Los Altos Hills City Council
December 9, 2025

1 City Council Adjourned Regular Meeting Agenda
December 9, 2025

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTICE IS HEREBY GIVEN THAT AN ADJOURNED REGULAR

MEETING OF THE LOS ALTOS HILLS CITY COUNCIL WILL

BE HELD ON
TUESDAY, DECEMBER 9, 2025, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
bit.ly/December9CCMeeitngLAH
Webinar ID: 892 1513 9557
Passcode: 94022
Town of Los Altos Hills
City Council Adjourned Regular Meeting Agenda
Tuesday, December 9, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Adjourned Regular Meeting Agenda
December 9, 2025
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Resolution Accepting the El Monte Fire Station Utility Undergrounding (Rule 20A) Project Performed by Phoenix Electric Company as Complete; Authorizing the Release of Final Retention to the Contractor; and Directing the City Clerk to File a Notice of Completion (Staff: W. Kim)
B. Resolution Accepting the Matadero Creek Restoration and Bank Stabilization Project Performed by B And D Excavation and Construction as Complete; Authorizing the Release of Final Retention to the Contractor; and Directing the City Clerk to File a Notice of Completion (Staff: D. Liang)
C. Resolution Accepting the Corporation Yard Locker Room Phase 1 Project Performed by Argos Construction as Complete; Authorizing the Release of Final Retention to the Contractor; and Directing the City Clerk to File a Notice of Completion (Staff: W. Kim)
D. Resolution Appropriating $10,000 of the Los Altos Hills Historical Society Donation in Special Revenue Donation Fund for the Purchase of a Conference Room Table and Chairs for Heritage House (Staff: W. Kim) E. Waive Second Reading and Adopt an Ordinance Amending Title 4, Chapter 1 "Emergency Organization and Function", Title 2, Chapter 4 "Purchasing System", and Title 6, Chapter 5 "Nuisance Abatement" of the Los Altos Hills Municipal Code to add new Management Positions, Revise, and Remove Outdated Provisions, and Establish New Authority and Procedures for Emergency Response (Staff: J.

Parcutilo)

3 City Council Adjourned Regular Meeting Agenda
December 9, 2025
F. Consideration of Resolutions Granting Extensions for Various Building Permits (Staff: J. Bradford)
G. Consideration of a Resolution Adopting an Amendment to the General Plan Land Use Element (Staff: J. Bradford)
CEQA Review: Consideration of Exemption Pursuant to Public Resources Code section 21080.085 and California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

H.

I.

Waive Reading and Adoption of an Ordinance making Amendments to Chapter 1 (Zoning) of Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to Rezone Certain Parcels Identified in the 2023-2031 Housing Element from Residential-Agricultural (R-A) to Multi-Family (MF), Multi-Family Overlay (MFO), and Floating Multi-Family Overlay (FMFO) Zones and to Establish Multi-family Development Standards. (Staff: J. Bradford) CEQA Review: Consideration of Exemption Pursuant to Public Resources Code section 21080.085 and California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

Notice of the Fast Track conditional approval of a 1,745 square foot addition to the existing single-family residence at 11623 Dawson Drive, File#SD25-0045, Lands of Premkumar (Staff: J. Bradford)

5. ONGOING BUSINESS
A. Ongoing Discussion with Santa Clara County Office of the Sheriff Regarding Traffic Enforcement and Possible Action to Address Speeding (Staff: C. Einfalt)

6. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Consideration of a Resolution Making Findings and Approving an Amendment to the General Plan 2023-2031 Housing Element with an Effective Date Contingent on Formal Certification by the State Department of Housing and Community Development (Staff: J. Bradford)
CEQA Review: Consideration of Exemption Pursuant to Public Resources Code section 21080.085 and California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

4 City Council Adjourned Regular Meeting Agenda
December 9, 2025

7. NEW BUSINESS
A. Resolution Authorizing the City Manager to Execute a Contract with Roger's Electric to Upgrade the Security Cameras at Town Hall and Accepting the Donation of Camera Hardware (Staff: J. Particulo)
B. Approval of the 2026 City Council Regular Meeting Schedule (Staff: A. Miller) C. Resolution Declaring the Town Hall Heating, Ventilation, and Air Conditioning System Repair/Replacement Project as an Emergency and Authorizing the City Manager to Execute a Construction Agreement Not to Exceed $300,000 for the Project to be Funded from the Facilities Replacement Reserve (Staff: W. Kim)

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES

9. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director
F. City Manager

10. COUNCIL INITIATED ITEMS

11. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING THE EL MONTE FIRE STATION UTILITY UNDERGROUNDING (RULE 20A) PROJECT PERFORMED BY PHOENIX
ELECTRIC COMPANY AS COMPLETE; AUTHORIZING THE RELEASE OF FINAL RETENTION TO THE CONTRACTOR; AND DIRECTING THE CITY

CLERK TO FILE A NOTICE OF COMPLETION
FROM: WooJae Kim, Public Works Director/City Engineer
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council adopt a resolution (Attachment 1):

1. Accepting the El Monte Fire Station Utility Undergrounding (Rule 20A) Project performed by Phoenix Electric Company as complete.

2. Authorizing the release of final retention to the contractor.

3. Direct the City Clerk to file a Notice of Completion (Attachment 2).

BACKGROUND:

In 1967, the California Public Utility Commission (CPUC) adopted an overhead utilities conversion program known as Electric Rule 20 to support utility undergrounding projects initiated by local communities. Since its creation, the Town has utilized the Rule 20 Program to complete utility underground projects at Byrne Preserve and Purissima Park.

The Rule 20A underground program allows cities and counties to utilize Rule 20A work credits funded by PG&E ratepayers to fund overhead conversion projects at locally identified utility underground districts.

On June 20, 2019, the City Council adopted Resolution No. 40-19 (Attachment 3) approving the formation of an Underground Utility District (UUD) around the El Monte Fire Station at El Monte Road, Elena Road, and Moody Road. The location was chosen due to its proximity to the El Monte Fire Station and the importance of El Monte Road, Moody Road, and Elena Road as emergency evacuation routes. Amongst many other benefits, such as service reliability and aesthetics, undergrounding utilities in this area reduces the risk for delayed Fire Department response times due to downed wires.

On June 20, 2020, the El Monte Fire Station Undergrounding (Rule 20A) Capital Improvement Project (CIP) was added to the Five-Year Capital Budget. In October 2020, Town hired Sanbell (formerly known as Bellecci and Associates) to prepare the undergrounding composite plans and to assist with the coordination with PG&E and other utility companies.

ITEM 4A

Staff Report to City Council Page 2
Acceptance of El Monte Fire Station Undergrounding Construction Project December 9, 2025
On April 15, 2024, the Town Council approved the Plans and Specifications for the El Monte Fire Station Utility Undergrounding (Rule 20A) construction project (Project) to solicit bids from contractors to build out the joint trench and underground service conduits portion of the Rule 20A project. The contractor would coordinate with the utility companies, who would underground the overhead facilities through the joint trench and underground service facilities constructed by the contractor. At the same meeting, Council authorized staff to advertise the project for a formal bid and authorized the City Manager to award a construction contract to the lowest responsible bidder not to exceed $4,200,000, including a contingency fund for potential change orders.

DISCUSSION:

For the Project, a Notice to Bidders was published twice on the Los Altos Town Crier and posted on the Town's website. Staff also sent the Notice to Bidders to Builders Exchanges covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area.

On May 16, 2024, the Town received and publicly opened four (4) bids for the Project from the following companies:

No. Company Bid Amount
1 Phoenix Electric Company $3,868,742.50
2 Underground Electric Co. LLC $4,099,450.17
3 Ranger Pipelines, Inc. $4,168,366.80
4 Tennyson Electric, LLC $4,894,552.25
Phoenix Electric Company (Phoenix) was determined to be the lowest responsive and responsible bidder. The City Manager executed the construction agreement with Phoenix on June 3, 2024, for an amount of $3,868,742.50. Construction started shortly thereafter on June 26, 2024.

Construction management and inspection were performed by Sanbell and S.R. Rose Engineering (SREI), working closely with Public Works staff.

By February 2025, Phoenix had completed the installation of the joint trench and underground service conduits, as well as the installation of block retaining walls and wood railing for utility vaults along the roadway shoulders, in accordance with the project scope and schedule. The remaining scope of the project for Phoenix was to restore and resurface the roadway pavement in the project area, which was planned for summer 2025 after PG&E, AT&T, Comcast, and their respective contractors undergrounded the electric and communications utilities, including installation of underground cabling, transformers, and switchgears.

The project encountered significant delays largely due to Comcast starting its undergrounding work in September, three months after PG&E completed its undergrounding work. AT&T would be the last utility company to convert to underground facilities and remove the utility poles, but AT&T team agreed to mobilize and start undergrounding while Comcast was still on site. While Comcast and AT&T undergrounding work was in progress, the Town had to authorize Phoenix to restore and resurface the roadway before the wet season and during when the ambient temperatures

Staff Report to City Council Page 3
Acceptance of El Monte Fire Station Undergrounding Construction Project December 9, 2025
were warm enough for asphalt and microsurfacing work. Phoenix completed the restoration and resurfacing work by the end of September 2025. Phoenix’s portion of the work under the terms of the contract, including pavement restoration and resurfacing, was deemed complete on November 4, 2025.

Staff and the Utility Undergrounding Subcommittee have been working diligently with the utility companies to complete their work expeditiously in coordination with Phoenix’s schedule.

Comcast stated that the final cutover of cables from overhead to underground is scheduled for early December. AT&T has indicated that its crew can wreck and remove the overhead pole in two weeks after Comcast is completed.

The final construction contract amount for Phoenix is $4,119,489, which is within the Council approved contract amount of $4,200,00 for the Project. The account summary is as follows:

Approved
Budget
Actual Costs
CIP/General Fund $ 300,000
Rule 20A Credits $ 4,656.261
Total $ 4,956.261

Construction Contract $ 4,200,000 $ 3,868,743
Contract Change Orders (18) $ 250,746
Final Construction Contract Expenditure $ 4,119,489
Town Overhead Allocation Cost (to Q1 of FY26) $ 23,329
Total Project Cost to Date $ 4,142,818
The total construction contract expenditures for Phoenix include the original contract amount of $3,868,743 and eighteen (18) approved contract change orders totaling $250,746. A summary of all change orders is included as Attachment 4. The cost of Contract Change Order #5 to upgrade retaining wall keystones from the base gray color to a tan color was $1,021. This change order item is the only one that the utility companies did not approve for reimbursement for the project, since the reason for the change was aesthetics to match similar retaining walls in the Town. Change Order #5 would be funded through the $300,000 CIP/General Fund budget approved for the project.
“Town Overhead Allocation” costs are charged to all capital projects with expenditures to help cover overhead costs for staff and equipment. The amounts of overhead allocation costs to capital projects are based on actual overhead costs distributed between various capital projects and operational programs. For capital projects, the overhead allocation distribution depends on the number and expenditures of projects for a particular fund. For the El Monte Fire Station Utility Underground (Rule 20A) CIP, the total Town Overhead Allocation charged to the first quarter of FY26 is $23,329. The overhead allocation costs are not covered or reimbursed by Rule 20A credits and are charged to the $300,000 CIP/General Fund funding source for the project.

Staff Report to City Council Page 4
Acceptance of El Monte Fire Station Undergrounding Construction Project December 9, 2025
Staff recommend that the City Council accept the El Monte Fire Station Utility Undergrounding (Rule 20A) Project as complete and allow the release of the five percent retention to Phoenix Electric Company 35 days following the project acceptance, per the terms of the construction contract. A Notice of Completion will be filed for this capital improvement project upon approval by the City Council, which would provide certain liability protection for the Town by reducing the filing deadline for mechanical liens by contractors and vendors involved in the project.

Once Comcast and AT&T are fully complete with the undergrounding and removal of power poles within the project area, staff will return to Council with the final update and financial summary of the CIP.

ENVIRONMENTAL REVIEW:

This action is a Class 1 categorical exemption per Article 19 (Categorical Exemptions) section 15301(b) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines for private and public owned utilities used to provide electric power or other public utility services. 2024-25 CITY COUNCIL WORK PLAN:

This action was identified on the 2024 City Council Work Plan under “Protect and Maintain Infrastructure” for Undergrounding Utilities – El Monte Rule 20A to finalize design and construction.

FISCAL IMPACT:

Per the terms of the CPUC Rule 20A program, the joint trench and other related undergrounding costs are reimbursed by PG&E through the Town’s Rule 20A credits of $4,656,261 and by Comcast and AT&T through utility relocation funds. The following is a breakdown of the estimated final costs allocated to each utility and the status of reimbursements to the Town:

Project Cost Allocation by Utilities
Phoenix Cost Item PG&E AT&T Comcast Total
Joint Trench Construction $1,613,013 $1,234,933 $976,300 $3,824,246* Construction Contingency $105,878 $77,327 $111,017 $294,222** Subtotal $1,718,891 $1,312,260 $1,087,317 $4,118,468
*Amount on Phoenix Final Invoice for Utilities.
**Amount on Phoenix Final Invoice for Utilities. Not including CCO#5 for $1,021 funded by the Town.

Other Rule 20A Project
Costs PG&E AT&T Comcast Total
Design Fee $84,154 $84,154 $84,154 $252,462
Town's Project
Management $33,333 $33,333 $33,333 $99,999
Construction Management
and Inspection $157,177 $157,177 $157,177 $471,531
Subtotal $274,664 $274,664 $274,664 $823,992

Staff Report to City Council Page 5
Acceptance of El Monte Fire Station Undergrounding Construction Project December 9, 2025
Total Rule 20A CIP Cost $ 1,993,555 $1,586,924 $1,361,981 $4,942,460

Reimbursements PG&E AT&T Comcast Total
Amount Reimbursed by
Utilities To Date $1,918,722 $1,400,522 $ 1,240,274 $4,559,518 Amount Remaining to be
Reimbursed to the Town $74,833 $186,402 $121,707 $382,942 The Town is paying the engineering and construction expenditures from the General Fund upfront and being reimbursed from the Town’s Rule 20A program funds by the three utilities in proportion to their allocated share of the project cost. To date, the Town has received over 90% of the total project expenditures and anticipates receiving the remainder once the Town receives and invoices for Phoenix’s retention payment and the remaining work by AT&T and Comcast is complete.

With the final cost of this project taken into account, an estimate of the remaining balance of the Town’s Rule 20A credits will now be approximately $600,000, according to PG&E. The final balance depends on the actual cost of PG&E’s undergrounding of its overhead facilities, which PG&E is still accounting for.

ATTACHMENTS

1. Resolution Accepting the El Monte Fire Station Utility Undergrounding (Rule 20A) Project

2. Notice of Completion

3. Resolution No. 40-19

4. Summary of Contract Change Orders

RESOLUTION NO. _______

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

ACCEPTING THE EL MONTE FIRE STATION UTILITY UNDERGROUNDING (RULE 20A) PROJECT PERFORMED BY PHOENIX ELECTRIC COMPANY AS COMPLETE; AUTHORIZING THE RELEASE OF FINAL RETENTION TO THE CONTRACTOR; AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF

COMPLETION
WHEREAS, Rule 20A underground program allows cities and counties to utilize Rule 20A work credits to fund utility undergrounding projects at locally identified underground districts; and WHEREAS, the City Council adopted Resolution No. 40-19 on June 20, 2019, approving the formation of an Underground Utility District (UUD) around the El Monte Fire Station; and WHEREAS, the El Monte Fire Station Undergrounding (Rule 20A) Project was added to the Five-Year Capital Budget on June 20, 2020, and Town hired Sanbell (formerly known as Bellecci and Associates) in October 2020 to prepare the undergrounding composite plans and to assist with the coordination with PG&E and other utility companies; and WHEREAS, on April 15, 2024, the Town Council approved the Plans and Specifications for the project, authorized staff to advertise the project for a formal bid, and authorized the City Manager to award a construction contract to the lowest responsible bidder not to exceed $4,200,000, including a contingency fund for potential change orders; and WHEREAS, after a formal bid process for construction of the project, Phoenix Electric Company (Phoenix) was determined to be the lowest responsible bidder, and the construction agreement with Phoenix was executed on June 3, 2024, for $3,868,742.50; and WHEREAS, construction started on June 26, 2024, and the work was completed under the terms of the contract on November 4, 2025; and
WHEREAS, the total project expenditure for the contracted work by Phoenix Electric Company is $4,119,489, which is below $4,200,000, the amount authorized by the Town Council; and WHEREAS, staff recommend that the City Council accept the El Monte Fire Station Undergrounding (Rule 20A) Project performed by Phoenix Electric Company as complete and allow the remittance of the five percent retention to the contractor 35 days following the project acceptance.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills that:

1. The El Monte Fire Station Utility Undergrounding (Rule 20A) Project by Phoenix Electric Company is accepted as complete; and
ITEM 4A Attachment 1

2. Staff is authorized to make the final retention payment concerning the above-described work; and

3. The City Clerk is hereby directed to file the notice of the completion of said project with the County Recorder of the County of Santa Clara, within ten (10) days from the date of this Resolution.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 9th day of December 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

This Document is Recorded for the
Benefit of the Town of Los Altos
Hills and is Exempt from fee per
Government Code Sections 6103 and
27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that Phoenix Electric Company on June 3, 2024, entered into a contract for the El Monte Fire Station Utility Undergrounding (Rule 20A) Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 9th day of December 2025, the work provided to be done under the contract was accepted as fully completed within the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the above-described work was done is as follows:

CONTRACTOR: Phoenix Construction
______________________________
WooJae Kim
Public Works Director/Town Engineer
Town of Los Altos Hills
DATE:

ITEM 4A Attachment 2

RESOLUTION 40-19

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

FOR THE FORMATION OF AN UNDERGROUND UTILITY DISTRICT IN THE

AREA AROUND THE EL MONTE FIRE STATION
WHEREAS, the California Public Utilities Commission (CPUC) has authorized electric and telecommunication utilities to convert overhead utility liri.es and facilities to underground pursuant to Electric Rule 20 and Telecommunication Rule 32; and WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and counties to establish legislation authorizing the creation· of underground utility districts within which existing overhead electric distribution and telecommunication distribution and service facilities will be converted to underground; and
WHEREAS, the Town of Los Altos Hills, has adopted an ordinance, codified as Chapter 3 UNDERGROUND UTILITY DISTRICTS under Title 7 Public Works in the Town of Los Altos Hills Municipal Code, authorizing the City Council to designate areas within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution· of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and WHEREAS, the Town in consultation with the Los Altos Hills County Fire District (Fire District) has determined that the public necessity, health, safety, or welfare requires undergrounding the existing overhead utilities and removal of the utility poles in the area around the El Monte Fire Station would allow the Town to maintain an unobstructed emergency route that would otherwise be blocked if the roadways were blocked by fallen utility poles; and
WHEREAS, the Director of Public Works for the Town of Los Altos Hills has consulted with the affected public utilities and such utilities have agreed that the proposed underground conversion district, designated an Underground Utility District in the area around the El Monte Fire Station and more particularly described in Exhibit A attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC, to wit, That the street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, and That the street or road or right-of-way is considered an arterial street or major collector as defined iii the Governor's Office of Planning and Research General Plan _ Guidelines, and
WHEREAS, each year the Town of Los Altos Hills is notified by PG&E regarding the allocation of work credits for conversion of overhead electric distribution lines and facilities to underground, known as Rule 20A allocations; and
Resolution 40-19 Page I
ITEM 4A Attachment 3

WHEREAS, the Director of Public Works for Town of Los Altos Hills has consulted with PG& E and determined that the City has accumulated Rule 20A work credits and PG& E has agreed that the City may borrow against future credits as part of the funding required for the proposed overhead to underground conversion project; and .

WHEREAS, the Town of Los Altos Hills and the affected utilities have agreed that each utility shall complete the engineering of their respective portion of the Overhead to Underground Utility Conversion Project in the area around the El Monte Fire Station; and WHEREAS, the Town of Los Altos Hills and the affected utilities have agreed that PG& E shall be responsible for preparation of the trench profile and composite drawings and that PG& E shall be designated as " trench lead" to manage trenching, installation of substructures, and pavement restoration and such other work; and
WHEREAS, the City Council of the Town of Los Altos Hills has now received the report from the Director ofPublic Works recommending that the area identified in Exhibit A should. be designated as an underground utility district within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and
WHEREAS, upon the recommendation of the Director of Public Works, the City Council of the Town of Los Altos Hills has determined that the proposed Underground Utility District in the area around the El Monte Fire Station is categorically exempt from environmental review pursuant to the California Environmental Quality Act; and WHEREAS, the Town of Los Altos Hills has notified all affected property owners within the proposed Underground Utility District in the area around the El Monte Fire Station and inviting same to attend a public hearing to discuss formation of the proposed district; and WHEREAS, the City Council of the Town of Los Altos Hills held public hearings at which time the Council did receive and consider the recommendation of the Director of Public Works and did hear any and- all objections or protests that were raised by the owners of property Within the. above described district pertaining to designating this area an underground utility district;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

SECTION 1. The public interest requires the removal of all existing utility poles, excepting those poles supporting streetlights or traffic signals, if applicable, overhead wires and associated overhead structures and installation of underground wires and facilities for supplying electric power, communication, or similar associated services within the areas as shown in Exhibit A, attached hereto, with such area being designated as the Underground Utility District in the area around the El Monte Fire Station; and Resolution 40- 19 Page . 2

SECTION 2. That the utility companies, cable television services and other affected services shall commence work on installation of underground facility installation in Underground Utility District in the area around the El Monte Fire Station and that as each phase ofthe project is complete and ready for conversion from overhead to underground utility facilities, all fronting property owners shall be notified, of the schedule for conversion of utility service lines; and
SECTION 3. The electric utility shall use the underground conversion allocation computed pursuant to decisions of the California Public Utilities Commission for the purpose of providing to each premises requiring it in an Underground Utility District in the area around the El Monte Fire Station a maximum of one hundred feet of individual electric service trenching and conductor ( as well as backfill, paving and conduit, if required) and each other serving utility shall provide service trenching and conductor in accordance with its rules and tariffs on file with the California Public Utilities Commission or as. required by its Franchise Agreement with the Town of Los Altos Hills, and
SECTION 4. The electric utility shall use said underground conversion allowance allocation, up to a maximum amount of $1500 per service entrance excluding permit fees, for the conversion of electric service panels to accept underground service in the Underground Utility District in the area around the El Monte Fire Station, and each property owner shall be financially responsible for any and all costs not covered by the electric utility for the installation and maintenance of the conduit and termination box located on, under or within any structure on the premises served pursuant to Section 7- 3. 09 of the Los Altos Hills Municipal Code; and
SECTION 5. That upon notification as specified in Section 2, all property owners in an Underground Utility District in the area around the E1 Monte Fire Station shall have underground electrical entrance facilities installed and inspected pursuant to the Town of Los Altos Hills Electrical Code and Chapter 3 UNDERGROUND UTILITY DISTRICTS under Title 7 Public Works in the Town of Los Altos Hills Municipal Code; and SECTION 6. That upon completion of the underground distribution system, the electrical utility is authorized to discontinue overhead electric service in the Underground Utility District; and
SECTION 7. That once all services have been converted from overhead to underground, the utility companies, cable television services and other affected services shall remove all poles ( except as specified above) and associated overhead facilities in an Underground Utility District in the area around the El Monte Fire Station, by approximately December 31, 2027.

The above and foregoing Resolution was passed and adopted by the City Council ofthe Town of Los Altos Hills at a regular meeting held on the 20th day of June 2019 by the following vote:

Resolution 40- 19 Page 3

AYES: Spreen, Wu, Corrigan, Tankha, Tyson
NOES: None
ABSTAIN: None
ABSENT: None
BY:
ger Spr en, Mayor
ATTEST:

Deborah Padovan, City Clerk
Resolution 40- 19 Page 4

r
m Z m F 0
c mD
n ; 0n
w
m
mecn0
r O
v
CI)>
1 cn0 z
N
m r
i
N
v
0 Omz
m
zm
r=
O
m
ch
O N O
U
V O
N
A O
Resolution 40- 19
N

A A N W
N'
U T
O

SII O O
p U
U '
a
N
O
U
O
N
T
r
D
Awm
O
j
i
UA
N
O
ANT
N
A
NU
AU
N
A
I T
U I N
U
f
tD
Q o
SNpW_
3 N_ A
U U

N N NO CD
CD
j
U
N O
N C
W
N
y
W
U 4f A o
WT W
r
m Z m F 0
c mD
n ; 0n
w
m
mecn0
r O
v
CI)>
1 cn0 z
N
m r
i
v
0 Omz O
zm
r=
O
m
ch
c
z
r
r
N
Resolution 40- 19 Page 5

Line Status No. Change Order Description Aproved Amount PG&E AT&T Comcast 1 Approved CCO#1 Slurry Sealing Driveways $ 8,484.00 $ 3,299.33 $ 1,885.33 $ 3,299.33 2 Approved CCO#2 Redesign 25310 Elena Rd $ 6,247.18 $ 2,082.39 $ 2,082.39 $ 2,082.39 3 Approved CCO#3 PG&E Vault Changes to FVT $ 29,379.16 $ 29,379.16 $ - $ - 4 Approved CCO#4 Additional Work at Moody & Altamont Intersection $ 15,826.10 $ 5,275.37 $ 5,275.37 $ 5,275.37 5 Approved CCO#5 Tan Color for Retaining Wall System $ 1,020.73 6 Approved CCO#6 Comcast Conduit Changes $ - $ - $ - $ - 7 Approved CCO#8 Hard Rock Excavations $ 5,454.64 $ 1,818.21 $ 1,818.21 $ 1,818.21 8 Approved CCO#9 Railing at 25310 Elena Rd Retaining Wall $ 9,066.79 $ 3,022.26 $ 3,022.26 $ 3,022.26 9 Approved CCO#10 Grading Work around Vault #7 at El Monte Road $ 22,327.99 $ 7,442.66 $ 7,442.66 $ 7,442.66 10 Approved CCO#11 Additional AT&T and Comcast Pull Boxes $ 12,729.29 $ - $ 10,928.29 $ 1,800.60 11 Approved CCO#12 Comcast Pad Credit $ (4,154.27) $ - $ (4,154.27) - $ 12 Approved CCO#13 Crossbore Post CCTV for PG&E $ 16,105.87 $ 16,105.87 $ - $ - 13 Approved CCO#15 Additional Comcast Substructures $ 49,964.37 $ - $ 49,964.37 - $ 14 Approved CCO#16 Tepa Way solar enclosure relocation $ 5,688.85 $ 5,688.85 $ - - 15 Approved CCO#17 Remove and Replace AC Curb $ 10,892.78 $ 3,630.93 $ 3,630.93 $ 3,630.93 16 Approved CCO#18 Type III Microsurfacing $ 107,389.20 $ 35,796.40 $ 35,796.40 $ 35,796.40 17 Approved CCO#19 Additional Work for AT&T and Comcast $ 6,483.33 $ - $ 5,444.67 $ 1,038.66 18 Approved CCO#20 Reconcile Change Order $ (52,159.31) $ - $ - $ - Change Order Amount Subtotal 250,746.70 $ $ 113,541.4 $ 77,326.5 $ 111,016.9 Change order paid by the Town
ITEM 4A Attachment 4

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: RESOLUTION ACCEPTING THE MATADERO CREEK RESTORATION

AND BANK STABILIZATION PROJECT PERFORMED BY B AND D
EXCAVATION AND CONSTRUCTION AS COMPLETE; AUTHORIZING
THE RELEASE OF FINAL RETENTION TO THE CONTRACTOR; AND

DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION FROM: WooJae Kim, Public Works Director
Daniel Liang, Utility Engineering Manager
APPROVED: Cody Einfalt, Acting City Manager
____________________________________________________________________________ RECOMMENDATION: That the City Council approve a resolution (Attachment 1) to:

1. Accept the Matadero Creek Restoration and Bank Stabilization Project performed by B and D Excavation and Construction as complete.

