1. CALL TO ORDER
2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
3. ROLL CALL OF COUNCIL MEMBERS
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressing the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL SUBMIT YOUR COMMENTS IN ADVANCE TO
[email protected] OR FILL OUT A FORM PROVIDED AT THE PODIUM, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A
FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.
AGENDA
City Council Regular Meeting
TO BE HELD ON
September 16, 2025
COUNCIL CHAMBERS - 11350 BULLIS ROAD. LYNWOOD, CA 90262 OR WEB STREAM FOR VIEWING ONLY VIA ZOOM - MEETING ID: 864 5472 5492
Duly Posted on 9/12/25 By MQ
6:00 PM
Angeline Ibarra, Kid Mayor
Rita Soto, Mayor
Gabriela Camacho, Mayor Pro Tem
Lorraine Avila Moore, Council Member
Luis Gerardo Cuellar, Council Member
Juan Munoz-Guevara, Council Member
City Council Regular Meeting 1
6. PRESENTATIONS/PROCLAMATIONS
7. COUNCIL RECESS TO:
8. CONSENT CALENDAR
8.1 APPROVAL OF THE WARRANT REGISTER
8.2 PREVIOUS MEETING MINUTES
Update on Law Enforcement Issues
September Hometown Star
City Videos
Lynwood Successor Agency
Lynwood Housing Authority
Lynwood Utility Authority
Lynwood Public Financing Authority
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE
COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO
SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY
REFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR WILL BE ACTED UPON BY ONE MOTION AFFIRMING THE ACTION RECOMMENDED ON THE AGENDA. THERE
WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS PRIOR TO VOTING UNLESS
MEMBERS OF THE COUNCIL OR STAFF REQUEST SPECIFIC ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION.
Comments:
City of Lynwood warrant register dated September 16, 2025 for FY 2025-2026. (FIN) Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated September 16, 2025 for FY 2025-2026
Comments:
The purpose of this item is to have the Lynwood City Council review and approve the August 19, 2025 City Council meeting action minutes. (CC) Recommendation:
Staff recommends that the Lynwood City Council approve August 19, 2025 Regular Meeting Action Minutes.
City Council Regular Meeting 2
8.3 CHANGE OF BOARD MEMBER TO THE GOVERNING BOARD OF THE LOS
ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT
AUTHORITY
8.4 APPROPRIATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR FISCAL YEAR 2025-26
8.5 ANIMAL SHELTERING SERVICES CONTRACT WITH THE SOCIETY FOR THE
PREVENTION OF CRUELTY TO ANIMALS LOS ANGELES (SPCALA)
Comments:
The City is a member of the Los Angeles Gateway Region, Integrated Regional Water Management Authority (Gateway Water Management Authority). In accordance to GWMA’s Bylaws all non-Legislative Body appointments to the GWMA Board must be done by Resolution. On November 1, 2022, the City Council appointed Julian Lee, Director of Public Works as the Board Member. With the recent hiring of a new Public Works Director, staff is recommending that a new board member be appointed in place of Julian Lee. (PW)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A
CHANGE OF THE BOARD MEMBER TO THE GATEWAY REGION INTEGRATED
REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY GOVERNING BOARD.”
Comments:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR FISCAL YEAR 2025-26 TO SUPPORT THE LYNWOOD ECONOMIC & COMMUNITY ENHANCEMENT PLAN." (CD)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR FISCAL YEAR 2025-26 TO SUPPORT THE LYNWOOD ECONOMIC & COMMUNITY ENHANCEMENT PLAN."
Comments:
Staff recommends the City Council of the City of Lynwood adopt the attached resolution entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SOCIETY FOR THE PREVENTION OF City Council Regular Meeting 3
8.6 PROFESSIONAL SERVICE AGREEMENT FOR GRANT ADMINISTRATION
SERVICES
8.7 AN AGREEMENT WITH TIERRA WEST ADVISORS TO PROVIDE INTERIM STAFFING SERVICES IN THE COMMUNITY DEVELOPMENT DEPARTMENT.
CRUELTY TO ANIMALS LOS ANGELES (SPCALA) TO PROVIDE ANIMAL SHELTERING SERVICES FOR A NOT TO EXCEED AMOUNT OF $376,800." (CD) Recommendation:
Staff recommends the City Council of the City of Lynwood adopt the attached resolution entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SOCIETY FOR THE PREVENTION OF
CRUELTY TO ANIMALS LOS ANGELES (SPCALA) TO PROVIDE ANIMAL SHELTERING SERVICES FOR A NOT TO EXCEED AMOUNT OF $376,800."
Comments:
The City's current contract with Avant-Garde for supplemental administration services under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) expired June 30, 2025. Accordingly, the City issued a RFP on May 29, 2025, supplemental administration services. Based on Avant-Garde’s experience and past working relationship with the City, it is recommended that the City Council approve a Professional Services Agreement for the period of July 1, 2025 to June 30, 2026. (CD) Recommendation:
It is recommended that the City Council adopt the attached resolution entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH AVANT-GARDE FOR SUPPLEMENTAL ADMINISTRATION
SERVICES UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAMS."
Comments:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE CITY MANAGER TO
EXECUTE, IN A FORM SATISFACTORY TO THE CITY ATTORNEY, AN AGREEMENT
WITH TIERRA WEST ADVISORS TO PROVIDE INTERIM STAFFING SERVICES IN THE COMMUNITY DEVELOPMENT DEPARTMENT." (CD)
Recommendation:
City Council Regular Meeting 4
8.8 APPROVAL OF A FIRST AMENDMENT TO THE AGREEMENT WITH
MUNIENVIRONMENTAL TO PROVIDE SOLID WASTE TECHNICAL SUPPORT
8.9 AWARD OF CONTRACT TO BLUE ANGEL INTERNATIONAL, LLC FOR THE
PURCHASE OF
NEW ADVANCED METERING INFRASTRUCTURE (AMI)
COMPATIBLE WATER METER BOXES AND LIDS AS PART OF THE CITY’S AMI METER REPLACEMENT PROGRAM, CIP NO. 4011.68.093.
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE CITY MANAGER TO
EXECUTE, IN A FORM SATISFACTORY TO THE CITY ATTORNEY, AN AGREEMENT
WITH TIERRA WEST ADVISORS TO PROVIDE INTERIM STAFFING SERVICES IN THE COMMUNITY DEVELOPMENT DEPARTMENT."
Comments:
Since the State enacted the California Integrated Waste Management Act of 1989 (AB 939), there has been additional mandates from the State expanding responsibilities of local governments to comply with waste reduction and recycling. The passage of SB 1383 expanded the City’s compliance responsibilities. MuniEnvironmental has been providing services related to continued compliance to these mandates. (PW) Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A
FIRST AMENDMENT TO THE AGREEMENT WITH MUNIENVIRONMENTAL TO PROVIDE SOLID WASTE MANAGEMENT TECHNICAL SUPPORT SERVICES.”
Comments:
The City has been working over the last few years on a program to replace the City’s 9,183 existing water meters with new smart water meters and smart points as part of the Advanced Metering Infrastructure (AMI) Meter Replacement project. The new smart water meters will be able to send electronically daily water usage data through the Flex- Net Network to the Water Billing Department for bi-monthly water bills.
The City will
purchase and receive the new meter lids. There is currently a long lead time of 14 to 16 weeks to receive shipment of the new meter lids. (PW)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONTRACT TO BLUE ANGEL INTERNATIONAL, LLC FOR THE PURCHASE OF NEW AMI COMPATIBLE WATER METER BOXES AND LIDS AS PART OF CITY’S AMI METER REPLACEMENT PROGRAM, CIP NO. 4011.68.093; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT.”
City Council Regular Meeting 5
9. NEW/OLD BUSINESS
9.1 CONDUCT SECOND READING, READY BY TITLE ONLY AND ADOPTION OF THE ATTACHED ORDINANCE ENTITLED, "
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF LYNWOOD GRANTING A NONEXCLUSIVE FRANCHISE TO
TORRANCE PIPELINE COMPANY TO OPERATE AND MAINTAIN A PIPELINE
SYSTEM FOR THE TRANSPORTATION OF OIL AND GAS UNDER CERTAIN PUBLIC WAYS AND PUBLIC PLACES IN THE CITY OF LYNWOOD; SETTING FORTH CONDITIONS ACCOMPANYING A GRANT OF NONEXCLUSIVE FRANCHISE;
PROVIDING FOR AMOUNT AND METHOD OF PAYMENT BY FRANCHISEE FOR THE
PRIVILEGE GRANTED, AND PROVIDING FOR THE TERM OF THE NONEXCLUSIVE FRANCHISE."
9.2 PROJECT ACCEPTANCE FOR THE SLURRY SEAL IMPROVEMENTS AND THORSON AVENUE ALLEY DRAINAGE PROJECT, FY 2024-2025 (CIP NO. 2121|2357|2352|9053|9056.68.141)
Comments:
Approve Ordinance Granting a new franchise agreement to Torrance Pipeline Company for a 10-year term to an existing Oil and Gas Pipeline system. (CD) Recommendation:
Staff recommends that the City Council conduct a second reading and adopt the ordinance approving the franchise agreement.
Comments:
On January 21, 2025, the City of Lynwood awarded a construction contract to All American Asphalt for the Slurry Seal Improvements and Thorson Avenue Alley Drainage Project FY 2024-2025, CIP No. 2121|2357|2352|9053|9056.68.141. The project has been completed and is now ready for acceptance by the City Council. (PW) Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING
THE SLURRY SEAL IMPROVEMENTS AND THORSON AVENUE ALLEY DRAINAGE PROJECT FY 2024-2025 CIP NO. 2121|2357|2352|9053|9056.68.141 AS COMPLETE;
AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER’S OFFICE AND THE RELEASE OF THE 5% RETENTION 35 DAYS AFTER THE ACCEPTANCE.”
City Council Regular Meeting 6
9.3 CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT
FOR INTERIM CITY MANAGER
10. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
11. STAFF ORAL COMMENTS
Comments:
The City Manager, Julian Lee, has submitted notice of his resignation effective close of business on September 18, 2025. As a result, the position of City Manager will become vacant beginning September 19, 2025. In order to ensure the continued efficient operation of the City, it is necessary for the City Council to consider approving a professional services agreement for Mr. Gabriel Gonzalez to serve as the Interim City Manager and to assume the duties and responsibilities of the office effective September 19, 2025. (CA) Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, " A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH GABRIEL GONZALEZ TO PROVIDE
INTERIM CITY MANAGER SERVICES
City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON OCTOBER 7, 2025 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL ANNEX, 11350 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
City Council Regular Meeting 7
AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Harry Wong, Director of Finance & Administration
Mohammad Islam, Accounting Technician
SUBJECT:
APPROVAL OF THE WARRANT REGISTER
9-16-2025-CITY COUNCIL- WARRANT
RESOLUTION TEMPLATE-2025.docx
WARRANT RUN-CITY COUNCIL-9-16-2025.pdf
Agenda Item # 8.1.
Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated September 16, 2025 for FY 2025-2026 Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
FY 2025-2026
Coordinated With:
City Manager's Office
City Attorney's Office
ATTACHMENTS:
Description
City Council City Council Regular Meeting 8
RESOLUTION NO. 2025.xxx
Warrant Registers Dated 09-16-2025
PASSED, APPROVED and ADOPTED this 16th day of September 2025.
Rita Soto, Mayor
ATTEST:
__________________________
Maria Quiňonez, Julian Lee,
City Clerk City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
________
Noel Tapia, Harry Wong,
City Attorney Director of Finance and Administration
9 STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a meeting held on the 16th day of September 2025.
AYES: COUNCIL MEMBERS CUELLAR, AVILA-MOORE, MUNOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
_____________________ Date: _______________________
Maria Quiňonez,
City Clerk
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2025.xxx on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 16thday of September 2025.
__________________________ Date: _________________________ Maria Quiňonez,
City Clerk
10 apCkHist Void Check Listing Page:1
09/08/2025 4:00PM City of Lynwood
Bank code: c-ap01
Void Check# Date Vendor ClearNold Date Invoice Inv. Date Amount Paid Check Total 300044 05/12/2025 014614 MARY RODIGUEZ 08/11/2025 REISSUED-301254 04/29/2025 2,000.00 2,000.00 300837 07/15/2025 014659 HYDROLOGICS, INC. 09/02/2025 REISSUED-301408 06/25/2025 49,942.28 49,942.28 300934 07/23/2025 014385 MOBILITY ADVANCEMENT 08/26/2025 REISSUED-301318 10/21/2024 6,000.00 6,000.00 301051 08/05/2025 011922 NORTH STAR LAND CARE 09/02/2025 REISSUED-301407 05/31/2025 11·,172.00 09/02/2025 1601-1069 05/29/2025 3,796.00
09/02/2025 1601-1064 05/31/2025 2,756.00
09/02/2025 1601-1066 05/31/2025 720.00 18,444.00
301166 08/04/2025 014613 NICK MURILLO 08/13/2025 REISSUED-301258 07/17/2025 1,855.00 1,855.00 301214 08/19/2025 014711 CHESTERINA HAMMOND 08/27/2025 REISSUED-301415 07/08/2025 35.00 35.00 301215 08/19/2025 003338 HILLYARD-LOS ANGELES 08/27/2025 REISSUED-301416 08/04/2025 1,412.56 1,412.56 301223 08/19/2025 010247 MINUTEMAN PRESS 08/27/2025 REISSUED-301419 08/05/2025 12,251.13 12,251.13 301318 08/26/2025 014385 MOBILITY ADVANCEMENT 08/26/2025 REISSUED-301319 10/21/2024 6,000.00 6,000.00 301379 09/16/2025 014025 PARTY WHOLESALE USA 09/16/2025 REISSUED-301409 09/12/2025 595.00 595.00 301383 09/16/2025 001313 MARIA QUINONEZ 09/16/2025 REISSUED-301410 09/30/2025 500.00 500.00 c-ap01 Total: 99,034.97
11 checks in this report Total Checks: 99,034.97
Page: 1
11 vchlist Electronic Financial Transaction List Page: 2 08/20/2025 2:52:48PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/ Account Amount 2238 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben169605 AD&D STANDARD LIFE INSURANCE: 733.67 Total: 733.67
2247 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben169917 AD& □ STANDARD LIFE INSURANCE: 96.67 Total: 96.67
2255 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben169947 AD& □ STANDARD LIFE INSURANCE: 673.66 Total: 673.66
2288 7/1/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben171045 DEF COMP - NATIONWIDE: 1,500.00 Total: 1,500.00
2294 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben171790 AD&D STANDARD LIFE INSURANCE: 757.15 Total: 757.15
2303 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben172218 AD&D STANDARD LIFE INSURANCE: 96.67 Total: 96.67
2307 7/17/2025 013090 PERS Ben172226 PERS: PAYMENT 1,216.62 Total: 1,216.62
2309 7/31/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben172230 DEF COMP - NATIONWIDE: 1,500.00 Total: 1,500.00
2310 7/2/2025 013091 PERS 457 Ben172232 DEF COMP- PERS 457: PAYMENT 1,880.92 Total: 1,880.92
2311 7/1/2025 001224 STANDARD INSURANCE COMPANY Ben172248 AD&D STANDARD LIFE INSURANCE: 677.18 Total: 677.18
2315 7/17/2025 013090 PERS Ben172256 PERS: PAYMENT 70,775.73 Total: 70,775.73
2318 7/2/2025 013091 PERS 457 Ben172262 DEF COMP - PERS 457: PAYMENT 6,138.16 Total: 6,138.16
2319 7/2/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben172264 DEF COMP- NATIONWIDE: 27,115.86 Page: 2
12 vchlist Electronic Financial Transaction List Page: 3 08/20/2025 2:52:48PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 2319 7/2/2025 010069 010069 NATIONWIDE RETIREMENT (Continued) Total: 27,115.86 2320 7/8/2025 001224 STANDARD INSURANCE COMPANY Ben172756 AD&D STANDARD LIFE INSURANCE: 702.43 Total: 702.43
2321 7/28/2025 012556 KEENAN & ASSOCIATES Ben172758 DELTA DENTAL: PAYMENT 4,613.62 Total: 4,613.62
2322 7/10/2025 005794 INTERNAL REVENUE SERVICE Ben172760 SOCIAL SECURITY: PAYMENT 52,970.32 Total: 52,970.32
2323 7/17/2025 013073 CALPERS INSURANCE Ben172762 BLUE SHIELD ACCESS+: PAYMENT 61,887.30 Total: 61,887.30
2324 7/31/2025 013090 PERS Ben172764 PERS: PAYMENT 74,329.44 Total: 74,329.44
2325 7/11/2025 001357 EMPLOYMENT DEVELOPMENT DEPT. Ben172766 STATE DISABILITY INS.: PAYMENT 16,194.28 Total: 16,194.28
2327 7/17/2025 013091 PERS 457 Ben172770 DEF COMP- PERS 457: PAYMENT 6,156.11 Total: 6,156.11
2328 7/23/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben172772 DEF COMP- NATIONWIDE: 12,622.79 Total: 12,622.79
2330 7/28/2025 012556 KEENAN & ASSOCIATES Ben173066 DELTA DENTAL: PAYMENT 144.27 Total: 144.27
2331 7/24/2025 005794 INTERNAL REVENUE SERVICE Ben173068 SOCIAL SECURITY: PAYMENT 589.80 Total: 589.80
2332 7/17/2025 013073 CALPERS INSURANCE Ben173070 PERS PLATINUM - MONTHLY: 2,190.25 Total: 2,190.25
2337 7/8/2025 001224 STANDARD INSURANCE COMPANY Ben173102 AD&D STANDARD LIFE INSURANCE: 676.90 Total: 676.90
2338 7/28/2025 012556 KEENAN & ASSOCIATES Ben173104 DEL TA DENTAL: PAYMENT 4,817.03 --
Page: 3
13 vchlist Electronic Financial Transaction List Page: 4 08/20/2025 2:52:48PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 2338 7/28/2025 012556 012556 KEENAN & ASSOCIATES (Continued) Total: 4,817.03 2339 7/24/2025 005794 INTERNAL REVENUE SERVICE Ben173106 SOCIAL SECURITY: PAYMENT 55,007.64 Total: 55,007.64
2340 7/17/2025 013073 CALPERS INSURANCE Ben173108 BLUE SHIELD ACCESS+: PAYMENT 65,204.42 Total: 65,204.42
2342 7/25/2025 001357 EMPLOYMENT DEVELOPMENT DEPT. Ben173112 STATE DISABILITY INS.: PAYMENT 24,630.20 Total: 24,630.20
2345 7/31/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben173118 DEF COMP - NATIONWIDE: 11 ,019.37 Total: 11,019.37
1006244 7/31/2025 011076 KEENAN & ASSOCIATES 011076-073125 KEENAN-DENTAL -REITIREE 7,442.58 Total: 7,442.58
1006245 7/17/2025 013073 CALPERS INSURANCE 100000017993282 RETIREE HEAL TH PREMIUM-PERS 20,048.54 100000017993283 ADMIN FEE-NON-PERS-ACTIVE 0.74
Total: 20,049.28
1006246 7/1/2025 001224 STANDARD INSURANCE COMPANY 001224-043025 LIFE INSURANCE 766.00 Total: 766.00
1006247 7/1/2025 001224 STANDARD INSURANCE COMPANY 001224-063025 LIFE INSURANCE 791.00 Total: 791.00
1006248 7/8/2025 001224 STANDARD INSURANCE COMPANY 001224-073125 LIFE INSURANCE 791 .00 Total: 791.00
1006249 7/22/2025 000372 FIRE DEPARTMENT, LOS ANGELES C0013293 01-001884 FIRE PROTECTION SERVICES 773,151.73 C0013402 01-001884 FIRE PROTECTION 737,553.11
Total: 1,510,704.84
1006250 7/24/2025 013121 AUL HEAL TH BENEFIT TRUST C/0, 013121-083125 MEDICAL PREMIUM-RETIREE 78,923.16 Total: 78,923.16
1006251 7/14/2025 000435 ICRMA 4396 05-002004 FY 2025-2026 MEMBER 3,078,995.00 Page: 4
14 vchlist
08/20/2025
Bank code:
Voucher
1006251
1006252
2:52:48PM
c-ap01
Date Vendor
7/14/2025 000435 000435 ICRMA
7/28/2025 013107 JPMORGAN CHASE BANK, N.A
Electronic Financial Transaction List
City of Lynwood
Invoice PO#
(Continued}
001302-063025-A
001302-063025-B
001302-063025-C
001302-063025-D
001302-063025-E
001302-063025-F
001302-063025-G
Page: 5
Description/ Account Amount
Total: 3,078,995.00
BANKCARD CHARGES 41.93
BANKCARD CHARGES 1,719.05
BANKCARD CHARGES 838.52
BANKCARD CHARGES 183.96
BANKCARD CHARGES 4,344.34
BANKCARD CHARGES 94.00
BANKCARD CHARGES 3,770.36
Total: 10,992.16
Page: 5
15 vchlist
08/19/2025
Bank code:
Voucher
1006253
4:12:09PM
c-ap01
Date Vendor
6/26/2025 000053 CALPERS
Electronic Financial Transaction List
City of Lynwood
Invoice PO#
100000017962598
Description/ Account
1959 SURVIVOR BENEFIT
Page:
Total:
6 Amount
4,408.00
4,408.00
Bank total : 4,408.00
Page: 6
16 vchlist
08/20/2025
Bank code:
Voucher
4:44:09PM
c-ap01
Date Vendor
Electronic Financial Transaction List
City of Lynwood
Invoice PO#
2329 7/8/2025 001224 STANDARD INSURANCE COMPANY Ben173064 41 Vouchers for bank code :
41 Vouchers in this report
c-ap01
Page:
Description/Account
AD&D STANDARD LIFE INSURANCE:
Total:
7 Amount
96.67 96.67
Bank total: 5,220,878,.15
Total vouchers: 5,220,878.15
Page: 7
17 vchlist Prepaid-Check List Page: 8
08/13/2025 3:42:32PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301254 8/11/2025 014614 RODRIGUEZ, MARY 1 11-002411 PLHA RENTAL ASSISTANCE 2,000.00 Total: 2,000.00
301255 8/12/2025 001987 DISTRICT OF SOUTHERN CALIF., WATER 001987-June 30,2025 06-010506 GROUNDWATER PRODUCTION 185,204.97 Total: 185,204.97
301256 8/12/2025 000001 KING FENCE, INC 58007 06-010522 FENCE INSTALLATION 1,250.00 Total: 1,250.00
301257 8/12/2025 000486 LIBERTY UTILITIES 200006750273-080425 WATER SERVICES 101.79 200006750281-080425 WATER SERVICES 101.79
200006750299-080425 WATER SERVICES 101.79
Total: 305.37
301258 8/12/2025 014613 MURILLO, NICK 4 11-002454 PLHA RENTAL ASSISTANCE 1,885.00 Total: 1,885.00
301259 8/12/2025 009647 MV CHENG & ASSOCIATES, INC. 7/31/2025 02-002706 PROF & CONTRACTUAL SERVICES 44,343.75 Total: 44,343.75
301260 8/12/2025 000163 SOUTHERN CALIFORNIA EDISON 000163-081225 LIGHT & POWER SERVICE 97,854.34 Total: 97,854.34
301261 8/12/2025 001302 U.S. BANK 001302-071525-A BANKCARD CHARGES 2,627.99 001302-071525-C BANKCARD CHARGES 18.52
001302-071525-D BANKCARD CHARGES 17.99
001302-071525-F BANKCARD CHARGES 1,513.92
Total: 4,178.42
301262 8/12/2025 005282 FRANCHISE TAX BOARD Ben173449 FRANCHISE TAX BOARD: PAYMENT 613.15 Total: 613.15
301263 8/12/2025 013084 LE, JESSICA Ben173447 JESSICA HERRERA: PAYMENT 293.00 Total: 293.00
Page: 8
18 vchlist Prepaid-Check List Page: 9
08/19/2025 2:45:54PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301264 8/18/2025 014688 3349 NORTON LLC 3 11-002435 PLHA RENTAL ASSISTANCE 937.70 Total: 937.70
301265 8/18/2025 014729 ALMA 3355 LLC 1 11-002466 PLHA RENTAL ASSISTANCE 1,088.96 2 11-002466 PLHA RENTAL ASSISTANCE 1,088.96
Total: 2,177.92
301266 8/18/2025 014671 AMCAL PARK PLACE FUND LP 3 11-002438 PLHA RENTAL ASSISTANCE 338.12 Total: 338.12
301267 8/18/2025 014672 B & K MANAGEMENT INC. 4 11-002439 PLHA RENTAL ASSISTANCE 2,000.00 Total: 2,000.00
301268 8/18/2025 014676 BK 17 HOMES LLC 3 11-002440 PLHA RENTAL ASSISTANCE 1,348.90 Total: 1,348.90
301269 8/18/2025 014690 BRAVO, AURORA 3 11-002441 PLHA RENTAL ASSISTANCE 2,000.00 Total: 2,000.00
301270 8/18/2025 013267 CALIFORNIA 10931, LLC 4 11-002442 PLHA RENTAL ASSISTANCE 1,198.70 Total: 1,198.70
301271 8/18/2025 007782 CAMACHO, GABRIELA 007782-090725 PER DIEM- CALIFORNIA CONTRACT 215.00 Total: 215.00
301272 8/18/2025 014584 COVINGTON, BRENDA 6 11-002444 PLHA RENTAL ASSISTANCE 1,346.46 Total: 1,346.46
301273 8/18/2025 013751 CUELLAR, LUIS GERARDO 013751-090725 PER DIEM-CALIFORNIA CONTRACT 215.00 Total: 215.00
301274 8/18/2025 001357 EMPLOYMENT DEVELOPMENT DEPT. 001357-073025 EMPLOYMENT TAX LIABILITY- 5,430.00 Total: 5,430.00
301275 8/18/2025 014582 FLORES, GABRIEL 6 11-002446 PLHA RENTAL ASSISTANCE 1,071.20 Total: 1,071.20
Page: 9
19 vchlist Prepaid-Check List Page: 10
08/19/2025 2:45:54PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301276 8/18/2025 014615 GARCIA, JEFFREY 5 11-002447 PLHA RENTAL ASSISTANCE 1,742.60 Total: 1,742.60
301277 8/18/2025 014617 HERRERA, DORA A 5 11-002449 PLHA RENTAL ASSISTANCE 470.19 Total: 470.19
301278 8/18/2025 006140 INTERGRAPHICS COMPANY INV-0000460 01-001898 PRINTING OF THE CITY 7,586.00 Total: 7,586.00
301279 8/18/2025 014689 KINPER LP 3 11-002450 PLHA RENTAL ASSISTANCE 1,516.00 Total: 1,516.00
301280 8/18/2025 014618 LEAL, IVONNE KARINA 5 11-002451 PLHA RENTAL ASSISTANCE 1,497.01 Total: 1,497.01
301281 8/18/2025 013945 LEE, JULIAN 013945-090725 PER DIEM-CALIFORNIA CONTRACT 210.00 Total: 210.00
301282 8/18/2025 013945 LEE, JULIAN 013945-072425-1 REIMBURSEMENT-UBER FEES 69.59 Total: 69.59
301283 8/18/2025 014653 MIDNIGHT RAIN LLC 4 11-002452 PLHA RENTAL ASSISTANCE 1,411.00 Total: 1,411.00
301284 8/18/2025 014469 MOORE, LORRAINE 014469-071225 REIMBURSEMENT- DONATON 31.18 014469-071325-1 REIMBURSEMENT-UBER FEES 182.82
014469-072425-1 REIMBURSEMENT-UBER FEES 78.77
014469-080125 REIMBURSEMENT- BOXES 110.64
Total: 403.41
301285 8/18/2025 014613 MURILLO, NICK 5 11-002454 PLHA RENTAL ASSISTANCE 1,885.00 6 11-002454 PLHA RENTAL ASSISTANCE 90.00
Total: 1,975.00
301286 8/18/2025 014654 PROPERTY, LLC, EL SEGUNDO 4 11-002445 PLHA RENTAL ASSISTANCE 470.46 Total: 470.46
301287 8/18/2025 014614 RODRIGUEZ, MARY 5 11-002458 PLHA RENTAL ASSISTANCE 2,000.00 Page: 10
20 vchlist Prepaid-Check List Page: 11
08/19/2025 2:45:54PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301287 8/18/2025 014614 014614 RODRIGUEZ, MARY (Continued) Total: 2,000.00 301288 8/18/2025 014583 SALEH, FATIMA 6 11-002459 PLHA RENTAL ASSISTANCE 1,680.10 Total: 1,680.10
301289 8/18/2025 012692 SOTO, RITA 012692-090725 PER DIEM-CALIFORNIA CONTRACT 215.00 Total: 215.00
301290 8/18/2025 014728 THE VILLAS 1 11-002468 PLHA RENTAL ASSISTANCE 696.70 2 11-002468 PLHA RENTAL ASSISTANCE 696.70
Total: 1,393.40
Page: 11
21 vchlist Prepaid-Check List Page: 12
08/26/2025 2:42:49PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301291 8/25/2025 014661 ALEJANDRE, ALBERTO 4 11-002436 PLHA RENTAL ASSISTANCE 728.25 Total: 728.25
301292 8/25/2025 005344 AT&T MOBILITY 287341717172X080425 CELL PHONE SERVICE 4,255.89 Total: 4,255.89
301293 8/25/2025 013665 BARRON, ALBERTO 1855-2038 REIMBURSEMENT-REGISTRATION 495.00 Total: 495.00
301294 8/25/2025 001330 CANON FINANCIAL SERVICES, INC. 41628560 LEASE PAYMENT 759.67 Total: 759.67
301295 8/25/2025 006573 CENTRAL FORD AUTOMOTIVE, INC. 58806 06-010428 REPAIRS AND MAINTENANCE 927.96 Total: 927.96
301296 8/25/2025 002094 CLERKS ASSOCIATION, CALIFORNIA 300004984 CALIFORNIA MUNICIPAL CLERKS 300.00 Total: 300.00
301297 8/25/2025 014607 GONZALEZ CUEVAS, RAFAEL 5 11-002448 PLHA RENTAL ASSISTANCE 561.25 Total: 561.25
301298 8/25/2025 014743 GUERRERO, JOSE LEOB 1 11-002469 PLHA RENTAL ASSISTANCE 1,163.50 2 11-002469 PLHA RENTAL ASSISTANCE 1,163.50
Total: 2,327.00
301299 8/25/2025 014026 IBE DIGITAL 482869 PRINTING SERVICES 1,614.90 Total: 1,614.90
301300 8/25/2025 011468 JASSO PADILLA, HECTOR 1179-2526 REIMBURSEMENT-IMSA-FAR 395.00 Total: 395.00
301301 8/25/2025 002694 L. A. CO. FIRE DEPARTMENT L-IN0470259 GERS LATE SUBMITTAL PENALTY 733.60 Total: 733.60
301302 8/25/2025 014469 MOORE, LORRAINE 014469-101025 PER DIEM- LEAGUE OF CALIFORNIA 215.00 Total: 215.00
Page: 12
22 vchlist Prepaid-Check List Page: 13
08/26/2025 2:42:49PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301303 8/25/2025 014469 MOORE, LORRAINE 014469-090725 PER DIEM- CALIFORNIACONTRACT 215.00 Total: 215.00
301304 8/25/2025 013721 MUNOZ-GUEVARA, JUAN 013721-072425-1 REIMBURSEMENT- NALEO 42ND 231.00 Total: 231.00
301305 8/25/2025 013721 MUNOZ-GUEVARA, JUAN 013721-101025 PER DIEM- LEAGUE OF CALIFORNIA 215.00 Total: 215.00
301306 8/25/2025 014655 MURILLO, RAFAEL 4 11-002453 PLHA RENTAL ASSISTANCE 1,099.47 Total: 1,099.47
301307 8/25/2025 014662 PEACHTREE MANAGEMENT LLC 3 11-002456 PLHA RENTAL ASSISTANCE 2,000.00 Total: 2,000.00
301308 8/25/2025 012692 SOTO, RITA 012692-101025 PER DIEM- LEAGUE OF CALIFORNIA 215.00 Total: 215.00
301309 8/25/2025 000163 SOUTHERN CALIFORNIA EDISON 000163-082625 LIGHT & POWER SERVICES 41 ,894.56 Total: 41,894.56
301310 8/25/2025 013288 SPECTRUM 188407901071425 INTERNET 219.99 Total: 219.99
301311 8/25/2025 013288 SPECTRUM 188407201071425 INTERNET 179.99 Total: 179.99
301312 8/25/2025 013288 SPECTRUM 188407001071425 INTERNET 138.74 Total: 138.74
301313 8/25/2025 000164 THE GAS CO. 000164-082625 GAS SERVICES 570.30 Total: 570.30
301314 8/25/2025 002912 WATERLINE TECHNOLOGIES.INC 5752195 06-010485 OPERATING SUPPLIES - CHLORINE 610.01 5752196 06-010485 OPERATING SUPPLIES - CHLORINE 898.07
5755849 06-010485 OPERATING SUPPLIES - CHLORINE 525.29
5755853 06-010485 OPERATING SUPPLIES - CHLORINE 542.23
5755855 06-010485 OPERATING SUPPLIES- CHLORINE 948.91
Page: 13
23 vchlist
08/26/2025
Bank code:
Voucher
301314
301315
301316
301317
301318
2:42:49PM
c-ap01
Date Vendor
Prepaid-Check List
City of Lynwood
Invoice
8/25/2025 002912 002912 WATERLINE TECHNOLOGIES,INC (Continued) 8/25/2025 006399 AT&T
8/25/2025 005282 FRANCHISE TAX BOARD
8/25/2025 013084 LE, JESSICA
8/26/2025 014385 MOBILITY ADVANCEMENT GROUP
000023862839
000023864052
000023896740
000023898331
000023955335
Ben173744
Ben173742
2024-261
Page: 14
PO# Description/Account Amount
Total: 3,524.51
PHONE SERVICES 3,109.56
PHONE SERVICES 652.77
PHONE SERVICES 59.22
PHONE SERVICES 36.43
PHONE SERVICES 2,478.48
Total: 6,336.46
FRANCHISE TAX BOARD: PAYMENT 572.35
Total: 572.35
JESSICA HERRERA: PAYMENT 293.00
Total: 293.00
TRANSPOTATION CONSULTING 6,000.00
Total: 6,000.00
Page: 14
24 vchlist
08/26/2025
Bank code:
Voucher
301319
3:47:13PM
c-ap01
Date Vendor
8/26/2025 014385 MOBILITY ADVANCEMENT GROUP
Prepaid-Check List
City of Lynwood
Invoice
2024-261
PO# Description/Account
TRANSPOTATION CONSULTING
Total:
Page: 15
Amount
6,000.00
6,000.00
Bank total : 6,000.00
Page: 15
25 vchlist Prepaid-Check List Page: 16
09/02/2025 5:37:55PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301407 9/2/2025 011922 NORTH STAR LAND CARE 1601-1063 06-010204 PROF & CONTRACTUAL SERVICES 11,172.00 1601-1064 06-010204 PROF & CONTRACTUAL SERVICES 2,756.00 1601-1066 06-010204 PROF & CONTRACTUAL SERVICES 720.00
1601-1069 06-010417 PROF & CONTRACTUAL SERVICES 3,796.00 Total: 18,444.00
301408 9/2/2025 014659 HYDROLOGICS, INC. 441070v2 06-010408 FLUSHING OF WATER MAIN USING 49,942.28 Total: 49,942.28
301409 9/2/2025 014025 PARTY WHOLESALE USA LLC 50281149 FIESTAS PATRIAS 9/12/25 BULL 595.00 Total: 595.00
301410 9/2/2025 001313 QUINONEZ, MARIA 001313-093025 ELECTRONIC MEDIA & AUTO 500.00 Total: 500.00
301411 9/2/2025 006399 AT&T 333404869X080825 INTERNET EXPENSE- AUGUST 250.74 Total: 250.74
301412 9/2/2025 014330 AZTECA PARTY RENTAL, INC B6D7BDC8 FIESTAS PATRIAS 2025 EVENT 1,273.75 Total: 1,273.75
301413 9/2/2025 000955 CENTRAL BASIN MUNICIPAL WATER LYN-JUL25 06-010427 IMPORTED DRINKING WATER FOR 5,574.35 Total: 5,574.35
301414 9/2/2025 001987 DISTRICT OF SOUTHERN CALIF., WATER 2506-T22-20 06-010435 WATER QUALITY MONITORING 16,412.00 Total: 16,412.00
301415 9/2/2025 014711 HAMMOND, CHESTERINA 85522671 REFUND-JA NIYAH CROSBY YOUTH 35.00 Total: 35.00
301416 9/2/2025 003338 HILLYARD-LOS ANGELES 605899919 06-010444 SUPPLIES EXPENSE 791.24 605899920 06-010444 SUPPLIES EXPENSE 621.32
Total: 1,412.56
301417 9/2/2025 014026 IBE DIGITAL 591744759 LEASE PAYMENT 1,297.45 Total: 1,297.45
Page: 16
26 vchlist
09/02/2025
Bank code:
Voucher
301418
301419
301420
5:37:55PM
c-ap01
Date Vendor
9/2/2025 014761 LA CHINACATA
9/2/2025 010247 MINUTEMAN PRESS
9/2/2025 011963 WEX BANK
80 Vouchers for bank code :
80 Vouchers in this report
c-ap01
Prepaid-Check List
City of Lynwood
Invoice
9.12.25 21626
21688
106689592
PO#
11-002464
11-002464
06-010502
Page: 17
Description/Account Amount
FIESTAS PATRIAS 2025 CATERING 1,615.00
Total: 1,615.00
PRINTING SERVICES 11,811.06
PRINTING SERVICES 440.07
Total: 12,251.13
FUEL CHARGES FOR CITY 11,633.98
Total: 11,633.98
Bank total: 583,102.89
Total vouchers: 583,102.89
Page: 17
27 vchlist Check List Page: 18
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301320 9/16/2025 013312 ENCISO, NESTOR ALEXIS 000031 SENIOR CENTER EVENT 200.00 Total: 200.00
301321 9/16/2025 013931 AETNA RESOURCES FOR LIVING E0351301 EAP SEPTEMBER 2025 248.81 Total: 248.81
301322 9/16/2025 014597 AGUILAR, BERTHA 003502-0111 REFUNDABLE DEPOSIT 30.00 Total: 30.00
301323 9/16/2025 013497 ALTA LANGUAGE SERVICES, INC IS797737 BILINGUAL TEST 58.00 Total: 58.00
301324 9/16/2025 014716 ALTAMIRANO, CINDY 003066-0006 REFUNDABLE DEPOSIT 400.00 003475-0026 REFUND- SHERIFF SERVICE 392.00
Total: 792.00
301325 9/16/2025 010746 ALVAREZ-GLASMAN & COLVIN 2025-04-21421 01-001878 GENERAL LEGAL SERVICES 3,360.50 Total: 3,360.50
301326 9/16/2025 013738 AMAZON CAPITAL SERVICES INC 191 N-Y JVK-4NHX USB-C APPLE PENCIL 55.36 1 K9V-3VPL-Q3W6 MITEL SHORE TEL 480G 238.06
1NP3-VWJP-MJTK SUPPLIES FOR BREAVEMENT 26.57
Total: 319.99
301327 9/16/2025 002452 AMERICAN LANGUAGE SVCS. 88836 01-001879 SPANISH TRANSLATION SERVICES 383.70 Total: 383.70
301328 9/16/2025 000926 AMERICAN TRANSPORTATION SYSTEM 144493 08-005386 FIELD TRIP TRASPORTATION 4,579.00 Total: 4,579.00
301329 9/16/2025 011094 AM-TEC TOTAL SECURITY, INC. 642282 ALARM MONITORING SERVICE FOR 91.50 Total: 91.50
301330 9/16/2025 014419 AUGUSTINE, MICHEAL 003549-0037 REFUNDABLE DEPOSIT 100.00 Total: 100.00
301331 9/16/2025 004285 AVANT GARDE, INC. 11814 06-009393 CIP TRACKING AND PROJECT 917.00 Page: 18
28 vchlist Check List Page: 19
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301331 9/16/2025 004285 AVANT GARDE, INC. (Continued)
11815 06-010340 LABOR COMPLIANCE, GRANT 480.00
11817 06-010340 LABOR COMPLIANCE, GRANT 342.00
11818 06-010340 LABOR COMPLIANCE, GRANT 3,339.00
11819 06-009906 PROGRAM MANAGEMENT 387.00
11820 06-010340 LABOR COMPLIANCE, GRANT 787.50
11821 06-010340 LABOR COMPLIANCE, GRANT 855.00
11822 06-010340 LABOR COMPLIANCE, GRANT 2,281.50
11823 06-010340 LABOR COMPLIANCE, GRANT 1,517.25
11824 06-010087 LABOR COMPLIANCE & PROJECT 2,000.00
11825 06-009908 TENNIS COURTS/STORAGE 1,888.75
11825-1 06-010087 LABOR COMPLIANCE & PROJECT 6,670.00
11825-2 06-010340 LABOR COMPLIANCE, GRANT 5,042.50
11825-3 06-010087 LABOR COMPLIANCE & PROJECT 4,380.00
11961 06-009860 CONSULTANT SERVICES 1,150.00
11962 06-010087 LABOR COMPLIANCE & PROJECT 17,098.75
11962-1 06-010340 LABOR COMPLIANCE, GRANT 5,032.50
11962-2 06-009927 PROGRAM MANAGEMENT 2023 4,066.25
11962-3 06-009908 TENNIS COURTS/STORAGE 1,155.00
12035 01-001880 STATE AND FEDERAL GRANT 2,081.25
12036 01-001880 STATE AND FEDERAL GRANT 8,960.00
Total: 70,431.25
301332 9/16/2025 004285 AVANT GARDE, INC. 12085 11-002475 HOUSING GRANT ADMINISTRATION 3,773.75 Total: 3,773.75
301333 9/16/2025 004986 BIOMETRICS4ALL, INC COLYN0134 LIVE SCAN RELAY FEE 21.00 Total: 21.00
301334 9/16/2025 008015 BRAVO SIGN & DESIGN INC. 008015-Retention REFUND- 5% RETENTION 19,481.89 240201S 06-010166 CITYWIDE MONUMENT 5,800.00
Total: 25,281.89
301335 9/16/2025 014741 CALIFORNIA CANOPY 2288 08-005392 AFTER SCHOOL PROGRAM 1,317.65 Total: 1,317.65
301336 9/16/2025 007782 CAMACHO, GABRIELA 007782-093025 ELECTRONIC/MEDIA AND AUTO 500.00 Page: 19
29 vchlist Check List Page: 20
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301336 9/16/2025 007782 007782 CAMACHO, GABRIELA (Continued} Total: 500.00 301337 9/16/2025 013245 CARLO MAGNO 0381995 REPAIRS TO CLUB CAR FLATBED 1,540.00 0381996 REPAIRS TO GEM FLATBED GOLF 2,800.00
Total: 4,340.00
301338 9/16/2025 014752 CARRETERO, MARIA 83658024 REFUND- SUMMER DAY CAMP 62.50 Total: 62.50
301339 9/16/2025 000657 CENTURY RADIATORS 1417 06-010429 REPAIRS AND PARTS CITY 491.46 Total: 491.46
301340 9/16/2025 001168 CINTAS CORPORATION NO. 2 8407703042 08-005388 FIRST AID CABINET 266.21 Total: 266.21
301341 9/16/2025 000702 CINTAS DOCUMENT MANAGEMENT 8407682950 05-002001 AUTOMATED EXTERNAL ZOLL 874.93 Total: 874.93
301342 9/16/2025 010754 COOL IMAGE WATER, DBN AMERICAN 2618 06-010432 WATER SERVICE EXPENSE 156.75 2619 08-005390 WATER SERVICE EXPENSE 104.79
2620 08-005390 WATER SERVICE EXPENSE 16.50
2622 WATER SERVICE EXPENSE 16.50
2623 01-001881 WATER SERVICE EXPENSE 67.50
2625 05-002002 WATER SERVICE EXPENSE 27.00
2626 08-005390 WATER SERVICE EXPENSE 69.33
2627 08-005390 WATER SERVICE EXPENSE 16.50
2629 08-005390 WATER SERVICE EXPENSE 136.19
Total: 611.06
301343 9/16/2025 001306 CORELOGIC SOLUTIONS, LLC. 30791105 FEES FOR SERVICES 390.19 30791109 FEES FOR SERVICES 289.83
Total: 680.02
301344 9/16/2025 003020 CORPS OF LONG BEACH, 8824 CITY OF LYNWOOD STRIKE TEAM 12,080.00 Total: 12,080.00
301345 9/16/2025 014572 COTTRELL, TRINITY 014572-081225 COMMISSIONER STIPEND 50.00 Page: 20
30 vchlist Check List Page: 21
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301345 9/16/2025 014572 014572 COTTRELL, TRINITY (Continued) Total: 50.00 301346 9/16/2025 013751 CUELLAR, LUIS GERARDO 013751-093025 ELECTRONIC/MEDIA AND AUTO 500.00 Total: 500.00
301347 9/16/2025 014732 DE LA CRUZ, JESSE 003577-0010 REFUNDABLE DEPOSIT-072525 100.00 003611-0026 REFUNDABLE DEPOSIT-080725 100.00
Total: 200.00
301348 9/16/2025 014565 DELCO SERVICE, INC 1368 06-010534 INSTALATION OF VALVE 4,280.65 Total: 4,280.65
301349 9/16/2025 014171 DMC ENGINEERING 06-25-018 06-010348 PROF & CONTRACTUAL SERVICES 1,840.00 Total: 1,840.00
301350 9/16/2025 011246 EFAX CORPORATE 5581572 EFAX 159.98 Total: 159.98
301351 9/16/2025 013973 ENTERPRISE FM TRUST FBN5393650 06-010436 VEHICLE REPLACEMENT 24,983.60 Total: 24,983.60
301352 9/16/2025 014748 ESTRADA, DAVID 003410-0052 REFUNDABLE DEPOSIT 400.00 Total: 400.00
301353 9/16/2025 014602 FEHR & PEERS 188019 06-010390 PLANNING AND ENGINEERING 6,284.25 Total: 6,284.25
301354 9/16/2025 000003 FIRST CHOICE SERVICES LA-612538 01-001885 COFFEE SERVICES 496.28 Total: 496.28
301355 9/16/2025 014557 FLORES - BARBER, ELIANA 014557-073125 08-005393 TENNIS CLASS/ PROGRAM 312.00 Total: 312.00
301356 9/16/2025 009082 FLOYD, LAT ASIA 009082-073125 08-005394 PROF & CONTRACTUAL SERVICES 440.00 Total: 440.00
301357 9/16/2025 006902 FULMORE, DENNIS 006902-81625 FEES FOR SERVICES 375.00 Total: 375.00
Page: 21
31 vchlist Check List Page: 22
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301358 9/16/2025 014086 GARCIA, CLAUDIA IVETTE 014086-073125 08-005398 PROF & CONTRACTUAL SERVICES 240.00 Total: 240.00
301359 9/16/2025 014745 GARCIA, MANUEL 003096-0168 REFUNDABLE DEPOSIT 275.00 Total: 275.00
301360 9/16/2025 000593 GLADWELL GOVERNMENTAL SVCS.INC 5726 FEES FOR SERVICES 400.00 Total: 400.00
301361 9/16/2025 014112 GONZALEZ, CHLOE 014112-073125 08-005400 PROF & CONTRACTUAL SERVICES 624.00 Total: 624.00
301362 9/16/2025 001510 GRAINGER, INC. 9600035001 06-010441 OPERATING SUPPLIES 177.91 9600445853 06-010441 OPERATING SUPPLIES 1,294.03
9601502371 06-010441 OPERATING SUPPLIES 862.69
Total: 2,334.63
301363 9/16/2025 000993 GRM INFORMATION MANAGEMENT 0532976-0532990 01-001886 CITYWIDE OFF SITE RECORDS 991.86 Total: 991.86
301364 9/16/2025 003338 HILL YARD-LOS ANGELES 605905695 08-005401 SUPPLIES FOR RENTALS 1,926.49 Total: 1,926.49
301365 9/16/2025 006140 INTERGRAPHICS COMPANY INV-0000480 01-001899 PRINTING OF THE CITY 7,587.00 Total: 7,587.00
301366 9/16/2025 000097 JONES LUMBER 385741 08-005396 MISC SUPPLIES FOR PARKS 2,737.37 Total: 2,737.37
301367 9/16/2025 003331 L.A. COUNTY SHERIFF DEPT. 260142TZ 01-001889 GENERAL LAW ENFORCEMENT 1,143,096.22 260143TZ 01-001897 STATE COPS PROGRAM 25,114.82
Total: 1,168,211.04
301368 9/16/2025 014747 MENDEZ, EDUARDO 003324-0156 REFUNDABLE DEPOSIT-080825 50.00 003604-0013 REFUND-SECURITY FEES 66.00
Total: 116.00
301369 9/16/2025 014469 MOORE, LORRAINE 014469-093025 ELECTRONIC/MEDIA AND AUTO 500.00 Page: 22
32 vchlist Check List Page: 23
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301369 9/16/2025 014469 014469 MOORE, LORRAINE (Continued) Total: 500.00 301370 9/16/2025 001462 MOTION PICTURE LICENSING CORP 504461707 MOTION PICTURE MOVIES/TV 2,080.00 Total: 2,080.00
301371 9/16/2025 008782 MSJ ACCESS INC 91075547 06-010453 LOCKSMITH SERVICES FOR ALL 372.50 Total: 372.50
301372 9/16/2025 014342 MUEVETE CON ACADEMIA FE 014342-073125 08-005397 YOUTH LATIN DANCE CLASS 1,080.00 Total: 1,080.00
301373 9/16/2025 013721 MUNOZ-GUEVARA, JUAN 013 721-093025 ELECTRONIC/MEDIA AND AUTO 500.00 Total: 500.00
301374 9/16/2025 000841 NADA BUS, INC. 52681 TRANSPORTATION TO RAGING 1,945.00 Total: 1,945.00
301375 9/16/2025 013480 NIGHTFLARE lynwood-nf-01-2025 01-001892 VIDEO SERVICES 2,000.00 Total: 2,000.00
301376 9/16/2025 014574 NUNEZ, MAURICIO 014574-081225 COMMISSIONER STIPEND 50.00 Total: 50.00
301377 9/16/2025 000078 ODP BUSINESS SOLUTIONS,LLC 428897351001 OPERATING SUPPLIES 1,092.21 428899122001 OPERATING SUPPLIES 550.59
429674317001 08-005402 OPERATING SUPPLIES 191.38
429697814001 08-005402 OPERATING SUPPLIES 12.94
431913706001 OPERATING SUPPLIES 154.25
432968529001 OPERATING SUPPLIES 84.00
433482794001 OFFICE SUPPLIES 66.32
433790729001 OPERATING SUPPLIES 101.28
433792843001 OPERATING SUPPLIES 45.81
Total: 2,298.78
301378 9/16/2025 013937 OUTRIDER INSIGHT LLC 1073 01-001900 TECHNICAL SUPPORT & ADVISORY 2,341.25 Total: 2,341.25
301379 9/16/2025 014025 PARTY WHOLESALE USA LLC 50281149 FIESTAS PATRIAS 9/12/25 BULL 595.00 Page: 23
33 vchlist Check List Page: 24
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301379 9/16/2025 014025 014025 PARTY WHOLESALE USA LLC (Continued) Total: 595.00 301380 9/16/2025 014736 PEREZ, CLAUDIA 003170-0032 REFUNDABLE DEPOSIT-072625 277.00 003574-0037 REFUND-SECURITY FEE 750.00
003603-0060 REFUND-SECURITY FEE-SERVICE 962.00
Total: 1,989.00
301381 9/16/2025 008307 PHOENIX GROUP INFORMATION SYS 0620251204 11-002467 PARKING/ADMIN CITATION 141.37 062025204 11-002467 PARKING/ADMIN CITATION 17,342.76
062025902 11-002467 PARKING/ADMIN CITATION 541.42
Total: 18,025.55
301382 9/16/2025 014580 PINA, JOSE LUIS 014580-081225 COMMISSIONER STIPEND 50.00 Total: 50.00
301383 9/16/2025 001313 QUINONEZ, MARIA 001313-093025 ELECTRONIC MEDIA & AUTO 500.00 Total: 500.00
301384 9/16/2025 014586 RIVERA, RUBY 014586-081225 COMMISSIONER STIPEND 50.00 Total: 50.00
301385 9/16/2025 008805 RPW SERVICES, INC. 183311 06-010468 PEST CONTROL /GOPHER 1,890.00 Total: 1,890.00
301386 9/16/2025 000075 S & J SUPPLY CO. S100254028.001 06-010531 MATERIALS & SUPPLIES FOR 228.12 Total: 228.12
301387 9/16/2025 012692 SOTO, RITA 012692-093025 ELECTRONIC/MEDIA AND AUTO 500.00 Total: 500.00
301388 9/16/2025 008956 SPCALA 202506-1 11-002470 ANIMAL SHELTER 487.03 202507 11-002470 ANIMAL SHELTER 32,361.25
Total: 32,848.28
301389 9/16/2025 014737 SPRINGS, ANGELA 003401-0016 REFUNDABLE DEPOSIT-072625 77.00 003574-0029 REFUND-MISC RENTAL 120.00
Total: 197.00
Page: 24
34 vchlist Check List Page: 25
08/26/2025 4:47:37PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301390 9/16/2025 011186 STANDARD GLASS & MIRROR 1141 06-010497 WINDOW AND GLASS 105.38 Total: 105.38
301391 9/16/2025 000929 SWARCO MCCAIN.INC INV0288562 06-010475 TRAFFIC SIGNAL REPLACEMENT 11,819.25 Total: 11,819.25
301392 9/16/2025 002938 TAJ OFFICE SUPPLY 07063 OFFICE SUPPLIES 317.23 Total: 317.23
301393 9/16/2025 013215 THE HOME DEPOT PRO SUPPLY WORK 876633876 08-005391 RECREATION DEPARTMENT- MISC 33.08 876633918 08-005391 RECREATION DEPARTMENT- MISC 27.34
876633934 08-005391 RECREATION DEPARTMENT- MISC 294.75
877663583 06-010478 BUILDING MAINTENANCE 132.56
877663674 06-010478 BUILDING MAINTENANCE 317.38
878434968 06-010477 PAINT & SUPPLIES FORNES 2,546.70
878444017 06-010478 BUILDING MAINTENANCE 453.53
Total: 3,805.34
301394 9/16/2025 010066 TRI-WEST MECHANICAL, INC. 12840 06-010499 HVAC & MAINTENANCE REPAIRS 14,950.00 12847 06-010499 HVAC & MAINTENANCE REPAIRS 635.00
Total: 15,585.00
301395 9/16/2025 009742 UNIFIRST CORPORATION 2190383888 06-010483 UNIFORM SERVICE AND SUPPLIES 96.05 2190383904 06-010483 UNIFORM SERVICE AND SUPPLIES 118.65 2190383923 06-010483 UNIFORM SERVICE AND SUPPLIES 208.46 2190383927 06-010483 UNIFORM SERVICE AND SUPPLIES 143.03 2190383933 06-010483 UNIFORM SERVICE AND SUPPLIES 144.87 Total: 711.06
301396 9/16/2025 008483 V V & G CONSTRUCTION 425-5-249:1 11-002472 COMMERCIAL FACADE GRANT 16,150.00 425-5-249:2 11-002473 COMMERCIAL FACADE GRANT 19,310.00 Total: 35,460.00
301397 9/16/2025 008483 V V & G CONSTRUCTION 425-5-249 11-002471 COMMERCIAL FACADE GRANT 14,510.00 Total: 14,510.00
301398 9/16/2025 014061 VCA ANIMAL HOSPITALS INC 5869787391 11-002465 ANIMAL EMERGENCY VET 456.20 5869788041 11-002465 ANIMAL EMERGENCY VET 199.00
--
Page: 25
35 vchlist
08/26/2025
Bank code:
Voucher
301398
301399
301400
301401
301402
301403
301404
301405
301406
4:47:37PM
c-ap01
Date Vendor
9/16/2025 014061 VCA ANIMAL HOSPITALS INC
9/16/2025 011540 VEGA, CARLA
9/16/2025 009100 WATERWORKS TECHNOLOGY.INC.
9/16/2025 014570 WATKINS, MISHAUN
9/16/2025 000601 WESTERLY METER SERVICE CO.
