CITY OF LOYALTON
COUNTY Of SIERRA
605 SCHOOL STREET
P.O. BOX 128
LOYALTON, CALIFORNIA 96118
(530) 993-6750
cityofloyalton.org
OFFICE OF THE MAYOR
AGENDA FOR THE SPECIAL MEETING OF THE
LOYALTON CITY COUNCIL
5:00 PM - CITY HALL AUDITORIUM
605 SCHOOL STREET
AUGUST 15TH, 2023
LOYALTON, CA.
AGENDA AND PACKET AVAILABLE ON CITY WEBSITE
cityofloyalton.org
NEXT ORDINANCE #425
NEXT RESOLUTION #7-2023
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
ANNOUNCEMENTS:
STAFF REPORTS:
PUBLIC COMMENT:
This is an opportunity for members ofthe public to address the Council on items which are not on the agenda. Please state your name for the record. Comments are limited to three minutes. Written comments should be submitted to the Board Clerk 24 hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Council cannot take action on any item not on the a~enda. The City Mayor may choose to acknowledge the comment or, where appropriate, briefly answer a question, refer the matter to staff, or set the item for discussion at a future meeting.
A SPECIAL MEETING IS BEING HELD TO CONDUCT THE FOLLOWING BUSINESS:
CLOSED SESSION:
I. Closed Session pursuant to Government Code Section 54957, Public Employee Employment/Bookkeeper/ Accountant/Maintenance Worker, Employee Evaluation Reviews.
Agenda Input of Upcoming Meetings
Council Member Closing Remarks
ADJOURNMENT
OFfJCE OF THE MAYOR
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
CITY OF LOYALTON
COUNTY OF SU,:RRA
605 SCHOOL STREET
P.O. BOX 128
LOYALTON, CALIFORNIA 961 I 8
(530) 993-6750
cityofloyalton.org
AGENDA FOR THE REGULAR MEETING OF THE
LOYALTON CITY COUNCIL
6:00 P.M. -CITY HALL AUDITORIUM
605 SCHOOL STREET
AUGUST 15TH , 2023
NEXT ORDINANCE #425
NEXT RESOLUTION NO. 7-2023
AGENDA & PACKET AVAILABLE ON CITY WEB SITE
cityofloyalton.org
Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Kathy LeBlanc, City Clerk, at [[email protected]] who will swiftly resolve such request.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
ANNOUNCEMENTS
APPROVAL OF MINUTES
Regular Meeting July 18, 2023 (Attachment)
STAFF REPORTS
1. Letter from Public Health regarding Vaccination Drive-Thru
ACCEPTION OF RESIGNATION LETTER FROM SARAH JACKSON
APPOINTMENT TO FILL VACANCY ON CITY COUNCIL
APPROINTMENT OF MAYOR AND VICE MAYOR
11. PUBLIC COMMENT
This is an opportunity for members ofthe public to address the Council on items which are not on the agenda. Please state your name for the record. Comments are limited to three minutes. Written comments should be submitted to the City Clerk 24 hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Council cannot take action on any item not on the posted agenda
12. FIRE DEPARTMENT REPORT
13. FINANCIAL COMMITTEE REPORTS
1. Financial Committee Report/Update
• Approval ofReconciled Accounts for July 2023 (Attachment) • Approval ofBill Sheet July 2023 (Attachment)
• Acknowledgment of Approval ofFund Transfer from General 1956 to Enterprise Loan MM 0559 not to exceed $24,000.
(Attachment)
14. PUBLIC WORKS COMMITTEE REPORTS/PARK AND RECREATION
15. OTHER COMMITTEE REPORTS
16. DISCUSSION AND POSSIBLE ACTION ITEMS
I. Discussion and Possible Action regarding Reaffirming our State of Emergency Water Distribution System.
2. Discussion and Possible Action Regarding Town Hall Meeting on Water Distribution System.
3. Discussion and Possible Action regarding approval of Business License for Summit Line Construction, Inc.
17. AGENDA INPUT FOR UPCOMING MEETINGS
18. BOARD MEMBER CLOSING REMARKS
19. ADJOURNMENT
REGULAR MEETING
The Regular meeting of the Loyalton City Council was called to order by Mayor S. Jackson on July 18th, 2023, at 6:00 p.m. Loyalton City Auditorium
COUNCIL MEMBERS PRESENT Mayors. Jackson, o. Riede, J. Markum, J. Gerow, D. Gayner
COUNCIL MEMBERS ABSENT
STAFF PRESENT
City Clerk- Kathy LeBlanc, Ken Bennett-Water System Operator/Maintenance
GUESTS PRESENT
J. Cameron, J. Giminez, M. Zuectker, B. Mertton, D. McCoy, G. Clark, C. Johnson, T. Easley, L. Easley, L. Garza, K. Fenley, R. DeMartini, P. DeMartini, C. Weatherson, S. Dryden, D. Lawler, J. Herod, J. Buck, L. Horner, N. Rogers, S. Mcllravy, M. Vukas (via zoom)
APPROVAL OF AGENDA
It was moved by D. Gayner, seconded by D. Riede to approve the agenda as presented. Motion unanimously carried.
ANNOUNCEMENTS
None
APPROVAL OF MINUTES
1. Councilmember Markum would like a typo corrected. It was moved by D. Riede, seconded by D.
Gayner to approve the minutes of the Regular Meeting of June 20, 2023 as amended. Motion unanimously carried.
STAFF REPORTS/WRITTEN COMMUNICATIONS
City Clerk K. LeBlanc informed the Council on the upcoming SAM Renewal. After a brief discussion it was decided by consensus of the Council to file for free online.
CERTIFICATE OF APPRECIATION AWARD
Councilmember Gayner presented an Appreciation Award on behalf of the Loyalton City Council and the Loyalton Fire Department to Mayor Jackson for her years of service.
TIMED ITEM 6:15-CONTINUATION OF PUBLIC HEARING-WATER
INFRASTRUCTURE FEE
Mayor Jackson opened the Continuation of the Public Hearing for comments.
The following comments were heard:
1. S. Mcllravy asked if renters were allowed to vote. Mayor Jackson stated that 1 vote was taken per parcel.
2. C. Weatherson also inquired about the voting process.
3. C. Johnson asked for clarification on the Prop 218 process. Mayor Jackson gave a brief explanation. C. Johnson stated she was in favor.
4. P. DeMartini stated she was in favor.
Mayor Jackson then closed the hearing after hearing any more comments. Mayor Jackson then stated that 399 Protest Letters were sent out and 137 protested the Infrastructure Fee, stating that the proposed fee passed. It was moved by D. Gayner, seconded by J. Markum to approve the Infrastructure Fee. Roll Call Vote: Mayor Jackson-Aye, J. Gerow-Aye, J. Markum-Aye, D. Riede-Aye, D. Gayner-Aye. Motion unanimously carried. Mayor Jackson stated that this will be added to property taxes.
TIMED ITEM: Presentation from Michael Vukas, Community Programs Specialist, USDA Grant Opportunities for the City of Loyalton and Community Mayor Jacson introduced Michael Vukas via zoom. Mr. Vukas addressed the council and members of the community on the Grant Opportunities that can be obtained through USDA. After a brief discussion, Mayor Jackson thanked Mr. Vukas for his time and information.
PUBLIC COMMENT
C. Johson inquired about the cell tower.
J. Buck inquired about the size of the tower.
B. Mertton thanked Mayor Jackson for her service.
P. DeMartini asked if the road will be repaired on School and Railroad, she also inquired about the past due utility bill being added to.the tax roll.
R. OeMartini thanked Mayor Jackson for her service on behalf of the Loyalton Fire Department.
J. Cameron asked about street signs.
L. Horner asked about playground equipment.
FIRE DEPARTMENT REPORT
Assistant Chief DeMartini reported on the following: (1) 114 calls for the year. (2) New Brush Truck getting equipment should be in service within a week. (3) Training still going on. (4) He requested that he be notified if the water tanks drop as fire season is upon us. (5) He would like to see the Fire Hydrants cleared ofweeds.
FINANCIAL COMMITTEE REPORT/UPDATE
No Finance Report was given.
1. It was moved by J. Markum, seconded by D. Riede to approve reconciled accounts for June 2023.
Motion unanimously carried.
2. It was moved by J. Gerow, seconded by D. Gayner to approve the bill sheet for June 2023 not to exceed $53,276.09. Motion unanimously carried.
ACKNOWLEDGEMENT OF APPROVAL OF FUNDS TRANSFERS.
1. It was moved by D. Gayner, seconded by J. Markum to approve fund transfer from General 1956 to Enterprise Loan MM 0559 not to exceed $24,000. Motion unanimously carried.
2. It was moved by J. Markum, seconded by D. Gayner to approve fund transfer from General 1956 to Fire Department Reserve 7243 not to exceed $10,000 per financial policy. Motion unanimously carried.
3. It was moved byJ. Markum, seconded by G. Gerow to approve fund transfer from Fire Department Reserve 4243 to General 1956 not to exceed $106,900.00 to cover final charges for the Brush Truck. Motion unanimously carried.
PUBLIC WORKS COMMITTEE REPORTS/PARK ANE> RECREATION
1. Councilmember Riede reported that the crew is doing maintenance downtown. She will tell the crew to weed around the Fire Department and Hydrants.
2. Councilmember Gayner reported that there will be an LTC and LAFCO meeting tomorrow.
OTHER COMMITTEE REPORTS
None
DISCUSSION AND POSSIBLE ACTION ITEMS
1. Mayor Jackson gave a brief update on the water distribution system, after a brief discussion It was moved by J. Markum, seconded by D. Riede to reaffirm our State of Emergency Water Distribution System. Motion unanimously carried. (This item will be added to next agenda)
2.Mayor Jackson gave a report on the meeting and progress with the water system. Doug McCoy stated that the appropriation committee has received and reviewed our proposal and has been passed by the sub-committee. Councilmember Gayner reported on the process of disincorporation. Mayor Jackson voiced her concern about the amount of water usage that occurred over the Fourth of July Holiday weekend. She noted that the water restrictions are still in effect. The next meeting will be held on Thursday August 3, 2023. (This item will be added to the next agenda)
3. It was moved by J. Markum, seconded by D. Gayner to approve Second Reading and adoption of amendment ofOrdinance 12.01.100, Section C, Boundary Line adjustment. Roll Call: Mayor Jackson-Aye, J. Gerow-Aye, J. Markum-Aye, D. Riede-Aye, D. Gayner-Aye. Motion unanimously carried.
4. It was moved by J. Markum, seconded by D. Gayner to approve Second Reading and adoption of Adjustment to Part 4 Revenue and Finance, Chapter 4.04 Purchasing. Bidding and Surplusing. Roll Call :
Mayor Jackson-Aye, J. Gerow-Aye, J. Markum-Aye, D. Riede-Aye, D. Gayner-Aye. Motion unanimously carried.
5. After a brief discussion It was moved by J. Markun, seconded by D. Riede to approve DOWL Task Order Engineering for "VanDaam" leak and replacement of previously abandoned 10-inch Main Line not to exceed $73,347.00. Motion unanimously carried.
6. It was moved by J. Markum, seconded by J. Gerow to approve the Preliminary Plan of Action for correction of Wastewater Treatment Plant notice of violation. Motion unanimously carried.
7. Mayor Jackson reported that the City is in a discussion with a Grade 3 operator. He will be coming to discuss the proposed offer.
8. Mayor Jackson reported that the Service agreement with Sierra Valley Enterprises for snow removal is no longer available for the City of Loyalton, therefore our crew will be responsible for snow removal.
9. After a discussion it was moved by D. Gayner, seconded by J. Markum to approve repairs of loader after an estimate is received by the City. Motion unanimously carried.
10. It was moved by J. Markum, seconded by D. Riede to remove S. Jackson as signer on Plumas Bank Accounts. Motion unanimously carried. It was moved by J. Gerow, seconded by J. Markum to add D.
Gayner as additional signer on Plumas Bank Accounts. Motion unanimously carried.
11. It was moved by D. Riede, seconded by D. Gayner to approve the use of Little League Field for soccer games and practice. Motion unanimously carried.
12. It was moved by D. Gayner, seconded by D. Riede to approve Business License for Tamara Johnson "The Corner". Motion unanimously carried.
13. It was moved by D. Gayner, seconded by D. Riede to approve to fill vacancy on the Loyalton City Council by appointment. Motion carried. (Mayor Jackson abstained.)
IMPUT FOR UPCOMING MEETINGS
None
CLOSING REMARKS
Mayor Jackson stated that it was an honor to serve as Mayor for the City of Loyalton.
Meeting Adjourned
APPROVED: ____________
Mayor Jerry Gerow
ATTEST;____________
Kathy LeBlanc, City Clerk
[email protected]
From: Le Tina Vanetti <[email protected]>
Sent: Tuesday, August 1, 2023 7:32 AM
To: ofclerk ~cityofloya lton
Subject: Re: Alternate Flu Shot Drive-Thru Location
Good Morning,
I am looking for an alternate location to conduct the Annual Mass Vaccination Orive-Thru Drill (Free Flu Shots) in Loyalton. Over the last several years the congestion and traffic conflicts at the High School location have continued to escalate. The communication and coordination with the school has never been ideal.
Ideally, we have enough room to do two lanes of one way only traffic. Generally, we set-up about half hour in advance, vaccinate for 1.5 to 2 hours and breakdown. I have thought about asking CTL about doing a loop through the Business District area. Possibly a loop around Railroad Avenue not using the business park could work also.
Would the City of Loyalton be open to another location? If so, what is the procedure for interrupting normal traffic for a couple hours? What location to you suggest as a good alternative? Sincerely,
l.eTina Vandti
Sierra County Sheriff's Office OES Coordinator
Public Health Emergency Prcparc:dness CoordinatorT
• Alternate MHOAC
24x7 Dispatch 530-289-3700
Dcslt 530-993-6737 ull 530-536-6517
lvanclti@lsii:racounty.ca.gov
l
Sarah M Jackson
PO Box 1063
Loyalton, CA 96118
7/18/2023
Re: City Council
Attn: City Clerk, Kathy LeBlanc, & to whom it may concern:
Effective the adjournment of the regular City Council meeting of 07/18/2023, I resign from my position as Mayor and City Council Member ofthe Loyalton City Council.
It has been my honor to serve this community since December 2018.
Respectfully Submitted,
July 19, 2023
Dear Loyalton City Council,
I would like to submit my name to fill the vacancy on the Loyalton City Council. I am actively involved with the Community, and I have recently served as a member of the Loyalton City Council. I am very familiar with the workings of the City of Loyalton. If appointed, I will do my best to improve the City while keeping the best interests of the community.
Thank you for your consideration,
William J. Mertton
515Main St.
P.O. Box5
Loya1ton, CA 96118
[email protected]
5303862895
July 14, 2023
Loyalton City Council
605 School Street
Loyalton, CA 96118
Dear Council Persons Jackson, Markum, Gerow, Riede, and Gayner:
I would like to put my name forward to be appointed as a Council person to fi)I the upcoming vacancy created by the departure of Sarah Jackson. If appointed, I look forward to assisting in the governance ofthe City, but my main interests are with the improvement ofour water and sewer systems.
Sincerely yours,
William J. Mertton
-
To the Loyalton City Council
I John Eberhart would like to be nominated for
the vacant seat on the Lo alton City Council.
Thank You
/ ~
- ~ ohn Eberhart
(530} 414-6227
[email protected]
08/01/2023
_
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CITY OF LOYALTON
COUNTY o~• SIJ,RJI.A
60S SCHOOL STREET
P.O. BOX 128
LOYALTON, CALIFORNIA 96118
(S30) 993-6750
cityofloyalton.org
OFFICEOFTHEMAY0R APPLICATION FOR A BUSINESS LICENSE
Name of Owner of Busines
Address: ....... \_\JJ~ -__D_---t,o,.,........,.~------~~'- Name of Business: .........C!::....,:C....:..!....!'-'..!....e....!,.l~~~.;;;;;i,,.___..;....:,:;;:...c;=.:...;i;:,,<..li,-op,c.---~ Nature of Business: ~i.U..!..ll~ ~ ~ ~ ~~~~~;r.\,,::~ ~ ,.;_:;:::.!....::::::li,~=---=l--~ l.»::::a.M:~JrJ:::. l)V\ ~ State Contractors License No._..., _,~..~:::.,L.. •~loC.J!o- --Resale License No: ________ ·
Permanent Location of Business: _.?i.f_,'tf-A. = ·~-" ~'""S. ___,o.,,""'"'-'\CJO ...'""''-" v'---'"of ___________ Teleph011e: -Is-B- us_i_ne_s_s_a_C_orp_ o_ra_t_io_n_o_r_P_art _ n_e_rs-h-ip_?___Y_e_s_ ½ __N_o_________ If so, please indicate the name(s), address(s), and title(s) of officer(s) or partner(s):
:\\~,\a~ - ~~::::~- \ic,-t~i¥o=
Date Signature Title
Sales or use tax may apply to your business activities. You may seek, written advice regarding the application of tax for your particular business by writing to the nearest State Board of Equalization office.
TAXES (Section 5.04.220 ofLoyalton Municipal Code)
All businesses having gross receipts of:
A. D Less than $10,000 annually - Fee of$ 70.40* per year
8. D Between $10,000 and 50,000 annually - Fee of$114.40* per year C. D Between $ 50,000 and $100,000 annually - Fee of$158.40* per year D. D Between $100,000 and $150,000 annually - Fee of$202.40* per year E. A More than $I50,000 annually - Fee of $268.40* per year * Please note the $4.00 fee bas been included with the annual fee for the State ADA Fees
For official use only
Date Received: ~ - / 0" 2. J
Fee Received: 2~f..D)l)
Date approved:_________ City Clerk~ a.e ~