Agenda packet — Los Altos Hills City Council, March 19, 2026 (part 1 of 4)

1 City Council Regular Meeting Agenda
March 19, 2026

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF

THE LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, MARCH 19, 2026, AT 6:00 P.M.

Meetings of the City Council are held in person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, March 19, 2026 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

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2 City Council Regular Meeting Agenda
March 19, 2026
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing March 2026 as Youth Arts Month in the Town of Los Altos Hills (Mayor Bhateja)
B. Proclamation Recognizing March 2026 as Red Cross Month in the Town of Los Altos Hills (Mayor Bhateja)
C. Proclamation Recognizing March 2026 as Women's History Month in the Town of Los Altos Hills (Council Member Swan)
D. Reappointment to the Los Altos Hills Open Space Committee - Peter Brown (Staff:

A. Miller)
E. Reappointments (3) to the Los Altos Hills Technology Committee - Ameesh Divatia, Annie Ju, and George Lee (Staff: A. Miller)
F. Reappointment to the Los Altos Hills History Committee - Sylvia Jensen (Staff: A.

Miller)
G. Report from the Los Altos Hills Community Fire District (J. Logan, LAHCFD General Manager)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

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3 City Council Regular Meeting Agenda
March 19, 2026

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

5. CONSENT CALENDAR
A. Approval of the City Council Special Meeting Minutes January 15, 2026 (Staff: A.

Miller)
B. Approval of the City Council Special Meeting Minutes January 21, 2026 (Staff: A.

Miller)
C. Approval of the City Council Special Meeting Minutes February 2, 2026 (Staff: A.

Miller)
D. Approval of the City Council Special Meeting (Goal Setting) February 4, 2026 (Staff: A. Miller)
E. Approval of the City Council Regular Meeting Minutes - February 10, 2026 (Staff:

A. Miller)
F. Vacating Appointment to the Los Altos Hills Pathways Committee - Mike Henshaw (Staff: A. Miller)
G. Resolution Accepting the Proposed Donated Architectural Services from M Designs Architects for the Replacement of the Parks and Recreation Building (Staff: W.

Kim)
H. Resolution Terminating the Emergency Declaration for the Town Hall Heating, Ventilation, and Air Conditioning System Repair/Replacement Project (Staff: W.

Kim)
I. Resolution Awarding a Construction Contract for the FY25/26 Pavement Rehabilitation and Drainage Improvement Project to G. Bortolotto & Company, Inc., the Lowest Responsible and Responsive Bidder, for an Amount of $1,103,936 and Authorizing the City Manager to Execute the Construction Contract; and Approving Project Contingency Funds of $165,000 and Authorizing the Public Works Director to Approve Potential Contract Change Orders Within the Said Funds (Staff: J. Chau)

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4 City Council Regular Meeting Agenda
March 19, 2026
J. Resolutions Granting Various Extensions for Various Building Permits (Staff: J.

Bradford)
K. Notification of Fast Track Approval at 10225 West Loyola Drive (Staff: J. Bradford) L. Letter of Support for AB 2517 (C. Einfalt)

6. ONGOING BUSINESS
A. Discussion and Possible Action on Establishing a Housing Element Ad Hoc Committee (Staff: A. Miller)

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Resolution Approving a Conditional Use Permit and Variance for modifications and improvements to Pinewood School at 26800 Fremont Road; Lands of Palo Alto Unified School District; File #CUP25-0004 (Staff: J. Bradford) B. Waiver of Reading and Introduction of an Ordinance Amending Title 2, Chapter 1 “Councilmember Salaries” of the Los Altos Hills Municipal Code to Increase the Councilmembers’ Salaries to Nine Hundred Fifty Dollars a Month (Staff: J.

Parcutilo)
C. Consideration of a Waiver of Reading and Introduction of an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town's Accessory Dwelling Unit Regulations (Staff: J. Bradford)

8. NEW BUSINESS
A. Receive 2025-26 Mid-Year Financial Report and Adopt Resolution Approving MidYear Budget Appropriations (Staff: T. Leung) B. Discussion on Next Steps for the Green Sheets Ballot Initiative Measure (Staff: S.

Mattas)

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5 City Council Regular Meeting Agenda
March 19, 2026

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director
F. City Manager
- Update on Emergency Management for the Town of Los Altos Hills

11. COUNCIL INITIATED ITEMS
A. Consideration of a Town of Los Altos Hills Poet Laureate (Council Member Swan)

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

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ITEM 2A
Town of Los Altos Hills Proclamation
Recognizing March 2026 as Youth Arts Month
WHEREAS, Youth Arts Month is an annual national celebration supported by the Council for Art Education to emphasize the value of art education for all children and to encourage support for quality school art programs; and
WHEREAS, art education helps students develop creativity, critical thinking, collaboration, and communication skills that contribute to academic success and lifelong learning; and WHEREAS, the visual arts provide students with opportunities to express ideas, explore diverse perspectives, and cultivate imagination while building skills that are essential in a global society; and WHEREAS, Youth Arts Month provides a forum for acknowledging the skills that are fostered through participation in the visual arts and encourages community engagement through art exhibits, workshops, and other creative activities; and
WHEREAS, the celebration of Youth Arts Month helps increase community understanding and appreciation of the arts and promotes support for art education among students, families, educators, businesses, and local governments; and
WHEREAS, the Santa Clara County Office of Education and its partners continue to support arts education and recognize its importance as a vital component of a well-rounded education;

Recognizing March 2026 as Youth Arts Month
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills does hereby proclaim the month of March 2026 as Youth Arts Month in the Town of Los Altos Hills and encourages residents, educators, and community organizations to recognize and celebrate the importance of arts education.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Los Altos Hills to be affixed this 19th day of March 2026.

In witness thereof, we have hereunto set our
hand and caused the seal of the Town of Los
Altos Hills to be affixed this 18
th day of
September 2025.

Rajiv Bhateja, Mayor

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ITEM 2B
Town of Los Altos Hills Proclamation
Recognizing March 2026 as American Red Cross Month
WHEREAS, March is recognized as American Red Cross Month, a time to honor the compassion and dedication of volunteers who assist families in need in Los Altos Hills, across the United States, and around the world; and
WHEREAS, the American Red Cross has provided humanitarian assistance for more than a century, delivering relief to those impacted by disasters and supporting communities through preparedness, education, and lifesaving services; and
WHEREAS, the theme for Red Cross Month 2026 highlights the importance of multigenerational volunteerism, recognizing the contributions of volunteers of all ages who support the Red Cross mission and strengthen communities through their service; and
WHEREAS, Red Cross volunteers provide critical support during disasters by offering shelter, food, comfort, and hope to those affected, while also delivering lifesaving services such as blood collection, first aid and CPR training, and support for military members, veterans, and their families; and WHEREAS, the spirit of service embodied by the American Red Cross continues the humanitarian legacy of its founder, Clara Barton, whose vision and leadership established an organization dedicated to preventing and alleviating human suffering; and
WHEREAS, the American Red Cross depends on the generosity of volunteers and donors who demonstrate compassion, resilience, and commitment to helping neighbors in times of crisis;

Recognizing March 2026 as American Red Cross Month
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills hereby proclaims the month of March 2026 as American Red Cross Month in the Town of Los Altos Hills and encourages residents to recognize and support the vital work of Red Cross volunteers who provide lifesaving assistance and strengthen our community.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Los Altos Hills to be affixed this 19th day of March, 2026.

In witness thereof, we have hereunto set our
hand and caused the seal of the Town of Los
Altos Hills to be affixed this 18
th day of
September 2025.

Rajiv Bhateja, Mayor

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ITEM 2C
Town of Los Altos Hills Proclamation
Recognizing March 2026 as Women’s History Month
WHEREAS, March has been designated as Women's History Month by the United States Congress since 1987, a time to honor and celebrate the vital role of women in American history; and WHEREAS, in 1776, 250 years ago, women joined in fighting for a new nation and thereafter tirelessly fought for abolition of slavery, for social justice, for safer working conditions, and for healthcare for all; and WHEREAS, in 1844, Juana Briones bought the 4400-acre Rancho La Purissima Conception and fought to retain the title to her land, much of which would become the Town of Los Altos Hills.

WHEREAS, in 1848, the first Women's Rights Convention was held in Seneca Falls, New York where Elizabeth Cady Stanton, Lucretia Mott, and over 300 women and men gathered and adopted the Declaration of Sentiments, declaring that "all men and women are created equal" and launched the organized women's suffrage movement; and
WHEREAS, in 1851, Sojourner Truth delivered her landmark "Ain't I a Woman?" speech at the Women's Rights Convention in Akron, Ohio, powerfully linking the abolitionist and women's rights movements; WHEREAS, on August 18, 1920, the Nineteenth Amendment to the United States Constitution was ratified, prohibiting the denial of the right to vote on account of sex — a transformative victory achieved through decades of struggle by generations of suffragists; and WHEREAS, during World War II, more than six million women entered the American workforce in nontraditional roles, symbolized by Rosie the Riveter, demonstrating that women's labor was indispensable to the nation's defense and prosperity; and
WHEREAS, during and after World War II, Josephine Duveneck continually used Hidden Villa to advance social justice, sheltered refugees fleeing the Nazis, assisted Japanese-American families returning from internment camps, established the first racially integrated summer camp in the country, and opened their home to Cesar Chavez and Dolores Huerta in support of organization of the United Farm Workers Union; and
WHEREAS, in 1963, Betty Friedan published The Feminine Mystique, igniting the modern women's liberation movement and prompting a national conversation about women's roles, rights, and aspirations beyond the home; and
WHEREAS, the Equal Pay Act of 1963, the Civil Rights Act of 1964, and the Equal Credit Opportunity Act of 1974 established foundational legal protections against discrimination based on sex, laying the groundwork for greater economic equality for women; and WHEREAS, in 1981, Sandra Day O'Connor was appointed as the first woman to serve on the United States Supreme Court, a historic milestone in the pursuit of gender equity; and WHEREAS, throughout history, countless women — scientists, educators, artists, athletes, activists, entrepreneurs, and public servants — have shaped the culture, economy, and democracy of this nation, often without receiving the recognition they deserve; and WHEREAS, the Town of Los Altos Hills is proud to celebrate the achievements of women in our community and across the nation, and reaffirms its commitment to advancing equality, opportunity, and justice for all women and girls; and

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Recognizing March 2026 as Women’s History Month
NOW, THEREFORE, I, Rajiv Bhateja, Mayor of the Town of Los Altos Hills, on behalf of the entire Town Council, does hereby proclaim the month of March 2026 as Women’s Herstory Month and encourages all residents to recognize and celebrate the invaluable contributions of women to our nation, community and shared history.

In witness thereof, we have hereunto set our
hand and caused the seal of the Town of Los
Altos Hills to be affixed this 18
th day of
September 2025.

Rajiv Bhateja, Mayor George Tyson, Vice Mayor
Linda G. Swan, Vice Mayor in Waiting Stanley Q. Mok Councilmember Kavita Tankha, Councilmember

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ITEM 2D

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 19, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, Interim City Manager
RE: Reappointment to the Los Altos Hills Open Space Committee Attached for your review and consideration is the email confirmation submitted by the following individual for reappointment to the Los Altos Hills Open Space Committee:
• Peter Brown
His term will begin in March 2026 and end in March 2030.

Resolution 70-25 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, the Committee would have six (6) members and three (3) vacancies.

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1 Keren Brunner
From: Peter Brown
Sent: Monday, February 23, 2026 4:00 PM
To: Keren Brunner
Subject: Re: reappointment to the Open Space Committee? Keren,
I’m leaning toward re-upping. I was hoping to reduce my time on Town business, which is why I changed to associate member on EDPC, but I’m spending as much time on it now as before.

Yes, please put me down for reappointment.

Thanks,
-Peter
On Feb 23, 2026, at 10:13 AM, Keren Brunner <[email protected]> wrote:

Good Morning Peter,
Thank you for the inquiry. I am organizing the staff reports for committee reappointments for the March 19, 2026, City Council agenda.

Can you confirm you wish to be reappointed to the Open Space Committee? Since you have already completed an application in the past, you can respond to this email with your intention.

I will need to know today.

Thank you,
<image001.png>
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA
94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
<image002.png> <image003.png> Stay
informed.

ITEM 2D Attachment 1

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ITEM 2E

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 19, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, Interim City Manager
RE: Reappointment to the Los Altos Hills Technology Committee Attached for your review and consideration are email confirmations submitted by the following individuals for reappointment to the Los Altos Hills Technology Committee:
• Ameesh Divitia
• Annie Ju
• George Lee
Their terms will begin in March 2026 and end in March 2030.

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1 Keren Brunner
From: Ameesh Divatia
Sent: Tuesday, February 24, 2026 9:25 AM
To: Keren Brunner
Subject: Re: Technology Committee Reappointment
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Keren,
Yes, I would like to request a re-appointment.

Thanks.

Ameesh
On Mon, Feb 23, 2026 at 11:40 PM Keren Brunner <[email protected]> wrote:

Good Morning Ameesh,
I am organizing the staff reports for committee reappointments for the March 19, 2026, City Council agenda.

Can you confirm you wish to be reappointed to the Technology Committee? Annie and George have confirmed they wish to be reappointed.

Since you have already completed an application in the past, you can respond to this email with your intention.

I will need to know today.

Thank you,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
ITEM 2E Attachment 1

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1 Keren Brunner
From: Annie Ju
Sent: Wednesday, February 11, 2026 8:11 PM
To: Keren Brunner
Subject: Re: Technology Committee reappointment?
Importance: High
Hi Keren,
Thank you for the note. I would like to seek reappointment and am happy to continue serving on the Technology Committee.

Please let me know if you need anything further from me to place this on the City Council agenda.

Best regards,
Annie
On Feb 11, 2026, at 5:18 PM, Keren Brunner <[email protected]> wrote:

Good Evening Committee Members,
Your current committee appointment is set to expire this month, and I am writing to inquire about your interest in seeking reappointment.

Your service is greatly valued by both the community and Town staff, and we sincerely appreciate the time and expertise you contribute. We hope you will consider continuing in your role.

Please respond to this email with your intentions at your earliest convenience. If you wish to be reappointed, your request will be placed on the agenda for consideration at the March 19, 2026, City Council meeting.

Thank you again for your dedication and service to our community.

Regards,
<image001.png>
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA
94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
<image002.png> <image003.png> Stay
informed.

ITEM 2E Attachment 2

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1 Keren Brunner
From: George Lee
Sent: Wednesday, February 11, 2026 7:53 PM
To: Keren Brunner
Subject: Re: Technology Committee reappointment?
Hi Keren,
Happy to renew...thanks!
On Wed, Feb 11, 2026 at 5:18 PM Keren Brunner <[email protected]> wrote:

Good Evening Committee Members,
Your current committee appointment is set to expire this month, and I am writing to inquire about your interest in seeking reappointment.

Your service is greatly valued by both the community and Town staff, and we sincerely appreciate the time and expertise you contribute. We hope you will consider continuing in your role.

Thank you again for your dedication and service to our community.

Regards,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
ITEM 2E Attachment 3

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ITEM 2F

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 19, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, Interim City Manager
RE: Reappointment to the Los Altos Hills History Committee Attached for your review and consideration is the email confirmation submitted by the following individual for reappointment to the Los Altos Hills History Committee:
• Sylvia Jensen
Her term will begin in March 2026 and end in March 2030.

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1 Keren Brunner
From: sylvia jensen
Sent: Monday, February 23, 2026 6:06 PM
To: Keren Brunner
Subject: Re: Reappointment to the History Committee?
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Karen,
Yes, I would like to be reappointed to the History Committee.

Thank you,
Sylvia
From: Keren Brunner <[email protected]>
Sent: Monday, February 23, 2026 10:15 AM
To: BCC - Sylvia Jensen
Subject: Reappointment to the History Committee?
Good Morning Sylvia,
Thank you for the inquiry. I am organizing the staff reports for committee reappointments for the March 19, 2026, City Council agenda.

Can you confirm you wish to be reappointed to the History Committee? Since you have already completed an application in the past, you can respond to this email with your intention.

I will need to know today.

Thank you,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
Stay informed.

ITEM 2F Attachment 1

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1 | P a g e

MEMORANDUM REPORT
Meeting Date: March 19, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Los Altos Hills County Fire District Fire Service Report:

Status of Fire and Emergency Medical Services
RECOMMENDATION:

Receive report on the status of 2027 fire and emergency medical services provided by the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos.
______________________________________________________________________________

BACKGROUND
This is the sixth presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide highlevel overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to fire and emergency medical services. The six presentation and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget , the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information. Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners , Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos ITEM 2G

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2 | P a g e
Hills residents in accordance with a 2017-2026 10-year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

DISCUSSION
February 10, 2026, Approval by the County Board of Supervisors of a LAHCFD 2027-2036 successor Agreement with substantially the same terms and conditions on the same template form as the current 10-year 2017 – 2026 Agreement with modifications made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language.

February 17, 2026, approval of the Fire and Emergency Medical Services Agreement (2027 Master Services Agreement) with Santa Clara County Central Fire Protection District (Central Fire) relating to providing fire and emergency medical services for the period January 1, 2027, through December 31, 2036 and approval of the associated Memorandum of Agreements and Supplemental Agreements between the Central Fire and LAHCFD for the same 10-year term.

Summary of the Agreement:

1. Will preserve sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction.

2. No change in the terms of payment/financial provisions for calculation of compensation for services.

3. No decrease to services currently provided to LAHCFD during this 10-year Agreement..

4. New provision is added if LAHCFD requests to meet and confer regarding an additional LAHCFD fire station and to negotiate an amendment to this Agreement to address service, and compensation for the new LAHCFD fire station.

5. Continuation of a solid partnership and delivery of services to residents that includes fire suppression and Office of the Fire Marshal prevention programs that work in collaboration with LAHCFD, LAH Town, Central Fire and the County.

6. Amendments to the Supplemental Agreement for the delivery and operations of the fire apparatuses for the benefit of the residents, community and region.

7. Continuation of the 24/7 Battalion Chief, summer firefighter patrol and apparatus.

8. Hydrant inspections for the District’s hydrant assets.

9. Collaboration engagement between LAHCFD, Central Fire, and LAH Town staff

10. Collaboration between LAHCFD and Central Fire for a fire department representative to attend I-280 team project meetings, HIZ assessment collaboration with HIZ staff and Office of the Fire Marshal, team participation between LAHCFD and Central Fire on building a new fire facility.

Recognizing the urgency to provide immediate continuation of fire and emergency medical services to LAHCFD residents and community, the Santa Clara County Board of Supervisors approved the 10-year successor 2027-2036 Fire and Emergency Medical Services Agreement for LAHCFD. This continues the critical infrastructure necessary for life and property safety without delay and preserves the long-term sustainability of the District. The terms and conditions of the successor Agreement are substantially the same as if the current 2017-2026 Agreement had continued without interruption between Central Fire and LAHCFD.

Full February 17, 2026, LAHCFD Staff Memorandum Report at – https://www.lahcfd.org/download/february-17-2026-fire-district-commissionmeeting/?wpdmdl=9342&ind=1771098144385&refresh=de3e70c2&filename=20260217_LAHCF D_07A_Memo-Report-Fire-EMS-Agreement.pdf

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3 | P a g e
March 10, 2026, City of Los Altos City Council Adopted a resolution directing staff to submit an application to the Local Agency Formation Commission of Santa Clara County (LAFCO) for annexation into the Santa Clara County Central Fire Protection District (County Fire) and directing staff to negotiate property tax transfer and potential transfer of both fire stations to County Fire as part of the annexation…. This will allow the Fire District to effect repairs and/or replacement of the stations and will remove the liability for the maintenance and/or replacement of the buildings from the City. (excerpts from the City of Los Altos Staff Report). https://losaltosca.portal.civicclerk.com/event/188/files/report/5263 A resolution at the County Board of Supervisors, serving as County Fire’s Board of Directors, was also passed on March 10, 2026, in support of the city of Los Altos’ application process for annexation into the fire district. Santa Clara County Fire District Partnership | Los Altos, CA As a result of these various actions that best meet the needs of the separate agencies, County Fire, also in the memo referenced as Central Fire, will provide a contiguous, solid, internationally accredited allhazards fire and emergency medical services to the North section of the County that include LAHCFD and City of Los Altos with the same level of service as experienced over the last three decades. Most importantly, the successor 10-year agreement between LAHCFD and the County Fire will preserve its sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership.

Attachments:
none

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ITEM 4A
TOWN OF LOS ALTOS HILLS March 19, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE JANUARY 2026 TREASURER’S REPORT
FROM: Thomas Leung, Finance Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council should:

Receive the January 2026 Treasurer’s Report.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for January 2026.

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Name Beginning
Balance Total Total Ending Balance
as of 12/31/2025 Receipts Disbursements as of 1/31/2026 Cash on hand & Petty Cash 1,002.00 0 0 1,002.00
Wells Fargo Bank 2,407,731.29 4,985,179.51 2,365,506.38 5,027,404.42 Total: 2,408,733.29 4,985,179.51 2,365,506.38 5,028,406.42 Local Agency Investment Fund (LAIF) - per Par Value 2,213,451.52 23,404.23 - 2,236,855.75 CAMP Portfolio - per Market Value 23,392,497.90 33,679.49 - 23,426,177.39 PARS 115 Trust Pension - per Market Value - Restricted 1,827,878.58 129,338.00 - 1,957,216.58 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 168,723.26 473.67 - 169,196.93 Total: 27,602,551.26 186,895.39 0 27,789,446.65
TOTAL CASH & INVESTMENTS ACCOUNTS 30,011,284.55 5,172,074.90 2,365,506.38 32,817,853.07 Beginning
Balance Ending Balance
as of 12/31/2025 Total Debits Total Credits as of 1/31/2026 Building Dept Deposits -4,449,665.49 406,874.00 144,293.92 -4,160,538.52 tied to the report, beg = prior m Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2025 (Decrease) as of 12/31/2025 Increase (DR) Decrease (CR) as of 1/31/2026 11 General Fund General Fund 22,699,585.39 -1,400,241.35 21,299,344.04 2,863,206.35 1,420,384.92 22,742,165.47 16 Parks & Rec - In Lieu Fee Special Revenue 462,793.48 11,476.67 474,270.15 703.43 1,095.92 473,877.66 19 ARPA Special Revenue 0.06 0.00 0.06 0 0 0.06
21 COPS FUND Special Revenue 0 139,318.98 139,318.98 12,894.91 677.28 151,536.61 71 SPECIAL DONATIONS Special Revenue 34,472.90 0.00 34,472.90 0 0 34,472.90 46 STREET CIP Streets Capital Projects -78,172.42 587,222.90 509,050.48 58,612.37 17,811.85 549,851.00 41 GENERAL CIP FUND Other Capital Projects 1,228,448.06 -824,910.00 403,538.06 379,738.25 1,072,845.62 -289,569.31 42 PATHWAYS CIP Other Capital Projects 870,110.94 53,368.53 923,479.47 16,470.17 15,367.49 924,582.15 43 WESTWIND BARN CIP Other Capital Projects 244,887.32 -172,785.93 72,101.39 7,695.66 4,684.29 75,112.76 45 DRAINAGE CIP Other Capital Projects 462,904.98 -349,090.20 113,814.78 10,805.18 12,999.98 111,619.98 48 SEWER FUND CIP Enterprise-Sewer 4,792,974.09 -373,481.87 4,419,492.22 19,938.18 159,657.71 4,279,772.69 51 SEWER FUND Enterprise-Sewer 2,402,156.02 -2,233,902.47 168,253.55 2,460,236.40 362,718.86 2,265,771.09 31 SEWER ASSESSMENT DISTRICT Fiduciary 333,842.01 -99,300.63 234,541.38 88,412.53 5,527.79 317,426.12 61 GENERAL SERVICE FUND Internal Service Fund 1,133,681.90 85,925.21 1,219,607.11 893,447.15 931,820.37 1,181,233.89 34,587,684.73 -4,576,400.16 30,011,284.57 6,812,160.58 4,005,592.08 32,817,853.07 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the CASH ACCOUNTS:

Monthly Treasurer's Report
FY 2025-26
Month of January (Unaudited)
Pursuant to California Government Code Section 41004
CASH & INVESTMENTS ACCOUNT BALANCE:

INVESTMENT ACCOUNTS:

DEPOSIT LIABILITIES:

TOTAL CASH & INVESTMENTS ACCOUNT
independent audit is completed
ITEM 4 A Attachment 1

Page 22 of 510 ends

ITEM 4B
TOWN OF LOS ALTOS HILLS March 19, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE JANUARY 2026 DISBURSEMENTS REPORT
FROM: Thomas Leung, Finance Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council should:

Receive the January 2026 Disbursements Report
BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency (Attachment 1).

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 1,944,485.75 Total Accounts Payable Disbursements
421,020.63 Total Payroll Disbursements
2,365,506.38 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.

Amounts Vendors Description
300,015.42 EFT: ADP- Payroll Services and other Bank
adjustments/fees
Payroll Date: 1.09.26
Payroll: $120,411.65
Payroll Taxes: $39,551.93
Payroll Date: 1.23.26
Payroll: $100,342.51
Payroll Taxes: $30,483.60
Bank Adjustments/Fees: $9,225.73
121,005.21 EFT: CalPERS (retirement and health) and
Navia for Flex Spending
Employer contributions and employee
withholdings related to payroll benefits.
371,265.01 SMELLY MEL'S PLUMBING INC.

Heritage House Plumbing Payment #3
and Annual Sanitary Sewer Replacement
and Rehab Progress Payment
366,915.01 PHOENIX ELECTRIC COMPANY Project 20A
229,605.50 SANTA CLARA COUNTY SHERIFF'S DEPT January 2026 Policing Services

Page 23 of 510 ends

Staff Report to City Council
Disbursements Report January 2026
March 19, 2026
2 Amounts Vendors Description
150,000.00 LOS ALTOS HILLS COMMUNITY FIBER Task B Stonebrook/Prospect Extension 100,000.00 US BANK PARS ACCOUNT #6746050100 Pension Trust contribution January 2026 87,685.51 MISSION SQUARE (MissionSquare)
December 2025 and January 2026
Retirement plan contributions (Plans
100276, 100316, and 304465)
82,611.00 MICHAEL BAKER INTERNATIONAL INC.

July 2025 Multifamily Objective Design
Standard EIR and Housing Element for
New Multifamily Zone
75,382.17 WEST BAY SANITARY DISTRICT Sewer Maintenance
60,920.00 KARLA JURVETSON Sewer Reimbursement for SR25-0016 (12977 Cortez Lane)
37,557.00 PALAMERICAN SECURITY Residential Patrol Services 37,495.95 ELOISE BODINE AND KARA A.

LOIACONO
Sewer Reimbursement for SR25-0006
(10691 Mora Drive)
30,051.50 SHARP_JPA - SHARED AGENCY RISK
POOL 2025-2026 Q3 Workers' Compensation
23,992.02 REDWOOD PUBLIC LAW, LLP
Various legal services including: labor
& employment services, contract and
advisory services, Michael Grady v
LAH, and Shield Coalition Brown
Act/CEQA
21,628.69 GRASSROOTS ECOLOGY FY25-26 2nd Quarterly Payment 17,888.76 EATON AND ASSOCIATES Monthly IT managed services and 42VDY Dell Pro Max
15,000.00 VICTORIA BEBEE
Emergency Management EOC
Organization October and November
2025
14,786.00 CDW GOVERNMENT INC Renew Microsoft License - 3 Years 14,153.46 CARL CAHILL January through June 2026 Retiree Medical Pre-Payments
13,043.61 DAVID OR KAREN JESSEN Sewer Reimbursement for SR24-0037 (23548 Ravensbury Ave)
12,000.00 ZENCITY TECHNOLOGIES US INC Public Engagement Software 2,183,001.82 Total

Page 24 of 510 ends

Staff Report to City Council
Disbursements Report January 2026
March 19, 2026
3 ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1. January 2026 Disbursements Report by Vendor.

