Agenda packet — Los Altos Hills City Council, August 10, 2026

1 City Council Special Meeting Agenda
August 10, 2026

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING OF THE

LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
MONDAY, AUGUST 10, 2026, AT 4:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live streamed on the Town’s website and via zoom at the following location:
https://bit.ly/LAHAugust10CCM
Meeting ID: 851 2847 7295
Password: 94022
Town of Los Altos Hills
City Council Special Meeting Agenda
Monday, August 10, 2026 at 4:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

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2 City Council Special Meeting Agenda
August 10, 2026
CALL TO ORDER (4:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-1.115(c) and (d).

3. NEW BUSINESS
A. Resolution to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received During FY 25-26 Totaling $61,776 and Appropriating Funds from the Unreserved General Fund for Law Enforcement Services (Staff C. Einfalt) B. Receive Update on Negotiations of the Law Enforcement Agreement with the Santa Clara County Office of the Sheriff and Provide Direction on Law Enforcement Strategy in Town (Staff: C. Einfalt)

4. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

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1 TOWN OF LOS ALTOS HILLS August 10, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT

PAYMENT TO THE SANTA CLARA COUNTY OFFICE OF THE SHERIFF

FOR ADDITIONAL LAW ENFORCEMENT SERVICES RECEIVED
DURING FY 25-26 TOTALING $61,776 AND APPROPRIATING FUNDS

FROM THE UNRESERVED GENERAL FUND FOR LAW

ENFORCEMENT SERVICES
FROM: Joram Parcutilo, Management Analyst
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution (Attachment 1) authorizing the City Manager to submit payment to the Santa Clara County Office of the Sheriff for additional law enforcement services received during FY 25-26 totaling $61,776 and appropriating funds from the unreserved general fund for law enforcement services.

BACKGROUND:

On July 1, 2014, the Town of Los Altos Hills entered into an agreement with the Santa Clara County Office of the Sheriff for law enforcement services (Attachment 2). The term of the agreement was set for ten (10) years and expired on July 1, 2024. The agreement was renewed for a new term starting on July 1, 2024 through July 1, 2026 (Attachment 3). The contract with the Sheriff is scalable, in the sense that supplemental law enforcement resources can be made available to the Town upon request, or through a determination made in real time by the Office of the Sheriff in response to an in-progress emergency.

Following the close of each fiscal year, the Sheriff's Office conducts a reconciliation comparing the services budgeted against the services actually provided. If actual service levels are below budget, the Town receives a reimbursement. Conversely, if the Town receives more services than anticipated, the Sheriff issues an invoice for the additional costs incurred.

For FY 2025-26, the annual reconciliation determined that the Town received additional law enforcement services beyond those included in the adopted budget, resulting in an outstanding invoice totaling $61,776.

DISCUSSION:

Each year, the Santa Clara County Office of the Sheriff estimates the level of law enforcement services needed for the upcoming fiscal year based on historical workload, crime trends, and operational needs. These estimates form the basis of the Town's adopted law enforcement budget.

ITEM 3A

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Staff Report to City Council Page 2
Additional Law Enforcement Invoice
August 10, 2026
For FY 2025-26, the City Council approved $2,755,266 for Sheriff's services (Attachment 4). At the end of the fiscal year, the Sheriff's Office conducts a reconciliation comparing the budgeted services with the actual services provided to determine whether the Town is owed a reimbursement or responsible for additional costs. The reconciliation includes five service categories:
- General Law Enforcement Services
o This includes patrol staff hours, as well as the hours spent by deputies from neighboring jurisdictions in the event that back-up is called. - Supplemental Traffic Services
o This includes the hours spent deputies surveying traffic in Town. - Investigative Services
o This includes the hours spent on detective work as well as research conducted - Supplemental Reserves Services
o This includes the hours of extra help that is planned ahead of time, for example attendance at a Town event.
- Operating Costs of West Valley Substation
o This includes rent, supplies, utilities, etc.

In most years, the Town does not end up using all of the anticipated law enforcement hours allocated for each fiscal year. When this happens, the Town is issued a check from the Office of the Sheriff for the amount that is left over.

However, the reconciliation of the services provided for the last fiscal year shows that the Town used more than what was anticipated. This resulted in the Town receiving an invoice for $61,776 for services provided in FY 2025-26 (Attachment 5).

For context, the table below shows the past years of reconciliation for the Town. Figures in red are years in which the Town went over the services hours allocated.

REFUND
(BILL) LAH
FY2025 (61,776)
FY2025 227,715
FY2024 121,964
FY2023 (432,877)
FY2022 (32,197)
FY2021 7,747
FY2020 29,795
FY2019 5,668
FY2018 4,026
FY2017 9,451

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Staff Report to City Council Page 3
Additional Law Enforcement Invoice
August 10, 2026
FY 2016 (33)
FY 2015 56,223
FY 2014 44,984
FY 2013 5,254
FY 2012 86,296
ANALYSIS:

According to Captain Valenzuela of the Santa Clara County Office of the Sheriff, the additional law enforcement services provided during FY 2025-26 can primarily be attributed to two factors:
an increase in General Law Enforcement Services driven by calls for service and residential patrol checks, and the reduction in the Town's overtime budget allocation.

Increase in General Law Enforcement Services
Although residential burglaries remained below the elevated levels experienced in prior years, the Sheriff's Office reported that General Law Enforcement Services have consistently exceeded the Town's budgeted allocation since FY 2023-24. In FY 2023-24 and FY 2024-25, the Town exceeded its budgeted General Law Enforcement hours by 2,218 hours and 1,957 hours, respectively, indicating that the FY 2025-26 overage follows a recent trend rather than representing an isolated occurrence.

The Sheriff's Office attributed this increase primarily to higher calls for service. While Priority 1 and Priority 2 calls remained relatively unchanged, Priority 3 calls increased from 976 in FY 2024- 25 to 1,630 through June 22, 2026. In addition, deputies conducted a higher number of proactive residential patrol checks while residents were out of Town.

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Staff Report to City Council Page 4
Additional Law Enforcement Invoice
August 10, 2026
These factors resulted in the Town receiving more General Law Enforcement Services than originally anticipated.

Overtime Budget Reduction
Following the significant increase in residential burglaries during 2022 and early 2023, burglary activity in Los Altos Hills declined substantially. As a result, fewer overtime patrol shifts were staffed in subsequent fiscal years. Based on this trend, staff reduced the FY 2025-26 overtime allocation from $200,000 to $150,000.

The Sheriff's reconciliation confirmed this assumption proved accurate, with only $24,331 of the $150,000 overtime budget utilized during FY 2025-26. However, because General Law Enforcement Services continued to exceed budgeted levels due to increased calls for service and residential patrol activity, the reduction in the overtime allocation effectively removed the $50,000 budget buffer that had historically helped offset those additional costs. Consequently, the Town received a $61,776 year-end reconciliation invoice for additional law enforcement services received during FY 2025-26
ENVIRONMENTAL REVIEW:

The proposed plan for supplemental law enforcement services is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA.
2026-2027 CITY COUNCIL WORK PLAN:

Funding the additional law enforcement services supports the City Council's ongoing priority of maintaining a high level of public safety and preserving the quality of life for Los Altos Hills residents.

FISCAL IMPACT:

Attachment 5 is the reconciliation of law enforcement services for a due amount of $61,776.

This amount is over the City Manager’s signing authority and requires City Council approval to pay the invoice.

Funds are available within the unreserved general fund to cover the services received from the Sheriff in FY 2025-26.

ATTACHMENTS:

1. Resolution

2. 2014 Law Enforcement Agreement

3. 2024 Amendment to the Law Enforcement Agreement

4. 2025-2026 Proposed Hours of Law Enforcement

5. Reconciliation of Law Enforcement Services FY 2025-2026

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Resolution __ -26 Page 1
RESOLUTION __ -26

RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT PAYMENT TO

THE SANTA CLARA COUNTY OFFICE OF THE SHERIFF FOR ADDITIONAL LAW ENFORCEMENT SERVICES RECEIVED DURING FY 25-26 TOTALING $61,776 AND

APPROPRIATING FUNDS FROM THE UNRESERVED GENERAL FUND FOR LAW

ENFORCEMENT SERVICES
WHEREAS, the Town of Los Altos Hills contracts with the Santa Clara County Office of the Sheriff to provide comprehensive law enforcement services to the community; and WHEREAS, as part of the annual budget process, the Town and the Santa Clara County Office of the Sheriff estimate the anticipated level of law enforcement services required for the upcoming fiscal year and establish a budget accordingly; and
WHEREAS, following the close of each fiscal year, the Santa Clara County Office of the Sheriff conducts a reconciliation comparing the budgeted services with the actual law enforcement services provided to the Town; and
WHEREAS, the Fiscal Year 2025-26 reconciliation determined that the Town received additional law enforcement services beyond those included in the adopted budget, resulting in an outstanding invoice totaling Sixty-One Thousand Seven Hundred Seventy-Six Dollars ($61,776); and WHEREAS, the additional services were primarily attributable to increased General Law Enforcement Services, including higher calls for service and proactive residential patrol checks, which exceeded the Town's budgeted service levels during Fiscal Year 2025-26; and WHEREAS, sufficient funds are available within the Town's Unreserved General Fund to cover the additional cost of these services.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby authorizing the City Manager to submit payment to the Santa Clara County Office of the Sheriff for additional law enforcement services received during FY 25-26 totaling $61,776 from the FY 25-26 unreserved general fund.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Special meeting held on 10th of August 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

ITEM 3A Attachment 1

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Resolution __ -26 Page 2
Rajiv Bhateja, Mayor
ATTEST:
_____
Arika Miller, City Clerk

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LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara, State of California, hereinafter referred to as " County," and the Town of Los Altos Hills, hereinafter referred to as Town."
WHEREAS, County has the legal authority to render law enforcement services and criminal justice administrative services to incorporated cities in the County of Santa Clara and is equipped and willing to do so to the extent and in the manner hereinafter provided; and WHEREAS, Town is primarily responsible for providing law enforcement services within Town limits and is desirous of contracting with the County for the rendition of such services; and
WHEREAS, County and Town desire to enter into an agreement providing for said services, specifying the nature and extent thereof and establishing compensation to be paid therefore;
NOW, THEREFORE, the parties hereto agree as follow:

I. LAW ENFORCEMENT SERVICES
A. Law Enforcement Services

1. Within the corporate limits of Town, County shall provide police protection through its Sheriff's Office as may be required by Town and as within the capability of the Sheriff to provide. Services to be performed under this section ( A)( 1) include patrol of established beats, responses to emergency calls, investigative services, and other law enforcement services. The cost of such services shall be set forth in Exhibit A attached.

2. The rendition of such services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services shall remain in the discretion of the Sheriff.

3. In the event of a disagreement as to the performance or amount of the services to be provided pursuant to this section ( A)( 1), the Sheriff or his/her designee shall meet with the representative( s) of Town to review the manner ofperformance of such services.

B. Supplemental Services

1. Within the corporate limits of Town, County shall, through its Sheriffs Office, provide supplemental services as requested by the Town. The cost of such services shall be at the rate set forth in Exhibit A. Services to be 7 Z --4D3 DMUCCATH 0RXQ10L JUN 2 4 20%1.

ITEM 3A Attachment 2

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performed under this section ( 13)( 1) shall be provided exclusively within the Town limits of Town except in an emergency. These services may include, if requested by Town, traffic law enforcement beyond the basic services, crime prevention patrols, and other law enforcement services that are acceptable of being scheduled and within the capability of the Sheriff to provide.

2. The plan of patrol, the hours of coverage and other similar details shall be determined, insofar as it is possible to do so, by the mutual consent of the Sheriff and the City Manager of Town.

3. The level of requested supplemental services shall be determined by mutual written agreement between the County and the Town prior to the beginning of the fiscal year. The agreed upon level of supplemental service shall remain constant in the fiscal year, except upon sixty ( 60) days written notice by either party. Town may, at any time during the term of this contract, request supplemental services from the Sheriff for a specific period within any fiscal year. Said Agreement for Supplemental Services shall be an addendum to this agreement and shall provide for the type, cost, level and time of such services.

4. Regional assets shall provide services to Town on the same basis as these regional asset services are provided to other law enforcement agencies as provided in mutual aid protocol.

C. Supplemental Reserve Services
These services are provided by reserve sheriff' s deputies. Their primary responsibility is the transportation of arrestees from the arrest location to the appropriate jail facility, and additional services as requested by Town and approved by the Sheriff' s Office.

D. Plan for Service

1. Prior to March 1" of each contract year, Town shall provide to the Sheriff a written statement of the level of law enforcement service to be provided during the coming contract year. IfTown fails to request a specific level of service of the coming fiscal year not less than thirty ( 30) days prior to the start of the fiscal year, County may provide the same level of service as was provided during the previous fiscal year, but for a period of time not to exceed thirty (30) days.

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2. Prior to March 15th of each contract year, Town and Sheriff shall develop a plan which specifies the level and amount of services to be provided in the ensuing fiscal year.

E. Assignment and Transfer Policy
Sheriffs deputies assigned to provide Law Enforcement Services and Supplemental Services as herein described shall be assigned to Town for a period of not less than three years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

Special Assignment personnel ( e. g. SRO) shall be assigned to Town for a period of not less than five years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

F. Designation of Chief of Police
If Town shall so desire, and County and the Sheriff shall so agree, nothing in the agreement prevents or limits Town from designating the Sheriff or his designee as its Chief of Police in order to satisfy the provisions of Part I, Division 3, Title 4 ofthe California Government Code ( sections 36501, et seq.). However, this shall not affect the authority ofthe Sheriff to control and direct employees of this Office in carrying out duties and obligations pursuant to this contract and shall not increase any liability to the County arising from this agreement.

G. Disaster Contingency Plan
In the event of a major disaster that necessitates the activation of an Emergency Operations Center in Town, a Sheriffs representative shall immediately be dispatched and report to the Director of Emergency Services (City Manager).

