Los Altos Hills City Council
October 16, 2025

1 City Council Regular Meeting Agenda
October 16, 2025

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF

THE LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, OCTOBER 16, 2025, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, October 16, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
October 16, 2025
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Youth Committee - Anya Ramamurthy (Staff: E.

Mahic)
B. Appointment to the Los Altos Hills Youth Committee - Tara Beri (Staff: E. Mahic) C. Associate Appointment to the Los Altos Hills Environmental Design & Protection Committee - Peter Brown (Staff: A. Miller)
D. County Finance 5/8 cents Sales Tax, Measure A (Steve Preminger, Santa Clara County)
E. Report from the Los Altos Hills Community Fire District (J. Logan, LAHCFD General Manager)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

3 City Council Regular Meeting Agenda
October 16, 2025

5. CONSENT CALENDAR
A. Approval of the Special City Council Meeting Minutes September 18, 2025 (Staff:

A. Miller)
B. Approval of the Regular City Council Meeting Minutes September 18, 2025 (Staff:

A. Miller)
C. Resolution of the City Council Authorizing Approving the 2025 Town Hall Holiday Closure (Staff: A. Miller)
D. Termination of Appointment on the Pathway Committee - Rajesh Shakkarwar (Staff: A. Miller)
E. Waive Second Reading and Adopt an Ordinance Amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code Related to the FY26 Pathway Impact Fee Update (Staff: W. Kim)
F. Resolution Approving the Sewer Construction and Dedication Agreement for Vinedo Lane Sanitary Sewer Force Main Sleeve Extension (Staff: D. Liang) G. Resolution Approving the Sewer Construction and Dedication Agreement for Ravensbury Avenue - West Loyola Drive Sewer Main Extension (Staff: D. Liang) H. Resolution Approving the Camino Hermoso Drive Sanitary Sewer Reimbursement Agreement Between the Town of Los Altos Hills and Matthew Eichner & Lori Hokeness, Lily Chau & Rodin Hai-Jew, Pin Gao & Jason Guo, Karen & Chanh Chi, Shazy Zarghamee & Mehrdad Rezaee, Mukta & Harshvardhan Sharangpai, And Catrinona & Ryan Cairns (Staff: D. Liang)
I. Resolution Accepting the Lower Arena Improvements at Westwind Community Barn Performed by Nebo Construction as Complete; Authorizing the Release of Final Retention to the Contractor; and Directing the City Clerk to File a Notice of Completion (Staff: D. Liang)
J. Approve an Amendment to the Agreement with BMI Imaging Systems, Inc. to Increase the Not-to-Exceed amount by $19,625.10 from $59,999 to $79,624.10 to Expand the Scope of their File Scanning Services to the Town of Los Altos Hills (Staff: J. Bradford)

4 City Council Regular Meeting Agenda
October 16, 2025

6. ONGOING BUSINESS
A. Waiver of reading and introduction of an ordinance for the 2025 California Building Standards Code adoption for the Town of Los Altos Hills. The ordinance amends Title 8 (Building Regulations) of the Los Altos Hills Municipal Code to adopt by reference all twelve parts of the 2025 California Building Standards Code, including the Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland Urban Interface, Historical Building, Fire, Existing Building, Green Building Standards (CALGreen), and Referenced Standards Codes, together with local amendments. (Staff: J. Bradford)

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Consideration of a resolution adopting an amendment to the General Plan Land Use Element; waiver of reading and introduction of an ordinance making amendments to Chapter 1 (Zoning) of Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to rezone certain parcels identified in the 2023-2031 Housing Element from Residential-Agricultural (R-A) to Multi-Family (MF), Multi-Family Overlay (MFO), and Floating Multi-Family Overlay (FMFO) zones and to establish multi-family development standards; and a resolution approving Objective Design Standards for multi-family developments (File #GPA25-0002, MCA25-0003). (Staff: J. Bradford)
CEQA Review: Consideration of exemption pursuant to Public Resources Code section 21080.085 and California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

B. Receive an Update Regarding the Proposed Amendment to the General Plan 2023- 2031 Housing Element, and potential consideration of a resolution making findings and approving the Housing Element amendment with an effective date contingent on formal certification by the State Department of Housing and Community Development. (Staff: J. Bradford)
CEQA Review: Consideration of exemption pursuant to Public Resources Code section 21080.085 and California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3)

8. NEW BUSINESS
A. Resolution Amending the Committee Charter to expand the membership of the Technology Committee from 7 to 9 members (Staff: A. Miller)

5 City Council Regular Meeting Agenda
October 16, 2025
B. Appointment to the Los Altos Hills Technology Committee - Lew Jamison and Augustin Farrugia (Staff: A. Miller)
C. Resolution approving the updated Travel and Expense Policy (Staff: T. Leung)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Status Reports from All Council Members on Committee Liaison Assignments and Outside Agencies Activities

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director
F. City Manager

11. COUNCIL INITIATED ITEMS
A. Study session for consideration of alternate multi-family housing sites in town (Vice Mayor Bhateja)

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

ITEM 2A
DATE: October 16, 2025
FROM: Emina Mahic, Community Services Supervisor EM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment for the Los Altos Hills Youth Commission Attached for your review and consideration is an application (Attachment 1) from the following individual for appointment to the Los Altos Hills Youth Commission:
• Anya Ramamurthy
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents.

With this appointment, the committee would have a total of seventeen (17) members and three (3) vacancies.

Attachment:

1. Anya Ramamurthy Youth Committee Application

TOWN OF LOS ALTOS HILLS

MEMORANDUM

ITEM 2A Attachment 1

How many meetings have you attended of the Committee / Commission for which you are applying?* 1 Please describe your involvement in community activities, civic services, and volunteer organizations.* I have attended and volunteered at three Los Altos Hills events so far. The first one was the Fourth of July Parade, where I helped hand out decorations and refreshments. I also helped supervise and hand out snacks at the Movie Night at Purissima Park. Additionally, I attended the hoedown, where I volunteered at the kids' arts and crafts station.

What skills and / or attributes will you bring to the Committee / Commission you are applying for?* First, I am passionate about organizing and planning community events. I am also extremely hard-working and love collaborating with others. All of these attributes will be helpful in coming up with new ideas, planning events, and helping our community on the Youth Commission.

What particular area of responsibility on this Committee / Commission interests you?* An area of responsibility on the Los Altos Hills Youth Commission that interests me is the Communications Coordinator position. This position would include coordinating communications like volunteer opportunities, community events, and the Youth Commission Instagram. I am interested in this position because it is incredibly important to make sure that people in our community know about town events where they have the opportunity to connect with fellow community members.

Education Background and Professional Activities*
Education Background
K-2 - Elementary School
3-5 - Elementary School
6-8 - Middle School
9-present - High School
Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.*
I want to become a member of the Los Altos Hills Youth Commission to boost community involvement and make leadership in Los Altos Hills more accessible to young people, who often lack a voice in today’s world.

As a member, the main objective I would be working towards is community outreach and involvement.

Yes
No
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions?
If "Yes", please explain. If "No", please type "N.A."*
N.A.

Yes
No
Are you aware of any issues now or proposed that might require you to recuse yourself?

From: Anand Ranganathan
To: City Council
Subject: Comment on #2A
Date: Wednesday, October 15, 2025 9:06:55 PM
Dear Council,
Having known her since she was a toddler, I cannot recommend young Anya Ramamurthy enough for the youth council. She would, in fact, be a great addition to every committee in our town not just the youth committee, our committees would benefit greatly from her involvement.

Anand
ITEM 2A, Supplement 1

ITEM 2B
DATE: October 16, 2025
FROM: Emina Mahic, Community Services Supervisor EM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment for the Los Altos Hills Youth Commission Attached for your review and consideration is an application (Attachment 1) from the following individual for appointment to the Los Altos Hills Youth Commission:
• Tara Beri
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents.

With this appointment, the committee would have a total of eighteen (18) members and two (2) vacancies.

Attachment:

1. Tara Beri Youth Committee Application

TOWN OF LOS ALTOS HILLS

MEMORANDUM

ITEM 2B Attachment 1

How many meetings have you attended of the Committee / Commission for which you are applying?* 3 Please describe your involvement in community activities, civic services, and volunteer organizations.* I volunteer with many organizations, such as Sacred Heart and Second Harvest on a regular basis. I also volunteered for the Fourth of July Parade with the Youth Commission where I monitored the kids at the chalk station and the drinks station. In addition, I also perform at local theaters like and to bring performing arts to our community. At my school, , I play basketball and do track and am a part of a club called which helps develop theater programs for other underserved schools.

What skills and / or attributes will you bring to the Committee / Commission you are applying for?* The particular skills and attributes I will bring to the Commission are hard work, creative problem solving, and collaboration skills.

1. I work very hard to do well in school and if I set my mind to something I will make it happen by putting in the work needed.

2. I am a creative problem solver and passionate about using it to help my community and making it a great place for everyone.

3. I work well with my peers and will work well with the other members of the Commission to plan events that the town will enjoy.

What particular area of responsibility on this Committee / Commission interests you?* I am willing to help in any way I can and am open to any particular area of responsibility.

Education Background and Professional Activities*
Elementary, Middle School, School
Currently a rising Sophomore at High School.

Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.*
I want to become a member of this Commission because I want to be more active in the community. In addition it would let me bring teens perspective and engage the community. Also, I enjoyed participating and volunteering for the Youth Commission events and meetings so far. As a part of the Youth Commission, the main objective I would be working towards is planning and organizing inclusive events for a diverse set of people in this town from the youth to elderly.

Yes
No
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions?
If "Yes", please explain. If "No", please type "N.A."*
N.A.

Yes
No
Are you aware of any issues now or proposed that might require you to recuse yourself?

ITEM 2C

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: October 16, 2025
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Associate Appointment to the Environmental Design & Protection Committee
The Los Altos Hills Environmental Design and Protection Committee approved Peter Brown as an associate member. The Standing Committee Resolution states:
“The appointment of associate members of the Environmental Design and Protection Committee, Pathways Committee, and Open Space Committee shall be subject to the approval of the City Council.

Notwithstanding the foregoing, if the duties of the associate members of those committees do not include site visits, City Council approval shall not be required.”
In compliance with this requirement, Mr. Brown is seeking Council approval for an associate membership in order to participate in site visits along with the Environmental Design and Protection Committee members.

October 16, 2025 LAHCFD Report #3 1 | P a g e

MEMORANDUM REPORT
Meeting Date: October 16, 2025
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District Denise Gluhan, Community Education and Risk Reduction Manager SUBJECT: Community Education and Risk Reduction Report: Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA Work Cup, Wildfire Summit, Semi-annual Report: 2025 January - June Services to Residents RECOMMENDATION:

Receive Community Education and Risk Reduction presentation and reports that include the Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA Work Cup, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents. ______________________________________________________________________________

BACKGROUND
This presentation is the third in a series of the Los Altos Hills County Fire District (LAHCFD or District) reports to the City Council that includes information on the financial overview of the District, the Programs, Planning and Grants services and the Community Education and Risk Reduction services to residents and the community. The District presenters also responded to Council and members of the publics’ questions. A staff memorandum report was provided with information that was requested from the City Council via its staff.

DISCUSSION
The Community Education and Risk Reduction (CERR) Service Area Unit is led by Fire Captain Denise Gluhan (Ret.) who has been with the District since the staffing of employees in 2018-2019.

Capt. Gluhan began as the LAHCFD Emergency Services Manager and then move to the CERR Manager to organize and develop the Firewise U.S.A. initiative and Home Ignition Zone (HIZ) programs. Incorporated in these programs are the Zone 0 and the Defensible Space Programs that as so vital to parcel-level wildfire risk reduction.

CERT and Teen CERT programs, emergency preparedness and disaster coordination, and community engagement are also included in the CERR Service Area Unit. Weed abatement, fire access roads, creeks, the annual goat grazing program are part of the CERR Unit.

The CERR team is now composed of four personnel who engage with the public daily and provide resources for wildfire, weed abatement, emergency and disaster risk reduction, visit neighborhoods and provide resources to the community. Denise is frequently in attendance at the LAH Planning Commission, the EPRC, Open Space, Pathways, Environmental Design and Planning Committee and is a frequent presenter of programs and webinars on wildfire and emergency preparedness topics. The Agenda item

October 16, 2025 LAHCFD Report #3 2 | P a g e
CERR Team supports these efforts. The CERT and Teen CERT programs are an important component of CERR and have a long and proud history in the District of volunteer service.

Denise and the CERR team lead the very successful Collaboration Team meetings, composed of LAHCFD staff, LAH Town staff and SCCFD Office of the Fire Marshal personnel that now meet weekly to discuss policy and operations related to the many topics of wildfire, codes, county related programs, weed abatement and upcoming trends and projects. The topics are complex, but this team is versed in preliminary discussions, research and coordination of ideas to present to their administration for further direction or development of projects, programs and services to reduce the risk of fire and wildfire.

The presentations tonight will feature a few key topics:

1. Application for the LAHCFD jurisdiction to the Board of Forestry and Fire Protection to be included in the Fire Risk Reduction Community List. LAHCFD qualified in four of the seven categories and submitted eighty-four documents to support its qualifications in the application process.

2. LAHCFD CERR team member was selected to serve in the safety and security operations for Super Bowl 60 and the FIFA World Cup. This visibility and networking will strengthen the safety training and network for LAHCFD and the community.

3. District 5 Supervisor Margaret Abe-Koga hosted the inaugural Wildfire Summit at Stanford University. This event hosted a cadre of academia attendees, District 5 City and Town Mayors and Councilmembers, Commissioners and elected officials and staff. LAHCFD participated as a panelist on the topic of wildfire policy and operations. LAHCFD hosted an information table at the event. The LAHCFD Board President, Vice President and a Commissioner along with four staff members attended to support the event and collaborate with participants.

4. The CERR 2025 Semi-annual report is provided in the agenda packet and demonstrates the programs, projects, measurements and metrics of the services provided.

In summary, thank you for the opportunity to present and review the Community Education and Risk Reduction reports and the resulting high level of services available to LAHCFD residents and the community. We look forward to continuing the LAHCFD monthly updates to the Council and public at the November City Council meeting.

Attachments:

1. Los Altos Hills City Council Meeting Community Education & Risk Reduction Updates

2. Community Education & Risk Reduction 2025 Semi-annual Report: January - June

Los Altos Hills City Council Meeting
Community Education &
Risk Reduction Updates
October 16, 2025
Community Education Risk Reduction Manager, Fire Capt. Denise Gluhan (Ret.) Operations Project Manager, Fire Capt. Paige Russell (Ret.) Community Events Specialist & CERT Program Manager, Amita Sachdeva Project Specialist Risk Reduction, Fire Capt. Dee King Raub (Ret.) Community Risk Reduction Specialist, Battalion Chief Debbie Pardue Stocksick (Ret.) Community Education & Risk Reduction Team

Fire Risk Reduction Community List (FRRCL)
Board of Forestry & Fire Protection
The Fire Risk Reduction Community List, as mandated by
PRC 4290, is "a list of local agencies located in a state responsibility area or a very high fire hazard severity zone... that meet best practices for local fire planning."
The List is developed and maintained by the Board, with the first iteration beginning July 1, 2022, and updated every two years thereafter.

The 2025 application period is now closed. Applications received are currently under review for inclusion on the 2026 list which will become effective and be posted to the Board’s website July 1st, 2026.

The life of the list is two years once effective.

The next application period will open July 1, 2027, for inclusion in the 2028 list.

Application Submitted
09/30/25, in 4 of the 7 categories.
84 documents submitted to support
the application.

Fire Risk Reduction Community List (FRRCL)
Board of Forestry & Fire Protection
The Fire District submitted documents for four of the seven criteria, supported by 84 documents as attachments.

Non-City and County Application Submitted
Applicants which are not cities and counties must meet two of criteria seven Criteria Eighty-two supporting documents uploaded to support criteria below Criteria #2-Adoption of Community Wildfire Protection Plan; critical infrastructure protection plan; evacuation plan; Integrated Resource Management Plan; or similar plan addressing fire protection within the Local Agency’s jurisdiction within the last five years Criteria #3 -Sponsorship, coordination of, or active engagement with a community disaster preparedness council of group including but not limited to a Firewise USA community or a FireSafeCouncil.

Criteria #4 -Adoption of a plan within five years or implementation of an ongoing program to conduct a hazardous fuels reduction project or projects including but not limited to California Vegetation Treatment Program (Cal VTP) projects
Criteria #5 -Adoption of a plan within five years or implementation of an ongoing program to conduct public outreach and education about water conservation, wildfire prevention, vegetation management and fuels reduction, home hardening, evacuation preparedness, defensible space, Traditional Ecological Knowledge pertaining to fire, fire risk reduction, or similar to

Fire Risk Reduction Community List Update
Non-City and County Application Criteria Details
Criteria #2 – “Adoption of Community Wildfire Protection Plan; critical infrastructure protection plan; evacuation plan; Integrated Resource Management Plan; or similar plan addressing fire protection within the Local Agency’s jurisdiction within the last five years” • Documents submitted: Santa Clara County CWPP & SCCCWPP Annex 4 Criteria #3 - ”Sponsorship, coordination of, or active
engagement with a community disaster
preparedness council of group including but not
limited to a Firewise USA”
community or a FireSafe Council-
• Documents submitted: Firewise USA Booklet &
2025 Map, Firewise “Office Hours” meetings,
CERT flyer & Calendar

Fire Risk Reduction Community List Update
Non-City and County Application Criteria continuedCriteria #4 – “Adoption of a plan within five years or implementation of an ongoing program to conduct a hazardous fuels reduction project or projects including but not limited to California Vegetation Treatment Program (Cal VTP) projects” -
Criteria #5 – “Adoption of a plan
within five years or implementation
of an ongoing program to conduct
public outreach and education about
water conservation, wildfire
prevention, vegetation management
and fuels reduction, home
hardening, evacuation
preparedness, defensible space,
Traditional Ecological Knowledge
pertaining to fire, fire risk reduction,
or similar to"-

Collaboration Meetings and Activities Attended
to Support Local Partners
Collaboration with Town Staff and County Fire
• Super Bowl 60 and FIFA 2026 Planning
• Emergency Preparedness & Response Committee
• District Liaison – Gluhan
• Pathways Committee
• Environmental Design & Planning Committee
• Open Space Committee
• Planning Commission
• LAH City Council

Santa Clara County Operational Area
Coordination and Collaboration Efforts
Super Bowl LX and FIFA World Cup 2026
Monthly Op Area Coordination Meetings 2x/month
Kenneth Dueker, J.D. OES Chief
Office of Emergency Services
City of Palo Alto and
Dee King Raub, LAHCFD
Jennifer Kutch
Task Force Coordinator
Office of the District Attorney
Bureau of Investigation and
Dee King Raub, LAHCFD

District 5 Inaugural Wildfire Summit
September 25, 2025 Stanford University
Organized by D5 County Supervisor
Margaret Abe-Koga & Staff
Wildfire Summit 2025: From Science to Policy

Private Road Concerns
from Residents
Residential Concerns- Private Roads
• Private road(s)
• One-way out
• Evacuation concerns
• Concerned egress may
be blocked by falling trees
• Easement & Maintenance
plan
Photos from LAH-032 area

Emergency Vehicle Easement
Concerns from Residents
Residential Concerns- Emergency Vehicle Easements
• Evacuation concerns- Access
• Lack of maintenance plan
• Easement language
• Easement responsibility
• Lock(s) present
Above: six photos from Zone LAH-014 area Photo: Zone LAH-031 area

LAHCFD Firewise USA® Status Updates
8 Recognized
Firewise USA Communities!
3 New Communities Organizing!
LAH-006, LAH-031, LAH-032
3 in the Application Process!
Community Risk Assessments Completed
Corita Vineyards
Foothill Orchard
Old Alpine
A
A
A
O
O
O

“Corita Vineyards” Firewise USA
Application Pending
LAHCFD Firewise USA® Updates
s
Monthly "Office Hour" Zoom Meetings For All Residents
October 1st and October 14th, 2025
Featuring Firewise Renewals & English/Spanish Resources Open Invitation To All!
“Old Alpine" Firewise USA
Application Pending
“Foothill Orchard” Firewise USA
Application Pending

September 23rd – Firewise Annual Renewal Workshop for Recognized Firewise Communities, Conducted with Andrea Constantine (Santa Clara County Fire Safe Council) LAHCFD Firewise USA®
Community Meetings and Activities
September 17th – Neighborhood Watch/Firewise meeting – Zone LAH-031, Conducted with Santa Clara County Sheriff's Office and Dee & Denise (LAHCFD) September 22nd – Firewise Organizing meeting – Robleda Creek Zone (LAH-032), Conducted with Dee and Denise (LAHCFD)
September 26th – Corita Vineyards Community Risk Assessment - Conducted by SCCFD and Denise (LAHCFD) September 28th – Neighborhood Watch/Firewise meeting – Dawson LAH-015 - Conducted with Denise (LAHCFD)

October 18th – Oktoberfest - Upcoming – Lincoln Park
LAHCFD
Community Meetings and Activities
October 6th – Emergency Vehicle Access Easements - LAH-031: Conducted by Denise (LAHCFD) and Residents October 4th – Salamontes Block Party- LAH-031: Attended by Denise (LAHCFD) October 12th – Vines and Wines - Upcoming – Town Hall
"A huge Shout Out" to Commissioner Warren
for attending the Salamontes Block Party.
15 HIZ Sign Ups During the Event!
September 17th –Emergency Vehicle Access Easements - LAH-031: Conducted by Denise (LAHCFD) and Residents

Volunteer Programs: CERT & Teen CERT
12 CERT and Teen CERT Volunteers helped
throughout the event!
3 Staff Members attended CERT PM/CES Sachdeva,
CERRM Gluhan, OPM Russell
Our booth was visited by hundreds of residents & we
handed out giveaways including Prepared with
Pedro for kids
Bullex Digital Fire System was a huge hit with a line
that lasted 2.5 hours! Teen CERTs & CERT did an
amazing job!
CERTs were able to get around 50 AlertSCC signups
in 2 hours!
September 27, 2025 Touch-a-Truck (Gardner Bullis)
Photo Credit: Amita Sachdeva & Mal Taam Page 32 of 796
Volunteer Programs: CERT
CERT Core Group – EOC Exercise
Documentation
flow and process
CERT Internal tasks Incident tracking Zone maps +
latitute/longitude
Next steps:

October 9th: 2nd
practice tabletop
Exercise with Town
EOC
Final EOC exercise
in November
• 5 CERT Core Group Meetings
• 1 CERT/EOC Exercise
Continuing work on situational status spreadsheet and
changes implemented based on our tabletop exercises

Upcoming Events: District
Los Altos Mountain View Community Foundation's
Oktoberfest
EVENT DETAILS:

Date: Saturday, October 18, 2025
Time: 9am – 11am
Location: Lincoln Park – University Ave in Los Altos
District Staff will attend
DATE:

WEDNESDAY,OCTOBER
18, 2025
TIME: 9AM-1PM LOCATION: TOWN HALL SUBJECT: NEW ZONE

MAPS & WINDSHIELD

SURVEYS
UPCOMING CERT ACTIVITIES:

Home Ignition Zone (HIZ) Focused Postcard Mailer
Two Targeted Marketing Groups – 1,670 Total Residents in Focused Mailing

1. Approx 563 Very High and/or Mixed Very High FHSZ (Fire Hazard Severity Zones)

2. Approx 1,107 in six zones not yet organized: LAH-002, LAH-003, LAH-004, LAH-010, LAH-016, and SCC-002 Link to interactive map: Map of the District - Los Altos Hills County Fire District

Home Ignition Zone (HIZ) Assessments
0 5 10 15 20 25 30
Requests
Completed
HIZs in September
Requests Completed
24 HIZs Completed
18 HIZ Requests
January-September: 321 HIZs Conducted
HIZ Requests and Completions:

September
2025 and YTD
An LAHCFD Resident
Hardscapes as a Result
of an HIZ

Home Ignition Zone (HIZ) Assessments
Safety Meets Beauty:

One Resident’s 0–5'
Success Story
Tree is Limbed
up and 5' from
Roof
Gravel Replaces
Mulch and Plants in
Zone Zero (0-5')
Before HIZ
After HIZ

Home Ignition Zone (HIZ) Rebate Program
Rebates Processed
Since Program Inception:
$125,976
September 2025
HIZ Rebates
Rebates Processed
In September: 9
$20,607

Pride in Service to the
LAHCFD Community
Community Education Risk Reduction Manager, Fire Capt. Denise Gluhan (Ret.) Operations Project Manager, Fire Capt. Paige Russell (Ret.) Community Events Specialist & CERT Program Manager, Amita Sachdeva Project Specialist Risk Reduction, Fire Capt. Dee King Raub (Ret.) Community Risk Reduction Specialist, Battalion Chief Debbie Pardue Stocksick (Ret.) Community Education & Risk Reduction Team

Community Education &
Risk Reduction (CE&RR)
Program Updates & Semi-Annual Reports
August 19, 2025

Agenda Item 10.B.i.1. CERR - August 19, 2025
Collaboration and the Local Responsibility Area (LRA) Fire Hazard Severity Zone (FHSZ) Map Adoption Process
The Cal FIRE Basemap Was Adopted by the Town of Los Altos Hills on July 24, 2025 The Los Altos Hills County Fire District
continues to coordinate weekly
meetings with Santa Clara County Fire
Department and the Town of Los Altos
Hills to support and educate Town
Staff during the LRA FHSZ Map
Adoption Process.

Agenda Item 10.B.i.2. CERR - August 19, 2025
Santa Clara County Operational Area
Coordination and Collaboration Efforts
Super Bowl LX and FIFA World Cup 2026
Monthly Op Area Coordination Meetings
Office of Emergency Management
County of Santa Clara and Santa Clara County Fire
Meeting: Monday, July 28, 2025, 1000 – 1200 Hours
Agenda:
• Welcome and Introductions
• Jurisdictional Briefings
• Regional Partner Briefings
• State and Federal Agencies
Next Meeting: Monday, August 25, 2025
Rich Frawley, FIFA
Regional Manager,
Safety &
Emergency
Preparedness and
Dee King Raub,
LAHCFD Project
Specialist Risk
Reduction &
Operational Area
Representative

Additional Activities and Collaboration With Local Partners Agenda Item 10.B.i.3. CERR - August 19, 2025
▪ Monthly meetings attended for discussion of current action items and organizational priorities
• Emergency Preparedness & Response Committee
• Pathways Committee
• Environmental Design & Planning Committee
• Open Space Committee
• Planning Commission
• LAH City Council
• Ready Together Coalition

JUST ARRIVED! Come See our New Arrival in the Parking Lot.

Agenda Item 10.B.i.3. CERR - August 19, 2025
▪ 2025 Ford Escape
▪ Date of Arrival - 8/13/25
▪ Purpose -
▪ HIZ Assessments and
Community Events
Special Thanks
to Russ and Ryan
for the Ordering and Receiving of
our newest District Pool Car!

LAHCFD Firewise USA® Status Updates
Agenda Item 10.B.ii.1. CERR - August 19, 2025
8 Recognized Firewise USA Communities!
1 2
6 8
0 1 2 3 4 5 6 7 8 9
2021
2022
2023
2024
2025
Total Firewise Communities New Firewise Community Per Year

“Sherlock Ct-Rd LAH” Firewise USA
Application Pending
Agenda Item 10.B.ii.1. CERR - August 19, 2025
LAHCFD Firewise USA® Updates
s
Monthly "Office Hour" Zoom Meetings
August 6th and August 12, 2025 Featuring Home Ignition Zones and Rebate Process with Paige Russell
Open Invitation To All!
“Old Alpine" Firewise USA
Application Pending
“Foothill Orchard” Firewise USA
Application Pending

LAHCFD Firewise USA® Ongoing Goals
Agenda Item 10.B.ii.1. CERR - August 19, 2025 Page 47 of 796 Wildfire Community Preparedness Day May 3, 2025
Thank You Presenters!
Agenda Item 10.B.ii.1. CERR - August 19, 2025 Page 48 of 796 Thank You Vendors!
Agenda Item 10.B.ii.1. CERR - August 19, 2025 Page 49 of 796 Agenda Item 10.B.ii.1. CERR - August 19, 2025 Page 50 of 796 Regional Prescriptive Treatment Goat Grazing at Bryne Preserve Agenda Item 10.B.ii.2. CERR - August 19, 2025
Preparation and Set Up - May 5-6, 2025
Goats Arrived May 7, 2025
and departed on May 15, 2025

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Assessments
July, 28
June, 76
May, 27
April, 19
March, 24
February, 29
January, 93
0 10 20 30 40 50 60 70 80 90 100
July
June
May
April
March
February
January

HIZ REQUESTS
JANUARY –
JULY
2025

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Assessments
28 76
27 19
24 29
93 Completed, 47
Completed, 33
Completed, 37
Completed, 26
Completed, 33
Completed, 59
Completed, 4
0 10 20 30 40 50 60 70 80 90 100
JULY
JUNE
MAY
APRIL
MARCH

FEBRUARY

JANUARY
Completed Requests

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Assessments
Barbara, 36
Zaid, 15
Harmon, 7
Ryan, 37
Paige, 122
Debbie, 12
0 20
40 60
80 100
120
January - July
HIZ’s By Staff
Barbara
Zaid
Harmon
Ryan
Paige
Debbie
HIZs
Conducted,
LAHCFD, 178
HIZs
Conducted,
FSC, 51
HIZ’s By Agency

LAHCFD FSC

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
47 Rebates Since Program
Inception:
$105,369
HIZ Rebates August SemiAnnual Report 2 Rebates Processed in July:
@ $2,207

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Assessments
HIZ Assessments: Program Development
Challenges and Solutions
Common
Operating
Picture

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Assessments
HIZ Assessments: Staffing Challenges and Solutions
Welcome to the
HIZ Team!
LAHCFD: Debbie
Stocksick- June 2025
FSC: Tony KapuleAugust 2025

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
HIZ Rebates: Program Development Challenges and
Solutions

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
HIZ Rebates: Program Development Challenges and
Solutions
COMING SOON:

Fire Aside Online Rebate
Platform. Expanding our
Common Operating Picture.

