Agenda packet — Los Gatos City Council, August 16, 2022 (part 1 of 2)

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How to participate: The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please follow the participation instructions on page 2 of this agenda. If you wish to speak to an item NOT on the agenda, you may do so during the “Verbal Communications” period, by following the participation instructions on page 2 of this agenda. The time allocated to speakers may change to better facilitate the Town Council meeting.

Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not limited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject.

Deadlines for Public Comment and Presentations are as follows:
 Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting.
 Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows:
o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting
o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting

TOWN OF LOS GATOS

COUNCIL MEETING AGENDA
AUGUST 16, 2022

TELECONFERENCE
7:00 PM
Rob Rennie, Mayor
Maria Ristow, Vice Mayor
Mary Badame, Council Member
Matthew Hudes, Council Member
Marico Sayoc, Council Member

PARTICIPATION IN THE PUBLIC PROCESS
Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.

Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.

Live & Archived Council Meetings can be viewed by going to:
www.LosGatosCA.gov/TownYouTube

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]

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TOWN OF LOS GATOS

COUNCIL MEETING AGENDA
AUGUST 16, 2022

TELECONFERENCE
7:00 PM

IMPORTANT NOTICE
This meeting is being conducted utilizing teleconferencing and electronic means consistent with Government Code Section 54953, as Amended by Assembly Bill 361, in response to the state of emergency relating to COVID-19 and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). Consistent with AB 361 and Town of Los Gatos Resolution 2021-044, this meeting will not be physically open to the public and the Council will be teleconferencing from remote locations.

Members of the public can only participate in the meeting by joining the Zoom webinar (log in information provided below).

PARTICIPATION
To provide oral comments in real-time during the meeting:
 Zoom webinar: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://losgatoscagov.zoom.us/j/89591839805?pwd=a0FZdkdRaDZ2MU1HbmtrdHZVMWtEdz09 Passcode: 459256. You can also type in 895 9183 9805 in the “Join a Meeting” page on the Zoom website at https://zoom.us/join.
 Join by telephone: Join by Telephone: Dial: USA 877 411 9748 US Toll-free or 636 651 3128 US Toll. Conference code: 363432
When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand. If you are participating by calling in, press #2 on your telephone keypad to raise your hand.

When called to speak, you will be asked to provide your full name and your town/city of residence. This identifying information is optional and not a requirement for participation. Please limit your comments to three (3) minutes, or such other time as the Mayor may decide, consistent with the time limit for speakers at a Council meeting.

If you wish to speak to an item or items on the Consent Calendar, please state which item number(s) you are commenting on at the beginning of your time.

If you are unable to participate in real-time, you may email to [email protected] the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment) or “Verbal Communications – Non-Agenda Item.” Comments received by 11:00 a.m. the day of the meeting will be reviewed and distributed before the meeting. All comments received will become part of the record.

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REMOTE LOCATION PARTICIPANTS The following Council Members are listed to permit them to appear electronically or telephonically at the Town Council meeting: MAYOR ROB RENNIE, VICE

MAYOR MARIA RISTOW, COUNCIL MEMBER MARY BADAME, COUNCIL MEMBER MATTHEW HUDES, and COUNCIL MEMBER MARICO SAYOC. All votes during the teleconferencing session will be conducted by roll call vote.

RULES OF DECORUM AND CIVILITY
To conduct the business of the community in an effective and efficient manner, please follow the meeting guidelines set forth in the Town Code and State law.

The Town does not tolerate disruptive conduct, which includes but is not limited to:
 addressing the town Council without first being recognized;  interrupting speakers, Town Council, or Town staff;
 continuing to speak after the allotted time has expired;  failing to relinquish the microphone when directed to do so;  repetitiously addressing the same subject.

Town Policy does not allow speakers to cede their commenting time to another speaker.

Disruption of the meeting may result in a violation of Penal Code 403.

MEETING CALL TO ORDER

ROLL CALL

PRESENTATIONS
i. Commendation for Cherie Strand, Outgoing Counter Technician.

CLOSED SESSION REPORT

COUNCIL / MANAGER MATTERS
CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business and may be approved by one motion. Any member of the Council may request to have an item removed from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions contained on

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the item will be heard.)

1. Approve Draft Minutes of the August 2, 2022 Closed Session Town Council Meeting.

2. Approve Draft Minutes of the August 2, 2022 Town Council Meeting.

3. Adopt a Resolution Reaffirming Resolution 2021-044 Regarding Brown Act Compliance and Teleconferencing and Making Findings Pursuant to Government Code Section 54953, as Amended by Assembly Bill 361, During the COVID-19 Pandemic.

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4. Receive the Fourth Quarter Investment Report (April through June 2022) for Fiscal Year 2021/22.

5. Authorize a Budget Adjustment in the Amount of $15,480 to Cover the Additional Work for Rincon Consultants, Inc. as Proposed by Mintier Harnish for a Not To Exceed Total of $319,562.

6. Authorize the Town Manager to Execute a First Amendment to the Agreement for Consultant Services with Interwest Consulting Group to Include Supplemental Planning Division Consultant Services.

7. Approve an Amendment to the Temporary Salary Schedule for the Classification of Project Manager.

VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless additional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)

8. Receive the Information Provided in the Police Services Information: January – July 2022.

9. Receive Information on Town Operational Efficiencies and Provide Potential Direction.

10. Approve up to $2.9 Million Provided to the Capital Program During the Fiscal Year 2022/23 Budget Process to Specific Capital Projects and Approve a Budget Adjustment Transferring $2,900,000 of General Fund Balance Anticipated to be Available in FY 22/23 from the American Rescue Plan Act (ARPA) Allocated “Replacement” Revenues Recognized in the General Fund in Accordance with the Lost Revenue Provisions of the Act to the General Fund Appropriated Reserve (GFAR).

ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time).

Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website.

Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.

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110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
ITEM NO: 1
DRAFT
Minutes of the Town Council Special Meeting - Closed Session August 2, 2022
The Town Council of the Town of Los Gatos conducted a special meeting utilizing teleconference and electronic means consistent with Government Code Section 54953, as Amended by Assembly Bill 361, in response to the state of emergency relating to COVID-19 and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.) and Town of Los Gatos Resolution 2021-044 on Tuesday, August 2, 2022, to hold a Closed Session at 5:15 p.m.

MEETING CALLED TO ORDER AT 5:23 P.M.

ROLL CALL

Present: Mayor Rob Rennie, Vice Mayor Maria Ristow, Council Member Mary Badame, Council Member Matthew Hudes, Council Member Marico Sayoc (all participating remotely).

Absent: None

VERBAL COMMUNICATIONS
None.

THE TOWN MOVED TO CLOSED SESSION ON THE FOLLOWING ITEM:

1. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case.

2. Public Employee Appointment, Employment, Evaluation of Performance, Discipline, and Dismissal
[Government Code Section 54957(b)(1)]
Titles: Town Manager and Town Attorney
Conference with Labor Negotiator
(Government Code Section 54957.6)
Town Negotiator: Salina Flores, Human Resources Director Unrepresented Employees: Town Manager and Town Attorney

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PAGE 2 OF 2
SUBJECT: Draft Minutes of the Town Council Special Meeting of August 2, 2022 DATE: August 3, 2022
C:\Users\MeetingsOfficeUser\AppData\Local\Temp\tmp79B3.tmp8/10/2022 2:42 PM

ADJOURNMENT
Closed Session adjourned at 6:17 p.m.

Attest: Submitted by:
____________________________ ___________________________ Jenna De Long, Deputy Town Clerk Laurel Prevetti, Town Manager

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110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
ITEM NO: 2
DRAFT
Minutes of the Town Council Meeting
August 2, 2022
The Town Council of the Town of Los Gatos conducted a regular meeting utilizing teleconference and electronic means consistent with Government Code Section 54953, as Amended by Assembly Bill 361, in response to the state of emergency relating to COVID-19 and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.) and Town of Los Gatos Resolution 2021-044 on Tuesday, August 2, 2022 at 7:00 p.m.

MEETING CALLED TO ORDER AT 7:00 P.M.

ROLL CALL

Present: Mayor Rob Rennie, Vice Mayor Maria Ristow, Council Member Mary Badame, Council Member Matthew Hudes, Council Member Marico Sayoc (all participating remotely).

Absent: None

PRESENTATIONS
i. Commendation for Shelley Neis, the outgoing Town Clerk Mayor Rennie presented a commendation to Shelley Neis, outgoing Town Clerk.

CLOSED SESSION REPORT
Town Attorney Whelan stated Council met as duly noted on the agenda on August 2, 2022, and no action was taken deemed reportable under the Brown Act.

COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Hudes stated he attended the Summer Promenades, Symphony in the Park, Senior Service Committee meeting, a community meeting on Business License Tax Modernization, Los Gatos-Saratoga Recreation Senior Picnic, Silicon Valley Regional Interoperability Authority (SVRIA) meeting, Finance Commission special meeting, and toured the Los Altos Community Center.
- Council Member Sayoc stated she attended the Sounds of Summer and announced the Cities Association will consider a draft Joint Power Authority (JPA) on a future agenda. - Vice Mayor Ristow stated she attended the Summer Promenades, Jazz on the Plazz, Symphony in the Park, filled in for Mayor Rennie for the West Valley Mayors and Managers meetings, and the Symphony in the Park welcome announcement, and announced the Silicon Valley Bike Summit will be held on August 18.

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SUBJECT: Draft Minutes of the Town Council Meeting of August 2, 2022 DATE: August 2, 2022
Council Matters – continued
- Council Member Badame stated she attended the Summer Promenades, a community meeting on Business License Tax Modernization, Finance Commission special meeting as an observer, Drums in the Park, met with the Chair of the Community Health and Senior Services Commission (CHSSC), and met with the Chair of Senior Services Committee, - Mayor Rennie stated he attended Cities Association Legislative Action Committee, Bay Area Air Quality Management District (BAAQMD) Board meetings, visited an accessory dwelling unit (ADU) model by SYMBiHOM, was a witness in court for the Roland Lebron Valley Transportation Agency case, chaired the BAAQMD Legislative Committee meeting, did the Polenteria Ribbon Cutting, attended Music in the Park, met with Los Gatos High School Superintendent, met with a Napa Council Member Liz Alessio regarding parklets, and attended Finance Commission and Silicon Valley Clean Energy Authority (SVCEA) Finance and Admin Committee.

Manager Matters
- Announced Coffee with a Cop will take place on August 11 from 7:30 am - 10 am at the Blvd Café.

CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve Draft Minutes of the June 20, 2022 Special Town Council Meeting.

2. Approve Draft Minutes of the June 21, 2022 Town Council Meeting.

3. Approve Draft Minutes of the June 28, 2022 Special Town Council Meeting.

4. Approve Draft Minutes of the June 30, 2022 Closed Session Town Council Meeting

5. Approve Draft Minutes of the June 30, 2022 Special Town Council Meeting.

6. Approve Draft Minutes of the July 12, 2022 Town Council Closed Session Meeting.

7. Approve Draft Minutes of the July 12, 2022 Town Council Special Meeting.

8. Adopt a Resolution Reaffirming Resolution 2021-044 Regarding Brown Act Compliance and Teleconferencing and Making Findings Pursuant to Government Code Section 54953, as Amended by Assembly Bill 361, During the COVID-19 Pandemic. RESOLUTION 2022-050

9. Appoint Council Member Marico Sayoc as the Town’s Voting Delegate for the League of California Cities Annual Conference Scheduled for September 7 - 9, 2022 in Long Beach.

10. Adopt a Resolution to Rescind Resolution 2019-033 and Replace It for Consistency with Town Council Policy 04-06: Purchasing Policy, and Accept Report on Town Manager Approved Actions During the 2022 Town Council Legislative Recess. RESOLUTION 2022-051

11. Approve a Second Contract Amendment with AP&I Design, Inc in the Amount of $23,808 for a Total Contract Amount Not to Exceed $115,000 for Capital Improvement Project 813-0235 Downtown Streetscape Revitalization/Economic Recovery Efforts.

12. Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Fiscal Year 2021/22 Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921), Completed by Spencon Construction, and Authorize the Town Clerk to File for Recordation.

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SUBJECT: Draft Minutes of the Town Council Meeting of August 2, 2022 DATE: August 2, 2022
Consent Items – continued

13. Authorize the Town Manager to Execute a Four-Year Agreement for Services with Universal Site Services for Enhanced Downtown Garbage, Recycling, and Pizza Box Receptacle Collection and Cleaning Services in an Amount of $45,961.06 for the Fiscal Year 2022/23, with a Succeeding Annual Base Amount of $56,336.28, for a Total Agreement Base Amount Valued at $214,969.90 Prior to Any Future Increase Adjustments Made for Consumer Price Index (CPI).

14. Authorize the Town Manager to Execute an Agreement for Services with S & H Construction Inc. for the Corporation Yard Building Replacement Project (CIP No. 821-2302) at 41 Miles Avenue for a Total Agreement Amount Not to Exceed $999,180 Including 30% for Unanticipated Services.

15. Adopt a Resolution Summarily Vacating Public Utility Easement at 112 Wilder Avenue and 115 North Santa Cruz Avenue. RESOLUTION 2022-052
Opened public comment.

No one spoke.

Closed public comment.

MOTION: Motion by Vice Mayor Ristow to approve Consent Items 1 through 15. Seconded by Council Member Sayoc.

VOTE: Motion passed unanimously.

VERBAL COMMUNICATIONS
Lee Quintana
- Requested the Council reconsider the adoption of the 2040 General Plan.

PUBLIC HEARINGS

16. Consider Objections to the 2022 Weed Abatement Program Assessment Report and Adopt a Resolution Confirming the Report and Authorizing Collection of the Assessment Charges.

RESOLUTION 2022-053
Meredith Johnston, Administrative Analyst, presented the staff report.

Opened public comment.

No one spoke.

Closed public comment.

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SUBJECT: Draft Minutes of the Town Council Meeting of August 2, 2022 DATE: August 2, 2022
Public Hearing Item #16 – continued
MOTION: Motion by Council Member Badame to adopt a resolution (attachment 2) confirming the report and authorizing the collection of the assessment charges.

Seconded by Council Member Hudes.

VOTE: Motion passed unanimously.

OTHER BUSINESS

17. Approve Revisions as Recommended by the Policy Committee to Town Council Policy 2- 11:

Commission Appointments, Residency and Attendance Requirements, and Establishing a Quorum.

Laurel Prevetti, Town Manager, presented the staff report.

Opened public comment.

No one spoke.

Closed public comment.

MOTION: Motion by Council Member Hudes to adopt option 3 (attachment 3) as redlined.

Seconded by Council Member Sayoc.

VOTE: Motion passed unanimously.

18. Adopt a Resolution of the Council of the Town of Los Gatos for Model 3, Calling a Municipal Election for November 8, 2022, Requesting that the County Consolidate the Municipal Election with the General Election on November 8, 2022, and Submitting to the Qualified Electors of the Town at the November 8, 2022 Consolidated General Election a Measure to Amend Chapter 14 of the Los Gatos Town Code Relating to Business License Taxes.

Arn Andrews, Assistant Town Manager, presented the staff report.

Opened public comment.

Janet, Black Cat Hats
- Commented on the budget deficit.

Catherine Somers, Chamber of Commerce Executive Director - Commented in support of a smaller tax than the Finance Commission recommendation.

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SUBJECT: Draft Minutes of the Town Council Meeting of August 2, 2022 DATE: August 2, 2022
Other Business Item #18 – continued
Closed public comment.

MOTION: Motion by Council Member Hudes to return at a special meeting prior to August 12 with a draft resolution revising Model 3 to encompass a 120% tax increase in ECommerce, Manufacturing, Wholesaling, and Jobbing gross receipts, a 40% increase in Retailing gross receipts, a 30% increase for flat fees, and implement an ongoing Bay Area Consumer Price Index (CPI) adjustment to account for future inflation on flat fees. Seconded by Council Member Badame.

VOTE: Motion passed unanimously.

ADJOURNMENT
The meeting adjourned at 8:49 p.m.

Respectfully submitted:
_____________________________________
Jenna De Long, Deputy Clerk

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PREPARED BY: Wendy Wood
Town Clerk
Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
ITEM NO: 3
DATE: August 10, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Adopt a Resolution Reaffirming Resolution 2021-044 Regarding Brown Act Compliance and Teleconferencing and Making Findings Pursuant to Government Code Section 54953, as Amended by Assembly Bill 361, During the COVID-19 Pandemic
RECOMMENDATION:

Adopt a Resolution reaffirming Resolution 2021-044 and making findings pursuant to Government Code Section 54953, as amended by Assembly Bill 361, and authorizing the continued use of virtual meetings due to health and safety concerns for the public.

BACKGROUND:

On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allowed for relaxed provisions of the Ralph M. Brown Act (Brown Act) that allowed legislative bodies to conduct meetings through teleconferencing without having to meet the strict compliance of the Brown Act. All provisions of Executive Order N-29-20 concerning the conduct of public meetings expired on September 30, 2021.

DISCUSSION:

AB 361 was signed into law by the Governor on September 16, 2021, and went into effect immediately upon signing. It amends the Brown Act to allow local legislative bodies to continue using teleconferencing and virtual meeting technology after the September 30, 2021, expiration of the current Brown Act exemptions as long as there is a "proclaimed state of emergency" by the Governor. This allowance also depends on State or local officials imposing or recommending measures that promote social distancing or a legislative body finding that meeting in person would present an imminent safety risk to attendees.

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PAGE 2 OF 3
SUBJECT: Adopt a Resolution Regarding Brown Act Compliance and Teleconferencing DATE: July 26, 2022
DISCUSSION (Cont):

AB 361 requires Public agencies to make findings by majority vote within 30 days of the first teleconferenced meeting under AB 361 and every 30 days thereafter that a state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that officials continue to impose or recommend measures to promote social distancing.

Town Council adopted Resolution 2021-044 on October 5, 2021 regarding Brown Act compliance and teleconferencing pursuant to Government Code Section 54953, as amended by AB 361, and adopted resolutions on the following dates reaffirming Resolution 2021-044:
 November 2, 2021 adopted Resolution 2021-046
 November 16, 2021 adopted Resolution 2021-048
 December 7, 2021 adopted Resolution 2021-054
 December 21, 2021 adopted Resolution 2021-059
 January 18, 2022 adopted Resolution 2022-001
 February 1, 2022 adopted Resolution 2022-003
 February 15, 2022 adopted Resolution 2022-004
 March 1, 2022 adopted Resolution 2022-006
 March 15, 2022 adopted Resolution 2022-009
 April 5, 2022 adopted Resolution 2022-013
 April 19, 2022 adopted Resolution 2022-017
 May 3, 2022 adopted Resolution 2022-021
 May 17, 2022 adopted Resolution 2022-031
 June 7, 2022 adopted Resolution 2022-032
 June 21, 2022 adopted Resolution 2022-037
 July 12, 2022 adopted Resolution 2022-048
 August 2, 2022 adopted Resolution 2022-050
CONCLUSION:

Adopt a Resolution reaffirming Resolution 2021-044 making findings pursuant to Government Code Section 54953, as amended by Assembly Bill 361, and authorizing the continued use of virtual meetings. If adopted, virtual meetings may continue for all Town Boards, Commissions, and Committees.

COORDINATION:

This report was coordinated with the Town Attorney and Town Manager’s offices.

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PAGE 3 OF 3
SUBJECT: Adopt a Resolution Regarding Brown Act Compliance and Teleconferencing DATE: July 26, 2022
FISCAL IMPACT:

There will be no fiscal impact to the Town at this time.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachment:

1. Draft Resolution

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Resolution 2022 - Council Meeting Date
RESOLUTION 2022-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS REAFFIRMING RESOLUTION 2021-044 REGARDING BROWN ACT COMPLIANCE AND TELECONFERENCING PURSUANT TO GOVERNMENT CODE SECTION 54953, AS AMENDED BY ASSEMBLY BILL 361, DURING THE COVID-19 PANDEMIC WHEREAS, on March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19; and
WHEREAS, on March 12, 2020, the Town Manager of Los Gatos acting in the capacity of Town of Director of Emergency Services, issued a Proclamation of Local Emergency; and WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended and modified the teleconferencing requirements under the Brown Act (California Government Code Section 54950 et seq.) so that local legislative bodies can hold public meetings via teleconference (with audio or video communications, without a physical meeting location), as long as the meeting agenda identifies the teleconferencing procedures to be used; and
WHEREAS, on March 17, 2020, the Town Council of the Town of Los Gatos ratified the Proclamation of Local Emergency as set forth in Resolution 2020-008 and remains in full force and effect to date; and
WHEREAS, on June 4, 2021, the Governor clarified that the “reopening” of California on June 15, 2021 did not include any change to the proclaimed state of emergency or the powers exercised thereunder; and
WHEREAS, on June 11, 2021, the Governor issued Executive Order N-08-21, which extended the provision of N-29-20 concerning the conduct of public meetings through September 30, 2021, and the Governor subsequently signed legislation revising Brown Act requirements for teleconferenced public meetings (Assembly Bill 361, referred to hereinafter as “AB 361”); and
WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
ATTACHMENT 1

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2 of 3
Resolution 2022 - Council Meeting Date
WHEREAS, the Town Council of the Town of Los Gatos approved Resolution No. 2021- 044 on October 5, 2021 declaring the need for the Town Council, Boards, Commissions, and Committees to continue to meet remotely in order to ensure the health and safety of the public; and
WHEREAS, the Town of Los Gatos remains in a state of emergency due to the continuing spread of COVID-19; and
WHEREAS, the Centers for Disease Control and Prevention recommends physical distancing of at least six (6) feet whenever possible, avoiding crowds, and avoiding spaces that do not offer fresh air from the outdoors, particularly for people who are not fully vaccinated, or are at a higher risk of severe illness due to COVID-19; and WHEREAS, that the Santa Clara County Public Health Department continues to recommend that public bodies meet remotely to the extent possible; and WHEREAS, the Town’s public meeting facility is indoor and not designed to ensure circulation of fresh/outdoor air, and not designed to ensure that attendees can remain six (6) feet apart; and
WHEREAS, holding in-person meetings would encourage community members to come to Town facilities to participate in local government, and some of them would be at high risk of severe illness due to COVID-19; and
WHEREAS, technology exists that allows full participation from members of the public without requiring in-person attendance at a Town Council, Board, Commission, or Committee meeting.

WHEREAS, the Town Council has considered all information related to this matter, including the associated staff report and other information relating to COVID-19 provided at prior public meetings of the Town Council; and
WHEREAS, the Town Council now desires to adopt a Resolution finding that the requisite conditions continue to exist for the legislative bodies of the Town of Los Gatos, as defined in the Brown Act, to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE:

1. The Town Council hereby finds that the fact set forth in the above recitals and as contained in Resolution 2021-044 are true and correct, and establish the factual basis for the adoption of this Resolution;

2. There is an ongoing proclaimed state of emergency relating to the novel coronavirus causing the disease known as COVID-19 and as a result of that emergency,

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3 of 3
Resolution 2022 - Council Meeting Date
meeting inperson would present imminent risks to the health or safety of attendees of inperson meetings ofthis legislative body and all Town advisory bodies within the meaning of California Government Code section 54953(e)(1).

3. Under the present circumstances, including the risks mentioned in the preceding paragraph, the Town Council determines that authorizing teleconferenced public meetings consistent with Assembly Bill 361 is necessary and appropriate.

4. Staff are directed to take all actions necessary to implement this Resolution for all Town meetings in accordance with the foregoing provisions and the requirements of Government Code section 54953, as amended by Assembly Bill 361, including but not limited to returning for ratification of this Resolution every 30 days after teleconferencing for the first time pursuant to Assembly Bill 361 for so long as either of the following circumstances exists: (a) the state of emergency continues to directly impact the ability of this legislative body to meet in person; and/or (b) state or local officials, including but not limited to the County Health Officer, continue to impose or recommend measures to promote social distancing.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 16th day of August 2022, by the following vote:

COUNCIL MEMBERS:

AYES:

NAYS:

ABSENT:

ABSTAIN:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: ___________________
ATTEST:

TOWN CLERK OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: __________________

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PREPARED BY: Gitta Ungvari
Interim Finance Director
Reviewed by: Town Manager, Town Attorney and Assistant Town Manager 110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE:08/16/2022
ITEM NO: 4
DATE: August 1, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive the Fourth Quarter Investment Report (April through June 2022) for Fiscal Year 2021/22
RECOMMENDATION:

Receive the Fourth Quarter Investment Report (April through June 2022) for Fiscal Year 2021/22.

DISCUSSION:

The Finance Commission received this report on August 8, 2022 and had no comments.

As of June 30, 2022, the Town’s weighted portfolio yield was 1.37% which trended approximately 51 basis points above the Local Agency Investment Fund (LAIF) yield of 0.86%.

This favorable yield differential to LAIF was primarily due to the LAIF portfolio’s lower weighted average maturity (WAM) of 311 days versus the Town’s longer WAM of 453 days. The Town’s weighted average rate of return of 1.37% for the close of the fourth quarter is 21 basis points better than the 1.16% return at the close of the third quarter.

