscaping 1,992.41
011-5100-6123 Housekeeping 635.00
011-5100-6130 Pest Control 670.00
011-5100-6363 Electric 628.26
011-5100-6364 Water 4,688.23
011-5100-6398 Other General Expense 361.47
011-5100-6399 Other Supplies/Materials 659.43
011-5300-6111 Contract Personnel 10,680.00
011-5300-6122 Lawncare/Landscaping 1,750.00
011-5300-6123 Housekeeping 430.00
011-5300-6362 Telephone 62.29
011-5300-6364 Water 640.17
011-5300-6398 Other General Expense 283.33
031-0100-6303 Postage 73.10
031-0100-6307 Mileage Reimbursement 6.44
041-6900-6199 Other Contract Services 16,719.70
041-6900-6209 Other Program & Proj C… 0.00
041-6900-6399 Other Supplies/Materials 393.57
041-6910-6616 Vehicles & Accessories 119,127.03
042-6900-6206 Engineering Consultants 602.50
043-6900-6622 Site Improvements 23,650.00
051-4800-6140 Sewer Maintenance Wo… 36,796.75
051-4800-6362 Telephone 30.42
051-4800-6363 Electric 829.99
051-4800-6364 Water 41.67
061-0000-2204 Deferred Comp Payable 42,418.60
061-0000-2225 Life Insurance Payable 1,024.45
061-0000-2226 Long Term Disability Pay… 1,373.51
061-0000-2233 Dental & Vision Insuranc… 7,242.60
061-1470-6029 Workers Comp Insurance… 27,596.75
061-1480-6111 Contract Personnel 12,425.00
061-1480-6118 Facility Maint & Security 2,796.81
061-1480-6122 Lawncare/Landscaping 1,250.00
061-1480-6123 Housekeeping 4,179.56
061-1480-6199 Other Contract Services 1,033.17
061-1480-6208 Programming & Comput… 1,575.00
061-1480-6301 Office Supplies 1,543.38
061-1480-6303 Postage 54.41
061-1480-6309 Instruction & Training 1,500.00
061-1480-6310 On-Line Service 1,621.52
061-1480-6323 Disposal Services 1,097.73
061-1480-6332 Town Recruitment 326.00
061-1480-6362 Telephone 3,286.87
061-1480-6363 Electric 1,838.66
061-1480-6364 Water 695.76
061-1480-6398 Other General Expense 715.62
061-1480-6402 Office Mach & Furniture… 2,297.41
061-4300-6122 Lawncare/Landscaping 59.86
061-4300-6123 Housekeeping 757.62
061-4300-6317 Minor Tools & Field Work 249.90
061-4300-6324 Uniforms 746.75
061-4300-6342 Gas and Oil 184.84
061-4300-6362 Telephone 168.00
061-4300-6363 Electric 434.78
061-4300-6364 Water 92.97
Expense Approval Report Payable Dates: 5/1/2025 - 5/31/2025 7/11/2025 6:37:52 PM Page 14 of 14
Account Summary
Account Number Account Name Payment Amount
061-4300-6398 Other General Expense 1,179.79
061-4300-6399 Other Supplies/Materials 445.20
061-4300-6614 Tools & Equipment 630.75
061-4400-6117 Equipment Maint & Repa… 617.16
061-4400-6342 Gas and Oil 371.50
061-4400-6506 Non Capital - Vehicles &… 46,231.62
Grand Total: 917,056.59
Project Account Summary
Project Account Key Payment Amount
**None** 766,951.06
111807 951.72
410101 15,950.20
410216 3,041.38
410220 11,039.84
410230 1,850.00
419300 788.48
427902 602.50
467228 9,352.51
BLD22-0223-FD 9,720.00
CDP23-0001 255.00
CDP23-0002 255.00
CUP23-0004 2,189.28
CUP25-0004 4,035.35
EP22-0113 612.00
EP24-0086 706.00
EP25-0035 804.00
EP25-0038 181.00
EP25-0038-PB 2,000.00
ER24-0001 1,039.50
ER25-0001 325.05
ER25-0002 557.70
R4120-3 68,198.31
R4130-1 3,827.14
SD18-0070 74.25
SD21-0079 299.11
SD25-0001 942.43
SD25-0006 3,330.25
SD25-0017 4,231.98
SD25-0024 1,150.88
ZP21-0047 1,794.67
Grand Total: 917,056.59
ITEM 5A
Town of Los Altos Hills
City Council Regular Meeting
Thursday, May 15, 2025, at 6:00 P.M.
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson
Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Code Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, Community Services Supervisor Emina Mahic, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:00 P.M.
ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.
1. AGENDA REVIEW
Mayor Tankha asked the Council Members if they wished to pull any agenda items.
Council Member Swan requested to pull Item 11B and discuss it at a later date.
2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing PRIDE Month
Council Member Swan presented a proclamation recognizing the June 4, 2025, grand opening of the Foothill College Pride Center. The Center supports and celebrates LGBTQ students, staff, and allies, providing a safe, inclusive space on campus.
B. Proclamation Recognizing Foster Care/Resource Parent Awareness Month Mayor Tankha proclaimed May 2025 as Foster Care Month in the Town of Los Altos Hills.
The proclamation highlighted the importance of supporting children and youth in foster care and recognized the contributions of caregivers who provide them with love, stability, and guidance.
She noted the growing demand in Santa Clara County and urged residents to learn how they could help foster children and families.
C. Proclamation Recognizing Public Works Week
2 City Council May 15, 2025, Regular Meeting Minutes
Public Works Director Kim announced that May 18–24, 2025, was National Public Works Week, marking its 65th anniversary and sponsored by the American Public Works Association.
This year’s theme, People, Purpose, Presence, honors the vital work of public works professionals in maintaining infrastructure and essential services. He concluded by reading a statement on behalf of the Mayor and Council, and the Town of Los Altos Hills proclaiming the week and encouraged residents to recognize the contributions of public works staff.
3. PRESENTATIONS FROM THE FLOOR
Mayor Tankha opened PRESENTATIONS FROM THE FLOOR.
Joe Iyer, Los Altos Rotary Club member and sponsorship chair for the annual Fine Art in the Park show, spoke about the upcoming 50th anniversary event, scheduled for August 9–10, 2025, at Lincoln Park. He requested a $1,000 grant from the Town to support the event, like a contribution made two years ago under then-Mayor Swan. Ayer emphasized that the show was the Rotary Club’s major fundraiser, with proceeds supporting local and international grants, scholarships, and programs. The well-attended event features juried art, food, entertainment, and community engagement, and is widely promoted.
Daniel Dulitz, Palo Alto resident and owner of Next Level Infrastructure, gave an update on the Los Altos Hills Community Fiber project. The 10 Gigabit network, anchored by a head-end cabinet near Town Hall, included both existing and new segments—some reimbursed by the Town under a prior agreement. The fiber also supported public safety and education, including a link to the emergency facility near Foothill College.
The Fremont Road to Town Hall segment was in permit review, with construction expected to start soon and finish by December. The Stonebrook, Prospect, and La Loma segments were entering the permitting phase.
Gautham Agrawal, a Los Altos Hills resident, provided further updates, noting steady progress on all segments, including an unexpectedly smooth process for the I-280 crossing. That portion may be ready for Council review by July 1. He expressed optimism and made himself available for any questions from the Council.
Vice Mayor Bhateja thanked Community Fiber and Next Level Infrastructure for their progress and collaboration with staff and the technology committee.
Council Member Mok expressed satisfaction with the I-280 crossing.
Dr. Agrawal noted that the project was progressing well and encouraged interested residents to reach out.
Council Member Swan also thanked the team and requested ongoing updates.
Michael Grady, a Los Altos Hills resident, spoke about the importance of transparency and compliance with the California Public Records Act.
3 City Council May 15, 2025, Regular Meeting Minutes
Allan Epstein, a resident of Los Altos Hills, requested that the Council agendize a discussion on excessive building fees charged between July 1, 2020, and April 2022.
John O’Connell, a resident of Los Altos Hills, spoke about a March 2023 meeting involving representatives of the Twin Oaks and Fenwick properties. He referenced documents suggesting a proposal for 320 units and asked whether the Council had been informed of the meeting or the proposal.
He noted the importance of transparency and requested clarification on how the information was shared with the Council.
4. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer’s Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)
C. Quarterly Investment Report (Staff: T. Leung)
City Manager Pirnejad noted that these reports were for informational purposes only and no oral staff report was necessary.
5. CONSENT CALENDAR
Mayor Tankha pulled Item 5D from the Consent Calendar for discussion.
Council Member Mok requested to pull Item5E from the CONSENT CALENDAR for discussion.
A. Approval of the Special City Council Meeting Minutes March 9, 2025 B. Resolution Accepting an Open Space Easement at 12889 Viscaino Place; Lands of Fremont Hills Country Club; File #ER25-0001
C. Resolution Requesting the Santa Clara County Tax Collector to Collect Delinquent Sewer Charges and the FY2025-26 Sewer Service Charges for both the Palo Alto and Los Altos Dewer Basins
D. Letter from the Town Council Opposing SB79
This item was pulled from the CONSENT CALENDAR for a separate discussion.
Mayor Tankha expressed support for affordable housing along transit corridors, in line with SB 79’s intent. She emphasized the need to avoid high-density development on steep slopes due to safety concerns and clarified that her position was not anti-housing but pro-responsible planning.
Council Member Swan supported housing near transit corridors but opposed SB 79 as written, citing concerns over the lack of local review within a half mile of transit stops. She warned the law could allow incompatible high-density developments in single-family neighborhoods and called for amendments to include local oversight.
Mayor Tankha noted the importance of not being perceived as anti-housing and advocated for thoughtful and appropriate development.
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Council Member Swan agreed with Mayor Tankha that transit corridors were appropriate for housing but cautioned against a cart blanche allowance for development within a half mile of transit stops without local review. She compared SB79 to other broad state mandates, like the builder’s remedy, and emphasized the need for oversight.
Council Member Tyson supported pro-housing sentiments and criticized SB79 as a blunt, onesize-fits-all approach. He emphasized the need for local control and thoughtful planning, stating that while the housing need was clear, this bill was an appropriate place to push back.
Council Member Mok emphasized the need for truly affordable housing, not just high-cost developments that may not serve those most in need. He suggested exploring financial incentives, such as housing vouchers, for towns that actively support housing. He expressed concern that SB79’s one-size-fits-all approach was inappropriate for Los Altos Hills and could negatively impact the character of the community.
Vice Mayor Bhateja supported housing near transit corridors and noted prior discussions with State Senator Josh Becker on the issue. He opposed SB79 for removing local discretion in planning. Citing the example of California Avenue in Palo Alto, he argued the bill ignored important land-use distinctions and undermined cities’ ability to make thoughtful, contextspecific decisions.
Mayor Tankha opened the Public Comments.
No public comments.
Mayor Tankha closed the Public Comments.
Council Member Swan motioned to APPROVE this item and have a letter sent from the Town Council opposing SB79 unless it’s amended. Vice Mayor Bhateja seconded.
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
E. Resolution Awarding a Construction Contract to B and D Excavation & Construction for the Matadero Creek Restoration and Bank Stabilization Project not to Exceed $465,840, including Construction Contingency, and Approving Second Amendment to the Consultant Services Agreement with ENGEO for Additional Services not to Exceed $133,010.
This item was pulled from the CONSENT CALENDAR for a separate discussion.
Council Member Mok noted a significant cost difference between the initial and current estimates for the Matadero Creek project. He recalled the original estimate being over $1 million
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and asked Public Works Director Kim to explain the reason for the reduced costs, suggesting it may be due to the project being completed in phases.
Public Works Director Kim explained that the initial high-cost estimates for the Matadero Creek project were due to a broader project scope, which included constructing an additional retaining wall to accommodate a future bike lane. After determining that this addition was not immediately necessary, the scope was reduced, and the project was rebid. This lowered costs significantly, with the current bid coming in within the engineer’s estimate at approximately $65,000.
Council Member Mok motioned to Approve this Resolution. Council Member Tyson seconded.
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
F. Resolution Authorizing Award of the Landscape Maintenance Services Agreement for Fiscal Years 2025-27 to Frank and Grossman Landscape Contractors, Inc. not to Exceed $195, 848 G. Resolution Approving the Plans and Specifications for the Lower Arena Improvements at Westwind Community Barn Project and Authorizing Staff to Advertise the Project for Formal Bid
H. Resolution Approving the First Amendment to the Open Space Stewardship and Education Agreement with Grassroots Ecology for a Two-Year Term Extension Not to Exceed $205,659 Vice Mayor Bhateja noted that while the project relied on volunteer labor, the estimated value of that contribution was around $35,000. He emphasized the importance of transparency, pointed out that the town contributed $100,000, and acknowledged the project's educational and community value.
I. Resolution Approving the Fiscal Year 2025/26 Project List for Annual Pavement Rehabilitation and Drainage Improvement to be Funded by State Senate Bill 1, the Road Repair and Accountability Act of 2017
J. Termination of Appointment to the Open Space Committee - Wendie Ward K. Approval of the Special City Council Meeting Minutes March 20, 2025 L. Approval of the Special City Council Meeting Minutes April 14, 2025 Vice Mayor Bhateja motioned to Approve the Consent Calendar. Council Member Swan seconded.
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MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
6. ONGOING BUSINESS – NONE
7. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosure
A. Consideration of an Ordinance (First Read) Adopting Amendments to the California Fire Marshall's Fire Hazard Severity Zone Base Map in Los Altos Hills Mayor Tankha recused herself from the discussion of this item. Vice Mayor Bhateja presided over the meeting in her place.
Council Member Tyson explained that when a potential conflict of interest exists—such as a Council Member living within 500 feet of an affected property—they are legally required to recuse themselves and leave the room. This was the reason for a recent recusal.
Vice Mayor Bhateja added that recusal requirements vary by proximity and visibility—if a property was within visual sight, the threshold was 1,000 feet; if not, it was 500 feet.
City Attorney Mattas clarified that multiple distance standards applied to conflicts of interest:
500 feet and 1,000 feet. For properties between those distances, additional factors must be considered. He noted that, as with many legal issues, the rules were more complex than they may initially appear.
Ex Parte:
Council Members Tyson and Swan had communications with Jay Logan, the General Manager of the Fire District.
Vice Mayor Bhateja and Council Member Mok reported having informal communications with several residents, though they did not record the individuals' names.
Community Development Director Bradford presented the staff report, which explained 2 options for fire hazard mapping:
1. Adopt the CalFire base maps as mandated by the State of California (Exhibit A, Option 1), OR
2. Adopt locally developed maps (Exhibit A, Option 2).
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Council Member Swan asked whether a property's designation as being in a "Very High" or "Extreme" wildfire category would affect its ability to be rebuilt after a disaster or developed initially and staff responded that the standards would affect new construction.
Council Member Swan then inquired whether an increase in a property's wildfire risk rating was permanent. She asked if a rating based on brush or vegetation, could it be downgraded if the hazardous materials were later cleared and staff responded that once the CalFire maps were updated, there were no processes in place to amend them.
Council Member Swan requested clarification on a reference in Exhibit A, Option 2 (page 17) regarding assessments related to participation in the Santa Clara County multi-jurisdictional program, noting she did not understand its meaning.
Director Bradford explained that while the General Plan and Safety Element may not directly reference the matter, the Town participated in cooperative agreements related to risk management and broader regional mitigation efforts. The proposed local amendments were consistent with those regional strategies and planning documents.
Council Member Mok raised concerns about the potential impact of wildfire risk maps on the pricing and availability of fire insurance for residents. He referenced a flyer indicating rates would not increase under an alternative map but expressed skepticism toward assurances from the State and Federal governments. He asked whether insurance companies use their own composite maps or rely solely on CalFire and other
Director Bradford explained that insurers used multiple, dynamic, and property-specific risk models—not just Cal Fire maps—to determine fire insurance coverage. These models were informed by sources such as the State Insurance Office, insurance-related nonprofits, the Insurance Institute for Business & Home Safety (IBHS), and Triple-I. While private insurers were not obligated to provide coverage in California, the State offered a backstop fire insurance option. maps for underwriting decisions.
Council Member Mok emphasized the importance of the topic of wildfire risk, noting that any municipal ordinance should apply town-wide rather than to just a specific area. He suggested considering a phased approach, starting with a portion of the town and expanding it later.
Council Member Swan commented that insurance companies were already using more detailed, parcel-specific maps than CalFire. She shared that, according to information from a meeting hosted by Assemblymember Papin, insurers could cancel coverage for minor issues like overhanging tree limbs. She questioned the actual impact of CalFire maps, given insurers' stricter standards.