2. Authorize the release of final retention to the contractor.

3. Direct the City Clerk to file a Notice of Completion (Attachment 2).

BACKGROUND:

During winter storms of late 2009 and early 2010, high flows in Matadero Creek eroded a section of the embankment adjacent to the southbound lane of Page Mill Road. The location is approximately one-quarter mile west of Interstate 280, just south of Berry Hill Court and downstream of the Matadero Creek box/bridge culvert crossing. This section of Page Mill Road is located within the California Department of Transportation (Caltrans) right-of-way; however, the Town has maintenance responsibilities due to the “Freeway Maintenance Agreement” executed in 1970. In 2012, a secant pile retaining wall was constructed as an emergency project to prevent undermining of Page Mill Road. This emergency project was referred to as Phase 1 of the Matadero Creek Erosion project in the Town budget documents.

The remaining scope of the Matadero Creek Erosion project entails restoring and improving the creek bed to prevent further erosion and constructing a new retaining wall to widen the roadway by four to five feet within the project site to accommodate potential bike lanes on both sides of Page Mill Road between Berry Hill Court and Baleri Ranch Road.

On May 16, 2024, the City Council adopted Resolution No. 20-24 (Attachment 3) approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; approving the Plans and Specifications for the Matadero Creek Restoration Offsite Mitigation Planting and Fencing Project at Byrne Preserve; authorizing staff to advertise the projects for formal bids; and approving the covenant deed restrictions on two Town parcels, APN 182-32-008 and APN 182-32-021. The off-site mitigation at Byrne Preserve and deed restrictions are ITEM 4B

Staff Report to City Council Page 2
Acceptance of Matadero Creek Restoration and Bank Stabilization Project December 9, 2025
mitigation measures required by the California State Water Resources Control Board (Water Board) for permanent impacts from the project.

On July 2, 2024, the Town received four bids for the Matadero Creek Restoration and Bank Stabilization Project, ranging from $762,523 to $1,032,640. The lowest bid was 21% higher than the Engineer’s Estimate of $632,180. On July 18, 2024, the City Council adopted Resolution No. 43-24 (Attachment 4) rejecting all bids received and directed staff to update and value engineer the project for rebid in Spring 2025.

On October 22, 2024, staff provided an update with a technical memorandum to the City Council on the project. The technical memorandum included findings from staff’s value engineering efforts to improve the eroded section of Matadero Creek and provide a cost-effective solution without constructing a new soldier pile retaining wall. The memorandum indicated that the existing secant pile retaining wall constructed in 2012 was structurally sound to support the roadway, and there was sufficient space between the creek and the roadway to substitute new retaining wall construction with more cost-effective and simpler earthen embankment construction.

On March 20, 2025, the City Council passed Resolution No. 22-25 (Attachment 5) approving the revised Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project without the new retaining wall construction, and authorized staff to advertise the project for a formal bid.

On May 1, 2025, five bids were received and publicly opened. The bids range from $388,000 to $492,899. On May 15, 2025, the City Council awarded the Project to the lowest responsible bidder, B and D Excavation and Construction, and authorized the City Manager to execute a construction agreement not to exceed $388,200, and approved project contingency funds of $77,640.

DISCUSSION:

The Matadero Creek Restoration and Bank Stabilization project includes stabilizing the creek bank by grading and installing riprap along the creek bed to restore the flow channel of the creek downstream of the Matadero Creek box culvert. This project will create a flood plain within the project area to reduce flow velocities within Matadero Creek, control creek bank erosion, and stabilize the channel within the watershed. The project will also remove temporary K-rail barriers and install a new guardrail system alongside Page Mill Road to ensure safe travel for automobile and bicycle traffic. This project will also implement permanent erosion control measures such as erosion control blankets, hydroseeding, and planting of walnut trees and willow cutting trees.

Key dates for construction are as follows:

Date Events
May 20, 2025 Notice of Award issued to the contractor
May 30, 2025 Construction agreement executed
June 10, 2025 Project kick-off meeting with the general contractor and design consultant June 16, 2025 Notice-to-Proceed issued

Staff Report to City Council Page 3
Acceptance of Matadero Creek Restoration and Bank Stabilization Project December 9, 2025
June 17, 2025 Pre-construction meeting with the general contractor, utility companies, project biologist, and design consultant
June 25, 2025 California Department of Fish and Wildlife (CDFW) approved project biologists from Live Oak Associates
June 30, 2025 Construction began
July 16, 2025 Construction end date extended from August 25, 2025, to October 29, 2025, to allow planting to take place on a later date closer to the wet season to increase the survivability of new plants
October 16, 2025 The planting scope completed
October 27, 2025 Construction completed
October 29, 2025 Start date of one-year landscape maintenance The construction project was completed on time and within budget work by B and D Excavation and Construction. The account summary is as follows:

Approved Actual
Construction Contract $ 356,200 $ 356,200
1-year Landscape Maintenance $ 32,000 $ 32,000
Construction Contingency $ 77,640
Total Approved Budget $ 465,840
Contract Change Order (1) $ *(10,000)
Final Contract Expenditure $ 378,200
*Note: The scope for Bid Item No. 10 to “demolish and dispose of existing sackcrete concrete” was reduced once determined that the majority of the sackcrete concrete channel can be preserved.

Bid Item No. 10 was reduced from $15,000 to $5,000. See Attachment 6 for the bid items price schedule.

Staff recommend that the City Council accept the Matadero Creek Restoration and Bank Stabilization Project as complete and allow the release of the five percent retention to B and D Excavation and Construction 35 days following the project acceptance per the terms of the construction contract. A Notice of Completion will be filed for this capital improvement project upon approval by the City Council, which would provide certain liability protection for the Town by reducing the filing deadline for mechanical liens by contractors and vendors involved in the project.

The Water Board, U.S. Army Corps of Engineers, and CDFW require post-construction monitoring reports on the on- and off-site mitigation measures to verify plant establishments and that other performance measures are achieved for the next ten years. The regulatory agencies also require inspection of the rock structures proposed at the on-site location. The reports will be prepared for the monitoring years one through five, seven, and ten. For the next ten fiscal years, capital budgets for the maintenance of planting (up to $15,000 per year) and mitigation monitoring and reporting ($52,510 by ENGEO consultant) would need to be retained for the project.

Staff Report to City Council Page 4
Acceptance of Matadero Creek Restoration and Bank Stabilization Project December 9, 2025
ENVIRONMENTAL REVIEW:

In conformance with CEQA requirements, an initial Study/Mitigated Negative Declaration has been prepared for the project. Copies of the Mitigated Negative Declaration were forwarded to the State Clearinghouse, and a Notice of Intent to adopt a Mitigated Negative Declaration was published in the Town Crier on October 21, 2015. In addition, the Mitigated Negative Declaration was posted on the Town’s website on October 23, 2015. The notice was submitted to the Santa Clara County Clerk’s Office for a 30-day public review period on October 21, 2015. Based on the Initial Study, staff concluded that the proposed project, as mitigated, will not have a significant effect on the environment.
2024-25 CITY COUNCIL WORK PLAN:

This action is identified on the 2024-25 City Council Work Plan under “Protect and Maintain Infrastructure” for the Matadero Creek Erosion Project.

FISCAL IMPACT:

The total project expenditure for the construction contract with B and D Excavation and Construction is $378,200 (including the one-year landscape maintenance period to be paid). This amount is within the Council approved budget of $465,840 for the construction of the Matadero Creek Restoration and Bank Stabilization Project.

The total project cost at the end of the ten-year mitigation monitoring period (FY36) is anticipated to be around $1,540,200 per the fiscal table below, which includes anticipated overhead allocation cost charges to the project:

Approved Funding Source: Budget
Storm Drain Fund $ 1,269,790
CIP/General Fund $ 314,500
Capital Reserve Fund (approved March 20, 2025) $ 200,000 Total $ 1,784,290
Cost Items: Cost
Phase 1 - Design/Construction $ 338,490
Phase 2
ENGEO Design & Construction Support Services $ 381,000
Construction (onsite) - B and D Excavation and Construction $ 378,200 Construction (offsite mitigation) – Confluence Restoration and Town Staff $ 120,000 Sediments in the box culvert and Cattails Removal – Work to be scheduled $ 20,000 Phases 1 & 2 Cost $ 1,237,690
Post-Construction (ten-year period)
ENGEO Mitigation Monitoring/Reporting Services $ 52,510 Mitigation Measures Maintenance (approx. $15,000 per year) $ 150,000 Post-Construction Total Cost $ 202,510

Staff Report to City Council Page 5
Acceptance of Matadero Creek Restoration and Bank Stabilization Project December 9, 2025
Anticipated Town Overhead Allocation Cost $ 100,000
Total Project Cost $ 1,540,200
Project Budget Balance $ 244,090
“Town Overhead Allocation” costs are charged to all capital projects with expenditures to help cover overhead costs for staff and equipment. The amounts of overhead allocation costs to capital projects are based on actual overhead costs distributed between various capital projects and operational programs. For capital projects, the overhead allocation distribution depends on the number and expenditures of projects for a particular fund.

With the acceptance of the B and D Excavation and Construction’s work, the Storm Drain Fund (also referred to as Drainage In-Lieu Fund) of $1,269,790 for the project would be fully expended.

The post-construction costs would be funded from the CIP/General Fund source of the project.

Therefore, the Capital Reserve Fund budget of $200,000 for the project may no longer be needed, and it can be unappropriated at the next budget cycle back to the reserve account.

ATTACHMENTS:

1. Resolution Accepting the Matadero Creek Restoration and Bank Stabilization Project

2. Notice of Completion

3. Resolution No. 20-24

4. Resolution No. 43-24

5. Resolution No. 22-25

6. Bid Items Price Schedule

RESOLUTION __-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

ACCEPTING MATADERO CREEK RESTORATION AND BANK STABILIZATION

PROJECT PERFORMED BY B AND D EXCAVATION AND CONSTRUCTION AS

COMPLETE, AUTHORIZING THE RELEASE OF FINAL RETENTION TO THE

CONTRACTOR, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF

COMPLETION
WHEREAS, on March 20, 2025, the City Council approved the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project and authorized staff to advertise the project for formal bid; and
WHEREAS, on May 15, 2025, the City Council awarded the project to the lowest responsible bidder, B and D Excavation and Construction, authorized the City Manager to execute a construction agreement not to exceed $388,200, and approved project contingency funds of $77,640; and
WHEREAS, a construction agreement was executed on May 30, and the work was fully completed under the terms of the contract on October 27, 2025; and WHEREAS, the total project expenditure for the contracted work by B and D Excavation and Construction is $378,200, including $346,200 in construction and $32,000 in one-year landscape maintenance, which is below the amount authorized by the City Council; and WHEREAS, staff recommend that the City Council accept the Matadero Creek Restoration and Bank Stabilization Project performed by B and D Excavation and Construction as complete and allow the remittance of the five percent retention to the contractor 35 days following the project acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Matadero Creek Restoration and Bank Stabilization Project by B and D Excavation and Construction is accepted as complete; and

2. Staff is authorized to make the final retention payment concerning the above-described work; and

3. The City Clerk is hereby directed to file the notice of the completion of said project with the County Recorder of the County of Santa Clara, within ten (10) days from the date of this Resolution.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 9th day of December 2025 by the following vote:

ITEM 4B Attachment 1

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

This Document is Recorded for the
Benefit of the Town of Los Altos
Hills and is Exempt from fee per
Government Code Sections 6103 and
27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that B and D Excavation and Construction on May 30, 2025, entered into a contract for the Matadero Creek Restoration and Bank Stabilization Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 9th day of December 2025, the work provided to be done under the contract was accepted as fully completed within the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the above-described work was done is as follows:

CONTRACTOR: B and D Excavation and Construction
______________________________
WooJae Kim
Public Works Director
Town of Los Altos Hills
DATE:

ITEM 4B Attachment 2

I, Arika Birdsong-Miller, duly appointed City Clerk for the Town of Los Altos Hills, do hereby certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing is true and correct.

WITNESS my hand and official seal.
___________________________________
Arika Birdsong-Miller, City Clerk
Date: ____________________
Place: Town Hall
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

RESOLUTION 20- 24

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS

HILLS APPROVING THE PLANS AND SPECIFICATIONS FOR THE

MATADERO CREEK RESTORATION AND BANK STABILIZATION
PROJECT; APPROVING THE PLANS AND SPECIFACATIONS FOR THE

MATADERO CREEK RESTORATION OFFSITE MITIGATION PLANTING
AND FENCING PROJECT AT BYRNE PRESERVE; AUTHORIZING STAFF TO ADVERTISE THE PROJECTS FOR FORMAL BIDS; AND APPROVING
COVENENT AND DEED RESTRICTIONS ON TOWN PARCELS APN 182- 32- 008 AND PARCEL APN 182- 32- 021
WHEREAS, the Matadero Creels Erosion Repair has been approved in the Town Capital Budget since FY2013- 14; and
WHEREAS, the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization for the erosion repair work have been completed; and WHEREAS, as required by the Water Board to mitigate permanent impacts from the Matadero Creek erosion repair, proposed mitigation measures include On -Site Creation, Offsite Enhancement, and Offsite Preservation; and
WHEREAS, the Offsite Preservation measure includes preserving 0. 88 -acre of open space parcels and associated riparian habitat 816 linear feet along Matadero Creek; and WHEREAS, the Offsite Preservation measure requires covenant and deed restrictions on two parcels, APN 182- 32- 008 and APN 182- 32- 021, along the Matadero Creels riparian corridor, which are zoned Open Space Reserve; and
WHEREAS, the Offsite Enhancement mitigation includes enhancing 848 linear feet of a tributary area to Moody Creek by installing riparian plantings at Byrne Preserve; and WHEREAS, the Plans and Specifications for the Matadero Creels Restoration Offsite Mitigation Planting and Fencing at Byrne Preserve have been completed; and WHEREAS, staff recommends that the City Council approve the Plans and Specifications for both the Matadero Creek Restoration and Bank Stabilization Project and the Matadero Creels Restoration Offsite Mitigation Planting and authorize staff to advertise the projects for formal bids; and
WHEREAS, staff recommends that the City Council approve the deed restrictions to Town parcels, APN 182- 32- 008 and APN 182- 32- 021 for County recordation; and WHEREAS, with a request for Council award of the Matadero Creels Restoration and Bank Stabilization Project in July 2024, staff would also request Council to approve the first amendment to ENGEO' s consultant services agreement to include construction management services for an additional fee of approximately $ 230, 000.

Resolution 20- 24
ITEM 4B Attachment 3

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. Approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; and

2. Approving the Plans and Specifications for the Matadero Creek Restoration Offsite Mitigation Planting and Fencing Project at Byrne Preserve; and

3. Authorizing staff to advertise both projects for bids; and

4. Approving covenant and deed restrictions on Town parcels APN 182- 32- 008, and APN 182- 32- 021.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 161h day of May 2024 by the following vote:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST:
4ri Birdsong -Miller, Ci,4 Clerk
BY:

Stan k_' M yor
Resolution 20- 24

RECORDING REQUESTED BY

TOWN OF LOS ALTOS HILLS
WHEN RECORDED MAIL COPY TO:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk
And
Eileen White, Executive Officer
Attn: Brian Wines; Reg. Meas. ID No. 40084,
CIWQS Place ID No. 815154
Regional Water Quality Control Board
San Francisco Bay Region
1515 Clay Street, suite 1400
Oakland, CA 94612

SPA CEABOVE THIS LINE FOR RECORDERS USE

COVENANT AND DEED RESTRICTION
APN 182- 32- 008
Los Altos Hills, CA 94022
Dated:

Peter Pirnejad, City Manager
Town of Los Altos Hills
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of
County of
On before me, a Notary Public, personally
appeared , who
proved to me on the basis of satisfactory evidence to be the person( s) whose name( s) is/ are subscribed to the within instrument and acknowledged to me that he/ she/ they executed the same in his/ her/ their authorized capacity( les), and that by his/ her/their signature( s) on the instrument the person( s), or the entity upon behalf of which the person( s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature:

Name:

Typed or Printed)
Release
Seal)

COVENANT AND DEED RESTRICTION
This Covenant and Deed Restriction is made and executed on this day of 2024, by the APPLICANT which is the Owner of fee title of certain real property located within the Town of Los Altos Hills, County of Santa Clara County, State of California, Assessor' s Parcel Number 182- 32- 008 ( hereafter, the " Burdened Property"), and more particularly described and illustrated in Exhibit " A", which is attached hereto and incorporated by reference herein as set forth in full.

A. APPLICANT applied to the Regional Water Quality Control Board for the San Francisco Bay Region (" Board") for a water quality certification under Section 401 of the Clean Water Act and coverage under State Water Resources Control Board Order No. 2003 - 0017 - DWQ, " General Waste Discharge Requirements for Dredge and Fill Discharges That Have Received State Water Quality Certification" to authorize the APPLICANT to place fill in waters of the United States and the State of California in connection with a project to construct storm water management infrastructure on the Burdened Property. Impacts to waters of the U. S. and waters of the State of California are authorized by the CWA Section 401 Certification and coverage under Board Order No. 2003- 0017.

B. On February 9, 2023, the Board' s Executive Officer issued a water quality certification for the APPLICANT' s proposed discharges to waters of the United States and the State. The Certification is attached hereto as Exhibit B. Special Conditions 1 through 15 ( hereafter the " Special Conditions") in the Certification set forth conditions of approval concerning the proposed fill.

C. The Board' s Executive Officer found that, but for the Special Conditions, the proposed discharge into waters of the United States and State of California could not be found consistent with applicable law and that a water quality certification could therefore not be issued.

D. The Special Conditions among other things, require that the APPICANT shall submit to the Executive Officer a deed restriction executed and recorded by the APPLICANT prior to the time that the APPLICANT discharges any part of its planned discharge to waters of the United States. That deed restriction shall require that property which is that Protected Area within APN 182- 32- 008 be preserved in perpetuity consistent with the Revised Matedero Creek Restoration and Stabilization Project Mitigation and Monitoring Plan, Los Altos Hills, Santa Clara County, California ( MMP) ( Johnson Marigot, January 2023) ( which is attached as Exhibit C), and that use of the Protected Area be limited as set forth in the Special Conditions.

E. The Applicant elected to execute and record the deed restriction required in the Special Conditions, so as to enable the APPLICANT to undertake the actions authorized by the water quality certification issued by the Board.

NOW, THEREFORE, in consideration of the water quality certification issued by the Executive Officer, the undersigned APPLICANT for itself and for its heirs, assigns, and successors -in -interest, hereby irrevocably covenant with the Board that the protective provisions, covenants and restrictions (" Restrictions") set forth in this Deed Restriction shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes, covenants, conditions and restrictions on the use and enjoyment of the

Protected Area of the Burdened Property that are hereby attached to the deed to the Burdened Property as fully effective components thereof.

ARTICLE I

DEFINITIONS

1. 1 Board. " Board" shall mean the Regional Water Quality Control Board for the San Francisco Bay Region and shall include its successor agencies, if any.

1. 2 Occupants. " Occupants" shall mean the APPLICANT and those persons entitled by ownership, leasehold, or other legal relationship to the right to use and/ or occupy all or any portion of the Protected Area of the Burdened Property.

1. 3 Owner or Owners. " Owner" or " Owners" shall mean the APPLICANT and/ or its successors in interest, who hold title to all or any portion of the Protected Area of the Burdened Property.

ARTICLE II

GENERAL PROVISIONS

2. 1 Provisions to Run with the Land. This Covenant and Deed Restriction set forth Restrictions upon and subject to which every portion of the Protected Area of the Burdened Property shall be improved, held, used, occupied, leased, sold, hypothecated, encumbered and/ or conveyed. Each and all of the Restrictions shall run with the land, and pass with each and every portion of the Protected Area of the Burdened Property, and shall apply to, inure to the benefit of, and bind the respective successors in interest thereof, for the benefit of the Board and all other Owners and Occupants. Each and all of the Restrictions are enforceable by the Board.

2. 2 Concurrence of Owners and Lessees Presumed. All purchasers, lessees, or possessors of any portion of the Protected Area of the Burdened Property shall be presumed by their purchase, leasing, or possession of such Protected Area of the Burdened Property to be in accord with the foregoing and to agree for and among themselves, their heirs, successors, and assignees, and the agents, employees, and lessees of such owners, heirs, successors, and assignees, that the Restrictions as herein established must be adhered to for the benefit of the Board and the Owners and Occupants of the Protected Area of the Burdened Property and that the interest of the Owners and Occupants of the Protected Area of the Burdened Property shall be subject to the Restrictions contained herein.

2. 3 Incorporation into Deeds and Leases. The APPLICANT desires and covenants that the Restrictions and Conditions shall be incorporated in and attached to each and all deeds and leases of any portion of the Protected Area of the Burdened Property Recordation of this Covenant shall be deemed binding on all successors, assigns, and lessees, regardless of whether a copy of this Covenant and Agreement has been attached to or incorporated into any given deed or lease.

2. 4 The APPLICANT agrees that the Board, and/or any persons acting pursuant to Board orders, shall upon providing reasonable notice to the APPLICANT, have reasonable access to the Protected Area of the Burdened Property for the purposes of inspection, surveillance, maintenance, or monitoring, as provided for in Division 7 of the Water Code.

2. 5 No Owner or Occupant of the Protected Area of the Burdened Property shall act in any manner that would be inconsistent with the Restrictions.

2. 6 Enforcement. The Board shall have the right, to enforce each and every provision herein. The covenant shall be enforceable by remedy of injunctive relief in addition to any other remedy in law or equity. Failure of an Owner or Occupant to comply with any provision of this Covenant shall be grounds for the Board, by reason of this Covenant, to have the authority to require that the Owner modify or remove any improvements constructed in violation of this Covenant and restore the Protected Area of the Burdened Property as described in the MMP and the Special Conditions.

In the event that the Applicant its heirs, assigns or successors in interest shall fail to abide by any of the covenants hereunder, they hereby agree to pay all reasonable costs and expenses incurred by the Board in securing performance of such obligation, including reasonable attorney' s fees and costs In the event of a breach, any forbearance on the part of any party to this covenant to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding any subsequent breach.

2. 7 Notice in Agreements. After the date of recordation hereof, all Owners and Occupants shall execute a written instrument which shall accompany all purchase agreements or leases relating to the property. Any such instrument shall contain the following statement:

The land described herein is subject to a deed restriction dated as of May 16, 2024, and recorded on
I, 2024, in the Official
Records of Santa Clara County, California, as Document No. , which Covenant and Restriction imposes certain covenants, conditions, and restrictions on usage of a portion of the property described herein.

ARTICLE III

RESTRICTIONS

3. 1 This Covenant and Deed Restriction prohibits uses incompatible with the preservation of Matadero creek and its riparian corridor for aquatic resource values within Protected Areas as presented in the Revised Matadero Creek Restoration and Stabilization Project Mitigation and Monitoring Plan, Los Altos Hills, Santa Clara County ( Johnson and Marigot Consulting, January 2023) ( Attached hereto as Exhibit C)

3. 2 Unless allowed pursuant to Sections 3. 3 or 4. 2 below or unless allowed in the MMP or future revisions thereof that have been approved in advance in writing by the Board or its Executive Officer, the following activities are prohibited within the Protected Areas:

a) Unseasonal watering, use of fertilizers, pesticides, biocides, herbicides or other agricultural chemicals, that may adversely affect_ the purpose of this Deed Restriction;
b) Depositing or allowing the uncontained accumulation of trash, ashes, garbage, waste, or any similar other material;
c) Removing, destroying, or cutting of native trees, native shrubs, or other native vegetation, except as required for the prevention or treatment of disease, abatement of weeds or invasive plants, fire protection and implementation of the MMP. ( However, no removal of living native shrubs or trees is allowed in the riparian zone for any reason)
d) Introduction of non- native, exotic, or invasive species; e) Use of vehicles off designated roadways unless necessary to implement the MMP or for emergency fire management or personal safety;
f) Paving or otherwise covering of the Protected Area with concrete, asphalt, or any other impervious paving material;
g) Filling, dumping, excavating, draining, dredging, mining, drilling; h) Removing or exploring for or extraction of minerals, loam, sands, gravel or other material on or below the surface,
i) Altering the surface or general topography, including building of roads, or construction of temporary or permanent structures, except as necessary for maintenance or restoration of the improvements authorized by the certification described above in Paragraph B and included as Exhibit B,

3. 3 Notwithstanding the foregoing restrictions, the following activities may occur in the Protected Areas:
a) Engaging in uses and activities necessary or appropriate to implement the MMP. b) ( c) Control of entry upon the Protected Property, including, without limitation, the installation and maintenance of signs or fences that do not impede the movement of wildlife.

ARTICLE IV

VARIANCE AND TERMINATION

4. 1 This covenant and the provisions thereof are irrevocable and nonmodifiable and shall continue in effect in perpetuity unless modified or terminated as provided herein.

4. 2 Any Owner, or with the Owner' s consent, any Occupant of the Protected Area of the Burdened property or a portion thereof may apply to the Board for a written variance from the provisions of this Covenant. The Board, in its sole discretion, may approve the variance if the Board finds that the requested variance would not impact the size, condition, or functions of the mitigation features required by the 401 certification and protected by this Covenant.

4. 3 Any Owner or with the Owner' s consent, any Occupant of the Protected Area of the Burdened property or a portion thereof may apply to the Board for a termination of the provisions of this Covenant as they apply to all or any portion of the Protected Area of the Burdened Property. Termination of the provisions of this Covenant requires the provision of alternate mitigation of equivalent size, condition, and functions. The Board will not approve the termination of the provisions of this Covenant until such alternate mitigation has been established, including the implementation of any necessary construction and planting, as well as a minimum of

five years of post -establishment monitoring and maintenance, and a deed restriction or conservation easement has been recorded for the alternate mitigation site.

ARTICLE IV

MISCELLANEOUS

5. 1 No Dedication Intended. Nothing set forth herein shall be construed to be a gift or dedication, or offer of a gift or dedication, of the Protected Area of the Burdened Property or any portion thereof to the general public.

5. 2 Notices. Whenever any person gives or serves any notice, demand, or other communication with respect to this Covenant, each such notice, demand, or other communication shall be in writing and shall be deemed effective ( 1) when delivered, if personally delivered to the person being served or official of a government agency being served, or ( 2) three ( 3) business days after deposit in the mail if mailed by United States mail, postage paid certified, return receipt requested:

Mr. Daniel Liang
Utility Engineering Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
With a copy to:

Eileen White, Executive Officer
Attn: Brian Wines; Reg. Meas. ID No.

Regional Water Quality Control Board
San Francisco Bay Region
1515 Clay Street, Suite 1400
Oakland, California 94612
40084, CIWQS Place ID No. 815154

5. 3 Partial Invalidity. If any portion of this Covenant is determined to be invalid for any reason, the remaining portion shall remain in full force and effect.

5. 4 Article Headings. Headings at the beginning of each numbered article of this Covenant are solely for the convenience of the parties and are not a part of the Covenant.

5. 5 Recordation. This instrument shall be executed by the APPLICANT and by the Executive Officer of the Board. This instrument shall be recorded by the APPLICANT in Santa Clara County within ten ( 10) days of the date of execution.

5. 6 References. All references to Code sections include successor provisions.

5. 7 Construction. Any general rule of construction to the contrary notwithstanding, this instrument shall be liberally construed in favor of the Covenant to affect the purpose of this instrument and the policy and purpose of the Water Code. If any provision of this instrument is found to be ambiguous, an interpretation consistent with the purpose of this instrument that would render the provision valid shall be favored over any interpretation that would render it invalid.

IN WITNESS WHEREOF, the parties execute this Covenant as of the date set forth above.