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
Being a lover of native plants, I initially struggled to remove any vegetation because I worried about intervening in nature… Being a lover of
native plants, I
initially struggled
to remove any
vegetation
because I worried
about intervening
in nature…

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
…but then I realized we aren’t having the natural low intensity fires that remove the ladder fuels. WE need to do what nature used to do! Now I prefer the cleaner look! -A LAHCFD Resident regarding his backyard landscaping …but then I realized
we aren’t having the
natural low intensity
fires that remove
the ladder fuels. WE
need to do what
nature used to do!
Now I prefer the
cleaner look!
-A LAHCFD Resident regarding
his backyard landscaping

Agenda Item 10.B.ii.3. CERR - August 19, 2025
Home Ignition Zone (HIZ) Rebate Program
An HIZ Tested: A
Resident’s Story

Emergency Preparedness
Agenda Item 10.B.ii.4. CERR - August 19, 2025

7.A.ii 24
Be Ready Be Prepared: Inclement Weather
Presentation
EM Bebee & CES Sachdeva
Landscaping for Wildfire Preparedness
CES Sachdeva, Collab w/ Hidden Villa Native Garden
LAH Club Presentation
CES Sachdeva & CERR Manager Gluhan
Neighbors Helping Neighbors Rollout Presentation
EM Bebee & CES Sachdeva

District Community Events
25 Agenda Item 10.B.ii.4. CERR - August 19, 2025
Town Picnic: Around 150 residents came
by our booths to learn about District
programs, projects, alerts & warnings, & how
to use a fire extinguisher!
Town Pathways Run: CERT, Ham, Teen
CERTs worked in coordination to assist the
Town in safety communications throughout
the event
Town 4th of July Parade: Volunteers
deployed across parade route to monitor
traffic, crowd control, and safety zones. Set
up Barricades and Net Control
Photo Credit:Mal Taam

Los Altos Hills CERT
Agenda Item 10.B.ii.4. CERR - August 19, 2025 26
8 CERT Exercise
Planning meetings
3 CERT Exercises:

Town EOC & CERT
collaboration
New CERT
digitized system to
streamline processes
Volunteer Hours
Spent: 500
Focus: Improving
processes &
procedures. Move away
from paper & digitize
operations
First time integration of
CERT into Town EOC
exercise
2 CERT General
Meetings
CERT Countywide
Skills Day – May 3,
2025
Photo Credit: Amita Sachdeva Page 66 of 796
LAH CERT Event Support
• Situational Awareness
• Emergency Communications
• First Aid Support
• Community Support & Safety
CERT provides to the Town:
• PATHWAYS RUN/WALK --17 CERTs/Teen CERTs
• 26TH ANNUAL TOWN PICNIC -- 27 CERTs/Teen
CERTs
• 4TH OF JULY PARADE -- 21 CERTs/Teen
CERTs/HAMs
2025 Events:

Agenda Item 10.B.ii.4. CERR - August 19, 2025 Photo Credit: Amita Sachdeva Page 67 of 796 Disaster Coordination
Trainings
and Development -
CES Sachdeva
• ECA Bay Area Winter 2025 Online Workshop – March 5, 2025 • Learned about recent Bay Area earthquakes, Marin County’s earthquake and tsunami hazards. and ECA’s 2025 activities including ways to get involved in advancing earthquake and tsunami preparedness
• Countywide CERT Exercise – May 3, 2025
• Participated in the May 3, 2025 countywide CERT exercise, collaborating with CERT and Ham teams across Santa Clara County to practice disaster response skills, test communications, and improve multi-agency coordination
• CA Water Service EOC Training – May 14, 2025
• Best practices, emergency response training, and a hands-on EOC exercise to strengthen local preparedness and coordination
• Monthly Santa Clara County CERT Program Manager Meetings • Share best practices, coordinate resources, and strengthen regional collaboration, ensuring our program remains effective and well-connected • Monthly Santa Clara County CERT CCLT Meetings
• Stay aligned with countywide CERT emergency planning, foster interagency coordination, and strengthen our District’s representation & priorities Agenda Item 10.B.ii.4. CERR - August 19, 2025

HAM LICENSE COMPLETION – MARCH 22, 2025
Amateur License: Amita Sachdeva, KO6IPR
Work with Hams/CERTs to
improve operations
processes
Ability to work as a Ham
during town events
Commitment to
professional development
and advanced
preparedness skills
Enhances District
emergency
communications capacity
by adding a licensed
operator to the team
Agenda Item 10.B.ii.4. CERR - August 19, 2025 Page 69 of 796 Teen CERT
Agenda Item 10.B.ii.4. CERR - August 19, 2025 30
Pathways Run
Accomplishments for the last 6 months:

Teen CERT Academy Town Picnic 4th of July Parade
Worked alongside
LAH CERT Team for
coverage of Town
events
Another successful
Teen CERT Academy
completed – March
14-16
Election of new
Teen CERT Board
Assisted with ARK,
Disaster Trailer, and
Station inventory for
CERT supplies
Photo Credit: Amita Sachdeva & Allison Page 70 of 796
ITEM 4A Staff Report
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: RECEIVE THE AUGUST 2025 TREASURER’S REPORT
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Receive the August 2025 Treasurer’s Report.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for August 2025.

Name Beginning
Balance Total Total Ending Balance
as of 7/31/2025 Receipts (+) Disbursements (-) as of 8/31/2025 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,002.00 - - 1,002.00
Wells Fargo Bank 6,439,611.05 208,339.93 1,758,476.02 4,889,474.96 Total: 6,440,613.05 208,339.93 1,758,476.02 4,890,476.96 INVESTMENT ACCOUNTS:

Local Agency Investment Fund (LAIF) - per Par Value 2,192,128.76 - - 2,192,128.76 CAMP Portfolio - per Market Value 22,841,261.53 234,783.93 - 23,076,045.46 PARS 115 Trust Pension - per Market Value - Restricted 1,346,842.33 26,238.18 - 1,373,080.51 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 166,197.88 - - 166,197.88 Total: 26,546,430.50 261,022.11 - 26,807,452.61
TOTAL CASH & INVESTMENTS ACCOUNTS 32, 987,043.55 469,362.04 1,758,476.02 31,697,929.57 Beginning
Balance Ending Balance
DEPOSIT LIABILITIES: as of 7/31/2025 Total Debits Total Credits as of 8/31/2025 Building Dept Deposits (4,005,832.23) 173,260.45 137,019.88 (3,969,591.66) tied to the report, b CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2024 (Decrease) as of 6/30/2025 Increase (DR) Decrease (CR) as of 8/31/2025 11 General Fund General Fund 1,621,371.84 21,212,442.38 22,833,814.22 743,090.25 972,476.99 22,604,427.48 16 Parks & Rec - In Lieu Fee Special Revenue 13,409.37 450,296.44 463,705.81 - - 463,705.81 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
813,105.06 - 813,105.06 - - 813,105.06
21 COPS FUND Special Revenue (188,328.86) 190,394.11 2,065.25 - - 2,065.25 71 SPECIAL DONATIONS Special Revenue 34,472.90 - 34,472.90 - - 34,472.90 46 STREET CIP Streets Capital Projects (41,114.00) (184,420.70) (225,534.70) 47,343.00 8,038.83 (186,230.53) 41 GENERAL CIP FUND Other Capital Projects 977,885.87 (1,064,104.00) (86,218.13) 1,625.00 298,894.45 (383,487.58) 42 PATHWAYS CIP Other Capital Projects 790,708.48 117,818.29 908,526.77 14,769.00 - 923,295.77 43 WESTWIND BARN CIP Other Capital Projects 230,335.22 28,450.85 258,786.07 4,960.25 32,000.00 231,746.32 45 DRAINAGE CIP Other Capital Projects 630,563.73 (161,776.12) 468,787.61 10,448.64 208,049.10 271,187.15 48 SEWER FUND CIP Enterprise-Sewer 4,492,471.14 (721,481.85) 3,770,989.29 - - 3,770,989.29 51 SEWER FUND Enterprise-Sewer 2,161,921.25 1,378,933.92 3,540,855.17 11,236.00 549,235.36 3,002,855.81 31 SEWER ASSESSMENT D Fiduciary 18,724.46 318,213.34 336,937.80 - 101,991.25 234,946.55 61 GENERAL SERVICE FUNInternal Service Fund (968,709.64) 835,460.07 (133,249.57) 541,463.56 493,363.70 (85,149.71) 32,718,433.02 268,610.53 32,987,043.55 1,374,935.70 2,664,049.68 31,697,929.57 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the independent audit is completed
Monthly Treasurer's Report
FY 2025-26
Month of August (Unaudited)
Pursuant to California Government Code Section 41004

TOTAL CASH & INVESTMENTS ACCOUNT
ITEM 4A Attachment 1

ITEM 4B Staff Report
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: RECEIVE THE AUGUST 2025 DISBURSEMENTS REPORT
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Receive the August 2025 Disbursements Report
BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency (Attachment 1).

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 1,799,693.59 Total Accounts Payable Disbursements
376,531.04 Total Payroll Disbursements
2,176,224.63 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.

Staff Report to City Council Page 2
Disbursements Report August 2025
October 16, 2025
ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT: Amounts Vendors Description
279,782.08 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 8.08.25
Payroll: $102,520.66
Payroll Taxes: $30,239.74
Payroll Date: 8.22.25
Payroll: $102,147.49
Payroll Taxes: $30,258.72
Bank Adjustments/Fees = $14,615.47
96,748.96 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
467,017.57 CITY OF LOS ALTOS Sewer System Billback Q3 & Q4 FY25, Utility Maintenance
173,280.00 B AND D EXCAVATION AND CONSTRUCTIONS, INC. Matadero Creek Restoration (with retention) 108,475.94 CSG CONSULTANTS INC Building plan review, code enforcement, building inspection services
101,991.25 THE BANK OF NEW YORK MELLON TRUST Bond payment and interest 100,904.62 CITY OF PALO ALTO - ANIMAL SERVICES DIVISION FY25 Regional Animal Control 99,484.00 SMELLY MEL'S PLUMBING INC. Progress payment #1 for Corp Yard Locker Room 82,597.00 MICHAEL BAKER INTERNATIONAL INC. Housing Element - New Multifamily 67,321.12 REDWOOD PUBLIC LAW, LLP Legal services (Housing Element, SB 9, Labor, Twin Oaks, etc.)
61,687.37 WEST BAY SANITARY DISTRICT Sewer Maintenance
54,206.00 MissionSquare 401ER and ICMA 457 retirement plan contributions 38,000.00 DEYAN DINEV Garage Door Replacement at Corporate Yard 36,652.50 PALAMERICAN SECURITY (SILICON VALLEY) INC Residential Patrol Services 32,000.00 OLYMPIA FOOTING LLC Upper 70 X 135 arena, final billing 30,875.00 UNIVERSAL1 CONSTRUCTION Mobilization, site preparation (with retention) 25,649.10 ENGEO INCORPORATED Matadero Creek Repair
24,640.00 4LEAF, INC Permit Technician - M Guzules
20,400.00 VICTORIA DYE EQUESTRIAN, LLC Equestrian sessions (Beginner A & B) 17,722.22 COTTON SHIRES & ASSOC, INC. Geotechnical services (multiple months) 17,075.00 EATON AND ASSOCIATES Monthly IT Managed Services and enterprise mobility
15,559.00 BELLECCI & ASSOCIATES INC UUD around El Monte Fire Station and area 15,054.00 FRANK AND GROSSMAN LANDSCAPE
CONTRACTORS INC Landscape Maintenance (July & August)
13,629.50 SANTA CLARA COUNTY - HHW PROGRAM HHW City Augmentation 12,535.00 PALO ALTO HILLS GOLF & COUNTRY CLUB INC. Volunteer Dinner 9/24/25 11,546.04 MERIDIAN I.D. Bucket hats, embroidery, travel pillow sets 11,113.86 GREENWASTE RECOVERY INC Billing for July 2025 (2 invoices) 10,725.00 LYNX TECHNOLOGIES, INC. GIS Professional Services 10,610.86 ICMA Retirement Corp ICMA 457 EE PLAN
2,037,282.99 Total Page 74 of 796
Staff Report to City Council Page 3
Disbursements Report August 2025
October 16, 2025
There is no fiscal impact.

ATTACHMENTS:

1. August 2025 Disbursements Report by Vendor.

10/2/2025 2:16:36 PM Page 1 of 16
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 8/1/2025 - 8/31/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00A1 03/31/2025 Permit Technician 011-3200-6199 12,320.00 4LEAF, INC J4016-00A5 07/31/2025 Permit Technician-M GUZULES…011-3200-6199 12,320.00 Vendor 4LEAF01 - 4LEAF, INC Total: 24,640.00
Vendor: AMAZON30353 - AMAZON
AMAZON 14J9-JTN6-PVVR 06/09/2025 Tax 061-4400-6351 1.28 AMAZON 14J9-JTN6-PVVR 06/09/2025 JOREST 300Pcs Car Fuse Assor… 061-4400-6351 13.99 AMAZON 1CWH-D9KP-QQG6 06/09/2025 Chrysler BOGO Buy 1 Get 1 04…061-4400-6351 30.37 AMAZON 1CWH-D9KP-QQG6 06/09/2025 Tax 061-4400-6351 2.77 AMAZON 1396-TDDD-JJNY 06/16/2025 Tax 061-4400-6351 0.73 AMAZON 1396-TDDD-JJNY 06/16/2025 Fuse Automotive FMX Fuse 6/… 061-4400-6351 7.99 AMAZON 1JLR-1VJH-F3KR 07/21/2025 Nestle Coffee mate Coffee Cre…061-1480-6398 187.22 Vendor AMAZON30353 - AMAZON Total: 244.35
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 403587 07/02/2025 Twice Per Month Pest Control… 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: AT&T PO9011 - AT&T
AT&T 000023743483 06/30/2025 HERITAGE HOUSE ALARM 6/1… 011-2100-6362 32.10 Vendor AT&T PO9011 - AT&T Total: 32.10
Vendor: B AND D01 - B AND D EXCAVATION AND CONSTRUCTIONS, INC.

B AND D EXCAVATION AND C… LAH006502 07/25/2025 Retention 045-6900-6143 -9,120.00 B AND D EXCAVATION AND C… LAH006502 07/25/2025 Matadero Creek Restoration a…045-6900-6143 182,400.00 Vendor B AND D01 - B AND D EXCAVATION AND CONSTRUCTIONS, INC. Total: 173,280.00 Vendor: BAAQMD - BAY AREA AIR QUALITY MGMT DIST
BAY AREA AIR QUALITY MGMT…T191989 08/02/2025 Permit to Operate Fee 051-4800-6315 565.00 Vendor BAAQMD - BAY AREA AIR QUALITY MGMT DIST Total: 565.00 Vendor: BAYSIDE94063 - BAYSIDE EQUIPMENT COMPANY
BAYSIDE EQUIPMENT COMPA… 86422 07/23/2025 SERVICES CALL ON A GENERAC…061-1480-6118 1,080.00 Vendor BAYSIDE94063 - BAYSIDE EQUIPMENT COMPANY Total: 1,080.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 36 - 06/30/2025 UUD AROUND EL MONTE FIRE…041-6900-6206 7,601.00 BELLECCI & ASSOCIATES INC 200065.00 37 07/08/2025 UUD IN THE AREA AROUND T… 041-6900-6206 7,958.00 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 15,559.00 Vendor: BLACKMAN01 - BLACKMAN, MARK
BLACKMAN, MARK 6/18/25 06/18/2025 Unclaim Property for Check # … 011-0000-2301 1,000.00 BLACKMAN, MARK 6/18/25 06/18/2025 Unclaim Property for Check # … 011-0000-2301 2,720.00 Vendor BLACKMAN01 - BLACKMAN, MARK Total: 3,720.00
Vendor: BURKE02 - BURKE, BASIL A
BURKE, BASIL A 7/30/21 06/30/2021 UNCLAIMED CHECKS 011-0000-2008 103.00 Vendor BURKE02 - BURKE, BASIL A Total: 103.00
Vendor: CALIFORNIA95814 - CALIFORNIA BUILDING OFFICIALS CALIFORNIA BUILDING OFFICI… 17914 08/31/2024 Ed Week North registration Bu…011-3200-6309 965.00 CALIFORNIA BUILDING OFFICI… 16780 05/01/2025 Ed Week North registration Bu…011-3200-6309 275.00 Vendor CALIFORNIA95814 - CALIFORNIA BUILDING OFFICIALS Total: 1,240.00 Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAND… 8.20.25 08/20/2025 FEE COLLECTED 011-0000-2004 547.00 CALIFORNIA BUILDING STAND… 8.20.25 08/20/2025 LESS SEISMIC EDUCATION 011-0000-4685 -54.70 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 492.30 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF…8.20.2025 08/20/2025 FEES COLLECTED 011-0000-2002 2,100.32 ITEM 4B Attachment 1

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 2 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CALIFORNIA DEPARTMENT OF…8.20.2025 08/20/2025 LESS SEISMIC EDUCATION 011-0000-4685 -105.02 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 1,995.30 Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…SL251246 06/30/2025 SIGNAL&LIGHTING BILLING 4/… 011-4600-6145 1,448.52 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,448.52 Vendor: ***see SUPERION60693 - CENTRAL SQUARE TECHNOLOGIES CENTRAL SQUARE TECHNOLO… 443227 () 07/30/2025 Quote No. Q-171843 1 Alexis … 011-3200-6313 45.00 Vendor ***see SUPERION60693 - CENTRAL SQUARE TECHNOLOGIES Total: 45.00 Vendor: CINTAS45263 - CINTAS
CINTAS 5282167401 07/22/2025 Tax 011-5300-6399 3.32
CINTAS 5282167401 07/22/2025 HARD SURFACE DISINFEC SVC 011-5300-6399 7.53 CINTAS 5282167401 07/22/2025 TRIPLE ANTIBIOTIC OINT SM 011-5300-6399 11.49 CINTAS 5282167401 07/22/2025 BURN RELIEF PACKET/ 6 PK 011-5300-6399 17.40 CINTAS 5282401101 07/23/2025 SERVICE ACKNOWLEDGEMENT…061-4300-6399 457.76 CINTAS 5282401102 07/23/2025 HARD SURFACE DISINFEC SVC 061-4300-6399 7.53 CINTAS 5282401102 07/23/2025 HARD SURFACE DISINFEC SVC 061-4300-6399 7.53 CINTAS 5282401102 07/23/2025 HYDROCORTISONE CREAM M… 061-4300-6399 17.35 CINTAS 5282401102 07/23/2025 BODY FLUID CLEANUP KIT 061-4300-6399 41.56 CINTAS 5282401102 07/23/2025 Tax 061-4300-6399 6.75
Vendor CINTAS45263 - CINTAS Total: 578.22
Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4237151771 07/17/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 199.24 CINTAS CORPORATION 4237151771 07/17/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4237894335 07/24/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 176.46 CINTAS CORPORATION 4237894335 07/24/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4238632134 07/31/2025 Housekeeping Supplies 061-4300-6123 272.20 CINTAS CORPORATION 4238632134 07/31/2025 Uniform Service 061-4300-6324 149.35 CINTAS CORPORATION 4239356098 08/07/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 176.46 CINTAS CORPORATION 4239356098 08/07/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4240099847 08/14/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 199.24 CINTAS CORPORATION 4240099847 08/14/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 CINTAS CORPORATION 4240820105 08/21/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 176.46 CINTAS CORPORATION 4240820105 08/21/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 2,096.16 Vendor: LOSALTOS94022 - CITY OF LOS ALTOS
CITY OF LOS ALTOS 48 06/30/2025 Sewer System Billback Q4 FY2… 051-4800-6120 265,350.48 CITY OF LOS ALTOS 54 06/30/2025 Utility Maintenance PG&E Elec…011-4600-6145 74.60 CITY OF LOS ALTOS IN101007 06/30/2025 Q3 FY25 Sewer System BillBack 051-4800-6120 201,592.49 Vendor LOSALTOS94022 - CITY OF LOS ALTOS Total: 467,017.57 Vendor: ANIMAL94303 - CITY OF PALO ALTO - ANIMAL SERVICES DIVISION CITY OF PALO ALTO - ANIMAL …7100000905 06/30/2025 FY25 REGIONAL ANIMAL CON… 011-2150-6134 100,904.62 Vendor ANIMAL94303 - CITY OF PALO ALTO - ANIMAL SERVICES DIVISION Total: 100,904.62 Vendor: CONFLUENCE95060 - CONFLUENCE RESTORATION INC.

CONFLUENCE RESTORATION I… 3618 06/30/2025 Landscape Maintenance Perio…041-6900-6622 2,083.33 CONFLUENCE RESTORATION I… 3693 08/06/2025 Landscape Maintenance Perio…041-6900-6622 2,083.33 Vendor CONFLUENCE95060 - CONFLUENCE RESTORATION INC. Total: 4,166.66 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1537702 07/02/2025 1 21 Gallon Console (24" tall) … 061-1480-6323 71.51 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 71.51 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 1024043-REV 06/30/2025 9/2024 ADMIN FEE GEO TECH… 011-0000-2301 70.75 COTTON SHIRES & ASSOC, INC. 1024043-REV 06/30/2025 9/2024 BILLABLE GEO TECH P… 011-0000-2301 717.50 COTTON SHIRES & ASSOC, INC. 1024043-REV 06/30/2025 9/2024 RECO ADMIN FEE GEO…011-0000-4685 -70.75 COTTON SHIRES & ASSOC, INC. 1024043-REV 06/30/2025 9/2024 PASSTHRU REV GEO T… 011-3100-4707 -717.50 COTTON SHIRES & ASSOC, INC. 1024043-REV 06/30/2025 9/2024 PASSTHRU EXP GEO T… 011-3100-6178 717.50 COTTON SHIRES & ASSOC, INC. 324180 06/30/2025 6/2025 BILLABLE GEO TECH-P… 011-0000-2301 1,481.92 COTTON SHIRES & ASSOC, INC. 324180 06/30/2025 6/2025 ADMIN FEE GEO TECH… 011-0000-2301 148.19