Council Member Mok emphasized the importance of Town-wide fire prevention efforts, including clearing weeds, removing dead trees, and maintaining defensible space. He referenced fire-prone areas like Malibu and Pacific Palisades and expressed concern that similar conditions existed locally, urging proactive measures to reduce wildfire risk.
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Council Member Tyson asked if stricter fire zones could be adjusted if conditions changed, citing road improvements like widening a narrow road as a valid reason.
Director Bradford seemed to agree with this and clarified that once fire zone designations were made locally, they could be easily changed without state action. These designations were made with a long-term view (typically 50 years), considering factors like fuel loading, weather conditions, and climate change, rather than immediate changes like road widening. The focus was on properties with high-risk factors, such as narrow roads in high severity zones, to ensure safety for residents in case of emergencies.
Vice Mayor Bhateja thanked Director Bradford for his work, acknowledging its personal importance and effort. Bhateja then asks if the requirements imposed by the "very high" and "high" fire hazard severity ratings could be achieved through alternative methods, such as building codes, zoning, or local ordinances, without changing the actual fire hazard severity zones.
Director Bradford explained that while wildland-urban interface (WUI) standards and Cal Fire’s high and very high fire hazard severity zones used the same construction and defensible space requirements, the key difference was local control—WUI standards could be locally modified through the building code process, unlike CalFire designations. He noted that communities often used mapping to define WUI areas, as the Town did in 2015 before later removing them.
Vice Mayor Bhateja asked if the Town could require more defensible space based on property conditions, such as being on a slope or having reduced risk due to vegetation changes or road widening, confirming that the Town would have local control such as reversing designations.
City Manager Pirnejad noted that Assembly Bill 306, if passed, could limit the Town’s ability to amend the building code, though not the zoning or municipal codes. He cautioned that the State may reduce local control in this area.
Council Member Swan asked if the Town could leave the CalFire maps as they were but designate individual parcels as within the wildland-urban interface (WUI) to apply building requirements, without those parcels appearing on the CalFire very high fire severity zone map.
Director Bradford confirmed the Council could choose to designate individual parcels as WUI, but noted staff was recommending specific properties due to their alignment with CalFire designations. He explained that CalFire mapped areas in 20-acre blocks, sometimes missing parcels that should logically fall under the same designation.
Council Member Swan questioned how they handled properties split between high and lower fire severity zones on the CalFire map and asked if the proposal was to apply the highest severity designation to the entire parcel and Director Bradford deferred to the City Attorney to provide guidance.
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Vice Mayor Bhateja noted that while the Department of Insurance stated fire severity zoning maps were not used by insurance companies, there was nothing to prevent insurers from using them in the future. He expressed concern that designating the entire Town as very high risk could impact future insurance ratings.
Director Bradford explained that insurers often viewed communities that self-imposed higher hazard mitigation standards more favorably, and participation in such efforts could reduce risk and improve insurance access, while lack of mitigation was a key reason for insurance loss.
Council Member Mok suggested adopting municipal codes to make the Town a recognized Firewise community, which could help residents lower insurance costs and improve access to coverage.
Council Member Swan suggested inviting the guest from the fire department to share his expert opinion on this item and Vice Mayor Bhateja agreed.
Assistant Fire Marshal with the Santa Clara County Fire Department Jeremy Davis explained that his agency has worked closely with the Town through several meetings to assist with adopting the Local Responsibility Area (LRA) maps, addressing many public concerns. The changes in the maps were largely due to improved technology and more localized weather data from remote automated stations, offering a more accurate picture of fire risk. He noted that CalFire maps did not align with property lines and if any part of a parcel fell within a fire severity zone, the highest rating applied to the entire parcel, which was a state decision. Davis emphasized that while weather and topography couldn’t be changed, fuel management and defensible space could reduce fire risk, and their assessments followed CalFire’s standards to help inform local decisions.
Council Member Mok asked whether fires would spread faster in wildlands and preserves or in populated areas with buildings.
Fire Marshal Davis responded that fire spread depended on conditions, but dry grass—known as light flashy fuel—ignited easily and could cause fires to spread quickly.
Council Member Swan asked if fast-burning light fuels like dry grass were less dangerous than brush, suggesting they burn out quickly.
Fire Marshal Davis replied that neither was more or less dangerous; light fuels burned faster and were easier to extinguish, but factors like wind and slope made them challenging. He explained that heavy fuels burned slower but with more energy, so all fuel types posed risks and difficulties in firefighting.
Vice Mayor Bhateja confirmed that the Fire Department reviewed specific areas and provided input to Town staff but clarified that they were not recommending which fire severity maps municipalities should adopt.
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Fire Marshal Davis confirmed that the department provided expert information and supported fire safety efforts but did not recommend specific map options, instead offering observations and answering questions to assist municipalities.
Vice Mayor Bhateja confirmed with Fire Marshal Davis that the decision on the fire severity maps mainly impacted property owners and their fire mitigation responsibilities, while it had little to no direct effect on the fire department’s operational response.
Fire Marshal Davis assured the Council that the fire department’s response would be the same for all residents, regardless of whether they were in the WUI or any fire severity zone.
Vice Mayor Bhateja thanked Fire Marshal Davis for attending and sharing his expertise on the matter and opened the Public Comments.
Public Comments
Walter Wilson, a Los Altos Hills resident, expressed concern that his property on Buena Vista Drive was incorrectly elevated to a severe fire risk level due to a mistaken assessment of access routes, arguing there were three exits rather than a dead-end road. He also shared that his property insurance was canceled last year—not due to fire risk but because of the home's value—forcing him to seek coverage out of state in Ohio at an unaffordable cost of $84,000 per year, which he described as devastating. Wilson felts the Town was under State pressure regarding housing and fire standards and believed it was not the right time to adopt the new maps, recommending the Town maintain the current designations.
Jim Waschura, a Los Altos Hills resident, commented that both adopting wildfire (WU) zones or hazard maps seemed to achieve similar outcomes by increasing building code requirements, but since only about 15 homes were built or remodeled each year, this approach alone may be insufficient. He emphasized the need for stronger code enforcement and enforceable rules focused on ongoing maintenance and fuel reduction across the Town, especially in higher-risk fire areas, and questioned whether either approach would better support those efforts.
John O’Connell, a Los Altos Hills resident, expressed that increasing fire severity ratings beyond the minimum maps provided by CalFire was unjustifiable and may be based on incomplete information; he urged the council to accept only the minimum maps and seek other ways to encourage property owners to maintain their land instead of raising severity levels arbitrarily.
Eric Bredo, a Los Altos Hills resident, emphasized the importance of local, detailed knowledge—highlighting that his property benefited from strong water pressure and nearby fire hydrants—and suggested that revising fire severity maps required expertise and time; he also shared that his insurance was canceled but reinstated after minor tree trimming, showing insurers do consider specific property conditions.
Allan Epstein, a Los Altos Hills resident, expressed concern the Town hasn’t provided enough legal basis for raising the standards. He questioned the consistency of street classifications,
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mentioning his own wide, short street, Arroyo Oaks, and encouraged the council to follow existing state standards.
Peter Perlegos, a Los Altos Hills resident, urged the Town to improve its tree removal permitting process. He noted that faster approval for removing problematic trees—especially those flagged by the fire department—would make current mapping efforts more effective.
Vice Mayor Bhateja paused the meeting at 7:45PM to address technical issues with the A/V system.
Vice Mayor Bhateja reconvened the meeting at 7:53PM and resumed the Public Comments.
Sasha Zbrozek, a Los Altos Hills resident, urged the town to adopt practical changes to better reduce fire risk. He suggested allowing homeowners to create non-flammable surfaces like gravel without permits, remove certain trees near structures freely, and ease grading rules to help terrace properties and create fire breaks. Sasha also encouraged the Town to improve fuel clearing around public spaces, widen roads, trim overhanging trees, and enforce fuel clearing standards more strictly to enhance community safety.
Gerda Cristal, a resident of Los Altos Hills, emphasized that there were already many regulations in place, and once new rules were written, they could be difficult to change. She urged for simplicity in any new measures, echoing others’ suggestions, believing this approach would be appreciated by most residents.
Vice Mayor Bhateja closed the Public Comments.
Council Member Tyson acknowledged the community's concerns, noting they largely fell into two camps: fear of increased insurance risk and trust in CalFire’s expertise. While keeping things simple was tempting, he emphasized the importance of thoughtful, locally tailored decisions rather than defaulting to the state's broad approach. He praised staff for their careful work and acknowledged that while the process wasn't perfect, it was defensible and responsible. Tyson also stressed the importance of community-wide fire preparedness and personal responsibility, expressing support for continuing with higher safety standards and leaning toward adopting Option 2.
Council Member Swan emphasized the need to balance wildfire preparedness with the potential impact on residents. She expressed concern about future regret if action wasn’t taken now and lives were lost in a major fire. Acknowledging the difficulty of the decision, she showed openness to either fully applying WUI standards to all listed parcels or supporting Option 2, aiming to ensure maximum safety and preparedness for the community.
Council Member Mok supported adopting Option 2 and emphasized the need for stronger municipal ordinances requiring residents to maintain defensible space and reduce fire hazards on their properties. Drawing from personal experience with a neighbor’s house fire, he stressed that relying solely on emergency response was not enough and urged collective responsibility and
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proactive measures. He also advocated for eventually applying fire safety standards Town-wide to better protect against future wildfire risks.
Council Member Swan asked Director Bradford whether the Town could assign a WUI (Wildland-Urban Interface) designation to the 45–50 identified parcels—giving them the same fire safety requirements as if they were mapped in a Very High Fire Hazard Severity Zone—and whether that approach could be expanded beyond those parcels. She also asked if this would be equivalent in effect to Option 2.
Director Bradford confirmed that the Council could choose not to designate the parcels now and could instead apply WUI (Wildland-Urban Interface) standards to them in the future. He affirmed Council Member Swan’s idea was valid and added that he would show mapping tools used in the evaluation process to provide more context about the parcels and the public feedback received.
Council Member Swan expressed a strong preference for designating the identified parcels as WUI (Wildland-Urban Interface) immediately, rather than postponing the decision. She emphasized that if she was to support Option 1, she wanted the WUI designations to be included at the same time, not delayed for future action.
City Attorney Mattas clarified that adding properties to the WUI (Wildland-Urban Interface) designation was not on the agenda for that meeting, so the Council could not take that action at this time. However, the Council could direct staff to bring it back for future consideration, potentially when updating building codes.
Council Member Tyson clarified that updating the WUI (Wildland-Urban Interface) designation affected more than just new construction. While someone mentioned only 15 new houses were being built per year, Tyson emphasized that the regulations applied to all properties within the designated zones—not just new builds. Therefore, changing the WUI designation impacted a broader group of residents, not a small subset.
Vice Mayor Bhateja questioned whether there are ways to mandate wildfire safety requirements for all town residents—not just those involved in new construction. He expressed interest in exploring the broader implementation of safety standards regardless of building activity.
Director Bradford explained how the town used Cal Fire’s GIS data to inform fire hazard designations and made minor local adjustments based on topography, weather, and public feedback. He clarified that in some cases, properties already had high or very high designations from Cal Fire, even if residents thought otherwise. Bradford emphasized that the Town has taken a careful, measured approach and supports continued investment in wildfire mitigation, noting that risk factors were consistent across the town and not confined to specific areas.
Vice Mayor Bhateja opposed increasing fire hazard severity zones due to potential impacts on property values. He supported using the state maps and implementing Town-wide fire prevention
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through local ordinances. He emphasized the need for defensible space, easier hazardous tree removal, and broader mitigation efforts. He concluded by calling for a motion.
Vice Mayor Bhateja then asked City Attorney Mattas about a draw vote on a motion, and he responded that there needed to be a minimum vote of 3 votes to pass.
Council Members Mok and Swan restated their interest in which option they would support.
Council Member Tyson offered comments to support his earlier statements.
Vice Mayor Bhateja supported a measured approach, suggesting the Town adopt the state fire severity maps but act quickly to pass local ordinances requiring defensible space measures. He emphasized the flexibility of ordinances over permanent severity zone designations, warning that increased zones could negatively impact property values and insurance. He advocated for a solution that balanced fire safety with minimizing financial harm to residents.
A discussion regarding the pros and cons of the two options between the Council Members ensued.
City Attorney Mattas clarified that the ordinance presented included both options, and for the record, the motion being considered should specify adopting the parts related to Option 2 and removing the language that pertains to relying solely on the CalFire map (Option 1).
Council Member Tyson n made a motion to adopt of the Local Amendment map (Option 2) and make findings that, based on substantial evidence in the record, the requirements of Government Code Section 51182 are necessary for effective fire protection within certain areas of the Town and designate areas not identified as Very High and High Fire Hazard Severity Zones by the State Fire Marshal, as Very High, and High Fire Hazard Severity Zones. It should be noted that the above stated findings are required only for the purposes of increasing certain parcel designations to Very High Fire Hazard Severity Zones. Council Member Swan seconded.
APPROVED, VOTE 3-1
MOTION PASSED: 3-1
AYES: Mok, Swan, Tyson
NOES: Bhateja
RECUSE: Tankha
ABSTAIN: None
ABSENT: None
8. NEW BUSINESS
A. Consideration and Direction Regarding the Town of Los Altos Hills' 70th Anniversary Celebratory Activities
Community Services Supervisor Emina Mahic presented an update on planning for the Town of Los Altos Hills' 70th anniversary celebration. She explained that the idea originated from a Council-initiated item in April, prompting both the History Committee and the Parks and Recreation and Community Events Committee to meet and brainstorm ideas. The History
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Committee recommended a modest three-part celebration in 2025, followed by a larger gala event in 2030 for the 75th anniversary. Their proposed activities include formal recognition during the December Council reorganization with a birthday cake, potential heritage house tours (pending renovation completion), and historical displays or open houses throughout the year involving students and the community. Additionally, they suggested including a birthday cake at the Town Picnic to reach a broader audience.
Meanwhile, the Parks and Recreation and Community Events Committee considered a variety of celebratory formats, ranging from formal events like a masquerade ball or black-tie gala to smaller events throughout the year. They proposed several potential venues—including local country clubs and wineries—with estimated ticket prices ranging from $150 to $220 per person. Entertainment options discussed included a DJ and interactive elements such as a community cake contest. The committee is still gathering details on venue availability and pricing before making final recommendations. Emina concluded by requesting City Council direction on how staff should proceed with planning the 70th anniversary activities.
Public Comments:
Jim Waschura, a Los Altos Hills resident, suggested that waiting until the 75th anniversary of the Town of Los Altos Hills is the best idea for a big event. Mr. Waschura thinks we should celebrate the Town’s 70th birthday in collaboration with the annual Town Picnic.
Kjell Karlsson, a Los Altos Hills resident, thinks the Town should celebrate the 70th anniversary and the 75th anniversary.
Duffy Price, a Los Altos Hills resident, loved the idea that we should celebrate the 70th anniversary at the Town Picnic and the History Committee can do a tour of the Heritage House.
Mrs. Price suggested creating a committee to organize the anniversary events.
There was a consensus of the City Council to celebrate the 70th Anniversary in collaboration with current Town events (i.e., Council Reorganization and Town Picnic). The History Committee will work on an Anthology to celebrate the 75th Anniversary of the Town of Los Altos Hills.
B. Review and Reappointment of Active Ad Hoc Committees
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C. Consideration of Adding a City Council Meeting on Monday, July 21, 2025, and Canceling the Scheduled Regular City Council Meeting on Thursday, August 21, 2025 Council Member Swan made a motion to add a Regular City Council Meeting on Monday, July 21, 2025 and Cancel the Scheduled Regular City Council Meeting on Thursday, August 21, 2025.
Council Member Mok seconded the motion. APPROVED, VOTE 5-0
9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCIL MEMBERS ON
OUTSIDE AGENCIES
A. Work Summary and request for increased staffing and budget for the Planning Department Planning Commission Chair Rajiv Patel provided an update on Planning Commission activities, including staffing and budgeting needs for the Planning Department. He reported that many Housing Element-related activities, ordinance updates, and ministerial checklist tasks are progressing slower than appropriate, while other important topics such as fire safety, road safety, tree ordinances, and landscape policy reviews are not currently prioritized. He noted that activities that should be performed by staff are being offloaded to contractors, resulting in a loss of critical institutional knowledge. Chair Patel recommended reviewing and planning Planning Department staffing to an adequate level, using consultants as needed for expertise or peak workloads, and hiring staff ahead of anticipated needs, particularly as workload will increase with multi-family housing planning and increased ministerial reviews.