Covenantor: APPLICANT
By:

Title: Peter Pirneiad, City Manager
Date:

Covenantor: Town of Los Altos Hills
By: _
Title:

Date:

Stanley Mok, Mayor

STATE OF CALIFORNIA)

COUNTY OF )
On , 2024 before me, the undersigned a Notary Public in and for said state, personally appeared [ 1, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument.

WITNESS my hand and official seal.

Notary Public in and for said
County and State

Agency: State of California
Regional Water Quality Control Board
San Francisco Bay Region
Title: _ Executive Officer
Date:

STATE OF CALIFORNIA)

COUNTY OF )
On , 20 before me, the undersigned a Notary Public in and for said state, personally appeared Eillen M White, personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument.

WITNESS my hand and official seal.

Notary Public in and for said
County and State

EXHIBIT A
Exhibit of Entire Parcel and Original Legal Description of Entire Parcel, Including Portions of the Page Mill Right -of -Way Subsequently Removed from Parcel

oe 7

TOWN PARCEL TO

BE PRESERVED IN

DEED RESTRICTION

0. 14 ACRES,
176 LF OF CREEK,
APN 182- 32- 008
1 .

I ,
1 EXPLANATION
ALL LOCATIONS ARE APPROXIMATE A 0 200 MATADER0 CREEK ALIGNMENT

FEET CENTER LINE
IN

LF LINEAR FEET
BASE MAP SOURCE. GOGGLE EARTH MAPPING SERVICE
llll AOWAV DEED RESTRICTED PARCELS PROJECT NO.: 11359. 000. 000 FIGURE NO.

L—r A
MATADERO CREEK SCALE: AS SHOWN
Expect Excellence— LOS ALTOS HILLS, CALIFORNIA DRAWN BY: LL I CHECKED BY: RHB

ORIGINAL FIGURE PRINTED IN COLOR

KOK
D. 4r,
fH ala Q
Der ! 3 ai PM ` H
OFFICIAL REC. ORCO

SANTA CLARA COUNTY
GEORGE E. FOWL.EB
D r E D RECORDER
LAURENCE LMSM and MER BuMoiS DAM OW, his wife, hereby grant to VP
the TC%wN of IfJ6 AIftY6 HILLS, a municipal corporation, without warranty, express or implied, that certain real property situated in the Tuan of Teas Altos Hills, County of Santa Clara, State of California, described as follows:

All of that portion of the real property
conveyed by MUM KILL SCHROIS, and HANNES
SCHROLT„ her husband, to LAtktlyKE D RSM
by deed dated June 17, 1457 and recorded
June 20, 1957 at page 527 of Book 3825,
Santa Clara County official Records, lyirsl
east of the center line of PAGE b= ROAD.

Dated:; Q t - I. iL . _.« . 1969.
v/
laurenome Dawson
I a
Ruth Burrows Vesman
STATE OF CAISkYJFaI< 7IA )
ss.

COLWIY OF }
0n - g-, 111 r 1969, before me the undersigned, a Notary VubM4 inand s ^ tate, personally appeared IAA = I. DA and WM BMMIS LIATPSM, kifcum to me to be the persons whose raw, are subscribed to the Within iZmtt'Amleat and acknowledged that they ameuted the same. 9IMUM my hand and official seal. -
VDIMMARGARET PULIC` CAMANU REED' a c • a
ply ASD OOONIY OF Notaly/ a1 ant Or Baid N
SAN rRAIRMob
my aAlOn Expire% MY 57, WL
WIS IS TO C'EtiliIY that the interest in real property canveyed by the dead dated June 27 , 1969 from LA WMM DAW9W and MM BMW0,0 r his wife, toaT TWN coil IDS ALTOS HITSS, a rtr**4aipat i- carporatim, is har4W accepted by the undersigned officer on behalf of the City Counail of the Trow of Less Altos Hills pursuant to authority conferred by resolution #C62 -of said City council adopted on June 19 1961+ and the Thai of Ios Altos Hills ocnsents to recprdahion eY its duly authariz z offic".

Dated: September 30 , 19$ 9
D'' y city, -clerk
I

VRoPosCD 1vAlt '7, L.a0 6 F ; I-Aac(
To. Crry nF rM -: SOWN o. • 05 l-),-us
e:
y RISK 3, . - e sri.ti
WSW r1i l
it /(
t r
I
L? far: .+o.•,. r°' a ., . .
tiofi r< rt ry
r U
h,, , O S P A c
AQsy fl RRtTARO u
1:

S.
moo„ t f.. •-y C: r: h ( 1 ::. .
y l ..
f-•+ t.vk i 55
t. _•' GTn •, S"'.". 21. -' a•• ,. .,. ._ _ - .

L
a.- x.. FF..-' lR+,iT. 51 -'•

1 fit 25
i j + u '' ' e5
i'
Cf cif ' t r t- Y - .'.'• , ..
t
j
y,y, •
l i (%
91 p, pY d y, y }.• yq ypygp
t' Fy fkyi
i i ,''
T`
i7G•lLiE. E1I1 t-it; 1 L` ++' ISO• Au
7 FLV '•:'
3 yy.
s
y/ tom. yyy. y SATxty t f}p j 1 1, f'} s1 _ j ti F9 dr 1, Y t ' faftWai fib n't t[ YOlaveii1 IIAWSbN t $ r& #a the of t3wir , ieOrib real
i;, pft$ P$ n bU$ ` 3n ' of ti,e a A1bos Hills# Oaunty' 0 16h Ani
e in0fig & n f&t ir±' thn Westerl ' a3lja of tha
9R Cyy, t ' a A la , 4
nn 51'.' 00; eget •
F ..• i .. p l':7: s. tZ li ti h . t nt ®,' t g ;
W: a aha $ he: wo' 0t6rl: line ar Page' Mill' .
d " O: cI3•'rt'f'at+. a": '" hub at.. hg inter.sbat an
3ie tion-tl x t3tre, r hx astx daft Itb' do said point s"; begirsning X rc be9ng iri .tho co" er lute ® t 'h. aro whish is tributary to: NEata€48 f C1C r# k 8nd . the f oiit#3aete ly,00rn8s':.t P the trtrt ar Sr18 dardt ried by Pnly ' fel'te Unii' ied Sdhaal^ Di triab ' if SRnta ¢ l ra: dwArrtyibyan a bt§ax<ee of: Candpmna t16 roe de , 3.h th@ Btrgerityr tl.ourt of the 3 tra or .... t7aliforni 3n end for =the Daunt ar 8,6q • Gare-:' on• ' ..

Pebrua'x*,y' 7tkt 1957 ir1 that aertain•.s otleti:.ertibXed,' Pr 7a:

Alt'v;' Uhir3ed suYitat3l 1JistPlcst at' Banta,. 0cemt
Plait:, irrj vs.•. i eud S'v}irsl%y•, et. r l. eren gnt;" ee 3 1 a : o@rtiried;• c'opy ar } hich•. Deoree ytaei ttecor. ad :
web waa , 3, ' i9S7 in•Hoak 3.731 v:: Off'd4iaa Reagrds : et paga: 99.. Santa 01Yar: ( smunt r. ieaortds;'' th®nae ; le'avin•:' : i P$ ge. ptil : Rtaad and ritnbilt3:°.&long thd, Sautherly; baur)dary S i yr fd' at3f'. dnd; aandemned by•'-aa. d• Pala k]. ta •.Uni,f ad• B'ahovl .eistriat the •ia 1 yang .aaurseo aria distiancea: , .. .. " 00},!: o ` 6n;: r0at) ther es,: fl $ t7' t? r idQ
feet; t b'664 S. ; 67® 00 W. GZ. oQ' i`eet thenal N 89°'. 00 p
y/ y : t?fi C @t: thenad' -;
xv',: r' i: LXp ••
p/. U6iF74• feet '' th nafa.. f. 6yio VH± • 140 3,_
Y. ' 44 oo H. 78. Uc 460 andl then N... Sfi 3t7i '. ld= 58fi; 47'" eet' to' gn i:'an. piie"I; thenad ] tsvfnS : the boundary*.:ar `said tract csf :] tand'' aondsmns d b= aaid: Palo: Wlto IInifiacl 5asnal •.. :.:

I}iet'riut; Sr:•• 8'•: 7':'.. 4' . vt.-: 544'. 54_',t' eat ,•to an ix an'' p3E? t. thsriao B._ 13°' . 46 335 : W • . 7 53. 75 ® at ta`
idn
iron: P. Pel',.
ton iron ppipe:; 3a'.. ' }
i : ;
y':, u s te'^ 3; ttn.': C a . t' i': e eet • vrh-soh-. --- ,• Y: letad9tr: 0Yteek:` thenco fo71'aing the center 13'rte ataead aauxtae, s and:' diatanae4, a.•. 7
c+
6 fe tlbGn i. cin..pipai thence N.: fi6° •46":" B:
k 65' 49.'. B.. 217: 02
7; 4 Feed a< an irsn pips t efro ' ii.
j
Oat, to':an iran, pipe;;: tt onv,eTeat.: td.
an' i*tQrl { pipe, rotw . rr}tioh an . i ron :'pipe at , station. : M:. 4. arx .,'.. •' the` line•rdixidip Raniahas al tlort'v 2+iadera and:;I+a'=pu'risei,ma t" ti tbepoe.
2 H : 723#4 teat' to an irLFr ' Ripe f tiencs S,. .
1 g °. Otg0 reet:, tc?•: p iroti. pipet,' thrrr3
pE j'r Eirid Ah* 04 9.
ax+0 sing . Pa e' li:ll I$Ob;fi-•]. 47 fast ta: eii ix`nn ; .._ tfte: 19 aatarlY bundctx ax i ,at ref!tain 7.32 adr trs ti' o :.<; rind catm ieydd by ; bane H.•: S ainex°t'an end' AeaxfSg: Mt td., bit Deed =datcd: ebri arr: 27, 1945 snot
1 ice, - XT.. ii . Y:'R•• _ _ ` Y ,-•
r
t
1 s`; { ' z' S.' Jf+a.-'..".-. 5,! f ' S ,. F•Fs. •'+'.=",' x . r, i ••s }....• e•. _ __ i. y' 4:• , ate: .: i ',, :• t+l}• .. Y:..,- j....• i.',' +,:,, v"i?a' w.; S•. t'• ' t , jFy. F.- _ t• :' .• a• ^ rte. _ • ti• • r+.::::r k'i. '. 3.i '3'+` :. i:
ax- . , v 2.. > ti-. • ::' i i • i' f y •! . ivr : -%'- • ,:: •! • ": %' [ _ t
r+•.:
f,..-;•'.' ',. u5:li .rr •' Y..
y •• j ,,iy. yyt ?y'. .,'"•+'''='',': '. l,'t:+'V:. ' 1' •,, k +,' rf ' 1• yf'' ' f% r.= : FJ'•.. Xp3.'.- s;' l•' r ' Fi: ' r"'•`r".` tf" - ' vrA 1 .{.' '' trt`,: 1 ' '' t` , fit r w:,:?;• k ':,,( .- r...''t`- r, Via, y ,w . st`.,- P=:. p '' t' yr,` .. . p.. + .
is ,
a....€:.: w_'`:_'`_ c- 3":; h;2? i?rj .,,' f' $.'- a- r., ".. a •r+' t:': r.-` ;'? F,-Pd . .. • s' .' t_+. fv. i' ''-.'. i.2ar... i: t •. f+, . -? =' . _ _ , '

rioauriled, Max}. i. g45n. acr 1249 c f; f oJa`- Recoidca. , at' page 25 ,,. Sante Clara, ;Cfsruri y. Re ox da; thenoe r len v;:: , ";•% ci , j] the has eke tract'-d,fland.the,
i ~. fol Wjng :.abq e'es. anti- d. atanaeai ` W. 13° 15s. Is., 172. 39 - .

I o. stat 1on. 3: 5 • in st.jd=bounddryj thence. Ni. 22°.®5'.

W_, 9 :• a foot' to Fte."tinr j5. 54 -in said, J) oundecry3 . t}io?'ds " I1. d6* 0'° E.• 6* 76: feet'.to 3tAti.oh B. 55 ' or ' said bouhdavjj thenoe . N, . 23,'...` 5! Vit: 116016 ' riot .to the interseatian' p,:
he • 19ne1 i vidind Ranohaa' 1&1 06rte_ Midera'. and' La P6vlbelisa.

Qa oepoloh. vr3th.' tiie' o;en er brie u : Matixd reek;.—' thence aclntinuing a ong.:theankar y baundax*y oi':•aaid' 732..eaie:. tx+ao • t? : labA ' and . alocj the denier a: ihe of.'14ates eraMCre. olc 76q 43- Y., . 57.* 14' e- t# t} aiac: e' fit. 1] 8.
f1.'feetg. th anos, N; 4" 91. 11. w... 5i. 4 se #: and tlzerice 62t ' W. , 75!; GO' t t.j;; thenae_.ie4VID the Ea
bouiadaixy: pt`: said- 732 "acre' t'ra'et,- N'.:: 56 . ` p3s : C3'-: kt;,;- Orosa7 rig Yaffe Mi7al Naad, 7. 58 -feet .:tc the pai.nt of.. b ginnin ; :. •:
be n&* - p' poitI6n;. or. hancTao. V1' (} arta` Madera and: a.' portian ..::.. of, Ldt • 1 as - shown an. that fl xta Ii .Map `'entitled,. ' Map. ha -t• -part=of. the tanahc. lex iss ma: den ap 3. on .pai^— titione i #'or. uarcar3vne$; W:' Matthewa; It. V: : Budge acid T.. k. ; 3i shop;".. which Map eves e37eQ' f.Az' record' inthe. :
off7.ce. sxS' the Heaarder•'' of aha County of Santa ( il11 _. 4ata caf Gal3ftirs ia, on puna: 21,: 1 77 3n i3m' `, '. e.

Kaps at.; page 21;. end , contai. ni.n 22. 6288' aai sof .land, more' or •1085; as.. surVsyad" by Laurence.' d:' Br3ati,' Civ3] . nxneer, Redwgod i: 7ty, Cal3Fornie,' and hoWp an' the I~iap t:F aeaavd of 8urve; ..thpVdof filed t in .dice aff' ce : oF .the eagrdev of `Santo. alaiA • Caaanty,
abrtcar i : cl, 19; 17,' An Book 7P' df Maps, at . pagei 21.

C>ri"i`xNti } t . E Fi M:. that .portion= thereof cdnvey aci by Maud Sahrvll', a1ac:.: knovrri as Maud: H111phrrall, i o Cla>' e } io by peed dated ! ru teat' 26,.- 1946 and recorded .• '' ' opta aber ...- 4 s" i3 ali
r
pale X73 -- Santa CUVO,,Count±y'• Reaordg, and•'being desoribeci A stxi off` tan - havi r ianifa i width. of. 2Q fdot
And lYing'.XQ feat on eeoh: sldA op tjo=cantgO line .thorea. .-_' described a.s.. fall i s :

BegSnliing..at ,a. pUini, an theaafirsrly:• Zcaunctry or:: ; certain .732 •act*a'' traat. of. land..c®{cve'yed. by.'Jar)e,, inai ton and + leorge: kt. ' Hoteln . tp klausi ; Schral7., a1MA cnavrn' as h} avd 3£ 1 - o} xRe11, ae.d d6l-ed' Veb i?ary-A . 1 ? F.S,` and r corded erah. 9, ] in sio} C 7242 of Oi2adial Reorda=._at' pae.•2a5' aanta1ara Ce unty kaco ' d a,
distant t iereon.: N 22 C tf,;. rl. l£i: feet. i'ram Staiari,..: - - - 1i, 53 s so, dea# gnated; in the .iies riptibri' or- i.. 7 i,rd. f''land; , tnsiice s:. Cad .. pc7 . 31.: 531'3' -" ea' o.entsi lipo aF : the Fags > i11 Road, • aiid' bejri; parf?ar? :. of" i,cai. 1, ark lalc.=.eiawni- "designated A.:i c7:. c]_ llnaa:tad upeti . '- the clerta3p is `: acif tlss ,-.;c Sep:- showing htkt paxt off._•: xtze iaraaht, . Pur st ivia. C,onoaP6iOn: partitipn9d.: for -Jiiiann'. Lrf.onee , Midge and T. > 3. IdishdP, 11 . and
Mala-: pcat;; i'i}ed_focapt? in. -:the.. Q7'_ioa_of alae Ti. cordrzr Of , "tba Oouupnry,ttt,
y• -a
aht a t le ra, l at
d
f do ii`ac ? 3 a un
apt ; fi Y asP ?} 7

1'' '• '" ` Y 4: •M--. •.. d: n`•+\.

ICit •' V41'• l f. .. vi,9 "•:.Y': •.. ' rj : i
r. e t fi' [ tM6"' SR rI3it:.
4 Yf+! .•. t' ' d ' lii3400ii$ O bhp ^i8$@L* P bgt°$BiJE! • t A `
i 4
ee' er b & n4 rutiniti
1 r= hi da; : fahe 'tha3 `hive e.,® s
Y
l . -
VG'w.. •:': 4o.:• tits. end •. YXQ — .
adedtit.... ro delve BY
ABU. not is ariee'!
y" eraii ' ... ' aftn' te o4tst ie ion; af Qdl atruotiori a:
did devlbtaiti Qr. ae'• d ari or: ot s ` 4er' eaq eontttruat esembfit, p itee 'shall at. d.
th@' r Q:.:i aad orivewsY:

Pori : l*so::.bAii s ea e'ararit`,'}' The t xaot:
y . ppj. yq. g' aid"' 8emant' shed:'•Ue-' aterteined': byZ4 rantora':
me -'within i neteen`'( i9).,
ee`' vr: d vet Id men 3i+a f :fie.: ootir t a© e . sp'' gncr°d Vow ,' lA or tte the Souther
y
rou hi arile to
v9y , d te.:0rantee h ret tl e'r;
t: and xtunriiri •. E .• P
erase
aai sutithelClY.:,,tir i d x tlrantee shah , aye. $ . p$ snnenant. fe8t' -
roA' nt not• limited .'®'. tio: tir.', andAXrat axaesdin d vr' drivdway! frvm; 6aid' aaceaa o
r.':
eao' egri raa.
rant': diad to aid', auEher3.. bordz at': a location t 4 a : 7'. •'•
y w• ui`__'

1., .
i r3 d1 rtf<a
a ' Ql ln @1" 3
9 Ua t
ove ` d "noxi. y th
Tollar it5 x+arirlaticitrs i1:.1. nd•tlraates::.
w. i'
C3 e'sisoi' Ta ct Vis
e o a
Y e _
vlmrtiy. - -
ua
r:
a:• af°dfngpQ':: or' eit ed•by::tkie. d, y., -..
010
u eruieors.'' i S . h : taer`d ? c ,
Y:.— a—_ .. 1.-v-'... w•.-.+;_' mP,;• a.:_..: me.-•... nr. _ — T.br +e•_,. im. w':.. w, . f _
r
r . i
I•
I
r<
AlINY,
i
sS ;; b e 6y. j..:"!' ny iSM1. i+ ' :%' - Fa. 1. . 1 • i. " . Y'. Y ' : 1 ''...

Y.+< x. i' vtx`. s' •, td , fir
qq
b r -
r.. Y:`x'" l; p,! ••': • . iti>>r.• u » 1 1. ." 11- Y j : .::'- . Cp$ : ..` i' '• t' j L
i , j Y: '
YK •yam k - ' ," s.S, j4 : A{ k...+r4.- r f '
w' ."
iS, i,i._ Q-') i _ i .'•. ., .
7+
1• l , . trl'_ ..rv_ >it~±1'_ S:•4 •" 4;c•.._ a..:'.^': n «..,. i: _.. i'. 7 ...'.. .,... _ .. . r .- - -. a - •

4 . T• 1'. r- , J
Vit. . " y «{
am f
h'
t'
t'
l y+y, gyp}
pi. . fii'} '+ Y' ..\
I /
ti•.
l,f: -i- ix' rifi R"":. R1+J`:'; 1. a„ x')i +, i 1 +. •. tL' . A' i+:!a ` il '• F '`
xt
n! A.• t
h,#{•?':si ty tty •':.; y • p.. 4. , j, g. •,, t .'
y it { 2' ' z'•' : i:
1 . i l: dx r4" tel Y,' w,'' ,,}. y]y. ••
yy qqt,. 3`y::. r W!{'-, y,.: . t;..
t . ,: yp * •
sy l"1 3r y4 -, u µ. . ^ t.. J
a . •.,,,, 3.,., y'
j-. .
r
r;' •,i5y : i I ,;• ;' §I . •d. • l'• yl 3y t5i S ;+
Soribed jjo ' VII.. Y. Y •+
96hr t;*
1 - writto 41-
1-
Ar 1 Y l : It•
1 I,,Y. lr,: MSE.!' ..

W,•`' _ _-
J. J
IY.
h r - '•' ti{Ib
f v': o > exp
ran
i4- +- - x• tom' a;
F:=::1. l.
dd' e. :,.. I,, : N. J.

J4
t
1 0. J
4 .....:... ....
t A
N.
t x
t
rE.
azar
u
rte
x
2 r- :. 4. ,4' zh =i+c.- a;-_ N• 8'', y:,
ixt , s# .. w:.`' x „ i' ,'y, T s 7 . g; `•' :'• .
i 3'' sp .'-
Saz, F.
v".

I a.. 'F? s! •>••'.. .. i:,. :: :^` 4F f• '
r ft . - *+'
f..-
h. . T:• "'.. ' . v'• v. ld ' • `
lY
t;
t '. f .+?: • l
k :

T ... ^; h .,. z
i-'•" T4
ftlm
ar
34 a: t<<>_....... x:.. r us^i' 3-, : f'.•sRT1:_:. s.- .. '`: it i.. ..e<• . rfi s... F`:! _ Ya'+'±}• i?. • I _... , 9 ".•'- _. ...:... ...... ao C3tY! 3r': t.. ,- ).' l .: • 9 vZ%.. • i4i"-.. rFis7` ::: [:' r' ` • r f,.'
j azr +. y -• s+,. - L t tkt3. d, ff • Y_ x -
t 'a3.- wJl..

EXHIBIT B

TEXT OF CERTIFICATION

C ALIPQMMIA
Water Boards

GAVIN NEWSOM
rou+.MNRn
a

YANA GARCIA
srcRo- -,
ENVIRONMENTAL. PRUtECtlON
CLEAN WATER ACT SECTION 401 WATER QUALITY CERTIFICATION

AND ORDER
for the
Matadero Creek Bank Stabilization at Page Mill Road Project; Town of Los Altos Hills, Santa Clara County
Sent via electronic mail. No hard copy to follow
Effective Date:

RM:

Place ID:

WDID #:

Corps File No:

February 9, 2023
400884
815145
2 CW400884
2015- 00190S
Permittee: Town of Los AltosHills
26379 Fremont Road
Los Altos Hills, CA 94022
Attn: Woojae Kim, Public Works Director
Phone: ( 650) 947- 2516
Email: wkim . losaltoshills. ca. gov
Water Board Brian Wines
Staff: 1515 Clay Street, Suite 1400
Oakland, CA 94612
Phone: ( 510) 622- 2516
Email: Brian. wines@waterboards. ca. gov
JAYttc BAUPY, Gl+Ain I En.r_ca Wtntr-., EXEC1,1111iC ate€ IGEN 1616 Clay St., Sulto 1400, Oakland, CA 94012 1 svww. watottroardo. ce. govlaanfranciocattay

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
Table of Contents
Certification and Order Coverage................................................................................ 1

1. Project............................................................................................................... 1

1. 1 Site Description................................................................................................... 1

1. 2 Construction Details............................................................................................ 2

2. Impacts to Waters of the State........................................................................ 2

2. 1 Fill and Discharge ....................... :..................................................................... ... 2

2. 2 Beneficial Uses................................................................................................... 2

3. Mitigation.......................................................................................................... 2

4. California EcoAtlas.......................................................................................... 8

5. Environmental Quality Act (CEQA) Compliance............................................8

6. Conditions......................................................................................................... 9

6. 1 Regulatory Compliance and Work Windows....................................................... 9

6. 2 General Construction......................................................................................... 10

6. 3 Pre -Construction Reporting and Other Requirements........................................ 12

6.4 Active Construction and Post -Construction Reporting Requirements................. 13

6. 5 Mitigation Requirements.................................................................................... 14

6. 6 Administrative and General Compliance............................................................ 16

6. 7 Standard Conditions.......................................................................................... 18

6. 8 Annual Fees....................................................................................................... 18 I

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
Certification and Order Coverage
This Clean Water Act ( CWA) section 401 Water Quality Certification ( Certification) and Order (Order) is issued to the Town of Los Altos Hills ( Permittee).

Pursuant to CWA Section 404, the Permittee requested authorization to fill and discharge to waters of the U. S. from the U. S. Army Corps of Engineers (Corps), Regulatory Branch, pursuant to Nationwide Permit ( NWP) 13 ( Bank Stabilization) ( Corps File No. 2015- 00190S),
The Permittee applied to the San Francisco Bay Regional Water Quality Control Board Water Board) requesting Certification verifying that the Matadero Creek Bank Stabilization at Page Mill Road Project ( Project) does not violate State water quality standards. The Water Board received the Project application on May 7, 2015. An incomplete application letter was provided to the Permittee on May 18, 2015.

The following sections are derived from the application materials received on May 7, 2015, the Permittee' s partial response to the incomplete application letter on October 6, 2021, and supplemental information received through January 21, 2023 (Application).

1. Project
The Project purpose is to stabilize an incising reach of Matadero Creek ( Creek) and to stabilize an eroding bank in the incising reach that threatens the stability of Page Mill Road as it crosses the Creek.

1. 1 Site Description
The Permittee will implement the Project on a reach of the Creek on the northwest side of Page Mill Road in the Town of Los Altos Hills, Santa Clara County ( Lat. 37. 38567; Long. - 122. 16491) ( Att. A, Fig. 1). This reach of the Creek traverses a residential neighborhood, with single-family homes to the northwest and Page Mill Road to the southeast. The Project site is immediately downstream of a concrete box culvert that carries the Creek under Page Mill Road and is owned in fee title by the California Department of Transportation ( Caltrans). The Permittee maintains the property under an agreement with Caltrans.

The Creek is an intermittent stream in the Adobe Creek -watershed ( Hydrologic Unit Code ( HUC) 12: 180500041001). Downstream of Page Mill Road, the Creek has a relatively steep gradient and the Creek channel is incising in response to hydromodification in the watershed. Downstream of the culvert, a three-foot headcut and a scour pool are located at the transition of from an existing sackcrete culvert apron to the downstream soft bottom channel.

Plant communities at the Project site include mixed riparian woodland, dominated by arroyo willow (Salix lasiolepis) and Northern California black walnut (Juglans hindsii).

The understory is dominated by non- native annual grasses and other native and nonnative species, including fringed willowherb ( Epilobium ciliatum), Himalayan blackberry

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
Rubus armeniacus), California blackberry (Rubus ursinus), snowberry Symphoricarpos albus), and poison oak ( Toxicodendron diversilobum).

1. 2 Construction Details
The Project will stabilize the Creek at Page Mill Road by replacing a failing, sackcrete apron with a new rock riprap chute. At the downstream exit of the box culvert under Page Mill Road, a soldier pile wall will be constructed to stabilize the fill cell that supports the road ( Aft. A, Figs. 2a -2d). During construction, the site will be dewatered using upstream and downstream cofferdams.

2. Impacts to Waters of the State
The Water Board independently reviewed the Project record to analyze impacts to water quality and the environment and designated beneficial uses within the Project' s watershed.