During the fourth quarter, LAIF yields climbed from to 37 basis points to 86 basis points through the end of June 2022. Staff in coordination with the Town’s investment advisor continued primarily replacing maturing investments in shorter to medium term maturities in the two- to three-year maturity range. These investments capture current yields that exceed the rates expected to be earned in the State Local Agency Investment Fund (LAIF) pool during that same time period. The State LAIF pool typically lags the market when current market yields are either increasing or decreasing.

Interest rates rose across the yield curve in the quarter, especially in the short-term maturity range of six months to two years. The rise in short term rates was influenced by a 75-basis

Page 18 ends

PAGE 2 OF 2
SUBJECT: Receive the Fourth Quarter Investment Report (April through June 2021) for Fiscal Year 2021/22
DATE: August 9, 2022
DISCUSSION (continued):
point interest rate hike instead of a 50-basis point hike at the June 15 Federal Open Market Committee meeting.

It was the largest interest rate move by the Federal Reserve since 1994, taking the federal funds rate to a range of 1.5-1.75%. The Federal Open Market Committee statement offered “the Committee decided to raise the target range for the federal funds rate to 1-1/2 to 1-3/4 percent and anticipates that ongoing increases in the target range will be appropriate.” CONCLUSION:

Staff recommends that the Finance Commission receive the Fourth Quarter Investment Report (April through June 2022) for Fiscal Year 2021/22.

Attachment:

1. Fourth Quarter Investment Report for FY 2021/22 (April through June 2022)

Page 19 ends

Town of Los Gatos
Summary Investment Information
June 30, 2022
Weighted Average YTM Portfolio Yield: 1.37% Weighted Average Maturity (days) 453 This Month Last Month One year ago
Portfolio Balance $72,886,943 $76,336,706 $67,951,235
Benchmarks/ References:

Town's Average Yield 1.37% 1.27% 1.37%
LAIF Yield for month 0.86% 0.68% 0.26%
3 mo. Treasury 1.71% 1.08% 0.05%
6 mo. Treasury 2.52% 1.58% 0.06%
2 yr. Treasury 2.96% 2.56% 0.25%
5 yr. Treasury (most recent) 3.04% 2.82% 0.89%
10 Yr. Treasury 3.02% 2.85% 1.50%
0 - 1 year
30%
1 - 2 years
30%
2 - 3 years
25%
3 - 5 years
15%
Portfolio Maturity Profile
Compliance: The Town's investments are in compliance with the Town's investment policy dated September 21, 2021 and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months.

Page 1 ends

Town of Los Gatos
Portfolio Allocation & Treasurer's Fund Balances
June 30, 2022
Month YTD
Fund Balances - Beginning of Month/Period $76,336,706.30 $67,951,235.09 Receipts 8,110,362.42 72,959,325.89
Disbursements (11,560,125.89) (68,023,618.15)
Fund Balances - End of Month/Period $72,886,942.83 $72,886,942.83 Portfolio Allocation: % of Portfolio Max. % 0r $ Allowed Per State Law or Policy BNY MM $253,598.98 0.47% 20% of Town Portfolio
US Treasury Notes $10,046,915.87 18.77% No Max. on US Treasuries Government Agency Debenture Notes $22,975,336.40 42.93% No Max. on Non-Mortgage Backed Corporate Medium Term Bonds $13,339,223.01 24.92% 30% of Town Portfolio Local Agency Investment Fund $6,905,470.30 12.90% $75 M per State Law Subtotal - Investments 53,520,544.56 100.00%
Reconciled Demand Deposit Balances 19,366,398.27
Total Treasurer's Fund $72,886,942.83
BNY MM

0.47% US Treasury Notes

18.77%
Government Agency Debenture Notes

42.93%
Corporate Medium Term Bonds

24.9%
Local Agency Investment Fund

12.9%
Portfolio Investment Allocation
0 10000000
20000000
30000000
40000000
50000000
60000000
70000000
80000000
90000000
Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Treasurer's Fund Balances
page 2 Page 21
Town of Los Gatos
Non-Treasury Restricted Fund Balances
June 30, 2022
JUNE 22 JUNE 22 JUNE 22
Beginning Deposits Interest/ Ending
Balance Realized Gain/Adj. Earnings Withdrawals Balance Non-Treasury Funds:
`
Cert. of Participation 2002 Series A Reserve Fund 686,341.17 $ 92.21 $ 686,433.38 Note 1 Cert. Of Participation 2010 Ser A Lease Pymt Fund 0.65 $ 0.65 Note 1 Cert. of Participation 2002 Lease Payment Fund 0.16 $ 0.16 Note 1 Cert. of Participation 2010 Series Reserve Fund 1,277,446.68 553.40 1,278,000.08 Note 2 Total Restricted Funds: $ 1,963,788.66 $ - $ 645.61 $ - $ 1,964,434.27 CEPPT IRS Section 115 Trust 387,834.74 300,000.00 (11,684.71) 0.00 676,150.03 Grand Total COP's and CEPPT Trust $ 2,351,623.40 $ 300,000.00 $ (11,039.10) $ - $ 2,640,584.30 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities.

Note 1: The three original funds for the Certificates of Participation 2002 Series A consist of construction funds which will be expended over the next few years, reserve funds which will guarantee the payment of lease payments, and a third fund for the disbursement of lease payments and initial delivery costs.

Note 2: The 2010 COP Funds are all for the Library construction, reserves to guarantee lease payments, and a lease payment fund for the life of the COP issue. The COI fund was closed in September 2010.

Note 3: The CEPPT Section IRS Section 115 Trust was established as an irrevocable trust dedicated to accumulate resources to fund the Town's unfunded liabilities related to pension and other p

Page 3 ends

Town of Los Gatos
Statement of Interest Earned
June 30, 2022
Interest by Month
July 2021 $57,076.80
August 2021 56,600.18
September 2021 54,523.00
October 2021 54,951.68
November 2021 51,445.84
December 2021 55,030.55
January 2022 51,909.39
February 2022 46,264.19
March 2022 50,912.58
April 20202 52,989.32
May 2022 55,136.41
June 2022 54,366.35
$641,206.29

Page 4 ends

Town of Los Gatos Investment Schedule June
2022
Maturity Yield to Interest Interest Interest Days
Deposit Par Original Market Purchased Date or Maturity Received Earned Earned to Institution CUSIP # Security Date Value Cost Value Interest Call Date or Call to Date Prior Yrs. Current FY Maturity Treasury 91282CAP6 US Treasury Note 6/30/2021 1,000,000.00 995,390.63 964,062.50 10/15/2023 0.33% $ 990.44 $ - $ 3,260.06 472 Toyota Motor Credit 89236THA6_1 Corporate Bond 04/12/21 500,000.00 510,580.00 488,839.09 8/25/2023 0.45% $ 5,868.75 $ 494.69 $ 2,285.61 421 Toyota Motor Credit 89236THA6 Corporate Bond 1/11/2022 1,100,000.00 1,107,315.00 1,075,446.00 8/25/2023 0.94% $ 1,815.00 $ - $ 4,812.29 421 US Treasury 91282CDD0 US Treasury Note 1/13/2022 1,100,000.00 1,090,675.78 1,063,046.88 10/31/2023 0.85% $ 1,219.27 $ - $ 4,286.54 488 US Treasury 91282CCN9 US Treasury Note 1/13/2022 1,200,000.00 1,188,375.00 1,164,000.00 7/31/2023 0.75% $ 73.37 $ - $ 4,153.18 396 FFCB 3133EKMX1 Gov. Agency Debenture 8/2/2019 1,000,000.00 1,014,400.00 987,826.09 2/23/2024 1.90% $ 62,625.83 $ 36,611.80 $ 19,145.14 603 FFCB 3133EMBE1 Gov. Agency Debenture 10/8/2020 1,600,000.00 1,598,000.00 1,527,766.56 3/28/2024 0.34% $ 7,053.34 $ 3,903.24 $ 5,376.16 637 FFCB 3133EMCQ3 Gov. Agency Debenture 10/16/2020 2,000,000.00 1,998,000.00 1,933,503.54 10/13/2024 0.31% $ 8,353.33 $ 4,295.55 $ 6,100.69 836 BankAmerica Corp 06051GHC6 Corporate Bond 10/9/2020 1,300,000.00 1,366,287.00 1,295,738.43 12/20/2023 0.66% $ 66,279.92 $ 13,250.31 $ 18,319.56 538 IBM 459200HG9 Corporate Bond 8/8/2019 1,000,000.00 995,010.00 999,502.94 8/1/2022 2.05% $ 46,510.42 $ 38,718.82 $ 20,422.50 32 IBM 459200JY8 Corporate Bond 3/25/2021 1,000,000.00 1,071,040.00 991,990.68 5/15/2024 0.71% $ 34,166.67 $ 1,964.86 $ 7,393.55 685 US Treasury 912828R28 US Treasury Note 7/2/2019 500,000.00 497,246.09 494,941.41 4/30/2023 1.77% $ 22,984.04 $ 17,663.79 $ 8,844.01 304 Freddie Mac 3137EAEN5 Gov. Agency Debenture 7/19/2019 2,000,000.00 2,072,358.00 1,995,292.76 6/19/2023 1.79% $ 160,416.67 $ 71,285.65 $ 36,543.91 354 FFCB 3133EKVF0 Gov. Agency Debenture 7/22/2019 1,000,000.00 999,630.00 995,726.02 1/17/2023 1.89% $ 46,614.58 $ 36,626.98 $ 18,855.92 201 Treasury 912828L57 US Treasury Note 7/22/2019 1,200,000.00 1,197,988.40 1,199,810.06 9/30/2022 2.09% $ 56,516.39 $ 42,014.96 $ 21,629.70 92 US Treasury 91282CDA6 Gov. Agency Debenture 1/31/2022 1,100,000.00 1,085,222.44 1,063,734.38 9/30/2023 1.07% $ 445.74 $ - $ 4,781.92 457 US Treasury 91282CAW1 Gov. Agency Debenture 7/15/2021 1,200,000.00 1,199,437.50 1,156,406.26 11/15/2023 0.27% $ 2,502.72 $ - $ 3,107.52 503 American Honda 02665WCZ2 Corporate Bond 11/27/2019 1,000,000.00 1,012,410.01 976,797.19 6/27/2024 2.12% $ 60,733.34 $ 33,895.56 $ 21,294.11 728 JP Morgan Chase 46625HJE1 Gov. Agency Debenture 2/11/2020 900,000.00 934,587.00 901,391.06 9/23/2022 1.74% $ 61,912.50 $ 22,179.72 $ 16,030.88 85 Honeywell Int'l. 438516BW5 Corporate Bond 11/20/2019 1,000,000.00 1,014,660.00 982,084.39 7/15/2024 1.64% $ 50,983.33 $ 31,978.44 $ 19,850.56 746 Caterpillar Financial Serv 14913Q2V0 Corporate Bond 2/23/2021 1,000,000.00 1,077,370.00 990,983.47 5/17/2024 0.44% $ 35,150.00 $ 1,582.27 $ 4,547.46 687 FNMA 3135G0V75 Gov. Agency Debenture 10/17/2019 1,100,000.00 1,105,833.30 1,075,146.34 7/2/2024 1.63% $ 42,831.25 $ 30,694.63 $ 18,012.12 733 US Bancorp 91159HHV5 Corporate Bond 12/24/2019 1,000,000.00 1,049,040.00 997,723.43 1/5/2024 2.12% $ 71,343.75 $ 32,781.93 $ 21,598.20 554 FHLB 3133834G3 Gov. Agency Debenture 3/11/2021 1,400,000.00 1,460,522.00 1,388,360.26 6/9/2023 0.19% $ 37,022.22 $ 854.65 $ 2,810.33 344 FFCB 3133EKQA7 Gov. Agency Debenture 10/21/2019 1,000,000.00 1,019,780.00 978,930.17 9/10/2024 1.66% $ 49,631.11 $ 28,373.17 $ 16,757.61 803 PNC Financial 69349LAM0 Corporate Bond 2/7/2022 1,000,000.00 1,033,470.00 1,002,715.63 1,266.67 6/25/2023 1.49% $ (1,266.67) $ - $ 5,372.34 360 FHLB 3135G05X7 Gov. Agency Debenture 6/10/2022 1,200,000.00 1,102,952.40 1,102,108.69 1,312.50 8/25/2025 3.04% $ (1,312.50) $ - $ 1,902.68 1152 Treasury 912828ZL7 Gov. Agency Debenture 4/12/2022 1,700,000.00 1,583,927.57 1,577,746.10 4/30/2025 2.72% $ 316.99 $ - $ 9,611.14 1035 JP Morgan Chase 46625HJT8 Corporate Bond 9/23/2019 1,400,000.00 1,485,414.00 1,408,666.00 2/1/2024 2.39% $ 127,788.89 $ 61,355.87 $ 34,667.02 581 American Honda 02665WDH1 Corporate Bond 2/14/2020 600,000.00 603,756.00 593,717.56 5/10/2023 1.75% $ 28,145.00 $ 14,494.97 $ 10,539.17 314 Treasury 912828V23 US Treasury Note 11/29/2021 1,000,000.00 1,032,933.04 989,296.88 12/31/2023 0.66% $ 13,206.52 $ - $ 3,924.44 549 Treasury 91282CBE0_2 Gov. Agency Debenture 10/7/2021 1,000,000.00 994,768.98 957,226.56 1/15/2024 0.36% $ 339.67 $ - $ 2,587.41 564 FHLB 3130ALH98 Gov. Agency Debenture 2/26/2021 1,000,000.00 997,610.00 959,212.41 2/26/2024 0.33% $ 2,500.00 $ 1,119.96 $ 3,296.67 606 Treasury 912828M80 US Treasury Note 7/22/2019 1,000,000.00 1,006,175.23 998,437.50 11/30/2022 1.81% $ 57,158.47 $ 35,281.07 $ 18,163.03 153 Treasury 912828U57 US Treasury Note 7/31/2019 1,000,000.00 1,011,875.00 988,515.62 11/30/2023 1.84% $ 60,208.33 $ 35,502.32 $ 18,511.92 518 Treasury 912828X70 US Treasury Note 12/30/2019 1,000,000.00 1,010,589.29 982,539.06 4/30/2024 1.75% $ 51,703.30 $ 29,364.36 $ 19,558.38 670 Treasury 912828XT2 US Treasury Note 10/31/2019 1,000,000.00 1,015,667.41 981,914.06 5/31/2024 1.64% $ 51,639.34 $ 27,624.64 $ 16,583.87 701 American Honda 02665WCQ2 Corporate Bond 9/14/2021 950,000.00 1,012,871.00 952,517.20 10/10/2023 0.41% $ 19,705.90 $ - $ 3,232.93 467 FFCB 3133EJ3Q0 Gov. Agency Debenture 8/28/2019 1,500,000.00 1,587,503.75 1,500,018.51 12/21/2023 2.12% $ 121,348.96 $ 42,086.02 $ 22,859.22 539 Freddie Mac 3133EKKT2 Gov. Agency Debenture 6/24/2019 1,550,000.00 1,573,188.00 1,547,845.70 2/8/2023 1.82% $ 100,168.75 $ 57,521.06 $ 28,487.36 223 Treasury 91282CBE0 Gov. Agency Debenture 9/15/2021 650,000.00 647,615.46 622,197.26 1/15/2024 0.28% $ 269.37 $ - $ 1,447.14 564 Subtotal $ 45,750,000.00 $ 46,361,475.28 $ 44,853,724.65 $ 2,579.17 $ 1,565,964.30 $ 753,521.26 $ 510,964.25 BNY MM Money Market 253,598.98 253,598.98 0.00% 1
LAIF State Investment Pool 6,905,470.30 6,905,470.30 0.86% 29,469.56 1 $53,520,544.56 $52,012,793.93 $ 1,565,964.30 $ 753,521.26 $ 540,433.81 Matured Assets
US Treasury 912828Y20 Gov. Agency Debenture 1/31/2020 1,000,000.00 1,016,601.56 7/15/2021 1.47% $ 38,221.16 $ 20,977.00 $ 609.80 Wells Fargo 94988J6A0 Corporate Bond 6/24/2020 1,350,000.00 1,370,749.50 9/9/2021 0.80% $ 46,023.53 $ 10,139.92 $ 1,940.52 FNMA 3135G0Q89 Gov. Agency Debenture 2/10/2020 1,000,000.00 998,702.00 10/7/2021 1.38% $ 22,802.08 $ 20,147.24 $ 3,941.85 FHLB 3130AABG2 US Treasury Note 4/15/2019 1,000,000.00 988,250.00 11/29/2021 2.34% $ 49,166.67 $ 51,343.12 $ 9,670.58 Toyota Motor Credit 89236TDP7 Corporate Bond 05/20/19 1,100,000.00 1,102,596.00 1/11/2022 2.50% $ 75,551.67 $ 58,418.45 $ 14,755.96 Freddie Mac 3137EADB2 Gov. Agency Debenture 1/17/2020 2,100,000.00 2,132,039.70 1/13/2022 2.12% $ 99,195.84 $ 49,063.54 $ 18,236.83 American Express Credit Corp. 0258M0EG0 Corporate Bond 4/5/2021 1,000,000.00 1,020,330.00 1/31/2022 0.46% $ 24,600.00 $ 553.07 $ 1,382.68 PNC Financial 693476BN2 Corporate Bond 8/15/2019 1,000,000.00 1,029,280.00 2/6/2022 2.12% $ 84,608.33 $ 39,793.76 $ 12,838.57 FNMA 3135G0V59 Gov. Agency Debenture 11/27/2019 1,540,000.00 1,562,924.44 4/12/2022 1.61% $ 82,293.75 $ 39,792.92 $ 19,588.25 FHLB 313379Q69 Gov. Agency Debenture 7/22/2019 1,000,000.00 1,006,960.00 6/10/2022 1.87% $ 61,270.83 $ 36,595.58 $ 17,807.44 0 Total Investments "Matured" $ 100,772.47
Total Interest FY 20_21 Matured and Current $ 641,206.29 Maturity Profile Amount
0-1 year $19,533,000.00
1-2 years $25,149,981.28
2-3 years $7,734,610.88
3-5 years $ 1,102,952.40
$53,520,544.56
Amortized
Institution Cost
BNY Assets $46,361,475.28
BNY MM 253,598.98
LAIF 6,905,470.30
Totals: $53,520,544.56
Market to Cost Position Report

Page 24 ends

Town of Los Gatos
Summary Investment Information
May 31, 2022
Weighted Average YTM Portfolio Yield: 1.27% Weighted Average Maturity (days) 453 This Month Last Month One year ago
Portfolio Balance $76,336,706 $76,134,869 $64,959,658
Benchmarks/ References:

Town's Average Yield 1.27% 1.27% 1.40%
LAIF Yield for month 0.68% 0.52% 0.32%
3 mo. Treasury 1.08% 0.85% 0.02%
6 mo. Treasury 1.58% 1.41% 0.04%
2 yr. Treasury 2.56% 2.72% 0.15%
5 yr. Treasury (most recent) 2.82% 2.96% 0.80%
10 Yr. Treasury 2.85% 2.94% 1.60%
0 - 1 year
30%
1 - 2 years
30%
2 - 3 years
25%
3 - 5 years
15%
Portfolio Maturity Profile
Compliance: The Town's investments are in compliance with the Town's investment policy dated September 21, 2021 and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months.

Page 1 ends

Town of Los Gatos
Portfolio Allocation & Treasurer's Fund Balances
May 31, 2022
Month YTD
Fund Balances - Beginning of Month/Period $76,134,869.43 $67,951,235.09 Receipts 3,443,254.21 64,848,963.47
Disbursements (3,241,417.34) (56,463,492.26)
Fund Balances - End of Month/Period $76,336,706.30 $76,336,706.30 Portfolio Allocation: % of Portfolio Max. % 0r $ Allowed Per State Law or Policy BNY MM $240,447.60 0.45% 20% of Town Portfolio
US Treasury Notes $10,046,915.87 18.81% No Max. on US Treasuries Government Agency Debenture Notes $22,879,344.00 42.84% No Max. on Non-Mortgage Backed Corporate Medium Term Bonds $13,339,223.01 24.97% 30% of Town Portfolio Local Agency Investment Fund $6,905,470.30 12.93% $75 M per State Law Subtotal - Investments 53,411,400.78 100.00%
Reconciled Demand Deposit Balances 22,925,305.52
Total Treasurer's Fund $76,336,706.30
BNY MM

0.45% US Treasury Notes

18.81%
Government Agency Debenture Notes

42.84%
Corporate Medium Term Bonds

25.0%
Local Agency Investment Fund

12.9%
Portfolio Investment Allocation
0 10000000
20000000
30000000
40000000
50000000
60000000
70000000
80000000
90000000
May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Treasurer's Fund Balances
page 2 Page 26
Town of Los Gatos
Non-Treasury Restricted Fund Balances
May 31, 2022
MAY 22 MAY 22 MAY 22
Beginning Deposits Interest/ Ending
Balance Realized Gain/Adj. Earnings Withdrawals Balance Non-Treasury Funds:
`
Cert. of Participation 2002 Series A Reserve Fund 686,335.47 $ 5.70 $ 686,341.17 Note 1 Cert. Of Participation 2010 Ser A Lease Pymt Fund 0.65 $ 0.65 Note 1 Cert. of Participation 2002 Lease Payment Fund 0.16 $ 0.16 Note 1 Cert. of Participation 2010 Series Reserve Fund 1,277,223.26 223.42 1,277,446.68 Note 2 Total Restricted Funds: $ 1,963,559.54 $ - $ 229.12 $ - $ 1,963,788.66 CEPPT IRS Section 115 Trust 387,511.56 0.00 323.18 0.00 387,834.74 Grand Total COP's and CEPPT Trust $ 2,351,071.10 $ - $ 552.30 $ - $ 2,351,623.40 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities.