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 3 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount COTTON SHIRES & ASSOC, INC. 324180 06/30/2025 6/2025 RECOG ADMIN FEE G… 011-0000-4685 -148.19 COTTON SHIRES & ASSOC, INC. 324180 06/30/2025 6/2025 PASSTHRU REV GEO T… 011-3100-4707 -1,481.92 COTTON SHIRES & ASSOC, INC. 324180 06/30/2025 6/2025 PASSTHRU EXP GEO T… 011-3100-6178 1,481.92 COTTON SHIRES & ASSOC, INC. 325065 06/30/2025 2/2025 BILLABLE GEO TECH S… 011-0000-2301 2,430.00 COTTON SHIRES & ASSOC, INC. 325065 06/30/2025 2/2025 ADMIN FEE GEO TECH… 011-0000-2301 243.00 COTTON SHIRES & ASSOC, INC. 325065 06/30/2025 2/2025 RECOG ADMIN FEE G… 011-0000-4685 -243.00 COTTON SHIRES & ASSOC, INC. 325065 06/30/2025 2/2025 PASSTHRU REV GEO T… 011-3100-4707 -2,430.00 COTTON SHIRES & ASSOC, INC. 325065 06/30/2025 2/2025 PASSTHRU EXP GEO T… 011-3100-6178 2,430.00 COTTON SHIRES & ASSOC, INC. 325066 06/30/2025 2/2025 ADMIN FEE GEO TECH… 011-0000-2301 20.50 COTTON SHIRES & ASSOC, INC. 325066 06/30/2025 2/2025 BILLABLE GEO TECH P… 011-0000-2301 205.00 COTTON SHIRES & ASSOC, INC. 325066 06/30/2025 2/2025 RECOG ADMIN FEE G… 011-0000-4685 -20.50 COTTON SHIRES & ASSOC, INC. 325066 06/30/2025 2/2025 PASSTHRU REV GEO T… 011-3100-4707 -205.00 COTTON SHIRES & ASSOC, INC. 325066 06/30/2025 2/2025 PASSTHRU EXP GEO T… 011-3100-6178 205.00 COTTON SHIRES & ASSOC, INC. 425154 06/30/2025 3/2025 ADMIN FEE GEO EXP … 011-0000-2301 243.00 COTTON SHIRES & ASSOC, INC. 425154 06/30/2025 3/2025 BILLABLE GEO EXP GE… 011-0000-2301 2,837.00 COTTON SHIRES & ASSOC, INC. 425154 06/30/2025 3/2025 RECOG ADMIN FEE G… 011-0000-4685 -243.00 COTTON SHIRES & ASSOC, INC. 425154 06/30/2025 3/2025 PASSTHRU REV GEO E… 011-3100-4707 -2,837.00 COTTON SHIRES & ASSOC, INC. 425154 06/30/2025 3/2025 PASSTHRU EXP GEO T… 011-3100-6178 2,837.00 COTTON SHIRES & ASSOC, INC. 625025-REV 06/30/2025 5/2025 BILLABLE GEO TECH-S… 011-0000-2301 1,025.00 COTTON SHIRES & ASSOC, INC. 625025-REV 06/30/2025 5/2025 ADMIN FEE GEO TECH… 011-0000-2301 102.50 COTTON SHIRES & ASSOC, INC. 625025-REV 06/30/2025 5/2025 RECOG ADMIN FEE G… 011-0000-4685 -102.50 COTTON SHIRES & ASSOC, INC. 625025-REV 06/30/2025 5/2025 PASSTHRU REV GEO T… 011-3100-4707 -1,025.00 COTTON SHIRES & ASSOC, INC. 625025-REV 06/30/2025 5/2025 PASSTHRU EXP GEO T… 011-3100-6178 1,025.00 COTTON SHIRES & ASSOC, INC. 625026-REV 06/30/2025 06/2025 ADMIN FEE GEO TEC… 011-0000-2301 359.33 COTTON SHIRES & ASSOC, INC. 625026-REV 06/30/2025 06/2025 BILLABLE GEO TECH -…011-0000-2301 3,593.30 COTTON SHIRES & ASSOC, INC. 625026-REV 06/30/2025 06/2025 RECOG ADMIN FEE G…011-0000-4685 -359.33 COTTON SHIRES & ASSOC, INC. 625026-REV 06/30/2025 06/2025 PASSTHRU REV GEO … 011-3100-4707 -3,593.30 COTTON SHIRES & ASSOC, INC. 625026-REV 06/30/2025 06/2025 PASSTHRU EXP GEO … 011-3100-6178 3,593.30 COTTON SHIRES & ASSOC, INC. 625237-REV 06/30/2025 06/2025 BILLABLE GEO TECH -…011-0000-2301 1,780.00 COTTON SHIRES & ASSOC, INC. 625237-REV 06/30/2025 06/2025 ADMIN FEE GEO TEC… 011-0000-2301 178.00 COTTON SHIRES & ASSOC, INC. 625237-REV 06/30/2025 06/2025 RECOG ADMIN FEE G…011-0000-4685 -178.00 COTTON SHIRES & ASSOC, INC. 625237-REV 06/30/2025 06/2025 PASSTHRU REV GEO … 011-3100-4707 -1,780.00 COTTON SHIRES & ASSOC, INC. 625237-REV 06/30/2025 06/2025 PASSTHRU EXP GEO … 011-3100-6178 1,780.00 COTTON SHIRES & ASSOC, INC. 625238 06/30/2025 6/2025 ADMIN FEE REV GEO … 011-0000-2301 252.50 COTTON SHIRES & ASSOC, INC. 625238 06/30/2025 6/2025 BILLABLE GEO TECH-S… 011-0000-2301 2,525.00 COTTON SHIRES & ASSOC, INC. 625238 06/30/2025 6/2025 RECOG ADMIN FEE R… 011-0000-4685 -252.50 COTTON SHIRES & ASSOC, INC. 625238 06/30/2025 6/2025 PASSTHRU REV GEO T… 011-3100-4707 -2,525.00 COTTON SHIRES & ASSOC, INC. 625238 06/30/2025 6/2025 PASSTHRU EXP GEO T… 011-3100-6178 2,525.00 COTTON SHIRES & ASSOC, INC. 425153 08/26/2025 3/2025 ADMIN FEE GEO TECH… 011-0000-2301 112.75 COTTON SHIRES & ASSOC, INC. 425153 08/26/2025 3/2025 BILLABLE GEO TECH P… 011-0000-2301 1,127.50 COTTON SHIRES & ASSOC, INC. 425153 08/26/2025 3/2025 RECOG ADMIN FEE G… 011-0000-4685 -112.75 COTTON SHIRES & ASSOC, INC. 425153 08/26/2025 3/2025 PASSTHRU REV GEO T… 011-3100-4707 -1,127.50 COTTON SHIRES & ASSOC, INC. 425153 08/26/2025 3/2025 PASSTHRU EXP GEO T… 011-3100-6178 1,127.50 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 17,722.22 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 60249-REV 02/20/2025 1/2025 BILLABLE CONTRACT S…011-0000-2301 472.50 CSG CONSULTANTS INC 60249-REV 02/20/2025 1/2025 ADMIN FEE REV CONT… 011-0000-2301 47.55 CSG CONSULTANTS INC 60249-REV 02/20/2025 1/2025 RECOG FEE REV CONT… 011-0000-4685 -47.55 CSG CONSULTANTS INC 60249-REV 02/20/2025 1/2025 PASSTHRU REV CONT… 011-3100-4703 -472.50 CSG CONSULTANTS INC 60249-REV 02/20/2025 1/2025 PASSTHRU EXP CONT… 011-3100-6175 472.50 CSG CONSULTANTS INC 61999 06/30/2025 6/2025 ADMIN FEE CONTRACT…011-0000-2301 33.75 CSG CONSULTANTS INC 61999 06/30/2025 6/2025 BILLABLE CONTRACT S…011-0000-2301 337.50 CSG CONSULTANTS INC 61999 06/30/2025 6/2025 RECOG ADMIN FEE C… 011-0000-4685 -33.75 CSG CONSULTANTS INC 61999 06/30/2025 6/2025 PASSTHRU REV CONT… 011-3100-4703 -337.50 CSG CONSULTANTS INC 61999 06/30/2025 6/2025 PASSTHRU EXP CONT… 011-3100-6175 337.50 CSG CONSULTANTS INC 62103 07/15/2025 CODE ENFORCEMENT 011-3120-6111 13,786.00 CSG CONSULTANTS INC 62103 07/15/2025 BUILDING OFFICIAL SERVICES 011-3200-6111 120.00 CSG CONSULTANTS INC 62103 07/15/2025 BUILDING INSPECTION 011-3200-6199 13,824.00 CSG CONSULTANTS INC B251006 08/01/2025 building plan review services 011-3200-6114 57,075.94 CSG CONSULTANTS INC 62275 08/06/2025 LOS ALTOS HILLS BUILDING SV…011-3200-6199 13,200.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 4 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 62276 08/06/2025 LOS ALTOS HILLS CODE ENFO… 011-3120-6111 9,660.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 108,475.94 Vendor: DAILY94301 - DAILY POST
DAILY POST 92567 05/31/2025 3x10 Public Hearing 5/5/25 011-3100-6207 450.00 DAILY POST 92568 05/31/2025 3x10 Public Hearing 011-3100-6207 450.00 DAILY POST 92569 05/31/2025 3x10 Public Hearing Fire Haza 011-3100-6207 450.00 DAILY POST 92945 06/30/2025 3x10 Ordinance Fire Hazard S 011-3100-6207 450.00 DAILY POST 92946 06/30/2025 Unclaimed Property 7/3/25 061-1480-6207 1,350.00 DAILY POST 93264 07/31/2025 Fire Hazard 011-3100-6207 1,350.00 DAILY POST 93265 07/31/2025 Welo 011-3100-6207 450.00
Vendor DAILY94301 - DAILY POST Total: 4,950.00
Vendor: AIELECTRIC01 - DANIEL KWAN
DANIEL KWAN 49 07/11/2025 Labor and Materials 7/11/25 041-6900-6199 4,860.00 Vendor AIELECTRIC01 - DANIEL KWAN Total: 4,860.00
Vendor: SDM01 - DEYAN DINEV
DEYAN DINEV PAYMENT 1 07/18/2025 Original Contract Price 041-6900-6623 38,000.00 Vendor SDM01 - DEYAN DINEV Total: 38,000.00
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2025-69 07/31/2025 CDD - Counter Appointments,… 011-3100-6111 9,035.61 DKG CONSULTANTS, LLC 2025-69 07/31/2025 Housing Element 041-6900-6199 750.81 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 9,786.42 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 92296 07/24/2025 Project Plan 1 (Governmental …061-1480-6208 690.00 EATON AND ASSOCIATES 92296 07/24/2025 Enterprise Mobility + Security… 061-1480-6208 3,270.00 EATON AND ASSOCIATES 92242 07/25/2025 Monthly IT Managed Services 061-1480-6111 13,115.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 17,075.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 117422 06/30/2025 Restrm cleaning & restock 6/2…011-5100-6123 135.00 ECAPITAL COMMERCIAL FINA… 117607 07/31/2025 Toilet Tissue 4.3x3.75 2ply Em…061-1480-6123 59.92 ECAPITAL COMMERCIAL FINA… 117607 07/31/2025 Premium Lotion Hand Soap W…061-1480-6123 73.81 ECAPITAL COMMERCIAL FINA… 117607 07/31/2025 MultiFold Towel 9.2x9.4 Wht … 061-1480-6123 126.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Little League 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Multipurpose Room 011-5100-6123 200.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Westwind Barn 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Parks & Recreation Building 061-1480-6123 275.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Los Altos City Hall 061-1480-6123 1,950.00 ECAPITAL COMMERCIAL FINA… 117587 08/01/2025 Corporation Yard 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 8 1GA SOAP CA/4 061-1480-6123 73.81 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 LAVATORY SUPPLIES 8/6/25 061-1480-6123 83.82 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 SCOTT MULTIFOLD TOWEL W… 061-1480-6123 149.07 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 ENVISION 2PLY BATH TIS JUM… 061-1480-6123 219.57 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 SOFPULL PREM 1-PLY JR CAP … 061-1480-6123 254.76 ECAPITAL COMMERCIAL FINA… 117520 08/15/2025 Renown Lnr 40X48 13Mic Nat… 061-1480-6123 79.56 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 4,995.32 Vendor: VIAJAR01 - ELIZABETH G. VIAJAR
ELIZABETH G. VIAJAR 6.28.25 06/30/2025 GFOA 2025 CONFERENCE 011-1400-6308 279.44 Vendor VIAJAR01 - ELIZABETH G. VIAJAR Total: 279.44
Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…925-0470-3 (7.25.25) 07/30/2025 L1487930320-Unemployment …061-1470-6024 2,173.00 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 2,173.00 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 304040 08/07/2025 MATADERO CREEK REPAIR 8/3…045-6900-6206 25,649.10 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 25,649.10 Vendor: HOFFMAN03 - Erik Thorkild Hoffman
Erik Thorkild Hoffman 8.21.25 08/21/2025 Caller Hoedown 011-4120-6361 90.00 Vendor HOFFMAN03 - Erik Thorkild Hoffman Total: 90.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 5 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: EVANS10 - ESPINOZA-EVANS, SARAH JOY
ESPINOZA-EVANS, SARAH JOY 8.21.25 08/21/2025 Face Painting - Touch a Truck 011-4120-6361 400.00 Vendor EVANS10 - ESPINOZA-EVANS, SARAH JOY Total: 400.00 Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 37442 07/01/2025 LANDSCAPE MAINTENANCE J… 011-4740-6125 4,137.60 FRANK AND GROSSMAN LAN… 37442 07/01/2025 LANDSCAPE MAINTENANCE J… 011-5100-6122 748.18 FRANK AND GROSSMAN LAN… 37442 07/01/2025 LANDSCAPE MAINTENANCE J… 011-5300-6122 1,541.53 FRANK AND GROSSMAN LAN… 37442 07/01/2025 LANDSCAPE MAINTENANCE J… 061-1480-6122 1,099.69 FRANK AND GROSSMAN LAN… 37750 08/01/2025 FRANK AND GROSSMAN LAN… 011-4740-6125 4,137.60 FRANK AND GROSSMAN LAN… 37750 08/01/2025 FRANK AND GROSSMAN LAN… 011-5100-6122 748.18 FRANK AND GROSSMAN LAN… 37750 08/01/2025 FRANK AND GROSSMAN LAN… 011-5300-6122 1,541.53 FRANK AND GROSSMAN LAN… 37750 08/01/2025 FRANK AND GROSSMAN LAN… 061-1480-6122 1,099.69 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 15,054.00 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1190928 08/04/2025 TRUFUEL50-GAL, CASE OF 4 061-4300-6399 193.98 GARDENLAND CENTER INC. 1190928 08/04/2025 63PS3 55E CHAIN LOOP 061-4300-6399 239.60 GARDENLAND CENTER INC. 1190928 08/04/2025 23RS3 81E CHAIN LOOP 061-4300-6399 344.60 GARDENLAND CENTER INC. 1190928 08/04/2025 63PM3 44E CHAIN LOOP 061-4300-6399 389.20 GARDENLAND CENTER INC. 1190928 08/04/2025 Tax 061-4300-6399 115.27 GARDENLAND CENTER INC. 1190928 08/04/2025 INBOUND FREIGHT WHOLE O… 061-4300-6399 6.00 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 1,288.65 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9595741068 08/04/2025 PRECISION LINE MARKING PA… 011-3300-6399 125.64 GRAINGER 9595741068 08/04/2025 Tax 011-3300-6399 11.47
GRAINGER 9596636457 08/05/2025 EAR PLUGS, UNCORDED, BELL,…061-4300-6325 125.95 GRAINGER 9596636457 08/05/2025 Tax 061-4300-6325 11.49
GRAINGER 9597195164 08/05/2025 Tax 061-4300-6398 16.74
GRAINGER 9597195164 08/05/2025 5EFEO TIE DOWN STRAP,S-H… 061-4300-6398 183.56 Vendor GRAINGER60038 - GRAINGER Total: 474.85
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC GWR0000053 07/31/2025 Billing for July 2025 011-0000-1110 5,666.83 GREENWASTE RECOVERY INC GWR0000067 08/31/2025 Billing for July 2025 011-0000-1110 5,447.03 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 11,113.86 Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN052911 07/31/2025 2024-25 ACFR Statistical Pack… 011-1400-6199 795.00 Vendor HDL91765 - HDL COREN & CONE Total: 795.00
Vendor: HORIZON01 - HORIZON DISTRIBUTORS INC.

HORIZON DISTRIBUTORS INC. 1N638315 07/17/2025 12506 HUNTER 6" 125 ADJUS… 011-5100-6122 4,426.01 HORIZON DISTRIBUTORS INC. 1N638570 07/18/2025 100PGA RAIN BIRD 1" VALVE … 011-5100-6122 269.60 HORIZON DISTRIBUTORS INC. 1N638994 07/22/2025 PPN-10-20 AQUALINE 1"x2" S… 011-5100-6122 1,113.31 HORIZON DISTRIBUTORS INC. 1N640799 08/05/2025 ID-STD-YB T CHRISTY VALVE T… 041-6900-6399 3,596.71 HORIZON DISTRIBUTORS INC. 1N640869 08/05/2025 ID-STD-YB T CHRISTY VALVE T… 041-6900-6399 4.99 Vendor HORIZON01 - HORIZON DISTRIBUTORS INC. Total: 9,410.62 Vendor: HUANG05 - HUANG, QINGYUN
HUANG, QINGYUN P1917 02/04/2022 REFUND DEPOSIT-P1917- 256… 011-0000-2301 293.25 Vendor HUANG05 - HUANG, QINGYUN Total: 293.25
Vendor: ICMA - ICMA Retirement Corp (Vantage Pt)
ICMA Retirement Corp (Vanta… 304465-PD 7/25/2025 07/25/2025 ICMA 457 EE PLAN 304465-PD…061-0000-2204 10,610.86 Vendor ICMA - ICMA Retirement Corp (Vantage Pt) Total: 10,610.86 Vendor: ICC - INTERNATIONAL CODE COUNCIL - ICC
INTERNATIONAL CODE COUNC…1002119305 08/06/2025 '25 CALIFORNIA COMPLETE C… 011-3200-6312 1,777.56 Vendor ICC - INTERNATIONAL CODE COUNCIL - ICC Total: 1,777.56 Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING I… 91334 06/30/2025 Civil Principal 041-6900-6206 340.00 LEA & BRAZE ENGINEERING I… 91334 06/30/2025 Civil Project Manager 041-6900-6206 765.00 LEA & BRAZE ENGINEERING I… 91334 06/30/2025 SUMMERHILL AVE- 5/20 - CU… 041-6900-6206 1,100.00 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: 2,205.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 6 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 73234 08/13/2025 Legals: 1x16.25" 196-T, Notice 041-6900-6199 203.13 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 203.13
Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 10336 06/30/2025 Remainder CDD 011-3100-6313 1,406.25 LYNX TECHNOLOGIES, INC. 10336 06/30/2025 January 24 & 28th (2nd charge) 011-3300-6199 112.50 LYNX TECHNOLOGIES, INC. 10336 06/30/2025 January 10th 051-4800-6199 281.25 LYNX TECHNOLOGIES, INC. 10443 06/30/2025 GIS Professional Services in Ju… 011-3100-6313 5,850.00 LYNX TECHNOLOGIES, INC. 10469 08/03/2025 GIS Professional Services in Jul…011-3100-6313 3,075.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 10,725.00 Vendor: GUZULES01 - MADDIE GUZULES
MADDIE GUZULES 7/16/2025 07/28/2025 Bankers Boxes(15 pk), Pckng T…011-3100-6301 229.34 Vendor GUZULES01 - MADDIE GUZULES Total: 229.34
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM #463 07/07/2025 LAH 4TH JULY PARADE 7/4/25 011-4120-6361 461.25 Vendor TAAM01 - MALCOLM TAAM Total: 461.25
Vendor: KEAR94306 - MARY KEAR
MARY KEAR 8.21.25 08/21/2025 Hoedown Tables/Chairs Renta…011-4120-6361 1,003.05 Vendor KEAR94306 - MARY KEAR Total: 1,003.05
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 4050M 06/30/2025 Bucket Hats (250 white 250 bl… 046-6900-6399 5,875.00 MERIDIAN I.D. 4050M 06/30/2025 Embroidery for VA logo on ba… 046-6900-6399 1,300.00 MERIDIAN I.D. 4050M 06/30/2025 Tax 046-6900-6399 658.83 MERIDIAN I.D. 4050M 06/30/2025 Set Up for the second logo (fir… 046-6900-6399 45.00 MERIDIAN I.D. 4050M 06/30/2025 Shipping 046-6900-6399 160.00 MERIDIAN I.D. 4086 07/07/2025 Embroidery Tape 011-1100-6361 60.00 MERIDIAN I.D. 4086 07/07/2025 Tax 011-1100-6361 125.93
MERIDIAN I.D. 4086 07/07/2025 Shipping 011-1100-6361 291.00 MERIDIAN I.D. 4086 07/07/2025 T/Travel Pillow & Throw Set R… 011-1100-6361 1,320.00 MERIDIAN I.D. 4086 07/07/2025 Tax 061-1480-6361 83.95
MERIDIAN I.D. 4086 07/07/2025 Shipping 061-1480-6361 194.00 MERIDIAN I.D. 4086 07/07/2025 T/Travel Pillow & Throw Set R… 061-1480-6361 880.00 MERIDIAN I.D. 4086 07/07/2025 Embroidery Tape 061-1480-6361 40.00 MERIDIAN I.D. 4107 07/25/2025 Embroidery: Los Altos Hills Lo… 061-1480-6398 512.33 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 11,546.04
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…49977 08/01/2025 MONTHLY SVCS 8 PORTABLE … 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 8.14.25 09/01/2025 DENTAL INSURANCE COVERA… 061-0000-2233 6,113.09 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 6,113.09 Vendor: METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 ADMIN FEE CONTRACT…011-0000-2301 25.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 ADMIN FEE CONTRACT…011-0000-2301 25.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 BILLABLE CONTRACT S…011-0000-2301 250.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 BILLABLE CONTRACT S…011-0000-2301 250.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 RECOG ADMIN FEE C… 011-0000-4685 -25.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 RECOG ADMIN FEE C… 011-0000-4685 -25.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 PASSTHRU REV CONT… 011-3100-4703 -250.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 PASSTHRU REV CONT… 011-3100-4703 -250.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 PASSTHRU EXP CONT… 011-3100-6175 250.00 METROPOLITAN PLANNING G… 2005052-REV 05/09/2025 4/2025 PASSTHRU EXP CONT… 011-3100-6175 250.00 METROPOLITAN PLANNING G… 2005184 06/30/2025 6/2025 BILLABLE CONTRACT S…011-0000-2301 4,750.00 METROPOLITAN PLANNING G… 2005184 06/30/2025 6/2025 ADMIN FEE CONTRACT…011-0000-2301 475.00 METROPOLITAN PLANNING G… 2005184 06/30/2025 6/2025 RECOG ADMIN FEE C… 011-0000-4685 -475.00 METROPOLITAN PLANNING G… 2005184 06/30/2025 6/2025 PASSTHRU REV CONT… 011-3100-4703 -4,750.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 7 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount METROPOLITAN PLANNING G… 2005184 06/30/2025 6/2025 PASSTHRU EXP CONT… 011-3100-6175 4,750.00 Vendor METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC Total: 5,250.00 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1254437 06/30/2025 Housing Element -New MultiF… 041-6900-6199 82,597.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 82,597.00 Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 005-07 07/15/2025 CORP YARD LOCKER RM PHAS… 041-6900-6209 1,250.00 Vendor MILLER05 - MILLER, TIFFANY Total: 1,250.00
Vendor: MISOLA01 - MISOLA, JOCELYN
MISOLA, JOCELYN 06.27.25 06/30/2025 GFOA CONFERENCE JUNE 2025 011-1400-6308 397.96 Vendor MISOLA01 - MISOLA, JOCELYN Total: 397.96
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100316 7.25.25 07/25/2025 PLAN 100316 7.25.25 40E-40… 061-0000-2204 7,998.66 MissionSquare PLAN 100276 7.25.25 07/29/2025 PLAN 100276 7.25.25 401 ER … 061-0000-2204 3,094.62 MissionSquare PLAN 100276 8.6.25 08/08/2025 PLAN 100276 8.6.25 401A CO… 061-0000-2204 3,094.62 MissionSquare PLAN 100316 8.8.25 08/08/2025 PLAN 100316 8.8.25 40E-401A…061-0000-2204 7,932.94 MissionSquare PLAN 304465 8.8.25 08/08/2025 PLAN 304465 8.8.25 ICMA 457…061-0000-2204 10,616.09 MissionSquare PLAN 100316 8.22.25 08/22/2025 PLAN 100316 8.22.25 40E-40… 061-0000-2204 7,930.66 MissionSquare PLAN 304465 8.22.25 08/22/2025 PLAN 304465 8.22.25 ICMA EE 061-0000-2204 10,443.79 MissionSquare PLAN 100276 8.22.25 08/25/2025 PLAN 100276 8.22.25 401 ER … 061-0000-2204 3,094.62 Vendor MISSION01 - MissionSquare Total: 54,206.00
Vendor: THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC MNG PARTNERSHIP HOLDING …5612205 7.11.2025 07/11/2025 Renewal Options - SUNONLY * 011-1100-6312 57.81 MNG PARTNERSHIP HOLDING …5612205 8.1.25 08/01/2025 Renewal Options SUNONLY - 8…011-1100-6312 57.81 Vendor THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC Total: 115.62 Vendor: MUTTMITT92128 - MUTT MITT
MUTT MITT 774565 07/21/2025 Compostable Pick-Up HEADER…011-5100-6398 499.92 MUTT MITT 774565 07/21/2025 Shipping FedEx Package 1 Tra… 011-5100-6398 98.95 MUTT MITT 774565 07/21/2025 Tax 011-5100-6398 45.62
Vendor MUTTMITT92128 - MUTT MITT Total: 644.49
Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202506-2556 06/30/2025 COST ALLOCAT. PLAN & DEVEL…011-3200-6199 3,925.00 NBS GOVERNMENT FINANCE … 202508-2716 08/04/2025 TASK 3 DEV FEE STUDY Analyst…011-3200-6199 5,237.50 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 9,162.50 Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 87022445 06/30/2025 BAGESHRI THAKAR MED EXAM…061-1480-6332 244.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 244.00 Vendor: OLYMPIA01 - OLYMPIA FOOTING LLC
OLYMPIA FOOTING LLC 1658 06/23/2025 Upper 70 X 135 arena, final lbil…043-6900-6622 32,000.00 Vendor OLYMPIA01 - OLYMPIA FOOTING LLC Total: 32,000.00 Vendor: PGE95899 - P G & E
P G & E INV0000258 06/30/2025 Traffic Control Service @ El M… 011-4600-6363 90.23 P G & E INV0000258 06/30/2025 Traffic Control Service @Ston… 011-4600-6363 34.44 P G & E INV0000258 06/30/2025 Traffic Control Service @ El M… 011-4600-6363 39.48 P G & E INV0000258 06/30/2025 26379 Fremont Rd - 6/6/25-7… 011-4600-6363 100.74 P G & E INV0000258 06/30/2025 Traffic Control Service @ Ston… 011-4600-6363 80.80 P G & E INV0000258 06/30/2025 Traffic Control Service @ El M… 011-4600-6363 57.11 P G & E INV0000258 06/30/2025 26379 Fremont Rd - 6/6/25-7… 011-4600-6363 63.78 P G & E INV0000258 06/30/2025 Traffic Control Service @ El M… 011-4600-6363 21.79 P G & E INV0000258 06/30/2025 27535 Purissima Road - VISCA…011-5100-6363 261.25 P G & E INV0000258 06/30/2025 27535 Purissima Road - VISCA…011-5100-6363 558.23 P G & E INV0000258 06/30/2025 28002 Purissima Rd - Lift Stati… 051-4800-6363 278.94 P G & E INV0000258 06/30/2025 28002 Purissima Rd - Lift Stati… 051-4800-6363 555.80 P G & E INV0000258 06/30/2025 O'Keefe Ln @ Dover Ct * 6/6/… 051-4800-6363 65.58 P G & E INV0000258 06/30/2025 O'Keefe Ln @ Dover Ct * 6/6/… 051-4800-6363 19.77 P G & E INV0000258 06/30/2025 26379 Fremont Rd - 6/6/25-7… 061-1480-6363 20.24 P G & E INV0000258 06/30/2025 26379 Fremont Road -NEMEX… 061-1480-6363 1,600.87

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 8 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E INV0000258 06/30/2025 26375 Fremont Rd - 6/6/25-7… 061-1480-6363 10.44 P G & E INV0000258 06/30/2025 26379 Fremont Rd - 6/6/25-7… 061-1480-6363 9.37 P G & E INV0000258 06/30/2025 26375 Fremont Rd - 6/6/25-7… 061-1480-6363 0.72 P G & E INV0000258 06/30/2025 26379 Fremont Rd-City Hall Of…061-1480-6363 36.99 P G & E INV0000258 06/30/2025 26379 Fremont Rd City Hall Of…061-1480-6363 16.58 P G & E INV0000258 06/30/2025 27400 Purissima Road - Corp … 061-4300-6363 210.58 P G & E INV0000258 06/30/2025 27400 Purissima Road - Corp … 061-4300-6363 417.59 Vendor PGE95899 - P G & E Total: 4,551.32
Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 W7-5 24X24.080 HIP AVERY 011-4600-6341 42.90 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 W1-4 24X24 .080 HIP AVERY 011-4600-6341 42.90 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 R4-8 18X24 .080 HIP AVERY 011-4600-6341 114.00 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 Tax 011-4600-6341 46.57 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 2 WAY ARROW STICKERS 011-4600-6341 17.50 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 ARROW STICKERS 011-4600-6341 35.00 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 SHIPPING CHARGES 1ZA1108… 011-4600-6341 41.62 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 BICYCLISTS SLOW 24X24.080 H…011-4600-6341 42.90 PACIFIC PRODUCTS AND SERV… 36598 08/11/2025 NO PARKING 6AM-8PM 12X18…011-4600-6341 215.20 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 598.59 Vendor: PACKETFUSION01 - PACKET FUSION, INC.

PACKET FUSION, INC. PB17257 07/11/2025 CLD-LOS ALTOS HI-ZOOM3Y7/…061-1480-6362 7.00 Vendor PACKETFUSION01 - PACKET FUSION, INC. Total: 7.00 Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 158792 07/26/2025 Residential Patrol Services 011-2100-6199 18,144.00 PALAMERICAN SECURITY (SILI… 160809 08/09/2025 Residential Patrol Services 011-2100-6199 18,508.50 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 36,652.50 Vendor: PALOALTOHILLSO1 - PALO ALTO HILLS GOLF & COUNTRY CLUB INC.

PALO ALTO HILLS GOLF & CO… 047898 08/15/2025 VOLUNTEER DINNER 9/24/25 011-1100-6361 12,535.00 Vendor PALOALTOHILLSO1 - PALO ALTO HILLS GOLF & COUNTRY CLUB INC. Total: 12,535.00 Vendor: PAPE97208 - PAPE MACHINERY, INC.

PAPE MACHINERY, INC. 14859938 11/21/2023 COTTER PIN & PIN FASTERNER…061-4400-6351 272.41 PAPE MACHINERY, INC. 14890339 11/21/2023 RETURNED PARTS 061-4400-6351 -272.41 PAPE MACHINERY, INC. 16263172 07/21/2025 Tax 061-4300-6117 14.50 PAPE MACHINERY, INC. 16263172 07/21/2025 5 FILTER ELEM@ 7/21/25 061-4300-6117 65.04 PAPE MACHINERY, INC. 16263172 07/21/2025 5 FILTER ELEM@ 7/21/25 061-4300-6117 93.92 PAPE MACHINERY, INC. 16263172 07/21/2025 OUTBOUND FREIGHT 061-4300-6117 42.26 Vendor PAPE97208 - PAPE MACHINERY, INC. Total: 215.72
Vendor: STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC.

PERFORMANCE SYSTEMS INT… 12698562 07/16/2025 MON_PERFNET_FIRE Jul 2025 …061-1480-6118 111.00 PERFORMANCE SYSTEMS INT… 12704957 08/13/2025 Mechanical Service Fuel Surch…061-1480-6118 25.00 PERFORMANCE SYSTEMS INT… 12704957 08/13/2025 Mechanical Service Labor 8/7… 061-1480-6118 720.00 PERFORMANCE SYSTEMS INT… 12704957 08/13/2025 Mechanical Trip Charge Zone 1 061-1480-6118 125.00 PERFORMANCE SYSTEMS INT… 12705778 08/18/2025 Fire Alarm Inspection Aug 202…061-1480-6118 1,226.00 PERFORMANCE SYSTEMS INT… 12705778 08/18/2025 Annual Wet Sprinkler Inspecti… 061-1480-6118 552.00 Vendor STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC. Total: 2,759.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 3107341431 08/11/2025 QTERLY PAYMENT 8/11/25 061-1480-6402 430.03 PITNEY BOWES INC 1096-1328 (8.13.25) 08/13/2025 #8000-9000-1096-1328 REFILL…061-1480-6303 603.75 Vendor PITNEY15250 - PITNEY BOWES INC Total: 1,033.78
Vendor: JARED SHANE LAUDERDA - PYROANALYSIS LLC
PYROANALYSIS LLC 4012 06/30/2025 6/2025 ADMIN FEE CONTRACT…011-0000-2301 471.95 PYROANALYSIS LLC 4012 06/30/2025 6/2025 BILLABLE CONTRACT S…011-0000-2301 4,719.54 PYROANALYSIS LLC 4012 06/30/2025 6/2025 BILLABLE CONTRACT S…011-0000-2301 4,719.54 PYROANALYSIS LLC 4012 06/30/2025 6/2025 ADMIN FEE CONTRACT…011-0000-2301 471.95 PYROANALYSIS LLC 4012 06/30/2025 6/2025 RECOG ADMIN FEE C… 011-0000-4685 -471.95 PYROANALYSIS LLC 4012 06/30/2025 6/2025 RECOG ADMIN FEE C… 011-0000-4685 -471.95 PYROANALYSIS LLC 4012 06/30/2025 6/2025 PASSING THRU REV C… 011-3100-4703 -4,719.54 PYROANALYSIS LLC 4012 06/30/2025 6/2025 PASSING THRU REV C… 011-3100-4703 -4,719.54

