Agenda packet — Los Gatos City Council, June 21, 2022 (part 5 of 8)

Town of Los Gatos Town Employees’ Association July 1, 202218 – June 30, 20241 28 10097284.1 LO007-005 -6/3/22

23.1 Employees performing essential services and scheduled to work on the Closure Days will receive straight-time pay for hours worked, unless the hours worked represent overtime (more than forty [40] hours per week).

23.2 At their election, employees who are not scheduled to work may utilize accrued paid vacation, compensatory time off, or personal leave to cover the closure hours. Leave must be requested in the manner provided in the MOU. Employees who use paid leave will accrue sick leave, vacation and CalPERS credit while on leave.

23.3 While employees have the option to utilize paid vacation, compensatory time off, or personal leave, they are also permitted to take leave without pay (LWOP). Employees who take LWOP will maintain their health, life and disability insurance, as well as any medical cash allocations. Employees who utilize LWOP will not accrue sick leave, vacation or CalPERS credit while on LWOP.

23.4 If an employee requests to work during the closure days due to hardship (e.g., the employee is out of leave and is financially unable to take time without pay), the Department Director will first try to assign the employee in their own department. If a suitable assignment is not available in the employee’s own department, the Town Manager maintains the management right to place the employee in an alternative assignment for the closure period.

If an employee requests to work during the closure days the Department Director will approve the request to work in their regular assignment unless there is a concern about the safety of the employee that cannot be adequately addressed. However, the Town Manager maintains the management right to place the employee in an alternative assignment for the closure period.

23.5 The Town Manager maintains the management right to determine essential and nonessential services.

Section 24. Complete Agreement
The parties acknowledge that during the negotiations that resulted in this MOU, each had the unlimited right and opportunity to make proposals with regard to the terms and conditions of employment, and that the understandings and agreements contained in this MOU were arrived at after that full opportunity. This MOU may only be amended during its term by the parties' mutual agreement in writing unless compelled by State or Federal law. This MOU is intended to encompass all matters subject to meeting and conferring between the Town and T.E.A., and it supersedes and replaces any and all past practices, whether directly referred to or otherwise addressed in any way in this MOU.

Section 25. Successor MOU
The Town and T.E.A. agree that an initial meet and confer regarding the negotiations for a successor MOU shall take place no later than 120 days prior to the termination date of the current Memorandum of Understanding.

The Town will pay for training in interest-based bargaining for the negotiating teams and to provide a neutral third-party facilitator, mutually agreed to by the parties.

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Town of Los Gatos TEA Classifications
Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class Code Classification Title Rate Type Range TE1 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 4310 Account Technician Hourly 08 $36.88 $38.72 $40.66 $42.69 $44.82 $47.64 3580 Administrative Assistant Hourly 04 $30.87 $32.41 $34.03 $35.73 $37.52 $39.98 4620 Assistant Engineer Hourly 25 $49.12 $51.58 $54.16 $56.87 $59.71 $63.28 4420 Assistant Planner Hourly 12 $42.71 $44.85 $47.09 $49.44 $51.91 $55.09 4600 Associate Civil Engineer Hourly 27 $55.88 $58.67 $61.60 $64.68 $67.91 $71.89 4661 Associate Engineering Technician Hourly 14 $43.02 $45.17 $47.43 $49.80 $52.29 $55.48 4400 Associate Planner Hourly 20 $49.70 $52.19 $54.80 $57.54 $60.42 $64.02 4410 Building Inspector Hourly 24 $47.82 $50.21 $52.72 $55.36 $58.13 $61.62 4430 Code Compliance Officer Hourly 10 $42.76 $44.90 $47.15 $49.51 $51.99 $55.17 4530 Communication Dispatcher Hourly 17 $45.31 $47.58 $49.96 $52.46 $55.08 $58.41 4535 Communication Dispatcher Lead Hourly 19 $57.24 $60.10 $63.11 $66.27 $69.58 $73.64 4540 Community Services Officer Hourly 11 $36.36 $38.18 $40.09 $42.09 $44.19 $46.98 4615 Construction Project Manager Hourly 26 $53.61 $56.29 $59.10 $62.06 $65.16 $69.00 4660 Engineering Technician Hourly 13 $39.05 $41.00 $43.05 $45.20 $47.46 $50.41 4705 Environmental Programs Specialist Hourly 08 $36.88 $38.72 $40.66 $42.69 $44.82 $47.64 4200 Events and Marketing Specialist Hourly 06 $32.53 $34.16 $35.87 $37.66 $39.54 $42.10 3501 Executive Assistant Hourly 08 $36.88 $38.72 $40.66 $42.69 $44.82 $47.64 4900 IT Systems Administrator Hourly 23 $53.24 $55.90 $58.70 $61.64 $64.72 $68.54 4915 IT Technician Hourly 07 $39.91 $41.91 $44.01 $46.21 $48.52 $51.53 4810 Librarian Hourly 16 $40.81 $42.85 $44.99 $47.24 $49.60 $52.66 4830 Library Assistant Hourly 03 $30.13 $31.64 $33.22 $34.88 $36.62 $39.03 4807 Library Customer Service Specialist Hourly 01 $28.23 $29.64 $31.12 $32.68 $34.31 $36.61 4805 Library Customer Service Supervisor Hourly 08 $36.88 $38.72 $40.66 $42.69 $44.82 $47.64 4825 Library Specialist Hourly 06 $32.53 $34.16 $35.87 $37.66 $39.54 $42.10 4819 Library Tech Specialist Hourly 15 $39.55 $41.53 $43.61 $45.79 $48.08 $51.06 3181 Office Assistant Hourly 01 $28.23 $29.64 $31.12 $32.68 $34.31 $36.61 4640 Park Services Officer Hourly 11 $36.36 $38.18 $40.09 $42.09 $44.19 $46.98 4560 Parking Control Officer Hourly 01 $28.23 $29.64 $31.12 $32.68 $34.31 $36.61 4440 Permit Technician Hourly 09 $35.53 $37.31 $39.18 $41.14 $43.20 $45.94 TEA 8% Page 1 of 2 Approved 6/07/2022
ATTACHMENT 1

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TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022
ITEM NO: 21
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve a Labor Agreement Between the Town of Los Gatos and the American Federation of State, County, and Municipal Employees and Authorize the Town Manager to Execute the Memorandum of Understanding RECOMMENDATION:

Staff recommends that the Town Council approve a Labor Agreement between the Town of Los Gatos and the American Federation of State, County, and Municipal Employees (AFSCME) and authorize the Town Manager to execute the Memorandum of Understanding.

BACKGROUND:

In accordance with the Town’s Employer-Employee Relations Resolution No. 1974-41, representatives of the Town and AFSCME have met and conferred in good faith and within the scope of representation in an effort to reach agreement for a successor Memorandum of Understanding (MOU). The revised agreement will be distributed and posted on June 3, 2022 as an Addendum to this report. The MOU is a labor agreement that identifies specific terms and conditions of employment applicable to the employees represented by that agreement.

DISCUSSION:

The Town’s current MOU with AFSCME expires on June 30, 2022. In March 2022, the Town and AFSCME began negotiating for a successor agreement. A tentative agreement for a twoyear term was reached in April and AFSCME membership ratified on April 29, 2022.

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PAGE 2 OF 3
SUBJECT: Approve a Labor Agreement Between the Town of Los Gatos and the American Federation of State, County, and Municipal Employees and Authorize the Town Manager to Execute the Memorandum of Understanding DATE: June 2, 2022
DISCUSSION (continued):

Major provisions of the agreement include and are not limited to:

1. Term: July 1, 2022 to June 30, 2024

2. Salary:
a. Effective the first full pay period of July 2022 (effective July 10, 2022), or the first full pay period after Council approval, whichever is later, the Town will provide a 3% cost of living adjustment (COLA) and a 4.5% market increase for a total of

7.5%. The market increase is intended to bring AFSCME classifications to or near market median.
b. Effective in the first full pay period of July 2023, the Town will provide a 3% salary increase.

3. Pandemic Related Bonus: Effective the first full pay period of July 2022, or the first full pay period after Council approval, whichever is later, all employees who worked for the Town in 2021, who are employed at the Town as of the last day of the pay period will receive a one-time, lump sum payment of $2,500.

4. Juneteenth Holiday: Effective after Council approval of this MOU, June 19th (Juneteenth) shall be added to Section 29 of the MOU as an observed paid eight (8) hour holiday for employees represented by AFSCME.

5. Tuition Reimbursement: The Town will reimburse AFSCME employees up to $3,000 per fiscal year toward the cost of books, university/school fees (except parking) and tuition for courses directly related to the employee’s position as determined by the Town Manager. Prior to reimbursement, all course work must be completed with a passing grade of “C” or equivalent
The Town and AFSCME have also agreed to various MOU language updates. The MOU will be distributed and posted on June 3, 2022 as an Addendum to this report. These updates clarify existing language, delete obsolete language, and ensure compliance related to the Town’s contract for retirement and medical benefits provided under the California Public Employees’ Retirement System (CalPERS) and the Public Employees’ Medical and Hospital Care Act (PEMHCA).

CONCLUSION:

The AFSCME agreement has been prepared within the parameters provided to Town’s negotiators by the Town Council and has been ratified by the AFSCME membership. It is recommended that the proposal be approved, and the Town Manager be authorized to execute the MOU.

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PAGE 3 OF 3
SUBJECT: Approve a Labor Agreement Between the Town of Los Gatos and the American Federation of State, County, and Municipal Employees and Authorize the Town Manager to Execute the Memorandum of Understanding DATE: June 2, 2022
FISCAL IMPACT:

The anticipated fiscal impact for the 3% cost of living increase ($46,000) and, 4.5% market increase ($133,000) in FY 2022/23 is $179,000. The anticipated fiscal impact of $1,000 nonpensionable one-time payment and the one-time, lump sum pandemic related bonus payment of $2,500 in FY 2022/23 is $38,500.

FISCAL IMPACT (continued):

The total cost impact for FY 2022/23 will be absorbed in the Town’s existing operating budget.

Funding to support the FY 2023/24 ongoing cost each year will be incorporated into the proposed future year budgets for Council approval.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachment:

1. Salary Schedule for AFSCME effective July 10, 2022

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Town of Los Gatos AFSCME Classifications
Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class
Code Classification Title Rate Type
Range
AF1 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
6619 Assistant Equipment Mechanic Hourly 09 $33.37 $35.04 $36.79 $38.63 $40.56 $42.59 6620 Equipment Mechanic Hourly 03 $38.38 $40.30 $42.32 $44.44 $46.66 $48.99 6618 Supervising Equipment Mechanic Hourly 08 $44.14 $46.35 $48.67 $51.10 $53.66 $56.34 6670 Facility Technician Hourly 02 $35.71 $37.50 $39.38 $41.35 $43.42 $45.59 6600 Lead Parks & Maintenance Worker Hourly 07 $40.75 $42.79 $44.93 $47.18 $49.54 $52.02 6650 Parks & Maintenance Worker Hourly 05 $32.79 $34.43 $36.15 $37.96 $39.86 $41.85 6660 Parks & Maintenance Worker Trainee Hourly 04 $26.78 $28.12 $29.53 $31.01 $32.56 $34.19 6605 Senior Parks & Maintenance Worker Hourly 06 $35.68 $37.46 $39.33 $41.30 $43.37 $45.54 6610 Town Arborist Hourly 03 $38.92 $40.87 $42.91 $45.06 $47.31 $49.68 Reflects General Increase of 7.5%.

AFSCME 8% Page 1 of 1 Approved 6/7/2022
ATTACHMENT 1

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PREPARED BY: Salina Flores
Human Resources Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022
ITEM NO: 21

ADDENDUM
DATE: June 3, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve a Labor Agreement Between the Town of Los Gatos and the American Federation of State, County, and Municipal Employees and Authorize the Town Manager to Execute the Memorandum of Understanding REMARKS:

Attachment 3 contains the draft Memorandum of Understanding.

Attachment Distributed with the Staff Report:

1. Salary Schedule for AFSCME effective July 10, 2022
Attachment Distributed with this Addendum:

2. Memorandum of Understanding (redline)

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10096186.1 LO007-005

TOWN OF LOS GATOS
AND

AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME)

MEMORANDUM OF UNDERSTANDING
JULY 1, 2022 - JUNE 30, 2024
ATTACHMENT 2

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Town of Los Gatos American Federation of State, County and Municipal Employees July 1, 2022 – June 30, 2024 10096186.1 LO007-005

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE TOWN OF LOS GATOS
AND

AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) THIS AGREEMENT IS ENTERED INTO AS OF JULY 1, 2022, BETWEEN THE TOWN OF LOS GATOS, HEREINAFTER REFERRED TO AS THE "TOWN", AND THE LOS GATOS “AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES”, HEREINAFTER REFERRED TO AS "AFSCME".

Pursuant to Town Resolution 1974-41 of the Town of Los Gatos and Section 3500 et. seq. of the Government Code, the duly authorized representatives of the Town and AFSCME, having met and conferred in good faith concerning the issues of wages, hours, and terms and conditions of employment, as herein set forth, declare their agreement to the provisions of this Memorandum of Understanding.

FOR AFSCME:

Carol McEwan
Business Agent

Sherrie Olsen
Parks & Maintenance Worker
AFSCME President
____________________________________
Thomas Lettiere
AFSCME Secretary Treasurer
TOWN OF LOS GATOS:

Laurel Prevetti
Town Manager
___________________________________
Arn Andrews
Assistant Town Manager
__
Salina Flores
Human Resources Director

Lisa S. Charbonneau
Liebert Cassidy Whitmore
APPROVED AS TO FORM:
___________________________________
Gabrielle Whelan
Town Attorney

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Town of Los Gatos American Federation of State, County and Municipal Employees July 1, 2022 – June 30, 2024 10096186.1 LO007-005
Table of Contents
(to be updated with correct sections and page numbers after Town Council consideration) TOWN OF LOS GATOS.................................................................................................. 1 AND 1

AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME)....................................................................................................................... 1 MEMORANDUM OF UNDERSTANDING ....................................................................... 1 JULY 1, 2022 - JUNE 30, 2024 ....................................................................................... 1 Section 1.Purpose........................................................................................................... 1 Section 2.Term................................................................................................................ 1 Section 3.Union Rights.................................................................................................... 1 Section 4.Savings Clause ............................................................................................... 2 Section 5.Union Dues ..................................................................................................... 2 Section 6.Management Rights ........................................................................................ 3 Section 7.Town Employer-Employee Relations Resolution ............................................ 3 Section 8.Equal Employment Opportunity....................................................................... 3 Section 9.Non-Discrimination.......................................................................................... 3 Section 10. Salary ....................................................................................................... 3 Section 11. Other Compensation ................................................................................ 4

11.1 Out-of-Classification Pay....................................................................................... 4 Section 12. Payroll Practices....................................................................................... 5 Section 13. Retirement Benefits.................................................................................. 5

13.3 2% at 62 (Public Employees’ Pension Reform Act of 2013 [PEPRA])................... 6 Section 14. Health and Welfare Benefits and Rate of Town Contribution ................... 7 Section 15. Workers’ Compensation ........................................................................... 9 Section 16. Deferred Compensation ........................................................................... 9 Section 17. Uniforms................................................................................................... 9 Section 18. Safety Equipment................................................................................... 10 Section 19. Mileage................................................................................................... 10 Section 20. Work Schedule....................................................................................... 10 Section 21. Overtime................................................................................................. 11

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Section 22. Call Back ................................................................................................ 12 Section 23. Standby .................................................................................................. 12 Section 24. Emergency Work.................................................................................... 13 Section 25. Work Furlough Program ......................................................................... 13 Section 26. Vacation Schedule ................................................................................. 14 Section 27. Vacation Cash-Out................................................................................. 14 Section 28. Sick Leave.............................................................................................. 14 Section 29. Holidays ................................................................................................. 16 Section 30. Personal Leave ...................................................................................... 16 Section 31. Maternity Leave/Family Leave/Medical Leave ....................................... 16 Section 32. Catastrophic Time Bank............................................................................. 16 Section 33. Bereavement Leave .................................................................................. 16 Section 34. Military Leave ......................................................................................... 16 Section 35. Personal Emergency Leave ................................................................... 17 Section 36. Jury Duty ................................................................................................ 17 Section 37. Leave Without Pay ................................................................................. 17 Section 38. Accrual of Benefits ................................................................................. 17 Section 39. Notice of Vacancies................................................................................ 17 Section 40. Promotions ............................................................................................. 17 Section 41. Probationary Period................................................................................ 18 Section 42. Outside Employment.............................................................................. 18 Section 43. Attendance ............................................................................................. 18 Section 44. Personnel Files....................................................................................... 18 Section 45. Performance Evaluations ....................................................................... 18 Section 46. Seniority ................................................................................................. 19 Section 47. Layoff Policy........................................................................................... 19 Section 48. Layoff Reinstatement ............................................................................. 20 Section 49. Contracting Out ...................................................................................... 21 Section 50. Safety Committee................................................................................... 21 Section 51. Safety ..................................................................................................... 21 Section 52. Physical Examinations and Tests........................................................... 21 Section 53. Grievance Procedure ............................................................................. 22

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Step 3 22
Section 54. Disciplinary Procedure ........................................................................... 22 Section 55. Unpaid Furloughs................................................................................... 26 Section 56. Closure Days with Paid Leave Allowed.................................................. 26 Section 58. Comprehensiveness of Agreement .......................................................... 27 Appendix A – AFSCME Salary Schedule

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10096186.1 LO007-005

TOWN OF LOS GATOS

AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES

MEMORANDUM OF UNDERSTANDING

ON SALARIES, FRINGE BENEFITS AND WORKING CONDITIONS
Section 1. Purpose
The Town and the Union agree that the purpose of this Memorandum of Understanding is to promote and provide harmonious relations, cooperation, and understanding between the Town and the employees represented by the Union; to provide an orderly and equitable means of resolving disputes that may arise concerning this Agreement; and to set forth the full agreements of the parties reached as a result of meeting and conferring in good faith regarding matters within the scope of representation pursuant to the State Government Code and the Town Employer-Employee Relations Resolution.

Section 2. Term
This Memorandum of Understanding shall commence on July 1, 2022 and terminate on June 30, 2024.

Section 3. Union Rights

3.1 Advance Notice
Except in cases of emergency as provided in this subsection the Union, if affected, shall be given reasonable advance written notice, normally thirty (30) calendar days of any ordinance, policy resolution, rule or regulation directly relating to matters within the scope of representation proposed to be adopted or amended by the Town and shall be given the opportunity to meet and confer as required by the Meyers Milias Brown Act with the appropriate management representatives prior to adoption.

In cases of emergency when the foregoing procedure is not practical or in the best public interest, the Town may adopt or put into practice immediately such measures as are required. At the earliest practicable date thereafter the Union shall be provided with the notice described in the preceding paragraph and be given an opportunity to meet with the appropriate management representatives. The Union shall timely raise any issues arising under this subsection

3.2 No Discrimination
The Town and Union agree that neither will discriminate in any way against employees covered by this Agreement because of their membership and/or activities on behalf of the Union.

3.3 Stewards
The Town agrees to recognize two (2) duly appointed Union Stewards and two (2) duly appointed alternate Stewards for purposes of Union representation. The Union shall provide the Town with a list of those duly appointed individuals. The Steward or Union Officer shall distribute to all new unit employees material(s) furnished for such purpose by the Union.

3.4 Representation
Upon request of an employee covered by this Agreement, the Steward and/or Union representative shall be present during meetings which the employee reasonably anticipates will involve that individual employee in disciplinary matters. To the extent possible, disciplinary and grievance matters affecting employees shall be considered during normal working hours and with pay.

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3.5 Access to Premises
The designated Union business representative, for performance of official duties, shall not be denied access to Town premises subject to that representative first advising Town management that he/she/they/they is on the premises and subject to not interfering with the work duties of Town employees. The Union will be allowed reasonable use of Town facilities with advance notice and approval from the Town for meetings in accordance with Town policies and procedures.

3.6 Bulletin Boards and Union Literature
The Union shall have the right to use the Corporation Yard Bulletin Board and employee mailboxes for posting and distribution of Union materials.

3.7 Release Time
As long as there is no disruption of work, the Town shall provide two (2) AFSCME-authorized union representatives with up to 20 hours of release time each year for the purpose of attending Union conventions, conferences and union-sponsored training programs. The use of release time will have no impact on accrual of paid leave, seniority, completion of probation and eligibility for health and welfare benefits, or pension benefits.

3.8 New Hire Information
The Town will notify the Union of the name, classification, unit and work location of all new hires into the positions in the classifications represented by AFSCME within the first full pay period of the new hire’s starting date.

3.9 Orientation
An AFSCME Union representative will be allowed 15 minutes of release time for the purpose of providing new member information to individuals newly-hired into classifications represented by AFSCME.

Section 4. Savings Clause
If any provision or the application of any provision of this agreement as implemented should be rendered or declared invalid by any final court action or decree or by reasons of any preemptive legislation, the remaining sections of this agreement shall remain in full force and effect for the duration of this agreement.

Section 5. Union Dues

5.1 Certification
The Town shall withhold Union dues from employees’ salary transmit such dues to the Union, provided the Union certifies in writing to the City that the Union has and will maintain each employee’s voluntary authorization for such deductions.

5.2 Payroll Deduction
The Town shall not be obligated to put into effect any new, changed, or discontinued deduction until the pay period commencing thirty (30) days or longer after the Union certifies such new, changed or discontinued deduction.

5.3 Indemnification and Hold Harmless
The Union shall indemnify and hold harmless the Town against any and all suits, claims, demands, and liabilities that may arise out of, or by reason of, any action or omission of the Town in complying with this Section.

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Section 6. Management Rights
The Union recognizes that the rights of the Town include, but are not limited to, the exclusive right to determine the mission of its constituent departments, commissions and boards; set the standards of service; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means, and personnel by which government operations are to be conducted; determine the content of job classifications; take all necessary action to determine when an emergency exists and to carry out its mission in emergencies including the requirement that employees work overtime; and exercise complete control and discretion over its organization and the technology of performing its work.

Section 7. Town Employer-Employee Relations Resolution
The Union and the Town recognize the existing language in Town Resolution 1974-41 as it governs all aspects of labor relations in the Town. Any changes in Resolution 1974-41 which apply to AFSCME Local 101 will be made after meeting and conferring when required by the Meyers Milias Brown Act with the Union.

Section 8. Equal Employment Opportunity
The Union and Town support equal employment opportunity programs.

Section 9. Non-Discrimination
The Town and Union agree that all provisions of this Agreement shall be applied equally to all employees covered herein without favor or discrimination because of any protected class including but not limited to race, color, national origin, ancestry, religion, religious creed, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender, gender based pregnancy/childbirth, gender identity, gender expression, age (over 40), or political affiliation or any other basis prohibited by applicable Federal, State or Town law. The parties further agree that Section 9 and 9.1 shall not be subject to the Grievance Procedure provided in this Agreement.

