LOsBanos
At the Crossroads of California
www.losbanos.org
NOTICE AND CALL OF A SPECIAL MEETING
OF THE LOS BANOS CITY COUNCIL
CITY HALL COUNCIL CHAMBERS
520 J Street
Los Banos, California
AUGUST 25, 2022 - 2:00 PM
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https://us06web.zoom.us/j/81963236084?pwd=L 1 pLNHdUNkk4VG1Wbm9BVk1kRFNIZ z09
Please take notice that Mayor Manuel Thomas Faria Ill hereby calls a Special Meeting of the Los Banos City Council Pursuant to Government Code Section 54956. ~~~:=111.M! uw f z/te z_
CITY COUNCIL SPECIAL MEETING AGENDA
CITY HALL COUNCIL CHAMBERS
520 J Street
Los Banos, California
AUGUST 25, 2022 - 2:00 PM
The following alternatives are available to members of the public who wish to watch the meeting and/or provide comments to the City Council before and during the meeting:
AudioNideo Broadcast: This City Council Meeting can be accessed in real time from your computer, tablet, or smartphone at the following links:
• Watch on Cable-Comcast Channel 96
• Watch on YouTube: https://www. youtube.com/channel/UC3sy5 slYr344mZsrql5Tg • Join & Participate in Zoom Meeting:
https://us06web.zoom.us/j/81963236084?pwd=L 1 pLNHdUNkk4VG1Wbm9BVk1 kRF NIZz09
Los Banos City Council Agenda - August 25, 2022 Page 1 of 4 Meeting ID: 819 6323 6084
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HOW TO COMMENT DURING A PUBLIC MEETING
Public comments will be taken at the time of each eligible Agenda item.
If you would like to submit written comments: Please submit written comments by email to [email protected] or drop them off at City Hall, 520 J Street.
If you are a Zoom video Conference participant: To comment by Zoom video conference, click the "Raise Your Hand" button to request to speak when Public Comment is being taken on an eligible agenda item. You will then be unmuted during your turn and allowed to make public comments. After the allotted time, you will then be re-muted.
• Instructions on how to join a Zoom meeting and "Raise Your Hand" are available at:
https://support.zoom.us/hc/en-us/articles/115002262083-Joining-a-Zoom-testmeeting If you are a phone participant: To comment by phone, please call on one of the above listed phone numbers. You will be prompted to "Raise Your Hand" by pressing "*9" to request to speak when Public Comment is being taken on an eligible agenda item. You will then be unmuted during your turn and allowed to make public comments. Then, press "*6'' to unmute yourself in order to speak. After the allotted time, you will then be re-muted.
• Instructions on how to join a Zoom meeting by phone are available at:
https:/ r sup port.zoom. us/he/en-us/ articles/201362663-Join ing-a-Zoom-meeti ng-byphone
IMPORTANT THINGS TO REMEMBER DURING YOUR PUBLIC COMMENT PERIOD
1. All attendees shall be muted upon entry to the meeting.
2. Please do not raise your hand if the item currently being heard is not the item you wish to speak on. We will call for public testimony on each item individually. When Los Banos City Council Agenda - August 25, 2022 Page 2 of 4 the item you are interested in is called and public speakers are invited to raise their hands, raise yours then and we will call them all in the order they are raised.
3. You may of course speak on multiple items but your comments during each item must address the item currently under discussion. Speakers attempting to speak about items other than the item currently under consideration will be muted and asked to wait for the item they're here to speak about to be called. ff you have any questions prior to the meeting, pieas~ emcill City Cieri< Lucy ~..9Uq_n~~ at [email protected] <?I c_all. {709) §2?-i41~:! ,........................................................................................................................... .............................................................. .. ............................................. ..
If you require special assistance to attend or participate in this meeting, please call the City Clerk's Office @ (209) 827-7000 at least 48 hours prior to the meeting.
The City of Los Banos complies with the Americans with Disabilities Act (ADA) of 1990. * * * * * * * ** * * * * * * *
Si requiere asistencia especial para atender o participar en esta junta por favor /lame a la oficina , de la Secretaria de la ciudad al (209) 827-7000 a lo menos de 48 horas previas de la junta.
La Cuidad de Los Banos cumple con la Acta de Americanos con Deshabilidad (ADA) de 1990. "························---················· .... ·---·························· ....... ................................. . ............................. ....................................................................... ............ ..... ...... 1 ··········································································---····················································································································································---···· ' Any writings or documents provided to a majority of the City Council !,,,! regarding any item on this agenda will be made available for public inspection at the meeting and in the City Clerk's office located at City Hall, 520 J Street, Los Banos, California during normal business hours. In addition, such writings and documents may be posted on the City's website at www.losbanos.org.
* * * * * * * ** * * * * * * *
Cualquier escritura o los documentos proporcionaron a una mayoria de/ Ayuntamiento respecto a cualquier artfculo en este orden de/ dia sera hecho disponible para la inspecci6n publica en la reunion yen la oficina de la Secretaria de la ciudad en City Hall, 520 J Street, Los Banos, California durante horas de oficina normales. Ademas, tales escrituras y los documentos ' pueden ser anunciados en el website de la ciudad en www.losbanos.org. t ........................................................................................................................................................................................................................................................................................ :
1. CALL TO ORDER - AUGUST 25, 2022 2:00 PM
2. PLEDGE OF ALLEGIANCE.
3. ROLL CALL: (City Council Members)
Jones_, Lambert_, Lewis_, Llamas_, Faria_
4. CONSIDERATION OF APPROVAL OF AGENDA.
5. PUBLIC FORUM. (Members of the public may address the City Council Members on any item of public interest that is within the jurisdiction of the City Council; includes agenda and non-agenda items. No action will be taken on non-agenda items. Speakers are limited to a five (5) minute presentation. Detailed guidelines on how to participate and make comments are listed on pages 1-3 of this agenda.
Comments received prior to the meeting will be read into the record at the appropriate time during the City Council Meeting.)
Los Banos City Council Agenda - August 25, 2022 Page 3 of 4
6. SELECTION OF AN EXECUTIVE SEARCH FIRM TO ASSIST THE CITY COUNCIL IN THE RECRUITMENT OF A NEW CITY MANAGER.
A. City Council Resolution No. 6542 - Authorizing the Interim City Manager to Execute a Professional Services Agreement for City Manager Recruitment Services.
Recommendation: Receive the staff report and select the preferred recruitment firm.
7. ADJOURNMENT.
~
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing postM o~ city HBII bulletin board not less than 24 hours prior to the meeting.
IJ_~.
Sara Blevins, Deputy City Clerk Dated this 22nd day of August 2022 Los Banos City Council Agenda - August 25, 2022 Page 4 of4 LOsBanos
lll
Agenda Staff Report
TO:
FROM:
Mayor Faria & City Council Members /
Gregory B. Wellman, Interim City Managew
Lucy Mallonee, MMC
City Clerk/Human Resources Director
DATE: August 25, 2022
TYPE OF REPORT: Agenda Item
SUBJECT: City Manager Recruitment Services
Recommendation:
Select the firm that you would like to execute a professional services agreement with for City Manager Recruitment Services out of the following two (2) recruitment firms:
• Koff & Associates
• Sectaris Partners
ProRecruiters withdrew from the process following the August 17, 2022 Special City Council Meeting.
Discussion:
At the August 3, 2022 Council Meeting, direction was given to staff to schedule interviews the week of August 15, 2022 and if possible on August 17, 2022 prior to the regular City Council Meeting.