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 9 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount PYROANALYSIS LLC 4012 06/30/2025 6/2025 PASSING THRU EXP C… 011-3100-6175 4,719.54 PYROANALYSIS LLC 4012 06/30/2025 6/2025 PASSING THRU EXP C… 011-3100-6175 4,719.54 Vendor JARED SHANE LAUDERDA - PYROANALYSIS LLC Total: 9,439.08 Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 13791-REV 01/31/2025 1/2025 ADMIN FEE LEGAL SV… 011-0000-2301 132.66 REDWOOD PUBLIC LAW, LLP 13791-REV 01/31/2025 1/2025 BILLABLE LEHGAL SVCS…011-0000-2301 1,326.64 REDWOOD PUBLIC LAW, LLP 13791-REV 01/31/2025 1/2025 RECOG ADMIN FEE LE… 011-0000-4685 -132.66 REDWOOD PUBLIC LAW, LLP 13791-REV 01/31/2025 1/2025 PASSTHRU REV LEGAL …011-3100-4702 -1,326.64 REDWOOD PUBLIC LAW, LLP 13791-REV 01/31/2025 1/2025 PASSTHRU EXP LEGAL …011-3100-6177 1,326.64 REDWOOD PUBLIC LAW, LLP 13799-REV 01/31/2025 1/2025 BILLABLE LEGAL EXP L… 011-0000-2301 1,314.28 REDWOOD PUBLIC LAW, LLP 13799-REV 01/31/2025 1/2025 ADMIN FEE LEGAL SVC…011-0000-2301 131.43 REDWOOD PUBLIC LAW, LLP 13799-REV 01/31/2025 1/2025 RECOG ADMIN FEE LE… 011-0000-4685 -131.43 REDWOOD PUBLIC LAW, LLP 13799-REV 01/31/2025 1/2025 PASSTHRU REV LEGAL …011-3100-4702 -1,314.28 REDWOOD PUBLIC LAW, LLP 13799-REV 01/31/2025 1/2025 PASSTHRU EXP LEGAL …011-3100-6177 1,314.28 REDWOOD PUBLIC LAW, LLP 14525-REV 03/31/2025 3/2025 ADMIN REV LEGAL SV… 011-0000-2301 90.64 REDWOOD PUBLIC LAW, LLP 14525-REV 03/31/2025 3/2025 BILLABLE LEGAL SVCS … 011-0000-2301 906.40 REDWOOD PUBLIC LAW, LLP 14525-REV 03/31/2025 3/2025 RECOG ADMIN REV LE… 011-0000-4685 -90.64 REDWOOD PUBLIC LAW, LLP 14525-REV 03/31/2025 3/2025 PASSTHRU REV LEGAL …011-3100-4702 -906.40 REDWOOD PUBLIC LAW, LLP 14525-REV 03/31/2025 3/2025 PASSTHRU EXP LEGAL …011-3100-6177 906.40 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 ADMIN FEE LEGAL SVC…011-0000-2301 25.34 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 ADMIN FEE LEGAL SVC…011-0000-2301 25.34 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 BILLABLE LEGAL SVCS-… 011-0000-2301 253.38 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 BILLABLE LEGAL SVCS … 011-0000-2301 253.38 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 RECOG ADMIN FEE LE… 011-0000-4685 -25.34 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 RECOG ADMIN FEE LE… 011-0000-4685 -25.34 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 PASSTHRU REV LEGAL …011-3100-4702 -253.38 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 PASSTHRU REV LEGAL …011-3100-4702 -253.38 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 PASSTHRU EXP LEGAL …011-3100-6177 253.38 REDWOOD PUBLIC LAW, LLP 15112 04/30/2025 4/2025 PASSTHRU EXP LEGAL …011-3100-6177 253.38 REDWOOD PUBLIC LAW, LLP 15114-REV 04/30/2025 04/2025 BILLABLE LEGAL SVCS…011-0000-2301 420.24 REDWOOD PUBLIC LAW, LLP 15114-REV 04/30/2025 04/2025 ADMIN FEE LEGAL S… 011-0000-2301 42.02 REDWOOD PUBLIC LAW, LLP 15114-REV 04/30/2025 04/2025 RECOG ADMIN FEE L… 011-0000-4685 -42.02 REDWOOD PUBLIC LAW, LLP 15114-REV 04/30/2025 04/2025 PASSTHRU REV LEGAL…011-3100-4702 -420.24 REDWOOD PUBLIC LAW, LLP 15114-REV 04/30/2025 04/2025 PASSTHRU EXP LEGAL…011-3100-6177 420.24 REDWOOD PUBLIC LAW, LLP 15486-REV 05/31/2025 5/2025 ADMIN FEE LEGAL SV… 011-0000-2301 28.84 REDWOOD PUBLIC LAW, LLP 15486-REV 05/31/2025 5/2025 BILLABLE LEGAL SVCS … 011-0000-2301 288.40 REDWOOD PUBLIC LAW, LLP 15486-REV 05/31/2025 5/2025 RECOG ADMIN FEE L… 011-0000-4685 -28.84 REDWOOD PUBLIC LAW, LLP 15486-REV 05/31/2025 5/2025 PASSTHRU REV LEGAL…011-3100-4702 -288.40 REDWOOD PUBLIC LAW, LLP 15486-REV 05/31/2025 5/2025 PASSTHRU EXP LEGAL …011-3100-6177 288.40 REDWOOD PUBLIC LAW, LLP 15489-Rev 05/31/2025 011-1500-6112 011-0000-2301 354.32 REDWOOD PUBLIC LAW, LLP 14517-REV 06/30/2025 06/2025 ADMIN FEE LEGAL S… 011-0000-2301 71.28 REDWOOD PUBLIC LAW, LLP 14517-REV 06/30/2025 06/2025 BILLABLE LEGAL SVCS…011-0000-2301 712.76 REDWOOD PUBLIC LAW, LLP 14517-REV 06/30/2025 06/2025 RECOG ADMIN FEE L… 011-0000-4685 -71.28 REDWOOD PUBLIC LAW, LLP 14517-REV 06/30/2025 06/2025 PASSTHRU REV LEGAL…011-3100-4707 -712.76 REDWOOD PUBLIC LAW, LLP 14517-REV 06/30/2025 06/2025 PASSTHRU EXP LEGAL…011-3100-6177 712.76 REDWOOD PUBLIC LAW, LLP 15113-REV 06/30/2025 06/2025 BILLABLE LEGAL SVCS…011-0000-2301 955.84 REDWOOD PUBLIC LAW, LLP 15113-REV 06/30/2025 06/2025 ADMIN FEE LEGAL S… 011-0000-2301 95.58 REDWOOD PUBLIC LAW, LLP 15113-REV 06/30/2025 06/2025 RECOG ADMIN FEE L… 011-0000-4685 -95.58 REDWOOD PUBLIC LAW, LLP 15113-REV 06/30/2025 06/2025 PASSTHRU REV LEGAL…011-3100-4702 -955.84 REDWOOD PUBLIC LAW, LLP 15113-REV 06/30/2025 06/2025 PASSTHRU EXP LEGAL…011-3100-6177 955.84 REDWOOD PUBLIC LAW, LLP 16077 06/30/2025 6/2025 BILLABLE LEGAL SVCS … 011-0000-2301 34,498.82 REDWOOD PUBLIC LAW, LLP 16077 06/30/2025 6/2025 ADMIN FEE LEGAL SVC…011-0000-2301 3,449.88 REDWOOD PUBLIC LAW, LLP 16077 06/30/2025 6/2025 RECOG ADMIN FEE LE… 011-0000-4685 -3,449.88 REDWOOD PUBLIC LAW, LLP 16077 06/30/2025 6/2025 PASSTHRU REV LEGAL …011-3100-4702 -34,498.82 REDWOOD PUBLIC LAW, LLP 16077 06/30/2025 6/2025 PASSTHRU EXP LEGAL …011-3100-6177 34,498.82 REDWOOD PUBLIC LAW, LLP 16078 06/30/2025 6/2025 BILLABLE LEGAL SVCS … 011-0000-2301 214.24 REDWOOD PUBLIC LAW, LLP 16078 06/30/2025 6/2025 ADMIN FEE LEGAL SVC…011-0000-2301 21.42 REDWOOD PUBLIC LAW, LLP 16078 06/30/2025 6/2025 RECOG ADMIN FEE LE… 011-0000-4685 -21.42 REDWOOD PUBLIC LAW, LLP 16078 06/30/2025 6/2025 PASSTHRU REV LEGAL …011-3100-4702 -214.24 REDWOOD PUBLIC LAW, LLP 16078 06/30/2025 6/2025 PASSTHRU EXP LEGAL …011-3100-6177 214.24

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 10 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount REDWOOD PUBLIC LAW, LLP 16398 07/31/2025 HOUSING ELEMENT IMPLEME… 041-6900-6199 11,699.77 REDWOOD PUBLIC LAW, LLP 16399 07/31/2025 LABOR AND EMPLOYMENT LE… 011-1500-6112 1,190.41 REDWOOD PUBLIC LAW, LLP 16403 07/31/2025 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 3,391.79 REDWOOD PUBLIC LAW, LLP 16405 07/31/2025 TWIN OAKS PUBLIC RECORDS … 011-1500-6112 9,540.45 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 67,321.12 Vendor: ROUTEWARE01 - ROUTEWARE, INC
ROUTEWARE, INC CI-1004755 08/07/2025 Subscription - Addtl Reporting…061-1480-6209 1,323.00 ROUTEWARE, INC CI-1004755 08/07/2025 Subscription - Program Tracker…061-1480-6209 8,235.72 Vendor ROUTEWARE01 - ROUTEWARE, INC Total: 9,558.72
Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH- 128 07/28/2025 PRJ MGMT SVCS EL MONTE FI… 041-6900-6199 2,017.38 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 2,017.38 Vendor: HHW - SANTA CLARA COUNTY - HHW PROGRAM
SANTA CLARA COUNTY - HHW…809 08/04/2025 HHW City Augmentation- 50%…011-3300-6138 13,629.50 Vendor HHW - SANTA CLARA COUNTY - HHW PROGRAM Total: 13,629.50 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005440170 08/03/2025 EQUIP#102455826&1030501… 061-1480-6402 1,155.60 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 1,155.60 Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 73616795 07/29/2025 Progress payment #1 6/30 7/… 041-6900-6209 99,484.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 99,484.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 6037849572 07/25/2025 Z-GRIP BALL RETR 1.0 BLUE 48…061-1480-6301 -4.52 STAPLES BUSINESS CREDIT 7661007470-000-001 07/25/2025 OFFICE SUPPLIES 7/25/25 061-1480-6301 95.99 STAPLES BUSINESS CREDIT 7661184178-000-001 07/25/2025 OFFICE SUPPLIES 7/25/25 061-1480-6301 396.07 STAPLES BUSINESS CREDIT 6040634687 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 -5.19 STAPLES BUSINESS CREDIT 7663054932-000-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 214.77 STAPLES BUSINESS CREDIT 7663054932-003-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 -3.60 STAPLES BUSINESS CREDIT 7663054932-005-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 -7.70 STAPLES BUSINESS CREDIT 7663054932-006-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 -1.53 STAPLES BUSINESS CREDIT 76630549322-002-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 -1.95 STAPLES BUSINESS CREDIT 7663534066-000-001 08/25/2025 OFFICE SUPPLIES 8/25/25 061-1480-6301 74.60 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 756.94 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1131033 07/10/2025 ALL MATERIALS AND DUMPIN… 011-4500-6142 279.19 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 279.19 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 (8.14.2025) 08/14/2025 EMPLOYEE LIFE 061-0000-2225 973.66 SUN LIFE 925773-0001 (8.14.2025) 08/14/2025 EMPLOYEE AD&D 061-0000-2225 125.63 SUN LIFE 925773-0001 (8.14.2025) 08/14/2025 L;ONG TERM DISABILITY BENE…061-0000-2226 1,500.08 Vendor SUN64180 - SUN LIFE Total: 2,599.37
Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 443227 07/30/2025 Alexis Goline between 2025-7… 011-3200-6313 45.00 Vendor SUPERION60693 - SUPERION, LLC Total: 45.00
Vendor: BNYMELLON - THE BANK OF NEW YORK MELLON TRUST
THE BANK OF NEW YORK MEL… LOSALTOS2009 8.25.25 08/25/2025 TOWN OF LOS ALTOS HILLS W… 031-0000-2400 60,000.00 THE BANK OF NEW YORK MEL… LOSALTOS2009 8.25.25 08/25/2025 Interest 031-0100-6382 41,991.25 Vendor BNYMELLON - THE BANK OF NEW YORK MELLON TRUST Total: 101,991.25 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 15367 08/15/2025 Communication and Graphic … 011-1100-6199 1,435.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,435.00 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12432 08/17/2025 Printing of business cards B T… 011-3100-6301 240.98 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 240.98 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-5451207 07/08/2025 Rental Charge 7/8-8/4/25 011-5300-6123 64.92

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 11 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount UNITED SITE SERVICES INC INV-5513226 08/11/2025 1 Service Every 4 Weeks 011-5300-6398 54.00 UNITED SITE SERVICES INC INV-5513226 08/11/2025 Rental Charge 8/5-9/1/25 011-5300-6398 10.00 UNITED SITE SERVICES INC INV-5513226 08/11/2025 Tax 011-5300-6398 0.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 129.84 Vendor: ARGOS01 - UNIVERSAL1 CONSTRUCTION
UNIVERSAL1 CONSTRUCTION PAYMENT 1 08/01/2025 Retention - 5% 041-0000-2003 -1,625.00 UNIVERSAL1 CONSTRUCTION PAYMENT 1 08/01/2025 Mobilization. Site preparation. 041-6900-6623 32,500.00 Vendor ARGOS01 - UNIVERSAL1 CONSTRUCTION Total: 30,875.00 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 561614058 08/06/2025 CONTRT#500-0698340-000,0… 061-1480-6402 1,443.08 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,443.08 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 231963 08/11/2025 DIESEL FUEL, 3, NA 1993, PG III…061-4400-6342 1,980.30 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,980.30 Vendor: VELAZQUEZ01 - VELAZQUEZ, MARGARITA
VELAZQUEZ, MARGARITA INV0000267 08/12/2025 Tacos for Service Awards - out…061-1480-6398 450.00 Vendor VELAZQUEZ01 - VELAZQUEZ, MARGARITA Total: 450.00 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 07.22.2025 06/30/2025 Session 4: Beginner A (6/30/2… 011-5300-6199 9,600.00 VICTORIA DYE EQUESTRIAN, L… 7.22.25 06/30/2025 Session 3: Beginner B (6/23/25…011-5300-6199 10,800.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 20,400.00 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 823292417 (7.19.25) 07/19/2025 VISION MONTHLY CHGRS FOR… 061-0000-2233 577.28 VISION SERVICE PLAN INSURA… 823484413 (8.19.25) 08/19/2025 VISION CURRENT CHARGES F… 061-0000-2233 577.28 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 1,154.56 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 7/28/25 06/30/2025 Pam's Yoga Fitness Spring-Su… 011-4110-6111 1,080.00 Vendor WALATKA - WALATKA, PAM Total: 1,080.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1083 8.3.25 08/03/2025 STANFORD LGSI PARKING 011-1400-6309 31.62 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 STANFORD LGSI PARKING 011-1400-6309 31.62 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 STANFORD LGSI PARKING 011-1400-6309 27.16 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 URBAN PLATES SANTA CLARA …011-1400-6309 23.20 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 STANFORD LGSI PARKING 011-1400-6309 13.78 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 STANFORD LGSI PARKING 011-1400-6309 9.32 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 UNITED IN FLIGHT WIFI 011-1400-6309 5.00 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 WESTIN HOTEL GFOA CONFER…011-1400-6309 960.06 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 OPENAI CHATGPT PLUS MON… 011-1400-6313 20.00 WELLS FARGO - VISA 1083 8.3.25 08/03/2025 OPENAI CHATGPT PLUS 011-1400-6313 5.00 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 CHAT GPT SUBSCRIPTION OP… 011-1000-6313 20.00 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 WALMART MOVIE NIGHT/SUP…011-4120-6361 254.89 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 DANIELS KITCHEN FOOD / MO…011-4120-6361 4.40 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 FACEBOOK MOVIE NIGHT/AD… 011-4120-6361 5.33 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 RONJEN WASH N FOLD TABLE… 011-4120-6361 21.45 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 STARBUCKS STORE 4TH OF JU… 011-4120-6361 22.00 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 MISTER SOFTEE NORCAL ICE C…011-4120-6361 43.75 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 FEDEX MOVIE NIGHT POSTER … 011-4120-6361 44.50 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 HAPPY DONUTS - 4TH OF JULY 011-4120-6361 57.58 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 META MOVIE NIGHT / ADVERT…011-4120-6361 75.00 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 WALMART 4TH OF JULY SUPPL…011-4120-6361 84.14 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 DANIELS KITCHEN FOOD / MO…011-4120-6361 96.25 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON MOVIE NIGHT / SUP… 011-4120-6361 101.23 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON MOVIE NIGHT / SUP… 011-4120-6361 177.19 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 FUN FLICKS MOVIE NIGHT / LIC 011-4120-6361 974.04 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 WALMART MOVIE NIGHT/SUP…011-4120-6361 1.97 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6301 76.91 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6398 38.18 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6398 18.98

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 12 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6398 81.73 WELLS FARGO - VISA 2454 8.3.25 08/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6398 -25.49 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 AMAZON TV MOUNT FOR DIG…011-1100-6301 15.27 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 AMAZON GOOGLE STREAMER… 011-1100-6301 109.11 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 24:01 FLORIST FLOWERS FOR … 011-1100-6398 129.86 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 HULU EMERGENCY MANAGE… 011-1200-6199 87.99 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 STARLINK EMERGENCY MANA… 011-1200-6199 120.00 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 SANTA CLARA COUNTY RECO… 011-1300-6319 17.50 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 AMAZON PRINTER FOR WOOJ… 011-3300-6613 479.06 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 SQSP DISPUTED CHARGE-ME… 061-1480-6199 192.00 WELLS FARGO - VISA 7986 8.3.25 08/03/2025 AMAZON WEBCAM FOR OFFI… 061-1480-6613 204.16 WELLS FARGO - VISA 8711 8.3.25 08/03/2025 CREDIT BALANCE CARRY FOR… 011-1200-6308 -11.00 WELLS FARGO - VISA 8711 8.3.25 08/03/2025 OPENAI CHAT GPT DATA SERV…011-1200-6338 20.00 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 DOORDASH-THE COUNTER PL… 011-3110-6308 235.71 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 DISH N DASH CUPERTINO WK/…011-3300-6308 46.85 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 POMPEI RESTAURANT-LOS AL… 011-3300-6308 103.13 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 DOORDASH-POSH BAGEL JULY…011-3300-6308 191.74 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 COSTCO. COM WORK JACKETS…011-3300-6325 130.89 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 AMAZON.COM WK FOR PAT… 011-3300-6325 109.32 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 AMAZON.COM TRAVEL LAPT… 011-3300-6399 35.32 WELLS FARGO - VISA 8836 8.3.25 08/03/2025 AMAZON.COM LAPTOP POW… 011-3300-6613 103.11 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 APA J BRADFORD ANNUAL AP… 011-3100-6302 146.86 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 APA CA J. BRADFORD APA CA … 011-3100-6308 682.50 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 APA CA J. FOX APA CA ANNUA…011-3100-6308 682.50 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 APA CA B. THAKAR APA CA A… 011-3100-6308 682.50 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 OPENAI CHATGPT B THAKAR … 011-3100-6313 20.00 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 SAFEWAY PC MEETING SNACKS 011-3110-6308 136.36 WELLS FARGO - VISA 9813 8.3.25 08/03/2025 OPENAI CHATGPT J. BRADFOR…011-3200-6313 20.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 7,991.53 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT #2025/26-004 08/12/2025 Sewer Maintenance 051-4800-6140 61,687.37 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 61,687.37 Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2507 07/31/2025 7/9 call with Jay re iTrakit, fix … 011-3200-6209 450.00 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 450.00 Grand Total: 1,799,693.59

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 13 of 16
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 499,742.54
031 - SEWER ASSESSMENT DISTRICT 101,991.25
041 - GENERAL CIP FUND 297,269.45
043 - WESTWIND BARN CIP ADMIN 32,000.00
045 - DRAINAGE CIP 198,929.10
046 - STREET CIP 8,038.83
051 - SEWER FUND 530,396.68
061 - GENERAL SERVICE FUND 131,325.74
Grand Total: 1,799,693.59
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 11,113.86
011-0000-2002 Strong Motion Impl Pay… 2,100.32
011-0000-2004 SB 1473 - Fee Payable 547.00
011-0000-2008 Stale Checks Payable 103.00
011-0000-2301 Planning Deposits 86,128.40
011-0000-4685 Administrative Charge -7,554.87
011-1000-6313 Computer Software 20.00
011-1100-6199 Other Contract Services 1,435.00
011-1100-6301 Office Supplies 124.38
011-1100-6312 Books/Films/Publications 115.62
011-1100-6361 Special Events & Awards 14,331.93
011-1100-6398 Other General Expense 129.86
011-1200-6199 Other Contract Services 207.99
011-1200-6308 Travel & Meetings -11.00
011-1200-6338 Data Service Subscriptio… 20.00
011-1300-6319 Records Management S… 17.50
011-1400-6199 Other Contract Services 795.00
011-1400-6308 Travel & Meetings 677.40
011-1400-6309 Instruction & Training 1,101.76
011-1400-6313 Computer Software 25.00
011-1500-6112 Legal - Special Projects 10,730.86
011-2100-6199 Other Contract Services 36,652.50
011-2100-6362 Telephone 32.10
011-2150-6134 Animal Control 100,904.62
011-3100-4702 Attorney's Fees -40,431.62
011-3100-4703 Contract Planner Charge… -15,499.08
011-3100-4707 Contract Geologist Char… -18,434.98
011-3100-6111 Contract Personnel 12,427.40
011-3100-6175 Contract Services - Billab… 15,499.08
011-3100-6177 Attorney Fees - Billable 41,144.38
011-3100-6178 Geologist Charges - Billab… 17,722.22
011-3100-6207 Advertising/Publishing 3,600.00
011-3100-6301 Office Supplies 470.32
011-3100-6302 City Membership 146.86
011-3100-6308 Travel & Meetings 2,047.50
011-3100-6313 Computer Software 10,351.25
011-3110-6308 Travel & Meetings 372.07
011-3120-6111 Contract Personnel 23,446.00
011-3200-6111 Contract Personnel 120.00
011-3200-6114 Contract Plan Checks 57,075.94
011-3200-6199 Other Contract Services 60,826.50
011-3200-6209 Other Program & Proj C… 450.00
011-3200-6309 Instruction & Training 1,240.00
011-3200-6312 Books/Films/Publications 1,777.56
011-3200-6313 Computer Software 110.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 14 of 16
Account Summary
Account Number Account Name Payment Amount
011-3300-6138 Hazardous Waste Progr… 13,629.50
011-3300-6199 Other Contract Services 112.50
011-3300-6308 Travel & Meetings 341.72
011-3300-6325 Safety Gear 240.21
011-3300-6399 Other Supplies/Materials 172.43
011-3300-6613 Computer Equipment 582.17
011-4110-6111 Contract Personnel 1,080.00
011-4120-6361 Special Events & Awards 3,918.02
011-4500-6142 Storm Drain Maintenance 279.19
011-4600-6145 Traffic Signal Maintenan… 1,523.12
011-4600-6341 Signs 598.59
011-4600-6363 Electric 488.37
011-4740-6125 Pathways Maintenance 8,275.20
011-5100-6122 Lawncare/Landscaping 7,305.28
011-5100-6123 Housekeeping 770.00
011-5100-6130 Pest Control 670.00
011-5100-6363 Electric 819.48
011-5100-6398 Other General Expense 644.49
011-5300-6122 Lawncare/Landscaping 3,083.06
011-5300-6123 Housekeeping 494.92
011-5300-6199 Other Contract Services 20,400.00
011-5300-6398 Other General Expense 64.92
011-5300-6399 Other Supplies/Materials 39.74
031-0000-2400 Bonds Payable 60,000.00
031-0100-6382 Interest Retired 41,991.25
041-0000-2003 Contract Retention -1,625.00
041-6900-6199 Other Contract Services 102,128.09
041-6900-6206 Engineering Consultants 17,764.00
041-6900-6209 Other Program & Proj C… 100,734.00
041-6900-6399 Other Supplies/Materials 3,601.70
041-6900-6622 Site Improvements 4,166.66
041-6900-6623 Building & Bldg Improv… 70,500.00
043-6900-6622 Site Improvements 32,000.00
045-6900-6143 Storm Drain Repairs 173,280.00
045-6900-6206 Engineering Consultants 25,649.10
046-6900-6399 Other Supplies/Materials 8,038.83
051-4800-6120 Los Altos Treatment Plant 466,942.97
051-4800-6140 Sewer Maintenance Wo… 61,687.37
051-4800-6199 Other Contract Services 281.25
051-4800-6315 Permits for Operation 565.00
051-4800-6363 Electric 920.09
061-0000-2204 Deferred Comp Payable 64,816.86
061-0000-2225 Life Insurance Payable 1,099.29
061-0000-2226 Long Term Disability Pay… 1,500.08
061-0000-2233 Dental & Vision Insuranc… 7,267.65
061-1470-6024 FICA Matching Expense 2,173.00
061-1480-6111 Contract Personnel 13,115.00
061-1480-6118 Facility Maint & Security 3,839.00
061-1480-6122 Lawncare/Landscaping 2,199.38
061-1480-6123 Housekeeping 3,345.32
061-1480-6199 Other Contract Services 192.00
061-1480-6207 Advertising/Publishing 1,350.00
061-1480-6208 Programming & Comput… 3,960.00
061-1480-6209 Other Program & Proj C… 9,558.72
061-1480-6301 Office Supplies 833.85
061-1480-6303 Postage 603.75
061-1480-6323 Disposal Services 71.51
061-1480-6332 Town Recruitment 244.00

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 15 of 16
Account Summary
Account Number Account Name Payment Amount
061-1480-6361 Special Events & Awards 1,197.95
061-1480-6362 Telephone 7.00
061-1480-6363 Electric 1,695.21
061-1480-6398 Other General Expense 1,262.95
061-1480-6402 Office Mach & Furniture… 3,028.71
061-1480-6613 Computer Equipment 204.16
061-4300-6117 Equipment Maint & Repa… 215.72
061-4300-6123 Housekeeping 1,650.06
061-4300-6324 Uniforms 896.10
061-4300-6325 Safety Gear 137.44
061-4300-6362 Telephone 168.00
061-4300-6363 Electric 628.17
061-4300-6398 Other General Expense 200.30
061-4300-6399 Other Supplies/Materials 1,827.13
061-4400-6342 Gas and Oil 1,980.30
061-4400-6351 Auto & Equipment Parts 57.13
Grand Total: 1,799,693.59
Project Account Summary
Project Account Key Payment Amount
**None** 1,173,703.04
410216 17,576.38
410220 95,250.71
410224 3,601.70
410230 32,125.00
410233 4,860.00
410234 38,000.00
427902 2,205.00
437307-25 32,000.00
467209 203,095.76
467228 8,038.83
487918-25 99,484.00
CDP23-0001 10,691.49
CDP23-0002 43,415.19
CUP23-0004 1,330.14
ER25-0005 371.25
P21812-PD 2,720.00
P27114-ZP-SPR-GD 1,000.00
PA24-0029 1,465.75
PA24-0061 1,630.11
PA24-0078 788.25
R4120-20 1,778.55
R4120-21 400.00
R4120-7 646.42
R4120-8 1,093.05
SB922-0001 354.32
SD21-0107 462.26
SD23-0048 1,738.02
SD25-0001 2,673.00
SD25-0002 3,080.00
SD25-0006 1,127.50
SD25-0022 3,952.63
SD25-0026 1,958.00
SD25-0034 2,777.50
TM23-0001 1,336.94
TM24-0001 520.05
ZP21-0047 2,442.75

Expense Approval Report Payment Dates: 8/1/2025 - 8/31/2025 10/2/2025 2:16:36 PM Page 16 of 16
Project Account Summary
Project Account Key Payment Amount
ZP21-0047
Grand Total: 1,799,693.59

ITEM 5A
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, September 18, 2025 at 4:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok.

Council Member Linda Swan, and Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Deputy City Manager Cody Einfalt, and City Clerk Arika Birdsong-Miller

1. CALL TO ORDER (4:00 P.M.)
Mayor Tankha called the meeting to order at 4:00 P.M.

2. ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok. Council Member Linda Swan, and Council Member George Tyson were present.

3. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)

1. Allan Epstein, a Los Altos Hills resident and Finance and Investment Committee Member, stated that he believed the item on the agenda related to a matter discussed by the FIC at its August 18, 2025 meeting. He reported that the Committee voted to refer the matter to the City Council and recommended that the Council refund the total amount of payments made by the applicants.

4. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. Conference with Legal Counsel – Anticipated Litigation (Pursuant to Government Code Section 54956.9 (d)(2)
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code Section 54956.9– One case

5. ADJOURN CLOSED SESSION
Mayor Tankha adjourned the Regular Meeting to Closed Session at 4:04 pm.

6. REPORT OUT OF CLOSED SESSION
There was no reportable action from the Closed Session.

7. ADJOURN
The meeting was adjourned.

Respectfully submitted,
Arika Birdsong-Miller

Thursday, September 18, 2025, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Code Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, Senior Planner Jonathan Fox, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:05 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

1. AGENDA REVIEW
City Manager Peter Pirnejad requested that Item 5G, a Resolution to Adopt a Pilot Bench Donation Policy, be pulled and referred back to the Open Space and Pathways Committee for further review before returning to Council at a future date. City Manager Pirnejad also asked that Item 7D, Waiver of Reading and Introduction of an Ordinance Amending Title 4, Chapter 1 "Emergency Organization and Function", Title 2, Chapter 4 "Purchasing System", and Title 6, Chapter 5 "Nuisance Abatement" be referred back to the Emergency Preparedness and Response Committee before returning to Council at a future date.

Vice Mayor Bhateja asked that Item 7I, Resolution Adopting Revised Employee Handbook, including Personnel Rules and Regulations and Employee Classification and Compensation Plan be removed from the Consent Calendar for a separate discussion.

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing September as Childhood Cancer Awareness Month Mayor Tankha presented a proclamation recognizing September 2025 as Childhood Cancer Awareness Month. The proclamation notes that childhood cancer is the leading cause of disease-related death among U.S. children and encourages community awareness, support for families, and backing of research.

B. Proclamation Recognizing Compassion Week in the Town of Los Also Hills, October 4th through October 12th, 2025
Council Member Linda Swan presented a proclamation recognizing October 4– 12, 2025, as Compassion Week in Los Altos Hills. The proclamation highlights the Town’s values of kindness, inclusion, civic engagement, and service; notes that

community partners will offer volunteer and educational activities addressing local needs; and encourages all residents to participate.

C. Proclamation Establishing September as National Emergency Management Awareness Month
Deputy City Manager Cody Einfalt presented a proclamation recognizing September 2025 as National Emergency Preparedness Month, aligned with FEMA’s theme “Preparedness Starts at Home” (know your risks, make and practice a family plan, build a kit, stay informed). The proclamation encourages residents to sign up for alerts at AlertSCC.org and take simple steps now to strengthen readiness, response, and recovery.

D. Report from the Los Altos Hills Community Fire District Los Altos Hills Community Fire District General Manager J. Logan gave the second in a series of monthly presentations to the Council, highlighting the District’s wildfire risk reduction, disaster preparedness, and service metrics.

Programs reviewed included parcel-level defensible space and chipping, evacuation route clearing, shaded fuel breaks (including the I-280 project), grant partnerships, and community outreach. Logan emphasized the strong collaboration between the Town, Fire Marshal, and District staff through weekly coordination meetings and noted progress on code enforcement and weed abatement efforts.

PUBLIC COMMENT:

1. Nick French, a Los Altos Hills resident, expressed strong support for the Home Ignition Zone (HIZ) program, noting that he is a participant and appreciates its benefits despite its high cost. He mentioned that one of the Town’s former programs he greatly valued was the Tree Removal Program, which ended around six years ago.

He explained that since the program ended, many residents have not been removing dead trees because of the expense, leading to an increase in dead trees throughout Town — a potential safety and fire hazard. He encouraged the Town to consider reviving the Tree Removal Program, even if limited in scope or to specific tree types.

Lastly, he observed that Los Altos Hills currently has one of the least restrictive tree removal policies, allowing removal of nearly all trees except oaks. He suggested the Town consider adopting a stricter tree policy to improve environmental protection and safety.

2. Ian Earnest, a Los Altos Hills resident, raised a concern about a Town program that tracks properties not properly maintained year after year. He said there is a list associated with this program but that it’s unclear how properties are added to or removed from the list.

He shared that his late father’s property was placed on the list even though Ian had been maintaining it. After selling the home, he suspects the new owner remains on the list without being aware of it. He asked the Town to clarify how properties are designated for inclusion and removal from the list.