9.1 General Provisions Regarding Americans with Disabilities Act Because the ADA requires accommodations for individuals protected under the Act, the Union recognizes the Town's obligation to comply with all provisions of the ADA on a case by case basis.

9.1.1 The Union recognizes that the Town has the legal obligation to meet with the individual employee to be accommodated through the interactive process before any adjustment is made in working conditions. The Union will be notified of these proposed accommodations prior to implementation by the Town.

9.1.2 Any accommodation provided to an individual protected by the ADA shall not establish a past practice.

9.2 Non-Discrimination for Union Activity
The Town and Union agree that they, and each of them, shall not discriminate against any employee because of membership or lack of membership in the Union, or because of any authorized activity on behalf of the Union. The parties further agree that this Section 9.2 may be subject to the Grievance Procedure provided in this Agreement.

Section 10. Salary

10.1 Employees will receive pay adjustments as follows:

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10.1.1 Effective the first full pay period in July 2022, or the first full pay period after Council approval of this MOU, whichever is later, the Town will provide a three percent (3%) cost of living adjustment (COLA) and a four and one half (4.5%) market increase, totaling a seven and one half percent (7.5%) salary adjustment for all bargaining unit members. The market increase is intended to bring AFSCME classifications to or near the market median based on data in a compensation survey of the relevant labor market completed by outside consultant Bryce & Associates in April 2022.

In addition, effective in the first full pay period of July 2022, or the first full pay period after Council approval of this MOU, whichever is later, bargaining unit employees shall receive a one-time (non-PERSable) payment of one thousand dollars ($1000).

10.1.2 Effective the first full pay period of July 2023, the Town will provide a three percent (3%) salary increase for all bargaining unit members.

10.2 Pandemic Related Bonus
Effective the first full pay period of July 2022, or the first full pay period after Council approval of this MOU, whichever is later, the Town will provide a one-time, non-pensionable, lump sum payment of $2,500 to all employees who worked for the Town in 2021 who are employed at the Town as of the last day of the pay period the payment is issued.

Section 11. Other Compensation

11.1 Out-of-Classification Pay
Out-of-Classification pay is defined as employees who by written assignment perform the essential functions of a position with a higher salary classification than in which they are regularly employed shall receive higher compensation as set forth below. The Town and the Union agree that it is the intent of Town management, whenever possible, to avoid working an employee out ofclassification for a prolonged period of time.

An employee assigned to work out-of-classification shall be compensated from the first day of the out-of-classification assignment. Out-of-classification pay shall be a minimum of five percent (5%), above the employee's regular salary; or the lowest rate of the higher classification, whichever is greater.

Training programs mutually agreed to by the Town and the Union which are designed to enhance and/or provide career development opportunities shall not be subject to this provision.

Any employee who believes they are working out of classification may request a review of their classification.

11.2 Street-Sweeper Specialty Pay
Employees assigned to operate the street sweeper shall be paid a $5 per hour differential above their base hourly rate. This special assignment pay shall be paid for actual time worked and does not apply to non-worked hours such as vacation, holidays, personal or sick leave.

In accordance with CalPERS regulations, this special assignment pay is reported as PERSable income for those employees who are assigned to operate the street sweeper on a routine and consistent basis. Thus, employees who operate the street sweeper on back-up basis shall be paid the premium in accordance with this agreement but the premium will not be reported as PERSable income.

The Department Director retains the right to determine street sweeper assignments in accordance with the needs of the department. Employees assigned to operate the street sweeper must meet the qualifications of the job and demonstrate proficiency to operate the equipment.

11.3 Class A Driver’s License Pay and Tanker Endorsement Pay Employees who maintain a valid California Commercial Class A Driver’s License shall be paid $30 per month.

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Employees who maintain both a valid California Commercial Class A Driver’s License and a Tanker Endorsement shall be paid $75 per month.

11.4 Certificate Pay
Employees in the classifications of Parks and Maintenance Worker and Lead Parks and Maintenance Worker who possess a current Certified Pest Control Applicator Certificate shall receive $50 per month in certificate pay. Employees in the classifications of Parks and Maintenance Worker and Lead Parks and Maintenance Worker who possess a current Backflow Tester Certification Certificate shall receive $50 per month in certificate pay.

11.5 Cellphones
The Town’s cellphone stipend program applies to AFSCME bargaining unit employees.

Section 12. Payroll Practices

12.1 Payroll Periods and Availability of Checks
Employees shall be compensated on a biweekly basis.

Employee pay shall not be withheld more than seven (7) days following end of payroll period; however, overtime may appear on the next payroll period if it is worked following the submittal of time sheets, or during a pay period with a Town holiday which requires early submittal of time sheets and early distribution (before Friday) of paychecks. This may also occur at the end of the fiscal and calendar year.

Every effort will be made to make paychecks available to employees as soon as checks are signed and ready for distribution.

12.2 Automatic Deposit
The Town shall provide an optional direct deposit system for use by employees.

12.3 Deduction and Accrual Information
Payroll deductions and leave balances shall appear on paychecks and be current to the latest payroll period.

Section 13. Retirement Benefits
The Town contracts with the California Public Employees’ Retirement System (CalPERS or PERS) to provide Town employees with retirement benefits.

13.1 2.5% at 55 (Classic Tier One Retirement)
For employees hired with reciprocity or CalPERS membership prior to 1/1/13 without a break in CalPERS service of six months or more or hired and enrolled in CalPERS membership prior to 9/15/12, the Town provides the 2.5% at 55 PERS retirement benefit (Gov’t Code 21354.4).

Employees in this tier shall contribute 8% towards the retirement benefit.

Employees in this tier are subject to the CalPERS Single Highest Year compensation formula (Gov’t Code 20042).

13.2 2% at 60 (Classic Tier Two Retirement)
For employees hired and enrolled on or after 9/15/12 with reciprocity or membership prior to 1/1/13 without a break in CalPERS service of six months or more, the Town provides the 2% at 60 retirement benefit (Gov’t Code 21353).

Employees in this tier shall contribute 7% towards the retirement benefit.

Employees in this tier are subject to the CalPERS 36-month final average compensation (Gov’t Code 20037).

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13.3 2% at 62 (Public Employees’ Pension Reform Act of 2013 [PEPRA]) For employees hired on or after January 1, 2013, who meet the definition of new member under Gov’t Code 7522.04(f), the Town provides the 2% at 62 retirement benefit.

For new members hired on or after January 1, 2013, the Town will use the 36-month final average compensation (Gov’t Code 7522.32(a)).

New members hired on or after January 1, 2013 shall pay an amount that is equal to one half (1/2) the normal cost of his/her/their CalPERS pension, or the current contribution rate of similarly situated employees, whichever is greater. (Gov’t Code 7522.30(c)).

13.4 EPMC, 414(h)(2) IRC
Effective June 24, 2001, the Town ceased its participation in the Public Employees’ Retirement System “Employer Paid Member Contribution” (EPMC) provision. Concurrently, the Town began paying in salary to the employees covered by this MOU the equivalent dollar amount of the former EPMC (7% of salary).

The Town has adopted a Resolution materially the same as that recommended by the Public Employees’ Retirement System to implement the provisions of 414 (h) (2) of the Internal Revenue Code (IRC). AFSCME accepts the terms of this Resolution and acknowledges that this Resolution will apply to all current and future members of AFSCME.

13.5 Military Service Purchase
The Town shall permit employees to purchase PERS credit for military service time.

13.6 Retiree Health Benefit for Eligible Retirees Hired on or after July 1, 2018 The Town provides retiree health benefits in accordance with the Public Employees’ Medical and Hospital Care Act (PEMHCA) for employees who qualify as eligible PERS retirees who receive a PERS retirement allowance and are PEMHCA annuitants entitled to such benefits under the PEMCHA.

The Town’s maximum monthly contribution for each eligible annuitant shall be equal to the minimum employer contribution required under the PEMHCA, currently $149 per month, as may be adjusted by CalPERS from year to year. The provisions of the PEMHCA will govern medical insurance coverage for annuitants.

13.7 Retiree Health Benefit For Eligible Retirees Hired before July 1, 2018.

An employee hired prior to July 1, 2018 is eligible for Health Reimbursement Account (HRA) retiree health benefits in accordance with this Section.

13.7.1 The employee completed at least five years of continuous service with the Town; and

13.7.2 The employee retired from the Town taking a service or disability retirement from CalPERS as a retiree receiving a PERS retirement allowance and is a PEMHCA annuitant; and

13.7.3 The employee must actually draw a CalPERS pension within ninety (90) days of separation from the Town, provided the employee remains with the Town’s health plan through COBRA.

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13.7.4 The amount of the supplemental retiree health benefit allowance will be equal to 100% of the cost of the premium for Kaiser Bay Area Retiree Only and 90% of the difference between the Kaiser Bay Area Retiree Only Plus One levels of participation. The Town will pay up to $1,947.16 per month as of the 2022 plan year. This amount will increase by $100.00 each year until it is equal to the active employee contribution.

13.7.5 The Town’s contribution towards retiree health insurance set forth in Section 13.6 (the PEMHCA minimum) will be deducted from the amount of contribution provided by this Section (13.7.)

13.7.6 Employees retiring on or after February 1, 2016 and upon becoming eligible for Medicare will cease to receive any retiree health benefit allowance under this Section (13.7) and will become eligible for Supplemental Medicare equal to the cost of Kaiser Senior Advantage Bay Area Medicare rates up to a maximum of 100% Retiree Only, 90% for Retiree Plus One or 90% for Retiree Plus One or More, less the amount of the employer contribution provided under section 13.6 above (the PEMHCA minimum).

This benefit is available to the eligible retired employee only after he or she has reached the age of 65 and is Medicare eligible or as otherwise specified by law.

13.7.7 The benefits described by this Section (13.7) will be provided to annuitants through CalPERS by means of a Health Reimbursement Account (HRA).

13.7.8 Employees hired on and after July 1, 2018, who retire from the Town are not eligible to receive an HRA retiree health benefit allowance from the Town.

Section 14. Health and Welfare Benefits and Rate of Town Contribution The Town contracts with CalPERS for the purpose of providing employees and their eligible dependents with medical insurance benefits. The Town’s maximum monthly contribution for each eligible active employee shall be equal to the minimum employer contribution required under PEMHCA, currently $149 per month, as may be adjusted by CalPERS from year to year.

14.1 Cafeteria Plan
During the term of the MOU, the Town agrees to maintain a Cafeteria Plan, pursuant to Section 125 of the Internal Revenue Code, for the purpose of providing eligible active employees with access to various health and welfare benefits. Benefits available through the Cafeteria Plan include medical insurance, dental insurance, vision insurance and life insurance benefits.

14.1.1 Dental
Employees choosing this option instead of Cash In Lieu will be provided 100% of the Delta Dental PPO Plan premium less a $15.00 employee contribution. If the premium cost of the dental plan exceeds the Town contribution, the employee shall pay through payroll deduction the difference between the monthly premium and the amount contributed by the Town. The Town will pay 100% of the premium for employees choosing to participate in the DeltaCare USA Plan.

14.1.2 Medical
The Town will provide active employees with a medical allowance equal to 100% of the cost of Kaiser Bay Area Medical Insurance Program premium at the Employee Only level of participation, offered by the Public Employees' Retirement System Health Benefit Medical Program. For dependents, Town will pay 90% of the cost for dependents at the level of Kaiser Bay Area and employee will pay 10% of the dependent cost.

As such, Town will pay 90% of the difference between Kaiser Bay Area Employee Only and Kaiser level of participation (Employee Plus One or Employee Plus One/More, depending on family status.)

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Example: Employee Only Premium is $800; and Employee Plus One Premium is $1,400 Employee Plus One Premium ($1400) minus Employee Only Premium ($800) = $600 Town pays 90% of $600 = $540
Employee pays 10% of $600 = $60
If the employee chooses medical coverage under a program more expensive than Kaiser Bay Area, the employee will pay the difference between the Town-provided medical allowance and the cost of the more expensive program through payroll deduction.

The Town’s contribution towards medical insurance set forth in Section 13.6 (the PEMHCA minimum) will be deducted from the amount of contribution provided by this Section (14).

14.1.3 Vision
The Town shall pay for employee-only coverage under the Town’s Vision Service Plan (VSP). Employees may enroll eligible dependents at their own cost.

14.1.4 Cash In Lieu
Employees have the option of choosing all available coverages or, upon providing proof of other medical coverage, may choose to opt out of the Town’s coverage and be provided with a cash allocation equal to Four Hundred Twenty Dollars ($420) per month.

Employees who choose to receive the cash must first show proof of alternative minimum essential medical coverage for the employee and employee’s tax family (individuals for whom the employee expects to claim a personal exemption deduction).

Individual coverage, and individual coverage from Covered California does not qualify as alternative minimum essential coverage under this section. Employees must provide reasonable evidence of alternative minimum essential coverage each plan year, during open enrollment. The Town will not make the cash payment if it knows or has reason to know that the employee or tax family does not have alternative minimum essential coverage. Any amount received in cash is taxable.

Employees choosing to receive taxable cash will have the option of receiving it in two equal amounts in December and June, or the first two paychecks of each month (24 times a year).

14.2 ACA Reopener
The union agrees at the Town’s request, to meet and confer on any changes that are within the mandatory scope of bargaining related to the Town’s sponsored Family Medical Insurance and Cash In Lieu benefits that may be related to the compliance and implementation of the Affordable Care Act (ACA).

14.3 Supplemental Health and Welfare Benefits

14.3.1 Life Insurance
Coverage of $50,000 plus $50,000 accidental death: Town to pay for premium. Additional life insurance may be purchased by the employee equal to one to five times the employee's base salary, not to exceed $300,000. Dependent life insurance is available at the employee’s cost.

14.3.2 Disability Insurance
Short Term Disability Policy effective 8th calendar day; coverage of 60% of weekly earnings up to maximum of $1,300 per week for 12 weeks. Long Term Disability benefits begin on the 91st day of disability; coverage of 60% of monthly earnings up to a maximum of $6,000/month.

14.3.3 Employee Assistance Program
Premiums shall be paid by the Town.

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14.3.4 Unemployment Insurance
The Town will provide State-mandated benefits as required by law.

Section 15. Workers’ Compensation
The Town and Union agree that employees who sustain illness or injury arising out of and in the course of their Town employment shall receive benefits equal to those mandated by the State of California, and the California Labor Code. Any difference between State mandated benefits and the individual's regular Town salary, if any, shall be charged to the employee's accrued sick leave balance. If sick leave is not available, other accrued leave balances shall be charged. If an employee does not have accrued leave balances, the employee shall receive only the State-mandated benefits.

The policies and procedures affecting the use of workers compensation will be developed and administered by the Town Personnel Officer in accordance with State law. There is a three day (calendar) waiting period to receive benefits, unless the employee is hospitalized or out for more than two weeks. In the event of a non-hospitalized on-the-job injury verified as such and eligible for worker's compensation disability payments, the Town will compensate employees for the first three day waiting period.

Section 16. Deferred Compensation
The Town shall continue to make a Deferred Compensation program available to employees. The Town makes no representation on the merit of the plan or any of the investment products or instruments which may be offered by the plan.

The responsibility for evaluating the investment options within the plan is the responsibility of the individual participant. The Town shall not be obligated to offer more than one Deferred Compensation carrier.

Section 17. Uniforms
Uniform shirts shall be provided to employees at the expense of the Town and shall be required to be worn during working hours. The Town shall determine appropriate shirt colors. Employees shall wear denim jeans as part of their uniform.

Employees shall purchase jeans at their own expense. Employees are to report to work in uniforms that are neat, clean, and in good repair. In the event an employee’s uniform is damaged or in need of replacement as determined by the supervisor, the item may be replaced in advance of the annual schedule.

17.1 Uniform Items for All Employees
On an annual basis, the Town will supply each employee with seven (7) shirts, one standard rain jacket, rain pants, rain boots and cold-weather jackets. Cold weather jackets will be replaced if needed as determined by the employee’s supervisor. Uniform items will be provided annually by November 1. Employees shall be responsible to launder uniform items.

17.1.1 Optional Shorts
Upon employee request and supervisor approval, the Town will furnish each employee up to (2) pairs of shorts per year.

Employees are permitted to wear shorts only when shorts do not pose a safety hazard. The supervisor has the authority to determine when shorts are acceptable.

17.1.2 Optional Weather-Protective Headwear
Upon request by the employee, the Town will supply up to two (2) approved caps or hats per year. No other type of headwear is permitted to be worn during work hours.

17.2 Uniform Items for Mechanics
In addition to the items listed above, the Town will provide coveralls to each mechanic. The coveralls will be laundered by the Town.

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Section 18. Safety Equipment
The Town shall retain the right to establish minimum safety and quality standards for safety equipment, clothing and steel-toed safety shoes to be used while performing assigned tasks. If an employee is at work without the required clothing or safety equipment, that employee will not be paid until s/he is at the worksite with the required clothing and safety equipment.

18.1 Steel-Toed Safety Shoes
On an annual basis, the Town will provide one pair of steel-toed safety shoes per employee. The steel-toed safety shoes must be worn at all times except for classroom training or administrative assignments. In the event an employee’s safety shoes are damaged, worn, or unsafe as determined by the supervisor, the shoes may be replaced in advance of the annual schedule. The not-to-exceed amount will be $350 for AFSCME employees. If the safety shoe selected by the employee is less than the amount provided by the Town, the employee may apply the difference toward shoelaces, socks, ergonomic insoles, or other safety-shoe related accessories at the time of purchase.

Section 19. Mileage
Employees using personal vehicles on official Town business shall be reimbursed at the mileage rate established by the I.R.S.

Private vehicles used for Town business shall comply with the California Vehicle Code.

Section 20. Work Schedule

20.1 Standard Work Day
The standard workday shall be 8.5 consecutive hours including a 15-minute morning and a 15-minute afternoon work break, and a forty (40) minute lunch break, which shall include any wash-up time. The standard workday shall begin at 7:00 AM and end at 3:30 PM, the last ten (10) minutes of which shall be available for wash-up time. Minimum seventy-two (72) hours’ notice will be provided by the Town for non-emergency changes in schedule.

20.2 Use of Town Vehicle
An employee whose lunch or break period begins at a work location other than the Corporation Yard may use the job site Town vehicle to go to lunch or obtain food. Travel time in connection with this privilege shall not extend the lunch period beyond the forty (40) minutes including wash-up time, nor extend a break period beyond fifteen (15) minutes.

20.3 Early Start Pay
Non-overtime work begun prior to 7:00 AM shall receive additional compensation of 5% above the employee’s base hourly rate for the entire shift.

The Early Start premium will not apply if the employee’s start time is adjusted at the request of the employee under a flexible work arrangement authorized by the department.

20.4 Work Week
The Town has no intention of changing existing work weeks at the present time.

The Town’s decision to change existing work weeks will involve but not be limited to the following considerations:
(a) Failure to meet the performance objectives of the work unit. (b) Change in service level.

Prior to a change in work week (except in the event of an emergency) the Town will give a minimum two weeks’ notice to affected employees. Further, the Town agrees to meet in good faith to attempt to resolve any hardships caused by a change in work week.

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20.5 4-10 Schedule for Vehicle Maintenance Shop
The Town agrees to maintain a 4/10 (4 day per week/10 hours per day) plan for the vehicle maintenance shop as long as Monday and Friday in each workweek can be covered by a mechanic. In addition, this program shall be evaluated quarterly to determine if productivity and coverage meet the Town's repair needs. This will determine if the program will continue.

20.6 Work Schedule and Holidays
Represented employees are entitled to eight (8) hours of paid time off in observation of each holiday listed in Section 29.

20.6.1 Hours Worked on an Observed Holiday
Employees assigned to work on an observed holiday shall be paid time-and-a-half for hours worked.

20.6.2 Hours Worked on the Actual Holiday
Employees assigned to work on an actual holiday that is different than the observed holiday shall be paid double time for the hours worked.

20.7 Flex Schedule
As an alternative to the normal schedule described in the above section, employees may be granted the option to participate in a Flex Schedule under the following terms and conditions:

The Department Director, with the approval of the Town Manager, has the exclusive authority to approve an employee’s request for a flex schedule. The decision to implement or terminate a flex schedule is final and is not subject to meet and confer or any grievance procedure. Participating employees will be provided notification at least one (1) full pay period prior to termination of a flex schedule.

Employees on a flex schedule will receive no more than eight (8) hours of pay on a City observed holiday and will be required to use other accrued leaves or to re-arrange their schedule to maintain 80-hours of pay per pay period.

Section 21. Overtime

21.1 Scheduling
All overtime will be scheduled pursuant to the needs of the Town. Overtime shall be scheduled provided the individual is capable of performing the assignment. In the absence of volunteers, the Town shall assign overtime in rotation based on reverse seniority. Seniority for the purpose of this section is defined by total continuous service to the Town.

21.1.1 Overtime for work in progress shall be assigned to the employee(s) responsible for the assignment.

21.1.2 Overtime for special events shall be offered on a rotational basis in accordance with seniority.

21.2 Compensation
Overtime shall be compensated at the rate of time and one-half based upon either hours in excess of eight (8) per day or hours in excess of forty (40) per week. Overtime compensation shall accumulated as Compensatory Time Off or be paid in cash at the employee's option, subject to the scheduling needs of the Town. If an employee elects to receive compensatory time off in lieu of overtime pay, for each hour of overtime work they will receive one and one-half hour of compensatory time credit.

21.3 Use of Compensatory Time Off
Use of compensatory time off will be at the Town's discretion based on scheduling needs. The Town shall, to the best of its ability and subject to scheduling needs of the Town, make every effort to accommodate employee requests for compensatory time off.

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21.4 Compensatory Time Off Cap
The maximum accrued compensatory time accumulation shall be eighty (80) hours. When an employee has reached the eighty (80) hour maximum accrual of compensatory time off, all overtime must be paid in cash until the employee’s compensatory time off bank is reduced below the maximum cap.

Section 22. Call Back
Call back overtime is defined as Town-required return to work after an employee has completed his/her/their normal work shift and before his/her/their next scheduled normal workday. An employee notified of call back overtime that is not contiguous to his/her/their shift less than 72 hours in advance will be paid at the call back rate. An employee called back to work shall be reimbursed for mileage.

22.1 A subsequent call-back shall be considered to be within the initial call-back if the employee is notified within the original threehour period. If two hours and forty-five minutes of the original three-hour period expires before the employee is notified, then a new three-hour minimum shall go into effect. This section also applies to employees on stand-by duty as provided in Sec. 23.

22.2 When additional assistance is needed on a call-back event, supervisor approval is required to call back in more than one additional employee.

Section 23. Standby

23.1 Assignment and Scheduling
The Union recognizes the Town right to schedule standby assignments for employees at Town discretion. Standby assignments shall be made in order to provide services outside the regular work schedule. Standby shall be assigned for the months of November through March, with additional standby periods to be determined on an as-needed basis at the discretion of the Department Director.

Standby assignments shall be scheduled on a volunteer basis, using a list of all employees and offered by rotation based on seniority. Each rotation will last for seven (7) days. Seniority for the purpose of this section is defined as total continuous service to the Town. In the absence of volunteers, the Town shall schedule standby. To the best of its ability, the Town shall schedule standby assignments as far in advance as possible. The Union recognizes the need for standby provision of services and further recognizes that employee failure to respond when assigned standby duty may be cause for disciplinary action including termination.