2. Initial response by a Deputy Sheriffmay be the nearest patrol unit or able bodied officer available.

3. A pre -designated Sheriffs Emergency Operations Center liaison officer shall be notified as soon as possible to respond to the Emergency Operations Center and coordinate law enforcement responsibilities.

4. The pre -designated Emergency Operations Center liaison officers maintained on the active call list shall be available to the Director of Emergency Services.

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5. Responsibility for personnel instruction and any specialized training in the Emergency Operations Center shall be provided by Town.

6. In the event a major disaster occurs, the Sheriff' s Office shall provide support as required to comply with the Town' s emergency operations cost recovery efforts.

H. Booking and Processing Services
County shall provide booking and processing services to those arrested persons within the Corporate limits ofTown, and who are brought to the County jail for booking or detention.

I. Communication Services
The County shall, through its Communication Department, provide for emergency communication services in support ofthe Sheriff' s Office and Town' s operations. Services will include 24 hour per day 9- 1- 1 telephone answering and radio dispatching of Sheriffs personnel. Services will be provided in accordance with the existing departmental operational procedures.

II. COMPENSATION
A. Compensation for Law Enforcement Services Provided by Sheriff

1. The Town shall compensate the County utilizing the Fiscal Year 2014/ 2015 base rate established for general law enforcement and county communications ( hereinafter " law enforcement"). The parties agree that the annual increase to law enforcement service costs shall be limited to the base rate times the percentage increase in total compensation ( exclusive of PERS) provided to all patrol deputies of the Sheriff' s Office as set forth in a calculation formula agreed and attached hereto as " Exhibit B" and incorporated herein by reference, or the annual average for the 12 month period of December to December of the US Department of Labor, Bureau of Labor Statistics, Urban Wage Earners and Clerical Workers Consumer Price Index (CPI/W) for the San Francisco -Oakland -San Jose region hereinafter " CPI/ W") plus 2%, whichever is less. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the life of the agreement. In addition, the Town agrees to

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compensate the County for any PERS cost increases charged to the County. These contractual costs may be adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

2. If, during the course of a fiscal year, it appears that the Sheriff will exceed the planned level of service, Town or Sheriff shall as soon as possible notify the other party and propose amendments or modifications to the plan of services for the balance of the fiscal year. Town or Sheriff shall review any such proposed modifications but is not obligated to approve them. If Town does not approve them, the Sheriff is not obligated to provide such services over and above the level of services provided in the plan. Town is not obligated to pay for services in an amount greater than the total that has been approved in the plan. The County agrees that it will not unilaterally reduce the level of law enforcement services without prior consultation with the Town.

3. In those years during which a contract is to be negotiated between the County of Santa Clara and the Deputy Sheriffs Association, and has not been settled for the purpose of computing increases in this agreement, the county shall utilize the average CPI/ W plus 2% for computation of said increases plus any additional PERS contribution increases. County will subsequently notify Town of any increases in rates resulting from the new contract terms, within thirty (30) days of the date of such contract resolution. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPVW plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the ten year agreement.

4. County shall specify to Town, not less than ninety ( 90) days prior to the start of Town's fiscal year, the new projected budget annual contract amount.
a. Town shall compensate County at the primary rate, for the Activity" and " Patrol" time expended in the Town. Additionally, County shall charge Town for meal periods, "beat preparation" time and " securing from beat" time at the rate often percent ( 10%) of the above referenced hours.
b. " Activity" and " Patrol" times are identified through the County Patrol Activity Network Analysis ( COPANA) and Patrol Activity

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Report (PAR). A listing of items and their designations as Activity" or "Patrol" are to be set forth in the attachment to the yearly plan for service. The COPANA and PAR software
applications may be updated or exchanged for newer software applications during the life of the agreement.

B. Supplemental/ Reserve Service
Compensation for all services within Sections A., B. and C. to be rendered pursuant to this agreement shall be based upon one of the following five 5) rates per hour of service:
a. Primary Rate. This rate is calculated to reflect the average full cost of a single Deputy with patrol vehicle.
b. Supplemental Day Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is not payable to the deputy who operates the vehicle.

C. Supplemental Night Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is payable to the deputy who operates the vehicle.
d. Supplemental Reserve Rate. This rate is calculated according to the cost oftwo Reserve Deputy Sheriffs with patrol vehicle. e. Investigative Service Rate. This rate is calculated to reflect the average full cost per hour of an investigator' s time.

2. Town shall compensate County monthly for each hour of Supplemental Service at the rates described above and specified in Exhibit A.

C. Base Rent and Operating Costs of Westside Substation

1. Town and County shall share the costs of renting and operating the West Valley Division Substation as follows:
a. The Town' s share of the base rent and operating cost will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2. 5% each year commencing November 8, 2015 and Town shall be
responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate

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taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2014/2015 Base Year. Yearly increases in controllable operating costs ( other than insurance, taxes and utilities) shall be capped at 5%. These operating costs maybe adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

The Town's share of the operating cost and base rent will be a prorated amount based upon the actual billable hours as indicated in the COPANA reports. For budgeting purposes estimates are provided in the plan of execution of law enforcement services contract provided each year.
b. Town shall pay to County monthly that portion of the substation operating costs attributable to Town. Any change to the location of the substation, or the cost of the facility over and above the contract language as set forth in II.C. I. a., shall be mutually agreed to by the parties to this agreement.

C. For the purposes of this provision of the Agreement ( 1) " Operating Costs" are defined as the cost ofrent, janitorial services, minor repairs, and utilities and all other costs the County is required to pay under the lease agreement for the substation.
d. Pro rata share to Town for substation costs will not be changed during the term of this agreement due to the loss of any contracting city unless mutually agreed to by the remaining parties to the agreement.

D. Compensation for Criminal Justice Administrative Services The criminal justice administrative fee is based upon an approved County of Santa Clara Ordinance No. NS - 300.470.

E. Method of payment for all Services
Compensation for all services shall be paid by Town to County in the following manner:

1. The Town shall pay to County an amount equal to one -twelfth ofthe annual projected budget amount as calculated in Exhibit B. First payment is due on the tenth day following the last day of each month of the contract year.

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2. Adjustment to the law enforcement annual projected budget -amount shall be performed every year of the contract as follows:
a. The difference between the actual cost of police services for the previous year, as shown by the COPANA report and the amount actually paid by Town to County for those services shall be added to, or subtracted from, the amount paid for the prior year. b. Other police services not included in COPANA Reports shall be reconciled every year for those specific services.

3. Payments, or any portion thereof, not made by Town to County within thirty (30) days ofthe due date shall accrue interest at the rate of ten percent( 10%) per annum until paid. Interest so accrued shall be payable to county on the last day ofthe month in which it accrued.

4. By September 30 following the end of each ofthe contract reconciliation years, County shall provide to Town the COPANA report for the entire contract years. If the amount actually paid by Town to County exceeds the cost of law enforcement services and operating costs of the West Valley Station as set forth in the COPANA report, County shall pay to Town the amount of such excess by October 1 following the end ofthe contract year.

Within twenty-one ( 2 1) days ofreceipt of such final COPANA report, Town shall pay to County the full amount, if any, by which the costs of police services, as set forth in all COPANA reports for the contract year, exceeds the amount actually paid by Town for such services. For purposes of calculating the final amount due to County from Town, Town' s credit for the amount actually paid by Town shall not include any interest paid by Town due to late monthly payments.

III. REPORTS
A. Monthly Reports
County shall provide to Town on a monthly basis report( s) on the incidence of crime within Town. Said report( s) shall differentiate between " law enforcement services" and supplemental services," and shall be in a format as agreed upon between County and Town.

1. County shall provide such month end reports to Town within thirty (30) days ofthe last day of that month.

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2. By September 30 following the end of the contract year, County shall provide to Town the COPANA report for the entire contract year.

3. Special additional reports requested by Town may be provided at cost.

IV. HOLD HARMLESS CLAUSE
A. The County shall indemnify, defend, and hold harmless the Town, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance ofthe duties and obligations ofthe County and its employees set forth in this agreement.

B. The Town shall indemnify, defend, and hold harmless the County, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance of the duties and obligations ofthe Town and its employees set forth in this agreement.

C. This mutual indemnification agreement is adopted pursuant to Government code section 895. 4 and in lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government code section 895. 6.

V. INSURANCE AND LIABILITY
County and Town shall each maintain its own liability insurance coverage, through self-insurance or otherwise, against any claim of civil liability arising out of the performance of this agreement.

VI. TERM OF AGREEMENT
This agreement shall become effective on 7/ 1/ 14, and may be terminated without cause by County or Town upon the giving of one -hundred and eighty ( 180) days written notice of such termination to the other party. In the absence of such notice oftermination, this agreement shall be effective for a term of one hundred and twenty ( 120) months until 7/ 1/ 24, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the ten- year term, the Town shall nonetheless pay the full amount ofits pro - rata share remaining on County tenant improvements, moving costs and remaining lease commitments for the West Valley Division substation.

At the expiration of this ten ( 10) year contract, this contract can be renewed for an additional five (5) year period upon written notice ofrenewal by Town and the County to the other parties at least one hundred eighty ( 180) days prior to the expiration of this contract.

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The 2004 Law Enforcement Contract between the parties and any extension thereof is terminated upon the effective date of this Agreement.

This agreement may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one document.

COUNTY OF SANTA CLARA
Date: JUN 2 4 2014
Signed and certified that a copy ofthis
Document has been delivered by electronic
Or other means to the President, Board of
Supervisors.

By:.

VVnsserman; President " "..........

Board of Supervisors
Atte : Dated: JUN 2 4 2014
RegadaClerk
Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:

Ch 1 Stevens, Deputy County Counsel ( Date)

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Date: June 19, 2014
AS TO FORM AND LEGALITY:

Steven Mattas, City J
Dated: June 19, 2014

TOWN OF LOS ALTOS HILLS
r
By:

Carl Cahill, City Manager

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EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

LOS ALTOS

RATES CUPERTINO HILLS SARATOGA

GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours - Patrol
Total Hours
Proj Costs FY 2014- 2015 @ $ 164. 90
TRAFFIC ENFORCEMENT - DAYS:

Proposed Hours
Proj Costs FY 2014- 2015 @ $ 162. 43
Cupertino @ $ 162. 45
TRAFFIC ENFORCEMENT - NIGHTS:

Proposed Hours
UNINCORP.
38, 248. 0 5, 421. 0 20, 060. 0 14, 696. 0
6, 307, 095 $ 893, 923 $ 3, 307, 894 $ 2, 423, 370
7, 200. 0 43. 0 4, 195. 4 0. 0
6, 984 $ 681, 451 $ 0
1, 169, 640

0. 0 0. 0 0. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 166. 04 $ 0 $ 0 $ 0
Cupertino @ $ 166. 06 $ 0
INVESTIGATIVE HOURS:

Proposed Hours 7, 200. 0 600. 0 2, 400. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 159. 02 $ 1, 144, 944 $ 95, 412 $ 381, 648 $ 0

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EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

RATES CUPERTINO
RESERVES ACTIVITY HOURS:

Proposed Hours 1, 650. 0
Proj Costs FY 2014- 2015 @ $ 48. 70
OPERATING COSTS OF WEST VALLEY SUBSTATION:

Proj Hours FY 2014- 2015
89, 863
Percentage
Proj Costs July 2014 - Oct 2014
Proj Costs Nov 2014 - Jun 2015
Total Proj Costs of Substation
SUBTOTAL COSTS:

Proj Costs FY 2014- 2015

PROJECTED SPECIAL SERVICES
LOS ALTOS UNINCORP.

HILLS SARATOGA CITIES

22. 0 340. 0 0. 0
80, 355 $ 1, 071 $ 16, 558 $ 0
45, 448 5, 464 24, 255 14, 696

50. 5748% 6. 0804%
@ $ 418, 614 yr $ 70, 571 $ 8, 484
@ $ 418, 614 yr $ 141, 142 $ 16, 969
418, 614 $ 211, 713 $ 25, 453 $ 112, 989 $ 68, 459

26. 9911% 16. 3538%
37, 663 $ 22, 820
75, 326 $ 45, 639
8, 913, 747 $ 1, 022, 843 $ 4, 500, 540 $ 2, 491, 829
Projected Hours FY 2014- 2015 1, 815. 5 0 0 0
Cupertino Traffic Sergeant 189, 351 0 0 0
Saratoga School Resource Officer 0 0 100, 000 0

SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014- 2015 @ $ 136. 23 395, 721 0 0 0
1 SRO @ 85% and 1 SRO @ 75%)

TOTAL SHERIFF LAW ENFORCEMENT COSTS
Projected Costs FY 2014- 2015 $ 9, 498, 819 $ 1, 022, 843 $ 4, 600, 540 $ 2, 491, 829 CAPPED COSTS 2014- 2015
Proj Costs Capped @ 4. 6% ( CPI+ 2%) Increase $ 9, 840, 602 $ 1, 060, 170 $ 4, 753, 605 $ 0 AMOUNTS BELOW CAP OF 4. 6% ($ 341, 783) ($ 37, 327) ($ 153, 065) $ 0

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Law Enforcement Contract
Exhibit B
Compensation for Services
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation ( salary and benefits) at top step for a 40 -hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive of PERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2014/ 2015:

Base Year 2014/ 2015 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2015/ 2016 through 2024/ 2025:

Preceding Base Year Costs
X
Lesser of Percentage change in total compensation or Consumer Price Index- Urban Wage Earners and Clerical Workers ( CPI/ W) plus 2% ( For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year.)
Plus
Percentage Change ( Increase/ Decrease) in Actual County PERS Costs

Page 22 of 110 ends

Board of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams
First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills.

FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE COUNTY OF SANTA CLARA AND

THE TOWN OF LOS ALTOS HILLS
This is the First Amendment to the Agreement between the County of Santa Clara (County) and the Town of Los Altos Hills (Town) entered into on June 24, 2014, for law enforcement services to the Town.

