Reviewed by: Interim Town Manager, Town Attorney, Chief of Police, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/15/2024
ITEM NO: 11
DESK ITEM
DATE: October 15, 2024
TO: Mayor and Town Council
FROM: Katy Nomura, Interim Town Manager
SUBJECT: Consider the Following Related to the Town’s Fleet and Equipment:
a. Receive a Report Entitled “Town of Los Gatos Fleet Management Analysis”; and
b. Adopt a Resolution to Modify Town Council Policy 4-05 “Town Vehicle and Equipment Acquisition and Replacement Policy”
REMARKS:
Attachment 4 contains the staff presentation.
Attachments Received with the Staff Report:
1. Fleet Evaluation Report
2. Attachment 2 – Policy 4-05 Redline
3. Attachment 3 – Resolution to Change Policy 4-05 with Updated Policy as Exhibit A Attachment Received with this Desk Item:
4. Staff Presentation
Town Fleet and Equipment
Town Council Meeting
October 15, 2024
Item 11
ATTACHMENT 4
RECOMMENDED ACTION
Consider the following related to the Town’s Fleet and Equipment:
a. Receive a report entitled “Town of Los Gatos Fleet Management Analysis”; b. Adopt a resolution to modify Town Council Policy 4-05 “Town Vehicle and Equipment Acquisition and Replacement Policy”
BACKGROUND
• 83 Vehicles and 39 Equipment Items (122 Total) Serving Police Department, PPW and CDD
• Equipment Includes Chipper, Trailers, Radar Speed Signs, Moveable Message Boards, Generators, Compressors and Hand Tools
• Estimated Value of $7.9 million
• Spring 2024 Assessment of Fleet Operation with Three Key Recommendations:
Update Town Council Policy 4-05
Comply with California Zero Emission Vehicle Requirements Evaluate Staffing Levels for Mechanics and the Fleet Operation TOWN COUNCIL POLICY 4-05
• Clarify / Reduce Type of Assets on the Replacement List • Life of Assets to Extend Minimum Length of Time Before Replacement is Considered
• Encourage Use of Hybrid and Zero Emission Vehicles Whenever Possible • Procedure for Adding Vehicles and Equipment to the Replacement List
ZERO EMISSION VEHICLE MANDATES
• California Clean Fleet Regulations Mandate that Medium and Heavy-Duty Vehicle be Transitioned to Zero Emission Vehicles (ZEV) (i.e., all electric) • Starting in 2024, 50% of purchases must be ZEV
• By 2027, 100% of purchases must be ZEV
• Affects 26 Vehicles in the Fleet
• With Silicon Valley Clean Energy (SVCE) Funded Consultants Design Development is Underway for 10 Charging Ports at PPW. No Construction Funding at this Time.
STAFF EVALUATION RESULTS
• Supervising Mechanic Responsibilities Include Non “Wrench-Turning” Work:
• Maintenance of Non-Vehicle Assets: Emergency Generators, Fuel Island • Regulatory Compliance for all Vehicle and Equipment Assets (emissions testing, asset management system management, registering vehicles, Clean Air Board reporting, etc.) • Possible Solutions Include:
• Reducing Assets Owned and Operated
• Leasing Certain Assets
• Adding Staffing to Support Operations
Town Fleet and Equipment
Town Council Meeting
October 15, 2024
Item 11