Agenda packet — Madera City Council, April 6, 2022 (part 1 of 2)

Update 3/31/2022 at 11:30 p.m. Madera City Council Agenda Page 1 of 5 April 6, 2022

REGULAR MEETING OF THE MADERA CITY COUNCIL 205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, April 6, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 832 4575 0984. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Rabbi Paul Gordon, Congregation Beth Jacob
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
Update 3/31/2022 at 11:30 p.m. Madera City Council Agenda Page 2 of 5 April 6, 2022
PRESENTATIONS:

1. Department of Public Health Update on COVID-19 (Report by Madera County Public Health Department)

2. Proclamation Recognizing Pisk Family Celebration Day

3. Proclamation Recognizing the Month of April as Sexual Assault Awareness Month

4. Madera County Historical Society Certificate of Recognition INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – 08/18/21, 10/28/21
Recommendation: Approve the City Council Minutes of August 18, 2021 and October 28, 2021 B-2 Informational Report on Register of Audited Demands for March 5, 2022 to March 25, 2022 Recommendation: No Action Required (Report by Anthony Forestiere) B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action from the City Council (Report by Arnoldo Rodriguez) B-4 Agreement with Prudential Overall Supply for Uniform Rental and Laundry Services Recommendation: Adopt a Resolution Approving an Agreement for Prudential Overall Supply to Provide Uniform Rental and Laundry Services to the City (Report by Daniel Foss)
B-5 Madera Americans with Disabilities Act (ADA) Advisory Council Bylaws Recommendation: Adopt a Resolution Amending the Madera ADA Advisory Council Bylaws (Report by Wendy Silva)
B-6 Ratification of Revisions to COVID-19 Emergency Policy No. 2 Recommendation: Adopt a Minute Order Ratifying Issuance of Revised COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave by the City Manager in his role as Director of Emergency Services (Report by Wendy Silva)
B-7 Second Reading and Adoption of an Ordinance Amending Section 2-1.21 of Chapter 1 of Title II of the Madera Municipal Code Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council Boundaries Recommendation: Waive Full Reading and Adopt an Ordinance Amending Section 2-1.21 of Chapter 1 of Title II of the Madera Municipal Code Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council Boundaries (Report by Alicia Gonzales) Update 3/31/2022 at 11:30 p.m. Madera City Council Agenda Page 3 of 5 April 6, 2022
C. PUBLIC HEARINGS:

C-1 Torres Way General Plan Amendment (GPA 2021-01) and related Negative Declaration (ENV 2021-64)
Recommendation: Conduct a Public Hearing, Make the Necessary Findings, and Adopt a Resolution Adopting the Initial Study/Negative Declaration and Approve a General Plan Land Use Designation Amendment from LD (Low Density Residential) to HD (High Density Residential) (Report by Gary Conte) C-2 Rezone Property Located at 801 South Gateway
Recommendation: Conduct a Public Hearing, Make Necessary Findings, and Waive Full Reading and Introduce an Ordinance Rezoning Approximately 0.27 acres at 801 South Gateway Drive (APN 011-111-005) from an I – Industrial Zone district to a C2 – Heavy Commercial Zone District (Report by Gary Conte) D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Update on Water, Sewer, Storm Drainage and Solid Waste Rate Studies, Confirmation of Direction on Utility Rate increases and Consideration of a Resolution Approving a Date for Prop 218 Public Hearing for Water, Sewer, Storm Drainage and Solid Waste Rate Increases Recommendation: Staff recommends that the Council, after considering the information presented, adopt a resolution accepting the rate study relating to water, sewer, storm drainage and solid waste; authorizing required actions under Proposition 218; and setting Proposition 218 public hearing date of June 15, 2022 to consider rates (Report by Anthony Forestiere) D-2 Amending the Municipal Code to Remove the Superseded Section Relating to the Appointment Process for Members of the Civil Service Commission Recommendation: Waive further reading and introduce an ordinance amending §2-2.303 of Title II of the Madera Municipal Code relating to the Civil Service Commission (Report by Wendy Silva)
D-3 Consultant Services Agreement with Blair, Church, and Flynn Consulting Engineers for Design Services for Shoulder Paving and Sidewalks
Recommendation:
1) Adopt a Resolution Approving a Consultant Services Agreement with Blair, Church, and Flynn Consulting Engineers, Inc. in the amount of $264,750 for Engineering Design Services for Shoulder Paving on Raymond Road - City Project R-37, Storey Road – City Project R-60, Pecan Avenue – City Project R-67, and Sidewalks on Schnoor Avenue – City Project R-58, and Washington School area – City Project R93; and 2) Adopt a Resolution Approving Funding Amendment Appropriating $75,000 to the City of Madera Fiscal Year (FY) 2021/22 Capital Projects Budget for the Engineering Design Services for Shoulder Paving on Raymond Road - City Project R-37, Storey Road – City Project R-60, Pecan Avenue – City Project R-67, and Sidewalks on Schnoor Avenue – City Project R-58, and Washington School area – City Project R-93 (Report by Keith Helmuth)
Update 3/31/2022 at 11:30 p.m. Madera City Council Agenda Page 4 of 5 April 6, 2022
D-4 Contract Award for Groundwater Monitoring Well Installation services for the Wastewater Treatment Plant
Recommendation: Adopt a Resolution Approving the Contract Award for Groundwater Monitoring Well Installation Services, WWTP Project No. 20-01, in the amount of $234,000 to Maggiora Brothers Drilling, Inc. (Report by Daniel Foss)
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, April 20, 2022
 Wednesday, May 4, 2022
 Wednesday, May 18, 2022
 Wednesday, June 1, 2022
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service.  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

Update 3/31/2022 at 11:30 p.m. Madera City Council Agenda Page 5 of 5 April 6, 2022
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 6, 2022, near the front entrances of City Hall and on the City’s website www.madera.gov at 11:30 p.m. on March 31, 2022. _______________________
Alicia Gonzales, City Clerk
City of Madera City Council Minutes
205 W. 4th Street October 28, 2021
Madera, CA 93637 Page 1 of 3
Minutes of a Special Meeting of the Madera City Council October 28, 2021 Council Chambers
6:00 p.m. City Hall
The Council Chambers were open to the public. This meeting was also available for public viewing and participation through Zoom. Members of the public were also able to observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public were able to comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: #844 8293 1406. Comments were also accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

The City observed the Madera County Public Health Department physical distancing recommendations.

This may have limited seating in the Council Chamber; however, the City did have seating available in the foyer. All persons visiting City facilities shall observe health and safety protocols.

This meeting was also being conducted by teleconference at the following location:

Maui Kaanapali Villas
45 Kai Ala Drive
Lahaina, HI 96761
Councilmember Jose Rodriguez participated via that teleconference location. The teleconference location was open to the public and any member of the public had an opportunity to address the City Council from the teleconference location in the same manner as if that person attended the meeting at City Hall. The City Council controlled the conduct of the meeting and determined the appropriate order on public comments from the teleconference location. All votes during the teleconferenced meeting were by roll call.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Artemio Villegas, District 6
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4

Absent: Vacant, District 5
Item: B-1
Minutes for: 10/28/2021
Adopted: 04/06/2022
City of Madera City Council Minutes
205 W. 4th Street October 28, 2021
Madera, CA 93637 Page 2 of 3
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, and City Attorney Hilda Cantu Montoy, Information Services Mark Souders, and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Anita Evans
PLEDGE OF ALLEGIANCE: Councilmember Montes
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM VILLEGAS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: NONE. DISTRICT 5 IS CURRENTLY VACANT.

ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM VILLEGAS

MAYOR GARCIA
PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

PRESENTATIONS:

1. Proclamation Recognizing October as Farmer and Farmworker Appreciation Month A. PUBLIC HEARINGS:

A-1 Public Hearing and First Reading and Introduction of an Ordinance Amending the City’s Municipal Code Relating to Cannabis
Recommendation:

Per Council direction on October 20, 2021, Council may conduct a public hearing and introduce for first reading by title only and waive the full reading of an ordinance amending the Madera Municipal Code as follows:
1) An Amendment to Subsections (G) and (H) of Section 6-5.14 of Title VI, Chapter 5 of the Municipal Code relating to Approval of Cannabis Business Permits (Report by Arnoldo Rodriguez)

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES ITEM A-1 WAS APPROVED BY A 4/2 VOTE. NOES: MAYOR GARCIA AND MAYOR PRO TEM VILLEGAS. ABSENT: DISTRICT 5 IS CURRENTLY VACANT. ABSTAIN: NONE.

City of Madera City Council Minutes
205 W. 4th Street October 28, 2021
Madera, CA 93637 Page 3 of 3
THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 4 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS
NO: 2 - MAYOR PRO TEM VILLEGAS

MAYOR GARCIA
ADJOURNMENT: The meeting was adjourned at 6:35 p.m. Next regular meeting November 3, 2021.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN
Approval of the minutes is not addressed in the vision or action plans; the requested action is also not in conflict with any of the actions or goals contained in that plan. _______
ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk
City of Madera City Council Minutes
205 W. 4th Street August 18, 2021
Madera, CA 93637 Page 1 of 5

Minutes of a Regular Meeting of the Madera City Council August 18, 2021 Council Chambers
6:00 p.m. City Hall
This meeting was conducted pursuant to the provisions of the Governor’s Executive Order which suspends certain requirements of the Ralph M. Brown Act. The City Council meeting was live streamed on the City’s website at www.madera.gov/live. Members of the public were able to participate in the meeting remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 893 7755 4313 # followed by *9 on their phone to speak. Comments were also accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Absent: Vacant, District 5
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, Chief Building Official Steven Woodworth, City Engineer Keith Helmuth, Fire Battalion Chief Anthony Garcia, Interim Grants Administrator Joseph Hebert, Information Services Manager Mark Souders, Planning Manager Gary Conte, Police Chief Dino Lawson, Interim Public Work Director Dan Foss, Deputy City Engineer Ellen Bitter, Senior Civil Engineer Victor Aldama, Administrative Analyst (Public Works) Adam Gonzales, Police Lieutenant Josiah Arnold, and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Villegas
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER GALLEGOS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: NONE. DISTRICT 5 IS CURRENTLY VACANT. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

Item: B-1
Minutes for: 08/18/2021
Adopted: 04/06/2022
City of Madera City Council Minutes
205 W. 4th Street August 18, 2021
Madera, CA 93637 Page 2 of 5
YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM VILLEGAS

MAYOR GARCIA
PUBLIC COMMENT:

No public comment was presented at the time of this announcement, however public comment was read after the announcement of Closed Session.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP:

A-1 Update on Water, Sewer, Storm Drainage and Solid Waste Rate Studies Recommendation: Information Workshop. No formal action is requested. (Report by Anthony Forestiere)
B. CONSENT CALENDAR: None
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Contract Award and Funding Amendment to the Fiscal Year (FY) 2021/22 for the Construction of 2020-21 SB-1 (RMRA) Seals and Overlays, City Project No. R-78 Recommendation:
1) Adopt a Resolution Approving the Contract Award for 2020-21 SB-1 Road Maintenance and Rehabilitation Account (RMRA) Seals and Overlays, City Project No.

R-78 (Project), in the amount of $1,364,258.00 to Emmett’s Excavation Inc. 2) Adopt a Resolution Approving Funding Amendment Appropriating $250,000.00 to the City of Madera City Council Minutes
205 W. 4th Street August 18, 2021
Madera, CA 93637 Page 3 of 5
City of Madera Fiscal Year (FY) 2021/22 Capital Projects Budget for the Construction of the 2020-21 SB-1 (RMRA) Seals and Overlays, City Project No. R-78 (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM VILLEGAS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: DISTRICT 5 IS CURRENTLY VACANT. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM VILLEGAS

MAYOR GARCIA
RES 21-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD FOR 2020-21 SB-1 (RMRA) SEALS AND OVERLAYS PROJECT, CITY PROJECT NO. R-78 IN THE AMOUNT OF $1,364,258.00

TO EMMETT'S EXCAVATION INC AND AUTHORIZING CONSTRUCTION

CONTINGENCIES RELATING TO THE CONTRACT
RES 21-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, APPROVING FUNDING AMENDMENT APPROPORIATING $250,000 TO THE CITY OF MADERA FISCAL YEAR (FY) 2021/22 CAPITAL PROJECTS BUDGET FOR THE FOR THE CONSTRUCTION OF 2020-21 SB-1 (RMRA) SEALS AND OVERLAYS, CITY PROJECT NO. R-78
D-2 Professional Planning and Environmental Review Services Agreement with QK, Inc.

Recommendation: Adopt a Resolution Approving the Professional Services Agreement between the City of Madera and QK, Inc. for City Planning and Environmental Services and Rescinding Resolution 21-56 (Report by Gary Conte)

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: DISTRICT 5 IS CURRENTLY VACANT. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM VILLEGAS

MAYOR GARCIA
City of Madera City Council Minutes
205 W. 4th Street August 18, 2021
Madera, CA 93637 Page 4 of 5
RES 21-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AN AGREEMENT BETWEEN THE CITY OF MADERA AND QK, INC. FOR PROFESSIONAL

PLANNING AND ENVIRONMENTAL REVIEW SERVICES AND RESCINDING RESOLUTION 21- 56
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos had nothing to report.

Councilmember Rodriguez stated Congressman Jim Costa visited on Monday and thanked everyone who was present for that event.

Councilmember Montes thanked staff for the tour at the Waste Water Treatment Plant. He also thanked Congressman Costa for the funds awarded to the City of Madera.

Councilmember Evans stated that the funds used at the Waste Water Treatment Plant were needed and well spent. She thanked City Engineer Keith Helmuth and staff for having Adell Street paved.

Mayor Pro Tem Villegasstated it was a great thing to get help from the State and Congressman Costa.

Mayor Pro Tem Villegas stated he wanted the following items added to an agenda:
• Sidewalks on South “I” Street on the east side of Olive Avenue. • Sidewalks on South Madera Avenue from Carl’s Jr. all the way south. • Sidewalks east on Pecan Avenue starting at Barnet all the way to Golden State Boulevard. The north side doesn’t have any sidewalks.

Mayor Garcia acknowledged the funds that Congressman Costa gave the City of Madera. He acknowledged the United Domestic Workers, their food drive and backpack giveaway, and their contributions to the local community.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel – Anticipated Litigation Consideration of the Initiation of Litigation Pursuant to Government Code Section §54956.9(d)(4)
One Case: City of Madera v. Jesus Lopez
G-2 Conference with Legal Counsel – Anticipated Litigation Consideration of the Initiation of Litigation Pursuant to Government Code Section §54956.9(d)(4)
City of Madera City Council Minutes
205 W. 4th Street August 18, 2021
Madera, CA 93637 Page 5 of 5
One Case: City of Madera v. Jeffrey Streeter
City Attorney Hilda Cantu Montoy made the Closed Session Announcement at 7:36 p.m. and asked that G-2 be heard first.

PUBLIC COMMENT:

Public comment was read following the announcement of the Closed Session items noted above.

The Haverkamps, Margaret Bucholtz and Marisa Poppy submitted written correspondence regarding Marisa Silva and her neighbors who have police and code enforcement issues, but none have been resolved. They ask that the City of Madera take action against the neighbor, so that Ms. Silva can enjoy her home.

Mayor Garcia asked if the other public comment was for the same issue and Ms. Gonzales replied in the affirmative. Mayor Garcia asked that the reading of the other items be suspended.

City Clerk Alicia Gonzales stated that the other correspondence was from Jeanette Chambers (daughter of Ms. Silva), and Steven and Sue Gonzales (son and daughter-in-law of Ms. Silva). Mr. and Mrs. Gonzales also supplied photographs of some of their concerns. City Clerk Alicia Gonzales shared her screen and showed the photographs.

G. CLOSED SESSION (Continued from above):

Council adjourned to Closed Session.

Council returned from closed session at 8:47 p.m. with six (6) Councilmembers present as District 5 is currently vacant.

City Attorney Hilda Cantu Montoy stated the City Council determined that the City authorized litigation against Jesus Lopez to establish and ask the court for a civil nuisance abatement in the receivership for property that Mr. Lopez owns at 209 South “O” Street in Madera.

ADJOURNMENT: The meeting was adjourned at 8:49 p.m. Next regular meeting on September 1, 2021.

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 6, 2022
_________________________________ Agenda Number: B-2
Department Director
_________________________________
City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for March 5, 2022 to March 25, 2022 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of March 5, 2022 to March 25, 2022 is contained in the attachment and summarized in the following tables.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 32196 – 32435 $3,535,962.32
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $576,036.78
SDI EDD $2,518.49
CalPERS Payment CalPERS $369,641.78
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2021/2022 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2021/2022 budget.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

These expenditures were spent considering Strategy 115: Economic Resource Provision: Ensure sufficient economic resources to provide adequate City services and prepare for future growth.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32196 03/07/2022 PD OPS PD OPS KER'S GAS & LUBE, INC. 01/22 PD CAR WASHES 332.50 $ 32197 03/07/2022 HR INS/RISK MGT HERNANDEZ, ROSA REIMBURSEMENT - 2022 2ND WIND 5K 28.50 $ 32198 03/07/2022 FINANCE FINANCE ACRO SERVICE CORPORATION TEMP SERVICES - FINANCIAL SERVICES MANAGER 1,195.00 $ 32198 03/07/2022 PLANNING PLANNING ACRO SERVICE CORPORATION TEMP SERVICES - PLANNING 6,083.40 $ 32199 03/07/2022 FINANCE PAYROLL TRUST COURT ORDERED DEBT COLLECTIONS COURT ORDERED DEBT COLLECTIONS 90.54 $ 32200 03/07/2022 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS 1,161.65 $ 32201 03/07/2022 PD OPS PD OPS HARRY D. WILSON INC. HONDA 6601 - SERVICE 187.66 $ 32202 03/07/2022 PD OPS PD OPS RAUL R. HERRERA JR. POLYGRAPHS 1,600.00 $ 32203 03/07/2022 CITY ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES 27,817.50 $ 32204 03/07/2022 HR INS/RISK MGT BATTLES, ERIC REIMBURSEMENT - 2022 2ND WIND 5K 25.50 $ 32205 03/07/2022 FLEET MAINT FLEET ACQUISITION CALIFORNIA AIR RESOURCES BOARD CARB PERMIT FEES 805.00 $ 32206 03/07/2022 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 03/22 4,000.00 $ 32207 03/07/2022 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC STOP FEE - NO WASTE 58.50 $ 32208 03/07/2022 FINANCE PAYROLL TRUST MADERA CO SHERIFF-CIVIL DIVISION SHERIFF GARNISHMENT ORDER 823.59 $ 32209 03/07/2022 CITY CLERK CITY CLERK GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL TO CITY ATTORNEY 7.89 $ 32210 03/07/2022 PD OPS MEAS K - PD DOOLEY ENTERPRISES, INC. AMMUNITION 4,188.44 $ 32211 03/07/2022 PARKS PARKS NATIONAL AQUATIC SERVICES, INC. YC POOL REPAIR 18,631.26 $ 32212 03/07/2022 FINANCE GENERAL TRUST CA ENVIRONMENTAL PROTECTION AGENCY 2472-21 ASSET FORFEITURE (MPD 20M-03005) 39.23 $ 32213 03/07/2022 PW ADMIN AIRPORT OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 59.83 $ 32213 03/07/2022 PW ADMIN DRAINAGE LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 179.50 $ 32213 03/07/2022 PW ADMIN FLEET MAINT LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 89.75 $ 32213 03/07/2022 PW ADMIN SEWER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 89.75 $ 32213 03/07/2022 PW ADMIN WATER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 179.50 $ 32213 03/07/2022 PW ADMIN WWTP LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 89.75 $ 32214 03/07/2022 WATER WATER QUALITY CORE & MAIN LP SAMPLE STATION COVERS 1,941.26 $ 32215 03/07/2022 CITY ADMIN CITY CLERK GONZALES, ALICIA PER DIEM - TECHNICAL TRAINING FOR CLERKS 613.68 $ 32216 03/07/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 540.00 $ 32217 03/07/2022 FINANCE SEWER OPS AT&T 02/22 CALNET 3 SERVICE 9391031570 210.49 $ 32217 03/07/2022 FINANCE PD OPS AT&T 02/22 CALNET 3 SERVICE 9391020514 166.16 $ 32218 03/07/2022 FINANCE PD OPS AT&T 09/21 FIRSTNET SERVICE 287302965625 5,339.80 $ 32218 03/07/2022 FINANCE PD OPS AT&T 12/21 FIRSTNET SERVICE 287302965625 5,886.76 $ 32218 03/07/2022 FINANCE PD OPS AT&T 01/22 FIRSTNET SERVICE 287302965625 6,020.01 $ 32219 03/07/2022 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 01/22 BLOOD ALCOHOL ANALYSIS 280.00 $ 32220 03/07/2022 PW ADMIN FACILITIES MAINT CA DEPARTMENT OF TRANSPORTATION SHARED COST - SIGNALS 10/21-12/21 2,167.29 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - UNION BANK GENERAL ACCOUNT April 6, 2022