Page 25 of 510 ends

2/13/2026 6:56:53 PM Page 1 of 11
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 1/1/2026 - 1/31/2026
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J0766-25B 10/14/2025 12800 Alto Verde Ln - BLD25-… 011-3200-6114 402.00 4LEAF, INC J0766-25C 12/15/2025 12800 Alto Verde Ln - BLD25-… 011-3200-6114 393.75 Vendor 4LEAF01 - 4LEAF, INC Total: 795.75
Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A506765 01/01/2026 QUARTERLY MONITORING For…061-4300-6118 136.26 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 136.26 Vendor: ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC
ALL-GUARD ALARM SYSTEMS … A761620 01/01/2026 QSRV QUARTERLY STANDARD …061-1480-6118 222.24 Vendor ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC Total: 222.24 Vendor: AMAZON30353 - AMAZON
AMAZON 1L9X-C7HY-9YYF 12/02/2025 OFFICE SUPPLIES 11/26/25 061-4300-6399 165.70 AMAZON 1GJ1-JXH1-KQM4 12/03/2025 Peet's Coffee, Medium Roast … 061-1480-6398 80.70 AMAZON 1YW4-GQMN-HCPH 12/03/2025 Peet's Coffee, Medium Roast … 061-1480-6398 43.79 AMAZON 1FRM-N96V-FLKQ 12/10/2025 500 Pieces Paper Popcorn Bag…061-1480-6398 73.32 AMAZON 119H-1KH9-PMXT 12/11/2025 Power Strip, ALESTOR Surge P… 061-1480-6314 34.86 AMAZON 1NL6-3DX7-JPPR 12/17/2025 50 Heavy Equipment Keys Mas…061-4400-6398 108.93 AMAZON 1RDW-DC9N-KLXJ 12/17/2025 Mighty Max Battery ML8-12 1… 061-1480-6398 45.16 AMAZON 1JGM-NXRY-HDVP 12/23/2025 OFFICE SUPPLIES 12/2/25 061-1480-6301 37.51 Vendor AMAZON30353 - AMAZON Total: 589.97
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 425142 12/03/2025 Twice Per Month Pest Control… 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: THAKAR01 - BAGESHRI THAKAR
BAGESHRI THAKAR 9/28/25 12/01/2025 APA CONFERENCE 2025 011-3100-6308 448.00 Vendor THAKAR01 - BAGESHRI THAKAR Total: 448.00
Vendor: BENEST01 - BENEST, FRANK
BENEST, FRANK 12.17.25 12/17/2025 PROF. SVCS ASSISTING MGMT… 011-1100-6199 6,600.00 Vendor BENEST01 - BENEST, FRANK Total: 6,600.00
Vendor: BMI94085 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 102198 11/25/2025 Preparation and Scanning Ma… 011-3200-6304 7,293.39 BMI IMAGING SYSTEMS, INC. 102199 11/25/2025 Preparation & scanning docu… 011-3200-6304 1,524.56 BMI IMAGING SYSTEMS, INC. 102266 11/30/2025 Monthly Box Storage Fee Dec… 011-3200-6304 500.00 Vendor BMI94085 - BMI IMAGING SYSTEMS, INC. Total: 9,317.95 Vendor: CAHILL94022 - CAHILL, CARL
CAHILL, CARL 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 14,153.46 Vendor CAHILL94022 - CAHILL, CARL Total: 14,153.46
Vendor: CPRS95832 - CALIFORNIA PARK & RECREATION SOCIETY CALIFORNIA PARK & RECREAT… 01.05.2026 01/05/2026 Annual Membership Dues 1/5… 011-1000-6302 145.00 Vendor CPRS95832 - CALIFORNIA PARK & RECREATION SOCIETY Total: 145.00 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444 (12.19.25) 12/19/2025 W EDITH AVE/W FREMONT RD…011-5100-6364 162.96 CALIFORNIA WATER SERVICE … 8540713534 (12.19.25) 12/19/2025 W EDITH AVE/W FREMONT RD…011-5100-6364 83.47 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 246.43 Vendor: CARINO - CARINO, WILLIAM
CARINO, WILLIAM 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 8,182.14 Vendor CARINO - CARINO, WILLIAM Total: 8,182.14
Vendor: CASSINGHAM - CASSINGHAM, MAUREEN
CASSINGHAM, MAUREEN 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,915.74 Vendor CASSINGHAM - CASSINGHAM, MAUREEN Total: 1,915.74 ITEM 4B Attachment 1

Page 26 of 510 ends

Expense Approval Report Payment Dates: 1/1/2026 - 1/31/2026 2/13/2026 6:56:53 PM Page 2 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CDWG60675 - CDW GOVERNMENT INC
CDW GOVERNMENT INC AG3TL1D 10/06/2025 Renew Microsoft License-3 ye… 061-1480-6208 14,786.00 Vendor CDWG60675 - CDW GOVERNMENT INC Total: 14,786.00
Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4253490373 12/18/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 368.81 CINTAS CORPORATION 4253490373 12/18/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4254162162 12/24/2025 UNIFORMS AND HOUSEKEEPI… 061-4300-6123 191.61 CINTAS CORPORATION 4254162162 12/24/2025 UNIFORMS AND HOUSEKEEPI… 061-4300-6324 151.84 CINTAS CORPORATION 4254855270 12/31/2025 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61 CINTAS CORPORATION 4254855270 12/31/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,207.55 Vendor: CITYOFSUNNYVALE01 - CITY OF SUNNYVALE
CITY OF SUNNYVALE 12.11.2025 12/11/2025 SCC Grand Nexus & Feasibility…041-6900-6199 2,066.00 Vendor CITYOFSUNNYVALE01 - CITY OF SUNNYVALE Total: 2,066.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 259283549 01/01/2026 CNETS MONTHLY SERVICES 1.1…061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 8155200160016749 (12.17.25) 12/17/2025 CABLE & INTERNET SERVICES … 061-1480-6310 427.08 COMCAST 8155200160017176 1.3.26 01/03/2026 CABLE AND INTERNET SERVIC… 061-1480-6310 272.04 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 699.12
Vendor: CONFLUENCE95060 - CONFLUENCE RESTORATION INC.

CONFLUENCE RESTORATION I… #3783 12/08/2025 Landscape Maintenance Perio…045-6900-6622 2,083.33 Vendor CONFLUENCE95060 - CONFLUENCE RESTORATION INC. Total: 2,083.33 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SO…30813724 10/31/2025 RQ2 Flat Fee Limited Package … 011-3100-6313 109.28 CORELOGIC INFORMATION SO…30813724 10/31/2025 RQ2 Flat Fee Limited Package … 011-3200-6313 109.27 CORELOGIC INFORMATION SO…30824202 11/30/2025 RQ2 Flat Fee Limited Package … 011-3100-6313 109.27 CORELOGIC INFORMATION SO…30824202 11/30/2025 RQ2 Flat Fee Limited Package … 011-3200-6313 109.28 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 437.10 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1556123 12/16/2025 37 Boxes for Destruction&7 b… 061-1480-6323 572.47 CORODATA SHREDDING INC. DN 1560329 12/31/2025 32 Gallon Console 12/3/25 061-1480-6323 71.51 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 643.98 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 1125200 11/11/2025 10/2025 ADMIN FEE GEO LEG… 011-0000-2301 111.50 COTTON SHIRES & ASSOC, INC. 1125200 11/11/2025 10/2025 BILLABLE LEGAL SVCS…011-0000-2301 1,115.00 COTTON SHIRES & ASSOC, INC. 1125200 11/11/2025 10/2025 RECOG ADMIN FEE G…011-0000-4685 -111.50 COTTON SHIRES & ASSOC, INC. 1125200 11/11/2025 10/2025 PASSTHRU REV GEO … 011-3100-4707 -1,115.00 COTTON SHIRES & ASSOC, INC. 1125200 11/11/2025 10/2025 PASSTHRU EXP LEGAL…011-3100-6178 1,115.00 COTTON SHIRES & ASSOC, INC. 1125201 11/11/2025 11/2025 ADMIN FEE GEO LEG… 011-0000-2301 237.75 COTTON SHIRES & ASSOC, INC. 1125201 11/11/2025 11/2025 BILLABLE LEGAL SVC-… 011-0000-2301 2,377.50 COTTON SHIRES & ASSOC, INC. 1125201 11/11/2025 11/2025 RECOG ADMIN FEE G…011-0000-4685 -237.75 COTTON SHIRES & ASSOC, INC. 1125201 11/11/2025 11/2025 PASSTHRU REV GEO … 011-3100-4707 -2,377.50 COTTON SHIRES & ASSOC, INC. 1125201 11/11/2025 11/2025 PASSTHRU EXP LEGAL…011-3100-6178 2,377.50 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 3,492.50 Vendor: SCCTSS01 - COUNTY OF SANTA CLARA-TECHNOLOGY SERVICES SOLUTIONS COUNTY OF SANTA CLARA-TE… 1800095757 10/31/2025 Aerial Imagery & LiDAR Data A…011-3100-6199 3,596.90 Vendor SCCTSS01 - COUNTY OF SANTA CLARA-TECHNOLOGY SERVICES SOLUTIONS Total: 3,596.90 Vendor: DAILY94301 - DAILY POST
DAILY POST 94276 10/31/2025 3x6 Community Dev't Listenin… 011-3100-6207 540.00 DAILY POST 94278 10/31/2025 3x10 Notice of City Council Re… 011-3100-6207 450.00 DAILY POST 94279 10/31/2025 ORDINANCE TOWN OF LAH W… 011-3100-6207 1,350.00 DAILY POST 94280 10/31/2025 WATER CONSERVATION ADJU… 011-3100-6207 1,350.00 DAILY POST 94281 10/31/2025 3x15 Ordinance Summary 011-3100-6207 450.00 Vendor DAILY94301 - DAILY POST Total: 4,140.00

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Expense Approval Report Payment Dates: 1/1/2026 - 1/31/2026 2/13/2026 6:56:53 PM Page 3 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: JESSEN01 - DAVID JESSEN OR KAREN JESSEN
DAVID JESSEN OR KAREN JESS… BJCHBCAABAAYRULtfIxEjm-U… 12/31/2025 10% Admin Fee (SR24-0037) 011-0000-4685 -344.58 DAVID JESSEN OR KAREN JESS… BJCHBCAABAAYRULtfIxEjm-U… 12/31/2025 Engineering Staff Time (SR25-… 011-3300-4696 -936.00 DAVID JESSEN OR KAREN JESS… BJCHBCAABAAYRULtfIxEjm-U… 12/31/2025 Legal Third Party Billing (SR24… 011-3300-6177 -3,445.81 DAVID JESSEN OR KAREN JESS… BJCHBCAABAAYRULtfIxEjm-U… 12/31/2025 23548 Ravensbury Ave (SR24-… 051-0000-2330 17,770.00 Vendor JESSEN01 - DAVID JESSEN OR KAREN JESSEN Total: 13,043.61 Vendor: DOWD - DOWD, PATRICIA
DOWD, PATRICIA 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,915.74 Vendor DOWD - DOWD, PATRICIA Total: 1,915.74
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 92738 11/24/2025 42VDY Dell Pro Max MC16250…041-6900-6503 4,623.76 EATON AND ASSOCIATES 92795 12/10/2025 Monthly IT Managed Services 061-1480-6111 13,265.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 17,888.76
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 118557 12/12/2025 SUPPLIES DELIVERED 12/11 TI… 061-1480-6123 475.77 ECAPITAL COMMERCIAL FINA… 105834 12/18/2025 SUPPLIES DELIVERED 12/17/25 061-1480-6123 425.83 ECAPITAL COMMERCIAL FINA… 105878 12/26/2025 Supplies Delivered 12/22 Can L…061-1480-6123 113.00 ECAPITAL COMMERCIAL FINA… 105923 12/30/2025 Lotion Hand Soap Waterfall 12…061-1480-6123 73.81 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 1,088.41 Vendor: KLEIN04 - ELOISE BODINE AND KARA A. LOIACONO
ELOISE BODINE AND KARA A. … 12.31.25 12/31/2025 10691 MORA DRIVE (SR25-00… 051-0000-2330 39,469.42 ELOISE BODINE AND KARA A. … 12.31.25 12/31/2025 5% ADMIN FEE 051-0000-4685 -1,973.47 Vendor KLEIN04 - ELOISE BODINE AND KARA A. LOIACONO Total: 37,495.95 Vendor: EVILSIZER - EVILSIZER, JEANNE
EVILSIZER, JEANNE 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 4,803.48 Vendor EVILSIZER - EVILSIZER, JEANNE Total: 4,803.48
Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs Foothill… 011-4740-6125 1,054.00 FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs Fremon…011-4740-6125 1,204.00 FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs-Arastra… 011-4740-6125 602.00 FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs Edith P… 011-5100-6122 1,054.00 FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs Westwi… 011-5300-6122 1,204.00 FRANK AND GROSSMAN LAN… 39541 01/01/2026 Landscape Maint Svcs LAH To… 061-1480-6122 2,409.00 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 7,527.00 Vendor: BENNETT02 - FROSTIC, VICTORIA
FROSTIC, VICTORIA 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 3,021.00 Vendor BENNETT02 - FROSTIC, VICTORIA Total: 3,021.00
Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY lahBP1225 12/31/2025 FY 2025-26 2ND quarterly pa… 041-6900-6122 21,628.69 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 21,628.69 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC GWR0000099 09/30/2025 Billing for September 2025 011-0000-1110 5,701.02 GREENWASTE RECOVERY INC 0008473189 11/01/2025 2 PARCEL DR ON DISTANCE 10…011-1200-6398 1,267.11 GREENWASTE RECOVERY INC 0008545229 12/01/2025 2 PARCEL DR ON DISTANCES 1…011-1200-6398 1,284.36 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 8,252.49 Vendor: HIGBY - HIGBY, DOMENICA CINDY
HIGBY, DOMENICA CINDY 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 7,014.00 Vendor HIGBY - HIGBY, DOMENICA CINDY Total: 7,014.00
Vendor: HOLBROOK - HOLBROOK, ALAN
HOLBROOK, ALAN 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 3,309.96 Vendor HOLBROOK - HOLBROOK, ALAN Total: 3,309.96
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 4524031 11/03/2025 5 GAL. INDUSTRIAL DEGREASE…061-4300-6399 92.73 HOME DEPOT CREDIT SERVICES 3243329 11/26/2025 NEW SHOWER ROD FOR NEW… 061-4300-6118 22.70 HOME DEPOT CREDIT SERVICES 2268639 12/05/2025 PRESSURE WASHER HOSE FOR…061-4300-6398 103.60

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Expense Approval Report Payment Dates: 1/1/2026 - 1/31/2026 2/13/2026 6:56:53 PM Page 4 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount HOME DEPOT CREDIT SERVICES 8599528 12/09/2025 MOTION SENSOR LIGHTS FOR …061-1480-6118 106.94 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 325.97 Vendor: IGTANLOC01 - IGTANLOC, GERRY
IGTANLOC, GERRY 10.29.2025 12/16/2025 CALIFOERNIA BUILDING OFFIC…011-3200-6308 1,510.58 Vendor IGTANLOC01 - IGTANLOC, GERRY Total: 1,510.58
Vendor: JOST - JOST, KAREN
JOST, KAREN 01/01/26-06/30/26 01/13/2026 Kaiser Permanente Senior Adv…061-1470-6032 3,309.96 Vendor JOST - JOST, KAREN Total: 3,309.96
Vendor: JURVETSON01 - JURVETSON, KARLA
JURVETSON, KARLA 38-20 12/31/2025 Black Mountain Rd Sewer Rei… 051-0000-2330 60,920.00 Vendor JURVETSON01 - JURVETSON, KARLA Total: 60,920.00
Vendor: KMVT01 - KMVT
KMVT 364 12/31/2025 Dec-25 mnthly budgeted fee f… 011-1100-6312 3,120.00 Vendor KMVT01 - KMVT Total: 3,120.00
Vendor: LINEBARGER - LINEBARGER, DAVID
LINEBARGER, DAVID 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 3,021.00 Vendor LINEBARGER - LINEBARGER, DAVID Total: 3,021.00
Vendor: CHAMBER94022 - LOS ALTOS CHAMBER OF COMMERCE
LOS ALTOS CHAMBER OF CO… 12.15.2025 12/15/2025 Veteran's Day Live Music 011-4120-6398 250.00 Vendor CHAMBER94022 - LOS ALTOS CHAMBER OF COMMERCE Total: 250.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 36654 /1 11/13/2025 12X2 SELF-DRILLING SCREW 061-1480-6118 54.55 LOS ALTOS HARDWARE INC 36682 /1 11/14/2025 BIT DRILL COBALT SET 061-4300-6398 65.47 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 120.02 Vendor: LOSALTOSFIBER01 - LOS ALTOS HILLS COMMUNITY FIBER LOS ALTOS HILLS COMMUNITY…LAH-FBP-4 12/09/2025 #4 PRJ#419300-TASK-B BROA… 041-6900-6209 150,000.00 Vendor LOSALTOSFIBER01 - LOS ALTOS HILLS COMMUNITY FIBER Total: 150,000.00 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 73577 10/29/2025 HOUSING ELEMENTS 041-6900-6199 174.00 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 174.00
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM #480 12/23/2025 LAH ANNUAL REORGANIZATI… 011-1100-6361 500.00 Vendor TAAM01 - MALCOLM TAAM Total: 500.00
Vendor: MATRIX94040 - MATRIX CONSULTING GROUP INC
MATRIX CONSULTING GROUP …6 10/06/2025 PATHWAY FEE NEXUS STUDY … 042-6900-6199 3,600.00 Vendor MATRIX94040 - MATRIX CONSULTING GROUP INC Total: 3,600.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 54628 12/31/2025 Annual Comprehensive Financ…011-1400-6203 10,000.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 10,000.00 Vendor: MENDOZA - MENDOZA, ARTHUR
MENDOZA, ARTHUR 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PREPAYME… 061-1470-6032 7,014.00 Vendor MENDOZA - MENDOZA, ARTHUR Total: 7,014.00
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 11.20.2025 11/20/2025 LAH Leadership Academy Plaq…061-1480-6199 783.49 MERIDIAN I.D. 01.06.2026 01/06/2026 Service Awards 061-1480-6361 286.34 MERIDIAN I.D. 01.06.26 01/06/2026 Legacy of Service Award Jitze … 011-1100-6361 206.13 MERIDIAN I.D. 1.6.26 01/06/2026 Lifetime Achievement Awards 011-1100-6361 1,019.50 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 2,295.46
Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1259307 08/25/2025 LAH MF ODS EIR JULY 2025 041-6900-6199 46,351.00 MICHAEL BAKER INTERNATIO… 1271670 12/23/2025 Housing Element -New MultiF… 041-6900-6199 36,260.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 82,611.00 Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100276 (05.02.2025) 11/01/2025 PLAN 100276 401 ER & EE 061-0000-2204 3,094.62 MissionSquare PLAN 100276 (12.12.25) 12/12/2025 PLAN 100276 12/12/25 401 ER…061-0000-2204 451.29

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount MissionSquare PLAN 100316 (12.12.25) 12/12/2025 PLAN 100316 12/12/25 40E-4… 061-0000-2204 7,920.58 MissionSquare PLAN 304465 (12.12.25) 12/12/2025 PLAN 304465 12/12/25 457EE 061-0000-2204 7,851.63 MissionSquare PLAN 100316 (12.26.25) 12/26/2025 PLAN 100316 40E-401AEE 41… 061-0000-2204 7,643.28 MissionSquare PLAN 304465 (12.26.25) 12/26/2025 PLAN 304465 457 EE 12.26.25 061-0000-2204 7,576.54 MissionSquare PLAN 100276 (1.9.26) 01/07/2026 PLAN 100276 401ER AND EE 1…061-0000-2204 3,156.51 MissionSquare PLAN 100316 (1.9.26) 01/09/2026 PLAN 1003116 40E-401A EE 4… 061-0000-2204 8,760.74 MissionSquare PLAN 304465 (1.9.26) 01/09/2026 PLAN 304465 457EE 01/09/20…061-0000-2204 18,551.96 MissionSquare PLAN 100276 (1.23.26) 01/22/2026 PLAN 100276 1/23/26 401ER-… 061-0000-2204 3,156.51 MissionSquare PLAN 100316 (1.23.26) 01/22/2026 PLAN 100316 1/23/26 40E-40… 061-0000-2204 8,769.90 MissionSquare PLAN 304465 (1.23.26) 01/23/2026 PLAN 304465 1/23/26 457EE 061-0000-2204 10,751.95 Vendor MISSION01 - MissionSquare Total: 87,685.51
Vendor: MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA MUNICIPAL MANAGEMENT A… 13905 12/12/2025 2026 UpNext Program Fee Th… 011-1400-6199 2,500.00 Vendor MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA Total: 2,500.00 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202512-3739 12/08/2025 TASK 3 DEV FEE STUDY Analyst 011-3200-6199 2,250.00 NBS GOVERNMENT FINANCE … 202512-4162 12/17/2025 W LOYOLA & DISSEMINATION… 031-0100-6203 2,409.07 NBS GOVERNMENT FINANCE … 202512-4007 12/20/2025 WEST LOYOLA AD 1/26/26-3/… 031-0100-6203 1,359.00 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 6,018.07 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-316916 07/10/2025 160ZCARBCLNR 061-4400-6318 39.31 O'REILLY AUTOMOTIVE, INC. 2553-327379 09/08/2025 PWR RTD BELT, MOTOROIL, A… 061-4400-6117 110.37 O'REILLY AUTOMOTIVE, INC. 2553-328588 09/15/2025 TIRE TUBE 9/15/25 061-4300-6117 45.80 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 195.48 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (12.18.25) 12/18/2025 4402054371-Traffic Control @…011-4600-6363 33.64 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682213-26379 Fremont … 011-4600-6363 62.67 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405272653-Traffic Control Se…011-4600-6363 21.68 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405844999-Traffic Control Se…011-4600-6363 55.30 P G & E 4405682412-9 (12.18.25) 12/18/2025 4401767901-Traffic Control Se…011-4600-6363 95.04 P G & E 4405682412-9 (12.18.25) 12/18/2025 7451396002-26379 Fremont … 011-4600-6363 99.19 P G & E 4405682412-9 (12.18.25) 12/18/2025 4401266601-Traffic Control @…011-4600-6363 76.82 P G & E 4405682412-9 (12.18.25) 12/18/2025 4403326121-Traffic Control Se…011-4600-6363 43.75 P G & E 4405682412-9 (12.18.25) 12/18/2025 4402680322-27535 Purissima… 011-5100-6363 216.31 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682318-27535 Purissima… 011-5100-6363 483.48 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682171-O'Keefe Ln @ Do…051-4800-6363 63.56 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682180-28002 Purissima… 051-4800-6363 568.55 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682038-O'Keefe Ln @ Do…051-4800-6363 18.51 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682799-28002 Purissima… 051-4800-6363 282.93 P G & E 4405682412-9 (12.18.25) 12/18/2025 4407614003-26375 Fremont … 061-1480-6363 24.53 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682301-26375 Fremont … 061-1480-6363 61.23 P G & E 4405682412-9 (12.18.25) 12/18/2025 4402300500-26379 Fremont … 061-1480-6363 20.24 P G & E 4405682412-9 (12.18.25) 12/18/2025 4402032093-26379 Fremont … 061-1480-6363 254.26 P G & E 4405682412-9 (12.18.25) 12/18/2025 4407077119-26379 Fremont … 061-1480-6363 16.58 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682220-26379 Fremont … 061-1480-6363 560.52 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682320-27400 Purissima… 061-4300-6363 464.12 P G & E 4405682412-9 (12.18.25) 12/18/2025 4405682820-27400 Purissima… 061-4300-6363 234.77 Vendor PGE95899 - P G & E Total: 3,757.68
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 172083 12/13/2025 Residential Patrol Services 011-2100-6199 18,144.00 PALAMERICAN SECURITY (SILI… 172844 12/27/2025 Residential Patrol Services 011-2100-6199 19,413.00 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 37,557.00 Vendor: PGE01 - PG&E
PG&E EP25-0081 12/18/2025 REFUND DEPOSIT - 23370 CA… 011-0000-2301 715.00 PG&E EP15 - 0006 01/02/2026 REFUND DEPOSIT-13770 ROB… 011-0000-2301 709.00 PG&E EP24- 0029 01/02/2026 REFUND DEPOSIT - 14200 BER…011-0000-2301 709.00 PG&E EP24-0094 01/02/2026 REFUND DEPOSIT - 25259 LA … 011-0000-2301 709.00

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount PG&E EP24-0136 01/08/2026 REFUND DEPOSIT - 11170 MA… 011-0000-2301 804.00 Vendor PGE01 - PG&E Total: 3,646.00
Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1210_UB9_SEPT25 10/23/2025 Rention #(PROJ#410216) 041-0000-2003 -19,311.33 PHOENIX ELECTRIC COMPANY 1210_UB9_SEPT25 10/23/2025 Unitary Billing# 11 (PROJ#410… 041-6900-6622 386,226.34 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 366,915.01 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 8000-9000-1096-1328 (1.13.2… 01/13/2026 Meter Refill SN-6027240 1/5/… 061-1480-6303 200.00 Vendor PITNEY15250 - PITNEY BOWES INC Total: 200.00
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-4523 Fremont Road …011-4740-6364 54.37 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-4643 Arastradero C2…011-4740-6364 229.67 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2500 Little League Fi…011-5100-6364 275.22 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2493 Stonebrook Av…011-5100-6364 86.11 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-3112 Elena & Puriss… 051-4800-6364 58.45 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2497 26379 Fremont…061-1480-6364 237.13 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-3760 26379 Fremont…061-1480-6364 41.67 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2498 26379 Fremont…061-1480-6364 71.15 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2496 26379 Fremont…061-1480-6364 136.45 PURISSIMA HILLS WATER DECEMBER -25 (12/1/25-1/5/… 01/07/2026 DEC2025-2501 27400 Purissi… 061-4300-6364 263.23 Vendor V0980 - PURISSIMA HILLS WATER Total: 1,453.45
Vendor: RAGSDALE - RAGSDALE, SARAH
RAGSDALE, SARAH 01/06/26-06/30/26 01/13/2026 RETIREE MEDICAL PRE-PAYM… 061-1470-6032 1,168.98 Vendor RAGSDALE - RAGSDALE, SARAH Total: 1,168.98
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 18376 12/31/2025 LABOR AND EMPLOYMENT LE… 011-1500-6112 7,622.00 REDWOOD PUBLIC LAW, LLP 18378 12/31/2025 Monthly Basic General Counse…011-1500-6201 13,465.00 REDWOOD PUBLIC LAW, LLP 18379 12/31/2025 MICHAEL GRADY V. TOWN OF …011-1500-6112 2,756.28 REDWOOD PUBLIC LAW, LLP 18381 12/31/2025 SHIELD COALITION BROWN A… 011-1500-6112 148.74 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 23,992.02 Vendor: RIPPEY - RIPPEY, MICHAEL
RIPPEY, MICHAEL 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PREPAYME… 061-1470-6032 5,888.40 Vendor RIPPEY - RIPPEY, MICHAEL Total: 5,888.40
Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-131 12/30/2025 Proj Mgmt Svcs Broadband Fi… 041-6900-6199 1,059.82 S.R.ROSE ENGINEERING INC LAH-138 12/30/2025 Proj Mgmt Svcs El Monte Fire … 041-6900-6199 1,972.56 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 3,032.38 Vendor: SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION SANTA CLARA COUNTY CITY … 12.11.2025 12/11/2025 2025 SCCCMA Holiday Lunch- …011-1200-6361 225.00 SANTA CLARA COUNTY CITY … 12.11.2025 12/11/2025 2025 SCCCMA Holiday Lunch- …011-3100-6309 150.00 SANTA CLARA COUNTY CITY … 12.11.2025 12/11/2025 2025 SCCCMA Holiday Lunch … 011-3300-6308 525.00 Vendor SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION Total: 900.00 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800096595 01/02/2026 Services for Jan 2026 011-2100-6152 229,605.50 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 229,605.50 Vendor: VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY SANTA CLARA VALLEY TRANS… 1800037729 12/22/2025 C#113 Town of LosAltos CMP… 011-4600-6327 9,323.26 Vendor VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY Total: 9,323.26 Vendor: SHARP_JPA - SHARED AGENCY RISK POOL
SHARED AGENCY RISK POOL INV0048 01/01/2026 2025-26 Q3 WORKERS' COMP… 061-1470-6029 30,051.50 Vendor SHARP_JPA - SHARED AGENCY RISK POOL Total: 30,051.50 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005639605 01/04/2026 8020129735&103050113 11/… 061-1480-6402 551.67 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 551.67 Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 110424 01/25/2025 PYMNT#3 HERITAGE HOUSE P… 041-0000-2003 -12,590.26