3. Cathy Lacardo, a Los Altos Hills resident, shared a concern similar to others discussed during the meeting. She explained that her elderly neighbors have an oak tree with a large, heavy limb that is in danger of falling, potentially onto her property and the fence that encloses her horse.

She said her neighbors are kind and approachable, but they are unaware of the tree’s risk and cannot afford the high cost (around $3,000) of having the limb removed. Kathy expressed a desire to help them but doesn’t know where to turn for assistance or what affordable solution to suggest for safely addressing the issue.

4. Eric Bredo, a Los Altos Hills resident, expressed appreciation for the Town’s practical and sensible approach and specifically praised the Chipping Program, calling it “fabulous.”
He noted that the program has positive spillover benefits beyond individual properties — for example, he and his neighbor use it to trim trees along their private lane, ensuring fire trucks have clear access in case of an emergency. He thanked the Town for supporting a program that provides broader community safety benefits.

5. John O’Connell, a Los Altos Hills resident, urged the Town to take a broader view when clearing evacuation routes. He pointed to a nearby property 60–70 feet above Arastradero with numerous eucalyptus trees owned by a 93-year-old resident who likely can’t afford removal. He argued this presents a justifiable safety concern and asked the Town to keep a more open mind and explore the issue in greater depth, including how to address hazardous trees on adjacent private properties that impact evacuation safety.

E.

F.

G.

Appointment to the Los Altos Hills Technology Committee Vice Mayor Bhateja made a Motion to Appoint Andreas Bibl and Rajesh Shakkarwar to the Los Altos Hills Technology Committee. Council Member Mok seconded the motion. APPROVED, VOTE 5-0
Vice Mayor Bhateja reported that the Technology Committee moved to add two additional members and requested Council consideration at a future meeting. By consensus, the Council agreed to place the Technology Committee’s request for additional members on the next Council agenda.

Appointment to the Los Altos Hills Finance and Investment Committee Mayor Tankha made a motion to appoint Amy Young to the Los Altos Hills Finance and Investment Committee. Council Member Tyson seconded the motion.

APPROVED, VOTE 5-0
Reappointment to the Los Altos Hills History Committee
Council Member Swan made a motion to reappoint Sally Woods to the Los Altos Hills History Committee. Mayor Tankha seconded the motion. APPROVED, VOTE 5-0

H. Appointment to the Los Altos Hills Environmental Design and Protection Committee
Mayor Tankha made a motion to appoint Anna Chien to the Los Altos Hills Environmental Design and Protection Committee. Council Member Swan seconded the motion. APPROVED, VOTE 5-0

3. PRESENTATIONS FROM THE FLOOR

1. Michelle Wu, a Los Altos Hills resident, Chair of the 2025 Vine and Wines Planning Committee, announced that the Town of Los Altos Hills and Hills 2000 Friends of the Hills will jointly host the Vine and Wines event on October 12, 2025, from 2:00 to 5:00 p.m.

She explained that tickets are $40, which supports local vendors, and emphasized that all participating winemakers are Los Altos Hills residents who grow their vines within the Town’s borders. Michelle invited all residents to attend and enjoy this popular community event celebrating local craftsmanship and community spirit. She also noted that several Council Members have volunteered or grow their own vines, highlighting the event’s strong local involvement.

2. Eric Bredo, a Los Altos Hills resident, spoke regarding the City Manager’s contract renewal, noting it has been a challenging year for the Town and Council. He referenced issues such as the builder’s remedy threat, Housing Element revisions, the Twin Oaks project, a related lawsuit, and the CAL FIRE risk classification debate.

He commended the City Manager for successfully securing state approval of the Housing Element but ultimately stated that renewing his contract would be divisive and urged the Council not to reappoint him, expressing his view “regretfully.”

3. R K Anand, a Los Altos Hills resident, urged the Council to reconsider renewing the City Manager’s contract, citing concerns about the handling of the Housing Element, communication of risks to the Council, possible collusion with a Twin Oaks property owner, and misrepresentation of fire hazards.

He emphasized that residents expect the Town’s leadership to act with honesty and integrity, and that maintaining public trust is critical. RK described this decision as an important turning point for the Town, thanked the City Manager for his service, but reiterated that the situation warrants re-evaluation of his continued employment.

4. Nick Bylam, a Los Altos Hills resident, expressed growing concern about the Town’s management and whether it is being run in the best interest of residents. He said he has heard widespread concerns about the City Manager’s integrity and responsiveness, noting that some residents feel they have been misled or ignored.

Although he does not know the City Manager personally, Nick stated that a lack of honesty and engagement with residents is troubling. He concluded by saying that while there are smaller issues he could raise, such as planning and zoning, he believes leadership accountability is the central concern.

5. John O’Connell, a Los Altos Hills resident, stated that while he initially avoided personal discussions during debates over the Housing Element, recent conversations with about 80 residents led him to conclude that the Town is not operating effectively. He cited concerns about pushback to resident feedback on building and planning services, emphasizing that customer satisfaction and accountability should be priorities.

He also raised a moral concern about delays in refunding residents who were overcharged for fees, stating that transparency should have required notifying those affected immediately. John concluded that the Town needs to reassess its leadership direction, saying residents do not want a “CEO and chairman of the board” style of management in Los Altos Hills and suggesting that such an approach does not align with the community’s values.

6. Andy Coan, a Los Altos Hills resident, spoke on behalf of several concerned residents and neighbors, stating that many in the community have lost confidence in the City Manager’s leadership. He urged the Council not to renew the City Manager’s contract and to begin a search for new leadership that prioritizes transparency and integrity.

He outlined key concerns shared by residents, including a lack of transparency and misrepresentation on key issues such as the fire map, over-reliance on consultants, reports of staff turnover and low morale, and mishandling of the Housing Element.

Andy emphasized that these issues reflect a pattern of mistakes rather than isolated incidents and warned that renewing the contract would further erode public trust.

7. Lanvi Evans, a Los Altos Hills resident, urged the Council not to renew the City Manager’s contract, expressing frustration that residents have had to repeat the same concerns for more than two years. She emphasized that the community feels the City Manager does not act in the Town’s best interests and that residents want their voices to be heard.

She noted that discussions about community priorities, such as fire safety and evacuation routes, have been hindered under the current leadership. She concluded by imploring the Council to listen to residents and not renew the contract.

8. Alexi Tumarkin, a Los Altos Hills resident, stated that the past four years under current leadership have represented stagnation and missed opportunities. He said the Town is not evolving into a modern, 21st-century organization, noting a lack of technological advancement and an overreliance on outside consultants instead of leveraging the expertise within the community.

He pointed to ongoing issues such as above-ground utilities, frequent power outages, and fire hazards from falling trees, emphasizing that these could be mitigated through better coordination and innovation. Alexi urged the Council to reject the renewal of the City Manager’s contract and seek a leader who can modernize Town operations while optimizing budgets and staffing.

9. Eric Evans, a Los Altos Hills resident, said he became concerned about the City Manager’s leadership after learning that CAL FIRE hazard zone changes affecting his

property were made by the Town without direct notice. He referenced statements from the City Manager’s 2021 LinkedIn post pledging transparency, resident engagement, and innovation, and said those promises have not been upheld.

Eric cited two major concerns: the lack of direct notification to roughly 150 affected property owners regarding the CAL FIRE map updates, and an email in which the City Manager allegedly advised a developer to delay submitting a large multifamily project until after the Housing Element was approved. He said both examples contradict the City Manager’s stated commitment to community engagement and transparency.

10. Cheryl Evans, a Los Altos Hills resident, said Los Altos Hills has long relied on collaboration between residents, the Council, and the City Manager to uphold the community’s shared vision. She expressed concern that the current City Manager has overstepped his administrative role by attempting to shape policy and advance his own agenda.

She cited examples of misrepresentation and lack of transparency, including unnotified changes to CAL FIRE hazard designations affecting more than 170 properties, and withholding information related to the Housing Element. She also referenced inaccurate cost data used to justify not refunding overcharged planning fees.

Cheryl urged the Council to demand integrity, honesty, and transparency from staff and stated that the current City Manager does not meet those standards.

11. Elizabeth Wilson, a Los Altos Hills resident, shared that she grew up in Los Altos Hills and returned in 2000 seeking the peaceful, community-oriented life she remembered. She said that sense of calm changed after the current City Manager was hired in 2021, describing a noticeable decline in morale at Town Hall, with long-time staff and committee volunteers leaving in frustration.

She expressed concern that residents no longer feel like stakeholders, citing increased reliance on consultants, reduced accessibility of Town staff, and communication that feels less transparent. Elizabeth stated that the City Manager appears to prioritize shaping opinion rather than serving residents’ vision and urged the Council to end what she described as a climate of unrest and mistrust by finding a manager who respects the Town’s culture and puts residents first.

12. Neal Mielke, explained that wildfire prevention is the number one issue facing Los Altos Hills. He said that while he dislikes state housing mandates such as RHNA and SB 9, wildfire poses the greatest physical threat to the Town’s survival.

Neal warned that the Town’s rural character is becoming a liability, as insurance companies are canceling policies and lenders are reluctant to finance properties. He emphasized that this threatens the Town’s identity and quality of life.

He urged the Council to recognize the significant gap between current conditions and necessary fire safety standards, citing CAL FIRE guidelines that require major vegetation clearance and tree spacing. Neal concluded by encouraging bold action, stating that if the Town isn’t receiving complaints for doing too much, it’s not doing enough to mitigate wildfire risk.

13. Walt Wilson, a Los Altos Hills resident, said he initially doubted reports of micromanagement, staff turnover, and low morale within the Town organization until he observed it firsthand. He described attending a staff retirement party where the atmosphere shifted to fear and silence when the City Manager entered the room, which he said revealed a culture of intimidation.

Walt also referenced the Twin Oaks Planning Commission meeting, where he felt the City Manager appeared to act on behalf of the landowners rather than the Town, negotiating plans that were not aligned with the community’s character. He further cited the CAL FIRE hazard map issue as another example of deception and lack of transparency, concluding that the City Manager is a poor cultural fit for Los Altos Hills and that the Town is “in deep trouble” under his leadership.

14. Michael Grady, a Los Altos Hills resident, stated that residents and the Council deserve a City Manager who provides transparent, accurate, and complete information when shaping policy decisions. He said he believes new leadership is needed to restore trust and accountability.

Michael referenced documents obtained through a Public Records Act lawsuit, which he said revealed emails showing the City Manager’s private communications with the Twin Oaks property owner regarding a large housing proposal of 300 to 500 units along Arastradero Road. He expressed concern that these communications appeared to avoid public disclosure and transparency during the Housing Element process.

He concluded by encouraging the Council to review his written comments included in the meeting packet.

15. Ian Earnest, a Los Altos Hills resident, recalled speaking to the Council about a year and a half ago regarding concerns over misrepresentations related to the Twin Oaks development.

He said those concerns have since proven valid, noting the lawsuit costs and the Town’s setbacks with the Housing Element as consequences of those issues.

Ian concluded by urging the Council to end the matter by not renewing the City Manager’s contract.

16. Nina Anand, a Los Altos Hills resident, expressed support for other residents who urged the Council not to renew the City Manager’s contract. She stated that in her view, the City Manager has demonstrated behavior that has undermined trust and transparency, citing concerns about misleading communication and fear-based management.

Nina asked the Council to honor residents’ concerns and to seek a City Manager who aligns with the Town’s values and collaborative philosophy, fostering openness and integrity in local governance.

17. Lara Parikh, spoke as a policy advocate for Senate Bill 68 (SB 68), which would require all California restaurants to disclose the top nine food allergens in each menu item, in any format they choose.

She explained that as someone who lives with severe food allergies, the bill would allow her, and millions of others, to dine out safely and confidently. Lara noted that similar allergen disclosure standards have been in place in the European Union for

over a decade, and if approved by Governor Newsom on October 9, SB 68 would make California the first U.S. state to adopt such protections.

She concluded by asking the Council to help raise awareness and support for this important public health legislation.

18. Bridget Morgan, a Los Altos Hills resident, emphasized her deep appreciation for the Town and reminded the Council that they are the employers of Town staff and accountable to the residents who elect them and fund the Town through taxes.

She expressed concern that residents have not been included in the City Manager’s performance evaluation process, noting there has been no effort to gather community feedback. Bridget said that allowing only two minutes of public comment is insufficient and suggested the Council form an ad hoc committee or hold listening sessions to ensure residents’ voices are part of the contract renewal discussion.

She urged the Council to prioritize transparency and resident participation in evaluating Town leadership.

19. Sue Welch, a Los Altos Hills resident, requested that the Council allow residents to participate in the City Manager’s performance review and contract renewal process.

She said the Town was founded on a tradition of resident involvement and volunteer collaboration, emphasizing that community input has long guided local decisionmaking.

Sue referenced past instances where residents successfully mobilized to protect Town interests, such as preserving Byrne Preserve from development. She expressed concern that longstanding management issues have persisted under the current City Manager and cited a past public comment attributed to him that, in her view, reflected disregard for resident feedback.

She urged the Council to take residents’ concerns seriously, noting that after four years of similar complaints, it may be time for a change in leadership.

20. Martha Bowden, a Los Altos Hills resident, said this is the first time she has lost confidence in Town leadership. She described the Housing Element process over the past two years as poorly managed, citing delays, lack of transparency, and misinformation provided to residents, particularly concerning the Twin Oaks project and the rezoning of six properties.

Martha stated that residents’ questions were not answered accurately, leading to confusion and setbacks. She criticized the development agreement process as a delay tactic that wasted valuable time and expressed frustration that the Housing Element amendment continues to be postponed, even when expected on Council agendas.

She concluded by stating that, due to these issues, the City Manager’s contract should not be renewed.

21. Glenn Wilkerson, a Los Altos Hills resident, began by thanking fellow residents for welcoming his family when they moved to Los Altos Hills. He said that while he understands people have concerns, he feels the community has become overly harsh and unkind in its tone toward one another and toward Town leadership.

Glenn said he does not personally know the City Manager, but observed that the position is not highly paid relative to the Town’s wealth and that without sufficient funding, it is difficult to attract and retain senior staff, forcing reliance on junior employees or consultants.

He contrasted the current administration with the previous one, saying that while past leadership often focused on saying “no,” the current City Manager at least makes an effort to find solutions. Glenn concluded by urging residents to be kinder and more understanding, to remember that Town staff are human beings, and to encourage more participation from younger residents in civic life.

22. Nick French, a Los Altos Hills resident, said he was not speaking directly about the City Manager but rather about the Town’s response following public concerns raised in 2023. He recalled participating in those earlier discussions about staff turnover and said the Town’s November 30, 2023, press release, which aimed to address those issues, contained statements he believes were inaccurate or misleading.

Nick said he had spoken personally with former employees and felt the explanation in the press release did not reflect their experiences. While he did not place full blame on the City Manager, he said he found the Council’s handling of the issue troubling, suggesting that accountability should rest with the Town Council for how it communicated and responded to resident concerns.

23. Kim Tam, a Los Altos Hills resident, urged the Council not to renew the City Manager’s contract, stating that many residents in attendance shared the same view.

She described the City Manager’s continued employment as a liability and emphasized that the large turnout reflected widespread opposition to renewal.

Kim also expressed concern about a consultant hired by the Town, saying the consultant’s work lacked a scientific basis or community input and amounted to a waste of taxpayer funds. She concluded by again asking the Council not to renew the City Manager’s employment.

24. Namrata Anand, a Los Altos Hills resident, said she initially planned to echo others’ comments but wanted to share her own perspective as a younger resident. She explained that during the Housing Element process, she found it difficult to understand the information provided by the City Manager and the Council, describing the experience as one marked by obfuscation and lack of clarity.

Drawing on her background in mathematics and her experience working at a small startup, Namrata said that when communication becomes unclear or inconsistent, it signals deeper organizational problems. She added that this lack of transparency and progress can discourage younger residents from participating in civic life.

While acknowledging the importance of grace and fairness, she concluded by agreeing with others who oppose renewing the City Manager’s contract, citing the confusing and obstructive nature of the recent Housing Element process.

25. Sally Wood, a Los Altos Hills resident, speaking on behalf of the History Committee, announced the committee’s annual history presentation taking place on Sunday, October 12th at 2:00 p.m. The event, titled “Ferrari Family Memories from Over 100

Years in Los Altos Hills,” will be presented by Bernardo Ferrari, a lifelong resident, and will feature photos and stories about early life in the area. She invited everyone to attend, noting that RSVPs are encouraged for planning the reception, but walk-ins are welcome.

26. Birgitta Indaco, a Los Altos Hills resident, asked the Council to evaluate how the City Manager is serving residents and volunteers. She urged the Town to restore full counter hours at Town Hall, fully staff the Planning Department to strengthen code enforcement, and reduce reliance on consultants, saying many reports have gone unused and wasted funds. Birgitta also expressed concern that Town operations seem focused on generating revenue through increased fees rather than serving residents, citing pathway project deposits as an example.

27. Prakash Adromi, a Los Altos Hills resident, thanked the Council for making progress on the Housing Element amendment and encouraged them to maintain momentum on this time-sensitive work. He reminded the Council of an agreement related to the Twin Oaks property, stating that future development should not exceed the height of the finished first floor as previously conditioned. Prakash concluded by expressing strong opposition to renewing the City Manager’s contract, citing poor communication and a need for more reliable leadership.

28. Yasir Handafy, a Los Altos Hills resident, said he has lived in Los Altos Hills for a year, though his father lived there for 33 years. He described the community as welcoming and kind, noting that neighbors helped him understand Town issues like the Housing Element when he first moved in. Yasir shared that he had a positive initial impression of the City Manager, finding him personable, but after learning more about recent Town matters, he concluded that it is time for new leadership and urged the Council not to renew the City Manager’s contract.

29. Tami Nguyen, a Los Altos Hills resident, said that residents elect the Council to make informed decisions, which depend on accurate and transparent information from Town staff. She stated that over recent years, City Manager Peter Pirnejad has shown a pattern of withholding or misrepresenting information, which has eroded residents’ trust in Town leadership.

She cited two examples: the CAL FIRE hazard zone map, where she said the City Manager’s office presented incorrect data that raised wildfire risk designations without informing the Council or residents; and the Housing Element process, where she said an inexperienced and costly consultant was hired and residents’ input was disregarded. She also criticized the proposed Twin Oaks development agreement, calling it inconsistent with Town values. Tami concluded that these actions reflect a loss of public confidence in the City Manager’s leadership.

30. Ananya Anand, a Los Altos Hills resident, expressed that she and her family have attended many meetings on the Housing Element and believe the City Manager’s contract should not be renewed. She urged the Council to listen to residents of all

ages, noting that the community is largely united in wanting new leadership to help restore trust in Town government.

4. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer’s Report (June 2025) – This item was provided solely for informational purposes.

B. Disbursement Report (June 2025) - This item was provided solely for informational purposes.

C. Treasurer’s Report (July 2025) - This item was provided solely for informational purposes.

D. Disbursement Report (July 2025) - This item was provided solely for informational purposes.

E. Quarterly Report (June 2025) - This item was provided solely for informational purposes.

5. CONSENT CALENDAR
Council Member Swan made a motion to Approve the Consent Calendar, removing ITEM 5G (Resolution Approving a Pilot Bench Donation Policy for the Town of Los Altos Hills) and ITEM 5I (Resolution Adopting Revised Employee Handbook, including Personnel Rules and Regulations and Employee Classification and Compensation Plan). Council Member Mok seconded the motion. APPROVED, VOTE 5-0
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
A. Approval of the Regular City Council Meeting Minutes June 26, 2025 APPROVED, VOTE 5-0
B. Approval of the Regular City Council Meeting Minutes July 21, 2025 APPROVED, VOTE 5-0
C. Waive Second Reading and Adopt an Ordinance Amending Article 8 of Chapter 2, Title 10 of the Town of Los Altos Hills Municipal Code Related to the Water Efficiency Landscape Ordinance (WELO) APPROVED, VOTE 5-0

D. Resolution Accepting an Open Space Easement at 13010 East Sunset Drive (Lands of Anchor View LLC) APPROVED, VOTE 5-0
E. Resolution Accepting an Open Space Easement at 26790 Saint Francis Drive (Land of First Serendipity LLC) APPROVED, VOTE 5-0
F. Resolution Approving the Abandonment of a Slope Easement at 26875 Nina Place; Lands of Bowers APPROVED, VOTE 5-0
G. Resolution Adopting a Pilot Bench Donation Policy for the Town of Los Altos Hills Removed from Consideration on this agenda.

H. Resolution Approving an Amendment to the Los Altos Hills Classification Plan and Salary Schedule, Effective Fiscal Year 2025-26 to Establish a New Classification Title and Salary Range for Engineering Technician and Approving the Engineering Technician Job Specification APPROVED, VOTE 5-0
I. Resolution Adopting Revised Employee Handbook, including Personnel Rules and Regulations and Employee Classification and Compensation Plan Removed from the Consent Calendar for a separate discussion.

J. Appointment of the Cal Cities 2025 Voting Delegate Alternate APPROVED, VOTE 5-0
ITEM 5I: Resolution Adopting Revised Employee Handbook, including Personnel Rules and Regulations and Employee Classification and Compensation Plan Vice Mayor Bhateja made a motion to approve the Resolution Adopting Revised Employee Handbook, including Personnel Rules and Regulations and Employee Classification and Compensation Plan. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0

6. ONGOING BUSINESS- NONE

7. PUBLIC HEARING
A. Resolution Adopting the 2024 Pathway Fee Nexus Study and the Proposed FY26 Pathway Impact Fee Update in Accordance with the Mitigation Fee Act; and Waiver of the First Reading and Introduction of an Ordinance Amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code for the Pathway Impact Fee Update Public Works Director WooJae Kim presented a staff report recommending that the City Council adopt the 2024 Pathway Fee Nexus Study and update the FY 2026 Pathway Impact

Fee pursuant to the Mitigation Fee Act, as well as introduce an ordinance amending Los Altos Hills Municipal Code Sections 10-2.606 and 10-2.608 to align the Town’s code with current fee and implementation requirements. Director Kim reviewed the history of the Town’s Master Path Plan, established in 1981, and the creation of the Pathway Fund and associated impact fee in 1996, which have since been periodically adjusted to support ongoing pathway development. The most recent fee schedule was approved in 2019, and a temporary waiver for ADU fees was adopted in 2023 to support the Town’s Housing Element implementation.

Director Kim explained that escalating construction costs and the need for consistent, transparent application of pathway requirements prompted an updated nexus study, prepared by Matrix Consulting Group, which identifies the cost basis and methodology for the revised impact fee. He summarized the study’s findings, noting that average construction costs over the past two years are approximately $1.06 million per mile, with 85.88 miles of planned pathways remaining for a total system cost of roughly $91 million. Dividing that cost among 3,151 households equates to about $28,900 per household, which supports a fee of $5.49 per square foot of new habitable floor area (including barns and stables over 900 square feet). The new fee structure replaces the flat 2019 rates with a square-foot-based calculation consistent with AB 602, applies to new homes and qualifying additions, and sets a maximum fee based on 7,000 square feet of habitable space, with annual escalation tied to the ENR Construction Cost Index. Additions totaling under 900 square feet within a ten-year period remain exempt, and ADU fees continue to be waived through 2031. Director Kim explained that property owners may either pay the impact fee or, if their parcel lies on the Master Path Plan, construct and dedicate a conforming pathway in lieu of the fee, provided the Town inspects and accepts the improvements; the City Attorney clarified that such arrangements must be administered as an impact fee program, not a discretionary “in-lieu” alternative. Director Kim also outlined administrative updates to the municipal code, including clearer definitions of habitable area, removal of outdated references to ADU fees, and new provisions detailing waiver eligibility and required easements, along with encroachment permit procedures and deposits to cover engineering plan review, inspection, and testing for privately built pathways. He noted that the Pathways Committee, Finance and Investment Committee, and Planning Commission reviewed the draft study and recommended approval with refinements, including simplified deposits, retention of the 900-square-foot exemption, and exploration of fees for multifamily or SB 9 projects; following a public hearing on September 4, 2025, the Planning Commission unanimously recommended adoption and asked for improved recordkeeping, a pathway-fee database, and future flexibility for native or off-road alignments. Director Kim stated that required public notices were provided in accordance with AB 602 and that the fee update is categorically exempt from CEQA under Section 15301(c). Finally, Director Kim reviewed fiscal implications, noting current Pathway Fund revenues and a fund balance earmarked for upcoming Summerhill Avenue and Magdalena Road projects, with future annual revenues estimated between $150,000 and $200,000, depending on how many developers elect to construct pathways rather than pay the fee. He confirmed the proposal aligns with the Town’s 2024–25 Council Work Plan goal of maintaining infrastructure through periodic fee updates and that, upon adoption, the new impact fee would take effect 60 days after final passage under Government Code Section 66017.

The Public Hearing was opened for comments.

PUBLIC COMMENTS:

1. Eric Evans, a Los Altos Hills resident, commented that, based on his 25 years of experience as a builder, the Town should keep the pathway construction and inspection process as straightforward as possible. He suggested that the civil engineer for each project could include standard Town pathway details directly on the construction plans, perform a final inspection, and provide a sign-off letter. Evans proposed that the Town’s inspection card simply include lines for subgrade and header board inspections, allowing the Town inspector to verify compaction and general compliance. The civil engineer could then confirm the pathway’s location and construction before the Town performs a final walk-through and approval. He concluded that such a simplified process would make the program more efficient and eliminate unnecessary complexity.

2. John O’Connell, a Los Altos Hills resident, stated that after attending several meetings on the topic, he still sees a major gap in the proposed pathway fee structure. He explained that many residents, including himself, own properties built in the 1980s when pathways were constructed as part of the subdivision process rather than being assessed by square footage. He emphasized that there are no available records confirming whether those property owners already paid into the pathway system, noting that neither he nor the Town has documentation.

O’Connell argued that this creates a fairness and nexus issue, as the Town should not assess new fees unless it can first prove that a fee was never previously paid. He also pointed out that state law does not require fees to be based on square footage but allows it only when no stronger nexus exists. He urged the Town to explore better nexus options, as discussed by the Planning Commission, and to improve recordkeeping so residents can clearly see how fees are calculated and justified.

3. Garrett Brewer, a Los Altos Hills resident, shared that he and his wife are in the process of renovating their older home to bring it up to current fire code standards and have already submitted their construction application. Brewer expressed concern that the proposed pathway fees would significantly increase their construction costs and asked the Council to consider a fee waiver for homeowners who are already in the permitting process. He explained that these added costs could alter the overall feasibility of their project, especially given current economic conditions and the lengthy approval process with the fire department. Brewer also noted that his property is not located on a designated pathway, which means he does not have the option to build a path in lieu of paying the fee. He stated that he would gladly contribute labor to build a path if it were possible, but since that option does not exist for his property, he asked the Council to take this limitation into consideration. He concluded by expressing his family’s excitement about raising their children in the community and their desire to be good neighbors.

4. Birgitta Indaco, a Los Altos Hills resident, provided clarification regarding the Planning Commission’s recommendation on native pathways. She stated that after reviewing their recorded motion from the prior Planning Commission meeting, the fourth bullet under the Commission’s recommendations to the Public Works Director specifies that the impact fee should not apply to off-road native paths built by homeowners, provided those paths are reviewed and confirmed by both the Pathways Committee and the Public Works Committee.

She clarified that this exemption does not apply to roadside paths, which are typically

classified as Type 2B. Indaco explained that former Pathways Committee Chair Lisa Brito, now serving on the Planning Commission, had emphasized that many native pathways exist internally within private properties and should be treated differently from roadside paths. The Commission’s motion reflected this by recommending a waiver of the impact fee for such offroad native paths, subject to appropriate review and compliance with Town standards. Indaco also noted, in her personal remarks, that she found the additional $325 application fee excessive and expressed concern that it appeared to function as an unnecessary financial burden on residents.

5. Carol Gottlieb, a Los Altos Hills resident, stated that in the past, residents who built their own pathways were not charged separate pathway fees, as the construction was considered part of their overall project. She expressed concern that the introduction of new fees would discourage residents from building paths and emphasized the importance of incentivizing, rather than penalizing, those who wish to contribute to the Town’s pathway system. Mrs.

Gottlieb recommended that any required deposits or fees, including impact or encroachment fees, be limited to no more than $2,000. She shared her experience repaving her driveway, noting that although she was required to obtain County approval for work along a Countyowned road, she was not charged any encroachment fees.

Mrs. Gottlieb urged that any fees related to pathway construction remain minimal. She also clarified that subdivisions, typically consisting of four or more lots, generally include pathways along the new streets, while smaller parcel splits involving only two or three lots may not. She further noted that in some cases, when a property owner granted a pathway easement, they were not required to construct the path. Lastly, Mrs. Gottlieb commented that native paths are often easy to establish, as many follow existing trails that are already usable, except where physical barriers such as creeks are present.

6. Sue Welch, a Los Altos Hills resident, raised questions regarding the legality and methodology of the proposed fees. She stated that, to her understanding, the State sets limits on how large an impact fee can be, and expressed concern that the addition of obligatory or supplemental fees could effectively function as “secret added-on impact fees.” Mrs. Welch questioned whether these additional charges are legal and whether they should, in fact, be considered part of the total impact fee calculation. She also commented on the fee structure itself, stating that she did not understand how an increase in a home’s habitable square footage could be considered equivalent to population growth, noting that in many cases, residents are simply building larger houses rather than increasing the number of occupants.

Vice Mayor Bhateja moved to adopt the 2024 Pathway Fee Nexus Study and the proposed FY26 Pathway Impact Fee update in accordance with the Mitigation Fee Act, with the following added modifications:
• Lower the amount of deposits to be taken in: $1,000 for Pathways Surveys and $1,000 for Pathway Construction Inspections
And direct staff to:
• Return the deposit after signoff in 9- days (confirm language to be included on a receipt of payment)

• And refer native pathways to the Pathways Committee, Public Works Department, and then the Planning Commission
And Waive the First Reading and Introduce an Ordinance amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code, Modifying Sections 10-2.606 Payment of pathway fees and/or dedication of pathway easements and 10-2.608- Pathway Fee.

Council Member Tyson seconded the motion. APPROVED, VOTE 5-0 MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
Vice Mayor Bhateja made a Supplement to the prior Motion directing that any residential project that has an application in place be subject to the original fee provided. Council Member Tyson seconded the motion. APPROVE, VOTE 5-0
Vice Mayor Bhateja made a motion to extend the meeting past 10 PM. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0
B. Resolution Adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program Pursuant to the California Environmental Quality Act ("CEQA") Section 15074 and Approving a Conditional Use Permit, Variance, and Grading Policy Exception for a new Operation Center at 26451 Ascension Drive; Lands of Purissima Hills Water District; File #CUP23-0004
Senior Planner Jonathan Fox provided a presentation on the conditional use permit request from the Purissima Hills Water District for property located at 26451 Ascension Drive.

Mr. Fox described the property’s location near Town Hall, existing site features including two water tanks, a pump house, and an existing operations building proposed for demolition, and noted the presence of a 0.624-acre conservation easement restricting construction, grading, and vegetation removal.

He explained that the Water District is requesting approval to construct a new two-story, 7,600 square foot operations and maintenance building to replace the existing one-story facility. The project requires several variances related to rear and side setbacks, maximum development area, floor area, building height, driveway width, and ground coverage, as well as a grading policy exception to exceed the maximum allowable cut for primary structures and yard areas.

Mr. Fox summarized that the Planning Commission held a public hearing on July 10, 2025, voting 4-1 to recommend approval subject to conditions, including incorporation of mitigation measures from the environmental document and requiring the Planning Commission to serve as the hearing authority for the future landscape screening plan.

He reviewed project details such as lot size, slope, and floor area calculations, presented site plans and 3D renderings, and highlighted the proposed design featuring concrete and vertical wood paneling with a metal pitched roof. He also outlined the public notification process, which

began in May 2024 and continued through September 2025, along with the Water District’s independent outreach efforts and letters of support from nearby property owners.

Mr. Fox concluded by recommending that the City Council adopt the resolution to approve the Mitigated Negative Declaration, Mitigation Monitoring and Reporting Program, Conditional Use Permit, Variance, and Grading Policy Exception for the project.

Vice Mayor Bhateja recused himself from this item, stating he was within 500 feet of the subject property.

The Public Hearing was opened for comments.

Council Member Tyson made a motion to Approve the Resolution adopting Mitigated Negative Declaration & Mitigation Monitoring & Reporting Program; and approve the Conditional Use Permit, Variance, and Grading Policy Exception, subject to the conditions of approval. Council Member Mok seconded the motion. APPROVED, VOTE 4-0-1
MOTION PASSED: 4-0-1
AYES: Tankha, Mok, Swan, Tyson
NOES: None
RECUSE: Bhateja
ABSTAIN: None
ABSENT: None
C. Resolution Approving Amendments to the Town's Story Pole Policy Under Housing Element Program B-16 to Streamline the Story Pole Requirement or Allow Alternatives in Lieu of Story Poles
Senior Planner Jonathan Fox explained the proposed amendments to the Town’s Story Pole Policy to ensure compliance with Housing Element Program B16.

Mr. Fox explained that the Town’s existing Story Pole Policy, originally adopted in 1999 and last amended in 2016, requires the installation of height poles and orange netting prior to public hearings to help visualize proposed development. He noted that Program B16 of the adopted Housing Element requires the Town to review, streamline, or modify its story pole requirements, or allow for renderings in lieu of story poles, with a completion deadline of the third quarter of 2025.

Mr. Fox stated that the Planning Commission reviewed the proposed amendments at a study session in July 2025 and at a public hearing on September 4, 2025, where it voted unanimously to recommend approval. The amendments focus on three main areas: timing, requirements, and exemptions.

For timing, the installation period for story poles would be reduced from 24 days to 10 days prior to a public hearing, aligning the policy with the Town’s actual practice of verifying story pole installation concurrent with the 10-day public notice period.

For requirements, the amendment clarifies that story poles must be constructed of a rigid material, such as lumber or metal poles.

For exemptions, the Planning Commission supported two categories. First, single-family residences not exceeding 19 feet in height and 4,000 square feet in floor area, and that do not request variances or exceptions, may provide a 3D rendering displayed adjacent to the public hearing notice (minimum size 24 by 36 inches) instead of installing story poles. Second, multifamily buildings not exceeding 19 feet in height and not requesting variances or exceptions may also provide a 3D rendering in lieu of story poles.

Mr. Fox summarized that additional updates include minor grammatical edits for clarity, replacing the term “second units” with “accessory dwelling units,” and incorporating the new timing, material specification, and exemption provisions.

He concluded by recommending that the City Council adopt a resolution approving amendments to the Town’s Story Pole Policy for compliance with Housing Element Program B16.

Council Member Tyson made a motion to Adopt a resolution making findings and denying the appeal and authorizing the City Manager to execute a Sewer Construction and Dedication Agreement. Council Member Swan seconded the motion. APPROVED, VOTE 5-0 MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
D. Waiver of Reading and Introduction of an Ordinance Amending Title 4, Chapter 1 "Emergency Organization and Function", Title 2, Chapter 4 "Purchasing System", and Title 6, Chapter 5 "Nuisance Abatement" of the Los Altos Hills Municipal Code to add new Management Positions, Revise and Remove Outdated Provisions, and Establish New Authority and Procedures for Emergency Response
Removed from consideration on this agenda.

8. NEW BUSINESS
A. Review and Accept the Annual Greenhouse Gas (GHG) Inventory Update to Track Progress Toward the Town's 2030 Reduction Target
Community Development Director Jay Bradford introduced Environmental Initiatives Committee Member Mike Salameh, noting that they collaborated on the staff report and presentation.

Mr. Salameh presented an overview of the Town’s progress toward greenhouse gas reduction goals and recommendations for accelerating climate action. He explained that there is significant public interest in climate initiatives and referenced both positive and critical media coverage related to Los Altos Hills’ leadership in reach codes. His presentation focused on three main topics: greenhouse gas reduction progress, opportunities to increase the rate of improvement, and actions requested of the City Council.

Mr. Salameh described the Environmental Initiatives Committee’s Climate Subcommittee, which tracks emissions and measures progress against the Town’s adopted goals. He noted that the Town’s Climate Action Plan targets a 52 percent reduction in greenhouse gas emissions by 2030

compared to 2005 levels. He explained that Town operations represent only 0.2 percent of total community emissions but are vital for setting an example through government facilities such as Town Hall, which uses a heat pump HVAC system, solar power, and electric vehicle charging stations.

Mr. Salameh reviewed the Town’s progress toward reducing emissions from government operations, highlighting major reductions achieved when garbage and fire service fleets converted to renewable diesel. These efforts have resulted in the Town surpassing its 2030 target for government emissions reduction. He credited individuals including Steve Schmidt and Anand for their work with GreenWaste and County Fire on these conversions.

He then discussed communitywide emissions, which account for over 99 percent of total emissions. He noted that while the Town has achieved a 22 percent reduction since 2005, it remains short of the 2030 goal. Major sources of emissions include vehicle travel and residential natural gas use for heating and water. Mr. Salameh emphasized that many residents have already achieved significant reductions by switching to electric vehicles and installing heat pump systems without sacrificing comfort or cost efficiency.

He highlighted several key successes, including the Town’s advocacy for Foothill College’s decision to pursue an electric heat pump system for its pool instead of a gas heater, avoiding a 5 percent increase in community emissions. He stated that the most effective opportunities for further progress include electrifying residential heating systems and increasing awareness of available incentives, such as those offered by Silicon Valley Clean Energy, the state, and the Town’s own $1,000 rebate for heat pump water heaters.

Mr. Salameh emphasized the importance of public education, particularly in making residents aware of the environmental impact of gas appliances and the availability of cost-effective electric alternatives. He suggested that the Town take a stronger role in communicating environmental achievements and opportunities through its regular newsletters, providing local, factual, and solutions-oriented information rather than abstract or alarmist messaging.

He concluded by encouraging the City Council to continue supporting reach codes, maintain the greenhouse gas inventory, advance projects such as the Foothill College pool electrification, and expand public education on environmental initiatives to reinforce the Town’s leadership and community engagement in sustainability.

PUBLIC COMMENT:

1. Anand Ranganathan, a Los Altos Hills resident, thanked Mike Salameh for his presentation and expressed concern that the Town will not meet its 2030 greenhouse gas reduction goals unless the City Council makes climate action a higher priority. He stated that progress will require not only new ordinances but also dedicated funding, especially as federal support declines. He cautioned against focusing solely on government emission reductions and urged the Town to take broader, more proactive steps to achieve its overall climate goals.

Vice Mayor Bhateja made a motion to Accept the annual GHG inventory update to track progress toward the Town’s 2030 reduction target. Council Member Swan seconded the motion. APPROVED, VOTE 5-0
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson

NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
B. Discussion and direction on a Proposed Ordinance Amending Title 8 (Building Regulations) of the Los Altos Hills Municipal Code and Adopting by Reference the 2025 California Building Standards Code, Including but not Limited to Administrative, Building, Residential Building, Electrical, Mechanical, Plumbing, Energy, Historical Building, Existing Building, and Referenced Standards, Including Local Modifications and Amendments to the Codes Community Development Director Jay Bradford presented a staff report on the proposed ordinance amending Title 8 of the Los Altos Hills Municipal Code to adopt by reference the 2025 California Building Standards Code, together with proposed local amendments.

Mr. Bradford explained that the California Building Standards Code is updated every three years, with the 2025 Standards becoming effective statewide on January 1, 2026. The Town must adopt these Standards, along with any desired local amendments, before that date to ensure consistency with local conditions such as topography, climate, and wildfire risk.

He noted that Assembly Bill 130, enacted in 2025, places a six-year moratorium on most changes to residential building standards, but allows exceptions for fire safety, accessibility, and certain sustainability measures. Staff therefore seeks to preserve existing local amendments and adopt additional ones that address local needs and align with the Town’s Climate Action Plan and wildfire resilience goals.

The report outlined proposed amendments to the Building, Residential, Electrical, Fire, and Green Building Codes. Highlights include: allowing permit extensions and fee refunds under defined conditions; adopting penalties for unpermitted or incomplete work; requiring Class A roofing and ember-resistant vents; mandating replacement of outdated electrical panels; incorporating Santa Clara County Fire Department amendments; and retaining the Town’s Zero NOx policy. Committee recommendations include establishing a gas shut-off valve safety program, adopting Wildland–Urban Interface standards town-wide, and transitioning from airconditioning to heat-pump systems at replacement.

Mr. Bradford stated that adoption of the 2025 Codes and amendments would not impact the General Fund, as enforcement costs are covered by existing fees, and that the action is exempt from CEQA review. Staff will return to Council later in the year with the final adopting ordinance to ensure the locally amended standards take effect on January 1, 2026.

PUBLIC COMMENT:

1. Anand Ranganathan, a Los Altos Hills resident, encouraged the Council to approve the proposals.

2. Allan Epstein, a Los Altos Hills resident, explained that residents should not have to request refunds of building deposits.

Vice Mayor Bhateja made a motion to work with the Town Committees, Santa Clara County Fire Department, and Los Altos Hills Fire District to prepare amendments in these areas and

bring back policies and/or resolutions/ordinances for consideration and potential adoption.

Council Member Swan seconded the motion. APPROVED, VOTE 5-0 Council Member Swan made a motion to bring back the Council recommendations to adopt Part 7 of the CBCS (Formerly R337) with the local modifications to apply Town Wide. Council Member Mok seconded the motion. APPROVED, VOTE 5-0
Vice Mayor Bhateja made a motion to work with the SCC Fire Department to bring any proposed clarifications back to the City Council for consideration and adoption. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0
Vice Mayor Bhateja made a motion to bring back modifications to the administrative section of the Building Code with necessary changes to help enforce said code and the administration and safeguards in the issuance of refunds and fee collection, adding a modification that refunds do not need to be requested and will be issued in 90 days. Council Member Mok seconded the motion. APPROVED, VOTE 5-0
Vice Mayor Bhateja made a motion to bring back modifications to the administrative section of the Building Code with necessary changes to help clarify enforcement and penalties to maintain compliance with the Building Code Standards. Council Member Tyson seconded the motion.

APPROVED, VOTE 5-0
Vice Mayor Bhateja made a motion to bring back technical amendments to the Building, Residential, and Electric Codes. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0
Vice Mayor Bhateja made a motion to bring back technical amendments for Fire, Green Building Code, Building Construction Standards, and Construction Time Limits, and eliminate the chapter on Green Building Regulation. Council Member Mok seconded the motion.

APPROVED, VOTE 5-0
C. Consideration of an Appeal from the Property Owner of 12251 Stonebrook Drive (APN: 336- 28-067) of the City Engineer’s Determination on the Parcel Frontage Sewer Extension Requirement for Sewer Review Application No. SR25-0013; and Adopt a Resolution Making Findings and Granting or Denying the Appeal and Authorizing the City Manager to Execute a Sewer Construction and Dedication Agreement
Mayor Tankha recused herself; Vice Mayor Bhateja assumed the chair for this item.

Public Works Director and City Engineer WooJae Kim presented the item regarding the appeal of the City Engineer’s determination related to the Sewer Main Extension application for 12251 Stonebrook Drive.

Mr. Kim explained that the property is currently on a septic system and, as part of an SB9 and ADU project, the owner is seeking to connect to the Town’s sewer system located over 200 feet away. Since the existing sewer main is beyond 200 feet, Town Municipal Code Section 6-4.102

does not require a connection. However, the applicant opted to connect voluntarily due to challenges with upgrading the septic system under County and State requirements.

Mr. Kim outlined that Town ordinance requires sewer main extensions to run the full frontage of a parcel if other properties could benefit from the connection. Staff determined that six nearby properties could potentially connect in the future, requiring the applicant to extend the sewer main an additional 190 feet for a total of approximately 410 feet. The applicant appealed, citing cost concerns of over $100,000, arguing that the requirement was not an objective standard under SB9 and ADU law and that it created unnecessary constraints inconsistent with the Town’s Housing Element goals.

Mr. Kim stated that staff applied the full frontage requirement because other parcels could benefit and the Housing Element does not identify sewer connections as a governmental constraint. He noted that the City Engineer denied the applicant’s request to limit the extension on September 3, 2025, and the appeal was filed on September 8, 2025.

Staff recommended that the City Council consider the appeal and adopt a resolution either granting or denying it, and authorize the City Manager to execute the necessary sewer construction and dedication agreement for the project.

Architect Jessica Resmini, representing the applicant, explained that the project at 12251 Stonebrook Drive involves constructing an SB 9 unit and an ADU on a 1.3-acre parcel currently served by a septic system. She stated that the property is approximately 200–220 feet from the nearest sewer main and that extending the line as required by the City Engineer would add about $140,000 to $200,000 in cost—nearly 20 percent of the total project budget.

Ms. Resmini argued that requiring a full-frontage sewer extension conflicts with state housing laws for SB 9 and ADU projects because it introduces subjective judgment, unnecessary cost, and barriers to housing creation. She said only three nearby homes—not six—could realistically benefit from the sewer line, and future connections are speculative. She emphasized that the project provides multi-generational housing consistent with state goals and the Town’s own Housing Element, which calls for removing regulatory constraints on new housing.

She asked the Council to uphold state law by allowing the project to connect directly to the existing sewer main without requiring a full-frontage extension.

PUBLIC COMMENT:

1. Allan Epstein, a Los Altos Hills resident, stated that the Town’s existing ordinance requires applicants to extend sewer lines to the end of their property frontage and that this requirement is neither a violation of law nor a subjective standard. He shared his own experience constructing a sewer line in Town, which later enabled nearby property owners to connect and develop additional homes. While acknowledging the additional cost involved, he said this approach has long allowed the Town to expand its sewer system fairly. Mr. Epstein concluded by urging the Council to deny the appeal, noting that granting it would shift the financial burden onto future property owners.

Council Member Tyson made a motion to Adopt a resolution making findings and denying the appeal and authorizing the City Manager to execute a Sewer Construction and Dedication Agreement. Council Member Swan seconded the motion. APPROVED, VOTE 4-0-1 MOTION PASSED: 4-0-1

AYES: Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: Tankha
ABSTAIN: None
ABSENT: None

9. REPORTS FROM COMMITTEES, SUBCOMMITTEES, AND COUNCILMEMBERS

ON OUTSIDE AGENCIES
Council Member Tyson stated that residents will begin to receive a $50 check from Silicon Valley Clean Energy.

Mayor Tankha stated that Los Altos may be open to providing public safety services to the Town of Los Altos Hills.

10. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller had no report.

C. Planning Director Jay Bradford reported on progress following the June adoption of the Fire Hazard Severity Zone (FHSZ) maps, when Council directed evaluation of communitywide mitigation measures in coordination with the Emergency Preparedness and Response Committee (EPRC). The EPRC met in August and September to review options, with a phased timeline continuing through the fall toward a final report.

Key strategies discussed included structural hardening, local building code amendments, and vegetation management through defensible space zones (0–5 feet, 5–30 feet, and 30–100 feet and beyond). Staff emphasized the importance of aligning private property responsibilities with regional conservation and open space policies. Available programs that could support community resilience were highlighted, including Safer from Wildfires (CA Department of Insurance), the Wildfire-Prepared Home Program (Insurance Institute for Business & Home Safety), Firewise USA (NFPA), and CAL FIRE’s Fire Risk Reduction Community framework.

The EPRC recommendations focused on adopting Wildland–Urban Interface (WUI) standards town-wide, requiring non-combustible fencing near structures, clarifying defensible space standards, and sustaining community program participation. Some recommendations will require discussion with other Town committees and collaboration with the Fire District and County Fire Department.

Community Development Department Listening Session
Staff also introduced plans for a resident feedback session on planning and building services, part of the 2024–2025 Workplan. The goal is to gather input on what is working well and where improvements are needed, with Council guidance sought on noticing, engagement, and logistics.

Staff has engaged Conrad Public Relations to support outreach. Recommended strategies include five or more social media posts, a Town-wide mailer with survey links, pre- and postPage 115 of 796 event surveys, and supplemental newspaper advertising. The event will feature a staff presentation covering the development review process, coordination with outside agencies, state review timelines compared to Town performance, and current services with forecasted improvements. Both in-person and remote participation will be offered, and the session will be recorded and posted online.

Following the event, staff will return to Council with a summary of community feedback and survey results to inform future Workplan updates.

D. Finance Director Thomas Leung shared that the Town has been awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association for our Annual Comprehensive Financial Report for the year ending June 30, 2024. This is the highest recognition in government financial reporting and reflects our strong commitment to transparency and accountability.

On the pension front, CalPERS recently announced a preliminary net investment return of

11.6% for the fiscal year ending June 30, 2025. That’s well above their assumed rate of 6.8%, and it boosts the system’s funded status. This is encouraging news, as strong returns help reduce long-term pension costs.

E. Public Works Director WooJae Kim reported on the El Monte Fire Station Utility Undergrounding (Rule 20A) Project
• On Monday next week, the Town’s contractor will start restoring and paving El Monte, Elena, and Moody at the project locations before the wet season and cooler weather. The paving work will occur throughout next week, including on Saturday, September 27, with no work scheduled for Sunday. Paving work will continue through Monday, September

29. One lane closures are expected, and there may be limited access to driveways during the actual paving days.
• PG&E and Comcast are done with undergrounding their overhead facilities, but AT&T is still working on its underground, which will continue through the end of October. Once AT&T finishes undergrounding and splicing work, they will remove the overhead wires and power poles within the project area for the completion of the Rule 20A project.

F. City Manager Peter Pirnejad reported on the following:

Compassion Week
Compassion Week is a community-wide initiative that encourages service and giving back, taking place from October 4–12 this year. During this special week, Town staff will be volunteering locally at Hidden Villa. Stay tuned to hear more about what we’ll be doing to give back to our community.

HIZ Assessment at Town Hall
Just this last month, Town Hall completed our HIZ assessment with the LAH County Fire District. Staff is planning on taking the findings of the assessment to a few of our standing committees to discuss the recommended next steps for the Town Hall property. Staff hopes

that highlighting Town Hall’s HIZ assessment will encourage more residents to sign up for their own assessment.

Public Comment:

I want to begin by acknowledging the many speakers tonight. I listened carefully and taken extensive notes. I serve at the pleasure of the City Council, and I deeply respect the voices of our community.

While it is never easy to hear hard feedback, it is essential, and I am committed to learning from it and continuously improving. At the same time, I am proud of the work of our staff and the progress we have made together. Our team is navigating extraordinary pressures from the State—whether it be compliance with our Housing Element to ensure we retain certification, or the adoption of CalFire maps under extremely tight timelines in response to tragic fire events across California. These state mandates are in addition to the council’s goals and our day-to-day operations.

Added to this are the impacts of constantly changing state legislation, regulations that are often unclear and open to interpretation, and short timelines that leave very little room for slippage. These vague standards create inconsistent interpretations, which places Towns like ours in a particularly difficult position and often at odds with our public. In the example of the housing element, a misstep could expose us to builder’s remedy and SB330 applications; on the other, we risk being found out of compliance with our Housing Element and state law and in either case the Community is affected. In this uncertain landscape, our intent is not to lead the Council in a single direction, but to provide the best information we can while protecting the interests of the Town so that the Council can make informed decisions with and on behalf of the community.

In the end, we are navigating this difficult landscape not despite the community, but with the community. We dedicate significant time to seeking public feedback, keeping the Town informed, and working with our committees to ensure that our decisions are thoughtful and transparent.

I remain committed to advancing the goals of the Council, supporting our committees, and serving our residents while continuing to recruit and retain high-quality staff. Together, we have achieved important milestones: Certifying and maintaining our Housing Element, interpreting and applying state fire mapping requirements, completing major Capital Projects, modernizing our antiquated systems and services, improving corporate culture and reducing staff turnover, while advancing an ambitious set of goals set by the Council while running the Town Operations.

I will continue to strive for the right balance between the expectations of the community, the directives of the Council, navigating unfunded state mandates, while attracting/retaining quality staff. My intention has always been to serve with integrity, to support the Council’s vision, and to ensure that the Town operates at the highest standard of public service.

Upcoming Events:

Drive-Thru Shred Event
Saturday, September 20, 2025
The Drive-Thru Shred Event is available to help residents responsibly destroy confidential documents. Residents are invited to bring up to 15 standard file boxes or 15 paper bags of documents to shred. The event is a free service for the residents of Los Altos Hills. Proof of residency will be required to access the event.

Date:

September 20, 2025
Time:
8:00 AM - 11:00 AM
Touch a Truck
Saturday, September 27, 2025
Do you know a child who’s fascinated by trucks of all shapes and sizes? Bring them out for a hands-on experience where they can climb aboard, explore how these impressive machines work, and snap some unforgettable photos!
Kids will get to see vehicles up close from the Town of Los Altos Hills Public Works team, Santa Clara County Fire, PalAmerican Security, GreenWaste Recovery, Silicon Valley Clean Energy, and more. It’s the perfect chance for young truck enthusiasts to discover the vehicles that keep our community safe and running every day.

Date:

September 27, 2025
Time:
9:00 AM - 11:00 AM
Address:

Gardner Bullis Elementary School, 25890 Fremont R
Los Altos Hills, CA 94022

11. COUNCIL INITIATED ITEMS
A. External Access and Data Security Concerns re: Flock ALPR Data PUBLIC COMMENT:

1. Trevor Chandler

2. Anand Ranganathan

There was a consensus of the Council to bring this item back on an upcoming meeting for consideration.

B. Streamlining Accessory Dwelling Unit (ADU) Permitting and Development PUBLIC COMMENT:

1. Birgitta Indaco

City Council asked that the Planning Commission create an Ad Hoc Committee for options on streamlining ADU permitting and development.

City Council created an Ad Hoc Committee with Mayor Tankha and Vice Mayor Bhateja to select a facilitator for the Community Development Department Listening Session on October 22, 2025. APPROVED, VOTE 5-0

12. ADJOURN

Mayor Tankha adjourned the meeting in memory of former City of Cupertino Council Member Hung Wei.

The meeting adjourned at 1:28 AM.

ITEM 5C
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION OF THE CITY COUNCIL AUTHORIZING DECEMBER 22- 23, 2025 TOWN HALL CLOSURE
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Approve a Resolution (Attachment 1) authorizing the closure of Town Hall for the winter holiday period beginning on Monday, December 22, 2025, through Tuesday, December 23, 2025.

BACKGROUND:

Record retention and professional development are two essential yet often overlooked functions.

Closing the office to the public the week of Christmas has shown great success in this matter. Staff will use this time to archive documents and complete professional development classes.

DISCUSSION:

Staff would like to request Monday, December 22nd and Tuesday, December 23rd as Town Hall closure days for purposes of training and records retention.

The plan for this period is as follows:

December 22nd Closed to the Public Professional Development/ Records Retention December 23rd Closed to the Public Professional Development/ Records Retention December 24th and 25th Official Holiday --
January 1, 2026 Official Holiday --
Town Staff is expected to work from December 23rd- December 31st on all days that aren’t on the 2025 Holiday list. Alternatively, Town Staff may choose to take time off and use their accrued leave.

Staff will ensure that adequate staffing is available for callback, should there be any emergencies necessitating a response.
• Emergency services will remain available upon request through the Santa Clara County Dispatch (911). Initial response on urgent Code Enforcement matters will also be handled by the Office of the Sheriff, consistent with after-hours procedures • Public Works Maintenance Crew will remain “on call” and may be required to continue to operate during the administrative office closure period to respond to any weather-related incidents and/or other emergencies

Staff Report to City Council
Town Hall Closure
October 16, 2025

• Although service demand is expected to be minimal, building inspection services will be available by appointment
Town Hall will resume normal business operations on Monday, December 29, 2025. Should the Council agree to the closure request, there is adequate time available to properly notify the public.

ENVIRONMENTAL REVIEW:

The report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.
2025-26 CITY COUNCIL WORK PLAN:

The report is for transparency and was not specified as one of the Council’s priorities in the 2025-26 City Council Work Plan.

FISCAL IMPACT
There is no fiscal impact from approving the Town Hall closure between December 22nd and December 23rd, 2025. Performing records retention properly reduces the Town’s legal liability in the long term.

Requiring staff to utilize personal accrued leave for the remainder of the week will reduce the Town’s liability for accumulated leave balances.

ATTACHMENTS:

1. Resolution of the Authorizing City Hall 2025 Holiday Closure

Resolution XX-25
ITEM 5C, Attachment 1
RESOLUTION XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS

ALTOS HILLS AUTHORIZING THE HOLIDAY CLOSURE OF TOWN
OPERATIONS DECEMBER 22 – 23, 2025
WHEREAS, the Town of Los Altos Hills elects to implement a holiday closure for the period December 22, 2025 and December 23, 2025; and
WHEREAS, Town employees will have the opportunity to participate in office cleanup to archive paper and electronic files, including email; and
WHEREAS, Town employees may choose to take paid or unpaid leave during the entire or part of the office closure dates of December 22nd and December 23rd ; and WHEREAS, Emergency and urgent Code Enforcement services will remain available upon request through Santa Clara County Communications Dispatch; and WHEREAS, the Public Works Maintenance personnel will remain “on call” during the closure period to respond to any weather-related incidents or other emergencies; and WHEREAS, the Building inspection services will remain available upon appointment request; and WHEREAS, the Town Management may schedule employees to work due to other unforeseen operational demands;
NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby resolves to authorize the holiday closure of Town Hall on December 22nd and December 23rd, 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

DATE: October 16, 2025
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Vacating Appointment for the Los Altos Hills Pathways Committee Rajesh Shakkarwar, who has been serving on the Pathways Committee, has informed the Town (Attachment 1) that he must resign from his duties and has submitted his resignation accordingly.  Rajesh Shakkarwar
Resolution 90-22 states that the Pathways Committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. Once this position is vacated, the Los Altos Hills Pathways Committee will have five (5) members and four (4) vacant seats.

Attachment:

1. Resignation email from Rajesh Shakkarwar

TOWN OF LOS ALTOS HILLS

MEMORANDUM
ITEM 5D

Keren Brunner
From: Rajesh Shakkarwar
Sent: Saturday, September 20, 2025 4:20 PM
To: Nick Erndt
Partridge, Richard; BCC - Richard Partridge; BCC - Linda Swan; Arika Miller; Keren Brunner
Re: Leaving the pathways committee
Cc:

Subject:

Keren - please accept this as my resignation from the Pathways committee effective immediately. If you need any official form to be filled out, pls let me know.

Nick and Richard - It was a pleasure working with you. I am going to miss the committee. I am sure I will see you both around. Keep up the great work!
Rajesh
ITEM 5D Attachment 1

ITEM 5E Staff Report
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: WAIVE SECOND READING AND ADOPT AN ORDINANCE AMENDING ARTICLE 6 OF CHAPTER 2, TITLE 10 OF THE LOS ALTOS HILLS MUNICIPAL CODE RELATED TO THE FY26 PATHWAY IMPACT FEE
UPDATE
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Staff recommend that the City Council waive the second reading and adopt an Ordinance (Attachment 1) amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code related to the FY26 Pathway Impact Fee Update.

BACKGROUND:

On September 18, 2025, the City Council voted 5-0 to approve Resolution 61-25 (Attachment 2) adopting the 2024 Pathway Fee Nexus Study and the proposed FY26 Pathway Impact Fee Update in accordance with the Mitigation Fee Act. Under the same agenda item, the City Council also conducted a public hearing, waived the first reading, and voted 5-0 to introduce an Ordinance (Attachment 1) amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code (LAHMC) Modifying Sections 10-2.606 Payment of pathway fees and/or dedication of pathway easements and 10-2.608 – Pathway Fee in connection with the FY26 Pathway Impact Fee Update.

The September 18, 2025 staff report is also included as Attachment 3 for City Council review.