2. 1 Fill and Discharge
The Project will result in direct impacts to waters of the State from the placement of fill in waters of the State. Project implementation will permanently impact of 0.07 acre of the Creek, extending over 93 linear feet (Aft. A, Figs. 2a -2c). Permanent impacts include the placement of 166 cubic yards of rock riprap over 1, 284 square feet ( 0. 029 acres), extending over 93 linear feet of the Creek, and constructing a soldier pile wall with a footprint of 50 square feet ( 0. 0011 acre). Seventy square feet ( 0, 0016 acres), extending over 15 linear feet of the area to be lined with rock riprap is currently composed of sackcrete that will be removed from the channel. Dewatering and construction staging will temporarily impact an additional 27 linear feet of the creek channel, with a surface area of 1, 307 square feet (Aft. A, Fig. 2b). Permanent and temporary impacts to the Creek and mitigation measures for those impacts are summarized in Table 1 in Section 3, below. In addition to impacts to waters of the State, seven Northern California black walnut trees and six willows will be removed during Project construction.

2. 2 Beneficial Uses
The San Francisco Bay Basin Water Quality Control Plan ( Basin Plan) defines the beneficial uses of waters of the State. The Project will impact Matadero Creek.

Matadero Creek has existing beneficial uses of [[cold freshwater habitat, fish migration, preservation of rare and endangered species, fish spawning; warm freshwater habitat; wildlife habitat; contact water recreation; and non -contact water recreation.

3. Mitigation
Mitigation for the Project's permanent and temporary impacts to the Creek is described in the Mitigation and Monitoring Plan, Matadero Creek Restoration and Bank Stabilization Project, Los Altos Hills, Santa Clara County, California ( MMP) ( Johnson Marigot Consulting, LLC, January 2023).

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
A combination of onsite and offsite compensatory mitigation will be provided for the Project's permanent impacts to Matadero Creek. Onsite mitigation will be provided by constructing a 190 -square -foot ( 0. 0044 acre) floodplain, extending along 35 linear feet of Creek bank (Att. A, Fig. 2a), revegetating disturbed surfaces, and planting mitigation trees (Att. A, Fig. 2c). Offsite mitigation will be provided at two locations: 1) preservation of 0. 88 acre, extending along 816 linear feet, of the riparian corridor of the Creek (Att.

A., Fig. 3) with a deed restriction; and 2) the enhancement of 1. 96 acres of riparian habitat, extending along 848 linear feet of a tributary to Moody Creek (Att. A, Fig. 4).

Table 1. Project Impacts and Mitigation Measures
Impacts Linear Feet Acres
Tem ora Im acts > 27 0:03
Mitigation by On -Site Revegetation ` 27 0. 03
Permanent I.rn'
actsh `}
93 0:07
Mitigation by On -Site Enhancement' 35 0. 004
Mitigation by Off -Site Preservation 816 0. 88
Mitigation by Off -Site Enhancement. 848 1. 96
Onsite Enhancement
Onsite mitigation includes the construction of a 190 -square -foot ( 0. 004 acre) floodplain along 35 linear feet of Matadero Creek (Att. A, Fig. 2a). During Project construction, the northern bank of the Creek will be laid back and a 35 -foot -long by 5 -foot -wide floodplain will be graded into the bank slope at the two- year water surface elevation. A native seed mix will be applied to the created floodplain and the 0.03 acre of temporarily disturbed surfaces. The seed mix will include a variety of native fortis and graminoids that are common in riparian areas. Depending upon availability at the time of construction, the seed mix may include beardless wild rye ( Elymus triticoides), tall flatsedge ( Cyperus eragrostis), mugwort ( Artemisia douglasiana), and meadow barley ( Hordeum brachyantherum).

On- site revegetation will include planting of 43 willow stakes ( Salix spp.) and 16 Northern California black walnut ( Juglans hindsii) as 1 - gallon container stock along the disturbed banks of the Creek (Att. A, Fig. 2c). Willow stakes will be salvaged from existing willow stands. Plants will be installed immediately prior to the rainy season, within the same year as the Project' s impacts to waters of the State.

Offsite Enhancement
Offsite mitigation includes the enhancement of 848 linear feet of a tributary to Moody Creek by installing riparian plantings over 1. 96 acres of the riparian corridor. The offsite riparian enhancement area is located along an ephemeral tributary to Moody Creek that runs through the Byrne Reserve (Att. A, Fig. 4). The tributary to Moody Creek is a seasonal drainage located at the top of the local watershed. The watershed consists of approximately 24.6 acres, including 22. 8 acres of park open space and 1. 8 acres of

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
impervious surfaces ( roadway and parking lot). Two trails cross the mitigation reach of the tributary in culverts that are currently, largely blocked by sediment.

The Byrne Reserve is owned by the Permittee and deed restricted through The Nature Conservancy. The deed includes a clause that requires the property to be held in trust for park and open space purposes and only allows uses of the property that are consistent with these purposes. The Byrne Reserve is located between the upper extent of Altamont Road to the north and east and Moody Creek to the south and west. The Byrne Reserve consists of open space with public trails and horse grazing and is surrounded by low-density residential development. The offsite enhancement area consists primarily of annual grassland and coyote brush scrub. The annual grassland community is largely composed of non- native annual grass species and native and nonnative forbs, including various bromes ( Bromus sp.), barley ( Hordeum sp.), oats ( Avena sp.), hayfield tarweed ( Hemitonia congesta), and black mustard ( Brassica nigra).

Coyote brush ( Baccharis pilularis) is concentrated in patches along the tributary channel. The lower portion of the tributary channel contains patches of willows ( Salix sp.) and saltmarsh baccharis ( Baccharis glutinosa).

The offsite riparian. enhancement includes planting willow stakes and native container stock and installing a horse exclusion fence around the plantings to protect them for the duration of the monitoring period. Twenty willow poles and 180 native upland plants will be installed along the creek corridor. The planting palette will consist of native California plant species collected onsite or from local sources in Santa Clara County. A list of potential plant species to be installed in the enhancement area is provided in Table 2.

These species were selected based on existing soils, hydrology, and vegetation, in addition to an assessment of the local watershed and California native vegetation` known from the vicinity of the site. The final planting palette will be based upon the availability of container stock. Field -fitting will be used to ensure appropriate numbers and placement of plantings. The upper half of the tributary is unlikely to support willows or other plant species with higher water requirements ( e. g., rushes, mugwort), so these species will be concentrated in the lower half of the tributary.

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
Table 1. Offsite Riparian Enhancement Planting Palette
Eleocharis macrostach,
Juncus nhaeocenhalus
Elymus triticoides
Asclepias fascicularis
Helenium puberulum
Ranunculus californicus
Sanicula crassicaulis
Oemleria cerasiformis
Scrophularia californica
Symphoricarpos albus var.
laevigatus
Rosa gymnocarpa
Solanum umbelliferum
Heteromeles arbutifolia
Cercocarpus betuloides
Sisyrinchium bellum
Achillea m llefolium
Symphyotrichum chilense
Solidago velutina ssp.
californica
Juncus xiphioides
Artemisia douglasiana
Rosa californica
Ribes aureum
Aesculus californica
Sambucus nigra ssp. caerulea
Ribes californicum
Malacothamnus fasciculatus
Melica californica
Salix sp.

Quercus lobata
Rubus ursinus
Baccharis pilule
Spikerush
Rush, Brown -headed
Wild Rye, Creeping
Milkweed, California
Sneezeweed
Buttercup
Pacific Sanicula
Osoberry
Bee Plant, California Fi
Snowberry
Rose, Wood
Blue Witch
Toyon
Mountain Mahogany
Blue- eyed Grass
Yarrow, Common
Aster, California
Goldenrod, California
Rush, Iris -leaved
Mugwort
Rose, California Wild
Golden Current
Buckeye, California
Elderberry, Blue
Gooseberry, Canyon, or Hillside
Chaparral Mallow
Grass, California Melic
Willow
Coast live oak
Valley oak
California blackberry
Coyote brush
Offsite Preservation
Offsite mitigation includes the preservation of 0. 88 acre of the riparian corridor of the Creek, extending over 816 linear feet of the Creek. The offsite preservation area is located along a reach of the Creek about 400 feet upstream of the Project site. The preservation area consists of Assessor Parcel Numbers 182- 32- 021 and 182- 32- 008 Att. A, Fig. 3). The offsite preservation mitigation site will be preserved in perpetuity through a deed restriction ( Att. B). Atascadero Creek converges with the Creek in the

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
middle of the preservation area. A double box culvert under Baled Ranch Road bisects one of the parcels at the northern end of the preservation area. This reach of the Creek is bordered by Page Mill Road to the west and a residential development to the east. An earthen trail runs between the residential development and the Creek.

The plant community is typical of valley foothill riparian habitat. The overstory is dominated by willows ( Salix sp.), California black walnut, coast live oak (Quercus agrifolia), valley oak (Quercus lobata), and California buckeye (Aesculus californica).

The understory is dominated by non- native annual grasses and other native and nonnative species such as blue elderberry ( Sambucus nigra), Himalayan blackberry ( Rubus armeniacus), California blackberry ( Rubus ursinus), snowberry ( Symphoricarpos albus), mugwort (Artemisia douglasiana), and poison oak ( Toxicodendron diversilobum).

Upstream of Page Mill Road, the Creek has a relatively shallow gradient and has not experienced the incision that has occurred downstream of Page Mill Road. It is likely that the Page Mill Road culvert and Baled Ranch Road culvert serve as grade control for this reach of the Creek.

Performance Standards
Performance standards include percent survival of plantings, percent cover of planted vegetation, maximum acceptable percent cover by invasive species, and indicators of geomorphic stability at the Project site and the offsite tributary to Moody Creek.

Performance standards are presented in Tables 3 and 4. Performance standards are not necessary for the offsite preservation area since no work will be performed at this location.

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Table 3. Onsite Performance Standards
Place ID 815145
WDID# 2 CW400884
RM 444904
Table 4. Offsite Enhancement Performance Standards
Target
Performance Year 10
Standard Year 1 Year 3 Year 5 Year 8 Success
Criteria
Minimum percent
survival of planted 80% 80% 80% 80% 80%
shrubs and trees
Minimum percent of
pre -Project absolute 40% 50% 60% 70% 80%
cover in tree stratum
Maximum absolute
10% 10% 10% 10% 10%
cover invasive s eciesi
10% 10% 10% 10% 10%
New or worsening
evidence of erosion
e. g., headcuts,
None None None None None
knickpoints, and/ or
None None None None None
erosional gullies and
rillin .

Table 4. Offsite Enhancement Performance Standards
1 Invasive plant species assigned a " high" ranking by the California Invasive Plant Council ( Cal - IPC).

Target
Performance Year 10
Standard Year 1 Year 3 Year 5 Year 8 Success
Criteria
Minimum percent
survival of planted 70% 70% 70% 70% 70%
shrubs and trees
Minimum absolute
cover of woody 15% 20% 30% 40% 50%
vegetation ( vines,
shrubs, trees
Maximum absolute
10% 10% 10% 10% 10%
cover invasive species
New or worsening
evidence of erosion
e. g., headcuts,
None None None None None
knickpoints, and/ or
erosional gullies and
rillin
1 Invasive plant species assigned a " high" ranking by the California Invasive Plant Council ( Cal - IPC).

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
If at any point during the initial 10=years of monitoring, performance criteria are not attained, potential causes of the non -attainment will be assessed, and remedial actions will be proposed in the monitoring report prepared for the year in which the non - attainment occurred. Remedial actions may include re -plantings of shrubs and trees and an extension of the monitoring period. If the channel is not geomorphically stable, remedial actions may include, but are not limited to, adjustment of rock riprap, installation of rock weirs, or additional plantings of deeply rooted vegetation. After proposed remedial actions are approved by the Water Board' s Executive Officer, remedial actions will be implemented in the first dry season after receiving approval for physical modifications and in the first rainy season after receiving approval for supplemental vegetation plantings.

4. California EcoAtlas
Regional, state, and national studies have determined that tracking of mitigation and restoration projects must be improved to better assess the performance of these projects, following monitoring periods that last several years. To effectively carry out the State' s Wetlands Conservation Policy of no net loss to wetlands, the State needs to closely track both losses and successes of mitigation and restoration projects affecting wetlands and other waters of the State. The Water Board must also track project performance in Bay Area creeks subject to routine repair and maintenance activities, such as recurring instabilities. Therefore, we adopted the digital interactive mapping tool called EcoAtlas.2 EcoAtlas is a web -based tool that integrates maps, project plans, site conditions, restoration efforts, and other elements on a project -by -project basis based on data inputs. Accordingly, we require the Permittee to upload their Project information to EcoAtlas with the Project Tracker tool at https:// ptrack. ecoatias. org. The California Wetlands Monitoring Workgroup developed EcoAtlas and maintains detailed instructions for Project Tracker on its website at https: Hptrack. ecoatlas. or / nstructions.

5. Environmental Quality Act (CEQA) Compliance
The California Environmental Quality Act (CEQA) requires all discretionary projects approved by public agencies to be reviewed in compliance with CEQA. Acting as the CEQA lead agency, the Permittee prepared the Initial Study / Mitigated Negative Declaration for the Matadero Creek Restoration and Bank Stabilization Project ( MND) State Clearinghouse No. 2015102051), which reviewed the potential environmental impacts associated with the Project. The Permittee filed a Notice of Determination for the MND with the Santa Clara County Clerk on February 2, 2017. The Water Board, as a responsible agency under CEQA, has reviewed the Project' s mitigation measures in the CEQA documents prepared by the City and has determined that the Project's impacts to waters of the State have been appropriately evaluated and that compliance with the CEQA mitigation measures and the mitigation activities described in the body of 2 Source: California Wetlands Monitoring Workgroup ( CWMW), 2019. EcoAtlas. Accessed May 14, 2019. httos://www.ecoatlas. org. The California Wetland Monitoring Workgroup ( CWMW) provides technical oversight on the development of content and functionality of EcoAtlas. As a member of CWMW, San Francisco Estuary Institute provides day- to- day support and management of EcoAtlas, and can be contacted by email at ptrackadmin@sfei. org.

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
this Certification will mitigate the Project' s impacts to waters of the State to a less than significant level.

6. Conditions
I, Eileen White, Executive Officer, do hereby issue this Order certifying that any discharge from the proposed Project will comply with the applicable provisions of sections 301 ( Effluent Limitations), 302 ( Water Quality Related Effluent Limitations), 303 Water Quality Standards and Implementation Plans), 306 ( National Standards of Performance), and 307 ( Toxic and Pretreatment Effluent Standards) of the Clean Water Act, and with other applicable requirements of State law. This discharge is also regulated under State Water Resources Control Board Order No. 2003-0017- DWQ, General Waste Discharge Requirements for Dredge and Fill Discharges That Have Received State Water Quality Certification," which requires compliance with all conditions of this Order, including the following:

6. 1 Regulatory Compliance and Work Windows

1. Design Conformance. The Project shall be constructed in conformance with the Project description provided in the Application, the body of this Certification, and Att. A to this Certification. Any changes to designs provided in the Application must be submitted to the Water Board and receive Executive Officer approval before the changes may be implemented;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions and to ensure that the proposed work and final restoration work has been conducted in accordance with the permit and all applicable conditions.

California Water Code ( CWC) Section 13264).

2. Corps Compliance. The Permittee shall adhere to the conditions of the NWPs issued by the Corps ( Corps File No. 2015- 00190S);

3. CDFW Compliance. The Permittee shall adhere to the conditions of the Lake and Streambed Alteration Agreement issued by the California Department of Fish and Wildlife ( CDFW) ( EPIMS No. 2015- 00190S); Rationale: Condition 2 and 3 are required pursuant to California Code of Regulations CCR) Title 23, section 3856( e), which requires that copies be provided to the Water Boards of "any final and signed federal, state, and local licenses, permits, and agreements ( or copies of the draft documents, if not finalized) that will be required for any construction, operation, maintenance, or other actions associated with the activity."

4. Work Window. Construction in waters of the State is restricted to the April 15 to October 31 dry season. The work window may be extended in increments of no more than five days with the approval of the Water Board. Requests for an extension must be accompanied by a weather

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
forecast that predicts no chance of precipitation in the following five days.

Extensions may be granted to complete work in progress. No work may start after October 31;

5. Worker Educational Awareness Program. Prior to Project commencement, a Worker Environmental Awareness Program ( WEAP) shall be implemented to educate all construction personnel of the area' s environmental concerns and conditions, including special -status and listed species, site contamination prevention, and other relevant environmental concerns and appropriate work practices, including spill prevention, emergency response measures, protection of special -status resources, and proper implementation of best management practices ( BMPs), to all construction and maintenance personnel. Any new workers who arrive after construction has started shall be trained under the WEAP within two days of starting work at the Project site;

6. Precigitation and Construction Plannin_g. Precipitation forecasts shall be considered when planning construction activities. The Permittee shall monitor the 72 -hour forecast from the National Weather Service at https:// www.weather.gov. When there is a forecast of more than 40% chance of rain, or at the onset of unanticipated precipitation, the Permittee shall remove all equipment from the shoreline area and shall implement erosion and sediment control measures ( see Condition 6), and all Project activities shall cease, and can resume once precipitation has stopped for a 12 -hour period, and there is not a 40% chance of rain in the next 72 hours; Rationale: Conditions 4, 5, and 6 are necessary to ensure avoidance and minimization of impacts to waters of the State and associated Beneficial Uses from construction activities ( CWC Section 13369(b)( 1)( B) and (C); Water Quality Control Plan for the San Francisco Bay Basin ( Basin Plan) Section 4. 19).

6. 2 General Construction

7. Discharge Prohibition. No unauthorized construction - related materials or wastes ( e. g., debris, soil, silt, excessive bark, rubbish, creosote - treated wood, raw cement/ concrete or washings thereof, asphalt, paint or other coating material, oil or other petroleum products, or any other substances which could be Hazardous to aquatic life) shall be allowed to enter into or be placed where they may be washed by rainfall or runoff into waters of the State. When construction is completed, any excess material shall be removed from the work area and any areas adjacent to the work area where such material may be discharged to waters of the State. The Permittee shall implement the following requirements;
a. Prior to the start of the rainy season, the Applicant shall ensure that disturbed areas of waters of the State and disturbed areas that drain to waters of the State are protected with correctly -installed and -

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
maintained erosion control measures ( e. g., jute, straw, coconut fiber erosion control fabric, coir logs, etc.), and/ or revegetated with propagules (seeds, cuttings, divisions) of locally collected native plants. Erosion control textiles that include plastic monofilament netting are prohibited from use at the Project Site or at the Mitigation Site; b. Where areas of bare soil are exposed during the rainy season, appropriate erosion and sediment control measures shall be used where sediment and/ or earthen fill threaten to enter waters of the State, consistent with the requirements. Sediment control structures shall be monitored for effectiveness and shall be repaired or replaced as needed. Buildup of soil behind silt fences shall be removed promptly and any breaches or undermined areas repaired at once;

8. Lguipment Cleaning and Maintenance. Prior to use, all equipment must be cleaned to remove external oil, grease, dirt, or mud. Wash sites must be located in upland locations so that wash water does not flow into waters of the State. Project personnel shall remove mud, snails, algae, and other debris from mets, traps, boots, vehicle tires, and all other surfaces;

9. Equipment Maintenance Prohibition. No fueling, cleaning, or maintenance of vehicles or equipment shall take place within waters of the State, or within any areas where an accidental discharge to waters of the State may occur; and construction materials and heavy equipment must be stored outside of the active flow of the creek or other waters of the State;

10. Impacts to Beneficial Uses. All work performed within waters of the State shall be completed in a manner that minimizes impacts to beneficial uses and habitat; measures shall be employed to minimize disturbances along waters of the State that will adversely impact the water quality of waters of the State. Disturbance or removal of vegetation shall not exceed the minimum necessary to complete the Project;
Rationale: Conditions 7 through 10 are necessary to ensure avoidance and minimization of impacts to waters of the State from construction activities ( CWC section 13376 et seq.), These conditions are also necessary to minimize adverse impacts to water quality from construction activities to the maximum extent practicable ( State Board Resolution No. 68- 16; 40 CFR Part 131. 12 ( a)( 1); CWC section 13369; Basin Plan Section 2. 1. 14), to ensure that Project implementation does not impact water quality in ways that impair the designated beneficial uses of waters of the State (Basin Plan Chs. 3 and 4), to ensure minimization of impacts to waters of the State, and to ensure successful restoration of all temporary impacts authorized (State Board Resolution No. 68- 16, 40 CFR Part 131. 12 ( a)( 1); CWC sections 13264 and 13369; Basin Plan Chs, 3 and 4).

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904

6.3 Pre -Construction Reporting and Other Requirements

11. EcoAtlas. The Permittee shall input' Project information to EcoAtlas within 14 days from the date of this Order. The Project information shall be added to the Project Tracker tool in EcoAtlas online at https:Hptrack. ecoatias. org. Instructions for adding information to EcoAtlas are available at https: Hptrack. ecoatias. org/ instructions, or by contacting the San Francisco Estuary Institute by email at ptrackadmin@sfei. org, or the Water Board case manager listed on the cover page of this Order. The Executive Officer may grant an extension to the 14 -day deadline if the Permittee submits a_request in writing to the Water Board case manager listed on the cover page of this Order. The extension request may be submitted via electronic mail. If any changes to the project occur pursuant to Condition 19, the Permittee shall revise EcoAtlas information for the Project, accordingly. In cases when EcoAtlas must be revised, the Permittee shall meet the same schedule and notification requirements required for the initial EcoAtlas information;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions ( CWC section 13267).

12. Commencement of Construction. The Permittee shall submit a Start of Construction Report at least seven days prior to start of initial ground disturbance activities. The Report shall reference
SOC 400884 Matadero Creek Bank Stabilization and shall be sent via email to RB2-401 [email protected], or by mail to the attention of 401 Certifications Reports ( see address on the letterhead); Rationale: This condition is necessary to assist in scheduling compliance inspections to ensure compliance with the permit and applicable conditions ( CWC section 13267).

13. Photo -Documentation Points. Prior to the start of construction, the Permittee shall establish a minimum of four permanent photodocumentation points at the Project site and sixteen photo - documentation points at the offsite enhancement area. Permanent photo -documentation points shall be located to document the onsite constructed floodplain bench and rock chute in Matadero Creek, eroding portions of the offsite tributary to Moody Creek, and the progress of vegetation plantings at both sites. Photo -documentation point coordinates and direction of view shall be recorded to ensure photographs will be taken from the same location during each monitoring visit. Photographs shall be taken from the permanent stations prior to project implementation, following implementation, and during each subsequent monitoring visit. The Permittee shall prepare site maps with the photo -documentation points clearly marked. Pre -construction and post -construction photographs from each of the required photo -documentation points shall be submitted, along

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
with the as -built reports for the onsite and offsite mitigation projects (See Condition 14);
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions and to ensure that the proposed work and restoration work has been conducted. in accordance with the permit and all applicable conditions ( CWC section 13267).

6. 4 Active Construction and Post -Construction Reporting Requirements

14. As -Built Report Not later .than 60 days after completing Project activities that impact waters of the State, the Permittee shall submit an as -built report to the Water Board. The report shall include a description of the areas of actual disturbance during Project construction and the photographs and map specified in Condition 13. The as -built report shall include the 100 percent construction plans, marked with the contractor' s field notes, that clearly depict any deviations from the design sheets that were made during construction. The as -built report shall provide a written explanation of the need for any deviations from the approved Project plans. As -Built Reports shall be submitted via email to RB2- 401 Repo [email protected], or by mail to the attention of 401 Certifications Reports ( see address on the letterhead) and reference As - Built 400884 Matadero Creek Bank Stabilization in the subject line when sent electronically or in the cover letter for hard copy submissions; Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions and to ensure that the proposed work and restoration work has been conducted in accordance with the permit and all applicable conditions ( CWC section 13267).

15. Proiect Construction Completion Report. No later than 30 days after completing Project construction activities, the Permittee shall submit, acceptable to the Executive Officer, a Notice of Project Construction Completion. The Notice shall include the date Project construction activities ( defined as construction of both the Project and any compensatory mitigation) were completed and reference
NOC_ 400884_ Matadero Creek Bank Stabilization. The Notice shall be sent via email to RB2-401 Repo rts& waterboards. ca. gov, or by mail to the attention of 401 Certifications Reports ( see address on the letterhead); Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions and to ensure that the proposed work and restoration work has been conducted in accordance with the permit and all applicable conditions ( CWC section 13267).

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904

6. 5 Mitigation Requirements

16. 1mi2lementation and Documentation of Mitigation. io•The Permittee shall implement the mitigation measures described in the Mitigation and Monitoring Plan, Matadero Creek Restoration and Bank Stabilization Project, Los Altos Hills, Santa Clara County, California ( MMP) ( Johnson Marigot Consulting, LLC, January 2023), including construction of the onsite mitigation floodplain, vegetation of disturbed onsite soils, planting of onsite mitigation trees, vegetation of the offsite riparian enhancement site, and installing a horse exclusion fence around the offsite riparian enhancement. Mitigation measures shall be implemented no later than one year after the first Project impacts to waters of the State.

Documentation of the completion of the required mitigation measures shall be included in the Project' s As -Built Report ( See Condition 14), including pre and post -construction photographs from the photo -documentation points required in Condition 13. Survival of grasses and shrubs shall be monitored for at least five years. Monitoring of channel stability and riparian tree survival shall continue for at least 10 years. Monitoring shall continue until the Year 10 success criteria in Tables 4 and 5 in the body of this Certification ( MMP Tables 4 and 5) are attained for the onsite and offsite mitigation measures. Success of the mitigation program shall be determined by the Executive Officer;

17. Monitoring Vegetation at Mitigation Sites. Monitoring of seeded vegetation percent cover, invasive vegetation3 percent cover, percent cover by trees, and vegetation survival shall be implemented as described in MMP Section 10. 1. Vegetation at the onsite and offsite mitigation sites shall be maintained as described in MMP Section 8. Only plants that have survived for two years without irrigation may be used to demonstrate compliance with the Year 10 vegetation success criteria. If Year 10 success criteria are not achieved, dead plants must be replaced in kind, unless the Permittee demonstrates that the site is not conducive to survival of a plant species, in which case alternate native wetland or riparian plant species may be used, upon obtaining the approval of the Executive Officer. Replacement plantings must be made within one year of survival rates failing to meet the specified performance criteria.

Replacement shrubs and forbs shall be monitored for five years from the date of replanting, and replacement trees shall be monitored for 10 years from the date of replanting. Replacementplants are subject to the same performance criterion as the initial plantings;

18. Monitoring Channel Stability at Mitigation Sites Monitoring reports for the onsite and offsite mitigation sites shall include an evaluation of channel geomorphology that includes an assessment of the stability of the 3 Invasive plant species assigned a " high" ranking by the California Invasive Plant Council ( Cal -IPC).

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
channel banks, an assessment of any scour visible on the channel banks, an assessment of the channel thalwegs for any signs of head cuts or knickpoints, and an assessment of any accumulation of sediment in the channels. At the Project site, the constructed rock riprap chute and the constructed floodplain shall also be assessed for stability. The stability of the Project sites shall be assessed as described in MMP Section 10. 3. If erosion is observed, erosion control actions shall be taken as necessary, such as stabilizing bare ground with sterile straw mulch, reseeding, planting with deep rooted vegetation, adjustment of the rock riprap chute, construction of rock weirs, or other appropriate measures. The final monitoring report shall summarize: the stability of the channel thalweg and channel banks in the onsite and offsite channels; and the stability of the onsite rock riprap chute. If channels are eroding, the Permittee shall coordinate with the Water Board to evaluate potential sources of the instability and propose remedial actions. If deemed necessary by the Water Board, remedial actions shall be implemented and funded by the Permittee;

19. Monitoring of Invasive Species at Mitigation Sites The onsite and offsite mitigation features shall be surveyed for non- native plant species that are rated as " High" by the California Invasive Plant Council http://www.cal- ipc.org/ paf/), and these species shall be controlled. Weed control activities may include mowing, cutting, hand -removal, and/ or herbicide application. Trash and other undesirable debris shall be removed from the mitigation features at least twice per year throughout the initial monitoring period. Weed control and debris management, including the names and quantities of any herbicides used at the Project site, shall be summarized in the monitoring report for that year (See Condition 20);

20. Monitoring Reports Monitoring reports shall be submitted to the Water Board by January 31 following years 1, 2, 3, 4, 5, 6, 8, and 10 after construction and planting of the onsite and offsite mitigation features. The reports shall include information on the survival and overall condition of existing vegetation, plantings, or naturally recruited vegetation in the mitigation features, as well as the stability of the mitigation features.