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount SMELLY MEL'S PLUMBING INC. 110424 01/25/2025 PYMNT#3 HERITAGE HOUSE P… 041-6900-6209 251,805.27 SMELLY MEL'S PLUMBING INC. 79072659 12/18/2025 RETENTION PROJ#487918-26 … 048-0000-2003 -6,950.00 SMELLY MEL'S PLUMBING INC. 79072659 12/18/2025 PROJ#487918-26 Progress pa… 048-6900-6625 139,000.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 371,265.01 Vendor: SMITH - SMITH, LANI
SMITH, LANI 01/01/26-06/30/26 01/13/2026 RETIREE MEDICAL PREPAYME… 061-1470-6032 2,458.20 Vendor SMITH - SMITH, LANI Total: 2,458.20
Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 6040634692 08/25/2025 SIGNO GEL 207 RT RED 061-1480-6301 -7.08 STAPLES BUSINESS CREDIT 6048901506 11/25/2025 ULTRA PLATE 10 1/16IN PATH 061-1480-6398 -3.75 STAPLES BUSINESS CREDIT 6051331512 12/25/2025 OFFICE SUPPLIES 12/25/25 061-1480-6301 32.54 STAPLES BUSINESS CREDIT 6051331514 12/25/2025 OFFICE SUPPLIES REFUND 12/… 061-1480-6301 -10.57 STAPLES BUSINESS CREDIT 6051331519 12/25/2025 OFFICE SUPPLIES 12/25/25 061-1480-6301 75.83 STAPLES BUSINESS CREDIT 6051331520 12/25/2025 OFFICE SUPPLIES 12/25/25 061-1480-6301 122.21 STAPLES BUSINESS CREDIT 6051331521 12/25/2025 PREMIUM MEMBERSHIP FEE 061-1480-6398 326.28 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 535.46 Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES C… WD-0302577 11/19/2025 MATADERO CREEK RESTORAT… 011-4500-6315 3,540.00 Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: 3,540.00 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 16193 12/15/2025 Communication and Graphic … 011-1100-6199 1,435.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,435.00 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-14168471 12/11/2025 DXS Deluxe with Sink 12/5/25… 011-4120-6361 149.95 UNITED SITE SERVICES INC INV-5809030 12/26/2025 Rental Charge 12/23/25-1/19… 011-5300-6398 64.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 214.87 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 572673275 01/06/2026 POOL5 B&W 500-0698340-00…061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: PARS90051 - US BANK PARS ACCOUNT #6746050100
US BANK PARS ACCOUNT #67… 01.20.26 01/20/2026 #6746050100-PENSION TRUST…011-0000-1025 100,000.00 Vendor PARS90051 - US BANK PARS ACCOUNT #6746050100 Total: 100,000.00 Vendor: USPS - US POSTAL SERVICE
US POSTAL SERVICE PERMIT #306 3/20/24 03/26/2024 PERMIT TYPE PI/ PERMIT #306…061-1480-6303 320.00 Vendor USPS - US POSTAL SERVICE Total: 320.00
Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 241139 12/17/2025 DIESEL FUEL, 3, NA 1993, PG III…061-4400-6342 1,899.68 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,899.68 Vendor: BEBEE01 - VICTORIA BEBEE
VICTORIA BEBEE 2025-007 01/05/2025 Emergency Management EOC… 011-1200-6199 7,500.00 VICTORIA BEBEE 2025-008 01/05/2025 Emergency Management EOC… 011-1200-6199 7,500.00 Vendor BEBEE01 - VICTORIA BEBEE Total: 15,000.00
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 15736 01/08/2026 Water reimbursement-svc 11/…011-5300-6364 1,258.22 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 1,258.22 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT #2025/26-055 12/04/2025 Sewer Maintenance 051-4800-6140 27,701.85 WEST BAY SANITARY DISTRICT #2025/26-059 01/07/2026 Sewer Maintenance 051-4800-6140 47,680.32 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 75,382.17 Vendor: WILLSCOT85008 - WILLIAMS SCOTSMAN, INC.

WILLIAMS SCOTSMAN, INC. 9023138665 02/20/2025 20' CONTAINER SN: SESU2225…041-6900-6622 5,019.48 Vendor WILLSCOT85008 - WILLIAMS SCOTSMAN, INC. Total: 5,019.48 Vendor: WRA01 - WRA, INC.

WRA, INC. 350230 - 58420 09/26/2025 PATHWAY CEQA 8/23-9/26/25 042-6900-6209 2,733.75 Vendor WRA01 - WRA, INC. Total: 2,733.75

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2511 11/30/2025 11/13 Land Management revi… 011-3200-6199 2,362.50 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 2,362.50 Vendor: ZENCITY01 - ZENCITY TECHNOLOGIES US INC
ZENCITY TECHNOLOGIES US I… SI256000277 12/11/2025 Zencity Engage No. Bar Code: … 061-1480-6210 12,000.00 Vendor ZENCITY01 - ZENCITY TECHNOLOGIES US INC Total: 12,000.00 Grand Total: 1,944,485.75

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Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 490,557.56
031 - SEWER ASSESSMENT DISTRICT 3,768.07
041 - GENERAL CIP FUND 875,285.33
042 - PATHWAYS CIP 6,333.75
045 - DRAINAGE CIP 2,083.33
048 - SEWER FUND CIP 132,050.00
051 - SEWER FUND 192,560.12
061 - GENERAL SERVICE FUND 241,847.59
Grand Total: 1,944,485.75
Account Summary
Account Number Account Name Payment Amount
011-0000-1025 PARS 115 Trust Pension … 100,000.00
011-0000-1110 Receivable - Miscellaneo… 5,701.02
011-0000-2301 Planning Deposits 7,487.75
011-0000-4685 Administrative Charge -693.83
011-1000-6302 City Membership 145.00
011-1100-6199 Other Contract Services 8,035.00
011-1100-6312 Books/Films/Publications 3,120.00
011-1100-6361 Special Events & Awards 1,725.63
011-1200-6199 Other Contract Services 15,000.00
011-1200-6361 Special Events & Awards 225.00
011-1200-6398 Other General Expense 2,551.47
011-1400-6199 Other Contract Services 2,500.00
011-1400-6203 Audit & Financial 10,000.00
011-1500-6112 Legal - Special Projects 10,527.02
011-1500-6201 Legal - City Attorney 13,465.00
011-2100-6152 Law Enforcement 229,605.50
011-2100-6199 Other Contract Services 37,557.00
011-3100-4707 Contract Geologist Char… -3,492.50
011-3100-6178 Geologist Charges - Billab… 3,492.50
011-3100-6199 Other Contract Services 3,596.90
011-3100-6207 Advertising/Publishing 4,140.00
011-3100-6308 Travel & Meetings 448.00
011-3100-6309 Instruction & Training 150.00
011-3100-6313 Computer Software 218.55
011-3200-6114 Contract Plan Checks 795.75
011-3200-6199 Other Contract Services 4,612.50
011-3200-6304 Printing, copying & scann… 9,317.95
011-3200-6308 Travel & Meetings 1,510.58
011-3200-6313 Computer Software 218.55
011-3300-4696 In-house Engineering Ch… -936.00
011-3300-6177 Attorney Fees - Billable -3,445.81
011-3300-6308 Travel & Meetings 525.00
011-4120-6361 Special Events & Awards 149.95
011-4120-6398 Other General Expense 250.00
011-4500-6315 Permits for Operation 3,540.00
011-4600-6327 Congestion Management 9,323.26
011-4600-6363 Electric 488.09
011-4740-6125 Pathways Maintenance 2,860.00
011-4740-6364 Water 284.04
011-5100-6122 Lawncare/Landscaping 1,054.00
011-5100-6130 Pest Control 670.00
011-5100-6363 Electric 699.79
011-5100-6364 Water 607.76
011-5300-6122 Lawncare/Landscaping 1,204.00
011-5300-6364 Water 1,258.22

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Expense Approval Report Payment Dates: 1/1/2026 - 1/31/2026 2/13/2026 6:56:53 PM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
011-5300-6398 Other General Expense 64.92
031-0100-6203 Audit & Financial 3,768.07
041-0000-2003 Contract Retention -31,901.59
041-6900-6122 Lawncare/Landscaping 21,628.69
041-6900-6199 Other Contract Services 87,883.38
041-6900-6209 Other Program & Proj C… 401,805.27
041-6900-6503 Non-Capital Computer E… 4,623.76
041-6900-6622 Site Improvements 391,245.82
042-6900-6199 Other Contract Services 3,600.00
042-6900-6209 Other Program & Proj C… 2,733.75
045-6900-6622 Site Improvements 2,083.33
048-0000-2003 Contract Retention -6,950.00
048-6900-6625 Sewer Main Replacement 139,000.00
051-0000-2330 Sewer Reimbursement 118,159.42
051-0000-4685 Administrative Charge -1,973.47
051-4800-6140 Sewer Maintenance Wo… 75,382.17
051-4800-6363 Electric 933.55
051-4800-6364 Water 58.45
061-0000-2204 Deferred Comp Payable 87,685.51
061-1470-6029 Workers Comp Insurance… 30,051.50
061-1470-6032 Health Insurance - Retir… 67,176.06
061-1480-6111 Contract Personnel 13,265.00
061-1480-6118 Facility Maint & Security 383.73
061-1480-6122 Lawncare/Landscaping 2,409.00
061-1480-6123 Housekeeping 1,088.41
061-1480-6199 Other Contract Services 783.49
061-1480-6208 Programming & Comput… 14,786.00
061-1480-6210 Website Program/Maint… 12,000.00
061-1480-6301 Office Supplies 250.44
061-1480-6303 Postage 520.00
061-1480-6310 On-Line Service 699.12
061-1480-6314 Computer Parts 34.86
061-1480-6323 Disposal Services 643.98
061-1480-6361 Special Events & Awards 286.34
061-1480-6362 Telephone 951.22
061-1480-6363 Electric 937.36
061-1480-6364 Water 486.40
061-1480-6398 Other General Expense 565.50
061-1480-6402 Office Mach & Furniture… 1,883.45
061-4300-6117 Equipment Maint & Repa… 45.80
061-4300-6118 Facility Maint & Security 158.96
061-4300-6123 Housekeeping 752.03
061-4300-6324 Uniforms 455.52
061-4300-6363 Electric 698.89
061-4300-6364 Water 263.23
061-4300-6398 Other General Expense 169.07
061-4300-6399 Other Supplies/Materials 258.43
061-4400-6117 Equipment Maint & Repa… 110.37
061-4400-6318 Vehicle Repair 39.31
061-4400-6342 Gas and Oil 1,899.68
061-4400-6398 Other General Expense 108.93
Grand Total: 1,944,485.75
Project Account Summary
Project Account Key Payment Amount
**None** 920,845.64
410216 368,887.57
410220 84,851.00

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Expense Approval Report Payment Dates: 1/1/2026 - 1/31/2026 2/13/2026 6:56:53 PM Page 11 of 11
Project Account Summary
Project Account Key Payment Amount
410224 239,215.01
410227-26 4,623.76
410234 5,019.48
419300 151,059.82
427913-26 6,333.75
467209 2,083.33
487918-26 132,050.00
EP24-0029 709.00
EP24-0094 709.00
EP24-0136 804.00
EP25-0006 709.00
EP25-0081 715.00
R4120-10 149.95
R4120-27 250.00
SD25-0026 1,226.50
SD25-0066 2,615.25
TR4169-26 21,628.69
Grand Total: 1,944,485.75

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ITEM 5A
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, January 15, 2026, at 4:30 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California & 2800 I-10 Frontage Road, Port Allen, Louisiana 70767

Present: Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Kavita Tankha

Absent: None
Staff: Acting City Manager Cody Einfalt, Community Development Director Jay Bradford, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (4:30 P.M.)
Mayor Bhateja called the meeting to order at 4:30 P.M.

ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Kavita Tankha were present.

Council Member Swan participated remotely at 2800 I-10 Frontage Road, Port Allen, Louisiana 70767.

1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)

1. Susan Stark, a Los Altos Hills resident, expressed concern that the proposed unconditional commitment before the Council would not adequately protect the Town from liability under California’s Brown Act. She referenced a letter submitted earlier that day by Attorney Joshua Safran, which she stated outlined several alleged Brown Act violations, including serial communications among Council Members, the creation of an Alternative Sites Committee without proper public notice, site walks, and the use of staff and the City Attorney as intermediaries to build consensus outside of public meetings. Stark argued that the proposed Attachment A does not address or acknowledge those specific allegations and instead merely states that the Council will continue to follow the law while denying any violation occurred. She asserted that this type of statement does not satisfy the Brown Act requirement to cease the specific conduct alleged. Stark further stated that, in her view, the proposed commitment would not prevent potential litigation or shield the Town or individual Council Members from liability, and that a court would likely compare the allegations in Safran’s letter to the Council’s stated commitment and find them inconsistent. She suggested that the Council instead consider curing the alleged violations in a more transparent manner before being reminded that public comment was limited to two minutes.

2. Mitesh Dhruv, a Los Altos Hills resident, commented regarding concerns about potential Brown Act violations and transparency related to the O’Keefe Preserve and the Alternate Sites Committee. He stated that the Town should address the concerns openly and ensure decisions are made transparently. He also expressed concerns regarding the Town’s response to

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Los Altos Hills Special City Council Meeting Minutes Page 2 Thursday, January 15, 2026
allegations of Brown Act violations and encouraged the Council to act in the interest of residents and public accountability.

2. CLOSED SESSION
A. Conference with Legal Counsel – Anticipated Litigation (Pursuant to Government Code Section 54956.9(d)(2)
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code Section 54956.9– Two cases
Mayor Bhateja adjourned the Special Meeting to enter into Closed Session at 4:37 p.m. to discuss the following item: Conference with Legal Counsel – Anticipated Litigation (Pursuant to Government Code Section 54956.9(d)(2)); Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 – Two cases.

Closed Session adjourned, and the City Council reconvened in Open Session.

3. OPEN SESSION OF SPECIAL MEETING
A. Consideration and Issuance of Brown Act Unconditional Commitment pursuant to Government Code Section 54960.2
The City Council reconvened in open session to consider the issuance of an Unconditional Commitment pursuant to the Brown Act (Government Code Section 54960.2). City Attorney Claire Lai provided a report regarding the Town’s receipt of a letter alleging potential Brown Act violations and explained that the Town disputes the allegations but may issue an unconditional commitment as an option under state law. The City Attorney also recommended minor edits to the proposed commitment included in the agenda packet. The City Council discussed the item and considered the proposed edits.

PUBLIC COMMENT

1. Mitesh Dhruv, a Los Altos Hills resident, asked the Council and Town Attorney to clarify the Town’s position regarding the alleged Brown Act violations. He asked whether the Town was acknowledging that a Brown Act violation had occurred in the past and committing not to violate the law in the future, or whether the Town’s position was that no violation had occurred at all. Dhruv noted that the legal consequences would differ depending on which position the Town was taking.

Town Attorney Claire Lai responded that the Town disagrees with the allegation that a Brown Act violation occurred. She referenced the staff report and stated that the facts presented indicate that no violation took place. Lai explained that the proposed unconditional commitment is an option provided under state law that allows a legislative body to foreclose potential litigation related to alleged Brown Act violations. She clarified that making an unconditional commitment does not require the Town to admit that a violation occurred. She further explained that the statute explicitly states that such a commitment is not considered an admission or evidence of wrongdoing, but rather a legal

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Los Altos Hills Special City Council Meeting Minutes Page 3 Thursday, January 15, 2026
mechanism available to the legislative body to address allegations and potentially avoid litigation.

Mitesh Dhruv responded to Attorney Lai’s explanation regarding the unconditional commitment under the Brown Act. He disagreed with the interpretation that the “safe harbor” provision allows the Town to simply commit to following the law in the future without acknowledging that a violation occurred. Dhruv argued that, in his view, the provision requires the Town to acknowledge that a violation took place in order to properly cure it. He stated that if the Council does not acknowledge wrongdoing, the matter will likely proceed to litigation. Dhruv asserted that his group has gathered evidence, including photographs and other documentation, which they believe shows that several Council Members visited the property outside of a public meeting and that activities occurred outside of public view. He urged the Council to acknowledge that a violation occurred and commit to avoiding similar actions in the future. Dhruv stated that while he observed that one of the proposed amendments appeared to be a step in the right direction, he believed that without acknowledging a violation, the effort to avoid litigation would be ineffective. He cautioned that the dispute could lead to prolonged legal action and potentially broader consequences related to housing laws, such as the Builder’s Remedy, and urged the Council to address the issue in a way that would prevent further conflict.

Vice Mayor Tyson made a motion to Approve the Issuance of a Brown Act Unconditional Commitment Pursuant to Government Code Section 54960.2, incorporating the modifications presented by City Attorney Claire Lai and displayed on the screen. Council Member Swan seconded the motion. APPROVED, VOTE 5-0
MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

4. ADJOURN
The meeting was adjourned.

Respectfully submitted,
Arika Birdsong-Miller

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Los Altos Hills Special City Council Meeting Minutes Page 1 Wednesday, January 21, 2026
Town of Los Altos Hills
City Council Special Meeting Minutes
Wednesday, January 21, 2026 at 6 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, Council Member Kavita Tankha

Absent: None
Staff: City Manager Cody Einfalt, City Attorney Steve Mattas, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.) OPEN SESSION
ROLL CALL – Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, and Council Member Kavita Tankha were present.

Council Member Linda Swan was not present during roll call and joined the meeting at 6:15 p.m.

PLEDGE OF ALLEGIANCE - Recited

1. PUBLIC COMMENT

1. Gerda Cristal, a Los Altos Hills resident, commented that she has lived on Mora Drive for over 50 years and expressed concerns regarding the interpretation and application of Town codes related to views and tree regulations in annexed areas. She stated that residents were originally assured their properties would be annexed on an “as-is” basis and that existing conditions would be respected. She indicated that differing interpretations of the codes have created confusion and stress among residents and have contributed to disputes, including a lawsuit.

2. STUDY SESSION
A. Annual Reports by the Town of Los Altos Hills Planning Commission and Standing Committees on 2025 Accomplishments and Proposed Work Plans for 2026-2027 Grace Tsang, Chair of the Environmental Design and Protection Committee, presented the 2025 Accomplishments and Proposed Work Plan for 2026-2027. She highlighted the Committee’s review of 32 site applications, work related to native plants and water conservation, and ongoing collaboration with staff on Housing Element and Objective Design Standards. She also outlined future priorities, including fire scaping efforts, updates to landscaping and planning policies, revisions to the View Ordinance, and expansion of native landscaping initiatives. No Council action was taken.

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Los Altos Hills Special City Council Meeting Minutes Page 2 Wednesday, January 21, 2026
Anand Ranganathan, Chair of the Environmental Initiative Committee, presented the 2025 Accomplishments and Proposed Work Plan for 2026-2027. He highlighted efforts, including updates to the Reach Code to promote electrification, development of a greenhouse gas inventory, water conservation initiatives, community outreach activities, and the installation of a decarbonization kiosk. He also outlined future priorities such as expanding community outreach, tracking electrification progress through a dashboard, continuing greenhouse gas inventory reporting, collaborating with Foothill College on sustainability initiatives, and maintaining current Reach Codes. No Council action was taken.

Dave Stewart, Vice-Chair of the Emergency Preparedness and Response Committee, presented the 2025 Accomplishments and Proposed Work Plan for 2026-2027. He highlighted the Committee’s efforts to strengthen emergency preparedness, including reviewing wildfire hardening policies, recommending updates to the Fire Hazard Severity Map, improving mass notification systems such as AlertSCC, and supporting community emergency communication and preparedness programs. He also discussed future priorities, including hiring a full-time Emergency Manager, enhancing emergency communications infrastructure, expanding community preparedness initiatives, and continuing collaboration with other committees and emergency partners. No Council action was taken.

Allan Epstein, Chair of the Finance and Investment Committee, presented the Committee’s 2025 accomplishments and proposed work plan for 2026–2027. He highlighted the Committee’s oversight of key financial matters, including review of the Annual Comprehensive Financial Report, the Town’s budget and mid-year budget update, reserve policies, and pension and OPEB obligations. He also discussed future priorities such as completing a cost allocation and building fee study, increasing financial transparency and automation of accounting systems, developing a five-year capital and financial outlook, and evaluating sewer processing and conveyance charges. No Council action was taken.

Carol Gottlieb, Co-Chair of the History Committee, presented the Committee’s recent accomplishments and proposed work plan for 2026–2027. She highlighted the Committee’s efforts to preserve and promote the Town’s history through community presentations, historical walks, oversight of historical articles in the Our Town publication, and collaboration on the Heritage House renovation. She also discussed future priorities, including development of a Historic Resource Ordinance, continued educational programs and historical events, participation in the 250th anniversary of the De Anza Expedition, and research efforts leading up to the Town’s 75th anniversary history project. No Council action was taken.

Anita Baldwin, Chair of the Open Space Committee, presented the Committee’s 2025 accomplishments and proposed work plan for 2026–2027. She highlighted the Committee’s work conducting site visits and providing recommendations related to open space easements, riparian habitats, invasive plants, and tree health, as well as advising the Town on Byrne Preserve improvements and creek protection efforts. She also discussed upcoming priorities, including developing open space easement

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Los Altos Hills Special City Council Meeting Minutes Page 3 Wednesday, January 21, 2026
language for fire mitigation, hosting an educational forum on local geology and hydrology, collaborating on tree and fence ordinances, and continuing coordination with staff, regional agencies, and other committees on habitat protection and Housing Element implementation. No Council action was taken.

Jasmeen Pombra, Chair of the Parks, Recreation, and Community Events Committee, presented the Committee’s 2025 accomplishments and proposed work plan for 2026. She highlighted the successful merger of the Parks and Recreation Committee with the Community Relations Committee, the launch of new community events such as Family Game Nights and the Gnomeo event, and continued traditions including the Town Picnic, Pathways Run, Fourth of July Parade, Hoedown, and Barn Lighting. She also outlined future priorities, including enhancing major community events, supporting development of the Heritage House Café and Community Room, assisting with planning for a new pickleball court, and expanding outreach to welcome and engage new residents. No Council action was taken.

Nick Erndt, Chair of the Pathways Committee, presented the Committee’s 2025 accomplishments and proposed work plan for 2026–2027. He highlighted progress on several pathway projects, including completion of the Saddle Mountain to Stirrup Way path and ongoing work related to Magdalena Road, Summerhill Avenue, and the Middle Fork to Maple Leaf Court pathway. He also discussed future priorities, including construction of additional pathway segments along Magdalena, Altamont, and Fremont, continued coordination with Caltrans on the Old Page Mill to Christopher Lane path, and efforts to improve the pathway development process and reduce construction costs. No Council action was taken.

Birgitta Indaco, Chair of the Planning Commission, presented the Commission’s 2024–2025 accomplishments and proposed work plan for 2026–2027. She highlighted the Commission’s extensive work on Housing Element implementation, including discussions on multi-family zoning and Objective Design Standards across 23 meetings, as well as municipal code updates related to WELO, pathways, and ADUs. She also noted that the Commission conducted site development reviews for 24 properties, including variances and conditional use permits, and worked on several code interpretation issues, such as SB 9 unit allowances and grading policies for decks and balconies.

Chair Indaco further outlined upcoming priorities, including implementation of Housing Element programs such as the A-12 program for duplexes and triplexes, updates to the ADU and SB 9 ordinances, and continued work on planning initiatives such as fence regulations, light wells, color reflectivity standards, and variances for substandard lots. She also discussed longer-term strategic initiatives, including wildfire protection coordination, historic preservation, updates to the pathway map, tree and view protection ordinances, and long-range planning related to housing density solutions. No Council action was taken.

Chair Ameesh Divatia, Chair of the Technology Committee, presented the 2025 accomplishments and proposed goals for 2026–2027. He highlighted initiatives including the purchase of a mobile radar speed display device, development of an earthquake gas shutoff valve program, expansion of security partnerships with the

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Los Altos Hills Special City Council Meeting Minutes Page 4 Wednesday, January 21, 2026
Sheriff’s Office and private patrols, and resident education efforts on home and online security. He also noted progress on the Town’s broadband infrastructure project and collaboration opportunities with local academic institutions.

Looking ahead, the Committee plans to explore technology initiatives related to wildfire detection and mitigation, including sensors, cameras, and drone-based response, as well as artificial intelligence tools such as a customer service chatbot for the Town’s website and expanded technology education for residents. No Council action was taken.

Mayor Bhateja expressed appreciation on behalf of the City Council for the time, effort, and dedication of the committee members and volunteers who generously contribute their expertise and service to the Town. He thanked them for their participation and noted that the City Council would take the committees’ input into consideration as they develop the upcoming work plan.

3. ADJOURN
The meeting adjourned at 8:57 p.m.

Respectfully submitted,
Arika Birdsong-Miller

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DRAFT
ITEM 5C
Los Altos Hills Special City Council Meeting Minutes 1 | P a g e Monday, February 2, 2026
Town of Los Altos Hills
City Council Special Meeting Minutes
Monday, February 2, 2026, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Bhateja, Councilmember Mok, Councilmember Swan, and Councilmember Tankha

Absent: Vice Mayor Tyson
Staff: Acting City Manager Cody Einfalt, Community Development Director Bradford, City Attorney Mattas, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Bhateja called the meeting to order at 6:01 P.M.

ROLL CALL
Mayor Bhateja, Councilmember Mok, Councilmember Swan, and Councilmember Tankha were present.

Vice Mayor Tyson was absent.

1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)

1. John O’Connell, a Los Altos Hills resident, stated that it was difficult to provide constructive comments on the agenda item based only on information posted on the website, which appeared to be an emergency response to feedback received from HCD the previous Friday. He suggested it would be helpful for the public to understand the specific feedback that was provided, especially if a seven-day public comment period is planned. He noted that the feedback was delivered by phone rather than in writing and expressed a preference to hear directly from the person who received it. He concluded that without knowing the details of the feedback, it was difficult for the public to offer meaningful input.

Councilmember Tankha expressed her concern that the public had not been informed adequately about the feedback from HCD and suggested the Council consider holding a regular meeting before responding to HCD so residents could review the feedback and provide input.

Mayor Bhateja responded that staff would provide additional context in their report, noting that the feedback had been received only recently, and suggested allowing a second round of public comment afterward. He then directed the waiting speaker comment before returning to the regular agenda.

2. Anne Paulson, attending via Zoom, stated that the public had not been provided with key materials, including the feasibility study and HCD’s comments, and therefore did not have a meaningful opportunity to participate or be heard before the Council votes on the proposed resolution.

Mayor Bhateja closed public comment and explained that the Town received correspondence from HCD on Thursday [January 29] requiring a prompt response. Staff prepared a response on Friday, [January 30], and the Council meeting was moved from Wednesday to Monday to allow time for public input and to meet the required seven-day publication period before HCD’s February 10 decision deadline. He stated the meeting was intended to provide background from staff, gather

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DRAFT
Los Altos Hills Special City Council Meeting Minutes 2 | P a g e Monday, February 2, 2026
public and Council input, and determine whether additional meetings or direction to staff would be needed.

Councilmember Mok recused himself from the discussion and left the dais.

Mayor Bhateja apologized that not all Councilmembers could attend the meeting due to the short notice. He noted that Councilmember Tyson had a prior commitment and was unable to attend and then turned the presentation over to staff.

City Attorney Mattas explained that HCD was required to respond to the Town’s submission by February 10 and that state law required the Town to publish the final proposed language for a sevenday public review period. He stated that the Town had published the revisions Friday to allow time for review and to provide the Council and the public with an opportunity to understand the proposed changes and the reasons for them.

Before the staff presentation, Councilmember Tankha, Mayor Bhateja, and City Attorney Mattas held a brief Q&A session to clarify how the Council and the public had been informed regarding the details of the response to HCD, as summarized below.

Councilmember Tankha asked whether the staff’s response to HCD would be made public once it was prepared and whether resident comments could still be incorporated after the Council approved the staff response to HCD.

City Attorney Mattas responded that staff prepared minor edits to meet the seven-day public notice requirement, noting that the changes were consistent with prior community, Council, and Planning Commission review and provided greater certainty and predictability for HCD. These edits were published to the public Friday, January 30. Mr. Mattas responded that any changes to the Housing Element at this time would require a new seven-day review.

Mayor Bhateja affirmed that the seven-day public review period began on Friday and that today’s meeting allowed the Council and public to review those changes prior to HCD’s response on February 10. He noted that the information had been publicized through the usual and supplemental channels and that this meeting was the last opportunity to review and provide input. He then invited resident John O’Connell back to provide public comments.

3. John O’Connell stated that most residents want the Housing Element Amendment approved by February 10 and that public comments would likely be supportive of that goal. He noted that the seven-day public review period ends tomorrow, February 3, and that any changes to what was submitted on Friday must be finalized by then. He requested that staff and the City Attorney provide the most accurate view of HCD’s feedback to maximize the value of the meeting and potentially submit any additional input before the deadline.

City Attorney Mattas confirmed that if the Council wished to make any additional edits based on the public input received tonight, tonight would be the time to do that.

4. HOUSING ELEMENT
A. Consideration of a Resolution Making Findings and Approving an Amendment to the General Plan Housing Element and Conforming Amendments to the General Plan Land Use Element as Necessary

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Los Altos Hills Special City Council Meeting Minutes 3 | P a g e Monday, February 2, 2026
CEQA Review: Exempt pursuant to Public Resource Doce section 21080.085 and California Environmental Quality Act (CEAQ) Guidelines Section 15061)b)(3).

Director Bradford explained that Dan Weary of Michael Baker International would provide the presentation. He provided context, noting that the Town received a letter from HCD on October 9 requesting additional information on the Housing Element amendment. Subsequent meetings with HCD provided direction to review developer interest letters, conduct a feasibility analysis, and identify alternative sites. The most recent comments from HCD, received the previous Thursday, [January 29], were refinements of the earlier substantive feedback based on the December 10 submittal. He then turned the presentation over to Dan Weary.

Dan Wery of Michael Baker International (MBI) introduced his brief presentation, noting that the HCD comments and the Town’s responses were minor and discreet. He outlined that the presentation would cover the overall purpose, the minor revisions, the action required tonight, and a Q&A session.

Mr. Wery explained that the purpose of the agenda item was to consider and adopt proposed amendments to the Housing Element. The amendments addressed comments recently received from the State Department of Housing and Community Development (HCD). He noted that these comments largely continued or refined feedback previously provided on October 9, which had informed the draft Housing Element adopted in December. After adoption, the draft had been resubmitted to HCD for an additional 60-day review period. Approximately 50 days into that review period, the Town received a few additional minor revision requests from HCD via phone call. Mr. Wery stated that the revisions were minor and would be reviewed in his presentation.

Mr. Wery explained that the first requested revision was to include additional trend analysis in the document. This involved adding a paragraph discussing the shift from single-family to multifamily development and analyzing unit ratios that make such developments feasible. He noted that the analysis was conducted and showed favorable results, consistent with expectations from both the Town and HCD.

Mr. Wery stated that the second revision was to update the document with any additional letters of support. He noted that HCD was aware the Town had received letters of support, including one submitted after the December draft, and requested that the most current letters be included.

Mr. Wery explained that the third revision added additional assurances for HCD regarding site review and maintenance of an adequate site inventory. The amendment incorporated an additional review process as part of the City’s mid-cycle review in 2029. He noted that the process would follow statutory requirements to ensure adequate sites are maintained, and if a site were found to be inadequate, the Town would identify a replacement site and notify HCD. He added that the document included specific edits reflecting these changes.

Mr. Wery then outlined the revisions made to the adopted draft Housing Element Amendment, reviewing each item in detail as described below.

Mr. Wery reviewed revisions related to Program A-1 in the Housing Element. He explained that language was added in two locations to clarify that, if the mid-cycle review or a subsequent review in 2029 finds that identified sites or zoning are not effective in facilitating residential development through the 2031 planning period, the Town will either provide additional incentives for existing sites or identify and rezone additional sites for multifamily development

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DRAFT
Los Altos Hills Special City Council Meeting Minutes 4 | P a g e Monday, February 2, 2026
within one year. He noted that this change aligns with the “no net loss” provisions under state law and clarifies the Town’s commitment to maintaining adequate housing sites.

Mr. Wery also described an additional analysis requested by HCD regarding development feasibility. The Town analyzed multifamily projects built within the past five years in nearby areas with similar single-family conditions. The analysis found that projects averaged about 3.6 times the pre-existing single-family density, demonstrating feasibility. He noted that the proposed density at the Twin Oaks site, allowing up to 92 units where two single-family homes currently exist, represents a much higher ratio and therefore compares favorably to regional development trends. He added that HCD had expected this analysis and requested that it be explicitly included in the document.

City Attorney Mattas clarified that the 45-to-1 ratio referenced in the analysis represented the number of units allowed on the Twin Oaks site compared to the existing single-family homes, not units per acre. He explained that the site would still be developed at the previously discussed density of approximately 20–24 units per acre. The ratio was used only as a metric to demonstrate economic feasibility when replacing single-family homes with multifamily development, noting that typical feasibility ratios are around 3.6 to 4 units per existing home, while the Twin Oaks site allowed a significantly higher ratio.

Mr. Wery addressed additional comments received that afternoon regarding the feasibility analysis, including references to a study conducted for the City of San Jose that noted differences in feasibility between townhouse and podium-style developments. He explained that the Town’s analysis reflected similar findings, particularly regarding the sensitivity of development feasibility to parking costs.

He noted that all nine development scenarios analyzed showed a positive residual land value, indicating feasibility. However, projects with podium parking were somewhat less profitable than those with surface or tuck-under parking. The analysis also indicated that minor adjustments, such as reducing the number of podium parking spaces or incorporating a mix of surface and podium parking, could maintain project viability.

Mr. Wery concluded by outlining the recommended Council actions to consider and adopt the amendments. He stated that the revisions were minor, exempt from CEQA, and would be transmitted to HCD following adoption and completion of the seven-day public review period, with the goal of incorporating the changes within the existing 60-day review timeframe, which is February 10.

City Attorney Mattas interjected to note that the last comments from Mr. Wery related to a letter received that day from CalHDF. He explained that the letter included other points as well and was similar to previous correspondence. He then introduced Assistant City Attorney Lai to briefly respond to the letter.

Assistant City Attorney Lai addressed the Council regarding a letter received from CalHDF that afternoon, noting it was substantially similar to a letter previously responded to at the December 9th meeting. She summarized that the letter raised five main issues:

1. Procedural issues: CalHDF argued the Town could not amend the Housing Element before HCD review. Lai explained that the Town had complied with all procedural requirements under state law, including submission to HCD before and after adoption, and following the

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Los Altos Hills Special City Council Meeting Minutes 5 | P a g e Monday, February 2, 2026
seven-day public review period. The amendments were adopted contingent upon HCD review.

2. Overlay zone consistency: CalHDF contended the proposed overlay zone was inconsistent with state law and the Redondo Beach case. Lai noted that the Council had already adopted changes ensuring the overlay zones met density requirements and focused strictly on housing development, making them consistent with state law and distinguishable from the Redondo Beach case.

3. Inventory site viability: CalHDF questioned whether the identified sites were feasible. Lai explained that the sites had been vetted and analyzed under statutory criteria, and the recent feasibility study confirmed they were economically viable for housing development. 4–5. Other Housing Element concerns: CalHDF raised objections alleging bad faith, violations of fair housing laws, and that the amendments would preclude housing development. Ms. Lai stated that the Housing Element amendments did not change the housing strategies but continued to facilitate housing, maintain production goals, and uphold fair housing obligations, furthering the Town’s efforts to meet RHNA and support housing mobility.

Ms. Lai concluded that all comments had been addressed and that the responses were included in the record before the Council.

City Attorney Mattas stated that he had nothing further and reiterated that the only changes to the Housing Element Amendment were the addition of the 2029 mid-cycle review and responses to CalHDF’s questions regarding the feasibility analysis conducted by Mr. Wery and his team.

After the presentation, Mayor Bhateja opened the meeting to the second round of public comment.

PUBLIC COMMENT POST-PRESENTATION

1. Jim Waschura, speaking as a resident and Vice Chair of the Planning Commission, expressed full support for the Town’s proposed Housing Element amendments. He noted that the addition of the 2029 mid-cycle review appeared to be the most significant change but considered it relatively minor and appropriate given the Town’s goal of obtaining timely approval.

2. John O’Connell expressed that he was still unclear on some of the feedback from HCD, though he acknowledged the value of reviews to assess whether additional changes might be needed. He suggested that the Town could strengthen its justification for the suitability of certain sites in the inventory, noting that HCD’s letter referenced relevant government code and that some parcels had long-standing low assessed values. He also observed that, contrary to the Housing Element’s language, multiple preliminary development proposals had been received for those sites. Mr. O’Connell recommended that staff consider incoming public comments and make any final adjustments before the next day’s actions.

3. Anne Paulson commented on the Housing Element amendment, specifically the sentence noting that new multifamily developments are, on average, 3–4 times as dense as what they replace. She stated that this did not mean every potential development was financially feasible. She noted that the study only analyzed projects that were built and did not consider those proposed but not constructed, limiting the conclusions that could

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be drawn. Ms. Paulson also criticized the Twin Oaks feasibility prototype, which used very small townhouse sizes (300–600 square feet), stating that such sizes were unrealistic compared to typical townhouses (around 1,400 square feet or more) and therefore the feasibility analysis did not prove financial viability.

Mayor Bhateja closed public comments and began Council discussion.

Councilmember Swan expressed confusion regarding how economic feasibility was determined for housing developments. She noted that while the Housing Element aimed to show that demolition and replacement of single-family and multifamily units were feasible, real-world conditions, such as high interest rates, material costs, and labor, made feasibility uncertain. She referenced examples from nearby cities, where approved units had not yet been built, questioning whether approval alone indicated feasibility. Ms. Swan agreed with John O’Connell and Anne Paulson that it was unclear what HCD was requesting and expressed skepticism that the Town could definitively determine economic feasibility under current conditions. She supported the proposed 2029 review but remained uncertain about how to address the feasibility.

City Attorney Mattas explained that HCD’s inquiry focused on whether the identified sites:

Foothill College, Twin Oaks, and St. Nicholas, could be developed consistent with the Town’s certified Housing Element. He clarified that HCD was seeking evidence of feasibility, including letters of support and financial analyses, but was not requiring a guarantee that the units would be built. Mr. Mattas noted that the mid-cycle review and the additional 2029 review were in place to ensure that, if sites proved infeasible, the Town would identify and rezone additional sites.

Mr. Mattas stated that the Town had commissioned an analysis by experts at Michael Baker International, which provided evidence supporting feasibility, whereas opposing comments had not included substantive evidence. Mr. Mattas explained that HCD requested information on existing residential units, such as the two units at Twin Oaks, and whether replacement with multifamily units would be feasible. Dan Wery’s analysis showed that typical feasibility ratios were 3.6 times the existing units, while the proposed zoning allowed a ratio of 45-to-1, indicating even greater economic feasibility despite higher construction costs. He further emphasized that this analysis provided the Council with the necessary information to make an informed decision.

Director Bradford explained that, from a staff perspective, while many individual variables could affect site feasibility, the overall analysis demonstrated that the developments were financially viable. He noted that public comments often focused on isolated variables, which could suggest infeasibility in specific cases, but when considering the full set of variables, the overall developments “penciled out” and could be constructed, as previously explained by Dan Wery.

Dan Wery stated that the Housing Element feasibility study was very conservative, using industry benchmarks and incorporating multiple contingencies to provide developers with flexibility. He noted that the assumptions ensured minimum profitability, making the results defensible even if unit sizes or construction costs changed. Wery referenced a December San Jose feasibility study cited by CalHDF, which found that podium parking made higher-density, intensive developments less profitable and marginally infeasible. However, modest adjustments, such as value engineering, minor reductions in podium parking, or market changes, could make these projects feasible under current conditions. He added that tower-type buildings required

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more significant changes, but overall, both studies indicated that podium and wraparound buildings could be viable. Wery emphasized that the Town’s analysis demonstrated profitable projects and that minor adjustments could easily ensure clear feasibility and viability.

City Attorney Mattas explained that the Town had submitted the letter from Foothill and was continuing discussions regarding St. Nicholas. He noted that multiple SB330 applications existed for the Twin Oaks site, ranging from small projects of six units to several hundred units.

Conversations with HCD emphasized that while developer interests and Town plans might not always align, this did not make the sites infeasible. HCD acknowledged the strong interest in Twin Oaks and Sea Landing and sought assurance through the feasibility analysis rather than requesting additional letters, recognizing that final Council action on any SB330 applications had not yet occurred.

Councilmember Tankha asked whether HCD wanted the Town to demonstrate developer interest through the feasibility analysis.

City Attorney Mattas responded that HCD could be satisfied either through a letter from the property owner or developer, or, if such a letter was not available, through the feasibility analysis, with one method serving to back up the other.

Councilmember Tankha noted that HCD appeared to be requesting three items: developer interest, feasibility analysis, and alternate sites. She acknowledged that the feasibility analysis had been discussed but asked for clarification regarding the other two items. She added that, based on Director Bradford’s presentation and her review of the materials, HCD was also seeking evidence of developer interest in alternate sites.

Director Bradford explained that the Town did not pursue alternate sites because developer interest or the feasibility analysis sufficiently addressed HCD’s requirements. When questions arose, additional analysis was conducted, which resulted in supplemental reporting and monitoring incorporated within the Housing Element.

City Attorney Mattas added that the Town’s certified Housing Element included a 2027 midcycle review to identify additional sites if the current sites were not progressing. The added 2029 review, covering the Housing Element through 2031, provided HCD with greater certainty and predictability that the Town would identify alternative sites if the original three sites were not feasible, ensuring continued compliance with certification requirements.

Mayor Bhateja commended staff for their quick response to HCD, noting that they were able to address the call received on Thursday by Friday. He emphasized the importance of reviewing the Housing Element to ensure the Council fully understood the issues. Mayor Bhateja suggested informing HCD that the Council had already created an ad hoc committee to pursue alternative sites, noting that including this in a letter could enhance the Town’s credibility, even if it was not part of a formal Housing Element Amendment modification.

Director Bradford explained that the Town’s approach with HCD was to focus on the key items needed for submission while keeping additional options in reserve. He noted that the Housing Element amendments under discussion were minor technical revisions intended to refine the document in response to HCD’s comments, rather than introduce new programs. Mr. Bradford emphasized that introducing new programs or broader information could create additional requirements, prolong the review process, and complicate the amendment, so the Town aimed to

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respond succinctly and directly to HCD’s questions and concerns.

City Attorney Mattas added that Program A14 in the currently certified Housing Element already required the Town to identify and maintain a list of potential backup and replacement sites. He noted that the Council had shared with HCD that the Alternative Sites Committee was addressing these issues, and that the Committee’s actions were consistent with the adopted Housing Element. Mattas further explained that the current amendments, which connected Program A1 to A14, reinforced that same message to HCD. Mr. Mattas also noted that the ad hoc committee was most likely communicated verbally to HCD.

Councilmember Swan stated that the Michael Baker analysis satisfied HCD’s request regarding economically feasible projects, even if actual development over the next several years was uncertain. She emphasized that the Town should not provide additional details about alternative housing sites at this time, noting that the Council had already committed to reviewing them.

Swan recommended focusing on what HCD had specifically requested, completing the current amendments, and addressing additional site considerations during the 2027 review.

City Attorney Mattas noted that the resolution included in the packet that afternoon would approve the minor edits to the Housing Element. He explained that, as with prior iterations, the resolution would also authorize staff to make any final minor, non-substantive edits requested by HCD, such as typographical changes. Any substantive changes would be returned to the Council for consideration. Mr. Mattas recommended adoption of the resolution.

City Attorney Mattas displayed a hard copy of the resolution on the screen and guided the Council through its contents. He noted that the first page included recitals outlining the historical context and prior actions. The second page contained the general and CEQA findings, confirming that the minor Housing Element amendments were exempt from CEQA and statutorily exempt. The decision section documented the Council’s adoption of the amendments, clarifying that they would not take effect until HCD certified them. If HCD did not approve the amendments and issued another 60-day review period, the existing Housing Element would remain in force. The effective date section reinforced that the amendments would become effective upon HCD certification, consistent with state law.

MOTION MADE AND SECONDED: Mayor Bhateja moved to ADOPT the resolution, approving the additional minor revisions to the housing element amendment, as shown in Exhibit A with an effective date of the approval contingent upon certification by the State Housing and Community Development Department.

Councilmember Swan seconded the motion.

MOTION PASSED: 3-0-0-1-1
AYES: SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: MOK
ABSENT: TYSON

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4. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

The meeting adjourned at 7:02 PM.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

Respectfully submitted,
Arika Birdsong-Miller

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ITEM 5D
Los Altos Hills Special City Council Meeting Minutes 1 | P a g e Wednesday, February 4, 2026
Town of Los Altos Hills
City Council Special Meeting Minutes
Wednesday, February 4, 2026, at 10:00 A.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Bhateja, Councilmember Mok, Councilmember Swan, Vice Mayor Tyson, and Councilmember Tankha
Staff: Acting City Manager Cody Einfalt, Community Development Director Bradford, City Attorney Mattas, Public Works Director Kim, Finance Director Leung, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (10:00 A.M.)
Mayor Bhateja called the meeting to order at 10:00 A.M.

ROLL CALL
Mayor Bhateja, Vice Mayor Tyson, Councilmember Mok, Councilmember Swan, and Councilmember Tankha were present.

1. STUDY SESSION ON CONCIL PRIORITY SETTING AND 2026-2027 WORK PLAN Acting City Manager Einfalt opened the annual goal-setting session and noted that the Town had transitioned to a two-year work plan covering the remainder of the current year and the following year. He explained that the plan reflected input from staff, council members, and committees, and that the session aimed to prioritize goals within limited resources. He stated the process would be collaborative, with two opportunities for public comments, and that the goal was to reach consensus on updates to the work plan. Einfalt then introduced facilitator Dan Rich, a retired City Manager from the City of Mountain View, to outline the structure of the day’s meeting.

Dan Rich thanked the Mayor and Council and stated that the goal-setting session was an important part of the policymaking process, emphasizing the need to turn goals into a plan within existing resource constraints. He reviewed the meeting agenda and noted there would be two opportunities for public comment, one anticipated around 11:00 a.m. and another after lunch. He explained that the agenda included several opportunities for Council discussion and potential additions or deletions to the proposed work plan and asked if there were any questions or changes to the agenda.

Mayor Bhateja asked for clarification on the timing of public comments, noting that the agenda did not clearly list times and that the meeting would be lengthy. Staff explained that suggested times were included in Attachment 6 to the staff report but had shifted due to the delayed start of the meeting. Dan Rich clarified that the first public comment period was originally scheduled for 10:45 a.m. and the second for 1:30 p.m., though both could occur earlier depending on the pace of the meeting.

Councilmember Tankha suggested allowing public comment at the beginning and end of the meeting in addition to the scheduled times to make it easier for residents to participate. Staff noted the intent of the scheduled comment periods was to allow the public to respond to Council discussions and prioritization later in the meeting. The Council expressed general agreement to allow additional opportunities for comment.

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Los Altos Hills Special City Council Meeting Minutes 2 | P a g e Wednesday, February 4, 2026
Mayor Bhateja then OPENED PUBLIC COMMENTS.

PUBLIC COMMENT

1. David Kehlet introduced himself and addressed the potential revision of the town’s view ordinance on the EDPC work plan. He provided background, noting that a 2001 survey showed two-thirds of residents supported height restrictions, and that the ordinance was passed unanimously to provide a structured approach to neighbor view and tree disputes while minimizing town intervention.

Mr. Kehlet clarified that the ordinance maintains existing views but does not create new ones, and shared that his own negotiated solution with a neighbor was stalled due to repeated refusal of mediation. He suggested that revisions to the ordinance should only occur when a majority of residents support a change. As an alternative, he proposed creating a supplemental guide to the view ordinance, similar to Planning Department handouts for ADUs, to help residents resolve view and tree issues without formally revising the ordinance.

2. Gerda Crystal introduced herself and requested that the Council prioritize two items on the work plan. First, she asked for a clear statement of the rights of residents in annexed areas, including any exceptions to the “as-is” policy, to ensure residents understand implications before annexation.

Second, she called for clarification of codes regarding views and trees, noting that long-term and new property owners interpret them differently, leading to conflicts over issues such as whether a view is pre-existing or a clear-cut view. She emphasized that only the Council could address these long-standing issues, which had been pending for 13 years.

3. Carol Gottlieb spoke on behalf of the History Committee, noting that a historical element of the General Plan, previously approved, was about three-quarters complete but stalled due to staff focusing on the housing element. She expressed concern that approved committee projects often lack dedicated funding, which hampers their completion. Ms. Gottlieb requested that the History Committee be allocated at least $5,000 to cover small projects, including signage for the 250th anniversary of the De Anza Trek and reinstallation of bronze plates with explanatory text. She emphasized that even if the historical element cannot be finished immediately, it should remain on the work plan.

Mayor Bhateja asked Director Bradford for comments regarding the History Committee’s funding request. Director Bradford responded that the Community Development Department’s “beyond capacity” list includes a municipal code update for historic preservation, intended to align with the History Committee’s requested General Plan modifications. When asked about a specific dollar amount, Bradford stated that no amount had been associated with the historic preservation request; the funding question related only to a separate special event mentioned by the committee.

Mayor Bhateja CLOSED PUBLIC COMMENTS after confirming there were no requests on Zoom.

Dan Rich noted that there would be additional opportunities for public comment later in the meeting.

He then asked if there were any changes, questions, or suggestions regarding the agenda and confirmed that the Council was ready to proceed. Rich reviewed the suggested ground rules, emphasizing engagement, respect, and being heard, noting that they were similar to those adopted two years ago.

With no objections, he moved on to the guiding principles on page 11 of the staff report, highlighting the importance of prioritizing key goals within staff capacity constraints. He asked if there were any questions or additions, and confirmed the Council was comfortable with the guiding principles.

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Mayor Bhateja raised a question about the two-year work plan, noting that some items might need to be completed sooner and asking how input could be provided on the relative timing of higher-priority items. Dan Rich explained that today’s session was focused on identifying projects and priorities, and that staff would return to a future meeting with specific milestones and timelines for final approval.

Acting City Manager Einfalt confirmed that the internal work plan already includes dates broken down by quarter, and Council feedback on timing would be incorporated then. Mayor Bhateja acknowledged the explanation, and Mr. Rich then turned the discussion over to Acting City Manager Einfalt to review the previous work plan and the proposed updates, who concluded his presentation with a request for questions or comments.

Vice Mayor Tyson asked about the “beyond capacity” item on page one regarding the PRA software update, noting the significant workload involved. City Clerk Birdsong-Miller responded that, once properly implemented, the software would streamline the PRA process and reduce staff time, but that the initial implementation requires substantial effort.

Vice Mayor Tyson noted that the evaluation of the ALPR system on page two appeared to be something already decided. Acting City Manager Einfalt confirmed this, explaining that the item had been marked in progress, but the review had been completed, and asked the Council to point out any similar corrections as they reviewed the plan.

Vice Mayor Tyson noted confusion over repeated items in the work plan related to municipal code updates aligned with California state law, questioning why one appeared under “beyond capacity” and a similar one under the regular work plan. Director Bradford explained that the repetition reflects different milestones: some work is already in progress with the Planning Commission or committees, while the “beyond capacity” items are projects the staff has not yet had capacity to advance. Mayor Bhateja acknowledged the clarification, noting that although the phrasing might seem concerning, it is not a violation. Director Bradford gave an example involving firescaping and landscaping updates tied to fire hazard regulations, which require coordination between in-progress work and additional municipal code updates.

Councilmember Mok expressed confusion regarding the spreadsheets, noting a $49,000 mandated budget listed for the City Manager’s Office and the estimated staff hours on the same page, which ranged from 10 to 30 hours per task. He observed that on subsequent sheets, many additional requests significantly increased the total hours, making it difficult to reconcile the work with the available budget. Mr. Mok asked if there was a way to better align or clarify the relationship between staff hours and budgeted resources.

Acting City Manager Einfalt explained that the estimated staff hours were a new addition to the work plan, replacing the previous qualitative “small, medium, large” designations, to give the Council a more quantitative sense of staff workload. Councilmember Mok suggested that instead of listing hours in the far-right column, it would be more helpful to show the estimated cost, since the left-hand column already shows the mandated budget in dollars. Director Bradford clarified that the left-hand column reflects mandatory or budgeted items, while the right-hand column shows estimated staff hours; combining these would give the total cost of completing each task. Mr. Mok requested that future reports show dollar amounts rather than hours, and Mr. Bradford agreed.

Councilmember Swan emphasized that knowing staff hours is essential for planning, since hours determine how many staff are needed, even if budgeted funds cover consultants or materials.

Councilmember Tankha noted that some estimated hours, such as 50 hours for a digital survey,

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Los Altos Hills Special City Council Meeting Minutes 4 | P a g e Wednesday, February 4, 2026
seemed inaccurate. CM Einfalt explained that the hour estimates were intended to show project size and staff workload, rather than precise budgeting. Dan Rich added that the estimates help gauge capacity, showing that small projects require far less staff effort than large ones, and help the Council weigh trade-offs. Councilmembers Swan and Tankha both agreed that both staff hours and budget are needed for planning, with Swan noting that some projects may be committee-driven and require minimal staff time. CM Einfalt confirmed that work done entirely by committees would have very little staff time associated.

Vice Mayor Tyson stated that he supported keeping the staff-hour estimates as presented, noting that the purpose was to understand staff capacity, while external costs were already shown separately.

Councilmember Mok disagreed, arguing that converting hours to dollar amounts would make it easier for Council to compare projects and make decisions without additional calculations.

Mayor Bhateja acknowledged the differing views and noted the feedback for staff. He then offered several comments and questions while reviewing the work plan. He suggested that the proposed AI workshop could potentially be referred to the Technology Committee for input, given the committee’s expertise. He also asked staff to provide additional information at a future meeting on items listed as beyond capacity or deprioritized, including whether they could be completed with additional staff time, increased budget, or outside consultants, so the Council could better understand available options.

Community Development Department Discussion
Mayor Bhateja asked why the heat pump rebate program had moved to the “beyond capacity” list.

Director Bradford explained that staff prioritized mandated housing element work, which pushed some items down, but noted the rebate program is relatively small and could be moved back if prioritized by Council.

Councilmember Swan suggested prioritizing the heat pump rebates over the greenhouse gas inventory because rebates directly reduce emissions. Councilmember Tankha encouraged delegating more work to committees to reduce staff workload. CM Einfalt said staff would review project classifications with each committee after the meeting.

Mayor Bhateja also asked about “Density Solutions,” which Director Bradford described as potential housing analysis work, and pointed out that a “Firewise landscaping update” listed as beyond capacity was a duplicate item already within capacity.

Finance Department Discussion
Mayor Bhateja asked about the finance section’s fee study listed under “beyond capacity.” Finance Director Leung clarified that this was a typo and should refer to an impact fee study, not the building permit fee study, which remains within capacity. Staff explained that impact fees are charges on new development to help fund infrastructure such as parks, drainage, pathways, or other capital projects.

Mayor Bhateja also asked about the item on maximizing financial system functions. Director Leung explained that some automation projects, such as accounts payable, payroll, and budget software, had already been completed, while others, like bank and cash reconciliation automation, were underway.

Remaining automation efforts were listed as beyond capacity and would be clarified in the next version of the work plan.

Mayor further asked about financial policy updates related to uncollectible accounts and accounts receivable, suggesting these should be prioritized. Leung responded that some of those policies were already being worked on and would likely be moved above the line when the list is updated. CM Einfalt

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Los Altos Hills Special City Council Meeting Minutes 5 | P a g e Wednesday, February 4, 2026
added that the spreadsheet had evolved over several months, which caused some outdated information and confusion, and staff could return with clearer updates if needed.

Public Works Department Discussion
Mayor Bhateja reviewed several Public Works “beyond capacity” items and requested clarification. • Community Fiber Installation: Director Kim said the reference to “January 2025 edition” was a typo and should read 2026, reflecting an updated agreement. • Water Well at Purissima Park: Director Kim explained this project would explore drilling a well to offset high irrigation costs for the athletic fields, which can reach about $5,000 per month in summer. However, further feasibility studies and test drilling would be needed. Councilmembers discussed concerns about groundwater impacts, costs, and possible alternatives such as adjusting contracts or considering artificial turf.
• Evacuation Signage: Mayor suggested the fire district might handle this since it defines evacuation routes. Director Kim said standards and consultants may be required, but staff could revisit the issue with the district.CM Einfalt added that broader coordination with the fire district is needed on emergency planning responsibilities.
• Eucalyptus Tree Removal: Councilmembers discussed whether the fire district or the town should address hazardous trees. Director Kim said the district typically trims vegetation but does not remove trees; Public Works has begun identifying eucalyptus trees in the right-of-way and may notify adjacent property owners for maintenance.
• Native Garden Phase Two: Director Kim said the scope was unclear and might involve irrigation or additional planting. Councilmember Tankha explained the project would proceed in small phases each year rather than as one large project, with committees helping with work while staff supports operations.
• Pathway Long-Term Plan: Director Kim clarified that the item referred to planning how to use pathway impact fee funds, not to designing new pathways, since revenue from the updated fee program is still uncertain.

Mayor Bhateja requested clearer descriptions for some items and concluded his questions.

Councilmember Tyson asked for clarification about the meeting process, noting that he had understood the discussion so far to be for clarifying questions rather than prioritizing items. Dan Rich confirmed that the intent had been to clarify the work plan and that formal discussion of additions or deletions would occur shortly.

Councilmember Mok suggested modifying the proposed pickleball courts project by scaling it back to a feasibility study rather than a full project. Mr. Rich noted that the item was currently listed as beyond capacity and that the Council could formally propose the smaller version later in the discussion.

Mr. Rich then indicated it was time for the first scheduled public comment period.

Mayor Bhateja OPENED PUBLIC COMMENTS, reminding speakers of the two-minute limit.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)

1. Dave Kehlet spoke again regarding the proposed revision of the town’s view ordinance. He stated that the issue arose from a single dispute between him and his neighbor rather than broad community demand, noting that a prior ordinance change in 2001 followed support from twothirds of residents. Kehlet presented photos showing that trees planted by his neighbor had grown since 2017 and now obstruct views he previously had. He argued that trimming the trees to their

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Los Altos Hills Special City Council Meeting Minutes 6 | P a g e Wednesday, February 4, 2026
earlier height would not compromise his neighbor’s privacy because the tree canopies are above the line of sight and suggested a fence could address privacy concerns instead. Kehlet urged the Council not to prioritize revising the ordinance based on what he characterized as a single case.

2. Bridget Morgan stated that she has lived in her home for nearly 50 years and that her neighborhood joined Los Altos Hills in 2007. She spoke in support of reviewing the town’s view ordinance as part of the work plan, emphasizing that the evaluation should be considered from a town-wide perspective rather than tied to a specific dispute.

Ms. Morgan noted that the Environmental Design and Protection Committee (EDPC) had previously reviewed the ordinance at the request of the Planning Commission and held several productive discussions, but staff could not act on the committee’s observations because the item was not included in the prior work plan. She said the current cycle presents an opportunity to include it. Morgan also questioned the estimated 240 staff hours listed for the item, suggesting that an initial review could likely be completed with significantly less staff time.

3. Gerda Cristal reiterated concerns about the Town’s view and tree ordinances, stating that the current codes are confusing and appear to favor view preservation over tree and privacy rights.

She argued that this perceived imbalance discourages residents from pursuing mediation or arbitration because decisions must follow codes she believes are biased toward view seekers. Ms.

Cristal noted that additional parcels have been annexed since the ordinance was written and said all residents should have equal consideration. She urged the Council to prioritize reviewing and clarifying the ordinances, emphasizing the need for a more balanced approach.

4. Karen Kehlet spoke about the ongoing tree and view dispute with her neighbors, emphasizing the stress, cost, and frustration it has caused. She stressed that the VIEW ordinance was designed to encourage compromise through mediation, not to send people to court. She argued that the Cristals’ refusal to mediate has prevented the ordinance from functioning as intended. Kehlet noted that both parties have legitimate concerns and that neither is “more right” than the other. She suggested that the issue could be resolved with a compromise, such as replacing a wire fence with a solid one. She urged the Council to allow mediation to proceed and cautioned against revising the ordinance based on a single resident’s experience, noting strong town-wide support for the current rules.

5. Paul Marcos raised two main points based on his experience with planning and building permits:

1. Interacting with external agencies – He noted that the work plan doesn’t clearly show support for residents dealing with agencies like the DEH or fire department and suggested adding something to address this.

2. eTRAKiT system improvements – While system updates are in progress, the creation of user guides is listed as beyond capacity. Marcos highlighted that this causes confusion for residents submitting permits, creates delays, and increases staff workload. He suggested exploring community or committee support, or even AI tools, to help bridge the gap if staff lacks capacity.

He emphasized that clearer processes and guidance would improve efficiency for both residents and staff.

6. Phillip Harter, chair of the Emergency Preparedness and Response Committee (EPRC),

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Los Altos Hills Special City Council Meeting Minutes 7 | P a g e Wednesday, February 4, 2026
emphasized the need for enhanced community safety and urged the Council to prioritize having a dedicated emergency manager on staff. He noted that:
• Current efforts by a part-time or consultant emergency manager, while valuable, are insufficient for the scope of work required.
• Many essential documents and initiatives are behind schedule. • A permanent staff member or long-term consultant is needed to ensure community safety and proper emergency preparedness.

Mr. Harter’s main request: the Council approve adding an emergency manager for Los Altos Hills to strengthen safety planning and oversight.

Director Bradford clarified that the item Philip Harter mentioned, a full-time emergency manager, is listed under the CMO’s action items for emergency preparedness, and confirmed that both Harter and the EPRC are advocating to keep it on that list.

7. Carol Gottlieb made three main points:

1. Somerville Path – She’s been waiting 10 years for the path on her property and offered the easements, urging staff to allocate time to install it.

2. Heritage House usage – She emphasized that the History Committee wasn’t consulted on the Park and Rec plans for the Heritage House. She suggested forming a discussion between committees to clarify usage, noting the need to supervise visitors because of equipment and displays.

3. View Ordinance – The committee had reviewed and revised the ordinance, but legal constraints prevented wider sharing. She noted staff are overwhelmed, limiting further action.

Mayor Bhateja CLOSED PUBLIC COMMENTS.

Vice Mayor Tyson suggested that the senior-focused programs at the Heritage House (page 8, above the line) should be handled by the Senior Commission instead of the History Committee. He noted that the commission is a joint Los Altos–Los Altos Hills commission with experience running programs at other locations, like Grant Park, and could integrate Heritage House activities efficiently while partnering with Los Altos Hills.

COUNCIL DISCUSSION
Dan Rich explained the work plan shows staff’s prioritized items within current resources. Council will now decide what to add or drop, with removing lower-priority items creating capacity for new ones. Mayor Bhateja and CM Einfalt agreed to review page by page, focusing first on items to drop.

City Clerk’s Office
No dropped items.

City Manager’s Office
Vice Mayor Tyson questioned the fire service review item, feeling it was outside the Council’s scope since the fire district handles policies and procedures. CM Einfalt explained the item isn’t just about response, it’s reviewing how fire-related services (like plan reviews, code enforcement, and educational programs) are delivered and coordinated. Mr. Tyson agreed it could be reworded as “Continued coordination with the fire district to ensure services benefit residents”. Mayor Bhateja noted the 100-hour allocation seemed high for routine communication. CM Einfalt clarified it’s for

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Los Altos Hills Special City Council Meeting Minutes 8 | P a g e Wednesday, February 4, 2026
evaluating improvements, not daily operations. Director Bradford gave an example: the Town helps with Home Ignition Zone assessments and public engagement programs, which go beyond standard duties. Mayor Bhateja suggested there’s some skepticism and the item could be a potential drop, and Dan Rich recommended noting potential drops without fully debating them yet.

Councilmember Swan suggested expanding the fire service review item to explore what services could be shifted to the fire district to reduce town workload. Mayor Bhateja clarified the current step is just listing items to drop, not debating yet.

Councilmember Mok then addressed the AI workshop, noting it should be ongoing and handled by the Tech Committee. Mayor Bhateja distinguished this from the AI item focused on town operations efficiency. Mr. Mok responded that assigning it to the committee could increase the output relative to staff hours, effectively pushing the work to a committee rather than Town staff.

Community Development Department
Councilmember Swan suggested pushing the greenhouse gas inventory to a committee or dropping it. Bhateja confirmed it as a potential committee item.

Director Bradford explained that the LCI General Plan Annual Progress Report is a state reporting requirement, similar to the housing APR, so there was nothing to drop there.

Councilmember Swan then mentioned historic preservation should be prioritized, while Councilmember Mok asked about Firewise landscaping updates. Mayor Bhateja noted it’s already off the list, and Director Bradford clarified it was previously kept due to duplication.

Councilmember Swan acknowledged it’s effectively handled elsewhere.

Finance Department
No dropped items.

Parks & Recreation Department
Vice Mayor Tyson proposed dropping the bench donation policy, calling it a “can of worms” and more than 10 hours of work. Mayor Bhateja noted it’s nearly ready for Council. Vice Mayor Tyson also suggested dropping senior-focused programs, since those can shift to the existing Senior Commission.

Councilmember Swan asked about the Little League contract ad hoc committee, and Councilmember Tankha expressed skepticism, noting past attempts haven’t been successful.

Mayor Bhateja indicated he has input to share with Public Works Director Kim on that.

Public Works Department
Summary of the Public Works/pathways discussion:
• Bike Advisory Signs for Pathways – small effort (10 hours, $5K) with some committee backand-forth. Initially considered for removal, but staff noted signs were already ordered and locations identified, so it stays on the list.
• Summerhill Avenue Pathway – longstanding project (Carol Gottlieb’s request). County requires ADA compliance for their roadway sections, which presents technical and cost challenges. Staff is consulting experts to justify why ADA may not be feasible. Tankha suggested dropping due to cost; Councilmember Swan suggested keeping it so residents have a safe walking option instead of walking in ditches. Consensus: keep it under review, not dropped.

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Los Altos Hills Special City Council Meeting Minutes 9 | P a g e Wednesday, February 4, 2026
• Miscellaneous Pathways – projects not tied to specific capital projects (e.g., Altamont, Fremont). Staff is reviewing ways to make pathway construction more efficient and monitor the Pathway Fund revenue.
• County vs. Town jurisdiction – Some pathways are partially on county roadways; encroachment permits and easements complicate construction. Only specific county-impacted pathways (e.g., Summerhill) require county review; others can proceed without county involvement.
• Accessibility question – Mok emphasized the need to clarify ADA/accessibility requirements. If the county responds negatively, some pathways could potentially be dropped.

Overall, discussion focused on jurisdictional challenges, ADA feasibility, costs, and prioritization of which pathways to continue.

Dan Rich noted that the Council should quickly move on to the discussion of items to add.

1. PRA Software (City Clerk)
o Consider adding software to manage Public Records Act requests. o Could save ~10 staff hours per month.

2. AI Operations Review
o Send AI efficiency exploration to the Tech Committee for recommendations.

3. Deposit / Refund Management
o Add project to improve procedures for returning project deposits after issues with delayed refunds.

4. Inspection Scheduling Automation
o Software system to allow contractors to schedule inspections via phone/text instead of staff calls.

5. Historic Preservation Update
o Proposed to prevent further loss of historic homes (e.g., Avidano House demolition).

6. Finance System Improvements
o Some projects already underway (budgeting, payroll, reconciliation). o Move fixed asset management and stale data checks to beyond-capacity list.

7. Pickleball Feasibility Study
o Strong public demand; proposed 40-hour study to evaluate locations and costs.

8. Evacuation Signage
o Potential add-back project coordinated with the Fire District.

9. Eucalyptus Tree Management
o Explore removal or mitigation due to wildfire risks along evacuation routes.

10. Native / Nature Garden Project
o Possible environmental landscaping project, potentially coordinated with the Fire District.

Council discussed taking a break after completing the initial collection of potential add and drop items for the work plan. Staff confirmed that this aligned with the meeting flow and that the next step would be a lunch break. The Council agreed to recess for lunch and continue the meeting afterward, with discussion about whether to reconvene at 1:00 p.m. or 1:15 p.m. Members also noted the possibility of continuing discussions during a working lunch. After the break, the Council planned to resume the meeting and confirm the timing of the next public comment period.

Council reviewed the proposed process for adding new items to the work plan during the year. Staff explained that a two-step process would continue to be used: first, a Councilmember or committee

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Los Altos Hills Special City Council Meeting Minutes 10 | P a g e Wednesday, February 4, 2026
may raise a potential item during Council Initiated Items, and if there is general Council consensus, staff would return at a later meeting with a full staff report and analysis. At that second meeting, the Council could decide whether to add the item to the work plan. Staff also noted a change from prior years: instead of requiring the removal or deprioritization of an existing item when adding a new one, staff would present the cost or resource implications (such as additional funding, consultants, or staffing) associated with adding the new item. This more flexible approach will be tested during the current year.

Mayor Bhateja asked staff to clarify aspects of the two-year work plan process. Staff confirmed that a mid-cycle review similar to the Housing Element process would occur the following January.

Mayor also requested to review the revised finance items, noting that changes had been made. Staff confirmed that the finance spreadsheet had been updated to clarify which items were above and below the line and offered to display the updated version for Council review.

Staff presented a revised finance spreadsheet clarifying which items were above and below the line.

Items identified as below the line (beyond capacity) included completing and implementing a new impact fee study for additional impact fees, as well as improvements to financial system modules for fixed asset tracking and project accounting, which currently lack a defined timeline. Staff noted that fixed assets are currently tracked using Excel spreadsheets and that a future upgrade would involve using financial software for tracking. Council asked whether any of the below-the-line items should be moved up but expressed no further changes.

Council discussed the process for considering additional items proposed by Councilmembers.

Councilmember Swan noted that the public should have an opportunity to comment on items that Councilmembers want to add. Staff clarified that the earlier discussion had focused only on items already listed in the work plan spreadsheet, but that there were additional lists of proposed items, including those submitted by Councilmembers and committees. Council agreed that these additional lists should also be reviewed before voting, and staff prepared to display the Councilmember project list for consideration.
 Pickleball Courts / Standard Operating Procedures:
• Mayor Bhateja clarified the approach to documenting standard operating procedures (SOPs), advocating a "document-as-you-go" method rather than elevating it to a formal project. • City Manager Einfalt confirmed this falls under day-to-day operations. • Mayor Bhateja proposed a project to monitor SOP documentation, which staff agreed is reasonable.
 Broadband Access:
• Councilmember Mok noted incomplete knowledge of residents without broadband and emphasized the need for a survey to identify gaps.
• Staff confirmed plans to conduct a survey as part of gathering resident information.  Pathways:
• Councilmember Swan requested the one mile of new pathways goal remain in the plan, confirming it was already included.
 Committee Priorities:
• Mayor Bhateja noted that at least one priority from each committee’s list is already captured.  Green Sheet Accounts:
• Councilmember Swan requested adding the green sheet accounts project, offering to deprioritize ADUs to accommodate it.
 Committee Projects – Environmental Design and Protection Committee (EDPC):

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Los Altos Hills Special City Council Meeting Minutes 11 | P a g e Wednesday, February 4, 2026
• Councilmember Tankha requested a fresh review of the view ordinance, moving it above the line for staff attention.
• The native garden / Heritage House landscaping project was discussed:
o EDPC’s estimated cost of $25,000 was noted; scope may be adjusted. o Council agreed to add it to the work plan as “Heritage House / native garden.” o Staff will coordinate with Cody to clarify allocations and details.  Next Steps:
• Staff to continue coordinating with committees on scope and funding allocations. • Projects added above the line will receive staff attention while staying mindful of capacity and cost estimates.
 EDPC Projects – Parking:
• Councilmember Swan asked about parking specifics (multifamily vs. single-family). • City Manager Einfalt noted the worksheet did not specify; Swan concluded it was not a major issue.
 Electrification / Greenhouse Gas Tracking:
• Einfalt noted the Electrification Implementation Committee (EIC) tracks electrification; Bhateja suggested this could be included in the survey or handled by the committee. • Greenhouse gas inventory remains on the list pending formal voting.  Historic Ordinance & Open Space:
• History Committee is bringing up the historic ordinance, already included as a potential addition.
• Open space projects such as fence ordinance and tree ordinance are beyond capacity.  Pathways / Master Pathway Plan:
• Pickleball projects are already on the list.
• Specific pathway segments: some are beyond capacity; others are within capacity. • Notable segments in the work plan include:
o Altamont
o Middle Fork to Maple Leaf
o Old Page Mill to Christopher Lane (follow-up with Pathway Committee) o West Fremont from Arastradero to St. Francis
• Master Pathway Plan (long-term 32-mile plan) listed under Beyond Capacity. • Council discussed metrics for overall effectiveness vs. actual development.  Planning Commission Items:
• Fire severity zones for parcels in mixed zones will be added back above the line for review. • Other Planning Commission items, such as density and fence ordinance updates, were clarified as either within or beyond capacity.
 Next Steps / Technology & Capacity:
• All technology items were identified.
• Staff to integrate new items above the line into the work plan as appropriate.

Mayor Bhateja then OPENED PUBLIC COMMENTS before Council discussion and voting on the work plan items.

PUBLIC COMMENTS

1. Karen Kehlet addressed the council regarding the ongoing tree view dispute with a neighbor. She requested that the council not add this issue to the current work plan, emphasizing that doing so could make mediation impossible and undermine the ordinance’s intended function. Ms. Kehlet noted that the dispute is not a major town-wide issue and expressed concern that adding it could

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Los Altos Hills Special City Council Meeting Minutes 12 | P a g e Wednesday, February 4, 2026
stall resolution, as it would give the neighbor no incentive to settle. She also highlighted the difficulty in separating council action from the ongoing dispute.

Councilmember Tankha responded, clarifying that ordinances do not apply retroactively, and any council decision would only affect future situations. He noted that the council’s consideration of the issue would not interfere with the current mediation process. The council acknowledged the concern, confirming that any action taken would be forward-looking and would not impact the ongoing resolution between the parties.

2. Carol Gottlieb addressed the council regarding the Summerhill Path, expressing concern about its current status on the work plan. She noted that significant funds have already been spent and emphasized that the project should continue to be considered in negotiations with the county. Ms.

Gottlieb stated that if negotiations reach an impasse, she does not want a concrete or rubber path in front of her property. She highlighted that a court case might allow for a native path instead and noted the safety concerns of the busy street, emphasizing the potential risk to pedestrians.

3. Bridget Morgan spoke regarding the Summerhill Path and raised the issue of ADA compliance.

Reflecting on her experience approximately 9–10 years ago while serving on the Pathways Committee, she recalled that Carl Cahill had informed the committee about a California Supreme Court decision in Santa Cruz County supporting the notion that nature trails are not required to be ADA compliant. Ms. Morgan suggested that the city attorney could provide a legal opinion on whether the town’s pathway system, particularly native or natural paths, would be similarly exempt. She emphasized that wilderness paths, such as those in Yosemite or Yellowstone, are not ADA compliant and are not required to be, and she believes the town’s pathways may fall under the same principle.

Public Works Director Kim provided additional information regarding the Summerhill Pathway, noting that it is currently on the drop list. He reported that, during the morning’s discussion, feedback was received from the project consultant supporting the rationale for forwarding the item to the county for review. The consultant indicated that the project may not be technically feasible, but the recommendation is to submit it for county review before making a final decision to drop the project. Mr.

Kim emphasized that this step should be taken to ensure the town has explored all options prior to removal from consideration.

Strategic Goals and Drop List Discussion:

Dan Rich reviewed the four strategic goals

1. Quality of Life and Community Character,

2. Public Safety,

3. Effective Government, and

4. Infrastructure
and confirmed with the Council that everyone was comfortable keeping them as currently adopted. He then introduced the “drop list” of potential projects, including the • Fire Services Review,
• greenhouse gas inventory,
• Firewise duplicated task,
• bench policy,
• senior programs item, and the
• Summerhill Pathway,

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Los Altos Hills Special City Council Meeting Minutes 13 | P a g e Wednesday, February 4, 2026
noting estimated staff hours for context. Council confirmed keeping the Summerhill Pathway on the list.

Director Bradford provided additional clarification regarding the greenhouse gas inventory, explaining that the committee leads the effort under the Climate Action Plan while staff support data collection, including tracking vehicle miles, solar output, and PG&E usage. This ensures accurate measurement of progress toward the town’s climate goals. Vice Mayor Tyson emphasized the importance of measurement in driving improvement, citing the global 1.5-degree temperature increase as a reminder of ongoing climate urgency. Councilmember Swan and Mayor Bhateja questioned the frequency of reporting, with Director Bradford noting that staff would confirm any state mandate requirements. CM Einfalt clarified that the intent is to involve the committee where possible while maintaining staff oversight for data collection.

Finally, Councilmember Swan recommended keeping the bench policy on the work plan, acknowledging that most of the work has been completed and it is nearly ready for implementation.

Dan Rich summarized that the Council was down to four remaining items, two of which—Fire Services Review and Greenhouse Gas Inventory—would be moved to committees. He confirmed whether the Council was comfortable with this approach. Mayor Bhateja noted that AI improvements, intended to make staff more efficient, would also go to the committees and clarified that this was not considered “drop” items since it was not previously on the work plan.

Dan Rich introduced the final list of potential additions to the work plan, which included • monitoring progress and documenting standard operating procedures (SOPs), • green sheets,
• a fresh review of the View Ordinance,
• PRA software,
• heat pumps,
• deposit management,
• inspection scheduling,
• the Historic Preservation Ordinance,
• Pickleball,
• water well management,
• Eucalyptus, and the
• Native Garden/Heritage House.

Councilmember Swan raised a question about including the water well, and Mayor Bhateja noted he would consult with Director Kim on possible optimization. Councilmember Tankha recommended removing it for now, with the option to add it later.

Dan then explained the prioritization process: each Council member would receive five dots to indicate their top four priorities (numbered 1–4) plus one unnumbered choice. The dots would be placed on a wall for visual reference, and any item receiving at least three dots would be considered for inclusion.

Staff would then review the results, determine feasibility, and return with recommendations for final approval. CM Einfalt clarified that Council members could not assign multiple votes to a single item.

The councilmembers walked around the Council Chambers and added their voting dots to their preferred work plan items.

The meeting recessed for 20 minutes.

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Los Altos Hills Special City Council Meeting Minutes 14 | P a g e Wednesday, February 4, 2026
CM Einfalt reported that staff had conducted a huddle during the recess to review all items that received three or more votes during the prioritization exercise. These items were organized into three categories:
deletions from the work plan (with some deferred to committees), additions that could be absorbed within existing capacity, and additions requiring budgetary requests.

For deletions, the Fire Services Review from the City Manager’s office was removed, while the greenhouse gas inventory and senior programs for Heritage House were deferred to the respective committees, with the Environmental Initiatives Committee (EIC) engaged for the greenhouse gas inventory.

Additions that could be absorbed within current capacity included the green sheets project, designated to the City Manager’s office. CM Einfalt noted that staff would build toward a council discussion on potential voter-led initiatives or protections associated with this item, including input from the Town Attorney to inform the scope.

Additions requiring budgetary requests included inspection scheduling software, deposit management, and heat pumps for Community Development; the Native Garden project for Public Works; and PRA software for the City Clerk. These items would be incorporated into the proposed budget discussions beginning in May and June, with implementation targeted for July 1. Councilmember Tankha emphasized delegating as much work as possible to committees to optimize resources, and CM Einfalt noted that some projects could benefit from committee recommendations, though administrative oversight would still require staff time. Mayor Bhateja suggested consulting with other municipalities to guide decisions on inspection and deposit management software. Councilmember Swan inquired whether Silicon Valley Clean Energy could assist with the heat pump rebate program, and Vice Mayor Tyson noted existing collaboration but clarified limits on the Town’s role.

Dan Rich summarized that items not receiving majority votes included the Historic Preservation Ordinance, pickleball courts, eucalyptus trees, monitoring the documentation of SOPs, and the View Ordinance. CM Einfalt clarified that no commitments were being made for these items at this time.

Staff would continue to assess whether additional support might come from consultants or potential fulltime employees, which could unlock further progress on municipal code updates and other projects. The Town would further investigate budgetary needs and implementation feasibility before finalizing decisions.

Mayor Bhateja requested a record of the items that did not make the cut line, emphasizing the importance of maintaining a list for reference. CM Einfalt confirmed that a report would be produced documenting all items that received votes, ensuring there would be a record of both the items that were approved and those that were not.

MOTION MADE AND SECONDED: Councilmember Tankha moved to APPROVE the changes to the Work Plan as documented.

Vice Mayor Tyson seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE

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Los Altos Hills Special City Council Meeting Minutes 15 | P a g e Wednesday, February 4, 2026
City Manager Einfalt confirmed that the council had reached their deliverable for the work session.

Mayor Bhateja expressed his appreciation for the preparation and efforts of staff, highlighting Mr.

Rich’s helpful contributions and the public’s input. He acknowledged that some corrections were expected but praised the overall organization and execution of the session.

