1. CALL TO ORDER
2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
3. ROLL CALL OF COUNCIL MEMBERS
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressing the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL SUBMIT YOUR COMMENTS IN ADVANCE TO
[email protected] OR FILL OUT A FORM PROVIDED AT THE PODIUM, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A
FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.
AGENDA
City Council Regular Meeting
TO BE HELD ON
April
2, 2024
COUNCIL CHAMBERS - 11350 BULLIS ROAD. LYNWOOD, CA 90262 Duly Posted on 3/30/2024 By MQ
6:00 PM
Olivia Montoya, Kid Mayor
Jose Luis Solache, Mayor
Rita Soto, Mayor Pro Tem
Gabriela Camacho, Council Member
Oscar Flores, Council Member
Juan Monuz- Guevara, Council Member
City Council Regular Meeting 1
6. PRESENTATIONS/PROCLAMATIONS
7. COUNCIL RECESS TO:
8. CONSENT CALENDAR
8.1 APPROVAL OF THE WARRANT REGISTER
8.2 PREVIOUS MEETING MINUTES
Update on Law Enforcement Issues
City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
City Video(s)
Kid Mayor April 2024
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE
COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO
SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY
REFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR WILL BE ACTED UPON BY ONE MOTION AFFIRMING THE ACTION RECOMMENDED ON THE AGENDA. THERE
WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS PRIOR TO VOTING UNLESS
MEMBERS OF THE COUNCIL OR STAFF REQUEST SPECIFIC ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION.
Comments:
City of Lynwood warrant register dated April 02,2024 for FY 2023-2024. (FIN) Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated April 02,2024 for FY 2023-2024
Comments:
The purpose of this item is to have the Lynwood City Council review and approve the March 19, 2024 regular meeting minutes. (CC)
Recommendation:
STAFF RECOMMENDS THAT LYNWOOD CITY COUNCIL APPROVE THE
FOLLOWING ACTION MINUNTES:
March 19, 2024 Regular Meeting
City Council Regular Meeting 2
8.3 NAMING OF GRAND MEETING ROOM AT HENNING YOUTH CENTER
8.4 APPROVE
CIVILTEC ENGINEERING TO
PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE REHABILATION DESIGN AND SITE IMPROVEMENTS OF WELL 11, CIP PROJECT NO. 4011.68.108
.
8.5 AUTHORITY TO PARTNER WITH INTERNATIONAL ORGANIZATIONS AND
APPROVE ACTIVITIES RELATED TO THE PARTNERSHIP
9. NEW/OLD BUSINESS
Comments:
Staff is requesting approval from the City Council to name the grand meeting room located inside the Henning Youth Center in honor of 14-year City employee Kyeisha “Ky” Jackson. (REC)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE OFFICAL NAMING OF THE GRAND ASSEMBLY ROOM WITHIN THE HENNING YOUTH CENTER IN HONOR OF KYEISHA JACKSON.”
Comments:
Civiltec Engineering to provide professional engineering services as part of the FY 23/24 On-Call Professional Services for Utility Engineering for the Rehabilitation Design and Site Improvements for the City of Lynwood’s Well 11 located at 11645 Esther Street. (PW) Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CIVILTEC ENGINEERING TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE REHABILITATION DESIGN AND SITE IMPROVEMENTS FOR WELL 11, CIP PROJECT 4011.68.108, FOR A TOTAL NOT TO EXCEED AMOUNT OF $261,065.”
Comments:
The purpose of the collaborations would be to work closely with the representatives from various cities to implement programs that revolve around educational, cultural, and economic exchanges. (CM)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
AUTHORITY TO PARTNER WITH INTERNATIONAL ORGANIZATIONS AND APPROVE ACTIVITIES RELATED TO THE PARTNERSHIP."
City Council Regular Meeting 3
9.1 UTILITY ASSISTANCE PROGRAM UPDATE
10. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
11. STAFF ORAL COMMENTS
Comments:
Utility Assistance Program update and staff recommendation for household grant assistance increase. (CD)
Recommendation:
Staff recommends that the City Council approve the Utility Assistance Program update and staff’s recommendation to increase the amount of assistance per household from $1,000 to $5,000.
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON APRIL 16, 2024 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL ANNEX, 11350 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
City Council Regular Meeting 4
AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Harry Wong, Director of Finance & Administration
Mohammad Islam, Accounting Technician
SUBJECT:
APPROVAL OF THE WARRANT REGISTER
4-02-2024-CC - WARRANT
RESOLUTION TEMPLATE-2024 - Copy.pdf
WARRANT RUN -CC-4-2-2024.pdf
Agenda Item # 8.1.
Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated April 02,2024 for FY 2023-2024
Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
FY 2023-2024
Coordinated With:
City Manager
City Attorney
ATTACHMENTS:
Description
City Council City Council Regular Meeting 5
RESOLUTION NO. 2024.xxx
Warrant Registers Dated 04-02-2024
PASSED, APPROVED and ADOPTED this 2ndday of April 2024.
Jose Luis Solache, Mayor
ATTEST:
__________________________
Maria Quiňonez, Ernie Hernandez,
City Clerk City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
________
Noel Tapia, Harry Wong,
City Attorney Director of Finance and Administration
6 STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a meeting held on the 2nd day of April 2024.
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUNOZ-GUEVARA, MAYOR
PRO TEM SOTO AND MAYOR SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
_____________________ Date: _______________________
Maria Quiňonez,
City Clerk
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2024.xxx on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2nd day of April 2024.
__________________________ Date: _________________________ Maria Quiňonez,
City Clerk
7 apCkHist Void Check Listing Page: 1
03/26/2024 4:31PM City of Lynwood
Bank code: apbank
Void Check# Date Vendor ClearNoid Date Invoice Inv. Date Amount Paid Check Total 209723 01/25/2024 013421 SALVADOR ALVAREZ 03/19/2024 LOST IN MAIL-210247 12/09/2023 221.00 221.00 209793 02/06/2024 013395 M&C CONSTRUCTION 03/19/2024 LOST IN MAIL-210255 01/03/2024 1,800.00 1,800.00 210027 03/05/2024 013993 INFRASTRUCTURE 03/19/2024 LOST IN MAIL-210254 12/01/2023 7,388.00 03/19/2024 453 02/01/2024 4,222.00 11,610.00
210151 03/19/2024 001510 GRAINGER, INC. 03/26/2024 WRONG AMOUNT-210360 02/15/2024 135.77 03/26/2024 9032906316 02/26/2024 89.12
03/26/2024 9035718254 02/28/2024 20.03 244.92
210187 03/19/2024 000078 ODP BUSINESS 03/26/2024 WRONG AMOUNT-210361 01/18/2024 642.28 03/26/2024 356456753001 02/22/2024 307.85
03/26/2024 351172276001 01/23/2024 178.62
03/26/2024 348615414001 01/11/2024 114.21
03/26/2024 353039391001 01/30/2024 85.18
03/26/2024 352703737001 02/20/2024 65.01
03/26/2024 352941772001 02/14/2024 53.95
03/26/2024 347309352001 12/21/2023 52.90
03/26/2024 352649802001 01/30/2024 37.46
03/26/2024 344999949001 12/11/2023 30.81
03/26/2024 350923570001 01/19/2024 19.39
03/26/2024 352709322001 02/19/2024 15.52
03/26/2024 352941774001 02/09/2024 14.88
03/26/2024 352649800001 01/31/2024 12.96 1,631.02
apbank Total: 15,506.94
5 checks in this report Total Checks: 15,506.94
Page: 1
8 vchlist Electronic Financial Transaction List Page: 2 03/20/2024 3:48:47PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 1738 12/5/2023 013073 CALPERS INSURANCE Ben156182 KAISER: PAYMENT 2,431.53 Total: 2,431.53
1745 12/5/2023 013073 CALPERS INSURANCE Ben156231 BLUE SHIELD ACCESS+: PAYMENT 56,283.46 Total: 56,283.46
1787 12/5/2023 013073 CALPERS INSURANCE Ben157630 BLUE SHIELD ACCESS+: PAYMENT 55,151.50 Total: 55,151.50
1802 12/12/2023 013090 PERS Ben157895 PERS: PAYMENT 857.68 Total: 857.68
1804 12/6/2023 013091 PERS 457 Ben157899 DEF COMP- PERS 457: PAYMENT 2,388.17 Total: 2,388.17
1805 12/4/2023 010069 NATIONWIDE RETIREMENT SOLUTION Ben157901 DEF COMP - NATIONWIDE: 500.00 Total: 500.00
1811 12/7/2023 013090 PERS Ben158212 PERS PAYMENT 66,768.07 Total: 66,768.07
1813 12/20/2023 010069 NATIONWIDE RETIREMENT SOLUTION Ben158216 DEF COMP- NATIONWIDE: 11,673.60 Total: 11,673.60
1814 12/20/2023 013507 NATIONWIDE RETIREMENT SOLUTION Ben158218 401A: PAYMENT 756.59 Total: 756.59
1825 12/7/2023 013090 PERS Ben158382 PERS: PAYMENT 66,679.80 Total: 66,679.80
100012 12/19/2023 000124 CITY OF LYNWOOD 36297-36370 REPLENISH ACCOUNT 37,959.77 Total: 37,959.77
100013 12/19/2023 000124 CITY OF LYNWOOD 36219-36296 REPLENISH ACCOUNT 28,612.07 Total: 28,612.07
1006053 12/5/2023 013073 CALPERS INSURANCE 100000017354383 RETIREE MEDICAL PREMIUM 19,132.35 Page: 2
9 vchlist
03/20/2024
Bank code:
Voucher
1006053
3:48:47PM
apbank
Date Vendor
12/5/2023 013073 CALPERS INSURANCE
Electronic Financial Transaction List
City of Lynwood
Invoice PO#
(Continued)
100000017354384
1006055 12/7/2023 000372 FIRE DEPARTMENT, LOS ANGELES C0011698 01-001790 1006056 12/19/2023 013121 AUL HEAL TH BENEFIT TRUST C/O, 15 Vouchers for bank code :
15 Vouchers in this report
apbank
013121-013124
Page: 3
Description/Account Amount
RETIREE HEAL TH PREMIUM 286.57
Total: 19,418.92
FIRE PROTECTION SERVICES 775,297.17
Total: 775,297.17
RETIREE MEDICAL PREMIUM 71,019.56
Total: 71,019.56
Bank total: 1,195,797.89
Total vouchers: 1,195,797.89
Page: 3
10 vchlist Prepaid-Check List Page: 4
03/20/2024 12:13:35PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 210241 3/18/2024 001987 DISTRICT OF SOUTHERN CALIF., WATER 001987-013124 PROF & CONTRACTUAL SERVICES 150,351.12 Total: 150,351.12
210242 3/18/2024 013973 ENTERPRISE FM TRUST FBN4989545 PROF & CONTRACTUAL SERVICES 7,668.75 Total: 7,668.75
210243 3/18/2024 002234 FLORES, MARK 002234-12196088 REIMBURSEMENT-EVENT 1,821.73 002234-8038 REIMBURSEMENT-EVENT 188.98
002234-8068 REIMBURSEMENT-EVENT 13.21
Total: 2,023.92
210244 3/18/2024 012509 LA PAST A 03122051 08-005250 COMMUNITY ACTIVITY EXPENSE 8,985.38 Total: 8,985.38
210245 3/18/2024 013084 LE, JESSICA Ben160239 JESSICA HERRERA: PAYMENT 293.00 Total: 293.00
210246 3/18/2024 001302 U.S. BANK 001302-021524 BANKCARD CHARGES 506.98 001302-021524-A BANKCARD CHARGES 2,614.41