Chair Patel also summarized updates from the May 1, 2025, Planning Commission meeting, which included discussions and clarifications on SB-9 ordinance floor area exemptions (clarifying there are no exemptions for SB-9 developments, only for ADUs), SB-9 maximum floor area for sub-acre lots under SB 450, interpretations of the Town’s grading policy for height restrictions on decks, balconies, and terraces, updates to the Water Efficient Landscape Ordinance, and ongoing work on multi-family zoning and objective design standards.
PUBLIC COMMENTS:
Jim Waschura, a Los Altos Hills resident, emphasized that the Planning Commission has already stripped away everything nonessential and is only working on urgent items. Waschura explained that the main issue is not whether residents feel well-served in the permitting process, but rather fulfilling state housing mandates and completing housing element requirements on time and adequately. He noted that while resident input does create some hurdles, it must be integrated, and with the pace of quick changes, mistakes will occur and need correction later.
Waschura stated that the increasing workload is not temporary or at a peak level that can be handled by hiring consultants, but is a growing demand due to ministerial approvals and related work. He recommended the Town prepare for this increasing workload by hiring ahead of need, suggesting that if four staff are needed, five should be hired, especially given the quick turnover rate of about one and a half years. He concluded by emphasizing that there is no longer an option to sort urgent from important tasks, as only important obligations to the state and housing element remain, and those are his main concerns.
Peter Pertegos, a Los Altos Hills resident, provided live statistics on current permit timelines experienced by residents. He shared that it currently takes approximately seven months to receive an encroachment permit needed to prune trees in the public road area, work which the fire
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department has mandated to obtain final permit approval. Additionally, driveway modification or improvement permits are taking about six months. Pertegos agreed with Planning Commission Chair Rajiv Patel that some items do not need to be outsourced to third-party consultants. He noted that plan-checking an existing driveway improvement for simple resurfacing should not require a full plan check, as it adds unnecessary burden and delays. Clarifying his example, Pertegos explained that while the fire department approves access routes and may recommend tree pruning for fire truck clearance, it is the Town’s permit process for this pruning that took seven months. He concluded by stating there is a shortage of staff and suggested that there should be a way to fast-track simple permit requests.
John O’Connell, a Los Altos Hills resident, stated that there is no question the experience and knowledge of the Town’s code have decreased over time, noting that it takes time to build up this understanding because the code is complex, though not intentionally so. He commented that while the Town should increase ministerial approvals for planning applications, fast-tracking is not the solution, as it allows inappropriate projects to go through due to staff not knowing the code well enough. Instead, he recommended revising the code to enable ministerial approvals, which would mean that applications not meeting the clear standards would simply be rejected, discouraging architects from submitting noncompliant plans. O’Connell emphasized that this approach requires significant work and experienced staff. He concluded by saying the key message he heard was that the Town does not have enough people, and while Planning Commission Chair Rajiv Patel suggested forming a committee to determine staffing needs, O’Connell proposed directly hiring three new planners to improve staff capacity and experience in planning.
Sabrina Powers, a Los Altos Hills resident, shared that she received her temporary occupancy last week and will be moving in this week. She stated that based on her experience with the planning and building process over the past four years, she agrees with Planning Commission Chair Rajiv Patel that the Town needs to hire more staff, as the permitting process is slow.
Bowers described situations where she began the permitting process only to later be told her proposal was not allowed, resulting in wasted time and fees. She suggested that having more senior planners would be helpful and noted that Jeremy Lowe, their first planner, was excellent.
Bowers expressed appreciation for improvements made by Jay Bradford, such as allowing digital submissions, which eliminated the need for her to personally drive plans to CSG to save processing time. She concluded by emphasizing that while these changes have helped, the department remains short-staffed, and she would be happy to speak with anyone further about her experiences, as they have not yet received their permanent occupancy.
Allan Epstein, a Los Altos Hills resident, stated that well-run systems require measurements and feedback, and the reason questions cannot be answered is that performance is not being measured. He noted that the Planning Department is supposed to produce monthly reports detailing the number of houses coming in for permits, but no such reports have been issued in 2025. Epstein emphasized that measuring system performance, having a feedback loop, and evaluating processes are necessary. He praised Jay Bradford for doing a fabulous job despite
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being overwhelmed with work, describing him as a “one-handed paper hanger” needing more assistance. Epstein added that to implement administrative processes effectively, the Town needs clear procedures, checklists, and detailed guidelines. He commented that in the past, excessive building permits resulted from a lack of procedures on how policies should be implemented, combined with staff turnover, leading people to do their best without clear direction. He concluded by stating that better procedures, measurement, feedback, and additional staff are needed.
Vice Mayor Bhateja made a motion directed staff to establish a date for a Study Session to discuss Performance and Staffing in the Planning Department. Council Member Mok seconded the motion. APPROVED, VOTE 5-0
B. Ad Hoc Committee recommendation regarding the process for consideration of potential housing sites
Vice Mayor Bhateja and Council Member Stanley Mok jointly presented Item 9B (Ad Hoc Committee Recommendation Regarding the Process for Consideration of Potential Housing Sites) and Item 9C (Ad Hoc Committee Report on the Development Agreement Option) as a combined item.
C. Ad Hoc Committee Report on Development Agreement Option Vice Mayor Bhateja explained that the City Council had directed them to pursue three options: one proposed by Resident John O’Connell, one proposed by the consultants including Veronica Tam and representatives from Michael Baker, and a third for the ad hoc committee to revisit a possible development agreement. At the March 20th Council meeting, one option was removed, leaving only the consultant proposal and the development agreement option. Vice Mayor Bhateja stated that their approach to the development agreement was to represent the Town’s interests and achieve the goals defined for them, using a win-win mentality with the owner and considering resident input and Town ordinances. They held over 60 hours of meetings with the owner’s representatives, the city attorney, staff, and residents during two study sessions. Despite making several attempts to come to a meeting of the minds and being very close on a couple of occasions, there were continual, abrupt, and sudden changes, reversals, and reneges from the other side, often happening late in the process, such as 48 hours before a Council meeting, making it very challenging to reach an agreement. Vice Mayor Bhateja noted that development agreements are far more complicated and difficult to negotiate than key terms agreements, and since they were not meeting with success even on key terms, they felt it did not bode well for pursuing a development agreement. Therefore, their efforts failed, and they are recommending terminating the ad hoc committee and giving up on the development agreement option. The only remaining option is to amend the land use element and housing element according to the consultants’ proposal, which focuses development on lots 4, 5, and 6, whereas the ad hoc committee approach focused more on lots 1 and part of lot 2.
Council Member Mok added that there are 20 months until the mid-cycle review on January 31, 2027, and by that time some permits should be drawn. In his opinion, this is not going to be possible with Twin Oaks, the current sites, or Saint Nicholas School, as they have not given positive input.
Foothill College reduced the number of units they are allowing from 200 down to 50, and there is no assurance of progress on any sites at this point. Council Member Mok explained that site
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selection is a very long and extraordinarily complex process and recommended starting consideration of alternative sites now to help with the current cycle and prepare for the next. He noted that at every meeting he and Vice Mayor Bhateja had a different set of documents to review than previously agreed upon, and final documentation always came back different. Each side had attorneys reviewing the documents, and despite getting very close, the agreements always fell apart due to other issues. He thanked City Attorney Steve Mattas for always being there for them, including during holidays and expressed gratitude to City Manager Peter Pirnejad for his diligence, patience, and willingness to attend meetings even on weekends and holidays, despite some meetings not being kind. Council Member Mok also thanked staff, consultants Michael Baker and Associates, and residents for their valuable input and participation, emphasizing that their involvement is important because the work is not done yet.
Council Member Mok concluded, recommending that the ad hoc committee be dissolved and the development agreement option terminated. He noted they gave it every try and while they failed temporarily, it is not a permanent condition, and they will continue until there is a resolution. He recommended proceeding with zoning under the plan proposed by the consultants, and if there are any needed changes, they will make those recommendations as well. Finally, he suggested directing staff to begin considering alternative sites for multifamily housing, acknowledging that although this is not a low-resource task, having viable alternative sites available would be beneficial to meet RHNA numbers by 2031 or for use in the next cycle.
Public Comment:
1. John O’Connell, Town of Los Altos Hills resident, reminded the Council that during the housing element scoping discussions, he had written to them on February 9th emphasizing that identifying additional housing element sites was a key decision, but the Council decided not to pursue it at that time. He stated that it now needs to be done quickly, as he believes the letter recently received indicates a far bigger problem than just the mid-cycle review. He expressed concern that the letter was deliberately intended to make it impossible for the Town to move forward with developing lots 4, 5, and 6, which would trigger a 180-day clock and could result in the housing element becoming decertified, something he described as Council Member Linda’s greatest fear becoming reality. O’Connell emphasized the urgency of the situation and clarified that the housing element amendment he proposed had been narrowed down to a discussion comparing the Michael Baker proposal with his approach to dwelling units per acre. He recommended first recalculating the remaining need to reduce the problem’s scale, then recalculating the buffers, and finally to identify 50 sites and complete the work. He concluded by stating that if his first recommended step had not been terminated, the Town would have been ready to submit the housing element amendment to HCD by the end of this month.
Vice Mayor Bhateja made a motion terminate the discussion on the Twin Oaks Development Agreement and dissolve the Housing Element Ad Hoc Committee. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0.
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
19 City Council May 15, 2025, Regular Meeting Minutes
Council Member Tyson made a motion to extend the City Council Meeting past 10 PM in compliance with Ordinance No. 506. Mayor Tankha seconded the motion. APPROVED, VOTE 5-0
Council Member Swan made a motion to not direct staff to consider alternate sites for multifamily. The motion failed due to a lack of a second.
Vice Mayor Bhateja made a motion that we direct staff to proceed with considering alternate sites for multifamily housing without disrupting the January 31st deadline. Mayor Tankha seconded the motion. APPROVED, VOTE 4-1.
MOTION PASSED: 4-1
AYES: Tankha, Bhateja, Mok, Tyson
NOES: Swan
RECUSE: None
ABSTAIN: None
ABSENT: None
10. STAFF REPORTS
A. City Attorney Steve Mattas had no report.
B. City Clerk Arika Miller provided an update on the implementation of the electronic voting system. At this time, we are still working through a few remaining technology-related issues that need to be resolved before we can fully roll out the software.
C. Planning Director Jay Bradford expanded on the organization's staffing levels as a follow up to a presentation made by the Planning Commissioner Rajiv Patel. This report highlighted the balance between current planning responsibilities and additional long-range planning items being added to staff workload as the department assesses long-term staffing needs to match the projected tasks through the coming budget cycle. Director Bradford also reviewed the department's recent work, preparing new Fire Hazard Severity Zone maps for Council hearing and highlighted ongoing work on long-range planning efforts, including the Housing Element Amendment and key ordinance amendments, which are being heard at the Planning Commission level. The report included an update on the department's summer Internship program, which concluded interviews this week, and is slated to begin with two new interns are joining the team in early June.
D. Finance Director Thomas Leung provided the following update: Intern Interviews: We held interviews this week for our upcoming internship program. We look forward to welcoming a new intern who will support a range of Town projects this summer. FY 2025–26 Proposed Budget: The Proposed Budget is now available online at the Town's website. Printed copies are also available at Town Hall for City Council and FIC members. Two key meetings are scheduled:
On May 22 at 4:00 PM, there will be a joint Council and Finance & Investment Committee meeting to present the Proposed Budget. On June 26 at 6:00 PM, the Council will consider and adopt the final budget. Annual Interim Audit: Our annual interim audit for FY 2024–25 is currently underway. The external auditors are reviewing our financial systems, internal controls, and preliminary balances in preparation for the year-end audit. This is a standard part of our annual financial reporting process, and I want to thank staff for their cooperation. Routine State Audit – Gas Tax & RMRP: The State Controller’s Office will be conducting an on-site audit beginning May 19. This will cover the Town’s Special Gas Tax Street Fund 7 City Council
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Regular Meeting Recap May 15, 2025 and Road Maintenance and Rehabilitation Program for the fiscal year ending June 30, 2024. The audit may include review of transactions as far back as the last Gas Tax audit, which ended in 2003. Fieldwork is expected to last about four weeks.
E. Public Works Director WooJae Kim provided the following update: Mowing Schedule Every year around this time in spring, residents inquire and request vegetation mowing around the Town. The Public Works maintenance staff mow along public ROW, pathways, and open space. The Town’s mowing work started last month, and it will continue through the summer, even during some Saturdays. We try to start mowing to minimize a second round of mowing needed. Staff request that residents continue to submit mowing requests on the non-emergency, “Report a Problem” portal, on the Town’s website. Speed Limit Signs on Altamont Road The vehicle speed limit for Altamont Road is 30 MPH. Upon a request from the Sheriff’s Office, staff will be installing few more speed limit signs along Almonte Road between Page Mill and Moody as an attempt to make drivers more aware of the traffic speed limits and also so that speed enforcements can occur. Speed Feedback Sign For the new speed feedback sign, the Town recently received the sign with a new trailer. This unit can be hauled to different streets in the Town to flash speeds of vehicles and also to keep track of excessive vehicular speeds. This information can be shared with the Sheriff’s Office to conduct more focused traffic enforcement.
Staff will start rolling out the sign soon after receiving training on the cloud application that keeps track of the speed data. Summerhill Avenue Pathways – Phase II Staff was asked to report out on the schedule of the Summerhill Pathway project. Phase II of the project involves installing pathways on the remainder of Summerhill Road between Nicole Lane to Magdalena. Phase II project had to be postponed due to other priority projects being added to the Council Work Plan.
Staff is still working with the County for the encroachment permit, which is pending approval of the final plans, mitigation plan for trees being removed, and maintenance and indemnification agreement for the pathway to be built. There is still one property where an easement is required for the project to move forward. Staff is aiming spring of next year to secure the encroachment permit from the County and start construction by summer 2026. Biking Advisory Signages for Pathways As a Council Initiated Item on April 17, the City Council directed staff to bring back an item to Council to request the Pathways Committee to investigate safety concerns of bikes on pathways and make recommendations. Staff initiated the discussion with the Pathways Committee at their April 28th meeting. They will review the issue and recommend advisory signages for bicyclists to slow down at certain pathways. Staff will bring back Pathways Committee’s recommendations to Council for consideration at a future time. Ford F250 Replacement At the February 20th meeting, Council authorized the replacement of the Ford F250 truck, 8 City Council Regular Meeting Recap May 15, 2025 which required a new engine and a radiator. Last week, the Town received the replacement truck from Ford Store in Morgan Hill.
The truck is almost fully equipment. The Town was able to obtain Ford F450 with higher payloads and towing capacity for only a couple of thousand more, but well within the amount authorized by Council.
F. City Manager Peter Pirnejad provided the following update: The City Manager acknowledged the dedication and hard work of Town staff in supporting the evolving goals of the City Council. Despite being a lean team, staff members routinely go above and beyond— often working extended hours and even adjusting personal time—to ensure Council initiatives and priority projects remain on track. PalAmerican Contract The current contract with PalAmerican, which covers Fiscal Year 2024–2025, is set to expire on June 30, 2025. In alignment with City Council discussion held in February, staff is proposing to enter into a new agreement for Fiscal Year 2025–2026, maintaining the existing service level of three patrol shifts per day. Unless concerns are raised, staff will proceed with executing the contract for the next
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fiscal year. KMVT Services KMVT broadcasting services are scheduled to begin in July. A preliminary demonstration was conducted during the meeting, and the service appears to have been positively received. “Short-Sleeve” Study Session Staff is planning an informal "ShortSleeve" Study Session with the City Council in late September. This session will serve as an opportunity to discuss a range of emerging topics relevant to the Town, including: • South County Fire District • 2035 mandate for electric vehicle transitions • Garbage contract renewal • Westwind Barn improvements (arenas, barn, paddocks) • Town communication strategies • Emergency preparedness • Long-term fiscal sustainability, including revenue and expenditure alignment Coyote Town Hall The Town and its partner agency, Palo Alto Animal Control, have seen an increase in calls regarding coyote activity. To enhance public education on coexistence and safety practices, staff is organizing a Coyote Town Hall. The event—last held eight years ago—is tentatively scheduled for late June and will be promoted via the Town’s weekly newsletter and website. Internship Program Staff has begun interviewing candidates for the summer internship program. The Town anticipates filling five intern positions for the June– August term. Contract Management System – Laserfiche A new contract management module has been implemented within the Town’s Laserfiche system. The platform will assist staff in tracking expiring agreements and, for added transparency, allow the public to access contracts through an online portal. Upcoming Events 78th Annual Los Altos Kiwanis Pet Parade The Town of Los Altos Hills will participate in the 78th Annual Los Altos Kiwanis Pet Parade on Saturday at 10:00 AM in Downtown Los Altos. Residents are invited to walk with 9 City Council Regular Meeting Recap May 15, 2025 the Town banner and showcase their pets in this cherished community tradition. Town Picnic – Sunday, June 1, 2025 The annual Town Picnic will feature a barbecue lunch by Coyote Sergio BBQ (new this year), along with beverages, ice cream, live entertainment, and games for all ages. The 15th Classic Car Show will also be held, highlighting vehicles owned by local residents. This event is organized by the Parks, Recreation, and Community Events Committee with support from dedicated community volunteers. Preregistration is required for accurate meal planning, and attendees must present proof of residency.