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32221 03/07/2022 HR INS/RISK MGT CHIARAMONTE, GIACHINO REIMBURSEMENT - 2022 2ND WIND 5K 23.00 $ 32222 03/07/2022 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO EE LIFE INSURANCE 808.07 $ 32223 03/07/2022 FINANCE PD OPS COMCAST 02/22 SERVICE 8155500320322006 92.88 $ 32224 03/07/2022 FIRE FIRE DEPARTMENT OF FORESTRY AND FIRE 2ND QTR ACTUAL BILLING FOR CITY CONTRACT 1,295,220.22 $ 32225 03/07/2022 PARKS COMM& REC DIAMOND COMMUNICATIONS ALARM MONITORING - PAC 04/22 36.00 $ 32225 03/07/2022 PARKS COMM& REC DIAMOND COMMUNICATIONS ALARM MONITORING - YC 03/22-04/22 275.00 $ 32225 03/07/2022 PW ADMIN SEWER OPS DIAMOND COMMUNICATIONS 03/22 TELEPHONE ANSWERING SERVICE 115.00 $ 32226 03/07/2022 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 02/15/22-02/28/22 13,940.00 $ 32227 03/07/2022 FINANCE WATER CONSERV CITY OF MADERA TOILET REPLACEMENT REBATE - 9900549 100.00 $ 32228 03/07/2022 HR CDBG PUBLIC SVC MADERA CHAMBER OF COMMERCE Q3 CDBG - CV DISTRIBUTION 2 5,000.00 $ 32230 03/07/2022 FINANCE GENERAL TRUST MADERA COUNTY DISTRICT ATTORNEY 2472-21 ASSET FORFEITURE (MPD 20M-03005) 270.00 $ 32230 03/07/2022 FINANCE GENERAL TRUST MADERA COUNTY DISTRICT ATTORNEY 2472-21 ASSET FORFEITURE (MPD M20-03005) 392.33 $ 32231 03/07/2022 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2021 PROPERTY TAX APN 013-220-005-000 1,099.31 $ 32232 03/07/2022 FINANCE GENERAL TRUST MADERA POLICE DEPARTMENT 2472-21 ASSET FORFEITURE (MPD 20M-03005) 2,550.17 $ 32233 03/07/2022 PARKS PARKS ADMIN MADERA TRIBUNE REQUEST FOR BID - LTC PARK BASEBALL FIELDS 132.00 $ 32234 03/07/2022 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 254.01 $ 32235 03/07/2022 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 8,322.98 $ 32236 03/07/2022 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 1,688.58 $ 32237 03/07/2022 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3819620697-3 24.64 $ 32237 03/07/2022 FINANCE COMM& REC PACIFIC GAS & ELECTRIC 02/22 SERVICE 8307681856-2 1,317.86 $ 32237 03/07/2022 FINANCE ENGINEERING PACIFIC GAS & ELECTRIC 02/22 SERVICE 2000655655-7 1,351.94 $ 32237 03/07/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 6690755760-8 73.68 $ 32237 03/07/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 1619119913-8 96.43 $ 32237 03/07/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 7949615676-5 19.49 $ 32237 03/07/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 8178280304-3 93.45 $ 32237 03/07/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 3642526071-2 63.41 $ 32237 03/07/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 9172110863-6 15,667.82 $ 32237 03/07/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 9651992016-7 159.84 $ 32238 03/07/2022 HR INS/RISK MGT PADILLA, RUTH REIMBURSEMENT - 2022 2ND WIND 5K 20.00 $ 32239 03/07/2022 PD OPS PD OPS PECK'S PRINTERY PARKING CITATIONS 462.77 $ 32239 03/07/2022 PD OPS PD OPS PECK'S PRINTERY 72 HR ASSESMENT/EVALUATION FORMS 809.17 $ 32240 03/07/2022 ENGINEERING CDBG PUB IMPR PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 282.38 $ 32241 03/07/2022 ENGINEERING WATER CAPITAL ROLFE CONSTRUCTION INC. RETENTION PAYMENT - W-40 16,840.72 $ 32242 03/07/2022 PW ADMIN FIRE SJVCATC-SAN JOAQ VALLEY CLEAN AIR GENSET SERVICE 290.00 $ 32243 03/07/2022 ENGINEERING RSTP - FED EX SEAL RITE PAVING TS-29 STADIUM/GARY PEDESTRIAN HYBRID BEACON 10,099.87 $ 32244 03/07/2022 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS 1,092.15 $ 32245 03/07/2022 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 12/21 184.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32246 03/07/2022 FINANCE PAYROLL TRUST VANTAGEPOINT TRANSFER AGENTS-457 EE DEFERRED COMP CONTRIBUTIONS 25,912.74 $ 32247 03/07/2022 FINANCE AIRPORT OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 64.88 $ 32247 03/07/2022 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 152.91 $ 32247 03/07/2022 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 76.02 $ 32247 03/07/2022 FINANCE ENGINEERING VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 50.97 $ 32247 03/07/2022 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 51.44 $ 32247 03/07/2022 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 152.04 $ 32247 03/07/2022 FINANCE GRANT OVERSIGHT VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 50.97 $ 32247 03/07/2022 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 38.01 $ 32247 03/07/2022 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 0.47 $ 32247 03/07/2022 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 101.94 $ 32247 03/07/2022 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 13.95 $ 32247 03/07/2022 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 3.04 $ 32247 03/07/2022 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 0.47 $ 32247 03/07/2022 FINANCE UB - WATER VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 8.70 $ 32247 03/07/2022 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 142.99 $ 32247 03/07/2022 FINANCE WATER QUALITY VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 38.01 $ 32247 03/07/2022 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 112.36 $ 32247 03/07/2022 FINANCE CITY MANAGER VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 45.81 $ 32247 03/07/2022 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 01/11/22-02/10/22 768.71 $ 32248 03/07/2022 FINANCE GENERAL TRUST OVERPAYMENTS 2472-21 ASSET FORFEITURE (MPD 20M-03005) 1,007.53 $ 32249 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 134 S GRANADA 106.13 $ 32250 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1167 HAZELNUT 92.78 $ 32251 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 300 E YOSEMITE 695.28 $ 32252 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB OVERPAYMENT 1019 W YOSEMITE 3,473.51 $ 32253 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1801 N LAKE 169.76 $ 32254 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 165 WALLACE 80.78 $ 32255 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 3710 LOS OSOS 10.88 $ 32256 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 758 MERCED 27.02 $ 32257 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 714 AUSTIN 10.69 $ 32258 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 704 GREEN 476.77 $ 32259 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 708 GREEN 512.23 $ 32260 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 800 GREEN 596.62 $ 32261 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 808 GREEN 661.41 $ 32262 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1896 FILLMORE 184.03 $ 32263 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 717 E RUSH 297.75 $ 32264 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1534 MONTE VISTA 4.70 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32265 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 120 S GRANADA 24.39 $ 32266 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 3595 MORRO ROCK 27.14 $ 32267 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 125 W LEWIS 20.62 $ 32268 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1149 LAGUNA 233.27 $ 32269 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1129 PHILIP 177.94 $ 32270 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 504 PEACH 146.92 $ 32271 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 16 SEASONS 149.06 $ 32272 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1214 LA JOLLA 150.97 $ 32273 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 2634 MARIE 69.43 $ 32274 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 443 MANZANA 157.76 $ 32275 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1500 ROBERTS 45.57 $ 32276 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1267 SAN SEBASTIAN 138.37 $ 32277 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1213 DAVIS 156.18 $ 32278 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 1190 ELLIS 118.73 $ 32279 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 2656 PETITE 258.21 $ 32280 03/07/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERMINATION REFUND 504 S K 45.71 $ 32281 03/09/2022 FINANCE GENERAL TRUST MADERA COUNTY 2472-21 ASSET FORFEITURE (MPD 20M-03005) 941.60 $ 32282 03/09/2022 FINANCE COMM PROMO MADERA COUNTY LAFCO CONTRIBUTION FY 2021/2022 10,686.79 $ 32283 03/09/2022 FINANCE GENERAL TRUST MADERA COUNTY ASSET FORFEITURE - FUND 97010 ACCT 206144 926.62 $ 32284 03/09/2022 ENGINEERING WATER WELL IMP PACIFIC GAS & ELECTRIC WELL 37 5,000.00 $ 32285 03/14/2022 PW ADMIN WATER OPS THIRKETTLE CORPORATION 520M SMARTPOINT SINGLE PORT UNIT TRANSMITTERS 9,462.60 $ 32286 03/14/2022 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 276.16 $ 32286 03/14/2022 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 3,224.32 $ 32286 03/14/2022 PW ADMIN COMM& REC SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 4,728.75 $ 32286 03/14/2022 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 2,427.70 $ 32286 03/14/2022 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 217.25 $ 32286 03/14/2022 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 513.12 $ 32286 03/14/2022 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 801.61 $ 32286 03/14/2022 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 672.82 $ 32286 03/14/2022 PW ADMIN UB- GARBAGE SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 217.26 $ 32286 03/14/2022 PW ADMIN UB- SEWER SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 217.26 $ 32286 03/14/2022 PW ADMIN UB- WATER SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 434.49 $ 32286 03/14/2022 PW ADMIN WATER QUALITY SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 206.73 $ 32286 03/14/2022 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 805.05 $ 32286 03/14/2022 PW ADMIN TRANSIT CENTER SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 1,627.13 $ 32286 03/14/2022 PW ADMIN PDOPS SERVICEMASTER BY J&C BROWN 03/22 JANITORIAL SERVICES 4,265.58 $ 32287 03/14/2022 PD OPS PD OPS BIANCHI, BRANDON REIMBURSEMENT - TUITION 1,377.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32288 03/14/2022 PD OPS PD OPS HARRY D. WILSON INC. Z-AR CLEARING DX1 187.66 $ 32289 03/14/2022 ENGINEERING RSTP - FED EX GHD INC. 4TH/LAKE/CENTRAL INTERSECTION IMPROVEMENTS 5,157.75 $ 32290 03/14/2022 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND 1,900.00 $ 32291 03/14/2022 PD OPS PD OPS CV FORENSIC NURSING SPECIALISTS VICTIM EXAM 1,000.00 $ 32292 03/14/2022 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 258.17 $ 32292 03/14/2022 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 208.60 $ 32292 03/14/2022 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 331.03 $ 32292 03/14/2022 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 423.55 $ 32292 03/14/2022 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 103.10 $ 32292 03/14/2022 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 559.96 $ 32292 03/14/2022 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 353.91 $ 32292 03/14/2022 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 141.48 $ 32292 03/14/2022 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 503.60 $ 32292 03/14/2022 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 2.99 $ 32292 03/14/2022 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,945.91 $ 32292 03/14/2022 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,314.09 $ 32292 03/14/2022 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,006.72 $ 32292 03/14/2022 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,573.84 $ 32292 03/14/2022 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,829.75 $ 32292 03/14/2022 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,664.80 $ 32292 03/14/2022 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 1,180.32 $ 32292 03/14/2022 FINANCE WATER QUALITY VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 84.64 $ 32292 03/14/2022 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 02/16/22-02/28/22 5,668.54 $ 32293 03/14/2022 HR HR/RISK MGT SALLY SWANSON ARCHITECTS, INC. ADA CONSULTANT 4,197.12 $ 32294 03/14/2022 HR HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS $ 3,750.00 32295 03/14/2022 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 600.00 $ 32296 03/14/2022 PW ADMIN AIRPORT CAPITAL BRANDLEY ENGINEERING INC PROFESSIONAL ENGINEERING SERVICES 1,518.75 $ 32297 03/14/2022 PARKS DEVELOP IMPACT FORENSIC ANALYTICAL CONSULTING SERVICES ENVIRONMENTAL AND ECOLOGICAL SERVICES 2,357.55 $ 32297 03/14/2022 PARKS MEAS K - FIRE FORENSIC ANALYTICAL CONSULTING SERVICES ENVIRONMENTAL AND ECOLOGICAL SERVICES 2,357.55 $ 32298 03/14/2022 PD OPS MEAS K - PD CALIFITNESS INC EQUIPMENT MAINTENANCE 495.00 $ 32299 03/14/2022 WWTP WWTP DELLAVALLE LABORATORY,INC. PERMIT COMPLIANCE LAB 4,116.00 $ 32300 03/14/2022 FINANCE AIRPORT OPS AT&T 02/22 CALNET 3 SERVICE 9391026409 22.99 $ 32300 03/14/2022 FINANCE CENTRAL ADMIN AT&T 02/22 CALNET 3 SERVICE 9391026406 20.90 $ 32300 03/14/2022 FINANCE FINANCE AT&T 02/22 CALNET 3 SERVICE 9391026406 20.90 $ 32300 03/14/2022 FINANCE HR/RISK MGT AT&T 02/22 CALNET 3 SERVICE 9391026400 22.56 $ 32300 03/14/2022 FINANCE PARKS AT&T 02/22 CALNET 3 SERVICE 9391026412 192.75 $ 32300 03/14/2022 FINANCE PARKS ADMIN AT&T 02/22 CALNET 3 SERVICE 9391031580 241.32 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32300 03/14/2022 FINANCE SEWER OPS AT&T 02/22 CALNET 3 SERVICE 9391026410 43.44 $ 32300 03/14/2022 FINANCE SR CITIZEN COMM AT&T 02/22 CALNET 3 SERVICE 9391026415 62.17 $ 32300 03/14/2022 FINANCE WWTP AT&T 02/22 CALNET 3 SERVICE 9391026417 32.35 $ 32300 03/14/2022 FINANCE WWTP AT&T 02/22 CALNET 3 SERVICE 9391026405 49.00 $ 32300 03/14/2022 FINANCE PD OPS AT&T 02/22 CALNET 3 SERVICE 9391026414 323.53 $ 32300 03/14/2022 PD OPS PD OPS AT&T 02/22 CALNET 3 SERVICE 9391064552 305.72 $ 32301 03/14/2022 FINANCE BUILDING AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE BUILDING AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE CITY CLERK AT&T 12/21 FIRSTNET SERVICE 287302656036 88.10 $ 32301 03/14/2022 FINANCE CITY CLERK AT&T 01/22 FIRSTNET SERVICE 287302656036 88.14 $ 32301 03/14/2022 FINANCE CITY COUNCIL AT&T 12/21 FIRSTNET SERVICE 287302656036 281.68 $ 32301 03/14/2022 FINANCE CITY COUNCIL AT&T 01/22 FIRSTNET SERVICE 287302656036 281.68 $ 32301 03/14/2022 FINANCE CODE ENF AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE CODE ENF AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE COMPUTER MAINT AT&T 12/21 FIRSTNET SERVICE 287302656036 377.55 $ 32301 03/14/2022 FINANCE COMPUTER MAINT AT&T 01/22 FIRSTNET SERVICE 287302656036 377.71 $ 32301 03/14/2022 FINANCE ENGINEERING AT&T 12/21 FIRSTNET SERVICE 287302656036 176.20 $ 32301 03/14/2022 FINANCE ENGINEERING AT&T 01/22 FIRSTNET SERVICE 287302656036 176.28 $ 32301 03/14/2022 FINANCE FACILITIES MAINT AT&T 12/21 FIRSTNET SERVICE 287302656036 597.80 $ 32301 03/14/2022 FINANCE FACILITIES MAINT AT&T 01/22 FIRSTNET SERVICE 287302656036 598.06 $ 32301 03/14/2022 FINANCE FINANCE AT&T 12/21 FIRSTNET SERVICE 287302656036 142.21 $ 32301 03/14/2022 FINANCE FINANCE AT&T 01/22 FIRSTNET SERVICE 287302656036 142.27 $ 32301 03/14/2022 FINANCE FLEET MAINT AT&T 12/21 FIRSTNET SERVICE 287302656036 44.05 $ 32301 03/14/2022 FINANCE FLEET MAINT AT&T 01/22 FIRSTNET SERVICE 287302656036 44.07 $ 32301 03/14/2022 FINANCE GRANT OVERSIGHT AT&T 12/21 FIRSTNET SERVICE 287302656036 614.38 $ 32301 03/14/2022 FINANCE GRANT OVERSIGHT AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE HR/RISK MGT AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE HR/RISK MGT AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE PARKS AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE PARKS AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE STREETS AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE STREETS AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE WWTP AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $ 32301 03/14/2022 FINANCE WWTP AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32301 03/14/2022 FINANCE MEAS K - PD AT&T 12/21 FIRSTNET SERVICE 287302656036 89.32 $ 32301 03/14/2022 FINANCE MEAS K - PD AT&T 01/22 FIRSTNET SERVICE 287302656036 89.34 $ 32301 03/14/2022 FINANCE CITY MANAGER AT&T 12/21 FIRSTNET SERVICE 287302656036 49.08 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32301 03/14/2022 FINANCE CITY MANAGER AT&T 01/22 FIRSTNET SERVICE 287302656036 49.10 $ 32302 03/14/2022 PD OPS PD OPS ANAYA, CHRIS REIMBURSEMENT - TUITION 1,377.00 $ 32303 03/14/2022 FINANCE AIRPORT OPS ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 16.84 $ 32303 03/14/2022 FINANCE CENTRAL ADMIN ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 94.56 $ 32303 03/14/2022 FINANCE ENGINEERING ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 22.08 $ 32303 03/14/2022 FINANCE FACILITIES MAINT ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 412.20 $ 32303 03/14/2022 FINANCE FLEET MAINT ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 283.85 $ 32303 03/14/2022 FINANCE PARKS ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 512.26 $ 32303 03/14/2022 FINANCE STREETS ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 636.58 $ 32303 03/14/2022 FINANCE SEWER OPS ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 240.66 $ 32303 03/14/2022 FINANCE UB - WATER ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 6.32 $ 32303 03/14/2022 FINANCE WATER OPS ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 194.40 $ 32303 03/14/2022 FINANCE WATER QUALITY ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 85.84 $ 32303 03/14/2022 FINANCE WWTP ARAMARK UNIFORM SERVICES 02/22 UNIFORM SERVICES 347.86 $ 32303 03/14/2022 FINANCE PD OPS ARAMARK UNIFORM SERVICES 01/22 & 02/22 MATS - PD 175.00 $ 32304 03/14/2022 ENGINEERING MEAS T - RTP BUSH ENGINEERING, INC. TS-17 TRAFFIC SIGNAL INTERSECTION HOWARD 11,329.37 $ 32304 03/14/2022 ENGINEERING TRAFFIC SIGNAL BUSH ENGINEERING, INC. TS-17 TRAFFIC SIGNAL INTERSECTION HOWARD 15,989.11 $ 32305 03/14/2022 HR HR/RISK MGT CA DEPARTMENT OF JUSTICE 02/22 FINGERPRINTING 160.00 $ 32305 03/14/2022 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 02/22 MISCELLANEOUS SERVICES 878.00 $ 32306 03/14/2022 FINANCE STREETS STATE CONTROLLER'S OFFICE ANNUAL STREET REPORT FY 21/22 2,800.00 $ 32307 03/14/2022 UB - WATER UB - GARBAGE CORELOGIC INFORMATION SOLUTIONS INC METRO SCAN SERVICES 02/22 37.50 $ 32307 03/14/2022 UB - WATER UB - SEWER CORELOGIC INFORMATION SOLUTIONS INC METRO SCAN SERVICES 02/22 37.50 $ 32307 03/14/2022 UB - WATER UB - WATER CORELOGIC INFORMATION SOLUTIONS INC METRO SCAN SERVICES 02/22 75.00 $ 32307 03/14/2022 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 02/22 189.75 $ 32308 03/14/2022 UB - WATER SOLID WASTE DATAPROSE, LLC ANNUAL CURBSIDE CLEAN UP ZONE 1 3,020.70 $ 32308 03/14/2022 UB - WATER SOLID WASTE DATAPROSE, LLC ANNUAL CURBSIDE CLEAN UP ZONE 2 3,212.81 $ 32308 03/14/2022 UB - WATER UB - GARBAGE DATAPROSE, LLC 02/22 BILLING 2,256.52 $ 32308 03/14/2022 UB - WATER UB - GARBAGE DATAPROSE, LLC UTILITY BILLING ENVELOPES 238.15 $ 32308 03/14/2022 UB - WATER UB - GARBAGE DATAPROSE, LLC 01/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - GARBAGE DATAPROSE, LLC 02/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - GARBAGE DATAPROSE, LLC 03/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - SEWER DATAPROSE, LLC 02/22 BILLING 2,256.53 $ 32308 03/14/2022 UB - WATER UB - SEWER DATAPROSE, LLC UTILITY BILLING ENVELOPES 238.15 $ 32308 03/14/2022 UB - WATER UB - SEWER DATAPROSE, LLC 01/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - SEWER DATAPROSE, LLC 02/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - SEWER DATAPROSE, LLC 03/22 NEWSLETTER 295.79 $ 32308 03/14/2022 UB - WATER UB - WATER DATAPROSE, LLC 02/22 BILLING 4,513.06 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32308 03/14/2022 UB - WATER UB - WATER DATAPROSE, LLC UTILITY BILLING ENVELOPES 476.30 $ 32308 03/14/2022 UB - WATER UB - WATER DATAPROSE, LLC 01/22 NEWSLETTER 591.59 $ 32308 03/14/2022 UB - WATER UB - WATER DATAPROSE, LLC 02/22 NEWSLETTER 591.59 $ 32308 03/14/2022 UB - WATER UB - WATER DATAPROSE, LLC 03/22 NEWSLETTER 591.59 $ 32309 03/14/2022 GRANTS PARKING DIST OPS DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE CERT - TRANSIT 355.00 $ 32309 03/14/2022 PARKS COMM& REC DIAMOND COMMUNICATIONS ALARM MONITORING - FBSC 04/22-06/22 213.00 $ 32310 03/14/2022 PD OPS PD OPS FRESNO CITY COLLEGE POLICE ACADEMY REGISTRATION 2,817.00 $ 32310 03/14/2022 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION - LAWS OF ARREST 92.00 $ 32310 03/14/2022 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION - POST SUPERVISOR COURSE 604.00 $ 32311 03/14/2022 WWTP WWTP HACH COMPANY OX DITCH REBUILT DO PROBES 14,769.20 $ 32312 03/14/2022 PARKS AQUATICS PROGRM CHARLES LUECKER, AUTHORIZED SIGNER CHLORINE FOR POOL 1,551.45 $ 32313 03/14/2022 ENGINEERING WATER FUND MADERA IRRIGATION DISTRICT MEMBERSHIP DUES 2022 1,250.00 $ 32313 03/14/2022 ENGINEERING WATER OPS MADERA IRRIGATION DISTRICT MEMBERSHIP DUES 2022 1,250.00 $ 32314 03/14/2022 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLIC NOTICE - REDISTRICTING 234.00 $ 32314 03/14/2022 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLIC NOTICE - ADOPT ORDINANCE 208.00 $ 32314 03/14/2022 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE 984 CS 409.50 $ 32314 03/14/2022 ENGINEERING ENGINEERING MADERA TRIBUNE PUBLIC HEARING NOTICE 312.00 $ 32314 03/14/2022 ENGINEERING ENGINEERING MADERA TRIBUNE RECRUITMENT AD - CONSTRUCTION INSPECTOR I/II 76.00 $ 32314 03/14/2022 ENGINEERING ENGINEERING MADERA TRIBUNE RECRUITMENT AD - CIVIL ENG SENIOR/ASSOCIATE 87.40 $ 32314 03/14/2022 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE 1,261.00 $ 32314 03/14/2022 PD OPS PD OPS MADERA TRIBUNE RECRUITMENT AD - ANIMAL CONTROL OFFICER 60.80 $ 32314 03/14/2022 PD OPS PD OPS MADERA TRIBUNE RECRUITMENT AD - RECORDS CLERK 72.00 $ 32315 03/14/2022 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 1,139.62 $ 32316 03/14/2022 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 8126770647-1 213.80 $ 32316 03/14/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 3499945233-6 84.56 $ 32316 03/14/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 5237156686-1 34.30 $ 32316 03/14/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 4318089701-9 18.86 $ 32316 03/14/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 3352588453-3 112.82 $ 32316 03/14/2022 FINANCE FIRE PACIFIC GAS & ELECTRIC 02/22 SERVICE 2173157566-4 1,379.94 $ 32317 03/14/2022 ENGINEERING MEAS T - RTP AVISON CONSTRUCTION INC 20/21 3R & ADA STATE PROJECT LLPSB1 5157(120) 14,111.45 $ 32317 03/14/2022 ENGINEERING SB1 - LPP AVISON CONSTRUCTION INC 20/21 3R & ADA STATE PROJECT LLPSB1 5157(120) 14,111.45 $ 32318 03/14/2022 PLANNING PLANNING QUAD-KNOPF ENGINEERING QK PLANNING SERVICES 7,889.50 $ 32319 03/14/2022 GRANTS GRANT OVERSIGHT RANEY PLANNING & MANAGEMENT, INC. CONSULTANT SERVICES 4,842.50 $ 32320 03/14/2022 WWTP WWTP STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING CONSULTING 3,679.50 $ 32321 03/14/2022 PW ADMIN AIRPORT OPS TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 35.00 $ 32321 03/14/2022 PW ADMIN CENTRAL ADMIN TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 45.00 $ 32321 03/14/2022 PW ADMIN COMM& REC TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 435.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32321 03/14/2022 PW ADMIN ENGINEERING TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 60.00 $ 32321 03/14/2022 PW ADMIN FIRE TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 70.00 $ 32321 03/14/2022 PW ADMIN INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 75.00 $ 32321 03/14/2022 PW ADMIN SEWER OPS TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 25.00 $ 32321 03/14/2022 PW ADMIN SOLID WASTE TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 25.00 $ 32321 03/14/2022 PW ADMIN WATER OPS TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 25.00 $ 32321 03/14/2022 PW ADMIN WWTP TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 45.00 $ 32321 03/14/2022 PW ADMIN PDOPS TECH. MASTER PEST MANAGEMENT 03/22 PEST CONTROL SERVICES 40.00 $ 32322 03/14/2022 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 02/22 392.40 $ 32323 03/14/2022 IS PD OPS TYLER TECHNOLOGIES INC. BRAZOS MAINTENANCE 1,039.68 $ 32324 03/14/2022 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 08/21-10/21 1,750.00 $ 32324 03/14/2022 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 11/21-01/22 875.00 $ 32325 03/14/2022 PARKS AQUATICS PROGRM WECO WELDING, PAINT, SUPPLIES & EQUIP CO2 FOR POOL 97.20 $ 32326 03/14/2022 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING PROFESSIONAL ENGINEERING SERVICES 3,240.00 $ 32326 03/14/2022 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING CROWN SUBDIVISION 21-S-01 MAP/PLAN CHECK 1,645.00 $ 32327 03/14/2022 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 3,000.00 $ 32328 03/14/2022 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 2,000.00 $ 32329 03/14/2022 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 1,066.00 $ 32330 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - SUNRISE ROTARY 50.00 $ 32331 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - SUNRISE ROTARY 50.00 $ 32332 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 32333 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - SUNRISE ROTARY FIELD 50.00 $ 32334 03/14/2022 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS CANCELED T-BALL REFUND 120.00 $ 32335 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 32336 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - LTC FIELD 7 50.00 $ 32337 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - SUNRISE ROTARY 50.00 $ 32338 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 32339 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - LTC PAVILION 50.00 $ 32340 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - LTC FIELD 7 50.00 $ 32341 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 32342 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - LTC PAVILION 50.00 $ 32343 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 32344 03/14/2022 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARKS DEPOSIT REFUND - LTC PAVILION 50.00 $ 32345 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1028 CLINTON 462.39 $ 32346 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 309 N D 226.18 $ 32347 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1500 W 5TH 105.50 $ 32348 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1144 COUNTRY CLUB 345.60 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32348 03/14/2022 UB - WATER SEWER FUND OTP- UB REFUNDS UB TERM REFUND 1144 COUNTRY CLUB 597.77 $ 32349 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 2637 KIMBERLY 145.00 $ 32350 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 644 PEACH 48.36 $ 32351 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 3180 HILLCREST 100.59 $ 32352 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1106 AUSTIN 127.91 $ 32353 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 602 GAMAY 61.80 $ 32354 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1028 CLINTON 109.00 $ 32355 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 416 S A 404.60 $ 32356 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 120 AMERINE 136.64 $ 32357 03/14/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1284 ALICANTE 249.33 $ 32358 03/21/2022 PD OPS PD OPS KER'S GAS & LUBE, INC. 02/22 PD CAR WASHES 404.00 $ 32359 03/21/2022 FINANCE FINANCE ACRO SERVICE CORPORATION TEMP SERVICES - FINANCIAL SERVICES MANAGER 4,690.38 $ 32359 03/21/2022 FINANCE FINANCE ACRO SERVICE CORPORATION TEMPORARY PAYROLL SPECIALIST 263.84 $ 32359 03/21/2022 PLANNING PLANNING ACRO SERVICE CORPORATION TEMP SERVICES - PLANNING 11,891.20 $ 32360 03/21/2022 FINANCE PAYROLL TRUST COURT ORDERED DEBT COLLECTIONS COURT ORDERED DEBT COLLECTIONS 89.80 $ 32361 03/21/2022 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS 1,161.65 $ 32362 03/21/2022 PD OPS PD OPS HARRY D. WILSON INC. HONDA 6604 - MOUNT REAR TIRE 487.56 $ 32363 03/21/2022 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 03/22 MONTHLY DUES 520.00 $ 32364 03/21/2022 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS 227.33 $ 32365 03/21/2022 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC REUSABLE TUB-MEDICAL WASTE 149.80 $ 32366 03/21/2022 CITY CLERK CITY CLERK GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL TO CITY ATTORNEY 16.41 $ 32367 03/21/2022 CENTRAL ADMIN CITY ATTORNEY ABBOTT AND KINDERMANN, INC. CONTRACTED LEGAL SERVICE 10,049.70 $ 32368 03/21/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF 02/01/22-02/15/22 486.77 $ 32368 03/21/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF 01/16/22-01/31/22 555.83 $ 32368 03/21/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF 02/15/22-02/28/22 362.94 $ 32368 03/21/2022 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK DIESEL 4,715.80 $ 32369 03/21/2022 PW ADMIN WATER FUND BACKFLOW SOLUTIONS INC ANNUAL BSI ONLINE SUBSCRIPTION 2022 247.50 $ 32369 03/21/2022 PW ADMIN WATER QUALITY BACKFLOW SOLUTIONS INC ANNUAL BSI ONLINE SUBSCRIPTION 2022 247.50 $ 32370 03/21/2022 UB - WATER WATER FUND JPOONI PROPERTIES LLC UB DEPOSIT REFUND 600 W 5TH ST 1,838.00 $ 32371 03/21/2022 HR INS/RISK MGT ERIC PORTNOFF MERP CLAIM PYMT DOS 06.02.21 97.06 $ 32371 03/21/2022 HR INS/RISK MGT ERIC PORTNOFF MERP CLAIM PYMT DOS 06.05.21 38.55 $ 32372 03/21/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 570.00 $ 32372 03/21/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. QUARTERLY SAMPLING 1,043.00 $ 32372 03/21/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. QUARTERLY MONITORING 200.00 $ 32373 03/21/2022 FINANCE BUILDING AT&T 02/22 CALNET 3 SERVICE 9391031559 20.05 $ 32373 03/21/2022 FINANCE BUILDING AT&T 02/22 CALNET 3 SERVICE 9391031577 25.03 $ 32373 03/21/2022 FINANCE BUILDING AT&T 02/22 CALNET 3 SERVICE 9391026390 62.65 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32373 03/21/2022 FINANCE CITY ATTORNEY AT&T 02/22 CALNET 3 SERVICE 9391031559 6.68 $ 32373 03/21/2022 FINANCE CITY ATTORNEY AT&T 02/22 CALNET 3 SERVICE 9391031577 7.14 $ 32373 03/21/2022 FINANCE CITY ATTORNEY AT&T 02/22 CALNET 3 SERVICE 9391026390 17.86 $ 32373 03/21/2022 FINANCE CITY ATTORNEY AT&T 02/22 CALNET 3 SERVICE 9391026388 44.58 $ 32373 03/21/2022 FINANCE CITY CLERK AT&T 02/22 CALNET 3 SERVICE 9391031559 5.01 $ 32373 03/21/2022 FINANCE CITY CLERK AT&T 02/22 CALNET 3 SERVICE 9391031577 7.14 $ 32373 03/21/2022 FINANCE CITY CLERK AT&T 02/22 CALNET 3 SERVICE 9391026390 17.86 $ 32373 03/21/2022 FINANCE CODE ENF AT&T 02/22 CALNET 3 SERVICE 9391026413 44.57 $ 32373 03/21/2022 FINANCE COMM& REC AT&T 02/22 CALNET 3 SERVICE 9391026391 254.63 $ 32373 03/21/2022 FINANCE COMPUTER MAINT AT&T 02/22 CALNET 3 SERVICE 9391031559 5.01 $ 32373 03/21/2022 FINANCE COMPUTER MAINT AT&T 02/22 CALNET 3 SERVICE 9391031577 14.30 $ 32373 03/21/2022 FINANCE COMPUTER MAINT AT&T 02/22 CALNET 3 SERVICE 9391026390 35.79 $ 32373 03/21/2022 FINANCE ENGINEERING AT&T 02/22 CALNET 3 SERVICE 9391031559 38.43 $ 32373 03/21/2022 FINANCE ENGINEERING AT&T 02/22 CALNET 3 SERVICE 9391031577 50.06 $ 32373 03/21/2022 FINANCE ENGINEERING AT&T 02/22 CALNET 3 SERVICE 9391026390 125.29 $ 32373 03/21/2022 FINANCE FACILITIES MAINT AT&T 02/22 CALNET 3 SERVICE 9391031564 14.74 $ 32373 03/21/2022 FINANCE FACILITIES MAINT AT&T 02/22 CALNET 3 SERVICE 9391026394 26.83 $ 32373 03/21/2022 FINANCE FINANCE AT&T 02/22 CALNET 3 SERVICE 9391031559 25.06 $ 32373 03/21/2022 FINANCE FINANCE AT&T 02/22 CALNET 3 SERVICE 9391031577 39.33 $ 32373 03/21/2022 FINANCE FINANCE AT&T 02/22 CALNET 3 SERVICE 9391026390 98.43 $ 32373 03/21/2022 FINANCE FLEET MAINT AT&T 02/22 CALNET 3 SERVICE 9391031564 9.82 $ 32373 03/21/2022 FINANCE FLEET MAINT AT&T 02/22 CALNET 3 SERVICE 9391031559 11.70 $ 32373 03/21/2022 FINANCE GRANT OVERSIGHT AT&T 02/22 CALNET 3 SERVICE 9391031577 14.30 $ 32373 03/21/2022 FINANCE GRANT OVERSIGHT AT&T 02/22 CALNET 3 SERVICE 9391026390 35.79 $ 32373 03/21/2022 FINANCE HR/RISK MGT AT&T 02/22 CALNET 3 SERVICE 9391031559 6.68 $ 32373 03/21/2022 FINANCE HR/RISK MGT AT&T 02/22 CALNET 3 SERVICE 9391031577 10.71 $ 32373 03/21/2022 FINANCE HR/RISK MGT AT&T 02/22 CALNET 3 SERVICE 9391026390 26.80 $ 32373 03/21/2022 FINANCE PLANNING AT&T 02/22 CALNET 3 SERVICE 9391031559 11.70 $ 32373 03/21/2022 FINANCE PLANNING AT&T 02/22 CALNET 3 SERVICE 9391031577 17.87 $ 32373 03/21/2022 FINANCE PLANNING AT&T 02/22 CALNET 3 SERVICE 9391026390 44.72 $ 32373 03/21/2022 FINANCE STREETS AT&T 02/22 CALNET 3 SERVICE 9391031564 24.58 $ 32373 03/21/2022 FINANCE STREETS AT&T 02/22 CALNET 3 SERVICE 9391026394 44.75 $ 32373 03/21/2022 FINANCE SEWER OPS AT&T 02/22 CALNET 3 SERVICE 9391031564 17.19 $ 32373 03/21/2022 FINANCE SEWER OPS AT&T 02/22 CALNET 3 SERVICE 9391026394 31.30 $ 32373 03/21/2022 FINANCE SOLID WASTE AT&T 02/22 CALNET 3 SERVICE 9391031564 19.69 $ 32373 03/21/2022 FINANCE SOLID WASTE AT&T 02/22 CALNET 3 SERVICE 9391026394 35.79 $ 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391031564 4.91 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391031559 6.69 $ 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391031577 11.61 $ 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391026390 29.09 $ 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391026393 10.86 $ 32373 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391026394 8.94 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391031564 4.91 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391031559 6.68 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391031577 11.62 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391026390 29.07 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391026393 10.86 $ 32373 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391026394 8.94 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391031564 9.84 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391031559 13.37 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391031577 23.28 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391026390 58.27 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391026393 21.72 $ 32373 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391026394 17.92 $ 32373 03/21/2022 FINANCE WATER OPS AT&T 02/22 CALNET 3 SERVICE 9391031564 22.10 $ 32373 03/21/2022 FINANCE WATER OPS AT&T 02/22 CALNET 3 SERVICE 9391026394 40.25 $ 32373 03/21/2022 FINANCE WATER QUALITY AT&T 02/22 CALNET 3 SERVICE 9391031564 9.82 $ 32373 03/21/2022 FINANCE WATER QUALITY AT&T 02/22 CALNET 3 SERVICE 9391026394 17.92 $ 32373 03/21/2022 FINANCE WWTP AT&T 02/22 CALNET 3 SERVICE 9391031564 14.74 $ 32373 03/21/2022 FINANCE WWTP AT&T 02/22 CALNET 3 SERVICE 9391026394 26.83 $ 32373 03/21/2022 FINANCE CITY MANAGER AT&T 02/22 CALNET 3 SERVICE 9391031559 10.02 $ 32373 03/21/2022 FINANCE CITY MANAGER AT&T 02/22 CALNET 3 SERVICE 9391031577 7.14 $ 32373 03/21/2022 FINANCE CITY MANAGER AT&T 02/22 CALNET 3 SERVICE 9391026390 17.86 $ 32373 03/21/2022 FINANCE PURCHASING AT&T 02/22 CALNET 3 SERVICE 9391031564 14.74 $ 32373 03/21/2022 FINANCE PURCHASING AT&T 02/22 CALNET 3 SERVICE 9391026394 44.75 $ 32373 03/21/2022 FINANCE PD OPS AT&T 02/22 CALNET 3 SERVICE 9391026411 169.09 $ 32373 03/21/2022 FINANCE PD OPS AT&T 02/22 CALNET 3 SERVICE 9391031561 167.08 $ 32373 03/21/2022 FINANCE PD OPS AT&T 02/22 CALNET 3 SERVICE 9391031579 237.85 $ 32373 03/21/2022 PD OPS PD OPS AT&T 02/22 CALNET 3 SERVICE 9391031566 167.08 $ 32373 03/21/2022 PD OPS PD OPS AT&T 02/22 CALNET 3 SERVICE 9391031578 177.09 $ 32374 03/21/2022 FINANCE AQUATICS PROGRM AT&T 02/22 CALNET 3 SERVICE 9391026397 20.89 $ 32374 03/21/2022 FINANCE BUILDING AT&T 02/22 CALNET 3 SERVICE 9391026407 22.56 $ 32374 03/21/2022 FINANCE FIRE AT&T 02/22 CALNET 3 SERVICE 9391026402 22.56 $ 32374 03/21/2022 FINANCE SR CITIZEN COMM AT&T 02/22 CALNET 3 SERVICE 9391026389 22.56 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32374 03/21/2022 FINANCE SR CITIZEN COMM AT&T 02/22 CALNET 3 SERVICE 9391026395 22.56 $ 32374 03/21/2022 FINANCE UB - GARBAGE AT&T 02/22 CALNET 3 SERVICE 9391026392 5.66 $ 32374 03/21/2022 FINANCE UB - SEWER AT&T 02/22 CALNET 3 SERVICE 9391026392 5.67 $ 32374 03/21/2022 FINANCE UB - WATER AT&T 02/22 CALNET 3 SERVICE 9391026392 11.34 $ 32375 03/21/2022 FINANCE BUILDING AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE CITY CLERK AT&T 02/22 FIRSTNET SERVICE 287302656036 88.14 $ 32375 03/21/2022 FINANCE CITY COUNCIL AT&T 02/22 FIRSTNET SERVICE 287302656036 281.68 $ 32375 03/21/2022 FINANCE CODE ENF AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE COMPUTER MAINT AT&T 02/22 FIRSTNET SERVICE 287302656036 377.71 $ 32375 03/21/2022 FINANCE ENGINEERING AT&T 02/22 FIRSTNET SERVICE 287302656036 491.14 $ 32375 03/21/2022 FINANCE FACILITIES MAINT AT&T 02/22 FIRSTNET SERVICE 287302656036 598.06 $ 32375 03/21/2022 FINANCE FINANCE AT&T 02/22 FIRSTNET SERVICE 287302656036 142.27 $ 32375 03/21/2022 FINANCE FLEET MAINT AT&T 02/22 FIRSTNET SERVICE 287302656036 44.07 $ 32375 03/21/2022 FINANCE GRANT OVERSIGHT AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE HR/RISK MGT AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE PARKS AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE STREETS AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE WWTP AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE MEAS K - PD AT&T 02/22 FIRSTNET SERVICE 287302656036 89.34 $ 32375 03/21/2022 FINANCE CITY MANAGER AT&T 02/22 FIRSTNET SERVICE 287302656036 49.10 $ 32375 03/21/2022 FINANCE PD OPS AT&T 02/22 FIRSTNET SVS 287300735068 40.24 $ 32375 03/21/2022 FINANCE PD OPS AT&T 02/22 FIRSTNET SERVICE 287302965625 4,892.61 $ 32376 03/21/2022 GRANTS CDBG PUBLIC SVC BIG BROTHERS BIG SISTERS CDBG 21/22 - DEC 21 INVOICE 1,270.12 $ 32377 03/21/2022 HR GENERAL FUND BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE MED BILL 04/22-06/22 621.00 $ 32378 03/21/2022 HR GENERAL FUND BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE RX BILL 04/22-06/22 320.40 $ 32378 03/21/2022 HR CITY MANAGER BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE RX BILL 04/22-06/22 160.20 $ 32379 03/21/2022 FACILITIES COMPUTER MAINT CALIFORNIA CLIMATE CONTROL, INC. HVAC UNIT FOR PD SERVER ROOM 5,682.00 $ 32379 03/21/2022 FACILITIES FACILITIES MAINT CALIFORNIA CLIMATE CONTROL, INC. HVAC UNIT FOR PD SERVER ROOM 5,682.00 $ 32379 03/21/2022 FACILITIES PD OPS CALIFORNIA CLIMATE CONTROL, INC. HVAC UNIT FOR PD SERVER ROOM 6,000.00 $ 32380 03/21/2022 SEWER OPS SEWER OPS CWEA CWEA ASSOCIATION MEMBERSHIP - E. BROOKS 192.00 $ 32381 03/21/2022 HR AIRPORT OPS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 15,836.04 $ 32381 03/21/2022 HR CENTRAL ADMIN CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 68,767.44 $ 32381 03/21/2022 HR FIRE CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 4,555.57 $ 32381 03/21/2022 HR FLEET MAINT CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 5,857.16 $ 32381 03/21/2022 HR INS/RISK MGT CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 (4,144.00) $ 32381 03/21/2022 HR INTERMODAL BLDG CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 433.86 $ 32381 03/21/2022 HR PARKS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 216.93 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32381 03/21/2022 HR PAYROLL TRUST CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 340,435.00 $ 32381 03/21/2022 HR STREETS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 1,301.59 $ 32381 03/21/2022 HR SEWER OPS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 5,857.16 $ 32381 03/21/2022 HR SOLID WASTE CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 3,904.79 $ 32381 03/21/2022 HR STREET CLEANING CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 1,084.66 $ 32381 03/21/2022 HR WATER OPS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 32,105.94 $ 32381 03/21/2022 HR WWTP CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 64,211.87 $ 32381 03/21/2022 HR PD OPS CSJVRMA 4TH QUARTER DEPOSIT FY 21/22 12,798.99 $ 32382 03/21/2022 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO EE LIFE INSURANCE 808.07 $ 32383 03/21/2022 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 02/22 63.73 $ 32383 03/21/2022 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 02/22 18.86 $ 32383 03/21/2022 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 02/22 18.92 $ 32383 03/21/2022 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 02/22 135.45 $ 32383 03/21/2022 FINANCE COMM& REC COMCAST CITY INTERNET CONNECTION 02/22 90.62 $ 32383 03/21/2022 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 02/22 36.86 $ 32383 03/21/2022 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 02/22 126.49 $ 32383 03/21/2022 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 02/22 27.87 $ 32383 03/21/2022 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 02/22 99.59 $ 32383 03/21/2022 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 02/22 18.92 $ 32383 03/21/2022 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 02/22 36.86 $ 32383 03/21/2022 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 02/22 36.86 $ 32383 03/21/2022 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 02/22 45.79 $ 32383 03/21/2022 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 02/22 36.83 $ 32383 03/21/2022 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 02/22 45.48 $ 32383 03/21/2022 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 02/22 45.80 $ 32383 03/21/2022 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 02/22 54.77 $ 32383 03/21/2022 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 02/22 32.34 $ 32383 03/21/2022 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 02/22 36.83 $ 32383 03/21/2022 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 02/22 36.83 $ 32383 03/21/2022 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 02/22 30.11 $ 32383 03/21/2022 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 02/22 30.11 $ 32383 03/21/2022 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 02/22 59.25 $ 32383 03/21/2022 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 02/22 41.31 $ 32383 03/21/2022 FINANCE WATER QUALITY COMCAST CITY INTERNET CONNECTION 02/22 18.92 $ 32383 03/21/2022 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 02/22 27.87 $ 32383 03/21/2022 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 02/22 18.86 $ 32383 03/21/2022 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 02/22 27.87 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32384 03/21/2022 FINANCE PD OPS COMCAST 02/22 SVS 8155500320092096 160.91 $ 32385 03/21/2022 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG 21/22 NOVEMBER 2021 524.01 $ 32386 03/21/2022 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS ALARM MONITORING - ENG/RDA 04/22-06/22 180.00 $ 32386 03/21/2022 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS ALARM MONITORING - ENG/RDA 01/22-03/22 180.00 $ 32387 03/21/2022 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 43.93 $ 32388 03/21/2022 FLEET MAINT FLEET MAINT FOLSOM LAKE FORD NEW 2022 FORD INTERCEPTOR UTILITY 368.04 $ 32388 03/21/2022 FLEET FLEET ACQUISITION FOLSOM LAKE FORD NEW 2022 FORD INTERCEPTOR UTILITY 92.01 $ 32389 03/21/2022 CITY ADMIN FACILITIES MAINT FOSS, DAN PER DIEM - PW OFFICER'S INSTITUTE 145.00 $ 32390 03/21/2022 PD OPS CODE ENF FRESNO CITY COLLEGE REGISTRATION - LAWS OF ARREST 92.00 $ 32391 03/21/2022 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 03/22 POWER SWEEPING 344.50 $ 32391 03/21/2022 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 03/22 POWER SWEEPING 344.50 $ 32392 03/21/2022 WWTP WWTP HACH COMPANY DO PROBES 9,027.60 $ 32393 03/21/2022 PLANNING GENERAL TRUST LSA ASSOCIATES, INC PROFESSIONAL SERVICES 7,285.00 $ 32394 03/21/2022 FINANCE PAYROLL TRUST M A C E A 03/22 MONTHLY DUES 1,787.50 $ 32395 03/21/2022 FINANCE WATER CONSERV CITY OF MADERA SMART IRR CONTROLLER REBATE 200.00 $ 32395 03/21/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 03/22 UTILITY SERVICE 3040421 64.51 $ 32395 03/21/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 03/22 UTILITY SERVICE 3040431 85.13 $ 32395 03/21/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 03/22 UTILITY SERVICE 3040441 47.82 $ 32396 03/21/2022 FINANCE PAYROLL TRUST M.C.E.A. 03/22 MONTHLY DUES 300.00 $ 32397 03/21/2022 FINANCE PD OPS MADERA COUNTY TREASURER 01/22 COUNTY'S PORTION OF PARKING PENALTIES PAID 526.50 $ 32398 03/21/2022 GRANTS REVOLVING LOAN MADERA COUNTY E D C CDBG 21-22 JAN INVOICE 22 1,072.51 $ 32399 03/21/2022 FINANCE COMM PROMO MADERA DOWNTOWN ASSOC. CROW ABATEMENT PROGRAM 15,000.00 $ 32400 03/21/2022 FINANCE PAYROLL TRUST M P O A 03/22 MONTHLY DUES 6,635.44 $ 32401 03/21/2022 GRANTS CDBG PUBLIC SVC MADERA RESCUE MISSION, INC. CDBG 21-22 DEC INVOICE 21 1,543.51 $ 32401 03/21/2022 GRANTS CDBG PUBLIC SVC MADERA RESCUE MISSION, INC. CDBG 21-22 FEB INVOICE 22 1,747.73 $ 32402 03/21/2022 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE 986 CS 721.50 $ 32402 03/21/2022 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE 985 2,010.00 $ 32402 03/21/2022 PW ADMIN AIRPORT OPS MADERA TRIBUNE REQUEST FOR BID - AIRPORT DRAINAGE 2,350.00 $ 32403 03/21/2022 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 02/22 617.61 $ 32403 03/21/2022 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 02/22 617.60 $ 32404 03/21/2022 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 444.37 $ 32405 03/21/2022 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 1,978.24 $ 32406 03/21/2022 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 8,336.98 $ 32407 03/21/2022 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 901.68 $ 32408 03/21/2022 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,004.45 $ 32408 03/21/2022 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,387.28 $ 32408 03/21/2022 FINANCE COMM& REC PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,981.40 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32408 03/21/2022 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,784.64 $ 32408 03/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 25,487.64 $ 32408 03/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 1598348280-1 66.00 $ 32408 03/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 5225647713-5 14.78 $ 32408 03/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 5207933925-6 74.86 $ 32408 03/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/22 SERVICE 9787342989-4 122.32 $ 32408 03/21/2022 FINANCE FIRE PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,206.61 $ 32408 03/21/2022 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,262.11 $ 32408 03/21/2022 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 227.21 $ 32408 03/21/2022 FINANCE PARKS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 1,479.28 $ 32408 03/21/2022 FINANCE PARKS PACIFIC GAS & ELECTRIC 02/22 SERVICE 8675479583-8 44.37 $ 32408 03/21/2022 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 2,299.15 $ 32408 03/21/2022 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 258.82 $ 32408 03/21/2022 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 46.08 $ 32408 03/21/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 66,236.84 $ 32408 03/21/2022 FINANCE WWTP PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 112.21 $ 32408 03/21/2022 FINANCE ZONE 24 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 11.34 $ 32408 03/21/2022 FINANCE ZONE 31A PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 31.92 $ 32408 03/21/2022 FINANCE ZONE 20B PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 12.29 $ 32408 03/21/2022 FINANCE ZONE 27B PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 11.46 $ 32408 03/21/2022 FINANCE ZONE 2 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 55.94 $ 32408 03/21/2022 FINANCE ZONE 3 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 42.92 $ 32408 03/21/2022 FINANCE ZONE 31B PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 31.92 $ 32408 03/21/2022 FINANCE ZONE 4 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 11.55 $ 32408 03/21/2022 FINANCE ZONE 6A PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 65.05 $ 32408 03/21/2022 FINANCE ZONE 29C PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 11.62 $ 32408 03/21/2022 FINANCE ZONE 8 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 67.04 $ 32408 03/21/2022 FINANCE ZONE 16 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 23.72 $ 32408 03/21/2022 FINANCE ZONE 13 PACIFIC GAS & ELECTRIC 02/22 SERVICE 3533032414-2 108.56 $ 32408 03/21/2022 FINANCE ZONE 43A PACIFIC GAS & ELECTRIC 02/22 SERVICE 6948316261-1 45.97 $ 32408 03/21/2022 FINANCE PD OPS PACIFIC GAS & ELECTRIC 02/22 SERVICE 1715785853-5 899.01 $ 32409 03/21/2022 FINANCE FINANCE PHOENIX GROUP INFO SYS 01/22 CITATIONS 346.79 $ 32410 03/21/2022 PW ADMIN FACILITIES MAINT PLATT ELECTRIC SUPPLY, INC. SOLAR STREET LIGHTS 2,336.85 $ 32411 03/21/2022 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 7,519.05 $ 32412 03/21/2022 PW ADMIN WATER OPS PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 4,848.43 $ 32413 03/21/2022 HR WATER FUND REGENCE BLUECROSS BLUESHIELD OF UT CITY PAID RETIREE RX 04/22-06/22 183.00 $ 32413 03/21/2022 HR WATER FUND REGENCE BLUECROSS BLUESHIELD OF UT CITY PAID RETIREE MEDICAL BILL 04/22-06/22 366.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32413 03/21/2022 HR SEWER FUND REGENCE BLUECROSS BLUESHIELD OF UT CITY PAID RETIREE RX 04/22-06/22 183.00 $ 32413 03/21/2022 HR SEWER FUND REGENCE BLUECROSS BLUESHIELD OF UT CITY PAID RETIREE MEDICAL BILL 04/22-06/22 366.00 $ 32414 03/21/2022 PW ADMIN FACILITIES MAINT SCROGGINS, COLE PER DIEM - PW OFFICER'S INSTITUTE 145.00 $ 32415 03/21/2022 PD OPS PD OPS SETCOM CORPORATION MOTORCYCLE CABLE KIT 323.95 $ 32416 03/21/2022 WWTP WWTP SPARKLETTS LAB & DRINKING WATER 170.98 $ 32417 03/21/2022 IS COMPUTER MAINT SOUTHERN COMPUTER WAREHOUSE LAPTOPS 27,699.71 $ 32417 03/21/2022 IS COMPUTER MAINT SOUTHERN COMPUTER WAREHOUSE NETMOTION SOFTWARE REMEWAL 2,960.44 $ 32418 03/21/2022 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS 480.11 $ 32419 03/21/2022 WWTP WWTP SYNAGRO WEST, INC. BIOSOLIDS DISPOSAL 4,575.54 $ 32420 03/21/2022 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 211.29 $ 32420 03/21/2022 FINANCE AQUATICS PROGRM US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 81.11 $ 32420 03/21/2022 FINANCE BUILDING US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 4,266.65 $ 32420 03/21/2022 FINANCE CENTRAL ADMIN US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 28.40 $ 32420 03/21/2022 FINANCE CITY CLERK US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,500.00 $ 32420 03/21/2022 FINANCE CITY COUNCIL US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 349.27 $ 32420 03/21/2022 FINANCE CODE ENF US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,112.18 $ 32420 03/21/2022 FINANCE COMM& REC US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,758.81 $ 32420 03/21/2022 FINANCE COMM PROMO US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 714.61 $ 32420 03/21/2022 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 5,716.88 $ 32420 03/21/2022 FINANCE DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 3,439.06 $ 32420 03/21/2022 FINANCE ENGINEERING US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 2,024.99 $ 32420 03/21/2022 FINANCE FACILITIES MAINT US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 9,551.01 $ 32420 03/21/2022 FINANCE FINANCE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,189.32 $ 32420 03/21/2022 FINANCE FIRE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 6,019.13 $ 32420 03/21/2022 FINANCE FLEET MAINT US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 16,691.98 $ 32420 03/21/2022 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 7,517.32 $ 32420 03/21/2022 FINANCE GENERAL TRUST US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,564.29 $ 32420 03/21/2022 FINANCE GRAFFITI ABATE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,648.04 $ 32420 03/21/2022 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 922.08 $ 32420 03/21/2022 FINANCE INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 660.00 $ 32420 03/21/2022 FINANCE LTF - STREETS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 330.43 $ 32420 03/21/2022 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 5,561.75 $ 32420 03/21/2022 FINANCE PARKING DIST OPS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,581.63 $ 32420 03/21/2022 FINANCE PARKS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 10,120.93 $ 32420 03/21/2022 FINANCE PARKS ADMIN US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 62.68 $ 32420 03/21/2022 FINANCE PLANNING US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 259.05 $ 32420 03/21/2022 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 7,229.15 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 32420 03/21/2022 FINANCE RECREATION US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 2,102.25 $ 32420 03/21/2022 FINANCE SEWER OPS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 2,239.01 $ 32420 03/21/2022 FINANCE SPORTS PROGRAMS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 42.38 $ 32420 03/21/2022 FINANCE SR CITIZEN COMM US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 62.68 $ 32420 03/21/2022 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 6,584.20 $ 32420 03/21/2022 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,152.92 $ 32420 03/21/2022 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,822.28 $ 32420 03/21/2022 FINANCE UB - GARBAGE US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 16.17 $ 32420 03/21/2022 FINANCE UB - SEWER US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 16.17 $ 32420 03/21/2022 FINANCE WATER OPS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 15,770.64 $ 32420 03/21/2022 FINANCE WATER QUALITY US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 857.02 $ 32420 03/21/2022 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 8,987.68 $ 32420 03/21/2022 FINANCE CITY MANAGER US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 15.00 $ 32420 03/21/2022 FINANCE FLEET ACQUISITION US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 789.13 $ 32420 03/21/2022 FINANCE PURCHASING US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 1,867.42 $ 32420 03/21/2022 FINANCE PD OPS US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 13,276.84 $ 32420 03/21/2022 FINANCE SB1 US BANK CORPORATE PAYMENT SYSTEMS 02/22 CAL-CARD CHARGES 434.54 $ 32421 03/21/2022 FINANCE PAYROLL TRUST VANTAGEPOINT TRANSFER AGENTS-457 EE DEFERRED COMP CONTRIBUTIONS 26,456.68 $ 32422 03/21/2022 PW ADMIN AIRPORT OPS WEST COAST ARBORISTS, INC. TREE REMOVAL 2,550.00 $ 32423 03/21/2022 ENGINEERING SEWER SE QUAD YAMABE & HORN ENGINEERING PROFESSIONAL ENGINEERING SERVICES 12,364.43 $ 32424 03/21/2022 BUILDING BUILDING BLDING/PLAN REFNDS REFUND OVERPAYMENT 339.65 $ 32425 03/21/2022 FINANCE FINANCE BL REFUNDS BUSINESS LICENSE REFUND 50.00 $ 32425 03/21/2022 FINANCE GENERAL FUND BL REFUNDS BUSINESS LICENSE REFUND 44.00 $ 32426 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 526 N PINE 31.71 $ 32427 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 712 S D 132.87 $ 32428 03/21/2022 FINANCE WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923623-512417 155.85 $ 32429 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 320 WILSON 42.89 $ 32430 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 1016 E YOSEMITE 1,169.92 $ 32431 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB OVERPAYMENT REFUND 927 DAULTON 114.55 $ 32432 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 2977 GAMAY 110.27 $ 32433 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 97 ROSEWOOD 96.99 $ 32434 03/21/2022 FINANCE WATER FUND OTP- UB REFUNDS UNUSED FUNDS - DFA ARREARAGES PROGRAM 162,580.90 $ 32435 03/21/2022 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 912 E RIVERSIDE 14.01 $ 52 03/11/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/01/22 205.06 $ 52 03/11/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PARTICIPANT FEE - FEB 2022 96.00 $ 52 03/11/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/08/22 30.00 $ 52 03/11/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/11/22 1,322.40 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 53 03/16/2022 HR CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. MARCH BENEFIT PREMIUMS 848.00 $ 53 03/16/2022 HR PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. MARCH BENEFIT PREMIUMS 333,543.36 $ 53 03/16/2022 HR PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. MARCH BENEFIT PREMIUMS 848.00 $ 54 03/16/2022 FINANCE WWTP BOND ADMN BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND APR 1 PMT 234,434.18 $ 55 03/25/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/25/22 208.33 $ BANK #1 - UNION BANK GENERAL ACCOUNT TOTAL $ 3,535,962.32