23.2 Compensation
Standby assignments shall be compensated at the rate of four (4) hours straight time pay for every twenty-four (24) hours of assignment. Assignments of standby duty for more or less than twenty-four (24) hours shall be compensated on a pro-rated basis (4 hours for each 24 hours). Specific call out of employees on standby assignments shall be compensated at the regular overtime rate. Town shall provide a cell phone to employees or those employees electing to receive a stipend may use their own cellphone while on standby assignment.

23.3 For an employee on standby: Minimum call-back pay shall be three (3) hours at the overtime rate with such three-hour period defined beginning with the time of the initial call and concluding thirty (30) minutes after the employee calls in to the Police Department dispatcher that the assignment has been completed.

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23.4 For an employee not on standby: Minimum call-back pay shall be four (4) hours at the overtime rate with such three-hour period defined beginning with the time of the initial call and concluding thirty (30) minutes after the employee calls in to the Police Department dispatcher that the assignment has been completed.

23.5 Eligibility
Employees who can respond within a reasonable time period (i.e., 40 minutes on average) shall be eligible for standby duty regardless of where they reside. The Department Director shall qualify employees for standby duty by ascertaining that travel to standby assignments can be accomplished safely.

An employee who meets the above requirement, and whose work would not normally involve assignment to standby duty, may volunteer for such duty and will be assigned to the list of volunteer employees from which standby duty is assigned, at such time as he/she/they has received the necessary training in standby duties and skills. It is the intent of the parties that employees be notified by the Department as soon as possible after the execution of this Agreement that new volunteers will be accepted for training together with information for potential volunteers. If there are volunteers, the Labor-Management Committee shall be convened to discuss implementation of the appropriate training at the earliest practicable date.

23.6 Stand-By Training
The Town will provide additional training in stand-by duties for newly hired employees. Duration of training shall be evaluated by the employee’s supervisor during the first year.

Section 24. Emergency Work
If an emergency work situation (as defined by the Supervisor) does not permit an employee to take their meal period and/or breaks, the missed meal period and/or breaks will be credited as compensatory time at time-and-a-half.

Section 25. Work Furlough Program

25.1 Town Participation
AFSCME recognizes the right of the Town to participate in the Work Furlough Program coordinated by the County of Santa Clara. The purpose of the program is to provide public service for local government through a sentencing alternative program for individuals to perform clean-up and maintenance-type duties.

25.2 Responsibilities

25.2.1 A regular Town employee at the level of Maintenance Worker or higher will be responsible to oversee work related to the Work Furlough Program.

25.2.2 An hourly employee at the level of Maintenance Assistant or higher will be assigned to assist the regular Town employee as necessary, at the discretion of the Department Director or designee.

25.3 Assignment and Scheduling

25.3.1 AFSCME employees will be provided ten (10) calendar days’ notice prior to a Work Furlough Program assignment except when a fill-in is necessary due to an emergency or unusual circumstance.

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25.3.2 Work Furlough Program assignments shall be first made on a voluntary basis. In the absence of volunteers, the Town will assign employees with the least seniority from employees hired on or after July 1, 2007.

25.4 Compensation
Maintenance Workers will receive a 5% out-of-class premium for supervision duties when assigned to the Work Furlough Program. This premium will be applied to the entire shift and is in addition to any overtime compensation.

25.5 Evaluation
Work performed by Town employees related to the Work Furlough Program is subject to inclusion in the employees’ annual review.

25.6 Liability
Town employees assigned to the Work Furlough Program are covered for liability purposes by the Town of Los Gatos while performing duties within the scope of his/her/their job.

Section 26. Vacation Schedule
The following vacation schedule shall apply to all employees:
0 to 36 months 10 days per year - 3.08 hours per pay period 37 to 60 months 16 days per year - 4.92 hours per pay period 61 to 120 months 21 days per year - 6.46 hours per pay period 121 to 180 months 23 days per year - 7.08 hours per pay period 181 months and over 25 days per year - 7.70 hours per pay period Maximum accrual of vacation hours shall be 320 hours.

Section 27. Vacation Cash-Out

27.1 Employees who terminate from Town service shall have all accrued vacation leave and compensatory time cashed out effective the last full work-day with the Town. This will terminate the employee's status as an employee of the Town.

27.2 On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to eighty (80) hours of accrued vacation (in whole hour increments) earned in the following calendar year at the employee’s base rate of pay. On the pay day for the pay period which includes Thanksgiving in the following year, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s vacation leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued that year that is remaining at the time of the cash out.

27.3 All employees may apply vacation time cash-out to deferred compensation, so long as applicable law permits.

Section 28. Sick Leave

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28.1 Accrual Rate
Accumulation rate shall be eight (8) hours per month (3.70 hours per pay period). Maximum accrual of sick leave hours shall be 1200 hours.

28.2 Sick Leave and Other Accrued Leaves
When an employee is absent for any of the purposes for which sick leave may be used, he/she/they may use other accrued leaves when sick leave has been exhausted, unless he/she/they has received a second consecutive written notice of counseling within an eighteen (18) month period regarding excessive or abusive use of sick leave with the exception of protected leave situations.

28.3 Sick Leave Cash-Out Program For Employees Hired Before July 1, 2018 Employees hired before July 1, 2018 who terminate employment with the Town for any reason other than retirement may cash out their accumulated sick leave as follows:

Months of Employment
1- 59 months at 25%
60 - 119 months at 37.5%
120 months or more at 50%
If an employee is terminated due to a layoff, the employee shall be eligible to cash out 100% of accrued sick leave at time of layoff. In order to be eligible for the terminating sick leave cash-out program, an employee must have a sick leave accrual balance of at least 150 hours at the time of termination. Employees who terminate employment with the Town after a prolonged period of illness or injury, may apply to the Town Manager for a waiver of the 150 hours requirement.

Employees hired on or after July 1, 2018 may not participate in the sick leave cash out program and are not eligible to cash out sick leave.

28.4 Sick Leave Conversion at Retirement to Town Trust
All employees hired prior to July 1, 2007 who retire may convert 100% of their accumulated sick leave to a dollar equivalent at their hourly rate of pay at the time of retirement. Employees hired after July 1, 2007 are not eligible for this Sick Leave Conversion option under this provision.

This amount shall be held in an account. The employee's portion of medical insurance premium payment will be withheld from their monthly retirement payment by PERS. The Town agrees to pay the retiree quarterly in advance on the first pay period of January, April, July, and October of each year after retirement. The first payment will be prorated to the nearest quarter. The retiree's portion of medical payments will be paid from this account by the Town until all monies are depleted from the account or the retiree dies, whichever occurs first.

This account will not accrue interest and will not be paid in cash to the retiree or any beneficiaries, except that upon the death of a retiree whose sick leave account has not been exhausted, the retiree's spousal survivor shall be paid the full cash value of the remaining sick leave in the retiree's account.

The retiree shall be responsible for 100% of their share of future medical insurance payments once the account is exhausted, exclusive of the PEMCHA minimum.

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Section 29. Holidays
The following shall be observed as paid eight (8) hour holidays:
• January 1st (New Year's Day)
• 3rd Monday in January (Martin Luther King's Birthday) • the 3rd Monday in February (President's Birthday)
• the last Monday in May (Memorial Day)
• Juneteenth*
• July 4th (Independence Day)
• the first Monday in September (Labor Day)
• Thanksgiving Day
• the Friday following Thanksgiving Day.
• December 25th (Christmas Day)
• four (4) hours each on December 24 and December 31.
• every day declared a holiday by the President or Governor, subject to the Mayor also proclaiming the day as a holiday.

Holidays which fall on Saturday shall be observed on the Friday prior, and holidays which fall on Sunday shall be observed on the following Monday.
*The Juneteenth holiday will go into effect in calendar year 2023. In recognition of Juneteenth 2022, all employees will receive a one-time, non-pensionable $500 lump sum payment in the first full pay period in July 2022, or the first full pay period after Council approval of this MOU, whichever is later.

Section 30. Personal Leave
The employee shall be entitled to twenty-four (24) hours of personal leave per calendar year; such leave shall be noncumulative with no cash value. Of the twenty-four (24) hours annually, the employee may take twelve (12) hours without prior notice and twelve (12) hours with prior notice. If an employee's use of Personal Leave without prior notice results in the Town having to change another employee's schedule without 72 hours' notice, the situation will be considered an emergency under Section 20 (Work Schedule) and will not result in penalty to the Town.

Section 31. Maternity Leave/Family Leave/Medical Leave
The Town recognizes State and Federal law regarding Maternity Leave and Family and Medical Leave. The Town will take action to inform employees of the current provisions of laws affecting these leaves. The Town may, at its discretion, approve leave beyond the specific amount provided above.

Section 32. Catastrophic Time Bank
If an employee, spouse or significant other, or child becomes catastrophically ill or injured, the employee may request in writing of the Town Manager that a catastrophic time bank be established. The bank will enable employees to donate accrued CTO or vacation to the requesting employee in accordance with Departmental policies to be developed.

Section 33. Bereavement Leave
A maximum of 40 hours of bereavement leave shall be provided to each employee for a death in his/her/their immediate family or the immediate family of their spouse/registered domestic partner. Immediate family for the purpose of this section includes spouse/registered domestic partner, parent, grandparent, child, or sibling.

Section 34. Military Leave
Military leave and benefits shall be granted in accordance with State and Federal Law, including the continuation of employee salary and benefits and employees will receive up to thirty (30) calendar days of pay.

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Section 35. Personal Emergency Leave
Leave will be available for employees for disasters declared by Federal, State, County, or Town officials if those disasters affect all or a portion of the Town "urban service area". Leave is subject to scheduling by the Town. Employees shall be allowed to charge time off to accumulated Personal Leave, CTO, vacation hours, and sick leave hours (in that order). In the event of a Town emergency (e.g., flood, earthquake) employees are required to remain at work until released by their Supervisor.

Section 36. Jury Duty
An employee required to serve as a trial juror or an expert witness (expertise related to Town employment) shall have his/her/their salary and benefits continue; the employee shall turn over to the Town any compensation (other than travel related) from the courts or other source for jury duty.

Section 37. Leave Without Pay
Leave without pay shall be subject to approval of the Town Manager or designee.

An employee who is on leave without pay shall not earn any employment benefits (including, but not limited to such benefits as vacation sick leave, medical benefits, dental and other insurance benefits, retirement credits for time employed or seniority entitlements of any kind) for the duration of such leave. An employee who is on leave without pay will have the ability to continue all eligible COBRA benefits at their own expense in accordance with the Town's administrative policy on benefit retention.

Vacation, sick leave, or time worked shall not be used intermittently during an extended leave to interrupt a determination that an employee is on leave with no pay.

37.1 Voluntary Unpaid Time Off
Employee participation in this plan is contingent on the Town’s agreement and understanding that employee participation cannot be interpreted as anything other than a temporary and limited good faith effort being made by the employee to do his/her/their part to help ease the Town’s budget shortfall. This is not to be construed as a representation of employee commitment to a permanent program or an admission of any kind that the employee would not become harmed by such a plan becoming mandatory.

Employees may request voluntary unpaid time off under the following circumstances:

A. No impact on accrual of paid leave, seniority, and completion of probation.

B. No impact on benefit eligibility and Town contributions.

C. Employees may cancel participation in the program at any time.

Section 38. Accrual of Benefits
There shall be no accrual of benefits during unauthorized leave, suspension, or leave without pay.

Section 39. Notice of Vacancies
Town job vacancies shall be posted on the Corporation Yard Bulletin Board for the duration of the recruitment period.

Section 40. Promotions
Subject to the needs of the Town, promotional examinations shall be used whenever possible to fill vacancies in the Town service.

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Employees promoted to higher paying classifications shall receive a minimum five (5%) percent increase in salary or an amount which shall not exceed the highest step in the range of the higher classification.

Section 41. Probationary Period
The probationary period shall be twelve (12) months for all newly hired employees and six (6) months for employees receiving promotions. If at the end of a six month probationary period a promoted employee who has been routinely evaluated, trained and counseled is not meeting required performance standards, then the Town may extend the probationary period in three month increments, for a total maximum probationary period of 12 months.

An employee who is rejected during a promotional probation period shall have the right to return to his/her/their former classification, and the same right shall apply to an employee who is displaced as a result of such return, provided, however, that no such right shall apply - and no additional right shall be conferred hereby - to an employee who is serving his/her/their initial probationary period with the Town unit.

Section 42. Outside Employment
No full-time paid employee in the classified service shall hold any job other than employment by the Town without the written recommendation of his/her/their department manager and the written approval of the Town Manager. A copy of such approval shall be filed with the Personnel Officer. No employee, whether in the classified service or not, shall engage in other employment or activity which in any way involves a conflict with the interests of the Town or his/her/their responsibilities or duties as an employee.

Outside employment shall be reviewed and re-approved by the Department Director and Town Manager on a yearly basis.

Section 43. Attendance
Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays and leaves.

An employee whose absence is not authorized will not receive pay or benefits for the absent period and shall be subject to discipline. Failure on the part of an employee absent without leave to return to duty shall be grounds for discharge. It shall be the responsibility of an employee absent without leave to notify the Department Director of the reason the employee is absent and of the employee's availability for duty.

Section 44. Personnel Files
Employees shall have the right to review materials in their individual personnel files in accordance with State law.

Section 45. Performance Evaluations

45.1 Evaluations
Performance evaluations shall take place at least every three (3) months for all probationary employees and shall take place at least annually thereafter on the anniversary of an employee's employment with the Town. Employees eligible for step increases shall receive their performance evaluation no later than fifteen (15) days prior to their employment anniversary date. Employee evaluation forms shall include a section with a box to be checked indicating whether an employee agrees or disagrees with his/her/their evaluation. Employees granted step increases shall receive those increases effective the closest pay period in which they are eligible.

All performance evaluations shall be discussed with the employee prior to the evaluation being completed. Employees shall sign their individual performance evaluations as evidence of discussion having taken place; employee signature does not necessarily imply agreement with the evaluation. An employee may attach separate written comments to his/her/their evaluation.

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Performance evaluations shall be conducted annually from the employee's (1) date of hire, (2) date of last merit increase, or (3) date the employee entered his/her/their classification. The classification date shall supersede the hire date, and the date of the last merit increase shall supersede both the hire date and the classification date.

Performance evaluations shall be completed by an employee's immediate supervisor (i.e., PW Maintenance Supervisor or Parks Maintenance Supervisor). Written comments made by any other supervisor, superintendent or management personnel shall not change the numerical rating of the immediate supervisor.

The Town agrees to provide employees with a copy of both the initial and final versions of their quarterly and annual performance evaluations.

Sick leave usage shall not be directly evaluated on the performance evaluation. Performance categories that are affected by excessive or abusive use of sick leave shall be evaluated.

45.2 Counseling
In the event that a worker's performance or conduct appears to be unsatisfactory or needing improvement, informal verbal or written counseling shall be provided by the workers immediate supervisor. Counseling should be separate from ongoing work site dialogue and should address performance or conduct which, if not improved, may eventually result in a negative evaluation or disciplinary action. Documentation of such counseling shall be given to the worker at the time of the counseling and will not be placed in a worker’s personnel file. When the situation allows counseling, counseling shall be used prior to any unfavorable reports being issued. Counseling should normally take place between the worker and the immediate supervisor.

45.3 Unfavorable Reports On Performance Or Conduct
If upon such counseling a worker's performance or conduct does not improve and a negative evaluation or disciplinary action could result, the supervisor shall prepare a written report that includes specific suggestions for corrective action, if appropriate.

A copy shall be given to the worker and a copy filed in his/her/their personnel file. Workers shall have the right to attach a written rebuttal to the report for inclusion in their personnel file.

Section 46. Seniority
Unpaid leaves of absence and breaks in continuous service shall not be credited to employee seniority.

Seniority will be a factor in determining vacation use.

Section 47. Layoff Policy

47.1 Definitions
As used in this Section, the following words and phrases shall be defined as follows:

47.1.1 Service Seniority shall be defined as the length of time an employee has served as a regular employee of the Town. Service seniority shall not be earned for standby duty, overtime work, during periods of suspension without pay as a result of disciplinary action, or for non-medical leave without pay. Service Seniority for unpaid military leave will be considered in the manner prescribed by State and Federal law.

47.1.2 Classification Seniority shall be defined as the length of time the employee has served as a regular employee in a classification including anytime spent in a higher classification. A higher classification shall mean a job classification with a higher salary range.

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47.1.3 A lower class shall mean a job classification with a lower salary range.

47.2 Order of Layoff
When one or more employees in the same class are to be laid off for lack of work, purposes of economy, curtailment of positions or other reason, the order of layoff shall be as follows:
(1) Temporary employees in the order to be determined by the appointing authority. (2) Probationary employees in the order to be determined by the appointing authority. (3) Permanent employees in inverse order of classification seniority.

47.3 Notice of Layoff
Employees subject to the provisions of this Section shall be given a minimum 30 calendar day notice in writing prior to the effective date of layoff. The Union shall receive concurrent notice, and upon written request within seven calendar days after the notice is given shall be afforded an opportunity to meet with the appropriate Town representatives to discuss the circumstances necessitating the layoff and any proposed alternatives to such layoff. Notwithstanding the effort to work cooperatively, the Town has the exclusive right to determine the methods, means, numbers and kinds of personnel by which by services are to be provided. The Town’s decision to make a reduction in force or layoff an employee(s) is not subject to the duty to meet and confer.

47.4 Reassignment in Lieu of Layoff
In the event of layoff, any employee so affected may elect to:
(1) Accept a position in a lower class in which the employee has attained permanent status, provided the employee is otherwise qualified and has more service seniority than other employee(s) in such lower class. (2) Accept a vacant position in a lower class for which the employee has the necessary education, experience, and training as determined by the Director of Human Resources or designee. (3) Any employee entitled to the options noted above, which involve assignment to a lower classification, may elect to be placed on layoff in lieu of accepting such assignment to the lower class. In the event the employee elects to be placed on layoff, such employee will only be recalled to the classification from which the employee elected to be placed on layoff.

Section 48. Layoff Reinstatement

48.1 The names of such persons who are laid off or who elect reassignment in lieu of layoff in accordance with the provisions of Section 47 of this Memorandum of Understanding shall be placed upon a Reinstatement Eligible List in inverse order of Service Seniority, i.e., the person with the greatest Service Seniority on the Reinstatement Eligible List for the classes affected shall be offered reinstatement when a vacancy exists in the affected class. Prior to reinstatement, an employee shall be required to meet the qualifications of the positions to which he/she/they is reinstated.

48.2 In the event an employee accepts reinstatement to a lower class to which the employee is entitled, such person’s name shall remain on the Reinstatement Eligible List for reinstatement to higher class, provided such a person, except for lack of seniority, would have been otherwise entitled to such higher class at the time of the most recent layoff.

48.3 Any person who is reinstated to a class which is the highest class to which they would have been entitled at the time of the layoff shall have the employee’s name removed from the Reinstatement Eligible List.

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48.4 In the event a laid off employee cannot be contacted by the Town through usual and customary channels within 10 working days, such person’s name shall be removed from the Reinstatement List, providing, however, that such person within the twenty-four month period specified herein may request that his/her/their name be returned to the Reinstatement Eligible List and such person’s name may the at sole discretion of the Personnel Officer, or designee, be returned to the Reinstatement Eligible List. In this case, the decision of the Personnel Officer or designee shall be final and not subject to any grievance procedure contained herein.

48.5 In no event shall the names of any person laid off pursuant to the provisions of this Section remain on Reinstatement Eligible List for a period longer than twenty-four months from the effective date of such person’s most recent layoff.

48.6 Upon reinstatement to any classification to which the employee is entitled pursuant to the provision of this Section, all benefits acquired by the employee prior to layoff shall also be reinstated. An employee shall not receive credit for time spent on layoff in computing time for any benefit entitlement.

48.7 A laid-off employee shall lose their reinstatement rights for:(1) failure to return to work within 30 days of notice of reinstatement; (2) retirement; and (3) termination for cause.

48.8 Laid-off/displaced employees shall be paid accrued leaves and related benefits in accordance with this Memorandum of Understanding and applicable Town policies and rules. Employees being re-employed who received a sick leave pay off at the time of layoff/displacement, shall have the uncompensated portion of their sick leave balance restored; provided, however, that only those sick leave hours accrued after re-employment shall be applied to sick leave payoff or retiree medical related to a subsequent termination.

Section 49. Contracting Out
No bargaining unit employees shall be laid off as a result of the Town entering into a contract with any outside party.

Section 50. Safety Committee
Union shall encourage its member’s participation in the Town-wide Safety Committee.

Section 51. Safety
The Town shall continue to comply with all applicable State rules and regulations relative to safety. The Town and Union agree to maintain a joint committee to investigate and make recommendations on safety issues identified by the Union and the Town.

Section 52. Physical Examinations and Tests
The Town agrees to provide full cost reimbursement for physical examinations and job-related tests that may be required of employees as a condition of continued employment with the Town.

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Section 53. Grievance Procedure
Grievances shall be defined as alleged violations of this agreement or disputes regarding interpretations, application, or enforcement of this agreement or Town ordinances, resolutions, and written policies related to personnel policies and working conditions. Grievances shall not include disagreements, disputes, or activities regarding or pertaining to examinations for employment or promotion, disciplinary action, performance evaluations, probationary terminations and items subject to meet and confer. Nothing in these definitions shall be construed to limit "permanent" employees from appealing decisions affecting their employment to the Town Personnel Board.

No act or activity which may be grievable may be considered for resolution unless a grievance is submitted in accordance with the procedure contained herein within thirty (30) calendar days of the date the grievable activity occurred or the date the grievant could reasonably have known such activity occurred. This statute of limitations shall not apply to probationary employees.

The parties agree that all grievances will be processed in accordance with the following procedure:

Step 1
Any employee who has a grievance shall first try to get it settled through discussion with his/her/their immediate supervisor without undue delay. Every effort shall be made to find an acceptable solution at the lowest possible level of supervision. If after such discussion the employee does not believe the grievance has been satisfactorily resolved, he/she/they may file a formal appeal in writing to his/her/their Department Director within ten (10) calendar days after receiving the informal decision of his/her/their immediate supervisor.

Step 2
The Department Director receiving the formal appeal shall render his/her/their written decision within ten (10) calendar days after receiving the appeal. If after receipt of the written decision of the Department Director the employee is still dissatisfied, he/she/they may appeal the decision of the Department Director to the Town Manager. Such appeal shall be made by filing a written appeal to the Town Manager within five (5) days after receipt of the written decision of the Department Director. The Town Manager shall review the decision of the Department Director and render a decision within twenty (20) working days after the appeal is made. The Town Manager’s decision shall be final unless appealed to the Personnel Board by either the employee or the Department Director.

Step 3
The appealing party may file a written appeal of the decision, findings and conclusions of the Town Manager to the Personnel Board within ten (10) working days of the Town Manager’s decision. Within sixty (60) calendar days of the filing of the appeal, the Personnel Board shall review the decision of the Town Manager and the appeal filed. The Personnel Board may ratify, modify or reverse the Town Manager’s decision. The decision of the Personnel Board shall be final.

The time limitations for filing and responding to grievances may be waived or extended by mutual agreement of the parties. If either party to the grievance so requests, an informal hearing shall be conducted at the Department Director or Town Manager appeal levels. Employees may be represented by counsel, Union representative, Union steward or other person at any stage in the grievance process
Section 54. Disciplinary Procedure

54.1 Suspension
Suspension shall be a temporary separation (without pay) from Town service without pay for disciplinary purposes. The Department Director, with notice to the Personnel Officer, may suspend an employee without pay for disciplinary purposes.

54.2 Reduction in Pay
Reduction in pay is a decrease in compensation paid to an employee for a fixed period of time for disciplinary purposes.

The Department Director, with notice to the Personnel Officer, may impose a reduction in pay to an employee for disciplinary purposes.

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54.3 Demotion
The Department Director, with notice to the Personnel Officer, may demote an employee whose performance of his/her/their required duties is below standard, or for other disciplinary purposes. Demotion may be made to vacant position, if approved by the Personnel Officer, in lieu of layoff. No employee shall be demoted to a position for which he/she/they does not possess the minimum qualifications. Written notice of the demotion shall be given by the Department Director to the employee no less than three (3) days prior to the effective date of the demotion, and a copy filled with the Personnel Officer within the same period.

54.4 Termination
The Department Director, with notice to the Personnel Officer, may terminate an employee whose performance of his/her/theirrequired duties is below standard, or for other disciplinary purposes. Written notice of the termination shall be given by the Department Director to the employee no less than ten (10) days prior the effective date of the termination, and a copy filed with the Personnel Officer within the same period.

54.5 Grounds for Discipline
Employees may be disciplined for, including but not limited to, any of the following grounds for discipline:

1. Fraud in securing employment or making a false statement on an application for employment.

2. Incompetency, i.e. inability to comply with the minimum standard of an employee’s position for a significant period of time.

3. Inefficiency or inexcusable neglect of duty, i.e., failure to perform duties required of an employee within his/her/their position.

4. Willful disobedience and insubordination, a willful failure to submit to duly appointed and acting supervision or to conform to duly established orders or directions of persons in a supervisory position.

5. Dishonesty, involving employment.

6. Being under the influence of alcohol or dangerous drugs or narcotics while on duty.

7. Excessive absenteeism.

8. In excusable absence without leave.

9. Abuse of sick leave, i.e., taking sick leave without a doctor’s certificate when one is required, or misuse of sick leave.

10. The conviction of either a misdemeanor or a felony involving moral turpitude shall constitute grounds for dismissal of any employee. The record of conviction shall be conclusive evidence only of the fact that the conviction occurred. The Personnel Officer may inquire into the circumstances surrounding the commission of the crime in order to fix the degree of discipline, or the determination if such conviction is an offense involving moral turpitude. A pleas or verdict of guilty, of a conviction showing a plea of nolo contendere made to charge a felony or any offense involving moral turpitude, is deemed to be a conviction within the meaning of this Section. The Personnel Officer may suspend or dismiss said employee when the time for appeal has elapsed or the judgment of the conviction has been affirmed on appeal, or when an order granting probation is made suspending the imposition of sentence, irrespective of a subsequent order under the provisions of Section 1203.4 of the Penal Code of the State of California allowing such person to withdraw his plea of guilty and enter a plea of not guilty, or setting side a verdict of guilty, or dismissing the accusation or indictment.

11. Discourteous treatment of the public or other employees.

12. Improper or unauthorized use of agency property.

13. Refusal to subscribe to any oath or affirmation which is required by law in connection with agency employment.

14. Any willful act of conduct undertaken in bad faith, either during or outside of duty hours which is of such a nature that it causes discredit to the agency, the employee’s department of division.

15. Inattention to duty, tardiness, indolence, carelessness or negligence in the care and handling of agency property.

16. Violation of the rules and regulations published by the employee’s department.

17. Outside employment not specifically authorized by the appointing authority in accordance with Town procedures.

18. Acceptance from any source of a reward, gift, or other form of remuneration in addition to regular compensation to an employee for the performance of official duties in accordance with policy on Gifts, “Gratuities Or Rewards”.

19. The refusal of any officer or employee of the agency to testify under oath before any Grand Jury having jurisdiction over any then pending cause of inquiry in which the investigation of government bribery or misconduct in agency office is involved shall constitute of itself sufficient ground for the immediate discharge of such officer or employee.

20. Willful violation of any of the provisions of the ordinances, resolutions or any rules, regulations or policies which may be prescribed by the agency.

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21. Improper political activity. Example: Those campaigning for or espousing the election or non-election of any candidate in national, state, county or municipal elections while on duty and/or during working hours or in an agency uniform on or off duty; or the dissemination of political material of any kind while on duty and/or working hours or in uniform.

54.6 Procedures for Taking Disciplinary Action
Disciplinary action shall be taken in compliance with the following procedures:

54.6.1 Notice of Intent
Whenever the Department Director intends to suspend an employee, demote the employee, reduce employee pay, o=r dismiss the employee, the Department Director shall give the employee a written notice of discipline which sets forth the following:
a. The disciplinary action intended;
b. The specific charges upon which the action is based; c. A factual summary of the grounds upon which the charges are based; d. A copy of all written materials, reports, or documents upon which the discipline is based; e. Notice of the employee’s right to respond to the charges either orally or in writing to the appropriate authority; f. The date, time and person before whom the employee may respond in no less than (3) working days; g. Notice that failure to respond at the time specified shall constitute a waiver of right to respond prior to final discipline being imposed.

54.6.2 Response by Employee
The employee shall have the right to respond to the Department Director orally or in writing. The employee shall have a right to be represented at any meeting set by the appropriate authority to hear the employee’s response. Such meeting will only be permitted once and continued for no more than two days. In cases of suspensions for three (3) days or more, demotions, reductions in pay or dismissal, the employee’s response will be considered before final action is taken.

54.6.3 Final Notice
After the response or the expiration of the employee’s time to respond to the notice of intent, the appropriate authority shall:
(1) dismiss the notice of intent and take no disciplinary action against the employee, (2) modify the intended disciplinary action, or (3) implement the intended disciplinary action. If discipline is to be issued, the appropriate authority shall prepare and serve upon the employee a final notice of disciplinary action. The final notice of disciplinary action shall include the following:
a. The disciplinary action taken;
b. The effect of the disciplinary action taken;
c. Specific charges upon which the action is based;
d. A factual summary of the grounds upon which the charges are based; e. The written materials, reports and documents upon which the disciplinary action is based; f. The employee’s right to appeal if any.

54.6.4 Termination
The Department Director, with permission from the Personnel Officer, may terminate an employee immediately if it is found that the employee is guilty of gross misconduct.

54.7 Disciplinary Appeals Hearing Procedure
The appeal procedure described herein shall apply only to cases of disciplinary suspensions, reductions-in pay, demotions and dismissals affecting regular part-time and fill-time classified service employees.

1. An employee has five (5) working days after receipt of the Final Notice of Discipline, to appeal the decision by filing a written request for an appeal hearing with the Personnel Officer.

2. If, within the five-day (5) appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Head shall take effect as prescribed.

3. If, within the five-day (5) appeal period, the employee involved requests an appeal hearing by filing a written request with the Personnel Officer, the Personnel Officer shall submit the appeal to the Town Manager.

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4. A time for an appeal hearing shall be established which shall not be less than twenty (20) working days, from the date of the filing of the appeal. All interest parties shall be notified in writing of the date, time, and place of the hearing at least ten (10) working days prior to the hearing.

5. All hearings shall be private; provided, however, that the appellant may request a hearing open to the public. Any request for an open hearing shall be submitted (5) days prior to the hearing date or the hearing will be closed.

6. Five (5) working days prior to the date set for the hearing each party shall serve upon the other party and submit to the Town Manager list of all witnesses and all exhibits to the Personnel Officer.

7. The employer’s exhibits shall be designated by number. The employee‘s exhibits shall be designated by alphabetical letter.

Neither party will be permitted to call during the hearing a witness not identified pursuant to this section nor use any exhibit not provided pursuant to this section unless that party can show that they could no reasonably have anticipated the prior need for such witness or exhibit.

8. The hearing will not be conducted in accordance with technical rules related to evidence and witnesses but hearings hall be conducted in a manner most conducive to determination of the truth. Any relevant evidence may be admitted if it is the type of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explain any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over the objection in civil actions. The rules dealing with privileges shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence may be excluded. Decisions made by the Town Manager shall not be invalidated by any informality in the proceedings.

9. The Town Manager shall rule on the admission or exclusion of evidence.

10. Each party shall have these rights: To be represented by legal counsel or other person of his or her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues; to impeach any witness regardless of which party first called him or her to testify; and to rebut the evidence against him/her.

If the employee does not testify in his or her own behalf, he/she/they may be called and examined as if under crossexamination.

11. Oral evidence shall be taken only on oath or affirmation.

12. The hearing shall proceed in the following order, unless the Town Manager for special reason, otherwise directs:

13. The Town shall be permitted to make an opening statement.

14. The employee shall be permitted to make an opening statement.

15. The Town shall present its case in chief and offer evidence in support thereof.

16. The employee may then present his or her defense and offer his or her evidence in support thereof.

17. The parties may then, in order, respectively offer rebutting evidence only, unless the Town Manager for good reason, permits them to offer evidence upon their original case.

18. Closing arguments shall be permitted at the discretion of the Town Manager. If the Town Manager permits closing arguments, the party with the burden of proof shall have the right to close the hearing by making the last closing argument.

19. The Town Manager shall determine relevancy, weight, and credibility of testimony and evidence, and shall base its findings on the preponderance of evidence.

20. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing upon motion of either party.

21. No still photographs, moving pictures, or television pictures hall be taken in the hearing chamber during a hearing.

22. The Town Manager, prior to or during a hearing, may grant a continuance for any reason he/she/they believes to be important to his/her/their reaching a fair and proper decision.

23. The Town Manager shall render his/her/their findings and decision as soon after the conclusion of the hearing as possible, and in no event, later than ten (10) working days after conducting the hearing unless otherwise stipulated by the parties.

The Town Manager’s decision shall set forth the recommendations as to each of the charges and the reasons therefore.

24. The Town Manager may recommend the sustaining or rejecting of any or all of the charges filed against the employee. The Town Manager may recommend sustaining, rejecting, or modifying the disciplinary action invoked against the employee.

25. The Town Manager’s proposed decision shall be filled with the charged employee and the Personnel Officer, and if the proposed decision is to reinstate, the decision shall set forth the recommended effective date the employee is to be reinstated, which may be any time on or after the date the disciplinary action went into effect. The decision of the Town Manager is final unless appealed to the Personnel Board.

26. Either party may appeal the Town Manager’s decision by filing a written appeal with the Personnel Officer within ten (10) working days of the Town Manager’s decision.

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27. The party desiring to contest the decision of the Town Manager may request a transcript for review by the Personnel Board within ten (10) working days of the Town Manager’s decision. If the appealing party requests a transcript, that party shall pay the cost of the transcript.

28. Within ten (10) working days of the filing of the appeal, the Personnel Board shall review the decision of the Town Manager, the appeal filed and the record. The Personnel Board shall review the decision of the Town Manager, the appeal filed and the record. The Personnel Board may ratify, modify or reverse the Town Manager’s decision; the Personnel Board shall first obtain a transcript of the hearing. The decision of the Personnel Board shall be final.

Section 55. Unpaid Furloughs
AFSCME understands that the Town Manager has the unilateral authority to implement unpaid furloughs. Time will be tracked on timesheets and monitored to ensure that all employees meet the unpaid furlough requirement.

55.1 Town-wide Closures: The Town Manager will close Town services on designated days for which employees will take unpaid time. The closure schedule will be published for employees and the public in advance. In the event that the Town requires an employee to work on a designated furlough day, the employee shall not be furloughed on that day but shall take a different unpaid furlough day on a date mutually agreeable to the employee and his or her supervisor. Rescheduled furlough days must be pre-approved by a supervisor in advance and in accordance with standard operating and staffing requirements.

55.1.1 Rolling Furloughs: As an alternative to taking unpaid furlough on a Town-wide Closure day, employees may request to schedule unpaid furlough on a regularly scheduled workday. The request is subject to supervisory approval and subject to meeting operational needs. Furlough hours may be scheduled as a minimum of four (4) hours.

55.2 Supervisory Authority: The parties recognize the supervisor’s authority to approve or deny paid or unpaid time off based upon the operational needs of the department. Time off will be granted in a manner that minimizes operational hardship.

55.3 Incomplete Furloughs: If an employee does not complete their unpaid furloughs by the last pay period of the fiscal year, the employee’s accrued vacation hours will be forfeited for the balance of the unpaid furlough. The parties understand that furlough hours have no cash value.

55.4 Effect on Paychecks: To minimize fluctuations in paychecks, the furlough pay reduction will be taken in equal increments over the fiscal year, regardless of when the actual furlough day is taken.

55.5 No Limitation: The parties understand that paragraphs in this section are intended to provide a structure for unpaid furloughs and are not a limitation on the Town Manager’s authority to implement unpaid furloughs.

Section 56. Closure Days with Paid Leave Allowed
AFSCME understands that the Town Manager, for budgetary constraints or for operational efficiency, may close all nonessential services and permit employees to use paid leaves. For example, the Town Manager may institute the closure of nonessential services between the Christmas and New Years’ holidays. Where not in conflict with the provisions of Section 54 (Unpaid Furloughs), in regard to these closure days:

56. 1
Employees performing essential services and scheduled to work on the Closure Days will receive straight-time pay for hours worked up to forty per week, and overtime pay for hours worked in excess of forty per week.

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Town of Los Gatos American Federation of State, County and Municipal Employees July 1, 2022– June 30, 2024

Page 27 ends

10096186.1 LO007-005

56.2 At their election, employees who are not scheduled to work may utilize accrued paid vacation, compensatory time off, or personal leave to cover the Closure Days. Leave must be requested in the manner provided in the MOU. Employees who use paid leave will accrue sick leave, vacation and CalPERS credit while on leave.

56.3 While employees have the option to utilize paid vacation, compensatory time off, or personal leave, they are also permitted to take leave without pay (LWOP) to cover Closure Days. Employees who take LWOP will maintain their health, life and disability insurance, as well as any medical cash in lieu. Employees who utilize LWOP will not accrue sick leave, vacation or CalPERS credit while on LWOP.

56.4 If an employee requests to work during the closure days due to hardship (e.g., the employee is out of leave and is financially unable to take time without pay), the Department Director will first try to assign the employee in their own department. If a suitable assignment is not available in the employee’s own department, the Town Manager maintains the management right to place the employee in an alternative assignment for the furlough period.

56.5 The Town Manager maintains the management right to determine essential and nonessential services. 57 Tuition Reimbursement Program

57.1 The Town will reimburse employees up to $3,000 per fiscal year toward the cost of books, university/school fees (except parking) and tuition.

57.2 The reimbursement shall be only for courses that are directly related to the employee’s position as determined by the Town Manager, including general education courses that are generally related to attainment of a job-related degree or certification.

General education courses not generally related to the employee’s position will not be eligible for reimbursement.

Reimbursement shall be taxed pursuant to State and Federal regulations.

57.3 Application for tuition reimbursement shall be made to the Town before the course begins. Prior to reimbursement of costs, all course work must be completed with a passing grade of “C” or equivalent when numerical score or pass/fail is given.

57.4 Any employee who terminates employment with the Town within one (1) year from the completion of a class or classes, for which tuition reimbursement was paid shall refund all tuition paid under this provision, unless required to attend by the appointing authority. This section shall not apply in cases involving disability, layoff, or death of the employee, or other unforeseen circumstances as approved by the Appointing Authority on a case-by-case basis.

Section 58. Comprehensiveness of Agreement
Town and Union agree that this agreement represents all salary, wages, and fringe benefits subject to negotiation and available to employees.

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Town of Los Gatos American Federation of State, County and Municipal Employees July 1, 2022– June 30, 2024

Page 28 ends

10096186.1 LO007-005
This page left intentionally blank

Page 417 ends

Town of Los Gatos American Federation of State, County and Municipal Employees July 1, 2022– June 30, 2024 10096186.1 LO007-005
AFSCME MOU Exhibit A
For Fiscal year 2022/2023 – 7.5% Increase Effective First Full Pay Period in July

Page 418 ends

AFSCME 8% Page 1 of 1 Approved 6/7/2022
ATTACHMENT 1

Page 419 ends

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022
ITEM NO: 22
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve Cost of Living Increases for Unrepresented Management, Confidential, and Temporary/Hourly Employees; One-Time Non-PERSable Bonuses for Confidential and Management; and a 5% Market Adjustment for Confidential and Temporary/Hourly Employees
RECOMMENDATION:

Approve cost of living increases for unrepresented Management, Confidential, and Temporary/Hourly Employees; one-time non-PERSsable bonuses for Confidential and Management; and a 5% market adjustment for Confidential and Temporary/Hourly Employees.

BACKGROUND:

On June 7, 2022, Council will consider labor agreements with the Association of Federal, State, County and Municipal Employees (AFSCME), Town Employee’s Association (TEA), and the Police Officers’ Association (POA).

Unrepresented employees are those that are salaried Management, hourly Confidential, and Council Appointees’. Temporary/Hourly employees that work fewer than 20 hours per week are also in the unrepresented group and serve in an unbenefited capacity. All serve as at-will employees. Compensation and benefit changes for unrepresented employees are approved by Council and typically align with changes resulting from negotiations of successor agreements with the Town’s represented bargaining groups to retain general parity with the exception of the Council Appointee positions of Town Manager and Town Attorney. Council Appointee compensation and benefit changes are determined directly by Council and are contained in individual Employment Agreements. Staff is not recommending a salary change for Council Appointee employees.

Page 422 ends

PAGE 2 OF 2
SUBJECT: Unrepresented Management, Confidential, and Temporary/Hourly Employees
DATE: June 2, 2022
DISCUSSION:

The bargaining units settled with two-year agreements (see separate agenda items for each).

Staff is recommending a 3% cost of living increase for FY 2022/23 and FY 2023/24 for unrepresented Management and Confidential employees and a one-time, non-PERSable bonus of $2,500 for unrepresented Management and Confidential employees. In addition, Confidential employees would also receive a 5% market adjustment. A market adjustment for Management may be considered at a later date, once potential compaction issues have been analyzed.

Temporary/Hourly classification rates are generally benchmarked to the full-time counterpart positions and as such, staff is recommending a 3% cost of living increase for FY 2022/23 and FY 2023/24 and a 5% market adjustment. All parameters are effective with the first full pay period in July. These recommendations maintain parity with TEA.

CONCLUSION:

The recommendations contained in this report bring the unrepresented groups to general parity with the represented employees.

FISCAL IMPACT:

The anticipated fiscal impact for the 3.0% COLA increases in FY 2022/23 is $65,000 for Confidential, $216,000 for Management, and $22,000 for Temporary classifications. The anticipated fiscal impact for FY 2022/23 market adjustments for Confidential is $108,840 and $37,000 for Temporary classifications. $. In addition, the anticipated fiscal impact of onetime non-pensionable payments for Management and Confidential is $108,500 for FY 2022/23. The total cost impact will be absorbed in the Town’s existing operating budget.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Salary Schedule for Management Effective July 10, 2022

2. Salary Schedule for Confidential Classifications Effective July 10, 2022

3. Salary Schedule for Temporary/Hourly Classifications Effective July 10, 2022

Page 423 ends

Town of Los Gatos Town Council and Management Classifications Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class
Code Classification Title Annual Salary
Minimum
Annual
Salary
Maximum
2615 Assistant Parks & Public Works Director/Town Engineer $ 146,041 $ 197,155 2110 Assistant Town Manager $ 173,596 $ 234,355
2420 Chief Building Official $ 132,307 $ 178,614
2400 Community Development Director $ 169,358 $ 228,633 2180 Community Outreach Coordinator $ 91,353 $ 123,326
2130 Economic Vitality Manager $ 125,930 $ 170,005
2310 Finance and Budget Manager $ 132,307 $ 178,614
2300 Finance Director $ 165,232 $ 223,063
2200 Human Resources Director $ 153,434 $ 207,136
2900 Information Technology Manager $ 132,307 $ 178,614 2800 Library Director $ 153,434 $ 207,136
2820 Library Division Manager $ 100,836 $ 136,129
2600 Parks & Public Works Director $ 169,358 $ 228,633
2645 Parks & Public Works Operations Manager $ 114,087 $ 154,017 2630 Parks & Public Works Superintendent $ 132,307 $ 178,614 2412 Planning Manager $ 132,307 $ 178,614
2510 Police Captain $ 157,270 $ 212,314
2500 Police Chief $ 177,936 $ 240,213
2545 Police Records & Communication Manager $ 122,858 $ 165,859 2140 Senior Administrative Analyst $ 98,376 $ 132,808
2650 Senior Civil Engineer $ 125,930 $ 170,005
2000
Town Attorney - Council Appointed (Effective 9/19/21, Adopted by Town Council 11/16/21) $ 249,900
2190 Town Clerk $ 132,307 $ 178,614
2100
Town Manager - Council Appointed (Effective 8/22/21, Adopted by Town Council 11/16/21) $ 267,750
2655 Transportation & Mobility Manager $ 122,858 $ 165,859 2905 Urban Forest Manager $ 114,087 $ 154,017
1000
Town Council (Effective 1/1/19 Pursuant to Ordinance Adopted by Town Council on 2/6/18)
Management salaries reflect a spread of 35% to the top of the range.