9/16/2025 007609 WILLDAN FINANCIAL SERVICES
9/16/2025 014751 WILLIAMS, RONALD
9/16/2025 013287 WINSTAR DONUTS
9/16/2025 014746 WRIGHT, SHENELLA
Check List
City of Lynwood
Invoice
(Continued)
5869788267
003649-0083
7242
014570-081225
17832
010-63031
9177
350270
360328
003487-0026
Page: 26
PO# Description/Account Amount
11-002465 ANIMAL EMERGENCY VET 199.00
Total: 854.20
REFUNDABLE DEPOSIT-EVENT 100.00
Total: 100.00
06-010519 OVERSIGHT OF WATER & SEWER 34,700.00
Total: 34,700.00
COMMISSIONER STIPEND 50.00
Total: 50.00
06-010533 TESTING AND REPAIR OF WATER 75.00
Total: 75.00
11-002474 USER FEE/IMPACT FEE STUDY 2,000.00
Total: 2,000.00
REFUND-WRONG PERMIT ISSUED 750.00
Total: 750.00
OFFICE EXPENSE 168.00
OFFICE EXPENSE 276.58
Total: 444.58
REFUNDABLE DEPOSIT-080825 80.00
Total: 80.00
Page: 26
36 vchlist Check List Page: 27
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301421 9/16/2025 001419 ABSOLUTE ACCURACY, INC. 115953 GREEN SURVEY MARKING PAINT 94.82 Total: 94.82
301422 9/16/2025 014509 ACE ELECTRIC, INC RET-062425 5% RETENTION 54,996.50 Total: 54,996.50
301423 9/16/2025 000743 ADMINISTRATIVE SVCS. CO-OP 250707 08-005399 SENIOR TRANSPORTATION 16,075.77 Total: 16,075.77
301424 9/16/2025 014782 AGUILAR DIAZ, KATHY 677127018 REFUND-CITATION 99.00 Total: 99.00
301425 9/16/2025 010067 ALL AMERICAN ASPHALT 8 06-010155 CONSTRUCTION OF THE IMPERIAL 2,059.84 9 06-010155 CONSTRUCTION OF THE IMPERIAL 20,509.06
Total: 22,568.90
301426 9/16/2025 007439 ALL CITY MANAGEMENT SVCS, INC. 102644 11-002460 SCHOOL CROSSING GUARD 5,393.15 Total: 5,393.15
301427 9/16/2025 013738 AMAZON CAPITAL SERVICES INC 1W3D-4N6W-FMG4 OPERATING EQUIPMENT FOR 157.01 Total: 157.01
301428 9/16/2025 002452 AMERICAN LANGUAGE SVCS. 89106 01-001879 SPANISH TRANSLATION SERVICES 518.40 Total: 518.40
301429 9/16/2025 014731 AMERICAN PLUS INC. 25SC275 06-010536 EMERGENCY MOLD REMEDIATION 200,000.00 Total: 200,000.00
301430 9/16/2025 013882 ANTHEM SPORTS 439238 SUPPLIES EXPENSE FOR DODGER 1,220.00 Total: 1,220.00
301431 9/16/2025 014756 ANTONIO, BRENDA 003263-0025 REFUNDABLE 2,400.00 Total: 2,400.00
301432 9/16/2025 014766 AYALA, MARIA 003485-0008 REFUNDABLE DEPOSIT- 2,900.00 Total: 2,900.00
Page: 27
37 vchlist Check List Page: 28
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301433 9/16/2025 002978 B.L. WALLACE-DISTRIBUTOR, INC. 20253489 06-010526 REPAIRS AND MAINTENANCE 2,957.03 Total: 2,957.03
301434 9/16/2025 014769 BALLARD, REGINA 003640-0048 REFUNDABLE DEPOSIT-SENIOR 170.00 Total: 170.00
301435 9/16/2025 001046 BAVCO 350398 06-010527 BACKFLOW MATERIALS 398.35 Total: 398.35
301436 9/16/2025 014768 BERUMEN, LOURDES 003378-0064 REFUNDABLE DEPOSIT- BATEMAN 100.00 Total: 100.00
301437 9/16/2025 000032 CAL ADDISON 519952 06-010426 REPAIRS AND MAINTENANCE FOR 130.00 519953 06-010426 REPAIRS AND MAINTENANCE FOR 140.00
Total: 270.00
301438 9/16/2025 001195 CDW GOVERNMENT AF6173J 01-001902 TONER CARTRIDGES FOR CITY 364.15 Total: 364.15
301439 9/16/2025 014115 CIVILTEC ENGINEERING INC 53646 06-010293 REHABILITATION DESIGN AND SITE 1,102.50 Total: 1,102.50
301440 9/16/2025 001571 CLINICAL LAB OF SAN BERNARDINO 2501309-LYN01 06-010431 ANNUAL LAB SAMPLING FOR 2,475.00 Total: 2,475.00
301441 9/16/2025 014709 COMPANY, LLC, SPRINGBROOK INV-021025 02-002705 SUBSCRIPTION FOR VARIOUS 71,431.20 TMINV-009673 02-002705 SUBSCRIPTION FOR VARIOUS 1,857.60 TMINV-009674 02-002705 SUBSCRIPTION FOR VARIOUS 2,289.60 Total: 75,578.40
301442 9/16/2025 014579 CONSTRUCTION, AMTEK 2718-25020 06-010389 CONSTRUCTION SERVICES 64,624.34 Total: 64,624.34
301443 9/16/2025 010638 COURT OF CALIFORNIA, COUNTY OF LA 740A-080725 COUNTY FEES-REVENUE 30,643.75 Total: 30,643.75
301444 9/16/2025 014349 COURTNEY INC. 7359-ret 5% RETENTION- PAID 8,721.80 7360-ret 5% RETENTION-REFUND 29,339.43
--
Page: 28
38 vchlist Check List Page: 29
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301444 9/16/2025 014349 COURTNEY INC. (Continued)
7361-RT 5% RETENTION PAID 40,138.84
Total: 78,200.07
301445 9/16/2025 000305 CULLIGAN 2003152 06-010434 RENTAL OF DRINKING WATER 81.52 Total: 81.52
301446 9/16/2025 014777 DELOSANTOS, IRMA 109443 REFUND-CITATION 69.00 Total: 69.00
301447 9/16/2025 013108 DEMETRIOU, DEL GUERCIO, 53570 CITY WELL IMPACT CLAIMS 3,634.00 Total: 3,634.00
301448 9/16/2025 001214 DEPARTMENT OF PUBLIC WORKS, RE-PW-250812007 42 06-010433 TRAFFIC SIGNAL MAINTENANCE 583.88 RE-PW-25081200743 06-010433 TRAFFIC SIGNAL MAINTENANCE 2,321.06 Total: 2,904.94
301449 9/16/2025 003352 DEPT. OF JUSTICE CTRL SERVICES 834097 FEES FOR SERVICES 571.00 Total: 571.00
301450 9/16/2025 013550 EAGLE PORTABLES SANITATION LLC 15973 FIEST AS PATRIAS 2025 - EVENT 1,235.19 Total: 1,235.19
301451 9/16/2025 004089 ELDER, BRUCE A. 004089-083125 08-005403 SHOREI-RYU KARATE CLASSES 848.00 Total: 848.00
301452 9/16/2025 014559 EXP U.S SERVICES INC. 156318 06-010372 CONSTRUCTION MANAGEMENT 5,536.30 Total: 5,536.30
301453 9/16/2025 001087 FANTASY FLOWERS AND GIFTS 319952 01-001882 FLOWER SERVICES 71 .99 Total: 71.99
301454 9/16/2025 003334 FED EX 8-949-06739 06-010437 COURIER SERVICES 13.64 8-956-45105 FED EX FEE FOR MAILING 16.35
Total: 29.99
301455 9/16/2025 001393 FERGUSON ENTERPRISES, INC. 5677015 06-010438 MATERIALS AND SUPPLIES 867.66 Page: 29
39 vchlist Check List Page: 30
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301455 9/16/2025 001393 001393 FERGUSON ENTERPRISES, INC. (Continued) Total: 867.66 301456 9/16/2025 000003 FIRST CHOICE SERVICES LA-634835 06-010439 COFFEE SERVICES 153.14 Total: 153.14
301457 9/16/2025 009082 FLOYD, LATASIA 009082-083125 08-005394 HIP HOP CLASSES 400.00 Total: 400.00
301458 9/16/2025 014776 FUENTES, ILENE 109447 REFUND-CITATION 64.00 Total: 64.00
301459 9/16/2025 009298 GALAVIZ PRINTING 693 POLO SHIRT WITH CITY LOGO 166.13 Total: 166.13
301460 9/16/2025 014086 GARCIA, CLAUDIA IVETTE 014086-083125 08-005398 PIANO CLASSES 160.00 Total: 160.00
301461 9/16/2025 014781 GARCIA, JORGE VIDAL 700127001 REFUND-CITATION 95.00 Total: 95.00
301462 9/16/2025 013838 GEORGE, LINDA MAE 013838-081425 COMMISSONER'S STIPEND 50.00 Total: 50.00
301463 9/16/2025 014763 GEORGE, PATRACIA 003510-0057 REFUNDABLE DEPOSIT- BATEMAN 100.00 Total: 100.00
301464 9/16/2025 014773 GONZALEZ, ALMA 003652-0011 REFUND-RAISED BED AT $70 BED 70.00 775401653 REFUND-GARDEN #1 PLOT #4 50.00
Total: 120.00
301465 9/16/2025 014112 GONZALEZ, CHLOE 014112-083125 08-005400 PROF & CONTRACTUAL SERVICES 576.00 Total: 576.00
301466 9/16/2025 000993 GRM INFORMATION MANAGEMENT 0532870 OFFICE TAPE STORAGE 199.98 0534694 05-002008 SCANNING & OFFISTE RECORDS 19.64
0534856 OFFICE TAPE STORAGE 174.33
Total: 393.95
Page: 30
40 vchlist Check List Page: 31
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301467 9/16/2025 000233 HARDY AND HARPER, INC. 1-073125 06-010415 CONSTRUCTION SERVICES 598,332.80 Total: 598,332.80
301468 9/16/2025 013930 HD SUPPLY.INC 878431238 06-010544 MATERIALS & SUPPLIES -1,032.96 878668318 06-010544 MATERIALS & SUPPLIES 1,034.28
879563104 06-010544 MATERIALS & SUPPLIES 275.21
879575991 06-010544 SUPPLIES EXPENSE 255.28
890004229 06-010544 SUPPLIES EXPENSE 456.37
890011075 06-010544 SUPPLIES EXPENSE 228.18
890640485 06-010544 SUPPLIES EXPENSE 243.31
890640824 06-010544 SUPPLIES EXPENSE 35.23
Total: 1,494.90
301469 9/16/2025 003338 HILLYARD-LOS ANGELES 605917670 06-010444 SUPPLIES EXPENSE 866.63 605917671 06-010444 SUPPLIES EXPENSE 728.32
Total: 1,594.95
301470 9/16/2025 014785 HUNTER, PAULETTE 103123537 REFUND-CITATION 25.00 Total: 25.00
301471 9/16/2025 008254 JCL TRAFFIC SERVICES 129554 SUPPLIES EXPENSE 98.14 Total: 98.14
301472 9/16/2025 014757 JIMENEZ, REANNA 003518-0061 REFUNDABLE DEPOSIT-BATEMAN 100.00 Total: 100.00
301473 9/16/2025 001269 JOHN L. HUNTER & ASSOCIATES L YN1 MS412503 06-010538 PROF & CONTRACTUAL SERVICES 14,604.00 LYN1MS412504 06-010538 PROF & CONTRACTUAL SERVICES 19,750.81 L YN1 MS412505 06-010538 PROF & CONTRACTUAL SERVICES 5,635.75 LYN1MS412506 06-010538 PROF & CONTRACTUAL SERVICES 2,713.50 Total: 42,704.06
301474 9/16/2025 001483 JOHNSON, ILU 557 REIMBURSEMENT OF FEES PAID 87.00 R39884 REIMBURSEMENT OF FEES PAID 40.00
Total: 127.00
301475 9/16/2025 014522 KIMLEY- HORN AND, ASSOCIATES, INC 33011284 06-010362 PROF & CONTRACTUAL SERVICES 10,022.43 Page: 31
41 vchlist Check List Page: 32
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301475 9/16/2025 014522 014522 KIMLEY- HORN AND, ASSOCIATES, (Continued) Total: 10,022.43 301476 9/16/2025 013664 KOSMONT COMPANIES 2110.7-030 FEES FOR SERVICES 1,430.00 2110.7-031 FEES FOR SERVICES 546.00
Total: 1,976.00
301477 9/16/2025 002694 L. A CO. FIRE DEPARTMENT IN0477039 HAZARDOUS WATE AND MATERIAL 2,276.00 IN0477613 HAZARDOUS WASTE 480.00
IN0477614 HAZARDOUS MATERIAL CHARGE 480.00
IN0477615 HAZARDOUS MATERIAL CHARGE 665.00
IN0477616 HAZARDOUS MATERIAL CHARGE 480.00
IN0477617 HAZARDOUS MATERIAL CHARGE 480.00
IN0477700 COUNTY FIRE. STATE SERVICE 480.00
Total: 5,341.00
301478 9/16/2025 014783 LOPEZ, JEREMIAH 733123625 REFUND-CITATION 95.00 Total: 95.00
301479 9/16/2025 006146 LOPEZ, ROSEMILLIE 006146-081425 COMMISSIONER'S STIPEND 50.00 Total: 50.00
301480 9/16/2025 009041 LOYA, RUUD AND ROMO, ATKINSON, 758640 05-002005 LEGAL AND LABOR RELATIONS 15,532.50 Total: 15,532.50
301481 9/16/2025 002761 MARCO POWER EQUIPMENT 41212671 06-010496 SUPPLIES, REPAIRS, MACHINERY 209.88 41212673 06-010496 SUPPLIES, REPAIRS, MACHINERY 211.35
41212680 06-010496 SUPPLIES, REPAIRS, MACHINERY 357.30
Total: 778.53
301482 9/16/2025 014762 MAZARIEGOS, ADELA 003451-0028 REFUNDABLE DEPOSIT-BATEMAN 275.00 Total: 275.00
301483 9/16/2025 005256 MONJARAS & WISMEYER GROUP.INC. 27677 05-002006 EMPLOYEE WORK ACCOMODATION 1,540.00 28554 05-002006 EMPLOYEE WORK ACCOMODATION 500.00
28563 05-002006 EMPLOYEE WORK ACCOMODATION 640.00
Total: 2,680.00
301484 9/16/2025 003913 MORA, MARIA 1217692992 REIMBURSEMENT-TABLE GAMES 155.03 Page: 32
42 vchlist Check List Page: 33
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301484 9/16/2025 003913 MORA, MARIA (Continued)
7774286159 REIMBURSEMENT-TABLE GAMES 152.18
Total: 307.21
301485 9/16/2025 008782 MSJ ACCESS INC 91075570 06-010453 LOCKSMITH SERVICES FOR ALL 4,990.53 Total: 4,990.53
301486 9/16/2025 009647 MV CHENG & ASSOCIATES, INC. 8/31/2025 02-002706 PROF & CONTRACTUAL SERVICES 41,645.00 Total: 41,645.00
301487 9/16/2025 000227 NATIONAL LEAGUE OF CITIES 189333 MEMBERSHIP 6,171.00 Total: 6,171.00
301488 9/16/2025 002592 NAULLS SR, BRUNO M 002592-081425 COMMISSONER'S STIPEND 50.00 Total: 50.00
301489 9/16/2025 000078 ODP BUSINESS SOLUTIONS,LLC 434129985001 08-005402 OPERATING SUPPLIES 22.03 434136113001 08-005402 OPERATING SUPPLIES 54.54
434136114001 08-005402 OPERATING SUPPLIES 3.51
Total: 80.08
301490 9/16/2025 014117 ONWARD ENGINEERING 8160 06-010327 PROF & CONTRACTUAL SERVICES 2,528.95 8276 06-010327 PROF & CONTRACTUAL SERVICES 3,938.00
8309 06-010327 PROF & CONTRACTUAL SERVICES 740.00
Total: 7,206.95
301491 9/16/2025 014780 ORTIZ CORONA, ISABEL J. 655132613 REFUND-CITATION 69.00 Total: 69.00
301492 9/16/2025 012548 PARKING COMPANY OF AMERICA INVM0020036 06-010461 FIXED ROUTE TRANSIT 5,731.82 INVM0020036-1 06-010529 FIXED-ROUTE MUNICIPAL TRANSIT 104,832.39 Total: 110,564.21
301493 9/16/2025 014775 PAVON,KARLAX 155124938 REFUND-CITATION 70.00 Total: 70.00
301494 9/16/2025 008307 PHOENIX GROUP INFORMATION SYS 000574L CUSTOM CITATION ROLLS 6,842.95 0720251204 11-002467 PARKING/ADMIN CITATION 1,511.11
--
Page: 33
43 vchlist Check List Page: 34
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301494 9/16/2025 008307 PHOENIX GROUP INFORMATION SYS (Continued) 072025204 11-002467 PARKING/ADMIN CITATION 11,704.47
072025902 11-002467 PARKING/ADMIN CITATION 604.49
Total: 20,663.02
301495 9/16/2025 005588 PLUMBERS DEPOT, INC PD-59497 06-010462 MAINTENANCE AND REPAIRS 616.90 Total: 616.90
301496 9/16/2025 014765 PREZA, ENRIQUE 002366-0069 REFUNDABLE DEPOSIT 4,100.00 Total: 4,100.00
301497 9/16/2025 000154 PRINTCO DIRECT 86254 REFLECTIVE DOOR DECALS 4,452.15 Total: 4,452.15
301498 9/16/2025 004821 SAFECHECKS 0547530 SUPER BUSINESS CHECK 1,352.26 Total: 1,352.26
301499 9/16/2025 010757 SALAZAR RIVERO, YUNUEE 010757-82325 FEES FOR SERVICES 375.00 Total: 375.00
301500 9/16/2025 014767 SMITH, CRYSTAL 003565-0020 REFUNDABLE DEPOSIT- BATEMAN 100.00 Total: 100.00
301501 9/16/2025 014779 SOSA, MARCELA. G 588130406 REFUND-CITATION 99.00 Total: 99.00
301502 9/16/2025 014764 STEWART, TYISHA 003422-0065 REFUNDABLE DEPOSIT- SENIOR 200.00 Total: 200.00
301503 9/16/2025 002938 TAJ OFFICE SUPPLY 07089 01-001896 OFFICE & OPERATING SUPPLIES 46.29 Total: 46.29
301504 9/16/2025 014784 THEODORE, FRANCISCO ARECHIGA 700130306 REFUND-CITATION 29.00 Total: 29.00
301505 9/16/2025 004179 TIERRA WEST ADVISORS, LLC LY-0425 11-002476 PROF & CONTRACTUAL SERVICES 12,960.00 LY-0725 11-002476 PROF & CONTRACTUAL SERVICES 11,520.00 LY-0725C 11-002476 PROF & CONTRACTUAL SERVICES 7,228.75 Page: 34
44 vchlist Check List Page: 35
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount 301505 9/16/2025 004179 TIERRA WEST ADVISORS, LLC (Continued) LY-0725D 11-002476 PROF & CONTRACTUAL SERVICES 18,862.50 LY-1124C 11-002476 PROF & CONTRACTUAL SERVICES 1,570.83 L Y-ECRG-0924A 11-002476 PROF & CONTRACTUAL SERVICES 1,725.00 Total: 53,867.08
301506 9/16/2025 012294 TRANSTECH ENGINEERS, INC. 20254941 06-010090 ENGINEERING, PROJECT 9,874.00 20254941-1 06-010347 VARIOUS ENGINEERING SERVICES 27,871.00 20254941-2 06-010090 ENGINEERING, PROJECT 255.00
20254942 06-010090 ENGINEERING, PROJECT 242.00
20254943 06-010347 VARIOUS ENGINEERING SERVICES 680.00
20254943-1 06-010090 ENGINEERING, PROJECT 290.00
20254944 06-010318 CITY PARK MEGA PLAYGROUND 8,960.00
20254944-1 06-010347 VARIOUS ENGINEERING SERVICES 17,920.00 20254945 06-010318 CITY PARK MEGA PLAYGROUND 20,000.00
20254945-1 06-010347 VARIOUS ENGINEERING SERVICES 10,600.00 20254946 06-010347 VARIOUS ENGINEERING SERVICES 316.00
20254947 06-010347 VARIOUS ENGINEERING SERVICES 31,077.00 Total: 128,085.00
301507 9/16/2025 010066 TRI-WEST MECHANICAL, INC. 12820 06-010499 HVAC & MAINTENANCE REPAIRS 7,110.00 Total : 7,110.00
301508 9/16/2025 003001 TYLER TECHNOLOGIES, INC. 045-520678 12-000511 EDEN ANNUAL MAINTENANCE 47,490.06 Total: 47,490.06
301509 9/16/2025 007742 ULINE, INC. 196651968 06-010481 JANITORIAL SUPPLIES 315.23 Total: 315.23
301510 9/16/2025 009742 UNIFIRST CORPORATION 2190387617 06-010483 UNIFORM SERVICE AND SUPPLIES 96.05 2190387620 06-010483 UNIFORM SERVICE AND SUPPLIES 118.65 2190387628 06-010483 UNIFORM SERVICE AND SUPPLIES 208.46 2190387633 06-010483 UNIFORM SERVICE AND SUPPLIES 143.03 2190387638 06-010483 UNIFORM SERVICE AND SUPPLIES 144.87 2190390862 06-010483 UNIFORM SERVICE AND SUPPLIES 96.05 2190390881 06-010483 UNIFORM SERVICE AND SUPPLIES 119.62 2190390897 06-010483 UNIFORM SERVICE AND SUPPLIES 208.46 Page: 35
45 vchlist Check List Page: 36
09/08/2025 3:45:19PM City of Lynwood
Bank code: c-ap01
Voucher Date Vendor Invoice PO# Description/Account Amount --
301510 9/16/2025 009742 UNIFIRST CORPORATION (Continued) 2190390910 06-010483 UNIFORM SERVICE AND SUPPLIES 138.52 2190390920 06-010483 UNIFORM SERVICE AND SUPPLIES 144.87 Total: 1,418.58
301511 9/16/2025 013465 UNION PACIFIC RAILROAD COMPANY 90135447 06-010541 PRELIMINARY ENGINEERING 12,085.50 90146974 06-010541 PRELIMINARY ENGINEERING 2,662.13
Total: 14,747.63
301512 9/16/2025 014061 VCA ANIMAL HOSPITALS INC 5869789482 11-002465 ANIMAL EMERGENCY VET 1,916.75 Total: 1,916.75
301513 9/16/2025 002912 WATERLINE TECHNOLOGIES.INC 5757157 06-010485 OPERATING SUPPLIES- CHLORINE 931.96 5758387 06-010485 OPERATING SUPPLIES - CHLORINE 898.07
5758391 06-010485 OPERATING SUPPLIES - CHLORINE 423.62
5758398 06-010485 OPERATING SUPPLIES - CHLORINE 779.46
5758401 06-010485 OPERATING SUPPLIES - CHLORINE 965.85
Total: 3,998.96
301514 9/16/2025 001522 WECK LABORATORIES, INC. W5H1059 06-010487 ANALYZE WATER SAMPLES 400.00 Total: 400.00
301515 9/16/2025 013666 WRIGHT, JUANITA 003442-0073 REFUNDABLE DEPOSIT FOR PARK 250.00 Total: 250.00
301516 9/16/2025 008846 YANEZ, JACQUELINE 008846-82325 FEES FOR SERVICES 375.00 008846-83125 FEES FOR SERVICES 375.00
Total: 750.00
301517 9/16/2025 014778 ZAMACONA, FELIPE 633128801 REFUND-CITATION 99.00 Total: 99.00
301518 9/16/2025 014759 ZAMUDIO ARRAIGA, JOSE MANUEL 003471-0025 REFUNDABLE DEPOSIT 300.00 003471-0026 REFUND- CANCELLATION 970.00
Total: 1,270.00
301519 9/16/2025 014786 ZUNIGA SERRANO, GLORY ISABEL 455134897 REFUND-CITATION 194.00 688127579 REFUND-CITATION 194.00
Page: 36
46 vchlist
09/08/2025
Bank code:
Voucher
301519
301520
3:45:19PM
c-ap01
Date Vendor
9/16/2025 014786 ZUNIGA SERRANO, GLORY ISABEL
9/16/2025 010746 ALVAREZ-GLASMAN & COLVIN
187 Vouchers for bank code:
187 Vouchers in this report
c-ap01
Check List
City of Lynwood
Invoice
(Continued)
700124631
2025-03-21410-CD
2025-03-21410-CM
2025-03-21410-CO
2025-03-21410-FIN
2025-03-21410-PW
2025-03-21412-LIT
2025-03-21412-PER
2025-03-21412-SA ROG
2025-03-21413-COMM
2025-03-21414-RES
2025-03-21415-ATP
2025-03-21416-R2B
2025-03-21417-RG
2025-04-21420-CA
2025-04-21420-CD
2025-04-21420-CM
2025-04-21420-CO
2025-04-21420-FI N
2025-04-21422-PER
2025-04-21422-SA ROG
2025-04-21423-RES
2025-04-21425-RG
Page: 37
PO# Description/Account Amount
-------
REFUND-CITATION 95.00
Total: 483.00
01-001901 LEGAL SERVICES 8,515.07
01-001901 LEGAL SERVICES 9,240.00
01-001901 LEGAL SERVICES 7,943.00
01-001901 LEGAL SERVICES 1,188.00
01-001901 LEGAL SERVICES 2,177.50
01-001901 LEGAL SERVICES 397.50
01-001901 LEGAL SERVICES 795.00
01-001901 LEGAL SERVICES 318.00
01-001901 LEGAL SERVICES 1,643.00
01-001901 LEGAL SERVICES 344.50
01-001901 LEGAL SERVICES 1,139.50
01-001901 LEGAL SERVICES 53.00
01-001901 LEGAL SERVICES 1,855.00
01-001901 LEGAL SERVICES 1,806.00
01-001901 LEGAL SERVICES 9,981.00
01-001901 LEGAL SERVICES 6,238.50
01-001901 LEGAL SERVICES 10,305.00
01-001901 LEGAL SERVICES 70.50
01-001901 LEGAL SERVICES 901.00
01-001901 LEGAL SERVICES 79.50
01-001901 LEGAL SERVICES 265.00
01-001901 LEGAL SERVICES 658.00
Total: 65,913.57
Bank total: 3,342,032.61
Total vouchers: 3,342,032.61
Page: 37
47 AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Maria Quinonez, City Clerk
China Oseguera, Assistant to the City Clerk
SUBJECT:
PREVIOUS MEETING MINUTES
CC - 8.19.25 - CITY COUNCIL REG. MTG. MINUTES - draft - co.rtf Agenda Item # 8.2.
Recommendation:
Staff recommends that the Lynwood City Council approve August 19, 2025 Regular Meeting Action Minutes.
Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
N/A
Coordinated With:
N/A
ATTACHMENTS:
Description
City Council City Council Regular Meeting 48
Lynwood City Council Regular Meeting
August 19, 2025
Action Meeting Minutes
01. CALL TO ORDER
The City Council Regular Meeting of the City of Lynwood met in the Council Chambers, 11350 Bullis Road Lynwood, CA 90262 on the above date at 6:00 p.m.
An audio recording of this meeting is available on the City's Web Portal: Audio (laserfiche.com).
Meeting called to order at 6:06 p.m.
Mayor Soto presiding.
02. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
City Clerk Quiňonez, announced the Agenda had been duly posted in accordance with the Brown Act.
03. ROLL CALL OF COUNCIL MEMBERS
PRESENT: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
ABSENT: NONE
STAFF PRESENT:
City Manager Lee, City Attorney Tapia, City Treasurer Delgadillo, City Clerk Quiňonez, Community Development Interim Director Morrell, Human Resources Director Matson, Public Works Director Montalvo, Recreation Director Flores and Technology Director Han.
04. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by the Lynwood Sheriff’s Explorers.
05. INVOCATION
The invocation was offered by Ralph Turner of New Horizon Missionary Baptist Church.
06. PRESENTATIONS/PROCLAMATIONS
• Update on Law Enforcement Issues.
• City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
• City Videos.
• Proclamations.
07. COUNCIL RECESS TO:
City of Lynwood as the Successor Agency to the Lynwood Redevelopment Agency MOTION: It was moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to recess to the Lynwood as the Successor Agency to the Lynwood Redevelopment Agency at 6:53 p.m. Motion carried by the following 5/0 vote:
49 ROLL CALL:
AYES: COUNCIL MEMBER AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Housing Authority
MOTION: It was moved by Council Member Cuellar, seconded by Mayor Pro Tem Camacho to recess to the Lynwood Housing Authority at 6:54 p.m. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBER AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Utility Authority
MOTION: It was moved by Vice President Camacho, seconded by Member Cuellar to recess to the Lynwood Utility Authority at 6:55 p.m. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
VICE PRESIDENT CAMACHO AND PRESIDENT SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Public Financing Authority
MOTION: It was moved by Vice President Camacho, seconded by Member Cuellar to recess to the Lynwood Public Financing Authority at 6:56 p.m. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA, VICE
PRESIDENT CAMACHO AND PRESIDENT SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
50 Emiliano Arellano addressed Council and provided written comment regarding item
8.4. Munienvironmental provided Council written comment regarding item 9.1. City Clerk Maria Quinonez addressed Council regarding items 8.3 and 8.5. Joaquin Mesinas addressed Council regarding items 8.7 and 9.1. Maria Viera addressed Council regarding item 8.7
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
NONE
Consent Calendar
All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action.
Item 8.3 was pulled for discussion by Council Member Avila-Moore. Items 8.4 and
8.9 were pulled for discussion by Council Member Cuellar. Item 8.7 was pulled for discussion by Council Member Munoz-Guevara.
MOTION: It was moved by Mayor Pro Tem Camacho, and approved by consensus to approve the balance of the consent calendar. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
08.01. APPROVAL OF THE WARRANT REGISTER
Approved and Adopted RESOLUTION NO. 2025.092
ENTITLED: City of Lynwood warrant register dated August 19, 2025 for FY 2025-2026
08.02. PREVIOUS MEETING MINUTES
Approved Lynwood City Council August 5, 2025 meeting
action minutes.
08.03. A RESOLUTION OF THE CITY COUNCIL AND THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AMENDING AND UPDATING THE CITY’S CLASSIFICATION/COMPENSATION PLAN IN ACCORDANCE WITH THE CITY’S PERSONNEL RULES AND REGULATIONS MOTION: It was moved by Council Member Avila-Moore, seconded by Mayor Pro Tem Camacho to table the item until the mid-year budget review. Motion carried by the following 3/2 vote:
51 ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, MUÑOZ-GUEVARA, AND
MAYOR SOTO
NOES: COUNCIL MEMBER CUELLAR AND MAYOR PRO TEM CAMACHO
ABSTAIN: NONE
ABSENT: NONE
Tabled RESOLUTION NO. 2025.XXX
ENTITLED: A RESOLUTION OF THE CITY COUNCIL AND THE CITY OF
LYNWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AMENDING AND UPDATING THE CITY’S CLASSIFICATION/COMPENSATION PLAN IN ACCORDANCE WITH THE CITY’S PERSONNEL RULES AND REGULATIONS
08.04. ANIMAL SHELTERING SERVICES CONTRACT WITH THE SOCIETY FOR THE
PREVENTION OF CRUELTY TO ANIMALS LOS ANGELES (SPCALA)
MOTION: It was moved by Council Member Munoz-Guevara, seconded by Council Member Cuellar to send the item to the Public Safety/Traffic and Parking commission prior to council approval. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBER AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Tabled, sent to Public Safety/Traffic and Parking Commission for review.
ENTITLED: 2025.XXX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS LOS
ANGELES (SPCALA) TO PROVIDE ANIMAL SHELTERING SERVICES FOR A NOT TO EXCEED AMOUNT OF $376,800.
08.05. DECLARING BALLOT RESULTS FOR THE LEVY OF NEW OR INCREASED
ASSESSMENTS RELATED TO THE LYNWOOD LIGHTING ASSSESMENT
DISTRICT FY 2025/2026
Approved and Adopted
ENTITLED: 2025.093: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD, DECLARING THE RESULTS OF THE PROPERTY OWNER
PROTEST BALLOT PROCEEDING CONDUCTED FOR THE LEVY OF NEW OR
INCREASED ASSESSMENTS RELATED TO THE LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2025/2026;
2025.094: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD, DECLARING THE RESULTS OF THE PROPERTY OWNER
PROTEST BALLOT PROCEEDING CONDUCTED FOR THE LEVY OF NEW OR
INCREASED ASSESSMENTS RELATED TO THE LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT FOR FISCAL YEAR 2025/2026
52 08.06. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
SOLICIT A NOTICE INVITING BIDS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT FY 2025-26 STREET IMPROVEMENT PROJECT (NORTON AVE AND CARLIN AVE) – COMMUNIY DEVELOPMENT BLOCK GRANT
FUNDED PROJECT NO. 2941.68.179
Approved and Adopted RESOLUTION NO. 2025.095
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING
THE ADVERTISEMENT OF NOTICE INVITING BIDS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT FY 2025-26 STREET IMPROVEMENT
PROJECT (NORTON AVE AND CARLIN AVE) – COMMUNITY DEVELOPMENT BLOCK GRANT FUNDED PROJECT NO. 2941.68.179.
08.07. AWARD OF DESIGN CONTRACT TO INFRASTRUCTURE ARCHITECTS INC.
FOR THE DESIGN OF TRANSIT CENTER IMPROVEMENTS, CIP NO.
4011.68.012
MOTION: It was moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to approve the item. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Approved and Adopted RESOLUTION NO. 2025.096 AND CONTRACT TO INFRASTRUCTURE ARCHITECHTS INC.
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD AWARDING A CONTRACT TO INFRASTRUCTURE ARCHITECHTS INC. FOR CONCEPTUAL DESIGN OF THE LYNWOOD TRANSIT/COMMUNITY CENTER IMPROVEMENTS CIP NO. 4011.68.012
08.08. APPROVE CIVILTEC ENGINEERING TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF FY 26 – WATER MAIN REPLACEMENT PROJECT, CIP PROJECT NO. 6302.68.151.