001302-021524-B BANKCARD CHARGES 9,148.64
001302-021524-C BANKCARD CHARGES 1,314.57
001302-021524-D BANK CARD CHARGES 3,863.56
001302-021524-E BANK CARD CHARGES 2,784.91
001302-021524-F BANK CARD CHARGES 3,321.50
001302-021524-G BANK CARD CHARGES 802.40
Total: 24,356.97
210247 3/19/2024 013421 ALVAREZ, SALVADOR 808952 REIMBURSEMENT-CWEA 221.00 Total: 221.00
210248 3/19/2024 014129 CABALLERO, KATIA ZUBIETA 0000-790 COMMUNITY ACTIVITY EXPENSE 375.00 Total: 375.00
210249 3/19/2024 000955 CENTRAL BASIN MUNICIPAL WATER LYN-FEB24 06-010040 PROF & CONTRACTUAL SERVICES 3,810.48 Total: 3,810.48
210250 3/19/2024 013850 HERRERA, JUAN 420 FEES FOR SERVICES 400.00 Page: 4
11 vchlist Prepaid-Check List Page: 5
03/20/2024 12:13:35PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210250 3/19/2024 013850 013850 HERRERA, JUAN (Continued) Total: 400.00 210251 3/19/2024 014026 IBE DIGITAL 82069880 12-000460 PRINTING SERVICE EXPENSE 1,356.14 Total: 1,356.14
210252 3/19/2024 011188 INSURANCE COMPANY, THE LINCOLN 4666913661 STD AND LTD PREMIUM 5,594.39 Total: 5,594.39
210253 3/19/2024 002386 T-MOBILE USA, INC 983463843-022024 TELEPHONE SERVICES 1,573.34 Total: 1,573.34
210254 3/19/2024 013993 INFRASTRUCTURE ARCHITECTS.INC 448 06-010068 PROF & CONTRACTUAL SERVICES 7,388.00 453 06-010068 PROF & CONTRACTUAL SERVICES 4,222.00
Total: 11,610.00
210255 3/19/2024 013395 M&C CONSTRUCTION GROUP INC 3001 06-010073 PROF & CONTRACTUAL SERVICES 1,800.00 Total: 1,800.00
210256 3/20/2024 006399 AT&T 000021297703 TELEPHONE SERVICES 1,353.43 000021320414 TELEPHONE SERVICES 106.15
000021356534 TELEPHONE SERVICES 1,580.52
000021357747 TELEPHONE SERVICES 452.77
Total: 3,492.87
210257 3/20/2024 012053 CATERING BY HERACH AND ARA 2-25-24-01 FEES FOR SERVICES 2,836.38 Total: 2,836.38
210258 3/20/2024 006775 CMT A 200004956 FEES FOR SERVICES 475.00 Total: 475.00
210259 3/20/2024 013526 DOWNEY PARTY RENTALS 1-002328 COMMUNITY ACTIVITY EXPENSE 859.65 Total: 859.65
210260 3/20/2024 010489 ENVIROTEK CORPORATION C-3470 06-009998 PROF & CONTRACTUAL SERVICES 2,973.86 Total: 2,973.86
210261 3/20/2024 000486 LIBERTY UTILITIES 200006750281-030724 PROF & CONTRACTUAL SERVICES 55.76 Page: 5
12 vchlist
03/20/2024 12:13:35PM
Bank code: apbank
Voucher
210261
210262
210263
210264
Date Vendor
3/20/2024 000486 000486 LIBERTY UTILITIES
3/20/2024 014097 POCASANGRE, VANIA
3/20/2024 000163 SOUTHERN CALIFORNIA EDISON
3/20/2024 011963 WEX BANK
24 Vouchers for bank code :
24 Vouchers in this report
apbank
Prepaid-Check List
City of Lynwood
Invoice
(Continued)
014097-030724
000163-031124
95754798
Page: 6
PO# Description/ Account Amount
Total: 55.76
REIMBURSEMENT- MILEAGE 117.98
Total: 117.98
LIGHT & POWER SERVICE 26,389.09
Total: 26,389.09
06-009989 FUEL CHARGES 9,104.66
Total: 9,104.66
Bank total: 266,724.74
Total vouchers: 266,724.74
Page: 6
13 vchlist Check List Page: 7
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210265 4/2/2024 014164 ACAR LEASING LTD LSR, ALEGRIA 444131673 CITATION REFUND 124.00 522128502 CITATION REFUND 226.00
522128656 CITATION REFUND 226.00
633125102 CITATION REFUND 527.00
Total: 1,103.00
210266 4/2/2024 013738 AMAZON CAPITAL SERVICES INC 133N-KD6F-FH37 OFFICE SUPPLIES 17.63 16MV-16YG-1 QQ9 OFFICE SUPPLIES 249.03
16X9-W6K4-X91 P OFFICE SUPPLIES 737.62
1 GND-LFFD-19HM OFFICE SUPPLIES 279.57
1JCG-TKKP-1 PVJ OFFICE SUPPLIES 41.36
1L79-YHCT-99JQ OFFICE SUPPLIES 88.91
1 LFR-Q9MX-7DD3 OFFICE SUPPLIES 29.52
1TL6-YVRG-93CD OFFICE SUPPLIES 242.30
1 V9Q-M 169-VCCX OFFICE SUPPLIES 13.22
Total: 1,699.16
210267 4/2/2024 002452 AMERICAN LANGUAGE SVCS. 78454 01-001803 PROF & CONTRACTUAL SERVICES 171.20 79633 01-001803 PROF & CONTRACTUAL SERVICES 170.50
Total: 341.70
210268 4/2/2024 011094 AM-TEC TOTAL SECURITY, INC. 634326 06-010005 PROF & CONTRACTUAL SERVICES 162.00 634410 06-010005 PROF & CONTRACTUAL SERVICES 65.85
Total: 227.85
210269 4/2/2024 011094 AM-TEC TOTAL SECURITY, INC. 633676 08-005189 PROF & CONTRACTUAL SERVICES 91 .50 Total: 91.50
210270 4/2/2024 004285 AVANT GARDE, INC. 10016 11-002290 PROF & CONTRACTUAL SERVICES 5,342.50 10019 06-010087 PROF & CONTRACTUAL SERVICES 3,250.00
10021 06-010087 PROF & CONTRACTUAL SERVICES 3,811.00
9187 06-010087 PROF & CONTRACTUAL SERVICES 325.00
Total: 12,728.50
210271 4/2/2024 014160 BALTAZAR, MARLENE 655127562 CITATION REFUND 25.00 Total: 25.00
Page: 7
14 vchlist
03/21/2024
Bank code:
Voucher
210272
210273
210274
210275
210276
210277
2:56:28PM
apbank
Date Vendor
4/2/2024 012148 BARRERA, JACOB
4/2/2024 014161 BARRERA. STEVEN
4/2/2024 005848 BOWMAN INFRASTRUCTURE ENG LTD
4/2/2024 014147 BROWN, PORSHA DONNIE
4/2/2024 000300 BUBBS HARDWARE
4/2/2024 014158 BUENO, ALBERTO
Check List
City of Lynwood
Invoice
CL036
622124434
28774
28815
28831
28917
28934
28935
28936
28937
28938
28939
28940
28941
28945
28946
29113
29114
29119
29163
29164
29167
522124222
522124279
272
455132699
Page: 8
PO# Description/Account Amount
FEES FOR SERVICES 1,250.00
Total: 1,250.00
CITATION REFUND 124.00
Total: 124.00
06-010088 PROF & CONTRACTUAL SERVICES 1,285.70
06-010088 PROF & CONTRACTUAL SERVICES 2,494.00
06-010088 PROF & CONTRACTUAL SERVICES 9,918.50
06-010088 PROF & CONTRACTUAL SERVICES 19,352.00
06-010088 PROF & CONTRACTUAL SERVICES 1,087.50
06-009990 PROF & CONTRACTUAL SERVICES 911.50
06-010088 PROF & CONTRACTUAL SERVICES 566.00
06-010088 PROF & CONTRACTUAL SERVICES 2,839.00
06-010088 PROF & CONTRACTUAL SERVICES 2,104.50
06-010088 PROF & CONTRACTUAL SERVICES 3,433.50
06-010088 PROF & CONTRACTUAL SERVICES 9,918.50
06-010088 PROF & CONTRACTUAL SERVICES 4,587.50
06-010088 PROF & CONTRACTUAL SERVICES 1,058.00
06-010088 PROF & CONTRACTUAL SERVICES 625.00
11-002280 PROF & CONTRACTUAL SERVICES 1,352.00
11-002280 PROF & CONTRACTUAL SERVICES 10,795.00
11-002280 PROF & CONTRACTUAL SERVICES 14,608.05
06-010088 PROF & CONTRACTUAL SERVICES 13,281.50
06-010088 PROF & CONTRACTUAL SERVICES 50,051.00
06-010139 PROF & CONTRACTUAL SERVICES 17,628.50
Total: 167,897.25
CITATION REFUND 226.00
CITATION REFUND 195.50
Total: 421.50
06-009969 MATERIALS AND SUPPLIES 16.53
Total: 16.53
CITATION REFUND 64.00
Total: 64.00
Page: 8
15 vchlist Check List Page: 9
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210278 4/2/2024 007782 CAMACHO, GABRIELA 007782-043024 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00 Total: 500.00
210279 4/2/2024 013700 CAMPOS, FATIMA 013700-032724 08-005215 PROF & CONTRACTUAL SERVICES 1,272.00 Total: 1,272.00
210280 4/2/2024 001195 CDW GOVERNMENT PV50972 06-010136 OFFICE EQUIPMENT 2,324.52 Total: 2,324.52
210281 4/2/2024 014176 CERDA, YESENIA 902210400 REFUND-EVENT 150.00 Total: 150.00
210282 4/2/2024 009302 CHESSER, CHRISTINE 23213482 FEES FOR SERVICES 300.00 24426003 FEES FOR SERVICES 250.00
Total: 550.00
210283 4/2/2024 003372 CITY OF LYNWOOD 72-08300-03-013124 PROF & CONTRACTUAL SERVICES 101.84 Total: 101.84
210284 4/2/2024 009563 COMMISSIONER/WEIGHTS & MEASURE, 241291 PROF & CONTRACTUAL SERVICES 591.88 Total: 591.88
210285 4/2/2024 012021 CONCENTRA MEDICAL CENTERS 82327467 05-001972 PROF & CONTRACTUAL SERVICES 62.00 Total: 62.00
210286 4/2/2024 000315 COST RECOVERY SYSTEMS 2024-23 02-002680 PROF & CONTRACTUAL SERVICES 7,250.00 Total: 7,250.00
210287 4/2/2024 013751 CUELLAR, LUIS GERARDO 013751033124 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00 013751-043024 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00
Total: 1,000.00
210288 4/2/2024 000305 CULLIGAN 1929610 06-009971 PROF & CONTRACTUAL SERVICES 81.52 Total: 81.52
210289 4/2/2024 014174 DANCY, ANGELA 002894-0142 REFUNDABLE DEPOSIT-EVENT 200.00 Total: 200.00
Page: 9
16 vchlist Check List Page: 10
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210290 4/2/2024 003352 DEPT. OF JUSTICE CTRL SERVICES 717927 FEES FOR SERVICES 447.00 Total: 447.00
210291 4/2/2024 013884 DIAZ, JORGE 013884-021324 COMMISSIONER STIPEND 50.00 Total: 50.00
210292 4/2/2024 009633 EVENT STEP AND REPEAT 18735 08-005209 SUPPLIES EXPENSE 103.48 Total: 103.48
210293 4/2/2024 003317 FAIR HOUSING FOUNDATION QUARTER3-FEBRUARY 11-002266 PROF & CONTRACTUAL SERVICES 1,071.42 Total: 1,071.42
210294 4/2/2024 001087 FANTASY FLOWERS AND GIFTS 0143 COMMUNITY ACTIVITY EXPENSE 297.68 2996 08-005192 COMMUNITY ACTIVITY EXPENSE 198.45
Total: 496.13
210295 4/2/2024 003334 FED EX 3270646680 FEES FOR SERVICES 22.00 Total: 22.00
210296 4/2/2024 003334 FED EX 8-424-54121 FEES FOR SERVICES 13.12 Total: 13.12
210297 4/2/2024 009082 FLOYD, LATASIA 009082-022924 08-005218 PROF & CONTRACTUAL SERVICES 400.00 009082-032824 08-005218 PROF & CONTRACTUAL SERVICES 360.00 Total : 760.00
210298 4/2/2024 003983 GALLS QUARTERMASTER 027168163 11-002267 UNIFORM EXPENSE 152.10 027168169 11-002267 UNIFORM EXPENSE 197.55
027168177 11-002267 UNIFORM EXPENSE 204.59
027281803 11-002267 UNIFORM EXPENSE 165.36
027281856 11-002267 UNIFORM EXPENSE 702.34
027281857 11-002267 UNIFORM EXPENSE 332.16
Total: 1,754.10
210299 4/2/2024 014086 GARCIA, CLAUDIA IVETTE 014086-022724 08-005243 PROF & CONTRACTUAL SERVICES 440.00 014086-032624 08-005243 PROF & CONTRACTUAL SERVICES 320.00 Total: 760.00
Page: 10
17 vchlist Check List Page: 11
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210300 4/2/2024 013637 GOMEZ, ROBERT RIGO 013637-021324 COMMISSIONER STIPEND 50.00 Total: 50.00
210301 4/2/2024 014062 GOMORA, OSCAR CAMPOS 014062-032524 08-005244 PROF & CONTRACTUAL SERVICES 80.00 Total: 80.00
210302 4/2/2024 014112 GONZALEZ, CHLOE 014112-032724 08-005245 PROF & CONTRACTUAL SERVICES 1,824.00 Total: 1,824.00
210303 4/2/2024 000993 GRM INFORMATION MANAGEMENT 0498304-0498318 01-001801 PROF & CONTRACTUAL SERVICES 882.02 0499740 PROF & CONTRACTUAL SERVICES 159.63
0499806 02-002672 PROF & CONTRACTUAL SERVICES 69.51
0500027 05-001983 PROF & CONTRACTUAL SERVICES 19.64
Total: 1,130.80
210304 4/2/2024 014177 HALL, TAMMY 002709-0158 REFUNDABLE DEPOSIT 200.00 002709-0159 REFUND:EVENT 200.00
002754-0007 REFUND:EVENT 1,500.00
Total: 1,900.00
210305 4/2/2024 014165 HERNANDEZ HORTA, JOSE DE JESUS 355131913 CITATION REFUND 124.00 Total: 124.00
210306 4/2/2024 014168 HOWARD, YVONNE 582131445 REFUNDABLE DEPOSIT 100.00 Total: 100.00