Staff reached out to the three (3) firms and gave them the choice to be interviewed inperson or remotely by video conference (Zoom). All three (3) firms chose to be interviewed remotely by video conference (Zoom).
All three (3) firms were interviewed during a Special City Council Meeting that was held over Zoom on August 17, 2022. ProRecruiters withdrew from the process following the special meeting.
Since Mayor Faria was absent at the August 17, 2022 special meeting, a motion was made for Interim City Manager Wellman to identify a date when all Council Members would be available to select a recruitment firm.
Selection Process:
The selection will be made by ranking the firms in order of preference - 1,2,3,4 and the firm with e lowest total will be selected.
Staff Report from August 3, 2022 (ProRecruiters proposal has been removed) Staff Report from August 17, 2022
Resolution
LOsBanos
At the Cro~5roads OJ ;al~(ornia
Agenda Staff Report
TO: Mayor & City Council Members
FROM: Greg Wellman, Interim City Manager
Lucy Mallonee, MMC ~
City Clerk/Human Resources Director
DATE: August 3, 2022
SUBJECT: City Manager Recruitment Services
TYPE OF REPORT: Agenda Item
Recommendation:
Direction from the City Council on how to proceed.
Discussion:
At the July 20, 2022 Council Meeting direction was given to staff to schedule interviews with the three (3) firms who submitted Request for Proposals for a future Council Meeting:
• Koff & Associates
• ProRecruiters
• Sectaris Partners
Staff reached out to the three (3) firms to see if they were available to be in attendance at the August 3, 2022 for the interviews; one (1) was available to attend in-person but the other two (2) would need to attend remotely through video conference (Zoom).
The Council Chambers meeting technology does not allow for both in-person and remote attendanc. After checking with IT staff regarding a change to the current meeting technology, Staff learned it would take many months to accomplish.
Staff has also followed-up with the three (3) firms to confirm their availability, for which they are all available the month of August, Monday-Thursday at 6:00 PM except for the the dates of August 21-24, 2022.
Background:
In April 2021, the City Council conducted Recruitment Firm interviews remotely at an adjourned meeting and the process was agreed upon as follows:
"Interview Process:
1. Interviews of each recruitment firm will take place at a public meeting via the Zoom meeting platform. Each firm is required to have the appropriate electronic device to appear by video with audio. The City Clerk shall provide each firm with the appropriate log in information prior to the meeting.
2. Each of the recruitment firms will be interviewed separately and allowed into the Zoom meeting at their pre-determined interview time, which will be previously set by the City Clerk.
3. Each of the recruitment firms will introduce themselves at the beginning of their interview and then Council Members will ask the pre-determined number of questions (up to 3 questions from each Council Member) that they sent to the City Clerk prior to the meeting." Selection Process:
The selection will be made by ranking the firms in order of preference - 1, , 3, 4 and the firm with the lowest total will be selected.
Staff report from July 20, 2021
TO:
FROM:
DATE:
LOsBanos
Agenda Staff Report
Mayor & Council Members
Greg Wellman, Interim City Managerft.LJV
Lucy Mallonee, MMC~ '11/f
City Clerk/Human Resources Director
July 20, 2022
SUBJECT: City Manager Recruitment Services
TYPE OF REPORT: Agenda Item
Recommendation:
Staff recommends any or all of the following:
1. The City Council review and discuss the proposals received from the three (3) executive recruiting firms.
2. The City Council direct Staff to schedule interviews (either at an adjourned meeting, special meeting or the next regular meeting of the City Council) with all of the three (3) recruiting firms or in the alternative, the City Council select a preferred group of less than all three (3) to be interviewed.
3. In the alternative, the City Council could select one of the firms based upon the proposals received without conducting interviews and direct the Interim City Manager to enter into a professional services agreement with the selected firm.
Background:
The position of City Manager became vacant on June 15, 2022, with the duties now temporarily performed by Interim City Manager Greg Wellman. The recommended action will initiate the process to select a new permanent City Manager. The most typical approach to recruiting a new City Manager involves the use of a professional executive search firm. Qualified firms keep themselves apprised of professionals that would make suitable candidates, are able to offer unique outreach services to individuals that might not otherwise apply for the position, help to reduce any perception that the process is not impartial and work directly for the City Council, to whom the City Manager directly reports.
While such a recruitment could conceivably be accomplished with in-house staff, on-going project loads and limited contact with the executive city management community could hamper the success of the recruitment. The City Council has previously hired executive search firms to assist the City Council in filling the City Manager position. Use of a professional firm will provide the most effective approach to attracting the highest quality applicants for the position.
Discussion:
Direction was given to staff by the City Council to prepare and issue a Request for Proposals (RFP) to qualified individuals and/or firms to assist the City Council in conducting the City Manager recruitment.
An RFP was forwarded to eleven (11) executive recruitment firms who specialize in public sector executive level recruitments listed below in alphabetical order:
• Alliance Resource and Consulting,
• Avery & Associates,
• Bob Murray and Associates,
• CPS HR Consulting,
• Koff & Associates,
• Management Partners Inc.,
• Peckham & McKenney,
• Ralph Anderson and Associates,
• Roberts Consulting Group,
• Teri Black & Company,
• Wilcox, Miller, Nelson
Additionally, the RFP was posted on the City's website, www.losbanos.org, and published in the Merced Sun Star. A copy of the RFP is attached.
The City received three (3) proposals in response to the City's RFP.
The approach, the schedule, and scope of services for each of these firms are very similar. Generally the approach includes discussions with the City Council and other stakeholders to identify the desired characteristics of the next City Manager, advertising of the job opening, recruiting and screening qualified applicants, preliminary interviews with potential candidates, recommendation to the City Council of finalists for interviews, facilitating the City Council interviews of the finalists, reference checking of the top candidates and assisting in the negotiation of the selected candidate's contract.
Below is a listing in alphabetical order of the proponents and their respective pricing:
• Koff & Associates (Berkeley, California): not to exceed $25,000 • ProRecruiters (Tulsa, Oklahoma): $20% of first-year salary • Sectaris Partners (Merced, California): not to exceed $22,000 Fiscal Impact:
Funds are not currently budgeted for this expense; therefore, staff will continue to analyze the fiscal impact and prepare a budget adjustment at a later date, if needed.
Reviewed By:
0m~::\f/\ &ort±Mn
Brent Kuhn, Interim Finance Director
Attachments:
Request for Proposal
Proposals
n, Interim City Manager
LOsBanos
At t11e C1 , ,oml of California
REQUEST FOR PROPOSALS
FOR
CITY MANAGER RECRUITMENT
City of Los Banos
520 J Street
Los Banos, CA 93635
(209) 827-2412
Release Date
Tuesday, June 28, 2022
Contact Person:
Lucy Mallonee, MMC
City Clerk/Human Resources Director
Deadline for Submissions
Tuesday, July 12, 2022 at 5:00 P.M.
REQUEST FOR PROPOSALS
City Manager Recruitment Services
RELEASE DATE: Tuesday, June 28, 2022
CLOSING DATE/TIME: Tuesday, July 12, 2022 at 5:00 P.M.
The proposer must submit one (1) signed electronic version "PDF" of the proposal by the deadline to Lucy Mallonee at
lucy. [email protected].
CONTACT PERSON: Lucy Mallonee, MMC
I. Introduction
City Clerk/Human Resources Director
(209) 827-2412
[email protected]
Los Banos City Hall
520 J Street
Los Banos, CA 93635
Hours: Monday- Friday 8:00 A.M. - 5:00 P.M.