Note 3: The CEPPT Section IRS Section 115 Trust was established as an irrevocable trust dedicated to accumulate resources to fund the Town's unfunded liabilities related to pension and other p

Page 3 ends

Town of Los Gatos
Statement of Interest Earned
May 31, 2022
Interest by Month
July 2021 $57,076.80
August 2021 56,600.18
September 2021 54,523.00
October 2021 54,951.68
November 2021 51,445.84
December 2021 55,030.55
January 2022 51,909.39
February 2022 46,264.19
March 2022 50,912.58
April 20202 52,989.32
May 2022 55,136.41
June 2022
$586,839.94

Page 4 ends

Town of Los Gatos Investment Schedule May
2022
Maturity Yield to Interest Interest Interest Days
Deposit Par Original Market Purchased Date or Maturity Received Earned Earned to Institution CUSIP # Security Date Value Cost Value Interest Call Date or Call to Date Prior Yrs. Current FY Maturity Treasury 91282CAP6 US Treasury Note 6/30/2021 1,000,000.00 995,390.63 970,781.25 10/15/2023 0.33% $ 990.44 $ - $ 2,992.11 502 Toyota Motor Credit 89236THA6_1 Corporate Bond 04/12/21 500,000.00 510,580.00 493,354.08 8/25/2023 0.45% $ 5,868.75 $ 494.69 $ 2,097.75 451 Toyota Motor Credit 89236THA6 Corporate Bond 1/11/2022 1,100,000.00 1,107,315.00 1,085,378.98 8/25/2023 0.94% $ 1,815.00 $ - $ 3,963.06 451 US Treasury 91282CDD0 US Treasury Note 1/13/2022 1,100,000.00 1,090,675.78 1,070,609.38 10/31/2023 0.85% $ 1,219.27 $ - $ 3,521.09 518 US Treasury 91282CCN9 US Treasury Note 1/13/2022 1,200,000.00 1,188,375.00 1,171,312.50 7/31/2023 0.75% $ 73.37 $ - $ 3,411.54 426 FFCB 3133EKMX1 Gov. Agency Debenture 8/2/2019 1,000,000.00 1,014,400.00 995,364.44 2/23/2024 1.90% $ 62,625.83 $ 36,611.80 $ 17,571.57 633 FFCB 3133EMBE1 Gov. Agency Debenture 10/8/2020 1,600,000.00 1,598,000.00 1,535,626.24 3/28/2024 0.34% $ 7,053.34 $ 3,903.24 $ 4,934.29 667 FFCB 3133EMCQ3 Gov. Agency Debenture 10/16/2020 2,000,000.00 1,998,000.00 1,946,459.72 10/13/2024 0.31% $ 8,353.33 $ 4,295.55 $ 5,599.26 866 BankAmerica Corp 06051GHC6 Corporate Bond 10/9/2020 1,300,000.00 1,366,287.00 1,299,666.65 12/20/2023 0.66% $ 46,753.92 $ 13,250.31 $ 16,813.84 568 IBM 459200HG9 Corporate Bond 8/8/2019 1,000,000.00 995,010.00 1,000,354.41 8/1/2022 2.05% $ 46,510.42 $ 38,718.82 $ 18,743.94 62 IBM 459200JY8 Corporate Bond 3/25/2021 1,000,000.00 1,071,040.00 1,001,526.18 5/15/2024 0.71% $ 34,166.67 $ 1,964.86 $ 6,785.86 715 US Treasury 912828R28 US Treasury Note 7/2/2019 500,000.00 497,246.09 497,890.63 4/30/2023 1.77% $ 22,984.04 $ 17,663.79 $ 8,117.11 334 Freddie Mac 3137EAEN5 Gov. Agency Debenture 7/19/2019 2,000,000.00 2,072,358.00 2,012,968.80 6/19/2023 1.79% $ 132,916.67 $ 71,285.65 $ 33,540.30 384 FFCB 3133EKVF0 Gov. Agency Debenture 7/22/2019 1,000,000.00 999,630.00 1,001,768.09 1/17/2023 1.89% $ 46,614.58 $ 36,626.98 $ 17,306.12 231 Treasury 912828L57 US Treasury Note 7/22/2019 1,200,000.00 1,197,988.40 1,201,546.87 9/30/2022 2.09% $ 56,516.39 $ 42,014.96 $ 19,851.92 122 US Treasury 91282CDA6 Gov. Agency Debenture 1/31/2022 1,100,000.00 1,085,222.44 1,071,382.82 9/30/2023 1.07% $ 445.74 $ - $ 3,825.54 487 US Treasury 91282CAW1 Gov. Agency Debenture 7/15/2021 1,200,000.00 1,199,437.50 1,164,656.26 11/15/2023 0.27% $ 2,502.72 $ - $ 2,841.16 533 American Honda 02665WCZ2 Corporate Bond 11/27/2019 1,000,000.00 1,012,410.01 986,274.10 6/27/2024 2.12% $ 60,733.34 $ 33,895.56 $ 19,543.91 758 JP Morgan Chase 46625HJE1 Gov. Agency Debenture 2/11/2020 900,000.00 934,587.00 903,801.28 9/23/2022 1.74% $ 61,912.50 $ 22,179.72 $ 14,713.28 115 Honeywell Int'l. 438516BW5 Corporate Bond 11/20/2019 1,000,000.00 1,014,660.00 989,975.65 7/15/2024 1.64% $ 50,983.33 $ 31,978.44 $ 18,219.01 776 Caterpillar Financial Serv 14913Q2V0 Corporate Bond 2/23/2021 1,000,000.00 1,077,370.00 999,248.38 5/17/2024 0.44% $ 35,150.00 $ 1,582.27 $ 4,173.69 717 FNMA 3135G0V75 Gov. Agency Debenture 10/17/2019 1,100,000.00 1,105,833.30 1,082,632.19 7/2/2024 1.63% $ 42,831.25 $ 30,694.63 $ 16,531.67 763 US Bancorp 91159HHV5 Corporate Bond 12/24/2019 1,000,000.00 1,049,040.00 1,005,985.55 1/5/2024 2.12% $ 71,343.75 $ 32,781.93 $ 19,823.01 584 FHLB 3133834G3 Gov. Agency Debenture 3/11/2021 1,400,000.00 1,460,522.00 1,398,879.51 6/9/2023 0.19% $ 22,147.22 $ 854.65 $ 2,579.34 374 FFCB 3133EKQA7 Gov. Agency Debenture 10/21/2019 1,000,000.00 1,019,780.00 986,997.83 9/10/2024 1.66% $ 49,631.11 $ 28,373.17 $ 15,380.28 833 PNC Financial 69349LAM0 Corporate Bond 2/7/2022 1,000,000.00 1,033,470.00 1,010,744.77 1,266.67 6/25/2023 1.49% $ (1,266.67) $ - $ 4,245.28 390 FHLB 313379Q69 Gov. Agency Debenture 7/22/2019 1,000,000.00 1,006,960.00 1,000,344.94 6/10/2022 1.87% $ 50,645.83 $ 36,595.58 $ 17,291.28 10 Treasury 912828ZL7 Gov. Agency Debenture 4/12/2022 1,700,000.00 1,583,927.57 1,588,371.10 4/30/2025 2.72% $ 316.99 $ - $ 5,961.34 1065 JP Morgan Chase 46625HJT8 Corporate Bond 9/23/2019 1,400,000.00 1,485,414.00 1,422,367.04 2/1/2024 2.39% $ 127,788.89 $ 61,355.87 $ 31,817.67 611 American Honda 02665WDH1 Corporate Bond 2/14/2020 600,000.00 603,756.00 597,468.98 5/10/2023 1.75% $ 28,145.00 $ 14,494.97 $ 9,672.94 344 Treasury 912828V23 US Treasury Note 11/29/2021 1,000,000.00 1,032,933.04 998,046.88 12/31/2023 0.66% $ 1,956.52 $ - $ 3,371.71 579 Treasury 91282CBE0_2 Gov. Agency Debenture 10/7/2021 1,000,000.00 994,768.98 964,218.75 1/15/2024 0.36% $ 339.67 $ - $ 2,295.59 594 FHLB 3130ALH98 Gov. Agency Debenture 2/26/2021 1,000,000.00 997,610.00 965,996.38 2/26/2024 0.33% $ 2,500.00 $ 1,119.96 $ 3,025.71 636 Treasury 912828M80 US Treasury Note 7/22/2019 1,000,000.00 1,006,175.23 1,001,953.12 11/30/2022 1.81% $ 57,158.47 $ 35,281.07 $ 16,670.18 183 Treasury 912828U57 US Treasury Note 7/31/2019 1,000,000.00 1,011,875.00 996,914.06 11/30/2023 1.84% $ 60,208.33 $ 35,502.32 $ 16,990.40 548 Treasury 912828X70 US Treasury Note 12/30/2019 1,000,000.00 1,010,589.29 990,625.00 4/30/2024 1.75% $ 51,703.30 $ 29,364.36 $ 17,950.84 700 Treasury 912828XT2 US Treasury Note 10/31/2019 1,000,000.00 1,015,667.41 989,804.69 5/31/2024 1.64% $ 51,639.34 $ 27,624.64 $ 15,220.81 731 American Honda 02665WCQ2 Corporate Bond 9/14/2021 950,000.00 1,012,871.00 959,764.29 10/10/2023 0.41% $ 19,705.90 $ - $ 2,897.33 497 FFCB 3133EJ3Q0 Gov. Agency Debenture 8/28/2019 1,500,000.00 1,587,503.75 1,513,594.17 12/21/2023 2.12% $ 99,786.46 $ 42,086.02 $ 20,980.38 569 Freddie Mac 3133EKKT2 Gov. Agency Debenture 6/24/2019 1,550,000.00 1,573,188.00 1,555,763.52 2/8/2023 1.82% $ 100,168.75 $ 57,521.06 $ 26,145.94 253 Treasury 91282CBE0 Gov. Agency Debenture 9/15/2021 650,000.00 647,615.46 626,742.19 1/15/2024 0.28% $ 269.37 $ - $ 1,296.39 594 Subtotal $ 45,550,000.00 $ 46,265,482.88 $ 45,057,161.67 $ 1,266.67 $ 1,523,209.13 $ 790,116.83 $ 478,714.41 BNY MM Money Market 240,447.60 240,447.60 0.00% 1
LAIF State Investment Pool 6,905,470.30 6,905,470.30 0.68% 25,160.49 1 $53,411,400.78 $52,203,079.57 $ 1,523,209.13 $ 790,116.83 $ 503,874.90 Matured Assets
US Treasury 912828Y20 Gov. Agency Debenture 1/31/2020 1,000,000.00 1,016,601.56 7/15/2021 1.47% $ 38,221.16 $ 20,977.00 $ 609.80 Wells Fargo 94988J6A0 Corporate Bond 6/24/2020 1,350,000.00 1,370,749.50 9/9/2021 0.80% $ 46,023.53 $ 10,139.92 $ 1,940.52 FNMA 3135G0Q89 Gov. Agency Debenture 2/10/2020 1,000,000.00 998,702.00 10/7/2021 1.38% $ 22,802.08 $ 20,147.24 $ 3,941.85 FHLB 3130AABG2 US Treasury Note 4/15/2019 1,000,000.00 988,250.00 11/29/2021 2.34% $ 49,166.67 $ 51,343.12 $ 9,670.58 Toyota Motor Credit 89236TDP7 Corporate Bond 05/20/19 1,100,000.00 1,102,596.00 1/11/2022 2.50% $ 75,551.67 $ 58,418.45 $ 14,755.96 Freddie Mac 3137EADB2 Gov. Agency Debenture 1/17/2020 2,100,000.00 2,132,039.70 1/13/2022 2.12% $ 99,195.84 $ 49,063.54 $ 18,236.83 American Express Credit Corp. 0258M0EG0 Corporate Bond 4/5/2021 1,000,000.00 1,020,330.00 1/31/2022 0.46% $ 24,600.00 $ 553.07 $ 1,382.68 PNC Financial 693476BN2 Corporate Bond 8/15/2019 1,000,000.00 1,029,280.00 2/6/2022 2.12% $ 84,608.33 $ 39,793.76 $ 12,838.57 FNMA 3135G0V59 Gov. Agency Debenture 11/27/2019 1,540,000.00 1,562,924.44 4/12/2022 1.61% $ 82,293.75 $ 39,792.92 $ 19,588.25 Total Investments "Matured" $ 82,965.04
Total Interest FY 20_21 Matured and Current $ 586,839.94 Maturity Profile Amount
0-1 year $15,960,458.62
1-2 years $28,700,663.87
2-3 years $8,750,278.29
3-5 years $ -
$53,411,400.78
Amortized
Institution Cost
BNY Assets $46,265,482.88
BNY MM 240,447.60
LAIF 6,905,470.30
Totals: $53,411,400.78
Market to Cost Position Report

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Town of Los Gatos
Summary Investment Information
April 30, 2022
Weighted Average YTM Portfolio Yield: 1.27% Weighted Average Maturity (days) 481 This Month Last Month One year ago
Portfolio Balance $76,134,869 $71,616,902 $66,219,351
Benchmarks/ References:

Town's Average Yield 1.27% 1.16% 1.41%
LAIF Yield for month 0.52% 0.37% 0.34%
3 mo. Treasury 0.85% 0.51% 0.02%
6 mo. Treasury 1.41% 1.03% 0.04%
2 yr. Treasury 2.72% 2.34% 0.16%
5 yr. Treasury (most recent) 2.96% 2.46% 0.85%
10 Yr. Treasury 2.94% 2.34% 1.63%
0 - 1 year
30%
1 - 2 years
30%
2 - 3 years
25%
3 - 5 years
15%
Portfolio Maturity Profile
Compliance: The Town's investments are in compliance with the Town's investment policy dated September 21, 2021 and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months.

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Town of Los Gatos
Portfolio Allocation & Treasurer's Fund Balances
April 30, 2022
Month YTD
Fund Balances - Beginning of Month/Period $71,616,901.74 $67,951,235.09 Receipts 8,289,913.05 61,405,709.26
Disbursements (3,771,945.36) (53,222,074.92)
Fund Balances - End of Month/Period $76,134,869.43 $76,134,869.43 Portfolio Allocation: % of Portfolio Max. % 0r $ Allowed Per State Law or Policy BNY MM $153,893.45 0.29% 20% of Town Portfolio
US Treasury Notes $10,046,915.87 18.84% No Max. on US Treasuries Government Agency Debenture Notes $22,879,344.00 42.91% No Max. on Non-Mortgage Backed Corporate Medium Term Bonds $13,339,223.01 25.02% 30% of Town Portfolio Local Agency Investment Fund $6,905,470.30 12.95% $75 M per State Law Subtotal - Investments 53,324,846.63 100.00%
Reconciled Demand Deposit Balances 22,810,022.80
Total Treasurer's Fund $76,134,869.43
BNY MM

0.29% US Treasury Notes

18.84%
Government Agency Debenture Notes

42.91%
Corporate Medium Term Bonds

25.0%
Local Agency Investment Fund

12.9%
Portfolio Investment Allocation
0 10000000
20000000
30000000
40000000
50000000
60000000
70000000
80000000
Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 Treasurer's Fund Balances
page 2 Page 31
Town of Los Gatos
Non-Treasury Restricted Fund Balances
April 30, 2022
APR 22 APR 22 APR 22
Beginning Deposits Interest/ Ending
Balance Realized Gain/Adj. Earnings Withdrawals Balance Non-Treasury Funds:
`
Cert. of Participation 2002 Series A Reserve Fund 686,329.58 $ 5.89 $ 686,335.47 Note 1 Cert. Of Participation 2010 Ser A Lease Pymt Fund 0.65 $ 0.65 Note 1 Cert. of Participation 2002 Lease Payment Fund 0.16 $ 0.16 Note 1 Cert. of Participation 2010 Series Reserve Fund 1,277,148.48 74.78 1,277,223.26 Note 2 Total Restricted Funds: $ 1,963,478.87 $ - $ 80.67 $ - $ 1,963,559.54 CEPPT IRS Section 115 Trust 0.00 390,000.00 (2,488.44) 0.00 387,511.56 Grand Total COP's and CEPPT Trust $ 1,963,478.87 $ 390,000.00 $ (2,407.77) $ - $ 2,351,071.10 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities.

Note 3: The CEPPT Section IRS Section 115 Trust was established as an irrevocable trust dedicated to accumulate resources to fund the Town's unfunded liabilities related to pension and other p

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Town of Los Gatos
Statement of Interest Earned
April 30, 2022
Interest by Month
July 2021 $57,076.80
August 2021 56,600.18
September 2021 54,523.00
October 2021 54,951.68
November 2021 51,445.84
December 2021 55,030.55
January 2022 51,909.39
February 2022 46,264.19
March 2022 50,912.58
April 20202 52,989.32
May 2022
June 2022
$531,703.53

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Town of Los Gatos Investment Schedule April
2022
Maturity Yield to Interest Interest Interest Days
Deposit Par Original Market Purchased Date or Maturity Received Earned Earned to Institution CUSIP # Security Date Value Cost Value Interest Call Date or Call to Date Prior Yrs. Current FY Maturity Treasury 91282CAP6 US Treasury Note 6/30/2021 1,000,000.00 995,390.63 966,132.81 10/15/2023 0.33% $ 990.44 $ - $ 2,715.23 533 Toyota Motor Credit 89236THA6_1 Corporate Bond 04/12/21 500,000.00 510,580.00 491,172.32 8/25/2023 0.45% $ 5,868.75 $ 494.69 $ 1,903.63 482 Toyota Motor Credit 89236THA6 Corporate Bond 1/11/2022 1,100,000.00 1,107,315.00 1,080,579.09 8/25/2023 0.94% $ 1,815.00 $ - $ 3,085.53 482 US Treasury 91282CDD0 US Treasury Note 1/13/2022 1,100,000.00 1,090,675.78 1,065,195.32 10/31/2023 0.85% $ 1,219.27 $ - $ 2,730.12 549 US Treasury 91282CCN9 US Treasury Note 1/13/2022 1,200,000.00 1,188,375.00 1,166,671.87 7/31/2023 0.75% $ 73.37 $ - $ 2,645.18 457 FFCB 3133EKMX1 Gov. Agency Debenture 8/2/2019 1,000,000.00 1,014,400.00 995,245.79 2/23/2024 1.90% $ 62,625.83 $ 36,611.80 $ 15,945.54 664 FFCB 3133EMBE1 Gov. Agency Debenture 10/8/2020 1,600,000.00 1,598,000.00 1,529,209.34 3/28/2024 0.34% $ 7,053.34 $ 3,903.24 $ 4,477.68 698 FFCB 3133EMCQ3 Gov. Agency Debenture 10/16/2020 2,000,000.00 1,998,000.00 1,939,193.82 10/13/2024 0.31% $ 8,353.33 $ 4,295.55 $ 5,081.12 897 BankAmerica Corp 06051GHC6 Corporate Bond 10/9/2020 1,300,000.00 1,366,287.00 1,296,952.06 12/20/2023 0.66% $ 46,753.92 $ 13,250.31 $ 15,257.94 599 IBM 459200HG9 Corporate Bond 8/8/2019 1,000,000.00 995,010.00 998,784.83 8/1/2022 2.05% $ 46,510.42 $ 38,718.82 $ 17,009.42 93 IBM 459200JY8 Corporate Bond 3/25/2021 1,000,000.00 1,071,040.00 995,199.15 5/15/2024 0.71% $ 19,166.67 $ 1,964.86 $ 6,157.91 746 US Treasury 912828R28 US Treasury Note 7/2/2019 500,000.00 497,246.09 497,343.75 4/30/2023 1.77% $ 22,984.04 $ 17,663.79 $ 7,365.97 365 Freddie Mac 3137EAEN5 Gov. Agency Debenture 7/19/2019 2,000,000.00 2,072,358.00 2,009,389.52 6/19/2023 1.79% $ 132,916.67 $ 71,285.65 $ 30,436.57 415 FFCB 3133EKVF0 Gov. Agency Debenture 7/22/2019 1,000,000.00 999,630.00 1,001,799.63 1/17/2023 1.89% $ 46,614.58 $ 36,626.98 $ 15,704.66 262 Treasury 912828L57 US Treasury Note 7/22/2019 1,200,000.00 1,197,988.40 1,202,109.37 9/30/2022 2.09% $ 56,516.39 $ 42,014.96 $ 18,014.88 153 US Treasury 91282CDA6 Gov. Agency Debenture 1/31/2022 1,100,000.00 1,085,222.44 1,066,054.68 9/30/2023 1.07% $ 445.74 $ - $ 2,837.27 518 US Treasury 91282CAW1 Gov. Agency Debenture 7/15/2021 1,200,000.00 1,199,437.50 1,158,515.63 11/15/2023 0.27% $ 1,002.72 $ - $ 2,565.92 564 American Honda 02665WCZ2 Corporate Bond 11/27/2019 1,000,000.00 1,012,410.01 984,225.82 6/27/2024 2.12% $ 60,733.34 $ 33,895.56 $ 17,735.37 789 JP Morgan Chase 46625HJE1 Gov. Agency Debenture 2/11/2020 900,000.00 934,587.00 905,157.17 9/23/2022 1.74% $ 61,912.50 $ 22,179.72 $ 13,351.75 146 Honeywell Int'l. 438516BW5 Corporate Bond 11/20/2019 1,000,000.00 1,014,660.00 987,393.49 7/15/2024 1.64% $ 50,983.33 $ 31,978.44 $ 16,533.07 807 Caterpillar Financial Serv 14913Q2V0 Corporate Bond 2/23/2021 1,000,000.00 1,077,370.00 997,013.34 5/17/2024 0.44% $ 20,900.00 $ 1,582.27 $ 3,787.47 748 FNMA 3135G0V75 Gov. Agency Debenture 10/17/2019 1,100,000.00 1,105,833.30 1,077,166.83 7/2/2024 1.63% $ 42,831.25 $ 30,694.63 $ 15,001.87 794 US Bancorp 91159HHV5 Corporate Bond 12/24/2019 1,000,000.00 1,049,040.00 1,003,818.76 1/5/2024 2.12% $ 71,343.75 $ 32,781.93 $ 17,988.64 615 FHLB 3133834G3 Gov. Agency Debenture 3/11/2021 1,400,000.00 1,460,522.00 1,397,657.32 6/9/2023 0.19% $ 22,147.22 $ 854.65 $ 2,340.66 405 FFCB 3133EKQA7 Gov. Agency Debenture 10/21/2019 1,000,000.00 1,019,780.00 982,541.48 9/10/2024 1.66% $ 49,631.11 $ 28,373.17 $ 13,957.03 864 PNC Financial 69349LAM0 Corporate Bond 2/7/2022 1,000,000.00 1,033,470.00 1,009,129.89 1,266.67 6/25/2023 1.49% $ (1,266.67) $ - $ 3,080.64 421 FHLB 313379Q69 Gov. Agency Debenture 7/22/2019 1,000,000.00 1,006,960.00 1,001,659.44 6/10/2022 1.87% $ 50,645.83 $ 36,595.58 $ 15,691.19 41 Treasury 912828ZL7 Gov. Agency Debenture 4/12/2022 1,700,000.00 1,583,927.57 1,577,812.50 4/30/2025 2.72% $ 316.99 $ - $ 2,189.88 1096 JP Morgan Chase 46625HJT8 Corporate Bond 9/23/2019 1,400,000.00 1,485,414.00 1,419,328.36 2/1/2024 2.39% $ 127,788.89 $ 61,355.87 $ 28,873.35 642 American Honda 02665WDH1 Corporate Bond 2/14/2020 600,000.00 603,756.00 595,307.03 5/10/2023 1.75% $ 22,295.00 $ 14,494.97 $ 8,777.83 375 Treasury 912828V23 US Treasury Note 11/29/2021 1,000,000.00 1,032,933.04 994,179.69 12/31/2023 0.66% $ 1,956.52 $ - $ 2,800.54 610 Treasury 91282CBE0_2 Gov. Agency Debenture 10/7/2021 1,000,000.00 994,768.98 958,515.62 1/15/2024 0.36% $ 339.67 $ - $ 1,994.05 625 FHLB 3130ALH98 Gov. Agency Debenture 2/26/2021 1,000,000.00 997,610.00 961,171.45 2/26/2024 0.33% $ 2,500.00 $ 1,119.96 $ 2,745.72 667 Treasury 912828M80 US Treasury Note 7/22/2019 1,000,000.00 1,006,175.23 1,002,304.69 11/30/2022 1.81% $ 47,158.47 $ 35,281.07 $ 15,127.57 214 Treasury 912828U57 US Treasury Note 7/31/2019 1,000,000.00 1,011,875.00 993,320.31 11/30/2023 1.84% $ 49,583.33 $ 35,502.32 $ 15,418.15 579 Treasury 912828X70 US Treasury Note 12/30/2019 1,000,000.00 1,010,589.29 986,210.94 4/30/2024 1.75% $ 51,703.30 $ 29,364.36 $ 16,289.72 731 Treasury 912828XT2 US Treasury Note 10/31/2019 1,000,000.00 1,015,667.41 985,078.12 5/31/2024 1.64% $ 41,639.34 $ 27,624.64 $ 13,812.32 762 American Honda 02665WCQ2 Corporate Bond 9/14/2021 950,000.00 1,012,871.00 957,143.80 10/10/2023 0.41% $ 19,705.90 $ - $ 2,550.55 528 FFCB 3133EJ3Q0 Gov. Agency Debenture 8/28/2019 1,500,000.00 1,587,503.75 1,510,227.23 12/21/2023 2.12% $ 99,786.46 $ 42,086.02 $ 19,038.91 600 Freddie Mac 3133EKKT2 Gov. Agency Debenture 6/24/2019 1,550,000.00 1,573,188.00 1,555,915.02 2/8/2023 1.82% $ 100,168.75 $ 57,521.06 $ 23,726.46 284 Treasury 91282CBE0 Gov. Agency Debenture 9/15/2021 650,000.00 647,615.46 623,035.15 1/15/2024 0.28% $ 269.37 $ - $ 1,140.63 625 Subtotal $ 45,550,000.00 $ 46,265,482.88 $ 44,924,862.43 $ 1,266.67 $ 1,455,984.13 $ 790,116.83 $ 427,887.93 BNY MM Money Market 153,893.45 153,893.45 0.00% 1
LAIF State Investment Pool 6,905,470.30 6,905,470.30 0.52% 20,850.57 1 $53,324,846.63 $51,984,226.18 $ 1,455,984.13 $ 790,116.83 $ 448,738.50 Matured Assets
US Treasury 912828Y20 Gov. Agency Debenture 1/31/2020 1,000,000.00 1,016,601.56 7/15/2021 1.47% $ 38,221.16 $ 20,977.00 $ 609.80 Wells Fargo 94988J6A0 Corporate Bond 6/24/2020 1,350,000.00 1,370,749.50 9/9/2021 0.80% $ 46,023.53 $ 10,139.92 $ 1,940.52 FNMA 3135G0Q89 Gov. Agency Debenture 2/10/2020 1,000,000.00 998,702.00 10/7/2021 1.38% $ 22,802.08 $ 20,147.24 $ 3,941.85 FHLB 3130AABG2 US Treasury Note 4/15/2019 1,000,000.00 988,250.00 11/29/2021 2.34% $ 49,166.67 $ 51,343.12 $ 9,670.58 Toyota Motor Credit 89236TDP7 Corporate Bond 5/20/2019 1,100,000.00 1,102,596.00 1/11/2022 2.50% $ 75,551.67 $ 58,418.45 $ 14,755.96 Freddie Mac 3137EADB2 Gov. Agency Debenture 1/17/2020 2,100,000.00 2,132,039.70 1/13/2022 2.12% $ 99,195.84 $ 49,063.54 $ 18,236.83 American Express Credit Corp. 0258M0EG0 Corporate Bond 4/5/2021 1,000,000.00 1,020,330.00 1/31/2022 0.46% $ 24,600.00 $ 553.07 $ 1,382.68 PNC Financial 693476BN2 Corporate Bond 8/15/2019 1,000,000.00 1,029,280.00 2/6/2022 2.12% $ 84,608.33 $ 39,793.76 $ 12,838.57 FNMA 3135G0V59 Gov. Agency Debenture 11/27/2019 1,540,000.00 1,562,924.44 4/12/2022 1.61% $ 82,293.75 $ 39,792.92 $ 19,588.25 Total Investments "Matured" $ 82,965.04
Total Interest FY 20_21 Matured and Current $ 531,703.53 Maturity Profile Amount
0-1 year $15,270,148.47
1-2 years $26,145,420.58
2-3 years $10,325,350.01
3-5 years $ 1,583,927.57
$53,324,846.63
Amortized
Institution Cost
BNY Assets $46,265,482.88
BNY MM 153,893.45
LAIF 6,905,470.30
Totals: $53,324,846.63
Market to Cost Position Report

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Security Description Maturity Date Par/Shares Moody Rating S&P Rating Insight ESG Rating Environment Social Governance IBM CORP 1.875% 01AUG2022 8/1/2022 $ 1,000,000 A3 A- 2 1 2 4 JPMORGAN CHASE & CO 3.25% 23SEP2022 9/23/2022 $ 900,000 A2 A- 3 1 2 4 AMERICAN HONDA FINANCE 1.95% 10MAY2023 5/10/2023 $ 600,000 A3 A- 3 1 3 3 PNC BANK NA 3.8% 25JUL2023 (CALLABLE 25JUN23) 7/25/2023 $ 1,000,000 A3 A- 3 2 3 2 TOYOTA MOTOR CREDIT CORP 1.35% 25AUG2023 8/25/2023 $ 1,600,000 A1 A+ 3 2 3 5 AMERICAN HONDA FINANCE 3.625% 10OCT2023 10/10/2023 $ 950,000 A3 A- 3 1 3 3 BANK OF AMERICA CORP 3.004% 20DEC2023 (CALLABLE 20DEC22) 12/20/2023 $ 1,300,000 A2 A- 3 1 3 3 JPMORGAN CHASE & CO 3.875% 01FEB2024 2/1/2024 $ 1,400,000 A2 A- 3 1 2 4 US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) 2/5/2024 $ 1,000,000 A2 A+ 3 3 4 3 IBM CORP 3.0% 15MAY2024 5/15/2024 $ 1,000,000 A3 A- 2 1 2 4 CATERPILLAR FIN SERVICES 2.85% 17MAY24 5/17/2024 $ 1,000,000 A2 A 3 3 2 4 AMERICAN HONDA FINANCE 2.4% 27JUN2024 6/27/2024 $ 1,000,000 A3 A- 3 1 3 3 HONEYWELL INTERNATIONAL 2.3% 15AUG2024 (CALLABLE 15JUL24) 8/15/2024 $ 1,000,000 A2 A 3 3 4 3 Total/Average $ 13,750,000 2.8 1.6 2.8 3.5
*ESG ratings are from 1 to 5, with 1 as the highest rating and 5 as the lowest. All ratings are weighted by industry rankings, based on the importance of the category within the individual industry.

Town of Los Gatos
Insight ESG Ratings as of June 30, 2022

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PREPARED BY: Jennifer Armer, AICP
Planning Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Community Development Director, and Interim Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
ITEM NO: 5
DATE: August 11, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize a Budget Adjustment in the Amount of $15,480 to Cover the Additional Work for Rincon Consultants, Inc. as Proposed by Mintier Harnish for a Not To Exceed Total of $319,562.

RECOMMENDATION:

Authorize a budget adjustment in the amount of $15,480 to cover the additional work for Rincon Consultants, Inc. as proposed by Mintier Harnish for a not to exceed total of $319,562.

BACKGROUND:

On July 9, 2018, the Town Council authorized the Town Manager to enter into an Agreement with Mintier Harnish for the preparation of the General Plan update and Environmental Impact Report (EIR). Rincon Consultants, Inc. is one of the subconsultants for the General Plan update specifically tasked with preparing the EIR.

The term of the original Agreement that was executed had an expiration date of July 31, 2020.

On August 1, 2020, the Town approved a First Amendment to the Agreement to extend the term expiration to July 31, 2021.

On August 1, 2021, the Town approved a Second Amendment to the Agreement to extend the term expiration to March 31, 2022.

On April 1, 2022, the Town approved a Third Amendment to the Agreement to extend the term expiration to August 31, 2022.

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PAGE 2 OF 2
SUBJECT: Mintier Harnish Scope and Budget Amendment
DATE: August 11, 2022
DISCUSSION:

Staff is requesting a budget adjustment in the amount of $15,480 to cover the cost for additional work by Rincon Consultants, Inc. This additional work was needed to finalize the Final EIR for Town Council consideration with the 2040 General Plan.

CONCLUSION:

Staff recommends that the Town Council authorize a budget adjustment in the amount of $15,480 to cover the cost for the additional work for Rincon Consultants, Inc. as identified by Mintier Harnish.

COORDINATION:

This report was coordinated with the Town Manager’s Office, Town Attorney’s Office, and Finance Department.

FISCAL IMPACT:

Funding for the General Plan update, including this budget amendment, come from the General Plan Update Fund. Sufficient funds are available in this account.

ENVIRONMENTAL ASSESSMENT:

Environmental review is not required for this agreement as it is not a project defined by the California Environmental Quality Act (CEQA).

Attachments:

1. Third Amendment to Mintier Harnish Agreement

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THIRD AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
THIS THIRD AMENDMENT AGREEMENT is dated for identification this 6th day of April 2022 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Mintier Harnish, LP, (“Consultant”), whose address is 1415 20th Street, Sacramento, CA 95811. This Agreement is made with reference to the following facts.

RECITALS
A. The Town and Consultant entered into an Agreement dated July 9, 2018 to provide Consultant Services for preparation of the General Plan update and Environmental Impact Report (Exhibit A).

B. The Town and Consultant entered into a First Amendment to the Agreement dated August 1, 2020 to extend the term to July 31, 2021.

C. The Town and Consultant entered into a Second Amendment to the Agreement dated August 1, 2021 to extend the term to March 31, 2022.

D. The Town desires to extend the Agreement to August 31, 2022.

AMENDMENT

1. Time of Performance of the Third Amendment Agreement is hereby amended to provide that the term of the Agreement is for the period of April 1, 2022 through August 31, 2022.

2. All other terms and conditions of the Agreement dated July 9, 2018, remain in full force and effect. IN WITNESS WHEREOF, the Town and Consultant have executed this Third Amendment Agreement as of the date indicated above.

Town of Los Gatos: Consultant:
_____________________________ _____________________________ Laurel Prevetti Jim Harnish,
Town Manager Mintier Harnish, LP
Department Approval:
_____________________________
Joel Paulson
Community Development Director
Approved as to Form:
_____________________________
Robert Schultz
Town Attorney
Attest:
_____________________________
Shelley Neis, MMC, CPMC,
Town Clerk
jim harnish (May 6, 2022 14:33 PDT)
jim harnish
DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A 5/14/2022
5/16/2022
5/16/2022
ATTACHMENT 1

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AGR 5
IHH -

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is dated for identification this day of July 2018 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, ( " Town ") and Mintier Harnish, LP, Consultant "), whose address is 1415 20th Street, Sacramento, CA 95811. This Agreement is made with reference to the following facts.

RECITALS

1. 1 Town desires to engage Consultant to provide Consultant Services for preparation of the General Plan update and Environmental Impact Report.

1. 2 Consultant represents and affirms that they are qualified and willing to perform the desired work pursuant to this Agreement

1. 3 Consultant warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement.

Consultant acknowledges Town has relied upon these warranties to retain Consultant.

II. AGREEMENTS

2. 1 Scope of Services. Consultant shall provide the services as described in the Scope of Services attached as Exhibit A -1 and the schedule attached as Exhibit A -2.

2. 2 Term and Time of Performance. This contract will remain in effect from the date of execution through July 31, 2020.

2. 3 Compliance with Laws. Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state, and local laws. Consultant represents and warrants to Town that it has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos.

2. 4 Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement.

2. 5 Information / Report Handling. All documents furnished to Consultant by the Town and all reports and supportive data prepared by the Consultant under this Agreement are the Town' s property and shall be delivered to the Town upon the completion of Consultant' s services or at the Town' s written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Consultant shall not make any of the these documents or information available to any

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DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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individual or organization not employed by, or under contract with, the Consultant or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and Town' s use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at Town' s risk, unless Consultant expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant.

2. 6 Compensation. Compensation for Consultant' s professional services shall not exceed the 1, 174, 975 inclusive of all costs. Payment shall be made against tasks at costs as set forth in Exhibit B Fee Schedule. Consultant shall be compensated for services in addition to those described in Exhibit A -1 only if Consultant and Town execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid for such services. Fees for additional services will be allocated from the ten percent contingency identified on Exhibit B Fee Schedule.

2. 7 Flexibility. As noted in Exhibit B Fee Schedule, the distribution of hours between firms, staff categories, and tasks are an estimate. While the total costs shall not exceed amount in Section 2. 6 above, the distribution of hours /costs may vary depending on actual execution.

2. 8 Billing. Billing shall be monthly by invoice within thirty ( 30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed, by whom, at what rate, and on what date.

Payment shall be net thirty ( 30) days. All invoices and statements to the Town shall be addressed as follows:

Invoices:

Town of Los Gatos
Attn: Accounts Payable
P. O. Box 655
Los Gatos, CA 95031 - 0655

2. 9 Availability of Records. Consultant shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the Town at the Consultant' s offices during business hours upon written request of the Town.

2. 10 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the Town.

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DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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2. 11 Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he /she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee( s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant' s negligent performance or wrongdoing.

2. 12 Conflict of Interest. Consultant understands that its professional responsibilities are solely to the Town. The Consultant has and shall not obtain any holding or interest within the Town of Los Gatos. Consultant has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town' s sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify Town of this employment relationship, and shall, at the Town' s sole discretion, sever any such employment relationship.

2. 13 Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act.

III. INSURANCE AND INDEMNIFICATION

3. 1 Minimum Scope of Insurance.

Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him /her and his /her firm to an amount not less than: one million dollars ($ 1, 000, 000) combined single limit per occurrence for bodily injury, personal injury, and property damage.

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ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy insuring him / her and his / her staff to an amount not less than one million dollars ($ 1, 000, 000) combined single limit per accident for bodily injury and property damage. iii. Consultant shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to be received and approved by the Town before work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than one million dollars 1, 000, 000) which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement.

General Liability
The Town, its officers, officials, employees, and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant; and premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions.

The Consultant' s insurance coverage shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self- insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers.
iv. The Consultant' s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer' s liability.

3. 2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty ( 30) days' prior written notice by certified mail, return receipt requested, has

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been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk.

3. 3 Workers' Compensation. Consultant shall maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town.

Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees.

3. 4
Indemnification. The Consultant shall save, keep, hold harmless, and indemnify and defend the Town its officers, agent, employees, and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Consultant, or any of the Consultant' s officers, employees, or agents or any subconsultant.

IV. GENERAL TERMS

4. 1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement.

4. 2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara.

4.3 Termination of Agreement. The Town and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen days ( 15) written notice of termination. In the event of termination, the Consultant shall deliver to the Town all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, Town shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination.

4.4 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Consultant.

4. 5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney' s fees, including costs of appeal.

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4. 6 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to:

To Town:

Joel Paulson
Community Development Director
Town of Los Gatos
110 E. Main Street
Los Gatos, CA 95030
Fax: ( 408) 354- 7593
Phone: ( 408) 354- 6879
E - mail: ipoulson @losgatosca. aov
To Consultant:

Jim Harnish
Mintier Harnish
1415 20th Street
Sacramento, CA 95811
Phone: ( 916) 446- 0522
E - mail: iim @mintierharnish. com
or personally delivered to Consultant to such address or such other address as Consultant designates in writing to Town.

4. 7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect to the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings.

4.8 Entire Agreement. This Agreement, including Exhibits A -1, A -2, and B, constitutes the complete and exclusive statement of the Agreement between the Town and Consultant.

No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party.

In WITNESS WHEREOF, the Town and Consultant have executed this Agreement.

Town of os Gatos
Laurel R. Prevetti, Town Manager
Town of Los Gatos
Department Approval:

Development Director
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Town Attc

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DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Scope of Work
The following section provides our work program for the preparation of the Town of Los Gatos General Plan Update. This program is designed to respond to the scope items included in the Town' s Request of Proposal RFP) and provides for the formulation of a thoughtful and user - friendly General Plan and comprehensive program -level Environmental Impact Report ( EIR) that can be used to streamline subsequent project- level proposals. The work program includes appropriate technical studies and community engagement opportunities that explore issues, opportunities, and solutions to guide the community to the year 2040.

In this work program, the term " Consultants" refers to members of the Consultant Team assembled for the project.

Details on community engagement activities are described under Task H, with placeholders shown under each task to show their relationship to the overall work program.

Task A Project Initiation
During this task, the Consultants will work with Town staff to lay the foundation for the General Plan Update, including developing tools to be used throughout the Update, meeting with the General Plan Advisory Committee (GPAC), the Planning Commission, and Town Council, and initiating the community engagement program.

Task A. l Project Scoping Meeting, Kick -off Meeting, and Town Tour The Consultants will meet with Town staff to discuss expectations for the schedule, process, and work products and to refine the scope of work to address Town comments.

Following execution ofthe contract, the Consultants and Town staff will hold a project kick -off meeting. This meeting will confirm roles and responsibilities, establish communication protocols, refine and detail the project schedule based on actual start date, and discuss the initial ideas and strategies for community engagement (which will be refined and documented under Task H. 1). Immediately following the kick off, the Consultants will tour the community with Town staff to examine key issues and opportunities that will be addressed in the General Plan Update.

Task A.2 Assemble GIS Data and Prepare Base Maps
The Consultants will work with Town staff to confirm the Planning Area and gather and format information for a Geographic Information Systems (GIS) database covering the Planning Area. The Consultants will prepare base maps suitable for reports and display presentation, including establishing a uniform legend and title block.

During the project kick -off meeting (Task A.1), the Consultants will work with Town staff to identify and obtain existing GIS resources from the Town and other identified agencies with GIS data covering the Planning Area. We will develop new GIS data and maps consistent with Town protocols and data formats to ensure easy integration into the Town's information system. At the end of the project, the Consultants will provide the Town the native files of all original data as well as project- specific GIS layers modified or created by the Consultants for the General Plan Update.

Exhibit A -1
Mintier Harnish — Los Gatos General Plan Update Scope of Work 1 1 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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As described in Task H. 3, the Consultants will also present selected geographic data online using ESRI ArcGIS Online and /or ESRI Story Map.

Task A.3 Existing Data Collection and Compilation
Knowledge of existing conditions within the Town of Los Gatos will give the Consultants, and the community, a more thorough understanding of how the Town can move forward and what has changed since the last General Plan was prepared. At the beginning of the Update process, and prior to initiation of public engagement, the Consultants will compile (including native format files whenever possible) the following:

Applicable plans, studies, and analysis documents that currently exist within the various departments in the Town of Los Gatos that pertain to the General Plan. Documents may include, but are not limited to:

General Plan
Specific Plans
Hazard mitigation plan
Parks, open space, trails and recreation plans
Municipal Code
Any other pertinent information, documents, plans, and other items identified by Town Staff Applicable plans, studies, and analysis documents concerning Infrastructure and utilities Geographic information system ( GIS) data
Transportation plans
Pertinent information that is contained in these documents will be reviewed and used by the Consultants to develop the Existing Conditions Background Report (see Task B) that will be provided with the General Plan Update.

The Consultants will use and rely upon these existing resources to develop the General Plan and EIR information. The scope of work and budget are based on the availability and use of secondary data and the development of planning level qualitative assessments that are typical for a general plan update. This information will be supplemented with data collected by our team as described in Task B, Existing Conditions Background Report
GPAC Meeting # 1 will be held during this task to facilitate data identification and collection ( see Task H. 5).

Engagement Activities During Task A:

Task H. 1: Community Engagement Strategy
Task H. 2: Branding and Project Logo
Task H. 3: Set Up Online Engagement
Task HA: Newsletter # 1, General Plan Update Overview
Task H -5: GPAC # 1
Task H -7: Community Workshop # 1, Project Initiation
Task H. B: Joint Study Session # 1, Introduction to the General Plan Update 2 1 Scope of Work Mintier Harnish — Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Products:

Kick -off Meeting Summary (digital version)
GIS Base Maps ( digital version)
The term " digital version' is used in this scope of work as the provision of deliverables in both their native format for staff use ( e.g., MS Word, MS Excel) and a PDF format that is both print ready and bookmarked for online use.

Task B Prepare Existing Conditions Background Report
During this task, the Consultants will compile information on existing conditions within the town and Planning Area organized by the topics to be covered in the General Plan Update. The Existing Conditions Background Report ( Background Report) will focus on identifying and evaluating existing conditions and future trends that will influence the development of the General Plan Update, the EIR, and the future of the community.

Task B. l Administrative Draft Background Report
The Consultants will prepare an Administrative Draft Background Report and submit it to Town staff for review and comment. The Report will highlight current conditions and trends, and identify future opportunities and constraints, which will lay the groundwork for subsequent policy development. The report will address, at a minimum, the topics described in the request for proposals ( RFP), although some reorganization and combinations are proposed.

Land Use
Population, Employment, and Housing
Circulation and Transportation
Biological Resources
Cultural Resources
Economics
Infrastructure
Public Services
Noise
Air Quality
Safety and Hazards
Geology
Hydrology and Water Quality
During this task, the Consultants will compile information on existing conditions within the Planning Area organized by the topics identified above. This assessment will not only support the development of goals, policies, and programs, but will also serve as the setting information sections in the EIR.

Compiling existing conditions information will involve reviewing existing and draft documents ( e. g., existing General Plan elements, zoning, other plans, special studies, EIRs) and contacting appropriate agencies and organizations serving the community. The Existing Conditions Report will include maps, charts, graphs, and photographs to illustrate conditions and trends in an easy -to -read format. Each topic area of the report will address the following:

Mintier Harnish— Los Gatos General Plan Update Scope of Work 1 3 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Introduction to the topic;
Key terms ( as appropriate to topic);
Regulatory setting outlining key Federal, State, and local regulations and policies that are pertinent to the topic;
A summary of existing conditions and setting;
A brief description of key constraints and opportunities; and References ( i. e., document citations, websites, and personal communications).

Land Use. The Consultants will analyze the existing General Plan land uses and adopted plans that affect development in Los Gatos. The Consultant will map and analyze existing land uses based on available GIS and / or Assessor' s data and identify opportunities and constraints for future development and reuse. The Consultants will also describe regional planning efforts affecting the town.

This section will also summarize the community character of Los Gatos neighborhoods and districts and the design characteristics of each. This will include describing architectural patterns, community gateways, and major geographic features that define the character of Los Gatos.

Population, Employment, Housing, and Fiscal Stability. The Consultants will examine the demographic, employment, and market demand data for different land uses, including retail, industrial, and office development. For the demographic information, the Consultants will use a combination of primary data from the U. S. Census of Population, the American Community Survey, the Local Employment Dynamics database, Association of Bay Area Governments ( ABAG), and the California Department of Finance. This data, supplemented by information provided by Town staff, will include measures and trends such as population, housing characteristics, income distribution, educational attainment, ethnicity, commute patterns, and tenure.

We will prepare an overview of economic characteristics and analyze the recent employment trends to verify the leading sectors in the Los Gatos economic base. This analysis will address the types of office and light industrial uses that may be attracted to Los Gatos. For the local demand component, the Consultants will analyze the retail market in Los Gatos, including household demand, business -to- business transactions, and visitor spending. Using sales data provided by the Town sales tax audit firm, we will prepare the retail leakage analysis and provide recommendations on potential commercial development opportunities. We will also prepare a projection of future market growth for Los Gatos based on anticipated household growth and trends in the regional market area. Based on this analysis, the Consultants will develop recommendations for strategic actions and policies to help support the town' s retail sector and address potential market threats related to changing market conditions.

The Consultants will also look at the current job- housing balance and use the labor force data and commute patterns to assess housing needs. We will look at how the existing labor force patterns compare with the employment base. The distribution of occupational employment and labor force by occupation can serve as an indicator for the types of housing that the labor force and job base will demand. The Consultants will also identify the existing service levels for various institutions in Los Gatos, such as education and health care facilities, and compare them with other communities. This will help assess future needs, based on population and / or employment growth.
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Based on the market analysis above and factoring in the potential supply of land for different uses employment - generating and residential), we will produce a market projection that addresses future demand for different land uses, as well as forecasts that will identify a range of potential needs for different types of spaces.

The Consultants will also prepare an analysis of the Town budget and how land uses affect Town revenues and costs. This will provide a foundation for later fiscal analysis of land use alternatives or changes in development capacity through the General Plan process.

Circulation and Transportation ( Mobility). The Consultants will compile data and information on the existing transportation system, including roadways, transit services, and bicycle and pedestrian facilities. The Consultants will prepare a detailed description accompanied with maps and graphics illustrating the roadway system, bicycle and pedestrian facilities, peak hour traffic counts, pedestrian / bicycle counts, and transit routes / stops. We will use available Census and travel survey data to describe the travel behavior of Los Gatos residents and employees. Federal, State, regional, and local regulations pertaining to multimodal circulation in Los Gatos.

The Consultants will review collision data available through the California Highway Patrol' s SWITRS reports to identify specific " hot spots' that have experienced high rates of automobile, pedestrian, and /or bicyclist collisions.

The Consultants will determine existing intersection levels of service using the collected traffic volume data, intersection geometric configurations, and signal phasing (to be provided by the Town). The Consultants will conduct weekday AM and PM peak period traffic counts (vehicles, bikes, and pedestrians) for 10 key study intersections and 24 -hour counts on 20 roadway segments (for informational purposes). We will develop the exact list of locations in cooperation with Town staff. To represent typical conditions, we will collect all data during a typical non - holiday weekday and while local schools are in session.

Using transit ridership data from VTA and input from Town staff, we will map key transit trip origins and destinations and used to assess connectivity of transit service. Transit operations will include the peak load factors for bus routes serving Los Gatos.

We will map key pedestrian and bicycle origins and destinations to assess the pedestrian and bicycle network completeness. We will identify gaps in the pedestrian and bicycle networks.

Biological Resources. The Consultant will summarize sensitive habitats, principal vegetation cover types, and special- status and endangered species. This will include primary source material from the Santa Clara Valley Habitat Plan, supplemented with limited windshield surveys and review of existing biology studies completed for the town.

Cultural Resources. The Consultant will summarize historic structures and locations and conduct archeological sensitivity analyses for both prehistoric and historic sites using records maintained at the regional information center and in published research papers. The Consultant will ensure that appropriate individuals are contacted with the surrounding Native American Tribes to ensure sensitive cultural resources are documented appropriately. This section will include areas for the protection of cultural resources consistent with recent State mandates ( SB 18).

Economics. See Economics, Population, Employment, and Housing description, above.

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Public Facilities, Services, and Infrastructure. The Consultant will summarize infrastructure, resources, services, and facilities related to: water supply and delivery, wastewater collection and disposal, stormwater drainage, solid waste and recycling, energy and telecommunications, law enforcement, fire protection, health care, schools and education, and government services. For each of the topical areas described, the Consultant will identify planned facility improvements and estimate future demands based on projected development compared to available capacity and planned improvements, identifying potential facility and /or service shortfalls. The Consultant will also assess if the General Plan must include information related to recent State mandates that require cities to identify service needs for unincorporated disadvantaged communities ( SB 244).

Noise. The Consultant will review existing noise data, including recent EIRs and studies, and summarize the existing noise environment in Los Gatos resulting from major roadways and highways, and stationary noise sources and activities. The Consultant will also document existing noise - sensitive areas and sites. The Consultant will also summarize current information on ground vibration. The Consultant will also update existing noise contours based on the data collected during the noise monitoring survey and traffic data developed / collected.

Air Quality. The Consultant will summarize existing air quality conditions within Los Gatos and the nearby vicinity. This will specifically include the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most applicable monitoring station( s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants. This summary will include applicable Federal, State, and local regulations, as well as thresholds of significance recommended by Bay Area Air Quality Management District ( BAAQMD) and rules for which compliance will be required.

Safety and Hazards ( including Geology). The Consultant will summarize existing natural and manmade hazards. As part of this evaluation, the Consultant will summarize the geological environment and associated hazards. This section will address Seismic Hazard Zones ( i. e., Seismic Hazards Mapping Act of 1990 and the Alquist - Priolo Earthquake Fault Zoning Act of 1972) and soil strength properties. The Consultant will describe major creeks, streams, and drainages, and will summarize the latest FEMA floodplain mapping to illustrate potential safety and development constraints. The Consultant will summarize urban and wildland fire risks, fire hazard risk areas, and fire protection resources. The Consultant will also summarize major users and producers of hazardous materials within or adjacent to the Town.

Hydrology and Water Quality. The Consultant will summarize sources of groundwater and surface water, water consumption rates, measures used to conserve water, and renewable water facilities and resources.

This section will document potential pollution sources, areas susceptible to water quality degradation, and source issues and capacity constraints.

Greenhouse Gas Emissions and Climate Change Adaptation. The Consultants will prepare a climate change background report and existing GHG inventory that includes a discussion of climate change and how the General Plan Update should address this issue, including both the reduction of GHG emissions and climate change vulnerability and adaptation. The report will briefly summarize relevant background information regarding these topics and lay out a framework for the General Plan Update to address climate change, including how the General Plan can implement the existing Sustainability Plan ( 2012) to serve as a " plan for the reduction of GHG emission" to achieve streamlining benefits per Section 15183.5 of the State CEQA Guidelines.
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GHG Emissions. The Consultants will summarize relevant legislation and guidance regarding preparation of a GHG reduction strategy or climate action plan, including the five -step process of preparing an inventory ( updates since the 2012 inventory was conducted) and forecasts ( including through 2030 and the General Plan horizon year), setting new GHG targets, and developing updated and /or new GHG reduction measures.

The Consultants will also prepare an inventory of recent annual GHG emissions for communitywide activities within Los Gatos, building off of the data contained in the 2012 Sustainability Plan, using information provided by the Town, energy utilities, the traffic consultant, and other sources such as Plan Bay Area or other regional planning documents. The Consultants will prepare the inventory in accordance with established GHG inventory protocols that are appropriate for local municipalities ( e.g., Local Government Operations Protocol [ LGOP] and ICLEI Communitywide Protocol). The inventory will be focused primarily on emissions that are within the Town' s jurisdictional control or influence. The inventory will not attempt to quantify emissions that are outside the scope of the effort, such as lifecycle / carbon footprint analysis or changes in carbon sequestration or storage in natural or working lands. The inventory will serve as the reference point from which emissions forecasts and reduction targets can be prepared during later phases of the project.

Climate Change Adaptation. The Consultants will prepare a communitywide, planning -level climate change vulnerability assessment, using tools and methods established by the Governor' s Office of Planning and Research ( OPR), the California Natural Resources Agency (CNRA), and the California Energy Commission (CEC), including the Cal -Adapt web -based tool, the Adaptation Planning Guide, the 2017 General Plan Guidelines, and other resources. The assessment will examine the adverse effects of climate change relevant to Los Gatos, building on townwide work already completed as part of the Sustainability Plan and existing policies / programs contained in the existing Environment and Sustainability Element. Key issues that will be addressed include extreme heat, changes in precipitation and drought, increased risk of flooding and wildfire, and other impacts. The assessment will help inform SB 379 adaptation measures to be included in the General Plan Policy Document.

Healthy Communities. The Healthy Communities chapter will examine public health challenges facing Los Gatos and identify opportunities for improving health and well -being of residents though a variety of land use, transportation, and other built environment strategies. Our analyses will shed light on key public health issues impacted by the built environment including: obesity, chronic diseases, lack of physical activity and unhealthy eating, injuries, asthma, and health disparities. The Consultant will look at the impact of these issues on special populations such as children, youth, and seniors. The Consultant will also identify a set of healthy community indicators that will be used to describe community factors in Los Gatos that support or act as barriers to active and healthy lifestyles. The Consultant will use GIS maps and graphics to present these findings and illustrate the local " place- health" connections.

Environmental Justice. Community health, environmental justice, and social equity are emerging as important issues that communities are addressing in general plans. SB 1000 requires jurisdictions that have disadvantaged communities to adopt an environmental justice ( EJ) element or incorporate EJ policies into their general plans. Based on a review of CalEnviroscreen 3. 0, which is considered the default tool used to identify disadvantaged communities, there are not currently any areas identified that would require special treatment as part of the General Plan Update, but this fact will be documented as part of the Background Report.

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Task B. 2 Public Draft Background Report
Following review by Town staff, the Consultants will revise the Background Report and provide a Public Draft document for review with the GPAC, the Planning Commission, Town Council, and community (see Tasks 1- 1. 9and H. 11).

Task B. 3 General Plan Audit Report
An initial step in the update of the General Plan will be an assessment ( audit) of the current General Plan.

This assessment will look at the current plan and revisions and additions needed to address changes in State law, the new 2017 OPR General Plan Guidelines, and contemporary planning practice and content.

In addition to meeting current requirements and planning practice, we will also work with Town staff to evaluate the existing General Plan to determine what works, what does not work, and where the plan is not providing adequate or current guidance. This will be done using our proprietary General Plan Evaluation Tool.

This Tool provides insights on the existing General Plan clarity; linkages to other plans; progress in achieving desired outcomes; and whether goals, policies, and actions should be carried forward, modified, or removed.

The results of this review will be documented in a General Plan Audit Report.

Engagement Activities During Task 8:

Task H. 3: Online Existing Conditions Story Map (digital version) Task H. 9: GPAC Meeting #2, Review Existing Conditions Report Task H. 10: Newsletter #2, Existing Conditions and Trends Task H. 11: Joint Study Session # 2, Review Existing Conditions Report Products:

Administrative Draft Background Report (8 hard copies and digital version) Public Draft Background Report ( 30 hard copies, CD, and digital version) General Plan Audit Report (digital version)
Task C Identify Issues, Opportunities, and Constraints
The objective of this task will be to work with the community on the identification of the issues, opportunities, and constraints that should be addressed as part of the General Plan Update. The items to be addressed will be identified by:

Items identified by the Town Council for the Update ( RFP page 3) Findings from the Background Report and technical input from the Consultants Input from the community (Community Workshop #2)
Input from stakeholder interviews
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Task C. l Administrative Draft Issues, Opportunities, and Constraints Summary
The Consultants will summarize the key issues, opportunities, and constraints identified based on the findings in the Draft Background Report, input from community workshops, stakeholder interviews, and Joint Town Council / Planning Commission study sessions.

Task C.2 Public Draft Issues, Opportunities, and Constraints Summary Following review by Town staff, the Consultants will revise the Administrative Draft and prepare a Public Draft Issues, Opportunities, and Constraints Summary for review with the GPAC, the Planning Commission, Town Council, and community ( Tasks H. 12, H. 13, and H. 14).

Task C.3 Final Issues, Opportunities, and Constraints Summary Following review by the Town Council and Planning Commission, the Consultants will revise the document and prepare a final Issues, Opportunities, and Constraints Summary.

Engagement Activities During Task C:

Task H. 12: Community Workshop #2, Issues, Opportunities, and Constraints Identification Task H. 13: GPAC Meeting # 3, Review Issues, Opportunities, and Constraints Report Task H. 14: Joint Study Session #3, Review Issues, Opportunities, and Constraints Report Products:

Administrative Draft Issues, Opportunities, and Constraints Report (digital version) Public Draft Issues, Opportunities, and Constraints Report ( 30 hard copies, digital version) Final Issues, Opportunities, and Constraints Report ( digital version) Task D Development of a General Plan Vision
A General Plan vision statement and guiding principles are intended to reflect what community members value most about their community and the shared aspirations of what they envision their community being in the future. The vision statement should be inspirational and set the key values and aspirations for the General Plan' s guiding principles, goals, policies, and implementation measures. The guiding principles should provide more specific guidance that provides the fundamental rules or doctrine that the Town will use to guide General Plan goals, policies, and implementation measures.

During this task, the Los Gatos Vision Statement and Guiding Principles will be developed to guide the preparation of the General Plan Update.

Task D. l Administrative Draft Vision and Guiding Principles The Consultants will prepare the Administrative Draft Vision Statement that represents the ideal future for the community and a set of Guiding Principles that support the Vision and represent the Town' s core values.

We will base the Vision and Guiding Principles on public input gathered at the stakeholder interviews, community workshops, GPAC meetings, and Town Council /Planning Commission study sessions, as well as input from Town staff.

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Task D. 2 Public Draft Vision and Guiding Principles
Following review by Town staff, the Consultants will revise the Administrative Draft and prepare a Public Draft Vision and Guiding Principles for review with the GPAC, the Planning Commission, Town Council, and community ( Tasks H. 15, H. 16, and H. 17).

Task D. 3 Final Vision and Guiding Principles
Following review by the Town Council and Planning Commission, the Consultants will revise the document and prepare the final Vision and Guiding Principles that the Town will use to guide development of the General Plan Update.

Engagement Activities During Task D:

Task H. 15: Community Workshop #3, Vision and Guiding Principles Task H. 16: GPAC Meeting #4, Review Draft Vision and Guiding Principles Task H. 17: Joint Study Session # 4, Vision and Guiding Principles Products:

Administrative Draft Vision and Guiding Principles (digital version) Public Draft Vision and Guiding Principles ( 30 hard copies, digital version) Final Vision and Guiding Principles ( digital version)
Task E Development of Alternatives
During this task, the Consultants will work with Town staff and the community to prepare, evaluate, and ultimately define a preferred policy and land use alternative that will be the basis of the General Plan Update.

This task involves developing alternative scenarios for special planning areas and other key locations in the community and evaluating the implications of each alternative. We will also evaluate each alternative based on responsiveness to the key issues, opportunities, and constraints ( from Task C) and the Vision and Guiding Principles developed in Task D.

Task E. 1 Administrative Draft Alternatives Report
Based on inputs received from the community as well as ideas from the Consultant team, the Consultants will prepare an Administrative Draft Alternatives Report for review by Town staff and the GPAC. This Report will contain a mix of land use and circulation alternatives as well as key policy alternatives. Based on the RFP, the land use and circulation alternatives may potentially address: land use mix, development options for key sites, approaches to commercial corridors, circulation options, and interactions between land use and transportation systems.

The Alternatives Report will include maps and descriptions for land use, circulation, and policy alternatives that cover each of the areas and topics identified earlier. We will group location - specific alternatives into alternative packages that achieve the Vision and Guiding Principles. The assessment conducted will include an evaluation of alternatives in terms of implications for land use and community character, economic development, fiscal health, mobility and connectivity, public facilities and services, and the natural environment. For each policy alternative, the Consultants will identify the issues for which there is clear policy choice and direction, as well as issues where choice and direction is not as clear. We will complete a 10 1 Scope of Work Mintier Harnish — Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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qualitative comparative assessment of the policy implications of each alternative based on clarity and congruence with key issues.

The Consultants will prepare an Alternatives Report that clearly communicates the potential implications of each alternative, supporting a more informed choice. We will base the assessment of each alternative choice primarily on a qualitative look at factors that can be used to differentiate the alternatives and their potential impacts on the community relative to achieving the Vision and Guiding Principles. There are two areas where we will provide more quantifiable information: fiscal impacts and the transportation system.

The work done at this stage is designed to help the community evaluate the alternatives presented and is not intended to be a full CEQA alternatives analysis ( which will be performed as part of a later task).

SubtaskEla Fiscal Impact Analysis
The Consultants will prepare an analysis of the fiscal and economic impact of proposed land use changes being considered as part of the General Plan Update. This may be in the form of an alternatives analysis or an analysis of the preferred land use plan, as needed in the overall process. The fiscal analysis will project Town tax revenues and other revenues normally affected by growth in population, jobs, and development. The Consultants will estimate the increases in service capacity needed to support the proposed growth levels or from changes in the land use mix. The fiscal model allows us to evaluate land uses separately to assist in identifying an optimal land use mix from the standpoint of generating sufficient tax base to support Town services.

Subtask E. Ib Transportation System Alternatives
The Consultants will develop trip generation and VMT estimates using our MainStreet tool for each of the land use alternatives. These trip generation and VMT estimates will be used in the selection of the preferred alternative. The Consultants will also provide qualitative assessments of each alternative using criteria developed in concert with Town staff to reflect Los Gatos community values. They may include items such as the availability of transportation services, the potential to increase traffic congestion, and the potential to reduce average VMT.

Task E. 2 Public Draft Alternatives Report
Following review by Town staff, the Consultants will revise the Administrative Draft and prepare a Public Draft Alternatives Report for review with the GPAC, Planning Commission, Town Council, and community Tasks H. 19, H. 20, H. 21, and H. 22).

Engagement Activities During Task E:

Task H. 18: Newsletter # 3: Alternatives
Task H. 19: Community Workshop #4, Alternative Choices
Task H. 20: GPAC Meeting #5, Review Draft Alternatives Report Task H. 21: Planning Commission Study Session # 5, Alternatives Report Task H. 22: Town Council Study Session # 5, Alternatives Report Products:

Administrative Draft Alternatives Report ( digital version) Public Draft Alternatives Report ( 30 hard copies and digital version) Mintier Harnish — Los Gatos General Plan Update Scope of Work 1 11 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Task F General Plan Goals and Policy Development
Based on the extensive work resulting from the Background Report, technical studies, visioning, and alternatives planning in previous tasks, the Consultants will prepare the draft General Plan. The Consultants will prepare a General Plan document that is attractive, contemporary, and user - friendly, using extensive photos, illustrations, and maps. We are also proposing to include the development of a web -based General Plan at the end of the project.

Task F. 1 Administrative Draft General Plan
For the Update, the Consultants will address all the requirements of State law, such as complete streets, flood risk reduction, and environmental justice, using the 2017 OPR General Plan Guidelines as a guide. The Plan will reflect best practices for addressing contemporary planning issues, such as retail trends, transportation technology, and community health. It is expected that the cross - cutting topics of climate change, sustainability, resiliency, and healthy communities would be themes addressed throughout the Plan, rather than separate, standalone elements; however, we will discuss options with Town staff.

The General Plan will include an Introduction and Table of Contents, and at a minimum, will update the content of the elements that make up the current Los Gatos General Plan:

Land Use Element;
Community Design;
Transportation Element ( Circulation);
Vasona Light Rail Element;
Open Space, Parks, and Recreation Element ( Open Space); Environment and Sustainability Element ( Conservation); Noise Element;
Safety Element; and
Human Services Element.

Prior to the start of this task, and considering the results of the General Plan Audit conducted earlier, the Consultants will work with Town staff to determine the outline ( framework) for the General Plan Update. To support this, the Consultants will review with Town staff a selection of plan formats that could be used. This could include the combination of existing elements or the addition of new elements to meet current and projected needs.

As part of this task, the Consultants will develop policies and programs to reduce GHG emissions as part of an integrated GHG reduction strategy.

The current Housing Element will be integrated into the General Plan Update when the final documents are prepared at the end of the project. The Town' s current Housing Element will not be updated as part of this project.

Implementation Strategy
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implementing ordinances) and include recommendations as a part of the implementation programs for ordinance revisions needed to maintain consistency with the General Plan.

As part of the Update, the Consultants will review and develop new objective standards that provide clear direction on application and intent.

Task F. 2 Administrative Draft Land Use and Circulation Diagrams The Consultants will prepare an updated General Plan ( Land Use) Diagram and Circulation Diagram as part of the Administrative Draft General Plan. We will update the Land Use Diagram with any changes made to the designations and locations they apply based on the preferred alternative. For the Circulation Diagram, we could use VN1Tto develop roadway standards instead of or in addition to LOS standards ( as desired).

Task F. 3 Preliminary Draft General Plan
Based on direction from Town staff, the Consultants will revise the Administrative Draft General Plan and prepare a Preliminary Draft General Plan for review and confirmation by the GPAC, Planning Commission, and Town Council. We recommend this review to confirm direction on changes to the General Plan before preparation of the EIR ( see Task H. 23 and H. 24). This approach helps reduce the potential for major changes to the Plan during or after the environmental review process.

Task F. 4 Public Draft General Plan
Based on direction from the Town Council, the Consultants will prepare the Public Draft General Plan for publication and environmental review.

Task F. 5 General Plan Consultation and Referrals
State law requires consultation with a variety of Federal, State, regional, and local agencies whenever a jurisdiction updates or amends its general plan. These statutes are located throughout the Government Code and have varying requirements for when draft and final documents must be submitted and how long agencies have to review and provide comments. We maintain a checklist of agency consultation requirements that we will use to ensure the Town provides the Public Draft General Plan to the appropriate agencies.

Engagement Activities During Task F:

Task H.23: GPAC # 6
Task H. 24: Joint Study Sessions # 5, # 6, and # 7
Task H.25: Newsletter #4, Draft General Plan
Task H.26: Community Workshop #5, Draft General Plan
Products:

Administrative Draft General Plan ( digital version)
Administrative Draft Land Use and Circulation Diagrams ( digital version) Preliminary Draft General Plan ( 30 hard copies, digital version) Public Draft General Plan ( 30 hard copies, CD, digital version) Mintier Harnish — Los Gatos General Plan Update Scope of Work 1 13 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Task G Environmental Impact Report
Based on review of the RFP and our experience preparing General Plan EIRs, we recommend the preparation of a Program EIR pursuant to State CEQA Guidelines Section 15168. Although the legally- required contents of a Program EIR are technically the same as those of a Project EIR, Program EIRs are by necessity more general and may contain a broader discussion of impacts, alternatives, and mitigation measures than a Project EIR.

Use of a Program EIR provides the Town with the opportunity to consider broad policy alternatives and program -wide mitigation measures and greater flexibility to address environmental issues and /or cumulative impacts on a comprehensive basis. Once a Program EIR has been certified, subsequent activities within the program may be evaluated to determine what, if any, additional CEQA documentation needs to be prepared.

If the Program EIR addresses the program' s effects as specifically and comprehensively as possible, many subsequent activities could be found to be consistent with the Program EIR mitigation parameters and additional environmental documentation may not be required (CEQA Guidelines Section 15168(c)). In this case, the Program EIR serves a valuable purpose as the first -tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA with the idea that the General Plan Program EIR can be used for such exemptions when projects are consistent with the General Plan Update.

Task G. l Staff Work Session on Program EIR Preparation The consultants will facilitate a work session with Town staff on preparing the Program EIR and completing the adoption process. The session, often referred to as a CEQA kickoff meeting, will cover the following topics:

Evaluating Environmental Impacts
Strategies for CEQA compliance
Coordination of environmental document with general plan preparation Developing a reasonable range of alternatives
Using new or revised policies as mitigation measures
GHG gap analysis
Completing the Process
Agency consultation
Public notice
Hearings
Adoption
Final documents
Task G. 2 Notice of Preparation
The Consultants will work with Town staff to develop a project description and will prepare a draft Notice of Preparation ( NOP) for Town staff to review. The NOP is intended to alert other public agencies about the undertaking, and to solicit their input on the scope of the study. The Consultants will submit a final PDF copy of the NOP to Town staff for posting on its website and for distribution to public agencies. It is assumed that the Town will distribute the NOP using the Town's NOP distribution list. The Consultants will review and make suggestions regarding the list. The Consultants will be responsible for filing the NOP with the State Clearinghouse / OPR.
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Task G. 3 Scoping Meeting
The Consultants will facilitate a public and agency scoping meeting associated with the release of the NOP.

The Scoping Meeting will be held during the 30 -day NOP period to introduce the community to the EIR process and obtain input on the Program EIR scope of work. It will include a brief presentation, followed by public comment and input from meeting attendees. The Consultants will prepare a summary of all input gathered, which will be included in the Draft Program EIR along with any written public comments received during the NOP comment period.

Task GA Administrative Draft Program EIR
The Consultants will prepare an Administrative Draft Program EIR ( ADPEIR) in compliance with CEQA requirements using information gathered as part of the General Plan update effort and comments on the NOP, as well as information from other relevant CECA documents completed by the Town in recent years.

The Consultants will be responsible for development of a legally- adequate and appropriate Program EIR for the General Plan.

The Consultants will prepare the ADPEIR based on the project description approved by the Town Council. The description of the environmental and regulatory setting for the General Plan EIR will be based on the Background Reports prepared for the project (see Task B), and information from other relevant CEQA documents completed by the Town in recent years, as well as any information received during the General Plan Update process. Materials will be presented in a user - friendly format.

We will introduce each topical section in the environmental analysis with a brief statement of its context in the ADPEIR and the development of the General Plan. This effort may include interpretive information for the reader to better understand how the General Plan affects the environment, as well as the sources of data used in the analysis.

The setting for each topical section will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. The number of impacts to be analyzed and the depth of analysis will be determined based on areas of concern identified by the Consultants and Town staff, as well as responses to the NOP. Thresholds used to determine the significance of project impacts will be clearly stated and will include thresholds in the CECA Guidelines, Appendix G, as well as existing regulatory standards, if applicable.

Impacts will be identified, and mitigation measures will be prepared, to reduce significant impacts to a less - than- significant level, when feasible. For each potentially significant impact identified in the ADPEIR, the Consultants will identify mitigation measures or policy statements proposed by the Town as part of the General Plan Update to avoid or reduce identified impacts. Mitigation measures will be constructed as policy statements or implementation measures to facilitate incorporation into the General Plan Update.

In order to prepare an ADPEIR that meets the needs of the Town and regulatory requirements of the State, the ADPEIR will comprise the following sections:

Executive Summary. This section will provide a summary of the entire ADPEIR and include the following:
a discussion of the project objectives;
a brief description of the proposed project;
a summary of the environmental setting for the Planning Area; a summary of impacts;
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a summary of mitigation measures ( mitigating policies or programs); a discussion of alternatives considered; and
areas of controversy, and issues remaining to be resolved.

Introduction. The ADPEIR will contain an introductory chapter that provides an overview of the project and context, summarizes CEQA requirements and the environmental review process, describes the legal purpose of the ADPEIR, outlines the environmental issues being addressed, and presents the organization of the report.

Project Description and Environmental Setting. This section will contain the Town' s objectives for the General Plan and a summary of the General Plan components. It will also outline the Planning Area boundaries and summarize existing conditions and new land uses proposed as a part of the project. We will describe the information in a mix of text, tabular, and graphic form ( i. e., maps and diagrams).

Analysis, Impacts, and Mitigation Measures. The environmental analysis section will include four main components:

Setting— description of current conditions with respect to the issue in question, including the existing regulatory environment
Impact analysis — statement of significance thresholds and discussion of potentially significant effects of the proposed project
Programmatic mitigation measures — methods by which significant effects can be reduced or eliminated, often presented as General Plan policies to be introduced back into the plan Level of significance after mitigation— discussion of whether proposed mitigation measures reduce impacts to below the adopted significance threshold We will consider adverse impacts that meet or exceed significance thresholds significant. Additionally, all impacts will be characterized in terms of short- or long -term effects and presented in a logical discussion that the public can understand. We will discuss any inconsistencies with local or regional plans.

We will discuss approaches to the impact analysis for the Program EIR with Town staff and will be consistent with the assumptions and methodologies used in recent Town - certified EIRs to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the General Plan Update. Some issues, such as agriculture and mineral resources may not require a detailed analysis relative to other issues because they do not occur in Los Gatos or would be unaffected by the project.

Issues to be analyzed in a programmatic framework will include:

Aesthetics
Agriculture
Air Quality
Biological Resources
Cultural Resources
Geology and Soils
Greenhouse Gas Emissions
Hazards and Hazardous Materials
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Hydrology and Water Quality
Land Use and Planning
Mineral Resources
Noise
Population and Housing
Public Services
Recreation
Transportation and Traffic
Tribal Resources
Utilities and Service Systems
All the mandatory CEQA sections including energy and growth inducement Greenhouse Gas Emissions Analysis
The Consultants will conduct necessary analysis to address CEQA Guidelines Section 15064. 4. The Consultants will prepare the GHG section of the ADPEIR addressing the contribution of GHG emissions generated by buildout of the General Plan and their contribution to cumulative impacts related to climate change.

Potential impacts and mitigation measures will be coordinated with the recommended targets and GHG emission reduction potential of the updated General Plan' s policies and program.

Prepare GHG Forecasts and Reduction Targets
Based on the GHG emission inventory (conducted in Task 2.2), the Consultants will prepare GHG emissions forecasts (e.g., " business -as- usual ") for communitywide sources for two future -year scenarios: 1) without applicable legislative actions; and 2) with reductions associated with implementation of adopted Federal and State legislation ( e. g., renewable energy portfolio standards, California Green Building Code standards, vehicle emissions controls, fuel efficiency standards). The Consultants will forecast GHG emissions for 2020 consistent with AB 32), 2030 ( consistent with SB 32), and 2050 ( consistent with Executive Order B- 5- 3 -05), along with the GPU buildout year (i. e., 2040).

The Consultants will also calculate GHG reduction targets required to meet the Town' s local fair share of the State' s 2020 and 2030 GHG reduction goals in AB 32 and SB 32, per guidance from GARB in the 2017 Scoping Plan Update and the 2017 General Plan Guidelines.

Quantify GHG Reduction Measures and Perform Gap Analysis The Consultants will quantify the GHG reduction potential of proposed General Plan policies and programs and conduct a " GHG reduction gap analysis" to determine whether the proposed policies and programs in the Draft General Plan can achieve the Town' s GHG reduction targets and goals.

As part of the GHG quantification process, the Consultants will evaluate and prioritize policies and actions using the following or similar criteria:

Quantified VMT or trip reduction potential;
Quantified energy conservation or fuel savings potential; Quantified renewable energy generation potential;
Quantified water efficiency and conservation potential; Mintier Harnish — Los Gatos General Plan Update Scope of Work 1 17 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Quantified solid waste reduction and recycling potential; Administrative / political responsibility and feasibility, implementation costs, possible funding sources, and public and private sector implementation partners.

We will add all information, assumptions, and target indicators used to quantify GHG emissions reductions required to meet the targets into the ADPEIR as a technical appendix, creating a single, master data -set for the GHG reduction analysis. If it is determined during preparation of the ADPEIR that the identified draft policies and program are not enough to achieve the Town' s reduction targets and goals, the Consultants will increase participation rates of GHG reduction actions or identify new potential GHG reduction policies and actions to fill the gap. If needed, revised or new policies and implementation programs will be added to the General Plan and/ or recommended as mitigation measures.

Transportation Analysis
The operations of study intersections and freeway segments on SR 17 and SR 85 will be evaluated with LOS calculations during the AM and PM peak hours for the following traffic study scenarios:

Existing Conditions
Cumulative 2040 without Project
Cumulative 2040 with Updated General Plan Land Use and Circulation Element The Consultants will use transportation forecasts from the VTA' s travel demand model to determine the growth in traffic, including regional traffic growth on SR 17 and SR 85 for a plan year (2040). We will add traffic estimates from Task 3 for the preferred land use to develop traffic forecasts for Scenario 3.

We will prepare a LOS table showing operating conditions of all study intersections for each of the study scenarios, along with " Project plus mitigated conditions" ( if mitigations required and /or are feasible). We will use the Town of Los Gatos and VTA criteria to identify significant impacts to intersections and freeway segments.

Pedestrian, Bicycle, and Transit Analysis
The Circulation Element will include improvements to pedestrian, bicycle, and transit facilities and services. If bus rapid transit (BRT) is included in the Circulation Element, we will evaluate its impact at a planning level by comparing person carrying capacities and levels of service at a few selected intersections with and without its implementation.

VMT Travel Forecast Model Runs to Support Air Quality and Noise Analyses The Consultants will use the VTA' s model to provide input for the air quality and noise analyses.

For Air Quality and Greenhouse Gas Emissions Analysis:

1. Average Daily Vehicle Trips associated with existing land uses ( 2018) in Los Gatos

2. VMT associated with existing land uses in the Los Gatos

3. Average Daily Vehicle Trips associated with 2040 without Project and with Project land uses in Los Gatos (at the planning horizon)
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4. VMT associated with the 2040 without Project and with Project land uses in Los Gatos — GP Plan Year
S. VMT by I -X, X -I, I- I ( excluding X -X trips), if available For Noise Analysis:

1. Daily Segment Traffic Volumes for Existing for all segments analyzed

2. Daily Segment Traffic Volumes for 2040 without Project and 2040 GP Plan Year for all segments analyzed

3. Speed limits on the segments for existing and future time frames, if available Alternatives Analysis. We will consider a range of alternatives in the ADPEIR. State CEQA Guidelines require consideration of the " No Project" Alternative. For purposes of this Program EIR, the No Project Alternative would be a continuation of the existing General Plan without any updates or additions. In addition to the No- Project" Alternative, the Consultants will consider other alternatives ( such as alternative land use scenarios) that were developed during the General Plan Update. Evaluation of alternatives will be in less detail than that for the proposed project, though the analysis will provide decision - makers and the public adequate information to decide between alternatives. This section will also identify the " environmentally superior alternative." If the " No Project" Alternative is determined to be environmentally superior, the ADPEIR will identify the environmentally superior alternative among the remaining scenarios.

For transportation impacts, the Consultants will analyze up to two project alternatives in a qualitative manner, with a discussion of trip generation and general discussion of potential impact differences compared to the preferred land use plan.

Cumulative Impacts. We will evaluate cumulative impacts based on planning documents for the Planning Area. We will also estimate and discuss the contribution of the proposed project to the overall cumulative impacts.

Other CEQA Sections. The ADPEIR will provide, in addition to the sections discussed above, all other required CEQA sections, including areas of known controversy, growth inducement effects, energy, and significant unavoidable impacts.

Task G. 5 Staff Review / Screen Check Draft Program EIR The Consultants will incorporate Town staff input into the ADPEIR and provide Town staff with digital versions of the ADPEIR in both Word and PDF formats. Town staff will conduct one review of the ADPEIR and provide consolidated comments and edits. The Consultants will incorporate appropriate revisions and prepare a Screen Check Draft Program EIR. We will provide the Screen Check version in a digital format.

Task G. 6 Draft Program EIR
Once the Town staff approves the Screen Check Draft Program EIR, the Consultants will prepare the Draft EIR for public circulation. The Consultants will prepare and distribute the required copies of the Draft Program EIR to the State Clearinghouse, including all required accompanying forms, such as the Notice of Completion NOC). The Consultants will also file the Notice of Availability ( NOA) of the Draft Project EIR with the Santa Clara County Clerk' s office. We assume that Town staff will distribute the NOA of the Draft Program EIR to responsible agencies, and interested agencies, organizations, and persons. We also assume that the Town will be responsible for required newspaper ads and other public noticing of the document' s availability, such Mintier Harnish — Los Gatos General Plan Update Scope of Work 119 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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as radius label mailing or onsite posting. As required by State law, the Draft Program EIR will require at least a 45 -day public review period.

Products:

Draft and Final Notice of Preparation ( digital version and submittal of copies of the NOP with the State Clearinghouse)
Scoping Meeting Materials
Administrative Draft Program EIR ( 2 hard copies and 10 CD copies to the Town) Screen Check Draft Program EIR ( digital version)
Draft Program EIR ( 30 hard copies and 30 CD copies sent to the Town and 30 hard copies of the Executive Summary and 15 CD copies of the Draft Program EIR submitted to the State Clearinghouse, NOA submitted to the County Clerk)
Task H Engagement
Task A Engagement
The following activities will occur in conjunction with the work under Task A.

Task H. l Community Engagement Strategy
Based on input from the kick -off meeting (Task A.1), the Consultants will work with Town staff to prepare a comprehensive Community Engagement Strategy that will document the outreach methods to be used throughout the project. The Strategy will describe outreach responsibilities, publicity protocols, and how the engagement will be structured to ensure comprehensive community engagement. The Strategy will be structured to be inclusive of all those who make up the " community," including residents; workers; visitors; businesses; property owners; educational institutions; civic, community, and non - profit organizations; religious, social, cultural and ethnic communities; and public agencies. In addition to being inclusive, our goal is to create meaningful opportunities for involvement throughout the development of the Update.

Task H. 2 Branding and Project Logo
The Consultants will develop a branding package for the General Plan Update. The branding package will include a project logo and style templates that we will use for all work products, the website, and publicity materials to build enthusiasm about the project and ensure that this effort is distinct in the minds of the community. We will provide the Town with up to three options from which to choose.

Task H. 3 Set Up Online Engagement
During this task, we will design and develop a project- specific website for the Los Gatos General Plan Update.

In our work on dozens of general plan projects, we have found that having a stand alone project website, with links to and from the Town' s website, provides a responsive platform for community engagement while not adding additional work for Town staff.

The Consultants will build the website on a modern, user - friendly platform that allows quick and easy updates to the website. In addition to being an important public outreach and information tool, the website will serve as an administrative record of the project. It will include all meeting announcements / materials, draft and final documents, and meeting summaries. The website will also be used to link to online 20 1 Scope of Work Mintier Harnish — Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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engagement opportunities, including Engagement HQ, developed during the project. This scope of work includes all needed maintenance and updates to the website for the duration of the project.

As part of the online outreach, we propose to use the Engagement HQ software tool and online mapping using ESRI ArcGIS Online and ESRI Story Map. For more information, see " Enhanced Community Engagement Tools" inset on page 41.

Task HA Newsletter # 1, General Plan Update Overview
The Consultants will prepare a newsletter that describes what a general plan is, how and why it is being updated, the project schedule, and how the public can be involved in the update. The newsletter will be used to promote engagement opportunities.

Task H. 5 Form the General Plan Advisory Committee (GPAC), GPAC Meeting # 1
The Consultants will facilitate the first meeting of the GPAC. We will first present and get consensus on the overall GPAC meeting format, rules, and operating procedures. We will summarize the community engagement strategy and get GPAC input on strategy refinements. We will also ask the GPAC members to identify key issues they feel should be addressed during the General Plan Update.

Task H. 6 Other GPAC Meetings
Six GPAC meetings, associated with specific deliverables are detailed in the Scope of Work. Budget to cover an additional 18 GPAC meetings is included and will be placed as needed.

Task H. 7 Community Workshop # 1, Project Initiation
At the beginning ofthe process, the Consultants will conduct the first community workshop. At the Town Hall, the Consultants will provide an overview of the key steps in the General Plan Update process, the opportunities the community will have for engagement, and changes in State law /regulations and other important issues that will affect the General Plan Update. During this Town Hall, the Consultants will also conduct an exercise to start the identification of issues and opportunities that should be addressed as part of the General Plan Update.

Task H. 8 Joint Study Session # 1, Introduction to the General Plan Update
At the beginning of the process, the Consultants will facilitate a Joint Study Session with the Town Council and Planning Commission. Given the significance of the General Plan Update, it will be important for the Council and Commission to meet the Consultants early in the program and to have a clear understanding of what to expect during the process. This meeting will provide a common understanding of the need for and purpose of the General Plan, the key steps in the preparation process, the strategy for community engagement, changes in State law and regulations since the last update, and other important issues affecting the General Plan preparation process. The workshop will also help establish stronger working relationships between the Consultants and Town leaders.

Engagement Products During this Task:

Community Engagement Strategy ( digital version)
Project Logo and Design Theme Alternatives ( up to 3 alternative approaches, digital version) Project Website and Engagement HQ Site Setup
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GPAC # 1 Meeting Materials and summary minutes (digital version) Newsletter # 1( 100 hard copies and digital version on website) Stakeholder Interview Summary (digital version)
Joint Study Session # 1 Meeting Materials and Summary Report (digital version) Task B Engagement
The following activities will occur in conjunction with the work under Task B.

Task H. 9 GPAC Meeting # 2, Review Background Report
The Consultants will facilitate Town staff and GPAC review of the GPAC Draft Background Report.

Task H. 10 Newsletter # 2, Existing Conditions and Trends The Consultants will prepare a newsletter summarizing key findings from the Background Report and initial outreach efforts. The newsletter will be used to characterize existing conditions and trends influencing the community and promote the online engagement opportunities.

Task HA 1 Joint Study Session # 2, Review Existing Conditions Report The Consultants will facilitate a joint study session with the Town Council and Planning Commission to present the major findings from the Public Review Draft Background Report. The Consultants will facilitate a discussion with the Council members and Commissioners about the implications of the findings on the future of the community.

Engagement Products During this Task:

GPAC Meeting #2 Materials and Summary Report (digital version) Newsletter #2 ( 100 hard copies and digital version on website) Joint Study Session # 2 Meeting Materials and Summary Report (digital version) Task C Engagement
The following activities will occur in conjunction with the work under Task C.

Task H. 12 Community Workshop # 2, Issues and Opportunities Identification
The second community workshop will be a three -part event. During the first part of the event, the Consultants will provide the community with an overview of the information developed for the Background Report. This component will highlight the existing conditions and trends that will influence the future of the community. The second part of the event will involve interactive exercises designed to gain input on the issues and opportunities that the public would like to see addressed in the General Plan Update.

From the issues and opportunities discussion, workshop participants will segue to the third part of the workshop, in which the Consultants will work with smaller groups to answer questions such as: What is unique about Los Gatos that is not found anywhere else? We will work with participants to define a list of places they like to take out -of -town visitors, places they consider " public- places" ( i. e., places where people gather), and natural or manmade features that make the community unique. 22 1 Scope of Work Mintier Harnish — Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Task H. 13 GPAC Meeting # 3, Review Issues and Opportunities Report The Consultants will facilitate Town staff and GPAC review of the Administrative Draft Issues and Opportunities Report.

Task H. 14 Joint Study Session # 3, Review Issues and Opportunities Report The Consultants will facilitate a joint study session with the Town Council and Planning Commission to present the major findings from the Issues and Opportunities Report. The Consultants will facilitate a discussion with the Council members and Commissioners about the implications of the findings for new or revised General Plan policies and programs and solicit input on key issues and opportunities the Update should consider, and other interests and expectations of the Council members and Commissioners.

Engagement Products During this Task.,
Community Workshop # 2 Materials and Summary Report ( 60 printed, digital versions) GPAC Meeting # 3 Materials and Summary Report (digital version) Newsletter # 2 ( 100 hard copies and digital version on website) Joint Study Session #3 Meeting Materials and Summary Report (digital version) Task D Engagement
The following activities will occur in conjunction with the work under Task D.

Task H. 15 Community Workshop # 3, Vision and Guiding Principles The third community workshop will include several interactive visioning exercises that encourage community participation and dialogue about the future of Los Gatos. There are several options for how to structure the community workshop ( e.g., open house format or small group exercises) and which exercises to conduct. The Consultants will work with Town staff prior to the workshop to identify the format that will work best for the community.

Task H. 1 b GPAC Meeting # 4, Review Draft Vision and Guiding Principles The Consultants will facilitate Town staff and GPAC review of the Draft Vision and Guiding Principles. At this meeting, the Consultants will also review the General Plan Audit Report and confirm content to be updated and new topics to be addressed.

Task H. 17 Joint Study Session # 4, Vision and Guiding Principles The Consultants will facilitate a joint study session with the Town Council and Planning Commission to present the draft Vision Statement and Guiding Principles. The purpose of the study session will be to gain consensus on these items and provide direction to the Consultants that will guide the development of the goals, policies, and implementation measures in the General Plan Update.

Engagement Products During this Task:

Community Workshop #3 Materials and Summary Report (60 printed, digital versions) GPAC Meeting #4 Materials and Summary Report (digital version) Joint Study Session # 4 Meeting Materials and Summary Report ( digital version) Mintier Harnish — Los Gatos General Plan Update Scope of Work 1 23 DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Task E Engagement
The following activities will occur in conjunction with the work under Task E.

Task H. 18 Newsletter # 3: Alternatives
The Consultants will prepare a newsletter that summarizes the land use and policy alternatives. We will use the newsletter to educate community members on the alternatives process and generate public interest and attendance for the upcoming community workshop.

Task H. 19 Community Workshop # 4, Alternative Choices
The Consultants will facilitate the fourth community workshop, which will focus on identifying land use and topical ( policy) choices based on previous community inputs. Policy alternatives could address items such as transportation options, healthy community updates, public facility choices, and so forth. The workshop will contain an educational component on the fiscal, transportation, environmental, and other considerations that need to be assessed with any alternatives.

The Consultants will take the input received at the community workshop to prepare preliminary land use concepts and relevant topical alternatives for further consideration.

Task H. 20 GPAC Meeting # 5, Review Draft Alternatives Report The Consultants will facilitate Town staff and GPAC review of the Draft Alternatives Report.

Task H. 21 Planning Commission Meeting
The Consultants and Town staff will facilitate a meeting with the Planning Commission to review the Alternatives Report and solicit their feedback and recommendations on a preferred land use alternative and key policy choices presented. Recommendations from the Planning Commission will be presented to the Town Council for consideration and direction.

Task H. 22 Town Council Meeting
The Consultants and Town staff will facilitate a meeting with the Town Council to review the Alternatives Report and recommendations from the Planning Commission. The purpose of this meeting will be to gain Council direction on the preferred alternatives package that will be used to create the Draft General Plan.

Engagement Products During this Task:

Newsletter # 3 ( 100 hard copies and digital version on website) Community Workshop # 4 Materials and Summary Report ( 60 printed, digital versions) GPAC Meeting #5 Materials and Summary Report (digital version) Planning Commission # 5 Meeting Materials and Summary Report ( digital version) Town Council # 5 Meeting Materials and Summary Report ( digital version) Task F Engagement
The following activities will occur in conjunction with the work under Task F.

Task H. 23 GPAC # 6: Draft General Plan
The Consultants will facilitate Town staff and GPAC review of the GPAC Draft General Plan 24 1 Scope of Work Mintier Harnish— Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Task H. 24 Joint Study Sessions # 5, # 6, and #7
The Consultants will conduct up to three joint study sessions with the Town Council and Planning Commission to review and confirm the changes to the General Plan. The Planning Commission will recommend any final revisions or adjustments to the Town Council. The Town Council will then provide direction on any final revisions or adjustments to the General Plan prior to the preparation of the EIR. During one of these study sessions, a presentation on VMT will be included.

Task H. 25 Newsletter # 4, Public Draft General Plan
The Consultants will prepare a newsletter summarizing the Public Draft General Plan that provides highlights of the key features and changes in the new General Plan.

Task H. 26 Community Workshop # 5, Draft General Plan
Upon release of the Public Draft General Plan, the Consultants will facilitate an open house to present the Plan to the community. The open house could be set up in the format where residents can visit stations or booths" focused on each element ofthe Plan. Town staff and Consultants will be stationed at each booth to discuss the elements, answer questions, and gather feedback. The Consultants will promote the public review process and hearings for the General Plan.

Engagement Products During this Task.

Joint Study Session Meeting Materials and Summary Reports ( digital version) Newsletter # 4 ( 100 hard copies, digital version)
Community Workshop # 5 Materials and Summary Report ( 60 printed, digital versions) Community Workshop # 5 Display Boards
Enhanced Community Engagement Tools
Task H. 27 Online Engagement
While workshops and meetings are essential to an effective planning process, these traditional outreach methods of engagement are not enough to obtain the broad mix of inputs needed to make a plan responsive to the entire community. This is especially true for younger generations who are busy with work, family commitments, and other social engagements. Our approach to public outreach is to supplement community workshops with web -based crowd - sourcing and social media tools to attract and engage the broadest possible audience. As part of the Update program, we will offer a range of online engagement tools that allow participation in the process while at home, work, the coffee shop, or wherever inspiration strikes.

Project Website. The website will serve as the hub of project communication and information, including an overview of the project, announcements about upcoming meetings and information on past meetings and events, document library, and contact information.

Engagement HQ. In addition to the Project Website as an information portal, we also propose to use Engagement HQ software tools to develop an exciting platform for online public engagement. Engagement HQ allows us to engage with the community through surveys, opinion polls, discussion forums, photo sharing, mapping exercises, and more. It also offers analysis and reporting tools to understand who is participating and easily summarizes community inputs. During the General Plan Update, we will use this tool to poll the community on a range of topics.

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If desired, the Consultants will also train Town staff to administer the site, so it can be maintained beyond the General Plan Update project as an ongoing forum for general civic engagement. We will use Engagement HQ software for active public engagement over a 12 -month period during the development of the General Plan, with the site maintained during the public review portions of the project. For more information on Engagement HQ visit: www.bangthetable.com /engagementhq Online Mapping. To help the community better understand the range of existing and future factors ( natural and manmade) that will influence the future of Los Gatos, the Consultants will prepare an online mapping tool ( ESRI Story Map). This online Story Map will provide maps of these factors (items such as wildland fire hazards, biological resources, environmental hazards, transportation connectivity) and a short description that will describe the implications of the factor shown on each map. This type of online map atlas will help support the discussion of issues and opportunities and be a component of the alternatives development.

Social Media. As part of the Update process, we will provide content for social media posts that Town staff can publish on the Town of Los Gatos Facebook ( https: / /www. facebook. com / losgatosca /), Twitter https : / /twitter.com /townlg ?lang =en), Nextdoor (https:Hnextdoor.com/ neighborhood /losgatosmain - -losgatos-- ca/), and other Town social media feeds at key points in the Update process.

Task H. 28 Ongoing Communication
Email Blasts. As part of the Update process, the Consultants will work with the Town to develop project - specific email notifications that the Town will distribute using the Town' s existing e- notification system.

Additional e- mail addresses for interested individuals that are collected by the Consultants at meetings, events, or the Project website will be provided to the Town to add to their current notification lists.

Press Releases. Prior to every community workshop, we will prepare and distribute news releases to inform media outlets serving the community about upcoming meetings and ensure accurate coverage that sets realistic expectations for what the General Plan does and does not do.

Task H. 29 Pop -up Booth for Festivals and Events
Booths at Festivals and Events. The Consultants will provide materials for Town staff to set up a " pop -up" booth at up to four sets of festivals and events in Los Gatos. The booth would feature boards and hand -outs that provide an overview of the General Plan Update, information on opportunities to get involved, and depending on which phase of the project we are in, exercises that are similar to the exercises from the most recent community workshop. It is assumed that Town staff will attend and run the booth with support from the Consultants.

Materials will be provided relative to the following four major components of the Update: 1) project overview, 2) issues and opportunities exercise, 3) alternatives exercise, and 4) draft General Plan.

Town Hall Displays. Like the booths at festivals and events, the Consultants will provide materials for Town staff to display at Town Hall. These displays will provide timely information on the Update process, provide posters on current project developments, and provide some opportunities for interactive displays designed to gain community input.
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Task I Certification of the EIR and Adoption of the General Plan Update
Task 1. 1 Response to Comments
Within three weeks of receipt of all comment letters on the Draft Program EIR, the Consultants will submit a draft Response to Comments to Town staff for review. The Response to Comments document will include a list of commenters, comment letters, responses to comments, and any added or revised text of the Draft Program EIR that may be necessary. All responses will include reasoned analysis and, as necessary, will include additional analysis. The final version of the Response to Comments will be incorporated as an appendix to the Final Program EIR.

The scope and budget assume a level of effort that would include 100 hours of staff time for this task. This assumes receipt of approximately 15 to 25 comment letters. If the number of comment letters and the effort to prepare responses is greater than anticipated, the Consultants will notify Town staff immediately and discuss options to amend our scope of work and budget as necessary. Following receipt of Town staff comments, the Consultants will finalize the Response to Comments.

Task 1. 2 Mitigation, Monitoring, and Reporting Program Concurrent with the Response to Comments, the Consultants will prepare a Mitigation Monitoring and Reporting Plan ( MMRP), which will be included in the Final Program EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:

Persons / agencies responsible for monitoring compliance with each condition Timing when monitoring must occur
Frequency of monitoring
Criteria to be used to determine compliance with conditions The final version of the MMRP will be incorporated as an appendix to the Final Program EIR.

Task 1. 3 Final Program EIR
The Consultants will complete the Final Program EIR after the review period has closed and all comments submitted during that period have been received. The Final Program EIR will include corrections to the Draft Program EIR ( if warranted), comments received, and responses. The Consultants will prepare a Screen Check Final Program EIR for Town staff review and confirmation followed by a Final Program EIR after incorporating comments from Town staff. The Consultants will produce print and digital copies ofthe Final Program EIR.

Within one day of Final Program EIR certification and project approval, the Consultants will submit the draft Notice of Determination ( NOD) to Town staff for delivery to the County Clerk and /or State Clearinghouse.

Task 1. 4 Planning Commission Hearing
The Consultants will attend a public hearing with the Planning Commission to review the Public Draft General Plan and Final Program EIR. The Planning Commission will consider the comments made during the public hearing and make recommendations to the Town Council.

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Task 1. 5 Town Council Hearings ( 2)
The Consultants will attend two public hearings with the Town Council to review the Public Draft 2040 General Plan and Final Program EIR. At these hearings, the Town Council will consider the Planning Commission recommendations and the comments made at the Planning Commission public hearing. After the hearings, the Town Council will direct the Consultants to incorporate their recommendations and prepare the Final General Plan and Final Program EIR.

Task 1. 6 Final General Plan Documents
Following public review of the Draft Public General Plan, the Consultants will prepare the Final General Plan for adoption.

Task 1. 7 Town Council Adoption Hearing
The Consultants will attend one hearing with the Town Council for certification of the Final Program EIR and adoption of the Final General Plan.

Task 1. 8 Web -Based General Plan
The Consultants will design the Final General Plan as an interactive web -based General Plan. The web -based plan will not simply be a document that is published online, but will be a dynamic communication tool that provides transparency, accessibility, and efficiency in local government.

The web -based plan will be highly graphical and structured and designed to meet the specific needs of the Town. It will be fully searchable, allowing decision - makers and other users to quickly locate relevant information. The online format will allow cross- referenced links to related policies, programs, maps, or background information.

Products
Response to Comments ( digital version)
Mitigation, Monitoring, and Reporting Program ( digital version) Final Program EIR ( 30 hard copies and 30 CD copies to the Town) Tracking of comments and recommendations ( all meetings, digital versions) Final General Plan ( 100 hard copies, 100 CDs, digital version, 2 unbound originals for reproduction) Color Land Use Element Exhibits (100 copies, sizes and scales to be determined) Compilation CD with all milestone documents, data, and GIS files ( 3 CDs) Web - based General Plan
28 1 Scope of Work Mintier Harnish — Los Gatos General Plan Update DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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Page 73 ends

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Page 74 ends

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Page 77 ends

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DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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I! / i
TOWN OF LOS GATOS MEETING DATE: 06/ 19/ 2018
I `. _ t ,
COUNCIL AGENDA REPORT ITEM NO: 10
DATE: JUNE 11, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR

CONSULTANT SERVICES WITH MINTIER HARNISH PLANNING

CONSULTANTS FOR PREPARATION OF THE GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT.

RECOMMENDATION:

Authorize the Town Manager to execute an agreement for consultant services with Mintier Harnish Planning Consultants for preparation of the General Plan update and Environmental Impact Report.

BACKGROUND:

On February 6, 2018, Town Council discussed the scope and process for the General Plan update. At that meeting, the Town Council indicated that the General Plan is serving the community well, and an update provides the opportunity to refine the General Plan, address emerging trends and recent State laws, and consider new issues.

On February 20, 2018, the Town Council approved the work plan for the General Plan update.

The work plan included the creation of a General Plan Update Advisory Committee (GPAC ), which would be comprised of the existing members of the General Plan Committee (GPC) and additional at -large members appointed by the Town Council.

On March 12, 2018, the Town issued a Request for Proposals ( RFP) for consultant services associated with the General Plan update and Environmental Impact Report ( EIR). Proposals were due April 13, 2018.

PREPARED BY: JENNIFER ARMER
Senior Planner
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Community Development Director, and Finance Director
110 E. Main Street Los Gatos, CA 95030 • 408- 354 -6832 www. losgatosca. gov
DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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PAGE 2 OF 3
SUBJECT: GENERAL PLAN UPDATE CONSULTANT AGREEMENT
JUNE 11, 2018
BACKGROUND (Continued):

On April 17, 2018, the Town Council adopted a resolution to establish the GPAC and approve guiding principles to guide the work of the GPAC.

DISCUSSION:

Staff sent the request for proposals to 14 consultants with known qualifications associated with the General Plan update and EIR. Staff received proposals from two firms and conducted interviews and reference checks for each. At the conclusion of the RFP review process, staff concluded that Mintier Harnish Planning Consultants provides the best fit, capacity, and professional expertise for preparation of the General Plan update and EIR within the established time frame.

Mintier Harnish offers extensive experience working with communities with their General Plan and environmental analyses, including Windsor, Gilroy, Folsom, Millbrae, Union City, Sacramento, and Hayward. Mintier Harnish' s proposal focuses on addressing the key issues identified by the Town Council. The proposed scope of work includes extensive opportunities for public engagement and outreach. In addition, Mintier Harnish proposes a team approach with five subconsultants for specific project tasks: WRT ( urban design), Rincon Consultants, Inc.

EIR and climate change), Fehr & Peers ( transportation), Applied Development Economics economics), and Urban Green ( sustainability and community engagement). This team approach allows efficiency in production and effective coordination between the General Plan and EIR documents.

The estimated cost to complete the proposed scope of work described in this proposal is 1, 174, 975. A general 10 percent contingency fee of $117,498 is included to fund any unanticipated services. The base amount plus contingencies totals $1, 292,473. The contingency fee will only be utilized if necessary, and it has been included to allow the Town Manager to authorize limited additional costs in order to complete the project within the proposed schedule.

CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to enter into an agreement ( Attachment 1) with Mintier Harnish Planning Consultants for the reasons stated in this report.

ALTERNATIVES:

The Council could direct staff to meet with the recommended consultant to add or delete work scope components. Adding components to the work scope would likely increase the project S: \ COUNCIL REPORTS \ 2018 \06- 19 -18 \30 General Plan Update Consultants \ Staff Report. FINAL.dou 6/ 12/ 2018 5: 50 PM DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 81 ends

PREPARED BY: Joel Paulson
Community Development Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 04/05/2022
ITEM NO: 7
DATE: March 18, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Third Amendment to an Agreement for Consultant Services with Mintier Harnish for Preparation of the General Plan Update and Environmental Impact Report (EIR).

RECOMMENDATION:

Authorize the Town Manager to execute a Third Amendment (Attachment 1) to an Agreement for consultant services with Mintier Harnish for preparation of the General Plan update and Environmental Impact Report (EIR).

BACKGROUND:

On July 9, 2018, the Town Council authorized the Town Manager to enter into an Agreement with Mintier Harnish for the preparation of the General Plan update and EIR (Attachment 4). The term of the original Agreement that was executed had an expiration date of July 31, 2020.

On August 1, 2020, the Town approved a First Amendment to the Agreement to extend the term expiration to July 31, 2021 (Attachment 2).

On August 1, 2021, the Town approved a Second Amendment to the Agreement to extend the term expiration to March 31, 2022 (Attachment 3).

DISCUSSION:

The General Plan update and EIR have not yet been considered by the Planning Commission or Town Council. Therefore, staff is requesting that the term expiration be extended to August 31, 2022.

DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

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PAGE 2 OF 2
SUBJECT: Third Amendment to an Agreement for Consultant Services with Mintier Harnish DATE: March 18, 2022
CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to execute a Third Amendment (Attachment 1) to an Agreement with Mintier Harnish so the General Plan update and EIR processes can be completed.

COORDINATION:

This report was coordinated with the Town Manager’s Office, Town Attorney’s Office, and Finance Department.

FISCAL IMPACT:

There is no fiscal impact as the only item being amended is the expiration of the term.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Draft Mintier Harnish Third Amendment to an Agreement

2. Mintier Harnish First Amendment to an Agreement

3. Mintier Harnish Second Amendment to an Agreement

4. Original Agreement for Consultant Services
DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 83 ends

FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
THIS FIRST AMENDMENT AGREEMENT is dated for identification this 1 ST day of August
2020 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, Town”) and Mintier Harnish, LP, (“ Consultant”), whose address is 1415 20th Street, Sacramento, CA 95811. This Agreement is made with reference to the following facts.

RECITALS
A. The Town and Consultant entered into an Agreement dated July 9, 2018 to provide Consultant Services for preparation of the General Plan update and Environmental Impact Report (Exhibit A).

B. The Town desires to extend the Agreement to July 31, 2021.

AMENDMENT

1. Time of Performance of the Amendment Agreement is hereby amended to provide that the term of the Agreement is for the period August 1, 2020 through July 31, 2021.

2. All other terms and conditions of the Agreement dated July 9, 2018, remain in full force and effect.

IN WITNESS WHEREOF, the Town and Consultant have executed this First Amendment Agreement as of the date indicated above.

Town of Los Gatos: Consultant:

By: _______________________________ By: ____________________________ Laurel Prevetti Jim Harnish,
Town Manager Mintier Harnish, LP
Department Approval:

Joel Paulson
Director of Community Development
Approved as to Form:
sGatos, California
Robert Schultz
Town Attorney
Joel Paulson ( Jul 23, 2020 11:09 PDT)
Joel Paulson
Robert Schultz ( Jul 23, 2020 11:11 PDT)
Robert Schultz
Attest:_____________________________
Shelley Neis, MMC, CPMC, Town Clerk
DocuSign Envelope ID: 24B7A146- 528A- 48FB-9CC4- 26DD6CE71499 7/28/2020
7/29/2020
DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 84 ends

SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
THIS SECOND AMENDMENT AGREEMENT is dated for identification this 1ST day of August 2021 and is made by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Mintier Harnish, LP, (“Consultant”), whose address is 1415 20th Street, Sacramento, CA 95811. This Agreement is made with reference to the following facts.

RECITALS
A. The Town and Consultant entered into an Agreement dated July 9, 2018 to provide Consultant Services for preparation of the General Plan update and Environmental Impact Report (Exhibit A).

B. The Town and Consultant entered into a First Amendment Agreement dated August 1, 2020 to extend the term to July 31, 2021.

C. The Town desires to extend the Agreement to March 31, 2022.

AMENDMENT

1. Time of Performance of the Second Amendment Agreement is hereby amended to provide that the term of the Agreement is for the period of August 1, 2021 through March 31, 2022.

2. All other terms and conditions of the Agreement dated July 9, 2018, remain in full force and effect.

IN WITNESS WHEREOF, the Town and Consultant have executed this Second Amendment Agreement as of the date indicated above.

Town of Los Gatos: Consultant:
_____________________________
Jim Harnish,
Mintier Harnish, LP
__________________ͺͺ_______ͺͺͺͺ____
Laurel Prevetti͕Town Manager
Department Approval:
________________________ͺͺͺͺͺͺ_____ Joel Paulson͕ Community Development Director
Approved as to Form:
________________ͺͺͺͺͺͺ_____________
Robert Schultz͕Town Attorney
Attest:
_______________________ͺͺͺͺͺͺ______
Shelley Neis, MMC, CPMC, Town Clerk
jim harnish (Aug 20, 2021 14:30 PDT)
jim harnish

DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 85 ends

PREPARED BY: Joel Paulson
Community Development Director

Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director

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͘DĂŝŶ^ƚƌĞĞƚ>ŽƐ'ĂƚŽƐ͕ϵϱϬϯϬභ;ϰϬϴͿϯϱϰ-ϲϴϯϮ
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/17/2021
ITEM NO:

DATE: August 6͕ϮϬϮϭ
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to execute a Second Amendment to an Agreement for Consultant Services with Mintier Harnish for preparation of the General Plan update and Environmental Impact Report ;
/ZͿ.

RECOMMENDATION:

Authorize the Town Manager to execute a Second Amendment to an Agreement for Consultant Services with Mintier Harnish for preparation of the General Plan update and Environmental Impact Report ; /ZͿ.

BACKGROUND:

On :ƵůǇϵ͕ϮϬϭϴ, the Town Council authorized the Town Manager to enter into an Agreement with Mintier Harnish for the preparation of the General Plan update and EIR. The term of the original Agreement that was executed had an expiration date of :ƵůǇϯϭ͕ϮϬϮϬ
On ƵŐƵƐƚϭ͕ϮϬϮϬ the Town approved a First Amendment to an Agreement to extend the term expiration to :ƵůǇϯϭ͕ϮϬϮϭ.

DISCUSSION:

The General Plan update and EIR have not been considered by the Planning Commission or Town Council.

Therefore, staff is requesting that the term expiration be extended to DĂƌĐŚϯϭ͕ϮϬϮϮ͘ CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to excecute a Second Amendment to an AŐƌĞĞŵĞŶƚ;ƚƚĂĐŚŵĞŶƚϭͿǁŝƚŚDŝŶƚŝĞƌ,ĂƌŶŝƐŚ so the General Plan update and EIR processes can be completed.

COORDINATION:

DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 86 ends

PAGE 2 OF 2
SUBJECT: Mintier Harnish
DATE: August 5, 2021
This report was coordinated with the Town Manager’s Office, Town Attorney’s Office, and Finance Department.

FISCAL IMPACT:

There is no Fiscal Impact as the only item being amended is the expiration of the term.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Draft Mintier Harnish Second Amendment to an Agreement Ϯ͘ Original Agreement for Consultant Services

DocuSign Envelope ID: 54B401F7-E69A-4377-8014-BD563F59B87A

Page 87 ends

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
ITEM NO: 6
DATE: August 11, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to the Agreement for Consultant Services with Interwest Consulting Group to Include Supplemental Planning Division Consultant Services.

RECOMMENDATION:

Authorize the Town Manager to execute a first amendment (Attachment 2) to the agreement for consultant services with Interwest Consulting Group to include supplemental Planning Division consultant services (Exhibit A to the First Amendment).

BACKGROUND:

On August 17, 2021, the Town Council authorized the Town Manager to execute an agreement with Interwest Consulting Group for supplemental Building Division plan check consultant services (Attachment 1).

DISCUSSION:

The Planning Division will have two vacant positions for the next three months, one as a result of an existing employee extended leave, and the continued unsuccessful recruitment for another position which has been vacant since December 15, 2021. In order to maintain the high level of service expected of the Town, supplemental services are needed during this period.

Page 88 ends

PAGE 2 OF 2
SUBJECT: Interwest First Amendment
DATE: August 11, 2022
CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to execute a first amendment to the agreement with Interwest Consulting Group to include supplemental Planning Division services.

COORDINATION:

This report has been coordinated with the Town Manager’s Office, Town Attorney’s Office, and Finance Department.

FISCAL IMPACT:

Funds for the services to be provided by this amendment would come from existing budgeted vacant positions and temporary hours.

ENVIRONMENTAL REVIEW:

Environmental review is not required for this agreement as it is not a project defined by the California Environmental Quality Act (CEQA).

Attachments:

1. Interwest Consulting Group Agreement

2. Draft First Amendment to the Interwest Consulting Group Agreement with Exhibit A – Scope of Services

Page 89 ends

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Statement of Qualifications to Provide
Building Division Plan Check Review Services
For the

TOWN OF LOS GATOS
Interwest Consulting Group
Ron Beehler, & CBO, ICC
Director of Building Safety Services
(916) 273-4663
[email protected]
interwestgrp.com

Page 97 ends

39355 California Street, Suite 200
Fremont, CA 94538
510.796.3003
June 3, 2021
Robert Gray, Chief Building Official
Town of Los Gatos
Community Development Department
110 E. Main St.

Los Gatos, CA 95030
RE: Qualifications to Provide Building Division Plan Check Review Services for the Town of Los Gatos Dear Mr. Gray,
Interwest Consulting Group (Interwest) is pleased to present our qualifications to provide Building Division Plan Check Review Services for the Town of Los Gatos Community Development Department. Interwest has extensive experience providing complete building department services to agencies throughout California.

With nearly 500 professional staff, Interwest is large and diverse enough to meet all of your plan check, inspection, and permit technician needs, yet small enough to ensure that we maintain focus and remain responsive to the priorities of the Los Gatos. Our proposed team can provide the full spectrum of the required services efficiently and effectively. Our goal is to provide timely, technically sound, and customer-friendly services to support your departments and development community. Interwest maintains the largest staff of professionals specializing in building safety plan review and inspection services in California.

Interwest offers a highly qualified staff of California licensed structural, civil, mechanical, electrical and fire protection engineers, California registered architects, ICC certified plans examiners, CASp certified access specialists, ICC certified Inspectors, ICC certified Permit Technicians, and additional staff specializing in providing complete Building Safety Services.

Ron Beehler, SE, CBO will act as the Principal-in-Charge on this contract, with the ability to assign staff as-needed.

Roger Peterson, SE will act as Project Manager and the Town’s Primary Contact for day-to-day for this engagement.

Our contact information follows.

Ron Beehler, SE, CBO | Principal-in-Charge
916.273.4663 | [email protected]
Roger Peterson, SE | Project Manager
916.273.4657 | [email protected]
Project Office: 39355 California Street, Suite 200, Fremont, CA 94538 As Vice President of Finance, I am an authorized representative of Interwest Consulting Group, able to sign all documents and enter into contractual agreements. Our proposal will remain valid for a period of 90 days.

We look forward to the opportunity provide the Town of Los Gatos with these valuable services and to discuss our qualifications in greater detail.

Sincerely,
Avner Alkhas, Vice President, Finance
Interwest Consulting Group

Page 98 ends

General Qualifications
Interwest has extensive experience and a proven track record of successfully providing building plan review and inspection services to public agencies. Interwest has been in business since 2002 and was founded by individuals with a passion for serving municipalities. Our nearly 500 employees span a multitude of disciplines, roles, and job placements to municipalities within building safety and public works departments throughout California.

Our Building Safety Division is the largest in California, with more than 250 California licensed structural, civil, mechanical. electrical and fire protection engineers, registered architects, CASp professionals, ICC certified plan reviewers, inspectors, permit technicians and administrative personnel. We currently serve more than 200 cities, towns, counties and state agencies.

Building department services that we provide to municipalities include:

Â Building Safety Plan Check Services
Â Building Official Services
Â Building Inspection Services
Â Permit Technician Services
Â CASp Plan Check and Inspection Services
Â Code Enforcement Services
Â Fire Prevention Plan Check and Inspection Servicesw
We also provide a full range of additional services to more than 200 public agencies throughout California including:
| Municipal Engineering | Geographic Information System (GIS) | Construction Management & Inspection | Information Technology (IT) | Traffic Engineering | Planning & Urban Design
| Real Estate & Right of Way Acquisition | Water Policy & Planning Our depth of experience brings a high level of knowledge and sensitivity towards community and special interest group issues. We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve. We do not offer design services and, as a result, we provide unbiased plan checks and avoid conflicts of interest as could occur with firms engaging in both plan check and design services.

Years Established
Established 2002
Type of Organization
Interwest is a Colorado
Corporation, licensed to provide
services in California
Number of Employees
500 Company-wide
250 Building Staff
Project Manager / Contact
Roger Peterson, SE
916.273.4657
[email protected]
1

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Qualifications & Resumes
Interwest has extensive successful experience and a proven track record of providing building safety services to many Towns/Cities, Counties and agencies throughout California. Interwest proposes a broad range of qualified staff to provide all of the services requested by the Town.

Below is a listing of Northern and Central California municipal clients to whom we provide similar services to those being requested by the Town of Los Gatos.

CLIENT SCOPE OF WORK
City of American Canyon Building Official, Plan Review, Building Inspection City of Angels Camp Building Official, Plan Review, Building Inspection City of Berkeley Plan Review
City of Calistoga Plan Review, Building Inspection
City of Dublin Plan Review
City of Elk Grove Plan Review, Building Inspection, Permit Technician, Code Enforcement City of Fairfield Plan Review
City of Lincoln Building Official, Fire Plan Review, Building Inspection, Fire Inspection City of Menlo Park Plan Review
City of Modesto Plan Review, Building Inspection
City of Napa Plan Review, Building Inspection, Permit Technician City of Placerville Building Official, Plan Review, Building Inspection City of Pleasanton Plan Review
City of Rancho Cordova Plan Review, Building Inspection City of Rocklin Plan Review, Building Inspection
City of Roseville Plan Review
City of Sacramento Plan Review, Building Inspection
City of Santa Clara Building and Fire Plan Review and Field Inspection City of Sonora Building Official, Plan Review, Inspection City of St. Helena Building Official, Building and Fire Plan Review, Building Inspection City of Tracy Plan Review, Building Inspection, Fire Inspection City of Turlock Plan Review
City of Woodland Plan Review, Building Inspection
County of Fresno Plan Review, Inspection
County of Madera Plan Review, Fire Plan Review
County of Napa Plan Review
County of Placer Plan Review, Fire Plan Review
County of Yolo Plan Review
Town of Atherton Building Official, Plan Review, Building Inspection, Permit Technician Town of Tiburon Plan Review
Town of Yountville Building Official, Plan Review, Building Inspection 2

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IDENTIFICATION OF KEY STAFF

RON BEEHLER, SE, CBO PRINCIPAL-IN-CHARGE
Ron Beehler, SE, CBO, will serve as Principal-in-Charge for the Town.

Ron utilizes experience gained through more than 36 years of hands-on experience performing life safety, accessibility and structural plan reviews to successfully manage building departments, building department services and high-profile building projects on behalf of public agencies throughout California. Ron’s experience includes establishing and coordinating on-site building department services for large multi-building projects and unique fast-paced development projects. Ron has served as Chief Building Official for multiple California public agencies including interim assignments. He has provided building department assessments on behalf of municipal clients to identify inefficiencies and implement best practice improvements. Additionally, Ron has developed and taught multiple full- and half-day classes on a variety of building code related topics on behalf of CALBO and local International Code Conference chapters throughout the State.

ROGER PETERSON, SE PROJECT MANAGER | PRIMARY CONTACT
Roger Peterson, SE, is our proposed Project Manager and primary point of contact. A California licensed Structural Engineer with more than 30 years of experience in structural design and plan review, Roger is Interwest’s Regional Manager of Building Safety Services. He has designed and provided plan review services for multi-story steel and concrete-framed buildings, as well as one-story structures utilizing steel, concrete, timber and masonry framing systems. His design experience includes schools, commercial and industrial projects, micro-chip production facilities, power plant installations and multi-family residential projects.

Ron Beehler // Principal-in-Charge
Â BS, Civil Engineering, California
State University, Chico
Â CA Licensed Structural
Engineer | SE3632
Â CA Licensed Civil Engineer |
CE39404
Â International Code Council |
801789
Roger Peterson // Project Manager
Â BS, Civil Engineering,
University of Wyoming
Â CA Registered Structural
Engineer | 3846
Â CA Registered Civil Engineer |
46096
3

Page 101 ends

ROLES, RESPONSIBILITIES, AND QUALIFICATIONS
Below, we provide a list of licenses, certifications and registrations held by the Interwest staff proposed to provide services to the Town of Los Gatos. Roles of the proposed individuals have been identified primarily as plan review staff with certifications and expertise in structural, fire/life safety, CASp and energy conservation.

Qualifications typical for plan review staff include license as a Registered Civil, Structural, Electrical or Mechanical Engineer in the State of California, or certification as an ICC Certified Plans Examiner.

Name & Role Current Licenses & Certifications License / Certification #
Bill Rodgers, SE
Sr. Structural Engineer
Plan Review
CA Registered Professional Structural Engineer
CA Registered Professional Civil Engineer
NV Registered Professional Civil Engineer
NV Registered Professional Structural Engineer
S4198
C50673
CE18427
SE18427
Elena Hartsough, SE
Structural Engineer
Plan Review
CA Registered Professional Civil Engineer
CA Registered Professional Structural Engineer
C67675
S5538
John Weninger, SE
Structural Engineer
Plan Review
CA Registered Professional Civil Engineer
CA Registered Professional Structural Engineer
C43746
S3740
Hossein Sanikhatam, SE
Structural Engineer
Plan Review
CA Registered Professional Civil Engineer
CA Registered Professional Structural Engineer
C67573
S5514
Charles Nganga, PE, ICC
Professional Engineer
Plan Review
CA Registered Professional Civil Engineer
ICC Residential Plans Examiner
C85710
8325618
Christine Jansen, PE
Professional Engineer Plan
Review
CA Registered Professional Civil Engineer C79594
Kyle Hansen, PE
Professional Engineer Plan
Review
CA Registered Professional Civil Engineer C91071
Thomas Trimberger, ME,

CBO, ICC
Mechanical Engineer
Plan Review

CA Registered Professional Mechanical Engineer
*Registered ME in 14 States*
ICC Plumbing Code Specialist
ICC Mechanical Code Specialist
LEED Accredited Professional
Build It Green Certified Green Building Professional
Build It Green Greenpoint Rater
CABEC Residential & Non-Residential Certified Energy Plans Examiner
M26359
866408
866408
Randy Brumley, ME, ICC
Mechanical Engineer
Plan Review
CA Registered Professional Mechanical Engineer
ICC Mechanical Plans Examiner
M37959
8884128
David Castillo, ME, FPE
Mechanical Engineer
CA Registered Professional Mechanical Engineer
CA Registered Professional Fire Protection Engineer
M31455
FP2013
4

Page 102 ends

Fire Protection Engineer
Plan Review
Jingpei Zhang, EE
Electrical Engineer
Plan Review
CA Registered Professional Electrical Engineer EE16243
Bill Miller, CASp, CBO, ICC
Certified Access Specialist
Plan Review

Certified Access Specialist
Council of American Building Official
ICBO/IAPMO Plumbing Inspector
ICVO/IAPMO Mechanical Inspector
CA State Energy Auditor
ACE III-Initial Disaster Housing Inspector
ICC Plumbing Inspector UPC
ICC Certified Building Official
ICC Building Code Specialist
ICC Plumbing Inspector
ICC Residential Combo Inspector
ICC Combination Dwelling Inspector – Uniform Codes
ICC Accessibility Inspector
ICC Accessibility Plans Examiner
ICC Mechanical Inspector
ICC Mechanical Inspector UMC
ICC Building Inspector
ICC Building Plans Examiner
CASp-087
2171
34090
51131
3134
22121
0819718
0819718
0819718
0819718
0819718
0819718
0819718
0819718
0819718
0819718
0819718
0819718
Annette Mayfield, EIT,
CASp, ICC
Certified Access Specialist
Plan Review
Engineer-in-Training
Certified Access Specialist
ICC Building Plans Examiner
ICC CA Building Plans Examiner
EIT-130173
CASp-538
8018477
8018477
Andrew Burke, CASp, ICC
Certified Access Specialist
Plan Review
Certified Access Specialist
ICC Building Plans Examiner
ICC Building Inspector
CASp-710
8250398
8250398
Denise Reese, CBO, ICC
Plan Review
ICC Certified Building Official
ICC CA Building Plans Examiner
ICC CALGreen Inspector
ICC Permit Technician
ICC Permit Specialist
8096275
8096275
8096275
8096275
8096275
Steven Stokes, CBO, ICC
Plan Review
ICC Certified Building Official
ICC Accessibility Inspector/Plans Examiner
ICC Building Code Official
ICC Building Code Specialist
ICC Building Inspector
ICC Building Plans Examiner
ICC Certified Fire Code Official
ICC Certified Fire Marshal
ICC Commercial Building Inspector
ICC Commercial Mechanical Inspector
ICC Commercial Plumbing Inspector
ICC Fire Code Specialist
ICC Fire Inspector I
ICC Fire Inspector II
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5312096
5

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ICC Fire Plans Examiner
ICC Mechanical Plans Examiner
ICC Plumbing Plans Examiner
ICC Residential Building Inspector
5312096
5312096
5312096
5312096
Sharon Vanderpool, ICC
Plan Review
ICC Residential Plans Examiner
ICC Plumbing Plans Examiner
ICC Residential Building Inspector
8789037
8789037
8789037
Bob Barks, ICC
Plan Review
ICC CA Building Plans Examiner 8020051
Ron Lucchesi, ICC
Plan Review
ICC CA Building Plans Examiner 1044401
Cheryl Domnitch, FPE
Fire Protection Engineer
CA Registered Professional Fire Protection Engineer
Member, International Code Council
FP1206
1046491
Augie Cerdan, FPE
Fire Protection Engineer
CA Registered Professional Fire Protection Engineer FP1579 Daniel Skubal
Fire Plan Review
Fire Inspection
State Certified Fire Prevention Officer, OSFM
Statutes and Regulations-2018, OSFM
OSFM Fire Prevention Courses - 1A, 1B, 1C, 2A, 2B, 2C, 3A, 3B, Inspector 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D
Russell Blair, ICC
Fire Plan Review

ICC Fire Plans Examiner
Certified Firefighter I – 1986
Fire Prevention 1A – 1990 - CA
Fire Prevention 1B – 1993 - CA
Fire Prevention 1C – 1992 - CA
Fire Prevention 2A – 2003 - CA
Fire Prevention 2B – 2006 - CA
Fire Prevention 3A – 2001 - CA
Fire Prevention 3B – 2000 - CA
Fire Investigation 1A – 1997 - CA
Fire Investigation 1B – 1995 - CA
Fire Instructor 1A – 2007 - CA
Fire Instructor 1B – 2007 - CA
Hazardous Materials 1A – 1987 - CA
Hazardous Materials 1B – 1987 - CA
Hazardous Materials 1C – 1987 - CA
Hazardous Materials 1D – 1987 - CA
Emergency Medical Technician - #D2828 – Sacramento Co.
8092477
011770 - CA
Steven F. Conti, ICC
Plans Examiner
ICC Fire Inspector I
ICC Fire Inspector II
ICC Commercial Fire Sprinkler Inspector
ICC Fire Plans Examiner
ICC Commercial Fire Sprinkler Plans Examiner
ICC Residential Fire Sprinkler Inspector/Plans Examiner 8356876
8356876
8356876
8356876
8356876
8356876
6

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Project Understanding
We have reviewed the RFP and understand understand that the Town currently does not have a plan check engineer on staff and seeks qualified that the Town of Los Gatos is in need of qualified consultants to provide Building Division Plan Check Review Services, provide structural and non-structural code review and to maintain acceptable plan check timelines.

Interwest will provide the following services for the Town:

Â Plan Review Services
Â On-Site Plan Review Services (on-site services may be required for approximately 10-hours per week, spread over two separate days)
Â Technical Support (including pre-construction/pre-design meetings, site visits, and support for inspection personnel/staff, as needed)
Â Miscellaneous Support/Special Tasks
Â Pick-up/Delivery of Plans and Plan Check Comments
Approach to the Scope of Work
We fully understand and are intimately familiar with the procedures and policies of the Town of Los Gatos. Our
experienced staff are ready to assist with solutions and recommendations that are specific to the needs of the
development community.

All off-site plan review services will be performed either by a licensed Civil or Structural Engineer, or an ICC Certified Plans Examiner under the direction of a licensed Civil or Structural Engineer and/or licensed Architect.

Interwest staff will provide plan review services consisting of the examination, analysis and review of construction plans for various development projects within the Town to determine compliance with all applicable building regulations. Dependent upon each project assigned, plan reviews may consist of an examination of grading, site drainage, on-site improvement, off site improvement, hydrology reports, geotechnical, structural, life safety, electrical, mechanical, plumbing, disabled access, energy conservation and stormwater management. In addition, a CASp certified professional is available.

Our plans examiners understand and are intimately familiar with applicable building codes and plan review procedures and policies and will readily assist with solutions to complicated plan review issues. Our staff will work with project applicants in a collaborative and professional manner to quickly identify and resolve violations of codes, standards or local ordinances. They will provide thorough plan reviews in an effort to provide complete and accurate construction documents to minimize questions and problems during the construction phase of projects.

Interwest’s licensed professional
Engineering staff allows us the ability
to properly represent the needs of the
Town, as our plans examiners have the
same licenses and qualifications as
the project designers.
7

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Town/City-Focused Services
The Interwest team will maintain a focus on the department’s service needs to ensure the smooth implementation of all code and amendments utilized by the Town. We have a unique knowledge and understanding of the Town’s processes and requirements from our prior experience and work with municipal staff on the proposed projects.

Responsive Project Management
By cooperating and working closely with all of the entities responsible for project approval, we will maintain a collaborative working relationship that centers on successful project processing. We have an understanding of Town procedures and will continue to work closely with other Town departments and outside agencies as directed to ensure a timely, seamless and efficient development approval process. We will continue to minimize surprises that can lead to costly delays due to plan revisions late in the approval process by beginning work early with the project design team involved with major construction projects. Our facilitative approach to project review stresses building safety while allowing for innovation in approach to resolve complicated building design issues. At Interwest, we also recognize the needs of sensitive projects and those that require special attention to meet the needs of the community.

Communicating Plan Review Results
Plan reviews will consist of clearly written comments which include specific deficiencies and the associated code requirement. We will also accommodate special project plan review needs, such as fast-track or expedited reviews. We will maintain turn-around goals to ensure timely services for permit applicants.

Specifically, plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawings, and referencing applicable code sections. Interwest will provide a clear, concise, and thorough comment list from which clients, designers, contractors, and owners can work. Comment lists are delivered to the applicant and other designated recipients via email, FAX, and/or reliable overland carrier.

In addition, staff is available for pre-construction or pre-design meetings, field visits, contacts with the design team, and support for field inspection personnel as needed. With some reasonable limitations, preconstruction and pre-design meetings associated with projects that we plan review are considered part of the plan review service.

Meeting Attendance
Our staff is available for pre-construction or pre-design meetings, field visits, contacts with the design team, and support for field inspection personnel as needed. With some reasonable limitations, pre-construction and pre-design meetings associated with projects that we plan review are considered part of our service.

Electronic Plan Check Services
Interwest currently provides electronic plan review services for multiple jurisdictions throughout California, and we are prepared to provide electronic plan check services for the Town.

Many jurisdictions are seeing the benefits of electronic plan review, especially for large, complex projects.

Electronic plan review services deliver many benefits to cities/towns, including substantially improved turnaround times; secured accessibility to documents; and reduced paper storage. 8

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While we are experienced and able to work with many different platforms for electronic plan review, our preferred system is Bluebeam Revu, an industry-leading software used by many jurisdictions, design teams and contractors to review and annotate construction documents. We have worked with
multiple clients to purchase and deploy Bluebeam software to each user, preparing jurisdiction-specific stamps and tools used in the plan review process, and ongoing training on the use of the software. Additionally, we have set up electronic submittal systems based on Citrix ShareFile, allowing permit applicants to submit their construction documents remotely. This
functionality has enabled our clients to continue providing services during a time when COVID-19 put a halt to many municipal functions.

Our staff is experienced providing electronic plan review and can work closely with the Town on any electronic plan check method that is utilized. Our goal is always to collaborate with and support the Building & Safety Division by providing thorough, accurate and timely plan reviews.

Plan Review Tracking Method & Billing Process
We will create and maintain a Jurisdiction File containing our research on any unique amendments or specifications required by your jurisdiction, billing arrangements, contact information and any special requests you would like us to keep in mind.

Interwest uses a custom database to maintain and track all plans throughout the review process from the moment you request a pick-up and/or shipment to delivery of the final, approved documents. Information such as project name, project number, assigned plan reviewer(s), date documents were received, plan review cycle and completion date for current review can be provided. In addition to standard phone communication, custom reports can be emailed. In addition, we can provide online tracking for the Town with a customdesigned web template geared to provide any reporting and information needs required. Our staff is available during standard business hours to answer questions via phone or email regarding the actual plan review in progress. We maintain active email accounts and our staff will be responsive to any Town or applicant needs. If we cannot speak directly to a caller, we will return calls no later than 24 hours.

Code Interpretations
Interwest’s engineers and plans examiners will provide unbiased recommendations and background information to the Plan Check Engineer supervisor in order to provide the appropriate recommendation to the Building Official for final review and approval. These recommendations and background information will help applicants understand specific code-related requirements and alternative methods for compliance.

Transporting Plans
Interwest will arrange for all pick-up and delivery of plan review documents from the Town at no additional cost. Interwest uses varied methods of pick-up and delivery with the goal of providing same-day service. In addition, our staff utilize several types of electronic plan review software and editable PDFs to provide more efficient and timely reviews.
9

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Plan Review Tracking
For plan reviews performed in our local office, Interwest will utilize our custom designed plan review tracking system to track all information pertinent to each plan review project. Information such as the project name, project number, date project was received, date all services were completed, resubmitted dates, assigned plans examiners, plan review cycle, and current plan review status are tracked. Our plan review tracking system provides remote access, allowing real-time plan review status information to be available to the Permit Technician and clients. We will provide a private and secure login that allows our Town-based staff to check, at any time, the status of a plan review project.

Special Projects and Accelerated Service
Interwest is able to accommodate special project plan review needs such as fast-track, multi-phased, or accelerated plan reviews. We establish project specific turn-around goals and procedures with Town staff for these types of projects based on the complexity of the projects as well as the construction schedule. Our staff of engineers and plans examiners will work with the Town to resolve all plan review issues. Our staff will deal directly with applicants and their designers during the plan review process to resolve all issues in a collaborative manner to resolve plan review issues as quickly as possible.

Technical Capabilities for Plan Review
Our plans examiners will provide plan check services, including building, accessibility, architectural, civil, electrical, energy conservation, green building standards, mechanical, plumbing, stormwater/NPDES, structural, geotechnical and seismic to confirm compliance with all applicable codes and amendments, including the latest adopted versions of the California Building Code (CBC), California Residential Code (CRC), California Mechanical Code (CMC), California Plumbing Code (CPC), California Electrical Code (CEC), California Fire Code (CFC), California Energy Efficiency Standards, CALGreen, (California Green Building Code), Accessibility and Energy Conservation requirements as mandated by State Title 24, and specific regulations and policies, as applicable.

Architectural
Interwest’s non-structural plans examiners are experienced with plan review services for a vast array of projects including large residential, commercial, institutional, industrial, retail, and OSHPD 3 medical office buildings.

Many of our plans examiners are CASp certified. Completed plan review projects range from single-story residential projects to complex high rise buildings and numerous building additions and remodels. We are experienced and familiar with the use and application of the most current editions of the state and model codes.

Structural
Our structural engineers have experience designing and reviewing projects utilizing virtually all building materials. Our structural plan reviewers will verify that structural designs are in compliance with submitted Geotechnical Report findings and recommendations and Ground Motion Hazard Analysis recommendations for design and construction.

Our engineers have designed or reviewed a wide array of structural systems and are experienced with the provisions of the state and model codes.
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Mechanical, Plumbing & Electrical
Interwest’s Mechanical and Electrical Engineers and Plans Examiners are well versed in the California Mechanical, Plumbing and Electrical codes. We will review submitted design documents to ensure compliance to the current edition of the state codes and Jurisdiction-Adopted Amendments or Ordinances.

Green Building Standards
Our staff is familiar with the incorporation of CALGreen building criteria into project designs and the resulting potential impact as related to the building codes. In addition, staff members have participated in the development of various “green” standards for super adobe, rammed earth, and straw bale construction, to name a few. In addition, for projects pursuing LEED certifications, Interwest has multiple LEED certified individuals on staff available to assist with any certification issues.

T24 Energy Compliance
Our engineers and plan reviewers are up-to-date on all California Energy requirements as they relate to both new and remodel construction for residential and commercial projects. The Energy Efficiency Standards for Residential and Nonresidential Buildings were established in 1978 in response to a legislative mandate to reduce California's energy consumption. These standards are updated periodically to allow consideration and possible incorporation of new energy efficiency technologies and methods.

Access Compliance – CASp Review and ADA Evaluation
Multiple on-site staff are intimately familiar with California Accessibility requirements holding ICC and CASp certifications. All of Interwest’s CASp-Certified professionals are knowledgeable of state and federal accessibility laws and regulations and possess the expertise necessary to promote access to facilities for persons with disabilities. Our goal is to provide experts in the industry who can perform services for building departments in a seamless manner by customizing our services to correspond with our client’s expectations and needs. We work collaboratively with our clients to resolve plan review and inspection related issues as efficiently as possible, ultimately resulting in an expedited process and successful project.

Flood Zones
Interwest’s staff of engineers and plans examiners have experience in providing plan reviews for projects located in flood zones, as several of our clients have developments that occur in areas prone to flooding.

Interwest’s staff has provided numerous plan reviews for projects located in flood zones using FEMA’s Technical Bulletins as well as the local jurisdictions’ ordinances. In addition, members of Interwest’s staff have participated in state-sponsored committees to establish guideline and regulations for construction in areas designated as flood zones.

OSHPD 3
Our staff of plans examiners has extensive experience in providing plan reviews for OSHPD 3 projects. Our staff is well versed with the OSHPD 3 requirements contained in the California Building Code. We also employ an OSHPD certified inspector who has recently provided inspection services on behalf of our clients for hemodialysis, outpatient surgery, hyperbolic chamber and general medical clinics. 11

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Estimated Plan Check Turnaround Times

MAXIMUM SERVICE DELIVERY TIMEFRAMES
We consistently complete plan reviews within the timeframes (or faster!) listed below as our standard business practice. We work hard to accommodate any turn-around schedule desired by the jurisdiction. Multidisciplinary reviews are typically performed in our offices, but we are available for onsite work when required and whenever possible. We can furnish the following tiered turnaround:

Maximum Turn Around Time
RESIDENTIAL First Check Re-Check
New Construction 10 Working Days 5 Working Days
Addition 10 Working Days 5 Working Days
Remodel 10 Working Days 5 Working Days
NON-RESIDENTIAL First Check Re-Check
New Construction 10 Working Days 5 Working Days
Addition 10 Working Days 5 Working Days
Remodel (T.I.) 10 Working Days 5 Working Days
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Consultant Rates Schedule
Interwest will provide the following services for the indicated percentage of the Town’s current plan review fees:

Service Provided Percentage of Total Plan Review Fee
Complete Review................................................................. 6% Architectural Review only ................................................... 30% Structural Review only ........................................................ 30% MEP Review only.................................................................. 20% Plan review fees listed above shall be considered full compensation for all plan reviews performed. If additional rechecks are required due to incomplete or revised plans for which the Town would collect additional fees from the applicant, Interwest may charge additional plan review time utilizing the schedule of hourly billing rates.

Additional services outside the main scope of review will be charged at an hourly rate as agreed upon by the Town.

Expedited plan reviews will be charged at 140% of the regular plan review fees noted above.

SCHEDULE OF HOURLY BILLING RATES

CLASSIFICATION HOURLY BILLING RATE
Licensed Plan Review Engineer (civil, structural, mech., elect. & fire protection)...............................$145 ICC Certified Plans Examiner.................................................................................................................... 120 CASp Plans Examiner/Inspector............................................................................................................... 125 ICC Certified Fire Plans Examiner............................................................................................................. 120 Permit Technician....................................................................................................................................... 75 * Rates vary depending on experience and certification levels Inspection and on-site services provided in excess of regular 8 hours per day, nights and weekends will be invoiced at 140% of the above fees.
Mileage incurred performing inspections for the City will be reimbursed at the current IRS mileage rate.
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Contracts & References
Below we have provided references and descriptions of recent, similar experience. Work for each of the client cities listed below was performed in a timely and cost-effective manner within agreed-upon deadlines and budgets.

City of Elk Grove

BUILDING & SAFETY SERVICES
Contact: Darren Wilson, Director, Development Services | 916.627.3446 | [email protected] Interwest has provided complete building department services to the City of Elk Grove since 2006. Our services include on-site and off-site plan review, building inspection, code enforcement, and permit technician services.

Interwest maintains a full staff of certified building inspectors for the City of Elk Grove.

Elk Grove Commons: This project consisted of fourteen (14) separate buildings ranging between 6000 sq. ft. and 100,000 sq. ft. shell only. Our staff worked with the developer, contractors, architects and engineers on requirements for vanilla tenant improvements and full tenant improvements. Disabled access path-of-travel improvements implemented were beneficial. Turnaround times exceeded expectations throughout this project.

Elk Grove Market Place: This project consisted of six (6) commercial buildings including stores such as Toys R Us and Sport Chalet; five were shell only. Our staff worked with the developer, contractors, architects and engineers on requirements for vanilla tenant improvements and full tenant improvements. Issues positively resolved included disabled access path of travel, i.e. additional exits required and grease interceptor concerns.

Town of Atherton

BUILDING & SAFETY SERVICES
Contact: George Rodericks, City Manager | 650.752.0504 | [email protected] Interwest has provided the Town of Atherton complete Building Department services since 2011 including plan intake, building official, plan review, and inspection services. Interwest also oversees, manages, and is responsible for the Town’s Public Works, Planning, and Code Enforcement functions. We also provide technical assistance and support to the City Manager, City Council, City Council appointed Committees, and the community-on-Community Services programs, policies, activities, and projects. Interwest serves as the primary link between the Community Services Department and other Town departments, elected officials, regional partners/regulatory agencies, and community stakeholders.

Atherton Civic Center Project: Interwest has provided
Program Management services to the Town of Atherton since the start of the new Civic Center project. This project consisted of a 30,000 sq. ft. steel framed structure which will house the Town of Atherton’s Building, Planning and Police Departments.

Interwest provided code compliance plan review and
constructability review services, including review of unique materials and structural systems. We also shepherded the plans through multiple budget-driven design changes during review process.
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City of Sacramento

BUILDING & SAFETY SERVICES
Contact: Winfred DeLeon, Chief Building Official | 916.808.5475 | [email protected] Interwest provides Overflow Plan Review and Inspection services to the City of Sacramento. Services are performed within our fully staffed Roseville regional office.

California Fruit Building: This project is an adaptive reuse of an existing and historic office building, converting it to a boutique hotel. This 10-story building includes a basement and was constructed of non-ductile concrete frames in the early 1900’s. The building was seismically-upgraded using the provisions of ASCE 41-13. Ten 220-kip fluid viscous dampers were added at Level 1, with concrete shear walls below the damped bays in the basement. Fiber-reinforced polymer (FRP) was added at the Level 2 slabs to provide tensile lateral load paths to the damped bays; and FRP was added to enhance column confinement at various locations. The existing elevator lobby included a stair open to all stories above, necessitating new twohour rated framing and openings, and enhancements to existing exterior fire escapes. New MEP systems were installed to support the new hotel tenant. Services were completed in 2018, and construction is in progress. 65th Street Apartment: Interwest provided structural and life safety plan review services on behalf of the City of Sacramento for this new housing development near Sacramento State University. The new complex is located near a light rail station enabling residents’ quick access to downtown Sacramento creating a transitoriented work/live hub. The complex will consist of three buildings which will house a total of nearly 800 residents. The new housing will primarily focus on students.

City of Folsom

BUILDING & SAFETY SERVICES
Contact: Scott Zangrando, Chief Building Official | 916.461.6225 | [email protected] Interwest performs in-facility Plan Review for the City of Folsom. Overflow Plan Review services are performed within our fully staffed Roseville regional office.

Palladio Mall: Interwest Consulting Group provided partial and complete plan review services for several buildings which are part of this mall, including two multilevel S4 concrete parking structures (structural-only) comprising approximately 454,000 square feet; four-level, mixed-use Building 500 comprising approximately 93,000 square feet (Type 1-FR); and one-level Buildings 1600 and 1700, each about 29,000 square feet and Type V-N construction. With the exception of the parking garages, all buildings are structural steel braced frame / moment frame structures.

California ISO Headquarters: Interwest provided complete plan review and consultation services for this $115 million facility complex. This project achieved LEED Platinum rating from the US Green Building Council. The site is 25 acres with three seismically separated wings encompassing approximately 277,000 gross square feet, with four levels. Occupancy groups for this project are A2, A3, B and S1; the type of construction is Type 1-B. Each wing is constructed using a different structural system: Precast concrete bearing walls, structural steel special moment resisting frames, and hybrid precast concrete moment frames (or PRESSS). The PRESSS system was not recognized in the current code and was reviewed and approved under an alternate materials request. Our staff provided all plan review services for this state-of-the-art awardwinning multi-story office complex which included a multi-level post tensioned parking structure. 15

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City of Berkeley

BUILDING & SAFETY SERVICES
Contact: Val Dizitser, Senior Plan Check Engineer | 510.981.7446 | [email protected] Interwest provides off-site Plan Review services to the City of Berkeley. Plan review services are performed within our fully staffed Roseville regional office.

Bancroft Apartments: This six-story mixed-use building consists of a single-level Type 1A (reinforced concrete) podium with five levels of light, wood-framed Type IIIA construction above. The podium houses 9,300 SF of M, S2 (parking) and R2 Occupancies. Five levels of apartments (R2 Occupancy) comprise 41,000 SF and occur above the podium. The existing building on the site was relocated and the surface parking removed for this highdensity project with 50 dwelling units. 3100 San Pablo, Marchant Building: This unique project straddles three Cities: Berkeley, Oakland and Emeryville, with Berkeley as the lead agency. Formerly a factory, this building has been readapted to house a 500,000 SF medical office, a 50,000 SF health club and a parking garage with roof parking. The existing concrete structure was strengthened with extensive use of fiber-reinforced polymer (FRP); new ramps were added to convert the factory floors to parking floors; and new MEP infrastructure was added to facilitate the medical office building and health club tenant improvements. Professional services began in 2013 and are ongoing as construction continues. 16

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PREPARED BY: Joel Paulson
Community Development Director

Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director

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www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/17/2021
ITEM NO:

DATE: August 6͕ϮϬϮϭ
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to execute an Agreement for Consultant Services with Interwest Consulting Group for supplemental Building Division plan check consultant services.

RECOMMENDATION:

Authorize the Town Manager to execute an Agreement for Consultant Services with Interwest Consulting Group for supplemental Building Division plan check consultant services.

BACKGROUND:

The Town has contracted with outside consultants to provide building permit application plan checking services for more than 10 years. The Town needs to retain consultant plan check and structural engineering services because the Town does not have a Plan Check Engineer position.

Staff is recommending that our current Plan Check Consultant, O'Brien Code Consulting, Inc. be the primary Plan Check consultant. Additional plan check and associated services may be needed to augment the services of the primary Plan Check consultant due to the volume of activity in the Building Division. For this reason, staff is recommending entering into an ĂŐƌĞĞŵĞŶƚǁŝƚŚ/ŶƚĞƌǁĞƐƚŽŶƐƵůƚŝŶŐ'ƌŽƵƉ;/'ͿĨŽƌƐƵƉƉůĞŵĞŶƚĂůƉůĂŶĐŚĞĐŬƐĞƌǀŝĐĞƐ͘dŚŝƐ ĨŝƌŵǁĂƐƐĞůĞĐƚĞĚƵƐŝŶŐƚŚĞƐĂŵĞZĞƋƵĞƐƚĨŽƌYƵĂůŝĨŝĐĂƚŝŽŶƐ;Z&YͿƉƌŽĐĞƐƐƚŚĂƚŝĚĞŶƚŝĨŝĞĚ O'Brien Code Consulting as the most qualified to be the Town's primary Plan Check consultant.

DISCUSSION:

The Plan Check consultant provides Building Division plan check services to the Town, providing both non-structural and structural code review for building permit applications. Staff sent out a ReƋƵĞƐƚĨŽƌYƵĂůŝĨŝĐĂƚŝŽŶƐ;Z&YͿƚŽůĞĂƌŶƚŚĞƋƵĂůŝƚǇĂŶĚĐŽƐƚƐŽĨƐĞƌǀŝĐĞƐĂǀĂŝůĂďůĞŝŶƚŚĞ

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PAGE 2 OF 3
SUBJECT: Interwest Consulting Group
DATE: August 6, 2021
DISCUSSION ;ĐŽŶƚŝŶƵĞĚͿ:
marketplace. Staff sent out RFQs to six plan check consultant firms, and proposals were received from the following firms:
• O'Brien Code Consulting Inc.;
• lnterwest Consulting Group;
• ϰ>
&͕/ŶĐ͘; and
• Shums Coda Associates.

Staff evaluated the proposals and all the proposals were competitive. ICG was determined to be the most qualified firm based on their staff experience and competitive pricing to provide supplemental plan check and associated services, including:
x Plan Review services of complex projects;
x On-site Plan Review of less complex projects - two days per week; x Technical support;
x Miscellaneous support, expedited services, emergency response; x Pick-up/delivery of plans and comment letters;
x Building Inspection services; and
x Permit Technician services.

The principal and staff of ICG have the experience and qualifications to provide supplemental plan check services, building inspection services, and permit technician services. ICG has the following qualifications:
x Licensed Civil and Structural Engineers;
x International Code Council Certified Plans Examiner;
x Leadership in Energy and Environmental Design Accredited Professional Certified; x California Accessibility Specialist Program Certified; and x International Code Council / Uniform Building Code Building Inspectors.

ICG also provides similar services to a large number of jurisdictions in California.

CONCLUSION:

ICG is able to provide supplemental plan check and associated services in addition to building inspection and permit technician services.

Staff recommends that the Town Council authorize the Town Manager to enter into an ĂŐƌĞĞŵĞŶƚ;ƚƚĂĐŚŵĞŶƚϭͿǁŝƚŚICG for the reasons stated in this report.

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PAGE 3 OF 3
SUBJECT: Interwest Consulting Group
DATE: August 6, 2021
COORDINATION:

This report was coordinated with the Town Manager’s Office, Town Attorney’s Office, Community Development Department, and Finance Department.

FISCAL IMPACT:

All costs for Plan Check Consultant contracts are borne by applicants and no costs to the Town are incurred.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Draft Interwest Consulting Group Agreement for Consultant Services Ϯ͘ Consultant Statement of Qualifications

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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
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NAIC #
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COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

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CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

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Los Gatos City CouncilAugust 16, 2022

Los Gatos City Council
August 16, 2022