210307 4/2/2024 001681 HUMAN SERVICES ASSOCIATION 022920246 08-005195 PROF & CONTRACTUAL SERVICES 2,882.50 Total: 2,882.50
210308 4/2/2024 000676 IDEAL LIGHTING SUPPLY, INC. 124785 06-009974 SUPPLIES EXPENSE 192.94 Total: 192.94
210309 4/2/2024 014163 JIMENEZ, JESSE 700124248 CITATION REFUND 64.00 Total: 64.00
210310 4/2/2024 001269 JOHN L. HUNTER & ASSOCIATES L YN1FOG12401 06-010062 PROF & CONTRACTUAL SERVICES 11,422.50 L YN1 MS422401 06-010044 PROF & CONTRACTUAL SERVICES 2,734.75 Page: 11
18 vchlist Check List Page: 12
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210310 4/2/2024 001269 001269 JOHN L. HUNTER & ASSOCIATES (Continued} Total: 14,157.25 210311 4/2/2024 000001 KING FENCE, INC 49979 06-010099 PROF & CONTRACTUAL SERVICES 74.40 50016 08-005193 PROF & CONTRACTUAL SERVICES 42.50
Total: 116.90
210312 4/2/2024 013664 KOSMONT COMPANIES 2110.7-017 11-002269 FEES FOR SERVICES 364.00 Total: 364.00
210313 4/2/2024 014077 LANDSCAPE DEVELOPMENT.INC, 8797321 06-010114 PROF & CONTRACTUAL SERVICES 1,464,555.34 Total: 1,464,555.34
210314 4/2/2024 001991 LEGISLATIVE ADVOCACY GROUP 5884 01-001814 PROF & CONTRACTUAL SERVICES 5,000.00 5885 01-001814 PROF & CONTRACTUAL SERVICES 5,000.00
Total: 10,000.00
210315 4/2/2024 014155 LEWIS, JUDITH A. 014155-01079951 REFUND-UB 789.40 Total: 789.40
210316 4/2/2024 000486 LIBERTY UTILITIES 200007084557-020824 PROF & CONTRACTUAL SERVICES 1,000.00 Total: 1,000.00
210317 4/2/2024 014166 LOPEZ, LUISA 195593807 REFUNDABLE DEPOSIT-EVENT 495.00 Total: 495.00
210318 4/2/2024 009041 LOYA, RUUD AND ROMO, ATKINSON , 708118 05-001971 PROF & CONTRACTUAL SERVICES 703.00 Total: 703.00
210319 4/2/2024 014175 MARTINEZ, ELISE 75608526 REFUND-EVENT 35.00 Total: 35.00
210320 4/2/2024 014169 MEDINA, EVELIA 002699-0025 REFUNDABLE DEPOSIT-EVENT 400.00 002739-0062 REFUND-EVENT 590.00
Total: 990.00
210321 4/2/2024 013504 MINER, LTD 5310663316 06-010013 REPAIRS AND MAINTENANCE 4,419.29 Total: 4,419.29
Page: 12
19 vchlist Check List Page: 13
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210322 4/2/2024 014167 MITCHELL, ERICA 0002871-0002 REFUNDABLE DEPOSIT-EVENT 200.00 Total: 200.00
210323 4/2/2024 005256 MONJARAS & WISMEYER GROUP.INC. 25042 05-001976 PROF & CONTRACTUAL SERVICES 500.00 25066 05-001976 PROF & CONTRACTUAL SERVICES 1,680.00
25119 05-001976 PROF & CONTRACTUAL SERVICES 440.00
Total: 2,620.00
210324 4/2/2024 009602 MOORE, LORRAINE 009602-021324 COMMISSIONER STIPEND 50.00 Total: 50.00
210325 4/2/2024 007207 MUNI TEMPS 130393 03-000452 PROF & CONTRACTUAL SERVICES 6,320.00 Total: 6,320.00
210326 4/2/2024 013721 MUNOZ-GUEVARA, JUAN 013721-043024 ELECTRONIC/MEDIA AND AUTO 500.00 Total: 500.00
210327 4/2/2024 009647 MV CHENG & ASSOCIATES, INC. 02/29/2024 02-002675 PROF & CONTRACTUAL SERVICE 30,160.00 Total: 30,160.00
210328 4/2/2024 000475 NATIONWIDE ENVIRONMENTAL SVCS. 33804 06-010021 PROF & CONTRACTUAL SERVICES 50,230.53 33863 06-010048 PROF & CONTRACTUAL SERVICES 51,375.11
33888 06-010048 PROF & CONTRACTUAL SERVICES 6,990.32
Total: 108,595.96
210329 4/2/2024 000475 NATIONWIDE ENVIRONMENTAL SVCS. 33804-1 11-002310 PROF & CONTRACTUAL SERVICES 5,581.17 33863-1 11-002310 PROF & CONTRACTUAL SERVICES 5,081.06
Total: 10,662.23
210330 4/2/2024 011922 NORTH ST AR LAND CARE 1601-686 06-010046 PROF & CONTRACTUAL SERVICES 900.00 1601-718 06-010046 PROF & CONTRACTUAL SERVICES 13,820.00 Total: 14,720.00
210331 4/2/2024 000078 ODP BUSINESS SOLUTIONS,LLC 357234845001 08-005204 OFFICE SUPPLIES 143.94 357924962001 06-010003 OFFICE SUPPLIES 17.61
357926250001 06-010003 OFFICE SUPPLIES 24.20
357926250002 06-010003 OFFICE SUPPLIES 33.28
358068400001 05-001977 OFFICE SUPPLIES 13.01
Page: 13
20 vchlist Check List Page: 14
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210331 4/2/2024 000078 ODP BUSINESS SOLUTIONS,LLC (Continued) 358069207001 05-001977 OFFICE SUPPLIES 440.05
359567803001 06-010003 OFFICE SUPPLIES 110.24
Total: 782.33
210332 4/2/2024 001214 OF PUBLIC WORKS, COUNTY OF L.A. RE-PW-24031105644 FEES FOR SERVICES 399.17 Total: 399.17
210333 4/2/2024 005562 ORKIN PEST CONTROL 257726198 FEES FOR SERVICES 159.99 Total: 159.99
210334 4/2/2024 013999 PARKER, DAVID EUGENE 013999-032424 08-005220 PROF & CONTRACTUAL SERVICES 224.00 Total: 224.00
210335 4/2/2024 006281 PROFESSIONAL SECURITY, IN000130156 08-005236 PROF & CONTRACTUAL SERVICES 21,122.10 Total: 21,122.10
210336 4/2/2024 001313 QUINONEZ, MARIA 001313-043024 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00 Total: 500.00
210337 4/2/2024 008745 SAN FRANCISCO LAUNDRY 63509 FEES FOR SERVICES 3.42 63823 FEES FOR SERVICES 696.62
Total: 700.04
210338 4/2/2024 007205 SANCHEZ AWARDS 2045 01-001796 FEES FOR SERVICES 82.69 2046 01-001796 FEES FOR SERVICES 11 .02
Total: 93.71
210339 4/2/2024 007733 SEQUEL CONTRACTORS, INC. 007733-2 06-010126 PROF & CONTRACTUAL SERVICES 1,057,371.83 Total: 1,057,371.83
210340 4/2/2024 014157 SHAW, SHIDANA 477127924 COMMISSIONER STIPEND 124.00 Total: 124.00
210341 4/2/2024 014119 SKY SHADE 3314 PROF & CONTRACTUAL SERVICES 4,877.84 Total: 4,877.84
210342 4/2/2024 008668 SOLACHE, JOSE LUIS 00868-043024 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00 Page: 14
21 vchlist Check List Page: 15
03/21/2024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210342 4/2/2024 008668 008668 SOLACHE, JOSE LUIS (Continued) Total: 500.00 210343 4/2/2024 012692 SOTO, RITA 012692-043024 ELECTRONIC/MEDIA-AUTO EXPENSE 500.00 Total: 500.00
210344 4/2/2024 000163 SOUTHERN CALIFORNIA EDISON 700343979929-022324 PROF & CONTRACTUAL SERVICES 199.71 Total: 199.71
210345 4/2/2024 008956 SPCALA 022024 11-002297 PROF & CONTRACTUAL SERVICES 21,000.00 Total: 21,000.00
210346 4/2/2024 014104 SYSTEMS CONSTRUCTION, TORRES 014104-1 06-010133 PROF & CONTRACTUAL SERVICES 110,982.88 Total: 110,982.88
210347 4/2/2024 013701 TAYLOR, LASHONDA 013701-032824 08-005222 PROF & CONTRACTUAL SERVICES 240.00 Total: 240.00
210348 4/2/2024 001211 THE BANK OF NEW YORK MELLON 252-2612221 ADMINISTRATIVE FEES 1,875.00 Total: 1,875.00
210349 4/2/2024 000164 THE GAS CO. 14930097358-022024 PROF & CONTRACTUAL SERVICES 149.20 Total: 149.20
210350 4/2/2024 013215 THE HOME DEPOT PRO SUPPLY WORK 792070245 06-009967 SUPPLIES EXPENSE 237.70 792763401 06-009967 SUPPLIES EXPENSE 150.69
792764227 06-009967 SUPPLIES EXPENSE 303.87
792793648 06-009967 SUPPLIES EXPENSE 164.80
793312547 06-009967 SUPPLIES EXPENSE 501.50
793312760 06-009967 SUPPLIES EXPENSE 212.50
793835059 08-005194 SUPPLIES EXPENSE 21 .92
794053892 08-005194 SUPPLIES EXPENSE 391.20
Total: 1,984.18
210351 4/2/2024 011353 THORNTON, JOHN 011353-030124-1 REIMBURSEMENT-MILEAGE 143.38 Total: 143.38
210352 4/2/2024 004179 TIERRA WEST ADVISORS, LLC LY-0124B 11-002287 PROF & CONTRACTUAL SERVICES 322.50 Page: 15
22 vchlist Check List Page: 16
0312112024 2:56:28PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 210352 4/2/2024 004179 004179 TIERRA WEST ADVISORS, LLC (Continued} Total: 322.50 210353 4/2/2024 013213 TRIPLESEAT SOFTWARE, LLC CL_33457 FEES FOR SERVICES 1,890.00 Total: 1,890.00
210354 4/2/2024 009742 UNIFIRST CORPORATION 2190141138 06-010029 UNIFORM SERVICE AND SUPPLIES 85.77 2190141139 06-010029 UNIFORM SERVICE AND SUPPLIES 71.54 2190141140 06-010029 UNIFORM SERVICE AND SUPPLIES 174.73 2190141141 06-010029 UNIFORM SERVICE AND SUPPLIES 99.18 2190141142 06-010029 UNIFORM SERVICE AND SUPPLIES 123.32 2190144017 06-010029 UNIFORM SERVICE AND SUPPLIES 85.77 2190144018 06-010029 UNIFORM SERVICE AND SUPPLIES 108.41 2190144019 06-010029 UNIFORM SERVICE AND SUPPLIES 121.22 2190144020 06-010029 UNIFORM SERVICE AND SUPPLIES 134.48 2190144021 06-010029 UNIFORM SERVICE AND SUPPLIES 123.32 Total: 1,127.74
210355 4/2/2024 004013 WALTERS WHOLESALE ELECTRIC CO s124887472.002 06-010030 SUPPLIES EXPENSE 126.79 Total: 126.79
210356 4/2/2024 008657 WASTE RESOURCES, INC. 0002927922 PROF & CONTRACTUAL SERVICES 37.58 Total: 37.58
210357 4/2/2024 008382 WEST COAST SAND & GRAVEL, INC. 696781 PROF & CONTRACTUAL SERVICES 850.14 Total: 850.14
210358 4/2/2024 000802 WEST, KENNETH 000802-021324 COMMISSIONER STIPEND 50.00 Total: 50.00
210359 4/2/2024 008846 YANEZ, JACQUELINE 22878221 FEES FOR SERVICES 250.00 Total: 250.00
95 Vouchers for bank code : apbank Bank total: 3,113,936.72 Page: 16
23 AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Maria Quinonez, City Clerk
Nancy Blinzler, Office Assistant
SUBJECT:
PREVIOUS MEETING MINUTES
CC - 03.19.24 - CITY COUNCIL REG. MTG. MINUTES - SUBMITTED 04.02.24 - nb.docx Agenda Item # 8.2.
Recommendation:
STAFF RECOMMENDS THAT LYNWOOD CITY COUNCIL APPROVE THE FOLLOWING ACTION MINUNTES:
March 19, 2024 Regular Meeting
Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
N/A
Coordinated With:
N/A
ATTACHMENTS:
Description
City Council City Council Regular Meeting 24
Lynwood City Council Regular Meeting
March 19, 2024
Action Minutes
01. CALL TO ORDER
The City Council Regular Meeting of the City of Lynwood met in the Council Chambers, 11350 Bullis Road Lynwood, CA 90262. An audio recording of this meeting is available on the City's Web Portal: Audio (laserfiche.com).
Meeting called to order at 6:00 p.m.
Mayor Solache and presiding.
02. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
City Clerk Quiñonez, announced the Agenda had been duly posted in accordance With the Brown Act.
03. ROLL CALL OF COUNCIL MEMBERS
PRESENT: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA,
MAYOR PRO TEM SOTO AND MAYOR SOLACHE
ABSENT: NONE
STAFF PRESENT:
City Manager Hernandez, City Attorney Tapia, City Treasure Cuellar, City Clerk Quiñonez, Community Development Director Linares, Human Resources Director Matson, Public Works Director Lee, Recreation Director Flores and Technology Director Han.
04. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by the Lynwood Sheriff’s Explorers.
05. INVOCATION
The invocation was offered by City Clerk Quiñonez.
06. PRESENTATIONS/PROCLAMATIONS
• Update on Law Enforcement Issues.
• City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
The following individual(s) addressed City Council: Mr. Armando Velasquez and Mr.
Erick Medal presented a written comment.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
The following individual(s) addressed City Council: Mr. Joaquin Mesinas, Ms. Maria Viera and Ms. Maricruz Sanchez.
25 Consent Calendar
All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action.
Council Member Munoz-Guevara requested item number 07.05 and 07.06 be considered for separate action.
MOTION: It was moved by Council Member Muñoz-Guevara, seconded by Council Member Flores to approve the balance of the consent calendar. Motion carried by 5/0 vote.
ROLL CALL:
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA,
MAYOR PRO TEM SOTO AND MAYOR SOLACHE.
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
07.01. APPROVAL OF THE WARRANT REGISTER
Approved and Adopted RESOLUTION NO. 2024.023
ENTITLED: A RESOLUTION OF THE CITY OF LYNWOOD CITY COUNCIL APPROVING THE WARRANT REGISTER DATED MARCH 19, 2024
07.02. PREVIOUS MEETING MINUTES
Approved Action Minutes for January 16, 2024 Closed Session and Regular Meeting; February 6, 2024 Closed Session and Regular Meeting; February 20, 2024 Regular Meeting and March 5, 2024 Regular Meeting
07.03. SECOND QUARTER FINANCIAL REPORT FISCAL YEAR 2023-24 Received and Filed
SECOND QUARTER FINANCIAL REPORT FISCAL YEAR 2023-24
07.04. APPROVAL OF SPECIAL EVENT PERMIT – CIRCO HERMANOS CABALLERO Approved and Adopted RESOLUTION NO. 2024.024
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING THE CIRCUS HERMANOS CABALLERO EVENT FOR MAY 8, 2024 – JUNE 5, 2024 26 07.05. FIRST AMENDMENT TO BOWMAN INFRASTRUCTURE ENGINEERS FOR ON-CALL
PROFESSIONALARCHITECTURAL SERVICES
Mayor Solache recused himself from this item.
MOTION: It was moved by Council Member Camacho, seconded by Council Member Flores to approve the item. Motion carried by 3/1/1 Abstention vote.
ROLL CALL:
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA
AND MAYOR PRO TEM SOTO
NOES: NONE
ABSTAIN: MAYOR SOLACHE
ABSENT: NONE
Approved and Adopted RESOLUTION NO. 2024.025 AND ON-CALL GENERAL
ENGINEERING SERVICES CONTRACT WITH BOWMAN
INFRASTRUCTURE ENGINEERS TO ADD ON CALL
PROFESSIONAL ARCHITECTURAL SERVICES
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE FIRST AMENDMENT TO THE ON-CALL GENERAL
ENGINEERING SERVICES CONTRACT WITH BOWMAN INFRASTRUCTURE
ENGINEERS TO ADD ON CALL PROFESSIONAL ARCHITECTURAL SERVICES AND
AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AMENDMENT
07.06. FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HDL FOR
BUSINESS LICENSE SERIVCES
MOTION: It was moved by Council Member Muñoz-Guevara, seconded by Council Member Flores to approve the item. Motion carried by 5/0 vote.
ROLL CALL:
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA,
MAYOR PRO TEM SOTO AND MAYOR SOLACHE.
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Approved and Adopted RESOLUTION NO. 2024.026 AND FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT WITH HDL
FOR BUSINESS LICENSE SERVICES
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE FIRST
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HDL FOR
BUSINESS LICENSE SERVICES
27 07.07. CERTIFICATION, REVIEW, AND GRANTING OF UTILITY USER'S TAX EXEMPTIONS FOR CALENDAR YEAR 2024
Approved and Adopted RESOLUTION NO. 2024.027
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE CERTIFIED LIST OF UTILITY USER'S TAX EXEMPTIONS FOR THE PERIOD OF JANUARY 1, 2024 THROUGH DECEMBER 31, 2024, AND GRANTING
EXEMPTIONS TO THE INDIVIDUALS ON THE CERTIFIED LISTS
07.08. SiFi NETWORK'S PROPOSAL TO TRENCH USING AN 'E-DESIGN' WITHIN THE
CITY OF LYNWOOD
Approved and Adopted RESOLUTION NO. 2024.028
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR OR DESIGNEE TO DENY SIFI NETWORK’S PROPOSAL TO TRENCH USING AN ‘E-DESIGN’ WITHIN THE CITY OF LYNWOOD New/Old Business
08.01. ACCEPTANCE OF 2024 DODGERS DREAMTEAM YOUTH BASEBALL/SOFTBALL
GRANT PROGRAM
MOTION: It was moved by Council Member Camacho, seconded by Mayor Pro Tem Soto to approve the item. Motion carried by 5/0 vote.
ROLL CALL:
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA,
MAYOR PRO TEM SOTO AND MAYOR SOLACHE.
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Approved and Adopted RESOLUTION NO. 2024.029 AND AN AGREEMENT WITH
THE LOS ANGELES DODGERS FOUNDATION FOR THE
2024 DODGERS DREAMTEAM LYNWOOD YOUTH
BASEBALL AND SOFTBALL PROGRAM
ENTITLED: A RESOLUTION OF THE LYNWOOD CITY COUNCIL APPROVING AN AGREEMENT WITH THE LOS ANGELES DODGERS FOUNDATION FOR THE 2024
DODGERS DREAMTEAM LYNWOOD YOUTH BASEBALL AND SOFTBALL
PROGRAM
28 08.02. MOTOROLA AUTOMATED LICENSE PLATE READER CAMERA PROJECT
COMPLETION
MOTION: It was moved by Council Member Flores, seconded by Council Member Camacho to approve the item. Motion carried by 5/0 vote.
ROLL CALL:
AYES: COUNCIL MEMBERS CAMACHO, FLORES, MUÑOZ-GUEVARA,
MAYOR PRO TEM SOTO AND MAYOR SOLACHE.
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Received and Filed
MOTOROLA AUTOMATED LICENSE PLATE READER CAMERA PROJECT
COMPLETION
ADJOURNMENT
At 7:24 p.m., it was moved by Council Member Flores, seconded by Mayor Pro Tem Soto to adjourn the Regular Lynwood City Council Meeting.
Maria Qui ňonez, City Clerk José Luis Solache, Mayor
/nb
29 AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Mark Flores, Director of Recreation and Community Services SUBJECT:
NAMING OF GRAND MEETING ROOM AT HENNING YOUTH CENTER
Agenda Item # 8.3.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
OFFICAL NAMING OF THE GRAND ASSEMBLY ROOM WITHIN THE HENNING YOUTH CENTER IN HONOR OF KYEISHA JACKSON.”
Background:
Staff is requesting approval from the City Council to name the grand meeting room located inside the Henning Youth Center in honor of 14-year City employee Kyeisha “Ky” Jackson.
Discussion and Analysis:
The City of Lynwood has an established history of naming buildings and facilities in honor and in the name of individuals that have made a significant contribution to the Lynwood community. For example, the following facilities are named after persons that have made significant contributions to Lynwood:
A.J. Bateman Hall (In honor of former City Manager)
John D. Ham Park (In honor of former Councilmember)
Robert Henning Youth Center (In honor of City’s first African-American Mayor) Lucy Avalos Center (In honor of former community champion)
Staff is respectfully requesting authority to name the grand meeting room inside of the City Council City Council Regular Meeting 30
Henning Youth Center after Kyeisha “Ky” Jackson. This action will serve to honor Ms.
Jackson’s 14-years of distinguished service to the City of Lynwood as a model employee, public servant and to the impact she made on countless colleagues and Lynwood residents.
Life Timeline Highlights:
Born: August 2nd, 1988
2006 Graduates from Lynwood High School
2010 Hired by the City of Lynwood
2017 Marries: Russel Witherspoon 2020 First Child: Amor Witherspoon 2022 Second Child: Azahra Witherspoon
Kyeisha Jackson was raised in the City of Lynwood - attending Abbott Elementary School and then graduating from Lynwood High School in 2006. Personally, Ms. Jackson was an active Lynwood community member – as a youth growing up in the City’s youth sports programs and as an adult, frequently enjoying community events when she wasn’t working them.
Professionally, Ms. Jackson was a beloved and highly respected member of the City of Lynwood team and served honorably in the Recreation & Community Services Department for 14-years. Her passion was the City’s Tiny-Tots program that she fought to return to the service of the community coming out of the pandemic. Sadly, the community and her colleagues where devastated to learn of her unexpected passing on February 26, 2024. Staff believes that her exemplary and extended service to the City and community is worthy of recognition in the form proposed.
Through adoption of the accompanying resolution, staff requests authority to name the grand meeting room located within the Henning Youth Center in honor and memory of Kyeisha “Ky” Jackson. If the recommended action is approved, appropriate signage will be developed and posted at the entrance of the room. Future references to the room (for rentals, meetings, events, etc.) will reflect the dedication.
Fiscal Impact:
The recommended action does not require an additional appropriation. Funding for any signage expense will come from the adopted FY 23/24 budget of the Recreation & Community Services Department.
Coordinated With:
City Manager
City Council City Council Regular Meeting 31
Resolution - Naming Facility in Honor of Kyeisha_Jackson.doc Finance
City Attorney
ATTACHMENTS:
Description
City Council City Council Regular Meeting 32
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE OFFICAL NAMING OF THE GRAND ASSEMBLY ROOM
WITHIN THE HENNING YOUTH CENTER IN HONOR OF KYEISHA JACKSON WHEREAS, Lynwood’s Henning Youth Center is located at 11409 Birch Street, Lynwood, California; and
WHEREAS, the Lynwood City Council has historically named buildings and other facilities after individuals that have significantly contributed to the quality of life of Lynwood residents, such as Bateman Hall, Avalos Center and the John D. Byork Building (train depot); and
WHEREAS, Kyeisha “Ky” Jackson (Witherspoon) commendably served the Lynwood community for 14-years as an exemplary employee of the City of Lynwood. Ms. Jackson grew up in Lynwood, attended Lynwood schools from elementary through high school and participated in Lynwood programs as a youth. Her professional career began as a City employee in 2010, where she successfully served for 14 years. As a beloved member of the Lynwood team, Ms. Jackson was a champion of the City’s programs serving pre-K youth. Her efforts were instrumental in reviving the City’s Tiny-Tots program as part of the City’s post-pandemic recovery; and
WHEREAS, the City wishes to recognize and honor Kyeisha Jackson’s years of exemplary service as a City employee and her dynamic impact to the Lynwood community by naming the grand room within the Henning Youth Center in her honor.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council for the City of Lynwood finds and declares that the forgoing recitals are true and correct, and incorporates said recitals fully into this Resolution as substantive findings.
Section 2. The City Council declares that the grand room located within the Henning Youth Center shall be named in honor of Kyeisha “Ky” Jackson.
Section 3. The City Council authorizes the City Manager and/or his authorized representative/s to complete the actions necessary to formalize the naming of the designated space.
Section 4. The City Council further authorizes the Mayor to execute this Resolution for and on behalf of the City of Lynwood.
Section 5. This Resolution shall take effect immediately upon its adoption.
33 Section 6. The City Clerk shall certify as to the adoption of this City Council Resolution.
PASSED, APPROVED AND ADOPTED THIS 2nd day of April 2024. __________________________
Jose Luis Solache, Mayor
ATTEST:
___________________________ __________________________
Maria Quinonez, City Clerk Ernie Hernandez, City Manager APPROVED AS TO FORM: APPROVED AS TO CONTENT:
___________________________ __________________________
Noel Tapia, City Attorney Mark Flores, Director of Recreation & Community Services
34 STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at its regular meeting thereof held in the City Hall of the City on the _________day of____________, 2024 and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. _________ on file in my office and that said resolution was adopted on the date and by the vote therein stated.
Dated this ______ day of ________________, 2024.
___________________________
35 City Clerk, City of Lynwood
36 AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Julian Lee, Director of Public Works
SUBJECT:
APPROVE
CIVILTEC ENGINEERING TO
PROVIDE PROFESSIONAL
ENGINEERING SERVICES FOR THE REHABILATION DESIGN AND
SITE IMPROVEMENTS OF WELL 11, CIP PROJECT NO. 4011.68.108 .
Agenda Item # 8.4.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CIVILTEC ENGINEERING TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE REHABILITATION DESIGN AND SITE IMPROVEMENTS FOR WELL 11, CIP PROJECT 4011.68.108, FOR A TOTAL NOT TO EXCEED AMOUNT OF $261,065.” Background:
Well 11 was drilled in 1950 and was one of five wells that supplied groundwater to the City providing around 15% of the City’s water supply. In 2018, Well 11 was taken out of service due to detection of trichloroethylene (TCE), perchloroethylene (PCE), and 1,4-dioxane levels above the maximum contaminant level (MCL).
The City worked with the Water Replenishment District (WRD) on a grant for the design and installation of a Granular Activated Carbon (GAC) treatment system to remove the contaminants below the MCL. The GAC treatment system was completed in September 2022.
After the GAC treatment system was installed, the system was shut down due to high bacterial levels.
City Council City Council Regular Meeting 37
Staff worked with Besst Technology to determine the source of the high
bacterial levels and
corrective measures needed
. It was determined that the well casing, which is over 74 years old was contributing to the
high
bacterial levels and that a new well liner should be installed to reduce the bacterial levels and to have Well 11 back into service.
Discussion and Analysis:
On December 19, 2023, the City awarded Civiltec Engineering a contract for On-Call Professional Services, acknowledging their specialized expertise in design and construction of similar groundwater well projects throughout Southern California. Civiltec’s expertise is valuable as the City utilizes local groundwater as its major water supply source.
Staff requested a proposal from Civiltec (Task Order #1) for engineering services for the design of a new well liner, a new well pump & motor, upgrading the existing electrical motor control center with emergency electrical generator connections, upgrading the SCADA system, coordination of replacement of the GAC and site improvements.
Civiltec will coordinate their work effort with City staff, SCADA consultant and the Water Replenishment District (WRD) with respect to water quality, water treatment and design of a new liner, pump, and electrical upgrades.
Task
Description
Cost
1 Professional Design Services for the Rehabilitation and Improvements for the City of Lynwood’s Well 11
$ 261,065
Total
$ 261,065
Fiscal Impact:
The City’s adopted Fiscal Year (FY) 2023-24 budget for this project is $275,000 from Water Fund. No additional appropriation is needed.
Coordinated With:
City Manager’s Office
Department of Finance and Administration Services
ATTACHMENTS:
City Council City Council Regular Meeting 38
Civiltec's Proposal for Lynwood's Rehabilitation of Well 11.pdf Lynwood - Well 11 RFP 012524.pdf
Resolution - Civiltec Engineering Well_11_Design_Award.docx Description
City Council City Council Regular Meeting 39
40 Civil, Water, Wastewater, Drainage, Transportation and Electrical/Controls Engineering ● Construction Management ● Surveying California ● Arizona
Civiltec Corporate Address| 605 E. Huntington Drive, Suite 206, Monrovia, CA 91016 | P: 626.357.0588 City of Lynwood February 20, 2024
Public Works Department
11330 Bullis Road
Lynwood, CA 90262
Attn: George Cambero, Utility Manager Email: [email protected] Subject: Proposal for Professional Engineering Servicers for Rehabilitation and Improvements of Well 11
Dear Mr. Cambero,
The City of Lynwood (Lynwood) compiled an extensive Five -Year Capital Improvement Plan (CIP) of water and sewer projects to be completed in the coming fiscal years (FY). Well 11, originally drilled in 1950, was taken out of service in 2018 (briefly in service for seven days in 2022) due to the contaminants. Since then, Lynwood has constructed a n on- site water treatment plant. Now the FY 23/24 CIP desires to rehabilitate Well 11 to work with the new treatment facility. This includes a new well liner, well pump, and motor with a variable speed drive, pump to waste system, piping, electrical, and housing for the well. An experienced consultant will need a multi-disciplinary versed team to complete the design of these improvements.
Lynwood will benefit from Civiltec Engineering, Inc.’s (Civiltec) diverse experience, communicative nature, and innovative solutions. Civiltec has the desired experience, completing 260+ well related projects of varying sizes with different constraints such as residential, educational, heavily traffic, or commercial areas. Moreover, 37 of these well projects were designed in the last five years. Many of these projects included survey, electrical upgrades, treatment systems, piping, and construction management services. Utilizing our research and knowledge of these systems will be very beneficial to Lynwood as this project progre sses. Civiltec provides high-quality engineering services with the utmost level of integrity. We believe our expertise in delivering solutions specific to your needs will be instrumental in maintaining and cultivating a strong relation with you.
David H. Song, PE is our proposed project manager who brings 20+ years of industry experience and 63 well related projects. He is based in our Monrovia Office located only 40 minutes from Lynwood’s offices. Our team will use state- of-the-art communication tools, quality assurance/quality control (QA/QC) programs, and our enthusias m to commit to serving Lynwood with the best possible project outcomes. As a firm Principal, I have the authority to execute and bind this contract if you have any questions, please contact me at 626-357-0588 or [email protected].
Sincerely,
David H. Song, PE
Principal, Senior Project Manager
CIVILTEC ENGINEERING, INC.
Founded in 1986 in Monrovia, CA
under the principals of innovated
thinking and premier quality.
PROJECT MANAGER / OFFICE
INFORMATION
David Song, PE
Principal, Sr. Project Mgr.
605 E. Huntington Dr., Ste. 205,
Monrovia, CA 91016
(p) 626.357.0588
(e) [email protected]
41 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
TABLE OF CONTENTS
Firm Organization, Credentials, and Background ..................................................................................... 1 Legal Organization .............................................................................................................................................................. 1 Financial Stability ................................................................................................................................................................ 1 Proposed Subconsultants Profile .................................................................................................................................. 1 Approach to the Project ...................................................................................................................................... 2 Project Understanding ....................................................................................................................................................... 2 Scope of Work ....................................................................................................................................................................... 2 Civiltec’s Management Approach ................................................................................................................................... 6 Unique Qualities ................................................................................................................................................................... 6 Civiltec’s Project Experience ............................................................................................................................................ 7 Qualifications of Proposed Personnel............................................................................................................ 8 Readiness to Provide Services ........................................................................................................................ 10 Additional Statements ....................................................................................................................................... 11 Fee Proposal .......................................................................................................................................................... 11
42 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
FIRM ORGANIZATION, CREDENTIALS, AND BACKGROUND
Established in 1986 as a “C Corporation” on the principles of innovative thinking and premier quality.
Civiltec continues to grow with six offices supported by 62+ employees throughout Arizona and California. Our team is made up of professional engineers, land surveyors, certified floodplain managers (CFM), engineers -in-trainings (EIT) and support staff including project managers, designers, CADD technicians, surveyors, and administrative personnel. The Civiltec perk is that we are not too big or small meaning we can be there as needed in an efficient and affordable fashion to guarantee depth, quality, and adherence to schedules and budgets.
Legal Organization
Corporate ownership consists of the following professionals: W.
David Byrum, PE, President; Chris Dusza, PE, CFM, Vice President; Shem Hawes, PE, Principal; David Song, PE, Principal (your proposed project manager) ; and Andrew Shroads, PE, CFM, Principal. Civiltec is registered as a Small Business Enterprise with the U.S. Small Business Administration.
Financial Stability
We are financially strong and stable firm taking measures to stay one step ahead of the economic climate. We have never experienced profit losses, even during the direst economic circumstances. Our reputation and the quality of our work is paramount. Civiltec has never filed bankruptcy nor do we have any planned office closures or impending mergers. We have never had a project go to litigation. Our clients can take comfort in our strong balance sheets.
Proposed Subconsultants Profile
ENGEO Hydrogeological Qualifications
ENGEO brings a highly experienced team of hydrogeologists with local knowledge of well design, well rehabilitation, well construction and development, and testing in the Southern California groundwater basins. ENGEO staff have a long and successful approach to accurately complete formation sampling and sieve analysis to select the filter pack gradation, which is critical to initial well development and achieving sand -free, efficient, high -capacity municipal supply wells. ENGEO has extensive relevant groundwater well design and construction management experience throughout Los Angeles and Orange counties. Their current professional staff have more than 50 years of combined experience with the design, construction and testing of production wells, injection wells, and monitoring wells. ENGEO’s Southern California hydrogeology staff have completed the planning, design, construction oversight, development, and testing of over 60 municipal supply wells Our Offices
Fullerton, CA
Monrovia, CA
Upland, CA
Peoria, AZ
Prescott, AZ
Phoenix, AZ
5 Staff Total
3 PEs
16 Staff Total
4 PEs
3 EITs
1 PLS
8 Staff Total
2 PEs
2 EITs
11 Staff Total
2 PEs
3 EITs
12 Staff Total
4 PEs
2 PLSs
5 Staff Total
2 PEs
1 EIT
43 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
and includes the design, construction, and testing of 15 new or refurbished high -capacity municipal supply wells in the past 5 years. They provided design and construction services for deep municipal production wells in Central and West Coast Basins for Water Repl enishment District- Los Angeles Department of Water and Power (LADWP) at the 99th Street Well Field and West Basin Municipal Water District Brewer Desalter Well. Additional well experience throughout California provides a well-rounded and consistent history of successful well projects for their clients.
APPROACH TO THE PROJECT
Project Understanding
Lynwood wishes to produce treated water from the
existing groundwater production Well 11 . Well 11,
originally drilled in 1950 via cable tool method, is
located at 11646 Bellinger Street and is at a depth of
956 feet. In 2018, the well was put out of service due
to the presence of trichloroethylene (TCE) and
concentrations above the state regulated maximum
contaminant levels (MCL). The well remained offline
until September 2022 when a granular activated carbon (GAC) treatment syst em was installed and permitted by the State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW).
Well 11 was put back in service but quickly shut down due to elevated bacterial counts detected in the treatment system. Vertical profiling of the well was performed, and water quality samples were subsequently tested finding additional contaminants of perchloroethylene (PCE) and 1,4- dioxane.
Additionally, the well video survey identified pitting in the casing and sediment infill which buried the two lowest screens. It was determined the existing casing may be structurally impaired resulting in the recommendation that a new 12-inch stainless steel liner be installed within Well 11.
The main goal is to place Well 11 back in service of its commun ity and utilize the recently installed GAC treatment system to remove contaminants. This will be realized by constructing a new well liner, equipping the well with an appropriately sized well pump and motor, pump to waste discharge, motor control center (MCC) with a variable frequency drive (VFD), replacing the existing well building, and upgrading the disinfection and SCADA systems. Additionally, conceptual design of the site improvements will be provided . Other tasks necessary for this project include permitting with DDW and the Lynwood Public W orks and Building and Safety departments. Complete plans, specifications, and cost estimate (PS&E) package will be prepared ready for bidding and construction.
The team will provide support services throughout the bidding process.
Scope of Work
Phase 1: Preliminary Design
Task 1 – Project Management
Civiltec will schedule a kick -off meeting with
Lynwood and stakeholders to discuss project
information, operational parameters, formalize
design criteria, goals, schedules, site constraints,
potential conflicts, and requirements. An agenda
and kick -off meeting minutes will be prepared
with action items. We have budgeted for 10
additional meetings to be coordinated and
scheduled to go over progress, review, and
milestone meetings. Project management tasks
include, but are not limited to, developing, and
maintaining schedules, personnel and
subconsultant management, managing
deliverables, preparation of invoices, and
ensuring stakeholder satisfaction. Schedules
will be updated throug hout the duration of the
project and submitted to Lynwood.
Task 2 – Document Review and Utility Research
Civiltec will review all documents provided by
Lynwood that include as -built drawings,
reports, letters, contractor quotes, water quality
44 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
data, video s urveys, well production data,
operation manuals, and technical
memorandums for the existing well and
treatment system. We will obtain records of
existing utilities and prepare notices to each
utility company to request record documents to
verify the size, location, and depth of facilities
within the project limits. Utility research
performed may include, but is not limited to,
existing water, sewer, storm drain, gas,
telephone, electrical, cable TV, fiber optic and oil.
We will perform a record and data sea rch
consisting of survey information (assessor
maps, parcel maps, records of survey, right -of-
way maps, easement documents, etc.) obtained
as a part of research efforts.
Task 3 – Topographic Survey and Field Investigation
Civiltec will prepare a topographic survey of the
project limits. We will establish the control
survey points using benchmark and centerline
tie information and plot right -of-way and lot
lines in accordance with record mapping and
field monuments. We will take field shots of
manholes, water valve covers, water meter
boxes, fire hydrants, drainage features, poles,
edge of pavement, curb and gutter, sidewalk,
trees, parkways, catch basins, and other visible
aboveground facilities within the project limits.
We will dip the sewer manholes and storm drain
catch basins and record inverts. A title report
will be ordered and reviewed for the grant deed,
easements, and additional documents to plot
boundaries. Furthermore, we will perform site
field walks to confirm facilities identified in the
topographic survey and review any site changes
or constraints to aid in the project design.
Task 4 – Base Mapping
Civiltec will combine the topographic
information obtained from the field survey and
investigation, survey mapping, title report
documents, and util ity information obtained
from research to prepare a base map of the
project area. The base map will include adjacent
street centerlines, easements, property lines,
above ground features, well piping, equipment,
building, treatment plant and utilities within the
project limits.
Task 5 – Well Assessment
Civiltec will team with ENGEO’s principal
hydrogeologist to assess the well based on
document review in Task 2 and perform a
current video inspection and caliper and
deviation surveys of the existing well. The
caliper and deviation survey will determine
what liner diameter is feasible. ENGEO will also
determine static water level trends, water
quality trends, sand production and the historic
and recent specific capacity of the well.
A Preliminary Design Memoran dum will be
provided to summarize findings from the well
assessment. The memorandum will include an
assessment of the overall condition of the well
and recommendations for liner design,
installation, and chemical and mechanical
cleaning. The report will outline the approach to
well rehabilitation and redevelopment.
Phase 2: Final Design
Drawings will be prepared in AutoCAD Version
2023 (saved down for Lynwood use), on 24-inch
by 36-inch plan sheets in scale appropriate for
the project. Submittals will be pr ovided at the
60%, 90% and f inal levels. Plans will include a
title, general notes, civil, mechanical, structural,
electrical, and instrumentation and control
sheets. Each discipline will include plan views,
sections, and details as appropriate for clear
direction of construction. Each submittal will
also include technical specifications and an
engineer’s cost estimate. Following each design
submittal, a meeting will be scheduled with
Lynwood to review and obtain comments.
Task 1 – Well Liner Design
Well liner design will include a well schematic of
the liner, filter pack and sanitary seal. Details
will present the tubing orientation. Drawings
will also include a site plan depicting the staging
areas, water supply and waste discharge piping.
Task 2 – Well Equipping Design
Well equipping design will consist of the layout
of the well discharge and pump -to-waste well
pump piping including section and details for
the control valves, pre -lube system, well
discharge head to we ll liner connection, well
45 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
liner tubing extensions, well pump and motor,
pump pedestal, well accessories (flow meter, air
valves, pressure, and sample taps), disinfection
system and connections. Control valves will be
serviced to ensure automatic operation of pump
start up and pressure relief upon power failure.
Design will also include hydraulic calculations to
properly size the well pump through the well
pump column, sand separator, discharge piping,
various fittings and valves, and the treatment
system to confirm the pump has enough total
dynamic head to pump into the distribution
system.
Task 3 – Well Building Design
The well building is proposed to be a
prefabricated building. Design will include the
building foundation/footings and layout of all
appurtenances for the prefabricated building
such as doors, ventilation, penetrations, and a
skylight with access to the well pump through
the roof. Civiltec will coordinate with a
prefabricated building manufacturer to ensure
the drawings and specifications repr esent all
components for a turn-key installation.
Design will also include structural calculations
for the building foundation/footing based on
information provided by the prefabricated
building manufacturer. It is assumed the
manufacturer will provide al l structural
calculations for the prefabricated building.
Task 4 – Electrical, Instrumentation and Controls
Design
The existing metered service switchboard is
located inside the well building with overhead
service from S outhern California Edison (SCE).
Due to the close proximity of the wellhead, the
existing switchgear does not meet working
space requirements per the National Electrical
Code and will need to be removed. The electrical
design will include the installation of a new
480V, 3-Phase metered service switchboard and
MCC outdoors within NEMA 3R enclosures. The
MCC will feed the new well pump VFD as well as
the disinfection and treatment system s
electrical loads.
The sites’ instrumentation and control system s
will be upgraded. We will incorporate
hardwired controls from the well pump VFD to
well pump system valves, for example a pump-
to-system valve, pump-to-waste valve, and pre -
lubrication valve. A new site programmable
logic controller (PLC) panel will be in stalled as
part of the new electrical switchgear lineup. All
new and existing input/output signals (IO) will
be routed to the location of the new PLC panel
including the following: well pump valves and
instrumentation, well pump VFD IO, disinfection
system IO, and treatment system
instrumentation. The instrumentation and
controls design will also include a new
submersible well level transmitter and well
pump discharge header magnetic flowmeter.
We will coordinate with Lynwood’s preferred
SCADA integrator t o determine the PLC panel
and telemetry system equipment to be installed.
Additionally, we will develop process and
instrumentation diagrams ( P&IDs) for the site
that incorporate existing treatment and
disinfection systems, as well as a new well
pumping system.
Task 5 – Site Improvements Conceptual Design
A conceptual plan will be prepared for the site
improvements that include site security,
lighting, fencing, gat es, driveway approaches,
and paved access. Additionally, a conceptual
landscape plan will be prepared for a water
conservation garden along Bellinger Street. An
engineer’s cost estimate will be prepared for the
site improvements. It is understood that
Lynwood will decide the limits of improvements
and the design of final site improvements will be
solicited under a separate contract.
Task 6 – Contract Specifications
Civiltec will prepare the contract documents
utilizing Lynwood’s standard specifications for
the project that will include the notice to invit e
bids, instruction to bidders, proposal and bid
schedule, sample agreement, general conditions,
special provisions, and technical specifications.
Specifications will be prepared in CSI format.
Technical spe cifications will include well
cleaning, bottom seal, liner installation, chemical
46 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
treatment, well development and well pump
station for the well liner. Specifications for well
equipping will include sections related to the
civil, mechanical, structural, el ectrical,
instrumentation and controls elements.
Additionally, a list of manufacturers and models
of equipment will be prepared for Lynwood’s
review and approval.
Task 7 – Engineer’s Cost Estimate
Quantities and cost estimates for the items
determined from the construction drawings and
specifications will be prepared. Cost estimation
is based on the procedures and values from BNI
Public Works Cost Book and past bids
administered on similar construction projects.
Construction costs will consider material,
prevailing wage labor, and equipment costs for
accurate cost estimates. The itemized cost
estimate will match the bid schedule as included
in the contract proposal.
Phase 3: Permitting and Coordination
Task 1 – DDW Operating Permit
Civiltec will meet with DDW personnel to inform
them of the project objectives and provide all
necessary forms, plans and documents to
support the operation of the well and treatment
system for active service. Correspondence will
be performed to ensure reviewers have a full
understanding of the project and any questions
or clarifications answered. The process will be
pursued until the permit is obtained.
Task 2 – Lynwood Permits
It is anticipated that a public works permit will
be required for work outside of the property in
street right -of-way. Engineered traffic control
plans will be provided if required. Also, a
building permit will likely be required for the
replacement buildi ng. The new building is
proposed to be a prefabricated building. Forms,
plans, documents, and calculations will be
submitted to each respective department to
start the permitting process. Permits will be
pursued until obtained.
Task 3 – Carbon Media Coordination
Coordinate with suppliers of carbon media to
ensure the appropriate materials are specified
for the carbon change out. Review the flow
process and discharge requirements and ensure
it is specified for the supplier or contractor and
ensure they conform to all specifications.
Task 4 – SCE Coordination
We will coordinate with SCE to supply a 480V, 3-
Phase, service to the site. SCE may elect to install
a new pad mounted transformer per their latest
Electrical Service Requirements Standard. Our
plans will show transition from overhead to
underground service as required by SCE. The
key to a successful project is coordination with
the SCE planner early in the design process. We
will forward standard SCE forms after we
receive notice to proceed so that SCE can begin
their design as early as possible. Additionally,
we will be following up with the SCE planner at
regular intervals during design.
Per SCE standards and requirements, we will
convert the electrical CAD base files to SCE’s
CAD standards and forward to the SCE planner.
SCE will utilize the converted files for
development of their final service work order
plans.
Phase 4: Bidding Support Services
Task 1 – Advertise for Bidding Services
Civiltec will attend a pre -bid job walk and
prepare minutes of the meeting. Response to
requests for information will be prepared for
review by Lynwood and issued to bidders as
appropriate. We will prepare necessary
sketches of design details to clarify any issues
during bidding. Bids will be evaluated, pricing
validated and a recommendation for award will
be issued.
Deliverables
•
Agenda, kick-off meeting minutes with action items
•
Base map of the project area
•
Well rehab and liner preliminary design memorandum
•
60% Design Submittal and Technical Specifications
•
90% Design Submittal and Technical Specifications
•
Final Design Submittal and Technical Specifications
•
Engineers Cost Estimates (each submittal)
•
Conceptual site improvement plan
•
List of manufacturers and models of equipment
47 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
Civiltec’s Management Approach
Civiltec follows a simple four -part philosophy to promote the timely and effective completion of all projects and reduce the need for amendments to contracts and/or change orders. Our decision - making process is based on the consensus of ideas and
information from the entire project team to ensure that sound and intelligent recommendations and solutions are reached. It is our belief that with a complete understanding of your goals, project requirements, potential utility
conflicts, and stakeholder/agency requirement s and
concerns that we can prepare a highly efficient, economical, and practical work plan and tailor an approach with the best available technical resources. Our teams are versed in working on wide ranges of scopes and phases. Civiltec is organized in a way that we can quickly form one -person team to twenty -person teams to accomplish any sized project.
Unique Qualities
Problem Resolution. We believe that two heads are better than one and through this belief we ensure firm and sensible resolutions by fos tering a communicative team environment. This is fundamental to formulating sound and cost-effective solutions to issues that can arise on a project.
Cost Estimating. Civiltec maintains a comprehensive library of previous project construction costs which includes internal and external engineer’s opinion of likely costs associated with construction.
We also utilize recent contractor bid tabulations and current construction cost publications for estimating unit costs for bid schedule items.
Schedule and Budget Control. We have an excellent track record of producing complete, quality, and timely PS&E and construction documents because we realize that time is money. Project budgets are determined using man -hour breakdowns by staff members for each task. Based on these estimates and staff readiness, project schedules are developed in Microsoft Project and maintained through the overall project schedules. Schedules are used in communication with our clients and our staff, so all expectations and budgets are met.
QA/QC. Civiltec’s project manager works with the principal -in-charge (PIC) for the oversight, management, and implementation of the QA/QC processes. All documents (reports, drawings, sketches, specifications, technical provisions, calculations, etc.,) ar e subject to an internal QA/QC.
Design inputs, such as applicable municipal, county, state and federal codes and standards, contract documents and other applicable quality and technical requirements are reviewed for applicability and incorporated, as needed.
48 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
Civiltec’s Project Experience
Civiltec shares your commitment to efficient, innovative, high-quality infrastructure and will provide the engineering support that maintains the quality of life your residents deserve. Providing additional professional engineering services and designing CIP proje cts is the core of our business.
Throughout the past 5+ years, we averaged 148 new projects annually in California, ranging from small to large in both size and budget. We have designed and managed construction for a variety of water, sewer, street, and storm drain improvement projects. Our reputation and the quality of our work is paramount to us.
49 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
QUALIFICATIONS OF PROPOSED PERSONNEL
Personnel in our proposed team are experienced public works engineers, construction managers and qualified observation staff with combined 289+ years of technical experience. All work assigned to us will be managed out of our Monrovia office. Civiltec prides itself on personal service and is proud of our reputation for fast responsiveness and high-quality standards. An organizational chart of our proposed team is shown below followed by key team member’s qualifications. No person designated as key to the project will be removed or replaced without prior written concurrence of Lynwood.
David Song, PE – Project Manager
Education: B.S., Civil Engineering,
University of California, 2004
Registration: Professional Engineer,
California No. 76613 | Office: Monrovia
David has 20+ years ( 18+ with Civiltec ) of
engineering and project management
experience in potable water infrastructure
design, engineering, and construction
management. Responsibilities include project
management, supervision of design staff, client
correspondence, management of project
budgets and schedules , technical writing and
planning, hydraulic analysis, and modeling,
developing PS&E packages , construction
50 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
management and performing project plan
checks. David has been responsible for the
design and project management of more than
500,000 LF of distributi on and transmission
pipelines and construction traffic control plans,
pump stations, wells, and reservoirs. He is very
familiar with secur ing permits with public
agencies and cities including Los Angeles,
Orange and Ventura Counties, railroad
authorities, DDW and Caltrans.
W. David Byrum, PE –
Principal-in-Charge
Education: B.S., Mechanical Engineering,
University of California, 1977
Registration: Professional Civil Engineer,
California No. 43296 | Office: Monrovia
David has 45+ years ( 31+ with Civilte c) of
experience as a systems planner, design
engineer, project manager, principal engineer,
and construction manager. As President of
Civiltec and Principle-in-Charge of this contract
he will ensure that each project is of the highest
quality deliverable to Lynwood . He is an expert
in the planning and design of water distribution
and transmission pipelines, water treatment
plants, booster pumping stations, steel and
concrete reservoirs, groundwater wells,
specialty valving stations, storm drains and
street improvement projects. He is versed in the
preparation of regulatory agency compliance
reports and technical studies to ensure water
purveyors remain in compliance with current
regulations.
Terry Kerger, PE – QA/QC Manager
Education: B.S. Civil Engineering, California
State University, Los Angeles, 1985
Registration: Professional Civil Engineer
California No. 34896 | Office: Monrovia
Terry has 5 0+ years (19+ with Civiltec) of
experience in project m anagement, design, and
construction of civil engineering projects. His
experience includes flow computations for
master plans, hydraulic calculations, more than
50 miles of water transmission mains (ranging
from 6 - to 30 -inches), flow control facilities,
pump stations, reservoirs, wells, treatment
plants, sewerage, water containment,
investigations of wellhead water treatment and
well water blending, hydraulic modeling, CIP
planning, telemetry system design, feasibility
studies for purchase of adjacent mutual water
systems, including system appraisal, financial
options, and identifying system upgrades, flood
control facilities, bikeway, roadway design,
structure design, grading plans, water master
plans, and agency plan check programs. Terry
conducted comput erized hydraulic network
analysis using Fluid Analysis and Simulation
Technique for several clients including Rowland
Water District and the cities of Manhattan
Beach, Thousand Oaks, Camarillo, Ontario, and
Beverly Hills.
Heber Torres, PE– Electrical Engineer
Education: B.S., Electrical Engineering,
University of Texas, 2000
Registration: Professional Electrical
Engineer, California No. 19970 , NFPA 70E
Electrical Safety in the Workplace Low Voltage
Trainer, ETAP Certified, UL508A Industrial Control
Panel Trainer | Office: Phoenix & Peoria
Heber has 21+ years (2+ with Civiltec ) of
extensive electrical and instrumentation design
and project management experience in the
water/ wastewater industry. His skillset is
predominately within the development of
electrical design plans and specifications,
control panel fabrication drawing design,
analysis, and design of wireless communication
systems, providing arc flash and coordination
studies, lighting/photometric plans, as well as
electrical safety procedures per National Fire
Protection Association (NFPA) 70E
requirements. Heber is a methodical, budget
conscious, and knowledgeable engineer and has
worked on electrical design, arc flash analysis,
and various other projects throughout Arizona,
California, Nevada, and Texas.
Tim Kwan, PE– Project Engineer
Education: B.S., Civil Engineering, California
State Polytechnic University, Pomona, 2020
Registration: Professional Civil Engineer,
California No. 95525 | Office: Monrovia
Tim has 5+ years (all with Civiltec ) of hydraulic
modeling and water engineering experience. He
is experienced at updating existing models,
calibrating models, troubleshooting models, and
51 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
creating operational scenarios, steady state,
simulations models, an d CIP project impact
models. In addition, he routinely creates
extended period scenarios, produces fire flow
results, and provides future system modeling
results that ultimately help create CIP projects
that benefit the client’s water system. Well
experience includes design of 13 wells. His
software experience includes ArcGIS
and InfoWater.
Chris Duncan, PLS–Survey Manager
Education: ABET Program,
Extension Courses in Land Surveying,
California State University, Los Angeles
Registration: Professional Land Surveying,
California No. 7745, | Office: Monrovia
Chris has been an active field and office land
surveyor for 41+ years (11+ with Civiltec ). He
has performed all aspects of surveying
throughout California and Arizona, including
construction staking, boundary surveys, control
surveys and topographic surveys. He excels at
major hillside subdivision work and is a member
of the American Congress on Surveying and
Mapping and National Society of Professional
Engineers. He manages work with Autodesk
CAD software, and various coordinate geometry
software products to process mapping data,
utilizing Trimble GPS equipment in conjunction
with Trimble TBC software, the Trimble SX -12
total station scanner, Trimble 5600 robotic total
station equipment, and DiNi 3 Series digital level
and invar rod, and Geodimeter total stations to
obtain accurate and precise field measurements
for base mapping. Using the California VRS
network with GNSS efforts and conventional
field measurements as secondary checks on
larger surveys allows many opportunities to
review work processes and keep closure errors
well within industry standards. With these tools
and Chris’s hands -on field experience, he will
keep up with demanding workflows tasks.
ENGEO | James Thurber, CEG, CHG,
Principal Hydrogeologist/Project
Manager| Hydrogeological Sub-
Consultant
Education: M.S., Geology, Colorado State
University, 1982 B.S., Geology, Californi a State
University, Northridge, 1976, BA, Geography,
California State University, Northridge,1976
Registration/Certifications: Certified
Hydrogeologist CA #162, Certified Engineering
Geologist CA #1458, Professional Geologist CA
#4197 | Office: Irvine | 320 Goddard Way, Suite
100, Irvine CA 92618| 949.529.3479 |
[email protected]
Prior to joining ENGEO, James Thurber led
Geotechnical Consultants, Inc. geologic and
hydrogeologic efforts. He brings 35 years of
experience and an in -depth knowledge of the
development, protection, and management of
municipal groundwater resources. His expertise
encompasses hydrogeologic assessment of
groundwater basins; aquifer characteristics
determination; water well site selection; water
well, injection well, and monitoring design;
management of well construction; and
assessment and development of well
rehabilitation programs.
READINESS TO PROVIDE SERVICES
The Monrovia office has served 116 clients equaling 640 new projects over the past 5 years of these 91% are with repeat clients. This demonstrates our excellent track record of producing complete PS&E documents correctly, thoroughly and on time. With this in mind, we utilize our time and expertise to maximum productivity. Our objective is to provide clients with quality work and fair prices in a timely manner. This allows us to handle multiple assignments at the same time and rapidly adjust to changes requi red to tackle an expeditious schedule. Civiltec has immediate staff availability (averaging 20 -40% availability) to start this project and it through to completion.
Team Availability
Key Personnel Percent
David Song, PE 40%
W. David Byrum, PE 20%
Terry Kerger, PE 40%
Heber Torres, PE 20%
Tim Kwan, PE 40%
Chris Duncan, PLS 35%
Sara Canche 40%
52 Proposal for Professional Engineering Services for
Rehabilitation and Improvements of Well 11
ADDITIONAL STATEMENTS
Civiltec will adhere to all federal laws, state, and
local laws and regulations.
Civiltec will allow authorized federal, state,
county, and Lynwood officials access to
Civiltec’s place of work, books, documents,
papers, fiscal, payroll materials, and other
relevant contract records pertinent to th e
project. All relevant records will be retained for
at least three years.
Civiltec will not discriminate against any
employee or applicant for employment because
of race, color, religion, sex or national origin.
Civiltec will comply with the California La bor
Code. Pursuant to said regulations entitled:
Federal Labor Standards provisions; Federal
Prevailing Wage Decision; and State of California
Prevailing Wage Rates, respectively.
FEE PROPOSAL
SrPM PrEE SrPE SE D PT SM 2PS
250.00$ 235.00$ 235.00$ 175.00$ 165.00$ 140.00$ 205.00$ 285. 00$ (x1.15) Phase 1 - Preliminary Design 44 24 12 80 0 8 4 16 16,445.00$ 1,250.00$ 57,655.00$ Task 1 - Project Management 24 8 3,680.00$ 11,560.00$ Task 2 - Document Review and Utility Research 8 8 12 24 8 3,450.00$ 250.00$ 15,720.00$ Task 3 - Topographic Survey and Field Investigation 4 8 16 4 16 1,000.00$ 12,060.00$ Task 4 - Base Mapping 4 40 8,000.00$
Task 5 - Well Assessment 4 9,315.00$ 10,315.00$
Phase 2 - Final Design 56 104 124 512 16 0 0 0 12,535.00$ -$ 172,355.00$ Task 1 - Well Liner Design 4 24 2,645.00$ 7,845.00$
Task 2 - Well Equipping Design 24 60 160 48,100.00$
Task 3 - Well Building Design 4 40 40 17,400.00$
Task 4 - Electrical, Instrumentation and Controls Design 4 80 180 51,300.00$ Task 5 - Site Improvements Conceptual Design 4 40 16 10,640.00$ Task 6 - Contract Specifications 12 20 16 44 8,050.00$ 27,210.00$ Task 7 - Engineer's Cost Estimate 4 4 8 24 1,840.00$ 9,860.00$ Phase 3 - Permitting and Coordination 24 8 8 28 32 16 0 0 -$ - $ 22,180.00$ Task 1 - DDW Operating Permit 8 12 4,100.00$
Task 2 - City of Lynwood Permits 8 16 16 7,040.00$
Task 3 - Carbon Media Coordination 8 8 3,880.00$
Task 4 - Edison Coordination 8 32 7,160.00$
Phase 4 - Bidding Support Services 24 0 0 0 0 0 0 0 2,875.00$ -$ 8,875.00$ Task 1 - Advertise for Bidding Services 24 2,875.00$ 8,875.00$ HOURS 148 136 144 620 48 24 4 16 1140
BUDGET 37,000.00$ 31,960.00$ 33,840.00$ 108,500.00$ 7,920.00 $ 3,360.00$ 820.00$ 4,560.00$ 31,855.00$ 1,250.00$ 261,065.00$ TOTAL
COSTScope of Work
HOURS ENGEO Reimb.
Expenses
53 54
1 City of Lynwood, Public Works Department
Task Order No. 1
REQUEST FOR PROPOSAL (RFP)
PROFESSIONAL ENGINEERING SERVICES
FOR
Rehabilitation and Improvements of Well 11
The City of Lynwood (“City”) is requesting a proposal as part of the FY 23/24 On - Call Utility Engineering Services for rehabilitation and improvements to Lynwood’s Well 11.
Task No. 1 RFP Issue Date: January 18, 2024
Proposal Due: February 19, 2024
Submittal of Proposal: Consultant shall submit a pdf copy of the proposal via email to George Cambero, Utility Manager, at [email protected] by 12:00 pm on February 19, 2024.
It is the Consultant’s responsibility to ensure that the most complete and current version of RFP, including any addendum. Submission of a proposal shall constitute acknowledgement and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.
A. BACKGROUND
The City is a general law city incorporated in 1921. The City serves a population of approximately 65,505 in Los Angeles County and covers approximately 4.84 square miles. The City is in the southeast portion of Los Angeles County.
The Department of Public Works for the City of Lynwood (“City”) has retained a pool of consultants on an as -needed or “on -call” basis for FY 23/24 for various Capital Improvement Projects (CIP). The City will issue a task order number as part of this RFP that shall be referenced and included on the Amended On -Call Professional Services Agreement.
B. SCOPE OF WORK
The following Scope of Work , as well as the entire RFP , will become part of the Agreement. The Scope of Work includes, but is not limited to, the following tasks below, and any other tasks necessary to complete the design package for the project.
Scope of Work:
1. Review existing as -built drawings, reports, and water quality data to understand the operations and maintenance of Lynwood’s Well 11 and the on-site treatment facility recently constructed by Water Replenishment District (WRD).
55 2
2. Review Request of Quotes from Pump Contractors regarding installation of a new well liner.
3. Meet with Lynwood’s Water Operations staff to review operation parameters, pump capacity and site appurtenances.
4. Topographic Survey
a. Perform a topographic survey of the Well 11 site located at 11645 Esther Street based on Los Angeles County Benchmark and Basis of Bearings. b. Obtain a recent title report from a Title Company to determine property lines and any on -site easement. Note: a record of survey will not be required.
c. Perform utility research of existing underground and overhead utilities on Esther Street and Bellinger St.
5. Base Map
a. Create a base map depicting the topography survey, on -site facilitates and utilities that will be utilized for the design.
6. Well and Pump Design
a. New Well Liner (see reports for recommendation)
b. New Well Pump and Motor with Variable Speed Drive (VFD) c. New Automated Pump to Waste (Sewer) Well Discharge Piping System d. New Building (may be prefabricated Bldg)
e. New Motor Control Center
f. Upgrade Disinfection Process System with P&ID
g. On-Site Treatment System
i. Granulated Activated Carbon (GAC) unit.
1. Coordinate GAC supplier on GAC change out.
ii. Flow process and discharge requirements
h. Upgrade existing SCADA system.
i. Coordination with XiO Water Systems (City will retain XiO) on existing SCADA.
ii. Consultant will prepare P&ID’s and XiO will be responsible for programing and on-site installation of SCADA equipment.
7. Site Improvements
a. Prepare a preliminary conceptual plan including site security, lighting, fencing, new entrance ways and onsite drive area for equipment & deliveries.
b. Prepare a conceptual water conservation garden along Bellinger St. c. Prepare a preliminary construction cost estimate.
d. After review of conceptual site improvement plan, City will decide the limits of the proposed site improvements. If City moves forward with any site improvements, City will request a separate RFP for this work effort.
8. Permitting
a. Meet and obtain approval from State Water Resources Control Board, Division of Drinking Water (DDW) for putting Well 11 into service with GAC treatment.
b. Meet with City of Lynwood to determine types of permits need from the City such as Building Permit, Excavation Permit , or other permits (if necessary).
56 3
9. Specifications
a. Prepare project specification based on CSI master specifications and City Standard (Division 00) front end specifications.
b. Provide a list of proposed equipment with manufacturers for the City to review and approve prior advertising for bids.
10. Construction Cost Estimate
a. Provide an E ngineer’s construction cost estimate based on current construction costs and prevailing wage.
11. Advertise for Bidding Services
a. Coordinate and reply to questions during the bidding process. b. Attendance at Pre-Bid meeting with meeting notes
c. Review bid proposals.
d. Provide detail bid proposal cost breakdown.
12. Construction Administration Services
a. Lynwood and Consultant shall meet prior to bidding to discuss scope of work for Construction Administration Services.
Other Services that may be required:
1. Manage and closely monitor CIP project budget to ensure that projects are delivered in a timely manner and within the approved budget.
2. Construction Management & Inspection services, if requested, will be per a separate contract and include, but are not limited to the following:
a. Planning, preparing, and communicating schedules and progress of project activities and expenditures, assisting others in establishing project
schedules and milestones, setting, and evaluating progress on project tasks.
b. During construction, make on-site visits; review material submittals, shop drawings and test results; respond to RFIs; draft change orders; assist city staff with contract negotiations; and review pay estimates.
3. Assist City staff with prepare staff reports for City Council and other advisory bodies.
4. Assist City staff in processing paperwork and/or Projects thru Caltrans Local Assistance, Caltrans Permits, other Caltrans Departments, County of Los Angeles, Metro, and other agencies for federal and state funded projects.
5. Review correspondence from state and federal permitting agencies that require response or action from City Public Works staff.
57 4
C. PROPOSAL FORMAT AND CONTENT
The following information is to be submitted as part of the proposal. The proposal is to be organized as follows:
1. Cover Letter : A signature by a principal or officer having the authority to negotiate and contractually bind and extend the terms of the written proposal is required. Indicate the address, telephone, and email address of the Consultant’s office located nearest to Lynwood, California, and the office from which the project will be managed.
2. Firm Organization, Credentials and Background : Provide a brief profile of your firm, principals of the firm, and any key sub -consultants, including type of legal entity (i.e. corporation), date firm established, location of office that will perform the work and basic services provided by the firm.
3. Approach to the Project: Describe your understanding of the Project Scope of work and provide a brief description of the project design approach and methodology. Refer to the Scope of Work of this RFP. The methodology shall include:
a. Implementation plan that describes the methods, including controls by which your firm or entity manages projects of the type sought by this RFQ and any other project management or implementation strategies or techniques that your firm intends to employ in carrying out the work. b. Approach to manage the project timeline within project deadline. c. Approach to control project budget with respect to f irm’s ability to control costs and provide accurate and timely invoices through internal control measures.
d. Special ideas, techniques, or suggestions that you think might make the project proceed smoothly.
e. Describe the firm’s quality control and quality assurance process.
4. Project Experience: Provide similar project references from at least five (5) public agencies.
a. Summary of services provided, year completed, size, and budget. b. Client contact name, title, and phone number
c. Name of firm’s project manager
5. Qualifications of Proposed Personnel: Provide the firm’s personnel and team members showing expertise and experience to carry out the scope of work. a. Identify the proposed key team members (and their respective firms as applicable) and provide a short biography of individual experience with similar projects.
b. Identify project sub consultants by company name, address, contact person, telephone number and project function.
6. Readiness To Provide Services: Discuss the Consultant’s readiness to provide service from Notice to Proceed.
7. Additional Statements: Consultant shall add the following written statements in their Proposal:
a. Consultant shall adhere to all federal laws, state, and local laws and regulations.
58 5
b. Consultant shall allow authorized federal, state, county, and the City’s official’s access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to the Project. All relevant records shall be retained for at least three years. c. Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. d. Consultant shall comply with the California Labor Code. Pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.
8. Fee Proposal : Provide the firm’s standard hourly rates for all types of personnel required to perform the Scope of Work described in this RFP.
59 6
D. GENERAL INFORMATION
1. The City reserves the right to:
a. Reject all submittals for any reason deemed appropriate by the City. b. Request clarification of any submitted information,
c. Not enter into any agreement,
d. Not select any consultant,
e. Cancel this process at any time,
f. Amend this process and RFQ at any time,
g. Issue similar RFQs in the future,
h. Request additional information during the selection process.
2. The City reserves the right to divide the Project into multiple parts, to reject all proposals and re -solicit for new proposals, waive irregularities, or minor errors in a proposal, or reject all proposals and temporarily or permanently abandon the Project. The City further reserves the right to negotiate different prices, rates, and terms than those offered by any respondent. City makes no representations, written or oral; that it will enter into any form of agreement with any respondent to the RF P for any project and no such representations are intended or should be constructed by the issuance of this RFP.
3. Acceptance of Evaluation Methodology: By submitting its proposal in response to this RFP , respondent accepts the City’s quality -based evaluation process and acknowledges and accepts that determination will require subjective judgments by the City. The City may evaluate the proposals based on the anticipated completion of all or any portion of the Projects.
4. No Reimbursement for Costs: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RF P process shall be the sole risk and responsibility of the respondent.
5. Waiver of Claims: Each respondent, in submitting a proposal, is deemed to have waived any claims for damages by reason of the selection of another proposal and/or the rejection of its proposal.
6. Exceptions to RF P: Respondents are required to clearly delineate in their proposal any exceptions to the requirements in this RFP.
7. Conflicts of Interest/Gifts: Respondents shall disclose any financial, business, or other relationship with the City or any member of the City staff and shall list all current clients who may have a financial interest in the outcome of the project. Additionally, by submitting a proposal, Respondent warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the Respondent, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, wither in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.
60 7
8. The Respondent further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair completion or constitutes a conflict of interest with respect to a contract with the City. Prior to the award of any contract, the potential Consultant may be required to certify in writing to the City that no relationship exists between the Respondent and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City.
9. Ethics in Public Contracting : Each Respondent, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the Respondent certifies that its proposal was made without fraud; that it has not
offered or received any kickbacks or inducements from any other Respondents in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money services, or anything of more than nominal value.
10. No More than One Proposal : More than one proposal from an individual, firm, partnerships, corporation, or association under the same or different names may be rejected. Reasonable grounds for believing that a Respondent has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the Respondent is believed to have interest.
11. Legal Responsibilities : All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, each Respondent certifies that it will comply with all Federal laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection another laws and regulations applicable to contracts utilizing Federal funds.
12. Business and Professional Licenses and Permits : Possession of a City Business License is not required to submit a proposal in response this RF P. However, the successful Respondent will be required to possess, at their expense, a valid and current City Business License, prior to commencing work. For additional information, contact the City Business Division at (310)603-0220.
13. Professional License : The successful Respondent is to be licensed in accordance with the California Business and Professions Code and is to possess current professional registration and be licensed to perform work in the State of California. The Respondent shall further be required to obtain and
maintain at their own expense, all permits, licenses, and certifications, used by any federal, state, or local governmental agency, pertaining to, and necessary for providing the services required in this RFP.
61 8
14. No Assignment : No assignment by the successful Respondent of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment had prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet, or transferred.
15. Public Nature of the Documents Received : As a public agency, the City is subject to the Public Records Act. Proposals are considered public documents subject to public review and disclosure.
16. Ownership of Data: Upon completion of all work under the terms of a subsequent contract, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of the contract will automatically be vested to City and no further agreement will be necessary to transfer ownership to City. Copies of any City customer information, and any information developed as part of the project shall not be furnished to others without written authorization from the City.
E. PROPOSAL SUBMITTAL
Proposal Deadline: Proposals are due no later than 12 :00 pm (PST) on February 19, 2024. Consultant shall submit a pdf copy of the proposal via email to George Cambero, Utility Manager, at [email protected]. Proposals received after the deadline will not be considered.
F. WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn after its submission by written request signed by the proposer or authorized representative prior to the time and date specified for proposal submission. Proposals may be withdrawn and resubmitted in the same manner if done so before the proposal submission deadline. Withdrawal or modification offered in any other manner will not be considered.
G. FEDERAL REGULATIONS
1. Federal Funding Requirements and Regulations are to be considered and included in proposal and agreement.
2. When preparing specifications and plans, Consultant is to consider federal requirements, specifically prevailing wages.
3. Buy America Build America materials are to be considered in Engineer Estimates and Prevailing Wages.
62 RESOLUTION NO.__________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CIVILTEC ENGINEERING TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE REHABILATION DESIGN AND SITE IMPROVEMENTS FOR WELL 11, CIP PROJECT NO. 4011.68.108, FOR A TOTAL NOT TO EXCEED AMOUNT OF $261,065.
WHEREAS, the City’s Well 11 was one of five wells that supplied groundwater to the City, providing around 15% of the City’s water supply; and WHEREAS, a Granular Activated Carbon (GAC) treatment system to remove the groundwater contaminants below the maximum contaminant level (MCL) was installed in 2018; and
WHEREAS, Well 11 has been out of service due to high bacterial levels; and WHEREAS, corrective measures such as a new well liner, pump and upgrades to the electrical system are needed to put Well 11 back into service; and WHEREAS, on December 19, 2023, the City awarded Civiltec Engineering a contract for On-Call Professional Services, acknowledging their specialized expertise in design and construction of similar groundwater well projects throughout Southern California;
WHEREAS, Civiltec Engineering has the expertise to provide the City the necessary professional services for the rehabilitation design and site improvements for Well 11; and
WHEREAS, the cost for Civiltec Engineering to provide those services is $261,065; and
WHEREAS, the Fiscal Year (FY) 2023/24 budget for this project is $275,000 from Water Fund; and
WHEREAS, no additional appropriation is needed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct and incorporates said recitals fully into this resolution as substantive findings.
Section 2. That the City Council approves the proposal provided by Civiltec Engineering in an amount not to exceed $261,065.
Section 3. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood
63 2
.
Section 4. This Resolution shall take effect immediately upon its adoption.
Section 5. The City Clerk shall certify to the adoption of this Resolution and hereafter the same shall be in full force and effect.
PASSED, APPROVED and ADOPTED this 2nd day of April 2024. ______________________________
José Luis Solache
Mayor
ATTEST:
___________________________
María Quiñónez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
__________________________ ______________________________ Noel Tapia Ernie Hernandez
City Attorney City Manage
Julian Lee
Director of Public Works
64 3
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 2nd day of April 2024, and passed by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Maria Quiñónez, City Clerk
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. ____________ on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2nd day of April 2024. _______________________________
Maria Quiñónez, City Clerk
65 AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Ernie Hernandez, City Manager
SUBJECT:
AUTHORITY TO PARTNER WITH INTERNATIONAL ORGANIZATIONS
AND APPROVE ACTIVITIES RELATED TO THE PARTNERSHIP
Agenda Item # 8.5.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
AUTHORITY TO PARTNER WITH INTERNATIONAL ORGANIZATIONS AND APPROVE ACTIVITIES RELATED TO THE PARTNERSHIP."
Background:
On March 7 & March 26, 2024, the members of the Community & Economic Development Ad Hoc Committee met to discuss "International Affairs." During the meetings, the idea of partnering with a sister city for an international collaboration came about. The purpose of the collaborations would be to work closely with the representatives from various cities to implement programs that revolve around educational, cultural, and economic exchanges.
Discussion and Analysis:
N/A
Fiscal Impact:
Corresponding budget will follow
Coordinated With:
City Manager's Office
ATTACHMENTS:
City Council City Council Regular Meeting 66
Resolution - International Partnerships.docx
Description
City Council City Council Regular Meeting 67
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
AUTHORITY TO PARTNER WITH INTERNATIONAL ORGANIZATIONS AND APPROVE
ACTIVITIES RELATED TO THE PARTNERSHIP
WHEREAS, members of the Economic & Community Development ad hoc committee wish to partner with International Organizations; and
WHEREAS, the purpose of the collaborations would be to work closely with the representatives from various cities to implement programs that revolve around educational, cultural, and economic exchanges
WHEREAS, authority will be granted to partner with the international organizations and activities related to the partnership.
NOW, THEREFORE , THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1 . The Lynwood City Council grants authority to partner with International Organizations.
Section 2. This Resolution shall become effective immediately upon its adoption.
PASSED, APPROVED, AND ADOPTED this 2nd day of April 2024. __________________________
Jose Luis Solache, Mayor
ATTEST:
______________________________
Maria Quinonez, City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
______________________________ _______________________________ Noel Tapia, City Attorney Ernie Hernandez, City Manager 68 AGENDA STAFF REPORT
DATE:
April
2, 2024
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Ernie Hernandez, City Manager
PREPARED BY:
Gabriel Linares, Director of Community Development
SUBJECT:
UTILITY ASSISTANCE PROGRAM UPDATE
Agenda Item # 9.1.
Recommendation:
Staff recommends that the City Council approve the Utility Assistance Program update and staff’s recommendation to increase the amount of assistance per household from $1,000 to $5,000.
Background:
The Lynwood City Council has determined that Recovery Funds awarded to Lynwood should be expended to support programs, partnerships and projects that will speed up the City’s recovery from the economic and health effects of the Coronavirus pandemic while providing the broadest possible community benefit including economic recovery that support relief programs.
At its regular meeting of June 6, 2023, the Lynwood City Council approved Resolution No. 2023.056 approving a Utility Assistance Program and the appropriation of $500,000 in ARPA funding for program implementation. Council also requested a six-month program update and discussion of the grant amount per household.
Discussion and Analysis:
City Council City Council Regular Meeting 69
Staff Report - Utility assistance program - Resolution.docx The Utility Assistance Program will provide additional relief to address the continued impact of COVID-19 (i.e., coronavirus disease 2019) on the economy, public health, state and local governments, individuals, and businesses. This supplemental funding will focus on financial assistance to reduce energy bills and arrearages for low-income households. The program provides one-time payments to households struggling to pay their energy bills.
American Rescue Plan Act funds are also being used to support households at risk of utility disconnection, in an energy emergency, and for services related to natural disasters.
Utilizing the $500,000 appropriated for Basic Needs under the City’s adopted ARPA plan, the current Utility Assistance Program grant amount is $1,000 per eligible household. Based on our review of current applications there are a number of residents who are delinquent in excess of $1,000. Staff is proposing the Utility Assistance Program grant assistance to increase from $1,000 to $5,000. The increase will assist households in financial hardship throughout the City. The program intent will focus on assisting low-income households by providing financial assistance to help balance an eligible household’s utility bill (i.e. water, trash, gas, and electric). The program also assists low-income households that are in a crisis such as households receiving 24-48 hour disconnect notice or service termination by their utility company.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Coordinated With:
N/A
ATTACHMENTS:
Description
City Council City Council Regular Meeting 70
1 RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING
THE ADJUSTMENT OF THE UTILITY ASSISTANCE GRANT PROGRAM
AMOUNT FROM A $1,000 TO _______ MAXIMUM INDIVIDUAL GRANT WHEREAS, The Lynwood City Council approved Resolution No. 2022.018 reserving and appropriating Coronavirus Local Recovery Funds awarded to the City of Lynwood under the American Rescue Plan Act of 2021 (ARPA); and WHEREAS, $500,000 is appropriated for basic needs under the City’s adopted ARPA plan to assist households economically impacted through the proposed Utiliti Assistance Program; and
WHEREAS, Financial assistance would support households stay connected to essential services in the city that were affected by COVID-19 closures and other safety or quality of life impacts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The City Council further finds that the requested program and appropriation serves the important community purpose of assisting economically impacted households in the City.
Section 3. The City Council further authorizes the City Manager to direct staff to identify and approve the appropriated financial accounts to support the program as presented in the Utility Assistance Program Guidelines & Application.
Section 4. The City Council authorizes the City Manager to Adjust the individual Utility Assistance grants to a maximum $____________ as discussed and approved by Council Section 5. This Resolution shall take full force and effect immediately upon adoption by the City Council.
Section 6. The City Clerk shall certify as to the adoption of this City Council Resolution. (Signatures on the Next Page)
71 2
PASSED, APPROVED and ADOPTED this 2nd day of April 2024. ______________________________
Jose Luis Solache
Mayor
ATTEST:
___________________________
Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
__________________________ ______________________________ Noel Tapia Ernie Hernandez
City Attorney City Manager
72 3
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 2nd day of April 2024, and passed by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. ____________ on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2nd day of Aprilt 2024. ________________________
Maria Quinonez, City Clerk
73