Los Gatos City Council
May 20, 2025

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Sequoia Ecological Consulting, Inc. 37
Proposal for Town of Los Gatos - Environmental Monitoring Services for Vegetation Management Risk Reduction Project (Open Space) California State Parks, Bay Area District
Natural Resource Program Environmental Scientist
“Sequoia staff were professional, friendly and flexible, even while working in difficult post-wildfire environments with a variety of challenges. The assessments and survey methodologies paid exceptional attention to detail and the resulting deliverables were top notch.” City of Suisun City Public Works
Nick Lozano, Associate Engineer/Project Manager
“Because my emails and phone calls are promptly returned, I always feel that I am Sequoia’s only client. Our projects come with their own unique challenges relating to field conditions and permit restrictions, and Sequoia’s knowledgeable staff has always arrived at feasible and cost-effective solutions that were readily approved by the City and the regulatory agencies. Sequoia’s staff are well-versed on regulatory permits, permitting strategy, and how to complete projects in compliance with regulatory requirements.“ Attachment B - Required Forms

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-1

ATTACHMENT B - PROPOSAL FORMS
(To be returned with Proposal. Also See Request for Proposal Section 6 for Additional Required Information)

PROPOSER
Name:

Address:

Sequoia Ecological Consulting, Inc.
99 South Almaden Boulevard, Suite 600, San Jose, CA 95113 1st Contact person (Name): Debie Montana
Title: CEO and Principal Biologist Office Tel: 925-855-5500 Direct/Cell:

Email:
925-989-7011
[email protected]
Fax:
2nd Contact person (Name): Kyle Verblaauw
Title: Project Manager Office Tel: 925-855-5500
Direct/Cell: 201-787-1738 Fax:

Email: [email protected]
BUSINESS TYPE:

Proposer, if selected, intends to carry on the business as (check one):
□ Individual
□ Joint Venture
□ Partnership
x
□ Corporation
Year incorporated? 2011 In what state? California
When authorized to do business in California? 2011
□ Other (explain):

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-2

ADDENDA
To assure that all Proposers have received each addendum, check the appropriate box(es) below.

Failure to acknowledge receipt of an addendum/addenda may be considered an irregularity in the Proposal:

Addendum number(s) received (check and initial):
□ 1
□ 2
□ 3
□ 4
□ 5
□ Other
□ No Addendum/Addenda Were Received

ADDITIONAL INFORMATION
Number of years providing the specified service: 11
Names and titles of all officers and directors:

Debie Montana, CEO and Principal Biologist; Bill Montana, Secretary/CFO Tashi MacMillen, Principal Director - Technical Services; Sarah Blanchfield, Principal Director - Operations in Management; Melissa Krause, Marketing Director If an individual or partnership, provide the following information:

Formation date of company: N/A - S Corporation
Name and address of all partners, indicating whether they are general or limited partners:

N/A - owned 100% by Debie Montana, CEO - 1342 Creekside Drive, Walnut Creek, CA 94596

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-3
List the names, titles, and qualifications of the key personnel who will perform work under this Agreement as well as their roles in relation to the Agreement. Identify the primary biologist to be designated for the Town. Include their certifications, experience, and training.

Principal Biologist - Debie Montana.

All resumes are included in the proposal Appendix.

Indicate whether Proposer has ever failed to complete any Agreement awarded to it. If so, note when, where, and why. Attach additional sheets, if necessary.

Sequoia has never failed to complete any agreement in its history.

Indicate whether Proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject to assignment for the benefit of creditors.

Sequoia has never been the subject of a bankruptcy or insolvency proceeding.

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-4

SUBCONTRACTORS
Attached hereto and incorporated herein is the complete and entire list of subcontractors to be employed by the undersigned in the performance of the work.

Company Montrose Environmental Group
Location 266 Grand Ave #210, Oakland, CA 94610
Describe work to be contracted Cultural Resources support (if needed) Company
Location
Describe work to be contracted:

Company
Location
Describe work to be contracted:

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-5

REFERENCES
List three (3) references for work of a similar nature to the Services performed within the last five (5) years. References should be from a California municipality, county or a state or federal agency if possible. Preference will be given for references whose work was similar in scope and character to the Project.

Reference 1
Name of Agency: Moraga-Orinda Fire District
Agency Address: 120 Moraga Way, Moraga, CA 94556
Contact Name and
Title: Jeff Isaacs, Fire Marshal
Contact Telephone: (925) 258-4513
Contact Email: [email protected]
Contract Amount: $1,316,268.93 to date
Description of
Services Provided:

Sequoia has provided environmental compliance support to MOFD on its vegetation management and shaded fuel break projects since 2019. Our role has spanned the full process including providing grant application support and mapping, habitat assessments, project planning, PSA and associated document preparation under the CalVTP, treatment prescriptions, public outreach, and implementation compliance.

Date Services Were
Provided: 2019 – Present
Reference 2
Name of Agency: CAL FIRE
Agency Address: 059 Highway 9, Felton, CA 95018
Contact Name and
Title: Sarah Collamer, CZU Forester I – VMP
Contact Telephone: (831) 254-1792 (cell)
Contact Email: [email protected]
Contract Amount: $32,322

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-6
Description of
Services Provided:

Sequoia provided focused endangered species and botanical surveys to ensure environmental compliance in advance of fuel reduction activities and adherence to CAL FIRE’s Fuel Reduction Avoidance and Minimization Measures (AMMs).

Date Services Were
Provided: July 2019
Reference 3
Name of Agency: San Mateo Resource Conservation District Agency Address: 80 Stone Pine Road, Suite 100 Half Moon Bay, CA 94019 Contact Name and
Title: David Cowman, Forest Ecologist
Contact Telephone: 650.712.7765 x 107
Contact Email: [email protected]
Contract Amount: $323,471.79 to date
Description of
Services Provided:

Sequoia has supported programmatic vegetation treatment activities for the RCD on an as-needed basis, conducting nesting bird and special-status species surveys, habitat and tree assessments, bat roosting habitat assessments, and visual searches for woodrat middens. We recently submitted a PSA for the La Honda Fuel Break project, which recently started implementation, which Sequoia is monitoring.

Date Services Were
Provided: June 2021 – Present

RESERVATION
It is understood that the Town reserves the right to reject this Proposal, but that this Proposal shall not be withdrawn for a period of 45 days from the date prescribed for its opening.

DISCLOSURE
The undersigned declares that this Proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that the Proposal is genuine and not collusive or sham; that the undersigned has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal and has not directly or indirectly colluded or agreed with any Proposer or anyone else to put in a sham Proposal or to refrain from bidding; that the undersigned has not directly or indirectly sought by agreement, communication or conference with anyone to fix his/her Proposal price or the Proposal price of any other Proposer, or to fix any overhead, profit or cost element of such Proposal price or of that of any other Proposer, or to secure any advantage against the Town of

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-7
Los Gatos or anyone interested in the proposed Contract; that the only persons or parties interested in this Proposal as principals are those named herein; that all statements contained in this Proposal are true; that the undersigned has not directly or indirectly, submitted his/her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any other persons, partnership, corporation, or association except to such person or persons as have a direct financial interest in Proposer’s general business; and that the undersigned has not accepted any Proposal from any subcontractor or vendor through any Proposal depository, the Bylaws, Rules or Regulations of which prohibit or prevent the undersigned from considering any Proposal from any subcontractor or vendor, which is not processed through said Proposal depository, or which may prevent any subcontractor or vendor from bidding to any general contractor who does not use the facilities of or accept bids from or through such Proposal depository; and that the undersigned has not paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or to any member or agent thereof to effectuate a collusive or sham Proposal.

WORDS AND PHRASES
Wherever in this Proposal an amount is stated in both words and figures, in case of discrepancy between words and figures, the words shall prevail; if all or any portion of the Proposal is required to be given in unit prices and totals and a discrepancy exists between any such unit prices and totals so given, the unit prices shall prevail.

CERTIFICATION
The undersigned certifies that the Proposal Documents have been thoroughly read and understood and that, except as may be specifically noted and contained in addenda, there are no discrepancies or misunderstandings as to the meaning, purpose or intent of any provision in the Proposal Documents or as to the interpretation of the same. The undersigned hereby incorporates by reference, the same as though set out in full, all provisions of Request for Bids published by the Town and pertaining to the work described in this Proposal.

The names of all persons Interested in the foregoing Proposal as principals are as follows:

Important Notice: If Proposer or other interested person is a corporation, give legal name of corporation, state where incorporated and names of the president and secretary thereof; if a partnership, give name of the firm, also names of all individual co-partners composing firm; if Proposer or other interested person is an individual, give first and last names in full.

PROPOSER’S SIGNATURE
No Proposal shall be accepted which has not been signed in ink in the appropriate space below:

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-8
By signing below, the submission of a Proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and they have read and understand the RFP. No request for modification of the Proposal shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition.
(1) If ProposerisINDIVIDUAL,
sign here:

Proposer’s Signature
Proposer’s typed name and title
Date:
(2) If Proposer is PARTNERSHIP or
JOINT VENTURE, at least (2) Partners
or each of the Joint Venturers
shall sign here:

Partnership or Joint Venture Name
(type or print)
Signature
Name of Member of the Partnership or Joint
Venture (type or print)
Date:

Signature
Name of Member of the Partnership or Joint
Venture Name (type or print)
Date:

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-9
Corporation Name (type or print)
(3) If Proposer is a CORPORATION,
the duly authorized officer(s)shall
sign as follows: The undersigned certify that they are respectively:
and
Chief Executive Officer
Chief Financial Officer
(Title)
(Title)
of the corporation named below; that they are
designated to sign the Proposal Cost Form by
resolution (attach a certified copy, with corporate
seal, if applicable, notarized as to its authenticity or Secretary’s certificate of authorization) for and on
behalf of the below named CORPORATION, and that
they are authorized to execute same for and on
behalf of said CORPORATION.

Sequoia Ecological Consulting, Inc.

Signature
Debie Montana, CEO and Principal Biologist
Name and Title (type or print)
Date: June 27, 2024
Signature
Bill Montana, Chief Financial Officer
Name and Title (type or print)
Date: June 27, 2024
Corporation – 2 officer signatures required (one from each group, unless person signing holds officer positions in both Group 1 and 2):

Group 1: Chief Executive Officer, Chairman of the Board, President, or Vice President
Group 2: Secretary, Assistant Secretary, Chief Financial Officer, Treasurer, Assistant Treasurer

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-10

CONFLICT OF INTEREST STATEMENT
This form must be printed out, completed, and submitted with the Bid.

The undersigned declares: Not Applicable
I/We (Insert Name) have the following financial, business, or other relationship with Town of Los Gatos that may have an impact upon the outcome of the contract. If none, please specify that no other relationships may have an impact on this contract or Project.

I/We (Insert Name) have the following current clients who may have a financial interest in the outcome of this contract. If none, please specify that no other clients may have a financial interest with an impact on this contract or Project.

Pursuant to Government Code section 1090 and any other laws, rules and regulations that may apply, the Proposer covenants that neither it, its subcontractors nor employees presently have an interest, and shall not acquire any interest, direct or indirect, financial or otherwise that would conflict in any manner or degree with contract awarded from this Request for Bids. Proposer certifies that to the best of its knowledge, no one who has or will have any financial interest in the contract awarded from this RFB is an officer or employee of the Town. Through its submittal of a Bid, Proposer acknowledges that it is familiar with Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California and will immediately notify the Town if it becomes aware of any facts concerning the contract to be awarded that constitute a violation of said provisions.

Furthermore, if there is reason to believe that collusion exists among the Proposers, the Town may refuse to consider Proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one Proposal for the same work unless alternate Proposals are called for. A person, firm, or corporation who has submitted a sub-proposal to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. Reasonable ground for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among the Proposers, the Town may refuse to consider Proposals from participants in such collusion.

Proposers shall submit as part of their Proposal documents the completed Non-Collusion Declaration provided herein.

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-11
I, on behalf of the Proposer, declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on June 27, 2024 [date], at Walnut Creek [Town], California [state].

Sequoia Ecological Consulting, Inc.

Proposer Name (Person, Firm, Corp.)
Address
1342 Creekside Drive Walnut Creek, CA 94596
Town, State, Zip
CEO and Principal Biologist Debie Montana
Title of Authorized Representative Name of Authorized Representative JUne 27, 2024
(Date) (Signed)

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-12
BYRD ANTI-LOBBYING AMENDMENT 31 U.S.C. § 1352
(AS AMENDED)
This form must be printed out, completed, and submitted with the Bid.

The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-13
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on June 27, 2024_[date], at Walnut Creek [Town], CA[state] By:

Name:

Title:

Debie Montana
CEO and Principal Biologist

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Exhibit B – Proposal Forms
Page B-14

NON-COLLUSION DECLARATION
This form must be printed out, completed, and submitted with the Bid.

The undersigned declares:

I am the CEO and Principal Biologist [Insert Title] of Sequoia Ecological Consulting, Inc.,[Insert name of company, corporation, LLC, partnership or joint venture] the party making the foregoing Proposal.

The Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Proposal is genuine and not collusive or sham. The Proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham Proposal. The Proposer has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or to refrain from responding. All statements contained in the Proposal are true.

Any person executing this declaration on behalf of a Proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Proposer.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on JUne 27, 2024_[date], at Wa_lnut Creek [Town], CA [state] By:

Name:

Title:

Debie Montana
CEO and Principal Biologist

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Attachment D – Proposal Price Sheet
Page D-1

ATTACHMENT D - PROPOSAL PRICE SHEET
The quantities shown on the Proposal forms are approximate only, being given as a basis for the comparison of Proposals, and the Town does not, expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount or class or portion of the work as may be deemed necessary or advisable by the Director of Parks & Public Works. This Proposal will be rejected if Proposer fails to provide a Proposal for each item.

The Town reservesthe right to make a comparison of Proposals based on any combination of the above alternate Proposal items.

For all services described in the Proposer’s Scope of Services, unless excluded by the Town in description of services below, the Town shall consider unit prices below to include all labor, equipment, fees of any kind, overhead, insurance, fuel, materials, surcharges, disposal fees, and any other costs associated with and necessary for the Proposer to perform such service. No qualifications, exemptions, or alterations of services described below will be allowed. Failure to comply will result in disqualification of Proposal.

Proposed Cost Per Task for All Locations
Task Description Cost ($)
Task 1: Meetings and Project Documentation $15,585
Task 2: Data Collection and Review $2,090
Task 3: Preconstruction Surveys $50,540
Task 4: Environmental Awareness Training $3,529
Task 5: Field Monitoring of Construction Activities $76,240 Task 6: Project Environmental Reporting $34,181
TOTAL PROJECT COST $181,165
Work will be paid hourly Not to Exceed the values listed above. Proposers must attach a rate sheet to this Proposal Price Sheet.

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Vegetation Management Risk Reduction Project (Open Space) Project CIP 832-4508 / Federal Project No. HMGP DR-4407-506-75R Attachment D – Proposal Price Sheet
Page D-2
CEO and Principal Biologist

SIGNATURE
Signature Title
Debie Montana June 27, 2024
Name (printed or typed) Date
(925) 989-7011 N/A
Telephone Fax
454136627 19114593
Tax ID Number Los Gatos Business License Number

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Sequoia Ecological Consulting, Inc.

Proposal for Town of Los Gatos - Environmental Monitoring Services for Vegetation Management Risk Reduction Project (Open Space) Resumes

ITEM NO. 6.

Docusign Docusign Envelope Envelope ID: F2CFEC63 C3C88704--33B6 4FF8--485B 4B23--9D22 A2D6--15DBA66398A5 36853FBAC10F Debie Montana, M.S., Certified Project Manager
President and Principal Biologist
Debie Montana is a Project Management Professional and the President of Sequoia Ecological Consulting, a small, woman-owned business enterprise. As President she is responsible for the corporate operation and fulfillment of contractual obligations for the firm. Since founding Sequoia in 2011, Mrs.

Montana has grown her Company to a full-time staff of 45 qualified biologists, planners, project managers and regulatory specialists providing large-scale wildfire mitigation program support, project management, CEQA/NEPA compliance, CalVTP Support, pre- and post-fire surveys and analysis, and regulatory compliance support at the state and federal levels Certified in Project Management by the University of California at Davis, Mrs. Montana oversees large-scale fuels treatment projects spanning diverse regions and habitats. She serves as Principalin-Charge on Sequoia's fuels treatment efforts for numerous Moraga-Orinda Fire District efforts, as well as planning and implementation of more than 40 projects for the Marin Wildfire Prevention Authority. She served in the same capacity on projects including the Caldor Fire Restoration efforts with El Dorado RCD, dozens of projects under East Bay Regional Park District's Fuel Management Program, and she also worked closely with the San Mateo County Parks Department and CAL FIRE to provide focused species and rare plant surveys for fuel reduction activities covering more than 2,000 acres of park land.

With more than 20 years of experience in the environmental industry, Mrs.

Montana has developed a resume with extensive program management experience within both the private and public sectors. She oversees complex environmental compliance efforts that apply her conservation and organismal biology and fisheries background with her strong an understanding of all aspects of environmental analysis, and her extensive knowledge of environmental permitting through federal, state and local agency processes.

As a wildlife biologist, Mrs. Montana has worked on projects and with technical scientific experts throughout California. Her duties have ranged from authoring biological assessments and Natural Environmental Studies, to performing resource management and mitigation plans, to overseeing large-scale fuels treatment, utility, and development projects spanning regions, a variety of habitats, and numerous permitting agencies. Mrs. Montana’s main strength is providing oversight, quality assurance, budget control, schedule adherence, and technical review on large-scale projects. She has built and managed multi-disciplinary teams of technical experts, to successfully complete projects across the state.

Docusign Envelope ID: 71ABC041-66FC-4CBE-B806-7F606F5E7542

AREAS OF EXPERTISE
Program and Project
Management
Fuels Management Strategy,
Planning, and
Implementation
CalVTP Implementation
Stakeholder Engagement
Technical Team Development
and Management

EDUCATION
M.S., Biological Sciences with
Concentration in Organismal
Biology, Conservation and
Ecology, San Jose State
University
B.S., Biological Sciences with
Concentration in Conservation
and Organismal Biology, San
Jose State University
Certificate, Project
Management, University of
California, Davis

SELECT TRAININGS
CEQA/NEPA Workshop
Habitat Conservation Planning
and Implementation
Land Use in California

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Debie Montana, M.S., Certified Project Manager 2 of 5

RELEVANT EXPERIENCE
San Mateo Resource Conservation District La Honda Fuel Break Project San Mateo Resource Conservation District (RCD) is preparing to implement the La Honda Shaded Fuel Break, which constitutes an approximately 19-mile fuel break surrounding the community of La Honda in unincorporated San Mateo County. Sequoia’s team is designing a CalVTP treatment plan that will balance the needs of the RCD, the La Honda community, stakeholders, and environmental protection while reducing dense vegetation and ladder fuels to provide safe access for firefighting personnel and potentially slow the spread of lower-intensity fires. Because portions of the project area include land outside of the State Responsibility Area (SRA), Sequoia is preparing a Project Specific Analysis and Addendum to the CalVTP PEIR. Sequoia will support the RCD with implementation of the project by developing contracting strategies and efficiencies, reviewing contract specifications and work descriptions/orders, and providing inspection support.

Sonoma County Regional Parks Hood Mountain Regional Park & Open Space Preserve Vegetation Management Planning for Ecosystem Resilience, Fire Hazard Reduction, and Climate Adaptation Following heavy impacts to the area by the 2017 Nuns Fire and the 2020 Glass Fire, Sequoia is providing consultant services for vegetation management planning throughout the 950-acre Hood Mountain Regional Park and Open Space Preserve. Sequoia performed a thorough review of existing vegetation management documents and past management activities from the 1990s, and visited the site to complete a current condition assessment. Based on the information gathered, Sequoia is preparing a draft Vegetation Management Report that integrates prior plans and evaluations, and includes GIS mapping to prioritize management recommendations. The Vegetation Management Report will undergo levels of review with stakeholders for input into the final document.

Moraga-Orinda Fire District, Tunnel Hills East Bay Shaded Fuel Break Project Sequoia provided vegetation mapping services and support for MOFD’s grant application, and we are assisting with planning and implementation. Permitted under the CalVTP, this project required a Project-Specific Analysis (PSA) checklist and CalVTP addendum. Sequoia supported MOFD with the PSA process, preparing a full PSA Addendum. We managed biological and cultural resource assessments, SPR implementation, environmental training for crews, environmental compliance monitoring, agency coordination, communication with the public, mapping, and contractor coordination. Protocol-level surveys for sensitive plants and Alameda whipsnake are anticipated, and if needed Sequoia may also provide protocol or reconnaissance-level surveys for other species, wetland delineations, and agency coordination. Sequoia conduct detailed preliminary surveys of proposed work areas before commencement of work, and will also conduct post-treatment surveys of treated areas. The data collected during these surveys will help MOFD to document permit compliance as well as inform the need for future maintenance work and assess post-treatment fire risk.

Moraga-Orinda Fire District, North Orinda Shaded Fuel Break Project Divided into a total of 55 “treatment units”, this 1,900-acre fuel break project employed a variety of specific fuel management techniques including understory clearing, tree pruning, brush clearing, chipping, mowing, and select tree removal. Mrs. Montana participated in a series of meetings with Moraga-Orinda Fire Department, members of the public, and agencies including CAL FIRE, EBMUD, EBRPD, CDFW, and CNPS. Sequoia compiled BMPs to satisfy the requirements of existing habitat conservation plans, incidental take permits, and biological opinions which had already

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Debie Montana, M.S., Certified Project Manager 3 of 5
undergone the CEQA process for projects nearby. Sequoia identified suitable Avoidance and Minimization Measures that would satisfy the existing Habitat Conservation Plan for Fuel Reduction Projects, and the EIR, Biological Opinion and Wildfire Hazard Mitigation Plan. We collaborated with CDFW and USFWS on field methods, crew training, and biological monitoring that would be implemented. Sequoia collaborated closely with fire crews to develop fire prescriptions, and performed permit interpretation and recommendations for communication with USFWS and CDFW. Sequoia also helped determine the appropriate treatment type (hand tools vs mastication) for various work areas based on quality of habitat for AWS, legal restrictions of the site (private vs EBMUD vs EBRPD property) and safety/slope concerns.

Diablo Fire Safe Council/Moraga Orinda Fire Department, Canyon Shaded Fuels Break The Diablo Fire Safe Council provided the Moraga Orinda Fire Department with a grant to conduct fuels thinning activities in a critical fire break area of Pinehurst Road in Canyon, California. Sequoia was asked to provide biological services in support of the fuels reduction project including nesting bird surveys in advance of fuels treatment activities, and consulting services for environmental compliance.

San Mateo County Parks Fuel Break Projects, Huddart and Wunderlich County Parks San Mateo County Parks is planning on implementing fuels reduction work spanning over 70 acres of chaparral, redwood forest, and oak woodland habitat starting in 2021. In support of this effort to prepare for forest health treatments and to avoid impacting sensitive plant species and natural communities within the Project area, Sequoia assisted the Parks District by performing three rounds of targeted rare plant surveys in both Huddart and Wunderlich County Parks. Focal species included: Kings Mountain manzanita, western leatherwood, and Michael’s rein orchid.

Georgetown Divide Resource Conservation District Georgetown Fuel Reduction Project Working collaboratively with the Georgetown Divide Resource Conservation District (GDRCD), Sequoia provided environmental planning and compliance services for this project which reduced understory ladder and surface fuels by managing and removing vegetation on and within 200 feet of BLM land in the South Fork American River Watershed.

The project minimizes the risk of wildfire damage to forest resources, communities, and infrastructure in the project area. Sequoia’s ensured project compliance with the Migratory Bird Treaty Act, Federal Endangered Species Act, and California Endangered Species Act. Our approved biologists were on-site throughout the project to conduct surveys for nesting birds, plants, and other sensitive species and resources. The biologists delineated and flagged no-disturbance buffers wherever the presence of a sensitive/special-status species (e.g., nesting birds, western pond turtle, California red-legged frog, Yuma myotis, Red Hills soaproot) and/or their nests are detected. Sequoia mapped out the project area to keep the contractor aware of the locations of any biologically sensitive resources to protect these resources during project activities.

Caldor Fire Recovery, Forest Restoration Action Plan
The El Dorado County Resource Conservation District (RCD) played a lead role in post-fire recovery effort for area effected by the Caldor Fire. This pilot project was established to create a scalable, efficient, and effective process for future use by future fire recovery efforts. Under the Caldor Fire Recovery Plan, Sequoia has been tasked with providing environmental and cultural compliance to aid in post fire restoration of fire-impacted non-industrial private lands within the Caldor burn area of El Dorado County. Sequoia has worked closely with the El Dorado Resource Conservation District to develop appropriate regulatory pathways for various communities affected by the fire. Through a Categorical Exemption for the Grizzly Flat subdivision, and use of the Cal-VTP PEIR for the remainder of the non-industrial private

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Debie Montana, M.S., Certified Project Manager 4 of 5
lands, Sequoia has provided project design and management, development of the Categorical Exemption and implementation of the Cal-VTP PEIR, and environmental compliance surveys and monitoring of protected resources including (rare plants, aquatic features, California red-legged frog, foothill yellow-legged frog, Sierra Nevada yellowlegged frog, western pond turtle, great gray owl, California spotted owl).

El Dorado Resource Conservation District-Fire Adapted 50 Phase 1B – Wildland Fire Protection Program The Fire Adapted 50 Phase IB - Wildland Fire Protection Program is Phase B of a series of projects identified by CAL FIRE, the U.S. Forest Service, El Dorado Resource Conservation District, and the Georgetown Divide Resource Conservation District. The project will conduct vegetation treatments on both private and USFS lands designed to interrupt potential wildfire behavior by reducing the rate of spread and intensity of fire. Sequoia is providing environmental consulting services to ensure Project compliance with all Federal, State, and local regulations and project permits; including but not limited CEQA/NEPA compliance (evaluation, surveys, consultations, communications, information exchange, reporting, monitoring, mapping and document management, etc.).

East Bay Regional Park District’s Wildlife Hazard Reduction Program and Resource Management Plan Since 2014, Mrs. Montana has worked with the East Bay Regional Park District (EBRPD) on planning and implementation of their FEMA-funded Wildfire Hazard Reduction and Resource Management Plan. The program extends throughout more than 40 sites on EBRPD property in Alameda and Contra Costa Counties. Sequoia’s work includes interpretation of their Biological Opinion, Incidental Take Permit, and Environmental Impact Report. Sequoia worked with the District to create standard operating procedures for programmatic work, submitting annual reports to USFWS and CDFW, and coordinates communication and meetings with the District, manages and supervises field activities, performs focused surveys, conducts environmental training for field and Park personnel, and provides biological monitoring services for implementation of Avoidance and Minimization Measures during fuels treatment activities.

Marin Wildfire Prevention Authority Environmental Compliance Consulting Services for Wildfire Prevention/Hazard Mitigation Projects
The Marin Wildfire Prevention Authority is working to permit a large number of fire prevention projects throughout Marin County. The projects use a wide variety of fuels reduction treatments to achieve their goals, from goat grazing to creating large fuel breaks using mechanical mastication. Sequoia is providing biological services during planning and implementation each of the 40-plus projects within the MWPA work plan. Sequoia’s early involvement during the planning phase allows us to assist in designing projects that avoid environmental impacts and maximize available funds.

As projects are approved and fully permitted, Sequoia biologists assist with specialized surveys including nesting bird surveys, sensitive plant surveys, invasive species mapping, protocol-level northern spotted owl surveys, and biological monitoring of work, when required.

CAL FIRE’s Kings Mountain Road and Quarry Park Fuel Reduction Projects Mrs. Montana oversaw biological support efforts on CAL FIRE’s King’s Mountain Road Fuel Break project in San Mateo County Parks Department’s Huddart County Park. Sequoia’s technical specialists provided focused endangered species and botanical surveys ensure AMM compliance in advance of fuel reduction activities and adherence to CAL FIRE’s Fuel Reduction Avoidance and Minimization Measures. Work included pre-treatment assessments were conducted, collecting data regarding species cover, composition, and invasive species present. Post-treatment assessments will be conducted within a year to treatment to determine maintenance intervals for the fuel break.

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Debie Montana, M.S., Certified Project Manager 5 of 5
Sequoia also provided environmental consulting services to the San Mateo Santa Cruz unit of CAL FIRE for the Quarry Park Emergency Shaded Fuel Break Project. Sequoia assisted CAL FIRE with special protection measures and potential operational (biological) constraints. Sequoia’s biologists conducted preliminary surveys of proposed work areas focusing on the presence of nesting birds, sensitive species and their habitat, existing erosion or signs of other work already competed, and safety hazards such as wasp nests or access issues.

PG&E’s Wildfire Safety Inspection Program Throughout PG&E Territory Following the 2017 and 2018 wildfires, PG&E’s Wildfire Safety Inspection Program (WSIP) has been implemented in addition to routine inspection and maintenance programs, to further reduce wildfire risk. As part of this program, Mrs.

Montana is overseeing permit compliance support, technical studies, endangered and sensitive species studies, surveys, and data collection, and project reviews at various sites throughout PG&E’s service territory, from Humboldt to Bakersfield.

U.S. Bureau of Reclamation (USBR) Battle Creek Salmon and Steelhead Restoration Project Sequoia is currently leading the environmental compliance support team for the Bureau of Reclamation’s Battle Creek Salmon and Steelhead Restoration Project, which will restore about 48 miles of salmonid habitat. Sequoia is providing technical expertise to the USBR and is supporting fish and wildlife and regulatory issues. Planning and implementation includes extensive terrestrial and aquatic surveys, permit reviews and applications, vegetation plans, fish and other resource management plans, and environmental compliance monitoring and reporting during construction.

Sugarloaf Ridge State Park Post-Wildfire Northern Spotted Owl Surveys Following the October 2017 wildfires, northern spotted owl surveys were requested at Sugarloaf Ridge State Park to document owl presence within the park during the 2018 field season. Mrs. Montana oversaw performance of surveys satisfying the USFWS 1-year protocol requirement. Sequoia biologists conducted a desktop review of prior northern spotted owl territories and habitat within the park, mapped suitable habitat and placing survey points, and prepared the year-end survey report and submitting it to State Parks.

ITEM NO. 6.

Docusign Docusign Envelope Envelope ID: F2CFEC63 C3C88704--33B6 4FF8--485B 4B23--9D22 A2D6--15DBA66398A5 36853FBAC10F Kyle Verblaauw, MS
Assistant Project Manager | Biologist
Kyle Verblaauw is an experienced field biologist with more than 9 years of professional experience. Kyle has extensive monitoring and special-status species experience within California. While completing a Master’s degree in Environmental Management at the University of San Francisco, Kyle has worked as in the consulting industry with experience conducting pre-construction surveys, seine and dip-net surveys, biological and regulatory compliance monitoring, rare plant surveys, non-native vegetation mapping, nesting bird surveys, providing worker environmental awareness training (WEAP), and managing/coordinating projects.

He has experience working on projects with special-status species including the California tiger salamander, California red-legged frog, foothill yellow-legged frog, Alameda whipsnake, salt marsh harvest mouse, western burrowing owl, giant kangaroo rat, Pacific herring, western snowy plover, San Francisco garter snake, San Francisco dusky-footed woodrat, nesting birds, and marine mammals. Special status plant species observed include fountain thistle and Crystal Springs lessingia.

Kyle specializes in California tiger salamander and California red-legged frog work and has experience implanting PIT tags, conducting/overseeing burrow excavations, checking pitfall traps, cover boards, and exclusion fences, and conducting amphibian dip-net surveys. He possesses a USFWS 10(a)1(A) Recovery Permit for California tiger salamander and California red-legged frog, and a California SCP and MOU for California tiger salamander. He has also attended various professional workshops focusing on California red-legged frog, foothill yellow-legged frog, California tiger salamander, western pond turtle, salt marsh harvest mouse, western burrowing owl, western snowy plover, Ridgway’s rail, California least tern, Alameda whipsnake, as well as Pacific herring and salmonids.

RELEVANT EXPERIENCE
Marin Wildfire Prevention Authority (MWPA) – Environmental Services for Wildfire Prevention/Hazard Mitigation Projects; Marin County, CA April 2022 - Ongoing
The Marin Wildfire Prevention Authority (MWPA) is working to permit a large number of fire prevention projects throughout Marin County. The projects use a wide variety of fuels reduction treatments to achieve their goals, from goat grazing to creating large fuel breaks using mechanical mastication. Sequoia is providing biological services during planning and implementation for each of the Docusign Envelope ID: 71ABC041-66FC-4CBE-B806-7F606F5E7542

AREAS OF EXPERTISE
Biological monitoring
Special-status species surveys
Amphibian dip netsurveys
Burrow excavations
Vegetation mapping

EDUCATION
MS, Environmental
Management (Ecology),
University of San Francisco
BA, Environmental Studies
(Biology), University of
California Santa Barbara
UC Education Abroad Program,
(Marine Biology and Terrestrial
Ecology), University of
Queensland, Australia

PERMITS/CERTIFICATIONS
USFWS 10(a)(1)(A) Recovery
Permit #ESPER0045160 for
California Tiger Salamander and
California Red-legged Frog
CDFW Scientific Collecting
Permit #S-211500002-21363-
001 and MOU for California
Tiger Salamander, and
California Red-legged Frog

MEMBERSHIPS AND

PROFESSIONAL ASSOCIATIONS
The Wildlife Society
Golden Gate Audubon Society

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kyle Verblaauw, MS 2 of 4
40-plus projects within the MWPA work plan. Sequoia’s biologists conduct literature reviews of biological resources and field assessments, prepare and present environmental trainings, and provide ongoing specialized expertise to assist the MWPA. Mr. Verblaauw’s role includes:
 Project management and coordination, client communications, coordination of biologists for preconstruction surveys, nesting bird surveys, and botanical surveys
 Develop Biological Resources Report and prepare other deliverables for client  Conducting northern spotted owl survey using call back survey method (1 adult male observed)  Conducting nesting bird, woodrat, and rare plant surveys ahead of vegetation clearing crews  Identified nesting great horned owl, Anna’s hummingbirds (2), and bushtits (2) San Mateo County Parks, Edgewood Shaded Fuels Break, Redwood City, CA May 2022 – August 2022
San Mateo County Parks (SMCP) is conducting fuels reduction activities in Edgewood County Park to provide a defensible space buffer against potential wildfires for nearby homes. As project coordinator for this effort, Mr. Verblaauw’s roles included:
 Providing project support and oversight for field biologists  Quality control and assurance of weekly deliverables
 Communications and coordination with Parks staff
 Conducting surveys forspecial status species and nesting birds San Mateo County Parks, Quarry Park Shaded Fuels Break, El Granada, CA June 2022 - September 2022
San Mateo County Parks (SMCP) is conducting fuels reduction activities and habitat restoration at Quarry Park. The goal of the project is to reduce flammable vegetation onsite, including removal of numerous eucalyptus trees and clearing the understory of dense brush. As the project coordinator for this effort, Mr. Verblaauw’s roles included:
 Providing project support and oversight for field biologists  Quality control and assurance of deliverables
 Communications and coordination with Parks staff
 Conducting pre-activity surveys for San Francisco dusky-footed woodrat, California red-legged frog, and nesting birds, as well as flagging resources and communicating survey results to crews on the ground US Bureau of Reclamation - B.F. Sisk Dam SOD Modifications - Phase I; Gustine, CA August 2022 – Ongoing
The B.F. Sisk Dam Safety of Dams Modification Project is a joint venture by the United States Bureau of Reclamation (BOR) and California Department of Water Resources (DWR). Sequoia is contracted by NW Construction and the BOR to provide environmental compliance support during Phase 1 of the B.F. Sisk Dam Safety of Dams Modification Project, which will improve public safety by increasing the height of the dam and adding stability berms and other safety

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kyle Verblaauw, MS 3 of 4
features to reduce the likelihood of the dam overtopping during an earthquake. Our role involves special-status species monitoring and surveys, burrow excavation, and management of the tule elk herd present onsite. Species known to occur or with potential to occur on the project include tule elk, San Joaquin kit fox, California tiger salamander, California red-legged frog, American badger, burrowing owl, Swainson’s hawk, and bald eagle. Mr. Verblaauw’s roles include:
 Conduct monthly CRLF visual encounter surveys (day and night) in occupied CRLF habitat within the Project area  Conducting exclusion fence checks for CTS and CRLF
 Surveying for suitable burrow habitat for SJKF and CTS  Maintenance on Thule elk camera traps
 Monitoring construction activities
East Bay Regional Park District McCosker Sub-Area Creek Restoration and Recreational Improvements Project; Montclair, CA
August 2020 - Ongoing
The East Bay Regional Park District has been restoring ecological function to two existing culverted creeks in the McCosker sub-area of Sibley Regional Park. Working under a CDFW Incidental Take Permit (No. 2081-2018-070-03), USFWS Biological Opinion (#08ESMF00-2019-F-015), USACE and RWQCB 401/404 permits, and CDFW 1600 Lake and Streambed Alteration Agreement. Mr. Verblaauw’s duties include:
 Conducting long-term vegetation monitoring to determine success of restoration plantings  Conducting biological monitoring work activities for special-status species: nesting birds and raptors, Alameda whipsnake, California red-legged frog, and San Francisco dusky-footed woodrat  Developing the 2022 annual status report summarizing covered project activities and describing project compliance with permits
Bourdet Ranch Conservation Banking; Santa Clara County, CA May 2023 - Present
Sequoia Ecological Consulting, Inc. is assisting the Bourdet Family to establish a conservation bank on their 3,354-acre property in Santa Clara County, CA. Sequoia is tasked with all necessary biological surveys to determine absence/presence of listed species within the property, including pond sampling for California tiger salamander and California red-legged frog. Once biological resources are evaluated, Sequoia is conducting a bank feasibility analysis and designing the conservation bank. Sequoia is directly coordinating with the agencies on behalf of the Bourdet family and drafting all required documents for establishing a conservation bank including a draft prospectus, prospectus, and additional documents based on agency evaluation of resources on-site. Mr. Verblaauw supported this project by:
 Performing aquatic surveys for amphibian surveys, including California tiger salamander and California redlegged frog  Performing eDNA sampling for CTS and CRLF

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kyle Verblaauw, MS 4 of 4
Upper Llagas Creek Flood Protection Project; Gilroy, San Martin, and Morgan Hill, CA September 2019 - Ongoing
Under contract with the Santa Clara Valley Water District, several contractors are conducting channel improvements on existing creek reaches and constructing new creek channels to reduce or prevent flooding during major storm events.

Sequoia has performed work for the contractor as well as owner to assist in meeting habitat preservation, restoration, and improvement goals as stipulated by the project plan. Kyle’s responsibilities include:
 Conducting pre-construction surveys and construction monitoring for nesting birds, and generalspecial-status species under CDFW and USFWS permits.
 Identifying habitats and suitable breeding locations for federally and state special-status species  Monitoring turbidity, dissolved oxygen, temperature, pH, and erosion within the watercourses  Special-statusspecies: California red-legged frog, California tigersalamander, western pond turtle San Mateo County Parks, Sawyer Camp Trail Culvert Replacement Project, San Mateo County, CA July 2022 - September 2022
San Mateo County Parks (SMCP) is replacing 16 failed or badly degraded culverts along the Sawyer Camp Trail near the Crystal Springs Reservoir. Prior to construction implementation, special-status species surveys are required, including surveys for: nesting birds, San Francisco dusky-footed woodrat, California red-legged frog, San Francisco garter snake, and western leatherwood. Biological monitoring during all ground-disturbing activities is also required. Mr. Verblaauw supported SMCP on this project as Sequoia’s project coordinator by:
 Providing project support and oversight for field biologists  Quality control and assurance of deliverables
 Communications and coordination with Parks staff
 Conducted biological monitoring
East Bay Regional Park District Routine Maintenance Projects; Alameda and Contra Costa Counties, CA September 2020 – Ongoing
Sequoia Ecological is supporting EBRPD with an on-call contract to conduct pre-activity surveys, water quality monitoring, and biological compliance monitoring for routine maintenance projects under their regulatory permits.

Species to be avoided include: Alameda whipsnake, California red-legged frog, California tiger salamander, giant garter snake, Ridgway’s rail, California least tern, salt marsh harvest mouse, San Joaquin kit fox, vernal pool branchiopods, snowy plover, pallid manzanita, nesting birds, and San Francisco dusky-footed woodrat. Mr. Verblaauw’s duties included:
 Providing environmental awarenesstraining to construction crews  Conducting nesting bird surveys and preconstruction surveys forspecial status species  Biological monitoring during work activities and ensuring project’s compliance with regulatory permits

ITEM NO. 6.

Docusign Docusign Envelope Envelope ID: F2CFEC63 C3C88704--33B6 4FF8--485B 4B23--9D22 A2D6--15DBA66398A5 36853FBAC10F Will Johnson
Climate Resiliency and Restoration Program Manager
Will Johnson has 16 years of experience in habitat restoration, mitigation planning, inspection and compliance support, natural resource monitoring, and both project and program-level administration and management. Mr. Johnson has provided services on a variety of projects throughout northern California for the past 10 years. He has worked as a field biologist, site superintendent, manager, crew leader, and equipment operator. He has extensive experience in reviewing and implementing work from proposal phase to closeout based on standard specifications, plans and permit requirements. Mr. Johnson has authored site management and long-term maintenance plans, cost proposals, budgets, technical write-ups and project approaches. He has both partnered with and contracted for a diverse number of clients including County, State, Federal-level groups as well as consulting firms, non-profit organizations, special districts, and private landowners.

Mr. Johnson has conducted project work in the vicinity of numerous special status species including California Ridgway’s rail, California black rail, salt marsh harvest mouse, San Francisco garter snake, giant garter snake, California red-legged frog, and California tiger salamander. Mr. Johnson has conducted rare plant surveys and managed projects which had the following species: western burrowing owl, Swainson’s hawk, northern goshawk, golden eagle, foothill yellow-legged frog, Alameda whipsnake, western pond turtle, dusky-footed woodrat.

RELEVANT EXPERIENCE
Mount Tamalpais Fuel Reduction (Various Phases); Mill Valley, CA 2020 - 2023
Mr. Johnson supported Marin Municipal Water District (MMWD) in implementing various fire fuel reduction work, including understory mastication, and hand-crew clearing and thinning work. The work fell under MMWD’s Biodiversity, Fire, and Fuels Integrated Plan (BFFIP). Crews worked in and around sensitive watershed areas and habitat. The entirety of the project was located in steep, wildland terrain. Mr. Johnson served as the project manager.
 Developed cost proposal and technical approach to various restoration activities
 Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants Docusign Envelope ID: 71ABC041-66FC-4CBE-B806-7F606F5E7542

AREAS OF EXPERTISE
Restoration
Construction management &
QA/QC
Invasive Plant Management
Planning& Implementation
Natural Resource
Management & Monitoring
Mitigation Planning
Compliance Management
Plant/Wildlife Surveys

EDUCATION
MS, Biological Sciences,
University of Rhode Island
BS, Biological Sciences,
University of Rhode Island

PERMITS/CERTIFICATIONS
California Contractors State
License Board – C-27 Landscape
Construction License, 1086577,
exp. 2026
California Department of
Pesticide Regulation –Qualified
Applicator License, 162032,
exp. 12/2024

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Will Johnson, MS 2 of 4
Quarry Park Shaded Fuel Break; El Granada, CA
2023
Mr. Johnson supported San Mateo County Parks (SMCP) in implementing fuels reduction, including removing eucalyptus trees and understory vegetation. The work occurred in and around habitat for San Francisco dusky-footed woodrat, California red-legged frog, and nesting birds. Mr. Johnson served as the project manager (contractor).  Developed cost proposal and technical approach to construction  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants Green Oaks Restoration; Pescadero, CA
2023
San Mateo County Resource Conservation District (SMCRCD) worked in conjunction with California State Parks to implement a riparian and grassland drainage restoration project. The project included site preparation, grading, log placement, spoils management, and revegetation post equipment work. Mr. Johnson was the project manager for construction (contractor).
 Developed cost proposal and technical approach to restoration and maintenance  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants Kitteridge Wetland Restoration; Los Gatos, CA
2023
Mr. Johnson worked to support the restoration of a retention pond drainage feature for San Jose Water Company (SJWC). The creation of wetlands at Lake Kittredge was designed to provide habitat for California red-legged frogs, western pond turtles, and nesting olive-sided flycatchers. The scope included re-grading and earthmoving of seasonally flooded depressions, channels and general re-contouring, followed by revegetation and re-seeding of stabilized areas.

Will oversaw construction activities and worked with the client to develop approaches to work, erosion control and reseeding efforts. Mr. Johnson was the project manager for construction (contractor).  Developed cost proposal and technical approach to construction  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants Arroyo de la Laguna Creek Restoration; Pleasanton, CA
2022 – 2023
The City of Pleasanton’s Arroyo de la Laguna project included site preparation, invasive plant management, restoration planting and long-term maintenance. Mr. Johnson served as the project manager for construction (contractor) and worked alongside Sequoia (consultant).
 Developed cost proposal and technical approach to restoration  Coordinated with City and consulting biologist

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Will Johnson, MS 3 of 4
 Performed project management and permit compliance
San Rafael Creek Restoration & Maintenance; San Rafael, CA 2021 - 2023
Sonoma Marin Area Rail Transit’s (SMART) San Rafael Creek project included site preparation, invasive plant management, restoration planting and long-term maintenance. Mr. Johnson served as the project manager for construction (contractor) and worked alongside Sequoia (consultant).  Developed cost proposal and technical approach to restoration  Coordinated with SMART and consulting biologist
Performed project management and permit compliance
McCosker Creek Restoration and Improvements; Orinda, CA 2022 - 2023
East Bay Regional Park District’s (EBRPD) McCosker Creek project included invasive plant management and long-term maintenance of native plants and site infrastructure. Mr. Johnson served as the project manager for maintenance (contractor) and worked alongside Sequoia (consultant).  Oversaw crew logistics and scheduling
 Coordinated with EBRPD and consulting biologist
 Performed project management and permit compliance
 Special-status species: nesting birds and raptors, Alameda whipsnake, California red-legged frog, and San Francisco dusky-footed woodrat
Bioregional Habitat Restoration; Sunol, CA
2017 - 2023
San Francisco Public Utilities Commission (SFPUC) manages watershed areas throughout Alameda County. The project included several years of invasive plant management in wildland areas. Treatments were targeted to support native plant establishment and achieve SFPUC’s mitigation and management objectives. Work occurred in and around areas with sensitive species. Mr. Johnson served as a project manager.  Developed cost proposal and technical approach to restoration and maintenance  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Will Johnson, MS 4 of 4
NASA Ames Research Center Wetland Restoration & Mitigation; Santa Clara, CA 2018
As part of mitigation, NASA was required to investigate soils at a site at Moffett Field in Santa Clara County. Mr. Johnson led a construction team that provided native habitat and erosion control services to a consulting firm for the duration of the soil investigation across the several acre site. The project scope included brush and vegetation clearing ahead of drilling/soil sampling; silt/exclusion fence installation, maintenance and removal; harvesting and transplanting wetland and marsh plant species including pickleweed and saltgrass; hydroseeding and hand-broadcast seeding of native lowland, upland and transitional marsh species; hand-watering and non-chemical weed control to facilitate plant establishment.
 Developed cost proposal and technical approach to construction and invasive plant work  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants On-Call Restoration & Maintenance; Various East Bay Regional Park properties, CA 2022 - 2023
Mr. Johnson supported East Bay Regional Park District (EBRPD) in implementing various stages of restoration and construction work at several different park units/locations. Work included invasive plant management, erosion control, site maintenance, irrigation troubleshooting and repair, and fence building. Mr. Johnson served as the project manager and lead contract point of contact for all on-call task orders.  Developed cost proposal and technical approach to various restoration activities  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants Tilden Nature Area Restoration; Berkeley, CA
2018-2023
Mr. Johnson supported East Bay Regional Park District (EBRPD) in restoring pond features, installing native riparian vegetation, constructing trails, fencelines and park amphitheater. Work occurred in and around sensitive creek habitat.

Project included 5 years of follow-up maintenance and stewardship of the site. Mr. Johnson served as the project manager (contractor).
 Developed cost proposal and technical approach to construction  Oversaw crew logistics and scheduling
 Performed project management and coordination with consultants

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8---485B 4CBE 4B23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Kelyn McGuire
Staff Biologist
Kelyn McGuire is an enthusiastic biologist with more than a year of experience.

Kelyn has experience conducting nesting bird surveys and special-status species surveys for California tiger salamander, California red-legged frog, Alameda whipsnake, western pond turtle, San Francisco dusky-footed woodrat. She has assisted in rare plant surveys under the supervision of a senior botanist. Kelyn also has performed California spotted owl surveys under the direction of experienced biologists. She has also assisted with bumble bee surveys under the guidance of a permitted biologist. Kelyn has experience performing pre-construction surveys, daily biological monitoring, and delivering environmental awareness trainings.