Reports shall summarize each year' s monitoring results ( See Conditions 17, 18, and 19), including the need for any remedial actions ( e. g. replanting, bank stabilization, rock riprap chute stabilization, or channel stabilization at the offsite riparian enhancement site), and including all information specified in MMP Section 10. 5. Reports shall describe any maintenance activities performed in the prior year, including, but not limited to, any removal of debris from the mitigation features, any stabilization measures implemented in the channels, management of invasive plant species, and replanting or reseeding of vegetation. The reports shall compare data to previous years and detail progress towards

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
meeting Year 10 success criteria in MMP Tables 4 and 5 ( Tables 3 and 4 in the body of this Certification). At the end of Year 10, a comprehensive final report shall be prepared that includes summaries of the monitoring data, representative photos, and maps. Monitoring reports and the comprehensive final report shall include photographs from the photodocumentation points specified in Condition 13. The final report shall document if the onsite mitigation site and offsite mitigation site have attained the Year 10 success criteria. If a performance criterion is not met in any of the monitoring years, or if Year 10 success criteria are not met, the Permittee shall work with the Water Board to prepare an analysis of the cause of the failure. If deemed necessary by the Executive Officer, remedial actions shall be implemented, including extension of the monitoring period until the Year 10 success criteria are met. Success of restoration shall be determined by the Executive Officer. Annual Monitoring Reports shall be submitted via email to RB2- 401 Reports@waterboards. ca. gov, or by mail to the attention of 401 Certifications Reports ( see address on the letterhead) and reference AMR _400884 Matadero Creek Bank Stabilization in the subject line when sent electronically or in the cover letter for hard copy submissions;

21. Deed Restriction for the Onsite Preserved Wetland and Mitigation Swale The Permittee shall record a Deed Restriction over the preserved offsite riparian mitigation at Assessor Parcel Numbers 182- 32- 021 and 182- 32- 008 ( Aft. A, Fig. 3). The Deed Restriction shall limit land uses and management of the offsite riparian preservation mitigation parcels to ensure protection of biotic resources. Aft. B contains acceptable text for this Deed Restriction. No later than 60 days after the issuance of this Certification, the Permittee shall record the deed restriction that covers Assessor Parcel Numbers 182- 32- 021 and 182- 32- 008. No later than 30 days prior to filing the final Deed Restriction with Santa Clara County, the Permittee shall submit a copy of the final Deed Restriction, which must be consistent with the draft language included in Aft. B, to the Executive Officer for review and approval;
Rationale; Conditions 16 through 21 are necessary to ensure avoidance and minimization of impacts to waters of the State, as well as ensure successful compensatory mitigation and replacement of the functions of the aquatic environment that would be lost as a result from the construction of the proposed project (23 CCR 23 section 3013 and section 3861( d), Dredge or Fill Procedures section IV. A. 2( d) & B. 4.

CWC Section 13267; 33 CFR Parts 332. 4( a)( C)( 4) and 332. 6( x)( 1)).

6. 6 Administrative and General Compliance

22. Site Access. The Permittee shall grant Water Board staff or an authorized representative, upon presentation of credentials and other documents as may be required bylaw, permission to: ( 1) enter upon the Project site or compensatory mitigation site( s) where a regulated facility or activity is

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
located or conducted, or where records are kept; ( 2) have access to and copy any records that are kept and are relevant to the Project or the requirements of this Order; ( 3) inspect any facilities, equipment, practices, or operations regulated or required under this Order; and ( 4) sample or monitor for the purposes of assuring Order compliance;
Rationale: This condition is necessary to assist in scheduling compliance inspections and to ensure compliance with the permit and applicable conditions ( CWC section 13267).

23. Certification and Order at Site. A copy of this Order shall be provided to any consultants, contractors, and subcontractors working on the Project.

Copies of this Order shall remain at the Project site for the duration of this Order. The Permittee shall be responsible for work conducted by its consultants, contractors, and any subcontractors;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions ( CWC sections 13170 and 13245).

24. Ownership Change Notification. The Permittee shall provide a signed and dated notification to the Water Board of any change in ownership or interest in ownership of the Project area at least 10 days prior to the transfer of ownership. The purchaser shall also submit a written request to the Water Board to be named as the permittee in an amended order. Until this Order has been modified to name the purchaser as the permittee, the Permittee shall continue to be responsible for all requirements set forth in this Order;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions ( CWC section 13264).

25. Water Quality Violations Notification. The Permittee shall notify the Water Board of any event causing a violation of compliance with water quality standards as soon as practicable ( ideally within 24 hours).

Notification may be via telephone, email, delivered written notice, or other verifiable means.

Rationale: This condition is necessary to minimize adverse impacts to water quality CWC sections 13385 and 13267).

26. Discharge Change Notification. In accordance with CWC section 13260, the Permittee shall file with the Water Board a report of any material change or proposed change in the ownership, character, location, or quantity of this waste discharge. Any proposed material change in operation shall be reported to the Executive Officer at least 30 days in advance of the proposed implementation of any change. This shall

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
include, but not be limited to, all significant new soil disturbances, all proposed expansions of development, or any change in drainage characteristics at the Project site. For the purpose of this Order, this includes any proposed change in the boundaries of the area of wetland/waters of the State to be impacted;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions ( CWC section 13264).

27. Individual Waste Discharge Requirements. Should new information come to our attention that indicates a water quality problem with this Project, the Water Board may issue Waste Discharge Requirements pursuant to 23 CCR section 3857;

28. Expiration. This Order shall continue to have full force and effect regardless of the expiration or revocation of any federal license or permit issued for the Project;

6. 7 Standard Conditions

29. Certification and Order Modification. This Order is subject to modification or revocation upon administrative or judicial review, including review and amendment pursuant to CWC section 13330 and 23 CCR section 3867;

30. Hydroelectric Facilities. This Order does not apply to any discharge from any activity involving a hydroelectric facility requiring a Federal Energy Regulatory Commission ( FERC) license or an amendment to a FERC license, unless the pertinent certification application was filed pursuant to 23 CCR subsection 3855( b) and that application specifically identified that a FERC license or amendment to a FERC license for a hydroelectric facility was being sought;

31. Application Fee. This Certification and Order is conditioned upon full payment of the required fee, including annual fees, as set forth in 23 CCR section 3833. The Project' s [$ 2, 066 required fee was calculated from the Project's status as a Category A — Fill & Excavation Discharges Project, with an impact area of 0. 099 acres in the 2020/2021 Water Quality Certification Dredge and Fill Application Fee Calculator, which was the appropriate Dredge and Fill Calculator on the date the application was received. The Water Board received payment in full on September 9, 2021.

6. 8 Annual Fees

32. Annual Fee Invoice. In accordance with 23 CCR section 2200, the Permittee shall pay an annual fee to the Water Board each fiscal year July 1 — June 30) until Project construction activities are completed and

Water Quality Certification and Order
Matadero Creek Bank Stabilization at Page Mill Road Project Place ID 815145
WDID# 2 CW400884
RM 444904
an acceptable Notice of Project Construction Completion is received by the Water Board ( See Condition 15). In addition, an annual fee shall be paid to the Water Board until all required monitoring reports have been submitted ( See Condition 20) and an acceptable Notice of Mitigation Monitoring Completion is received by the Water Board. Annual fees will be automatically invoiced to the Permittee. The Permittee must notify the Water Board at Project and/ or mitigation completion with a final report to request to terminate annual invoicing. Notification shall reference NOT_ 400884_ Matadero Creek Bank Stabilization and should be sent to the staff listed at the bottom of this Order and to RB2- 401 Reports@waterboards. ca. gov. Water Board staff will verify conditions of the Certification have been met and may request a site visit at that time to confirm the Project' s status and compliance with this Certification ( Note:

The Annual Fee may be changed by the State Water Board; at the time of Certification it was $ 2, 297 per year).

Rationale: Conditions 29 through 31 are standard conditions that "shall be included as conditions of all water quality certification actions" ( 23 CCR Section 3860(a)).

In addition to the information noted above, Conditions 1- 10 and 16- 21 are individually required to ensure compliance with narrative water quality objectives in the Basin Plan, the state anti -degradation policy ( State Water Board Resolution No. 68- 16), the California Wetlands Conservation Policy (Executive Order W-59- 93, Basin Plan Chs. 4 and 5), and Regional Water Board policies for the protection of wetlands and waters Basin Plan Ch. 4, including Ch. 4. 23).

The conditions above are individually authorized as noted above and by 23 CCR Sections 3838 and 3859 and CWC Div. 7, Ch. 4, Article 4, Waste Discharge Requirements.

This Order applies to the Project as proposed in the application materials and designs referenced above in the conditions of Certification. Be advised that failure to implement the Project in conformance with this Order is a violation of this Certification. Any violation of Certification conditions is a violation of State law and subject to administrative civil liability pursuant to CWC section 13350. Failure to meet any condition of this Certification may subject the Permittee to civil liability imposed by the Water Board to a maximum of $ 10, 000 per day of violation or $ 10 for each gallon of waste discharged in violation of this action. Any requirement for a report made as a condition to this Certification ( e. g., conditions 11, 12, 14, 15, 20, 21, 24, 25, 26, and 32) is a formal requirement pursuant to CWC section 13267, and failure or refusal to provide, or falsification of such required report, is subject to civil liability as described in CWC section 13268. The burden, including costs, of these reports bears a reasonable relationship to the need for the report and the benefits to be obtained. Should new information come to our attention that indicates a water quality problem with this Project, the Water Board may issue Waste Discharge Requirements.

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904
If you have any questions concerning this Order, please contact Brian wines of my staff at (510) 622- 2516 or Brian. winesaQwaterbogagrpdqsg.& g.gov. All future correspondence regarding this Project should reference the RM indicated at the top of this letter.

Sincerely,
Digitally signed by
tCe' th i hten,
Manager

3. 02. 09
08' 001
for Eileen White
Executive Officer
Attachments
A: Project Figures and Selected Design Sheets
B: Draft Deed Restriction for Offsite Preserved Mitigation Feature Cc: SWRCB, DWQ, stateboard401 CcDwaterboards. ca. ov
Water Board, Victor Aellon, yictor.aelioLnoa watepb—oards.ca.cLo—y U.S. EPA, Region IX,
Certification Inbox, Bpcwa401@e qov
Jennifer Slu, sLlu. jennifer a.qpy
Corps, SF Regulatory Branch:

Katerina Galacatos, katerina. ialacatosj@ugac_e. arniy._D] ILI Jennifer Stabile,, iennifer.i. [email protected]. mil CDFW, Kristin Garrison, kristin. qprrison(@wild1Iifp. 9q. jgo v, Town of Los Altos Hills:

Daniel Liang, diig0c- IosaIto,shilI%_ca.qov
Melissa Ellan- Carrillo, carrijig ,ff
losaltoshills. ca. c ov
Engeo, Jonathan Buck, ] bucknwengeo. com
Johnson Marigot, Naomi Schowalter, naomi. s(,.howalteroqjohnson- mariggt. com

MMp

4.0 Site Protection Instrument
The State Procedures require a description of the legal arrangements and instrument, including site ownership, that will be used to ensure the long- term protection of the compensatory mitigation project site. Site protection is described for each of the mitigation sites below.

4. 1 On -Site Creation
The on- site property is currently owned fee title by the California Department of Transportation Caltrans), and the applicant maintains the property under agreement with Caltrans. The applicant met with Caltrans to discuss whether it was possible for them to restrict use of their property with a conservation easement or deed restriction to preserve aquatic resource values, and Caltrans determined that it was not possible to restrict their property for this purpose. However, Caltrans stated that they have no plans to use the property as part of any future improvements associated with the Page Mill Road I- 280 interchange, and it is assumed that any improvements made to this property would be permanently maintained by the applicant. Furthermore, as the site constitutes a water of the U. S./ State and a CDFW- jurisdictional stream, any impacts to the resource would trigger additional permitting and mitigation requirements.

4. 2 Off -Site Enhancement
The off-site enhancement area is located on the Byrne Reserve which is owned by the applicant and deed restricted through The Nature Conservancy ( Appendix C). The Nature Conservancy sold the Byrne Reserve to the applicant in 1968. The deed includes a clause ( Exhibit B) that requires the property to be held intrust for park and open space purposes and only allows for uses ofthe property that are consistent with these purposes.

4. 3 Off -Site Preservation
The off-site preservation mitigation area is owned by the applicant, and they are proposing to place deed restrictions over the two parcels to ensure their preservation as open space. The applicant will work with the RWQCB and CDFW to finalize the text of the deed restrictions prior to initiating construction. The deed restrictions will include provisions to ensure that the parcels are preserved in perpetuity for riparian and stream habitat values and will prohibit activities that are inconsistent with maintaining these habitat values. Should the property owner( s) wish to terminate the deed restrictions or modify the deed restrictions in any way that would compromise habitat values, an agreement would first have to reached with the regulatory agencies for the provision of alternate mitigation.
6 Matadero Creek Restoration and Bank Stabilization Johnson Marigot Consulting, LLC Mitigation and Monitoring Plan January 2023

RESOLUTION NO. 43- 24

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS REJECTING ALL BIDS RECEIVED FOR THE

MATADERO CREEK RESTORATION AND BANK STABILIZATION PROJECT AND

APPROVING THE FIRST AMENDMENT TO THE CONSULTANT SERVICES

AGREEMENT WITH ENGEO FOR ADDITIONAL SERVICES
WHEREAS, on May 16, 2024, the City Council approved the Plans and Specifications for both the Matadero Creek Restoration and Bank Stabilization and Offsite Mitigation Planting and Fencing Projects and authorize staff to advertise for formal bids; and WHEREAS, the Town received bids from four contractors on July 2, 2024, ranging from 762, 523 and $ 1, 032, 640, which the lowest bid is 21% higher than the Engineer' s Estimate of 632, 180; and
WHEREAS, on July 8, the Town received a bid protest from Brannon Corporation, the second lowest bidder, regarding the lowest bid from Michael Glynn Construction Services, Inc.; and WHEREAS, . the City Attorney has reviewed the bid protest and determined that the issues raised are minor irregularities that do not warrant rejection ofthe apparent lowest bid from Michael Glynn Construction Services, especially because they do not create any unfair competitive advantage to the bidder and does not affect the bid price; and
WHEREAS, staff is recommending the City Council to reject all bids for staff to reevaluate and update the Plans and Specifications for rebid by spring 2025; and WHEREAS, ENGEO has incurred $ 70, 700 in additional costs over the original agreement amount of $199, 800, related to onsite and offsite mitigation measures and securing approvals from regulatory agencies; and
WHEREAS, ENGEO' s cost to update the Plans and Specifications for a rebid would be $ 30, 000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. All bids received for the Matadero Creek Restoration and Bank Stabilization Project are rejected, and staff is directed to update the Plans and Specifications for rebid in spring 2025.

2. First Amendment to the consultant services agreement with ENGEO for an amount of 100, 700 for additional services is approved, and the City Manager is hereby authorized to execute necessary amendment with ENGEO.

RESOLUTION NO. 43- 24
ITEM 4B Attachment 4

The above and foregoing Resolution was passed and adopted by the City Council ofthe Town of Los Altos Hills at a regular meeting held on
181h day of July 2024 by the following vote:

AYES: Mok, Schmidt, Tankha, Tyson, Swan
NOES:

ABSTAIN:

ABSENT:

ATTEST:

AAa Birdsong -Miller, City Clerk
By: r7&
tan ok, Mayor

RESOLUTION 22-25
RESOLUTION 22-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE PLANS AND SPECIFICATIONS FOR THE MATADERO CREEK RESTORATION AND BANK STABILIZATION PROJECT; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AND TRANSFERING $200,000 FROM

CAPITAL PROJECTS RESREVE FUNDS TO SUPPLEMENT THE DRAINAGE IN-LIEU

FUNDING SOURCE
WHEREAS, the Matadero Creek Erosion Repair has been approved in the Adopted Operating and Capital Budgets for FY2024-2025 and FY2025-2026; and
WHEREAS, the updated and value engineered Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization for the erosion repair work have been completed for rebid; and WHEREAS, staff recommends that the City Council approve the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project and authorize staff to advertise the project for formal bid; and
WHEREAS, for fiscal prudence and to maintain an operational balance in the Storm Drain Fund at the end of the project, staff is recommending transferring $200,000 from the General Fund Capital Projects Reserve funds to the project budget to supplement the Drainage in-Lieu budget approved for the project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project are approved; and

2. Staff is authorized to advertise the project for formal bid; and

3. $200,000 of the General Fund Capital Projects Reserve is approved to be transferred to the project to supplement the Drainage in-Lieu funding source The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of March 2025 by the following vote:

AYES: TANKHA, BHATEJA, MOK, SWAN, TYSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
BY:

ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 4B Attachment 5

ITEM 4B Attachment 6

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: RESOLUTION ACCEPTING THE CORPORATION YARD LOCKER ROOM PHASE 1 PROJECT PERFORMED BY ARGOS CONSTRUCTION AS
COMPLETE; AUTHORIZING THE RELEASE OF FINAL RETENTION TO THE CONTRACTOR; AND DIRECTING THE CITY CLERK TO FILE A

NOTICE OF COMPLETION
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
____________________________________________________________________________ RECOMMENDATION: That the City Council approve a resolution (Attachment 1) to:

1. Accept the Corporation Yard Locker Room Project performed by Argos Construction as complete.

2. Authorize the release of final retention to the contractor.

3. Direct the City Clerk to file a Notice of Completion (Attachment 2).

BACKGROUND:

The Corporation Yard, located at 27400 Purissima Road adjacent to Purissima Park, serves as the primary operations facility for the Public Works Maintenance Division. The two-story barn-style building (4,720 sq. ft.) includes ground-level equipment and materials storage and an upper level with two offices, a single-occupancy restroom with shower, a street-sign storage area, and general Town storage.

The Corporation Yard Locker Room Project is a Capital Improvement Project (CIP) intended to provide adequate locker room space and accessible restroom/shower facilities for the maintenance staff. Currently, an upstairs office is used as a makeshift locker room for crew safety gear and personal items, and the only restroom is also located on the second floor. The maintenance team consists of one superintendent, four maintenance workers, and one part-time maintenance worker.

The Corporation Yard Locker Room Phase 1 (Project) proposes to convert the downstairs storage room to a unisex ADA restroom and to upgrade the centralized gas furnace and ventilation system for the building to a mini-split heat pump system to allow heating and cooling in the occupied spaces. Currently, there is no air conditioning in the building. For accessibility and genderinclusive requirements, a separate single-occupancy unisex restroom/locker room with a shower is proposed on the ground floor as part of the Project.

On April 17, 2025, the City Council adopted Resolution No. 28-25 (Attachment 3) approving the Plans and Specifications for the Project and authorized staff to advertise the project for a formal bid. On May 22, 2025, two bids were received - $175,000 and $451,846. The lowest bid was ITEM 4C

Staff Report to City Council Page 2
Acceptance of Corporation Yard Locker Room Phase 1 Project December 9, 2025
below the architect’s estimate of $255,000. On June 26, 2025, the Council adopted Resolution No. 43-25 (Attachment 4), awarding the construction contract to the lowest responsible bidder, Argos Construction, in the amount of $175,000 and approving contingency funds of $35,000.

DISCUSSION:

The project included the construction of a unisex ADA-compliant restroom with lockers on the ground floor. Improvements consisted of a new accessible shower, sink, ADA bench, plumbing upgrades, and a new 80-gallon water heater installed adjacent to the restroom. The HVAC improvements include the installation of a mini-split system on the first and second floors, not including storage areas.

Although the initial construction scope included capping the existing ducting for the centralized heating and ventilation system and sealing off the air grill openings, staff descoped these items to keep the existing centralized system for ventilation. A deduct change order was issued to remove this scope.

The building permit for the Phase 1 project was finaled on November 3, 2025. The Project was deemed substantially completed by November 12 with only a few minor punch list items. By November 20, Argos Construction completed the Project per the terms of the construction contract.

The Corporation Yard Locker Room Phase 1 construction project was completed on time and within budget by Argos Construction. The account summary is as follows:

Approved Actual
Construction Contract $ 175,000 $ 175,000
Construction Contingency $ 35,000
Total Approved Budget $ 210,000
Contract Change Order (5) $ 13,800
Final Contract Expenditure $ 188,900
The total project expenditure for the construction contract with Argos Construction is $188,900.

This amount is within the Council approved budget of $2100,000 for the construction of the Corporation Yard Locker Room Project.

Staff recommend that the City Council accept the Corporation Yard Locker Room Phase 1 Project as complete and allow the release of the five percent retention to Argos Construction 35 days following the project acceptance per the terms of the construction contract. A Notice of Completion will be filed for this capital improvement project upon approval by the City Council, which would provide certain liability protection for the Town by reducing the filing deadline for mechanical liens by contractors and vendors involved in the project.

Phase 2 of the CIP to build a full locker room on the second floor of the Corporation Yard building will be put on hold indefinitely, mainly due to high costs associated with fire protection code

Staff Report to City Council Page 3
Acceptance of Corporation Yard Locker Room Phase 1 Project December 9, 2025
requirements and potential electrical upgrades needed. With the added locker room space on the ground, staff will continue to assess the need for a full locker room in the facility. Staff plan to recommend closing out the Corporation Yard Locker Room CIP for the next budget cycle.

ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exemption per Article 19 Section 15301(a) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024-25 CITY COUNCIL WORK PLAN:

This action is identified on the 2024-25 City Council Work Plan under “Protect and Maintain Infrastructure” for the Corporation Yard Locker Room Improvements.

FISCAL IMPACT:

The total costs to date for the Corporation Yard Locker Room CIP are approximately $251,650, per the fiscal table below, which includes anticipated overhead allocation cost charges to the project:

Approved Funding Source: Budget
CIP/General Fund $ 340,000
Cost Items: Cost
Phase 1
TDM Architect - Design & Construction Support Services $ 48,000 Cost Estimating $ 10,000
Construction – Argos Construction $ 188,900
Construction Testing $ 2,750
Phases 1 & 2 Cost $ 249,650
Anticipated Town Overhead Allocation Cost $ 2,000
Total Project Cost $ 251,650
Project Budget Balance $ 88,350
“Town Overhead Allocation” costs are charged to all capital projects with expenditures to help cover overhead costs for staff and equipment. The amounts of overhead allocation costs to capital projects are based on actual overhead costs distributed between various capital projects and operational programs. For capital projects, the overhead allocation distribution depends on the number and expenditures of projects for a particular fund.

Staff Report to City Council Page 4
Acceptance of Corporation Yard Locker Room Phase 1 Project December 9, 2025
ATTACHMENTS:

1. Resolution Accepting the Corporation Yard Locker Room Phase 1 Project

2. Notice of Completion

3. Resolution No. 28-25

4. Resolution No. 43-25
Prepared by: Astha Khanal, Associate Engineer

RESOLUTION __-25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ACCEPTING THE CORPORATION YARD LOCKER ROOM PHASE 1 PROJECT

PERFORMED BY ARGOS CONSTRUCTION AS COMPLETE, AUTHORIZING THE

RELEASE OF FINAL RETENTION TO THE CONTRACTOR, AND DIRECTING THE

CITY CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, on April 11, 2025, the City Council approved the Plans and Specifications for the Corporation Yard Locker Room Project and authorized staff to advertise the project for formal bid; and
WHEREAS, on June 26, 2025, the City Council awarded the project to the lowest responsible bidder, Argos Construction, authorized the City Manager to execute a construction agreement for $175,000, and approved project contingency funds of $35,000; and WHEREAS, a construction agreement was executed on July 8, 2025, and the work was fully completed under the terms of the contract on November 20, 2025; and WHEREAS, the total project expenditure for the contracted work by Argos Construction is $188,900, which is below the amount of $210,000 authorized by the City Council; and WHEREAS, staff recommend that the City Council accept the Corporation Yard Locker Room Phase 1 Project performed by Argos Construction as complete and allow the remittance of the five percent retention to the contractor 35 days following the project acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Corporation Yard Locker Room Phase 1 Project by Argos Construction is accepted as complete; and

2. Staff is authorized to make the final retention payment concerning the above-described work; and

3. The City Clerk is hereby directed to file the notice of the completion of said project with the County Recorder of the County of Santa Clara, within ten (10) days from the date of this Resolution.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 9th day of December 2025 by the following vote:

ITEM 4C Attachment 1

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

This Document is Recorded for the
Benefit of the Town of Los Altos
Hills and is Exempt from fee per
Government Code Sections 6103 and
27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that Argos Construction on July 8, 2025, entered into a contract for the Corporation Yard Locker Room Phase 1 Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 9th day of December 2025, the work provided to be done under the contract was accepted as fully completed within the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the above-described work was done is as follows:

CONTRACTOR: Argos Construction
______________________________
WooJae Kim
Public Works Director
Town of Los Altos Hills
DATE:

ITEM 4C Attachment 2

I, Arika Birdsong-Miller, duly appointed City Clerk for the Town of Los Altos Hills, do hereby certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing is true and correct.

WITNESS my hand and official seal.
___________________________________
Arika Birdsong-Miller, City Clerk
Date: ____________________
Place: Town Hall
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

ITEM 4C Attachment 3

ITEM 4C Attachment 4

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION APPROPRIATING $10,000 OF THE LOS ALTOS HILLS

HISTORICAL SOCIETY DONATION IN SPECIAL REVENUE

DONATION FUND FOR THE PURCHASE OF A CONFERENCE

ROOM TABLE AND CHAIRS FOR HERITAGE HOUSE
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) to appropriate $10,000 of the Los Altos Hills Historical Society Donation in Special Revenue Donation Fund for the purchase of a conference room table and chairs for Heritage House.

BACKGROUND:

On January 15, 2015, the City Council accepted a donation of $21,000 from the Los Altos Hills Historical Society into a newly created Special Revenue Donation Fund. The staff report on the action items and the Grant Agreement are included as Attachment 2. A Council approval is required to appropriate any portion of the donation fund for any use.

DISCUSSION:

The Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital Improvement Plan to improve the 1,100-square-foot space for multi-purpose use with a focus on senior community events, committee operations, and a meeting space. The Heritage House will accommodate the functions and operations of the History Committee, Emergency Preparedness and Response Committee (EPRC), as well as other Town groups.

The Los Altos Hills History Committee appointed an Ad Hoc Subcommittee to collaborate with staff on the Heritage House Upgrade project. The Ad Hoc Subcommittee has been involved throughout the project to preserve the historic features of the wood bungalow home, ensuring that improved features and areas retain the historic character of the original building. A few of the original features preserved and restored for the project include hardwood floors, wood paneling, and cabinets.

In September 2024, the City Council approved the Heritage House Upgrade Plans and Specifications and authorized the project for formal bid. Construction began in November 2024. The initial project completion was scheduled for Fall 2025; however, due to unforeseen circumstances and challenges encountered during construction, the new projected completion is now early 2026.

ITEM 4D

Staff Report to City Council Page 2
Donation for Heritage House Table and Chairs
December 9, 2025
A new conference room area is being built in the Heritage House. Staff have been collaborating with the History Committee and EPRC on the selection and procurement of furnishings for the Heritage House to coincide with the construction completion. The History Committee expressed that the furniture should be reminiscent of the genre and architectural style of the Heritage House, especially since the project preserves many of the original historic features. The conference room will be the largest space in the Heritage House that may see high usage. Therefore, the History Committee advocated investing in a good-quality, solid wood conference table and chairs for the historic Heritage House.

The Ad Hoc Subcommittee selected a table and matching chairs (Attachment 3) made by Stickley, an American premium craftsmanship furniture maker that has been in business for 125 years. Stickley began manufacturing furniture in the early 1900s in New York and produces solid wood pieces that are reminiscent of the traditional American styles, fitting for the Heritage House. The original project budget for the conference room table and chairs was approximately $8,000. However, the Stickley table and chairs selected for the Heritage House cost around $22,000, which is the manufacturer’s sale price.

Of the $21,000 donation received from the Los Altos Hills Historical Society, only $3,342 has been approved by Council so far for the repair of the Town Hall cupola located outside of the Council Chambers facing Fremont Road in 2015.

The History Committee met on October 21, 2025, and voted in favor of appropriating $5,000 of the Los Altos Hills Historical Society’s donation fund for the table. The committee met again on November 18 to approve appropriating another $5,000 of the donation funds for the chairs for a total amount of $10,000. A letter dated December 3, 2025, from Carol Gottlieb, the Chair of the History Committee, summarizing the recommendation from the committee, is included as Attachment 4. The History Committee is also committed to reusing certain furniture that was originally destined to be purchased as new to save on overall furniture costs for Heritage House. The Historical Society donation was dedicated with the agreement that the Town shall use the funds “solely and exclusively for the preservation of historical artifacts and for presentation of these artifacts and historical information that the Grantee determines in good faith to be within the Grantor’s purposes.” Use of these donation funds requires Council approval.

As a result of using the donation funds for the Heritage House, the History Committee wishes to donate a plaque to commemorate the original donor and place it within the Heritage House.

ENVIRONMENTAL REVIEW
The creation of a government funding mechanism or other government fiscal activities that do not involve any commitment to any specific project, which may result in a potentially significant physical impact on the environment, is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4). Even if the action is a “project”, the Heritage House Upgrade project is categorically exempt under CEQA per Section 15301(a) of Existing Facilities, including interior or exterior alterations to a building.

Staff Report to City Council Page 3
Donation for Heritage House Table and Chairs
December 9, 2025
2024-25 CITY COUNCIL WORK PLAN:

This action supports the 2024-25 City Council Work Plan under “Protect and Maintain Infrastructure” for the Heritage House Remodel.

FISCAL IMPACT:

Once Council approves the $10,000 appropriation of the Special Revenue Donation Fund for the Heritage House conference table and chairs, the donation fund balance will be $7,658. Currently, there are sufficient funds in the Heritage House Upgrade budget to cover the cost balance for the Stickley conference table and chairs, which will be around $12,000.

ATTACHMENTS

1. Resolution Appropriating $10k of Special Revenue Donation Fund

2. 1/15/2015 Staff Report and Grant Agreement for the Los Altos Hills Historical Society donation

3. Pictures of Stickley Grande Trestle Table and Spindle Chair

4. Letter from Carol Gottlieb of the History Committee, dated 12/3/2025 Prepared by: Melissa Elian-Carrillo, Associate Engineer

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROPRIATING $10,000 OF THE LOS ALTOS HILLS HISTORICAL

SOCIETY DONATION IN SPECIAL REVENUE DONATION FUND FOR THE

PURCHASE OF A CONFERENCE ROOM TABLE AND CHAIRS FOR

HERITAGE HOUSE
WHEREAS, on January 15, 2015, the City Council accepted a donation of $21,000 from the Los Altos Hills Historical Society into a newly created Special Revenue Donation Fund; and
WHEREAS, the Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital Improvement Plan to improve the 1,100-square-foot space for multipurpose use with a focus on senior community events, committee operations, and a meeting space; and
WHEREAS, on October 21, 2025, the History Committee voted in favor of appropriating $5,000 of the Los Altos Hills Historical Society’s donation fund for a conference table made by Stickley; and
WHEREAS, the History Committee met again on November 18, 2025, to approve appropriating another $5,000 of the donation funds for the matching chairs by Stickley for a total donation amount of $10,000; and
WHEREAS, the Stickley table and chairs selected for the Heritage House cost around $22,000, and the Heritage House Upgrading project budget would cover the remaining funds needed for the furniture; and
WHEREAS, the History Committee recommended that the City Council approve an appropriation of $10,000 of the Special Revenue Donation Fund from the Los Altos Hills Historical Society Donation to the purchase of Heritage House conference room table and chairs, and a Council approval is required to appropriate any portion of the donation fund.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that $10,000 appropriation of Special Revenue Donation Fund from the Los Altos Hills Historical Society Donation for the purchase of the conference room table and chairs for Heritage House is hereby approved.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 9th day of December 2025 by the following vote:

ITEM 4D Attachment 1

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

AGENDA ITEM #7.D

TOWN OF LOS ALTOS HILLS
Staff Report to the City Council
January 15, 2015
SUBJECT:

FROM:

APPROVED:

ACCEPT DONATION FROM LOS ALTOS HILLS HISTORICAL

SOCIETY TO THE TOWN OF LOS ALTOS HILLS
.&� Yulia Carter, Administrative Services Director ·n:,.:,," Carl Cahill, City Manager Ce,.

RECOMMENDATION
It is recommended that the City Council accept a donation of $21,000 from the Los Altos Hills Historical Society and authorize the City Manager to:
1) Sign the attached Donor Agreement between Los Altos Hills Historical Society and the Town of Los Altos Hills.
2) Create a Special Revenue Donations Fund within the Town's operations where these f1.mds are to be recorded.
3) Amend the FY2014-15 Budget, by increasing the revenues by $21,000, given that the appropriation of any portion of these funds will require a separate Council approval.

BACKGROUND
The Los Altos Hills Historical Society decided to donate its financial assets of $21,000 to the Town of Los Altos Hills History Committee, provided that they are placed in a separate account to be used for the preservation and presentation of historical artifacts. Furthermore, Historical Society requested that this accmmt be open to public tax deductible donations. If the Town does not accept this donation in a timely manner, these funds will be instead donated to the Los Altos History Museum.

In November, City Council approved a Policy for Gifts and :Oonations to the Town of Los Altos Hills that established a framework and administrative procedures to process, accept, and account for gifts and donations to the Town. According to the Policy, donations in excess of $5,000 or the ones that impose ongoing restrictions or obligations on the Town have to be approved by the City Council through authorization of the Donor agreement.

DISCUSSION:

The City Attorney's office prepared a Donor agreement document for Council's consideration (Attachment 1). According to the agreement, the donated funds should be exclusively used for the preservation and presentation of historical artifacts.

If Council decides to accept this donation, staff will deposit the funds in the newly created Special Revenue Donation Funds and amend the FY 2014w15 Budget to increase the revenues by $21,000.

The appropriation of any portion of these funds would require a separate approval from the City Council to ensure appropriate use of donated funds in compliance with the Donor agreement and the Town's donation policy.

ITEM 4D Attachment 2

Grande Trestle Table
ITEM 4D Attachment 3

Spindle Side Chair

ITEM 4D Attachment 4

TOWN OF LOS ALTOS HILLS DECEMBER 9, 2025
Staff Report to the City Council
SUBJECT: WAVE SECOND READING AND ADOPT AN ORDINANCE
AMENDING TITLE 4, CHAPTER 1 “EMERGENCY ORGANIZATION
AND FUNCTION,” TITLE 2, CHAPTER 4 “PURCHASING SYSTEM,”
AND TITLE 6, CHAPTER 5 “NUISANCE ABATEMENT” OF THE LOS

ALTOS HILLS MUNICIPAL CODE TO ADD A NEW MANAGEMENT

POSITION AND RESPONSIBILITIES, REVISE AND REMOVE

OUTDATED PROVISIONS, AND ESTABLISH NEW AUTHORITY AND

PROCEDURES FOR EMERGENCY RESPONSE
FROM: Joram Parcutilo, Management Analyst JP
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council:

Wave the second reading and adopt an ordinance (Attachment 1) Amending Title 4, Chapter 1 (“Emergency Organization and Function”), Title 2, Chapter 4 (“Purchasing System”), and Title 6, Chapter 5 (“Nuisance Abatement”) of the Los Altos Hills Municipal Code to:
a. Add a new management position and responsibilities;
b. Revise and remove outdated, terms, memberships and bodies that no longer reflect the Town’s structure; and
c. Add new authority and procedures to ensure effective emergency management and compliance with state law.

BACKGROUND:

State law provides the Town discretion to establish emergency organization and assign duties to fulfill emergency organization roles. Title 4, Chapter 1 of the Los Altos Hills Municipal Code was originally adopted to establish the Town’s emergency organization and define procedures for responding to disasters. While effective at the time of its adoption, the provisions have not been comprehensively updated within the last few years.

Since the ordinance was last updated, the California Emergency Services Act (CESA), Standardized Emergency Management System (SEMS), and National Incident Management System (NIMS) have undergone substantial refinements. At the same time, the Town’s operational practices have modernized, and its Emergency Operations Plan (EOP) has been updated to reflect current emergency management standards and response capabilities.

The current ordinance includes references to positions, memberships, and structures (such as the “Citizen Corps Council”) that are no longer in use. These outdated references create confusion and may impede effective emergency response. In response to these gaps, staff has prepared a comprehensive update to Title 4, Chapter 1. The revisions are intended to:

1. Modernize the Town’s emergency organization to reflect current best practices;

2. Remove outdated structures and obsolete terminology; and ITEM 4E

Staff Report to City Council
Ordinance Amending the Municipal Code to Modernize Emergency Management Structure November 20, 2025 2

3. Clarify the authority of the mayor, the Director of Emergency Services and staff to act swiftly and legally during an emergency.

Beginning in early 2025, staff with support from the Town’s Emergency Management Consultant, the City Attorney’s Office, and the Emergency Preparedness and Response Committee (EPRC) conducted a comprehensive review of Titles 2, 4, and 6 of the Municipal Code. The purpose of this review was to ensure the Town maintains a modern, legally compliant, and operationally effective emergency management framework.

The proposed amendments (Attachment 2) were introduced at the November 20, 2025 City Council meeting (Attachment 3), where staff presented the update’s purpose, scope, and alignment with the Town’s EOP and state emergency management requirements. After receiving the introduction, Council directed staff to return with the ordinance for final consideration and adoption.

DISCUSSION:

Town Staff, the City Attorney’s Office, and the Town’s Emergency Management Consultant completed review of the Municipal Code in October 2025. A redline version showing which portions of the current Code were updated is included with this report (Attachment 2).

Staff presented the proposed changes to the Town’s Emergency Preparedness and Response Committee (EPRC) to provide an update and receive confirmation to move forward with the proposed changes. An executive summary was presented during the September EPRC meeting (Attachment 3) and in October, EPRC reviewed the changes and made a motion to approve the final red-line changes (Attachment 4). The EPRC then recommended moving forward with the Council to adopt these changes.

The ordinance was introduced for first reading at the November 20, 2025 City Council meeting. The introduction allowed Council to review the structure, need, and policy implications of the amendments and initiate the formal adoption process. City Council accepted the proposed ordinance amendments at the November 20, 2025 meeting.

The proposed ordinance amendments to Title 4, Chapter 1 focus on three major areas of improvement:

1. Add New Position and Responsibilities
The existing ordinance does not fully reflect the organizational structure identified in the Town’s Emergency Operations Plan (EOP). Specifically, there is no clear recognition of modern emergency management positions or functions that are essential for compliance with the Standard Emergency Management System (SEMS) and the National Incident Management System (NIMS).

The ordinance would add the following position:
• Emergency Manager – responsible for the day-to-day administration of the Office of Emergency Services while also supporting and implementing a comprehensive disaster

Staff Report to City Council
Ordinance Amending the Municipal Code to Modernize Emergency Management Structure November 20, 2025 3
and emergency preparedness program that includes education and community engagement.

The ordinance would add responsibilities to the following position:
• Assistant Director of Emergency Services – prepares the Emergency Operations Plan and other emergency plans, manages the emergency programs within the Town, and succeeds the Director of Emergency Services if the Director is unavailable. *One thing to note is that due to the Town’s small staff size, there may be times in the event of an emergency in which a staff member will hold multiple positions until adequate staff can be reached.

2. Revise and Remove Outdated Terms, Memberships and Bodies The current ordinance includes references to terms, positions and bodies that are no longer accurate, functional or necessary. Specifically, it uses an outdated reference to the Americans with Disabilities Act (ADA) for integrated emergency planning and older definitions for different types of emergencies. It also establishes a Los Altos Hills Disaster Council composed of local officials and community members. Under Government Code Section 8610, cities are permitted to establish local disaster councils by ordinance. While relevant at the time of adoption, the composition of this Disaster Council is outdated. There are positions and groups in the Disaster Council that no longer have any practical relevance within the Disaster Council Membership. Retaining these outdated references creates confusion about roles and responsibilities during an emergency. The ordinance would update and streamline the Municipal Code to ensure that the Town’s emergency organization reflects only those positions that are active, accountable, and integrated into modern emergency management systems.

The ordinance would update the integrated emergency planning section with current ADA language.

The ordinance would update the definitions for the following terms:
• Local emergency
• State of emergency
• State of war emergency
The ordinance proposes the following modifications to the Los Altos Hills Disaster Council:
• Appoint the Assistant Director of Emergency Services as vice chair. • Remove representatives of civic, business, institutional, non-profit, or other organizations having an official emergency responsibility.

The ordinance would remove the following outdated bodies and terms:
• Los Altos Hills Citizen Corps Council
• Los Altos Hills Emergency Communication Committee
• Ham Radio training

3. Add New Authority and Procedures

Staff Report to City Council
Ordinance Amending the Municipal Code to Modernize Emergency Management Structure November 20, 2025 4
The ordinance also strengthens and clarifies the authority of the Mayor and the Director of Emergency Services, and the procedures to be followed during an emergency. It also makes related updates in Title 2, Chapter 4 and Title 6, Chapter 5. Key updates include:
• Emergency Chief Executive Powers – Pursuant to Government Code Section 38791, the Mayor is authorized to exercise all constitutional and general law police powers only during extreme disasters such as extraordinary fire, flood, storm, epidemic, earthquake, sabotage, or enemy attack.
• Clarified Authority to Proclaim Local Emergency – The Director of Emergency Services (City Manager) is already authorized to proclaim a local emergency when the City Council is not in session, subject to ratification by the City Council within the timeframe required by California Government Code §8630. The ordinance would clarify that the Director would also be authorized to proclaim a local emergency when the City Council is otherwise unable to convene.
• Emergency Contracting Procedures – Municipal Code Section 2-4.01 is updated pursuant to Public Contract Code Section 22050, to authorize the Town to undertake emergency contracting with authority delegated to the Director of Emergency Services. • Emergency Building Abatement Procedures – Municipal Code Section 6-5.01 is updated to include emergencies as instances of nuisances that may require building abatement.
• Succession of Authority – The ordinance updates a clear line of succession when the Director is unavailable. This ensures continuity of leadership during critical incidents when immediate decision-making is required.
• Emergency Operations Center (EOC) Procedures – Provisions are added to update who may activate the EOC.

Together, these updates provide the Town with a modernized and legally sound framework for emergency response, ensuring that officials can act quickly, effectively, and in coordination with regional and state partners. The proposed ordinance is included as Attachment 1.

ANALYSIS:

If adopted, the proposed ordinance would represent a comprehensive modernization of the Town’s emergency management framework. The analysis below highlights the key benefits and considerations:
• Legal Compliance – The amendments bring the Municipal Code into alignment with CESA, SEMS, and NIMS, ensuring the Town is compliant with state and federal requirements. This compliance is critical both for legal defensibility of emergency actions and for eligibility to receive disaster recovery funding. • Operational Efficiency – By eliminating outdated positions and streamlining organizational responsibilities, the Town reduces redundancies and potential confusion during emergencies.
• Authority and Responsiveness – Clear delegation of authority to the Director of Emergency Services, with provisions for succession, ensures that decision-making is

Staff Report to City Council
Ordinance Amending the Municipal Code to Modernize Emergency Management Structure November 20, 2025 5
not delayed during a disaster. This provides the Town with the ability to act quickly while maintaining Council oversight through ratification procedures. • Regional Integration for Mutual Aid and Multi-Agency Coordination – The ordinance better positions the Town to coordinate with the Los Altos Hills County Fire District, Santa Clara County Fire Department, and neighboring jurisdictions. This integration is essential during large-scale incidents where mutual aid and multi-agency coordination are required.
• Community Resilience – Ultimately, the ordinance enhances the Town’s ability to protect lives, property, and infrastructure by establishing a clear, updated, and effective emergency management structure. This strengthens public confidence and provides residents with assurance that the Town is prepared to respond to both natural and human-caused disasters.

Overall, the proposed amendments strike a balance between clarity, flexibility, and accountability, ensuring the Town’s emergency organization is both modern and practical.

ENVIRONMENTAL REVIEW:

The proposed ordinance is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines. Amendments to the Municipal Code do not create any physical changes, approve any projects, or alter any environmental or land uses and therefore does not have the potential or possibility to create significant environmental effects. As such, the proposed Ordinance is exempt from CEQA. 2024-2025 CITY COUNCIL WORK PLAN:

Although updating Title 4, Chapter 1 of the Municipal Code and related updates in Title 2, Chapter 4 and Title 6, Chapter 5 were not identified as one of the Council’s priorities for the 2024-2025 workplan, staff and the Town’s Emergency Management Consultant took the proactive approach to update the code now to ensure that in the event of an emergency, the Town had a modernized and legally sound framework for emergency response.

FISCAL IMPACT:

There is no direct fiscal impact associated with adoption of the ordinance. Implementation of the updated framework will be handled within existing staff resources, and certain activities may be eligible for state or federal reimbursement during disaster response and recovery.

ATTACHMENTS:

1. Ordinance Amending Emergency Management, Purchasing System, and Nuisance Abatement

2. Exhibit A to the Ordinance – Proposed Amendments to Chapter 1 of Title 4, Chapter 4 of Title 2, and Chapter 5 of Title 6 of the Town of Los Altos Hills Municipal Code

3. November 20, 2025 City Council Meeting Recap

Staff Report to City Council
Ordinance Amending the Municipal Code to Modernize Emergency Management Structure November 20, 2025 6

4. Emergency Preparedness and Response Committee September 2, 2025: Regular Meeting Minutes

5. Emergency Preparedness and Response Committee October 7, 2025: Regular Meeting Minutes

ATTACHMENT 1
ORDINANCE ______
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING TITLE 4, CHAPTER 1 “EMERGENCY ORGANIZATION AND FUNCTION,” TITLE 2, CHAPTER 4 “PURCHASING SYSTEM,” AND TITLE 6, CHAPTER 5 “NUISANCE ABATEMENT” OF THE LOS ALTOS HILLS MUNICIPAL CODE TO MODERNIZE THE TOWN’S EMERGENCY MANAGEMENT STRUCTURE, REVISE AND REMOVE

OUTDATED PROVISIONS, AND ESTABLISH NEW AUTHORITY AND

PROCEDURES FOR EMERGENCY RESPONSE
WHEREAS, Title 4, Chapter 1 of the Los Altos Hills Municipal Code (“Emergency Organization and Function”) was adopted to establish the Town’s emergency organization and define procedures for disaster response; and
WHEREAS, the Ordinance has not been comprehensively updated in several years and contains outdated provisions, redundant terminology, and references to positions or bodies, such as the “Los Altos Hills Citizen Corp Council,” that are no longer functional or consistent with the Town’s current structure; and
WHEREAS, since the last update of the Ordinance in 2018, significant changes at the state, regional, and local levels, including the requirements of the California Emergency Services Act (CESA), the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS), have reshaped the standards for municipal emergency preparedness and response; and
WHEREAS, the proposed amendments modernize the Town’s emergency management framework by introducing new organizational positions that reflects functions necessary to comply with CESA, SEMS and NIMS, specifically the Emergency Manager role; WHEREAS, the proposed amendments revise and remove outdated terms, memberships, and bodies, such as updating the integrated emergency planning section with current Americans with Disability Act language; updating the definitions of “local emergency,” “state of emergency,” and “state of war emergency” to be consistent with CESA; updating the positions and memberships within the Los Altos Hills Disaster Council; and removing the Los Altos Hills Citizen Corps Council;
WHEREAS, the proposed amendments strengthens and clarifies the authority of the Mayor and the Director of Emergency Services by authorizing the Mayor to have emergency chief executive powers only during extreme disasters, convene the Los Altos Hills Disaster Council in the event the Chair is unavailableand clarifying the authority of the Director to proclaim a local emergency when the City Council is otherwise unable to convene; WHEREAS, the proposed amendments enhances the Town’s operational readiness and legal compliance by adding responsibilities for the Assistant Director of Emergency Services, updating the line of succession when the Director of Emergency Services is unavailable, and updating who may activate the Emergency Operations Center; WHEREAS, the additional proposed amendments in Title 2, Chapter 4 and Title 6, Chapter 5 authorizes emergency procedures such as emergency contracting pursuant to Public

Contract Code Section 22050 and building abatement during emergencies, which are among any preventative measure that the Town may take to protect and preserve public health during emergencies under Health and Safety Code Section 101475; WHEREAS, adoption of this proposed Ordinance will improve the Town’s ability to coordinate with regional partners, streamline its emergency structure, and strengthen community resilience while ensuring consistency with state and federal law; WHEREAS, on XXXXX, the City Council conducted a duly noticed public hearing to consider the proposed Ordinance. At the public hearing, the City Council considered all evidence and testimony presented before it and all interested parties were provided an opportunity to be heard.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills hereby ordains as follows:

SECTION I. FINDINGS.

Based on the entirety of the record as described above, the City Council for the Town of Los Altos Hills hereby makes the following findings:

1. All of the facts and recitals above are true, correct, incorporated herein, and made a part hereof.

2. Based on the entirety of the record before it, the City Council hereby finds that this proposed Ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). Under Section 15061(b)(3), CEQA applies only to projects that have the potential for causing a significant effect on the environment, and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this case, the proposed amendments do not create any physical changes, approve any projects, or alter any environmental or land uses and therefore does not have the potential or possibility to create significant environmental effects. As such, the proposed Ordinance is exempt from CEQA.

3. The proposed Ordinance is consistent with and supports the Los Altos Hills General Plan by enhancing the Town’s ability to provide quick, coordinated responses to emergencies under Goal 7 of the Safety Element.

SECTION II. AMENDMENT.

Chapter 1 of Title 4, Chapter 4 of Title 2 and Chapter 5 of Title 6 of the Town of Los Altos Hills’ Municipal Code, are hereby amended to read as set forth in Exhibit A to this Ordinance, which is hereby incorporated as though set forth in full herein.

SECTION III. SEVERABILITY.

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall

continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting.

This Ordinance shall become effective thirty (30) days from and after its adoption.

INTRODUCED: ______________, 2025
PASSED: _______________, 2025
AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

ATTACHMENT 2

EXHIBIT A
SECTION I. Revisions to “Emergency Organization and Function” of Title 4, Chapter 1 The following sections in Title 4, Chapter 1 are amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect. § 4-1.01. Purposes.

The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons, property and environment within the Town in the event of an emergency, the direction of the emergency organization, and the coordination of the emergency functions of the Town with all other public agencies, corporations, organizations and affected private persons.
§ 4-1.01.1. Inclusion.

In accordance with Title II of the Americans with Disabilities Act ("ADA," Pub. L. 101-336), an integrated approach to emergency planning shall be taken to provide people with disabilities and others with access and functional needs the same opportunities to benefit from emergency programs, information, services and activities as people without disabilitiesthose provided to others.
§ 4-1.02. Definitions.

Emergency, as used in this chapter, means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons, property and environment within or affecting the Town caused by such conditions as air pollution, drought, earthquake, epidemic, fire, flood, human acts, plant or animal infestation or disease, riot, severe weather, sudden and severe energy shortage, technological interruptions, the Governor's warning of an earthquake or volcanic prediction, or other conditions including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities, requiring the combined forces of other political subdivisions to combat.

Emergency services mean the preparation and carrying out of all emergency functions, other than functions for which the military forces are primarily responsible, to prevent, minimize, and repair injury and damage resulting from disaster. It shall not include preparation for any conditions relating to a labor controversy.

Local emergency means the duly proclaimed, actual or threatened, existence of conditions of disaster or of extreme peril to the safety of persons, property and environment, within or affecting the territorial limits of the Town, which are, or are likely to be, beyond the control of Town services, personnel, equipment and facilities and requiring the combined forces of other public agencies to combat. Conditions may include air pollution, cyberterrorism, deenergization event, drought, earthquake, electromagnetic pulse attack, epidemic, fire, flood, human acts, plant or animal infestation or disease, riot, severe weather, storm, sudden and severe energy shortage,

technological interruptions and conditions such as, the Governor's warning of an earthquake or volcanic prediction, or other conditions including conditions resulting from war or imminent threat of war. "Local emergency" does not include, nor does any provision of this chapter apply to, any conditions resulting from a labor controversy.

State of emergency means the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons, property, and environment within or affecting the State caused by such conditions as air pollution, cyberterrorism, deenergization event, drought, earthquake, electromagnetic pulse attack, epidemic, fire, flood, human acts, plant or animal infestation or disease, riot, severe weather, storm, sudden and severe energy shortage, technological interruptions, the Governor's warning of an earthquake or volcanic prediction, or other conditions, which conditions, by reason of their magnitude, are, or are likely to be, beyond the control of the services, personnel, equipment and facilities of any single county, city and county, or city, and require the combined forces of a mutual aid region or regions to combat. "State of emergency" does not include, nor does any provision of this chapter apply to, any conditions resulting from a labor controversy or conditions causing a "state of war emergency." State of war emergency means the condition that exists immediately, with or without a proclamation thereof by the Governor, whenever this State or Nation is attacked by an enemy of the United States or upon receipt by a sthe State of a warning from the Federal government indicating that such an enemy attack is probable or imminent. § 4-1.03. Emergency organization.

All officers and employees, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons impressed into service under the provisions of Section 4-1.05(c)(3) of this chapter, be charged with duties incident to the protection of life, property and environment during such emergency, shall constitute the emergency organization of the Town of Los Altos Hills. § 4-1.04. Director, and Assistant Director of Emergency Services, and Emergency Services Manager.
(a) There is hereby created the office of Director of Emergency Services. The City Manager shall be the Director of Emergency Services. The Director shall oversee the Office of Emergency Services.
(b) There is hereby created the office of Assistant Director of Emergency Services, who shall be appointed by the Director. In the absence or incapacity of the Director, the Assistant Director of Emergency Services shall also have the day-to-day responsibility for the management and operation of the Office of Emergency Services. The Assistant Director shall exercise all powers vested by this chapter in the Director.
(c) There is hereby created the position of Emergency Manager, who shall be appointed by the Director.
§ 4-1.05. Powers and duties of the Director, and Assistant Director of Emergency Services, and Emergency Services Manager.

It shall be the duty of the Director of Emergency Services, and he/she is hereby empowered, to develop and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements.
(a) The Director of Emergency Services or acting Director (if the Director is unavailable) is hereby empowered:
(1) To request the City Council to proclaim the existence or threatened existence of a "local emergency" if the governing body is in session, or to issue such proclamation if the City Council is not in session or otherwise unable to convene. Whenever a local emergency is proclaimed by the Director, the City Council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect.
(2) To request that the Governor through appropriate channels proclaim a state of emergency when, in the opinion of the Director, Assistant Director or acting Director, the resources of the Town are inadequate to cope with an emergency. (3) To represent or provide representation of the Town in all dealings with public or private agencies pertaining to civil preparedness in the event of an emergency. (4) Control and direct the effort of this emergency organization for the accomplishment of the purposes of this chapter.
(5) Direct cooperation between and coordination of services and staff of this emergency organization; and resolve questions of authority and responsibility that may arise between them.
(b) The Assistant Director shall, under the supervision of the Director and with the assistance of Disaster Council representatives, prepare the Emergency Operations Plan and emergency plans and manage the emergency programs of this jurisdiction; and shall have such other powers and duties as may be assigned by the Director.
(c) The Emergency Manager shall be responsible for supporting and implementing a comprehensive disaster and emergency preparedness program, including education and community engagement, and shall have authority over the day-to-day administration and operations of the Office of Emergency Services. The Emergency Manager may designate qualified staff or agents to assist in carrying out these responsibilities as necessary. (c)(d) In the event of the proclamation of a "local emergency" as herein provided, the proclamation of a "state of emergency" by the Governor or the Secretary of the California Office of Emergency Services, or the existence of a "state of war emergency," the Director is hereby empowered to:
(1) Make and issue rules and regulations on matters reasonably related to the protection of life, property and environment as affected by the emergency; provided, however, that the rules and regulations must be confirmed at the earliest practicable time by the City Council;

(2) Obtain vital supplies, equipment and other properties found lacking and needed for the protection of the life, property and environment of the people, and bind the Town for the fair value thereof and if required immediately, to commandeer the same for public use;
(3) Require emergency services of any Town officer or employee and, in the event of the proclamation of a state of war emergency or a state of emergency by the Governor in the region in which this Town is located, to command the aid of as many members of this community as are deemed necessary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by State law for registered disaster service workers;
(4) Requisition necessary personnel or material of any Town department or agency; (5) Execute all ordinary power as City Manager, all of the special powers conferred by this chapter or by resolution or eEmergency Operations pPlan adopted pursuant hereto, and all powers conferred upon the Director by any statute, agreement approved by the City Council, or by any other lawful authority. (d)(e) The Director of Emergency Services shall designate the order of succession to that office, to take effect in the event the Director is unavailable to attend meetings and otherwise perform duties during an emergency. The order of succession shall be:
(1) City Manager or their designee;
(2) Public Works Director;
(3) Planning Director;
(4) Administrative Services Director;
(5) City Clerk;
(6) Other employees designated by the City Manager;
(7) Most senior elected official with required National Incident Management Systems (NIMS) training.
§ 4-1.06. Disaster Council membership.

The Los Altos Hills Disaster Council shall consist of the following:
(a) The Director of Emergency Services who shall be chair. (b) The Public WorksAssistant Director of Emergency Services who shall be the vice chair. (c) The Public Works Director.
(c)(d) The Mayor, or City Council designee, who shall be the liaison. The Mayor may convene the Council in the event the Chair is unavailable.
(d) The Assistant Director of Emergency Services.

(e) Such chiefs of emergency services as are provided for in a current eEmergency oOperations pPlan of this jurisdiction, adopted pursuant to the ordinance codified in this section. (f) Such representatives of civic, business, institutional, non-profit, public, or other organizations having an official emergency responsibility, as may be appointed by the Director with the advice and consent of the City Council. § 4-1.07. Disaster Council powers and duties.
(a) It shall be the duty of the members of the Los Altos Hills Disaster Council, and they are hereby empowered, to engage in emergency response and recovery planning; to review and provide input on emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements.
(b) The Director of Emergency Services shall advise the Disaster Council with regard to the preparation and maintenance of the Emergency Operations pPlan in whole or in part. (c) The Disaster Council shall develop and maintain strategic emergency planning partnerships with other local agencies.
(d) The Disaster Council shall comply with the California Emergency Services Act and abide by the California Disaster and Civil Defense Master Mutual Aid Agreement. (e) The Disaster Council, accredited by the State of California, is empowered to register and direct the activities of disaster service worker (DSW) volunteers within the sphere of influence of the Town.
(f) The Disaster Council agrees to follow established rules and regulations relating to the various classes of disaster service workers, scope of duties of each class, and manner of registration pursuant to the provisions of Government Code Section 8585.5. (g) The Disaster Council will also serve as the Los Altos Hills Citizen Corps Council withhave the following additional responsibilities:
(1) Approve DSW volunteer training and planning to ensure compliance with current DSW regulations and guidelines.
(2) The Assistant Director of Emergency Services will coordinate Community Emergency Response Team (CERT) training and exercises with the Los Altos Hills County Fire District, Ham Radio training with the Los Altos Hills Emergency Communication Committee (ECC) and other DSW volunteer training, as identified. (3) The City Manager, City Clerk, Assistant Director of Emergency Services, CERT Coordinator, Emergency Communications Committee Chair or others as designated by the City Manager or their designee shall be the Authorized Representative(s) for the registration form processing of DSW volunteers Disaster Service Workers. The City Manager, City ClarkClerk and Assistant Director of Emergency Services and shall review and approve volunteer training activities, as necessary, when the Disaster Council is not in session.

(4) Self-certification of DSW volunteers may occur under two circumstances. (i) During proclaimed emergencies, when monitored and screened by the Director of Emergency Services, an authorized representative identified in subsection (g)(3) or the CERT Incident Commander and CERT General Staff may administer self-certification volunteer DSW volunteer registration forms for spontaneous volunteers.
(ii) During approved Santa Clara County Fire Department (SCCFD) CERT Academy classes or refresher classes when monitored and screened by SCCFD employee CERT instructors.
(h) The Disaster Council shall meet upon call of the chair or, upon call of the vice chair (in the absence of the chair).
§ 4-1.08. Emergency Operations Plan.
(a) The Town of Los Altos Hills has adopted the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) as the prevention, preparedness, mitigation, response and recovery framework for the Emergency Operations Plan.
(b) The Los Altos Hills Disaster Council shall be responsible for the development of the Emergency Operations Plan (Plan), and Annexes specific to the Plan as identified, which shall provide for the effective mobilization of all of the resources of this jurisdiction, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services and staff of the emergency organization.
(c) The pPlan shall also identify the sources of outside support which might be provided (through mutual aid and specific statutory authorities) by other jurisdictions, State and Federal agencies, and the private sector.
(d) Such pPlan shall take effect upon adoption by resolution of the City Council. (e) The pPlan may be activated by any of the following Town representatives:
(1) Those listed in Section 4-1.05(d)(f) under the Director of Emergency Services Order of Succession.
(2) Any City Councilmember with required NIMS training. (3) Any Emergency Communications Committee volunteer with required NIMS training.
(4)(2) Any CERT supervisor with required NIMS training. § 4-1.09. Preservation of local government during an emergency—Succession.

In order to preserve local government during an emergency, the City Council shall meet as soon as possible, ascertain the damage incurred as a result of the emergency, and fill vacancies with

standby officers of the Council, as prescribed by California Government Code Sections 8635 through 8644.

In the absence of a quorum, remaining council member(s) shall determine the availability of missing council members and fill seats with standby officers. Standby officers of the Council are the former members of the Council, beginning with the immediate past Ccouncil members, and then to prior years, beginning with the most recent.
…
§ 4-1.12. Emergency Chief Executive Powers.

In accordance with California Government Code Section 38791, during periods of great calamity, such as extraordinary fire, flood, storm, epidemic, earthquake, sabotage or enemy attack, the mayor shall have complete authority over the Town and the right to exercise all police power vested in the Town by the Constitution and general laws.
§ 4-1.13. Mutual Aid.

Emergency plans adopted and approved by the City Council shall provide for the interchange of mutual aid and for coordination with the emergency plans of the county operational area. § 4-1.14. Emergency Contracting Procedures.

The Town shall undertake emergency contracting as described in § 2-4.01(b) in accordance with California Public Contract Code Section 22050. The Director of Emergency Services is delegated authority to order any action pursuant to Section 22050. § 4-1.15. Emergency Building Abatement Procedures.

The Town shall undertake emergency building abatement as described in § 6-5.

SECTION II. Revisions to “Purchasing System” of Title 2, Chapter 4 The following sections in Title 2, Chapter 4 are amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect. § 2-4.01. Purchases on behalf of Town—General rules.
(a) City Manager as Purchasing Agent. The City Manager shall have full authority to purchase or provide for the purchase of all materials, supplies, services, and equipment for the use of all departments, commissions, and boards comprising the Town government, in accordance with the provisions of this chapter, except articles required by the state codes to be purchased otherwise.
(b) Emergency Purchasing and Contracting. No purchase of an article, service or thing shall be made by any department head independently of the City Manager except in cases of immediate emergency that occur when the office of the City Manager is not open for the

conduct of the City's business. In such instances, the department head may make the necessary emergency purchase and shall report the same in writing to the City Manager within 24 hours, accompanied by a definite statement of the occasion and reasons for such emergency purchase. In the case of an emergency, the City Manager may undertake contracting procedures in accordance with the provisions of California Public Contract Code Section 22050.
(b)(c)Prohibition on Splitting Procurement. Under no circumstances may any procurement or purchase contemplated in this chapter be split or separated into smaller components to avoid procurement or purchasing procedures and/or determine the awarding authority. …
§ 2-4.03. Open market orders for purchases and procurements of $60,000 or less.

All purchases or procurements of professional and facility services, public projects, supplies, materials, equipment, or other personal property, the cost of which is $60,000 or less, may be made in the open market without newspaper advertisement. When deemed appropriate by the City Manager, open market purchases shall be based on at least three competitive bids or quotes and shall be awarded on the basis of the bid most advantageous to the Town. The City Manager may solicit bids directly from prospective vendors by mail, email, or by telephone. The City Manager shall keep a record of all open market orders and bids submitted thereon which shall be open to public inspection. Public projects of $60,000 or less may be performed by the employees of the Town by force account or may be performed by negotiated contract. Notwithstanding the provisions of this section, procurement of public projects as defined in the California Public Contracts Code shall comply with all applicable provisions of the Public Contracts Code. § 2-4.04. Formal and informal procedures for the purchase and procurement of goods, services, and public projects in excess of $60,000.
…
(b) Procurement of Public Projects.
(1) Informal Bid Procedures for Procurement of Public Projects. In accordance with Public Contract Code Sections 22032 and 22034, for the procurement of public projects $200,000 or less, the Town shall engage in the following procedures:
(i) Contractors List. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contracts Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. (ii) Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the contractor list, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contracts Code. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids. All mailing of notices to contractors pursuant to this subdivision shall be completed not less than 10 calendar

days before bids are due. Additional contractors and/or construction trade journals may be notified at the discretion of the department soliciting bids; provided, however:
…
SECTION III. Revisions to “Nuisance Abatement” of Title 6, Chapter 5 The following sections in Title 6, Chapter 5 are amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect. § 6-5.01. Definition of nuisance.

Nuisance means anything which (1) is injurious or threatening to health or safety, (2) obstructs the customary free use or passage of any stream, park, street, pathway, public easement, or highway, or (3) is specifically declared by this Code or state law to be a nuisance. Examples of a nuisance include, but are not limited to:
(a) Any explosives, flammable liquids or hazardous materials which are stored in a manner or an amount contrary to state law or this Code;
(b) Any building or structure which is made, erected, altered, maintained, partially destroyed or abandoned, including such instances due to an emergency as defined in §4-1.02, or contrary to state law or this Code;
…
§ 6-5.06. Other remedies.

Nothing in this chapter shall affect, prevent or prejudice any other remedy or penalty, civil or criminal, for the creation or maintenance of a nuisance. Nothing in this chapter shall prohibit the summary and immediate abatement of a nuisance upon the order of the City Council or any Town officer as authorized by law if the Council or officer determines that the nuisance constitutes an immediate threat to the public health or safety, including a nuisance necessitated by an emergency as defined in §4-1.02.

Thursday, November 20, 2025, at 5:30 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California 15 W 200 S & 255 S West Temple, Salt Lake City, Utah 84101

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: Acting City Manager Cody Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, Community Services Supervisor Emina Mahic, Management Analyst Joram Parcutilo, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (5:30 P.M.)
Mayor Tankha called the meeting to order at 5:30 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

Council Member Swan participated under AB 2449 due to attending the National League of Cities Conference. Council Member Swan participated remotely from 15 W 200 S, Salt Lake City, Utah 84101.

Council Member Mok participated under AB 2449 due to attending the National League of Cities Conference. Council Member Mok participated remotely from 255 S West Temple, Salt Lake City, Utah 84101.

1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no public comments.

2. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency Designated Negotiators: Kavita Tankha and Steve Mattas Unrepresented Employee: Acting City Manager

3. ADJOURN CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION

5. ADJOURN
The meeting adjourned.

CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:02 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

City Attorney Steve Mattas reported that the City Council met in Closed Session to discuss two items. Regarding the matter of CalHDF v. Town of Los Altos Hills, the Council received an update and provided direction, with no reportable action taken. Regarding the second item, anticipated litigation related to excess building permit fees, the Council, by a 5–0 vote, authorized a full refund of the excess fees that had been paid, totaling approximately $1.2 million. This amount includes the refund previously received by the Town from CSG and applies to all permit types with a valuation greater than $1,000.

1. AGENDA REVIEW
Mayor Tankha stated that ITEM 10C – Community Development Director Update on Housing Element will be heard after ITEM 2 - Consent Calendar.

2. PRESENTATIONS AND APPOINTMENTS
A. Youth Committee Presentation
The Annual Report was presented by Youth Commission Co-Chairs Sofia and Alan, who provided an overview of their activities and accomplishments over the past year.

They highlighted its role as a group of up to 20 middle and high school student residents who meet twice monthly to represent Los Altos Hills youth in local government, promote civic engagement, and support Town events. The Commission’s charter focuses on civic involvement, volunteering, youth morale, community belonging, and leadership skill-building.

Over the past year, the Commission organized and supported a wide range of community events, including the Outdoor Movie Night, Hoedown, Touch-A-Truck, document shredding events, Costume Game Night, Festival of Lights float, Barn Lighting, Tech for Seniors, Game Night, a Leadership Conference, Hoppin’ Hounds, the Pathways Run/Walk, and the Town Picnic. The report included photos from these events demonstrating strong youth participation and community impact.

The Commission’s overarching goals for the coming year are to increase community engagement and joy among Los Altos Hills youth, welcome new youth to Town, and continue promoting meaningful youth representation. The Commission also expressed appreciation for staff liaison Emina Mahic for her support.

B. Proclamation Recognizing Community Foundation Week, November 12-18, 2025, and Honoring the Work of the Los Altos Mountain View Community Foundation Mayor Kavita Tankha presented a proclamation recognizing November 12–18,

2025, as Community Foundation Week and honoring the work of the Los Altos Mountain View Community Foundation (LAMVCF). The proclamation highlights the vital role community foundations play as locally led, grantmaking public charities that turn community potential into action. It recognizes their long history of advancing collaborative philanthropy since 1914 and acknowledges the national significance of Community Foundation Week, established in 1989.

The proclamation emphasizes LAMVCF’s leadership as the philanthropic hub for Los Altos, Mountain View, and Los Altos Hills, noting its impact in key areas such as wildfire preparedness, affordable housing, mental health, youth programs, and the arts. It also commends LAMVCF for strengthening the nonprofit ecosystem through operational support, capacity building, and partnerships—especially during times of crisis. Mayor Tankha called on all residents to learn about and support LAMVCF’s efforts to advance community well-being and the common good.

C. Proclamation Supporting the Bay Area District’s Zero-Emission Building Appliance Rules
Council Member George Tyson presented a proclamation supporting the Bay Area Air District’s Zero-Emission Building Appliance Rules (Rules 9-4 and 9-6). The proclamation highlights the significant health and air-quality impacts caused by gaspowered furnaces and water heaters, which generate nitrogen oxides, particulate matter, and other harmful pollutants linked to asthma, cardiovascular issues, and premature deaths. It notes that these appliances produce more NOx pollution than all Bay Area passenger vehicles combined and disproportionately affect communities of color.

The proclamation recognizes the region’s long-standing struggle to meet federal air quality standards. It supports the Air District’s efforts to transition to zero-emission equipment, introduce reasonable flexibility measures, and align with California’s climate goals. It affirms that adopting zero-NOx standards will help Los Altos Hills reduce greenhouse gas emissions, improve climate resilience, and advance long-term community health and sustainability.

D. Reappointment to the Los Altos Hills Environmental Initiative Committee Council Member Tyson made a motion to reappoint Aileen Lee to the Los Altos Hills Environmental Initiatives Committee. Vice Mayor Bhateja seconded the motion.

APPROVED, VOTE 5-0
E. Report from the Los Altos Hills Community Fire District LAHCFD General J. Logan provided the City Council with an overview of the Los Altos Hills County Fire District’s organizational planning work and the Fiscal Year 2025–26 Workplan. She explained that the Workplan is a comprehensive and evolving document that guides District operations, projects, and budgeting for the coming year, and is closely aligned with the District’s Mission Statement, Strategic Plan, Community Wildfire Protection Plan Annex 4, and overall Chart of Services. Logan described the District’s annual planning cadence, the recent organizational planning session, and the incorporation of new staff and partner input. She outlined major areas of focus within the Workplan, including programs and grants, community education and risk reduction, emergency preparedness, fire and emergency medical response, operations, administration, and capital assets. She reported on key accomplishments

from the prior fiscal year, highlighted areas where staffing, resource, and operational gaps have now been addressed, and noted continued progress on significant projects such as the I-280 Fuel Break, Firewise community support, home ignition zone evaluations, vegetation management, emergency access improvements, and regional collaborations. Logan also discussed investments in technology, equipment, facilities planning, training, and professional development. She concluded by emphasizing that the updated Workplan reflects a coordinated, District-wide effort to strengthen wildfire prevention, enhance emergency response readiness, and support long-term community safety and resilience.

3. PRESENTATIONS FROM THE FLOOR
There were no public comments.

4. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer’s Report – This item was provided solely for informational purposes.

B. Disbursement Report - This item was provided solely for informational purposes.

C. Quarterly Investment Report- This item was provided solely for informational purposes.

5. CONSENT CALENDAR
A. Approval of the Special City Council Meeting Minutes October 16, 2025 APPROVED, VOTE 5-0
B. Approval of the Regular City Council Meeting Minutes October 16, 2025 APPROVED, VOTE 5-0
C. Approval of the Special City Council Meeting Minutes October 29, 2025 APPROVED, VOTE 5-0
D. Resolution Approving the First Amendment for a Six-Month Term Extension to the Grant Agreement with Los Altos Hills Community Fiber for the Broadband Infrastructure Project APPROVED, VOTE 5-0
E. Letter of Support for Assembly Bill 63 APPROVED, VOTE 5-0 F. Letter of Support for Assembly Bill 762 APPROVED, VOTE 5-0 G. Resolution Accepting an Open Space Easement at 12788 La Cresta Drive, Lands of Reddy APPROVED, VOTE 5-0
H. Resolution Vacating a Portion of an Existing Open Space Easement at 13410 La Cresta Drive, Lands of Seto APPROVED, VOTE 5-0

6. ONGOING BUSINESS
A. Discuss and Direct Community Development Department (CDD) Staff on Concepts Aiming to Address the Concerns brought up in the Community Development Department (CDD) Listening Session on October 22, 2025
Community Development Director Jay Bradford reported on the department’s October 22 listening session, where residents, permit holders, contractors, and design professionals provided direct feedback on their experiences with the Town’s development processes. He stated that the session highlighted several major themes, including inefficiencies in planning processes that lack predictability, the need for better coordination and accountability among agencies, and a desire for modernization and improved alignment between policy and the Town’s codes and standards.

In response, staff has begun developing short-, medium-, and long-term process improvements.

Short-term efforts include implementing an online appointment and scheduling system, improving voicemail instructions to ensure alternative points of contact, organizing and updating online informational materials, and increasing accountability within the plan review process by clarifying how to reach the correct technical reviewer. Bradford noted that the department will continue gathering feedback through emails and a dedicated website portal, aggregating results quarterly to assess progress and identify further areas for improvement. He also highlighted plans to continue hosting community listening sessions, develop clearer checklists and guides for applicants, and pursue long-term modernization tools such as automated property-specific development guides, AI-supported plan review, and comparative code analysis to help align Los Altos Hills standards with peer jurisdictions. Bradford emphasized that this work is intended to improve transparency, responsiveness, and overall customer experience across the development process.

I. Resolution Granting the Request for Extension of the Expiration Dates for Various Building Permits APPROVED, VOTE 5-0
J. Adopt by title only and waive second reading of an Ordinance introducing the 2025 California Building Standards Code adoption for the Town of Los Altos Hills. The ordinance amends Title 8 (Building Regulations) of the Los Altos Hills Municipal Code to adopt by reference all twelve parts of the 2025 California Building Standards Code, including the Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland Urban Interface, Historical Building, Fire, Existing Building, Green Building Standards (CALGreen), and Referenced Standards Codes, together with local amendments and adopt a Resolution of the town of Los Altos Hills confirming city policy on greenhouse gas emission reductions emanating from buildings. APPROVED, VOTE 5-0 PUBLIC COMMENT:

1. Allan Epstein
Council Member Tyson made a motion to approve the Consent Calendar as presented.

Council Member Mok seconded the motion. APPROVED, VOTE 5-0 MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

The City Council expressed strong support for continuing the development-process improvement effort initiated through the October 22 listening session and directed staff to refine the proposed short-, medium-, and long-term concepts in coordination with the Planning Commission.

Councilmembers emphasized the importance of improving permit turnaround times, especially for ADUs, and ensuring staff provides complete plan review comments at one time. Council encouraged greater transparency in the development review process, including clearer flowcharts, checklists, guides, and potentially a consolidated development handbook.

Councilmembers supported exploring an ombudsperson role, continuing community listening sessions, and expanding interagency coordination with partner agencies such as Environmental Health and the Fire District to reduce delays. Council also requested that staff provide timelines and return with prioritized recommendations through the Planning Commission and the annual workplan process.

Public Comments:

1. John O’Connell

7. PUBLIC HEARING
A. Waiver of Reading and Introduction of an Ordinance Amending Title 4, Chapter 1 "Emergency Organization and Function", Title 2, Chapter 4 "Purchasing System", and Title 6, Chapter 5 "Nuisance Abatement" of the Los Altos Hills Municipal Code to add new Management Positions, Revise and Remove Outdated Provisions, and Establish New Authority and Procedures for Emergency Response
The Public Hearing was opened, and no members of the public came forward to speak.

Council Member Tyson made a motion to waive reading and introduce an Ordinance (Attachment 1) amending Title 4, Chapter 1 (“Emergency Organization and Function”), Title 2, Chapter 4 (“Purchasing System”), and Title 6, Chapter 5 (“Nuisance Abatement”) of the Los Altos Hills Municipal Code to add a new management position and associated responsibilities, revise or remove outdated terms, memberships, and bodies that no longer reflect the Town’s organizational structure, and add new authority and procedures to ensure effective emergency management and compliance with state law. Vice Mayor Bhateja seconded the motion. APPROVED, VOTE 5-0
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: Mok
ABSENT: None
B. Resolution Approving a Conditional Use Permit Extension for an Existing Monopine Wireless Communication Facility at 27299 Arastradero Road; Lands of Purissima Hills Water District
The Public Hearing was opened, and no members of the public came forward to speak.

Council Member Tyson made a motion to approve the Resolution granting a Conditional Use Permit extension for the existing monopine wireless communication facility located at 27299 Arastradero Road, Lands of Purissima Hills Water District. Council Member Mok seconded the motion. APPROVED, VOTE 5-0

MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: Mok
ABSENT: None

8. NEW BUSINESS
A. Formation of an Ad Hoc Committee for the Los Altos/Los Altos Hills Little League Contract
Council Member Tyson made a motion to appoint Mayor Tankha and Council Member Tyson to the Ad Hoc Committee for the Los Altos/Los Altos Hills Little League Contract. Vice Mayor Bhateja seconded the motion. APPROVED, VOTE 5-0
B. Formation of an Ad Hoc Committee for the Victoria Dye Equestrian Concessionaire Agreement
Public Comment:

1. Allan Epstein
Vice Mayor Bhateja made a motion to appoint Council Member Swan and Council Member Mok to the Ad Hoc Committee for the Victoria Dye Equestrian Concessionaire Agreement. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0 C. Consideration of Acting City Manager Compensation
Council Member Tyson made a motion to approve an hourly rate equivalent to an annualized salary of $240,000 for the Acting City Manager and to delegate authority to the City Attorney to execute the Personnel Action Form necessary to implement this adjustment. Vice Mayor Bhateja seconded the motion. APPROVED, VOTE 5-0

9. REPORTS FROM COMMITTEES, SUBCOMMITTEES, AND COUNCILMEMBERS

ON OUTSIDE AGENCIES
Vice Mayor Bhateha and Council Member Tyson, and Council Member Mok provided reports.

10. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller reported that the Town is now accepting applications for the upcoming Planning Commission vacancy. All applications will be submitted to the City Clerk, and applicants with questions may contact Community Development Director Jay Bradford for additional information. She also provided an update on the Our Town newsletter, noting that a subcommittee has been formed to review the RFPs received. Due to a temporary health-related delay affecting one subcommittee member, the group will meet in early December. In the interim, the Town has entered into a one-issue agreement with Alex

Atkins Design to produce the winter edition, which is expected to be released in late January or early February. Miller also reminded the Council of the Regular Adjourned City Council Meeting on Tuesday, December 9 at 6:00 p.m., and the annual Reorganization Meeting scheduled for Thursday, December 18. She had no further updates to report.

C. Community Development Director Jay Bradford provided an update on the Town’s ongoing dialogue with HCD following the October 10th comment letter related to the Housing Element Amendment. The update outlined continued communication with HCD staff, the additional information prepared by the Town, and the steps being taken to fully address the issues raised in the letter.

To support HCD’s review, the Town has resubmitted the Housing Element Amendment along with a supplemental feasibility analysis for the three multifamily opportunity sites, demonstrating their potential for redevelopment. This submittal also included the accompanying technical report, the zoning actions adopted by the City Council on October 16th, an updated sites inventory, and a revised compliance checklist confirming alignment between the adopted zoning and Housing Element requirements.

Community Development Management Analyst, Mr. Behrouz Amirbadvy, was introduced.

Behrouz was part of the 2024 cohort of interns, where he supported the City Manager’s Office, and is a recent UCLA graduate with a Master of Public Administration focused on public policy. He will help anchor the department’s finance efforts and is a welcome addition to the team.

The Community Development Department introduced an opportunity to engage with Foothill College students on a Plane Wildfire Project. Over the next few months, staff will work with the project leads to learn more about their efforts and identify potential areas for collaboration.

D. Finance Director Thomas Leung welcomed Varsha Srinivasan, who started at the end of October as our new Management Analyst. Varsha joins us from the City of Redwood City, where she spent the past three years in the Community Development Department, beginning as a Management Fellow and most recently serving as a Management Analyst.

The Finance team continues work on the annual audit. All required documents have been submitted to the auditors, and we are now awaiting the draft financial statements for review.

Staff are also working with a startup, Civitas, on a two-month pilot to streamline bank and cash reconciliations, a process that currently takes many hours of staff time each month.

E. Public Works Director WooJae Kim reported that the El Monte Fire Station Utility Undergrounding (Rule 20A) Project is nearing completion, with Comcast expected to complete the remaining overhead line cutovers by mid-December. Once that work is finished, AT&T will remove the poles within the project area, marking the final step of the Rule 20A effort. Staff plans to bring the acceptance of work performed by Phoenix Electric, the Town’s contractor responsible for installing the joint trench and service lines, to the December 9 Special City Council meeting, as Phoenix’s portion of the work is now complete. He also provided an update on the Heritage House Upgrade, explaining that the project has been delayed due to supply chain issues related to obtaining new electrical panels. The panel is expected to arrive soon, and staff continue to push for project completion by the end of the year. Public Works is also coordinating with the History Committee and the Emergency Preparedness and Response Committee to finalize the furnishings for the upgraded Heritage House.

F. Acting City Manager Cody Einfalt reported that the Town has been collecting speed data from its speed feedback signs since June 2025, rotating the signs through ten locations every two weeks. The information is being provided to the Sheriff’s Office; however, the Sheriff has requested specific direction from the Town on how to address speeding concerns, and staff will return to Council with further recommendations at a future meeting. Einfalt also noted that Phase 1 of the Home Ignition Zone work at Town Hall was completed on November 8, with maintenance crews raising tree canopies from zero to six feet to reduce ladder fuels. Staff will be coordinating with committees regarding the remaining work needed within zero to five feet of the building. He also announced upcoming community events, including the 47th Annual Festival of Lights Parade on Sunday, November 30, 2025, where the Los Altos Hills Mother Goose Float will be propelled by the Youth Commission, and the annual Barn Lighting at Westwind Community Barn on December 7, 2025, featuring seasonal activities, refreshments, children’s crafts, pony rides, and a 5:00 p.m. lighting ceremony.

11. COUNCIL INITIATED ITEMS
A. Sewer Subcommittee requests hiring a consultant to evaluate and document potential changes to our sewer charges to Palo Alto and Los Altos Council reached consensus to hire a consultant to evaluate and document potential changes to the Town’s sewer charges to Palo Alto and Los Altos, with the understanding that the resulting agreement will fall within the City Manager’s signing authority.

B. Discussion on How the Town can strengthen the Green Sheets Public Comment:

1. Birgitta Indaco
Council will discuss this further at the Goal Setting meeting in February 2026.

C. Discussion on the Town Becoming a Charter City
Council will discuss this further at the Goal Setting meeting in February 2026.

D. Discussion on the Town pursuing a Transient Occupancy Tax Council will discuss this further at the Goal Setting meeting in February 2026.

11. ADJOURN
Mayor Tankha adjourned the meeting in memory of longtime resident Nancy Couperus,

who recently passed away. She recognized Nancy’s many significant contributions to the Town, particularly her decades-long work preserving open space, including her efforts to protect Byrne Preserve and Westwind Community Barn. Mayor Tankha noted that Nancy cofounded and actively supported the Westwind Riding Program for the handicapped, now the Westwind Riding Institute, which has served the community for nearly fifty years and stands as a testament to her dedication to public service. She shared that Nancy is survived by her husband, Jitze Couperus, and her daughters, Jennifer and Jane, and that the family encourages donations to the Westwind Riding Institute in lieu of a memorial. On behalf of the Council, Mayor Tankha honored Nancy as an extraordinary, once-in-a-generation community member whose legacy will be long remembered.

Mayor Tankha adjourned the Regular Meeting to the Special Meeting of December 9, and the Council observed a moment of silence in Nancy’s memory.

The meeting adjourned at 8:55 PM.

2025-09-02 EPRC Draft Minutes Page 1
Town of Los Altos Hills Emergency
Preparedness and Response Committee
Regular Meeting Minutes, Tuesday, September 2nd, 2025 @ 6:00 pm. PDT Public Documents Folder (minutes & agenda)

1. Call to order (start recording) [6:00 pm]
The meeting was called to order by Chair Harter at 6:11pm

2. Roll call of EPRC members [6:15 pm]
Voting Member Status Comment
(S) Amita Sachdeva Present
Ben Gikis Present
(VC) Dave Stewart Remote
(C) Phil Harter Present
Rob Singh Present
Sam Wood Present
Terry Kearney Present
With 6 of 7 voting members attending, a quorum was present.

2025-09-02 EPRC Draft Minutes Page 2
Associate Member Status Comment
Andy Kirk Not Present
Bill Lattin Not Present
Bill Ralston Remote
David Gilmour Not Present
Neil Katin Remote
Victoria Bebee Remote
Other attendees
Name Comment
Rajiv Bhateja LAH Council Liaison
Jay Bradford LAH Community Development Director
Victoria Bebee LAH Town Emergency Manager Liaison
Denise Gluhan LAHCFD Liaison
Cody Einfalt LAH Deputy City Manager
Joram Parcutilo LAH Management Analyst
Katy Servanti CERT Member/LAH Town Resident
Neal Mielke Firewise Member/LAH Town Resident

2025-09-02 EPRC Draft Minutes Page 3

3. Public comment on subjects not on the agenda

4. EPRC Chair Remarks (Harter)
● 2 year cycle coming up on goals/priorities - make a decision on how to proceed so we can bring to City Council
● Update on Fire Ordinances for Town Discussion
● Update on Emergency Operations Plan/Wildfire Mitigation

5. Approve Previous Meeting Minutes
6 yes, 0 no, 0 abstain. Motion Approved

6. General and Invited Reports and Q&A (30 minutes)

6.1 Discussion & presentation on update of Town’s Emergency Operations Plan with Joram Parcutilo and Victoria Bebee. ● Municipal Code being reviewed by Joram & Victoria
● Updated references – LAH Citizen Corp
Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x
Dave Stewart x
Phil Harter x
Rabindra Singh x
Sam Wood X x
Terry Kearney X x

2025-09-02 EPRC Draft Minutes Page 4
● Ordinance is currently outdated
● Key Updates:
○ New positions & structure – align w/ Town’s EOP
○ Recognizes modern emergency roles including Asst. Director of Emergency Services
○ Removal of Outdated Services: removes obsolete groups & terminology ○ Streamlines organization to active & accountable positions only ○ New authority & procedures: authority for Dir of Emergency Services to proclaim a local emergency
○ Defines emergency operation center procedures
○ Grants authority for temporary emergency regulations (curfews, evacuations) ○ Mutual aid clause missing on municipal code
● Question on where EPRC stands here
○ EPRC in our charter is that we are an advisory committee and not a response committee (Kearney).
○ Town is currently looking at Cupertino & Mountain View ○ Bill Ralston recommends looking at Portola Valley & Morgan Hill ○ Are there any changes to our Ops plan based on Joram & Victoria’s proposal? ■ No - looking for comments and advisory help

6.2 Discussion & Presentation on progress of fire ordinances.

Report covering different aspects under consideration, including work by the town staff. (Stewart & Bebee)
● Site development/landscaping has subsections for erosion, noise, screening, etc, but nothing on wildfire preparedness
● Ordinance focuses on protecting every tree
● Recommendations: adopt CA Building Code R337 for all new construction across LAH, not just in higher fire severity areas. (Included maps on Altadena) ● Add wildfire, storm, & evacuation considerations to Site Development. Change focus from “save every tree” to “promote emergency planning”
● Standard currently applies to high and very high fire severity - we can expand it to include all areas (Bradford)
● Heritage Oak ordinances - current ordinance
● Recommendations: change heritage oaks definition to 113 inch circumference (approx 36 inch diameter)
○ Allow owners to thin or remove newly non-heritage trees ○ Follow defensible space guidelines (especially zone 0 hardening, prevent crown fire propagation)
○ Prevent branch & tree falls during storms, especially if blocking evacuation routes ● Easy addendum to Fencing

2025-09-02 EPRC Draft Minutes Page 5
○ Ordinance 10-1.507 establishes requirements for “Fences, walls, gates & columns”
○ Recommendation: add requirement that non-combustible fencing be required within 5 feet of structures. Congruent with upcoming Zone 0 requirements.

Motion to propose to council:

1. Adopt CA Residential Code R337 for all new construction across LAH, not just in higher fire severity areas

2. Change Heritage Oak Definition to 113 inch circumference (approx 36 inch diameter)

3. Add a requirement that combustible fencing not come within 5 feet of structures or overhangs (eves) of structures. Allow non-combustible fencing within 5 feet.
6 yes, 0 no, 0 abstain. Motion Approved

6.3 Discussion on wildfire mitigation programs with Jay Bradford and Victoria Bebee.
● Fire Risk Reduction Community (Denise)
● LAHCFD will submit their application this year 2025
Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x x
Dave Stewart x
Phil Harter x
Rabindra Singh x
Sam Wood x
Terry Kearney x x

2025-09-02 EPRC Draft Minutes Page 6
● Fire District will be applying as a special district
● Special District, Tribal Nation is how the Fire District will apply ● Application is due October 1, 2025
● Main benefit - if you apply for grants, it goes directly to the grant process and skips the application.
● Rate reduction benefit
● Recommend from Town’s perspective to recommend for 2027 cycle - we are waiting on the safety element in order to submit
● Safety element is one of the issues for the Town
● Work in prior discussions will inform this decision, will need to have number of criteria to be met first
● Adoption of local recommendation that exceeds local fire mitigation (example, Dave’s recommendations to the Town)
● Adoption of defensible space rules, heightened regulations, apply zoning regulations that apply fire mitigation, or adopt comprehensive retrofit list ● Providing multiple jurisdictional county mitigation lists ● Denise recommends the 100 foot designation for all properties (which is now standard for all unincorporated)

6.4 Discussion on EPRC Priorities & Goals for 2026-2027 with Chair Harter
● Town Plans & Required Documents
● Wildfire Mitigation
● Mass Notification
● Community Outreach
● Medical Response to Emergencies/Disasters
● Radio Communications - Support training for Emergency Communicators in HAM club ● Other
Dave, Phil & Terry suggest that the Town hire a full-time Emergency Manager. EPRC cannot achieve its goals and priorities without the full support of an Emergency Manager Rajiv: Town of LAH is not wealthy, even if residents are wealthy. We get 6.6% of tax for every dollar, vs. the Fire District which gets 12%. They have $13M to spend a year on all Town related needs. Budgetary limits restrict the possibility to achieve all of EPRC goals/support.

Looking to start a nonprofit where affluent residents can donate to, which can be used for the Town.

Phil: Agrees that the Town has limited money, but we can better allocate our funds to properly pay for an Emergency Manager. We can raise money by other means including taxes.

Bradford: Need to have priorities/goals set by October/November to present to Council

7. Town and Fire District Reports

7.1 Town Council Liaison Report (Bhateja)

2025-09-02 EPRC Draft Minutes Page 7

7.2 City Manager's Report (Pirnejad/Einfalt)

7.3 District Liaison Report (Gluhan)
Link to presentation

7.4 Town Emergency Manager’s Liaison Report (Bebee)

8. EPRC Subcommittee Reports

8.1 Community Outreach (Sachdeva)
● Town Hoedown - Saturday, 9/6
● Touch a Truck - Saturday, 9/27 - EPRC Tabling Opportunity

8.2 Medical and Environmental Health (Harter)

8.3 Mass Notification (Singh)

8.4 Town Emergency Plans (Stewart)

8.5 Emergency Communications (Lattin/Katin)
● Request for funding for new lithium ion batteries. Quote obtained from Battle Born/Dragonfly Energy Corp for $4,482.14 and request to have this funding come from EPRC budget.

EPRC endorses the LAHEG (Los Altos Hills Emergency Group) repeater battery upgrade proposal to replace the existing lead-acid batteries with new Lithium Iron Phosphate batteries.

4.

2025-09-02 EPRC Draft Minutes Page 8

9. Review action items from the meeting
Discuss/Propose Future Agenda Items
Adjournment [20:30]
Chair adjourned the meeting without objection.

Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x x
Dave Stewart x
Phil Harter x
Rabindra Singh x
Sam Wood x
Terry Kearney x x

2025-10-07 EPRC Draft Minutes Page 1
Town of Los Altos Hills Emergency
Preparedness and Response Committee
Regular Meeting Minutes, Tuesday, October 7th, 2025 @ 6:00 pm. PDT Public Documents Folder (minutes & agenda)

1. Call to order (start recording) [6:00 pm]
The meeting was called to order by Chair Harter at 6:05pm

2. Roll call of EPRC members [6:07 pm]
Voting Member Status Comment
(S) Amita Sachdeva Present
Ben Gikis Present
(VC) Dave Stewart Present
(C) Phil Harter Present
Rob Singh Present
Sam Wood Not Here
Terry Kearney Not Here
With 5 of 7 voting members attending, a quorum was present.

2025-10-07 EPRC Draft Minutes Page 2
Associate Member Status Comment
Andy Kirk Present Left early before 7pm
Bill Lattin Present
Bill Ralston Absent
David Gilmour Absent
Neil Katin Abesent
Victoria Bebee Present
Other attendees
Name Comment
Jay Bradford LAH Community Development Director
Victoria Bebee LAH Town Emergency Manager Liaison
Denise Gluhan LAHCFD Liaison
Joram Parcutilo LAH Management Analyst

3. Public comment on subjects not on the agenda

4. EPRC Chair Remarks (Harter)
● Streamline things and get agenda topics in on time including presentations by EOD on Thursday prior to Tuesday’s meeting

2025-10-07 EPRC Draft Minutes Page 3
● November meeting will be in Duxbury room due to November elections ● Victoria sent out email re Portola Valley volunteer group wildfire

5. Approve Previous Meeting Minutes
5 yes, 0 no, 0 abstain. Motion Approved

6. General and Invited Reports and Q&A (30 minutes)

6.1 Municipal Code Update (Parcutilo & Bebee)
● Subcommittee feedback points
○ Definition of Term: Emergency Services Coordinator (ESC) vs Emergency Services Manager (ESM)
○ ESC: facilitate overall functioning of the EOC. Serve as advisor to the EOC Director & EOC Staff during emergencies
○ ESM: responsible for supporting & implementing a comprehensive disaster & emergency preparedness program, including education & community engagement, have authority over day to day admin & operations of the Office of Emergency Services.
○ Is Disaster Council required - 4-1.06
■ Not a requirement - but requiredif you want to have your Disaster Service Workers covered by the State Worker’s Compensation System Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x x
Dave Stewart x x
Phil Harter x
Rabindra Singh x
Sam Wood x
Terry Kearney x

2025-10-07 EPRC Draft Minutes Page 4
■ Adding EPRC to the municipal code under Disaster Council Members:
create plans, identify the people who will approve and implement plans, which would not be in a volunteer capacity under implementation.

Suggestion: recommend that we define “advisory” if needed into the municipal code or leave off and plan to add to disaster council meeting agenda and confirm participants at 2025 council meeting. ○ Disaster Council: Can Mayor convene?
■ We have opted to wait to have discussion with Cody & recommend that right now. Leave wording as is.
■ NIMS Training: 4-1.05e - follow best practices, remove NIMS wording altogether from municipal code in case language, class
numbers/descriptions change.
○ Who can activate the plan?
■ Plan may be activated by any of the following Town reps:
● Recommend:
● Councilmembers with NIMS training
● CERT Supervisor with NIMS training
● Those listed in section 4-1.05(d)(f) under Director of Emergency Services Order of Succession
○ Dave: had productive conversation with Victoria who did research on the various questions that have come up
○ Prior concern about the Disaster Council and the regular meetings that have been held including the depth of bench of who can make the call regarding an emergency
○ Why is EM currently not listed in the list of line of succession for disaster management
● Main sticking point was to have EPRC have some advisory role on Disaster Council Motion: EPRC recommends Town Council to accept the new wording on the Emergency Organization and Function of Title 4, Chapter 1.

2025-10-07 EPRC Draft Minutes Page 5
5 yes, 0 no, 0 abstain. Motion Approved

6.2 Fire Code Update (Bradford)
● Gave general overview of building codes to City Council on September 15th ● Discussion was light - highlighted initiatives from EPRC, other committees, and staff perspective
● Code modifications that EPRC requested regarding home hardening & defensible space ● Conversation on what we need to do to modify building standards ● R337 & 7a codes - residential and commercial respectively ● Wildland -Urban Interface consolidated the two codes into Title 24 - Part 7, which has dual authority
● Draft language modifying the base text for CA Wildland Urban Interface (WUI) added to meeting’s chat
● Taking a regional approach to implement the WUI standard as we are working ● 101.1 scope - if you’re adding new construction (that specific piece) would have to meet the WUI standard
● 101.3.1 Exception 5 - any building before July 1, 2008 would not be subject to this new code
● Does the new standard apply for any new construction/additions? ● Regardless if you have applied a fire severity zone or WUI, it does not matter, you will still need to follow the Town’s ordinances
● All incorporated land in Los Altos Hills will be included in the WUI Area codes Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x x
Dave Stewart x x
Phil Harter x
Rabindra Singh x
Sam Wood x
Terry Kearney x

2025-10-07 EPRC Draft Minutes Page 6
● Bradford will be bringing the changes made to Section 101- Scope & General Requirements packet to Council
● Group U occupancy is utilities.
○ Agriculture type of buildings are exempt
○ Should we include new construction Group U and make them non-exempt ● Group C - mental health facilities, mental hospitals, detox facilities, where occupants are under restraints and cannot get out on their own
● Should we apply WUI to all Group U occupancies or keep as is? ○ EPRC recommended applying WUI standards to all incorporated parts of Los Altos Hills
● Fire Severity Zone Color Coding: Moderate - yellow, High - orange - Very High - Red ● From a building code perspective, religious code exemptions are relatively the same as residential
● Why is the statement “All incorporated lands designated by the State Board of Forestry and Fire Protection as State Responsibility Area (SRA) including…” if this is not applicable to Los Altos Hills? Wording is part of the boiler plate from the State. ● Require replacement of Federal Pacific and Zinsco electrical panels Motion: EPRC recommends that the Town adopt the modifications to Part 7 of the WUI code as ratified at the EPRC meeting on October 7th, 2025.

Motion Passes: 5 yes, 0 no, 0 abstain
Member Moved Second Yes No Abstain Recuse Absent
Amita Sachdeva x
Ben Gikis x x
Dave Stewart x x
Phil Harter x
Rabindra Singh x
Sam Wood x
Terry Kearney x

2025-10-07 EPRC Draft Minutes Page 7
● Assembly Bill 130 - part of the 2025 housing budget package - reshaped the state’s code adoption process
● Allowed building code amendments - building standards commission deems changes necessary as emergency standards to protect health & safety: Home hardening included
● Because we have adopted R337, we feel comfortable moving forward with the other exemptions
● Committee recommendations were taken into consideration, from ○ Tech Committee (gas earthquake safety shutoff valve program) ○ EPRC (WUI adoption & noncombustible fencing near structures) ○ Environmental Initiatives Committee (transition to heat pumps & zero NOx policy for multifamily)
● Recommendation: work with the Town Committees, Santa Clara County Fire Department, Los Altos Hills Fire District to prepare amendments in these areas and bring back policies and or resolutions/ordinances for consideration and potentially adoption - which Council said yes to
● Fire code amendments - receive fire code amendments directly from Santa Clara County Fire Department
● All modifications they are asking for this year are just clarifications for prior and new building codes
● Administrative amendments: standardize authority for the Building Official to grant permit extensions through a consistent administrative guide ○ Recommendation: to bring back modifications to the administrative section of the building code with necessary changes to help enforce said code and the administration and safeguards
●

6.3 Discussion on EPRC 2026-2027 EPRC Goals (Harter)
● EPRC Priorities and Goals for 2026-2027 print out sheet - should we discuss fully today or form a subcommittee or utilize the Exec Committee to further discuss the goals ● Decide today on what the Town needs to handle and what the EPRC should handle ● If we are asking for a staff position to be filled, we need to put that in our recommendation and outline what it would look like from a cost perspective ● If we have a special meeting, we can have motions and vote, if we have a subcommittee

7. Town and Fire District Reports

2025-10-07 EPRC Draft Minutes Page 8

7.1 Town Council Liaison Report (Bhateja)
No report

7.2 City Manager's Report (Pirnejad/Einfalt)
No Report

7.3 District Liaison Report (Gluhan)
Link to presentation
● Fire Risk Reduction: non-city and county application submitted to Board of Forestry
○ This recommendation came from the EPRC and it was nice that the Fire District was able to apply and the Town will apply in 2027 ● Firewise USA Communities recognized - 8 since 2022, 11 with new applications being submitted
● HIZ requests have gone down - 15 at last meeting. No waiting list, completion rate is higher
● Rebates are increasing
● Campaign with Mailers for focus group of high severity & all communities that do not have any Firewise organizing going on

7.4 Town Emergency Manager’s Liaison Report (Bebee)

8. EPRC Subcommittee Reports

8.1 Community Outreach (Sachdeva)
● October 18 - CERT Windshield Survey/Zone Map Update

8.2 Medical and Environmental Health (Harter)
No Updates

8.3 Mass Notification (Singh)
● Subcommittee will be meeting
● Had meeting with T-Mobile regarding emergency communications ● Emergency sat comm solutions - what Starlink is doing with T-mobile and what other companies are also doing

8.4 Town Emergency Plans (Stewart)
● Victoria enrolled Dave, Bill, Neil and others to go through EOP

2025-10-07 EPRC Draft Minutes Page 9
● Evacuation annex is next big push within this

8.5 Emergency Communications (Lattin/Katin)
● Emergency Group that runs the repeaters upgraded the batteries

9. Review action items from the meeting
Discuss/Propose Future Agenda Items
● Hold Special Meeting on Monday, October 27 at 6pm - Council Chambers ● An executive subcommittee meeting will be held prior to the special meeting to further discuss goals/priorities
Adjournment [20:22]
Chair adjourned the meeting without objection.

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
SUBJECT: CONSIDERATION OF RESOLUTIONS GRANTING EXTENSIONS FOR VARIOUS BUILDING PERMITS.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

That the City Council approve resolutions granting the extension requests for the building permits outlined below, each with a new expiration date, as recommended in the individual staff reports, and detailed in the attachments.

DISCUSSION:

Property owners for the various projects listed below have requested time extensions for their building permits due to construction delays, primarily resulting from impacts such as contractor changes, project complexity and unexpected material procurement challenges, and/or adverse weather conditions experienced while construction was taking place. In accordance with the Town's Municipal Code, LAHMC Title 8 Chapter 10 Construction Time Limits, (https://ecode360.com/43997785#43997785) extensions are permissible where reasonable delays have occurred, and work remains incomplete. Each of these projects has not passed final inspection within the originally allotted time, but no fiscal impact is expected from the extensions.

The individual project details are as follows:

1. Lands of Achim—26390 Anacapa Drive
Permit Number: BLD24-0439
Original Expiration Date: October 18th, 2025
New Expiration Date: December 9, 2026
Attachment 1: Staff report and draft resolution for 26390 Anacapa Drive Description: Deck Maintenance due to water intrusion, includes waterproofing. Project was delayed due to delays from another related permit on this lot.

2. Lands of Lalitha and Peter—13800 Barton Court
Permit Number: BLD22-0074
ITEM 4F STAFF REPORT

City Council
Building Permit Extensions
December 9,2025

Original Expiration Date: February 4, 2025
New Expiration Date: December 9, 2026
Attachment 2: Staff report and draft resolution for 13800 Barton Court Description: 2 Story accessory building with basement. Project faced multiple delays due to COVID 19, material order delay, and change of contractor. Applicant plans to have this project finished in the 6 months.

3. Lands of AAAA 2019 Trust—12500 Minorca Court
Permit Number: BLD22-0015
Original Expiration Date: November 10, 2025
New Expiration Date: December 9, 2026
Attachment 3: Staff report and draft resolution for 12500 Minorca Court Description: New one-story single-family home with a basement. General contractor had to be changed during the project due to general contractor financial difficulties causing delays.

4. Lands of Nguyen Hai Trustee—24745 Olive Tree Lane
Permit Number: BLD24-0207
Original Expiration Date: April 25, 2025
New Expiration Date: December 9, 2026
Attachment 4: Staff report and draft resolution for 24745 Olive Tree Lane Description: Upgrade to underground fed meter main panel to 200 amps. PG&E delays, project estimated to be completed by January 2026.

5. Lands of Zbrokzek Alexander Trustee—11511 Summitwood Road Permit Number: BLD22-0599
Original Expiration Date: January 18, 2026
New Expiration Date: December 9, 2026
Attachment 5: Staff report and draft resolution for 11511 Summitwood Road Description: Removal, replacement, and remodel of uppy story and bridge element.

Project was delayed due to discovered major structural issue discovered shortly after construction began. Earliest expected completion of project is December 2026.

6. Lands of Save Adobe Creek Lodge LLC—26220 Moody Road Permit Number: BLD23-0763
Original Expiration Date: January 25, 2025
New Expiration Date: December 9, 2026
Attachment 6: Staff report and draft resolution for 26220 Moody Road Description: Adding French Doors to Living Room. Project was delayed due to financial and budgetary restraints. The timeline for project completion is 8-12 weeks.

7. Lands of AAAA 2019 Trust—12500-A Minorca Court
Permit Number: BLD22-0037
Original Expiration Date: August 4, 2024
ITEM 4F STAFF REPORT

City Council
Building Permit Extensions
December 9,2025

New Expiration Date: December 9, 2026
Attachment 7: Staff report and draft resolution for 12500-A Minorca Court Description: New Detached ADU. General contractor had to be changed during the project due to general contractor financial difficulties causing delays.

The list above of projects, if approved, would result in a one-year extension from date of the City Council's approval. The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and pem1itting compliance dates.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

ATTACHMENTS:

1. Staff report and draft resolution for 26390 Anacapa Drive

2. Staff report and draft resolution for 13800 Barton Court

3. Staff report and draft resolution for 12500 Minorca Court

4. Staff report and draft resolution for 24745 Olive Tree Lane

5. Staff report and draft resolution for 11511 Summitwood Road

6. Staff report and draft resolution for 26220 Moody Road

7. Staff report and draft resolution for 12500-A Minorca Court ITEM 4F STAFF REPORT

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR DECK

MAINTENANCE DUE TO WATER INTRUSION, LANDS OF ACHIM,
26390 ANACAPA DRIVE, PERMIT# BLD24-0439
PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (see Appendix 1) approving the extension request for Building Permit #BLD24-0439 with a new expiration date of December 9, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permits # BLD24-0439 at 26390 Anacapa Drive that was originally issued on October 18, 2024. See Appendix 2 for a copy of the request. Project was delayed due to delays from another related permit on this lot. New residence construction is limited to 18 months following the issuance of the building permit if the estimated value of the project is between $0 to $250,000. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $0 to $250,000, the building permits expired on October 18, 2025. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their third extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

ITEM 4F ATTACHMENT 1

City Council
26390 Anacapa Drive
December 9, 2025

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

APPENDIX:

1. Resolution Approving Time Extension for 26390 Anacapa Drive, BLD24-0439

2. Building Permit Extension Requests

3. BLD24-0439 Inspection Record
ITEM 4F ATTACHMENT 1

City Council
26390 Anacapa Drive
December 9, 2025

RESOLUTION ____-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF A PERMIT FOR DECK MAINTENANCE WHEREAS, Pantfoerder Achim (“Owners”) owns the property commonly known as 26390 Anacapa Drive, Los Altos Hills, California (APN 175-44-038); and WHEREAS, the building permits #BLD24-0439 for Deck Maintenance due to water intrusion were issued on October 18, 2024, with reasonable conditions of approval; and WHEREAS, the permits expired on October 18, 2025, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation between $0 and $250,000 at eighteen (18) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD24-0439, subject to the originally adopted conditions.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 9
th day of December 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk
ITEM 4F ATTACHMENT 1

ITEM 4F ATTACHMENT 1

ITEM 4F ATTACHMENT 1

TOWN OF LOS ALTOS HILLS December 9, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE EXPIRATION DATE FOR A BUILDING PERMIT 2 STORY

ACCESSORY BUILDING WITH BASEMENT, LANDS OF LALITHA
AND PETER, 13800 BARTON COURT, PERMIT# BLD22-0074
PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (see Appendix 1) approving the extension request for Building Permit #BLD22-0074 with a new expiration date of December 9, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permits # BLD22-0074 at 13800 Barton Court that was originally issued on August 4, 2022. See Appendix 2 for a copy of the request. Project faced multiple delays due to COVID 19, material order delay, and change of contractor. Applicant plans to have this project finished in 6 months. New residence construction is limited to 30 months following the issuance of the building permit if the estimated value of the project is between $500,000 and $1,000,000. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (), which shows the time limitations set by project type and value. Since the estimated value of the project is between $500,000 and $1,000,000, the building permits expired on February 4, 2025. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their third extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

ITEM 4F ATTACHMENT 2