Please note that pets are not permitted at the event.
COUNCIL INITIATED ITEMS
A. Discussion and Consideration of Opposition to Assembly Bill 306 There was a Consensus of the Council to bring this item back on a future agenda City Council Meeting Agenda.
B. Consider and create a City Council Ad Hoc Committee to Review Fire Service Options for the Town
*This item was removed from consideration at this meeting.
C. Status of the current issue of Our Town
Public Comments:
Mike Salameh, spoke in support of the OurTown news publication.
Duffy Price, spoke in support of the OurTown news publication.
Dave Stewart, spoke in support of the OurTown news publication.
Jitze Couperis, spoke in support of the OurTown news publication.
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Kjell Karlsson, spoke in support of the OurTown news publication.
ADJOURN
Mayor Tankha adjourned the meeting, which will be continued on June 18th to continue Item 7A at 11:28 PM.
Respectfully submitted,
Arika Birdsong-Miller
City Clerk
ITEM 5B
Town of Los Altos Hills
City Council Adjourned Regular Meeting Minutes
Wednesday, June 18, 2025 at 5:00 P.M.
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Swan, and Council Member George Tyson
Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, and City Clerk Arika BirdsongMiller CALL TO ORDER (5:00 P.M.)
Mayor Tankha called the meeting to order at 5 P.M.
ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.
1. AGENDA REVIEW
There were no modifications to the agenda.
2. PRESENTATIONS FROM THE FLOOR
There were no public comments.
Mayor Kavita Tankha announced that she would recuse herself from the discussion due to a conflict of interest, as her property is located within the high fire hazard zone. She explained that Council Members are required to recuse themselves when they have an economic interest in the matter under consideration. Vice Mayor Rajiv Bhateja assumed the role of presiding officer for the item.
3. CONSENT CALENDAR
A. Waive Reading and Adopt an Ordinance of the Town of Los Altos Hills designating Fire Hazard Severity Zones pursuant to Government Code Section 51179, based on the map titled “Town of Los Altos Hills Fire Hazard Severity Zones”, which reflects CALFIRE recommendations and local amendments. Properties are designated as moderate, high, or very high, with findings supported by substantial evidence for those reclassified to very high. (Staff: J. Bradford)
Waive Reading and Adopt the Ordinance
Los Altos Hills Adjourned Regular City Council Meeting Minutes Page 2 Wednesday, June 18, 2025
Council Member Mok requested that the Consent Calendar ITEM 3A be pulled for separate discussion.
Community Development Director Jay Bradford presented an overview of the proposed ordinance and updated the Fire Hazard Severity Zone (FHSZ) map for Los Altos Hills. He explained that the Town is required by state law to adopt an updated map by June 24, 2025, following Cal Fire’s release of new data in February. Bradford detailed the process undertaken, including multiple Council meetings, interagency coordination (e.g., with Cal Fire, Santa Clara County Fire, and local stakeholders), and technical consultations with nonprofit insurance risk organizations.
He reviewed the scientific basis Cal Fire uses to determine fire hazard zones, including vegetation, topography, wind patterns, and ember behavior. The Town built upon Cal Fire’s base map, aligning it to parcel-level accuracy using GIS data and applying a conservative approach by assigning the highest applicable hazard level where discrepancies occurred. He emphasized that the Town cannot reduce designations but may increase them for safety and consistency.
Director Bradford shared examples of localized adjustments made based on site-specific terrain, fuel loads, and evacuation constraints, such as around Buena Vista Drive and Old Ranch Road. He explained that properties were sometimes reclassified into higher hazard zones if even a small portion intersected a higher-risk area.
He clarified that the local map will not directly impact insurance rates but helps show a commitment to risk mitigation, which can influence insurer decisions and support property values. The updated FHSZ map, combined with visible mitigation efforts, is intended to enhance community resilience, support defensible space and home hardening strategies, and provide a foundation for informed decision-making and long-term wildfire preparedness.
Santa Clara County Fire Department Chief Tony Estrada explained that County Fire’s role was to support the Town of Los Altos Hills by collaborating closely with the Community Development Department, particularly Jay Bradford and his team. Their focus was to help identify areas and conditions that could increase fire risk based on Cal Fire’s methodology.
Chief Estrada noted that while fire hazard mapping had existed for State Responsibility Areas (SRA), this was the first time such mapping had been applied locally within the Local Responsibility Area (LRA), and impacts were anticipated.
County Fire conducted site evaluations, driving the roads and assessing properties, terrain, and operational concerns such as emergency access and fire progression. They verified specific hazard characteristics and provided yes/no assessments for each area. County Fire also offered operational input and engaged in collaborative discussions with Town staff, clarifying findings when needed. Chief Estrada emphasized that while County Fire provided technical input, the final responsibility for adopting the updated fire hazard map rests with the local jurisdiction.
City Manager Peter Pirnejad emphasized that the Town of Los Altos Hills is the lead agency responsible for adopting the Fire Hazard Severity Zone (FHSZ) map and ordinance.
He clarified that only the Town Council can make the final policy decision, based on the
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professional recommendation provided by staff. Pirnejad praised the collaborative work led by Community Development Director Jay Bradford, noting extensive coordination with outside agencies, including the Santa Clara County Fire Department and nonprofit organizations.
He explained that the local mapping process involved refining Cal Fire’s broad, statewide designations to a parcel-specific level. In cases where a parcel contained multiple hazard zones, the highest designation was applied in accordance with state and county interpretation—local agencies are not permitted to downgrade hazard levels.
Mr. Pirnejad acknowledged community concerns about impacts on insurance and property values and reiterated that extensive public input had been received and reviewed. He noted that staff's role is to make a professional, data-driven recommendation, while the Council has the authority to adopt or reject the proposal.
He provided a procedural overview, stating that the item before Council represented the second reading of the ordinance, following a 3–1 vote on May 15 to proceed. While typically placed on the consent calendar, he acknowledged that the item had drawn significant public interest and warranted further discussion. He concluded by thanking the Santa Clara County Fire Department for their consistent engagement throughout the process.
Vice Mayor Bhateja shared his position on the Fire Hazard Severity Zone (FHSZ) map prior to public comment. He explained that adoption of the Town’s ordinance would take effect in 30 days unless challenged. While acknowledging the thorough work of staff, he expressed fundamental concerns with the methodology used to develop the Town’s map.
He maintained that the Town conflated hazard (natural conditions such as terrain, vegetation, and fire weather) with risk (factors like access, evacuation routes, and building vulnerabilities), which he believes are not appropriate criteria for determining hazard designations. Vice Mayor Bhateja stated that this approach deviated from Cal Fire’s sciencebased methodology and could expose the Town to legal challenges due to inconsistent application of standards.
He also raised concerns about the lack of direct notification to property owners whose parcels were elevated to higher designations and noted that no other local jurisdictions in the state have adopted anything other than the Cal Fire map. He questioned why Los Altos Hills was deviating from this standard and warned that singling out 50 properties with added disclosure requirements could be seen as punitive and ineffective.
Instead, he advocated for a town-wide approach focused on fire mitigation, including enhanced defensible space enforcement, vegetation management on public lands, and collaboration with the Fire District. He noted that the Emergency Preparedness and Response Committee (EPRC) recommended adopting the state map while pursuing town-wide resilience strategies through a separate ordinance.
Vice Mayor Bhateja concluded by urging respectful dialogue on this emotionally charged topic, remarking, “Fires are hot, debates don’t have to be.”
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Public Comment:
1. Kian Malek, a Los Altos Hills resident, expressed concern about the growing threat of wildfires, as well as the potential negative impact of a permanent high fire hazard designation on his property. He stated that such a designation could reduce property values and make it more difficult to obtain insurance.
Mr. Malek urged the Council to reject the proposed local fire hazard map and instead adopt the base Cal Fire map paired with a town-wide Firewise ordinance. He argued that this approach would enhance fire safety without creating long-term classifications that burden a small number of parcels. He referenced similar efforts in Mill Valley and Berkeley, which have adopted community-wide ordinances to address wildfire risk more equitably.
He emphasized the importance of shared responsibility and protecting the entire town, not just 50 properties, while also preserving local control in the face of increasing state mandates. Mr.
Malek concluded by encouraging the Council to “do this right” and implement a fair, locally driven solution that does not harm property values.
2. Eric Bredo, a Los Altos Hills resident, expressed support for Vice Mayor Bhateja’s remarks and added a few concerns of his own. He questioned how property designations under the proposed fire hazard map could be revised or removed in the future, noting a lack of clarity on how affected properties could be reclassified.
Mr. Bredo also criticized the approach as divisive, stating that it appeared to single out certain property owners and fostered a sense of blame. He advocated for a more constructive, community-oriented strategy that offers guidance and services rather than punitive measures.
He encouraged the Council to pursue a positive, collaborative approach to fire safety.
3. Dana Staller, a Los Altos Hills resident, stated that she is not one of the 50 impacted property owners but strongly supports adopting the state fire hazard maps. She expressed agreement with Vice Mayor Bhateja’s presentation and concerns.
Ms. Staller remarked that the Town already makes it difficult to remove trees and suggested that there is significantly more that can be done to mitigate wildfire risk. She advocated for a more democratic and equitable approach to fire safety—one that applies uniformly across the community and achieves better results for all residents.
4. Cheryl Evans, a Los Altos Hills resident, opposed the proposed ordinance and map, stating it unfairly penalizes over 150 residents without reducing town-wide fire risk. She emphasized the need to focus on actual risk factors—such as ignition zones, eucalyptus trees, and Diablo winds—outlined in the Santa Clara County Community Wildfire Protection Plan. Ms. Evans urged the Council to vote no and instead develop a comprehensive, community-informed fire mitigation plan.
5. Eric Evans, a Los Altos Hills resident, opposed the Town’s proposed fire hazard map, stating that his property was incorrectly upgraded to the “very high” zone despite Cal Fire data showing only a small portion in that category. He disputed the accuracy of the staff report and criticized the lack of clear public notification. Mr. Evans urged the Council to reverse the May 15 vote and adopt the unaltered Cal Fire map, suggesting future amendments be made only after comprehensive community input.
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6. Peggy Lizaur, a Los Altos Hills resident, voiced support for the state fire hazard map and Vice Mayor Bhateja’s presentation. She expressed concern over the lack of direct notification after learning her property had been reclassified as “very high” due to a small corner falling in that zone. Ms. Lizaur questioned the basis for applying the highest designation to entire parcels and noted that her street does not match the staff’s description. She urged the Council to adopt the state map.
7. Pedro Lizaur, a Los Altos Hills resident, expressed concern over last-minute changes to the agenda and the shifting characterization of the map from a “state map” to a “city map.” He stated that this change was misleading and compromised proper public notification. Mr.
Lizaur challenged statements made by staff regarding Cal Fire’s involvement, disputed the legal justification provided for map changes to his property, and criticized the Town’s communication and treatment of residents. He urged the Council to adopt the official Cal Fire map.
8. Dinesh Khurana, a Los Altos Hills resident, expressed support for adopting the Cal Fire map and raised concerns about the Town’s designation of his street as a high fire hazard area.
He noted that all homes on his cul-de-sac were marked as “high” without clear justification, while nearby homes were not. Mr. Khurana questioned the scientific basis and consistency of the designations, particularly when based on evacuation risk rather than actual fire hazard.
City Manager Peter Pirnejad clarified that Jay Logan does not represent the Los Altos Hills County Fire District in a personal capacity and that the Santa Clara County Fire District has not taken an official position on the proposed fire hazard maps. He emphasized that while both the Fire District and County Fire Department were consulted and collaborated with staff, they do not issue formal recommendations. The official position on the map rests solely with the Town.
9. Alexi Tumarkin, a Los Altos Hills resident, criticized the Town staff’s approach to the fire hazard map as unscientific and lacking quantifiable criteria. He stated that if the same data as the State was used, then the State’s scientifically developed methodology should be followed.
Mr. Tumarkin argued that the State map already accounts for property boundaries and that staff failed to present a clear, data-driven justification for local modifications. He urged the Council to adopt the unaltered State map.
10. Kira Hartz, a Los Altos Hills resident, opposed the proposed fire hazard map, stating that reclassifying 50 or more properties does nothing to reduce overall fire risk in the Town. She cited a quote from the staff report emphasizing the urgency of mitigation and agreed that stronger fire safety efforts are needed, but argued the current proposal fails to achieve that.
Ms. Hartz urged the Council to reconsider and make a decision that truly enhances community safety.
11. Tiffany Coan, a Los Altos Hills resident, expressed full agreement with the comments made by Kira Hartz and Vice Mayor Bhateja, stating that her points had already been addressed.
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12. Andy Coan, a Los Altos Hills resident, thanked the Council and spoke in opposition to the proposed fire hazard map. He emphasized that Los Altos Hills is a proactive community that has taken individual steps to reduce fire risk without mandates. Mr. Coan noted that over 400 residents signed a petition opposing the ordinance, with more signatures expected. He stated that, if necessary, residents are prepared to pursue a referendum. He also highlighted PG&E’s recent wildfire prevention efforts and expressed a desire to collaborate on town-wide mitigation strategies rather than adopt a blanket hazard designation.
13. Pirooz and Violet Parvaranden, Los Altos Hills residents, Pirooz Parvaranden, speaking on behalf of himself and his wife Violet Parvaranden, opposed the proposed fire hazard map and urged the Council to reconsider. He argued that the decision is effectively irreversible and carries a responsibility for higher due diligence. He expressed strong concern over the potential harm to current residents, particularly regarding insurance impacts, and criticized what he viewed as a lack of alternative options and transparency in the decision-making process. Mr. Parvaranden emphasized that hazard designations should be scientifically justified and that current residents’ voices should be prioritized. He concluded with a metaphor likening the affected homeowners to being unfairly marked and exposed to harm, urging the Council to lead with responsibility and integrity.
14. Jerry Haslan, a Los Altos Hills resident and realtor, challenged the staff’s assertion that the proposed fire hazard designations would not impact property values or insurance availability. Drawing on his 31 years of experience, he stated that insurance companies are already looking for reasons to drop coverage and raise rates, and that hazard reclassifications will only make it worse. He noted that buyers are deterred by properties in high-risk zones, which can negatively affect both marketability and value.
15. Sunita Sethi, a Los Altos Hills resident, thanked staff for their work but expressed concerns about flaws in the analysis behind the proposed fire hazard map. She emphasized that the law allows for local discretion and does not mandate always defaulting to the higher hazard classification. Ms. Sethi warned that misinterpretation could lead to legal challenges.
She questioned why the Town’s map changed when key risk factors, such as fire behavior and nearby preserves, have not. She urged the Council to focus resources on fire mitigation efforts rather than reclassification.
16. Craig Hansen, a Los Altos Hills resident and attorney with over 20 years of legal experience, urged the Council to reject the proposed local amendments to the Cal Fire hazard map. He argued that under Government Code Section 51179, the Town may only increase hazard designations with substantial, localized evidence, something he stated the Town has not provided. Mr. Hansen emphasized that Cal Fire’s map is based on a peer-reviewed, science-based model, and the Town’s justification relied instead on generalities without parcel-specific data. He warned that adopting the ordinance could expose the Town to legal challenges for acting arbitrarily and violating equal protection standards.
17. Gerda Cristal, a Los Altos Hills resident, thanked the Council and expressed support for Vice Mayor Bhateja’s position against adopting Option 2. She commended his thoughtful guidance and urged the Council to proceed cautiously, noting the potential for unintended consequences. Ms. Cristal referenced the Town’s ongoing litigation related to the Arastradero
Los Altos Hills Adjourned Regular City Council Meeting Minutes Page 7 Wednesday, June 18, 2025
Fire as an example of how decisions made with good intentions can have long-term legal impacts.
18. Namita Khurana, a Los Altos Hills resident, expressed support for earlier comments and emphasized the importance of focusing on fire mitigation efforts.
19. Ravi Kumar Assudani, a Los Altos Hills resident, shared her personal experience with insurance challenges. After purchasing her home, her insurance premium increased fourfold, and she later received a list of mandatory compliance changes before the insurer canceled her policy anyway. She eventually secured coverage through a startup, which has since issued a cancellation notice. Ms. Sudani warned that even homes currently in moderate zones are being impacted, and she urged the Council to take the insurance consequences of the proposed map seriously.
20. Katie Purdom, a Los Altos Hills resident, expressed support for adopting the unmodified Cal Fire map. She highlighted discrepancies between staff interpretations and what is shown on the Cal Fire GIS map, using a specific property on Buena Vista Drive as an example. Ms.
Purdom noted that while the property is primarily in a moderate zone with a small sliver in a higher zone, the Cal Fire data indicates that local jurisdictions have discretion on whether to elevate the designation. She warned that proceeding based on incorrect assumptions could expose the Town to legal risk.
21. Richard Minton, a Los Altos Hills resident, expressed concern about the potential impact of the proposed fire hazard map on insurance and property values. He noted confusion over the claim that property values would not be affected, pointing out that his property was elevated to a higher hazard zone while a nearby neighbor’s was not. Mr. Minton questioned the validity of the analysis, stating that as a buyer, he would prefer a home not designated in a higher risk zone, which could influence market value.
22. Bridget Morgan, a Los Altos Hills resident, stated her property is within the yellow zone under both the Cal Fire and amended Town maps. She shared that she contacted Jay Logan from the Los Altos Hills County Fire District, who confirmed that neither the District nor Santa Clara County Fire has taken a formal position on the map. Ms. Morgan emphasized the need for written input from Central Fire if it influenced staff’s recommendation. She expressed support for adopting the Cal Fire map and encouraged the Council to reject the Town’s amended map.
23. Tom Goff, a Los Altos Hills resident, voiced strong opposition to expanding the Cal Fire map. While supportive of wildfire risk reduction, he stated the proposed changes may not improve safety and would likely worsen insurance access and affordability. He noted that over 40 admitted insurance carriers have exited the market in the last five years, leaving only four, with premiums rising over 250%. Goff cautioned that proprietary insurance risk models would likely factor in the Council’s map decisions, regardless of intent. He urged the Council to focus on more effective mitigation measures such as undergrounding power lines, enhancing brush clearing, and targeting unmanaged lots.
24. John O’Connell, a Los Altos Hills resident, criticized the lack of direct notification to affected residents regarding the proposed fire map changes, noting greater public turnout this
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month. He opposed deviations from the Cal Fire map, stating prior feedback had been ignored.
He urged the Council to represent residents’ interests, not personal views, and warned that the Town’s mapping efforts lacked scientific rigor. He concluded by advocating for meaningful fire mitigation, such as avoiding high-density housing in steep terrain, rather than altering fire zone maps.
25. Allan Epstein, a Los Altos Hills resident, expressed continued opposition to the Town's proposed modified fire hazard map, reiterating his recommendation from the previous meeting. He emphasized that the large public turnout demonstrated widespread disagreement with the Council’s direction and signaled a lack of adequate representation. Epstein urged the Council to adopt the state Cal Fire map instead and focus on collaborative mitigation efforts town-wide. He stressed that targeting approximately 50 properties without substantial evidence was unfair and provided minimal benefit to overall fire risk reduction.
26. Dave Stewart and Amita Sachdeva, Los Altos Hills residents, representing the Emergency Preparedness and Response Committee (EPRC) clarified they do not have a conflict of interest, as their properties are already designated “Very High” under the existing Cal Fire map and are unaffected by the proposed changes. They expressed appreciation for staff member Jay Bradford’s expertise and commitment. Following a June 10th special meeting, the EPRC voted 5–2 to recommend that the Council adopt the state minimum Cal Fire map and pursue additional local ordinances to strengthen wildfire resilience. They shared both the majority view, favoring ordinance changes over formal map amendments due to potential unintended consequences, and the minority view, which supported adopting the Town’s recommended map as a more immediate path to improved wildfire mitigation.
27. Dru Anderson, a Los Altos Hills resident, explained that the Saddle Mountain area, the first neighborhood in Los Altos Hills to join the Firewise USA program, shared her perspective on community-driven wildfire preparedness. She emphasized that mitigation efforts like education, property assessments, and annual vegetation management are more impactful than map designations. Dru noted Saddle Mountain’s coordinated mowing program and encouraged broader Town support for expanding Firewise participation.
28. Martha Bowden, a Los Altos Hills resident, thanked a previous speaker for sharing a map showing Diablo winds and eucalyptus groves, and requested that the Town make it available on its website. She voiced support for adopting the Cal Fire map and criticized the proposed Town map (Map 2) as offering no direct fire mitigation benefits while negatively impacting property values. Martha also urged the Town to reinstate past programs to help residents remove hazardous and dead trees.
Council Member Tyson began by thanking the community for taking time to attend the meeting and engage in the discussion. He shared his background, noting that he is in his seventh year on the City Council and his eleventh year as a Fire District Commissioner, and emphasized that wildfire safety has long been a personal and professional priority. Tyson acknowledged receiving and reading the many emails and the community petition, and expressed appreciation for the public’s perspectives.
He addressed several concerns raised by residents, beginning with the Cal Fire map. While he respects Cal Fire’s expertise, he noted that their maps used a broad and less precise methodology, often evaluating 20-acre areas at a time. He explained that Cal Fire allows
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jurisdictions to increase, though not decrease, designations based on local knowledge, and he felt the Town had a duty to consider specific local conditions, such as narrow, winding roads and challenging access points. He said his own observations while walking the Town’s roads have left him deeply concerned about fire risk.
Council Member Tyson also responded to concerns about insurance and property values.
While sympathetic to residents facing insurance cancellations or cost increases, he believes insurance companies operate on their own models and would likely make coverage decisions regardless of the local map. He acknowledged that property value concerns are valid, but stated that preventing wildfire and protecting lives is a higher priority. He also noted fairness concerns—such as parcels being affected by proximity to designated areas—but said detailed parcel-by-parcel mapping was not feasible under the State’s timeline.
Regarding the suggestion to focus more on education rather than remapping, Tyson pushed back, pointing to multiple public seminars and Fire District efforts, including free home ignition zone evaluations. He encouraged residents to take advantage of these underutilized resources. He closed by expressing that although this has been a difficult and controversial process, he supports the Town’s decision to adopt the modified map. His decision, he said, is rooted in a thoughtful review of the data, public input, and a sincere concern for community safety.
Council Member Swan began by stating that she agreed with many of Council Member Tyson’s remarks and emphasized the seriousness of the decision before them. She acknowledged receiving a large number of emails from residents and, although she couldn't respond to each one, she assured the community that all were read. To underscore the gravity of wildfire risk, she referenced two impactful sources: Paradise, a book, and a Ron Howard film documenting the Paradise, California fire, and Fire Weather, which details the 2016 Fort McMurray wildfire in Alberta, Canada. Both, she said, were eye-opening and disturbing, and the issue has caused her—and likely others—sleepless nights.
Council Member Swan expressed concern over divisive rhetoric used during the process, particularly disagreeing with Council Member Bhateja’s reference to the designation as a “scarlet letter,” and criticized the process by which the EPRC came to its recommendation, suggesting that the committee did not operate independently and was led toward a predetermined outcome.
She stressed that wildfire mitigation cannot rely solely on voluntary homeowner efforts.
While she appreciated residents who had already cleared vegetation and hardened their homes, she emphasized the need for a town-wide, collective approach. The Town reviewed all affected properties individually, unlike the Cal Fire map, which used a broader 20-acre grid statewide. Swan noted that the Town’s analysis was more recent, localized, and detailed.
She highlighted several historic fires that came within two miles of Los Altos Hills, and pointed out that part of the Town was issued evacuation orders during the latter. Fires, she said, do not always adhere to designated hazard zones. She warned about narrow and deadend roads, which become lethal during evacuations, and explained how topography and weather contribute to fire behavior, including unpredictable elements like firenadoes.
Swan lauded the Town’s fire department and recounted the tragic 2013 Yarnell Hill Fire that claimed 19 elite firefighters. She urged the community to do everything possible to protect lives and property. Addressing concerns about insurance, she said she had personally spoken with the California Department of Insurance and State Farm, who confirmed that insurance companies use their own risk models—not Cal Fire’s maps—and that cancellations are already happening based on property-specific conditions.
Los Altos Hills Adjourned Regular City Council Meeting Minutes Page 10 Wednesday, June 18, 2025
She rejected the notion that past fire absence guarantees future safety, citing increased climate volatility and studies identifying Los Altos Hills as an extreme wildfire risk area. Swan asserted that following other cities’ examples wasn’t necessarily prudent, noting that Los Altos Hills has often been ahead of the curve on important issues like housing and environmental policies.
She emphasized the importance of addressing both “hazard” and “risk,” arguing that weather and wind patterns, combined with high fuel loads and terrain, create a real threat. While acknowledging the impact on affected parcels, she said the Council had a responsibility to protect the entire community. She called this a “life and death decision,” not a debate over park amenities, and said her vote was informed by conscience and expert guidance. She concluded by urging continued mitigation efforts—including tree removal and other fire safety actions—and affirmed her vote to expand the very high fire hazard severity zone to include the additional 50 parcels.
Council Member Stanley Mok began by expressing gratitude to the community for attending the meeting and participating in the democratic process, as well as to the staff for their extensive work on this important issue. He acknowledged the severity of fire risks in Los Altos Hills and referenced recent fires in areas like Pacific Palisades and Altadena, where even neighborhoods outside official high fire risk zones experienced devastation. While recognizing that some homes can be hardened, he questioned whether designating 50 additional homes would make a significant difference. Council Member Mok emphasized the need for broader municipal ordinances modeled after Firewise standards to protect the entire town and help maintain access to fire insurance, which he noted has already become difficult and expensive for residents, including himself.
He explained that although he initially voted one way at the May 15th City Council Meeting to act quickly, he later realized that it was unfair to impose a lasting burden on a small group of property owners. Instead, he advocated for comprehensive town-wide standards and compliance mechanisms, stating that all residents must do their part to reduce fire hazards. He called for required hazard inspections for every property, sharing that he recently received a Firewise assessment on his own home and found it helpful. Council Member Mok urged residents to subscribe to the Town’s Weekly email for updates and emphasized that meaningful fire safety would require continued meetings, collaboration, and support from the community.
He suggested exploring a third option that accurately adopts the State’s official maps rather than expanding them. He voiced concerns that simply touching a high-risk area should not automatically place a property in the very high fire severity zone. Council Member Mok also pointed out that development density contributes to fire risk, noting that the Town’s one-acre lot minimums make it less susceptible than more crowded areas, provided residents maintain defensible space, remove hazards, and practice good property management. He concluded by advocating for more incentives or credits for residents who proactively reduce fire risk, suggesting this could be pursued through the County or fire district. He thanked everyone for their patience and attentiveness during this difficult decision-making process.
Council Member Tyson clarified a few key points in response to earlier comments. First, he noted that the Fire District already offers a Home Ignition Zone (HIZ) evaluation incentive, where residents can receive a match of up to $3,000 for wildfire mitigation work if they use a licensed contractor. He then addressed a misunderstanding regarding fire zone mapping.
Tyson clarified that properties adjacent to very high fire severity zones are not automatically
Los Altos Hills Adjourned Regular City Council Meeting Minutes Page 11 Wednesday, June 18, 2025
designated as such. Instead, the Town may have adjusted some designations based on access risk, for example, if a lower-risk property must be accessed through higher-risk zones, that factor may elevate its classification under the Town's mapping approach.
Council Member Tyson also pointed out that even fire experts are divided on this issue: some, like Captain Estrada, favor the Town map, while others, such as Jay Logan and Denise Gulen, support the State map, though none speak officially for the Fire District.
Council Member Tyson made a motion to waive the reading of the second ordinance and to adopt the Ordinance that includes the local amendments as introduced by the City Council at the May 15th City Council Meeting. Council Member Swan seconded the motion. Vote 2-2, Motion Failed.
MOTION PASSED: 2-2
AYES: Swan, Tyson
NOES: Bhateja, Mok
RECUSE: None
ABSTAIN: Tankha
ABSENT: None
Following the failure of the motion to adopt the Town’s modified fire hazard severity zone (FHSZ) map, Vice Mayor Bhateja expressed interest in adopting the state map, as discussed during the May 15th meeting. However, City Attorney Steve Mattas clarified that the Council could not adopt a new or alternative ordinance during the meeting because only the locally amended ordinance had been properly introduced and agendized. According to California law, an ordinance must be introduced at least five days prior to adoption.
Attorney Mattas outlined two options:
1. Call a Special Meeting at least 24 hours later to introduce a new ordinance adopting the state’s FHSZ map.
2. Reconsider the May 15th action, which originally introduced the local map, and substitute the state map — but this would be less transparent to the public under the Brown Act.
For legal clarity and public notice, Attorney Mattas recommended calling a Special Meeting.
Vice Mayor Bhateja made a motion to call a Special Meeting for Friday, June 20th, at 9:00 AM to Consider Introducing an Ordinance adopting the CalFire State Map.
Council Member Mok seconded the motion. Vote 2-2, Motion Failed.
MOTION PASSED: 2-2
AYES: Swan, Tyson
NOES: Bhateja, Mok
RECUSE: None
ABSTAIN: Tankha
ABSENT: None
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Kavita Tankha, speaking as a private resident, shared concerns about the transparency surrounding the fire hazard severity zone (FHSZ) mapping process. She stated that her property was previously designated in the “moderate” zone and expressed that neither she, the Council, nor the public were made aware that the map presented to the City Council at the May 15th City Council meeting was not the original Cal Fire map.
She emphasized that it was unclear whether the map had been modified by staff to reflect adjusted interpretations, which were not disclosed in the ordinance language.
Mrs. Tankha believes that had this been properly communicated, the outcome of the previous vote might have been different. She urged the Council to hold a new meeting to reevaluate the matter, emphasizing that this lack of clarity undermined informed decision-making.
Council Member Tyson stated that he is willing to shift his vote to have a Special Meeting on Friday, June 20th.
Vice Mayor Bhateja made a motion to call a Special Meeting for Friday, June 20th at 9:00 AM to consider Waiving the Reading and Introducing an Ordinance adopting the CalFire State Map. The motion also included continuing the Regularly Adjourned Meeting from tonight to Tuesday, June 24th, at 5:00 PM. Council Member Mok seconded the motion.
MOTION PASSED: 4-0
AYES: Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: Tankha
ABSENT: None
4. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. FY 2025-26 Proposed Budget Informational Update (Staff: T. Leung) This item was provided for informational purposes only. No presentation was given to the City Council.
5. ADJOURN
Mayor Tankha adjourned the meeting by stating that this Adjourned Regular Meeting would be further continued to Tuesday, June 24th at 5:00 PM, for the purpose of considering adoption of the Ordinance that will be introduced at the Special Meeting on Friday, June 20th at 9 AM.
Respectfully submitted,
Arika Birdsong-Miller
ITEM 5C
Los Altos Hills Special City Council Meeting Minutes Page 1 Wednesday, June 18, 2025
Town of Los Altos Hills
City Council Special Meeting Minutes
Wednesday, June 18, 2025 at 6:00 P.M.
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Swan, and Council Member George Tyson
Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 8:25 P.M.
ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.
1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no public comments.
2. PUBLIC HEARING
A. Adopt Resolutions making findings and deny two applications to construct multi-family senior residential developments on vacant parcels at 10728 and 10758 Mora Drive, respectively (File Nos. CDPD23-0001 and 0002) pursuant to Government Code Section 65589.5(d) (Staff: J. Bradford)
Community Development Director Jay Bradford presented a detailed staff report on the proposed Builder’s Remedy projects at 10728 and 10758 Mora Drive. These applications, initially submitted in February 2023, proposed multi-family senior residential developments and have since undergone eight rounds of revisions, with the most recent plans received on May 29, 2025. The latest iterations propose 30 units at 10728 Mora Drive and 32 units at 10758 Mora Drive, including three extremely low-income units at each site. The assisted living components previously included were removed, and the Applicant is no longer pursuing State Density Bonus provisions. Each site proposes a five-story residential building over a two-level podium, resulting in building heights exceeding 80 feet, significantly taller than any existing development in Los Altos Hills.
ITEM 5C
Los Altos Hills Special City Council Meeting Minutes Page 2 Wednesday, June 18, 2025
Director Bradford outlined the substantial physical and regulatory challenges associated with the proposals. The subject parcels are small, steep, and located in a densely vegetated hillside area with limited access via Mora Drive—a narrow, winding road that serves as the sole access and evacuation route. The area has been identified as high risk for wildfire by both CAL FIRE and other independent analyses. In May 2025, the City Council designated the area as a Very High Fire Hazard Severity Zone based on local conditions and fire risk modeling.