On June 24, 2014, the Board of Supervisors approved this Agreement.

This Agreement is amended as follows effective May 21, 2024:

1. Key Provision Change: Compensation
Key Provision, AGREEMENT TERM II. A. 1. the first sentence, related to Compensation for Law Enforcement Services Provided by the Sheriff, on page 4 of the Agreement is amended to read: “The Town shall compensate the County utilizing the Fiscal Year 2024/2025 base rate established for general law enforcement and county communications (hereinafter “law enforcement”). The remainder of the language in Section II. A. 1. shall remain in effect.

2. Key Provision Change: Base Rent and Operating Costs of Westside Substation Key Provision, AGREEMENT TERM II. C. 1. a. on pages 6-7, related to Base Rate and Operating Costs of Westside Substation is amended to read: “The Town’s share of the base rent and operating cost of Westside Substation will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2.5% each year commencing November 8, 2024, and Town shall be responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2024/2025 Base Year. Yearly increases in controllable operating costs other than insurance, taxes, and utilities) shall be capped at 5%. These operating costs may be adjusted only one (1) time per year to be effective at the start of each fiscal year on July

1.” The remainder of the language in Section II. C.1. a. shall remain in effect.

3. Key Provision Change: Term of Agreement
Key Provision, AGREEMENT TERM VI.. related to Term of Agreement, on page 9 of the Agreement is amended to read: “This agreement shall become effective on July 1, 2024, and may be terminated without cause by County or Town upon the giving of one-hundred and eighty (180) days written notice of such termination to the other party. In the absence of such notice of termination, this agreement shall be effective for a term of twenty -four (24) months through June 30, 2026, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the term, the Town shall nonetheless pay the full amount of its pro-rata share remaining on the County tenant improvements, moving costs, and remaining lease commitments for the West Valley substation.” The following language is hereby deleted: “At the expiration of this ten (10) year contract, this contract can be renewed for an additional five 5) year period upon written notice of renewal by the Town and the County to the other parties at least one hundred eighty (180) days prior to the expiration of this contract.”

4. Replace Exhibit A:

Remove Exhibit A: Proposed Costs Fiscal Year 2014-2015 in its entirety and replace with Exhibit A 2024-2025 Proposed Costs, attached hereto this First Amendment and incorporated herein by this reference.

DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2 ITEM 3A Attachment 3

Page 23 of 110 ends

DocuSign Envelope lD: 996C052D- A91' l 4B'22-I'r'iF 1 -7 0AB22B7 AgF 2

5. Replace Exhibit B
Remove Exhibit B: Gompensation for Services in its entirety and replace with Exhibit B:

Law Enforcement Gontract Compensation for Services, attached hereto this First Amendment and incorporated herein by this reference.

All other terms and conditions of the Agreement remain in full force and effect. ln the event of a conflict between the original Agreement and this First Amendment, this First Amendment controls.

The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter.

IN WITNESS WHEREOF, COUNTY and TOWN OF LOS ALTOS HILLS hereby agree to the terms of this First Amendment to the Contract.

COLINTY OF SANTA CLARA HILLS
6"14^ €u\.r^tx"il
Susan Ellenberg
President, Board of Supervisors
Date: ttlAY 2 l'2024
Peter Pimejad
City Manager,
Date: < Zo L

APPROVED AS TO FORM AND LEGALITY
Steven Mattas
City Attorney, Town of Los Altos Hills
Date: t"lzl l<.'l
t) of Los Altos Hills
Signed and certified that a copy of this document
has been delivered by electronic or other means to
the President, Board of Supervisors.

A T:

Curtis Boone
Acting Clerk of the Board
Date: MAY21202l.
v

APPROVED AS TO FORM AND LEGALITY
by:

Stephanie M.

Deputy County Counsel
s/L5/ 2024
DATEI
Board of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams
First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills.

Page2 of2

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Cupertino
Los Altos
Hills Saratoga
Unincorporated
Areas Total
General Law Enforcement Services Primary Rate)
Proposed Hours 41,881 5,421 20,060 14,696 82,058
Supplemental Services Traffic Enforcement Day
Proposed Hours Enforcement Vehicle Deputy Sheriff 1,803 1,803 Proposed Hours Motorcycle Deputy Sheriff 5,447 1,860 4,195 11,502 Total Proposed Hours 7,250 1,860 4,195 13,305
Investigative Services
Proposed Hours 5,100 750 2,400 8,250
Supplemental Reserve Services
Proposed Hours 200 22 68 290
Total Proposed Hours 54,431 8,053 26,723 14,696 103,903 Traffic Sergeant
Number of Traffic Sergeant 1
School Resources Officer
Number of SRO 2 1
Proposed Hours
Fiscal Year 2024 2025
Exhibit A: 2024-2025 Proposed Costs
Exhibit A: Page 1 of 5
DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2

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Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
General Law Enforcement Services
Proposed Costs 12,788, 363 $ 1,655, 302 $ 6,125, 321 $ 4,487, 424 Supplemental Services Traffic Enforcement Day
Proposed Costs 2,193, 343 $ 562, 555 $ 1,269, 219 $ 0
Investigative Services
Proposed Costs 1,325, 235 $ 194, 888 $ 623, 640 $ 0
Supplemental Reserve Services
Proposed Costs 15,400 $ 1,694 $ 5,236 $ 0
Traffic Sergeant
Proposed Costs 570, 774 $ 0 $ 0 $ 0
School Resources Officer
Proposed Costs 725, 330 $ 0 $ 317, 332 $ 0
Cupertino 1 SRO @ 85% and 1 SRO @ 75%; Saratoga 1 SRO @ 70%) Operating Costs Of West Valley Substation
Proposed Costs $ 279, 769 $ 41,389 $ 137, 355 $ 75,536
Overtime 0 $ 200, 000 $ 0 $ 0
Total Proposed Contract Costs 17,898,214 $ 2,655, 828 $ 8,478, 103 $ 4,562, 960 Total Capped Costs 17,916, 051 $ 2,661, 025 $ 8,479, 808 $ 4,553, 260 Amount in Excess of of/ Below Budget Cap)($ 17,837) ($ 5,197) ($ 1,705)$ 9,700

PROPOSED CONTRACT COSTS
Fiscal Year 2024 2025
Increase in costs capped at the lesser of CPI+ 2% or the average compensation increase and PERS increase Exhibit A: Page 2 of 5
DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2

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Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
Budgeted Costs FY 2023 2024 $ 11,756,416 $ 1,521,729 $ 5,631,043 $ 4,125,314 Proposed Costs FY 2024 2025 $ 12,788,363 $ 1,655,302 $ 6,125,321 $ 4,487,424 Change 1,031,947 $ 133,573 $ 494,278 $ 362,110
Change 8.78% 8.78% 8.78% 8.78%
Budgeted Costs FY 2023 2024 $ 2,509,784 $ 516,755 $ 1,165,888 $ 0 Proposed Costs FY 2024 2025 $ 2,193,343 $ 562,555 $ 1,269,219 $ 0 Change 316,441)$ 45,800 $ 103,331 $ 0
Change 12.61% 8.86% 8.86%
Budgeted Costs FY 2023 2024 $ 1,815,480 $ 189,113 $ 605,160 $ 0 Proposed Costs FY 2024 2025 $ 1,325,235 $ 194,888 $ 623,640 $ 0 Change 490,245)$ 5,775 $ 18,480 $ 0
Change 27.00% 3.05% 3.05%
Budgeted Costs FY 2023 2024 $ 24,090 $ 1,606 $ 4,964 $ 0 Proposed Costs FY 2024 2025 $ 15,400 $ 1,694 $ 5,236 $ 0 Change 8,690)$ 88 $ 272 $ 0
Change 36.07% 5.48% 5.48%
Budgeted Costs FY 2023 2024 $ 539,190 $ 0 $ 0 $ 0
Proposed Costs FY 2024 2025 $ 570,774 $ 0 $ 0 $ 0
Change 31,584 $ 0 $ 0 $ 0
Change 5.86% 0.00% 0.00%
Budgeted Costs FY 2023 2024 $ 637,308 $ 0 $ 278,822 $ 0 Proposed Costs FY 2024 2025 $ 725,330 $ 0 $ 317,332 $ 0 Change 88,022 $ 0 $ 38,510 $ 0
Change 13.81% 0.00% 13.81%

COSTS COMPARISON BETWEEN
Fiscal Years 2023 2024 and 2024 2025
Supplemental Services Traffic Enforcement Day
General Law Enforcement Services
Investigative Services
Supplemental Reserve Services
School Resources Officer
Traffic Sergeant
Exhibit A: Page 3 of 5
DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2

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Cupertino Los Altos Hills Saratoga
Unincorporated
Areas
Budgeted Costs FY 2023 2024 $ 284,858 $ 38,064 $ 126,322 $ 69,468 Proposed Costs FY 2024 2025 $ 279,769 $ 41,389 $ 137,355 $ 75,536 Change 5,089)$ 3,325 $ 11,033 $ 6,068
Change 1.79% 8.74% 8.73% 8.73%
Budgeted Costs FY 2023 2024 $ 0 $ 200,000 $ 0 $ 0
Proposed Costs FY 2024 2025 $ 0 $ 200,000 $ 0 $ 0
Change 0 $ 0 $ 0 $ 0
Change 0%
Total Budgeted Costs FY 2023 2024 $ 17,567,126 $ 2,467,267 $ 7,812,199 $ 4,194,782 Total Proposed Costs FY 2024 2025 $ 17,898,214 $ 2,655,828 $ 8,478,103 $ 4,562,960 Change 331,088 $ 188,561 $ 665,904 $ 368,178
Change 1.88% 7.64% 8.52% 8.78%
Overtime
Operating Costs Of West Valley Substation
Exhibit A: Page 4 of 5
DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2

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Exhibit B:

Law Enforcement Contract
Calculation of Annual Compensation
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

1. Total compensation refersto the amount Santa Clara County SheriffDepartment provides fortotal compensation ( salary and benefits) at top step for a 40-hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive ofPERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2024/ 2025:

Base Year 2024/2025 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2025/ 2026:

Preceding Base Year Costs
X
Lesser ofPercentage change in total compensation or Consumer Price Index- Urban Wage Earners and Clerical Workers ( CPVW) plus 2% (For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase foreach year ofthe contract, not to exceed CPVW plus 2% foreach individual year.)
Plus
Percentage Change ( Increase/ Decrease) in Actual County PERS Costs Exhibit B: Page 1 of 1
DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2

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Page | 0
County of Santa Clara
OFFICE OF THE SHERIFF | 55 WEST YOUNGER AVENUE, SAN JOSE, CA 95110 Law Enforcement Contract – Town of Los Altos Hills
FISCAL YEAR 2025-2026 PROPOSED COSTS
ITEM 3A Attachment 4

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Table of Contents
The Sheriff’s Office .......................................................................................................................................................... 3 Organizational Chart ...................................................................................................................................................... 7 Law Enforcement Contract – Background .............................................................................................................. 8 Benefits to Cities of Contracting for Services ........................................................................................................ 10 Local Public Safety Budget and Statistics .............................................................................................................. 12 Contract Costing Model ............................................................................................................................................... 14 Cost Calculation Methodology .................................................................................................................................. 15 Fiscal Year 2025-2026 Proposed Hours ................................................................................................................... 16 Fiscal Year 2025-2026 Summary of Proposed Costs ............................................................................................ 17 Fiscal Years 2024-2025 and 2025-2026 Costs Comparison.................................................................................18 Proposed Costs and Capped Budget Comparison .............................................................................................. 20 Summary of Proposed Hourly Rates ........................................................................................................................ 21 Contract Cities’ Statistical Data ................................................................................................................................. 22 Statistical Data – Town of Los Altos Hills ............................................................................................................. 27

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The Sheriff’s Office
Currently, The Sheriff’s Office currently has 1,891.5 employees. Of those employees, 1,322 are sworn law enforcement officers and 569 are non-sworn, professional staff who provide support to the entire operation. In addition to the full-time badge staff, the Sheriff’s Office has numerous Reserve Deputies Sheriff. The Sheriff's Office is divided into 4 major bureaus: Administrative Services, Enforcement, Custody, and Support Services.

I. Administrative Services
The Administrative Services bureau is comprised of the following divisions:

Budget Management and Accounting (Fiscal) Division – Performs a number of critical back-end services for the citizens of the County of Santa Clara in addition to providing support services directly to the Santa Clara County Sheriff’s Office. As part of the Administrative Services Bureau, Fiscal is responsible for Budget Management, Cost Accounting and overall Fiscal Services.

Personnel, Backgrounds and Reserves Division – Responsible for the overall management of department personnel practices including recruitment/selection activities and employment background investigations, on-boarding procedures for badge and civilian staffs, employee relation activities including managing employee performance evaluation, and administration of leaves, injury and return-to-work program.

Information Systems Division – Manages the operation of multiple systems in the Sheriff’s Office and other neighboring counties in the South Bay region. The division provides support for desktops, laptops, and other specialized equipment to about 2,000 internal users throughout the agency and support for regional Law Enforcement Telecommunications System (SLETS) and California Law Enforcement Telecommunication Systems (CLETS) to over 3,200 users from local, state, and federal law enforcement agencies. In addition, the division also provides support for networking, databases, infrastructure, applications, software development, and security systems that are unique to law enforcement and custody agencies.

Legislative, Contracts and Analysis Division – Responsible for the creation and management of contracts, grants and legislative files for Board and Committee meetings.

Sheriff’s Identification Unit – Responsible for providing accurate, timely and complete fingerprint comparison and identification services to law enforcement agencies across Santa Clara County.

II. Enforcement
The Enforcement bureau is comprised of the following divisions:

Headquarters Patrol
Headquarters Patrol provides 24-hour uniformed law enforcement patrol services for most county buildings and all Central, East, and South unincorporated areas of Santa Clara County. The unincorporated areas of the Mount Hamilton Range, including Mount Hamilton, San Antonio Valley, Isabel Valley, San Felipe Valley, and Hall’s Valley, are patrolled from this station. The unincorporated south county communities of San Martin, Rucker, and Uvas Canyon as well as the unincorporated areas surrounding Morgan Hill and Gilroy are patrolled by units from the South County Station.

