Los Gatos City Council
March 7, 2023

LOS GATOS PLANNING COMMISSION 1/25/2023
Item #2, 300 Mountain Laurel Lane
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if there were concerns or an automatic trigger it would be forwarded to the Planning Commission.

COMMISSIONER THOMAS: So if it were like largest,
it would come to us, otherwise it might just be streamlined through the Development Review Committee?
SEAN MULLIN: There’s potential for that.

Obviously that’s based on the merits of the application once we receive it.

COMMISSIONER THOMAS: Okay, thank you. I agree
that just following the Hillside Design Guidelines, working with the HOA and getting feedback, and like Commissioner Clark said, making sure you’re reaching out to neighbors, asking Staff what would trigger it coming to the Planning Commission; that might make the process longer. Thank you for answering those questions. I appreciate it.

I also agree with what everyone has said. I’m
comfortable with forwarding this for all the reasons that have been stated.

CHAIR BARNETT: Thank you, Commissioner. Thomas.

I have a couple of items to bring up and one is for Staff.

The Homeowners Association generally approved the
proposal but had a number of concerns, and would it be
correct that those concerns would be addressed downstream

LOS GATOS PLANNING COMMISSION 1/25/2023
Item #2, 300 Mountain Laurel Lane
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at Architecture and Site or otherwise, but are not
necessarily to be addressed at this hearing?
SEAN MULLIN: Thank you. Yes, I think that’s
correct. The HOA did express some concerns and talked about architectural style. Obviously since no development is
proposed at this time, there’s nothing to respond to.

While we’re evaluating an Architecture and Site
Application in the future we would at least be asking the Applicant how they have dealt with the concerns of the HOA, and we would be asking for another letter from the HOA
voicing their support of the project, and obviously they would have to meet all the rest of the Town’s standards in the Planned Development Ordinance.

CHAIR BARNETT: Okay, great. That’s what I was
thinking. I had just a couple of comments to add to what’s been brought up so far.

I think that the fact that there’s only a 5%
increase over the average home size resulting from the
4,850 is de minimis. I think that the fact that there’s a small forest, as mentioned previously, is certainly in
favor of the application, and there’s general conformance with the recommendations of the CDAC.

So from all those perspectives I certainly would
be in favor of a motion, and therefore will ask if anyone

LOS GATOS PLANNING COMMISSION 1/25/2023
Item #2, 300 Mountain Laurel Lane
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wishes to propose a motion at this time? Commissioner
Clark.

COMMISSIONER CLARK: I can try. I move to forward
a recommendation of approval to the Town Council on a
request for modification of PD Ordinance 2172 to increase the maximum residence size allowed on Lot 14 on property zoned HR-5:PD, located at 300 Mountain Laurel Lane. I can make the finding that it meets the requirement set forth by Section 29.80.095 of the Town Code, and that it is
consistent with the Town’s General Plan.

CHAIR BARNETT: Thank you for that motion, and
I’m looking for a second. Commissioner Thomas.

COMMISSIONER THOMAS: I second that motion. Do we
also need to acknowledge that it’s exempt from CEQA?
CHAIR BARNETT: Maker of the motion want to
comment on that?
COMMISSIONER CLARK: It can’t hurt, right?
COMMISSIONER THOMAS: I’m asking Staff, I guess.

Is that a requirement? Do we need to include that?
JENNIFER ARMER: Yes, that would be helpful,
thank you.

COMMISSIONER THOMAS: Okay, I will include that
in my second.

LOS GATOS PLANNING COMMISSION 1/25/2023
Item #2, 300 Mountain Laurel Lane
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CHAIR BARNETT: That satisfies the seconder.

Commissioner Janoff, do you have a comment?
COMMISSIONER JANOFF: Yes, I do. I wanted to ask
the maker of the motion if Exhibit 14 were part of the
motion, in particular because it includes the average
square footage going from 4,650 to 4,655 square feet and strikes the language that would limit Lot 14?
COMMISSIONER CLARK: Yes, it is. The amended
Performance Standard 8 is also part of the motion, thank you.

CHAIR BARNETT: Any further discussion of the
motion?
COMMISSIONER JANOFF: Does the seconder need to
be asked?
CHAIR BARNETT: I’m sorry.

COMMISSIONER THOMAS: Yes.

CHAIR BARNETT: You do approve that change?
COMMISSIONER THOMAS: Yes.

CHAIR BARNETT: It sounds like we’re ready to
vote on the matter, and I’ll call the roll. Let’s start with Commissioner Janoff.

COMMISSIONER JANOFF: Yes.

CHAIR BARNETT: Commissioner Thomas.

COMMISSIONER THOMAS: Yes.

LOS GATOS PLANNING COMMISSION 1/25/2023
Item #2, 300 Mountain Laurel Lane
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CHAIR BARNETT: Commissioner Clark.

COMMISSIONER CLARK: Yes.

CHAIR BARNETT: And Vice Chair Raspe.

VICE CHAIR RASPE: Yes.

CHAIR BARNETT: And Commissioner Burnett.

COMMISSIONER BURNETT: Yes.

CHAIR BARNETT: I vote yes as well, so the matter
passes unanimously 6-0.
(END)

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ORDINANCE 23__

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AMENDING PLANNED DEVELOPMENT ORDINANCE 2172 RELATIVE TO THE MAXIMUM RESIDENCE SIZE ALLOWED ON LOT 14 AND THE MAXIMUM

AVERAGE RESIDENCE SIZE ALLOWED IN THE SHANNON VALLEY RANCH SUBDIVISION AND REPEALING ORDINANCE 2172 FOR THE SHANNON VALLEY

RANCH SUBDIVISION AT SHANNON AND HICKS ROADS
(SHANNON OAKS AND MOUNTAIN LAUREL LANES)

THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES ORDAIN AS FOLLOWS:

SECTION I
The Town Code of the Town of Los Gatos is hereby amended to change the zoning on property at Shannon and Hicks Roads (Santa Clara County Assessor Parcel Numbers 567-24-010 through 025) as shown on the map attached hereto as Exhibit A, and is part of this Ordinance, from HR-5:PD (Hillside Residential, 5 Acres per Dwelling Unit, Planned Development) to HR-5:PD (Hillside Residential, 5 Acres per Dwelling Unit, Planned Development).

SECTION II
The PD (Planned Development Overlay) zone established by Ordinance 2172 is hereby amended to authorize the following construction and use of improvements:

1. Demolition of two existing pre-1941 and two post-1941 single family residences and one pre-1941 barn.

2. Construction of 13 new single-family dwelling units and reconstruction of one single-family dwelling that was destroyed by fire.

3. Landscaping, streets, trails, and other improvements shown and required on the Official Development Plan.

4. Dedication of 45.4 acres of hillside and riparian open space as shown on the Official Development Plans.

5. Dedication of trail easements to the Town of Los Gatos as shown on the Official Development Plans.

6. Revised grading shown on the plan attached as Exhibit D.

7. Accessory structures in compliance with the Hillside Development Standards & Guidelines.

ATTACHMENT 4 Page 226

8. Ordinance 2172 is hereby repealed.

9. Uses permitted are those specified in the HR (Hillside Residential) zone by Sections

29.40.235 (Permitted Uses) and 29.20.185 (Conditional Uses) of the Zoning Ordinance, as those sections exist at the time of the adoption of this Ordinance, or as they may be amended in the future. However, no use listed in Section 29.20.185 is allowed unless specifically authorized by this Ordinance, or by a Conditional Use Permit.

SECTION III

COMPLIANCE WITH OTHER DEVELOPMENT STANDARDS
All provisions of the Town Code apply, except when the Official Development Plan specifically shows otherwise.

SECTION IV
Architecture and Site Approval and Subdivision Approval is required before construction work for the dwelling units is performed, whether or not a permit is required for the work and before any permit for construction is issued. Construction permits shall only be in a manner complying with Section 29.80.130 of the Town Code.

SECTION V
The attached Exhibit A (Map), Exhibit B (Official Development Plans), and Exhibit D (Modified Grading Plan), are part of the Official Development Plan. The following conditions must be complied with before issuance of any grading, or construction permits:

TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT:

Planning Division

1. EXPIRATION/USE OF APPROVAL. The approval for the requested grading modifications shall expire two years from the date of approval unless the application has been vested pursuant to Town Code Section 29.20.320.

2. ARCHITECTURE AND SITE APPROVAL REQUIRED. A separate Architecture and Site application and approval is required for the residential units proposed.

3. OFFICIAL DEVELOPMENT PLANS. The Official Development Plans provided are conceptual in nature. Final footprints and building designs shall be determined during the architecture and site approval process.

4. HOUSE SITING. The siting of the homes shall be determined during the Architecture & Site approval process.

5. RECYCLING. All wood, metal, glass and aluminum materials generated from the demolished structures shall be deposited to a company which will recycle the materials.

Receipts from the company(s) accepting these materials, noting type and weight of material, shall be submitted to the Town prior to the Town’s demolition inspection and the issuance of any building permits.

6. TREE REMOVAL PERMIT. A Tree Removal Permit shall be obtained for the removal of any ordinance sized tree prior to the issuance of a Building, Grading or Encroachment Permit.

7. FENCING. Fence locations shall be reviewed and approved during the Architecture & Site review(s), including privacy and yard fencing. Developer will include in the CC&R’s for the project a restriction limiting the home owners from replacing the fence type as installed by the Developer and as shown on the Official Development Plans, or as otherwise approved during the Architecture & Site review(s). Any replacement or addition of other fence types shall be restricted to open fence types including wood with wire mesh and wood or concrete split-rail fencing. Solid fencing will be permitted only where installed by the Developer and as shown on the approved development plans. CC&R’s shall require fences to be set back a minimum of 10 feet for from property lines.

8. BUILDING SQUARE FOOTAGE. All project homes will be limited to a maximum size of 4,850 square feet with a maximum average of 4,655 square feet, and at least 2/3 of the homes shall be limited to a one-story design. Final building design and size will be determined during Architecture and Site review. No further expansion of the homes will be allowed unless this Ordinance is amended by the Town Council. Lot 14 shall be limited to a onestory design.

9. ACCESSORY STRUCTURES. Accessory structures are allowed provided they are in compliance with the Hillside Development Standards & Guidelines, and shall be reviewed and processed in accordance with those standards and guidelines.

10. SETBACKS. The minimum setbacks are those specified by the HR-5 zoning district.

11. HEIGHT. The maximum height for single-story homes shall be 25 feet and the maximum height for two-story homes shall be 30 feet. The maximum height for accessory structures shall be 15 feet.

12. EXTERIOR LIGHTING. All exterior lighting shall be reviewed and approved as part of the Architecture & Site review(s). Lighting shall be down directed, and no street lighting shall be included in the development. If it is determined that lighting is needed for safety reasons at the intersection of Hicks Road and the new road into the development, a street light may be required, but only if there is not alternative safety devices that can adequately delineate the intersection. If it is determined that a new light must be installed, it shall be designed to only illuminate the minimum area necessary for safety.

13. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-3a. During the design phase, the property owner/developer shall implement the following measures:
a. Any plan affecting trees shall be reviewed by the Consulting Arborist to ensure that improvement plans, utility and drainage plans, grading plans, landscape and irrigation plans, and demolition plans will not adversely affect the tree to be retained. b. The horizontal and vertical elevations of trees to be preserved within development areas shall be established and included on all plans.
c. The Consulting Arborist shall identify a Tree Protection Zone for trees to be preserved in which no soil disturbance is permitted. For design purposes, the Tree Protection Zone shall be defined by the dripline. Where development must encroach within the dripline, the Consulting Arborist shall identify an appropriate Tree Protection Zone. d. No underground services including utilities, sub-drains, water or sewer shall be placed in the Tree Protection Zone.
e. Tree Preservation Notes shall be included on all plans. f. Any herbicides placed under paving materials must be safe for use around trees and labeled for that use.
g. Irrigation systems must be designed so that no trenching will occur within the Tree Protection Zone.

14. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-3b. During the prePage 229

construction phase, the property owner/developer shall take the following measures:
a. A fence shall be constructed around all trees to be retained and it shall completely enclose the Tree Protection Zone prior to demolition, grubbing, or grading. Fencing shall be 6- foot chain link or equivalent. Fencing shall be placed at the dripline or as otherwise directed by the Consulting Arborist. Fences are to remain until all grading and construction is completed.
b. All trees to be retained shall be pruned within and adjacent to development areas shall be reviewed by a certified arborist to determine which trees should be pruned to clean the crown, reduce end weight and/or provide clearance. Tree #201 will require pruning to reduce weight throughout the crown. Clearance shall be provided by selectively thinning low-hanging lateral branches.
c. All pruning shall be performed by a Certified Arborist or Tree Worker in accordance with the Tree Pruning Guidelines of the International Society of Arboriculture. d. Prior to the start of any demolition and clearing, the Consulting Arborist will meet with the demolition, grading and other relevant contractors to review limits of construction activity, identify areas requiring fencing, identify trees to be removed and review work procedures.

15. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-3C. Prior to the construction phase of the project, the applicant shall take the following measures:
a. Any grading, construction demolition, or other work within the Tree Protection Zone shall be monitored by the Consulting Arborist.
b. Any root pruning required for construction purposes shall receive the prior approval of, and be supervised by, the Consulting Arborist.
c. If any injury to a tree should occur during construction, it should be evaluated as soon as possible by the Consulting Arborist so that appropriate treatments can be made. d. Root-injured trees have a limited capacity to absorb water. Therefore, it is important to ensure adequate soil moisture in the area of active roots. One to several irrigations may be needed for trees that are at risk of impacts. Irrigations shall be specified by the Consulting Arborist.
e. No excess soil, chemical, debris, equipment or other materials shall be dumped or stored

within the Tree Protection Zone.
f. Any additional pruning required to provide clearance during construction shall be performed by a Certified Arborist and not construction personnel.

16. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-3d. Following construction, a comprehensive management plan for the trees shall be developed that considers the broad objectives of development as well as the needs of the specific species. This management plan shall specify pruning, fertilization, mulch, pest management, replanting and irrigation requirements. In addition, provisions for monitoring both tree health and structural stability following construction must be made a priority. As trees age, the likelihood of failure of branches or entire trees increases. Therefore, the management plan must include an annual inspection for hazard potential.

17. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-4. To minimize impacts on nesting raptors, the applicant shall complete necessary pre-construction surveys and monitoring. If it is not possible to schedule construction between August and February, then pre-construction surveys for nesting raptors will be conducted by a qualified ornithologist in order to ensure that no raptor nests will be disturbed during project construction. This survey will be conducted no more than 15 days prior to the initiation of construction activities during the early part of the breeding season (February through April) and no more than 30 days prior to the initiation of these activities during the late part of the breeding season (May through August). During this survey, the biologist will inspect all trees in and immediately adjacent to the impact areas for raptor nests. If an active raptor nest is found close enough to the construction area to be disturbed by these activities, the ornithologist, in consultation with CDFG, will determine the extent of a construction-free buffer zone to be established around the nest.

18. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-5a. To minimize impacts on yellow warblers, the property owner/developer shall retain sycamore riparian habitat along Shannon Creek and shall maintain setbacks of at least 50 feet between proposed development and sycamore riparian habitat. If a small amount of development encroaches into this 50- foot setback, then this encroachment (indirect impact) shall be mitigated by planting riparian habitat at a 1:1 ratio.

19. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-5b. The property owner/developer shall implement the following measures to minimize potential impacts on any roosting bats:
a. Surveys shall be conducted up to one year in advance of building demolition and tree removal, if possible, to determine if active roosts are present. These surveys shall not substitute for pre-construction/pre-disturbance surveys for nesting raptors, as bats could move on or adjacent to the site between survey periods. If roosting bats are found during these surveys, either avoidance of the maternity roost season, establishment of buffer zones or exclusion of bats shall be implemented as appropriate. b. Avoidance: Construction activities involving potential roost sites shall be conducted outside the maternity roost season if the project commences after young are volant by July 31 and finished before the formation of maternity roosts begins (as early as March 1).
c. Pre-demolition Surveys and Buffer Zones: If the project schedule does not allow for early detection surveys to occur, a pre-demolition survey for roosting bats shall be conducted by a qualified bat biologist 14 days prior to construction as determined by a Memorandum of Understanding with the California Department of Fish & Game (CDFG) prior to any removal of buildings, particularly those with closed areas such as an attic space, or trees 12 inches in diameter. No activities that would result in disturbance to active roosts shall proceed prior to the completed surveys. If no active roosts are found, then no further action is warranted. If a maternity roost were present, a qualified bat biologist shall determine the extent of construction-free zones around active nurseries located during surveys. CDFG shall also be notified of any active nurseries within the construction zone.
d. Surveys: Initial surveys can be conducted any time prior to the pre-demolition surveys to establish if a particular location has supported, or supports, roosting bats. A survey for indications of nursery roosts shall be conducted prior to March 1. If e. indications of a maternity roost are present, the structure can be removed or modified before a maternity roost becomes reestablished.
f. Exclude Bats Prior to Construction Near Roost: Bats can be excluded after July 31 and

before March 1 to prevent the formation of maternity colonies. Such non-breeding bats can be safely evicted, under the direction of a qualified bat biologist, by sealing crevices and providing them one-way exclusion doors. Such a device should be employed in all expansion joints during dark hours as a temporary device to prevent the formation of a maternity colony. In order not to exclude all potential maternity roost habitat at once, only one-half of the expansion joints should be sealed at any one given time during the maternity colony-nesting season. This will allow bats to leave during dark hours, thus increasing their chance of finding new roosts with a minimum of potential predation during daylight. After construction, all exclusion devices shall be removed to allow bats to re-establish habitat for colonies.

20. BIOLOGICAL RESOURCES MITIGATION MEASURE 6-6. The property owner/developer shall implement the following protection measures to mitigate impacts to the red-legged frog (see Addendum to the project EIR for additional details):
a. Avoidance to the extent possible.
b. Minimization. The project shall be designed, built and operated in the following ways that will minimize both direct and indirect impacts to these species. Any construction near or adjacent to the Shannon Creek drainage will be preceded by a pre-construction survey. The existing culvert over the Shannon Creek drainage will not be widened and will only be used as an EVA road. The primary egress and ingress for the project will be off of Hicks Road. In addition, impacts relating to the construction of the outfalls for the project are likely to be covered by the Programmatic Section 7 for the red-legged frog.

If formal consultation (via Section 7) for the red-legged frog is required, then the project applicant shall implement all of the Minimization measures outlined in the Programmatic Section 7 Biological Opinion.
c. Compensation by Wetland Creation. Any impacts from the project (i.e., outfalls) shall be mitigated by creating habitat on-site at a minimum of 1:1 ratio. Compensation by Riparian Restoration. A riparian restoration plan for mitigation shall be developed by a qualified biologist. The mitigation area(s) should be designed to expand existing riparian vegetation and re-create high quality riparian habitat along the Shannon Creek drainage and northern drainage. The mitigation goal is to create and enhance riparian habitat with

habitat functions and values equal to, or greater than those existing along the Shannon Creek drainage and northern drainage. The final species selection and configuration shall be determined during final mitigation design. The trees and shrubs to be installed should be of local origin, preferably contract grown from seed or cuttings from within five miles of the site.
d. A detailed monitoring plan including specific success criteria shall be developed and submitted to The Town of Los Gatos for approval. The mitigation area will be monitored in accordance with the plan approved by the Town. The basic components of the monitoring plan are final success criteria, performance criteria, monitoring methods, data analysis, as-built plans, monitoring schedule, contingency/remedial measures and reporting requirements.
e. Specific success criteria and characteristics shall be developed during preparation of the mitigation and monitoring plan. At a minimum, the final success criteria shall include absolute percent cover by native trees and shrubs of 60% and 40%, respectively. The performance criteria should include tree and shrub survival at three years of 80% of the original planting. If the final encroachment estimates exceed 1.0 acre, monitoring of the mitigation site shall be conducted for 10 years. Annual monitoring reports shall be sent to the appropriate agencies. If the required mitigation planting is less than 1.0 acres, monitoring shall be conducted annually for five years.
f. During the development of the riparian restoration plan, an appropriate area (or areas) shall be identified to replace encroachment impacts at a 1:1 basis. g. Maintain Water Quality of the Watershed. The project shall be designed, constructed and built in such a way as to maintain the water quality in the adjacent drainage channels and ponds. Appropriate best management practices (BMPs) shall be developed for the project.

21. SOLAR WATER SYSTEM. Each residence shall be pre-plumbed for a solar water heater system prior to issuance of a certificate of occupancy.

22. COLOR REFLECTIVITY DEED RESTRICTION. Prior to the issuance of a building permit, a deed restriction shall be recorded by the applicant with the Santa Clara County Recorder's Office that requires all exterior paint colors to be maintained in conformance with

the Town's Hillside Development Standards.

23. SUBDIVISION REQUIRED. A separate tentative map application submittal and approval is required for the proposed project prior to the issuance of building permits.

24. BELOW MARKET PRICE (BMP) IN-LIEU FEE: A Below Market Price (BMP) in-lieu fee shall be paid by the property owner/developer pursuant to Town Code Section 29.10.3025 and any applicable Town Resolutions. The fee amount shall be based upon the Town Council fee resolution in effect at the time a final or vesting tentative map is approved.

25. FINAL CC&R’s. Final CC&R’s shall be approved by the Town Attorney prior to the recording of the Final Map. The CC&R’s shall include provisions for traffic circulation, vehicle parking enforcement procedures, and landscaping, exterior lighting and fencing restrictions. The approved CC&R’s shall become conditions of this Ordinance.

Building Division

26. PERMITS REQUIRED. A building permit application shall be required for each proposed structure. Separate Electrical/Mechanical/Plumbing permit shall be required as necessary.

27. CONSTRUCTION PLANS. The Conditions of Approval shall be stated in full on the cover sheet of the construction plan submitted for building permit.

28. SIZE OF PLANS. The maximum size of construction plans submitted for building permits shall be 24 inches by 36 inches.

29. PLANS. The construction plans for this project shall be prepared under direct supervision of a licensed architect or engineer (Business and Professionals Code Section 5538).

30. DEMOLITION REQUIREMENTS. Contact the Bay Area Air Quality Management District at (495) 771-6000 and complete their process as necessary before obtaining a demolition permit from the Town Building Department. No demolition work shall be done without first obtaining a demolition permit from the Town.

31. SOILS REPORT. Two copies of a soils report, prepared to the satisfaction of the Building Official, containing foundation and retaining wall design recommendations, shall be submitted with the building permit application. This report shall be prepared by a licensed civil engineer specializing in soils mechanics.

32. FOUNDATION INSPECTIONS. A pad certificate prepared by a licensed civil engineer or

land surveyor shall be submitted to the project building inspector upon foundation inspection.

This certificate shall certify compliance with the recommendations as specified in the soils report and the building pad elevation and on-site retaining wall locations and elevations are prepared according to approved plans. Horizontal and vertical controls shall be set and certified by a licensed surveyor or registered civil engineer for the following items:
a. Pad elevation
b. Finish floor elevation
c. Foundation corner locations

33. RESIDENTIAL TOWN ACCESSIBILITY STANDARDS. The residences shall be designed with adaptability features for single-family residences per Town Resolution 1994-

61. a. Wooden backing (no smaller than 2-inches by eight-inches) shall be provided in all bathroom walls at water closets, showers and bathtub, located at 34-inches from the floor to the center of the backing, suitable for installation of grab bars. b. All passage doors shall have a 36-inch wide door including a five foot by five foot level landing no more than one-inch out of plane with the immediate interior floor level, with an 18-inch clearance at interior strike edge.
c. Door buzzer, bell or chime shall be hard wired.

34. SOLAR HOT WATER HEATING. The residences shall be pre-plumbed for solar hot water heating. The plans shall show the location of a stub and valve located in the attics for solar heating use.

35. TITLE 24 ENERGY COMPLIANCE. California Title 24 Energy Compliance forms CRIR and MF-IR shall be printed on the construction plans.

36. HAZARDOUS FIRE ZONE. This project requires Class A roofing assembly.

37. TOWN FIREPLACE STANDARDS. New fireplaces shall be EPA Phase II approved appliances per Town Ordinance 1905. Tree limbs within 10 feet of chimneys shall be cut.

SPECIAL INSPECTIONS. When a special inspection is required by UBC Section 1701, the architect or engineer of record shall prepare an inspection program that shall be submitted to the Building Official for approval prior to issuance of any building permits, in accordance with UBC Section 106.3.5. Please obtain Town Special Inspection form from the Building

Division Service Counter. The Town Special Inspection schedule shall be printed on the construction plans.

38. NON-POINT SOURCE POLLUTION STANDARDS. The Town standard Santa Clara Valley Non-point Source Pollution Control Program specification sheet shall be part of plan submittal. The specification sheet is available at the Building Division service counter.

39. ADDITIONAL AGENCY APPROVALS REQUIRED. The project requires the following agencies approval before issuance of a building permit:
a. West Valley Sanitation District 378-2407
b. Santa Clara County Fire Department: 378-4010
c. Lots 1-13: Los Gatos School District: 335-2000
d. Lot 14: Union School District: 377-8010
Note: Obtain the school district forms from the Town Building Department, after the Building Department has approved the building plans.

TO THE SATISFACTION OF THE DIRECTOR OF PARKS & PUBLIC WORKS:

Engineering Division

40. GRADING. Grading shall be kept to a minimum to construct the roads within the project.

Any future grading will be considered at the time of Architecture & Site review(s).

41. GRADING PERMIT. A grading permit is required for all on-site grading, erosion control and improvements (roadway, storm drainage, utilities, lighting, etc.). A separate application for a grading permit (with grading plans) shall be made to the Engineering Division of the Parks & Public Works Department. The grading plans shall include final grading, drainage, retaining wall location, driveway, utilities and interim erosion control. Unless specifically allowed by the Director of Parks & Public Works, the grading permit will be issued concurrently with the building permit.

42. SOILS REPORT. One copy of the soils and geologic report shall be submitted with the grading permit application. The soils report shall include specific criteria and standards governing site grading, drainage, pavement design, retaining wall design, and erosion control. The report shall be signed and "wet stamped" by the engineer or geologist, in conformance with Section 6735 of the California Business and Professions Code.

43. FINAL MAP. A final map shall be recorded. Two copies of the final map shall be submitted

to the Engineering Division of the Parks & Public Works Department for review and approval. The submittal shall include closure calculations, title report and appropriate fees.

The map shall be recorded prior to issuance of any building permits for the project.

44. DEDICATIONS. The following shall be dedicated prior to issuance of any permits:
a. Hicks Road. A 40-foot half street right-of-way with the chord of a 20-foot radius at the intersection with the new street.
b. Shannon Road. A 20-foot half street right-of-way.
c. New interior streets. A 40-foot street right-of-way with the chord of a 20-foot radius at all intersections and a standard 42-foot radius cul-de-sac. d. Public Service Easement (PSE). Ten (10) feet wide, next to the new street right-of-ways. e. Ingress-egress, storm drainage and sanitary sewer easements, as required. f. Trail Easement. Ten (10) to twenty (20) feet wide, as shown on the Official Development Plan.
g. Emergency Access Easement. Twenty (20) feet wide, from the new public road to Shannon Road, as shown on the Official Development Plans.

45. PUBLIC IMPROVEMENTS. The following improvements shall be installed by the developer. Plans for those improvements shall be prepared by a California registered civil engineer, reviewed and approved by the Town, and guaranteed by contract, Faithful Performance Security and Labor & Materials Security before the issuance of a building permit or the recordation of a map. The improvements must be completed and accepted by the Town before a Certificate of Occupancy for any new building can be issued. a. New Streets. Curb, gutter, new street paving, signing, striping, storm drainage and sanitary sewers, as required. Curbs shall be rolled concrete to the satisfaction of the Director of Parks and Public Works.

46. INSURANCE. One million dollars ($1,000,000) of liability insurance holding the Town harmless shall be provided in a format acceptable to the Town Attorney before recordation of the map.

47. TRAFFIC IMPACT MITIGATION FEE (RESIDENTIAL). The developer shall pay a proportional the project's share of transportation improvements needed to serve cumulative development within the Town of Los Gatos. The fee amount will be based upon the Town

Council resolution in effect at the time the request of Certificate of Occupancy is made. The fee shall be paid before issuance of the Certificate of Occupancy. The traffic impact mitigation fee for each new house in this project using the current fee schedule is $5,730.

The final fee shall be calculated from the final plans using the rate schedule in effect at the time of the request for a Certificate of Occupancy. Credit shall be given for the house on Lot 14, where a house was previous located, and for the three residences to be demolished.

48. GENERAL. All public improvements shall be made according to the latest adopted Town Standard Drawings and the Town Standard Specifications or as otherwise approved by the Director of Parks and Public Works. All work shall conform to the applicable Town ordinances. The adjacent public right-of-way shall be kept clear of all job related dirt and debris at the end of the day. Dirt and debris shall not be washed into storm drainage facilities.

The storing of goods and materials on the sidewalk and/or the street will not be allowed unless a special permit is issued. The developer's representative in charge shall be at the job site during all working hours. Failure to maintain the public right-of-way according to this condition may result in the Town performing the required maintenance at the developer's expense.

49. ENCROACHMENT PERMIT. All work in the public right-of-way will require a Construction Encroachment Permit. All work over $5,000 will require construction security.

50. PUBLIC WORKS INSPECTIONS. The developer or his representative shall notify the Engineering Inspector at least twenty-four (24) hours before starting an work pertaining to on-site drainage facilities, grading or paving, and all work in the Town's right-of-way.

Failure to do so will result in rejection of work that went on without inspection.

51. GRADING MORATORIUM. No grading or earth-disturbing activities shall be initiated in hillside areas between October 1 and April 15 of each year. For grading operations commenced before October 1, all grading or earth-disturbing activities shall cease October 15 and will not be allowed to restart until April 15. Grading permits will not be issued between September 15 and April 15. These limitations include, but are not limited to these items: driveways, building pads, foundation trenches and drilled piers, retaining walls, swimming pools, tennis courts, outbuildings and utility trenches. Install interim erosion control measures, shown on the approved interim erosion control plan, by October 1, if final

landscaping is not in place. Maintain the interim erosion control measures throughout the October 1 to April 15 period.

52. GRADING INSPECTIONS. The soils engineer or her/his qualified representative shall continuously inspect all grading operations. The soils engineer shall submit a final grading report before occupancy/Certificate of Completion.

53. SURVEYING CONTROLS. Horizontal and vertical controls shall be set and certified by a licensed surveyor or registered civil engineer qualified to practice land surveying, for the following items:
a. Retaining wall--top of wall elevations and locations. b. Toe and top of cut and fill slopes.
c. Top of future curb along one side of the new street.

54. EROSION CONTROL. Interim and final erosion control plans shall be prepared and submitted to the Engineering Development Division of the Parks & Public Works Department. A Notice of Intent (NOI) shall be submitted to the San Francisco Bay Regional Water Quality Control Board. A Storm Water Pollution Prevention Plan (SWPPP) shall be submitted to the Town Engineering Division concurrently with the grading permit application. Grading activities shall be limited to the period of least rainfall (April 15 to October 1). A maximum of two weeks is allowed between clearing of an area/building on an area if grading is allowed during the rainy season. In addition, straw bales and plastic sheeting shall be stored on-site for emergency control, if needed. Install fiber berms, check dams, retention basins, silt fences, erosion control blankets and fiber rolls as needed on the project site, to protect down stream water quality during winter months.

55. SILT AND MUD IN PUBLIC RIGHT-OF-WAY. It is the responsibility of contractor and home owner to make sure that all dirt tracked into the public right-of-way is cleaned up on a daily basis. Mud, silt, concrete and other construction debris SHALL NOT be washed into the Town’s storm drains or creeks.

56. NPDES REQUIREMENTS. All work within the project shall be in conformance with the National Pollution Discharge Elimination System permit issued to local agencies within Santa Clara County by the San Francisco Bay Regional Water Quality Control Board on October 17, 2001.

57. FISH & GAME REQUIREMENTS. A "1603" permit shall be obtained for the California Department of Fish & Game for proposed improvements in or near riparian areas within that agency’s jurisdiction. A copy of the permit shall be provided to the Parks & Public Works Department before any permits are issued/final map is recorded.

58. UTILITIES. The developer shall install all utility services, including telephone, electric power and all other communications lines underground, as required by Town Code §27.50.015(b). Cable television capability shall be provided to all new lots.

59. RESTORATION OF PUBLIC IMPROVEMENTS. The developer shall repair or replace all existing improvements not designated for removal that are damaged or removed because of developer's operations. Improvements such as, but not limited to: curbs, gutters, sidewalks, driveways, signs, pavements, raised pavement markers, thermoplastic pavement markings, etc. shall be repaired and replaced to a condition equal to or better than the original condition.

Existing improvement to be repaired or replaced shall be at the direction of the Engineering Construction Inspector, and shall comply with all Title 24 Disabled Access provisions.

Developer shall request a walk-through with the Engineering Construction Inspector before the start of construction to verify existing conditions.

60. DRIVEWAY APPROACH. The developer shall install a minimum of one (1) Town standard residential driveway approach for each lot. The new driveway approaches shall be constructed per Town Standard Detail.

61. LOT 14 DRIVEWAY. The driveway to Lot 14 shall be the minimum width required to provide fire access. The intent is to minimize the visibility of the driveway.

62. AS-BUILT PLANS. After completion of the construction of all work in the public right-ofway or public easements, the original plans shall have all changes (change orders and field changes) clearly marked. The "as-built" plans shall again be signed and "wet-stamped" by the civil engineer who prepared the plans, attesting to the changes. The original "as-built" plans shall be review and approved the Engineering Construction Inspector. A Mylar of the approved "as-built" plans shall be provided to the Town before the Faithful Performance Security is released.

63. SANITARY SEWER LATERAL. Sanitary sewer laterals are televised by West Valley Sanitation District and approved by the Town of Los Gatos before they are used or reused.

Install a sanitary sewer lateral clean-out at the property line of each new lot.

64. SIDEWALK REPAIR. The developer shall repair and replace to existing Town standards any sidewalk damaged now or during construction of this project. Sidewalk repair shall match existing color, texture and design, and shall be constructed per Town Standard Detail.

The limits of sidewalk repair will be determined by the Engineering Construction Inspector during the construction phase of the project.

65. CURB AND GUTTER. The developer shall repair and replace to existing Town standards any curb and gutter damaged now or during construction of this project. New curb and gutter shall be constructed per Town Standard Detail. The limits of curb and gutter repair will be determined by the Engineering Construction Inspector during the construction phase of the project.

66. CURB RAMPS. The developer shall construct curb ramp according to State Standard Drawings at all intersections. The actual "Case" as shown on the standard to be used will be decided by the Engineering Construction Inspector during the construction phase of the project.

67. HYDROLOGY AND WATER QUALITY MITIGATION MEASURE 7-3. Energy dissipaters should be provided at the outfalls of proposed storm drains to minimize the increased potential for erosion hazards due to project development.

68. HYDROLOGY AND WATER QUALITY MITIGATION MEASURE 7-4. A Storm Water Pollution Prevention Plan (SWPPP) shall be prepared prior to start of construction. The SWPPP and project plans shall be reviewed by the Town Engineering staff. The SWPPP shall be in conformance with the Santa Clara County NPDES Permit as amended by the San Francisco Bay Regional Water Quality Control Board (RWQCB) on October 17, 2001. The SWPPP shall be approved concurrently with the grading, drainage and erosion control plans.

Reference the Addendum to the EIR for additional details.

69. HYDROLOGY AND WATER QUALITY MITIGATION MEASURE The project design shall incorporate water quality mitigation measures in accordance with current NPDES requirements. Water quality measures should include use of biofilters, drainage swales, and detention facilities to mitigate non-point source impacts. In addition, the SCVWD and RWQCB recommend the incorporation of site planning design measures to help reduce

potential contributions of urban pollutants from the project. See the Addendum to the EIR for additional details.

70. TRANSPORTATION AND TRAFFIC MITIGATION MEASURE 8-2. In order to minimize potential traffic safety impacts the property owner/developer shall take the following measures:
a. Adequate sight distance shall be provided for the project access road/Hicks Road intersection through removal of vegetation and grading of the embankment. b. A stop sign shall be installed to control traffic on the project access road to Hicks Road.

The stop sign for the proposed driveway shall be located along and parallel to the north edge of pavement on Hicks Road.
c. Warning signs shall be installed indicating a "T" intersection along Hicks Road approaching the new driveway. These signs shall be located approximately 300 feet east and west of the project entrance/Hicks Road intersection. d. Traffic reflectors shall be installed on the south side of Hicks Road at the intersection with the entrance road to the project.

71. TRANSPORTATION AND TRAFFIC MITIGATION MEASURE 8-3. A separate pedestrian trail shall be installed along the north side of Hicks Road.

72. TRANSPORTATION AND TRAFFIC MITIGATION MEASURE 8-4. Use of trails by bicyclists, particularly the trail parallel to Hicks Road, shall be considered during Architecture and Site review. In addition, design issues such as the appropriateness of trail widths, pavement versus compacted earth, and trailhead facilities shall be considered during Architecture and Site Review.

73. GEOTECHNICAL REVIEW OF SUBDIVISION IMPROVEMENT PLANS. The project geotechnical consultant shall review and approve all geotechnical aspects of the subdivision improvement plans to ensure that their recommendations have been properly incorporated.

The results of the plan review shall be summarized by the geotechnical consultant in a letter and submitted to the Town Engineer for review, prior to issuance of permits for construction of subdivision level improvements.

74. GEOTECHNICAL PLAN REVIEW (LOTS 1 THROUGH 13). The project geotechnical consultant shall review and approve all geotechnical aspects of the project building and

grading plans for individual residences on Lots 1 through 13. To ensure that their recommendations have been properly incorporated. The consultant shall verify that recommended measures to address potential debris flows on Lot 6, and potential co-seismic ground deformation on Lots 1 and 13 have been incorporated.

75. GEOTECHNICAL INVESTIGATION (LOT 14). The project geotechnical consultant shall complete a site specific soil and foundation investigation as a basis for preparing recommended geotechnical design parameters for Lot 14 residential improvements. The results of this investigation shall be submitted to the Town for review by the Town Engineer and Town Geotechnical Consultant prior to approval of a site specific development plan.

76. GEOTECHNICAL FIELD INVESTIGATION. The project geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of the project construction.

The results of these inspections and the as-built conditions of the project shall be described by the project geotechnical consultant in a letter and submitted to the Town Engineer for review prior to final inspection.

For further detail on conditions 71 through 74, see the letter from Cotton, Shires & Associates dated February 12, 2002.

Parks Division

77. AERATION TUBES. All impervious surface encroaching under the dripline of existing trees shall have aeration tubes installed and these tube locations shown on the plans.

78. IRRIGATION. All newly planted landscaping shall be irrigated by an in-ground irrigation system. Special care shall be taken to avoid irrigation which will endanger existing native trees and vegetation.

79. BUILDING FOUNDATIONS: Any buildings under the dripline of existing trees shall have a foundation built from pier and grade beam to minimize impaction on existing trees.

80. TREE STAKING: All newly planted trees are required to be double staked to Town standards.

81. GENERAL. All existing and newly planted trees shown on the plan are specific subjects of approval of this plan and must remain on site.

82. IRRIGATION SYSTEM. Water efficient irrigation systems shall be utilized to conserve

water in all project irrigation of publicly landscaped areas.

83. VEGETATIVE SCREENING. Vegetative screening shall be used along the development edges, where appropriate, to soften views of peripheral buildings and to integrate landscaping and native vegetation.

84. WATER EFFICIENT ORDINANCE. This project is subject to the Town’s Water Efficient Ordinance. A fee of $472 is required when the landscape, irrigation plans, and water calculations are submitted for review.

85. TREE PROTECTION. Tree protection fencing shall be placed at the dripline of existing trees to be saved in the area of construction. Fencing shall be four feet high chain link attached to steel poles driven two feet into the ground when at the dripline of the tree. If the fence has to be within eight feet of the trunk of the tree a fence base may be used, as in a typical chain link fence that is rented. The fencing must be inspected and approved by the Parks Superintendent and must be installed prior to issuance of a grading and/or building permit.

86. ORNAMENTAL LANDSCAPING. All formal landscaping shall be within 30 feet of the perimeter of the houses. Any planting beyond the 30-foot perimeter shall be native vegetation that is drought and fire resistant, and planted in natural clusters.

87. LANDSCAPE GUIDELINES. The adopted landscape guidelines and native plant lists shall include the recommendations of the Town consulting arborist, except that lawn areas shall not exceed 5,000 square feet. The landscape guidelines are attached as Exhibit C.

TO THE SATISFACTION OF THE SANTA CLARA COUNTY FIRE DEPARTMENT:

88. WATER SUPPLY. Two water tanks with a capacity of 10,000 Gallons and one wharf style hydrant shall be provided unless the proposed public water system can be extended to provide appropriate lot protection, or other acceptable means of fire protection can provided as authorized by the Fire Department. Installations shall conform with Fire Department Standard Details and Specifications W-1.

89. FIRE APPARATUS (ENGINE) ACCESS. Provide access roadways with a paved all weather surface and a minimum unobstructed width of 20 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a

maximum slope of 15%. Installations shall conform with Fire Department Standard Details and Specifications A-1.

90. FIRE APPARATUS (ENGINE) TURN-AROUND REQUIRED. Provide an approved fire department engine roadway turnaround with a minimum radius of 36 feet outside and 23 feet inside. Installations shall conform with Fire Department Standard Details and Specifications A-1. Cul-De-Sac Diameters shall be no less than 64 feet.

91. FIRE APPARATUS (HYDRANT). Where buildings exceed 150 feet travel distance from the street either an on-site (private) hydrant or an approved residential fire sprinkler system shall be provided.

92. PUBLIC FIRE HYDRANT(S) REQUIRED. Provide public fire hydrant(s) at location(s) to be determined jointly by the Fire Department and the San Jose Water Company. Maximum hydrant spacing shall be 500 feet, with a minimum single hydrant flow of 1,750 GPM at 20 psi, residual. Consult with San Jose Water Company relative to main sizing requirements and hydrant spacing. Prior to applying for building permit, provide civil drawings reflecting all fire hydrants proximal to the site. To prevent building permit delays, the developer shall pay all required fees to the water company as soon as possible.

93. TIMING OF REQUIRED WATER SUPPLY INSTALLATIONS. Installations of required fire service(s) and fire hydrants(s) shall be tested and accepted by the Fire Department, prior to the start of framing or delivery of bulk combustible materials. Building permit issuance may be delayed until required installations are completed, tested, and accepted.

94. TIMING OF REQUIRED ROADWAY INSTALLATIONS. Required driveways and/or access roads up through first lift of asphalt shall be inspected and accepted by the Fire Department prior to the start of construction. Bulk combustible materials shall not be delivered to the site until installations are completed as stated above. Building permit issuance may be delayed until installations are completed.

95. FIRE APPARATUS (HYDRANT). Prior to project inspection, the general contractor shall ensure that a "Blue" dot has been placed in the roadway as directed by the Fire Department.

96. HOUSE NUMBERS. Approved numbers or addresses shall be placed on all new and existing buildings in such a position as to be plainly visible and legible from the street or road fronting the property. Numbers shall contrast with their background.

SECTION VI
This Ordinance was introduced at a regular meeting of the Town Council of the Town of Los Gatos on March 7, 2023, and adopted by the following vote as an ordinance of the Town of Los Gatos at a meeting of the Town Council of the Town of Los Gatos on ______________ and becomes effective 30 days after it is adopted.

COUNCIL MEMBERS:

AYES:

NAYS:

ABSENT:

ABSTAIN:

SIGNED:

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
ATTEST:

CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
N:\DEV\ORDS\2023\ShannonValleyRanch-TC.docx

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HR-5
Prezone
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HR-6
Prezone
RC HR-20
Prezone 1 Prezone

GENERAL DEVELOPMENT PLAN
LANDS OF THE DAGNEY GROUP. LLC

TOWN OF LOS GATOS, CALIFORNIA

SHANNON VALLEY RANCH
BY
GREENBRIAR HOMES COMMUNITIES, INC.

TABLE OF CONTENTS
SHEET NO. DESCRIPTION

1. COVER SHEET
2• CONCEPTUAL LAND USE PLAN

3. CONCEPTUAL SITE PLAN / CIRCULATION PLAN
4• LEAST RESTRICTIVE DEVELOPMENT AREA
5• CONCEPTUAL GRADING PLAN

6. UTILITY PLAN

7. SITE SECTIONS
S. TREE NOTES

9. SCHEMATIC LANDSCAPE PLAN

RECEVED
JAN - 3 2002

TOWN OF LOS GATOS

PLANNING DEPARTMENT
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LANDS OF CHRISTIAN

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LOTS TOTAL 23627 23827 i \ \ ` 575- 02- 013
TYPICAL DRIVEWAY SECTION STREET 3071 2305 ' l LANDS
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Exhibit D
This Page
Intentionally
Left Blank

Kunling Wu
Trustee of the Bright Smile Dental Office Defined Benefit Plan 703 Chatsworth Place, San Jose, CA 95128
Phone: 650-796-1887
February 13, 2023
RE: TO BUILD AN ONE STORY SINGLE HOUSE WITH THE SIZE OF 4850 SQUARE FEET AT 300 MOUNTAIN LAUREL LANE, LOS GATOS, CA 95032 (LOT 14, APN 567-24-023) To: Neighbor in Shannon Valley Ranch
Dear Sir and Madam,
My name is Kunling Wu, Trustee of the Bright Smile Dental Office Defined Benefit Plan. On behalf of Bright Smile Dental Office Defined Benefit Plan, I am applying for building an One Story Single House with the size of 4850 Square Feet at 300 Mountain Laurel Lane, Los Gatos, CA 95032 (Lot 14, APN 567- 24-023).

The size of Lot 14 is 8.137 acres with Least Restricted Buildable Area of 131,196 square feet (please see Attachment 1).

The houses that have been built on Lot 1 through Lot 13 of the Shannon Valley Ranch are between 4,302 square feet and 4,908 square feet, of which four houses are bigger than 4,850 square feet (please see Attachment 2, the data come from https://www.zillow.com/).

Building one single story house with 4,850 square feet in Lot 14 is within the range of 4,302 square feet to 4,908 square feet of the existing houses in Shannon Valley Ranch.

We are encouraged by the Planning Division, Town of Los Gatos to speak with you about our proposal (please see Attachment 3).

We sincerely appreciate your opinion for us to build the One Story Single House with the size of 4850 Square Feet at 300 Mountain Laurel Lane, Los Gatos, CA 95032 (Lot 14, APN 567-24-023).

Please kindly give us your feedback regarding support or concerns below.

SUPPORT: ____ CONCERNS:_________________________________________________ YOUR NAME: ___________________ YOUR SIGNATURE: ___________________ YOUR ADDRESS: ______________________________________________________________ DATE: __________________
Thank you very much for your support.

Kunling Wu
Enclosures:

Attachment 1 — Complete Development Plan
Attachment 2 — House Sizes in the Shannon Valley Ranch, Los Gatos Attachment 3 — Staff Technical Review PD-22-001
ATTACHMENT 5

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ATTACHMENT 6

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REMARKS:

TOWN OF LOS GATOS

COUNCILAGENDA REPORT
MEETING DATE: 03/07/2023
ITEM NO: 7

DESK ITEM
Attachment 7 contains public comment received between 11:01 a.m., Thursday, March 2, 2023, and 11:00 a.m., Tuesday, March 7, 2023.

ATTACHMENTS:

Previously received with the March 7, 2023 Staff Report:

1. Required Findings

2. January 25, 2023, Planning Commission Staff Report with Exhibits 1 through 18

3. January 25, 2023, Planning Commission Verbatim Minutes

4. Draft Planned Development Ordinance

5. Applicant’s Neighbor Outreach Letter, dated February 13, 2023

6. Public Comments received between 11:01 a.m., Wednesday, January 25, 2023, and 11:00 a.m., Thursday, March 2, 2023
PREPARED BY: Sean Mullin, AICP
Senior Planner
Reviewed by: Town Manager, Community Development Director, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
DATE: March 7, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Introduce an Ordinance of the Town Council of the Town of Los Gatos, by Title Only, Amending Planned Development Ordinance 2172 Relative to the Maximum Residence Size Allowed on Lot 14 and the Maximum Average Residence Size Allowed in the Shannon Valley Ranch Subdivision and Repealing Ordinance 2172 for the Shannon Valley Ranch Subdivision at Shannon and Hicks Roads (Shannon Oaks and Mountain Laurel Lanes) on Property Zoned HR-5:PD. APN: 567-24-023. This Request for Modification of a Planned Development Ordinance is not Considered a Project Under the California Environmental Quality Act. Planned Development Ordinance Application PD-22-001. Location: 300 Mountain Laurel Lane. PROPERTY OWNER: Bright Smile Dental Office Defined Benefit Plan. APPLICANT: Kunling Wu, Trustee.

PAGE 2 OF 3
SUBJECT: 300 Mountain Laurel Lane/PD-22-001
DATE: March 7, 2023
ATTACHMENTS (continued):

Received with this Desk Item:

7. Public Comment received between 11:01 a.m., Thursday, March 2, 2023, and 11:00 a.m., Tuesday, March 7, 2023

From: Seiler, Chad W < >
Sent: Monday, March 6, 2023 7:34 PM
To: Planning <[email protected]>
Cc: Shadi Allen < >; Seiler, Chad W < >
Subject: Written Correspondence - Los Gatos Town Hall / Planning Commission (Mar 7, 2023 Hearing) Importance: High
[EXTERNAL SENDER]
Attention Los Gatos Town Council and Planning Board:

This written correspondence is being provided to you in regard to Planned Development Application PD-22-001 (Lot 14) at 300 Mountain Laurel Ln, Los Gatos, CA.

Purpose: Members of the Shannon Valley Ranch Homeowner’s Association (the “HOA”) have met to discuss various matters related to the proposed construction of a residential property at 300 Mountain Laurel Ln (Lot 14) of the Shannon Valley Ranch Subdivision. In accordance with your Notice of the March 7, 2023 Town Council hearing, the HOA wishes to proactively and formally engage in various matters concerning the Property at the hearing. In accordance with the Notice, a written outline of such matters is set forth in the attached document.

Thank you in advance for your attention to this important matter and we look forward to tomorrow’s hearing.

Shannon Valley Ranch Homeowner’s Association
The information in this email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this email by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. When addressed to our clients any opinions or advice contained in this email are subject to the terms and conditions expressed in the governing KPMG client engagement letter.
*********************************************************************** ATTACHMENT 7

Los Gatos Town Council
Public Hearing – March 7, 2023 (7:00pm)
Written Correspondence
Re: Planned Development Application PD-22-001 (Lot 14); 300 Mountain Laurel Lane, Los Gatos, CA
Background: Members of the Shannon Valley Ranch Homeowner’s Association (the “HOA”) have met to discuss various matters related to the proposed construction of a residential property at 300 Mountain Laurel Ln (Lot 14) (the “Property”) of the Shannon Valley Ranch Subdivision (the “Subdivision”).

Purpose of this correspondence: In accordance with Notice of the March 7, 2023 Town Council hearing (the “Hearing”), and in the spirit of community safety and aesthetics of the Subdivision, the HOA wishes to proactively and formally engage in the below matters concerning the Property at the Hearing. It is understood by the HOA that some of the matters below will need to be addressed directly with the Applicant and homebuilder with support of the Town Council.

1. Property (safety and fire access): An understanding of physical safety and fire access to the Property (including the top of the hill / residence) given the Property layout and topography and the location of current fire hydrants on Mountain Laurel Ln and Santa Rosa (and in light of limited access to the top of the hill when the prior residence burned). This includes potential access from Santa Rosa, Mountain Laurel Ln and other access points to the North and West of the Property.

2. Property driveway (primary location of driveway entrance to the Property): An understanding of Property access to the driveway, which may include a) entry from Santa Rosa (which may provide enhanced fire/safety access and lower driveway construction costs for the homebuilder) or b) a new driveway off Mountain Laurel Ln adjacent to the driveway entrance to 299 Mountain Laurel Ln. In either case, the HOA sees these options as overwhelmingly favorable compared to sharing the driveway of 299 Mountain Laurel Ln to enter the Property.

3. Property driveway (creek bridge and culvert off Mountain Laurel Ln): In the event the driveway is accessed via Mountain Laurel Ln, an understanding of how the bridge and culvert will be constructed to ensure both aesthetics and proper creek drainage.

4. Property driveway (erosion and drainage control): In the event the driveway is accessed via Mountain Laurel Ln, an understanding of how the homebuilder will address sufficient curbing and other technical features of the driveway from the primary residence (at the top of the hill) to Mountain Laurel Ln to prevent erosion and drainage issues that would impact either 299 or 290 Mountain Laurel Ln.

5. Property driveway (aesthetics): An understanding of the overall look (aesthetics, contours, color, texture, landscaping, lighting, etc.) of the driveway in its entirety (regardless of Property location).

6. Property driveway (parking locations): An understanding that there will be no automobile parking locations on the Property other than at the top of the hill adjacent to the primary home structure.

7. Property driveway (public trailhead entrance/easement off Mountain Laurel Ln): An understanding of how trailhead access would be practically granted and physically conveyed (aesthetically and otherwise) in the event the driveway is accessed from Mountain Laurel Ln.

8. Property driveway (public trailhead crossing over the Property driveway from the trail entrance near Hicks Road): In the event a driveway is accessed from Mountain Laurel Ln, and understanding of how the trail extending from Hicks Road to the Property hillside (along the fence bordering the Property and Venture Christian Church) would cross over the driveway, potentially requiring speed control signage on the Property driveway and new directional signage for trail hikers, etc.

9. Property (roof pitch of primary home structure): An understanding that the roof pitch of the Property’s single-story residence will adhere to related specifications of the HOA community.

10. Property (exterior aesthetics of primary home structure): An understanding that the exterior aesthetics of the home will be in accordance with HOA requirements and Los Gatos standards.

11. Property (access to exterior plans): The HOA seeks to obtain access to the exterior plans of the primary home structure in advance of construction.

12. Property (access to landscape plans): The HOA seeks to obtain access to the landscape plans of the Property in advance of construction.

13. Property (future garbage can storage): An understanding that future homeowners will not leave any garbage, garbage cans or recycling cans at the Property’s driveway entrance from the street (whether from Santa Rosa or Mountain Laurel Ln) outside of customary garbage days/timeframes.

14. Construction (parking location of construction vehicles): An understanding that the location of parked construction vehicles and waste disposal storage (days, nights, or weekends) will only be at the top of the Property hill and not on Mountain Laurel Ln or in the proximity of the area between 299 Mountain Laurel Ln and the fence bordering Venture Christian Church.

15. Construction (Subdivision street cleaning): An understanding that the homebuilder bears responsibility to perform regular (i.e., weekly unless otherwise needed more often) street cleaning of Mountain Laurel Ln and Shannon Oaks (wash, sweep, etc.) during the construction period.

16. Construction (Subdivision street restoration if needed): An understanding that the homebuilder bears responsibility to ensure that the streets (and curbs, sidewalks, etc.) of Mountain Laurel Ln and Shannon Oaks are restored at least to the operational and aesthetic state they were in immediately prior to construction.

17. Property contact person: An understanding that the names and contact information of the persons able to address the above matters (and other matters that may arise in the future) will be provided to the HOA and that such persons will be reasonably available to respond to HOA questions, concerns and matters from the date of the Hearing onward.

Such persons may include the Applicant (Kunling Wu, Trustee) and Project Planner (Sean Mullin), among others

Reviewed by: Town Manager, Community Development Director, and Planning Manager 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 03/07/2023
ITEM NO: 8
DATE: March 2, 2023
TO: Mayor and Town Council
FROM: Gabrielle Whelan, Town Attorney
SUBJECT: Discuss and Provide Direction on Possible Modifications to Regulations Adopted in Response to Senate Bill 9 for Urban Lot Split and Two-Unit Housing Development Applications. Location: Town-wide. Applicant: Town of Los Gatos.

RECOMMENDATION:

Discuss and provide direction on possible modifications to regulations adopted in response to Senate Bill 9 for urban lot split and two-unit housing development applications.

BACKGROUND:

In September 2021, Governor Newsom signed new State law, Senate Bill 9 (SB 9), which went into effect on January 1, 2022. SB 9 requires ministerial approval of two-unit housing development projects and urban lot splits on a single-family zoned parcel, with the intent to increase residential densities within single-family neighborhoods across the State.

The law allows for two new types of development activities that must be reviewed ministerially without any discretionary action or public input:
 Two-unit housing development – Two homes on an eligible single-family residential parcel (whether the proposal adds up to two new housing units or adds one new unit on a parcel with an existing single-family residence).
 Urban lot split – A one-time subdivision of an existing single-family residential parcel into two parcels. This would allow up to four units (two units on each new parcel).

PAGE 2 OF 5
SUBJECT: Senate Bill 9 Discussion
DATE: March 2, 2023
BACKGROUND (continued):

In most circumstances, SB 9 will result in the potential creation of four dwelling units on an existing single-family zoned parcel. Single-family zoned parcels are currently permitted three units throughout the State: a primary single-family dwelling; an Accessory Dwelling Unit (ADU); and a Junior ADU (JADU).

SB 9 also outlines how jurisdictions may regulate SB 9 projects. Jurisdictions may only apply objective zoning, subdivision, and design standards to these projects, and these standards may not preclude the construction of up to two units of at least 800 square feet each. Jurisdictions can conduct objective design review, but may not have hearings for units that meet the State rules (with limited exceptions).

On December 21, 2021, Town Council adopted an Urgency Ordinance to implement local objective standards for SB 9 applications. This Urgency Ordinance was valid for a period of 45 days. On February 1, 2022, Town Council adopted an extension of the Urgency Ordinance, making it valid to the end of the calendar year.

On November 1, 2022, the Town Council introduced the permanent SB 9 Ordinance, by title only, as recommended by the Planning Commission with modifications related to flag lot setbacks, driveway requirements, owner occupancy affidavits, and the second-story step-back requirement (Attachment 1). The permanent SB 9 Ordinance was adopted by the Council on November 15, 2022 (Attachment 2). The Town Council also directed staff to return to the Council in three months with options to address Fire Hazard Areas, affordability models, and information regarding owner occupancy requirements.

DISCUSSION:

Per Town Council direction, staff researched 19 jurisdictions in early February 2023 to analyze how each jurisdiction addresses Fire Hazard Areas, affordability models, and owner occupancy requirements for SB 9 Urban Lot Splits. The jurisdictions include: Town of Atherton, City of Berkeley, City of Campbell, City of Cupertino, City of Gilroy, City of Los Altos, Town of Los Altos Hills, City of Millbrae, City of Milpitas, City of Monte Sereno, City of Morgan Hill, City of Mountain View, City of Oakland, City of Palo Alto, City of San Jose, City of Santa Barbara, Santa Clara County, City of Saratoga, and City of Sunnyvale. As with any research effort, staff was not able to determine answers to all the three questions for each of the 19 jurisdictions surveyed as their Ordinance and website are not clear, and many of the jurisdictions have not responded to staff’s outreach efforts at the time of publication of this staff report.

PAGE 3 OF 5
SUBJECT: Senate Bill 9 Discussion
DATE: March 2, 2023
DISCUSSION (continued):

A. Fire Hazard Area
The Town Council asked staff to return with information regarding the extent to which the Town can prohibit and/or regulate SB 9 units in Very High Fire Hazard Severity Zones.

Government Code Section 65852.21 provides that SB 9 applications are to be considered ministerially so long as they meet the standards set forth in Government Code Section 65913.4(a)(6)(B)-(K). Government Code Section 65913.4(a)(6)(D) exempts the following properties from streamlined review: “[properties] within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection . . . or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection . . . .” In other words, properties within a Very High Fire Hazard Severity Zone are subject to discretionary review.

However, Section 65913.4(a)(6) goes on to state, “This subparagraph does not apply to … sites that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development.” With the adoption of the current Building and Fire Codes the Town has fire hazard mitigation measures in place for all properties in the Very High Fire Hazard Severity Zone. As a result, under existing law, the Town cannot prohibit SB 9 units in the Very High Fire Hazard Severity Zone.

Therefore, projects both inside and outside of a Very High Fire Hazard Severity Zone are subject to ministerial review. Even when a project is subject to ministerial review, the Town can apply “objective zoning standards.” “Objective zoning standards” are defined as “standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official before submittal.” (Gov. Code Section 65913.4(o).) Therefore, the Town can adopt objective zoning standards that apply to properties within a Very High Fire Hazard Severity Zone. Any objective zoning standard applied needs to allow at least two primary units of 800 square feet each in a two-unit project, and must allow the lot to be subdivided with two primary units of 800 square feet each on each resulting lot.

Most other jurisdictions are adopting fire mitigation measures as part of their Safety Elements. The measures apply to all development projects and not specifically to SB 9 projects, which is recommended.

Staff’s research found that of the 13 jurisdictions that have responded to staff and that have Very High Fire Hazard Severity Zones within their jurisdiction, five do not have exceptions or have not adopted fire hazard mitigation measures for these zones. In other words, five of

PAGE 4 OF 5
SUBJECT: Senate Bill 9 Discussion
DATE: March 2, 2023
DISCUSSION (continued):
13 jurisdictions surveyed do not allow SB 9 application on properties located within Very High Fire Hazard Severity Zones. These jurisdictions include the City of Oakland, City of Santa Barbara, Town of Los Altos Hills, City of Morgan Hill, and City of Sunnyvale. Staff also spoke with the California Department of Housing and Community Development (HCD) on this topic. HCD mentioned that this specific topic has not been resolved and will most likely be addressed in the next few years via amendments to the Senate Bill.

B. Affordability Models
While SB 9 does not expressly authorize the imposition of affordability requirements, it also does not expressly prohibit them. In the key California Supreme Court inclusionary zoning case (BIA v. City of San Jose, 351 P.3d 974 (2015)), the court stated that such requirements are legal so long as they are not “confiscatory” and allow a reasonable rate of return.

The Town’s existing inclusionary ordinance only applies to projects of five units or more. If the Council is interested in amending the Town’s inclusionary ordinance to include housing projects of fewer than five units, staff recommends that the Town obtain an economic feasibility study. Staff recommends that any inclusionary requirement be imposed on both SB 9 units and other housing units.

Staff’s research found that of the 17 jurisdictions that have responded to staff on this particular question, two have affordability requirements applicable to SB 9 applications.

The City of Millbrae is requiring at least one unit to be made affordable when more than two SB 9 units are created; and the City of Santa Barbara requires that at least one unit in each two-unit development, or at least one unit on any lot created through an urban lot split, must be made affordable. Staff spoke with the HCD on this topic, who mentioned that this specific topic has not been resolved and will most likely be addressed in the next few years via amendments to the Senate Bill.

C. Owner Occupancy Requirements
SB 9 requires that property owners using SB 9 for urban lot splits sign affidavits stating that they “intend to occupy” one of the housing units as their primary residence for a minimum of three years from the date of approval of the lot split. (Gov. Code Section 66411.7(g)(1).) A member of the public asked that the affidavit be revised to state that the owner “will” occupy one of the units as their primary residence. Government Code Section 66411.7(g)(3) prohibits a local agency from imposing any owner occupancy requirements on urban lot splits beyond the owner occupancy requirement set forth in the statute. In other words, the Town is prohibited from requiring anything other than an “intent to occupy.”

PAGE 5 OF 5
SUBJECT: Senate Bill 9 Discussion
DATE: March 2, 2023
DISCUSSION (continued):

Staff’s research found that of the 19 jurisdictions surveyed, one requires the intent statement to be recorded against the property as a deed restriction: the City of Campbell.

Staff spoke with the HCD on this topic, who directed staff that, per the language of SB 9, deed restrictions for owner occupancy are not allowed.

In the November 1, 2022, Town Council motion, the Town Council directed staff to conform the Town’s owner occupancy affidavits with affidavits used by the Town of Atherton and Santa Clara County. Staff has reviewed the affidavits used by the Town of Atherton and Santa Clara County (Attachment 3). Those affidavits require property owners to attest that they “intend to occupy” one of the units as their primary residence. Staff confirmed with each jurisdiction that they do not require this affidavit to be recorded against the property.

This language comports with State law and Town staff recommends using this language on the owner affidavits.

CONCLUSION:

Staff recommends that the Town Council receive the information provided by staff and provide direction.

FISCAL IMPACT:

Discussion of this item has no fiscal impact.

PUBLIC COMMENT:

Public comments received on this item are provided in Attachment 4.

ENVIRONMENTAL ASSESSMENT:

Because this is an informational report, the Town Council is not taking action at this meeting and this agenda item is not subject to CEQA. In addition, in accordance with Government Code Section 66411.7(n) and 66452.21(g), SB 9 ordinances are not a project subject to CEQA.

Attachments:

1. November 1, 2022 Town Council Meeting Minutes

2. Senate Bill 9 Town Ordinance 2334

3. Town of Atherton and Santa Clara County Owner Occupancy Affidavits

4. Public Comments received prior to 11:00 a.m., Thursday, March 2, 2023

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Intentionally
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110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 11/15/2022
ITEM NO: 2
DRAFT
Minutes of the Town Council
November 1, 2022
The Town Council of the Town of Los Gatos conducted a regular meeting in-person and utilizing teleconferencing means on Tuesday, November 1, 2022 at 7:00 p.m.

MEETING CALLED TO ORDER AT 7:01 P.M.

ROLL CALL

Present: Mayor Rob Rennie, Vice Mayor Maria Ristow, Council Member Mary Badame, Council Member Matthew Hudes, Council Member Marico Sayoc.

Absent: None

PLEDGE OF ALLEGIANCE
Ryan Idemoto led the Pledge of Allegiance. The audience was invited to participate.

CLOSED SESSION REPORT
Gabrielle Whelan, Town Attorney, stated Council met as duly noted on the November 1, 2022 Closed Session agenda and stated there is no reportable action.

COUNCIL / MANAGER MATTERS
Council Matters
- Council Member Hudes stated he met with the Senior Service Roadmap Sub-Committee and attended the Senior Service Committee meeting.
- Vice Mayor Ristow stated she attended Senior Service Committee meeting; met with residents on numerous topics; filled in for the Mayor to assist with a lesson on Government at Lexington School; attended a fentanyl awareness event at Los Gatos High School; attended the Housing Element Advisory Board meeting; attended the Citizen’s Police Academy graduation; attended the Santa Clara Valley Water Commission meeting; announced the First Fridays Senior Service Committee event at the Palms for community members 55 and older will take place on Friday.
- Council Member Badame stated she met with a member of KCAT regarding “The Producers Network”; toured The Club in Los Gatos; attended the West Valley Waste Management Authority Board meeting; attended the Democracy Tent community meeting; and attended the Almond Grove Halloween festivities.
- Council Member Sayoc commented on the fentanyl awareness event and stated several more events will be taking place sponsored by the local high schools in Santa Clara County; and attended the Hate Prevention and Inclusion Task Force meeting.

ATTACHMENT 1

PAGE 2 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Council Matters – continued
- Mayor Rennie stated he met with KCAT representative to discuss “The Producers Network”; met with representatives from The Club of Los Gatos; toured Google’s new building; attended a Silicon Valley Leadership Group forum; attended with the Town Manager an update on United Against Hate efforts; attended the West Valley Mayors and Managers meeting; and performed a ribbon cutting the Dry Bar and Design on Trend.

Manager Matters
- Announced free COVID testing will take place at the Adult Recreation Center on November 8, 2022. Appointments are now available.
- Announced that Board, Commission, and Committee recruitment is underway, applications are due on December 2, at 4:00 p.m. and more information can be found on the Clerk webpage.
- Announced a Community Emergency Response Team (CERT) drill will take place on Saturday, November 5, 2022.

CONSENT ITEMS

1. Approve Draft Minutes of the October 18, 2022 Closed Session Town Council Meeting.

2. Approve Minutes of the October 18, 2022 Town Council Meeting.

3. Adopt a Resolution Reaffirming Resolution 2021-044 and Making Findings Pursuant to Government Code Section 54953, as Amended by Assembly Bill 361, and, Due to Health and Safety Concerns for the Public, Authorizing the Use of Hybrid Meetings for the Town Council and the Continued Use of Virtual Meetings for Boards and Commissions While Town Staff Makes the Necessary Arrangements to Transition to Hybrid Meetings for All Town Boards, Commissions, and Committees. RESOLUTION 2022-068

4. Authorize the Town Manager to Execute a Two-Year Agreement with Los Gatos Saratoga Union High School District and Los Gatos Union Elementary School District for School Resource Officer Services for the Period October 1, 2022 through June 30, 2024, and Approve a Revenue Budget Increase in the Amount of $46,738.75 to Match the Proposed Agreement Term and Agreement Amount.

5. Adopt a Resolution to Designate the Director of Parks and Public Works, Nicolle Burnham, to the Board of Directors of the Los Gatos-Monte Sereno Safe Routes to School Organization. RESOLUTION 2022-069

6. Authorize Revenue and Expenditure Budget Adjustments to the Roadside Fire Fuel Reduction Project (CIP No. 812-0130) in the Amount of $750,000 to Recognize Receipt and Expenditure of Federal Financial Assistance, and Acceptance of Match Requirements.

Opened public comment.

No one spoke.

Closed public comment.

PAGE 3 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Consent Items – continued
MOTION: Motion by Council Member Badame to approve items 1-6. Seconded by Vice Mayor Ristow.

VOTE: Motion passes unanimously.

VERBAL COMMUNICATIONS
Mimi Kearns
- Commented on Narcan and inquired how residents could obtain it.

PUBLIC HEARING

7. Introduce an Ordinance, By Title Only, to Amend Town Code Section 1.10.075, “Official Town Holidays – Designated; Exceptions,” to Add the Juneteenth Holiday.

Gabrielle Whelan, Town Attorney, presented the staff report.

Opened Public Comment.

No one spoke.

Closed Public Comment.

MOTION: Motion by Council Member Badame to introduce an ordinance, by title only, to amend Town Code Section 1.10.075, “Official Town Holidays – Designated; Exceptions,” to add the Juneteenth Holiday. Seconded by Council Member Hudes.

VOTE: Motion passes unanimously.

Town Clerk Wood read the title of the ordinance.

OTHER BUSINESS

8. Discuss the Water Service Interruption Associated with the San Jose Water Company Villa Avenue Improvements.

Laurel Prevetti, Town Manager, presented the staff report.

John Tang, San Jose Water, presented additional information.

Opened Public Comment.

PAGE 4 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Other Business Item #8 – continued
Mimi Kearns
- Commented on the cause of the water leak, inquired how San Jose Water will prevent leaks like these in the future, and asked how to submit a reimbursement request to San Jose Water.

Pat Kearns
- Commented on the water rupture, requested Council consider convening a task force, and consider having an independent group adjudicate the cost and reimbursement to the customers.

Closed Public Comment.

John Tang, San Jose Water, responded to comments.

Council discussed the item and provided feedback to San Jose Water representative John Tang.

PUBLIC HEARING

9. Consider a Request for an Exception to the Story Pole Policy to Allow an Alternative to Standard Story Pole Installation to Illustrate and Provide Notice of the Proposed Project on Property Zoned O. Located at 15860-15894 Winchester Boulevard and 17484 Shelburne Way. APN 529-11-013, -038, -039, and -040. Applicant/Property Owner: Green Valley Corp. d.b.a. Swenson. Project Planner: Jennifer Armer.

Jennifer Armer, Planning Manager, presented the staff report.

Opened Public Comment.

Richard Kananen
- Commented in opposition of the story pole exception.

Applicant Jessie Bristow, Swanson Builders, provided information to support the request for an exception to the Story Pole Policy.

Closed Public Comment.

Council discussed the item.

PAGE 5 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Public Hearing Item #9 - continued
MOTION: Motion by Vice Mayor Ristow to grant a request for an exception to allow an alternative to the standard story pole installation with the requirement that double flagging must be used where the netting would be used. Seconded by Council Member Hudes.

VOTE: Motion passes 4-1, Council Member Badame voted no.

OTHER BUSINESS

10. Receive the Design Update and Provide Feedback Regarding the Proposed Improvements to the Oak Meadow Park Bandstand (CIP Project No. 831-4007).

Nicolle Burnham, Director of Parks and Public Works, presented the staff report.

Opened Public Comment.

Margaret Smith
- Requested improvements to the restrooms at Oak Meadow Park.

Closed Public Comment.

Council discussed the item and received the update.

Recess 8:53 p.m.

Reconvene 9:03 p.m.

PUBLIC HEARING

11. Introduce an Ordinance, by Title Only, Amending Chapter 29 (Zoning Regulations) of the Town Code to Regulate Urban Lot Splits and Two-Unit Housing Developments in Compliance with Senate Bill 9. Town Code Amendment Application A-22-002. Location: Town-wide.

Applicant: Town of Los Gatos.

Ryan Safty, Associate Planner, presented the staff report.

Opened Public Comment.

Scott Watson
- Referenced material he submitted for the record and commented on requirements in Section 7 titled Cut and Fill and Section 8 titled Building Sites.

PAGE 6 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Public Hearing Item #11 - continued
Ivy
- Commented on concerns with slope restrictions; height limitation; 1,200 sq. ft. limitation for the first SB9 unit; and standard zoning setbacks.

David Hutchinson
- Commented on concerns with the 30% slope restriction and setback privacy restrictions.

Russ Knister
- Commented on the Floor Area Ratio (FAR) rules for split lots and suggested increasing the FAR.

Christopher Bajorek
- Commented on concerns with the subdivision of a lots and enforcement of the intent to occupy.

Eric Wade
- Commented in support of fewer restrictions on SB9 lots.

Tony Jeans
- Commented on flag lot setbacks from the rear property line; commented on stepback requirements for the second floor; and stated support for an 18-foot height limit on hillsides.

Lee Quintana
- Commented on having a separate section of the ordinance specific to hillside properties; calculations to determine the FAR; flag lot setbacks; supported an 18-foot height limit on hillsides; and stated concerns with the using objective and discretionary standards.

Closed Public Comment.

Council discussed the item.

PAGE 7 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Public Hearing Item #11 - continued
MOTION: Motion by Council Member Hudes to introduce the Ordinance, by title only, as recommended by the Planning Commission with the following modifications: no required front setbacks on flag lots; 18-foot driveway; an occupancy affidavit modeled after the ones used by the Town of Atherton and Santa Clara County which also includes language that says applicants for an urban lot split under SB9 will sign and record a deed restriction that they will use one of the units as their primary residence for a minimum of three years; bring back in three months options to address Fire Hazard Area and affordability models by looking at what other municipalities have done; include standard notifications used for minor residential development with a QR code; and amend the ordinance to change the five-foot step-back to be interior and rear only. Seconded by Council Member Badame.

VOTE: Motion passes unanimously.

Town Clerk Wood read the title of the ordinance.

12. Introduce an Ordinance, by Title Only, Effecting Amendments Repealing and Replacing Chapter 6, Building Regulations, and Chapter 9, Fire Prevention and Protection, of the Town of Los Gatos Municipal Code with the New 2022 California Building and Fire Codes, as Amended, Including Reach Codes. Town Code Amendment Application A-22-003. Project Location: Town Wide. Applicant: Town of Los Gatos.

Robert Gray, Chief Building Official, presented the staff report.

Opened Public Comment.

Kristel Wickham, Sierra Club Loma Prieta Chapter
- Commented in support of the proposed draft ordinance.

Closed Public Comment.

The Council discussed the item.

MOTION: Motion by Council Member Sayoc to introduce an ordinance, by title only, effecting amendments repealing and replacing Chapter 6, Building Regulations, and Chapter 9, Fire Prevention and Protection, of the Town of Los Gatos Municipal Code with the new 2022 California Building and Fire Codes, as amended, including reach codes.

Seconded by Vice Mayor Ristow.

VOTE: Motion passes unanimously.

PAGE 8 OF 8
SUBJECT: Draft Minutes of the Town Council Meeting of November 1, 2022 DATE: November 1, 2022
Public Hearing Item #12 - continued
Town Clerk Wood read the title of the ordinance.

OTHER BUSINESS

13. Provide Direction on the Approach to the Plant-Based Diet Education Implementation Program in the 2040 General Plan (Environment and Sustainability Element Program CC).

Laurel Prevetti, Town Manager, presented the staff report. Library Director Ryan Baker provided additional information.

Opened Public Comment.

Lisa Wade
- Commented in support of plant-based education program funding and advertising.

Karen Aidi
- Commented in support of a plant-based education program.

Richard Kananen
- Commented in support of a low-cost, plant-based education program.

Closed Public Comment.

Council discussed the item and provided direction to staff.

ADJOURNMENT
The meeting adjourned at 11:38 p.m.

Respectfully submitted:
_____________________________________
Jenna De Long, Deputy Clerk

ATTACHMENT 2

This Page
Intentionally
Left Blank

Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544
Fax: (650) 614-1224

AFFIDAVIT OF INTENT TO OCCUPY
(This affidavit does not apply to an applicant that is a qualified non-profit or community land trust.) SITE ADDRESS: APN:

APPLICATION DATE:

PROJECT: Parcel Map for an Urban Lot Split (Government Code Section 66411.7) Construction of Residential Unit(s) (California Government Code Section 65852.21)
I, , intend to occupy as my principal residence one of the dwelling units located on the Property at for a period of no less than three (3) years from the date of approval of the parcel map and/or residential units pursuant to Government Code Sections 65852.21 and 66411.7 and Chapter 17.53 of the Atherton Municipal Code.

I understand, agree, and authorize the Town of Atherton to undertake such action as it deems necessary to verify both the accuracy and veracity of this declaration. Such actions may include, but are not limited to, scheduled inspections and property record searches. I further authorize any person or entity contacted by the Town during such verification to release such pertinent information as the Town seeks.

If I fail to comply with this declaration, I authorize the Town of Atherton to pursue code enforcement or any other legal action authorized by law, to collect fines as described in the Atherton Municipal Code, and to recoup all reasonable attorneys' fees and costs associated with any enforcement of a violation of this Affidavit.

I certify that the building permit plans and supporting documents submitted to the Town of Atherton for the above referenced Property comply with the development standards in Government Code Sections 65852.21 and 66411.7 and Chapter 17.53 of the Atherton Municipal Code, and, if applicable, all approved conditions and mitigation measures and that the Property will be constructed in accordance with these requirements. I further certify that the Property has not been the subject of a previous Urban Lot Split.

I declare under penalty of perjury of the laws of the State of California that the foregoing is true and correct and that this affidavit was executed on the of , 202 , at , California.

Signature
Printed Name
ATTACHMENT 3

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the veracity, accuracy, or validity of that document.

On , before me, , Notary Public,
personally appeared , who provide to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subjected to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) executed the instrument.

I certify, under penalty of perjury under the laws of the state of California, that the foregoing paragraph is true and correct.

Witness my hand and official seal.

Signature:

AFFIDAVIT REGARDING S.B. 9 (2021) ELIGIBILITY
I, _____________________ [insert owner name], declare as follows:

1. I have personal knowledge of all of the matters stated herein and could testify truthfully thereto if called upon to testify.

2. I am the owner of property located at ______________ [address], and assigned Assessor’s Parcel Number(s) ________________ (the “Property”).

3. I am submitting this affidavit for the purpose of substantiating the Property’s eligibility for approval of application(s) pursuant to State Bill 9 (2021) (“SB 9”) for the following type(s) of development (the “Project”) [check all that apply]:
___ Development of two primary residential units pursuant to Government Code section 65852.21.
___ An urban lot-split pursuant to Government Code section 66411.7.

4. The proposed Project is eligible for approval pursuant to SB 9 because it complies with all of the following:
a. The Project would not require demolition or alteration of any of the following types of housing:
(i) Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income; (ii) Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power; or
(iv) Housing that has been occupied by a tenant in the last three years. b. The Property does not include any parcel for which an owner of residential real property has exercised the owner’s rights under Chapter 12.75 (commencing with Section 7060) Santa Clara County

of Division 7 of Title 1 to withdraw accommodations from rent or lease within 15 years before the date that the Project application was submitted to the County of Santa Clara.

5. No owner of the Property being subdivided, nor any person acting in concert with an owner of the Property being subdivided, has previously subdivided a parcel adjacent to the Property using an urban lot split pursuant to Government Code section 66411.7. [Note: This paragraph is only required if the Project involves an urban lot split.]

6. I intend to occupy one of the housing units on the Property as my principal residence for a minimum of three years from the date of approval of the urban lot split. [Note: This paragraph is only required if the Project involves an urban lot split.] I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct:

Dated: ________________ ____________________________________ [Name]
____________________________________
[Title]

From: Chris Bajorek
Sent: Tuesday, February 21, 2023 11:03 AM
To: Council <[email protected]>
Cc: chris bajorek
Subject: Recommendation re Wording of SB 9 Owner Declaration [EXTERNAL SENDER]
Ladies and Gentlemen,
The purpose of this note is to request you include this recommendation for discussion on the March 7, 2023 meeting.

I understand the agenda for the March 7 meeting will include review of the SB 9 ordinance.

After reviewing the wording of the subject declaration I was surprised that clause 3 of it uses the language “I intend to occupy one of the…”. The statement “intend to” is very ambiguous in its meaning and I anticipate it will lead speculator owners to easily wiggle out of this commitment. The commitment would be much stronger and more difficult to wiggle out of if the wording were to be modified to say “I will occupy one of the…”.

I continue to be concerned about speculators/investors taking advantage of the SB 9 ordinance for pure commercial gain and not complying with the 3 year residency requirement of the ordinance.

As such, I recommend the declaration be modified to change the wording in clause 3 from “intend to” to “will”.

I have recently notified Mr. Joel Paulson and Ms. Gabrielle Whelan of this recommendation. Apparently, the wording containing “intend to” was copied from the Atherton and Santa Clara County ordinances, and is the wording used in the state statute. However, I do not know of any reason why our Owner Declaration should not us the stricter language of “will”.

This change should be easy to incorporate in conjunction with other updates of the SB 9 ordinance.

Sincerely Yours,
Christopher Bajorek
Sent from Mail for Windows
ATTACHMENT 4

From: Chris Bajorek
Sent: Wednesday, January 4, 2023 12:39 PM
To: Gabrielle Whelan <[email protected]>
Cc: Joel Paulson
Subject: RE: Recommendation re Wording of SB9 Owner Declaration

EXTERNAL SENDER
Gabrielle,
Thanks for your reply and status update. I look forward to learning when SB 9 will be scheduled for discussion with the Town Council.

Chris
Sent from Mail for Windows
From: Gabrielle Whelan
Sent: Wednesday, January 4, 2023 11:09 AM
To:

Cc: Joel Paulson
Subject: FW: Recommendation re Wording of SB9 Owner Declaration Hello, Mr. Bajorek. I mis-typed your email address in the email below so I am resending.

Thank you.

Gabrielle Whelan ● Town Attorney
Town Attorney’s Office ● 110 E Main Street, Los Gatos, CA 95030 Desk: 408.354.6818 ● [email protected]
www.losgatosca.gov ● https://www.facebook.com/losgatosca From: Gabrielle Whelan
Sent: Tuesday, January 3, 2023 9:59 AM
To:

Cc: Joel Paulson <[email protected]>
Subject: RE: Recommendation re Wording of SB9 Owner Declaration Hello, Mr. Bajorek.

At its most recent SB 9 discussion, the Town Council asked staff to revise the Town’s SB 9 affidavit language to match the affidavits used by the Town of Atherton and the County of Santa Clara. The SB 9 affidavits used by those entities require applicants to state that they “intend to occupy” one of the units. This matches the language of the state statute, which is preemptive of local regulation.

Staff anticipates checking in with the Town Council in mid-February on the Town’s SB 9 ordinance and I will let you know when it is scheduled for discussion.

Thank you.

Gabrielle Whelan ● Town Attorney
Town Attorney’s Office ● 110 E Main Street, Los Gatos, CA 95030 Desk: 408.354.6818 ● [email protected]
www.losgatosca.gov ● https://www.facebook.com/losgatosca From: Chris Bajorek
Sent: Tuesday, January 3, 2023 9:49 AM
To: Joel Paulson <[email protected]>
Subject: RE: Recommendation re Wording of SB9 Owner Declaration

EXTERNAL SENDER
Joel,
Welcome to 2023. I hope it will be a good one for you.

Please let me know if the Town Attorney will support the change of wording from “intend to” to “will”.

Chris Bajorek
Sent from Mail for Windows
From: Joel Paulson
Sent: Thursday, December 8, 2022 10:01 AM
To:

Subject: RE: Recommendation re Wording of SB9 Owner Declaration Mr. Bajorek – Thank you for your email and thoughts on potential modifications to the Owner Declaration. The statement “intend to” is the language contained in Senate Bill 9 which is why that is the statement contained in the Owner Declaration. I will check with the Town Attorney to see if we have an option to make the language stronger. Thanks.

Joel Paulson ● Community Development Director
Community Development Department ● 110 E. Main Street, Los Gatos CA 95030 Ph: 408.354.6879 ● [email protected]
www.losgatosca.gov ● https://www.facebook.com/losgatosca

General Plan update, learn more at www.losgatos2040.com Housing Element update, learn more at https://engagelosgatoshousing.com

CONFIDENTIALITY DISCLAIMER
This e-mail is intended only for the use of the individual(s) named in this e-mail. If you receive this e-mail and are not a named recipient, any use, dissemination, distribution or copying of the e-mail is strictly prohibited. If you have received this communication in error, please immediately notify us at the above e-mail address.

From: Chris Bajorek
Sent: Tuesday, December 6, 2022 10:39 AM
To: Joel Paulson <[email protected]>
Subject: Recommendation re Wording of SB9 Owner Declaration

EXTERNAL SENDER
Joel,
After reading the wording of the subject declaration I was surprised that clause 3 of it uses the language “I intend to occupy one of the…”. The statement “intend to” is very ambiguous in its meaning and I anticipate it will lead owners to easily wiggle out of this commitment. The commitment would be much stronger and more difficult to wiggle out of if the wording were to be modified to say “I will occupy one of the…”.

I continue to be concerned about speculators/investors taking advantage of the SB 9 ordinance for pure commercial gain and not complying with the 3 year residency requirement of the ordinance.

As such, I recommend the declaration be modified to change the wording in clause 3 from “intend to” to “will”.

Please let me know if you agree with my recommendation and whether you will take the action to make this change.

Chris Bajorek
Sent from Mail for Windows

PREPARED BY: Ryan Baker
Library Director
Reviewed by: Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 03/07/2023
ITEM NO: 9
DATE: February 27, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Discuss and Provide Direction on the Senior Roadmap, Including:
a. Identify Specific “Core Senior Services” to be Provided by Los GatosSaratoga Recreation with the Funding of $225,000 for Fiscal Year (FY) 2023/24;
b. Focus Community Efforts Towards Establishing a Potential 501c(3) for Fundraising for Ongoing Senior Services Expenditures and/or a Future Renovation/Rebuild of the Adult Recreation Center;
c. Refer the Transportation Year One Action Items to the Complete Streets and Transportation Commission for Consideration and Addition to its Work Plan for 2023;
d. Defer the Housing Year One Action Items for Future Council Discussion and Direction After the Certification of the Housing Element; e. Recognize the Recent Accomplishments of the Community Health and Senior Services Commission (CHSSC), Discuss the Capacity of CHSSC, and Identify Specific Year One Priorities from the Roadmap for the CHSSC 2023 Work Plan;
f. Determine Other Specific One Year Action Items from the Roadmap; and g. Thank the Senior Services Committee (SSC) Members for Their Service to the Town, Encourage the Members to Stay Engaged with Roadmap Implementation as Active Community Members with the CHSSC, and Sunset the SSC.

RECOMMENDATION:

Discuss and provide direction on the Senior Roadmap, including:
a. Identify specific “core senior services” to be provided by Los Gatos-Saratoga Recreation with the funding of $225,000 for FY 2023/24;

PAGE 2 OF 5
SUBJECT: Discuss and Provide Direction on the Senior Roadmap DATE: February 27, 2023
RECOMMENDATION (continued):
b. Focus community efforts towards establishing a potential 501c(3) for fundraising for ongoing senior services expenditures and/or a future renovation/rebuild of the Adult Recreation Center;
c. Refer the transportation year one action items to the Complete Streets and Transportation Commission for consideration and addition to its work plan for 2023; d. Defer the housing year one action items for future Council discussion and direction after the certification of the Housing Element;
e. Recognize the recent accomplishments of the Community Health and Senior Services Commission (CHSSC), discuss the capacity of CHSSC, and identify specific year one priorities from the Roadmap for the CHSSC 2023 work plan;
f. Determine other specific one year action items from the Roadmap; and g. Thank the Senior Services Committee (SSC) Members for their service to the Town, encourage the members to stay engaged with Roadmap implementation as active community members with the CHSSC, and sunset the Senior Services Committee.

BACKGROUND:

On February 7, 2023, the Town Council voted unanimously to endorse the Roadmap for Senior Services (Attachment 1) presented by the Senior Services Committee (SCC). In order to advance the work outlined in the Roadmap, the Council will need to identify priorities and assign actionable steps within the limitations of the Town’s budget, staffing resources, capacity of Town Commissions, and expectations of partner organizations.

DISCUSSION:
a. Identify specific “core senior services” to be provided by Los Gatos-Saratoga Recreation with the funding of $225,000 for FY 2023/24:

On February 21, 2023, the Town Council voted to allocate $225,000 of one-time American Rescue Plan Act (ARPA) funding in the FY 2022/23 budget to Los Gatos-Saratoga Recreation (LGSRec) for the purpose of providing “core senior services” through that organization’s 55+ program. LGSRec has provided an overview of how it intends to utilize the funding given their interpretation of what core senior services might entail (Attachment 2). For context, Attachment 3 contains a report of the accomplishments of LGSRec with the American Rescue Plan (ARPA) funds and Attachment 4 contains the scope of senior services for reduced rent at the Adult Recreation Center.

Council Consideration: Review the overview provided by LGSRec and identify if those specific services meet Council’s expectations of core senior services for expenditure of those funds.

Council may also suggest alternative core services that should be added, substituted, or prioritized.

PAGE 3 OF 5
SUBJECT: Discuss and Provide Direction on the Senior Roadmap DATE: February 27, 2023
DISCUSSION (continued):
b. Focus community efforts towards establishing a potential 501c(3) for fundraising for ongoing senior services expenditures and/or a future renovation/rebuild of the Adult Recreation Center:

The formation of a 501c(3) was fundamental to the success of the Roadmap for ongoing program funding and capital project fundraising as envisioned by the SCC. As an individual community member and not in his capacity as SSC Chair, Tom Picraux wrote a competitive application for, and was awarded, one of the Town’s Community Innovation Grants for $1,500 to cover the administrative costs of the legal formation for this proposed non-profit organization.

After the organization is formed, a Letter of Agreement outlining the terms of partnership between the Town and the new organization could be drafted. Community effort and volunteer potential could be directed towards a point of contact in that new organization. Staff views that a partnership structure exemplified between the Town and Friends of the Library is an excellent model in terms of coordinating volunteer effort, fundraising, and mutual benefit while remaining separate organizations.

While this new organization could further the mission of senior services and would be a valuable partner to the Town, it is important that it remain legally, financially, and administratively separate from the Town.

Council Consideration: Encourage community members to create a 501c(3) organization with the understanding that it would function similarly to the Friends of the Library. After the organization obtains its legal tax status, the Council may consider entering into a Letter of Agreement spelling out the partnership, the separation of duties, identification of a point of contact, and other parameters.
c. Refer the transportation year one action items to the Complete Streets and Transportation Commission for consideration and addition to its work plan for 2023:

The Roadmap as presented by the SCC identifies goals and suggests advisory committees related to enhanced transportation options. These items would best be brought to action through the existing Complete Streets and Transportation Commission to consider as appropriate as part of their 2023 workplan.

Council Consideration: Refer transportation year one action items to the Complete Streets and Transportation Commission.

PAGE 4 OF 5
SUBJECT: Discuss and Provide Direction on the Senior Roadmap DATE: February 27, 2023
DISCUSSION (continued):
d. Defer the housing year one action items for future Council discussion and direction after the certification of the Housing Element:

The Roadmap as presented by the SCC identifies goals and advocacy related to senior housing and development of housing options. The Housing Element is the Town’s plan for housing and once certified will have specific short term implementation programs that must be completed within State deadlines. The efforts of implementing a certified Housing Element align with the Council’s Strategic Priority of affordable housing partnerships and with the Roadmap.

Council Consideration: Defer the year one housing action items in the Roadmap until after certification of the Housing Element.
e. Recognize the recent accomplishments of the Community Health and Senior Services Commission, discuss the capacity of CHSSC, and identify specific year one priorities from the Roadmap for the CHSSC 2023 work plan:

The CHSSC is committed to furthering the work of the Roadmap and has determined that it has the capacity and drive to accomplish many of the year one priorities as part of their 2023 workplan. They have complied a list of their 2022 accomplishments (Attachment 5) for recognition and as a show of the capacity by which they can operate as a Commission. They have also compiled a draft Roadmap Gameplan for Year One (Attachment 6) detailing the scope of the year one items of the Roadmap that they are able to undertake and fully manage.

Council Consideration: Recognize the 2022 accomplishments of the CHSSC, review the year one items provided by the CHSSC, and identify if those specific priorities fall within the purview and capacity of the CHSSC as well as eliminate any duplication of effort. Council may also suggest alternative year one items that should be added, substituted, or prioritized. f. Determine other specific one year action items from the Roadmap:

Council may review the Roadmap for any additional year one action items that have yet to be assigned to a Commission and assign those as appropriate to existing Commissions or staff as it fits with the purview of the scope of their work. Council may also consider if any remaining items should be deferred due to capacity or financial limitations.

Council Consideration: Refer any additional, specific year one priorities to the appropriate Commission/staff and defer remaining items until staff and funding resources are available.

PAGE 5 OF 5
SUBJECT: Discuss and Provide Direction on the Senior Roadmap DATE: February 27, 2023
DISCUSSION (continued):
g. Thank the SSC for its service to the Town, encourage the members to stay engaged with Roadmap implementation as active community members with the CHSSC, and sunset the Senior Services Committee.

On August 3, 2021, the Town Council adopted Resolution 2021-035 establishing the SCC tasked with the purpose developing a comprehensive report on how best to serve the Town’s older adult community. The SCC has now accomplished their directed task by delivering the Roadmap for Senior Services to Council on February 7, 2023. With year one action items divided as appropriate among the CHSSC, the other Town Commissions, LGSRec, Town staff, and a forthcoming 501c(3), the role of the SCC is complete.

Council Consideration: Thank the SSC for its service to the Town, encourage the members to stay engaged with Roadmap implementation as active community members with the CHSSC, and sunset the Senior Services Committee.

FISCAL IMPACT:

Fiscal impacts will need to be analyzed and added to appropriate areas of the Town’s operational or Capital Improvement Program budgets depending on recommendations from Council during discussion.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under the California Environmental Quality Act, and no further action is required.

Attachments:

1. SCC Roadmap for Senior Services

2. LGS Recreation 55+ Proposal

3. LGS Recreation Final ARPA Report

4. LGS Recreation Senior Services Scope from Lease Agreement

5. CHSSC 2022 Accomplishments

6. CHSSC Draft Roadmap Gameplan for Year One

1 ATTACHMENT 1

Senior Services Roadmap for Los Gatos
A Report Prepared for the Town of Los Gatos
by request of the Town Council
January 30, 2023

2 ATTACHMENT 1
Table of Contents

Topic
Title Page
Table of Contents
Committee Composition
Executive Summary
Overview
Actions To Date
Key Milestones
Senior Services Ecosystem in Los Gatos
Los Gatos One-Three-Ten Year Roadmap Goals
Goal 1. Appealing and Inviting Facility
Goal 2. Core Senior Services
Goal 3. Communications and Engagement
Goal 4. Volunteer Support and Engagement
Goal 5. Enhanced Transportation Options
Goal 6. Senior Housing
Goal 7. Integrated Governance, Funding,
and Accountability
Roadmap Communication
Conclusions
Page
1 2
3 4
6 7
9 19
26 26
28 31
34 36
38 40
47 48

3 ATTACHMENT 1
Senior Services Roadmap for Los Gatos
A Report Prepared for the Town of Los Gatos
by request of the Town Council
Senior Services Committee
Tom Picraux, Senior Community Leader, Chair
Maureen Heath, Senior Community Leader, Vice Chair
Matthew Hudes, Council Member
Rob Rennie, Council Member & Mayor (Sept. 2021 - Apr. 2022) Maria Ristow, Mayor & Council Member (Apr. 2022 – Jan. 2023) Nancy Pearson, Service Clubs (Kiwanis)
Catherine Somers, Los Gatos Chamber of Commerce
Kathy Mlinarich, Service Provider (Live Oak Nutrition)
Lisa Lenoci, Service Provider (Live Oak Adult Daycare)
Diana Miller, County Department of Aging Representation Brennan Phelan, El Camino Hospital
Dick Konrad, CHSSC (Chair in 2022)
George Rossmann, CHSSC (Chair in 2021)
Maia Bernholz/Arshia Mathur, CHSSC Youth Representatives Eleanor Yick, CHSSC Member
Jeff Blum, CHSSC Member
Pradeep Khanal, CHSSC Member
Arn Andrews, Assistant Town Manager, Town Liaison
January 30, 2023

4 ATTACHMENT 1
Executive Summary
The Senior Services Committee was created by the Town Council to study the needs of the older adult community. Issues laid bare by the pandemic and identified by the Community Health and Senior Services Commission (CHSSC) motivated this initiative. This Committee of stakeholders, including two Councilors and chair of CHSSC, was asked to prepare a roadmap for senior services, including a long-term vision and strategic plan. Over the past 15 months the Committee conducted extensive data gathering and outreach, including a survey of older households, stakeholder workshops, benchmarking of peer cities, and extensive engagement.

This Roadmap provides a 10-year plan for revitalizing senior services for the community atlarge in an age-friendly Los Gatos. Our vision is to create a community where older adults are engaged, valued and provided equitable opportunities to thrive in an environment that protects against isolation and promotes inclusion. Based on data, community input, and analysis, seven goals were chosen to achieve this vision:
1) Appealing & Inviting Facility (renovate or build);
2) Core Senior Services;
3) Communication & Engagement;
4) Volunteer Support & Engagement,
5) Enhanced Transportation Options for Older Adults;
6) Senior Housing – Information on Approaches & Options; 7) Integrated Governance, Funding, & Accountability.

One, three, and 10-year activities were developed for each area as well as specific projects with milestones. By addressing these in priority order the goals can be achieved with sustainable Town investment and by engaging dedicated, talented members of our community.

Significant leverage will be gained through community fundraising, volunteer engagement and government/foundation grants. At the end of 10 years our population of 55+ adults is anticipated to be nearly 1/3 of our Town. Our goal is to move from a Town with one of the regionally lowest, least-coordinated efforts for senior services to a thriving age-friendly Town where older adults provide substantial contributions and support. First steps to achieve these long-term objectives are:
● Engage Town commissions and boards to support Roadmap goals:
○ CHSSC (Communications & Engagement, Roadmap Tracking, Annual Assessment) ○ CSTC (Transportation Options for Older Adults)
○ Parks (Community Garden)
○ Other Commissions or Boards as appropriate
● Sustainably support core senior services:
○ Town: social, educational, healthy living activities provided by LGS Recreation; ○ Community: grants to services (Live Oak Nutrition, WVCS, re-establish Adult Day Care, etc.);

5 ATTACHMENT 1
● Create an Age-Friendly Coordinator position (0.2 FTE) as the central point of contact for coordination of Town and community older adult services, initiatives, and accountability.
● Recognize and encourage community-lead efforts to enhance support for senior services, including a planned 501(c)3 nonprofit Foundation (Friends of Los Gatos Seniors) to raise funds for senior programs and for a community facility with space for senior activities.
● Transition from planning to action by engaging the Senior Services Committee to assist the Town in publicizing and jump-starting year 1 projects and then sunset the Committee in 2023.

Other first year objectives include to engage volunteers and community organizations, and to enhance accountability by an annual assessment, and inventory senior housing opportunities.

Our study of peer cities indicates that this community Roadmap for senior services can bring substantial benefit to the Town of Los Gatos. The experience of Saratoga, Palo Alto, and Morgan Hill demonstrates that developing a robust senior services program through a citycommunity partnership can significantly increase resources for older adult programs without substantially increasing the cost to the city and with the benefits extending to all residents.

6 ATTACHMENT 1
Overview
This section provides a high level overview of the Senior Services Roadmap for the Los Gatos community at large and the essential first steps required in year one to achieve the Roadmap’s 10 year vision. It is a community plan, recognizing that the Town cannot provide all services.

Roadmap 1-3-10 Year Vision
The 1-3-10 year goals of the Roadmap supports the vision for Los Gatos fully participating as an age-friendly community.

Our Roadmap for Senior Services vision includes a transition from fragmented services to a coordinated partnership, including greater older adult community engagement over the onethree-ten year period.

Year One Implementation
Much progress has been made over the last 15 months in planning, engaging the older adult population, and in gaining the enthusiastic support of community leaders. For this progress to not be lost there are several steps that the Committee recommends the Town Council take.

Consistent with the Town’s current financial environment these near term steps have been tailored to require limited financial investment to sustain the effort while beginning to put in place the community structure needed for future senior services support at the local, regional,

7 ATTACHMENT 1
and state level. Our benchmarking studies have shown that resources supporting senior programs and facilities can be greatly increased through such community efforts that serve to supplement limited municipal resources. These resource additions will be essential to achieve the 10 year vision of the Roadmap. Key steps requested of the Town Council to achieve this progress are:
1) Engage commissions and ad hoc committees in support of the Roadmap goals (e.g., CHSSC for increased communication and engagement, CSTC for senior transportation, Parks Commission for Community Garden, etc.);
2) Sustainably support core senior services:
- Town: social, educational, healthy living activities provided by LGS Recreation, - Community: grants to services (Live Oak Nutrition, WVCS, re-establish Adult Day Care, etc.); 3) Create an Age-Friendly Coordinator position (0.2 FTE) as the central point of contact for coordination of Town and community older adult services, initiatives, and accountability; 4) Recognize and encourage community-lead efforts to enhance senior services support, including a planned 501(c)3 nonprofit Foundation, Friends of Los Gatos Seniors, to raise funds for senior programs and a community facility with space for senior activities.; 5) Transition from planning to action by engaging the Senior Services Committee to jumpstart year 1 projects and then sunset the Committee.

The figure below provides a visual representation of these critical steps by the Town Council and the Community.

Actions to Date
Background
As part of the ongoing strategic priorities of the Los Gatos Town Council to enhance the lives of older adults, the Council committed $500,000 in grants from ARPA (American Rescue Plan Act) funds in April 2021 to non-profits for revitalizing older adult programs. Part of these

8 ATTACHMENT 1
proceeds were used for a first statistically valid survey of older adults, senior recreation and activity programs, and to support a community health fair.

On August 3, 2021 the Los Gatos Town Council established a Senior Services Committee (SSC) to examine in depth the longer-term senior services issues initially presented by the Community Health and Senior Service Commission (CHSSC) and develop a road map for revitalizing senior services in Los Gatos. Council Resolution 2021-035 provided the SSC’s charter:
“The Committee should develop a long-term vision and strategic plan through extensive community outreach, including workshops, that would culminate in a comprehensive report of how best to serve the needs of the Town's older adult community. The Committee should leverage the breadth of Committee membership and existing coalitions in the identification and prioritization of needs and develop recommended solutions. The Committee should take into consideration the value proposition of recommendations, estimated level of effort, potential providers and service provision models, availability and timing of service delivery, and future funding requirements;”
The SSC members were subsequently appointed by the Council to represent the following areas:
o Community Health and Senior Service Commission – Two (2) members Chair and Youth Commissioner
o Councilmembers – Two (2) Councilmembers
o Service Club Representation – One (1) member
o Chamber Representation – One (1) member
o Service Provider Representation – Two (2) members
o Senior Community Leaders – Two (2) members
o County Department of Aging Representation – One (1) member o Healthcare Provider Representation – One (1) member
In September the membership was expanded from 12 to 16 to include all members of the CHSSC. A list of the members and the groups they represent is given in Appendix A.

The SSC held its first meeting in September 2021 and has subsequently met on a monthly basis (except for December 2021). Tom Picraux was elected as chair and Maureen Heath as vice chair. Subcommittees were established by the SSC in compliance with the Brown Act on an asneeded basis to carry out its specific tasks. A list of the subcommittees appointed and their membership is given in Appendix B.

The Committee's initial action was to develop a plan to accomplish its tasks with an associated timeline. It then gathered the data necessary to make an assessment of the state of senior services in Los Gatos. This activity included supporting the first statistically valid survey of older adults in Los Gatos, holding workshops with community groups to hear input on unmet needs of older adults, and benchmarking senior services in Los Gatos relative to comparable towns and cities elsewhere. The resulting findings were then used to establish a set of seven goals for enhancing future senior services in Los Gatos. Activities needed to support these goals were subsequently identified and used to develop detailed projects for each goal, as well as the

9 ATTACHMENT 1
requirements and resources needed to meet these goals. This information was then assembled into this Senior Services Roadmap for delivery to the Town Council in February 2023.

In all of the work of the Committee its considerations and recommendations have been guided by the Town’s diversity, equity and inclusivity goals. The Committee is committed to all of these objectives in all our Roadmap goals, valuing all community members, regardless of religion, immigration status, ethnicity, race, disability, gender, sexual orientation or gender identity. The Committee strives to ensure all community members feel safe, respected and comfortable to be themselves and express all aspects of their identities and oppose any attempts to undermine the safety, security and rights of any members of our community. In addition the Committee has embraced the previous goals of Los Gatos in becoming an AgeFriendly City and the Committee has developed its recommendations consistent with the WHO and AARP Age-Friendly Cities initiative that encourages promoting opportunities for older people to participate fully in town life (active aging), to continue to live independently for as long as possible in their community, and to live in a community where people of all ages are engaged, valued and afforded equitable opportunities to thrive.

Throughout the work of the Committee, the Town Council has approved key milestones developed by the Committee to assure alignment with the Council’s objectives. The following Section III.B. provides an overview of the key milestones accomplished by the Committee in developing the data needed to establish a long-term road map. In the course of the work of the Committee to develop long-term goals it became apparent that there were some short-term actions that could be taken immediately. These actions not only benefited older adults but also served to provide valuable insights in the development of the longer-term goals. They are summarized in Section III.B.6 below.

Key Milestones
During the fall of 2022 the Committee developed the following Vision and Mission for a Senior Services Roadmap. The Town Council approved these guiding principles in February 2022.

Vision
“CREATING A COMMUNITY WHERE OLDER ADULTS THRIVE
Our vision is to create a community where older adults are engaged, valued and provided equitable opportunities to thrive in an environment that protects against isolation and promotes inclusion.”
The Committee Vision is illustrated visually in the graphic on the following page.

Mission
Our mission is to provide an age-friendly community that:
● Provides resources and facilities for older adults to live full and healthy lives with volunteer and leadership opportunities that provide a sense of purpose, connection and belonging.

10 ATTACHMENT 1
● Promotes physical activity and physical, cognitive, mental and spiritual health for socially enriching lives.
● Promotes adequate and healthy nutrition through community programs. ● Embraces walkable spaces with safe, accessible and affordable transportation. ● Promotes increased participation
and communication with the
older adult community.
● Partners with local agencies that
provide services and assistance
for older adults, creating a
network that supports public
information that delivers
services in a coordinated and
collaborative manner.
● Ensures accountability by
measuring and monitoring the
results of efforts to provide
services for older adults.

The Committee also developed a Work
Plan for development of the road map,
which is given in Appendix C.

Benchmarked Survey
The Saratoga Area Senior Coordinating Committee (SASCC) was funded to implement and manage the administration of this Community Assessment Survey for Older Adults (CASOA) by POLCO in partnership with the National Resource Center (NRC), and the Committee participated in that effort. SASCC previously worked with POLCO to conduct the CASOA survey in Saratoga. CASOA provides a statistically valid survey of the strengths and needs of older adults as reported by older adults themselves. Aspects of livability are explored within six community dimensions: Community Design, Employment and Finances, Equity and Inclusivity, Health and Wellness, Information and Assistance, and Productive Activities. Overall community quality is assessed also. The report is intended to enable local governments, community-based organizations, the private sector, and other community members to understand more thoroughly and predict more accurately the services and resources required to serve an aging population.

The Committee worked with SASCC to develop the CASOA survey for Los Gatos and the survey was launched in early February 2022. The survey concluded in mid-March 2022. A total of 2,400 households with an adult member 60 years or older were randomly selected to receive the survey. Completed surveys from 529 older adults were obtained, providing an overall response rate of 22.0 % and a margin of error +/- 4.26%. An open participation survey was also

11 ATTACHMENT 1
offered and a total of 102 additional surveys were received and found to be consistent with the statistically validated random survey.

The objectives of the survey were to determine Town strengths that support older adults, to determine needs or gaps in services and to determine potential future needs. Goals of this study were:
● Immediate: planning, resource allocation, advocacy, increased engagement. ● Intermediate: implement programs to meet needs, increase the number of quality programs, and implement effective policies.
● Long Term: foster a community of older adults that are healthier, engaged, empowered, independent, productive, and vibrant.

The Survey Report of Results consisting of 173 pages was received in April 2022. How older residents of Los Gatos viewed their community overall and how likely they are to recommend and remain in Los Gatos provides a high-level overview of the quality and livability of the community:
• Over 9 in 10 of older residents living in Los Gatos rated their overall quality of life as excellent or good. Most of the older residents surveyed scored the community positively as a place to live and would recommend the community to others. More than three-fourths said they planned to stay in the community throughout their retirement. • Older residents tended to give lower scores to the community as a place to retire than they did to the overall quality of life in the community. About 7 in 10 respondents provided assessments of excellent or good to the community as a place to retire.

Community readiness was assessed through a series of older resident ratings in the six different livability domains and the summarized ratings are given below. The areas of community livability found to be strongest in Los Gatos were Safety, Physical Health, Community Inclusivity, and Social Engagement, while the areas showing the largest need for improvement were Housing (affordability, options, and accessibility issues), Employment (opportunities and quality), Information on Older Adult Services (more than 50% reported lack of available information on older adult services, programs, and activities), Independent Living (ability to continue living in one's home), and Mental Health (depression, isolation, anxiety and memory loss). Also, there was a lower rating for “new urbanism”, where older adults desire to live close to places where they can eat, shop, work and receive services. One more important gap was noted related to caregiving, where over 1/3 of respondents reported providing care for someone 55+: Los Gatos does

12 ATTACHMENT 1
not have an adult day care service, and it was found that long-term care services information is lacking, and a future crunch is predicted for caregiving support.

13 ATTACHMENT 1
The survey also assessed the economic contribution older adults make through employment and caregiving. It estimated that older residents in Los Gatos contribute $188 million annually to their community through paid and unpaid work.

The complete survey can be found at https://drive.google.com/file/d/1W8- VVqqF2FJckT8tQcC8lArka4e1L04M/view . An index detailing the areas covered by the survey is given in Appendix D.

Community Workshops
During its formation the Senior Services Committee was encouraged to engage and ‘energize’ the Town regarding the future of Senior Services as it learned about the needs of older adults in Los Gatos. Community outreach subcommittee members determined that a series of Community Workshops to reach out to various older adult communities in Los Gatos would be a valuable form of engagement and learning about needs. The workshops were organized to increase awareness in the community of the efforts of the Committee and the official survey to boost response and at the same time to gain additional insights into specific local interests and concerns of our older adult residents. The responses to an open discussion of what people liked and what they felt was missing in a focus-group like setting helped add ideas and insights to the higher-level knowledge gained from our official survey findings. It was recognized that holding the workshops with existing groups meant that the sampling represented a particular demographic of an active and engaged older population. However, these participants are also more likely to be early adopters and engage in new programs as we seek to build senior services.

Members Nancy Pearson and Catherine Somers conducted the workshops. Using a theme of re-imagining senior services, the participants were asked to think about what things would enrich their lives and those of their friends, family, and neighbors. The Town’s effort to revitalize senior services and to encourage participation in the survey was described. They were then asked to talk about the top three things that they would like to see the Town offer older adults and the three things that the Town needed to do better. Responses were noted and are summarized below. The workshops typically lasted 30 minutes.

Workshops were conducted between January and April with the following groups: Lions Club, Kiwanis Club, Los Gatos/Saratoga Service Providers, Democracy Tent, History Club, Live

14 ATTACHMENT 1
Oak Nutrition, El Sombroso Oaks (walking the community), Rotary (noon), Rotary (morning), 55 Plus Adult Rec., Terraces, and the Los Gatos Interfaith Council.

Key findings from the Workshops are:

Communication: with complaints ranging from having no communication during the pandemic to simply not knowing where to go or who to reach out to, it became apparent that communications to the older adult community was one of the biggest gaps. In addition, there were many requests for a ‘one-stop-shop’ hub of information. Needs ranged from how to find transportation, how to get a meal delivered, how to find a reliable handyman etc., to how to find out what is going on in Town and how to participate in group activities. Interest was also noted in the mountain communities with such residents asking that they be included in communications.

Transportation: older adults who no longer drive had many questions and concerns about transportation. These concerns were related to timing (e.g., last minute appointments needs) to coverage (e.g., does RYDE serve the mountain communities?) to cost (e.g., for just a needed short ride). One woman at the Terraces couldn’t get a ride to her church in Saratoga, as it was outside the range served for their vehicles and she didn’t know who to reach out to for help (which goes back to communication) Technology: whenever we asked about email/internet ability, the response varied, generally based on age. Younger seniors were fine with being on email lists, while older seniors preferred print and regular mail. Many said that they would like to be taught how to use their mobile phones properly, as well as social media (especially Facebook) and devices for reading, such as Kindles. They expressed a desire for the younger generations to help them.

Socialization: older adults generally want a place to go, perhaps to share a meal, play a game, listen to music, or otherwise socialize. Many also expressed a desire to volunteer.

Some notable quotes were:
“Everyone enjoys…everyone needs…a sense of belonging.”
“Volunteering is better than working…and has other effects too, such as building friendships and keeping busy in mind and body…”
Cities Benchmarking
To better understand the status of senior services in Los Gatos, services and spending (mostly pre-pandemic) for Los Gatos older adults were benchmarked against seven other peer communities by a benchmarking subcommittee. The peer communities were the cities of:
● Campbell,
● Cupertino,
● Los Altos/Los Altos Hills,
● Morgan Hill,
● Palo Alto,
● Princeton (NJ),
● Saratoga.

15 ATTACHMENT 1
Benchmarking areas were selected around four categories: 1) Environment; 2) Purpose, Connection and Belonging; 3) Healthy Living – Physical, Cognitive and Mental Health; and 4) Coordinated Network of Providers.

A summary overview of the cities benchmarking results is given below where green, yellow, and red indicate qualitative high, medium, and low scoring by the subcommittee. Total community older adult funding and the municipal component of that funding are given across the top of the chart for each city, as well as the senior 60+ total and percentage populations (based on census numbers). The AARP Senior Livability Index is also given. Results for Los Gatos are given with and without abatements provided during the pandemic. Services highlighted in pink (column on the left) are judged to be particularly important areas for older adults. Detailed benchmarking results for each of the cities studied are given in Appendix E.

Table III.1a. Summary overview of cities benchmarking comparison for the categories of Environment and Purpose and for Connection and Belonging.

16 ATTACHMENT 1
Table III.1b. Summary overview of cities benchmarking comparison for the categories of Healthy Living and for Coordinated Network of Providers.

Observations based on these results and some of the key gaps they reveal for Los Gatos will be given in Section IV.G. Also, as part of the benchmarking studies and the subcommittees work on the Roadmap goals related to facilities and governance, several other city community centers with senior services facilities were visited.

Comparing Other City Community Centers and Governance Models Facility and Governance subcommittee members made visits to community centers in Los Altos, Palo Alto (Avenidas), and Morgan Hill. The visits provided an opportunity to examine the uses of senior services space and to hold detailed discussions with local leaders on their governance, funding, and accountability processes. The discussions afforded an excellent opportunity to better understand facility utilization and to review the history, successes and issues in creating and managing new facilities and supporting senior services. The visits revealed three distinct operating models. The Los Altos facility is a newly completed community center with dedicated space for senior programs. It is a city-operated model with community input. The Palo Alto facility, Avenidas, is in a remodeled 1960s police station that has undergone three major renovations and has a substantial endowment seeded by two legacy donations of homes. It is a non-profit-operated model with city input and coordination. The Morgan Hill facility is a community center with dedicated space for senior programs that was built in the mid-2000’s. It is a mixed model for operation and funding

17 ATTACHMENT 1
involving a partnership between nonprofits and the city. “Visiting these facilities really opened our eyes to what was possible and what it took to achieve new or remodeled facilities.” M. Hudes.

Explore Selected New Initiatives and Community Engagement As part of the Work Plan finalized in January 2022, the Committee planned to conduct several exploratory activities in the community to gain further insight into how to increase engagement. One long-standing need was for more convenient and better information on local senior services, one of the goals in Los Gatos’ Age-Friendly Cities initiative. The Committee worked with the CHSSC to help support its 2022 goal to create an online information hub for senior services. The CHSSC and LGS Rec 55 Plus worked together and now have a first version of the online HUB. These results have demonstrated the clear benefit of continuing to refine the HUB as a valuable source of information for older adults and the entire community.

A second exploratory initiative was partnering with the service clubs in Town to work as a coordinated group of clubs to initiate events. One example was to explore opportunities to increase social activities of interest to older adults. Working with the Committee a monthly “First Fridays” social meet-up was initiated with the Palms restaurant on their patio in October 2022. The response was beyond expectations with about 50 seniors in attendance each month.

The events also provided an opportunity for service club representatives to promote community volunteering.

A third successful effort to engage the community in a social setting for older adults was the Committee’s reception held in partnership with the LGS Recreation in April 2022. The reception celebrated the completion of the benchmark survey, workshops and cities benchmarking and served as an outreach to inform the community about the Committee and the results of its data collection activities. “The ARC Bar” reception served to transform the Adult Recreation Center and make it a special evening of social engagement. The attendance was far larger than anticipated with nearly 150 people attending. Independent of the Committee but with its members supportive engagement LGS Recreation re-launched the 55 Plus program which had been shut down due to the pandemic with a Town Council 2022 ARPA grant. With the effective efforts of the new 55 Plus manager the program rapidly grew participation over the course of 2022 to 730 members, approximately twice pre-pandemic levels.

Another exploratory activity is The Producers program at KCAT TV, also funded by a Town Council 2022 ARPA grant. This program for 55+ volunteers trains participants in all aspects of TV and radio production and has had good response.

These exploratory efforts demonstrated that there is a tremendous appetite for social engagement, as well as recreational and learning activities, in the Los Gatos older adult community. Outreach also revealed a range of different socialization interests, with different groups seeking different venues and types of activities (“one size does not fit all”). Multiple future ideas came from this community engagement, including new social events, bringing service clubs into the mix, and finding new opportunities for volunteering and promoting senior

18 ATTACHMENT 1
services. The results of the exploratory engagement efforts strongly confirmed the data collected from the surveys, workshops and cities benchmarking efforts.

Roadmap Goals
After gathering data from the array of sources summarized above, the Committee analyzed results and conducted a study session to discuss and reach a consensus on the critical goals the Roadmap needs to address to revitalize senior services and achieve its vision. These goals are:
● Goal 1. Appealing and Inviting Facility (Renovate or Build) ● Goal 2. Core Senior Services
● Goal 3. Communications and Engagement
● Goal 4. Volunteer Support and Engagement
● Goal 5. Enhanced Transportation Options for Older Adults ● Goal 6. Senior Housing - Information on Approaches and Options ● Goal 7. Integrated Governance, Funding, and Accountability for Senior Services Studies by the Committee indicate a new community facility will enable the enhancing and energizing of all senior services. Second, core senior services are essential to senior programs.

Third, the studies show that communications of needed information and engagement of the older adult community is essential to a successful senior services program. Fourth, a robust volunteering element provides for a vibrant community and greatly enhances engagement.

Next, transportation and housing are of the utmost importance to older adults and the ability to age in place for an Age-Friendly City. Finally, governance, funding, accountability are necessary for a sustainable program.

The selected Roadmap goals were presented to Town Council and approved in June 2022.

At that time Goal 2 and 3 were two separate goals, Communications and Information Access and Increased Engagement in Social, Educational and Healthy Living Activities. However, as the goals were studied further and Roadmap timelines and projects developed it was determined that there was considerable synergy and overlap between community and engagement, while core senior services were not well represented in a single goal. Thus the first two areas were merged and the latter area developed into a single goal. These goals will be described later in detail in Section V along with the projects proposed to implement the goals and the 1-3-10 year vision for their success.

Development of Roadmap 1-3-10 Year Goals, Milestones and Timeline As a culmination of all the data gathering and analysis work the Committee completed its work in the second half of 2022 by developing and documenting the Senior Services Roadmap.

Subcommittees were appointed for each Roadmap goal area and expert guest participants were invited to participate; guests included representation from the Complete Streets and Transportation and the Planning Commissions, the 55 Plus program, and Jewish Family Services.

Each subcommittee developed detailed 1, 3, and 10-year milestones for their area. Bullet points were included for each milestone to provide clarifying background. These documents were then used to develop specific projects for each milestone objective to provide key elements that would need to be addressed for that milestone and the timescale for each of the elements. The work of the goals subcommittees was then integrated together by the roadmap writing

19 ATTACHMENT 1
committee. The intent of including specific milestones and projects for each goal was to provide a starting point for any future commission, committee, or ad hoc group to understand the Committee’s thinking and to use as a starting point as they develop a plan for that goal area.

The detailed 1-3-10 year milestones and project documents along with the timeline are presented in a subsequent section of the report.

Participation
The Committee acknowledges and expresses appreciation to the many people and commissions who have contributed valuable information to this report.

Tylor Taylor, Saratoga Area Senior Coordin. Comm. Ellen Schwartz, Princeton, NJ Lisanne Kennedy, LGS Recreation 55 Plus Manager Lee Fagot, Democracy Tent Bob Buxton, CST Commission Vikki Pearce. History Club of Los Gatos Jeff Thompson, CST Commission Debbie Vasquez, Morgan Hill Ali Miano, CST Commission Cricket Rubino, Morgan Hill
Jeffrey Barnett, Planning Commission John Sink, Avenidas, Palo Alto Ann Peterson, Live Oak Adult Day Services Bridget Matheson, Los Altos Mary Jo Price, Los Altos
Arn Andrews, Los Gatos, Committee Liaison Laurel Prevetti, Los Gatos Town Manager Senior Services Ecosystem in Los Gatos
Population
According to the US Census Bureau there were 6685 adults 65 or older in 2020 representing about 20.2 % of the Los Gatos population. For comparison there were only 15.2% 65+ in the state of California. The 65+ in Los Gatos was approximately 15% in 2000, 18% in 2010, 20% in 2020. The population of older adults is growing in Los Gatos and there have been projections that this demographic will reach 30% by 2030. This growth in the percentage of older adults suggests that by the end of this 10-year Roadmap plan for senior services the number of people over 55 could represent nearly 1/3 of the population of the Town.

Key Services and Communities
The Goal 2, Core Senior Services, of this Roadmap is focused on maintaining essential services in the Town for older adults. These services are provided by a community of providers that extend beyond the boundaries of Los Gatos. The Town’s older adult community ranges from those who are in the upper income level to those who struggle to meet basic needs.

Essential services are especially critical for those in the lower economic income range. Services address needs in the areas of nutrition and food security, transportation, housing, adult day care and caregiver support, information on available resources and social work support, and the availability of social, recreation, education, and healthy living activities.

Service Providers Directory
A listing of nonprofit and community organizations located locally and providing services that include older adults is given in Table 4. These groups provide essential core services to many of our older adults in Los Gatos. In many cases these local organizations work with and

20 ATTACHMENT 1
significantly extend the important benefits provided by county, state, and federal programs such as Meals on Wheels, Sourcewise (Santa Clara County Area Agency on Aging), county Nutrition Program, etc. During 2022 the Town of Los Gatos provided grant support to supplement the operations of: Live Oak Senior Nutrition Service Center, Next Door Solutions to Domestic Violence, and West Valley Community Services. The Town also provided contracts to SASCC (Outlook monthly newspaper and health fair), LGS Recreation (55 Plus senior program and rent relief) and KCAT TV (The Producers senior program) from federal ARPA funds during 2022.

Organization Address Website Services
Addison-Penzak
Jewish Community
Center
14855 Oka Rd.

Los Gatos
apjcc.org

Exercise, recreation, healthy living &
wellness, arts & culture, community
engagement
CADRE (Collaborating
Agencies Disaster
Relief Effort)
2731 North First
St.

San Jose
cadresv.org Network of organizations that provide
community emergency preparedness
information
El Camino Health 815 Pollard Rd, Los
Gatos &
2500 Grant Rd,
Mountain View
www.elcaminoheal
th.org
Hospital community programs,
transportation services, mental health
and addiction services
Embodied Recovery

20 S Santa Cruz
Ave # 319, Los
Gatos
embodiedrecovery.
com
Outpatient mental health and addiction
treatment services
Good Samaritan
Hospital
2425 Samaritan
Dr.

Los Gatos, CA
goodsamsanjose.co
m
Hospital community programs,
addiction services, mental health
House of Hope –
Calvary Church
16330 Los Gatos
Blvd. Los Gatos.

CA
www.calvarylg.com
/local
Food bank, hot meals, legal counseling,
financial aid, grief counseling
Jewish Family Services
of Silicon Valley
14855 Oka Road
#202 Los Gatos, CA
www.jfssv.org/serv
ices.html
Food bank, financial aid, legal
counseling, grief support, holocaust,
refugee assistance, senior care
LDS Church 15985 Rose Ave.

Los Gatos, CA
jesus-christ-oflatter-day-saintschurches.cmac.ws/c
hurch-of-jesuschrist-of-latter-daysaints-los-gatosward/13755/ Refugee settlement, employment
services, addiction programs, Bishop
Storehouse food & grants, emergency
preparedness

21 ATTACHMENT 1
LGS Recreation 208 E. Main St.

Los Gatos, CA
www.lgsrecreation.
org
Community social, educational, and
recreational activities through 55 Plus
senior program
Live Oak Adult Day
Care [currently closed]
111 Church St.

Los Gatos, CA
liveoakadultdaycar
e.org
Senior adults day programs, social,
games, exercises
Live Oak Senior
Nutrition Service
Center
111 Church St.

Los Gatos, CA
lgumc.org/live-oaksenior-nutritioncenter/60+ age, Lunches, Excess food availability, and
social/emotional/healthy living
supplemental support
Los Gatos Chamber of
Commerce
10 Station Way
Los Gatos, CA
www.losgatoscham
ber.com
Programs/events to strengthen,
promote businesses, enhance quality of
life
Los Gatos Community
Health and Senior
Services Commission
110 East Main St.

Los Gatos CA
www.losgatosca.go
v/278/CommunityHealth-SeniorServicesCommission
Supporting and coordinating
community health and senior services
needs
Next Door Solutions to
Domestic Violence
234 E. Gish Rd.
#200, San Jose
www.nextdoorsolu
tions.org
Supports victims of domestic violence
and their families
S.A.I.L. Health
Concierge
sailhealthconcierge.
com
Aging in place services, concierge
medicine, planning
Saratoga Area Senior
Coord. Council (SASCC)
19655 Allendale
Ave. Saratoga, CA
www.sascc.org Senior center, RYDE transportation
program, adult day program, Outlook
community newspaper for seniors
St. Luke’s Outreach
Program
20 University Ave.

Los Gatos, CA
stlukeslg.org/pantr
y/
Soup kitchen, spiritual, social,
homeless showers, ministry
St. Mary’s Immaculate
Conception Church
219 Bean Ave.

Los Gatos, CA
stmaryslg.org/losgatos-homeless-stlukeSpiritual, financial aid, home/hospital visitation
West Valley
Community Services
10104 Vista Dr.

Cupertino, CA
www.wvcommunity
services.org
Food bank, case management, housing
support, financial aid, social
engagement
Table 2. Los Gatos Senior Service Providers Directory. (Courtesy of the West Valley Service Providers network, T. Picraux, coordinator, December 2022)
Town Grants to Non-Profit Service Providers
The Town has maintained a grant process for many years in support of local arts enrichment and core community services. The core services grants provide supplemental support to help maintain essential services in the community to residents in need by local nonPage 333 22 ATTACHMENT 1
profit organizations. This program accepts grant opportunities for review and recommendation by the Arts Commission and Community Health and Senior Services Commission with final selection and approval by Town Council. During the FY 2022-23-year support was provided for non-profits with services which include in part older adults:
● Live Oak Senior Nutrition: $22,000/yr
● West Valley Community Services: $20,000/yr
● Next Door Solutions To Domestic Violence: $10,000/yr
● NAMI Santa Clara County (mental health services): $7,500/yr ● Bay Area Housing Corp (home modifications for disabilities): $7,500/yr During the FY 2021-22 support was also provided to the Live Oak Adult Day Services at $13,000 but was not provided during FY 2022-23 due to continuing post-pandemic closure of the center. Also in FY 2021-22 one-time grants were provided to Parents Helping Parents ($10,000), Methodist Church showers ($10,000), and also to West Valley Community Services for $10,000..

Special one-time ARPA Supplement grants for senior services post-pandemic recovery were provided by the Town Council during FY 2021-22 to:
● LGS Recreation 55 Plus: $328,500
● KCAT TV: $100,000
● SASCC: $71,500.

Provider to Service Matrix
The table below provides a matrix of main services to service providers for a partial listing of community service providers in Los Gatos. Note that Live Oak Day Services is listed but has not yet reopened. This matrix can serve to initiate a comprehensive directory of services and providers that our older adult community can access.

Town
of Los
Gatos
LGS
Recrea
-tion
SAS
CC
County
of
Santa
Clara
Live
Oak
Nutrition
Live
Oak
Day
Care
Meals
on
Wheels
Chamber of
Commerce
KC
AT
West
Valley
Community
Services
Case Management
�
Communication
� � � � � �
Recreation � � �
Education � �
Nutrition � � � �
Housing �

23 ATTACHMENT 1
Transportation
�
Adult Day
Services
�
Service Assessment
Cities strive to provide a set of core services to meet essential needs of older adults. For some residents these greatly enhance their quality of life while for others services may provide an essential safety net. While many services are provided or supplemented by regional, state, or federal sources, the extent and quality of these services often depend on local initiative. This qualitative assessment of our Town services has been based on our benchmarking of other cities in comparison to Los Gatos.

A particularly high area of services are our meals programs. These programs include the non-profit Live Oak Nutrition weekday lunches which also often include opportunities for socialization and exercise activities. The county-wide Meals on Wheels program is also available to all qualifying older adults and disabled residents. Other areas with strong Town engagement are emergency preparedness for meeting disaster events and personal safety for all residents.

In addition, the Town Council has taken an active role in addressing senior services needs over the past year, however Town support of senior services or coordination staffing is lower than in peer cities.

In 2009, the Town restructured support for senior services through a Lease Agreement in which LGS Recreation was given rent relief in return for providing some specific services for older adults (Appendix G). LGS Recreation serves a broad community and range of age groups within Los Gatos and Saratoga. While LGS Recreation is currently providing a set of services for the Town’s older adults, the actual services provided have evolved since the original agreement, and at times services have deteriorated when the financials of LGS Recreation have been insufficient to support those services. The three school boards that established LGS Recreation through a Joint Powers Authority, do not have an older adult constituency, rather a youth-oriented student constituency. Because of this structure, the relationship does not represent a strong alignment between the interests of the Town’s older adult community and the governance of LGS Recreation. Transportation is an area that is at the mid-level of senior service provision, with the RYDE program providing scheduled weekday senior transportation at a sliding scale. Committee investigations indicate there is a need for weekend and evening ride programs, possibly served by an on-demand shuttle service. Areas that rank at a lower level include educational/technology/life skills training and employment opportunities. Caregiver support and adult day services also rank lower with adult day services not yet opened after the pandemic. Also, while mental health services for residents are provided primarily by local hospitals and non-profits, regional studies are showing that the community, including older adults, would greatly benefit from a nearby regional health clinic (for example in the West Valley) that provides additional services and a nearby source of support.

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One area that ranked low at the beginning of our study but has been rapidly improving due to the use of $500,000 investment in ARPA funds by the Town Council is social and recreational opportunities. As a result of this support the adult recreational program of LGS Recreation has increased its participation by over 100% compared to pre-pandemic levels. Combined with exploratory social events initiated by this Committee, such as First Fridays, it is estimated that engagement in social and recreational programs has reached over 10 % of the older adult population, demonstrating the possibilities of growth for senior engagement. Also, a new ARPAsupported program was initiated to teach TV and radio production by older adults. Another area which has shown improvement is that of information and communication targeted to older adults. The Outlook monthly newspaper provided by SASCC provides specific Los Gatos information. A Los Gatos weekly, the Los Gatan, provides community information. Also, efforts by the CHSSC in partnership with LGS Recreation 55 Plus and this Committee has resulted in the creation of an information HUB that is providing increased awareness of senior services, demonstrating the successes that can be achieved by revitalizing senior services in Los Gatos.

Gaps and Unmet Needs
Observations of key points learned for the peer cities from the Committee’s city benchmarking work as given in Section III.B.5. are summarized below.

Los Altos/Los Altos Hills
• New $35m facility funded by the City
• No membership fee
• Paid transportation
• Medium participation rate
Palo Alto
• Modern senior facility
• Wide range of choices of activities
• Organized and transparent about finances
• High participation rate
Princeton, NJ
• Provided by non-profit: 70% from contributions, 19% from City revenues and 11% fees • City makes annual contribution
• High participation rate, including from surrounding communities Cupertino
• Services differ because of higher homogeneity of ethnic population • City budget is considerably higher within the peer group • Medium participation rate
Morgan Hill
• Good integration of senior services and senior center into the city's community center • Well organized community programs that supplement senior services • City and charitable foundation funded through senior center with volunteers • High participation rate
Saratoga
• Coordinated governance & management of programs with central accountability by local entity (SASCC)

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• Services are funded primarily from outside grants and contributions • Independent non-profit operates with small (5%) support from the City. Funding tripled since 2016
• City is actively informed & Council participates on Board of Directors of non-profit Strong board
• High participation rate
Campbell
• City converted high school into Community Center with pool & outdoor fitness area - used by many LG residents
• Goals are set and measured on city website
• City funded and run through rec department with 3.5 employees supporting senior programs
• High participation rate
These observations can be contrasted to those for Los Gatos below.

Los Gatos
• Among the highest quality, walkability, parks, personal safety, emergency preparedness, and meals program for peer group
• Active engagement of Council in effort to improve senior services • Unique arrangement: Services primarily provided by community education organization funded by in-kind facility use fee-relief from Town • Secondarily provided by volunteers and nonprofits with some funding by Town grants • Informal coordination of services through community grants with minimal direct governance
• Among the lowest senior staffing, participation rate, information availability, accountability, and volunteer coordination among peer group • Least attractive and functional senior activity center of peer group • Lowest per senior budget of peer group on both a total community basis and municipal spend basis
• Relatively high cost of individual events/programs combined with moderate cost annual fee
• Low participation rate
Some key gaps apparent from these observations have been the low participation rate of older adults in Los Gatos, low budget expenditures, inadequacy of the senior center, and lack of coordination or accountability of senior service programs. The Los Gatos 55+ program has achieved rapid improvement in enrollment during 2022 (from approximately 390 pre-pandemic levels to 730 participants at the conclusion of 2022). There is significant room for further improvement in senior program participation in Los Gatos, for example by increases in the current 55 Plus membership which now represents approximately 10% of older adults.

Community response to the short term efforts of the Committee and CHSSC (the information Hub, First Fridays, engagement of groups) suggest that there is a large untapped potential in Los Gatos to enhance and expand opportunities for and participation by older adults.

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Los Gatos One-Three-Ten Year Roadmap Goals, Projects, and Milestones The Committee organized its seven goals into 1 year, 3 years, and 10 years activities and then used these activities to develop specific projects for each goal area with associated timelines and milestones. The projects are intended to serve as descriptive information and insight into learning by the Committee. These projects provide a starting point for consideration by commissions, committees and community non-profits in implementing the goals of the Roadmap. An overview of the seven goals, an overview for the 1-3-10 year activities, and the projects with milestones to accomplish these goals are presented below. The 1-3-10 year vision activities detail is presented in Appendix F.

Goal 1. Appealing and Inviting Facility (Renovate or Build) Subcommittee - Heath (chair), Blum, Hudes, Lenoci, Picraux This goal is to renovate or build a community facility including older adult space/services. develop plans, fund, and implement a revitalized community center with dedicated space for older adult programs. Currently, the ground floor of the building at 208 E. Main Street is being used for the older adult recreational/social programs by LGS Recreation. The facility and the space available are insufficient, as judged by the Committee and based on the feedback received in peer city reviews. The decision to renovate or build a new community facility that includes older adult space/services will be decided as part of this goal.

Age-friendly communities have spaces that are welcoming where residents can come together to engage in social, educational, and enriching activities. Community centers which either include or are dedicated to the needs of older adults provide an important focal point for residents and are found in all our benchmarked cities. Approaches to building or refurbishing facilities are many, but in every case the approaches have required a concerted, long-term effort with deliberate planning. This area would address:
● More welcoming building with adequate multipurpose space than currently exists. A portion of the facility dedicated to meet the needs of older adults ● A funding strategy, fund-raising mechanisms and a 501(c)(3) Friends of Seniors entity to provide long-term support
● Coordinated community strategy and support for development of senior facilities ● Intergenerational space for meetings, clubs, community events, recreational, cultural, educational, learning, health education and information services ● Deliberate evaluation of effectiveness and value of investment in existing facilities ● Evaluation of multiple use options and how Town assets might be utilized in the creation of a community facility
Goal 1. The 1-3-10 Year Activities Overview
One Year - Form facilities advisory committee, explore fundraising options, establish a 501(c)3 non-profit for facilities and services, and optimize interim repairs to existing facility Three Year - Develop 3 models for community center, perform feasibility study, make, fix or build decision (selecting from 3 models), form building committee, and begin substantial fundraising

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Ten Year - Ensure ample quality space for older adult services and programs, provide a staffed welcome desk, and perform ribbon cutting of welcoming facility Goal 1. Projects Overview
Goal 1. Projects
PROJECT F1 Needs Analysis
- Form an ad hoc group to conduct needs analysis. Q2/23 - Community input on needs and concepts. Q1/24
- Community charrettes/workshops (needs & conceptual plan). Q1/24 - Evaluate off-site venues and potential partners. Q4/24 PROJECT F2 Fundraising
- Establish a 501(c)3 non-profit to support fundraising for senior services. Q2/23 - Establish a fundraising committee. Q4/23
- Form board for the senior non-profit. Q1/24
- Launch capital campaign. Q4/24
- Partner with county supervisors and state legislature on funding plans. Q4/24 - Capital campaign consultant and develop annual targets. Q4/24 - Explore government grants - local, state & federal. Q4/24 - Complete capital campaign. Q1/28
PROJECT F3 Optimize Existing Space
- Evaluate existing space & renovation options. Q1/24
- Track existing facility utilization. Continuing
- Ongoing projects- ADA accessible bathroom upgrade. Q4/24 PROJECT F4 Community Facility Direction
- Develop a design example/model. Q2/24
- Conduct feasibility study. Q2/24

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- Define space alternatives. Q3/24
- Establish key features of the facility. Q3/24
- Ability to rent
- Host large community and county-wide events
- Enhanced recreational and fitness activities
- Educational and social activities
- Accessible
- Identify the preferred alternative (renovate or build). Q2/25 PROJECT F5 Community Facility Design (Renovate or Build) - Develop an implementation plan. Q3/25
- Form building committee. Q2/24
- Architectural drawings and a model to support fundraising. Q3/25 - Architect consultation. Q2/25
- Builder consultation. Q2/25
- Conceptual design. Q3/26
PROJECT F6: Community Facility Construction (Renovate or Build) - Property divestiture and acquisition, if required. Q1/27 - Initiate facility construction. Q1/28
- Complete facility construction. Q2/30
PROJECT F7: Community Facility Operations
- Establish business support options - how to run and operate a community center. Q1/29 - Operating model. Q1/29
- Sustainable financial plan. Q1/29
- Ensure ample quality space for older adult services & programs. - Provide a staffed welcome desk to answer questions and accept volunteers. Q1/31 - Ribbon-cutting and opening. Q1/31
Goal 1. First Steps
• Form 501(c)3 non-profit
• Recruit fundraising committee
• Plan for community charrettes
Goal 2. Core Senior Services
Subcommittee - Pearson (chair), Khanal, Konrad, Lenoci, Mlinarich, Picraux A thriving town needs to provide essential core services for older adults. These services cover such areas as support for social, educational, and healthy living activities. Also, it is essential to meet basic nutrition and health needs for the disadvantaged. Services for older adults are provided by a diversity of municipal, county, regional, and state organizations. The Town gains much leverage for this goal by encouraging and supporting the work of community nonprofits and organizations such as hospitals and health clinics that are essential to the Town’s safety net. Provisions for physical and mental health, as well as support for caregivers and their loved ones, are also essential. The availability and use of community parks, gardens and open spaces provides significant core support, not only to older adults, but to all. Efforts to preserve and provide adequate core services include:

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● Social, educational, and healthy living opportunities ● Funding and expanding essential services for all stages of aging including nutrition and adult day care programs
● Training and classes to enhance marketable and/or new skills ● Personal safety, scam avoidance, legal assistance awareness, etc. ● Promote food security and options
● Promotion of County mental/behavioral health offerings and the local availability of these services
Goal 2. The 1-3-10 Year Activities Overview
One Year - Continue to support essential services in Town.

Three Year - Re-establish adult day care services.

Ten Year - Promotion of mental health services in the West Valley.

Goal 2. Projects Overview
Goal 2. Projects
PROJECT S1 Support Continuation of Social, Educational, Healthy Living and Meal Services for Older Adults
- Ensure continuation of senior adult recreation, social, educational and healthy living provided by the 55 Plus program. Q1/23
- Ensure continuation of the Live Oak Nutrition Program and funding to provide food security for older adults. Q1/23
- Promote and enhance food security and healthy options for older adults, including supplemental food collection and distribution, local food bank services, etc. Q3/23 PROJECT S2 Support Re-establishment of Adult Day Care Services

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- Promote establishment, support, and use of adult day care services in Los Gatos Q3/23 - Establish facilitated caregiver support programs for families and family caregivers. Q2/24 - Promote caregiver respite programs. Q4/26
- Facilitate an expanded adult day care program with more space and a controlled-access outdoor area to provide services for future growth. Q4/27
PROJECT S3 Support Continuation of Other Core Services in Los Gatos by Community Organizations
- Advocate for support of community nonprofits that provide services and assistance to older adults in Los Gatos (WVCS, SASCC, Next Door Domestic Violence, Jewish Family Services, House of Hope, local hospitals, etc.). Q1/23
- Promote and advocate on behalf of services for older unhoused people and for those in danger of becoming unhoused. Q3/23
- Advocate for and seek to expand the availability of case management workers serving older adults in Los Gatos. Q4/24
- Establish an ongoing mentor program to enlist local organizations and seniors with special skills to provide social, educational & healthy living enrichment courses. Q2/24 - Promote County fall prevention programs. Q3/23
- Promote programs that provide information on personal safety devices, scam/fraud avoidance, and legal assistance. Q3/24
PROJECT S4 Support CHSS Commission Objectives to Establish a West Valley Health Clinic with Mental Health Services
- Support the Community Health and Senior Services Commission efforts, as well as those by community groups and the County to establish a health clinic in the West Valley. Q2/23 - Monitor and promote County initiatives and government grant opportunities to provide mental health services in the West Valley. continuing
- Promote establishment of a mental health task force in the West Valley. Q4/23 - Create a mental health information directory. Q4/24
PROJECT S5 Expand Use of Parks, Community Gardens, and Other Facilities - Support the efforts of the Parks Commission as they relate to senior use of parks, community gardens and related facilities.
- Establish exercise programs in parks and on Town plaza. Q4/23 - Initiate a program to enhance cluster seating in parks for meet up areas. Q2/24 - Support and promote establishment and multigenerational use of community gardens (volunteer planning, landscape design, site plot layout). Q4/24 - Expand recreational use of existing parks and facilities (e.g., pickleball by striping to selected Town tennis courts, bocce ball facility renovation at Oak Meadow Park, establish lawn bowling site, etc.). Q1/26
PROJECT S6 Health and Welfare Assessment
- Provide a continuing assessment of community essential services for older adults in Los Gatos.

Q1/24
- Review the welfare safety net status for older adults and the utilization and coordination of older adult services with County and community non-profit programs. Q1/26 Goal 2. First Steps

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• Negotiate an agreement for continuation of 55 Plus social, educational, and healthy living program.
• Re-establish adult day care services.
• Continue support of community essential core services by non-profits.

Goal 3. Communications and Engagement
Subcommittee - Konrad & Pearson (co-chairs), Miller, Mlinarich, Picraux, Somers, Yick, Guest:

Kennedy (LGS Rec 55 Plus)
Older adults and caregivers need ways to obtain information about available services, resources, and events in multiple formats. It is also essential that they have opportunities to engage in social, lifelong learning, and healthy living activities. Productive activities outside of work promote quality of life and contribute to active aging. Finding and engaging in social activity and volunteering in activities of interest becomes increasingly challenging as people age. Opportunities to participate and socialize with others, volunteer in meaningful and productive activities and engage in the community in which one lives contribute to a feeling of belonging and personal satisfaction. The survey and workshops point to these areas as critical elements to solve problems, participate in community activities and enhance quality of life.

Benchmark results for other cities indicated that Los Gatos could offer more programs.. This goal helps residents age in place. Areas addressed would include:
● Availability of resources, activities, programs (clubs, local centers, and government - supported services, etc.)
● Presented in the form of an Information Hub (trusted, well-curated content on services availability, activities pointer, events calendar, etc.) - short term. Includes web, mobile, and social network capabilities. Phone feature with live senior services and volunteer coordinator - longer term
● Navigation to services tools (medical, maintain physical health) ● Information included from other goals of transportation, volunteering, and housing (stay in home support options, wellness calls, assistive devices) ● Consistent availability, coordination, engagement, and age-friendly accessibility of weekly activities and monthly social events
● Promotion ranging from print to in-person engagement by going to where older adults live (ambassadors, volunteers, etc.)
● Finding ways to subsidize existing programs to expand reach to older adults - medium to short term
● Enlisting local organizations and expertise to help enhance programming ● Highlight special events that are Age-Friendly
Goal 3. The 1-3-10 Year Activities Overview
One Year - Provide older adults ways to easily learn information about available services and resources. Increase engagement in social, educational, and healthy living programs. Promote volunteering. Establish measurable goals.

Three Year - Partner with service providers to expand participation in events promoting social, educational and healthy lifestyle programs.

Ten Year - Move into a beautiful Community Center with dedicated space for senior programs.

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Goal 3. Projects Overview
Goal 3. Projects
PROJECT C1: Information HUB Development and Deployment
- Refine, edit, and broaden HUB 2.0 to make access to senior services much more intuitive and broaden HUB coverage to include other senior services in the local community: Q4/23 - Recruit and sustain a volunteer Hub advisory group to collect information on what's not available, help maintain the accuracy of the HUB information and promote HUB. Q2/23 - Develop a program with merchants to help promote Hub. Q2/23 - Identify a HUB administrator with technical skills to incorporate identified missing services and maintain the HUB advisory group. Q2/24
- Create conceptual design including master release schedule e.g., 2.0, 3.0, 4.0. Q2/24 - Evaluate the benefits of developing a mobile app. Q4/24 - Invite the creator of Cupertino Senior Services website to review and make suggestions.

Q4/23
- Coordinate with government agencies to take advantage of resources. Q2/24 - Partner with District 5 County Supervisor to benefit other cities and offset costs. Q2/24 - Incorporate video tutorials into HUB (e.g., how to sign up for RYDE, etc.) and explore and utilize evolving technology tools Q4/24
- Use digital inclusion initiatives to teach people how to access information on the HUB, use QR codes, etc. Q4/23
- Utilize KCAT to advertise and to help develop videos for HUB. Q2/24 - Continue tracking HUB clicks and identify the most popular areas. Q1/23 - Continue tracking the number of calls that come into the office for older adult information from all sources (55 Plus; Chamber; Others). Q1/23
- Require Town participation and promotion to ensure success of objectives. Q1/23 PROJECT C2 Promotion of Community Awareness and Engagement in Services

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- Publicize senior services available in Los Gatos. Q1/24 - nutrition
- adult day services
- recreation and socialization opportunities
- educational opportunities and health fairs
- Collaborate with other local organizations to promote Town and community events and services. Q3/24
- Join the AARP Network of Age-Friendly Communities. Q3/23 - Promote on-going awareness of HUB and Town senior events by Town in social media, website, and newsletter and in local newspapers with articles and ads. (Los Gatan, The Outlook, etc.). Q4/23
- Increase participation in Town events. Q2/23
- Establish an outreach ambassador volunteer program (go to where older adults live to promote awareness and participation). Q2/23
- Promote use of faith-based community services (e.g., Jewish Family Services of Silicon Valley’s Aging with Dignity and Healthy Aging Programs. Q3/23 PROJECT C3 Events Calendar
- Initiate an events calendar website that includes Town meetings and special events. Q1/24 - Establish connectors (APIs) to various organization’s information. Q2/24 - Include monthly events summary in the monthly older adult newsletters. Q3/23 - Assist with community holiday events and promotion. Q2/24 - Develop a mobile app. for smart phones to sign up for local events. Q4/24 PROJECT C4 Provide and Engage Older Adults in Social, Healthy Living, and Life Learning Skills Activities
- Promote monthly special social activities. Q1/23
- Organize First Friday monthly events. Q1/23
- Greatly increase engagement in ongoing LGS Rec. activities and classes (exercise, swimming, etc.), senior club activities, JCC exercise and other programs. Q1/23 - Promote programs with emphasis on multigenerational activities. Q1/23 - Establish diet, nutrition & healthy eating classes and programs. Q3/23 - Promote technology training programs (including library programs, etc.). Q1/24 - Promote personal safety and cyber security presentations and classes. Q1/24 - Develop training classes to enhance marketable skills. Q4/24 - Partnership with West Valley Community College to deliver local life-learning courses oriented to older adults. Q3/24
- Develop Distinguished Guest Lecture program. Q3/30
PROJECT C5 Transition to In-Person Services at New Community Center - Publicize new dedicated senior facility space for senior programs. Q1/32 - Have an information kiosk near the entrance for verbal, posted and printed materials including volunteer information. Q2/32
- Central point of coordination for Senior Services including tech support. Q3/32 - Large room exercise classes and weekly dance in new community center Q2/32 - Host local community theater, music and dance group programs. Q3/32

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- Promote engagement by organizing regional large group meetings (SCC Cities Association, SCC Seniors Agenda, Caregiver Conference, Aging Wisely Conference, etc.). Q4/32 Goal 3. First Steps
● Expand & promote information HUB.
● Expand engagement of the senior community by increasing participation in social, educational & healthy living activities.
● Engage volunteers to implement programs.

Goal 4. Volunteer Support and Engagement (be a volunteer/seek a volunteer) Subcommittee - Pearson (chair), Picraux, Somers, Yick
Vibrant communities provide opportunities for older members to become volunteers and/or to find needed assistance from volunteers. Promoting and supporting volunteerism allows the community to marshal the expertise of older adults and to increase engagement of older adults for the benefit of the entire community. Our Committee found that many older adults want to volunteer, and many others need volunteers for help. With volunteer time in California currently estimated at $29.95/hr. by the Independent Sector organization, the many 1000’s of hours available locally represents an important resource for the Town to take advantage of as much as possible. The volunteer support and engagement goal would include:
● Develop and coordinate volunteer opportunity exchange (aggregated Town page of opportunities)
● Support connections between service providers, clubs and those interested in volunteering (consider holding volunteer fair)
● Support equitable and inclusive processes to engage older adult volunteers ● Consider a ‘Community Unity’ bulletin board approach for two-way volunteering as promoted in the past by former Mayor Wasserman
Goal 4. The 1-3-10 Year Activities Overview
One Year - Develop a process for older adults to become a volunteer or to find needed assistance from volunteers.

Three Year - Establish a volunteer corps with a coordinating team, tracking, a coordinator, and creation of an opportunity exchange.

Ten Year - Establish a volunteer station at the welcome desk in the new community center and provide regular volunteer socialization.

Goal 4.c. Projects Overview

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Goal 4. Projects
PROJECT V1: Establish Volunteering Task Force
- Collaborate with the Community Health & Senior Services Commission and/or other commissions to form an ad hoc task force with Town liaison identified. Consider adding guest members. Q1/23
- Develop a list of groups needing volunteers for programs, events, and activities. Q2/23 - Establish a joint alliance of service clubs for volunteering composed of a designated person from each organization with an alliance representative on the ad hoc task force. Q4/23 PROJECT V2: Recruit and Build a Volunteer Community with the Ad Hoc Task Force - Establish a process to coordinate between organizations needing volunteers. Q4/23 - Provide links on The HUB to organizations needing volunteers. Q2/24 - Establish methods for volunteers to connect to opportunities via print and electronic communications. Q2/24
- Include volunteer opportunities in local event calendars. Q3/24 - Publicize opportunities and recruit volunteers at community events (First Fridays, etc.).

Q3/24
- Issue volunteer opportunity alerts. Q4/24
- Promote volunteerism and explore new ways to marshal the expertise of older adults in Los Gatos. continuing
- Ensure equitable and inclusive opportunities to increase engagement of older adult volunteers. continuing
PROJECT V3 Establish a Volunteer Corps
- Obtain part time staff support for coordinated volunteer intake and coordination of the Volunteer Core. Q1/25
- Establish a volunteer coordinating team with required service clubs representation. Q1/25 - Develop a method for volunteer tracking. Q3/25
- Provide periodic events for volunteers to socialize and exchange information on opportunities. Q3/25
- Establish a senior mentorship service that utilizes talents and skills that can be shared in a multigenerational setting. Q2/25

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- Develop and coordinate volunteer opportunity exchanges (volunteer tables at Town events, bulletin boards, volunteer fair, etc.). Q4/25
- Develop an opportunities exchange site on The HUB. Q4/25 - Establish a referral process to support connections between those with needs for household chores and service providers, clubs (including high school and middle school), other groups interested in volunteering and local businesses. Q4/26
- Establish and support a volunteer information component to the welcome kiosk at the new community center. Q1/32
Goal 4. First Steps
● Establish an ad hoc volunteer task force.
● Create a listing of organizations needing volunteers. ● Engage service clubs in the initiative.

Goal 5. Enhanced Transportation Options for Older Adults Subcommittee - Heath (chair), Khanal, Picraux, Ristow, CSTC member expert partners Buxton, Thompson, and Miano
Livable communities facilitate transportation options for older adults, including auto, bicycling, walking and public transportation. Older adults consider the need for flexible transportation options to be especially important as they age, including:
● Better information distribution on mobility options (e.g., VTA Senior Mobility Guide) ● RYDE awareness and enhancement
● VTA and VTA Access awareness
● Lyft/Uber supplemented programs
● In-Town shuttle provided by Town
● Last minute rides through volunteer network
● Options for mobility-challenged older adults
Goal 5. The 1-3-10 Year Activities Overview
One Year - Form senior transportation advisory committee (tracking, input, advocacy).

Promote availability of mobility options and information.

Increase use of existing Bus 27 and advocate for expanded local transit services.

Three Year - Implement a Town shuttle.

Expand mobility services - auto, bicycle, walking, & public transportation.

Add Age-Friendly accessible walking paths.

Ten Year - Create Age-Friendly accessible walking track.

Develop a door to door shuttle service.

Goal 5. Projects Overview

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Goal 5. Projects
PROJECT T1: Implement and Promote Transportation Awareness and Use - Collaborate with Complete Streets & Transportation Commission and Community Health & Senior Service Commission to form an ad hoc Senior Transportation Committee with Town liaison identified. Consider adding guest members. Q1/23 - Obtain community input on needs & concepts. Q3/23
- Seek grant opportunities in the transportation area. continuing - Monitor General Plan 2040- Section 5- Mobility- Implementation Programs A-S. Q2/24 - Establish a mechanism for continuing assessment of Los Gatos, County, State and Federal master plans, laws and grants involving all forms of mobility impacting older adults for possible recommendation. Q4/24
- Explore wheelchair accessible parking needs. continuing - Track VTA bus actions. continuing
- Enhance community knowledge and use of RYDE, VTA Access, and Santa Clara County Mobility Management Program (e.g., intro to use bus pass, low income senior passes, eligible registered dining participant passes). Q3/23
- Promote distribution and awareness of the VTA Senior Mobility Guide. continuing - Link transportation information and new options to The HUB. continuing - Promote use of bicycles through education, training and repair, safety programs and classes.

Promote development and awareness of bike and pedestrian pathways, support for more bikeways, valet use for older adult events with secure bike parking facilities. - continuing - Achieve increased community use of existing Bus 27 and use data to advocate for expanded local VTA transit services. Q2/26
- Develop “Transportation Los Gatos” software that links all forms of mobility (FlexDenmark Model). Q1/32
PROJECT T2: Advocate for an Age-Friendly Walking Plan
- Coordinate with existing commissions and the General Plan to advocate for an Age-Friendly walking plan. continuing
- Create a more walkable Town through signage, increased benches, safer and more accessible sidewalks and crosswalks. Q4/23

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- Create an Age-Friendly accessible walking track (Campbell Community Center track as a possible model) accessible to public at fixed hours, suitable for people with mobility limitations. Q2/26
- Add new walking paths in Town parks. Q3/24
- Conduct a senior safety zone study. Q2/25
- Enhance signage, pavement markings, evaluate extended traffic signal timing, and participate in a Vision Zero collaboration. Q4/26
PROJECT T3: Expand Mobility Options Including Evenings and Weekends - Work with RYDE to extend weekday hours of service M: Q4/23 - Explore Town shuttle options and focus on the best option. Consider fixed+flexible Town shuttle: contract or volunteer based, collaboration with large scale developers and employers, cooperative programs with neighboring cities (e.g. Cupertino VIA shuttle), cooperative programs with new Town community developments, cooperative programs with local businesses or senior housing entities, and explore possible subsidies). M: Q4/24 - Launch a Town shuttle that provides or includes an evening and weekend older adult transportation service. Q4/26
- Promote ride voucher programs with health care providers. Q3/25 - Create or expand existing programs to include a door-to-door shuttle service. M: Q1/32 Goal 5. First Steps
● Establish collaboration with Commissions and form a Senior Transportation Advisory Committee.
● Start exploring shuttle options.
● Expand community knowledge of available mobility options. ● Take action to create a more walkable Town.

Goal 6. Senior Housing - Information on Approaches and Options Subcommittee Heath (chair), Miller, Picraux, Planning Commission Guest: Jeffrey Barnett Opportunities for older adults to continue to live in Los Gatos after retirement and to enjoy the community and friends as they age, with services that help older adults manage living situations and age in place including such things as service referrals, home maintenance helpers, and realtors.

Goal 6. The 1-3-10 Year Activities Overview
One Year - Form Housing Advisory Committee.

Identify and produce an inventory of residential options. Encourage development of housing options.

Three Year - Establish aging in place programs. Facilitate crisis housing and support.

Support programs that help with home upkeep and accessibility.

Ten Year - Monitor housing while promoting opportunities for older adults to continue to live in Los Gatos after retirement and to enjoy the community and friends as they age.

Goal 6. Projects Overview

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Goal 6. Projects
PROJECT H1 Identify and Inventory Residential Options for Older Adults - Establish a committee for older adult housing information and advocacy in coordination with the Planning Commission and the Housing Element Advisory Board. Q1/24 - Support Los Gatos Housing Element as adopted by the Town Council as it relates to older adults. Q3/24
- Identify and produce an inventory of residential options for older adults. Q4/24 - Encourage developers to consider the needs of older adults through all stages of aging including smaller units, one story units, housing close to accessible transportation and/or restaurants and stores,(new urbanism), walkable spaces and multi-residency units for caregivers. Q1/25
- Advocate for legislation that supports quality care and services at local residential care facilities; promote culturally competent services. Q1/26 PROJECT H2 Enable Development of Affordable Housing for Older Adults - Engage with local and state stakeholders to promote programs for older adults living independently. Q1/25
- Advocate for the development of housing options through all stages of aging as well as affordable housing for older adults. Q3/25
- Pursue potential funding (state & federal) for housing income support and housing modifications and repairs. Q4/25
PROJECT H3 Establish Aging in Place Programs (Including a Los Gatos Village) - Develop infrastructure and programs for aging in place and establish a Los Gatos Village (subscription-based association based on Beacon Hill/Avenidas model). Q1/27 - Develop a home maintenance (small job) helper referral service with volunteer coordinator (service clubs). Q1/25
- Support programs that provide help with modification and accessibility of homes. Q3/25 - Support older adults living independently in the community through down-sizing or stepdown independent living options. Q1/25

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PROJECT H4 Facilitate Crisis Housing
- Facilitate crisis housing for older adults. Q1/26
- Promote disaster preparedness programs with focus on older adults including online information and the safety of older adults in residential care facilities during emergencies or disasters. Q4/26
PROJECT H5 Monitor and Evaluate Housing Needs and Stock - Complete a comprehensive Older Adult Housing Report (for inclusion in the General Plan and Housing Element’s 5-year update). Q3/27
Goal 6. First Steps
● Establish an older adult housing advisory committee for inventorying housing options and advocacy.
● Promote development of affordable housing for older adults. ● Advocate for older adults living independently in the community.

Goal 7. Integrated Governance, Funding, and Accountability for Senior Services Subcommittee - Hudes (chair), Blum, Heath, Miller, Phelan, Picraux, Rossmann In this section there is first a description of the benefits and proposed elements that will be needed to achieve an integrated model for governance and accountability for senior services.

Second, the Committee proposes four recommended Town Council actions for the first year to achieve this model. Finally, a proposed approach is presented to sustain progress on the Roadmap in subsequent years. The Committee is of the opinion that these actions provide an essential component for achieving the 10-year vision of an affordable and sustainable Roadmap for senior services.

Integrated Governance Model
Currently our Town has a distributed model of senior services with minimal central planning, measurement, coordination, or accountability for maintaining and advancing services. Creating an integrated governance structure with accountability for services could result in significantly increased efficiencies, enhanced senior services leading to additional sources of support, and longterm stability of programs. A recommended governance model for Los Gatos includes:
● Distinct roles for non-profits, Town administration, and others serving older adults, ● A coordinated management model (accountability, metrics, oversight, etc.) ● Funding mechanisms to help support older adult programs and services ● Sustainable financial plan, including pro forma budgets for consideration by deciding bodies
● Methods for measurement, accountability and maintaining transparency ● Approaches to maintain Town oversight
The Committee analysis suggests that an integrated governance model will also lead to stronger community participation and will result in greater support for services, more successful funding initiatives, and greater transparency of senior services operations. The benchmarking survey of other cities and our assessment of services in Los Gatos show that Los Gatos currently has a fragmented model of service delivery coupled with little accountability.

To enhance accountability, the Roadmap proposes and discusses below four key interrelated elements that will need to be developed for a future model of senior services governance :

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● One-Three-Ten-year fiscal planning
● Measurement and accountability tracking
● Roles and responsibilities decisions
● Roadmap maintenance and update process
One-Three-Ten Year Fiscal Planning
The Committee recommends that an integrated budget process for senior services be adopted. This financial plan would include:
● All of the entities providing services for older adults in Los Gatos; ● Establishing a comprehensive process for fiscal analysis and budget planning, including Town, county, state, and federal and third-party organizations; ● Annual budgets that would include:
o Services provided and residents served
o Capital and operating budgets (decoupled)
o Planned and actual budgets
o Sources, including grants and fundraising
● Timing would be coordinated with Town, area, and third-party budget processes.

Information assembled over the first year of the Roadmap is proposed to provide the basis for development of the fiscal plan under guidance of the Town Council. The plan is recommended to be developed during the first quarter of 2024 as part of a review of Roadmap progress, as discussed in the Roadmap Maintenance and Update Process section below.

Next steps:

1. Set schedule for subcommittees to provide resource estimates prior to Committee sunsetting;

2. Provide template and assistance in developing pro-forma financial estimates for key initiatives;

3. Involve Town staff in financial estimates and budgeting;

4. Create a budget model.

Measurement and Accountability Tracking
In order to make progress in delivering services in a sustainable manner to older adults there is a need to develop measures of the services provided and their impact. To best support integrated governance these measures would include the full range of senior service providers, including Town, regional, and third-parties. Measures of service would include the number of people served in a transparent and easily understood format. Much of the information would be obtained through a collaboration with the various service providers serving older adults.

Recommended activities include:
● Determine what measures of effort are needed and how the results would ensure success of the Roadmap goals;
● Identify who would receive the reports and at what frequency; ● Establish a process to provide an annual report describing the State of Senior Services in Los Gatos based on an assessment of the measurements that are tracked and the services that are being provided to older adults.

Next CHSSC steps:

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1. Establish a measurement and tracking process based on the above recommendations;

2. Review examples of annual senior services reports by other cities and the state to provide a starting point for an Annual Los Gatos Report;

3. Compile metrics from other communities and service providers on what data and rate of collection is most useful for an efficient accountability tracking process.

Roles and Responsibilities
The Committee recommends that for the changes proposed by this Roadmap in support of our older adult community to occur it will be important to define the roles and responsibilities, as existing organizations are modified, and new organizations are put in place. From a long term perspective it would be valuable for the Town to consider the following questions regarding roles and responsibilities:
● Given the goals and resources required, what oversight is appropriate to ensure success?
● Are new or re-comprised teams, committees, or roles required? If so, how should new and existing teams and roles be modified and participation encouraged? ● Are new or updated service agreements or contracts needed? The Year 1 Actions proposed by the Committee below provide suggested approaches to these questions for the near term.

To transition from the decentralized, or what might be characterized as a fragmented delivery of services to our older adults, to a more reliable and sustainable means of providing these services in a coordinated community partnership, our Integrated Governance subcommittee realized that some changes would be helpful. This was further reinforced by site visits and fact-finding conversations with several other communities, especially with Palo Alto, Los Altos, and Morgan Hill. Also further considerations would be needed upon making a decision concerning facility direction in about 3 years’ time.

For now, it appears that the Morgan Hill approach and governance model offers the most similar and promising starting point to address needs over the next several years. With the successful development of this approach over a 3- to 10-year period, a long-term model closer to that of Palo Alto’s Avenidas, where even greater community contributions to support senior services as well as to initiate a “Village” concept for aging in place may become possible.

Why the Morgan Hill model in the near-term?
While there are demographic differences from Los Gatos, the provision of services to older adults in Morgan Hill offers some situational similarities. In Morgan Hill, recreation-oriented senior services were previously provided by the YMCA, which was serving a broad age-range of community members through fee for service as well as contracted services for seniors.

The organization ran into financial constraints that challenged the provision of services for seniors. The community also embarked on the creation of a community recreation center that included space where older adults would participate. This required substantial fundraising as well as contribution of city-owned properties in order to build the new center, which was completed in the mid-2000’s and is operated by the city. Later the community

43 ATTACHMENT 1
established an independent 501(c)3 Friends of Morgan Hill Seniors Foundation to provide additional support for senior services, with a city representative participating on the Board of Directors. In addition, the city established an independently operated Senior Advisory Committee to sustain senior programs. This committee includes a city representative and representation from community leaders, service providers, the community center staff, and the Foundation and has subcommittees for transportation, life-long learning, endowment, and outreach. The city recreation center with its senior space provided the catalyst for these governance decisions.

As the transition to the new Morgan Hill community center and charitable foundation funded facilities and programs proceeded, some of the key personnel of the YMCA and predecessor organizations transitioned to the new organizations as well as to the city. Some of the best people are still serving Morgan Hill’s older adult community, yet they transitioned to a new organization. Today, a vibrant senior services program is being provided in an excellent community center, funded significantly by charitable giving and grants, along with moderate city support. Los Gatos is facing similar constraints regarding Town finances and similar financial constraints faced by LGS Recreation in providing a recreation-oriented services program for older adults. Los Gatos can learn from the Morgan Hill story in developing a journey for enhancing senior services for the older adult community.

Proposed Year 1 Actions to Transition to Integrated Governance for Senior Services To support the transition of this Senior Services Roadmap for revitalizing senior services from planning to action the Committee recommends the Town Council begin with the following roles and responsibilities for the first year of the Roadmap:

1. Engage Town Commissions and Boards
By expanding its role the Community Health and Senior Services Commission has suggested it would undertake the following three activities considered critical for maintaining Roadmap progress. The first area of communication and engagement represents the essential support for maintaining the momentum of the other Roadmap goals while the second and third activities address initial needs in the governance and accountability of senior services. Those activities include the following:
i. Communication and Engagement: This activity is the portion of the Roadmap addressing Goal #3. It is suggested that the CHSSC create an ad hoc subcommittee from its membership to fulfill the tasks involved and to also consider adding a few community expert guests to help support the subcommittee and extend its reach. ii. Roadmap Tracking: In this activity the CHSSC would be responsible for tracking and assessing whether the goals of the Roadmap are being accomplished according to the timelines set forth in the Roadmap. This may be done via the necessary communication and annual or more frequent written assessments.
iii. Annual Senior Services Assessment: In this activity the CHSSC would be responsible for assessing and reporting on the nature and quality of senior services in Los Gatos. This may be done via an annual State of Los Gatos Senior Services written report.

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The CHSSC could consider creating subcommittees to assist in implementing activities ii) and iii) if needed. Similar to activity i), the CHSSC would be responsible for appointing the members of the subcommittees and could include expert guests as appropriate. Consideration could be given to requesting that the Town Council appoint a liaison from the Council to the CHSSC, to assist in the foregoing work and/or help with recruitment of people to serve on the CHSSC and its subcommittees.

Duties and responsibilities on issues relating to other Roadmap goals such as housing and transportation would remain with the Town boards and commissions currently responsible in those areas. However, in its role of Roadmap tracking the CHSSC would periodically meet with the boards and commissions responsible for these areas, to assess their progress and align goals with them related to these areas. Some examples found in the project proposals of this Roadmap include: 1) Parks Commission: the development of a Community Garden 2) Complete Streets and Transportation Commission: transportation options for older adults including walking paths and exploration of a shuttle 3) Planning Commission and/or Housing Element Advisory Board: creation and maintenance of an inventory and directory of housing options for seniors. These enhancements might include subcommittees or cross-commission ad hoc teams as well as specific older-adult-related tasks in the annual work plans of the Town Commissions and Boards, and could include issuing reports to the Town Council about progress on these items. Members of the Senior Services Committee could help organize these activities during the period before the sunset of the Senior Services Committee.

Next steps:

1. CHSSC assigns members to coordinate each of the above three activities

2. Town Age-Friendly Coordinator and/or CHSSC plans projects to be pursued with other Commissions or Boards

2. Appoint Town Age-Friendly Coordinator (0.2 FTE)
The Committee recommends the Town Council appoint a part time (0.2 FTE) Coordinator for senior services in Los Gatos. The Coordinator is envisioned to be a staff member within the town administration. Their allocated time would be dedicated to being a point of contact for senior services in Los Gatos. This position would provide an important step to realizing the Roadmap vision of a coordinated partnership for senior services between the Town, Town commissions and boards, the proposed Friends of Los Gatos Seniors Foundation, community service providers, and other nonprofits and regional providers. The Coordinator would also be a member of the Foundation advisory committee. Responsibilities for the Age-Friendly Coordinator might include:
● Act as the point of contact for the Commissions, Service Provider organizations, Foundation, and regional nonprofits providing services for Los Gatos older adults ● Be the point of contact for key provider of recreational services to older adults (currently LGS Recreation)
● Receive information from the three CHSSC activities coordinators involving Communication & Engagement, Roadmap Tracking, and Annual Assessment ● Serve as the point of contact for questions about volunteer opportunities as Roadmap projects advance in support of this goal

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● Coordinate receipt of budget proposals to both the Town of Los Gatos as well as the Friends of Los Gatos Seniors Charitable Foundation
● Facilitate review and presentation to Town Council of the Annual Assessment of Senior Services provided by the CHSSC for receipt by Council
● Provide information and support for the Town Council review of the Roadmap progress and governance during the first quarter of 2024 and subsequently as discussed in the Roadmap maintenance section below.

As the Roadmap successes accrue in future years and senior services delivery advances, there may be considerable leverage gained by increasing the fractional 0.2 FTE allocation to the Town’s Age-Friendly Coordinator. This graded approach could facilitate the transition of Los Gatos senior services governance from a fragmented model to an integrated partnership model.

Next steps:

1. Town appoints an Age-Friendly Coordinator

2. Ensure the Coordinator is brief on the senior services landscape.

3. Recognize and Encourage Community-Based Activities to Support Senior Services It is recommended that the Town Council recognize and encourage community efforts in support of the Senior Services Roadmap. This support would include recognizing a communityplanned 501(c)3 nonprofit Foundation that will be formed and having the Town Age-Friendly Coordinator participate in the nonprofit’s Advisory Committee.

The community-based Friends of Los Gatos Seniors Foundation will be created for raising funds in support of senior programs and facilities to supplement Town funding, and establishing a sustaining endowment from individuals and corporate entities. The Foundation will explore options and funding mechanisms for a new or refurbished community facility with dedicated space for senior programs. It will also seek funds to supplement and enhance support for senior programs and activities. As an independent nonprofit entity it will have a Board of Directors and it is recommended that they appoint an Advisory Committee. The Advisory Committee may assist the Board in such areas as investigating community facility options, creating a capital facility fundraising campaign, seeking methods to raise funds for senior service activities, seeking grants to support these efforts, and, over time, establishing a sustaining endowment. It is recommended that the Foundation coordinate its activities with the Town.

Next steps by the nonprofit:

1. Establish a Board of Directors for the Friends of Los Gatos Seniors Foundation

2. Apply for 501(c)3 status

4. Re-Establish Baseline Services
As part of an integrated governance model the Committee believes that sustainable support of core senior services is necessary to re-establish the pre-pandemic baseline in order to achieve the vision of the Roadmap. These services are considered to be essential to be maintained as a base of support for an important and often older segment of our senior population. There are two provider areas for these services:
● Town: social, educational, healthy living activities provided by LGS Recreation,

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● Community: grants to nonprofit community service providers to help supplement their services in Los Gatos (Live Oak Nutrition, West Valley Community Services, re-establish Live Oak Adult Day Care, etc.).

Role of Los Gatos-Saratoga Recreation
LGS Recreation has been providing services to the seniors of Los Gatos based under an agreement initiated in 2009. The 20-year lease agreement defines the scope of services that are to be provided in return for partial rent relief. After obtaining a better understanding of the services and associated funding of LGS Recreation, it appears this full suite of services currently (in 2022) being provided to the senior community cannot be sustained without an increase in funding. In fact, as of 2023, even baseline services are not funded given the direction of the LGS Recreation Board to no longer fund senior services with surpluses from other LGS Recreation programs. Additionally, services and governance aspects of the original 2009 Lease Agreement (see Appendix G) with LGS Recreation have changed.

The Committee has reviewed the base-line services that LGS Recreation is providing and recommends that the Town negotiate an acceptable one-year agreement to maintain essential services. Also, the Committee notes from its benchmarking studies of peer cities that essential services by nonprofits are not charged rent for the municipal facilities they occupy to provide the services, in contrast to the pre-pandemic practice in Los Gatos. For the following three-year period, it is recommended to re-evaluate the provision of services by LGS Recreation as circumstances change while also considering the ability of the newly formed Friends of Los Gatos Seniors Foundation to raise additional funds to provide supplemental support for these senior services. If LGS Recreation is able to provide an ongoing role in the delivery of services to the seniors of Los Gatos, it is important to re-evaluate and document changes to the services initially enumerated in the 2009 Lease Agreement. It could also be beneficial for collaboration to have a Town representative participate on the Board of LGS Recreation and have the Town’s Age-Friendly Coordinator provide a point of contact for LGS Recreation services for older adults.

5. Sunset Senior Services Committee
The Committee recommends that the transition from planning to action be facilitated by engaging the Senior Services Committee to assist the Town in publicizing and jump-starting year 1 projects and then to sunset the Committee in 2023.

Roadmap Maintenance and Update Process
The Committee recommends that for the Roadmap to be of continuing value, both during its implementation and beyond, there needs to be a process for this document to evolve as circumstances change, as current needs are satisfied, and as new needs emerge in the community. Maintaining and updating the Roadmap will ensure that it is sustainable and of continuing value. Recognizing that the ultimate authority for the Roadmap implementation rests with the Town Council the Committee recommends the following process:
● During the first quarter of 2024 the Town Council would review the Roadmap progress over its first year and the effectiveness of its governance, making any needed modifications;
● The review would be informed by the tracking data and annual assessment of senior

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services provided by the CHSSC and any other information collected. The Age-Friendly Coordinator would facilitate this effort;
● During the proposed year 1 review it is recommended that the 1-3-10 year fiscal planning process also be completed;
● In the subsequent years two and three it is recommended that the Council repeat this process, ensuring that the Town continues to make progress in transitioning to an integrated governance model with community engagement, and address any issues as circumstances change;
● The review process for this 10-year Roadmap could thereafter be repeated only as needed, for example if plans are initiated for the renovation or construction of a new community center with space for senior programs.

Roadmap Communication
The Committee recommends that the Roadmap be communicated to both community leaders and the larger Los Gatos community. During the period of transition to implementation of the Roadmap the Committee members will participate in the following activities over the next couple of months through the direction of the Chair.

Roadmap Awareness
To increase community awareness the Committee will develop an action plan to promote the Roadmap and the proposed 1-3-10-year goals. In partnership with the Town administration, Town commissions, the Chamber of Commerce, service clubs and others, Committee members will promote the Roadmap via print, social media, email, and group presentations. Individuals and groups will be made aware of what they’ve already done to help and identify needs, emphasizing an opportunity to become involved. The objective will be for the community to become engaged in what the Roadmap proposes, to be aware of the benefits it can bring to older adults and the community at large, to plan for the next steps, and to get people excited about the future.

Tailored Messages to Request Participation
In coordination with the CHSSC, Committee members will meet with Town commissions such as CSTC, Planning Commission, and Parks Commission to present specific elements of the Roadmap 1-3-10-year goals and project ideas and to explore if they would be willing to lead those efforts within their area. Also, members will hold meetings with the Chamber of Commerce, SASCC, regional, county, state leader and other potential partners. The Committee hopes commissions and other groups that have participated in the development of the Roadmap plans will join forces in the proposed Roadmap effort so that the community moves toward a common goal.

Conduct Roadmap Town Halls
Launch Town halls similar to the original community workshops that were held during February – April 2022 with the objective of explaining the Roadmap content, reaching additional groups and individuals.

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Conclusions
This Roadmap provides an actionable, community plan for revitalizing senior services in Los Gatos. It was developed by first creating a vision where older adults are engaged, valued, and provided equitable opportunities to thrive in an inclusive, Age-Friendly Town. The needs of Los Gatos older adults were then assessed and ways in which these needs were addressed in other communities were analyzed. Seven overall goals were developed and broken down into 1, 3, and 10-year plans for each goal. The work required to achieve these goals was structured into projects with quarterly milestones and these projects organized into programs. Finally, a plan to transition the governance and accountability of services to achieve these goals in a Towncommunity partnership was identified. To achieve this five “asks” of the Town Council were identified as detailed in Section II.B. Our objective is at the end of this 10-year Roadmap to have prepared our community for the next generation of older adults when it is estimated that those aged 55 or older in Los Gatos will approach ⅓ of the Town’s population. The Committee respectfully submits that with a sustained, affordable commitment by the Town and with strong engagement and support by the community this 10-year Roadmap will provide a thriving Town environment where the entire community benefits.

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ATTACHMENT 2 Page 362

ATTACHMENT 3 Page 364

ATTACHMENT 4 Page 374
Draft Report From Chair Konrad
Calendar Year 2022 Accomplishments
In addition to the goals and tasks set at the beginning of the calendar year the Commission was asked to monitor the use of ARPA funding and report on the use of funds and the results achieved. All recipients reported in detail in second quarter meetings of the Commission. At our October meeting LGS Recreation (55 plus) presented their anticipated use of all funds granted. All funds were expected to be used in 2022. Their results and achievements far exceeded pre-Covid actual results. The full report is available in the Agenda for the October Commission meeting. At our November Commission meeting SASCC and KCAT presented their use of ARPA funds and achievements for us of all funds in 2022. Both had good results. The full reports are available in the Agenda for the November Commission meeting Overall the use of funds has generated a high level of enthusiasm on the community for Senior Services.

The lack of additional funding as ARPA funds are fully deployed in 2022 could cause 55 plus to return service to prior contracted levels with the Town. HUB maintenance and further development could be impaired. The lack of further funding for KCAT could cause them to reduce the scope of their Senior Programs. SASCC has agreed to continue their cooperation on the Outlook. There are no funds for Health Fair or Drive throughs in 2023. We need all ARPA recipients to define the actual consequences going into 2023.

The Commission will address the tasks that were detailed in our 2022 plan • A separate complete report on mental health has been prepared to submit to the Council. A presentation was made at the Service Providers meeting on mental health. It was well-received and as a result Marico Sayoc has agreed to champion a project to coordinate and improve mental health service in the local community. Commissioners met with our County Commission to seek help for improving mental health services.
• We participated in the planning of the Community Health Fair emphasizing mental health with SASCC and encouraged the Chamber of Commerce, the Youth Commission and 55 plus to participate. We staffed a Booth at the Fair and spoke at the ceremonies. • Public health information is now widely available through 55 plus and the Town website on the HUB.
• Many articles have been written by Commissioners in the Outlook and the Los Gaton. The articles publicized the Commission.
• Commissioners attended Senior Committee meetings and provided ideas to enhance their goals.

A commissioner was a member of the Road map planning of the Senior Committee. Now as originally advocated all Commission members will be on the Senior Committee. • A major project for the Commission was the HUB where all relevant information for Seniors would be easily available on a website. Led by commissioners and 55 plus program staff, the first phase has been completed. We encourage everyone to visit the HUB which is available through 55 plus or the Town website.
• Commissioners participated in government activities to further our goals. Commissioner Rossman is a member of Sourcewise and Commissioner Konrad has applied for membership.

Commissioners have met with our County Commissioner.

• Commissioners have monitored the Planning Commission and the Housing Authority Meetings to promote Senior Housing opportunities.
• Commissioners have worked with Service Clubs to provide volunteers for Drive through events.

Service Clubs are now attempting to coordinate efforts to provide volunteers. • Commissioners have lead efforts to develop the HUB and have suggested the development of a 55 plus volunteer effort and activities like Bocce Ball. • Commissioners were volunteers for Senior Drive throughs and staffed Booths at Spring into Green and the Community Health Fair.
• There has been active involvement by Seniors in KCAT. We are just beginning to use KCAT to promote Senior Goals.
• The Commission is short one member and there is at least one person who has applied to fill the open slot.
• Commissioners have reviewed applications for one-time grants, innovations grants and sustaining grants. See attached summary of grants.
• Commissioners have accessed sustaining grant applications. See attached. • Although not in our goals a commissioner met with Adult Day Care officials to encourage resumption of services.

Community Grant Program Summary
Twenty-three (23) applications were submitted for One-time Community Grants for Non-profits to offer a new program or initiative. This year, some of the top-ranking proposals had smaller budgetary asks which allowed the Town to fund eleven proposals instead of ten. The proposals that will receive funding are:
• Los Gatos Music and Arts for the program "Jazz Masterclass or Youth with Chris Brubeck"
• Friends of the Los Gatos Library for the program "Weekend Readers' Theatre for High School Students''
• Los Gatos Public Media for the program "KCAT Youth and Teen Scholarship Program" • Bay Area Housing for the program "Making Homes Work/Una Casa Mas in Los Gatos" • Youth Theater Alliance for the program "Stars Off Stage" • Los Gatos Museum Association for the program "NUMU Teen Council Internship Program"
• AWO for the program "Stories in Schools for Los Gatos" • Jewish Silicon Valley for the program "Film Screening of Where is Anne Frank and discussion with film's director"
• Los Gatos United Methodist Church for the program ''Essential Showers for the Unhoused in Los Gatos"

• Lousie Van Meter Project Cornerstone for the program "Classroom and Volunteer Support"
• NAMI Santa Clara County for the program "Ending the Silence" Four organizations eligible for Two-year Sustaining Grants all submitted applications and will be awarded funding:
• Live Oak Senior Nutrition & Service Center for the program "Senior Lunch Program" • Counseling and Support Services to Youth for the program "Mental Health Counseling for Los Gatos Students"
• West Valley Community Services for the program "Community Access to Education and Resources (CARE)"
• Next Door Solutions to Domestic Violence for the program "Support Services for Survivors of Domestic Violence”
Assessments of Two-Year Sustaining Grants - Year #1, FY 2022 Author - George Rossmann October 14, 2022
#1- Next Door Solutions to Domestic Violence: $10,000 over two years In its original and current applications, Next Door proposed to serve 20 Los Gatos residents out of a program projected to serve 1,809 adults. In FY 2020 it served 51 residents and continues to expand its services. It received additional funding in the amount of $35,000 from COVID relief funds during FY 2021.
#2 - West Valley Community Services: $40,000 over two years In its original application, WVCS through its CARE program had a target of 166new individuals served from Los Gatos. It met or exceeded its program goals. Its follow-on application has a target of 150. The total CARE budget is $320,000, with support from El Camino Hospital and Santa Clara County. #3 - Counseling and Support Services for Youth: $20,000 over two years Its original application projected that it would serve over 20% of the students in Los Gatos. It held 2744 individual and group therapy sessions in the LGS Union HS District and 259 students were directly impacted. It has made a major expansion in the Ravenswood District and its program budget in Los Gatos has grown from $330,000 to $693,000. It is supported by the Lions, the Rotary, and El Camino Hospital.
#4 - Live Oak Nutrition Center - $44,000 over two years

In its original application, 100% of the grant was for luncheon meals for seniors and approximately 90 would be served per day. Attendance has doubled over the last two years indicating that this goal has been significantly exceeded. The Center will be receiving an additional $25,000 in ARPA funding.

ATTACHMENT
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