RELEVANT EXPERIENCE
Moraga Orinda Fire District, Tunnel East Bay Hills Fuel Break; Orinda, CA April 2023 – Ongoing
The Moraga-Orinda Fire District is conducting a fuels reduction project along key access roads in the cities of Moraga and Orinda, CA to minimize the impact of wildfires on local communities by developing fuel breaks and keep roads accessible for evacuation and emergency response. Sequoia is providing biological support on the project to ensure environmental compliance with the fuels reduction work. In support of this project, Kelyn’s role has included:
 Conduct pre-construction surveys forspecial-statusspecies: California tiger salamander, California red-legged frog, western pond turtle, Alameda whipsnake, San Francisco dusky-footed woodrat
 Perform pre-treatment surveys prior to work being done  Environmentally train fuel reduction crews regarding sensitive species in a high-risk work environment
 Monitor and provide insight to work crews to preserve sensitive species habitat such as core-scrub for Alameda whipsnake and nesting birds
 Carrying out rare plant surveys under the supervision of Senior Botanists
 Providing active monitoring during all pile burning done by fire officials
 Set up trail cameras to track animal activity and behaviors  Place coverboards outside of the project area to provide refuge

AREAS OF EXPERTISE
Nesting bird surveys
Biological monitoring
Pre-construction surveys

EDUCATION
BA Environmental Studies
(Anthropology), University of
California, Santa Barbara
UC Education Abroad Program,
(Anthropology) University of
Edinburgh, Scotland

MEMBERSHIPS AND

PROFESSIONAL ASSOCIATIONS
The Wildlife Society
Golden Gate Audubon Society

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kelyn McGuire 2 of 4
 Special-status species: Western pond turtle, California red-legged frog, California tiger salamander, Alameda whipsnake, San Francisco dusky-footed woodrat, Northern spotted owl Contra Costa County Fire Protection District (ConFire) - Lafayette/Walnut Creek Shaded Fuel Break, Contra Costa County, CA
May 2023 – Ongoing
This shaded fuel break project extends about 7 miles surrounding the community of Rossmoor and is expected to treat approx. 250 acres through the reduction of dense vegetation and removal of ladder fuels. Sequoia is providing reconnaissance and plant surveys ahead of vegetation removal, then daily monitoring during implementation. Kelyn’s responsibilities as lead biologist include:
 Helped project kickoff by conducting environmental training for all working crew members  Executed pre-treatment surveys of all project areas before commencement of any work  Organized pre and post treatment
 Managed project coordination and assisted project manager with scheduling, client communication and daily/weekly reporting
 Accompanied Senior Biologist on bumble bee surveys targeting sensitive bumble bee species  Maintained strong communication between client, crew and Sequoia staff  Conduct daily pre-construction surveys forspecial status species ahead of days work  Recording and mapping rare plant sensitive vegetation communities  Performed reconnaissance surveys prior to implementation phase  Special-status species: Alameda whipsnake, California red-legged frog, California tiger salamander, San Francisco dusky-footed woodrat, western pond turtle, Crotch’s bumble bee, California newt, sensitive bat species Marin Wildfire Prevention Authority (MWPA) –Environmental Services for Wildfire Prevention/Hazard Mitigation Projects, Marin County, CA
April 2023 – Ongoing
The Marin Wildfire Prevention Authority (MWPA) is working to permit a large number of fire prevention projects throughout Marin County. The projects use a wide variety of fuels reduction treatments to achieve their goals, from goat grazing to creating large fuel breaks using mechanical mastication. Sequoia is providing biological services during planning and implementation each of the 40-plus projects within the MWPA work plan. Sequoia’s biologists conduct literature reviews of biological resources and field assessments, prepare and present environmental trainings, and provide ongoing specialized expertise to assist the MWPA. Kelyn’s role included:
 Performing pre-activity surveys for special-status wildlife and plants, as well as nesting birds  Setting up acoustic monitors to record bird activity
 Analyzing acoustic monitor data and providing concise data collection for the client  Conducting nesting bird surveys

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kelyn McGuire 3 of 4
 Special- status species: Northern spotted owl, California red-legged frog, foothill yellow-legged, Ridgway’s rail, black rail, burrowing owl, Western snowy plover, salt marsh harvest mouse, Western bumblebee, monarch butterfly, anadromous fish, various sensitive bat species Bourdet Ranch Conservation Banking; Santa Clara County, CA April 2024
Sequoia Ecological Consulting, Inc. is assisting the Bourdet Family to establish a conservation bank on their 3,354-acre property in Santa Clara County, CA. Sequoia is tasked with all necessary biological surveys to determine absence/presence of listed species within the property, including pond sampling for California tiger salamander and California red-legged frog and special-status bumble bees. Once biological resources are evaluated, Sequoia is conducting a bank feasibility analysis and designing the conservation bank. Sequoia is directly coordinating with the agencies on behalf of the Bourdet family and drafting all required documents for establishing a conservation bank including a draft prospectus, prospectus, and additional documents based on agency evaluation of resources on-site.

Kelyn supported this project by:
 Field assistant for protocol levelsurveys for candidate bumble bee species (Crotch’s bumble bee)  Safe handling, catch and release of crotch’s bumble bee and other bumble bee species  Successfully identifying Crotch’s bumble bee and other bumble bee species  Assisting in data and mapping management
California State Parks, Mt. Diablo State Park Vegetation Treatment, Pretreatment Biological Surveys and Monitoring; Contra Costa County, CA
April 2023 – May 2023
The Mt. Diablo State Park Vegetation Treatment project involves Cal State Parks identifying key areas in the park that are at risk for wildfires. Multiple different vegetation removal companies are subcontracted to reduce fuel debris that can pose a risk incidents of fire outbreaks. Sequoia biologists provide pretreatment surveys to identify rare plants, special status species, and nesting birds to ensure that fuel removal is within environmental compliance. Kelyn’s duties include:
 Providing pre-construction surveys for special status species and nesting birds  Identifying habitat that can be suitable forspecial status species such as California red-legged Frog, Western Pond Turtle and Alameda whipsnake
 Providing biological monitoring and reporting
Mariposa Peak Ranch Long-Term Management; Merced and Santa Clara Counties, CA April – May 2024
Sequoia Ecological Consulting is working to establish a conservation easement for Caltrans and a residential development project on private land near Gilroy in order to offset impacts to California tiger salamander and California red-legged frog. Kelyn’s responsibilities on this project included:
 Assisting permitted biologists with pond sampling surveys for California red-legged frogs and California tiger salamanders

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Kelyn McGuire 4 of 4
 Aiding in eDNA collection from each pond
 Taking measurements and data collection of California red-legged frog and California tiger salamanders  Conducting visual encounter surveys for western pond turtle, California red-legged frog, California tiger salamander and bullfrogs
 Perform VES eye-shine surveys for bullfrogs
 Use dip net and seine net for protocol level surveys for special-status species Anderson Dam Tunnel Water Quality Monitoring; Morgan Hill, CA October 2023 – Ongoing
This project includes environmental compliance and biological support for heavy civil construction in habitat suitable for several sensitive animal species. Under federal compliance orders, multiple regulatory agency permitting and technical recommendations, and under the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan, Kelyn is responsible for:
 Performing biological monitoring
 Collecting water-quality data from Multi-Parameter Sondes located at different sites both upstream and downstream from the project location
 Ensuring proper equipment maintenance and calibration to acquire high quality data  Providing daily monitoring summaries to project managers  Special-status species: California tiger salamander, California red-legged frog, western pond turtle, steelhead, coyote ceanothus, nesting birds, golden eagle, bald eagle, pallid bat California State Parks, Northgate Road Emergency Repair Project; Contra Costa County, CA June 2023 – October 2023
Mount Diablo State Park is conducting emergency repair work for culvert and road failures within the park. As a subconsultant to ECORP, Sequoia is providing biological and compliance support for project implementation, including pre-construction surveys for rare plants and biological monitoring during ground-disturbing activities. Species monitored during this project include Alameda whipsnake, California red-legged frog, California tiger salamander, Peregrine falcon and nesting birds. Kelyn supported this project by:
 Providing biological monitoring and reporting to crews  Providing environmental training for crews
 Special-status species: California tiger salamander, California red-legged frog, Alameda whipsnake, Peregrine falcon, nesting birds, rare plants.

ITEM NO. 6.

Docusign Docusign Envelope Envelope ID: F2CFEC63 C3C88704--33B6 4FF8--485B 4B23--9D22 A2D6--15DBA66398A5 36853FBAC10F Nicolas Anderson
Biologist / Assistant Project Manager
Nicolas Anderson has 5 years of experience in wildlife and vegetation surveys, habitat restoration, construction monitoring, forestry management, and geographic information systems (GIS). His surveying experience includes pointcount, mark-recapture for small mammals and fish, electrofishing, mist netting, spotlight, dip netting,seining, hoop netting, telemetry, and herpetologicalsurveys for wetland index of biological integrity (IBI) assessments.

Nic’s threatened and endangered (T&E) biological surveys conducted in the Midwest, Southeast U.S., and California include but are not limited to western pond turtle, California red-legged frog, Indiana bat, Henslow’s sparrow, loggerhead sea turtle, northern long-eared bat, greater prairie-chicken, loggerhead shrike, bald eagle, Karner blue butterfly, Dakota skipper, and southern bog lemming.

Additionally, his T&E vegetation surveys have included but are not limited to beaked spikerush,slender rush, sterile sedge, western prairie fringed orchid, whorled nutrush, and stream parsnip.

RELEVANT EXPERIENCE
Marin Wildfire Prevention Authority, Environmental Compliance Consulting Servicesfor Wildfire Prevention/ Hazard Mitigation Projects; Marin County, CA
October 2022 – Ongoing
The Marin Wildfire Prevention Authority (MWPA) is working to permit numerous fire prevention projects throughout Marin County. The projects use a wide variety of fuels reduction treatments to achieve their goals, from goat grazing to creating large fuel breaks using mechanical mastication. Sequoia is providing biological services during the planning and implementation on upwards of 40 projects within the MWPA work plan. Sequoia’s biologists conduct literature reviews of biological resources and field assessments, prepare and present environmental trainings, and provide ongoing specialized expertise to assist the MWPA. Mr. Anderson’s role included:
 Performing GIS services to provide detailed figures for project management and planning - GIS analyses include, but are not limited to, determining total impacts per vegetation community, proximity and impact analyses on T&E wildlife, plants, and critical habitats, impacts to aquatic habitats, summaries of soil characteristics within project Docusign Envelope ID: 71ABC041-66FC-4CBE-B806-7F606F5E7542

AREAS OF EXPERTISE
Biological surveys
Habitat restoration
Construction monitoring
Forestry management

EDUCATION
BS, Fisheries, Wildlife, and
Conservation Biology,
University of Minnesota –
Twin Cities

PERMITS/CERTIFICATIONS
Wildland Firefighter Type II
National Pollutant Discharge
Elimination System (NPDES)
Construction Stormwater
Inspector

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Nicolas Anderson 2 of 4
boundaries and surrounding areas, and depiction of on-the-ground environmental observations  Managing and updating GIS databases
 Special- status species: Northern spotted owl, California red-legged frog, foothill yellow-legged, Ridgway’s rail, black rail, burrowing owl, Western snowy plover, salt marsh harvest mouse, Western bumblebee, monarch butterfly, anadromous fish, various sensitive bat species Moraga-Orinda Fire District, Tunnel East Bay Hills Fuel Break Project; Orinda, CA October 2022 – Ongoing
The Moraga-Orinda Fire District (MOFD) is conducting a fuels reduction project within Contra Costa County to create large fuel breaks to reduce impacts from wildfire events. To assist with the implementation of this project, Nic is responsible for:
 Performing GIS services to provide detailed figures for project management and planning. GIS analyses include, but are not limited to, determining total impacts per vegetation community, proximity and impact analyses on T&E wildlife, plants, and critical habitats, impacts to aquatic habitats, summaries of soil characteristics within project boundaries and surrounding areas, and depiction of on-the-ground environmental observations  Managing and updating GIS databases
San Mateo County Parks, Edgewood Shaded Fuel Break; Redwood City, CA June 2022
In support of San Mateo County Parks in this fuel break project, Nic was responsible for:
 Performing pre-construction surveys for special-statusspecies and nesting birds  Conducting biological monitoring during work activities for nesting birds  Assisting with daily routine data collection and work activity summaries  Special-status species: California tiger salamander, California red-legged frog, Western pond turtle, Alameda whipsnake, San Francisco dusky-footed woodrat
Anderson Dam Tunnel Water Quality Monitoring; San Jose, CA April 2023 – Ongoing
This project includes environmental compliance and biological support for heavy civil construction in habitat suitable for several sensitive animal species. Under federal compliance orders, multiple regulatory agency permitting and technical recommendations, and under the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan, Nic is responsible for:
 Performing pre-construction surveys for biological resources  Collecting water-quality data from MultiParameter Sondes located at different sites both upstream and downstream from the project location
 Ensuring proper equipment maintenance and calibration to acquire high quality data  Performing biological monitoring of sensitive habitats and species during construction when required by permits

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Nicolas Anderson 3 of 4
 Providing daily monitoring summaries to project managers  Creating master Excel sheets to process collected water quality data for compliance evaluation  Writing soilsample reuse and monthly project update reports for client  Special-status species: California tiger salamander, California red-legged frog, Western pond turtle, DPS steelhead, coyote ceanothus, nesting birds, golden eagle, bald eagle, pallid bat San Mateo County Parks Department, Sawyer Camp Trail Culvert Replacement; Burlingame, CA August 2022 – Ongoing
Supporting San Mateo County Parks for this culvert replacement project, Nic is responsible for:
 Conducting pre-construction surveys forspecial-statusspecies and nesting birds  Monitoring construction activities to ensure minimal impactsto special-status species and their habitats  Inspecting finalized work sites to ensure proper escape pathways for wildlife trapped in trenched areas  Conducting biological monitoring during work activities for nesting birds and special-status species  Completing daily routine data collection and work activity summaries  Special-status species: western pond turtle, San Francisco dusky-footed woodrat, California red-legged frog, San Francisco garter snake
Valley Water, Cross Valley Pipeline Extension Project Fish Rescue; Coyote, CA August 2022
In support of this pipeline extension project, Nic was responsible for:
 Performing electrofishing surveys within the project area to minimize construction activity impacts on fish populations
 Identifying native fish species for relocation and invasive species for inventory  Assisting with daily monitoring reports and data collection  Special-status species: San Francisco dusky-footed woodrat, American badger, California red-legged frog, California tiger salamander, Western pond turtle, roosting bats City of San Jose, Storm Drain System Improvements; San Jose, CA July 2022
Contributing to improvements in this storm drain project, Nic was responsible for:
 Conducting worker environmental awareness program (WEAP) training for incoming contractors to identify special-status species (specifically Western burrowing owls) within the prospective project area

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Nicolas Anderson 4 of 4
Valley Water, Upper Llagas Creek Flood Protection Project Phase 2A; Morgan Hill, CA June 2022
Under contract with the Santa Clara Valley Water District, several contractors are conducting channel improvements on existing creek reaches and constructing new creek channels to reduce or prevent flooding during major storm events.

Sequoia has performed work for the contractor as well as owner to assist in meeting habitat preservation, restoration, and improvement goals as stipulated by the project plan. Nic’s responsibilities include:
 Conducting pre-construction surveys and construction monitoring for nesting birds, and generalspecial-status species under CDFW and USFWS permits
 Identifying habitats and suitable breeding locations for federally and state special-status species  Monitoring turbidity, dissolved oxygen, temperature, pH, and erosion within the watercourses  Special-statusspecies: California red-legged frog, California tigersalamander, Western pond turtle

TRAININGS/CERTIFICATIONS
Storm Water Best Management Practices, Sequoia Ecological Consulting, 2022 Nesting Bird Ecology and Survey Practices, Sequoia Ecological Consulting, 2022 Identification of Hydraulic Features, Sequoia Ecological Consulting, 2022 Alameda Whipsnake Ecology and Identification, Sequoia Ecological Consulting, 2022 Construction Stormwater Inspector, National Pollutant Discharge Elimination System, 2020 Rosgen Level 1 Principles of Fluvial Geomorphology, 5 Smooth Stones, LLC, 2019 RiverMorph, 5 Smooth Stones, LLC, 2019
AutoCAD Civil 3D for Stream Restoration, 5 Smooth Stones, LLC, 2019 Culvert Design for Stream Connectivity and Aquatic Organism Passage, University of Minnesota – Twin Cities, 2019 S-130 Firefighter Training, S-190 Introduction to Wildland Fire Behavior, L-180 Human Factors in the Wildland Fire Service, and IS-100 Introduction to Incident Command System, Wildland Firefighter Type II (FFT2), National Wildfire Coordinating Group, 2018

ITEM NO. 6.

Docusign Docusign Envelope Envelope ID: F2CFEC63 C3C88704--33B6 4FF8--485B 4B23--9D22 A2D6--15DBA66398A5 36853FBAC10F Brian Nissen
Project Biologist
Brian Nissen is a restoration ecologist and field biologist with more than 6 years of professional experience working with private industry consulting, federal and state agencies compliance, and volunteer research projects. Brian has experience providing permit oversight as well leading numerous ecological restoration projects biological surveys across the greater San Francisco Bay Area including special status species mitigation, riparian, oak woodland and savannah, and grassland habitats restoration.

Skilled background in restoration ecology, land management, and rangeland management/ecology. Areas of knowledge and expertise include restoration project design, implementation, and upkeep, invasive plant management, native plant propagation and establishment, grazing and mow regime management and establishment, and irrigation systems.

Mr. Nissen holds 10(a)(1)(A) permits for conducting presence/absence surveys for both California tiger salamander and California red-legged frog in Marin, Sonoma, Lake, Napa, Solano, Contra Costa, Alameda, Santa Clara and San Mateo counties.

Additionally, Brian has extensive experience conducting biological monitoring for these two species on construction projects across the greater Bay Area.

In addition to working with the California tiger salamander and California redlegged frog Mr. Nissen has experience conducting surveys and working with other special-status species including: nesting birds and raptors, burrowing owl, Swainson’s hawk, western pond turtle, San Francisco dusky-footed woodrat, fairy shrimp, giant garter snake, Alameda whipsnake, and San Joaquin kit fox.

Experience with rare plants includes Santa Cruz robust spineflower, Congdons tarplant, San Joaquin spearscale, and Santa Clara dudleya.

Mr. Nissen has 100+ hours of passerine banding experience using mist nets at the Coyote Creek Field Station with San Francisco Bay Bird Observatory (SFBBO).

RELEVANT EXPERIENCE
Santa Clara Valley Water District, Anderson Dam Tunnel Project; Morgan Hill, CA
February 2024 - Present
Sequoia is providing biological support for the Anderson Dam Tunnel Project.

Sequoia’s biologists are supporting environmental compliance for heavy civil construction in habitat suitable for California red-legged frog, California tiger salamander, western pond turtle, steelhead salmon Central California Coast Distinct Population Segment, coyote ceanothus, nesting birds, pallid bat, and bald eagle. This project is being conducted under Federal Energy Regulatory Docusign Envelope ID: 71ABC041-66FC-4CBE-B806-7F606F5E7542

AREAS OF EXPERTISE
Field identification of
California flora and fauna
Ecologicalrestoration project
oversight
Land management
Regulatory permitting

EDUCATION
BS, Natural Resources, Fisheries
and Wildlife Science, Oregon
State University

PERMITS/CERTIFICATIONS
10(a)(1)(A) Recovery Permit
(PER0011950), California tiger
salamander, California redlegged frog
CDFW Scientific Collection
Permit (SC-190180001)

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Brian Nissen 2 of 3
Commission emergency compliance orders with technical recommendations from the US Fish and Wildlife Service (USFWS) and National Marine Fisheries Service, and permitting through the US Army Corps of Engineers, State Water Resources Control Board, California Department of Fish and Wildlife (CDFW), and Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan. Brian’s roles include:
 Ensuring water quality permit measures were met using data collected while checking water quality monitoring sondes and equipment
 Conducting soil sampling ensuring soil quality parameters are recorded and met  Conducting nesting bird surveys ensuring the project is within compliance with the Migratory Bird Treaty Act and other environmental and legal constraints.

County of San Mateo, Half Moon Bay Landfill Stormwater Mgmt Emergency Repair; Half Moon Bay, CA February 2024 – March 2024
The stormwater drainpipe failure occurred on a coastal bluff next to the closed Half Moon Bay Landfill. An ephemeral, unnamed drainage flows through the drainpipe. The drainage was conveying water during a site visit on January 25, 2024. Rerouting the runoff may be anticipated; however, this is dependent on timing of the start of repair work. The failed drainpipe is currently not functioning, and the revetment is at risk of further collapse. The repairs are intended to address stormwater discharge and limit erosion caused by stormwater runoff as a result of the damage caused by previous excessive stormwater discharge. Work will be conducted in accordance with BMPs detailed in the County of San Mateo Routine Maintenance Program Manual. A biologist will be onsite to actively monitor all work. Project activities are anticipated to begin in February 2024. The full duration of the project is expected to be approximately 3 weeks. As a staff biologist on this effort, Brian’s roles include:
 Provide biological monitoring for nesting birds and specials status species Fairview Residential Development; Hollister, CA
February 2020 – May 2022
Residential housing development located in Hollister, California. Performed preconstruction surveys and daily biological monitoring of construction activates to ensure protection of wildlife species. Administered environmental training to crew members and interfaced with construction crews on environmental issues. As a biological monitor Brian’s duties included:
 Performing pre-construction surveys for nesting birds and other biological resources  Preforming burrow excavations of potential CTS burrows prior to ground disturbance activities  Performing biological monitoring of sensitive habitats and species during construction when required by permits  Performing biological monitoring of permit conditionssuch as exclusionary fence and escape ramp installation.

West of Fairview Residential Development; Hollister, CA March 2022 – May 2022
Residential housing development located in Hollister, California. Performed preconstruction surveys and daily biological monitoring of construction and restoration activities to ensure protection of wildlife species and permit condition

ITEM NO. 6.

Docusign Docusign Docusign Envelope Envelope Envelope ID: 71ABC041 F2CFEC63 C3C88704--33B6 66FC 4FF8--485B 4CBEB23--9D22 -A2D6 B80--15DBA66398A5 -36853FBAC10F 7F606F5E7542 Resume Page
Brian Nissen 3 of 3
compliance. Administered environmental training to crew members and interfaced with construction crews on environmental issues. As a biological monitor Brian’s duties included:
 Performing pre-construction surveys for nesting birds and other biological resources  Preforming burrow excavations of potential CTS burrows prior to ground disturbance activities  Performing biological monitoring of sensitive habitats and species during construction when required by permits  Performing biological monitoring of permit conditionssuch as exclusionary fence and escape ramp installation.

Communication Hill Residential Development; San Jose, CA June 2021
Large scale mix-use residential development. Site was formerly home to one of the largest populations of Santa Clara Valley dudleya (Dudleya setchellii), which is a low growing perennial succulent with pale yellow flowers that grows in rocky outcrops in serpentine grasslands. Santa Clara dudleya is found only in the Coyote Valley area of Santa Clara County, California, from San Jose south about 25 miles to Gilroy. As a biologist on this project Brian’s duties included:
 Conducting rare plant surveys for Santa Clara Valley dudleya Contra Costa Water District – Rock Slough Fish Screen Vegetation Management; Oakley, CA June 2019 and June 2020
Aquatic vegetation management at the Contra Costa Water District Rock Slough Fish Screen. Biological monitors provided salvage and documentation for aquatic biological resources during annual aquatic vegetation removal at the Rock Slough Fish Screen facility. As a biological monitor Brian’s duties included:
 Performing biological monitoring of sensitive habitats and species during maintenance activities  Performing pre-construction surveys for nesting birds and other biological resources species, native plant cover, and restoration plant survivorship. As the land manager of the property and staff biologist Mr. Nissen’s duties included:
 Assisting and leading annual CTS and CRLF surveys
 Assisting and leading annual plant survivorship counts  Annual long term resource management and monitoring, including invasive plant management, restoration planting management, pond maintenance, grazing management, and erosion prevention and mitigation

ITEM NO. 6.

PREPARED BY: Nicolle Burnham
Parks and Public Works Director
Reviewed by: Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 05/20/2025
ITEM NO: 7
DATE: May 15, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services with EcoSanitation, LLC for Downtown Power Washing for a Total Agreement Amount Not to Exceed $287,500.

RECOMMENDATION:

Staff recommends that the Town Council authorize the Town Manager to execute a five-year Agreement for Services (Attachment 1) with EcoSanitation LLC for downtown power washing for a total agreement amount not to exceed $287,500.

STRATEGIC PRIORITIES:

This project supports the Core Goal of Community Character and Civic Engagement. Power washing services ensure the Downtown is a welcoming and safe area, which helps businesses thrive.

FISCAL IMPACT:

The Adopted Fiscal Year (FY) 2024/25 Parks and Public Works General Fund Operating Budget (111-5401-63365) includes sufficient funds to cover the contract in the amount of $7,500 for FY 2024/25.

The proposed Fiscal Year 2025/26 Operating Budget includes $58,805.56 for this service. The proposed budget was based on the value of the low bidder, who then declined to enter into the agreement. The cost difference of $11,194.44 to the proposed budget will be identified through potential cost savings through the FY FY25-26 or another operating source if savings cannot be identified.

ITEM NO. 7.

PAGE 2 OF 3
SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services with EcoSanitation LLC
DATE: May 15, 2025
Future proposed operating budgets will include requests for funding for the contract per the amounts listed above.

BACKGROUND:

For several years, the Town of Los Gatos has utilized contract services to provide high-pressure power washing of the downtown and Main Street sidewalks, the front patio area of the Town Library, and lower-level concrete surfaces of Parking Lot #4. The sidewalks and patio area require monthly service to enhance the cleanliness of the downtown destinations, while the parking garage requires quarterly service to keep the walls and ceilings free of exhaust soot, spiderwebs, and stains. The current agreement ended on December 31, 2024.

The services are necessary to keep the Downtown area clean and welcoming. Staff resources do not exist to do this work, and the Downtown area does not have a Business Improvement District or other mechanism for providing this service. As such, the Town funds this contract work.

In October 2024 staff initiated a Request for Proposals (RFP) for power washing of sidewalks on North Santa Cruz Avenue between Main Street and Highway 9, University Avenue between Elm Street and Main Street, Main Street between North Santa Cruz Avenue and Los Gatos High School, the library front patio, and the lower level of Parking Lot #4. The RFP erroneously did not include a requirement that the contractor pay the prevailing wage.

In January 2025, staff rebid the service and included prevailing wage requirements. Several companies responded, resulting in four qualified proposals received on February 14, 2025.

Proposals were rated by weighted categories of qualifications, job history, management, references, and cost.

On March 18, 2025 Town Council authorized the Town Manager to execute an agreement with the lowest qualified bidder, PPWPM, Inc. That vendor declined to execute a contract with the Town based on the bid price provided.

DISCUSSION:

EcoSanitation LLC was the second lowest qualified bidder. The firm has a proven record of high-quality service of similar scope to the Cities of San José, Sacramento, and Lodi. This agreement structure ensures continuity of service while maximizing savings over multiple years.

Additionally, the contract includes cancellation provisions should the need arise during the contract term.

ITEM NO. 7.

PAGE 3 OF 3
SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services with EcoSanitation LLC
DATE: May 15, 2025
The current value of the proposed five-year term (excluding potential future consumer price index adjustments) is $287,500, and the yearly breakdown of cost under the new contract will be:

Annual Breakdown: Dates: Amount:

Year 1 (FY2024/25) 6/1/25 through 6/30/25 $7,500.00
Year 2 (FY2025/26) 7/1/25 through 6/30/26 $70,000.00
Year 3 (FY2026/27) 7/1/26 through 6/30/27 $70,000.00
Year 4 (FY2027/28) 7/1/27 through 6/30/28 $70,000.00
Year 5 (FY2028/29) 7/1/28 through 6/30/29 $70,000.00
The proposal for service allows for additional services to be provided, if requested by the Town.

These would be charged at the hourly rate of $104.50 inclusive of staff, equipment, and materials. If such services are required, an amendment to the agreement would be executed.

Future year contract amounts and hourly rates for service will be adjusted based on the Consumer Price Index, with amendments to the agreement cost brought forward when needed.

Staff is seeking a five-year agreement recognizing that future years will be subject to operating budget appropriations.

CONCLUSION:

Staff recommends that the Town Council authorize the execution of this agreement.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Agreement for Services with Exhibit A – EcoSanitation LLC

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1

AGREEMENT FOR SERVICES

PREAMBLE
THIS AGREEMENT is dated for identification on 20th day of May 2025 by and between TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and EcoSanitation, LLC (“Service Provider”), identified as an S Corporation and whose address is 180 Promenade Circle, Suite 300, Sacramento, CA 95834. This Agreement is made with reference to the following facts.

I. RECITALS

1.1 Town sought quotations for the services described in this Agreement, and Service Provider was found to be the lowest responsible supplier for this purchase, following recission of the lowest bid provided by another vendor.

1.2 Service Provider represents and affirms that it is willing to perform the desired work pursuant to this Agreement.

1.3 Town desires to engage Service Provider to provide Power washing of downtown sidewalks, Parking Lot 4 Garage and Library patio.

1.4 Service Provider warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Service Provider acknowledges Town has relied upon these warranties to retain Service Provider.

II. AGREEMENTS

2.1 Scope of Services. Service Provider shall provide services as described in that certain Proposal sent to the Town on February 14, 2025, which is hereby incorporated by reference and attached as Exhibit A.

2.2 Term and Time of Performance. The effective date of this Agreement shall begin June 1, 2025 through June 30, 2029, subject to appropriation of funds, notwithstanding any other provision in this agreement.

2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Service Provider represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Service Provider to practice its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos.

2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement.

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1

2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and all reports and supportive data prepared by the Service Provider under this Agreement are the Town’s property and shall be delivered to the Town upon the completion of services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Service Provider in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Service Provider shall not make any of these documents or information available to any individual or organization not employed by the Service Provider or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Service Provider pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Service Provider in connection with other projects shall be solely at Town's risk, unless Service Provider expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Service Provider which is and has been confirmed in writing by Service Provider to be a trade secret of Service Provider.

2.6 Compensation: Compensation for services shall be:

Year 1 - $7,500 (FY24/25)
Year 2 - $70,000 (FY25/26)
Year 3 - $70,000 (FY26/27)
Year 4 - $70,000 (FY27/28)
Year 5 - $70,000 (FY28/29)
For a total agreement amount not to exceed $287,500, inclusive of all costs. Payment shall be based upon Town approval of each task. Future contract years are contingent on future operating budget appropriations.

2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review, even if only in partial or draft form.

Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows:

Invoices:

Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1
Los Gatos, CA 95031-0655
Email (preferred): [email protected]

2.8 Availability of Records. Service Provider shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Service Provider shall make these records available to authorized personnel of the Town at the Service Provider offices during business hours upon written request of the Town.

2.9 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Service Provider. No portion of these services shall be assigned or subcontracted without the written consent of the Town.

2.10 Independent Contractor. It is understood that the Service Provider, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Service Provider may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Service Provider agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Service Provider shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Service Provider or is based on allegations of Service Provider's negligent performance or wrongdoing.

2.11 Conflict of Interest. Service Provider understands that its professional responsibilities are solely to the Town. The Service Provider has and shall not obtain any holding or interest within the Town of Los Gatos. Service Provider has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Service Provider warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Service Provider shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person Service Provider discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement Service Provider shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship.

2.12 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Service Provider nor its subcontractors do and neither shall

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1
discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act.

III. INSURANCE AND INDEMNIFICATION

3.1 Minimum Scope of Insurance:
i. Service Provider agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. ii. Service Provider agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Service Provider shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Service Provider agrees that all certificates and endorsements are to be received and approved by the Town before work commences.

General Liability:
i. The Town, its elected and appointed officials, employees, and agents are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Service Provider; products and completed operations of Service Provider, premises owned or used by the Service Provider. ii. The Service Provider's insurance coverage shall be primary insurance as respects the Town, its elected and appointed officials, employees, and agents. Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Service Provider's insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers.
iv. The Service Provider's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability.

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1

3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk.

3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Service Provider shall ensure that all subcontractors employed by Service Provider provide the required Workers' Compensation insurance for their respective employees. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.

3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and defend the Town its elected and appointed officials, agents, employees, and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Service Provider, or any of the Service Provider's officers, employees, or agents or any subcontractor.

IV. GENERAL TERMS

4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement.

4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara.

4.3 Termination of Agreement. The Town and the Service Provider shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Service Provider shall deliver to the Town all plans, files, documents, reports, performed to date by the Service Provider. In the event of such termination, Town shall pay Service Provider an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination.

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1

4.4 Prevailing Wages. This project is subject to the requirements of Section 1720 et seq. of the California Labor Code requiring the payment of prevailing wages, the training of apprentices and compliance with other applicable requirements. Contractors and all subcontractors who perform work on the project are required to comply with these requirements. Prevailing wages apply to all projects over $1,000 which are defined as a “public work” by the State of California.

This includes: construction, demolition, repair, alteration, maintenance and the installation of photovoltaic systems under a Power Purchase Agreement when certain conditions are met under Labor Code Section 1720.6. This include service and warranty work on public buildings and structures.
a. The applicable California prevailing wage rate can be found at www.dir.ca.gov and are on file with the Town of Los Gatos Parks and Public Works Department, which shall be available to any interested party upon request. The contractor is also required to have a copy of the applicable wage determination posted and/or available at each jobsite.
b. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime, weekend and holiday pay, and shift pay must be paid pursuant to applicable Labor Code section.
c. The public entity for which work is being performed or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. These penalties are up to $200 per day per worker for each wage violations identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.
d. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, the contractor agrees to present to the TOWN, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request.

The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the Agency or its designee including, but not limited to: certified payroll, fringe benefit statements and backup

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1
documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142. e. In addition to submitting the certified payrolls and related documentation to the TOWN, the contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and final payment.
f. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. g. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered “public works contractor” with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.
h. Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the TOWN for any fines assessed by the California Department of Industrial Relations against the TOWN for such violation, including all staff costs and attorney’s fee relating to such fine.
i. The TOWN shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., the TOWN may continue to hold sufficient funds to cover estimated wages and penalties under the contract.

4.5 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Service Provider.

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1

4.6 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal.

4.7 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to:

Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
EcoSanitation, LLC
180 Promenade Circle, Suite 300
Sacramento, CA 95834
or personally delivered to Service Provider to such address or such other address as Service Provider designates in writing to Town.

4.8 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings.

4.9 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and exclusive statement of the Agreement between the Town and Service Provider. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party.

ITEM NO. 7.

Agreement for Services
EcoSanitation, LLC ATTACHMENT 1
IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement.

Town of Los Gatos by:
________________________________________
Chris Constantin, Town Manager
EcoSanitation, LLC by:
________________________________________
Salvador Vazquez, Chief Operating Officer
Recommended by:
________________________________________
Nicolle Burnham,
Director of Parks and Public Works
Approved as to Form:
________________________________________
Gabrielle Whelan, Town Attorney
Attest:
________________________________________
Wendy Wood, CMC, Town Clerk

ITEM NO. 7.

Town of Los Gatos
Parks and Public Works
Nicolle Burnham, Parks and Public Works Director
110 E. Main St, Los Gatos, CA 95030
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
RESPONSE DEADLINE: February 14, 2025 at 4:00 pm
Report Generated: Tuesday, May 6, 2025
EcoSanitation, LLC Response

CONTACT INFORMATION
Company:

EcoSanitation, LLC
Email:
[email protected]
Contact:

Salvador vazquez
Address:
180 Promenade Circle Suite 300
Sacramento, CA 95834
Phone:
(916) 413-1121
Website:
www.ecosanitation.com
Submission Date:

Feb 14, 2025 1:48 PM (Pacific Time)
ATTACHMENT 1 EXHIBIT A Page 163
ITEM NO. 7.
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
Request For Proposal - Re-Bid: Downtown Sidewalk Power Washing

ADDENDA CONFIRMATION
Addendum #1
Confirmed Feb 14, 2025 11:32 AM by Salvador Vázquez
Addendum #2
Confirmed Feb 14, 2025 11:32 AM by Salvador Vázquez

QUESTIONNAIRE

1. Formation date of company*
Pass
Please enter Month and Year.

August 2020

2. Number of years providing the specified services*
Pass

4.5 3. Please list names and titles of all officers and directors. If an individual or partnership, please list names and addresses of all partners, indicating whether they are general or limited partners.* Pass
Salvador Vazquez, Owner & CEO; Lizbeth Melendez, Co-owner & COO

ITEM NO. 7.
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
Request For Proposal - Re-Bid: Downtown Sidewalk Power Washing

4. Indicate whether Proposer has ever failed to complete any Agreement awarded to it. If so, note when, where, and why. Attach additional sheets, if necessary. *
Pass
EcoSanitation has no history of failing to complete any Agreement awarded to us.

5. Indicate whether Proposer has been or is the subject of a bankruptcy or insolvency proceeding or subject to assignment for the benefit of creditors. *
Pass
No, EcoSanitation has not been nor is it currently the subject of any bankruptcy or insolvency proceedings, or assigned for the benefit of creditors.

6. Required Documents*
Pass
Please upload the following documents related to the proposal:
• Cover letter describing how the Proposer can meet the needs of the Town and stating deviations or exceptions to the Town's proposed agreement, if any.
• Scope of Services using information in Scope of Work as the basis for work. • Relevant experience and expertise of the firm.
• Identification of the project team, including the main project contact. • Resumes for the project team identifying relevant experience. • Other relevant information to assist the Town in its selection.

Los_Gatos_Cover_Letter.pdf
ES_Town_of_Los_Gatos_Proposal.pdf
Salvador_Vazquez_ES_Resume.pdf

ITEM NO. 7.
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
Request For Proposal - Re-Bid: Downtown Sidewalk Power Washing

Veronica_Melendez_ES_Resume.pdf
Lizbeth_Melendez_ES_Resume.pdf
Jose_Vergara_ES_Resume.pdf
Eliecer_Samario_ES_Resume.pdf
ES_Pressure-Wash-Safety-Guidelines.pdf
ES_Storm_Drain_Protection_Protocol_.pdf

7. List of Subcontractors*
Pass
Please download the below documents, complete, and upload. • SUBCONTRACTORS.pdf
SUBCONTRACTORS.pdf

8. References*
Pass
Please download the below documents, complete, and upload. • REFERENCES.pdf
Es_References.pdf

9. Affirmations and Certification*
Pass

RESERVATION
It is understood that the Town reserves the right to reject this Proposal, but that this Proposal shall not be withdrawn for a period of 45 days from the date prescribed for its opening.

DISCLOSURE

ITEM NO. 7.
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
Request For Proposal - Re-Bid: Downtown Sidewalk Power Washing

The undersigned declares that this Proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that the Proposal is genuine and not collusive or sham; that the undersigned has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal and has not directly or indirectly colluded or agreed with any Proposer or anyone else to put in a sham Proposal or to refrain from bidding; that the undersigned has not directly or indirectly sought by agreement, communication or conference with anyone to fix his/her Proposal price or the Proposal price of any other Proposer, or to fix any overhead, profit or cost element of such Proposal price or of that of any other Proposer, or to secure any advantage against the Town of Los Gatos or anyone interested in the proposed Contract; that the only persons or parties interested in this Proposal as principals are those named herein; that all statements contained in this Proposal are true; that the undersigned has not directly or indirectly, submitted his/her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any other persons, partnership, corporation, or association except to such person or persons as have a direct financial interest in Proposer’s general business; and that the undersigned has not accepted any Proposal from any subcontractor or vendor through any Proposal depository, the Bylaws, Rules or Regulations of which prohibit or prevent the undersigned from considering any Proposal from any subcontractor or vendor, which is not processed through said Proposal depository, or which may prevent any subcontractor or vendor from bidding to any general contractor who does not use the facilities of or accept bids from or through such Proposal depository; and that the undersigned has not paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or to any member or agent thereof to effectuate a collusive or sham Proposal.

WORDS AND PHRASES
Wherever in this Proposal an amount is stated in both words and figures, in case of discrepancy between words and figures, the words shall prevail; if all or any portion of the Proposal is required to be given in unit prices and totals and a discrepancy exists between any such unit prices and totals so given, the unit prices shall prevail.

CERTIFICATION
The Proposer certifies that the Proposal Documents have been thoroughly read and understood and that, except as may be specifically noted and contained in addenda, there are no discrepancies or misunderstandings as to the meaning, purpose or intent of any provision in the Proposal Documents or as to the interpretation of the same. The undersigned hereby incorporates by reference, the same as though set out in full, all provisions of Request for Bids published by the Town and pertaining to the work described in this Proposal.

ITEM NO. 7.
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
RFP No. TBD
Re-Bid: Downtown Sidewalk Power Washing
[ECOSANITATION, LLC] RESPONSE DOCUMENT REPORT
Request For Proposal - Re-Bid: Downtown Sidewalk Power Washing

By confirming below, the submission of a Proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and they have read and understand the RFP. No request for modification of the Proposal shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition.

Confirmed

PRICE TABLES

PRICE SCHEDULE
Line Item Description Quantity Unit of
Measure
Unit Cost Annual Total
1 Monthly Power Washing - Downtown sidewalks on North Santa Cruz and Main Street
12 Each $2,500.00 $30,000.00
2 Monthly Power Washing - Los Gatos Library front patio area 12 Each $2,500.00 $30,000.00 3 Quarterly Power Washing - Parking Lot #4, all surfaces 4 Each $2,500.00 $10,000.00 TOTAL $70,000.00

HOURLY RATE FOR ADDITIONAL WORK
Line Item Description Unit of Measure Unit Cost
4 Hourly Rate for all Staff, Equipment and Materials for Work Outside of items outlined under Scope of Work
Per hour $104.50

ITEM NO. 7.

PREPARED BY: Dan Keller
Fleet & Facilities Operations Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 05/20/2025
ITEM NO: 8
DATE: May 15, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Third Amendment to the Agreement for Consultant Services with AMS Electric LLC (dba Prime Electric LLC) for the Library Battery Power Supply Project (CIP 821-2505) RECOMMENDATION:

Staff recommends that the Town Council authorize the Town Manager to execute a Third Amendment to the Agreement for Consultant Services (Attachment 1) with AMS Electric LLC (dba Prime Electric LLC) to extend the term and time of performance through June 30, 2026 for a design-build project to install a battery storage system at the Library (CIP 821-2505).

STRATEGIC PRIORITIES:

This extension of the term of performance pertains to the Town Council’s Priority of Quality Public Infrastructure. This is a resiliency project and supports a critical facility that will provide community services during power outages.

FISCAL IMPACT:

There is no fiscal impact related to this action. The amendment is to extend the performance period only.

BACKGROUND:

The Library Battery Storage Project (CIP 821-2505) included the development of design plans and installation of a battery energy storage tied to the solar photovoltaic (PV) system at the Library. In FY 2020/21, Parks and Public Works staff issued a Request for Proposals (RFP), and AMS Electric LLC was selected. An Agreement for Services was executed on December 7, 2021.

ITEM NO. 8.

PAGE 2 OF 3
SUBJECT: Third Amendment to a Consultant Services Agreement with AMS Electric LLC (dba Prime Electric LLC) Installation a Battery Storage System at the Library DATE: May 15, 2025
On June 6, 2023, a First Amendment to the Agreement for Services was executed to extend the agreement term to June 30, 2024, to allow for installation and completion of the project which was delayed due to extended plan review time with Santa Clara County Fire and delays in the manufacturing and delivery of equipment.

On May 7, 2024, a Second Amendment to the Agreement for Services was executed to extend the agreement term to June 30, 2025, to allow time for welded anchoring inspection of the battery cabinet and time for the battery manufacturer to test, operate, and run the internal HVAC system.

DISCUSSION:

Since its inception, this project has undergone significant design changes. These changes were partially due to the advancing technology and discontinuation of the originally specified equipment. This includes the battery itself and components that allow better regeneration of power through the PV system.

During their recent inspection, PG&E required the contractor to replace the meter that was originally installed with an updated meter that adds additional protection during a grid outage.

Acquiring this meter from Germany will take time to receive and program. An extension of the agreement term is needed to accommodate the new requirement from PG&E. Although these changes present a delay, they will provide a more operationally efficient product in the long term. Prior to the last PG&E inspection, while remote and online access is still being finalized, Town staff and the contractor made significant advancements in the critical infrastructure of the project. This included operation and testing of the battery, exercising the internal cooling system, and installation of components required for operation.

CONCLUSION:

The extension of this agreement will Authorize the Town Manager to execute a Third Amendment to the Agreement for Consultant Services with AMS Electric LLC (dba Prime Electric LLC) for a design-build project to install a battery storage system at the Library (CIP 821-2502) to extend the term and time of performance through June 30, 2026.

ENVIRONMENTAL ASSESSMENT:

In accordance with CEQA Guidelines Section 15378(b)(5), approval of this amendment is not a project subject to CEQA because it is an administrative activity that will not impact the environment.

ITEM NO. 8.

PAGE 3 OF 3
SUBJECT: Third Amendment to a Consultant Services Agreement with AMS Electric LLC (dba Prime Electric LLC) Installation a Battery Storage System at the Library DATE: May 15, 2025
Attachment:

1. Third Amendment to Agreement for Consultant Services with Exhibit A

ITEM NO. 8.

Third Amendment to Agreement for Consultant Services
AMS Electric LLC dba as Prime Electric LLC

THIRD AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This THIRD AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for identification this 20th day of May 2025 and amends that certain Second Amendment to Agreement for Consultant Services dated May 7, 2024, made by and between the Town of Los Gatos, ("Town") and AMS Electric LLC dba as Prime Electric LLC (“Consultant”) identified as a Partnership and whose address is 1941 Ringwood Avenue, Suite 140, San Jose, CA 95130.

RECITALS
A. Town and Consultant entered into an Agreement for Consultant Services for a DesignBuild of Battery Power Supply at the Library on December 21, 2021, (“Agreement”), a First Amendment to Agreement for Consultant Services on June 6, 2023, a Second Amendment to Agreement for Consultant Services on May 7, 2024, copies of which are attached hereto and incorporated by reference as Exhibit A to this Agreement.

B. Town desires to amend the Agreement to extend the term and time of performance.

AMENDMENT

1. Section 2.2 Term and Time of Performance is amended to add the following:

This contract will remain in effect from December 7, 2021, to June 30, 2026.

2. All other terms and conditions of the Agreement remain in full force and effect.

ATTACHMENT 1

ITEM NO. 8.

Third Amendment to Agreement for Consultant Services
AMS Electric LLC dba as Prime Electric LLC
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.

Town of Los Gatos: Approved as to Consent:
_______________________________ ______________________________ Chris Constantine, Town Manager Danny Thomas, COO
Department Approval:
_______________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk

ITEM NO. 8.

Second Amendment to Agreement for Consultant Services
AMS Electric LLC dba as Prime Electric LLC

SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for identification this 7
th day of May 2024 and amends that certain First Amendment to Agreement for Consultant Services dated June 6, 2023, made by and between the Town of Los Gatos, ("Town") and AMS Electric LLC dba as Prime Electric LLC (“Consultant”) identified as a Partnership and whose address is 1941 Ringwood Avenue, Suite 140, San Jose, CA 95130.

RECITALS
A. Town and Consultant entered into an Agreement for Consultant Services for a DesignBuild of Battery Power Supply at the Library on December 21, 2021, (“Agreement”), a First Amendment to Agreement for Consultant Services on June 6, 2023, copies of which are attached hereto and incorporated by reference as Exhibit A to this Agreement.

B. Town desires to amend the Agreement to extend the term and time of performance.

AMENDMENT

1. Section 2.2 Term and Time of Performance is amended to read:

This contract will remain in effect from December 7, 2021 to June 30, 2025.

2. All other terms and conditions of the Agreement remain in full force and effect.

DocuSign Envelope ID: 4E66989E-2D03-4C46-8DEF-A1D61559D332

EXHIBIT A

ITEM NO. 8.

Second Amendment to Agreement for Consultant Services
AMS Electric LLC dba as Prime Electric LLC
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.

Town of Los Gatos: Approved as to Consent:
_______________________________ ______________________________ Laurel Prevetti, Town Manager Danny Thomas, COO
Department Approval:
_______________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 4E66989E-2D03-4C46-8DEF-A1D61559D332 5/20/2024
5/20/2024
5/21/2024
5/22/2024
5/22/2024

ITEM NO. 8.

AMS Electric LLC, dba Prime Electric LLC – First Amendment to Agreement for Consultant Services

FIRST AMENDMENT TO AGREEMENT
This FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for identification this 6
th day of June 2023 and amends that certain Agreement for Consultant Services dated December 7, 2021, made by and between the Town of Los Gatos, ("Town,") and AMS Electric LLC, dba Prime Electric LLC (Consultant”) identified as a Partnership and whose address is 1941 Ringwood Avenue Suite 140, San Jose, CA 95131.

RECITALS
A. Town and Consultant entered into an Agreement for Consultant Services for a DesignBuild of Battery Power Supply at the Library on December 7, 2021 (“Agreement”), a copy of which is attached hereto and incorporated by reference as Exhibit A to this Amendment.

B. Town desires to amend the Agreement to extend the end date of the term and add to the minimum scope of insurance of the agreement.

AMENDMENT

1. Section 2.2 Term and Time of Performance is amended to read:

This contract will remain in effect from December 7, 2021 to June 30, 2024.

2. Section 3.1 Minimum Scope of Insurance is amended to read as follows:

Service Provider agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than:
two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage.

3. All other terms and conditions of the Agreement remain in full force and effect.

DocuSign Envelope ID: FB9CAC8E-DC4F-4473-9A0D-4EBDCACC7BB6

ITEM NO. 8.

AMS Electric LLC, dba Prime Electric LLC – First Amendment to Agreement for Consultant Services IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.

Town of Los Gatos: Approved as to Consent:
_______________________________ ______________________________ Laurel Prevetti, Town Manager Brandon Elliot,
Group Executive, Shareholder
Department Approval:
_______________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: FB9CAC8E-DC4F-4473-9A0D-4EBDCACC7BB6

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and entered into on this 7
th day of December 2021 by and between
TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and AMS Electric LLC dba Prime Electric LLC, whose address is 1941 Ringwood Ave. Suite 140, San Jose, CA, 95131. This Agreement is made with reference to the following facts.

I. RECITALS

1.1 The Town desires to engage Consultant to provide Design-Build services for development of plans and construct a Battery Electrical storage system at the Library.

1.2 The Consultant represents and affirms that it is willing to perform the desired work pursuant to this Agreement.

1.3 Consultant warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement.

Consultant acknowledges Town has relied upon these warranties to retain Consultant.

II. AGREEMENTS

2.1 Scope of Services. Consultant shall provide services as described in that certain Proposal sent to the Town on December 1, 2021, which is hereby incorporated by reference and attached as Exhibit A and B.

2.2 Term and Time of Performance. This contract will remain in effect from date of execution to June 30, 2023.

2.3 Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos.

2.4 Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement.

2.5 Information/Report Handling. All documents furnished to Consultant by the Town and all reports and supportive data prepared by the Consultant under this Agreement are the Town’s property and shall be delivered to the Town upon the completion of Consultant's services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at Town's risk, unless Consultant expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant.

2.6 Compensation. Compensation for Consultant's professional services shall not exceed $513,000, inclusive of all costs. Payment shall be based upon Town approval of each task.

2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review, even if only in partial or draft form.

Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows:

Invoices:

Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655

2.8 Availability of Records. Consultant shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the Town at the Consultant's offices during business hours upon written request of the Town.

2.9 Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the Town.

2.10 Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing.

2.11 Conflict of Interest. Consultant understands that its professional responsibilities are solely to the Town. The Consultant has and shall not obtain any holding or interest within the Town of Los Gatos. Consultant has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship.

2.12 Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act.

III. INSURANCE AND INDEMNIFICATION

3.1 Minimum Scope of Insurance:
i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

certificates and endorsements are to be received and approved by the Town before work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than $1,000,000 which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement.

General Liability:
i. The Town, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as respects the Town, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers.
iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability.

3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk.

3.3 Workers’ Compensation. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees.

3.4 Indemnification. The Consultant shall save, keep, hold harmless and indemnify and defend the Town its officers, agent, employees and volunteers from all damages, liabilities, DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant.

IV. GENERAL TERMS

4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement.

4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara.

4.3 Termination of Agreement. The Town and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Consultant shall deliver to the Town all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, Town shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination.

4.4 Prevailing Wages. This project is subject to the requirements of Section 1720 et seq. of the California Labor Code requiring the payment of prevailing wages, the training of apprentices and compliance with other applicable requirements. Contractors and all subcontractors who perform work on the project are required to comply with these requirements. Prevailing wages apply to all projects over $1,000 which are defined as a “public work” by the State of California. This includes: construction, demolition, repair, alteration, maintenance and the installation of photovoltaic systems under a Power Purchase Agreement when certain conditions are met under Labor Code Section 1720.6. This include service and warranty work on public buildings and structures.

4.4.1 The applicable California prevailing wage rate can be found at www.dir.ca.gov and are on file with the Town of Los Gatos Parks and Public Works Department, which shall be available to any interested party upon request. The contractor is also required to have a copy of the applicable wage determination posted and/or available at each jobsite.

4.4.2 Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime, weekend and holiday pay, and shift pay must be paid pursuant to applicable Labor Code section.

4.4.3 The public entity for which work is being performed or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements. These penalties are up to $200 per day per worker for each wage violations identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

4.4.4 As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, the contractor agrees to present to the TOWN, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request.

The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the Agency or its designee including, but not limited to: certified payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

4.4.5 In addition to submitting the certified payrolls and related documentation to the TOWN, the contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and final payment.

4.4.6 No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

4.4.7 No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered “public works contractor” with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

4.4.8 Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the TOWN for any fines assessed by the California Department of DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

Industrial Relations against the TOWN for such violation, including all staff costs and attorney’s fee relating to such fine.

4.4.9 The TOWN shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., the TOWN may continue to hold sufficient funds to cover estimated wages and penalties under the contract.

4.5 Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Consultant.

4.6 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal.

4.7 Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to:

Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
AMS Electric LLC dba Prime Electric LLC
1941 Ringwood Ave.

San Jose, CA, 95131
or personally delivered to Consultant to such address or such other address as Consultant designates in writing to Town.

4.8 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings.

4.9 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and exclusive statement of the Agreement between the Town and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Agreement for Consultant Services
AMS Electric LLC dba Prime Electric LLC

IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement.

Town of Los Gatos by:

Laurel Prevetti, Town Manager

Recommended by:

Matt Morley
Director of Parks and Public Works
AMS Electric LLC dba Prime Electric LLC, by:

Printed Name and Title
Approved as to Form:

Robert Schultz, Town Attorney
Attest:

Shelley Neis, MMC, CPMC, Town Clerk
DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893 2/7/2022
Brandon Elliott, Group Executive, Shareholder
2/8/2022
2/11/2022
2/14/2022
2/14/2022

ITEM NO. 8.

Town of Los Gatos
Battery Energy
Storage System

ELECTRICAL RFP
OCTOBER 22, 2021

EXHIBIT A
DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Town of Los Gatos Battery Energy Storage System ELECTRICAL RFP LETTER OF INTEREST Page 2 Letter of Interest
Dear Matt:

PRIME Electric is pleased to submit our Electrical Proposal for the Town of Los Gatos Battery Energy Storage System project.

Our project experience with Design-Build and preconstruction services will bring tremendous value to the Town of Los Gatos team.

Our recent project experience (demonstrated herein) shows our ability to successfully turn over this project. We are comfortable with the Design-Build delivery model for this project and have selected a team that best fits the needs of the Town of Los Gatos Battery Energy Storage System project.

We understand that this project will be highly collaborative. PRIME will bring our lean and innovative practices, lessons learned from successes and challenges in the marketplace, and our strong and collaborative field team consisting of wireman and supervisors.

Additionally, the identified RFP project fundamentals are also core principles at PRIME:
• Proactive approach to preconstruction cost control and project planning • Willingness to listen and provide project and design advice to the team • Proven ability to deliver based on project needs
• Customer service focus
• Commitment to safety and quality control
• Commitment to planning and using Lean Planning principles (i.e. Pull Planning) We are excited about the opportunity to work on this project; the outlined delivery model encompasses all of our best attributes.

Performance based criteria and accountability metrics are welcomed by PRIME.

We are committed to adding value to this project. In order to accomplish this, PRIME will be a proactive team member that brings ideas to the table and focuses on solutions rather than problems. PRIME has the organizational depth and resources to assure total control and optimization of cost, quality, and schedule to positively impact the project.

Our project team will assist in developing the best overall solutions for the benefit of the entire project, not just our trade. We believe that the success of the project is best measured as a whole rather than by individual disciplines.

We look forward to demonstrating our ability to accomplish these goals. Thank you for the opportunity to provide this proposal response. We look forward to any questions or feedback.

Best Regards,
Jonathan Graves

PROJECT EXECUTIVE
October 22, 2021
Town of Los Gatos
41 Miles Avenue
Los Gatos, CA 95030
ATTN: Matt Morley
RE: Town of Los Gatos Battery Energy Storage System
Request for Proposal: Electrical
DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Town of Los Gatos Battery Energy Storage System ELECTRICAL RFP TEAM Page 3 Meet Your Team
Danny Thomas

CHIEF OPERATING OFFICER
Mike Sanjurjo

EXECUTIVE DIRECTOR

OF SALES
Brandon Elliott

GROUP EXECUTIVE
Anthony Pinon

SERVICE & SPECIAL

PROJECTS MANAGER
Jonathan Graves

PROJECT EXECUTIVE
DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.
1941 Ringwood Ave, San Jose, CA 95131 • (925) 961-1600 • Fax: (925) 961-1620 • www.primeelectric.com 10/22/2021
Town of Los Gatos
Parks and Public Works
41 Miles Avenue
Los Gatos, CA 95030
Attention: Matt Morley
Reference: Town of Los Gatos – Energy System
Prime Reference #: 21-228
Dear Matt,
Prime Electric is pleased to present this proposal for the electrical work required for the Project Town of Los Gatos – Energy System. This proposal is based on the provided drawings dated 3/15/10 and the scope discussed and detailed below.

Scope of work:

1. Provide Design Engineering and drawings for permitting.

2. Provide excavation and patch back for all underground requirements.

3. Install 125-kilowatt ELM Microgrid Battery Storage System. a. See attached for cutsheet and details.

4. Provide start up, commissioning, and training for new Microgrid Battery Storage system.

Clarifications:

A. All work shall be completed during normal business hours (7:00am to 4:00pm).

B. All work shall be installed in compliance with the applicable specifications and all applicable codes.

C. We have based our proposal on having unrestricted access to all work areas.

D. We have assumed that the electrical panels have the space and capacity to accommodate the electrical requirements for this installation.
* NOTE: Commodities such as wire and conduit cost can fluctuate daily, and equipment pricing generally adjusts quarterly. Significant price increases will result in a request for adjustment of contract price
E. We have not included the following:

1. Overtime.

2. Cut, patch and paint of existing finishes.

3. Replacement of ceiling tiles.

4. Provisions for and installation of temporary power and lighting.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.
1941 Ringwood Ave, San Jose, CA 95131 • (925) 961-1600 • Fax: (925) 961-1620 • www.primeelectric.com

5. Provisions for and installation of access panels.

6. Provision for a performance and payment bond.

The total cost to complete this work is $498,470.00
Thank you for allowing Prime Electric to present this proposal for your review and consideration. This proposal is valid for sixty (60) days. Should you have any questions and/or comments, please feel free to contact me at (925) 961-1600.

Sincerely,
Jonathan Graves
Jonathan Graves
Project Executive
Prime Electric
Approval Signature: _______________________________________Date: ________________ DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Solar Technologies
705 N Branciforte Ave
Santa Cruz, CA 95062
CSLB LIC#: 932914
C-10 / C-46
CA LIC 932914 (C10/C46) | Santa Cruz, CA | San Ramon, CA | 831.359.4348 | solartechnologies.com Prime Electric - Town of Los Gatos
- Battery Energy Storage System Bid Submittal -
BID DATE: 10.19.2021
SITE: 100 Villa Ave, Los Gatos, CA 95030
PRIMARY BID: 125 kW / 330 kWh ELM BATTERY ENERGY STORAGE SYSTEM GRAND TOTAL PRICE: $ 349,000 PRICE PER KWH: $1,057

BATTERY ENERGY STORAGE SYSTEM (BESS)
Solar Technologies will design and furnish a 125-kilowatt ELM Microgrid Battery Storage system to provide 100% backup power during grid outage. The ELM Microgrid ESS has been engineered to form a microgrid, and can perform demand response, Time of Use, and self-consumption. The microgrid system integrates an EPC bi-directional inverter (PCS), Kore’s UL 9540a lithium-ion battery, ELM Fieldsight energy management software and an energy meter which measures your facility’s energy consumption and deploys energy as needed. All of these components are bundled in a pre-engineered NEMA 3R enclosure which includes thermal management.

The system will be designed with a charging or discharging power of 125 KW and an energy storage capacity of 330 kWh. The energy storage capacity is capable of future expansion up to 440 kWh.

The system will include a free standing NEMA 3R battery cabinet inclusive of battery modules, battery racks, integral controls, and fire suppression system. During times the grid is functioning, the system will provide self-consumption, energy arbitrage and demand charge management peak shaving functionality.

Solar Technologies will design, engineer, permit and provide a battery energy storage system described below. ELM will provide battery system commissioning assistance.

All remaining scope of equipment and labor to be provided by others. • ELM Microgrid Battery Storage 125 kW / 330 kWh
• Systems contain the following:
o 3x 110kWh Kore battery racks and BPU pre-installed
o Kore BMS
o EPC 125 kW PCS
o ELM Microgrid controller
o ELM Microgrid Switchgear package
Prime Electric.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

CA LIC 932914 (C10/C46) | Santa Cruz, CA | San Ramon, CA | 831.359.4348 | solartechnologies.com o Internal A/C bus for solar, generator, & microgrid loads o 5 Year ELM Monitoring
o 5 Years OEM Warranty
o 24 Volt DC power supply and UPS
o HVAC/heater (thermal management of batteries)
o NEMA 3R main enclosure
o Junction panel with termination blocks
o Wattnode energy meter
o ELM will provide Annual Report on System Functionality

SYSTEM OPERATION
ELM’s Energy storage system can be used in 4 key storage applications for commercial battery systems:

Forms a Microgrid: The system will form a microgrid either for the lifetime of the system or intermittently upon grid failure. Included in the standard microgrid system is a battery, inverter, internal UPS used for system controls, wiring box, grid relay and contactor.

Demand Response: Energy Storage system is used to offset a facilities demand charges by reducing the demand to the local utility by deploying energy from the battery during preset peak demand times
Time of Use Shifting (TOU): This system will store less expensive off-peak energy into the battery and then deploys that energy from the battery during more expensive peak rate times.

Self-Consumption: In markets that do not allow net metering your battery system can store excess PV generation thus preventing the system from back-feeding PV power to the grid.

System Overview & Functionality:

This system will have full Microgrid functionality as well as additional functionality that may be used to add capabilities and decrease electricity costs. Depending on how much electricity is being used, the system will provide power for at least 2 hours and could run infinitely with solar input. An onsite generator could also be used for onsite power. The preferred scenario would be that the generator would only need to be used in rare circumstances during times of especially low solar production (e.g. a large winter storm in January) Below is a typical system of operations.

Sequence of Operations
The two main operational modes are Island (backup) and Grid Tied.

1.1 Island Mode (SOO2/SOO3)
In this mode, the Microgrid will operate as an island isolated from the utility grid. The goal in this mode is to maximize the use of available battery and PV and minimize the use of the generator. In this mode, there are two operational modes and three sub modes:

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

CA LIC 932914 (C10/C46) | Santa Cruz, CA | San Ramon, CA | 831.359.4348 | solartechnologies.com • Genset ON (SOO2): When the combined maximum output of the PV array and battery (a minimum SOC threshold for the battery has been reached) is insufficient to support the loads, the site controller should turn ON the genset incorporating a seamless transition. While the genset is ON, the storage inverter will be utilized to support the load and charge the battery in current source mode. The generator will be operating in a constant power mode while charging the batteries with excess power generation. PV will be utilized if available. • Genset OFF (SOO3): While there is sufficient PV generation and battery capacity available, the generator will remain off and the storage inverter will form the grid and act as the Microgrid master. The PV inverters will sense the AC voltage on their terminals and follow the storage inverter.

1.2 Grid Tied Mode (SOO6/SOO5)
In this mode, the Microgrid will operate in parallel with the utility grid. The goal is to maximize the local consumption of the PV generation and battery while keeping the batteries charged to prepare for an outage. If there is sufficient PV generation, the solar array will power the loads on site. If the load is fully met, PV will prioritize charging the battery bank until the battery state-of-charge (SOC) reaches 100%. If the PV generation exceeds the amount of power the battery can absorb (either due to high SOC or charge power limitations), the Microgrid can either export excess PV generation to the utility grid if allowed or curtail excess PV to prevent from exporting PV power to the grid. The microgrid will never export any battery power to the grid.
• Peak Shaving (SOO6): The Microgrid can be enabled to use PV and the battery up to a specific SOC threshold (configurable) to minimize grid import power by setting a load threshold the user wants to keep the grid power below.
• Demand Response (SOO6): The Microgrid can be enabled to use PV and the battery up to a specific SOC threshold (configurable) to minimize grid import power only during certain times by setting a load threshold the user wants to keep the grid power below.

We will provide equipment cutsheets, shop drawings, factory test reports, wiring diagrams, commissioning reports, as-builts and O&M Data as specified.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

CA LIC 932914 (C10/C46) | Santa Cruz, CA | San Ramon, CA | 831.359.4348 | solartechnologies.com

PROPOSAL ASSUMPTIONS, CLARIFICATIONS AND EXCLUSIONS
- Building permit fee and PG&E interconnection applications are excluded, to be passed through at direct cost without markup; we will request an estimate from AHJ prior to execution of contracts.
- New concrete pad with steel bollards for protection of energy storage enclosure to be provided by others.
- Site preparation, including grading, soil stabilization, removal of landscaping and final grading is excluded and to be performed by others if needed.
- Microgrid control system programming & commissioning is excluded. - Microgrid metering, relays, critical load panels and other related infrastructure and labor is excluded.
- Proposal assumes the existing Solar PV source circuit can be re-routed to energy storage system bussing.
- Proposal assumes as-built plan sets, C-ALTA, Geotechnical and Title Reports provided by Customer are sufficient for system engineering and permitting approval requirements.

Additional studies or engineering reports will be charged in addition to proposal if required. - On-site construction and labor services are excluded from our quote, prevailing wages would not apply.
- Repairs or upgrades to the property not described within this Proposal which are otherwise required or discovered during the project. This can include existing electrical equipment, structural improvements, roof system repairs, etc.
- Utility company interconnection requirements such as NGOM meters or upgrades to Utility company infrastructure or mitigation work required through the utility interconnection application are excluded.
- Any extraordinary engineering, approvals, discretionary reviews, special certification or testing would be charged in addition to this Proposal.
- Costs incurred because of property access restrictions during normal working hours or Buyer’s non-standard work hour requirements are excluded.
- Painting or any other "decorative work" on the System is excluded. - Bid, Price or Performance Bonding is excluded.
- Fire safety and sprinkler systems are excluded.
- Security personnel excluded, securing equipment is the responsibility of Customer upon delivery and installation.
- Repair of damaged underground utilities, power, plumbing or irrigation lines if not provided with plans specifying their location is excluded.
- Remobilization after start of construction is excluded. - Any work not originally included within this Agreement or specified as an inclusion within this Addendum A will be charged in addition to this Agreement at a labor rate of $105 per hour and costs plus 15%.
*Price is good for 30 days*
$205 Included.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

CA LIC 932914 (C10/C46) | Santa Cruz, CA | San Ramon, CA | 831.359.4348 | solartechnologies.com

SOLAR TECHNOLOGIES CORPORATE QUALIFICATIONS
STE Electric DBA Solar Technologies was founded in 1998. We are a privately held, full design/build, C10/C-46 licensed contractor with 85+ employees and offices in San Ramon, Campbell and Santa Cruz, California. We focus on grid-tied, behind-the-meter PV solar, energy storage and EV charging station projects for commercial, municipal, non-profit and residential customers.

Over the past 20+ years we have established ourselves as one of the most accomplished and skilled solar design and installation companies in the business by providing customers with the best equipment, people and service at a competitive price. We are ranked among the top 25 commercial solar developers in California and were recognized in 2019 as SunPower’s National Dealer of the Year and three times as SunPower Regional Commercial Dealer of the Year.

CALIFORNIA STATE LICENSE BOARD:

License #: 932914
License Type: C-10 Electrical / C-46 Solar
Expiration: 05/31/2023
DIR Public Works Registration #: PW-LR-1000460402
INSURANCE:

Broker Name: Wise Insurance Agency, Inc.

Broker Contact: 415.258.9912
Certificate of Insurance: Provided Upon Request
Commercial GL: $1,000,000 per occurrence, $2,000,000 general aggregate covering bodily injury, property damage liability, operations and contractual liability.

Commercial Auto: $1,000,000 per occurrence covering bodily injury and property damage liability.

Umbrella/Excess Liability: $4,000,000 per occurrence and $4,000,000 general aggregate in excess liability coverage provided by GL and Auto.

Workers Compensation: $1,000,000 for bodily injury as required by law.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

Solar Generation
Distributed Battery
Storage
Diesel, Propane &
Nat Gas Generators
CHP Systems
Grid Power
The Switch Advantage
Turnkey Solution
Indoor and Outdoor
Enclosure Options
Climate Control
Fire Suppression Options
Microgrid Installation
and O&M Guides
MICROGRID 125kW PACKAGE
Managed Assets Communications & Control
4G LTE Cellular
Ethernet and Wifi
Building Management
Generator Start and Stop
Optimal Power Forecasting
Power Reliability Alerts
Isochronous Generation
Control
Turnkey Solution
FactoryAssembled
Pre-Engineered
Pre-Wired
Pre-Installed Safety
Labels
Pre-Tested
The ELM Microgrid Turnkey Package is shipped as a
self-contained unit and can be installed outdoors or indoors.

DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.
c 650.793.2889| w www.switchstorage.com | e [email protected] ©2021 Switch Storage Solutions: All products, product specifications and data are subject to change withoutnotice. 04/21 Rev. 002
Microgrid 125 TECHNICAL SPECIFICATIONS
For higher power or storage requirements multiple systems can be paralleled and additional energy storage containers can be added.

Please contact Switch Storage for more details.

Equipment Specifications
External Dimensions
(L x W x H)
60" x 36" x 104"
Weight 6100 lbs. (220kWh)
Lifting Provisions Fork Lift Slots
Paint Tested 1000 Salt Hour Spray
Fire Suppression Options
Temperature Range -20°C to 50°C
Control Software
ELM Autonomous Microgrid Site Control System
Access & Alerts on Desktop & Mobile 24/7
Asset Monitoring System Level & Individual
Individual Microgrid Component Pages
Local HMI IP 65 Touchscreen
Communications: WiFi, Ethernet, Cellular
Functionality
Key System Components
NEMA 3R Enclosure
Bi Directional Storage Inverter
DC Disconnect - (Battery)
AC Disconnect (Inverter)
Climate Controls
Certifications
Batteries UL 1973, UL 9540A
Inverter UL 1741 SA, IEEE 1547
Electrical Specifications
Single Phase Operation
AC Voltage 480 VAC
AC Input/Output Current 150 A
Max AC Output (discharge) 125kW
Max AC Input (charge) 125kW
Battery Capacity Range 110kWh – 910kWh
AC Frequency (field settable) 60 Hz
Max AC Overcurrent
Protection
180 A
Peak Efficiency 98.5%
Power Factor 0 -1.0 Leading or
Lagging
Hybrid - 3M Novec
System UL 9540
Transfer to and from Islanded Mode
Upon detecting a grid disturbance, the
system disconnects the Microgrid from the
grid and seamlessly transitions critical/
resiliency loads to Microgrid Islanded mode.

While in Microgrid Islanded mode, the
system manages solar, wind and generator
assets in order to efficiently support the
resiliency loads.

Islanded MicroGrid Off-Grid Applications
Grid Tied MicroGrid
Distributed Generation Time of Use Operation
AI Machine Learning
Demand Charge Mgmt.

Peak Shaving
Self-Consumption
Demand Response
DocuSign Envelope ID: 29AE3D94-5C83-444F-9D9F-F809FBE8E893

ITEM NO. 8.

PREPARED BY: Saurabh Nijhawan
Senior Civil Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 05/20/2025
ITEM NO: 9
DATE: May 15, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Award Construction Contract for the 2025 Street Repair and Resurfacing Project (CIP No. 811-9901) to O’Grady Paving, Inc., in the amount of $1,713,071; Authorize the Town Manager to Approve Change Orders Up to 10% of the Contract Amount; and Approve the Project Construction Plans RECOMMENDATION:

Staff recommends that the Town Council take the following actions regarding the 2025 Street Repair and Resurfacing Project (CIP No. 811-9901):
a. Authorize the Town Manager to execute a public works contract with O’Grady Paving, Inc. (Attachment 1) for the base bid plus bid alternates 1, 2, and 3 in the amount of $1,713,071;
b. Authorize the Town Manager to execute change orders in an amount not to exceed ten percent (10%) of the contract award amount;
c. Approve the project construction plans as required by Government Code 830.6 – Design Immunity; and
d. Find this project Categorically Exempt under Section 15301(c) (Existing Facilities) of the California Environmental Quality Act.

STRATEGIC PRIORITIES:

This project supports the Core Goal of Quality Public Infrastructure. It also supports the strategic priority to implement transportation demand management and traffic calming efforts to mitigate traffic congestion where possible, while ensuring safety for all users and making bicycle and pedestrian improvements.

ITEM NO. 9.

PAGE 2 OF 4
SUBJECT: Award 2025 Street Repair and Resurfacing Project DATE: May 15, 2025
FISCAL IMPACT:

The FY 2024-25 CIP Budget for the Street Repair and Resurfacing Project (CIP No. 813-9901) is sufficient for the construction contract, including contingency and project delivery costs.

BACKGROUND:

The adopted Fiscal Year (FY) 2024/25-2028/29 Capital Improvement Program (CIP) Budget designates funding for the 2025 Street Repair and Resurfacing Project (CIP No. 24-811-9901).

The Town of Los Gatos has 112 centerline miles of streets. In 2025, the Town partnered with the Metropolitan Transportation Commission (MTC) to conduct a town wide visual street inspection as part of the Pavement Management Assistance Program (P-TAP 25). Inspectors assigned scores to each street and enter the results into a pavement management software program. The software models future street conditions based on budget scenarios. The projections help local jurisdictions make informed funding decisions regarding paving needs and funding. The pavement assessment scored the Pavement Condition Index (PCI) at 82, placing the Town’s Street network in the ‘Good’ condition. The report also makes recommendations regarding future funding needed to maintain that condition. The complete study and its recommendations are attached to this staff report (Attachment 2).

The goal of this annually funded project is to enhance safety for all travel modes and maintain the roadway infrastructure. It is important for the Town to perform annual street maintenance projects to improve the Town’s roadways and prevent street pavement from deteriorating to more extensive and costly repair conditions. For the 2025 Street Repair and Resurfacing Project, the focus is on repair through milling and placing a new hot mix asphalt overlay.

DISCUSSION:

The 2025 project was advertised for bid on Friday, March 28, 2025. On April 22, 2025, bid packages were opened, and eleven contractors submitted bids. A summary of bid results is presented in Table 1 with O’Grady Paving Inc. as the apparent low bidder. A detailed list of bid results is in Attachment 3.

Table 1. Bid Summary for 2025 Street Repair and Resurfacing Project (CIP No. 811-9901) Contractor Base Bid Alternate #1 Alternate
#2
Alternate
#3
Total
O'Grady Paving
Inc.
$
1,435,076.00
$
148,944.00
$
119,481.00 $ 9,570.00 $ 1,713,071.00
Jv Lucas Paving $
1,592,545.00
$
153,223.20
$
114,678.00 $ 8,700.00 $ 1,869,146.20

ITEM NO. 9.

PAGE 3 OF 4
SUBJECT: Award 2025 Street Repair and Resurfacing Project DATE: May 15, 2025
Contractor Base Bid Alternate #1 Alternate
#2
Alternate
#3
Total
DeSilva Gates
Construction LLC
$
1,613,873.00
$
134,855.00
$
139,270.00 $ 8,700.00 $ 1,896,698.00
G. Bortolotto and
Company, Inc.
$
1,637,340.00
$
159,114.00
$
139,647.50 $ 13,050.00 $ 1,949,151.50
MCK Services,
Inc
$
1,655,928.75
$
128,156.50
$
158,562.50 $ 69,600.00 $ 2,012,247.75
Radius Earthwork
Inc
$
1,729,262.00
$
140,428.45
$
129,405.60 $ 16,443.00 $ 2,015,539.05
A. Teichert and
Son, Inc. dba
Teichert
Construction
$
1,761,546.00 $ 98,557.00 $ 125,733.00 $ 60,900.00 $ 2,046,736.00 Granite Rock
Company
$
1,743,095.00
$
199,474.00
$
147,055.00 $ 8,700.00 $ 2,098,324.00
Interstate
Grading and
Paving, Inc
$
1,759,704.50
$
144,980.00
$
162,880.00 $ 70,470.00 $ 2,138,034.50
Joseph J.

Albanese, Inc.
$
1,788,521.00
$
202,368.10
$
147,533.90 $ 10,440.00 $ 2,148,863.00
Ghilotti
Construction
Company, Inc.
$
1,948,410.00
$
159,188.00
$
126,120.00 $ 8,700.00 $ 2,242,418.00
The following fiscal table for the 2025 Street Repair and Resurfacing Project (CIP No. 24-811- 9901) displays FY2024-25 the current available project balance, proposed transactions requested with this staff report, and the resulting balance.

Government Code 830.6 – Design Immunity states that neither a public entity nor a public employee is liable under this chapter for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body. Staff requests Budget Costs
Current Available Budget - GFAR (As of 5/1/2025) $1,950,722 Current Available Budget - GFAR Restricted (As of 5/1/2025) $ 757,887 Current Available Budget - Gas Tax Fund (As of 5/1/2025) $1,678,585 Construction Contract - O'Grady Paving, Inc (requested with this staff report) $ 1,713,071 Construction Contingency - 10% (requested with this staff report) $ 171,307 Available Balance After This Council Action $ 2,502,816 Street Repair and Resurfacing
CIP No. 811-9901

ITEM NO. 9.

PAGE 4 OF 4
SUBJECT: Award 2025 Street Repair and Resurfacing Project DATE: May 15, 2025
that the Town Council approve the construction plans for this project. The project construction plans are provided in Attachment 4 and can also be found at the following link:
https://www.losgatosca.gov/108/Capital-Improvement-Program CONCLUSION:

The proposed actions would allow the Town to proceed with executing an agreement for construction services with O’Grady Paving to complete the pavement repair and overlay work within the Town.

COORDINATION:

This memorandum has been coordinated with the Finance Department and the Town Attorney’s Office.

ENVIRONMENTAL ASSESSMENT:

This is a project defined under CEQA as being Categorically Exempt pursuant to CEQA Guidelines Section 15301(c) (repairs and maintenance on existing facilities). A Notice of Exemption has been filed.

Attachments:

1. Construction Agreement with Exhibit A - Bid Summary

2. P-TAP 25 Final Report

3. Bid Results

4. Construction Plans and Specifications

ITEM NO. 9.
2025 Street Repair and Resurfacing Project CONTRACT
CIP No. 811-9901 Page 1
Contract
This public works contract (“Contract”) is entered into by and between Town of Los Gatos (“Town”) and O’Grady Paving, Inc. (“Contractor”), for work on the 2025 Street Repair and Resurfacing Project (CIP No. 811-9901) (“Project”).

The parties agree as follows:

1. Award of Contract. In response to the Notice Inviting Bids, Contractor has submitted a Bid Proposal to perform the Work to construct the Project. On May 20, 2025, Town authorized award of this Contract to Contractor for the amount set forth in Section 4, below.

2. Contract Documents. The Contract Documents incorporated into this Contract include and are comprised of all of the documents listed below. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, including this Contract.

2.1 Notice Inviting Bids;

2.2 Instructions to Bidders;

2.3 Addenda, if any;

2.4 Bid Proposal and attachments thereto;

2.5 Contract;

2.6 Payment and Performance Bonds;

2.7 General Conditions;

2.8 Special Conditions;

2.9 Project Plans and Specifications;

2.10 Change Orders, if any;

2.11 Notice of Potential Award;

2.12 Notice to Proceed; and

2.13 The following: no other documentation

3. Contractor’s Obligations. Contractor will perform all of the Work required for the Project, as specified in the Contract Documents. Contractor must provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts to diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents.

ATTACHMENT 1

ITEM NO. 9.
2025 Street Repair and Resurfacing Project CONTRACT
CIP No. 811-9901 Page 2

4. Payment. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, Town will pay Contractor $1,713,071 (“Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with the payment provisions in the General Conditions.

5. Time for Completion. Contractor will fully complete the Work for the Project, meeting all requirements for Final Completion, within 72 calendar days from the start date set forth in the Notice to Proceed (“Contract Time”). By signing below, Contractor expressly waives any claim for delayed early completion.

6. Liquidated Damages. As further specified in Section 5.4 of the General Conditions, if Contractor fails to complete the Work within the Contract Time, Town will assess liquidated damages in the amount of $9,000 per day for each day of unexcused delay in achieving Final Completion, and such liquidated damages may be deducted from Town's payments due or to become due to Contractor under this Contract.

7. Labor Code Compliance.

7.1 7.2

7.3 General. This Contract is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, including requirements pertaining to wages, working hours and workers’ compensation insurance, as further specified in Article 9 of the General Conditions.

Prevailing Wages. This Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available online at http://www.dir.ca.gov/DLSR.

DIR Registration. Town may not enter into the Contract with a bidder without proof that the bidder and its Subcontractors are registered with the California Department of Industrial Relations to perform public work pursuant to Labor Code § 1725.5, subject to limited legal exceptions.

8. Workers’ Compensation Certification. Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”

ITEM NO. 9.
2025 Street Repair and Resurfacing Project CONTRACT
CIP No. 811-9901 Page 3

9. Conflicts of Interest. Contractor, its employees, Subcontractors, and agents may not have, maintain, or acquire a conflict of interest in relation to this Contract in violation of any Town ordinance or requirement, or in violation of any California law, including Government Code § 1090 et seq., or the Political Reform Act, as set forth in Government Code § 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract.

10. Independent Contractor. Contractor is an independent contractor under this Contract and will have control of the Work and the means and methods by which it is performed. Contractor and its Subcontractors are not employees of Town and are not entitled to participate in any health, retirement, or any other employee benefits from Town.

11. Notice. Any notice, billing, or payment required by or pursuant to the Contract Documents must be made in writing, signed, dated, and sent to the other party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF file. Notice is deemed effective upon delivery, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery. Notice for each party must be given as follows:

Town:

Notices:

Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
Invoices:

Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655
Email (preferred): [email protected]
Contractor:

Name: O’Grady Paving, Inc.

Address: 2513 Wyandotte St
City/State/Zip: Mountain View, CA 94043-2314
Phone: 650-966-1926
Attn: Craig Young
Email: [email protected]

ITEM NO. 9.
2025 Street Repair and Resurfacing Project CONTRACT
CIP No. 811-9901 Page 4

12. General Provisions.

12.1 Assignment and Successors. Contractor may not assign its rights or obligations under this Contract, in part or in whole, without Town's written consent. This Contract is binding on Contractor’s and Town's lawful heirs, successors and permitted assigns.

12.2 Third Party Beneficiaries. There are no intended third party beneficiaries to this Contract.

12.3 Governing Law and Venue. This Contract will be governed by California law and venue will be in the Santa Clara County Superior Court, and no other place. Contractor waives any right it may have pursuant to Code of Civil Procedure § 394, to file a motion to transfer any action arising from or relating to this Contract to a venue outside of Santa Clara County, California.

12.4 Amendment. No amendment or modification of this Contract will be binding unless it is in a writing duly authorized and signed by the parties to this Contract.

12.5 Integration. This Contract and the Contract Documents incorporated herein, including authorized amendments or Change Orders thereto, constitute the final, complete, and exclusive terms of the agreement between Town and Contractor.

12.6 Severability. If any provision of the Contract Documents is determined to be illegal, invalid, or unenforceable, in whole or in part, the remaining provisions of the Contract Documents will remain in full force and effect.

12.7 Iran Contracting Act. If the Contract Price exceeds $1,000,000, Contractor certifies, by signing below, that it is not identified on a list created under the Iran Contracting Act, Public Contract Code § 2200 et seq. (the “Act”), as a person engaging in investment activities in Iran, as defined in the Act, or is otherwise expressly exempt under the Act.

12.8 Authorization. Each individual signing below warrants that he or she is authorized to do so by the party that he or she represents, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporations Code § 313.
[Signatures are on the following page.]

ITEM NO. 9.
2025 Street Repair and Resurfacing Project CONTRACT
CIP No. 811-9901 Page 5
The parties agree to this Contract as witnessed by the signatures below:

TOWN: Approved as to form:
s/_______________________________ s/__________________________________ Chris Constantin, Town Manager Gabrielle, Whelan, Town Attorney Date: ___________________________ Date:______________________________ Attest:
s/_______________________________
Wendy Wood, CMC, Town Clerk
Date: ___________________________
CONTRACTOR: O’Grady Paving, Inc.
s/_______________________________ Seal:

Craig E. Young, Vice President
Date: ____________________________

END OF CONTRACT

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PAYMENT BOND CIP No. 811-9901 Page 6
Payment Bond
<________________________________> (“Town”) and ________________________ (“Contractor”) have entered into a contract for work on the <_________________________________________________> Project (“Project”). The Contract is incorporated by reference into this Payment Bond (“Bond”).

1. General. Under this Bond, Contractor as principal and ____________________________, its surety (“Surety”), are bound to Town as obligee in an amount not less than $_________________, under California Civil Code § 9550 et seq., to ensure payment to authorized claimants. This Bond is binding on the respective successors, assigns, owners, heirs, or executors of Surety and Contractor.

2. Surety’s Obligation. If Contractor or any of its Subcontractors fails to pay a person authorized in California Civil Code § 9100 to assert a claim against a payment bond, any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of Contractor and its Subcontractors under California Unemployment Insurance Code § 13020 with respect to the work and labor, then Surety will pay the obligation.

3. Beneficiaries. This Bond inures to the benefit of any of the persons named in California Civil Code § 9100, so as to give a right of action to those persons or their assigns in any suit brought upon this Bond. Contractor must promptly provide a copy of this Bond upon request by any person with legal rights under this Bond.

4. Duration. If Contractor promptly makes payment of all sums for all labor, materials, and equipment furnished for use in the performance of the Work required by the Contract, in conformance with the time requirements set forth in the Contract and as required by California law, Surety’s obligations under this Bond will be null and void. Otherwise, Surety’s obligations will remain in full force and effect.

5. Waivers. Surety waives any requirement to be notified of alterations to the Contract or extensions of time for performance of the Work under the Contract.

Surety waives the provisions of Civil Code §§ 2819 and 2845. Town waives the requirement of a new bond for any supplemental contract under Civil Code § 9550.

Any notice to Surety may be given in the manner specified in the Contract and sent to Surety as follows:

Attn: _________________________________________________

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PAYMENT BOND CIP No. 811-9901 Page 7
Address: ______________________________________________ City/State/Zip: _________________________________________ Phone: _______________________________________________
Email: ________________________________________________

6. Law and Venue. This Bond will be governed by California law, and venue for any dispute pursuant to this Bond will be in the <__________________> County Superior Court, and no other place. Surety will be responsible for Town's attorneys’ fees and costs in any action to enforce the provisions of this Bond. [Signatures are on the following page.]

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PAYMENT BOND CIP No. 811-9901 Page 8

7. Effective Date; Execution. This Bond is entered into and is effective on __________, 20__.

SURETY:
___________________________________
Business Name
s/__________________________________ ______________________________ Date
___________________________________
Name, Title
(Attach Acknowledgment with Notary Seal and Power of Attorney) ______________________________
Date
______________________________
Date
CONTRACTOR:
___________________________________
Business Name
s/__________________________________
___________________________________
Name, Title
APPROVED BY TOWN:
s/ __________________________________
____________________________________
Chris Constantin, Town Manager

END OF PAYMENT BOND

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PERFORMANCE BOND CIP No. 811-9901 Page 9
Performance Bond
<______________________________> (“Town”) and
__________________________ (“Contractor”) have entered into a contract for work on the <_______________________________________________> Project (“Project”). The Contract is incorporated by reference into this Performance Bond (“Bond”).

1. General. Under this Bond, Contractor as principal and ___________________________, its surety (“Surety”), are bound to Town as obligee for an amount not less than $__________________ to ensure Contractor’s faithful performance of its obligations under the Contract. This Bond is binding on the respective successors, assigns, owners, heirs, or executors of Surety and Contractor.

2. Surety’s Obligations. Surety’s obligations are co-extensive with Contractor’s obligations under the Contract. If Contractor fully performs its obligations under the Contract, including its warranty obligations under the Contract, Surety’s obligations under this Bond will become null and void. Otherwise, Surety’s obligations will remain in full force and effect.

3. Waiver. Surety waives any requirement to be notified of and further consents to any alterations to the Contract made under the applicable provisions of the Contract Documents, including changes to the scope of Work or extensions of time for performance of Work under the Contract. Surety waives the provisions of Civil Code §§ 2819 and 2845.

4. Application of Contract Balance. Upon making a demand on this Bond for completion of the Work prior to acceptance of the Project, Town will make the Contract Balance available to Surety for completion of the Work under the Contract. For purposes of this provision, the Contract Balance is defined as the total amount payable by Town to Contractor as the Contract Price minus amounts already paid to Contractor, and minus any liquidated damages, credits, or backcharges to which Town is entitled under the terms of the Contract.

5. Contractor Default. Upon written notification from Town of Contractor’s termination for default under Article 13 of the Contract General Conditions, time being of the essence, Surety must act within the time specified in Article 13 to remedy the default through one of the following courses of action:

5.1 Arrange for completion of the Work under the Contract by Contractor, with Town's consent, but only if Contractor is in default solely due to its financial inability to complete the Work;

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PERFORMANCE BOND CIP No. 811-9901 Page 10

5.2 5.3
Arrange for completion of the Work under the Contract by a qualified contractor acceptable to Town, and secured by performance and payment bonds issued by an admitted surety as required by the Contract Documents, at Surety’s expense; or
Waive its right to complete the Work under the Contract and reimburse Town the amount of Town's costs to have the remaining Work completed.

6. Surety Default. If Surety defaults on its obligations under the Bond, Town will be entitled to recover all costs it incurs due to Surety’s default, including legal, design professional, or delay costs.

7. Notice. Any notice to Surety may be given in the manner specified in the Contract and sent to Surety as follows:

Attn: _________________________________________________ Address: ______________________________________________ City/State/Zip: _________________________________________ Phone: _______________________________________________
Fax: __________________________________________________ Email: ________________________________________________

8. Law and Venue. This Bond will be governed by California law, and venue for any dispute pursuant to this Bond will be in the <___________> County Superior Court, and no other place. Surety will be responsible for Town's attorneys’ fees and costs in any action to enforce the provisions of this Bond.

9. Effective Date; Execution. This Bond is entered into and effective on ____________________, 20___.

SURETY:
___________________________________
Business Name
s/__________________________________ ______________________________ Date
___________________________________
Name, Title
(Attach Acknowledgment with Notary Seal and Power of Attorney)

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PERFORMANCE BOND CIP No. 811-9901 Page 11
______________________________
Date
______________________________
Date
CONTRACTOR:
___________________________________
Business Name
s/__________________________________
___________________________________
Name, Title
APPROVED BY TWON:
s/ __________________________________
____________________________________
Chris Constantin, Town Manager

END OF PERFORMANCE BOND

ITEM NO. 9.
2025 Street Repair and Resurfacing Project PERFORMANCE BOND CIP No. 811-9901 Page 12 Page 213
ITEM NO. 9.

Base Bid
Line Item Description Quantity Unit of Measure Unit Cost Total 1 Traffic Control 1 L.S. $105,000.00 $105,000.00
2 Adjust Storm Manhole to Grade 30 Ea. $800.00 $24,000.00 3 Adjust Sanitary Sewer Manhole to Grade 63 Ea. $800.00 $50,400.00 4 Adjust Survey Monument Cover to Grade 59 Ea. $600.00 $35,400.00 5 Adjust Gas Valve to Grade (Revocable) 1 Ea. $600.00 $600.00 6 Adjust Water Meter Box to Grade (Revocable) 1 Ea. $600.00 $600.00 7 Install New Monument Lid G-5 Christy Box 2 Ea. $1,000.00 $2,000.00 8 2" Depth Dig Outs 20400 S.F. $3.45 $70,380.00
9 4" Depth Dig Outs 1850 S.F. $6.80 $12,580.00
10 18' Wedge Grind 900 L.F. $15.00 $13,500.00
11 6' Wedge Grind 32500 L.F. $2.15 $69,875.00
12 4' Wedge Grind (Revocable) 500 L.F. $1.50 $750.00
13 2" Pavement Mill 4300 S.Y. $6.50 $27,950.00
14 2" Hot Mix Asphalt Overlay 7000 Ton $135.00 $945,000.00 15 Pavement Marker and Striping Removal 1 L.S. $40,000.00 $40,000.00 16 Detail 22 Striping-Thermoplastic 1300 L.F. $2.20 $2,860.00 17 Detail 39 Striping-Thermoplastic 450 L.F. $1.10 $495.00 18 Detail 39A Striping-Thermoplastic 250 L.F. $1.10 $275.00 19 12" Limit Line (Stop Line) (White)-Thermoplastic 440 L.F. $5.50 $2,420.00 20 Crosswalk (White)-Thermoplastic 330 L.F. $11.00 $3,630.00 21 Crosswalk-TLG Std. TR-I (Yellow)-Thermoplastic 490 L.F. $11.00 $5,390.00 22 4" Hatch (White)-Thermoplastic 15 L.F. $2.20 $33.00
23 STOP Legend-Thermoplastic 23 Ea. $275.00 $6,325.00
24 25 Legend-Thermoplastic 1 Ea. $275.00 $275.00
25 Sharrow Legend - Thermoplastic 18 Ea. $275.00 $4,950.00 26 Green Back Bike Lane Symbol with Arrow Legend-TLG Std. TR-A-Thermoplastic 2 Ea. $2,300.00 $4,600.00 27 Dashed Green Bike Lane - TR-A - Thermoplastic 90 LF $55.00 $4,950.00 28 Red Curb (Revocable) 200 L.F. $3.20 $640.00
29 Blue Reflective Pavement Marker 36 Ea. $5.50 $198.00 Total $1,435,076.00
Additive Alternate
Line Item Description Quantity Unit of Measure Unit Cost Total A1.1 Traffic Control 1 L.S. $35,000.00 $35,000.00
A1.2 Adjust Sanitary Sewer Manhole to Grade 4 Ea. $800.00 $3,200.00 A1.3 Adjust Survey Monument Cover to Grade 2 Ea. $600.00 $1,200.00 A1.4 Adjust Water Valve Cover to Grade 4 Ea. $600.00 $2,400.00 A1.5 4" Depth Dig Outs 530 S.F. $6.80 $3,604.00
A1.6 6' Wedge Grind 2270 L.F. $2.15 $4,880.50
A1.7 18' Wedge Grind 70 L.F. $15.00 $1,050.00
A1.8 2" Hot Mix Asphalt Overlay 465 Ton $135.00 $62,775.00 A1.9 Pavement Marker and Striping Removal 1 L.S. $30,000.00 $30,000.00 A1.10 Detail 22 Striping - Thermoplastic 110 L.F. $2.20 $242.00 A1.11 12" Limit Line (Stop Line) (White) - Thermoplastic 44 L.F. $5.50 $242.00 A1.12 Crosswalk-TLG Std. TR-I (Yellow)-Thermoplastic 220 L.F. $11.00 $2,420.00 A1.13 STOP Legend - Thermoplastic 2 Ea. $275.00 $550.00 A1.14 Sharrow Legend - Thermoplastic 5 Ea. $275.00 $1,375.00 A1.15 Blue Reflective Pavement Marker (Revocable) 1 Ea. $5.50 $5.50 Total $148,944.00
Additive Alternate 2
Line Item Description Quantity Unit of Measure Unit Cost Total A2.1 Traffic Control 1 L.S. $30,000.00 $30,000.00
A2.2 Adjust Survey Monument Cover to Grade 1 Ea. $600.00 $600.00 A2.3 4" Depth Dig Outs 600 S.F. $6.80 $4,080.00
A2.4 6' Wedge Grind 600 L.F. $2.15 $1,290.00
A2.5 Hot Mix Asphalt - Leveling Course 100 Ton $200.00 $20,000.00 A2.6 2" Hot Mix Asphalt Overlay 240 Ton $165.00 $39,600.00 A2.7 4" Striping (White) - Thermoplastic 1550 L.F. $2.20 $3,410.00 A2.8 4" Hatch (White) - Thermoplastic 20 L.F. $2.20 $44.00 A2.9 Sharrow Legend - Thermoplastic 32 Ea. $275.00 $8,800.00 A2.10 ADA Parking Striping - Caltrans A90A - Thermoplastic 1 Ea. $550.00 $550.00 A2.11 Red Curb - Paint 30 L.F. $3.20 $96.00
A2.12 Detail 22 Striping - Paint 60 L.F. $2.20 $132.00
A2.13 4" Striping (White)-Paint 7550 L.F. $1.10 $8,305.00 A2.14 ADA Parking Striping - Caltrans A90A - Paint 11 Ea. $110.00 $1,210.00 A2.15 4" Hatch (White) - Paint 240 L.F. $1.10 $264.00
A2.16 Type I 18' Arrow Legend - Paint 14 Ea. $55.00 $770.00 A2.17 Type IV Arrow Legend - Paint 2 Ea. $55.00 $110.00 A2.18 STOP Legend - Paint 2 Ea. $55.00 $110.00
A2.19 ONLY Legend - Paint 2 Ea. $55.00 $110.00
Total $119,481.00
Additive Alternate 3
Line Item Description Quantity Unit of Measure Unit Cost Total A3.1 Crosswalk-TLG Std. TR-I (White)-Thermoplastic 870 L.F. $11.00 $9,570.00 Total $9,570.00

EXHIBIT A

ITEM NO. 9.

Pavement Management
Budget Op�ons Report

ITEM NO. 9.
______________________________________________________________________________ Table of Contents
Executive Summary.............................................................................................................................. 1 Purpose.................................................................................................................................................. 2 Pavement Management Strategy........................................................................................................... 3 Existing Pavement Condition ............................................................................................................... 4 Present Cost to Repair the Street Network ........................................................................................... 5 Future Expenditures for Pavement Maintenance.................................................................................. 6 Budget Needs........................................................................................................................................ 6 Budget Scenarios .................................................................................................................................. 8 Scenario 1 — Unconstrained Needs (zero deferred maintenance)............................................... 9 Scenario 2 — Current Investment Level .................................................................................... 10 Scenario 3 — Maintain Current PCI........................................................................................... 11 Scenario 4 — Do Nothing........................................................................................................... 12 Recommendations............................................................................................................................... 14 Appendices
APPENDIX A – Definitions
APPENDIX B – Network Statistics
APPENDIX C – Needs Analysis Reports
APPENDIX D – Scenario Analysis Reports
APPENDIX E – Section Description PCI/RSL Report
APPENDIX F – Scenario - Sections Selected for Treatment Reports APPENDIX G – Maps

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -1- February, 2025 Executive Summary
Capitol Asset & Pavement Services, Inc. was contracted by the Metropolitan Transportation Commission to perform visual inspections of all of the paved streets maintained by the Town of Los Gatos (Town) as part of the P-TAP 25 grant program. All 112.1 centerline miles of paved streets maintained by the Town were evaluated in accordance with MTC standards and the Streetsaver Online 9.0 database was updated with the inspection data. Field inspections were completed in September, 2024.

The maintenance decision tree treatments and costs were reviewed and updated to reflect current pavement maintenance treatment prices. A budgetary needs analysis was performed based on the updated inspections and treatment costs and four budget scenarios were evaluated to compare the effects of various funding levels.

The Town’s street network consists of 112.1 centerline miles of streets. A detailed visual inspection of the Town’s streets resulted in a calculated average PCI of 82. Using a 0-100 PCI scale, with 100 being the most favorable, a rating of 82 places the Town’s street network in the 'Good' condition category.

Four scenarios were analyzed for various street maintenance funding levels. The budgets include preventative maintenance and rehabilitation work for existing paved street surfaces. The Town’s current strategy of street maintenance, along with current prices for the treatments, is represented in the Streetsaver decision tree matrix. This matrix defines what treatments need to be applied to streets in varying PCI conditions. Utilizing this decision matrix, it was determined that the Town will need to spend $40.4 million over the next five years to bring the street network into ‘optimal’ condition, or an overall street network PCI of 84. Comparing this with the current funding level of $18.6 million over the next five years (Scenario #2) shows that the average network PCI decreases by two points, to 80 in 2029. Scenario #3 determines the funding level required to maintain the network PCI at the current level 82 over the next five years. Scenario #4 determines the effects of ceasing all funding for street maintenance, demonstrating the importance of a well-funded street maintenance program. Table 1 summarizes the findings of the Scenarios.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -2- February, 2025 Table 1 – Summary of outcome of different funding levels (Scenarios) Scenario Name 1-Unconstrained
Needs
2-Current Funding
($3.7M/year)
3-Maintain Current
PCI (82)
4-Do Nothing
Average yearly
budget
$8.1 million $3.7 million $5.2 million $0
Total budget for
5 years
$40.4 million $18.6 million $26.0 million $0
Current PCI 82 82 82 82
Current % in
'Good' condition 87.1% 87.1% 87.1% 87.1%
PCI after 5 years
(change)
84 (+2)
80 (-2)
82 (0)
76 (-6)
Backlog after
5 years $0 $17.4 million $11.5 million $33.6 million
% 'Good' in
5 years

94.9% 87.3% 90.9% 74.3%
% 'Fair' in
5 years

4.3% 7.7% 5.9% 20.5%
% 'Poor' in
5 years

0.7% 4.2% 2.4% 4.4%
% 'Very Poor’
in 5 years

0.0% 0.8% 0.8% 0.8%
Purpose
This report is intended to assist the Town of Los Gatos with identifying street maintenance priorities specific to the Town.

The report examines the overall condition of the street network and highlights the impacts of various funding levels on the network pavement condition and deferred maintenance funding shortfalls. The Metropolitan Transportation Commission, MTC, Streetsaver Pavement Management Program (PMP) was used for this evaluation. The intent of this program is to develop a maintenance strategy that will improve the overall condition of the street network to an optimal Pavement Condition Index (PCI) in the low to mid 80’s and also to maintain it at that level.

The MTC Streetsaver program maximizes the cost-effectiveness of the maintenance treatment plan by recommending a multi-year street maintenance and rehabilitation plan based on the most cost-effective repairs available. A comprehensive preventative maintenance program is a critical component of this plan, as these treatments extend the life of good pavements at a much lower cost than rehabilitation overlay or reconstruction treatments. To this end, various ‘what-if’ analyses (scenarios) were conducted to determine the most cost-effective plan for maintaining the Town’s street network over five years and at various funding levels.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -3- February, 2025 Pavement Management Strategy
Pavement Management is a set of tools and philosophies designed to manage the maintenance activities of asphalt concrete and Portland concrete pavements. A Pavement Management System consists of a module to keep track of existing and historical pavement condition data and a decision-making process to help choose the most cost-effective maintenance strategies and which streets to treat when.

Conventional wisdom of most public works and street department agencies has been to treat streets in a “worst-first” philosophy. Under this “worst-first” policy, streets are allowed to deteriorate to a nearly failed condition before any rehabilitation (such as overlays or reconstructions) are applied. This can also be called the “don’t fix if it isn’t broke” mentality.

Pavement management systems are designed with a more cost-effective, “best-first” approach. The reasoning behind this philosophy is that it is better to treat streets with lower-cost, preventative maintenance treatments, such as slurry seals, microsurfacing, and crack seals, and extend their life cycle before the street condition deteriorates to a state where it requires more costly rehabilitation and reconstruction treatments. Generally, paved streets spend about three-quarters of their life cycle in fair to good condition, where the street shows little sign of deterioration and has a high service level. After this time, the street condition begins to deteriorate at a rapid rate and, if not maintained properly, will soon reach a condition where it will require costly overlays and reconstructions. If treated with a surface seal and other preventative measures, the street condition will remain at a good level for a longer period of time. Figure 1 shows a typical condition deterioration curve for a street.

Figure 1 – Street Condition over time
Cost $21/sq yd
Cost ~$84/sq yd
Further delays result in failed street
requiring reconstruction $148 /sq yd
Additional 40% drop in
quality in next 12% of
service life
40% drop in quality in
first 75% of service

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -4- February, 2025 Existing Pavement Condition
The Town is responsible for the repair and maintenance of 112.1 centerline miles of paved streets. The Town’s street network replacement value is estimated at $317.9 million. 1 This asset valuation assumes
replacement of the entire street network in present day dollars (street base and surface only, not curbs or sidewalks). This represents a significant asset for Town officials to manage.

The average overall network Pavement Condition Index (PCI) of the Town’s street network is 82, which indicates that the street network is in ‘Good’ condition. The PCI is a measurement of the pavement condition that ranges from 0 to 100. A newly constructed or overlaid street would have a PCI of 100, while a failed street (requiring complete reconstruction) would have a PCI under 25.

Appendix B contains a report detailing the PCI information for each street. Table 2 details the network statistics and average PCI for each functional class.

Table 2 – Street Network Statistics and Average PCI by Functional Class Functional
Class
# of Sections Centerline
Miles
Lane
Miles
Average
PCI
Arterial 58 12.8 39.1 83
Collector 198 37.7 75.0 80
Residential 502 61.6 121.9 82
Totals 758 112.1 236.0 82
The condition of the street network can also be illustrated by the percentage of the network in each condition category. Streetsaver classifies streets into four condition categories by PCI range, as illustrated in Figure 2.

2. The percentage of the street network in each condition category is detailed in Table 3.

Table 3 and Figure 2 – Percent Network Area by Functional Class and Condition Condition
Class
PCI
Range
Arterial Collector Residential Total
Good
(I)
70-100 18.1% 20.5% 42.2% 87.1%
Fair
(II/III)
50-70 1.8% 2.1% 4.4% 9.9%
Poor
(IV)
25-50 0.0% 0.4% 1.7% 3.0%
Very Poor
(V)
0-25 0.0% 0.0% 0.1% 0.1%
Totals 19.9% 23.0% 48.4%
1 Replacement value is calculated as the current cost to reconstruct each street. This does not include sidewalks or curbs. 2 Condition category descriptions can be found in Appendix A.

Good,

87.1%
Fair,

9.9%
Poor ,

3.0%
Very
Poor ,

0.1%

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -5- February, 2025 Present Cost to Repair the Street Network
The MTC Pavement Management Program (PMP) is designed to achieve an optimal network PCI somewhere between the low and mid 80’s, which is in the middle of the good condition category. In other words, the system will recommend maintenance treatments in an attempt to bring all of the streets in the Town to a 'Good' condition, with the majority of the streets falling in the low to mid 80’s PCI range. Streets will remain in the 'Good' condition category for a longer period of time if relatively inexpensive preventive maintenance treatments are used. Once the PCI falls below 70, more expensive rehabilitation treatments will be needed.

The Budget Needs module of the PMP estimates a necessary funding level for the Town’s pavement preservation and rehabilitation program of $40.4 million3 over the next five-year period (2025 – 2029) in order to improve and maintain the street network PCI at an optimal level in the lower to mid-80’s.

Of this total, approximately $17.2 million is needed in the first year alone. The five-year cost of $40.4 million exceeds the Town’s planned five-year funding level of $18.6 million by approximately $21.8 million.

As mentioned earlier, the average PCI for the Town’s streets is 82, which is in the 'Good' condition category. Why then, does it cost so much to repair the Town’s streets, and why bother improving them?
The cost to repair and maintain a pavement depends on its current PCI. In the 'Good' category, it costs very little to apply preventive maintenance treatments such as crack seals, slurry seals, and microsurfacing, which can extend the life of a pavement by correcting minor faults and reducing further deterioration. Minor treatments are applied before pavement deterioration has become severe and usually cost less than $21.00 per square yard4. 87.1% of the Town’s street network would benefit from these relatively inexpensive, life-extending treatments.

9.9% of the Town’s street network falls into the 'Fair' condition category. Pavements in this range show some form of distress caused by traffic load related activity or environmental distress that requires more than a life-extending treatment. At this point, a well-designed pavement will have served at least 75 percent of its life, with the quality of the pavement dropping approximately 40 percent. The street surface may require a microsurfacing with digouts, cape seal, or 2 inch overlay with digouts (depending on functional class, and the extent of load related distresses), at a cost of $21 to $42/sq yd.

3.0% of the Town’s street network falls into the ‘Poor’ condition category. These pavements are near the end of their service lives, and often exhibit major forms of distress such as potholes, extensive cracking, etc. At this stage, a street usually requires mill and thick overlay with patching, at a cost of approximately $82 /sq yd.

0.1% of the Town’s street network falls into the ‘Very Poor’ condition category. Streets in the ‘Very Poor’ condition category indicate that the street has failed. These pavements are at the end of their service lives and have major distresses, often indicating the failure of the subbase. Streets at this stage 3 Treatment costs are based on this year’s average costs per square yard, with future years including a 3% inflation adjustment per year after 2025.
4 For detailed treatments and costs used in analysis for this report, see appendix C – Decision Tree report

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -6- February, 2025 require major rehabilitation, usually the complete reconstruction of the street surface or street surface and subgrade structure. Estimated costs to reconstruct the street are approximately $148 /sq yd.

One of the key elements of a pavement repair strategy is to keep streets that are in the 'Good' or 'Fair' categories from deteriorating. This is particularly true for streets in the 'Fair' range, because they are at the point where pavement deterioration accelerates if left untreated. However, the deterioration rate for pavements in the ‘Poor’ to ‘Very Poor’ range is relatively flat and the condition of these streets will not decline significantly if repairs are delayed. As more 'Good' streets deteriorate into the 'Fair', ‘Poor’, and ‘Very Poor’ categories, the cost of deferred maintenance will continue to increase. The cost of the deferred maintenance backlog will stop increasing only when enough funds are provided to prevent streets from deteriorating into a worse condition category, or the whole network falls into the ‘Very Poor’ category (i.e. cannot deteriorate any further). The deferred maintenance backlog refers to the dollar amount of maintenance and rehabilitation work that should have been completed to maintain the street in ‘Good’ condition, but had to be deferred due to funding deficiencies for preventative maintenance and/or pavement rehabilitation programs. The actual repairs that are being deferred are often referred to as a “backlog.”
Future Expenditures for Pavement Maintenance
Assuming projected funding is allocated for pavement maintenance, we anticipate that the Town will spend $18.6 million on pavement maintenance rehabilitation during the next five years (2025- 2029) as detailed on Table 4.

Table 4 – Projected Pavement Budget for 2025 to 2029
2025 2026 2027 2028 2029 Total
$3,714,000 $3,714,000 $3,714,000 $3,714,000 $3,714,000 $18,570,000 Budget Needs
Based on the principle that it costs less to maintain streets in good condition than bad, the MTC PMP strives to develop a maintenance strategy that will first improve the overall condition of the network to an optimal PCI somewhere between the low and mid 80’s, and then sustain it at that level. The average PCI for the Town is 82, which is in the 'Good' condition category. Current funding strategies demonstrate there is a $13.4 million deferred maintenance backlog5 in the first year of the scenario. If these issues are not addressed, the quality of the street network will inevitably decline. In order to correct these deficiencies, cost-effective funding and street maintenance strategies must be implemented.

The first step in developing a cost-effective maintenance and rehabilitation strategy is to determine, assuming unlimited revenues, the maintenance “needs” of the Town’s street network. Using the PMP budget needs module, street maintenance needs are estimated at $40.4 million over the next five years.

If the Town follows the strategy recommended by the program, the average network PCI will increase to 84. If, however, current pavement maintenance funding is exhausted and little or no maintenance is applied over the next five years, already distressed streets will continue to deteriorate, and the network PCI will drop to 76. The results of the budget needs analysis are summarized in Table 5. 6 5 Definition of deferred maintenance backlog can be found in Appendix A 6 Actual program outputs are included in Appendixes B through F

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -7- February, 2025 Table 5 – Summary of Results from Needs Analysis
Fiscal Years 2025 2026 2027 2028 2029 Total
PCI with Treatment 87 86 86 85 84 ---
PCI, no Treatment 82 81 79 77 76 ---
Budget Needs Total $17,156,546 $5,599,935 $10,192,712 $3,144,774 $4,310,988 $40,404,955 Rehabilitation Portion $10,018,206 $3,252,164 $5,406,372 $1,554,314 $1,441,700 $21,672,755 Preventative
Maintenance Portion $7,138,339 $2,347,770 $4,786,339 $1,590,459 $2,869,286 $18,732,194 Table 5 shows the level of expenditure required to raise the Town’s pavement condition to an optimal network PCI of 84 and eliminate the current maintenance and rehabilitation backlog. The results of the budget needs analysis represent the ideal funding strategy recommended by the MTC PMP. Of the $40.4 million in maintenance and rehabilitation needs shown, approximately $18.7 million or 46.4% is earmarked for preventative maintenance or life-extending treatments, while $21.7 million or 53.6% is allocated for the more costly rehabilitation and reconstruction treatments.

Figure 3 is based on the budget needs predictive module. The pavement management program is recommending a funding level of $40.4 million over a five-year period. Figure 3 illustrates the funding distribution by street functional classification.

Figure 3. Budget Needs Funding
Distribution by Functional Classification
Arterial,
$10,210,863
Collector,
$14,929,607
Residential,
$15,264,482

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -8- February, 2025 Budget Scenarios
Having determined the maintenance and rehabilitation needs of the Town’s street network, the next step in developing a cost-effective maintenance and rehabilitation strategy is to conduct ‘what-if’ analyses.

Using the PMP budget scenarios module, the impact of various budget scenarios can be evaluated. The program projects the effects of the different scenarios on pavement condition PCI and deferred maintenance (backlog). By examining the effects on these indicators, the advantages and disadvantages of different funding levels and maintenance strategies become clear. For the purpose of this report, the following scenarios were run for five (5)-year periods (2025-2029). The results are summarized in Table 6.

1. Unconstrained (zero “deferred maintenance”) — The annual amounts, as identified in the budget needs analysis totaling $40.4 million, were input into the scenarios module. This scenario shows the effects of implementing the ideal investment strategy (as recommended by the MTC PMP Needs module).

2. Current Investment Level — An average annual budget of $3.7 million was evaluated over five years, for a total of $18.6 million, to determine the effects of continuing pavement maintenance at the current budget level. The overall network PCI decreases by two points, to 80, under this funding level.

3. Maintain Current PCI (82) — This scenario determines the funding required to maintain the overall network PCI at the current level of 82 over the next five years. It was determined that $26.0 million would be required over the next five years to achieve this goal.

4. Do Nothing — This scenario examines the effects of ceasing all funding for street maintenance. The network PCI would decline by six points, to 76, over the duration of the five-year analysis period.

Table 6 – Scenario Summary
Scenario Name 5 Year Budget 2029 PCI
(change)
2029 Deferred
Maintenance
2029
% Good
2029
% Very Poor
1 – Unconstrained $40.4 million 84 (+2) $0 94.9% 0.0%
2 – Current Investment $18.6 million 80 (-2) $17.4 million 87.3% 0.8% 3 – Maintain Current PCI (82) $26.0 million 82 (0) $11.5 million 90.9% 0.8% 4 – Do Nothing $0 76 (-6) $33.6 million 74.3% 0.8%

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -9- February, 2025 Scenario 1 — Unconstrained Needs (zero deferred maintenance) This scenario shows the effects of implementing the ideal investment strategy (as recommended by the MTC PMP needs module). Because it is more cost-effective to eliminate the deferred maintenance backlog as quickly as possible, the bulk of the deferred maintenance needs are addressed in the first year of the five-year program, raising the overall average network PCI to 87. This network PCI is maintained at an “optimal” level through 2028. By 2029, 94.9% of the network improves into the 'Good' condition category, a significant increase from the current level of 87.1% in 'Good' condition.

These results are shown in both Table 7 and Figure 4.

Table 7 – Summary of Results, Scenario 1 — Unconstrained Needs 2025 2026 2027 2028 2029 Total
Budget Total $17,156,546 $5,599,935 $10,192,712 $3,144,774 $4,310,988 $40,404,955 Rehabilitation
budget $10,018,206 $3,252,164 $5,406,372 $1,554,314 $1,441,700 $21,672,755 Preventative
Maintenance
budget
$7,138,339 $2,347,770 $4,786,339 $1,590,459 $2,869,286 $18,732,194 Deferred
Maintenance $0 $0 $0 $0 $0 ---
PCI 87 86 86 85 84
Figure 4. Summary of Results, Scenario 1 — Unconstrained Needs 87 86 86 85 84
50 55
60 65
70 75
80 85
90 2025 2026 2027 2028 2029
PCI
Deferred Maintenance = $0

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -10- February, 2025 Scenario 2 — Current Investment Level
This scenario shows the effects of the Town’s current budget for street maintenance of $18.6 million over five years. Under this scenario, the overall network PCI decreases by two points, to 80, through 2029. The deferred maintenance backlog is projected to increase, from $13.4 million in 2025, to $17.4 million in 2029. The percentage of the street network in 'Good' condition increases, from 87.1% currently to 87.3% in 2029. The street network in ‘Poor’ to ‘Very Poor’ condition (PCI < 50) increases, from 3.1% currently to 5.0% in 2029. Results are illustrated in Table 8 and Figure 5.

Table 8 – Summary of Results, Scenario 2 — Current Investment Level 2025 2026 2027 2028 2029 Total
Budget Total $3,714,000 $3,714,000 $3,714,000 $3,714,000 $3,714,000 $18,570,000 Rehabilitation
budget $2,218,869 $2,220,076 $2,218,906 $2,225,627 $2,218,002 $11,101,480 Preventative
Maintenance
budget
$1,492,921 $1,490,987 $1,491,245 $1,485,766 $1,491,888 $7,452,807 Deferred
Maintenance $13,444,755 $13,483,335 $19,617,079 $18,298,536 $17,425,811 --- PCI 83 82 82 81 80
Figure 5. Summary of Results, Scenario 2 — Current Investment Level $13.4 $13.5
$19.6 $18.3 $17.4
83 82 82 81 80
0 10
20 30
40 50
60 70
80 90
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
$40.0
2025 2026 2027 2028 2029
PCI
Deferred Maintenance (in Millions)
Deferred Maintenance PCI

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -11- February, 2025 Scenario 3 — Maintain Current PCI (82)
This scenario analyzes the funding level that would be required to maintain the overall network PCI at the current level of 82 over the next five years. An annual investment level of $5.2 million, for a total of $26.0 million over five years, would be needed to achieve this goal. At this funding level, the deferred maintenance backlog decreases slightly, from $12.0 million in 2025, to $11.5 million by 2029.

The percentage of the street network in the ‘Good’ condition category increases to 90.9% in 2029, from the current level of 87.1%. The street network in ‘Poor’ to ‘Very Poor’ condition stays nearly level, increasing slightly, from 3.1% currently to 3.2% in 2029. These results are illustrated in Table 9 and Figure 6.

Table 9 – Summary of Results, Scenario 3 — Maintain Current PCI (82) 2025 2026 2027 2028 2029 Total
Budget Total $5,200,000 $5,200,000 $5,200,000 $5,200,000 $5,200,000 $26,000,000 Rehabilitation
budget $3,115,994 $3,109,660 $3,119,221 $3,114,542 $3,097,268 $15,556,685 Preventative
Maintenance
budget
$2,081,047 $2,090,253 $2,080,307 $2,085,373 $2,099,233 $10,436,213 Deferred
Maintenance $11,959,504 $11,162,417 $15,737,157 $13,097,292 $11,499,724 --- PCI 84 83 83 82 82
Figure 6. Summary of Results, Scenario 3 — Maintain Current PCI (82) $12.0 $11.2
$15.7
$13.1 $11.5
84 83 83 82 82
0 10
20 30
40 50
60 70
80 90
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
$40.0
2025 2026 2027 2028 2029
PCI
Deferred Maintenance (in Millions)
Deferred Maintenance PCI

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -12- February, 2025 Scenario 4 — Do Nothing
This scenario analyzes the effects of ceasing all funding for street maintenance over the next five years.

The results are a precipitous decline in the overall street condition, as the average network PCI declines by six points, to 76. The deferred maintenance backlog almost doubles, from $17.2 million in 2025, to $33.6 million in 2029. The percentage of the street network in the ‘Good’ condition category decreases to 74.3% in 2029, from the current level of 87.1%. The street network in ‘Poor’ to ‘Very Poor’ condition increases from 3.1% currently, to 5.2% in 2029. These results highlight the importance of maintaining a well-funded street maintenance program. These results are illustrated in Table 10 and Figure 7.

Table 10 – Summary of Results, Scenario 4 — Do Nothing
2025 2026 2027 2028 2029 Total
Budget Total $0 $0 $0 $0 $0 $0
Rehabilitation
budget $0 $0 $0 $0 $0 $0
Preventative
Maintenance
budget
$0 $0 $0 $0 $0 $0
Deferred
Maintenance $17,156,545 $21,016,318 $29,690,138 $30,827,415 $33,613,475 --- PCI 82 81 79 77 76
Figure 7. Summary of Results, Scenario 4 — Do Nothing
$17.2
$21.0
$29.7 $30.8
$33.6
82 81 79 77 76
0 10
20 30
40 50
60 70
80 90
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
$40.0
2025 2026 2027 2028 2029
PCI
Deferred Maintenance (in Millions)
Deferred Maintenance PCI

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -13- February, 2025 A comparison of the four scenarios is summarized in Figures 8 and 9. Figure 8 depicts the deferred maintenance costs as they relate to PCI for the four scenarios evaluated. Figure 9 depicts the percent of the street network in the various condition categories for the four scenarios evaluated.

Figure 8 - Deferred Maintenance and PCI of Scenarios 1-4 Figure 9 – Pavement Condition Category Percentages in 2029 – Scenarios 1-4 $0
$5
$10
$15
$20
$25
$30
$35
$40
2025 2026 2027 2028 2029
40 45
50 55
60 65
70 75
80 85
90 Deferred Maintenance (in Millions)
PCI
(1) Unconstrained (2) Current Funding (3) Maintain Current PCI (82) (4) Do Nothing 0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Current Condition 1-Unconstrained
Needs
2-Current Funding 3-Maintain
Current PCI (82)
4-Do Nothing

87.1%

94.9%

87.3% 90.9%

74.3%

9.9%

4.3%

7.7% 5.9%

20.5%

3.0% 0.7% 4.2% 2.4% 4.4%

0.1% 0.0% 0.8% 0.8% 0.8%
Very Poor Poor Fair Good

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -14- February, 2025 Recommendations
Of the various maintenance and funding options considered, the ideal strategy for the Town is presented in Scenario 1, with a five-year expenditure total of $40.4 million. Not only does this surface management plan improve the network to an optimal level of 84, it also eliminates the entire deferred maintenance backlog in the first year. As examined scenarios deviate from this strategy, the cost to the Town will increase in the long term.

The current five-year street maintenance funding level ($18.6 million over five years) is projected to result in the network PCI decreasing by two points, by 2029. The deferred maintenance price tag increases, from $13.4 million in 2025, to $17.4 million in 2029. By following this strategy through 2029, 87.3% of the Town’s street will be in the ‘Good’ condition category, a slight increase from the current level of 87.1% in ‘Good’ condition. The street network in ‘Poor’ to ‘Very Poor’ condition (PCI < 50) increases, from 3.1% currently to 5.0% in 2029. The City should increase funding for street maintenance in order to prevent the decline in the overall street condition.

Scenario and Needs analyses assume that the Town will follow a good pavement management philosophy of prioritizing preventative maintenance over rehabilitation. By first ensuring that Good streets stay Good, through the use of a cost-effective microsurfacing and crack seal program, the Town will save money in the long run. The use of cape seals, or thin AC overlays, to rehabilitate streets in Fair condition should be the second priority, followed by mill and thick overlays on Poor streets.

Failed streets should be the lowest priority, as the reconstruction that would be required to rehabilitate them are very expensive, and the money is better used on more cost-effective treatments to maintain and rehabilitate better streets.

As demonstrated in the different scenarios, the Town needs to invest a significant amount of money in expensive rehabilitation and reconstruction projects. This will reduce the deferred maintenance backlog, increase the network PCI, and allow money to be spent on less capital-intensive treatments such as crack sealing and thin overlays in the future.

Preparation of a budget options report is just one step in using the MTC PMP to build an effective street maintenance program. Recommendations for further steps are:
• Obtain detailed subsurface information on selected sections before major rehabilitation projects are contracted. Costs for large rehabilitation projects are extremely variable and estimates can sometimes be reduced following project-level engineering analysis. It is possible that only a portion of a street recommended for reconstruction actually requires such heavy-duty repair. • Consider grouping treatments by geographic location in the Town. This can help lower the overall cost of treatments, as well as help simplify logistics. The recommended treatments in Appendix F are determined by best timing according to the PCI, regardless of location. Often, overlays can be advanced or delayed by a year or so, and seals performed one to two years earlier, without significant loss of cost-effectiveness. Adjusting the timing of treatments with geographic location in mind is recommended.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -15- February, 2025 • Link major street repairs with utility maintenance schedules to prevent damage to newly paved street surfaces. Consider delaying treatment on streets with upcoming utility work, where appropriate.
• Evaluate the specific treatments and costs recommended by the PMP, and modify them to reflect the actual repairs and unit costs that are expected to be used. • Test other budget options with varying revenues and preventive maintenance and rehabilitation splits.

In addition to performing cyclic pavement condition inspections, unit cost information for the applications of various maintenance and rehabilitation treatments should be updated annually in the PMP ‘Decision Tree Module’. If this data is not kept current, the Town runs the risk of understating actual funding requirements to adequately maintain the street network. A pavement inspection cycle that would allow for the inspection of arterial and collector streets every two years and residential streets every three to four years is recommended.

The Town has completed the foundation work necessary to execute a successful pavement management plan. At the current investment level the overall street condition will decline and the deferred maintenance backlog will increase as more streets fall into ‘Poor’ and ‘Very Poor’ condition. To reduce the deferred maintenance backlog, additional revenues and support from various decisionmaking bodies are required.

As more ‘Fair’ streets deteriorate into the ‘Poor’ and ‘Very Poor’ categories, the cost of deferred maintenance will continue to increase. The cost of the deferred maintenance backlog will stop increasing only when enough funds are provided to prevent streets from deteriorating into a worse condition category, or when the whole network falls into the ‘Very Poor’ category (i.e. cannot deteriorate any further). At that time, the network would have to be replaced at a cost of $317.9 million.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -16- February, 2025 Appendix A
Definitions

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -17- February, 2025 The Pavement Condition Index, or PCI, is a measurement of the health of the pavement network or condition and ranges from 0 to 100. A newly constructed street would have a PCI of 100, while a failed street would have a PCI of 25 or less. The PCI is calculated based on pavement distresses identified in the field.

Network is defined as a complete inventory of all streets and other pavement facilities in which the Town has jurisdiction and maintenance responsibilities. To facilitate the management of streets, they are subdivided into management sections identified as a segment of street, which has the same characteristics.

Urban Arterial street system carries the major portion of trips entering and leaving the urban area, as well as the majority of through movements desiring to bypass the central Town. In addition, significant intraarea-travel such as between central business districts and outlying residential areas exists.

Urban Collector Street provides land access service and traffic circulation within residential neighborhoods, commercial, and industrial areas. It differs from the arterial system in that facilities on a collector system may penetrate residential neighborhoods.

Urban Local Street system comprises all facilities not included in one of the higher systems. It serves primarily to provide direct access to abutting land and access to the higher systems.

Preventive Maintenance refers to repairs applied while the pavement is in “good” condition. Such repairs extend the life of the pavement at relatively low costs, and prevent the pavement from deteriorating into conditions requiring more expensive treatments. Preventive maintenance treatments include slurry seals, crack sealing, and deep patching. Treatments of this sort are applied before pavement deterioration has become severe and usually cost less than $3.00/sq. yd.

Deferred Maintenance refers to the dollar amount of maintenance and rehabilitation work that should have been completed to maintain the street in “good” condition, but had to be deferred due to funding deficiencies for preventative maintenance and/or pavement rehabilitation programs. The actual repairs that are being deferred are often referred to as a “backlog.” Stop Gap refers to the dollar amount of repairs applied to maintain the pavement in a serviceable condition (e.g. pothole patching). These repairs are a temporary measure to stop resident complaints, and do not extend the pavement life. Stopgap repairs are directly proportional to the amount of deferred maintenance.

Surface Types – AC is an Asphalt Concrete street that has one year’s asphalt, for example a street that has been newly constructed or reconstructed. In contrast, AC/AC is a street that has an overlay treatment over the original asphalt construction. Streets marked as ST do not have an asphalt concrete layer, only a surface composed of layers of oil and rock (macadam or chip seal). Portland Concrete Cement streets (PCC) are a mix of Portland cement, coarse aggregate, and sand.

Load related distress - Load related distresses, such as alligator cracking, rutting, and depressions are usually a sign of a sub-base issue, caused by repeated traffic loads.

