LOs Banos
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www.losbanos.org
AGENDA
CITY COUNCIL MEETING
CITY HALL COUNCIL CHAMBERS
520 J Street
Los Banos, California
OCTOBER 4, 2023 - 6:00 PM
The City of Los Banos complies with the Americans with Disabilities Act (ADA) of 1990. * * * * * * * ** * * * * * * *
Si requiere asistencia especial para atender o participar en esta junta par favor flame a la oficina de la Secretaria de la ciudad al (209) 827-7000 a lo menos de 48 horas previas de la junta.
La Cuidad de Los Banos cumple con la Acta de Americanos con Deshabilidad (ADA) de 1990. ······ •··•••••· .. •••••·····••····••·•·•·•·••••••••••••••••••••·•••••·•••·••··••••••••••••••••••••••••••••••••••••••••·••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••·•·•••·•·•···•••·•·•·•···•··••·•••············ ..... .
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the meeting and in the City Clerk's office located at City Hall, 520 J Street, Los Banos, California during normal business hours. In addition, such writings and documents may be posted on the City's website at www.losbanos.org.
* * * * * * * * * * * * * * * *
Cua/quier escritura o los documentos proporcionaron a una mayoria de/ Ayuntamiento respecto a cualquier articulo en este orden def dia sera hecho disponible para la inspecci6n publica en la reunion y en la oficina de la Secretaria de la ciudad en City Hall, 520 J Street, Los Banos,
California durante horas de oficina normales. Ademas, tales escrituras y los documentos pueden ser anunciados en el website de la ciudad en www.losbanos.org.
Please note: The Brown Act provides the public with an opportunity to make public comment at any public meeting. As an alternative for in-person comments, written public comment may be made by e-mail to [email protected] or delivered to the City Clerk at City Hall, 520 J Street three (3) hours prior to the scheduled time of the meeting. Comments received will not be read aloud at the meeting, but shall be distributed to the City Council via e-mail and added to the agenda packet on the City's website for public review. Agenda packets can be found on the City's website at the following link: https://losbanos.org/category/city-council/ Los Banos City Council Agenda - October 4, 2023 Page 1 of4 1 1. CALL TO ORDER - October 4, 2023 6:00 PM
2. PLEDGE OF ALLEGIANCE.
3. ROLL CALL: (City Council Members)
Kenneth Lambert - District 1
Brett Jones - District 3
__ Douglas Begonia, Jr. - District 2
Deborah Lewis - District 4
__ Paul Llanez - Mayor
4. CONSIDERATION OF APPROVAL OF AGENDA.
Recommendation: Adopt the agenda as submitted.
5. PRESENTATIONS.
A. Certificate of Recognition - Employee of the Month for September 2023 - Debra Fisher, Admin Clerk 11 in the Public Works Department.
6. PUBLIC FORUM. (Members of the public may address the City Council Members on any item of public interest that is within the jurisdiction of the City Council; includes agenda and non-agenda items. No action will be taken on non-agenda items. Speakers are limited to a five (5) minute presentation. Detailed guidelines are posted on the Council Chamber informational table.)
7. CONSIDERATION OF APPROVAL OF CONSENT AGENDA. (Items on the Consent Agenda are considered to be routine and will be voted on in one motion unless removed from the Consent Agenda by a City Council Member.) A. Check Register for #240810 - #241238 in the Amount of $5,082,002.54.
Recommendation: Approve the check register as submitted.
B. City Council Resolution No. 6689 - Authorizing the City Manager to Execute the Contract with Marina Landscape Inc. for the Construction of Pacheco Park Irrigation Renovations in the Amount of $496,055 and a Project Contingency of $75,000 and Amend the Fiscal Year 2023-2024 Budget by Increasing the Appropriation Amount in the Park Development Fund Account 250-454-220-717 in the Amount of $320,000.
Recommendation: Adopt the resolution as submitted.
C. City Council Resolution No. 6690 - Authorizing Award of Contract to Synagro, Inc. in the Amount of $1,997,902.53 with a Contingency in the Amount of $21,797.47 for the BioSolid Removal Contract at the Waste Water Treatment Plant.
Recommendation: Adopt the resolution as submitted.
Los Banos City Council Agenda - October 4, 2023 Page 2 of4 2 D. City Council Resolution No. 6691 - Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Fehr & Peers, Inc. to Conduct Additional Traffic Data Collection for the Transportation Master Plan Update in the Amount of $10,800.
Recommendation: Adopt the resolution as submitted.
E. City Council Resolution No. 6692 - Authorizing Award of Construction Contract to Amerine Systems, Inc. in the Amount of $675,000 with a 10% Contingency in the Amount of $67,500 for the Construction of the West I Street Sewer Lift Station Rehabilitation Project and Adopting a Revised Budget for the Fiscal Year 2023-24 as it Pertains to the Waste Water Collection Fund.
Recommendation: Adopt the resolution as submitted.
F. City Council Resolution No. 6693 - Authorizing the City Manager to Execute a Professional Services Agreement between the City of Los Banos and Precision Civil Engineering, Inc. for On-Call Temporary Staffing Services for the Public Works Department in an Amount Not to Exceed $200,000.
Recommendation: Adopt the resolution as submitted.
G. City Council Resolution No. 6694 - Authorizing the City Manager to Execute a Professional Services Agreement between the City of Los Banos and Jacob Green & Associates for Recruitment Services to Fill the Positions of Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager as Stated in their Proposal.
Recommendation: Adopt the resolution as submitted.
8. CONSIDERATION OF APPROVAL OF CITY COUNCIL RESOLUTION NO. 6695 - APPROVING THE PURCHASE AND SALE AGREEMENT FOR THE
RESIDENTIAL REAL PROPERTY OWNED BY THE CITY LOCATED AT 1329 FRANK STREET, DOS PALOS (APN 012-104-017).
Recommendation: Receive staff report and adopt the resolution as submitted.
9. CONSIDERATION OF NOMINATION TO MERCED COUNTY ASSOCIATION OF
GOVERNMENTS (MCAG) MEASURE V CITIZENS OVERSIGHT COMMITTEE - Michael Amabile.
Recommendation: Approve the nomination as submitted.
10. ADVISEMENT OF PUBLIC NOTICES. (2 Reports)
Recommendation: Informational item only, no action to be taken.
11. CITY MANAGER REPORT.
Recommendation: Informational item only, no action to be taken.
Los Banos City Council Agenda - October 4, 2023 Page 3of4 3 12. REPORT/UPDATE ON MERCED COUNTY ASSOCIATION OF GOVERNMENTS (MCAG), PENINSULA CLEAN ENERGY (PCE), MEASURE V COMMITTEE, AND
SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT (SJVAPCD),
AND LOS BANOS DOWNTOWN PROPERTY & BUSINESS IMPROVEMENT
DISTRICT (LBDPBID).
Recommendation: Informational item only, no action to be taken.
13. CITY COUNCIL MEMBER REPORTS.
A. Kenneth Lambert - District 1
B. Douglas Begonia, Jr. - District 2
C. Brett Jones - District 3
D. Deborah Lewis - District 4
E. Paul Llanez - Mayor
14. ADJOURNMENT.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. ~-t-~
Lucille L. Mallonee City Clerk Dated this 29th day of September 2023 Los Banos City Council Agenda - October 4, 2023 Page 4 of4 4 CERTIFICATE OF RECOGNITION
<Presented <To
DEBRA FISHER
Admin Clerk II - Public Works Department
In recognition of your outstanding peifonnance
• and dedicated service to tlie City of Los (Banos and
for 6eing named"P,mp(oyee of tlie :Montli"for Septem5er 2023. <Pau{ £Canez, :Mayor
<Dated: Octo6er 4, 2023
~ "~ LOs Banos
At the Crossmad.~ cif California
·-
5 THIS PAGE IS INTENTIONALLY LEFT BLANK
6 CK # 240810 - # 241238 10/04/2023 $5,082,002.54
Check Report
Check by Date
Check Number Payment Date
240821 09/01/2023
240822 09/01/2023
240823 09/01 /2023
240824 09/01/2023
240825 09/01/2023
240826 09/01/2023
240827 09/01/2023
240828 09/01 /2023
240829 09/01/2023
240830 09/01/2023
240831 09/01 /2023
240832 09/01/2023
240833 09/01/2023
240835 09/01/2023
240836 09/01/2023
240837 09/01/2023
240838 09/01/2023
240839 09/01 /2023
240840 09/01/2023
240841 09/01/2023
240842 09/01/2023
240843 09/01 /2023
240844 09/01/2023
240845 09/01/2023
240846 09/01/2023
240847 09/01/2023
240848 09/01/2023
240849 09/01/2023
240850 09/01/2023
240851 09/01/2023
240852 09/01 /2023
240853 09/01/2023
240854 09/01 /2023
240855 09/01/2023
240856 09/01/2023
240857 09/01 /2023
240858 09/01/2023
240859 09/01/2023
240860 09/01/2023
240861 09/01/2023
240862 09/01/2023
240863 09/01/2023
240864 09/01 /2023
240865 09/01/2023
240866 09/01/2023
240867 09/01/2023
240868 09/01/2023
240869 09/01/2023
240870 09/01/2023
240871 09/01/2023
240872 09/01/2023
Vendor Name
Airworx LLC
BSK Associates
Core Business Interiors
CSG Consultants Inc.
Merced County Auditor Controller
Nossaman, LLP
Gerald "Obie" O'Brien
PG&E Company
Pro Group Painting
Provost and Pritchard Engineering, Inc.
Russ Bassett Corp.
Securelt Tactical, Inc.
Sun Life Financial
Superior Pool Products, LLC
Technicon Engineering Services, Inc.
Law Offices of William A Vaughn
Aramark Unifonn Ser Inc
AramarkUnifonn & Career Apparel Group, Inc.
AT&T
Dorothy June Baker
BJ's Consumers Choice Pest Control Inc.
Borges & Mahoney Company
BSK Associates
Bucher Municipal North America Inc.
Carlson Scale, Inc.
CDTFA California Dept. of Tax & Fee
Central Valley Concrete Inc.
CSJVRMA
Comcast
Copy Shipping Solutions
CPS
Dihana Duran
Edges Electrical Group, LLC
Fast Track Car Wash
Federal Express Corporation
Fehr & Peers
Foster & Foster Consulting Actuaries, Inc.
Dalyla Garciasalas
Hach Company
Joe Heim
Helena Chemical Co Inc
Henley Pacific, LLC
Holt of California
Marfab Inc
Merced Chevrolet Inc.
Municipal Maintenance Equipment, Inc.
New Beginning Ministries of Los Banos
Ashley Noriega
O'Dell Engineering
OSE
David Oliveira
T Cityof B L OS . anos
~,
Payment Type Void Payment Amount
Regular 11 ,888.00
Regular 9,939.25
Regular 186,921.78
Regular 15,358.75
Regular 750.00
Regular 2,692.00
Regular 77.14
Regular 267,786.16
Regular 52,978.65
Regular 16,965.70
Regular 30,610.12
Regular 15,024.24
Regular 6,988.38
Regular 16,967.41
Regular 5,224.00
Regular 23 ,133.60
Regular 751.88
Regular 170.69
Regular 31.43
Regular 205.85
Regular 158.00
Regular 1,873.23
Regular 2,473.29
Regular 1,444.64
Regular 4,629.24
Regular 367.00
Regular 1,195.16
Regular 336.50
Regular 118.16
Regular 81.02
Regular 2,134.00
Regular 1,250.00
Regular 3,658.20
Regular 609.00
Regular 13.64
Regular 4,942.50
Regular 2,750.00
Regular 350.00
Regular 1,444.20
Regular 286.00
Regular 2,446.88
Regular 68.90
Regular 115.38
Regular 138.77
Regular 342.12
Regular 706.50
Regular 100.00
Regular 600.00
Regular 4,276.50
Regular 295.99
Regular 3,419.75
7 240891 09
/01/2023 O'Reilly Auto Parts Regular 777.52
240892 09/01/2023 Danna Ortiz Regular 450.00
240893 09/01/2023 Pace Supply Corp. Regular 560.45
240894 09/01/2023 PlaceWorks, Inc. Regular 1,124.55
240895 09
/01
/2023 Provost and Pritchard Engineering, Inc. Regular 3,300.30 240896 09
/01
/2023 Protech Security & Electronics, Inc. Regular 4,497.37 240897 09/01/2023 Quad Knopf, Inc. Regular 1,097.77
240898 09/01/2023 Safe T Lite of Modesto, Inc. Regular 1,703.29 240899 09/01/2023 Smith & Loveless Inc Regular 2,019.55 240900 09
/01/2023 Sorensens True Value Regular 594.31
240901 09
/01/2023 Staniec Consulting Services, Inc. Regular
3,125.00
240902 09/01/2023 State Water Resources Control Board Regular 120.00 240903 09/01/2023 San Luis & Delta-Mendota Water Authority Regular 500.00 240904 09/01/2023 Technicon Engineering Services, Inc. Regular 2,646.50 240905 09
/01/2023 TeamCalifomia Economic Development Corp. Regular 1,500.00 240906 09
/01
/2023 Triangle Rock Products Regular 532.46
240907 09/01/2023 Tyler Technologies, Inc. Regular 1,015.00 240908 09/01/2023 Verizon Wireless Regular 2,092.21
240909 09/01/2023 Windecker Inc Regular 991.83
240910 09
/01/2023 Maria Arreola Regular 44.28
240911 09
/01
/2023 BellaMia Real Estate Regular 29.56
240912 09/01/2023 Shelly and Joseph Gipson Regular 64.59 240913 09/01/2023 Braeden Grimsby Regular 46.54
240914 09/01/2023 Samantha Guajardo Regular 13.80
240915 09
/01
/2023 Clifford Hodges Regular 91.67
240916 09
/01
/2023 Casey McBrian Regular 64.59
240917 09/01/2023 MHP Builders Inc Regular 173.81
240918 09/01/2023 Laura Mora Nunez Regular 84.90
240919 09/01/2023 Lisa Pena Regular 57.82
240920 09
/01/2023 Eduviguez Ramirez Regular 44.47
240921 09
/01
/2023 Angel Soria Hernandez Regular 88.27
240922 09/01/2023 Analisa Travaglione Regular 84.90
240923 09/01/2023 Jose Luis Zarate Regular 71.35
240924 09/05/2023 Aflac-Customer Service Regular 270.18 240925 09
/05
/2023 AFSCME District Council 57 Regular
1,720.77
240926 09/05/2023 Empower Annuity Ins. Co of America Regular 1,990.00 240927 09/05/2023 Empower Annuity Ins. Co of America Regular 1,449.02
240928 09/05/2023 Los Banos Police Assn Regular 1,085.00 240929 09/05/2023 Los Banos Police Assn. Regular 280.00 240930 09
/05
/2023 Merced County Sheriff Regular 200.00
240931 09/05/2023 MissionSquare Regular 441.65
240932 09/05/2023 MissionSquare Regular 10
,725.00
240933 09/05/2023 Nationwide Retirement Solutions Regular 5,352.33 240934 09/05/2023 Professional Fire Fighter of Los Banos Local 4 703 Regular 1,125.00 240935 09
/05/2023 State Disbursement Unit Regular · 1,050.00
240936 09
/08/2023 Douglas Begonia Regular 292.75
240937 09/08/2023 Luis Beltran Regular 215.00
240938 09/08/2023 Sara Blevins Regular 325.00
240939 09/08/2023 Marcelino Cortez Regular 120.00
240940 09/08/2023 City of Los Banos Escrow Account Regular 3,048.31
240941 09
/08/2023 Edges Electrical Group, LLC Regular 6,824.80
240942 09/08/2023 ESO Solutions, Inc. Regular 11,301.12 240943 09/08/2023 Eric Gallichio Regular 1,456.95
240944 09/08/2023 Braeden Gomes Regular 60.00
240945 09/08/2023 Ricardo Heredia Regular 60.00
240946 09/08/2023 Brett Jones Regular 292.75
240947 09/08/2023 Killingsworth Gear Regular 9,407.14
240948 09/08/2023 Brent Kuhn Regular 32,103.83
240949 09/08/2023 Lucille L Mallonee Regular 349.77
240950 09
/08
/2023 Mark Thomas & company. Inc. Regular 12,585.03
8 240951 09
/08/2023 Merced County Regional Waste Management Authority Regular 5,646.51 240952 09
/08/2023 Jose Plascencia Regular 200.00
240953 09/08/2023 Giovanni Rodriguez Regular 15,000.00
240954 09/08/2023 John P. Soares Regular 845.00
240955 09
/08/2023 Tap Master, Inc. Regular 13
,105.00
240956 09
/08/2023 Active91 I, Inc Regular 24.03
240957 09
/08/2023 Kasey Alim Regular 80.00
240958 09/08/2023 Animal Damage Management, Inc. Regular 4,470.00 240961 09/08/2023 Anthony Gomes Regular 836.71
240962 09
/08/2023 Aramark Uniform Ser Inc Regular 1,313.95
240963 09
/08/2023 AramarkUniform & Career Apparel Group, Inc. Regular 170 .69
240964 09
/08/2023 AT&T Regular 313.52
240965 09/08/2023 AT&T Regular 165.14
240966 09/08/2023 B Safe Playground Inspection Services, Inc. Regular 1,050.00 240967 09
/08
/2023 Michael George Bonillas Regular
1,075.00
240968 09
/08/2023 Boot Barn Regular 309.10
240969 09
/08/2023 Bruce's Tire Inc Regular
5,283.21
240970 09/08/2023 BSK Associates Regular 648.00
240971 09/08/2023 Buy N Save Market Regular 86.35
240972 09
/08/2023 Ca Dept of Justice Cashiering Unit Regular 1,831.00 240973 09
/08/2023 Hector Castillo Regular 214.00
240974 09/08/2023 CENCAL Machine & Fabrication Inc. Regular 156.36 240975 09/08/2023 City of Dos Palos Regular 105.00
240976 09/08/2023 Manuel A Avila Regular 235.22
240977 09
/08
/2023 Central Valley Concrete Inc. Regular 921.11
240978 09
/08/2023 Clark Pest Control Inc Regular 108.00
240979 09/08/2023 Coffee Break Service Inc. Regular 140.70 240980 09/08/2023 Copy Shipping Solutions Regular 412.17 240981 09/08/2023 Custom Locksmith & Alann Inc. Regular 98.21 240982 09
/08/2023 Rick Andrew Diaz Regular 540.00
240983 09
/08/2023 Employee Relations, Inc. Regular 50.00
240984 09
/08/2023 Food 4 Less Regular 179.40
240985 09/08/2023 GoTo Communications, Inc. Regular 3,464.53 240986 09/08/2023 Henley Pacific, LLC Regular 668.48
240987 09
/08
/2023 Charles A. Edler Regular 856.00
240988 09
/08/2023 Jorgensen & Sons Inc. Regular 1,310.73
240989 09
/08/2023 Laboratory Corporation of America Holdings Regular 434.70 240990 09/08/2023 SCP Distributors LLC Regular 311.22
240991 09/08/2023 Lucas Business Systems Regular 1,207.01 240992 09
/08
/2023 Miracle Playsystems, Inc. Regular
1,446.84
240993 09
/08/2023 Monterey Auto Services Inc. Regular
1,041.11
240994 09/08/2023 NDN International LLC Regular 5,048.78 240995 09/08/2023 OSE Regular 422.83
240996 09/08/2023 David Oliveira Regular 86.75
240997 09
/08/2023 Protech Security & Electronics, Inc. Regular 132.00 240998 09
/08/2023 Riggs Ambulance Service Regular 6.00
240999 09
/08/2023 SJVAPCD Regular 241.00
241000 09/08/2023 Safe T Lite of Modesto, Inc. Regular 3,587.56 241001 09/08/2023 Save Mart Supennarkets Regular 532.37 241002 09/08/2023 Sherwin Williams Co Regular 93.62
241003 09
/08/2023 Shred-It US JV LLC Regular 391.01
241004 09/08/2023 Frank Silveria Regular 240.00
241005 09/08/2023 Soares Lumber & Fence Inc Regular 81.56 241006 09/08/2023 Natalie Sobalvarro Regular 625.00
241007 09/08/2023 Sorensens True Value Regular 666.99
241009 09
/08/2023 TargetSolutions Leaming LLC Regular 294.00
241010 09
/08/2023 The Don Chapin Co., Inc. Regular
1,574.60
241011 09/08/2023 Samantha Alison Tova Regular 367.50
241012 09/08/2023 Tractor Supply Credit Plan Regular 387.63 241013 09
/08/2023 Triangle Rock Products Regular 369.80
9 241014 09/08/2023 Tyler Technologies, Inc. Regular 3,134.83 241015 09/08/2023 US Fueling Solutions Regular 8,512.58 241016 09
/08/2023 Westside Water Conditioning Regular 193.50
241017 09
/08
/2023 Windecker Inc Regular 30,842.53
241018 09/08/2023 Young's Air Conditioning Regular 464.50 241019 09/08/2023 Youth Evolution Activites Regular 1,014.00 241020 09
/15
/2023 Apex Annex Health Center, Inc. Regular 486.00
241021 09/15/2023 Cook's Communications Corp. Regular 210,673.54 241022 09/15/2023 CSG Consultants Inc. Regular 189,368.29 241023 09/15
/2023 Fire Facilities, Inc. Regular 133,657.18
241024 09/15/2023 Galvin Preservation Associates, Inc. Regular 58,594.55 241025 09/15/2023 Government Revenue Solutions Holdings I, LLC Regular 7,200.00 241026 09
/15
/2023 Halcyon Creek Inc. Regular 14,054.00
241027 09
/15/2023 Interworld Highway LLC Regular 5,815.38
241028 09/15/2023 Liebert Cassidy Whitmore Regular 2,931.00 241029 09
/15
/2023 Merced County Association of Governments Regular 30,040.00 241030 09
/15
/2023 Merced County Clerk Regular 2,814.00
241031 09/15/2023 Mid-Valley Disposal LLC Regular 280,185.98 241032 09/15/2023 Miguel A Morales Regular 6,000.00
241033 09
/ 15/2023 O'Dell Engineering Regular 46,289.50
241034 09/15/2023 Outfront Media Inc. Regular 6,000.00
241035 09/15/2023 Paul Tualla Regular 219.16
241036 09
/15
/2023 United Pavement Maintenance, Inc. Regular 1.569,178.12 241037 09
/15
/2023 Law Offices of William A Vaughn Regular 5,214.00
241038 09/15/2023 Alhambra Regular 101.88
241039 09
/15/2023 AAA Business Supplies Regular 150.79
241040 09
/15
/2023 Gregory Almeida Regular 555.66
241041 09/15/2023 Amerigas Propane, LP Regular 123.19
241042 09/15/2023 Aramark Unifonn Ser Inc Regular 416.30 241043 09
/15
/2023 AT&T Mobility Regular 729.71
241044 09/15/2023 AT&T Regular 1,238.67
241045 09/15/2023 Barton Overhead Door Inc Regular 339.47 241046 09/15
/2023 Boot Barn Regular 190.00
241047 09
/15
/2023 Brinks Inc. Regular 769.66
241048 09/15/2023 Bruce's Tire Inc Regular 129.99
241049 09/15
/2023 BSK Associates Regular 1,912.00
241050 09
/15
/2023 Cavenaugh & Associates Regular 4,000.00
241051 09/15/2023 CENCAL Machine & Fabrication Inc. Regular 793.23 241052 09/15/2023 Cintas Corporation No.2 Regular 373.94 241053 09/15/2023 Comcast Regular 118.16
241054 09/15/2023 CSG Consultants Inc. Regular 345.00
241055 09/15/2023 LN Curtis & Sons Regular 646.41
241056 09
/15/2023 Brianna Cantua Regular 70.00
241057 09
/15/2023 Dept. of Industrial Relations Regular 225.00
241058 09/15/2023 Dispensing Technology Corporation Regular 1,890.74 241059 09
/15
/2023 Dos Palos Publishing Company Regular 310.00
241060 09/15
/2023 Daniel Freeman Regular 1,528.00
241061 09/15/2023 Fresno City College Regular 138.00
241062 09/15/2023 GoTo Communications, Inc. Regular 3,149.59 241063 09/15
/2023 Gouveia Engineering Inc. Regular 13,451.49
241064 09/15/2023 Halcyon Creek Inc. Regular 367.31
241065 09/15/2023 Henley Pacific, LLC Regular 403.14
241066 09
/15/2023 Holt ofCalifomia Regular 1,191.44
241067 09
/15/2023 Killingsworth Gear Regular 432.76
241068 09/15/2023 Kone Inc. Regular 819.06
241069 09
/15
/2023 Krazan & Associates Regular 4,628.75
241070 09/15/2023 Language Line Services Regular 10.34
241071 09/15/2023 Los Banos Car Wash Inc Regular 500.00 241072 09/15/2023 Lucas Business Systems Regular 647.88 241073 09/15/2023 Wyatt Laguna Regular 550.00
10 241074 09
/ 15
/2023 Marfab Inc Regular 567.09
241075 09/15/2023 Martin Marietta Materials, Inc. Regular 549.72 241076 09/15/2023 Merced Truck & Trailer Inc Regular 152.92 241077 09/15/2023 Madera Uniform & Accessories Regular 4,909.98 241078 09
/15
/2023 Mid-Valley Disposal LLC Regular 541.20
241079 09/15
/2023 Napa Auto Parts of Los Banos Regular 2,494.73
241080 09/15/2023 North Central Laboratories Regular 278.80 241081 09/15/2023 OSE Regular 329.94
241082 09/15/2023 O'Reilly Auto Parts Regular 1,246.40
241083 09
/ 15
/2023 Penguin Management Inc. Regular 1,572.00
241084 09/15
/2023 Pitney Bowes Inc Regular 498.59
241085 09
/15/2023 Provost and Pritchard Engineering, Inc. Regular 6,100.90
241086 09/15/2023 Protech Security & Electronics, Inc. Regular 300.00 241087 09/15/2023 Quad Knopf, Inc. Regular 4,011.60
241088 09
/ 15
/2023 Razzari Ford Regular 184.22
241089 09
/ 15
/2023 Reds Roofing Company Regular
1,520.00
241090 09
/ 15/2023 Riggs Ambulance Service Regular 216.00
241091 09/15/2023 Save Mart Supermarkets Regular 319.35 241092 09/15/2023 Michael Bartholomew Regular 119
.53
241093 09
/ 15
/2023 Sherwin Williams Co Regular 11.19
241094 09
/ 15/2023 Springbrook Software, Inc. Regular
2,411.00
241095 09
/15/2023 Sorensens True Value Regular 313.75
241096 09/15/2023 Stantec Regular 3.375.00
241097 09/15/2023 TargetSolutions Learning LLC Regular 4,614.00 241098 09
/ 15
/2023 Technicon Engineering Services, Inc. Regular 524.50 241099 09
/ 15
/2023 Brian Thompson Regular 35.00
241 JOO 09
/15/2023 William A. Vaughn Regular 249.75
241101 09/15/2023 Westside Water Conditioning Regular 62.32 241102 09/15/2023 Windecker Inc Regular 9,669.78
241103 09
/ 15
/2023 Xerox Financial Services Regular
2,464.46
241104 09
/J 5/2023 Judith Aguilera Manriquez Regular 86.46
241105 09
/15/2023 Veronica Aguirre Flores Regular 89.89
241106 09/15/2023 Maria Alcala Regular 44.28
241107 09/15/2023 Abel Aldana Regular 74.39
241108 09
/ 15
/2023 Victoria Alyanakian Regular 104.14
241109 09
/15/2023 BellaMia Real Estate Regular 98.13
241110 09
/15/2023 Annapurrnaah Bomrnareddy Regular 118.75
241111 09/15/2023 Bourdet Family Trust Regular 55.39
241 I 12 09/15/2023 Leeanna Brothers Regular 133.77
241113 09
/ 15
/2023 Lucille Carvalho Regular 115.36
241114 09
/ 15
/2023 Century Communities Regular 22.10
241115 09
/15/2023 Marc Chavez Regular 166.15
241116 09/15/2023 Yuritzy Contreras Regular 169.52
241117 09/15/2023 Howard Crausby Regular 12.68
241118 09
/ 15
/2023 Jesus Hernandez Regular 120.24
241119 09
/ 15
/2023 Home Sweet Home Property Management Co. Regular 128.92 241120 09/15/2023 Martin Lamas Regular 98.13
241121 09/15/2023 Nghia Lu Regular 200.00
241122 09/15/2023 Meritage Homes Regular 175.45
241123 09
/ 15
/2023 Meritage Homes Regular 23.72
241124 09
/15/2023 Meritage Homes Regular 38.36
241125 09
/15/2023 Meritage Homes Regular 24.55
241126 09/15/2023 Meritage Homes Regular 24.55
241127 09/15/2023 Meritage Homes Regular 173.81
241128 09
/15/2023 MHP Builders Inc Regular 23.72
241129 09
/ 15
/2023 Craig Morris Regular 98.13
241130 09
/15/2023 Tiffani Oliveira Regular 87.99
241131 09/15/2023 Francisco Palomo Viveros Regular 71.35 241132 09
/ 15/2023 RBG Construction Regular I 91.82
241133 09
/ 15
/2023 Marvella Serrano Regular 109.11
11 241134 09
/15
/2023 Margaret Sliger Regular 564
.30
241135 09
/15
/2023 Erick Smith Regular 200
.00
241136 09/15
/2023 Sunshine Investments Regular 29.45
241137 09
/ 15
/2023 Fred Thoilllnen Regular 56
.99
241138 09
/15
/2023 Eva Villa Vindiola Regular 54
.38
241139 09
/15/2023 Charles & Debbie Young Regular 107.28
241140 09/19/2023 Merced County Regular 160.00
241144 09/20/2023 Aflac-Customer Service Regular 270.18 241145 09/20/2023 AFSCME District Council 57 Regular 1,684.17 241146 09
/20/2023 Empower Annuity Ins. Co of America Regular 1,990.00 241147 09
/20/2023 Empower Annuity Ins. Co of America Regular 1,449.02 241148 09
/20/2023 Los Banos Fitness & Racquet Club Regular 305
.00
241149 09
/20/2023 Los Banos Police Assn Regular 1,085.00
241150 09
/20/2023 Los Banos Police Assn. Regular 280
.00
241151 09
/20/2023 Merced County Sheriff Regular 200.00
241152 09/20/2023 MissionSquare Regular 441.65
241153 09/20/2023 MissionSquare Regular
9,187.50
241154 09/20/2023 Nationwide Retirement Solutions Regular 5,352.33 241155 09/20/2023 Professional Fire Fighter of Los Banos Local 4703 Regular 1,125.00 241156 09
/20/2023 State Disbursement Unit Regular 1,050.00
241157 09
/22/2023 Apex Annex Health Center, Inc. Regular 230.00
241158 09
/22/2023 Carollo Inc. Regular
5,465.75
241159 09
/22/2023 CEP America California Regular 792
.00
241160 09/22
/2023 Core Business Interiors Regular 149
,628.96
241161 09
/22/2023 CSNRMA Regular 473,617.00
241162 09/22/2023 City of Los Banos Utility Regular 69,344.68 241163 09/22/2023 Customlnk Parent, LLC Regular 4,358.03 241164 09/22/2023 Gouveia Engineering Inc. Regular 41,115.60 241165 09/22/2023 Hulberg & Associates, Inc. Regular 8,050 .00
241166 09
/22/2023 lnfoSend Inc. Regular
7,523.17
241167 09
/22/2023 Liebert Cassidy Whitmore Regular 2,886.36
241168 09
/22/2023 M.A.K. Associates Inc. Regular 17
,031.00
241169 09/2
2/2023 Merced County Clerk Regular 50.00
241170 09
/22/2023 Merced County Clerk Regular 50
.00
241171 09
/22/2023 Merced County Clerk Regular 50.00
241172 09/22/2023 Miguel A Morales Regular 3,000.00
241173 09/22/2023 Pro Group Painting Regular 5,927.05
241174 09/22/2023 Provost and Pritchard Engineering, Inc. Regular 351,405.74 241175 09/22/2023 R.A.M. Farms, Inc. Regular 1,512.50
241176 09
/22/2023 Ronny's Inc. Regular 56
,837.47
241178 09
/22/2023 Stantec Consulting Services, Inc. Regular 10,802 .00
241179 09
/22/2023 Superior Pool Products, LLC Regular 11
,015.96
241180 09
/22/2023 Westamerica Bank
- Cafeteria Plan Regular 77
,044.08
241181 09
/22/2023 Ronny's Inc. Regular 65
,792.80
241183 09
/22/2023 AAA Business Supplies Regular 298.32
241184 09/22/2023 Agile Occupational Medicine PC Regular 115 .00
241185 09/22/2023 Anthony Gomes Regular 3,125.33
241186 09/22/2023 Aramark Unifonn Ser Inc Regular 488.37 241187 09/22/2023 AramarkUnifonn & Career Apparel Group, Inc. Regular 1,174 .51
241188 09
/22/2023 AT&T Regular 554
.19
241189 09
/22/2023 Aztec Technology Corporation Regular 9,998.48
241190 09
/22/2023 BJ's Consumers Choice Pest Control Inc. Regular 287 .00
241191 09
/22/2023 Richard A Blak Phd Regular 450.00
241192 09
/22/2023 Central Valley Toxicology, Inc Regular 91.00
241193 09
/22/2023 Coffee Break Service Inc. Regular 242.14
241194 09/22/2023 Comcast Regular 365.66
241195 09/22/2023 AlacyCruz Regular 550.00
241196 09/22/2023 D & D Pest Control Regular 183.00
241197 09/22/2023 Dos Palos Publishing Company Regular 140.00 241198 09
/22/2023 Fastenal Company Regular 232
.89
12 241199 09/22/2023 Alfredo Garza Regular 600.00
241200 09/22/2023 Halo Branded Solutions Inc. Regular 856.12 241201 09/22/2023 Henley Pacific, LLC Regular 365.28
241202 09/22/2023 Holt of California Regular 266.60
241203 09/22/2023 Jerry Witt Regular 2,389.00
241204 09/22/2023 Jorgensen & Sons Inc. Regular 241.34
241205 09/22/2023 Kimball Midwest Regular 688.05
241206 09/22/2023 Kirby Built Products, Inc. Regular 62.20 241207 09/22/2023 Lowe's Regular 3,878.46
241208 09/22/2023 Lucas Business Systems Regular 69.53
241209 09/22/2023 League of Luaac Regular 550.00
241210 09/22/2023 Marfab Inc Regular 61.44
241211 09/22/2023 Matson Alarm Co Inc Regular 195.00
241212 09/22/2023 Merced County Auditor Controller Regular 542.50 241213 09/22/2023 Merced Truck & Trailer Inc Regular 260.12 241214 09/22/2023 Gustavo Munoz Regular 500.00
241215 09/22/2023 NDN International LLC Regular 3,616.13 241216 09/22/2023 OSE Regular 13.91
241217 09/22/2023 O'Reilly Auto Parts Regular 293.71
241218 09/22/2023 OpenGov, Inc Regular 975.00
241219 09/22/2023 Price Paige and Company CPA's LLP Regular 1,935.00 241220 09/22/2023 Proforce Law Enforcement Regular 2,173.46 241221 09/22/2023 Razzari Dodge Chrysler Jeep Regular 1,426.91 241222 09/22/2023 Riggs Ambulance Service Regular I ,271.00 241223 09/22/2023 Ronny's Inc. Regular 6,334.80
241224 09/22/2023 Save Mart Supermarkets Regular 22.02
241225 09/22/2023 Michael Bartholomew Regular 30.00
241226 09/22/2023 Sherwin Williams Co Regular 86.41
241227 09/22/2023 Soltech LLC Regular 4,398.94
241228 09/22/2023 Sorensens True Value Regular 885.52
241230 09/22/2023 Sorensens True Value Regular 160.62
241231 09/22/2023 Eva Sandoval Regular 250.00
241232 09/22/2023 The Heil CO Regular 220.00
241233 09/22/2023 Triangle Rock Products Regular 439.96 241234 09/22/2023 Tyler Technologies, Inc. Regular 3,407.50 241235 09/22/2023 United Site Services, Inc. Regular 133.25 241236 09/22/2023 Verizon Wireless Regular 753.99
241237 09/22/2023 Verity Sanitation Supply, LLC Regular 141.92 241238 09/22/2023 Young's Air Conditioning Regular 3,101.12 Break in check sequence due to the following: Payment Type Payment Check #240810 - #240815 (Payroll) Regular Checks 390 5,082,002.54 Check #240816 - #240820 (Manual Void) Manual Checks 0 0.00 Check # 240834 (Manual Void) Voided Checks 0 0.00
Check #240873 - #240890 (Manual Void) 390 5,082,002.54
Check #240959 - #240960 (Manual Void)
Check #241008 (Manual Void)
Check #24 I 141 - #241143 (Payroll)
Check #241177 (Manual Void)
Check #241 I 82 (Manual Void)
Check #241182 (Manual Void)
Check #241229 (Manual Void)
13 THIS PAGE IS INTENTIONALLY LEFT BLANK
14 TO:
FROM:
DATE:
LOsBanos
At the Crossroads of California
Agenda Staff Report
Mayor and City Council Members
~
Joe Heim, Interim Parks and Recreation Directo'r
October 4, 2023
TYPE OF REPORT: Consent Agenda
SUBJECT: Authorizing Award of Construction Contract to Marina Landscape Inc., in the amount of $496,055.00 with a 15% Contingency in the amount of $75,000.00 for Pacheco Park Irrigation Renovations and Amending the Fiscal Year 2023-2024 budget by increasing the appropriation amount in the Park Development Fund account in the amount of $320,000.00 Recommendation:
That the City Council adopts the Resolution awarding the Construction Contract to Marina Landscape Inc. and authorize the City Manager to execute the Construction Contract Agreement in the amount of $496,055.00. Staff is requesting a 15% contingency of $75,000.00. and amend the Fiscal Year 2023-2024 budget by increasing the appropriation amount in the Park Development Fund account (250-454-220-717) in the amount of $320,000.00 to provide a total project budget of $620,000.00.
Background:
Pacheco Park is located at 930 Pacheco Blvd. The Park is centrally located along Highway 152. The Park is over 75 years old and has served as a key partner between the City, School District and County. Pacheco Park is approximately 6.02 acres.
Pacheco Park hosts annual events and activities including Mother's Day in the Park and supports High School Football games. The Scout Hut, Milliken Museum, Recreation Hall and County Library are each located in the park.
Pacheco Park was previously owned by Merced County, who then dedicated the land between the City of Los Banos and the Los Banos Unified School District (LBUSD). The current water source for the park is located on LBUSD property and is secured from a well. 15 The well is owned and operated by LBUSD. Due to the improvements at Loftin Stadium, the LBUSD intends to decommission the existing well. LBUSD has connected to 7th St. for access to water for irrigation purposes. Due to this change, Pacheco Park will need to connect to 7th St. for future access to irrigation water.
Discussion:
City staff assigned design services to O'Dell Engineering, Inc. The plans call out for two 8" water supply lines, two 3" water meters and a booster pump. The design takes into account future needs such as the construction of a pool or splash pad facility at the park.
Renovations will give the City ownership of water access to Pacheco Park.
The bid opening for the project was held on September 21, 2023. The Public Works Department, through the office of the City Clerk, received two (2) bids from the following contractors:
McElvany, Inc. Los Banos $453,622.53
Marina Landscape, Inc. Orange $496,055.00
Staff reviewed each of the bid proposals for completeness. Marina Landscape, Inc. provided the lowest responsive and responsible bid for the project. Staff is recommending Marina Landscape, Inc. be awarded the contract for the construction of the Pacheco Park Irrigation Renovations.
Staff is recommending a contingency of fifteen percent (15%). The administration of this contract, including the 15% contingency, is to be performed by the Public Works Director/City Engineer. City staff is requesting additional funds for construction management services and permit fees.
Work is anticipated to begin in November, 2023. City staff is targeting a winter 2024 completion date to provide ample time before irrigation is required in spring 2024.
Fiscal Impact:
Staff is requesting to amend the Fiscal Year 2023-2024 budget to increase appropriations in the Park Development Fund account, 250-454-220-717, by $320,000.00. The total project budget will be $620,000.00.
Attachments:
Resolution
Bid Opening Sheet
Public Notice
Contract Agreement
Site Map
16 RESOLUTION NO. --
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT WITH
MARINA LANDSCAPE INC. FOR THE
CONSTRUCTION OF PACHECO PARK
IRRIGATION RENOVATIONS IN THE AMOUNT
OF $496,055.00 AND A PROJECT
CONTINGENCY OF $75,000.00 AND AMEND THE
FISCAL YEAR 2023-2024 BUDGET BY
INCREASING THE APPROPRIATION AMOUNT IN
THE PARK DEVELOPMENT FUND ACCOUNT
250-454-220-717 IN THE AMOUNT OF
$320,000.00
WHEREAS, the City Council of the City of Los Banos has been presented a proposal to increase appropriations in the Fiscal Year 2023-2024 budget; and WHEREAS, The City Council of the City of Los Banos may adjust the overall appropriation levels in each fund at any time during the Fiscal Year by action to amend the budget; and
WHEREAS, the proposed amendment to the Fiscal Year 2023-2024 budget would increase expenditures by $320,000.00 in the Park Development Fund account 250-454-220-717; and
WHEREAS, the City of Los Banos solicited bids for Pacheco Park Irrigation Renovations, located at 903 Pacheco Blvd.; and
WHEREAS, the Public Works Department has determined, after receiving competitive proposals, that Marina Landscape Inc. provided the lowest responsive and responsible proposal in the amount of $496,055.00; and
WHEREAS, the proposed construction project includes a 15% contingency in the amount of $75,000.00; and
WHEREAS, the proposed contract has been reviewed by the City Attorney and approved as to form; and
WHEREAS, The Public Works Department requests the City Council authorize the City Manager to execute the contract with Marina Landscape Inc. for Pacheco Park Irrigation Renovations.
17 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby authorize the City Manager to execute the contract with Marina Landscape Inc. for Pacheco Park Irrigation Renovations.
The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Los Banos held on the 4th day of October 2023, by Council Member ___ who moved its adoption, which motion was duly seconded by Council Member and the Resolution adopted by the following vote: ---
AYES:
NOES:
ABSENT:
APPROVED:
Paul Llanez, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk
18 •
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19 THIS PAGE IS INTENTIONALLY LEFT BLANK
20 La's Banos
BID OPENING
Construction of Pacheco Park Irrigation Renovations
September 21 , 2023 - 2:00 p.m.
1. McElvany, Inc.
2. Marina Landscape, Inc.
Signed: \k ~ •
Sara Blevins, CMC
Assistant City Clerk/HR Analyst
Interim Parks & Recreation Director
$ 453,622.53
$ 496,055.00
Dated: September 21, 2023
21 THIS PAGE IS INTENTIONALLY LEFT BLANK
22 Agreement
THIS Agreement is dated as of the ____ day of ___ in the year 2023 by and between the City of Los Banos, a California municipal corporation ("Owner") and Marina Landscape, Inc. ("Contractor").
Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1. WORK. Contractor shall complete the work indicated in Owner's Contract Documents entitled "Pacheco Park Irrigation Renovations."
The work is generally described as follows:
Construction of a new irrigation booster pump at Pacheco Park located nearby the intersection of 7th Street and E. Pacheco Blvd. Improvements will include the removal of existing concrete sidewalk, asphalt driveway, landscape strip, and planting. The installation of a booster pump and appurtenances, onsite pipping, electrical service, installation of new ADA ramps, minor concrete and asphalt work. The time for completion shall be sixty (60) working days. • Contractor shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the work described herein.
2. CONTRACT TIME. Contractor shall commence the work required by the Contract Documents within 10 calendar days after the date of the Notice to Proceed and will complete the same within the time period set forth in the bid, unless the period for completion is extended otherwise by the Contract Documents.
3. LIQUIDATED DAMAGES. Owner and Contractor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the work is not completed within the time specified in Paragraph 2 herein, plus any extensions thereof allowed in accordance with Paragraph 21, Time for Completion and Liquidated Damages, of the General Provisions. The parties also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by Owner if the work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner Eight Hundred Dollars ($ 800.00) for each day that passes after the time specified in Paragraph 2 herein.
4. CONTRACT PRICE. Owner shall pay Contractor for completion of the work in accordance with the Contract Documents in current funds the amount set forth in the Bid Schedule(s). The Contractor agrees to perform all of the work described in the Contract Documents for the unit and lump sum prices set forth in the Bid Schedule(s).
5. PAYMENT PROCEDURES. Contractor shall submit applications for payment in accordance with Paragraph 24, Progress Estimates, of the General Provisions. Applications for payment will be processed by Owner as provided in the General Provisions.
6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between Owner and Contractor concerning the work consists of this Agreement and the following attachments to this Agreement:
23 (A) Advertisement for Bids
(B) Information for Bidders
(C) Bid
(D) Bid Bond
(E) Agreement
(F) Payment Bond
(G) Performance Bond
(H) Notice of Award
(I) Notice to Proceed
(J) Change Order
(K) General Provisions
(L) Special Provisions
(M) Technical Specifications prepared by O'Dell Engineering entitled "Pacheco Park Irrigation Renovation", dated January, 2023.
(N) Drawings prepared by O'Dell Engineering numbered 1 through 13. (0) Addenda
No. 1, dated September 1, 2023
No. 2, dated September 6, 2023
There are no Contract Documents other than those listed in this Paragraph 6. The Contract Documents may only be amended by change order as provided in Paragraph 19, Changes in the Work, of the General Provisions.
7. MISCELLANEOUS.
A. Terms used in this Agreement which are defined in Paragraph 1 of the General Provisions will have the meanings indicated in the General Provisions.
B. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.
C. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents.
D. The Laws of the State of California shall govern this Agreement. Venue is Merced County. The provisions of this paragraph shall survive expiration or other termination of this Agreement regardless of the cause of such termination.
E. All bids become property of the Owner. All bids, including the accepted bid and any subsequent contract become public records per the requirements of the California Government Code, Sections 6250-6270, "California Public Records Act". Proprietary material must be clearly marked as such. Pricing and service elements of the successful bid are not consider proprietary information. The Owner will treat all information submitted in a bid as available for public inspection once the Owner has selected a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within 24 your bid, you must identify any such information, together with the legal basis of your claim in your bid. In order for the Owner to assess confidentiality of any such information on your behalf, you must request, execute and submit an Owner-prepared written agreement to defend and indemnify the Owner for any liability, costs, and expenses incurred in asserting such confidentiality as part of your bid. The final determination as to whether the Owner will assert your claim of confidentiality on your behalf shall be sole discretion of the Owner.
F. This Agreement shall not be interpreted in favor of any Party by virtue of said Party not having prepared this Agreement.
G. If any time period provided for in this Agreement ends on the day other than a Business Day, the time period shall be extended to the next Business Day.
IN WITNESS WHEREOF, Owner and Contractor have caused this Agreement to be executed the day and year first above written.
------------ By:
Date Authorized Representative of Owner
Title:
ATTEST:
Lucille L. Mallonee
City Clerk
APPROVED AS TO FORM:
William A. Vaughn
City Attorney
------------ By:
Date Authorized Representative of Contractor
Title:
(Seal if Corporation)
(Attach Acknowledgement for Authorized Representative of Contractor) 25 THIS PAGE IS INTENTIONALLY LEFT BLANK
26 Advertisement for Bids
CITY OF LOS BANOS
520 J Street
Los Banos, California 93635
Notice is hereby given that separate sealed bids for the award of a contract for the Construction of Pacheco Park Irrigation Renovations will be received by the City of Los Banos at the office of the City Clerk until 2:00 p.m. Pacific Standard Time, September 15, 2023 and then at said office publicly opened and read aloud.
The major work consists of installing a new irrigation booster pump at Pacheco Park located nearby the intersection of 7th Street and E. Pacheco Blvd. Improvements will include the removal of existing concrete sidewalk, asphalt driveway, landscape strip, and planting. The installation of a booster pump and appurtenances, onsite pipping, electrical service, installation of new ADA ramps, minor concrete and asphalt work.
The time for completion shall be sixty (60) working days.
The Contract Documents, in their entirety, can be viewed and/or obtained from the City of Los Banos website at www.losbanos.org or at the following locations:
Central California Builders Exchange (www.cencalbx.com) Builders Exchange of Stockton (www.besonline.com)
Valley Builders Exchange, Inc. (www.valleybx.com)
Builders Exchange of Santa Clara County (www.bxscco.com) Dodge Data & Analytics (www.construction.com/plans/)
A payment bond prepared and executed in accordance with California Civil Code Section 9550 and a bond for faithful performance of the contract will be required of the successful bidder who is awarded the contract.
The successful bidder must comply with the latest general prevailing rate of per diem wages as determined by the Director of Industrial Relations, State of California, Department of Industrial Relations and is to be paid to the various craftsmen and laborers required to construct said improvements and is made a part of the specifications and contract for said work to which reference is hereby made for further particulars.
No contractor or subcontractor may be listed on a bid proposal or awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor registration information can be found at:
http://www.dir.ca.gov/Public-Works/PublicWorks.html
Each bid shall be accompanied by cashier's or certified check or by a bidder's bond, made payable to the City of Los Banos and executed by a corporate surety licensed to issue surety bonds in the State of California, for an amount equal to at least ten percent ( 10%) of the amount of said bid and no bid shall be considered unless such cashier's or certified check or bidder's bond is enclosed therewith.
The successful bidder of this project shall have the following current and active California State 27 Contractor's License at the time of the submission of the bid and throughout the duration of the contract: Class A.
Bidders shall refer to the Contract Document's Information for Bidders for complete instructions.
Bidders are solely responsible for the cost of preparing their bids.
The City specifically reserves the right, in its sole discretion, to reject any or all bids, to re-bid, or to waive inconsequential defects, in bidding not involving time, or quality of the work. The City may reject any and all bids and waive any minor irregularities in the bids. 28 LOs Banos
At tlJe Crossroculs OJ ali.i , ma
Agenda Staff Report
TO: Mayor & City Council Members
FROM:
DATE:
Soknirorn Than, P.E., Public Works Director/City Engineer ~ / C October 4, 2023
TYPE OF REPORT: Consent Agenda
SUBJECT: Authorizing Award of Contract to Synagro-WWT, Inc. in the amount of $1,997,902.53 with a contingency in the amount of $21,797.47 for the Biosolid Removal at the Waste Water Treatment Plant
Recommendation:
That the City Council adopts the Resolution to Award the Biosolid Removal Contract at the Waste Water Treatment Plant to Synagro-WWT, Inc., and authorize the City Manager to execute the Contract Agreement in the amount of $1,997,902.53. Staff is requesting a contingency of $21,797.47. The administration of this contract, including the contingency, is to be performed by the Public Works Director/City Engineer.
Background:
The existing distribution channels have been in place since the inception of the Waste Water Treatment plant and has accumulated a considerable amount of biosolid. The current system lacks the hydraulic capacity to efficiently deliver waste water between all the treatment and storage ponds within the plant. Additionally, the biosolid is impacting the operation of our gates and valves to where some are inoperable. The work for this project consists of permitting, removal, dewatering, hauling, disposing and testing for the of biosolid and other materials from the Wastewater Treatment Plant 0f\/WTP) Recirculation Channel system.
This project is time sensitive and is critical to maintain the current operation at the Waste Water Treatment Plant. With a forecast of another wet year in early 2024, this project must be completed prior to the next irrigation season, and in time for potential emergency operation in the Winter and Spring of 2024.
Discussion:
Staff enlisted the services of Provost and Pritchard Consulting Group to prepare an RFP for this project. Staff released the project for advertisement on August 11, 2023. The RFP 29 was due on September 8, 2023. The Public Works Department, through the office of the City Clerk, received one (1) proposal from the Synagro-WWT, Inc.
Staff reviewed the proposal for completeness and determined that Synagro's proposal meet the project criteria and intent.
Staff is recommending a contingency in the amount of $21,797.47 to be made available for the project. The administration of the contract, including the contingency, is to be performed by the Public Works Director/City Engineer.
Environmental Analysis:
Pursuant to the California Environmental Quality Act (CEQA) and the City of Los Banos Environmental Quality Guidelines, an Initial Study was prepared to identify and assess potential environmental impacts as a result of this project. Through the Initial Study, staff determined that the project would not result in any significant adverse effects and the project can be categorically exempt pursuant to Section 15301 (b), Existing Facilities. The project involves the maintenance of an existing publicly-owned facilities used to recirculate waste water at the City owned property at the Wastewater Treatment Plant.
Fiscal Impact:
The Biosolid Removal at the Waste Water Treatment Plant project is funded from the Waste Water Treatment Fund 502-433-100-231 in FY24 for a total of $2,100,000. This total includes the construction cost of $1,997,902.53 and the consultant cost for construction observation and construction management of $80,300 (with Provost and Pritchard). This brings the total cost to $2,078,202.53 for this project.
Attachments:
Resolution
RFP Results
Public Notice •
Contract Agreement
Project Site Plan
30 RESOLUTION NO. --
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING AWARD OF
CONTRACT TO SYNAGRO, INC. IN THE
AMOUNT OF $1,997,902.53 WITH A
CONTINEGENCY IN THE AMOUNT OF
$21,797.47 FOR THE BIOSOLID REMOVAL
CONTRACT AT THE WASTE WATER
TREATMENT PLANT
WHEREAS, City of Los Banos Public Works Department advertised and received a proposal on September 8, 2023 for the purpose of performing biosolid removal at the Waste Water Treatment Plant recirculating channel; and WHEREAS, the Public Works Department determined, after receiving the proposal, that Syngro, Inc. provided a responsible proposal in the amount of $1,997,902.53; and
WHEREAS, the Public Works Department requests the City Council authorize a contingency in the amount of $21,797.47; and
WHEREAS, the Public Works Department requests the City Council authorize the City Manager to execute the Construction Contract Agreement with Synagro, Inc. and authorize the Public Works Director/City Engineer to administer the Construction Contract including the contingency; and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA) and the City of Los Banos Environmental Quality Guidelines the Biosolid Removal project was adequately evaluated and determined to be categorically exempt pursuant to Section 15301(b), Existing Facilities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby accept and award the contract to Synagro, Inc. in the amount of $1,997,902.53, with a contingency in amount of $21,797.47, authorizes the City Manager to execute the Contract Agreement, and authorizes the Public Works Director/City Engineer to administer the Contract Agreement including the contingency.
The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Los Banos held on the 4th day of October 2023, by Council Member __ who moved its adoption, which motion was duly seconded by Council Member ___ and the Resolution adopted by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
31 Paul Llanez, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk
32 LOs Banos
REQUEST FOR PROPOSAL RESULTS
EMERGENCY BIOSOLID REMOVAL
September 8, 2023 - 2:00 p.m.
1. Synagro-WWT, Inc.
Signed: ~ '
Sara Blevins, CMC
Assistant City Clerk/HR Analyst
S~ hOroz~
Engineering Technician
Dated: September 8, 2023
33 THIS PAGE IS INTENTIONALLY LEFT BLANK
34 NOTICE
Request for Proposal
For
Emergency Biosolid Removal
NOTICE IS HEREBY GIVEN that the City of Los Banos is seeking to enter into a professional service agreement with a contractor to dredge, dewater, transport and dispose of biosolids and other matter located in the City's Wastewater Treatment Plant recirculation channel system.
All qualified contractors interested in providing these services are invited to submit their proposal. The proposals will be evaluated and ranked according to the criteria provided in Exhibit B, "Proposal Evaluation," of this Request for Proposal (RFP).
It shall be the Contractor's responsibility to check the City of Los Banos' website (www.losbanos.org) to obtain any addenda that may be issued.