Approved and Adopted RESOLUTION NO. 2025.097 AND
AGREEMENT WITH CIVILTEC ENGINEERING
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD APPROVING CIVILTEC ENGINEERING TO PROVIDE
PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF FY26 – WATER MAIN REPLACEMENT PROJECT , CIP PROJECT NO. 6302.68.151, FOR A TOTAL NOT TO EXCEED AMOUNT OF $165,360.00
53 08.09. REJECTION OF BIDS FOR THE 3-YEAR CONTRACT FOR UTILITY SUPPORT AND MANAGEMENT SERVICES FOR THE CITY’S PUBLIC WORKS
DEPARTMENT AND AUTHORIZATION TO READVERTISE A REQUEST FOR
QUALIFICATIONS
MOTION: It was moved by Council Member Lorraine Avila-Moore, seconded by Council Member Cuellar to bring the item to closed session. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Tabled RESOLUTION NO. 2025.XXX
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD REJECTING THE BIDS TO PROVIDE UTILITY SUPPORT AND MANAGEMENT SERVICES FOR THE CITY’S PUBLIC WORKS DEPARTMENT
AND AUTHORIZING THE READVERTISEMENT OF A REQUEST FOR
QUALIFICATIONS
08.10. CONSIDERATION TO CANCEL AND DECLARE FUTURE COUNCIL MEETINGS
AS 'DARK'
Approved September 2, 2025, and January 6, 2026
New/Old Business
09.01. AWARD OF WASTE HAULER AUDIT CONSULTING SERVICES
MOTION: It was moved by Mayor Soto, seconded by Council Member Avila-Moore to approve and continue the item until staff is ready for the item to return. Motion carried by the following 4/1 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: COUNCIL MEMBER CUELLAR
ABSTAIN: NONE
ABSENT: NONE
Item continued, and to be brought back by staff. .
09.02. ACCEPTANCE OF THE ANNUAL SIDEWALK IMPROVEMENT PROJECT, FY 2024- 2025 (CIP NO. 2121|2251.68.143 & 4011.68.130) AS COMPLETE 54 MOTION: It was moved by Council Member Avila-Moore, seconded by Council Member Cuellar to approve the item. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Approved and Adopted RESOLUTION NO. 2025.098
ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD ACCEPTING THE ANNUAL SIDEWALK IMPROVEMENT PROJECT FY 2024-2025 CIP NO. 2121|2251.68.143 & 4011.68.130 AS COMPLETE;
AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER’S OFFICE AND THE RELEASE OF THE 5% RETENTION 35 DAYS AFTER THE ACCEPTANCE.
ADJOURNMENT
Having no further discussion, it was moved by Council Member Munoz-Guevara, seconded by Council Member Cuellar to adjourn the regular Lynwood City Council meeting in memory of Mayor Soto’s father Jose Cupertino Mercado and Council Member Cuellar’s grandmother Magdalena Ortiz at 8:16 p.m. _____________________________ __________________________ Maria Qui ňonez, City Clerk Rita Soto, Mayor
/co
55 AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Rita Montalvo, P.E., Director of Public Works
SUBJECT:
CHANGE OF BOARD MEMBER TO THE GOVERNING BOARD OF THE
LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER
MANAGEMENT AUTHORITY
Agenda Item # 8.3.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A
CHANGE OF THE BOARD MEMBER TO THE GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY GOVERNING BOARD.” Background:
On October 5, 2010, the City Council approved Resolution No. 2010.208 authorizing the City to join the Los Angeles Gateway Region, Integrated Regional Water Management Authority (GWMA). The Joint Powers Agreement for this organization calls for each member public agency to appoint a member and alternate members by name to the Governing Board. The governing body of the Gateway Water Management Authority is the Governing Board.
The GWMA was formed to jointly prepare and/or adopt a regional plan for the management of water resources, and for the implementation and operation of qualified projects or programs, and/or the preparation of qualified reports and studies.
City Council City Council Regular Meeting 56
Currently, entities that have signed on as members of the GWMA are: Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, and Central Basin Municipal Water District and Long Beach Water Department water agencies.
Discussion and Analysis:
In accordance to GWMA’s Bylaws adopted on October 12, 2015, all non-Legislative Body appointments to the GWMA Board must be done by Resolution. Legislative Body appointments may be done by minute order.
On November 1, 2022, the City Council appointed Julian Lee, Director of Public Works as the Board Member. Pamela Torres, Senior Management Analyst serves as alternate Board Member. With the recent hiring of a new Public Works Director, staff is recommending that a new board member be appointed in place of Julian Lee.
Staff recommends for the City Council to adopt the attached resolution making the following appointment by name and title:
Board Member – Rita Montalvo, Director of Public Works
Alternate Member – Pamela Torres, Senior Management Analyst
Board members receive no compensation for attending required meetings.
Fiscal Impact:
There is no financial impact associated with the recommendation on this report.
Coordinated With:
City Manager’s Office
City Council City Council Regular Meeting 57
9-16-25 Gateway IRWMP Primary Member (Resolution).doc
City Attorney's Office
ATTACHMENTS:
Description
City Council City Council Regular Meeting 58
1 RESOLUTION._____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY O F LYNWOOD
APPROVING A CHANGE OF THE BOARD MEMBER TO THE GATEWAY
REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT P OWERS
AUTHORITY GOVERNING BOARD
WHEREAS, the Los Angeles Gateway Re gion Integrated Water Management Joint Powers Authority (GWMA) was formed in 2007 in response to the passage of two voter approved water bonds; Proposition 50, passed in 2002 and Proposition 84, passed in 2006; and
WHEREAS, the City of Lynwood is a member of the GWMA; and
WHEREAS, under the GWMA Joint Powers Agreement, each member agency shall appoint one Member and one Alternate Member to the Governing Board and under the GWMA Bylaws may appoint three additional Alternate Members; and
WHEREAS, on November 1, 2022 the City Council appointed Julian Lee as board member; and
WHEREAS, a new board member needs to be appointed due to the hiring of a Public Works Director; and
WHEREAS, pursuant to the GWMA Bylaws the Member and Alternate Members appointed by this resolution shall hold office until September 30, 2027.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds that the above recitals are true and correct and incorporates them herein by this reference.
Section 2. The City Council appoints Rita Montalvo, Public Works Director to serve as Board Member representing the City of Lynwood.
Section 3. Authorizes the Mayor to execute the Resolution for and on behalf of the City of Lynwood.
Section 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its adoption.
59 2
PASSED, APPROVED and ADOPTED this 16th day of September, 2025
________________________________
Rita Soto, Mayor
ATTEST:
________________________
Maria Quiñónez, City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_________________________ ________________________________ Noel Tapia, City Attorney Julian Lee, City Manager
60 3
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 16th day of September 2025, and passed by the following votes:
AYES:
NOES:
ABSENT:
____________________________________
Maria Quiñónez, City Clerk
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the Cit y of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. ____________ on file in my office and that said Resolution was adopted on the date and by the vote t herein stated. Dated this 16th day of September 2025.
_______________________________
Maria Quiñónez, City Clerk
61 AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Brittany Leslie, Senior Management Analyst
SUBJECT:
APPROPRIATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
FOR FISCAL YEAR 2025-26
Agenda Item # 8.4.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR FISCAL YEAR 2025-26 TO SUPPORT THE LYNWOOD ECONOMIC & COMMUNITY ENHANCEMENT PLAN."
Background:
On March 10, 2021, President Joe Biden signed into law the American Rescue Plan Act (ARPA), a $1.9 trillion economic stimulus initiative designed to aid the United States' recovery from the COVID-19 pandemic. Through the passage of ARPA, the City was allocated $24.4 million in two equal installments: the first on August 5, 2021, and the second on September 15, 2022.
On October 5, 2021, the City Council approved the Lynwood Economic & Community Enhancement Plan, which identified priority programs and projects for ARPA Funding. On November 19, 2024, the City Council approved the final allocation of $4,808,535 in ARPA Restricted funds toward identified projects.
However, the adopted budget appropriation did not roll over into Fiscal Year 2025-26. In order to move forward with the approved projects, a new appropriation of funds is required.
Discussion and Analysis:
The re-appropriation of ARPA funds will ensure continuity of previously approved projects and City Council City Council Regular Meeting 62
Resolution - ARPA_Budget_Adjustment_FY_24.docx
compliance with federal deadlines requiring all ARPA funds to be obligated by December 31, 2024 and fully expended by December 31, 2026
The projects identified in the Lynwood Economic & Community Enhancement Plan reflect a strategic focus on the following core areas:
Economic Development
Homelessness
Public Assistance Programs
Public Health & Safety
Recreation
The appropriation request is consistent with prior Council action and does not propose any new uses of funds beyond what was already approved.
Fiscal Impact:
Staff is requesting appropriation of $794,500 from ARPA Restricted Funds for Fiscal Year 2025-26. These federal funds do not require a local match and will be utilized for one-time projects and programs that do not create ongoing obligations.
Fund
Description
Amount
1035
Information Technology
$7,500
1055
ARPA Administration Position
$78,000
1055
Business Façade Program
$424,000
1055
Homeless Services Vehicle
$100,000
1055
Outdoor Fitness Station
$185,000
Total
$794,500
Coordinated With:
City Manager's Office
City Attorney's Office
Department of Finance and Administration Services
ATTACHMENTS:
Description
City Council City Council Regular Meeting 63
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR FISCAL YEAR 2025-26 TO SUPPORT THE
LYNWOOD ECONOMIC & COMMUNITY ENHANCEMENT PLAN
WHEREAS, On March 11, 2021, the President of the United States signed the American Rescue Plan Act of 2021 (ARPA); and
WHEREAS, the City of Lynwood was allocated $24,400,000 in ARPA funds; and
WHEREAS, The City Council of the City of Lynwood (the “City Council”) approved the Lynwood Economic & Community Enhancement Plan on February 1, 2022; and
WHEREAS, on November 19, 2024, The City Council approved the final allocation of $4,808,535 in ARPA Restricted Funds for specific projects under the Lynwood Economic & Community Enhancement Plan; and
WHEREAS, the Fiscal Year 2024-25 ARPA budget appropriation did not roll over into Fiscal Year 2025 -26, requiring re -appropriation in order to implement previously approved projects; and
WHEREAS, the City Council desires to appropriate ARPA funds for Fiscal Year 2025-26 to ensure the timely implementation of projects consistent with pr ior Council action and ARPA funding requirements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The City Council hereby appropriates $794,500 in ARPA Restricted Funds for Fiscal Year 2025 -26 to support the Lynwood Economic & Co mmunity Enhancement Plan.
Section 3. By adoption of this Resolution, the City Council approves the appropriations to be distributed as follows.
Fund Description Amount
1035 Information Technology $7,500
1055 ARPA Administration Position $78,000
1055 Business Façade Program $424,000
1055 Homeless Services Vehicle $100,000
1055 Outdoor Fitness Station $185,000
Total $794,500
Section 4. That the City Council authorizes the City Manager, or designee, to 64
make the necessary budget adjustments to the City’s financial system to reflect appropriate changes to Lynwood Economic & Community Enhancement Plan.
Section 4. The Mayor is hereby authorized to execute this Resolution for and on behalf of the City of Lynwood.
Section 5. This Resolution shall go into effect immediately upon its adoption.
Section 6. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of SEPTEMBER 2025.
Rita Soto
Mayor
ATTEST:
Maria Quinonez
CITY CLERK
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Noel Tapia Julian Lee
City Attorney City Manager
65 66
AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Brittany Leslie, Senior Management Analyst
SUBJECT:
ANIMAL SHELTERING SERVICES CONTRACT WITH THE SOCIETY
FOR THE PREVENTION OF CRUELTY TO ANIMALS LOS ANGELES
(SPCALA)
Agenda Item # 8.5.
Recommendation:
Staff recommends the City Council of the City of Lynwood adopt the attached resolution entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY
OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS
LOS ANGELES (SPCALA) TO PROVIDE ANIMAL SHELTERING SERVICES FOR A NOT TO EXCEED AMOUNT OF $376,800."
Background:
The city currently maintains an Animal Control Program. The main purpose of the program is to handle service calls concerning animal welfare and to enforce municipal code ordinances related to dogs-at-large, animal bites, dog licensing, tethering, barking dogs and leash laws. In addition, this program facilitates veterinary care for injured animals found at large and provides for the safe return of loose and lost animals to their owners through the identification of all domesticated animals for identifying implanted chips.
At the direction of the City Council, Staff was instructed to present this item to the Public Safety/Traffic and Parking Commission scheduled for Thursday, August 28, 2025.
Unfortunately, not enough Commission members were in attendance to establish a quorum, and as a result, the Commission was unable to take any formal action or provide recommendations on this matter.
As part of the Animal Control Program, the City contracts with the Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA) to provide animal sheltering services. The City's current contract with SPCALA expires on August 31, 2025. Both SPCALA and City staff wish City Council City Council Regular Meeting 67
to continue the term of this contract at an annual rate of $376,800 and $100 per day per animal held in excess of the City's mandated holding period at the City's request.
Discussion and Analysis:
The City has contracted with SPCALA for the provision of animal control services for the past nine (9) years. The current agreement covers the period from June 1, 2024, through August 31, 2025, at a “not-to-exceed” amount of $345,600 (or $28,800 per month). SPCALA has proposed to renew the contract for an additional one-year term, from September 1, 2025, through August 31, 2026, at an annual rate of $376,800 (or $31,400 per month).
To ensure the City continues to receive the most cost-effective and comprehensive animal control services, staff reached out to alternative service providers, including Los Angeles County Animal Care and Control, Long Beach Animal Care Services, and the Southeast Area Animal Control Authority (SEAACA). However, both Los Angeles County and Long Beach indicated they are not currently accepting new member cities and were unable to provide cost estimates. The City maintains an active application on file with SEAACA, should an opportunity arise in the future to join their program.
Staff will continue to maintain communication with all three agencies over the next year in the event any of them begin accepting new jurisdictions. In the interim, based on the scope of services provided by SPCALA—which includes animal sheltering, removal of deceased animals, cruelty investigations, violence prevention, and humane education—along with the proposed pricing, staff recommends approval of the proposed contract extension.
Fiscal Impact:
The Fiscal Year (FY)2025–2026 budget includes an adopted appropriation of $345,600 for animal sheltering services. The proposed contract extension with SPCALA, covering the period of September 1, 2025, through August 31, 2026, totals $376,800. Staff is requesting to appropriate an additional $31,200 from the unappropriated General Fund balance and process a budget adjustment to cover the contract for the remainder of the fiscal year.
Coordinated With:
City Manager's Office
City Attorney's Office
Department of Finance & Administration
ATTACHMENTS:
City Council City Council Regular Meeting 68
Exhibit A
SPCALA Resolution.docx
Description
City Council City Council Regular Meeting 69
ANIMAL SHELTERING
SERVICES CONTRACT
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Per special request of the City - but no less than the minimum required by law, this AGREEMENT is entered into on this _1st day of September 2025 between the _CITY OF LYNWOOD, a general law city and municipal corporation, (“CITY”) and THE LOS ANGELES SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS (spcaLA), a California Corporation (“CONTRACTOR”).
In consideration of the mutual promises, covenants and conditions hereinafter set forth, CITY and CONTRACTOR hereby agree as follows:
1. SCOPE OF SERVICES:
a) CONTRACTOR will serve as the Director of Animal Sheltering for CITY in accordance with holding periods required by applicable law. CONTRACTOR will accept animals from CITY including stray animals found in CITY turned in by any citizen. CONTRACTOR will also accept owned animals relinquished by citizens of the CITY [upon payment of the CONTRACTOR’S fee for such services]. To fulfill this responsibility CONTRACTOR will maintain an animal shelter located at 12910 Yukon Avenue in the City of Hawthorne during the term of this Agreement. CONTRACTOR may, in its sole discretion, move animals to another suitable sheltering facility for any reason, including but not limited to maintenance, business necessity, a natural disaster or a pandemic.
b) CITY agrees to ensure that all animals requiring immediate medical attention receive emergency medical care as required by applicable law before depositing said animal with CONTRACTOR. CITY is requested to bring veterinary medical records from the hospital with the animal. If animals requiring immediate medical attention are deposited with CONTRACTOR, all medical expenses will be billed to the CITY plus a One-thousand Dollars ($1,000.00) Admin fee per animal to be added to the monthly invoice from CONTRACTOR.
c) CITY agrees No un-weaned animals will be deposited after normal business hours as they can die due to the lack of care after hours.
d) CITY will ensure all wildlife or exotics, i.e. ducklings, possums, racoons, etc., or ANY animal, regardless of age or species, that requires specialized care, (anything besides a dog, cat, rabbit or pocket pet), would be taken to a rescue that specializes in the species. If the CITY does not fulfill this requirement, CITY agrees to pay cost of service, and a One-thousand Dollars ($1,000.00) Admin fee per animal to be added to the monthly invoice from CONTRACTOR to cover the cost of specialized care while in CONTRACTOR’S custody.
e) CITY agrees to ensure to collect One Hundred and Fifty ($150.00) relinquishment fee for owner relinquished animals (live and dead), and remit to CONTRACTOR upon delivery of animal with checks to be made payable to spcaLA. If the CITY does not fulfill this requirement, CITY agrees to pay One Hundred and Fifty Dollar ($150.00) relinquish fee to be added to the next month’s invoice. f) CONTRACTOR agrees not to provide animals for scientific research.
2. FEES. CITY agrees to pay CONTRACTOR a sum equal to thirty-one-thousand-four-hundred-dollars & 00/100 ($31,400.00) per month for CONTRACTOR’S services for receiving (116) one-hundred-sixteen animal intake per month. Animal intake more than 116 each month will be billed at a rate of Three-hundred Dollar ($300.00) per month and added to the monthly invoice. A One-hundred Dollar ($100.00) fee will be charged per day per animal held in excess of the CITY’S mandated holding period at the CITY’S request of three days (3). This includes confiscated animals and held for any reason until they are released by the city to the Contractor. For a new contract, this monthly fee is based upon costs to the CONTRACTOR and upon initial estimates of animal intake activity provided by the CITY. For a renewal contract, the fee is based upon historical animal intake activity data and increased costs to run the Shelter. In either circumstance, the CONTRACTOR’S costs and the CITY’S animal intake activity will be reviewed periodically by the 70 ANIMAL SHELTERING
SERVICES CONTRACT
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CONTRACTOR during the contract term to determine if an adjustment is needed. Should a fee adjustment be deemed necessary based on either costs or activity, it will take effect on the next invoice prepared to the CITY. CONTRACTOR will invoice CITY each month. CITY agrees to pay each invoice within fourteen (14) days after receipt of an invoice. If payment is not received from CITY by the 30th day of each month, a 10% late fee will be added to the following month’s invoice. The late fee will be added each month until the invoice is paid. If payment is not received, then CONTRACTOR has the right to stop services until the payment is received. CONTRACTOR reserves the right to charge additional fees for violations of SCOPE OF SERVICES up to $5,000.
3. TERM. The term of this Agreement is from September 1, 2025 to August 31, 2026.
4. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a taxpayer identification number.
5. PERMITS AND LICENSES. CONTRACTOR, at its sole expense, will maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
6. PROJECT COORDINATION AND SUPERVISION.
(a) Denise Jakcsy will be assigned as CONTRACTOR’S Project Manager and will be responsible for coordination with CITY’S Project Manager for the services described herein. (b) _ Rikermy Martin ____ will be assigned as CITY’S Project Manager and will be personally in charge of and personally supervise the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONTRACTOR’S Project Manager to facilitate CONTRACTOR’S provision of the services described herein.
7. TERMINATION FOR CONVENIENCE.
(a) Notwithstanding anything to the contrary set forth in Section 3, either party may terminate this Agreement for convenience at any time with or without cause upon a minimum (30) days’ written notice. Termination will come into effect on the last day of the month following the (30) days’ notice and will be billed for the full month of service the termination takes effect. Any remotes or keys to the facility are to be returned to CONTRACTOR by the CITY on the day the contract terminates. If not returned on the termination date, a fee of $100 per day will be incurred until they are returned.
(b) CONTRACTOR and CITY each waive any and all claims for damages that might otherwise arise from termination of this Agreement pursuant to this Section.
8. INDEMNIFICATION. To the fullest extent permitted by law, the parties agree to save, indemnify, defend, and hold harmless each other, and its affiliates, and their directors, officers, employees, agents, successors and assigns, from any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, and regulatory 71 ANIMAL SHELTERING
SERVICES CONTRACT
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proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual, alleged or threatened, attorney fees, expert fees, court costs, and any other costs of any nature without restriction incurred in relation to, as a consequence of, or arising out of, the performance of this Agreement, and attributable to the fault of the other.
Following a determination of the percentage of fault and or liability by agreement between the Parties or a court of competent jurisdiction, the party responsible for liability to the other will indemnify the other party to this Agreement for the percentage of liability determined. It is expressly understood and agreed that the foregoing will survive termination of this Agreement.
9. ASSIGNABILITY. This agreement is for CONTRACTOR’S unique services. CONTRACTOR may not assign the benefits or burdens of this Agreement without CITY’S prior written consent.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of the method and manner in which the services are performed hereunder.
CONTRACTOR is free to contract for similar services to be performed for other entities while this Agreement is in effect with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of how the services are provided or to exercise a measure of control over the services means that CONTRACTOR will follow the direction of the CITY as to end results only.
11. RECORDS RETENTION.
(a) CONTRACTOR will maintain full and accurate records with respect to all services provided under this Agreement. CONTRACTOR will retain such records for at least three (3) years after termination or final payment under this Agreement.
(b) RECORDS, AUDIT AND RETENTION. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs incurred under this Agreement, and records related to the housing, medical care, treatment and adoption status of animals housed by CONTRACTOR pursuant to this Agreement, for a period of at least three (3) years after the expiration of this Agreement. Such aforementioned records relate solely to CONTRACTOR’S retention of an animal during the Holding Period.
12. INSURANCE.
(a) At all times during the term of this Agreement, CONTRACTOR will maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below.
Type of Insurance Limits (Combined Single)
Commercial general liability: $1,000,000
Business automobile liability: $1,000,000
Workers compensation: Statutory limits
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SERVICES CONTRACT
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(b) Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 10 01. The amount of insurance set forth above will be $1,000,000 per occurrence -- $2,000,000 aggregate for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insured” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an “occurrence”, not a “claims made,” basis and will not be cancelable except upon thirty (30) days prior written notice to CITY. (c) Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 07 97, or similar form for CONTRACTOR owned autos.
(d) CONTRACTOR will furnish to CITY duly authenticated Certificates of Insurance and Endorsements evidencing the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M.
Best Company rating of “A:VII.”
(e) Should CONTRACTOR, for any reason fail to maintain the insurance required by this Agreement, CITY may, after providing reasonable written notice to CONTRACTOR, obtain such coverage at CONTRACTOR’S expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate this Agreement pursuant to Section 7.
13. NOTICES. All written communications can be sent by email to Madeline Bernstein <[email protected] and others in communication with and followed up by mail from one party to the other sent as follows:
CITY CONTRACTOR
Madeline Bernstein
spcaLA
5026 W. Jefferson Blvd.
Los Angeles, CA 90016
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Any such written communications will be conclusively deemed to have been received by the addressee at the time of actual delivery of email or when sent by certified or registered mail, return receipt requested, postage prepaid. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notices in the manner prescribed in this paragraph.
14. INTERPRETATION. This Agreement will be construed in accordance with the laws of the State of California, and exclusive venue for any dispute involving this Agreement will be in Los Angeles County.
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SERVICES CONTRACT
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15. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the parties. There are no other understandings, terms or other Agreements express or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
16. EFFECT OF CONFLICT. In the event of any conflict or inconsistency between any provision of this Agreement, and any other document or agreement, whether oral or written, the provisions of this Agreement will govern and control.
17. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party.
18. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion, and the balance of this Agreement will continue in full force and effect.
19. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment executed by both parties. CITY’S city manager, or designee, may execute any such amendment on behalf of CITY.
20. COVENANTS AND CONDITIONS. The Parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.
21. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and not affect the interpretation of this Agreement.
22. FORCE MAJEURE. Should performance of this Agreement be prevented due to acts of God, fire, flood, earthquake, explosion, hostilities, war, strikes, embargo, riots, government action, civil or military authority, the natural elements, pandemics, or other similar causes beyond the parties’ control, then this Agreement will immediately terminate without obligation of either party to the other.
23. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
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SERVICES CONTRACT
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24. COUNTERPARTS. This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. [SIGNATURE PAGE FOLLOW]
THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.
spcaLA and CONTRACTOR City of Lynwood
By: ____________________________ By: ____________________________ Name: _Madeline Berstein_________ Name: _________________________ Title: __President________________ Title: ____City Manger____________ Date Signed: ____________________ Date Signed: ____________________
By: ____________________________ By: ____________________________ Name: _Brenda James_____________ Name: _________________________ Title: __CFO_____________________ Title: __________________________ Date Signed: ____________________ Date Signed: ____________________
By: ____________________________ By: ____________________________ Name: _Denise Jakcsy_____________ Name: _________________________ Title: __Senior Director_____________ Title: _______________ ___________ Date Signed: ____________________ Date Signed: ____________________
75 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO
ANIMAL LOS ANGELES (SPCALA) TO PROVIDE ANIMAL SHELTERING SERVICES FOR A NOT TO EXCEED AMOUNT OF $376,800
WHEREAS, the City of Lynwood desires to maintain a service agreement with the Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA) to provide routine sheltering services for dogs and cats, including taking in stray animals, adopting out animals, and humane disposal of deceased animals; and
WHEREAS, the City of Lynwood has requested that SPCALA enter into this Agreement and provide animal services to the City for the period of Sept ember 1, 2025 to August 31, 2026; and
WHEREAS, SPCALA has staff, equipment, and shelter facility (located at 12910 Yukon Avenue in the City of Hawthorne) to safely and adequately provide animal sheltering and deceased animal disposal services to the City.
NOW, THEREFORE, THE LYNWOOD CITY COUNCIL DOES HEREBY
RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The City Council hereby authorizes and approves an agreement with the Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA) in an amount not to exceed $376,800 for the period of September 1, 2025 – August 31, 2026, in a form approved by the City Attorney
Section 3. The City Council hereby authorized the appropriation of $31,200 from the unappropriated General Fund balance and directs staff to process a budget adjustment to fund the total contract amount for the remainder of the fiscal year.
Section 4. The City Council hereby authorizes the Mayor, or his designee, to take necessary steps, including the execution of agreements and other related documents with SPCALA as needed to undertake the implementation of all related services under attached Exhibit A
Section 5. Authorizes the Mayor to execute the Resolution for and on behalf of the City of Lynwood.
Section 6. This Resolution becomes effective immediately upon adoption.
Section 7. The City Clerk shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect.
76 PASSED, APPROVED AND ADOPTED THIS 16th DAY OF SEPTEMBER, 2025.
Rita Soto
Mayor
ATTEST:
Maria Quiñónez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Noel Tapia Julian Lee
City Attorney City Manager
77 AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Wayne M. Morrell, Interim Director of Community Development SUBJECT:
PROFESSIONAL SERVICE AGREEMENT FOR GRANT
ADMINISTRATION SERVICES
Agenda Item # 8.6.
Recommendation:
It is recommended that the City Council adopt the attached resolution entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH AVANT-GARDE FOR SUPPLEMENTAL ADMINISTRATION SERVICES
UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAMS."
Background:
The City's current contract with Avant-Garde for supplemental administration services under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) expired June 30, 2025. On August 14, 2025, the City Manager approved an amendment with Avant-Garde for the period July 1, 2025 through August 30, 2025, in an amount not to exceed $25,000, to allow staff the needed time to complete a Request for Proposal (RFP) to continue the needed supplemental administration services under the CDBG and HOME programs.
A RFP was released on May 29, 2025, for the award of a one (1) year contract with a selected firm, with two (2) additional one-year terms at the discretion of the City, for a potential total of three (3) years. The initial period of the agreement would be for the period of July 1, 2025 through June 30, 2026.
City Council City Council Regular Meeting 78
Discussion and Analysis:
Under the U.S. Department of Housing and Urban Development (HUD) regulations, an entity may only contract with an outside agency for services under the CDBG and HOME program for a maximum of three years at a time. The City’s current contract with Avant-Garde for supplemental administration services under the CDBG and HOME program expired on June 30, 2025. Accordingly, the City issued a RFP on May 29, 2025, for the below supplemental administration services.
CDBG
Inspection services/write-ups: Owner-Occupied Rehabilitation – Emergency Grants (Community Development Department)
Environmental review/labor compliance services – Capital Improvement Projects (Public Works Department)
HOME
Inspection services/write-ups: Owner-Occupied Rehabilitation – Grants and Loans (Community Development Department)
Inspection services/write-ups: First Time Homebuyer (Community Development Department
The City received two (2) proposals, which was submitted by Avant-Garde and Willdan.
Avant-Garde is the City’s current consultant, whose last contract was for the period beginning July 1, 2024 and ended June 30, 2025. They have been providing a wide variety of services (which includes grant writing and administration, program management, funding administration, compliance management, construction coordination, and community outreach) to a number of cities, including Lynwood, since their incorporation in 2002. Avant-Garde has consistently provided quality service to the City. They have the added advantage of having intimate knowledge of the City’s processes and administrative policies due to the current services they are providing under the CDBG and HOME program. Based on Avant-Garde’s experience and past working relationship with the City, it is recommended that the City Council approve a Professional Services Agreement for the period of July 1, 2025 to June 30, 2026 (which may be extended for up to two (2) additional years by the City Manager) at a not to exceed annual amount of $346,470.00.
Fiscal Impact:
There will be no fiscal impact to the General Fund. The total cost for this service will be City Council City Council Regular Meeting 79
AVANT GARDE - CDBG
HOME GRANT ADMIN- FINAL (002).pdf
Lynwood Cost Proposal 8-26 (002).pdf
PSA Avant Garde 25-26.doc
Resolution - Avant Garde.docx
paid through the CDBG, HOME and HOME-ARP grant funds.
Staff also request the Finance Department to adjust the FY 25-26 budget to reflect the authorized appropriation for use of said unappropriated grant balances as follows:
Fund
Dept.
Div.
Object
Description
Amount
2941
51 285
62015
CDBG - Prof/Contr. Services
$130,420.00
2941
Budgetary Fund Balance
($130,420.00
)
2961
51 865
62015
HOME – Prof/Contr. Services
$123,000.00
2961
Budgetary Fund Balance
($123,000.00)
2961
51 863
62015
HOME-ARP – Prof/Contr.
Services
$93,050.00
2961
Budgetary Fund Balance
($93,050.00)
Coordinated With:
City Manager's Office
City Attorney's Office
Finance Department
ATTACHMENTS:
Description
City Council City Council Regular Meeting 80
PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT PARTNERSHIPS (HOME)
GRANT ADMINISTRATION
CITY OF LYNWOOD
PREPARED FOR:
909.895.7146 • 807 S Lemon Ave, Diamond Bar, CA
81 0 | Page
PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
LETTER OF TRANSMITTAL .......................................................................................................................... 1 FIRM QUALIFICATIONS .............................................................................................................................. 3 APPROACH TO THE SCOPE OF SERVICES ................................................................................................ 6 EXPERIENCE ............................................................................................................................................. 18 KEY PERSONNEL ...................................................................................................................................... 25 REFERENCES ............................................................................................................................................ 43 FEE PROPOSAL ......................................................................................................................................... 44 NON-COLLUSION AFFIDAVIT .................................................................................................................. 45
Table of Contents
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
June 30,2025
City of Lynwood
Attn: Gabriel Linares, Director of Community Development 11330 Bullis Road
Lynwood, CA 90262
Subject: REQUEST FOR PROPOSAL– Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Grant Administration
It is with great pleasure that AVANT -GARDE submits its proposal to provide Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Grant Administration Services to the City of Lynwood.
A 100% woman-owned firm, Advanced AVANT-GARDE Corporation was incorporated in September 2002 and our corporate office is located at 807 S Lemon Ave, Diamond Bar, CA 91789. AVANT - GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).
AVANT-GARDE has built a strong reputation for providing innovative and successful solutions for several public agencies. We have a successful track record with several municipalities, including the Cities of Lynwood , Norwalk, El Monte, Temple City, Industry, Montebello, La Mirada, Perris, Baldwin Park, Bellflower, Cudahy, Bell Gardens, South Gate, La Puente, Pico Rivera, Hawaiian Gardens, Pasadena, Maywood, Alhambra, San Gabriel, Rosemead, South El Monte, Monterey Park, Commerce, Huntington Beach, Ventura, Ojai, Manhattan Beach, Moreno Valley, Rialto, LA DOT, LADWP, and METRO. We offer the talents of some of the most skilled grant writers, fund administrators and program managers in the industry, providing clients with innovative and cost - effective solutions on a wide variety of projects.
It has been AVANT-GARDE’s pleasure to work with the City of Lynwood since 2007, providing labor compliance, CIP management and grant administration for Public Works and Economic Development projects, as well as program management for the HOME and CDBG programs. Our understanding of the city makes AVANT-GARDE uniquely qualified to perform the labor compliance and grant administration services outlined in the Request for Qualifications (RFQ).
To provide exceptional services as outlined in the RFQ, we present a highly qualified and experienced team of program managers and coordinators each with years of experience in providing identical services to Cities throughout Southern California. We have assigned the firm principal, Lissette Montoya, to serve as the Project Representative. Ms. Montoya will oversee all assigned staff and will ensure successful administration of all activities. AVANT-GARDE
LETTER OF TRANSMITTAL
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PARTNERSHIPS GRANT ADMINISTRATION
understands and accepts the work to be done and commits itself to performing the work as scheduled.
Please contact me or Lissette Montoya, the firm’s principals, at (909) 895 -7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to continue serving your community.
Thank you very much for your consideration.
Sincerely,
Ana Marie LeNoue
President/CEO
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PARTNERSHIPS GRANT ADMINISTRATION
AVANT-GARDE is a highly experienced consulting firm with a proven track record of success in providing innovative solutions for public agencies across Southern California, including numerous cities and regional authorities. Our years of practice have resulted in a solid foundation of experience and technical expertise and a dedication to integrity, excellence, and quality. We are proud of our strong reputation in meeting aggressive schedules and our ability to multi- task to provide our clients specialized attention and service. Services offered by our firm include:
• Grant Writing and Administration
• Program Management
• Funding Administration
• Compliance Management including Labor Compliance
• Construction Coordination (Bid development, analysis, etc.) • Community Outreach
Advanced AVANT-GARDE Corporation was incorporated in September 2002 and our corporate office, from which services will be provided is located at 807 S Lemon Ave, Diamond Bar, CA 91789.
AVANT-GARDE is a 100% woman -owned California Corporation. Furthermore, AVANT-GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).
AVANT-GARDE's professional staff have a deep understanding of the various ways a single project can impact the entire organization and its desired growth and development. We believe in working as a team, leveraging our collective strengths to complement ea ch other's efforts. This approach leads to the creation of options and services that best serve our clients' goals and objectives. Our extensive experience in serving municipalities has been marked by close attention to detail, a focus on meeting the speci fic needs of each client, and the prompt delivery of products, studies, and services.
We have a strong reputation for meeting aggressive deadlines, delivering high-quality results, and building strong, collaborative relationships with our clients. Our services are tailored to meet the specific needs of each agency, assisting them in identifying and securing funding, developing and implementing successful programs, and ensuring compliance with all relevant regulations.
AVANT-GARDE has a deep understanding of the City of Lynwood’s processes and administrative policies, which we have gained through our program management, funding administration, and labor compliance services provided to the City since 2007. This expertise makes AVANT-GARDE
FIRM QUALIFICATIONS
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PROPOSAL FOR:
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PARTNERSHIPS GRANT ADMINISTRATION
uniquely qualified to undertake the scope of work outlined in the Request for Proposals. Our familiarity with the City will enable the AVANT -GARDE team to seamlessly integrate into the City’s current program efforts without needing additional time to learn its practices.
AVANT-GARDE is currently assisting the City with the implementation of its CDBG and HOME programs. This includes managing the Housing Rehabilitation Program and carrying out various housing-related tasks. Additionally, AVANT -GARDE provides project management services as assigned by the Community Development Director and supports various Community Development activities, such as the development of the 2025 -2029 Consolidated Plan , administration of the utility, rental and commercial façade assistance programs.
Additionally, AVANT-GARDE is providing labor compliance, CIP management and/or funding administration services for more than 80 of Lynwood’s various construction projects. Our tasks include: quarterly reporting; preparation of project award submittals, close -out submittals, and processing reimbursement requests; coordination with project staff and Caltrans; attending pre - construction meetings to discuss federal prevailing wage requirements and postings; setting up and maintaining Labor Standard Enforcement Files; reviewing contractor’s compliance with all state and federal required postings; conducting employee field interviews; reconciling weekly certified payroll reports and supporting documentation; identifying violations and investigating complaints of u nderpayment to workers; and notifying prime contractor in writing of any labor discrepancies or suspected violations and define the corrective actions to be taken.
AVANT-GARDE provides these services to several cities in Southern California, showcasing our capacity and expertise in this region. Our extensive experience serving both large urban centers and small municipalities allows us to effectively tackle the uniqu e challenges and opportunities each client faces. Our reputation for providing innovative and successful solutions includes collaborations with various public agencies, such as the Cities of Lynwood, Baldwin Park, El Monte, Temple City, Industry, Montebello, La Mirada, Perris, Norwalk, Bellflower, Cudahy, Bell Gardens, South Gate, La Puente, Pico Rivera, Hawaiian Gardens, Pasadena, Maywood, Alhambra, Arteria, San Gabriel, Temple City, Rosemead, South El Monte, Monterey Park, Commerce, Industry, Huntington Beach, Ventura, Ojai, Manhattan Beach, Moreno Valley, Rialto, West Covina, LADOT, LADWP, and METRO.
Most of the agencies we serve have established long -standing relationships with us and trust our team to deliver these services for their upcoming projects. Our success is achieved through meticulous attention to detail, a strong focus on meeting the uniqu e needs of each client, and the prompt delivery of products, studies, and services.
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PARTNERSHIPS GRANT ADMINISTRATION
Financial Condition
AVANT-GARDE is in good financial condition and does not have any conditions (bankruptcy, pending litigation, outstanding claims, planned office closures, impending merger, etc.) that may impede our ability to provide grant administration services to the City.
Commencement Services
AVANT-GARDE is fully prepared to begin work promptly and has no issues with the City's anticipated service start date.
Professional Services Agreement
We have reviewed the general requirements and do not have any special terms or conditions to include in the contract at this time.
Certificate of Insurance
AVANT-GARDE has reviewed the insurance requirements and is fully capable of securing all necessary coverage to meet the City's minimum limits.
Legal History
AVANT-GARDE has no past or pending litigation or claims against our firm, its principals, or our key subcontractors related to services provided to public agencies. Furthermore , there are no actions that could impact our performance under a contract with the City.
Disclosures
AVANT-GARDE and its principals have not been, nor are they currently, the subject of any investigation by County, State, or Federal agencies in the past five years.
Additional Statements
AVANT-GARDE will adhere to all federal, state, and local laws and regulations applicable to our operations and this project.
AVANT-GARDE will allow authorized federal, state, county, and City officials access to our place work, books, documents, papers, fiscal, and payroll materials, and other relevant contract records pertinent to the project. All relevant records will be retained for a minimum of three (3) years from the completion of the project or as otherwise by law, whichever is longer.
AVANT-GARDE will not discriminate against any employee or applicant for employment because of race, color, religions, sex, or national origin. AVANT-GARDE is committed to fostering and inclusive and equitable workplace.
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PARTNERSHIPS GRANT ADMINISTRATION
Services Provided
AVANT-GARDE has years of experience providing services similar RFP and understands the work to be done. It is our goal to ensure that all services and reports are in compliance with all applicable HUD regulations and submitted within the required time frames. AVANT-GARDE’s work for these agencies has included review of various reports to identify program activities; analysis of the City’s HUD funded programs; assisting with the development of policies and procedures for the City’s CDBG and HOME Programs ; providing sup port to staff on responses to audit findings; managing CDBG-funded CIPs and public service programs including monitoring; implementing CDBG funded activities; and a variety of housing rehabilitation related tasks including property inspections, applicant file review, and agreement coordination. Our services have included guidance to meet program and financial compliance requirements and local financial procedural support. AVANT - GARDE serves as the liaison with cities’ HUD, HCD, and LACDA representatives to seek clarification, guidance, and provide the cities with clear action steps.
It is our understanding that the City of
Lynwood is seeking a highly qualified consultant to
provide professional services to the Community Development Department for the inspection services/write-ups for the Owner -Occupied Rehabilitation and First Time Homebuyer programs, and environmental review/labor compliance services for CDBG funded public works projects.
AVANT-GARDE is committed to providing the scope of services outlined in this proposal as follows:
1. Provide an initial on -site property inspection including review of lead-based paint procedures with the Homeowner.
2. Provide a scope of work write-up.
3. Provide a pre-bid job walk or bidder’s conference with bidding contractors.
4. Provide project monitoring including:
a. Complete on-going site inspections for progress reports; b. Authorize progress payments as work is completed, inspected, and approved by Homeowner;
c. Process approved change orders (as needed); and
d. Complete final inspection, process work signoff (which includes obtaining Homeowner’s approval), and verify final approval of permits by the Building Division.
5. Provide all required NEPA assessment and compliance documents for exempt projects.
6. Provide Davis-Bacon prevailing wage compliance monitoring.
7. Conduct pre-bid/bid procedures:
APPROACH TO THE SCOPE OF SERVICES
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PARTNERSHIPS GRANT ADMINISTRATION
a. Provide City with its wage compliance procedure guidelines for inclusion in pre -bid information and/or bid requests.
b. Provide the City with verification of a contractor’s eligibility for contract award by reviewing General Services Administration’s “List of Parties excluded from Federal Procurement or Non -Procurement Programs”, System for Award Management, or State Department of Industrial Relations as applicable.
8. Conduct pre-construction phase activities including:
a. Prepare a portion of the Project Labor Standards Enforcement File (related to payroll information) and maintain it for the duration of the project. This shall include prevailing wage related documents.
b. Conduct an in-person pre -construction conference with a City representative in attendance. General contractor and subcontractors shall be provided with comprehensive packet detailing consultant/City wage compliance procedures. c. Supply the necessary wage compliance forms to all contractors and City at conference.
d. Prepare and issue conference minutes to all attendees. A copy of the minutes shall be placed in the Project Labor Standards Enforcement File, as required by Davis Bacon regulations.
e. Re-verify each contractor’s or subcontractor’s eligibility for contract award. f. Verify with the United States Department of Labor, Employment, and Training Administration that all trainees hold a formal certification showing registration in an approved program.
g. Verify that the Public Works Contract Award Information (DAS -140) and Request for Dispatch of an Apprentice (DAS -142) forms are submitted to local apprenticeship councils by all contractors, as appropriate.
9. Conduct construction phase activities including:
a. Verify completeness of payroll report.
b. Verify classifications and wage rates reported on payroll are at least equal to the rate required under the applicable wage determination.
c. Verify overtime hours and wages are property calculated. d. Verify Statement of Compliance is signed by the owner, officer or designated employee of the contractor.
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e. Verify applicable wage determination; document verification as required. If wage determination has changed from what appears in project specifications, provide addendum for dissemination to plan holders.
f. Verify and document job-site posting of wage rate information and labor compliance posters.
g. Conduct site visits to monitor workforce utilization; perform labor compliance interviewing of employees on site, using appropriate forms, in the proper frequency and of the proper work classifications required.
h. Receive and review labor compliance documentation from public works observers or inspectors and compare with contractor-submitted documents. Monitor contractor- submitted payroll documentation on a continuous basis.
i. Verify with the U.S. Department of Labor, as required, that any worker listed on the certified payroll who receives less than the published hourly journeyman rate is registered in an approved apprenticeship program and is in possession of a formal certification.
j. Verify that any payroll deductions are acceptable under applicable prevailing wage law.
k. Verify that payroll data is submitted to the Department of Industrial Relations (DIR) online Compliance Monitoring Unit (CMU) under the correct DIR project number. l. Verify the payment of the training contribution, as necessary. m. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance.
n. Calculate any applicable underpayments due; obtain restitution payroll(s) plus proof of worker payment(s), as needed.
o. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements. p. Coordinate with City staff the withholding of progress and/or retention payments if contractor fails to abide by labor compliance requirements. q. Prepare a Labor Compliance Certification Form, if required. 90 9 | Page
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r. Notify City’s representative upon receipt of Disbursement Authorization of any outstanding certified payroll(s) not yet received or of unresolved violations. s. Notify the City if all payroll reports have been submitted are to date and no unresolved violations pending to assist the City in determining disbursement to contractor.
10. Conduct post construction activities including:
a. Coordinate project file reviews by authorized city, county, state, and federal agencies.
b. Maintain content and format of labor compliance file in conformance with applicable government requirements.
c. Submit complete labor compliance file to City for retention. d. Respond to Public Records Request.
e. Establish a retention system to retain records pursuant to grant requirements, as well as City requirements.
f. Maintain electronic records of all Labor Standards Enforcement File(s), accounts, established under this Agreement for a period of seven (7) years after closing of each project.
g. Provide City all original files within 30 days of completion/close-out of project. At the request of City, shall provide digital files of the original files In addition, AVANT-GARDE will perform the following:
1. Ensuring all files that are active and those subject to audit have the proper documentation per HUD regulations.
2. Review HUD policies and procedures to ensure they are up to date.
3. Review and prepare all CDBG/HUD reports (e.g., prevailing wage, minority contractor and Section 3 reports).
4. Undertake annual on- site monitoring of nonprofits and sub recipients, including CIP projects executed by other City Departments that receive CDBG funds to ensure program compliance.
5. Respond to public inquiries regarding HUD programs.
6. Act as City’s liaison and representative to facilitate communication between the City and HUD as well as represent the City at community meetings, City Council, meetings with staff, or workshops as needed or directed.
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7. Provide CDBG , HOME and HOME -ARP financial management assistance as well as assistance on other housing funds as determined by the department including PLHA.
8. Provide project management support services for affordable housing development projects.
9. Assist with program development and implementation of the City’s HOME -ARP funded programs.
10. Maintain case files including but not limited to application and documentation of eligibility, work write -ups, documents on all necessary licenses and permits, site visit/inspection reports, invoices for payment. Maintain these and other program and financ ial records in accordance with CDBG and HOME record keeping requirements as specified.
11. Technical assistance in the review of private -public partnerships, site and neighborhood standards, income determinations, and similar program criteria.
12. Technical expertise in responding to any HUD audit findings and/or concerns, take corrective actions, answer questions, and follow up with any other information as requested and/or needed.
13. Provide a high standard of care and support to internal customers (such as City elected officials and staff) and external customers (such as residents, business owners, contractors, developer and staff from municipal, state and federal agencies).
Understand and Approach
Our years of practice in providing the same services as outlined in the RFP in other cities has provided us the ability to customize program documents and forms to ensure the smooth operation of the CDBG and HOME.
The AVANT-GARDE principals have had the privilege of working together serving municipalities for over twenty years. During this time, our Team has worked closely with City staff in a variety of capacities providing State and Federal funding compliance services on housing projects and programs and public works capital projects including community outreach, assisting in the preparation of grant applications, assisting with the preparation of fiscal budgets, and assisting with the CDBG and HOME administration. Our familiarity and experience with the municipal government establishes our solid working knowledge of the community, processes and institutions which make us uniquely qualified to assist the City and serve the community. Our Team has been extremely successful in helping cities effectively and efficiently run programs. We work diligently to identify the strengths and weaknesses in currently established programs.
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Value added service
The most immediate value that we will add to the City of Lynwood is the exponential extension of AVANT-GARDE staff. It is our preferred style to become an extension of the City by combining resources and providing the added ability to take on projects from beginning analysis and strategic planning through implementation. We can call upon the skills of the professionals in our organization to fill in where the City may not have available staff or expertise. While the City staff is engaged in day-to-day operations, our staff has the capacity to evaluate and manage development projects on behalf of the City. Additionally, we share our insights and professional expertise, as well as best practices which we have applied successfully, with staff in the manner of in-house training.
AVANT-GARDE is committed to providing on -site staffing with additional on-call staff support to help the City’s CDBG and HOME activities stay on task.
CDBG AND HOME ADMINISTRATION
COORDINATION WITH HUD
AVANT-GARDE will liaise with HUD as needed. We will provide HUD with the required input for the Consolidated Plan, Annual Action Plan, and CAPER. AVANT -GARDE will collect the necessary documents to submit to HUD for review and comment. The content and form of these documents will be evaluated pursuant to the regulations of HUD and achievement of the City ofLynwood’s goals and objectives. We will review and update the CDBG and HOME Program Manuals as needed.
AVANT-GARDE is available to participate in HUD project and program monitoring reviews and participate in the Single Audit review of HOME and CDBG activities. Upon request, AVANT-GARDE will prepare agenda reports for City Council meetings relating to program activities as needed. As requested by City staff, AVANT-GARDE will attend Council Meetings and make presentations related to program activities.
FISCAL REPORTING
AVANT-GARDE will prepare and submit to HUD all required fiscal and programmatic reports and forms which includes collection of data for submission of quarterly grantee performance reports, Semi-Annual Labor Standards Enforcement reports and Contract and Subcontract Activity Reports as well as preparation and submittal of all other required HUD submissions for the program year.
AVANT-GARDE will also prepare all required Planning Summaries, Environmental Service Request (ESR) forms, etc. for the CDBG program and submit them to HUD by the required deadlines. We will also monitor project implementation, progress, and expenditures. AVANT -GARDE will review financial summaries to ensure conformity with project accomplishments. In addition, we will 93 12 | Page
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PARTNERSHIPS GRANT ADMINISTRATION
coordinate with the Finance Department and other departments as necessary to ensure that a process is set up for monitoring and tracking of all program expenditures.
PROGRAM MONITORING
AVANT-GARDE will ensure that funded projects meet Federal eligibility and meet HUD compliance requirements including meeting national objective, procurement procedures, reimbursement and participant eligibility. AVANT-GARDE will monitor and report program income. We will ensure that environmental procedures are followed for all HUD funded programs and/or projects. In addition, procurement procedures will be established and monitored for awarded project contracts funded with CDBG and/or HOME funds. This inc ludes coordination with HUD and submission of required documents. AVANT-GARDE will comply with all HUD established guidelines and procedures.
Coordinate with City Staff on invoices, general administrative issues: Our staff will work closely with the City’s program manager and the City’s finance department to ensure that all project costs are tracked, paid and reimbursed in compliance with HUD. • Provide public information at the direction of the City: Our Program staff are well versed in ensuring that the community is aware of the programs available through the City. If the program needs to be promoted to engage participation our team is ready to assist the City. We have developed program brochures, held community meetings etc. • Provide the City with monthly status reports: Monthly reports will be submitted to the City with an activity log. In addition, our monthly invoices will be broken down per activity to ensure that project delivery costs are kept for each project.
CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT (CAPER) AVANT-GARDE is available to provide general guidance with the development of the Consolidated Annual Performance and Evaluation Report (CAPER) which provides annual performance reporting on client outputs and outcomes that enables an assessment of grantee performance in achieving the housing stability outcome measure.
AVANT-GARDE’s approach to plan preparation is largely based on HUD guidance. Recently HUD incorporated the Consolidated Plan and CAPER into IDIS OnLine so that all key elements of the grants management cycle are integrated into a single system. This is exp ected to ensure consistency among the goals described in the Consolidated Plan and Action Plan and the outcomes tracked in IDIS and reported in CAPER, making the Consolidated Plan a more useful management tool.
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LABOR COMPLIANCE AND SECTION 3 MONITORING
AVANT-GARDE will provide the following services for construction projects that require Labor Compliance and Section 3 monitoring:
• Review of the Specifications to ensure HUD compliance. • Review documents submitted by contractors following the bid opening. • Attend the Pre-bid meeting and Pre-construction meeting. • Set up and maintain Labor Standards Enforcement Files. • Review contractors and subcontractors for Federal project eligibility through the state license board, DIR, and SAM.
• Review Contractor’s compliance with all State and Federal required postings such as the prevailing wage rates and EEO policies as well as the Contractor’s Compliance with Section 3. • Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable Davis-Bacon Wage Decision. • Reconcile Weekly Certified Payroll Reports (CPR) and Supporting Documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance.
• Identify violations and investigate complaints of underpayment to workers. Submit and file all required forms to appropriate parties. In the event any labor violations are reported and investigations confirm the violations, prepare investigative reports an d backup. Violations will be reported and discussed with the City prior to reporting to the Department of Industrial Relations and any other agencies required by Federal or State Laws and Regulations.
HOUSING REHABILITATION SERVICES
AVANT-GARDE is committed to providing the following technical assistance and administrative services for the City’s housing rehabilitation program. • Intake/Assessment of Eligibility: Make initial eligibility determination of applicants based on established City program eligibility criteria and HUD income guidelines and the apparent need for rehabilitation measures to correct relevant housing code or Housing Quality Standard (HQS) deficiencies.
• Property Inspection: Perform site visits to ascertain that approved and contracted/applicable rehabilitation work is proceeding properly and satisfactorily, will authorize (with the homeowner’s written approval, including signature and date) appropriate change orders, and will mediate in the event of owner dissatisfaction with the work done by the contractor. The 95 14 | Page
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initial property inspection takes place following Consultant’s determination of applicant and property eligibility to determine rehabilitation needs for the purpose of the funding recommendation, environmental review and whether or not hazardous materials testing will be necessary .
• Subsequent inspections take place during the construction phase to verify compliance with contract specifications in order to validate the release of funds from escrow to the contractor.
Consultant and the owner will conduct the final inspection upon compl etion of all work items.
Inspections will schedule during the rehabilitation process. • Environmental Documents: It is assumed that all projects will be exempt. Our team will prepare the documents required for
environmental compliance.
• Work Write-Ups: For each eligible unit to be assisted, Consultant will complete a detailed Work Description and Bid Proposal that details the rehabilitation work to be performed, including estimated costs of each activity, materials to be used, and industry or regulatory standards to be met. This write-up will be signed and dated upon approval by the homeowner. • Solicitation and Selection of Contractors: Assist approved homeowners in the identification, proper solicitation, and selection of contractors qualified to perform the authorized rehabilitation of eligible housing units in accordance with the requirements of the CDBG/HOME programs. Consultant will review work orders/contracts/ agreements that homeowners will sign in contracting with contractors, and Consultant will assist homeowners in ensuring the description of the work contained in any contracts/agreements/work orders with contractors is as accurate as possible.
• Loan Underwriting: Order Policy of Insurance of Record Title (PIRT) to determine the lien structure and how title is held, as well as property appraisals to determine the estimated post - rehabilitation value on units to be assisted with HOME funds. Consultant will also prepare Loan Review Committee (LRC) Report and LRC Agenda & Determination Forms as well as schedule and conduct LRC meetings.
• Loan Document Execution: Facilitate the execution of loan documents by the owner and City staff at City offices or at the unit to be assisted. In addition, Consultant shall prepare construction contract and escrow account control instructions; arrange for the City to fund the escrow account and submit Deed of Trust and Request for Notice to title company for recordation following the three (3) business day cancellation period. • Approval of Contractor Payments: As rehabilitation progresses and as invoices are submitted by contractors, Consultant will verify that the expenses are reasonable and the work has been 96 15 | Page
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completed properly (including sign -off by the owner), and will submit to City the applicable form(s) executed by consultant and property owner indicating that the work has been completed and it is satisfactory. This will be City’s verification of Consultant approval of contractor payment(s). Major tasks will require approval from the City before the Consultant can proceed with work prior to signing a contractor contract. • Coordinate with City Staff on invoices, general administrative issues: Our staff will work closely with the City’s program manager and the City’s finance department to ensure that all project costs are tracked, paid and reimbursed.
• Provide public information at the direction of the City: Our Program Managers are well versed in ensuring that the community is aware of the programs available through the City. If the program needs to be promoted to engage participation, our team is ready to assist the City. We have developed and distributed program brochures, held community meetings, etc. • Provide the City with monthly status reports: Monthly reports will be submitted to the City with an activity log. In addition, our monthly invoices will be broken down per property address to ensure that project delivery costs are kept for each project. This will help to ensure that the project delivery costs are tracked for each project and reimbursed by HUD. • Maintenance of Case Files and Other Records: For each application, Consultant will assist in maintaining case files, including but not limited to application and documentation of eligibility, work write-ups, contractor selection criteria, copy of contract/agreement/work order between owner and contractor(s), documents on all necessary licenses and permits, site visit/inspection reports (including final inspection), change orders as applicable, and contractor invoices for payment (with owner -signed- off). Consultant will also maintain appropriate information on persons residing in the property, including a list or lists identifying persons in the home immediately before the rehabilitation, after rehabilitation completion, and those moving in during rehabilitation (per 24 CFR 570.606 and 24 CFR 92.353). Consultant will maintain these and other program and financial records in accordance with record keeping requirements as specified in the Agreement.
1. Program Methodology & Management
The success of projects often depends on the strength of the collaboration between the city staff and the consultant. To this end, we would initiate this program with a thorough review of the proposal and a discussion of how well it meets the stated goals and objectives of the City. Any gaps, omissions or additional requirements are determined and discussed for possible inclusion in the services to be provided. This initial review is followed by a detailed summary of the methodology, product deliverables a nd a timeline with benchmarks clearly identified. This document would be 97 16 | Page
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approved by the authorized City staff and then becomes the guiding document. Any changes to this original document and timeline are quickly reduced to writing and approved by both the client and our firm. The purpose is to ensure that we are always moving toward the common and agreed upon goal and that the progress is consistent with the needs of the City.
In order for the process and the program to proceed according to the needs of the City of Lynwood, it is critical that certain exchanges and procedures occur between staff and consultant. AVANT- GARDE will make every effort to ensure staff is fully informed of all tasks undertaken and the results and findings we develop. We will be available and fully prepared to discuss the program and to collaborate when a change in course may be advisable. Most importantly, the City will receive services and product deliverables that are founded on good planning and economic development principles and in a format that is easy to use, apply and update as conditions may change.
In summary, our approach to program management is to agree on the goals and objectives to be achieved at the inception of the project. The process and product deliverables are reduced to writing so that both the City and our firm have a clear understanding of the project parameters and the method by which success is to be achieved. AVANT-GARDE will prepare a timeline that is updated regularly to ensure that the project (s) and programs remain on track and/or that required extensions are known in advance and agreed upon by City staff. We maintain regular and consistent communication with scheduled meetings to update City staff on the status of the various project tasks and to share findings and results. These basic principles have served our firm well and significantly contributed to the success we have experienced with all of our past assignments.
Stakeholders and Community Outreach: AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and identified stakeholders. AVANT-GARDE can assist the City in developing communication messages and organizing and managing events and meetings intended to draw attention to the City’s HUD funded programs.
2. Client Satisfaction
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Director provides the leadership and guidance to obtain the end results for all services provided by the company. Generally, a project management plan is prepared. The project management plan defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project milestones, and project responsibilities. The project management plan and the QA/QC plan are complimentary and are mutually incorporative.
Daily contact by the Project Director with each on-going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work. Regularly scheduled project staff meetings for reviewing and general work status, reviewing technical elements of the project, 98 17 | Page
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coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance to each and every project.
AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long -term program, our clients will always receive our blend of expertise to ensure every one of their goals are met.
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The professional staff of AVANT-GARDE well understands the many ways that a single project may affect the multiple layers of government as well as the desired economic growth and development that is of primary concern to business, property owners and residents. We use and leverage this information by looking at every angle of a program and/or project to determine the overall impact and how best to design and implement programs that best produce optimum results.
We have extensive experience in serving both major urban cities and small suburban municipalities with our success achieved through close attention to detail, emphasis on meeting the particular needs of each client and prompt delivery of products, studies and services. Project assignments have included funding strategies and analysis, construction coordination, compliance management, community outreach programs and special projects. Today, we are well-prepared to provide public agencies with a number of varied consulting services.
As it relates to this RFP, AVANT-GARDE staff assigned to this are currently providing services in the City of Lynwood and similar services for the cities of Moreno Valley, Rialto, El Monte, South Gate, Baldwin Park, Bellflower, Pico Rivera, Montebello, and Cudahy.
CITY OF MORENO VALLEY | CDBG, HOME, & ESG ADMINISTRATION Client Contact: Dena Heald, Chief Financial Officer/City Treasurer Tel: (951) 413-3027
Project Completion: ongoing
AVANT-GARDE was retained by the City of Moreno Valley as their Housing Consultant for CDBG, HOME, and ESG. Services include project management of the public services program; management of CDBG funded CIP’s; preparation and oversight of the 5 -year Consolidated Plan, AI and Annual Action Plan; on-site monitoring and compliance review; and technical assistance to update and amend the CAPER.
HOME funds for two affordable housing projects facing a lapse of funds. Our scope of services included CHDO certification; preparation of NEPA documentation for the project; and project coordination to ensure development and execution of the HOME Commitment Agreement which included coordination with the City Attorney, City staff, and the CHDO; preparation of Council staff reports and coordination with designated City consultants for preparation of the layering analysis and feasibility study. We are currently under contract to provide a variety of services including Project Management services to carry out two rental projects; monitoring the Emergency Solutions Grants (ESG) program and its subrecipients including review of policies and procedures, eligibility requirements, reporting and performance measurements, administrative costs, procurement, and recordkeeping. Staff is currently overseeing the program and financial monitoring of eleven (11)
EXPERIENCE
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CDBG subrecipients, two (2) HOME, and two (2) ESG subrecipients. We also serve as the City’s liaison with Habitat for Humanity on its Housing rehabilitation program.
CITY OF RIALTO | CDBG, CDBG-CV, NSP, & HOME ADMINISTRATION Contact: Cynthia Alvarado -Crawford, Director of Parks, Recreation & Community Services
Tel: (909) 421-4949
Project Completion: ongoing
AVANT-GARDE is currently providing the day -to-day administration and implementation of the City’s CDBG funded Program. Our team works with City staff to determine project eligibility along with monitoring of programs to assure compliance with all Federal, State, and Local reporting requirements. Our scope of work includes: prepare reports including, but not limited to, an Annual Action Plan CAPER, Section 3 Reports, prevailing wage, minority contractor, and other reports required by HUD; setup and maintain IDIS records, including preparation of requested reports; prepare draw down requests for reimbursement of expended funds at a minimum of a quarterly basis or more often as directed by the Finance Director; coordinate with HUD field office staff and other City representatives on CDBG related issues as needed and assist with all program monitoring and audit preparation; and prepare necessary NEPA/CEQA forms and documents for categorically exempt projects. Staff is currently overseeing the program and financial monitoring of seven (7) CDBG subrecipients. Our team is also providing support for the City’s NSP programs. Scope includes: DRGR reporting, NSP program monitoring and strategic planning for the use of program income. CARES Act Support: Provide technical and marketing support for programming of funds . Our staff has been actively involved in developing and implementing programs such as Rental Assistance and Business Assistance programs. Most recently, assist ing the City with preparation of the 2025-2029 Five -year Consolidated Plan and implementation of their new HOME program.
CITY OF EL MONTE | HOME, HOME -ARP, CDBG, CDBG -CV & ESG
ADMINISTRATION
Contact: Vanessa Seano, Housing Manager
Tel: (626) 580-2070
Project Completion: ongoing
AVANT-GARDE is assisting the City of El Monte with program management of HOME, HOME -ARP, CDBG, CDBG -CV and ESG programs. Services include project management of the public services program; management of CDBG funded CIP’s; oversight of the 5 -year Consolidated Plan, AI and Annual Action Plan; on-site monitoring and 101
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compliance review; and technical assistance to update and amend the CAPER. Staff assisted the City with preparation of the Housing Rehabilitation Program Guidelines. We also assisted the City with preparing bid packages for the rehabilitation of City -owned properties and worked with the City’s selected relocation services consult ant to coordinate the temporary displacement of tenants at City -owned properties while improvements were constructed and monitored rental properties. Most recently, assist ing the Ci ty with management of two HOMEKEY sites and preparation of the 2025-2029 Five-year Consolidated Plan.
CITY OF SOUTH GATE | HOME, CDBG, CDBG -CV & HOME -ARP
ADMINISTRATION
Contact: Carol Averell, Housing Manager
Tel: (323) 563-9535
Project Completion: ongoing
AVANT-GARDE has provided HUD Program Management Services to the City of South Gate since 2018. During our contract term AVANT-GARDE served as Interim Housing Manager overseeing Housing Authority staff. Current scope of work includes preparation of the Annual Action Plan and program development and support including Action Plan amendments; 2020 & 2025 Consolidated Plan development and support including community outreach and all amendments; preparation of the Consolidated Annual Plan Evaluation Report (CAPER ); preparation and adoption of updated HOME and CDBG policies and procedures; program and financial compliance requirements (IDIS) and local financial procedural support; and manage program operations for all CDBG and HOME programs including reporting and administration of commercial façade and housing rehabilitation programs. Program administration support has included building out new programs and establishing guidelines and protocols. Staff is current ly overseeing the program and financial monitoring of eight (8) CDBG subrecipients. Most recently, assisting the City with preparation of the 2025-2029 Five-year Consolidated Plan and One-Year Action Plan.
CITY OF BALDWIN PARK | CDBG, HOME, HOME -ARP, & HOUSING
AUTHORITY SERVICES
Contact: Ryan Mulligan, Housing Manager
Tel: (626) 869-7500
Project Completion: ongoing
AVANT-GARDE p rovides support to Housing Authority staff. Services include the administration of the Housing Choice Voucher Program including reports in Voucher Management System and Section 8 Management Assessment Program SEMAP , initial housing inspections, as well as annual monitoring inspections; Project Based Vouchers Phase II -Room Key and Home Key p roject 102
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management including coordination with the County and service providers for each site to prepare project specific agreements and monitor for compliance; and preparation of the 5-year and Annual PHA plan. AVANT-GARDE provides g eneral support services such as prepar ing staff reports and presentations for projects and programs that require Council a pproval, attending meetings as necessary, r esearch program and funding guidelines , and i nterdepartmental coordination with Finance and City attorneys’ office as ne eded. Most recently, assisting the City with preparation of the 2025-2029 Five-year Consolidated Plan and One-Year Action Plan.
CITY OF BELLFLOWER | CDBG, CDBG-CV, HOME, HOME-ARP
Contact: Jim DellaLonga, Director of Economic Development Tel: (562) 801-1424 ext. 2224
Project Completion: ongoing
AVANT-GARDE provides oversight of the HOME and CDBG program for the City of Bellflower. Activities include implementation of the Housing Rehabilitation and First Time Homebuyer programs; IDIS management and training of accounting staff; income qualification of program applicants; preparation of CAPER; project management on Affordable Housing development projects, and management of the CDBG Public Services program. AVANT-GARDE has updated HOME, CDBG, and Code Enforcement policies in accordance with HUD requi rements, provided technical assistance to update and amend the Action Plan, Consolidated Annual Performance and Evaluation Report, and other reporting documents as required by HUD . Staff is currently overseeing the program and financial monitoring of three (3) CDBG subrecipients. Most recently, assist ing the City with preparation of the 2025-2029 Five-year Consolidated Plan.
CITY OF PICO | CDBG & CDBG-CV HOUSING MANAGEMENT
Contact: Julia Gonzalez, Deputy Director of Community and Economic Development
Tel: (562) 801-4332
Project Completion: ongoing
AVANT-GARDE has established infrastructure systems to maintain compliance and prevent future findings and helped prepare the City’s HOME and CDBG policies and procedures for City Council adoption. Our services have included guidance to meet program and financial compliance requirements and local financial procedural support. We are well versed in the City’s HUD IDIS portal and are able to monitor it regularly to ensure data and reporting accuracy. AVANT -GARDE serves as the liaison with the City’s HUD representative to seek clarification, guidance, and provide the City with clear action steps. AVANT- GARDE assisted in developing the City’s 2020-2025 Consolidated Plan, which included developing 103
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notices, community outreach via meetings and surveys, data analysis, and assisting staff in preparing staff reports and participation at City Council meetings. AVANT-GARDE worked with City staff to develop strategic goals to address City needs and activities to align with and meet these goals. Additionally, AVANT-GARDE assisted in preparing the City’s Analysis to Fair Housing Choice for submission to HUD. AVANT-GARDE assisted the City in programming CDBG and CDBG -CV funds. AVANT-GARDE recently assisted the City with onboarding new subrecipients and developing new activities and programs to meet the City’s goals established in the Annual Action Plan and Consolidated Plan, and to expend the funds in a timely manner to remain in good standing with HUD. Staff is currently overseeing the program and financial monitoring of three (3) CDBG and one (1) CDBG -CV subrecipients. Most recently, assist ing the City with preparation of the 2025-2029 Five-year Consolidated Plan.
CITY OF MONTEBELLO | HUD CDBG , CDBG -CV, HOME & HOME -ARP
ADMINISTRATON
Contact: Joseph Palombi, Director of Planning and Community Development
Tel: (323) 887-1478
Project Completion: ongoing
AVANT-GARDE provided Program Monitoring and Funding Compliance Services for HOME , CDBG, CDBG -CV, and HOME -ARP funded programs administered through HUD. As such, AVANT-GARDE provided on-going program compliance monitoring services of sub- recipients and implementation of the City’s Housing Program. Services included working with the City to correct and respond to H UD HOME and CDBG Service Program findings, resulting in eliminating the numerous findings dating back to FY 2012/13. As part of this effort, AVANT -GARDE assisted in developing systems and processes in accordance with HUD requirements to expend and track fu nds in a timely and compliant manner and maintain program files in preparation for HUD review and audit. The Housing Rehabilitation Program systems have been updated to include standardized loan documents, program standards, and tracking mechanisms to help the City identify each stage of a project. HOME program accomplishments include acquisition of and conditional commitment of funds for properties. AVANT -GARDE recently monitored and implemented the CDBG Service Program, working with various City departmen ts and local nonprofits to ensure adherence to HUD program requirements, including the development of tracking processes and timely submittal of sub-recipient activities and reimbursements. AVANT- GARDE recently assisted the City with developing their updat ed 2025-2029 ConPlan, Analysis of Impediments, Citizen Participation Plan, Substantial Amendment, and CAPER which included all related community outreach and coordination with city staff and community stakeholders. 104
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CITY OF CUDAHY | HUD PROGRAM & COMPLIANCE MANGEMENT
Contact: Cecilia Madrigal, Senior Planner of Community Development Tel: (323) 773-5143 ext. 224
Project Completion: ongoing
AVANT-GARDE was hired by the City of Cudahy to provide technical assistance for the administration and implementation of the City’s CDBG projects. Responsibilities include the preparation of the on-line “Agreements to Implement” annual CDBG programs with LACDA and the preparation of processing of any necessary amendments to the “Agreement to Implement” for ongoing projects. Duties include coordination with City staff to gather all necessary documentation for LACDA program monitoring and audit preparation, p reparation and completion of LACDA and HUD reports and documents, ensuring administration of all applicable federal, state, and local laws, rules, regulations, and policies are adhered to and the overall administration of the housing rehabilitation program, including collecting data and preparing necessary reports for the City, LACDA, and HUD.
In addition, AVANT-GARDE provides CDBG financial management assistance, acts as a City liaison and representative to the LACDA, and administers CDBG funded projects t hrough applicant file review and income qualification, property inspections, and bid administration, including the coordination of pre -construction meetings with the LACDA, contractors, property owners, and staff. Most recently AVANT-GARDE assisted with the development and implementation of the City’s new Emergency Rental Assistance Program.
LABOR COMPLIANCE EXPERIENCE
AVANT-GARDE has provided compliance monitoring services for Lynwood, San Bernardino, Ventura, Metro, Bell Gardens, Montebello, Alhambra, La Mirada, and several other agencies over the last 20 years. AVANT -GARDE served on Metro’s labor compliance bench for 10 years and was recently selected to continue serving on Metro’s lab or compliance bench for the next 10 years alongside 8 other firms. Metro’s task orders range in project value from $70,000 to $1.3 billion with as many as 100 subcontractors.
In many cases, our team also offered project management and funding administration services in addition to labor compliance. Some of these projects were funded with Community Development Block Grant (CDBG) funds or required Section 3 monitoring or Caltrans funded. AVANT-GARDE has successfully managed labor compliance for over 291 construction projects, with a total value of $1.1 billion. A detailed list is available upon request. The following graph illustrates the labor compliance work completed by AVANT-GARDE to date.
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To provide exceptional administrative services for the City of Lynwood, we present a highly qualified and experienced team of program managers and coordinators with years of experience in providing identical services to Cities throughout Southern California. We have assigned the firm principal, Lissette Montoya, to serve as the Project Representative. Ms. Montoya will oversee all assigned staff and will ensure successful administration of all services rendered under this contract as outlined in this proposal.
KEY PERSONNEL
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ANA MARIE LENOUE, PROGRAM DIRECTOR
Education/Credential
B.S. Business Management, University of Phoenix
Ms. LeNoue has over 35 years of experience in municipal services and has been with AVANT-GARDE since 2006. She is the President and C.E.O. of AVANT-GARDE. Ms. LeNoue is responsible for the oversight of the CDBG public service agency program, identifying and implementing appropriate outreach efforts for the various elements of the Housing Program and assisting with the development of administrative deliverables such as the program evaluation report, required staff and agenda reports, as well as other duties as assigned.
Ms. LeNoue established the company’s foundation in municipal services based on her extensive program management experience that includes 17 years as a municipal employee managing various capital projects and programs. She presently directs the company’s Community Outreach program, Grants program, and CDBG Sub -Recipient services. Ms. LeNoue is a versatile, dynamic, results-oriented leader with a strong track record of performance in high-paced and uniquely challenging organizations. She utilizes keen analysi s, insights and team approach to drive organizational improvements and implementation of sound practices. Ms. LeNoue has superior interpersonal skills, capable of resolving multiple and complex issues and motivating staff to peak performance. She has an e xcellent understanding of the political culture and extensive administrative, operational, fiscal and program management experience.
Relevant Experience
Currently leading the CDBG Management Team responsible for the Cities of Lynwood, South Gate, Montebello, Baldwin Park, Pico Rivera, El Monte, Moreno Valley, Bellflower, and Rialto. Ms. LeNoue served as the Interim Housing Manager supervising South Gate’s Housing Authority staff. She currently is overseeing the development of the five -year Consolidated Plans for Lynwood, South Gate, Montebello, Baldwin Park, Pico Rivera, El Monte, Bellflower, and Rialto. She administers the Public Services portion of the program for the cities listed in bold above inclusive of managing the Public Services sub -recipients, program marketing and facilitating presentations for various portions of their HUD programs including Housing Rehabilitation Program, rental assistance, utility assistance, commercial façade programs; updating policies and procedures; preparing various annual compliance reports; and providing coordination between HUD and City staff.
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LISSETTE MONTOYA, PROGRAM DIRECTOR
Education/Credential
Master of Business Administration, California State Polytechnic University Pomona
B.S. Business Management, California State Polytechnic University Pomona
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice-President and CFO of AVANT-GARDE. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long- and-short range programs consistent with the economic capabilities of the City . Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. Ms. Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time -critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Under her direction, our team has successfully monitored federal and state funding for municipal agencies throughout Southern California and written grants to secure over $560.5 million in funding for government agencies.
Relevant Experience
Ms. Montoya has worked with several municipalities u nder contract to assist with managing HUD and HCD funded programs: CDBG, CDBG-CV, HOME, HOME-ARP, Public Housing Authority, ESG, ESG-CV and NSP programs. Ms. Montoya is experienced in strategic program planning to ensure that programs/projects are meeting National Objectives and implement in accordance with the regulations established by each program. She serves as project liaison with HUD/LACDC and has participated in audits with HUD and is well versed with the requirements set forth by HUD. This includes reviewing expenditure reports and commitment reports for programmed activities and administration of IDIS. She provides oversight for development of agreements as well as monitoring for Community Housing Development Organizations (CHDO) qualifications and implementation of Capital Improvements programs including Section 3 monitoring and Davis Bacon Compliance. 109
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MELISSA AGUILAR, PROGRAM MANAGER
Education
MLIS, San Jose State University, CA
B.A. English, Scripps College, Claremont, CA
Ms. Melissa Aguilar has over 15 years of experience in Federal and local programs and has been with AVANT -GARDE since 2020. Ms.
Aguilar has extensive experience in the non-profit sector and compliance management with a focus on youth workforce development, social service programs, federal regulations, and program monitoring. Her regular duties consist of program development and implementation, program management, data management and validatio n, subrecipient management, staff management, and program compliance. Ms. Aguilar’s role in AVANT-GARDE includes general project management, compliance with HUD funded programs such as Community Development Block Grant (CDBG), CDBG -CV, and HOME. Ms. Aguilar’s role in this program will include overall program management, quality assurance, staff management and training, compliance maintenance, and assisting on other items as need.
Relevant Experience
City of Moreno Valley: Leads a team to prepare and implement the City’s Five -Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD -required reports. Monitors CDBG, HOME, and ESG projects for program performance, budget, and compliance. Responsible for the IDIS data management and validation of HUD entitlement programs. Assists with compliance oversight, subrecipient management, and providing technical assistance to subrecipients and City staff. Responsible for the implementation of proje ct management tools to maintain compliance and stay on track with project deadlines.
City of Pico Rivera : Leads and coordinates efforts to prepare and implement the City’s Five -Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD -required reports for the City’s CDBG and CDBG -CV funds. Leads a team to provide technical assistance and oversi ght to subrecipients and report progress to the City regularly. Responsible to IDIS data management, budget oversight, and overall grant compliance.
City of South Gate : Coordinate the preparation of the he City’s Five -Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD -required reports for the City’s CDBG, CDBG - CV, and HOME funds. Responsible for reconciling and maintaining program budgets. Lead the maintenance of IDIS data system and use of reports to inform program activities. Establish systems 110
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to track program budget and program activity performance. Assist with subrecipient management, technical assistance to subrecipients and staff, overall program compliance, as needed.
City of Cudahy: Coordination of CDBG and CDBG-CV funded activities. Monitoring CDBG-funded projects, activities, and subrecipients to ensure grant performance and compliance. Preparation and submittal of required reporting. Knowledge of Count CDBG data system. Development and implementation of programs, including drafting program policies & procedures; creating trackers; program applications & checklists; quality review of program documents; regular staff check ins; and maintaining overall compliance. On be half of the City, implemented the Los Angeles County COVID Rent Relief Program. Duties for Rent Relief included program oversight; assigning cases to case managers; quality review of applications for eligibility, errors, and consistency; lead team meetings to discuss progress, goals, updates, training, and expectations; data entry, coordination, and validation; and maintain overall compliance. As part of the program, helped facilitate over $1.1 million in rental assistance payments.
City of Baldwin Park: Lead efforts for the preparation of the City’s Five-Year Consolidated Plan for its CDBG and HOME program. Coordinate outreach efforts to engage residents and key stakeholders. Preparation of related report documents including public notices, staff reports, and overview tools to facilitate City staff decisions.
City of El Monte : Assists with the preparation of the Annual Action Plan, CAPER, Five -Year Consolidated Plan and other City and HUD -required reports for submission, as needed. Provide support to CDBG projects, including setting up and providing oversight to a business assis tance program and rental assistance program. Assisted with building out of programs, which included creating program documents, checklists, application, and policies and procedures, training, management, technical assistance, and compliance.
Youth Policy Institute : As an Assistant Director, was responsible for developing, implementing, managing, and executing seven federally funded contracts. Was responsible for program development, implementation, and staff management (including case management). Created and implemented program policies and procedures, maintained compliant participant files. Prepared quarterly performance reports, and prepared documents for all federal monitoring visits.
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LIZA LOPEZ, PROGRAM MANAGER
Training/Certification
A.S. in Business Administration, El Camino Community College, CA
Ms. Lopez has over nine years of experience in management. Since joining AVANT-GARDE, she has been responsible for providing general project management and administrative services for the implementation of the Community Development Block Grant (CDBG), HOME, and CDBG -CV Programs. Her role includes overall program management, staff management and training, financial management, and compliance maintenance. Ms. Lopez ensures that all activities adhere to applicable federal, state, and local laws, rules, regulations, and policies, including the national objectives required by HUD.
Relevant Experience
Grant Management : Ms. Lopez's responsibilities include providing CDBG , HOME, CDBG -CV program administration services and support services. This involves ensuring that HUD regulations are enforced, tracking federally funded projects, preparing drawdowns on the Integrated Disbursement and Information System (IDIS), reconciling financial records, prepar ation of the Annual Action Plan (AAP), Consolidated Annual Performance and Evaluation Report (CAPER), Five- year Consolidated Plan, staff reports, and public notices. Ms. Lopez also acts as the City's liaison and representative for communication with HUD. These services are currently being provided to the City of Rialto and City of Bellflower.
Subrecipient Monitoring: Ms. Lopez's duties include reviewing applications, conducting onboarding workshops, verifying reimbursements, and monitoring expenditures and schedules.
She is also responsible for preparing and submitting monthly or quarterly reports. Subrecipient monitoring is performed e ach fiscal year for all participants who received federal funding. Her responsibilities include holding in -person or desk monitoring reviews with key personnel of the organization and reviewing all financial and programmatic documents to ensure compliance. If any findings arise, Ms. Lopez provides corrective action items and offers any additional technical assistance needed. All records and reporting findings are thoroughly documented and submitted to the City or appropriate staff. These services are currently being provided to the City of Rialto, City of Moreno Valley, and City of Bellflower.
Emergency Mortgage, Rental, & Utility Assistance: Assists with the management and implementation of the CDBG -CV and ARPA Emergency Mortgage, Rental, & Utility Assistance Programs. Duties include case management, processing applications, budget tracking, and reporting. These services were provided to the City of Bellflower and City of Rialto. 112
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CINDY HERNANDEZ, PROGRAM MANAGER
Training/Certification
A.S. in Business Administration, El Camino Community College, CA
Ms. Hernandez has over 8 years of extensive experience in program management and operations. She has excelled in overseeing multi - million-dollar contracts, ensuring the successful execution of customer deliverables while maintaining compliance with Federal regulations, company policy, and contractual obligations. She has successfully administered contracts throughout their lifecycle, from initial negotiation to final execution. This includes dra fting and reviewing contract terms and conditions, coordinating with accounting teams, and monitoring contract performance.
She gained valuable experience in both the government and private sectors, having actively participated in the RFP and bid management process from both perspectives.
As a Program Manager with AVANT-GARDE, Ms. Hernandez supports municipalities with HOME and HOME-ARP funded programs. She has facilitated compliance management for HUD funded programs through the oversight of Community Housing Development Organizations (CHDO) certifications, monitoring of HOME funded rental projects, and development of agreements for subrecipients.
Relevant Experience
City of Rialto: Assists with overall program management and required reporting of CDBG, CDBG - CV, and HOME, funded programs on behalf of the City. Monitors programs and activities for performance, budget, and compliance management. Prepares agendas, staff reports, PowerPoints, and resolutions. Performs review of expenditure reports and general ledgers and conducts drawdowns in collaboration with the City. Assists with the preparation of the Annual Action Plan, ConPlan, Substantial Amendments, and other City and HUD -required reports for submission.
City of South Gate : Assists with annual monitoring of ten HOME funded rental properties within the period of affordability. Developed a Request for Proposals for HOME-ARP funding for affordable rental housing. Issued the Notice of Funding Availability and hosted an Applicatio n Workshop for the HOME-ARP funding. Reviewed proposals and provided City with a concise synopsis of project overview, eligibility, and submission requirements.
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City of El Monte : Reviews affordability compliance and occupancy requirements for a new construction rental housing project through the monitoring of income initial determinations.
Collaborates with cross functional teams to ensure compliance of Federal Regulations and City municipal codes in the development of predevelopment funding agreements.
City of Montebello : Ms. Hernandez has developed a CHDO Application to solicit qualified organizations that can be certified as a City CHDO. She has processed, reviewed, and managed application records in accordance with Federal regulations.
City of Moreno Valley: Assisted with the recertification of CHDOs including collecting pertinent documentation, review of submitted applications and proper record retention.
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MARIA LENNOX, HOUSING SPECIALIST
With over 3 5 years of experience working with municipalities and private agencies to meet their housing goals, Ms. Lennox serves as a Housing Specialist for AVANT-GARDE. Maria has assisted in marketing and implementing rehabilitation loan programs, assured compliance with federal and local guidelines, and helped train personnel to become effective housing counsellors.
Relevant Experience
As an expert in housing rehabilitation, Ms. Lennox duties have included:
Providing loan underwriting services to the Community Development Commission (CDC) and the Los Angeles Housing Department (LAHD) for the CDBG and HOME deferred and low-interest loans and Single Family Residence (SFR) programs.
Designing loan documentation to comply with HUD and local guidelines. Managing rehabilitation projects including prevailing wage compliance. Negotiating construction contracts.
Client agencies include: City of Bellflower, City of Montebello, City of Lynwood, Los Angeles Housing Department (LAHD), and Community Development Commission (CDC).
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
SUMMER MANN, SR. PROGRAM COORDINATOR
Training/Certification
CA LTAP Certificate of Completion – Labor Compliance Course CA Prevailing Wage/Public Works Compliance Training – Center for Contract Compliance
2021 Section 3 Final Rule Training
David-Bacon Labor Standards
Rail Safety and Wayside Worker Program Certified – METRO LCP tracker Training hosted by METRO
Prevailing Wage Seminar for Public Agencies – CA Labor Commissioner’s Office and Center for Contract Compliance
Ms. Mann has more than six years of experience in providing labor compliance services. She collaborates with project managers to act as a liaison and offer support on various labor compliance projects. She enforces labor compliance regulations by conducting on-site interviews of employees, calculating prevailing wages for job classifications and duties in line with State or Federal labor laws.
Ms. Mann also works closely with project contractors to ensure timely delivery of all required documents. Moreover, she monitors contracts to ensure adherence to all applicable DBE and labor compliance requirements, prepares correspondence, conducts desk audits of compliance documents and contractor submittals, prepares management reports, issues non-compliance notices to ensure contractor compliance, and prepares close-out reports. Additionally, she assists in bid evaluations and participates in pre -bid and pre -construction conferences and meetings as needed to review contractor compliance obligations. A full detailed list of Ms. Mann’s relevant labor compliance experience can be provided upon request.
Relevant Experience
Ms. Mann is responsible for ongoing monitoring activities to ensure contractors and subcontractors comply with Davis-Bacon prevailing wage requirements. She ensures contractors and subcontractors understand and adhere to Section 3 requirements, actively monitors compliance, and reports on Section 3 accomplishments . She also assists with final project file review with the Los Angeles County Development Authority as needed.
Ms. Mann has provided Labor Compliance services to a number of cities, including Lynwood, El Monte, Bell Gardens, Norwalk, La Mirada, Alhambra, South Gate, Montebello, Pico Rivera, West Covina, Monterey Park, Maywood, and several others. A detailed list of the cities she has worked with can be provided upon request.
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
NORMA LOPEZ, SR. PROGRAM COORDINATOR
Training/Certification
B.S. in Urban and Regional Planning with Urban Design Option, California Polytechnic University, Pomona
Relevant Experience
Ms. Norma Lopez has over six years of experience in Federal, State and Local programs. Ms. Lopez has worked within the realm of City Planning, Housing and Community Development where her duties have included conducting qualitative and quantitative research, analyzing and interpreting data and statistics, processing entitlements, preparing staff reports, reviewing proposals and creating Local programs for the Community.
As a Senior Program Coordinator, Ms. Lopez works in conjunction with the project managers of the company and serves as a liaison to provide support on various projects. Ms. Lopez assists by researching and interpreting HUD funding regulations for compliance, assisting in determining eligible projects and programs. Ms. Lopez also assists in the successful administration of funding requirements and program management. Her responsibilities have included interfacing with Federal, State and Local Agencies to define, develop and manage project scopes, schedules, and cooperative agreements. Ms. Lopez has experience to several sources of funding including, but not limited to CDBG, CDBG-CV, HOME, HOME-ARP, ESG, CPF, Homekey, and PLHA.
Relevant Experience
Federal Grant Management : Ms. Lopez's responsibilities include assisting with the research, preparation, and submission of HUD reports. She reviews and analyzes bid specifications and proposals for HUD -funded projects to ensure compliance with all applicable federal labor regulations. Additionally, she conducts monitoring for CDBG and HOME-funded rental projects.
Ms. Lopez monitors the projects and activities of internal departments and sub-recipient agencies to ensure they comply with federal regulations. She also assists in creating, implementing, and reviewing program guidelines for local agencies to ensure adhe rence to HUD regulations.
Furthermore, she prepares Environmental Reviews and Historic Preservation consultations for various HUD-funded projects and programs, including CDBG, CDBG-CV, HOME, HOME-ARP, ESG, and CPF funding for multiple local agencies. She has experience with the HUD Environmental Review Online System (HEROS). Ms. Lopez also prepares staff reports and presentations for projects and programs that require City Council approval. 117
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
ASHLEY SANCHEZ, SENIOR PROGRAM COORDINATOR
Training/Credential
LCP tracker Labor Compliance and Workforce Development California LTAP Labor Compliance
Center of Contract Compliance
Ms. Sanchez has over eight (8) years providing administrative support services. She has worked in conjunction with the Project Managers of the company and has served as liaison to provide support on various projects. Ms. Sanchez is fluent in both English and Spanish for both written and verbal translation. Her overall experience includes project management and coordination of CDBG programs and labor compliance monitoring. Her duties include enforcing labor compliance monitoring, audits, and enforces the state and federal with DIR accepted prac tices. Additionally, Ms. Sanchez performs on-site field interviews and coordinates with contractors/subcontractors on all projects to ensure compliance with California Labor Code regulations, Federal Davis-Bacon Act, Section 3 requirements, and all other applicable regulatory requirements. Moreover, part of Ms. Sanchez’s duty as a member of the Labor Compliance Team is to ensure proper legal measures are met with any discovered violations.
Relevant Experience
Housing and Mobile Rehabilitation : Assists with the CDBG and HOME Housing Rehabilitation Grant Programs by reaching out to potential applicants, and income qualifying applicants. Oversee active projects in construction, budget tracking, report on program performance and ensure the program achieves its goals. Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures. These services have been provided to the following agencies: City of Rialto.
Labor Compliance Monitoring: Labor compliance (prevailing wage) monitoring services performed include: Prepare and present labor compliance requirements at pre -bid and pre - construction meetings for contracts subject to the payment of prevailing wages; Respond to prevailing wage questions/concerns/matters that may arise from contractors and subcontractors; Collect and review weekly certified payroll and supporting payroll records (Statement of compliance, fringe benefit statements, and payroll deductions) submitted by prime and subcontractors. Communicate with contractors to resolve discrepancies/inadequacies relative to CPR submittals. Audit contractor documents when applicable; determine the withhold amounts for unresolved issues. Visit projects to ensure the wages and Labor Compliance post ings are posted and visible. Attend meetings at the project site as needed, including pre-bid meetings, pre- 118
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PROPOSAL FOR:
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PARTNERSHIPS GRANT ADMINISTRATION
construction meetings and progress meetings. Maintain files of working documents, including project interview and resolution paperwork. These services are currently being provided to the following cities: Lynwood, El Monte, Commerce, Alhambra, South Gate, Montebello, and Metro.
CDBG Monitoring: Assist with the management of CDBG subrecipient files and eligibility. This includes review of applications, preparation of agreements, review of quarterly reports, and verification of reimbursements submitted. In addition, support services have been provided to assist with time record keeping of the Graffiti Abatement and Code Enforcement Program . These services have been provided to the following agencies: City of El Monte, City Cudahy, City of South Gate, and Los Angeles County of Development Authority (LACDA).
ESG Subrecipient Monitoring: Assist with the management of ESG subrecipient reviews of subrecipient files and eligibility. This includes review of applications, preparation of agreements, review of quarterly reports, verification of reimbursements submitted, and budget tracking.
Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures.
Commercial Façade Improvements : Assists with CDBG Grant Programs by reaching out to potential applicants, determining business owners’ eligibility. Oversee active projects in construction, budget tracking, report on program performance and ensure the program achieves its goals. Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures. These services are currently being provided to the following cities: South Gate and Montebello.
Utility Assistance: Assist with the management and implementation of the Emergency Rental Assistance program. Duties include coordination with tenants and landlords, conduct income calculation and collect required paperwork in accordance with the program guidelines. Process landlord agreements and coordinate with City staff to issue payments directly to the landlords.
These services are currently being provided to the following cities: Lynwood and Rialto.
Emergency Rental Assistance: Assist with the management and implementation of the Emergency Rental Assistance program. Duties include coordination with tenants and landlords, conduct income calculation and collect required paperwork in accordance with the program guidelines. Process landlord agreements and coordinate with City staff to issue payments directly to the landlords. These services are currently being provided to the following cities : El Monte, Cudahy, South Gate, Rialto, and Los Angeles County Development Authority (LACDA). 119
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
DAVID SANCHEZ, SENIOR PROGRAM COORDINATOR
Training/Credential
Rail Safety and Wayside Woker - METRO
California LTAP Labor Compliance
NSPIRE Inspector Training Program
As a Program Coordinator, Mr. Sanchez’s main responsibilities include project management, labor compliance and construction management assistance for CDBG and HOME Program. He has worked in conjunction with the project managers of the company and served as a liaison to provide support on various projects. Mr. Sanchez has assisted in completing tasks related to both CDBG and HOME funded housing rehabilitation programs. He follows up with project contractors to obtain all necessary documentation in a timely and complete manner. Mr. Sanchez has provided housing rehabilitation and labor compliance services on more than 50 projects
Relevant Experience
Labor Compliance: Mr. Sanchez conducts on-site field interviews and collaborates with contractors and subcontractors on all projects to guarantee compliance with California Labor Code regulations, the Federal Davis -Bacon Act, Section 3 requirements, and all other relevant regulations. In addition to this, part of Ms. Sanchez's responsibilities as a member of the Labor Compliance Team is to ensure that appropriate legal measures are taken in case of any discovered violations.
Housing Rehabilitation Experience: Assists with CDBG and HOME Housing Rehabilitation Grant and Loan Programs by reaching out to potential applicants; determining homeowners eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring a nd evaluating construction and remodeling work; preparing work write ups and specifications, cost estimates, and change orders for rehabilitations work by contractors; drafting bid invitations, reviewing bids and establis hing and maintaining project files to ensure documentation complies with HUD requirements and City’s program guidelines and procedures.
Services provided for the Cities of Cudahy, Commerce, El Monte, Montebello, Rosemead, and Rialto.
Public Housing Inspections: Assist Baldwin Park Housing Authority with Initial, Annual and Special Inspections. Communicating and coordinating with Property Owners, Property Managers, 120
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PROPOSAL FOR:
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PARTNERSHIPS GRANT ADMINISTRATION
and Tenants regarding inspections and results. Inspect residential properties for compliance with building codes, property maintenance standards and Federal and State codes. Perform U.S Department of Housing and Urban Development (HUD) Housing Quality Inspection. Assist City of Baldwin Park with HOME Monitoring and Annual Inspections. Prepare and provide written reports regarding inspection results. Maintain and update records related to each property/ unit inspected.
Commercial Façade Improvement Experience: Assists with CDBG Grant Programs by reaching out to potential applicants; determining business owners eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and evaluating construction and remodeling work; preparing work write ups and specifications, cost estimates, and change orders for rehabilitations work by contractors; drafting bid invitations, reviewing bids and establishing and maintaining project files to ensure documentation complies with HUD requirements and City’s program guidelines and procedures. Services provided for the City of South Gate and Lynwood.
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
CINDY LOPEZ, PROGRAM COORDINATOR
Mrs. Lopez has more than five years of experience in management, auditing, and grant monitoring. Since joining AVANT -GARDE, she has collaborated with program managers to provide grant funding services and implement CDBG, CDBG -CV, and ARPA programs. Her primary responsibilities include managing subrecipients and conducting Environmental Reviews (CEST & CENST).
Relevant Experience
Subrecipient Management: Assist in the management and monitoring of subrecipients.
Responsibilities include reviewing applications, preparing agreements, assessing reimbursement requests, examining quarterly reports, and conducting monitoring activities. During on-site or desk monitoring, responsibilities also involve reviewing all documentation related to the use of federal funding. In coordination with Program Managers and the City, provide recommendations for action items when necessary. Additionally, re sponsibilities include tracking all documentation and ensuring that files are up to date for City records and HUD compliance. These services have been provided to the City of Moreno Valley, the City of Rialto, and the City of Pico Rivera.
Environmental Review: Conduct Environmental Reviews (CEST and CENST) as necessary to determine if the project complies with federal, state, and local environmental standards. This review process is mandatory for all HUD-assisted projects to ensure that the proposed project does not harm the surrounding environment and that the property site itself will not negatively affect the health or well-being of its users.
Emergency Mortgage, Renta l& Utilities Program: Administration of City of Rialto’s CDBG-CV and ARPA Rental, Mortgage and Utility Assistance program. Mrs. Lopez’ responsibilities included the review of the application, processing and ensuring applicants are in compliance with City and HUD guidelines.
Business Assistance Program: Administration of the City of Pico Rivera & the City of Artesia’s CDBG-CV Business Assistance programs (including Microenterprise). Mrs. Lopez’ responsibilities included the review of applications, processing, monitoring of grant expenses & employee retention after the grant award & ensuring applicants are in compliance with City and HUD guidelines.
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
ADRIANA ROBLEDO, PROGRAM COORDINATOR
Training/Credential
B.A. Political Science & Chicano Studies, California State University, Fullerton
Ms. Robledo has over 15 years of experience in administrative and program services and is a member of the AVANT-GARDE team. Before joining AVANT-GARDE, Ms. Robledo worked with the Ontario Chamber of Commerce and Downtown Ontario Improvement
Association developing public policy and business strategies. She provided similar support and direction as a board member for the Pomona Chamber of Commerce and the Downtown Pomona Owner’s Association. She has also worked as an independent contractor prov iding administrative support to various companies and boosting business awareness across challenging markets by organizing special events. Since joining as a Program Coordinator, Ms. Robledo assists the CDBG and housing rehabilitation team by qualifying applicants and maintaining program files.
Relevant Experience
Subrecipient File Management: Assist with the management of CDBG subrecipient files and eligibility. This includes review of applications, preparation of agreements, review of quarterly reports, and verification of reimbursements submitted. These services have been provided to City of Moreno Valley – CDBG, HOME & ESG
Emergency Rental/Utilities Experience: Coordinate with the City for submittal of approved applications for payment processing in the City of Rialto – ARPA funded.
Public Housing Support Services: Assist with the coordination of Housing Support Services (HOME, voucher programs, Section 8) that included participant files and inspections. This includes review/updates to the Administrative Plan, scheduling inspections, review of annual verification validations, preparation of annual Federal reports/self-certification audit (SEMAP), and data-entry & support for the online housing client relationship manager (HAPPY). These services have been provided to City of Baldwin Park - Housing Authority.
Housing Rehabilitation Experience: Assists with CDBG and HOME Housing Rehabilitation Grant and Loan Programs by reaching out to potential applicants; determining homeowners' eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and evaluating construction and remodeling work; processing grant or loan documents in accordance with program guidelines and procedures; and establishing and maintaining project 123
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
files to ensure documentation complies with HUD requirements. Services provided to the City of Commerce, City of Rialto, and City of Rosemead.
Commercial Façade Improvement Experience
Assists with CDBG Grant Programs by reaching out to potential applicants; determining business owners' eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and evaluating construction and remodeling work; and establishing and maintaining project files to ensure documentation complies with HUD requirements and City’s program guidelines and procedures. Services provided to the City of Lynwood – ARPA funded.
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
Below is a list of references available for contact. Descriptions of responsibilities, work performed, and key personnel are provided in the Experience and Key Personnel sections.
CITY OF RIALTO
Contact: Cynthia Alvardo-Crawford, Director of Parks, Recreation & Community Services Phone No.: (909) 421-4949
Email: [email protected]
Address: 214 N Palm Ave., Rialto, CA 92376
Services Provided: CDBG, CDBG-CV, NSP, HOME, and CalHome Administration
CITY OF EL MONTE
Contact: Vanessa Sedano, Housing Manager of Community and Economic Development Phone No.: (626) 258-8831
Email: [email protected]
Address: 11333 Valley Blvd., El Monte, CA 91731 –
Services Provided: CDBG, ESG, and HOME Administration
CITY OF PICO RIVERA
Contact: Julia Gonzalez, Deputy Director of Community and Economic Development Department Phone No.: (562) 801-4447
Email: [email protected]
Address: 6615 Passons Blvd., Pico Rivera, CA 90660
Services Provided: CDBG and CDBG-CV Administration
CITY OF MORENO VALLEY
Contact: Dena Heald, Chief Financial Officer/ City Treasurer Phone No.: (951) 413-3027
Email: [email protected]
Address: 14177 Frederick St., Moreno Valley, CA 92552
Services Provide: CDBG, ESG, and HOME Administration
REFERENCES
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
AVANT-GARDE offers the following hourly rates for all services proposed under this RFP.
Effective through June 30, 2028
Program Director............................................$150 Program Manager......................................... $135 Senior Program Coordinator......................... $125 Program Coordinator..................................... $110 Program Assistant......................................... $100
It should be noted that our hourly rates are fully loaded. No additional costs will be billed to the City such as travel, duplication of materials, binding, mailing, etc. If the City wishes to extend the services beyond the three-year term, upon commencement of year 4 of the contract, a 3% increase will be applied to the hourly rates for the remaining term of the agreement.
Labor Compliance Services: Several factors are considered when developing our not-to-exceed fee for a specific project. Factor one is the number of construction days. This enables us to establish the number of days that will be required for monitoring. Factor two is the type of work i.e. bid items.
Based on our experience we can estimate the number of trades working on the project. After these considerations, we establish a not-to-exceed fee based on the rates noted above and the number of hours we estimate our team will utilize for monitoring the project from inception to completion.
FEE PROPOSAL
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PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
NON-COLLUSION AFFIDAVIT
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Advanced Avant- Garde Corporation / 807 S Lemon Ave, Diamond Bar, CA 91789 / (909) 895-7146
COST PROPOSAL FOR:
COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT
PARTNERSHIPS GRANT ADMINISTRATION
June 30,2025
City of Lynwood
Attn: Gabriel Linares, Director of Community Development 11330 Bullis Road
Lynwood, CA 90262
Subject: Fee Proposal for Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Grant Administration
It is with great pleasure that AVANT -GARDE submits its fee proposal to provide Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Grant Administration Services to the City of Lynwood.
AVANT-GARDE offers the following hourly rates for all services proposed under this RFP.
Effective through June 30, 2028
Program Director............................................$150 Program Manager......................................... $135 Senior Program Coordinator......................... $125 Program Coordinator..................................... $110 Program Assistant......................................... $100
It should be noted that our hourly rates are fully loaded. No additional costs will be billed to the City such as travel, duplication of materials, binding, mailing, etc. If the City wishes to extend the services beyond the three-year term, upon commencement of year 4 of the contract, a 3% increase will be applied to the hourly rates for the remaining term of the agreement.
Labor Compliance Services: Several factors are considered when developing our not- to-exceed fee for a specific project. Factor one is the number of construction days. This enables us to establish the number of days that will be required for monitoring. Fac tor two is the type of work i.e. bid items. Based on our experience we can estimate the number of trades working on the project. After these considerations, we establish a not-to-exceed fee based on the rates noted above and the number of hours we estimate our team will utilize for monitoring the project from inception to completion.
Please contact me or Lissette Montoya, the firm’s principals who are authorized to bind the firm contractually, at (909) 895 -7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to serve your community. Thank you very much for your consideration.
Sincerely,
Ana Marie LeNoue
President/CEO
131
Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Cost 150$ 135$ 125$ 110$ 100$ Administration of CDBG Program - includes loan reconciliation; guidance with IDIS, CAPER, Action Plan, semi-annual reporting, policy updates, compliance monitoring, HUD audits, and
communications 312 46,800$ 312 42,120$ 200 25,000$ 150 16,500$ -$ 974 130,420.00$ Administration of HOME Program - qualification of CHDOs, technical assistance and management of HOME funded
developments including layering analysis, developer capacity assessment, and loans 80 12,000$ 50 6,750$ 50 6,250$ -$ 40 4,000$ 220 29,000.00$ Administration of HOME ARP Program 72 10,800$ 100 13,500$ 150 18,750$ -$ 500 50,000$ 822 93,050.00$ Administration of Housing Rehab Programs (CDBG&HOME) 40 6,000$ 50 6,750$ 450 56,250$ -$ 250 25,000$ 790 94,000.00$ Totals 504 75,600.00$ 512 69,120.00$ 850 106,250.00$ 150 16,500.00$ 790 79,000.00$ 2806 346,470.00$ FY Subtotal 346,470.00$
*Hours may be interchanged amongst staff based on the needs identified and availability of City funds Hourly rates are fully loaded. No additional costs will be billed to the City such astravel, duplication of materials, binding, mailing, etc. Hourly rates are for the three-year term, upon commencement of year 4 of the contract, a 3% increase will be applied to the hourlyrates for the remaining term of the agreement.
City of Lynwood- Cost Proposal
Tasks
Program Director Program Manager Program Coordinator Sub-TotalSenior Program Coordinator Program Assistant 132
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants
PUBLIC SERVICE AGREEMENT
BETWEEN
THE CITY OF LYNWOOD AND
AVANT-GARDE
1. PARTIES AND DATE.
This Agreement is made and entered into this 1st day of July, 2025 by and between the City of Lynwood, a municipal organization organized under the laws of the State of California with its principal place of business at 11330 Bullis Road, Lynwood, California 90262 (“City”) and Avant-Garde, principal place of business at 807 S. Lemon Av enue, Diamond Bar, California 91789 (“Contractor”). City and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties”.
2. RECITALS.
2.1 Funding.
City is the recipient of Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development (hereinafter “HUD”) pursuant to Title I of the Housing and Community Development Act of 1974 (41 USC 5301 -5320) as amended (hereinafter “ACT”). The City also received funds from the HOME Investment Partnership Act (at title II of the Cranston -Gonzalez National Affordabl e Housing Act, as amended, 42 U.S.C. 12701 et seq.). The City has approved the provision of federal funds under both federal programs to be used to fund this Professional Service Agreement in an amount not to exceed $346,470 for the FY 2025-26. Contractor is to perform all services set forth in the Scope of Services, attached hereto as Exhibit “A” and incorporated herein by reference.
2.2 Contractor.
Contractor desires to perform and assume responsibility for the provision of services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing CDBG and HOME Grant Administration services (as called out for in the Request for Proposal ), is licensed in the State of California, and is familiar with the plans of City.
2.3 Project.
City desires to engage Contractor to render such services for the Project as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, food, services, and incidental and customary work necessary to fully and adequately supply the counseling necessary for the Project (“Services”).
The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, an d all 133
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Public Service Agency Agreement FY 2025-26
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from July 1, 2025 to June 30, 2026, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shal l meet any other established schedules and deadlines.
3.1.3 Compliance with Community Development Block Grant (CDBG) National Objectives. All funded activities under the Project must meet one of the CDBG program’s National Objectives by benefiting low and moderate-income individuals/households within the City. CDBG regulations require that a minimum of fifty-one (51%) of individuals served by the Contractor’s program must be defined by the HUD guidelines as persons of low and moderate- income.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor . The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additio nal personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional perso nnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements . All work prepared by Contractor shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Contractor has represented to City th at certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this 134
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Public Service Agency Agreement FY 2025-26
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the C ity, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Contractor at the request of the City. The key personnel for performance of this Agreement are as follows:
Lissette Montoya, Principal/Program Director
Ana Marie LeNoue, Program Director
Melissa Aguilar, Program Manager
Laura Santoyo, Program Assistant
Summer Mann, Program Assistant
Norma Lopez, Program Coordinator
Maria Lennox, Housing Specialist
3.2.5 City’s Representative. The City hereby designates City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.6 Contractor’s Representative. Contractor hereby designates Ana Marie LeNoue, President/CEO, or his designee, to act as its representative for the performance of this Agreement (“ Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.
The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for th e satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Contractors and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skil led in the calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat 135
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Public Service Agency Agreement FY 2025-26
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violati ons of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising there from. In the event that the City is required to reimburse the Federal Government as a result of a determination, after audit, that Contractor has misused funds, Contractor shall pay City all disallowed sums. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence fo rm CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability : Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance . Contractor shall
maintain limits no less than:
(1) General Liability: $2,000,000 per occurrence ,
$4,000,000 general aggregate, for bodily injury, personal injury and property damage.
Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. The policy must include contractual liability that has not been amended. Any endorsement restricting standard 136
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants ISO “insured contract” language will not be accepted.
(2) Automobile Liability: $1,000,000 per accident for
bodily injury and property damage.
(3) Workers’ Compensation and Employer’s Liability:
Workers’ Compensation limits as required by the Labor Code of the State of California.
Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Lynwood requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Lynwood.
3.2.10.3 Insurance Endorsem ents. The insurance polici es shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self -insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self -insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Contractor. (D) All Coverages. Each insurance policy required by
this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been giv en to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.4 Separation of Insureds; No Special Limitations . All 137
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the s cope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Deductibles and Self-Insurance Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) th e Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
3.2.10.6 Acceptability of Insurers . Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, lice nsed to do business in California, and satisfactory to the City.
3.2.10.7 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.11 Safety. Contractor shall execute and maintain its work to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedu res; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.12 Retention of Records and Reports. The Contractor shall maintain the following records and reports to assist the City in maintaining its record keeping requirements:
3.2.12.1 Records.
(A) Documentation of the income level of person and/or
families participating in or benefiting by the Contractor’s program. (B) Documentation of all CDBG funds received by City.
(C) Documentation of expenses as identified in the Bid. 138
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants Contractor must establish and maintain, on a current basis, an adequate accounting system in accordance with generally accepted accounting principles and standards and OMB Circular A-
87. All expenditures must be documented by receipts, invoices, canceled checks, inventory rerecords, or other appropriate documents for non -personnel cost, and time records for personnel costs, which completely discloses the amount and nature of the expenditures. (D) Any such other related records as City shall require.
3.2.12.2 Reports.
(A) Payment Request.
(B) Monthly Performance Report. Contractor shall
submit to the City a monthly report (due by the 15th day of the following month) that includes a statement describing the steps and approaches taken to meet the specified goals. This report shall include a project activity statement and shall include any program income, any joint funding, and nonexpendable and expendable personal property purchased or leased with CDBG funds. These reports must trace the CDBG funds award to a level of expenditure adequate to establish that such funds have not been used in violation of the restrictions and prohibitions of applicable law.
(C) Final Evaluation Report. Contractor shall annually make available for inspection its performance, financial and all other records pertaining to performance of this Agreement to authorized City and HUD personnel, and allow said personnel to inspect and monitor its facilities and program operations, including the interview of Operation Agency staff and program participants as required by the City. The Contractor agrees to submit all data that are necessary to complete the Annual Performance Report in accordance with HUD requirements and no later than fifteen (15) days prior to the expiration of this Agreement. (D) Any such other reports as the City shall require.
3.2.13 Program Income. Contractor shall comply with the program income requirements set forth in §570.504 (c). At the end of the Agreement expiration/termination, Contractor shall remit all any program income balances (including investments thereof) held by Contractor (except those needed for immediate cash needs, cash balances or a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs).
3.2.14 Reversion of Assets. Upon the expiration of the Agreement, Contractor shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributab le to the use of CDBG funds, including any real property under the Contractor’s control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the Contractor in the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the national objectives in §570.208 until five years after expiration of the Agreement, or for such longer period of time as determined to be appropriate by City; or
(ii) Not used in accordance with paragraph (b)(7)(i) of §570.503 , un which event the Contractor shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City (No payment is required after period of time specified in §570.503(b)(7)(i)). 139
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3.2.15 Uniform Administrative Requirements. The Contractor shall comply with applicable uniform administrative requirements as described in 24 C.F.R. 570.502.
3.2.16 Compliance with Applicable Laws. Contractor agrees to comply fully with al applicable federal, State and local laws, ordinances, regulations, and permits, including but not limited to federal CDBG financial and contractual procedures, and OMB Circular Nos. A-87, A-133, and A-110 with Attachments A, B, C, F, H, N, and O, as set forth in 24 C.F.R 570.502(b).
Said federal documents are on file at the City, and are incorporated herein by reference. The Contractor shall secure any new permits required by authorities herein with jurisdiction over the project, and shall maintain all presently required permits. The Contractor shall ensure that the requirements of the California Environmental Quality Act are met for any permits or other entitlements required to carry out the terms of this Agreement.
3.2.17 Political Activities. The Contractor is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities as defined in C.F.R 570.207(a)(3), lobbying, political patronage, and nepotism activities.
3.2.18 Affirmative Action Policy.
3.2.18.1 Provisions of Program Services
(A) Contractor shall not on the ground of race, color,
national origin or sex, exclude any person from participation in, deny any person the benefits or, or subject any person to discrimination under any program or activity funded in whole or in part with CDBG funds.
(B) Contractor shall not under any program or activity
funded in whole or in part with CDBG funds, on the ground of race, color, national origin, or sex:
1. Deny any facilities, services, financial aid or
other benefits provided the program or activity.
2. Provide any facilities, services, financial aid or
other benefits which are different or are provided in a different form from that provided to others under the program or activity.
3. Subject to segregated or separate treatment
in any facility in, or in any matter or process related to receipt of any service or benefit under the program or activity.
4. Restrict in any way access to, or in t he
enjoyment of any advantage or privilege enjoyed by others in connection with facilities, services, financial aid or other benefits under the program or activity.
5. Treat an individual differently from another in
determining whether the individual satisfies any admission, enrollment, eligibility, membership, or other requirement or condition which the individual must meet, in order to be provided any facilities, services or other benefit provided under the program or activity.
6. Deny an opportunity to partic ipate in a
program or activity as an employee.
(C) Contractor may not utilize criteria or methods of
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(D) Contractor, in determining the site or location of
housing or facilities provided in whole or in part with CDBG funds, may not make selections of such site or location which have the effect of excluding individuals from, denying from the benefits or, or subjecting them to discrimination on the ground of race, color, national origin, or sex, or which have the purpose or effect of defeating or substantially impairing the accomplishment of the objectives of the Civil Rights Act of 1964 and amendments thereto. (E) In administering a program or activity funded in whole or in part with CDBG funds regarding which the Contractor has previously discriminated against persons on the grounds of race, color, national origin or sex, the Contractor must take affirmative action to overcome the effects or prior discrimination.
Even in the absence of such prior discrimination, a
Contractor in administering a program or activity funded in whole or in part with CDBG funds should take affirmative action to overcome the effects of conditions which would otherwise result in limiting participation by persons o f a particular race, color, national origin or sex. Where previous discriminatory or usage tends on the ground of race, color national origin, or sex to exclude individuals from participation in, to deny them the benefits or, or to subject them to discrimination under any program or activity to which CDBG funding applies, the Contractor has an obligation to take reasonable action to remove or overcome the consequences or the prior discriminatory practice or usage, and to accomplish the purpose of the Civil Rights Act of 1964.
Contractor shall not be prohibited by this part from
taking any eligible action to ameliorate an imbalance in service or facilities provided to any geographic area or specific group of persons within its jurisdiction where the p urpose of such action is to overcome prior discriminatory practice or usage. (F) Notwithstanding anything to the contrary in Section
3.2.18.1 (A)-(E) nothing contained herein shall be construed to prohibit any Contractor from maintaining or constructing separate livi ng facilities or rest room facilities for different sexes.
Furthermore, selectivity on the basis of sex is not prohibited when institutional or custodial services can properly be performed by a member of the same sex as the recipients of the services.
3.2.18.2 Employment Discrimination
(A) Contractor shall not discriminate against any
employee or application for employment because of race, color, religion, sex, national origin, age, familial status or handicap. Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, familial status or handicap. Such action shall include, but not be limited to, the following: emp loyment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rate of pay or other forms of compensation and selection for training including apprenticeship. Contractor agrees to post in a conspicuous place available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.
(B) Contractor shall, in all solicitations or advertisements 141
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, familial status or handicap.
(C) Contractor shall not discriminate on the basis of age in violation of any provision of the Age Discrimination Action of 1975 (42 U.S.C. 6101 et seq.) or with respect to any otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794).
(D) Contractor shall also provide ready access to and
use of all CDBG fund assisted buildings to physically handicapped persons in compliance with the standards established in the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.) and with the requirements of the Americans with Disabilities Act (ADA).
3.2.18.3 Remedies. In the event of Contractor’s failure to comply with any rules, regulations, or orders required to be complied with pursuant to this Agreement, City may cancel, terminate, or suspend in whole or in part its performance and Contractor may be declared ineligible for further government contracts and any such other sanctions as may be imposed an remedies invoked as provided by law.
3.2.19 Ineligibility of Contractors. Contractor shall not use CDBG funds directly or indirectly in its operations or to comply, award contracts to, or otherwise engage the services of, or fund any contractor during any period of debarment, suspension, or placement in ineligibility status of any contractor under the provisions of 24 C.F.R. Part 24.
3.2.20 Assignability. Contractor shall not assign or transfer any interest in this Agreement, whether by assignment, delegation or novation, without the prior written consent of City; provided, however, that claims for money due or to become due to Contractor from City under this Agreement may be assigned to a bank, trust company or other financial institution, or to a trustee in bankruptcy, without such approval. Any assignment, delegation or novation other that as provided above shall be void, and inoperative. Notice of any proper assignment or transfer shall be promptly furnished to City.
3.2.21 Conditions for Religious Organization. Contractor shall comply with all applicable conditions prescribed by HUD for the use of CDBG funds by religious organization if Contractor is a religious organization.
3.2.22 Licensing. Contractor agrees to obtain and maintain all licenses, registrations, accreditation and inspections from all agencies governing its operations.
Contractor shall ensure that its staff shall also obtain and maintain all required licenses, registration, accredi tation and inspections from all agencies governing contractors funded hereunder.
3.2.23 Conflict of Interest. In the procurement of supplies, equipme nt, construction, and services by contract, the conflict of interest provisions in Attachment O of OMB Circular No. A-110 and 24 C.F.R. 570.611 shall apply.
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3.2.24 Other Program Requirements. Contractor shall carry out contract activities in compliance with all Federal laws and regulations described in subpart K of the CDBG Regulations, except the following:
i. Contractor does not assume the City’s environmental
responsibilities described at §570.504; and
ii. Contractor does not assume City’s responsibility for initiating the review process under the provision of 24 CFR part 52.
3.2.25 Federal Executive Order Requirements. In accordance with 2025 Federal Executive Orders, grantee shall agree to the following:
i. shall not use grant funds to promote “gender ideology,” as defined in Executive Order (E.O.) 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government;
ii. agrees that its compliance in all respects with all applicable Federal anti -discrimination laws is material to the U.S.
Government’s payment decisions for purposes of section
3729(b)(4) of title 31, United States Code;
iii. certifies that it does not operate any programs that violate any applicable Federal anti-discrimination laws, including Title VI of the Civil Rights Act of 1964;
iv. shall not use any grant funds to fund or promote elective abortions, as required by E .O. 14182, Enforcing the Hyde Amendment; and that
v. notwithstanding anything in the grant or application, this Grant shall not be governed by Executive Orders revoked by E.O. 14154, including E.O. 14008, or requirements implementing Executive Orders that have been revoked.
vi. Grantee must administer its grant in accordance with all applicable immigration restrictions and requirements, including the eligibility and verification requirements that apply under title IV of the Personal Responsibility and Work Oppo rtunity Reconciliation Act of 1996, as amended (8 U.S.C. 1601 -1646) (PRWORA) and any applicable requirements that HUD, the
Attorney General, or the U.S. Citizenship and Immigration Services may establish from time to time to comply with PRWORA, Executive Order 14218, or other Executive Orders or immigration laws.
vii. If applicable, no state or unit of general local government that receives funding under this grant may use that funding in a 143
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants manner that by design or effect facilitates the subsidization or promotion of illegal immigration or abets policies that seek to shield illegal aliens from deportation.
viii. Unless excepted by PRWORA, the Grantee must use
SAVE, or an equivalent verification system approved by the Federal government, to prevent any Federal public benefit from being provided to an ineligible alien who entered the United States illegally or is otherwise unlawfully present in the United States.
ix. Faith-based organizations may be subrecipients for funds on the same basis as any other organization. Grantees may not, in the selection of subrecipients, discriminate against an organization based on the organization’s religious character, affiliation, or exercise.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement . The total compensation shall not exceed $346,470.
3.3.2 Payment of Compensation . Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the stateme nt. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work . At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is 144
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection . Contractor shall maintain complete and accurate records with respect to all costs a nd expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement. This Agreement may be terminated by either party without cause upon thirty-(30) day’s written notice. City shall be responsible for payment for work performed prior to the time such notice is given, but not for work performed after the notice if given, unless such work is requested in writing by City after the notice of termination.
3.5.1.1 Suspension and Termination. In accordance with 24 CFR
85.43, suspension or termination may occur if Contractor materially fails to comply with any term of the Agreement, and that the Agreement may be terminated for convenience in accordance with 24 CFR 85.44.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services . In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose.
CONTRACTOR:
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants 807 S. Lemon Ave
Diamond Bar, California 91789
Attn: Ana Marie LeNoue, President/CEO
CITY:
City of Lynwood
11330 Bullis Road
Lynwood, California 90262
Attn: Wayne Morrell, Interim Director of Community Development
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Compliance with Federal and State Law and Certification and Assurances.
Contractor stipulates that it understands that the funds for this Contract are originally provided by the Federal Government and that consequently the expenditure of these funds is subject to specific requirements set forth in various Federal regulations and agreements between the City and U.S. Department of Housing and Urban Development.
In particular, this Agreement is subject to requirements contained in 24 Code of Federal Regulations Part 570 and Title I of the Housing and Community Development Act of 1974 and its amendments.
CONTRACTOR and City agree to cooperate to the fullest extent possible to insure compliance with all Federal requirements. Contractor further warrants that it will comply with the following requirements:
(A) Compliance with Section 3 of the Housing and Urban Development Act of 1968. (B) Requirements relating to equal employment opportunities. (C) Requirements relating to the maintenance of a drug-free workplace. (D) Compliance with Federal Labor Standards.
(E) Requirements forbidding interests of certain Federal officials. (F) Compliance with the Clean Air Act, as amended, 42 US C 1857 et seq., the Federal Water Pollution Control Act, as amended, 33 USC 1251 et. seq., and EPA regulations in 40 CFR Part 40, as amended.
(G) Requirements forbidding interests in this Contract by City and local government officials.
(H) Compliance with program income and property management standards as defined in Federal Office of Management and Budget Circular A-102. (I) Program income - Transfers of grant funds by the City to the Contractor shall be adjusted according to the principles described in 2 4 C.F.R. 507.504 (b)(2)(I) and (ii). Any program income on had when this agreement expires, or received after this Agreement's expiration, shall be paid to the City as required by Section A-15 of this Agreement and 24 C.F.R. 507.503(b).
(J) Compliance with applicable uniform administrative requirements as described in 24 CFR Part 570.502(a) and (b).
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants (K) Compliance with all Federal laws and regulations described in 24 CFR Part 570 at Subpart K of these regulations except that:
1. The Contractor does not assume the City’s environmental responsibilities described at Section 570.604 of 24 CFR Part 570.
2. The Contractor does not assume the City's responsib ility for initiating the review process under the provisions of 24 CFR Part 52. (L) Upon expiration of this Agreement, the Contractor shall transfer to the City any Community Development Block Grant (CDBG) funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Contractor’s control that was a cquired or improved in whole or in part with CDBG funds in excess of $25,000 must be either: (1) used to meet one of the National Objectives in Section 570.91 of 24 CFR Part 570 until five years after the expiration of this agreement; or (2) disposed of in a manner that results in the City being reimbursed in the amount of the current fair market value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property.
(M) Other Federal Acts applicable to projects funded with Community Development Block Grant Funds.
3.5.4 Ownership of Materials and Confidentiality.
3.5.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
3.5.4.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor.
Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Contractor, which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other 147
Avant Garde
Public Service Agency Agreement FY 2025-26
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants similar medium without the prior written consent of City.
3.5.5 Cooperation; Further Acts . The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.6 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.5.7 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misco nduct of Contractor, its officials, officers, employees, agents, Contractors and contractors arising out of or in connection with the performance of the Services, the Project or this Agreem ent, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its direct ors, officials, officers, employees, agents or volunteers, in any s uch suit, action or other legal proceeding.
Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforc ing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers.
3.5.8 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified in writing and signed by both Parties.
3.5.9 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.
3.5.10 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.11 City’s Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with this Project.
3.5.12 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the Parties.
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Avant Garde
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants
3.5.13 Assignment or Transfer . Contractor shall not a ssign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.14 Construction; References; Captions . Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in thi s Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.15 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.16 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenan t or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.17 No Third Party Beneficiaries . There are no intended third part y beneficiaries of any right or obligation assumed by the Parties.
3.5.18 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.19 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration continge nt upon or resulting from the award or making of this Agreement.
Contractor further agrees to file, or shall cause its employees or sub contractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.20 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discr iminate against any subcontractor, employee or 149
Avant Garde
Public Service Agency Agreement FY 2025-26
Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.21 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for Worker’s Compensation or to undertake self - insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.22 Authority to Enter Agree ment. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.23 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
(Signatures on Next Page)
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their duly authorized representatives. This Agreement is effective as of July 1, 2025.
CITY OF LYNWOOD AVANT-GARDE
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Avant Garde
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants
BY: BY:
Julian Lee, City Manager Ana Marie LeNoue, President/CEO
Attest:
By:
Maria Quinonez, City Clerk
Approved as to Form:
By:
Noel Tapia, City Attorney
Alvarez-Glasman & Colvin
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Avant Garde
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Catalog of Federal Domestic Assistance (CFDA) Number: 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants
EXHIBIT A
SCHEDULE OF SERVICES
152
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH AVANT-GARDE FOR
SUPPLEMENTAL ADMINISTRATION SERVICES UNDER THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAMS
WHEREAS, the City of Lynwood (City) is a federal entitlement grant recipient of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds from U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, under HUD regulations, an entity may contract with an outside agency for services under the CDBG and HOME program for a maximum of three years; and
WHEREAS, Avant-Garde performed supplemental administration services for the City under the CDBG and HOME program for the period July 1, 2024 through June 30, 2025; and
WHEREAS, the City issued a Request for Proposal (RFP) on PlanetBids beginning May 29, 202 5 until 5:00 9.m. on June 30, 202 5, for the following supplemental administration services:
CDBG
Inspection services/write -ups: Owner-Occupied Rehabilitation – Emergency Grants (Community Development Department)
Environmental review/labor compliance services – Capital Improvement Projects (Public Works Department)
HOME
Inspection services/write -ups: Owner-Occupied Rehabilitation – Grants and Loans (Community Development Department)
Inspection services/write-ups: First Time Homebuyer (Community Development Department; and
WHEREAS, the City received two (2) proposals in response to the issued RFP , which was submitted by Avant-Garde and Willdan; and
WHEREAS, Avant-Garde has consistently provided quality service to the City; and
WHEREAS, based on Avant -Garde’s experience and past working relationship with the City, it is recommended that the City Council approve a P rofessional Services Agreement for the perio d of July 1, 202 5 to June 30, 202 6 (which may be extended for up to two (2) additional years by the City Manager) at a not to exceed annual amount of $346,470.
153
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and determines that all of the foregoing recitals are true and correct and are incorporated herein by reference.
Section 2. The City Council hereby directs the Department of Finance and Administration Services to take the necessary steps to adjust the budget to reflect the authorized appropriation for use of said unappropriated grant balances as follows:
Fund Dept. Div. Object Description Amount
2941 51 285 62015 CDBG - Prof/Contr. Services $130,420.00 2941 Budgetary Fund Balance ($130,420.00)
2961 51 865 62015 HOME – Prof/Contr. Services $123,000.00 2961 Budgetary Fund Balance ($123,000.00)
2961 51 863 62015
HOME-ARP – Prof/Contr.
Services $93,050.00
2961 Budgetary Fund Balance ($93,050.00)
Section 3. The City Council herby authorizes the Mayor to execute a Professional Services Agreement (in a form approved by the City Attorney) with Avant- Garde for supplemental administration services under the CDBG and HOME programs for the term July 1, 2025 – June 30, 2026, at an amount not to exceed $346,470.
Section 4. The City Council authorizes the City Manager to extend the term of the Professional Services Agreement via two one-year extensions.
Section 5. This Resolution shall be effective immediately upon adoption.
Section 6. The City Clerk shall certify to the adoption of this Resolution and hereafter the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 16th day of June 2025.
________________________________
Rita Soto, Mayor
154
ATTEST:
_______________________________
Maria Quinonez, City Clerk
APPROVED AS TO FORM APPROVED AT TO CONTENT
_______________________________ ________________________________ Noel Tapia, City Attorney Julian Lee, City Manager
155
AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Brittany Leslie, Senior Management Analyst
SUBJECT:
AN AGREEMENT WITH TIERRA WEST ADVISORS TO PROVIDE
INTERIM STAFFING SERVICES IN THE COMMUNITY DEVELOPMENT
DEPARTMENT.
Agenda Item # 8.7.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE,
IN A FORM SATISFACTORY TO THE CITY ATTORNEY, AN AGREEMENT WITH TIERRA
WEST ADVISORS TO PROVIDE INTERIM STAFFING SERVICES IN THE COMMUNITY DEVELOPMENT DEPARTMENT."
Background:
The Community Development Department consists of four divisions: Planning, Building & Safety, Housing & Community Development, and Public Safety. The mission of the Department is to promote and enhance the quality of life in the City of Lynwood by protecting the health, safety, and welfare of our residents and business community.
Discussion and Analysis:
Over the last few months, the City has been working with Tierra West Advisors to provide interim services to fill the vacant Director position in the Community Development Department.
The lead role is essential to the City's overall operation and staff would like to ensure the City has a skilled and knowledgeable individual to lead the department until the Director position is permanently filled. Staff is recommending that the City Council approve the professional services agreement with Tierra West Advisors to continue providing services to the City.
City Council City Council Regular Meeting 156
Tierra West Advisors Contract.pdf
Resolution - Tierra_West.docx
In the meantime, staff will work with our Human Resources Department to find a suitable candidate to permanently fill the vacant position.
Fiscal Impact:
There is no new fiscal impact to the General Fund. The proposed expenditures will be funded through salary savings resulting from the vacant Director position. Staff recommends that the Finance Department adjust the FY 2025-26 budget to appropriate these savings as follows:
Fund
Dept.
Div.
Object
Description
Amount
1011
76 208
62015
Prof. & Contractual Services
$36,000
1011
51 515
62015
Prof. & Contractual Services
$32,000
1011
51 505
62015
Prof. & Contractual Services
$32,000
1011
51 501
62015
Prof. & Contractual Services
$32,000
1011
51 605
62015
Prof. & Contractual Services
$38,000
2941
51 285
62015
Prof. & Contractual Services
$30,000
In total, $200,000 in salary savings will be reallocated to support Professional and Contractual Services across multiple departments.
Coordinated With:
City Manager's Office
City Attorney's Office
Department of Finance and Administration
ATTACHMENTS:
Description
City Council City Council Regular Meeting 157
1 PROFESSIONAL SERVICES AGREEMENT
This agreement (“Agreement”) is made as of July 9, 2025 by and between the City of Lynwood, a municipal corporation ("City") and Tierra West Advisors (“Consultant”).
City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as the “Parties.”
R E C I T A L S
WHEREAS, City desires to utilize the services of Consultant as an independent contractor to provide interim staffing services in the Community Development Department as set forth in the Scope of Services attached hereto as Exhibit A; and
WHEREAS, Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows:
1. Company's Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit A.
2. Term of Agreement . This Agreement shall commence July 9, 2025 (the “Commencement Date”) and shall remain and continue in effect until tasks described in Exhibit A are completed, but in no event later than June 30, 2026 , unless sooner terminated pursuant to the provisions of this Agreement.
3. Compensation.
A. City agrees to compensate Consultant for services under this Agreement in compliance with the schedule set forth in Exhibit A. Consultant shall submit proper monthly invoices in the form and manner specified by City. Each invoice shall include a monthly breakdown of all monthly services performed together with the hours spent on each service. Consultant shall maintain appropriate and necessary documentation supporting the monthly invoices detailing the type of service provided. It shall be available for review by the City at all reasonable times upon request.
B. Total payment to Consultant pursuant to this Agreement shall not exceed $200,000.
C. If at the request of the City, Consultant is required to incur out of pocket expenses (including but not limited to, out-of-town travel and lodging) which are above and be yond the ordinary expenses associated wit h performance of this Agreement, Consultant shall be entitled to reimbursement of such expenses. Consultant shall only be reimbursed for those expenses which: (I) appear on Consultant’s monthly invoices; (II) are accompanied by a copy of the City’s written authorization for Consultant to incur 158
2 such expenses; and (III) receipts documenting such expenses.
4. General Terms and Conditions. The General Terms and Conditions set forth in Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless it is clear from the context that both parties intend the provisions of the other exhibit(s) to control.
5. Addresses.
City of Lynwood
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Attn: Julian Lee, City Manager
Company
Tierra West Advisors
2616 East 3rd Street
Los Angeles, CA 90033
Attn: John Yonai
6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated and made part of this Agreement by this reference.
Exhibit A – Scope of Services and Compensation Schedule Exhibit B – General Terms and Conditions
SIGNATURES ON FOLLOWING PAGE
159
3 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written below.
CITY
CITY OF LYNWOOD
By: ______________________________ ______________________ Julian Lee, City Manager Date
CONSULTANT
Tierra West Advisors
By: _______________________________ ________________________ John Yonai, Principal Date
ATTEST:
By: ______________________________ ________________________ Maria Quinonez, City Clerk Date
APPROVED AS TO FORM:
By: ______________________________ ________________________ Noel Tapia, City Attorney Date
160
1 EXHIBIT A
SCOPE OF WORK
161
July 9, 2025
Mr. Julian Lee, City Manager
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Dear Mr. Lee:
Thank you for contacting Tierra West Advisors, Inc. (Tierra West) for vario us support services including interim staffing services in the Community Development Department fo r the City of Lynwood (“City”). We appreciate the opportunity to re-engage advisory support services to the City.
Tierra West staff have decades of combined experience providing public agency administration management services. Past management services for various agencies include Chief Financial Officer, City Administrator, Community Development Director, Facility Director , and others. Our experience has provided our clients with the ability to smoothly continue daily services without experiencing a reduction or decline in operations.
Our team provides long term experience in strategic planning, financial management, short -term planning, economic development, implementation, and personnel development. Tierra West prides itself on providing consulting services that are balanced with our knowledge of community development. Our work efforts are designed to meet current market demands and protocols.
Tierra West’ delivery of a report or work product does not end our involvement in project activities.
Tierra West is always prepared to oversee sensitive projects for our clients. To this end, Tierra West essentially becomes an extension of the staff and assists in carrying the goals, objectives, and policies established by the client.
We look forward to the opportunity to a ssist the City of Lynwood with interim management services. Tierra West understands that the City is seeking a person to provide senior management support in the positions of Community Development and future cannabis planning related services.
For this assignment, Tierra West is proposing Mr. Wayne Morrell for the daily on-site Interim Deputy of Community Development Director and Mr. John Yonai will be attending all Council meetings while acting in th e capacity of project manager for the various development projects taking place within the City, as well as any additional support as needed for interim services or positions. Mr. Morrell and Mr. Yonai have extensive senior management experience both in the Public and Private Sector.
Both have personal knowledge of the City from previous positions in the Southern California region.
Mr. Morrell and Mr. Yonai have spent significant time working with the public at large, elected 162
Councils/Boards and have extensive skills that include management, daily operations, financial management, strategic planning, facility operations, as well as community outreach.
In order to provide a seamless transition to Tierra West providing interim management services, we recommend the following schedule, but will adjust it based on the discussions between the City Manager and Mr. Morrell and Mr. Yonai when the assignment commences on July 14, 2025:
General Weekly Schedule:
• Provide daily office hours to maintain continuity and understand day -to-day operations:
o Monday 8 AM to 5 PM
o Tuesday 9 AM to 8 PM (subject to Council/Planning meetings) o Wednesday 7 AM to 4 PM
o Thursday 9 AM to 4 PM
o Friday As Needed
o Sat/Sun As Needed
Tierra West is prepared to immediately provide services as the interim Community Development Director on a contract basis . Wayne Morrell, Director, will be assigned to the City for immediate staffing support. Tierra West proposes a $15 0 per hour rate based on 30 to 40 hours per work at the City’s offices as well as remote . The City will provide a work area and necessary equipment.
Additional support services may be required to maintain services during the t ransition and recruitment for a permanent interim Deputy Community Development Director and/or and interim Community Development Director. Tierra West intends to have Mr. M orrell offices at the City Hall on a daily basis working with the staff, constituents, Senor Management and City Council. Mr. Yonai will assist Mr. Morrell on an as needed basis and special requests and projects that are developed during the Tierra West Staffing s ervices period. Similar to Mr. Morrell’s hourly rate reduction for interim services, Mr. Yonai hourly rate of $185 per hours reflect s a similar reduction for interim services versus Tierra West’s standard rates during this transition period.
Additional services, which may be required by other Tierra West staff for additional project support required by the City, may also be addressed in this contract . Tierra West Standard h ourly rates will be applied for these services.
Hourly rates for additional services such as economic development, financial analysis, strategic planning, or special projects will be based on an agreed amount or hourly rate. The current hourly rate for the City for 2025 -2026 is as follow:
163
TIERRA WEST ADVISORS' RATE SCHEDULE
2025-2026
Classification Rate
Project Manager, Principal $250
Project Manager, Principal/Director $235
Senior Associate $225
Associate $205
Senior Analyst $185
Analyst $165
Research Assistant/Real Estate Technician $120
Word Processor $90
Clerical $75
Additional services provided by Tierra West would be at the direction of the City Manager for services performed.
Please feel free to call if you have any questions. Tierra West is prepared to commence immediately.
A draft service contract has been attached for your review. Again, thank you for your consideration and we look forward to working with the City of Lynwood.
Sincerely,
TIERRA WEST ADVISORS
John Yonai, Principal Rose Acosta Yonai, Principal
164
1 EXHIBIT B
GENERAL TERMS AND CONDITIONS
1. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of the City of Lynwood or otherwise act on behalf of Lynwood as an agent. Neither the City of Lynwood nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City of Lynwood.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interests asserted against City by reason of the independent Consultant relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent status of Consultant and the audit in any way fails to sustain the validity of a wholly independent Consultant relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant’s employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 1.
D. Consultant represents to the City, and City relies on Consultant’s representations, that Consultant shall serve solely in the capacity of an independent contractor to the City. Neither the City nor any of its agents will have control over the conduct of Consultant or any of Consultant’s employees, except as otherwise set forth in the Agreement. Consultant may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. The City has no duty, obligation, or responsibility to the Consultant’s agents or employees, including the Aff ordable Care Act coverage requirements. Consultant is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act with respect to Consultant’s agents and employees. Consultant warrants and represents that the City will not be responsible and will not be held liable for issues related to Consultant’s status as an independent contractor, including Consultant’s failure to comply with Consultant’s duties, obligations, and responsibilities under the Affordable Care Act.
Consultant further agrees to defend, indemnify, and hold the City harmless for any and 165
2 all taxes, claims, and penalties against the City related to Consultant’s obligations under the Affordable Care Act.
2. Standard of Performance
Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his/her designee. No additional or different tasks or services shall be performed by Consultant other than those specified in Exhibit A.
3. Indemnification.
A. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform said services and duties.
B. City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnities") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnities from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnities may suffer or incur or to which Indemnities may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or other loss occurring as a result of or allegedly caused by Consultant’s performance of or failure to perform any services under this Agreement or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, subcontractor, sub consultant or em ployees, committed in performing any of the services under this Agreement. Notwithstanding the foregoing, the provisions of this subsection shall not apply to Claims occurring as a result of the City’s sole negligence or willful acts or omissions.
C. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, sub consultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required in this Section, Consultant agrees to be fully responsible according to the terms of this Section. Failure of the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way serve as a waiver of any rights hereunder. This obligation to indemnify and defend Indemnities as set forth herein shall survive the termination of this Agreemen t and is in addition to any rights which City may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to City.
166
3 4. Insurance.
A. Without limiting Consultant’s indemnification of Indemnities pursuant to Section 3 of this Agreement, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreeme nt the types and amounts of insurance as described below:
(I) Consultant shall maintain Commercial General Liability Insurance with coverage at least as broad as Insurance Services Office Commercial General Liability Form CG 00 01 in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(II) Consultant shall maintain Business Auto Coverage on ISO Business Auto Coverage Form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(III) Consultant shall maintain Workers’ Compensation I nsurance (Statutory Limits) and Employer’s Liability Insurance with on a state approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for all covered losses;
(IV) Consultant shall maintain Professional Liability or Errors and Omissions Insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate.
Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
B. City, its officers, officials, employees and volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automotive liability.
C. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved 167
4 by the City’s Risk Manager.
D. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to CITY via certified mail, return receipt requested, addressed to “Director of Human Resources ,” Ci ty of Lynwood, 11330 Bullis Road , Lynwood, California, 90262. Consultant agrees that it will not cancel, reduce or otherwise modify said insurance coverage.
E. Consultant shall submit to City (I) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and ( II) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City’s appropriate standard forms entitled "Additional Insured Endorsement".
F. Consultant’s insurance shall be primary as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
G. Consultant agrees that if it does not keep the aforesaid insurance in full force and effect, and such insurance is available at a reasonable cost. City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant’s and the cost of such insurance may be deducted, at the option of City, from payments due Consultant.
5. Release of Information/Confidentiality.
A. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. Consultant’s covenant under this section shall survive the termination of this Agreement.
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5 B. Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admissions, or other disco very request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder. City retains the right, but has no obli gation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response
6. Ownership of Work Product.
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by the City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally ac cepted accounting principles and shall be clearly identi¬fied and readily accessible. Consultant shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer file s, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling , transferring, and printing computer files.
7. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.
Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
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6 B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or f rom the ultimate vendor(s) of services to City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by Consultant’s covenants under this section shall survive the termination of this Agreement.
8. Termination. Notwithstanding any other provision, this Agreement may be duly terminated at any time by the City at its sole discretion with or without cause by serving upon the consultant at least ten (10) days prior written notice (“Notice of Termination”).
Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Unless expressly agreed upon in writing by the City, the City shall not be obligated to pay for any services rendered nor any costs or expenses paid or incurred after the date of termination. The effective date of termination shall be upon the date specified in the written Notice of Termination.
Consultant agrees that in the event of such termination, Consultant must refund the City its prorated share, except for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written Notice of Termination, Consultant shall discontinue performing services, preserve the product of the services and upon payment for services, turn over to City the product of the services in accordance with written instructions of City.
In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City.
9. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.
Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises.
10. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
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7 B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consid eration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
11. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant obligations hereunder, without the prior written consent of City, and any attempt by Consultant to assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
12. Performance Evaluation. For any Agreement in effect for twelve months or longer, the City Manager may require a written annual administrative performance evaluation within ninety (90) days of the first anniversary of the effect ive date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, ei ther orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
13. Compliance with Laws. Consultant shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations which in any manner affect those employed by it or in any way affect the perfo rmance of its service pursuant to this Agreement. Consultant shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
14. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the services hereunder.
15. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
16. Attorney's Fees. In the event that either party to this Agreement shall commence 171
8 any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Consultant.
17. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Consultant regular business hours or by facsimile before or during Consultant regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
18. Governing Law. This Agreement shall be construed and interpreted both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. However, the Parties may agree to submit any dispute to non-binding arbitration.
19. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
20. Severability. If any provision or any part of any provision of this Agreement is found to be invalid or unenforceable, the balance of this Agreement shall remain in full force and effect.
21. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the Mayor and attested by the City Clerk.
22. Authority. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
23. Force Majeure. A Party’s performance of any obligation under this Agreement shall be suspended if, and to the extent that, the Party is unable to perform because of any event of Force Majeure. In any such event, the Party unable to perform shall be required to resume p erformance of its obligations under this Agreement upon the termination of the event or cause that excused performance hereunder. “Force Majeure” 172
9 herein means an event which is beyond the reasonable control of a Party, including without limitation, (a) acts of God including flood, fire, earthquake, hurricane or explosion, pandemic; (b) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (c) government order or law that prevents either Party from performing its obligations as set forth in this Agreement; (d) actions, embargoes or blockades in effect on or after the date of this Agreement; (e) action by any governmental authority that prevents either Party from performing its obligations as set fo rth in this Agreement; (f) national or regional emergency; (g) strikes, labor stoppages or slowdowns or other industrial disturbances, other than those involving the affected parties employees; (h) shortage of adequate power or transportation facilities.
Neither Party shall be liable for any delay or default in, or failure of, performance resulting from or arising out of any Force Majeure event, and no such delay, default in, or failure of performance shall constitute a breach by either Party hereunder. Where a Force Majeure event gives rise to a failure or delay in either Party performing its obligations under this Agreement (other than obligations to make payment), those obligations will be suspended for the duration of the Force Majeure event. A Party who becomes aware of a Force Majeure event which gives rise to, or which is likely to give rise to, any failure or delay in performing its obligations under this Agreement, will forthwith notify the other and inform the other of the period for which it i s estimated that such failure or delay will continue. The affected Party shall take reasonable steps to mitigate the effects of the Force Majeure event.
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RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING AN AGREEMENT WITH TIERRA WEST ADVISORS TO
PROVIDE INTERIM STAFFING SERVICES IN THE COMMUNITY
DEVELOPMENT DEPARTMENT
RECITALS
WHEREAS, The Director of Community Development position is currently vacant; and
WHEREAS, Tierra West Advisors has been providing interim staffing services to the City to assist with the duties of an essential role for the past few months; and
WHEREAS, the Director of Community Development position is vital to the City’s overall operation; and
WHEREAS, the City desires to enter into an agreement with Tierra West Advisors to provide service until the position is permanently filled, which may be termina ted pursuant to the professional services agreement; and
WHEREAS, Tierra West Advisors represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. That the Lynwood City Council authorizes the City Manager to execute an agreement with Tierra West Advisors to provide interim staffing services in the Community Development Department approved as to form by the City Attorney.
Section 3. The City Council hereby appropriates $200,000 in salary savings from the vacant Director position and authorized the Finance Department to adjust the FY 2025-26 budget to reflect the following allocations:
Fund Dept. Div. Object Description Amount
1011 76 208 62015 Professional & Contractual Services $36,000 1011 51 515 62015 Professional & Contractual Services $32,000 1011 51 505 62015 Professional & Contractual Services $32,000 174
Fund Dept. Div. Object Description Amount
1011 51 501 62015 Professional & Contractual Services $32,000 1011 51 605 62015 Professional & Contractual Services $38,000 2941 51 285 62015 Professional & Contractual Services $30,000
Section 4. The Mayor is authorized to execute this Resolution for and on behalf of the City of Lynwood.
Section 5. That this Resolution shall take effect immediately upon its adoption.
Section 6. The City Clerk shall certify to the adoption of this Resolution and hereafter the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 16th day of SEPTEMBER 2025.
________________________________
Rita Soto, Mayor
ATTEST:
___________________________
María Quiñónez, City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
__________________________ ______________________________ Noel Tapia, City Attorney Julian Lee, City Manager
175
AGENDA STAFF REPORT
DATE:
September 16, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, City Manager
PREPARED BY:
Rita Montalvo,
Director of Public Works
SUBJECT:
APPROVAL OF A FIRST AMENDMENT TO THE AGREEMENT WITH
MUNIENVIRONMENTAL TO PROVIDE SOLID WASTE TECHNICAL
SUPPORT
Agenda Item # 8.8.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A FIRST
AMENDMENT TO THE AGREEMENT WITH MUNIENVIRONMENTAL TO PROVIDE SOLID WASTE MANAGEMENT TECHNICAL SUPPORT SERVICES.”
Background:
S
ince the State enacted the California Integrated Waste Management Act of 1989 (AB 939), there has been additional mandates from the State expanding responsibilities of local governments to comply with waste reduction and recycling. In 2011, the State, under Assembly Bill (AB) 341, required a business that generates four cubic yards or more of commercial solid waste per week or a multifamily residential dwelling of five units or more to arrange for recycling services. In 2014, the State, under AB 1826, required businesses to recycle their organic waste. This law also required that on and after January 1, 2016, local jurisdictions across the state implement an organic waste recycling program to divert organic waste generated by businesses. In 2016, the State enacted Senate Bill (SB) 1383, to reduce organic waste disposal by 75% by 2025 and to rescue at least 20% of currently disposed surplus food by 2025.
SB 1383 imposed extensive requirements on jurisdictions:
City Council City Council Regular Meeting 176
Starting in 2022, all jurisdictions have been required to provide organic waste collection services to all residents and businesses and recycle these organic materials using recycling facilities such as: anaerobic digestion facilities that create biofuel and electricity, and/or composting facilities that make soil amendments.
Jurisdictions are required to use products made from recycled organic material, such as renewable energy, compost, and mulch.
Jurisdictions had to establish food recovery programs and strengthen their existing food recovery networks.
Jurisdictions are required to provide estimated organic waste disposal within the jurisdiction, identify the amount of existing capacity, located both in the county and outside the county, estimate the amount of new or expanded capacity needed, consult with various entities throughout the planning process and submit an implementation schedule to California Department of Resources Recycling and Recovery (CalRecycle).
Jurisdictions are required to implement an inspection and enforcement program to ensure organic waste generators comply with the CAL Green Building Standards and Water Efficient Landscape program requirements and evaluate edible food recovery.
CalRecycle has the authority to issue Notice of Violations (NOV) to jurisdictions for being non- compliant. It can place a jurisdiction on a Corrective Action Plan (CAP). CalRecycle can impose administrative civil penalties if a jurisdiction fails to comply with the NOV or CAP.
Under SB 1383, Good Faith Effort is no longer applicable. SB 1383 requires a jurisdiction to demonstrate compliance with each prescriptive standard.
On November 16, 2021, the City Council approved an Amended and Restated Franchise Agreement with Waste Resources, Inc. (WRI). Included in the restated agreement are provisions for SB 1383 compliance.
Discussion and Analysis:
SB 1383 imposed significant requirements on jurisdictions. In February 2022, the City added to the Lynwood Municipal Code the “Mandatory Organic Waste Disposal Reduction”. This ordinance established requirements for organics recycling on impacted entities as well as City Council City Council Regular Meeting 177
Lynwood-MuniEnvironmental Agmt Ext Request 6.03.25 (VF.4).pdf Resolution - MuniEnviromental_Contract First Amendment.docx First Amendment - MuniEnvironmental.docx
enforcement mechanism for compliance with SB 1383.
In October of 2022 the City contracted with MuniEnvironmental to provide services related to compliance with SB 1383 as well as compliance with AB 1826 and AB 341. This includes assisting the City with negotiations with the City’s hauler, coordinating the roll-out of the AB 1826 commercial organic waste recycling, and waste and recycling rate setting.
MuniEnvironmental has also provided the necessary oversight to ensure the City's hauler is meeting the obligations under the restated agreement. They have also assisted the City in securing grant funding under the SB 1383 Local Assistance Grant program which included the preparation and submittal of the application, subsequent reporting, and the submittal of the capacity planning to the County.
This item was brought before Council at the June 3, 2025, meeting and the item was continued to a future meeting. The contract with Munienviromental will be expiring on September 30, 2025. MuniEnvironmental has extensive experience in providing solid waste management technical support services and they have gained valuable institutional knowledge specific to the City of Lynwood. The City’s Contracting and Purchasing Policy allows three (3) amendments to the original contract. In order for the City to remain in compliance with the mandated requirements and for the health and safety of the public, an amendment to the existing contract, extending the term to June 30, 2026 is needed.
Fiscal Impact:
The cost of $150,000 was already incorporated into the budget for FY25-26, no additional appropriation is required.
Coordinated With:
City Manager's Office
City Attorney’s Office
Department of Finance and Administration
ATTACHMENTS:
Description
City Council City Council Regular Meeting 178