The Sheriff’s Office is also responsible for the Parks Patrol Unit that provides law enforcement services for the 27 parks and lakes managed by the Santa Clara County Parks Department. Also, the Rural Crimes Unit was formed in 1992 and specializes in crimes associated with rural farming businesses.

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West Valley Patrol
The West Valley (WV) Patrol Division of the Sheriff’s Office proudly serves the Cities of Saratoga, Cupertino, Town of Los Altos Hills, as well as the Western Unincorporated areas of the county from Summit Road to Moffett Field. The WV Patrol Division is committed to providing progressive law enforcement services and maintaining healthy community partnerships. Deputies are routinely involved in community events across all cities. There are 83 sworn positions and 7 professional support staff assigned to the West Valley Patrol Division. Deputies provide a full range of law enforcement responsibilities to include Patrol, Traffic Enforcement, Investigative Services, School Resource Officers, Neighborhood Resource Officers, K-9 Services, and Special Enforcement assignments.

The Division employs modern strategies such as community-oriented policing, predictive policing, as well as innovative and progressive initiatives geared toward enhancing the quality-of-life measures. A full-time analyst works directly with patrol deputies and detectives to identify crime trends. Deputies perform daily enforcement duties with the goal of making neighborhoods safe by bringing criminals to justice. The Division is managed by Captain Neil Valenzuela, who works closely with each city and the various communities.

Transit Patrol
The Sheriff Transit Patrol Division provides contracted supplemental general law enforcement services for the Valley Transportation Authority (VTA) with the primary goal of safety for VTA patrons, employees, and the security of VTA vehicles and properties. VTA’s mass transit system of bus and light rail operations includes a 346 square mile service area that extends through 15 municipalities and unincorporated Santa Clara County. Law Enforcement responsibilities in the Sheriff Transit Patrol Division include 24-hour uniformed patrol, explosives detection K-9s, motorcycle patrol, bicycle patrol, detectives, and a special team focused on transit-related crime suppression.

The Sheriff’s Office Transit Patrol Division also provides supplemental law enforcement services for Valley Transportation Authority property and assets located at the Milpitas BART Station.

Investigative Services
The Investigative Services Division operates out of three primary locations: Headquarters, West Valley Station, and South County Station. To accomplish the mission of the Investigative Services Division, investigators are trained for general investigation and receive additional training for specific areas of expertise. In order to ensure that each crime is properly investigated by a detective with skill and experience, the units are each dedicated to a particular type of crime.

Court Security
The Court Security Division provides security to the eight State of California Superior Courts located within Santa Clara County on a contract basis. The number of sworn and professional staff assigned to the Court Security Contract ranges from 125 to 212.

There are many specialized assignments within the Court Security Division to include Judicial/Dignitary Protection, Felony and Misdemeanor Court Trial Bailiffs, Risk Assessment Unit, CIT trained Dual Diagnosis Court Bailiffs, Juvenile Dependency Bailiffs, Juvenile Court Bailiffs Holding Cell Operations and Court Movement Deputies.

More than 1,250,000 people pass through our security screening stations each year. Deputies and Sheriff’s Technicians operate security screening stations at the entrance of each court facility. Their primary job is to ensure no illegal or dangerous items enter a court facility.

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III. Custody
The Santa Clara County Sheriff’s Office Custody Division is the fifth largest jail system in California and among the 20 largest systems in the United States. Our jail facilities are among the 100 largest custody systems nationwide, with an inmate population of more than 1,000. The average daily population for the Santa Clara County Correctional facilities was approximately 2,994 inmates a day at the end of April 2024. Approximately 32,000 arrestees are booked annually, with an average length of stay of about 295 days.

The Custody Bureau consists of several divisions: Main Jail Facility, Elmwood Correctional Facility, Custody Administrative Services, Jail Reforms, Support Services, and Compliance.

IV. Support Services
Support Services are comprised of the following services:

Training & Professional Development Division
The Training and Professional Development Division supports the professional growth and development of Sheriff’s Office personnel. The division provides innovative and relevant law enforcement training utilizing contemporary instructional concepts that support a learner-centered focus on learning for our personnel’s entry-level and continuing education. The division offers stateof-the-art training for the Law Enforcement and Custody Bureaus through a multifaceted but distinct group of training programs, including:
• Santa Clara County Justice Training Center
• In-Service Training
• Entry Training Programs
• Body-Worn Camera (BWC) Program
• Regional Firearms Training Facility
• Regional Driver Training Center
• Advanced Officer Training
The Training and Professional Development Division is responsible for all training related to sworn staff, including entry-level academy training for Enforcement and Custody deputies, field training and on-the-job training, continuing education and perishable skills training, firearms and de-escalation training, and advanced officer training programs.

Sworn and professional staff comprise the Training and Professional Development Division to provide instruction; manage, facilitate, track, and schedule training; develop and certify contemporary training curriculum; facilitate and supervise training programs and academies; and collect and report training compliance, both internally and to governing bodies, including the California Commission on Peace Officer Standards and Training (POST) and the California Board of State and Community Corrections (STC). Additional staff, including extra-help instructors and personnel from other divisions through collateral assignments, provide quality instruction as subject matter experts for the academy and inservice training programs.

Special Operations
The Special Operations Division encompasses the Special Teams, Mutual Aid Coordinator, Air Support Unit, Intelligence Unit, Covert Investigations Unit (CIU), Fugitive Apprehension & Surveillance Team (FAST), Civil Enforcement Unit, and Civil Support Unit.

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Valley Medical Center Security
Valley Medical Center Security division provides oversight of all security and law enforcement services for Santa Clara County Health System (SCC Health System), 24-hours a day, 7-days per week. SCC Health System comprises Valley Medical Center Hospital and Clinics, O'Connor Hospital, St. Louise Regional Hospital, DePaul Health Center, and numerous Valley Health Centers. SCC System employs approximately 10,000 employees, two-thirds of which are assigned to the Valley Medical Campus.

Stanford University
Stanford University division provides oversight and operational authority to Stanford Department of Public Safety through direct supervision of the assigned Captain. The Sheriff’s Captain acts at the direction of the Sheriff in policy matters. The Sheriff’s Captain will coordinate cases involving death and serious felonies to ensure coordination and control with the Sheriff’s Office. The assigned Captain further reviews policy and procedures to safeguard adherence to the standards set by the Sheriff.

Records
The Records Division is the repository and the Custodian of Record for all records of the Sheriff's Office. The division is responsible for reviewing all crime reports for mandated statistical Uniform Crime Reporting (UCR) to the State Department of Justice.

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Organizational Chart

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Law Enforcement Contract – Background
I. SERVICES
City of Cupertino, City of Saratoga, and Town of Los Altos Hills entered into an agreement with the County of Santa Clara, Sheriff’s Office for the following law enforcement services:

A. Law Enforcement Services - include patrol of established beats, responses to emergency calls, investigative services and other law enforcement services.

B. Supplemental Services – as requested by the City which may include traffic law enforcement beyond the basic services, crime prevention patrols, and other law enforcement services that are acceptable of being scheduled and within the capability of the Sheriff to provide.

C. Supplemental Reserve Services – services provided by reserve sheriff deputies such as transportation of arrestees from the arrest location to the appropriate jail facility and additional services as requested by City and approved by the Sheriff’s Office.

D. Booking and Processing Services – include booking and processing services to those arrested persons within the corporate limits of City and who are brought to County jail for booking or detention.

E. Communication Services – emergency communication services in support of the Sheriff’s Office and City’s operations. Services include 24 hour per day 9-1-1 telephone answering and radio dispatching of Sheriff’s personnel.

II. COMPENSATION
Law Enforcement Services
FY 2024-2025 base rate. Annual increase limited to the lesser of (a) percentage increase in total compensation and annual PERS cost increase or (b) annual CPI/W plus 2% and annual PERS cost increase.

Supplemental/Reserve Services
a. Primary Rate – average full cost of a single Deputy with patrol vehicle b. Supplemental Day Rate – cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is not payable
c. Supplemental Night Rate – cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is payable
d. Supplemental Reserve Rate – cost of two Reserve Deputy Sheriff with patrol vehicle e. Investigative Service Rate – average full cost per hour of an investigator’s time.

Base Rent and Operating Costs of Westside Substation
The cities’ share of the base rent and operating cost will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2.5% each year. The cities shall be responsible for the base rent increase and any increase in operating expenses and real estate taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2023-2024 base year. Yearly controllable operating costs shall be capped at 5%. The cities’ share of the operating cost and base rent will be a prorated amount based upon the actual billable hours as indicated in the COPANA reports.

III. TERM OF AGREEMENT – July 1, 2024 to July 1, 2026.

The agreement may be terminated without cause upon giving 180 days written notice of such termination to the other party.

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IV. ANNUAL CONTRACT USAGE HISTORY
Los Altos Hills FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 Services General Law Enforcement Hours 5,421 5,421 5,421 5,421 5,421 5,421 5,421 5,421
Traffic Enforcement – Days - Hours
1,860 1,860 1,860 1,860 1,860 1,860 1,860 1,860
Investigative Hours 600.0 600.0 600.0 600.0 600.0 600.0 750 750 Reserve Activity Hours 22.0 22.0 22.0 22.0 22.0 22.0 22.0 22.0 Overtime $0 $0 $0 $0 $0 $145,000 $200,000 $200,000Projected Costs $1,449,999 $1,641,852 $1,752,621 $1,856,055 $1,944,781 $2,238,484 $2,467,267 $2,655,828Actual Costs $1,448,808 $1,641,665 $1,724,905 $1,850,576 $1,978,301 $2,674,007 $2,350,028

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Benefits to Cities of Contracting for Services
Contracting for police services may help a community enhance its level and quality of service delivered, providing an array of services that can be revised as needs change and at a cost less than that for supporting an independent law-enforcement organization.

Cost Savings
Communities may contract for police services for many reasons, most of which are related to resources.

Contracting for police services most often resulted in significant cost savings. Savings may result from reducing administrative and command staff positions with consolidation, pooling of resources, and lower capital costs.

Contracting may also provide economies of scale, as larger organizations may be more efficient and provide services at lower cost than smaller ones.

Enhanced Quality and Level of Service
Since the policing system is highly fragmented and leads to a significant duplication of local services that consolidation through contracting can mitigate, a city contracting for services may find it can provide equivalent services with fewer staff than in a stand-alone entity. A city may, for example, provide capacity for rare events that far exceeds its true needs. By contracting with a larger agency with specialized capabilities as needed, a city can better focus its resources on base law-enforcement services.

Contracting for police services may provide an opportunity to enhance both the level and quality of service delivered. By contracting, a community can receive not only the benefits of the contract deputies assigned to it, but also has access to more specialized areas such as investigations, forensics, crime-analysis services of the Sheriff’s Office and much more. The breadth and experience in the Sheriff’s Office far exceed those in smaller cities’ police departments.

Cost savings
Staffing
flexibility
Efficient use
of resources
Appropriate
staffing level
Enhanced
level of
service
Enhanced
quality of
service
Breadth &
depth of
experience

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Efficient Use of Staffing Resources
Contracting can make more efficient use of staffing resources, especially in communities with local lawenforcement agencies governed by minimum staffing levels. Such levels may be defined by collective bargaining but more often are driven by policy and practice. Such levels assume departments are autonomous and cannot rely on nearby agencies for resources. This may lead to communities setting staffing levels at an unnecessarily high level. The Sheriff’s Office has resources in the other areas, which allows basic staffing level for the city to be at a lower level but backup and supervision from others can provide additional resources when needed.

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Local Public Safety Budget and Statistics
County of Santa Clara, Office of the Sheriff Average Cost Per Resident for Police Services and Percent of City Budget Allocated to Law Enforcement Services 2024-2025 Police Operating Budgets# City Land Area in Square
Miles (1)
Population/
Square
Mile
Population
(1)
Police
Budget
Budget per
Capita
Total City
Budget
Percent of
City
Budget
1 Saratoga (2) 12.8 2,313 29,607 $8,478,103 $286 $30,582,753 27.7%2 Cupertino (2) 11.3 5,069 57,285 $17,898,214 $312 $90,041,794 19.9%3 Los Altos Hills (2) 9.0 910 8,189 $2,655,828 $324 $19,342,843 13.7%4 Monte Sereno (3) 1.6 2,162 3,459 $1,235,514 $310 $4,692,719 26.3%5 Milpitas 13.5 5,727 77,321 $45,896,038 $594 $138,185,397 41.0%6 Morgan Hill 12.9 3,448 44,478 $24,971,586 $561 $62,533,138 39.9%7 Gilroy 16.5 3,530 58,250 $32,233,821 $553 $72,754,698 44.3%8 Los Altos 6.5 4,614 29,990 $25,925,267 $864 $55,413,284 46.8%9 Campbell 6.1 6,836 41,700 $24,351,109 $584 $68,719,281 35.4% 10 San Jose 178.3 5,438 969,655 $574,241,904 $592 $2,130,127,112 27% 11 Los Gatos 11.6 2,777 32,216 $22,021,478 $684 $57,225,743 38.5% 12 Sunnyvale (4) 22.1 6,876 151,967 $103,780,797 $683 $362,279,562 28.6% 13 Mountain View 12.0 6,815 81,785 $54,425,946 $665 $182,844,154 29.8% 14 Palo Alto 24.1 2,734 65,882 $55,811,660 $847 $306,893,000 18.2% 15 Santa Clara 18.3 7,162 131,062 $90,185,180 $688 $287,458,968 31.4% Incorporated Cities 357 4,994 1,782,846
Unincorporated Areas 934 101 94,746
County Total 1,291 1,451 1,877,592
1 US Census estimates on 4/3/25 at http://www.census.gov/quickfacts 2 Law enforcement services in Cupertino, Los Altos Hills, and Saratoga are provided under contract by the Santa Clara County Sheriff's Office. 3 Monte Sereno's contract for police services is for 105 hours per week only. The police budget noted above is the flat rate for 105 hours. 4 The Cit y of Sunn
yvale includes both police and fire protection costs in the department's public safet y bud
get.

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Annual Crime Rate
Number of Annual Crimes1
Crime Rate1
(per 1,000 residents)
Name FY 2025 Public
Safety
Budget*
Budget per
Capita
Population Violent Property Total Violent Property Total Monte Sereno3 $1,235,514 $310 3,459 4 33 37 1.16 9.54 10.70 Saratoga2 $8,478,103 $286 29,607 18 181 199 0.61 6.11 6.72 Los Altos Hills2 $2,655,828 $324 8,189 7 77 84 0.85 9.40 10.26 Los Altos $25,925,267 $864 29,990 27 311 338 0.90 10.37 11.27 Los Gatos $22,021,478 $684 32,216 45 544 589 1.40 16.89 18.28 Cupertino2 $17,898,214 $312 57,285 59 692 751 1.03 12.08 13.11 Morgan Hill $24,971,586 $561 44,478 111 491 602 2.50 11.04 13.53 Sunnyvale4 $103,780,797 $683 151,967 377 2,920 3,297 2.48 19.21 21.70 Santa Clara $90,185,180 $688 131,062 264 3,701 3,965 2.01 28.24 30.25 Milpitas $45,896,038 $594 77,321 246 2,593 2,839 3.18 33.54 36.72 San Jose $574,241,904 $592 969,655 4,861 19,259 24,120 5.01 19.86 24.87 Mountain View $54,425,946 $665 81,785 204 50 254 2.49 0.61 3.11 Palo Alto City $55,811,660 $847 65,882 135 1,820 1,955 2.05 27.63 29.67 Gilroy $32,233,821 $553 58,250 309 1,688 1,997 5.30 28.98 34.28 Campbell $24,351,109 $584 41,700 152 1,142 1,294 3.65 27.39 31.03 California 38,965,193 199,838 888,840 1,088,678 5.13 22.81 27.94 United States 334,914,895 6,419,060 13,637,450 20,056,510 19.17 40.72 59.89 1 Source from OpenJustice, Crimes & Clearance for 2023, https://openjustice.doj.ca/gov/exploration/crime-statistics/crimes-clearance2 Law enforcement services in Cupertino, Los Altos Hills, and Saratoga are provided under contract by the Santa Clara County Sheriff's Office. 3 Monte Sereno's contract for police services is for 105 hours per week only. The police budget noted above is the flat rate for 105 hours. 4 The City of Sunnyvale includes both police and fire protection costs in the department's public safety budget. 5 Data for US from https://ncvs.bjs.ojp.gov/multi-year-trends/crimeType

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Contract Costing Model
The Sheriff’s Office (SO), Fiscal Division annually develops a cost estimate for the contracting cities based upon the Contract Costing Model. The model has been developed in-house and takes into account a variety of cost factors, which are updated annually. It is important to note that not all cost factors in use within the costing model are developed by the SO. Some of the cost factors are dictated by other County departments to the SO, and the cost is just passed along to the contracting agencies. The following points outline the overall approach utilized to calculate the baseline estimates for the contracted cities.

1. Salaries and Benefits – based on Countywide salary table, applicable benefit rates developed by County Office of Budget and Analysis, and annual salary increases and allowances specified by labor agreements.

The salaries and benefits section of the contract is where the costs are captured for not only the direct staff that are assigned to each city, but also the regional and shared staff among the contracted cities.

2. Services and Supplies – the direct services and supplies include the projected expenditures for any supplies, materials, or services associated with the direct or shared staff.

3. Indirect Costs
For all services provided, there are direct costs associated (salaries, benefits, services, and supplies) and indirect costs such as training, countywide support, divisional overhead, and departmental overhead.

To truly capture the full cost of any service, both direct and indirect cost components must be captured.

SO captures all indirect costs associated with the provision of its law enforcement services. • Overhead is calculated on a per position and is developed by taking the costs associated with those services that primarily provide support to the entire SO. The overhead calculation consists of the Personnel and Training Division, Information Systems Division, Records and Fiscal Division. For each of these areas, the cost per employee is generated by estimating the total administrative costs related to these activities and divided it by the total number of employees that are supported by those activities. The costs are then allocated to the division providing contract services based on number of staff assigned to the contract services or annual percentage of time spent on the activities (Records) . The total costs for these divisions included the applicable division’s share of the Countywide overhead.

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Cost Calculation Methodology

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Fiscal Year 2025-2026 Proposed Hours

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Fiscal Year 2025-2026 Summary of Proposed Costs

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Fiscal Years 2024-2025 and 2025-2026 Costs Comparison

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Fiscal Years 2024-2025 and 2025-2026 Costs Comparison

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Proposed Costs and Capped Budget Comparison For FY 2024-2025 and FY 2025-2026 *Allowable Annual Increase is the lesser of percentage of change in Total Compensation or Consumer Price Index - Urban Wage Earners and Clerical Workers (CPI/W) plus 2% plus PERS. For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/W plus 2% for each individual year.

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Summary of Proposed Hourly Rates
For FY 2024-2025 and FY 2025-2026

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Contract Cities’ Statistical Data
2024
Arrests
Totals and Averages
Number of Field Enforcement Deputies
Assigned to West Valley Patrol Division 59
Total Number Average Per Deputy
Felony On View Arrests 249 4.22
Misdemeanor On View Arrests 245 4.15
Felony Warrant Arrests 60 1.02
Misdemeanor Warrant Arrests (Includes Cite & Release) 148 2.51 Total Arrests 702 11.90
0 5
10 15
20 25
30 35
40 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Felony On View Arrests Misd. On View Arrests Felony Warrant Arrests Misd. Warrant Arrests (Includes Cite and Release)

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2024
Citations
Totals and Averages
Number of Field Enforcement Deputies
Assigned to West Valley Patrol Division 59
Total Number Average Per Deputy
Speeding Citations 1,074 18.20
Moving Violation Citations 2,212 37.49
All Other Traffic Citations 3,496 59.25
Total Citations 6,782 114.95
0 50
100
150
200
250
300
350
400
450

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Speeding Moving All Other Traffic

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2024
Reports
Totals and Averages
Number of Field Enforcement Deputies
Assigned to West Valley Patrol Division 59
Total Number Average Per Deputy
Reports (Felony / Misdemeanor / Other) 2,765 46.86
Accident Reports 620 10.51
Total Reports 3,385 57.37
0 50
100
150
200
250
300

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Felony/Misd/Other Accident

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2024
Calls
Totals and Averages
Number of Field Enforcement Deputies
Assigned to West Valley Patrol Division 59
Total Number Average Per Deputy
Radio Generated Calls 25,364 429.90
Self-Initiated Calls 51,899 879.64
Total Incidents / Contacts 77,263 1,309.54
0 1000
2000
3000
4000
5000
6000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Radio Generated Self Initiated

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Priority Calls by District
2024 Totals
Priority Level C H L S W
1 36 2 4 23 3
2 5,667 278 1,192 2,893 603
3 3,689 118 462 1,293 247

CH L SW
2022 7624 465 1583 4159 774
2023 8234 476 1758 4302 938
2024 9392 398 1658 4209 853
0 1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
Total Priority Calls (1-3) Per Beat
2022-2024

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Statistical Data – Town of Los Altos Hills
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 101000001000 3
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 563004544866 51
2023 2 11 4 6 4 6 3 5 8 5 2 4 60
2024 243211132010 20
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000001000 1
2023 000000001000 1
2024 000001000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000100000000 1
2023 000000012010 4
2024 000010000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 110000010100 4
2023 011001110000 5
2024 000000020000 2
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000100000 1
2023 000001002000 3
2024 000001000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 112004115000 15
2023 210001100000 5
2024 010111010011 7
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 512014101203 20
2023 221114142531 27
2024 121101212341 19
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 010002001001 5
2023 000001102000 4
2024 011111000101 7
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 001001000000 2
2023 000000101011 4
2024 010000010100 3
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 010000000000 1
2023 100000000100 2
2024 000000000000 0
Identity Theft
Forgery
Fraud
4700 4702
Vandalism 5940 5941
Sex Crimes
2610 2615
2880 2885
2890 2895
Domestic
Violence 2430 2730
Simple &
Aggravated
Assaults
2400 2401
2402 2403
2404 2405
Burglary,
Commercial 4591 4592
Burglary,
Vehicle 4593
Auto Theft 4703
Grand Theft 4870
Burglary,
Residential 4590
Robbery 2110 2115
Town of Los Altos Hills
Selected Crimes

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Page | 28
0 3
7 19
7 1
2 1
1 20
0 2
4 4
27 5
3 5
4 1
60 3
1 2
5 20
15 1
4 1
1 51
0 0 10 20 30 40 50 60 70
Sex Crimes
Assaults
DV
ID Theft, Forgery, Fraud
Vandalism
Auto Theft
Grand Theft
Vehicle Burglary
Commercial Burglary
Residential Burglary
Robbery
Los Altos Hills Crime Totals 2022-2024
2022 2023 2024

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2023 2024 % Difference
Robbery 3 0 -100%
Residential Burglary 60 20 -67%
Commercial Burglary 1 1 0%
Vehicle Burglary 4 1 -75%
Grand Theft 5 2 -60%
Auto Theft 3 1 -67%
Vandalism 5 7 40%
Identity Theft 27 19 -30%
Domestic Violence 4 7 75%
Assaults 4 3 -25%
Sex Crimes 2 0 -100%
2023-2024 VARIANCES
Los Altos Hills Crime Index

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In 3 of the reported cases, the known time frame of the burglary occurred over the course of multiple days, so the day of week is unknown.

LOS ALTOS HILLS RESIDENTIAL BURGLARIES
68%
23%
4% 5%
Method of Entry
Glass door break
Other/unk, no signs of
forced entry
Pried window
Broke/cut lock
2 1
2 5
6 0
3 MON TUE WED THU FRI SAT SUN UNK
Day of Week
0 3
1 7
0 9
0 2 4 6 8 10
L6
L5
L4
L3
L2
L1
Beat
5% 10%
60%
25%
Time of Day
Morning
12AM - 7AM
Day
7AM - 5PM
Evening
5PM - 12AM
Multiple
days/hours -
time of day unk
15 29
18 25
21 31
22 51
60 20
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024

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Automated License
Plate Readers
Flock Safety
2022 - 2024

LOS ALTOS HILLS
2022
• 2 stolen vehicles located/recovered
• 2 stolen license plates located/recovered
• 1 missing person case, provided assisted in location
• 7 suspects arrested
• 2 investigative leads
• 3 wanted vehicles located
2023
• 3 stolen vehicles located/recovered
• 3 stolen license plates located/recovered
• 2 missing person cases, provided assisted in location • 3 suspects arrested
• 2 investigative leads
• 1 wanted vehicle located
2024
• 2 stolen vehicles located/recovered
• 2 stolen plates located/recovered
• 2 suspects arrested
• 1 investigative lead

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Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 3 5 6 6 5 12 8 2 6 7 16 0 76
2023 1 6 13 13 9 3 2 0 1 0 0 0 48
2024 2 5 8 12 4 0 0 6 6 3 5 1 52
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 2 3 4 2 0 6 2 6 6 4 21 0 56
2023 1 6 3 1 2 2 3 4 20 7 0 0 49
2024 200110110001 7
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 12 7 1 9 6 9 6 3 5 10 18 5 91
2023 8 20 19 31 18 5 10 8 3 3 2 1 128
2024 15 15 31 7 6 25 7 16 6 4 7 4 143
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 010000000200 3
2023 000100000000 1
2024 010001000010 3
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 211112240130 18
2023 002020121001 9
2024 041031000012 12
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 441610100314 25
2023 331435452420 36
2024 120130266532 31
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 001000000200 3
2023 000000000100 1
2024 010001000000 2
Other
Citations
8310 8315 8320
8325 8330 8335
Accidents,
DUI
8050 8055 8060
Accidents,
Injury
8000 8005 8030
8035
Accidents,
Property
Damage
8010 8015 8020
8025 8040 8045
DUIs 8500 8505 8510
Speeding
Citations 8305
Town of Los Altos Hills
Traffic Related Activity
Moving
Violations 8300
0 50
100
150
200
250
300
350
400
450
500
2020 2021 2022 2023 2024
Citations
Moving Violation Speeding Citations Other Citations

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Los Altos Hills Accidents 2024
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL
Injury (8000, 8005) 0 4 1 0 3 1 0 0 0 0 1 2 12
Property Damage (8010) 120011264422 25
Accident, No Details (8015) 0 0 0 0 0 0 0 0 0 0 0 0 0
Bike / Pedestrian (8020, 8025) 000000002010 3
Hit & Run - Injury (8030, 8035) 000000000000 0
Hit & Run - Property Damage (8040) 0 0 0 1 2 0 0 0 0 1 0 0 4 Hit & Run - No Details (8045) 0 0 0 0 0 0 0 0 0 0 0 0 0 DUI - Injury (8050, 8055) 000000000000 0
DUI - Property Damage (8060) 0 1 0 0 0 0 0 0 0 0 0 0 1
TOTAL ACCIDENTS 1 7 1 1 6 2 2 6 6 5 4 4 45

3.8 7
11 6
22 66
5 44
0 1
2 3
4 5
6 7
8 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

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Page | 34
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000010 1
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000010000 1
2024 001000010010 3
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 100000000000 1
2024 000000001000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000100000000 1
2023 000000001000 1
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 001001000000 2
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000001000000 1
2023 001000000000 1
2024 000001000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000001000000 1
2023 000010000000 1
2024 100000010001 3
Identity Theft
Forgery
Fraud
4700 4702
Vandalism 5940 5941
Sex Crimes
2610 2615
2880 2885
2890 2895
Domestic
Violence 2430 2730
Simple &
Aggravated
Assaults
2400 2401
2402 2403
2404 2405
Burglary,
Commercial 4591 4592
Burglary,
Vehicle 4593
Auto Theft 4703
Grand Theft 4870
Burglary,
Residential 4590
Robbery 2110 2115
Moffett Field - 'W' (W1)
Selected Crimes
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 8300 2022 000000000000 0
2023 000000000000 0
2024 000000100000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000010 1
2024 001000000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000100000000 1
2023 000000000000 0
2024 0 13 12 0 7 0 1 0 0 0 0 0 33
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
8305
Other
Citations
8310 8315 8320
8325 8330 8335
DUIs 8500 8505 8510
Moffett Field - 'W' (W1)
Traffic Related Activity
Moving
Violations
Speeding
Citations

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Page | 35
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 332011111111 16
2023 023122001110 13
2024 220001000200 7
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000100000001 2
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 213310100310 15
2023 000101001011 5
2024 000010100000 2
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 002200110100 7
2023 200000000000 2
2024 001011001000 4
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000001000000 1
2023 000000000000 0
2024 000000000100 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 211111300100 11
2023 000000000201 3
2024 010000001000 2
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 112320022222 19
2023 012222101030 14
2024 021351211211 20
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000001000000 1
2023 000111100000 4
2024 001010020000 4
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 110010000000 3
2023 100000000001 2
2024 011010011010 6
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000010 1
2023 000001000001 2
2024 000100000000 1
Identity Theft
Forgery
Fraud
4700 4702
Vandalism 5940 5941
Sex Crimes
2610 2615
2880 2885
2890 2895
Domestic
Violence 2430 2730
Simple &
Aggravated
Assaults
2400 2401
2402 2403
2404 2405
Burglary,
Commercial 4591 4592
Burglary,
Vehicle 4593
Auto Theft 4703
Grand Theft 4870
Burglary,
Residential 4590
Robbery 2110 2115
Unincorporated County - 'W' (W2 - W9)
Selected Crimes
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 8300 2022 100101200000 5
2023 000011001000 3
2024 000000100000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 030010500010 10
2023 030045681271 37
2024 110000110000 4
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 113350106021 23
2023 024242221333 28
2024 467644337011 46
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
8305
Other
Citations
8310 8315 8320
8325 8330 8335
DUIs 8500 8505 8510
Unincorporated County - 'W' (W2 – W9)
Traffic Related Activity
Moving
Violations
Speeding
Citations

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Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 100000000000 1
2023 000000000001 1
2024 000000010000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000010210000 4
2023 000100000000 1
2024 011101000000 4
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000010000000 1
2023 010000000000 1
2024 000100000000 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 100101000010 4
2023 100000200200 5
2024 101100100000 4
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000100200001 4
2023 000010110000 3
2024 010101001001 5
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 010210110000 6
2023 210000001001 5
2024 000001200000 3
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000410001000 6
2023 000012010021 7
2024 200001011000 5
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 010001000114 8
2023 100100100210 6
2024 001300012001 8
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 100010001110 5
2023 110010010001 5
2024 000001010001 3
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 100000000110 3
2023 110010100100 5
2024 100102012101 9
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000010000000 1
2023 000000000000 0
2024 101002000100 5
Identity Theft
Forgery
Fraud
4700 4702
Vandalism 5940 5941
Sex Crimes
2610 2615
2880 2885
2890 2895
Domestic
Violence 2430 2730
Simple &
Aggravated
Assaults
2400 2401
2402 2403
2404 2405
Burglary,
Commercial 4591 4592
Burglary,
Vehicle 4593
Auto Theft 4703
Grand Theft 4870
Burglary,
Residential 4590
Robbery 2110 2115
Unincorporated County - 'H'
Selected Crimes
Code Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 8300 2022 000000000000 0
2023 000001000000 1
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000000 0
2024 000000000000 0
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 000000000300 3
2024 000000000001 1
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2022 000000000000 0
2023 010000001000 2
2024 000000000000 0
DUIs 8500 8505 8510
Unincorporated County - 'H'
Traffic Related Activity
Moving
Violations
Speeding
Citations 8305
Other
Citations
8310 8315 8320
8325 8330 8335

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County of Santa Clara
OFFICE OF THE SHERIFF | 55 WEST YOUNGER AVENUE, SAN JOSE, CA 95110

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ITEM 3A Attachment 5

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TOWN OF LOS ALTOS HILLS August 10, 2026
Staff Report to the City Council
SUBJECT: RECEIVE UPDATE ON NEGOTIATION OF THE LAW

ENFORCEMENT AGREEMENT WITH THE SANTA CLARA

COUNTY OFFICE OF THE SHERIFF AND PROVIDE DIRECTION ON

LAW ENFORCEMENT STRATEGY IN TOWN
FROM: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Receive update on negotiations of the law enforcement agreement with the Santa Clara County Office of the Sheriff and provide staff feedback on:
- State of proposed agreement with the County
- Short-term next steps for the Town (Community Service Officer) - Long-term next steps for the Town (Law Enforcement Service Study) BACKGROUND:

On July 1, 2014, the Town of Los Altos Hills entered into a ten-year law enforcement services agreement with the Santa Clara County Office of the Sheriff (Attachment 1). The agreement was effective for a term of 120 months, through July 1, 2024, and included an option to renew for one additional five-year period upon 180 days' written notice. Annual cost increases under the agreement were tied to the lesser of the percentage change in total compensation for patrol deputies or the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI/W) plus 2%.

During the negotiations that followed, the County requested renewal at significantly higher rates under a revamped cost methodology and with no cap on annal increases. The County specified that the contracted law enforcement services offered by the Sheriff should operate at a cost-neutral expense to the County budget and that all expenses would be passed along to the contract cities.

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
2 2026. On June 20, 2024, the City Council adopted Resolution 33-24 authorizing the City Manager to execute the two-year extension, known as Amendment #1, to the 2014 agreement (Attachment 2). The extension retained the same rate-increase methodology that had been in place for the prior ten years.

However, in May 2026 the contract cities met with the County Executive to discuss the lack of progress on the ongoing negotiations ahead of the July 1, 2026 termination. An agreement was reached to amend the 2014 agreement a second time, this time for an additional 12-weeks beginning July 1, 2026, expiring September 30, 2026 (Attachment 3).

Amendment #2 was structured to allow for an external/third-party assessment of the overhead methodology being proposed in the new contract. The 12-week extension would operate at the updated cost proposal for FY 2026-27, and all other terms of the 2014 agreement would apply.

The Los Altos Hills City Council approved of the extension on June 9, 2026. See staff report from June 9, 2026 for additional context (Attachment 4).

Additionally, at its June 9, 2026 special meeting, the City Council directed that the Town maintain its existing overall level of contracted law enforcement service for FY 2026-27. No reduction in the total number of service hours will occur. Instead, the Town will reallocate a portion of its dedicated traffic enforcement hours to general law enforcement hours, reducing traffic enforcement from 1,860 hours to 600 hours and transferring the remaining 1,260 hours to general patrol. This change preserves the Town’s total contracted service hours while providing the Sheriff’s Office with greater flexibility to deploy personnel in response to general law enforcement needs throughout the community.

The County advised the contract cities that staffing and service-level decisions are requested by August 11, 2026. The Town satisfied this requirement at its June 9, 2026 meeting, when the City Council directed that the overall number of contracted service hours remain unchanged for FY 2026-27, with a portion of the Town’s traffic enforcement hours transferred to general law enforcement hours.

The agreement is in the process of being finalized as the contract cities work with the County on provisions on specific items. Negotiations with the County are ongoing. Staff will continue working with County representatives to finalize the agreement and hopes to return to the City Council on August 20 with the final contract for Council consideration. At that time, staff will request Council approval of the agreement and authorization for the City Manager to execute the contract before the current agreement expires on September 30.

DISCUSSION:

Below is a high-level overview of the contract provisions and changes from the previous 2014 law enforcement agreement.

General Provisions of Proposed Agreement
• Term: Five years.

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
3 • Termination: Either party may terminate the agreement with one year’s advance written notice. Termination requires the departing party to certain fixed costs of the County Sheriff’s Operation associated with the West Valley Substation, the specifics of which exit fee remains under negotiation.

Key Changes from the 2014 Agreement
Cost-Neutral Model: The proposed agreement replaces the prior rate structure with a new model intended to fully reimburse the County for the actual cost of providing contract law enforcement services. According to the County, the revised methodology incorporates current salary and benefit expenses, including costs resulting from the most recent labor agreement, together with the support and overhead costs necessary to maintain continuous law enforcement operations.

Expanded Overhead and Support Costs: The proposed methodology includes changes for a broader range of station-level and departmentwide support services that the County identifies as necessary to sustain modern law enforcement operations. These categories include West Valley command and supervisory staffing, Personnel and Training, Fiscal Services, Information Technology, Internal Affairs, Sheriff’s Office Administration, Investigative Services, and Records.

Separate Overhead Component: Under the 2014 agreement, overhead and support costs were generally incorporated into the hourly service rates. The proposed agreement separates direct law enforcement staffing costs from station-level and departmentwide support costs. As a result, a substantial portion of the Town’s annual cost is no longer directly tied to, or reduced proportionally with, the number of patrol hours purchased. Instead, those costs are allocated among the three cities and the unincorporated area based on a proportional split determined by a methodology assembled by the Sheriff’s Office.

Investigative Services: Investigative services were previously charged on an hourly basis.

Under the proposed methodology, Investigative Services are treated as a shared support cost based on the division’s actual costs. Those costs are allocated to the cities and the unincorporated area based on the three-year average of each jurisdiction’s case volume. The category includes West Valley detectives, investigative leadership, specialized units such as Major Crimes, Sexual Assault, and Domestic Violence, and associated property, evidence, and crime-scene services.

Records Services: Records costs are also allocated using a three-year analysis of case volume.

The Records allocation includes services such as warrant confirmation, public information, state and federal crime reporting, public-records processing, vehicle-tow processing, and public report requests.

Removal of Annual Cost Cap: The 2014 agreement limited annual increases to the lesser of the change in deputy compensation or CPI plus 2 percent. The proposed agreement eliminates this limitation and instead passes through the County’s calculated costs of providing service.

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
4 Consequently, annual charges may fluctuate based on labor costs, staffing, benefits, supportservice expenses, workload, and changes to the County’s allocation methodologies.

Taken together, these changes shift the agreement from a primarily hourly, capped-rate model to a broader cost-reimbursement structure in which direct staffing is only one component of the Town’s total annual charge. The proposed methodology exposes the Town to costs that are less scalable with service hours and may change annually based on County expenses and allocation decisions.

Areas of Concern with the Proposed Contract:

Among other things, the following issues remain under discussion in the negotiations:

1. Indemnification. The County has proposed to change the indemnification provisions of the agreement to be more favorable to the County. The cities have asserted that the indemnity provisions should remain as they were in the 2014 agreement. The cities believe that its suggested language is more appropriate for a situation, like this one, where one of the parties, the Sheriff’s Office, is the operational one, and the other is not.

2. Exit Fee. The cities and the County are still negotiating the details of the exit fee that would apply if a city leaves before the end of the term. The County (and any cities remaining upon another city’s exit) have a legitimate interest in avoiding costs that are attributable to the exiting city. More specifically, the West Valley Substation is sized to house the personnel that serve the three cities and portions of the incorporated area served out of the substation.

If one or more of the cities exits, the substation is bigger than it needs to be, and the county believes that those proportionate costs should be borne by the exiting agency. The parties have basic agreement, but they are still working out the details.

3. Countywide Overhead. The lawyers have agreed on language that indicates that the agreement is governed by Government Code section 51350. There remains debate about whether the County’s cost-allocation model is consistent with section 51350’s prohibition on charging for costs that the County “would incur regardless of whether or not it provided a service under contract to a city.”
Remaining Information Needed to Finalize the Agreement
False Alarm Data. The County has not yet provided sufficient Town-specific information regarding false alarm responses. Before the agreement is presented for final consideration, staff needs historical data showing the number of false alarm calls in Los Altos Hills, the amount of deputy time associated with those calls, the number of repeat calls by location, and any fees or revenues collected in connection with false alarm enforcement. Without this information, the Town cannot determine the actual workload associated with false alarms or evaluate whether the proposed treatment of those calls is reasonable and accurately reflects Town usage.

Crime Laboratory Charges. Under the 2014 agreement, the costs associated with crime lab services were funded through the overhead. The County has added the Crime Lab services as a

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
5 separate charge. The crime lab is operated by the District Attorney's Office, and the Town has not received detailed information about what to anticipate. The intent, however, is to bill the cities in the same manner that the other cities in the county are billed under an MOU. Staff desires to obtain more information about what to expect.

Vasquez & Company Overhead Methodology Assessment
The cities retained Vasquez & Company LLP to independently evaluate the Santa Clara County Sheriff’s Office’s proposed FY 2026-27 charges for law enforcement services provided through the West Valley Division. The assessment is intended to determine whether the proposed costs and allocation methodologies are transparent, supportable, and consistent with California Government Code Section 51350. As part of its review, Vasquez will examine the County’s rate calculations, staffing schedules, personnel-cost projections, cost-allocation worksheets, and supporting financial documentation; interview representatives of the County, Sheriff’s Office, and contract cities; evaluate the treatment of direct and shared service costs; and compare the West Valley methodology with contract law enforcement models used elsewhere in California.

After receiving feedback on its preliminary report from the cities, Vasquez will present the assessment to the County for review and discussion. Following that process, Vasquez will incorporate any appropriate revisions and prepare a final report for consideration by the contract cities.

ANALYSIS
Short-Term Next Steps
As a near-term strategy, the Town could consider establishing a Community Service Officer position to supplement—not replace—the law enforcement services provided by the Santa Clara County Sheriff’s Office. The Community Service Officer would be a civilian, non-sworn Town employee who could respond to lower-priority, non-emergency calls for service that do not require the authority or specialized training of a sworn deputy. Depending on the protocols established with the Sheriff’s Office, these assignments could include certain Priority 3 calls, such as noise complaints, minor traffic incidents, traffic control, parking concerns, resident complaint followup, pathway or vegetation-related safety concerns, and other community service requests.

The position could also serve as a direct liaison among residents, Town staff, the Sheriff’s Office, fire agencies, utilities, and other public agencies. Additional responsibilities could include conducting field inspections, documenting and following up on complaints, preparing reports, supporting emergency preparedness and Neighborhood Watch programs, assisting with road closures and evacuations, and providing residents with information regarding Town services and procedures. These duties are consistent with the proposed Community Service Officer classification, which is structured as a community-focused public safety support position rather than a traditional enforcement role.

Assigning appropriate non-emergency calls to a Community Service Officer could allow sworn deputies to remain available for emergency calls, criminal investigations, proactive patrol, and

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
6 incidents requiring law enforcement authority. It would also give the Town greater control over the scheduling, priorities, and level of follow-up provided for recurring community concerns.

Similar civilian positions in neighboring jurisdictions perform non-sworn public safety support, complaint investigation, field inspection, community outreach, and interagency coordination functions.

The cost of the position could be partially or fully offset by reducing a corresponding portion of the Town’s private security patrol coverage. Before implementation, staff would return with a detailed operating and financial plan identifying the proposed work schedule, estimated personnel and equipment costs, supervision and training requirements, dispatch and call-routing procedures, the appropriate reduction in private security hours, and protocols defining which calls may be handled by the Community Service Officer. Any reduction in private security coverage should be structured to avoid creating gaps during evenings, weekends, or other periods when a Town employee may not be available.

Long Term Next Steps
As a longer-term strategy, the Town could participate with the City of Cupertino in a comprehensive law enforcement service delivery study. The purpose of the study would be to provide both communities with an independent, data-driven evaluation of their existing law enforcement arrangements and the feasibility of alternative service models. Participation in the study would not commit the Town to leaving the Sheriff’s Office or establishing a new police agency. Rather, it would provide the Council with the operational, financial, governance, and implementation information necessary to make an informed long-range decision.

The study would evaluate the existing Sheriff’s Office service model, including staffing, deployment, workload, response times, investigative and specialized services, community policing, dispatch, administrative support, service gaps, and the methodology used to allocate contract and overhead costs. It would then compare the existing model with potential alternatives, including continued contract services with the Sheriff’s Office, establishment of a municipal police department, a municipal department serving or receiving services from another jurisdiction, a regional joint powers authority, or contracting with a neighboring city that operates its own police department.

For each viable alternative, the consultant would develop preliminary staffing and service-level models, evaluate governance and community accountability, identify legal and risk-management considerations, and estimate personnel, facilities, fleet, equipment, technology, insurance, operating, capital, start-up, and contracted-service costs. The study would also prepare a preliminary transition plan identifying the steps and anticipated timeline necessary to implement an alternative model while maintaining continuity of public safety services.

Together, these options provide the Council with two distinct but complementary approaches. The Community Service Officer option could address immediate service needs and improve the Town’s response to non-emergency community concerns within the existing Sheriff’s Office model. The study would allow the Town to evaluate whether that model—or a different municipal

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Staff Report to City Council
Receive Update on Law Enforcement Negotiations
August 10, 2026
7 or regional structure—offers the best combination of service quality, accountability, operational control, and long-term financial sustainability.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

CITY COUNCIL WORKPLAN:

The law enforcement agreement with the County Sheriff will provide a continuation of public safety efforts in Town.

FISCAL IMPACT:

The proposed fiscal impact for FY 2026-27 is $3,379,757. Broken down into:
- $1,500,365 in projected direct law enforcement staffing costs - $1,879,392 in direct and indirect overhead costs
In FY 2025-26 the Town contracted for $2,755,266 hours of service (inclusive of overtime allotment). The proposed FY 2026-27 rate structure is a 22.6% increase from the FY 2025-26 rate structure.

Staff used these numbers in the proposed FY 2026-2027 operating budget adopted by the City Council
ATTACHMENTS:

1. 2014 Law Enforcement Agreement

2. First Amendment for 2-Year Extension of 2014 Law Enforcement Agreement

3. Second Amendment for 12-Week Extension

4. June 9, 2026 LAH Staff Report for 12-Week Extension

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LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara, State of California, hereinafter referred to as "County," and the Town of Los Altos Hills, hereinafter referred to as "Town."
WHEREAS, County has the legal authority to render law enforcement services and criminal justice administrative services to incorporated cities in the County of Santa Clara and is equipped and willing to do so to the extent and in the manner hereinafter provided; and WHEREAS, Town is primarily responsible for providing law enforcement services within Town limits and is desirous of contracting with the County for the rendition of such services; and
WHEREAS, County and Town desire to enter into an agreement providing for said services, specifying the nature and extent thereof and establishing compensation to be paid therefore;
NOW, THEREFORE, the parties hereto agree as follow:

I. LAW ENFORCEMENT SERVICES
A. Law Enforcement Services

1. Within the corporate limits of Town, County shall provide police protection through its Sheriffs Office as may be required by Town and as within the capability of the Sheriff to provide. Services to be performed under this section (A)(l) include patrol of established beats, responses to emergency calls, investigative services, and other law enforcement services. The cost of such services shall be set forth in Exhibit A attached.

3. In the event of a disagreement as to the performance or amount of the services to be provided pursuant to this section (A)(l ), the Sheriff or his/her designee shall meet with the representative(s) of Town to review the manner of performance of such services.

B. Supplemental Services

1. Within the corporate limits of Town, · County shall, through its Sheriffs Office, provide supplemental services as requested by the Town. The cost of such services shall be at the rate set forth in Exhibit A. Services to be 1>tlPLICA'l'B OIUQIHAL
ITEM 3B Attachment 1

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2. The plan of patrol, the hours of coverage and other similar details shall be determined, insofar as it is possible to do so, by the mutual consent of the Sheriff and the City Manager of Town.

4. Regional assets shall provide services to Town on the same basis as these regional asset services are provided to other law enforcement agencies as provided in mutual aid protocol.

D. Plan for Service

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2. Prior to March 15th of each contract year, Town and Sheriff shall develop a plan which specifies the level and amount of services to be provided in the ensuing fiscal year.

2. Initial response by a Deputy Sheriffmay be the nearest patrol unit or able bodied officer available.

4. The pre -designated Emergency Operations Center liaison officers maintained on the active call list shall be available to the Director of Emergency Services.

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5. Responsibility for personnel instruction and any specialized training in the Emergency Operations Center shall be provided by Town.

6. In the event a major disaster occurs, the Sheriff' s Office shall provide support as required to comply with the Town' s emergency operations cost recovery efforts.

II. COMPENSATION
A. Compensation for Law Enforcement Services Provided by Sheriff

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2. Town shall compensate County monthly for each hour of Supplemental Service at the rates described above and specified in Exhibit A.

C. Base Rent and Operating Costs of Westside Substation

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D. Compensation for Criminal Justice Administrative Services The criminal justice administrative fee is based upon an approved County of Santa Clara Ordinance No. NS - 300.470.

E. Method of payment for all Services
Compensation for all services shall be paid by Town to County in the following manner:

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1. County shall provide such month end reports to Town within thirty (30) days ofthe last day of that month.

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2. By September 30 following the end of the contract year, County shall provide to Town the COPANA report for the entire contract year.

3. Special additional reports requested by Town may be provided at cost.

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The 2004 Law Enforcement Contract between the parties and any extension thereof is terminated upon the effective date of this Agreement.

This agreement may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one document.

COUNTY OF SANTA CLARA
Date: JUN 2 4 2014
Signed and certified that a copy ofthis
Document has been delivered by electronic
Or other means to the President, Board of
Supervisors.

By:.

VVnsserman; President " "..........

Board of Supervisors
Atte : Dated: JUN 2 4 2014
RegadaClerk
Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:

Ch 1 Stevens, Deputy County Counsel ( Date)

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Date: June 19, 2014
AS TO FORM AND LEGALITY:

Steven Mattas, City J
Dated: June 19, 2014

TOWN OF LOS ALTOS HILLS
r
By:

Carl Cahill, City Manager

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EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

LOS ALTOS

RATES CUPERTINO HILLS SARATOGA

GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours - Patrol
Total Hours
Proj Costs FY 2014- 2015 @ $ 164. 90
TRAFFIC ENFORCEMENT - DAYS:

Proposed Hours
Proj Costs FY 2014- 2015 @ $ 162. 43
Cupertino @ $ 162. 45
TRAFFIC ENFORCEMENT - NIGHTS:

Proposed Hours
UNINCORP.
38, 248. 0 5, 421. 0 20, 060. 0 14, 696. 0
6, 307, 095 $ 893, 923 $ 3, 307, 894 $ 2, 423, 370
7, 200. 0 43. 0 4, 195. 4 0. 0
6, 984 $ 681, 451 $ 0
1, 169, 640

0. 0 0. 0 0. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 166. 04 $ 0 $ 0 $ 0
Cupertino @ $ 166. 06 $ 0
INVESTIGATIVE HOURS:

Proposed Hours 7, 200. 0 600. 0 2, 400. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 159. 02 $ 1, 144, 944 $ 95, 412 $ 381, 648 $ 0

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EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

RATES CUPERTINO
RESERVES ACTIVITY HOURS:

Proposed Hours 1, 650. 0
Proj Costs FY 2014- 2015 @ $ 48. 70
OPERATING COSTS OF WEST VALLEY SUBSTATION:

Proj Hours FY 2014- 2015
89, 863
Percentage
Proj Costs July 2014 - Oct 2014
Proj Costs Nov 2014 - Jun 2015
Total Proj Costs of Substation
SUBTOTAL COSTS:

Proj Costs FY 2014- 2015

PROJECTED SPECIAL SERVICES
LOS ALTOS UNINCORP.

HILLS SARATOGA CITIES

22. 0 340. 0 0. 0
80, 355 $ 1, 071 $ 16, 558 $ 0
45, 448 5, 464 24, 255 14, 696

50. 5748% 6. 0804%
@ $ 418, 614 yr $ 70, 571 $ 8, 484
@ $ 418, 614 yr $ 141, 142 $ 16, 969
418, 614 $ 211, 713 $ 25, 453 $ 112, 989 $ 68, 459

SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014- 2015 @ $ 136. 23 395, 721 0 0 0
1 SRO @ 85% and 1 SRO @ 75%)

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Law Enforcement Contract
Exhibit B
Compensation for Services
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation ( salary and benefits) at top step for a 40 -hour patrol deputy.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2014/ 2015:

Base Year 2014/ 2015 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2015/ 2016 through 2024/ 2025:

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FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE COUNTY OF SANTA CLARA AND

On June 24, 2014, the Board of Supervisors approved this Agreement.

This Agreement is amended as follows effective May 21, 2024:

1.” The remainder of the language in Section II. C.1. a. shall remain in effect.

4. Replace Exhibit A:

DocuSign Envelope ID: 996C052D- A911-4B22-AAF1- 70AB22B7A8F2 ITEM 3B Attachment 2

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DocuSign Envelope lD: 996C052D- A91' l 4B'22-I'r'iF 1 -7 0AB22B7 AgF 2

5. Replace Exhibit B
Remove Exhibit B: Gompensation for Services in its entirety and replace with Exhibit B:

Law Enforcement Gontract Compensation for Services, attached hereto this First Amendment and incorporated herein by this reference.

All other terms and conditions of the Agreement remain in full force and effect. ln the event of a conflict between the original Agreement and this First Amendment, this First Amendment controls.

IN WITNESS WHEREOF, COUNTY and TOWN OF LOS ALTOS HILLS hereby agree to the terms of this First Amendment to the Contract.

COLINTY OF SANTA CLARA HILLS
6"14^ €u\.r^tx"il
Susan Ellenberg
President, Board of Supervisors
Date: ttlAY 2 l'2024
Peter Pimejad
City Manager,
Date: < Zo L

A T:

Curtis Boone
Acting Clerk of the Board
Date: MAY21202l.
v

APPROVED AS TO FORM AND LEGALITY
by:

Stephanie M.

Page2 of2

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Exhibit B:

Law Enforcement Contract
Calculation of Annual Compensation
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

1. Total compensation refersto the amount Santa Clara County SheriffDepartment provides fortotal compensation ( salary and benefits) at top step for a 40-hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive ofPERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2024/ 2025:

Base Year 2024/2025 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2025/ 2026:

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SECOND AMENDMENT TO THE AGREEMENT BETWEEN

THE COUNTY OF SANTA CLARA AND

THE TOWN OF LOS ALTOS HILLS
This is the Second Amendment to the Agreement between the County of Santa Clara ("County") and the Town of Los Altos Hills ("Town"), entered into on June 24, 2014, for the performance of law enforcement services to be provided by the County’s Office of the Sheriff to the Town, and the compensation provided to the County by the Town for those law enforcement services. County and Town may be referred to individually as a "Party" or collectively as the "Parties" to this Agreement. The Parties desire to amend the Agreement to extend the term of the agreement and update the rates of compensation.

This Agreement is amended as follows, effective July 1, 2026:

1. The phrase “Exhibit A” in Section I. A. 1 and in Section I. B. 1. is amended to read “Exhibit A-1.”

2. Section I. C. regarding Supplemental Reserve Services, on page 2 of the Agreement is deleted in its entirety.

3. Section II. A. 1. regarding Compensation for Law Enforcement Services Provided by Sheriff, on page 4 of the Agreement is amended to read as follows:

The Town shall compensate the County on a monthly, pro rata basis utilizing the 2026- 2027 Fiscal Year rates as set forth in Exhibit A-1.

The remainder of the language in Section II. A. 1. shall be deleted.

4. Section II. A. 3 and A. 4. regarding Compensation for Law Enforcement Services Provided by Sheriff, on pages 5-6 of the Agreement shall be deleted.

5. Section II. B. regarding Supplemental/Reserve Service, on page 6 of the Agreement shall be deleted.

6. Section II. C. 1. a. regarding Base Rent and Operating Costs of Westside Substation, on page 6 of the Agreement is amended to read as follows:

The Town shall compensate the County on a monthly, pro rata basis utilizing the 2026- 2027 Fiscal Year rates as set forth in Exhibit A-1.

The remainder of the language in Section II. C. 1. a. shall be deleted.

7. Section VI. regarding Term of Agreement, on page 9 of the Agreement is amended to read as follows:

The term of this Agreement is extended to and expires at 11:59 p.m. on September 30, 2026. The County shall, accordingly, provide law enforcement services under this ITEM 3B Attachment 3

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Agreement through that date and time. The expiration of the term shall not affect the parties’ obligations to complete final reconciliation and payment for services rendered through the end of the term, and the provisions of Sections II.E, III, IV, and V shall survive expiration to the extent necessary to give them effect.

8. Remove “Exhibit A – Proposed Costs for Fiscal Year 2024-2025 Proposed Costs” in its entirety and replace with “Exhibit A-1– 2026-2027 Fiscal Year Rates” as attached to this Agreement and incorporated herein by reference.

9. Delete “Exhibit B – Law Enforcement Contract Calculation of Annual Compensation” in its entirety.

10. All references in the Agreement to “County Patrol Activity Network Analysis” and “COPANA” shall be deleted and replaced with “County Computer-Aided Dispatch (CAD)” and “CAD”, respectively.

11. Section VII. “Execution and Counterparts” is hereby added and incorporated into the Agreement and reads as follows:

This Agreement may be executed in one or more counterparts, each of which will be considered an original, but all of which together will constitute one and the same instrument. The parties agree that this Agreement, its amendments, and ancillary agreements to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered a method described herein.

Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by County.

All other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between the original Agreement, as amended by the First Amendment, and this Second Amendment, this Second Amendment controls.

IN WITNESS WHEREOF, COUNTY and the TOWN hereby agree to the terms of this Second Amendment to the Contract.

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COUNTY OF SANTA CLARA
_______________________________
Otto Lee Date
President, Board of Supervisors
County of Santa Clara

TOWN OF LOS ALTOS HILLS
_______________________________
Cody Einfalt Date
Town Manager
Town of Los Altos Hills
Signed and certified that a copy of this
document has been delivered by electronic or
other means to the President, Board of
Supervisors.

Attest:
_______________________________
Curtis Boone Date
Clerk of the Board of Supervisors
Approved as to Form and Legality:
_______________________________
Steven Mattas Date
City Attorney, Town of Los Altos Hills
Approved as to Form and Legality:
_______________________________
Stephanie M. Jackson Date
Deputy County Counsel

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Unincorporated
Rates Cupertino Los Altos Hills Saratoga Areas

DIRECT LAW ENFORCEMENT STAFFING COST
General Law Enforcement Services (Primary Rate)
Proposed Hours 41,881 6,681 20,060 14,696
Projected Costs FY26-27 @ $206.08 $8,630,836 $1,376,717 $4,133,965 $3,028,552 Supplemental Services - Traffic Enforcement - Day
Proposed Hours - Enforcement Vehicle - Deputy Sheriff 1,803 - - - Proposed Hours - Motorcycle - Deputy Sheriff 5,447 600 4,195 - Total Proposed Hours 7,250 600 4,195 -
Projected Costs FY26-27 @ $206.08 $1,494,080 $123,648 $864,578 $0 Traffic Sergeant
Projected Costs FY26-27 @ $360,985 $360,985 $0 $0 $0
School Resources Officer
Projected Costs FY26-27 @ $336,731 $673,462 $0 $336,731 $0 Subtotal $11,159,364 $1,500,365 $5,335,273 $3,028,552
Percentage 53.0% 7.1% 25.4% 14.4%

DIRECT LAW ENFORCEMENT SUPPORT SERVICES
Support Staff - Salaries & Benefits $5,348,552 $2,621,612 $404,996 $1,294,467 $1,027,476 Services & Supplies
IC-Dispatch Services - Internal 4,324,600 2,119,719 327,461 1,046,649 830,771 IC-Automobile Services - Internal 1,571,823 770,435 119,019 380,416 301,953 IC-Insurance 1,025,102 502,457 77,621 248,097 196,926
IC-Office Rents 637,350 312,399 48,261 154,253 122,437
IC-Fuel - Internal 312,329 153,089 23,650 75,590 59,999 Bodyworn Camera & Dashcam 305,959 149,967 23,167 74,049 58,776 IC-Radio Maintenance - Internal 48,571 23,807 3,678 11,755 9,331 Communications and Telephone Svcs 37,380 18,322 2,830 9,047 7,181 IC - Wireless Voice & Data Services 35,543 17,421 2,691 8,602 6,828 Others 357,486 175,223 27,069 86,520 68,674
$8,656,142 $4,242,840 $655,449 $2,094,977 $1,662,876
INDIRECT COUNTYWIDE SUPPORT $580,573 $284,570 $43,961 $140,512 $111,530 Subtotal $14,585,267 $7,149,023 $1,104,406 $3,529,956 $2,801,883

INDIRECT DEPARTMENT SUPPORT
Investigative $5,531,736 $3,740,926 $364,509 $1,320,653 $382,236 Records $2,832,389 $1,915,449 $186,638 $676,208 $195,714 Personnel & Training $1,057,612 $518,393 $80,083 $255,966 $203,171 IT Services $997,556 $488,956 $75,536 $241,430 $191,634 SO Admin $349,433 $171,276 $26,459 $84,570 $67,127
Fiscal Services $298,434 $146,278 $22,598 $72,228 $57,330 Internal Affairs $253,085 $124,050 $19,164 $61,252 $48,619 Subtotal $11,320,245 $7,105,328 $774,986 $2,712,306 $1,145,832 Total Projected Contract Costs FY26-27 $25,413,714 $3,379,757 $11,577,536 $6,976,266

PROJECTED CONTRACT COSTS - FULL COSTS
Fiscal Year 2026-2027
Santa Clara County - Sheriff's Office
West Valley Patrol

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Unincorporated
Rates Cupertino Los Altos Hills Saratoga Areas

PROJECTED CONTRACT COSTS - FULL COSTS
Fiscal Year 2026-2027
Santa Clara County - Sheriff's Office
West Valley Patrol
ITEM 3B Attachment 4

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TOWN OF LOS ALTOS HILLS June 9, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING AMENDMENT NUMBER 2
AUTHORIZING A 12-WEEK EXTENSION TO THE CURRENT LAW

ENFORCEMENT AGREEMENT WITH THE COUNTY OF SANTA

CLARA OFFICE OF THE SHERIFF
FROM: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution (Attachment 1) authorizing the City Manager to execute the second amendment (Attachment 2) to the existing 2014 law enforcement agreement with the Santa Clara County Office of the Sheriff for a 12- week extension, terminating September 30, 2026.

BACKGROUND:

On July 1, 2014, the Town of Los Altos Hills entered into a ten-year law enforcement services agreement with the Santa Clara County Office of the Sheriff (Attachment 3). The agreement was effective for a term of 120 months, through July 1, 2024, and included an option to renew for one additional five-year period upon 180 days' written notice. Annual cost increases under the agreement were tied to the lesser of the percentage change in total compensation for patrol deputies or the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI/W) plus 2%.

In November 2023, as the agreement approached its expiration, the City Council adopted a resolution authorizing the City Manager to submit a letter to the Sheriff's Office requesting a fiveyear extension of the agreement. However, in early 2024, the Sheriff's Office convened a meeting of the three contract cities — Cupertino, Saratoga, and Los Altos Hills — and for the first time alerted the parties that the services provided were causing the Office of the Sheriff to operate at a deficit. The County requested renewal at significantly higher rates under a revamped cost methodology and with no cap on annal increases. The County specified that the contracted law enforcement services offered by the Sheriff should operate at a cost-neutral expense to the County budget and all expenses would be passed along to the contract cities.

Through negotiations among the three contract cities and the County, a compromise was reached to postpone the rate increase for two years through an extension of the existing contract rather than a five-year renewal. The two-year extension (First Amendment to the 2014 Agreement) was approved by the Santa Clara County Board of Supervisors on May 21, 2024, in an amount not to exceed $5,537,401 for the Town of Los Altos Hills for the period July 1, 2024 through June 30, 2026. On June 20, 2024, the City Council adopted Resolution 33-24 authorizing the City Manager to execute the two-year extension (Attachment 4). The extension retained the same rate-increase methodology that had been in place for the prior ten years.

ITEM 3B Attachment 5

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Staff Report to City Council Page 2
12-Week Extension of the Law Enforcement Agreement
June 9, 2026
2 DISCUSSION:

Below is an overview of key events since the 2024 2-year extension:
• In April 2025, the Los Altos Hills City Council formed an Ad Hoc Committee assigned to the expiring law enforcement agreement with the Sheriff. Councilmembers Rajiv Bhateja and Linda Swan were appointed to the Ad Hoc Committee
• May 2025 - The City Managers of the three contract cities – Cupertino, Saratoga, and Los Altos Hills – began meeting regularly to discuss negotiations with the County. Key issues with current service levels and requested changes to the law enforcement agreement were assembled in a term sheet and shared with the County.
• In October 2025 the three contract cities collectively onboarded a consultant project manager, Craig Whittom Consulting, to help assemble and strategize the contract cities’ negotiation approach (Attachment 5). The expense is shared equally. • The mayors of the three contract cities were brought into the ongoing meetings with the City Managers – collectively known as the “Ad Hoc Team” • By December 2025, the County had still not provided a response to the term sheet sent in May 2025 or provided a cost proposal for FY 2026-27. In response, the contract cities requested a 12-month extension (Attachment 6), the request was denied by the County. • December 31, 2025 – the County provided a first draft of a cost proposal for FY2026-27 which outlined the major changes to how overhead was to be calculated for contracted law enforcement services (Attachment 7)
• In February 2026, the contract cities sent a letter to the County outlining a counter proposal, request was denied by the County (Attachment 8) • In February 2026, the three contract cities collectively onboarded a communications/ specialist, Singer & Associates, to advise a public relations campaign and host a “Telephone Town Hall” for the public to ask questions of County and Sheriff’s Office (Attachment 9). The expense was shared equally.
• The Telephone Town hall was held on April 12, 2026
• In May 2026, the Ad Hoc Team met with the County Executive, and an agreement was reached to amend the 2014 agreement, for a 12-week extension beginning July 1, 2026, expiring September 30, 2026, to allow for an external/third-party assessment of the overhead methodology being proposed (Attachment 2)

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Staff Report to City Council Page 3
12-Week Extension of the Law Enforcement Agreement
June 9, 2026
• Additionally, in May 2026, the County released an updated cost proposal for FY 2026-27 (Attachment 10). This cost structure stands as the rates which will operate under the 12- week extension. All other terms of the 2014 agreement would apply.

The contract cities have onboarded Vasquez & Company LLP to conduct the overhead methodology assessment (Attachment 11).

Vasquez’s scope of services are to conduct an independent review of Santa Clara County’s methodology for allocating sheriff service costs to the contract cities of Saratoga, Cupertino, and Los Altos Hills to determine compliance with California Government Code Section 51350. The assessment will evaluate whether costs charged to the contract cities represent actual and reasonable expenses directly attributable to providing law enforcement services and whether prohibited countywide overhead or general government costs have been excluded from billings.

The review will include an examination of the Sheriff’s service delivery model, staffing allocations, patrol assignments, direct personnel and operational costs, station-level cost allocations, and overhead charges. Vasquez will analyze how shared services and support functions are allocated among jurisdictions, assess the reasonableness of allocation methodologies, and reconcile billed costs to County financial records and cost allocation plans. Particular attention will be given to determining whether charges for administrative functions, command staff, specialized units, dispatch services, and other shared resources are appropriately attributable to services provided to the contract cities.

Upon completion of the review, Vasquez will provide findings regarding the County’s compliance with Government Code Section 51350, identify any costs that may be improperly allocated to the contract cities, or missing from the allocation, and offer recommendations to improve transparency, accountability, and the supportability of future sheriff service cost allocations.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

CITY COUNCIL WORKPLAN:

Extending the law enforcement agreement with the County Sheriff will provide a continuation of public safety efforts in Town while at the same time allow for further analysis into the proposed new agreement with the Sheriff.

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Staff Report to City Council Page 2
12-Week Extension of the Law Enforcement Agreement
June 9, 2026
4 FISCAL IMPACT:

The proposed 12-week extension of the law enforcement agreement will the County Sheriff will operate at the cost structure shown in Attachment 10.

The proposed fiscal impact for FY 2026-27 is $3,379,757. Broken down into:
- $1,500,365 in projected direct law enforcement staffing costs - $1,879,392 in direct and indirect overhead costs
In FY 2025-26 the Town contracted for $2,755,266 hours of service (inclusive of overtime allotment) (Attachment 12). The proposed FY 2026-27 rate structure is a 22.6% increase from the FY 2025-26 rate structure.

Staff used these numbers in the proposed FY 2026-2027 operating budget currently being considered by the City Council.

ATTACHMENTS:

1. Resolution

2. Proposed Second Amendment for 12-Week Extension

3. 2014 Law Enforcement Agreement

4. First Amendment for 2-Year Extension of 2014 Law Enforcement Agreement

5. Craig Whittom Consulting Agreement

6. Request for a 12-month Extension

7. First Draft of Cost Proposal from County

8. Cities Counter Proposal

9. Singer & Associates Consulting Agreement

10. FY 2026-27 Cost Proposal for Law Enforcement Services with the Sheriff’s Office

11. Vasquez & Company Overhead Methodology Assessment Scope of Services

12. FY 2025-26 Proposed Law Enforcement Costs

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Los Altos Hills City CouncilAugust 10, 2026

Los Altos Hills City Council
August 10, 2026