The proposed developments do not comply with the Town’s zoning standards, exceeding allowable density, floor area, height, and setback requirements. The parcels are significantly below the one-acre minimum lot size and are zoned for low-density, single-family residential use. Director Bradford noted that the proposed density—over 80 units per acre on each parcel—is entirely inconsistent with the Town’s General Plan, which limits development in this area to one unit per acre and does not identify these sites in the Town’s Housing Element site inventory.
Based on the evidence and the projects’ failure to meet the requirements of Government Code Section 65589.5(d), Director Bradford recommended that the City Council adopt findings for denial of both applications. He emphasized the Town’s openness to working with the Applicant on future proposals that are consistent with state and local law and better aligned with the community’s character and public safety priorities.
Assistant City Attorney Claire Lai provided an overview of the application processing timeline, noting the Town's consistent and timely responses under state law. The applications were determined incomplete multiple times throughout 2023 due to missing or deficient materials, and significant changes made in January and February 2025 required additional rounds of review. Despite the Applicant’s ongoing revisions, key elements of the plans remained inconsistent or unclear as of the latest submittal.
Forrest Linebarger, applicant and speaking on behalf of the proposed development, urged the City Council to approve the Builder’s Remedy projects, emphasizing that California is experiencing a historic housing crisis. He argued that many cities, including Los Altos Hills, have historically found reasons to avoid building housing, which pushes development into undeveloped areas and worsens environmental, traffic, and wildfire challenges. Citing state laws aimed at reducing local barriers to housing, Linebarger contended that Los Altos Hills is fabricating justifications to deny the projects, similar to tactics used by other anti-housing cities.
He referenced letters of support from respected housing advocacy organizations—CalHDF and YIMBY Law—who regularly litigate against cities that fail to comply with state housing mandates. Linebarger warned that denying the projects could expose the Town to lawsuits, legal penalties, and attorneys’ fees, potentially creating a financial burden for taxpayers.
Drawing a comparison to the City of Woodside, which faced national ridicule for attempting to exempt itself from housing obligations by citing mountain lion habitats, he suggested Los Altos Hills is using wildfire risk as a similarly unsubstantiated pretext for denial.
Mr. Linebarger also challenged the staff's interpretation of the projects’ density, stating that the developments comply with state density bonus law. He emphasized that the applicant has submitted detailed responses rebutting the staff report and asserted that the denial of the projects would violate state law. He argued that the projects offer critically needed housing
ITEM 5C
Los Altos Hills Special City Council Meeting Minutes Page 3 Wednesday, June 18, 2025
for seniors, a group identified in a Town-conducted survey as having the greatest housing need. That same survey found that 78% of respondents cited housing costs as a key issue, and a third pointed to insufficient housing supply as a concern.
Concluding his remarks, Mr. Linebarger questioned the message being sent by a predominantly affluent, white and Asian community avoiding its housing obligations. He maintained that these projects should not be denied and corrected the record by clarifying that condominium mapping was not part of the most recent project submittals.
Public Comment:
1. Esther John, a Los Altos Hills resident, expressed strong opposition to the proposed development, citing concerns about wildfire risk and insufficient parking. She noted that despite some reductions in the number of units, the core issues remain unchanged. Ms. John emphasized that the area is designated as a Very High Fire Hazard Severity Zone and that many residents in the neighborhood are elderly, raising concerns about safe evacuation in the event of a fire. She urged the Council to reject the proposed development plans.
2. Aart De Geus, a Los Altos Hills resident, thanked staff for the comprehensive report and expressed strong concerns about the scale of the proposed development. He noted that the two parcels in question are significantly smaller than the neighborhood average, having been created through the subdivision of a previously larger lot. Mr. De Geus described the proposed project—comprising 30 and 32 condominium units in 8- and 9-story buildings—as dramatically out of scale with the surrounding single-story homes. He likened the proposal to placing two cruise ships next to small houses and urged the Council to consider the disproportionate nature of the project, stating it was “completely out of whack” in terms of scale and compatibility with the neighborhood.
3. Gerda Cristal, a Los Altos Hills resident, expressed opposition to the proposed development, stating that as a senior resident, she saw little benefit for seniors in the project.
She noted that she has lived on Mora Drive for 52 years and is very familiar with the area’s narrow, winding, and hilly roads, which she described as unsafe and difficult to navigate, particularly at sunset due to visibility issues. Ms. Cristal raised concerns about limited evacuation routes and overall traffic safety, referencing a recent incident involving a child who was struck by a car. She stated the proposal does not serve the interests of seniors or the broader community and suggested it is motivated primarily by financial gain.
4. David Kehlet, a Los Altos Hills resident, thanked staff for their thorough report and expressed strong opposition to the proposed development, citing serious safety concerns. He noted that previous discussions had focused on issues like density and Town Charter compliance, but emphasized that the current concern is public safety, particularly in the event of a wildfire. Mr. Kehlet highlighted the narrow, winding, and heavily vegetated nature of Mora Drive, comparing it to areas affected by recent and historic wildfires, including Pacific Palisades and the 1991 Oakland Hills fire. He questioned how emergency evacuation could be achieved for the hundreds of residents in the area, especially with the addition of 62 senior housing units. He urged the Council to approve motions for denial, citing the project’s failure to meet safety and access requirements.
ITEM 5C
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5. Mary Jo Feeney, a Los Altos Hills resident, reiterated her ongoing concerns about the proposed development, referring to a letter she submitted in January. She emphasized that the health and safety risks extend beyond Mora Drive residents to anyone who uses the road, including children, hikers, walkers, and bikers. Ms. Feeney referenced a recent accident between a bicyclist and a pedestrian as an example of existing safety concerns and urged the Council to deny the proposal in the interest of protecting the well-being of all Los Altos Hills residents.
6. Hal Feeney, a Los Altos Hills resident, urged the Council to deny both proposed development projects due to their serious public safety impacts. He noted that in the event of a mandatory evacuation, over 80 homes rely solely on Mora Drive as an escape route. Adding 62 senior housing units, he warned, could create a public safety catastrophe by increasing dwelling density on Mora Drive by nearly 200%. Mr. Feeney questioned how emergency vehicles—such as buses, ambulances, and fire trucks—would be able to respond effectively under such conditions. He emphasized that Mora Drive is already a challenging, narrow, and winding roadway, and pointed out that many surrounding streets are dead ends with no alternate outlets. He also noted that the Waldorf School, with over 250 students and staff, relies on Mora Drive for access. Mr. Feeney concluded that the added congestion would pose a severe risk to public safety.
7. John O’Connell, a Los Altos Hills resident, strongly urged the City Council to deny this application being considered.
8. Prabhu, a Los Altos Hills resident,shared that his daughter was hit by a car on Mora Drive because of how steep and narrow the curves in the area are, resulting in a broken arm. He emphasized how dangerous the streets are, noting that they are extremely narrow and difficult to navigate safely, especially with both pedestrians and vehicles present. He observed that cars often drift out of their lanes due to the limited space, making it nearly impossible to stay within the lane boundaries.
9. Sasha Zbrozek, a Los Altos Hills resident, highlighted the serious concerns about unsafe infrastructure on Mora Drive, including a recent cyclist accident and heightened fire danger.
He noted that the road is inadequate and questioned whether any development should occur there at all. In a facetious tone, he suggested the Council use eminent domain to condemn all properties along Mora Drive and convert the area to parkland to protect residents— underscoring, through sarcasm, the severity of the hazards and the perceived inappropriateness of development in the area.
Council Member Tyson made a motion to extend the meeting past 10 PM in compliance with Ordinance No. 506, the Council Meeting shall adjourn no later than 10 PM, unless otherwise approved by a majority of the Council Members present. Council Member Swan seconded the motion. Approved, Vote 5-0
Vice Mayor Bhateja made a motion to Adopt the Resolutions making findings to deny two applications to construct multi-family senior residential developments on undeveloped parcels located at 10728 and 10758 Mora Drive (APNs 331-15-061 and 331-15-062; File Nos.
ITEM 5C
Los Altos Hills Special City Council Meeting Minutes Page 5 Wednesday, June 18, 2025
CDP23-0001 and CDP23-0002), pursuant to Government Code section 65589.5(d). Council Member Swan seconded the motion. Approved, Vote 5-0
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
3. ADJOURN
Mayor Tankha adjourned the Special Meeting at 10:18 PM.
Respectfully submitted,
Arika Birdsong-Miller
ITEM 5D
Town of Los Altos Hills
City Council Special Meeting Minutes
Friday, June 20, 2025 at 9:00 A.M.
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Swan, and Council Member George Tyson
Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (9:00 A.M.)
Mayor Kavita Tankha called the meeting to order at 9:00 AM.
ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member George Tyson were present.
1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting
There were no Public Comments.
2. PUBLIC HEARING
A. Consideration and potentially Waive Reading and Introduce an Ordinance of the Town of Los Altos Hills Designating Fire Hazard Severity Zones Pursuant to Government Code Section 51179 based on the CalFire Maps
Mayor Kavita Tankha recused herself from the discussion of this item. Vice Mayor Bhateja presided over the meeting in her place.
Community Development Director Jay Bradford stated that due to the quick turnaround, no visual presentation was provided. He explained that, based on Council directions at the June 18th meeting, staff prepared a First Reading of an Ordinance incorporating the Cal Fire base map without adjustments or local amendments.
Mr. Bradford noted that Attachment 1 of the staff report included the proposed ordinance and Exhibit A, which contained two maps: one showing GIS imagery generated from the Cal Fire output files, and another showing the official Cal Fire base map. He explained that both maps are identical, with no modifications or local amendments, and that using the Town’s GIS system allows staff to streamline processes and support future efforts related to project guidance and fire safety. The staff report also addressed the relevant background and reasoning behind prior mapping discussions.
Los Altos Hills Special City Council Meeting Minutes Page 2 Friday, June 20, 2025
Assistant Fire Marshal Brad Fox and Community Development Director Jay Bradford provided an overview of how the Santa Clara County Fire Department and Town staff will enforce Fire Hazard Severity Zone (FHSZ) designations, especially when parcels have multiple zone classifications. Assistant Fire Marshal Fox explained that while the FHSZ designations may be new for Los Altos Hills, they have been enforced in other jurisdictions such as Los Gatos, Saratoga, and Monte Sereno since at least 2008–2009. In those cases, if a parcel has multiple zone classifications, the highest hazard designation is used for enforcement. This approach simplifies implementation and is reflected in the property profile reports used by building and planning departments.
Jay Bradford added that while Cal Fire released a general-use PDF map, the Town relies on its GIS system, which incorporates Cal Fire’s GIS data, allowing for detailed, parcel-specific analysis. This GIS data is considered the Town’s sole source of truth and is already being used to support permit review, defensible space efforts, and home hardening enforcement. The GIS system is publicly accessible, which supports transparency and helps residents, realtors, and developers understand the fire hazard designations affecting individual parcels.
There was discussion about the number of impacted parcels, and Jay clarified that while 50 properties were locally adjusted—33 moved into the Very High FHSZ and 17 into High—more than 150 parcels overall are affected by the new designations. These adjustments were made based on on-site evaluations conducted by Town staff in partnership with the Santa Clara County Fire Department, using Cal Fire’s criteria. Staff emphasized that the Town did not alter Cal Fire’s designations but simply highlighted the highest designation per parcel for clarity and enforcement.
Public Comment:
1. John O’Connell, a Los Altos Hills resident, stated that he had submitted an email the day prior containing statistical information and noted that the topic is emotionally charged. He emphasized the importance of metrics in decision-making and expressed concern about classifying an entire 44.5-acre parcel as being in a “Very High Fire Hazard Severity Zone” based on a small portion of it having high fire risk. He explained that Cal Fire uses the geographic center of a parcel to determine the fire zone classification, which implies that over 50% of the parcel must fall within that zone for it to be categorized as such. He cautioned that altering parcel boundaries could invalidate Cal Fire’s data, and once changes are made, they may not be reversible.
2. Eric Bredo, a Los Altos Hills resident, explained that he is glad that it seems like the Council is leaning towards going with the CalFire designation.
3. Dinesh Khurana, a Los Altos Hills resident, expressed support for the Council’s consideration of adopting the Cal Fire map. He noted that residents in his neighborhood had submitted letters requesting an independent investigation into the City’s previously modified fire map. He stated that the neighborhood is also prepared to pursue a referendum if the original version of the map is adopted. Mr. Khurana referenced communication from their legal representative indicating that, in the event of a tie vote and the Mayor’s recusal, the City may be required to adopt the unmodified Cal Fire map. He urged the Council to act in good conscience and questioned how designating approximately 50 homes and 100 parcels as high fire risk would meaningfully reduce fire danger in the community.
Los Altos Hills Special City Council Meeting Minutes Page 3 Friday, June 20, 2025
4. Dave Stewart, a Los Altos Hills resident, emphasized the importance of Home Ignition Zone inspections, noting that individualized assessments help homeowners better understand wildfire risks without feeling overwhelmed. He questioned the effectiveness of adopting a more severe fire hazard map, suggesting it would impact only a small number of homes with limited actual mitigation. Instead, he advocated for prioritizing strategies proven to be more effective, such as offering Hi-Z assessments to all properties in red zones on either map through an opt-out rather than opt-in approach. Mr. Stewart highlighted that this method, used in places like Marin and Truckee, can engage more homeowners and lead to meaningful improvements. He also recommended revising Town ordinances to make it easier to thin trees and improve crown separation, stressing the need to prioritize wildfire hardening over visual screening. He concluded by expressing concern over the Town’s evacuation planning, calling it elementary and in need of further development.
5. Hassan, a Los Altos Hills resident, emphasized the importance of honesty in government and expressed serious concerns regarding the Town’s handling of the fire hazard map process. He described his and his neighbors' experience trying to understand the Town’s rationale for supporting staff-recommended maps, stating they encountered misinformation, errors, and a lack of transparency. Hassan alleged the staff report contained inaccuracies and misleading statements, and that efforts to seek clarification were met with delayed responses and evasiveness. He stated that this led them to believe the report’s deficiencies were known to staff.
Hassan thanked the Council for reading their emails and meeting with residents, and urged the Council to adopt the original Cal Fire map, asserting that alternative maps lacked substantial evidence and the process failed to provide proper notification. He concluded by calling on Council members to unite in support of town-wide measures to reduce fire risk.
6. Sunita Sethi, a Los Altos Hills resident, thanked the Council for their work and noted that the fire hazard map discussion had helped educate the community and encourage civic engagement.
She urged the Council to listen to the will of the residents, emphasizing the high level of public participation. Ms. Sethi also encouraged the Council to follow the recommendation of the Emergency Preparedness Committee, which voted 5–2 in favor of adopting the unmodified Cal Fire map. She stressed the importance of focusing on effective wildfire risk mitigation measures and ordinances, rather than continuing to debate map versions. Lastly, she called for greater transparency and public participation in future processes, asking that any survey results or questionnaires used for gathering community input be made available on the Town’s website and shared with the public in advance.
7. Tom Goff, a Los Altos Hills resident, appreciation for the significant time, effort, and engagement by staff, Council, and the community on this important issue. He noted that during Wednesday’s meeting, many residents voiced sincere concerns about adopting the amended map, and he did not hear support for it. He emphasized that the shared concern across all comments was fire safety. Goff stated it was unclear whether proper procedures had been followed in the map's adoption and whether the community’s fire safety goals could be achieved by other means. He encouraged the Council to think strategically and consider broader, longterm fire safety solutions involving all stakeholders. He suggested exploring successful models in other communities and implementing town-wide programs such as Firewise and hazard ignition analysis. Goff concluded by encouraging the Council to "think bigger" in addressing fire safety.
Los Altos Hills Special City Council Meeting Minutes Page 4 Friday, June 20, 2025
8. Eric Evans, a Los Altos Hills resident, emphasized that defensible space alone is not enough to protect homes from wildfire. He referenced the Palisades Fire, where homes with no vegetation and surrounded by sand, ocean, and a highway were still burned down. He pointed out that recent studies identify radiant heat and windblown embers as major causes of home ignition. Evans encouraged the Town to prioritize home hardening measures, such as upgrading vents, and to take time to develop a comprehensive fire safety strategy that includes both the Town and the surrounding areas.
9. Kian Malek, a Los Altos Hills resident, voiced support for adopting the Cal Fire State map without modifications. He also requested that the Council include a future discussion on the agenda to clarify how fire zone designations apply to parcels with multiple classifications.
Malek recommended that regulations be based on the location of existing or proposed structures, rather than applying the highest fire designation to the entire parcel. He noted that this approach aligns with FEMA’s standard for flood zones, where only structures that touch the floodplain must comply. He presented visual examples to illustrate this logic and emphasized the importance of providing clear guidance to avoid confusion for residents, the Building Department, and County Fire.
Vice Mayor Bhateja made a motion to Waive Reading and Introduce an Ordinance of the Town of Los Altos Hills Designating Fire Hazard Severity Zones Pursuant to Government Code Section 51179 based on the unmodified CalFire Maps. Council Member Mok seconded the motion.
Council Member Swan proposed an amendment to the motion to incorporate parcel lines into the CalFire Maps for greater specificity. However, the proposed amendment was not accepted by either the motion maker or the seconder.
Vice Mayor Bhateja then called for a vote on the original motion.
MOTION PASSED: 4-0
AYES: Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: Tankha
ABSTAIN: None
ABSENT: None
Council Member Tyson directed staff to make their focus more on mitigation efforts that can be implemented town-wide as a priority for better fire safety. Vice Mayor Bhateja seconded the motion.
Council Member Swan proposed an amendment requesting that the Los Altos Hills County Fire District (LAHCFD) address this issue; the amendment was accepted. The motion passed unanimously.
MOTION PASSED: 4-0
AYES: Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: Tankha
Los Altos Hills Special City Council Meeting Minutes Page 5 Friday, June 20, 2025
ABSTAIN: None
ABSENT: None
3. ADJOURN
Vice Mayor Bhateja adjourned the meeting at 10:15 AM.
Respectfully submitted,
Arika Birdsong-Miller
ITEM SE
Town of Los Altos Hills
City Council Special Meeting Minutes
Tuesday, June 24, 2025 at 5:00 P.M.
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, and Council Member George Tyson
Absent:
Staff:
Mayor Kavita Tankha and Council Member Linda Swan
City Manager Peter Pimejad, City Attorney Steve Mattas, Deputy City Manager Cody Einfalt, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (5:00 P.M.)
Vice Mayor Bhateja called the meeting to order at 5:05 PM.
ROLL CALL
Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, and Council Member George Tyson were present.
Mayor Kavita Tankha and Council Member Linda Swan were absent.
1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
1. K Malek, a Los Altos Hills resident, expressed an understanding that a motion had been made for the Planning Commission to provide recommendations to the City Council regarding split-zoned lots located within designated fire zones and fire severity areas. K.
Malek respectfully requested that, when the Planning Commission meeting on this topic is scheduled, all residents with split-zoned lots affected by fire severity classifications be properly notified to ensure they have the opportunity to attend and provide input.
2. CONSENT CALENDAR
A. Waive Reading and Adopt an Ordinance of the Town of Los Altos Hills Designating Fire Hazard Severity Zones Pursuant to Government Code Section 51179 based on the CalFire Maps Public Comment:
1. John O'Connell, a Los Altos Hills resident, inquired whether the Ordinance being considered by the Council was included in the agenda packet.
Council Member Mok made a motion to Waive Reading and Adopt an Ordinance of the Town of Los Altos Hills Designating Fire Hazard Severity Zones Pursuant to Government Code Section 51179 based on the CalFire Maps. Vice Mayor Bhateja seconded the motion.
MOTION PASSED: 3-0
AYES: Bhateja, Mok, Tyson
NOES: None
3. ADJOURN
RECUSE: None
ABSTAIN: None
ABSENT: Tanlma, Swan
Vice Mayor Bhateja adjourned the meeting at 5:14 PM.
Los Altos Hills Special City Council Meeting Minutes
Tuesday, June 24, 2025
ITEM 5F
DATE: July 21, 2025
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Vacating Appointment for the Los Altos Hills Emergency Preparedness and Response Committee
Jim Basiji, who has been serving on the Emergency Preparedness and Response Committee, has informed the Town that he must resign from his duties and has submitted his resignation accordingly.
Jim Basiji
Resolution 90-22 states that the Emergency Preparedness and Response Committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. Once this position is vacated, the Los Altos Hills Emergency Preparedness and Response will have seven (7) members and two (2) vacant seats.
TOWN OF LOS ALTOS HILLS
MEMORANDUM
From: jim basiji
To: Amita Sachdeva; BCC - Jim Basiji; Arika Miller
Cc: BCC - Rajiv Bhateja
Subject: Resignation
Date: Wednesday, July 2, 2025 6:11:09 PM
Dear Amita;
I am writing to give you notice of my resignation as the EPRC committee member, effective immediately. Due to my age and other life factors, I am finding it difficult to maintain full engagement of three committee/commissions that I am currently involved with as member. I trust my departure will allow a highly qualified and motivated member to be recruited to carry on the incredibly important work of this committee.
Best regards
Jim
ITEM 5F
TOWN OF LOS ALTOS HILLS July 21, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 26875 NINA PLACE; LANDS OF BOWERS; FILE #ER22-0007
PREPARED BY: Bageshri Thakar, Assistant Planner
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Adopt a Resolution (Attachment 1) accepting the grant of an open space easement 26875 Nina Place, Los Altos Hills, California (APN 175-44-069); Lands of Bowers.
BACKGROUND:
The subject property is a 1.567-acre lot with an average slope of 35.3%. Access to the site is provided by Nina Place, a public street. The property is significantly sloped resulting in a LUF of
0.717 and a maximum development area (MDA) of 15,661 square feet and maximum floor area (MFA) of 4,971 square feet. An application for a Site Development Permit (File# SD21-0061) for a new residence and accessory dwelling unit was submitted to the Town on June 16, 2021, and approved at Fast Track by the Planning Director on May 10, 2022.
DISCUSSION:
As a condition of approval for the new residence and associated improvements approved by the Planning Director on May 10, 2022 (see Attachment 4), the applicant was required to dedicate an open space easement (see Attachment 2). This requirement is consistent with Program 2.1 of the General Plan Land Use Element (Attachment 3), which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development.” The easement area encompasses approximately 3,441 square feet (0.079 acres) and includes areas with slopes exceeding 30 %, natural watercourses, and mature oak trees.
ENVIRONMENTAL REVIEW:
The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:
This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.
ITEM 5G STAFF REPORT
City Council Page 2
26875 Nina Place
July 21, 2025
FISCAL IMPACT:
There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $65.00.
ATTACHMENTS
1. Resolution Accepting Grant of Open Space Easement
2. Open Space Easement Agreement
3. General Plan Land Use Element Goal 2/Program 2.1
4. SD21-0061 Conditions of Approval
Resolution ____-25
RESOLUTION ____-25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF BOWERS)
WHEREAS, Andrew Campbell Bowers and Sabrina Ko Bowers, husband and wife (“Owner”) own the property commonly known as 26875 Nina Place, Los Altos Hills, California (APN 175-44-069); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town;
WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21th day of July, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY:
ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 5G Attachment 1
ITEM 5G Attachment 2
(Exhibit A for Resolution)
Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.
Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.
Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.
Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.
Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.
Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.
Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.
Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.
Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.
Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.
Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.
Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.
ITEM 5G Attachment 3
CONDITIONS OF APPROVAL
Lands of Bowers – 26875 Nina Place – File# SD21-0061
PLANNING DEPARTMENT
1. No other modifications to the approved plans dated November 5, 2021 are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes.
2. All conditions of approval shall be printed on plans submitted for building permit plan check.
3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.
4. Any unpermitted fences shall be removed prior to building permit issuance.
5. The property owner shall grant an Open Space Easement to the Town that encompasses those portions of the property below a straight line drawn approximately over the 264 contour elevation at the northeast corner of the property. All recently planted nonnative vegetation shall be removed from the easement area along with any invasive plants. Native vegetation may be planted within the easement and irrigation or sprinkler systems are only permitted to establish the native vegetation. The property owner shall provide legal description and plat exhibits prepared by a licensed land surveyor and the Town shall prepare the grant document. The grant document shall be signed and notarized by the property owner and returned to the Town prior to building permit issuance.
6. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.
All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.
7. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or ITEM 5G Attachment 4
water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.
8. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.
9. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 32’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.
10. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence and roof eaves, are no less than 60’ from the front property line and 45’ from the side and rear property lines, except the detached ADU which may be no less than four (4) feet from the side property line.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.
11. The property owner shall remove all Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.
12. Roof eaves of all structures shall not encroach into the required side and rear yards. The roof eaves shall be shown on the site and civil plans in the construction drawings.
13. No new fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Planning Department with the required landscape screening plan and prior to installation.
14. Exterior lighting is approved as shown on the plans and as modified. No more than 6 recessed lights are allowed in covered porch, no more than two sconces are allowed
outside covered porch, and no more than two sconces are allowed at garage doors. Any changes to the approved lighting plan shall be approved by the Planning Department prior to installation. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures. Light fixtures shall not exceed color temperature of 3000K and emit no more than 600 lumens. No lighting may be placed within setbacks except two driveway or entry lights.
15. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.
16. Standard swimming pool conditions:
a. Pool lights shall face the house and be designed so that the source is not visible from off-site.
b. Drainage outfall structures shall be constructed and located to the satisfaction of the City Engineer.
c. Equipment shall be enclosed on all sides for noise mitigation and screening and shall not be located within setbacks.
d. No more than four (4) lights may be located in the pool.
17. For swimming pools, at least two safety features are required of the seven outlined by California Residential Code Section AV100.2 and shall be installed to the satisfaction of the Town Building Official.
18. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.
19. Fire retardant roofing (Class A) is required for all new construction.
20. All space heating and water heating systems installed in a new residence and/or detached habitable building shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.
21. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.
22. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).
23. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.
ENGINEERING DEPARTMENT
24. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.
25. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.
26. All public utility services serving the new residence shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.
27. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Nina Place, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.
28. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.
29. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.
30. To ensure the existing sewer lateral is in good condition and watertight, the Town requires a water pressure test and a video inspection to be conducted on the entire section of existing lateral from house to sewer main prior to acceptance of plans for building permit plan check.
The owner is responsible to provide necessary cleaning and/or repairs within the lateral and at the connection if the lateral is found in a defect condition. The inspection video (Windows media format or equivalent) and related proof of repairs shall be submitted to the Public Works Department for review and approval.
31. The property owner shall provide a copy of the Residential Service Design Load Information to the Public Works Department prior to acceptance of plans for building permit plan check.
32. All hydrant use is strictly prohibited by the Purissima Hills Water District. A permit for obtaining water for grading and construction purposes must be obtained from the Purissima Hills Water District and submitted for approval to the Town Engineering Department prior to acceptance of plans for building plan check. The permit will authorize the use of water from specific on-site or off-site water sources.
33. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.
34. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.
35. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.
36. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.
37. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.
FIRE DEPARTMENT
38. A copy of the Alternate Means/Methods application form, with approval signature shall be made part of the building permit drawing set to be routed to Santa Clara County Fire Department for final approval.
39. Existing cul-de-sac will be painted with a red curb fire lane in order to prevent fire department access obstructions.
40. The fire flow for this project is 1,000 GPM at 20 psi residual pressure since an automatic fire sprinkler system will be installed. Note: The minimum required number and spacing of the hydrants shall be in accordance with CFC Table C102.1. Letter received. Hydrant is capable of meeting required fire flow.
41. Provide access roadways with a paved all weather surface, a minimum unobstructed width of 12 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a maximum slope of 15% and able to withstand an imposed load of 75K pounds. For installation guide lines refer to Fire Department Standard Details and Specifications sheet A-1. CFC Section 503. The road leading to the proposed residence meets the minimum width and slope.
42. An automatic residential fire sprinkler system shall be installed in one- and two-family dwellings. Required for all structures.
43. Potable water supplies shall be protected from contamination cause by fire protection water supplies. The applicant and any contractors shall contact the water purveyor supplying the site of such project and shall comply with the requirements of that purveyor. These requirements shall be incorporated into the design of any water based fire protection systems, and/or fire suppression water supply systems or storage.
44. All construction shall comply with applicable provisions of the CFC Chapter 33 and Standard Detail and Specifications SI-7.
45. Approved numbers or addresses shall be placed on all new and existing buildings in such a position that it is plainly visible and legible from the street or road fronting the property.
Numbers shall be a minimum of four-inches high with a minimum stroke width of 0.5 inch (12.7 mm) and shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters.
Project approval may be appealed if done so in writing within 21 days of the date of the approval.
The building permit cannot be issued until the appeal period has lapsed. The applicant may submit construction plans to the Building Department after the appeal period provided the applicant has completed all conditions of approval required prior to acceptance of plans for building plan check.
Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.
Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.
NOTE: The Site Development permit is valid for one year from the approval date (until May 10, 2023). All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years
ITEM 5H STAFF REPORT
TOWN OF LOS ALTOS HILLS July 21, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING THE REQUEST FOR EXTENSIONS OF THE
EXPIRATION DATES FOR VARIOUS BUILDING PERMITS
PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:
That the City Council approve resolutions (Attachments 1, 2 and 3) granting requests for extension of the expiration dates for building permits for projects located at:
• 12520 Barley Hill Road (New Pool, BLD18-0402)
• 2235 Old Page Mill Road (New ADU, BLD22-0067)
• 25975 Alicante Lane (New Pool, BLD23-0396)
DISCUSSION:
Property owners for the various projects listed below have requested time extensions for their building permits due to construction delays, primarily resulting from impactssuch as contractor changes, project complexity and unexpected material procurement challenges, and/or adverse weather conditions experienced while construction was taking place. In accordance with the Town's Municipal Code, LAHMC Title 8 Chapter 10 Construction Time Limits, (https://ecode360.com/43997785#43997785) extensions are permissible where reasonable delays have occurred, and work remains incomplete. Each of these permits has previously expired and exhausted the administrative extensions allowed under the Construction Time Limits Ordinance and have not passed final inspection within the originally allotted time.
The individual project details are asfollows:
1. Lands of Koltek – 12520 BARLEY HILL ROAD
Description: Construction of a new pool
Permit Number: BLD18-0402
Original Issued (Expiration): November 1, 2018 (November 1, 2019) First Extension (Expiration): January 22, 2020 (Expired December 14, 2020) Second Extension (Expiration): June 12, 2024 (Expired September 12, 2024) Reason for Delays: Subcontractor issues delayed completion Staff Analysis: Recommend approval to allow for final inspections and compliance New Expiration Date: July 21, 2026
Attachment 1: Draft resolution and staff report for permit extension
City Council
Permit Extensions
July 21, 2025
2. Lands of Erie Street Holdings LLC– 2235 OLD PAGE MILL ROAD Description: Construction of a new ADU
Permit Number: BLD22-0067
Original Issued (Expiration): May 18, 2023 (November 18, 2024) Reason for Delays: Challenges around Fire Department approvals for revisions Staff Analysis: Project is substantially complete; extension will support orderly closeout New Expiration Date:July 21, 2026
Attachment 2: Draft resolution and staff report for permit extension
3. Lands of Frank – 25975 ALICANTE LANE
Description: Construction of a new pool
Permit Number: BLD23-0396
Original Issued (Expiration): September 12, 2023(March 12, 2025) Reason for Delays: Challenges around fence approvals as part of the landscape screening plan
Staff Analysis: Recommend granting extension to finalize safety compliance and closure New Expiration Date: July 21, 2026
Attachment 3: Draft resolution and staff report for permit extension The list above of projects, if approved, would result in a one-year extension from the City Council's approval. The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and pem1itting compliance dates.
FISCAL IMPACT:
There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town's costs.
2024-25 CITY COUNCIL WORK PLAN:
This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process with is part of staff day to day activities.
ATTACHMENTS:
1. Resolution for BLD18-0402, 12520 Barley Hill Road permit extension
2. Resolution for BLD22-0067, 2235 Old Page Mill Road permit extension
3. Resolution for BLD23-0396, 25975 Alicante Lane, permit extension
4. Additional permit documentation
ITEM 5H Attachment 1
RESOLUTION __-25
RESOLUTION -25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A NEW POOL
(LANDS OF KOLTEK)
WHEREAS, Timon Koltek (“Owner”) owns the property commonly known as 12520 Barley Hill Road, Los Altos Hills, California (APN 336-22-019); and
WHEREAS, the building permit # BLD18-0402 for a new pool was issued on November 1, 2018, with reasonable conditions of approval; and
WHEREAS, the permit initially expired on November 1, 2019, was extended to December 14, 2020, on January 22, 2020, and subsequently expired again. A further extension was granted by the Building Official on June 12, 2024, but that extension also expired on September 12, 2024, as the Town has adopted a Construction Time Limits Ordinance which limits Building Official extensions to a maximum of two, not to exceed a total of one year; and
WHEREAS, the permit last extension expired September 12, 2024, and the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for construction projects with a valuation of $0-$100,000 at twelve (12) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD18-0402, subject to the originally adopted conditions.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of July 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY:
ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 5H Attachment 2
RESOLUTION __-25
RESOLUTION -25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A NEW
ACCESSORY DWELING UNIT
(LANDS OF ERIE STREET HOLDINGS LLC)
WHEREAS, Erie Street Holdings LLC (“Owner”) owns the property commonly known as 2235 Old Page Mill Road, Los Altos Hills, California (APN 182-31-079); and WHEREAS, the building permit # BLD22-0067 for a new accessory dwelling unit (ADU) was issued on May 18, 2023, with reasonable conditions of approval; and WHEREAS, the permits expired on November 18, 2024, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for construction projects with a valuation of $100,001-$250,000 at eighteen (18) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD22- 0067, subject to the originally adopted conditions.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of July 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY:
ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 5H Attachment 3
RESOLUTION __-25
RESOLUTION -25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A NEW POOL
(LANDS OF FRANK)
WHEREAS, Ilan Frank (“Owner”) owns the property commonly known as 25975 Alicante Lane, Los Altos Hills, California (APN 175-34-039); and
WHEREAS, the building permit # BLD23-0396 for a new pool was issued on September 12, 2023, with reasonable conditions of approval; and
WHEREAS, the permits expired on March 12, 2025, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for construction projects with a valuation of $100,001-$250,000 at eighteen (18) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD23- 0396, subject to the originally adopted conditions.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of July 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY:
ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 5I STAFF REPORT
TOWN OF LOS ALTOS HILLS July 21, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE
EXPIRATION DATE FOR A SITE DEVELOPMENT PERMIT FOR THE
CONSTRUCTION OF A NEW ADDITION AND ADU, LANDS OF RAJWAR; 26880 ORTEGA DRIVE, PERMIT (EX25-0004, SD22-0006)
PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Adopt the resolution (see Attachment 1) approving the extension request for Site Development planning entitlement #SD22-0006 with a new expiration date of July 21, 2026.
DISCUSSION:
The property owner is requesting an extension of Site Development planning entitlement #SD22- 0006. Planning approval for this project was originally given at the August 2, 2022, Site Development and Fast Track hearing. The applicant pulled a series of permits for the ADU and other site improvements such as mechanical and electrical work in preparation for the new addition to the house in the following two years, however, the Site Development planning entitlement expired prior to the issuance for the main addition permit. The applicant submitted an application for project extension on June 17, 2025. See Attachment 2 for a copy of the request. See Los Altos Hills Municipal Code, Title 10, Section 10-2.1309, which shows the time limitations on site development permits to begin work as one (1) year and the time limitation to complete work to be two (2) years according to the conditions of approval for the project (Attachment 3). The Site Development entitlement initially expired on August 2, 2024. Following this expiration, the applicant submitted a request for project extension (EX24-0002) which was approved on April 28, 2025. This extension (EX25-0004) will be needed to extend the project through July 21, 2026, for the completion of all building permit activity. All outstanding fees for this project, including the fees for City Council extension have been paid to the Community Development Department.
Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project.
The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.
City Council
26880 Ortega Drive Project Extension
July 21, 2025
ENVIRONMENTAL REVIEW:
The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.
FISCAL IMPACT:
There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:
This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.
ATTACHMENTS:
1. Resolution Approving Time Extension for 26880 Ortega Drive Site Development Permit #SD22-0006.
2. Site Development Permit Extension Request
3. SD22-0006 Conditions of Approval
ITEM 5I ATTACHMENT 1
RESOLUTION -25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A NEW POOL
(LANDS OF FRANK)
WHEREAS, Ravi Rajwar (“Owner”) owns the property commonly known as 26880 Ortega Drive, Los Altos Hills, California (APN 175-33-020); and
WHEREAS, the Site Development permit # SD22-0006 for a new residence was issued on August 2, 2022, with reasonable conditions of approval; and
WHEREAS, the permit expired on August 2, 2024 as the Town has adopted a Site Development expiration ordinance and, pursuant thereto, sets an expiration date for Site Development permits to complete work within twenty four (24) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Site Development permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Site Development permit # SD22-0006, subject to the originally adopted conditions.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of July, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
BY:
Kavita Tankha, Mayor
Arika Miller, City Clerk
ITEM 5I, ATTACHMENT 2
From,
Nathalie and Ravi Rajwar
26880 Ortega Drive
Los Altos Hills, CA 94022
To,
The City Council
Los Altos Hills City Hall
26379 Fremont Road Los Altos Hills, CA 94022
Subject: Request for Extension of Approval for SD22-0006 Dear Honorable City Council Members,
We’re writing to respectfully request an extension of the approval for our project, SD22- 0006, located at 26880 Ortega Drive, Los Altos Hills.
The project was first approved in August 2022. Unfortunately, due to extenuating family circumstances, we were significantly delayed in our process towards completing the construction drawings and would have been unable to get the construction permit requested and pulled in time. We therefore in July 2024, requested a first extension which the town kindly approved in Aug 2024.
While we’ve since been able to restart the construction permit process and are making good progress, the town staff advised us last month that we won’t be able to have the construction permit submitted and approved by August 2025.
Therefore, we’re requesting an additional extension until August 2026. This would allow us the necessary time to complete the building permit application process, pull the permit and begin construction in earnest. We remain committed to our project and are eager to proceed with construction.
Thank you for your time and consideration of this important matter. We appreciate your understanding and look forward to your positive response.
Sincerely,
Ravi and Nathalie Rajwar
26379 Fremont Road Los Altos Hills California 94022 Phone (650) 941-7222 Fax: (650) 941-3160 August 10, 2022
Nathalie and Ravi Rajwar
26880 Ortega Drive
Los Altos Hills, CA 94022
RE: New Residence
26880 Ortega Drive, Los Altos Hills
File #SD22-0006
Dear Nathalie and Ravi:
Thank you for submitting plans for a major addition at 26880 Ortega Drive. Your request for a Site Development Permit for the above referenced project was approved at a FastTrack Hearing on August 2, 2022. The approval is subject to the following conditions:
PLANNING:
1. No other modifications to the approved plans dated March 12, 2022 are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes.
2. All conditions of approval shall be printed on plans submitted for building permit plan check.
3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.
4. No new or existing fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Planning Department with the required landscape screening plan and prior to installation.
5. Exterior lighting is approved as shown on the plans. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures. Light fixtures shall not exceed color temperature of 3000K and emit no more than 600 lumens. No lighting may be placed within setbacks except two driveway or entry lights.
ITEM 5I ATTACHMENT 3
Approval Letter – Major Addition
File #SD22-0006
August 2, 2022
6. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.
All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.
7. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.
8. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.
9. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new additions complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.
10. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence, additions and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the residence shall be similarly certified in writing to state that “the elevation of the additions matches the elevation and location shown on the Site Development ITEM 5H ATTACHMENT 3
Approval Letter – Major Addition
File #SD22-0006
August 2, 2022
plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.
11. The property owner shall remove all ivy from open space easement area and Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.
12. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.
The roof eaves shall be shown on the site and civil plans in the construction drawings.
13. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.
14. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.
15. Fire retardant roofing (Class A) is required for all new construction.
16. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.
17. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).
18. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.
ENGINEERING DEPARTMENT
19. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.
20. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.
ITEM 5H ATTACHMENT 3
Approval Letter – Major Addition
File #SD22-0006
August 2, 2022
21. All public utility services serving the new residence shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.
22. The property owner shall dedicate additional right-of-way easement to create a 30’ wide half-width public right-of-way to the Town over Ortega Drive. The property owner shall provide legal description and plat exhibits that are prepared by a registered civil engineer, or a licensed land surveyor and the Town shall prepare the dedication document. The dedication document, including the approved exhibits, shall be signed, and notarized by the property owner and returned to the Town two weeks prior to acceptance of plans for building plan check.
23. The property owner shall pay a pathway fee of $3,826.00 prior to issuance of building permits.
24. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Ortega Drive, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.
25. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.
26. The property owner shall provide a copy of the Residential Service Design Load Information to the Public Works Department prior to acceptance of plans for building permit plan check.
27. All hydrant use is strictly prohibited by the Purissima Hills Water District. A permit for obtaining water for grading and construction purposes must be obtained from the Purissima Hills Water District and submitted for approval to the Town Engineering Department prior to acceptance of plans for building plan check. The permit will authorize the use of water from specific on-site or off-site water sources.
28. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.
ITEM 5H ATTACHMENT 3
Approval Letter – Major Addition
File #SD22-0006
August 2, 2022
29. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.
30. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.
31. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.
32. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.
FIRE DEPARTMENT
33. The fire flow for this project is 1,000 GPM at 20 psi residual pressure since an automatic fire sprinkler system will be installed. Note: The minimum required number and spacing of the hydrants shall be in accordance with CFC Table C102.1.
34. Provide access roadways with a paved all weather surface, a minimum unobstructed width of 12 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a maximum slope of 15% and able to withstand an imposed load of 75K pounds. For installation guide lines refer to Fire Department Standard Details and Specifications sheet A-1. CFC Section 503.
35. An automatic residential fire sprinkler system shall be installed in one- and two-family dwellings. Required for all structures.
36. Potable water supplies shall be protected from contamination cause by fire protection water supplies. The applicant and any contractors shall contact the water purveyor supplying the site of such project and shall comply with the requirements of that purveyor. These requirements shall be incorporated into the design of any water based fire protection systems, and/or fire suppression water supply systems or storage.
37. All construction shall comply with applicable provisions of the CFC Chapter 33 and Standard Detail and Specifications SI-7.
38. Approved numbers or addresses shall be placed on all new and existing buildings in such a position that it is plainly visible and legible from the street or road fronting the property.
Numbers shall be a minimum of four-inches high with a minimum stroke width of 0.5 inch ITEM 5H ATTACHMENT 3
Approval Letter – Major Addition
File #SD22-0006
August 2, 2022
(12.7 mm) and shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters.
Project approval may be appealed if done so in writing within 21 days of the date of the approval. The building permit cannot be issued until the appeal period has lapsed. The applicant may submit construction plans to the Building Department after the appeal period provided the applicant has completed all conditions of approval required prior to acceptance of plans for building plan check.
Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.
Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.
NOTE: The Site Development permit is valid for one year from the approval date (until August 2, 2023). All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years Sincerely,
Jeremy Loh
Principal Planner
Sincerely,
ITEM 5H ATTACHMENT 3
ITEM 5J STAFF REPORT
TOWN OF LOS ALTOS HILLS July 21, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE
EXPIRATION DATE FOR A SITE DEVELOPMENT PERMIT FOR THE
CONSTRUCITON OF A NEW RESIDENCE, LANDS OF XIE; 14735
SALTAMONTES WAY (SD23-0004, EX25-0005).
PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Adopt the resolution (see Attachment 1) approving the extension request for Site Development planning entitlement #SD23-0004 with a new expiration date of July 21, 2026.
DISCUSSION:
The property owner is requesting an extension of Site Development planning entitlement #SD23- 0004 at 14735 Saltamontes Way which was originally approved on November 28, 2023. See Attachment 2 for a copy of the request. The applicant notes, this project experienced delays in the construction process due to a change of engineer following unexpected health complications. Title 10, Section 10-2.1309, shows the time limitations on site development entitlements to begin work as one (1) year and the time limitation to complete work to be two (2) years. The deadline for the start of work for the Site Development entitlement was on November 28, 2024 and an extension request was submitted on July 3, 2024 as the applicants would have been unable to complete the full scope of work by the November 28, 2025 deadline. The project requires multiple building permits, some of which have been issued while others are still in the plan review process due to the background project delays. The extension of the planning entitlement is required so that the project can stay active through the completion of the building activity. The project will continue to be reviewed based on the conditions of approval from the original planning entitlement process (Attachment 3). All fees for the project and those required for the extension process have been paid to the Community Development Department and the project is in good standing.
Staff recommends granting an extension to allow for additional inspections necessary for project closeout and for the permits currently under review to be issued and completed. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.
ENVIRONMENTAL REVIEW:
The proposed request is exempt from the provisions of the California Environmental Quality Act
City Council
14735 Saltamontes Project Extension
July 21, 2025
(CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.
FISCAL IMPACT:
There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:
This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.
APPENDIX:
1. Resolution Approving Time Extension for 14735 Saltamontes Way Site Development Permit #SD23-0004
2. Site Development Permit Extension Request
3. Conditions of Approval for Permit #SD23-0004
ITEM 5J ATTACHMENT 1
RESOLUTION -25
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING A TIME EXTENSION OF AN APPROVED SITE DEVELOPMENT PERMIT FOR
A NEW POOL
(LANDS OF XIE)
WHEREAS, Min Xie (“Owner”) owns the property commonly known as 14735 Saltamontes Way, Los Altos Hills, California (APN 175-03-041); and
WHEREAS, the Site Development permit #SD24-0003 for a new residence was approved on November 28, 2023, with reasonable conditions of approval; and
WHEREAS, the permits expired on March 12, 2025, as the Town has adopted a Site Development Permit Limits Ordinance and, pursuant thereto, sets an expiration date for Site Development Permits at twelve (12) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Site Development Permit #SD23-0004, subject to the originally adopted conditions.
The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of July, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
BY:
Kavita Tankha, Mayor
Arika Miller, City Clerk
Los Altos Hills City Council
Re: Site Development Permit Extension Request
Project Address: 14735 Saltamontes Way, Los Altos Hills, CA 94022 Site Development Permit No. SD23-0004
Building Permit No. BLD25-0011
This letter is to request an extension of an existing Site Development Permit With no changes, the plan retains all of the design elements of the approved Planning Development design. Due to my original engineer’s health reason, the work of the project was replaced by current engineer (Orange Engineering Inc) and the time of handover and engineering work has been taken, necessitated the Site Development Permit extension request. The resubmittal documents which response the 2
nd
comments have been completed and are in the final stages of the Building Department Plan check review. I hope it will be permitted by late summer of 2025. Your kind consideration of extension will be appreciated very much!
Sincerely
Liz Wu
The Owner of the Project
ITEM J Attachment 2
March 5, 2024
Grateful Family Trust
14735 Saltamontes Way
Los Altos Hills, CA
RE: New Residence
14735 Saltamontes Way
File # SD23-0004
Dear Property Owner:
Thank you for submitting plans for a new residence located at 14735 Saltamontes Way, Los Altos Hills. Your request for a Site Development Permit for the above referenced project was approved at a Fast Track Hearing on November 28, 2023. The approval is subject to the attached conditions.
PLANNING DEPARTMENT
1. No other modifications to the approved plans, are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes.
2. All conditions of approval shall be printed on plans submitted for building permit plan check.
3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the project shall be 24 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.
4. A “Private Driveway,” “No Entrance,” or similar sign shall be placed within the property’s access easement at the end of Saltamontes Way subject to any requirements of the Public Works Department.
5. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures and shall not exceed 3,000 Kelvins and 600 lumens. Exterior lighting shall be included in building permit plans for review by the Planning Department prior to building permit issuance. Landscape lighting is not approved at this time and shall be submitted with the required landscape screening plan. Any changes to the approved lighting plan shall be approved by the Planning Department prior to building permit issuance. No lighting may be placed within setbacks except two driveway or entry lights.
ITEM 5J Attachment 3
6. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.
7. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.
The roof eaves shall be shown on the site and civil plans in the construction drawings.
8. No new fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Planning Department with the required landscape screening plan and prior to installation.
9. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.
10. Fire retardant roofing (Class A) is required for all new construction.
11. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.
12. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).
13. The property owner shall remove all Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.
14. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.
All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.
15. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.
16. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of any grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.
17. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the new residence is no less than 30’- 0” from side and rear property lines and no less than 40’-0” from the front property line.” The pad elevation of the additions shall be similarly certified in writing to state that “the pad elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.
18. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.
ENGINEERING DEPARTMENT
19. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.
20. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.
21. All public utility services serving the new residence shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.
22. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Saltamontes Way, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.
23. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.
24. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.
25. The property owner shall be required to connect to the public sanitary sewer prior to final inspection. A sewer hookup permit shall be required by the Town’s Public Works Department prior to acceptance of plans for building plan check. An encroachment permit shall be required for all work proposed within the public right of way prior to start work.
26. All hydrant use is strictly prohibited by the Purissima Hills Water District. A permit for obtaining water for grading and construction purposes must be obtained from the Purissima Hills Water District and submitted for approval to the Town Engineering Department prior to acceptance of plans for building plan check. The permit will authorize the use of water from specific on-site or off-site water sources.
27. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.
28. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.
29. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.
30. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.
31. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.
FIRE DEPARTMENT
32. Alternate Means/Methods Request conditions:
1. Modified fire sprinklers shall be provided throughout the residence in accordance with 222 NFPA 13D and Santa Clara County Fire Department Standard Details and Specification SP-6. Additional sprinklers shall be installed throughout combustible