The Contractor's attention is directed to Exhibit A, "Submittal Requirements." Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the Contractor's proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on September 8, 2023. Proposals shall be submitted in a sealed package clearly marked "EMERGENCY BIOSOLID REMOVAL" and addressed as follows:
City of Los Banos
Attention: City Clerk
520 J Street
Los Banos, CA 93635
No late submittals will be accepted. The City may conduct interviews of the top-ranking contractors in order to make a final selection. The successful contractor will be recommended to the City Council for authorization to enter into a Professional Services Agreement for the removal of biosolids at the Wastewater Treatment Plant recirculation channels with the City of Los Banos.
Failure to comply with the requirements set forth in this Request for Proposal may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding Contractor is solely responsible for all costs related to the preparation of the proposal.
The City of Los Banos reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in this proposal. Acceptance of any proposal submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter into a contract.
The contract award, if any, will be made to the contractor who, in the City's sole discretion, is best able to perform the required services in a manner most beneficial to the City. The completed Fee Schedule in Exhibit D shall be submitted with the proposal in its own separately sealed envelope. The Contractor shall not include this cost proposal in the USB as an electronic file. 35 The City intends to follow, but will not be bound by, the following selection timeline:
Release of Advertisement ofRFP 08/11/2023
Deadline to Submit Questions/Clarifications 5:00 P.M. 08/18/2023 Addendum/Questions/Clarifications Posted 5:00 P.M. 08/23/2023 Deadline for Proposal Submittal 2:00 P.M. 09/08/2023
Award Date 10/04/2023
Completion Date 12/01/2023
Any questions with regard to submissions, process, or proposals can be emailed to Soknirom Than, Public Works Director/City Engineer at nirom.than(fMosbanos.org. Questions shall be submitted before 5:00 P.M. PST on August 18, 2023. Any response to a request for clarification, questions and answers will be posted to the City's website at www.losbanos.org no later than 5:00 P.M. PST on August 23, 2023 and if necessary, shall become a part of the proposal as an addendum.
The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at www.losbanos.org.
No oral questions or inquiries about the RFP shall be accepted. 36 ic--.w.below
® . Callllefareyou•tWARNING
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POVVERUNES
OV'10£AD
mA.Mfk~AAbSURl'ACES'ii@C'h.lRESAREWONffiEl5iJNs,ff€LOCAJiiNs,bi!Jl'IHAA661WWW6i= STRUCTIJ~S ARE BEI..IEVEO TO BE REASONABLY CORRECT, Bt1T ARE NOT GUARANTEED. SUCH S'TRUCTVRES AR£ SHOV.t.l FORTI£ INFORMATION OFTME CONTRACTOR, BUT INFORMATION SO GIVEN IS NOTTO BE CONSTRUED AS A REPRESENTATION THAT SI.JQI STRUCTURES WU. ,-i ALL CASES. BE FOUK>w-ERESHOWN. cm~TnEYREPRESan- AU.OFTHESTRUCTURESVHCHMAY DE """""'""' Wl&'¥f~Nrn=~~\emtstacofi5uei coimAucfioNWWW&=HEC&rlit\l.;ldi@PEJ8!6AiM:i!ANO TllEvt«>Sl:TNCINOOflN9'£C'llONS0RlllEGMNG0flNS'fR\JC110NSASNJJHORIZS)I-B9NISNOTIHTBfDEOTOINCLIJOERE"AEWOf r,.IE ADEOUAc:rOFT~CONfRACTOR"SSAFETY MEASVRESIN, ON, ORM!ARTI-IECONSTRt.lCTION SfT£ ANOSHAU. NOT ~CONSTRVEC> ~ SUPERVISION OFTI-IE ACTUAt. CON&TRIJCTlON NOR MAKE THE ENGINEER, O'MIIER OR IT8 AGENTS FIESPONSIIILE fOR PROVIDING A SAFEF't.ACE FOR Tl-lEP£RFOIIMAHCE OFVtORKBYTICCOHTRACTOR.5lGCONfRACTORS, Ofil IIUPPUER5. OR FOR ACCESS, VISTS. USE, 'M'.)ftl(, TRAVB.OROICO.PNCrBYNNPERSON.
Tl-lECOHTRACTORSHAI.L~VEATTK&IMlRKsrTE.COPIUORS\.ffABLEEXfRloCTSOFCONSTRUCTIOHSAFEJYORDERS,IS$UEI)EIY ~COffllA€,TOA~COMPl.YmHPA0'.16IOHSOJ'TME6Elil«JALLOJHERAPPIJCl,8L.ElAW.,OR~AHD REGUI.Anot,19, THE CONTRACTOR MUSI' COMPLYWTH Pfl0\.'t9'0HSOFTHEBAFETY AND HEM.11-1 REGU.A~FORCONSTROC'l!ON, PROt.M.c.AT£DBYll-lESECRETARYOFLA80RVNOER:SEC'JTON1gtOFTHECONTRACT\\ORICHOURSANDSAFETYSTNlO/IRDSN:r,A8 SET FORrM IHTITl,.E 2lil C.FA.
TO PROTECT THE LJVES AND HEALTH OF CONTAACTOA"!I EMPU>YEES UNDER TIE CONTRACT, TlE CONTJWlTOR SWAU. COMPI.Y MH M.L PERT1N8'1' PRO\tlSIONS OF THE "tMNIJAl OF ACCIDENT PREVEMlON IN CONSTfWCTJON" JSSUEC> l'l'THE AS50CIATS) GENERAL COHTAACTOA:SOF AMERICA. INC, ANOSHAI.L w.M'AINNl ACCUAATE RECORD DF AU CASESOFDE,\TH, OCCVPATto,,w.DISEASE, AHO fiAJR'V f!E:Ol..'4RING MEQCAl ATTENTIOH OR CAUSING lOS8 DF TIIIE FROM 'M>RI(, MfSiMG OUf OF ANO IN nE COURSE 0f e.lPI.D'l'UB'ff OR 'M>RK IJNDERlHECOtmtACT.
TMECONTAAC'TORALONESHALLBEAESPONSl8LEFOATHES>FEl'V,£FACIENCY.NdlAOEOU,t.CVOFCONTAACTOA'tlFAQUTE.S, ~NC>~ANDFOR/llffMMAGE,VHCtitAAYAESUI.TFltOMTIEIAFM.UREOATI-EA:H'ROPERODN9TAUCTION, WJNTEN.,IJ,ICEOAOPEltATJON.
TME cotmlACTOA loGAE£S THAT IT SI-W.l ASSUME SOU: NID COMPLETE A£SPOH98k.lTY FOR .108 Sf1ll COHlll'l10HS DUAIHQ nE COURSE Of CONSf1WCTfON OF TtflS PRO.Eel. IHCUONG WEJY Of ,U PERSONS NC> PROf'ERTY; THAT TitS REQOIREMENT 6HAlL ,m. Y COtnlNUOUS. Y ANO NOT BE UPIITED TO NORMAL V.OAKING HOUR$; ANO THAT Tl-IE CONTRACTOR SHAU. DEFEND, INOe.JINIFY AND HOLOTMEOVl,t,IER, PROVOST & PRITCI-IAAOCONSUl.TINO GROUP, AnDTHBII AESPECl'lVEAGfmSHAAMI.ESSFROM,,,,., ,ODAU.
UASfllrY.REALORAUEGED.INCONNECTIONWt'HTHEPERFORMNICEOF~OHTllSMO.ECT.EtCEPTINGFORUA81UTYARllllNG AIOMTI1E SOLE IEQt.lGENCE ~ OWER. ENGINEER. ORTHEIA AE-Sf'ECJM::1'Gefr9.
TME O'MIER ANl ITS AGENTS' $JTE RESPONSISUT1€S ARE LIMITED &01..B. Y TO THE ACTMTIE8 OF THEIR EMPLOYEES ON SIT£ TH'ESE RESPONSIBUtE.SSHAU.NOT8EIHFEAAEOBY.lltHPNn'YTOMEAHTH.11Tn£0'MERORttSAGENT3~VERESPOHS1811SNFOASl'TE WETY. S.IIF£TY IN. ON, OR .ll80UT TIE SITE ISTHEsot.£ MO EXCUJSWERESPONSINUTY DF nECONnl.llCTOR .Ill.ONE.. T~ CONTRACTOR'S METHODS OFW::,RK PERFORMANCE, SUPERINTEN0ENCEAJ,JC THE CONTRACTOR"S EMPLOYEES. ANDSB:11.1.ENCINQ OF CONSTRUCTION ARE ,t,LSO THE SOLE .II.HO EXCUJSIVE RESPONSl81U11ES OF THE COHTR.IICTOR .Ill.ONE.
CITY OF LOS BANOS
COUNTY OF MERCED
I WNTP CHANNEL BIOSOLIDS REMOVAL I
TOPQGRAPHV NOTE TOPOGR.U'H'l'~WAIJeCIU.ECl'I08YPflOV08T& Pll!Ta-wt000NBULTINl1GllOUPDLlt!NOFIELDl!IURY1:YS
COHOUCTEO IN APRL OF 2D%I AND OCTOBER OF 2022.
BARS OF BEARINGS TI-IECAU,ORNl,\COOROINATISYSTIMOF1N3, ZONEt, fflABUSl ED LOc:ALLY ll'Y0PSOBSIR\IATION9.
-
PROJECTBEt.OIMAfflS
BOREAUOf'REa.AMATIONBalCHM,\RK'1(8.29'",ASRA580ISl<IH
THE SOUTHEAST tlEADWAU OF A BRIDGE OVSt THE SAN LUI$
DRAIN. ADJACENtTOTHEL05BANOSWNTP, 2.55 KES
MOR1lfltESTOFl-tOHoW.Y1S2
8.a'ATION • 100,0D'NAVD8SOATUM
~
SITE MAP
QENERALN01E§
1. CITY OF LOS IIANOS PIJBL.IC'M:IRl<.S DIRECTOR, NlRORNTH-t.N (2tl8-327-24H)SI-IAU.BECONTACTEDAT LEAST '8 HOURS PRIOR TO COMMENCEMENT OF 't\ORI< ON OR NEAR EXISTING DISTRICT FAaUTIES. 2 Usto MATERIAL RE..E:TS, WSFfra, OR SECOHDS, ETC. ARE NOT ACCEPT.1191.E FOR VSEON CrTY OF LOS BANOS FACILITIES.
3. H.LCONSTRUCOONSHAU.BEIN~'MTMTIESEP\.ANS.PROJECTSPECIACATIONS.
4. CONTRACTOR SHALL AELO VERIFYTME HORIZONTAL ANO VERTICAL LOCATIONS OF ALL EXISTING FACILITIES MIORTOCOMt.!aQNG'N:JRK. CAU.UNOEAGA.OUNOSERVICE.IIJ..ERT~ATl-1,1 . CON'TAACTORSMALL 1MICEBQNEERAW1'AE.OFA)lrOISCFtEJ>A.NCES.
5, ALL CAST-l~PI.ACE CONCRETE STRUCTURES stlALL BE FORMED INSIDE ANO OVT AND CONCRETE VIBRATED 8Uf'FICIENTLV TO PR0'"10E FOR SMOOTH SURFACEOW.llu..M'lOORS'MfHOtn' VOIDS AND HONEYeot.eS,.
I, (AGENCY] $JiALLINPECT AU. IM>RK PHASESONCONCRrt'E FACIUTIES FOIi: CONFoA.MANCETO [AGENCY} SPEClACATIONS. REINFORClNG SHALL NOT BE ENCASED IN CONCRETE'M1l!OUT PAI~ l,I.OENCY] INSPEC'TIOf'(S, UICE#SE. CONCRETE 8HAU. 1-KJf 8E COVERED v.1TH a.rm+ PRIOR TO IAOEHCVl ltlSPECTION. 1, CO'-ICRETE DESIGN t..lXSHALLBESUBMffTEOTO THE ENGINEER FOR RE\'IE'NANO N>PftOVfl.J.. ALL CONCRrtE SMALL HAVI A 26-0AV MINIMUM COMPIIIESSIVi STRENGTH OF 3000 PSI UNLESS OTHER'MSE .SPEaAEO.
I, ALLSTEa~ANDFITTINGS8HAI..LIIEFVRNISHEDv-lTHASHOPAl'PI.IEl)HIGHSOLIDSEPO'r.:YCOATIMGON THI! INTERIOR Ar,,o !XTEFIIOR. UNLESS OTHERWSE INDICATED. ALL OTI-jER EXl"OSB) STEB. SHALL BE PAlmm WTH A PJIE•TRE.IITMENT PRIMER, AN UNDERCOAT Al«J,._ RNAL COAT OF PAIHT IN ACCOROANCE'Mni ~Y] SPECIR~T'IOHS.
II. ALL NUTS, BOLTS, ANO WASHERS USEO TO SECURE UNDE'RGROLt<IO FITTINGS SHALL BE STAINLESS STEEL t,;TER INSTAI.I.ATION, ALLSTl!S. HAJU:lliNARE SI-W.l. 8ECOATEOW'TH A RUST PREVENTATIVE 'NU.PPEOWTH • ML POLYEfHVI.BESHEETH). ANDSECUREWTH PVCTAP'E10, THRUST RESTRAINTS TO Bii PROVIOEO AT ALL PIPEUN!i BENDS, 'M-IETHEA OR NOT SHO~ ON TliE PLANS.
11. ALL~SHAU. bEPERfORMEOIH ~Wlli APPUCMIU:HE.111..Tli AKI SAFETY LAWS OF THli STATE OF CALIFORNIA .-.NO CAIJ0SHA STANOARDS.
TAENCHl3.IICICFI.I.N40RESE"-\'OIR~SH..IIUBEcoww:TEOINACCORQAHCEWTHTI-E SP'EC'ARCA'TlONSANOTHEGEO~AB'ORTCONTAlEl>JNTIESPEaFICAnot./S.
13. CONTRACTOR 'MLL BE RESPONSIBLE FOR THE REPAIR OF ALL PIPEUtE CAACl(S, Wi!Ql DEVELoP DURING CONSTRVCTIONOF l~SN'fECT1NO ElCISTINO FACIJTIES.
1•. ALL EXCESS MATERIAL ANO/OR DEBRIS SHALL IIE REMOVED UPON COMPLli'nOH OF INSTALLATION.
16. cotll'RICl'Oll:&Hl,l,L9ERESPONSIILEFOR~~~TE0USTCONTROLAT'tll111ES.
SHEET INDEX
S1-EETNO, DESCRIPTION
0..01 COVER
G.(12 LEGENO
0..0, OVERAU. SflE Pl.AH
C-02 CHANNEL 1. PLAN ~SECTIONS2
C-0., CHANNEL.2.11-PLANANOSECTIONS
c-0! CHANNB. 29. PlAN AHO SEC00MS
c.o5 CHANNEL28,PLANANDSECIIONS2
c.o6 CHN El.3,PLAHANOSECnONS
C-IJT CHANNEl.3•PlANANDSECTlONS2
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37 THIS PAGE IS INTENTIONALLY LEFT BLANK
38 AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF LOS BANOS AND SYNAGRO-WWT, INC. FOR
THE DREDGING, DEWATERING, TRANSPORTATION AND END USE OF
RECIRCULATION CHANNEL SOLIDS
[City of Los Banos Wastewater Treatment Plant Recirculation Channel System] THIS AGREEMENT FOR CONTRACT SERVICES is made and entered into this day of ___ , 2023, between CITY OF LOS BANOS, a California municipal corporation ("City") and Synagro-WWT, Inc. ("Contractor");
RECITALS
A. WHEREAS, City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California; B. WHEREAS, City desires to contract out to dredge, dewater, transport and dispose or beneficially use bio-solids and other matter located in the City of Los Banos Wastewater Treatment Plant Recirculation Channel system; C. WHEREAS, Contractor submitted a responsible proposal/bid in response to an Request for Proposals/Bid prepared by the City Public Works Department; D. WHEREAS, City has determined that Contractor is qualified by experience and ability to render such services; and
F. WHEREAS, City and Contractor desire to set forth their rights, duties and obligations in connection with the services to be performed.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. SCOPE OF WORK AND COMPENSATION
1.01. Scope of Work. Subject to the terms and conditions set forth in this Contract, Contractor shall furnish all labor, materials, services, transportation, and equipment necessary in order to dredge, dewater, transport and dispose or beneficially use biosolids and other matter located in the City of Los Banos Wastewater Treatment Plant Recirculation Channel system as described in Exhibit A attached hereto and incorporated herein by this reference. Contractor shall not be compensated for any work for services rendered in connection with its performance of this Contract, which are in addition to or outside of the Scope of Work, except as expressly provided for herein. It shall be Contractor's responsibility to ensure that the scope and price of any Extra Work to be performed by Contractor is approved by City in writing in advance of Contractor's commencement of the Extra Work.
1.02. Compensation. The total amount to be paid under this Contract for all of the work 39 set forth in Section 1.01 above shall not exceed $1,997,902.53 in accordance with the submitted by the Contractor dated September 6, 2023, Exhibit B attached hereto and incorporated herein by this reference. This price includes all costs for labor, materials, tools, equipment, services, warranty, taxes, insurance, overhead, profit and all other costs necessary to perform the work in accordance with this Contract. The cost or compensation for any Extra Work shall be mutually agreed upon by the parties in writing.
1.03. Billing. Compensation shall be paid to Contractor upon receipt and approval by City of an invoice setting forth in detail the services performed. City shall pay Contractor within thirty (30) days after approval of the invoice by City staff.
1.04. Time for Performance. Time is of the essence in the performance of services under this Contract. After the Contract has been executed by City, Contractor shall begin work after the effective date of the Notice to Proceed issued by City and shall diligently and timely manner prosecute the work from the effective date of the Notice to Proceed. All work under this Contract shall be completed before the expiration of 50 working davs from the commencement date specified in the Notice to Proceed. The failure by Contractor to perform the services in a diligent and timely manner shall constitute a material breach of this Contract and may result in termination of this Contract by City.
1.05. Term/Extension. [the term of the agreement to be negotiated by the parties].
1.06 Force Majeure. The time period specified in this Agreement for performance of services shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of City or Contractor, including, but not restricted to, acts of nature or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if the delaying party shall within ten (10) days of the commencement of such delay notify the other party in writing of the causes of the delay. If Contractor is the delaying party, City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of City such delay is justified. City's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against City for any delay in the performance of this Agreement, however caused. Contractor's sole remedy shall be extension of this Agreement.
2. GENERAL WORK REQUIREMENTS
2.01. Standards. Contractor agrees that all Services shall be performed in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and warrants that it, its employees and subcontractors shall have sufficient skill and experience to perform the Services and that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a 2 40
City Business License, and that such licenses and approvals shall be maintained in good standing throughout the term of this Contract.
2.02. Public Convenience. Contractor shall so conduct its operations as to offer the least possible obstruction and inconvenience to the public and to owners of abutting property.
2.03. Traffic Control Measures. Contractor shall provide appropriate vehicular, pedestrian and bicycle traffic control measures. All work shall be planned and carried out so that there is least possible inconvenience to vehicular and pedestrian and bicycle traffic along the project area.
2.04. Sound Control Requirements. Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Unless otherwise provided in writing, work shall be limited to Monday through Friday from 8:00 a.m. to 5:00 p.m.
2.05. Safety Requirements. Contractor shall comply with all safety requirements prescribed by applicable federal, state and local laws and regulations to ensure the safety and health of those working and the local community. Contractor shall assume all responsibility for public safety during the course of the work and all such costs shall be included in the Contract price. Whenever Contractor's operations create a condition hazardous to traffic or to the public, it shall furnish, erect and maintain, at its expense, such fences, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public.
3. CONTRACTOR'S RESPONSIBILITIES
3.01. Responsibility for Damage. Contractor shall be responsible for any loss or damage that may happen to the work and for any loss or damage to any of the materials of other things used or employed in performing the work.
3.02. Indemnification and Hold Harmless. Contractor shall indemnify, defend and save harmless City, and its officials, officers, employees, volunteers and agents against all suits, claims or losses (including attorneys' fees and expenses) that may be based on any injury or damage to, or death of any person or any damage to property that may occur, or that may be alleged to have occurred, arising from the performance of this Contract by Contractor, its subcontractors or employees, whether or not it shall be claimed that the injury was caused through an act or omission of Contractor, its subcontractors, employees or other agents, except for the sole negligence, active negligence or willful misconduct of City. Contractor shall, at its own expense, pay all charges of attorneys and all cost and other expenses arising or incurred in connection with such suits, claims or losses. If any judgment shall be rendered against City in connection with any such suit, claim or loss, Contractor shall at its own expense satisfy and discharge it.
3.03. Insurance. Without limiting Contractor's indemnification of City, and prior to commencement of work, Contractor shall obtain, provide and maintain at its own expense during 3 41
the term of this Contract, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City.
A. Certificates o( Jnsurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by the City Attorney prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City at all times during the term of this Contract.
B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City Attorney.
D. Coverage Requirements.
i. Workers' Compensation Coverage. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Contractor's general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. 111. Automobile Liability Coverage. Contractor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than one million dollars ($1,000,000) per accident. If Contractor owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy.
E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and 4 42
volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Contractor.
ii. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Contractor's operations or services provided to City. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder.
111. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (I 0 calendar days written notice of non-payment of premium) written notice has been received by City.
Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Contract, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
3.04 Payment of Taxes. The Contract prices paid for the work shall include full compensation for all taxes which Contractor is required to pay, whether imposed by Federal, State or local government, including, without being limited to, Federal excise tax. No tax exemption certificate or any document designed to exempt Contractor from payment of any tax will be furnished to Contractor by City, as to any tax on labor, services, materials, transportation, or any other items furnished pursuant to the Contract. Contractor shall withhold and pay any and all sales and use taxes, withholding taxes, whether State or Federal, Social Security taxes, State Unemployment Insurance charges and all other taxes that are now or hereafter may be required to be paid or withheld under any laws.
3.05. Permits and Licenses Contractor covenants and declares that it has obtained all certificates, licenses, permits or the like required of Contractor by any and all national, state, regional, county, city or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the services contracted for under this Contract. Contractor shall comply with all permits applicable to the work. Contractor has and shall maintain the appropriate State Contractor's License, pursuant to Chapter 9 of Division 3 of the California 5 43
Business and Professions Code.
CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY
THE CONTRACTORS' STATE LICENSE BOARD WHICH HAS JURISDICTION TO
INVESTIGATE COMPLAINTS AGAINST CONTRACTORS IF A COMPLAINT
REGARDING A PATENT ACT OR OMISSION IS FILED WITHIN FOUR YEARS OF THE DATE OF THE ALLEGED VIOLATION. A COMPLAINT REGARDING A LATENT ACT OR OMISSION PERTAINING TO STRUCTURAL DEFECTS MUST BE FILED WITHIN 10 YEARS OF THE DATE OF THE ALLEGED VIOLATION. ANY QUESTIONS
CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS' STATE LICENSE BOARD, P.O. BOX 26000, SACRAMENTO, CALIFORNIA 95826.
3.06. Labor Code Requirements. Attention is directed to the following requirements of the Labor Code:
a. Labor Non-Discrimination. Contractor shall comply with Section 1735 of the Labor Code which provides Contractor shall not discriminate against any employee who is employed on the work because ofrace, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such persons, except as provided in Section 12940 of the Government Code. b. Prevailing Wages. Contractor shall comply with California Labor Code Sections 1770 to 1780, inclusive.
c. Payroll Records. Contractor's attention is directed to the following provisions of Labor Code Section 1776. Contractor shall be responsible for the compliance with these provisions by his subcontractors. Contractor and each subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Contract. d. Workers' Compensation. Pursuant to the requirements of Section 1860 of the California Labor Code, Contractor will be required to secure the payment of workers' compensation to his employees in accordance with the provisions of Section 3700 of the Labor code. By signing this Contract, Contractor certifies the following:
"I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
3.07 Performance to Satisfaction of City. Notwithstanding any other provision herein, Contractor agrees to perform all work to the satisfaction of City within the time specified.
If City reasonably determines that the work is not satisfactory, City shall have the right to take appropriate action, including but not limited to: (i) meeting with Contractor to review the quality 6 44
of the work and resolve matters of concern; (ii) requiring Contractor to repeat unsatisfactory work at no additional charge until it is satisfactory; (iii) suspending the delivery of work to Contractor for an indefinite time; (iv) withholding payment; and (v) terminating this Agreement as hereinafter set forth.
3.08. Independent Contractor Status. Contractor shall independently perform all work under this Contract and shall not be considered an agent or employee of City; nor shall Contractor's subcontractors or employees be considered as subagents of the Owner.
3.09. Hazardous Chemicals and Wastes. Should any release, discharge, leakage, spillage, emission or pollution of any hazardous chemicals or wastes occur due to Contractor's work, then Contractor at its sole cost shall clean all affected property to the satisfaction of City and any governmental body with jurisdiction. Contractor shall immediately report any such release to the Director of Public Works. If the performance of the work outlined by these Contract Documents creates any hazardous wastes, Contractor shall properly dispose of such wastes in full accordance with federal, state and local laws, at its expense.
3.10. Compliance with Laws. All work performed by Contractor under this Contract shall be in accordance with applicable federal, state and local requirements, including, but not limited to environmental laws and laws regarding disposal of hazardous wastes.
3.11. Non-collusion Declaration. By executing this Contract, Contractor declares that only persons or parties interested in this Contract are those named in Contractor's Proposal and that such proposal was not made in the interest of or on behalf of any undisclosed person, firm or organization; that the proposal was genuine and not collusive or sham; that the signatory to this Contract has not directly or indirectly induced or solicited others to put in a sham proposal, or to refrain from proposing; and that the signatory to this Contract has not in an manner sought by collusion to secure for itself an advantage over other potential proposers.
3.12. Conflicts of Interest. Contractor covenants and declares that other than this Contract, it has no holdings or interests within the City or business holdings or agreements with any official, employee or representative of City and shall disclose any such holdings or interests to City in writing.
3.13. Discrimination Prohibited. Contractor covenants and agrees that in performing the services required under this Contract, Contractor shall not discriminate against any person on the basis of race, color, religion, sex, sexual orientation, national origin, ancestry, age or disability.
4. GENERAL PROVISIONS
4.1 Liquidated Damages. If Contractor fails to complete the Work within the Contract Time, the City will sustain damage. The actual occurrence of damages and the actual amount of the damages which the City would suffer if the Work were not completed within the Contract Time would be impracticable and extremely difficult to determine. Damages the City would suffer in the event of delay include, but are not limited to, loss of the use of the Work, 7 45
costs of administration, inspection, supervision and the loss suffered by the public within the City.
Liquidated damages shall not be assessed if the delay or failure to complete the work is a result of or occasioned by any Force Majeure Event, or circumstance beyond the control of the Contractor.
Accordingly, the parties agree that the amount herein set forth is a reasonable estimate of the damages which the City shall incur upon failure of the Contractor to complete the Work within the Contract Time: Five Hundred Dollars per day ($500/Day), for each calendar day by which completion of the Work is delayed beyond the Contract Time. Contractor agrees to pay such liquidated damages as herein provided, and in case the same are not paid, agrees that the City may deduct the amount thereof from any monies due or that may become due to the Contractor under the Contract.
4.2. Termination. City shall have the right to terminate Contractor's right to proceed with some or all of the work and may terminate this Contract at any time by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. In the event of termination, City shall pay Contractor for the reasonable value of services rendered by Contractor prior to termination; provided, however, City shall not in any manner be liable for lost profits which might have been made by Contractor had the contract not been terminated or had Contractor completed the services required herein. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity.
4.3. Controlling Law and Venue. City and Contractor agree that the law governing this Contract shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of or otherwise relating to this Contract shall be filed and maintained in the County of Merced.
4.4. Assignment and Subcontracting. Neither this Contract nor any interest herein nor any claim hereunder may be assigned or subcontracted by Contractor either voluntarily or by operation of law, without the prior written consent of City. No such consent shall relieve Contractor of its obligations to comply fully with the requirements of this Contract.
4.5. Records. Contractor will permit City to audit, examine, and make copies of all contracts, invoices, materials, payroll records of personnel, conditions of employment and or data relating to all matters covered by this Contract. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that final payment is made under this Contract.