The City of Los Banos, California is seeking services from a qualified executive search firm to assist the City Council in the selection of a new City Manager.
II. Background
The City of Los Banos, population 46,639, is situated on the west side of Merced County and is the county's second largest City. The City is conveniently located in the center of California and is about two hours from the cities of San Francisco, Oakland and Sacramento, as well as Yosemite National Park. A combination of new enterprise, local government and agriculture-based operations all contribute to the City's economy, which continues to provide residents with a variety of amenities to enjoy. In addition to providing a wide variety of public services, including water, sewer, garbage, parks and recreation, police and fire, the City of Los Banos also offers a variety of retail and entertainment venues for its residents. Nearly 160,000 acres of seasonal wetlands and grasslands bring visitors from all over the world to the City, as well as recreation enthusiasts who enjoy the San Luis Reservoir and the State and Federal Wildlife Areas and Refuges. The City also enjoys a downtown, which hosts retailers, services, restaurants and entertainment, and serves as a hub for many community events. Named for the seasonal spring baths that feed natural wetlands in the western San Joaquin Valley, the City of Los Banos enjoys strong ties to its local heritage.
The City of Los Banos operates under the Council-Manager form of government, with a five member City Council comprised of four Council Members elected by district with overlapping terms of four years and a Mayor elected at large for a term of two years. The City Council appoints the City Manager and City Attorney. The City is also served by a City Treasurer and City Clerk, both of whom are elected officials. The Los Banos City Council is committed to finding the best possible candidate for their new City Manager.
III. Scope of Work
The successful consulting firm will be expected to perform the following:
• Meet with the City Council and/or stakeholder groups as necessary to facilitate the development of an appropriate candidate profile and list of priorities for the new City Manager.
• Develop and administer a search for appropriate candidates. • Answer questions from candidates and collect application materials. • Review the applications received, comparing them to the candidate profile, performing screening interviews as needed.
• Select the most qualified candidates to be interviewed by the City Council; provide a written report summarizing the overall candidate pool and the qualifications of those to be interviewed.
• Advise the City Council on interview strategies and appropriate questions to ask candidates; attend the interview sessions and assist the Council narrow the candidate pool to finalists.
• Conduct complete background check on finalist candidates and advise City Council of the results.
• Facilitate the final interview process and assist the City Council to make a selection. • Assist with employment contract negotiations
The City Council would like to remain flexible during the process; the above process may change as the candidate pool or other circumstances require.
IV. Proposal Requirements
Each proposal should include the following information:
A. Background information on the firm, including details of the firms experience with similar recruitments, including the number of City Manager searches and placements; a briefresume of the individual(s) assigned to this project; contact information for references; and sample work products including recruiting brochures, candidate questionnaires, candidate reference reports, etc.
B. A proposed schedule for each phase of the process, including development of the recruitment profile, search, background evaluations, interviews, and selection. Be aware that the Los Banos City Council meets on the first and third Wednesdays of the month. The proposal should include information about the firm's current engagements and an affirmation of the firm's ability to focus on this project.
C. Provide information about the firm's approach toward either unsuccessful recruitments or the premature dismissal or resignation of the selected candidate.
D. Provide a cost proposal for the City of Los Banos City Manager search, including not to exceed consulting fees and reimbursable expenses. Payment terms should also be addressed.
V. Selection Process
The City Council in its sole discretion will select a firm that best meets the needs of the City and may consider at a minimum the following criteria:
• Qualifications and experience of the individuals assigned to the project • Schedule and availability
• Cost of services
VI. Submission Information
Proposals are to be submitted by email no later than 5:00 P.M., Tuesday, July 12, 2022 to:
Lucy Mallonee, MMC
City Clerk/Human Resources Director
Los Banos City Hall
520 J Street
Los Banos CA 93635
209 827-2412
Email: lucy.mallonee(?v losbanos.org
The City reserves the right to reject any and all proposals submitted, to request clarification of services submitted, to request additional information from proposers, and to waive any irregularity in the proposal. Finalist candidates may be asked to present their qualifications to the City Council.
The award of a contract to the successful consultant will be at the sole discretion of the City Council.
EXECUTIVE RECRUITMENT SERVICES
CITY G R
CllY O LOS OS
◄ , Koff & Associates I A Gallagher Company
Koff & Associates
July 12, 2022
Lucy Mallonee,
A Gallagher Company
City Clerk/Human Resources Director
City of Los Banos,
520 J Street,
Los Banos CA, 93635
Dear Ms. Mallonee,
Thank you for the opportunity to submit our proposal to assist the City of Los Banos with Executive Recruitment services. We are excited about the possibility of developing this partnership and supporting the City with the search for its next City Manager. Koff & Associates {K&A) Recruiting, a Gallagher company, is uniquely qualified based on over 37 years of assisting public agencies with finding and placing candidates dedicated to public service.
Our unique selling proposition lies in K&A Recruiting's experience supporting public sector clients in California and throughout the USA. Through our investment in modern recruitment technology, we offer forward-thinking services that not only provide advanced extensive sourcing and outreach but allow us to tell the story of each project through easy-to-understand data.
Conducting countless executive search efforts has made K&A Recruiting an expert in identifying, targeting, recruiting, and successfully placing women and minority candidates in many of our recruitments. Diversity recruiting is an area of focus, and our firm has a vast pool of resources at our fingertips to provide outreach on an industry-wide basis to the public and private sector for qualified candidates nationwide. We pride ourselves on transparency, flexibility, and quality work.
As K&A's Recruitment Manager, I will be the Project Manager for this recruitment effort, with K&A Recruiting's support team assisting as needed. You can reach me at (510) 495-0448 or by email at [email protected].
Sincerely,
Frank Rojas
Recruitment Manager
----~--=-=-=-=-===:--=-=-=--=--=-----~-.-------------------li:a-----
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
Koff & As oc i at e
A Gallagher Company
Table of Contents
Business Information
Experience and Qualifications
Recent Successful Recruitments 2
Project Team 5
Project Approach / Methodology 7
References 11
Pricing Proposal 12
Other: Professional Services Agreement Acknowledgement 14 Signature Page 15
Attachment: Sample Brochure
2835 Seventh Street, Berkeley, California 94710 I 510.658.5633 I KoffAssociates.com Koff & Associate
A Gallagher Company
BUSINESS INFORMATION
Koff & Associates ("K&A") is a full spectrum, public-sector human resources and recruiting services firm founded by Gail Koff in 1984 and has been assisting cities, counties, special districts, other public agencies, and non-profit organizations.
As of April 30, 2021, we merged with Arthur J. Gallagher and are now officially a Gallagher Division. Our headquarters are in Berkeley, CA, and we have satellite offices in Southern California, the Central Valley, the Sacramento Region, and the Western US Region. GALLAGHER BENEFIT SERVICES, INC. is our legal name. It is a Delaware company, and the FEIN is 36-4291971.
EXPERIENCE AND QUALIFICATIONS
With 37 years of HR experience, K&A Recruiting knows public sector employment inside and out. We are familiar with public sector organizational structures, agency missions, operational and budgetary requirements, and staffing expectations. Our team is ready to support you at any level you wish- providing sourcing expertise, fullcycle recruitment at the start of your search through the start date of your newest employee, and everything in between.