Reflects a General Increase of 3%
$570 Stipend per month,
for a total compensation of
$6,840 per year
Management 3% Page 1 of 1 Approved 6/7/2022
ATTACHMENT 1

Page 424 ends

Town of Los Gatos Confidential Classifications
Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class
Code Classification Title Rate Type Range CF1 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 3300 Accountant/Finance Analyst Hourly 07 $47.14 $49.50 $51.98 $54.58 $57.31 $60.76 3000 Administrative Analyst Hourly 07 $47.14 $49.50 $51.98 $54.58 $57.31 $60.76 3518 Administrative Assistant Hourly 09 $32.41 $34.03 $35.73 $37.52 $39.40 $41.95 3115 Administrative Technician Hourly 04 $40.65 $42.68 $44.81 $47.05 $49.40 $52.45 3190 Deputy Clerk Hourly 08 $38.69 $40.62 $42.65 $44.78 $47.02 $49.95 3500 Executive Assistant to Chief of Police Hourly 03 $38.69 $40.62 $42.65 $44.78 $47.02 $49.95 3100 Executive Assistant to Town Manager Hourly 05 $40.65 $42.68 $44.81 $47.05 $49.40 $52.45 3015 Human Resources Technician Hourly 02 $36.83 $38.67 $40.60 $42.63 $44.76 $47.58 3200 Legal Administrative Assistant Hourly 02 $36.83 $38.67 $40.60 $42.63 $44.76 $47.58 3180 Office Assistant Hourly 01 $29.65 $31.13 $32.69 $34.32 $36.04 $38.42 3301 Payroll Technician Hourly 06 $40.65 $42.68 $44.81 $47.05 $49.40 $52.45 Reflects General Increase of 8% and includes 5% Confidential Premium Confidential 8% Page 1 of 1 Approved 6/7/2022
ATTACHMENT 2

Page 425 ends

Town of Los Gatos Temporary Classifications
Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class
Code Classification Title Rate Type Range STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9305 Account Clerk Temp/Hourly Hourly TE2-04 $26.75 $28.09 $29.49 $30.96 $32.51 $34.14 9310 Account Technician Temp/Hourly Hourly TE2-10 $32.14 $33.75 $35.44 $37.21 $39.07 $41.02 9300 Accountant Temp/Hourly Hourly TE2-17 $38.82 $40.76 $42.80 $44.94 $47.19 $49.55 9010 Admin Analyst Temp/Hourly Hourly TE2-17 $38.82 $40.76 $42.80 $44.94 $47.19 $49.55 9100 Admin Specialist Temp/Hourly Hourly TE2-10 $32.14 $33.75 $35.44 $37.21 $39.07 $41.02 9580 Administrative Assistant Temp/Hourly Hourly TE2-05 $29.22 $30.68 $32.21 $33.82 $35.51 $37.29 9105 Administrative Secretary Temp/Hourly Hourly TE2-09 $30.70 $32.24 $33.85 $35.54 $37.32 $39.19 9656 Assistant Engineer Temp/Hourly Hourly TE2-23 $43.99 $46.19 $48.50 $50.93 $53.48 $56.15 9655 Associate Civil Engineer Temp/Hourly Hourly TE2-24 $50.65 $53.18 $55.84 $58.63 $61.56 $64.64 9400 Associate Planner Temp/Hourly Hourly TE2-22 $43.82 $46.01 $48.31 $50.73 $53.27 $55.93 9410 Building Inspector Temp/Hrly Hourly TE2-23 $43.99 $46.19 $48.50 $50.93 $53.48 $56.15 9112 Clerical Aide Temp/Hourly Hourly TE2-01 $16.20 $17.01 $17.86 $18.75 $19.69 $20.67 9430 Code Compliance Officer Temp/Hourly Hourly TE2-16 $37.82 $39.71 $41.70 $43.79 $45.98 $48.28 9530 Communication Dispatcher Temp/Hourly Hourly TE2-19 9545 Crime Analyst Temp/Hourly Hourly TE2-18 $39.29 $41.25 $43.31 $45.48 $47.75 $50.14 9540 CSO Intern Temp/Hourly Hourly TE2-03 $24.02 $25.22 $26.48 $27.80 $29.19 $30.65 9532 CSO Temp/Hrly Hourly TE2-12 $34.43 $36.15 $37.96 $39.86 $41.85 $43.94 9190 Deputy Clerk Temp/Hourly Hourly TE2-04 $26.75 $28.09 $29.49 $30.96 $32.51 $34.14 9660 Engineering Technician Temp/Hourly Hourly TE2-13 $35.31 $37.08 $38.93 $40.88 $42.92 $45.07 9621 Equipment Mechanic Temp Hourly AF2-01 $35.68 $37.46 $39.33 $41.30 $43.37 $45.54 9720 Facility Attendant Temp/Hourly Hourly TE2-01 $16.20 $17.01 $17.86 $18.75 $19.69 $20.67 9109 Human Resources Specialist Temp/Hourly Hourly TE2-09 $30.70 $32.24 $33.85 $35.54 $37.32 $39.19 9041 Intern I Temp/Hourly Hourly TE2-02 $18.80 $19.74 $20.73 $21.77 $22.86 $24.00 9040 Intern II Temp/Hourly Hourly TE2-03 $24.02 $25.22 $26.48 $27.80 $29.19 $30.65 9200 IT Technician Temp/Hrly Hourly TE2-14 $35.37 $37.14 $39.00 $40.95 $43.00 $45.15 9605 Lead Parks & Maint Worker Hourly AF2-06 $37.37 $39.24 $41.20 $43.26 $45.42 $47.69 9015 Legal Assistant Temp/Hrly Hourly TE2-17 $38.82 $40.76 $42.80 $44.94 $47.19 $49.55 9810 Librarian Temp/Hourly Hourly TE2-15 $37.44 $39.31 $41.28 $43.34 $45.51 $47.79 9820 Library Assistant Temp/Hourly Hourly TE2-06 $28.54 $29.97 $31.47 $33.04 $34.69 $36.42 Temp 8% Page 1 of 2 Approved 6/7/2022
ATTACHMENT 3

Page 426 ends

Town of Los Gatos Temporary Classifications
Salary Schedule for Fiscal Year 2022/23
Effective July 10, 2022
Adopted by Town Council June 7, 2022
Class
Code Classification Title Rate Type Range STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9840 Library Clerk Temp/Hourly Hourly TE2-04 $26.75 $28.09 $29.49 $30.96 $32.51 $34.14 9850 Library Page Temp/Hourly Hourly TE2-01 $16.20 $17.01 $17.86 $18.75 $19.69 $20.67 9830 Library Teen Services Specialist Hourly TE2-03 $24.02 $25.22 $26.48 $27.80 $29.19 $30.65 9600 Maintenance Assistant Hourly AF2-02 $17.96 $18.86 $19.80 $20.79 $21.83 $22.92 9900 Network Administrator Hourly TE2-21 $41.89 $43.98 $46.18 $48.49 $50.91 $53.46 9180 Office Assistant Temp/Hourly Hourly TE2-04 $26.75 $28.09 $29.49 $30.96 $32.51 $34.14 9645 Park Service Officer Aide Temp/Hourly Hourly TE2-03 $24.02 $25.22 $26.48 $27.80 $29.19 $30.65 9640 Park Service Officer Temp/Hourly Hourly TE2-12 $34.43 $36.15 $37.96 $39.86 $41.85 $43.94 9560 Parking Control Officer Temp/Hourly Hourly TE2-04 $26.75 $28.09 $29.49 $30.96 $32.51 $34.14 9620 Parks & Main Worker Temp Hourly AF2-04 $30.06 $31.56 $33.14 $34.80 $36.54 $38.37 9630 Parks & Main Worker Trainee Temp Hourly AF2-03 $24.57 $25.80 $27.09 $28.44 $29.86 $31.35 9440 Permit Technician Hourly TE2-11 $33.12 $34.78 $36.52 $38.35 $40.27 $42.28 9590 Police Officer Reserve (Top Step of Officer) Hourly TE2-25 9520 Police Officer Temp/Hourly Hourly TE2-25
9550 Police Records Specialist Temp/Hourly Hourly TE2-08 $29.94 $31.44 $33.01 $34.66 $36.39 $38.21 9000 Project Manager Hourly Mgmt $115.56
9650 Public Works Inspector Temp/Hourly Hourly TE2-20 $41.57 $43.65 $45.83 $48.12 $50.53 $53.06 9670 Senior Electrician Temp/Hourly Hourly TE2-23 $43.99 $46.19 $48.50 $50.93 $53.48 $56.15 9831 Senior Library Page Hourly TE2-02 $18.80 $19.74 $20.73 $21.77 $22.86 $24.00 9725 Special Event Attendant Hourly TE2-07 $17.96 $18.86 $19.80 $20.79 $21.83 $22.92 9610 Ticket Booth Attendant Hourly AF2-05 $16.20 $17.01 $17.86 $18.75 $19.69 $20.67 Reflects General Increase of 8%
Temp 8% Page 2 of 2 Approved 6/7/2022 Page 427 Page 696 ATTACHMENT 3
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408)354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

FINANCE COMMISSION REPORT
MEETING DATE: 06/13/2022
ITEM NO:

DATE: June 8, 2022
TO: Finance Commission
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive Update on Negotiated Labor Agreements
DISCUSSION:

On June 7, 2022, the Town Council approved Labor Agreements between the Town of Los Gatos and the Police Officers Association (POA), Town Employees’ Association (TEA), and the American Federation of State, County, and Municipal Employees (AFSCME). In addition, the Town Council approved economic parameters for the Town’s unrepresented employees in Management, Confidential, and Temporary classifications.

The following tables summarize the agreed upon terms and cumulative costing associated with the agreements:

Represented Groups
Economics AFSCME TEA POA
Term 2 Years 2 Years 3 Years
1 st Year 3.0% COLA & $1,000 3% COLA 3% COLA
2 nd Year 3.0% COLA 3% COLA 3% COLA
Market Adjustments 4.5% 5.0% 3.15%
Pandemic Pay $2,500 $2,500 $2,500
Juneteenth Yes Yes: 0.35% Yes; 0.4% & $1,000
Education Reimbursement Additional $1,500 n/a n/a

Page 697 ends

PAGE 2 OF 2
SUBJECT: Labor Agreements
DATE: June 8, 2022
2021/22 Cleanup n/a n/a 1.1% and $5,000
Contract Ratification n/a $1,000 n/a
Unrepresented Groups
Economics Confidential Management Temporary
1 st Year 3.0% COLA 3% COLA 3% COLA
2 nd Year 3.0% COLA 3% COLA 3% COLA
Market Adjustments 5.0% 5.0%
Pandemic Pay $2,500 $2,500
Juneteenth Yes Yes Yes
Agreement Costing
Economics COLA
Market
Adjustments One-time
POA $337,000 $265,000 $289,000
AFSCME $46,000 $133,000 $38,500
TEA $215,000 $290,000 $210,000
Confidential $65,000 $108,840 $38,500
Management $216,000 $70,000
Temporary $22,000 $37,000
Totals $901,000 $886,005 $646,000

Page 698 ends

Budget Balancing Strategies Pros Cons
Use of either the Budget Stabilization or
Catastrophic Reserves
• Sufficient funding available in
each reserve
• Funds are required to be
replenished
Cancelation of the annual OPEB actuarial
contribution funding
• Legally viable
• $600k in FY 20/21 and $500k in FY
21/22
• Counter to past funding
objectives
• Potential rating agency
implications
Utilization of the OPEB IRS 115 Trust for annual
Pay Go healthcare expenses
• Legally viable
• $1.3M in FY 20/21 and $1.3M in
FY 21/22
• Counter to past funding
objectives
Cancel programmed GF GFAR contribution for FY
21/22
• $600k • Counter to the Commissions CIP
funding objective
ARPA • $1.4M FY 20/21 and $650k FY
21/22
• Depletes resources available for
other ARPA eligible purposes
ATTACHMENT 4

Page 699 ends

ATTACHMENT 5
PREPARED BY: Stephen Conway
Finance Director
Reviewed by: Town Manager and Assistant Town Manager
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

FINANCE COMMISSION

REPORT REPORT
MEETING DATE: 06/13/2022
DATE: June 8, 2022
TO: Finance Commission
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive Update on American Rescue Plan Act Administration RECOMMENDATION:

Receive update on American Rescue Plan Act (ARPA) administration.

BACKGROUND:

In accordance with ARPA, the Town was awarded an ARPA grant in the amount of $7,229,744 paid to the Town in two separate payments, the first payment of $3,618,872 was received in early July 2021 and the second payment of $3,614,872 is expected to be received in early July 2022.

Based on initial guidance of eligible uses of ARPA funds the Town allocated these funds to various purposes to respond and support the impacts of the pandemic on Town residents, nonprofits, the business community including the construction of downtown parklets, non-profit fee and rent waivers, enhanced senior services, promenades, and increased funding for Town infrastructure capital improvements, among other initiatives.

Since receipt of ARPA funds staff has been following the evolution of the federal guidelines for the use of ARPA funding as well as regularly participating in ARPA focused webinars presented by the US Department of the Treasury (Treasury) staff and the ARPA sub-group sponsored by the Government Finance Officers Association. During the initial ARPA implementation period Treasury received a tremendous number of inquiries from ARPA grant recipients on how best to comply with the complex and evolving federal regulations and guidance for calculating pandemic related revenue loss and complying with federal uniform guidance on eligible uses of ARPA funds. Treasury responded to this demand by revising its initial requirements in their

Page 700 ends

PAGE 2 OF 3
SIBJECT: Receive Update on American Rescue Plan Act (ARPA) Administration DATE: June 8, 2022
BACKGROUND (continued):

Final Interim Rule to allow certain non-entitlement units (NEUs) like the Town of Los Gatos a simplified procedure for claiming and reporting revenue loss. To be eligible for the simplified claiming procedures, the NEU must receive a total ARPA award of less than $10 million.

DISCUSSION:

Upon Treasury’s release of the simplified reporting process for entities awarded less than $10 million in ARPA funding and additional guidance received through staff review of federal compliance issues, staff recommends that the Town recognize the $3.4 M of FY 2021/22 and the anticipated $3.6M FY 2022/23 cash collections of ARPA revenues as qualified revenue loss under the Treasury provisions for use in providing government services. To further aid in compliance with federal uniform guidance and Single Audit requirements, staff is intending to claim the lost revenue for use in providing essential government services and intends to account for the use of ARPA revenue loss revenues for eligible public safety payroll costs for both FY 2021/22 and FY 2022/23.

The recommended action as illustrated in the below worksheet will allocate all ARPA “replacement” revenues to the General Fund which in turn will unencumber other General Fund operating revenues which were previously dedicated for public safety costs. The newly unencumbered General Fund revenues can then be allocated to the ARPA pandemic responses as identified, approved and allocated by Town Council since receipt of the $7.2 million ARPA award.

Page 701 ends

PAGE 3 OF 3
SIBJECT: Receive Update on American Rescue Plan Act (ARPA) Administration DATE: June 8, 2022
CONCLUSION:

The worksheet illustrates budget adjustments related to the necessary ARPA and General Fund revenue and expense adjustments and recaps the total ARPA grant award of $7,229,744 and the Council directed uses approved or proposed through June 7, 2022. In addition, the worksheet provides the detail staff will use to adjust the ARPA and General Fund budgets to recognize the ARPA grant award for revenue loss to be used to reimburse public safety response. It will also be used to recognize and budget FY 2021/22 matching General Fund ARPA replacement revenues and expenditure budgets for use in supporting the ARPA objectives as approved/proposed and directed by Town Council since original receipt of the ARPA grant award.

Page 702 ends

PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager and Community Development Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022
ITEM NO: 17
DATE: June 15, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive an Update on the Dittos Lane Affordable Housing Project RECOMMENDATION:

Receive an update on the Dittos Lane affordable housing project.

BACKGROUND:

On October 30, 2018, the Town entered into an Exclusive Negotiating Agreement with Sarah Chaffin (Developer) for the siting and development of affordable housing at 20 Dittos Lane with a preference for teachers and school district staff. On June 2, 2020, the Town Council approved the land purchase agreement with the Developer for the construction of four affordable housing units with the property being deed restricted for 55 years. In addition to the property donation the Town Council provided $1,200,000 in loans toward the construction and development of the project. One loan for $600,000O is stipulated to be paid back within 10 years with the other loan being amortized over the 55 year deed restriction. On August 3, 2021, the transfer of 20 Dittos Lane and deed restrictions were recorded with the County and funds transferred to the Title Company.

DISCUSSION:

With the property transfer complete, the Developer initiated construction of the project. With the construction phase of the project nearly complete, staff thought it appropriate to provide an update of the project status. The following photos illustrate the project progress to date.

Page 703 ends

PAGE 2 OF 4
SUBJECT: Dittos Lane Update
DATE: June 15, 2022
DISCUSSION (continued):

Page 704 ends

PAGE 3 OF 4
SUBJECT: Dittos Lane Update
DATE: June 15, 2022
DISCUSSION (continued):

Throughout the construction phase of the project, the Developer continued to receive significant in-kind and monetary contributions. Significant construction phase contributions of note include:
 Adanac & Fire Response Supply - donated fire sprinkler system  Los Gatos Roofing - provided the roof at cost
 Star Concrete - 50% discount on concrete
 West Valley Construction - helped defray the costs of the fire hydrant  PG&E - value engineered the electrical on the property  Earth Systems - value Engineered the testing requirements  Chapman Design & TS Civil Engineering - value engineered the design and civil engineering work
Collectively, the Developer’s efforts have resulted in significant construction cost savings during a period of unprecedented commodity inflation. Given the aforementioned concessions and

Page 705 ends

PAGE 4 OF 4
SUBJECT: Dittos Lane Update
DATE: June 15, 2022
DISCUSSION (continued):
other project support, the Developer estimates final construction costs just slightly above budget. The estimated construction completion date is late July at which time staff will coordinate a ribbon cutting with the Town Council.

COORDINATION:

This staff report was coordinated with the Town Manager and Community Development Director.

FISCAL IMPACT:

None.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Page 706 ends

PREPARED BY: Meredith Johnston
Administrative Technician
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Interim Director of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022
ITEM NO: 18
DATE: June 1, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Conduct Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding Defensible Space
RECOMMENDATION:

Conduct a public hearing to consider objections to the proposed removal of brush on parcels listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List (Attachment 1) and order abatement of the public nuisance and potential fire hazard pursuant to the Town of Los Gatos Municipal Code (Chapter 9) regarding defensible space.

BACKGROUND:

The Brush Abatement Program is a different and complementary program to the Weed Abatement Program that works to protect the Town from wildfire risk by reducing potential fuel, such as brush, for hillside areas.

The Brush Abatement Program is managed by the Santa Clara County Fire Department. The Town of Los Gatos Municipal Code Section 9.20.025 et seq requires property owners in the locally adopted Wildland-Urban Interface Fire Area (WUI) (Attachment 4) to maintain effective defensible space by removing brush, flammable vegetation, and combustible growth, based on the locally adopted Fire Codes. It also authorizes the County, through a contract for services with the Town, to remove the brush if the property owner fails to do so and to recover administrative service and abatement costs through an assessment on the property tax bill for each parcel.

Page 707 ends

PAGE 2 OF 4
SUBJECT: Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding Defensible Space
DATE: June 1, 2022
BACKGROUND (continued):

The WUI area is the part of the Town at greatest risk for wildfire and primarily consists of the hillsides and immediately adjacent neighborhoods. Los Gatos has over 1,800 parcels in the WUI area. County Fire categorizes the parcels into zones and rotates zones every 3 years to allow for inspections in the 5 to 6-week inspection time frame (April-June), as they cannot feasibly inspect every parcel every year.

Early each year, property owners are reminded that they must remove flammable vegetation from around their home and other structures on their property to create defensible space. The Town annually adopts the Hazardous Vegetation Abatement Program and works with the Santa Clara County Fire Prevention Division who serves as the enforcement agent and conducts the inspections.

DISCUSSION:

On May 3, 2022, the Town Council passed Resolution 2022-023 (Attachment 3) declaring hazardous vegetation (brush) a public nuisance, ordering abatement, and setting June 21, 2022, as a public hearing to consider objections to the proposed removal of brush.

The following is a timeline of the program:

FEB/MARCH The Santa Clara County Fire Prevention Division notifies property owners located within the designated WUI area of the requirements and timeline to comply with the enforced safety regulations based on the adopted California Fire Code.

At the time of the notice, property owners are given the option to complete the required work themselves, hire their own contractor, or elect to schedule the Town of Los Gatos’ authorized contractor to perform the work.

APRIL County Fire begins conducting the first property inspections of the properties identified in February/March. As a result of these inspections, letters and door-hangers are provided for those who are not yet compliant.

MAY Town Council adopts a Resolution declaring hazardous vegetation (brush) a public nuisance and sets a June public hearing to consider objections to the proposed removal of brush.

Page 708 ends

PAGE 3 OF 4
SUBJECT: Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding Defensible Space
DATE: June 1, 2022
DISCUSSION (continued):

MAY/JUNE County Fire conducts re-inspections of the properties that were out of compliance at the time of the first property inspection and provides the Town with the WUI area non-compliant list which will be brought to Council at the June public hearing.

Properties which are not in compliance at the time of re-inspection will be identified and County Fire will provide notice of the June public hearing to the property owners at least 10 days prior. The Town publishes notices at least 10 days prior to the public hearing (Attachment 2).

JUNE Town Council conducts a public hearing to consider objections to the proposed removal of hazardous vegetation (brush) of declared noncompliant parcels and orders the abatement of the nuisance by the Town’s authorized contractor.

On June 1, property owners who are not in compliance will be assessed with a fee of $505 to cover the administrative fees for generating a work order for the contractor. The assessments will be brought to Council for consideration in August. These properties will also be added to the Weed Abatement program for monitoring until such time as it demonstrates 3 consecutive years of voluntary compliance.

After the June public hearing, an additional inspection of all identified properties listed on the report will be conducted prior to the Town’s authorized contractor performing any abatement work.

If the property is brought into compliance after June 1 and before the contractor arrives, the property owner will only be charged the amount of $505, and no additional fees will be assessed.

JULY County Fire provides the Town with an assessment list of charges, which will be brought to Council for consideration in August. If there are no proposed charges, no additional public hearing is required.

AUGUST Town Council conducts a public hearing to consider assessments on properties in the Brush Abatement Program. A list of assessments will be submitted to the County Tax Assessor.

Page 709 ends

PAGE 4 OF 4
SUBJECT: Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding Defensible Space
DATE: June 1, 2022
DISCUSSION (continued):

The timeline for the final inspections runs very close to the date of the June public hearing, which means that properties on the WUI area non-compliant list (Attachment 1) may ultimately comply prior to the date that the June public hearing takes place. If needed, staff will provide a final status of the list on the day of the public hearing by way of a Desk Item.

If needed, the Town may conduct an additional public hearing in August to consider the assessments, confirm the report, and authorize collection of the charges.

CONCLUSION:

Staff recommends that the Council conduct a public hearing to consider objections to the proposed removal of brush on parcels listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and order abatement of the public nuisance and potential fire hazard pursuant to the Town of Los Gatos Municipal Code (Chapter 9) regarding defensible space.

COORDINATION:

This program is coordinated with the Santa Clara County Fire Department.

FISCAL IMPACT:

Funds allocated in the adopted Operating Budget cover the cost of publishing the legal notices for the program. The County’s cost to administer the abatement are recovered through the tax roll assessment charges levied against the affected properties ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. 2022 Wildland Urban Interface (WUI) Area non-compliant list.

2. Letter to Property Owners.

3. Resolution 2022-023 Declaring Hazardous Vegetation a Public Nuisance (May 3, 2022).

4. Wild Urban Interface (WUI) Map

Page 710 ends

Wildland Urban Interface (WUI) Enforced Safety Regulations 2022 Non-Compliant Properties

TOWN OF LOS GATOS
APN 51020004 WUI Letter LGA 100
Re-Inspection Date 2022-05-08 Inspector Erin Collins
Violations A100: Create 100 feet of Defensible Space around your home. To accomplish this, you must clear all flammable vegetation a minimum of 30-feet around structures. Additionally, create a Reduced Fuel Zone for the remaining 70 feet (or to the property line).

Situs Address 48 HERNANDEZ AV, LOS GATOS
Property Owner Name BERGH DOUGLAS P AND LESLIE M
Property Owner Address 48 HERNANDEZ AV, LOS GATOS, CA
ATTACHMENT 1

Page 711 ends

Attachment 2
Serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, and Saratoga.

Date
Re: APN #
Property Address
Dear Property Owner,
Your property is located in the designated Wildland Urban Interface (WUI) Hazardous Fire Area which requires defensible space to be maintained around all structures on your property. Defensible space is the buffer created when combustible vegetation is removed or reduced around a structure to slow or stop the spread of wildfire. On February 25, 2022, Santa Clara County Fire Department mailed to you a packet of information regarding the enforced applicable wildland fire safety regulations, available community wildfire preparedness webinars, and this year’s property inspection schedule mandating compliance of the enforced applicable wildland fire safety regulations before June 1, 2022.

Your property was recently inspected by the Santa Clara County Fire Department. At that time, your property was found to be non-compliant with the applicable wildland fire safety regulations. The noted violation details are listed below:

XXX (Insert noted violations)
XXX (Insert inspector comments or suggestions)
We are informed by the Town of Los Gatos that the Los Gatos Town Council will hold a public hearing at the Town Council meeting on Tuesday, June 21, 2022 @ 7:00 pm. For more information on this process, please contact the Town of Los Gatos at 408.354.6888 or visit https://www.losgatosca.gov.

At that time, all properties identified by the Fire Department as being non-compliant with the applicable wildland fire safety regulations will be declared to have hazardous conditions requiring abatement. An additional inspection of all identified properties will be conducted after the hearing and prior to ordering any abatement work.

If you do not bring your property into compliance, the Town of Los Gatos through its contractor, may perform any brush or weed removal at your expense and will be placed on your property tax bill for payment after legal requirements are met. If you would like more information about the hazardous vegetation abatement contractor

Page 712 ends

services, please contact the County of Santa Clara Weed Abatement Program at 408.282.3145 or visit https://weedabatement.sccgov.org. For your convenience, a price list indicating the rates for the County Contractor is included below. 2022 TOWN OF LOS GATOS

COUNTY CONTRACTOR WEED ABATEMENT FEES
Please be advised that the property owner of any parcel found to be non-compliant on or after the June 1
st deadline will be charged a processing fee of $505.00 and the property will be scheduled for abatement by the County contractor. If you complete the abatement work before the County contractor performs the abatement, you will not incur further charges. Should the abatement work be performed by a County contractor, you will be assessed the contractor’s charges plus a County administrative fee of $858.00 per parcel.

A) DISC WORK*
PARCEL SIZE: 1
st Disc + 2nd Disc = Total Discs
0 — 12,500 sq. ft. $412.39 $165.79 $578.18
12,501 — 43,560 sq. ft. $412.39 $165.79 $578.18
Larger than 1 Acre $299.56 $146.30 $445.86 (Per Acre)
*It is required that parcels be disced twice a year. The cost for the first discing is higher due to additional work normally required during the first discing.

B) HANDWORK $5.57 PER 100 Square Feet (SF)
C) FLAIL 6 Foot Mower $7.11 PER 1,000 SF
MOWING 12 Foot Mower $7.11 PER 1,000 SF
D) LOADER WORK $170.40 PER HOUR
E) DUMP TRUCK $157.29 PER HOUR
F) BRUSH WORK $5.32 PER 100 SF
G) DEBRIS REMOVAL $58.52 PER HOUR
H) DUMP FEE 100% (Added to orders with debris removal at 100% of the dump site charge) Please note this program does not offer herbicide application as a method of abatement.

If you have questions about this notice, please contact the Fire Prevention Division of the Santa Clara County Fire Department at 408.341.4420 or email [email protected].

Page 713 ends

Attachment 3 Page 714

Page 715 ends

Page 716 ends

June 2022
Local Responsibility Area Fire Hazard Severity Zones
Town of Los Gatos Overview Map
Santa Clara County Fire Department
LGA 100 / LRA Very High FHSZ
51014077
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52326007
52327040
52327048
52342019
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APN#
¦
¦
¦
¦
¦
¦
9 17
17 17
85 85
21 22
11A
20B
9 23
20A

CAMPBELL

LOS GATOS

MONTE SERENO

SAN JOSE

SARATOGA

UNINCORPORATED
0 0.512
Miles
¦ FireStation
WUI Parcels
Municipality
LGA 100 / Very High FHSZ
Attachment 4

Page 717 ends

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53722015
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LGA 100 / LRA Very High FHSZ

Page 718 ends

LGA 100 / LRA Very High FHSZ
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Page 719 ends

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022
ITEM NO: 18

DESK ITEM
DATE: June 21, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Conduct Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding Defensible Space
REMARKS:

On June 21, 2022, Jeremy Davis, Hazardous Materials Assistant Fire Marshal, provided an update to staff that the property listed on Attachment 1 was found to be in compliance as of today with no further action needed, and it is confirmed that no administrative or abatement fees will be assessed, thus no additional public hearing is required in August.

All parcels previously listed on the 2022 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List have been found to be in compliance by the deadline for this season.

Attachments Previously Received with Staff Report:

1. 2022 Wildland Urban Interface (WUI) Area non-compliant list.

2. Letter to Property Owners.

3. Resolution 2022-023 Declaring Hazardous Vegetation a Public Nuisance (May 3, 2022).

4. Wild Urban Interface (WUI) Map

Page 720 ends

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022
ITEM NO: 19
DATE: June 1, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions for Landscape and Lighting Assessment Districts No. 1 and 2:
a. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of Assessments for Landscape and Lighting Assessment District No. 1-Blackwell Drive Benefit Zone. b. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of Assessments for Landscape and Lighting Assessment District No. 1-Kennedy Meadows Benefit Zone. c. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of Assessments for Landscape and Lighting Assessment District No. 1-Santa Rosa Heights Benefit Zone. d. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of assessments for Landscape and Lighting Assessment District No. 1-Vasona Heights Benefit Zone.
e. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of assessments for Landscape and Lighting Assessment District No. 1-Hillbrook Drive Benefit Zone. f. Adopt a Resolution Confirming the Diagram and Assessments and Levying and Authorizing Collection of assessments for Landscape and Lighting Assessment District No. 2-Gemini Court Benefit Zone.

Page 721 ends

PAGE 2 OF 4
SUBJECT: Landscape and Lighting Assessment Districts No. 1 and 2 DATE: June 1, 2022
RECOMMENDATION:

Authorize the Following Actions for Landscape and Lighting Assessment Districts No. 1 and 2:
a. Adopt a resolution (Attachment 1) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1- Blackwell Drive Benefit Zone.
b. Adopt a resolution (Attachment 2) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1- Kennedy Meadows Benefit Zone.
c. Adopt a resolution (Attachment 3) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1- Santa Rosa Heights Benefit Zone.
d. Adopt a resolution (Attachment 4) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1- Vasona Heights Benefit Zone.
e. Adopt a resolution (Attachment 5) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1- Hillbrook Drive Benefit Zone.
f. Adopt a resolution (Attachment 6) confirming the diagram and assessments and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 2- Gemini Court Benefit Zone.

BACKGROUND:

On April 19, 2022, the Town Council initiated the annual process of renewing the Landscape and Lighting Assessment Districts No. 1 and 2 for the fiscal year commencing July 1, 2022. The Districts are comprised of six distinct zones of benefit, five of which are included in District No. 1, and one included in District No. 2. Maps of each zone are contained in the Engineer’s Report (Attachment 7). The primary purpose of the Districts is to provide for the ongoing maintenance and care of landscaped areas that especially benefit the properties within each of the zones.

These services are performed by a contractor retained by the Town on behalf of the property owners. For a specific description of the services provided in each zone, please refer to the attached Engineer’s Report.

On May 3, 2022, Council received and approved the Engineer’s Report and adopted Resolutions confirming diagrams and assessments and levying and authorizing collection of assessments for Landscape and Lighting Districts for Fiscal Year (FY) 2022/23 and set June 21, 2022 at 7:00 p.m. as the date and time for the required Public Hearing on the proposed assessments.

Page 722 ends

PAGE 3 OF 4
SUBJECT: Landscape and Lighting Assessment Districts No. 1 and 2 DATE: June 1, 2022
DISCUSSION:

The Notice of Intention to Levy Annual Assessments for FY 2022/23 was published in the Los Gatos Weekly on June 10 and June 17, 2022. Additionally, notices of the proposed assessments and of the scheduled public hearing were mailed to each of the property owners in the Districts, and to date, no protests or other written communication have been received. If communication is received prior to the hearing, it will be presented to the Council for consideration at the hearing.

The following table shows the number of parcels for each benefit zone and the proposed FY 2022/23 assessments:

Benefit Zone No. of Parcels Per Parcel Assessment
Blackwell Drive 5 $632
Kennedy Meadows 15 $685
Santa Rosa Heights 15 $300
Vasona Heights 33 $295
Hillbrook 34 $175
Gemini Court 20 $230
CONCLUSION:

Staff recommends that the Town Council adopt the six resolutions (Attachments 1-6) to continue the annual process of renewing the Landscape and Lighting Assessment Districts 1 and 2 for Fiscal Year 2022/23.

ALTERNATIVES:

If the Council chooses not to adopt the six resolutions, then the renewal process would halt and staff would follow the alternative direction given by the Council. If the Council were to decide not to renew the Assessment Districts, staff would look to Council for a policy direction about whether the services currently provided by the Districts should continue and how.

The two most likely options that the Council could choose would be to either:

1. Give the responsibility for providing the services back to the property owners within the districts, or

2. Assume responsibility for providing the services through the Town’s General Fund Operating Budget.

Page 723 ends

PAGE 4 OF 4
SUBJECT: Landscape and Lighting Assessment Districts No. 1 and 2 DATE: June 1, 2022
ALTERNATIVE (continued):

As the Districts provide for higher levels of landscaping and lighting services within the specific benefit zones than in other areas of the Town, staff does not recommend either of these two approaches.

FISCAL IMPACT:

There are no direct fiscal impacts on the Town's General Fund as a result of administering the Landscape and Lighting Assessment Districts. All the costs associated with the Districts are recovered via the assessments levied against the property owners within the Districts. There are no proposed increases in any of the parcel assessments for FY 2022/23 that would require a ballot vote under Proposition 218.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Blackwell Drive Benefit Zone.

2. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Kennedy Meadows Drive Benefit Zone.

3. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Santa Rosa Heights Benefit Zone.

4. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Vasona Heights Benefit Zone.

5. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Hillbrook Drive Benefit Zone.

6. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of Assessments – Gemini Court Benefit Zone.

7. Engineer’s Report for Fiscal Year 2022/23.

Page 724 ends

RESOLUTION 2022-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -

BLACKWELL DRIVE BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 19, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 1 - Blackwell Drive Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-025 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 1 - Blackwell Drive Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment.

ATTACHMENT 1

Page 725 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 1 - Blackwell Drive Benefit Zone, for Fiscal Year 2022/23.

3. The Town Clerk shall transmit a certified copy of this Resolution to the Tax Collector of Santa Clara County for entry on the County Assessment Roll opposite each lot or parcel of land in the amount assessed pursuant to the Resolution, and collection pursuant to Streets and Highways Code Sec. 22646 and payment to the Town pursuant to Streets and Highways Code Sec. 22647.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 726 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

BLACKWELL DRIVE BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $632 424-12-123
Lot 2 632 424-12-124
Lot 3 632 424-12-125
Lot 4 632 424-12-126
Lot 5 632 424-12-127
Total Assessment: $3,160
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within the Blackwell Drive Benefit Zone of Landscape and Lighting Assessment District No. 1.

PROPERTY OWNERS LIST
APN Owner
42412123 SUBRAMANYAM & BANGALORE TRUST
42412124 VUPPUNUTULA VENKAT REDDY AND REDDY SAHITHI
42412125 URRICARIET CHRISTIAN M & MARTINEZ-VISBAL
42412126 JOSHI ANILA & ROHIT
42412127 MORADI MOSTAFA

Page 727 ends

Page 728 ends

RESOLUTION 2022-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -

KENNEDY MEADOWS BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 19, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 1 - Kennedy Meadows Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-026 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 1 - Kennedy Meadows Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment.

ATTACHMENT 2

Page 729 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 1 - Kennedy Meadows Benefit Zone, for Fiscal Year 2022/23.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 730 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

KENNEDY MEADOWS BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $685.00 532-18-050
Lot 2 685.00 532-18-049
Lot 3 685.00 532-18-048
Lot 4 685.00 532-18-047
Lot 5 685.00 532-18-052
Lot 6 685.00 532-18-063
Lot 7 685.00 532-18-062
Lot 8 685.00 532-18-061
Lot 9 685.00 532-18-060
Lot 10 685.00 532-18-059
Lot 11 685.00 532-18-058
Lot 12 685.00 532-18-057
Lot 13 685.00 532-18-056
Lot 14 685.00 532-18-055
Lot 15 685.00 532-18-054
Total Assessment: $10,275
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within Kennedy Meadows Benefit Zone of Landscape and Lighting Assessment District No. 1.

Page 731 ends

KENNEDY MEADOWS BENEFIT ZONE

PROPERTYOWNERS LIST
APN Owner
53218047 DAMORE EDWARD & KIMBERLY
53218048 WIEDERHOLD ROBERT P & MELINDA A TRUSTEE
53218049 JEEVUNJEE ADAM & MARIYA
53218050 HIRSCHMAN WILLIAM
53218052 MONTECILLO FAMILY TRUST
53218054 HACKER MARK K TRUSTEE
53218055 JENKINS WILLIAM D JR & JULIE C
53218056 LOS GATOS SARATOGA LLC SERIES A
53218057 LUNDSTROM FAMILY TRUST
53218058 CALI A STEVE & LORI A TRUSTEE
53218059 HUMPHRIES SIMON & SHEILA H TRUSTEE
53218060 HUBLOU RANI
53218061 SCHENKEL SCOTT F & KIMBERLY L TRUSTEE
53218062 THOMPSON P & S FAM TRUST
53218063 BIBAUD SCOTT A & SUSAN M TRUSTEE

Page 732 ends

Page 733 ends

RESOLUTION 2022-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -

SANTA ROSA HEIGHTS BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 19, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 1 - Santa Rosa Heights Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-027 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 1 - Santa Rosa Heights Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment.

Page 734 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 1 - Santa Rosa Heights Benefit Zone, for Fiscal Year 2022/23.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 735 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

SANTA ROSA HEIGHTS BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $300.00 537-31-001
Lot 2 300.00 537-31-002
Lot 3 300.00 537-31-003
Lot 4 300.00 537-31-022
Lot 5 300.00 537-31-023
Lot 6 300.00 537-31-006
Lot 7 300.00 537-31-007
Lot 8 300.00 537-31-008
Lot 9 300.00 537-31-009
Lot 10 300.00 537-31-010
Lot 11 300.00 537-31-011
Lot 12 300.00 537-31-012
Lot 13 300.00 537-31-013
Lot 14 300.00 537-31-014
Lot 15 300.00 537-31-015
Total Assessment: $4,500
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within Santa Rosa Heights Benefit Zone of Landscape and Lighting Assessment District No. 1.

Page 736 ends

SANTA ROSA HEIGHTS BENEFIT ZONE

PROPERTYOWNERS LIST
APN Owner
53731001 JAIN VIVEK TRUSTEE
53731002 ENTIN BRUCE L & PESIA TRUSTEE
53731003 SILVESTRI CHESTER J & IRENE N TRUSTEE
53731006 HWANG MING-YUN & JENNY WEN-CHI TRUSTEE
53731007 ZOHOURI SAEED TRUSTEE
53731008 KERSCHBAUM MANFRED J
53731009 TAHMASSEBI FAMILY TRUST
53731010 HOLT ALEXANDER & NATALIE
53731011 SINGH JAGDEEP & ROSHNI TRUSTEE
53731012 PANCHAL NATWARLAL M & GITA N
53731013 JOSEPH AND SUSAN P LAM
53731014 HERNANDEZ JOHN B & JACKSON EVA TRUSTEE
53731015 AMARAL ROBERT H JR TRUSTEE
53731022 POULOS LOUIS
53731023 RAJAN SHANTHI

Page 737 ends

Page 738 ends

RESOLUTION 2022-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -

VASONA HEIGHTS BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 19, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 1 - Vasona Heights Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-028 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 1 - Vasona Heights Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment,
ATTACHMENT 4

Page 739 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 1 - Vasona Heights Benefit Zone, for Fiscal Year 2022/23.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 740 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

VASONA HEIGHTS BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $295.00 529-13-056
Lot 2 295.00 529-13-055
Lot 3 295.00 529-13-054
Lot 4 295.00 529-13-053
Lot 5 295.00 529-13-052
Lot 6 295.00 529-13-051
Lot 7 295.00 529-13-049
Lot 8 295.00 529-13-048
Lot 9 295.00 529-13-047
Lot 10 295.00 529-13-046
Lot 11 295.00 529-13-044
Lot 12 295.00 529-13-043
Lot 13 295.00 529-13-042
Lot 14 295.00 529-13-041
Lot 15 295.00 529-13-040
Lot 16 295.00 529-13-039
Lot 17 295.00 529-13-038
Lot 18 295.00 529-13-037
Lot 19 295.00 529-13-036
Lot 20 295.00 529-13-035
Lot 21 295.00 529-13-060
Lot 22 295.00 529-13-061
Lot 23 295.00 529-13-032
Lot 24 295.00 529-13-031
Lot 25 295.00 529-13-030
Lot 26 295.00 529-13-029
Lot 27 295.00 529-13-028
Lot 28 295.00 529-13-063
Lot 29 295.00 529-13-062
Lot 30 295.00 529-13-022
Lot 31 295.00 529-13-021
Lot 32 295.00 529-13-058
Lot 33 295.00 529-13-059
Total Assessment: $9,735.00

Page 741 ends

METHOD OF APPORTIONMENT OF ASSESSMENT
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

The total amount of the assessment was apportioned equally to all the lots within Vasona Heights Benefit Zone of Landscape and Lighting Assessment District No. 1.

VASONA HEIGHTS BENEFIT ZONE

PROPERTYOWNERS LIST
APN Owner
52913021 SMITH CAMERON R
52913022 SPLAINE SHANNON C
52913028 GIANNAKOPOULOU K FAMILY TRUST
52913029 DION THOMAS M & CARRIE A
52913030 FAN JAMES & CYNTHIA R
52913031 KLINE DANIEL & SMITE G
52913032 FISK ROY W & LYNN M TRUSTEE
52913035 CHENG JULIE W TRUST
52913036 LEVY MATTHEW & MONITA
52913037 MCCLOSKEY 2014 FAMILY TRUST
52913038 GAVIN JAMES A & KIM J TRUSTEE
52913039 SCHROEDER JACOB AND HOLLY TRUSTEE
52913040 BOESENBERG ALEX & MICHELE TRUSTEE
52913041 SMART JOHN A & BETH A
52913042 PETER G AND TASSIA H BABALIS TRUSTEE
52913043 SMEDT RODNEY C & KATHLEEN E
52913044 ROMUALDAS V BRIZGYS TRUSTEE & ET AL
52913045 LOS GATOS TOWN OF
52913046 RAMEZANE DOUGLAS
52913047 RAMI AND KATHERINE TUYET KANAMA
52913048 WOO SHIRLEY Y TRUSTEE
52913049 ERDEI NICOLAE M JR
52913051 FLECK MATHIAS S AND CAROLINE C
52913052 ABY FAMILY TRUST
52913053 PALFALVI BELA E & LORI C TRUSTEE
52913054 ORTEGA HAFID & DESTINY G
52913055 DAVIDIAN ALEC & BROWN ALANA C
52913056 BODE JON A & JULEE A TRUSTEE
52913058 MONTGOMERY MICHAEL L TRUSTEE
52913059 ANDERSON MARILYN J
52913060 SILVA DENISE
52913061 HALPIN TIM & SHERRI
52913062 SCHELL MARY TRUSTEE
52913063 CONOVVER MATTHEW O Page 742

Page 743 ends

RESOLUTION 2021-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -

HILLBROOK DRIVE BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 19, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 1 - Hillbrook Drive Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-029 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 1 - Hillbrook Drive Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment.

ATTACHMENT 5

Page 744 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 1 - Hillbrook Drive Benefit Zone, for Fiscal Year 2022/23.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 745 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

HILLBROOK BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $175.00 523-11-027
Lot 2 175.00 523-11-026
Lot 3 175.00 523-11-025
Lot 4 175.00 523-11-024
Lot 5 175.00 523-11-023
Lot 6 175.00 523-11-022
Lot 7 175.00 523-11-021
Lot 8 175.00 523-11-020
Lot 9 175.00 523-11-019
Lot 10 175.00 523-11-018
Lot 11 175.00 523-07-030
Lot 12 175.00 523-07-029
Lot 13 175.00 523-07-028
Lot 14 175.00 523-07-027
Lot 15 175.00 523-07-026
Lot 16 175.00 523-07-025
Lot 17 175.00 523-07-024
Lot 18 175.00 523-07-023
Lot 19 175.00 523-07-022
Lot 20 175.00 523-07-021
Lot 21 175.00 523-07-020
Lot 22 175.00 523-07-019
Lot 23 175.00 523-07-018
Lot 24 175.00 523-07-017
Lot 25 175.00 523-07-016
Lot 26 175.00 523-07-015
Lot 27 175.00 523-07-014
Lot 28 175.00 523-07-013
Lot 29 175.00 523-07-012
Lot 30 175.00 523-07-011
Lot 31 175.00 523-07-010
Lot 32 175.00 523-07-009
Lot 33 175.00 523-07-008
Lot 34 175.00 523-07-007
Total Assessment: $5,950

Page 746 ends

ASSESSMENT ROLL
FISCAL YEAR 2022/23

HILLBROOK BENEFIT ZONE
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within Landscape and Lighting Assessment District No. 1--Hillbrook Benefit Zone.

Page 747 ends

HILLBROOK BENEFIT ZONE

PROPERTYOWNERS LIST
APN Owner
52307007 SCHNEIDER LINDA TRUSTEE
52307008 DESANTIS JUSTIN
52307009 BERGKAMP JAMES J & KIMBERLY L TRUSTEE
52307010 VOSSEN STEPHAN & BOSSEN INGRID
52307011 ZHOU WEN
52307012 FOSTER TROY & VOIGTS ANNE M
52307013 PRASHAD-GASPAR NEERJA
52307014 STEELE NANCY J TRUSTEE
52307015 KIRK JENNIFER TRUSTEE & ET AL
52307016 VIKAS AGARWAL SHALINI & ASHU TRUSTEE
52307017 WHEELER MAXON R AND KIMBERLY A TRUSTEE
52307018 JIA TAO
52307019 ESCOBAR BENITO & REBECCA J
52307020 BILLER JASON & JENNY DAI TRUSTEE
52307021 SCHNEIDER JOHN O & CONDIT MICHAELA L
52307022 GABEL ROBERT L TRUSTEE
52307023 LACKOVIC COLETTE Q TRUSTEE
52307024 HARWOOD MICHAEL & ELIZABETH
52307025 JIN ROBERT X & LISA H
52307026 MCCOY JEROME & SHERYL D
52307027 SPITERI R J & L C TRUST
52307028 RUHLE PHILIP G & NANCY A TTEES
52307029 MUNNERLYN AUDREY L
52307030 ZOLLA HOWARD G & CAROL E TRUSTEE
52311018 PEARSON LORELDA M
52311019 BAHR STACEY & IRA
52311020 WINOTO RENALDI
52311021 PANAGOPOULOS THEODOROS
52311022 PANDIPATI FAMILY TRUST
52311023 PARHAM SEAN TRUSTEE
52311024 FALCONA LLC
52311025 ZHANG WEI
52311026 CORDELL ROBERT Q II TRUSTEE
52311027 BRADDI MICAELA & ERIN

Page 748 ends

Page 749 ends

RESOLUTION 2021-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

CONFIRMING DIAGRAM AND ASSESSMENT,

AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 2 -

GEMINI COURT BENEFIT ZONE
FOR FISCAL YEAR 2022/23
WHEREAS, on April 20, 2022, the Town Council ordered the Town Engineer to prepare and file a report regarding Landscape and Lighting Assessment District No. 2 - Gemini Court Drive Benefit Zone regarding the improvements in the District and proposed assessments to support those improvements; and
WHEREAS, the Town Engineer prepared and filed that report; and WHEREAS, the Town Council considered and approved that report; and WHEREAS, the Engineer's Report contains a detailed description of the improvements in the District, the boundaries of the District, and the proposed assessments upon assessable lots and parcels of land within the District; and
WHEREAS, on May 3, 2022, the Town Council adopted Resolution No. 2022-030 declaring its intention to levy and collect assessments in Landscape and Lighting District No. 2 - Gemini Court Benefit Zone, and set the matter for public hearing in accordance with State law; and WHEREAS, notice of the public hearing was duly mailed and published in accordance with State law; and
WHEREAS, the public hearing on the proposed levy of assessments was held by the Town Council on June 21, 2022, at which time all interested persons present were heard; and WHEREAS, the proposed assessments are not proposed to be increased from any previous year; and
WHEREAS, the Town Council has received and considered all written and oral statements and protests regarding the proposed assessment.

ATTACHMENT 6

Page 750 ends

NOW THEREFORE, BE IT RESOLVED:

1. The diagram and assessment attached hereto as Parts C and D are approved.

2. This Resolution shall constitute the levy of assessment for Landscape and Lighting Assessment District No. 2 - Gemini Court Benefit Zone, for Fiscal Year 2022/23.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 21st day of June 2022 by the following vote:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:

TOWN CLERK

LOS GATOS, CALIFORNIA
DATE: __________________

Page 751 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

GEMINI COURT BENEFIT ZONE
Special Assessment No. Amount of Assessment Property Description Lot 1 $230.00 567-64-051
Lot 2 230.00 567-64-050
Lot 3 230.00 567-64-049
Lot 4 230.00 567-64-048
Lot 5 230.00 567-64-047
Lot 6 230.00 567-64-046
Lot 7 230.00 567-64-045
Lot 8 230.00 567-64-044
Lot 9 230.00 567-64-054
Lot 10 230.00 567-64-053
Lot 11 230.00 567-64-052
Lot 12 230.00 567-64-042
Lot 13 230.00 567-64-041
Lot 14 230.00 567-64-040
Lot 15 230.00 567-64-039
Lot 16 230.00 567-64-038
Lot 17 230.00 567-64-037
Lot 18 230.00 567-64-036
Lot 19 230.00 567-64-035
Lot 20 230.00 567-64-034
Total Assessment: $4,600.00
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within the Gemini Court Benefit Zone of Landscape and Lighting Assessment District No. 2.

Page 752 ends

GEMINI COURT BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
56764034 POWERS RICHARD J & SHELLEY A TRUSTEE
56764035 KIM SUNG D & HAE R
56764036 SALMINEN SATU & JANNE
56764037 FLISS JOHN R & SHERI B
56764038 SERRANO FRANCISCO TRUSTEE
56764039 SCOGGIN MICHAEL D
56764040 KSJ INC
56764041 BIDABADI JOE B & HOMA
56764042 RAPISARDA FRED TRUSTEE
56764044 DAVIDSON SHARON LYNNE TRUSTEE
56764045 BOLOTIN IGOR & VICTORIA
56764046 NGUYEN STEVE
56764047 LAU STEVEN C 2021 TRUST
56764048 MOONESAN MOHAMMAD-SALEH
56764049 MORGAN ROBERT G JR & HIATT JEANNE K
56764050 MOGANNAM EVELYN E TRUSTEE
56764051 BAKER KENNETH TRUSTEE
56764052 RAOUL BADAOUI TRUSTEE & ET AL
56764053 ZHOU GUOQUAN & HUANG XU
56764054 AU KEVIN J

Page 753 ends

Page 754 ends

Landscape and Lighting
Assessment Districts No. 1 and 2
Fiscal Year
2022/23

ENGINEER'S REPORT
ATTACHMENT 7

Page 755 ends

ENGINEER'S REPORT

LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 1 AND 2
(Pursuant to the Landscape and Lighting Act of 1972)
The Engineer of Work respectfully submits the enclosed report as directed by the Town Council.
__ April 15, 2022

WOOJAE KIM DATE
Town Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, with Assessment and Assessment Diagram thereto attached was filed with me on the _______ day of ________, 2022.

TOWN CLERK, Town of Los Gatos
Santa Clara County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, with Assessment and Assessment Diagram thereto attached, was approved and confirmed by the Town Council of the Town of Los Gatos, California on the 3rd day of May 2022, by Resolution No. 2022- TOWN CLERK, Town of Los Gatos
Santa Clara County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, with Assessment and Assessment Diagram thereto attached was filed with the County Assessor of the County of Santa Clara on the day of , 2022.
3rd May
024

Page 756 ends

Landscape and Lighting
Assessment District No. 1

BLACKWELL DRIVE

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 757 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)

BLACKWELL DRIVE BENEFIT ZONE
WooJae Kim, Town Engineer for Landscape and Lighting Assessment District No. 1, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

Maintaining the landscaping in the median island constructed as a part of Tract No. 8306 and maintaining the streetlights installed along Blackwell Drive and National Avenue as a part of Tract No. 8306.

This report consists of four parts, as follows:

PART A: Plans and specifications for the improvements are filed in the Clerk Department.

Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

PART B: An estimate of the cost of the improvements.

PART C: An assessment of the estimated cost of the improvements on each benefited parcel within the assessment district, the method by which the Engineer of Work has determined the proposed assessment against each parcel, and a list of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Town Clerk.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,

April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 758 ends

PART A
FISCAL YEAR 2022/23

PLANS, SPECIFICATIONS AND REPORTS

BLACKWELL DRIVE BENEFIT ZONE
Plans and specifications for the improvements are those prepared by Greg G. Ing, and Associates, dated February 16, 1990. These plans and specifications have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in the Report by reference.

Page 759 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 13,776
Assessment 3,160
Delinquent Assessment 0
Penalties/Late Fees 0
Interest 176
Total Resources Available for FY 2020/21 $ 17,112
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 32
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 638
Landscape Contractor 1,898
Town Administrative Charges 460
Total Expenses for FY 2020/21 $ 3,028
Ending Fund Balance for FY 2020/21 $ 14,084
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 14,084
Assessment 3,160
Interest 50
Total Estimated Resources Available for FY 2021/22 $ 17,294 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 32
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 910
Landscape Contractor 1,898
District Capital Improvement 7,500
Town Administrative Charges 460
Total Estimated Expenses for FY 2021/22 $ 11,100
Estimated Ending Fund Balance for FY 2021/22 $ 6,194
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

BLACKWELL DRIVE BENEFIT ZONE

Page 760 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

Page 761 ends

BLACKWELL DRIVE BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
42412123 HEPLER BRAD D & UMALI PAMELA
42412124 VUPPUNUTULA VENKAT REDDY AND REDDY SAHITHI
42412125 URRICARIET CHRISTIAN M & MARTINEZ-VISBAL
42412126 JOSHI ANILA & ROHIT
42412127 MORADI MOSTAFA

Page 762 ends

Page 763 ends

Landscape and Lighting
Assessment District No. 1

KENNEDY MEADOWS

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 764 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)

KENNEDY MEADOWS BENEFIT ZONE
WooJae Kim, Town Engineer for Landscape and Lighting Assessment District No. 1--Kennedy Meadows Benefit Zone, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

The maintenance of trees, landscaping, irrigation systems, trail and street lights within open space areas (Parcels A and B) and along Kennedy Court and Forrester Court, as shown on the approved improvement for Tract No. 8612, Los Gatos, California and the riparian and wetlands area described in the report by H. T. Harvey Associates, dated November 11, 1994.

This report consists of four parts, as follows:

PART A: Plans and specifications for the improvements and the report by H. T. Harvey Associates are filed in the Clerk Department. Although separately bound, the plans, specifications and H.T. Harvey report are a part of this report and are included in it by reference.

PART B: An estimate of the cost of the improvements, including interest on the funds advanced to the benefit zone by the Town.

PART C: An assessment of the estimated cost of the improvements on each benefited parcel within the assessment district, the method by which the Engineer of Work has determined the amount proposed to be assessed against each parcel, and a list of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Town Clerk.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,

April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 765 ends

PART A
FISCAL YEAR 2022/23

PLANS, SPECIFICATIONS AND REPORTS

KENNEDY MEADOWS BENEFIT ZONE
Plans and specifications for the improvements are those prepared by Nowack and Associates, Civil Engineers, dated September 21, 1994, their job number 90-263C, pages 1 - 11. These plans and specifications have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in the Report by reference.

The wetlands mitigation and monitoring plan was prepared by H.T. Harvey & Associates, Ecological Consultants, dated November 11, 1994, their file number 733-04, 11 pages. A revised wetlands mitigation plan is contained in a letter to the U.S. Army Corp of Engineers and California Regional Water Quality Control Board dated August 30, 1995 and as-built plans in a letter dated February 21, 1995. The original report and letters have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in this Report by reference.

Page 766 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 40,396
Assessment 10,275
Delinquent Assessment 0
Penalties/Late Fees 0
Interest 493
Total Resources Available for FY 2020/21 $ 51,164
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 103
Publication & Notification Charges 0
Light Pole Maintenance 0
Weed Abatement 16,089
Electric Utility 0
San Jose Water 1,696
Landscape Contractor 11,350
Town Administrative Charges 1,510
Improvements (Trail) 0
Total Expenses for FY 2020/21 $ 30,748
Ending Fund Balance for FY 2020/21 $ 20,416
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 20,416
Assessment 10,275
Interest 330
Total Estimated Resources Available for FY 2021/22 $ 31,021 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 103
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 1,800
Landscape Contractor 6,000
District Capital Improvements 10,000
Town Administrative Charges 1,510
Total Estimated Expenses for FY 2021/22 $ 19,713
Estimated Ending Fund Balance for FY 2021/22 $ 11,308

KENNEDY MEADOWS BENEFIT ZONE
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

Page 767 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

Page 768 ends

KENNEDY MEADOWS BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
53218047 DAMORE EDWARD & KIMBERLY
53218048 Wiederhold Robert P & Melinda A Trustee
53218049 Jeevunjee Adam & Mariya
53218050 HIRSCHMAN WILLIAM AND DODSON ELIZABETH TRUS
53218052 MONTECILLO FAMILY TRUST
53218054 HACKER MARK K TRUSTEE
53218055 JENKINS WILLIAM D JR & JULIE C
53218056 LOS GATOS SARATOGA LLC SERIES A
53218057 Lundstrom Stephanie & Paul
53218058 CALI A STEVE & LORI A TRUSTEE
53218059 HUMPHRIES SIMON & SHEILA H TRUSTEE
53218060 HUBLOU RANI
53218061 SCHENKEL SCOTT F & KIMBERLY L TRUSTEE
53218062 THOMPSON PETER B & SHEILA K
53218063 BIBAUD SCOTT A & SUSAN M TRUSTEE

Page 769 ends

Page 770 ends

Landscape and Lighting
Assessment District No. 1

SANTA ROSA HEIGHTS

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 771 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)

SANTA ROSA HEIGHTS BENEFIT ZONE
WooJae Kim, Town Engineer for Landscape and Lighting Assessment District No. 1--Santa Rosa Heights Benefit Zone, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

The maintenance of trees, landscaping, trail and retaining walls, as shown on the approved improvement plans for Tract No. 8400, Los Gatos, California.

This report consists of four parts, as follows:

PART A: Plans and specifications for the improvements are filed in the Clerk Department.

Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

PART B: An estimate of the cost of the improvements.

PART C: An assessment of the estimated cost of the improvements on each benefited parcel within the assessment district, the method by which the Engineer of Work has determined the amount proposed to be assessed against each parcel, and a list of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Town Clerk.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,
April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 772 ends

PART A
FISCAL YEAR 2022/23

PLANS, SPECIFICATIONS AND REPORTS

SANTA ROSA HEIGHTS BENEFIT ZONE
Plans and specifications for the improvements are those prepared by Nowack & Associates, dated February 1991, their job number 90-295. These plans and specifications have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in the Report by reference.

Page 773 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 50,785
Assessment 4,665
Delinquent Assessment 0
Penalties/Late Fees 27
Interest 621
Total Resources Available for FY 2020/21 $ 56,098
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 45
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 0
Landscape Contractor 9,424
Town Administrative Charges 660
Total Expenses for FY 2020/21 $ 10,129
Ending Fund Balance for FY 2020/21 $ 45,969
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 45,969
Assessment 4,500
Interest 500
Total Estimated Resources Available for FY 2021/22 $ 50,969 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 45
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 0
Landscape Contractor 9,612
Town Administrative Charges 660
District Capital Improvements 10,000
Total Estimated Expenses for FY 2021/22 $ 20,617
Estimated Ending Fund Balance for FY 2021/22 $ 30,352
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

SANTA ROSA HEIGHTS BENEFIT ZONE

Page 774 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

Page 775 ends

SANTA ROSA HEIGHTS BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
53731001 JAIN VIVEK TRUSTEE
53731002 ENTIN BRUCE L & PESIA TRUSTEE
53731003 SILVESTRI CHESTER J & IRENE N TRUSTEE
53731006 HWANG MING-YUN & JENNY WEN-CHI TRUSTEE
53731007 Zohouri Saeed Trustee
53731008 KERSCHBAUM MANFRED J
53731009 Tahmassebi Family Trust
53731010 COX JEREMY & JILL
53731011 SINGH JAGDEEP & ROSHNI TRUSTEE
53731012 PANCHAL NATWARLAL M & GITA N
53731013 JOSEPH AND SUSAN P LAM
53731014 HERNANDEZ JOHN B & JACKSON EVA TRUSTEE
53731015 AMARAL ROBERT H JR TRUSTEE
53731022 POULOS LOUIS
53731023 RAJAN SHANTHI

Page 776 ends

Page 777 ends

Landscaping and Lighting
Assessment District No. 1

VASONA HEIGHTS

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 778 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)

VASONA HEIGHTS BENEFIT ZONE
WooJae Kim, Town Engineer for Landscaping and Lighting Assessment District No. 1--Vasona Heights Benefit Zone, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

The maintenance of trees, landscaping, irrigation systems, trail, emergency access, and retaining wall within open space areas, as shown on the approved improvement for Tract No. 8280, Los Gatos, California.

This report consists of four parts, as follows:

PART A: Plans and specifications for the improvements are filed in the Clerk Department.

Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

PART B: An estimate of the cost of the improvements.

PART C: An assessment of the estimated cost of the improvements on each benefited parcel within the assessment district, the method by which the Engineer of Work has determined the amount proposed to be assessed against each parcel, and a list of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Town Clerk.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,
April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 779 ends

PART A
FISCAL YEAR 2022/23

PLANS, SPECIFICATIONS AND REPORTS

VASONA HEIGHTS BENEFIT ZONE
Plans and specifications for the improvements are those prepared by Dillon/Drulias Associates, Landscape Architects, dated April 16, 1990, their job number 8840, pages L1 - L17 and revised planting and irrigation plans as prepared by Greg Ing and Associates, dated November 3, 1992 and revised November 23, 1993. These plans and specifications have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in the Report by reference.

Page 780 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 32,180
Assessment 9,794
Delinquent Assessment 0
Penalties/Late Fees 0
Interest 411
Total Resources Available for FY 2020/21 $ 42,385
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 97
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 3,185
Landscape Contractor 2,945
Town Administrative Charges 1,430
District Capital Improvements 0
Total Expenses for FY 2020/21 $ 7,657
Ending Fund Balance for FY 2020/21 $ 34,728
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 34,728
Assessment 9,735
Interest 340
Total Estimated Resources Available for FY 2021/22 $ 44,803 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 97
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 2,319
Landscape Contractor 3,000
Town Administrative Charges 1,430
District Capital Improvements 10,000
Total Estimated Expenses for FY 2021/22 $ 17,146
Estimated Ending Fund Balance for FY 2021/22 $ 27,657
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

VASONA HEIGHTS BENEFIT ZONE

Page 781 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

Page 782 ends

METHOD OF APPORTIONMENT OF ASSESSMENT
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

The total amount of the assessment was apportioned equally to all the lots within Vasona Heights Benefit Zone of Landscaping and Lighting Assessment District No. 1.

Page 783 ends

VASONA HEIGHTS BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
52913021 Figueroa Roberto E & Regina G
52913022 LEVENSON LINDA
52913028 GIANNAKOPOULOU K FAMILY TRUST
52913029 DION THOMAS M & CARRIE A
52913030 Fan James & Cynthia R
52913031 KLINE DANIEL
52913032 FISK ROY W & LYNN M TRUSTEE
52913035 CHENG JULIE W TRUST
52913036 LEVY MATTHEW & MONITA
52913037 MCCLOSKEY 2014 FAMILY TRUST
52913038 GAVIN JAMES A & KIM J TRUSTEE
52913039 SCHROEDER JACOB AND HOLLY TRUSTEE
52913040 Boesenberg Alex & Michele Trustee
52913041 SMART JOHN A & BETH A
52913042 PETER G AND TASSIA H BABALIS TRUSTEE
52913043 SMEDT RODNEY C & KATHLEEN E
52913044 ROMUALDAS V BRIZGYS TRUSTEE & ET AL
52913046 RAMEZANE DOUGLAS
52913047 RAMI AND KATHERINE TUYET KANAMA
52913048 WOO SHIRLEY Y TRUSTEE
52913049 ERDEI NICOLAE M JR
52913051 FLECK MATHIAS S AND CAROLINE C
52913052 ABY FAMILY TRUST
52913053 PALFALVI BELA E & LORI C TRUSTEE
52913054 SCHUMACHER JAMES V & CATHY O
52913055 Davidian Alec & Brown Alana C
52913056 BODE JON A & JULEE A TRUSTEE
52913058 Montgomery Michael L Trustee
52913059 ANDERSON MARILYN J
52913060 SILVA DENISE
52913061 HALPIN TIM & SHERRI
52913062 SCHELL MARY TRUSTEE
52913063 SAMARA MAJEED S TRUSTEE

Page 784 ends

Page 785 ends

Landscape and Lighting
Assessment District No. 1

HILLBROOK

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 786 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1
(Pursuant to the Landscaping and Lighting Act of 1972)

HILLBROOK BENEFIT ZONE
WooJae Kim, Town Engineer for Landscape and Lighting Assessment District No. 1--Hillbrook Benefit Zone, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

The maintenance of trees, landscaping, irrigation systems, hardscape and fences as currently exist on APN: 523-11-028, located at the southeast corner of Blossom Hill Road and Hillbrook Drive, Los Gatos, California.

This report consists of four parts, as follows:

PART A: Diagram of Existing Improvements.

PART B: An estimate of the cost of the improvements.

PART C: An assessment of the estimated cost of the improvements on each benefited parcel within the assessment district, the method by which the Engineer of Work has determined the amount proposed to be assessed against each parcel, and a list of the owners of real property within this assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Town Clerk.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,

April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 787 ends

Page 788 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 21,326
Assessment 6,038
Delinquent Assessment 1
Penalties/Late Fees 0
Interest 271
Total Resources Available for FY 2020/21 $ 27,636
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 60
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 2,751
Landscape Contractor 1,833
Town Administrative Charges 250
Total Expenses for FY 2020/21 $ 4,894
Ending Fund Balance for FY 2020/21 $ 22,743
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 22,743
Assessment 5,950
Interest 90
Total Estimated Resources Available for FY 2021/22 $ 28,783 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 60
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 2,500
Landscape Contractor 1,869
District Capital Improvements 15,000
Town Administrative Charges 250
Total Estimated Expenses for FY 2021/22 $ 19,979
Estimated Ending Fund Balance for FY 2021/22 $ 8,804
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

HILLBROOK DRIVE BENEFIT ZONE

Page 789 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

Page 790 ends

ASSESSMENT ROLL
FISCAL YEAR 2022/23

HILLBROOK BENEFIT ZONE
The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

METHOD OF APPORTIONMENT OF ASSESSMENT
The total amount of the assessment was apportioned equally to all the lots within Landscape and Lighting Assessment District No. 1--Hillbrook Benefit Zone.

Page 791 ends

HILLBROOK BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
52307007 SCHNEIDER LINDA TRUSTEE
52307008 DESANTIS JUSTIN
52307009 BERGKAMP JAMES J & KIMBERLY L TRUSTEE
52307010 VOSSEN STEPHAN & BOSSEN INGRID
52307011 Zhou Wen & Huang Shitao
52307012 Foster Troy
52307013 PRASHAD-GASPAR NEERJA
52307014 STEELE NANCY J TRUSTEE
52307015 KIRK JENNIFER TRUSTEE & ET AL
52307016 AGARWAL ASHU VIKAS AND SHALANI VIKAS TRUSTE
52307017 WHEELER MAXON R AND KIMBERLY A TRUSTEE
52307018 JIA TAO
52307019 ESCOBAR BENITO & REBECCA J
52307020 Biller Jason & Jenny Dai Trustee
52307021 SCHNEIDER JOHN O & CONDIT MICHAELA L
52307022 GABEL ROBERT L TRUSTEE
52307023 COLETTE Q LACKOVIC TRUSTEE
52307024 HARWOOD MICHAEL & ELIZABETH
52307025 JIN ROBERT X & LISA H
52307026 MCCOY JEROME & SHERYL D
52307027 Spiteri R J & L C Trust
52307028 RUHLE PHILIP G & NANCY A TTEES
52307029 MUNNERLYN AUDREY L
52307030 ZOLLA HOWARD G & CAROL E TRUSTEE
52311018 PEARSON LORELDA M
52311019 BAHR STACEY & IRA
52311020 WINOTO RENALDI
52311021 PANAGOPOULOS THEODOROS
52311022 PANDIPATI FAMILY TRUST
52311023 PARHAM SEAN TRUSTEE
52311024 FALCONA LLC
52311025 Fallon Donald J Trustee
52311026 CORDELL ROBERT Q II TRUSTEE
52311027 Braddi Micaela & Erin

Page 792 ends

Page 793 ends

Landscape and Lighting
Assessment District No. 2

GEMINI COURT

BENEFIT ZONE
Fiscal Year
2022/23

ENGINEER'S REPORT

Page 794 ends

ENGINEER'S REPORT
FISCAL YEAR 2022/23
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 2
(Pursuant to the Landscaping and Lighting Act of 1972)

GEMINI COURT BENEFIT ZONE
WooJae Kim, Town Engineer for Landscape and Lighting Assessment District No. 2, Town of Los Gatos, Santa Clara County, California, makes this report, as directed by the Town Council, pursuant to Section 22566, et seq. of the Streets and Highways Code (Landscaping and Lighting Act of 1972).

The improvements that are the subject of this report are briefly described as follows:

The maintenance of trees, landscaping, irrigation systems, lighting, sound wall and fences as shown on the approved improvement and landscape plans for Tract No. 8439, Los Gatos, California.

This report consists of four parts, as follows:

PART A: Plans and specifications for the improvements are filed in the Clerk Department.

Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

PART B: An estimate of the cost of the improvements.

PART D: A diagram showing all of the parcels of real property within this assessment district. The diagram is keyed to Part C by assessment number.

Respectfully submitted,
_______________ April 15, 2022

WOOJAE KIM DATE
Town Engineer

Page 795 ends

PART A
FISCAL YEAR 2022/23

PLANS, SPECIFICATIONS AND REPORTS

GEMINI COURT BENEFIT ZONE
Plans and specifications for the improvements are those prepared by Greg G. Ing, and Associates, dated September 14, 1990, their job number 9031. These plans and specifications have been filed separately in the Clerk Department of the Town of Los Gatos and are incorporated in the Report by reference.

Page 796 ends

Fiscal Year 2020/21 Resources
Fund Balance 6/30/20 $ 31,787
Assessment 4,635
Delinquent Assessment
Penalties/Late Fees 0
Interest 416
Total Resources Available for FY 2020/21 $ 36,838
Fiscal Year 2020/21 Expenses
Santa Clara County Collection Fee $ 46
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 0
Landscape Contractor 1,767
Town Administrative Charges 610
Total Expenses for FY 2020/21 2,423
Ending Fund Balance for FY 2020/21 $ 34,415
Fiscal Year 2021/22 Estimated Resources
Fund Balance 6/30/21 $ 34,415
Assessment 4,600
Interest 150
Total Estimated Resources Available for FY 2021/22 $ 39,165 Fiscal Year 2021/22 Estimated Expenses
Santa Clara County Collection Fee $ 46
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 0
Landscape Contractor 1,802
District Capital Improvement 10,000
Town Administrative Charges 610
Total Estimated Expenses for FY 2021/22 $ 12,758
Estimated Ending Fund Balance for FY 2021/22 $ 26,407
PART B

ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2021/22

GEMINI COURT BENEFIT ZONE

Page 797 ends

PART C

ASSESSMENT ROLL
FISCAL YEAR 2022/23

The lines and dimensions of each parcel are those shown on the maps of the County Assessor of the County of Santa Clara and the County assessment roll.

Page 798 ends

GEMINI COURT BENEFIT ZONE

PROPERTY OWNERS LIST
APN Owner
56764034 POWERS RICHARD J & SHELLEY A TRUSTEE
56764035 KIM SUNG D & HAE R
56764036 SALMINEN SATU & JANNE
56764037 FLISS JOHN R & SHERI B
56764038 SERRANO FRANCISCO TRUSTEE
56764039 SCOGGIN MICHAEL D
56764040 KSJ INC
56764041 Bidabadi Joe B & Homa
56764042 RAPISARDA FRED TRUSTEE
56764044 DAVIDSON SHARON LYNNE TRUSTEE
56764045 BOLOTIN IGOR & VICTORIA
56764046 NGUYEN STEVE
56764047 LAU STEVEN & HWANG JANE T
56764048 Moonesan Mohammad-Saleh
56764049 MORGAN ROBERT G JR & HIATT JEANNE K
56764050 MOGANNAM EVELYN E TRUSTEE
56764051 BAKER KENNETH TRUSTEE
56764052 RAOUL BADAOUI TRUSTEE & ET AL
56764053 Zhou Guoquan & Huang Xu
56764054 AU KEVIN J

Page 799 ends

Page 800 ends

PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022
ITEM NO: 20
DATE: June 15, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager on behalf of the Senior Service Committee SUBJECT: Approve Senior Services Roadmap Goals as Recommended by the Senior Service Committee
RECOMMENDATION:

Approve senior services Roadmap Goals as recommended by the Senior Service Committee.

BACKGROUND:

The Senior Service Committee (Committee) was established by Council to examine in-depth the longer-term issues initially presented by the Community Health and Senior Service Commission and prepare a “roadmap” or plan for future senior service in Los Gatos. Per the establishing Resolution:
“The Committee should develop a long-term vision and strategic plan through extensive community outreach, including workshops, that would culminate in a comprehensive report of how best to serve the needs of the Town's older adult community. The Committee should leverage the breadth of Committee membership and existing coalitions in the identification and prioritization of needs and develop recommended solutions. The Committee should take into consideration the value proposition of recommendations, estimated level of effort, potential providers and service provision models, availability and timing of service delivery, and future funding requirements;”
DISCUSSION:

Over the past several months, the Committee and multiple Subcommittees have received pertinent information and developed multiple documents to provide critical input to the

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PAGE 2 OF 4
SUBJECT: Senior Service Committee Roadmap Goals
DATE: June 15, 2022
DISCUSSION (continued):
development of the Roadmap and its Goals. Following is a summary of the primary research products of the Committee:

Community Assessment Survey for Older Adults (CASOA) in Los Gatos was conducted by the Polco/National Research Center organization with a 22% response rate and a margin of error +/- 4.26%. The Survey was managed by Saratoga Area Senior Coordinating Council under Town contract and coordinated by a Survey Subcommittee.

CASOA survey results (April 2022) can be found here:
https://drive.google.com/file/d/1W8-VVqqF2FJckT8tQcC8lArka4e1L04M/view Series of twelve Workshops engaging individual clubs and groups within Los Gatos between February and April 2022 to assess personal opinions and suggestions about senior service needs and opportunities. Groups participating included five different service clubs, senior living and faith groups, service providers and senior recreation groups. The Workshops were carried out by the Communications and Outreach Subcommittee (Attachment 1 ).

In-depth benchmarking of services and spending of seven cities (Campbell, Cupertino, Los Altos, Morgan Hill, Palo Alto, Princeton, and Saratoga) for comparison to Los Gatos during March – April 2022 and carried out by the Benchmarking Subcommittee. The 33 benchmarking areas were selected from four domains of living in alignment with the structure used by the CASOA Survey (Attachment 2).

With the aforementioned information, the proposed Roadmap Goals were selected by the full Committee and voted on by the Committee members during a May Study Session. The Committee recognizes that there are aspects of the proposed goals that range from short to long term. It is anticipated that progress is possible on some short-term areas over the next year, while other long-term areas require major development and efforts over multiple years.

Following are summaries of the proposed seven Roadmap Goals developed by the Committee in priority order based on Committee member voting. Attachment 3 contains the entire listing of Roadmap Goal and specific areas to be addressed.

1. Communications & Information Access
Older adults and caregivers need ways to learn information about available services, resources, and events in multiple formats. The survey and workshops point to this area as a critical need to solve problems, participate in community activities, and enhance one's quality of life. The benchmark results for other cities indicated that Los Gatos can do a much better job. This goal helps residents age in place.

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PAGE 3 OF 4
SUBJECT: Senior Service Committee Roadmap Goals
DATE: June 15, 2022
DISCUSSION (continued):

2. Appealing and Inviting Facility (Renovate or Build)
Renovate or build a community facility including older adult space/services. Age-friendly communities have spaces that are welcoming where residents can come together to engage in social, educational, and enriching activities. Community centers which either include or are dedicated to the needs of older adults provide an important focal point for residents and are found in all benchmarked cities. Approaches to building or refurbishing facilities are many, and in every case have required a concerted, long-term effort with deliberate planning.

3. Increase Engagement in Social, Educational and Healthy Living Activities Productive activities outside of work promote quality of life and contribute to active aging.

Finding and engaging in social activity and volunteering in activities of interest becomes increasingly challenging as people age. Opportunities to participate and socialize with others, volunteer in meaningful and productive activities, and engage in the community in which one lives all contribute to a feeling of belonging and personal satisfaction.

4. Enhance Transportation Options for Older Adults
Livable communities facilitate transportation options for older adults, including auto, bicycling, walking, and public transportation. Older adults consider the need for flexible transportation options to be especially important as they age.

5. Volunteer Support and Engagement
Vibrant communities provide opportunities for older members to become volunteers and/or to find needed assistance from volunteers. Promoting and supporting volunteerism allows the community to marshal the expertise of seniors and to increase engagement of older adults for the benefit of the entire community.

6. Develop integrated governance, funding, and accountability for senior services Currently, the Town has a distributed model of senior services with minimal central planning, measurement, coordination, or accountability for maintaining and advancing services.

Benchmarking results show that most cities have a more integrated governance model which can result in greater support, more successful funding initiatives, and greater transparency of senior services operations. This area is challenging but could result in increased efficiencies, enhanced senior services, and long-term stability of programs. Successful governance models by other cities will be examined to determine the best model for Los Gatos.

7. Senior Housing - Information on Approaches and Options Many older residents expressed a desire to continue to live in Los Gatos after retirement and to enjoy their community and friends as they age. Needs change as people age, requiring a knowledge of and advice on a wide range of senior living options. Mixed-use neighborhoods with nearby opportunities to eat, shop, work/volunteer, and receive services can enhance the

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PAGE 4 OF 4
SUBJECT: Senior Service Committee Roadmap Goals
DATE: June 15, 2022
DISCUSSION (continued):
quality of life for seniors. The Town can support senior living by encouraging such developments and providing education, information, and opportunities for mutual learning on housing.

CONCLUSION:

The Senior Service Committee requests Council approval of the recommended set of Roadmap Goals for future, detailed development by the Senior Service Committee. These Goals will act as the basis of the comprehensive report of how best to serve the needs of the Town's older adult community as referenced in the Committee’s Resolution. Once the report is finalized, the Committee will return to Council at a future date.

COORDINATION:

This staff report was coordinated with the Town Manager and the Senior Service Committee.

FISCAL IMPACT:

None
ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Survey Workshop Report

2. Benchmarking Report

3. Roadmap Goals

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May 13, 2022
Survey Workshops Report
Communications and Outreach Subcommittee

1. Executive Summary
ATTACHMENT 1

Page 805 ends

May 13, 2022

2. Workshops purpose
The Communications and Outreach subcommittee established the survey workshops effort to reach out to local older adult communities in Los Gatos. The purpose was to increase awareness in the community of the Committee’s official survey in order to boost response and at the same time to gain additional insight into specific local interests and concerns of our older adult residents. We believed that the responses to an open discussion of what people liked and what they felt was missing in a focus-group setting

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May 13, 2022
would help add ideas and insights to the higher level knowledge gained from our official survey findings. We recognize that holding the workshops with existing groups necessarily means that we are only sampling a particular demographic of an active and engaged older population. However these participants are also more likely to be early adopters and engage in new programs as one seeks to build new senior services.

Subcommittee members Nancy Pearson and Catherine Somers conducted the workshops.

Using a theme of re-imaging senior services the participants were asked to think about what things would enrich their lives and those of their friends, family and neighbors.

They were asked to talk about the top three things that they would like to see the Town offer seniors and the three things that the Town needs to do better. Reponses were noted and are summarized below. The workshops typically lasted 30 minutes.

Workshops were conducted between January and April with the following groups:
• Lions Club
• Kiwanis Club
• Los Gatos/Saratoga Service Providers
• Democracy Tent
• History Club
• Live Oak Nutrition
• El Sombroso Oaks (walking the community)
• Rotary noon
• 55 Plus Adult Rec.
• Terraces
• Rotary morning
• LG Interfaith Council

3. Findings and takeaways from the Workshops
When the Senior Services Committee was initially formed and sub-committees defined, our general ambition was to spread the word about the official survey and ‘energize’ the town with regard to the future of Senior Services. This was mostly accomplished through print, social media and word of mouth.

Since the beginning of this year, the Outreach sub-committee focused on gathering information from various senior-oriented groups throughout our community. The specific goal was to find out what is lacking and what can be added or improved upon, as related to senior services in Los Gatos. The word was again spread through media (both print & social), as well as through extensive workshops with local community service groups and seniors. The results, while not mind-boggling, do help in pinpointing some specific needs throughout the community. They have been put into two categories: broad general needs and specific detailed needs/desires. This report summarizes the broad, general needs.

Broad needs are basic, yet extremely important:

1. Communication: with complaints about having no communication during the pandemic, to simply not knowing where to go or who to reach out to, it became very apparent that this was one of the biggest gaps. In addition, requests of ‘one-stopshop’ hubs of information were many. Needs ranged from how to find transportation,

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May 13, 2022
how to get a meal delivered, how to find a reliable handyman etc., to how to find out what is going on in town and how to participate in group activities. Particular interest was noted for the mountain communities - many folks asked if they would be included in communications.

2. Transportation: older seniors who don’t drive anymore had many questions and concerns about transportation. These concerns were related to timing (eg. Last minute appointments) to coverage (eg. Does Ryde serve the mountain communities?) to cost for the desire to just get a short ride. One woman at the Terraces can’t get a ride to her church in Saratoga, as it was either outside of the range that their vehicles served or perhaps she didn’t know who to reach out to (which goes back to communication)

3. Technology: whenever we asked about email/internet ability, the response varied generally based on age. Younger seniors were fine with being on email lists, while older seniors preferred print and regular mail. Many said that they would like to be taught how to use their mobile phones properly, as well as social media (FaceBook) and devices for reading, such as Kindles. They would love for the younger generations to help them.

4. Socialization: people generally want a place to go, perhaps to share a meal, play a game, listen to music…socialize. Many also expressed a desire to volunteer.

Our committee started working closely with the LGS Recreation Department and their 55+ Program Manager. It became very apparent throughout the process that under their newer leadership, programs were being expanded, added, and promoted, almost in sync with our findings.

At the same time, we noticed that there were various responses/attitudes regarding the LGS Adult Rec Center: those who never have been and had a poor perception (if any) vs. those who regularly go there for classes and more, who absolutely love it. Since our committee had also been planning a reception to present our findings (and the other important findings and results of Survey and the SSC) we thought that it would make the most sense to have it at the LGS Adult Rec Center - ARC. We feel strongly that people need to understand what is offered there, and once they do they’ll start attending and participating…thus making the demand even higher…and thus allowing our senior population to thrive. We want to build momentum and keep seniors engaged. Social events seem to be the biggest draw - no shock there!
Please note that we know that there are numerous outlets that are available, such as The Outlook newspaper for seniors and Live Oak Senior Nutrition Center. They are not meant to be left out of this report, but this report is meant to highlight the responses from our workshops.

The last prong in this initial outreach was to present these findings and offer solutions at the reception at “The ARC Bar” on Wednesday, April 20, from 5pm-7pm. We wanted to transform the Rec Center and make it a special evening for everyone to remember.

We feel that we certainly achieved that and would like to continue events to keep up the interest. Some ideas for the future include: bringing Live Oak into the mix, with perhaps a daytime BBQ and some games; bringing service clubs into the mix, to volunteer and promote; have open houses for more formal presentations of services offered; roving

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May 13, 2022
socials at various locales/restaurants around town, etc. Note that while the reception was very well attended, we all felt that there were still a lot of people to be reached. We felt that we just scratched the surface. The ARC Bar concept: To Be Continued!

4. Ideas expressed by workshop attendees
Lions Club

1. Meal programs for shut-ins are imperative

2. Bus/transportation as a group to events would be great. Sporting events, theatre, etc.

3. Put information on-line/email, 2-3x per week, upcoming events and senior issues

4. Volunteers/get-togethers for cause: e.g., wife used to cook for the Saratoga Senior Center

5. Promenades were great - young seemed to come out early with kids; older adults later

6. Holiday drive-through was great

7. Need exercise programs/health needs to be maintained. Exercise groups and health focus classes would be nice. Example: Morgan Hill has 24hr fitness at their rec center

8. Ditto #7 and ditto #2 (also mentioned nice community center in Almaden)

9. Socialization important; important to be active

10. Dance!

11. Age is just a number - many don’t think of themselves as ‘senior citizens’!

12. Counseling/classes needed for some: how to’s on taxes, computers, etc.

13. Someone suggested checking out the Villages, where they currently live.

Kiwanis Club

1. Day trips, games like mahjong, pickle ball, pick up games at specific times

2. Low awareness of 55 Plus, not responsive, need volunteers/staff, like email notices

3. Computer training classes needed for all types of digital devices

4. Need coordinator from Town

5. Need one place where can go to find out thing and get response

6. Would be interested in early bird specials for seniors at restaurants

7. Need central community center and senior programs as part of that Los Gatos Service Providers

1. Volunteer engagement: form a group to work on this, hold a volunteer workshop

2. Resource Directory: utilize service providers, include maintenance & repair, connect to Rebuilding Together, take advantage of 211 Bay Area, Sourcewise information & referral service, etc.

Democracy Tent

1. Activities would like to see at Rec Center: current events, card games, lectures about travel, history, unprogramed social gatherings with other locals, fitness activities, swim

2. Top three interests: reading, discussion groups on regional topics, bike riding, bridge, financial planning, dancing, opera, continuing studies

3. Town should offer social activities, maybe dancing, music good, have more open-space areas for games, sitting, social gathering, have behavioral and mental health services

4. Early bird dinners for seniors when restaurant workforce returns to full force, encourage businesses that offer discounts or special hours

5. Would love an updated senior center, lots of vibrant seniors need companionship; meet new people with similar interests. Would support tax if told what it would be used for.

Need more efficient, hospitable and open facility

6. Interest in a social get-together on a weekly or monthly basis, need notifications

7. Suitable ride programs would help get more folks in attendance for programs

8. Ability to attract funding or donations for senior center, including tax deduction

9. Need ways to include broader community in senior center

10. Every service should have an attraction: fun, music, engagement for different segments of 60+ community

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May 13, 2022

11. Include greater LG area in surveys and services, not just municipal boundaries (i.e., 95033 mountain area considers itself part of LG; 2100 person mailing list of that area) History Club

1. Class ideas: bridge, sports events, field trips, walks

2. Would like a senior volunteer program—a hub

3. Need an information center where one could call

4. E-mail The Print to all senior emails one can get

5. Community Center is needed, should be intergenerational with senior area

6. Engage boy scouts, garden clubs, high school clubs on projects

7. Need “real” senior center

8. 55 Plus needs more welcoming pricing structure, higher annual and lower per event

9. Transportation is issue, especially for isolated areas like mountains, Uber voucher rides

10. Computer support classes needed more often: twice a week, fixed times, drop in, social media, Facebook, etc.

Live Oak Nutrition Center

1. Volunteer tours of Los Gatos to tell new people what’s here

2. Adult Rec Center is too dark, limited space (like open space like at Methodist Ch. Hall

3. Like having people come to Live Oak for programs, esp. exercise, health (SJ student nurses come every Thurs.)

4. Like karaoke
Noon Rotary

1. Greater interest in a community center

2. Currently few are going to the Adult Rec Center

3. Some stigma associated with the 55 Plus program

4. Would like to see evening as well as daytime events
Adult Rec Center 55 Plus

1. Day trips and walks are good

2. Physical fitness exercises are important

3. Liked that there used to be a volunteer that always decorated Rec Center to match holidays or seasons

4. Live at the Commons and don’t have our own programs (opposite end of spectrum from the Terraces) so need 55 Plus activities

5. Volunteers bringing meals to the Commons used to knock on doors, bring fliers on things Terraces

1. Town library used to do weekly visits, enjoyed seeing interesting books and order books

2. Map of Los Gatos for seniors: easy to read, library, museum, things to do for seniors, Happy Dragon thrift shop, chamber offices, few senior-oriented restaurants, …

3. Transportation: they have weekday 9:30 – 3:30pm service but would like some after hours and weekend options

4. Bus tour of area to orient people as to where things are would be good, especially for residents new to area: downtown, where to park, interesting places for seniors, parks, West Valley College, Saratoga

5. Reception and evening events of less interest, noon events would be better Independent comments
- Chair yoga, breathing, chair strength with weights. Balance training…bulletin board for caregivers, handymen, cleaners…ARC “yelp”, with no liability…seniors do their own due diligence…”bulletin board only”.

Quotes heard from workshop attendees:

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May 13, 2022
“ Volunteering is better than working…and has other effects too, such as building friendships and keeping busy in mind and body…”
Everyone enjoys...everyone needs…a sense of belonging. Between Live Oak, the Rec Center and others, we’re getting there!”
“… our pool of friends is continually declining. We have to work at expanding it.” “The activity is less important than the chance to meet and mingle, but an activity can make that easier.”
“The rec center is great! We don’t need a new building - we just need to get the word out!”

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Los Gatos Senior
Services
Benchmarking
May 2022
ATTACHMENT 2

Page 812 ends

spending (mostly
pre-pandemic) for
Los Gatos seniors
against services
and spending in 7
other peer
communities: ● Campbell ● Cupertino ● Los Altos/Los
Altos Hills
● Morgan Hill ● Palo Alto ● Princeton, NJ ● Saratoga
Health
VISION
Age-friendly
community
where older
adults are
engaged,
valued and
provided
equitable
opportunities
to thrive
Purpose,
Connecti
on, and
Belongin g
Coordina
ted
Network
of
providers
Environmen
t
(Neighborh
ood and
Community )
Healthy
Living/
Physical,
Cognitive,
and Mental
Health 1. 2

Page 813 ends

1. 3

Page 814 ends

1. 4

Page 815 ends

Los Altos/Los Altos Hills
• New $35m facility funded by the City • No membership fee • Paid transportation • Medium participation rate
Palo Alto
• Modern senior facility • Wide range of choices of activities • Organized and transparent about financial • High participation rate
Princeton, NJ
• Provided by non-profit: 70% from
contributions, 19% from City revenues
and 11% fees • City makes annual contribution • High participation rate, including from surrounding communities Cupertino
• Services differ because of higher
homogeneity of ethnic population • City budget is considerably higher within the peer group • Medium participation rate
Morgan Hill
• Good integration of senior services
and senior center into the city's
community center • Well organized community
programs that supplement senior
services • City funded through senior center
with volunteers
• High participation rate
Saratoga
• Coordinated governance &
management of programs with
central accountability by local
entity (SASCC) • Services are funded primarily from
outside grants and contributions • Independent non-profit operates with small (5%) support from the
City. Funding tripled since 2016 • City is actively informed & Council participates on Board of Directors of
non-profit. Strong board • High participation rate
Campbell
• City converted high school into
Community Center with pool &
outdoor fitness area - used by many
Observations–Peer Cities

1. 5

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Los Gatos City CouncilJune 21, 2022

Los Gatos City Council
June 21, 2022