4.6. Waiver. Failure of City to insist upon strict performance of any of the terms and conditions hereof, or failure or delay to exercise any rights or remedies or to properly notify Contractor in the event of breach, or the acceptance of or payment for any good hereunder, shall not release Contractor of any of the warranties or obligations of this Contract and shall not be deemed a waiver of any right of City to insist upon strict performance hereof. Neither party shall be liable for consequential or punitive damages on any claims arising out of the performance or 8 46
non-performance of obligations under the Contract.
4.7. Notices. Any notices required to be given pursuant to this Contract shall be deemed to have been given by their deposit, postage prepaid, in the United States Postal Service, addressed to the parties as follows:
To City:
To Contractor:
City of Los Banos
411 Madison A venue
Los Banos, California 93635
Attn: Nirorn Than
Synagro- WWT, Inc.
435 Williams Court, Suite 100
Baltimore, MD 21220
Nothing hereinabove shall prevent either City or Contractor from personally delivering any such notices to the other.
4.8. No Personal Liability. No member, official or employee of City shall be personally liable to Contractor or any successor in interest in the event of any default or breach by City or for any amount which may become due to Contractor or successor on any obligation under this Contract.
4.9. Entire Agreement. This Contract contains the entire agreement of the parties with respect to the subject matter of this Contract. Any modifications to this Contract shall be in writing.
4.10. Authority to Contract. Contractor covenants and declares that it has obtained all necessary approvals to bind Contractor to this Contract and that the representative signing the Contract is authorized to do so.
4.11. Integration. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein.
4.12. Amendments. This Contract may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.
4.13. Severability. If any part of this Contract is found to be in conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but 9 47
the remainder of the Contract shall continue to be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the dates set forth below.
Date: _ ___ _ _, 2023
Date: _____ _, 2023
ATTEST:
CITY CLERK
Lucille L. Mallonee, City Clerk
APPROVED AS TO FORM:
William A. Vaughn
City Attorney
[NAME]
by:
CITY OF LOS BANOS, a California
municipal corporation
by:
48 Exhibit A
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
CITY OF LOS BANOS
Project Name:· Emergency Biosolids Removal
O rganization and Approach
Synagro is pleased to provide the following work plan for the City of Los Banos (Los Banos). Based on our experience with projects of similar scope and objectives, Synagro is confident that we are well positioned to deliver a successful project that meets the overall goals and objectives of the project. Additionally, based on previous site evaluations, sampling events and previous proposals, we are confident that we haYe a thorough understanding of the characterizations of the in-place materials. We have conducted several "bench test" means and methods studies in effort to determine the most effective approach for removal, dewatering and disposal.
Based on these studies and several communications with Los Banos staff we are confident that the following work plan will be effective and efficient. Upon successfully negotiating an agreement and receipt of a Notice to Proceed we will begin the initial mobilization activities. The remainder of this document outlines our vision for this important project.
Purpose
The scope of the project is to reduce accumulated solids from the circulation channels, so that Los Banos can move wastewater between the seven (7) wastewater ponds. The project consists of Synagro dredging in 5 circulation channels, centrifuge dewatering the biosolids removed, transport and beneficial use of the resultant dewatered cake.
Project Management
Synagro possesses a seasoned staff, experienced in all aspects of the scope of this project.
Beginning with the Operations personnel dedicated to the project and supported by Synagro's unparalleled support staffs technical expertise and regulatory tracking and reporting systems.
The following five (5) individuals are currently scheduled to be dedicated to this project until completion. All individuals will be involved with each phase of the project from mobilization, performance and demobilization. While we cannot foresee every eventuality that may arise, Synagro has ample bench strength to replace any specific individual with another of similar experiences and expertise. Specific bios are provided in Section 2, Qualification and Experience.
Proposal for Emergency Biosolids Removal
49 Lead/Dredge Operator: Mario Mercado
Centrifuge Operator: Jesus Servin
Centrifuge Operator: Kelvin Polanco
YOUR PARTNER FOR A CLEANER,
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Equipment Operator/Shoreman: Christopher Bautista
Equipment Operator/Shoreman: Jerry Martinez
As outlined in his bio, Mr. Mercado has over 17 years' experience with Synagro in this industry. He has personally performed every scope and individual position this project requires. He will be Synagro's overall lead on the project and primary dredge operator. The dredge operator position is critical to the efficient performance of the dewatering system and the project as a whole. He will provide oversight and direction to the other project personnel. He is Synagro's main contact for day-to-day operations.
In addition to Mr. Mercado, Synagro staff will include two (2) centrifuge operators to run the three (3) centrifuges planned for the project. They will operate the polymer and dewatering systems to optimize performance for dry ton throughput, polymer consumption, dewatered cake solids and centrate water quality. The final two (2) equipment operator/shore person positions will perform various support duties, such as assisting with moving the dredge within and between circulation channels, movement of polymer supplies on site, positioning of end dump trailers on site and pipe installation, modification, and removal.
On-site personnel will be supported by staff of Operations Management, Environmental Health & Safety, and technical experts unparalleled in the residuals management industry. A small fraction of which have been outlined in Section 2. They will ensure the project is consistently staffed, supplied, operated, and maintained to efficiently and successfully achieve the project goals.
Project Approac.;h:
Permittini, Testine and Coordination
As previously stated, Synagro has already collected multiple samples and performed testing to establish key performance metrics and resultant cake biosolids acceptance at the proposed beneficial use locations and landfill. As a result of loading transport trailers directly and delivering the dewatered cake primarily to compost facilities for beneficial use, with only a small portion of landfill backup, there is minimal coordination with the County and CVRWQCB. These sites are already covered by Water Board permits for accepting the solids from Los Banos.
~ Proposal for Emergency Biosolids Removal
50 Mobilization and Pipeline Installation
YOUR PARTNER FOR A CLEANER, f'7I!:\
GREENER WORLD V
Synagro has already been in contact with materials suppliers for this project. l.1pon receiving appropriate authorization, Synagro will mobilize personnel, materials, supplies and equipment to the site. Mobilization includes initial dredge placement, dewatering system set up and testing and initial pipeline construction. We will provide five (5) employees during this phase. A third-party crane supplier will be utilized to lift the dredge off a transport trailer and into the initial circulation channel to be dredged. The crane will also be used to pick up the three (3) skid mount centrifuges off transport trailers and place them in the processing area. A certified crane operator will be supplied by the crane vendor. Synagro will place a dredge cable and anchor system and connect the dredge.
They will then connect the dredge via floating hose to the HOPE pipeline. Equipment and materials delivery, dredge and dewatering system setup and testing is anticipated to take approximately 5 operating days. Initial set up of approximately 7,000 linear feet of fused, HOPE pipe will take approximately 11 operating days, somewhat overlapping mobilization days.
Mobilization will be complete when the temporary piping, dredge and dewatering system have been completely installed, tested and Synagro has notified Los Banos the system is ready for operational use.
Dred1e, Dewater, Transport and End Use
Upon completion of mobilization and set up, Synagro will commence removal and dewatering operations. The dredge will be used to slurry biosolids and pump to three (3) mixed frac tanks, which will keep the material in suspension, through the fused HOPE pipeline. Feed pumps on each of the three centrifuges will draw from the mix tanks. Polymer will be injected directly into the lines feeding the centrifuges for conditioning. Biosolids will be dewatered within the centrifuges and discharged directly into staged end dump trailers, supplied by a subcontractor Qess Trucking). No materials will be placed on the ground. Centrifuges and mix tanks will be placed on secondary containment. All electrical equipment will be connected to three (3) generators, supplied by Synagro. Water for polymer dilution and periodic centrifuge wash out will be pumped from a nearby wastewater pond to the dewatering system. Centrate water removed from the biosolids slurry will be returned, via gravity, to the adjacent wastewater pond.
The dredge will be held in place by cables anchored to concrete blocks and will traverse the circulation channel via its cable drive. The dredge will remove the top 2+ /- feet of sludge from the circulation channels, or as agreed with Los Banos staff, up to the agreed upon dry tonnage total.
Synagro operations will cooperate with Los Banos staff to maximize the removal benefit within the total cost limitations as amended by Los Banos. The dredge will be moved frequently along the circulation channel, with telehandlers moving the concrete blocks.
Transportation will be subcontracted through Jess Trucking. They will use semi road tractors to remove end dumps loaded with dewatered cake biosolids. Trailers will be covered with tarps and have sealed, water-tight end gates with turnbuckle locks. Synagro will send the dewatered cake to Proposal for Emergency Biosolids Removal
51 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
two compost sites, maximizing beneficial use of the residuals. A small portion of landfill disposal has also been included as a supplemental backup option that will be minimized as much as possible.
Based on capacity and timing, Synagro will manage loads to beneficial use at CVC and Liberty compost sites, as well as Billy Wright Landfill for disposal. This is an important alternative to landfill disposal alone. We anticipate producing approximately 9.5 loads per day. We expect approximately 7.5 loads will go to the compost sites and two (2) will be sent to disposal.
On-site Relocation of Dredee
Upon completion of mobilization and set up, Synagro will commence removal and dewatering. On site dredge relocation will be accomplished through a third-party mobile crane service and their certified operator. In each case, Synagro staff will remove the cable connections and disconnect the dredge from floating pipe. The floating pipe, cables and anchor blocks will be transported with telehandlers to the next channel to be dredged. The dredge will be picked from the previous circulation channel and placed on a flatbed semi-trailer. It will be transported on site to the next circulation channel, where it will be pickup up off the trailer with the relocated crane and placed into the next channel. Synagro staff will connect it to the repositioned cables and attach floating dredge pipe to the bank. Each of these moves will be accomplished within one operating day.
On-site Pipe Br~ak Down and Reassembly
Simultaneously with relocation of the dredge from channel to channel, Synagro personnel will disassemble necessary portions of the installed pipeline. The pipe will be cut apart using chainsaws, if necessary to change lengths, and/ or disconnecting joints and fittings. The pipe will be relocated via telehandlers to the next configuration and reconnected. If needed, a portable pipe fusion machine will be used to fuse pipe sections together. The new pipe configuration will be water tested prior to recommencing operations. The work of this phase will be accomplished with the same day the dredge is moved to the next circulation channel.
Demobilization and Final Breakdown of Pipeline($)
Upon completion of processing the dry tons authorized by Los Banos, Synagro will dismantle all pipeline components and disconnect the dredging and dewatering equipment. A third part crane supplied will be utilized to pick up the disconnected dredge and place it on a transport trailer for removal from the site. Centrifuges will be disconnected and loaded onto transport trailers with a third-party crane and operator. All equipment will be removed from the site and returned to Synagro or a rental supplier as appropriate. The pipeline will be disconnected and dismantled at fittings. Fused pipe sections will be cut into manageable lengths with chainsaws. Pipe and fittings will be placed on transport trailers and removed from the site or be placed in an on~site location designated by Los Banos, if the purchase option is exercised. Movement of on-site pipe will be accomplished by Synagro personnel with telehandlers and potentially with transport trailers, depending on the location to be placed.
~ Proposal for Emergency Biosolids Removal
v;~
52 SYNAGRO
Organizational Chart
Synagro's project team is comprised of members of the West Region. These functions are supported by corporate resources based in Baltimore, Maryland and include Engineering, Legal and Operations Sales and Planning.
The organizational chart provided below highlights our project team members: (Blue Fill) 53 Jamie Olivarez
Sr. Technical
Services Manager
Simarjeet Singh
Technical Services
Marlo Mercado
Dredge Operator
SYNAGRO
Frank Foster
Health & Safety
Manager
Jonah Kun:r.
Health & Safety
Specialist
Jesus Servin
Lead Centrifuge
Operator
Craig Geyer
Regional Vice
President
Mike Myers
Director of
Operations &
Planning
Simranpreet Kaur
Area Operations
Manager
Brent Lowe
Project Manager
Kelvin Polanco
Centrifuge
Operator
John Pugliaresi
Area Sales Manager
Jerry Martinez
Equipment
Operator
Carlos Ibarra
Lead Operator
54 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Key Personnel Resumes/Bios and Or1anizational Chart
Personnel Bios
Mario Mercadq, Dredge/Lead Operator
Mario Mercado is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he performs safety inspections, planning, mobilization, demobilization, operation of dewatering equipment (belt filter press and centrifuge, polymer systems, equalization of flow pumps and discharge pumps, conveyance and loading systems), coordination with subcontractors, trucking logistics for loading within plant, scaling of loaded vehicles for proper weights, maintenance and repair.Mr. Mercado has been with Synagro since 2006 and has served as the Lead Operator for mobile mechanical dewatering in Southern California, Northern California, Oregon, Montana and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons and digesters.
Jesus Servin, Lead/Centrifyge Operator
Jesus Servin is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he performs safety inspections, planning, mobilization, demobilization, operation of dewatering equipment (Belt filter press, centrifuge, polymer systems, equalization of flow pumps and discharge pumps, conveyance and loading systems), coordination with subcontractors, trucking logistics for loading within plant, scaling of loaded vehicles for proper weights, maintenance and repair.
Mr. Servin has worked for Synagro from 2017-2021, re-joined May, 2023 and has senred as the Centrifuge Operator for mobile mechanical dewatering in Southern California, Northern California and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons and digesters.
Kelvin Polanco,, Centrifyge Operator
Kelvin Polanco is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he performs safety inspections, planning, mobilization, demobilization, operation of dewatering equipment (centrifuge, polymer systems, equalization of flow pumps and discharge pumps, conveyance and loading systems). Apart from this, he is also responsible for maintainence and daily inspection of centrifuges.
Mr. Polanco has been with Synagro since 2020 and has served as the Centrifuge Operator for mobile mechanical dewatering in Southern California, Northern California and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons.
Proposal for Emergency Biosolids Removal
55 Christopher Bautista. Equipment Operator
YOUR PARTNER FOR A CLEANER,
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As an equipment operator, Christopher Bautista is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he will run equipment such as centrifuges, telehandler, and other equipment that is necessary to run the lagoon dewatering project.
He is also responsible for performing other duties such as watching mix tank, mixing polymers etc.
Mr. Bautista has been with Synagro since 2021 and has served as the Centrifuge Operator as well as shoreman for mobile mechanical dewatering in Southern California, Northern California and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons,
Jegy Mardnez, Equipment Operator
As an equipment operator, Jerry Martinez is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he will run equipment such as centrifuges, telehandler, and other equipment that is necessary to run the lagoon dewatering project.
He is also responsible for performing other duties such as watching mix tank, mixing polymers etc.
Mr. Martinez has been with Synagro since 2022 and has served as the Centrifuge Operator as well as shoreman for mobile mechanical dewatering in Southern California, Northern California and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons.
Carlos Ibarra, Lead Operator
As Lead Operator, Carlos Ibarra is responsible for operation of various projects for Synagro's West Region event dewatering business. In this position, he perfonns safety inspections, planning, mobilization, demobilization, operation of dewatering equipment (belt filter press and centrifuge, polymer systems, equalization of flow pumps and discharge pumps, conveyance and loading systems), coordination with subcontractors, trucking logistics for loading within plant, scaling of loaded vehicles for proper weights, maintenance and repair.
Mr. Ibarra has been with Synagro since 2001 and has served as the Lead Operator for mobile mechanical dewatering in Southern California, Northern California, Oregon, and Washington. These project scopes included the removal and mechanical dewatering of biosolids from lagoons and digesters.
@" Proposal for Emergency Biosolids Removal
~
56 MarkMillCG Director. Process Improvement
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In his role as Director, Process Improvement, Mark is responsible for assisting Operations with program development, commissioning, and ongoing process improvements. He has responsibility for dredging, digester cleaning, and dewatering operations within Synagro's Central and Northeast Regions, reporting to the Director of Sales and Operations Planning. Mark is in,,olved with project scoping, equipment selection, and process performance and improvement. Mark has 30 years' experience with Synagro in the beneficial use industry, managing water, wastewater, paper mill, and food residuals. His experience includes land application, composting, and thermal facilities. In addition to his over 20 years of management experience, culminating with leadership of Synagro's Services Division providing beneficial use services to hundreds of communities and industrial generators across 38 States, he has been personally responsible for initiating and growing multiple WTR beneficial use programs within Michigan and multiple other midwestem States. Mark holds a B.S. Degree in Crop and Soil Sciences from Michigan State University.
Mike Myea, Director-Sa/es & Operations Planning
Mike Myers is Synagro's director of Sales and Operation Planning. In this role, Mike has national responsibility for all dredging, digester cleaning and dewatering operations. He evaluates equipment and technology, reviews bids and proposals, trains special project teams, establishes corporate guidelines for special projects, and oversees construction of mobile dewatering units as well as installation of permanent, on-site dewatering facilities. His unique, industry-leading knowledge and presence at all startup operations is key to Synagro's excellence in consistently delivering great outcomes for our customers. Mike has had this leadership role at Synagro for 20 years. Prior to Synagro, Mike worked at Whiteford Environmental in their water and wastewater group, where he rose to become the manager of the Special Projects Department. In this role, he was responsible for site surveys, project assessments, bidding and fiscal responsibility for all Special Projects contracts. l'vlike is a Nutrient Management Consultant, State of Maryland. He has a Confined Space Certification, Instructor Level, and he attended the Carnegie School of Management. He is a member of the Water Environment Federation.
Simarjeet Singh. Technical Services Manager
As Synagro's Technical Services Manager, Simarjeet Singh oversees Synagro's biosolids land application operations in the West Region, primarily in California. He is also responsible for landfill profiling making sure any material Synagro plans to manage through disposal follows the analytical requirements for that landfill. Mr Singh is Synagro's contact for all growers and land owners who participate in Syoagro's land application programs and ensures that all regulatory requirements provided by federal, state, and local agencies are followed.
Mr. Singh has a M.S. in Plant Science from the University of California, Fresno.
Proposal for Emergency Biosolids Removal
57 Jonah Kuntz, SafetJ'
YOUR PARTNER FOR A CLEANER,
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Jonah is an experienced safety professional dedicated to fostering a culture of safety excellence. With 15 years of proven expertise, he has successfully developed and implemented comprehensive safety programs that prioritize the well-being of employees and the integrity of operations. His strategic approach combines industry regulations with innovative practices, resulting in reduced incidents, increased employee engagement and enhanced operational efficiency. As an effective communicator, Jonah collaborates seamlessly across all levels of an organization, driving awareness and accountability for safety. His commitment to continuous improvement.ensures a proactive and adaptive approach to evolving safety challenges. Jonah is a pivotal asset in maintaining a secure and compliant environment, making him an invaluable addition to any project.
Jamie Olivarez, Sr. Technical Services Manager
Jamie has combined work experience with Synagro for nearly five years. With Synagro,Jamie has performed in several roles including Environmental Compliance Manager and Senior Technical Services Manager. Jamie has held roles with other residual management companies including Senior Environmental Manager, Technical Services Manager/ Agronomist, and Regional Manager. Jamie has direct biosolids experience working in the Pacific Northwest as an environmental manager and as a Regional Biosolids Program Coordinator for the Washington State Department of Ecology.
Jamie has a Bachelor of Science degree in Environmental Science with an emphasis in environmental chemistry, with minors in chemistry and biological sciences. Jamie is a Certified Crop Advisor (CCA) through the American Society of Agronomy and holds the additional certificate for the Irrigation and Nitrogen Management Program issued by the CCA Western Region and California Department of Food and Agriculture.
Please See the Following Personnel Resumes:
Proposal for Emergency Biosolids Removal
58 YOUR PARTNER FOR A CLEANER, f?t:\
GREENER WORLD V
Frank Foster
EHS& T Manager
Synagro Technologies
EHS&T Manager, 2005 to Present
• Provide technical guidance for environmental, health, safety & transportation issues to managers located throughout twelve states.
• Establish, review &/or maintain various regulatory programs as required by OSHA, DOT, EPA, &/or Synagro company
policy.
• Provide training & support to aU levels of management, operators, and/ or drivers as needed on various EHS&T topics. • Supervise & train EHS&T assistant in related topics as needed. • Perform internal safety-review audits on at risk locations and ensure compliant follow-up.
• Compile & maintain accident/injury data for all locations. • Prepare monthly training materials and coordinate regional training efforts with management officials.
• Identify employees &/ or areas at risk and develop action plans to ensure prompt improvement.
• Develop manager's supervisory skills to enable self-sufficiency in all areas ofEHS&T.
Allied Waste
Safety Manager/Southeast Region, 2000 to 2005
• Serve as technical resource to managers & supervisors at over 50 facilities (waste hauling, recycle facilities, landfills & transfer stations) covering 4 states (Mississippi, Louisiana, Florida, & Alabama).
Approximately 1,400 employees work from these locations. • Southeast Region ranked #1 in safety performance consistently over the past three years.
• Dotted line reporting from 10+ Safety Point of Contact persons located throughout assigned regional area.
• Provided monthly training to Divisional Safety Representatives on current ES&H issues.
• Participates in defensive driving training (i.e.: SMITH System for Safe Driving, Coaching the Refuse Truck Driver II, etc.)
• Conduct facility safety inspections, perform employee safety observation reports, and perfonn internal audits, conduct supervisory & employee safety compliance training.
Proposal for Emergency Biosolids Removal
MEMBERSHIP
&LICENSES
Adva11<.:cd Safety
Ccnificatc (ASC)
National Safct,
Council - Certified
Defensive Driving
Instru-:tor
l\kmbcr nf
Natio11al Safety
Council
59 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
• Provide HR guidance to facility managers with respect to hiring, corrective action, disciplinary action, training, etc. for their employees.
• Participate in OSHA and DOT audits, investigations & informal conferences and hearings as needed. • Maintain accident/injury data for all facilities and compare to established goals. • Create various spreadsheets, charts and other tools needed to illustrate & track accident data statistics. • Utilize various computer programs (MS Word, Excel, HRIS, CMS, RMS, etc.) to input, retrieve infonnation.
• Travel extensively to various sites within geographical assigned area. • Established proactive employee safety incentive bonus systems. • Protect the company's interests with respect to regulatory compliance issues. • Assist facility management with applying for and maintaining regulatory permits and licenses. • Investigate insurance liability and employee injury claims for root cause, corrective and disciplinary actions needed and future preventability issues.
• Conduct DOT compliant vehicle inspections on company vehicles. • Establish and monitor employee-training programs.
• Prepare and maintain regulatory required programs (Lockout-Tagout, Hazard Communication, PPE, Confined Spaces, Respiratory Protection, etc.)
Lincare, Inc.
Service Representadve~ 1999 to 2000
• Operated a commercial motor vehicle to transport and deli,•er liquid & compressed oxygen, respiratory equipment, and other durable medical equipment to patients' homes, hospitals and nursing facilities. • Maintained class "B" Commercial Driver's License w/Hazardous Material endorsement. • Prepared daily route assignments for other Service Representatives to ensure effective customer service. • Provided service to approximately 200 customers in southern Alabama & northwest Florida area. • Maintained Food & Drug Administration and Department of Transportation required recordkeeping as needed.
• Maintained inspections, manifests & maintenance files for company vehicles and supplies. • On-call 24-hours to answer technical questions and/ or repair customers' breathing equipment.
Proposal for Emergency Biosolids Removal
60 Simranpreet Kaur
Area Operations Director
Synagro Technologies, Inc.
Technical Services Manager- 2016-2022
Area Director 2022 to Present
Responsibilities include operations management of current projects and to provide strategic growth for the business by developing most cost-efficient planning and solutions; maintain strong relationships with current and future customers; prepare permit applications, nutrient management plan and maps for land-application sites; and understand the needs of customers, farmers, regulators and sub-contractors on daily basis for successful operations of the projects, land application of biosolids and create best possible solutions.
University of Nebraska - Lincoln
Graduate Research Assistant, 201:J to 2015
Provided assistance with: planning and conducting research experiments in field and in greenhouse across various location in Nebraska including preparing protocols for field layout, mbdng and spraying pesticides, data collection, analysis and
interpretation; developing Integrated Pest Management
techniques to control glyphosate-resistant Giant Ragweed (Ambrosia Trifida) throughout the growing season; technical information to farmers about latest developments in pesticideindustry; participation in Field Days organized by universities and private companies; research presentation in professional meetings and conferences organized by North Central Weed Science Society of America; and supervising lab assistants and giving them directions on conducting experiments.
Simranpreet Kaur
EDUCATION
t·i\:t\TIZSITY 01·
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ACCOMPLISHMENTS
• l'ubli,licd :i rl',ca rd1
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• Pcn11i11cd ~600 :iuc, 111
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• I 11Ct:l':hcd c:1p:tL:itr b,·
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• SuppCJrtnl in preparing
C, ,11di11c>11;il U,c l'<-rm11
(Cl ·p) :ind Report of
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1·ur Siln 11.anch
61 Craig Geyer
REGIONAL VICE PRESIDENT
Synagro Technologies, Inc.
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Regional l 'ice Pmident, A1,gust 2021 to Present EDUCATION Responsible for management of all operational aspects of the Southwest & West Regions for its scope of services which includes land application of liquid and cake biosolids, fixed facility and mobile dewatering, heat drying and pelletization, composting, lagoon and digester cleaning and the marketing of Class A biosolids products.
Area Plant Diredor, Jan11ary 2010 to 2021
Responsible for management of Synagro's biosolids management service contract and compost facility operations in the southwestern United States to include daily haul, composting, event operations.
Senior Operations Manager, Jan11ary 2005 - De,-ember 2009 Responsible for management of Synagro's Arizona operations to include operations at the Arizona Soils Compost Facility and California and Arizona dailr haul operations.
Operations Manager, October 2002 to De,-ember 2004
Responsible for management of the day-to-day operations of Synagro's projects with the City of Phoenix, the City of Mesa, City of Avondale, Arizona City and City of Casa Grande in Southern Arizona.
Gilbert Pump
Construction Superintendent, 2001 to 2002
Supervised construction for water facilities.
Camp, Dresser and McKee
Construction Superintendent, 1999 to 2001
Supervised construction for water and wastewater treatment plants.
Latigo, Inc.
Manager, 1989 to 1999
Assisted with the management and operation of a family-owned business specializing in truck transportation and construction.
~ Proposal for Emergency Biosolids Removal t,,;
62 Brent Lowe
Operations Manager, West Region
Synagro Technologies, Inc.
OpcndODs MIIDsger (2021- presat)
As Operation Manager, Brent is responsible for management of various projects for Synagro's biosolids management business in the West Region. In this position, he manages a staff of over 30 employees including operations employees, subcontractors and independent contractors.
This area of management represents over $20M in annual
revenues for Synagro. The scope of services in these project areas includes land application, transportation and disposal, mobile dewatering, lagoon/ digester cleaning and mechanical dewatering
Brent has served as the overall Project Manager for mechanical and mobile dewatering in Northern California, and PN\V. These project scopes included the removal of biosolids from ponds or digesters and mechanical installation.
Project examples include:
• Windsor Wastewater Lagoon Dredging
Dredging & Dewatering 550DT annually.
• The Hollister project included mobile dewatering /
dredging and Dewatering 1,000 dry tons.
• West County Wastewater included mobile dewatering
and transportation of biosolids 260 da)'S a )•ear.
Norm Marley
EDUCATION
63 Los Banos Schedule
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SYNAGRO
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64 435 Williams Court, Suite 100
Baltimore, MD 21220
www.synagro.com
SEPTEMBER 6, 2023
Soknirom Than
Public Works Director/ City Engineer
411 Madison Ave
Los Banos, CA 93635
Exhibit B
SYNAGRO
Re: Exhibit D- Fee Schedule RFP: Emergency Biosolids Removal Dear Mr. Than:
Synagro-WWT, Inc. (Synagro) is pleased to provide as requested the separate fee schedule for the RFP for Emergency Biosolids Removal.
Synagro appreciates this opportunity. Should you have any questions regarding our submittal and/ or pricing, please contact John Pugliaresi at (650) 333-0729 or jpugliaresi@&ynagro.com or Emil Kneis at (410) 688-4438 or [email protected].
We look forward to hearing from you soon.
Warm regards,
Craig Geyer
Regional Vice President
CG/ek
YOUR PARTNER FOR A CLEANER, GREENER WORLD
65 EXHIBIT D - FEE SCHEDULE
Contractor shall provide an itemized schedule of rates and fees which includes all billing amounts and costs for each Task.
Task
1 2
3 4
5 6
7 8
9 Description Unit Unit Price Estimated Total
Units
Project Management LunipSum $50,898.00 1 $50,898.02
Permitting, Testing Lump Sum $5,766.27 1 $5,766.27
& Coordination -
County &
CVRWQCB
Mobiliz.ation & Site Lump Surri $80,352.43 1 $80,352.43 Preparation
Pipeline Installation Linear $31.45 7000 $220,150.00
Feet
Dredge, Dewater, Dry Tons $758.00 1900 $1,440,200.00
Transport and End (1)
Use of Recirculation
Channel Solids
On-site Relocation of Each $14,143.16 4 -- -- -
$56,572.64
Dredge
On-site Breakdown Each $10,479.10 4 $41,916.40
& Reassembly of
Pipelines
Demobilization & Each $69,496.77 1 $69,496.77
Final Breakdown of
Pipelines
City Purchase Cost Linear $4.65 7000 $32,550.00
of Pipelines for Feet
Future Use
Total Not to Exceed $1,997,902.53 Price
. ( 1) Dry tons are determined by multiplymg the actual tonnage removed per scale tickets by the percent solids as determined by a California state certified laboratory hired by the Contractor. For example, if 100 tons are removed and the percent solids is 32%, the dry ton equivalent for measurement and payment would be I 00 x 32% == 32 dry tons. 14 66
I
Contractor Rate Schedule:
The rate for any authorized additional services is shown below:
Position Title Hourly Rate
Centrifuge Operator $173.29
Telehandler/Pump Operator $164.60
Dredge Operator $176.55
Shore Manager/ Dredge Assistant $159.81
Jockey Truck Operator $139.09
IS
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FROM:
DATE:
LOsBanos
At tlie C ro5~rtuzds o/ CC1lifor11ia . .
Agenda Staff Report
Mayor and City Council Members
Soknirorn Than, P.E., Public Works Director/City Engineer ~/ C_ October 4, 2023
TYPE OF REPORT: Consent Agenda
SUBJECT: Amendment No. 1 to the Professional Services Agreement with Fehr & Peers for Transportation Master Plan Update for Additional Traffic Data Collection and amend the 2023-2024 Fiscal Year Budget to increase expenditures in the Traffic Impact Fee Professional Services Recommendation:
That the City Council adopt the Resolution to:
1. Amend the 2023-2024 Fiscal Year Budget to increase expenditures in the Traffic Impact Fee Professional Services Account 230-430-220-231 by $10,800.00; and
2. Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Fehr and Peers, Inc. for Additional Traffic Data Collection in the amount of $10,800.00 as required for Task 2A services (Transportation Master Plan Update).
Background:
The current Transportation Master Plan was completed in May 2010 by Prism Engineering.
The City is continuing to experience growth, with substantial increases in housing developments and regional traffic volume. This growth has impacted current transportation infrastructures and has generated further need to update the City Transportation Plan. The Transportation Master Plan Update will help address the challenges of facilitating mobility and access in a strategic manner, within the reasonable fiscal constraints of the City's budget and limitations of state and federal funding available, and in a way that is responsive to anticipated growth and the general plan.
69 On March 15, 2023, City Council adopted a resolution entering into a Professional Services Agreement with Fehr & Peers to update the City's Transportation Master Plan in the amount of $254,615.00.
The scope of service includes:
• Multimodal traffic data collection at various collectors, arterials and intersections • Develop a Travel Demand Model in consistence with the regional transportation plan
• Assessing current and future needs
• Develop improvement plan and capital financing plan
• Updating impact fees
• Community input and outreach
• Analyzing cost and benefit
• Develop a Traffic Impact Analysis (TIA) guideline and policy • Integrate the Vehicle Mile Travel policy to the TIA
• Preparing complete documentation and plans.
Once completed, the TMP update will serve as a guide for the next 20 years and will provide a framework for the future transportation planning to local and regional roads and multimodal transportation networks. Once the draft is complete, City staff will return to City Council for review and approval of the document.
Discussion:
Upon review of the MCAG model and existing traffic data, it was determined that additional data collection is needed to calibrate the model and validate existing traffic patterns. This data includes full turning movement counts at 30 plus intersections and locations where school traffic impacts the operation of that corridor. These additional counts are needed for the following:
• Traffic Analysis: additional entering traffic counts help staff analyze the flow of vehicles into specific areas, such as intersections, highways, or parking lots. This data is crucial for understanding traffic patterns and making informed decisions about traffic management and infrastructure improvements. • Capacity Assessment: By counting the number of vehicles entering a particular location, staff can assess the capacity of roads and intersections. This information helps in determining whether existing infrastructure can handle current traffic volumes or if upgrades are necessary to prevent congestion and improve safety. • Transportation Planning: Entering traffic counts are essential for long-term transportation planning. This data helps staff forecast future traffic growth and plan for infrastructure expansions or new roadways to accommodate increasing demand.
70 Fiscal Impact:
There is sufficient funds in Traffic Impact Fees to add this scope of service, however fund appropriation is needed. Therefore, staff is recommending for City Council to amend the 2023-2024 Fiscal Year Budget to increase expenditures in the Traffic Impact Fee Professional Services Account 230-430-220-231 by $10,800.00.
Reviewed by:
~
Attachments:
Resolution
Amendment No. 1
Brent Kuhn, Interim Finance Director
71 THIS PAGE IS INTENTIONALLY LEFT BLANK
72 RESOLUTION NO. --
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES
AGREEMENT WITH FEHR & PEERS TO
CONDUCT ADDITIONAL TRAFFIC DATA
COLLECTION FOR THE TRANSPORTATION
MASTER PLAN UPDATE
WHEREAS, the City of Los Banos entered into a Professional Services Agreement (PSA) on March 15, 2023 with Fehr & Peers for engineering services to update the Transportation Masterplan; and
WHEREAS, City and Consultant desire to amend the agreement to supplement the scope of work and tasks 2 to include additional traffic data collection; and WHEREAS, the City Council of the City of Los Banos has been presented an amendment to the Fiscal Year 2023-2024 budget; and
WHEREAS, the City Council of the City of Los Banos may adjust the overall appropriation levels in each fund at any time during the Fiscal Year by action to amend the budget; and
WHEREAS, the proposed amendment would increase expenditures by $10,800.00 in the Traffic Impact Fee Professional Services Account 230-430-220-231.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby:
1. Amend the 2023-2024 Fiscal Year Budget to increase expenditures in the Traffic Impact Fee Professional Services Account 230-430-220-231 by $10,800.00; and
2. Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Fehr and Peers, Inc. for Additional Traffic Data Collection in the amount of $10,800.00 as required for Task 2A services (Transportation Master Plan Update).
The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Los Banos held on the 4th day of October 2023, by Council Member __ _ who moved its adoption, which motion was duly seconded by Council Member __ _ and the Resolution adopted by the following vote:
AYES:
NOES:
73 ABSENT:
APPROVED:
Paul Llanez, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk
74 AMENDMENT NO. 1
PROFESSIONAL SERVICESAGREEMENT BETWEEN
THE CITY OF LOS BANOS AND FEHR & PEERS
[TRANSPORTATION MASTER PLAN UPDATE]
This Amendment No. 1 to Professional Services Agreement ("Amendment No.1 ") is made and entered into this _ day of October 2023, by and between the City of Los Banos, California, a municipal corporation, ("City,") and Fehr & Peers, a California corporation ("Consultant").
RECITALS
A WHEREAS, on March 29, 2023 City and Consultant entered into the current Professional Services Agreement to engage Consultant as an independent contractor to provide professional services for specific tasks associated with the Transportation Master Plan Update ("Agreement");
B. WHEREAS, City and Consultant desire to amend the agreement to supplement the scope of work and tasks 2 to include additional traffic data collection.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree to amend the Agreement as follows:
SECTION 1. Scope of Services. Section 2 of the Agreement shall be supplemented to include Task 2A - Additional Traffic Data Collection, which is attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2. Compensation, Allowable Costs and Payments. Section 6 of the Agreement shall be supplemented to include Cost Proposal for Project Scope: Task 2A - Additional Traffic Data Collection, which is attached hereto as Exhibit A and incorporated herein by reference.
SECTION 3. Time of Performance. Time is of the essence in the performance of services under this Amendment and the services shall be performed to completion in a diligent and timely manner. The failure by Consultant to perform the services in a diligent and timely manner may result in termination of this Agreement by the City.
SECTION 4. Integration/Effective Date. Except as expressly amended, all other terms and conditions of the Agreement shall remain in full force and effect. This Amendment No. 1 shall be effective upon execution of the parties to this amendment.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the dates set forth below.
1 75
Date:
Date:
ATTEST:
CITY CLERK
Lucille L. Mallonee City Clerk
2 FEHR & PEERS,
a California corporation
by:
CITY OF LOS BANOS,
a California Municipal Corporation
by: Josh Pinheiro
City Manager
APPROVED AS TO FORM:
William A. Vaughn City Attorney
76 EXHIBIT A
SCOPE OF WORK and Cost Proposal
ESTIMATE
Los Banos - Citywide TMCs
Fehr & Peers - Walnut Creek
Attn: Ian Barnes
100 Pringle Avenue, Suite 600
Walnut Creek, CA 94596
Collection Type
TMCs: (29) AM/PM Peaks, (10) AM/MO/PM Peaks
Current scope: 10 intersections@ 2 hour AM +
2 hour PM counts s 40 count-hours
· Net add: 136 count hours x $70./hour ,., $9,520
+8 staff hours @ $160/hour = $1,280
Total add'I budget request: $10,800
Quanttty Unit
176 HR
Until writt&n NTP is received and confirmod, availability is subject to c-hango 3 i1Ja, Data Solutions
1305 N 30th St
Renton, WA 98056
Rate
$70
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FROM:
DATE:
LOsBanos
At tlie Crossroutls of Califo ,,,a - .
Agenda Staff Report
Mayor & City Council Members
Soknirorn Than, P.E., Public Works Director/City Enginee~ I l__ October 4, 2023
TYPE OF REPORT: Consent Agenda
SUBJECT: Authorizing Award of Construction Contract to Amerine Systems, Inc. in the amount of $675,000.00, with a 10% contingency in the amount of $67,500.00 for the construction of the West I Street Sewer Lift Station Rehabilitation and Amending the Fiscal Year 2023-2024 budget by increasing the appropriation amount in the Waste Water Collection Fund in the amount of $322,500.00
Recommendation:
That the City Council adopts the Resolution to:
• Award the West I Street Sewer Lift Station Rehabilitation to Amerine Systems, Inc., and authorize the City Manager to execute the Construction Contract Agreement in the amount of $675,000.00. Staff is requesting a 10% contingency of $67,500.00. The administration of this contract, including the 10% contingency, is to be performed by the Public Works Director/City Engineer. • Amend the Fiscal Year 2023-24 Budget by increasing appropriation amount in the Waste Water Collection fund 502-432-100-733 in the amount of $322,500.00.
Background:
The existing West I Street Sewer Lift Station is aging and requires higher than normal maintenance. Repetitive callouts for staff response to make emergency repairs after hours has increased the cost of maintenance. Staff has determined that the replacement of this station will provide a more reliable system, reduce maintenance costs, and reduce the risk or a sewer system overflow, which is reportable to the State Water Board.
Improvements will include the removal of existing electrical controls and conduit, lift station pumps and appurtenances. The installation of submersible pumps and appurtenances, onsite piping, force main, electrical service and motor control center, reconfiguration of existing wet well bottom, installation of protective lining to existing wet well, temporary sewer bypass pumping as required and removal and replacement of 79 wrought iron fencing, minor concrete and asphalt above proposed underground improvements.
Discussion:
Staff enlisted the services of Provost and Pritchard Consulting Group to design and prepare bid documents for the project. Staff released the project for advertisement on August 4, 2023. The bid opening was held on August 31, 2023. The Public Works Department, through the office of the City Clerk, received three (3) bid from the following contractors:
Amerine Systems, Inc.
Howk Systems
T&S Construction, Inc.
Oakdale, CA
Modesto, CA
Sacramento, CA
$675,000.00
$770,368.25
$913,965.00
Staff reviewed the bid proposal for completeness. Amerine Systems, Inc. submitted the lowest responsive and responsible bid for the project.
Staff is recommending a 10% contingency to be made available for the project. The administration of the contract, including the 10% contingency, is to be performed by the Public Works Director/City Engineer.
Environmental Analysis:
Pursuant to the California Environmental Quality Act (CEQA) and the City of Los Banos Environmental Quality Guidelines, an Initial Study was prepared to identify and assess potential environmental impacts as a result of this project. Through the Initial Study, staff determined that the project would not result in any significant adverse effects and the project can be categorically exempt pursuant to pursuant to Section 15301(b), Existing Facility. The project involves no physical expansion of the existing West I Street Sewer Lift Station.
Fiscal Impact:
The West I Street Sewer Lift Station Rehabilitation project is funded from the Waste Water Collection fund 502-432-100-733 in FY24 for a total of $500,000.00. Due to the bid result above, staff is recommending City Council to amend the Fiscal Year 2023-24 Budget by increasing appropriation amount in the Waste Water Fund in the amount of $322,500.00.
This total includes the additional construction cost of $175,000.00, contingency amount of $67,500.00, and the consultant cost for construction observation and construction management of $80,000.00 (with Provost & Pritchard). This brings the total budget to $822,500.00 for this project.
Attachments:
Resolution
Bid Opening Sheet
Public Notice
Contract Agreement
Project Area Map
Brent Kuhn, Interim Finance Director
80 RESOLUTION NO. __
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING AWARD
OF CONSTRUCTION CONTRACT TO AMERINE
SYSTEMS, INC. IN THE AMOUNT OF $675,000.00
WITH A 10% CONTINEGENCY IN THE AMOUNT
OF $67,500.00 FOR THE CONSTRUCTION OF
THE WEST I STREET SEWER LIFT STATION
REHABILITATION PROJECT AND ADOPTING A
REVISED BUDGET FOR THE FISCAL YEAR
2023-24 AS IT PERTAINS TO THE WASTE
WATER COLLECTION FUND
WHEREAS, City of Los Banos Public Works Department received competitive bids on August 31; 2023 for the purpose of constructing the West I Street Sewer Lift Station Rehabilitation project; and
WHEREAS, the Public Works Department determined, after receiving competitive bids, that Amerine Systems, Inc. provided the lowest responsive and responsible bid in the amount of $675,000.00; and
WHEREAS, the Public Works Department requests the City Council authorize a 10% contingency in the amount of $67,500.00; and
WHEREAS, the Public Works Department requests the City Council authorize the City Manager to execute the Construction Contract Agreement with Amerine Systems, Inc. and authorize the Public Works Director/City Engineer to administer the Construction Contract including the 10% contingency; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA) and the City of Los Banos Environmental Quality Guidelines the West I Street Sewer Lift Station Rehabilitation project was adequately evaluated and determined to be categorically exempt pursuant to Section 15301(b), Existing Facilities; and WHEREAS, the City Council of the City of Los Banos has been presented a proposal to increase appropriations in the Fiscal Year 2023-2024 Budget; and WHEREAS, the proposed amendment to the Fiscal Year 2023-2024 would increase expenditures by $322,500.00 in the Waste Water Collection Fund (502-433- 100-733).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby:
1. Accept and award the construction bid of Amerine Systems, Inc. in the amount of $675,000.00 with a 10% contingency in amount of $67,500.00, authorizes the City Manager to execute the Construction Contract Agreement, and authorizes 81 the Public Works Director/City Engineer to administer the Construction Contract Agreement including the 10% contingency.
2. Amend the Fiscal Year 2023-24 Budget by increasing the appropriation amount in the Waste Water Collection Fund (502-432-100-733) in the amount of $322,500.00.
The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Los Banos held on the 4th day of October 2023, by Council Member __ who moved its adoption, which motion was duly seconded by Council Member ___ and the Resolution adopted by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
Paul Llanez, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk
82 LOs Banos . ··- oa, _ ., ,I,{
BID OPENING
WEST I STREET SEWER LIFT STATION REHABILITATION
August 31 , 2023 - 2:30 p.m.
1. Amerine Systems, Inc.
2. Howk Systems
3. T & S Construction Co. I c.
Signed: L_ -&_ c..._ · _..
Sara Blevins, CMC
Assistant City Clerk/HR Analyst
JeT e De Melo •
Administrative Coordinator
$ 675,000.00
$770,368.25
$913,965.00
Dated: August 31, 2023
83 THIS PAGE IS INTENTIONALLY LEFT BLANK
84 Advertisement for Bids
CITY OF LOS BANOS
520 J Street
Los Banos, California 93635
Notice is hereby given that separate sealed bids for the award of contract for the Construction of West I Street Sewer Lift Station Rehabilitation will be received by the City of Los Banos at the office of the City Clerk until 2:30 p.m. Pacific Daylight Savings Time, August 31, 2023 and then at said office publicly opened and read aloud.
The major work consists of the rehabilitation of an existing sanitary sewer lift station located at 311 West I Street; in the City of Los Banos. Improvements will include the removal of existing electrical controls and conduit, lift station pumps and appurtenances. The installation of submersible pumps and appurtenances, onsite piping, force main, electrical seNice and motor control center, reconfiguration of existing wet well bottom, installation of protective lining to existing wet well, temporary sewer bypass pumping as required and removal and replacement of wrought iron fencing, minor concrete and asphalt above proposed underground improvements.
The time for completion shall be one hundred and fifty (150) working days.
The Contract Documents, in their entirety, can be viewed and/or obtained from the City of Los Banos website at www.losbanos.org or at the following locations:
Central California Builders Exchange (www.cencalbx.com) Builders Exchange of Stockton (www.besonline.com)
Valley Builders Exchange, Inc. (www.valleybx.com)
Builders Exchange of Santa Clara County (www.bxscco.com) Dodge Data & Analytics (www.construction.com/plans/)
A payment bond prepared and executed in accordance with California Civil Code Section 9550 and a bond for faithful performance of the contract will be required of the successful bidder who is awarded the contract.
The successful bidder must comply with the latest general prevailing rate of per diem wages as determined by the Director of Industrial Relations, State of California, Department of Industrial Relations and is to be paid to the various craftsmen and laborers required to construct said improvements and is made a part of the specifications and contract for said work to which reference is hereby made for further particulars.
No contractor or subcontractor may be listed on a bid proposal or awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor registration information can be found at:
http://www.dir.ca.gov/Public-Works/PublicWorks.html
Each bid shall be accompanied by cashier's or certified check or by a bidder's bond, made payable to the City of Los Banos and executed by a corporate surety licensed to issue surety bonds in the State of California, for an amount equal to at least ten percent (10%) of the amount of said bid and no bid shall be considered unless such cashier's or certified check or bidder's 85 bond is enclosed therewith.
The successful bidder of this project shall have the following current and active California State Contractor's License at the time of the submission of the bid and throughout the duration of the contract: Class A.
Prospective bidders are required to attend a mandatory pre-bid meeting on Thursday, August 17, 2023 at 10 a.m. PDT.
Bids will not be considered from bidders who were not physically in attendance at the mandatory pre-bid meeting.
Bidders shall refer to the Contract Document's Information for Bidders for complete instructions.
Bidders are solely responsible for the cost of preparing their bids.
The City specifically reserves the right, in its sole discretion, to reject any or all bids, to re-bid, or to waive inconsequential defects, in bidding not involving time, or quality of the work. The City may reject any and all bids and waive any minor irregularities in the bids. 86 Agreement
THIS Agreement is dated as of the ____ day of ___ in the year 20_ by and between the City of Los Banos, a California municipal corporation ("Owner") and Amerine Systems, Inc. ("Contractor").
Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1. WORK. Contractor shall complete the work indicated in Owner's Contract Documents entitled "West I Street Sewer Lift Station Rehabilitation Project." The work is generally described as follows:
• Rehabilitation of an existing sanitary sewer lift station located at 311 West I Street; in the City of Los Banos. Improvements will include the removal of existing electrical controls and conduit, lift station pumps and appurtenances. The installation of submersible pumps and appurtenances, onsite piping, force main, electrical service and motor control center, reconfiguration of existing wet well bottom, installation of protective lining to existing wet well, temporary sewer bypass pumping as required and removal and replacement of wrought iron fencing, minor concrete and asphalt above proposed underground improvements.
• Contractor shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the work described herein.
2. CONTRACT TIME. Contractor shall commence the work required by the Contract Documents within 10 calendar days after the date of the Notice to Proceed and will complete the same within the time period set forth in the bid, unless the period for completion is extended otherwise by the Contract Documents.
3. LIQUIDATED DAMAGES. Owner and Contractor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the work is not completed within the time specified in Paragraph 2 herein, plus any extensions thereof allowed in accordance with Paragraph 21, Time for Completion and Liquidated Damages, of the General Provisions. The parties also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by Owner if the work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner Eight Hundred Dollars($ 800.00) for each day that passes after the time specified in Paragraph 2 herein.
4. CONTRACT PRICE. Owner shall pay Contractor for completion of the work in accordance with the Contract Documents in current funds the amount set forth in the Bid Schedule(s). The Contractor agrees to perform all of the work described in the Contract Documents for the unit and lump sum prices set forth in the Bid Schedule(s).
5. PAYMENT PROCEDURES. Contractor shall submit applications for payment in accordance with Paragraph 24, Progress Estimates, of the General Provisions. Applications for payment will be processed by Owner as provided in the General Provisions.
87 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between Owner and Contractor concerning the work consists of this Agreement and the following attachments to this Agreement:
(A) Advertisement for Bids
(B) Information for Bidders
(C) Bid
(D) Bid Bond
(E) Agreement
(F) Payment Bond
(G) Performance Bond
(H) Notice of Award
{I) Notice to Proceed
(J) Change Order
(K) General Provisions
(L) Special Provisions
(M) Technical Specifications prepared by Provost & Pritchard Consulting Group entitled "West I Street Sewer Lift Station Rehabilitation Project", dated July, 2023. (N) Drawings prepared by Provost & Pritchard Consulting Group numbered 1 through 12. (0) Addenda No. 1, dated August 25, 2023
There are no Contract Documents other than those listed in this Paragraph 6. The Contract Documents may only be amended by change order as provided in Paragraph 19, Changes in the Work, of the General Provisions.
7. MISCELLANEOUS.
A. Terms used in this Agreement which are defined in Paragraph 1 of the General Provisions will have the meanings indicated in the General Provisions.
8. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.
C. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents.
D. The Laws of the State of California shall govern this Agreement. Venue is Merced County.
The provisions of this paragraph shall survive expiration or other termination of this Agreement regardless of the cause of such termination.
88 E. All bids become property of the Owner. All bids, including the accepted bid and any subsequent contract become public records per the requirements of the California Government Code, Sections 6250-6270, "California Public Records Act". Proprietary material must be clearly marked as such. Pricing and service elements of the successful bid are not consider proprietary information. The Owner will treat all information submitted in a bid as available for public inspection once the Owner has selected a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your bid, you must identify any such information, together with the legal basis of your claim in your bid. In order for the Owner to assess confidentiality of any such information on your behalf, you must request, execute and submit an Owner-prepared written agreement to defend and indemnify the Owner for any liability, costs, and expenses incurred in asserting such confidentiality as part of your bid. The final determination as to whether the Owner will assert your claim of confidentiality on your behalf shall be sole discretion of the Owner.
F. This Agreement shall not be interpreted in favor of any Party by virtue of said Party not having prepared this Agreement.
G. If any time period provided for in this Agreement ends on the day other than a Business Day, the time period shall be extended to the next Business Day.
IN WITNESS WHEREOF, Owner and Contractor have caused this Agreement to be executed the day and year first above written.
Date
ATTEST:
Lucille L. Mallonee
City Clerk
APPROVED AS TO FORM:
William A. Vaughn
City Attorney
Date
{Seal if Corporation)
By: ---------- --- --- -- Authorized Representative of Owner Title:
By: - ------------- - - -- Authorized Representative of Contractor Title:
(Attach Acknowledgement for Authorized Representative of Contractor) 89 THIS PAGE IS INTENTIONALLY LEFT BLANK
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92 ;
TO:
FROM:
DATE:
T Cityof B LOS . anos
At the Cro.ssroads of Cdli{on1ia
Agenda Staff Report
Mayor and City Council Members
Josh Pinheiro, City Manager
October 4, 2023
TYPE OF REPORT: Consent Agenda
SUBJECT: Entering into a Professional Services Agreement with Precision Civil Engineering, Inc. for On-Call Engineering Firm for Temporary Staffing Services for the Public Works Department
Recommendation:
That the City Council adopts the Resolution to enter into a Professional Services Agreement with Precision Civil Engineering, Inc. for On-Call Engineering Firm for Temporary Staffing Services for the Public Works Department, and authorize the City Manager to execute the Professional Services Agreement. The administration of this Professional Services Agreement is to be performed by the City Manager.
Background:
On September 6, 2023, the Public Works Director/City Engineer has tendered his resignation to management staff. This resignation is effective November 3, 2023. To facilitate continuous departmental operations, staff was directed to seek out and solicit a Request for Proposals (RFP) to temporarily fill this vacancy. The successful consultant will act as the City's representative in the capacity of Interim Public Works Director and Senior Engineer. The consultant in this role will receives administrative direction from the City Manager, exercises direct supervision over assigned management, supervisory, professional, technical, maintenance and administrative support personnel.
The RFP requires the following:
• The assigned staff shall, at minimum, possess a valid California Class C driver license, a valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers, and Seven (7) years of increasingly responsible professional engineering experience, including 93 five (5) years of administrative and management experience in a city, county, state, or federal public works capacity
• The assigned staff shall be able to work onsite at the City of Los Banos Public Works Office (411 Madison Avenue, Los Banos, CA 93635) at a minimum 3 days per week and shall be able to attend City Council Meeting (every first and third Wednesday of the month) for the term of the agreement. Full time in-office works is preferred. The normal work hours for this position is from 8:00 am to 5:00 pm Monday to Friday.
Discussion:
The City of Los Banos released a Request for Proposals (RFP) for On-Call Engineering Firm for Temporary Staffing Services for The Public Works Department on September 15, 2023.
On September 27, 2023, one (1) engineering firm submitted a proposal to the City Clerk.
The Firm was: Precision Civil Engineering, Inc.
A selection committee reviewed the proposal submitted. After defining the scope and conducting cost negotiations, the committee recommended that the City enter into a Professional Services Agreement with Precision Civil Engineering, Inc.
This agreement will authorize a not to exceed amount of $200,000.
Currently, staff has solicited another RFP to assist with the recruitment for the Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager position. Upon successful recruitment of these positions, the City Manager may terminate this on-call contract.
Fiscal Impact:
There is sufficient fund in the General Fund {Engineering) account 100-426-100-231 for this agreement. Due to the on-call nature of the contract, the City may elect to extend or terminate the contract upon due notification.
Reviewed by: 0w~_ Jo Brent Kuhn, Interim Finance Director Attachments:
Resolution
Professional Services Agreement with Exhibit A- Scope of Services, 94 RESOLUTION NO. --
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LOS BANOS AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY
OF LOS BANOS AND PRECISION CIVIL
ENGINEERING, INC. FOR ON-CALL
TEMPORARY STAFFING SERVICES FOR THE
PUBLIC WORKS DEPARTMENT
WHEREAS, on September 27, 2023 the City of Los Banos received a proposal for On-Call Temporary Staffing Services for the Public Works Department; and WHEREAS, the selection committee reviewed the proposal and concluded that Precision Civil Engineering, Inc. was a qualified firm to provide the requested services; and
WHEREAS, the City Attorney has prepared the Professional Services Agreement between the City of Los Banos Precision Civil Engineering, Inc. for said services; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Los Banos does hereby Authorize the City Manager to execute the Professional Services Agreement with Precision Civil Engineering, Inc. for On-Call Temporary Staffing Services for the Public Works Department in the amount not to exceed of $200,000.00.
The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Los Banos held on the 4th day of October 2023, by Council Member ___ who moved its adoption, which motion was duly seconded by Council Member ___ and the Resolution adopted by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
Paul Llanez, Mayor
ATTEST:
Lucille L. Mallonee, City Clerk
95 THIS PAGE IS INTENTIONALLY LEFT BLANK
96 PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL TEMPORARY STAFFING SERVICES FOR THE PUBLIC WORKS
DEPARTMENT
PRECISION CIVIL ENGINEERING, INC.
THIS AGREEMENT is made and entered into this __ day of ____ 2023, by and between the City of Los Banos, a municipal Corporation (herein referred to as "City") and Precision Civil Engineering, Inc. (herein referred to as "Consultant").
RECITALS
A. WHEREAS, City is in need of Professional Services as described herein below; B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code, Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; C. WHEREAS, City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement;
D. WHEREAS, City and Consultant desire to contract for the specific services described below and desire to set forth their rights, duties and liabilities in the services to be performed; and
E. WHEREAS, no official or employee of City has a financial interest, within the provisions of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1. Term. The term of this Agreement shall commence upon execution of this Agreement and City's issuance to Consultant a notice to proceed for all or a portion of the work and shall terminate upon City's acceptance and payment for all or such portion of the work as was authorized by such notice, unless terminated earlier as set forth herein.
2. Scope of Services. Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference. The City may elect to delete certain tasks of the Scope of Services at its sole discretion.
2.1. Notwithstanding services described above, the City may request and Consultant may agree to perform other services. The scope of such services and compensation shall be agreed to in writing, signed by both parties and shall become a part of this Agreement.
2.2. All professional services shall be performed by Consultant or under Consultant's supervision. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent 97 with the standards of care, diligence and skill ordinarily exercised by professional Consultants in accordance with sound professional practices.
2.3. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
3. Time of Performance. Time is of the essence in the performance of services under this Agreement and the services shall be performed to completion in a diligent and timely manner. The failure by Consultant to perform the services in a diligent and timely manner may result in termination of this Agreement by City.
3.1. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed.
4. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit B attached hereto and made a part of this Agreement (the "Fee Schedule").
Consultant's compensation shall in no case exceed $200,000.
4.1 Consultant shall submit monthly invoices to City describing the work performed the preceding month. Consultant's bills shall include the name of the person who performed the work, a brief description of the services performed and the specific Task in the Scope of Services to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. City shall pay Consultant no later than thirty (30) days after receipt of the monthly invoice by the City.
4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by City. Unless otherwise approved, such costs shall be limited and in accordance with Schedule of Charges set forth in the Proposal attached hereto as Exhibit B and incorporated herein by reference.
4.3 Consultant shall not receive any compensation for Additional Work without the prior written authorization of City. As used herein, "Additional Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Additional Work shall be billed in accordance with the Billing Rates as set forth in Exhibit B and on the terms set forth in this Article 4.
5. Contract Administration. The City Manager shall have the authority to act for City under this Agreement. The City Manager or his/her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall have the authority to act for Consultant under this Agreement.
6. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. Consultant shall designate a Project Manager, 98 who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term.
7. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
7.1. If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance of "design professional" services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.
8. Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by the City Attorney prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City Attorney.
D. Coverage Requirements.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
99 ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Consultant's general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 1 O to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. iii. Automobile Liability Coverage. Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than two million dollars ($2,000,000) per accident. If Consultant owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy.
iv. Professional Errors and Omissions Insurance. Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and not less than two million dollars ($2,000,000) in the annual aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. The cost of such insurance shall be included in Consultant's bid.
E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant.
ii. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant's operations or services provided to City. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
100
vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days written notice of non-payment of premium) written notice has been received by City.
8.1. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
8.2 Consultant shall not allow any subcontractors or sub consultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or sub consultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or sub consultants.
9. Nondiscrimination. In the performing of this Agreement, Consultant shall not discriminate against any subcontractor, employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation race, religion, color, national origin, handicap, ancestry, sex or age.
10. Independent Contractor. It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the services.
10.1. The Consultant shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement and shall be responsible for the payment of Federal and State Employer Withholding Taxes, Unemployment Insurance Taxes, FICA Taxes, Retirement, Life and/or Medical Insurance, and Worker's Compensation Insurance for the employees of the Consultant or any other person performing services under this Agreement.
Consultant and its employees are not entitled to the rights or benefits afforded to City's employees, including disability or unemployment insurance, workers' compensation, medical insurance, sick leave, or any other employment benefit. Consultant agrees to indemnify and hold City harmless from any claims, costs, losses, fees, penalties, interest, or damages suffered by City as a result of any claim by any person or entity contrary to the provisions of this Section 10.
11. Subcontracting. Nothing contained in this contract or otherwise, shall create any contractual relation between the City and any sub consultant(s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to the City for the acts and omissions of its sub consultant( s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly 101
employed by Consultant. Consultant's obligation to pay its sub consultant(s) is an independent obligation from the City's obligation to make payments to the Consultant. 11 .1. Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this contract shall be subcontracted without written authorization by the City's Contract Administrator. 11 .2. Consultant shall pay its sub consultants within ten (10) calendar days from receipt of each payment made to Consultant by the City.
11 .3. All subcontracts entered into as a result of this contract shall contain all the provisions stipulated in this Agreement to be applicable to sub consultants.
11.4. Any substitution of sub consultant(s) must be approved in writing by City's Contract Administrator prior to the start of work by the sub consultant(s).
11.5 Consultant shall not employ or engage, or attempt to employ or engage, any person who is or was employed by City or any department thereof at any time that this Agreement is in effect, during the term of this Agreement and for a period of two years after the termination of this Agreement or the completion of the Services, without the written consent of City.
12. Ownership of Documents. All documents, information and materials of any and every type furnished or prepared by the Consultant or any of its subcontractors pursuant to and in the course of performance of this Agreement shall be and remain the sole and exclusive property of the City. Such documents, information and materials shall include but not be limited to all findings, reports, plans, specifications, studies, drawings, estimates, documents, information and data including, but not limited to, electronic media, computer tapes or discs, files, and tapes furnished or prepared or accumulated by the Consultant in performing work under this Agreement, whether completed or in process. City shall have the sole right to use such documents, materials and information in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such documents, materials and information to City upon prior written request.
12.1. All Documents shall be considered works made for hire and all Documents and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the City without restriction or limitation upon their use, duplication or dissemination by the City. Consultant shall not obtain or attempt to obtain copyright protection as to any Documents.
12.2. Nothing herein shall constitute or be construed to be any representation by Consultant that the work product is suitable in any way for any other project except the one detailed in this Agreement. Any reuse by City for another project or project location shall be at City's sole risk.
13. Confidentiality. All City information disclosed to Consultant during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties except as authorized by City, excepting that information which is public record and subject to disclosure pursuant to the Public Records Act, or otherwise required by law. All documents, including drafts, notes and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes in writing the release 102
of information, excepting that information which is public record and subject to disclosure pursuant to the Public Records Act, or otherwise required by law.
14. Access to Records. Consultant shall maintain all books, records, documents, accounting ledgers, and similar materials relating to work performed for City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit and copying at reasonable times, during Consultant's usual and customary business hours. Consultant shall provide proper facilities to City's representative(s) for access and inspection. Consultant shall be entitled to reasonable compensation for time and expenses relate to such access and inspection activities, which shall be considered to be an additional service to the City, subject to the provisions of Section 4 hereinabove.
15. Conflict of Interest. The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 197 4 (the "Act"), which ( 1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest.
15.1. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section.
15.2. Consultant represents that neither Consultant, nor any of its employees, agents or subcontractors, have a conflict of interest with respect to the work to be performed under this Agreement, nor shall such individuals, during this term of this Agreement, acquire any interest, which would conflict in any manner with the performances of services hereunder.
16. Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City.
Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense.
17. Compliance with Laws, Rules, Regulations. Consultant shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
17 .1 Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the construction management services are being performed as part of an applicable "public works" 103
or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
18. lntegrationj Amendment. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered in it. This Agreement may not be modified or altered except by amendment in writing sign by both parties. City's city manager, or designee, may execute any such amendment on behalf of City.
19. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
20. WaiverNalidity. Consultant agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver of any other condition of performance under this Agreement. The acceptance by the City of the performance of any work or services by Contractor shall not be deemed to be a waiver of any term or condition of this Agreement.
21. Jurisdiction. City and Consultant agree that the law governing this Agreement shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of this Agreement shall be filed and maintained in the County of Merced.
22. Notice. Any notices required to be given pursuant to this Agreement shall be deemed to have been given by their deposit, postage prepaid, in the United States Postal Service, addressed to the parties as follows:
To City:
City of Los Banos
411 Madison Avenue
Los Banos, California 93635
Jelene de Melo
To Consultant:
Precision Civil Engineering, Inc.
1234 0. Street
Fresno, CA 93721
Edward Dunkel, Jr.
Nothing hereinabove shall prevent either City or Consultant from personally delivering any such notices to the other.
23. Termination. City may, in its sole discretion, terminate this Agreement at any time and for any reason whatsoever by giving written notice of such termination to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. In the event of such termination, Consultant shall be entitled to compensation for all services rendered and work performed for City to the date of such termination.
24. Corrective Measures. Consultant will promptly implement any corrective measures required by City regarding the requirements and obligations of this Agreement. 104
Consultant will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of Consultant to implement required corrective measures shall result in immediate termination of this Agreement.
25. Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City's review of the Consultant's report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or· may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.
26. Acceptance Of Facsimile Or Electronic Signatures. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
27. Authority. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates set forth below.
Date: ______ , 2023
Date: ______ , 2023
Precision Civil Engineering, Inc.
by:
CITY OF LOS BANOS, a California
municipal corporation
by:
105
ATTEST:
CITY CLERK
Lucille L. Mallonee, City Clerk
APPROVED AS TO FORM:
William A. Vaughn
City Attorney
106
EXHIBIT A - SERVICES
The successful consultant will act as the City's representative in the Capacity of Interim Public Works Director and Senior Engineer.
Interim Public Works Director Role:
The assigned staff in this role will receives administrative direction from the City Manager.
Exercises direct supervision over assigned management, supervisory, professional, technical, maintenance and administrative support personnel. The consultant shall has the ability to:
• Plan, direct and control the administration and operations of the Public Works Department. • Organize and direct the Public Works Department activities. • On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
• Interpret and apply local, State, Federal, City and department policies, procedures, rules and regulations.
• Coordinate Department activities with those of other departments and outside agencies and organizations; prepare and present staff reports and other necessary correspondence. • Direct, oversee and participate in the development of the Department's work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures
• Review plans, engineering reports and budget estimates prepared by subordinates, outside consultants and other City departments.
• Evaluate, recommend, and administer professional engineering consultants and contracts. • Evaluates public works needs, including transportation and trails projects, and formulates short and long range plans to meet needs in all areas of responsibility • Oversees the development or update of the Traffic Impact Fee Program, Sewer Master Plan, Water Master Plan, Storm Drain Master Plan, the Capital Improvement Program, and other plans involving the municipal infrastructure.
• Oversees the preparation of engineering plans and specifications, bidding competency of contractors and vendors, and the selection criteria for public contracts. • Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal Agencies, professional and technical groups and the general public regarding division activities and services.
• Oversees administration of the Solid Waste Franchise Agreement. • Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Department. • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. • Supervise, train and evaluate personnel.
• Prepare and administer department budgets.
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• Develop and implement department policies and procedures. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Develop and implement programs to meet the needs of the City. • Effectively oversee multiple projects simultaneously while managing project costs, resources and schedules.
• Prepare and present staff reports at City Council meetings; attend City Council meetings. • Organize, direct and implement comprehensive engineering programs.
The assigned staff shall, at minimum, possess a valid California Class C driver license, a valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers, and Seven (7) years of increasingly responsible professional engineering experience, including five (5) years of administrative and management experience in a city, county, state, or federal public works capacity The assigned staff shall be able to work onsite at the City of Los Banos Public Works Office ( 411 Madison A venue, Los Banos, CA 93635) at a minimum 3 days per week and shall be able to attend City Council Meeting (every first and third Wednesday of the month) for the term of the agreement. Full time in-office works is preferred. The normal work hours for this position is from 8:00 am to 5:00 pm Monday to Friday.
Interim Assistant Public Works Director or Senior Engineer Role:
The assigned staff in this role will receives general direction from the City Manager and the Public Works Director. Exercises direct supervision over assigned management, supervisory, professional, technical, maintenance and administrative support personnel. The consultant shall has the ability to:
• Develop goals and objectives, organize, direct, advise and assist the activities of the Engineering Division, including the preparation of plans and specifications, engineering design, drafting, surveying, reduction of survey notes, public works inspections, public works engineering office activities and field engineering. Make policy recommendations on City standards, and codes, regarding traffic, infrastructure and public works activities. • Perform preliminary engineering review and consultation on various public and private projects with various developers and designers and project engineers, review maps, plans, specifications and projects for compliance with sound engineering practice and existing laws, and review initial studies and environmental impact reports for adequate mitigation of infrastructure impacts
• Negotiates, in conjunction with other City management, all developer agreements and reimbursement agreements, in order to provide for the orderly and equitable administration of developer contributed assets
• Assume management responsibility for assigned engineering activities and operations of the Division including conducting traffic engineering and transportation planning studies, preparing traffic control plans, and making sound recommendations for improved traffic control services
• Administers construction contract activities and construction operations • Manages and delegates design work through consulting engineering firms, which includes the preparation of design data and official cost estimates 108
• Maintains City-wide capital improvement plan schedule; evaluates plans to ensure they are meeting planned scope of work, schedule and budget; performs field reviews of project activities
• Provides engineering expertise, guidance and planning for the City's construction program; provides technical and professional guidance to all assigned personnel • Prepares revisions to plans, reports, and specifications for approval by the Public Works Director/City Engineer.
• Ensures operational and administrative completion before transferring projects from construction phase to operation and maintenance status
• Attends various meetings and coordinates with other City departments and various local, state, and federal agencies regarding implementation and explanation of new programs, problem resolution, and explanation of policies and objectives of the City • Develops and implements City standards and procedures for engineering related functions; maintains City's construction records
• Prepare city policies and guidelines for engineering activities including the installation of traffic control devices, traffic calming policy, pavement markings, street lighting, and various studies to meet the operational needs of the City The assigned staff shall, at minimum, possess a valid California Class C driver license, a valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers, and four (4) years of increasingly responsible professional engineering experience, including two (2) years of administrative and management experience in a city, county, state, or federal public works capacity
The assigned staff shall be able to work onsite at the City of Los Banos Public Works Office ( 411 Madison Avenue, Los Banos, CA 93635) at a minimum 3 days per week and shall be able to attend City Council Meeting (every first and third Wednesday of the month) when there is an engineering division related agenda items for the term of the agreement. Full time in-office works is preferred. The normal work hours for this position is from 8:00 am to 5:00 pm Monday to Friday.
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Exhibit B
202;, §GtfEDULE Of CQNQtIJQNS
The Finn (Precision Civil Engineering, Inc.) shall perfonn the services outlined in this agreement for the stated fee arrangement.
Access To Site:
Unless otherwise stated, the Firm will have access to the site for activities necessary for the performance of the services. The firm will take precautions lo minimize damage due to these activities but have not included in the fee the cost of restoration of any resulting damage.
Fee:
The total fee, if stated, shall be understood to be an estimate, and shall not be exceeded by more than ten percent without written approval of the client. Where the fee arrangement is to be an hourly basis, the rates shall be those that prevail at the time services are rendered. The 2023 rates are provided below. Reimbursable expenses are to be billed separately, if applicable.
Senior Principal/Principal
Senior Entitlement Manager/ Planner
Senior Designer/Professional Engineer
Project Managerff.icensed Civil Engineer
Project Engineer II
Project Engineer I
Senior C-'D Technician -·
CAD Technician II
CAD Technician I •
Senior Planner
Senior Associate Planner:
Associate Planner
Assistant Planner .
Professional Licensed Surveyor
Silrvey· Manager - •
Project Surveyorn..srr
Technical Analyst/GIS Specialist
High-Definition Scanner
'Rates denote prevamng wage
Billings/Payments/Late Payments:
S 250,00/Hr.
S 215.00/Hr.
S 240.00/Hr.
S 220.00/Hr.
$165.00/Hr.
S 145.00/Hr.
$ 130.DD/Hr,
$ 120.00/Hr.
$105.00IHr.
$160.00IHr.
$130.00/Hr.
$115.0DIHr.
S 105.QOIHr.
$ 215.00/Hr.
s 1ao.obiHr.
S 160.00/Hr.
S 150.00IHr.
$ 285.00/Hr.
Reglstratiori/Fly-Through
3-Man Survey Crew or GPS
2-Man Survey Crew or Robotic
1-Man Survey Crew
3-Man Suri~ Crew or GPS (Prevailing)'
2-Man Survey Crew or Robotic (PrevaHing)
f!Man Survey C~ew (PrevaiUng)
Landscape Architect
l:nvironll_!ental Specialist
Biologist
Senior Construction Manager
Construction Manager
Construction Inspector
QSP Trained Inspector
Expert Witness (Deposition)
Expert Witness (Trial)
Clerical •.
Mileage
S 140.00/Hr.
$ 275.00/Hr.
S 230.00/Hr.
$ 200.00/Hr.
$. 395.00/Hr.
S 335.00Mr.
S 225.00/Hr.
S 200.00/Hr!
S 140.00/Hr!
S 170.00Mr. •
S 180.00/Hr.
$165.00Mr.
S 140.D0/Hr.
S 135.00/Hr.
$ 340.00/Hr.
$ 420.00/Hr.
S BO.OD/Hr.
$ 0.700/MHe
In the event that the Client fails to pay any invoice of the Finn within forty-five (45) days of its receipt, such invoice shaU bear interest at ten percent (10%) per annum until paid. Further, in the event that the Clientfails to pay any invoice of the Finn within forly-five (45) days ofits receipt, the Firm shall have the right to immediately suspend au fu1ther work until such invoice is paid. The Firm's decision to suspend work on account of the CHent failure to timely pay any invoice shall not constitute a breach or default of any agreement between the Finn and the Client In addition, the Firm's decision to suspend work on account of the CUent failure to timely pay any invoice shaH not subject the Finn to any claim of any kind from any party for any delays or damages caused by such suspension, and the Client shall indemnify, defend and hold the Finn harmless from the same. __ , ____ ,._ c-
,-,--,.-,- ... - , .... ' . . - . . -- - - --- -
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112
TO:
FROM:
DATE:
LOsBanos
Agenda Staff Report
Mayor and City Council Members
Josh Pinheiro, City Manager~
Lucy Mallonee, MMC j2AM
City Clerk/Human Resources Director
October 4, 2023
I I I I' ll
TYPE OF REPORT: Consent Agenda
SUBJECT: Entering into a Professional Services Agreement with Jackson Green & Associates for Recruitment Services to fill the Positions of Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager
Recommendation:
That the City Council adopt the Resolution to enter into a Professional Services Agreement with Jackson Green & Associates for Recruitment Services to fill the Positions of Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager and authorize the City Manager to execute the Professional Services Agreement. The administration of this Professional Services Agreement is to be performed by the City Manager.
Background:
In light of the recent resignation from the Public Works Director/City Engineer and to help with the recruitment efforts to fill that vacancy along with the recently authorized position of Assistant Public Works Director and the long-time vacancy of Public Works Operations Manager, staff was directed to seek out and solicit a Request for Proposals (RFP) for Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager Recruitment Services.
113
Discussion:
The City of Los Banos released a Request for Proposals (RFP) for Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager Recruitment Services on September 13, 2023. On September 27, 2023, five (5) firms submitted a proposal to the City Clerk:
Jacob Green & Associates
GovHR USA
Raftelis
Netsynk Inc.
LanceSoft, Inc.
A selection committee reviewed the proposals submitted and Jacob Green & Associates was the preferred recruitment firm, with a cost of $73,800 plus travel costs.
Fiscal Impact:
Staff will continue to further analyze the fiscal impact and prepare a budget adjustment at a later date, if needed.
Reviewed by:
~Ku~inance Director
Attachments:
Request for Proposal
Firm Proposals
Resolution
JP/Im
114
LOsBanos
t lit' ( .,,, Jad. < J l,t, 1111
REQUEST FOR PROPOSALS
FOR
PUBLIC WORKS DIRECTOR/CITY ENGINEER,
ASSISTANT PUBLIC WORKS DIRECTOR, AND
PUBLIC WORKS OPERATIONS MANAGER
RECRUITMENT SERVICES
City of Los Banos
520 J Street
Los Banos, CA 93635
(209) 827-2412
Release Date
Wednesday, September 13, 2023
Contact Person:
Lucy Mallonee, MMC
City Clerk/Human Resources Director
Deadline for Submissions
Wednesday, September 27, 2023 at 5:00 P.M.
1 115
REQUEST FOR PROPOSALS
Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager Recruitment Services
RELEASE DATE: Wednesday, September 13, 2023
CLOSING DATE/TIME: Wednesday, September 27, 2023 at 5:00 P.M.
The proposer must submit one (1) signed electronic version "PDF" of the proposal by the deadline to Lucy Mallonee at [email protected].
CONTACT PERSON: Lucy Mallonee, MMC
I. Introduction
City Clerk/Human Resources Director
(209) 827-2412
[email protected]
Los Banos City Hall
520 J Street
Los Banos, CA 93635
Hours: Monday- Friday 8:00 A.M. - 5:00 P.M.
The City of Los Banos, California is seeking services from a qualified executive search firm to assist the City Manager in the selection of a new Public Works Director/City Engineer, Assistant Public Works Director and Public Works Operations Manager. The goal of the recruitment will be to have an appointment by November/December 2023.
II. Background
The City of Los Banos, population 46,639, is situated on the west side of Merced County and is the county's second largest City. The City is conveniently located in the center of California and is about two hours from the cities of San Francisco, Oakland and Sacramento, as well as Yosemite National Park. A combination of new enterprise, local government and agriculture-based operations all contribute to the City's economy, which continues to provide residents with a variety of amenities to enjoy. In addition to providing a wide variety of public services, including water, sewer, garbage, parks and recreation, police and fire, the City of Los Banos also offers a variety of retail and entertainment venues -for its residents. Nearly 160,000 acres of seasonal wetlands and grasslands bring visitors from all over the world to the City, as well as recreation enthusiasts who enjoy the San Luis Reservoir and the State and Federal Wildlife Areas and Refuges. The City also enjoys a downtown, which hosts retailers, services, restaurants and entertainment, and serves as a hub for many community 2 116
events. Named for the seasonal spring baths that feed natural wetlands in the western San Joaquin Valley, the City of Los Banos enjoys strong ties to its local heritage.
The City of Los Banos operates under the Council-Manager form of government, with a five (5) member City Council comprised of four (4) Council Members elected by district with overlapping terms of four years and a Mayor elected at large for a term of two years. The City Council appoints the City Manager and City Attorney. The City is also served by a City Treasurer and a City Clerk, both of whom are elected officials; and Department Heads in the following Departments: Finance, Human Resources, Community & Economic Development, Police, Fire, and Public Works, and Parks & Recreation who are appointed by the City Manager. The City of Los Banos is committed to finding the best possible candidate for their new Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager.
Ill. Scope of Work
The successful consulting firm will be expected to perform the following:
• Meet with the City Manager to facilitate the development of an appropriate candidate profile and list of priorities for the new Public Works Director/City Engineer, Assistant Public Works Director and Public Works Operations Manager. • Develop and administer a search for appropriate candidates. • Answer questions from candidates and collect application materials. • Review the applications received, comparing them to the candidate profile, performing screening interviews as needed.
• Select the most qualified candidates to be interviewed; provide a written report summarizing the overall candidate pool and the qualifications of those to be interviewed.
• Advise the City Manager on interview strategies and appropriate questions to ask candidates; attend the interview sessions and assist the City Manager narrow the candidate pool to finalists.
• Conduct complete background check on finalist candidates and advise the City Manager of the results.
• Facilitate the final interview process and assist the City Manager to make a selection.
The City Manager would like to remain flexible during the process; the above process may change as the candidate pool or other circumstances require.
IV. Proposal Requirements
Each proposal should include the following information:
A. Background information on the firm, including details of the firms experience with similar recruitments, including the number of Public Works Director/City Engineer, Assistant Public Works Director and Public Works Operations Manager searches and placements; a brief resume of the individual(s) assigned to this project; contact 3 117
information for references; and sample work products including recruiting brochures, candidate questionnaires, candidate reference reports, etc.
B. A proposed schedule for each phase of the process, including development of the recruitment profile, search, background evaluations, interviews, and selection. The proposal should include information about the firm's current engagements and an affirmation of the firm's ability to focus on this project.
C. Provide information about the firm's approach toward either unsuccessful recruitments or the premature dismissal or resignation of the selected candidate.
D. Provide a cost proposal for the City of Los Banos Public Works Director/City Engineer, Assistant Public Works Director and Public Works Operations Manager search, including consulting fees and reimbursable expenses. Payment terms should also be addressed.
V. Selection Process
The City Manager will select a firm that best meets the needs of the City and may consider at a minimum the following selection criteria:
• Qualifications and experience of the individuals assigned to the project • Schedule and availability
• Cost of services
VI. Submission Information
Proposals are to be submitted by email no later than 5:00 P.M., Wednesday, September 27, 2023 to:
Lucy Mallonee, MMC
City Clerk/Human Resources Director
Los Banos City Hall
520 J Street
Los Banos CA 93635
209 827-2412
Email: [email protected]
The City reserves the right to reject any and all proposals submitted, to request clarification of services submitted, to request additional information from competitors, and to waive any irregularity in the proposal. Following proposal evaluations, interviews and reference calls, the award of a contract to the successful consultant will be at the sole discretion of the City Manager.
4 118
PROPOSAL FOR
LOsBanos
lg\COB GREE~
&ASSOCIATES
13217 Jamboree Rd., Suite 248
Tustin, CA 92782
888.4.JGA.lST
JacobGreenAndAssociates.com
119
Cover
Letter
Section
A
Pages 2 - 9
Section
B
Pages 10 -15
Section
C
Pages 16 -17
Section
D
Pages 18 -19
I LETTER FROM CEO JACOB GREEN
SCOPE OF SERVICES
YOUR TEAM
REFERENCES
COST PROPOSAL
120
1.888.4.JGA.lST I INFO@)ACOBG REENANDASSOCIATES.COM
September 27, 2023
Lucy Mallonee, City Clerk/Human Resource Director
City of Los Banos
520 J Street
Los Banos, CA 93635
Dear Director Mallonee,
Jacob Green and Associates, Inc. (JGA) is pleased to submit a proposal in response to the Public Works Director /City Engineer, Assistant Public Works Director, and Public Works Operations Manager Recruitment Services RFP. Our firm is dedicated to delivering expertise and experience in executivelevel recruiting.
JGA takes a unique approach to executive-level recruiting that goes beyond the conventional methods.
Our commitment to excellence and innovation is our core focus, and it's evident in how we handle each recruitment assignment. Our track record of successful partnerships across diverse sectors underscores our ability to tailor our recruitment solutions to align seamlessly with the distinct requirements, values, and aspirations of each client. We don't offer generic solutions; rather, we craft strategies that resonate specifically with the essence of the City we are working with.
What sets our executive search team apart is the caliber of expertise and experience they bring to the table. Our lead recruiter for this project, Jim Ross, has over 40 years of experience as a senior executive in Public Works in both the private and public sector. Most recently he led the Southern California Public Works Group for a local consulting firm. Previously he was Director of Public Works for the City of Santa Ana for 23 years and has served in a similar Executive PW role for the Imperial Irrigation District and the cities of San Juan Capistrano, Encinitas, Costa Mesa and Carson. Mr. Ross's experience ensures that every facet of the recruitment aligns with the needs of the City and provides access to potential executives throughout the state of California.
In a field where conformity can often overshadow creativity, JGA's dedication to crafting custom-tailored solutions, coupled with seasoned experts, guarantees a recruitment experience that is not only effective but transformative for the City of Los Banos.
Sincerely,
Jacob Green,
President & CEO
I
121
SCOPE OF SERVICES
SECTION A
PAGE 2
122
♦
SCOPE OF SERVICES
JGA was established to redefine local government consulting, and our executive search approach is one example of successful innovation. We focus on the end result; finding an executive that is a match for the City's vision and the executive team's approach.
Working with the City, we start the process by gaining a clear understanding of the needs of the City, interviewing the City Manager and any key stakeholders, identified by the City, that are invested in the position's success. Once the City confirms that our grasp of the ideal candidate is accurate, we develop an engaging opportunity flyer and begin proactive outreach, contacting potential candidates that aren't searching for a new opportunity but have been identified as a great fit for the organization. We conduct in-person meetings with candidates who demonstrate enthusiasm and significant interest in the position, as well as conduct preliminary background checks to ensure that all finalists have a career that showcases exceptional public service. Finalists are presented to the City for consideration and our team will assist with the interview process and selection.
The key to our search process is confidentiality. We take significant measures to ensure that top-tier candidates remain protected in the process. Resumes, applications, and personal information are not collected by the City; JGA maintains all of this information until the final candidate is selected by the City and provided a conditional offer of employment. In previous searches conducted by our team, this significant shift in the search approach has created a much higher candidate pool for JGA clients.
Candidates who are able to maintain anonymity and their great standing at their home agency, if not ultimately selected, are much more likely to engage in the City's recruitment process. ~ STEP 1: DEFINE THE POSITION PROF ILE
PAG E 3
• JGA will meet with the City Manager and any key stakeholders, identified by the City, to facilitate the development of an appropriate candidate profile. • JGA will identify the preferred management style, personal traits, demonstrated performance criteria, and previous experience and accomplishments of the successful candidate.
• JGA will develop a position profile and comprehensive advertisement strategy, including print, web, social media, targeted calls to passive and active candidates, etc., as may be directed by City staff.
• JGA will develop a professional recruitment brochure (customized 1-pager) that will include information on the City, challenges and issues, the position, and selection criteria. In our experience working with candidates, the customized 1-pager solicits attention more effectively than a lengthy brochure. Please see sample brochures on pages 6-9. l}Acci~7:; REEN lL~& ASS O C IA T ES--
123
~ STEP 2: SOURCING O!!ALIFIED CANDIDATES
ADVERTISING PIAN
• JGA will develop and execute a comprehensive plan for the recruitment to include appropriate channels such as print, web, social media, etc.
ADVERTISEMENT
• JGA's local government executive search team has a vast network, including broad social media reach, which will be used to advertise the position.
PRO-ACTIVE OUTREACH
• JGA will conduct one-on-one outreach to prospective candidates that fit the agreed-upon candidate profile. The process may attract top candidates, both locally and nationally, who best satisfy the requirements and qualifications of the position. JGA will seek referrals and solicit interest from candidates known to meet the needs of the City. We consider our team to be pro-active headhunters and City champions.
~ STEP 3: EVALUATING PROSPECTIVE CANDIDATES
• JGA will develop a preliminary screening on education, experience, technical knowledge, accomplishments, management style, personal traits, and any other criteria included in the position profile.
• JGA will acknowledge receipt of candidates' application materials and maintain communication with all candidates throughout the recruitment process. • JGA will answer any questions potential candidates may have. • JGA will advise the City team on the final recommended candidates for interviews and provide a written report summarizing the overall candidate pool and the qualifications of those to be interviewed.
~ STEP 4: INTERVIEW PROCESS/SELECTION OF FINALIST
PAGE 4
• JGA will support and assist the City during all finalist candidate interviews. This will include:
o Advise the City Manager on interview strategies and appropriate questions to ask candidates
o Prepare the City Manager for the interviews
o Execute the interview process
o Assist with the assessment process and selection
• JGA will conduct a complete background check on finalist candidates and advise the City Manager of the results.
• JGA will facilitate the final interview process and assist the City Manager in making a selection.
r·:4-., :
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PROPO SED TIMELINE
Task Timeline
Step 1: Define the Position Profile Oct 23, 2023 - Oct 29, 2023 Step 2: Sourcing Qualified Candidates Oct 30, 2023 - Nov 12, 2023 Step 3: Evaluating Prospective Candidates Nov 13, 2023 - Nov 26, 2023 Step 4: Interview Process/Selection of Finalist: Nov 27, 2023 - Dec 3, 2023 *Note - Actual dates will depend on a contract awarded date and the needs of the City.
JGA guarantees that if the selected finalist is terminated or resigns within twelve months from the employment date, JGA will immediately conduct a search for a replacement candidate. Within twelve weeks of the request from the City for the replacement search, a slate of qualified candidates shall be submitted to the City. If JGA is unable to provide the candidates as stated above, the City will be refunded the fee paid.
125
126
JOB DESCRIPTION
Are you an innovative municipal Finance Director or finance professional ready to expand your horizons? This newly created Administrative Services Director will oversee finance, budgeting, purchasing, payroll, human resources, risk management, workers compensation, labor relations, information services, business license, revenue management and utility billing.
The City of Hemet has a visionary City Manager and City Council, a cohesive executive group, and a talented team of finance, HR and IT professionals. Be part of a team who thrives on identifyin , opportunities, addressing challenges, and making great things happen for this fabulous family-friendly community!
Competitive candidates will have a strong back
municipal finance and accounting, leadership exper"
Bachelor's degree in a related field.
SALARY RANGE: $149,273 - $200,040
BENEFITS
Medical: Kaiser or
Dental for employee
Vision - rei
Classic
Deferred
Life lnsura
::r:erm
a s': luding fixed and floating)
urs annually
' onth
: 40 hours
127
CITY OF
MENIFEE
POLICE CHIE
• LEAD A NEW MUNICIPAL POLICE DEPARTMENT, FORMED I
JULY 2020.
• ENJOY VOCAL COMMUNITY AND CITY COUNCIL SUPPORT.
• CREATE AND IMPLEMENT YOUR VISION FOR I VATIVE
LAW ENFORCEMENT SERVICE EXCELLENCE.
RETIREMENT
member" formula of 2.7% ,§, 57
HEAL TH AND LIFE INSURANCES
$1500/month (for employee onlyl or
$1850/month (for employee plus dependent(s)) for
medical, dental. vision, and other ancillary benefits
The City provides $200,000 Life Insurance policy
AUTO ALLOWANCE
$400 per month or use of take home City
vehicle as determined by City Manager
DEFFERRED COMPENSATION
City contributes 5% of base salary
457(b) Deferred Compensation plan
available through Mission Square
EDUCATION
Incentive pay • 5% of base salary (master's
degree or professional certification)
Reimbursement• up to $3,000 per fiscal
year for tuition, books. and fees
UNIFORM ALLOWANCE
$1.000 per fiscal year
128
CITY OF
BIG BEAR LAKE~
POSITION: FINANCE MANAGER
The City of Big Bear Lake is seeking an
experienced municipal finance professional to
join an innovative and family-focused work
culture. The Finance Manager will gversee an
energized team looking for a leader t ~_elp
maintain the City's award-winning m AJcipal
finance services program.
If you like the idea of losely
to manage the budg . nts
payable/receivable s II other
financial activities w ffice
window at some oft P.es,
hiking yea
acti he you!
As
sys j • . a current
Cal e an sfer into the system
wit rec1proc1 y R, r om CalPERS and
enjoy a second retir uture!
TOP STEP
$120,000 I year
SBCERA RETIREMENT
2% @ 55 with prior qualifying public service
or, effective January 1, 2013, a formula of
2.5%@ 67 for new participants.
INSURANCE
Top Tier! Paid family HMO health and
dental coverage. Life insurance and family
vision coverage are provided.
PTO
- Vacation Leave
- Personal Days
- Sick Leave
SCHEDULE
- 9/80 Work Schedule
This is a confidential recruitment. You do not need to submit a resume/application to proceed in the process. If you are interested in being considered, simply contact Linda Matthews, Executive Recruiter, Jacob Green & Associates, at [email protected] / (909) 559-7266. 129
YOUR TEAM
SECTION B
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♦
JGA's Team Video Link: Jacob Green and Associates - JGA- Your First Call
JACOB GREEN, MPA
President & CEO
Jacob has an extensive background in public safety and has overseen emergency management programs for over 18 years in his capacity as both Emergency Manager and the department head responsible for emergency management in various agencies including the cities of Santa Ana, Fountain Valley, Ontario and San Juan Capistrano. He specializes in seminar training and leadership coaching for municipal management staff involved with the planning and provision of emergency services. Jacob's key emergency management accomplishments include the creation of a new Bureau of Emergency Management for the City of Ontario, design and construction of Ontario's new $7 million Emergency Operations Center, and citywide disaster training/exercises, emergency operations plan writing, hazard mitigation plan writing, management of the emergency operations center during disaster activations, and community engagement and public education activities for multiple cities. Jacob also has served as the Ontario Fire Department's lead Public Information Officer and Grant Manager.
JUSTIN CLIFTON
Senior Director of Operations
Justin Clifton is a senior executive with a history of building highperforming teams with clear strategic focus and a track record of exceptional performance. Justin has approximately 20 years of experience as a City Manager of multiple communities in the Western US and experience as a Senior Executive for one of the world's largest Tech companies. Justin specializes in designing and implementing systems and practices that unleash the power of teams and teaching leadership and management across a broad portfolio of service areas including general administration, emergency management, finance, human resources and operations. Justin holds a Master's Degree in Public Policy from Colorado University, Denver and a Bachelor's Degree in Political Science and Philosophy from Fort Lewis. He holds specialized credentials in LEAN process improvement, conflict resolution and consent building, high-performing organization models, performance management and leadership.
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PAG E 12
GREGORY C. DEVEREAUX, JD
Senior Advisor// Lead Recruiter
Greg Devereaux served in state and local government for 40 years, holding a variety of leadership positions including City Manager of both Fontana and Ontario, where he worked with the city councils to improve each city's finances, as well as Chief Executive Officer of San Bernardino County where he helped the Board of Supervisors lead the County in a new direction which emphasized fiscal responsibility and working as a team. He worked with the Board and the San Bernardino Associated Governments in a community-driven effort to develop a Countywide Vision. Greg is a Past President of the California Redevelopment Association and has served on numerous committees at both the League of California Cities and the California State Association of Counties. Greg is a fellow at the congressionally chartered National Academy of Public Administration.
JIM ROSS
Lead Recruiter
Jim has supported municipalities and public agencies for more than 40 years, specializing in public works and water departments. His experience includes managing staff of more than 400 people and capital improvement budgets of approximately $200 million. A few of his accomplishments include major projects in the City of Santa Ana, which included a new Corporation Yard, Police Administration and Detention Facility, and an Annex onto City Hall. Most recently Jim has focused his expertise on conducting organizational assessments and providing INTERIM executive public works services for local governments including clients from the cities of Fountain Valley, San Juan Capistrano, Encinitas, Newport Beach, Costa Mesa, Wildomar, Carson and The Imperial Irrigation District.
JIM BIERY, MPA, MSCE
Recruiter
Jim spent his 40+ year career as a Public Works Exec and City Engineer for numerous Southern California agencies (Buena Park, Torrance, Monrovia, South Gate, and Signal Hill) and has spent the last five years as a consultant in the Private Sector. He has a Master's from California State University, Long Beach - Master of Public Administration (MPA), another Master's from California State University, Long Beach - Master of Science in Civil Engineering (MSCE), and a Bachelor's from University of Southern California - Bachelor of Science in Civil Engineering (BSCE). He is a registered Civil Engineer and Traffic Engineer, State of California, and the winner of the James L. Martin Award from the League of California Cities, as the outstanding Public Works Professional in California.
[
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132
LINDA MATTHEWS, MBA
Senior Search Advisor
Linda Matthews is a proven human resources expert who is passionate about working with management and employees to find win-win solutions for challenging issues.
Linda has over 25 years of experience in human resources administration and executive leadership over a wide variety of human resources areas, such as employee and labor relations, classification, and compensation, hiring, benefits, and training. She served as human resources director for the City of Pomona and the City of Ontario. She also held a variety of positions for San Bernardino County and Riverside County. She holds a Bachelor's in Psychology from UCLA and an MBA from the Drucker School of Management at Claremont Graduate University. She currently serves as the Associate Director of Administration for Shoes that Fit, a non-profit organization, on a part-time basis.
LISA BARTLETT, MBA
Senior Search Advisor
Lisa Bartlett is a proven and skilled leader in both the private and public sector. For decades she has led teams, delivered results, and set the highest standards of excellence. She held executive positions in a technology company, project management firm and several law firms. During her tenure in the public sector, she was elected and served on the city council and most recently, as a County Supervisor on the Orange County Board of Supervisors, providing governance to the 6th largest county in the country. She has extensive expertise and experience in the areas of healthcare, transportation, technology, administration, public safety, infrastructure, coastline projects/issues and public-private partnerships (P3) and is driven to streamline delivery of projects and initiatives while improving organizational effectiveness. Lisa has served on several statewide boards including the California State Association of Counties (CSAC), serving as its President in 2020 and continues to serve on the California Transportation Commission (CTC), Technical Advisory Committee for Road Usage Charge. Lisa holds a Bachelor's degree in Finance and an MBA from Pepperdine University. She is also a licensed real estate Broker. She is passionate about her community and is involved with several local non-profits. 133
CAPRICE ROBINSON
Search Specialist
Caprice Robinson is an accomplished Professional who has served over 20 years in the United States Air Force. She has experience in organizational leadership, training and development, program management, and operations management. Caprice is a multifaceted leader who has held various strategic and operational roles within Air Force Healthcare facilities and Air Force Basic Military Training with emphasis on organizational and employee development and regulatory compliance. One of Caprice's most notable projects was designing an action plan for the Air Force's Basic Military Training command to allow the accession pipeline to remain open during a world-wide pandemic. Her efforts ensured the Air Force was able to continue to train new recruits safely and was highlighted as a best practice in preventing the spread of the Coronavirus by the Center of Disease Control. Caprice holds a Bachelor of Science degree in Healthcare Management and certifications in Human Resources and Diversity, Equity and Inclusion.
MEGHAN MURRAY
Search Specialist
Meghan Murray has over 20 years of experience in the United States Air Force with a background in Operations Management, Program Management, Personnel Management, Executive Communication, and Continuous Process Improvement Meghan holds a Secret clearance and has directed multiple programs valued at $18 while managing risk, safety, and compliance. Additionally, Meghan holds a Masters of Science degree with a specialty in Human Resource Management bringing to the team an extensive knowledge in team leadership, strategic planning, and data driven decision making. One of Meghan's most notable projects was being a strategic team lead of the Organization of the Future that led to the building of the latest branch of the military, the United States Space Force. Using her extensive knowledge in team management, the team successfully transitioned over 300 subject matter experts to be the face of the Space Force.
134
NICOLI HILSCHER
Senior Project Manager
Nicoli Hilscher has over 21 years of experience in Federal and Local Government. She retired from the United States Air Force in the top two percent of the active enlisted force, as a Senior Master Sergeant. Nicoli has an extensive background in Leadership Development, Training, Facilitation, Project Management, and Instructional Development. She has held positions internationally in various levels of leadership providing long-term organizational growth in diverse, fast-paced environments. Nicoli is a cross-functional leader overseeing operations, professional development, and recognition programs for organizations ranging from 20 to 300 personnel. She oversees JGA's Project Management Office, ensuring high quality service delivery to all JGA clients.
135
REFERENCES
SECTION C
PAGE 16
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136
• RE FERENCES
T
FONTANA
C /\ I I ~ORN I .11
MENIFEE
New. Better. Best.
PAGE I 7
CITY OF HEMET
• Mark Prestwich, City Manager
• 951.765.2301
• [email protected]
• 445 E. Florida Avenue, Hemet, CA 92543
• Current - One search currently active
• City Manager Search, Administrative Services Director Search, Community Development Director Search
CITY OF FONTANA
• Matthew C. Ballantyne, City Manager
• 909.350.7654
• [email protected]
• 8353 Sierra Ave, Fontana, CA 92335
• Completed January 2022
• City Manager Search
C ITY OF MENIFEE
• Rochelle Clayton, Assistant City Manager
• 951.723.3701
• [email protected]
• 29844 Haun Road, Menifee, CA 92586
• Completed April 2022
• Police Chief Search
CITY OF BIG BEAR LAKE
• Erik Sund, City Manager
• 909.866.5832
• [email protected]
• 39707 Big Bear Blvd., PO Box 10000, Big Bear Lake, CA 92315 • Completed January 2022
• Finance Manager Executive Search
[JAc ci~REEN - - & A S:'i O C I AT ES--
137
COST PROPOSAL
SECTION D
PAGE 18
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♦
COST PROPOSAL
The professional fee covers all JGA staff time, travel, advertising, and materials required to conduct the recruitment as defined in the scope of services above. There are no hidden/additional JGA service fees.
Description
Recruitment 1- Public Works Director /City Engineer
Recruitment 2 - Assistant Public Works Director
Recruitment 3 - Public Works Operations Manager
PAYMENT SCHEDULE PER RECRUITMENT:
1. Execution of Agreement - 10% of Professional Fee
2. Completion of City Interviews of Finalists - 30% of Professional Fee Cost
$24,600
$24,600
$24,600
3. Once Executive Position Contract/ Agreement is Approved - 60% of Professional Fee J ACOBGREENANDASSOCIATES.COM
The costs outlined in this proposal are considered valid and binding for a period of 90 days, commencing from the date of the proposal's issuance. During this timeframe, the provided pricing and estimates for products, services, and associated expenses will remain unchanged, subject to the terms and conditions specified in the proposal document. Any modifications or alterations to the proposal, as well as adjustments to the costs, will require mutual agreement between the involved parties. 139
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140
City of Los Banos, California
Request for Proposal
Executive Search Firm Services
September 27, 2023
GovHR usA
1 GovTEMPS USA
630 Dundee Road
Suite 225
Northbrook, IL 60062
Primary Contact Person:
Laurie Pederson
Senior Vice President
Operations & Client Services
847-380-3198
[email protected]
•
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Table of Contents
Cover Letter ....................................................................................................................... ........................... 3 Firm Profile .................................................................................................................................................... 4 Our Leadership ........ .. ................................................................................................................................ 4 Why Choose GovHR? ................................................................................................................................ 5 Public Works Recruitment Experience and Success ................................................................................. 5 Our Team ............................................................................................................. .. .... ................................... 6 References .................................................................................................................................................... 7 Project Approach and Methodology ............................................................................................................. 8 Phase I: Position Assessment, Position Announcement & Brochure ........................................................ 8 Phase II: Advertising, Candidate Recruitment & Outreach ....................................................................... 8 Phase Ill: Candidate Evaluation & Screening ............................................................................................ 9 Phase IV: Presentation of Recommended Candidates ................................................ ............................. 9 Phase V: Interviewing Process & Background Screening .......................................................................... 9 Phase VI: Appointment of Candidate ...................................................................................................... 10 Project Timeline .................................................................................................... .. .................................... 11 Commitment to Diversity, Equity & Inclusion in Recruitments .................................................................. 11 Recruiting in Today's Candidate Market ..................................................................................................... 12 Price Proposal ............................................................................................................................................. 13 The GovHR Guarantee ................................................................................................................................ 14 Optional Assessment Center ....................................................................................................................... 14 Optional Services ........................................................................................................................................ 15 Attachments
Consultant Biography
Client List
Sample Brochure
City of Los Banos, California - Executive Recruitment Services 2 142
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Cover Letter
Lucy Mallonee, MMC
City Clerk/Human Resources Director
Los Banos City Hall
520 J Street
Los Banos, CA 93635
September 27, 2023
To Ms. Mallonee, the City Manager, and the Procurement Division of the City of Los Banos, California:
Thank you for the opportunity to provide you with a proposal for the recruitment and selection process for the positions of Public Works Director/City Engineer, Assistant Public Works Director and Public Works Operations Manager. GovHR USA ("GovHR") prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the position.
GovHR is a public management consulting firm serving municipal clients and other public-sector entities on a national basis. We are a certified Female Business Enterprise and work exclusively in the public sector.
We have 29 full-time and 12 permanent part-time employees including 12 full-time recruiters and 30 additional project consultants. Our employees and project consultants are located across the country, giving us a national presence. GovHR offers customized executive recruitment services and completes other management studies and consulting projects for communities.
GovHR Senior Vice President Sarah McKee will be responsible for your recruitment and selection process.
She will be assisted by a home office Recruitment Coordinator, and a Reference Specialist. Her biography can be found on the following pages attached to the proposal and her contact information is:
Sarah McKee
Senior Vice President
847-867-5151
SM [email protected]
We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see, let us know. Please contact Laurie Pederson, Senior Vice President for Operations & Client Services, 847-380-3198, if you have questions regarding our proposal or need additional information. We look forward to hearing from you and hope to have the opportunity to work with you on this important recruitment.
Sincerely,
Judith Schmittgens,
Corporate Secretary and Compliance Manager
City of Los Banos, California - Executive Recruitment Services 3 143
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~ Gov TEMPS USA
Firm Profile
GovHR is a public management consulting firm serving local government clients and other public-sector entities across the country. The firm was originally formed as Voorhees Associates in 2009 and changed its name to GovHR USA in 2013. We are a certified Female Business Enterprise and work exclusively in the public and non-profit sectors. GovHR offers customized executive recruitment services, management studies and consulting projects for local government and organizations who work with local government.
GovHR has 29 full-time and 12 permanent part-time
employees including 12 full-time recruiters and more than 30 additional project consultants. Our employees and project consultants are located across the country, giving us a national presence. Additionally, GovTempsUSA, GovHR's subsidiary, provides interim staffing solutions to keep operations moving during the recruitment process.
Our consultants are experienced executive recruiters who have conducted over 1,250 recruitments, working with cities, counties, special districts, and other governmental entities of all sizes throughout the country. In addition, we have held leadership positions within local government, giving us an understanding of the complexities and challenges facing today's public sector leaders.
Our Leadership
Heidi Voorhees
President
847-380-3240
[email protected]
Ms. Voorhees has conducted more than 400
recruitments in her management consulting career,
with many of her clients being repeat clients, attesting to the high quality of work performed for them. In
addition to her 22 years of executive recruitment and
management consulting experience, Ms. Voorhees has
19 years of local government leadership and
management service, including ten years as Village
Manager for the Village of Wilmette, Illinois.
Joellen Cademartori
Chief Executive Officer
847-380-3238
[email protected]
Ms. Cademartori is a seasoned manager, with expertise
in public sector human resources management. She has
held positions from Human Resources Director and
Administrative Services Director to Assistant Town
Manager and Assistant County Manager. Ms.
Cademartori has worked in forms of government
ranging from Open Town Meeting to Council-Manager
and has supervised all municipal and county
departments ranging from Public Safety and Public
Works to Mental Health and Social Services.
City of Los Banos, California - Executive Recruitment Services 4 144
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Why Choose GovHR?
Unparalleled Expertise and Level of Service: We are a leader in the field of local government recruitment and selection with experience in 44 states, in communities ranging in population from 1,000 to 3,000,000.
Since our establishment in 2009, more than 40% of our clients are repeat clients showing a high level of satisfaction with our work. We encourage you to call any of our previous clients. Surveys of our clients show that 94% rate their overall experience with our firm as Outstanding and indicate that they plan to use our services or highly recommend us in the future.
Delivering the Best: We conduct comprehensive due diligence on candidates. Our state-of-the-art process, includes extensive use of social media for candidate outreach and video interviews with potential finalist candidates, ensure a successful recruitment for your organization. Our high quality, thorough Recruitment Brochure reflects the knowledge we will have about your community and your organization and will provide important information to potential candidates. Additionally, before we recommend a candidate to you, we will have interviewed them via video, conducted reference calls, and news media and social media searches. Our knowledge of local government ensures that we can ask probing questions that will verify their expertise.
A Partner from Start to Finish: We are your partners in this important process. You are welcome to review all the resumes we receive, and we will share our honest assessment of the candidates. Our goal is your complete satisfaction. We can strategize with you on a variety of approaches for meeting your recruiting needs, including evaluation of internal candidates, identification of non-traditional candidates who meet your recruitment requirements, succession planning and mentoring options. We are committed to working with you until you find the candidate that is the best fit for your position.
Services for Any Budget and Any Search: We strive to meet the specific needs of our clients. We offer several options for recruitment services to meet your needs and your budget. Our services range from Full Executive Recruitments to Virtual Recruitments and even simply Professional Outreach for those who want to reach a broader network. In the following proposal, we have provided the scope we believe that best fits your needs. However, you may find all our services here on our website.
Public Works Recruitment Experience and Success
At GovHR, we have an established history of successfully recruiting for Public Works roles on a national scale having successfully recruited over 100 Public Works positions across 18 states, including California.
Drawing from our expansive experience, we've expertly filled a plethora of positions that include Public Works Director/City Engineer, Assistant Public Works Director, and Public Works Operations Manager, among others. Our deep understanding of the unique requirements and challenges associated with these roles, combined with our nationwide reach, positions us at the forefront of public works recruitment. We recognize the intricate balance of technical expertise and leadership qualities required in these positions and have consistently identified candidates who excel both in managing large-scale projects and in fostering team collaboration. As the intricacies of urban infrastructure and community needs evolve, our commitment to sourcing top-tier talent for public works roles remains steadfast, ensuring municipalities benefit from leaders who are not only well-versed in current best practices but are also visionary in their approach to future challenges. Please see our Client List as part of the Appendix.
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Our Team
GovHR employs a team of professionals with backgrounds in local government and the not-for-profit sector. With your staff needs in mind and due to the significance of this recruitment, we have assigned our highly knowledgeable and experienced Senior Vice President Sarah McKee. She will act as your project manager and primary point of contact for this project. Her full biography can be found as part of the Appendix and her client list is available on our website.
Project Manager & Main Point of Contact
Sarah McKee
Senior Vice President
847-867-5151
[email protected]
Having served in the public sector from 1999 until 2014, Ms. McKee brings extensive experience as a local government manager and in non-profit management to the GovHR team. She has an impressive track record of successful recruitments for a variety of positions as shown by her expansive client list.
Sarah has spoken/presented at various conferences including /CMA's Women's luncheon, Illinois Government Finance Officers Association, Indiana Municipal Managers Association, Illinois City/County Management Association, and various other entities related to municipal government. She also serves as a coach for ICMA.
Sarah McKee Public Works Recruitment Success
State Client Position Title Year Population
Alabama Decatur Landfill/Recycling Director (Professional Outreach) 2019 54,844 Colorado Commerce City Director of Public Works 2018 53,969 San Miguel
County Director of Road and Bridge Department 2016 7,678 Illinois Brookfield Director of Public Works 2017 19,500 East Dundee Director of Public Works 2017 3,182
Indiana Munster Director of Public Works 2016 23,603
Michigan Rochester Director of Public Works 2021 13,017 North
Carolina Fayetteville Capital Projects Program Manager (Limited) 2023 210,000 Fayetteville Director of Public Services 2018 210,000
Fayetteville Fleet Manager 2022 210,000
Street and RoW Infrastructure Maintenance Manager
Fayetteville (Professional Outreach) 2023 210,000
Holly Springs Director of Public Works 2021 42,000
Cleveland
Ohio Heights Assistant Director of Public Works 2019 46,238 Pennsylvania Lancaster Director of Public Works 2019 61,564 Virginia Virginia Beach Director of Public Works 2020 442,707 Wisconsin Oak Creek Design Engineer (Professional Outreach) 2019 35,243 City of Los Banos, California - Executive Recruitment Services 6 146
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References
We are a proven leader in public sector consulting. More than one-third of the organizations served by GovHR are repeat clients. Our team provides a growing pool of highly qualified candidates who are wellsuited to handle the challenges and expectations of professional positions in local government and the not-for-profit sector. The following references can speak to the quality of service provided by GovHR.
Fayetteville, NC
(Capital Projects Program Manager - Limited, 2023) -
Sarah McKee
(Stormwater Manager - Limited, 2023) - Sarah McKee
(Water Resources Engineer - Professional Outreach,
2023) - Sarah McKee
(Infrastructure Asset & Data Manager - Professional
Outreach, 2023) - Sarah McKee
(Street & Row Infrastructure Maintenance Manager -
Professional Outreach, 2023) - Sarah McKee
(Assistant City Manager, 2022) - Sarah McKee
(Fleet Manager, 2022) - Sarah McKee
(Director of Construction Management and Capital
Projects, 2020) - Sarah McKee
(Stormwater Manager/Assistant City Engineer, 2020)
- Sarah McKee
(Stormwater Project Manager, 2020) - Sarah McKee
(City Engineer, 2020)- Sarah McKee
(Assistant City Manager, 2019) - Sarah McKee
(Director of Public Services, 2019) - Sarah McKee
(Fire Chief, 2019) - Sarah McKee
(Development Services Director, 2017) - Sarah McKee
Erica Hoggard, Deputy Director of Human
Resources
433 Hay Street
Fayetteville, NC 28301
910-433-1635
[email protected]
Roanoke, VA
(Chief of Police, 2023) - Joe DeLopez & Paul Harlow
(Public Works Director, 2023) - Lane Bailey
(Deputy Police Chief - Operations & Support Services
(2), 2023) - Joe DeLopez & Paul Harlow
(Director of Economic Development, 2021) - Sarah
McKee
Bob Cowell, City Manager
215 Church Avenue, SW, Ste 364
Roanoke, VA 24011
540-853-2333
[email protected]
San Jose, CA
(Deputy Director-Capital Projects Division, PRNS,
2023) - Ryan Cotton
(Zoo Manager, 2022) - Chuck Balling
(Division Managers for Community Services &
Recreation, 2021) - Chuck Balling
(Deputy Director of Parks, 2020) - Chuck Balling
(Deputy Director of Recreation & Neighborhood
Services, 2020) - Chuck Balling
(Deputy Director of Gaming, 2020) - Joseph De Lopez
(Senior Transportation Specialist, 2018) - Heidi
Voorhees
(Division Manager - Transportation Safety, 2018) -
Heidi Voorhees
Nandita Modak, Deputy Director PRNS
Department
200 E. Santa Clara St, 4th Fir - Tower
San Jose, CA 95113
[email protected]
Wentzville, MO
(Director of Engineering/City Engineer, 2021) - Sarah
McKee
Amy Mixen, Director of Human Resources
1001 Schroeder Creek Blvd.
Wentzville, MO 63385
636-639-2007
[email protected]
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Project Approach and Methodology
A typical recruitment and selection process takes approximately 175 hours to conduct. At least 50 hours of this time is administrative, including advertisement placement, reference interviews, and due diligence on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your position search. GovHR clients are informed of the progress of their recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment.
Phase I: Position Assessment, Position Announcement & Brochure GovHR treats each executive recruitment as a transparent partnership with our client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the position. Understanding the organizational culture is critical to a successful recruitment. We gain this insight and information through meetings (one on one and small groups), surveys and a review of relevant information. This information is reflected in a polished marketing piece that showcases the organization and the area it serves.
Information Gathering:
► One-on-one or group interviews with stakeholders identified by the client. ► GovHR can establish a dedicated email address for feedback from stakeholders or the community. ► Community forums (In-person or via video) can be used to gather input and feedback. ► Surveys can be used for department personnel and/or the community to gather feedback. ► Conversations/interviews with department heads.
A combination of the above items can be used to fully understand community and organizational needs and expectations for the position (this proposal includes 12 hours of meetings - additional meetings can be added for a fee of $150/hour plus actual expenses if incurred. Dedicated email address and one organizational survey are included. Community Survey can be conducted for $2,500. Community Forums can be conducted as an optional service.
Development of a Position Announcement to be placed on websites and social media.
Development of a thorough Recruitment Brochure for client review and approval.
Agreement on a detailed Recruitment Timetable - a typical recruitment takes between 90 to 120 days from the time you sign the contract to appointment of the finalist candidate.
Phase II: Advertising, Candidate Recruitment & Outreach We make extensive use of social media as well as traditional outreach methods to ensure a diverse and highly qualified pool of candidates. In addition, our website is well known in the local government industry -we typically have 17,000+ visits monthly to our website and career center. Additionally, our weekly jobs listings are sent to over 8,000 subscribers.
Phase II will include the following:
► GovHR consultants will personally identify and contact potential candidates. ► Develop a database of potential candidates from across the country unique to the position and to the Client, focusing on:
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o Leadership and management skills
o Size of organization
o Experience in addressing challenges and opportunities also outlined in Phase I o The database will range from several hundred to thousands of names and an email blast will be sent to each potential candidate.
► Placement of the Position Announcement:
o Public sector on line Career Centers
o Social media: Linked In (posted on GovHR Executives Linkedln news feeds to reach over 50,000 connections), Facebook and lnstagram
o GovHR will provide you with a list of advertising options for approval Phase Ill: Candidate Evaluation & Screening
Phase Ill will include the following steps:
► Review and evaluation of candidates' credentials considering the criteria outlined in the Recruitment Brochure
► Candidates will be narrowed down to those candidates that meet the qualification criteria ► Candidate evaluation process:
o Completion of a questionnaire explaining prior work experience o Live Video Interview (45 minutes to 1 hour) conducted by consultant with each finalist candidate
o References provided by the candidate are contacted
o Internet/Social Media search conducted on each finalist candidate All resumes will be acknowledged and inquiries from candidates will be personally handled by GovHR, ensuring that the Client's process is professional and well regarded by all who participate.
Phase IV: Presentation of Recommended Candidates
Phase IV will include the following steps:
► GovHR will prepare a Recruitment Report presenting the credentials of those candidates most qualified for the position.
► GovHR will provide an electronic recruitment portfolio which contains the candidates' materials along with a "mini" resume for each candidate so that each candidate's credentials are presented in a uniform way.
► Client will receive a log of all applicants and may review resumes if requested. ► Report will arrive in advance of the Recruitment Report Presentation.
GovHR will meet with the Client to review the recruitment report and provide additional information on the candidates.
Phase V: Interviewing Process & Background Screening
Phase V will include the following steps:
GovHR will:
► Develop the first and second round interview questions for your review and comment.
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► Coordinate candidate travel and accommodations.
► Provide you with an electronic file that includes:
o Candidates' credentials.
o Set of questions with room for interviewers to make notes. o Evaluation sheets to assist interviewers in assessing the candidate's skills and abilities.
Background screening will be conducted along with additional references contacted:
GovHR USA Background Screening
✓ Social Security Trace & Verification ✓ County/Statewide Criminal ✓ U.S. Federal Criminal Search ✓ Civil Search
✓ Enhanced Verified National Criminal ✓ Bankruptcy, Leans and Judgements National Sex Offender Registry ✓ Motor Vehicle Record
Most Wanted Lists FBI, DEA, ATF, ✓ Education Verification -All Degrees Earned Interpol
OFAC Terrorist Database Search
OIG, GSA, SAM, FDA
Optional: Credit Report - Transunion with score
(based on position and state laws)
All felonies and misdemeanors
reported to the National Database
Optional:
Professional License Verification
Drug Screen
Employment Verification
GovHR will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. GovHR consultants will be present for all the interviews, serving as a resource and facilitator.
GovHR will coordinate a 2-Step Interview process. The first round interviews will include four to five candidates. The second round interviews will include two or three candidates. GovHR will supply interview questions and an evaluation form.
In addition to a structured interview, the schedule can incorporate:
► Tour of Client facilities
► Interviews with senior staff
Phase VI: Appointment of Candidate
► GovHR will assist you as much as you request with the salary and benefit negotiations and drafting of an employment agreement, if appropriate.
► GovHR will notify all applicants of the final appointment, providing professional background information on the successful candidate.
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Project Timeline
Week Week Week Week Week Week Week Week Week Week Week Week Week Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Phase I
Weeks 1 & 2
Weeks 3 thru 6
Weeks 7 thru 9
Week 10
Week 11 & 12
Weeks 13 & 14
Phase II Phase Ill Phase
IV
Phase 1: Interviews & Brochure Development
Phase V
Phase 2: Advertising, Candidate Recruitment & Outreach
Phase 3: Candidate Evaluation & Background Screening
Phase 4: Presentation of Recommended Candidates
Phase 5: Interview Process & Additional Background Screening Phase 6: Appointment of Candidate
Phase VI
GovHR is immediately available and ready to begin the recruitment process for the City of Los Banos, California. We can affirm that the City will have our immediate attention and focus to ensure a successful recruitment. We have a well-supported team and your Project Manager, Senior Vice President Sarah McKee, will have a plethora of internal resources including a Recruitment Coordinator and a Reference Specialist. They will be fully dedicated to ensure success for the City.
Commitment to Diversity, Equity & Inclusion in Recruitments GovHR has a long-standing commitment to Equity, Diversity and Inclusion. Since our firm's inception we have supported, with our time and financial resources, organizations that advance underrepresented populations in local government. These include the National Forum for Black Public Administrators, the Local Government Hispanic Network, The League of Women in Government and CivicPride.
GovHR Team Members have moderated and spoken on DEi topics at the International City and County Management Association conference and state conferences. Our employees and consultants have undergone Implicit Bias Training and we are frequent speakers on incorporating equity and inclusion into all levels of local government. Additionally, we provide a list of DEi resources on the homepage of our website at GovHRusa.com.
GovHR has formally partnered with the National Forum for Black Public Administrators' consulting arm, i4x, in several recruitment and selection processes throughout the country including Toledo, OH, Fort Collins, CO, Ann Arbor, Ml, Oakland, Ml and Arlington, TX. Our partnership reflects our mutual commitment to advancing DEi values and increasing the diversity of local government leaders at the highest levels of local government organizations.
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Recruiting in Today's Candidate Market
The GovHR team is aware of the lasting impact that the Great Resignation has had on nearly all local government positions. Data shows annual quit rates have been at record highs the past two years.
Additionally, there is a growing trend of public workers accelerating retirement plans, a drastic change from when workers were postponing retirement.
Our team of consultants work diligently to ensure the success of each recruitment and will be transparent upfront and throughout the process regarding any obstacles or delays they anticipate. Despite these challenging times, we have still seen a tremendous amount of success in our recruitments largely due to our consultants' outreach methods and our team's marketing strategies.
GovHR's RECOMMENDATIONS TO RECRUIT AND RETAIN TOP TALENT Responsive: Roll out the Welcome Mat! Candidates may struggle with relocating for a new position as well as be concerned about the "fit" with a new team. It is important to include costs for your top candidate(s} to travel to your location for the final interview process. Our team will work with you to create a welcoming, informative experience for both you and the candidate(s}.
Encouraging: Employee development is a must-have in today's market. Candidates appreciate their employer investing in them as much as they are investing themselves in the job. Consider "up and coming" candidates who may lack one or two preferred skills and assign a mentor or invest in a course to encourage their professional development. A mentor/training program will also help establish a peer-to-peer connection and make them feel more comfortable about the transition to a new job.
Competitive: Our team will guide you in offering a competitive market rate compensation and competitive benefits package attractive to today's candidates. Competitive employers must include relocation expenses and should consider signing bonuses and temporary housing.
Resourceful: Review your job description - do you need public sector experience? Are the years' experience you list essential, or can that be preferred? Consider a more resourceful approach when reviewing candidates' experience. Carefully consider requirements such as CPA, Professional Engineer and others that will limit your talent pool - consider using the word "ideally" or "preferably." U nderstanding: These past few years have, without a doubt, changed the work environment. Competitive employers have recognized this and are offering flexible/hybrid/remote work options. Those positions that offer this type of flexibility consistently receive a better candidate response rate.
Innovative: Think about what is unique and attractive about your community and organization and highlight that in your recruitment efforts. Talk about organizational culture and what your values are with respect to your employees. GovHR will assist you in being as innovative as possible in your outreach.
T ransparent: Some states now mandate listing salary ranges in any job advertisements or postings. More and more companies are now showing at least a salary range in their postings to promote pay transparency and equity. Post the salary range you will use for hiring - it is public information if we make it too difficult for candidates to find out the salary, they will move on to the next opportunity.
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Price Proposal
Summary of Costs Per Recruitment
Recruitment Fee
1st recruitment
2nd and subsequent recruitments
Recruitment Expenses: (not to exceed)
► Expenses include candidate due diligence efforts
Advertising:
*Advertising costs over $2,500 will be placed only with client approval. If less than $2,500, Client is billed only for actual cost.
Price
$25,500
$24,500
$1,500
$2,500*
**Consultant travel expenses are not included in the price proposal. If the consultant is requested to travel to the client, travel costs will be estimated at time of request. Only actual expenses will be billed to the client for reimbursement to GovHR.
Possible in-person meetings could include: 1. Recruitment brochure interview process
2. Presentation of recommended candidates
3. Interview Process
Any additional consultant visits requested by the Client (beyond the three visits listed above) will be billed at $150/hour. The additional visits may also result in an increase in the travel expenses and those expenses will be billed to the client.
This fee does not include travel and accommodations for candidates interviewed.
Payment for Fees & Services:
1st Invoice: Contract Award (40% of the Recruitment Fee) 2•• Invoice: Presentation of Candidates (40% of the Recruitment Fee & expenses incurred to date) Final Invoice: Completion of Recruitment (20% of the Recruitment Fee plus all remaining expenses) Payment of invoices is due within thirty (30) days of receipt.
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The GovHR Guarantee
GovHR is committed to assisting our clients until a candidate is appointed to the position. Therefore, no additional professional fee will be incurred if the client does not make a selection from the initial group of recommended candidates and requests additional candidates be developed for interview consideration. If additional advertising beyond the Phase I advertising is requested, client will be billed for actual advertising charges. Reimbursable expenses may be incurred should the recruitment process require consultant travel to the Client.
Upon appointment of a candidate, GovHR provides the following guarantee: should the selected and appointed candidate, at the request ofthe Client or the employee's own determination, leave the employ of the Client within the first 12 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements only. This request must be made within 6 months of the employee's departure.
Optional Assessment Center
If requested, GovHR will perform an Assessment Center for candidates selected for interview as part of the selection process. An Assessment Center is a useful tool for identifying and evaluating the strengths, areas for improvement, skills, and abilities of the candidates. GovHR consultants will prepare all the related documents and scoring sheets for any three (3) of the following exercises to be completed on the Assessment Center day:
♦ In-Basket Exercise
♦ Written/Oral Presentation Exercise
♦ Leaderless Group Exercise
• Structured Interview
Optional Assessment Center Fee: $8,500*
♦ Budget Analysis Exercise
• Personnel Issues Exercise
• Other exercise ofthe Client's choosing
*The fee assumes that the Assessment Center will be held on one day and be limited to no more than five candidates. For each additional candidate, the fee will increase by $750.
The fee includes the preparation of the Assessment Center material and a written report outlining the findings of the Assessment Center as reported by the Assessors. We will assist the client in selecting three (3) professionals from outside the organization to serve as Assessors in evaluating each candidate's strengths and weaknesses. The client will be responsible for paying a $750 stipend to each Assessor (and possible mileage or other transportation costs for the assessors).
The Assessment Center fee does not include lodging, travel and meal expenses for the GovH R facilitator(s) to be on-site for the Assessment Center. Actual expenses will be billed in addition to the fee. If the client chooses to add the Assessment Center option, the fees and expenses for this will be billed separately.
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Optional Services
GovTemps USA
Need an Interim? GovTempsUSA, a subsidiary of GovHR USA, specializes in the temporary placement of positions in local government. The firm offers short-term assignments, in addition to long-term and outsourced arrangements. Our placement professionals at GovTempsUSA have typically enjoyed distinguished careers in local government and displayed a commitment to public service throughout their career.
Recorded One-Way Video Interview of Candidates
Candidates we recommend for your consideration can complete a one-way video interview with 3 to 5 questions that will be recorded and which you can review electronically at your convenience. This can occur prior to making your decision on which candidates to invite for an interview. Cost $100 per candidate.
Leadership/Personality Testing
GovHR has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the client is seeking in their candidates. These include but are not limited to Luminaspark, Caliper, DISC and others. Depending on the evaluation type selected fees can range between $100 to $500 per candidate.
360° Evaluation
As a service to the Client, we offer the option to provide you with a proposal for a 360° performance evaluation for the appointed position at six months into his or her employment. This evaluation will include seeking feedback from both elected officials and department directors, along with any other stakeholder the Client feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, GovHR will prepare a proposal for this service.
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Sarah McKee is a Senior Vice President with GovHR USA and has extensive experience as a local government manager and in non-profit management. She has conducted recruitments for a variety of positions in various states throughout the country. She has also done various organizational analysis studies and classifications and compensation studies.
Sarah was a city manager in Johnstown, OH and Rolling Meadows, IL. While managing in Johnstown, the community saw a 20 percent growth in residential and commercial and Sarah was instrumental in establishing their first comprehensive plan as well as a downtown revitalization plan. During her administration, she successfully acquired various grants for community park renovations and led the community through the Main Street application process.
During the reces·sion of 2008, she led Rolling Meadows through a workforce reduction which also included an early incentive retirement program as well as a successful re-negotiation of police and fire contracts for additional cost savings to the City. Additionally, she developed a retention and expansion program for the community's commercial and industrial businesses and attracted additional employers to their corporate centers. During her tenure, she was influential in attracting several new businesses to the area including expansion of several large employers.
Sarah also has extensive experience in Public Works Administration. Having served as a solid waste and fleet superintendent prior to being a public works director, she is known for several innovative ideas that have saved millions of dollars in local governments. While serving as the solid waste superintendent in Paducah, KY, she created the first biosolids waste composting facility in the state. In its first year of operation, the City saved approximately $1M dollars in landfill costs through the diversion of biosolids and yard waste.
Through ICMA's international program and their cooperation with USAID, Sarah was asked to assist the country of Bulgaria in developing their solid waste management program as they transitioned to the European Union. She spent over seven years developing their program and training their environmental experts as well as assisting in the development of their landfills and composting sites. In addition to Bulgaria, Sarah has also worked in Beirut, Lebanon in the development of the Economic Development plan.
Recently, Sarah expanded her experience into non-profit management. She served as the first Executive Director of the Issaquah Highlands Community Association. Issaquah Highlands is an award winning, large scale master planned, built green urban village located just east of Seattle, WA. The community association is responsible for the governance and management of over 4,000 housing units as well as commercial (including a hospital campus) and retail spaces with 1500 acres of open spaces with 22 parks, soccer fields, dog parks, sport courts and play areas. The Association is charged with maintaining all streetscape, storm water systems including its use as irrigation in streetscapes and parks, management of 9 neighborhoods and 13 supplemental neighborhoods including z-Homes (zero based energy homes).
PROFESSIONAL EDUCATION
• Master of Public Administration with emphasis in
Organizational Communications, Murray State University, KY • Bachelor of Science in Business Administration with emphasis in management, Murray State University, KY
PROFESSIONAL DEVELOPMENT AND
SPEAKING ENGAGEMENTS
• ICMA's Women's luncheon
• Illinois Government Finance Officers Association
• Indiana Municipal Managers Association
• Illinois City/County Management Association
• ICMA, coach
PROFESSIONAL BACKGROUND
Extensive Experience in Local Government Management and NonProfit Management • Executive Director, Issaquah Highlands
Community Association, Issaquah, WA 2012-2014
• City Manager, Rolling Meadows, IL 2008-2011
• Village Manager, Johnstown, OH 2003-2008
• Public Works Director, Paducah, KY 1999-2003
• Solid Waste Superintendent/Fleet
Superintendent, Paducah, KY 1994-1999
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Public Works Client List
State Client Position Title Year Population
Landfill/Recycling Director (Professional
Alabama Decatur Outreach) 2019 54,844
Assistant Street Superintendent (Professional
Arkansas Bella Vista Outreach) 2022 29,475
Division Manager-Airport Capital Improvement
California San Jose Planning-Public Works 2023 1,025,000 Colorado Commerce City Director of Public Works Total
Senior Specialist, Floodplain Management
Fort Collins (Professional Outreach) 2023 165,080
San Miguel County Director of Road and Bridge Department 2016 7,678 Florida Largo Director of Public Works Total
Orlando Public Works Director 2022 307,573
Illinois Barrington Director of Public Works Total
Bensenville Director of Public Works Total
Brookfield Director of Public Works Total
Burr Ridge Director of Public WorksNillage Engineer 2015 10,700 Cary Director of Public Works and Engineering 2023 17,840 Cherry Valley Director of Public Works Total
Crest Hill Director of Public Works (Virtual) 2018 21 ,169 Director of Public Works (Professional
Decatur Outreach) 2017 76,178
DeKalb Director of Public Works Total
East Dundee Director of Public Works Total
Elgin Director of Public Services 2013 108,000
Elgin Engineering (2) 2014 108,000
Elgin Sr. Engineer Public Works Operations 2014 108,000 Elgin Street Supervisor 2010 108,000
Elgin Water Operations Engineer 2014 108,000
Evanston Director of Public Works Total
Evanston Engineering Division Manager 2012 75,000
Evanston Superintendent of Streets and Sanitation 2011 75,000 Freeport Director of Public Works Total
Freeport Public Works Director (Virtual) 2017 25,000
Director of Public Works (Professional
Galesburg Outreach) 2023 33,706
Glen Ellyn Public Works 2011 27,000
Glencoe Public Works Director 2023 8,900
Glenview Assistant Director of Public Works 2016 47,475 Assistant Director of Public WorksNillage
Gurnee Engineer 2018 31 ,207
Hanover Park Public Works Director 2014 38,510
Highland Park Director of Public Works Total
Hinsdale Public Services Director 2014 17,631
157
Kane County Construction Resident Engineer (Virtual) 2020 534,667 Project Manager/Traffic Safety Engineer
Kane County (Virtual) 2020 534,667
Kenilworth Director of Public Works (Virtual) 2017 2,562 La Grange Director of Public Works Total
Lake Bluff Village Engineer 2015 5,698
Lake County Director of Public Works Total
Lincolnwood Director of Public Works Total
Streets Superintendent (Professional
Litchfield Outreach) 2017 6,877
Moline Director of Public Works Total
Morton Grove Director of Public Works Total
Northbrook Village Engineer 2015 37,000
Oak Brook Director of Public Works Total
Director of Public Works (Professional
Olympia Fields Outreach) 2022 4,821
Oregon Public Works Director (Professional Outreach) 2022 3,660 Park Forest Director of Public Works Total
Peoria Public Works 2013 115,234
Plainfield Director of Public Works Total
River Forest Director of Public Works Total
Schaumburg Director of Engineering & Public Works 2013 75,000 South Holland Public Works Director 2020 22,030
Tinley Park Director of Public Works Total
Vernon Hills Director of Public Works/Engineer 2022 25,911 Villa Park Director of Public Works (Virtual) 2019 22,038 Wauconda Public Works Director 2021 14,125
West Chicago Public Works Director 2021 27,221
West Dundee Director of Public Works Total
Westmont Public Works Director 2022 24,767
Wheeling Public Works Director 2020 38,878
Winnetka Director of Public Works (Limited) 2023 12,417 Winnetka Public Works Director 2020 12,417
Indiana Munster Director of Public Works Total
Industrial Pretreatment Coordinator
Iowa Dubuque (Professional Outreach) 2023 59,700
Sioux City City Engineer 2013 83,000
Massachusetts Brookline Public Works Commissioner 2020 58,732 Michigan Battle Creek Public Works Director 2022 52,721 Berrien County Road Commission Managing Director 2012 156,941 Ferndale Director of Public Works Total
Rochester Director of Public Works Total
Sault Ste. Marie Director of Public Works (Virtual) 2019 13,631 Minnesota Blaine Assistant Director of Public Works 2021 67,939 Blaine Deputy Director of Public Works 2023 67,939
Director of Public Works Total
Burnsville Public Works Director 2023 60,000
Public Works Director/City Engineer
Vadnais Heights (Professional Outreach) 2023 13,080
Woodbury Public Works Director 2018 70,559
158
Mississippi Jackson Director of Public Works Total
Missouri University City Director of Public Works Total North Carolina Fayetteville Capital Projects Program Manager (Limited) 2023 210,000 Fayetteville Director of Public Services 2018 210,000
Fayetteville Fleet Manager 2022 210,000
Street and RoW Infrastructure Maintenance
Fayetteville Manager (Professional Outreach) 2023 210,000 Holly Springs Director of Public Works Total
Ohio Cleveland Heights Assistant Director of Public Works 2019 46,238 Pennsylvania Lancaster Director of Public Works 2019 61 ,564 Virginia Roanoke Director of Public Works Total
Virginia Beach Director of Public Works Total
Wisconsin Bellevue Director of Public Works (Virtual) 2021 15,524 Beloit (City) Director of Public Works Total
Burlington Director of Public Works Total
Deputy Director of Public Works & Utilities
Cottage Grove (Professional Outreach) 2022 9,740
Fontana-on-Geneva Lake Director of Public Works Total
Franklin City Engineer/Director of Public Works 2014 36,155 Grand Chute Director of Public Works Total
Oak Creek Design Engineer (Professional Outreach) 2019 35,243 Oak Creek Neighborhood Preservation Officer (Virtual) 2021 35,243 Oshkosh Director of Public Works Total
Director of Public Works (Professional
Portage Outreach) 2021 10,500
Director of Public Works (Professional
Sister Bay Outreach) 2020 6,500
Waukesha Director of Public Works Total
Wausau Public Works Director 2014 39,160
Wauwatosa Director of Public Works Total
Wauwatosa Public Works 2010 47,000
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CITY OF
SANJOSE
Apply for an opportunity to plan a major role in
physical development of a major city's airport.
Professionals with experience in engineering or
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Division Manager - Airport Capital Improvement Program - Public Works
THE CITY
San Jose is the 10th largest city in the country. The City is known as the "Capital of Silicon Valley" and plays a vital economic and cultural role anchoring the world's leading region of innovation. Encompassing 178 square miles, San Jose is one of the most diverse large cities in the United States. San Jose's transformation into a global innovation center has resulted in one of the largest concentrations of technology companies and expertise in the world, including major tech headquarters like Cisco, Adobe, Samsung, and eBay, as well as start-ups and advanced manufacturing.
San Jose's quality of life is unsurpassed. Surrounded by the Diablo and Santa Cruz mountain ranges and enjoying an average of 300 days of sunshine a year, residents have easy access to the beaches along the California coast including Santa Cruz, Monterey, and Carmel; Yosemite and Lake Tahoe in the Sierra Nevada Mountains; the nearby local and Napa Valley wine country; and the rich cultural and recreational life of the entire Bay region.
San Jose has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media including Busjness Week and Money Magazines.
The San Jose area today is powered by one of the most highly educated and productive populations in America. Nineteen (19) public school districts and 300 private and parochial schools provide educational choices. Nearby universities include San Jose State University, Santa Clara University, Stanford University, and three University of California campuses. More than 40% of the workforce has a bachelor's degree or higher, compared with 25% nationally.
Forty percent of San Jose residents are foreign born, and 50% speak a language other than English at home.
DIVISION MANAGER
Airport Capital Improvement
Program - Public Works
SAN JOSE, CA (pop. 1 million plus)
is conducting a national search for
an innovative leader to manage
the $200 million San Jose Mineta
International Airport (SJC) capital
improvement program, including
large scale improvements, oversight
of the Measure T Bond Program
Development, and the oversight of
the Public Works Department internal
Training and Development Program.
If you are a proactive, innovative,
high-energy manager and are looking
for a high public service position with
high reward career opportunity, you
are an ideal candidate to become the
next Division Manager for the capital
improvement program for the SJC
Airport.
The downtown area is home to modern high-rise residential projects, theaters, museums, and diverse entertainment attractions such as live music, live theater, cafes, restaurants, and nightclubs and the newly planned Google campus to be built. Inquiring minds are served by the Tech Interactive, the Museum of Art, and many local galleries and venues.
San Jose is proud of its rich cultural diversity and global connections, and the essential role the City plays in connecting residents and businesses to the nation and the world.
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CITY GOVERNMENT
The City of San Jose is a full-service Charter City and operates under a Council-Manager form of government. The City Council consists of ten (10) Council Members elected by district and a Mayor elected at large. The City Manager and the executive team provide strategic leadership that supports the policymaking roles of the Mayor and the City Council and challenges the organization to deliver high quality services that meet the community's needs. The City actively engages with members of the community through Council-appointed boards and commissions.