K&A Recruiting provides personal attention to and creates long-term relationships with our clients. Because we care about and understand your organization's people, culture, leadership, and unique needs, we identify highly qualified candidates to support your goals.
We source top talent reflective of the communities you serve. With our focus on inclusion, networking and partnering with minority-based associations, utilizing bias-reducing tools, and drawing from our own employees' certification training, we are leaders in public sector Diversity and Inclusion.
K&A Recruiting uses advanced programs and unique sourcing methods to identify candidates which traditional recruiting strategies might have missed.
We continuously gather and analyze important data points and are always looking ahead at how we can use information technology to better serve you.
Our long list of clients indicates our firm's reputation as a quality organization that produces comprehensive, sound, and cost-effective results. K&A Recruiting is "hands on" and responsive with the ability and expertise to identify the ideal candidate(s) for the City of Los Banos.
K&A Recruiting uses its vast network to leverage recommendations and referrals of past clients in combination with modern sourcing techniques and technology to build the best candidate pools in the market. We are a team of true recruiters with over 60 years of combined experience. Our work speaks for itself, and our primary goal is to provide professional and technical consulting assistance with integrity, honesty, and a commitment to excellence.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
1 Koff & Associat es
A Gallagher Company
RECENT SUCCESSFUL RECRUITMENTS
The following is a partial list of recent executive recruitments conducted by Frank Rojas (some while at a previous firm):
Agency Title Year Completed
City of Oceanside City Manager Current
City of East Palo Alto City Manager Current
Budget Manager, Public Works Dir., Asst. Public Works Dir. (2), Chief City of Oxnard
Financial Officer, Purchasing Manager, Controller, Communications Current - 2017 & Marketing Manager, Assistant City Attorney, Planning & Environmental Manager, Assistant Director of Housing Programs I.T. Director, Deputy Director of Finance, Public Works Director, City of Berkeley Deputy City Attorney (2), Director of Health, Housing and Current - 2020 Community Services, Operations Manager (2)
City of Calexico City Manager, Chief of Police 2022/Current City of Long Beach City Treasurer Current
County of San Mateo Deputy Director, Transportation Authority; Transportation Executive Officer for Civil Rights, Employee & Labor Relations, and Current/2021 Authority/District Human Resources; District Surveyor
Director of Information Services, Deputy Director of Finance, City of Berkeley Accounting Manager, Manager of Engineering, Operations Manager Current/2021/2020 (2), Public Works Director, Asst. City Attorney, Health Housing & Community Services Director
City of San Bernardino Director of Public Works, Chief of Police, Director of Human Curr/2021/2020 Resources, Director of Animal Services, Director of Finance County of Riverside County Counsel, Diversity Equity and Inclusion Officer Current CEO (Executive Recruiter at past company)
East Valley Water District General Manager/Chief Executive Officer Current City of Leavensworth City Administrator 2022
Metro Parks Tacoma Chief Financial and Administrative Officer 2022 County of Stanislaus Director of Animal Services 2022
City of Tracy City Attorney 2022
City of Carson Public Works Operations Manager 2022
City of Riverside Budget Manager 2022
Contra Costa Water Dist. Director of Finance 2022
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
.
'
2 Koff & Associat .s
A Gallagher Company
City of Lawndale Director of Finance and City Treasurer 2022 City of San Jose Chief Information Officer 2022
City of Woodland Park Chief of Police 2022
East Bay Regional Park Chief Information Officer 2022 District Santa Barbara MTD
Director of Human Resources & Risk Management, Director of Current/2022 Finance and Administration
City of Salinas
Chief of Police, City Manager, Finance Director, Asst. Finance 2021 Director
Humboldt Waste Executive Director 2021 Management Authority City of Chico Public Works Director 2021
Tahoe Regional Planning Director of Human Resources & Organizational Development 2021 Agency County of Santa Clara Planning Services Manager/Deputy Director 2021 First 5 Alameda County Human Resources Director 2021
City of San Diego Director of Transportation 2021
City of Glendale City Manager 2021
County of Riverside County Executive Officer 2021
Orange County Social Chief Deputy Director, Division Director {3) 2021/2020/2019 Services Agency City of Carson Public Works Director, Community Services Director, City Manager 2021/2020/2019 City of Colton Public Works & Utility Services Director 2021 City of Redlands Director of Municipal Utilities & Engineering, Fire Chief 2021/2020 City of Ontario Economic Development Director 2021
County of Tulare Director of Human Resources & Development, Director of 2021/2020 Information & Communications Technology
City of Millbrae Director of Finance, Community Development Director 2020 City of Avondale Development & Engineering Services Director, Economic 2020/2019 Development Director
City of Redlands Fire Chief, Director of Municipal Utilities & Engineering 2020 City of Shafter City Manager 2020
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
3 Koff & Associat es
A Gallagher Company
City of Ontario Municipal Assistant General Manager 2020 Utilities City of Bell Director of Community Development 2020
City of Los Angeles Human Resource & Payroll Project Manager (ERP implementation) 2020 County of San Public Works Director, Human Resources Director, Assistant HR 2020/2019/2018 Bernardino Director, Director of Land Use Services, Regional Parks Director Orange County LAFCO Assistant Executive Officer 2020
LA Metro Chief Ethics Officer 2020
Orange County Fire Purchasing Manager, Fleet Manager, Human Resource Director 2020/2017 Authority City of Banning Director of Administrative Services, Director of Parks and Recreation 2019 City of Santa Ana City Manager, Parks & Recreation Director 2019 City of Bell Gardens City Manager 2019
City of Anaheim Deputy Planning Director, Engineering Manager, Buyer 2020/2018/2016 City of Garden Grove Finance Director, City Manager 2019/2016 Desert Healthcare Chief Executive Officer District 2019 City of San Marino City Manager 2018
County of San Luis County Administrative Officer 2018 Obispo County of Imperial County Executive Officer 2018
City of Avalon City Manager 2018
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
4 Koff & Associat es
A Gallagher Company
PROJECT TEAM
Frank Rojas
Recruitment Manager
Frank brings more than thirty (35) years of recruiting experience from the highly competitive direct placement and contracts labor industries and the corporate environment. He has significant experience placing corporate leaders, executive, professional, and technical staff, including individual contributors for the government sector, non-profits, aerospace, architectural and engineering, information technology, petroleum and chemical, energy, power, civil/structural, transportation, and private industry.
Frank began his career in Contract Labor. Over the next 30+ years, he launched seven start-up offices in several states and locations, providing direct placement and contract support to hundreds of clients in virtually all industries and levels of talent. He continued his career in the non-profit environment, managing and building talent acquisition support during significant growth periods. Having been a speaker at several networking and career coaching venues, Frank believes in utilizing traditional recruiting methodology with social media.
In addition to recently completing recruitments for the City of Salinas, City of Berkeley, City of San Diego, City of Oxnard, and First 5 Alameda County, recent successful efforts include positions of Finance Director, County Executive Officer, Director of Human Resources & Development, City Manager, Director of Transportation, Chief Ethics Officer, and Director-level hires for Information Technology, Social Services, Public Works, Economic Development, Community Services, Animal Services, and Division/Site General Managers.
Frank has been named in the top 1% viewed profiles on Linkedln and has established a strong client and customer base through trust, effective recruiting, relationship building, and teamwork.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
5 Koff & Associates
A Gallagher Company
PROJECT TEAM, Cont.
Joshua Boudreaux
Recruiting Supervisor
Joshua has over nine (9) years of public sector Human Resources experience.