Non-load related distress - Non-load (or environmental), distresses typically have environmental causes related to the pavement becoming older and less elastic (brittle). Typical non-load distresses are longitudinal or transverse cracking, block cracking, and surface weathering and raveling.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc.-18- February, 2025 ‘Good’ Condition Category – Streets in
‘Good’ condition have no to little
distresses found on them. These streets
may have some minor surface weathering
or light cracking, but can generally be
maintained with cost-effective
preventative maintenance treatments
(surface seals and crack seals).

Pavement is stable. New or lightly worn
appearance. Minor cracking may be
present, but cracks are generally less than
¼” wide or are well sealed. May have
sporadic cracking in the wheel paths with
no or only a few interconnecting cracks
and no spalling or pumping. Minor
patching and possibly some minor
deformation evident. Good riding
qualities. Rutting may be present but is
generally less than ½”.
‘Fair’ Condition Category’– Streets in
‘Fair’ condition show some form of
distress caused by traffic load related
activity or environmental distress that
requires more than a life-extending
treatment. The MTC Streetsaver program
separates these into two condition
categories for the purposes of the analysis.

Category II – ‘non-load’ and Category III
– ‘load-related’, based on whether a
majority of the distresses found had load
or environmental related causes.

Pavement structure is generally stable with
only minor areas of structural weakness or
pavement deterioration evident. Cracks, if
present, have widths generally less than
¾”. Wheel paths may have widespread,
but not continuous, cracking with no or
only a few interconnecting cracks and no
spalling or pumping. Interconnected
alligator cracks forming complete patterns,
or with spalling, are very small localized
areas and are not representative of the rest
of the section. The pavement may be
patched but not excessively. Rutting may
be present but is generally less than ¾”.

ITEM NO. 9.
______________________________________________________________________________ Capitol Asset & Pavement Services, Inc. -19- February, 2025 ‘Poor’ Condition Category – Streets in
‘Poor’ condition are near the end of their
service lives and often exhibit major
forms of distress such as potholes,
extensive alligator cracking, and/or
pavement depressions.

Areas of instability, structural deficiency,
or advanced pavement deterioration
present in small areas (generally <10% of
total pavement area). Continuous,
interconnected alligator cracking often
present (mostly in wheel paths). Wheel
paths may have widespread, and
continuous, cracking with some
interconnecting cracks and/or spalling
(none or isolated areas of pumping).

Deformation may be somewhat noticeable.
‘Very Poor’ Condition Category - Streets
in the ‘Very Poor’ condition category
indicate that the street has failed. These
pavements are at the end of their service
lives and have major distresses, often
indicating the failure of the sub base.

Areas of instability, structural deficiency,
or advanced pavement deterioration are
frequent. Large crack patterns
(alligatoring), heavy and numerous
patches, potholes, or deformation is
very noticeable. Rutting, if present, is
generally greater than ¾”.

ITEM NO. 9.

Appendix B
Network Summary Statistics
Network Replacement Cost

ITEM NO. 9.

Town of Los Gatos Network Summary Statistics
Printed: 2/12/2025
Total Sections Total Center Miles Total Lane Miles Total Area (sq. ft.) PCI Arterial 58 12.83 39.09 3,800,414 83
Collector 139 25.14 49.83 4,406,792 82
Residential/Local 502 61.60 121.86 9,267,561 82
Other 59 12.62 25.24 1,663,552 75
Total 758 112.19 236.02
Overall Network PCI as of 2/12/2025: 82
** Combined Sections are excluded from totals. These Sections do not have a PCI Date - they have not been inspected or had a Treatment applied.
19,138,319
Criteria: 1 MTC StreetSaver

ITEM NO. 9.

Functional Class Surface Type Lane Miles Unit Cost/
Square Foot
Cost To Replace/ (in
thousands)
Pavement Area/
Square Feet
Arterial AC 3.0 $16.50 297,772 $4,913
AC/AC 36.1 $16.50 3,502,642 $57,794
Collector AC 23.9 $16.50 2,083,807 $34,383
AC/AC 24.5 $16.50 2,179,305 $35,959
PCC 1.5 $15.28 143,680 $2,195
Other AC 15.9 $16.50 1,058,732 $17,469
AC/AC 9.4 $16.50 604,820 $9,980
Proposed; Private; Non-County AC 2.1 $16.50 128,897 $2,127 AC/AC 0.8 $16.50 31,420 $518
Residential/Local AC 82.8 $16.50 6,409,941 $105,764
AC/AC 35.7 $16.50 2,535,700 $41,839
PCC 3.4 $15.28 321,920 $4,918
Network Replacement Cost
Printed: 02/12/2025
Town of Los Gatos
Criteria: 1 MTC StreetSaver
Grand Total: 239.0 19,298,636 $317,858

ITEM NO. 9.

Appendix C
Needs Analysis Reports

ITEM NO. 9.

Year PCI Treated PCI Untreated PM Cost Rehab Cost Cost
2025 87 82 $7,138,339 $10,018,206 $17,156,545
2026 86 81 $2,347,770 $3,252,164 $5,599,934
2027 86 79 $4,786,339 $5,406,372 $10,192,711
2028 85 77 $1,590,459 $1,554,314 $3,144,773
2029 84 76 $2,869,286 $1,441,700 $4,310,987
Total Cost
$40,404,950
PM Total Cost
$18,732,194
% PM

46.36% $21,672,755
Rehab Total Cost
Needs - Projected PCI/Cost
Summary
Printed: 2/12/2025
Town of Los Gatos
Interest: 6.00% Inflation: 3.00%
Criteria: 1 MTC StreetSaver

ITEM NO. 9.

Treatment Year Area Treated Cost

MICROSURFACING WITH CRACK SEAL AND

DIGOUTS
2025 223,835.67 sq. yd. $4,700,549
2026 58,372.56 sq. yd. $1,262,598
2027 152,324 sq. yd. $3,393,611
2028 25,598 sq. yd. $587,404
2029 68,791.78 sq. yd. $1,625,941
Total 528,922 $11,570,103
SEAL CRACKS 2025 1,498.01 sq. yd. $2,472
2026 815.71 sq. yd. $1,386
2027 716.81 sq. yd. $1,255
2028 1,918.68 sq. yd. $3,459
2029 1,203.97 sq. yd. $2,236
Total 6,153.18 $10,808
SLURRY & CRACK SEAL 2025 115,967.56 sq. yd. $2,435,319
2026 50,105.67 sq. yd. $1,083,786
2027 62,457 sq. yd. $1,391,473
2028 43,560.56 sq. yd. $999,596
2029 52,510 sq. yd. $1,241,110
Total 324,600.78 $7,151,283
Town of Los Gatos Needs - Preventive Maintenance
Treatment/Cost Summary
Printed:
2/12/2025
Interest: 6.00% Inflation: 3.00%
Criteria: 1 MTC StreetSaver
Total Quantity 859,675.96 $18,732,194

ITEM NO. 9.

Treatment Year Area Treated Cost
2 IN AC OVERLAY WITH DIGOUTS 2025 96,908.56 sq.yd. $4,070,159 2026 16,706.56 sq.yd. $722,726
2027 18,543 sq.yd. $826,235
Total 132,158.11 sq.yd. $5,619,120
3" MILL AND OVERLAY WITH LEVELING COURSE
& DIGOUTS
2025 35,379 sq.yd. $2,918,768
2026 12,685.78 sq.yd. $1,077,974
2027 10,607.44 sq.yd. $928,409
2028 8,834.44 sq.yd. $796,425
2029 11,164.67 sq.yd. $1,036,689
Total 78,671.33 sq.yd. $6,758,264

MICROSURFACING WITH CRACK SEAL AND

DIGOUTS
2025 3,194.44 sq.yd. $67,083
2026 2,833.33 sq.yd. $61,285
2027 14,315.89 sq.yd. $318,942
2028 10,295.56 sq.yd. $236,255
Total 30,639.22 sq.yd. $683,565
RUBBER CAPE 2025 20,885.33 sq.yd. $563,904
2026 6,504 sq.yd. $180,876
2027 1,704.56 sq.yd. $48,826
2028 2,231.44 sq.yd. $65,836
2029 3,879.89 sq.yd. $117,905
Total 35,205.22 sq.yd. $977,347
MILL AND 2" OVERLAY 2025 21,532.44 sq.yd. $1,076,622
2026 21,122.11 sq.yd. $1,087,789
2027 34,557.44 sq.yd. $1,833,100
Total 77,212 sq.yd. $3,997,511
2 IN AC OVERLAY 2025 21,344.78 sq.yd. $896,481
2027 5,019.67 sq.yd. $223,665
Total 26,364.44 sq.yd. $1,120,146
RECONSTRUCT SURFACE (AC) 2025 2,863.22 sq.yd. $425,189
2026 794.44 sq.yd. $121,514
2027 7,789.56 sq.yd. $1,227,195
2028 2,808.89 sq.yd. $455,798
2029 1,717.78 sq.yd. $287,106
Total 15,973.89 sq.yd. $2,516,802
Needs - Rehabilitation
Treatment/Cost Summary
Printed: 2/12/2025
Town of Los Gatos
Interest: 6.00% Inflation: 3.00%
Criteria: 1 MTC StreetSaver
Total Cost $21,672,755

ITEM NO. 9.

Decision Tree: Default
Arterial AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
III - Good, Load Related 2 IN AC OVERLAY WITH DIGOUTS $42.00 IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related MILL AND 2" OVERLAY $50.00
III - Good, Load Related MILL AND 2" OVERLAY $50.00
IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/PCC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 3
II - Good, Non-Load Related MILL AND 2" OVERLAY $50.00
III - Good, Load Related MILL AND 2" OVERLAY $50.00
IV - Poor
# of Surface
Seals before
Overlay
Functional
Class
Town of Los Gatos
Printed: 2/12/2025
Decision Tree
Surface Condition Category Treatment Type Treatment Yrs Between Crack Seals
Yrs Between
Surface Seals
Cost/Sq Yd,
except Seal
Cracks in LF:
3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
Functional Class and Surface combination not used
Criteria: 1 MTC StreetSaver
Selected Treatment is not a Surface Seal

ITEM NO. 9.

Decision Tree: Default
Collector AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 99
II - Good, Non-Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
III - Good, Load Related 2 IN AC OVERLAY WITH DIGOUTS $42.00 IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
III - Good, Load Related 2 IN AC OVERLAY $42.00
IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/PCC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00 7
Restoration Treatment DO NOTHING $0.00 3
II - Good, Non-Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
III - Good, Load Related 2 IN AC OVERLAY $42.00
# of Surface
Seals before
Overlay
Functional
Class
Town of Los Gatos
Printed: 2/12/2025
Decision Tree
Surface Condition Category Treatment Type Treatment Yrs Between Crack Seals
Yrs Between
Surface Seals
Cost/Sq Yd,
except Seal
Cracks in LF:

Functional Class and Surface combination not used
Criteria: 2 MTC StreetSaver
Selected Treatment is not a Surface Seal

ITEM NO. 9.

Decision Tree: Default
Collector IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
PCC I - Very Good Crack Treatment SEAL CRACKS $1.65 4
Surface Treatment DO NOTHING $0.00 15
Restoration Treatment DO NOTHING $0.00 99
II - Good, Non-Load Related DO NOTHING $0.00
III - Good, Load Related DO NOTHING $0.00
IV - Poor PCC SLAB REPLACEMENT $82.50
V - Very Poor PCC RECONSTRUCTION $137.50
ST I - Very Good Crack Treatment DO NOTHING $0.00 99
Surface Treatment DO NOTHING $0.00 15
Restoration Treatment DO NOTHING $0.00 99
II - Good, Non-Load Related SINGLE CHIP SEAL $2.00
III - Good, Load Related SINGLE CHIP SEAL $2.50
IV - Poor SINGLE CHIP SEAL $3.00
V - Very Poor THICK AC OVERLAY(2.5 INCHES) $29.00
# of Surface
Seals before
Overlay
Functional
Class
Town of Los Gatos
Printed: 2/12/2025
Decision Tree
Surface Condition Category Treatment Type Treatment Yrs Between Crack Seals
Yrs Between
Surface Seals
Cost/Sq Yd,
except Seal
Cracks in LF:

Functional Class and Surface combination not used
Criteria: 3 MTC StreetSaver
Selected Treatment is not a Surface Seal

ITEM NO. 9.

Decision Tree: Default
Residential/Local AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment SLURRY & CRACK SEAL $21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related RUBBER CAPE $27.00
III - Good, Load Related 2 IN AC OVERLAY WITH DIGOUTS $42.00 IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/AC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment SLURRY & CRACK SEAL $21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related RUBBER CAPE $27.00
III - Good, Load Related 2 IN AC OVERLAY $42.00
IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
AC/PCC I - Very Good Crack Treatment SEAL CRACKS $1.65 5 Surface Treatment SLURRY & CRACK SEAL $21.00 7
Restoration Treatment DO NOTHING $0.00 2
II - Good, Non-Load Related RUBBER CAPE $27.00
III - Good, Load Related 2 IN AC OVERLAY WITH DIGOUTS $42.00 IV - Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
V - Very Poor RECONSTRUCT SURFACE (AC) $148.50
# of Surface
Seals before
Overlay
Functional
Class
Town of Los Gatos
Printed: 2/12/2025
Decision Tree
Surface Condition Category Treatment Type Treatment Yrs Between Crack Seals
Yrs Between
Surface Seals
Cost/Sq Yd,
except Seal
Cracks in LF:

Functional Class and Surface combination not used
Criteria: 4 MTC StreetSaver
Selected Treatment is not a Surface Seal

ITEM NO. 9.

Decision Tree: Default
Residential/Local PCC I - Very Good Crack Treatment SEAL CRACKS $1.65 4 Surface Treatment DO NOTHING $0.00 6
Restoration Treatment DO NOTHING $0.00 3
II - Good, Non-Load Related DO NOTHING $0.00
III - Good, Load Related DO NOTHING $0.00
IV - Poor PCC SLAB REPLACEMENT $82.50
V - Very Poor PCC RECONSTRUCTION $137.50
ST I - Very Good Crack Treatment DO NOTHING $0.00 99
Surface Treatment DO NOTHING $0.00 15
Restoration Treatment DO NOTHING $0.00 99
II - Good, Non-Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
III - Good, Load Related MICROSURFACING WITH CRACK

SEAL AND DIGOUTS
$21.00
IV - Poor 2 IN AC OVERLAY WITH DIGOUTS $42.00
V - Very Poor 3" MILL AND OVERLAY WITH

LEVELING COURSE & DIGOUTS
$82.50
# of Surface
Seals before
Overlay
Functional
Class
Town of Los Gatos
Printed: 2/12/2025
Decision Tree
Surface Condition Category Treatment Type Treatment Yrs Between Crack Seals
Yrs Between
Surface Seals
Cost/Sq Yd,
except Seal
Cracks in LF:

Functional Class and Surface combination not used
Criteria: 5 MTC StreetSaver
Selected Treatment is not a Surface Seal

ITEM NO. 9.

Appendix D
Scenario Analysis Reports

ITEM NO. 9.

Year Budget PM Year Budget PM Year Budget PM
2025 $17,156,546 0%
2026 $5,599,935 0%
2027 $10,192,712 0%
2028 $3,144,774 0%
2029 $4,310,988 0%
Projected Network Average PCI by Year
With Selected Treatment Treated Centerline
Miles
Treated Lane
Miles
Year Never Treated
2025 82 87 33.36 69.76
2026 81 86 12.48 27.80
2027 79 86 17.76 39.92
2028 77 85 9.02 18.70
2029 76 84 13.36 27.54
Percent Network Area by Functional Class and Condition Category Condition
Condition in base year 2025, prior to applying treatments.

Arterial Collector Res/Loc Other Total
I 18.1% 20.5% 42.2% 6.2% 87.1%
II / III 1.8% 2.1% 4.4% 1.6% 9.8%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2025 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.9% 22.3% 46.3% 8.1% 96.6%
II / III 0.0% 0.7% 1.4% 0.1% 2.1%
IV 0.0% 0.1% 0.8% 0.5% 1.3%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2029 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.7% 22.4% 45.3% 7.5% 94.9%
II / III 0.2% 0.6% 2.7% 0.9% 4.3%
IV 0.0% 0.0% 0.4% 0.3% 0.7%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Scenarios - Network Condition Summary
Printed: 2/12/2025
Town of Los Gatos
Scenario: (1) Unconstrained Needs
Interest: 6.00% Inflation: 3.00%
1 MTC StreetSaver
Scenarios Criteria:

ITEM NO. 9.

Town of Los Gatos Scenarios - Cost Summary
Interest: 6.00% Inflation: 3.00% Printed: 2/12/2025
Scenario: (1) Unconstrained Needs
2025 $17,156,546
$10,018,206
$1,707,610
$4,966,640
$2,918,768
$425,189
$7,138,339 $0 $0 $0
$0
0%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2026 $5,599,935
$3,252,164
$242,161
$1,810,514
$1,077,974
$121,514
$2,347,770 $0 $0 $0
$0
0%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2027 $10,192,712
$5,406,372
$652,779
$2,597,989
$928,409
$1,227,195
$4,786,339 $0 $0 $0
$0
0%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2028 $3,144,774
$1,554,314
$302,091
$0
$796,425
$455,798
$1,590,459 $0 $0 $0
$0
0%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2029 $4,310,988
$1,441,700
$117,905
$0
$1,036,689
$287,106
$2,869,286 $0 $0 $0
$0
0%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
Functional Class Rehabilitation Prev. Maint. Stop Gap
Summary
Stop Gap
Funded Unmet
Arterial $4,692,751 $5,518,112 $0 $0
Collector $4,449,996 $6,057,425 $0 $0
Other $3,636,946 $785,240 $0 $0
Residential/Local $8,893,062 $6,371,420 $0 $0
Grand Total: $21,672,755 $18,732,197 $0 $0
Year PM Budget Rehabilitation Surplus PM Deferred Stop Gap Preventative
Maintenance
Criteria:

Scenarios Criteria:
1 MTC StreetSaver Page 250
ITEM NO. 9.

Year Budget PM Year Budget PM Year Budget PM
2025 $3,714,000 40%
2026 $3,714,000 40%
2027 $3,714,000 40%
2028 $3,714,000 40%
2029 $3,714,000 40%
Projected Network Average PCI by Year
With Selected Treatment Treated Centerline
Miles
Treated Lane
Miles
Year Never Treated
2025 82 83 10.76 24.14
2026 81 82 7.94 18.18
2027 79 82 6.37 17.51
2028 77 81 9.58 21.29
2029 76 80 12.27 25.04
Percent Network Area by Functional Class and Condition Category Condition
Condition in base year 2025, prior to applying treatments.

Arterial Collector Res/Loc Other Total
I 18.1% 20.5% 42.2% 6.2% 87.1%
II / III 1.8% 2.1% 4.4% 1.6% 9.8%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2025 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.9% 21.0% 42.3% 6.2% 89.4%
II / III 0.0% 1.6% 4.3% 1.6% 7.5%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2029 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.7% 20.9% 40.4% 6.4% 87.3%
II / III 0.2% 1.2% 4.9% 1.4% 7.7%
IV 0.0% 0.8% 2.6% 0.7% 4.2%
V 0.0% 0.1% 0.5% 0.2% 0.8%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Scenarios - Network Condition Summary
Printed: 2/12/2025
Town of Los Gatos
Scenario: (2) Current Funding ($3.7M/Year)
Interest: 6.00% Inflation: 3.00%
1 MTC StreetSaver
Scenarios Criteria:

ITEM NO. 9.

Town of Los Gatos Scenarios - Cost Summary
Interest: 6.00% Inflation: 3.00% Printed: 2/12/2025
Scenario: (2) Current Funding ($3.7M/Year)
2025 $3,714,000
$2,218,869
$1,085,046
$1,133,823
$0
$0
$1,492,921 $0 $13,444,755 $0
$24,262
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2026 $3,714,000
$2,220,076
$0
$2,220,076
$0
$0
$1,490,987 $0 $13,483,335 $0
$6,739
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2027 $3,714,000
$2,218,906
$285,011
$1,933,895
$0
$0
$1,491,245 $0 $19,617,079 $0
$13,044
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2028 $3,714,000
$2,225,627
$103,148
$2,122,479
$0
$0
$1,485,766 $0 $18,298,536 $0
$8,578
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2029 $3,714,000
$2,218,002
$983,005
$773,139
$461,858
$0
$1,491,888 $0 $17,425,811 $0
$4,021
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
Functional Class Rehabilitation Prev. Maint. Stop Gap
Summary
Stop Gap
Funded Unmet
Arterial $4,692,751 $5,153,036 $0 $0
Collector $3,179,340 $2,275,119 $0 $14,726
Other $1,647,575 $845 $0 $12,365
Residential/Local $1,581,815 $23,807 $0 $29,553
Grand Total: $11,101,481 $7,452,807 $0 $56,644
Year PM Budget Rehabilitation Surplus PM Deferred Stop Gap Preventative
Maintenance
Criteria:

Scenarios Criteria:
1 MTC StreetSaver Page 252
ITEM NO. 9.

Year Budget PM Year Budget PM Year Budget PM
2025 $5,200,000 40%
2026 $5,200,000 40%
2027 $5,200,000 40%
2028 $5,200,000 40%
2029 $5,200,000 40%
Projected Network Average PCI by Year
With Selected Treatment Treated Centerline
Miles
Treated Lane
Miles
Year Never Treated
2025 82 84 12.76 28.32
2026 81 83 11.29 24.70
2027 79 83 8.81 22.81
2028 77 82 12.24 26.46
2029 76 82 12.60 26.17
Percent Network Area by Functional Class and Condition Category Condition
Condition in base year 2025, prior to applying treatments.

Arterial Collector Res/Loc Other Total
I 18.1% 20.5% 42.2% 6.2% 87.1%
II / III 1.8% 2.1% 4.4% 1.6% 9.8%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2025 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.9% 21.5% 42.8% 6.2% 90.4%
II / III 0.0% 1.1% 3.8% 1.6% 6.5%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2029 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 19.7% 21.9% 42.7% 6.7% 90.9%
II / III 0.2% 0.7% 3.9% 1.1% 5.9%
IV 0.0% 0.3% 1.4% 0.7% 2.4%
V 0.0% 0.1% 0.5% 0.2% 0.8%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Scenarios - Network Condition Summary
Printed: 2/12/2025
Town of Los Gatos
Scenario: (3) Maintain Current PCI (82)
Interest: 6.00% Inflation: 3.00%
1 MTC StreetSaver
Scenarios Criteria:

ITEM NO. 9.

Town of Los Gatos Scenarios - Cost Summary
Interest: 6.00% Inflation: 3.00% Printed: 2/12/2025
Scenario: (3) Maintain Current PCI (82)
2025 $5,200,000
$3,115,994
$1,085,046
$2,030,947
$0
$0
$2,081,047 $0 $11,959,504 $0
$21,486
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2026 $5,200,000
$3,109,660
$0
$3,109,660
$0
$0
$2,090,253 $0 $11,162,417 $0
$5,873
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2027 $5,200,000
$3,119,221
$342,956
$2,776,265
$0
$0
$2,080,307 $0 $15,737,157 $0
$11,993
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2028 $5,200,000
$3,114,542
$833,276
$977,446
$1,303,819
$0
$2,085,373 $0 $13,097,292 $0
$4,607
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
2029 $5,200,000
$3,097,268
$420,315
$0
$2,676,953
$0
$2,099,233 $0 $11,499,724 $0
$1,508
40%
$0
$0
II
III
IV
V
NonProject
Project
Funded
Unmet
Project
Total
Functional Class Rehabilitation Prev. Maint. Stop Gap
Summary
Stop Gap
Funded Unmet
Arterial $4,692,751 $5,595,259 $0 $0
Collector $4,096,589 $3,776,789 $0 $8,417
Other $1,898,516 $205,565 $0 $11,499
Residential/Local $4,868,829 $858,598 $0 $25,551
Grand Total: $15,556,685 $10,436,211 $0 $45,467
Year PM Budget Rehabilitation Surplus PM Deferred Stop Gap Preventative
Maintenance
Criteria:

Scenarios Criteria:
1 MTC StreetSaver Page 254
ITEM NO. 9.

Year Budget PM Year Budget PM Year Budget PM
2025 $0 0%
2026 $0 0%
2027 $0 0%
2028 $0 0%
2029 $0 0%
Projected Network Average PCI by Year
With Selected Treatment Treated Centerline
Miles
Treated Lane
Miles
Year Never Treated
2025 82 82 0 0
2026 81 81 0 0
2027 79 79 0 0
2028 77 77 0 0
2029 76 76 0 0
Percent Network Area by Functional Class and Condition Category Condition
Condition in base year 2025, prior to applying treatments.

Arterial Collector Res/Loc Other Total
I 18.1% 20.5% 42.2% 6.2% 87.1%
II / III 1.8% 2.1% 4.4% 1.6% 9.8%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2025 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 18.1% 20.5% 42.2% 6.2% 87.1%
II / III 1.8% 2.1% 4.4% 1.6% 9.8%
IV 0.0% 0.4% 1.7% 0.9% 3.0%
V 0.0% 0.0% 0.1% 0.0% 0.1%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Condition
Condition in year 2029 after schedulable treatments applied.

Arterial Collector Res/Loc Other Total
I 15.1% 15.7% 38.8% 4.7% 74.3%
II / III 4.7% 6.3% 6.4% 3.1% 20.5%
IV 0.0% 1.0% 2.7% 0.7% 4.4%
V 0.0% 0.1% 0.5% 0.2% 0.8%
Total 19.9% 23.0% 48.4% 8.7% 100.0%
Scenarios - Network Condition Summary
Printed: 2/12/2025
Town of Los Gatos
Scenario: (4) Do Nothing
Interest: 6.00% Inflation: 3.00%
1 MTC StreetSaver
Scenarios Criteria: