Los Gatos City Council
August 18, 2026

ITEM NO. 3.

Date Cusip/Id Description Transaction Type Trade Date Settlement Date Par Coupon Maturity Date Price Principal Interest Transaction
Total
6/1/2026 06051GMY2
BANK OF AMERICA CORP 4.477%
23APR2030 (CALLABLE 23APR29) PURCHASE 5/29/2026 6/1/2026 1,250,000.00 4.477% 4/23/2030 99.55 1,244,325.00 5,907.15 1,250,232.15 6/1/2026 91282CMA6 USA TREASURY 4.125% 30NOV2029 BOND INTEREST 5/31/2026 6/1/2026 1,200,000.00 4.125% 11/30/2029 - - 24,750.00 24,750.00 6/1/2026 91282CNG2 USA TREASURY 4% 31MAY2030 BOND INTEREST 5/31/2026 6/1/2026 660,000.00 4.000% 5/31/2030 - - 13,200.00 13,200.00 6/1/2026 91282CHE4 USA TREASURY 3.625% 31MAY2028 BOND INTEREST 5/31/2026 6/1/2026 1,800,000.00 3.625% 5/31/2028 - - 32,625.00 32,625.00 6/2/2026 Cash-USD Cash-USD

SHORT TERM INVESTMENT
FUND INCOME 6/2/2026 6/2/2026 2,480.59 0.000% 100.00 - - 2,480.59 6/12/2026 3130B1BT3
FEDERAL HOME LOAN BANK 4.875%
12JUN2026 BOND INTEREST 6/12/2026 6/12/2026 1,150,000.00 0.000% 6/12/2026 - - 28,031.25 28,031.25 6/15/2026 91282CJG7 USA TREASURY 4.875% 31OCT2030 PURCHASE 6/12/2026 6/15/2026 650,000.00 4.875% 10/31/2030 102.74 667,801.01 3,960.94 671,761.95 6/15/2026 91282CMW8 USA TREASURY 3.75% 15APR2028 PURCHASE 6/12/2026 6/15/2026 600,000.00 3.750% 4/15/2028 99.43 596,580.14 3,750.00 600,330.14 6/15/2026 91282CKN0 USA TREASURY 4.625% 30APR2031 PURCHASE 6/12/2026 6/15/2026 650,000.00 4.625% 4/30/2031 101.85 662,037.33 3,757.81 665,795.14 6/12/2026 3130B1BT3
FEDERAL HOME LOAN BANK 4.875%
12JUN2026 REDEMPTION 6/12/2026 6/12/2026 1,150,000.00 0.000% 6/12/2026 100.00 1,150,000.00 - 1,150,000.00 6/15/2026 3130ATUT2
FEDERAL HOME LOAN BANK 4.5%
14DEC2029 BOND INTEREST 6/14/2026 6/14/2026 505,000.00 4.500% 12/14/2029 - - 11,362.50 11,362.50 6/15/2026 46625HRS1
JPMORGAN CHASE & CO 3.2%
15JUN2026 CALLABLE BOND INTEREST 6/15/2026 6/15/2026 500,000.00 0.000% 6/15/2026 - - 8,000.00 8,000.00 6/15/2026 91282CMB4 USA TREASURY 4% 15DEC2027 BOND INTEREST 6/15/2026 6/15/2026 1,050,000.00 4.000% 12/15/2027 - - 21,000.00 21,000.00 6/15/2026 46625HRS1
JPMORGAN CHASE & CO 3.2%
15JUN2026 CALLABLE REDEMPTION 6/15/2026 6/15/2026 500,000.00 0.000% 6/15/2026 100.00 500,000.00 - 500,000.00 6/18/2026 3134HAW33
FREDDIE MAC 4.75% 18DEC2029
(CALLABLE 18SEP26) BOND INTEREST 6/18/2026 6/18/2026 1,000,000.00 4.750% 12/18/2029 - - 23,750.00 23,750.00 6/22/2026 3130AQF65
FEDERAL HOME LOAN BANK 1.25%
21DEC2026 BOND INTEREST 6/21/2026 6/21/2026 1,300,000.00 1.250% 12/21/2026 - - 8,125.00 8,125.00 6/30/2026 91282CJR3 USA TREASURY 3.75% 31DEC2028 BOND INTEREST 6/30/2026 6/30/2026 1,200,000.00 3.750% 12/31/2028 - - 22,500.00 22,500.00 6/30/2026 91282CCH2 USA TREASURY 1.25% 30JUN2028 BOND INTEREST 6/30/2026 6/30/2026 900,000.00 1.250% 6/30/2028 - - 5,625.00 5,625.00 6/30/2026 91282CEW7 USA TREASURY 3.25% 30JUN2027 BOND INTEREST 6/30/2026 6/30/2026 1,000,000.00 3.250% 6/30/2027 - - 16,250.00 16,250.00 Town of Los Gatos
Investment Transaction Detail
June 30, 2026
6

ITEM NO. 3.

CUSIP Security description Maturity
date Par/Shares Total market value ($) S&P rating Moody's rating Insight ESG
rating Environment Social Governance
02665WED9 AMERICAN HONDA FINANCE 4.7% 12JAN2028 1/12/2028 600,000 614,006 BBB+ A3 3 2 4 3 037833DB3 APPLE INC 2.9% 12SEP2027 (CALLABLE 12JUN27) 9/12/2027 1,300,000 1,292,918 AA+ Aaa 5 2 5 5 06051GMY2 BANK OF AMERICA CORP 4.477% 23APR2030 (CALLABLE 23APR29) 4/23/2030 1,250,000 1,252,532 A- A1 3 1 3 5 17275RBR2 CISCO SYSTEMS INC 4.85% 26FEB2029 (CALLABLE 26JAN29) 2/26/2029 1,000,000 1,027,324 AA- A1 2 1 3 3 17325FBK3 CITIBANK NA 4.838% 06AUG2029 (CALLABLE 06JUL29) 8/6/2029 1,250,000 1,284,159 A+ Aa3 3 1 2 4 194162AR4 COLGATE-PALMOLIVE CO 4.6% 01MAR2028 (CALLABLE 01FEB28) 3/1/2028 500,000 510,635 A+ Aa3 3 3 3 2 24422EXN4 JOHN DEERE CAPITAL CORP 4.9% 07MAR2031 3/7/2031 1,000,000 1,028,377 A A1 3 1 3 4 437076CW0 HOME DEPOT INC 4.9% 15APR2029 (CALLABLE 15MAR29) 4/15/2029 1,000,000 1,023,412 A A2 3 3 3 3 46647PDG8 JPMORGAN CHASE & CO 4.851% 25JUL2028 (CALLABLE 25JUL27) 7/25/2028 1,400,000 1,433,307 A A1 3 1 3 5 61776NU43 MORGAN STANLEY PVT BANK 4.213% 08FEB2030 (CALLABLE 08FEB29) 2/8/2030 1,250,000 1,255,322 A+ Aa3 3 1 3 4 69353RFJ2 PNC BANK NA 3.25% 22JAN2028 (CALLABLE 23DEC27) 1/22/2028 1,000,000 997,031 A A2 3 3 4 3 857477CD3 STATE STREET CORP 5.272% 03AUG2026 (CALLABLE 05JUL26) 8/3/2026 800,000 817,305 A Aa3 1 1 2 2 857477DB6 STATE STREET CORP 4.834% 24APR2030 (CALLABLE 24MAR30) 4/24/2030 580,000 590,944 A Aa3 1 1 2 2 89236TKL8 TOYOTA MOTOR CREDIT CORP 5.45% 10NOV2027 11/10/2027 1,600,000 1,635,982 A+ A1 3 1 3 4 91159HJF8 US BANCORP 4.548% 22JUL2028 (CALLABLE 22JUL27) 7/22/2028 1,000,000 1,020,108 A A3 3 2 3 4 Total Corporate / weighted average 15,530,000 15,783,362 3 2 3 4 ESG ratings are from 1 to 5, with 1 as the highest rating and 5 as the lowest. All ratings are weighted by industry rankings, based on the importance of the category within the individual industry.

TOWN OF LOS GATOS, CA
Insight ESG ratings as of June 30, 2026
7

ITEM NO. 3.

Fund Schedule
Fund
Number Fund Description
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out

GENERAL FUND
Non-Spendable:

Loans Receivable 159,000 - - - - - 159,000
Restricted Fund Balances:

Pension 3,090,731 - - - - - 3,090,731
Land Held for Resale - - - - - - -
Committed Fund Balances:

Budget Stabilization 7,870,639 - - - - - 7,870,639
Catastrophic 7,870,639 - - - - - 7,870,639
Pension/OPEB 1,300,000 - - - - - 1,300,000
Measure G District Sales Tax - - - - - - -
Assigned Fund Balances:

Open Space 410,000 - - - - - 410,000
Sustainability 140,553 - - - - - 140,553
Capital/Special Projects 1,983,271 - - - - - 1,983,271
Carryover Encumbrances 6,367 - - - - - 6,367
Compensated Absences 1,519,243 - - - - - 1,519,243
ERAF Risk Reserve - - - - - - -
Market Fluctuations 1,201,824 - - - - - 1,201,824
Council Priorities - Economic Recovery - - - - - - -
Unassigned Fund Balances:
111 Other Unassigned Fund Balance Reserve (Pre YE distribution) 10,211,049 2,389,639 8,660,615 (5,557,067) - - 15,704,236 General Fund Total 35,763,316 2,389,639 8,660,615 (5,557,067) - - 41,256,503 * Interfund transfers to be performed as part of the fiscal year end closing entries.

June 2026
Prior Year
Carryforward
7/1/2025*
Increase/
(Decrease)
July-May
Estimated Fund
Balance
6/30/2026*
8

ITEM NO. 3.

Fund Schedule
Fund
Number Fund Description
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out

SPECIAL REVENUE
211/212 CDBG 166,653 - - - - - 166,653
222 Urban Runoff (NPDES) 664,168 (13,705) 27,282 (9,729) - - 668,016 231-236 Landscape & Lighting Districts 193,606 (5,723) 18,215 (5,020) - - 201,078 251 Los Gatos Theatre 381,120 183,211 15,125 (11,451) - - 568,005 261-264,269 Library Trusts 559,745 39,458 - (4,266) - - 594,937 Special Revenue Total 1,965,292 203,241 60,622 (30,466) - - 2,198,689

CAPITAL PROJECTS
411 GFAR - General Fund Appropriated Reserve 16,974,946 723,036 157,461 (1,350,268) - - 16,505,175 412 Community Center Development 819,604 - - - - - 819,604 421 Grant Funded Projects (1,577,430) 1,693,383 - (40,194) - - 75,759 461-463 Storm Basin Projects 2,825,234 165,976 27,732 (34,525) - - 2,984,417 471 Traffic Mitigation Projects 676,482 - - - - - 676,482 472 Utility Undergrounding Projects 3,763,913 26,890 - - - - 3,790,803 481 Gas Tax Projects 2,130,548 511,733 320,904 - - - 2,963,185 Capital Projects Total 25,613,297 3,121,018 506,097 (1,424,987) - - 27,815,425

INTERNAL SERVICE FUNDS
611 Town General Liability 208,746 (402,210) - (33,874) - - (227,338) 612 Workers Compensation 1,259,972 82,910 69,053 (52,172) - - 1,359,763 621 Information Technology 2,585,103 (273,300) 172,297 (104,585) - - 2,379,515 631 Vehicle & Equipment Replacement 3,890,428 713,287 291,886 - - - 4,895,601 633 Facility Maintenance 820,099 (113,954) 300,292 (145,088) - - 861,349 Internal Service Funds Total 8,764,348 6,733 833,528 (335,719) - - 9,268,890 Trust/Agency
942 RDA Successor Agency (3,037,146) (1,736,640) 1,793,487 (3,670) - - (2,983,969) Trust/Agency Fund Total (3,037,146) (1,736,640) 1,793,487 (3,670) - - (2,983,969) Total Town 69,069,107 3,983,991 11,854,349 (7,351,909) - - 77,555,538 * Interfund transfers to be performed as part of the fiscal year end closing entries.

Deposit Accounts of Interest:
111-23541 General Plan Update deposit account balance $683,663.78 111-23521 BMP Housing deposit account balance $3,723,190.79 Prior Year
Carryforward
7/1/2025*
Increase/
(Decrease)
July-May
June 2026
Estimated Fund
Balance
6/30/2026*
9

ITEM NO. 3.

PREPARED BY: Diane Howard
Finance Division Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Administrative Services Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/18/2026
ITEM NO: 04
DATE: August 12, 2026
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Approve and Ratify the Accounts Payable Check Registers and Payroll Reports
RECOMMENDATION: Approve the Accounts Payable Check Registers dated July 31, 2026 and August 7, 2026 and ratify and approve the Payroll Report dated August 7, 2026
FISCAL IMPACT:

Approval and ratification of the reports will have no additional fiscal impact. The reports document $3,000,711.96 in payments previously issued, consisting of $1,996,317.96 in accounts payable payments and $1,004,394.00 in payroll payments. Staff represents that all payments were charged to accounts authorized in the Town Council approved budgets and were within available appropriations.

STRATEGIC PRIORITY:

This item supports the Town’s amended 2025 to 2027 Top Strategic Priority to ensure prudent financial management, under the Fiscal Stability Core Goal.

BACKGROUND:

Pursuant to Town Municipal Code section 2.30.020 (d) payroll warrants need not be audited by the Town Council prior to payment. Payrolls shall be presented to the Town Council for ratification and approval at the regular meeting after delivery of the payroll warrants.

The Town Code does not provide specific direction on accounts payable. However, Government Code Section 37208 provides the following guidance:

ITEM NO. 4.

PAGE 2 OF 3
SUBJECT: Accounts Payable Check Registers and Payroll Reports DATE: August 12, 2026
(a) Payroll warrants or checks need not be audited by the legislative body prior to payment.

Payrolls shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the payroll warrants or checks. (b) Warrants or checks drawn in payment of demands certified or approved by the city clerk as conforming to a budget approved by ordinance or resolution of the legislative body need not be audited by the legislative body prior to payment.
(c) Notwithstanding subdivisions (a) and (b), budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report.

DISCUSSION:

Administrative Services staff presents biweekly payroll reports to the Council on consent, as prescribed in the Municipal Code.

Although not specifically required under Municipal Code or the Government Code, it is considered good practice to report on checks paid by a government agency. As such, staff provides accounts payable check registers, along with payroll reports, on a biweekly basis as part of the consent calendar for regular council meetings.

Accounts payable and payroll for the following periods have been audited and approved by staff for the following payments:

Type Check Date Amount
Accounts Payable July 31, 2026 $ 1,529,713.47
Accounts Payable August 7, 2026 $ 466,604.49
Payroll August 7, 2026 $ 1,004,394.00
Combined Accounts Payable
and Payroll Total
$ 3,000,711.96
ALTERNATIVES:

The Council may request clarification or correction of a specified register and continue consideration of that portion of the item. Because the payroll warrants have already been delivered, staff recommends that any requested correction be narrowly identified and returned promptly for Council ratification and approval.

CONCLUSION:

Presenting the payroll reports for Council ratification and approval complies with the Town Code and Government Code. Presenting the accounts payable registers provides additional transparency and Council oversight as an administrative best practice.

ITEM NO. 4.

PAGE 3 OF 3
SUBJECT: Accounts Payable Check Registers and Payroll Reports DATE: August 12, 2026
ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

ATTACHMENTS:

1. Accounts Payable Register for 7/31/2026

2. Accounts Payable Register for 08/07/2026

3. Payroll by Location for 08/07/2026

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 07-31-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT PROJECT AMOUNT 163220 07/31/2026 ACCELA INC INV-ACC63962 070126-063031 RENEWAL TERM 6212502 63332 $ 131,842.55 163220 Total $ 131,842.55
163221 07/31/2026 AMAZON CAPITAL SERVICES INC 14317DKR3J9J SUPPLIES 1117201 61191 $ 1,637.60 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1467KCMX9TTC SUPPLIES 1115402 61265 $ 163.37 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1CG6H9RF6M33 SUPPLIES 1117201 61191 $ 295.80 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1FLLX9FLHVGD SUPPLIES 1114201 62352 $ 120.73 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1JFQF4DF6TGQ SUPPLIES 1117201 61191 $ 134.61 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1P63FWPPFGCX SUPPLIES 6122202 62322 $ 278.29 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1RR7WM41DLYX SUPPLIES 2617301 62424 $ 105.91 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1XM6GVNGLHVC SUPPLIES 1114202 61111 $ 87.34 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1XPNWFL7FC1R SUPPLIES 2617301 62424 $ 108.78 163221 07/31/2026 AMAZON CAPITAL SERVICES INC 1YGPNQW1XG7C SUPPLIES 6122202 62322 $ 83.49 163221 Total $ 3,015.92
163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1GWCTMRHPQ9X SUPPLIES 1114202 61111 $ 22.40 163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1H9KRPPNMW49 SUPPLIES 1117202 61192 $ 76.90 163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1K1X9QNNPQTV SUPPLIES 1112401 61111 $ 30.41 163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1NXRRDPG6KFR SUPPLIES 1117202 61192 $ 19.89 163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1VCNYHWYYDNG SUPPLIES 1117201 61191 $ 13.38 163222 07/31/2026 AMAZON CAPITAL SERVICES INC 1VD94PJ7HJCP SUPPLIES 1117201 61191 $ 20.55 163222 Total $ 183.53
163223 07/31/2026 AT&T CALNET 3 000025473164 060126-063026 SERVICE 1114201 62622 $ 428.26 163223 Total $ 428.26
163224 07/31/2026 BAY AREA PL SERVICES 35506 053126 SERVICE 1114303 63322 $ 1,530.00 163224 Total $ 1,530.00
163225 07/31/2026 BEAR ELECTRICAL SOLUTIONS, INC 12219 JUNE 2026 TS RESPONSE MAINTENANCE 1115401 63364 $ 2,957.00 163225 07/31/2026 BEAR ELECTRICAL SOLUTIONS, INC 12222 JUNE 2026 ROUTINE 1115401 63364 $ 3,782.00 163225 07/31/2026 BEAR ELECTRICAL SOLUTIONS, INC 12223 JUNE 2026 TS MAINTENANCE 1115401 63364 $ 2,930.00 163225 Total $ 9,669.00
163226 07/31/2026 CALIFA GROUP 9274 070126-063027 LIBRARY SPEAKERS CONSORTIUM 1117204 63332 $ 4,500.00 163226 Total $ 4,500.00
163227 07/31/2026 CAPITOL DEL GRANDE 2 INC 233410 AUTO PARTS 1115402 61265 $ 427.75 163227 07/31/2026 CAPITOL DEL GRANDE 2 INC 233434 AUTO PARTS 1115402 61265 $ 82.26 163227 07/31/2026 CAPITOL DEL GRANDE 2 INC 233479 AUTO PARTS 1115402 61265 $ 373.70 163227 Total $ 883.71
163228 07/31/2026 CAPITOL DEL GRANDE 4 INC 266991 AUTO PARTS 1115402 61265 $ 386.74 163228 Total $ 386.74
163229 07/31/2026 CIVICPLUS 370805 070126-063027 NEXTREQUEST 6212502 63332 $ 11,327.40 163229 07/31/2026 CIVICPLUS 372079 070126-063027 ONLINE HOSTING 1111201 62301 $ 9,991.30 163229 07/31/2026 CIVICPLUS 366268-01 060126-053127 MUNICODE MEETINGS 1111201 63332 $ 1,000.00 163229 Total $ 22,318.70
163230 07/31/2026 COMCAST 0737380-072326 072826-082726 SERVICE 6212502 62614 $ 131.74 163230 Total $ 131.74
163231 07/31/2026 COUNTY OF SANTA CLARA 2606300502 WO 224795 AND WO 224830 1114201 62344 $ 1,869.00 163231 Total $ 1,869.00
163232 07/31/2026 DUDEK 202604459 032826-042426 SERVICE 1115401 62354 $ 6,161.13 163232 07/31/2026 DUDEK 202605940 042526-052226 SERVICE 1115401 62354 $ 7,347.50 163232 07/31/2026 DUDEK 202606508 052326-062626 SERVICE 1115401 63219 $ 15,411.20 163232 Total $ 28,919.83
163233 07/31/2026 ENCODE PLUS LLC 3487 090126-083127 ANNUAL SOFTWARE LICENSE 1113202 63219 $ 5,000.00 163233 Total $ 5,000.00
ATTACHMENT 1

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 07-31-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT PROJECT AMOUNT 163234 07/31/2026 EOA INC LS0321-0626 060126-063026 BILLING 16492 LG BLVD 1115999 68618 $ 959.00 163234 07/31/2026 EOA INC LS0322-0626 060126-063026 BILLING 131 ALBRIGHT WAY 1115999 68618 $ 2,430.00 163234 07/31/2026 EOA INC LS0322-0626 060126-063026 BILLING 131 ALBRIGHT WAY 1115999 68618 $ 954.50 163234 07/31/2026 EOA INC LS0323-0626 060126-063026 BILLING 15495 LG BLVD 1115999 68618 $ 685.00 163234 07/31/2026 EOA INC LS0324-0626 060126-063026 BILLING 402 MORE 1115999 68618 $ 3,413.50 163234 Total $ 8,442.00
163235 07/31/2026 EPLUS TECHNOLOGY, INC. V3119453 FALCON COMPLETE 6212502 63332 $ 77,804.23 163235 Total $ 77,804.23
163236 07/31/2026 EWING IRRIGATION 31025302 SUPPLIES 1115301 61215 $ 440.37 163236 Total $ 440.37
163237 07/31/2026 FRANK AND GROSSMAN LANDSCAPE 41703 070626 DEEP CLEAN FURNITURE 6335423 63351 $ 475.00 163237 07/31/2026 FRANK AND GROSSMAN LANDSCAPE 41720 AUGUST 2025-JUNE 2026 MISCALCULATION 6335423 63351 $ 4,441.25 163237 Total $ 4,916.25
163238 07/31/2026 FRANKLIN ANDRADE 063080 070926-071026 AD NOTICE OF ELECTION 1111201 62227 $ 4,480.00 163238 Total $ 4,480.00
163239 07/31/2026 FRONTIER CALIFORNIA INC 1970184-062226 062226-072126 SERVICE 6212502 62614 $ 400.00 163239 07/31/2026 FRONTIER CALIFORNIA INC 1970184-072226 072226-082126 SERVICE 6212502 62614 $ 414.25 163239 07/31/2026 FRONTIER CALIFORNIA INC 3540009-071226 071226-081126 PERIOD 6335423 62631 $ 394.33 163239 07/31/2026 FRONTIER CALIFORNIA INC 3564957-070426 070426-080326 SERVICE 1114201 62622 $ 125.96 163239 Total $ 1,334.54
163240 07/31/2026 FRONTIER CALIFORNIA INC 5161 AUGUST 2026 BASE RENT 1111201 62521 $ 6,047.13 163240 Total $ 6,047.13
163241 07/31/2026 GLORIA M FIELDS 52855 HUDES 1111101 61111 $ 27.50 163241 07/31/2026 GLORIA M FIELDS 52856 SIGN 1112401 61111 $ 18.15 163241 07/31/2026 GLORIA M FIELDS 52857 SUPPLIES 1114201 61111 $ 38.78 163241 07/31/2026 GLORIA M FIELDS 52863 SUPPLIES 1114201 61111 $ 46.53 163241 Total $ 130.96
163242 07/31/2026 GREEN HALO SYSTEMS INC 6642 JULY 2026 MONTHLY HOSTING 6212502 63332 $ 192.00 163242 Total $ 192.00
163243 07/31/2026 GROUND CONTROL INC 1 PERIOD TO 043026 111 21116 $ (18,279.96) 163243 07/31/2026 GROUND CONTROL INC 1 PERIOD TO 043026 4118106 82405 $ 365,599.15 163243 07/31/2026 GROUND CONTROL INC 3 PERIOD TO 063026 111 21116 $ (30,547.35) 163243 07/31/2026 GROUND CONTROL INC 3 PERIOD TO 063026 4118106 82405 $ 610,947.05 163243 Total $ 927,718.89
163244 07/31/2026 H A BOWEN ELECTRIC INC 66836 063026 SERVICE 6335423 63354 $ 416.00 163244 Total $ 416.00
163245 07/31/2026 HDL COREN & CONE SIN065821 JULY-SEPTEMBER 2026 PROPERTY TAX 1111201 63219 $ 4,775.00 163245 Total $ 4,775.00
163246 07/31/2026 HINDERLITER, DE LLAMAS & ASSOCIATES SIN064382 APRIL-JUNE 2026 SALES TAX/AUDIT SERVICES 1111201 63211 $ 1,414.54 163246 Total $ 1,414.54
163247 07/31/2026 JARVIS FAY LLP 22246 060126-060426 SERVICE 1111301 63215 $ 1,846.00 163247 Total $ 1,846.00
163248 07/31/2026 LAW ENFORCEMENT PSYCHOLOGICAL SRVS 35795 050226-050826 EVALS 1114202 64212 $ 1,425.00 163248 Total $ 1,425.00
163249 07/31/2026 LYNX TECHNOLOGIES 10678 JUNE 2026 GIS SERVICES 6212502 63331 $ 1,560.00 163249 Total $ 1,560.00
163250 07/31/2026 MIDWEST TAPE 509085239 DVDS 1117201 61191 $ 33.74 163250 Total $ 33.74
163251 07/31/2026 MUNICIPAL INFORMATION TECHNOLOGY ASSOCIATION OF CA 200009355 PREPARING IT LEADERSHIP FOR AI - SAI KIM 6212502 64111 $ 500.00 163251 Total $ 500.00

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 07-31-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT PROJECT AMOUNT 163252 07/31/2026 N-EAR PRO INC INV/2026/02402 EARPIECE/PTT MIC CHOICE/STORAGE CASE 1114301 61253 $ 12,975.07 163252 Total $ 12,975.07
163253 07/31/2026 NHA ADVISORS LLC 02096 FISCAL CONDITION ANALYSIS APR-JUN26 SERVICES 1111201 63219 $ 27,305.00 163253 Total $ 27,305.00
163254 07/31/2026 NINYO & MOORE GEOTECHNICAL & ENVIRONMENTAL 321807 SERVICES THROUGH 052926 4118120 82405 $ 7,630.00 163254 Total $ 7,630.00
163255 07/31/2026 O'BRIEN CODE CONSULTING, INC, 2026001028TM 070126-070626 SERVICE 1113999 68416 $ 375.00 163255 Total $ 375.00
163256 07/31/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-112455 AUTO PARTS 1115402 61265 $ 108.68 163256 07/31/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-112456 AUTO PARTS 1115402 61265 $ 123.07 163256 07/31/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-112804 AUTO PARTS 1115402 61265 $ 57.33 163256 Total $ 289.08
163257 07/31/2026 OCCUPATIONAL HEALTH CENTERS OF CA 90622180 041026 SERVICE 1112201 64431 $ 136.00 163257 07/31/2026 OCCUPATIONAL HEALTH CENTERS OF CA 91386578 061626 SERVICE 1112201 64431 $ 136.00 163257 07/31/2026 OCCUPATIONAL HEALTH CENTERS OF CA 91632823 070626 SERVICE 1112201 64431 $ 494.00 163257 Total $ 766.00
163258 07/31/2026 OLIVIA MICHELLE BETTENCOURT ROSE INV-885066 071526 LIBRARY PROGRAM 2617301 62424 $ 200.00 163258 Total $ 200.00
163259 07/31/2026 OMEGA INDUSTRIAL SUPPLY 170842 SUPPLIES 1115402 61265 $ 2,356.81 163259 Total $ 2,356.81
163260 07/31/2026 OPENGOV INC INV27153 070126-063027 SERVICE PERIOD 6212502 63332 $ 14,226.91 163260 Total $ 14,226.91
163261 07/31/2026 OPERATION FREEDOM PAWS 25231 070226-070526 BOARDING 1114301 64282 $ 201.00 163261 Total $ 201.00
163262 07/31/2026 ORCHARD CITY LOCK AND SAFE, INC. 87617 SERVICE CALL 6335423 62378 $ 195.00 163262 Total $ 195.00
163263 07/31/2026 MELISSA MANCINI 071426 REFUND SPECIAL USE PERMIT DEPOSIT 1115301 42511 $ 600.00 163263 Total $ 600.00
163264 07/31/2026 PACIFIC GAS & ELECTRIC 08696-072026 061026-070926 SERVICE 6335423 62611 $ 75.81 163264 07/31/2026 PACIFIC GAS & ELECTRIC 08696-072026 061026-070926 SERVICE 6335423 62612 $ 8.11 163264 07/31/2026 PACIFIC GAS & ELECTRIC 10807-072126 061326-071426 SERVICE 1115401 62621 $ 155.90 163264 07/31/2026 PACIFIC GAS & ELECTRIC 17087-072126 061226-071326 SERVICE 1115401 62621 $ 101.21 163264 07/31/2026 PACIFIC GAS & ELECTRIC 31221-072226 052726-062426 SERVICE 1115401 62621 $ 2,612.15 163264 07/31/2026 PACIFIC GAS & ELECTRIC 32085-072326 061726-071626 SERVICE 6335423 62611 $ 24,865.39 163264 07/31/2026 PACIFIC GAS & ELECTRIC 32085-072326 061726-071626 SERVICE 6335423 62612 $ 2,315.95 163264 07/31/2026 PACIFIC GAS & ELECTRIC 34109-072326 061726-071626 SERVICE 1115301 62611 $ 253.59 163264 07/31/2026 PACIFIC GAS & ELECTRIC 43001-072126 061226-071326 SERVICE 1115401 62621 $ 291.37 163264 07/31/2026 PACIFIC GAS & ELECTRIC 52897-072126 061526-071426 SERVICE 1115301 62611 $ 3,807.05 163264 07/31/2026 PACIFIC GAS & ELECTRIC 52897-072126 061526-071426 SERVICE 1115401 62621 $ 77.06 163264 07/31/2026 PACIFIC GAS & ELECTRIC 61917-072126 061526-071426 SERVICE 1115401 62621 $ 70.43 163264 07/31/2026 PACIFIC GAS & ELECTRIC 73663-072326 061826-071726 SERVICE 1115401 62621 $ 14,843.74 163264 Total $ 49,477.76
163265 07/31/2026 PACIFIC GAS & ELECTRIC 26130-072326 061626-071526 SERVICE 6335423 62611 $ 45.48 163265 07/31/2026 PACIFIC GAS & ELECTRIC 26130-072326 061626-071526 SERVICE 6335423 62612 $ 8.12 163265 07/31/2026 PACIFIC GAS & ELECTRIC 46335-072126 061526-071426 SERVICE 1115401 62621 $ 59.11 163265 07/31/2026 PACIFIC GAS & ELECTRIC 63609-072026 061326-071426 SERVICE 1115401 62621 $ 3.26 163265 07/31/2026 PACIFIC GAS & ELECTRIC 74572-072326 061726-071626 SERVICE 6335423 62611 $ 23.80 163265 Total $ 139.77
163266 07/31/2026 PLAN JPA PLAN-0676 JUNE 2026 CLAIMS 6111302 65541 $ 27,505.08 163266 Total $ 27,505.08

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 07-31-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT PROJECT AMOUNT 163267 07/31/2026 QUADIENT LEASING USA INC Q2411614 071526-101426 PERIOD 1111201 62307 $ 1,557.25 163267 Total $ 1,557.25
163268 07/31/2026 RANEY PLANNING & MANAGEMENT INC 2483E-19 JUNE 2026 178 TWIN OAKS DR 1113999 68411 $ 5,533.00 163268 07/31/2026 RANEY PLANNING & MANAGEMENT INC 2622E-3 JUNE 2026 101 S SANTA CRUZ AVE 1113999 68411 $ 6,708.75 163268 Total $ 12,241.75
163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7514 SUPPLIES 1115401 61275 $ 47.22 163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7521 SUPPLIES 1115301 61214 $ 24.16 163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7534 SUPPLIES 1115301 61215 $ 266.88 163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7546 SUPPLIES 6335423 61214 $ 39.53 163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7550 SUPPLIES 1115401 61275 $ 109.81 163269 07/31/2026 RURAL SUPPLY HARDWARE INC 7559 SUPPLIES 1115401 61275 $ 39.51 163269 Total $ 527.11
163270 07/31/2026 SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS 43502 BILLING THROUGH 053126 4618311 82303 $ 9,095.00 163270 07/31/2026 SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS 43630 BILLING THROUGH 063026 4618311 82303 $ 2,565.00 163270 Total $ 11,660.00
163271 07/31/2026 DOUGLAS CLARK MCNEELY 071626 071626 LIBRARY PROGRAM 1117101 61111 $ 84.16 163271 07/31/2026 DOUGLAS CLARK MCNEELY 071626 071626 LIBRARY PROGRAM 2617301 62415 $ 475.00 163271 Total $ 559.16
163272 07/31/2026 SPRINGSHARE LLC 26-R3402 JUL 2026-JUN 2027 LIBCAL - 10 W/EQUIPMENT BOOKING 1117204 63332 $ 1,228.00 163272 Total $ 1,228.00
163273 07/31/2026 STATE OF CALIFORNIA DEPT OF JUSTICE 056372 JUNE 2026 FINGERPRINTING 1112201 64433 $ 32.00 163273 Total $ 32.00
163274 07/31/2026 STEPHEN CIARI PLUMBING AND HEATING 29277 070926 SERVICE 6335423 62373 $ 514.94 163274 Total $ 514.94
163275 07/31/2026 SUMMIT UNIFORMS LLC 43904 UNIFORMS 1114301 61165 $ 24.20 163275 Total $ 24.20
163276 07/31/2026 THE BANK OF NEW YORK MELLON 00252-26-0142192 070126-063027 ANNUAL FEE 9429405 62331 $ 1,760.00 163276 Total $ 1,760.00
163277 07/31/2026 TRANSTECH ENGINEERS INC 20264742 BILLED THRU 063026 1115201 63264 $ 5,120.00 163277 07/31/2026 TRANSTECH ENGINEERS INC 20264743 BILLED THRU 063026 4118106 82303 $ 6,710.00 163277 07/31/2026 TRANSTECH ENGINEERS INC 20264744 BILLED THRU 063026 4118405 82303 $ 4,740.00 163277 07/31/2026 TRANSTECH ENGINEERS INC 20264746 BILLED THRU 063026 4618311 82303 $ 1,480.00 163277 Total $ 18,050.00
163278 07/31/2026 TRUEPOINT SOLUTIONS, LLC 49802 070126-063027 DIGEPLAN SUBSCRIPTION 6212502 63331 $ 29,229.48 163278 Total $ 29,229.48
163279 07/31/2026 TYLER TECHNOLOGIES INC 045-499627 APPLICATION SERVICES 4118804 82405 $ 5,699.25 163279 07/31/2026 TYLER TECHNOLOGIES INC 045-568804 CREDIT CARD CHARGEBACKS 6212502 63332 $ 30.00 163279 Total $ 5,729.25
163280 07/31/2026 US BANK 9783-072226 JULY 2026 CAL CARD PAYMENT 111 21115 $ 18,041.33 163280 Total $ 18,041.33
163281 07/31/2026 VERIZON BUSINESS SERVICES 73750845 SV649545 THROUGH 063026 6335423 62631 $ 29.04 163281 07/31/2026 VERIZON BUSINESS SERVICES 73751521 SV649539 THROUGH 063026 6335423 62631 $ 794.26 163281 07/31/2026 VERIZON BUSINESS SERVICES 73751529 SV649543 THROUGH 063026 6335423 62631 $ 67.36 163281 07/31/2026 VERIZON BUSINESS SERVICES 73751532 SV649544 THROUGH 063026 6335423 62631 $ 111.04 163281 Total $ 1,001.70
163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 6335423 62632 $ 66.96 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1115401 62632 $ 362.92 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1115301 62632 $ 156.24 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1115201 62632 $ 22.32 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1115101 62632 $ 22.32

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 07-31-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT PROJECT AMOUNT 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1113401 62632 $ 22.32 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 1113301 62632 $ 89.28 163282 07/31/2026 VERIZON WIRELESS 6148466956 061326-071226 SERVICE 6212502 62632 $ 114.03 163282 Total $ 856.39
163283 07/31/2026 WESTERN STATES OIL COMPANY 868945 DELIVERY DATE 07-08-26 1115402 61262 $ 26,652.80 163283 Total $ 26,652.80
163284 07/31/2026 WILLIAM JEFFREY HEID 063026-14800 030926-041626 SERVICE 1113999 68419 $ 900.00 163284 07/31/2026 WILLIAM JEFFREY HEID 063026-14810 030926-041626 14810 CLARA ST 1113999 68419 $ 750.00 163284 Total $ 1,650.00
Grand Total $ 1,529,713.47

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 08-07-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 163285 08/07/2026 AFSCME COUNCIL 57 110475 AFSCME DUES PPE 08/01/26 111 21263 $ 301.86 163285 Total $ 301.86
163286 08/07/2026 AIRGAS INC 5525971603 SUPPLIES 1115402 61265 $ 106.37 163286 Total $ 106.37
163287 08/07/2026 AMAZON CAPITAL SERVICES INC 1JW1FFRXCG74 SUPPLIES 6212502 61132 $ 217.28 163287 08/07/2026 AMAZON CAPITAL SERVICES INC 1VWPXHPD7WDY SUPPLIES 6335423 61214 $ 360.85 163287 Total $ 578.13
163288 08/07/2026 BIGGS CARDOSA ASSOCIATES 96711 060126-063026 SERVICES 4118151 82303 $ 7,300.00 163288 Total $ 7,300.00
163289 08/07/2026 BKF ENGINEERS 26070841 052526-063026 SERVICE 4218510 82405 $ 1,567.12 163289 08/07/2026 BKF ENGINEERS 26070841 052526-063026 SERVICE 4118510 82405 $ 538.38 163289 Total $ 2,105.50
163290 08/07/2026 CAPITOL DEL GRANDE 4 INC 363330 AUTO PARTS 1115402 61265 $ 182.30 163290 08/07/2026 CAPITOL DEL GRANDE 4 INC 363330 AUTO PARTS 1115402 62392 $ 812.50 163290 Total $ 994.80
163291 08/07/2026 CHARGEPOINT, INC. IN429000 FY26-27 SERVICE 1115302 61268 $ 9,340.00 163291 Total $ 9,340.00
163292 08/07/2026 CITIES ASSN OF SANTA CLARA COUNTY CY27-05 2027 SCCPC CONTRIBUTION 1113202 63219 $ 8,500.00 163292 Total $ 8,500.00
163293 08/07/2026 CITYGOVAPP INC 2080 060126-063026 SERVICE 1113301 63332 $ 689.00 163293 Total $ 689.00
163294 08/07/2026 CLARITAS HOLDINGS INC 2744561 JULY 2026 SNAPSHOT REPORT 1112301 63211 $ 249.00 163294 Total $ 249.00
163295 08/07/2026 CORELOGIC INFORMATION SOLUTIONS INC 30881836 060126-063026 PERIOD 6212502 63332 $ 502.78 163295 08/07/2026 CORELOGIC INFORMATION SOLUTIONS INC 30881854 060126-063026 PERIOD 6212502 63332 $ 441.10 163295 Total $ 943.88
163296 08/07/2026 COUNTY OF MARIN / CAL-SLA 19216-2027 ANNUAL MEMBERSHIP DUES FOR FY ENDING JUNE 30 2027 1115401 62153 $ 1,260.00 163296 Total $ 1,260.00
163297 08/07/2026 CSG CONSULTANTS, INC. 67051 053026-063026 SERVICE 1115999 68416 $ 5,882.00 163297 08/07/2026 CSG CONSULTANTS, INC. 67052 053026-063026 SERVICE 1115999 68416 $ 19,570.00 163297 08/07/2026 CSG CONSULTANTS, INC. 67054 053026-063026 SERVICE 1115999 68416 $ 8,804.00 163297 08/07/2026 CSG CONSULTANTS, INC. 67055 053026-063026 SERVICE 1115999 68416 $ 7,140.00 163297 08/07/2026 CSG CONSULTANTS, INC. 67056 053026-063026 SERVICE 1115999 68416 $ 5,166.25 163297 Total $ 46,562.25
163298 08/07/2026 DICK'S AUTOMOTIVE TRANSPORT 34299 070926 SERVICE 1115402 62378 $ 70.00 163298 Total $ 70.00
163299 08/07/2026 DUDEK 202605936 042526-052226 SERVICE 1113999 68413 $ 495.00 163299 08/07/2026 DUDEK 202605998 050126-052226 SERVICES 1112105 63219 $ 4,082.50 163299 08/07/2026 DUDEK 202606714 052326-062626 SERVICE 1113999 68413 $ 330.00 163299 08/07/2026 DUDEK 202606716 052326-062626 SERVICE 1113999 68413 $ 247.50 163299 08/07/2026 DUDEK 202606718 052326-062626 SERVICE 1113999 68413 $ 247.50 163299 08/07/2026 DUDEK 202606719 052326-062626 SERVICE 1113999 68413 $ 330.00 163299 08/07/2026 DUDEK 202606720 052326-062626 SERVICE 1113999 68413 $ 345.00 163299 08/07/2026 DUDEK 202606721 052326-062626 SERVICE 1115401 62354 $ 5,997.71 ATTACHMENT 2

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 08-07-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 163299 08/07/2026 DUDEK 202606717R 042526-062626 SERVICE 1113999 68413 $ 495.00 163299 Total $ 12,570.21
163300 08/07/2026 ESRI, INC. 900293600 ARCGIS ONLINE 6212502 63332 $ 3,225.00 163300 Total $ 3,225.00
163301 08/07/2026 FRONTIER CALIFORNIA INC 1884819-072826 072826-082726 SERVICE 6335423 62631 $ 3,492.03 163301 08/07/2026 FRONTIER CALIFORNIA INC 1970036-080226 080226-090126 SERVICE 6212502 62614 $ 400.00 163301 Total $ 3,892.03
163302 08/07/2026 GOLDFARB & LIPMAN 496510 SERVICES THROUGH 063026 1111301 63215 $ 78.00 163302 08/07/2026 GOLDFARB & LIPMAN 496584 SERVICES THROUGH 063026 1111301 63215 $ 8,476.50 163302 08/07/2026 GOLDFARB & LIPMAN 496598 SERVICES THROUGH 063026 1111301 63215 $ 1,778.97 163302 Total $ 10,333.47
163303 08/07/2026 GRAINGER 9003684454 SUPPLIES 6335423 61214 $ 395.13 163303 08/07/2026 GRAINGER 9006420146 SUPPLIES 6335423 61214 $ 73.20 163303 Total $ 468.33
163304 08/07/2026 H A BOWEN ELECTRIC INC 66861 DECEMBER 2025 SERVICE 1114301 61177 $ 2,702.00 163304 Total $ 2,702.00
163305 08/07/2026 INTERSTATE TRAFFIC CONTROL PRODUCTS 277218 SUPPLIES 1115401 61275 $ 881.76 163305 08/07/2026 INTERSTATE TRAFFIC CONTROL PRODUCTS 277219 SUPPLIES 1115401 61275 $ 914.76 163305 Total $ 1,796.52
163306 08/07/2026 JOSEPH A ACEVES 21269 BUS CARDS 1111101 61111 $ 153.72 163306 Total $ 153.72
163307 08/07/2026 LIEBERT CASSIDY WHITMORE 323097 APRIL 2026 SERVICES 1112201 63214 $ 3,236.50 163307 Total $ 3,236.50
163308 08/07/2026 LISA WISE CONSULTING INC 5361 060126-063026 PERIOD 1113202 63219 $ 9,985.44 163308 Total $ 9,985.44
163309 08/07/2026 LOS GATOS TOWN EMPLOYEES FOUNDATION 110476 LGTEF PPE 08/01/26 111 21264 $ 438.00 163309 Total $ 438.00
163310 08/07/2026 MIDWEST MOTOR SUPPLY CO., INC. 104644544 SUPPLIES 1115402 61265 $ 1,740.24 163310 08/07/2026 MIDWEST MOTOR SUPPLY CO., INC. 104648372 SUPPLIES 1115402 61265 $ 423.02 163310 Total $ 2,163.26
163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2026001069 B26-0443 333 NSC AVENUE 1113999 68416 $ 770.48 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2026001070 B26-0444 312 NSC AVENUE 1113999 68416 $ 716.28 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2025001057TM B25-0255 071126-071326 SERVICES 1113999 68416 $ 300.00 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2025001180A B26-0475 45 & 45-A RESERVOIR ROAD 1113999 68416 $ 168.92 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2025001180B B26-0476 45 & 45-A RESERVOIR ROAD 1113999 68416 $ 109.64 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2026001004RTM B25-0493 070126 SERVICE 1113999 68416 $ 225.00 163311 08/07/2026 O'BRIEN CODE CONSULTING, INC, 2026001072TM B25-0803 070826 SERVICE 1113999 68416 $ 150.00 163311 Total $ 2,440.32
163312 08/07/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-113164 AUTO PARTS 1115402 61265 $ 46.37 163312 08/07/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-113240 AUTO PARTS 1115402 61265 $ 40.69 163312 08/07/2026 O'REILLY AUTO ENTERPRISES, LLC 2572-113328 AUTO PARTS 1115402 61265 $ 29.06 163312 Total $ 116.12
163313 08/07/2026 OPERATION FREEDOM PAWS 25308 070926-071226 BOARDING 1114301 64282 $ 201.00 163313 Total $ 201.00

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 08-07-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 163314 08/07/2026 ORCHARD CITY LOCK AND SAFE, INC. 87645 SERVICE CALL 6335423 61214 $ 143.61 163314 08/07/2026 ORCHARD CITY LOCK AND SAFE, INC. 87645 SERVICE CALL 6335423 62378 $ 130.00 163314 Total $ 273.61
163315 08/07/2026 LUIS BORUNDA REFUNDB26-0207 REFUND B26-0207 16405 LA CHIQUITA AVE 111 23544 $ 325.98 163315 Total $ 325.98
163316 08/07/2026 NIMA ROUHI 071426 REFUND APPEAL 241 LOS GATOS BLVD 1113201 42414 $ 538.00 163316 Total $ 538.00
163317 08/07/2026 NIMA ROUHI REFUND9926455 REFUND 9926455 241 LOS GATOS BLVD 1113999 48415 $ 286.25 163317 Total $ 286.25
163318 08/07/2026 PETER HERTAN 063026 REIMB-VISTA DEL MONTE NEW NICP BUILD OUT 4118733 82405 $ 1,012.82 163318 Total $ 1,012.82
163319 08/07/2026 ALG HOMES LLC REFUND9925026 REFUND 9925026 17121 WILD WAY 1115999 48615 $ 2,500.00 163319 Total $ 2,500.00
163320 08/07/2026 RUPINDER SINGH RAHAL REFUND9926212 REFUND 9926212 0 MIREVAL ROAD 1115999 48615 $ 1,560.25 163320 Total $ 1,560.25
163321 08/07/2026 PACIFIC GAS & ELECTRIC 09379-073126 062626-072626 SERVICE 6335423 62611 $ 606.06 163321 08/07/2026 PACIFIC GAS & ELECTRIC 09379-073126 062626-072626 SERVICE 6335423 62612 $ 115.17 163321 08/07/2026 PACIFIC GAS & ELECTRIC 09379-073126 062626-072626 SERVICE 1111201 72111 $ 13,002.80 163321 08/07/2026 PACIFIC GAS & ELECTRIC 33155-080326 062626-072626 SERVICE 1115401 62621 $ 10.43 163321 08/07/2026 PACIFIC GAS & ELECTRIC 50296-080326 062626-072626 SERVICE 1115301 62611 $ 71.42 163321 08/07/2026 PACIFIC GAS & ELECTRIC 54633-072226 061626-071526 SERVICE 6335423 62611 $ 79.98 163321 08/07/2026 PACIFIC GAS & ELECTRIC 66647-072126 061526-071426 SERVICE 1115402 61264 $ 45.71 163321 Total $ 13,931.57
163322 08/07/2026 PACIFIC WATER ART INC 78387 JULY 2026 SERVICES 1115301 62378 $ 5,545.73 163322 Total $ 5,545.73
163323 08/07/2026 POLARIUM INC 256868 COPIES 4118405 82405 $ 43.86 163323 08/07/2026 POLARIUM INC 256904 COPIES 4118405 82405 $ 43.86 163323 Total $ 87.72
163324 08/07/2026 POLICE MANAGEMENT ASSOCIATION 110477 PMA DUES PPE 08/01/26 111 21265 $ 90.00 163324 Total $ 90.00
163325 08/07/2026 POLICE OFFICERS ASSOCIATION 110474 POA DUES PPE 08/01/26 111 21262 $ 1,740.00 163325 Total $ 1,740.00
163326 08/07/2026 PROJECT SENTINEL 506-Q4-FY26 QUARTER 4 SERVICES 1111201 63382 $ 8,925.00 163326 Total $ 8,925.00
163327 08/07/2026 RECTRAC LLC VS021465 070126-063027 ANNUAL MAINTENANCE 1115301 63332 $ 6,180.00 163327 Total $ 6,180.00
163328 08/07/2026 ROBINSON OIL CORPORATION 588965 071526 FUEL 1115402 61261 $ 102.24 163328 Total $ 102.24
163329 08/07/2026 RURAL SUPPLY HARDWARE INC 7586 SUPPLIES 6335423 61214 $ 24.16 163329 08/07/2026 RURAL SUPPLY HARDWARE INC 7644 SUPPLIES 1115401 61275 $ 234.34 163329 Total $ 258.50
163330 08/07/2026 SAFETY-KLEEN SYSTEMS, INC. 100203667 SUPPLIES 1115402 61265 $ 5.00 163330 08/07/2026 SAFETY-KLEEN SYSTEMS, INC. 100257151 SUPPLIES 1115402 61265 $ 612.09 163330 Total $ 617.09

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 08-07-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 163331 08/07/2026 SAGE VETERINARY PARTNERS LLC 267376 070226 SERVICE 1114301 62342 $ 227.00 163331 Total $ 227.00
163332 08/07/2026 SAN JOSE WATER COMPANY 04216-072426 062026-071826 SERVICE 1115301 62613 $ 4,434.14 163332 08/07/2026 SAN JOSE WATER COMPANY 06660-072426 062026-071826 SERVICE 6335423 62613 $ 2,559.59 163332 08/07/2026 SAN JOSE WATER COMPANY 08501-072426 062026-071826 SERVICE 1115301 62613 $ 1,190.69 163332 08/07/2026 SAN JOSE WATER COMPANY 10300-072426 062426-072326 SERVICE 2225203 62613 $ 790.45 163332 08/07/2026 SAN JOSE WATER COMPANY 22767-072426 062026-071826 SERVICE 1115301 62613 $ 9,512.05 163332 08/07/2026 SAN JOSE WATER COMPANY 26334-072426 062026-071726 SERVICE 1115301 62613 $ 5,741.70 163332 08/07/2026 SAN JOSE WATER COMPANY 36725-072426 062026-072226 SERVICE 1115301 62613 $ 1,377.77 163332 08/07/2026 SAN JOSE WATER COMPANY 49687-072426 062026-071826 SERVICE 6335423 62613 $ 3,200.66 163332 08/07/2026 SAN JOSE WATER COMPANY 55379-072426 062326-072226 SERVICE 1115301 62613 $ 2,926.35 163332 08/07/2026 SAN JOSE WATER COMPANY 69838-072426 062026-072226 SERVICE 1115301 62613 $ 3,962.55 163332 Total $ 35,695.95
163333 08/07/2026 SAN JOSE WATER COMPANY 05325-072426 062526-072426 SERVICE 6335423 62613 $ 172.63 163333 08/07/2026 SAN JOSE WATER COMPANY 09595-072426 062126-072426 SERVICE 1115301 62613 $ 419.73 163333 08/07/2026 SAN JOSE WATER COMPANY 15970-072426 062326-072226 SERVICE 1115301 62613 $ 405.56 163333 08/07/2026 SAN JOSE WATER COMPANY 28168-072426 062526-072426 SERVICE 2515408 62613 $ 219.74 163333 08/07/2026 SAN JOSE WATER COMPANY 60886-072426 062026-071826 SERVICE 1115301 62613 $ 728.01 163333 08/07/2026 SAN JOSE WATER COMPANY 66752-072426 062026-071826 SERVICE 1115301 62613 $ 244.24 163333 08/07/2026 SAN JOSE WATER COMPANY 70771-072426 062526-072426 SERVICE 1115301 62613 $ 172.63 163333 08/07/2026 SAN JOSE WATER COMPANY 80684-072426 062326-072226 SERVICE 1115301 62613 $ 405.56 163333 08/07/2026 SAN JOSE WATER COMPANY 82653-072426 062526-072426 SERVICE 6335423 62613 $ 172.63 163333 08/07/2026 SAN JOSE WATER COMPANY 83824-072426 062026-071726 SERVICE 1115301 62613 $ 375.22 163333 Total $ 3,315.95
163334 08/07/2026 SAN JOSE WATER COMPANY 27204-072426 062526-072426 SERVICE 6335423 62613 $ 172.63 163334 08/07/2026 SAN JOSE WATER COMPANY 41134-072426 062526-072426 SERVICE 1115301 62613 $ 109.86 163334 08/07/2026 SAN JOSE WATER COMPANY 42179-072426 062526-072426 SERVICE 6335423 62613 $ 109.86 163334 08/07/2026 SAN JOSE WATER COMPANY 73060-072426 062526-072426 SERVICE 1115301 62613 $ 109.86 163334 08/07/2026 SAN JOSE WATER COMPANY 77151-073026 060226-072926 SERVICE 6335423 62613 $ 151.60 163334 08/07/2026 SAN JOSE WATER COMPANY 85995-072426 062526-072426 SERVICE 6335423 62613 $ 109.86 163334 Total $ 763.67
163335 08/07/2026 SAVIANO CO., INC. 9281-01 070626-070926 SERVICE 4118414 82405 $ 90,000.00 163335 Total $ 90,000.00
163336 08/07/2026 STATE OF CA-DEPT OF TRANSPORTATION SL260968 APRIL-JUNE 2026 SIGNALS & LIGHTING BILLING 1115401 63364 $ 2,647.28 163336 Total $ 2,647.28
163337 08/07/2026 STATE OF CALIFORNIA DEPARTMENT OF 20264915 010125-123125 REPORTING PERIOD 1115402 62215 $ 250.00 163337 Total $ 250.00
163338 08/07/2026 SUNBELT RENTALS INC 184692538-0001 ART MANLIFT 6335423 62353 $ 2,999.42 163338 08/07/2026 SUNBELT RENTALS INC 186578445-0001 071626 RENTAL 1115401 62353 $ 196.63 163338 Total $ 3,196.05
163339 08/07/2026 TOWN EMPLOYEES ASSOCIATION 110473 TEA DUES PPE 08/01/26 111 21261 $ 1,375.90 163339 Total $ 1,375.90
163340 08/07/2026 TRANSTECH ENGINEERS INC 20264745 BILLED THRU 063026 4118740 82303 $ 4,680.00 163340 Total $ 4,680.00

ITEM NO. 4.

ACCOUNTS PAYABLE CHECK REGISTER
CHECK DATE 08-07-26

CHECK NUMBER CHECK DATE VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 163341 08/07/2026 TYLER TECHNOLOGIES INC 045-499630 CREDIT MEMO - 5 YR DETAILED GL HISTORY CONVERSION 4118804 82405 $ (15,000.00) 163341 08/07/2026 TYLER TECHNOLOGIES INC 045-570493 070126-063027 APPLICATION SERVICES 6212502 63332 $ 132,262.00 163341 08/07/2026 TYLER TECHNOLOGIES INC 045-570580 070126-063027 APPLICATION SERVICES 6212502 63332 $ 7,599.00 163341 Total $ 124,861.00
163342 08/07/2026 URBAN37 INC 2159 070726 SERVICE 16244 KENNEDY RD 1113999 68416 $ 1,617.32 163342 08/07/2026 URBAN37 INC 2160 070726 SERVICE 69 HERNANDEZ AVE 1113999 68416 $ 736.60 163342 08/07/2026 URBAN37 INC 2165 070726 SERVICE 16155 SUNRAY DR 1113999 68416 $ 358.85 163342 08/07/2026 URBAN37 INC 2166 070726 SERVICE 16592 ENGLEWOOD AVE 1113999 68416 $ 1,617.32 163342 08/07/2026 URBAN37 INC 2167 070726 SERVICE 135 NEWELL CT 1113999 68416 $ 495.25 163342 Total $ 4,825.34
163343 08/07/2026 WARDELL AUTO INTERIORS AND TOPS LLC 23157 AUTO PARTS 1115402 61265 $ 843.88 163343 08/07/2026 WARDELL AUTO INTERIORS AND TOPS LLC 23157 AUTO PARTS 1115402 62378 $ 225.00 163343 Total $ 1,068.88
163344 08/07/2026 WEST VALLEY COMMUNITY SERVICES FY25-26CEAP FY 2025-2026 SERVICES 1111201 67103 $ 15,000.00 163344 Total $ 15,000.00
163345 08/07/2026 WILLIAM JEFFREY HEID 063026-55 031026-051326 SERVICE 1113999 68419 $ 2,000.00 163345 Total $ 2,000.00
Grand Total $ 466,604.49

ITEM NO. 4.

Town of Los Gatos Check Date 08/07/26 Total Number of Employees Location Total Payroll
1101 - TOWN COUNCIL 1,425.00 5
1301 - TOWN ATTORNEY 16,097.00 2
2101 - TOWN MANAGER 34,071.00 6
2105 - EMERGENCY PREPAREDNESS 9,570.00 4
2106 - ECONOMIC VITALITY 10,742.00 2
2201 - HUMAN RESOURCES 22,891.00 4
2301 - FINANCE 52,017.00 9
2401 - CLERK ADMINISTRATION 17,256.00 3
2501 - INFORMATION TECHNOLOGY 16,968.00 3
3101 - COMMUNITY DEVELOPMENT 116,146.00 21
4101 - POLICE 400,605.00 60
5101 - PARKS AND PUBLIC WORKS 239,619.00 44
7101 - LIBRARY 66,987.00 25
Total Payroll by Location 1,004,394.00 188
ATTACHMENT 3

ITEM NO. 4.

PREPARED BY: Wendy Wood
Town Clerk
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 09/20/2025
ITEM NO: 05
DATE: August 18, 2026
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Appoint Voting Delegate and Alternate for the League of California Cities Annual Conference the League of California Cities Annual Conference Scheduled for September 23 – 25, 2025, in Anaheim, California RECOMMENDATION: Appoint Mayor Rob Moore as the Town’s Voting Delegate and Council Member Matthew Hudes as the Alternate Voting Delegate for the League of California Cities Annual Conference scheduled for September 23-25, 2026, in Anaheim, California.

FISCAL IMPACT:

The action of appointing a voting delegate does not have a direct fiscal impact. However, there are costs associated with Council Members’ participation in the Annual League Conference. The adopted FY 2026–27 Operating Budget includes sufficient appropriations in the Town Council budget to cover these conference expenses.

STRATEGIC PRIORITY:

There is no direct strategic priority associated with this action.

BACKGROUND:

Each year, the League of California Cities holds an annual conference to address key legislative, social, fiscal, and service issues affecting California municipalities. A key component of the conference is the annual business meeting, where League members take action on proposed resolutions. These resolutions help guide cities and the League in efforts to improve the quality, responsiveness, and vitality of local government in California.

ITEM NO. 5.

PAGE 2 OF 2
SUBJECT: Appoint Voting Delegate and Alternate for the League of California Cities Annual Conference the League of California Cities Annual Conference DATE: August 18, 2026
DISCUSSION:

The League of California Cities Annual Conference is scheduled for September 23-25, 2026, in Anaheim. The General Business Meeting is scheduled for Friday, September 25, 2026, at the Anaheim Convention Center.

To better facilitate the voting process during the annual business meeting, participating cities and towns are asked to designate a primary voting delegate and, optionally, an alternate if the primary is unable to attend or perform voting duties. The voting delegate is typically the Town’s appointed representative or alternate. Vice Mayor Rob Moore and Mayor Matthew Hudes, who will be attending the conference, have agreed to serve as the Town’s voting delegate and alternate, respectively.

It has been the Town’s past practice to have the appointed voting delegate determine the Town’s position based on resolution discussion and feedback at the League Annual Business Meeting.

ENVIRONMENTAL ASSESSMENT:

This action is not a project as defined under the California Environmental Quality Act.

Attachments:

1. 2026 Cal Cities Voting Delegate Information Packet

2. 2026 Cal Cities Resolution Packet

ITEM NO. 5.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
ATTACHMENT 1

ITEM NO. 5.
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

ITEM NO. 5.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

ITEM NO. 5.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions C Page 168 ommittee according to Cal Cities Bylaws Article VI. Sec. 5(f).

ITEM NO. 5.
2025-2026

CAL CITIES OFFICERS
President
Gabe Quinto
Mayor
El Cerrito
First Vice President
Teresa Acosta
Council Member
Carlsbad
Second Vice President
David Cohen
Council Member
San Jose
Immediate Past President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 10, 2026
TO: Cal Cities Members
RE: Cal Cities 2026 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the July 25 deadline.

The attached packet contains the proposed resolution, background information, supporting letters from cities and city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process and the next steps for the resolution.

We encourage each city council to consider the resolution and determine a position so your voting delegate can represent your city’s position on the resolution.

Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Tuesday, Sept. 1, 2026. The voting delegate packet contains more information.

The 2026 General Assembly will be held Friday, Sept. 25, at 8:30 a.m. in the Anaheim Convention Center during the Annual Conference and Expo.

For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.

ATTACHMENT 2

ITEM NO. 5.
2026
Resolution
Packet

ITEM NO. 5.
2026 Resolution Packet
Information on 2026 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, Cal Cities President Gabe Quinto has referred the submitted resolution to the Housing, Community, and Economic Development Committee. The committee will meet on Thursday, Sept. 17, at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.

A list of recommendations the policy committee may make during its meeting is on page two of this packet.

Consideration by Resolutions Committee (during conference) On Thursday, Sept. 24, at 1:00 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.

The Resolutions Committee consist of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.

A list of recommendations the Resolutions Committee may make during its meeting is on page two of this packet.

Consideration by the General Assembly (during conference) The General Assembly will convene on Friday, Sept. 25, at 8:30 a.m. to consider any resolutions the Resolutions Committee has forwarded. To vote during the General Assembly, voting delegates must have checked in at the voting delegate booth.

Conference attendees will receive materials for the General Assembly on the evening of Thursday, Sept. 24. For more information on voting and discussion procedures during the General Assembly, see page three of this packet.

Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1

ITEM NO. 5.
2026 Resolution Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The table below shows what recommendations these bodies may make on the resolution.

Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 2

ITEM NO. 5.
2026 Resolution Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:

Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.

For General Resolutions:

Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:

Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. If an item is set aside, it will be opened for discussion, followed by a vote.

Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.

Voting Procedures:

Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome, a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
3

ITEM NO. 5.
2026 Resolution Packet
2026 Resolution

1. Resolution No. 1 submitted by City of Murrieta
• Letters of concurrence submitted by:
i. City of Banning;
ii. City of Calimesa;
iii. City of Canyon Lake;
iv. City of Moreno Valley;
v. City of Norco;
vi. City of Torrance;
vii. Crystal Ruiz, Mayor, City of San Jacinto;
viii. Jessica Alexander, Mayor, City of Temecula
• Referred to Housing, Community, and Economic Development Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
4

ITEM NO. 5.
2026 Resolution Packet
Resolution No. 1
Submitted by City of Murietta
5

ITEM NO. 5.
2026 Resolution Packet

1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES

CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL

AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER

HOUSING AND LAND USE DECISIONS
Source: City of Murrieta
Concurrence of five or more cities/city officials
Cities/city officials: City of Banning; City of Calimesa; City of Canyon Lake; City of Moreno Valley; City of Norco; City of Torrance; Crystal Ruiz, Mayor, City of San Jacinto; Jessica Alexander, Mayor, City of Temecula
Referred to: Housing, Community, and Economic Development Policy Committee WHEREAS, California cities have historically been responsible for adopting general plans and zoning regulations, reviewing housing development proposals, and providing or coordinating the streets, water, wastewater, public safety, parks, transportation, and other infrastructure and services necessary to support responsible, environmentally sound, and well-planned residential growth; and
WHEREAS, the League of California Cities is dedicated to protecting and expanding local control for municipalities across the state to ensure their orderly growth and development; and
WHEREAS, the League of California Cities recognizes that local zoning is a primary function of cities and an essential component of home rule, and that a city’s general plan should guide its land use planning and strategic decision-making free from pre-emption by the state; and
WHEREAS, increasingly prescriptive statewide housing mandates and development approval requirements can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for differences that exist in each unique jurisdiction in infrastructure capacity, water availability, wildfire and evacuation risks, environmental constraints, fiscal impacts, public service needs, and community priorities; and
WHEREAS, California’s housing goals can be more effectively advanced through state funding, streamlined environmental requirements, and voluntary partnerships that support housing production while preserving the authority of locally elected officials to determine how and where housing is best planned and approved; NOW, THEREFORE, BE IT RESOLVED, by the General Assembly of the League of California Cities, assembled during the Annual Conference in Anaheim, California, on September 25, 2026, that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballotbased strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and
6

ITEM NO. 5.
2026 Resolution Packet
BE IT FURTHER RESOLVED, that any constitutional amendment or alternative strategy should preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental protections, while protecting cities from state actions that compel, through funding conditions or state law, the approval of housing developments that are inconsistent with locally adopted requirements; override local zoning or density standards; or invalidate locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and BE IT FURTHER RESOLVED, that the League of California Cities consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters including but limited to: conducting appropriate legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for; the November 2030 General Election, or within another reasonable time frame as determined by the working group.
7

ITEM NO. 5.
2026 Resolution Packet
Resolution No. 1: Background
Information
8

ITEM NO. 5.
2026 Resolution Packet
Background Information for Resolution
Source: City of Murrieta
Background:

California cities are responsible for planning residential growth, adopting general plans and zoning regulations, reviewing development proposals, and providing or coordinating the infrastructure and public services necessary to support new housing. Since 2010, the State has enacted more than 500 housing-related laws that have increasingly shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that may override local plans and zoning. Although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.

At the same time, the State has continued to prioritize increased development capacity without adequately accounting for the infrastructure, public services, economic realities, and safety measures necessary to support housing growth.

State mandates often fail to reflect local conditions, including roadway and utility capacity, water availability, wildfire exposure, environmental limitations, fiscal impacts, and the availability of essential services. Cities are consequently required to accommodate additional housing while receiving no funding or assistance to address the resulting infrastructure and service demands.

Local elected officials are directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.

The proposed resolution directs the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing 9

ITEM NO. 5.
2026 Resolution Packet
objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.

As the primary statewide organization representing California cities, the League is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. League leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide the credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.
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ITEM NO. 5.
2026 Resolution Packet
Resolution No. 1: Letters of
Concurrence
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ITEM NO. 5.

July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and

25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Canyon Lake, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Arron Brown
City Manager
City of Canyon Lake
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ITEM NO. 5.

July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches to address increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Moreno Valley, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Brian Mohan
City Manager
City of Moreno Valley

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ITEM NO. 5.

July 22, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of the Norco, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Kevin Bash
City Council Member
(951) 768-8981
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ITEM NO. 5.
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ITEM NO. 5.

July 23, 2026
Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for the City of Murrieta's Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto:

I am writing in my individual capacity as Mayor of the City of Temecula to express my strong support for the City of Murrieta's proposed resolution for consideration by the General Assembly of the League of California Cities at the 2026 Annual Conference.

The proposed resolution presents an important opportunity to thoughtfully evaluate the appropriate balance between California's statewide housing objectives and the constitutional principle of local governance. Establishing a statewide working group to examine a potential constitutional amendment, legislative reforms, or other policy initiatives will provide a meaningful forum to assess how local authority over housing and land use decisions can be strengthened while continuing to address the State's housing challenges.

Cities are uniquely positioned to understand the needs, opportunities, and constraints of their communities. Local elected officials are accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development goals, environmental stewardship, and long-term vision. Equally important, local governments bear the primary responsibility for protecting public safety. Decisions regarding housing density, transportation, emergency access, wildfire preparedness, evacuation routes, police and fire service capacity, water availability, and critical infrastructure are inherently local matters that require the knowledge and judgment of those who serve their communities every day.

While the State has an important role in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will produce stronger, safer, and more sustainable communities. The proposed working group offers an opportunity to evaluate policies that achieve these shared objectives while restoring an appropriate balance between state direction and local authority.
21

ITEM NO. 5.

Mr. Gabe Quinto, President
League of California Cities
July 23, 2026

Although this letter reflects my personal position and is not an official action or policy of the City of Temecula or the Temecula City Council, I respectfully endorse the City of Murrieta's submission of this resolution and encourage its favorable consideration by the League of California Cities General Assembly.

Thank you for your leadership and your thoughtful consideration of this important issue.

Respectfully,
Jessica Alexander
Mayor, City of Temecula
Signing in her individual capacity
and not on behalf of the City of Temecula
or the Temecula City Council.
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ITEM NO. 5.
2026 Resolution Packet
Resolution No. 1: Staff Analysis
23

ITEM NO. 5.

League of California Cities Staff Analysis on Resolution No. 1 Staff: Brady Guertin, Legislative Advocate
Committee: Housing, Community, and Economic Development Summary:

Resolution No.1 states that the League of California Cities (Cal Cities) will:

1. Support the development and advancement of a state constitutional amendment or legislative, policy, or ballot-based strategy that restores and strengthens local authority over housing and land use matters, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications.

Pursuant to the resolution, the strategy should preserve the state’s authority to set broad, statewide housing goals and enforce civil rights, fair housing, building safety, and environmental standards while protecting local control by preventing the state from compelling the approval of developments that conflict with local requirements, override local zoning or density standards, or overturn local land use decisions where a city has planned for and maintained sufficient capacity to meet its housing obligations.

2. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters.

The resolution states: “conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.” Background:

As provided in the background information, the city of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions, including legislation that requires ministerial or by-right approvals for housing projects, limits the application of local development standards, and strengthens state enforcement mechanisms against local governments.

Additionally, the city of Murrieta, in its background information, maintains that these legislative efforts have not resulted in sufficient housing production to address California's housing shortage and have not adequately accounted for 24

ITEM NO. 5.
local infrastructure, public service needs, public safety, market, and fiscal considerations.

The resolution states that California’s housing goals are better advanced through state funding, streamlined environmental requirements, and voluntary partnerships, while preserving local authority over how and where housing is best planned and approved.

Consideration of the resolution may be informed by a brief examination of how the California Constitution allocates authority between the state and cities with respect to land use decisions.

The constitution grants cities the power to adopt local laws to protect the public’s health, safety, and welfare. This grant is called the “police power,” which is the basis for local land use regulation. The constitution grants charter cities the additional power to adopt local laws affecting “municipal affairs.” This power, commonly referred to as “home rule,” is based on the principle that a city, rather than the state, is in the best position to identify and satisfy the needs of the local community.

The constitution’s broad grant of police power contains a significant limitation.

Local law adopted under the police power is not valid if it “conflicts” with state law. A local law “conflicts” with state law when it regulates the same “field” in which the Legislature has stated its intent to occupy. In that case, state law is said to “preempt” the local law and it cannot be enforced.

An ordinance adopted by a charter city under the municipal affairs power cannot be enforced if it affects a “matter of statewide concern.” The subjects that have been identified as “matters of statewide concern” have changed over the years due to economic, social, and political circumstances.

Since the 1960s, the state has enacted numerous laws that limit or preempt aspects of local land use and zoning authority. These laws include the Fair Employment and Housing Act, Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, accessory dwelling unit laws, California Environmental Quality Act, and others. In recent years, the state has enacted several laws that Cal Cities was the leading opposition force against, as many of the proposals pre-empted local land use authority, limited public review, and constrained local flexibility. In support of its housing and land use legislation, the Legislature has cited a statewide housing crisis and the need for increased housing production at all income levels while asserting that a uniform approach to local land use decision-making is required. 25

ITEM NO. 5.

Discussion:

The resolution does not prescribe a specific policy mechanism. The eight letters in support recommend creating a working group or committee to evaluate potential approaches, including legislative proposals, constitutional amendments, or ballot initiatives to strengthen local authority over housing and land use matters.

A discussion of a strategy to restore and strengthen local authority over housing and land use matters will need to consider the California Constitution’s framework for both preemption of police power enactments and municipal affairs, discussed above. It will also need to determine whether changes to the California Constitution will be proposed, and whether they constitute an amendment or a revision, which require different processes.

A constitutional revision is a multistep process blending legislative consensus, voter support, and on occasion, a constitutional convention. It requires significant public engagement.

A constitutional amendment would require a ballot initiative, which includes gathering enough valid signatures to qualify for the ballot, building large coalitions to support election efforts, and campaigning to voters to support the initiative. This process can involve significant costs. In the last major election for ballot initiatives in 2024, proponents spent $8-$18 million to qualify for the ballot and spent nearly $700 million for the full election cycle, averaging out to about $100 million per ballot initiative.

Cal Cities has been engaged in ballot advocacy for over 20 years. In the early 2000s, Cal Cities developed a ballot advocacy infrastructure that included forming an issue political action committee, fundraising, establishing a network of regional managers, and building a coalition with other organizations to ultimately advocate on a ballot measure. Ballot advocacy requires the approval of the Board of Directors with a supermajority vote.

In the Legislature, Cal Cities plays an active and influential role to ensure that local flexibility and autonomy in the land use and housing space is maintained by engaging on dozens of bills every legislative session to ensure that cities' voices are heard at the state Capitol. Below, you will find Cal Cities “Existing Policy” on local control, housing, and land use policies.

Fiscal Impact
The resolution itself would not have a significant direct fiscal impact. However, depending on what actions follow, the fiscal costs could be significant. 26

ITEM NO. 5.

Existing Cal Cities Policy
Vision
To be recognized and respected as the leading advocate for the common interests of California's cities.

Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.

We Believe
• Local self-governance is the cornerstone of democracy. • Our strength lies in the unity of our diverse communities of interest. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility.
• The spirit of honest public service is what builds communities. • Open decision-making that is of the highest ethical standards honors the public trust.
• Cities are vital to the strength of the California economy. • The vitality of cities is dependent upon their fiscal stability and local autonomy.
• The active participation of all city officials increases the League's effectiveness.
• Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.

Zoning
Cal Cities believes local zoning is a primary function of cities and is an essential component of home rule. The process of adoption, implementation and enforcement of zoning ordinances should be open and fair to the public and enhance the responsiveness of local decision-makers. State policy should leave local siting and use decisions to the city and not interfere with local prerogative beyond providing a constitutionally valid procedure for adopting local regulations. State agency siting of facilities, including campuses and office buildings, should be subject to local notice and hearing requirements in order to meet concerns of the local community. Cal Cities opposes legislation that seeks to limit local authority over parking requirements.

Housing Element
Housing issues should be addressed in the general plan as other planning issues are. The housing element should be prepared for the benefit of local 27

ITEM NO. 5.
governments and should have equal status with the other elements of the general plan.

Encourage Full Community Participation
Foster an open and inclusive community dialogue and promote alliances and partnerships to meet community needs.

Well-Planned New Growth
Recognize and preserve open space, watersheds, environmental habitats, and agricultural lands, while accommodating new growth in compact forms, in a manner that:
• De-emphasizes automobile dependency;
• Integrates the new growth into existing communities;
• Creates a diversity of affordable housing near employment centers; • Provides job opportunities for people of all ages and income levels.

Support:

The following letters of concurrence were received:

City of Banning
City of Calimesa
City of Canyon Lake
City of Moreno Valley
City of Norco
City of Torrance
Crystal Ruiz, Mayor, City of San Jacinto
Jessica Alexander, Mayor, City of Temecula
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ITEM NO. 5.

PREPARED BY: Elizabeth Munoz
TMO Intern
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Administrative Services Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/18/2026
ITEM NO: 06
DATE: August 18, 2026
TO: Mayor and Town Council
FROM: Gabrielle Whelan, Town Attorney
SUBJECT: Adopt an Omnibus Ordinance Amending the Town Code to Make Minor Updates and Clarifications
Ordinance Title: An Omnibus Ordinance of the Town Council of the Town of Los Gatos Amending the Town of Los Gatos Code to Correct Grammatical Errors, Clarify Language, Confirm the Codes to Current State Law, Conform Codes to Administrative Practices and Facts, and to Make Other Administrative, Technical, and Non-Substantive Amendments RECOMMENDATION: Adopt an ordinance amending various sections of the Town of Los Gatos Municipal Code to correct grammatical errors, clarify existing provisions, ensure consistency with current State and Federal Law, and make administrative, technical, and non-substantive changes.

FISCAL IMPACT:

There is no significant fiscal impact associated with adopting this ordinance.

STRATEGIC PRIORITY:

This action supports good governance by maintaining an accurate, current, transparent, and user-friendly Municipal Code.

BACKGROUND:

The Town periodically reviews the Municipal Code to ensure accuracy, usability, and legal compliance. Over time, minor inconsistencies, outdated references, and typographical errors can accumulate.

ITEM NO. 6.

PAGE 2 OF 4
SUBJECT: Adopt Omnibus Ordinance
DATE: August 18, 2026
An omnibus ordinance is a standard mechanism used to consolidate multiple minor amendments into a single action. This approach promotes efficiency and avoids the need for multiple separate ordinances addressing largely non-substantive changes. On August 4, the Town Council considered and voted unanimously to introduce the Omnibus Ordinance.

DISCUSSION:

The proposed omnibus ordinance includes amendments across several sections of the Municipal Code. These changes generally fall into the following categories:
 Correcting typographical and grammatical errors.
 Clarifying existing language to improve readability and interpretation.  Updating cross-references within the Municipal Code.
 Aligning with current State and Federal law.
 Consistency with existing administrative practices.
 Update the references to current Town Position titles.

The Town Code Sections proposed for amendment are:
 Section 1.40.105, Satisfaction of lien/special assessment - update position title to reference Administrative Services Director.
 Section 2.30.025, Delegation of certain duties – update position title to reference Town Treasurer, Administrative Services Director, and Town Manager or designee  Section 2.30.035, Delegation of Town Clerk and Town Treasurer Authority – update position title to reference Administrative Services Director and Town Clerk.  Section 2.30.295, Powers and duties – Generally – clarify the Town Manager’s supervisorial responsibilities.
 Section 2.30.295(2), Powers and duties – Generally – clarify the supervision of employees for the Town Manager.
 Section 2.30.295(5), Powers and duties – Generally – clarify attendance requirements for Town Manager at Town Council meetings.
 Section 2.30.620, Filing Campaign Statements – update position title to reference Town Clerk.
 Section 2.30.945, Same - Meetings – update the Personnel Board meeting requirements to state that meetings will occur as needed rather than annually.  Sections 2.50.010, Office of the Director of Finance established – update position title to reference Administrative Services Director.
 Section 14.10.010, Definitions – update position title to reference Administrative Services Director.
 Section 14.70.070(r)(3), Sidewalk vending standards – replace reference to “pushcart” with “vending device” for internal consistency.

ITEM NO. 6.

PAGE 3 OF 4
SUBJECT: Adopt Omnibus Ordinance
DATE: August 18, 2026
 Section 14.100.065(g), Violations – correct a clerical error by changing the crossreferenced Code section from 14.100.070 to 14.100.050.  Section 15.90.045, Reporting requirements for funds – update position title to reference Administrative Services Director.
 Section 18.10.035, Nonessential or unauthorized use of water – delete this section because the underlying urgency ordinance has expired.
 Section 19.10.027(1), Animals in parks – revise service animal provisions to comply with the Americans with Disabilities Act, which allows service animals to be off leash.  Section 23.30.010, Definitions – update position title to reference Administrative Services Director.
 Section 23.30.020(b)(3), Bonds and insurance required – allow the Town Manager or designee to determine appropriate liability insurance coverage amounts based on circumstances.
 Section 23.30.020(c), Bonds and insurance required – tie insurance and bonding requirements to project risk rather than project value.  Section 25.10.030, Finance Director designated Collector– update to reference Administrative Services Director as designated Tax and License collector.  Section 25.30.010, Definitions – update definition of “Tax Administrator” to reference the Administrative Services Director.
 Section 25.50.020(a), Definitions – update definition of “Administrator” to reference the Administrative Services Director.

Adopting the proposed amendments will ensure that the Town Code remains internally consistent, legally accurate, and easy to administer.

CONCLUSION:

The omnibus ordinance represents routine housekeeping necessary to maintain a clear, accurate, and functional Town Code. Adoption of this ordinance will improve Code clarity and usability without introducing substantive policy changes COORDINATION:

This item was coordinated with all Town Departments.

ENVIRONMENTAL ASSESSMENT:

The proposed ordinance amendments will not impact the physical environment and are therefore not a project subject to the California Environmental Quality Act.

ITEM NO. 6.

PAGE 4 OF 4
SUBJECT: Adopt Omnibus Ordinance
DATE: August 18, 2026
Attachments:

1. Attachment 1 - Clean Draft Omnibus Ordinance

2. Attachment 2 - Redline Omnibus Ordinance

ITEM NO. 6.
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Ordinance June 16, 2026

DRAFT ORDINANCE

AN OMNIBUS ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS

AMENDING THE TOWN OF LOS GATOS TOWN CODE TO CORRECT GRAMMATICAL

ERRORS, CLARIFY LANGUAGE, CONFORM THE CODES TO CURRENT STATE LAW,

CONFORM CODES TO ADMINISTRATIVE PRACTICES AND FACTS, AND TO MAKE

OTHER ADMINISTRATIVE, TECHNICAL, AND NON-SUBSTANTIVE AMENDMENTS WHEREAS, the Town Council periodically reviews the Town Code to identify provisions requiring updates, corrections, and revisions; and
WHEREAS, the amendments contained in this Ordinance are part of a comprehensive omnibus update addressing multiple sections of the Town Code; and WHEREAS, the purpose of this omnibus Ordinance is to consolidate various amendments into a single legislative action for efficiency, clarity, and ease of administration; and WHEREAS, the amendments consist primarily of technical corrections, clarification of existing provisions, and updates to reflect current practices and legal requirements; and WHEREAS, such amendments include, but are not limited to, correction of typographical errors, updating of cross-references, and reorganization of Town Code provisions; and WHEREAS, the Town Council finds that the amendments do not result in significant substantive changes to existing policies or regulations unless expressly stated; and WHEREAS, the amendments set forth in this Ordinance affect various titles, chapters, and sections of the Town Code as more fully described herein; and WHEREAS, certain amendments are necessary to ensure consistency with state and federal law;
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Los Gatos as follows:

SECTION I. Purpose.

This omnibus ordinance makes several changes to the Town of Los Gatos Town Code to correct grammatical errors, clarify language, conform the codes to current state law, conform codes to administrative practices and facts, and to make other administrative, technical, and nonsubstantive amendments.

SECTION II. Amendments – Town Code.

ATTACHMENT 1

ITEM NO. 6.
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Ordinance June 16, 2026
The Town of Los Gatos Town Code is hereby amended as follows:

1. Section 1.40.105, “Satisfaction of lien/special assessment” of Chapter 1, “General Provisions,” is hereby amended to read as follows to update the references to current Town position titles:
“Once payment in full is received by the Town for outstanding penalties and costs, the Administrative Services Director shall:”

2. Section 2.30.025, “Delegation of certain duties” of Chapter 2, is amended to read as follows to update the references to current Town position titles and to clarify the language:
“(a) Signing check-warrants. The Town Treasurer shall sign all check-warrants drawn on the Town Treasury. The Town Manager or designee, shall countersign all check-warrants drawn on the Town Treasury. In the absence of the Town Treasurer, designee for the Town Treasurer may be appointed by the Town Manager and is authorized to sign check-warrants as prescribed herein. If the Town Treasurer or designee, or the Town Manager or designee does not sign check-warrants within the prescribed time limits established by Town Council resolution, the Town Mayor or Vice-Mayor may review and sign check-warrants.
(b) Town bank accounts. All Town bank accounts will have any of the following two (2) signatories. Any two (2) of the following are required to process checks/warrants:
(1) Town Treasurer or Administrative Services Director; (2) Town Manager or Designee;
(3) Mayor.
(c) Delegation of investment function. The Council is responsible for the delegation of authority and responsibility for investments. The Council's delegate for investments shall annually provide an updated investment policy.

The primary goal of the policy shall be the safekeeping of the Town's deposits and investments. In addition, the policy shall:
(1) Reflect that the Town will deposit no more than the exempted amount set forth in Government Code section 53638 in any financial institution unless the net worth of the institution at the time of the individual deposit exceeds the Town's deposit in accordance with Government Code section 53638. (2) Limit consolidation of the Town's investments or deposits to no more than ten (10) percent of the Town's entire portfolio (except the Local Agency Investment Fund [L.A.I.F.], which can be higher).

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Ordinance June 16, 2026
(3) Establish criteria for evaluating the minimum financial strength of banks and savings and loans eligible for Town deposits and criteria for evaluating the minimum investment grade for securities eligible for Town investments. (d) Acceptance of conveyances. The Town Engineer may accept on behalf of the Town any conveyance of an interest in real property and execute instruments of acceptance, including certificates of acceptance under the provisions of Government Code section 27281.
(e) Signing standard development contracts. The Town Manager may sign, on behalf of the Town, standard development, improvement and dedication contracts when such contracts are connected with conditions on land development, imposed in land division or zoning proceedings. (f) Signing written agreements. The Town Council may authorize the Town Manager to sign, on behalf of the Town, specific written agreements.”

3. Section 2.30.035, “Delegation of Town Clerk and Town Treasurer Authority” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“The authority granted to the Town Council pursuant to section 36510 of the Government Code is hereby delegated to the Town Manager, who is authorized to select, appoint, supervise, and compensate as the Town Manager deems necessary within the ranges authorized by the Town Council, the Town Clerk and Town Treasurer. This delegation shall supercede any and all prior actions taken by the Town Council regarding the establishment, responsibilities, selection and compensation of the Town Treasurer, and Town Clerk.”

4. Section 2.30.295, “Powers and duties – Generally” of Chapter 2, “Administration,” is hereby amended to read as follows to clarify the language:
“The Town Manager shall be the administrative head of the Town Government under the direction and control of the Town Council, except as otherwise provided in this article. The Town Manager shall be responsible for the efficient administration of all the affairs of the Town which are under the Town Manager's control. In addition to the general powers as administrative head, and not as a limitation thereon, the Town Manager shall have the following powers and duties:
(1) Law enforcement. To see that this Code and any other laws and ordinances of the Town are duly enforced, and that all franchises, permits and privileges granted by the Town are faithfully observed, and to report to the Town Council any violations thereof.

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Ordinance June 16, 2026
(2) Supervision of employees. To control, order and give directions to all heads of departments, subordinate officers and employees of the Town, except the Town Attorney; to transfer employees from one (1) department to another; and to consolidate or combine offices, positions, departments or units under the Town Manager's direction; provided, that nothing contained in this article shall be construed to supersede the civil service system of the Town. (3) Hiring and firing. To appoint and remove any officers and employees of the Town except the Town Attorney, subject to the civil service system of the Town.
(4) Departmental control. To exercise control over all departments of the Town Government and over all appointive officers and employees thereof, except the Town Attorney.
(5) Attendance at meetings. To either attend all meetings of the Town Council or designate another Town employee to attend in his or her stead unless excused therefrom by the Town Council, except when the Town Manager's removal is under consideration by the Town Council.
(6) Budget. To prepare the budget annually and submit it to the Town Council and be responsible for its administration after adoption. (7) Annual report. To prepare and submit to the Town Council, as of the end of the fiscal year, a complete report on the finances and administrative activities of the Town for the preceding year.
(8) Needs and financial condition of Town. To keep the Town Council advised on the financial condition and future needs of the Town and make such recommendations as may seem desirable.
(9) Examination of employee conduct. To examine, or cause to be examined, without notice, the conduct of any officer or employee of the Town. (10) Advisory boards, etc. To appoint such advisory boards or committees of citizens as the Town Manager may deem desirable, with the growth of the Town, to advise and assist the Town Manager in the Town Manager's work; provided, that such persons shall not receive any compensation. (11) Personnel officer. To act as personnel officer until the Town Council shall establish a separate office therefor.
(12) Investigation of complaints. To investigate all complaints in relation to matters concerning the administration of the Town Government. (13) Supervision over Town property. To exercise general supervision over all public buildings, public parks and other public property which are under the control and jurisdiction of the Town Council and not specifically delegated to a particular board or officer.

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Ordinance June 16, 2026
(14) Devotion to duty. To devote the person's entire time to the duties of the Town Manager's office and interests of the Town.
(15) Civic activities. To provide leadership for civic movements designed to benefit the residents of the Town when so authorized by the Town Council. (16) Ex officio membership on boards, etc. The Town Manager shall be an ex officio member of all boards and commissions appointed by the Mayor or Town Council pursuant to law, with a right to participate in all deliberations or actions by voice but without vote.
(17) Others. To perform such other duties and exercise such other powers as may be delegated to the Town Manager from time to time by resolution of the Town Council.”

5. Section 2.30.620, “Filing Campaign Statements” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“Any elected officer, candidate, or committee required to file statements, reports, or other documents ("Statements") as required by Chapter 4 of the Political Reform Act (California Government Code Section 84100 et seq.) may file such Statements using the online system according to procedures established by the Town Clerk. These procedures shall ensure that the online system complies with the requirements set forth in Section 84615 of the Government Code. From and after February 1, 2019, elected officers, candidates, and committees required to file Statements must file such Statements using the online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a).”

6. Section 2.30.945, “Same - Meetings” of Chapter 2, “Administration,” is hereby amended to read as follows to clarify the language:
“The Personnel Board shall determine the order of business for the conduct of its meetings, and shall meet as needed, or on call of the Chair or two (2) members of the Board. Three (3) members of the Board shall constitute a quorum for the transaction of business.”

7. The title of Section 2.50.010, “Office of the Director of Finance established” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“Office of the Administrative Services Director established”

8. Section 2.50.010, “Office of the Administrative Services Director established,” previously titled “Office of the Director of Finance established” of Chapter 2, “Administration,” is

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hereby amended to read as follows to update the references to current Town position titles and to clarify the language:
“(a) The Administrative Services Director shall be the Accounting Officer of the Town and shall have the responsibility for performing all accounting functions for the Town. The Administrative Services Director shall be appointed by the Town Manager or Town Manager's delegate. (b) The Administrative Services Director shall maintain records readily reflecting the financial condition of the Town.
(c) The Administrative Services Director shall cause a summary of the Town's financial report required by Government Code section 53891, in a form prescribed by the State Controller, to be published in accordance with Government Code sections 40804 and 40805.
(e) The Administrative Services Director shall cause a cash forecast to be prepared and distributed quarterly to the Town Treasurer.” (f) The Administrative Services Director shall develop a financial policies and procedures manual.”
(g) The Treasurer is to notify the Administrative Services Director of all transfers, investments, and deposits written by the Treasurer or Deputy Treasurer.”

9. Section 14.10.010, “Definitions,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to update the references to current Town position titles:
“For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section:

Business means professions, trades and occupations and every kind of calling carried on for profit or livelihood, including the business of renting or leasing apartments.

E-commerce means commercial transactions conducted electronically on the Internet.

Fixed place of business means the premises occupied for the particular purpose of conducting the business thereat, and regularly kept open for that purpose, with a competent person in attendance for the purpose of attending to such business. Included in such term is the premises rented or leased by persons owning apartments located in the Town.

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Gross receipts means the total amount of the sale price of all sales and the total amount charged or received for the performance of any act, service or employment of whatever nature it may be, for which a charge is made or credit allowed, whether or not such service, act or employment is done as a part of or in connection with the sale of materials, goods, wares or merchandise. Included in such term shall be all receipts, cash, credits and property of any kind or nature, and any amount for which credit is allowed by the seller to the purchaser without any deduction therefrom on account of the cost of the property sold, the cost of the materials used, labor, or service costs, interest paid or payable or losses or other expenses whatsoever.

Excluded from such term shall be cash discounts allowed and taken on sales, any tax required by law to be included in, or added to, the purchase price and collected from the consumer or purchaser, and such part of the sale price of property returned by purchasers upon rescission of the contract of sale as is refunded either in cash or by credit.

Home occupation has the same meanings as it does in the zoning ordinance.

Jobbing business means any business conducted solely for the purpose of selling goods, wares or merchandise in job lots to wholesale merchants for resale at wholesale to the trade by such wholesale merchants.

Quarter means a period of three (3) calendar months. The quarters begin on the first day of January, April, July and October of each year. The quarter shall include fractions thereof.

Real estate broker means the managing broker and/or partner of any real estate office.

Retail business means any business conducted for the purpose of selling, or offering to sell, any goods, wares or merchandise, other than as a part of a wholesale business and jobbing business.

Tax collector is the Administrative Services Director or designee.

Vehicle means any device in, upon or by which any person or property is or may be transported or drawn upon a public street or highway, except devices moved by human power or used exclusively upon stationary rails or tracks.

Wholesale business means any business conducted solely for the purpose of selling goods, wares or merchandise in wholesale lots to retail merchants for resale at retail to the trade by such retail merchants.”

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10. Subsection 3 in Section (r) in Section 14.70.070, “Sidewalk vending standards,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to replace the reference to “pushcarts” with a reference to “vending devices” in order to render the ordinance internally consistent:
“No permittee shall use, play or employ any sound, outcry, amplifier, loudspeaker, radio or any other instrument or device for the production of sound in connection with the promotion of a vending device.”

11. Section (g) in Section 14.100.065, “Violations,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to correct a clerical error:
“It shall be a misdemeanor for any special event participant to fail or refuse to comply with a revocation order made pursuant to section 14.100.050.

12. Section 15.90.045, “Reporting requirements for funds,” of Chapter 15, “Motor Vehicles and Traffic,” is hereby amended to read as follows to update the references to current Town position titles and to clarify the language:
“The Administrative Services Director or designee shall comply with the public reporting requirements for the construction activities mitigation fee fund and accounts therein within one hundred eighty (180) days of the end of each fiscal year as specified in Government Code § 66006(b), or any applicable successor statute. The Administrative Services Director or designee shall also present the public reports to the Town Council for review at the first regular meeting that occurs not less than fifteen (15) days after the reports are made available to the public as specified in Government Code § 66006(b), or any applicable successor statute.”

13. Section 18.10.035, “Nonessential or unauthorized use of water” of Chapter 18, “Offenses and Miscellaneous Provisions,” is hereby deleted entirely to remove the language due to an expired urgency ordinance.

14. Section 1 in Section 19.10.027, “Animals in parks,” of Chapter 19, “Parks and Recreation,” is hereby amended to read as follows to comply with federal law:
“The owner or person with the right to control any dog or animal shall keep such dog or animal under physical restraint by means of a leash not to exceed six (6) feet in length at all times. Electronic or verbal commands do not meet leash requirements. This section does not apply to guide dogs, signal dogs or service dogs as defined in California Penal Code section 365.5 or to service animals as defined in federal law if they are exempted from the requirement pursuant to federal law.”

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15. Subsection 3 in Section (b) in Section 23.30.020, “Same-Bonds and insurance required,” of Chapter 23, “Streets and Sidewalks,” is hereby amended to read as follows to provide flexibility with regard to the amount of liability insurance coverage to be required:
“Proof of public liability insurance in a minimum of two million dollars ($2,000,000.00), unless otherwise specified by the Town Manager, combined single limit per occurrence in the form and providing the same endorsement for additional insured specified in subsection (a) above.”

16. Section (c) in Section 23.30.020, “Same-Bonds and insurance required,” of Chapter 23, “Streets and Sidewalks,” is hereby amended to read as follows to provide that the amount of insurance coverage to be provided is related to the level of risk associated with the work rather than contract amount:
“Should the Director of Building and Engineering Services determine that the work proposed constitutes a dangerous or intrusive type of work so that completion of the work is necessary then the Director may require that increased insurance coverage or a performance bond or other sufficient security in the amount of the value of the work be posted prior to issuance of the permit.”

17. The title of Section 25.10.030, “Same – Finance Director designated Collector,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“Same – Administrative Services Director designated Collector”

18. Section 25.10.030, “Same – Administrative Services Director designated Collector,” previously titled “Same – Finance Director designated Collector,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“The Administrative Services Director is designated as the Town's Tax and License Collector.”

19. Section 25.30.010, “Definitions,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them by this section:

Hotel means any structure, or any portion of any structure, which is occupied or intended to be designed for occupancy by transients for dwelling, lodging or

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sleeping purposes, and includes any hotel, inn, tourist home or house, studio hotel, bachelor hotel, lodginghouse, roominghouse, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location, or other similar structure or portion thereof.

Occupancy means the use or possession, or the right to the use or possession, of any room or rooms or portion thereof, in any hotel for dwelling, lodging or sleeping purposes.

Operator means the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or any other capacity. Where the operator performs the operator's functions through a managing or booking agent of any type or character other than an employee, including but not limited to an online travel company the managing/booking agent shall also be deemed an operator for the purposes of this article, and shall have the same duties and liabilities as the managing agent's principal.

Compliance with the provisions of this article by either the principal or the managing/booking agent shall, however, be considered to be compliance by both.

Online Travel Company means any person, whether operating for profit or not for profit, which enables transients to purchase occupancy of space in a hotel via the Internet, or by similar electronic means.

Person means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit.

Rent means the total consideration charged, to the transient, (including but not limited to, room rates, service charges, retail markup, commissions, processing fees, cancellation charges, attrition fees or online booking fees), whether or not received, for the occupancy of space in a hotel, valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever.

Tax Administrator means the Administrative Services Director of the Town.

Transient means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of thirty (30) consecutive calendar days or less, counting portion of calendar days as full days. Any such person so occupying space in a hotel shall be deemed to be a transient until the period of thirty (30) days has expired, unless

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there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of this article may be considered.”

20. Section (a) of Section 25.50.020, “Definitions,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“Administrator shall mean the Administrative Services Director of the Town.” SECTION III. Severability.

In the event that a court of competent jurisdiction holds any Section, subsection, paragraph, sentence, clause, or phrase in this Ordinance unconstitutional, preempted, or otherwise invalid, the invalid portion shall be severed from this Section and shall not affect the validity of the remaining portions of this Section. The Town hereby declares that it would have adopted each Section, subsection, paragraph, sentence, clause, or phrase in this Section irrespective of the fact that any one or more Sections, subsections, paragraphs, sentences, clauses or phrases in this Section might be declared unconstitutional, preempted, or otherwise invalid.

SECTION IV. CEQA.

Adopting this Ordinance is not a project subject to CEQA because it can be seen with certainty that it will not impact the environment (CEQA Guidelines Section 15378).

SECTION V. Publication.

The Town Council hereby directs the City Clerk to cause this Ordinance or a summary thereof to be published or posted in accordance with Section 36933 of the Government Code of the State of California.

SECTION VI. Effective Date.

In accordance with Section 36937 of the Government Code of the State of California, this Ordinance takes effect 30 days from the date of its passage. This Ordinance was introduced at a regular meeting of the Town Council of the Town of Los Gatos on the 4 th day of August,
2026, and was adopted by the Town Council of the Town of Los Gatos at its regular meeting on the 18th day of August 2026, by the following vote:

COUNCIL MEMBERS:

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AYES:

NAYS:

ABSENT:

ABSTAIN:

SIGNED:
_______________________________

MAYOR OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA
ATTEST:
___________________________________

TOWN CLERK OF THE TOWN OF LOS GATOS

LOS GATOS, CALIFORNIA

ITEM NO. 6.
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REDLINE OMNIBUS ORDINANCE
The following changes are proposed:

1. Section 1.40.105, “Satisfaction of lien/special assessment” of Chapter 1, “General Provisions,” is hereby amended to read as follows to update the references to current Town position titles:
“Once payment in full is received by the Town for outstanding penalties and costs, the Administrative Services Director Director of Finance shall:”

2. Section 2.30.025, “Delegation of certain duties” of Chapter 2, is amended to read as follows to update the references to current Town position titles and to clarify the language:
“(a) Signing check-warrants. The Town Treasurer Finance Director shall countersign all check-warrants drawn on the Town Treasury. The Town Manager or designee Treasurer, or appointed deputy, shall countersign all check-warrants drawn on the Town Treasury. In the absence of the Town Treasurer Finance Director, the Town Manager or designee for the Town Treasurer Assistant Town Manager are may be appointed by the Town Manager and is authorized to sign check-warrants as prescribed herein. If the Town Treasurer or designee, or the Town Manager or designee Treasurer's appointed deputy does not sign check-warrants within the prescribed time limits established by Town Council resolution, the Town Mayor or Vice-Mayor may review and sign check-warrants.” (b) Town bank accounts. All Town bank accounts will have any of the following two (2) signatories. Any two (2) of the following are required to process checks/warrants:
(1) Town Treasurer or Administrative Services Director; (2) Town Manager or Designee Finance Director;”
(3) Mayor.
(c) Delegation of investment function. The Council is responsible for the delegation of authority and responsibility for investments. The Council's delegate for investments shall annually provide an updated investment policy.

The primary goal of the policy shall be the safekeeping of the Town's deposits and investments. In addition, the policy shall:
(1) Reflect that the Town will deposit no more than the exempted amount set forth in Government Code section 53638 in any financial institution unless the net worth of the institution at the time of the individual deposit exceeds the Town's deposit in accordance with Government Code section 53638.

ATTACHMENT 2

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(2) Limit consolidation of the Town's investments or deposits to no more than ten (10) percent of the Town's entire portfolio (except the Local Agency Investment Fund [L.A.I.F.], which can be higher).
(3) Establish criteria for evaluating the minimum financial strength of banks and savings and loans eligible for Town deposits and criteria for evaluating the minimum investment grade for securities eligible for Town investments. (d) Acceptance of conveyances. The Town Engineer may accept on behalf of the Town any conveyance of an interest in real property and execute instruments of acceptance, including certificates of acceptance under the provisions of Government Code section 27281.
(e) Signing standard development contracts. The Town Manager may sign, on behalf of the Town, standard development, improvement and dedication contracts when such contracts are connected with conditions on land development, imposed in land division or zoning proceedings. (f) Signing written agreements. The Town Council may authorize the Town Manager to sign, on behalf of the Town, specific written agreements.”

3. Section 2.30.035, “Delegation of Town Clerk and Town Treasurer Authority” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“The authority granted to the Town Council pursuant to section 36510 of the Government Code is hereby delegated to the Town Manager, who is authorized to select, appoint, supervise, and compensate as the Town Manager deems necessary within the ranges authorized by the Town Council, the Town Clerk and Town Treasurer. This delegation shall supercede any and all prior actions taken by the Town Council regarding the establishment, responsibilities, selection and compensation of the Town Treasurer, and Town Clerk and Clerk Administrator.”

4. Section 2.30.295, “Powers and duties – Generally” of Chapter 2, “Administration,” is hereby amended to read as follows to clarify the language:
“The Town Manager shall be the administrative head of the Town Government under the direction and control of the Town Council, except as otherwise provided in this article. The Town Manager shall be responsible for the efficient administration of all the affairs of the Town which are under the Town Manager's control. In addition to the general powers as administrative head, and not as a limitation thereon, the Town Manager shall have the following powers and duties:

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(1) Law enforcement. To see that this Code and any other laws and ordinances of the Town are duly enforced, and that all franchises, permits and privileges granted by the Town are faithfully observed, and to report to the Town Council any violations thereof.
(2) Supervision of employees. To control, order and give directions to all heads of departments, subordinate officers and employees of the Town, except the Town Clerk, Town Treasurer and Town Attorney; to transfer employees from one (1) department to another; and to consolidate or combine offices, positions, departments or units under the Town Manager's direction; provided, that nothing contained in this article shall be construed to supersede the civil service system of the Town.
(3) Hiring and firing. To appoint and remove any officers and employees of the Town except the Town Clerk, Town Treasurer and Town Attorney, subject to the civil service system of the Town.
(4) Departmental control. To exercise control over all departments of the Town Government and over all appointive officers and employees thereof, except the Town Clerk, Town Treasurer and Town Attorney.
(5) Attendance at meetings. To either attend all meetings of the Town Council or designate another Town employee to attend in his or her stead unless excused therefrom by the Town Council, except when the Town Manager's removal is under consideration by the Town Council.
(6) Budget. To prepare the budget annually and submit it to the Town Council and be responsible for its administration after adoption. (7) Annual report. To prepare and submit to the Town Council, as of the end of the fiscal year, a complete report on the finances and administrative activities of the Town for the preceding year.
(8) Needs and financial condition of Town. To keep the Town Council advised on the financial condition and future needs of the Town and make such recommendations as may seem desirable.
(9) Examination of employee conduct. To examine, or cause to be examined, without notice, the conduct of any officer or employee of the Town. (10) Advisory boards, etc. To appoint such advisory boards or committees of citizens as the Town Manager may deem desirable, with the growth of the Town, to advise and assist the Town Manager in the Town Manager's work; provided, that such persons shall not receive any compensation. (11) Personnel officer. To act as personnel officer until the Town Council shall establish a separate office therefor.

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(12) Investigation of complaints. To investigate all complaints in relation to matters concerning the administration of the Town Government. (13) Supervision over Town property. To exercise general supervision over all public buildings, public parks and other public property which are under the control and jurisdiction of the Town Council and not specifically delegated to a particular board or officer.
(14) Devotion to duty. To devote the person's entire time to the duties of the Town Manager's office and interests of the Town.
(15) Civic activities. To provide leadership for civic movements designed to benefit the residents of the Town when so authorized by the Town Council. (16) Ex officio membership on boards, etc. The Town Manager shall be an ex officio member of all boards and commissions appointed by the Mayor or Town Council pursuant to law, with a right to participate in all deliberations or actions by voice but without vote.
(17) Others. To perform such other duties and exercise such other powers as may be delegated to the Town Manager from time to time by resolution of the Town Council.”

5. Section 2.30.620, “Filing Campaign Statements” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“Any elected officer, candidate, or committee required to file statements, reports, or other documents ("Statements") as required by Chapter 4 of the Political Reform Act (California Government Code Section 84100 et seq.) may file such Statements using the Town Clerk Administrator's online system according to procedures established by the Town Clerk Administrator. These procedures shall ensure that the online system complies with the requirements set forth in Section 84615 of the Government Code. From and after February 1, 2019, elected officers, candidates, and committees required to file Statements must file such Statements using the Town Clerk Administrator's online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a).”

6. Section 2.30.945, “Same - Meetings” of Chapter 2, “Administration,” is hereby amended to read as follows to clarify the language:
“The Personnel Board shall determine the order of business for the conduct of its meetings, and shall meet as needed at least annually, or on call of the Chair or two (2) members of the Board. Three (3) members of the Board shall constitute a quorum for the transaction of business.”

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7. The title of Section 2.50.010, “Office of the Director of Finance established” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles:
“Office of the Administrative Services Director Director of Finance established”

8. Section 2.50.010, “Office of the Administrative Services Director established,” previously titled “Office of the Director of Finance established” of Chapter 2, “Administration,” is hereby amended to read as follows to update the references to current Town position titles and clarify the language:
“(a) The Administrative Services Director Director of Finance shall be the Accounting Officer of the Town and shall have the responsibility for performing all accounting functions for the Town. The Administrative Services Director Director of Finance shall be appointed by the Town Manager or Town Manager's delegate.
(b) The Administrative Services Director Director of Finance shall maintain records readily reflecting the financial condition of the Town.” (c) The Administrative Services Director Director of Finance shall cause a summary of the Town's financial report required by Government Code section 53891, in a form prescribed by the State Controller, to be published in accordance with Government Code sections 40804 and 40805. (d) The transfer of the financial and accounting duties imposed upon the City Clerk by the Government Code to the Director of Finance shall not affect the duties of the Clerk to sign check warrants as set forth in section 2.30.025. (e) The Administrative Services Director Director of Finance shall cause a cash forecast to be prepared and distributed quarterly to the Town Treasurer. (f) The Administrative Services Director Director of Finance shall develop a financial policies and procedures manual.
(g) The Treasurer is to notify Administrative Services Director Director of Finance of all transfers, investments, and deposits written by the Treasurer or Deputy Treasurer.”

9. Section 14.10.010, “Definitions,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to update the references to current Town position titles:
“For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section:

Business means professions, trades and occupations and every kind of calling

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carried on for profit or livelihood, including the business of renting or leasing apartments.

E-commerce means commercial transactions conducted electronically on the Internet.

Fixed place of business means the premises occupied for the particular purpose of conducting the business thereat, and regularly kept open for that purpose, with a competent person in attendance for the purpose of attending to such business. Included in such term is the premises rented or leased by persons owning apartments located in the Town.

Gross receipts means the total amount of the sale price of all sales and the total amount charged or received for the performance of any act, service or employment of whatever nature it may be, for which a charge is made or credit allowed, whether or not such service, act or employment is done as a part of or in connection with the sale of materials, goods, wares or merchandise. Included in such term shall be all receipts, cash, credits and property of any kind or nature, and any amount for which credit is allowed by the seller to the purchaser without any deduction therefrom on account of the cost of the property sold, the cost of the materials used, labor, or service costs, interest paid or payable or losses or other expenses whatsoever.

Excluded from such term shall be cash discounts allowed and taken on sales, any tax required by law to be included in, or added to, the purchase price and collected from the consumer or purchaser, and such part of the sale price of property returned by purchasers upon rescission of the contract of sale as is refunded either in cash or by credit.

Home occupation has the same meanings as it does in the zoning ordinance.

Jobbing business means any business conducted solely for the purpose of selling goods, wares or merchandise in job lots to wholesale merchants for resale at wholesale to the trade by such wholesale merchants.

Quarter means a period of three (3) calendar months. The quarters begin on the first day of January, April, July and October of each year. The quarter shall include fractions thereof.

Real estate broker means the managing broker and/or partner of any real estate office.

Retail business means any business conducted for the purpose of selling, or offering to sell, any goods, wares or merchandise, other than as a part of a

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wholesale business and jobbing business.

Tax collector is the Administrative Services Director Finance Director or designee.

Vehicle means any device in, upon or by which any person or property is or may be transported or drawn upon a public street or highway, except devices moved by human power or used exclusively upon stationary rails or tracks.

Wholesale business means any business conducted solely for the purpose of selling goods, wares or merchandise in wholesale lots to retail merchants for resale at retail to the trade by such retail merchants.”

10. Subsection 3 in Section (r) in Section 14.70.070, “Sidewalk vending standards,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to replace the reference to “pushcarts” with a reference to “vending devices” in order to render the ordinance internally consistent:
“No permittee shall use, play or employ any sound, outcry, amplifier, loudspeaker, radio or any other instrument or device for the production of sound in connection with the promotion of a pushcart vending device.”

11. Section (g) in Section 14.100.065, “Violations,” of Chapter 14, “Licenses and Miscellaneous Business Regulations,” is hereby amended to read as follows to correct a clerical error:
“It shall be a misdemeanor for any special event participant to fail or refuse to comply with a revocation order made pursuant to section 14.100.070 050.

12. Section 15.90.045, “Reporting requirements for funds,” of Chapter 15, “Motor Vehicles and Traffic,” is hereby amended to read as follows to update the references to current Town position titles:
“The Administrative Services Director Director of Finance or designee shall comply with the public reporting requirements for the construction activities mitigation fee fund and accounts therein within one hundred eighty (180) days of the end of each fiscal year as specified in Government Code § 66006(b), or any applicable successor statute. The Administrative Services Director Director of Finance or designee shall also present the public reports to the Town Council for review at the first regular meeting that occurs not more less than fifteen (15) days after the reports are made available to the public as specified in Government Code § 66006(b), or any applicable successor statute.”

13. Section 18.10.035, “Nonessential or unauthorized use of water” of Chapter 18, “Offenses and Miscellaneous Provisions,” is hereby deleted entirely to remove the language due to

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an expired urgency ordinance.

14. Section 1 in Section 19.10.027, “Animals in parks,” of Chapter 19, “Parks and Recreation,” is hereby amended to read as follows to comply with federal law:
“The owner or person with the right to control any dog or animal shall keep such dog or animal under physical restraint by means of a leash not to exceed six (6) feet in length at all times. Electronic or verbal commands do not meet leash requirements. This section does not apply to guide dogs, signal dogs or service dogs as defined in California Penal Code section 365.5 or to service animals as defined in federal law if they are exempted from this requirement pursuant to federal law.”

15. Subsection 3 in Section (b) in Section 23.30.020, “Same-Bonds and insurance required,” of Chapter 23, “Streets and Sidewalks,” is hereby amended to read as follows to provide flexibility with regard to the amount of liability insurance coverage to be required:
“Proof of public liability insurance in a minimum of one million dollars ($1,000,000.00) a minimum of two million dollars ($2,000,000.00), unless otherwise specified by the Town Manager, combined single limit per occurrence in the form and providing the same endorsement for additional insured specified in subsection (a) above.”

16. Section (c) in Section 23.30.020, “Same-Bonds and insurance required,” of Chapter 23, “Streets and Sidewalks,” is hereby amended to read as follows to provide that the amount of insurance coverage to be provided is related to the level of risk associated with the work rather than contract amount:
“Should the Director of Building and Engineering Services determine that the work proposed is valued at less than five thousand dollars ($5,000.00) but that it constitutes a dangerous or intrusive type of work so that completion of the work is necessary then the Director may require that increased insurance coverage or a performance bond or other sufficient security in the amount of the value of the work be posted prior to issuance of the permit.”

17. The title of Section 25.10.030, “Same – Finance Director designated Collector,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“Same – Administrative Services Director Finance Director designated Collector”

18. Section 25.10.030, “Same – Administrative Services Director designated Collector,” previously titled “Same – Finance Director designated Collector,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references

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to current Town position titles:
“The Administrative Services Director Finance Director is designated as the Town's Tax and License Collector.”

19. Section 25.30.010, “Definitions,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them by this section:

Hotel means any structure, or any portion of any structure, which is occupied or intended to be designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, studio hotel, bachelor hotel, lodginghouse, roominghouse, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location, or other similar structure or portion thereof.

Occupancy means the use or possession, or the right to the use or possession, of any room or rooms or portion thereof, in any hotel for dwelling, lodging or sleeping purposes.

Operator means the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or any other capacity. Where the operator performs the operator's functions through a managing or booking agent of any type or character other than an employee, including but not limited to an online travel company the managing/booking agent shall also be deemed an operator for the purposes of this article, and shall have the same duties and liabilities as the managing agent's principal.

Compliance with the provisions of this article by either the principal or the managing/booking agent shall, however, be considered to be compliance by both.

Online Travel Company means any person, whether operating for profit or not for profit, which enables transients to purchase occupancy of space in a hotel via the Internet, or by similar electronic means.

Person means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit.

Rent means the total consideration charged, to the transient, (including but not limited to, room rates, service charges, retail markup, commissions, processing

ITEM NO. 6.
10 of 10
Redline Ordinance June 16, 2026
fees, cancellation charges, attrition fees or online booking fees), whether or not received, for the occupancy of space in a hotel, valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever.

Tax Administrator means the Administrative Services Director Finance Director of the Town.

Transient means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of thirty (30) consecutive calendar days or less, counting portion of calendar days as full days. Any such person so occupying space in a hotel shall be deemed to be a transient until the period of thirty (30) days has expired, unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of this article may be considered.”

20. Section (a) of Section 25.50.020, “Definitions,” of Chapter 25, “Revenue and Taxation,” is hereby amended to read as follows to update the references to current Town position titles:
“Administrator shall mean the Administrative Services Director Finance Director of the Town.”

ITEM NO. 6.

PREPARED BY: Greg Borromeo
Bureau of Support Services Captain
Reviewed by: Town Manager, Town Attorney, and Administrative Services Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/18/2026
ITEM NO: 07
DATE: August 6, 2026
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Second Amendment to the Agreement with Sun Ridge Systems, Inc. to Extend Software Support Services, Add the Collaborate Data Sharing Module, and Establish Compensation for Amended Services in an Amount Not to Exceed $330,000
RECOMMENDATION: Authorize the Town Manager to execute a Second Amendment to the agreement with Sun Ridge Systems, Inc. to extend software support services, add the Collaborate Data Sharing module, and establish compensation for amended services in an amount not to exceed $330,000.

FISCAL IMPACT:

The Fiscal Year 2026–27 cost of the proposed Second Amendment is $69,634, consisting of $57,234 for one year of RIMS software support and $12,400 for the Collaborate Data Sharing module. The $12,400 Collaborate cost consists of a $10,000 software license, $900 for installation, and $1,500 for first year support and updates. The $57,234 software support cost is budgeted in Police Department Operating Budget account 4201 63332, and the $12,400 Collaborate cost will be absorbed within the same account. No additional appropriation is requested. Future support costs will be addressed through the applicable budget and contract authorization process.

STRATEGIC PRIORITY:

This item will further the Town’s emergency preparedness, resiliency, and response capabilities and highlights the core goal of public safety by ensuring that this critical infrastructure system is maintained and operational.

ITEM NO. 7.

PAGE 2 OF 3
SUBJECT: Authorize the Town Manager to Execute a Second Amendment to the Agreement with Sun Ridge Systems, Inc. to Extend Software Support Services, Add the Collaborate Data Sharing Module, and Establish Compensation for Amended Services in an Amount Not to Exceed $330,000
DATE: August 6, 2026
BACKGROUND:

In 2019, the Police Department entered into a five-year agreement with Sun Ridge Systems, Inc. for a Computer-Aided Dispatch and Records Management System. The Computer-Aided Dispatch (CAD) and Records Management Systems (RMS) are considered critical infrastructure to any law enforcement agency. This CAD/RMS structure serves as the core systems by which staff documents calls for service and self-initiated activity; write police reports; process and prepare police reports for prosecution; maintain warrants; manage investigations; track chain of custody for evidence; and manage resources during emergency and non-emergency responses.

In 2024, the Department amended the agreement with Sun Ridge Systems, Inc. The proposed action is a Second Amendment to extend software support services and add the Collaborate Data Sharing module.

DISCUSSION:

The Police Department currently uses Sun Ridge Systems, Inc for its Computer-Aided Dispatch (CAD) and Records Management System (RMS) and needs to continue its ongoing maintenance and support services. Sun Ridge Systems Inc. offers a secure network platform with controlled access to enable approved law enforcement agencies to review and share records.

Additionally, the Department identified law enforcement agencies throughout Santa Clara County that also deploy Sun Ridge Systems Inc. as their CAD/RMS system. Because Sun Ridge Systems, Inc. is used by most Santa Clara County law enforcement agencies, the Collaborate Data Sharing module is a commonly used service option. Collaborate integrates into the current CAD/RMS system to strengthen interoperability capabilities to ensure the effective management and recording of resources during emergency and non-emergency responses and assist in investigations with Santa Clara County law enforcement partnerships.

The Department requests an amendment to the existing Sun Ridge Systems, Inc. agreement to include an additional year of software support for $57,234 and to add the Collaborate Data Sharing Software module to the current CAD/RMS interface system, with a one-time setup fee and one year of service support in the amount of $12,400.

CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to execute a Second Amendment to the agreement with Sun Ridge Systems, Inc. to extend software support

ITEM NO. 7.

PAGE 3 OF 3
SUBJECT: Authorize the Town Manager to Execute a Second Amendment to the Agreement with Sun Ridge Systems, Inc. to Extend Software Support Services, Add the Collaborate Data Sharing Module, and Establish Compensation for Amended Services in an Amount Not to Exceed $330,000
DATE: August 6, 2026
services, add the Collaborate Data Sharing module, and establish compensation for amended services in an amount not to exceed $330,000.

ALTERNATIVES:

The Department could amend the agreement to include only the software support for an additional year without the added integration module of Collaborate. Staff does not recommend this alternative in order to strengthen interoperability with local law enforcement jurisdictions.

COORDINATION:

This report was prepared in coordination with the Town Attorney’s Office and Finance Department.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments:

1. Sun Ridge Systems, Inc. Agreement No. 19.169 and First Amendment

2. Second Amendment to Sun Ridge Systems, Inc. Software and Services Agreement, including Exhibit 1, RIMS Annual Support and Updates for 2026–2027, and Exhibit 2, Collaborate Integration Quote

ITEM NO. 7.

AGR I' 1, I bcl
SUN RIDGE SYSTEMS, INC. IHH

SOFTWARE AND SERVICES AGREEMENT
This Software and Services Agreement (" Agreement") is executed in duplicate as of September 3, 2019, between Sun Ridge Systems, Inc., a California corporation (" Sun Ridge"), and Town of Los Gatos, a political subdivision of the State of California (" the Town") located at 110 E. Main Street, Los Gatos, 95030.

Section 1. Agreement. That for and in consideration of payments and agreements hereinafter mentioned to be made and performed by the Town, and under the conditions set forth in this Agreement, Sun Ridge agrees to provide computer software (" Software") and services (" Services") to the Town as described in Exhibit A, Scope of Work, attached hereto and incorporated herein. The Software support and maintenance services to be provided by Sun Ridge as part of the Services are more specifically described in Exhibit C attached hereto and incorporated herein (" Software Support Services Agreement").

Section 2. Town Project Manager. Sun Ridge shall work under the general direction of Sarah Tada in fulfilling this Agreement.

Section 3. Scope of Work. The project that is the subject of this Agreement shall consist of the delivery by Sun Ridge to the Town of the Software and Services ( the " Project") described in Exhibit A.

Section 4. Payment Schedule. In consideration for the Software and Services to be provided by Sun Ridge under this Agreement, the Town agrees to pay Sun Ridge the Total Contract Amount (" Contract Amount") given in Exhibit B according to the following schedule Payment Schedule"):

Milestone Amount of Payment
Contract Signing 25% of Contract Amount
Software Installation Complete 25% of Contract Amount
Training Complete 25% of Contract Amount
Final Acceptance 25% of Contract Amount
The Town shall not be entitled to withhold or delay payments due to Sun Ridge pursuant to the above Payment Schedule due to delay in the delivery, installation, or testing of Software items described in Exhibit A where the delay is the result of action or inaction or breach of this Agreement by the Town, its agents or employees or the action or inaction of a third party which is not within Sun Ridge' s reasonable control.

Section 5. Invoices. Invoices shall be sent to:

Los Gatos -Monte Sereno Police Dept., Attn: Heather St. John 110 E. Main St.

Los Gatos, CA 95030
Upon receipt of the invoice, the Town shall verify that the invoice has been properly prepared and that the conditions of payment have been fulfilled. If the payment conditions have been fulfilled, the invoice shall be processed and paid by the Town within thirty ( 30) days after the Town' s receipt thereof.

Sun Ridge Systems, Inc. — Town of Los Gatos Page 1

ITEM NO. 7.

In addition to any other amounts for which the Town is liable under this Agreement, the Town agrees to pay to Sun Ridge a late charge equal to one percent ( 1%) of the amount due if the Town fails to pay Sun Ridge any amount that is due and owing pursuant to this Agreement within sixty ( 60) days after the Town' s receipt of an invoice from Sun Ridge. In addition, any invoiced amounts that are due and owing under this Agreement which the Town fails to pay to Sun Ridge within ninety ( 90) days after the Town' s receipt of an invoice from Sun Ridge shall thereafter bear interest at the rate of twelve percent ( 12%) per annum or the highest interest rate allowed by applicable law, whichever is less.

Section 6. Term of Agreement. Unless terminated earlier in accordance with the provisions of this Agreement or applicable law, the term of this Agreement (" Term") shall be from the date shown on the first page of this Agreement through completion of the Project.

Completion of the Project means the installation by Sun Ridge of all of the Software, the completion by Sun Ridge of all training and other Services and the payment by the Town to Sun Ridge of the entire Contract Amount. The Project schedule is to be separately generated and agreed to between the parties. Notwithstanding the foregoing, the License described in Section 9 below will remain in effect until it is terminated pursuant to Section 9.

Section 7. Warranty/Disclaimer of Liability.
a. Sun Ridge warrants that upon delivery the Software substantially conforms to its Documentation and is free from defects that will materially impair its use. The Town' s sole and exclusive remedy for breach of this warranty will be repair or replacement of the Software. Sun Ridge will make reasonable efforts to correct errors in the Software, but does not warrant that the Software is error -free or will perform without interruption. The Town has relied solely upon its own investigation and judgment in selecting the Software and not upon any representations or promises of Sun Ridge except as may be expressly stated in this Agreement. b. THE FOREGOING WARRANTY IS IN LIEU OF ALL OTHER

WARRANTIES PERTAINING TO THE SOFTWARE, EXPRESS OR IMPLIED, AND SUN

RIDGE SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

C. IN NO EVENT WILL SUN RIDGE BE LIABLE FOR LOST

BUSINESS, DIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, HOWEVER

CAUSED, WHETHER FOR BREACH OF WARRANTY, CONTRACT, TORT ( INCLUDING

NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE) ARISING OUT OF THE QUALITY, CONDITION OR USE OF THE SOFTWARE OR ANY OTHER PART OF THE PRODUCT. IN

NO EVENT WILL SUN RIDGE BE LIABLE FOR ANY AMOUNT WHICH EXCEEDS THE AMOUNT PAID BY THE TOWN FOR THE PRODUCT.

Section 8. Final Acceptance. For thirty ( 30) days from the beginning of the Town' s Operational Use of the Software or forty ( 40) days after the completion of installation and training by Sun Ridge, whichever comes first ( the " Test Period"), the Town shall test the system for defects and anomalies. " Operational Use" is defined as the Town' s use of the Sun Ridge Software in the course of the Town' s daily business activities. During the Test Period, Sun Ridge shall address and attempt to resolve issues with the Software identified by the Town under the Software Support Services Agreement ( Exhibit C). At the end of the Test Period, the Town shall accept or reject the Software as follows:
a. If the Town determines that the Software is performing to its satisfaction it shall immediately provide written notice to Sun Ridge of final acceptance of the Software (" Final Acceptance Notice"), and upon receipt of a valid invoice from Sun Ridge, shall process and pay the final milestone of the Contract Amount including any additional outstanding Sun Ridge Systems, Inc. — Town of Los Gatos Page 2

ITEM NO. 7.
milestone Payment Amounts. Any remaining issues with the Software shall be covered as part of the original cost of the system and handled as maintenance items under the Software Support Services Agreement (Exhibit C).
b. If the Town decides to not accept the Software, then it must so notify Sun Ridge in writing within five ( 5) calendar days after the end of the Test Period ( a Rejection Notice"). If a Rejection Notice is given, this Agreement shall be automatically terminated and all payments already made by the Town to Sun Ridge, less the cost of project management, installation, data conversion, and training services provided up to the date of termination shall be returned to the Town by Sun Ridge within thirty ( 30) days after receipt of the notice. The terms of Section 11 and all other provisions of this Agreement that expressly survive such termination shall apply.

C. If the Town fails to provide a Final Acceptance Notice or a Rejection Notice within five ( 5) calendar days after the end of the Test Period, then the Town' s final acceptance of the Software shall be considered to have occurred and the Town and Sun Ridge shall proceed as described in section 8.a above.

Section 9. Software License. Subject to the terms, conditions, limitations and restrictions set forth in this Agreement, Sun Ridge grants to the Town a nonexclusive and nontransferable license, effective upon the Town' s Final Acceptance of the Software pursuant to Section 8 above, to use the Software in connection with the Town' s normal and customary daily operations substantially as they exist as of the date of commencement of the Term as described below ( the " License"). The Town shall acquire no ownership or other rights in or to the Software except for the License granted hereunder, and title to the Software shall at all times remain with Sun Ridge.
a. The following additional terms, conditions and limitations apply to the License
i. The Town may use the Software on all computers in the Town' s agency and in any other agencies explicitly agreed to in writing by Sun Ridge; ii. The Town may make a copy of the Software for backup or modification purposes only in support of the Town' s authorized use of the Software hereunder as Sun Ridge has expressly authorized; and
iii. No one using the Software, and no one for whose benefit the Software is being used, shall sublicense, resell, distribute, market, provide or otherwise make available the Software or any part or copies thereof to any third party. iv. The Town shall not transfer, use, or export the Software in violation of any applicable laws, rules, or regulations of any government or governmental agency.

V. The Town shall not use the Software to disrupt, disable, or otherwise harm the operations, software, hardware, equipment, and/or systems of a business, institution, or other entity, including, without limitation, exposing the business, institution, or other entity to any computer virus, trojan horse, or other harmful, disruptive, or unauthorized component.
vi. The Town shall not embed the Software in any third -party applications, unless expressly permitted under this Agreement or otherwise authorized in writing in advance by an authorized officer of Sun Ridge.

Sun Ridge Systems, Inc. — Town of Los Gatos Page 3

ITEM NO. 7.
vii. The License granted under this Agreement shall apply only to the object code for the Software. No one using the Software, and no one for whose benefit the Software is being used, shall have the right to use or have access to the source code for the Software, and neither the Town nor anyone using the Software pursuant to this License will modify, change, merge, adapt, translate, reverse engineer, decompile, disassemble or prepare derivative works based upon the Software.
viii. The Town acknowledges that the Software and the
Documentation constitute trade secrets of Sun Ridge. The Town agrees to maintain the confidentiality of the Software and the Documentation, and shall take commercially reasonable steps to preserve that confidentiality pursuant to Section 12 of this Agreement. b. The term of the License shall commence upon Final Acceptance of the Software by the Town, and shall continue until the License is terminated as provided below.
i. Sun Ridge may immediately terminate the License in the event of any failure by the Town to comply with the terms or conditions of this Agreement by giving written notice of such termination to the Town. In the event the Town has leased the Software from Sun Ridge, the License will terminate automatically upon termination of the lease.

Upon such termination, the Town shall immediately cease further use of the Software and will cause all copies of the Software to be destroyed or returned to Sun Ridge. ii. The Town may terminate the License at any time by giving written notice thereof to Sun Ridge and by destroying or returning to Sun Ridge all copies of the Software. The Town acknowledges and agrees that any election by the Town to terminate the License hereunder will not entitle the Town to any refund of amounts paid or compensation of any kind from Sun Ridge.
iii. Upon any termination or expiration of the License, an authorized representative of the Town shall certify in writing to Sun Ridge that all copies of the Software and the Documentation which were the subject of the License have either been destroyed or returned to Sun Ridge as required above.
iv. The provisions of Sections 7 and 11 through 13, inclusive, shall survive the expiration or termination of this Agreement.

C. Sun Ridge may, at its option, release updates to or new versions of the Software. If the Town elects to obtain any update or new version of the Software, the use of such update or new version will be subject to the terms and conditions of this Agreement. d. Except as expressly provided in this Agreement, Sun Ridge retains all intellectual property rights and other rights to the Software, Documentation ( as defined below), and the source code for the Software.

Section 10. Indemnity and Insurance.
a. Sun Ridge agrees to indemnify, defend, and hold harmless the Town and its officers, directors, shareholders, employees, and agents ( the " Town Indemnified Parties") from any and all claims, demands, liabilities, and costs, including attorney' s fees Claims'), arising out of or relating to ( i) any actual infringement of a third- party' s intellectual property rights or ( ii) the negligence or willful misconduct of any employee or agent of Sun Ridge occurring during or as a result of Sun Ridge' s performance of its obligations hereunder, provided that Sun Ridge shall have no indemnity or other obligations to the Town hereunder to Sun Ridge Systems, Inc. — Town of Los Gatos Page 4

ITEM NO. 7.
the extent any such Claims arise from or are the result of the negligence or other fault of the Town or its employees, agents or other contractors nor shall the foregoing indemnity and hold harmless obligations of Sun Ridge extend to or cover any Claims arising from or relating to claims of defects or errors in the Software or the Town's use or inability to use the Software.

This indemnity obligation shall survive the expiration, cancellation or termination of this Agreement. Notwithstanding the foregoing, the Town expressly waives, releases, and agrees that neither Sun Ridge nor Sun Ridge' s officers, directors, shareholders, employees, agents and affiliates shall have any liability for any individual' s or entity' s lost business, direct damages, incidental or consequential damages, or any other Claims arising out of or related to the use or implementation of the Software.
b. During the term of this Agreement, Sun Ridge shall comply with the following insurance requirements:
i. Workers' Compensation. Sun Ridge shall fully comply with the terms of the law of California concerning workers' compensation. Said compliance shall include, but not be limited to, maintaining in full force and effect one or more policies of insurance insuring against any liability Sun Ridge may have for workers' compensation. Said policy shall also include employer' s liability coverage of $ 1, 000, 000 per accident for bodily injury or disease.
ii. General Liability Insurance. Sun Ridge shall obtain at its sole cost and keep in full force and effect during the term of this Agreement commercial general liability insurance in the amount of $ 1, 000, 000 per occurrence for bodily injury, and property damage personal injury; coverage includes products and completed operations,. Said insurance shall provide ( 1) that the Town, its officers, and employees shall be included as additional insureds under the policy, and ( 2) that the policy shall operate as primary insurance, and non- contributory.
iii. Automobile Liability Insurance. Sun Ridge shall obtain at its sole cost and keep in full force and effect during the term of this Agreement business automobile liability insurance in the amount of $1, 000,000 combined single limit per occurrence for bodily injury and property damage. Said insurance shall provide ( 2) that the policy shall operate as primary insurance, and non-contributory.
iv. Certificates of Insurance. Sun Ridge shall file with the Town upon the execution of this Agreement, certificates of insurance which shall provide that no cancellation, major change in coverage, expiration, or nonrenewal will be made during the term of this agreement, without thirty ( 30) days written notice to the Town prior to the effective date of such cancellation, or change in coverage.

Section 11. Termination Rights. Either party may terminate this Agreement upon material breach of any of the terms of this Agreement by the other Party, after first giving the other party written notice of such breach and thirty ( 30) days to cure. If the breaching party does not cure the breach within the allotted time, the Agreement will be terminated. Upon Termination, each party will return, delete, or destroy any copies, whether tangible or electronic, of Confidential Information obtained from the other party pursuant to this Agreement, including but not limited to any Documentation and any Confidential Information stored on any equipment that may be returned, and certify to the other party in writing within five ( 5) business days of the termination date that it has done so.

Section 12. Confidential Information. " Confidential Information" means any and all confidential information of a party to this Agreement that is not generally known to or by members of the public, including but not limited to businesses that compete with such a party, Sun Ridge Systems, Inc. — Town of Los Gatos Page 5

ITEM NO. 7.
including but not limited to the Software and the Documentation pertaining thereto. Confidential Information shall not include information that is now or becomes part of the public domain, is required by applicable law to be disclosed, was already known by the receiving party at the time of disclosure, is independently developed by the receiving party without any use of Confidential Information, or is lawfully obtained from a third party. " Documentation" means those visually readable materials developed by or for Sun Ridge for use in connection with the Software, in either written or electronic form,
Each party agrees to protect the other party' s Confidential Information. Confidential Information will not be used or disclosed except as authorized by the providing party. Confidential Information will be disclosed to employees of the receiving party only on a " need to know" basis and only after such employees are informed of the confidential nature of the information and obligated to maintain confidentiality.

If a party or any party acting on its behalf is required to disclose by order of a court of competent jurisdiction, administrative agency or governmental body, or by subpoena, summons or other legal process, or by law, rule or regulation, or by applicable regulatory or professional standards to produce Confidential Information, that party shall promptly ( and prior to such disclosure) notify the other parry in writing of such demand or requirement whereupon the parties shall cooperate and take all reasonable acts ( without significant cost or expense to the notifying party) to exhaust the legal avenues available to maintain the confidentiality of such Confidential Information, unless the party whose Confidential Information is at issue consents to the production and disclosure of such Confidential Information. In all events, only that portion of the Confidential Information specifically requested by the tribunal or person compelling such disclosure shall be provided and no interpretation or analysis of such data prepared for the purpose of such disclosure shall be disclosed unless approved the party whose Confidential Information is at issue or required by law.

Section 13. General Terms.
a. Governing Law. This Agreement will be construed by and enforced in accordance with the laws of the state of California. b. Arbitration. If a dispute arises from or related to this Agreement or the breach of this Agreement and if such dispute cannot be settled through direct discussions, the parties agree to first endeavor to settle the dispute in an amicable manner by mediation to be held in Sacramento, California, under the Commercial Mediation Rules of the American Arbitration Association before resorting to arbitration. Thereafter, any unresolved controversy or claim arising from or relating to this Agreement, or breach of this Agreement, shall be settled in arbitration to be held in Sacramento, California. The arbitration will be governed by the Commercial Arbitration Rules of the American Arbitration Association, and the parties shall be allowed discovery in accordance with the California Code of Civil Procedure. If Sun Ridge and the Town cannot jointly select a single arbitrator to determine the matter, one arbitrator shall be chosen by each of Sun Ridge and the Town ( or, if a party fails to make a choice, by the American Arbitration Association on behalf of such party) and the two arbitrators so chosen will select one additional arbitrator. The decision of the single arbitrator jointly selected by Sun Ridge and the Town, or, if three arbitrators are selected, the decision of any two of them will be final and binding on the parties and the judgment of a court of competent jurisdiction may be entered on such decision. The prevailing party shall be entitled to recover reasonable fees and expenses resulting from any arbitration proceeding.

C. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, such finding shall not affect the validity, legality, or enforceability of the remaining provisions.

Sun Ridge Systems, Inc. — Town of Los Gatos Page 6

ITEM NO. 7.
d. Assignment. Parties may not transfer, assign, or sublicense this Agreement, any license hereunder, or any of its rights or duties hereunder to any other person, site or corporation without the prior written consent of the other party. Any attempted transfer, assignment, or sublicense made without prior written consent shall be completely void. e. Notice. Any notice requested or permitted to be given hereunder shall be sent prepaid, certified mail, return receipt requested, and shall be deemed to have been given on the third ( 3' d) business day after mailing to the other party as follows: to the Town at the address indicated in the initial paragraph of this Agreement or to Facsimile No. to Sun Ridge Systems at P. O. Box 5071, El Dorado Hills, CA 95762, Facsimile No. ( 530) 672- 2385. Notices may be given by facsimile transmission to such number as may be specified by the party for such purpose and shall be deemed to have been given when transmitted to such number with confirmation of a successful transmission. f. Independent Contractors. The parties to this Agreement shall constitute independent contractors. Nothing in this Agreement shall be construed as establishing any employment, partnership, joint venture or similar arrangement between the parties, and no party has any authority to commit any other party to any obligation to any other person or entity, unless expressly agreed to in writing signed by such parry. g. Force Maieure. Sun Ridge shall not be responsible for interruption of, interference with, diminution of, or suspension of any of its products or services, including performance failure, which are caused by strike, lockout, riot, epidemics, war, government regulation, fire, flood, natural disaster, acts of God, utility failures, losses or injuries arising directly or indirectly from criminal acts, negligent acts of others, malfunctions or inadequacies of equipment or service not directly within the control of Sun Ridge. h. Authorization/ Entire Agreement/ Modification. This Agreement will be effective upon signing by the Town and Sun Ridge. This Agreement is the complete and final Agreement of the parties relating to the subject of this Agreement and it replaces and supersedes any prior or contemporaneous oral or written understandings or agreements. No alteration or variation to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto.

This Agreement has been executed by the parties hereto, from the date shown on the first page.

SUN RIDGE SYSTEMS, INC.

By: 5e e la- i-6.che d
Anthony B. Richards
Its: President
Town of Los Gatos
Y V
Laurel Prevetti
Its: Town Manager
Recomrn ed Approved as to Form:

Peter Decen ief of Police Rob Sc u Town Attorney
Attest:

C1 IlA Is
Shelley Neis, C C, Town Clerk
Sun Ridge Systems, Inc. — Town of Los Gatos Page 7

ITEM NO. 7.
d. Assignment. Parties may not transfer, assign, or sublicense this Agreement, any license hereunder, or any of its rights or duties hereunder to any other person, site or corporation without the prior written consent of the other party. Any attempted transfer, assignment, or sublicense made without prior written consent shall be completely void. e. Notice. Any notice requested or permitted to be given hereunder shall be sent prepaid, certified mail, return receipt requested, and shall be deemed to have been given on the third ( 31) business day after mailing to the other party as follows: to the Town at the address indicated in the initial paragraph of this Agreement or to Facsimile No. to Sun Ridge Systems at P. O. Box 5071, El Dorado Hills, CA 95762, Facsimile No. ( 530) 672- 2385. Notices may be given by facsimile transmission to such number as may be specified by the party for such purpose and shall be deemed to have been given when transmitted to such number with confirmation of a successful transmission. f. Independent Contractors. The parties to this Agreement shall constitute independent contractors. Nothing in this Agreement shall be construed as establishing any employment, partnership, joint venture or similar arrangement between the parties, and no party has any authority to commit any other party to any obligation to any other person or entity, unless expressly agreed to in writing signed by such party. g. Force Maieure. Sun Ridge shall not be responsible for interruption of, interference with, diminution of, or suspension of any of its products or services, including performance failure, which are caused by strike, lockout, riot, epidemics, war, govemment regulation, fire, flood, natural disaster, acts of God, utility failures, losses or injuries arising directly or indirectly from criminal acts, negligent acts of others, malfunctions or inadequacies of equipment or service not directly within the control of Sun Ridge. h. Authorization/ Entire Agreement/ Modfication, This Agreement will be effective upon signing by.the Town and Sun Ridge. This Agreement is the complete and final Agreement of the parties relating to the subject of this Agreement and it replaces and supersedes any prior or contemporaneous oral or written understandings or agreements. No alteration or variation to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto.

This Agreement has been executed by the parties hereto, from the date shown on the first page.

SUN RIDGE SYSTEMS, INC.

By:
thon . Richad c
Its: resid nt
Recomr9erided gq:

Peter Decena, tHiSf of Police
Town of Los Gatos
i
Laurel Prevetti
Its: Town Manager
Approved as to Form:

Robe Sc7tiQtz3Town Attomey
Attest: J
Shelley Neis, 00C, Town Clerk
Sun Ridge Systems, Inc. — Town of Los Gatos Page 7

ITEM NO. 7.

Exhibit A Scope of Work
Section 1 - Software Licenses
The Town has purchased licenses for the following RIMS software applications:

RIMS Computer Aided Dispatch Software
RIMS Records Management Software
RIMS Mobile Computer Software
RIMS In -Station Mapping Software
RIMS Mobile Mapping Software
RIMS Property Room Bar Coding Software
Citizen RIMS Public Access Software
TRIMS/ Law Mobile App Software
RIMS Officer Training Management Software
RIMS NIBRS Reporting Software'
The Town has purchased licenses for the following RIMS interfaces.

RIMS E911 Link Software
RIMS State ( CLETS) Link Software
RIMS Text/ Paging Software
RIMS AutoCite Link Software
RIMS CopLogic Link Software
RIMS CopLink Link Software
RIMS AXON Link Software
RIMS Crossroads Data Collision Export Software
RIMS Laserfiche Link Software
Development of California NIBRS software ( CIBRS) will begin upon release of the final specifications by CA DOJ.

Section 2 - Project Schedule. Upon execution of the Agreement, Sun Ridge and the Town shall define a mutually agreed on project schedule by task. Sun Ridge and the Town will do its best to meet task completion dates; however, the schedule is tentative and subject to change.

Section 3 - Hardware. Sun Ridge is providing 1 Worth Data Bar Code Scanning unit.

Section 4 - Installation. Sun Ridge shall install all software applications listed above along with product documentation on the Town -owned servers. All installation will be accomplished via remote access to the Town provided servers. The Town is free to distribute electronic and hardcopy versions of the documentation as necessary.

Section 5 - Configuration. Sun Ridge shall provide the following instruction sessions to the Town designated RIMS Administrators:

Initial Setup: Consists of two ( 2) sessions, not to exceed four ( 4) hours per session instruction on the preliminary configuration of RIMS. Initial Setup is conducted over the phone and via remote access to the Town RIMS via remote access. The Town will be given specific assignments to be completed at the conclusion of the sessions.

RIMS Configuration and Setup: Consists of three ( 3) contiguous days of onsite instruction with the Town' s RIMS Administrators and other Town staff as may be needed. This session Sun Ridge Systems, Inc. — Town of Los Gatos Page 8

ITEM NO. 7.
continues the system setup that was started with the Initial Setup sessions. The RIMS Administrators will be instructed on how to configure RIMS to most closely meet the desired procedures of the Town. In some cases, the RIMS Administrators may find that modifying existing procedures may be desired in order to take full advantage of RIMS functionality. The RIMS Administrators will additionally be instructed/ assisted in setting up the remaining tables and values needed for the modules the Town has purchased. Discussions will include:

Customization of drop down menu choices for 200+ fields The Town' s records management operational decisions
The Town' s dispatch operational decisions
Paper flow vs paperless vs less paper for records
Property Room operation decisions
Selection of case format type
Review of data conversion processes and implementation, including reviewing data and starting data translations if converted data is available at the time the session is scheduled.

Section 7 - Map Engineering Services. Sun Ridge will provide map engineering services assuming an ESRI- based map source file.

In -Station Mapping Software. The Town shall provide the ESRI ArcView maps source data file.

Sun Ridge will load the Town supplied ESRI- based maps into RIMS. Sun Ridge is NOT responsible for the accuracy of the Town map source. The Town is responsible for licensing cost for ESRI ArcView. The Town will need one copy of ArcView GIS v10. 1 ( or later) that can be used for the first position, and then a copy of ArcGIS 10. 1 ( or later) Runtime Engine for each additional in -station unit that will use RIMS Mapping.

Mobile Mapping Software. Google mapping will be provided by Sun Ridge for the Mobile Mapping Software. Sun Ridge is responsible for licensing cost.

Section 8 - Data Conversion. Conversion services includes only converting the following CAD and RMS data from the Sunnyvale system. You are responsible for extracting your data from that system and providing it to us in a form suitable for conversion. Conversion of any other data or databases is not included. Once we receive the extracted data, we will evaluate it to determine which items may be converted into RIMS. As part of our standard data conversion, we attempt to convert the following items. In some instances, not all data may be available or suitable for conversion.

RIMS is currently UCR compliant. As of today, CA DOJ has yet to announce a vendor who will develop the State repository for the Town' s NIBRS submission nor have they yet completed defining the California -customized data they will be collecting. Therefore, we are assuming you will begin using RIMS prior to NIBRS implementation. The scope of this project does include the cost of converting your data into the yet -to -be -defined CA NIBRS format at a future date.

For RMS:

People: Including person name, DOB, contact info, description, ID#' s, officer safety notifications, log entries for connections to cases, for citations and for field contacts, mug shots ( if stored in RMS)
o Arrest: Arrestee, date, time, charges, counts, offense level, dispo, booked/ cited out Sun Ridge Systems, Inc. — Town of Los Gatos Page 9

ITEM NO. 7.

Vehicles: License, state, year, color, type, log entries for connections to cases, for citations and for field contacts and for citations
Cases: Location, date reported and date occurred, classification/type, offenses, case disposition and date of disposition, persons, vehicles, narratives and supplements Accident Reports: Location, date reported, data occurred, classification/ type. offenses, case dispositions and date of dispositions, persons, vehicles, narratives and supplements.

Property in cases: category, article, status, description, brand, model, item #, property code, locations, value -stolen, recovered, damaged, disposition and officer Premises: Common place name, address, contact person, contact phone number, alarm
Streets: ( if electronic street file is available), street name, intersections with block ranges
Officers: Name, ID
Users: Name, ID
For CAD:

Incidents: call number, call times, priority, incident location, grid, caller name and telephone number, complaint type, caller location, how received, comments, call category, internal response area, OCA case number, call reference, fire grade, subject data, vehicle data, tract, ESN, alternate phone number, call taker, and position.

Officers: Name, ID.

Premises: Common place name, address, contact person, contact phone Premise History: Summary of incidents by incident location Streets: street name, intersections with block ranges
Data conversion is an iterative process requiring the resources of your agency to be available to review converted data as soon as it is loaded and report any errors found to Sun Ridge. We recommend that you identify at least two people to be part of a data conversion review team. It will be this team' s responsibility to promptly review the converted data once it is loaded into RIMS, identify any problems with the converted data, and report those problems to us in an organized manner.

Sun Ridge Systems, Inc. — Town of Los Gatos Page 10

ITEM NO. 7.

Sun Ridge will then correct the reported errors, re -run the conversion, reload it onto your system and ask your staff to again review the data. The cycle is repeated as often as is necessary to ensure that the data conversion is as complete and correct as possible. To assist you with the review process, Sun Ridge will have trainers available via phone and remote access to guide you. The Sun Ridge trainer is NOT responsible to completely review or identify errors in the converted data. They are responsible for facilitating the process with your staff.

Sun Ridge will pr
ovide two ( 2) days of onsite final data conversion review with designated Town representatives in the days immediately before you go live on RIMS.

Section 9 - Integration. Sun Ridge shall provide RIMS sided interfaces for all third -party software applications listed above. The Town must coordinate with third -party vendors to complete and test each interface.

Section 10 - Training. The following training is " end user training" and shall be conducted on - site at a City provided location. Training days are contiguous, including weekends. Class times are 0800 to no later than 1700. Sun Ridge will provide a training plan at least 30 days prior to the first training session.

Training Description Number of Days Number of Students Max CAD Training 4 days ( 2sessions, 2 days/ session) 1 student per workstation 10 Officer Training 6 days ( 3 sessions, 2 days/ session) 2 students per workstation 20 Records Training 1 day (+ Day 1 of Officer) 1 student per workstation 10 Admin Follow -Up Training 1 day 1 student per workstation 10 Property Room Training 1 day 1 student per workstation 5 TIMS Training 1 day 1 student per workstation 5
Section 11 - Go Live Support. Two ( 2) Sun Ridge staff will be on site for two ( 2) days during the initial cutover to RIMS to answer questions and to address any system problems.

Section 12 - The Town' s Responsibilities. The Town is responsible for the following:

Installation of all remaining client workstations
Installation of all remaining mobile computers
Coordinate and schedule resources of the Town to include IT staff Identify RIMS Administrators and Data Conversion Review staff Provide system and other third -party software including SOL, ERSI Licenses, Windows Server 2003/ 2008/ 2012 ( 64 bit)
Provide data communications infrastructure ( network, wireless, internet, intranet) Coordinate testing of the CLETS Message Switch
Complete, submit and gain approval of updated DOJ CLETS application Sun Ridge Systems, Inc. — Town of Los Gatos Page 11

ITEM NO. 7.

Contact third party vendors ( E911 provider, DOJ, CopLogic, LexisNexis, AXON, Crossroads, Laserfiche and any other necessary third -parties) and coordinate their schedules and costs they may charge the Town to provide their portion of the interface to RIMS.

Extract data from existing CAD and RMS in a mutually agreed -to, non -encrypted format or provide a linked server from the RIMS server to the existing CAD/ RMS server( s) for conversion
Review converted data, notifying Sun Ridge in an expedited fashion of conversion anomalies
Provide ongoing Map Maintenance
Provide Geofile (aka " street file") source and build -out Ensure accuracy of the geofile
Provide initial map source file
Ensure accuracy of the map source
Ensure all user -maintained configuration and data validation tables are completed prior to the start of training
Provide training facilities, workstations and ensure access to RIMS training database from the training location
Schedule the Town staff into requisite classes
Purchase a minimum of one ( 1) DYMO LabelWriter 450 Turbo Label Printer and minimum one ( 1) month supply of Dymo Labels # 30256
Provide all hardware, with the exception of Property Room bar code scanners. The Town represents it has adequate dedicated space on an SQL database server (" Main') and a second server ("Communications") and that these servers meet the minimum requirements outlined below. Moreover, servers have network connectivity and appropriate security containing virus protection software and firewalls. The Town will provide remote access to Sun Ridge using Sun Ridge' s Bomgar remote access software to allow Sun Ridge to meet its responsibilities under this Agreement.

Main Server Communications Server
Minimum Recommended Minimum
Intel 2. 0 GHZ Intel 2. 0 GHZ Intel 2. 0 GHZ
z Windows 2003 Windows 2012 a Windows 7
8 GB Memory 32 GB Memory 8 GB Memory
500 GB Disk 1 TB Disk 500 GB Disk
a Manufactured 2008 Manufactured 2014 Z Manufactured 2008 The Town further represents it has personal computers and mobile in -car computers that meet the minimum requirements outlined below:

Personal Computer Workstations Mobile In -Car Computers Minimum Recommended Minimum
Sun Ridge Systems, Inc. - Town of Los Gatos Page 12

ITEM NO. 7.

Intel 2. 0 GHZ z Intel 2. 0 GHZ Intel 2. 0 GHZ
z Windows Vista 7 Windows 10 Windows 7
4 GB Memory 8 GB Memory 8 GB Memory
250 GB Disk 2, 250 GB Disk 500 GB Disk
1680x1050 monitor 1920x1080 monitor
resolution 1920x1080 for resolution Wireless -based modem dispatchers
z 2 USB ports
Optional
Touch screen
Magnetic Stripe Reader
Microphone for voice recognition
Fingerprint Reader
Sun Ridge Systems, Inc. — Town of Los Gatos Page 13

ITEM NO. 7.

Exhibit B — Contract Amount
Item Price
RIMS Computer -Aided Dispatch and Records Management Software 134, 000 RIMS Mobile Computer Software 36, 000
RIMS E911 Link Software 8, 300
RIMS State Link Software (CLETS) 8, 300
RIMS In Station Mapping Software 21, 000
RIMS Mobile Mapping Software 8, 300
RIMS Property Room Bar Coding Software 12, 400
Citizen RIMS Public Access Software 6,900
iRIMS Law Mobile App Software 12, 400
RIMS Officer Training Management Software 4, 100
RIMS Text Paging Link Software 3,600
RIMS AutoCite Link Software 1, 850
RIMS CopLo is Link Software 2, 400
RIMS CopLink Link Software 5,000
AXON Link Software 3,000
NIBRS Reporting Software 15, 000
Crossroads Collision Export 5, 700
LaserFiche Link Software 2, 100
Mapping Data Engineering Services 2, 500
Worth Data Bar Coding Equipment 1, 700
Data Conversion Services 45, 000
Installation and Training 103, 636
First Year Support and Updates 44, 122
California Sales Tax 153
CONTRACT AMOUNT 487,061
Sun Ridge Systems, Inc. — Town of Los Gatos Page 14

ITEM NO. 7.

Exhibit C - Support Services Agreement
Under this agreement Sun Ridge agrees to provide the following services and products to the Town:

1. Coverage Hours. Sun Ridge will provide a toll free phone number for the Town to call whenever a covered problem occurs. Normal service hours will be Monday -Friday. 8AM5PM PST with the exception of New Years Day, President' s Day, Memorial Day, July 4th Labor Day, Veteran' s Dav, Thanksgiving Day, Day after Thanksgiving Dav, and Christmas Day ("common holidays'). However, for instances with the Town' s system is completely inoperable due to a Sun Ridge software problem (" critical problems") preventing basic system operation service will be available 24 hours, 7 days a week, common holidays included.

2. Sun Ridge Response to reported problems. Sun Ridge agrees to provide service and assistance as expeditiously as possible as follows:
a. Most problems will be resolved with the initial phone call. b. For problems that cannot be immediately resolved, Sun Ridge will work to resolve the problem based on the severity of the problem and the urgency reported by the Town.

For critical problems, Sun Ridge personnel will work with the Town until the situation is resolved.

For problems that are not critical problems that have a lesser though continuing impact on operations of the Town (" non -critical problems"), Sun Ridge will endeavor to provide a solution or work around within 72 hours of the problem being reported to Sun Ridge by the Town.

For problems that are not critical problems and are not non -critical problems (" minor problems") Sun Ridge may, at its discretion, either issue a near term "fix release' of the product or include the fix in the next scheduled product update.

3. Town equipment and software responsibilities. The Town agrees to allow Sun Ridge to remotely connect to the Town' s system when a problem is reported. Sun Ridge uses Bomgar Remote Support Software for this purpose. Bomgar software provides superior security and does so over an ordinary internet connection via a Sun Ridge server that hosts a Bomgar security hardware device.

With the Town' s permission, Sun Ridge will use this connection to examine data files related to reported problems and to provide updates and corrections when necessary.

Sun Ridge Systems, Inc. - Town of Los Gatos Page 15

ITEM NO. 7.

4. Provision of software updates. Sun Ridge will provide at no additional cost all new enhanced and updated versions of software licensed to the Town. This software will be provided with detailed installation instructions for installation by the Town. If desired, the Town may retain SRS to perform any installation at additional cost to be determined on a per case basis. Updates are distributed via download from the Sun Ridge ftp web site.

Sun Ridge will not be obligated to provide service for release versions that are more than two annual release versions older than the current release.

5. Term. The term of this Support Services agreement shall be one ( 1) year from the system cutover date and shall be automatically annually renewed for another year upon annual payment of invoice.

8. Limitations. Sun Ridge agrees to provide support only for public safety application software provided by Sun Ridge. Other software used by the Town ( word processing, spreadsheet, etc.) is not included in this agreement. PC and network operating system software and Microsoft SQL Server database system software is similarly not included, although Sun Ridge may assist the Town in isolating problems to this software. Also specifically excluded is responsibility for administration, support, or maintenance of your server, computer network, operating systems, or database ( Microsoft SQL Server).

The Town may request that Sun Ridge provide support services outside the limitations of this Support Services agreement. If Sun Ridge agrees to provide any requested additional support services, which Sun Ridge may do or decline to do in its sole discretion, such support services will be provided at Sun Ridge' s then -current rate and on such other terms and conditions as Sun Ridge may require.

This agreement does not include equipment maintenance or assistance in diagnosing hardware problems including but not limited to PCs, printers, network, scanners and other computer peripheral devices with the exception that Sun Ridge will assist the Town in determining whether a problem is RIMS application software in nature.

Sun Ridge Systems, Inc. — Town of Los Gatos Page 16

ITEM NO. 7.

Q. N
TOWN OF LOS GATOS MEETING DATE: 08/ 06/ 2019
s
COUNCIL AGENDA REPORT ITEM NO: 8
DATE: July 25, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Purchase a Replacement Computer Aided Dispatch and Records Management System from Sun Ridge Systems, Inc. in the amount of $525, 000
RECOMMENDATION:

Authorize the Town Manager to purchase a replacement Computer Aided Dispatch and Records Management System from Sun Ridge Systems, Inc. in the amount of $525, 000.

BACKGROUND:

Computer Aided Dispatch ( CAD) and Records Management Systems ( RIMS) are considered critical infrastructure to any law enforcement agency. These products serve as the core systems by which staff documents calls for service and self -initiated activity; write police reports; process and prepare police reports for prosecution; maintain warrants; manage investigations; track chain of custody for evidence; and manage resources during emergency and non -emergency responses. In addition, data warehoused within CAD and RMS can be assessed, evaluated, and analyzed to make data -driven operational, tactical, strategic, and financial decisions to better serve the community.

In 2011, existing CAD/ RMS vendor Tiburon informed the Department that the existing platform would reach end -of -life in 2014 and suggested that the Department consider upgrading to a newer platform. The Town of Los Gatos and the City of Sunnyvale were offered the opportunity to combine operating systems to help mitigate the cost of the new system. A cost -sharing agreement was entered by both agencies for the purchase of the new shared platform.

In May 2013, the cost -sharing agreement was amended and executed to reflect that both agencies would transition to Tiburon' s new product, " IQR." Due to low performance by IQR, PREPARED BY: Sarah Tada
Police Records and Communications Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director

110 E. Main Street Los Gatos, CA 95030 • 406- 354- 6832 www. losgatosca. gov

ITEM NO. 7.

PAGE 3OF3
SUBJECT: Authorize the Town Manager to Purchase a Replacement Computer Aided Dispatch and Records Management System from Sun Ridge Systems, Inc. in the amount of 525, 000.

DATE: August 6, 2019
expedite report writing, and enhance internal cross -training while remaining on the cutting edge of CAD/ RMS technology.

CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to enter into an agreement for the purchase of RIMS from Sun Ridge Systems Inc. in an amount not to exceed 525, 000 ( Attachment 1).

ALTERNATIVES:

Alternatively, the Town Council could direct staff to delay replacement equipment. The Los Gatos Monte Sereno Police Department does not recommend this alternative because the current CAD/ RMS has reached the end of useful life and manages a multitude of critical functions of the Department.

FISCAL IMPACT:

Funding for this project has been designated in the 2019/ 2020 Capital Improvement Program Budget. The purchase of RIMS and initial equipment would be a one-time purchase. Ongoing annual maintenance, estimated to be $ 45, 000, is contained in adopted 2019/ 2020 Police Department Operating Budget. RIMS offers the option of a lease -purchase plan at 5% interest over either 3 or 5 years with annual payments due in advance of the lease year.

ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachment:

1. RIMS Price Quote Sheet

ITEM NO. 7.
a

AGREEMENT ROUTING SHEET

FOR INTERNAL USE ONLY)
Initiating Department:

Police Department
Contact Name/ Phone: Heather St. John x6843
Agreement Title: Sun Ridge Systems, Inc. Software and Service Agreement Term of Agreement: From
August 30, 2019 _(
M NcQ - To Cancellation for material breach 30- day notice IItol9 Date Approved By
J Council:

Vendor Name:

Vendor Email:
ust 6, 2019
Sun Ridge Systems, Inc.
carolj@sunridgesystems. com
Item or Resolution #: # 8
Vendor#:
5492
Vendor Phone: 530- 221- 0663
Vendor Contact: Carol Gomes Jackson < carolj@sunridgesystems. com> Business License #: Expiration Date:

I_ F1IU. a
Insurance ( IHH) #:
19 264
Expiration Date:

Insurance waiver requested ( a completed Release of Liability is attached) Please Select:
is a standard agreement form that has not been altered. have been made to the following paragraph( s)/ section( s):

Agreement Source
Amount of Agreement: $ 487,061 ( Prj. Budget $ 525,000) 5/23/ 2020
ElBONDS INCLUDED
of Originals '
Program and Account #: CIP 411- 841- 6301
Funds Budgeted Not enough money in line item, will be absorbed within budget Budget adjustment requested in Town Council staff report Mid -year adjustment requested Routing Action( s) Date Completed Signature

1. Assign Agreement # ( q. I I. ef

11. Clerk 2. Verify attachments included/ labeled I I
q

3. Verify no automatic renewals without defined termination date

4. Verify Insurance

1. Confirm Fiscal Impact -

2. Confirm contract amount agrees with Council approval

2. Finance

3. Verify Purchasing Policy Compliance ( Bids/ Sole Source/ Bus Purpos RFP 1 4. Check Payment Terms H

3. Attorney

1. Approve Insurance Waiver

2. Review and Sign Agreement Y
Assistant Town 1. Review Agreement
Manager 2. Follow up with Departments if needed

5. Town Manager 1. Review and Sign Agreement h

1. Scan to Laserfche and file agreement

6. Clerk 2. Laserfiche will email department pdf of signed agreement ( Department

ITEM NO. 7.
0 Agreement Narrative:

AGREEMENT ROUTING SHEET

FOR INTERNAL USE ONLY)
If your agreement has gone before the Town Council for approval, please reference that fact and include a very brief description of the purpose of the agreement. Identify bids/ business purpose for vendor selection/ RFP/ Sole Source. If hourly rate please identify how cost was determined. If your agreement has not gone to the Town Council for approval, include a discussion of the purpose of the agreement, how the Town' s purchasing procedures were followed, and any special instructions.

Please insert
narrative
here:

Item approved by Council 8/ 6/ 19, please see attached Staff Report.

CIP Project budget $ 525, 000 ( 411- 841- 6301)
Exhibit B agreement:
487, 061
Ongoing annual support and updates are programmed into the Police Department' s operating budget: 4201- 63332
G
AUM
Department Checklist ( to be completed by originating department):

Agreement Signed by Vendor:

List Exhibits/ Attachments with Title( s):

Exhibit A, B, & C
F71Copy of insurance certificates or Release of Liability E- 1Originalsofbonds issued for contract
0First page of Town Council report
cope of workaligns to Council Report and contractor proposal/ exhibits DIR H:

Date Project Awarded:

Date Staff submitted Project to DIR:

Project k

ITEM NO. 7.

Amendment Sun Ridge Systems

AMENDMENT TO AGREEMENT
This AMENDMENT TO AGREEMENT is dated for identification this 7 th day of June, 2024 and
amends that certain agreement for RIMS Computer-Aided Dispatch and Records Management Software dated September 2, 2021, made by and between the Town of Los Gatos, ("Town,") and the Sun Ridge Systems Inc.

RECITALS
A. Town and Sun Ridge Systems Inc. entered into a Computer-Aided Dispatch and Records Management Software Agreement on September 2, 2021, (“Agreement”), a copy of which is attached hereto and incorporated by reference as Attachment 1 to this Amendment.

AMENDMENT

1. Town will amend RIMS link software application features within the existing agreement terms to include the addition of Crossroads Accident Import Link application and Crossroads Electronic Citation Link application. Sun Ridge Systems Inc will deactivate subscription to RIMS Auto-Cite application and RIMS SWITRS Direct Link application. a. For Crossroads Accident Import Link application, Town will pay $4,120 for a one-time initial set-up and installation fee, and thereafter $420 annually for the remainder of the original agreement term.
b. For Crossroads Electronic Citation Link application, Town will pay $450 for a one-time initial set-up fee, and thereafter $450 to replace RIMS Auto-Cite application feature with Crossroads Electronic Citation for the remaining term of the original agreement.

DocuSign Envelope ID: 91D35052-4895-48D4-B1E4-BB9F48351E0C

ITEM NO. 7.

Amendment Sun Ridge Systems

2. All other terms and conditions of the Agreement remain in full force and effect.

Town of Los Gatos Approved as to Consent:

By: _______________________________ By: ______________________________ Laurel Prevetti, Town Manager Carol Gomes Jackson, President Department Approval:
_______________________________________
Jamie Field, Chief of Police
Approved as to Form: Attest:
______________________________ ______________________________ Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk DocuSign Envelope ID: 91D35052-4895-48D4-B1E4-BB9F48351E0C 6/14/2024
6/15/2024
6/26/2024
6/27/2024
6/28/2024

ITEM NO. 7.

Amendment Sun Ridge Systems

SECOND AMENDMENT TO AGREEMENT
This SECOND AMENDMENT TO AGREEMENT is dated for identification this 18th day of August, 2026, and amends that certain agreement for RIMS Computer-Aided Dispatch and Records Management Software dated September 3, 2019, made by and between the Town of Los Gatos, ("Town,") and the Sun Ridge Systems Inc. (“Sun Ridge”).

RECITALS
A. Town and Sun Ridge entered into a Software and Services Agreement on September 3, 2019, (“Agreement”).

B. Town and Sun Ridge amended the Agreement on June 7, 2024.

C. Town and Sun Ridge wish to further amend the Agreement to extend the term for Software Support Services by one year and to add a license for “Collaborate” software.

AMENDMENT

1. Section 3, “Scope of Services,” is amended to add an additional year of Software Support Services (as described in Attachment 1) and to include the purchase of a license for the “Collaborate” software (as described in Attachment 2).

2. Section 6, “Term of Agreement,” is amended to state that:
a. with regard to the purchase of Software Support Services, the initial term of the Agreement will be until September 3, 2027, and term will renew annually upon payment of outstanding invoices and unless terminated by either party; and b. with regard to the purchase of the “Collaborate” software license, there is no end date.

3. Section 5, “Payment Schedule,” is amended to read: Compensation for Consultant's added services shall not exceed $330,000 at the rates set forth in Attachments 1 and 2, which are attached and incorporated by reference, which includes the purchase of a license for the “Collaborate” data-sharing software.

4. For Collaborate Data Sharing Software, Town will pay $10,900 for a one-time initial setup and installation fee, and thereafter $1,500 annually.

ATTACHMENT 2

ITEM NO. 7.

Amendment Sun Ridge Systems
All other terms and conditions of the Agreement remain in full force and effect.

Town of Los Gatos Approved as to Consent:

By: _______________________________ By: ________________________ Chris Constantin, Town Manager Carol Gomes Jackson, President Department Approval:
_______________________________________
Jamie Field, Chief of Police
Approved as to Form:
______________________________
Gabrielle Whelan, Town Attorney

ITEM NO. 7.

Sun Ridge Systems Software Support Services Agreement
This is a description of the software support, maintenance, and update/upgrade services to be provided by Sun Ridge Systems, Inc. (“SRS”) to the City of Los Gatos, Los Gatos, CA (“Licensee”) as part of a Software Support Services Agreement (“Agreement”). This Agreement covers all RIMS public safety software (Software) licensed by the Licensee and is effective on September 2, 2026.

Under this agreement SRS agrees to provide the following services to Licensee:

1. Coverage Hours. SRS will provide a toll-free phone number and dedicated email address for support purposes during normal service hours. Normal service hours are defined as Monday-Friday, 8AM-5PM PST, except for New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, July 4th, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day (“common holidays”).

However, for instances where the Licensee’s system is completely inoperable due to an SRS software problem (“critical problems”) preventing basic system operation, service will be available 24 hours, 7 days a week, common holidays included. Examples of critical problems include:
- RIMS is down/not responding on multiple workstations
- Cannot create a call for service (CAD Incident)
- Cannot issue a case number
- Unable to access NCIC
- Other issues that will not allow the user to complete critical tasks Licensee will have taken reasonable measures prior to contacting SRS support during non-service hours including:
- Verified that the issue is not related to just 1 workstation - Restarted the workstation in question
- Contacted in-house IT support if the issue is related to network or server errors - Verified the issue is critical enough that it cannot wait until normal support hours

2. SRS Response to reported problems. SRS agrees to provide service and assistance as expeditiously as possible as follows:
a. Most problems will be resolved with the initial phone call or email. b. For problems that cannot be immediately resolved, SRS will work to resolve the problem based on the severity of the problem and the urgency reported by Licensee. ● For critical problems, SRS personnel will work with Licensee until the situation is resolved. ● For problems that are not critical problems that have a lesser though continuing impact on operations of Licensee SRS will endeavor to provide a solution or workaround within 72 hours of the problem being reported to SRS by the Licensee.
● For other problems SRS may, at its discretion, either issue a near term "fix release" of the product or include the fix in the next scheduled product update.

EXHIBIT 1 Page 253
ITEM NO. 7.

3. Licensee equipment and software responsibilities. Licensee agrees to allow SRS to remotely connect to Licensee’s system when a problem is reported. SRS uses BeyondTrust remote access software for secure installation and follow-on support services. BeyondTrust software provides superior security and does so over an ordinary internet connection via an SRS server that hosts a BeyondTrust security hardware device.

If Licensee does not allow unattended access, the SRS response to a service request may be delayed until a responsible party of the Licensee allows access. Once remote access is obtained, SRS will examine data files, investigate reported problems, and provide updates and corrections as necessary.

4. Provision of software updates. SRS will provide all new enhanced and updated versions of software licensed to Licensee at no additional cost. This software will be provided with detailed installation instructions for installation by Licensee. If desired, Licensee may retain SRS to perform any installation at additional cost to be determined on a per case basis. Updates are distributed via download from the SRS ftp web site. SRS will not be obligated to provide service for release versions that are more than two annual release versions older than the current release.

5. Cost. The cost of the services and software to be provided under this Agreement in the amount of $57,234.00.

6. Late Payment. In addition to any other amounts for which Licensee is liable under this Agreement, Licensee agrees to pay to SRS a late charge equal to one percent (1%) of the amount due if Licensee fails to pay SRS any amount that is due and owing pursuant to this Agreement within sixty (60) days after Licensee’s receipt of an invoice from SRS or (60) days after the expiration of the previous Agreement, whichever comes later. In addition, any invoiced amounts that are due and owing under this Agreement which Licensee fails to pay to SRS within ninety (90) days after Licensee’s receipt of an invoice from SRS shall thereafter bear interest at the rate of twelve percent (12%) per annum or the highest interest rate allowed by applicable law, whichever is less.

7. Term. The term of this Agreement shall be one year from the date stated in the initial paragraph and shall be annually renewed for another year upon payment of invoice. Payment for the year is due in advance the day the services begin. Non-payment of the support invoice within 60 days as described in Section 6 shall be cause for terminating or suspending the Agreement at the discretion of SRS.

8. Termination. Licensee may terminate this Agreement with or without cause upon ninety (90) days written notice to SRS. If terminated, Licensee is entitled to a prorated refund for the service days not consumed beginning on the last day of the month the written notice is received by SRS to the end of the remaining term of the Agreement.

9. Limitations. SRS agrees to provide support only for public safety application software provided by SRS. Other software used by Licensee (word processing, spreadsheet, etc.) is not included in this Agreement. PC and network operating system software and Microsoft SQL Server database system software is similarly not included, although SRS may assist Licensee in isolating problems to this software. (SRS reserves the right to charge for diagnostic services in the event it is determined that

ITEM NO. 7.
the reported issue is not attributable to RIMS.) Also specifically excluded is responsibility for administration, support, or maintenance of Licensee’ server, computer network, operating systems, or database (Microsoft SQL Server).

Licensee may request that SRS provide support services outside the limitations of this Support Services Agreement. If SRS agrees to provide any requested additional support services, such support services will be provided at SRS’s current rate and under terms and conditions that SRS may require.

This Agreement does not include equipment maintenance or assistance in diagnosing hardware problems including but not limited to PCs, printers, network, scanners, and other computer peripheral devices with the exception that SRS will assist Licensee in determining whether a problem is RIMS application software in nature.

ITEM NO. 7.

To:

From:

Subject:

Date:

Captain Greg Broromeo, Los Gatos-Monte Serreno Police Department Tamera Melrose
Quotation for RIMS Software
July 13, 2026
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EXHIBIT 2

ITEM NO. 7.

PREPARED BY: Jocelyn Shoopman
Senior Planner
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT
MEETING DATE: 08/18/2026
ITEM NO: 08
DATE: August 13, 2026
TO: Mayor and Town Council
FROM: Chris Constantin, Town Manager
SUBJECT: Consider Request to Continue Public Hearing for Appeals or Hear the Appeals of the Planning Commission Decision to Approve a Request for Modification of an Existing Conditional Use Permit for Expanded Hours of Operation in an Institution for Religious Observance (West Valley Muslim Association) on Property Zoned R-1:8. Located at 16769 Farley Road. APN 424-21-062. Categorically Exempt Pursuant to CEQA Guidelines Section 15301: Existing Facilities. Property Owner: West Valley Muslim Association, Osmar Ghafoor, President. Applicant/Appellant 1: Razi
Mohiuddin. Appellant 2: Farley Road Neighborhood Coalition. Project Planner: Jocelyn Shoopman.

RECOMMENDATION: Open the public hearing and consider request to continue public hearing for appeals or hear the appeals and adopt a resolution (Attachment 30) granting the appeals of a Planning Commission decision to approve a request for modification of an existing Conditional Use Permit (CUP) for expanded hours of operation in an institution for religious observance (West Valley Muslim Association) on property zoned R-1:8, located at 16769 Farley Road and modify specified conditions of approval.

FISCAL IMPACT:

Not applicable. Considering approval or denial of an appeal does not in itself result in an additional cost. Depending on the action taken, additional cost may be incurred.

ITEM NO. 8.

PAGE 2 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
STRATEGIC PRIORITIES:

Not applicable.

REQUEST FOR CONTINUANCE:

On August 12th, Appellant 1, WVMA submitted a request to continue the public hearing. A copy of the request is attached as Attachment 32. The other appellant is agreeable to a continuance and their response is attached as Attachment 33. It is the Town Council’s decision regarding whether or not to continue the public hearing. If the Town Council would like to consider this request, staff recommends that the Town Council open the public hearing solely for the purpose of hearing public testimony regarding the request for a continuance. If the Town Council opts not to consider the request, staff recommends holding the appeal hearing.

BACKGROUND:

A. Project Site History
On January 10, 1990, the Planning Commission approved a CUP (U-89-11) to allow the improvement and expansion of an existing institution for a religious observance facility (Exhibit 3). The 1990 approval included a new library and hallway addition, in addition to parking and landscaping modifications. The property was occupied by the Jehovah’s Witnesses, Inc. until 2019, when a Certificate of Use and Occupancy was issued to the West Valley Muslim Association (WVMA). Since WVMA has occupied the property, an electrical permit and plumbing permit have been issued by the Town. No additional permits that would result in an expansion to the existing square footage have been applied for or issued.

On March 11, 2020, the Planning Commission approved a modification to the existing CUP (U-20-001) to allow for expanded hours of operation from 10:00 p.m. to 11:00 p.m., for 30 days annually during the month of Ramadan for religious services (Exhibit 4). The applicant’s Written Description stated: “. . . Prayer services for the month of Ramadan would begin at approximately 8:30 p.m., and we would like to request use of the facility until 11:00 p.m.

This is to allow remaining members of the congregation to finish services and leave the facility. We anticipate between 10 to 25 members using the facility until 11:00 p.m. for Ramadan.”
Per the minutes of the March 11, 2020, Planning Commission meeting, the applicant stated:
“The extended hours of operation would be from 10:00 p.m. to 11:00 p.m., and for that amount of time they expect possibly 5-10 cars to leave prior to 11:00 p.m., so it would not be extensive.” The existing CUP and the proposed CUP modification do not include a limit on the number of evening attendees or cars exiting the property.

ITEM NO. 8.

PAGE 3 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
On March 25, 2026, the Planning Commission considered the request for approval to modify an existing Conditional Use Permit for expanded hours of operation in an institution for religious observance (Attachments 1 through 5). The Planning Commission received the staff report, testimony from the applicant, input from the public, and continued the item to a date certain of March 31, 2026.

On March 31, 2026, the Planning Commission voted to continue the item to a date certain of April 22, 2026, to allow an opportunity for the applicant and the neighborhood group to discuss the possibility of mediation (Attachments 6 through 9).

On April 22, 2026, the Planning Commission discussed the item and received testimony from the applicant and a representative of a neighborhood group. The Planning Commission continued the item to a date certain of May 13, 2026, with direction to staff to bring back a revised resolution and conditions of approval that incorporated the modifications provided by the Planning Commission (Attachments 10 through 14).

On May 13, 2026, the Planning Commission discussed the item and received testimony from the applicant and the public regarding the alternative conditions of approval considered by the Planning Commission. The Planning Commission continued the item to a date certain of May 21, 2026 (Attachment 15 through 18).

On May 21, 2026, the Planning Commission discussed the item and voted four-to-one to approve the request for a modification of an existing Conditional Use Permit, subject to additional modifications to the resolution and conditions of approval (Attachment 19 through 22).

On June 1, 2026, the decision of the Planning Commission was appealed to the Town Council by two separate parties (Attachments 25 and 26):

1. Razi Mohiuddin, West Valley Muslim Association; and

2. Farley Road Neighborhood Coalition.

On the appeal forms, both appellant parties indicated that there was an error or abuse of discretion by the Planning Commission and that the decision of the Planning Commission is not supported by substantial evidence in the record.

Pursuant to Town Code Section 29.20.275, any interested person, as defined by Section

29.10.020, may appeal to the Council any decision of the Planning Commission. The notice of appeal must state specifically how there was an error or abuse of discretion by the Planning Commissioner or how the Planning Commission’s decision was not supported by substantial evidence in the record. (Demonstrating that a decision was not supported by substantial evidence in the record is one way of establishing an abuse of discretion.) For

ITEM NO. 8.

PAGE 4 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
residential projects, an interested person is defined as “a person or entity who owns property or resides within 1,000 feet of a property for which a decision has been rendered and can demonstrate that their property will be injured by the decision.” Both appellant parties meet the requirements.

Pursuant to Town Code Section 29.20.280, the appeal must be heard within 56 days of the Planning Commission hearing, in this case by July 27, 2026.

On June 16, 2026, the Town Council continued the hearing to the August 18, 2026, Town Council meeting due to the time required to prepare the materials associated with the appeal and staff analysis (Attachments 23 and 24). Both appellants agreed to this.

Pursuant to Town Code Section 29.20.295, in the appeal and based on the record, the appellant bears the burden to prove that either there was an error or abuse of discretion (which includes making a decision that was not supported by substantial evidence in the record) by the Planning Commission. If neither is proved, the appeal should be denied. If the appellant meets the burden, the Council shall grant the appeal and may modify, in whole or in part, the determination from which the appeal was taken or, at its discretion, return the matter to the Planning Commission. If the basis for granting the appeal is, in whole or in part, information not presented to or considered by the Planning Commission, the matter shall be returned to the Planning Commission for review.

B. Law Regarding Conditional Use Permits
A CUP runs with the land, and a successor in interest succeeds to any benefits that the original owner enjoyed under the permit issued. The successor in interest is also subject to the limitations in the permit and can assert no greater rights than the original permittee enjoyed (County of Imperial v. McDougal (1977) 19 Cal.3d 505, 510).

Town Code Sections 29.20.180 through 29.20.200 and following address the issuance of CUP’s.

Town Code Section 29.20.190 provides that a CUP may be granted if the deciding body finds that:
1) The proposed uses of the property are essential to the public convenience or welfare; 2) The proposed uses will not impair the existing use of the zone; 3) The proposed uses would not be detrimental to public health, safety, or general welfare; and
4) The proposed uses of the property are in harmony with the various elements or objectives of the general plan and the purposes of this chapter.

ITEM NO. 8.

PAGE 5 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
With regard to requested modifications of existing CUP’s, Town Code section 29.20.305 provides that “applications for modifications are heard anew and the deciding body may impose new conditions or modify previous conditions.” The same findings apply.

C. Federal Religious Land Use and Institutionalized Persons Act The Religious Land Use and Institutionalized Persons Act (“RLUIPA”) is codified at 42 United States Code Section 2000cc, et seq., and contains several protections for religious institutions with regard to zoning and landmarking laws. RLUIPA, in pertinent part, prohibits government from imposing or implementing a land use regulation in a manner that imposes a substantial burden on religious exercise unless the burden is in furtherance of a compelling governmental interest and is the least restrictive means of furthering that governmental interest [42 U.S.C. § 2000cc(a)(1)(A)–(B)].

A “substantial burden” must impose more than a mere inconvenience on religious exercise (Guru Nanak Sikh Soc’y v. County of Sutter (2006) 456 F.3d 978, 988). In fact, “for a land use regulation to impose a ‘substantial burden’ it must be ‘oppressive’ to a ‘significantly great’ extent.” (San Jose Christian College v. City of Morgan Hill (2004) 360 F.3d 1024, 1034). A “substantial burden” exists where the governmental authority puts “substantial pressure on an adherent to modify his behavior and to violate his beliefs.” (Guru Nanak Sikh Soc’y, supra, at 988).

The substantial burden inquiry is “fact-intensive” and considers “the degree to which a land use decision is likely to impair the ability of a person or group to engage in the religious exercise in question.” (Statement of the Department of Justice on the Land Use Provisions of the Religious Land Use and Institutionalized Persons Act (RLUIPA), U.S. Department of Justice 6 (June 13, 2018) https://www.justice.gov/crt/page/file/1071251/dl).

The following factors are relevant to assessing whether a substantial burden exists:

1. The size and resources of the burdened party;

2. The actual religious needs of an individual or religious congregation;

3. The level of current or imminent space constraints;

4. Whether alternative properties are reasonably available;

5. The history of a complainant’s efforts to locate within a community; and

6. The absence of good faith by the zoning authorities.

If a land use regulation imposes a “substantial burden,” on religious exercise, the local agency must show that the regulation is the least restrictive means of furthering a compelling governmental interest. [42 U.S.C. § 2000cc(a)(1)(A)–(B)]. “Compelling interests” constitute only those interests of the “highest order,” and typically involve substantial threats to public health, peace, and welfare. (Statement of the Department of Justice on the

ITEM NO. 8.

PAGE 6 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
Land Use Provisions of the Religious Land Use and Institutionalized Persons Act (RLUIPA), supra, at 7).

If a local agency demonstrates a compelling interest, the local agency must also demonstrate that its regulation is the least restrictive means of furthering the compelling interest. This means that the local agency must show that its interests cannot be achieved by narrower actions that burdens the religious use to a lesser degree.

In addition, RLUIPA requires the following:

1. Equal terms. “No government shall impose or implement a land use regulation in a manner that treats a religious assembly or institution on less than equal terms with a non-religious assembly or institution.” [42 U.S.C. § 2000cc(b)(1)]. However, the equal terms provision does not require “that anything allowable for any institution has to be allowed for a church,” rather the inquiry “should focus on what ‘equal’ means in the context.” (Centro Familiar Cristiano Buenas Nuevas v. City of Yuma (9th Cir. 2011) 651 F.3d 1163, 1172) [explaining “a ten-member book club is equal to a ten-member church for purposes of parking burdens on a street, but unequal to a 1000-member church”].)

2. Nondiscrimination. “No government shall impose or implement a land use regulation that discriminates against any assembly or institution on the basis of religion or religious denomination.” [42 U.S.C. § 2000cc(b)(2)].

3. Exclusions and limits. “No government shall impose or implement a land use regulation that:
a. Totally excludes religious assemblies from a jurisdiction; or b. Unreasonably limits religious assemblies, institutions, or structures within a jurisdiction.” [42 U.S.C. § 2000cc(b)(3)(A)–(B)].

Town Code Section 29.20.295 governs the conduct of Town Council appeal hearings in the event of appeals from Planning Commission decisions. It provides:

In the appeal, and based on the record, the appellant bears the burden to prove that there was an error or abuse of discretion by the Planning Commission as required by Section

29.20.275. If neither is proved, the appeal shall be denied. If the appellant meets the burden, the Council shall grant the appeal and may modify, in whole or in part, the determination from which the appeal was taken or, in its discretion, return the matter to the Planning Commission. If the basis for granting the appeal is, in whole or in part, information not presented to or considered by the Planning Commission, the matter shall be returned to the Planning Commission for review.

Therefore, the Town Council has the options of:

1. Denying the appeal(s);

ITEM NO. 8.

PAGE 7 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

2. Granting the appeal(s) and modifying the conditions of approval; or

3. Granting the appeal(s) and remanding this application to the Planning Commission with specific instructions (and the application MUST be remanded if the appeal was granted based on new information).

Each option requires that the Town Council make specific findings regarding:

1. The basis for determining error or abuse of discretion; and

2. If applicable, the new information that was provided that requires remand to the Planning Commission.

For that reason, based on the Town Council’s direction, staff will return with a proposed resolution for adoption.

DISCUSSION:

A. Project Summary
The applicant is requesting approval to modify an existing CUP to allow for the following modifications to the current hours of operation:
 Hours of operation shall not begin prior to one and a half hours before sunrise or extend past 10:30 p.m., seven days a week to accommodate indoor, morning, and nighttime prayer services;
 During the 30-day month of Ramadan, indoor nighttime prayer services shall not extend past 11:30 p.m. whenever sunset is prior to 7:30 p.m., or until 12:00 a.m. whenever sunset is after 7:30 p.m.; and
 In addition, the applicant is seeking an additional 30 minutes for exiting the property after services.

When reviewing a CUP, the deciding body should consider the information in the applicant’s letter of justification (Attachment 1); however, the key consideration should be the proposed use since the CUP runs with the land and the operational details can change from owner to owner. The applicant’s letter of justification provides additional background on WVMA’s congregational prayer services and information on the religious practices of Ramadan (Attachment 1).

B. Planning Commission
On May 21, 2026, the Planning Commission discussed the item and voted four-to-one to approve the request for modification of an existing CUP, subject to the following modifications to the resolution and conditions of approval, provided in track changes (Attachment 28):

ITEM NO. 8.

PAGE 8 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

1. Modify Section D. of the resolution to change all references from ‘night’ to ‘night and day.’

2. Add the following language to Section D. of the resolution:
“The conditions addressing serious vehicle and pedestrian safety risks in the neighborhood and those crafted to mitigate material sound and light pollution adversely affecting the lives of certain neighbors do not require significant costs to the mosque and are the least expensive means to address the compelling Town’s governmental interest in neighborhood preservation and protection as set forth in the land use element of the general plan.”

3. Add the following language after the word “single-family residences” in Section D. of the resolution:
“and the traffic and pedestrian safety issues affecting the larger neighborhood, more particularly identified in paragraphs i through v, as seen below.”

4. Modify Roman numeral i. of Section D. of the resolution to include reference to Conditions 12 and 30, in addition to modifying Roman numeral v. to reference Conditions 10 through 13, 23, 35, and 27.

5. Modify Condition 23, as reflected in the strikeout text:

Parking Lot Monitoring
For events anticipated to exceed available on-site parking, the applicant shall implement traffic management measures which may include parking attendants, directional signage, carpooling encouragement, or other measures. The applicant shall designate a person, volunteer, or parking attendant to monitor on-site parking during any service or event expected to generate attendance that may approach or exceed available on-site parking capacity, with training as available by an entity that provides this type of training. The monitor shall make reasonable efforts to ensure that:
a. All on-site spaces are utilized before attendees seek parking off-site. b. All vehicles parked on-site shall maintain emergency vehicle access.

6. Modify Condition 26, as reflected in the strikeout and underlined text:

Parking Lot Expansion
The applicant shall provide at least 180 parking spaces. An application proposing additional parking spaces shall be submitted The applicant shall submit an application proposing additional parking spaces to the Community Development Department for

ITEM NO. 8.

PAGE 9 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
review within six months of the final approval date and complete the construction improvements within one year of the final approval date. The parking lot expansion shall add 23 parking spaces or up to as many as possible based on compliance with Town Code standards. Within six months of the final approval date, the existing parking lot shall be repaired on a local basis so that cracks, bumps, or other anomalies do not unreasonably contribute to additional noise generation of passing vehicles. Thereafter, the parking lot shall continue to be maintained to avoid conditions like cracks and bumps which generate noise.

7. Modify Condition 24, as reflected in the strikeout and underlined text:

Driveway Operations
During events expected to generate traffic volumes that may result in queuing or neighborhood spillover, both driveways shall be used for exiting the property, with traffic attendants provided as necessary to facilitate circulation. Applicant shall make accommodations to facilitate access by public safety resources when necessary. The applicant is authorized required to remove the right turn only sign at the end of the egress driveway and install a left turn only sign. The applicant shall ensure that ingress and egress to neighboring driveways is preserved.

8. Modify Condition 20, Section b., as reflected in the underlined text:

Noise Mitigation
Quiet Hours are established as 10:00 p.m. – 8:00 a.m. daily. During Quiet Hours:
a. Noise Standard – All activities shall comply with the Town’s Noise Ordinance residential standard in effect at the time of the activity, measured at the property line during 10:00 p.m. – 8:00 a.m.
b. Parking Lot Operations – During Quiet Hours when a service is not in session, the lot may only be used for ingress, egress, security, emergency access, or use by the leaders’ quarters occupants or their guests.
c. Building Operations – Windows facing residences shall remain closed during Quiet Hours. Doors facing residences shall remain closed during Quiet Hours, except when necessary to permit ingress and egress to the building for morning and nighttime services. Doors may be opened for the limited purpose of ingress and egress. d. Signage and Communication – The applicant shall maintain posted “Quiet Hours” signage and provide reminders to attendees regarding minimizing noise when leaving. Such signage specifying the established quiet hours shall be prominently displayed and appropriately maintained on the building in such a manner to ensure signs are clearly visible and easily readable at all times to individuals entering and exiting the building.

9. Modify Condition 18, as reflected in the underlined text:

ITEM NO. 8.

PAGE 10 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
Food Vendors
Food vendors associated with events shall be located at least 20 feet from the property line abutting residences.

10. Modify Condition 28, as reflected in the strikeout and underlined text:

Landscape Plantings
For the purposes of sound and light mitigation, the applicant shall fill in any existing gaps in plantings or fencing by either planting a hedgerow to fill in gaps at perimeter fences adjacent residences, planting a variety of native trees and shrubs for the purpose of sound and light mitigation, or installing screens for those perimeters adjacent to residential uses, as approved by the Community Development Director within one year of the final approval date. If plantings are selected, they shall be a minimum size of three gallons, and the selected plantings shall grow two to four feet per year. The specific plantings shall be based on discussions with the applicant and the Community Development Director. The plantings shall be maintained at a height of eight feet.

Additionally, the applicant shall offer to provide plantings or moveable barriers to the neighbor across the street in order to reduce headlight intrusion into the residential property across the street.

C. Appeal to Town Council
I. On June 1, 2026, the decision of the Planning Commission was appealed to the Town Council by the applicant, Razi Mohiuddin, WVMA (Attachment 25). On the appeal form, the appellant indicated that there was an error or abuse of discretion by the Planning Commission and that the decision of the Planning Commission is not supported by substantial evidence in the record. The appellant’s reasoning is provided below:

1. Appellant: “The Commission imposed conditions that substantially burden WVMA's religious exercise without conducting the analysis required by the Religious Land Use and Institutionalized Persons Act (''RLUIPA") - no analysis of the burden to WVMA was considered, no compelling governmental interest was identified, and no least restrictive means analysis was performed. The Commission also violated RLUIPA's Equal Terms provision. WVMA, the only mosque in Los Gatos, was discriminated against by being treated on materially worse terms than every other similarly situated religious institution in Los Gatos.”
Staff Response: As discussed above, a condition of approval will be consistent with RLUIPA so long as:
a) It does not impose a “substantial burden” on religious worship;

ITEM NO. 8.

PAGE 11 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
b) If it does impose a “substantial burden” on religious worship, it is necessitated by a “compelling government interest” and is the “least restrictive means” of furthering that “compelling government interest;”
c) It treats religious uses on “equal terms” with non-religious assembly uses; d) It does not discriminate between religions; and
e) It does not exclude a religious use from the jurisdiction.

See response below regarding conditions mentioned in the appeal.

2. Appellant: “For each condition challenged herein, the Commission imposed conditions with little or no evidentiary support or acted on unverified and subjective neighbor complaints rather than objective evidence entered into the public record.

This does not meet the substantial evidence standard. Further, where WVMA submitted objective evidence - including a professional acoustic analysis - the Commission imposed conditions the evidence did not support.” Staff Response: The conditions of approval were imposed based on evidence in the record, which included public testimony. Public testimony that introduces specific, verifiable facts, measurements, or documented observations constitutes “substantial evidence” in support of a quasi-judicial decision.

3. Appellant: “Condition #7 – Annual Compliance Review
 Abuse of Discretion:
o Equal Terms Violation: No other religious institution in Los Gatos is subject to annual review of its religious observance, making this a plain equal terms violation. The Town's existing Code Compliance process under LGMC §29.20.310 is the established less restrictive mechanism used for every other institution, and no finding was made that it is inadequate. o Substantial Burden: The substantial cost and chilling effect of several Planning Commission annual reviews are a substantial burden for WVMA and its members. There is no compelling governmental interest in requiring a compliance review, especially given that WVMA has demonstrated its ability to operate lawfully during its busiest time of year (Ramadan), including for the past two years while the CUP amendment was pending. Even if some compelling governmental interest were present, numerous less restrictive means would further it (e.g., the Town's Code Compliance process, staff communication of any compliance concerns to the applicant, etc.).  Lack of Substantial Evidence: No objective evidence of past non-compliance by WVMA with its existing CUP obligations was entered into the public record (the Town Attorney agreed during the Commission proceedings that there is no limit on morning hours in the existing CUP). The condition rests on the possibility of

ITEM NO. 8.

PAGE 12 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
future non-compliance, which is speculative and prejudicial, not substantial evidence.”
Staff Response: Condition 25 of the CUP for Hillbrook School requires an annual compliance review by the Planning Commission. However, all other comparable uses require just one post-approval compliance review.

4. Appellant: “Conditions 12(a), 13, 15 - Restriction to ''Worship Services”  Abuse of Discretion:
o Substantial Burden: RLUIPA expressly prohibits the government from determining what constitutes religious exercise for a congregation. (42 U.S.C. §2000cc-5(7).) Restricting the facility to "worship services" before 8 a.m. and until 10:30 p.m. places the Town in precisely that role - requiring case-bycase determinations about whether each activity qualifies as worship. This modification sought only an hours extension. Restricting the scope of religious exercise that was freely permitted under the 2020 CUP, without any compelling interest finding or any attempt to address one through less restrictive means, imposes a new substantial burden beyond the scope of the modification.
o Equal Terms Violation: Such a restriction also violates RLUIPA's Equal Terms provision, as no other religious institution CUP in Los Gatos uses activity-type restrictions in place of objective operational hours language, making this a plain equal terms violation.
 Lack of Substantial Evidence: No objective evidence was entered into the public record that any specific religious activity conducted by WVMA-post-prayer fellowship, Quranic study, visiting scholar lectures - produces any measurable impact warranting restriction. These activities have been conducted lawfully under the 2020 CUP for years.”
Staff Response: This condition of approval was proposed because the application indicated that the extended times were needed for “prayer services” and was intended to match what was requested in the application. However, from a practical standpoint, it will be difficult for code enforcement staff to distinguish between “prayer services” and other activities.

5. Appellant: “Conditions 12(c), 13(a) - Sub-Fire Code Attendance Caps (720 general/ 869 Ramadan; Fire Code maximum 1,217)
 Abuse of Discretion:
o Equal Terms Violation: Staff confirmed on the record at the April 22, 2026, hearing that no other religious institution in Los Gatos is subject to a sub-Fire Code attendance cap. Capping attendance at the only mosque in Los Gatos at

ITEM NO. 8.

PAGE 13 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
a level materially below Fire Code limits while applying no equivalent cap to any comparable religious institution is a direct equal terms violation. o Substantial Burden: Limiting attendance is a self-evident substantial burden because it requires WVMA to turn away adherents to its faith where it would otherwise welcome them. There is no compelling governmental interest in restricting attendance below Fire Code limits, and to the extent the condition is intended to restrict street parking, the Town Attorney acknowledged during the Commission proceedings that it is not possible to impose a condition that will limit street parking. Less restrictive means are available to address any concerns (e.g., Fire Department occupancy limits) and address street parking concerns (e.g., Town-adopted parking restrictions).  Lack of Substantial Evidence: No objective safety, traffic, or parking analysis connecting a specific attendance number to a specific documented harm was entered into the public record. Staff acknowledged at the April 22, 2026, hearing that the Town cannot legally prevent on-street parking, meaning the attendance caps do not resolve the on-street parking concern used to justify them.” Staff Response: The Town contracts with the Santa Clara County Fire Department for review of planning applications. In March of 2025, the Santa Clara County Fire Department provided information to the Town that the occupancy limits for the property were 869 seated attendees and 1,217 standing attendees.

In July of 2026, the Santa Clara County Fire Department notified the Town that the previously communicated occupancy limits were inaccurate, and the new occupancy limits are 566 attendees. The revised occupancy limit is based on the Fire Department’s most recent records for the property when the space was previously occupied by the Jehovah's Witnesses Kingdom Hall. The Santa Clara County Fire Department has asked the applicant to submit an “Occupancy Load and Egress Analysis” to determine the present occupancy limits based on improvements that have been made to the interior of the building, including the removal of pews or other areas of fixed seats. The applicant has been in contact with the Santa Clara County Fire Department regarding this request.

One option for the Town Council to consider is to remove Conditions 12(c) and 13(a) since condition of approval 11 already requires compliance with Fire and Building Code occupancy limits. This option could be considered separately from, and is not related to, the information regarding the Fire Department’s new occupancy limits and request for an “Occupancy Load and Egress Analysis.”

6. Appellant: “Conditions 12(b) and 15 - Hours for "Other Activities" and Lot Closure Rule - "All Other Activities" by 10 PM
 Abuse of Discretion:

ITEM NO. 8.

PAGE 14 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
o Substantial Burden: The 2020 CUP contained no 10 PM lot-clearance rule or rule limiting the hours for other activities between 8:00 a.m. and 10:00 p.m.

Imposing a new restriction that narrows existing permitted rights without a compelling governmental interest finding is a regression that RLUIPA prohibits as a "substantial burden". There is no compelling governmental interest in requiring the lot to be cleared earlier than is currently required, particularly given that this restriction would very likely lead to increased street parking, which the Commission and neighbors sought to minimize. No consideration of less restrictive means occurred, and cessation of all activity is almost certainly not the least restrictive means available to address whatever concern motivated the condition.
o Equal Terms Violation: Every other comparable religious institution CUP in Los Gatos permits gradual departure after services conclude without requiring the lot to be cleared at that same moment. Applying a uniquely restrictive lot-clearance deadline to WVMA alone is a direct equal terms violation.
 Lack of Substantial Evidence: No objective evidence was entered into the public record establishing that a 10 PM lot-clearance deadline mitigates any specific impact beyond WVMA's already-accepted 11 PM lot-clearance rule.” Staff Response: When a modification to a conditional use permit is sought, the existing conditional use permit is reviewed to see if any other changes are necessitated by the requested change. Because the applicant is seeking to extend the hours of operation and the parking lot is surrounded on all four sides by residences, it is reasonable to require that vehicles exit the parking lot before a specified time.

7. Appellant: “Condition 18- Food Vendor 20-Foot Setback  Abuse of Discretion:
o Equal Terms Violation: No comparable religious institution in Los Gatos is subject to a food vendor setback. As such, this condition violates RLUIPA's equal terms provision.
 Lack of Substantial Evidence: No noise measurement or any other objective evidence attributable to a food vendor at this facility was entered into the public record. In fact, no information was provided suggesting food vendors have been in any way problematic in the past.”
Staff Response: The condition was proposed by staff and approved by the Commission due to public comment received regarding noise concerns of the adjacent residences.

ITEM NO. 8.

PAGE 15 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

8. Appellant: “Conditions 19, 22, 33 - Layered Member and Public Communication Requirements
 Abuse of Discretion:
o Equal Terms Violation: No comparable religious institution in Los Gatos is subject to monthly member notices, 30-day advance written event notices, and public website calendar requirements, making this a plain equal terms violation.
o Substantial Burden: Requiring WVMA to provide this information in compliance with the layered requirements in the CUP-which multiple commenters during the Commission proceedings noted were confusing due to multiple conditions addressing similar or the same topic--creates a substantial administrative burden for WVMA. The condition was imposed to allow specific next-door neighbors to plan events at their homes and plan their vacation schedules. That is not a compelling governmental interest, and no attempt was made to identify less restrictive means.  Lack of Substantial Evidence: No objective evidence of a failure in WVMA's existing communication practices was entered into the public record to justify any of these requirements.”
Staff Response: The CUP for the La Rinconada Country Club includes conditions of approval that require annual neighborhood meetings, membership notice and maintenance of the Country Club’s website, and notice to affected neighbors with dates and times of sand deliveries. That said, the suggestion that the outreach and notice requirements be consolidated into one condition of approval is helpful, and staff is prepared to propose alternative language consolidating the communication and outreach requirements into one condition of approval.

9. Appellant: “Conditions 8, 20(a), and 21- Laws and Noise Ordinance Incorporated into CUP.
 Abuse of Discretion:
o Equal Terms Violation: Converting a civil noise or other infraction, for example, into grounds for CUP revocation is a consequence applied to no other religious institution in Los Gatos. This constitutes a clear equal terms violation.
o Substantial Burden: The Commission imposed a substantial burden on WVMA when it elevated any potential violation and the risk of a noise exceedance from a Municipal Code violation to a basis for potential revocation of the CUP. No compelling governmental interest exists in raising the stakes for a noise or other violation in this manner, and less restrictive means are available to address violations, including of the noise ordinance.

The Town's standard Code Compliance process is sufficient, as it is for every other institution.

ITEM NO. 8.

PAGE 16 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
 Lack of Substantial Evidence: WVMA commissioned a professional acoustic analysis by Salter & Co. (Project 25-0042) - the only independent expert measurement in the record - which found departure noise at all property line locations to be within ambient levels and below the Town's applicable 54 dBA nighttime standard. No noise reading was entered into the public record that demonstrated a violation of the Town's ordinance attributable to WVMA's operations. The neighbor's competing measurements were rebutted in the record for applying the wrong standard and for using incorrect meter settings.

Similarly, no evidence was submitted regarding any other potential violation of "all applicable laws," and certainly no least restrictive means was considered.” Staff Response: The Town Code applies regardless of whether the provisions are specifically referenced in conditional use permits. The Planning Commission felt that it was important to highlight these requirements in the conditions of approval. The CUP for the Faith Lutheran Church/Mariposa Montessori School includes a condition of approval that the property owner/church shall ensure that these uses comply with the requirements of the Town Code, including but not limited to, the requirements of the Town’s Noise Ordinance & Special Events Regulations.

10. Appellant: “Condition 23 - Parking Lot Monitor with Training Requirement  Abuse of Discretion:
o Equal Terms Violation: No comparable religious institution in Los Gatos is required to designate a trained parking monitor within its own parking lot, making this a self-evident equal terms violation.
o Substantial Burden: The requirement is a substantial burden because it requires WVMA to create a training protocol at substantial cost for members who direct traffic in an effort to minimize potential noise and disruptions to neighbors. It is also void for vagueness - no training entity, curriculum, or competency standard is identified, making compliance criteria indeterminate at the time of imposition. No compelling governmental interest was cited in requiring training, and in fact volunteer members have been monitoring the parking lot without incident. No attempt was made to minimize the restrictions imposed by this condition.
 Lack of Substantial Evidence: No objective evidence of a parking lot management failure at this facility was entered into the public record.” Staff Response: There was testimony at the Planning Commission regarding vehicle queuing on Farley Road that extends to Los Gatos Boulevard during Ramadan. The Planning Commission imposed this condition in order to assure that entry into and exit from the parking lot was efficient. If this condition is retained, it is recommended that the specific training requirements be identified. Town staff is not aware of other CUP’s which contain this type of training requirement.

ITEM NO. 8.

PAGE 17 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

11. Appellant: “Condition 24 - Left-Turn-Only Sign at Egress Driveway and Ensuring Ingress and Egress to Neighboring Driveways
 Abuse of Discretion:
o Substantial Burden: The condition imposes a substantial burden by requiring vehicles exiting the parking lot to turn left onto Farley Road, which then necessitates an unprotected left turn from Farley Road onto Los Gatos Blvd. - a high-speed arterial with no signal. Mandating this routing without any traffic engineering justification may itself introduce the hazard it purports to prevent, and no less restrictive alternative was considered. The left turn only requirement will also result in slowing down the exit process, especially when you consider that both ingress and egress driveways are required by the conditions to be used for exiting in the same direction. Combining this, especially with a 10 p.m. lot closure rule, will result in a substantial burden.

Additionally, it is void for vagueness and substantially burdensome, as it is unclear how WVMA is to ensure ingress and egress to neighboring driveways, especially as this condition is not limited to WVMA members. o Lack of Substantial Evidence: No objective traffic or safety data for the parking lot egress or the Farley Road/Los Gatos Blvd. intersection or for ingress and egress to neighboring driveways was entered into the public record. The condition rests entirely on generalized neighbor complaints about Farley Road congestion, which is not substantial evidence of a sitespecific safety hazard requiring this turn restriction.” Staff Response: Currently, there is signage on the property that requires a right turn out of the exit driveway. Residents raised concerns that this was causing an increase in traffic through the surrounding residential neighborhood rather than directing traffic to Los Gatos Boulevard. The Planning Commission imposed this condition in order to minimize traffic through the adjoining residential neighborhood.

Alternatively, the condition of approval could be revised to require that the existing signage be removed.

12. Appellant: “Conditions 26, 28, 29, 30, 31, 32 - Capital Improvement Conditions (parking expansion, landscaping, portable screening, fencing, pedestrian opening, lighting)
 Abuse of Discretion:
o Substantial Burden: These conditions impose substantial burdens on WVMA and its membership by requiring substantial outlays of capital on a defined schedule within short timelines, requiring WVMA to spend funds on capital improvements that it would otherwise have devoted to religious exercise ( e.g., programming). No compelling governmental interest was identified to justify imposing these requirements on an existing use that exists lawfully under all current Town requirements (including the noise ordinance). Even if

ITEM NO. 8.

PAGE 18 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
a compelling governmental interest existed, there was no attempt to find less restrictive means to address it.
o Equal Terms Violation: No comparable religious institution in Los Gatos has been required to undertake capital improvements as a condition of an hours modification, making this a self-evident equal terms violation.  Lack of Substantial Evidence: No objective evidence connecting any of these capital expenditures to a measurable impact of the modest hours extension request was entered into the public record. The Commission's own CEQA finding that this modification constitutes "a negligible change in hours of operation" is itself inconsistent with conditions that presuppose material parking, lighting, fencing, and pedestrian impacts – a change the Commission found negligible for environmental purposes cannot simultaneously justify significant capital improvement conditions premised on significant impacts. No noise reading or acoustical analysis was entered into the record showing that vehicles traveling at 10 to 15 miles per hour within a private parking lot produce noise that violates any Town standard - the only acoustic data in the record, the Salter study, showed compliance. Similarly, no light measurement was entered into the record establishing that headlight or lighting levels at any neighboring property line exceed any applicable standard. Neighbor descriptions of annoyance, without independent validation, are not substantial evidence for conditions requiring significant capital expenditures.”
Staff Response: The Planning Commission imposed these conditions of approval in order to minimize stated impacts to neighbors of light and noise.

II. On June 1, 2026, the decision of the Planning Commission was appealed to the Town Council by the Farley Road Neighborhood Coalition (Attachment 26). On the appeal form, the appellant indicated that there was an error or abuse of discretion by the Planning Commission and that the decision of the Planning Commission is not supported by substantial evidence in the record. The second appellant’s reasoning is provided below, followed by staff’s response. Additional information was provided by the appellant and included in Attachment 27.

1. Appellant: “There was an error or abuse of discretion by the Planning Commission:

The Planning Commission abused its administrative discretion by approving expanded operational hours based on limited, flawed, myopic, applicant-funded data snapshots without evaluating the property's historical operational baseline or prior entitlements. The applicant previously sought and obtained approval for operational hours in 2020. Because the applicant's underlying fundamental religious practices have remained substantially unchanged, the 2020 application established the appropriate baseline for evaluating operational needs and set operational precedent.

ITEM NO. 8.

PAGE 19 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
By permitting additional early-morning and late-night operating hours through the current CUP Modification, without requiring a comprehensive analysis of why those hours were not requested, evaluated, or conditioned in 2020, the Commission effectively authorized a piecemeal expansion of use without any corresponding data representative of the expansion. This decision constitutes an error in the application of zoning and land use standards and fails to adequately protect the surrounding residential neighborhood from increased operational impacts.” Staff Response: The project involves negligible expansion of use beyond existing conditions; the applicant proposes maintaining the existing structure with no increase in floor area. The use of the facility remains consistent with the March 11, 2020, Planning Commission approval as a religious institution. The applicant’s request for approval to modify the existing CUP is limited to the hours of operation.

No additional requested modifications to the CUP or existing structures are proposed.

2. Appellant: “The Planning Commission's decision is not supported by substantial evidence in the record: The Planning Commission's decision is not supported by substantial evidence in the record due to the Town relying on short-term, random traffic, noise, and operational studies funded by the applicant. These studies do not objectively represent actual peak-use conditions or real-world impacts, and therefore do not provide a reliable basis or substantial evidence for evaluating the impacts of the requested operational expansion. Independent studies should have been conducted during the facility's highest-intensity periods, including peak morning and evening hours, Ramadan (30 days) inclusive of the peak days/nights in that month, Friday prayer services, and events when traffic, parking demand, noise, light pollution, and neighborhood disruption are most likely to occur.” Staff Response: The site is currently used for religious observance and therefore will not result in an increase in traffic impacts or required parking beyond the current use. The use of the facility remains consistent with the March 11, 2020, Planning Commission approval as a religious institution. The applicant’s request for approval to modify the existing CUP is limited to the hours of operation. No additional requested modifications to the CUP or existing structures are proposed. Under the current conditions, vehicles enter and exit the property for multiple services until 10:00 p.m. for most of the year and until 11:00 p.m. during Ramadan. Because the parking lot capacity is 180 spaces, it is estimated that the number of vehicles currently entering and exiting the property is approximately 180 vehicles at the heavily attended services. The proposed modification would extend this use by onehalf hour for most of the year and for one hour during Ramadan, which is a negligible change in the hours of operation.

3. Appellant: “Additionally, the record demonstrates that the requested expansion extends beyond the operational parameters previously represented as necessary. In

ITEM NO. 8.

PAGE 20 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
its April 29, 2025, Letter of Justification (Exhibit 5), the applicant requested authorization of the following specific baselines:

Current Language: Maximum hours of operation shall not extend past 10:00 p.m., except for 30 days during religious services for the month of Ramadan, which shall not extend past 11:00 p.m.

Requested Modification: Maximum hours of operation shall not begin prior to 1.5 hours before sunrise, or extend past 10:30 p.m., except for 30 days during Ramadan until 11:30 p.m. (when sunset is prior to 7:30 p.m.) or until 12:00 a.m. (when sunset is after 7:30 p.m.).

Crucially, the applicant is now also requesting an additional 30-minute "vacate and dispersal window" to allow vehicles to exit the parking lot after the cutoff times.

Collectively, these changes increase the duration and intensity of activity on the site beyond the previously approved limits and exceed beyond the applicant's letter of justification.

Because the record lacks independent, objective evidence evaluating the cumulative impacts of these expanded operational hours and associated vehicle dispersal periods during peak-use conditions, the findings supporting approval are not available as substantial evidence.”
Staff Response: Condition 15 was added in order to provide clarity that the parking lot shall be vacated by 11:00 p.m. during general hours of operation when worship services end at 10:30 p.m., and within 30 minutes of the end of the last service during the seasonal late hours.

PUBLIC COMMENTS:

Written notice of the Town Council hearing was sent to property owners and tenants within 300 feet of the subject property. Public comments received between 11:01 a.m., Thursday, May 21, 2026, and 3:00 p.m., Thursday, August 13, 2026, are included as Attachment 30.

ENVIRONMENTAL REVIEW:

For purposes of analyzing planning applications pursuant to the California Environmental Quality Act (“CEQA”), local jurisdictions consider the existing “baseline” conditions (conditions in place at the time of the planning application) against the future conditions in the event the planning application is approved (Bloom v, McGurk, 26 Cal.App.4th 1307 (1994).) Currently, the WVMA use includes offering services for the five daily congregational prayers, which are approximately 10 to 15 minutes in length (Attachment 1). The request for a modification to the existing CUP does not request an increase in WVMA’s social activities.

ITEM NO. 8.

PAGE 21 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

1. The hours of operation shall not extend past 10:00 p.m. except for 30 days during religious service for the month of Ramadan, which hours of operation shall not extend past 11:00 p.m.;

2. Vehicles enter and exit the property for multiple services until 10:00 p.m. for most of the year and until 11:00 p.m. during Ramadan;

3. Because the parking lot capacity is 180 spaces, it is estimated that the number of vehicles currently entering and exiting the property is approximately 180 vehicles at the heavily attended services; and

4. The approved use is only stipulated as maintaining an existing church facility. Ancillary or associated uses to the church facility are not specified in the existing CUP.

The requested CUP modification does not modify these existing activities. The proposed modification would extend the current use by one-half hour for most of the year and for one hour during Ramadan, including an additional 30 minutes after the end of the service for all vehicles to exit the property, which is a negligible change in the hours of operation.

The number of daily services and social activities will not change. The applicant’s request for approval to modify the existing CUP is limited to the hours of operation. No additional requested modifications to the CUP or existing structures are proposed.

Staff has considered the proposed use against the baseline use and determined that the change in use is “negligible,” because the proposed uses are not changing – just the hours of operation.

As a result, the project is Categorically Exempt pursuant to the adopted Guidelines for the Implementation of the California Environmental Quality Act (CEQA), Section 15301: Existing Facilities. No significant effect on the environment will occur since the project uses an existing structure with no increase in floor area and the project involves negligible expansion of use beyond existing conditions. Furthermore, none of the exceptions to Categorical Exemptions set forth in CEQA Guidelines Section 15300.2 apply to this project. The use of the facility remains consistent with the March 11, 2020, Planning Commission approval as a religious institution.

CONCLUSION:

A. Recommendation if the public hearing is not continued It is recommended that the Town Council make the requisite findings of error or abuse of discretion and adopt a resolution (Attachment 30) granting the appeals of a Planning Commission decision to approve a request for modification of an existing CUP for expanded hours of operation in an institution for religious observance (West Valley Muslim Association) and modify specified conditions of approval. If the changes to the conditions of approval are substantial, staff will return with proposed conditions of approval at a future Town Council meeting.

ITEM NO. 8.

PAGE 22 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026
B. Alternatives
Alternatively, the Town Council can remand this application to the Planning Commission with specific direction. If the basis for granting the appeal(s) is new information that was not provided to the Planning Commission, the Town Council is required to remand the application to the Planning Commission.

Other alternatives are for the Town Council to continue the application to a date certain and:

1. Provide direction to staff to prepare a resolution to deny the appeals and approve the application (Attachment 29);

2. Provide direction to staff to prepare a resolution granting the neighborhood coalition appeal and denying the application; or

3. Continue the application with other specific direction.

ATTACHMENTS:

1. March 25, 2026, Planning Commission Staff Report, with Exhibits 1 through 11

2. March 25, 2026, Planning Commission Addendum Report, with Exhibit 12

3. March 25, 2026, Planning Commission Addendum Report 2, with Exhibit 13

4. March 25, 2026, Planning Commission Desk Item Report, with Exhibits 14 through 16

5. March 25, 2026, Planning Commission Verbatim Minutes

6. March 31, 2026, Planning Commission Staff Report, with Exhibit 17

7. March 31, 2026, Planning Commission Addendum Report, with Exhibit 18

8. March 31, 2026, Planning Commission Desk Item Report, with Exhibits 19 through 23

9. March 31, 2026, Planning Commission Verbatim Minutes

10. April 22, 2026, Planning Commission Staff Report, with Exhibits 24 through 26

11. April 22, 2026, Planning Commission Addendum Report, with Exhibits 27 and 28

12. April 22, 2026, Planning Commission Addendum Report 2, with Exhibit 29

13. April 22, 2026, Planning Commission Desk Item Report, with Exhibits 30 through 33

14. April 22, 2026, Planning Commission Verbatim Minutes

15. May 13, 2026, Planning Commission Staff Report, with Exhibits 34 through 37

16. May 13, 2026, Planning Commission Addendum Report, with Exhibits 38 and 39

17. May 13, 2026, Planning Commission Desk Item Report, with Exhibits 40 through 43

18. May 13, 2026, Planning Commission Verbatim Minutes

19. May 21, 2026, Planning Commission Staff Report, with Exhibits 44 through 46

20. May 21, 2026, Planning Commission Addendum Report, with Exhibits 47 through 49

21. May 21, 2026, Planning Commission Desk Item Report, with Exhibits 50 and 51

22. May 21, 2026, Planning Commission Verbatim Minutes

23. June 16, 2026, Town Council Staff Report

24. June 16, 2026, Town Council Addendum Report with Attachment 1

25. Appeal of the Planning Commission Decision 1, received June 1, 2026

26. Appeal of the Planning Commission Decision 2, received June 1, 2026

ITEM NO. 8.

PAGE 23 OF 23
SUBJECT: 16769 Farley Road/U-24-010
DATE: August 13, 2026

27. Additional Information from Appellant 2, received June 12, 2026

28. Track Changes Draft Modified Resolution to Deny the Appeals and Approve the Application Subject to the Modified Conditions of Approval (included as Exhibit A)

29. Draft Modified Resolution to Deny the Appeals and Approve the Application Subject to the Modified Conditions of Approval (included as Exhibit A)

30. Draft Resolution to Grant the Appeals and Remand the Project to the Planning Commission

31. Public Comments Received Between 11:01 a.m., Thursday, May 21, 2026, and 3:00 p.m., Thursday, August 13, 2026

32. Appellant 1 Request for Continuance

33. Appellant 2 Response

ITEM NO. 8.

PREPARED BY: Jocelyn Shoopman
Senior Planner
Reviewed by: Planning Manager, Community Development Director, and Town Attorney 110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov

TOWN OF LOS GATOS

PLANNING COMMISSION
REPORT
MEETING DATE: 03/25/2026
ITEM NO: 2
DATE: March 20, 2026
TO: Planning Commission
FROM: Joel Paulson, Community Development Director
SUBJECT: Consider a Request for Approval to Modify an Existing Conditional Use Permit for Expanded Hours of Operation in an Institution for Religious Observance (West Valley Muslim Association) on Property Zoned R-1:8. Located at 16769 Farley Road. APN 424-21-062. Categorically Exempt Pursuant to CEQA Guidelines Section 15301: Existing Facilities. Property Owner: West Valley Muslim Association, Osmar Ghafoor, President. Applicant: Razi Mohiuddin. Project Planner: Jocelyn Shoopman.

RECOMMENDATION:

Consider approval of a request to modify an existing Conditional Use Permit (CUP) for expanded hours of operation in an institution for religious observance (West Valley Muslim Association) on property zoned R-1:8 located at 16769 Farley Road.

PROJECT DATA:

General Plan Designation: Low Density Residential
Zoning Designation: R-1:8, Single-Family Residential, 8,000 sf lot minimum Applicable Plans & Standards: General Plan
Parcel Size: 2.76 acres
Surrounding Area:

Existing Land Use General Plan Zoning
North Residential Low Density Residential R-1:8
South Residential Low Density Residential R-1:8
East Residential Low Density Residential R-1:8
West Residential Low Density Residential R-1:8
ATTACHMENT 1

ITEM NO. 8.

PAGE 2 OF 11
SUBJECT: 16769 Farley Road/U-24-010
DATE: March 20, 2026
FINDINGS:
▪ The project is Categorically Exempt pursuant to the adopted Guidelines for the Implementation of the California Environmental Quality Act, Section 15301: Existing Facilities.
▪ The project meets the objective standards of Chapter 29 of the Town Code (Zoning Regulations).
▪ As required by Section 29.20.190 of the Town Code for granting a Conditional Use Permit.

ACTION:

The decision of the Planning Commission is final unless appealed within ten days.

BACKGROUND:

A. Project Site History
On January 10, 1990, the Planning Commission approved a CUP (U-89-11) to allow the improvement and expansion of an existing institution for a religious observance facility (Exhibit 3). The 1990 approval included a new library and hallway addition, in addition to parking and landscaping modifications. The property was occupied by the Jehovah’s Witnesses, Inc. until 2019 when a Certificate of Use and Occupancy was issued to the West Valley Muslim Association (WVMA). Since WVMA has occupied the property, an electrical permit and plumbing permit have been issued by the Town. No additional permits that would result in an expansion to the existing square footage have been applied for or issued.

On March 11, 2020, the Planning Commission approved a modification to the existing CUP (U-20-001) to allow for expanded hours of operation from 10:00 p.m. to 11:00 p.m., for 30 days annually during the month of Ramadan for religious services (Exhibit 4). The applicant’s Written Description stated: “. . . Prayer services for the month of Ramadan would begin at approximately 8:30 p.m. and we would like to request use of the facility until 11:00 p.m.

This is to allow remaining members of the congregation to finish services and leave the facility. We anticipate between 10 to 25 members using the facility until 11:00 p.m. for Ramadan.”
Per the minutes of the March 11, 2020, Planning Commission meeting, the applicant stated:
“The extended hours of operation would be from 10:00 p.m. to 11:00 p.m., and for that amount of time they expect possibly 5-10 cars to leave prior to 11:00 p.m., so it would not be extensive.”
The existing CUP and the proposed CUP modification do not include a limit on the number of evening attendees or cars exiting the property.

ITEM NO. 8.

PAGE 3 OF 11
SUBJECT: 16769 Farley Road/U-24-010
DATE: March 20, 2026
B. Law Regarding Conditional Use Permits
A CUP runs with the land and a successor in interest succeeds to any benefits that the original owner enjoyed under the permit issued. The successor in interest is also subject to the limitations in the permit and can assert no greater rights than the original permittee enjoyed (County of Imperial v. McDougal (1977) 19 Cal.3d 505, 510).

Town Code Sections 29.20.180 through 29.20.200 and following address the issuance of CUPs.

Town Code Section 29.20.190 provides that a conditional use permit may be granted if the deciding body finds that:
1) The proposed uses of the property are essential to the public convenience or welfare; 2) The proposed uses will not impair the existing use of the zone; 3) The proposed uses would not be detrimental to public health, safety, or general welfare; and
4) The proposed uses of the property are in harmony with the various elements or objectives of the general plan and the purposes of this chapter.

With regard to requested modifications of existing CUPs, Town Code section 29.20.305 provides that “applications for modifications are heard anew and the deciding body may impose new conditions or modify previous conditions.” The same findings apply.

C. Federal Religious Land Use and Institutionalized Persons Act The Religious Land Use and Institutionalized Persons Act (“RLUIPA”) is codified at 42 United States Code Section 2000cc, et seq., and contains several protections for religious institutions with regard to zoning and landmarking laws. RLUIPA, in pertinent part, prohibits government from imposing or implementing a land use regulation in a manner that imposes a substantial burden on religious exercise unless the burden is in furtherance of a compelling governmental interest and is the least restrictive means of furthering that governmental interest [42 U.S.C. § 2000cc(a)(1)(A)–(B)].

A “substantial burden” must impose more than a mere inconvenience on religious exercise (Guru Nanak Sikh Soc’y v. County of Sutter (2006) 456 F.3d 978, 988). In fact, “for a land use regulation to impose a ‘substantial burden,’ it must be ‘oppressive’ to a ‘significantly great’ extent.” (San Jose Christian College v. City of Morgan Hill (2004) 360 F.3d 1024, 1034). A “substantial burden” exists where the governmental authority puts “substantial pressure on an adherent to modify his behavior and to violate his beliefs.” (Guru Nanak Sikh Soc’y, supra, at 988).