Councilmember Tyson commented that he found the process effective, particularly the department-bydepartment organization and the description of ongoing day-to-day activities, even though it was somewhat overwhelming and likely incomplete. Mayor Bhateja added a note about including page numbers next time. Councilmember Tankha remarked that the session had been very stress-free and productive. Mayor Bhateja concluded by thanking everyone and officially adjourning the meeting.

3. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

The meeting adjourned at 2:30 PM.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

Respectfully submitted,
Arika Birdsong-Miller

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ITEM 5E
Los Altos Hills Regular City Council Meeting Minutes 1 | P a g e Tuesday, February 10, 2026
Town of Los Altos Hills
City Council Regular Meeting Minutes
Tuesday, February 10, 2026, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Bhateja, Vice Mayor Tyson, Councilmember Mok, Councilmember Swan, and Councilmember Tankha

Absent: none
Staff: Acting City Manager Cody Einfalt, Community Development Director Bradford, City Attorney Mattas, Public Works Director Kim, Finance Director Leung, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Bhateja called the meeting to order at 6:02 P.M.

ROLL CALL
Mayor Bhateja, Vice Mayor Tyson, Councilmember Mok, Councilmember Swan, and Councilmember Tankha were present.

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW
Mayor Bhateja asked if there were any changes to the agenda. He then proposed moving the Community Development Director’s Report (ITEM 8C) to the beginning of the agenda due to updates from Housing and Community Development. There were no objections from the Council, and Director Bradford to begin his report. (detailed in ITEM 8C)

2. PRESENTATIONS AND APPOINTMENTS
A. Consideration of an Appointment to the Los Altos Hills Pathways Committee – John Lewis (Staff:

A. Miller)
City Clerk Birdsong-Miller introduced John Lewis for consideration to a Pathways Committee appointment, noting that he and his family enjoy the Town’s pathways and that his goal is to help extend pathways throughout the Town.

John Lewis introduced himself as a resident of Central Drive for the past four years. He expressed appreciation for the Town’s natural setting and stated that he looked forward to contributing to the community. He noted his interest in the Pathways Committee and was excited about the possibility of joining.

Mayor Bhateja thanked John Lewis for volunteering and asked about his experience with the Town’s pathways, his overall thoughts on them, and whether there were any changes he would propose.

John Lewis responded that he and his family live near Foothills Park and had used approximately 30–40% of the Town’s pathways, including attending the New Year’s Day DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 2 | P a g e Tuesday, February 10, 2026
Pathway Hike. He acknowledged the need to balance different uses, including cycling, horseback riding, and walking, and expressed his interest in maintaining the pathways as safe and enjoyable for everyone. He also noted that his property includes pathways on two sides, giving him firsthand familiarity with their impacts.

Councilmember Tankha thanked John for stepping up to volunteer and indicated she was prepared to propose a motion.

MOTION MADE AND SECONDED: Councilmember Tankha motioned to APPOINT John Lewis to the Pathways Committee.

Councilmember Swan seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE
B. Consideration of Reappointments to the Los Altos Hills Open Space Committee – Anita Baldwin and Viggy Mokkarala (Staff: A. Miller)
City Clerk Birdsong-Miller introduced a request to reappoint two members to the Open Space Committee. She stated that this would be Viggy’s second term and Anita’s third term. Their appointments were set to expire at the end of the month. She noted that both members enjoyed serving on the committee and had been active participants. Although they were unable to attend the meeting, she conveyed their request to be reappointed for another four-year term.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to APPROVE the reappointments for Anita Baldwin and Viggy Mokkarala to the Open Space Committee.

Councilmember Tyson seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE
C. Report from the Los Altos Hills Community Fire District (J. Logan, LAHCFD General Manager) J. Logan, General Manager of the Los Altos Hills County Fire District (LAHCFD), addressed the Council and introduced Finance and IT Manager Russ Morreale, Santa Clara County Fire Department Fire Chief Suwanna Kerdkaew, and Deputy Fire Chief Brian Glass. She stated that this was the fifth memorandum report presented to the Council since July 2025. Ms. Logan explained that Mr. Morreale would provide an overview of the Fire District’s 2026–27 draft budget submitted in January and that she would report on services provided under the 10-year fire and emergency medical services agreement between the Fire Department and the Fire DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 3 | P a g e Tuesday, February 10, 2026
District. She noted that a summary of services was included in the agenda packet and that Chief Kerdkaew could comment on the long-standing partnership providing fire and emergency medical services to Los Altos Hills residents. She stated that the presentation would conclude with responses to Council questions.

Finance and IT Manager Russ Morreale provided an overview of the Fire District’s 2026–27 draft budget, explaining that it supported services to the Los Altos Hills community and followed the County of Santa Clara budget process. He highlighted the district’s focus on fiscal transparency and its six service areas: fire and emergency response, planning and mitigation, community outreach, infrastructure and capital, operations and administration, and technology.

He reported that about 75 percent of the $22 million budget, roughly $17 million, funded direct community services, including $9 million for fire and emergency services from the Santa Clara County Fire Department and $7 million for fire mitigation programs such as evacuation planning, defensible space, home ignition zone initiatives, and the I-280 fuel break. Additional funds from prior years supported projects such as new fire apparatus, the I-280 fuel break, and a feasibility study for a potential new fire facility. The district operated with 13.5 full-time positions and used contracted services while maintaining low administrative overhead.

J. Logan described the partnership between the Los Altos Hills County Fire District and the Santa Clara County Fire Department under their 10-year agreement to provide fire and emergency medical services. She explained that the two organizations provide complementary services to reduce risks from wildfires, emergencies, earthquakes, and other hazards.

She reported that the Fire Department provides daily emergency response, specialized Wildland Urban Interface protection, and regional leadership, while the Fire District supplements these services with additional staffing, seasonal firefighters, wildfire engine operations, and extra apparatus. Seasonal staffing at Palo Alto Fire Station 8 was noted as part of the collaborative effort.

Ms. Logan added that the Fire Department collaborates with Town and Fire District staff on fire risk reduction, code review, public outreach, the I-280 fuel break, Wildland Urban Interface compliance, and a feasibility study for a potential new fire facility. She concluded by inviting Chief Kerdkaew to provide closing remarks and thanked the Council for the opportunity to present.

Chief Kerdkaew highlighted the 30-year partnership between the Santa Clara County Fire Department and the Los Altos Hills County Fire District. She noted her and Deputy Chief Glass’s early experience in the area, the district’s support in providing advanced equipment like the Auto Pulse for CPR, and the value of past patrols in familiarizing firefighters with local terrain. She emphasized that fire risk has increased over time and stressed the importance of the ongoing partnership in enhancing resources, preparedness, and response. She concluded by offering to answer questions.

Mayor Bhateja thanked the representatives for their presentations and comments and invited council members to ask questions.

A question-and-answer session between the City Council and the LAHCFD representatives ensued.

DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 4 | P a g e Tuesday, February 10, 2026
Mayor Bhateja OPENED PUBLIC COMMENT.

PUBLIC COMMENT

1. Jim Waschura, Vice Chair of the Planning Commission, addressed the Council and expressed appreciation for the town’s capable fire services. He built on a point raised earlier by Mayor Bhateja regarding the development process, noting that residents at a recent listening session had raised concerns about delays caused by fire department review requirements. He mentioned that new Planning Commissioner Malika Junaid, a long-time local architect, had observed similar issues firsthand, particularly with ADU and other development projects, where fire department requirements could add six months to the approval cycle.

Mr. Waschura noted that the finance presentation showed a roughly 40% reduction in the planning budget from the previous year, which he felt was inconsistent with the town’s goal of accelerating development approvals. He also referenced a slide describing the “mosaic of services” between departments, noting that planning functions were not highlighted. He suggested that the Town coordinate with the fire department to provide additional resources, including dedicated counter hours, to help reduce the six-month approval delays. He concluded by thanking the Council for their time.

Mayor Bhateja asked if anyone from the staff or fire department could provide their thoughts on Mr. Waschura’s suggestion before moving on, specifically regarding the possibility of offering counter hours or additional planning resources to help reduce development approval delays.

Mr. Morreale clarified that the term “planning” in the fire district budget refers to the planning of programs, projects, and service delivery, not community development or land-use planning.

He apologized for any confusion and explained that the “Planning Programs and Projects” line in the budget specifically addresses the organization and execution of fire mitigation services.

Mayor Bhateja asked specifically about the possibility of providing counter hours from the fire district to help address development delays.

Chief Kerdkaew responded that a six-month delay was much longer than the fire district’s expected turnaround time. She explained that the district first needed to identify where the bottlenecks were and committed to exploring the issue with staff, including Deputy Chief Glass’s counterpart, to determine what was causing the delay before committing additional resources.

Mayor Bhateja clarified that the responsible staff member was not Chief Glass, and Chief Kerdkaew confirmed that the matter fell under Chief Estrada’s division, reporting to Chief Mark Shumate. She added that she would follow up the next day with Chiefs Shumate and Estrada regarding the issue.

2. John O’Connell commented on the issue of jurisdiction, emphasizing that wildfires do not recognize jurisdictional boundaries. He noted that while the fire district had mitigated eucalyptus trees along Horseshoe Lane, there were still many hazardous trees on private property above that route. He stressed that the focus should be on addressing hazards rather than jurisdictional ownership.

He expressed appreciation for the presence of Los Altos Hills County Fire District Board members, including President Roger Spreen and Councilmember Tyson, and referenced a prior DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 5 | P a g e Tuesday, February 10, 2026
discussion about the CZU fire and Interstate 280, noting that jurisdictional issues had complicated fire response. He explained that much of the wildland interface needing protection is in San Mateo County, with adjacent areas in Palo Alto, and that the fire district should help bridge these jurisdictional gaps.

Mr. O’Connell acknowledged progress, such as the reopening and staffing of the fire station in Palo Alto’s Foothill Preserve after the city had closed it, but emphasized that more could be done. He urged stakeholders to move past prior conflicts, including issues involving Mr.

Cortese, and to focus collectively on ensuring community safety.

3. Mr. Evans addressed the Council, staff, and public, emphasizing the role of firefighters in putting out fires by spraying water. He advocated for the use of wildfire protection systems— exterior sprinkler systems for homes—which operate independently of the electrical grid through propane, gas, or diesel-powered generators and utilize stand-alone water tanks or pools. He explained that these systems often include surfactants or wetting agents to keep landscaping, roofs, walls, and windows wet, helping protect homes during wildfires.

Mr. Evans noted that at a prior town fire meeting, no one had discussed wildfire protection systems, and when he asked, a Santa Clara County Fire battalion chief expressed limited knowledge of them and questioned their utility without power or water. He emphasized that in a large wildfire, firefighters like Chief Glass would prioritize evacuation over protecting individual homes, making it the responsibility of residents to install such protection systems.

He concluded by stating that, for smaller fires, local resources are sufficient, and that funding should focus on increasing water supply, such as water tanks, rather than building another fire station.

Councilmember Tankha asked whether the district has sufficient water supply, noting that inadequate water was a major issue during the Los Angeles fires and Chief Kerdkaew provided a detailed response.

4. Dave Stewart, attending via Zoom, directed a question to General Manager Logan regarding the Fire District’s role in improving early warning and notification systems for residents. He noted that while the district uses N5 sensors for early detection, he was interested in whether the Fire District could help enhance the technology for notifying residents, beyond simply forwarding alerts handled by police and fire.

J. Logan responded that the Fire District has not implemented alert or alarm systems for notifications. She noted that the district is currently focused on N5 sensors as part of a broader “mosaic” of detection and mitigation efforts and is collaborating with town committees, such as the EPRC, that are exploring notification systems. She emphasized the district’s interest in the outcomes of those efforts.

Mayor Bhateja asked whether the district is committed to N5 sensors or still evaluating them, and whether their effectiveness for early warning has been assessed.

J. Logan responded that the district is still working on implementation logistics but believes the sensors are useful and wants to integrate them into the district’s network as part of a broader wildfire detection strategy. She noted that past use in Woodside demonstrated their value.

DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 6 | P a g e Tuesday, February 10, 2026
Mr. Morreale added that budget funds have been allocated for a pilot N5 program.

Deputy Chief Glass explained that the county is piloting about 15 N5 sensors in partnership with Supervisor Lee’s office, County Parks, the Fire Safe Council, and Santa Clara County Fire.

He described N5s as passive “sensors” that detect fire early in areas not covered by cameras or staffed personnel, complementing other technology like the Alert Wildfire Camera Network. He emphasized that early warning is a collaborative effort and clarified that evacuation orders remain the responsibility of law enforcement, with the Fire Department providing wildfire expertise and rapid response.

Mayor Bhateja CLOSED PUBLIC COMMENT.

Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-1.115(c) and (d).

Gautham Agarwal shared a presentation and provided an update on the Community Fiber Project and answered questions from staff and the Council.

Mayor Bhateja CLOSED PRESENTATIONS FROM THE FLOOR.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR INFORMATIONAL

PURPOSES)
A. Treasurer’s Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

5. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes January 15, 2026 (Staff: A. Miller) B. Vacating Appointments to the History Committee – Jitze Couperus and Duffy Price (Staff: A.

Miller)
C. Resolution Authorizing the City Manager to Purchase a Replacement Chipper Not to Exceed $100,000 and Either Sell or Donate the 2009 Carlton 1790 Towable Chipper (Staff: M. Schloetter) Public Works Director Kim explained that staff was recommending replacing, selling, or donating the current chipper, which had experienced major repair issues and had feeder problems. He noted that evaluating or quoting repair costs would require taking it to a facility in Livermore. The proposal was to upgrade to a chipper with greater capacity and features to optimize operations. He added that the current 2009 unit had limited capacity and about 1,000 hours of use. Replacement costs were estimated at $90,000–$100,000, and while leasing was DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 7 | P a g e Tuesday, February 10, 2026
suggested, research showed that long-term leases were not available, only short-term rentals.

Kim invited Maintenance Superintendent Michael Schloetter to provide further details.

Michael Schloetter, LAH Maintenance Superintendent, stated that leasing options for the chipper are not available. One company offered a lease-to-buy program through their financial services, while the only other option would be to rent the equipment short-term from them or other rental agencies as needed.

Director Kim stated that staff had recommended replacing the chipper but was open to exploring other options as directed by Council.

Councilmember Mok raised safety concerns comparing the new and old chippers. Mr.

Schloetter explained that the new chipper reduced manual lifting, included a winch for heavy limbs, and had multiple emergency stop bars, unlike the current unit which had only one.

Councilmembers agreed that safety was paramount and emphasized the need for higher capacity equipment. They noted that renting was not optimal due to time constraints and concluded there was consensus to purchase a new chipper rather than lease or buy used. Mayor Bhateja confirmed the current unit was 13 years old and opened the item for public comment.

1. John O’Connell commended Mike’s team for their excellent work, stating that providing them with the proper tools allows them to handle tasks that others cannot. He added that purchasing a chipper would be an effective way to remove brush and other debris.

MOTION MADE AND SECONDED: Councilmember Swan moved to APPROVE the purchase of a chipper up to $100,000.

Councilmember Mok seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE
D. Consideration of a Resolution Adopting the 2026-2027 Two-Year City Council Work Plan (Staff:

C. Einfalt)
Mayor Bhateja requested ITEM 5C be pulled from the CONSENT CALENDAR and considered separately.

MOTION MADE AND SECONDED: Vice Mayor Tyson moved to APPROVE the CONSENT CALENDAR for items 5A, 5B, and 5D.

Councilmember Swan seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
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Los Altos Hills Regular City Council Meeting Minutes 8 | P a g e Tuesday, February 10, 2026
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE

6. NEW BUSINESS
A. Discussion on Emergency Management Services in Town and Possible Council Action to Approve Resolution Adopting Job Classification for an Emergency Manager and Amendments to the Town’s Salary Schedule (Staff: C. Einfalt)
Acting City Manager Einfalt provided the staff report and shared a presentation.

The Councilmembers discussed the importance of preparing for catastrophic events, noting that while the town had avoided major disasters so far, proactive planning was necessary.

Councilmember Mok emphasized the need to act, Councilmember Tankha suggested exploring resource sharing with the Fire District before deciding, and Councilmember Swan raised concerns about budget constraints and the feasibility of hiring a full-time employee. Vice Mayor Tyson noted the town’s returned reserves and stressed evaluating priorities like public safety, fire, and housing. Mayor Bhateja underscored that safety is the town’s top priority and OPENED the discussion to PUBLIC COMMENT to gather resident input.

PUBLIC COMMENT

1. Phil Harter, chair of the EPRC, emphasized the town’s top priority as the safety of people, property, and the environment. He supported hiring a full-time emergency manager, arguing that part-time consultants had not resolved the workload over the years. Harter noted that while the Fire District provides services, the town needs an in-house person who understands local needs. He urged the Council to be creative in funding the position, referencing the town’s returned reserves, and offered to answer questions from Councilmembers.

2. Dave Stewart supported hiring a full-time emergency manager, agreeing with Phil Harter’s points. He noted that part-time staff had been insufficient for completing required state paperwork and emphasized that a full-time employee would serve as a force multiplier by coordinating volunteers across EPRC, CERT, Teen CERT, the ham club, and other emergency groups.

3. John O’Connell expressed support for hiring a full-time emergency manager, emphasizing the preference for strengthening the town’s employee base over relying on consultants. He noted that if the right candidate can be found, hiring is a clear choice but cautioned against hiring if a suitable person cannot be identified.

Mayor Bhateja CLOSED PUBLIC COMMENT.

Councilmembers discussed the need for a full-time emergency management position.

Councilmember Mok emphasized that the responsibility could be shared with the Fire District, noting that while it might not be full-time for the Town alone, it would be a full-time role overall.

Vice Mayor Tyson and Councilmember Tankha suggested reviewing potential collaborations and touchpoints with the Fire District before approving the position, while Councilmember Swan raised the possibility of state grants to help fund it. Acting City Manager Einfalt explained that although the Fire District could provide input, the town would still need a lead employee to manage projects. Mayor Bhateja highlighted that public safety is the council’s top priority and requested that the next meeting include information on potential cost-sharing with the Fire District or with DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 9 | P a g e Tuesday, February 10, 2026
the City of Los Altos to offset expenses.

Vice Mayor Tyson stated he would deprioritize collaboration with Los Altos, noting the town already had enough workload to manage internally. Mayor acknowledged this but suggested exploring limited cost-sharing on projects of mutual relevance. Acting City Manager Einfalt noted that most projects were specific to the town, though some shared response components could potentially involve collaboration. Mayor Bhateja concluded that staff should return with information on cost-sharing opportunities and a plan for filling the emergency management role so the council could make a decision.

NO MOTION.

B. Process and Considerations for Establishing a New Standing Committee (Staff: A. Miller) City Clerk Birdsong-Miller provided the staff report and shared a presentation.

Mayor Bhateja OPENED PUBLIC COMMENTS.

PUBLIC COMMENTS

1. Ms. Evans emphasized that many residents lacked understanding of the state’s housing requirements, which often led to reactionary responses. She noted that the community included residents with expertise in architecture, building, fundraising, and communications. By forming a standing Housing Element Committee, the town could engage these residents, increase transparency, and educate the community about compliance efforts. She urged the Council to support establishing this committee.

2. Jim Waschura noted that the housing issue, which he referred to as “the H word,” was complex and challenging. He cautioned that forming a citizen committee, as Portola Valley had done, could raise resident concerns and create division. He urged the Council and Planning Commission to lead efforts to clearly communicate decisions to residents and ensure transparency throughout the process.

3. John O’Connell expressed a different view from Jim Waschura, advocating for a residentbased committee with representation from all areas of town, including Mora Drive, Ly Circle, and O’Keefe. He suggested having two council member liaisons supporting the Planning Commission and noted that such a committee would provide better guidance than consultants alone. He emphasized the importance of establishing the committee quickly, ideally within two to three months.

4. Sue Welch urged the Council to form a standing housing committee of 10–12 residents with 1–2 council liaisons. She emphasized that state housing mandates will continue for many years and that resident committees have historically been a valuable resource in Los Altos Hills, citing the town’s longstanding use of resident committees since 1956. Welch noted that residents have diverse expertise, including knowledge of housing mandates and legal requirements, and could contribute to innovative, minimally disruptive solutions to meet RHNA goals while preserving the town’s character.

Councilmembers discussed the potential creation of a standing Housing Element committee.

Several members supported the idea, noting it could improve transparency, build public trust, and provide informed advisory input to the Council on long-term housing issues.

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Members emphasized the need to carefully define the committee’s charter, scope, and membership to ensure broad community representation and avoid conflicts of interest. Questions were also raised about how the committee would interact with the Planning Commission and whether adequate resources would be available.

Staff were asked to research how other municipalities, such as Carmel and Portola Valley, structured similar committees and return with options and recommendations for committee structure, composition, and best practices.

PUBLIC COMMENTS

5. John O’Connell suggested that interested residents help draft the committee charter rather than assigning the task to staff, noting this could reduce staff workload and move the process forward. He stated that involving potential applicants in developing the charter could help address questions raised by the Council and emphasized that committee meetings would provide an open and accessible forum for residents. He also expressed concern that additional considerations discussed might delay the process.

6. Ms. Evans urged the Council not to overcomplicate the discussion and emphasized the importance of trusting residents’ intentions. She stated that community members cared deeply about the town and wanted to help develop a housing plan that engaged residents, built consensus, and preserved the character of the community. She encouraged staff to consider ways residents could assist and expressed support for greater citizen involvement in the housing element process.

7. John O’Connell noted that a recent community meeting fostered valuable discussion and that residents seeking to join the committee were motivated to contribute constructively. He added that it was unlikely anyone would join solely to block housing near their own property and that the Council could screen applicants by asking about their motivations.

Councilmember Tankha expressed concern that, while she was not referring to any specific individual, in the event a resident joined the committee primarily to prevent housing near their own property, appropriate guardrails would be needed to ensure the committee remained fair and balanced.

Mayor Bhateja commented that Mr. O’Connell could likely identify someone in Town who should not serve on the committee but did not elaborate further and then suggested turning the discussion over to the city attorney.

City Attorney Mattas advised that the committee should have a clear charge and purpose, aligned with the town’s adopted housing element. He recommended that the Council provide guiding principles for the committee, such as broad community representation and conflict-ofinterest rules, while allowing flexibility in how the committee develops recommendations. He noted that the Council could either draft the charter themselves or allow the committee to draft it based on established principles. He emphasized that the committee’s role should be to provide diverse, representative input and actionable recommendations to help the Council achieve the housing element’s goals, rather than making final decisions independently.

Vice Mayor Tyson agreed that starting with guiding principles would help resolve the “catch22” of selecting committee members before a charter exists. Councilmember Tankha added that the committee could then develop its own charter once it understood the Council’s goals, DRAFT

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which Vice Mayor Tyson confirmed he understood.

City Attorney Mattas explained that the committee’s charter, similar to the Technology Committee, would return to the Council for final approval after incorporating committee input, guiding principles, and public feedback. He noted that this approach could apply to either a standing or ad hoc committee but indicated it aligned more with a standing committee, as it would allow broader representation and voting authority beyond just the Council members, unlike an ad hoc committee where only legislative members vote.

Councilmember Tankha noted that having a majority decision from the standing committee would help the Council justify its actions and decisions.

PUBLIC COMMENTS

8. Jim Waschura suggested that the Council consider strengthening the existing ad hoc committee rather than creating a long-term standing committee. He acknowledged the value of a standing committee for long-term issues but expressed concern about complications, such as residents near proposed housing being excluded from participation. He recommended a more consistent ad hoc approach to ensure affected residents’ voices were heard and to avoid potential conflicts.

Councilmember Tankha stated that the ad hoc committee approach had been tried previously, including work with staff, but noted that the process was still perceived as lacking transparency by the community.

Mayor Bhateja responded that previous ad hoc committees, such as those working with Twin Oaks, were based on specific charters and did not invite public comments. He explained that the current task of identifying alternative housing sites was not intended for public input at this stage. He noted that forming an ad hoc committee with public members, similar to approaches in Portola Valley and Carmel, would be different and could include Planning Commission members. He then invited Director Bradford to comment on how a committee could add value.

Director Bradford identified four key topics that a committee charter could focus on to provide the most value to staff: density, site size, housing types, and locations for potential development.

Mayor Bhateja suggested that staff research how committees in Carmel and Portola Valley operated to gather insights before making any decisions. Vice Mayor Tyson supported this approach, emphasizing that it was more important to implement the process correctly than quickly.

Acting City Manager Einfalt confirmed he understood the Council’s direction and suggested that, as a homework item, the Council consider the guiding principles outlined by Attorney Mattas. He noted that when staff returned with information, the Council would have all the necessary elements to make a decision.

PUBLIC COMMENTS

9. Ms. Evans noted that Carmel’s committee process was highly transparent, with weekly website updates and publicly noticed meetings. She emphasized that it was a long-term project rather than a typical ad hoc committee and highlighted the mayor’s active leadership in the process. She encouraged the Council to review Carmel’s approach.

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Los Altos Hills Regular City Council Meeting Minutes 12 | P a g e Tuesday, February 10, 2026
NO MOTION.

C. Discussion on Adjustments to the City Council Member Stipend (Staff: J. Parcutilo) Management Analyst Parcutilo provided the staff report and shared a presentation.

Vice Mayor Tyson explained that when the law changed in 2023, the previous $300 per month stipend, which had remained the same for about 30 years, became adjustable. He initially voted against increasing it because he believed the town was small and simple. He stated that he had since changed his mind, emphasizing that any adjustment would set a precedent for future councils and support the long-term health of the organization. Mr. Tyson noted that serving on the Council now required significant time, which could limit participation to those already established, and suggested increasing the stipend to a level similar to other cities, such as $950 per month with healthcare benefits.

Councilmember Mok noted that about a third of residents are seniors and that serving on the Council is not typically a person’s primary job, making it financially difficult for many to participate. He suggested that increasing the stipend could allow a more diverse group of residents, including younger people and those with different careers, to serve. Mok supported raising the stipend to at least $600 per month, stating that the current $300 was insufficient, though he did not advocate for $950 with healthcare benefits.

Councilmember Swan supported increasing the stipend to $950 per month and proposed allowing councilmembers on Medicare to opt out of the town-provided medical benefits. He suggested that those members could apply the stipend toward their own Medicare costs, which would save the town money and better accommodate individual councilmembers’ life circumstances.

Mayor Bhateja questioned the stipend and benefits comparison chart, noting that in some cities, such as Hillsboro, it was unclear whether “healthcare offered” meant councilmembers had to pay for it. He contrasted this with Los Altos Hills, where councilmembers can receive benefits without personal cost. Acting City Manager Einfalt clarified that in those cases, the benefits were fully provided.

A question-and-answer session between the City Council and staff regarding benefits ensued.

FIRST MOTION MADE AND SECONDED: Vice Mayor Tyson moved to increase the compensation to Councilmembers to $600 a month, that we add the annual inflation adjustment as noted in the document, and make no other changes.

Councilmember Mok seconded the motion.

PUBLIC COMMENT

1. Jim Waschura stated that while the stipend amount was not personally important to him, he emphasized the need to ensure that serving on City Council is accessible to residents of all income levels. He noted that $950 per month was relatively small compared to other town expenses and the value of health benefits, highlighting that financial barriers should not restrict participation.

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Los Altos Hills Regular City Council Meeting Minutes 13 | P a g e Tuesday, February 10, 2026
Councilmember Swan proposed amending the stipend to $950 per month to allow for medical benefits.

City Attorney Mattas clarified the procedure for voting, explaining that if a substitute motion is made and seconded, the Council should vote on the substitute motion rather than the original motion.

Councilmember Swan formally made a substitute motion to set the stipend at $950 per month.

Councilmember Mok seconded the motion.

City Attorney Mattas explained that the Council should first vote on the substitute motion. If it passes, no further action is needed; if it fails, the Council would then consider the original motion. He reminded the Council that tonight’s vote provides direction, and state law requires two public hearings at separate meetings. He also noted, as Vice Mayor Tyson mentioned, that any approved changes would not take effect until the next Council is seated. He also confirmed that the stipend decision does not require a public election.

City Attorney Mattas also explained that under the law, any approved stipend changes take effect following the next election that elects new council members.

The City Clerk performed a roll call vote on the substitute motion made by Councilmember Swan.

MOTION PASSED: 3-2
AYES: MOK, SWAN, TYSON
NOES: TANKHA , BHATEJA
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE
City Attorney Mattas stated that staff would return with documentation, and the item must be heard at two separate Council meetings at least a month apart. If adopted after the second hearing, the changes would take effect after the next election. He noted that the Council would technically vote only at the second meeting, unless they chose to direct staff not to bring it back.

Mayor Bhateja expressed concern about the optics of increasing the stipend, noting that with health benefits included, the Council could become one of the highest-paid, and that this might be a public perception issue.

7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND CONCILMEMBERS ON

OUTSIDE AGENCIES
A. Update from Mayoral Rotation Ad Hoc Committee (~3:28:38 in the meeting video) Vice Mayor Tyson provided the ad hoc committee report and shared a presentation.

Councilmembers discussed how mayoral and vice mayoral succession is determined in cases where elections were not held. Councilmember Swan suggested that if a second election was canceled, vote totals from the previous election could carry forward. Vice Mayor Tyson noted that the practice had been based on time served as mayor. Councilmember Tankha clarified that DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 14 | P a g e Tuesday, February 10, 2026
succession follows a staggered system based on longest time having not served. Councilmember Mok initially misread a rule about eligibility after serving as mayor once, but Mayor Bhateja and Councilmember Tankha clarified that a councilmember remains eligible if they have served only once, and Mr. Mok acknowledged the correction.

Mayor Bhateja OPENED PUBLIC COMMENTS.

PUBLIC COMMENT

1. John O’Connell shared his modification and expressed concern that the proposed mayoral succession rules could discourage new candidates from running for council. He noted that requiring council members to serve two years or complete certain steps before becoming mayor gives priority to long-serving members, limiting opportunities for newer members. O’Connell suggested reducing the requirement to one year, since vice mayor service already ensures some continuity. He emphasized that most candidates bring relevant professional experience, and mistakes in process can be corrected, so strict experience-based rules are unnecessary. He concluded that clarifying current ambiguities would suffice, and that the proposed changes create a new policy that could disincentivize participation.

2. Jim Waschura, speaking as a resident, suggested a revision to the proposed policy on council leadership. He supports having experienced people in leadership but emphasized that any five councilmembers should be able to choose their leader. He recommended striking the phrase “if it determines that extraordinary conditions apply” from the sentence granting the Council the ability to suspend the policy, leaving it as: “Each City Council has the ability and right to suspend this policy.” Mr. Waschura explained that this reflects current practice, allowing the council to use their judgment without having to justify it under special conditions.

Councilmember Tankha recalled two past instances in the town’s history when the Council bypassed the leadership policy, noting that both involved women, both Asian, being challenged as not fit to serve as mayor. She emphasized that in one case the challenge did not prevail. Jim Waschura expressed hope that such judgments about fitness would not happen in the future.

Councilmember Swan agreed, noting that defining extraordinary conditions is difficult and vague, and suggested ending the policy statement simply at policy to avoid over-specifying. Vice Mayor Tyson added that while the norm should follow the policy, the Council always has discretion to deviate, and over-specifying exceptions can be counterproductive.

Mayor Bhateja then CLOSED PUBLIC COMMENTS.

Mayor Bhateja expressed support for allowing a newly elected council member to serve as vice mayor, noting that it encourages engagement and brings energy and fresh ideas to the role. He emphasized that representative government reflects the community’s choices, so giving recent election winners a chance to make an impact is valuable. Mr. Bhateja also highlighted a past situation where two candidates for vice mayor had competing rationales based on experience and tradition, pointing out that the policy does not currently address such conflicts. He concluded that even a vice mayor with little experience can be guided by other council members, and that giving new members responsibility and a “charter” helps energize the council. He noted that this discussion is informational and not expected to result in a vote today.

NO MOTION.

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Los Altos Hills Regular City Council Meeting Minutes 15 | P a g e Tuesday, February 10, 2026
MOTION MADE AND SECONDED: Vice Mayor Tyson moved to extend the meeting past 10:00 PM.

Councilmember Mok seconded the motion.

MOTION PASSED: 5-0
AYES: MOK, SWAN, TANKHA, TYSON, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: NONE
B. Update from Community Survey Ad Hoc Committee
Mayor Bhateja provided the ad hoc committee report and shared a presentation.

Councilmembers discussed the proposed Town survey and expressed skepticism about general questions. Councilmember Swan noted that past surveys were only useful when addressing pressing issues, and that broad “motherhood and apple pie” questions are unlikely to produce actionable results. Councilmembers Tankha and Mok emphasized targeting specific “hotbutton” topics, such as housing, broadband, or property values, through focused “vertical” surveys, which are shorter, more relevant, and easier for residents to respond to. Mayor Bhateja agreed that vertical surveys are preferable and suggested staff develop a list of sample questions for the next meeting. Vice Mayor Tyson noted that broad surveys can provide a general reference point, but current feedback supports concentrating on actionable, targeted issues. The council seemed to reach a consensus to pursue shorter vertical surveys rather than a broad survey, and staff will return with proposed areas and sample questions.

NO MOTION.

8. STAFF REPORTS
A. City Attorney
No report.

B. City Clerk
City Clerk Birdsong-Miller reported that the records project at the corporation yard is progressing well. A consultant recently reviewed the boxes, and records past their retention period are being destroyed. The City plans to issue an RFP within the next two weeks to move the remaining records to a secure location, with the project expected to be completed by this summer.

C. Community Development Director (first item discussed in the meeting) Community Development Director Bradford reported that the Department has been in communication with the California Department of Housing and Community Development (HCD) regarding the Town’s Housing Element amendment and adopted multi-family zoning.

HCD confirmed that the Town’s Housing Element remains certified and that the amendment is generally in conformance. HCD also reviewed the Town’s zoning and did not identify any major issues, noting three minor items that staff will review and return to the Council with recommended actions.

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Los Altos Hills Regular City Council Meeting Minutes 16 | P a g e Tuesday, February 10, 2026
Mayor Bhateja asked Director Bradford to provide a high-level overview of the three issues identified by HCD.

Director Bradford provided a high-level overview of three minor issues identified by HCD related to the Town’s objective design standards for multifamily housing:

1. Site Size Requirements: The Town’s standards had defined a minimum multifamily site size of 3.5 acres and a maximum of 10 acres. HCD expressed concern that these limitations could be seen as restrictive and suggested a 1-acre minimum with no maximum cap.

2. Unit Size Ranges: The standards allowed units ranging from 350 to 2,000 square feet, with an average around 750 square feet. HCD viewed these ranges as constraints as well.

We responded that the goal was to incentivize smaller units for more naturally affordable rents or purchases. They recommended considering it as an incentive program and requested an alternative methodology to encourage smaller, more naturally affordable units to achieve the Town’s overall objectives.

3. Setback Standards: The Town had required 60-foot setbacks for multifamily developments. HCD suggested smaller setbacks, generally around 20 feet for front setbacks and proportionally less for side setbacks, while allowing flexibility for refinement.

Director Bradford noted that staff would continue working with HCD to refine these items and that proposed revisions would be brought to the Planning Commission for review before being presented to the City Council for consideration.

Mayor Bhateja acknowledged the tension surrounding the Housing Element amendment and noted that certification remained intact. Mayor stated that only a few minor corrections or changes were needed to achieve full approval of the Housing Element amendment and zoning.

He thanked staff, the City Attorney, residents who contributed to the process, the Council, the City Manager, and the Community Development Department, and recognized their efforts with a round of applause.

Mayor Bhateja then OPENED PUBLIC COMMENTS to Director Bradford’s report on the Housing Element amendment.

PUBLIC COMMENT

1. John O’Connell, a Los Altos Hills resident, recalled that after the Town received Housing Element certification in May 2023, little progress occurred for over a year. He urged the Council to learn from other jurisdictions with more experience in multifamily and affordable housing. He noted that San Jose recently provided fee credits totaling $39 million in 2025 across seven programs, producing 2,225 units but only 112 (5%) were lower-income units. He emphasized that achieving the Town’s target of 80–90 lower-income units would require a much larger scale under similar strategies. He also noted that comparisons of private developments indicated low percentages of affordable units, whereas single, fully affordable developments produced the full targeted number of units. Mr. O’Connell encouraged the Council to consider strategies from other cities, such as Los Altos and Palo Alto, to implement approaches that are more effective in producing affordable housing.

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Los Altos Hills Regular City Council Meeting Minutes 17 | P a g e Tuesday, February 10, 2026
Mayor Bhateja thanked John O’Connell for his research, preparation, and input, and expressed appreciation for his efforts in providing detailed information to the Council.

2. Dave Kehlet of Mora Drive in Los Altos Hills congratulated the Town on the success of the Housing Element amendment. He emphasized the importance of preventing Builder’s Remedy from impacting the Town, noting that nearby Los Gatos recently lost a related case. He expressed concern that Builder’s Remedy could allow inappropriate developments and thanked the Council for their efforts.

Mayor Bhateja thanked the public for their comments, noted that the mid-cycle review would occur in less than a year, and then CLOSED PUBLIC COMMENTS on the Housing Element amendment. He then moved on to the next agenda item, PRESENTATIONS AND APPOINTMENTS.

D. Finance Director
Finance Director Leung reported that staff is implementing AI-based software to streamline bank and cash reconciliations by integrating data from the Tyler ERP system and bank and investment accounts, with a goal of automating the process by the end of Q2 2026. Staff is also preparing the FY25–26 mid-year budget report for review by the Finance and Investment Committee on February 24 and the City Council on March 19. In addition, the FY26–27 and FY27–28 budget process has begun, including a staff budget retreat and development of a fiveyear forecast. Departments will submit budget requests in March, the proposed budget will be prepared in April, and it will be presented to the Finance and Investment Committee in May, along with a planned joint meeting with the City Council to review the proposed budget.

E. Public Works Director
- Update on the Town Hall HVAC Replacement Emergency Project Director Kim reported updates on the Town Hall Emergency HVAC project, noting that after the Council declared an emergency in December due to failure of two of three heating zones, a contractor repaired the gas furnace serving the lobby and removed the existing heat pump system serving the offices and kitchen. Installation of new mini-split units is scheduled to begin next week and is expected to take about 10 business days.

Mr. Kim also reported that two of the three furnace units serving the Council Chambers have failed, and staff is evaluating replacing at least one with a heat pump unit at an estimated cost of about $23,000.

Additionally, staff issued an RFP for a consultant to conduct a sewer cost sharing and flow estimate study ahead of negotiations with Los Altos and Palo Alto. One proposal was received, from FNL for approximately $50,000, which staff plans to review with the Sewer Ad Hoc Committee.

Mayor Bhateja asked why staff proposed replacing only one of the two failed furnace units serving the Council Chambers. Director Kim explained that the building has three gas furnace units, one of which had already been out of service for over a year, leaving the space operating on two units until the second one recently failed. Staff plans to restore at least two functioning systems for the winter and gradually transition the remaining units to heat pumps. Mr. Kim noted that replacing both failed units now is possible but would cost about $50,000 and would likely require tapping into the facilities replacement reserve, which would DRAFT

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Los Altos Hills Regular City Council Meeting Minutes 18 | P a g e Tuesday, February 10, 2026
need Council approval. Mayor Bhateja commented that replacing both at once could be more cost-effective than completing the work in separate visits.

F. City Manager
Acting City Manager Einfalt reported several updates. He thanked George Lee for assisting with the security camera replacement project, noting that all cameras at Town Hall will be replaced by next week, followed by installations at the corporation yard in March and West Wind Barn in April. Staff is also collecting new data from speed feedback sign locations and plans to report the results to the Council in May.

Einfalt provided a public safety update, noting two residential burglaries so far this year. With the planned removal of Flock cameras later this month, staff is monitoring conditions closely and coordinating with PAL American to maintain adequate patrol coverage.

He also announced upcoming community events, including registration for the Pathways Run and a Coffee with the Sheriff event. Town Hall will be closed for the Presidents Day holiday.

Finally, Einfalt noted he will attend the California League of Cities City Managers Conference in Napa, where he plans to gather information from other city managers about approaches to housing element committees.

9. COUNCIL INITIATED ITEMS
Mayor Bhateja thanked staff and consultants for their work on the housing element amendment, zoning updates, and communications with the California Department of Housing and Community Development. He also acknowledged a positive letter received from St. Nicholas and expressed appreciation for the cooperation from Foothill College, suggesting the City send thank-you cards to both organizations. He additionally asked that appreciation be conveyed to the consultants for their work.

Councilmember Swan proposed establishing a town Poet Laureate program to highlight local artistic talent. She suggested forming a small group to define the role and responsibilities, such as speaking at community events, and inviting residents to submit work for selection. Swan noted that the program would be voluntary and cost-free, aside from a brief announcement in the City Manager’s Weekly Newsletter and indicated she would bring the idea back for future discussion.

10. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

The meeting adjourned at 10:18 PM.

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Los Altos Hills Regular City Council Meeting Minutes 19 | P a g e Tuesday, February 10, 2026
The Council may take action on any agendized matter in any manner deemed appropriate by Council.

Respectfully submitted,
Arika Birdsong-Miller
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ITEM 5F

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 19, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, Acting City Manager
RE: Request to Vacate Appointment to the Pathways Committee A member of the Pathways Committee requests the City Council grant the vacation of his appointments. This individual has cited personal reasons that will preclude his continued service on the committee for the next several months and stated his intention to return in the future. • Mike Henshaw
Resolution 74-24 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With the vacation of this appointment, the Pathways Committee will have a membership of five (5), which is the minimum for a quorum, and four (4) vacancies.

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1 Keren Brunner
From: mike henshaw
Sent: Friday, March 6, 2026 12:37 PM
Keren Brunner
Re: vacating your FIC appointment
To:

Subject:

Keren
I told Richard last year that I needed to take about 4 to 6 months off for personal reasons I do plan to return
Mike
Sent from my iPhone
On Mar 6, 2026, at 12:27 PM, Keren Brunner <[email protected]> wrote:

Good Afternoon Mike,
I am preparing the staff report to the City Council to request a vacation of your appointment to the Pathways Committee.

This will be presented at the March 19, 2026, 6PM regular Council meeting.

Can you please confirm this request and state a reason by responding to my email? It can be very generic. I’ve listed “personal reasons” for previous members who needed to vacate appointments.

Thank you,
<image001.png> Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
ITEM 5F Attachment 1

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ITEM 5G
THE TOWN OF LOS ALTOS HILLS March 19, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING THE PROPOSED DONATED

ARCHITECTURAL SERVICES FROM M DESIGNS ARCHITECTS FOR THE

REPLACEMENT OF THE PARKS AND RECREATION BUILDING
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council:

Approve a resolution (Attachment 1) accepting the proposed donated architectural services from M Designs Architects for the replacement of the Parks and Recreation building.

BACKGROUND
The Parks and Recreation building, located at 26379 Fremont Road adjacent to Town Hall, serves as the primary operations facility for the Community Services program. The single-story building is approximately 880 square feet and was constructed in the 1950s. The facility currently includes one private office, two open workstations for the Deputy City Manager, Community Services Supervisor, and Management Analyst, as well as a break room, a storage room, and a unisex restroom.

The Parks and Recreation Center Renovation Project replaced the Civic Center Improvements Project in the adopted FY 2025–2026 Operating and Capital Budget and is funded with a $1.5 million allocation from the CIP/General Fund. The original renovation scope included ADA upgrades, interior reconfiguration, creation of additional workspaces, HVAC system upgrades, optimization of storage areas, and potential expansion of the building footprint, if feasible.

Following the renovation, the building is intended to accommodate the Administrative Services Department, whose staff manage sensitive human resources and financial records.

On January 15, 2025, the City Council reviewed the following three options to address needed upgrades to the Parks and Recreation Building:

1. Renovate the existing building

2. Replace the existing building with a new prefabricated structure

3. Address only the immediate needs of the existing building Following the discussion, the City Council directed staff to pursue the replacement of the existing building with a new prefabricated structure. This option would allow the Town to potentially increase the building size to approximately 1,000 to 1,200 square feet while also streamlining the design and construction process. The Town’s Maximum Developable Area and Maximum Floor Area limitations will need to be investigated.

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City Council Page 2
Accept Donated Architectural Service from MDA
March 19, 2026

DISCUSSION
With the selection of the prefabricated building option, the City Council advised staff to reduce or streamline the proposed project timeline, which staff had estimated would take approximately three years to complete. In response to this direction, staff explored various project delivery approaches to optimize the project schedule and budget.

Potential Project Delivery Methods
One option considered was a design-build delivery method through either a prefabricated building company or a general contractor. As an alternative to the traditional design-bid-build, a designbuild method can streamline project delivery by contracting with a single entity for both final design and construction services. Under California Public Contract Code Section 22162, the design-build process is permitted for public projects valued over $1,000,000, and procurement may be conducted using either a low-bid or best-value selection methodology.

While the design-build approach can potentially accelerate the project schedule, it may also present challenges. Compared to the traditional design-bid-build process, the owner typically has less direct control over the final design. In addition, a specific set of pre-construction documents is required to solicit bids or proposals to procure a design-build team. The Town may also need to retain consultants with design-build expertise to support the process.

Staff also explored the use of prefabricated building companies that participate in government cooperative purchasing programs, which allow the Town to utilize competitively procured contracts without conducting a separate bidding process. However, after researching and contacting several vendors, staff found that many of the available products had a temporary or trailer-like appearance that may not be appropriate for the Town’s new civic building.

Conceptual Design – Pro Bono Services
Staff will continue to evaluate potential delivery methods for the project. Regardless of the delivery method ultimately selected, the Town should retain an architect to develop a conceptual design for the new prefabricated building that establishes the building’s overall appearance and architectural character, as well as its size and layout, while ensuring the project meets the Town’s goals and operational needs. Development of the conceptual design would also require coordination with prefabricated building companies to address constructability considerations, and also input from the community.

The proposed building will require approval of a Planning Conditional Use Permit, which includes public hearings before the Planning Commission and City Council. This review process may involve multiple rounds of comments and potential design revisions.

Staff reached out to several architectural firms to discuss their experience with prefabricated buildings and similar projects in the region. Staff also consulted with the Town’s new Planning Commissioner, Malika Junaid, to seek her input on the project. Ms. Junaid is also the Principal

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City Council Page 3
Accept Donated Architectural Service from MDA
March 19, 2026
Architect of M Designs Architects (MDA) and has extensive local experience designing accessory dwelling units (ADUs) and navigating the Town’s planning application process.

During these discussions, Ms. Junaid and staff reviewed the project goals and the challenges associated with developing a civic building project, which differs significantly from residential ADU projects. They also discussed the importance of establishing an appropriate conceptual design to ensure the building is architecturally compatible with the surrounding community.

Ms. Junaid subsequently offered to have MDA support the Town by providing pro bono architectural services for the project. MDA submitted a proposal to prepare conceptual design plans that would establish the building layout, size, and architectural character. MDA would also assist the Town in submitting the conceptual design as part of the Planning Conditional Use Permit application and present the plans during public hearings before the Planning Commission and City Council.

Following approval of the Conditional Use Permit, the conceptual design would be provided to an architect retained by the Town to prepare more detailed plans and specifications, consistent with the project delivery method ultimately selected, to solicit bids or proposals.

The donated services represent an estimated value of approximately $70,000 in professional services, resulting in cost savings for the Town. The proposal for these services has been incorporated into the Town’s short-form agreement, included as Attachment 2.

Per MDA’s proposal, the scope of donated services includes:
• Assistance with a public outreach listening session regarding the new building • Help the Town to create the final programming document for the basis of design work • Work on schematic design and get public input
• Take the design through Planning Commission and City Council approval processes • Review the construction documents prepared by the Architect of Record for general conformance with the design intent as approved by the City Council.

The following services are not included in MDA’s proposal:
• Preparation of existing condition drawings, if required • Topographic survey and civil engineering services
• Soils engineering
• Structural engineering
• Arborist services
• Title 24/Green Building Compliance
• HVAC/plumbing/electrical design
• Landscape architect design Services
• Audio-visual consultant
• Gray water and rainwater harvesting consultant

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City Council Page 4
Accept Donated Architectural Service from MDA
March 19, 2026
Here is a general timeline for the MDA scope of services:

Milestones Timeline
Staff/Committees/Public Feedback May 2026
Prepare Conceptual Design August 2026
EDPC and History Committees Buy-In September 2026
Submit Planning Application October 2026
Planning Commission Approval January 2027
Council Approval March 2027
Pursuant to the Town’s Gifts and Donations Policy (Attachment 3), adopted by Council on November 10, 2014, donations valued at $5,000 or more require Council approval for acceptance.

The policy also provides that an agreement with the donor may be required, as applicable, and that an acknowledgment letter and written disclosure of the contribution will be issued for the donated services.

The City Attorney advised that, due to MDA’s involvement in the project, Ms. Junaid would need to recuse herself from any Planning Commission discussions related to the Parks and Recreation Center Renovation Project.

Staff recommend acceptance of the donated services for the Parks and Recreation building replacement conceptual design in recognition of MDA’s expertise. Upon Council approval, the City Manager would execute an agreement with MDA for these services.

The Town will need to procure civil engineering and other professional design services in parallel with MDA’s conceptual design to address site improvements and foundation design associated with the prefabricated structure that are not included in MDA’s proposal. The cost of these services is expected to be less than $60,000, which is within the City Manager’s signing authority.

ENVIRONMENTAL REVIEW
Replacement of an existing building with a new structure of substantially the same size, purpose, and capacity is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, Article 19, Section 15302(b) of Replacement or Reconstruction (Class 2). 2026 -27 CITY COUNCIL WORK PLAN:

This action is identified on the 2026-27 City Council Work Plan under “Protect and Maintain Infrastructure” for the Parks and Recreation Center Renovation to hire a design team.

FISCAL IMPACT:

The donated architectural services will result in cost savings for the project, with no fiscal impact associated with this action. A more detailed cost estimate will be provided once the conceptual designs are prepared.

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City Council Page 5
Accept Donated Architectural Service from MDA
March 19, 2026

ATTACHMENTS

1. Resolution Accepting Proposed Donated Architectural Services from MDA

2. Draft Agreement with MDA

3. Gifts and Donation Policy
Prepared by: Melissa Elian-Carrillo, Associate Engineer

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ITEM 5G Attachment 1
RESOLUTION -26

A RESOLUTION ACCEPTING THE PROPOSED DONATED ARCHITECTURAL

SERVICES FROM M DESIGNS ARCHITECTS FOR THE REPLACEMENT OF THE

PARKS AND RECREATION BUILDING
WHEREAS, the Parks and Recreation building, located at 26379 Fremont Road adjacent to Town Hall, serves as the primary operations facility for the Community Services program; and WHEREAS, the Parks and Recreation Center Renovation Project replaced the Civic Center Improvements Project in the adopted FY 2025-2026 Operating and Capital Budget and is funded with a $1.5 million allocation from the CIP/General Fund; and WHEREAS, on January 15, 2026, the City Council directed staff to pursue the replacement of the existing building with a new prefabricated structure; and WHEREAS, conceptual design to establish the building layout, size, and architectural character is required for the prefabricated building to submit for the Planning Conditional Use Permit Application; and
WHEREAS, Malika Junaid, Town’s Planning Commissioner, who is also the Principal Architect of M Designs Architects (MDA), has volunteered to donate architectural services to assist with preparing the conceptual design and obtaining Conditional Use Permit approvals through the Planning Commission and City Council; and
WHEREAS, Ms. Junaid and MDA have extensive local experience designing accessory dwelling units (ADUs) and navigating the Town’s planning application process; and WHEREAS, the donated services from MDA represent an estimated value of approximately $70,000 in professional services, resulting in cost savings to the Town; and WHEREAS, pursuant to the Town’s Gifts and Donations Policy adopted by Council on November 10, 2014, donations valued at $5,000 or more require Council approval for acceptance, an agreement with the donor, as applicable, and issuance of an acknowledgment letter and written disclosure of the contribution as required; and
WHEREAS, the donated services from MDA represent an estimated value of approximately $70,000 in professional services, resulting in cost savings to the Town.

WHEREAS, the City Attorney advised that, due to MDA’s involvement in the project, Ms. Junaid would need to recuse herself from any Planning Commission discussions related to the Parks and Recreation Center Renovation Project.

WHEREAS, the Town will need to procure civil engineering and other professional design services in parallel with MDA’s conceptual design to address site improvements and foundation design associated with the prefabricated structure that are not included in MDA’s proposal.

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ITEM 5G Attachment 1
NOW, THEREFORE, BE IT RESOLVED, the City Council of the Town of Los Altos Hills accepts the proposed donated architectural services from M Designs Architects for the replacement of the Parks and Recreation building.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19
th day of March 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

ATTEST: Rajiv Bhateja, Mayor
Arika Birdsong-Miller, City
Clerk

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Town of Los Altos Hills Page 1 of 5
Short form
Updated 4/26/22

AGREEMENT
THIS AGREEMENT is made and entered into on the day of , 2026 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and M Designs Architects (hereinafter referred to as "CONTRACTOR"). In consideration of their mutual covenants, the parties hereto agree as follows:

1. CONTRACTOR. Shall provide or furnish the following specified services and/or materials:

Pro bono architectural services for the Parks and Recreation Center Renovation Project

2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement:

Proposal from CONTRACTOR dated February 23, 2026

3. TERMS. The services and/or materials furnished under this Agreement shall commence on March 23, 2026, and shall be completed by December 31, 2027, unless terminated pursuant to Section 5(f).

4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed One Thousand dollars and Zero cents ($1,000.00) for reimbursable items within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates.

TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods. Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services.

ITEM 5G Attachment 2

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Town of Los Altos Hills Page 2 of 5
Short form
Updated 4/26/22

5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR’S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory limits. ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence. iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate. v. NOTICE OF CANCELLATION: The City requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording "endeavor to" or "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.”
vi. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name "The Town of Los Altos Hills, its elective and appointed officers, employees, and volunteers" as additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to:

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Town of Los Altos Hills Page 3 of 5
Short form
Updated 4/26/22
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the TOWN and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind the TOWN to any contracts or other obligations without the express written consent of the TOWN. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of TOWN. e. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of the TOWN. No changes or variations of any kind are authorized without the written consent of the City Manager. This Agreement may only be amended by a written instrument signed by both parties. f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination. g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the TOWN. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use. Failure by CONTRACTOR to deliver these documents to the TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other documents are preliminary drafts not kept by the TOWN in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire.” Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, nonexclusive title to copyright of said work for hire shall transfer to the TOWN. The compensation recited in Section 4 shall be deemed to be sufficient consideration

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Town of Los Altos Hills Page 4 of 5
Short form
Updated 4/26/22
for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their professional services. h. CONTRACT ADMINISTRATION. The TOWN hereby designates [insert applicable staff title] and the City Manager as Contract Administrator for this agreement. The CONTRACTOR shall only take direction regarding the services provided under this Agreement from the Contract Administrator. Furthermore, CONTRACTOR agrees that the Contract Administrator shall be included any meeting, teleconference or written communication between any Town representative including Committee members and the CONTRACTOR. The TOWN may modify the Contract Administrator at any time upon providing written notice to the CONTRACTOR.

i. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits.

6. INVOICING. Send all invoices to the contract coordinator at the address below.

This Agreement shall become effective upon its approval and execution by TOWN. In witness whereof, the parties have executed this Agreement the day and year first written above.

CONTRACT COORDINATOR and
representative for TOWN: CONTRACTOR:

WooJae Kim
Public Works Director
Town of Los Altos Hills By:
26379 Fremont Road Signature Date
Los Altos Hills, CA 94022

Print name, Title
TOWN OF LOS ALTOS HILLS:

By:

Cody Einfalt, City Manager Date

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www.mdesignsarchitects.com
384 Castro Street• Mountain View, California 94041 • (650) 565-9036 February 23, 2026
Town of Los Altos Hills
Address: 26379 Fremont Road, Los Altos Hills, CA 94022
Subject: Probono Architectural & Design Services
Project: Park and Rec Schematic Design and Programming services Dear WooJae Kim,
Thank you for speaking with Malika and for the opportunity to present our Probono Services Proposal to you. We are happy to be part of this journey and looking forward to assisting the Town as best as we can.

Please find below the proposal and description of the scope of work as we understand it. Proposal We are excited by the opportunity to do some creative work for our community.

Sincerely,
M•DESIGNS ARCHITECTS
BY: Malika Junaid, AIA Architect, License #C-32842
cc: Alpheus W. Jessup, AIA Architect, License #C-11784

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Town of Los Altos Hills
M•DA Agreement 2026-02-23 1

Page 2 ends

M•Designs Architects
(650) 565-9036
www.MDesignsArchitects.com

CLIENT ARCHITECT
Town of Los Altos Hills
Address: 26379 Fremont Road, Los Altos Hills,
CA 94022
M•DESIGNS ARCHITECTS (MDA)
384 Castro Street,
Mountain View, CA 94041

1. PROPOSAL
A. PROJECT DESCRIPTION
New building for the Park and Recreational Department: Pro bono Architectural services for the schematic design and planning approval of a New Park and Recreational Department building Address: 26379 Fremont Road, Los Altos Hills, CA 94022
Architect to design and prepare a conceptual plan to obtain Council approval for a new 1,000-1,200 SF office building to replace the Parks & Rec building at 26379 Fremont Road, Los Altos Hills, CA 94022.

The estimated cost of this phase would be about $70,000. M. Designs Architects will provide these services on a pro bono basis for the tasks below.

Scope of work
• Demolish:
o Existing 877 SF building
o (2) redwood trees
• Proposed:
o New structure in the same location as the existing building. o Site to be re-graded as needed to accommodate the new structure o Prelim Building program, will be further defined after the meeting with different Town departments:
▪ (1) Enclosed office minimum
▪ (6) Workstations minimum
▪ Conference room
▪ Break room with kitchenette
▪ Server room: electrical panel, IT equipment
▪ Janitor storage
▪ General storage
▪ (1) ADA bathroom, soundproofed (water closet & lavatory) with more privacy for usage.

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Town of Los Altos Hills
M•DA Agreement 2026-02-23 1

Page 3 ends

M•Designs Architects
(650) 565-9036
www.MDesignsArchitects.com
Additional Consideration.

The Architect shall:
• Help with public outreach listening session
• Help the town to create the final programming document for the bases of design work • Work on the schematic design and get public input
• Take the design through Planning Commission and City Council approval processes • Review the construction documents prepared by the Architect of Record for general conformance with the design intent as approved by the Town’s City Council.

Schedule.

The schedule will be put together to help streamline the project once the Pre-Design Phase starts.

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Town of Los Altos Hills
M•DA Agreement 2026-02-23 1

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M•Designs Architects
(650) 565-9036
www.MDesignsArchitects.com
B. SCOPE OF SERVICES

1. ARCHITECTURE
Provide architectural design and documentation services.

A. Pre-Design:
- Review Town ordinances for planning and zoning issues and constraints. - Collaboration/coordination with various prefabricated building companies/manufacturers. - (1) Meeting: Conduct an in-depth Programming session with the various stakeholders like EDPC, Historic Committee, Finance Department, Planning department etc. - (2) Public outreach meeting to get public opinion (Arranged by the Town staff, MDA representative will attend for feedback)
- Final approval of the program document, (including details of space planning scope as well as architectural style) in coordination with Town staff to start the design concepts.

B. Conceptual /Schematic Design: Prepare Conceptual Design sketches to create the graphic interpretation of the Program in plans and elevations and address all Phases of the work being contemplated, including:

1. Design Schemes: Two (2) Design Schemes with floor plans shall be presented for discussion, modification, and approval. We estimate about 2 design meetings to finalize the floor plans.

2. Exterior Renderings: Two 3D Renderings shall be prepared as visualization tools to present the approved Conceptual Design for discussion, modification, and approval.

C. Planning Package: Prepare the required Planning Package documents for the Town, including plans, elevations, and color boards.

D. Design Development: N/A
E. Construction Documents: Upon approval of the Design by the Town planning process, help the partner architect to take over the project. MDA to consult to make sure the design intent is intact.

F. Contractor Selection: N/A
G. Construction Support: N/A
H. Interior Design: N/A
Project Management: N/A

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Town of Los Altos Hills
M•DA Agreement 2026-02-23 1

Page 5 ends

M•Designs Architects
(650) 565-9036
www.MDesignsArchitects.com

2. ENGINEERS AND CONSULTANTS
Engineering and Consultant Services may be necessary and are not included in M•DA services. M•DA can provide Consultant recommendations, as needed, and will act on the Towns behalf to manage the Engineering and Consultants and coordinate the project team. The Town will directly contract with Engineers and Consultants for these services based on the project requirements.

These services may include the following:
• Preparation of existing condition drawings, if required • Topographic Survey, (Already done by Lea and Braze)
• Soils Engineering
• Structural engineering
• Arborist Engineering
• Title 24/Green Building Compliance
• HVAC/Plumbing/Electrical – usually provided by the General Contractor and subcontractors. • Landscape Architect
• Audio-Visual Consultant
• Gray water and Rainwater harvesting consultant.

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Town of Los Altos Hills
M•DA Agreement 2026-02-23 1

Page 6 ends

M•Designs Architects
(650) 565-9036
www.MDesignsArchitects.com
Client’s Initials _______ ______
M•DA Initials _______ ______
C. FEE DISCUSSION
Architectural fees are Estimated to be Seventy Thousand Dollars ($ 70,000) which are going to be waived as a pro bono service to work with the Town and includes the work as described in Section 1.B.1. Scope of Services.

Reimbursable Expenses: Reproduction, printing, and similar costs, if any, shall be invoiced directly to the Town by the vendor, and the Town shall pay such invoices directly. The Town shall notify the Architect of any preferred vendors; if none are specified, the Architect will use vendors with whom it has an established relationship.

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Gifts and Donations to the Town of Los Altos Hills
Policy Adopted November 10, 2014
1 GIFTS AND DONATIONS TO THE TOWN OF LOS ALTOS HILLS

POLICY STATEMENT
The purpose of this policy is to:
• Establish a framework and uniform administrative procedures within which donations and gifts (“donations”) to the Town of Los Altos Hills (“Town”) can be accepted, processed and accounted for in a manner consistent with financial reporting needs as well as federal disclosure requirements;
• Cultivate and maintain an environment where residents and businesses are able to contribute to the Town's programs and facilities;

GENERAL CONCEPTS AND FRAMEWORK
It is essential that donations be properly reported and reviewed carefully for impact on the Town's resources and for consistency with Town policies and procedures including cash handling and inventory. The Town may accept or decline any donation. If the Town chooses to accept a donation, the donation must comply with the following policy framework:

1. The donation must be consistent with the Town’s existing goals and policies, including applicable provisions of the Town’s General Plan and applicable ordinances, resolutions or policies.

2. The donation will not conflict with any provision of the law.

3. The donation will be aesthetically acceptable to the Town, pursuant to the selection criteria established in Section IV(A)(a)-(g) of the Town’s Art in Public Places Policy.

4. The donation will not add to the Town’s workload unless it provides a net benefit to the Town.

5. The donation will not impose future costs such as starting an ongoing program that the Town would be unwilling to fund when the donation was exhausted.

6. Any restrictions placed on the donation by the donor are consistent with the Town’s goals and policies, as articulated in subsection (1) of this section and are approved by the City Council.

7. The donation shall become property of the Town and will be used for public benefit.

8. All donations will receive recognition appropriate to the level and nature of the donation as determined by the Town. For those of a capital nature, that may be in the form of signage, marking or naming. Any naming of facilities shall be approved by the City Council. Regardless of the recognition strategy selected, the intent shall be to appropriately honor the donor for their contribution to the community.

ITEM 5G Attachment 3

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Gifts and Donations to the Town of Los Altos Hills
Policy Adopted November 10, 2014
2 9. All donations shall be acknowledged by a written letter from the Town to the donor; in compliance with federal tax law. Donations made with restrictions and/or conditions obligating the Town shall be accepted through a written agreement consistent with these guidelines and approved by the City Council. In-kind capital donations will be subject to normal Town review, permitting, inspection, and insurance requirements.

Applicability of this Policy
The procedures stated in Section A apply to donations offered or given to the Town, donations actively solicited by the Town, and donations from community groups that support various Town operations (e.g. Recreation activities, preservation of the Los Altos Hills heritage, annual Town Picnic and other special events, etc.).

They do not apply to minor individual contributions which will be quickly consumed in a Town-sponsored event, work contributed by individual volunteers, sponsorship of a Town activity, or donations of advertising, publicity, graphics, etc. in exchange for acknowledgment except that a donor may request a written acknowledgement of any donation for which an acknowledgment could otherwise be given.

A. City Requirements for Accepting and Acknowledging Donations City Manager or his/her designee(s) are authorized to accept donations tendered by cash or cash equivalents or by electronic funds transfers (e.g., ACH transfer) on behalf of the Town.

Implementation of this policy is the responsibility of the City Manager or designee.

The estimated value of a donation is based on the donor's estimate. The Town will not independently assign a value to the donation unless it is cash.

Administrative Procedures:

1. Requirements for specific donation amounts:
a. $5,000 or More
 Council Approval Accepting the donation - Agenda Report  Donor Agreement, if applicable
 Acknowledgement Letter and Written Disclosure of Contribution b. $5,000 or Less
 Acknowledgement Letter and Written Disclosure of
 Donor Agreement, if applicable

2. The donation shall be recorded in a separate designated special revenue fund. The daily cash receipts should also indicate the account number used and the last name of the donor as a reference. Finance department may set-up additional accounts/project codes for large fundraisers or other contributions for specific purposes.

3. For small donations that include restrictions and/or obligations accepted by the Town, the money should be used as soon as reasonably possible toward the specific

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Gifts and Donations to the Town of Los Altos Hills
Policy Adopted November 10, 2014
3 category indicated by the donor. The purpose of the donations can be notated in the Acknowledgement Letter and Written Disclosure of Contribution.

4. A budget Amendment is required for budget appropriation of any portion of donation funds. A Donation Agreement shall be kept by the City Clerk for a period of three years after the date the donation has been used. If the donation imposes ongoing restrictions or affirmative obligations on the Town, the Donation Agreement shall be kept for as long as the restrictions or obligations remain in force.

Acknowledgment of Donations

1. Within thirty (30) days of receipt of a donation, the Town’s Administrative Services Department (“ASD”) Director will send an acknowledgment letter if the donation is worth $100 or more thanking the donor on behalf of the Town of Los Altos Hills. a. The letter should clearly identify the donation and confirm the placement of the object that has been given to the Town, or the use to which the donation will be devoted.
b. Donations to a governmental entity are treated similarly to charitable contributions for purposes of tax deductions. However, the donor will be responsible to the Internal Revenue Service and Franchise Tax Board for substantiating his or her own tax deduction. The Town will not provide any tax services or documentation to donors.
c. Except for donations of cash or cash equivalents, where the donor amount is apparent, no dollar amount should be stated in the letter. Instead, the letter should contain the following paragraph: “Your donations may be tax deductible. To determine the amount you may properly deduct for tax purposes, you should consult your tax preparer or tax attorney.”
d. The ASD Director will sign the letter and forward a copy to the City Manager. e. For a particularly significant donation, the ASD Director in consultation with the City Manager may ask that a letter be prepared for the Mayor's signature.

2. The ASD Director in consultation with the City Manager will determine if the donation warrants a public announcement and in what manner it should be made. The donor will be notified in advance of any announcement, and has the right to request anonymity.

ROLES AND RESPONSIBILITIES
The City Manager, Administrative Services Director and City Clerk should review donations, to:
• determine what the estimated costs to the Town will be for any related installation, maintenance, operation, storage or liability that may be incurred by acceptance of the object;

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Gifts and Donations to the Town of Los Altos Hills
Policy Adopted November 10, 2014
4 • ensure that the donations are properly documented, catalogued, and/or inventoried in the department and Town records;
• ensure that the object will be satisfactorily maintained.

City Manager

1. Evaluate every donation and donation against the Town’s goals and objectives and any direct and/or indirect cost and make recommendations to accept or deny such donation.

2. Issue Acknowledgement and Written Disclosure of Contribution letters.

Administrative Services Director

1. Prepare Council Agenda Reports and receive appropriate Council authorization for donations with value over $5,000.

2. Prepare Budget Amendments to re-appropriate donation funds and increase line item expenditures.

3. Keep track of specific donations and the service categories that the donations are to be used for. The Acknowledgement and Written Disclosure of Contribution letter may address this purpose.

4. Enter donation revenues into the general ledger agency accounts.

5. Provide reports and technical assistance when requested.

City Clerk

1. Process all donations and agreements.

2. Maintain a record of all donations that are accepted, including a description of the donation, the purpose, the restrictions and/or obligations (if any) the donor’s name and address, the date the donation was received, and the disposition of the donation and all related documents for a period of three years after the donation has been expended.

3. Respond to public records requests regarding any of these records. 2355829.1

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TOWN OF LOS ALTOS HILLS March 19, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION TERMINATING THE EMERGENCY DECLARATION FOR

THE TOWN HALL HEATING, VENTILATION, AND AIR CONDITIONING

SYSTEM REPAIR/REPLACEMENT PROJECT
FROM: WooJae Kim, Public Works Director / City Engineer APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) terminating the emergency declaration for the Town Hall Heating, Ventilation, and Air Conditioning (HVAC) System Repair/Replacement Project.

BACKGROUND:

On December 9, 2025, the City Council declared the Town Hall HVAC System Repair/Replacement Project an emergency due to the urgent nature and need to restore heating in Zone 1 (break/kitchen area, lobby conference room, and the city manager and director offices) and Zone 2 (public lobby). California Public Contract Code (PCC) Section 22050 allowsthe governing body of a public agency to declare an emergency for a repair or replacement project for public facilities, pursuant to a four-fifths vote, taking into consideration that an informal or formal bid process would delay the project timeline.
22050. (a) (1) In the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. (2) Before a governing body takes any action pursuant to paragraph (1), it shall make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

Furthermore, the City Council authorized the City Manager to execute a construction agreement not to exceed $180,000 for the project to be funded from the Facilities Replacement Reserve. PCC Section 22050 further stipulates that the City Council can delegate the City Manager to take necessary action and execute a construction agreement for the emergency work. 22050.(b) (1) The governing body, by a four-fifths vote, may delegate, by resolution or ordinance, to the appropriate county administrative officer, city manager, chief engineer, or other nonelected agency officer, the authority to order any action pursuant to paragraph (1) of subdivision (a).

ITEM 5H

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Staff Report to City Council Page 2
Terminating Emergency Declaration for the Town Hall HVAC System Repair/Replacement March 19, 2026
The City Council also directed staff to coordinate with Mayor Rajiv Bhateja, Finance and Investment Committee (FIC) Chair Allan Epstein, and Environmental Initiatives Committee (EIC) Chair Anand Ranganathan to develop an optimal solution for replacing the failed HVAC systems.

DISCUSSION:

Fortunately, the existing gas/electrical furnace serving the lobby area (Zone 2) was serviced and repaired by replacing the blower motor and cleaning the condensate line at a cost of approximately $2,000.

Working with the Mayor and the Chairs of FIC and EIC, the Town identified a preferred method to replace the Zone 1 rooftop heat pump system with multiple mini-split heat pumps. This solution was determined to be more cost-effective while improving energy efficiency and simplifying maintenance compared to the existing system.

On January 23, 2026, the City Manager executed an emergency construction contract with Fuse Service, Inc. for an amount not to exceed $160,000, including a contingency fund of $15,000.

Replacement work began on January 26 with demolition and removal of existing ductwork, electrical components, and thermostats. The installation of the new mini-split units was completed in early March. Staff are currently testing the system and fine-tuning the controls. Fuse Service is preparing the engineering plans to submit for building permit records.

Section 22050(c)(3) states that local agencies should terminate the emergency declaration at the earliest possible date once the emergency work is completed. 22050.(c)(3) When the governing body reviews the emergency action pursuant to paragraph (1) or (2), it shall terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts.

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exemption per Article 19 Section 15301(a) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2026 -27 CITY COUNCIL WORK PLAN:

This project is not identified in the 2026-27 City Council Work Plan, but it supports the HVAC Upgrade at Town Hall and Council Chambers initiative under the council priority of “Project and Maintain Infrastructure.”

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Staff Report to City Council Page 3
Terminating Emergency Declaration for the Town Hall HVAC System Repair/Replacement March 19, 2026
FISCAL IMPACT:

There is no fiscal impact associated with this action item. The project has not utilized any contingency funds under the agreement and is anticipated to remain within both the contract amount and the funding authorized by the City Council for this emergency project.

ATTACHMENTS

1. Resolution Declaring Emergency Town Hall HVAC Project

2. Minor Construction Agreement with Fuse Service, Inc.

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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

TERMINATING THE EMERGENCY DECLARATION FOR THE TOWN HALL

HEATING, VENTILATION, AND AIR CONDITIONING SYSTEM

REPAIR/REPLACEMENT PROJECT
WHEREAS, on December 9, 2025, the City Council declared the Town Hall HVAC System Repair/Replacement Project an emergency due to the urgent nature and need to restore heating in Zone 1 (break/kitchen area, lobby conference room, and the city manager and director offices) and Zone 2 (public lobby), and authorized the City Council to execute a construction agreement not to exceed $180,000 for the project to be funded from the Facilities Replacement Reserve; and WHEREAS, California Public Contract Code (PCC) Section 22050 allows the governing body of a public agency to declare an emergency for a repair or replacement project for public facilities, pursuant to a four-fifths vote, taking into consideration that an informal or formal bid process would delay the project timeline; and
WHEREAS, as directed by the City Council, staff worked with Mayor Rajiv Bhateja, Finance and Investment Committee (FIC) Chair Allan Epstein, and Environmental Initiatives Committee (EIC) Chair Anand Ranganathan to develop an optimal solution for replacing the failed HVAC systems and identified a preferred method to replace the Zone 1 rooftop heat pump system with multiple mini-split heat pumps; and
WHEREAS, this solution was determined to be more cost-effective while improving energy efficiency and simplifying maintenance compared to the existing system; and WHEREAS, on January 23, 2026, the City Manager executed an emergency construction contract with Fuse Service, Inc. for an amount not to exceed $160,000, including a contingency fund of $15,000; and
WHEREAS, replacement work began on January 26 with demolition and removal of existing ductwork, electrical components, and thermostats, and the installation of the new mini-split units was completed by early March; and
WHEREAS, staff are currently testing the system and fine-tuning the controls. Fuse Service is preparing the engineering plans to submit for building permit records; and WHEREAS, Fuse Service, Inc. is preparing the engineering plans to submit for building permit records, but the emergency HVAC work has been completed; and WHEREAS, California Public Contract Code Section 22050(c)(3) states that local agencies should terminate the emergency declaration at the earliest possible date once the emergency work is completed.

ITEM 5H Attachment 1

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the emergency declaration for the Town Hall HVAC Repair/Replacement Project is now terminated in accordance with California Public Contract Code Section 22050(c)(3).

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19
th
day of March 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

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Minor Construction Agreement ( revised Nov. 2023)
1 MINOR CONSTRUCTION AGREEMENT
BETWEEN THE TOWN OF LOS ALTOS HILLS AND FUSE SERVICE, INC.

This Agreement (this “Agreement”) is madeandentered into between the Townof Los Altos Hills, a General Law City (“ Town”) and Fuse Service, Inc. (“ Contractor”) effective as of 1/23/2026_______ ( the “ Effective Date”). Town and Contractor are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows:

1. Scope of Work. Contractor shall provide the following services and/or materials (“ the Work”): Town Hall Emergency HVAC Project as more particularly described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail. The Work shall commence on January 26, 2026, and shall be completed to the satisfaction of the Town by December 31, 2026, unless such date is extended or otherwise modified by the Town in writing.

2. Payment. Town shall pay Contractor an amount not to exceed: One Hundred Sixty Thousand Dollars ($160,000) for the full and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement. The amount includes Fifteen Thousand Dollars ($15,000) in contingency fund for change orders, if any, to be approved by the Public Works Director. The calculation of payment for the Work shall be set forth as described in Exhibit A. The amount stated above is the entire compensation payable to Contractor for the Work performed hereunder, including all labor, materials, tools, and equipment furnished by Contractor.

A) Invoices. Town shall make monthly payments, based on invoices received, for Work satisfactorily performed. Town shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

B) False Claims Act. Presenting a false or fraudulent claim for payment, including a change order, is a violation of the California False Claims Act and may result in treble damages and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.

C) Retention and Final Payment. Town shall retain five percent (5%) of each payment, which shall be paid within sixty (60) days after acceptance ofthe services, as described in Section 11, and submittal to Town of a final invoice, if all services required have been satisfactorily performed.

Contractor may substitute securities or establish an escrow in lieu of retainage, pursuant to Public Contract Code Section 22300.

3. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the Town and Contractor.

At all times Contractor shall be anindependent contractor and Contractor is not authorized to bindthe Town to any contracts or other obligations without the express written consent of the Town.

4. Indemnification. Tothefullest extent permittedby law, Contractor shall indemnify, defend with counsel acceptable to the Town), and hold harmless the Town and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “ Town Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs ( including, without limitation, attorneys’ fees and costs of litigation) ( collectively, “ Liability”) of every nature arising out of or in connection with Contractor’ s performance of the Work or Contractor’ s failure to comply with this Agreement, except such Liability caused by the gross negligence or willful misconduct of the Town Indemnitees.

ITEM 5H Attachment 2

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Minor Construction Agreement (revised Nov. 2023)
2 5. Excavations. In accordance with Public Contracts Code Section 714, Contractor shall promptly notify the Town in writing of discovery of any material Contractor believes may be hazardous waste as defined in Section 25117 of the Health and Safety Code or of any subsurface or latent physical conditions at the site of any unusual nature differing materially from those generally inherent in the work described in Exhibit A. Upon receipt of such communication, Town shall promptly investigate the conditions and if conditions do materially differ, shall issue a change order providing for additional time or payment of additional costs.

6. Relocation of Utilities. Inthe event that thecompletionoftheservices described in Exhibit A requires the removal or protection of main or trunk line public utility facilities, the Town shall be responsible for removal and protection of such public utilities pursuant to Government Code Section 4215.

7. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Contractor ( and any subcontractors) shall, at Contractor’ s ( or subcontractor’ s) sole cost and expense, furnish the Town with certificates of insurance evidencing that Contractor has obtained and maintains insurance in the following amounts:

A. Workers’ Compensation that satisfies the minimum statutory limits.

B. Commercial General Liability and Property Damage Insurance inan amount not less than TWO MILLION DOLLARS ($2,000,000) combined single limit per occurrence, FOUR MILLION DOLLARS ($ 4,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out ofthe use and operation of any Town-owned or Town-furnishedequipment used or operated by the Contractor, its personnel, agents or subcontractors.

C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS 1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles.

All insurance policies shall be writtenonanoccurrence basis and shall name the TownIndemnitees as additional insureds. The certificates shall contain a statement of obligation on the part of the carrier to notify the Town of any material change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. Further, if the Contractor’ s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition ofthe insurer’ s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’ s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible.

8. General Warranties and Guarantee. Contractor warrants that: ( A) All Work, Products and/or Services are as described in this Agreement, including any exhibits incorporated] conform to all drawings, samples, descriptions and specifications; (B) All Work, Products and/or Services delivered are new and of good merchantable quality, free from material defects of workmanship and fit for the purpose for whichsoldor provided; (C) Contractor has good titletoall Products delivered and all Products delivered are free from liens and other encumbrances; and (D) Contractor's Work will bein strict conformity with all applicable local, state, and federal laws. For purposes of this warranty, any parts not meeting the foregoing quality shall be deemed defective.

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Minor Construction Agreement (revised Nov. 2023)
3 Contractor shall guarantee the Work to be free of defects in material and workmanship for a period of one (1) year following the Town’ s acceptance of the Work (“Contractor’ s Guarantee”), as described in Section 11. As part of Contractor’ s Guarantee, Contractor agrees to make, at Contractor’ s own expense, any repairs or replacements made necessary by defects in material or workmanship which become evident within the one-year guarantee period. The Contractor’ s Guarantee is effective regardless of whether or not a maintenance bond is required by the Town for this Agreement.

9. Contract Bonds.

9.1 General.

Before the Town executes this Agreement, the Contractor shall file with the Town surety bonds satisfactory to the Town in the amounts and for the purposes noted in this Section

9. Bonds shall be duly executed by an admitted surety insurer, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. The Contractor shall pay all bond premiums, costs, and incidentals. Each bond shall be signed by both the Contractor and surety and the signature of the authorized agent of the Surety shall be notarized. The Contractor shall provide two good and sufficient surety bonds: the payment bond and the faithful performance bond.

9.2 Payment Bond.

The Payment Bond (material and labor) shall be for not less than one-hundred percent 100%) of the estimated cost of the construction and completion of the Work hereunder, as security for the payment of all persons performing labor and providing materials in connection with this Agreement and to satisfy claims of material suppliers and of mechanics and laborers contracted for the Work. The bond shall be maintained by the Contractor in full force and effect until the completed Work is accepted by the Town, and until all claims for materials and labor are paid. The bond shall provide that ifthe Contractor fails to pay any of its obligations, the surety will pay the obligation and, if an action is brought to enforce the liability on the bond, reasonable attorney’ s fees.

9.3 Faithful Performance Bond.

The Faithful Performance Bond shall be for 100% of the of the estimated cost of the construction and completion of the Work hereunder to guarantee faithful performance of all Work, within the time prescribed, in a manner satisfactory to the Town.

9.4 Warranty Bond.

If, within a period of one (1) year after final acceptance of the work performed under this Agreement, the improvements installed or constructed, or caused to be installed or constructed by Contractor, or any of the work done under this Agreement, fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, or proves to be defective or become damaged because of differential settlement, action of the elements, or ordinary usage, except for catastrophic events, Contractor shall without delay and without any cost to the Town repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Contractor fail to act promptly or in accordance with this requirement, or should the exigencies of the case as reasonably determined by Town) require repairs or replacements to be made before Contractor can be notified, Town may, at its option, make the necessary repairs or replacements or perform the necessary work, and Contractor shall pay to Town the actual cost of such repair plus fifteen (15%) percent. Contractor shall at the time of acceptance of the improvements by Town or other public agency, provide the Town with a corporate surety bond in the principal sum of not less than one-hundred percent (100%) of the cost of the construction and completion of the Work to secure the undertaking and obligations set forth in this provision.

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Los Altos Hills City CouncilMarch 19, 2026

Los Altos Hills City Council
March 19, 2026