He began his public sector journey as a labor representative with the Orange County Employees Association representing employees in grievances, investigations, meet and confers, interactive processes, arbitrations, and negotiations. He transitioned into the HR world at the City of Anaheim where he led classification and compensation projects. At the Orange County Fire Authority, he worked closely with Battalion and Division Chiefs on projects such as classification and compensation, employee relations, and recruitment.
Prior to joining K&A, Joshua served as an Administrative Manager for the County of Orange where he handled employee grievances, conducted investigations, and represented the County on meet and confer items. He served as the President of the Orange County Human Resources Consortium in 2017-2018. Since joining K&A, Joshua partners his classification and compensation experience, marketing skills, and recruitment experience to bring a full-service experience to all clients. He currently manages full-cycle recruitments for California public sector agencies including, cities, counties, and special districts. He provides supervisory oversight for technical, professional, and management recruitments.
Joshua earned his S.S. in Political Science with a concentration in American Politics from the University of California, Los Angeles; his Master's in Public Administration from Chapman University (Brandman}; and a Master's Certificate in Human Resources with emphasis in Labor Relations from Cornell University.
Current & Previous Recruitments: City of Seaside - Associate Engineer, Senior Engineer; City of Fairfield - Fire Inspector 1/11; Valley Water District - Environmental Planner/Regulatory Specialist, Senior Engineering Technician, Sr. Information Systems Technician; County of Sonoma - Real Estate Manager; Alameda County Water District - Director of Engineering; Dublin San Ramon - Waste Water Treatment Superintendent, Electrician II; City of Long Beach - Jail Administrator, Medical Director, Occupational Health Services Manager; Port of Oakland - Maintenance Manager; City of Gilroy - Fleet Superintendent; Big Bear Lake - Senior Accountant; City of Richmond - Budget Administrator, Accounting Manager; Monterey One Water - SCADA Analyst; City of Richmond - Deputy Director of Community Services: Employment and Training.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
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A Gallagher Company
PROJECT APPROACH/METHODOLOGY
Our philosophy ensures thorough, thoughtful, and strategic sourcing, evaluation, selection, and vetting of candidates. We reach out directly to potential candidates, referral sources, professional associations, and user groups, etc. by using business media, outreach emails, general advertising, and most importantly picking up the phone and actively calling passive applicants. This strategy also includes focused advertising on websites and in publications specific to women and minority candidates.
K&A Recruiting will provide weekly progress reports to the City Council and participate in conference calls and onsite meetings as requested.
We are responsible for ensuring compliance, adhering to, and maintaining all legally mandated documentation throughout the process.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
7 off & Associate
A Gallagher Company
Step l: Ideal Candidate Profile
Developing the profile for the ideal job candidate for the position is crucial for a successful search process. We will coordinate with the City Council in identifying and developing:
■ The various organizational needs, vision, mission, goals, strengths, challenges, opportunities, and culture of the organization;
■ Position competency requirements, i.e., knowledge, skills, and abilities; ■ Personal and professional attributes required of and priorities for the new incumbent; ■ Type of working relationship senior leadership desire with the new incumbent; ■ Advertising strategies in conjunction with a national and/or regional outreach campaign; • Compensation levels; and
■ Schedule of deliverables from K&A Recruiting.
After meeting(s) with the City Council, there will be a consensus of the key qualifications and characteristics of the position and the process, action plan, and timetable to be utilized for the recruitment process.
Brochure Design & Posting
Following the development of the candidate profile, an eye-catching recruitment brochure will be professionally produced in coordination with the City Manager's feedback. The brochure will highlight the strengths of the City of Los Banos and the surrounding community. The brochure will feature the organizational structure and services of the City, its mission and goals, pertinent facts regarding the position, and necessary and desirable candidate qualifications.
Step 2: Five Week Window of Application & Sourcing
\ ,
K&A Recruiting can, at the request of the City, facilitate community surveys or community outreach forums to encourage feedback from residents. A report of resident comments will be provided to the City prior to firstround interviews.
Our effort will include a variety of activities designed to build the best available candidate pool. Our techniques and methodologies allow us to source from extensive pools of potential candidates and referral sources.
In coordination with the City Council, K&A Recruiting will:
• Identify prospects;
■ Provide each potential candidate with access to the recruitment brochure; • Capture interested candidates in our recruitment project database; and • Provide representative data to the City Council, including candidate documents, interview notes, and an outline of the recruitment process.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
8 Koff & Associat es
A Gallagher Company
Step 3: Recommendation of Candidates
K&A Recruiting will provide the City Council with a report of the leading candidates to further narrow the pool to the most highly qualified and establish the best organizational fit of each potential finalist. This screening process is specifically designed to assess the personal and professional attributes the City Council has identified and will focus on each candidate's ability, technical competency, and fit with the City's values, culture, and needs. Our assessment will consist of:
■ Experience and qualifications;
■ Cultural fit based on our understanding of essential intangibles; • Clarity of any issues identified in the submitted documents; ■ Reasons for position interest,
• The level of commitment to the position and the organization; and ■ Other issues, including salary requirements.
Step 4: Interview Facilitation
We will advise and develop interviewing strategies and a menu of questions that will help analyze candidates' qualifications and management/work styles. We will facilitate all necessary communications with the Hiring Authority and candidates to ensure everyone is well prepared.
Interview questions will elicit information about each candidate's technical skill set, experience, leadership skills, adaptability, political astuteness, self-awareness, and other important aspects of the ideal candidate profile.
Questions, evaluation tools, and additional materials will be assembled in intuitive and user-friendly interview packets. We will use evaluation criteria agreed to by the City.
The Project Manager will coordinate interviews, interview schedules, and finalize the process. We will provide oversight during the panel interview process and facilitate a focused discussion with the City at the beginning and conclusion of the interviews to identify the most qualified candidate(s) for final interviews.
Step 5: Background, References, and Offer
K&A Recruiting provides a thorough and quality reference and background check process for our clients. We start by calling candidates' employment and professional references and having an in-depth discussion, covering their strongest business characteristics, work style, interpersonal skills, and position-specific knowledge. All references will be documented and presented in a concise, user-friendly manner.
Background checks are conducted in coordination with a third-party firm to verify educational degrees and employment records and confirm clear driving records, criminal records, and financial history/credit. Reports can be tailored to clients' needs upon request. Safety for clients and their communities is our priority, so rest assured that we, as well as our background contract firm, meet or exceed relevant reporting requirements.
K&A Recruiting can facilitate and lead the negotiations of the final terms and conditions of employment, such as the compensation package, benefits, and other perquisites (perks). We will notify all candidates not selected as finalists for the position.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
9 Koff & Assoc I ates
A Gallagher Company
Project Schedule
The following is a typical schedule for conducting recruitment efforts. Search efforts for executive recruitments generally take twelve to fourteen (12-14) weeks to complete, allowing enough time for all steps of the process and client schedules.
Weeks
Step 1
Step 2
Step 3
Step4
Step 5
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
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A Gallagher Company
REFERENCES
We are proud of our past recruitment work with clients to successfully place candidates to meet their organization's needs.
Recruitment & Agency Contact
Oxnard, City of Lisa Baker
Assistant Director, Human Resources
Public Works Director, Asst. Public Works Director (2), Chief 805.385.7596 Financial Officer, Purchasing Manager, Controller, [email protected] Communications & Marketing Manager, Assistant City Attorney, 4300 W. Third Street Civil/Traffic Engineers Oxnard, CA 93030
San Bernardino, City of Edelia Eveland
Assistant City Manager
Director of Community & Economic Development, 909.384.5262 Chief of Police, Director of Human Resources, eveland ed@bsbcit~.org Director of Animal Services, Finance Director 290 North 'D' Street San Bernardino, CA 92401
Berkeley, City of Paul Buddenhagen, Deputy City Manager Liam Garland, Public Works Director
Director of Health, Housing, and Community Services, Public 510.981.7014 Works Director, Deputy City Attorney(s), Manager of Qbudden hagen@cit~ofberkele~. info Engineering, Operations Manager(s) 510.981.6303
lgarland@cit~ofberkele~.info
2180 Milvia St
Berkeley, CA 94704
Salinas, City of Marina Horta-Gallegos
Human Resources Director
City Manager 831.758.7417
Finance Director [email protected]
200 Lincoln Avenue
Salinas, CA 93901
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
11 Koff & Associate - A Gallagher Company
PRICING PROPOSAL
- - ~-
·.Project . . _ ~ •. - ~ . · . - - . ~ -- __ )
• City Manager
• Total not-to-exceed professional fee of $25,000, which includes all professional services and expenses, including brochure development and design, advertising, printing and shipping, associated consultant travel if required, and background.
• Invoices will be billed monthly in four equal increments of $6,250.
Note: Expenses do not include candidate travel.
Optional: Recruitment Video
In addition to the standard recruitment brochure, K&A can develop a Recruitment Video to better highlight the positive elements of the organization and community. These videos have proven to attract more job seekers and effectively expand the talent pool. Videos run approximately three-minutes in length and highlight the workplace environment, local landscape, and include interviews with selected staff. This video is optional and costs $3,500.
Placement Guarantee
K&A Recruiting is committed to recommending only the most qualified candidates who meet all the necessary requirements and qualifications and are also a cultural fit for the City. We proactively recruit for each search effort until a successful candidate is placed.
Therefore, we promise to present to the City a selective pool of candidates that met or exceeded our standards during the thorough screening processes and have been identified as ideal matches for the position. Should the City disapprove of all final candidates or should none pass the final interview and reference check process, we will work to find a new slate of candidates at no added cost, with the possible exception of necessary advertising.
In addition, for full recruitments for executive and mid-management positions, should the incumbent leave the position or be terminated from employment within 12 months of hire due to performance issues, we commit to conducting a one-time additional executive search to identify a replacement and only charge related expenses as described in the Pricing Proposal.
Overall, K&A Recruiting's retention rate during the first 12 months of hire is robust and has been above 95% over the last 37 years.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
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A Gallagher Company
Recruiting Process During Covid-19 Crisis
We will work to counterbalance market forces and build a pipeline of potential candidates through strong marketing and branding efforts, including videos, job postings, and a social media campaign. Our ongoing communication with candidates helps with reputation and keeps them engaged; so, when there is an opportunity that matches their background, we reduce the time-to-hire. As always, communication is key.
Candidates who experience a warm, communicative recruitment experience are more likely to maintain their interest and are more likely to feel welcomed into the organization. The recruitment experience is the first impression your employee receives and is a crucial factor in employee engagement and tenure.
We have embraced the virtual interview. The push into virtual technologies due to the pandemic was generally new for many public agencies. Our crystal ball tells us that virtual interviewing is not going away regardless of how the public sector world evolves going forward beyond the pandemic. Although virtual interviewing may have become necessary during this crisis, it is not a temporary strategy that should fall to the wayside; how we communicate in virtual interviews is essential and will continue to be as we move forward.
To conduct an effective virtual interview, simple steps can be taken to ensure a predictable and high-quality process. We will be clear on exactly how the interview process will go and what candidates should expect. We are sawy at navigating the technology and can help with technical challenges on the fly. Coaching panel members to maintain a professional demeanor during virtual interviews and eliminate smartphone or other competing screen distractions, just as you would in person, can also help the process.
K&A Recruiting Organizational Diversity Statement
This statement reaffirms our commitment to affirmative action efforts and providing equal employment opportunities to all employees and applicants for employment in accordance with equal opportunity and affirmative action laws.
We affirm our personal and official support of these policies, which provide that K&A Recruiting is committed to implementing the affirmative action policies, programs, and procedures included in this plan to ensure that employment practices are free from discrimination. Employment practices include but are not limited to the following: hiring, promotion, demotion, transfer, recruitment or recruitment advertising, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. We will provide reasonable accommodation to applicants and employees with disabilities.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
13 Koff & Associates
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OTHER: PROFESSIONAL SERVICES AGREEMENT ACKNOWLEDGEMENT
We will be pleased to sign the City's professional services agreement for recruitment services, however we respectfully request that the City will allow for a period of negotiation of certain terms in the professional services contract related to liability, indemnity, insurance, and other terms. We have found that we have always come to an agreement with all of our clients in the past and appreciate the City's flexibility in reviewing certain terms in a collaborative fashion between our legal counsels.
INSURANCE ACKNOWLEDGEMENT
Gallagher shall at all times during the term of this Agreement and for a period of two (2) years thereafter, obtain and maintain in force the following minimum insurance coverages and limits at its own expense:
► Commercial General Liability {CGL) insurance on an ISO form number CG 00 01 {or equivalent) covering claims for bodily injury, death, personal injury, or property damage occurring or arising out of the performance of this Agreement, including coverage for premises, products, and completed operations, on an occurrence basis, with limits no less than $2,000,000 per occurrence;
► Workers Compensation insurance with statutory limits, as required by the state in which the work takes place, and Employer's Liability insurance with limits no less than $1,000,000 per accident for bodily injury or disease. Insurer will be licensed to do business in the state in which the work takes place; ► Automobile Liability insurance on an ISO form number CA 00 01 covering all hired and non-owned automobiles with limit of $1,000,000 per accident for bodily injury and property damage; ► Umbrella Liability insurance providing excess coverage over all limits and coverages with a limits no less than $10,000,000 per occurrence or in the aggregate;
► Errors & Omissions Liability insurance, including extended reporting conditions of two (2) years with limits of no less than $5,000,000 per claim, or $10,000,000 in the aggregate; ► Cyber Liability, Technology Errors & Omissions, and Network Security & Privacy Liability insurance, including extended reporting conditions of two (2) years with limits no less than $2,000,000 per claim and in the aggregate, inclusive of defense cost; and
► Crime insurance covering third-party crime and employee dishonesty with limits of no less than $1,000,000 per claim and in the aggregate.
► All commercial insurance policies shall be written with insurers that have a minimum AM Best rating of no less than A-VI, and licensed to do business in the state of operation. Any cancelled or non-renewed policy will be replaced with no coverage gap, and a Certificate of Insurance evidencing the coverages set forth in this section shall be provided to Client upon request.
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
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A Gallagher Company
SIGNATURE PAGE
We thank you for your consideration of our proposal. We are committed to providing high-quality service and investing in a long-term partnership.
This proposal is valid for ninety (90) days.
Respectfully submitted,
By: KOFF & ASSOCIATES
State of California
Frank Rojas
Recruitment Manager
RECRUITMENT SERVICES FOR CITY OF LOS BANOS
Date: July 12, 2022
15 ' fA. Gallagner Company
THE COMMUNITY
The City of East Palo Alto is a beautiful community located in the heart of the Silicon Valley, uniquely positioned to maximize its potential as a significant city in the region. Founded by speculators and farmers in 1849, the town was originally named Ravenswood.
In 1983, the residents decided to incorporate as East Palo Alto. The City features a rich heritage, a culturally diverse community, and a moderate climate. Centrally located with close proximity to the San Jose and San Francisco international airports, East Palo Alto brings a commitment to the environment and to expanding open space and park facilities. This is a friendly residential community with a small town, family-oriented atmosphere, with a progressive public school district and excellent private schools. Major nearby colleges include Stanford University, San Jose State University, San Francisco State University, and the University of San Francisco. The population is approximately 31,500 with an area of 2.5 square miles.
GOVERNANCE
The five-member City Council is the duly elected governing body of the City and are elected to serve four-year terms. To assist the Council and the citizens of the City in carrying out the duly established policies of the Council and to administer the needs of the City, the Council establishes the structure and procedures for governing and administering the City. The Council appoints the City Manager and City Attorney. The City Manager in turn appoints other City department heads, who are generally responsible for the proper function of their respective departments in carrying out the established policies of the Council and serving the needs of the citizens.
THE POSITION
Under policy direction, the City Manager plans, organizes, and provides administrative direction and oversight for all City functions and activities; provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperative working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; pursues appropriate avenues of economic and community development; and performs related work as required.
The City Manager receives administrative and general policy direction from the City Council. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. The City Manager exercises general direction and supervision to the entire City staff through subordinate levels of management and supervision.
Key Functions include but are not limited to the following:
► Plans, organizes, and administers operations of the City either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations and adopted policies and objectives of the City Council.
► Directs and coordinates the development and implementation of goals, objectives, and programs for the City Council, Department Heads, and the City; develops administrative policies, procedures, and work standards to ensure that the goals and objectives are met and that programs provide mandated services in an effective, efficient, and economical manner. ► Oversees the preparation of the annual budget for the City; authorizes, directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council. ► Advises the City Council on issues, programs, and financial status; prepares and recommends long- and short-term plans for City service provision, capital improvements, and funding; directs the development of specific proposals for action regarding current and future City needs; attends all meetings of the Council.
► Oversees the administration, construction, use, and
maintenance of all City facilities and equipment, including buildings, parks, facilities, and other public property. ► Represents the City and the Council in meetings with
governmental agencies, community groups, and various
business, professional, educational, regulatory, and legislative organizations.
► Provides for the investigation and resolution of complaints regarding the administration of and services provided by the City government.
► Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes, ordinances, and regulations.
► Oversees the selection, training, professional development, and work evaluation of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff; serves as the hearing officer for grievances and discipline hearings.
► Directs the preparation of and prepares a variety of
correspondence, reports, policies, procedures, and other written materials.
► Ensures the maintenance of working and official City files. ► Ensures that the Council is kept informed of City functions, activities, and financial status, and of legal, social, and economic issues affecting City activities.
► Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
► Responds to the most complex, difficult, and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
► Performs other duties as assigned.
IDEAL CANDIDATE
The ideal candidate will be an honest, ethical, and dynamic leader with a record of professional accomplishments that demonstrate the ability to effectively lead a diverse public organization. A proven record as an effective and collaborative leader-possessing confidence, excellent communication and interpersonal skills, strong technical and business acumen, and sound fiscal management skills-is essential. This challenging position requires a strong, visionary leader committed to quality improvement, customer service, staff engagement and inclusiveness, and performance management. The qualified candidate will be able to negotiate challenging political waters, while remaining focused on organizational goals, managing a solid executive team, and working with a passionate and involved City Council. The successful candidate will be a visionary, strategic leader and planner who can work with City Council, staff, union representatives, and other key stakeholders to achieve economic growth and improve the quality of life for all City residents.
The successful candidate will have demonstrated a solid track record of leading and managing municipal service initiatives in the areas of public safety, business and economic development, and public works. The ideal candidate shall have expertise in financial and budget management, agency administration, and the ability to maintain collaborative relationships with City Council, staff, and the community. The new City Manager will have excellent interpersonal abilities necessary to build and maintain solid relationships with elected officials, regional and national business partners, surrounding cities, governmental agencies, union representatives, staff, and the community through open and respectful dialogue. It is important to engage and embrace in the cultural diversity of the City.
Key Attributes and Characteristics
► A strong leader who shares the vision of the Council and community, and who can advocate, articulate, and implement that vision. A manager who is able to blend innovation and creativity; someone who can think outside the box and can creatively move the City in a new direction or next step, while acknowledging the challenges of the City and addressing those in a strategic manner.
► A professional who can lead the organization with a
commitment to uphold the values of East Palo Alto, including valuing positive employee working relations and respecting the richness of cultures and diversity.
► A forward thinker with the willingness to make difficult decisions based on what is right and what is best for the organization.
► A friendly, approachable leader who is visible and actively engaged in the community to ensure quality customer
service, one that understands the needs of the community to ensure their concerns are heard and respected.
► A diplomatic professional, someone known as a people
person with an engaging style, who is comfortable interacting with a wide spectrum of individuals and who welcomes
dialogue and discussion.
► An inclusive, engaging, and communicative leader with the highest integrity, character, and ethics.
► A manager who values and openly demonstrates an
appreciation for and connection with staff, and has the ability to maintain and build trust and actively listen.
QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
► Equivalent to graduation from a four-year college or university with major coursework in public or business administration, public policy, finance, or a related field.
► Five (5) years of management experience in a public agency setting as a City Manager, Assistant City Manager, or in a related administrative/managerial capacity involving
responsibility for planning, organization, and implementation. ► An equivalent to a master's degree in Public or Business Administration is highly desired.
SALARY AND BENEFITS
The Salary for the City Manager position tops out at
$226,600.19.
■ APPLICATION PROCESS
AND RECRUITMENT SCHEDULE
The final filing date is Monday, August 15, 2022.
To be considered, please electronically submit your resume, cover letter and a list of six professional references (references will nm be contacted in the early stages of the recruitment) to:
https://koffassociates.comkity-manager-4/
Resumes should reflect years and months of positions held, as well as size of staff and budgets you have managed. For additional information, please contact:
Kof
A Gallagher Company
Frank Rojas / Carlo Zabala
(510)495-0448 I (510)342-3233
fro [email protected] / [email protected] Website: httos:Ukoffassociates.com/
Resumes will be screened based on the criteria outlined in this brochure. Candidates with the most relevant qualifications will be given preliminary interviews by the executive recruiter. Koff & Associates will report the results to the City. The City will then select candidates who will be invited to participate in a formal interview process. Extensive reference and background checks will be completed on the selected candidate.
•
e SECTARIS
PARTNERS
STRATEGIC PLANNING
DEVELOPMENT
PROJECT MANAGEMENT
w,v,v. sc ctaris. p artncrs
Presented by:
Sherri Reusche, Partner and Lead Consultant
Adam Cox, Managing Partner
Sectaris Partners LLC
[email protected]
209.631.3803
PROPOSAL TO
CITY OF LOS BANOS
CITY MANAGER
SEARCH
JULY 7, 2022
Sectaris Partners is pleased to offer this proposal to the City of Los Banos for city manager recruitment services.
Sectaris Partners is a firm with a roster of professionals who collectively have over 140+ years of experience in the administration and innovation of public agencies and nonprofit organizations. Based in Calaveras, senior consultant and partner Sherri Reusche will be the lead project manager, assisted by Merced-based managing partner Adam Cox.
Sectaris Partners believe that a City Manager should understand and manage the finances, personnel, City Council policies and be the liaison between the City and community at large. They should be able to delegate tasks to City employees and work with the elected members of the City in a positive manner. It is important for the City Manager to represent the City to the media and public with integrity and clarity.
The individual chosen by the City must have a demonstrable history of effective community leadership and transparent governance. They also need the ability to address the concerns of City residents and have a cultural understanding.
Our firm strongly believes in transparency and accountability, both for ourselves and for the candidates we field on behalf of our client. This proposal will detail our commitment to support your City as it undertakes this very important responsibility with the appointment of a permanent City Manager.
Our search process will include working with the City Council and stakeholder groups to identify desirable qualifications and characteristics of its next City Manager. Sectaris will review with the Council members the roles and responsibilities and expectations. We will meet in closed session with the Council members and also individually to capture a thorough profile of the ideal candidate.
Next we will develop advertising materials, publish the posting, and respond/reach out to potential applicants. The job announcement will be circulated to various job sites and professional organizations and publications locally, regionally, and statewide. This job announcement will detail the City's instructions to prospective candidates on what materials should be included with their application packet.
Sectaris consultants will make themselves available to field inquiries from prospective candidates and will collect all applications. Initial candidate screening will be performed, and qualified respondents will be invited to speak directly with Sectaris. This provides prospective candidates an opportunity to clarify anything in their application and allows us to gauge interpersonal skills and review their experience and accomplishments in-depth. Qualified candidates will receive thorough background checks including personal and professional reference checks. Applicants will be screened either face to face or via video conference.
All qualified candidates' applications will be presented to the City Council in a closed session meeting to determine who the Council would like to interview. The format of the interviews will also be decided at this point. It's important to note that all respondents to the job advertisement will be presented to the City Council and they will be ranked or grouped as meeting or not meeting qualifications, etc.
Sectaris Partners will work with the City to schedule interview meeting location and will coordinate scheduling of the candidates. During the interviews, Sectaris will provide on-site support to the Council.
After the Council interviews all finalists, Sectaris will facilitate a discussion among the Council members to determine if there is consensus on one or more of the candidates. Should a clear candidate emerge, we will work with the City to move forward with the employment agreement negotiation process (led by City's legal counsel). Should the City Council decide they would like more information or would like to perform an extra level of due diligence on a candidate(s), Sectaris will facilitate virtual or in-person 2nd round interviews.
As we mentioned, our firm believes in transparent and accountable leadership. Our consultants will provide recommendenations, not pressure, to the City Council, in the event it is not ready to make a decision.
About Our Team
Sherri Reusche, a partner and senior search consultant for Sectaris, has been an elected school board trustee for 17 years. She has been involved in the California School Boards Association, having served as a Delegate, on the Board of Directors, and as Vice President. She has spent many years working with the Calaveras Chamber of Commerce and Calaveras Community Action Agency performing outreach and forging partnerships, and has also been a proud Rotarian for 27 years. She holds a B.S. in Liberal Studies from California State University of Sacramento and an M.S. in Leadership and Instruction from National University.
Sherri has worked closely with many public agencies and has performed multiple executive searches.
Adam Cox, managing partner, has been a nonprofit and public agency leader for nearly 15 years. As an elected official for over a decade, Adam learned the importance of transparency and accountability in governance; he believes bad government is a choice - one that can be corrected - and works for all his clients with that in mind. Adam holds a B.S. in Political Science from Arizona State University.
Project Timeline
Description
Interim City Manager and Administrative Services Director meets with Sectaris Partners
Meet with City Council individually and collectively
(in dosed session}
Posting & Advertising Date
Application Deadline
Applications and references reviewed with City Council
(in closed session)
First round interviews
Second round interviews (if needed}
City Council approval of new City Manager contract
Budget
Target Date
July 2022
July 2022
By August 1
By August 28, 11 :59PM
By September 21
September TBD
September TBD
By October 19
Sectaris Partners proposes a fee of $20,000 for this search.
Materials, job announcement advertisement(s) in local, regional and statewide publications, any applicable background check fees and contract negotiations will be included. Travel time and hotel stays will be additional. All Partners are billable at $125.00 per hour outside of the contract. This contract will not exceed $22,000.00.
*Outside of the contract: Any extra duties not stated in the above proposal such as Governance Training, Strategic Planning or any other services offered by Sectaris We appreciate the opportunity to serve the City of Los Banos.
TO:
FROM:
DATE:
TYPE OF REPORT:
SUBJECT:
Recommendation:
LOsBanos
·\t llie C,o,,,o,uh of ( alifot ma
Agenda Staff Report
Mayor Faria & City Council Members
Gregory B. Wellman, Interim City Manager
Lucy Mallonee, MMC (}~
City Clerk/Human Resources Director
August 17, 2022
Agenda Item
City Manager Recruitment Services
Interview and select the firm that you would like to execute a professional services agreement with for City Manager Recruitment Services out of the following three (3) recruitment firms:
• Koff &Associates
• ProRecruiters
• Sectaris Partners
Discussion:
At the August 3, 2022 Council Meeting, direction was given to staff to schedule interviews the week of August 15, 2022 and if possible on August 17, 2022 prior to the regular City Council Meeting.
Staff reached out to the three (3) firms and gave them the choice to be interviewed inperson or remotely by video conference (Zoom). All three (3) firms chose to be interviewed remotely by video conference (Zoom).
lnteNiew Process:
1. lnteNiews of each recruitment firm will take place at a public meeting on Wednesday, August 17, 2022 beginning at 3:00 p.m. via the Zoom meeting platform. Each firm is required to have the appropriate electronic device to appear by video with audio. The City Clerk shall provide each firm with the appropriate log in information prior to the meeting.
2. Each of the recruitment firms will be inteNiewed separately and allowed into the Zoom meeting at their pre-determined inteNiew time, which will be previously set by the City Clerk.
3. Each of the recruitment firms will introduce themselves at the beginning of their inteNiew and then Council Members will ask the pre-determined number of questions (up to 3 questions from each Council Member) that they sent to the City Clerk prior to the meeting.
Selection Process:
The selection will be made by ranking the firms in order of preference - 1, 2, 3, 4 and the firm ·th the lowest total will be selected.
Staff Report from August 3, 2022
Resolution
RESOLUTION NO. --
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING THE
MAYOR TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT FOR CITY MANAGER
RECRUITMENT SERVICES
WHEREAS, on June 28, 2022 the City of Los Banos released a Request for Proposals for City Manager Recruitment Services; and
WHEREAS, on July 12, 2022 the City of Los Banos received three (3) RFPs; and
WHEREAS, on July 20, 2022 the City of Los Banos selected all three (3) recruitment firms to interviewed: Koff &Associates, ProRecruiters, and Sectaris Partners; and
WHEREAS, on August 17, 2022 the City Council of the City of Los Banos conducted interviews with the three (3) recruitment firms during a Special City Council Meeting.
WHEREAS, on August 25, 2022 the City Council of the City of Los Banos selected a recruitment firm during a Special City Council Meeting.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby authorize the Mayor to execute the Professional Services Agreement with _____ for City Manager Recruitment Services in the amount The foregoing Resolution was introduced at a Special Meeting of the City Council of the City of Los Banos held on the 25th day of August 2022, by Council Member __ who moved its adoption, which motion was duly seconded by Council Member __ and the Resolution adopted by the following vote:
AYES: Council Members
NOES:
ABSENT:
APPROVED:
Manuel Thomas Faria 111, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk