IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E.
Main Street and virtually through Zoom Webinar (log-in information provided below). Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below. The live stream of the meeting may be viewed on television and/or online at www.LosGatosCA.gov/TownYouTube.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please click this URL to join: https://losgatoscagov.zoom.us/j/85441506294?pwd=TMHBa1ofL5mPW6cJNPdt1rTZvvrMx8.1 Passcode: 115486 You can also type in 854 4150 6294 in the “Join a Meeting” page on the Zoom website at Zoom.us/join and use passcode 115486.
o When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand.
Telephone: Please dial (877) 336-1839 for US Toll-free or (636) 651-0008 for US Toll. (Conference code: 1052180)
o If you are participating by calling in, press #2 on your telephone keypad to raise your hand.
In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and return it to the Town Clerk before the meeting or when the Mayor announces the item for which you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor’s discretion. (2) If you are unable to participate in real-time, you may email to [email protected] the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment). All comments received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet. 11:00 a.m. the Monday before the Council meeting for inclusion in an addendum. 11:00 a.m. on the day of the Council meeting for inclusion in a desk item. (4) Persons wishing to make an audio/visual presentation must submit the presentation electronically to [email protected] no later than 3:00 p.m. on the day of the Council meeting.
TOWN OF LOS GATOS
SPECIAL MEETING OF THE TOWN COUNCIL: STUDY
SESSION AGENDA
NOVEMBER 19, 2024
110 EAST MAIN STREET AND VIA TELECONFERENCE
TOWN COUNCIL CHAMBERS
5:45 PM
Mary Badame, Mayor
Matthew Hudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an emergency circumstance requiring a Council Member to participate remotely under AB 2449 (Government Code 54953)).
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Council only on matters listed on the agenda. Each speaker is limited to three minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)
1. Receive an Introductory Report on the Capital Infrastructure Needs of the Town of Los Gatos.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
PREPARED BY: Nicolle Burnham
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/19/2024
ITEM NO: 1
DATE: November 14, 2024
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Receive an Introductory Report on the Capital Infrastructure Needs of the Town of Los Gatos
RECOMMENDATION:
Receive and provide initial feedback on the preliminary report addressing the capital infrastructure needs of the Town of Los Gatos.
EXECUTIVE SUMMARY:
This report provides an overview of known Los Gatos' current and future capital infrastructure needs, highlighting both funded and unfunded projects critical to maintaining the Town's assets. Key areas of focus include ADA compliance, building assessments, and potential future investments such as police facility consolidation. This session initiates the first of ongoing discussions aimed at developing a long-term strategy to prioritize, fund, and address these needs effectively.
Table 1 is a summary of current projected costs of known capital needs as presented in the report.
The Town has made good strides in assessing Town facilities and identifying part of the scope of the capital needs, capital maintenance, as well as compiling new capital planned or desired.
However, there does not appear to exist a coherent, strategic, and robust approach to capital spending. More work is necessary, and staff looking forward to building a coherent and clear strategy for its work. The focus going forward is intended to be thoughtful analysis, refining expectations to match what can actually be done with existing resources, and in a balanced manner, to take care of what we have before what we want.
ITEM NO. 1.
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SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos DATE: November 14, 2024
Table 1. Summary of Current Known Capital and Maintenance Needs Items / Need Current Opinion of Potential
Costs (2024$)
Town Owned Buildings - Maintenance $ 20,278,913
Town Owned Buildings – Capital Needs $ 1,490,000
Parks1 $ 28,189,000
Storm Drainage $ 23,126,500
Streets and Roads $ 166,037,000
IT Needs $ 310,000
Notes:
1. Cost does not include restoration plans for Ross Creek and Los Gatos Creek as recommended in General Plan 2040.
As noted above information presented here is a first step in the process of building out a capital improvement program. In coming months staff will work to spread these costs over a multiyear horizon and develop a projection of annual capital funding that is needed to maintain and manage the Town’s existing infrastructure and complete projects currently in progress (e.g., Highway 17 Overcrossing at Blossom Hill Road). Staff will also continue to develop the annual projections of roadway resurfacing and curb, gutter, sidewalk repair work, which are currently not included in this discussion.
BACKGROUND:
The Town of Los Gatos prepares a Capital Improvement Program (CIP) Budget annually to address critical infrastructure projects deemed a priority by the Town Council. Historically, CIP funding has been constrained, leading to deferred maintenance and postponed projects across critical areas. This report serves as the starting point for a broader assessment to address these long-standing funding limitations and prepare a structured, sustainable funding plan for future needs.
Through this Study Session, staff is providing initial information about the unfunded capital needs of the Town to increase the Town Council and the public’s awareness of these items. This session is expected to be the first in a series of discussions designed to develop a holistic, longterm funding strategy to maintain existing infrastructure and explore the potential construction of new capital assets.
In recent years, when considering capital projects, the priority has been to:
ITEM NO. 1.
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SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos DATE: November 14, 2024
1. Continue to fund ongoing projects.
2. Increase funding for existing one-time projects when necessary to complete the project.
3. Consider new projects that are critical to operations.
4. Assess potential new projects if funding allows.
However, because available funding for capital projects is limited, many projects are deferred each year and not funded, which adds to the cumulative backlog of infrastructure needs. The impact of limited staffing resources to support project delivery has also hindered the Town’s ability to complete necessary projects within anticipated timelines, further contributing to deferred maintenance and postponed capital improvements.
Attachment 1 provides a 10-year summary of capital funding history, reflecting trends in ongoing and one-time types of funding levels. This overview is intended to inform ongoing discussions by highlighting the limitations in prior funding and their long-term implications on Town infrastructure.
As noted in this attachment, the source of ongoing funding comes from restricted Gas Tax funding, which is limited in use to transportation uses, such as public streets, roadways, bike, and pedestrian facilities. Additionally, the Town has a maintenance of effort to match this funding source resulting in additional investment from the General Fund for these transportation uses. The Town has been investing General Fund and other resources to the GFAR for use on capital projects, but such sources cannot sustain the ongoing transportation and facilities needs.
Current Projects and Their Statuses
Attachment 2 includes an updated list of the currently funded Capital Improvement Projects (CIP), detailing each project’s budget history, project lead, and current funding status. This list was initially presented to the Town Council in May 2024 and has been updated to reflect Fiscal Year 2023/2024 financial closeout and spending as of September 30, 2024.
Overall, current-year project spending has been lower than anticipated due to some projects scheduled for construction in Spring 2025, meaning spending will occur later in the fiscal year.
Additionally, the pace of capital project delivery is impacted by limited staffing resources available to support these efforts. The Parks and Public Works (PPW) team responsible for project execution includes the PPW Director, the Superintendent, the Facilities Operations Manager, the Town Engineer, one Senior Engineer, one Assistant Engineer, and a Construction Project Manager.
The report highlights that these staffing constraints contribute to delays in project timelines, resulting in deferred maintenance and extended project durations. Despite these challenges, the team remains committed to advancing each project efficiently and effectively within available resources.
ITEM NO. 1.
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SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos DATE: November 14, 2024
This section provides a snapshot of active projects and is intended to keep the Town Council and the public informed of progress and potential delays in improving the Town’s infrastructure.
While this is an initial conversation, there is much more to be done to develop a comprehensive approach to capital needs that includes assessing the Town’s present and future capacity to support both the capital and operational requirements of such capital. Additionally, a robust capital program should include the challenging process of prioritizing needs related to existing capital, future required capital, and other capital desires to match the funding available.
DISCUSSION:
Currently, the Parks and Public Works Department (PPW) maintains a comprehensive list of the Town’s ongoing and unfunded capital project needs. These needs are categorized into three main areas: Facilities, Non-Facility Related Needs, and Potential Future Major Needs. Each category is described in detail below.
Facilities Related Needs
In Fiscal Year 2021/22, staff completed a thorough condition assessment of all Town-owned buildings. This assessment documented the current physical state of each property and identified necessary repairs and replacements anticipated over a 15-year period. The results of each assessment were compiled into individual reports for each building and consolidated into a summary table projecting expenses for all Town-owned properties.
Alongside these condition assessments, staff engaged Disability Access Consultants to evaluate all Town-owned buildings and assets (including parks, sidewalks, and other public spaces) for compliance with the Americans with Disabilities Act (ADA). ADA improvements commonly needed include adjustments to door pressures, automatic push bars, door widths, and walkway slopes. The resulting comprehensive database allows staff to systematically address ADA deficiencies as part of broader projects when feasible, and the database is regularly updated as improvements are completed. Because the database is comprehensive and includes a large volume of data, staff has calculated the total cost of improvements needed in each building and distributed them evenly across future fiscal years.
Attachment 3 provides a summary of projected maintenance and repair needs for each Townowned building, based on recent condition assessments and ADA compliance evaluations. This table consolidates anticipated expenses over a 11-year period, taking into account work already completed since the assessments. Current projections estimate that the Town will require approximately $20.28 million (in 2024 dollars) over the next 11 years to address these needs comprehensively. This summary is intended to assist the Town Council in understanding the scope of required infrastructure investments and prioritize funding allocations accordingly.
ITEM NO. 1.
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SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos DATE: November 14, 2024
Streets, Parks, and Other Non-Building Needs
The Town also tracks long-term capital needs for non-building assets, which include streets, parks, sidewalks, and other community infrastructure. Attachment 4 lists future projects identified in these areas, including ADA compliance upgrades for parks, streets, and sidewalks.
ADA work on streets and sidewalks is undertaken annually as part of the street resurfacing program, but a more comprehensive, long-term plan is needed to address other infrastructure.
Additionally, several projects outlined in the 2040 General Plan and the Bicycle and Pedestrian Master Plan remain unfunded and unprioritized. In the coming months, staff will work to develop a prioritization framework and long-term funding plan for these projects, similar to the approach taken for Town-owned buildings. This effort aims to ensure systematic progress in addressing critical infrastructure needs.
At this time, the projects on Attachment 4 have not been prioritized. In the coming months, staff will be working to develop a long-term plan for these projects similar to the one for buildings as seen in attachment 3.
Potential Future Major Needs
Several larger projects or “wish list items” have been identified for potential future consideration, though no formal direction has been received from the Town Council to proceed at this time. These potential projects are outlined below to provide preliminary information and cost estimates:
Police Operations Consolidation: The Los Gatos Monte Sereno Police Department (LGMSPD) operates out of two buildings located 1.5 miles apart: the Civic Center and the Police Operations Building (POB). Operational inefficiencies have resulted from this separation, and the POB may not meet current law enforcement facility and security standards. Additionally, the POB houses the Town’s Emergency Operations Center (EOC) but has limited parking capacity, which could hinder EOC activation during emergencies.
In the Fiscal Year 2023/24 CIP Budget, Project 821-2404 was created to conduct a space study evaluating the POB’s functionality and recommending optimization solutions. The estimated cost for a new or upgraded facility ranges from $1,800 to $2,200 per square foot in 2025 dollars, assuming construction occurs on Town-owned property. Civic Center Upgrades: Built in 1964, the Civic Center requires modernization to meet the current and future needs of the Town. Staff recommends conducting a study to evaluate the building’s use and determine necessary improvements. The study is estimated to cost $100,000 to $125,000. Subsequent improvement costs would be determined based on study findings.
Projects Identified in the 2040 General Plan: The 2040 General Plan outlines two potential feasibility studies for community cultural infrastructure: one for a performing
ITEM NO. 1.
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SUBJECT: Receive a Report on the Capital Infrastructure Needs of the Town of Los Gatos DATE: November 14, 2024
arts center (General Plan Item 6.14QQ) and another for an art and history museum (General Plan Item 6.14RR). These projects are currently unfunded and are not on the active work plan but are included here to prompt early-stage consideration.
CONCLUSION:
This report provides an overview of the currently known unfunded capital and maintenance needs of town-owned facilities. The information provided is intended to start a conversation about the future of current projects, potential future projects, and potential ways to prioritize meeting the Town’s needs.
COORDINATION:
This report has been coordinated with the Town Manager’s Office, the Finance Department, the Los Gatos Monte Sereno Police Department, the Library Director, and the Chief Technology Officer.
FISCAL IMPACT:
There is no fiscal impact in receiving this report. Due to historical funding constraints and limited staffing resources, numerous infrastructure projects remain unfunded or deferred. This report initiates a series of discussions aimed at developing a strategic funding approach to meet both immediate and long-term infrastructure needs.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. History of Capital Funding
2. Current Projects
3. Facilities Needs
4. Roads, Parks and Other Projects
ITEM NO. 1.
FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Gas Tax
Beginning Fund Balance $ 1,075,828 297,303 $ 1,651,113 $ 693,508 $ 703,150 $ 853,821 $ 290,370 $ 1,425,096 $ 1,836,068 $ 1,671,245 $ Source of Funds 682,594 884,525 611,472 865,606 1,217,552 1,261,933 1,283,966 1,385,187 1,617,538 1,827,522 Use of Funds 107,309 106,000 1,569,077 855,965 1,066,881 1,825,384 149,241 974,215 1,782,361 1,570,600 Ending Fund Balance 1,075,828 $ 1,651,113 $ 693,508 $ 703,150 $ 853,821 $ 290,370 $ 1,425,096 $ 1,836,068 $ 1,671,245 $ 1,928,167 $ Utility Underground Funds
Beginning Fund Balance $ 2,814,352 2,687,790 $ 2,881,501 $ 2,929,116 $ 2,997,984 $ 3,079,685 $ 3,118,173 $ 3,201,311 $ 3,302,514 $ 3,438,996 $ Source of Funds 67,150 126,561 47,615 68,868 81,701 87,489 107,763 101,630 136,482 145,255 Use of Funds - - - - - 49,000 24,626 427 - -
Ending Fund Balance 2,814,352 $ 2,881,501 $ 2,929,116 $ 2,997,984 $ 3,079,685 $ 3,118,173 $ 3,201,311 $ 3,302,514 $ 3,438,996 $ 3,584,251 $ Traffic Mitigation Funds
Beginning Fund Balance $ 184,940 178,226 $ 207,207 $ 228,542 $ 260,487 $ 304,648 $ 348,661 $ 381,319 $ 405,570 $ 431,079 $ Source of Funds 609,962 90,612 163,126 151,452 118,787 136,639 397,094 552,042 725,597 296,721 Use of Funds 587,695 83,897 141,791 119,507 74,626 92,626 364,435 527,791 700,088 218,308 Ending Fund Balance 184,940 $ 207,207 $ 228,542 $ 260,487 $ 304,648 $ 348,661 $ 381,319 $ 405,570 $ 431,079 $ 509,491 $ Grant Funds
Beginning Fund Balance $ (369,988) (288,730) $ (379,946) $ (380,252) $ (134,111) $ (255,637) $ (343,705) $ (699,244) $ (948,603) $ (406,890) $ Source of Funds 171,485 870,911 3,093 261,534 257,968 396,335 342,973 8,505,080 1,693,216 2,310,178 Use of Funds 181,443 952,169 3,400 15,394 379,494 484,403 698,512 8,754,439 1,151,504 4,466,791 Ending Fund Balance (369,988) $ (379,946) $ (380,252) $ (134,111) $ (255,637) $ (343,705) $ (699,244) $ (948,603) $ (406,890) $ (2,598,237) $ Storm Drain Funds
Beginning Fund Balance $ 1,592,794 1,330,894 $ 1,668,054 $ 1,805,441 $ 2,485,997 $ 2,628,557 $ 2,760,276 $ 2,917,690 $ 3,218,811 $ 3,218,331 $ Source of Funds 171,080 261,900 150,137 807,249 172,260 172,719 158,025 340,369 217,601 312,917 Use of Funds 95,820 - 12,750 126,692 29,700 41,000 611 39,248 218,081 - Ending Fund Balance 1,592,794 $ 1,668,054 $ 1,805,441 $ 2,485,997 $ 2,628,557 $ 2,760,276 $ 2,917,690 $ 3,218,811 $ 3,218,331 $ 3,531,248 $ GFAR
Beginning Fund Balance $ 15,531,605 8,302,327 $ 14,788,787 $ 18,253,744 $ 12,175,060 $ 8,518,983 $ 13,861,073 $ 15,433,836 $ 14,783,788 $ 21,725,837 $ Source of Funds
Dedicated to Streets 504,658 962,375 522,722 604,325 690,831 1,096,738 1,182,448 1,306,705 1,068,991 1,043,816 Council Priorities - Economic Recovery Reserve - - - - - - 121,256 555,083 4,830,572 2,024,281 Developer Contributions 2,807 101,865 118,988 9,128 533,634 65,748 43,566 535,571 14,820 12,880 Insurance Settlement - - - - - - - - 1,565,000 -
Measure G Proceeds - - - - - - - 1,769,057 629,064 620,044 10 Year Summary
November 14, 2024
ITEM NO. 1.
FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals 10 Year Summary
Other Sources 7,515 464,932 488,351 33,803 216,188 331,554 223,475 636,324 333,058 269,001 PG&E Loan - - - - - - 1,560,336 - - -
Transfers In - Others 39,640 38,213 - - 300,000 30,000 - - 733,000 - Transfers In - Equipment Replacement - - 295,680 - - 525,000 - - - - Transfers In - Facilities Maintenance 12,146 924,648 - - 50,000 788,000 - - - - Transfers In - General Fund 531,014 7,271,491 7,298,187 2,638,224 2,335,220 6,982,591 3,401,479 1,750,001 3,006,978 1,615,000 VTA Measure B - 2010 185,049 183,262 189,947 192,319 188,475 207,650 - 188,495 190,649 245,285 VTA Measure B - 2016 - - - - - 1,299,688 201,732 570,497 1,335,576 683,680 Total Source of Funds 1,282,830 9,946,786 8,913,875 3,477,799 4,314,348 11,326,969 6,734,292 7,311,731 13,707,708 6,513,986 Use of Funds
Project Construction 1,484,857 2,609,078 5,120,335 8,831,236 7,329,108 5,470,903 4,681,525 7,419,225 6,183,263 6,584,205 Staff Salaries and Benefits - - 128,775 209,631 223,701 96,360 62,387 124,939 164,780 94,546 Transfers Out 540,792 108,429 199,808 515,616 417,616 417,616 417,616 417,616 417,616 441,491 Total Use of Funds 2,025,649 2,717,507 5,448,918 9,556,483 7,970,425 5,984,879 5,161,529 7,961,779 6,765,659 7,120,242 Ending Fund Balance 15,531,605 $ 14,788,787 $ 18,253,744 $ 12,175,060 $ 8,518,983 $ 13,861,073 $ 15,433,836 $ 14,783,788 $ 21,725,837 $ 21,148,734 $ November 14, 2024
ITEM NO. 1.
Project Number and Name
Expended
Through2022/23 2023/24 Actuals
Carryforward to
2024/25 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget 2028/29 Budget Total Budgeted Projected
Available Funding
(Total Budgeted ‐
Expended Through
2022/23) 2023/24 Actuals
Projected
Spending 24/25
FY 2024/25 YTD
Spending through
9/30/24
% Spent Vs
Projected
Reconstruction
811‐9901 Street Repair & Resurfacing 24,851,825 3,649,898 3,852,936 3,534,839 3,534,839 3,534,839 3,534,839 3,534,839 50,028,854 25,177,029 3,649,898 3,800,000 5,556 0.15% 811‐9903 Pavement Rehab‐Crack Seal 1,616,628 180,000 180,000 180,000 180,000 180,000 180,000 180,000 2,876,628 1,260,000 180,000 ‐ 180,000 ‐ Maintenance‐Safety ‐ ‐
811‐9902 Annual Street Restriping ‐ 180,228 ‐ 15,000 20,000 30,000 40,000 50,000 335,228 ‐ 155,000 ‐ 15,000 ‐ 811‐9904 Unanticipated Repairs ‐ Annual ‐ 9,572 10,788 100,000 100,000 100,000 100,000 100,000 520,360 520,360 9,572 111,000 1,421 1.28% 815‐9930 Retaining Wall Repairs 1,595,978 24,064 542,736 50,000 50,000 50,000 50,000 50,000 2,412,777 816,799 24,064 ‐ 25,000 0.00% 811‐0008 Shannon Road Repair 433,152 196,438 4,246,474 ‐ 500,000 ‐ ‐ ‐ 5,376,064 4,942,912 196,438 4,746,474 50 0.00% 811‐0010 Blossom Hill Rd ‐ Union to Camden ‐ ‐ ‐ ‐ 800,000 ‐ ‐ ‐ 800,000 ‐ 800,000 ‐ 400,000 ‐ 812‐0130 Roadside Fire Fuel Reduction ‐ Annual 999,809 186,640 1,385,551 100,000 100,000 100,000 100,000 100,000 3,072,000 2,072,191 186,640 ‐ 1,000,000 ‐ 812‐0131 East Main Street Crosswalk Improvements ‐ 43,700 ‐ 271,300 ‐ ‐ ‐ ‐ 315,000 ‐ 271,300 ‐ 100,000 0.00% 812‐0133 VMT Mitigation Program 134,767 33,069 ‐ 82,164 ‐ ‐ ‐ ‐ 250,000 115,233 33,069 30,000 1,134 3.78% 812‐0134 Measure B Education & Encouragement 18,671 31,506 ‐ 88,168 ‐ ‐ ‐ ‐ 138,345 119,674 31,506 ‐ 30,000 0.00% 812‐0135 Town‐wide Speed Studies ‐ ‐ ‐ 80,000 ‐ ‐ ‐ ‐ 80,000 ‐ 80,000 ‐ ‐ ‐ Street Improvements ‐ ‐ 813‐9921 Curb, Gutter & Sidewalk Maintenance 5,108,300 133,367 481,201 300,000 300,000 300,000 300,000 300,000 7,222,868 2,114,568 133,367 400,000 210,331 52.58% 813‐0218 Shannon Road Ped & Bikeway Improvements 263,407 101,435 ‐ 2,342,102 ‐ ‐ ‐ ‐ 2,706,944 2,443,537 101,435 1,937,809 624 0.03% 813‐0225 Utility Undergrounding Improvements ‐ 2,852 ‐ 299,573 ‐ ‐ ‐ ‐ 302,425 ‐ 299,573 ‐ ‐ ‐ 813‐0227 Traffic Signal Modernization 2,001,927 157,832 ‐ 31,884 ‐ ‐ ‐ ‐ 2,191,643 189,717 ‐ 157,832 ‐ ‐ 813‐0235
Downtown StreetscapeRevitalization/Economic Recovery Efforts 1,929,140 239,867 ‐ 272,633 ‐ ‐ ‐ ‐ 2,441,640 512,500 ‐ 239,867 ‐ 0.00% 813‐0237 State Route 17 Corridor Congestion Relief 600,000 ‐ 867,000 ‐ 600,000 600,000 600,000 600,000 3,867,000 3,267,000 ‐ 867,000 ‐ 0.00% 813‐0240 Winchester Class IV Bikeway ‐ 942,062 ‐ 693,560 ‐ ‐ ‐ ‐ 1,635,622 ‐ 693,560 ‐ ‐ ‐ 813‐0241 Kennedy Sidewalk & Bike Lanes ‐ LGB to
Englewood ‐ ‐ ‐ 2,365,376 ‐ ‐ ‐ ‐ 2,365,376 ‐ 2,365,376 ‐ 250,000 0.00% 813‐0242 Parking Program Implementation 153,110 54,429 ‐ 609,916 ‐ ‐ ‐ ‐ 817,455 664,345 54,429 384,998 9,939 2.58% 813‐0244 Overlook Road Tree Replacement ‐ ‐ ‐ ‐ 40,000 ‐ ‐ ‐ 40,000 ‐ 40,000 ‐ 40,000 ‐ 816‐0414
Stormwater System ‐ Pollution Prevention
Compliance 22,722 38,747 ‐ 36,531 ‐ ‐ ‐ ‐ 98,000 75,278 38,747 ‐ 36,531 0.00% 816‐0420 Annual Storm Drain Improvements ‐ 291,181 ‐ 252,219 ‐ ‐ ‐ ‐ 543,400 ‐ 252,219 ‐ ‐ ‐ 816‐0421 Loma Street Drainage ‐ ‐ 100,000 250,000 ‐ 496,300 ‐ ‐ 846,300 ‐ 846,300 ‐ 150,000 ‐ 816‐0422 Harwood/Belridge Drainage Study ‐ ‐ ‐ 100,000 ‐ ‐ ‐ ‐ 100,000 ‐ 100,000 ‐ 50,000 ‐ 816‐0423 709 University Avenue Drainage System
Replacement ‐ ‐ ‐ 200,000 ‐ ‐ ‐ ‐ 200,000 ‐ 200,000 ‐ 75,000 ‐ 816‐0424 333 University Inlet Capacity Improvements ‐ ‐ ‐ 50,000 ‐ ‐ ‐ ‐ 50,000 ‐ 50,000 ‐ ‐ ‐ 816‐0425 Storm Drainage Mapping ‐ ‐ 190,000 ‐ 260,001 ‐ ‐ ‐ 450,001 ‐ 450,001 ‐ 400,000 0.00% 817‐0705 Downtown Parking Lots Seal Coat & Restriping ‐ 84,839 15,161 ‐ 50,000 ‐ 10,000 10,000 170,000 ‐ 85,161 ‐ ‐ ‐ 817‐0708 Parking Lot 4 Repair/Waterproofing 199,800 14,841 ‐ 35,359 ‐ ‐ ‐ ‐ 250,000 50,200 ‐ 14,841 ‐ ‐ Bridges ‐ ‐
818‐0801 Quito Road ‐ Bridge Replacement ‐ 64,594 ‐ 285,087 ‐ ‐ ‐ ‐ 349,681 285,087 ‐ ‐ ‐ 818‐0803 Highway 17 Bicycle & Pedestrian Bridge ‐ 1,083,238 603,009 ‐ 2,805,877 ‐ ‐ ‐ ‐ 4,492,124 3,408,886 603,009 ‐ 1,056,319 0.00% 818‐0804 Timber Bridge Inspection ‐ ‐ ‐ ‐ 25,000 ‐ 25,000 ‐ 50,000 ‐ 50,000 ‐ ‐ Parks ‐ ‐
831‐4007 Oak Meadow Bandstand Area Improvements 22,282 9,125 ‐ 255,323 ‐ ‐ ‐ ‐ 286,730 264,448 9,125 190,000 258 0.14% 831‐4008 Oak Meadow Park Plane Recoating ‐ ‐ ‐ ‐ ‐ ‐ 40,000 ‐ 40,000 ‐ 40,000 ‐ ‐ ‐ 831‐4202 Town Plaza Turf Repairs ‐ 9,116 27,000 ‐ 15,000 ‐ ‐ ‐ 51,116 ‐ 42,000 ‐ 42,000 0.00% 831‐4404 Creekside Turf Replacement ‐ ‐ ‐ 500,000 ‐ ‐ ‐ ‐ 500,000 ‐ 500,000 ‐ ‐ ‐ 831‐4605 Parks Playground Fibar Project 92,531 36,820 20,149 ‐ 25,000 ‐ 25,000 25,000 224,500 131,969 ‐ 36,820 ‐ ‐ 831‐4610 Pinehurst Community Garden 14,314 32,015 288,671 ‐ 50,000 ‐ ‐ ‐ 385,000 370,686 32,015 ‐ 50,000 0.00% 831‐4611 Sport Court Resurfacing ‐ ‐ ‐ ‐ 100,000 ‐ ‐ ‐ 100,000 ‐ 100,000 ‐ 100,000 0.00% Trails ‐ ‐ ‐ 832‐4503 Charter Oaks Trail Improvement ‐ 72,942 ‐ 474,891 ‐ ‐ ‐ ‐ 547,833 ‐ 474,891 ‐ ‐ 832‐4504 Open Space Trail Upgrades ‐ ‐ ‐ 152,000 ‐ ‐ ‐ ‐ 152,000 ‐ 152,000 ‐ 75,000 0.00% 832‐4505 Trailhead Connector 692,000 3,752,315 ‐ 5,077,536 ‐ ‐ ‐ ‐ 9,521,851 8,829,851 3,752,315 822,953 315,713 38.36% 832‐4508 Vegetation Management ‐ Town‐wide 244,826 5,392 97,489 432,959 100,000 100,000 100,000 100,000 1,180,666 935,840 5,392 930,417 4,101 0.44% 832‐4510 Lynn Ave Pedestrian Path Design ‐ 27,100 212,900 ‐ 50,000 ‐ ‐ ‐ 290,000 290,000 27,100 ‐ 50,000 0.00% New Information on Projected Spending
Capital Expenditures and Project Status
Financial Summary
November 14, 2024
ITEM NO. 1.
Project Number and Name
Expended
Through2022/23 2023/24 Actuals
Carryforward to
2024/25 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget 2028/29 Budget Total Budgeted Projected
Available Funding
(Total Budgeted ‐
Expended Through
2022/23) 2023/24 Actuals
Projected
Spending 24/25
FY 2024/25 YTD
Spending through
9/30/24
% Spent Vs
Projected
New Information on Projected Spending
Capital Expenditures and Project Status
Financial Summary
Town Infrastructure ‐ ‐ 821‐2002 Town Beautification 129,422 17,687 7,517 15,000 15,000 15,000 15,000 15,000 229,625 100,203 17,687 ‐ 15,000 0.00% 821‐2009 Public Art Gateway Project 50,000 20,611 60,889 37,500 ‐ 37,500 ‐ ‐ 206,500 156,500 20,611 37,500 ‐ 0.00% 821‐2012 Emergency Preparedness ‐ ‐ ‐ 96,780 ‐ ‐ ‐ ‐ 96,780 ‐ 96,780 ‐ 20,000 0.00% 821‐2013 Annual ADA Compliance Work ‐ ‐ 42,130 70,000 20,000 20,000 20,000 20,000 192,130 ‐ 192,130 ‐ 40,000 0.00% 821‐2117 Civic Center ADA Restrooms and HR Offices 74,924 91,592 ‐ 813,484 ‐ ‐ ‐ ‐ 980,000 905,076 91,592 730,000 1,102 0.15% 821‐2120 Civic Center Plumbing Repair ‐ 20,428 19,572 40,000 ‐ 40,000 ‐ ‐ 120,000 120,000 20,428 20,000 ‐ 0.00% 821‐2121 TMO Roof Repairs ‐ ‐ ‐ 79,640 ‐ ‐ ‐ ‐ 79,640 ‐ 79,640 79,640 79,640 100.00% 821‐2208 ARC – Interim Community Center ‐ ‐ 866,281 ‐ 11,333 ‐ ‐ ‐ 877,614 ‐ 877,614 ‐ 30,000 0.00% 821‐2302 Building Replacement at Corporation Yard 2,156,661 187,152 ‐ 319,881 ‐ ‐ ‐ ‐ 2,663,694 507,033 187,152 250,000 1,815 0.73% 821‐2310 Engineering Counter Modification ‐ 19,656 ‐ 20,344 ‐ ‐ ‐ ‐ 40,000 40,000 19,656 40,000 2,129 5.32% 821‐2311 Fleet Service Outdoor Work Area (Design ‐ ‐ ‐ ‐ 45,000 ‐ ‐ ‐ 45,000 ‐ 45,000 ‐ 35,000 0.00% 821‐2404 POB Space Study ‐ ‐ ‐ 75,000 ‐ ‐ ‐ ‐ 75,000 ‐ 75,000 ‐ 40,000 0.00% 821‐2504 Library Improvements ‐ ‐ ‐ 22,000 ‐ ‐ ‐ ‐ 22,000 ‐ 22,000 ‐ ‐ ‐ 821‐2505 Battery Power Supply ‐ Library 439,466 100,716 ‐ 2,818 ‐ ‐ ‐ ‐ 543,000 103,534 ‐ 100,716 ‐ ‐ 821‐2601 ADA Upgrade for Public Restrooms ‐ Adult 103,964 301,054 ‐ 298,844 ‐ ‐ ‐ ‐ 703,861 599,898 301,054 75,000 ‐ 0.00% Equipment ‐ ‐
841‐6003 Town‐wide Document Imaging Project ‐ 198,011 ‐ 16,989 ‐ ‐ ‐ ‐ 215,000 ‐ 16,989 ‐ 16,989 0.00% 841‐6101 Enterprise Resource Planning Upgrade 470,129 355,407 ‐ 777,017 ‐ ‐ ‐ ‐ 1,602,554 1,132,425 355,407 ‐ 505,607 0.00% 841‐6103 EOC Communications Upgrade ‐ 24,717 ‐ 6,000 ‐ ‐ ‐ ‐ 30,717 ‐ 6,000 ‐ 6,000 0.00% 841‐6104 IT Disaster Recovery Improvements ‐ 171,163 ‐ 28,837 ‐ ‐ ‐ ‐ 200,000 ‐ 28,837 ‐ 10,000 0.00% TOTALS 47,588,397 11,498,784 32,566,579 7,071,632 5,618,639 5,129,839 5,039,839 5,084,839 119,598,548 72,010,151 11,498,784 19,429,237 633,813 November 14, 2024
ITEM NO. 1.
Location/Building Project/System Type Project Name FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALS Civic Center Parking Lots/Sidewalks Replace exposed aggregate walkway $ 110,000 $ 110,000 Civic Center Parking Lots/Sidewalks Pavement maintenance / restriping $ 16,000 $ 16,000 Civic Center Building Envelope Replace sealant between plaza deck and police $ 30,000 $ 30,000 Civic Center Building Envelope Annual sealant maintenance $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 44,000 Civic Center Building Envelope Plaza deck and fountain waterproofing $ 1,800,000 $ 1,800,000 Civic Center Roof Systems Annual maintenance $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 27,500 Civic Center Mechanical Systems
Replace terminal units and valves, piping, and abate asbestos insulation $ 1,680,000 $ 1,680,000
Civic Center Mechanical Systems Replace police dispatch AHU $ 60,000 $ 60,000 Civic Center Mechanical Systems Replace chiller and cooling tower $ 450,000 $ 450,000 Civic Center Mechanical Systems Replace Building controls $ 225,000 $ 225,000Civic Center Mechanical Systems Replace unit 2 in Council Chamber IT room $ 15,000 $ 15,000 Civic Center Mechanical Systems Insulate boiler room piping $ 7,500 $ 7,500 Civic Center Electrical Systems Replace original electrical equipment $ 475,000 $ 475,000 Civic Center Plumbing Systems Replace sanitary sewer line in police dispatch $ 160,000 $ 160,000 Civic Center Fire/Life Safety Systems Replace fire sprinker heads $ 10,000 $ 10,000 Civic Center Interiors Replace carpet $ 180,000 $ 180,000 Civic Center Interiors Paint Interior Walls $ 24,000 $ 24,000 Civic Center Interiors Replace interior door closers $ 96,000 $ 96,000 Civic Center Conveyance Systems Overhaul staff elevator in NUMU $ 160,000 $ 160,000 Civic Center Accessibility Issues DAC Accessibility Compliance $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 109,871 $ 1,208,582 Adult Recreation Center Parking Lots/Sidewalks Parking lot reconstruction / correct slope / correct entrance $ 550,000 $ 550,000 Adult Recreation Center Building Envelope Paint exterior $ 65,000 $ 65,000 Adult Recreation Center Building Envelope Replace single pane windows $ 220,000 $ 220,000 Adult Recreation Center Roof Systems Roof replacement $ 190,000 $ 190,000 Adult Recreation Center Roof Systems Roof Maintenance $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 50,000 Adult Recreation Center Mechanical Systems Replace AHU's in mechanical room $ 275,000 $ 275,000 Adult Recreation Center Mechanical Systems Replace roof mounted air handler $ 80,000 $ 80,000 Adult Recreation Center Mechanical Systems Replace kitchen exhaust fan $ 2,500 $ 2,500 Adult Recreation Center Electrical Systems Overhaul electrical system $ 200,000 $ 200,000 Adult Recreation Center Fire/Life Safety Systems Replace fire sprinkler monitoring system $ 25,000 $ 25,000 Adult Recreation Center Accessibility Issues DAC Accessibility Compliance $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 39,337 $ 432,711 Library Parking Lot/Sidewalks Parking lot maintenance $ 8,500 $ 8,500 $ 17,000 Library Parking Lot/Sidewalks Bioswale maintenance $ 10,000 $ 10,000 Library Roof Systems Annual roof maintenance $ 5,000 $ 5,000Library Mechanical systems Replace rooftop Unit RTU‐1 $ 450,000 $ 450,000Library Mechanical systems Replace EF‐1 $ 4,000 $ 4,000 Library Mechanical systems Replace boiler B‐1 $ 60,000 $ 60,000 Library Mechanical systems Replace VRV heat pump system HP‐1 $ 175,000 $ 175,000Library Mechanical systems Replace fan powered terminal units $ 50,000 $ 50,000Library Electrical Systems Replace Lutron $ 400,000 $ 400,000 Library Electrical Systems Replace "saucer‐style" LED lights $ 18,000 $ 18,000 Library Electrical Systems Test and Certify Main Electric Panel $ 50,000 $ 50,000 $ 50,000 $ 150,000 Library Electrical Systems Replace PV Inverters $ 40,000 $ 40,000 Library Fire/Life Safety Systems Replace/Upgrade fire alarm system $ 50,000 $ 50,000 Library Interiors Replace floor coverings $ 180,000 $ 180,000 $ 360,000 Library Interiors Replace interior door closers $ 20,000 $ 20,000Library Accessibility Issues DAC Accessibility Compliance $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 19,059 $ 209,650 Library Conveyance Systems Elevators $ 160,000 $ 160,000 Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36 November 19, 2024
ITEM NO. 1.
Location/Building Project/System Type Project Name FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALS Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36 Youth Recreation Center Parking Lot/Sidewalks Parking lot maintenance $ 6,500 $ 6,500 $ 13,000 Youth Recreation Center Building Envelope Paint exterior $ 15,000 $ 15,000Youth Recreation Center Building Envelope Replace single pane windows $ 55,000 $ 55,000 Youth Recreation Center Mechanical Systems Replace 5‐ton split system and furnace $ 24,000 $ 24,000 Youth Recreation Center Mechanical Systems Replace 4‐ton split system and furnace $ 18,000 $ 18,000 Youth Recreation Center Plumbing System Replace 40‐Gal, 40‐MBH domestic water heater $ 4,000 $ 4,000 Youth Recreation Center Electrical Systems Overhaul electrical system $ 70,000 $ 70,000 Youth Recreation Center Interiors Test vinyl tile for asbestos and replace $ 25,000 $ 25,000 Youth Recreation Center Interiors Paint interiors $ 12,000 $ 12,000 $ 24,000 Youth Recreation Center Accessibility Issues DAC Accessibility Compliance $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 17,539 $ 192,926 Police Operations Building Parking Lots/Sidewalks Parking lot maintenance $ 12,000 $ 12,000 $ 24,000 Police Operations Building Parking Lots/Sidewalks Maintain electric gates $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 12,000 Police Operations Building Building Envelope Paint exterior $ 55,000 $ 55,000 Police Operations Building Building Envelope Repair expansion joint gap between original building and addition $ 55,000 $ 55,000 Police Operations Building Roof Systems Replace roof $ 510,000 $ 510,000 Police Operations Building Roof Systems Roof Maintenance $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 44,000 Police Operations Building Mechanical Systems Replace packaged rooftop units $ 335,000 $ 335,000 Police Operations Building Mechanical Systems Replace two split systems $ 30,000 $ 30,000 Police Operations Building Electrical Systems Replace automatic transfer switch $ 25,000 $ 25,000 Police Operations Building Plumbing Systems Replace 120‐Gal, 300 MBH domestic water heater $ 35,000 $ 35,000 Police Operations Building Fire/Life Safety Systems Replace fire alarm control panel and initiation devices $ 20,000 $ 20,000 Police Operations Building Interiors Paint interior walls $ 18,000 $ 18,000 $ 36,000 Police Operations Building Interiors Replace carpet/vinyl flooring $ 50,000 $ 50,000 Police Operations Building Accessibility Issues DAC Accessibility Compliance $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 9,078 $ 99,854 PPW ‐ Equipment Building Parking Lots/Sidewalks Mill and overlay parking lot $ 190,000 $ 190,000 PPW ‐ Equipment Building Building Envelope Paint exterior $ 20,000 $ 20,000 PPW ‐ Equipment Building Mechanical Systems Replace 1.5‐ton split system $ 4,000 $ 4,000 PPW ‐ Equipment Building Mechanical Systems Replace 4‐ton packaged unit $ 20,000 $ 20,000 PPW ‐ Equipment Building Mechanical Systems Replace suspended unit heaters $ 20,000 $ 20,000 PPW ‐ Equipment Building Mechanical Systems Replace exhaust fans $ 10,000 $ 10,000 PPW ‐ Equipment Building Electrical Systems Replace exterior fused disconnect and panel board $ 10,000 $ 10,000 PPW ‐ Equipment Building Electrical Systems Replace automatic transfer switch $ 20,000 $ 20,000PPW ‐ Equipment Building Electrical Systems Allowance for replacing 60 KW emergency generator with 200 KW $ 120,000 $ 120,000 PPW ‐ Equipment Building Plumbing Systems Replace water heater $ 10,000 $ 10,000 PPW ‐ Equipment Building Interiors Paint interiors $ 12,000 $ 12,000 PPW ‐ Equipment Building Interiors Replace vinyl tile and repaint floors $ 22,000 $ 22,000PPW ‐ Equipment Building Accessibility Issues DAC Accessibility Compliance $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 8,732 $ 96,053 PPW ‐ Engineering Building Building Envelope Paint exterior $ 9,000 $ 9,000PPW ‐ Engineering Building Plumbing Systems Plumbing ‐ renovated 2022 $ 25,000 $ 25,000 PPW ‐ Engineering Building Interiors Paint interiors $ 12,000 $ 12,000 PPW ‐ Engineering Building Accessibility Issues DAC Accessibility Compliance $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 4,790 $ 52,685 PPW ‐ Corp Yard White House Parking Lots/Sidewalks Maintenace $ 7,000 $ 7,000PPW ‐ Corp Yard White House Mechanical Systems Replace upstairs HVAC system $ 20,000 $ 20,000 PPW ‐ Corp Yard White House Mechanical Systems Replace downstairs HVAC system $ 20,000 $ 20,000 PPW ‐ Corp Yard White House Electrical Systems Replace 200‐amp main electrical panel $ 25,000 $ 25,000PPW ‐ Corp Yard White House Plumbing Systems Replace 40‐MBH, 30‐Gal domestic water heater $ 6,000 $ 6,000 PPW ‐ Corp Yard White House Interiors Paint interiors $ 15,000 $ 15,000 PPW ‐ Corp Yard White House Interiors Refinish wood floors and replace carpet $ 44,000 $ 44,000 PPW ‐ Corp Yard White House Accessibility Issues DAC Accessibility Compliance $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 21,612 $ 237,730 PPW ‐ Corp Yard Parking Lots/Sidewalks Paint Carport and Maintenance Building $ 50,000 $ 50,000 November 19, 2024
ITEM NO. 1.
Location/Building Project/System Type Project Name FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALS Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36 Forbes Mill Museum Parking Lots/Sidewalks Parking lot maintenance $ 6,500 $ 6,500 Forbes Mill Museum Building Envelope Repoint external masonry walls $ 2,500 $ 2,500 Forbes Mill Museum Building Envelope Refurbish historic barn door and replace broken windows $ 4,500 $ 4,500 Forbes Mill Museum Roof Systems Roof replacement $ 92,000 $ 92,000 Forbes Mill Museum Roof Systems Annual roof maintenance $ 5,000 $ 5,000 $ 10,000 Forbes Mill Museum Mechanical Systems Replace HVAC system $ 50,000 $ 50,000Forbes Mill Museum Mechanical Systems Replace exhaust fans $ 2,000 $ 2,000 Forbes Mill Museum Electrical Systems Overhaul electrical system $ 50,000 $ 50,000Forbes Mill Museum Plumbing Systems Replace 2‐KW, 6‐Gal domestic water heater $ 1,500 $ 1,500 Forbes Mill Museum Plumbing Systems Replace 'private' restroom fixtures $ 4,000 $ 4,000 Forbes Mill Museum Fire/Life Safety Systems Replace security system $ 20,000 $ 20,000 Forbes Mill Museum Interiors Repair trip hazard $ 500 $ 500Forbes Mill Museum Interiors Replace flooring $ 7,500 $ 7,500 Forbes Mill Museum Interiors Paint interiors $ 22,000 $ 22,000 $ 44,000Forbes Mill Museum Accessibility Issues DAC Accessibility Compliance $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 13,900 $ 152,900 Tait Museum Parking Lots/Sidewalks Ramp and railing repainting $ 2,500 $ 2,500 $ 5,000 Tait Museum Parking Lots/Sidewalks Mill and overlay parking lot $ 10,500 $ 10,500 Tait Museum Building envelope Patch stucco walls $ 2,500 $ 2,500 Tait Museum Building envelope Paint exterior $ 15,000 $ 15,000 Tait Museum Building envelope Replace/refinish exterior doors $ 10,500 $ 10,500Tait Museum Building envelope Replace windows while retaining historic glass $ 30,000 $ 30,000 Tait Museum Roof Systems Annual roof maintenance $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 22,000 Tait Museum Mechanical Systems Replace 120‐MBH Furnace and 5‐ton split system $ 20,000 $ 20,000 Tait Museum Plumbing Systems Replace or install water heater $ 3,000 $ 3,000 Tait Museum Plumbing Systems Replace galvanized piping $ 10,000 $ 10,000 Tait Museum Plumbing Systems Replace kitchen sink $ 2,000 $ 2,000 Tait Museum Fire/Life Safety Systems Replace security system $ 20,000 $ 20,000 Tait Museum Interiors Paint interiors $ 15,000 $ 15,000 $ 30,000Tait Museum Interiors Modernize kitchen $ 20,000 $ 20,000Tait Museum Accessibility Issues DAC Accessibility Compliance $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 14,690 $ 161,585 November 19, 2024
ITEM NO. 1.
Location/Building Project/System Type Project Name FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALS Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36 Los Gatos Theatre Site/Parking Lots/Sidewalks Asphalt and drainage improvements $ 250,000 $ 250,000 Los Gatos Theatre Site/Parking Lots/Sidewalks Curbing repair $ 40,000 $ 40,000 Los Gatos Theatre Site/Parking Lots/Sidewalks Gate latch repair $ 4,000 $ 4,000 Los Gatos Theatre Building Envelope Window replacement $ 250,000 $ 250,000 Los Gatos Theatre Building Envelope Doors replacement $ 150,000 $ 150,000 Los Gatos Theatre Building Envelope Entrance door operator $ 7,500 $ 7,500 Los Gatos Theatre Building Envelope Balcony and entrance terazzo $ 150,000 $ 150,000 Los Gatos Theatre Building Envelope Marquee maintenance $ 75,000 $ 75,000 Los Gatos Theatre Building Envelope Paint exterior $ 60,000 $ 60,000 Los Gatos Theatre Roof Systems Downspout maintenance $ 20,000 $ 20,000 Los Gatos Theatre Roof Systems Leakage repair $ 1,500 $ 1,500 $ 3,000Los Gatos Theatre Roof Systems Roof replacement $ 250,000 $ 250,000 Los Gatos Theatre Mechanical Systems Interior lighting controls $ 150,000 $ 150,000 Los Gatos Theatre Mechanical Systems HVAC system improvements $ 500,000 $ 500,000 Los Gatos Theatre Electrical Systems Overhaul electrical system $ 350,000 $ 350,000 Los Gatos Theatre Fire/Life Safety Systems Phone line ‐ Fire alarm $ 50,000 $ 50,000 Los Gatos Theatre Fire/Life Safety Systems Large equipment bracing $ 20,000 $ 20,000 Los Gatos Theatre Interiors Paint interior $ 60,000 $ 60,000 Los Gatos Theatre Interiors Baseboard repair $ 10,000 $ 10,000 Los Gatos Theatre Interiors Flooring replacement $ 150,000 $ 150,000 Los Gatos Theatre Interiors Main theatre seating $ 400,000 $ 400,000 Los Gatos Theatre Interiors Replacement lighting fixtures $ 25,000 $ 25,000 Los Gatos Theatre Interiors Concessions equipment $ 30,000 $ 30,000 Los Gatos Theatre Interiors PA system $ 5,000 $ 5,000
Los Gatos Theatre Accessibility Issues DAC Accessibility Compliance $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 36,071 $ 396,784 Los Gatos Theatre Conveyance Systems Phone line ‐ Elevator $ 50,000 $ 50,000 Underground Parking Garage Parking Lots/Sidewalks Lot restriping $ 18,000 $ 18,000Underground Parking Garage Electrical Systems Refinish pole lights $ 45,000 $ 45,000 Underground Parking Garage Fire/Life Safety Systems Replace sprinkler system $ 80,000 $ 80,000Underground Parking Garage Fire/Life Safety Systems Replace sprinkler monitoring system $ 10,000 $ 10,000 Underground Parking Garage Accessibility Issues DAC Accessibility Compliance ‐ Parking Lot 4 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 7,025 $ 77,277 Balzer Field (Restrooms Bldg.) Parking Lots/Sidewalks Parking lot maintenance $ 7,000 $ 7,000 $ 14,000 Balzer Field (Restrooms Bldg.) Building Envelope Paint exterior $ 8,000 $ 8,000 Balzer Field (Restrooms Bldg.) Roof Systems Roof replacement $ 8,000 $ 8,000 Balzer Field (Restrooms Bldg.) Mechanical Systems Replace ceiling mounted exhaust fans $ 2,000 $ 2,000 Balzer Field (Restrooms Bldg.) Plumbing Systems Replace 5‐Gal electric domestic water heater $ 2,000 $ 2,000 Balzer Field (Restrooms Bldg.) Interiors Paint interiors $ 3,000 $ 3,000 $ 6,000Balzer Field (Restrooms Bldg.) Accessibility Issues DAC Accessibility Compliance $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 2,420 $ 26,621 Belgatos Park (Restrooms Bldg.) Parking Lots/Sidewalks Parking lot maintenance $ 6,000 $ 6,000 Belgatos Park (Restrooms Bldg.) Building Envelope Paint exterior $ 4,500 $ 4,500 Belgatos Park (Restrooms Bldg.) Roof Systems Replace roof $ 7,500 $ 7,500 Belgatos Park (Restrooms Bldg.) Mechanical Systems Replace exhaust fans $ 2,000 $ 2,000 Belgatos Park (Restrooms Bldg.) Electrical Systems Replace 225‐amp main electrical panel $ 5,000 $ 5,000 Belgatos Park (Restrooms Bldg.) Electrical Systems Replace 10‐hp motor controller $ 4,000 $ 4,000 Belgatos Park (Restrooms Bldg.) Plumbing Systems Replace restroom fixtures $ 8,000 $ 8,000 Belgatos Park (Restrooms Bldg.) Interiors Paint interiors $ 6,500 $ 6,500 Belgatos Park (Restrooms Bldg.) Accessibility Issues DAC Accessibility Compliance $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 2,089 $ 22,976 November 19, 2024
ITEM NO. 1.
Location/Building Project/System Type Project Name FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 FY 35/36 TOTALS Town of Los Gatos Facility Needs Projection Fiscal Years 25/26 through 35/36 Blossom Hill Park (Restrooms Bldg.) Building Envelope Paint exterior $ 4,500 $ 4,500 Blossom Hill Park (Restrooms Bldg.) Roof Systems Replace roof $ 9,500 $ 9,500Blossom Hill Park (Restrooms Bldg.) Electrical Systems Upgrade 200‐amp main electrical panel $ 10,000 $ 10,000 Blossom Hill Park (Restrooms Bldg.) Electrical Systems Replace tennis court time clocks $ 14,000 $ 14,000 Blossom Hill Park (Restrooms Bldg.) Plumbing Systems Replace 20‐Gal electric domestic water heater $ 2,000 $ 2,000 Blossom Hill Park (Restrooms Bldg.) Interiors Paint interiors, including walls, floors, and celings $ 7,500 $ 7,500 Blossom Hill Park (Restrooms Bldg.) Accessibility Issues DAC Accessibility Compliance $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 3,218 $ 35,401 Creekside Sports Park Restrooms Parking Lots/Sidewalks Parking lot maintenance $ 10,500 $ 10,500 Creekside Sports Park Restrooms Building Envelope Paint Exterior $ 4,500 $ 4,500 Creekside Sports Park Restrooms Building Envelope Replace and paint wood fascia boards $ 3,500 $ 3,500Creekside Sports Park Restrooms Mechanical Systems Replace exhaust fan $ 3,000 $ 3,000 Creekside Sports Park Restrooms Plumbing Systems Replace 20‐Gal, 4.5 KW domestic water heater $ 4,000 $ 4,000 Creekside Sports Park Restrooms Plumbing Systems Replace diaphram pressure booster system $ 10,000 $ 10,000Creekside Sports Park Restrooms Interiors Paint interiors $ 6,500 $ 6,500 Creekside Sports Park Restrooms Accessibility Issues DAC Accessibility Compliance $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 830 $ 9,127 Oak Meadow Park Restrooms Parking Lots/Sidewalks Parking lot maintenance (including ADA markings) $ 15,000 $ 15,000 $ 30,000 Oak Meadow Park Restrooms Building Envelope Paint exterior privacy fence $ 2,000 $ 2,000 Oak Meadow Park Restrooms Roof Systems Roof replacement $ 9,500 $ 9,500 Oak Meadow Park Restrooms Mechanical Systems Replace direct drive propeller exhaust fans $ 4,000 $ 4,000 Oak Meadow Park Restrooms Interiors Paint Interiors $ 7,000 $ 7,000 Oak Meadow Park Restrooms Accessibility Issues DAC Accessibility Compliance $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 3,285 $ 36,133 Annual Total 2022 Dollars2 $ 3,153,045 $ 3,030,045 $ 1,750,045 $ 1,806,545 $ 1,498,045 $ 1,618,045 $ 1,266,045 $ 1,343,545 $ 606,545 $ 2,249,045 $ 428,045 $ 18,748,995 $ 3,410,333 $ 3,277,297 $ 1,892,849 $ 1,953,959 $ 1,620,285 $ 1,750,077 $ 1,369,354 $ 1,453,178 $ 656,039 $ 2,432,567 $ 462,973 $ 20,278,913 Notes:1. Projections are based on information developed by Facility Engineering Associates in Fiscal Year 2021/22, informtation developed by Disability Access Consultants in 2022 and staff recommendations
2. Annual totals are on 2022 dollars. 2024 escalation provided for discussion. Future development of this projection will escalate all costs to year of projected expense.
Annual Total Escalated to 2024 Dollars at 4%
November 19, 2024
ITEM NO. 1.
Funding Program Project Location
Project Type
(Maintenance /
Improvement / New
Asset / Study) Project
Preliminary
Opinion of
Potential Costs
Safety
Equity
Quality of Life
Regulatory
Mandate
Park Improvement All Parks Maintenance Town‐wide drinking fountain to hydration station $ 50,000 xx Park Improvement All Parks Maintenance ADA Compliance Work $ 1,750,000 xxx x Park Improvement Blossom Hill Park Maintenance Turf Rehabilitation $ 200,000 xxPark Improvement Civic Center Lawn Maintenance Irrigation System Replacement $ 200,000 x Park Improvement LaRinconada Park Improvement Playground Replacement $ 300,000 xx Park Improvement LaRinconada Park Maintenance Irrigation System, Furniture and General Upgrades $ 50,000 x Park Improvement LaRinconada Park Maintenance Turf Renovation + Irrigation system upgrades $ 200,000 xPark Improvement Live Oak Manor Maintenance Turf Rehabilitation $ 200,000 x Park Improvement Los Gatos Creek Study
Develop Los Gatos Creek Restoration Plan (per General
Plan 2024) TBD
Park Improvement Oak Hill Play Lot Improvement Play Structure Replacement / Hardscape Upgrades $ 350,000 xx Park Improvement Oak Meadow Park Improvement Playground Replacement $ 500,000 xx Park Improvement Oak Meadow Park Maintenance Bocce Courts Reconstruction $ 50,000 xx Park Improvement Oak Meadow Park Maintenance Fencing Replacement $ 75,000 xx Park Improvement Oak Meadow Park Maintenance General Improvements and Upkeep $ 250,000 xxxPark Improvement Oak Meadow Park New Asset Parking Kiosk to reinstate paid parking $ 25,000 Park Improvement Oak Meadow Park New Asset Oak Meadow Park Restroom Expansion $ 750,000 xx Park Improvement Plaza Park New Asset Event Lighting $ 50,000 x Park Improvement
Roberts Road at Los Gatos Creek
Trail Improvement
New trail access from Blossom Hill Road (to supportHighway Overcrossing) $ 125,000 xx Park Improvement Townwide Study Townwide Park Master Plan $ 250,000 xxPark Improvement / Trail Along Highway 17 New Asset Add Trail along Highway 17 from Los Gatos Creek Trail
to Lodge (from BPMP) $ 1,189,000
Park Improvement / Trail Farley Road New Asset
New Highway 17 Overcrossing from Farley Road to Los
Gatos Creek Trail though Vasona Park (from BPMP) $ 8,400,000 Park Improvement / Trail Guadalupe River Trail New Asset Guadalupe River Trail near Hicks Road $ 6,600,000 xx Park Improvement / Trail Highway 85 Rail Trail New Asset Southern Pacific Rail Trail (Hwy 85 Corridor) $ 5,840,000 xx Park Improvement / Trail Los Gatos Creek Trail Maintenance Trail Pavement Rehab $ 580,000 xx Park Improvement / Trail Los Gatos Creek Trail Maintenance Trail Access, Signage and Wayfinding (per General Plan
2040) $ 10,000 xx
Park Improvement / Trail Los Gatos Creek Trail Maintenance Lighting at Undercrossings; BHR and Hwy 85 $ 175,000 x Park Improvement / Trail Los Gatos Creek Trail Maintenance LGCT repair wooden bridge on LG Creek Trail $ 20,000 xx Streets, Parks and Other Needs
November 19, 2024
ITEM NO. 1.
Funding Program Project Location
Project Type
(Maintenance /
Improvement / New
Asset / Study) Project
Preliminary
Opinion of
Potential Costs
Safety
Equity
Quality of Life
Regulatory
Mandate
Streets, Parks and Other Needs
Park Improvement / Trail Ross Creek Improvement
Develop a Ross Creek Restoration Plan (per General
Plan 2040) TBD
Storm Drainage Ashler Avenue Improvement
Add drainage structures and piping to eliminate dead
end systems (2019 Study) $ 4,774,000 xx
Storm Drainage Bachman at Massol Maintenance
Replace trash rack and improve culvert inlet (2019
Study) $ 84,000 xx
Storm Drainage
Bayview Court / Bayview Avenue
@ Main; Penn Ave at Peralta /
Fairview Improvement
Upgrade trash rack and culvert ; add parallel drainage
pipe along Main Street, install drainage in Fairview
Plaza; replace concrete channel along Pennsylvania
with pipe (2019 Study) $ 3,542,000 xx
Storm Drainage Euclid Avenue Improvement
Upgrade and extend system to convey 10% annual
chance event (2019 Study) $ 1,386,000 xx
Storm Drainage Foster Road Improvement Add inlets and or curb (2019 Study) $ 282,800 xx Storm Drainage
Kennedy between Englewood
and LGB Improvement
Extend drainage system on Kennedy from Vista del
Monte to Gem Avenue (2019 Study) $ 1,044,400 xx
Storm Drainage Los Gatos ‐Almaden Road Improvement
Install drainage on Los Gatos Almaden Road near
Gardenia and Longwood; upsize pipes from Camino del
Cerro to south of Escobar Ave; connect system from
Cherry Blossom / Lester to south system; requires
construction on private property (2019 Study) $ 7,302,400 xx Storm Drainage Mill Maintenance Correct deficiencies in two systems (2019 Study) $ 316,400 xx Storm Drainage
Replace Frames and Grates on
structures Maintenance
Replace frames and grates on structures throughout
Town $ 49,500 x
Storm Drainage Hill Road Maintenance Replace Manholes of Blossom Hill Road $ 169,200 x Storm Drainage Shannon Road at Short Road Improvement
Extend drainage on Shannon Road to provide inlets;
excavate Short Creek Channel to reduce drain back up
when creek is full.(2019 Study) $ 455,000 xx
Storm Drainage University at Roberts Improvement
Add drainage on University Ave from Roberts Road to
Blossom Hill Road HR + 150' east on BHR to connect to
existing system(2019 Study) $ 2,340,800 xx
Storm Drainage 195 Jackson Maintenance Repair failing drainage pipe on private property $ 200,000 xx Storm Drainage Kennedy Meadows Improvement
Eliminate misaligned pipe and replace with open
channel $ 220,000 xx
Storm Drainage Overlook Road Drainage Improvement Overlook Road Drainage $ 960,000 xx Street Improvement Blossom Hill Road New Asset Highway 17 Overcrossing $ 25,440,000 xxx November 19, 2024
ITEM NO. 1.
Funding Program Project Location
Project Type
(Maintenance /
Improvement / New
Asset / Study) Project
Preliminary
Opinion of
Potential Costs
Safety
Equity
Quality of Life
Regulatory
Mandate
Streets, Parks and Other Needs
Street Improvement Downtown Improvement Replace Tree Wrap Lights and Upgrade Electrical $ 150,000 xx Street Improvement Grays Lane New Asset Traffic Bollards to protect pedestrian space $ 35,000 xxStreet Improvement North and South Santa Cruz from
Highway 9 to Broadway Improvement Streetscape Project $ 980,000 xx Street Improvement
North Santa Cruz from Blossom
Hill Road to Highway 9 Improvement Pavement Rehabilitation $ 910,000 xx Street Improvement Pollard Road Improvement
Compelete Streets Improvements from Knowles Drive
to Quito Road (per BPMP) $ 2,900,000
Street Improvement Townwide Improvement Comprehensive Bike Rack Installations $ 17,000 x Street Improvement Townwide Study Town‐wide Traffic Study Model $ 250,000 xx Street Improvement Winchester Blvd Improvement
Complete Streets Improvements from Knowles Drive toBlossom Hill Road (per BPMP) $ 74,000,000 Street Repair/ Maintenance / Safety
Blossom Hill Road at Cherry
Blossom Improvement
Traffic signal replacement and intersection
improvement $ 4,970,000 xx
Street Repair/ Maintenance / Safety
Blossom Hill Road at Francis
Oaks Way Study Evaluate hillside for potential stabilization $ 35,000 x Street Repair/ Maintenance / Safety
Blossom Hill Road from Union to
Meadowbrook Improvement Sidewalk gap closure $ 3,550,000 xxx Street Repair/ Maintenance / Safety Downtown Improvement Upgrade street lights to LED's $ 350,000 Street Repair/ Maintenance / Safety Downtown Maintenance Sign Management Project $ 50,000 x Street Repair/ Maintenance / Safety Fisher Avenue Improvement Sidewalk gap closure (from BPMP) $ 600,000 xx Street Repair/ Maintenance / Safety Heritage Grove Area Maintenance Replace asphalt sidewalks $ 80,000 xxx Street Repair/ Maintenance / Safety Highway 17 at Route 9 Improvement Interchange Reconstruction ‐ Town cost share is 10% $ 11,000,000 Street Repair/ Maintenance / Safety Los Gatos Almaden Road Improvement Sidewalk gap closure along Los Gatos Almaden Road:
Peach Blossom Lane to Camine del Cerro (from BPMP) $ 9,100,000 xxx Street Repair/ Maintenance / Safety Public Parking Lots Maintenance Pavement Repair $ 500,000 xx Street Repair/ Maintenance / Safety Quito Road at Bicknell Maintenance Repair eroding stream embankment $ 400,000 x Street Repair/ Maintenance / Safety Townwide Improvement Identify evacuation routes for wildfire zones and design for pull offs to ensure emergency access (from General
Plan 2040 and CWPP) $ 200,000 xxx
Street Repair/ Maintenance / Safety Townwide Improvement Green Infrastructure Improvements $ 620,000 x Street Repair/ Maintenance / Safety Townwide Maintenace Townwide Traffic Signal Replacements $ 30,450,000 x Street Repair/ Maintenance / Safety Townwide Maintenance ADA Compliance Work $ 20,330,000 xxx xStreet Repair/ Maintenance / Safety Townwide Maintenance Townwide Traffic Signal Safety Upgrades $ 660,000 x November 19, 2024
ITEM NO. 1.
Funding Program Project Location
Project Type
(Maintenance /
Improvement / New
Asset / Study) Project
Preliminary
Opinion of
Potential Costs
Safety
Equity
Quality of Life
Regulatory
Mandate
Streets, Parks and Other Needs
Street Repair/ Maintenance / Safety Lynn Avenue Improvement Sidewalk gap filling, add bike lanes $ 2,500,000 xxx Town Infrastructure and Facilities Corp Yard Improvement Replace Switch Gear and Generator $ 500,000 xx Town Infrastructure and Facilities Corp Yard Maintenance CNG station decommissioning $ 200,000 x Town Infrastructure and Facilities Corp Yard New Asset Charging Station for Town Vehicles $ 250,000 x Town Infrastructure and Facilities Downtown New Asset New restroom design and construction $ 500,000 xx Town Infrastructure and Facilities Police Operations Building New Asset Charging Stations (2) (employee use) $ 40,000 x IT Need Police Operations Building New Asset Redundant Server $ 150,000 x IT Need
Police Operations Building and
Corp Yard New Asset Redunant Firewalls $ 50,000 x
IT Need
Police HQ and Police Operations
Building New Asset UPS $ 60,000 x
IT Need Civic Center Improvement Updated Camera System / CCTV $ 50,000 x Notes:1. BPMP = Bicycle and Pedestrian Master Plan
2. CWPP = Community Wildfire Protection Plan
3. 2019 Study = Drainage Assessment complete for critical areas November 19, 2024
ITEM NO. 1.