DISCUSSION:

To align the Zoning and Site Development Ordinance with the FY26 Pathway Impact Fee Update, amendments are needed to LAHMC Sections 10-2.606 and 10-2.608, which outline pathway fees/requirements for developments. Amendments to these sections are required to remove the reference to ADUs for the pathway fee, update the definition of “habitable” floor area, and clarify the conditions of waiving the pathway fee.

ENVIRONMENTAL REVIEW
There is no potential for physical effects on the environment because the proposed action does not commit the Town to any specific project, and said fees and/or assessments are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with the California Environmental Quality Act (“CEQA”) when

Staff Report to City Council Page 2
Second Reading – Ordinance Amendment for FY26 Pathway Impact Fee Update October 16, 2025
sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (See CEQA Guidelines, Section 15004(b)(1). The creation of government policies or fiscal activities that do not involve any commitment to any specific project, which may result in a potentially significant physical impact on the environment, is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4). Even if the action is a “project”, the project is categorically exempt under CEQA per Section 15301(c), existing facilities including bicycle and pedestrian trails.
2024-25 CITY COUNCIL WORK PLAN
This action is identified on the 2024-25 City Council Work Plan under Protect and Maintain Infrastructure for the Pathway Fee Nexus Study to update the pathway fee.

FISCAL IMPACT
There are no additional fiscal impacts associated with this Ordinance amendment beyond those described in the September 18, 2025 staff report for the FY26 Pathway Impact Fee Update.

ATTACHMENTS

1. Draft Ordinance for Amendments to the LAHMC related to the FY26 Pathway Impact Fee

2. Resolution 61-25

3. City Council Staff Report – September 18, 2025

ITEM 5E Attachment 1
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ORDINANCE ______
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING ARTICLE 6 OF CHAPTER 2, TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE LOS

ALTOS HILLS MUNICIPAL CODE TO AMEND REGULATIONS RELATED TO THE FY26 PATHWAY IMPACT FEE UPDATE
WHEREAS, the Town of Los Altos Hills established a pathway fee in 1996 and created a Pathway Fund for collected fees; and
WHEREAS, on October 17, 2019, the Town adopted Ordinance 584 amending Section 3-3.303, Section 9-1.1112, and Article 6 of Chapter 2, Title 10 of the Municipal Code concerning the pathway fee and pathway fund; and
WHEREAS, Article 6 “Pathway Dedication, Maintenance and Improvement” of Chapter 2 “Site Development,” Title 10 “Zoning and Site Development” of the Los Altos Hills Municipal Code implements the Master Pathway Plan of General Plan of the Town; and WHEREAS, on May 17, 2023, Council directed staff to initiate a Pathway Impact Fee Study as recommended by the Pathways Committee, with the understanding that pathway construction costs have significantly increased, and the current pathway fee structure is not sufficient to sustain pathway construction needs for the Town; and
WHEREAS, Matrix Consulting Group was hired by the Town to prepare the 2024 Pathway Fee Nexus Study, which recommended updates to the pathway development impact fee based on development square footage of habitable floor area; and WHEREAS, staff has presented the 2024 Pathway Fee Nexus Study and the pathway impact fee update at the following duly noticed public meetings on June 3, 2024 to the Finance and Investment Committee, on June 24, 2024 to the Pathways Committee, and on October 7, 2024 to the Finance and Investment Committee again, during when both committee recommended the nexus study and the pathway impact fee update for approval by Council; and WHEREAS, on March 12, 2025, the Planning Commission held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the proposed the General Plan Pathway Element and Zoning and Site Development Ordinance amendments related to the 2025 pathway development impact fee update, wherein the Planning Commission recommended that the City Council make no amendments to the General Plan and Town Ordinance for the pathway fee update and recommended that the City Council consider a pathway in-lieu fee option for property owners; and WHEREAS, on April 17, 2025, the City Council held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the 2025 pathway in-lieu fee as suggested by the Planning Commission and the proposed Zoning and Site Development Ordinance amendments, wherein City Council directed staff to present the proposed pathway fee update and ordinance amendments to the

Finance and Investment Committee, the Pathway Committee, and the Planning Commission for additional review and input; and
WHEREAS, after further evaluation of the pathway impact fee, staff presented the 2024 Pathway Nexus Study, the FY26 Pathway Impact Fee update, and related Zoning Text Amendments to the Finance and Investment Committee on July 22, 2025 and to the Pathways Committee on July 28, 2025, wherein both committees provided few comments but recommended the proposed Zoning Text Amendments to Council for approval; and
WHEREAS, on September 4, 2025, the Planning Commission held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the proposed Zoning Text Amendments for the FY26 Pathway Impact Fee update based on the 2024 Pathway Nexus Study, wherein the Planning Commission approved a resolution recommending that the City Council approve amendments to Article 6 of Chapter 2, Title 10 (Zoning And Site Development) of the Municipal Code to amend regulations related to the FY26 Pathway Impact Fee update; and
WHEREAS, the Town desires to amend Section 10-2.606 “Payment of pathway fees and/or dedication of pathway easement” and Section 10-2.608 “Pathway Fee” to remove the reference to accessory dwelling units (ADU’s) for pathway fee and requirements, update the definition of “habitable” floor area, and to align the Town policies and regulations with the most recent FY2025/26 Pathway Impact Fee Update based on the 2024 Pathway Fee Nexus Study with the understanding that pathway construction costs have significantly increased, and current pathway fee structure is not sufficient to sustain pathway construction needs for the Town; and WHEREAS, the “habitable” floor area would be amended to only exclude improvements to garages and outdoor patio spaces to simplify how habitable floor areas are quantified by staff and developers through the development review process; and
WHEREAS, for properties that have paid into the pathways or constructed public pathways per Town Standards, the pathway impact fee would only be assessed on the net increase of habitable and barn or stable floor area; and
WHEREAS, pathway fee assessments would be triggered by 900 square feet of new or additions of habitable and barn or stable floor area, including cumulative additions of 900 or more square feet made over a period of ten years, or a barn or stable for equestrian use; and WHEREAS, the Town may waive the pathway impact fee for properties designated on the Master Path Plan for a public path if the property owner or developer constructs a public pathway per Town standards and grants the pathway to the Town as part of the Town’s pathway system according to the guidelines contained in the Pathway Element of the General Plan; and WHEREAS, on September 18, 2025, the City Council held a duly noticed public hearing to consider the most recent Pathway Impact Fee update and the proposed Zoning Text Amendments, at which time all interested parties were provided an opportunity to give input and participate in the public process; and

WHEREAS, there is no potential for physical effects on the environment because the proposed action involves adoption of fees and/or assessments imposed by the Town does not commit the Town to any specific project, and said fees and/or assessments to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with the California Environmental Quality Act (“CEQA”) when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review per CEQA Guidelines, Section 15004(b)(1); and
WHEREAS, the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environmental are not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4), and even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that adoption of the fees and/or assessments imposed by the Town may have a significant effect on the environment.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills hereby ordains as follows:

SECTION I. FINDINGS.

Based on the entirety of the record as described above, the City Council for the Town of Los Altos Hills hereby makes the following findings:

1. All of the facts and recitals above are true, correct, incorporated herein and made a part hereof.

2. Based on the entirety of the record before it, the City Council hereby finds that this Ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(4) of the CEQA Guidelines. Under CEQA Guidelines Section 15378(b)(4), the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environmental are not a “project” for purposes of CEQA. In this case, the proposed Zoning and Site Development Ordinance Amendments are related to the Pathway In-Lieu Fee Update, which do not have a potential for creating a significant environmental effect as they do not implement any land use projects or issue any entitlements.

3. This Ordinance was prepared, introduced, and adopted in accordance with the requirements of Planning and Zoning Law (Government Code, sections 65853-65860) and meets all of the requirements thereunder.

4. This Ordinance is consistent with and supports the Los Altos Hills General Plan because implementing the FY26 Pathway Impact Fee for all property owners within the Town and providing the option for designated properties on the Master Path Plan to either build pathways pursuant to Town standards and dedicate a pathway easement for public use or pay the Pathway Impact Fee encourages construction of more pathways.

SECTION II. AMENDMENT OF CODE.

Article 6 of Chapter 2, Title 10, of the Los Altos Hills Municipal Code, are hereby amended to read as set forth in “Exhibit A” to this Ordinance, which is hereby incorporated as though set forth in full herein.

SECTION III. SEVERABILITY.

If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting.

This Ordinance shall become effective thirty (30) days from and after its adoption.

INTRODUCED: September 18, 2025
PASSED: October 16, 2025
AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

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EXHIBIT A
Revisions to Article 6, “Pathway Dedication, Maintenance and Improvement” of Chapter 2 of Title 10
Sections 10-2.606 and 10-2.608 are amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect.

Section 10-2.606 Payment of pathway fees and/or dedication construction of pathways easement.

Whenever a site development and/or a building permit is requested for a main residence, an accessory dwelling unit, an addition to a structure of at least 900 square feet of "habitable" floor area (including cumulative additions of 900 or more square feet of habitable floor area made over a period of 10 year(s)), or a barn or stable for equestrian use of at least 900 square feet in floor area, on a property which is designated on the Master Path Plan for an off-road pathway or for a roadside pathway, but where all or a portion of such roadside path cannot feasibly be located within the existing public or private right-of-way, the Town Site Development Authority may require dedication of a pathway easement for public use and the payment of pathway fees pursuant to Section 10-2.608 Pathway fee. The Town may waive and/or dedication of an easement for public use the pathway fee with the construction of the pathway per Town Standards by the property owner or developer and by granting the required public pathway on the public right-of-way or the property as part of the Town's pathway system according to the guidelines contained in the Pathway Element of the General Plan. Pathway easements shall be required within emergency road easements. In addition, the following guidelines apply:
(a) An easement should generally be located along the boundary of a property; (b) The easement shall be located so as to connect to existing or future pathway segments at the boundaries of a property; and
(c) The easement shall not be located on terrain that cannot be safely or conveniently traversed by pedestrians or equestrians.

Section 10-2.608 Pathway fee.

A site development and/or building permit for a lot on which no path is needed and on which is to be constructed a main residence, an accessory dwelling unit, an addition to a structure of at least 900 square feet of "habitable" floor area (including cumulative additions of 900 or more square feet of habitable floor area made over a period of 10 years), or a barn or stable for equestrian use of at least 900 square feet in floor area shall be assessed a pathway fee, the amount of which shall be fixed by Council resolution as a development impact fee pursuant to the Mitigation Fee Act (AB 1600) ( Section 66000 et seq.). For purposes of assessing the pathway fee, "habitable" floor area does not include additions or improvements for garage and patio spaces kitchen and dining rooms, entryways, foyers, hallways, stairways, or elevators. Pathway fees collected shall be

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deposited in the Town's pathway fund. No fee shall be assessed If the a lot has been assessed a pathway fee and has paid a fee or constructed and dedicated a pathway per Town Standards pursuant to Section 9-1.1112 of the Subdivision Ordinance, a pathway fee shall be assessed only on a net increase to the “habitable” and barn or stable floor area.

RESOLUTION 61-25 1 | P a g e
RESOLUTION NO. 61-25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING THE 2024 PATHWAY FEE NEXUS STUDY AND THE PROPOSED FY26

PATHWAY IMPACT FEE UPDATE IN ACCORDANCE WITH THE MITIGATION

FEE ACT
WHEREAS, the Town of Los Altos Hills established a pathway fee in 1996 and created a Pathway Fund for collected fees; and
WHEREAS, on October 17, 2019, the Town adopted Ordinance 584 amending Section 3-3.303, Section 9-1.1112, and Article 6 of Chapter 2, Title 10 of the Municipal Code concerning the pathway fee and pathway fund; and
WHEREAS, Article 6 “Pathway Dedication, Maintenance and Improvement” of Chapter 2 “Site Development,” Title 10 “Zoning and Site Development” of the Los Altos Hills Municipal Code implements the Master Pathway Plan of the General Plan of the Town; and WHEREAS, the current Pathway Development Impact Fee, adopted in 2019 through a nexus study, consists of flat fees of $10,943 for new residences and $3,826 for major additions of 900 square feet or more, including barns and stables; and
WHEREAS, on May 17, 2023, the Council directed staff to initiate a Pathway Impact Fee Study as recommended by the Pathways Committee, with the understanding that pathway construction costs have significantly increased, and the current pathway fee structure is not sufficient to sustain pathway construction needs for the Town; and
WHEREAS, Matrix Consulting Group was hired by the Town to prepare the 2024 Pathway Fee Nexus Study, which recommended updates to the pathway development impact fee based on development square footage of habitable floor area; and WHEREAS, different options to assess the pathway fee were evaluated, but the focus was to update the pathway development impact fee assessed on square footage of development due to a new nexus analysis requirement per Assembly Bill (AB) 602; and WHEREAS, per AB602, a unit pathway development impact based on square footage of development was established by dividing the total estimated capital cost of the existing 85.88 miles of Town pathways ($1,060,659) by the estimated number of Town parcels (3,151 parcels), then dividing that further by an average size of developments in the Town (5,269 square feet), which resulted in a pathway impact fee of $5.49 per square foot of habitable and barn or stable floor area of developments; and
WHEREAS, staff has presented the 2024 Pathway Fee Nexus Study and the pathway impact fee update at the following duly noticed public meetings on June 3, 2024 to the Finance and Investment Committee, on June 24, 2024 to the Pathways Committee, and on October 7, 2024 to the Finance and Investment Committee again, during when both committee recommended the nexus study and the pathway impact fee update for approval by Council; and WHEREAS, on March 12, 2025, the Planning Commission held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the proposed the General Plan Pathway Element and Zoning and Site Development Ordinance amendments related to the 2025 pathway development impact fee update, wherein the Planning Commission recommended that the City Council make no amendments to ITEM 5E Attachment 2

RESOLUTION 61-25 2 | P a g e
the General Plan and Town Ordinance for the pathway fee update and recommended that the City Council consider a pathway in-lieu fee option for property owners; and WHEREAS, on April 17, 2025, the City Council held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the 2025 pathway in-lieu fee as suggested by the Planning Commission and the proposed Zoning and Site Development Ordinance amendments, wherein City Council directed staff to present the proposed pathway fee update and ordinance amendments to the Finance and Investment Committee, the Pathway Committee, and the Planning Commission for additional review and input; and
WHEREAS, after further evaluation of the pathway impact fee and consultation with the City Attorney, the pathway fee that waives the impact fee when a developer constructs the pathway would need to be referred to as a pathway impact fee by legal definition; and WHEREAS, the latest proposal for the FY26 Pathway Impact Fee is as follows:
• Pathway Impact Fee – New single-family homes or major additions 900 square feet or more of “habitable” and barn/stable floor areas (cumulative within ten years) shall be assessed a pathway impact fee based on the 2024 Pathway Fee Nexus Study. The Pathway Impact Fee shall be set at $5.49 per square foot of “habitable” and barn/stable floor areas per the proposed Planning/Building Fee Schedule update included in this Resolution (“Exhibit A”) and as shown below. Habitable floor area includes the total building floor area, excluding patio and garage spaces. The fee rate is subject to annual adjustment based on the Engineering News-Record (ENR) Construction Cost Index (CCI).

Impact Fees Fee
Pathway Impact Fee: See Engineering Fee Schedule for review and inspection deposits related to pathway construction.

New Single-Family Residence (includes SB 9
primary residence) $5.49/sq ft of habitable floor area
Accessory Dwelling Unit fee waived
Additions (900 sq ft or larger) $5.49/sq ft of habitable floor area Equestrian Barns or stables (900 sq ft or
larger) $5.49/sq ft
This fee is set per Resolution 61 -25. Annual ENR CCI adjustment allowed for the Pathway Impact Fee. *For Accessory Dwelling Units, this fee shall be waived for the Planning Period 2023-2031.

For a property that has paid into the Pathway Fund or has built and granted pathways to the Town pursuant to Town standards and General Plan requirements, the Pathway Impact Fee shall only be assessed to the net increase to the habitable and barn or stable floor area.
• Pathway Fees Paid - If a parcel has previously paid into the pathway system or constructed and dedicated pathways to the Town, the fee applies only to the net increase in habitable and barn/stable floor areas. For example, if an existing property with a 5,000-square-foot home has already paid into the pathway system, a project adding 1,000 square feet of habitable floor—or rebuilding the home to a total of 6,000 square

RESOLUTION 61-25 3 | P a g e
feet of habitable floor area—would be assessed Pathway Impact Fee only on the 1,000- square-foot increase.
• Parcels on Master Path Plan – If a parcel is on the Master Path Plan and the developer builds and dedicates the required pathway per Town standards and requirements prior to Final Inspections of the building permit or issuance of Certificate of Occupancy, the Pathway Impact Fee would be waived.
• Exemptions – Additions under 900 square feet of habitable or barn/stable floor areas within ten years are exempt from the pathway fee.
• Fee Cap – The maximum Pathway Impact Fee for a single-family development is based on 7,000 square feet of habitable floor area, equaling to $38,430 during the first fiscal year of implementation.
• Encroachment Permit – Any pathway design and construction must follow Town standards and requirements. Plans, including topographic surveys and necessary profiles/cross-sections, must be submitted through the Town’s Encroachment Permit process and be approved before a Building Permit for the development project can be issued. Pathways must be built according to approved plans. Deposit fee accounts will be established for staff to oversee private pathway development projects per the proposed FY 2025/26 Fee Schedule update included in this Resolution (“Exhibit A”) and as shown below:

Encroachment into Public Right-of-Way and
Public Easements
Fee Deposit
Application Fee $326
Inspection Deposit $1,000
Trenching Fee (minimum $400) $17.00/lf
Fence; Wall; Irrigation; Driveway Cuts (maximum
$595)
$17.00/lf
Sight Distance and Traffic Study Peer Review $3,000.00 plus 10% admin fee
Traffic Control Plan Review (Traffic Consultant)
for Standard Lane Closures $300.00 per sheet
Traffic Control Plan Review (Traffic Consultant)
for Long Term (over one week) Closures $900 per sheet
Staking of Pathway by Third-Party Surveyor (only
applicable when developers request this service
from the Town)
$3,000 to $8,000 (varies
based on scope and
actual cost) plus 10%
admin fee
Review of Pathway Staking by Third-Party
Surveyor (only applicable if staking survey
information provided by developers need to be
validated or confirmed)
$3,000 plus 10% admin
fee
Pathway Survey/Environmental/Design Review
(Onsite or Offsite) – Engineering Staff (applicable
to all pathway projects for staff to oversee)
$1,000
Pathway Construction Inspections and Compaction
Testing (for Engineering staff to inspect pathway
construction and for third-party vendors to perform
compaction tests)
$1,000 includes 10%
admin fee for thirdparty vendors

RESOLUTION 61-25 4 | P a g e
• Easements – Developers must hire a licensed surveyor to prepare plats and legal descriptions for the pathway easement. The easement must be formally granted to and accepted by the Town before the pathway can be deemed completed and accepted by the Town.
• Construction Oversight – Town staff will oversee pathway construction and issue final acceptance before the improvements are transferred to Town maintenance. • Fee Collection – If a developer chooses not to, or is unable to, construct the required pathway, the Pathway Impact Fee will be collected before Final Inspection or issuance of a Certificate of Occupancy.
• Subdivision Requirements – For subdivisions where pathways are not required, the Pathway Impact Fee is based on the greater of (a) the square footage indicated on the tentative map, or (b) 5,000 square feet of habitable floor area.

WHEREAS, for the waiver of the Fee, the developer must pull an encroachment permit from Public Works Engineering as early as possible for staff to oversee the site survey, environmental determinations and mitigations, design, and construction of the pathway, and the construction of the pathway and its acceptance by the Town must be completed before the final inspection or the issuance of certificate of occupancy of the associated building permit(s); and WHEREAS, if the pathway is not constructed and accepted by the Town before the final inspection or occupancy, the Fee may be assessed against the property; and WHEREAS, staff presented the 2024 Pathway Nexus Study and the FY26 Pathway Impact Fee proposal and related Zoning Text Amendments to the Finance and Investment Committee on July 22, 2025, and to the Pathways Committee on July 28, 2025, wherein both committees provided few comments but recommended the proposed Pathway Impact Fee to Council for approval; and WHEREAS, on September 4, 2025, the Planning Commission held a duly noticed public hearing at which time all interested parties were provided an opportunity to give input and participate in the public process to consider the proposed Zoning Text Amendments for the FY26 Pathway Impact Fee update based on the 2024 Pathway Nexus Study, wherein the Planning Commission approved a resolution recommending that the City Council approve amendments to Article 6 of Chapter 2, Title 10 (Zoning And Site Development) of the Municipal Code to amend regulations related to the FY26 Pathway Impact Fee update; and
WHEREAS, the Planning Commission also recommended the following comments and feedback for the City Council's consideration for the implementation of the proposed FY26 Pathway Impact Fee update:

1. Direct staff to clarify and simplify the new Engineering deposit fees related to the proposed Pathway Impact Fee.

2. Direct staff to conduct necessary studies to establish a pathway fee structure for multifamily housing developments as soon as possible to be reviewed by the Planning Commission before adoption by Council.

3. Direct staff to create and maintain a database of pathway fees paid and built.

4. Grant flexibility to allow the construction of native (off-road) pathways where roadside pathways are required.

WHEREAS, staff added clarifications to the new Engineering deposit fees on the fee schedule included in “Exhibit A,” but other recommendations from the Planning Commission regarding the fee structure for multifamily housing, database of pathway fees paid, and flexibility in pathway standards would require separate Council directions; and

RESOLUTION 61-25 5 | P a g e
WHEREAS, Sections 66000 et seq. of the California Government Code (“Mitigation Fee Act”) allows agencies to mitigate the impacts caused by new development by providing for the payment of development impact fees necessary for agencies to acquire property and construct new facilities to serve new residents and to maintain desirable levels of service for new and existing residents; and
WHEREAS, AB 602 requires that local agencies adopt an appropriate nexus study as a precondition to adopt new development fees; and
WHEREAS, on September 18, 2025, the City Council held a duly noticed public hearing in compliance with California Government Code sections 66016.5, 66017, and 66018, at which public testimonies were received, to adopt the 2024 Pathway Fee Nexus Study and consider the FY26 Pathway Impact Fee update; and
WHEREAS, in a separate action of the City Council, the Municipal Code is being amended to be consistent with the updated pathway impact fee; and
WHEREAS, an annual development impact fee report for the pathway impact fee will be provided to the City Council as required by Government Code Section 66066(a); and WHEREAS, the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environmental are not a “project” for purposes of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guidelines, Section 15378(b)(4); and
WHEREAS, the City Council desires to implement the FY26 Pathway Impact Fee and the associated Town fees to oversee the pathway project per the Planning/Building/Engineering Fee Schedules update in “Exhibit A”, which will become effective no sooner than 60 days following the final passage and adoption of this Resolution, consistent with California Government Code Section 66017.

NOW, THEREFORE, BE IT RESOLVED that the foregoing recitals and findings are found to be true and correct and incorporated into this Resolution and the City Council of the Town of Los Altos Hills hereby approves and adopts as follows:

1. The 2024 Pathway Fee Nexus Study prepared by Matrix Consulting Group, included as Attachment 7 of the Council Staff Report for this Resolution; and

2. The FY26 Pathway Impact Fee for new and additions of “habitable” and barn or stable floor areas, cumulative totaling 900 square feet or more within a ten (10) year period, as described herein and pursuant to the Mitigation Fee Act; and

3. The Pathway Impact Fee specified and the Planning/Building/Engineering Fee Schedules for FY26 as set forth in “Exhibit A” of the Resolution based on the 2024 Pathway Fee Nexus Study, and these fees shall become effective pursuant to the effective dates set forth in “Exhibit A” following the final passage and adoption of this Resolution and shall remain in effect until a new Resolution amending the same is adopted by the City Council; and

4. Accessory dwelling units shall not be assessed the pathway impact fee during the Town’s Housing Element cycle of 2023-2031; and

5. The Pathway Impact Fee shall be collected in the Pathway Fund, which may only be used for the design and construction or reconstruction of pathways to serve new residents and new equestrian users; and

RESOLUTION 61-25 6 | P a g e

6. The pathway impact fee and other associated fees set by this Resolution shall be effective 60 days from the effective date of this Resolution in accordance with Government Code Section 66017; and

7. The City Council may, by resolution, adopt administrative guidelines to provide procedures for administrative aspects of the FY26 Pathway Impact Fee; and

8. Each component of the FY26 Pathway Impact Fee and all portions of this Resolution are severable and should any individual component of the pathway impact fees or other provision of this Resolution be adjudged to be invalid and unenforceable, the remaining component or provisions shall be and continue to be fully effective, and the pathway impact fees shall be fully effective except as to that component that has been judged to be invalid.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 18th day of September 2025 by the following vote:

AYES: TANKHA, BHATEJA, MOK, SWAN, TYSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
BY:

ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk

-1-
Exhibit A
Planning Fee Schedule FY 2025/26
Adopted via Resolution No. 61-25 – Effective Date: November 18, 2025 Impact Fees Fee
Pathway Impact Fee: See Engineering Fee Schedule for review and inspection deposits related to pathway construction.

New Single-Family Residence (includes SB 9
primary residence) $5.49/sq ft of habitable floor area
Accessory Dwelling Unit fee waived
Additions (900 sq ft or larger) $5.49/sq ft of habitable floor area Equestrian Barns or stables (900 sq ft or
larger) $5.49/sq ft
This fee is set per Resolution 61 -25. Annual ENR CCI adjustment allowed for the Pathway Impact Fee. *For Accessory Dwelling Units, this fee shall be waived for the Planning Period 2023-2031.

For a property that has paid into the Pathway Fund or has built and granted pathways to the Town pursuant to Town standards and General Plan requirements, the Pathway Impact Fee shall only be assessed to the net increase to the habitable and barn or stable floor area.

Building Fee Schedule FY 2025/26
Adopted via Resolution No. 61-25 – Effective Date: November 18, 2025 Impact Fees Fee
Pathway Impact Fee: See Engineering Fee Schedule for review and inspection deposits related to pathway construction.

New Single-Family Residence (includes SB 9
primary residence) $5.49/sq ft of habitable floor area
Accessory Dwelling Unit fee waived
Additions (900 sq ft or larger) $5.49/sq ft of habitable floor area Equestrian Barns or stables (900 sq ft or
larger) $5.49/sq ft
This fee is set per Resolution 61-25. Annual ENR CCI adjustment allowed for the Pathway Impact Fee. *For Accessory Dwelling Units, this fee shall be waived for the Planning Period 2023-2031.

For a property that has paid into the Pathway Fund or has built and granted pathways to the Town pursuant to Town standards and General Plan requirements, the Pathway Impact Fee shall only be assessed to the net increase to the habitable and barn or stable floor area.

-2-
Engineering Fee Schedule FY2025/26
Adopted via Resolution No. 61-25 – Effective Date: November 18, 2025 Encroachment into Public Right-of-Way and
Public Easements
Fee Deposit
Application Fee $326
Inspection Deposit $1,000
Trenching Fee (minimum $400) $17.00/lf
Fence; Wall; Irrigation; Driveway Cuts (maximum $595) $17.00/lf Sight Distance and Traffic Study Peer Review $3,000.00 plus 10% admin fee
Traffic Control Plan Review (Traffic Consultant) for
Standard Lane Closures $300.00 per sheet
Traffic Control Plan Review (Traffic Consultant) for
Long Term (over one week) Closures $900 per sheet
Staking of Pathway by Third-Party Surveyor (only
applicable when developers request this service from the Town)
$3,000 to $8,000
(varies based on
scope and actual
cost) plus 10%
admin fee
Review of Pathway Staking by Third-Party Surveyor
(only applicable if staking survey information provided by developers need to be validated or confirmed)
$3,000 plus
10% admin fee
Pathway Survey/Environmental/Design Review (Onsite
or Offsite) – Engineering Staff (applicable to all pathway projects for staff to oversee)
$1,000
Pathway Construction Inspections and Compaction
Testing (for Engineering staff to inspect pathway
construction and for third-party vendors to perform
compaction tests)
$1,000 includes
10% admin
fee for thirdparty vendors

TOWN OF LOS ALTOS HILLS
Staff Report to the City Council
ITEM 7 A Staff Report
Septe1nber 18, 2025
SUBJECT: RESOLUTION ADOPTING THE 2024 PATHWAY FEE NEXUS STUDY AND THE PROPOSED FY26 PATHWAY IMPACT FEE UPDATE IN
ACCORDANCE WITH THE MITIGATION FEE ACT; AND WAIVER OF

FIRST READING AND INTRODUCTION OF AN ORDINANCE AMENDING ARTICLE 6 OF CHAPTER 2, TITLE 10 OF THE LOS ALTOS HILLS

MUNICIPAL CODE FOR THE PATHWAY IMPACT FEE UPDATE
FROM: WooJae Kim, Public Works Director·
APPROVED: Peter Pimejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve a resolution (Attachment 1) adopting the 2024 Pathway Fee Nexus Study and the proposed FY26 Pathway Impact Fee update in accordance with the Mitigation Fee Act; and·

2. Conduct a public hearing, waive the first reading, and introduce an ordinance (Attachment 2) amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code Modifying Sections 10-2.606 Payment of pathway fees and/or dedication of pathway easements and 10-2.608-Patlnvay Fee.

BACKGROUND:

The Town established a Master Path Plan in 1981, which is part of the Town's Pathway Element of the General Plan. Additionally, the Town enacted a pathway fee in March 1996 through Ordinance 381 (Attachment 3). The ordinance established a Pathway Fund and revised the requirements for pathway easement dedications, pathway construction, and pathway fees. Over time, the Pathway fees have increased based on the increasing costs of pathway construction.

The current pathway development impact fee was established in 2019 through Council adoption of Resolution 62-19 (Attachment 4) and Ordinance 584 (Attachment 5). The Town contracted Matrix Consulting Group to evaluate the nexus and methodologies for the Town's assessment of fees for Pathways. The current pathway impact fee consists of flat fees for new residences and major additions (900 square feet or more), including barns and stables. The option for developers to install pathways was limited to subdivision projects. The table below reflects the current Pathway Impact Fee schedule:

ITEM 5E Attachment 3

ITEM 5F Staff Report
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE SEWER CONSTRUCTION AND

DEDICATION AGREEMENT FOR VINEDO LANE SANITARY SEWER

FORCE MAIN SLEEVE EXTENSION
FROM: WooJae Kim, Public Works Director/City Engineer
Daniel Liang, Utility Engineering Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) approving the Sewer Construction and Dedication Agreement for the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension.

BACKGROUND:

Pursuant to Town Municipal Code Section 6-4.446 “Extension of sewer main facilities”, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer. The Sewer Construction and Dedication Agreement transfers the ownership of the sewer facility from the property owner to the Town once the sewer force main sleeve extension is completed.

DISCUSSION:

The applicant of 25751 Vinedo Lane (APN 182-15-004) wishes to connect to the Town’s sanitary sewer system by constructing a new ten-inch Polyvinyl Chloride (PVC) sanitary sewer force main sleeve, 360 ft long, within a public utility easement (PUE) on Vinedo Lane and a PUE/ingressegress easement on private property, south of Vinedo Lane. Vinedo Lane is a private street. A new sanitary sewer manhole will also be installed on Vinedo Lane as a termination point. A Site Plan of the project area is included as Attachment 2. The ten-inch sleeve will connect to an existing gravity manhole within a PUE on 25800 Vinedo Lane. The applicant will use the sleeve as a path to pull a private force main line from the applicant’s property to the gravity manhole for sewage discharge into the public sewer. The ten-inch force main sleeve can also be used by other homeowners in the future to connect to the Town’s public sewer system.

Staff have reviewed and approved the sewer application and the sewer main extension design plans for the proposed project on Vinedo Lane. The construction of the project is expected to commence after the City Council adopts the resolution, and once an encroachment permit is issued by the Town.

Staff Report to City Council Page 2
Vinedo Lane Sanitary Sewer Force Main Sleeve Extension
October 16, 2025
The Sewer Construction and Dedication Agreement (Attachment 3) is to ensure that the ownership and maintenance responsibilities of the newly constructed sewer facilities are properly transferred to the Town.

ENVIRONMENTAL REVIEW:

This action is a Class 3 categorical exemption per Article 19 (Categorical Exemptions) section 15303(d) New Construction or Conversion of Small Structures of the California Environmental Quality ACT (CEQA) guidelines.
2024-2025 CITY COUNCIL WORK PLAN:

This action was not identified on the 2024-25 City Council Work Plan, but it supports the council priorities to “Maintain Quality of Life” and “Protect and Maintain Infrastructure.” FISCAL IMPACT:

There is no immediate fiscal impact associated with this recommendation. The sanitary sewer facility will be installed at the expense of the property owner and will be dedicated to the Town after acceptance.

ATTACHMENTS

1. Resolution Approving the Vinedo Lane Sewer Construction and Dedication Agreement

2. Site Plan - Vinedo Lane Sewer Force Main Sleeve Extension

3. Vinedo Lane Sewer Construction and Dedication Agreement

ITEM 5F Attachment 1
RESOLUTION __-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE SEWER CONSTRUCTION AND DEDICATION AGREEMENT

FOR VINEDO LANE SANITARY SEWER FORCE MAIN SLEEVE EXTENSION WHEREAS, pursuant to Los Altos Hills Municipal Code Section 6-4.446, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer; and
WHEREAS, the Town of Los Altos Hills received an application from the property owners at 25751 Vinedo Lane (APN 182-15-004) for construction of the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension at the applicant’s sole cost and expense for the benefit of applicant; and
WHEREAS, the applicant desires to dedicate the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension to the Town upon completion of construction; and WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, the City Engineer has reviewed the application and plans for the project, and recommends that the Council approve the Sewer Construction and Dedication Agreement for the proposed sewer improvements.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby approve the Sewer Construction and Dedication Agreement for the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension and authorize the City Manager to execute the agreement.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of October 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kativa Tankha, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

ITEM 5F Attachment 2

1 SEWER CONSTRUCTION AND DEDICATION AGREEMENT
THIS SEWER CONSTRUCTION AND DEDICATION AGREEMENT (this
“Agreement”) is entered into as of __________, 2025, (“Effective Date”) by and between Prithipal Singh (“Applicant”), and the TOWN OF LOS ALTOS HILLS (“Town”), a California municipal corporation (collectively, the “Parties” and individually as “Party”).

R E C I T A L S
A. Applicant is the owner of certain property located at 25751 Vinedo Lane (APN 182- 15-004) in the Town of Los Altos Hills, County of Santa Clara, State of California.

B. Applicant proposes to construct a sewer main extension on Vinedo Lane to serve Applicant’s properties at 25751 Vinedo Lane. The location of the proposed sewer facility is on Vinedo Lane and more particularly described in Exhibit A attached hereto and incorporated herein by this reference (“Vinedo Lane Sanitary Sewer Force Main Sleeve Extension” or “Project”).

C. The plans and specifications for the Project are more particularly described on Exhibit B attached hereto and incorporated herein by this reference (“Plans and Specifications”).

D. Section 6-4.446 of the Los Altos Hills Municipal Code provides that sewer main facilities may be extended by an Applicant in accordance with plans and specifications approved by the City Engineer, at Applicant’s cost.

E. Applicant desires to construct the Project at Applicant’s sole cost and expense and for the benefit of residents on Vinedo Lane, including the Applicants, but does not intend to include any additional present or future users to utilize the extension aside from the present and future owners of the Properties.

F. Upon completion of construction, Applicant further desires to dedicate and the Town desires to accept, the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension to the Town, subject to final inspection by the Town.

G. It is the intention of the Parties to set forth the terms and conditions on which Applicant shall construct and dedicate the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension to the Town and reimburse the Town for all related costs.

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Construction. Applicant shall construct the Project at Applicant’s sole cost and expense, and in accordance with approved Plans and Specifications attached hereto and incorporated herein as Exhibit B, and in conformity with all applicable federal, state and local laws, rules, ordinances and regulations, including the Los Altos Hills Municipal Code. Applicant shall be required to obtain an ITEM 5F Attachment 3

2 encroachment permit from the Town and comply with all applicable terms and conditions of such permit, and shall also be responsible for obtaining any and all other required permits and other governmental approvals necessary for the construction and installation of the Project. If Applicant fails to construct the Project in accordance with this Agreement, such failure shall constitute a breach of the Applicant’s obligations herein and the Town shall be entitled to enforce the Applicant’s bond or security as provided in Section 5 below.

2. Timing of Construction. Applicant shall complete construction of the Project no later than June 5, 2026.

3. Inspection and Acceptance by the Town. Upon completion of construction by Applicant, the Town shall have the right to inspect, measure, survey, and test the Project for compliance with the approved plans and specifications. A deposit of $15,000 payable to the Town is required for inspection services, construction management, and other Town’s expenses for this project.

Any unused amount will be refunded after the project is accepted by the City Engineer.

4. Dedication. Upon final inspection and approval by the Town of the Project, Applicant shall deliver to the Town an irrevocable offer of dedication substantially in the same form set forth on Exhibit C attached hereto (“IOD”) offering the Vinedo Lane Sanitary Sewer Main Extension to the Town; provided, however, the IOD shall be subject to, and not allow acceptance by the Town until, all of the conditions precedent in Sections 1-3 above are satisfied.

5. Provision of Security. Applicant agrees to guarantee the completion of the Project and, as security for that guarantee, Applicant shall provide the Town with security, in the form of a cashier’s check or bond, no more than one hundred percent (100%) of the estimated cost of constructing the Project as approved by the City Engineer. The Town shall release the security for completion of the sanitary sewer extension upon final inspection and approval by the Town. Applicant shall also file with the City a two (2) year warranty bond or equivalent security in a form and in an amount of 10% of the construction cost, and with a surety acceptable to City, to warrant the Project against any defective work or labor done or defective materials furnished following the Project being accepted by the Los Altos Hills City Council.

6. Responsibility of Applicant. Applicant acknowledges and agrees that he shall be responsible for the construction, maintenance, upkeep and any issues relating to the condition of the Project until such time that the sanitary sewer line has been dedicated to and accepted by the Town. Upon acceptance of dedication by the Town, the Applicant shall not have responsibility for the Vinedo Lane Sanitary Sewer Main Extension.

7. Indemnity. Applicant agrees to indemnify, defend (with counsel approved by Town) and hold the Town and its respective elected and appointed officers, officials, employees, agents, consultants, and contractors (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, Applicant’s performance of their obligations under this Agreement prior to the Town approving and accepting dedication of the Vinedo Lane Sanitary Sewer Main Extension.

3 Applicant’s indemnification obligations set forth in this Section shall not apply to the extent of Claims arising from the gross negligence or willful misconduct of the Indemnitees.

8. Waiver of Claims for Potential Subsequent Users and Reimbursements. Applicant hereby on behalf of the applicant party and Applicant’s respective successors and assigns, knowingly and voluntarily release and forever discharge, to the full extent permitted by law, the Town, of and from, any and all claims, actions, causes of action, demands, rights, damages, costs, expenses, including attorney’s fees, and compensation whatsoever, relating to any potential subsequent sewer users of the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension, including any claims to collect any future sewer future user fees and reimbursements. Applicant further agrees not to sue, file a claim, or institute any other proceedings against the Town for any and all liability, claims, loss, damages, expenses and costs related to any claim that may be filed for the collection of subsequent sewer user reimbursements or fees.

9. Cost Reimbursement. Applicant assumes full responsibility for all costs incurred by the Town in relation to the administration of this Agreement, including, but not limited to, charges for outside consultants such as the Town's consulting engineer and the City Attorney, among others. A Cost Reimbursement Agreement will not be considered before acceptance of the Project.

10. Defaults. In the event a Party believes another Party has breached any provision of this Agreement, the non-defaulting Party shall give written notice to the defaulting Party specifying the grounds of the alleged breach. The defaulting Party shall have thirty (30) days to cure the alleged breach or begin cure if the breach cannot be cured within thirty (30) days and shall diligently continue to cure until complete. In the event a breach is not cured within the time provided or fails to diligently continue to cure, the defaulting party shall be deemed in default.

11. Amendment. This Agreement or any portion hereof may be amended or modified, except where otherwise provided in this Agreement, only by mutual consent of the Parties in writing.

12. Termination. This Agreement shall automatically terminate upon the Town accepting the dedication of the Vinedo Lane Sanitary Sewer Force Main Sleeve Extension. After termination, the Parties shall execute such additional documents as are reasonably required by a title company to remove this Agreement as an encumbrance.

13. Successors and Assigns. The covenants, obligations and agreements contained in this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, personal representatives, successors and assigns, successors-in-interest, as the case may be.

14. Notices. All written notices required to be given pursuant to the terms hereof shall be sent by (a) personal delivery, (b) a nationally recognized overnight courier service, or (c) United States first class mail, registered or certified return receipt requested and postage prepaid as expressly provided herein.

All notices shall be addressed as follows:

To Town: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attn: City Manager

4 To Applicant: Prithipal Singh
25751 Vinedo Lane,
Los Altos Hills, CA 94022
The foregoing addresses may be changed by written notice. All notices shall be deemed received upon receipt or the date indicated on any return receipt or other receipt of delivery.

15. Entire Agreement. This Agreement contains the entire understanding of the parties and supersedes any and all other written or oral understandings.

16. No Beneficiaries. No third party, individual, organizations, persons or entity besides the Parties to this Agreement has any rights or remedies under this Agreement.

17. Incorporation. The recitals set forth above and exhibits attached hereto and referred to herein are incorporated into this Agreement.

18. Governing Law. This Agreement shall be enforced and interpreted under California’s laws and judicial decisions without giving effect to its conflicts of law provisions.

19. Headings. Section headings are for reference purposes only and do not affect this Agreement.

20. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.

This Agreement may be delivered to all Parties by facsimile or other form of electronic transmission.

21. Severability. If any part of this Agreement is invalid or unenforceable, then the remainder of this Agreement shall remain valid and enforceable and in force and effect.

22. No Waiver. A waiver by any Party of a default by another Party is only effective against a Party that waives such default in writing and shall not be construed as a waiver of any other default.

23. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing.

5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written by their duly authorized representatives.

APPLICANT
By:

25751 Vinedo Lane
Prithipal Singh

TOWN OF LOS ALTOS HILLS
By:

Peter Pirnejad
City Manager
APPROVED AS TO FORM:

Steve Mattas
City Attorney
ATTEST:

Arika Birdsong-Miller
City Clerk

EXHIBIT “A”
-1-

EXHIBIT A
Vinedo Lane Sanitary Sewer Force Main Sleeve Extension Location [see attached]

EXHIBIT “B”
-1-

EXHIBIT B

PLANS AND SPECIFICATIONS
[see attached]

DRAWN BY: COVER SHEET DESIGNED BY: SCALE: DATE: VINEDO LANE SANITARY SEWER FORCE MAIN SLEEVE EXTENSION 25751 VINEDO LN LOS ALTOS HILLS CA NO. REVISION DATE GPM ENGINEERS 3340 WALNUT AVE., SUITE 292 FREMONT, CA 94536 TEL. (650) 331-7264 FAX (650) 472.9004 [email protected] CIVIL STRUCTURAL PLANING DEVELOPMENT DIRECTED BY: PROJECT: SHEET TITLE: SHEET NUMBER MGEHAS NOTED 4-1-2025 2 1 EX GAS, WATER AND OVERHEAD SERVICE SITE PLAN 1 OF 3 VICINITY MAP “ ” SITE SS-1 VINEDO LANE SANITARY SEWER FORCE MAIN SLEEVE EXTENSION

VINEDO LANE
DRAWN BY: SEWER EXTENSION PLAN DESIGNED BY:

SCALE:

DATE:

VINEDO LANE SANITARY SEWER
FORCE MAIN SLEEVE EXTENSION25751 VINEDO LN

LOS ALTOS HILLS CA
NO. REVISION DATE

GPM ENGINEERS
3340 WALNUT AVE., SUITE 292
FREMONT, CA 94536
TEL. (650) 331-7264 FAX (650) 472.9004
[email protected]

CIVIL STRUCTURAL PLANING DEVELOPMENT
DIRECTED BY: PROJECT: SHEET TITLE: SHEET NUMBER
MG

EHAS NOTED
4-1-2025
2 1 EX GAS, WATER AND OVERHEAD SERVICE SS-2
2 OF 3

MATCH LINE

MATCH LINE

DATA ABOUT EX WATER, GAS

AND OVERHEAD SERVICE

FROM PLANS BY TRENCHFREE
INC DATED 6-19-2025

DRAWN BY: SEWER EXTENSION DETAILS DESIGNED BY:

SCALE:

DATE:

VINEDO LANE SANITARY SEWER
FORCE MAIN SLEEVE EXTENSION25751 VINEDO LN

LOS ALTOS HILLS CA
NO. REVISION DATE

GPM ENGINEERS
3340 WALNUT AVE., SUITE 292
FREMONT, CA 94536
TEL. (650) 331-7264 FAX (650) 472.9004
[email protected]

CIVIL STRUCTURAL PLANING DEVELOPMENT
DIRECTED BY: PROJECT: SHEET TITLE: SHEET NUMBER
MG

EHAS NOTED
4-1-2025
2 1 EX GAS, WATER AND OVERHEAD SERVICE SS-3
3 OF 3

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Lands of ____________)
THIS DEDICATION is made this _____ day of _______________, 2025, by ________________________________________ (“Owners”), the owners of the property located at 25751 Vinedo Lane in Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 1. Owners do hereby offer to dedicate to Town a sewer main extension located at _______________, situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit attached hereto (“Dedication”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows:

-2-
OWNERS:

Date: _____________ ____________________________
Prithipal Singh
25751 Vinedo Lane
TOWN OF LOS ALTOS HILLS:

Date: _____________ ______________________________
Kativa Tankha, Mayor
ATTEST:
_____________________________
Arika Birdsong-Miller, City Clerk

ITEM 5G Staff Report
TOWN OF LOS ALTOS HILLS October 16, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE SEWER CONSTRUCTION AND

DEDICATION AGREEMENT FOR RAVENSBURY AVENUE - WEST

LOYOLA DRIVE SEWER MAIN EXTENSION
FROM: WooJae Kim, Public Works Director/City Engineer
Daniel Liang, Utility Engineering Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) approving the Sewer Construction and Dedication Agreement for the Ravensbury Avenue - West Loyola Drive Sewer Main Extension.

BACKGROUND:

Pursuant to Town Municipal Code Section 6-4.446 “Extension of sewer main facilities”, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer. The Sewer Construction and Dedication Agreement transfers the ownership of the sewer main from the property owners to the Town once the sewer extension is completed.

DISCUSSION:

The property owner/applicant of 23100 Encinal Court (APN 336-37-031) wishes to connect to the Town’s sanitary sewer system by constructing a new eight-inch gravity sanitary sewer main within the public right-of-way on Ravensbury Avenue and West Loyola Drive. The new sewer main would begin at the existing sewer manhole on West Loyola Drive and end at a new sewer manhole on Ravensbury Avenue near the intersection of Encinal Court and Ravensbury Avenue, as shown on a site plan included as Attachment 2. The improvements would include 368 feet of eight-inch sewer main pipe and two new sewer manholes in the public right-of-way. The new manhole near the Encinal Court intersection will be connected to a private force main and will receive sewage discharge from the applicant’s property on Encinal Court.

Staff has reviewed and approved the sewer application and design plans for the proposed Ravensbury Avenue – West Loyola Drive sanitary sewer main extension project. The construction for the project is expected to commence after the City Council adopts the resolution, and once an encroachment permit is issued by the Town.

Staff Report to City Council Page 2
Ravensbury Avenue - West Loyola Drive Sewer Main Extension October 16, 2025
2 The Sewer Construction and Dedication Agreement (Attachment 3) has been prepared to ensure that the ownership and maintenance responsibilities of the new sanitary sewer main extension are properly transferred to the Town.

ENVIRONMENTAL REVIEW:

This action is a Class 3 categorical exemption per Article 19 (Categorical Exemptions) section 15303(d) New Construction or Conversion of Small Structures of the California Environmental Quality ACT (CEQA) guidelines.
2024-2025 CITY COUNCIL WORK PLAN:

This action was not identified on the 2024-25 City Council Work Plan, but it supports the council priorities to “Maintain Quality of Life” and “Protect and Maintain Infrastructure.” FISCAL IMPACT:

There is no immediate fiscal impact associated with this recommendation. The sewer main will be installed per Town standards at the expense of the property owners. The new sanitary sewer main extension will become the Town’s asset, and the Town will assume maintenance responsibilities for the new sewer main after the project is accepted by the Town.

ATTACHMENTS

1. Resolution Approving the Ravensbury Avenue – West Loyola Drive Sewer Construction and Dedication Agreement

2. Site Plan of Ravensbury Avenue – West Loyola Drive Sewer Main Extension

3. Ravensbury Avenue - West Loyola Drive Sewer Construction and Dedication Agreement

ITEM 5G Attachment 1
RESOLUTION -25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE SEWER CONSTRUCTION AND DEDICATION AGREEMENT

FOR RAVENSBURY AVENUE - WEST LOYOLA DRIVE SEWER MAIN EXTENSION WHEREAS, pursuant to Los Altos Hills Municipal Code Section 6-4.446, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer; and
WHEREAS, the Town of Los Altos Hills received an application from the property owner at 23100 Encinal Court (APN 336-37-031) for construction of the Ravensbury Avenue - West Loyola Drive Sewer Main Extension at the applicant’s sole cost and expense for the benefit of the applicant; and
WHEREAS, the applicant desires to dedicate the Ravensbury Avenue - West Loyola Drive Sewer Main Extension to the Town upon completion of construction; and WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, the City Engineer has reviewed the application and plans for the project, and recommends that the Council approve the Sewer Construction and Dedication Agreement for the proposed sewer improvements.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby approve the Sewer Construction and Dedication Agreement for the Ravensbury Avenue - West Loyola Drive Sewer Main Extension and authorize the City Manager to execute the agreement.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of October 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kativa Tankha, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

ITEM 5G Attachment 2

1 SEWER CONSTRUCTION AND DEDICATION AGREEMENT
THIS SEWER CONSTRUCTION AND DEDICATION AGREEMENT (this
“Agreement”) is entered into as of __________, 2025, (“Effective Date”) by and between BRYAN CATANZARO (“Applicant”), and the TOWN OF LOS ALTOS HILLS (“Town”), a California municipal corporation (collectively, the “Parties” and individually as “Party”).

R E C I T A L S
A. Applicant is the owner of certain property located at 23100 Encinal Court (APN 336- 37-031) in the Town of Los Altos Hills, County of Santa Clara, State of California.

B. Applicant proposes to construct the Ravensbury Avenue - West Loyola Drive Sanitary Sewer Main Extension to serve Applicant’s property on Encinal Court. The location of the proposed sewer main is located on Ravensbury Avenue and West Loyola Drive more particularly described in Exhibit A attached hereto and incorporated herein by this reference (“Ravensbury Avenue - West Loyola Drive Sewer Main Extension” or “Project”).

C. The plans and specifications for the Project are more particularly described on Exhibit B attached hereto and incorporated herein by this reference (“Plans and Specifications”).

D. Section 6-4.446 of the Los Altos Hills Municipal Code provides that sewer main facilities may be extended by an Applicant in accordance with plans and specifications approved by the City Engineer, at Applicant’s cost.

E. Applicant desires to construct the Project at Applicant’s sole cost and expense and for the benefit of residents on Encinal Court, including the Applicant, but does not intend to include any additional present or future users to utilize the extension aside from the present and future owners of the Properties.

F. Upon completion of construction, Applicant further desires to dedicate and the Town desires to accept, the Ravensbury Avenue - West Loyola Drive Sanitary Sewer Main Extension to the Town, subject to final inspection by the Town.

G. It is the intention of the Parties to set forth the terms and conditions on which Applicant shall construct and dedicate the Ravensbury Avenue - West Loyola Drive Sanitary Sewer Main Extension to the Town and reimburse the Town for all related costs.

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Construction. Applicant shall construct the Project at Applicant’s sole cost and expense, and in accordance with approved Plans and Specifications attached hereto and incorporated herein as Exhibit B, and in conformity with all applicable federal, state and local laws, rules, ordinances and ITEM 5G Attachment 3

2 regulations, including the Los Altos Hills Municipal Code. Applicants shall be required to obtain an encroachment permit from the Town and comply with all applicable terms and conditions of such permit, and shall also be responsible for obtaining any and all other required permits and other governmental approvals necessary for the construction and installation of the Project. If Applicant fails to construct the Project in accordance with this Agreement, such failure shall constitute a breach of the Applicant’s obligations herein and the Town shall be entitled to enforce the Applicant’s bond or security as provided in Section 5 below.

2. Timing of Construction. Applicant shall complete construction of the Project no later than June 5, 2026.

3. Inspection and Acceptance by the Town. Upon completion of construction by Applicant, the Town shall have the right to inspect, measure, survey, and test the Project for compliance with the approved plans and specifications. A deposit of $15,000 payable to the Town is required for inspection services, construction management, and other Town’s expenses for this project.

Any unused amount will be refunded after the project is accepted by the City Engineer.

4. Dedication. Upon final inspection and approval by the Town of the Project, Applicant shall deliver to the Town an irrevocable offer of dedication substantially in the same form set forth on Exhibit C attached hereto (“IOD”) offering the Ravensbury Avenue – West Loyola Drive Sanitary Sewer Main Extension to the Town; provided, however, the IOD shall be subject to, and not allow acceptance by the Town until, all of the conditions precedent in Sections 1-3 above are satisfied.

5. Provision of Security. Applicant agrees to guarantee the completion of the Project and, as security for that guarantee, Applicant shall provide the Town with security, in the form of a cashier’s check or bond, no more than one hundred percent (100%) of the estimated cost of constructing the Project as approved by the City Engineer. The Town shall release the security for completion of the sewer extension upon final inspection and approval by the Town. Applicant shall also file with the City a two (2) year warranty bond or equivalent security in a form and in an amount of 10% of the construction cost, and with a surety acceptable to City, to warrant the Project against any defective work or labor done or defective materials furnished following the Project being accepted by the Los Altos Hills City Council.

6. Responsibility of Applicant. Applicant acknowledges and agrees that he shall be responsible for the construction, maintenance, upkeep and any issues relating to the condition of the Project until such time that the sewer line has been dedicated to and accepted by the Town. Upon acceptance of dedication by the Town, the Applicant shall not have responsibility for the Ravensbury Avenue – West Loyola Drive Sanitary Sewer Main Extension.

7. Indemnity. Applicant agrees to indemnify, defend (with counsel approved by Town) and hold the Town and its respective elected and appointed officers, officials, employees, agents, consultants, and contractors (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, Applicant’s performance of their obligations under this Agreement prior to the Town approving and accepting dedication of the Ravensbury Avenue – West Loyola Drive Sanitary

3 Sewer Main Extension. Applicant’s indemnification obligations set forth in this Section shall not apply to the extent of Claims arising from the gross negligence or willful misconduct of the Indemnitees.

8. Waiver of Claims for Potential Subsequent Users and Reimbursements. Applicant hereby on behalf of applicant party and Applicant’s respective successors and assigns, knowingly and voluntarily releases and forever discharges, to the full extent permitted by law, the Town, of and from, any and all claims, actions, causes of action, demands, rights, damages, costs, expenses, including attorney’s fees, and compensation whatsoever, relating to any potential subsequent sewer users of the Ravensbury Avenue – West Loyola Drive Sanitary Sewer Main Extension line, including any claims to collect any future sewer future user fees and reimbursements. Applicant further agrees not to sue, file a claim, or institute any other proceedings against the Town for any and all liability, claims, loss, damages, expenses and costs related to any claim that may be filed for the collection of subsequent sewer user reimbursements or fees.

9. Cost Reimbursement. Applicant assumes full responsibility for all costs incurred by the Town in relation to the administration of this Agreement, including, but not limited to, charges for outside consultants such as the Town's consulting engineer and the City Attorney, among others. A Cost Reimbursement Agreement will be considered before acceptance of the Project.

10. Defaults. In the event a Party believes another Party has breached any provision of this Agreement, the non-defaulting Party shall give written notice to the defaulting Party specifying the grounds of the alleged breach. The defaulting Party shall have thirty (30) days to cure the alleged breach or begin cure if the breach cannot be cured within thirty (30) days and shall diligently continue to cure until complete. In the event a breach is not cured within the time provided or fails to diligently continue to cure, the defaulting party shall be deemed in default.

11. Amendment. This Agreement or any portion hereof may be amended or modified, except where otherwise provided in this Agreement, only by mutual consent of the Parties in writing.

12. Termination. This Agreement shall automatically terminate upon the Town accepting the dedication of the Ravensbury Avenue – West Loyola Drive Sanitary Sewer Main Extension. After termination, the Parties shall execute such additional documents as are reasonably required by a title company to remove this Agreement as an encumbrance.

13. Successors and Assigns. The covenants, obligations and agreements contained in this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, personal representatives, successors and assigns, successors-in-interest, as the case may be.

14. Notices. All written notices required to be given pursuant to the terms hereof shall be sent by (a) personal delivery, (b) a nationally recognized overnight courier service, or (c) United States first class mail, registered or certified return receipt requested and postage prepaid as expressly provided herein.

All notices shall be addressed as follows:

To Town: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

4 Attn: City Manager

To Applicants: Bryan Catanzaro
23100 Encinal Court,
Los Altos Hills, CA 94022
The foregoing addresses may be changed by written notice. All notices shall be deemed received upon receipt or the date indicated on any return receipt or other receipt of delivery.

15. Entire Agreement. This Agreement contains the entire understanding of the parties and supersedes any and all other written or oral understandings.

16. No Beneficiaries. No third party, individual, organizations, persons or entity besides the Parties to this Agreement has any rights or remedies under this Agreement.

17. Incorporation. The recitals set forth above and exhibits attached hereto and referred to herein are incorporated into this Agreement.

18. Governing Law. This Agreement shall be enforced and interpreted under California’s laws and judicial decisions without giving effect to its conflicts of law provisions.

19. Headings. Section headings are for reference purposes only and do not affect this Agreement.

20. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.

This Agreement may be delivered to all Parties by facsimile or other form of electronic transmission.

21. Severability. If any part of this Agreement is invalid or unenforceable, then the remainder of this Agreement shall remain valid and enforceable and in force and effect.

22. No Waiver. A waiver by any Party of a default by another Party is only effective against a Party that waives such default in writing and shall not be construed as a waiver of any other default.

23. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing.

5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written by their duly authorized representatives.

APPLICANT
By:

23100 Encinal Court
Bryan Catanzaro

TOWN OF LOS ALTOS HILLS
By:

Peter Pirnejad
City Manager
APPROVED AS TO FORM:

Steve Mattas
City Attorney
ATTEST:

Arika Birdsong-Miller
City Clerk

EXHIBIT “A”
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EXHIBIT A
Ravensbury Avenue – West Loyola Drive Sanitary Sewer Main Extension Location [see attached]

EXHIBIT “B”
-1-

EXHIBIT B

PLANS AND SPECIFICATIONS
[see attached]

NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
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NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
N:\projects\2024_JOBS\2241452 CI\dwg\Public Sewer\2241452 PUBLIC SS STE.dwg, 9/23/2025 11:52:04 AM, DWG To PDF.pc3

NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
N:\projects\2024_JOBS\2241452 CI\dwg\Public Sewer\2241452 PUBLIC SS STE.dwg, 9/23/2025 11:52:29 AM, DWG To PDF.pc3

N:\projects\2024_JOBS\2241452 CI\dwg\Public Sewer\2241452 PUBLIC SS DET.dwg, 9/23/2025 11:53:00 AM, DWG To PDF.pc3

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Lands of ____________)
THIS DEDICATION is made this _____ day of _______________, 202_, by ________________________________________ (“Owner”), the owner of the property located at 23100 Encinal Court in Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 1. Owners do hereby offer to dedicate to Town a sewer main extension located at _______________, situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit attached hereto (“Dedication”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows: