Los Gatos City Council
August 5, 2025

IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). You may watch the Council meeting without providing public comment on Comcast cable channel 15 or at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments for agenda items in-person or virtually by following the instructions listed at the end of the agenda.

To watch and participate via Zoom, please go to:
https://losgatosca-gov.zoom.us/j/85481444677?pwd=561kip53XZTmhrTCwGDoNCvDTWQnwJ.1 Enter Passcode: 535103.

CALL MEETING TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by one motion. Any member of the Council may remove an item from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)

1. Approve the Minutes of the May 27, 2025, Joint Special Meeting of the Town Council and Finance Commission.

RECOMMENDATION: Approve the minutes of the May 27, 2025, joint special meeting of the Town Council and Finance Commission.

2. Approve the Minutes of the June 17, 2025, Town Council Special Meeting.

RECOMMENDATION: Approve the minutes of the June 17, 2025, Town Council special meeting.

3. Approve the Minutes of the June 17, 2025, Town Council Meeting.

RECOMMENDATION: Approve the minutes of the June 17, 2025, Town Council meeting.

TOWN OF LOS GATOS

COUNCIL MEETING AGENDA
AUGUST 05, 2025
110 EAST MAIN STREET AND TELECONFERENCE

TOWN COUNCIL CHAMBERS
7:00 PM
Matthew Hudes, Mayor
Rob Moore, Vice Mayor
Mary Badame, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member

4. Receive the Monthly Financial and Investment Report for May 2025 RECOMMENDATION: Receive the Monthly Financial and Investment Report for May 2025.

5. Accept a Report on the Approved Action Taken by the Town Manager During the 2025 Town Council Legislative Recess
RECOMMENDATION: Accept a report on the approved action taken by the Town Manager during the 2025 Town Council legislative recess.

6. Adopt a Resolution Approving the Acceptance of the 2025-26 California Highway Patrol Cannabis Tax Fund Grant Program Award for the Town of Los Gatos and Los GatosMonte Sereno Police Department in the Amount of $248,955.98; Authorize Parks and Public Works to Purchase Two Police Interceptor Vehicles with Fit Ups required for Police Patrol at an estimated cost of $188,868 and add these vehicles to the Town’s Fleet Inventory; Authorize any additional cost to complete the vehicle fit-up, estimated not to exceed $25,000; and Authorize revenue and expenditure budget adjustments in the amount of $248,955.98 to receive and expend the grant proceeds.

RECOMMENDATION: Approve the following actions:
a. Adopt a resolution approving the acceptance of the California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP) grant award in the amount of $248,955.98, and direct staff to implement the grant-funded program activities, consistent with the attached grant documents and Town policies; b. Authorize Parks and Public Works to Purchase two police interceptor vehicles with fitups required for Police Patrol at an estimated cost of $188,868 and add these vehicles to the Town’s Fleet Inventory; and
c. Authorize any additional cost to complete the vehicle fit-up, estimated not to exceed $25,000, with funding allocation from the Police Department operating budget. d. Authorize revenue and expenditure budget adjustments in the amount of $248,955.98 to receive and expend the grant proceeds.

7. Authorize the Town Manager to Execute the First Amendment to the Agreement for Services with DIXON Resources Unlimited for Services Related to the Downtown Parking Program to Increase the Total Compensation to $485,297 and Extend the Term to June 30, 2028, and Make Associated Revenue and Expenditure Budget Transfers RECOMMENDATION: Staff Recommends that Town Council Authorize the Town Manager to:
a. Execute the First Amendment to the Agreement for Services (Attachment 1) with DIXON Resources Unlimited in relation to the Downtown Parking Program to increase the total compensation to $485,297 and extend the term to June 30, 2028; and b. Authorize revenue and expenditure budget transfers in the amount of $19,618 from CIP Project 4118148 (Legacy Program 813-0242) Parking Implementation Program Project to Parks & Public Works operating program 5201.

8. Fourth Amendment to the Agreement for Services with Traffic Management, Inc., for the 2025 Holiday Traffic Road Closures
RECOMMENDATION: Approve the Fourth Amendment to the Agreement for Services with Traffic Management, Inc., (Attachment 1) increasing the contract amount by $41,607.64 to cover the 2025 Halloween and Children’s Holiday Parade road closures and traffic control services, for a total contract amount not to exceed $135,400.64.

9. Adopt a Resolution Granting an Appeal of a Planning Commission Decision to Deny a Request to Demolish an Existing Accessory Structure and Construct a New Accessory Structure Exceeding 1,000 Square Feet in Gross Floor Area and Site Improvements Requiring a Grading Permit on Property Zoned HR-2½. Located at 16511 Cypress Way.

APN 532-24-004. Architecture and Site Application S-24-045. Exempt Pursuant to the CEQA Section 15303(a): New Construction or Conversion of Small Structures. Property Owners: Jackie and Scott Kolander. Applicant: Michael Harris. Project Planner: Suray Nathan.

RECOMMENDATION: Adopt a Resolution Granting an Appeal of a Planning Commission Decision to Deny a Request to Demolish an Existing Accessory Structure and Construct a New Accessory Structure Exceeding 1,000 Square Feet in Gross Floor Area and Site Improvements Requiring a Grading Permit on Property Zoned HR-2½. Located at 16511 Cypress Way. APN 532-24-004. Architecture and Site Application S-24-045. Exempt Pursuant to the CEQA Section 15303(a): New Construction or Conversion of Small Structures. Property Owners: Jackie and Scott Kolander. Applicant: Michael Harris. Project Planner: Suray Nathan.

10. Adopt a Resolution Approving the Final Map for Tract No. 10620 at 16378 Bennett Way and Accept Dedications
RECOMMENDATION: Adopt a Resolution (Attachment 1) approving the Final Map (Attachment 2) for Tract No. 10620 at 16378 Bennett Way and accept dedications.

11. Authorize the Town Manager to Execute a Three-Year Agreement, with Two One-Year Extension Options, for Consultant Services, Including Pass-Through Surveying Services with Kier & Wright Civil Engineers & Surveyors, Inc., in an Amount Not to Exceed $250,000
RECOMMENDATION: Authorize the Town Manager to execute a three-year agreement, with two one-year extension options, for consultant services—including pass-through surveying services—with Kier & Wright Civil Engineers & Surveyors, Inc., in an amount not to exceed $250,000.

12. Seventh Amendment to a Special Services Agreement with Liebert Cassidy Whitmore (LCW)
RECOMMENDATION: Authorize the Town Manager to execute a Seventh Amendment (Attachment 1) to a special services agreement with Liebert Cassidy Whitmore.

13. Authorize the Town Manager to Execute a Notice of Completion and Certificate of Acceptance for Specified Private Improvements Completed by SummerHill N40 LLC for the North 40 Phase 1 Development at Lark Avenue and Los Gatos Boulevard and Direct Staff to Submit it for Recordation
RECOMMENDATION: Authorize the Town Manager to execute a Notice of Completion and Certificate of Acceptance (Attachment 1) for specified improvements completed by SummerHill N40 LLC (“SummerHill”) for the North 40 Phase 1 Development at Lark Avenue and Los Gatos Boulevard and direct staff to submit it for recordation.

14. Authorize the Submission of Wildfire Planning and Mitigation Grant Applications to CAL FIRE, FEMA, and the California Fire Safe Council

RECOMMENDATION: Authorize the Submission of Wildfire Planning and Mitigation Grant Applications to CAL FIRE, FEMA, and the California Fire Safe Council.

15. Adopt a Resolution to Appoint the Town Manager as Plan Administrator for the Town’s 457(b) and 401(a) Defined Contribution Retirement Plans, Authorize the Town Manager to Execute Necessary Service Provider Agreements and Grant Town Manager the Authority to Delegate/Assign Duties for the Plan to a Fiduciary Investment Advisor Firm and Appropriate Departments and Staff.

RECOMMENDATION: Adopt a Resolution to (1) appoint the Town Manager as Plan Administrator for the City’s 457(b) and 401(a) defined contribution retirement plans; (2) authorize the Town Manager to execute necessary service provider agreements related to the administration of the plans; and (3) grant Town Manager the authority to delegate/assign duties for the plan to Shuster Advisory Group, LLC, to provide fiduciary investment advisory and plan consultative services, and appropriate departments and staff to fulfill the Town’s fiduciary responsibilities and duties as outlined in Article XVI, Section 17 of the California Constitution.

16. Authorize the Town Manager to Execute a Third Amendment to the Contract for Legal Services with the Law Firm of Goldfarb & Lipman to Increase the Contract Amount by $65,000, for a Total Contract Amount Not to Exceed $305,000 RECOMMENDATION: Authorize the Town Manager to execute a Third Amendment to the contract for legal services with the law firm of Goldfarb & Lipman to increase the contract amount by $65,000, for a total contract amount not to exceed $305,000 VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Town Council. The law generally prohibits the Town Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of five minutes for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of three minutes for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.)

17. Conduct a Public Hearing to Consider Objections to the 2025 Weed Abatement Program Assessment Report and Adopt a Resolution Confirming the Report and Authorizing the Collection of the Assessment Charges
RECOMMENDATION: Conduct a public hearing to consider objections to the 2025 Weed Abatement Program Assessment Report and adopt a resolution (Attachment 1) confirming the report and authorizing the collection of assessment charges.

18. Consider an Appeal of a Planning Commission Decision to Approve Construction of a New Single-Family Residence with Reduced Rear Yard Setbacks, Site Improvements

Requiring a Grading Permit, and Removal of Large Protected Trees on Vacant Property Zoned R-1:20. Located at 45 Reservoir Road. APN 529-33-054. Architecture and Site Application S-22-048. Categorically Exempt Pursuant to CEQA Guidelines Section 15303:

New Construction or Conversion of Small Structures. Property Owner: Farnaz Agahian.

Applicant: Gary Kohlsaat, Architect. Project Planner: Sean Mullin.

RECOMMENDATION: Adopt a resolution (Attachment 10) denying an appeal of a Planning Commission decision to approve a request to construct a new single-family residence with reduced rear yard setbacks, site improvements requiring a Grading Permit, and removal of large protected trees on vacant property zoned R-1:20, located at 45 Reservoir Road.

OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)

19. Receive an Update on the Town’s Federal Funding and Grants and Consider Federal Actions Impacting the Town
RECOMMENDATION: Receive an update on the Town’s federal funding and consider federal actions impacting the Town.

COUNCIL / MANAGER MATTERS
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834.

Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].

NOTE: The ADA access ramp to the Town Council Chambers is under construction and will be inaccessible until further notice. Persons who require the use of that ramp to attend meetings are requested to contact the Clerk’s Office at least two (2) business days prior to the meeting date.

NOTICE REGARDING SUPPLEMENTAL MATERIALS - Materials related to an item on this agenda submitted to the Town Council after initial distribution of the agenda packets are available for public inspection in the Clerk’s Office at Town Hall, 110 E. Main Street, Los Gatos and on the Town’s website at www.losgatosca.gov. Town Council agendas and related materials can be viewed online at https://losgatos-ca.municodemeetings.com/.

HOW TO PARTICIPATE
Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below.

The public is welcome to provide oral comments in real-time during the meeting in three ways:

Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this URL to join: https://losgatoscagov.zoom.us/j/85481444677?pwd=561kip53XZTmhrTCwGDoNCvDTWQnwJ.1 Passcode: 535103. You can also type in 854 8144 4677 in the “Join a Meeting” page on the Zoom website at www.zoom.us and use passcode 535103.

When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand.

Telephone: Please dial (877) 336-1839 for US Toll-free or (636) 651-0008 for US Toll. (Conference code: 1052180)
If you are participating by calling in, press #2 on your telephone keypad to raise your hand.

In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and return it to the Town Clerk before the meeting or when the Mayor announces the item for which you wish to speak.

NOTES: Comments will be limited to three (3) minutes or less at the Mayor’s discretion.

If you are unable to participate in real-time, you may email to [email protected] the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment).

Deadlines to submit written comments are:
-11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet. -11:00 a.m. the Monday before the Council meeting for inclusion in an addendum. -11:00 a.m. on the day of the Council meeting for inclusion in a desk item.

110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM NO: 1
DRAFT
Minutes of the Joint Special Meeting of
The Town Council and Finance Commission
Tuesday, May 19, 2025
5:30 P.M.

The Town Council of the Town of Los Gatos conducted a Special Meeting in person and via teleconference to receive a Financial Management Training for Local Government.

MEETING CALLED TO ORDER AT 5:30 P.M.

ROLL CALL

Present: Mayor Matthew Hudes, Vice Mayor Rob Moore, Council Member Mary Badame, Council Member Rob Rennie, and Council Member Maria Ristow.

Absent: None.

Finance Commission:

Present: Chair Reiners, Vice Chair Monk, Commissioner Fischer, Commissioner Koen, and Commissioner Rodgers.

Absent: None.

VERBAL COMMUNICATIONS
No one spoke.

PRESENTATION

1. Financial Management Training for Local Government – Budgeting and Financial Reporting Led by Experts from the Government Finance Officers Association Chris Constantin, Town Manager, introduced the item and the presenter Katie Lugwig, Director of Resource Development for the Government Finance Officers Association’s Research and Consulting Center.

Katie Lugwig provided a presentation on budgeting and financial reporting for local government.

The Town Council and Finance Commission received the presentation, engaged in discussion, and asked clarifying questions.

ADJOURNMENT
The meeting adjourned at approximately 8:58 p.m.

ITEM NO. 1.

PAGE 2 OF 2
SUBJECT: Draft Minutes of the Special Joint Meeting of the Town Council and Finance Commission
DATE: August 5, 2025
Respectfully Submitted:
_____________________________________
Wendy Wood, Town Clerk

ITEM NO. 1.
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM NO: 2
DRAFT
Minutes of the Town Council - Study Session
Tuesday, June 17, 2025
The Town Council of the Town of Los Gatos conducted a Special Meeting in person and via teleconference to hold a Study Session.

MEETING CALLED TO ORDER AT 5:15 P.M.

ROLL CALL

Present: Mayor Matthew Hudes, Vice Mayor Rob Moore, Council Member Mary Badame, Council Member Rob Rennie, and Council Member Maria Ristow (participated remotely).

Absent: None.

VERBAL COMMUNICATIONS (ON ITEMS ON THE AGENDA)
Jeffrey Blum
- Commented on concerns with the proposed Code of Conduct Policy for boards and commissions, regarding a commissioner’s ability to communicate and gather information.

Elenor Yick
- Commented on concerns with the proposed Code of Conduct Policy for boards and commissions regarding notification procedures for complaints and the potential impact of communication restrictions.

Gus Who
- Commented on concerns regarding censorship, legal implications, and the impact of communication restrictions.

OTHER BUSINESS

1. Review and Provide Feedback on Revisions to the Town Council Code of Conduct Policy 2-04, and the Proposed Board, Committee, and Commission Code of Conduct Policy; and Consideration of a Temporary Suspension of Restrictions Related to Commissioners Serving on Non-Profit Boards Receiving Town Funding.

Chris Constantin, Town Manager, and Wendy Wood, Town Clerk, presented the staff report and the proposed Town Council Code of Conduct Policy.

The Town Council discussed the proposed Town Council Code of Conduct Policy, asked questions, and provided general feedback.

ITEM NO. 2.

PAGE 2 OF 2
SUBJECT: Draft Minutes of the Town Council Special Meeting - Study Session of June 17, 2025
DATE: June 17, 2025
After a discussion of the Town Council Code of Conduct Policy, there was a consensus of the Town Council to incorporate staff's recommendations and remove provisions related to a Council Member serving on a board of directors for a non-profit organization, as well as Council Member communications at community events.

MOTION: Motion by Council Member Ristow to temporarily suspend the restriction on Commissioners serving on non-profit boards that receive Town funding. Seconded by Vice Mayor Moore.

VOTE: Motion passed unanimously by a roll call vote.

The Town Council discussed the proposed Board and Commission Code of Conduct Policy, asked questions, and provided feedback.

Due to time constraints, the Mayor requested the scheduling of another study session to continue the discussion on the Board and Commission Code of Conduct Policy.

ADJOURNMENT
The meeting adjourned at 6:57 p.m.

Respectfully Submitted:
_____________________________________
Wendy Wood, Town Clerk

ITEM NO. 2.
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM NO: 3
DRAFT
Minutes of the Town Council Meeting
Tuesday, June 17, 2025
The Town Council of the Town of Los Gatos conducted a regular meeting in person and via teleconference.

MEETING CALLED TO ORDER AT 7:00 P.M.

ROLL CALL

Present: Mayor Matthew Hudes, Vice Mayor Rob Moore, Council Member Mary Badame, Council Member Rob Rennie, Council Member Maria Ristow (participating remotely).

Absent: None.

PLEDGE OF ALLEGIANCE
Johann Jacob led the Pledge of Allegiance. The audience was invited to participate.

CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the May 27, 2025 Town Council Special Closed Session Meeting.

2. Approve the Minutes of the May 27, 2025 Town Council Special Meeting.

3. Approve the Minutes of the June 3, 2025 Town Council Closed Session Meeting.

4. Approve the Minutes of the June 3, 2025 Town Council Special Session Meeting.

5. Approve the Minutes of the June 3, 2025 Town Council Meeting.

6. Approve the Minutes of the June 10, 2025 Town Council Closed Session Meeting.

7. Receive the Monthly Financial and Investment Report for April 2025.

8. Authorize the Town Manager to Execute a Five-Year Agreement for Consultant Services with West Valley Community Services for Comprehensive Emergency Assistance Program (CEAP) Services in an Amount Not to Exceed $15,000 Annually for a Total Amount of $75,000 Over the Five-Year Term of the Agreement.

9. Adopt an Ordinance Approving the Fire Hazard Severity Zones Map to Comply with State Government Code Section 51178. Adoption of this Ordinance is Exempt Pursuant to CEQA, Section 15268, in that it is Required by the State. Town Code Amendment A-25-03. Project Location: Town Wide. Applicant: Town Of Los Gatos. ORDINANCE 2374 Ordinance Title: An Ordinance of the Town Council of the Town of Los Gatos Adopting Revised Cal Fire Requirements for Local Responsibility Area Fire Hazard Severity Zones.

10. Authorize the Town Manager to Execute the First Amendment to the Agreement for Services with Kimley-Horn and Associates, Inc. to Extend the Agreement End Date to December 31, 2025.

11. Approval of Town Council Meeting Schedule for July through December 2025.

12. Authorize the Town Manager to Execute Contracts Related to the Shannon Road Repair Project (CIP No. 811-0008), Including a Public Works Contract with Ground Control, Inc. in

ITEM NO. 3.

PAGE 2 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
the Amount of $3,572,874, with Construction Change Orders Up to $357,287; Consultant Services Agreements with Haley & Aldrich Inc. in the Amount of $280,311 for Construction Management and $110,500 for Geotechnical Services; Consultant Services Agreement with Inspection Services Inc. in the Amount of $74,122.40 for Materials Testing; a Third Amendment to the Agreement with Nichols Consulting Engineers for an Increase of $68,700 for a Total Agreement Not to Exceed $555,600; and Approve Project Plans and Specifications and CEQA Exemption.

13. Authorize the Town Manager to Execute a Three-Year Agreement with Microsoft to Purchase Software Licensing Through SHI in an Amount Not to Exceed $255,785.

14. Authorize the Town Manager to Execute a Five-Year Agreement for Services with Bear Electrical Solutions LLC to Provide Traffic Signal, Streetlight, Parking Lot and Park Light Maintenance and Repair, Underground Service Alert (USA) Marking Services, Traffic Signal Safety Improvements and Park Lighting Improvements for a Total Agreement Amount Not to Exceed $865,767.

15. Authorize the Town Manger to Execute a Notice of Completion for the Wayfinding Project as part of the Parking Program Implementation CIP Project (CIP No. 23-813-0242) and Authorize Staff to Record the Notice of Completion.

16. Authorize the Town Manager to Execute an Amendment to the Agreement with the County of Santa Clara for the Countywide Household Hazardous Waste Collection Program to Reflect the Updated FY 2025-26 Augmentation Rate of $117,136.

17. Adopt a Resolution Supporting the Allocation of $2,468,786 of the Transportation Development Act Article 3 (TDA3) Funds for the Highway 17 Bicycle and Pedestrian Overcrossing (Project No. 818-0803); Authorize the Associated Revenue and Expenditure Budget Adjustments; and Authorize Revenue and Expenditure Adjustments of $244 from the Traffic Mitigation Fund. RESOLUTION 2025-039

18. Authorize the Town Manager to Execute a Five-Year Agreement for Consultant Services with Project Sentinel for Tenant/Landlord Rental Dispute Resolution Services in an Amount Not to Exceed $35,700 Annually for a Total Amount of $178,500 Over the Five Year Term of the Agreement.

19. Authorize the Town Manager to Enter into a Five-Year Agreement for Cablecasting and Livestreaming Services with KCAT-TV, a Non-Profit Access Television Station.

20. Authorize the Town Manager to Negotiate and Execute a First Amendment to the Adult Recreation Center Lease and a Third Amendment to the Youth Recreation Center Lease with Los Gatos Saratoga Recreation.

21. Authorize the Town Manager to Negotiate and Execute a Lease Agreement with Anwar and Masoma Shoja, for 45 North Santa Cruz Avenue.

22. Authorize the Town Manager to Execute a Tolling Agreement with the Applicant for a Housing Development Project at 101 Blossom Hill Road.

Mayor Hudes stated he would pull Item 22 from consent, and it will be discussed as the first order of business after verbal communications.

Council Member Badame commented on Item 17 and stated she would not be supporting it.

ITEM NO. 3.

PAGE 3 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Mayor Hudes opened public comment.

No one spoke.

Mayor Hudes closed public comment.

MOTION: Motion by Council Member Badame to approve consent items one through twentyone, with Council Member Badame opposed on item number 17. Seconded by Vice Mayor Moore.

VOTE: Motion passed unanimously by roll call vote. (Council Member Badame voted no on item seventeen.)

VERBAL COMMUNICATIONS
Maureen Heath
- Commented on Pride Month and requested the Town raise the Pride flag in 2026.

Kylie
- Commented on Pride Month and requested the Town raise the Pride flag.

SueAnn Lorig
- Commented in support of flying the Pride flag during Pride Month.

Melissa Toren, KCAT TV
- Thanked the Town for its partnership in broadcasting meetings and commented on their youth summer camp and media program.

Terry Hernandez, Pride Social President
- Commented in support of raising the Pride flag in Los Gatos.

Annie Schwartzstein
- Commented in support of raising the Pride flag in Los Gatos.

Gus Who
- Commented on various concerns with meeting notifications, transparency, traffic safety, and federal activities.

Rick Parfitt, Friends of Bear Creek Stables President
- Commented on the reopening of the Bear Creek Stables to the public.

Richard Kananen
- Commented on safety concerns with a project near the high school and requested a student safety impact study be completed.

ITEM NO. 3.

PAGE 4 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Lynley Kerr Hogan
- Offered a prayer for the Los Gatos community.

Joseph Enz, Friends of the Los Gatos Creek
- Commented on a fence in need of repair behind St Luke's Church and safety concerns.

Jeff Suzuki, Los Gatos Anti-Racism Coalition
- Shared historical information and requested the Town raise the Pride flag during Pride Month.

Lee Quintana
- Commented in support of raising the Pride flag.

Carin Yamamoto
- Commented in support of raising the Pride flag and shared concerns about the proposed project near the high school.

Joanne Rodgers
- Commented on concerns with an approved housing project near the high school.

Ali Miano
- Commented in support of raising the Pride flag in Los Gatos.

Karen Rubio
- Commented in support of flying the Pride flag during Pride Month.

Kinsey Lee, Los Gatos Anti-Racism Coalition
- Commented in support of raising the Pride flag in Los Gatos.

Mayor Hudes stated that they will move to Item 22, which was pulled from consent.

PULLED CONSENT ITEM

22. Authorize the Town Manager to Execute a Tolling Agreement with the Applicant for a Housing Development Project at 101 Blossom Hill Road.

Gabreille Whelan, Town Attorney, provided a brief summary of the item.

Mayor Hudes opened public comment.

Joanne Rodgers
- Commented in appreciation the extra time to get clarification on the project.

ITEM NO. 3.

PAGE 5 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Mark Mander
- Commented on concerns with parking, and the size, height, and setbacks for the proposed project.

Rich Stephens
- Commented in support of the idea of a tolling agreement, and on concerns with the height of the project.

Allan Butler
- Commented on concerns with the scale, height, and character of the project.

Susan Testa
- Commented on state housing laws and on concerns with the proposed project.

Allison Barnett
- Commented on concerns with high-rise buildings.

Peter Rehon
- Commented on concerns with developments and was not supportive of the tolling agreement.

Carin Yamamoto
- Requested clarification on the tolling agreement process.

Richard Kananen
- Commented on using the time provided by the tolling agreement to negotiate the design of the project.

Lisa Harris
- Commented on concerns with the size of the project and potential safety issues.

Arilee Ankaitis
- Commented on concerns related to the proposed project regarding pedestrian safety, parking, and traffic.

Gus Who
- Commented on various concerns.

Lynley
- Commented on various concerns related to parking and the proposed project.

Efe Torunuglo
- Commented on concerns with the aesthetic of the proposed project.

ITEM NO. 3.

PAGE 6 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Mayor Hudes closed public comment.

MOTION: Motion by Council Member Ristow to authorize the Town Manager to execute the tolling agreement with the applicant for the housing development project at 101 Blossom Hill Road. Seconded by Vice Mayor Moore.

VOTE: Motion passed unanimously by roll call vote.

Mayor Hudes called a recess: 8:46 p.m.

Mayor Hudes reconvened at 8:58 p.m.

PUBLIC HEARINGS

23. Conduct Brush Abatement Program Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2025 Wildland Urban Interface (WUI) Area NonCompliant Parcel List and Order Abatement.

Nicolle Burnham, Parks and Public Works Director, presented the staff report.

Mayor Hudes opened public comment.

No one spoke.

Mayor Hudes closed public comment.

Council discussed the item.

MOTION: Motion by Council Member Badame to order abatement of the public nuisance and potential fire hazard pursuant to the Town of Los Gatos Municipal Code, Chapter 9, regarding defensible space to properties identified in Attachment 5. AMENDMENT:

Direct staff to work with County Fire to discuss the best way to reach the properties that were not included in the [non-compliance] list. Seconded by Vice Mayor Moore.

VOTE: Motion passed unanimously by roll call vote.

24. Consider an Appeal of a Planning Commission Decision Denying a Request to Demolish an Existing Accessory Structure and Construct a New Accessory Structure Exceeding 1,000 Square Feet in Gross Floor Area and Site Improvements Requiring a Grading Permit on Property Zoned HR-2½. Located at 16511 Cypress Way. APN 532-24-004. Architecture and Site Application S-24-045. Exempt Pursuant to the CEQA Section 15303(a): New Construction or Conversion of Small Structures. Property Owners: Jackie and Scott Kolander.

Applicant: Michael Harris. Project Planner: Suray Nathan.

ITEM NO. 3.

PAGE 7 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Suray Nathan, Associate Planner, presented the staff report.

Council provided the following disclosures: Vice Mayor Moore, Council Member Ristow, and Mayor Hudes each stated they visited the property. Council Member Ristow and Mayor Hudes stated they met with the property owner.

The Michael Harris, Architect for the applicant, gave a presentation on the project and reasons for the appeal.

Mayor Hudes opened public comment.

Gus Who
- Inquired about the availability and accessibility of fire safety equipment.

Lee Quintana
- Commented on granting exceptions and suggested the town update its guidelines to reflect changes in fire safety requirements.

Mayor Hudes closed public comment.

The applicant provided closing comments.

Council discussed the item.

MOTION: Motion by Council Member Ristow to grant the appeal of a Planning Commission decision denying a request to demolish an existing accessory structure and construct a new accessory structure exceeding 1,000 square feet in Gross Floor Area and Site Improvements requiring a Grading Permit on property zoned HR-2½. Located at 16511 Cypress Way. APN 532-24-004. Architecture and Site Application S-24-045.

Exempt pursuant to CEQA Section 15303(a): New Construction or Conversion of Small Structures. AMENDMENT: Direct staff to create a resolution [granting the appeal]. Seconded by Council Member Rennie.

VOTE: Motion passed 4-1 by roll call vote. Council Member Badame voted no.

OTHER BUSINESS

25. Receive the Results of the 2025 Community Survey and Provide Any Comments or Direction to Staff.

Holly Young, Senior Management Analyst, presented the staff report and consultant Derek Harvey, from ETC Institute, presented the survey results.

Council asked preliminary questions.

ITEM NO. 3.

PAGE 8 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
Mayor Hudes opened public comment.

Gus Who
- Asked about consideration of traffic flow.

Mayor Hudes closed public comment.

Council discussed the item and provided feedback.

There was no action taken on this item.

COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Badame participated in a meeting of a Citizen Wildfire Advisory Group. - Vice Mayor Moore made a request to agendize before the end of the calendar year options on how to best to change Los Gatos flag policy to allow for the raising of the pride flag in June 2026. Mayor Hudes accepted the request as a future agenda item and stated he would work with staff to define the scope.
- Vice Mayor Moore stated he attended the No Kings Protest; held the last meeting of the current Young Leaders Group cohort; attended the League of California Cities Good Governance Event, and a Valley Transportation Authority (VTA) Board Meeting; spoke with two different student groups; and attended a West Valley Sanitation District Authority (WVSDA) Board meeting.
- Council Member Rennie stated he met with members of the West Valley Muslim Center (WVMC) to talk about their upcoming Conditional Use Permit (CUP) renewal; attended a Silicon Valley Clean Energy Authority (SVCEA) Board meeting, a VTA Policy Advisory Committee (PAC) Meeting, and a California Cities Association special summer meeting. - Council Member Ristow stated she attended the Build the Future Press Conference. - Mayor Hudes stated he participated in the Kids Camp Cameo at New Museum Los Gatos (NUMU); met with the operators of La Rinconada regarding an upcoming application; met with Mayor Belal Aftab of Saratoga to discuss wildfire; attended a meeting of a Wildfire Advisory Group; met with Los Gatos Thrives Executive Group; participated in a Cities Association Meeting; participated in a meeting with Los Gatos High School Representatives on wildfire evacuation planning, a ride along with the Los Gatos-Monte Sereno Police Department; met with Community Center Leadership meeting with Ryan Rosenberg and Los Gatos-Saratoga Union High School District Superintendent Paul Johnson.

Town Manager Matters
- Announced Town Administrative Offices will be closed on Thursday, June 19, 2025, in observance of the Juneteenth holiday.
- Announced the Town Council will recess through the month of July, and the next meeting will be held on August 5, 2025.

ITEM NO. 3.

PAGE 9 OF 9
SUBJECT: Draft Minutes of the Town Council Meeting of June 17, 2025 DATE: June 17, 2025
- Announced the annual Youth Commission recruitment is underway and applications are due July 25, 2025, at 5:00 p.m., and the Town website has additional information on how to apply.
- Announced Pacific Gas and Electric (PG&E) has sent an alert indicating it may activate Public Safety Power Shutoffs later this week.

Closed Session Report
Gabrielle Whelan, Town Attorney, stated the Town Council met in closed session on May 27, 2025, pursuant to Government Code Section 54956.9, to discuss anticipated litigation and at that meeting authorize staff to begin negotiations of the 101 Blossom Hill Road Tolling Agreement, which was listed as a consent item for this meeting.

ADJOURNMENT
The meeting adjourned at 10:37 p.m.

Respectfully Submitted:
_____________________________________
Jenna De Long, Deputy Town Clerk

ITEM NO. 3.

PREPARED BY: Eric Lemon
Finance and Accounting Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM: 4
ITEM NO:

DATE: July 14, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Receive the Monthly Financial and Investment Report for May 2025 RECOMMENDATION: Receive the Monthly Financial and Investment Report for May 2025.

FISCAL IMPACT:

This report has no fiscal impact.

STRATEGIC PRIORITY:

This item aligns with the Town’s Core Goals of Good Governance and Fiscal Stability by ensuring adherence to proper financial reporting guidelines and information.

BACKGROUND:

California Government Code Section 41004 requires that the Town Treasurer submit to the Town Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Finance Director assumes the Town Treasurer role.

Attachment 1 contains the May 2025 monthly Financial and Investment Report, which fulfills this requirement.

The May 2025 Monthly Financial and Investment Report will be received by the Finance Commission at its August 11, 2025, regular meeting.

ITEM NO. 4.

PAGE 2 OF 3
SUBJECT: Monthly Financial and Investment Report for May 2025 DATE: July 14, 2025
DISCUSSION:

The May 2025 Monthly Financial and Investment Report includes a Fund Balance Schedule, representing estimated funding available for all funds at the beginning of the fiscal year and at the end of the respective month.

As operations fluctuate month to month, there are differences between balances in one month and balances in another. Such differences may be significant due to the type of activity in those months and the timing of any estimates used in the presentation, based on the information available. This is demonstrated by the attached May 31, 2025, fund balance report.

In the case that the differences are extraordinary and unanticipated, we will ensure we present more information to explain the differences.

The difference between the May 31 and April 30, 2025, estimated fund balances is due to normal day-to-day fluctuations in revenues and expenditures.

Please note that the amount in the Fund Schedule differs from the Portfolio Allocation and Treasurer’s Cash Fund Balances Summary schedule because assets and liabilities are components of the Fund Balance.

As illustrated in the summary below, Ending Fund Balance = Cash + Assets - Liabilities, which represents the actual amount of funds available.

As of May 31, 2025, the Town’s financial position (Cash Plus Other Assets $87.94M, Liabilities $28.33M, and Fund Equity $59.61) remains strong, and the Town has sufficient funds to meet the cash demands for the next six months.

As of May 31, 2025, the Town’s weighted portfolio yield for investments under management was 4.41%, which was 14 basis points above the Local Agency Investment Fund (LAIF) yield of

4.27% for the same reporting period. Currently, the LAIF portfolio’s weighted average maturity (WAM) is 236 days versus the Town’s longer WAM of 561 days. The Town’s assets under management reflect the Town’s selection of the 1-3 year benchmark investment strategy through the Town’s investment advisor to lock in higher yields at the top of the interest rate cycle. The longer maturities are balanced with shorter-term yields available on investments held with the State’s LAIF. The Town’s weighted average rate of return on investments under

ITEM NO. 4.

PAGE 3 OF 3
SUBJECT: Monthly Financial and Investment Report for May 2025 DATE: July 14, 2025
management of 4.41% at the close of May remained consistent with the April 30, 2025, investment report.

Since May 2024, LAIF yields decreased from 433 basis points (4.33%) to 427 basis points (4.27%) through the end of May 2025. The State LAIF pool typically lags the market when current market yields are either increasing or decreasing.

Following the rate adjustment in July 2023, the Federal Open Market Committee (FOMC) maintained the same rates until their September 18, 2024 meeting, where they approved a reduction of 50 basis points, lowering the rate from 5.5% to 5.0%. Subsequently, on November 7, 2024, the Federal Reserve voted to implement an additional decrease of 25 basis points, bringing the rate down to 4.75%. The latest adjustment occurred during the December 2024 meeting, where another 25 basis point reduction was approved, resulting in a new rate of

4.50%. These adjustments align with the FOMC's objective to promote maximum employment and achieve a year-over-year inflation target of 2%.

Monthly payrolls rose by 177,000 jobs in April, similar to (downwardly revised) job growth in March. The unemployment rate remained at 4.2%. Wage growth was 3.8%, the lowest since July 2024. Elsewhere, continuing unemployment claims reached a new cycle high of 1.9 million.

The Town's investments are in compliance with the Town's Investment Policy dated March 18, 2025, and are also in compliance with the requirements of Section 53600 et seq. of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months.

CONCLUSION:

Receive the Monthly Financial and Investment Report for May 2025.

Attachments:

1. Financial and Investment Report (May 2025)

ITEM NO. 4.

Weighted Average YTM Portfolio Yield on Investments
under Management 4.41%
Weighted Average Maturity (days) 561
This Month Last Month One year ago
Portfolio Allocation & Treasurer's Cash Balances $75,593,586 $75,736,441 $78,425,776 Managed Investments $51,382,436
Local Agency Investment Fund $20,144,462
Reconciled Demand Deposit Balances $4,066,689
Portfolio Allocation & Treasurer's Cash Balances $75,593,586 Benchmarks/ References:

Town's Average Yield 4.41% 4.41% 4.43%
LAIF Yield for month 4.27% 4.28% 4.33%
3 mo. Treasury 4.33% 4.29% 5.39%
6 mo. Treasury 4.31% 4.17% 5.38%
2 yr. Treasury 3.90% 3.60% 4.87%
5 yr. Treasury 3.96% 3.73% 4.51%
10 Yr. Treasury 4.40% 4.16% 4.50%
Town of Los Gatos
Summary Investment Information
May 31, 2025
0 - 1 year
46%
1 - 2 years
13%
2 - 3 years
21%
3 - 5 years
20%
Portfolio Maturity Profile
Compliance: The Town's investments are in compliance with the Town's investment policy dated March 18, 2025, and also in compliance with the requirements of Section 53600 at seq. of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months. 1 ATTACHMENT 1 Page 23
ITEM NO. 4.

Month YTD
Cash & Investment Balances - Beginning of Month/Period $ 75,736,441.22 $ 81,368,409.88 Receipts 9,768,784.07 74,993,910.54
Disbursements (9,911,638.85) (80,768,733.98)
Cash & Investment Balances - End of Month/Period $75,593,586.44 $75,593,586.44 Portfolio Allocation Amount % of Portfolio
Max. % or $ Allowed
per State Law or Policy
BNY MM $134,179.69 0.19% 20% of Town Portfolio
US Treasury Notes $19,031,914.67 26.61% No Max. on US Treasuries Government Agency Debenture Notes $17,464,856.81 24.42% No Max. on Non-Mortgage Backed Corporate Medium Term Bonds $14,751,484.50 20.62% 30% of Town Portfolio Local Agency Investment Fund $20,144,462.08 28.16% $75 M per State Law Subtotal - Investments 71,526,897.75 100.00%
Reconciled Demand Deposit Balances 4,066,688.69
Total Portfolio Allocation & Treasurer's Cash Balances $75,593,586.44

0.0401

0.0388
Town of Los Gatos
Portfolio Allocation & Treasurer's Cash Balances
May 31, 2025
BNY MM

0.19%
US Treasury Notes

26.61%
Government Agency Debenture
Notes

24.42%
Corporate Medium Term Bonds

20.62%
Local Agency Investment Fund

28.16%
Portfolio Investment Allocation
$78.4 M $75.6 M
$0.0 M
$10.0 M
$20.0 M
$30.0 M
$40.0 M
$50.0 M
$60.0 M
$70.0 M
$80.0 M
$90.0 M
May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Treasurer's Fund Balances
2

ITEM NO. 4.

May 2025 May 2025 May 2025
Beginning Deposits Interest/ Ending
Balance Realized Gain/Adj. Earnings Withdrawals Balance Non-Treasury Funds:

Cert. of Participation 2002 Ser A Reserve Fund $ 692,831.07 $ - $ 2,168.51 $ - $ 694,999.58 Note 1 Cert. of Participation 2010 Ser Lease Payment Fund 72.50 - 0.26 - 72.76 Note 2 Cert. of Participation 2002 Ser A Lease Payment Fund 15,992.47 - 50.10 - 16,042.57 Note 1 Cert. of Participation 2010 Ser Reserve Fund 1,444,075.78 - 4,930.92 - 1,449,006.70 Note 2 Total Restricted Funds: $ 2,152,971.82 $ - $ 7,149.79 $ - $ 2,160,121.61 CEPPT IRS Section 115 Trust 2,998,912.37 - 28,504.03 - $ 3,027,416.40 Note 3 Grand Total COP's and CEPPT Trust $ 5,151,884.19 $ - $ 35,653.82 $ - $ 5,187,538.01 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities.

Note 1: The three original funds for the Certificates of Participation 2002 Series A consist of construction funds which will be expended over the next few years, reserve funds which will guarantee the payment of lease payments, and a third fund for the disbursement of lease payments and initial delivery costs.

Note 2: The 2010 COP Funds are all for the Library construction, reserves to guarantee lease payments, and a lease payment fund for the life of the COP issue. The COI fund was closed in September 2010.

Note 3: The CEPPT IRS Section 115 Trust was established as an irrevocable trust dedicated to accumulate resources to fund the Town's unfunded liabilities related to pension and other post employment benefits.

Town of Los Gatos
Non-Treasury Restricted Fund Balances
May 31, 2025
3

ITEM NO. 4.

July 2024 $ 247,221.75
August 2024 $ 212,684.25
September 2024 $ 265,151.31
October 2024 $ 234,237.63
November 2024 $ 227,312.31
December 2024 $ 239,396.54
January 2025 $ 234,030.33
February 2025 $ 213,671.29
March 2025 $ 235,515.22
April 2025 $ 242,125.72
May 2025 $ 279,502.38
June 2025 $ -
$ 2,630,848.73
Town of Los Gatos
Statement of Interest Earned
May 31, 2025
4

ITEM NO. 4.

Original Issue Market Value Maturity Yield to Interest Interest Interest Days Deposit Par Original (Discount) Market Above (Under) Purchased Date or Maturity Received Earned Earned to Institution CUSIP # Security Coupon Date Value Cost Premium Value Cost Interest Call Date or Call to Date Prior Yrs. Current FY Maturity Apple 037833DB3 Corporate Bond 2.90% 12/20/2022 1,300,000.00 1,228,591.00 (71,409.00) 1,267,903.00 39,312.00 6/21/2027 4.19% $ 83,987.22 $ 81,871.88 $ 49,152.47 751 Home Depot 437076BM3 Corporate Bond 3.00% 8/4/2022 1,000,000.00 991,960.00 (8,040.00) 989,630.00 (2,330.00) 1/1/2026 3.04% $ 79,750.00 $ 61,696.52 $ 29,695.88 215 US Treasury 912828ZW3 US Treasury Note 0.25% 8/9/2022 350,000.00 322,096.88 (27,903.12) 348,869.50 26,772.62 6/30/2025 3.16% $ 2,092.39 $ 19,915.08 $ 9,654.92 30 FFCB 3133EN5V8 Gov. Agency Debenture 4.13% 1/17/2023 236,000.00 239,174.20 3,174.20 236,516.84 (2,657.36) 1/11/2027 3.76% $ 19,307.75 $ 12,979.52 $ 8,204.03 590 US Treasury 91282CBT7 US Treasury Note 0.75% 9/30/2022 800,000.00 712,565.18 (87,434.82) 777,736.00 65,170.82 3/31/2026 4.14% $ 15,000.00 $ 54,221.52 $ 28,425.99 304 FFCB 3133ENP95 Gov. Agency Debenture 4.25% 9/30/2022 900,000.00 900,939.60 939.60 899,496.00 (1,443.60) 9/30/2025 4.14% $ 95,625.00 $ 66,415.88 $ 34,818.97 122 JP Morgan Chase 46625HRS1 Corporate Bond 3.20% 9/23/2022 500,000.00 474,660.00 (25,340.00) 494,080.00 19,420.00 3/15/2026 4.70% $ 35,644.44 $ 41,217.45 $ 21,374.37 288 FHLB 3135G05X7 Gov. Agency Debenture 0.38% 6/10/2022 1,200,000.00 1,102,952.40 (97,047.60) 1,188,984.00 86,031.60 8/25/2025 3.04% $ 12,187.50 $ 71,445.55 $ 31,869.85 86 FHLB 3130AQF65 Gov. Agency Debenture 1.25% 11/30/2022 1,300,000.00 1,160,559.40 (139,440.60) 1,247,259.00 86,699.60 12/21/2026 4.15% $ 33,447.92 $ 80,116.59 $ 46,434.36 569 FHLB 3130APJH9 Gov. Agency Debenture 1.00% 1/17/2023 1,000,000.00 907,010.00 (92,990.00) 972,030.00 65,020.00 10/28/2026 4.17% $ 23,354.17 $ 50,234.10 $ 31,751.74 515 FFCB 3133EN5N6 Gov. Agency Debenture 4.00% 2/8/2023 1,700,000.00 1,706,732.00 6,732.00 1,701,734.00 (4,998.00) 1/6/2028 3.91% $ 129,955.56 $ 92,733.76 $ 61,153.17 950 Freddie Mac 3137EAEX3 Gov. Agency Debenture 0.38% 5/1/2023 750,000.00 689,032.50 (60,967.50) 740,955.00 51,922.50 9/23/2025 3.97% $ 5,328.12 $ 32,931.11 $ 25,896.53 115 American Honda 02665WED9 Corporate Bond 4.70% 5/11/2023 600,000.00 608,856.00 8,856.00 602,238.00 (6,618.00) 1/12/2028 4.34% $ 47,078.33 $ 29,982.05 $ 24,144.20 956 US Treasury 91282CEF4 US Treasury Note 2.50% 6/9/2023 1,500,000.00 1,416,626.12 (83,373.88) 1,461,975.00 45,348.88 3/31/2027 4.09% $ 67,827.87 $ 62,956.31 $ 54,497.07 669 US Treasury 91282CGA3 US Treasury Note 4.00% 6/20/2023 2,100,000.00 2,080,558.59 (19,441.41) 2,098,215.00 17,656.41 12/15/2025 4.40% $ 124,852.46 $ 94,573.28 $ 84,260.77 198 Colgate-Palmolive 194162AR4 Corporate Bond 4.60% 7/14/2023 500,000.00 504,655.00 4,655.00 507,510.00 2,855.00 2/1/2028 4.37% $ 37,502.79 $ 21,195.52 $ 20,171.87 976 FannieMae 3135G06G3 Gov. Agency Debenture 0.50% 7/14/2023 500,000.00 455,157.00 (44,843.00) 491,795.00 36,638.00 11/7/2025 4.63% $ 4,534.72 $ 21,047.01 $ 20,030.54 160 FFCB 3133EPQC2 Gov. Agency Debenture 4.63% 7/17/2023 500,000.00 501,957.50 1,957.50 502,820.00 862.50 7/17/2026 4.48% $ 34,687.50 $ 21,487.97 $ 20,625.99 412 FFCB 3133EPBM6 Gov. Agency Debenture 4.13% 7/14/2023 600,000.00 596,220.00 (3,780.00) 601,860.00 5,640.00 8/23/2027 4.29% $ 39,806.25 $ 24,754.94 $ 23,559.39 814 PNC Bank 69353RFJ2 Corporate Bond 3.25% 7/25/2023 1,000,000.00 921,490.00 (78,510.00) 972,230.00 50,740.00 12/23/2027 5.23% $ 48,479.17 $ 46,970.90 $ 46,144.43 936 US Treasury 91282CFU0 US Treasury Note 4.13% 7/31/2023 1,300,000.00 1,290,660.60 (9,339.40) 1,306,552.00 15,891.40 10/31/2027 4.31% $ 93,843.75 $ 51,232.08 $ 51,232.08 883 Toyota Motor Credit 89236TKL8 Corporate Bond 5.45% 8/25/2023 1,600,000.00 1,617,168.00 17,168.00 1,642,272.00 25,104.00 11/10/2027 5.16% $ 148,966.67 $ 70,599.88 $ 76,293.42 893 US Treasury 912810FE3 US Treasury Note 5.50% 10/3/2023 1,200,000.00 1,238,207.14 38,207.14 1,259,484.00 21,276.86 8/15/2028 4.76% $ 90,211.96 $ 43,179.27 $ 53,376.58 1172 Pepsico Inc 713448DF2 Corporate Bond 2.85% 10/16/2023 1,000,000.00 947,570.00 (52,430.00) 989,750.00 42,180.00 11/24/2025 5.24% $ 38,633.33 $ 37,712.66 $ 48,967.99 177 FFCB 3133EPUW3 Gov. Agency Debenture 4.75% 10/13/2023 1,000,000.00 994,338.00 (5,662.00) 1,009,020.00 14,682.00 9/1/2026 4.96% $ 65,708.33 $ 35,367.82 $ 45,395.48 458 US Treasury 91282CEW7 US Treasury Note 3.25% 10/16/2023 1,000,000.00 950,039.06 (49,960.94) 987,150.00 37,110.94 6/30/2027 4.73% $ 39,211.96 $ 32,499.52 $ 42,198.99 760 US Treasury 91282CEN7 US Treasury Note 2.75% 10/31/2023 1,300,000.00 1,214,336.39 (85,663.61) 1,271,660.00 57,323.61 4/30/2027 4.82% $ 53,625.00 $ 40,101.59 $ 55,284.09 699 US Treasury 91282CAB7 US Treasury Note 0.25% 11/15/2023 675,000.00 623,900.39 (51,099.61) 670,504.50 46,604.11 7/31/2025 4.92% $ 2,040.59 $ 19,725.12 $ 28,982.09 61 US Treasury 91282CCH2 US Treasury Note 1.25% 12/21/2023 900,000.00 798,647.55 (101,352.45) 831,654.00 33,006.45 6/30/2028 3.99% $ 11,555.71 $ 17,690.14 $ 30,865.62 1126 FNMA 3135G0Q22 Gov. Agency Debenture 1.88% 12/21/2023 900,000.00 845,676.00 (54,324.00) 876,654.00 30,978.00 9/24/2026 4.22% $ 21,234.38 $ 19,224.14 $ 33,542.12 481 US Treasury 91282CFB2 US Treasury Note 2.75% 1/2/2024 1,000,000.00 960,354.91 (39,645.09) 976,090.00 15,735.09 7/31/2027 3.95% $ 29,667.12 $ 19,025.75 $ 35,409.03 791 US Treasury 91282CHE4 US Treasury Note 3.63% 1/17/2024 1,800,000.00 1,775,185.72 (24,814.28) 1,786,572.00 11,386.28 5/31/2028 3.97% $ 89,317.63 $ 32,061.96 $ 65,095.50 1096 JP Morgan Chase 46647PDG8 Corporate Bond 4.85% 2/1/2024 1,400,000.00 1,396,528.00 (3,472.00) 1,406,594.00 10,066.00 7/25/2027 4.93% $ 66,782.10 $ 28,319.94 $ 63,247.87 785 US Bancorp 91159HJF8 Corporate Bond 4.55% 2/5/2024 1,000,000.00 989,200.00 (10,800.00) 999,260.00 10,060.00 7/22/2027 4.89% $ 43,837.67 $ 19,440.46 $ 44,606.53 782 Treasury 91282CHB0 US Treasury Note 3.63% 2/23/2024 1,175,000.00 1,151,962.92 (23,037.08) 1,168,960.50 16,997.58 5/15/2026 4.56% $ 52,189.05 $ 18,568.45 $ 48,597.11 349 FHLB 3130AXB31 Gov. Agency Debenture 4.88% 2/27/2024 1,000,000.00 1,003,060.00 3,060.00 1,004,760.00 1,700.00 3/13/2026 4.72% $ 51,729.17 $ 16,052.33 $ 43,367.18 286 FFCB 3133EP5U5 Gov. Agency Debenture 4.13% 3/28/2024 1,700,000.00 1,687,981.00 (12,019.00) 1,701,105.00 13,124.00 3/20/2029 4.28% $ 68,566.67 $ 18,681.03 $ 66,576.02 1389 US Treasury 9128285M8 US Treasury Note 3.13% 4/30/2024 1,200,000.00 1,123,832.14 (76,167.86) 1,169,580.00 45,747.86 11/15/2028 4.69% $ 39,045.34 $ 9,066.06 $ 49,789.03 1264 Cisco Systems 17275RBR2 Corporate Bond 4.85% 5/15/2024 1,000,000.00 999,130.00 (870.00) 1,019,260.00 20,130.00 1/26/2029 4.87% $ 37,856.94 $ 6,135.64 $ 44,683.44 1336 Home Depot 437076CW0 Corporate Bond 4.90% 5/17/2024 1,000,000.00 1,001,790.00 1,790.00 1,021,470.00 19,680.00 4/15/2029 4.86% $ 44,644.44 $ 5,862.95 $ 44,638.35 1415 Treasury 91282CJR3 US Treasury Note 3.75% 5/31/2024 1,200,000.00 1,154,629.02 (45,370.98) 1,193,292.00 38,662.98 12/31/2028 4.68% $ 26,208.79 $ 4,511.24 $ 50,375.57 1310 American Honda 02665WEY3 Corporate Bond 4.95% 6/27/2024 1,000,000.00 995,640.00 (4,360.00) 1,001,660.00 6,020.00 1/9/2026 5.25% $ 26,537.50 $ 430.16 $ 48,035.07 223 FHLB 3130B1BT3 Gov. Agency Debenture 4.88% 7/2/2024 1,150,000.00 1,150,966.00 966.00 1,158,165.00 7,199.00 6/12/2026 4.82% $ 19,310.42 $ - $ 50,694.36 377 Citibank 17325FBK3 Corporate Bond 4.84% 8/15/2024 1,250,000.00 1,263,062.50 13,062.50 1,264,512.50 1,450.00 7/6/2029 4.60% $ 28,725.62 $ - $ 45,769.25 1497 FNMA 3135G05Y5 Gov. Agency Debenture 0.75% 9/10/2024 1,100,000.00 1,010,724.00 (89,276.00) 1,022,538.00 11,814.00 10/8/2027 3.56% $ 4,766.67 $ - $ 26,852.44 860 US Treasury 91282CFL0 US Treasury Note 3.88% 12/3/2024 1,100,000.00 1,088,144.31 (11,855.69) 1,096,128.00 7,983.69 9/30/2029 4.12% $ 13,817.99 $ - $ 22,108.18 1583 FHLB 3130ATUT2 Gov. Agency Debenture 4.50% 2/12/2025 505,000.00 508,253.21 3,253.21 513,489.05 5,235.84 3,661.25 12/14/2029 4.35% $ (3,661.25) $ - $ 6,525.16 1658 FFCB 3133ER5X5 Gov. Agency Debenture 3.88% 3/12/2025 1,000,000.00 998,480.00 (1,520.00) 997,110.00 (1,370.00) 538.19 3/7/2028 3.93% $ (538.19) $ - $ 8,604.61 1011 Treasury 91282CJF9 US Treasury Note 4.88% 3/31/2025 1,100,000.00 1,130,167.75 30,167.75 1,133,385.00 3,217.25 10/31/2028 4.04% $ 4,444.06 $ - $ 7,557.23 1249 State Street Corp 857477CD3 Corporate Bond 5.27% 4/30/2025 800,000.00 811,184.00 11,184.00 807,744.00 (3,440.00) 10,192.53 8/3/2026 4.04% $ (10,192.53) $ - $ 2,828.37 429 Freddie Mac 3134HAW33 Gov. Agency Debenture 4.75% 4/30/2025 1,000,000.00 1,005,644.00 5,644.00 1,002,680.00 (2,964.00) 16,756.93 12/18/2029 4.23% $ (16,756.93) $ - $ 3,930.90 1662 Subtotal $ 52,691,000.00 $ 51,248,255.98 $ (1,442,744.02) $ 52,392,891.89 $ 1,144,635.91 $ 31,148.90 $ 2,121,779.12 $ 1,534,235.15 $ 1,917,296.19 BNY MM Money Market 134,179.69 134,179.69 0.00 0.00% 1
LAIF State Investment Pool 20,144,462.08 20,161,568.58 17,106.50 4.27% 585,444.87 1 71,526,897.75 $72,688,640.16 $1,161,742.41 $31,148.90 $ 2,121,779.12 $ 1,534,235.15 $ 2,502,741.06 Matured Assets
FNMA 3135G0V75 Gov. Agency Debenture 1.75% 10/17/2019 1,100,000.00 1,105,833.30 5,833.30 7/2/2024 1.63% $ 90,956.25 $ 84,780.33 $ 98.70 Honeywell Int'l. 438516BW5 Corporate Bond 2.30% 11/20/2019 1,000,000.00 1,014,660.00 14,660.00 8/15/2024 1.64% $ 108,483.33 $ 91,844.87 $ 2,508.83 FFCB 3133EKQA7 Gov. Agency Debenture 2.08% 10/21/2019 1,000,000.00 1,019,780.00 19,780.00 9/10/2024 1.66% $ 101,631.11 $ 78,691.92 $ 3,305.61 US Treasury 912828YV6 US Treasury Note 1.50% 11/15/2023 700,000.00 673,667.97 (26,332.03) 11/30/2024 5.26% $ 10,930.33 $ 22,316.65 $ 14,975.65 Freddie Mac 3137EAEP0 Gov. Agency Debenture 1.50% 10/13/2023 1,000,000.00 951,540.00 (48,460.00) 2/12/2025 5.32% $ 19,958.33 $ 36,644.18 $ 31,870.61 US Treasury 91282CGU9 US Treasury Note 3.88% 11/30/2023 1,000,000.00 983,515.62 (16,484.38) 3/31/2025 5.17% $ 51,666.67 $ 29,822.81 $ 38,363.62 US Treasury 912828ZL7 US Treasury Note 0.38% 4/12/2022 1,700,000.00 1,583,927.57 (116,072.43) 4/30/2025 2.72% $ 19,441.99 $ 98,544.63 $ 36,984.65 Total Investments "Matured" $ 128,107.67
Total Interest FY 24_25 Matured and Current $ 2,630,848.73 Maturity Profile Amount Percent
0-1 year $ 32,730,697.23 46%
1-2 years $9,241,827.61 13%
2-3 years $14,779,698.57 21%
3-5 years $ 14,774,674.34 21%
$71,526,897.75 100%
Town of Los Gatos
Investment Schedule
May 31, 2025
5

ITEM NO. 4.

Date Cusip/Id Description Transaction Type Trade Date Settlement Date Par Coupon Maturity Date Price Principal Interest Transaction
Total
5/2/2025 Cash-USD Cash-USD

SHORT TERM INVESTMENT
FUND INCOME 5/2/2025 5/2/2025 324.67 0.000% 100.00 - - 324.67 5/7/2025 3135G06G3 FANNIE MAE 0.5% 07NOV2025 BOND INTEREST 5/7/2025 5/7/2025 500,000.00 0.500% 11/7/2025 - - 1,250.00 1,250.00 5/12/2025 89236TKL8
TOYOTA MOTOR CREDIT CORP 5.45%
10NOV2027 BOND INTEREST 5/10/2025 5/12/2025 1,600,000.00 5.450% 11/10/2027 - - 43,600.00 43,600.00 5/15/2025 9128285M8 USA TREASURY 3.125% 15NOV2028 BOND INTEREST 5/15/2025 5/15/2025 1,200,000.00 3.125% 11/15/2028 - - 18,750.00 18,750.00 5/15/2025 91282CHB0 USA TREASURY 3.625% 15MAY2026 BOND INTEREST 5/15/2025 5/15/2025 1,175,000.00 3.625% 5/15/2026 - - 21,296.88 21,296.88 Town of Los Gatos
Investment Transaction Detail
May 31, 2025
6

ITEM NO. 4.

Security Description Maturity Date Par Value S&P Rating Moody's Rating Insight ESG Rating Environment Social Governance AMERICAN HONDA FINANCE 4.95% 09JAN2026 1/9/2026 $ 1,000,000 A- A3 3 2 4 3 AMERICAN HONDA FINANCE 4.7% 12JAN2028 1/12/2028 $ 600,000 A- A3 3 2 4 3 APPLE INC. 2.9% 12SEP2027 (CALLABLE 12JUN27) 46642 $ 1,300,000 AA+ Aaa 5 2 5 5 CISCO INC. 4.85% 26FEB2029 (CALLABLE 26JAN2029) 47175 $ 1,000,000 AA- A1 3 1 3 3 CITIBANK 4.838% 06AUG2029 (CALLABLE 06JUL2029) 8/6/2029 $ 1,250,000 A+ Aa3 3 1 3 4 COLGATE-PALMOLIVE CO 4.6% 01MAR2028 (CALLABLE 01FEB28) 3/1/2028 $ 500,000 A+ Aa3 3 3 4 3 HOME DEPOT INC. 3% 01APR2026 (CALLABLE 01JAN2026) 4/1/2026 $ 1,000,000 A A2 3 3 3 3 HOME DEPOT INC. 4.9% 15APR2029 (CALLABLE 15MAR2029) 4/15/2029 $ 1,000,000 A A2 3 3 3 3 JPMORGAN CHASE & CO 3.2 15JUN2026 (CALLABLE 15MAR26) 6/15/2026 $ 500,000 A A1 3 2 3 4 JPMORGAN CHASE & CO 4.851% 25JUL2028 (CALLABLE 25JUL28) 7/25/2028 $ 1,400,000 A A1 3 2 3 4 PEPSICO INC 2.85% 24FEB2026 (CALLABLE 24NOV25) 2/24/2026 $ 1,000,000 A+ A1 3 3 2 3 PNC BANK NA 3.25% 22JAN2028 (CALLABLE 01 FEB28) 1/22/2028 $ 1,000,000 A A2 3 2 4 3 STATE STREET CORP 5.272% 03AUG2026 (CALLABLE 03JUL26) 46237 $ 800,000 A Aa3 2 1 2 3 TOYOTA MOTOR CREDIT CORP 5.45% 10NOV2027 11/10/2027 $ 1,600,000 A+ A1 3 2 3 5 US BANCORP 4.548% 22JUL2028 (CALLABLE 22JUL27) 7/22/2028 $ 1,000,000 A A3 3 3 4 4 Total/Weighted Average by Par Value $ 14,950,000 3.1 2.1 3.3 3.7 *ESG ratings are from 1 to 5, with 1 as the highest rating and 5 as the lowest. All ratings are weighted by industry rankings, based on the importance of the category within the individual industry.

Town of Los Gatos
Insight ESG Ratings for Portfolio Holdings as of May 31, 2025 7

ITEM NO. 4.

Fund Schedule
Fund
Number Fund Description
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out

GENERAL FUND
Non-Spendable:

Loans Receivable 159,000 - - - - - 159,000
Restricted Fund Balances:

Pension 2,188,659 - - - - - 2,188,659
Land Held for Resale 344,338 - - - - - 344,338
Committed Fund Balances:

Budget Stabilization 6,736,781 - - - - - 6,736,781
Catastrophic 6,736,781 - - - - - 6,736,781
Pension/OPEB 300,000 - - - - - 300,000
Measure G District Sales Tax 590,581 - - - - - 590,581
Assigned Fund Balances:

Open Space 410,000 - - - - - 410,000
Sustainability 140,553 - - - - - 140,553
Capital/Special Projects 8,651,059 - - - - - 8,651,059
Carryover Encumbrances 85,861 - - - - - 85,861
Compensated Absences 1,555,478 - - - - - 1,555,478
ERAF Risk Reserve 1,430,054 - - - - - 1,430,054
Market Fluctuations 1,712,246 - - - - - 1,712,246
Council Priorities - Economic Recovery 20,684 - - - - - 20,684 Unassigned Fund Balances:
111 Other Unassigned Fund Balance Reserve (Pre YE distribution) - 2,148,771 5,121,950 (4,927,832) - - 2,342,889 General Fund Total 31,062,075 2,148,771 5,121,950 (4,927,832) - - 33,404,964 * Interfund transfers and Council Priorities/Economic Recovery funding allocation to be performed as part of the fiscal year end closing entries.

May 2025
Prior Year
Carryforward
7/1/2024*
Increase/
(Decrease)
July - April
Estimated Fund
Balance
5/31/2025*
8

ITEM NO. 4.

Fund Schedule
Fund
Number Fund Description
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out

SPECIAL REVENUE
211/212 CDBG 166,653 - - - - - 166,653
222 Urban Runoff (NPDES) 754,134 (100,614) 13,641 (27,575) - - 639,586 231-236 Landscape & Lighting Districts 182,625 44 - - - - 182,669 251 Los Gatos Theatre 171,035 207,525 14,975 (430) - - 393,105 711-716 Library Trusts 556,849 22,955 - (2,373) - - 577,431 Special Revenue Total 1,831,296 129,910 28,616 (30,378) - - 1,959,444

CAPITAL PROJECTS
411 GFAR - General Fund Appropriated Reserve 20,253,300 (3,166,239) 99,278 (379,661) - - 16,806,678 412 Community Center Development 866,281 (58,236) - - - - 808,045 421 Grant Funded Projects (2,563,503) 995,054 - (853,434) - - (2,421,883) 461-463 Storm Basin Projects 3,531,248 (475,002) 2,372 (62,448) - - 2,996,170 471 Traffic Mitigation Projects 509,491 - - - - - 509,491 472 Utility Undergrounding Projects 3,584,251 13,676 - - - - 3,597,927 481 Gas Tax Projects 1,928,167 (291,592) 114,956 - - - 1,751,531 Capital Projects Total 28,109,235 (2,982,339) 216,606 (1,295,543) - - 24,047,959

INTERNAL SERVICE FUNDS
611 Town General Liability 177,876 (707,040) - (2,348) - - (531,512) 612 Workers Compensation 586,246 (385,919) 13,100 (9,950) - - 203,477 621 Information Technology 2,523,347 (153,968) 4,399 (17,467) - - 2,356,311 631 Vehicle & Equipment Replacement 3,286,552 355,657 - (25,069) - - 3,617,140 633 Facility Maintenance 960,526 (16,069) 25,709 (81,267) - - 888,899 Internal Service Funds Total 7,534,547 (907,339) 43,208 (136,101) - - 6,534,315 Trust/Agency
942 RDA Successor Agency (4,632,040) (1,708,934) - (220) - - (6,341,194) Trust/Agency Fund Total (4,632,040) (1,708,934) - (220) - - (6,341,194) Total Town 63,905,113 (3,319,931) 5,410,380 (6,390,074) - - 59,605,488 * Interfund transfers and Council Priorities/Economic Recovery funding allocation to be performed as part of the fiscal year end closing entries.

Deposit Accounts of Interest:
111-23541 General Plan Update deposit account balance $493,187.50 111-23521 BMP Housing deposit account balance $4,039,055.78 Prior Year
Carryforward
7/1/2024*
Increase/
(Decrease)
July - April
May 2025
Estimated Fund
Balance
5/31/2025*
9

ITEM NO. 4.

PREPARED BY: Janette Judd
Executive Assistant to the Town Manager and Town Council Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM NO: 5
DATE: July 25, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Accept a Report on the Approved Action Taken by the Town Manager During the 2025 Town Council Legislative Recess
RECOMMENDATION: Accept a report on the approved action taken by the Town Manager during the 2025 Town Council legislative recess.

FISCAL IMPACT:

There is no negative fiscal impact to the Town associated with this action. Acceptance of the grant provides $248,955.98 in funding to support public safety operations, including the purchase of two marked police vehicles, specialized police training, and focused enforcement efforts. The grant does not require a local match and will not impact the Town’s General Fund or other budgeted priorities. All related expenditures will be reimbursed in accordance with the terms of the agreement with the California Highway Patrol.

STRATEGIC PRIORITY:

This action supports the Town’s Strategic Priorities Core Goals of Fiscal Stability and Public Safety because it leverages $248,955.98 in grant funding to offset local costs and provides resources for police vehicles, training, and enforcement efforts that enhance community safety.

BACKGROUND:

Resolution 2022-051 authorizes the Town Manager to execute the following duties during periods of official Town Council legislative recess in consultation with the Mayor:

1. Approval of plans and specifications for capital projects and authorization to advertise for bids.

ITEM NO. 5.

PAGE 2 OF 2
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTION DURING THE

TOWN COUNCIL LEGISLATIVE RECESS
DATE: JULY 25, 2025

2. Award of construction contracts and construction contract change orders in excess of the amount included in the contingency.

3. Execution of agreements and amendments to agreements in excess of $100,000 that ordinarily require Town Council approval.

DISCUSSION:

The Town Council took an official legislative recess from June 18, 2025, to August 4, 2025.

During this recess, and pursuant to authority granted by the Town Council with Resolution 2022-051, the Town Manager executed one action in consultation with the Mayor:
 Executed an agreement with the Department of California Highway Patrol for the acceptance of the Cannabis Tax Grant Program (CTFGP) (Attachment 2).

Given the timing of the grant requirements and the Council's summer recess, the Town Manager determined that the referenced item was time sensitive and immediate action was necessary to secure $248,955.98 in grant funds which allows the purchase of two marked patrol vehicles, specialized training, and enhanced enforcement. The item was approved by the Town Manager in consultation with the Mayor, and Council Members were informed of this action in early July.

A separate Council report on this agenda seeks to adopt a grant-required formal resolution to accept the $248,955.98 grant award from the California Highway Patrol Cannabis Tax Fund Grant Program, authorize the purchase and fit-up of two Police Interceptor vehicles, allocate necessary supplemental funding, and adjust the budget to receive and expend the grant proceeds.

CONCLUSION:

Staff recommends that the Town Council accept this report on the Town Manager approved action taken during the 2025 Town Council legislative recess, as authorized by Resolution 2022- 051 and in consultation with the Mayor.

Attachments:

1. Resolution 2022-051

2. Los Gatos-Monte Sereno Police Department Memorandum with signed Agreement

ITEM NO. 5.

RESOLUTION 2022-051

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

AUTHORIZING THE TOWN MANAGER TO EXECUTE THE FOLLOWING DUTIES

DURING PERIODS OF OFFICIAL TOWN COUNCIL RECESS,
IN CONSULTATION WITH THE MAYOR:

APPROVAL OF PLANS AND SPECIFICATIONS FOR CAPITAL PROJECTS AND AUTHORIZATION TO ADVERTISE FOR BIDS;

AWARD OF CONSTRUCTION CONTRACTS AND CONSTRUCTION CONTRACT CHANGE ORDERS IN EXCESS OF THE AMOUNT INCLUDED IN THE CONTINGENCY; EXECUTION OF AGREEMENTS IN EXCESS OF $100,000
THAT ORDINARILY REQUIRE TOWN COUNCIL APPROVAL; AND RESCIND RESOLUTION 2019-033
WHEREAS, the Town Council takes an official legislative recess annually following its second regular meeting each June; and
WHEREAS, it is possible that issues may arise during official Town Council recesses that would normally require Town Council approval; and
WHEREAS, in order to avoid the possibility of critical scheduling delays or increased expenses resulting from delays during the official Town Council recess, the Town Manager should be authorized during official Town Council recesses to take certain actions, in consultation with the Mayor.

NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, that the Town Manager is authorized, in consultation with the Mayor, during periods of official Town Council recesses, to:
1) Approve plans and specifications for capital projects and authorize staff to advertise for bids;
2) Award construction contracts and construction contract change orders in excess of the amount included in the contingency; and
3) Execute agreements and amendments to agreements in excess of $100,000 that ordinarily require Town Council approval; and
4) Rescind Resolution 2019-033 which is hereby replaced by this Resolution. 1 of 2
Resolution 2022-051 August 2, 2022
ATTACHMENT 1

ITEM NO. 5.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 2
nd day of August, 2022 by the following vote:

COUNCIL MEMBERS:

AYES:

NAYS:

Mary Badame, Matthew Hudes, Maria Ristow, Marico Sayoc, Mayor Rob Rennie None
ABSENT: None
ABSTAIN: None
ATTEST: w
�'ifu OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: -�"-+-"/ l ;(Q-----+->-/8........:�--
Resolution 2022-051
Z of 2

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
DATE: 1ft /;t. :2.,

ITEM NO. 5.

TO:

FROM:

SUBJECT:

DATE:

MEMORANDUM
Los Gatos-Monte Sereno Police Department

CHRIS CONSTANTIN, TOWN MANAGER

JAMIE FIELD, CHIEF OF POLICE
MAYOR REVIEW�
�ON
1l�IQ..S

CANNABIS TAX FUND GRANT PROGRAM (CTFGP) AGREEMENT

APPROVAL SIGNATURE AND GRANT ACCEPTANCE
July 2, 2025
RECOMMENDATION:

It is recommended that the Town Manager execute an agreement with the Department of California Highway Patrol for acceptance of the Cannabis Tax Fund Grant Program (CTFGP) award in the amount of $248,955.98. The electronically signed Grant Agreement need to be executed no later than ten (10) calendar days from June 24, 2025.

BACKGROUND:
ln February 2025, the Los Gatos-Monte Sereno Police Department applied for the California Highway Patrol (CHP) Law Enforcement: Small and Mid-Size Organizations/Agencies Cannabis Grants Unit (CGU). These law enforcement grants provide financial assistance to allied agencies for education, prevention, and enforcement related to driving under the influence of alcohol and drugs, including cannabis and cannabis products.

The goal of the program is to educate the public about the dangers of impaired driving, enforce impaired driving laws, and enhance the effectiveness of participating agencies through training and strategic development. Following the passage of Proposition 64 (the Control, Regulate, and Tax Adult Use of Marijuana Act - AUMA), California voters mandated the allocation of funds to CHP for awarding grants to local governments and qualified nonprofits, as outlined in Revenue and Taxation Code Section 34019(f)(3)(B).

PREPARED BY: JAMIE FIELD
Chief of Police, Police Department
Reviewed as necessary: Town Manager, Assistant Town Manager, Town Attorney, Finance Director 110 E. Main Street Los Gatos, CA 95030 • 408-354-6832
www .losgatosca.gov
ATTACHMENT 2

ITEM NO. 5.

PAGE 2 OF4
DATE: July 2, 2025
SUBJECT: CANNABIS TAX FUND GRANT PROGRAM (CTFGP) AGREEMENT APPROVAL

SIGNATURE AND GRANT ACCEPTANCE
The Cannabis Tax Fund Grant Program represents a significant step toward reducing impaired driving crashes, increasing awareness of the dangers of impaired driving, and making California's roadways safer.

DISCUSSION:

The Los Gatos-Monte Sereno Police Department is pleased to announce the receipt of a grant totaling $248,955.98 from the California Highway Patrol through the Cannabis Tax Fund Grant Program (CTFGP). This funding is designated to support initiatives aimed at reducing and addressing impaired driving within our community.

The Town's application for the CTFGP was developed by the Los Gatos-Monte Sereno Police Department and outlines a comprehensive plan to mitigate the risks associated with impaired driving. These risks have been heightened by factors such as high-volume cut-through traffic, a lively downtown nightlife, and major upcoming events like Super Bowl LX and the FIFA World Cup. Recent data shows a concerning rise in DUI arrests and DUI-related traffic collisions over recent years.

To address these issues, the proposed strategy includes:
• Enhanced Enforcement: Conduct eight targeted DUI saturation patrols (two officers for six hours each), focusing on high-risk times and locations. • Training: Allocate funds for five officers to complete Standardized Field Sobriety Tests (SFST) training, four officers to undertake Advanced Roadside Impaired Driving Enforcement (ARIDE) training, and one officer to obtain Drug Recognition Expert (DRE) certification. These training efforts will strengthen the department's capacity to identify and manage impaired drivers effectively.
• Equipment Acquisition: Purchase and outfit two new Ford Explorer Police Interceptor Utility vehicles, designated specifically for DUI enforcement during the grant period, to be integrated into routine traffic enforcement activities.

Once accepted, the Town will be legally obligated to:
• Comply with all project, reporting, and financial requirements specified in the grant application, agreement, and relevant regulations (notably Title 13, California Code of Regulations, Division 2, Chapter 13).

ITEM NO. 5.

PAGE30F4
DATE: July 2, 2025
SUBJECT: CANNABIS TAX FUND GRANT PROGRAM (CTFGP) AGREEMENT APPROVAL

SIGNATURE AND GRANT ACCEPTANCE
• Use all grant-funded equipment and vehicles primarily for DUI enforcement and educational purposes for at least six years.
• Submit quarterly and final (closeout) reports detailing progress, performance, and expenditures, maintaining supporting documentation for at least five years after the grant concludes.
• Follow Town policies regarding vehicle procurement, assignment, maintenance, and disposal, and adhere to CHP procedures for notifying and obtaining approval for equipment disposition.
• Fulfill all other applicable state and federal administrative requirements, including policies related to non-discrimination, conflicts of interest, a drug-free workplace, and sound financial management.

CONCLUSION:

Staff recommends that the Town Manager execute an agreement with the California Highway Patrol for acceptance of the Cannabis Tax Fund Grant Program (CTFPG) award in the amount of $248,955.98.

FISCAL IMPACT:

The Town of Los Gatos will receive $248,955.98 in state grant reimbursement funding to support enhanced DUI enforcement, officer training, and the acquisition of two new marked patrol vehicles with supporting equipment.
• No matching funds are required.
• All eligible costs must be incurred and reimbursed within the one-year grant performance period (July 1, 2025 -June 30, 2026).
• The Town will assume all ongoing operating and maintenance costs for the grant-funded vehicles for their useful life (estimated six years), in accordance with Town vehicle policy and grant terms.
• Failure to comply with grant requirements may result in repayment obligations or loss of eligibility for future funding.

Attachments:

Attachment 1: Grant Agreement (FY25/26 CTFGP Law Enforcement - Los Gatos-Monte Sereno PD)

ITEM NO. 5.

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23354 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Los Gatos-Monte Sereno Police Department

2. NAME OF ORGANIZATION/AGENCY
Los Gatos-Monte Sereno Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Los Gatos-Monte Sereno Police Department /Support Services/Traffic Division

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $248,955.98

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Chris Constantin
Title: Town Manager
Phone: (408) 354-6837
Address: 110 E Main Street
Los Gatos, CA 95030
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Heather St. John
Title: Senior Management Analyst
Phone: (408) 827-3218
Address: 110 E Main Street
Los Gatos, CA 95030
ATTACHMENT 1
7/3/2025

ITEM NO. 5.

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

ITEM NO. 5.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

ITEM NO. 5.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

ITEM NO. 5.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

ITEM NO. 5.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with Page 44 ITEM NO. 5.

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

ITEM NO. 5.

Schedule A
Los Gatos-Monte Sereno Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Los Gatos-Monte Sereno Police Department (LGMSPD) is dedicated to vehicle enforcement efforts in order to maintain safer streets and reduce property damage, injuries, and fatal collisions as result of impaired driving behaviors. During Fiscal Year 2025/26, LGMSPD's proposed project seeks to increase DUI/DUID directed patrol and saturated enforcement efforts, enhance officer training and expertise, and fund DUI/DUID enforcement tools and equipment. The funding request for this project consists of staff salary overtime costs for eight (8) dedicated saturation enforcement events (for two officers at 6-hour durations), two (2) dedicated marked DUI enforcement patrol vehicles, Standard Field Sobriety Tests (SFST) training costs for five (5) officers, Advanced Roadside Impairment Driving Enforcement (ARIDE) training costs for four (4) officers, and Drug Recognition Expert (DRE) training costs for one (1) officer.

Problem Statement & Proposed Solution
The Los Gatos-Monte Sereno Police Department is in the Santa Clara County and provides police services for the Town of Los Gatos and City of Montes Sereno. The jurisdictions have a combined total of approximately 13.5 square miles of geographical land a residential population of approximately 36,000 people. During the day, physical population in Los Gatos is increased by 30% due to students attending Los Gatos schools, daytime workers at local businesses and residences, commuters, and traveled visitors. Los Gatos has two major state highways, (Hwy 17 and Hwy 85) which run directly through the Town of Los Gatos and act as a primary thoroughfare for vehicular traffic to and from the Santa Clara County and Santa Cruz County. Similar to many small towns which are located in between major destination cities and as a county border jurisdiction, the Town experiences the significant and negative impacts of elevated cut-thru vehicle traffic on local arterial streets when highways are congested. Primarily, this is prevalent during the summer months from beach traffic, bad weather in the winter months, and when Hwy 17 experiences vehicle collisions and hazards. In previous years, the Town Council along with Town staff requested assistance from state officials with addressing the local traffic impacts but given the current infrastructure and number of vehicles traveled, this problem is a complex issue to resolve and continues to persist and pose an increase to vehicle and roadway safety in the downtown neighborhoods of Los Gatos. The increased vehicle traffic and long traffic delays congesting the downtown business district and residential neighborhoods often leads to bad driving behaviors and the potential for hazardous conditions. In Fiscal Year 2025/26 the Santa Clara County will host two major national sporting events, Super Bowl LX and FIFA World Cup. These events will likely compound population and traffic flow in surrounding jurisdictions and dramatically increase some of the DUI/DUID concerns posed to the town for several weeks of the event festivities.

The Los Gatos-Monte Sereno Police Department has been closely tracking traffic collision data over the past several years due to recent collision fatalities and community concern and outreach for safer streets due to excessive speeds, impaired driving, and overall traffic congestion. Additionally, the Town has seen an increase in the economic vitality of local businesses downtown, specifically an increase in the food and beverage industry which attracts restaurant and bar patrons during peak times. This has led to increased calls for service in the downtown business district involving vehicle traffic and alcohol intoxication related incidents.

Between 2022 and 2024 the Town of Los Gatos permitted special events which contained an Alcohol beverage Control License/Permit issued (for the special event) increased from 6 events per year to 24 special events in 2024. This metric also contributes to an alcohol consumption, intoxication, and potential for impaired driving on special event permitted dates.

ITEM NO. 5.

Schedule A
The department reviewed various data points in the last several years and have identified some concerning trends related to DUI/DUID and vehicle collisions. In 2022, LGMSPD reported a total of 192 vehicle collisions, 58 which involved injuries (30%). In 2023, this alarming trend increased to a reported 213 total vehicle collisions, 85 which involved injuries (40%). In 2022, 8% of the collisions involving DUI/DUID resulted in injuries to involved parties and in 2023 this statistic dramatically increased to 30% of the DUI/DUID collisions resulted in injuries to involved parties. In 2024, the rising trend of collisions involving DUI/DUID which resulted in injuries to involved parties increased again to 35%. LGMSPD is committed to reducing the number of injured parties as result of vehicle collisions and specifically reducing the injury collisions which involved impaired DUI/DUID driving behaviors.

Data related to driving under the influence or driving while impaired without traffic collisions as a factor was also reviewed and resulted in trends of significant increase. In 2022, LGMSPD made 47 arrests involving DUI/DUID and in 2023 made 50 arrests involving DUI/DUID. In 2024, additional patrol enforcement during peak DUI/DUID times and locations were targeted by patrol officers, which resulted in 70 DUI/DUID related arrests, an increase of 40% in DUI/DUID arrests made within a two-year period. It should also be noted that the average Blood Alcohol Content (BAC) level of drivers arrested in 2024 was .15%, almost doubled the legal limit of .08%. The increase in arrests and interventive measures taken to combat driving while impaired is contributed primarily to increased patrols and enforcement efforts by officers during a patrol shift. While directed enforcement efforts have proven to be effective in increasing intervention and the number of arrests for DUI/DUID., this also proves that impaired driving behaviors are present within the targeted areas of the jurisdiction. With current staffing shortages the ability for patrol resources to focus primarily on traffic and DUI/DUID enforcement on a regular basis is minimal, and these metrics are primarily reflective of directed enforcement during patrol discretionary time in between calls for service. Traffic officers are often integrated with patrol staffing and conduct additional overtime high visibility traffic enforcement in and around the downtown business district, during and post special town events, and during elevated traffic congested times.

Although, directed saturated enforcement events with dedicated resources with a primary focus on DUI/DUID enforcement would increase productivity and statistical measures.

Patrol vehicles equipped with emergency equipment, safety equipment, and prisoner transportation capabilities are required to conduct special enforcement efforts and are assigned to patrol officers on every shift. LGMSPD currently has a limited inventory of 11 patrol equipped vehicles in the fleet to outfit 10 patrol officers on any given day. The need for additional patrol vehicles is paramount to allow motor officers and special traffic enforcement officers to be able to perform saturated patrols throughout the year, and to increase the effectiveness of any saturated or directed enforcement efforts and campaigns.

In addition, LGMSPD has experienced a lot of transition in sworn personnel due to attrition in the last two years. Currently, over 40 % of sworn personnel has less than four years of experience, and less than 35% of all sworn personnel have attended a Standard Field Sobriety Tests (SFST) training, less than 10% have attended an Advanced Roadside Impairment Driving Enforcement (ARIDE) training, and 0% are Drug Recognition Expert (DRE) certified. The department recognizes the importance of these trainings and has incorporated these into the department training plan and also utilizes the expertise from these trainings to incorporate into the Community Police Academy for public awareness. Although, given the rate of turnover and overall personnel costs to allow officers to attend these trainings and enhance their DUI/DUID experience it is financially burdensome to a small agency. Due to overtime budgetary constraints and anticipated fiscal deficits, the allocation of overtime costs for adequate and dedicated saturation DUI/DUID enforcement in addition to patrol resources does not appear to be feasible under the existing Police Operating Budget, without the consideration of grant funding to assist with achieving goals and expectations. The CA-CTFG funding opportunity fits these exact goals in providing grant funds to support local small agencies in DUI/DUID enforcement efforts, reducing vehicle collision injuries, and promoting the awareness and education of the negative impacts of DUI/DUID driving behaviors.

ITEM NO. 5.

Schedule A
Performance Measures/Scope of Work
The Los Gatos-Monte Sereno Police Department has seen an increase in DUI/DUID arrests within the last two years by 40%. This overwhelming increase can be contributed to variable factors of increased vehicle stops by patrol officers, geographic location within proximity of alcohol establishments, time of day, etc. Yet, the problem is present and persistent as the numbers reflect that individual continue to make the decision to drive while impaired. The overall performance measure would be based on the reduction of total collisions involving DUI/DUID, and an increase in the total number of DUI/DUID arrests by 10% as result of increased saturated patrols.

DUI/DUID Saturation Patrols & Enforcement Events:

Eight (8) saturation DUI/DUID patrol events will occur in during the four-quarter period of this grant program (Q1=2, Q2=2, Q3=2, Q4=2). The department will conduct saturation patrol events with the goal of increasing their proactive DUI/DUID arrest statistics by 10-15%, which will increase roadway safety, act as a deterrent and preventative measure against DUI driving behavior and improve overall community confidence in addressing hazardous driving related concerns.

DUI Patrol Vehicles:

Two (2) DUI/DUID Enforcement Vehicles (2025 Ford Police Utility vehicles) would be dedicated and utilized during these saturated patrols with dedicated overtime officers assigned to this program. If grant funding is approved for the purchase and build out of the two DUI/DUID Enforcement Vehicles, department staff would immediately initiate a fleet purchase order for the DUI/DUID Enforcment Vehicles within the first month of the performance period (Quarter 1) and proceed with purchase and equipment build out from the Town's contracted vendor. In the event there is a delay on DUI/DUID Enforcement Vehicle availability, the department may re-evaluate and adjust the timeline and number of DUI/DUID saturation patrols within the first quarter of the grant period and increase the frequency of events in Q2-Q4 to fulfill the total number of events.

The estimated timeline for the DUI/DUID Enforcement Vehicles is approximately 2-4 months from the time of purchase to providing a fully equipped vehicle. The department seeks to order the DUI/DUID Enforcement vehicles prior to or during Quarter 1 of the grant period and expects to integrate DUI/DUID Enforcement Vehicles by the end of Quarter 1 or beginning of Quarter 2 to perform programmed DUI/DUID Enforcement saturated patrols. In addition to the grant activities, these vehicles would also be utilized when participating with outside jurisdictional DUI/DUI checkpoints (bi-annually), regionalized traffic enforcement (quarterly), and for ongoing localized DUI/DUID Enforcement and saturated patrols during holidays and special events outside the scheduled grant reimbursed events to promote deterrence. For fleet consistency, the department has selected Ford Patrol Interceptor DUI/DUID vehicles as the primary choice, but based on availability and funding allocated, the department would consider other available fleet options which meet the authorized grant allocation. The department will conduct quarterly vehicle inspections and ensure routine maintenance and repairs are performed on the vehicles in conjunction with the existing vehicle fleet for the remaining service life of the vehicle.

Trainings:

LGMSPD is committed to providing officers with the best training available to enhance their individual knowledge and experience, but more importantly to integrate learned concepts to enhance their overall performance and skillsets in promoting a safe community. The performance measure for sending officers to specialized DUI/DUID training courses would be to see increased performance results of the individual officers when conducting their DUI/DUID investigations and contacts. The department will track SFST vehicle stops (when SFST's were conducted) throughout the grant period and expect an overall increase of DUI/DUID arrests by 10%.

Five (5) officers will be assigned to attend the 24-hour Standard Field Sobriety Tests (SFST) training during the grant period (Q1=2, Q2=3). The department will seek to send 2-3 officers at a time to minimize the impact on staffing at one time. Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs within Q1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic and Patrol Sergeants will conduct audits of trained personnel to ensure that SFST training methods are being utilized during DUI/DUID enforcement stops. Newly trained officers should strive to increase proactive enforcement vehicle stops by 10% upon completion of training.

ITEM NO. 5.

Schedule A
Four (4) officers will be assigned to attend the 16-hour Advanced Roadside Impairment Driving Enforcement (ARIDE) training during the grant period (Q2=2, Q3=2). The department will identify two traffic officers and two patrol officers who have completed the SFST training and who have shown an interest and high level of activity in DUI/DUID enforcement. Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs within Q1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic Sergeant and officers who have attended ARIDE will assist with coordination of the saturation patrol events. ARIDE trained officers should increase proactive DUI/DUID enforcement vehicle stops by 15% upon completion of training and will be encouraged to request assignment to the Traffic Team and Traffic Collision Reconstruction Team. LGMSPD is seeking additional traffic officers who will be assigned primarily to vehicle enforcement, collision investigations, and DUI/DUID Field Training Officers for new officers during their training program.

One (1) DRE officer will be assigned as a Drug Recognition Expert upon successful completion of SFST and ARIDE training within the grant period (Q3=1), and once they have displayed dedication to DUI/DUID investigation and being a department resource and expert for other officers and as needed for courtroom testimony.

Project Performance Evaluation
The Los Gatos-Monte Sereno Police Department's request for staff and equipment funding for DUI/DUID saturation patrols and enforcement, personnel training costs for Standard Field Sobriety Test (SFST) courses, Advanced Roadside Impaired Driving Enforcment (ARIDE) courses, and Drug Recognition Expert (DRE) course, will be evaluated on a quarterly basis by dedicated staff personnel assigned to the Traffic Division & Training Division. A Traffic Sergeant will be assigned to oversee and submit the quarterly performance evaluations, establish and assign staffing and equipment dedicated to DUI/DUID saturation events, and manage overall statistics related to arrests, frequency of DUI/DUID SFST and DRE investigations conducted in the field, and collision tracking as it relates to DUI/DUID. The department will utilize Crossroads Analytics software and Sun Ridge RIMS Records Management System to provide data reports on a quarterly basis, identify hazardous locations relative to collision and DUI/DUID prone areas, day and times of peak violations, and any specific special permitted events and holidays which may influence an increase in DUI/DUID risks (such as major planned events in FY 25/26 hosted within the Santa Clara County - Super Bowl LX and FIFA World Cup). The LGMSPD social media team will also assist in providing community messaging related to increased saturation DUI/DUID patrol efforts and provide the public with statistical results of all efforts. In addition, the LGMSPD Traffic Sergeant is a Town Staff Representative on the Town of Los Gatos Completes Streets and Transportation Committee and will provide updates on the performance of the program on a monthly basis. Finally, data analysis and statistical measures will be reported to CHP-CTG on a quarterly basis to provide performance evaluation results as a part of the grant requirements.

Program Sustainability
The Los Gatos-Monte Sereno Police Department request for grant funding through this grant for FY 25/26 is $248,955.98. LGMSPD is a small agency, 39 sworn officers, 20 non-sworn staff members, and the department has a limited operating expenditure budget for the allocation of additional training funds, additional equipment costs, and the grant program staff overtime costs. The training budget for the entire department does not allow for more than one training per staff member to attend during a 1-year period, and at times based on course and travel costs, often this is reduced based on individual needs and training priorities. This grant request for one-time funding for SFST, ARIDE, and DRE training for select personnel would assist in increasing our internal training programs for future years, allow for greater flexibility with additional staff members who are trained in DUI/DUID, and allow the ability to dedicate trained personnel to future DUI/DUID enforcement efforts and campaigns throughout the region. To assure the value, knowledge and confidence in the materials learned in the trainings, and that this information is passed along to other sworn members of the organization, the department will place an emphasis on training FTO personnel. We recognize that other agencies may also be requesting grant funding, but we ask that the CA CTFG grant administration also consider that LGMSPD has a need for additional officers to be trained (to increase expertise and the ability to be effective in the field and during court testimony) and a need to allocate necessary equipment and resources for a successful DUI/DUID saturation enforcement program over the next year. LGMSPD is committed to the goals and outcomes of this grant program to enhance the safety of the community and to save lives from impaired driving behaviors.

ITEM NO. 5.

Schedule A
The equipment request for this grant program is for two 2025 Ford Explorer Patrol Vehicles which would be utilized by LGMSPD Officers for DUI/DUID saturation patrol efforts and dedicated traffic enforcement efforts by the Traffic Team. The motor officers would transition and utilize these vehicles during inclement weather patterns, and dedicated patrol officers assigned to special events and DUI awareness would share these assets for saturation DUI/DUID scheduled events. LGMSPD in partnership with the Town of Los Gatos fleet manager has discussed the future allocation and replacement of these grant funded vehicles if we were granted this request. LGMSPD and the Town of Los Gatos is prepared to incorporate these requested vehicles into the ongoing Vehicle and Equipment Maintenance and Replacement schedules for the duration of the service life of the vehicles (6 years - through FY 30/31) and have anticipated a fiscal cost replacement for these assets through our annual operating budget process thereafter initial allocation. LGMSPD and the Town of Los Gatos would be responsible for any and all maintenance costs and/or replacement costs of the vehicles during this six-year period and in accordance with fulfillment of the grant requirements.

Administrative Support
The Los Gatos-Monte Sereno Police Department and Town of Los Gatos Administration is fully supportive of pursuing this grant opportunity for ongoing efforts to identify and increase enforcement efforts through saturation directed patrols for impaired DUI/DUID drivers and supplementing training and equipment needs.

The Town of Los Gatos and LGMSPD are familiar with grant management and providing necessary documentation for reimbursement funding and quarterly report documentation. The LGMSPD Traffic Sergeant will be responsible for preparing operational plans, statistical reporting requirements, and staffing grant activities specific to each DUI/DUID saturation patrol event. The Department's Training Manager will coordinate efforts with the Support Services Captain and Budget Analyst in conducting audits and oversight of the selection of personnel who are assigned to attend grant funded training courses. The Traffic Sergeant and Support Services Captain will oversee and manage the allocation of any grant funded vehicles, build-outs, and equipment requests. The Town's Fleet Manager and the Traffic Sergeant have already obtained reliable quotes from reputable and approved government fleet vendors and contractors which the Town already has existing agreements with. It is anticipated that the purchase of the requested grant vehicles and equipment within this application can be made within Quarter 1 of the grant cycle, and any grant funded training and saturation patrol events would occur in Quarter 1 through Quarter 4.

In previous years, the Los Gatos-Monte Sereno Police Department has received grant funding the Office of Traffic Safety for the purchase and implementation of Crossroads Collision Software and Crossroads Electronic Citation module. All quarterly reports, implementation deadlines, and purchasing requirements stipulated by the grant were met for the OTS grant. LGMSPD has not been awarded any other grant funding which would supplement this grant program request, and LGMSPD has never applied for the California Highway Patrol Cannabis Tax Fund Grant Program. The department is excited for this opportunity in pursuing a specific program with dedicated and funded resources in addressing an increase in DUI/DUID incidents, reducing injury related vehicle collisions, and improving local community safety.

ITEM NO. 5.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23354 Los Gatos-Monte Sereno Police Department $248,955.98 Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Patrol Vehicle - Outfitting $70,138.00
Category Sub-Total $70,138.00
Personnel
DUI Saturation Patrol $12,836.16
SFST Training - Attend $16,045.20
DRE Training - Attend $9,627.12
ARIDE Training - Attend $8,557.44
Category Sub-Total $47,065.92
Travel
SFST Training - Attend Travel $5,958.30
DRE Training - Attend Travel $3,706.00
ARIDE Training - Attend Travel $3,357.76
Category Sub-Total $13,022.06
Equipment
DUI Patrol Vehicle $118,730.00
Category Sub-Total $118,730.00
Grant Total $248,955.98

ITEM NO. 5.

Schedule B-1
Budget Narrative
Los Gatos-Monte Sereno Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Patrol Vehicle - Outfitting
$70,138.00
DUI/DUID Vehicles - Outfitting Costs
*Standard (LEHR) Police Vehicle Package Build Out Costs (All Emergency Lighting Equipment, Siren Controls, Speakers, Wiring Harnesses, Prisoner Transport Window bars, Console Mounts, MDC Mounts, Radio Console Harnesses Aux Lighting Retro): $27,070.55 Per Police Vehicle Unit / 2 Vehicle Units + Installation = $54,141.10 *Axon Fleet 3 In-Car Camera ALPR Dash Camera License #80441 Per Unit $588, 2 Qty. = $1,176 *Axon Fleet 3 Camera TAP #80458 Hardware $1,788 Per Unit, 2 Qty. = $3,576 *Motorola Vehicle Mobile Radio APX 8500 Dual Band $4,302.39 Per Unit, 2 Qty. = $8,604.78 *Decals & Tint for 2 Qty. DUI/DUID Enforcement Vehicles = $2,000 *Total Other Direct Costs: Outfitting Costs 2 Qty. DUI/DUID Vehicles = $69,497.88

Personnel
DRE Training - Attend
$9,627.12
1 DRE Training Event = $9627.12
1 Officer / 72 Hours Per Officer = OT Rate $133.71 Per Hour / 72 Hours = 9627.12 DUI Saturation Patrol
$12,836.16
8 DUI Saturation Patrols with 2 Officers for 6-Hour Operational Shifts = 48 Hours Total. 1 Qty. Patrol Officer OT Rate $133.71 / Per Hour / 48 Hours Total for 8 Events = $6,418.08 1 Qty. Patrol Officer OT Rate $133.71 / Per Hour / 48 Hours Total for 8 Events = $6,418.08 - Total 2 Officers OT Costs DUI/DUID Saturation Patrols = $12,836.16 (*OT Rate $133.71 Calculated with Benefits Included)

SFST Training - Attend
$16,045.20
5-SFST Training Events = $16,045.20
5 Officers / 24 Hours Per Officer / 120 Hours = OT Rate $133.71 Per Hr. / 120 Hours = $16,045.20 ARIDE Training - Attend
$8,557.44
Officer OT $133.71 Per Hour / 16 Hours Per Officer / 4 Officers / 64 Hours Total = $8,557.44 Travel
ARIDE Training - Attend Travel
$3,357.76
*ARIDE Training *Sacramento, CA *4 Officers *Mileage $.70 Per mile / 125 Miles Per Way / 2 Ways (250 miles) = $175 *Per-diem (GSA) = $64.50 1st Day / $86.00 per full day / $64.50 Last Day / 2 days = $129 *Lodging ARIDE Sacramento = $150 per nt. + Taxes / 2 nts. = $300
Total $604 Per Officer/ 4 Officers = $2,416.00 Total

ITEM NO. 5.

Schedule B-1
Budget Narrative
Los Gatos-Monte Sereno Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

SFST Training - Attend Travel
$5,958.30
*SFST 24-Hour Training *Sacramento *5 Officers *Mileage = $.070 Per Mile / 125 miles per way / 2 ways (250 miles) = $175 *Per-diem (GSA) = $64.50 1st Day $86.00 per full day $64.50 Last Day / 3 days = $215.00 *Lodging SFST Sacramento = $150 per night + Taxes / 3 nights = $450 Total $840 Per Officer X 5 Officers = $4200 Total

DRE Training - Attend Travel
$3,706.00
*DRE Training *Sacramento, CA, *1 Officer, *Mileage $.70 Per mile / 125 Miles Per Way / 2 Ways (250 miles) = $175, *Per-diem (GSA) = $64.50 1st Day / $86.00 per full day / $64.50 Last Day / 9 days = $731 *Lodging DRE Sacramento = $150 per nt. + Taxes / 9 nts. = $1350
Total = $2256 Per Officer X 1 Officer = $2256

Equipment
DUI Patrol Vehicle
$118,730.00
DUI/DUID Enforcement Vehicles
*(2) 2025 Ford Explorer Police Interceptor Utility Vehicles, Vehicle Spec Options: AWD, 3.3L Ti-VCT V6 FFT gas engine, 10-Speed Auto Transmission, Police Wire Harness Package, Driver/Pass Spotlights *1 Qty Ford Interceptor Vehicle $55,858.14 Per Unit / 2 Qty. Units Ford Interceptor Vehicles = $111,716.28 Total Vehicle Purchase Costs

ITEM NO. 5.

PREPARED BY: Clinton Tada
Police Captain
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/05/2025
ITEM NO: 6
DATE: August 5, 2025
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Adopt a Resolution Approving the Acceptance of the 2025-26 California Highway Patrol Cannabis Tax Fund Grant Program Award for the Town of Los Gatos and Los Gatos-Monte Sereno Police Department in the Amount of $248,955.98; Authorize Parks and Public Works to Purchase Two Police Interceptor Vehicles with Fit Ups required for Police Patrol at an estimated cost of $188,868 and add these vehicles to the Town’s Fleet Inventory; Authorize any additional cost to complete the vehicle fit-up, estimated not to exceed $25,000; and Authorize revenue and expenditure budget adjustments in the amount of $248,955.98 to receive and expend the grant proceeds.

RECOMMENDATION: Approve the following actions:
a. Adopt a resolution approving the acceptance of the California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP) grant award in the amount of $248,955.98, and direct staff to implement the grant-funded program activities, consistent with the attached grant documents and Town policies;
b. Authorize Parks and Public Works to Purchase two police interceptor vehicles with fit-ups required for Police Patrol at an estimated cost of $188,868 and add these vehicles to the Town’s Fleet Inventory; and
c. Authorize any additional cost to complete the vehicle fit-up, estimated not to exceed $25,000, with funding allocation from the Police Department operating budget.
d. Authorize revenue and expenditure budget adjustments in the amount of $248,955.98 to receive and expend the grant
proceeds.

ITEM NO. 6.

PAGE 2 OF 5
SUBJECT: 2025-26 Cannabis Tax Fund Grant Program Award
DATE: August 5, 2025
FISCAL IMPACT:

The Town of Los Gatos will receive $248,955.98 in state grant funding to support enhanced DUI enforcement, officer training, and the acquisition of two new marked patrol vehicles with supporting equipment. There are no matching funds required, and all eligible costs must be incurred and reimbursed within the one-year grant performance period (July 1, 2025 – June 30, 2026). Failure to comply with grant requirements may result in repayment obligations or loss of eligibility for future funding.

The CHP grant will be paid to the Town on a reimbursement basis. The procurement of two vehicles will be funded through the Police Operating Grant Program.

While the grant fully covers the purchase and outfitting of the vehicles, the Town will assume all ongoing operating and maintenance costs for the vehicles over their anticipated six-year useful life, in accordance with Town vehicle policy and grant terms. These additional operating costs will be included in the Public Works Fleet Operating Budget and are expected to be managed within the existing fleet cost structure.

In accordance with the Town Council Policy 4-05 (Town Vehicle and Equipment Acquisition and Replacement Policy), these grant-funded vehicles will not be added to the Town’s vehicle replacement list and will be auctioned at the end of their useful life.

STRATEGIC PRIORITIES:

This item aligns with the Core Goals of Fiscal Stability and Public Safety by enhancing public safety resources with grant funding.

BACKGROUND:

Overview of the Cannabis Tax Fund Grant Program
In 2016, California passed Proposition 64 (the Control, Regulation, and Taxation of Adult Use of Marijuana Act or AUMA). Voters mandated the State to set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations with the goal of reducing impaired driving collisions, increasing public awareness surrounding the dangers of impaired driving, and promoting safer travel on public roadways.

The Cannabis Tax Fund Grant Program (CTFGP), administered by the California Highway Patrol (CHP), was established under the Control, Regulate, and Tax Adult Use Marijuana Act (Proposition 64). The program’s purpose is to provide financial assistance to local law enforcement agencies to:

ITEM NO. 6.

PAGE 3 OF 5
SUBJECT: 2025-26 Cannabis Tax Fund Grant Program Award
DATE: August 5, 2025
 Educate the public on the dangers of impaired driving (including cannabis and other drugs),
 Enforce impaired driving laws, and
 Improve agency effectiveness through training and acquisition of enforcement-related equipment.

For the 2025-26 cycle, the CTFGP made approximately $13 million available to small and midsize law enforcement agencies statewide. Each eligible agency could apply for up to $500,000 in funding. Eligible costs include:
 Personnel costs (such as overtime for DUI enforcement activities),  Training for officers (Standardized Field Sobriety Test [SFST], Advanced Roadside Impaired Driving Enforcement [ARIDE], Drug Recognition Expert [DRE]),  Equipment purchases (including patrol vehicles outfitted for DUI enforcement), and  Public education and outreach efforts.

Key Program Requirements:
 Grant funds must be used for new or expanded DUI enforcement activities—not to supplant existing budgets.
 All activities and expenses must be completed within the one-year project period (July 1, 2025 – June 30, 2026).
 Equipment purchases must support the project objectives, and items with a useful life beyond the grant period (such as vehicles) must remain in law enforcement service for DUI enforcement for their full useful life (anticipated six years).  Grantees must comply with detailed reporting, audit, and equipment management requirements, including quarterly performance and financial reporting, inventory control, and records retention for a minimum of five years after grant completion.

In February 2025, the Police Department applied to the California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP), and on June 13, 2025, the Los Gatos-Monte Sereno Police Department was notified of conditional approval for CTFGP funding in the amount of $248,955.98 (see Attachment 5, Intent to Award Letter). The Grant Agreement (Attachment 1) was executed by the deadline of July 4, 2025 to ensure the Town did not lose the funding associated with the grant.

DISCUSSION:

Town Grant Application
The Town’s application for CTFGP funding was developed by the Los Gatos-Monte Sereno Police Department and reflects a comprehensive strategy to reduce impaired driving risks in the community.

ITEM NO. 6.

PAGE 4 OF 5
SUBJECT: 2025-26 Cannabis Tax Fund Grant Program Award
DATE: August 5, 2025
Key elements of the application include:
 Problem Statement: The Town experiences elevated risks of impaired driving due to high cut-through traffic, downtown nightlife, and anticipated large-scale events (Super Bowl LX and FIFA World Cup). Data indicates a concerning increase in DUI arrests and DUI-involved traffic collisions in recent years.
 Proposed Solution:
o Enhanced Enforcement: Eight dedicated DUI saturation patrol events (two officers, six hours each) targeting high-risk periods and locations. o Training: Funding for five officers to attend SFST training, four officers to attend ARIDE training, and one officer to complete Drug Recognition Expert certification. This will strengthen the department’s ability to detect and process impaired drivers.
o Equipment: Acquisition and outfitting of two new Ford Explorer Police Interceptor Utility vehicles, to be dedicated to DUI enforcement during the grant period and integrated into ongoing traffic enforcement operations.  While hybrid vehicles provide environmental and long-term cost benefits and follow Town vehicle purchasing policy, the grant agreement specified gas vehicles. In addition, the Police Department and Parks and Public Works Department are reviewing hybrid patrol vehicle options to evaluate their pursuit performance and operational reliability. Due to the timing constraints of the grant and vehicle purchasing timelines, there was insufficient time to complete this review and renegotiate for the possibility of hybrid vehicles. As a result, the two patrol vehicles funded through this grant will be gas vehicles. In the future, hybrid options will continue to be considered, while reviewing for the operational demands of police work. Funding for maintenance and fuel costs will need to be incorporated into the PPW Operating Budget for Fleet Operations of these vehicles.
 Performance Measures:
o Increase DUI arrests by at least 10% through proactive enforcement. o Track DUI collisions and enforcement activity, and report quarterly to the CHP. o Incorporate trained officers’ skills into daily operations and future field training programs.

Grant Agreement Requirements
Upon acceptance, the Town is legally obligated to:
 Adhere to all project, reporting, and financial requirements set forth in the grant application, agreement, and applicable state regulations (Title 13, California Code of Regulations, Division 2, Chapter 13).
 Use all grant-funded equipment and vehicles primarily for DUI enforcement and education for a minimum of six years.

ITEM NO. 6.

PAGE 5 OF 5
SUBJECT: 2025-26 Cannabis Tax Fund Grant Program Award
DATE: August 5, 2025
 Submit quarterly and closeout reports documenting progress, performance, and expenditures, and maintain supporting documentation for a minimum of five years after the grant ends.
 Follow Town policy on vehicle acquisition, assignment, maintenance, and eventual replacement or disposal, while also complying with CHP notification and approval processes regarding equipment disposition.
 Comply with all other state and federal administrative requirements, including nondiscrimination, conflict of interest, drug-free workplace, and financial management standards.

Next Steps and Required Action
To receive the grant funding, a resolution from the Town Council is required to formally accept the funds. Timely acceptance will allow staff to initiate vehicle procurement, enroll officers in scheduled training programs, and schedule the required enforcement operations to maximize the benefit of the award within the allowed timeline.

CONCLUSION:

Acceptance of the 2025-26 California Highway Patrol Cannabis Tax Fund Grant would provide funding to support enhancing DUI response with no General Fund contributions required.

COORDINATION:

This report was coordinated with the Los Gatos Monte Sereno Police Department, Finance Director, Public Works Department, Town Attorney, and Town Manager.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Grant Agreement (FY25/26 CTFGP Law Enforcement – Los Gatos-Monte Sereno PD)

2. Grant Application (Los Gatos-Monte Sereno Police Department)

3. CHP FY25-26 CTFGP Request for Application

4. Quick-Reference Guide (CHP Cannabis Grants Unit)

5. CTFGP Intent to Award Letter (CHP)

6. Town Vehicle and Equipment Acquisition and Replacement Policy

7. Draft Resolution

ITEM NO. 6.

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23354 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Los Gatos-Monte Sereno Police Department

2. NAME OF ORGANIZATION/AGENCY
Los Gatos-Monte Sereno Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Los Gatos-Monte Sereno Police Department /Support Services/Traffic Division

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $248,955.98

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
x Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure x Schedule B – Detailed Budget Estimate
x Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Chris Constantin
Title: Town Manager
Phone: (408) 354-6837
Address: 110 E Main Street
Los Gatos, CA 95030
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Heather St. John
Title: Senior Management Analyst
Phone: (408) 827-3218
Address: 110 E Main Street
Los Gatos, CA 95030
Chris
Constantin
Digitally signed by Chris
Constantin
Date: 2025.07.03 12:24:01
-07'00' 7/3/2025
ATTACHMENT 1

ITEM NO. 6.

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

ITEM NO. 6.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

ITEM NO. 6.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

ITEM NO. 6.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

ITEM NO. 6.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

ITEM NO. 6.

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

ITEM NO. 6.

Schedule A
Los Gatos-Monte Sereno Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Los Gatos-Monte Sereno Police Department (LGMSPD) is dedicated to vehicle enforcement efforts in order to maintain safer streets and reduce property damage, injuries, and fatal collisions as result of impaired driving behaviors. During Fiscal Year 2025/26, LGMSPD's proposed project seeks to increase DUI/DUID directed patrol and saturated enforcement efforts, enhance officer training and expertise, and fund DUI/DUID enforcement tools and equipment. The funding request for this project consists of staff salary overtime costs for eight (8) dedicated saturation enforcement events (for two officers at 6-hour durations), two (2) dedicated marked DUI enforcement patrol vehicles, Standard Field Sobriety Tests (SFST) training costs for five (5) officers, Advanced Roadside Impairment Driving Enforcement (ARIDE) training costs for four (4) officers, and Drug Recognition Expert (DRE) training costs for one (1) officer.

Problem Statement & Proposed Solution
The Los Gatos-Monte Sereno Police Department is in the Santa Clara County and provides police services for the Town of Los Gatos and City of Montes Sereno. The jurisdictions have a combined total of approximately 13.5 square miles of geographical land a residential population of approximately 36,000 people. During the day, physical population in Los Gatos is increased by 30% due to students attending Los Gatos schools, daytime workers at local businesses and residences, commuters, and traveled visitors. Los Gatos has two major state highways, (Hwy 17 and Hwy 85) which run directly through the Town of Los Gatos and act as a primary thoroughfare for vehicular traffic to and from the Santa Clara County and Santa Cruz County. Similar to many small towns which are located in between major destination cities and as a county border jurisdiction, the Town experiences the significant and negative impacts of elevated cut-thru vehicle traffic on local arterial streets when highways are congested. Primarily, this is prevalent during the summer months from beach traffic, bad weather in the winter months, and when Hwy 17 experiences vehicle collisions and hazards. In previous years, the Town Council along with Town staff requested assistance from state officials with addressing the local traffic impacts but given the current infrastructure and number of vehicles traveled, this problem is a complex issue to resolve and continues to persist and pose an increase to vehicle and roadway safety in the downtown neighborhoods of Los Gatos. The increased vehicle traffic and long traffic delays congesting the downtown business district and residential neighborhoods often leads to bad driving behaviors and the potential for hazardous conditions. In Fiscal Year 2025/26 the Santa Clara County will host two major national sporting events, Super Bowl LX and FIFA World Cup. These events will likely compound population and traffic flow in surrounding jurisdictions and dramatically increase some of the DUI/DUID concerns posed to the town for several weeks of the event festivities.

The Los Gatos-Monte Sereno Police Department has been closely tracking traffic collision data over the past several years due to recent collision fatalities and community concern and outreach for safer streets due to excessive speeds, impaired driving, and overall traffic congestion. Additionally, the Town has seen an increase in the economic vitality of local businesses downtown, specifically an increase in the food and beverage industry which attracts restaurant and bar patrons during peak times. This has led to increased calls for service in the downtown business district involving vehicle traffic and alcohol intoxication related incidents.

Between 2022 and 2024 the Town of Los Gatos permitted special events which contained an Alcohol beverage Control License/Permit issued (for the special event) increased from 6 events per year to 24 special events in 2024. This metric also contributes to an alcohol consumption, intoxication, and potential for impaired driving on special event permitted dates.

ITEM NO. 6.

Schedule A
The department reviewed various data points in the last several years and have identified some concerning trends related to DUI/DUID and vehicle collisions. In 2022, LGMSPD reported a total of 192 vehicle collisions, 58 which involved injuries (30%). In 2023, this alarming trend increased to a reported 213 total vehicle collisions, 85 which involved injuries (40%). In 2022, 8% of the collisions involving DUI/DUID resulted in injuries to involved parties and in 2023 this statistic dramatically increased to 30% of the DUI/DUID collisions resulted in injuries to involved parties. In 2024, the rising trend of collisions involving DUI/DUID which resulted in injuries to involved parties increased again to 35%. LGMSPD is committed to reducing the number of injured parties as result of vehicle collisions and specifically reducing the injury collisions which involved impaired DUI/DUID driving behaviors.

Data related to driving under the influence or driving while impaired without traffic collisions as a factor was also reviewed and resulted in trends of significant increase. In 2022, LGMSPD made 47 arrests involving DUI/DUID and in 2023 made 50 arrests involving DUI/DUID. In 2024, additional patrol enforcement during peak DUI/DUID times and locations were targeted by patrol officers, which resulted in 70 DUI/DUID related arrests, an increase of 40% in DUI/DUID arrests made within a two-year period. It should also be noted that the average Blood Alcohol Content (BAC) level of drivers arrested in 2024 was .15%, almost doubled the legal limit of .08%. The increase in arrests and interventive measures taken to combat driving while impaired is contributed primarily to increased patrols and enforcement efforts by officers during a patrol shift. While directed enforcement efforts have proven to be effective in increasing intervention and the number of arrests for DUI/DUID., this also proves that impaired driving behaviors are present within the targeted areas of the jurisdiction. With current staffing shortages the ability for patrol resources to focus primarily on traffic and DUI/DUID enforcement on a regular basis is minimal, and these metrics are primarily reflective of directed enforcement during patrol discretionary time in between calls for service. Traffic officers are often integrated with patrol staffing and conduct additional overtime high visibility traffic enforcement in and around the downtown business district, during and post special town events, and during elevated traffic congested times.

Although, directed saturated enforcement events with dedicated resources with a primary focus on DUI/DUID enforcement would increase productivity and statistical measures.

Patrol vehicles equipped with emergency equipment, safety equipment, and prisoner transportation capabilities are required to conduct special enforcement efforts and are assigned to patrol officers on every shift. LGMSPD currently has a limited inventory of 11 patrol equipped vehicles in the fleet to outfit 10 patrol officers on any given day. The need for additional patrol vehicles is paramount to allow motor officers and special traffic enforcement officers to be able to perform saturated patrols throughout the year, and to increase the effectiveness of any saturated or directed enforcement efforts and campaigns.

In addition, LGMSPD has experienced a lot of transition in sworn personnel due to attrition in the last two years. Currently, over 40 % of sworn personnel has less than four years of experience, and less than 35% of all sworn personnel have attended a Standard Field Sobriety Tests (SFST) training, less than 10% have attended an Advanced Roadside Impairment Driving Enforcement (ARIDE) training, and 0% are Drug Recognition Expert (DRE) certified. The department recognizes the importance of these trainings and has incorporated these into the department training plan and also utilizes the expertise from these trainings to incorporate into the Community Police Academy for public awareness. Although, given the rate of turnover and overall personnel costs to allow officers to attend these trainings and enhance their DUI/DUID experience it is financially burdensome to a small agency. Due to overtime budgetary constraints and anticipated fiscal deficits, the allocation of overtime costs for adequate and dedicated saturation DUI/DUID enforcement in addition to patrol resources does not appear to be feasible under the existing Police Operating Budget, without the consideration of grant funding to assist with achieving goals and expectations. The CA-CTFG funding opportunity fits these exact goals in providing grant funds to support local small agencies in DUI/DUID enforcement efforts, reducing vehicle collision injuries, and promoting the awareness and education of the negative impacts of DUI/DUID driving behaviors.

ITEM NO. 6.

Schedule A
Performance Measures/Scope of Work
The Los Gatos-Monte Sereno Police Department has seen an increase in DUI/DUID arrests within the last two years by 40%. This overwhelming increase can be contributed to variable factors of increased vehicle stops by patrol officers, geographic location within proximity of alcohol establishments, time of day, etc. Yet, the problem is present and persistent as the numbers reflect that individual continue to make the decision to drive while impaired. The overall performance measure would be based on the reduction of total collisions involving DUI/DUID, and an increase in the total number of DUI/DUID arrests by 10% as result of increased saturated patrols.

DUI/DUID Saturation Patrols & Enforcement Events:

Eight (8) saturation DUI/DUID patrol events will occur in during the four-quarter period of this grant program (Q1=2, Q2=2, Q3=2, Q4=2). The department will conduct saturation patrol events with the goal of increasing their proactive DUI/DUID arrest statistics by 10-15%, which will increase roadway safety, act as a deterrent and preventative measure against DUI driving behavior and improve overall community confidence in addressing hazardous driving related concerns.

DUI Patrol Vehicles:

Two (2) DUI/DUID Enforcement Vehicles (2025 Ford Police Utility vehicles) would be dedicated and utilized during these saturated patrols with dedicated overtime officers assigned to this program. If grant funding is approved for the purchase and build out of the two DUI/DUID Enforcement Vehicles, department staff would immediately initiate a fleet purchase order for the DUI/DUID Enforcment Vehicles within the first month of the performance period (Quarter 1) and proceed with purchase and equipment build out from the Town's contracted vendor. In the event there is a delay on DUI/DUID Enforcement Vehicle availability, the department may re-evaluate and adjust the timeline and number of DUI/DUID saturation patrols within the first quarter of the grant period and increase the frequency of events in Q2-Q4 to fulfill the total number of events.

The estimated timeline for the DUI/DUID Enforcement Vehicles is approximately 2-4 months from the time of purchase to providing a fully equipped vehicle. The department seeks to order the DUI/DUID Enforcement vehicles prior to or during Quarter 1 of the grant period and expects to integrate DUI/DUID Enforcement Vehicles by the end of Quarter 1 or beginning of Quarter 2 to perform programmed DUI/DUID Enforcement saturated patrols. In addition to the grant activities, these vehicles would also be utilized when participating with outside jurisdictional DUI/DUI checkpoints (bi-annually), regionalized traffic enforcement (quarterly), and for ongoing localized DUI/DUID Enforcement and saturated patrols during holidays and special events outside the scheduled grant reimbursed events to promote deterrence. For fleet consistency, the department has selected Ford Patrol Interceptor DUI/DUID vehicles as the primary choice, but based on availability and funding allocated, the department would consider other available fleet options which meet the authorized grant allocation. The department will conduct quarterly vehicle inspections and ensure routine maintenance and repairs are performed on the vehicles in conjunction with the existing vehicle fleet for the remaining service life of the vehicle.

Trainings:

LGMSPD is committed to providing officers with the best training available to enhance their individual knowledge and experience, but more importantly to integrate learned concepts to enhance their overall performance and skillsets in promoting a safe community. The performance measure for sending officers to specialized DUI/DUID training courses would be to see increased performance results of the individual officers when conducting their DUI/DUID investigations and contacts. The department will track SFST vehicle stops (when SFST's were conducted) throughout the grant period and expect an overall increase of DUI/DUID arrests by 10%.

Five (5) officers will be assigned to attend the 24-hour Standard Field Sobriety Tests (SFST) training during the grant period (Q1=2, Q2=3). The department will seek to send 2-3 officers at a time to minimize the impact on staffing at one time. Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs within Q1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic and Patrol Sergeants will conduct audits of trained personnel to ensure that SFST training methods are being utilized during DUI/DUID enforcement stops. Newly trained officers should strive to increase proactive enforcement vehicle stops by 10% upon completion of training.

ITEM NO. 6.

Schedule A
Four (4) officers will be assigned to attend the 16-hour Advanced Roadside Impairment Driving Enforcement (ARIDE) training during the grant period (Q2=2, Q3=2). The department will identify two traffic officers and two patrol officers who have completed the SFST training and who have shown an interest and high level of activity in DUI/DUID enforcement. Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs within Q1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic Sergeant and officers who have attended ARIDE will assist with coordination of the saturation patrol events. ARIDE trained officers should increase proactive DUI/DUID enforcement vehicle stops by 15% upon completion of training and will be encouraged to request assignment to the Traffic Team and Traffic Collision Reconstruction Team. LGMSPD is seeking additional traffic officers who will be assigned primarily to vehicle enforcement, collision investigations, and DUI/DUID Field Training Officers for new officers during their training program.

One (1) DRE officer will be assigned as a Drug Recognition Expert upon successful completion of SFST and ARIDE training within the grant period (Q3=1), and once they have displayed dedication to DUI/DUID investigation and being a department resource and expert for other officers and as needed for courtroom testimony.

Project Performance Evaluation
The Los Gatos-Monte Sereno Police Department's request for staff and equipment funding for DUI/DUID saturation patrols and enforcement, personnel training costs for Standard Field Sobriety Test (SFST) courses, Advanced Roadside Impaired Driving Enforcment (ARIDE) courses, and Drug Recognition Expert (DRE) course, will be evaluated on a quarterly basis by dedicated staff personnel assigned to the Traffic Division & Training Division. A Traffic Sergeant will be assigned to oversee and submit the quarterly performance evaluations, establish and assign staffing and equipment dedicated to DUI/DUID saturation events, and manage overall statistics related to arrests, frequency of DUI/DUID SFST and DRE investigations conducted in the field, and collision tracking as it relates to DUI/DUID. The department will utilize Crossroads Analytics software and Sun Ridge RIMS Records Management System to provide data reports on a quarterly basis, identify hazardous locations relative to collision and DUI/DUID prone areas, day and times of peak violations, and any specific special permitted events and holidays which may influence an increase in DUI/DUID risks (such as major planned events in FY 25/26 hosted within the Santa Clara County - Super Bowl LX and FIFA World Cup). The LGMSPD social media team will also assist in providing community messaging related to increased saturation DUI/DUID patrol efforts and provide the public with statistical results of all efforts. In addition, the LGMSPD Traffic Sergeant is a Town Staff Representative on the Town of Los Gatos Completes Streets and Transportation Committee and will provide updates on the performance of the program on a monthly basis. Finally, data analysis and statistical measures will be reported to CHP-CTG on a quarterly basis to provide performance evaluation results as a part of the grant requirements.

Program Sustainability
The Los Gatos-Monte Sereno Police Department request for grant funding through this grant for FY 25/26 is $248,955.98. LGMSPD is a small agency, 39 sworn officers, 20 non-sworn staff members, and the department has a limited operating expenditure budget for the allocation of additional training funds, additional equipment costs, and the grant program staff overtime costs. The training budget for the entire department does not allow for more than one training per staff member to attend during a 1-year period, and at times based on course and travel costs, often this is reduced based on individual needs and training priorities. This grant request for one-time funding for SFST, ARIDE, and DRE training for select personnel would assist in increasing our internal training programs for future years, allow for greater flexibility with additional staff members who are trained in DUI/DUID, and allow the ability to dedicate trained personnel to future DUI/DUID enforcement efforts and campaigns throughout the region. To assure the value, knowledge and confidence in the materials learned in the trainings, and that this information is passed along to other sworn members of the organization, the department will place an emphasis on training FTO personnel. We recognize that other agencies may also be requesting grant funding, but we ask that the CA CTFG grant administration also consider that LGMSPD has a need for additional officers to be trained (to increase expertise and the ability to be effective in the field and during court testimony) and a need to allocate necessary equipment and resources for a successful DUI/DUID saturation enforcement program over the next year. LGMSPD is committed to the goals and outcomes of this grant program to enhance the safety of the community and to save lives from impaired driving behaviors.

ITEM NO. 6.

Schedule A
The equipment request for this grant program is for two 2025 Ford Explorer Patrol Vehicles which would be utilized by LGMSPD Officers for DUI/DUID saturation patrol efforts and dedicated traffic enforcement efforts by the Traffic Team. The motor officers would transition and utilize these vehicles during inclement weather patterns, and dedicated patrol officers assigned to special events and DUI awareness would share these assets for saturation DUI/DUID scheduled events. LGMSPD in partnership with the Town of Los Gatos fleet manager has discussed the future allocation and replacement of these grant funded vehicles if we were granted this request. LGMSPD and the Town of Los Gatos is prepared to incorporate these requested vehicles into the ongoing Vehicle and Equipment Maintenance and Replacement schedules for the duration of the service life of the vehicles (6 years - through FY 30/31) and have anticipated a fiscal cost replacement for these assets through our annual operating budget process thereafter initial allocation. LGMSPD and the Town of Los Gatos would be responsible for any and all maintenance costs and/or replacement costs of the vehicles during this six-year period and in accordance with fulfillment of the grant requirements.

Administrative Support
The Los Gatos-Monte Sereno Police Department and Town of Los Gatos Administration is fully supportive of pursuing this grant opportunity for ongoing efforts to identify and increase enforcement efforts through saturation directed patrols for impaired DUI/DUID drivers and supplementing training and equipment needs.

The Town of Los Gatos and LGMSPD are familiar with grant management and providing necessary documentation for reimbursement funding and quarterly report documentation. The LGMSPD Traffic Sergeant will be responsible for preparing operational plans, statistical reporting requirements, and staffing grant activities specific to each DUI/DUID saturation patrol event. The Department's Training Manager will coordinate efforts with the Support Services Captain and Budget Analyst in conducting audits and oversight of the selection of personnel who are assigned to attend grant funded training courses. The Traffic Sergeant and Support Services Captain will oversee and manage the allocation of any grant funded vehicles, build-outs, and equipment requests. The Town's Fleet Manager and the Traffic Sergeant have already obtained reliable quotes from reputable and approved government fleet vendors and contractors which the Town already has existing agreements with. It is anticipated that the purchase of the requested grant vehicles and equipment within this application can be made within Quarter 1 of the grant cycle, and any grant funded training and saturation patrol events would occur in Quarter 1 through Quarter 4.

In previous years, the Los Gatos-Monte Sereno Police Department has received grant funding the Office of Traffic Safety for the purchase and implementation of Crossroads Collision Software and Crossroads Electronic Citation module. All quarterly reports, implementation deadlines, and purchasing requirements stipulated by the grant were met for the OTS grant. LGMSPD has not been awarded any other grant funding which would supplement this grant program request, and LGMSPD has never applied for the California Highway Patrol Cannabis Tax Fund Grant Program. The department is excited for this opportunity in pursuing a specific program with dedicated and funded resources in addressing an increase in DUI/DUID incidents, reducing injury related vehicle collisions, and improving local community safety.

ITEM NO. 6.

Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
23354 Los Gatos-Monte Sereno Police Department $248,955.98

Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Patrol Vehicle - Outfitting $70,138.00
Category Sub-Total $70,138.00
Personnel
DUI Saturation Patrol $12,836.16
SFST Training - Attend $16,045.20
DRE Training - Attend $9,627.12
ARIDE Training - Attend $8,557.44
Category Sub-Total $47,065.92
Travel
SFST Training - Attend Travel $5,958.30
DRE Training - Attend Travel $3,706.00
ARIDE Training - Attend Travel $3,357.76
Category Sub-Total $13,022.06
Equipment
DUI Patrol Vehicle $118,730.00
Category Sub-Total $118,730.00

Grant Total $248,955.98

ITEM NO. 6.

Schedule B-1
Budget Narrative

Los Gatos-Monte Sereno Police Department

Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs

DUI Patrol Vehicle - Outfitting
$70,138.00
DUI/DUID Vehicles - Outfitting Costs
*Standard (LEHR) Police Vehicle Package Build Out Costs (All Emergency Lighting Equipment, Siren Controls, Speakers, Wiring Harnesses, Prisoner Transport Window bars, Console Mounts, MDC Mounts, Radio Console Harnesses Aux Lighting Retro): $27,070.55 Per Police Vehicle Unit / 2 Vehicle Units + Installation = $54,141.10 *Axon Fleet 3 In-Car Camera ALPR Dash Camera License #80441 Per Unit $588, 2 Qty. = $1,176 *Axon Fleet 3 Camera TAP #80458 Hardware $1,788 Per Unit, 2 Qty. = $3,576 *Motorola Vehicle Mobile Radio APX 8500 Dual Band $4,302.39 Per Unit, 2 Qty. = $8,604.78 *Decals & Tint for 2 Qty. DUI/DUID Enforcement Vehicles = $2,000 *Total Other Direct Costs: Outfitting Costs 2 Qty. DUI/DUID Vehicles = $69,497.88

Personnel

DRE Training - Attend
$9,627.12
1 DRE Training Event = $9627.12
1 Officer / 72 Hours Per Officer = OT Rate $133.71 Per Hour / 72 Hours = 9627.12

DUI Saturation Patrol
$12,836.16
8 DUI Saturation Patrols with 2 Officers for 6-Hour Operational Shifts = 48 Hours Total. 1 Qty. Patrol Officer OT Rate $133.71 / Per Hour / 48 Hours Total for 8 Events = $6,418.08 1 Qty. Patrol Officer OT Rate $133.71 / Per Hour / 48 Hours Total for 8 Events = $6,418.08 - Total 2 Officers OT Costs DUI/DUID Saturation Patrols = $12,836.16 (*OT Rate $133.71 Calculated with Benefits Included)

SFST Training - Attend
$16,045.20
5-SFST Training Events = $16,045.20
5 Officers / 24 Hours Per Officer / 120 Hours = OT Rate $133.71 Per Hr. / 120 Hours = $16,045.20

ARIDE Training - Attend
$8,557.44
Officer OT $133.71 Per Hour / 16 Hours Per Officer / 4 Officers / 64 Hours Total = $8,557.44

Travel

ARIDE Training - Attend Travel
$3,357.76
*ARIDE Training *Sacramento, CA *4 Officers *Mileage $.70 Per mile / 125 Miles Per Way / 2 Ways (250 miles) = $175 *Per-diem (GSA) = $64.50 1st Day / $86.00 per full day / $64.50 Last Day / 2 days = $129 *Lodging ARIDE Sacramento = $150 per nt. + Taxes / 2 nts. = $300
Total $604 Per Officer/ 4 Officers = $2,416.00 Total

ITEM NO. 6.

Schedule B-1
Budget Narrative

Los Gatos-Monte Sereno Police Department

Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

SFST Training - Attend Travel
$5,958.30
*SFST 24-Hour Training *Sacramento *5 Officers *Mileage = $.070 Per Mile / 125 miles per way / 2 ways (250 miles) = $175 *Per-diem (GSA) = $64.50 1st Day $86.00 per full day $64.50 Last Day / 3 days = $215.00 *Lodging SFST Sacramento = $150 per night + Taxes / 3 nights = $450 Total $840 Per Officer X 5 Officers = $4200 Total

DRE Training - Attend Travel
$3,706.00
*DRE Training *Sacramento, CA, *1 Officer, *Mileage $.70 Per mile / 125 Miles Per Way / 2 Ways (250 miles) = $175, *Per-diem (GSA) = $64.50 1st Day / $86.00 per full day / $64.50 Last Day / 9 days = $731 *Lodging DRE Sacramento = $150 per nt. + Taxes / 9 nts. = $1350
Total = $2256 Per Officer X 1 Officer = $2256

Equipment

DUI Patrol Vehicle
$118,730.00
DUI/DUID Enforcement Vehicles
*(2) 2025 Ford Explorer Police Interceptor Utility Vehicles, Vehicle Spec Options: AWD, 3.3L Ti-VCT V6 FFT gas engine, 10-Speed Auto Transmission, Police Wire Harness Package, Driver/Pass Spotlights *1 Qty Ford Interceptor Vehicle $55,858.14 Per Unit / 2 Qty. Units Ford Interceptor Vehicles = $111,716.28 Total Vehicle Purchase Costs

ITEM NO. 6.

Los Gatos-Monte Sereno Police Department
Prepared by Los Gatos-Monte Sereno Police Department
for California Highway Patrol (CHP) Law Enforcement: Small and Mid-Size Organizations/Agencies FY 2025/2026 Submitted by Clint Tada
Submitted on 02/21/2025 12:30 PM Pacific Standard Time
ATTACHMENT 2

ITEM NO. 6.

Opportunity Details
Opportunity Information
Title
Law Enforcement: Small and Mid-Size Organizations/Agencies FY2025/2026 Description
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

Awarding Agency Name
California Highway Patrol
Agency Contact Name
Cannabis Grants Unit (CGU)
Agency Contact Phone
916-843-4360
Agency Contact Email
[email protected]
Fund Activity Categories
Education, Law, Justice and Legal Services
Manager
Cannabis Grants Unit (CGU)
Opportunity Posted Date
1/8/2025
Public Link
https://www.gotomygrants.com/Public/Opportunities/Details/cd30d005-b1e2-4785-86ba-ea5c151bd666 Is Published
Yes
Funding Information
Opportunity Funding
$13,000,000.00
Funding Sources
State
Funding Source Description
With the passage of Proposition 64 in 2016, The Control, Regulate, and Tax Adult Use Marijuana Act (AUMA), California voters mandated the state to set aside funding for the CHP to provide grants to local governments and Qualified Nonprofit Organizations for the education, prevention, and enforcement of impaired driving laws pursuant to Section 34019 (f)(3)(B) Revenue and Taxation Code (RTC).

Funding Restrictions
State Agencies/Departments, please refer to Section 34019 (f)(3)(B) RTC and California Code of Regulations, Title 13,

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Division 2, Chapter 13, for additional information.

Award Information
Award Range
$500,000.00 Ceiling
Award Period
07/01/2025 - 06/30/2026
Award Type
Competitive
Indirect Costs Allowed
No
Matching Requirement
No
Submission Information
Submission Window
01/08/2025 8:00 AM - 02/28/2025 5:00 PM
Submission Timeline Type
One Time
Submission Timeline Additional Information
GRANT APPLICATIONS ARE DUE FEBRUARY23, 2025, BY5:00 PM PST. EXTENDED TO FEBRUARY28, 2025, BY5:00 PM PST.

Grant Applicants are advised to ask submittal questions well before the deadline. The Cannabis Grants Unit (CGU) cannot guarantee an immediate response and the Grant Management System (GMS) will automatically close at 5:00 PM PST. Once a Grant Application is submitted through the GMS, Grant Applicants may not add, edit, or delete any Grant Application information.

Question Submission Information
Question SubmissionOpen Date
01/08/2025 8:00 AM
Question Submission Close Date
02/28/2025 5:00 PM
Question Submission Email Address
[email protected]
Question Submission Additional Information
GRANT APPLICATIONS ARE DUE FEBRUARY23, 2025, BY5:00 PM PST. EXTENDED TO FEBRUARY28, 2025, BY5:00 PM PST.

CGU Office Hours:

Monday through Friday
8:00 am to 5:00 pm
If assistance is required, please contact the Cannabis Grants Unit no later than Friday, February 21, 2025.

Attachments
Grant Application Evaluation Criteria

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

FY25-26 RFA - Law Enforcement Small and Mid-Size
Eligibility Information
Eligibility Type
Public
Additional Eligibility Information
Small and Mid-Size Law Enforcement Organizations/Agencies, with the primary function of enforcing traffic laws, which includes responding to calls, making arrests, and issuing citations, pursuant to the California Penal Code, California Vehicle Code, and California Health and Safety Code
Small-Size Law Enforcement Organizations/Agencies: 100 employees or less Mid-Size Law Enforcement Organizations/Agencies: 500 employees or less Additional Information
Additional Information URL
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program Award Administration Information
State Award Notices
Awards will be announced in May and June 2025.

Administrative and National Policy Requirements
The California Highway Patrol (CHP) adopted regulations within Title 13 of the California Code of Regulations (CCR), Division 2, by adding Chapter 13, which govern the CHP, Cannabis Tax Fund Grant Program.

These regulations outline:
* Grant Provisions
* Grant Project Types
* Specific Grant Application Requirements
* Grant Evaluation Criteria
* Necessary Administrative Procedures for the Program
Regulations can be found at:
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program/program-regulations Reporting
Quarterly Reporting is required and due within 14 calendar days after the close of each quarter.

Quarter One (Q1): July 1 - September 30
Quarter Two (Q2): October 1 - December 31
Quarter Three (Q3): January 1 - March 31
Quarter Four (Q4): April 1 - June 30
Other Information
Please ensure your Organization/Agency has the capability to electronically sign required documents (ex: Grant Agreement).

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Project Information
Application Information
Application Name
Los Gatos-Monte Sereno Police Department
Award Requested
$248,955.98
Total Award Budget
$248,955.98
Primary Contact Information
Name
Clint Tada
Email Address
[email protected]
Address
110 E MAIN ST., Los Gatos
LOS GATOS, CA 95030
Phone Number
(408) 354-6843

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Project Description

1. Organization/Agency Representatives
Organization/Agency Section/Unit (subdivision) to administer the Grant Agreement Los Gatos-Monte Sereno Police Department /Support Services/Traffic Division Organization/Agency Representative
Please complete the following fields with appropriate Organization/Agency representatives, as applicable.

The Authorized Official is authorized to enter into a Grant Agreement with signing authority.

The Authorized Financial Contact maintains financial records, documentation, and recipient of warrant.

The Administrative Contact is responsible for day-to-day administration.

Authorized Official Name (first and last)
Jamie Field
Authorized Official Title
Police Chief
Authorized Official Address (street, city, state, zip code) 110 E. Main St. Los Gatos, CA 95030
Official Address to Receive Reimbursement Payment - MUST MATCH FI$CAL FORM (street, city, state, zip code) 110 E. Main St. Los Gatos, CA 95030
Authorized Official Phone Number (with area code)
4088273218
Authorized Official Email Address
[email protected]
Authorized Financial Contact Name (first and last)
Heather St. John
Authorized Financial Contact Title
Senior Management Analyst
Authorized Financial Contact Phone Number (with area code) 4083546843
Authorized Financial Contact Email Address
[email protected]
Administrative Contact Name (first and last)
Clinton Tada
Administrative Contact Title
Captain
Administrative Contact Phone Number (with area code)
4088273218
Administrative Contact Email Address

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.
[email protected]

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

2. Senate/Assembly/Congressional/County Information
To determine the State Senate District(s), State Assembly District(s), and California Congressional District(s), copy and paste the below URL in your browser and search:
https://gis.data.ca.gov/maps/CDEGIS::legislative-districts-in-california-2/about Select one or more State Senate District(s) where the proposed Project activities will occur. To make multiple selections, hold down the Ctrl key and click each one.

State Senate 13, State Senate 15
Select one or more State Assembly District(s) where the proposed Project activities will occur. To make multiple selections, hold down the Ctrl key and click each one.

State Assembly 28
Select one or more California Congressional District(s) where the proposed Project activities will occur. To make multiple selections, hold down the Ctrl key and click each one.

California Congressional District 16
Select one or more California counties where the proposed Project activities will occur. To make multiple selections, hold down the Ctrl key and click each one.

Santa Clara
Number of residents (population) that your Organization/Agency serves. 35000

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

3. Statistical Data
Ensure the responses below are accurate and align with the statistical data provided within the Grant Application. If a question is not applicable, please input "0" or "N/A".

How many schools are in your jurisdiction?
Elementary Schools Middle Schools High Schools Colleges/Universities Number of Schools 9 4 3 0
How many law enforcement personnel are within your Organization/Agency? 39 Does your Organization/Agency have specifically designated traffic enforcement personnel who conduct driving under the influence (DUI) enforcement operations?
Yes
No
How often does your Organization/Agency conduct DUI enforcement activities (ex: DUISaturation Patrols, DUI Checkpoints)?
Weekly Average Monthly Average Yearly Average
Enforcement Activities 3
How many law enforcement personnel have attended Standard Field Sobriety Test (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and/or Drug Recognition Evaluator (DRE) training?

SFST ARIDE DRE
Number of Trained Law Enforcement Personnel 15 4 0
How many certified DREs does your Organization/Agency currently have? 0 How many law enforcement personnel are certified SFST and/or DRE Instructors?

SFST DRE
Number of Certified Instructors 0 0
What in-service training does your Organization/Agency offer related to DUI/DUID? The Los Gatos-Monte Sereno Police Department provides newly hired officers with a week-long DUI enforcement training during the Field Training Officer (FTO) Program to familiarize officers with common driving indicators, objective symptom recognition, sobriety test demonstrations, and application techniques. As a part of the Department Training Plan, the department strives to ensure new officers attend Standard Field Sobriety Training (SFST) as a core patrol training requirement within the first two years of service to provide an in depth understanding of SFST's. Often times, experienced Field Training Officers provide informal exposure to DUI/DUID training during the FTO program, but new officers are not always provided an opportunity to attend formal SFST training until budgeted training funds and course availability allow.

Is training conducted at your Organization/Agency or at an alternate facility? WithinOrganization/Agency
Alternate Facility
Do law enforcement personnel participate in training with local city attorneys and/or district attorneys? Yes

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

No
Grant Funded Equipment
Have Cannabis Tax Fund Grant Program Grant Funds been utilized to purchase equipment (an acquisition cost of at least $5,000)?
Yes
No
If yes, list EACH equipment item and fiscal year of the Grant Agreement.

N/A

EXAMPLE ONLY
FY21-22 = Two Message Boards
FY22-23 =One DUI Vehicle

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

4. Project Description
Project Types: Please select project type(s) applicable to your Project.

Law Enforcement Training
Public Education and/or Prevention
Enforcement Efforts
Provide a brief overview/synopsis (a paragraph) of the proposed Project. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

The Los Gatos-Monte Sereno Police Department (LGMSPD) is dedicated to vehicle enforcement efforts in order to maintain safer streets and reduce property damage, injuries, and fatal collisions as result of impaired driving behaviors.

During Fiscal Year 2025/26, LGMSPD's proposed project seeks to increase DUI/DUID directed patrol and saturated enforcement efforts, enhance officer training and expertise, and fund DUI/DUID enforcement tools and equipment. The funding request for this project consists of staff salary overtime costs for eight (8) dedicated saturation enforcement events (for two officers at 6-hour durations), two (2) dedicated marked DUI enforcement patrol vehicles, Standard Field Sobriety Tests (SFST) training costs for five (5) officers, Advanced Roadside Impairment Driving Enforcement (ARIDE) training costs for four (4) officers, and Drug Recognition Expert (DRE) training costs for one (1) officer.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

5. Problem Statement & Proposed Solution
Clearly identify the problem/need (Problem Statement) in your local community that will be addressed by the Project. Then, clearly identify the Proposed Solution to address the problem/need. If applicable, provide recent and high-level statistical data that directly supports the problem/need in your local community. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - EITHER TYPE INFORMATION IN FIELD OR ATTACH DOCUMENT.

The Los Gatos-Monte Sereno Police Department is in the Santa Clara County and provides police services for the Town of Los Gatos and City of Montes Sereno. The jurisdictions have a combined total of approximately 13.5 square miles of geographical land a residential population of approximately 36,000 people. During the day, physical population in Los Gatos is increased by 30% due to students attending Los Gatos schools, daytime workers at local businesses and residences, commuters, and traveled visitors. Los Gatos has two major state highways, (Hwy 17 and Hwy 85) which run directly through the Town of Los Gatos and act as a primary thoroughfare for vehicular traffic to and from the Santa Clara County and Santa Cruz County. Similar to many small towns which are located in between major destination cities and as a county border jurisdiction, the Town experiences the significant and negative impacts of elevated cut-thru vehicle traffic on local arterial streets when highways are congested. Primarily, this is prevalent during the summer months from beach traffic, bad weather in the winter months, and when Hwy 17 experiences vehicle collisions and hazards. In previous years, the Town Council along with Town staff requested assistance from state officials with addressing the local traffic impacts but given the current infrastructure and number of vehicles traveled, this problem is a complex issue to resolve and continues to persist and pose an increase to vehicle and roadway safety in the downtown neighborhoods of Los Gatos. The increased vehicle traffic and long traffic delays congesting the downtown business district and residential neighborhoods often leads to bad driving behaviors and the potential for hazardous conditions. In Fiscal Year 2025/26 the Santa Clara County will host two major national sporting events, Super Bowl LX and FIFA World Cup. These events will likely compound population and traffic flow in surrounding jurisdictions and dramatically increase some of the DUI/DUID concerns posed to the town for several weeks of the event festivities.

The Los Gatos-Monte Sereno Police Department has been closely tracking traffic collision data over the past several years due to recent collision fatalities and community concern and outreach for safer streets due to excessive speeds, impaired driving, and overall traffic congestion. Additionally, the Town has seen an increase in the economic vitality of local businesses downtown, specifically an increase in the food and beverage industry which attracts restaurant and bar patrons during peak times. This has led to increased calls for service in the downtown business district involving vehicle traffic and alcohol intoxication related incidents. Between 2022 and 2024 the Town of Los Gatos permitted special events which contained an Alcohol beverage Control License/Permit issued (for the special event) increased from 6 events per year to 24 special events in 2024. This metric also contributes to an alcohol consumption, intoxication, and potential for impaired driving on special event permitted dates.

The department reviewed various data points in the last several years and have identified some concerning trends related to DUI/DUID and vehicle collisions. In 2022, LGMSPD reported a total of 192 vehicle collisions, 58 which involved injuries (30%). In 2023, this alarming trend increased to a reported 213 total vehicle collisions, 85 which involved injuries (40%). In 2022, 8% of the collisions involving DUI/DUID resulted in injuries to involved parties and in 2023 this statistic dramatically increased to 30% of the DUI/DUID collisions resulted in injuries to involved parties. In 2024, the rising trend of collisions involving DUI/DUID which resulted in injuries to involved parties increased again to 35%. LGMSPD is committed to reducing the number of injured parties as result of vehicle collisions and specifically reducing the injury collisions which involved impaired DUI/DUID driving behaviors.

Data related to driving under the influence or driving while impaired without traffic collisions as a factor was also reviewed and resulted in trends of significant increase. In 2022, LGMSPD made 47 arrests involving DUI/DUID and in 2023 made 50 arrests involving DUI/DUID. In 2024, additional patrol enforcement during peak DUI/DUID times and locations were targeted by patrol officers, which resulted in 70 DUI/DUID related arrests, an increase of 40% in DUI/DUID arrests made within a two-year period. It should also be noted that the average Blood Alcohol Content (BAC) level of drivers arrested in 2024 was .15%, almost doubled the legal limit of .08%. The increase in arrests and interventive measures taken to combat driving while impaired is contributed primarily to increased patrols and enforcement efforts by officers during a patrol shift. While directed enforcement efforts have proven to be effective in increasing intervention and the number of arrests for DUI/DUID., this also proves that impaired driving behaviors are present within the targeted areas of the jurisdiction. With current staffing shortages the ability for patrol resources to focus primarily on traffic and DUI/DUID enforcement on a regular basis is minimal, and these metrics are primarily reflective of directed enforcement during patrol discretionary time in between calls for service. Traffic officers are often integrated with patrol staffing and conduct additional overtime high visibility traffic enforcement in and around the downtown business district, during and post special town events, and during elevated traffic congested times. Although, directed saturated enforcement events with dedicated resources with a primary focus on DUI/DUID enforcement would increase productivity and statistical measures.

Patrol vehicles equipped with emergency equipment, safety equipment, and prisoner transportation capabilities are required to conduct special enforcement efforts and are assigned to patrol officers on every shift. LGMSPD currently has a limited inventory of 11 patrol equipped vehicles in the fleet to outfit 10 patrol officers on any given day. The need

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.
for additional patrol vehicles is paramount to allow motor officers and special traffic enforcement officers to be able to perform saturated patrols throughout the year, and to increase the effectiveness of any saturated or directed enforcement efforts and campaigns.

In addition, LGMSPD has experienced a lot of transition in sworn personnel due to attrition in the last two years.

Currently, over 40 % of sworn personnel has less than four years of experience, and less than 35% of all sworn personnel have attended a Standard Field Sobriety Tests (SFST) training, less than 10% have attended an Advanced Roadside Impairment Driving Enforcement (ARIDE) training, and 0% are Drug Recognition Expert (DRE) certified. The department recognizes the importance of these trainings and has incorporated these into the department training plan and also utilizes the expertise from these trainings to incorporate into the Community Police Academy for public awareness. Although, given the rate of turnover and overall personnel costs to allow officers to attend these trainings and enhance their DUI/DUID experience it is financially burdensome to a small agency. Due to overtime budgetary constraints and anticipated fiscal deficits, the allocation of overtime costs for adequate and dedicated saturation DUI/DUID enforcement in addition to patrol resources does not appear to be feasible under the existing Police Operating Budget, without the consideration of grant funding to assist with achieving goals and expectations. The CACTFG funding opportunity fits these exact goals in providing grant funds to support local small agencies in DUI/DUID enforcement efforts, reducing vehicle collision injuries, and promoting the awareness and education of the negative impacts of DUI/DUID driving behaviors.

Statistical Data/Report(s)

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

6. Performance Measures/Scope of Work
Detail EACH Project activity/item below, which will serve as your goals and objectives for the Project. For EACH goal/objective, include estimated timelines (ex: monthly, quarterly), quantitative measurements (ex: reduction of DUI/DUID by %), and justification detailing how it will enhance/support the Project. NOTE: These goals and objectives must be consistent with the Budget. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

The Los Gatos-Monte Sereno Police Department has seen an increase in DUI/DUID arrests within the last two years by 40%. This overwhelming increase can be contributed to variable factors of increased vehicle stops by patrol officers, geographic location within proximity of alcohol establishments, time of day, etc. Yet, the problem is present and persistent as the numbers reflect that individual continue to make the decision to drive while impaired. The overall performance measure would be based on the reduction of total collisions involving DUI/DUID, and an increase in the total number of DUI/DUID arrests by 10% as result of increased saturated patrols.

Eight (8) saturation DUI/DUID patrol events will occur in during the four-quarter period of this grant program (Q1=2, Q2=2, Q3=2, Q4=2). The department will conduct saturation patrol events with the goal of increasing their proactive DUI/DUID arrest statistics by 10-15%, which will increase roadway safety, act as a deterrent and preventative measure against DUI driving behavior and improve overall community confidence in addressing hazardous driving related concerns. The request for two 2025 Ford Police Utility vehicles would be dedicated and utilized during these saturated patrols with dedicated overtime officers assigned to this program.

LGMSPD is committed to providing officers with the best training available to enhance their individual knowledge and experience, but more importantly to integrate learned concepts to enhance their overall performance and skillsets in promoting a safe community. The performance measure for sending officers to specialized DUI/DUID training courses would be to see increased performance results of the individual officers when conducting their DUI/DUID investigations and contacts. The department will track SFST vehicle stops (when SFST's were conducted) throughout the grant period and expect an overall increase of DUI/DUID arrests by 10%.

Five (5) officers will be assigned to attend the 24-hour Standard Field Sobriety Tests (SFST) training during the grant period (Q1=2, Q2=3). The department will seek to send 2-3 officers at a time to minimize the impact on staffing at one time. Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs withinQ1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic and Patrol Sergeants will conduct audits of trained personnel to ensure that SFST training methods are being utilized during DUI/DUID enforcement stops. Newly trained officers should strive to increase proactive enforcement vehicle stops by 10% upon completion of training.

Four (4) officers will be assigned to attend the 16-hour Advanced Roadside Impairment Driving Enforcement (ARIDE) training during the grant period (Q2=2, Q3=2). The department will identify two traffic officers and two patrol officers who have completed the SFST training and who have shown an interest and high level of activity in DUI/DUID enforcement.

Based on the availability and the frequency for which this training course is offered, the department will make it a goal to ensure the training for these officers occurs withinQ1 and Q2 and require them to apply their learned skillsets as a part of the saturation DUI/DUID patrol events and during their routine patrol shifts. The Traffic Sergeant and officers who have attended ARIDE will assist with coordination of the saturation patrol events. ARIDE trained officers should increase proactive DUI/DUID enforcement vehicle stops by 15% upon completion of training and will be encouraged to request assignment to the Traffic Team and Traffic Collision Reconstruction Team. LGMSPD is seeking additional traffic officers who will be assigned primarily to vehicle enforcement, collision investigations, and DUI/DUID Field Training Officers for new officers during their training program.

One (1) DRE officer will be assigned as a Drug Recognition Expert upon successful completion of SFST and ARIDE training within the grant period (Q3=1), and once they have displayed dedication to DUI/DUID investigation and being a department resource and expert for other officers and as needed for courtroom testimony.

EXAMPLE ONLY
16 DUI Saturation Patrols (Q1 = 4, Q2 = 4, Q3 = 4, Q4 = 4): Aimto reduce DUI/DUID deaths by 10%, which will improve roadway safety in the community.
2 DUI Checkpoints (Q2 = 1, Q4 = 1): Aimto reduce DUI/DUID by 15%, which will reduce the number of impaired drivers in the community.
4 Message Boards for DUI Checkpoints and Educational Messaging (Q1 = Purchase, Q2 = Receive, Q2-Q4 =

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Use to complete DUI Checkpoints and education): We will utilize the Message Boards to notify the public of an approaching DUI Checkpoint. In between DUI Checkpoints, we will display educational messaging against driving under the influence.
4 Educational Presentations at local high schools (Q1 = 1, Q2 = 1, Q3 = 1, Q4 = 1): Aimto contact at least 100 students each quarter to increase awareness of driving under the influence. The presentations will educate students on the implications of driving impaired.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

7. Project Performance Evaluation
Provide the method of evaluation to show Project effectiveness and positive impact(s) on the community. These strategies shall include captured quantitative/qualitative data and a communication plan to share Project results with both internal and external stakeholders. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

The Los Gatos-Monte Sereno Police Department's request for staff and equipment funding for DUI/DUID saturation patrols and enforcement, personnel training costs for Standard Field Sobriety Test (SFST) courses, Advanced Roadside Impaired Driving Enforcment (ARIDE) courses, and Drug Recognition Expert (DRE) course, will be evaluated on a quarterly basis by dedicated staff personnel assigned to the Traffic Division & Training Division. A Traffic Sergeant will be assigned to oversee and submit the quarterly performance evaluations, establish and assign staffing and equipment dedicated to DUI/DUID saturation events, and manage overall statistics related to arrests, frequency of DUI/DUID SFST and DRE investigations conducted in the field, and collision tracking as it relates to DUI/DUID. The department will utilize Crossroads Analytics software and Sun Ridge RIMS Records Management System to provide data reports on a quarterly basis, identify hazardous locations relative to collision and DUI/DUID prone areas, day and times of peak violations, and any specific special permitted events and holidays which may influence an increase in DUI/DUID risks (such as major planned events in FY25/26 hosted within the Santa Clara County - Super Bowl LX and FIFA World Cup). The LGMSPD social media team will also assist in providing community messaging related to increased saturation DUI/DUID patrol efforts and provide the public with statistical results of all efforts. In addition, the LGMSPD Traffic Sergeant is a Town Staff Representative on the Town of Los Gatos Completes Streets and Transportation Committee and will provide updates on the performance of the program on a monthly basis. Finally, data analysis and statistical measures will be reported to CHP-CTG on a quarterly basis to provide performance evaluation results as a part of the grant requirements.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

8. Program Sustainability
Describe the plan for reducing reliance on future grant funding. Include a summary and timeframe to continue efforts when grant funds are either not available or significantly reduced. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

The Los Gatos-Monte Sereno Police Department request for grant funding through this grant for FY25/26 is $248,955.48. LGMSPD is a small agency, 39 sworn officers, 20 non-sworn staff members, and the department has a limited operating expenditure budget for the allocation of additional training funds, additional equipment costs, and the grant program staff overtime costs. The training budget for the entire department does not allow for more than one training per staff member to attend during a 1-year period, and at times based on course and travel costs, often this is reduced based on individual needs and training priorities. This grant request for one-time funding for SFST, ARIDE, and DRE training for select personnel would assist in increasing our internal training programs for future years, allow for greater flexibility with additional staff members who are trained in DUI/DUID, and allow the ability to dedicate trained personnel to future DUI/DUID enforcement efforts and campaigns throughout the region. To assure the value, knowledge and confidence in the materials learned in the trainings, and that this information is passed along to other sworn members of the organization, the department will place an emphasis on training FTO personnel. We recognize that other agencies may also be requesting grant funding, but we ask that the CA CTFG grant administration also consider that LGMSPD has a need for additional officers to be trained (to increase expertise and the ability to be effective in the field and during court testimony) and a need to allocate necessary equipment and resources for a successful DUI/DUID saturation enforcement program over the next year. LGMSPD is committed to the goals and outcomes of this grant program to enhance the safety of the community and to save lives from impaired driving behaviors.

The equipment request for this grant program is for two 2025 Ford Explorer Patrol Vehicles which would be utilized by LGMSPD Officers for DUI/DUID saturation patrol efforts and dedicated traffic enforcement efforts by the Traffic Team.

The motor officers would transition and utilize these vehicles during inclement weather patterns, and dedicated patrol officers assigned to special events and DUI awareness would share these assets for saturation DUI/DUID scheduled events. LGMSPD in partnership with the Town of Los Gatos fleet manager has discussed the future allocation and replacement of these grant funded vehicles if we were granted this request. LGMSPD and the Town of Los Gatos is prepared to incorporate these requested vehicles into the ongoing Vehicle and Equipment Maintenance and Replacement schedules for the duration of the service life of the vehicles (6 years - through FY30/31) and have anticipated a fiscal cost replacement for these assets through our annual operating budget process thereafter initial allocation. LGMSPD and the Town of Los Gatos would be responsible for any and all maintenance costs and/or replacement costs of the vehicles during this six-year period and in accordance with fulfillment of the grant requirements.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

9. Administrative Support
Describe the administrative support, including the Organization/Agency’s grant experience, personnel, and physical resources needed to successfully implement the Project. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

The Los Gatos-Monte Sereno Police Department and Town of Los Gatos Administration is fully supportive of pursuing this grant opportunity for ongoing efforts to identify and increase enforcement efforts through saturation directed patrols for impaired DUI/DUID drivers and supplementing training and equipment needs. The Town of Los Gatos and LGMSPD are familiar with grant management and providing necessary documentation for reimbursement funding and quarterly report documentation. The LGMSPD Traffic Sergeant will be responsible for preparing operational plans, statistical reporting requirements, and staffing grant activities specific to each DUI/DUID saturation patrol event. The Department's Training Manager will coordinate efforts with the Support Services Captain and Budget Analyst in conducting audits and oversight of the selection of personnel who are assigned to attend grant funded training courses. The Traffic Sergeant and Support Services Captain will oversee and manage the allocation of any grant funded vehicles, build-outs, and equipment requests. The Town's Fleet Manager and the Traffic Sergeant have already obtained reliable quotes from reputable and approved government fleet vendors and contractors which the Town already has existing agreements with. It is anticipated that the purchase of the requested grant vehicles and equipment within this application can be made withinQuarter 1 of the grant cycle, and any grant funded training and saturation patrol events would occur in Quarter 1 throughQuarter 4.

In previous years, the Los Gatos-Monte Sereno Police Department has received grant funding the Office of Traffic Safety for the purchase and implementation of Crossroads Collision Software and Crossroads Electronic Citation module. All quarterly reports, implementation deadlines, and purchasing requirements stipulated by the grant were met for the OTS grant. LGMSPD has not been awarded any other grant funding which would supplement this grant program request, and LGMSPD has never applied for the California Highway Patrol Cannabis Tax Fund Grant Program. The department is excited for this opportunity in pursuing a specific program with dedicated and funded resources in addressing an increase in DUI/DUID incidents, reducing injury related vehicle collisions, and improving local community safety.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

10. Other Grant Programs
Impaired Driving Enforcement Funding
Has your Organization/Agency previously received grant funding for impaired driving enforcement? Yes
No
If yes, detail the outcome. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

N/A
Other Grant Programs
Has or will your Organization/Agency submit a proposal to another grant program for this Project (ex: funds for the same components as this Project, or for similar/related components that will be completed during the same time period as this Project)?
Yes
No
If yes, detail the granting Organization/Agency. In addition, clearly distinguish which tasks would be funded by the CTFGP and which tasks would be funded by another Organization/Agency. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

N/A
Are any personnel dedicated to this Project funded by other sources/grants? Yes
No
If yes, detail which source/grant. PLEASE DO NOT COPYAND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.

N/A

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

11. Terms and Conditions
By submitting your Grant Application, you agree to the following Terms and Conditions:

I certify, under penalty of perjury, that the information I entered in this Grant Application is true and complete to the best of my knowledge. I further understand that any false, incomplete, or incorrect statements may result in my disqualification from the grant process or dismissal from receiving grants funded by the California Highway Patrol (CHP), Cannabis Tax Fund Grant Program. I authorize the California Highway Patrol, Cannabis Grants Unit (CGU), to investigate referenced documents or other documents submitted to the program to check the accuracy of the information provided.

I agree with the Request for Application, the above Terms and Conditions, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00 through 1890.27.

IAgree
When using the GMS (AmpliFund), I authorize the state to take my requested action by an electronic means and authorize the state to accept the combination of my User ID and password in lieu of my written signature.

IAgree
My password is unique to me and is to remain confidential. Iwill not allow other individuals to use my User ID and password to access the GMS (AmpliFund).

IAgree
It is my responsibility to maintain the confidentiality of GMS (AmpliFund) information.

IAgree
Once I submit the Grant Application, I am unable to add, edit, or delete anyGrant Application information.

IAgree
Confidentiality Notice: All documents submitted as a part of the Cannabis Tax Fund Grant Program Grant Application are public documents and may be subject to a request pursuant to the California Public Records Act. The CHP, CGU, cannot ensure the confidentiality of any information submitted in or with this Grant Application (Gov. Code, § 6250 et seq.).

IAgree
Generated Income Disclaimer: There will be no program income generated from this grant. Nothing in this Grant Application shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations, in pursuance of the goals and objectives. Although special emphasis will be placed upon violations specific to this Grant Application, appropriate enforcement action will be taken for all observed violations.

IAgree
Financial Information Systemfor California Government Agency Taxpayer ID (FI$Cal Form) A FI$Cal Form is required for reimbursement. If the Grant Applicant does not have a completed FI$Cal Form at final Grant Application submission time, the Grant Applicant may submit the completed FI$Cal Form via email to CGU prior to execution of the Grant Agreement. NOTE: The “Remit-To Address" on the FI$Cal Form MUST match the “Official Address to Receive Reimbursement Payment” you entered in Form #1. Organization/Agency Representative. This address shall be the official address on file with FI$Cal and the State Controller’s Office (SCO) to receive warrants (Reimbursement Request Payments). Forms are located on the Cannabis Tax Fund Grant Program's website at https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program.

IAgree
FI$Cal Form
City Council or County Resolution
A county, city, district, or other public body shall provide a copy of a resolution, order, motion, or ordinance of local governing body, which by law has the authority to enter into an agreement authorizing execution of a Grant Agreement. If the Grant Applicant does not have a signed resolution at final Grant Application submission time, the Grant Applicant may submit a signed resolution via email to CGU prior to execution of the Grant Agreement. NOTE: The resolution MUST explicitly state the Organization/Agency has delegated authority to enter into a Grant Agreement for the requested amount.

IAgree

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Budget
Proposed Budget Summary
Expense Budget
Grant Funded Total Budgeted
Personnel
ARIDE Training 16-Hours (4 Officers) $8,557.44 $8,557.44 DRE Training 72-Hours (1 Officer) $9,627.12 $9,627.12
DUISaturation Patrols - 8 Events $12,836.16 $12,836.16
SFST Training 24-Hours (5 Officers) $16,045.20 $16,045.20 Subtotal $47,065.92 $47,065.92
Travel
ARIDE Training Travel Expenses (4-Officers) $3,357.76 $3,357.76 DRE Training Travel Expenses (1 Officer) $3,706.00 $3,706.00 SFST Training Travel Expenses (5 Officers) $5,958.30 $5,958.30 Subtotal $13,022.06 $13,022.06
Equipment
2025 Ford Explorer Interceptor Pursuit Vehicle $59,365.00 $59,365.00 2025 Ford Explorer Interceptor Pursuit Vehicle $59,365.00 $59,365.00 Ford Explorer Interceptor Equipment & Installation $35,069.00 $35,069.00 Ford Explorer Interceptor Equipment & Installation $35,069.00 $35,069.00 Subtotal $188,868.00 $188,868.00
Total Proposed Cost $248,955.98 $248,955.98
Revenue Budget
Grant Funded Total Budgeted
Grant Funding
Award Requested $248,955.98 $248,955.98
Subtotal $248,955.98 $248,955.98
Total Proposed Revenue $248,955.98 $248,955.98
Proposed Budget Detail
See attached spreadsheet.

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

Proposed Budget Narrative
Personnel
Costs may include compensation for wages, such as overtime, and benefits (annual leave and sick leave) for work directly related to, and consistent with, the Project. Personnel hours will be awarded based on the number of CTFGP grant-funded Project activities approved by CGU. To be eligible for reimbursement, personnel services must occur within the Project Performance Period. Please note, full salary positions are not allowed. Itemize separate Budget line items by Project activity (ex: one Budget line item for DUISaturation Patrol; one Budget line item for DUI Checkpoint). Combine wages and benefits in the same Budget line item for each Project activity. For EACH Budget line item, the narrative shall include the below: * Number of times Project activity will occur * Classification(s) working Project activity * Rate of pay for each classification working Project activity (notate regular or overtime pay) * Number of hours for each classification working Project activity EXAMPLE 16 DUISaturation Patrols = $9,600 2 Officers per patrol / Officer = OT $60 per hour 5 hours per patrol / 80 hours per Officer / 160 hours Note: If engaging in CTFGP grant-funded Saturation Patrols, DUICheckpoints, or other enforcement activities in areas where the applicant does not have primary traffic jurisdiction, the applicant should consult with the agency having primary traffic jurisdiction.

DUI Saturation Patrols - 8 Events
8 DUISaturation Patrols with 2 Officers for 6-Hour Operational Shifts SFST Training 24-Hours (5 Officers)
5-SFST Training Events = $16,045.20 5 Officers / 24 Hours Per Officer / 120 Hours = OT Rate $133.71 Per Hr. / 120 Hours = $16,045.20
DRE Training 72-Hours (1 Officer)
1 DRE Training Event = $9627.12 1 Officer / 72 Hours Per Officer = OT Rate $133.71 Per Hour / 72 Hours = 9627.12
ARIDE Training 16-Hours (4 Officers)
Officer OT $133.71 Per Hour / 16 Hours Per Officer / 4 Officers / 64 Hours Total = $8,557.44 Travel
Costs may include travel associated with approved in-state and out-of-state Project-related conferences, seminars, workshops, and trainings. The most economical mode of travel, in terms of direct expenses to the Project, must be used. Out-of-state travel is only allowed in exceptional situations. Trainings must be pre-approved by CGU prior to travel. To be eligible for reimbursement, travel must occur within the Project Performance Period. Travel expenses for all Grant Applicants shall follow the policy established by the State of California for its employees regarding travel reimbursement and shall not exceed the rates paid to exempted, excluded, and represented State of California employees. For maximum allowed per diem rates, including meals and lodging, please visit the California Department of Human Resources (CalHR) website: https://www.calhr.ca.gov/employees/Pages/travelreimbursements.aspx. Itemize separate Budget line items for each trip. For EACH trip (if applicable), the narrative shall include the below: * Trip name/location * Classification of individual(s) traveling * Project-related transportation costs (ex: mileage) * Per diem (meals) * Lodging EXAMPLE SFST Training = $616 Sacramento, CA 2 Officers Mileage = $30 each way / 2 ways = $60 Per diem = $59 per day / 5 days = $236 Lodging = $145 per night + taxes / 1 night = $320
SFST Training Travel Expenses (5 Officers)
*SFST 24-Hour Training *Sacramento *5 Officers *Mileage = $67.50 per way / 2 ways = $135 *Per-diem = $102.22 per day / 3 days = $306.66 *Lodging SFST Sacramento = $250 per night + Taxes / 3 nights = $750 DRE Training Travel Expenses (1 Officer)

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.
*DRE Training *Sacramento, CA, *1 Officer, *Mileage = $268 per way / 2 ways = $536, *Per Diem = $102.22 per day / 9 days = $920, *Lodging DRE Sacramento = $250 per nt. + Taxes / 9 nts. = $2250 ARIDE Training Travel Expenses (4-Officers)
*ARIDE Training *Sacramento, CA *4 Officers *Mileage = $67.50 per way / 2 ways = $135 *Per Diem = $102.22 per day / 2 days = $204.44 *Lodging ARIDE Sacramento = $250 per nt. + Taxes / 2 nts. = $500 Equipment
Costs may include non-expendable, tangible, personal property having a normal useful life of more than one year, and an acquisition cost of at least $5,000 (ex: four identical assets, which cost $1,250 each, for a total of $5,000, are not considered an equipment purchase). Equipment shall be directly related and necessary to complete CTFGP grant-funded activities included in the Project. Equipment should be purchased at the beginning of the Project Performance Period to ensure it is utilized when completing corresponding Project activities. If requesting equipment, the Project shall contain a correlating CTFGP grant-funded Project activity (ex: Message Board for DUI Checkpoints). To be eligible for reimbursement, equipment must be purchased and received within the Project Performance Period. Itemize separate Budget line items for each Equipment item. For EACH Budget line item, the narrative shall include the below: * Description of equipment item * Quantity * Unit cost and total cost EXAMPLE DUI/DUID Trailer=$10,000 Note: If requesting a vehicle, the requestor shall only request to outfit the vehicle with the standard equipment similar to the rest of the vehicle fleet. 2025 Ford Explorer Interceptor Pursuit Vehicle
Ford Police Interceptor Utility, AWD, 3.3L Ti-VCT V6 FFT gas engine, 10-Speed Auto Transmission, Police Wire Harness Package, Driver/Pass Spot Lights
2025 Ford Explorer Interceptor Pursuit Vehicle
Ford Police Interceptor Utility, AWD, 3.3L Ti-VCT V6 FFT gas engine, 10-Speed Auto Transmission, Police Wire Harness Package, Driver/Pass Spot Lights
Ford Explorer Interceptor Equipment & Installation
1 Ford Explorer Police Vehicle - 1 Complete Patrol Vehicle Build Out with Standard Emergency Vehicle Equipment Included
Ford Explorer Interceptor Equipment & Installation
1 Ford Explorer Police Vehicle - 1 Complete Patrol Vehicle Build Out with Standard Emergency Vehicle Equipment Included

Los Gatos-Monte Sereno Police Department
Los Gatos-Monte Sereno Police Department

ITEM NO. 6.

CANNABIS TAX FUND GRANT PROGRAM

REQUEST FOR APPLICATION (RFA)
Grant Opportunity
Law Enforcement
Eligible Grant Applicants
Small and Mid-Size Law Enforcement Organizations/Agencies Small-Size: 100 Employees or Less
Mid-Size: 500 Employees or Less
Project Performance Period
July 1, 2025, through June 30, 2026
ATTACHMENT 3

ITEM NO. 6.

This Request for Application (RFA) provides specific Grant Opportunity information for the Cannabis Tax Fund Grant Program (CTFGP) 2025-2026 Grant Cycle, including important deadlines and details. To ensure all eligibility requirements are met for successful participation in the CTFGP, please review the California Code of Regulations (Title 13, Division 2, Chapter 13) and other CTFGP information posted on the California Highway Patrol’s (CHP) website:
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program.

Important Dates
Activity Date
Grant Workshop January 7, 2025
Grant Application Submission Period January 8, 2025 – February 23, 2025 Grant Application Submission Deadline February 23, 2025, 5:00pm Pacific Time Grant Application Review February – May 2025
Award Announcements May – June 2025
Start of Project Performance Period July 1, 2025
Project Performance Period July 1, 2025 – June 30, 2026 Funding Requirements
A Grant Applicant may only submit one Grant Application, per Grant Opportunity, and shall only request the amount of grant funds necessary to complete the Project within the Project Performance Period and within the local community served by the applying agency. Activities outside the jurisdiction but within the surrounding area(s) of the applying agency may be considered on a case-by-case basis with Cannabis Grants Unit (CGU) approval.

Grant funds shall be used to implement new activities or augment existing funds, which expand current activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that are appropriated or earmarked for the same purpose and are routine and/or existing state and local expenditures. Supplanting is the deliberate reduction in the amount of federal, state, or local funding appropriated to an existing program or activity because grant funds are awarded for the same purpose. It is the responsibility of the Grant Applicant to ensure supplanting does not occur.

Match Requirements
This Grant Opportunity does not require matching funds.

Project Costs
Estimated Project costs shall support CTFGP grant-funded Project activities that help address impaired driving and are directly related to the scope of work identified in the Grant Application. To be permissible, Project costs must be reasonable, necessary, and expended according to the CTFGP policies, procedures, and regulations.

Projects are required to have a realistic and prudent budget that avoids unnecessary expenditures unrelated to the Project activities. Final determination of eligibility and award shall be made by the CGU and approved within the Grant Agreement.

ITEM NO. 6.

Please refer to Annex A for ineligible expenses.

Project Performance Period
One Year – July 1, 2025, through June 30, 2026
Eligible Grant Applicants
Small-Size Law Enforcement Organizations/Agencies: 100 employees or less Mid-Size Law Enforcement Organizations/Agencies: 500 employees or less Small and Mid-Size Law Enforcement Organizations/Agencies, with the primary function of enforcing traffic laws, which includes responding to calls, making arrests, and issuing citations, pursuant to the California Penal Code, California Vehicle Code, and California Health and Safety Code.

Project Funding
Available Project funding is approximately $13 million, with a $500,000 cap, per Grant Application. The Grant Applicant must provide strong justification, measurable goals, and an immediate need for all requested budget items, as part of the Project.

Project Requirements
Requested services, equipment, and supplies shall be in direct support of grant-funded Project activities. Law Enforcement Projects shall include at least one Project activity and focus on one or more of the following areas:
• Increase driving under the influence (DUI)/driving under the influence of drugs (DUID) enforcement efforts (ex: DUI Saturation Patrols, DUI Checkpoints) • Drug Evaluation and Classification (DEC) Program courses (ex: SFST Training, ARIDE Training, DRE Training), and other trainings to help increase the knowledge of law enforcement personnel in detecting and removing impaired drivers from the roadway • General prevention education and community outreach designed to educate the public about the dangers of impaired driving (ex: presentations to high school and/or college students, with a direct focus on Drive High = DUI, or another campaign message against impaired driving)
If engaging in CTFGP grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the applicant does not have primary traffic jurisdiction, the applicant should consult with the agency having primary traffic jurisdiction.

If the Project includes limited, education-based activities, in conjunction with other enforcement-related activities/efforts, then Law Enforcement Organizations/Agencies should apply for this Law Enforcement Grant Opportunity.

If the Project, in its entirety, solely focuses on an innovative, education-based program for local communities, then Law Enforcement Organizations/Agencies should apply for the Education Grant Opportunity.

ITEM NO. 6.

Eligible Project Cost Categories
Personnel
Costs may include compensation for wages, such as overtime, and benefits (annual leave and sick leave) for work directly related to, and consistent with, the Project. Personnel hours shall be awarded based on the number of CTFGP grant-funded Project activities approved by CGU.

To be eligible for reimbursement, personnel services must occur within the Project Performance Period.

Eligible expenses may include, but are not limited to:
• Hours worked on Project activities above and beyond normal work duties, including DUI Saturation Patrols and DUI Checkpoints
• Attend or instruct approved trainings related to impaired driving • Backfill for staff attending trainings
Travel
Costs may include travel associated with approved in-state and out-of-state Project-related conferences, seminars, workshops, and trainings. The most economical mode of travel, in terms of direct expenses to the Project, must be used. Out-of-state travel is only allowed in exceptional situations. To be eligible for reimbursement, travel must occur within the Project Performance Period.

Eligible expenses may include, but are not limited to:
• Mileage (based on current State rate) or fuel expenses (rental vehicles only) • Hotel accommodations
• Commercial airline fares
• Parking fees
• Bridge tolls and/or taxi or bus fares
For maximum allowed per diem rates, including meals and lodging, please visit the California Department of Human Resources (CalHR) website:
https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx.

Equipment
Costs may include non-expendable, tangible, personal property having a normal useful life of more than one year, and an acquisition cost of at least $5,000 (ex: four identical assets, which cost $1,250 each, for a total of $5,000, are not considered an equipment purchase). Equipment shall be directly related and necessary to complete grant-funded activities included in the Project. Equipment should be purchased at the beginning of the Project Performance Period to ensure it is utilized when completing corresponding Project activities. If requesting equipment, the Project shall contain a correlating CTFGP grant-funded Project activity (ex: Message Board for DUI Checkpoints). To be eligible for reimbursement, equipment must be purchased and

ITEM NO. 6.

received within the Project Performance Period. If requesting a vehicle, the requestor shall only request to outfit the vehicle with the standard equipment similar to the rest of the vehicle fleet.

Consultants/Contracts
Costs may include professional services necessary to carry out Project activities, including goals and deliverables, that are clearly outlined in the Grant Application. A copy of the Contract and/or Scope of Work must be submitted to and approved by the CGU prior to commencement of work. To be eligible for reimbursement, Consultants/Contracts services must occur within the Project Performance Period.

Other Direct Costs
Costs may include operational costs. Other Direct Costs shall be directly related and necessary to complete CTFGP grant-funded activities included in the Project. Other Direct Costs should be purchased at the beginning of the Project Performance Period to ensure they are utilized when completing corresponding Project activities. To be eligible for reimbursement, Other Direct Costs must be purchased and received within the Project Performance Period.

Eligible expenses may include, but are not limited to:
• Equipment with a single unit acquisition cost under $5,000 (ex: Preliminary Alcohol Screening [PAS] devices)
• Registration fees for approved conferences
• Educational/outreach materials (ex: brochures, pamphlets) • Social media costs
Additional Information
References
• Revenue and Taxation Code Section 34019
• California Code of Regulations, Title 13, Division 2, Chapter 13 For additional questions, please contact the Cannabis Grants Unit at (916) 843-4360 or via email at [email protected].

ITEM NO. 6.

ANNEX A
Ineligible Expenses for
Law Enforcement Grant Opportunity
Items
Building/Facility Construction
Chemical/Forensic Investigation Equipment (Pendar, BERLA, Gemini Chemical Identification Analyzer)
Entertainment
Equipment Giveaways
Equipment-Only Projects (Must Have Correlating CTFGP Grant-Funded Project Activity) Expenditures Outside the Project Period
Facility Rental
Food During Enforcement Efforts (ex: Pizza at DUI Checkpoint) Frozen Positions
Full Salary Positions
Gifts
Highway Construction, Maintenance, Design
Land
Law Enforcement Items (Spike Strips, Lidar/Radar, License Plate Reader, Flock Cameras, e-site Printers, Station-Related Software)
Liability Insurance
Lobbying Costs
Magnetic Decals (CTFGP Funded Vehicles)
Mileage and Toll Costs (When Using Agency Vehicles for Travel) Office Furniture and Fixtures
Overhead Costs (ex: Microsoft Office Software, Cellular Plans, Vehicle Insurance & Maintenance) Personnel Time for Conference, Seminar, or Workshop Attendance Professional Fees (ex: Membership Dues)
Supplanting
SWAT/Armored Vehicles
Traffic Investigation Equipment (ex: 3D Scanners)
Unapproved Trainings, Equipment, and or Other Direct Costs Uniforms
Utilities
Weapons
Vehicle Operations Training
**The items listed above are provided as examples and do not constitute all ineligible costs**

ITEM NO. 6.

Department of California Highway Patrol
Cannabis Tax Fund Grant Program
Quick-Reference
Guide

07.01.25 CANNABIS GRANTS UNIT
ATTACHMENT 4

ITEM NO. 6.

Table of Contents
IMPORTANT DATES..................................................................................................... 3 QUARTERLY REPORTING .......................................................................................... 4 Performance Plan & Achievements............................................................................ 4 REIMBURSEMENT REQUESTS................................................................................... 5 Expenses and Budget Categories.............................................................................. 5 Personnel .................................................................................................................. 5 Travel ........................................................................................................................ 7 Equipment ................................................................................................................. 9 Consultants/Contracts ............................................................................................. 10 Other Direct Costs ................................................................................................... 11 EDUCATION AND OUTREACH.................................................................................. 11 Education Events and Presentations........................................................................ 11 Outreach Materials and Advertising ......................................................................... 12 MODIFICATIONS........................................................................................................ 12 Budget Modification Request................................................................................... 12 Project Contact Change Request............................................................................. 13 PROJECT PERFORMANCE REVIEW........................................................................ 13 Monitoring/Site Visits ............................................................................................... 13 CLOSEOUT................................................................................................................. 14 Achievements and Expenses .................................................................................. 14 AUDITING ................................................................................................................... 14 Requirements & Principles ...................................................................................... 14

ITEM NO. 6.
3 Quick-Reference Guide
This Quick-Reference Guide was developed to provide the California Highway Patrol’s (CHP), Cannabis Grants Unit (CGU), Cannabis Tax Fund Grant Program (CTFGP) Grantees, with grant program guidance. It is not intended to replace the Terms & Conditions in your Grant Agreement, or any rules established in the program regulations. All items contained in this Quick-Reference Guide are subject to change.

Please be sure to read California Code of Regulations (CCR) (Title 13, Division 2, Chapter 13) posted on the CHP’s website to ensure successful participation in the program.

IMPORTANT DATES

ONE YEAR PROJECTS
FY25-26 Quarterly Reporting and Reimbursement Request Due Dates

TWO YEAR PROJECTS
FY25-27 Quarterly Reporting and Reimbursement Request Due Dates Quarter Reporting Period Due Date
Y1 Q1 July 1 – September 30 October 14, 2025
Y1 Q2 October 1 – December 31 January 14, 2026
Y1 Q3 January 1 – March 31 April 14, 2026
Y1 Q4 April 1 – June 30 July 14, 2026
Y2 Q1 July 1 – September 30 October 14, 2026
Y2 Q2 October 1 – December 31 January 14, 2027
Y2 Q3 January 1 – March 31 April 14, 2027
Y2 Q4/Closeout April 1 – June 30 August 31, 2027
Quarter Reporting Period Due Date
Q1 July 1 – September 30 October 14, 2025
Q2 October 1 – December 31 January 14, 2026
Q3 January 1 – March 31 April 14, 2026
Q4/Closeout April 1 – June 30 August 31, 2026

ITEM NO. 6.

Performance Plan & Achievements
Grantees are required to report quarterly on achieved Project goals and activities (referred to as Achievements within the Performance Plan in the Grant Management System) that occurred during the Reporting Period. If you are not submitting Achievements and/or Expenses during any Reporting Period, a Project Status is still required (ex: Q1 – Project Status). The Project Status provides an opportunity to tell a story about the Project as a whole, including success stories, obstacles faced, and future plans (do not repeat stats from other Achievements).

Please only report on grant-funded Project activities in your current Project.

Grantees will utilize the Grant Management System (GMS = AmpliFund) to submit all quarterly Achievements by the due dates listed in this guide under “Importance Dates”. Please contact your Grant Administrator if a deadline cannot be met. CGU reserves the right to request additional information, as needed. CGU may request the following information:

Individual Project Activity Updates
• Progress
• Completed tasks
• Additional details
Required Project Status Updates
Q1-Q3 – Project Status
• Success stories
• Obstacles faced
• Future plans
Q4 – Project Status/Closeout
• Summary of completed Project
• Success Stories
• Obstacles faced
• Project goals/activities not accomplished
• Justification for unspent grant funds
Training
• Course name
• Location
• Date(s)
• Organization/Agency or entity
providing training
• Roster/Certification of Completion(s), if
applicable
• Clarification/justification of hours
DUI Saturation Patrol (SP)/Checkpoint (C)
• Number of patrols (SP)
• Number of cars through (C)
• Number of stops (SP)
• Number of SFST (SP/C)
• Number of DUI/DUID Arrests (SP/C)
• Number of citations/warnings (SP)
• Number of cars screened (C)
Education and Outreach
• Event/Presentation name
• Location (in-person or virtual)
• Event/Presentation dates (must be
within Project Performance Period)
• Agenda/Topics covered
• Attendance list/number of attendees
• Photos of event, presentation,
and/or outreach materials
Crime Lab/Coroner’s Testing
• Statistical information
• Advances in Testing
• Progress in reducing turnaround time
• Number of impaired driving deaths
• Drug Trends
4 Quick-Reference Guide

QUARTERLY REPORTING

ITEM NO. 6.

Expenses and Budget Categories
Reimbursement Requests shall not be submitted until a Grant Agreement is fully executed. A Grant Agreement is deemed fully executed when an electronically signed Grant Agreement, approved Board Resolution, and completed FI$Cal Form are on file with CGU. Once Executed, a Grant Administrator will be assigned to your Organization/Agency.

Payments are issued on a reimbursement-basis only, and payment advances are not allowed.

Grantees shall submit Reimbursement Requests on a quarterly basis for approved achievements and expenses relating to the Project goals and activities that occurred during the Reporting Period through the GMS. Budget Categories for requesting reimbursement may include Personnel, Travel, Equipment, Consultants/Contracts, and/or Other Direct Costs.

In the GMS, Grantees will create one Expense line item per Project activity. Do not split one Project activity across multiple Expense line items. Reimbursement Requests must be submitted by an authorized contact of the Organization/Agency. It is the responsibility of the authorized contact to verify:
• All Reimbursement Requests are eligible.
• Amounts do not exceed the budget line-item totals.
• Expense line-items are posted to the correct Budget Category and Budget line-item. • Supporting documentation is attached and uploaded to each Expense line item.

Please allow enough time for the Grant Administrator to review the submitted information to ensure a Reimbursement Request is submitted by the due date. CGU reserves the right to request additional information, as needed.

Note: Reimbursement Requests, consisting of Expense line-items (Budget), Achievements (Performance Plans) and supporting documentation are due within 14 calendar days of the due dates, with the exception of the fourth quarter, which is due within 60 calendar days of the due date. All due dates can be found under “Important Dates”. Please contact your Grant Administrator if a deadline cannot be met.

CGU reserves the right to withhold approving and/or processing Reimbursement Requests if the Grantee is, at any time, not adhering to the statutes or regulations governing the grant program, and if the Grantee has any outstanding supporting documentation, Achievements, or Project closeouts.

Personnel
Personnel costs include direct compensation for budgeted staff time and benefits for grantfunded activities. Services must be rendered within the Project Performance Period to receive reimbursement.

Budgeted Staff Time
Budgeted staff time costs may include staff time worked beyond the normal established work 5 Quick-Reference Guide

REIMBURSEMENT REQUESTS

ITEM NO. 6.
6 Quick-Reference Guide
schedule for all employees. Overtime is reimbursable at a higher than normal rate of pay, in accordance with the Grantee’s established overtime policy.

Personnel/administrative costs shall be consistent with prevailing wages for contractual services or the organizational salary scale for staff.

Backfill
Backfill costs may include an overtime rate for budgeted staff time for a qualified person to replace an employee attending a training course (ex: Drug Recognition Evaluator (DRE) Training). Training course must be specified in the Grant Agreement and approved by CGU prior to staff attending the course(s). Backfill is not to be used to pay the personnel costs for an officer attending a training/conference. It is to be used to pay the overtime necessary for another officer to replace a shift the attending officer was scheduled to work during the time of the training/conference.

Benefits
Benefit costs may include employer contributions or expenses for basic health care, vacation, sick leave, retirement, social security, and/ or other similar expenses. Personnel benefit costs must be calculated in proportion to the actual time worked on the Project activity.

Supporting Documentation
Personnel supporting documentation must be an official document (ex: electronic payroll report).

Personnel timesheets are not required as supporting documentation; however, they must be kept on file at your Organization/Agency and readily available for auditing purposes, in addition to the electronic payroll report. Submitted personnel timesheets, activity logs, etc. must include all signatures.

For each Project activity, please ensure the following information is provided:
• Project activity name
• Project activity date
• Employee name and classification
• Number of hours worked on Project activity
• Rate of pay (notate whether regular or overtime pay)
• Salary total (rate x hours)
• Benefits percentage
• Total for salary and benefits combined
If the official document does not include all information above, please submit a supporting spreadsheet. Example below.

ITEM NO. 6.

Travel costs may include in-state and out-of-state Project-related conferences, seminars, workshops, and trainings approved by CGU. The most economical mode of travel, in terms of direct expenses to the Project, must be used.

NOTE: If the name and type of conference/training is not included in the Grant Agreement, CGU approval for the conference/training must be obtained prior to travel. To request CGU approval please provide the following information via e-mail to your Grant Administrator:
• Travel date(s)
• Location of the conference/training
• Employee Name and Classification
• Name of existing budget line item that will cover these travel costs.

Travel must occur within the Project Performance Period to receive reimbursement.

Out-of-State
Grantees shall use the out-of-state lodging reimbursement rates established by their Organization/Agency; however, meals and incidentals will be reimbursed at the State travel rates.

In-State
Grantees shall not exceed the travel rates paid to exempt, excluded, and represented State of California employees and will be reimbursed at the State travel rates. Any costs beyond State travel rates will be at the expense of the Grantee. For additional information, visit the California Department of Human Resources (CalHR) website: Travel Reimbursements - CalHR.

Travel Expense Examples
• Lodging to attend conferences/trainings (must have CGU approval prior to attending) • Mileage (based on current State rate) or fuel expenses • Per Diem for approved meals (based on current State rate) • Rental car fees
• Commercial airline fares
• Parking fees
• Bridge tolls
• Taxi or bus fares
Meals cannot be claimed if they are provided by the hotel, training, conference, etc. Snacks and continental breakfasts, such as rolls, juice, and coffee, are not considered meals. Refer to CalHR for the travel timeframes for when meals can be claimed.

NOTE: Please complete one Travel Claim Form per trip, per employee, and submit with the required supporting documentation through the GMS. For each trip, per employee, submit travel expense in their entirety; do not split across multiple Reporting Periods or Expense line items in the GMS. The Start Date is the first day of paid travel and the End Date is the last day of paid travel. Your Grant Administrator will provide an electronic copy of the form. 7 Quick-Reference Guide
Travel

ITEM NO. 6.

Quick-Reference Guide
Supporting Documentation
Travel supporting documentation may include a paid receipt, paid invoice, or confirmation (ex: airline, rental car) that must show a paid in full/zero balance. Proof of payment, stay, or travel may be requested.

In addition to a Travel Claim Form, please ensure the following information is provided:
• Trip name
• Traveler name
• Location
• Travel dates (must be within Project Performance Period / when paid travel begins & ends) • Purpose of trip
• Start and end time of travel (when paid travel begins & ends) • Total expense for reimbursement, and
• Zero balance, proof of payment, stay, or proof of travel.

Lodging
Please include an itemized receipt that is pre-printed (folio) with the attendee’s name, hotel name, address, charges, and a paid in full/zero balance.

Mileage or Ridesharing
Please include a mapped route with start/finish address and locations, and a paid in full/zero balance or proof of payment. For ridesharing companies such as Lyft, the receipt must also contain the attendee’s name.

Per Diem
Individual receipts for meals are not required but must be kept on file at your Organization/Agency must be on file and readily available for auditing purposes. Refer to CalHR for the travel timeframes for when meals can be claimed.

Excess Lodging Request
If attending an in-state, CGU-approved conference, and the conference blocked room rate exceeds the State travel rate, Grantees may submit an Excess Lodging Request prior to booking travel.

Please copy and paste the below bullets in an e-mail (Subject line = Excess Lodging Request) to your Grant Administrator and provide an answer for each bullet:
• Conference name
• Location
• Conference dates (must be within Project Performance Period) • Conference blocked room rate
• Difference between conference blocked room rate and state travel room rate • Detailed justification for Excess Lodging Request
Excess Lodging Requests will only be allowed under special circumstances with CGU approval. Excess Lodging Requests are effective once approved by CGU. If prior CGU approval is not received, Reimbursement Requests containing an excess lodging room rate will not be approved and travel costs will be reimbursed at the State travel rate. 8 paid online

ITEM NO. 6.

Equipment costs include grant -funded purchases of non-expendable, tangible, personal property having a normal useful life of more than one year and an acquisition cost of at least $5,000 or more per asset (ex: four identical assets which cost $1,250 each, for a $5,000 total, would not be considered an equipment purchase).

Equipment not specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase. Equipment should be purchased at the beginning of the Project Performance Period to ensure it is utilized when completing corresponding Project activities. Equipment must be purchased and received within the Project Performance Period to receive reimbursement.

Supporting Documentation
Equipment supporting documentation may include a paid receipt or paid invoice but must show a paid in full/zero balance or proof of payment. Please ensure the following information is provided:
• Vendor name
• Purchase date (must be within Project Performance Period) • Invoice number
• Item(s) purchased
• Total expense for reimbursement
• Zero balance or proof of payment
• VIN/Serial numbers (included on invoice or in photo), and • Photo(s) of equipment item
Paid accrued taxes must be submitted with a copy of a paid receipt or paid invoice containing a paid in full/zero balance or proof of payment for the correlating equipment purchase. Please include the tax percentage and proof of payment for the accrued taxes. Please submit both paid accrued taxes and equipment expenses in their entirety; do not split across multiple Reporting Periods or Expense line items in the GMS.

Messaging
Equipment, such as vehicles (ex: car, motorcycle), DUI Trailers, etc., must be marked, indicating that they are primarily used for Driving Under the Influence (DUI) Enforcement and display a message supporting DUI Enforcement. Magnetically affixed decals and messaging will not be accepted.

Messaging types may include:
• Decal (ex: window, door)
• Wrap (ex: entire DUI Trailer)
Messaging examples may include:
• DUI Enforcement
• DUI/DUID Education and Outreach
• “Always Designate a Sober Driver” or other DUI message Messaging and Grantee logos must be submitted to and approved by CGU prior to purchase/display.
9 Quick-Reference Guide
Equipment

ITEM NO. 6.
10 Quick-Reference Guide
NOTE: By submitting equipment supporting documentation, the Grantee certifies that equipment was added to the inventory log at the Organization/Agency and can verify the location. Any equipment purchased with grant funds may be subject to review during site visits/audits and is property of the purchasing Organization/Agency.

Equipment Management Requirements
California Code of Regulations Section 1890.19
The following requirements apply to all equipment purchased with grant funds:
• Equipment shall only be used for its intended purpose for the duration of its useful life. • Grantees shall keep equipment purchased with grant funds maintained in safe working order and stored securely.
• To be eligible for reimbursement, Grantees must purchase and receive equipment prior to the close of the Project Performance Period.
• Lost or stolen equipment purchased with grant funds, within five years of the date of loss or theft, shall be reported immediately to CGU by the Grantee (if applicable, the Grantee shall send a copy of the police report to CGU).
• Prior to disposition of equipment purchased with grant funds, the Grantee shall notify CGU via e-mail and dispose of the equipment, in accordance with the Grantee’s Organization/Agency policy.

Consultants/Contracts
Contracted services shall be utilized in direct support of Project activities. The Grantee shall be responsible for the Contractor’s compliance with program regulations, the Grant Agreement, and Project requirements. Contracted services shall not affect the Grantee’s overall responsibility for the management of the Project.

A copy of the Contract and/or Scope of Work must be submitted to and approved by CGU prior to commencement of work. Services must be rendered within the Project Performance Period to receive reimbursement.

While Nonprofits are categorized as Consultants/Contracts, the guidance for all Budget Categories still applies. See the applicable Budget Category in this guide for additional information.

Supporting Documentation
Consultants/Contracts supporting documentation should allow CGU to determine if invoiced expenses are permissible, reasonable, and necessary for the performance of the Project.

Supporting documentation may include a paid receipt or paid invoice but must show a paid in full/zero balance or proof of payment. If applicable, please ensure the following information is provided:
• Time study, and
• Detailed activity report

ITEM NO. 6.

Other Direct Costs include Operational Costs. Supplies and materials may be purchased, provided the items are claimed at a cost no higher than the original purchase price paid by the Grantee.

Other Direct Costs not specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase. Other Direct Costs should be purchased at the beginning of the Project Performance Period to ensure they are utilized when completing corresponding Project activities. Other Direct Costs must be purchased and received within the Project Performance Period to receive reimbursement.

Supporting Documentation
Other Direct Costs supporting documentation may include a paid receipt or paid invoice but must show a paid in full/zero balance or proof of payment. Please ensure the following information is provided:
• Vendor name
• Purchase date (must be within Project Performance Period) • Invoice number (if applicable)
• Item(s) purchased
• Total expense for reimbursement, and
• Zero balance or proof of payment
Registration Fees
Please ensure the following information is provided:
• Conference/Training name
• Attendee name
• Location
• Conference date(s) (must be within Project Performance Period) • Total expense for reimbursement
• Zero balance or proof of payment, and
• Proof of attendance (ex: copy of badge, agenda, handout)

EDUCATION AND OUTREACH
Education Events and Presentations
Education Events and Presentations may include community meetings, cannabis industry outreach, school outreach programs, high school/college presentations, and education programs. Prior to conducting presentations, please share the content/presentation with your Grant Administrator. Education Events and Presentations must occur within the Project Performance Period to receive reimbursement.
11 Quick-Reference Guide
Other Direct Costs

ITEM NO. 6.

Quick-Reference Guide
When reporting Education/Outreach Achievements, please provide:
• Photos
• Educational content
• Impact data (ex: number of attendees, list of public establishments), and • Address/location if contact was made in person or virtual (include platforms).

Outreach Materials and Advertising
Outreach Materials and Advertising may include press releases, social media postings, brochures, flyers, PowerPoint presentations, billboards, print advertisements, and radio advertisements.

Outreach Materials and Advertising must be submitted to and approved by CGU prior to airing, publication, or distribution. Outreach Materials and Advertising should be purchased at the beginning of the Project Performance Period to ensure they are utilized when completing corresponding Project activities. Outreach Materials and Advertising must be purchased, received, and aired/run/displayed within the Project Performance Period to receive reimbursement.

Messaging
All messaging and Grantee logos must be submitted to and approved by CGU prior to purchase/display.

Messaging verbiage must include both:
• The statement, “Funded by the CHP Cannabis Tax Fund Grant Program”, and • Educational message against impaired driving

MODIFICATIONS
Budget Modification Request
Grantees seeking to reallocate grant funds to accomplish the intent of the original Grant Agreement and Project activities may submit a Budget Modification Request in Q1, Q2, or Q3.

In Q4, Budget Modification Requests will only be allowed under special circumstances with CGU approval.

Please copy and paste the below bullets in an e-mail (Subject = Budget Modification Request) to your Grant Administrator and provide an answer for each bullet for each reallocation of grant funds:
• Requested item(s) and/or service(s)
• Explanation of reasons/circumstances that justify the modification. • Description of how requested item(s) and/or service(s) will positively improve the Project • Description of potential implications if the Budget Modification is not approved • Budget line item name(s) you are transferring from
12

ITEM NO. 6.

Quick-Reference Guide
• Budget line item name(s) you are transferring to
• Amount(s) for reallocation
Budget Modification Requests will become effective once approved by CGU. If prior CGU approval is not received, Reimbursement Requests shall be denied. CGU and the Grantee shall retain copies of all Budget Modification Request documents.

Project Contact Change Request
Grantees requesting to update personnel contacts during the Project Performance Period must submit a Project Contact Change Request.

Please copy and paste the below bullets in an e-mail (Subject = Project Contact Change Request) to your Grant Administrator and provide an answer for each bullet for each change:
• Effective date
• Current Project contact name (first and last) & title • Telephone number
• E-mail address
• Mailing address
• New Project contact name (first and last) & title
• Telephone number
• E-mail address
• Mailing address

PROJECT PERFORMANCE
REVIEW
Monitoring/Site Visits
CGU may conduct a Project Performance Review to determine progress towards the completion of the Project. Project Performance Reviews may be accomplished by desk review, questionnaire, site visits, and/or other means of review. The Project Performance Review may be conducted before, during, or at the end of the Project Performance Period. 13

ITEM NO. 6.

Achievements and Expenses
Achievements
Grantees are required to report on achieved Project goals and activities (Achievements) that occurred during the Project Performance Period and provide a final Project Status/Closeout Achievement (ex: Q4 – Project Status/Closeout) by the due date listed in this guide under Important Dates. Please ensure the following information is provided:
• Detailed summary of completed Project
• Success stories
• Obstacles faced
• Project goals/activities not accomplished
• Justification for unspent grant funds
Expenses
In addition to Achievements, and if applicable, Grantees will submit a final Reimbursement Request with required supporting documentation within sixty calendar days after the completion of the Project, or the end date, as specified in the Grant Agreement or amended Grant Agreement, whichever comes first. Please ensure the following information is provided:
• Supporting documentation for Expenses
• Subcontracted work, notice of completion (if applicable), and • Photos of completed Project goals and activities (if applicable) Please allow enough time for the Grant Administrator to review the submitted information to ensure a Reimbursement Request is submitted by the due date. CGU reserves the right to request additional information, as needed.

AUDITING
Requirements & Principles
Record Retention
Grantees shall retain all documents, records, receipts, and financial accounts pertinent to the Project necessary to substantiate the purpose for which grant funds were spent, for five years from the expiration of the Grant Agreement.

Audit Requirements
Auditors may request, but are not limited to, the following documentation:
• Job/Source code
• Components of indirect/administrative costs reimbursed by the grant • Reports of employees by position/title, including job descriptions and staff time/benefits reimbursed by the Grant
• Timesheets signed by the employee and supervisor for staff time reimbursed by the grant 14 Quick-Reference Guide

CLOSEOUT

ITEM NO. 6.
15 Quick-Reference Guide
• Invoices, canceled warrants for Contracts, materials, services, and supplies • All Contracts and Service Agreements reimbursed by the Grant • Vehicle records/mileage logs for transportation cost, including the Grantee’s relevant policies, processes, and documentation pertaining to usage costs and mileage rates • Vehicle Identification Numbers, equipment serial numbers, title, and photographs of equipment purchases reimbursed by the grant
Basic Principles
• Maintain complete records and keep on file at the Organization/Agency. • Be prepared and have records readily available for an audit and/or site visit. • Reimbursements cannot exceed actual costs expensed for a Project activity. • Request reimbursement for Expenses only once.
• Respond to requests in a timely manner.

If you have any questions, please contact the CGU at (916) 843-4360.

ITEM NO. 6.

State of California-Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-4360
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 13, 2025
File No.: 060.17344.17369
Captain Clint Tada
Los Gatos-Monte Sereno Police Department
110 East Main Street
Los Gatos, CA 95030
Dear Captain Tada:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the Los Gatos-Monte Sereno Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $248,955.98. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
M. W. HEADRICK, Chief
Enforcement and Planning Division
ATTACHMENT 5

ITEM NO. 6.

TITLE: Town Vehicle and Equipment Acquisition and
Replacement Policy
POLICY NUMBER: 4-05
EFFECTIVE DATE: 4/6/1994 PAGES: 3
ENABLING ACTIONS: REVISED DATES: 5/26/1998; 10/15/2024
APP�

PURPOSE
To set forth specific procedures for the acquisition and disposal of vehicle and motorized equipment used by the Town of Los Gatos.

SCOPE
This policy will apply to the acquisition and disposal of vehicles and equipment used by all Town Departments.

POLICY
When purchasing vehicles or motorized equipment or disposing of surplus vehicles and equipment, the following will apply:

A. REPLACEMENT CONSIDERATIONS
Replacement of vehicles and motorized equipment is based on an equipment replacement schedule that allows for replacement on a programmed cycle. The recommended basis is as follows:

Vehicle/Equipment Type
Marked Police Vehicles
Unmarked Police
Motor cycles / UTV
Passenger Vehicles
Trucks
Construction Equipment
Replacement Cycle
5 years and/or 85,000 miles
6 years and/or 85,000 miles
6 years and/or 85,000 miles and/or 5000 hours
6 years and/or 85,000 miles
12 years and/or 100,000 miles
12 years and/or 100,000 mires

EXHIBIT A
ATTACHMENT 6

ITEM NO. 6.

TITLE: Town Vehicle and Equipment Acquisition and
Replacement Policy
PAGE:
2 of 3
POLICY NUMBER:
4-05
The replacement cycle is a general guideline for when replacement should begin to be considered. Other factors used in the replacement evaluation process include:

1. Overall condition of vehicles and equipment

2. Repair records

3. Vehicle efficiency and safety

4. Lead time for vehicle procurement and fit-up

5. Service life related to extended use in other departments

6. Funding available for replacement
The Director of Parks and Public Works, or their designee, shall make the final determination and recommendation about the timing of the vehicle and equipment replacement based on the overall needs of the Town and availability of funding. Preference will be given to the least expensive and most fuel-efficient vehicle that meets the requirements of the proposed use.

B. COOPERATIVE PURCHASING PROGRAM:

When purchasing vehicles and equipment, the Town of Los Gatos will invite vendors (local and non-local) to submit bids. Where applicable, the Town will use the State of California Cooperative Purchasing Program.

C. PREFERENCE FOR HYBRID AND ZERO EMISSION VEHICLES
The Town of Los Gatos is committed and reducing greenhouse gas emissions. In selecting new vehicles, preference will be given to hybrid and zero emission vehicles whenever possible.

D. SPECIFICATIONS:

The Department of Parks and Public Works will develop specifications for vehicles and motorized equipment to be purchased by the Town of Los Gatos with input from the user Department where appropriate. Specifications will be prepared based on user needs, operating costs, fuel efficiency, reduction of air emissions, regulatory requirements governing municipal fleet operations, vehicle safety and performance, new technology, availability, and cost. When applicable, performance standards will be included in the specification writing process.

E. ADDITION OF EQUIPMENT AND VEHICLES
The addition of new items to the vehicle and equipment inventory shall require Town Council approval. Such approval considers both the capital cost and operation costs associated and vehicle maintenance. Vehicles and equipment funded through grants or