REPORT TO CITY COUNCIL
Approved by:

Council Meeting of: April 6, 2022
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide Council with an informational update regarding expenditures for contract City Attorney services, as well as specialized legal representation in various matters of litigation.

DISCUSSION:

The following information summarizes billings paid for services formerly performed by the City’s in-house City Attorney. This report captures invoices received and paid since July 1, 2021.

If there is any additional information Council desires to see in future iterations of this report, please advise and staff will make the requested change.

Firm: Colantuono, Highsmith & Whatley, PC (Litigation)
Matter
Charges
July 2021 – February 2022
Pending Litigation $16,111.06
Total $16,111.06
B-3
Firm: Montoy Law Corporation (City Attorney Services and Litigation) Matter
Charges
July 2021 – February 2022
City Attorney Services
General Legal Review/Advice $4,888.00
City Clerk $16,144.50
Attendance at Council Meetings & Advice on Same $20,069.00 City Council Requests for Information/Research $0.00
City Manager $1,762.50
Review and Advice on Agreements $32,089.25
Public Records Act Matters $0.00
Real Estate Transactions $0.00
Planning $45,190.50
Planning Commission 1,104.50
Finance $5,593.00
Successor Agency $951.75
Public Works/Engineering $13,630.00
Grand Jury $0.00
Personnel/Payroll $1,762.50
Municipal Code Enforcement/Updates $164.50
Police Department - General $423.00
Ordinances $8,577.50
Total City Attorney Services $152,350.50
Litigation Services
Total Litigation Services $35,997.67
Discounted Hours 1,720.50
Total City Attorney and Litigation Services $182,627.67 FINANCIAL IMPACT:

From July 1, 2021, to February 2022, expenditures for invoices related to legal fees total $202,738.73. This represents expenditures for specific City Attorney services, as well as specialized legal representation in various matters of litigation. All invoices received are summarized per the following table.

Legal Invoices FY 2020/2021
City Attorney Services
Montoy Law Corporation $152,350.50
Litigation Services
Colantuono, Highsmith & Whatley, PC $16,111.06
Montoy Law Corporation $35,997.67
Litigation Services Total $52,108.73
Total Discounted Hours $1,720.50
Total City Attorney and Litigation Services, July 21 – Jan 22 $202,738.73 CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The information contained herein is not addressed by the Vision Madera 2025 plan, nor is the information in conflict with that plan.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 6, 2022
_________________________________ Agenda Number: ___________ Dan Foss, Interim Public Works Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Agreement with Prudential Overall Supply for uniform rental and laundry services RECOMMENDATION:

Adopt a resolution approving an agreement for Prudential Overall Supply to provide uniform rental and laundry services to the City
SUMMARY:

The City issued notifications regarding Request for Proposal (RFP) to provide uniform rental and laundry services in December 2021. These notifications were sent to interested vendors in the area.

Five bids were received; however, two were found to be non-responsive. An evaluation was facilitated by a review committee and it is recommended Prudential Overall Supply be selected.

DISCUSSION:

The previous service agreement for uniform rental and laundry services with Aramark Uniform Services issued in 2016 has expired. The uniform rental and laundry services are provided for departments where City staff work in the field throughout the city. Also included in this agreement is rental of mats and dust mops that are placed and serviced on a weekly basis at various city facilities.

A competitive RFP to provide uniform rental and laundry services was released on December 22, 2021, through January 28, 2022. The RFP was advertised in the Madera Tribune, posted on the City Website, and notification of the RFP was emailed to a list of five prospective bidders. Five bids were received, two were found to be non-responsive for failure to include all items requested in the proposal. An evaluation by a review committee was conducted of the three responsive and responsible bids, which included bids from:

B-4
 Cintas Corporation
 Prudential Overall Supply
 Mission Linen Supply
Evaluation scores were computed based on a weighted formula. The evaluation criteria and their respective weights are included Table 1:

Table 1: Evaluation Criteria and Maximum Evaluation Score Criteria Max. Evaluation Score
Completeness of Response Pass/Fail
Qualifications & Experience of Firm 20
References 40
Fee Schedule 40
Subtotal 100
Based on the review committee’s scoring, the team is recommending that Prudential Overall Supply be selected. Table 2 summarizes the scoring for the three bids.

Table 2: Vendor Evaluation Scores
Firm Evaluation Score
Cintas Corporation 428
Prudential Overall Supply 444
Mission Linen Supply 392
Staff is recommending that the initial term be for 2 years with an option to extend the agreement for 3 additional years. All prices are to remain firm for the initial two years.

It is noted that various City personnel are issued uniforms. Personnel from Public Works, Fleet, and Parks are issued attire which are distributed based on need and safety standards.

Due to a variety of reasons, the City’s rate to provide uniforms is expected to increase in comparison to current rates. This may partially be attributed to the previous contract with Aramark being implemented in 2016 and the prices had not been adjusted throughout their agreement term. Table 3 provides a summary of the current and proposed contracts.

In it also noted that the number of employees may fluctuate depending on the season and employees.

Table 3: Cost Comparison Breakdown
Aramark
(Current
Contract)
Prudential
Overall Supply
Increase
from current
rate
# of
employees

1. Uniform Services: Weekly Cost
a. 5 shirts & 5 pants including
name tags on shirts
$3.35 $4.35 $1.00 67
b. 5 dress shirts and 5 pants $3.45 $6.30 $2.85 5
c. 5 polo shirts and 5 pants $4.35 $6.94 $2.59 4
d. 5 fire rated shirts and 5 fire
rated pants Class HRC2 Arc Rating - ATPV 8.0
cal/cm2 (min)
$8.25 $20.61 $12.36
4 e. 3 coveralls $0.65 $1.54 $0.89 15

2. Uniform Services: Per employee
a. Replacement cost for shirts
which are lost or damaged by employee
$8.00 $17.72 $9.72
Industrial $8.00 $17.72 $9.72
b. Replacement cost for pants which are lost
or damaged by employee
$8.00 $17.72 $9.72
Pants (Industrial) $9.50 $21.21 $11.71
Exchange Shirts (different size) $1.00 $2 $1.00
Exchange Pants (different size) $1.00 $2 $1.00

3. Door Mats and Dust Mops: Weekly cost per item
a. Floor mat: 3' x 4' (each) $1.50 $2.50 $1.00
b. Floor mat: 4' x 6' (each) $2.50 $4.00 $1.50
c. Floor mat: 3' x 10' (each) $3.25 $5.00 $1.75
d. Floor Mat: 3' x 5' (each) $1.00 $1.50 $0.50
e. Dust mop: 24" (each) $0.50 $1.20 $0.70
f. Dust mop: 6" (each) $0.50 $1.50 $1.00
FINANCIAL IMPACT:

This agreement is for a fixed dollar amount for each item furnished to the City with no built-in increases over the two year term. This agreement will be financed by money set aside for this purpose in the individual departmental budgets.

Historically, the price has varied greatly from month to month depending on usage. However, the monthly average bill was approximately $3,800. With the new contract, it is projected that monthly average will increase roughly $600, with an annual increase of $7,000 to $9,000. This will vary greatly depending on usage and number of employees.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

These services are not addressed in the Vision and Action Plan, nor is it in conflict with the Plan.

ALTERNATIVES:

Potential Council alternatives include not approving the proposed agreement and directing staff to find alternative means for uniforms for our employees, which may result in lack of uniformity amongst staff.

ATTACHMENTS:

1. Resolution
a. Exhibit 1 – Uniform and Laundry Services Agreement
i. Exhibit A – Scope of Services
ii. Exhibit B – Cost Breakdown
iii. Exhibit C – Insurance Requirements
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF MADERA, CALIFORNIA

APPROVING AN AGREEMENT WITH PRUDENTIAL OVERALL SUPPLY FOR

UNIFORM RENTAL AND LAUNDRY SERVICES
WHEREAS, the City has a need to secure uniform rental and laundry services from a qualified professional; and
WHEREAS, the City of Madera (City) issued a Request for Proposals (RFP) for uniform rental and laundry services; and
WHEREAS, the City received five bids, yet two were found to be non-responsive forfailure to include all items requested in the RFP; and
WHEREAS, Prudential Overall Supply, has been identified as a firm having the necessary experience and qualifications to provide services under this uniform rental and laundry services Agreement; and
WHEREAS, an agreement has been prepared between the City of Madera andPrudential Overall Supply, for uniform rental and laundry servicesthat isin the best interests of both parties.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council approves the Agreement with Prudential Overall Supply, which is attached hereto as Exhibit 1.

3. The Mayor of the City of Madera is authorized to execute the Agreement and any and all documents necessary to effectuate the Agreement on behalf of the City.

4. This resolution is effective immediately upon adoption. * * * * * * * * * *
Exhibit 1

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MADERA AND PRUDENTIAL

OVERALL SUPPLY
This Professional Services Agreement ("Agreement”) is entered into between the CITY OF MADERA, a California general law city (“City”) and PRUDENTIAL OVERALL SUPPLY ("Service Provider”). This Agreement shallbe effective on the date signed by City which shall occur after execution by Service Provider.

RECITALS
A. City has sought, by a Request for Proposals, to select a Service Provider to provide Uniform Rental and Laundry Services.

B. Service Provider submitted a proposal for performing the requested Services and is engaged in the business of furnishing such services as a Service Provider and hereby warrants and represents that it is qualified, licensed, and professionally capable of performing the Services called for in the Request for Proposals and this Agreement.

C. City has selected Service Provider to perform the requested Services on the basis of Service Provider's demonstrated competence and professional qualifications.

D. City desires to retain Service Provider, and Service Provider desires to provide City with the Services, on the terms and conditions as set forth in thisAgreement.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Service Provider agree as follows:

AGREEMENT

1. Scope of Services. Service Provider shall perform, to the satisfaction of City in accordance with this Agreement, the Services described in the “Scope of Services” attached hereto as Exhibit A and incorporated by herein by this reference. Service Provider shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein.

Commencement of Services; Term of Agreement. Service Provider shall commence the Services upon City’sissuance of a written "Notice to Proceed." This Agreementshall be effective on April 06, 2022, after approval by the City Council at a duly scheduled meeting thereof and shall continue in full force and effect through April 05, 2024, unless otherwise terminated earlier by one of the parties pursuant to Section 16 of this Agreement. This Agreement may be extended by mutual written consent annually thereafter, not to exceed three (3) additional years, by providing such notice to the parties as identified in Section 21 of this Agreement. (a) Continuity of Personnel. Service Provider shall make every reasonable effort to maintain the stability and continuity of Service Provider's staff and subcontractors assigned to perform the Services under this Agreement. Service Provider shall notify City of any changes in Service Provider's staff and subcontractors assigned to perform the Services under this Agreement.
(b) Additional Services. Service Provider shall not be compensated for any services rendered in connection with its performance of this Agreement which ae in addition to or outside of those set forth in this Agreement or listed in Exhibit A unless such additional services are authorized in advance and in writing by the City Manager of City. Service Provider shall be compensated for any such additional services in the amounts and in the manner agreed to by the City and Service Provider.

2. Compensation for Services. City shall compensate Service Provider for rendering the Services as follows:
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider by the amounts specified in the Schedule of Compensation attached hereto as Exhibit B and incorporated herein by this reference.
(b) Each month Service Provider shall invoice City for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and sub-Service Provider contracts.
(c) City shall independently review each invoice submitted by the Service Provider to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. The invoiced amount shall be paid within 30 calendar days unless City disputes any charges or expenses. If any charges or expenses are disputed, City shall pay the undisputed amount, and notify Service Provider of the nature and amount of the disputed charge or expense. The parties shall seek to resolve the disputed items(s) by mutual agreement. (d) Payment to Service Provider for work performed under this Agreement shall not be deemed to waive any defects in work performed by Service Provider.

3. Independent Contractor Status. Service Provider and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents, or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Service Provider’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Service Provider’s employees or subcontractors, any claim or right of action against City. Neither the City nor any of its employeesshall have any control overthe manner, mode, ormeans by which Service Provider or its agents or employees perform the services under this Agreement.

4. Qualifications, and Professional Standards. Service Provider represents and warrants that it hasthe qualifications, experience, and facilities necessary to properly perform the services required underthisAgreementin a thorough, competent, and professional manner. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Service Provider under this Agreement. Service Provider represents that to the extent Service Provider utilizes subcontractors, such subcontractors are, and will be, qualified in their fields. Service Provider also expressly represents that both Service Provider and its subcontractors, if any, are now, and will be throughout their performance of the Services under this Agreement, properly licensed or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement. Service Provider and its subcontractors, if any, shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with and keep themselvesinformed of all applicable laws and regulations.

5. Identity of Subcontractors and Sub-Consultants. Service Provider shall before commencing any work under this Agreement provide to City in writing: (a) the identity of all subcontractors and sub-consultants (collectively referred to as "subcontractors"), if any, which Service Provider intends to utilize in Service Provider's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Service Provider shall only employ subcontractors pre-approved by City and in no event shall Service Provider replace an approved subcontractor without the advance written permission of City, with the understanding that City’s permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Service Provider shall be liable to City for the performance of Service Provider's subcontractors.

6. Subcontractor Provisions. Service Provider shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Service Provider owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions, and other work product prepared and performed by subcontractors for Service Provider; and (c) compliance with all laws and certifications as required under this Agreement.

7. Power to Act on Behalf of City. Service Provider shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.

8. Record Keeping; Reports. Service Provider shall keep complete records showing the type of Services performed. Service Provider shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Service Provider and its subcontractors for inspection and audit purposes. Service Provider shall provide City with a working draft of all reports and a copy of all final reports prepared by Service Provider underthis Agreement.

9. Ownership and Inspection of Documents. All data, tests, reports, documents, conclusions, opinions, recommendations, and other work product generated by or produced for Service Provider or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs (“Work Product”), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product asitsees fit. Upon City’s request, Service Provider shall make available for inspection and copying all such Work Product and all Work Product shall be turned over to City promptly at City’s request or upon termination of this Agreement, whichever occurs first. Service Provider shall not release any Work Product to third parties without prior written approval of the City Manager.

This obligation shall survive termination ofthis Agreement and shallsurvive forfour(4) yearsfrom the date of expiration or termination of this Agreement.

10. Confidentiality. All data, reports, conclusions, opinions, recommendations, and other work product prepared and performed by and on behalf of Service Provider in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Service Provider shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees, affiliates, and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Service Provider shall also require its subcontractors to be bound to these confidentiality provisions.

11. City Name and Logo. Service Provider shall not use City’s name or insignia, photographs relating to the City projects for which Service Provider’s services are rendered, or any publicity pertaining to the Service Provider’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

Conflicts of Interest. Service Provider warrants that neither Service Provider nor any of its employees have an interest, present or contemplated, which would conflict in any manner with the interests of the City, or which would in any way hinder Service Provider’s performance of services under this Agreement. Service Provider covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Service Provider shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission. City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. City understands and acknowledges that Service Provider will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement, and any such future service shall not be considered a conflict of interest for purposes of this section.

12. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Service Provider, or any successors in interest, in the event of a default or breach by City for any amount which may become due Service Provider or its successor, or for any breach of any obligation under the terms of this Agreement.

13. City Right to Employ Other Service Providers. This Agreement is non-exclusive with Service Provider. City reserves the right to employ other Service Providersin connection with the Services.

14. Termination of Agreement. This Agreement shall terminate upon completion of the Services, or earlier pursuant to the following.
a. For Convenience of City. This Agreement may be terminated by City at its discretion upon thirty (30) days prior written notice to Service Provider. b. For Breach of Either Party. If for any cause either party fails to fulfill in a timely and proper manner its obligations under this Agreement (the “breaching party”), the other party (the “terminating party”) shall have the right to terminate the Agreement by giving not less than five (5) working days’ written notice to the breaching party of the intent to terminate and specifyingthe effective date thereof. The terminating party shall, however, provide the breaching party with a detailed statement of the grounds for termination. This statement shall include, as appropriate, references to specific provisions of this Agreement, dates, dollar amounts and other information relevant to the decision to terminate for cause. c. Compensation to Service Provider Upon Termination. In the event termination is not due to fault attributable to Service Provider and provided all other conditions for payment have been met, Service Provider shall be paid compensation for services performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Service Provider's compensation has not become due, Service Provider shall be paid the reasonable value of its services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified in Section 3 herein. In the event of termination due to Service Provider’s failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by suchfailure.
d. Effect of Termination. Upon receipt of a termination notice (or completion of this Agreement), Service Provider shall: (i) promptly discontinue all Services affected (unless the notice directs otherwise); and (ii) deliver or otherwise make available to the City, without additional compensation, all data, documents, procedures, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Service Provider in performing this Agreement, whether completed or in process. Following the termination of this Agreement for any reason whatsoever, City shall have the right to utilize such information and other documents, or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared under this Agreement by Service Provider. Service Provider may not refuse to provide such writings or materials for any reason whatsoever.

15. Insurance. Service Provider shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit "C" attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City approval as to form and content. Service Provider shall provide City with copies of required certificates of insurance upon request.

16. Indemnity and Defense. Service Providershall indemnify, defend, and hold harmlessthe City, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Service Provider’s performance of its obligations under this agreement or out of the operations conducted by Service Provider, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Service Provider’s performance of this agreement, the Service Provider shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

17. Compliance with All Laws. Service Provider shall be familiar with and shall comply with all City, State, and Federal laws and regulations applicable to the work to be performed under this Agreement. In providing the services required under this Agreement, Service Provider shall at all times comply with all applicable laws, regulations, and resolutions of the United States, the State of California, and the City of Madera now in force and as they may be enacted, issued, or amended during the term of this Agreement.

18. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Service Provider without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Service Provider shall not assign the payment of any monies due Service Provider from City under the terms ofthis Agreementto any other individual, corporation or entity. City retainsthe rightto pay any and all monies due Service Provider directly to Service Provider.

19. Form and Service of Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed asfollows:

To City: Linda McPherson Public Works
1030 S Gateway Dr Madera, CA 93637
Email: [email protected]
To Service Provider: Scott Hyberg
Prudential Overall Supply 1260 E. North Ave Fresno, CA 93725 Email: [email protected]
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, or if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

20. Entire Agreement. This Agreement, including the attachments and exhibits, represents the entire Agreement between City and Service Provider, and supersedes all prior negotiations, representations, or agreements, either written or oral with respect to the subject matter herein.

This Agreement may be amended only by written instrument signed by both City and Service Provider.

21. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.

22. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respectiveentities.

23. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.

24. Applicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Service Provider in the County of Madera, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.

25. Attorney’s Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorneys’ fees and legal expenses.

26. Amendments and Waiver. This Agreementshall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

27. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.

28. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.

29. Non-Discrimination. Service Provider shall not discriminate on the basis of any protected class under federal or State law in the provision of the Services or with respect to any Service Provider employees or applicants for employment. Service Provider shall ensure that any subcontractors are bound to this provision. A protected class includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the City and Service Provider have executed this Agreement on the date(s) set forth below.

CITY OF MADERA Prudential Overall Supply
By: By:

Santos Garcia, Mayor Scott Hyberg, Corporate Sales Representative Date: Date:

ATTEST:

Alicia Gonzales, City Clerk
APPROVE AS TO FORM:

Hilda Cantú Montoy, City Attorney

EXHIBIT A SCOPE OF SERVICES
A. Clothing

1. New garments to be provided at the beginning of this contract and each two-year period thereafter.

2. Eleven (11) shirts and eleven (11) pants should be inventoried for each employee. This includes a "swing" suit for exchange day.

3. Number of changes per week; five (5) shirts and five (5)pants.

4. Shirts - Executive type dressshirt.

5. Shirts - 65% Dacron, 35% cotton.

6. Shirts – Polo

7. Shirts – Fire Rated; Class – HRC2
Arc Rating – ATPV 8.0 cal/cm2 (minimum) to be replaced new annually.

8. Pants - 65% Dacron, 35% cotton; western or regular cut.

9. Pants – Fire Rated; Class – HRC2
Arc Rating – ATPV 8.0 cal/cm2 (minimum) to be replaced new annually.

10. Coveralls.

11. Color - A variety of colors to be specified and/or confirmed at time of fitting. The only requirement is that some employees must be clothed in "safety orange" shirts.

12. Clothing to be delivered each week to the various departments, on hangers and sorted by employee.

B. Emblems and Name Tags

1. City will supply emblems.

2. City will maintain possession of excess emblems until needed for new employees.

3. Vendor to provide name tags on garments for each employee. Name tag specifications shall be silk screened with a merrow stitchedborder.

4. If clothing is exchanged for any reason, vendor will transfer old emblems and name tags to new garments.

C. Fitting

1. Each person must be individually measured and fitted prior to first delivery of garments. During the first two weeks of service, vendor shall make necessary adjustments and provide necessary replacements at no additional cost.

D. Inventory Control

1. The vendor will be required to furnish a complete listing of garments delivered each week by department and detailed by individual. Any garments lost by vendor shall be replaced at no additional cost.

E. Service Tag System

1. A tag system must be provided so that employees can call attention to needed repairs, etc.

F. Replacement of Garments

1. Vendor must maintain clothing in a good, serviceable condition throughout the term of the service agreement. Garments in a badly worn, frayed, or torn condition from normal use shall be replaced at the next regular delivery date. Routine small repairs will be acceptable so long as the image of the employee and City are not below standard.

2. City will be responsible for lost and damaged garments by the employee.

3. There is no provision for the employee to change between short and long sleeves throughout the year.

G. Door Mats and Dust Mops

1. Vendor shall provide door mats and dust mops in the following sizes: Mats Dust Mops 3’ X 4’ 24”
4’ X 6’ 36”
3’ X 10’
3' X 5' (scraper)
H. Additions and Deletions

1. The number of garments or other rental items may be increased or decreased from time to time.

Notification will be given to the vendor when changes are necessary. In any case, the unit prices shall remain the same as the original proposal.

I. Property of Vendor

1. All garments or other merchandise furnished under the rental agreement shall remain the property of the vendor.

J. Cancellation

1. This service agreement may be canceled by the City of Madera any time service is deemed unsatisfactory. A thirty (30) day notice will be given prior to cancellation.

II. DELIVERY LOCATIONS
Parks Maintenance Office
701 E. 5th Street
Madera, CA 93637
7:00 AM – 3:00 PM
(559) 675-9306
Equipment Shop
1030 South Gateway Drive
Madera, CA 93637
7:00 AM – 3:00 PM
(559) 661-5466
Madera Engineering Division
428 East Yosemite Avenue
Madera, CA 93638
(559) 661-5418
Department of Public Works
1030 South Gateway Drive
Madera, CA 93637
7:00 AM – 3:00 PM
(559) 661-5466
Wastewater Treatment Plant
13048 Road 21 ½
Madera, CA 93637
7:00 AM – 5:30 PM
(559) 661-5466
Madera Municipal Airport
4020 Aviation Drive
Madera, CA 93637
7:00 AM – 3:00 PM
(559) 661-3687
Floor Mats Only:

Madera City Hall
205 West 4th Street
Madera, CA 93637
7:00 AM – 5:00 PM
(559) 661-5454
Madera Police Department
330 South C Street
Madera, CA 93637
(559) 675-4200

EXHIBIT B COST BREAKDOWN
(See Attached)

ATTACHMENT B BID PROPOSAL FORM
This form is required with Proposal

1. a.I
b.

I Uniform Services: Weekly Cost Per Employee
Five (5} shirts and five (5) pants;
65% Dacron and 35% Cotton.

Include name tags on shirts.

Five (5) executive dress shirts and five (5) pants;
I 65% Dacron and 35% Cotton.
$4.345
$6.303
Include name tags on shirts.
c.

Five (5) Polo shirts and five (5) pants;
I 65% Dacr6ri and 35% Cotton. $6.941
Include name tags on shirts.

Five (S) Fire Rated shirts and five (5) Fire Rated pants; d. I Class- HRC2 Arc Rating-ATPV 8.0 cal/cm2 (minimum) $20.614 Include name tags on shirts.
e.
2 a.
b.I
c. 1
d. I

3. a.
-
b. I
I Three (3) coveralls.

Uniform Services: Per Employee
Replacement cost for shirts which are lost or damaged by the empI oyee.

Replacement cost for pants which are lost or damaged by the employee.

Exchange shirts; different size. See bottom of page 18 for more stockroom fees Exchange pants; different size See bottom of page 18 for more stockroom fees I Door Mats and Dust Mops: Weekly Cost Per Item
Floor Mat: 3' X 4'
Floor Mat: 4' X 6' I
$1.539
S17.72-INDUSTRIAL
S25.13-EXECUTIVE
S24.31-POLO
S47.93-FR
S21.21-INDUSTRIA
S24.99-JEAN
S49.64-FR
$2.00
$2.00
$2.50
$4.00
C.Floor Mat: 3' X 10' $5.00
d.Floor Mat: 3' X 5' (scraper) $1.50
e.

Dust Mop: 24" $1.20
f.Dust Mop: 36" $1.50
Bid prices to include any and all expenses by the vendor. This includes, but is not limited to, name tags, fittings, and preparation charges, i.e., sewing emblems and name tags on garments, etc.

Date
Company Name
CSLB License No. & Classification(s) DIR
No. & Classification(s)
Street Address City/ State/ ZIP Phone
Number
Person Preparing Proposal Title
Email Address
Signature of Person Preparing Proposal
Other Stockroom Fees Setup Fee: $1.50
Name Patch: $2.00 Logo Fee: $1.00
JANUARY 17, 2022-

PRUDENTIAL OVERALL SUPPLY NOT APPLICABLE
NOT APPLICALBE 1260 E. NORTH AVE.

FRESNO, CA 93725
(559) 264-8231

SCOTT HYBERG

CORPORATE SALES REPRESENTATIVE

Page 18 of 34 ends

EXHIBIT C INSURANCE REQUIREMENTS
Without limiting Vendor’s indemnification of City, and prior to commencement of Work, Vendor shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.

Minimum Scope and Limits of Insurance
Vendor shall maintain limits no less than:
 $2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01.

General liability policies shall be endorsed using ISO forms CG 20 10 and CG 20 37 to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.
 $2,000,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Vendor arising out of or in connection with Work to be performed underthis Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Automobile Liability policies shall be endorsed to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.
 Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Vendor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Maintenance of Coverage
Vendor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Vendor, his agents, representatives, employees, subcontractors, or subconsultants as specified in this Agreement.

Proof of Insurance
Vendor shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (orlarger), in accordance with the latest edition of Best’s Key Rating Guide.

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Vendor, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants orsubcontractors.

Enforcement of Contract Provisions (non estoppel)
Vendor acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Vendor of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only asit pertainsto a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Vendor maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Vendor.

Notice of Cancellation
Vendor agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty
(30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible.

Self- insurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.

Timely Notice of Claims
Vendor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Vendor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance
Vendor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 6, 2022
Agenda Number: B-5
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Madera Americans with Disabilities Act (ADA) Advisory Council Bylaws RECOMMENDATION:

Adopt a resolution amending the Madera ADA Advisory Council Bylaws SUMMARY:

In May 2006, the City Council adopted Resolution 06-148, creating the City of Madera ADA Advisory Council (Advisory Council) and adopting an initial set of bylaws for the Advisory Council.

The bylaws have been updated from time to time to reflect the revised make-up of the City Council after moving to election by district, as well as to update the meeting date and time when requested by the Advisory Council members. As written, the bylaws contain an appointment process for members of the Advisory Council. The City recently adopted an ordinance that governs the appointment process for all City Commissions, Boards, and Committees and this ordinance applies to the ADA Advisory Council. The proposed update also includes removal of a section that provides the Advisory Council can vote members off the Advisory Council for attendance and acknowledges that updates to the bylaws are made by resolution of the City Council.

DISCUSSION:

The Advisory Council was formed to serve in an advisory capacity to the City Council and staff on matters relating to ADA. Their duties include the following.

1. Promote pedestrian safety and access to all public streets.

2. Promote ADA compliance in all public buildings and facilities, services, programs and activities.

3. Promote inclusion of the disabled community in the City's emergency and disaster preparedness plans.

4. Develop disability awareness and educational outreach programs.

5. Work with various City of Madera Departments to ensure that all public buildings and facilities, remodeled and newly constructed, are in compliance with current laws guaranteeing access for all people with disabilities.

6. Promote affordable and accessible housing in the community.

7. Work collaboratively with the City of Madera on recommendations regarding unmet transit needs.

8. Ensure ADA grievance procedures are followed and enforced.

The original appointment process for members of the Advisory Council is captured in their bylaws. The City Council recently adopted an ordinance updating the Madera Municipal Code to define the appointment process for all City Commissions, Boards, and Committees. This recent ordinance will be the governing document regarding the appointment process for the Advisory Council.

There are two additional changes proposed in the amended bylaws as presented with this report.

First, the existing bylaws have a provision where the ADA Advisory Council can remove members due to poor attendance. As the authority to nominate and appoint members to the Advisory Council lies with members of the City Council and the Mayor, it is recommended this section be deleted. Second, it is recommended the bylaws be updated to reflect that modification to the bylaws are to be made by resolution of the City Council.

The revised bylaws, as proposed, are provided as Exhibit A to the resolution contemplated herein.

Proposed revisions to the bylaws and the reasons for the revisions were reviewed with the Advisory Council at its regularly scheduled meeting on January 18, 2022.

FINANCIAL IMPACT:

There is no anticipated financial impact from this modification.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The information contained herein is not addressed by the Vision Madera 2025 plan, nor is the information in conflict with that plan.

ALTERNATIVES:

Council could direct staff to draft further modifications to the Advisory Council bylaws.

ATTACHMENTS:

1. Resolution
a. Exhibit A: City of Madera ADA Advisory Council Bylaws RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING THE

MADERA AMERICANS WITH DISABILITIES ACT (ADA) ADVISORY COUNCIL BYLAWS WHEREAS,the City of Madera ADA Advisory Council was formed by resolution on May 17, 2006, with inaugural bylaws adopted at that time; and
WHEREAS, the bylaws have been amended by subsequent resolutions March 19, 2008; November 3, 2010; February 20, 2013; and January 17, 2018; and WHEREAS, it has been determined that updates to the bylaws are necessary; and WHEREAS, revised bylaws have been drafted and reviewed with the ADA Advisory Council at its regularly scheduled meeting of January 18, 2022.

NOW, THEREFORE, the City Council of the City of Madera hereby resolves, finds, and orders as follows:

1. The Bylaws of the Madera ADA Advisory Council, attached hereto as Exhibit A and incorporated herein, are approved.

2. This resolution shall supersede any and all prior resolutions regarding the Madera ADA Advisory Council bylaws, which shall be of no further force and effect as of the effective date of this resolution.

3. This resolution is effective immediately upon adoption.

Exhibit A

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CITY OF MADERA
Bylaws of the Madera ADA Advisory Council
SECTION 1. Membership
The ADA Advisory Council of the City of Madera shall consist of members who shall be appointed by the City Council as provided in the City of Madera Municipal Code. The total number of positions on the ADA Advisory Council shall equal the total number of positions on the City Council, inclusive of the elected Mayor. The composition of the ADA Advisory Council shall be as diverse as possible to include a cross-section of the community in the City of Madera (i.e. members representing general public, elderly, disabled, students). Each member must be a resident of the City of Madera at the time of their appointment and while serving on the Council.

Members of the ADA Advisory Council shall serve without compensation. However, payment for any necessary expenses incurred in the conduct of pertinent business may be paid if previously authorized in writing by the City Manager. Additionally, bus fares to and from ADA Advisory Council meetings may be paid by the City when included as a City budgeted item.

SECTION 2. Duties and Responsibilities
A. The ADA Advisory Council serves in an advisory capacity to the City Council and staff on ADA matters. ADA Advisory Council duties shall include the following:

1. Promote pedestrian safety and access to all public streets.

2. Promote ADA compliance in all public buildings and facilities, services, programs and activities.

3. Promote inclusion of the disabled community in the City's emergency and disaster preparedness plans.

4. Develop disability awareness and educational outreach programs.

6. Promote affordable and accessible housing in the community.

7. Work collaboratively with the City of Madera on recommendations regarding unmet transit needs.

8. Ensure grievance procedures are followed and enforced as described in Section 6.

B. Attendance

1. The ADA Advisory Council shall meet one time per month on the third Tuesday of each month. Special meetings may be called by the chair or a majority of the ADA Advisory Council when necessary.

Exhibit A

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2. ADA Advisory Council members should attend all regular monthly meetings of the ADA Advisory Council. If an ADA Advisory Council member knows that he or she may not be able to attend a meeting, an effort should be made to contact the Secretary prior to the meeting.

SECTION 3. Chairperson, Vice-Chairperson
A. The officers of the ADA Advisory Council shall be a Chairperson and a Vice-Chairperson, who shall be members of the ADA Advisory Council elected by the ADA Advisory Council by a majority vote of a quorum annually in the month of January.

1. In the absence of the Chairperson and Vice-chairperson, the most senior member of the ADA Advisory Council shall call the ADA Advisory Council to order and conduct the meeting.

2. Secretary. There shall also be a Secretary designated by the City Manager, who shall not be a member of the ADA Advisory Council. The person designated shall be vested with all powers and duties of the Secretary pursuant to these rules and regulations.

SECTION 4. Powers and Duties of Officers
A. The Chairperson shall preside at all meetings of the ADA Advisory Council. The ViceChairperson shall have and perform the powers and duties of the Chairperson in the absence of the Chairperson.

B. The Secretary shall:

1. Keep and record the minutes of all meetings of the ADA Advisory Council, and furnish a copy of the minutes of each regular and special meeting to each member of the ADA Advisory Council;

2. Keep complete files of all communications and necessary records of the ADA Advisory Council;

3. Prepare and coordinate the meeting agenda;

4. Perform such other duties as the ADA Advisory Council may from time to time prescribe.

Exhibit A

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SECTION 5. Meetings and Actions
A. Regular meetings of the ADA Advisory Council shall be held on the third Tuesday of every month at 3:30 p.m. at the City Hall of the City of Madera, or such other place as shall be determined in advance and announced by posting notice thereof on the official bulletin board at City Hall.

B. A Special meeting may be called at any time by the Chairperson at his/her discretion, and the Chairperson shall call a special meeting at the written request of three members of the ADA Advisory Council. Notice of special meetings shall be given by delivering personally or by mail or written notice thereof to each member of the ADA Advisory Council. The notice shall be delivered at least 24 hours in advance of the special meeting.

C. A majority of the members of the ADA Advisory Council shall constitute a quorum for the transaction of business.

D. The actions and decisions of the ADA Advisory Council at any time shall be expressed by a motion.

E. The ADA Advisory Council shall determine action items and recommendations to be forwarded to the City Council. When action items or recommendations are to be forwarded to the City Council, the Secretary shall make the report. The Chairperson, or in the absence of the Chairperson, the Vice-Chairperson, or other member of the ADA Advisory Council appointed by the Chairperson, may be present at the City Council meetings when deemed advisable by the ADA Advisory Council.

F. The order of business of the ADA Advisory Council shall be conducted from a written agenda prepared by the Secretary. The agenda shall express the time and location of the meeting and a brief general description of each item of business to be transacted or discussed. No action shall be taken on items not appearing on the agenda.

SECTION 6. ADA Advisory Council Responsibilities for Grievance Procedures A. The ADA Advisory Council shall review any ADA grievances forwarded which were not resolved to the satisfaction of the complainant.

B. The ADA Advisory Council shall discuss and make a final recommendation to the City’s ADA Coordinator for resolution of grievance(s).

C. The final recommendation(s) of the ADA Advisory Council shall be forwarded to the City’s ADA Coordinator for follow-up action and resolution.

Exhibit A

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SECTION 7. Bylaws Amendment Process
A. Bylaw Amendments shall be approved by resolution of the City Council.

SECTION 8. Bylaw Adoption Process
The original Bylaws of the City of Madera ADA Advisory Council were adopted by the City Council of the City of Madera at its regular meeting of May 17, 2006. Said Bylaws were revised by the City Council at its regular meetings of March 19, 2008; November 3, 2010; February 20, 2013; January 17, 2018; and April 6, 2022.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 6, 2022
Agenda Number: B-6
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Ratification of Revisions to COVID-19 Emergency Policy No. 2 RECOMMENDATION:

Adopt a Minute Order ratifying issuance of Revised COVID-19 Emergency Policy No. 2: COVID19 Paid Leave by the City Manager in his role as Director of Emergency Services SUMMARY:

In his role as Director of Emergency Services, the City Manager has issued revisions to COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave in compliance with California Senate Bill (SB) 114.

The policy has been updated to provide City employees with Supplemental Paid Sick Leave for COVID-related leaves for the time period of January 1, 2022, through September 30, 2022. The requested action is for Council to ratify the revised policy.

DISCUSSION:

As the global COVID-19 pandemic continues, legislation has changed to adapt to the needs of employers and employees. Most recently, Governor Newsome signed into law SB 114, reauthorizing COVID-19 Supplemental Paid Sick Leave (SPSL). SPSL was originally required under SB 95 in 2021, which sunsetted September 30, 2021. SB 114 is the 2022 version of SPSL. The City is referring to leave provided under SB 114 as SPSL-22 to avoid confusion with the expired original SPSL benefits.

The new SPSL-22 became effective February 19, 2022. In summary, SB 114 provides the following paid leave benefits for individuals who are required to be absent from work for COVID-related reasons.
▪ SPSL-22 is retroactive to January 1, 2022, and will sunset September 30, 2022 ▪ SPSL-22 provides up to forty (40) hours of leave for full time employees and up to the equivalent of one (1) normally scheduled work week for part time employees for COVIDrelated leave reasons other than being COVID positive ▪ SPSL-22 provides up to forty (40) hours of leave for full time employees and up to the equivalent of one (1) normally scheduled work week for part time employees if the individual tests positive for COVID
▪ The City may request test results or medical certification to verify the reason for leave ▪ The City may require testing on or after day five (5) for COVID positive individuals to determine their ability to return to work
As written, SB 114 provides two (2) leave banks, one if an employee tests positive for COVID and one for all other types of COVID-related leave. In analyzing implementation of the program, staff reviewed requirements to set-up SPSL-22 in the City’s payroll system and management of documentation related to SPSL-22 leave. Staff further reviewed SPSL use from 2021. In reviewing the 2021 data for employees that were eligible for the leave, it was found that the majority of employees did not use the full allotment of SPSL available to them. In fact, a majority of employees did not use any of the SPSL time that was available. The City’s support of remote work being made available to those whose jobs can be accomplished through such arrangements played a large part to support employees in completing work from home in a manner that reduced workplace exposures and minimized lost work time and the need to use leave. Utilization of the 2021 SPSL benefit is summarized in Table 1.

Table 1. 2021 SPSL Usage
Hours Used Employee Count Percent of
Employees
80 (maximum) 9 3%
>40 to <80 16 6%
>0 to 40 53 20%
No hours used 191 71%
Based on this analysis, it was recommended that rather than setting up two separate leave banks that an employee would potentially move between depending on their reason for leave, along with document management processes to track the information, the leave would be consolidated into one bank available for all reasons allowed for SPSL-22 leave under SB 114.

Revised COVID-19 Emergency Policy 2 provides for this consolidated single leave bank and is provided as Attachment 1 to this report.

FINANCIAL IMPACT:

The financial impact of SPSL-22 paid leave will not be fully known until the leave type sunsets in September 2022. To date the City has processed thirty-one (31) requests for retroactive adjustments ranging from twelve (12) to eighty (80) hours. Most retroactive adjustment requests are for the time period immediately after the holidays when the Omicron variant was prevalent, and a significant number of individuals were subject to quarantine or isolation orders. With the adjustments made in January 2022 to quarantine and isolation requirements by the California Department of Public Health and the California Division of Occupational Safety and Health, the City will likely experience reduced exposure to the need for leave as we continue to navigate the pandemic.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The information contained herein is not addressed by the Vision Madera 2025 plan, nor is the information in conflict with that plan.

ALTERNATIVES:

Council could direct staff to further revise the policy. Any revisions not required by law would potentially be subject to meet and confer with represented bargaining units.

ATTACHMENTS:

1. Revised COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave

CITY OF MADERA
COVID-19 Emergency Policy
Policy No. 2
Date Adopted: 3/25/2020
Date(s) Revised: 2/10/2021; 3/5/2021; 7/23/2021;
02/27/2022
Subject: COVID-19 Paid Leave
Introduction
The emergence of the novel coronavirus (COVID-19) in December 2019 has elicited a major, worldwide response, and it was deemed a pandemic by the World Health Organization on March 11, 2020. The City Council of the City of Madera (City) declared a local state of emergency March 18, 2020.

As the global pandemic reached the second year, Governor Newsome signed Senate Bill (SB) 95, codifying at Labor Code § 248.2 on March 19, 2021, which expanded paid sick leave to employees for certain COVID-19 related reasons. SB 95 has since expired. On February 9, 2022, Governor Newsom signed SB 114 which adds Sections 248.6 and 248.7 to the California Labor Code effective February 19, 2022, to provide additional COVID-19 Supplemental Paid Sick Leave. The City of Madera has adopted this policy in order to provide qualified employees the appropriate leave types to which they are entitled and to otherwise comply with all relevant and applicable requirements provided under Labor Code § 248.6 and § 248.7.

Supplemental Paid Sick Leave (SPSL)
Applicability
As a result of SB 114, the City of Madera is providing new COVID-19 related paid sick leave, known as Supplemental Paid Sick Leave 2022 (SPSL-22) to City employees as further explained in this policy.

Term
The policy is effective immediately upon adoption. Retroactive to January 1, 2022, SPSL-22 is available through September 30, 2022.

Eligibility and Use of Leave
City of Madera employees are eligible for SPSL-22 regardless of how long the employee has worked for the City. The City will meet and/or exceed any requirements issued by the State of California in administering SPSL-22.

The City shall not require a covered employee to use any other paid or unpaid leave, paid time off, or vacation time provided by the City to the covered employee before the covered employee uses SPSL-22 or in lieu of SPSL-22.

The City shall not require a covered employee to first exhaust their SPSL-22 leave before satisfying any requirement to provide paid leave for reasons related to COVID-19 under any CalOSHA COVID-19 Emergency Temporary Standards, including, but not limited to, Sections 3205 to 3205.4, inclusive, of Title 8 of the California Code of Regulations or the Cal-OSHA Aerosol Transmissible Diseases Standard at Section 5199 of Title 8 of the California Code of Regulations.

As defined in the labor code, a “covered employee” is an employee who is unable to work or telework for a reason listed below. Covered employees are entitled to SPSL-22 at their regular rate of pay, subject to limits as identified in the Limits section. Reasons for taking SPSL-22 include:
(1) The covered employee is subject to a quarantine or isolation period related to COVID19 as defined by an order or guidance of the State Department of Public Health, the federal Centers for Disease Control and Prevention, or a local public health officer who has jurisdiction over the workplace. If the covered employee is subject to more than one of the foregoing, the covered employee shall be permitted to use SPSL-22 for the minimum quarantine or isolation period under the order or guidance that provides for the longest such minimum period, not to exceed total hours available as defined in the Limits section of this policy.
(2) The covered employee has been advised by a health care provider to isolate or quarantine due to COVID-19.
(3) The covered employee is attending an appointment for themselves or a family member1 to receive a vaccine or a vaccine booster for protection against COVID-19, subject to the limitation in clause (ii) of subparagraph (4) below.
(4) (i) The covered employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work or telework.
(ii) For each vaccination or vaccine booster, an employer may limit the total SPSL-22 to 3 days or 24 hours unless the employee provides verification from a health care provider that the covered employee or their family member is continuing to experience symptoms related to a COVID-19 vaccine or vaccine booster. The 3-day or 24-hour limitation applied to each vaccine or vaccine booster includes the time used under subparagraph (3) above to get the vaccine or vaccine booster. (5) The covered employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
1 Family member means any of the following: A child, which for purposes of this policy means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status, (2) A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child, (3) A spouse, (4) A registered domestic partner, (5) A grandparent, (6) A grandchild, (7) A sibling. (6) The covered employee is caring for a family member who is subject to an order or guidance described in subparagraph (1) or who has been advised to isolate or quarantine, as described in subparagraph (2) above.
(7) The covered employee is caring for a child2, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises. (8) The covered employee tests positive for COVID-19
(9) A family member for whom the covered employee is providing care tests positive for COVID-19.

Limits
(1) Full time employees may use up to 80 hours of SPSL-22. (2) Employees that do not qualify for 80 hours of SPSL-22 under subparagraph (1) above, are entitled to the following:
a. The total number of hours the covered employee is scheduled to work for the City during the applicable time period, not to exceed two weeks (80 hours). (3) The total maximum amount of SPSL-22 a covered employee is entitled to pursuant to this section (Limits) shall not exceed 80 hours for the period between January 1, 2022, and September 30, 2022.
(4) The City will not provide a covered employee with more than the total number of hours of SPSL-22 to which the covered employee is entitled pursuant to (2)a above. (5) SPSL-22 is provided in addition to any other City-provided paid time off.

Pay Calculation
(1) For non-FLSA exempt covered employees, each hour of SPSL-22 will be calculated in the same manner as the regular rate of pay for the workweek in which the employee uses paid sick time, whether or not the employee actually works overtime in that workweek. (2) SPSL-22 for FLSA exempt employees shall be calculated in the same manner as the City calculates wages for other forms of paid leave time.
2 See family member definition above
(3) Notwithstanding subparagraph (1) or (2) above, the City shall not be required to pay more than five hundred eleven dollars ($511) per day and five thousand one hundred ten dollars ($5,110) in the aggregate to a covered employee for SPSL-22 taken by the covered employee unless federal legislation is enacted that increases these amounts beyond the amounts that were included in the Emergency Paid Sick Leave Act established by the federal Families First Coronavirus Response Act (Public Law 116-127), in which case the new federal dollar amounts shall apply to this section as of the date the new amounts are applicable under the federal law. Nothing in this subparagraph shall prevent a covered employee who has reached the maximum amounts, as set forth herein, from choosing to utilize other paid leave that is available to the covered employee in order to fully compensate the covered employee for leave taken. (4) The City will include the number of hours of SPSL used from 1/1/2022 through 9/30/2022 under this policy on the employee’s pay stub beginning the next regular pay date after issuance of this policy.

Employee Status While on Leave
The City will compensate employees who use SPSL-22 according to the manner described in this policy and will otherwise treat employees who use SPSL-22 as if they are using paid sick leave according to the City’s Sick Leave Policy.

Employee Responsibilities to Request SPSL-22 Pay
Employees must notify the City that they intend to take SPSL-22. The employee may provide such notice either orally or in writing to their supervisor. The employee or supervisor will document the request using the “Request for SPSL-22, Retro Credit or Pay” form, and submitting the form to the City’s Human Resources Department.

An employee may determine how many hours of SPSL-22 to use, up to the total number of hours to which the covered employee is entitled pursuant to the Limits mentioned above. An employee is not required to use SPSL-22.

Retroactivity
(1) If an employee was on Leave Without Pay for a reason that would otherwise have qualified as SPSL-22 between January 1, 2022, and the effective date of this policy, in an amount equal or greater to what the employee would have been entitled to under this policy, the employee is eligible for a retroactive payment from the City for such leave. In order to receive payment for such leave, employees must make an oral or written request to be paid for such leave to their supervisor. The employee or employee’s supervisor must submit the request to the City’s Human Resources Department using the “Request for SPSL-22, Retro Credit or Pay” form. The City may request documentation if the reason provided for the leave at the time of use was not consistent with those provided in the Eligibility and Use of Leave section. (2) If an employee used personal leave and was compensated by the City in an amount equal to or greater than the amount of compensation for SPSL-22 to which the covered employee is entitled as set forth under this policy, employees must make an oral or written request to be paid for such leave to their supervisor. The employee or employee’s supervisor must submit the request to the City’s Human Resources Department using the “Request for SPSL-22, Retro Credit or Pay” form. The employee will be credited for any leave hours used for COVID-specific leave purposes. The City may request documentation if the reason provided for the leave at the time of use was not consistent with those provided in the Eligibility and Use of Leave section before providing the leave credits.

For any such retroactive payment or credit to personal leave banks, the number of hours of leave corresponding to the amount of the retroactive payment or credit shall count towards the total number of hours of SPSL-22 that the City is required to provide to the employee.

Retroactive payments and credits will be processed on or before the payday for the next full pay period for which timesheets have not already been submitted after the employee’s request is received. The payment/credits will be documented on the employee’s pay stub.

REQUEST FOR SPSL-22, RETRO CREDIT OR PAY
Revised 2/27/22

Page 1 of 2 ends

Employee Name: _____________________________________ EE ID#: ___________ Pursuant to Labor Code § 248.6 and § 248.7, I hereby request (circle only one):

1. COVID-19 Supplemental Paid Sick Leave (SPSL-22) (for current leave)

2. SPSL-22 Retroactive Adjustment
a. Leave Credit (employee used personal leave during the time period of 1/1/2022 to the effective date of this policy for a qualifying COVID-19 related reason listed below)
b. SPSL-22 Retroactive Payment (employee used Leave Without Pay during the time period of 1/1/2022 to the effective date of this policy for a qualifying COVID-19 related reason listed below)
Reason (circle below):

1. Employee subject to quarantine or isolation from a public health official.

2. Healthcare provider advises employee to quarantine or isolate due to COVID-19.

3. Employee is attending an appointment for themselves or a family member to receive a vaccine or a vaccine booster for protection against COVID-19 (limits apply).

4. Employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work or telework (limits apply).

5. Employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.

6. Employee is caring for a family member who is subject to an order or guidance described in #1 above or who has been advised to isolate or quarantine, as described in #2 above.

7. Employee is caring for a child, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

8. Employee tests positive for COVID-19.

9. A family member for whom the employee is providing care tests positive for COVID-19.

For SPSL-22 pay request for a current leave, provide expected dates of leave:

From ______/______/______ to ______/______/______
For retroactive leave credit/pay, provide the following information:

1. Dates of previous absence
From ______/______/______ to ______/______/______
REQUEST FOR SPSL-22, RETRO CREDIT OR PAY
Revised 2/27/22

Page 2 of 2 ends

Retroactive request information, continued.

2. Absence was originally processed as (check all that apply):
 Personal Sick Leave
 Family Sick Leave
 Vacation
 Comp Time
 Holiday Bank Time
 Leave Without Pay
Employee:

I understand SPSL-22 shall not exceed 80 hours, or the equivalent of two (2) weeks of my normal work schedule, prorated for part-time employees, subject to provisions of LC § 248.6 and § 248.7 and the City of Madera’ COVID-19 Emergency Policy #2. I certify that all information I have provided is true and correct.

Employee Signature_________________________________________ Date ________ Supervisor Review:

I have received a request from the stated employee to use SPSL-22 or process a retroactive adjustment. If this request was received orally, I have completed the form based on information provided to me by the employee to the best of my knowledge.

Supervisor Signature_________________________________________ Date ________ Employees may request SPSL-22 leave/credit/pay in writing or orally, but all requests should be processed on this form by the employee’s supervisor, and then forwarded to Human Resources. Human Resources may request additional documentation upon receiving this request, such as a copy of a doctor’s note, a health department letter regarding a COVID-19 quarantine order, test result, etc. See COVID-19 Emergency Policy #2 for full details and limitations.

How to Submit:
▪ Email completed forms to [email protected]
▪ Send via interoffice mail to HR
▪ Drop off at HR in City Hall.

Questions? Call HR at 661-5400, opt. 8 or x8704 from a City phone.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Second Reading and Adoption of an Ordinance Amending Section 2-1.21 of Chapter 1 of Title II of the Madera Municipal Code Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council Boundaries RECOMMENDATION:

Waive full reading and adopt an ordinance Amending Section 2-1.21 of Chapter 1 of Title II of the Madera Municipal Code Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council Boundaries SUMMARY:

Pursuant to Election Code section 21601, cities with by-district election systems are required to redraw their district boundary maps to ensure compliance with the California and federal Voting Rights Acts. The process to complete the redistricting requires a minimum of four public hearings and dedicated public outreach to ensure minority populations and communities of interest are aware of the redistricting effort and are provided with options to participate. The City held:
 Its first public hearing on October 20, 2021
 Its second public hearing on November 10, 2021
 Its third public hearing on February 2, 2022
 Its fourth public hearing on March 2, 2022
 Its fifth public hearing on March 16, 2022
DISCUSSION:

Every 10 years, cities with by-district election systems must use new census data to review and, if needed, redraw district lines to reflect how local populations have changed. This process, called redistricting, ensures all districts have a nearly equal population. The redistricting process for the City of Madera must be completed by April 17, 2022.

Council Meeting of: April 6, 2022
Agenda Number: ________
B-7
The City adopted its current district boundaries in 2011. The approved boundary map was drawn based on 2010 census data as required by law. The districts must now be redrawn using the 2020 census data and in compliance with the Fair Maps Act (the “Act”), which was adopted by the California legislature as AB 849 and took effect January 1, 2020.

Requirements for Redrawing District Boundaries
Under the Act, the City Council shall draw and adopt boundaries using the following criteria in the listed order of priority (Elections Code 21621(c)):

1. Comply with the federal requirements of equal population and the Voting Rights Act.

2. Be geographically contiguous.

3. Undivided neighborhoods and “communities of interest” (socio-economic geographic areas that should be kept together).

4. Display easily identifiable boundaries.

5. Be compact (do not bypass one group of people to get to a more distant group of people).

6. Shall not favor or discriminate against a political party.

Once the prioritized criteria are met, other traditional districting principles can be considered, such as:

1. Minimize the number of voters delayed from voting in 2022 to 2024.

2. Respect voters’ choices/continuity in office.

3. Future population growth.

By law, the City must hold at least four public hearings that enable community members to provide input on the drawing of district maps:
 At least one hearing must occur before the city draws draft maps.  At least two hearings must happen after the drawing of draft maps.  The fourth hearing can happen either before or after the drawing of draft maps.

To increase the accessibility of these hearings, the City has complied with the following steps:
 At least one hearing or workshop must occur on a Saturday, Sunday, or after 6:00 p.m. on a weekday.
 The City held a workshop on Saturday, December 4, 2021 at the John Wells Youth Center.  The City held a second workshop on Sunday, February 6, 2022 at the Pan Am Community Center.
 If a redistricting hearing is consolidated with another local government meeting, the redistricting hearing must begin at a pre-designated time.  Local public redistricting hearings must be made accessible with people with disabilities.

Determining population balance is typically done by measuring the spread, or deviation, between the least populated district and the greatest populated district. Deviations of 10% or less are generally considered acceptable under U.S. Supreme Court rulings on equal protection. The City’s population is 66,627. The ideal population of a Council district is one-sixth of that population, or 11,105.

Current District Boundaries
Analysis of the City’s current district boundaries, adjusted for the 2020 Census data, shows the districts are no longer population balanced as required by law. In previous staff reports, the City’s population was listed as 65,954, with a deviation of 31.9%. Once the complete and accurate boundary files for the City were received and processed by the City’s redistricting consultant, it was determined that not only did the City’s total population increase, the populations in districts were revised and the deviation adjusted accordingly. District 6 is significantly overpopulated by 16.15% and District 3 is significantly under populated at -12.60% for a combined total deviation of 28.75%.

For these reasons, the district boundaries must be adjusted to achieve a population balance of 10% or less.

Minority Voters
Another consideration in the drawing of district boundaries is the distribution of minority voters throughout the City and whether there is a possibility of creating a majority/minority voting district as required under the federal Voting Rights Act. It is important that the analysis of the 2020 Census Data review the ethnicity demographics, specifically voting age populations (VAP) and Citizen Voting Age Populations (CVAP). Upon review of the City’s VAP and CVAP data, all six districts are currently majority/minority Hispanic voting districts. Upon rebalancing the populations, care was taken to preserve those demographic characteristics
Maps
The map and accompanying demographic information of the City’s current districts is attached to this report (Attachment 1). This map of the City’s districts was updated to include parcels that were added to the City’s jurisdiction since the 2020 census. In previous staff reports, the City’s population was listed as 65,954. The ideal population of a Council district is one-sixth of that population and was previously listed as 10,992. With the update, the City’s existing population is 66,627 and the ideal population for each district is 11,105.

The City’s Redistricting consultant initially prepared three draft map options (Map Options 1, 2, and 3) and a member of the public submitted a draft map (Map Option 4), for Council’s consideration at the third public hearing held on February 2, 2022. At that hearing, Council moved to proceed with Map Options 1 and 2 and report back any public input received from the February 6, 2022 community workshop. Two additional public maps, Map Options 5 and 6 were submitted. At the fourth public hearing on March 2, 2022, the City Council identified Map Option 5 as the preferred map. At the fifth public hearing on March 16, 2022, the City Council introduced the Ordinance. The map is summarized below, and complete demographic information can be found attached to this report (Attachment 2). Further, an online tool for closely examining the boundaries, with zoom and search capabilities, is available at the following link:

Online Map Viewing
Map Option 5
 Option 5 was received from a member of the public using the online mapping tool  Preserves the core of existing districts and bears resemblance to the existing map, particularly with regard to Districts 1, 2, 4 and 6
 The districts are compact and contiguous
 It is population balanced with a deviation of 2.85%
 All six districts represent a majority/minority Hispanic voting district Next Steps
At this time, staff requests Council waive full reading and adopt the Ordinance approving the selection of Map Option 5 as the redrawn Council electoral boundaries. These district boundaries will be first implemented for the November 2022 General Municipal Election. As noted above, the deadline for the City of Madera to complete the redistricting process is April 17, 2022.

FINANCIAL IMPACT:

Costs associated with redistricting-related work includes the following:
 Contract with BB&K totaling $50,000
 Various staff time and City Attorney fees
CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The requested action is not addressed in the vision or action plans and does not conflict with any of the actions or goals contained in that plan.

ALTERNATIVES:

Council must adopt the ordinance at this regular Council meeting to meet the April 17, 2022 deadline to complete the redistricting process.

ATTACHMENTS:

1. Attachment 1: Existing boundaries with demographic analysis

2. Attachment 2: Proposed map option 5 with demographic analysis

3. Attachment 3: Ordinance
Attachment 1
Existing Districts with 2020 Census Data Analysis
District
Total
Population
Raw
Population
%
Population
CVAP*19
Total
CVAP19
NL**Whi
te
CVAP19
NL Black
CVAP
Hispanic
CVAP19
Not
Hispanic
CVAP19
NL
AIAN***
CVAP19

NL ASIAN
CVAP19
NL
Hawaiian
CVAP19
NL Other
1 11,402 298 2.68% 6,670 2,742 75 3,396 3,340 23 448 - 32 2 11,964 860 7.74% 6,429 2,054 472 3,625 2,758 42 18 1 31 3 9,705 -1,400 -12.60% 3,883 800 109 2,807 1,066 15 88 - 13 4 10,640 -465 -4.18% 4,135 928 160 2,834 1,262 49 - - 16 5 10,018 -1,087 -9.78% 3,944 664 650 2,528 1,434 7 43 - 33 6 12,898 1,794 16.15% 5,523 1,017 407 3,957 1,541 1 61 - 2 Total 66,627
Ideal 11,105 Deviation 28.75%
*CVAP = Citizen Voting Age Population
**NL = Non Latino
***AIAN = American Indian Alaskan Native
Attachment 2
Map Option 5 with 2020 Census Data Analysis
District
Total
Population
Raw
Deviation
%
Population Latino
CVAP*19
Total
CVAP19
NL**
White
CVAP19
NL Black
CVAP
Hispanic
CVAP19
Not
Hispanic
CVAP19
NL
AIAN***
CVAP19

NL ASIAN
CVAP19
NL
Hawaiian
CVAP19
NL Other
1 11,110 6 0.05% 7,183 6,614 2,625 137 3,324 3,313 24 431 - 35 2 10,963 -142 -1.27% 8,216 5,770 1,856 406 3,324 2,425 41 17 1 11 3 10,988 -117 -1.05% 9,303 4,533 1,100 135 3,119 1,410 15 104 - 14 4 11,013 -92 -0.82% 9,917 4,285 947 162 2,943 1,302 49 - - 17 5 11,279 175 1.57% 9,725 4,625 978 551 2,961 1,664 4 28 - 49 6 11,274 170 1.53% 9,403 4,758 699 482 3,476 1,287 4 78 - 1 Total 66,627
Ideal 11,105 Deviation 2.85%
*CVAP = Citizen Voting Age Population
**NL = Non Latino
***AIAN = American Indian Alaskan Native
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING SECTION 2-1.21 OF CHAPTER 1 OF TITLE

II OF THE MADERA MUNICIPAL CODE REGARDING BY-DISTRICT

ELECTIONS, ADJUSTING THE BOUNDARIES OF CITY COUNCIL

ELECTION DISTRICTS AND CONFIRMING SUCH REVISED COUNCIL

DISTRICT BOUNDARIES
WHEREAS, the United States Census Bureau is required by Article I, Section 2, of the United States Constitution to conduct an accurate count of the population every ten years; and WHEREAS, California Elections Code § 21601 requires that following each decennial federal census, and using that census as a basis, the Council shall, by ordinance or resolution, adjust the boundaries of any or all of the Council election districts of the City so that the districts shall be substantially equal in population as required by the United States Constitution, California Constitution, and the Federal Voting Rights Act. In establishing the boundaries of the districts the Council must give consideration to the following factors in the following priority: (a) contiguity of districts, (b) respecting communities of interest, (c) drawing easily identifiable districts through use of natural or artificial boundaries, and (d) compactness of territory in districts; and
WHEREAS, the City of Madera electors adopted Ordinance No. 866 C.S. providing that the City be divided into six Council districts and that Council Members for those districts be elected by district, and said ordinance is codified in Title II, Chapter 1 of the Madera Municipal Code; and WHEREAS, California Elections Code § 21602 requires that the Council adopt an ordinance amending Council districts no later than April 17, 2022; and WHEREAS, on September 27, 2021, the Census Bureau sent 2020 Census data to the State of California with an official population estimate of 66,627 residents for the City of Madera; and WHEREAS, the City Council of the City of Madera ("City Council") held four public hearings on October 20, 2021, November 3, 2021, February 2, 2022, and March 2, 2022, where the Council received briefings from the City’s demographic consultant relating to the redistricting process and state and federal redistricting criteria, including the California Elections Code, the Federal Voting Rights Act and the United States Constitution, heard public testimony, and directed staff and the City's demographic consultant to prepare draft Council district maps for consideration; and
WHEREAS, in addition, City staff conducted public outreach by way of print and digital advertisements and public workshops; and
WHEREAS, at the February 2, 2022 and March 2, 2022 public hearings, the Council received a presentation of several draft maps prepared by the City's demographic consultant for compliance with applicable laws and standards and reviewed additional maps submitted by the public; and
WHEREAS, at the March 2, 2022 public hearing, the City Council agreed on Map 5, designating it as the preferred map and directed that it be presented to the Council for adoption by Ordinance; and
WHEREAS, at each of the public hearings on redistricting, the Council heard testimony relating to “communities of interest,” which led the Council to reach the following determinations about communities of interest on the preferred map, as required under federal and state law:
(1) The election districts are geographically contiguous. The districts are arrayed in a simple and logical form without any islands and with minimal intrusions from the area of one district into another;
(2) To the extent practicable, the preferred map respects the geographic integrity of local neighborhoods and local communities of interest. The Council heard testimony about what constitutes communities of interest in the public’s view. (3) The election districts are easily identifiable and understandable by residents. The districts in the preferred map form a relatively simple pattern. (4) To the extent practicable, the election districts are geographically compact. Their configurations for the most part are compact, simple shapes, with nearby populations included in the same districts.
(5) The election districts are balanced in terms of total population and voting age population. The districts are well within the one-person/one-vote deviations permitted under federal and state voting rights laws.
(6) The election districts conform to concentration of minority voters. The preferred map creates six majority/minority voting districts.

WHEREAS, all information in the staff reports, maps, presentations, Council debate and public testimony referenced above is hereby incorporated into this decision and serves as evidentiary basis for these findings and legislative decision.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA DOES ORDAIN AS FOLLOWS:

SECTION 1. This Ordinance is adopted following four noticed City Council public hearings as required by California Elections Code section 21607.1 and in compliance with the federal law, the California Fair Maps Act, and the Madera Municipal Code.

SECTION 2. Amendment. Section 2-1.21 (Establishment of Council districts) of Chapter 1 (City Council) of Title II (Administration) of the Madera Municipal Code is hereby amended to read as follows:
§ 2-1.21 ESTABLISHMENT OF COUNCIL DISTRICTS.
(A) The voter-approved districting plan adopted by Ordinance 890 C.S. and establishing six Council districts shall be adjusted by ordinance of the City Council to equalize population among the districts within one year after each census has been completed and the census data provided to the city. The adjusted boundaries and the number of each of the six electoral districts for City Council are set forth in subsection (C), including a map of the districts. Any districting plan shall be adopted by ordinance subject to referendum.

The City Clerk is authorized to make non-substantive technical adjustments to the district boundaries not affecting the population of any district, the eligibility of candidates, or the residence of elected officials within any district.

(B) Effective for all by-district Council offices newly elected at the November 8, 2022, General Municipal Election and at each General Municipal Election thereafter, each Council district shall be assigned a district number, with districts numbered one through six as indicated in subsection (C). The Council members of the three even-numbered districts shall be elected by-district in November of 2024 and every four years thereafter for a term of four years. The Council members of the remaining three odd-numbered districts shall be elected by-district in November 2022 and every four years thereafter for a term of four years. Except as set forth in subsection (D) below, all persons appointed to fill vacancies on the City Council and all persons elected to fill vacancies on the City Council at a special municipal election shall reside within the district to which they are appointed or elected.
(C) District Boundaries. The Council member districts of the City shall have the following legal boundaries:

1. District 1.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: Beginning at the point of intersection of the Madera city line and Ave 14, and proceeding northerly and westerly along the Madera city line to the Madera city line and Rd 23, and proceeding northerly and easterly along the Madera city line the Madera City line and Ave 17, and proceeding easterly and northerly along the Madera city line to the Madera city line and Schmidt Creek Wy, and proceeding easterly and southerly along the Madera city line to the Madera city line, and proceeding easterly along the Madera city line to the Madera city line and Arnold Wy and proceeding southerly along the Madera city line to the Madera city line and Sharon Blvd, and proceeding southerly along the Madera city line and Sharon Blvd to Ellis Street, and proceeding westerly along Ellis Street to Avenue 16, and proceeding southerly along N Schnoor St to Foxglove Way, and proceeding westerly along Foxglove Way to N Granada Dr, and proceeding southerly along N Granada Dr to W Cleveland Ave, and proceeding easterly along W Cleveland Ave to N Schnoor St, and proceeding southerly along N Schnoor St to Sunset Ave, and proceeding easterly along Sunset Ave to N Pine St, and proceeding southerly along N Pine St to Howard Rd, and proceeding westerly along Howard Rd to Mainberry Dr, and proceeding northerly along Mainberry Dr to Sunset Ave, and proceeding westerly along Sunset Ave to Westberry Blvd, and proceeding southerly along Westberry Blvd to Westgate Dr, and proceeding westerly along Westgate Dr to Kent Dr, and proceeding southerly along Kent Dr to Winter Wy, and proceeding westerly along Winter Wy to Kent Dr, and proceeding southerly along Kent Dr to Ren Way, and proceeding easterly along Ren Way to Westberry Blvd, and proceeding southerly along Westberry Blvd to Ave 14, and proceeding westerly along Ave 14 to the Madera city line and northerly and westerly along the Madera city line to the point of beginning.

2. District 2.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: 1. Beginning at the point of intersection of Kent Dr and Ren Way, and proceeding northerly along Kent Dr to Winter Wy,, and proceeding easterly along Winter Wy, to Kent Dr, and proceeding northerly along Kent Dr to Westgate Dr, and proceeding easterly along Westgate Dr to Westberry Blvd, and proceeding northerly along Westberry Blvd to Sunset Ave, and proceeding easterly along Sunset Ave to Mainberry Dr, and proceeding southerly along Mainberry Dr to Howard Rd, and proceeding easterly along Howard Rd to W Olive Ave, and proceeding easterly along W Olive Ave to Olive Ave, and proceeding easterly along Olive Ave to W Olive Ave, and proceeding easterly along W Olive Ave to unnamed Ramp, and proceeding easterly along unnamed Ramp to W Olive Ave, and proceeding easterly along W Olive Ave to S Madera Ave, and proceeding southerly along S Madera Ave to the Parkwood/Madera census designated place/city line, and proceeding southerly along the Parkwood/Madera census designated place/city line to the Madera city line, and proceeding westerly along the Madera city line to Ave 14, and proceeding easterly along Ave 14 to Howard Rd, and proceeding northerly along Howard Rd to Westberry Blvd, and proceeding northerly along Westberry Blvd to Ren Way, and proceeding westerly along Ren Way to the point of beginning. 2. As well as all of the region bounded by the Madera city line. 3. Except for all of the region bounded by the Madera city line.

3. District 3.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: Beginning at the point of intersection of Foxglove Way and N Granada Dr, and proceeding easterly along Foxglove Way to N Schnoor St, and proceeding northerly along N Schnoor St to Ave 16, and proceeding westerly along Ave 16 to State Rte 99, and proceeding southerly along State Rte 99 to nonvisible boundary, and proceeding northerly along nonvisible boundary to unnamed Ramp, and proceeding southerly along unnamed Ramp to nonvisible boundary, and proceeding northerly along nonvisible boundary to the Madera city line, and proceeding easterly along the Madera city line to Austin St, and proceeding southerly along Austin St to E Cleveland Ave, and proceeding easterly along E Cleveland Ave to N Lake St, and proceeding southerly along N Lake St to Fresno River, and proceeding westerly along Fresno River to N D St, and proceeding southerly along N D St to E 3rd St, and proceeding westerly along E 3rd St to W 3rd St, and proceeding westerly along W 3rd St to N H St, and proceeding northerly along N H St to Union Pacific RR, and proceeding westerly along Union Pacific RR to N I St, and proceeding northerly along N I St to Roberts Ave, and proceeding westerly along Roberts Ave to N Pine St, and proceeding southerly along N Pine St to N Park Dr, and proceeding easterly along N Park Dr to Foster Ave, and proceeding southerly along Foster Ave to Sunset Ave, and proceeding westerly along Sunset Ave to N Schnoor St, and proceeding northerly along N Schnoor St to W Cleveland Ave, and proceeding westerly along W Cleveland Ave to N Granada Dr, and proceeding northerly along N Granada Dr to the point of beginning.

4. District 4.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: Beginning at the point of intersection of Austin St and E Cleveland Ave, and proceeding northerly along Austin St to the Madera city line, and proceeding easterly/southerly along the Madera city line to Raymond Rd, and proceeding southerly along Raymond Rd to Tozer St, and proceeding easterly along Tozer St to Fresno River, and proceeding westerly along Fresno River to N Lake St, and proceeding northerly along N Lake St to E Cleveland Ave, and proceeding westerly along E Cleveland Ave to the point of beginning.

5. District 5.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: Beginning at the point of intersection of Roberts Ave and N Pine St, and proceeding easterly along Roberts Ave to N I St, and proceeding southerly along N I St to Union Pacific RR, and proceeding easterly along Union Pacific RR to N H St, and proceeding southerly along N H St to W 3rd St, and proceeding easterly along W 3rd St to E 3rd St, and proceeding easterly along E 3rd St to N D St, and proceeding northerly along N D St to Fresno River, and proceeding easterly along Fresno River to Tozer St, and proceeding westerly along Tozer St to Raymond Rd, and proceeding northerly along Raymond Rd to the Madera city line, and proceeding easterly/southerly along the Madera city line to Sunrise Ave, and proceeding westerly along Sunrise Ave to E 11th St, and proceeding westerly along E 11th St to S D St, and proceeding northerly along S D St to E 10th St, and proceeding westerly along E 10th St to S E St, and proceeding northerly along S E St to E 9th St, and proceeding westerly along E 9th St to S Gateway Dr, and proceeding southerly along S Gateway Dr to S Madera Ave, and proceeding southerly along S Madera Ave to W Olive Ave, and proceeding westerly along W Olive Ave to unnamed Ramp, and proceeding westerly along unnamed Ramp to W Olive Ave, and proceeding westerly along W Olive Ave to Olive Ave, and proceeding westerly along Olive Ave to W Olive Ave, and proceeding westerly along W Olive Ave to N Pine St, and proceeding northerly along N Pine St to Sunset Ave, and proceeding easterly along Sunset Ave to Foster Ave, and proceeding northerly along Foster Ave to N Park Dr, and proceeding westerly along N Park Dr to N Pine St, and proceeding northerly along N Pine St to the point of beginning.

6. District 6.

The region bounded and described as follows: All of that portion of Madera County bounded and described as follows: Beginning at the point of intersection of E 9th St and S Gateway Dr, and proceeding easterly along E 9th St to S E St, and proceeding southerly along S E St to E 10th St, and proceeding northerly along E 10th St to S D St, and proceeding southerly along S D St to E 11th St, and proceeding easterly along E 11th St to Sunrise Ave, and proceeding easterly along Sunrise Ave to Ave 14 1/2, and proceeding easterly along Ave 14 1/2 to the Madera city line, and proceeding easterly along the Madera city line to the Parksdale/Madera census designated place/city line, and proceeding westerly along the Parksdale/Madera census designated place/city line to the Madera city line, and proceeding southerly along the Madera city line to the Parkwood/Madera census designated place/city line, and proceeding westerly along the Parkwood/Madera census designated place/city line to S Madera Ave, and proceeding northerly along S Madera Ave to S Gateway Dr, and proceeding northerly along S Gateway Dr to the point of beginning.] The foregoing district boundaries are depicted on the “City Council District Boundaries Map” in Ordinance ___ C.S. and on file in the City Clerk’s Office. These boundaries will remain in effect until amended by ordinance as set forth herein and required by law. (D) Notwithstanding any other provision of this Section, and pursuant to California Elections Code § 21606 (a) and (b), each of the Council Members currently in office at the time this Ordinance takes effect shall continue in office until the expiration of the full term to which he or she was regularly elected or appointed. Any vacancy in or recall election for a Council term currently in effect shall be filled based on the Council districts in effect at the time the current Council term was last regularly elected.

SECTION 3. Continuation of Council Elections by District. City Council elections shall continue to be conducted "by districts" in six districts as set forth herein, with a Mayor separately elected at-large. The term ‘by district’ shall mean election of members of the legislative body by voters of the district alone,” as provided in Government Code § 34871(d).

SECTION 4. Conflicting Provisions. All ordinances and resolutions, or parts thereof in conflict with this Ordinance are hereby repealed.

SECTION 5. Effectuation. The City Manager and City Clerk are directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Clerk or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Clerk shall consult with the City Manager and City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts.

SECTION 6. Transmittal to County. The City Clerk is hereby directed to provide a certified copy of this Ordinance to the Madera County Registrar of Voters and of the GIS Shapefile reflecting the adjusted boundaries for use in subsequent Madera City Council Elections.

SECTION 7. Compliance with California Environmental Quality Act. This activity is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub.

Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines, (Cal. Code Regs., tit. 14, § 15000 et seq.) §§ 15061(b)(3), 15320, and 15378(b)(3). The redistricting process is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event the transition process does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) None of the exceptions to the exemptions found in State CEQA Guidelines, § 15300.2 apply.

SECTION 8. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

SECTION 9. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.

SECTION 10. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Madera, pursuant to all legal requirements.

PASSED, APPROVED, AND ADOPTED this 6th day of April, 2022.

Santos Garcia, Mayor

I, Alicia Gonzales, City Clerk of the City of Madera, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Madera held on the 16th day of March, 2022, and was adopted at a regular meeting of the City Council of the City of Madera on the 6th day of April, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Alicia Gonzales, City Clerk

REPORT TO THE CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 6, 2022
Agenda Item: C-1
Gary Conte, Planning Manager
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Torres Way General Plan Amendment (GPA 2021-01) and related Negative Declaration (ENV 2021-64) RECOMMENDATION:

Hold a public hearing, make the necessary findings, and adopt a resolution adopting the Initial Study/Negative Declaration and approve a General Plan Land Use designation amendment from LD (Low Density Residential) to HD (High Density Residential)
PROPOSAL:

A General Plan Amendment for the properties at the west side of Torres Way. The proposal includes an amendment to the General Plan Land Use designation from LD (Low Density Residential) to HD (High Density Residential). Pursuant to the California Environmental Quality Act (CEQA), the City prepared an Initial Study/Negative Declaration for the proposed project. No development is proposed for the 1.18- acre site as part of this proposal at this time.

Table 1: Project Overview
Project Number: General Plan Amendment (GPA) 2021-01
Applicant: Alfredo Martinez
Property Owner: Mario Nava
Location: West side of Torres Way between West Lincoln Avenue and West South Street Project Area: 1.18 acres, 51,400 square feet
Plan Land Use: LD (Low Density Residential)
Zoning District: R3 (High Density)
Site
Characteristics
The project site is vacant with surrounding parcels predominantly developed with single family and multifamily residences to the north, south and east. To the west of the site is a large overflow parking area associated with Madera 2, a drive-in movie theatre. A small number of surrounding sites are undeveloped. Street frontage improvements vary between parcels, with some parcel frontages undeveloped and others including curb, gutter, and sidewalk.

SUMMARY:

The applicant, Mario Nava, is proposing a General Plan Amendment (GPA 2021-01) to bring the current R3 (High Density Residential) zoning district into consistency with the General Plan. Should the GPA be adopted, the applicant intends to develop one lot with a duplex residential unit consistent with the R3 zoning standards; however, the City does not currently have a building permit application for development.

It is noted that the Madera Municipal Code (MMC) allows single family dwellings and duplex dwellings to be reviewed ministerially as part of the building permit application. The duplex is anticipated to provide compatible single-family residences surrounding the site. The GPA is compatible with surrounding land uses and the project site is consistent with development standards contained within the Zoning Ordinance, General Plan and other applicable City plans and policies.

SURROUNDING LAND USES:

Table 2: Bordering Site Information
Direction Existing Use General Plan Designation Zone District North Single family residential Low Density R3 – High Density East Single family residential Low Density R1 - Low Density South Vacant lot with single family
residential beyond
Low Density C1 – Commercial
West Parking lot associated with drive-in
movie theater
High Density R3 – High Density
ANALYSIS:

The MMC establishes procedures for the review and approval of GPAs (Section 10-3.1501). Additional development standards exist in the MMC, such as parking, setback, height, etc. for when physical development comes forward on the site. In addition to the MMC, the City’s General Plan includes community design, land use, circulation and infrastructure goals and policies specific to development within the City. The GPA is supported by policies within the Housing Element which include Policy H-1.1; Policy H-1.2; Policy H-1.3; and Policy H-3.2, discussed below in more detail.

The project proposes a GPA from LD (Low Density) residential to HD (High Density) residential land use designation. Enacting this amendment will bring continuity to the form of surrounding General Plan land use designations in addition to allowing the underlying zoning district to then become consistent for the current R3 (High Density) residential zoning district.

The General Plan in Chapter 8 ‘Land Use Element’ identifies low density residential as:
“…residential development at a density of 2.1 to 7 units per acre, with a target density of 5.25 units per acre. The Low Density Residential category represents the traditional single-family neighborhood with a majority of single-family detached homes. This is the predominant land use category of the City’s residential areas. “
High density residential is identified as:
“…residential development at a range of 15.2 To 50 units per acre, with a target density of 22.5 units per acre. High density residential is the most urban residential category available. The predominant style of development is larger apartment and condominium complexes. Vertical mixed-use projects with residential use are typically developed in the high-density category.

Parking for these facilities is often provided in traditional surface lots located around the complex, although at higher densities parking may be in a parking structure or underground. This designation is intended to be applied to lands within walking distance of existing or planned shopping districts, and in Village Centers”
General Plan Amendment
The proposed project would be consistent with the General Plan as it recognizes the natural evolution of land uses over time. The General Plan currently designates the project site as LD (Low Density Residential) land use. The low-density designation provides for residential development at a density of 2.1 to 7 units per acre, with this category representing the traditional single-family neighborhood. This designation does not reflect the site-specific surroundings of the site or the opportunity for higher density designations where appropriate. The R3 zone allows for a greater number of residential units than the LD designation. The R3 zoning district allows for residential development at a ratio of one unit for every 1,800 square feet of site area. This amendment would promote the goals, policies, and objectives of the General Plan in the following housing policy categories:
 Policy H-1.1: The City shall ensure continued availability of suitable sites for construction of a variety of housing.
 Policy H-1.2: The City shall promote infill development and reuse of underutilized parcels, consistent with maintaining or enhancing the positive qualities of the surrounding neighborhoods.
 Policy H-1.3: Where appropriate, the City shall encourage developers/builders to develop their projects at the maximum density allowed under the General Plan land use designations and zoning provisions.
 Policy H-3.2: The City shall work to improve housing availability and conditions of lower- income households.

The proposed GPA adapts to changing needs to ensure continued availability of housing sites, promoting infill development, maximizing density and improving housing availability. The GPA promotes the fulfillment of these policy objectives.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) REVIEW:

The proposed project has been reviewed for compliance with CEQA. The City has prepared an initial study and determined that the project could not have a significant effect on the environment, and that a Negative Declaration is appropriate for this project. The Initial Study/Negative Declaration (IS/ND) was published for a 21-day review and comment period commencing on February 10, 2022 and ending on March 4, 2022. No comments have been received as of the date of this report.

PLANNING COMMISSION REVIEW:

The Planning Commission held a public hearing to consider the project at their regular meeting on March 8, 2022. No members of the public addressed the Commission on this item. On a 5-0 vote, the Planning Commission adopted Resolution No. 1906, recommending that the City Council Adopt the proposed project and related Initial Study/Negative Declaration. The Planning Commission resolution recommending approval of the project is included in Attachment 9.

PUBLIC NOTICE:

Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Public notification also consisted of publishing a notice in the local newspaper and notification by mail of owners and occupants within at least a 300-foot radius of the subject property.

FISCAL IMPACT:

The applicant paid $6,225 in Planning Department entitlement fees to offset the cost associated with processing GPA 2021-01. Additional fees will be required from the Planning, Engineering and Building Departments in conjunction with on-site development, civil improvement plans and building plan check and permitting.

ALTERNATIVES:

The Council could consider alternatives other than the Planning Commission and staff’s recommendation for approval of the General Plan amendment. Those include:

1. Denial of the request for a General Plan amendment. Should the request be denied, the subject site would remain subject to the current General Plan Land Use designation.

2. Continue the item with direction to staff to provide additional information so as to allow the Council time to digest that information in advance of a decision.

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. Vicinity Map

2. Aerial Photo

3. General Plan Land Use Map - existing

4. General Plan Land Use Map - proposed

5. Zoning Map

6. Site Plan

7. City Council Resolution

8. Initial Study/Negative Declaration (IS/ND) for SPR 2021-01

9. Planning Commission Resolution No. 1906
Attachment 1: Vicinity Map
Attachment 2: Aerial Photo
Attachment 3: General Plan Land Use Map - Existing

City of Madera
General Plan
Land Use Map
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Attachment 5: Zoning Map
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Attachment 6: Site Plan

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Madera Unified
City of Madera
County of Madera, Calif.
1952
Attachment 7: City Council Resolution
RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING

THE INITIAL STUDY/NEGATIVE DECLARATION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT AND APPROVING THE AMENDMENT OF

THE GENERAL PLAN LAND USE DESIGNATION AT THE WEST SIDE OF

TORRES WAY BETWEEN WEST LINCOLN AVENUE AND WEST SOUTH

STREET FROM THE LD (LOW DENSITY) TO HD (HIGH DENSITY)
WHEREAS, State Law requires that local agencies adopt General Plans containing specific mandatory elements; and
WHEREAS, the City of Madera has adopted a Comprehensive General Plan Update and Environmental Impact Report, and the City of Madera is currently in compliance with State mandates relative to Elements of the General Plan; and
WHEREAS, State law also provides for periodic review, updates, and amendments of its various plans; and
WHEREAS, a proposal has been made requesting an amendment to the Madera General Plan amending the land use designation for approximately 1.18 acres of property located at the west side of Torres Way from LD (Low Density) land use designation to the HD (High Density) land use designation, as shown in the attached Exhibit A; and WHEREAS, the proposed General Plan amendment will provide the required consistency between the General Plan and Zoning Ordinance; and
WHEREAS, the proposed General Plan amendment is compatible with the neighborhood and not expected to be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or the City; and
WHEREAS, the City of Madera, acting as the Lead Agency, prepared an initial study and Negative Declaration (IS/ND) for the project in compliance with the California Environmental Quality Act; and
WHEREAS, following a public hearing on March 8, 2022, the Planning Commission adopted Resolution No. 1906, recommending adoption of the IS/ND, and approval of the General Plan Amendment, which resolution is incorporated herein by reference and available for review at City Hall during normal business hours; and
WHEREAS, the Negative Declaration, General Plan amendment were distributed for public review and comment to various local agencies and groups, and notice of public hearing was given by mailed and published notice, in accordance with the applicable State and Municipal Codes and standard practices; and
---
WHEREAS, based upon the testimony and information presented at the hearing, including the Initial study and Negative Declaration and all evidence in the whole record pertaining to this matter, the City Council found that the Negative Declaration has been prepared pursuant to the California Environmental Quality Act, that there is no substantial evidence that the project will have a significant effect on the environment, and that the document reflects the independent judgment of the City of Madera, and was adopted in accordance with the California Environmental Quality Act; and
WHEREAS, the City Council has completed its review of the staff report and documents submitted for the proposed project, evaluated the information and considered testimony received as a part of the public hearing process.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MADERA AS FOLLOWS:

1. The above recitals are true and correct.

2. An environmental assessment initial study was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA) Guidelines.

This process included the distribution of requests for comment from other responsible or affected agencies and interested organizations. Preparation of the environmental assessment necessitated a thorough review of the proposed project and relevant environmental issues.

Based on this review and assessment, the City Council finds there is no substantial evidence in the record that this project may have a significant direct, indirect or cumulative effect on the environment, and that a Negative Declaration is appropriate for this project. The City Council further finds the Initial Study and Negative Declaration were timely and properly published and noticed as required by CEQA, and no comments were received by the City within the 21-day comment period. The Council hereby adopts the Initial Study/Negative Declaration.

3. Based on the testimony and information presented at the hearing, and all of the evidence in the whole of the record pertaining to this matter, the City Council hereby approves the amendment of the City of Madera General Plan Land Use Map asspecified in attached Exhibit “A” which is incorporated by reference.

4. Based on the testimony and information presented at the hearing, and all of the evidence in the whole of the record pertaining to this matter, the City Council hereby finds that the proposed amendment to the City of Madera General Plan Land Use Map is hereby found consistent with all elements of the Madera General Plan.

5. This resolution is effective upon adoption.
* * * * *
EXHIBIT ‘A’
Attachment 8: Initial Study/Negative Declaration (IS/ND) for GPA 2021-01 Torres General Plan Amendment
(GPA 2021-01, ENV 2021-64)
Initial Study / Negative Declaration
February 2022
Prepared by:

Planning Department
205 W. 4th Street
Madera, CA 93637
The City of
MADERA
Table of Contents
Torres General Plan Amendment
February 2022 i
Table of Contents
Introduction..........................................................................................................................1-1 Regulatory Information ............................................................................................................1-1 Document Format....................................................................................................................1-1 Project Description ...............................................................................................................2-1 Project Background ..................................................................................................................2-1 Project Title .............................................................................................................2-1 Lead Agency Name and Address .............................................................................2-1 Contact Person and Phone Number........................................................................2-1 Study Prepared By ...................................................................................................2-1 Project Location.......................................................................................................2-1 Latitude and Longitude............................................................................................2-1 General Plan Designation ........................................................................................2-1 Zoning......................................................................................................................2-2 Description of Project..............................................................................................2-2 Site and Surrounding Land Uses and Setting ...........................................................2-2 Other Public Agencies Whose Approval May Be Required ......................................2-3 Consultation with California Native American Tribes..............................................2-3 Determination ......................................................................................................................3-8 Environmental Factors Potentially Affected.............................................................................3-8 Determination ..........................................................................................................................3-9 Impact Analysis.....................................................................................................................4-1 Aesthetics.................................................................................................................................4-1 Impact Assessment..................................................................................................4-1 Agriculture and Forestry Resources .........................................................................................4-3 Impact Assessment..................................................................................................4-3 Air Quality.................................................................................................................................4-5 Impact Assessment..................................................................................................4-5 Biological Resources.................................................................................................................4-8 Impact Assessment..................................................................................................4-8 Cultural Resources..................................................................................................................4-10 Impact Assessment................................................................................................4-10 Chapter 1

1.1 1.2
Chapter 2

2.1 2.1.1

2.1.2 2.1.3

2.1.4 2.1.5

2.1.6 2.1.7

2.1.8 2.1.9

2.1.10 2.1.11

2.1 .12
Chapter 3

3.1 3.2
Chapter 4

4.1 4.1.1

4.2 4.2.1

4.3 4.3 .1

4.4 4.4.1

4.5 4.5.1
Table of Contents
Torres General Plan Amendment
February 2022 ii
Energy ....................................................................................................................................4-12 Impact Assessment................................................................................................4-12 Geology and Soils ...................................................................................................................4-13 Impact Assessment................................................................................................4-14 Greenhouse Gas Emissions.....................................................................................................4-16 Impact Assessment................................................................................................4-16 Hazards and Hazardous Materials..........................................................................................4-18 Impact Assessment................................................................................................4-18 Hydrology and Water Quality .................................................................................................4-21 Impact Assessment................................................................................................4-22 Land Use and Planning ...........................................................................................................4-24 Impact Assessment................................................................................................4-24 Mineral Resources..................................................................................................................4-25 Impact Assessment................................................................................................4-25 Noise ......................................................................................................................................4-26 Impact Assessment................................................................................................4-26 Population and Housing .........................................................................................................4-28 Impact Assessment................................................................................................4-28 Public Services........................................................................................................................4-29 Impact Assessment................................................................................................4-29 Recreation ..............................................................................................................................4-30 Impact Assessment................................................................................................4-30 Transportation........................................................................................................................4-31 Impact Assessment................................................................................................4-31 Tribal Cultural Resources........................................................................................................4-33 Impact Assessment................................................................................................4-33 Utilities and Service Systems..................................................................................................4-35 Impact Assessment................................................................................................4-35 Wildfire...................................................................................................................................4-37 Impact Assessment................................................................................................4-37 CEQA Mandatory Findings of Significance..............................................................................4-39 Impact Assessment................................................................................................4-39

4.6 4.6.1

4.7 4.7.1

4.8 4.8.1

4.9 4.9.1

4.10 4.10.1

4.11 4.11. 1

4.12 4.12.1

4.13 4.13 .1

4.14 4.14.1

4.15 4.15 .1

4.16 4.16.1

4.17 4.17.1

4.18 4.18.1

4.19 4.19.1

4.20 4.20.1

4.21 4.21.1
Table of Contents
Torres General Plan Amendment
February 2022 iii
List of Figures
Figure 2-1: Regional Location.....................................................................................................................2-4 Figure 2-2: Aerial ........................................................................................................................................2-5 Figure 2-3: Zone District Map.....................................................................................................................2-6 Figure 2-4: General Plan Land Use Designation Map .................................................................................2-7 List of Tables
Table 2-1 Existing Uses, General Plan Designations, and Zone Districts of Surrounding Properties..........2-2 Chapter 1 Introduction
Torres General Plan Amendment
February 2022 1-1
Introduction
The City of Madera has prepared this Initial Study/ Negative Declaration (IS/ND) on behalf of Alfredo Martinez (applicant) and Mario Nava (owner) to address the environmental effects of the Torres General Plan Amendment (Project). This document has been prepared in accordance with the California Environmental Quality Act (CEQA), Public Resources Code Section 21000 et. seq. The City of Madera is the CEQA lead agency for this proposed Project.

The site and the proposed Project are described in detail in Chapter 2 Project Description.

Regulatory Information
An Initial Study (IS) is a document prepared by a lead agency to determine whether a project may have a significant effect on the environment. In accordance with California Code of Regulations Title 14 (Chapter 3, Section 15000, et seq.)-- also known as the CEQA Guidelines-- Section 15064 (a)(1) states that an environmental impact report (EIR) must be prepared if there is substantial evidence in light of the whole record that the proposed Project under review may have a significant effect on the environment and should be further analyzed to determine mitigation measures or project alternatives that might avoid or reduce project impacts to less than significant levels. A Negative Declaration (ND) may be prepared instead if the lead agency finds that there is no substantial evidence in light of the whole record that the project may have a significant effect on the environment. An ND is a written statement describing the reasons why a proposed Project, not otherwise exempt from CEQA, would not have a significant effect on the environment and, therefore, why it would not require the preparation of an EIR (CEQA Guidelines Section 15371). According to CEQA Guidelines Section 15070, a ND or mitigated ND shall be prepared for a project subject to CEQA when either:
a. The IS shows there is no substantial evidence, in light of the whole record before the agency, that the proposed Project may have a significant effect on the environment, or b. The IS identified potentially significant effects, but:

1. Revisions in the project plans or proposals made by or agreed to by the applicant before the proposed MND and IS is released for public review would avoid the effects or mitigate the effects to a point where clearly no significant effects would occur is prepared, and

2. There is no substantial evidence, in light of the whole record before the agency, that the proposed Project as revised may have a significant effect on the environment.

Document Format
This IS/ND contains five chapters plus appendices. Chapter 1 Introduction, provides an overview of the proposed Project and the CEQA process. Chapter 2 Project Description, provides a detailed description of proposed Project components. Chapter 3 Determination identifies the environmental factors potentially affected based on the analyses contained in this IS and includes the Lead Agency’s determination based upon those analyses. Error! Reference source not found. Impact Analysis presents the CEQA checklist and environmental analyses for all impact areas and the mandatory findings of significance. A brief discussion of the reasons why the Project impact is anticipated to be less than significant or why no impacts are expected is included.

Chapter 1
1 . 1
1 .2

Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-1
Project Description
Project Background
Project Title
Torres General Plan Amendment (GPA 2021-01, ENV 2021-64) Lead Agency Name and Address
City of Madera Planning Department
205 W. 4th Street
Madera, CA 93637
Contact Person and Phone Number
Lead Agency Contact
Gary Conte, AICP, Planning Manager, (559) 661-5430, [email protected] Applicant Information
Alfredo Martinez, 14160 West C Street, Kerman, CA 93630 Study Prepared By
City of Madera Planning Department
205 W. 4th Street
Madera, CA 93637
Project Location
The Project is located on the west side of Torres Way in the City of Madera, Madera County, California (Assessor Parcel Numbers [APN] 003-031-008, 009, 013, 014, 015, 016, 017, 018). Regional access to the Project site is provided by State Route (SR) 99 and Highway 145 which are located within 0.5 miles of the site. Local access to the Project site is provided by West Lincoln Avenue and West South Street onto Torres Way. Figure 2-1 depicts the regional and local context of the project site. Figure 2-2 is an aerial view of the Project site and its vicinity.

Latitude and Longitude
The centroid of the Project area is 36° 58' 15.0" N, 120° 04' 04.8" W.

General Plan Designation
The Project site is planned LD (Low Density Residential) (see Figure 2-4).

Chapter 2

2.1 2.1.1

2.1.2 2.1.3

2.1.4 2.1.5

2.1.6 2.1.7

Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-2
Zoning
The Project site is zoned R3 (one unit per 1,800 square feet) (see Figure 2-3).

Description of Project
Project Description
The proposal (GPA 2021-01) is for the amendment of the General Plan land use designation from the current LD (Low Density Residential) to HD (High Density Residential). The existing zoning of R3 (One unit per 1,800 square feet [sqft]) for the Project site is consistent with the proposed General Plan land use designation of HD (High Density Residential).

The requested change in the land use designation from Low Density Residential to High Density Residential would allow for the potential to accommodate higher density development on-site beyond what is currently planned in the General Plan. However, the existing R3 zoning already allows for development onsite at a density consistent with the proposed HD land use designation. Further, the applicant has not submitted any plans to develop the Project site at this time. Therefore, the analysis contained in this IS/ND is limited in its review to the GPA, with reference to future development where relevant.

Site and Surrounding Land Uses and Setting
Project Setting
The Project site comprises eight developed and undeveloped lots totaling 1.18 acres (51,375 sf). There are a total of seven principle structures, occupied as residential dwellings. Two of the eight lots remain vacant, are void of vegetation, and are regularly disced for vegetation management.

Surrounding Land Uses
Residential uses interspersed with vacant lots exist to the north, east, and south with an at-grade parking lot to the west associated with the Madera 2 Drive-In movie theater. The existing residential uses are a mix of single-family and duplex units. In the wider vicinity, the Madera 2 Drive-In is located directly to the northwest and commercial uses along North D St are approximately 0.3 miles from the site, representing a seven-minute walk.

Table 2-1 Existing Uses, General Plan Designations, and Zone Districts of Surrounding Properties Direction from
Project Site
Existing Use General Plan Designation Zone District
North Single family residential Low Density Residential R3 (One unit per 1,800 sqft) East Single family residential;
duplex; vacant lots
Low Density Residential R1 (One unit per 6,000 sqft)
South Vacant lot; duplex Low Density Residential C1 (Light Commercial) West Parking lot associated
with drive in movie
theater
High Density Residential R3 (One unit per 1,800 sqft)

2.1.8 2.1.9

2.1.10 Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-3
Other Public Agencies Whose Approval May Be Required
Other agencies, including but not necessarily limited to the following, may have authority to issue permits prior to Project implementation:
• San Joaquin Valley Air Pollution Control District (SJVAPCD).

Consultation with California Native American Tribes
Pursuant to Public Resource Code section 21080.3.1 California Native American Tribes must be contacted regarding affiliations and notified to confirm if consultation is required as part of the project (Assembly Bill [AB] 52). Notification is required in writing for any California Native American Tribe that has traditionally and culturally affiliated with the geographic area where the project is located and the Tribe has previously requested notification about projects in that area. A plan for consultation may be requested that includes, for example, the determination of significance of impact to tribal cultural resources, procedures regarding confidentiality, etc. The project is also subject to Government Code Section 65352.3 (Senate [SB] 18) due to the GPA. Tribes have 30 and 90 days respectively from receipt of notification to request formal consultation.

The City provided formal notification to the Big Sandy Rancheria of Western Mono Indians on October 1, 2021 and no response was received within the 30 and 90 day periods for formal consultation under AB 52 and SB 18.

2.1.11 2.1.12

Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-4
Figure 2-1: Regional Location
J
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Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-5
Figure 2-2: Aerial
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Torres Way Apartments
Aerial Map

PROVOST&

PRITCHARD

Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-6
Figure 2-3: Zone District Map
r········
r--------
PD (3000)· Planned Development (One unit for each 3,000 sqft of site area) - Cl- light Commercial
- C2- Heavy Commercial
- CR- Restricted Commercial
- PF- Public Facility
- RCO- Resource Conservation & Open Space
~ ----2s ======:::::Jsoo ~ Feet
Torres Way Apartments
Zone Districts

PROVOST&

PRITCHARD

Chapter 3 Determination
Torres General Plan Amendment

February 2022 2-7
Figure 2-4: General Plan Land Use Designation Map
- C- Commercial
- 0-0ffice
LO- low Density Residential
HD· High Density Residential
OS· Open Space
RC- Resource Conservation/ Agriculture
- P&SP- Other Public & Semi-Public Uses
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General Plan Designation

PROVOST&

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Chapter 3 Determination
Torres General Plan Amendment

February 2022 3-8
Determination
Environmental Factors Potentially Affected
As indicated by the discussions of existing and baseline conditions, and impact analyses that follow in this Chapter, environmental factors not checked below would have no impacts or less than significant impacts resulting from the project. Environmental factors that are checked below would have potentially significant impacts resulting from the project. Mitigation Measures are recommended for each of the potentially significant impacts that would reduce the impact to less than significant.

Aesthetics Agriculture & Forestry
Resources
Air Quality
Biological Resources Cultural Resources Energy
Geology/Soils Greenhouse Gas Emissions Hazards & Hazardous Materials Hydrology/Water Quality Land Use/Planning Mineral Resources Noise Population/Housing Public Services
Recreation Transportation Tribal Cultural Resources
Utilities/Service Systems Wildfire Mandatory Findings of Significance
The analyses of environmental impacts in Chapter 4 Impact Analysis result in an impact statement, which shall have the following meanings.

Potentially Significant Impact. This category is applicable if there is substantial evidence that an effect may be significant, and no feasible mitigation measures can be identified to reduce impacts to a less than significant level. If there are one or more “Potentially Significant Impact” entries when the determination is made, an EIR is required.

Less than Significant with Mitigation Incorporated. This category applies where the incorporation of mitigation measures would reduce an effect from a “Potentially Significant Impact” to a “Less Than Significant Impact.” The lead agency must describe the mitigation measure(s), and briefly explain how they would reduce the effect to a less than significant level (mitigation measures from earlier analyses may be cross-referenced).

Less Than Significant Impact. This category is identified when the proposed Project would result in impacts below the threshold of significance, and no mitigation measures are required.

No Impact. This category applies when a project would not create an impact in the specific environmental issue area. “No Impact” answers do not require a detailed explanation if they are adequately supported by the information sources cited by the lead agency, which show that the impact does not apply to the specific project (e.g. the project falls outside a fault rupture zone). A “No Impact” answer should be explained where it is based on project-specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project-specific screening analysis).

Chapter 3

3.1 □
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Chapter 3 Determination
Torres General Plan Amendment

February 2022 3-9
Determination
On the basis of this initial evaluation (to be completed by the Lead Agency):

I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared.

I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared.

I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required.

I find that the proposed project MAY have a “potentially significant impact” or “potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets.

An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed.

I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. _______________________________________ _____________________________ Signature Date
_______________________________________
Printed name and position
Feb. 9, 2022
Arnoldo Rodriguez, City Manager

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Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-1
Impact Analysis
Aesthetics
Except as provided in Public Resources Code
Section 21099, would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Have a substantial adverse effect on a
scenic vista?
b) Substantially damage scenic resources,
including, but not limited to, trees, rock
outcroppings, and historic buildings within
a state scenic highway?
c) In non-urbanized areas, substantially
degrade the existing visual character or
quality of public views of the site and its
surroundings? (Public views are those that
are experienced from publicly accessible
vantage point). If the project is in an
urbanized area, would the project conflict
with applicable zoning and other
regulations governing scenic quality?
d) Create a new source of substantial light or
glare which would adversely affect day or
nighttime views in the area?
Impact Assessment
a) Would the project have a substantial adverse effect on a scenic vista? No impact. The project will not result in the obstruction of federal, state or locally classified scenic areas, historic properties, community landmarks, or formally classified scenic resources, such as a scenic highway, national or state scenic area, or scenic vista.
b) Would the project substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? No impact. The project will not damage scenic resources, including, but not limited to, rock outcroppings and historic buildings, or state scenic highway.
c) In non-urbanized areas, would the project substantially degrade the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced from publicly accessible vantage point). If the project is in an urbanized area, Chapter 4

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Chapter 4 Impact Analysis
Torres General Plan Amendment
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would the project conflict with applicable zoning and other regulations governing scenic quality?
Less than significant impact. The project would not degrade the existing visual character or quality of the site and surroundings under examination. The proposed project would not alter the landforms, view sheds, and overall character of the area.
d) Would the project create a new source of substantial light or glare which would adversely affect day or nighttime views in the area?
Less than significant impact. Existing light sources within the project vicinity affect day and nighttime views to an extent that is equal to or greater than light sources from the project. There will be new sources of light and glare and other aesthetic impacts associated with urban development should construction occur following the GPA, but the overall impact will be minimal.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-3
Agriculture and Forestry Resources
Would the project:

Potentially
Significant
Impact
Less than
Significant
With
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Convert Prime Farmland, Unique
Farmland, or Farmland of Statewide
Importance (Farmland), as shown on the
maps prepared pursuant to the Farmland
Mapping and Monitoring Program of the
California Resources Agency, to nonagricultural use?
b) Conflict with existing zoning for agricultural
use, or a Williamson Act contract?
c) Conflict with existing zoning for, or cause
rezoning of, forest land (as defined in
Public Resources Code section 12220(g)),
timberland (as defined by Public Resources
Code section 4526), or timberland zoned
Timberland Production (as defined by
Government Code section 51104(g))?
d) Result in the loss of forest land or
conversion of forest land to non-forest
use?
e) Involve other changes in the existing
environment which, due to their location
or nature, could result in conversion of
Farmland, to non-agricultural use or
conversion of forest land to non-forest
use?
Impact Assessment
a) Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? No impact. The project site is not used for agricultural production and is not designated Prime Farmland, Unique Farmland, or Farmland of Statewide Importance on maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency. The surrounding area is characterized by residential and commercial uses. Furthermore, the Farmland Mapping and Monitoring Program categorizes the project site as Urban and Built-Up land. Examples of Urban and Built-Up Land include residential, industrial, commercial, institutional facilities, and other urban uses.

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b) Would the project conflict with existing zoning for agricultural use, or a Williamson Act contract?
No impact. The project site is located within the R3 Zoning District. With implementation of the proposed project, the site zoning would remain. This zoning district does not allow for intensive agricultural uses, and the site is not protected, eligible, or in conflict with a Williamson Act contract. c) Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g)), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g))?
No impact. As described above the project site is zoned R3 and would not be rezoned. The project site is currently a mix of developed and undeveloped lots. Neither the project site nor the surrounding area is zoned for forest land, timberland, or timberland production. d) Would the project result in the loss of forest land or conversion of forest land to non-forest use?
No impact. The project site is located in an area of the city that is characterized by an urban setting. No forest or timberland exists on the project site or in the surrounding area. Therefore, the proposed project would not result in the loss of forest land or the conversion of forest land to non-forest use. e) Would the project involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use or conversion of forest land to non-forest use?
No impact. The project site is currently made up of developed and undeveloped lots with the remaining vacant lots being regularly disced to manage vegetation growth. The proposed project would not result in a conversion of farmland on or off the project site to non-agricultural uses because there are no agricultural uses on or in the immediate vicinity of the project site.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-5
Air Quality
Where available, the significance criteria
established by the applicable air quality
management district or air pollution control district
may be relied upon to make the following
determinations. Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Conflict with or obstruct implementation
of the applicable air quality plan?
b) Result in a cumulatively considerable net
increase of any criteria pollutant for which
the project region is non-attainment under
an applicable federal or state ambient air
quality standard?
c) Expose sensitive receptors to substantial
pollutant concentrations?
d) Result in other emissions (such as those
leading to odors) adversely affecting a
substantial number of people?
Impact Assessment
Thresholds of Significance
To assist local jurisdictions in the evaluation of air quality impacts, the San Joaquin Valley Air Pollution Control District (SJVAPCD) has published the Guide for Assessing and Mitigating Air Quality Impacts. This guidance document includes recommended thresholds of significance to be used for the evaluation of short-term construction, long-term operational, odor, toxic air contaminant, and cumulative air quality impacts. Accordingly, the SJVAPCD recommended thresholds of significance are used to determine whether implementation of the proposed Project would result in a significant air quality impact. Projects that exceed these recommended thresholds would be considered to have a potentially significant impact to human health and welfare. The thresholds of significance are summarized, as follows:

Short-Term Emissions of Particulate Matter (PM10): Construction impacts associated with the proposed Project would be considered significant if the feasible control measures for construction in compliance with Regulation VIII as listed in the SJVAPCD guidelines are not incorporated or implemented, or if projectgenerated emissions would exceed 15 tons per year (TPY).

Short-Term Emissions of Ozone Precursors (ROG and NOX): Construction impacts associated with the proposed Project would be considered significant if the project generates emissions of Reactive Organic Gases (ROG) or NOX that exceeds 10 TPY.

Long-Term Emissions of Particulate Matter (PM10): Operational impacts associated with the proposed Project would be considered significant if the project generates emissions of PM10 that exceed 15 TPY.

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4.3.1 Chapter 4 Impact Analysis
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Long-Term Emissions of Ozone Precursors (ROG and NOX): Operational impacts associated with the proposed Project would be considered significant if the project generates emissions of ROG or NOX that exceeds 10 TPY.

Conflict with or Obstruct Implementation of Applicable Air Quality Plan: Due to the region’s nonattainment status for ozone, PM2.5, and PM10, if the project-generated emissions of either of the ozone precursor pollutants (i.e., ROG and NOx) or PM10 would exceed the SJVAPCD’s significance thresholds, then the project would be considered to conflict with the attainment plans. In addition, if the project would result in a change in land use and corresponding increases in vehicle miles traveled, the project may result in an increase in vehicle miles traveled that is unaccounted for in regional emissions inventories contained in regional air quality control plans.

Local Mobile-Source CO Concentrations: Local mobile source impacts associated with the proposed Project would be considered significant if the project contributes to CO concentrations at receptor locations in excess of the CAAQS (i.e. 9.0 ppm for 8 hours or 20 ppm for 1 hour).

Exposure to toxic air contaminants (TAC) would be considered significant if the probability of contracting cancer for the Maximally Exposed Individual (i.e., maximum individual risk) would exceed 10 in 1 million or would result in a Hazard Index greater than 1.

Odor impacts associated with the proposed Project would be considered significant if the project has the potential to frequently expose members of the public to objectionable odors. a) Would the project conflict with or obstruct implementation of the applicable air quality plan? b) Would the project result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non-attainment under an applicable federal or state ambient air quality standard?
Less than significant impact. The scale of development allowed by the GPA for a Project site of this size would not create substantial air emissions or result in a cumulatively considerable net increase of any nonattainment criteria pollutant. Construction impacts from any future development is deemed to be a shortterm effect on air quality and primarily mitigated through dust control strategies, such as watering.

Emissions from construction internal combustion engines produce small amount of air quality and dust issues. The project will not violate or result in a considerable net increase of any air quality standard or substantially contribute to an existing or projected air quality violation. The project will not expose sensitive receptors to any significant amount of pollutants, or create objectionable odors. The GPA will result in additional residential development that would not trigger specific air quality management measures or generation of criteria air pollutants that would exceed thresholds of significance. c) Would the project expose sensitive receptors to substantial pollutant concentrations? Less than significant impact. Sensitive receptors are defined as individuals that have an increased sensitivity to air pollution or environmental contaminants. Sensitive receptor locations include schools, day care centers, nursing homes, hospitals, and residential dwelling units. Following the GPA, construction contractors would be required to follow air quality management guidelines related to emissions and levels would be below the significance thresholds. Future uses(i.e., residential) would not fall within types of uses that would generate sources of substantial emissions that would expose sensitive receptors to substantial pollutant concentrations.

Chapter 4 Impact Analysis
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February 2022 4-7
d) Would the project result in other emissions (such as those leading to odors) adversely affecting a substantial number of people?
Less than significant impact. The proposed project would not result in odors that would be of a level or duration to be noticeable for extended periods beyond the project site. The resulting emissions would not adversely affect surroundings.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-8
Biological Resources
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Have a substantial adverse effect, either
directly or through habitat modifications,
on any species identified as a candidate,
sensitive, or special status species in local
or regional plans, policies, or regulations,
or by the California Department of Fish and
Game or U.S. Fish and Wildlife Service?
b) Have a substantial adverse effect on any
riparian habitat or other sensitive natural
community identified in local or regional
plans, policies, regulations, or by the
California Department of Fish and Game or
U.S. Fish and Wildlife Service?
c) Have a substantial adverse effect on state
or federally protected wetlands (including,
but not limited to, marsh, vernal pool,
coastal, etc.) through direct removal,
filling, hydrological interruption, or other
means?
d) Interfere substantially with the movement
of any native resident or migratory fish or
wildlife species or with established native
resident or migratory wildlife corridors, or
impede the use of native wildlife nursery
sites?
e) Conflict with any local policies or
ordinances protecting biological resources,
such as a tree preservation policy or
ordinance?
f) Conflict with the provisions of an adopted
Habitat Conservation Plan, Natural
Community Conservation Plan, or other
approved local, regional, or state habitat
conservation plan?
Impact Assessment
a) Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in

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local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service?
No impact. The project site is located in a built-out urban area and does not contain habitat that would support sensitive species. No known candidate, sensitive, or special-status animal species are known to be on the site. The United States Fish and Wildlife Service (USFWS) Threatened & Endangered Species Active Critical Habitat Report (Environmental Conservation Online System [ECOS]) does not identify any locations of critical habitat within approximately two miles of the project site. The Project site is void of any natural features, such as seasonal drainages, riparian or wetland habitat, rock outcroppings, or other native habitat or associated species. Shrubs and trees are present on immediately adjacent single family residential lots.

There is little likelihood for special status animal or plant species to be located on the Project site. The proposed GPA would allow an intensification of the residential development at the site and would not result in adverse effects to special-status wildlife species.
b) Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? No impact. The project site is a mix of developed and undeveloped lots in an urban setting. USFWS Threatened & Endangered Species Active Critical Habitat Report (ECOS) does not identify any locations of critical habitat within approximately two miles. The Project would therefore not result in any direct or indirect impacts to riparian corridor, stream channel, or potentially viable habitat in which sensitive species could be found.
c) Would the project have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means?
No impact. Based on a review of current and historical aerial images, the site does not contain any natural hydraulic features or State and/or federally protected wetlands. No wetlands have been reported or observed on site.
d) Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? No impact. No portion of the project site or its immediate surroundings contains an open body of water that serves as natural habitat for fish. The site does not support established native resident or migratory wildlife or corridors that exist within or adjacent to the project site. The project site does not contain any native resident or migratory fish, wildlife species, or wildlife corridors. No habitat exists on the site for nesting birds protected by the Migratory Bird Treaty Act (MBTA) and California Fish and Wildlife Code Section 3503.
e) Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? No impact. Trees or vegetation within the Project site are those associated with the residential dwellings and areas for potential development are void of trees. The City of Madera does not have a tree preservation ordinance. An encroachment permit is required from the City for the removal or replacement of street trees. The GPA would not conflict with any policies to protect street tress.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-10
f) Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan?
No impact. The proposed project would not conflict with the provisions of an adopted habitat conservation plan, natural community plan or other approved local, regional, or State habitat conservation plan.

Cultural Resources
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Cause a substantial adverse change in the
significance of a historical resource
pursuant to in §15064.5?
b) Cause a substantial adverse change in the
significance of an archaeological resource
pursuant to §15064.5?
c) Disturb any human remains, including
those interred outside of dedicated
cemeteries?
Impact Assessment
a) Would the project cause a substantial adverse change in the significance of a historical resource pursuant to in §15064.5?
No impact. To be eligible for listing in the California Register of Historic Resources, a cultural resource generally must be 50 years or older. Under CEQA, historical resources can include precontact (i.e. Native American) archaeological deposits, historic period archaeological deposits, historic buildings, and historic districts. Agencies considering projects subject to discretionary action must consider the potential impacts on cultural resources that may occur. The project would intensify the residential development on currently undeveloped sites with no listing, identification or historic resources defined in the general plan or by Section 15064.5 of CEQA guidelines. No existing structure meets the criteria for historical resource. b) Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5?
Less than significant impact. While no known archaeological deposits are present on the Project site, it is possible that unknown buried archaeological materials could be found during ground disturbing activities, including unrecorded Native American prehistoric archaeological materials. If such resources were discovered during future construction activities, the impact to archeological resources could be significant.

General Plan Action Item HC-9.2 requires a condition of approval on all discretionary projects that the Planning Department be notified immediately if any prehistoric, archaeologic, or fossil artifact or resource is uncovered during construction. All construction must stop and an archaeologist that meets the Secretary

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4.5.1 Chapter 4 Impact Analysis
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of the Interior’s Professional Qualifications Standards in prehistoric or historical archaeology shall be retained to evaluate the finds and recommend appropriate action. c) Would the project disturb any human remains, including those interred outside of dedicated cemeteries?
Less than significant impact. There are no known formal cemeteries or known interments to have occurred on the Project site. Though unlikely, there is the possibility human remains may be present beneath the Project site. Should human remains be discovered during ground disturbing construction activities, such discovery could be considered significant. Any human remain encountered during ground disturbing activities are required to be treated in accordance with California Code of Regulations Section 15064.5(e), Public Resources Code Section 5097.98, and California Health and Safety Code Section 7050.5, which state the mandated procedures of conduct following discovery of human remains. Additionally, General Plan Action Item HC-9.2 requires a condition of approval on all discretionary projects that all construction must stop if any human remains are uncovered, and the County Coroner must be notified according to Section 7050.5 of California’s Health and Safety Code. If the remains are determined to be Native American, the procedures outlined in CEQA Section 15064.5 (d) and (e) shall be followed. If human remains are determined to be of possible Native American descent, the Coroner shall notify the Native American Heritage Commission who will appoint a “Most Likely Descendent” and the local Native American Tribe representative to identify and preserve Native American remains, burial, and cultural artifacts.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-12
Energy
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Result in potentially significant
environmental impact due to wasteful,
inefficient, or unnecessary consumption of
energy resources, during project
construction or operation?
b) Conflict with or obstruct a state or local
plan for renewable energy or energy
efficiency?
Impact Assessment
a) Would the project result in potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation?
Less than significant impact. The GPA would increase the intensity of residential development allowed at the site. Future development would be constructed using energy efficient building materials and construction practices, in accordance with California Green Building Standards Code (CALGreen), California Public Utilities Commission’s (CPUC) Long Term Energy Efficiency Strategic Plan, and City standards.

Construction activities are estimated to consume diesel fuel, and gasoline which would be regulated by California Code of Regulations Title 13, Motor Vehicles, Section 2449(d)(2), Idling - limits times of construction vehicles to no more than 5 minutes. The intention of this regulation is to avoid unnecessary and wasteful consumption of fuel because of unproductive idling of construction equipment. The GPA is not expected to substantially increase short term or long-term construction or operational energy usage. b) Would the project conflict with or obstruct a state or local plan for renewable energy or energy efficiency?
Less than significant impact. The California Energy Commission (CEC) was required by Senate Bill 1389, passed in 2002, to develop integrated energy plans for each two year period. The California Energy Policy Report includes approaches to electricity, natural gas, and transportation fuels. The plan identifies a number of programs related to urban design to reduce vehicle miles traveled (VMT) and accommodate pedestrian and bicycle access. The project would not conflict with or obstruct a state or local plan for renewable energy or energy efficiency.

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4.6.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-13
Geology and Soils
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Directly or indirectly cause potential
substantial adverse effects, including the
risk of loss, injury, or death involving:
i) Rupture of a known earthquake fault,
as delineated on the most recent
Alquist-Priolo Earthquake Fault Zoning
Map issued by the State Geologist for
the area or based on other substantial
evidence of a known fault? Refer to
Division of Mines and Geology Special
Publication 42.
ii) Strong seismic ground shaking?
iii) Seismic-related ground failure,
including liquefaction?
iv) Landslides?
b) Result in substantial soil erosion or the loss
of topsoil?
c) Be located on a geologic unit or soil that is
unstable, or that would become unstable
as a result of the project, and potentially
result in on- or off-site landslide, lateral
spreading, subsidence, liquefaction or
collapse?
d) Be located on expansive soil, as defined in
Table 18-1-B of the Uniform Building Code
(1994) creating substantial direct or
indirect risks to life or property?
e) Have soils incapable of adequately
supporting the use of septic tanks or
alternative wastewater disposal systems
where sewers are not available for the
disposal of wastewater?
f) Directly or indirectly destroy a unique
paleontological resource or site or unique
geological feature?

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Impact Assessment
a) Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving:
a-i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42.

Less than significant impact. Surface rupture occurs when the ground surface is broken due to fault movement during an earthquake. The location of surface rupture generally can be assumed to be along an active or potentially active major fault trace. The State of California enacted the Alquist-priolo Fault Zoning Act in 1972, requiring the State Geologist to delineate Earthquake Fault Zones (EFZs) along known active faults that have high potential for fault rupture. The project site is not located within a designated EFZ. No known faults with evidence of historic activity cut through the valley soils in the project vicinity. The GPA would not expose people or structures to potential substantial adverse effects. a-ii) Strong seismic ground shaking?
Less than significant impact. The project site and region is not subject to strong seismic ground shaking.

The most likely source of potential ground shaking is attributed to the San Andreas, Owens Valley, and the White Wolf faults. The major active faults and fault zones occur at some distance to the west, east and south of the project site. Mapping is available from the United States Geological Service (USGS), that shows faults are not recorded within close proximity to the site. The proposed GPA increases the intensity of residential use at the site but would not create adverse effects based on current evidence, associated with ground shaking.
a-iii) Seismic-related ground failure, including liquefaction? Less than significant impact. Liquefaction is the transformation of saturated, loose, fine-grained sediment to a fluid-like state because of earthquake shaking or other rapid loading. Soils most susceptible to liquefaction are loose to medium dense, saturated sands, silty sands, sandy silts, non-plastic silts and gravels with poor drainage, or those capped by or containing seams of impermeable sediment. The California Geological Survey (CGS) has mapped seismic Hazard Zones that delineate areas susceptible to liquefaction and/or landslides that require proposed new developments in these areas to conduct additional investigation to determine the extent and magnitude of potential ground failure. According to mapping by CGS, the project site is not within a liquefaction zone. a-iv) Landslides?
Less than significant impact. According to CGS the project site is not located within a Seismic Hazard Zone for landslide. The project site and surrounding vicinity is generally level. The project site is located within a developed urban area and is not located within a rainfall-induced landslide zone. b) Would the project result in substantial soil erosion or the loss of topsoil? Less than significant impact. The level nature of the site and extent of development would not result in substantial soil erosion or loss of topsoil. Excavation, trenching, grading, and construction activities would impact and expose soils but to a limited degree.

4.7.1 Chapter 4 Impact Analysis
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February 2022 4-15
c) Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse?
Less than significant impact. Site soils would not be subject to lateral spreading, subsidence, lateral spreading, liquefaction or landslide. During development, compliance with CBC and City of Madera Building Code would ensure that risks to people and structures would be reduced as far as possible. Therefore future proposed projects would not result in impacts associated with unstable geologic conditions. d) Would the project be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial direct or indirect risks to life or property? Less than significant impact. Expansion and contraction of soil volume can occur when expansive soils undergo alternating cycles of wetting (swelling) and drying (shrinking). During these cycles, the volume of the soil changes markedly. Expansive soils are common throughout California and can cause damage to foundations and slabs unless properly treated during construction. The Project would not be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994) and would not create substantial direct or indirect risks to life or property. Any future development within the site would be required to comply with the most current CBC, and City of Madera Building Code. Adherence to these requirements would ensure that geotechnical design of the future development would reduce potential impacts related to expansive soils.
e) Would the project have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater?
No impact. The project site is located in an urban area served by wastewater collection infrastructure.

Implementation of the proposed GPA and future development of the project site would not result in the need for new septic systems within areas known to have unstable soils. f) Would the project directly or indirectly destroy a unique paleontological resource or site or unique geological feature?
No impact. The project site is undisturbed land surrounding by urban development that is not known to contain paleontological or geological resources. The proposed GPA would allow an intensification of residential development and does not include ground disturbance. Future ground disturbance through grading and excavation would be evaluated on an individual basis as part of the City’s permit process.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-16
Greenhouse Gas Emissions
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Generate greenhouse gas emissions, either
directly or indirectly, that may have a
significant impact on the environment?
b) Conflict with an applicable plan, policy or
regulation adopted for the purpose of
reducing the emissions of greenhouse
gases?
Impact Assessment
Thresholds of Significance
Climate change is a public health and environmental concern around the world. Globally, temperature, precipitation, sea level, ocean currents, wind patterns, and storm activity are all affected by the presence of greenhouse gas (GHG) emissions in the atmosphere. Human activity contributes to emissions of six primary GHG gases: carbon dioxide, methane, nitrous oxide, hydrofluorocarbons, perfluorocarbons, and sulfur hexafluoride. Human-caused emissions of GHGs are linked to climate change.

In 2006, the California State Legislature adopted Assembly Bill (AB) 32, the California Global Warming Solutions Act of 2006, which aims to reduce GHG emissions in California. GHGs, as defined by AB 32, include carbon dioxide, methane, nitrous oxide, hydrofluorocarbons, perfluorocarbons, and sulfur hexafluoride. AB 32 requires the CARB, the State agency that regulates statewide air quality, to adopt rules and regulations that would achieve GHG emissions equivalent to 1990 statewide levels by 2020. The Air District adopted a 29 percent less than Business-As-Usual (BAU) threshold to meet the 2020 standard. A threshold of 1,100 metrics tons of carbon dioxide emissions (MTCO2e) per year has also been used to demonstrate compliance with the targets set under AB 32.1
In 2016, Senate Bill (SB) 32 was adopted, which established a goal to achieve GHG emissions equivalent to 40 percent below 1990 statewide levels by 2030. No project-level reduction standard has been adopted to meet the 2030 standard established by SB 32. However, a target threshold of 660 MTCO2e per year has been assumed for purposes of this analysis as an interim threshold of significance for 2030 in-lieu of an adopted project-level standard. The 660 MTCO2e represents a 40 percent reduction of the 1,100 MTCO2e per year threshold.

The Conservation Element of the 2009 City of Madera General Plan includes several goals, policies, and programs in the Air Quality, GHG Emissions, and Climate Change sections that address and promote practices that meet or exceed all State and federal standards and meet or exceed all current and future 1 As published in the Bay Area Air Quality Management District’s CEQA Air Quality Guidelines. Available online at http://www.baaqmd.gov/~/media/files/planning-and-research/ceqa/ceqa_guidelines_may2017-pdf.pdf

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4.8.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-17
State-mandated targets for reducing GHG emissions. The City also requires applicants for all public and private development to integrate appropriate methods that reduce GHG emissions consistent with the Energy and Green Building sections of the Conservation Element, General Plan Policies CON-40 through 46 a) Would the project generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment?
Less than significant impact. The GPA would not result in any physical changes to the existing site. Future development on the project site would generate GHG emissions and contribute to global warming. GHG emissions from construction activities are temporary, short-term emissions and therefore would not significantly contribute to long-term cumulative GHG emissions impacts of the Project. Long-term GHG emissions consist of vehicular emissions, the consumption of energy produced by carbon-based sources, and the decomposition of solid waste generated from the Project. However, the scale of future development would not exceed the established threshold of significance. b) Would the project conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the emissions of greenhouse gases?
Less than significant impact. The GPA would not result in any physical changes to the existing site. Future development on the project site would be required to comply with all General Plan policies and would be required to be consistent Title 24 of the CBC. Future development would also be required to follow all standards and policies for reducing GHG as determined by the SJVAPCD. The Project would not conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of GHGs.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-18
Hazards and Hazardous Materials
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Create a significant hazard to the public or
the environment through the routine
transport, use, or disposal of hazardous
materials?
b) Create a significant hazard to the public or
the environment through reasonably
foreseeable upset and accident conditions
involving the release of hazardous
materials into the environment?
c) Emit hazardous emissions or handle
hazardous or acutely hazardous materials,
substances, or waste within one-quarter
mile of an existing or proposed school?
d) Be located on a site which is included on a
list of hazardous materials sites compiled
pursuant to Government Code Section
65962.5 and, as a result, would it create a
significant hazard to the public or the
environment?
e) For a project located within an airport land
use plan or, where such a plan has not
been adopted, within two miles of a public
airport or public use airport, would the
project result in a safety hazard or
excessive noise for people residing or
working in the project area?
f) Impair implementation of or physically
interfere with an adopted emergency
response plan or emergency evacuation
plan?
g) Expose people or structures, either directly
or indirectly to a significant risk of loss,
injury or death involving wildland fires?
Impact Assessment
a) Would the project create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials?

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4.9.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-19
No impact. The proposed GPA would allow an intensification of residential uses at the project site and would not create hazards or exposure to hazardous conditions. Future development would be consistent with existing zoning standards. No hazards would be created to the public or the environment through the routine transport, use, or disposal of hazardous materials. b) Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment?
Less than significant impact. The public can be exposed to hazardous materials in two main ways: i) exposing workers and/or the public to potentially contaminated soil and groundwater during construction and/or operation of the project; or ii) exposure to the public and/or workers during demolition. For future development, no structures exist for demolition on the site and there are no records of contaminated soil or groundwater at the site or in the vicinity.
c) Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school? Less than significant impact. The nearest school to the development site is George Washington Elementary School within 1,000 feet of the project site. The GPA would not create hazards at the site. Future development at the site would not create significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials. As noted in Section 4.9.1.b, construction activities would not create a hazard through reasonably foreseeable upset and accident conditions. d) Would the project be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment?
Less than significant impact. Government Code Section 65962.5 states that the California Department of Toxic Substances shall compile and maintain annually a list of hazardous waste facilities subject to corrective action as part of the Health and Safety Code. This list commonly referred to as the Cortese List.

The project site is not located on the Regional Water Quality Control Board’s leaking Underground Tank Cleanup Site (LUST) or any other Cleanup Program Sites (formerly known as spills, leaks, investigations, and cleanups or SLIC). These two components comprise the State Cortese List of known hazardous materials sites compiled pursuant to Government Code Section 65962.5. No records exist on the project site or in the immediate vicinity therefore, no significant hazard to the public or environment would be associated with this site.
e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? No impact. The project site is located approximately three miles south of Madera Municipal Airport. The project area is not located within the Airport Safety Zones or Airport Influence Area. The proposed GPA would not result in new construction within the vicinity of an airport and would not result in a safety hazard for people residing or working in the area, or for people assembling at the project site due to the proximity of an airport.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-20
f) Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan?
Less than significant impact. The project is located within a developed urban area as set out by California Department of Fire and Forestry Protection (CalFire) and is not located in a Very High Fire Hazard Severity Zone. Therefore, the proposed project would not expose people or structures to a significant loss, injury, or death involving wildland fires.
g) Would the project expose people or structures, either directly or indirectly, to a significant risk of loss, injury or death involving wildland fires? No Impact. According to CalFire and their Fire Resource Assessment Program (FRAP) Fire Hazard Severity Zone (FHSZ) viewer, the Project site is not within an area of moderate, high, or very high fire risk for the Local Responsibility Area.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-21
Hydrology and Water Quality
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Violate any water quality standards or
waste discharge requirements or
otherwise substantially degrade surface or
ground water quality?
b) Substantially decrease groundwater
supplies or interfere substantially with
groundwater recharge such that the
project may impede sustainable
groundwater management of the basin?
c) Substantially alter the existing drainage
pattern of the site or area, including
through the alteration of the course of a
stream or river or through the addition of
impervious surfaces, in a manner which
would:
i) result in substantial erosion or siltation
on- or off-site;
ii) substantially increase the rate or
amount of surface runoff in a manner
which would result in flooding on- or
off-site;
iii) create or contribute runoff water
which would exceed the capacity of
existing or planned stormwater
drainage systems or provide
substantial additional sources of
polluted runoff; or
iv) impede or redirect flood flows?
d) In flood hazard, tsunami, or seiche zones,
risk release of pollutants due to project
inundation?
e) Conflict with or obstruct implementation
of a water quality control plan or
sustainable groundwater management
plan?

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Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-22
Impact Assessment
a) Would the project violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or ground water quality? Less than significant impact. The proposed GPA would increase the residential intensity at the site with no physical improvements to the site until submission of separate permits for construction when site conditions will be evaluated in line with City permit requirements. Due to the location, size, and approved uses on the site, impacts related to water quality standards, waste discharge requirements, and surface water quality would not be impacted.
b) Would the project substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin?
Less than significant impact. The proposal would not directly result in the depletion of groundwater supplies or interfere with groundwater recharge. Future development would create additional impervious areas except where open space and setback requirements would likely retain pervious surfaces. The GPA would not interfere with groundwater recharge to the extent that impacts would occur. c) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would:
i) result in substantial erosion or siltation on- or off-site; Less Than Significant Impact. The Project site does not contain any waterways, and therefore, implementation of the Project would not alter the course of a stream or river. Soil exposure during construction would be controlled by CBC and Building Code requirements. ii) substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off-site;
Less Than Significant Impact. Improvements of the Project site would increase the surface runoff due to an increase in impervious surfaces but would be regulated under CBC and Building Code requirements.

Compliance with City standards for storm runoff would also be required of any future development. iii) create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff; or
Less Than Significant Impact. Future development would alter the existing drainage pattern of the Project site. However, storm runoff will be required to managed in accordance with City standards and future development would be required to comply with the City’s Master Plan, ordinances, and standard practices for stormwater drainage.
iv) impede or redirect flood flows?
Less Than Significant Impact. Future development will be required to construct storm drain conveyance improvements to City of Madera standard, which takes into consideration the many factors of designing a

4.10.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-23
single family home and duplexes, including capacity to carry runoff from downspouts to designated landscape areas and will be regulated by CBC and City of Madera Permit requirements. d) Would the project in flood hazard, tsunami, or seiche zones, risk release of pollutants due to project inundations?
No impact. The project site is not located within a 100-year flood hazard zone as mapped by FEMA and is not located within a mapped dam failure inundation area. There are no levees protecting the site from flooding and as a result, no risk of failure. The project site and surrounding areas are generally level and would not be subject to mudflows. The project site is not located within a mapped tsunami area or affected by seismically induced seiche waves.
e) Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan?
No impact. The proposed GPA would increase the residential intensity at the site and would not result in conflict or obstruction to the implementation of water quality control plan or sustainable groundwater management plan. Construction and operation of future development would be subject to State and regional requirements related to stormwater runoff (C.3 program).

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-24
Land Use and Planning
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Physically divide an established
community?
b) Cause a significant environmental impact
due to a conflict with any land use plan,
policy, or regulation adopted for the
purpose of avoiding or mitigating an
environmental effect?
Impact Assessment
a) Would the project physically divide an established community? No impact. The physical division of an established community typically refers to the construction of a physical feature, such as an interstate or railroad, or removal of means of access that would impair mobility within an existing community. The project site is within an established subdivision in a developed area surrounded by residential and commercial development. The GPA would not result in a change to the permitted uses and would not result in the construction of any new infrastructure that would divide an established community and would not remove means of access. b) Would the project cause a significant environmental conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect? Less than significant impact. The Project would not conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect. The Project would change the land use designation from Low Density Residential to High Density Residential, which would be consistent with the proposed R3 zone district. The Project is required to comply with all applicable General Plan policies and regulations that avoid or mitigate environmental effects.

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4.11.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-25
Mineral Resources
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Result in the loss of availability of a known
mineral resource that would be of value to
the region and the residents of the state?
b) Result in the loss of availability of a locally
important mineral resource recovery site
delineated on a local general plan, specific
plan, or other land use plan?
Impact Assessment
a) Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? No impact. Neither the State Geologist not the California Department of Mines and Geology (CDMG) have classified any surrounding areas as containing mineral deposits that are either of Statewide significance or significance of which requires further evaluation. The project site has been classified by the CDMG as being in an area where information indicates that no significant mineral deposits are present, or where it is judged that little likelihood exists for their presence. The project site is not designated or zoned for the extraction of mineral deposits.
b) Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? No impact. The project site is currently undeveloped and lies within an urban area. No mineral extraction activities occur on the project site and it is not located within an area known to contain locally important mineral resources.

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4.12.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-26
Noise
Would the project result in:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Generation of a substantial temporary or
permanent increase in ambient noise
levels in the vicinity of the project in excess
of standards established in the local
general plan or noise ordinance, or
applicable standards of other agencies?
b) Generation of excessive ground borne
vibration or ground borne noise levels?
c) For a project located within the vicinity of a
private airstrip or an airport land use plan
or, where such a plan has not been
adopted, within two miles of a public
airport or public use airport, would the
project expose people residing or working
in the project area to excessive noise
levels?
Impact Assessment
a) Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? Less than significant impact. Noise is usually defined as unwanted sound. Noise consists of any sound that may produce physiological or psychological damage and/or interfere with communication, work, rest, recreation, or sleep. Noise measurement scales typically accepted for use include decibel (dB) - a unit of measurement that indicates the relative intensity of a sound. Sound levels in the dB are calculated on a logarithmic basis. An increase of 10 dB represents a 10-fold increase in acoustic energy, so 20 dB is 100 times more intense, and 30 dB is 1,000 times more intense. Each 10 dB increase in sound level is perceived as approximately a doubling of loudness; and similarly, each 10 dB decrease in sound level is perceived as half as loud. Sound intensity is normally measured through an ‘A’-weighted sound level (dBA). This scale gives greater weight to the frequencies of sound to which the human ear is most sensitive. The A-weighted sound level is the basis for 24-hour sound measurements that better represent human sensitivity to sound at night. As noise spreads from a source, it loses energy so that the farther away the noise receiver is from the noise source, the lower the perceived noise level would be. Geometric spreading causes the sound level to attenuate or be reduced, resulting in a 6dB reduction in noise level for each doubling of distance from a single point source of noise to the noise sensitive receptor of concern.

Short-term construction impacts would not result from the GPA and therefore would have less than significant impacts. Site development is related to the noise profile of the surrounding environment,

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4.13.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-27
therefore the distance of the project site from the Interstate 99 impacts the noise contours at the site. At Gateway drive approximately 500 feet to the west of the project site, noise recordings have been recorded in the existing General Plan with results ranging from 55 dB to 64 dB along a half mile distance north and south of the project site. It is not anticipate uses that would result from the GPA would add to the surrounding noise profile to the extent that they would be perceptible as an increase in the noise at surrounding land uses.
b) Would the project result in generation of excessive ground borne vibration or ground borne noise levels?
Less than significant impact. Vibration refers to ground borne noise and perceptible motion. Intensification of the residential use at the site would not result in perceptible increases to surrounding properties from vibration or ground borne noise.
c) For a project located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels?
No impact. The proposed project is not located within two miles of a private airstrip, public airport, or a public use airport and is not within an airport land use plan.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-28
Population and Housing
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Induce substantial unplanned population
growth in an area, either directly (for
example, by proposing new homes and
businesses) or indirectly (for example,
through extension of roads or other
infrastructure)?
b) Displace substantial numbers of existing
people or housing, necessitating the
construction of replacement housing
elsewhere?
Impact Assessment
a) Would the project induce substantial unplanned population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)?
Less than significant impact. With implementation of the proposed GPA the proposed project would increase residential accommodation at the site over the existing allowances for low density residential land use. However, the scale of anticipated development for a project site of the size is not anticipated to add a substantial amount of unplanned population to the area. b) Would the project displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere?
No impact. The project site is a mix of developed and undeveloped lots with residential units occupying the developed portions. The GPA would not result in a physical change to the project site and future development is not proposed for the existing developed portions of the site; therefore, displacement of substantial numbers of existing people or housing is not anticipated.

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4.14.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-29
Public Services
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Result in substantial adverse physical
impacts associated with the provision of
new or physically altered governmental
facilities, need for new or physically altered
governmental facilities, the construction of
which could cause significant
environmental impacts, in order to
maintain acceptable service ratios,
response times or other performance
objectives for any of the public services:

Fire protection?
Police protection?
Schools?
Parks?
Other public facilities?
Impact Assessment
a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services, including fire protection, police protection, schools, parks, and other public facilities (e.g., landfills):

Less than significant impact. Fire suppression, emergency medical and rescue services, and other life safety services are provided to the project site by the Madera County Fire Department (MCFD). There are four fire stations in the City of Madera, with the closest to the project site being Fire Station No. 56 at 317 N Lake St, approximately one mile to the east of the project site. The proposed GPA increasing the intensity of residential development would not substantially increase the demand for fire or police services. Existing service providers would continue to serve the project site with existing staff and facilities. The minimal increase in residential units would not generate new students, park users, or users of other governmental facilities such as libraries, community centers or public health care facilities to the extent there would be an impact.

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Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-30
Recreation
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Increase the use of existing neighborhood
and regional parks or other recreational
facilities such that substantial physical
deterioration of the facility would occur or
be accelerated?
b) Does the project include recreational
facilities or require the construction or
expansion of recreational facilities which
might have an adverse physical effect on
the environment?
Impact Assessment
a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated?
Less than significant impact. The proposed GPA would not result in physical changes to the project site.

However, future development will result in an increased population but is not anticipated to result in a significant increase that would result in substantial physical deterioration of recreational facilities. b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? No impact. The project does not include or require the construction or expansion of new or existing public recreational facilities.

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4.16.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-31
Transportation
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Conflict with a program plan, ordinance or
policy addressing the circulation system,
including transit, roadway, bicycle, and
pedestrian facilities?
b) Conflict or be inconsistent with CEQA
Guidelines section 15064.3, subdivision
(b)??
c) Substantially increase hazards due to a
geometric design feature (e.g., sharp
curves or dangerous intersections) or
incompatible uses (e.g., farm equipment)?
d) Result in inadequate emergency access?
Impact Assessment
a) Would the project conflict with a plan, ordinance or policy addressing the circulation system, including transit, roadway, bicycle, and pedestrian facilities? Less than significant impact. The City of Madera general plan circulation and scenic highways element establish vehicle level of service targets for intersections and roadway segments within the City to measure how development affects level of service. No building is currently proposed so no immediate change in trip generation will occur, however trip rates for the likely development are not anticipated to increase to the extent that the level of service on surrounding roadways and at surrounding intersections would be impacted.
b) Would the project conflict or be inconsistent with CEQA Guidelines section 15064.3 subdivision (b)?
Less than significant impact. Effective December 28, 2018, the CEQA Guidelines were updated and require the evaluation of vehicle miles traveled (VMT) as the criteria for analyzing transportation impacts for land use projects. As noted in CEQA Guidelines Section 15064.3(c), the provisions shall apply retrospectively as described in CEQA Guidelines Section 15007. A lead agency could have elected to be governed by the provisions of CEQA Guidelines Section 15064.3 immediately; however, beginning on July 1, 2020, the provisions of this section was stated to apply Statewide. The City of Madera, as lead agency, has not yet adopted specific thresholds related to VMT metrics. However simultaneous with clearance of the revised State CEQA Guidelines, the Governor’s Office of Planning and Research (OPR) released the Technical Advisory for Evaluating Transportation Impacts under CEQA (OPR, December 2018). This State document provides sufficient guidance to permit the evaluation of project transportation impacts for the purposes of compliance with CEQA.

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4.17.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-32
The Technical Advisory suggests that development measured against city VMT per capita (rather than regional VMT per capita) should not cumulatively exceed the population or number of units specified in the Sustainable Communities Strategy (SCS) for the city.
c) Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? No impact. Vehicles accessing the project site would not be substantially different from or incompatible with vehicles accessing adjacent parcels. The project would not alter access or geometric design features of the street.
d) Would the project result in inadequate emergency access? Less than significant impact. The proposed project would not result in the alteration of any access points.

Future development would be subject to required City permits and review to ensure site plans including emergency access was appropriate.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-33
Tribal Cultural Resources
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Cause a substantial adverse change in the
significance of a tribal cultural resource,
defined in Public Resources Code section
21074 as either a site, feature, place,
cultural landscape that is geographically
defined in terms of the size and scope of
the landscape, sacred place, or object with
cultural value to a California Native
American tribe, and that is:
i) Listed or eligible for listing in the
California Register of Historical
Resources, or in the local register of
historical resources as defined in Public
Resources Code section 5020.1(k), or
ii) A resource determined by the lead
agency, in its discretion and supported
by substantial evidence, to be
significant pursuant to criteria set forth
in subdivision (c) of Public Resources
Code Section 5024.1. In applying the
criteria set forth in subdivision (c) of
Public Resources Code Section 5024.1,
the lead agency shall consider the
significance of the resource to a
California Native American tribe.

Impact Assessment
a) Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in Public Resources Code section 21074 as either a site, feature, place, cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is:
i) Listed or eligible for listing in the California Register of Historical Resources, or in the local register of historical resources as defined in Public Resources Code section 5020.1(k), or
No impact. The Project would not cause a substantial adverse change in the significance of a tribal cultural resource, defined in Public Resources Code section 21074 as either a site, feature, place, cultural landscape

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4.18.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-34
that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and the Project is not listed or eligible for listing in the California Register of Historical Resources (CRHR), or in a local register of historical resources as defined in Public Resources Code Section 5020.1(k). No California Native American tribe formally requested consultation notifications with the City during the required 30 and 90 day notification periods, consistent with the requirements of PRC 21080.3.1 and SB 18. As such, tribal consultation for the proposed project was not required for this project.
ii) A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe.

Less than significant impact. The Project site is not a resource determined by the lead agency (City of Madera), in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. The Project site is not listed as a historical resource in the California Register of Historical Sources. As described above, no known tribal cultural resources have been identified (as defined in Section 21074) within the Project area, and no substantial information has been provided to the City to indicate otherwise. Therefore, the Project would have a less than significant impact on the significance of a tribal cultural resource.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-35
Utilities and Service Systems
Would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Require or result in the relocation or
construction of new or expanded water,
wastewater treatment or storm water
drainage, electric power, natural gas, or
telecommunications facilities, the
construction or relocation of which could
cause significant environmental effects?
b) Have sufficient water supplies available to
serve the project and reasonably
foreseeable future development during
normal, dry, and multiple dry years?
c) Result in a determination by the
wastewater treatment provider which
serves or may serve the project that it has
adequate capacity to serve the project’s
projected demand in addition to the
provider’s existing commitments?
d) Generate solid waste in excess of State or
local standards, or in excess of the capacity
of local infrastructure, or otherwise impair
the attainment of solid waste reduction
goals?
e) Comply with federal, state, and local
management and reduction statutes and
regulations related to solid waste?
Impact Assessment
a) Would the project require or result in the relocation or construction of new or expanded water, wastewater treatment or storm water drainage, electric power, natural gas or telecommunications facilities, the construction or relocation of which could cause significant environmental effects?
Less than significant impact. The project site is located in an area currently served by existing utilities. The proposed GPA would intensify allowed residential densities at the site. The policy change would not require or result in the relocation or construction of new or expanded facilities because such uses are not likely to generate substantial increases in demand as compared to existing, allowable uses. Construction projects that would result in the development of new structures on the project site would be evaluated on an individual basis as part of the City’s development review process and permit requirements. The relocation

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4.19 .1
Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-36
or reconstruction of new or expanded water, recycled water, wastewater, stormwater drainage, electric power, gas, or telecommunications facilities would not be required. b) Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry, and multiple dry years? Less than significant impact. The proposed GPA is not likely to generate a substantial increase in demand for water supplies during normal, dry and multiple dry years. c) Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project’s projected demand in addition to the provider’s existing commitments? Less than significant impact. The proposed GPA is not likely to generate a substantial increase in demand for wastewater treatment that would exceed capacity of the wastewater treatment plant. d) Would the project generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals?
Less than significant impact. The proposed GPA is not likely to generate a substantial increase in demand for waste to enter landfill or exceed landfill capacity because the intensified uses are unlikely to generate substantial increases in solid waste as compared to the existing general plan designation. e) Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste?
Less than significant impact. The proposed GPA is not likely to create new sources of solid waste and would not exceed the capacity of landfills that serve the proposed project.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-37
Wildfire
If located in or near state responsibility areas or
lands classified as very high fire hazard severity
zones, would the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Substantially impair an adopted emergency
response plan or emergency evacuation
plan?
b) Due to slope, prevailing winds, and other
factors, exacerbate wildfire risks, and
thereby expose project occupants to
pollutant concentrations from a wildfire or
the uncontrollable spread of wildfire?
c) Require the installation or maintenance of
associated infrastructure (such as roads,
fuel breaks, emergency water sources,
power lines or other utilities) that may
exacerbate fire risk or that may result in
temporary or ongoing impacts to the
environment?
d) Expose people or structures to significant
risks, including downslope or downstream
flooding or landslides, as a result of runoff,
post-fire slope instability, or drainage
changes?
Impact Assessment
If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:
a) Substantially impair an adopted emergency response plan or emergency evacuation plan? No impact. The project site is not located within a State Responsibility Area (SRA) for fire service, and is not within a very high fire hazard severity zone. In addition, as noted in Section 4.9.1.f, the proposed project would not impair the implementation of, or physically interfere with, an adopted emergency response plan. b) Due to slope, prevailing winds, and other factors exacerbate wildfire risks, and thereby expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire?
No impact. The project site is made up of developed and undeveloped lots, with the vacant parcels disced to managed vegetation. The project and site would not expose occupants to pollutant concentrations from wildfire or uncontrolled spread of wildfire.

4.20 □ □ □
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4.20.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-38
c) Require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? No impact. The project is not located within an SRA for fire service and is not within a very high fire hazard severity one. The project would not require the installation or maintenance of associated infrastructure. d) Expose people or structures to significant risks, including downslope or downstream flooding or landslides, as a result of runoff, post-fire slope instability, or drainage changes? No impact. The project would not expose people or structures to significant risks due to post fire slope instability or drainage and runoff changes.

Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-39
CEQA Mandatory Findings of Significance
Does the project:

Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact
No
Impact
a) Have the potential to substantially degrade
the quality of the environment,
substantially reduce the habitat of a fish or
wildlife species, cause a fish or wildlife
population to drop below self-sustaining
levels, threaten to eliminate a plant or
animal community, substantially reduce
the number or restrict the range of a rare
or endangered plant or animal or eliminate
important examples of the major periods
of California history or prehistory?
b) Have impacts that are individually limited,
but cumulatively considerable?
(“Cumulatively considerable” means that
the incremental effects of a project are
considerable when viewed in connection
with the effects of past projects, the
effects of other current projects, and the
effects of probable future projects)?
c) Have environmental effects which will
cause substantial adverse effects on
human beings, either directly or indirectly?
Impact Assessment
a) Does the project have the potential to substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? Less than significant impact. Amending the general plan land use designation would not adversely affect a protected wildlife species or threaten a listed sensitive species or habitat at the project site or in the surrounding area. Future development would be required to abide by the City permit process and based on this analysis, there would be less than a significant impact to the quality of the environment, habitat for fish or wildlife species nor would it impact those populations to unsustainable levels. Plant and animal communities would not be threatened or eliminated, the number or range of rare or endangered plants and animals would not be affected. Development would not eliminate examples of major periods of California History.

4.21 □ □ □
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4.21.1 Chapter 4 Impact Analysis
Torres General Plan Amendment
February 2022 4-40
b) Does the project have impacts that are individually limited, but cumulatively considerable? (“Cumulatively considerable” means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? Less than significant impact. The GPA would increase the allowed density of residential development at the site but would not increase it to the degree that it would be significant in a cumulatively considerable way. c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly?
Less than significant impact. The GPA would increase the allowed density of residential development at the site but would not increase it to the degree that it would cause a substantial adverse impact on human beings, either directly or indirectly.

Attachment 9: Planning Commission Resolution 1906
RESOLUTION NO. 1906

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MADERA

RECOMMENDING THE CITY COUNCIL ADOPT A RESOLUTION ADOPTING THE NEGATIVE DECLARATION FOR THE PROJECT (ENV 2021-64)

PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

AND AMENDING THE GENERAL PLAN LAND USE DESIGNATION AT THE

WEST SIDE OF TORRES WAY FROM LD (LOW DENSITY) TO HD (HIGH

DENSITY) GENERAL PLAN LAND USE DESIGNATION CONSISTENT WITH THE EXISTING R-3 (HIGH DENSITY) ZONING DISTRICT (GPA 2021-01) WHEREAS, State Law requires that local agencies adopt General Plans containing specific mandatory elements; and
WHEREAS, the City of Madera has adopted a Comprehensive General Plan Update and Environmental Impact Report, and the City of Madera is currently in compliance with State mandates relative to Elements of the General Plan; and
WHEREAS, State law also provides for periodic review, updates, and amendments of its various plans; and
WHEREAS, a proposal has been made requesting an amendment to the Madera General Plan amending the land use designation for approximately 1.18 acres of property located on the west side of Torres Way from LD (Low Density) land use designation to HD (High Density) land use designation, as shown in the attached Exhibit A; and WHEREAS, the proposed General Plan amendment will provide the required consistency between the General Plan and Zoning Ordinance; and
WHEREAS, the proposed General Plan amendment is compatible with the neighborhood and not expected to be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or the City; and
WHEREAS, the City of Madera, acting as the Lead Agency, prepared an initial study and negative declaration for the project in compliance with the California Environmental Quality Act; and
WHEREAS, the negative declaration, General Plan amendment were distributed for public review and comment to various local agencies and groups, and public notice of this public hearing was given by mailed and published notice, in accordance with the applicable State and Municipal Codes and standard practices; and
WHEREAS, the Planning Commission has completed its review of the Staff Report and documents submitted for the proposed project, evaluated the information contained in the negative declaration, and considered testimony received as a part of the public hearing process; and
WHEREAS, the Planning Commission now desires to recommend that the City Council adopt ENV 2021-64 and GPA 2021-01.

NOW THEREFORE, be it resolved by the Planning Commission of the City of Madera as follows:

1. Recitals: The above recitals are true and correct and incorporated herein by reference.

2. CEQA and Recommendation of Approval of ENV 2021-64: The Planning Commission finds an environmental assessment initial study was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). This process included the distribution of requests for comment from other responsible or affected agencies and interested organizations. Preparation of the environmental assessment necessitated a thorough review of the proposed project and relevant environmental issues.

Based on this review and assessment, the Planning Commission finds there is no substantial evidence in the record that this project may have a significant direct, indirect or cumulative effects on the environment, and that a Negative Declaration is appropriate for this project. The Planning Commission further finds the Initial Study and Negative Declaration were timely and properly published and notices as required by CEQA. As such, the Planning Commission recommends that the City Council adopt a Negative Declaration for the project by approving ENV 2021-64.

3. General Plan Findings: The Planning Commission finds that GPA 2021-01 is consistent with the General Plan goals and policies. The Planning Commission further recommends that the City Council find that GPA 2021-01 is consistent with the General Plan goals and policies. The project does not affect the implementation of the General Plan with respect to surrounding properties. The proposed amendment essentially consists of a minor change of General Plan land use designation from low density residential to high density resident. This change will assist in the implementation of the goals, objectives, and policies of the General Plan regarding provision of housing and promote future residential growth. Ensuring viable development would also assist with the implementation of the Housing Element goals and policies in providing opportunity site for necessary housing, including policies and goals H-1.1; Policy H-1.2; Policy H-1.3; and Policy H-3.2. The proposed amendment would support the City's efforts to meet the Regional Housing Need Allocation (RHNA) as directed by the State of California Department of Housing and Community Development and as required by the City's Housing Element of the General Plan. All the planned uses and proposed modifications are consistent with the General Plan policies and objectives and as such the proposed amendment would continue to implement the General Plan policies. Approval of GPA 2021-01 is in the public interest.

4. Public Health, Safety, and Welfare: The Planning Commission finds that approval of GPA 2021-01 is in the best interest of the City, and is not detrimental to public health, safety, or welfare, and recommends that the City Council find the same.

Commissioner's Robert Gran Jr., Ryan Cerioni, Rohi Zacharia, Ramon Lopez, Balwinder Singh and Bobby Sheikh
None
None
None

5. Recommendation of Approval of GPA 2021-01: Given all of the findings can be made, the Planning Commission recommends the City Council adopt General Plan Amendment No. 2021-01, as set forth in Exhibit A, which amends the General Plan land use designation for the project site from Low Density to High Density.

6. Effective Date: This resolution is effective immediately. * * * * *
Passed, approved and adopted by the Planning Commission of the City of Madera this 8th day of March 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Arnoldo Rodriguez, AIC
City Manager
Exhibit A: General Plan Land Use Map - Proposed
Robert
~ Gran Jr.

Planning Commission C
- - ------------------
PLANNING COMMISSION RESOLUTION NO. 1906

EXHIBIT 'A'
General Plan Land Use Map - Proposed
City of Madera
General Plan
Land Use Map
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REPORT TO CITY COUNCIL
Approved by:
_________________________________
Gary Conte, Planning Manager
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Rezone property located on 801 South Gateway Drive
RECOMMENDATION:

The Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take actions as follows:

1. Waive full reading and introduce an Ordinance Rezoning approximately 0.27 acres at 801 South Gateway Drive (APN 011-111-005) from an I – Industrial Zone district to a C2 – Heavy Commercial Zone district.

SUMMARY:

The applicant, Hardev Singh, is proposing to rezone approximately 0.27 acres at 801 South Gateway Drive to conform with the site’s General Plan land use designation. The applicant proposes to rezone the subject site from I – Industrial to C2 – Heavy Commercial zone district (REZ 2021-02).

The project proposal was reviewed and considered by the Planning Commission (Commission) at its meeting on March 8, 2022. At the meeting, the Commission heard from the applicant’s representative who expressed acceptance to all project conditions of approval. No public comments were received at the Commission hearing. The Commission found the proposed rezone to be in conformance with the General Plan and has adopted Resolution No. 1909 recommending adoption of a Categorical Exemption pursuant to the California Environmental Quality Act Guidelines Section 15301 and approval of rezoning the subject site C2 – Heavy Commercial.

Council Meeting of: April 6, 2022
Agenda Number: C-2
A resolution adopting the Categorical Exemption and an ordinance approving rezoning the subject site C2 – Heavy Commercial have been prepared for Council action consistent with the Planning Commission’s recommendation.

DISCUSSION:

The subject site’s current zone district of I – Industrial is inconsistent with the site’s General Plan Land Use designation of C – Commercial. The applicant is proposing a rezone from the current I – Industrial zone to a C2 – Heavy Commercial zone to enable the subject site to be consistent with the site’s City’s General Plan Land Use designation and to better align with goals and policies established in the General Plan and zoning ordinance. The site’s current industrial zone classification allows for uses that are inconsistent with the site’s commercial General Plan land use designation.

The proposed rezone will also ensure that all future proposed uses are subject to the building rules and regulations of a C2 – Heavy Commercial zone district, allowing for better functionality with all surrounding current and future uses.

REZ 2021-02 is consistent with i) the General Plan goals and policies; ii) is consistent with the purpose of the zoning ordinance to promote and protect the public’s health, safety, peace, comfort, convenience and general welfare; and iii) the project would provide open space, light, air, privacy, convenience of access, aesthetic values, protection of environmental values, and protection of public and private improvements. The project is consistent with the General Plan goals and policies as further set forth in the attached ordinance. A rezone also provides support for the City’s Land Use Core Principles and fosters comprehensive planning “to ensure individual projects are integrated with existing and future projects and considers the form and function of the surrounding area” (City of Madera General Plan, p. 8-7).

CALIFIORNIA ENVIRONMENTAL QUALITY ACT (CEQA) REVIEW:

A preliminary environmental assessment was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). The Planning Commission has recommended the City Council find and determine that the project is exempt under Section 15301 (Existing Facilities) of the State CEQA Guidelines because the project will occupy an existing building on an existing lot with existing services and utilities, and any modifications to the structure will only be minor interior changes involving negligible or no relative expansion of use.

The proposed project is consistent with applicable general plan designations and policies and is served by all required services and utilities. Further, none of the exceptions under Section 15300.2 of the CEQA Guidelines are applicable to this project.

PUBLIC NOTICE:

FISCAL IMPACT:

The applicant paid $11,137.50 in Planning Department entitlement fees to offset the costs associated with processing REZ 2021-02, CUP 2021-15, VAR 2022-01 and SPR 2021-23. Additional fees will be required from the Building Department in conjunction with any on-site improvements and/or interior or exterior building improvements contemplated by the applicant. improvement plans and building plan check and permitting.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The proposed rezone is consistent with the Vision Madera 2025 Plan and supports and encourages good jobs and economic opportunities. In considering the request for a rezone, the City Council is considering an opportunity to underscore the need to attract commercial businesses and to encourage residents to buy locally as outlined in by the General Plan.

ALTERNATIVES:

The Council could consider alternatives other than the Planning Commission and staff’s recommendation for approval of the rezone ordinance. Those include:

1. Denial of the request for rezone. Should the requests be denied, the project site would remain with the current zoning district and CUP 2021-15, VAR 2022-01 and SPR 2021-23 would be suspended would be suspended.

2. Continuing the item with direction to staff to provide additional information so as to allow the Council time to digest that information in advance of a decision.

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. Map

2. Rezone Ordinance
Exhibit A - Existing and Proposed Zoning

3. Planning Commission Resolution
Attachment 1 – Aerial View
Attachment 2 – Rezone Ordinance
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA

AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 0.27 ACRES OF PROPERTY LOCATED AT 801 SOUTH GATEWAY DRIVE (APN: 011-111-005) FROM THE I – INDUSTRIAL TO THE C2 – HEAVY COMMERCIAL ZONE DISTRICT
WHEREAS, Hardev Singh (“Owner”) owns the property at 801 South Gateway Drive (APN:
011-111-005) in Madera, California (“site”); and
WHEREAS, the Owner has submitted application REZ 2021-02 to the City of Madera (City) to rezone approximately 0.27 acres at 801 South Gateway Drive; and WHEREAS, the rezone is compatible with the neighborhood and is not expected to be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or the City; and
WHEREAS, the project has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, Section 15301 (Existing Facilities); and WHEREAS, the proposed rezone will not individually or cumulatively have an adverse effect on wildlife resources, as defined in Section 711.2 of the California Department of Fish and Game Code; and
WHEREAS, the Planning Commission received and reviewed application REZ 2021-02 at a duly noticed meeting on March 8, 2022, wherein the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Planning Commission; and WHEREAS, after its hearing, the Planning Commission adopted Resolution No. 1909 recommending to the City Council of the City of Madera the approval of REZ 2021-02 as conditioned; and
WHEREAS, concurrently with the consideration of REZ 2021-02, the Planning Commission approved Conditional Use Permit 2021-15 (CUP 2021-15), Variance 2022-01 (VAR 2022-01) and Site Plan Review 2021-23 (SPR 2021-23) and submitted said approvals to City Council; and WHEREAS, conditional approval of CUP 2021-15, VAR 2022-01 and SPR 2021-23 by the Planning Commission are contingent to City Council approval of REZ 2021-02; and WHEREAS, under the City’s Municipal Code, the City Council is authorized to review and approve rezones on behalf of the City; and
WHEREAS, the City provided notice of the City Council hearing as required by law; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA ORDAINS AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

SECTION 2. Public Hearing. The City Council received the submittals from the Planning Commission and held a duly noticed public hearing on April 6, 2021 on the rezoning of the Site as shown in Exhibit “A.”
SECTION 3. Findings. Based upon the record before it at the public hearing, the City Council determines the adoption of the proposed rezoning ordinance as recommended by the Planning Commission is in the best interest of the City of Madera. The City Council finds REZ 2021- 02 is consistent with the City’s Zoning Ordinance to promote the growth of the City in an orderly and sustainable manner and to ensure consistency with the City General Plan. The City Council hereby makes the following findings:

1. THE PROPOSED REZONE WILL PROVIDE THE REQUIRED CONSISTENCY BETWEEN THE GENERAL PLAN AND ZONING.

2. THE REZONE IS NOT EXPECTED TO BE DETERMENTAL TO THE HEALTH, SAFETY, PEACE, COMFORT OR GENERAL WELFARE OF THE NEIGHBORHOOD OR THE CITY.

SECTION 4. Approval of Rezone. The City Council hereby approves REZ 2021-02 and hereby amends the City of Madera Zoning Map as provided for in Chapter 3 of Title X of the Madera Municipal Code as illustrated in the hereto attached Exhibit “A” which indicates the segment of the City of Madera Zoning Map to be amended.

SECTION 5. Effective Date of Rezone. Unless the adoption of this amendment to the Zoning Map is lawfully stayed, thirty-one (31) days after adoption of this amendment, the Planning Manager and City Clerk shall cause these revisions to be made to the City of Madera Zoning Map which shall also indicate the date of adoption of this revision and be signed by the Planning Manager and City Clerk.

SECTION 6. Effect Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage.

SECTION 7. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

Exhibit A: Existing and Proposed Zoning
Existing Zoning (below)
Proposed Zoning (Below)
Attachment 3: Planning Commission Resolution No. 1909
RESOLUTION NO. 1909

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MADERA

RECOMMENDING CITY COUNCIL ADOPTION OF A CATEGORICAL EXEMPTION PURSUANT TO CEQA GUIDELINES SECTION 15301 (EXISTING FACILITIES) AND REZONE 2021-02 (REZ 2021-02), AND CONTINGENT APPROVAL OF VARIANCE 2022-01 (VAR 2022-01), CONDITIONAL USE PERMIT 2021-15 (CUP 2021-15), AND SITE PLAN REVIEW 2021-23 (SPR 2021-23) (AUTO USES, 801 SOUTH GATEWAY DRIVE)
WHEREAS, Hardev Singh ("Owner") owns an existing commercial structure at 801 South Gateway Drive in Madera, California ("site"); and
WHEREAS, the site contains an existing building that is planned for and surrounded by commercial uses; and
WHEREAS, the Applicant is seeking a parking variance to allow for reduced parking requirements associated with the commercial activities on the site, as proposed by SPR 2021-23; and WHEREAS, the existing site would require additional parking spaces to provide for the existing commercial area on-site as stated in Section 10-3.1202 of the Madera Municipal Code, "Parking Spaces Required"; and
WHEREAS, the parcel has no excess space on which to provide additional parking; and WHEREAS, the project has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) guidelines, Section 15301 (Existing Facilities); and WHEREAS, under the City's Municipal Code, the Planning Commission is authorized to review and approve variances, site plan reviews, and environmental assessments for associated projects on behalf of the City; and
WHEREAS, the City provided notice ofthe Planning Commission hearing as required by law; and WHEREAS, the Planning Commission received and reviewed REZ 2021-02, VAR 2022-01, CUP 2021-15, and SPR 2021-23 at a duly noticed meeting on March 8, 2022; and WHEREAS, CUP 2021-15 shall only apply and allow for small engine and auto repairs, transmission overhauling, tire rebuilding and other comparable uses to operate in one of the existing unit; and WHEREAS, a public hearing was held, the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Planning Commission; and WHEREAS, the Planning Commission now desires to recommend the City Council adopt a Categorical Exemption for the project pursuant to CEQA, and recommend approve REZ 2021-02. The Planning Commission also desires to contingently approve VAR 2022-01, CUP 2021-15, and SPR 2021-23, with conditions.

NOW THEREFORE, be it resolved by the Planning Commission of the City of Madera as follows:

1. Recitals: The above recitals are true and correct and are incorporated herein.

2. CEQA Recommendation: A preliminary environmental assessment was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). The Planning Commission recommends the City Council find and determine that the project is exempt under Section 15301 (Existing Facilities) of the State CEQA Guidelines because the project will occupy an existing building on an existing lot with existing services and utilities, and any modifications to the structure will only be minor interior changes involving negligible or no relative expansion of use. The proposed project is consistent with applicable general plan designations and policies and is served by all required services and utilities. Further, none of the exceptions under Section 15300.2 ofthe CEQA Guidelines are applicable to this project.

3. Recommendation of City Council Approval of REZ 2021-02: The Planning Commission finds, and recommends the City Council find, that REZ 2021-02 is consistent with the General Plan. The Planning Commission further recommends that the City Council find that REZ 2021-02 i) is consistent with the General Plan goals and policies; ii) is consistent with the purpose of the zoning ordinance to promote and protect the public's health, safety, peace, comfort, convenience and general welfare; and iii) the project would provide open space, light, air, privacy, convenience of access, aesthetic values, protection of environmental values, and protection of public and private improvements. The project is consistent with the General Plan goals and policies including:

A. GOAL SUS-1: Establish and maintain a diverse and sustainable local economy.

B. Policy SUS-11: The City seeks to allow abundant commercial opportunities and the development of a strong local workforce. The City recognizes the interrelated nature of economic development among the various cultural, social, and economic segments of the community, and will work with local entrepreneurs to develop cooperative programs that increase and enhance opportunities for business growth within the City.

C. Policy SUS-13: The City shall support the location and continued operation of local businesses that supply goods and services needed in City.

D. Policy SUS-15: The City shall seek to promote, attract, and retain jobs that pay a living wage and reduce the need for residents to commute to work outside the City.

4. Findings to Approve VAR 2022-01: The Planning Commission finds and determines that there is substantial evidence in the administrative record to support the approval of VAR 2022-01, as conditioned. With conditions, the project is consistent with the requirements of the Municipal Code. The Planning Commission further approves, accepts as its own, incorporates as if set forth in full herein, and makes each and every one of the findings, based on the evidence in the record, as follows:

Finding a: Strict and literal application of MMC § 10-3.1202 (Parking Spaces Required} would result in practical difficulties.

The property's size does not allow for the sufficient space needed to accommodate all proposed uses and their corresponding parking requirements as required by MMC § 10-

3.1202. This creates practical difficulties related to everyday operations for the businesses in the existing units.

Finding b: Strict and literal application of MMC § 10-3.1202 (Parking Spaces Required} results in inconsistencies with goals and policies established in the General Plan.

Any proposal found to be noncompliant with any of the provisions established in the MMC requires denial unless a variance is granted. Without approval, the applicant's building will remain vacant and inoperable. A vacant and inoperable building is in direct contradiction to the Madera Vision 2025 and its goal for good jobs and economic opportunity.

Finding c: Strict and literal application of MMC § 10-3.1202 (Parking Spaces Required} results deprivation of economic privileges enjoyed by surrounding properties.

The applicant may demolish a portion of the building and provide parking; however, the inability to lease the existing units deprives the applicant of the same economic privileges granted to properties in the vicinity under identical zoning classification.

5. Findings to Approve CUP 2021-15: The Planning Commission finds and determines that there is substantial evidence in the administrative record to support the approval of CUP 2021-15, as conditioned. The Planning Commission further approves, accepts as its own, incorporates as if set forth in full herein, and makes each and every one of the findings, based on the evidence in the record, as follows:

Finding a: The proposal is consistent with the General Plan and Zoning Ordinance.

The proposed uses are similar in character to the uses that have been in use since the building was constructed in 1985. They are also uses comparable to the uses defined and outlined in MMC§ 10-3.902 (Heavy Commercial, Permitted Uses).

Finding b: The proposed use will be compatible with the surrounding properties.

The project site is suited for commercial uses. The project site is located within a commercial corridor and is surrounded by like uses to the north, west, and south, and a railroad line to the east. As conditioned, the uses will be compatible with surrounding properties and is consistent with applicable requirements regulating such use.

Finding c: The establishment, maintenance, or operation of the use or building applied for will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort, and general welfare of persons residing or working in the neighborhood of such proposed use or be detrimental or injurious to property and improvements in the neighborhood or general welfare of the city.

As discussed above, the proposed use is compatible with surrounding properties and will not have a significant, adverse environmental impact. The request will not result in a detriment to the health, safety, peace, morals, comfort, or general welfare of people residing or working in the neighborhood.

6. Findings to Approve SPR 2021-23: The Planning Commission finds and determines that there is substantial evidence in the administrative record to support the approval of SPR 2021-23, as conditioned. With conditions, the project is consistent with the requirements of the Municipal Code, including Section 10-3.4.0106. The Planning Commission further approves, accepts as its own, incorporates as if set forth in full herein, and makes each and every one of the findings, based on the evidence in the record, as follows:

Finding a: The proposal is consistent with the General Plan and Zoning Ordinance.

SPR 2022-01 provides conformance with the City's General Plan by supporting land use goals and policies that desire, "comprehensive planning to ensure individual projects are integrated with existing and future projects and considers the form and function of the surrounding area" (City of Madera General Plan, p. 8-7).

Finding b: The proposal is consistent with any applicable specific plans.

The property is not located within the boundary of a specific plan.

Finding c: The proposed project includes facilities and improvements; vehicular and pedestrian ingress, egress, and internal circulation; and location of structures, services, walls, landscaping, and drainage that are so arranged that traffic congestion is avoided, pedestrian and vehicular safety and welfare are protected, there will be no adverse effects on surrounding property, light is deflected away from adjoining properties and public streets, and environmental impacts are reduced to acceptable levels.

The project has been reviewed and is consistent with the surrounding uses and with all applicable requirements for development in commercial zoning district. Public improvements exist and on-site utilities are consistent with City standards. Review of the site determined that the project would not result in in a significant generation of noise, light, and traffic.

Finding d: The proposed project is consistent with established legislative policies relating to traffic safety, street dedications, street improvements, and environmental quality.

SPR 2022-01 will not have a significant impact on traffic or the environment. With the conditions imposed, the project will not be detrimental or injurious to property and improvements in the neighborhood or general welfare of the City.

7. Approval of VAR 2022-01, CUP 2021-15, and SPR 2021-23: Given that all findings can be made, the Planning Commission hereby approves VAR 2022-01, CUP 2021-15, and SPR 2021-23 as conditioned and set forth in the Conditions of Approval attached as Attachment A, which approvals are contingent upon the following:

The approval of VAR 2021-01, CUP 2021-15, and SPR 2021-23 shall become final and effective immediately only after the City Council of the City of Madera adopts REZ 2021-02 ("Council Approval"). If the Council Approval is not made within 180 days of the adoption of this Resolution, then VAR 2021-01, CUP 2021-15, and SPR 2021-23, shall be returned to the Planning Commission for further consideration and a final decision. If the Council Approval is made within 180 days of the adoption of this Resolution, but any change is made by the Council to the Council Approval in a manner that could reasonably affect the findings of the Planning Commission herein, or require a modification or addition of a condition of approval to be consistent with the Council Approval, then VAR 2021-01, CUP 2021-15, and SPR 2021-23 shall be returned to the Planning Commission for further consideration and a final decision.

8. Effective Date: This resolution is effective immediately. * * * * *
Passed and adopted by the Planning Commission of the City of Madera this 8th day of March 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Robert Gran Jr.

Attest:
~ jg~.~ rrr
City Manager
Exhibit A: Conditions of Approval for CUP 2021-15 & SPR 2021-23 Notice to Applicant
REZ 2021-02, VAR 2022-01, CUP 2021-15 SPR 2021-23
801 S. Gateway Dr.

Conditions of Approval, March 81 2022
In accordance with the provisions of Government Code Section 66020{d)(1), the imposition of fees, dedications, reservations, or exactions for this project are subject to protest by the project applicant at the time of approval or conditional approval of the development or within ninety (90) calendar days after the date of imposition of fees, dedications, reservation, or exactions imposed on the development project.

This notice does not apply to those fees, dedications, reservations, or exactions which were previously imposed and duly noticed; or where no notice was previously required under the provisions of Government Code Section 66020(d)(1) in effect before January 1, 1997.

IMPORTANT: PLEASE READ CAREFULLY
This project is subject to a variety of discretionary conditions of approval. These include conditions based on adopted City plans and policies; those determined through site plan review, and environmental assessment essential to mitigate adverse effects on the environment including the health, safety, and welfare of the community; and recommended conditions for development that are not essential to health, safety, and welfare, but would on the whole enhance the project and its relationship to the neighborhood and environment.

Approval of this permit shall be considered null and void in the event of failure by the applicant and/or the authorized representative, architect, engineer, or designer to disclose and delineate all facts and information relating to the subject property and the proposed development.

Approval of this permit may become null and void in the event that development is not completed in accordance with all the conditions and requirements imposed on this permit, the zoning ordinance, and all City standards and specifications. This permit is granted, and the conditions imposed, based upon the application submittal provided by the applicant, including any operational statement. The application is material to the issuance of this permit. Unless the conditions of approval specifically require operation inconsistent with the application, a new or revised permit is required ifthe operation of this establishment changes or becomes inconsistent with the application. Failure to operate in accordance with the conditions and requirements imposed may result in revocation of the permit or any other enforcement remedy available under the law. The City shall not assume responsibility for any deletions or omissions resulting from the review process or for additions or alterations to any construction or building plans not specifically submitted and reviewed and approved pursuant to this permit or subsequent amendments or revisions. These conditions are conditions imposed solely upon the permit as delineated herein and are not conditions imposed on the City or any third party. Likewise, imposition of conditions to ensure compliance with federal, state, or local laws and regulations does not preclude any other type of compliance enforcement.

Discretionary conditions of approval may be appealed. All code requirements, however, are mandatory and may only be modified by variance, provided the findings can be made.

All discretionary conditions of approval for CUP 2021-15 will ultimately be deemed mandatory unless appealed by the applicant to City Council within fifteen (15) days after the decision of the Planning Commission, and all discretionary conditions of approval for SPR 2021-03 (Auto Uses, 801 South Gateway Drive) will ultimately be deemed mandatory unless appealed by the applicant to the City Council within ten (10) days after the decision by the Planning Commission. In the event you wish to appeal the Planning Commission's decision or discretionary conditions of approval, you may do so by filing a written appeal with the City Clerk. The appeal shall state the grounds for the appeal and wherein the Commission failed to conform to the requirements of the zoning ordinance. This should include identification of the decision or action appealed and specific reasons why you believe the decision or action appealed should not be upheld.

These conditions are applicable to any person or entity making use of this permit, and references to "developer'' or "applicant" herein also include any applicant, property owner, owner, successors-ininterest, lessee, operator, or any other person or entity making use of this permit. Furthermore, "project site" refers to the portions of 801 South Gateway Drive that are being developed under CUP 2021-15 and SPR 2021-03 by the applicant. The following conditions apply only to these portions of the subject site, unless specifically noted otherwise.

General

1. Approval of this site plan review shall be considered null and void in the event of failure by the applicant and/or the authorized representative, architect, engineer, or the designer to disclose and delineate all facts and information relating to the subject property and the proposed development.

2. Approval of this site plan review may become null and void if development is not completed in accordance with all the conditions and requirements imposed on this site plan review and all City standards and specifications.

3. All conditions of approval shall be the sole financial responsibility of the applicant/owner, except where specifically noted in the conditions or mandated by statutes.

Planning Department

4. VAR 2022-02, CUP 2021-15, and SPR 2021-32 are contingent upon City Council approving REZ 2021-02. VAR 2022-02, CUP 2021-15, and SPR 2021-32 shall not come into effective until REZ 2021-02 is approved by City Council.

5. All parking stalls, including ADA parking, shall be restriped to City standards.

6. With a total of 12 standard parking stalls, applicant shall dedicate and limit three (3) parking spaces per each unit. This shall be done by marking the letter of each suite on the three (3) parking spaces closest to that unit.

7. The three (3) diagonal striped parking stalls fronting suites A, B, C, and E shall be removed before final approval.

8. The uses that the applicant has proposed at the time of this review, and those defined as by-right uses in a C2 - Heavy Commercial zone district per MMC, shall be the only by-right uses allowed.

Any future proposed use not listed by the applicant shall require additional review by the Planning Manager or planning staff.

9. CUP 2021-15 and SPR 2021-32 shall preclude any use that would require a higher number of parking stalls than the uses categorized as commercial and industrial defined in MMC§ 10-3.1202 or uses that require more than one (1) space for each 400 sq. ft., plus one (1) space for each two (2) employees, whichever is higher.

10. Table 4 below lists all the permissible uses (Refer to Attachment 2 for exhaustive list). However, CUP 2021-15 shall only apply and allow for small engine and auto repairs, transmission overhauling, tire rebuilding and other comparable uses to operate in one of the existing units.

Uses not listed under CUP 2021-15 shall require additional review.

Unit A Unit B, C, D, E
Hair Salon/Barber Window Tint/Auto Wrap shop
Beaty/Nail/Lashes/Massage Therapy Smog shop
Office (as outlined in Attachment 2) Auto repair
Cell phone/computer repair Small engine repair
Floral business

11. Unit Band C shall be occupied by one (1) single tenant operating one (1) single business.

12. There shall be no overnight parking and/or storage of any vehicles and/or equipment.

13. The tree fronting the property shall be kept and maintained by the applicant/owner.

14. Landscaping fronting the property on Gateway Drive shall be re-planted with new shrubs per City standards.

15. New on-site landsca roval.

16. Applicant shall maintain all on-site landscaping per City standards.

17. The 2 metal sculptures found on the entrance of the property shall be removed before final approval.

18. Any damage to on-site landscaping resulting from on-site improvements shall be addressed and corrected by the applicant/owner and /or contractor.

Fire Marshall

19. Fire and life safety requirements shall be maintained for the existing businesses in accordance with the California Fire Code. Any changes to the existing conditions will require fire approval for code compliance.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 6, 2022
_________________________________ Agenda Number: ___________ Anthony Forestiere, Interim Director of Financial Services _________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update on Water, Sewer, Storm Drainage and Solid Waste Rate Studies, Confirmation of Direction on Utility Rate increases and Consideration of a Resolution Approving a Date for Prop 218 Public Hearing for Water, Sewer, Storm Drainage and Solid Waste Rate Increases RECOMMENDATION:

Staff recommends that the Council, after considering the information presented, adopt a Resolution accepting the rate study relating to water, sewer, storm drainage and solid waste; authorizing required actions under Proposition 218; and setting a Proposition 218 public hearing date of June 15, 2022 to consider rates
SUMMARY:

The City issued a Request for Proposal (RFP) in August 2020 for a study of the utility rates for water, sewer, storm drainage, and solid waste services. The City completed its last rate study for water and sewer utility rates in 2015, with the resulting water and sewer rates taking effect in July 2015 with incremental increases through January 2020. In December 2018, the Council considered a revision to the water conservation portion of the water rates and reduced the planned increase from 10 percent to 6 percent for the fiscal year 2018/19. The storm drainage rates have not been adjusted since 1992. The solid waste services are contracted to a third party, and the fee schedule was updated in March 2017.

DISCUSSION:

This item is a follow‐up to the discussions at the August 18, 2021, December 15, 2021 and January 19, 2022 Council meetings.

As Council is aware, Madera is a full‐service city that provides water, sewer, solid waste, and storm drainage services to its residents. There are approximately 14,200 residential, commercial, and industrial utility customers. The last utility rate study prepared by the City was completed in 2015, which updated the utility rates for water and sewer, taking effect incrementally July 2015 through January 2020.

Considering that rates are generally reviewed every 5 years, the City issued a Request for Proposal (RFP) in August 2020 for a study of the utility rates for water, sewer, storm drainage, and solid waste services.

D-1
Of the seven proposals received, the City Council (Council) selected NBS Consulting to perform the utility rate studies.

Prior to the ongoing study, the last rate study resulted in water and sewer rates taking effect in July 2015 with incremental increases through January 2020. In December 2018, the Council considered a revision to the water conservation portion of the water rates and reduced the planned increase from 10 percent to 6 percent for the fiscal year 2018/19. The storm drainage rates have not been adjusted since 1992. The solid waste services are contracted to a third party.

Staff has worked with the Consultants to achieve key objectives while minimizing effects on rate payers to the extent possible. Objectivesinclude meeting normal and peak operating demands, providing funding for capital equipment and facilities, maintaining prudent reserves and meeting debt coverage ratios.

Although all of these factors affect how rates are calculated, the single mostsignificant factor is how much revenue is required in order meet operational and capital improvement needs. The capital improvement needs for the water and sewer utilities are, in large part, being funded with federal grant funds from the American Rescue Plan Act.

It is worth noting that utilities, including sewer, water, trash collection, and drainage are funded by user fees that provide for the daily operation and maintenance of the various systems. Said fees are viewed as property‐related fees for a utility service and are subject to specific requirements of the California Constitution Article XIII D § 6(a), commonly referred to as Proposition (Prop) 218. The requirements include:
 The fees must only cover expenses to provide service to the customer assessed.  An increase in the fee(s) must be approved by the customers under a protest‐ballot procedure, where all affected property owners are notified and given the opportunity to protest the increase in writing or at a public hearing, and a majority protest prohibits the increase.  A multi‐year schedule of fee increases is allowed for up to five years.  The Prop 218 process occurs after the Council approves the rate studies. This process involves mailing a Notice of the Proposed Rate Increases to all affected customers. o Any customer opposed to the rate increase would need to send a letter back to the City protesting the rate increases.
o If more than 50 percent of the customers are opposed to the rate increase, the increase would be blocked.
o The Prop 218 process also requires having a public hearing no earlier than 45 days before the mailing to receive comments on the proposed increases. At the end of this hearing, the Council would close the period to receive protests, and then count the protest ballots.

If the protest failed, the Council could adopt the proposed rate increase.

The rate study is comprised of several distinct analyses. Each study is attached to this report and include:
 Water
 Wastewater (i.e., sewer)
 Storm Drain
 Solid Waste (i.e., trash), including Street Sweeping
A summary of each is as follows:

WATER RATE STUDY:

The Water Rate Study assumes that $6 Million of the American Rescue Plan Act (ARPA) funds would be used to fund capital projects along with the use of available Water Enterprise Capital Reserve Funds.

Based on current and projected costs, including capital projects, the rates are projected to increase 1 percent in fiscal years 2021/2022, and 2022/2023 and 2023/2024 with no increase in ratesin the following two years covered by the rate study.

WASTEWATER RATE STUDY:

The Wastewater Rate Study assumes that $16 Million of the ARPA funds would be used to fund capital projects. Based on current and projected costs, including capital projects, the rates are projected to increase 5 percent in each of the next five years.

STORM DRAIN RATE STUDY:

The Storm Drain Rate Study recommends an increase of 15 percent in each of the next five years. These rate increases are necessary to cover ongoing costs, as well as fund prudent reserves. Prior deficits have depleted reserve balances, as rates have not increased since 1992.

SOLID WASTE RATE STUDY:

The Solid Waste Rate Study recommends an increase of 10 percent in total rate revenue in each of the first four years and 4 percent in the fifth year. Because of the cost‐of‐service adjustments in the first year, the rates for each customer class are affected differently by these increases; in years 2 through 5 the rate increases are applied “across‐the‐board” to all solid waste rates.

These rate increases are necessary to cover ongoing costs, fund prudent reserves, and new costs associated with State Bill (SB) 1383. SB 1383, effective January 1, 2022, imposes additional recycle and organic recovery mandates, resulting in an estimated 35 percent increase in costs and is calculated as a surcharge that is incorporated into the rates. Additionally, the administrative fees paid to the franchise hauler, which have not historically been recovered from residential customers, are also added to the proposed rates.

Additionally, the Solid Waste Rate Study reviewed streetsweeping fees which have historically been billed separately based on linear feet of lot frontage. The ratesforstreet sweeping have been incorporated into proposed solid waste rates and are now recovered from allsolid waste customers as a fixed rate, designed to cover ongoing street sweeping costs.

PURPOSE OF THIS WORKSHOP
The purpose of this workshop is to follow‐up on previous workshops presented at the August 18, 2021, December 15, 2021 and January 19, 2022 Council meetings, provide background on the rate setting process and, if the Council agrees with the proposed rates, it may direct staff to cause the required publishing of the proposed rates for a Public Hearing to be set for June 15, 2022. The proposed rates will be mailed to all utility customers and property owners prior to the 45‐day notice period.

FINANCIAL IMPACT:

The Council has considered alternative rate study scenarios at the August 18, 2021, December 15, 2021 and January 19, 2022 Council meetings. The attached draft rate studies and proposed rates are the result of staff working with the Consultant in consideration of alternative funding sources such as ARPA and Developer Impact Fees, as well as Council discussions. The single‐family residential (SFR) current and proposed rates are presented in Table 1. The % of rate revenue increases for the 1st and 5th years are for the total revenue generated by all customer classes. The proposed rates for Solid Waste now include the street sweeping program costs and the administrative fee, which had not previously been charged to customers.

Table 1: Current Rate, Proposed Rates 1st and 5th Year; % Change 1st Year and Cumulative 5th Year in Rate Revenue
Rate Study
In US ($) dollars % Increase
SFR
Current
Rate
SFR
Proposed
1st Year
Rate
Increase
1st Year
Rate
SFR
5th Year
Rate
1st Year
Revenue
Rate
Increase
Cumulative
Rate
Revenue
Change ‐ 5th
Year
Water (Avg. Monthly) 54.81 55.26 0.45 56.47 1% 3.03%
Sewer 42.75 42.96 0.21 52.23 5% 27.63%
Storm Drain 2.00 2.92 0.92 5.11 15% 101.14%
Solid Waste (Incl. St.

Sweep and Admin. Fee)

25.56 32.00 6.44 45.77 10% 52.27%
Total 125.12 133.14 8.02 159.58
The rates will be presented by the Consultant and if Council agrees with the proposed rates, it may direct staff to begin the Proposition 218 approval process by mailing notices of the proposed rate increases to all utility customers and property owners and, after at least 45 days, hold a Public Hearing to be set for June 15, 2022’
CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The proposed action is consistent with Vision Plan Action Item 115.5.

Action Item #115.5: Insure the physical and financial sustainability of the City existing and expanding sewer and water infrastructure.

A. Develop a comprehensive detailed inventory of the existing water and sewer collection systems that forecasts the probable life, and periodic major maintenance and/or replacement of all of the individual elements.

B. Provide a long‐term financial plan that forecasts the required capital repairs to the existing system and corresponding revenues.

C. Where feasible, include appropriate funding in annual and CIP budgeting and determination of user rates.

ATTACHMENTS

1. Resolution

2. Water Rate Study
a. Appendix: Detailed Water Study Tables and Figures

3. Wastewater Rate Study
a. Appendix: Detailed Wastewater Study Tables and Figures

4. Storm Drain Rate Study
a. Appendix: Detailed Storm Drain Study Tables and Figures

5. Solid Waste Rate Study
a. Appendix: Detailed Solid Waste Study Tables and Figures RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING THE RATE STUDY RELATING TO WATER, SEWER, STORM DRAINAGE AND SOLID WASTE; AUTHORIZING REQUIRED ACTIONS UNDER PROPOSITION 218; AND SETTING A PROPOSITION 218 PUBLIC

HEARING DATE TO CONSIDER RATE INCREASES
WHEREAS, the City of Madera engaged NBS Consulting, a firm with expertise in the analysis of costs relating to utilities to conduct a rate study of the City’s municipal water, sewer, storm drainage, and solid waste utilities; and
WHEREAS, the Council has held three public workshops (August 18, 2021, December 15, 2021, and January 22, 2022) regarding current rates and the need to increase rates to meet operational costs; and WHEREAS, the Council has received a final report from NBS Consulting at this Council meeting of April 6, 2022, and heard from staff on this matter; and WHEREAS, the Council wishes to proceed with the Proposition 218 Process relating to proposed rate increases.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Council accepts the final report from NBS Consulting relating to proposed rate increases for water, sewer, storm drainage, and solid waste.

3. Staff is directed and authorized to take required actions under Proposition 218 including but not limited to preparation and mailing of required 45-day notices to rate payers and setting of at least one workshop during the 45-day period.

4. A public hearing shall be held in accordance with the requirements of Proposition 218.

5. The date for the public hearing on the proposed rate increases is hereby set for June 15, 2022, at 6 PM in the Madera Council Chamber.

6. Staff are directed to take all actions necessary to effectuate the Proposition 218 process and to ensure an open, transparent, and lawful process regarding the proposed rate increases.

7. This resolution is effective immediately upon adoption. * * * * * * *
OFFICE LOCATIONS:

Temecula – Corporate Headquarters
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
San Francisco – Regional Office
870 Market Street, Suite 1223
San Francisco, CA 94102
California Satellite Offices
Atascadero, Davis
Huntington Beach,
Joshua Tree, Riverside
Sacramento, San Jose
www.nbsgov.com

FINAL REPORT
Water Rate Study
MARCH 2022
Aerial view of City of Madera
via Google Earth
via Google Earth

CITY OF
MADERA

TABLE OF CONTENTS
Purpose and Overview of the Study...................................................................1 A. Purpose ...........................................................................................................................1 B. Overview of the Study.....................................................................................................1 Water Rate Study ..............................................................................................4 A. Key Water Rate Study Issues...........................................................................................4 B. Financial Plan...................................................................................................................4 C. Cost of Service Analysis...................................................................................................6 Classification of Costs..........................................................................................................7 Customer Classes.................................................................................................................8 Costs Allocated to Customer Classes...................................................................................9 D. Rate Design Analysis .....................................................................................................12 Fixed Charges.....................................................................................................................12 Variable Charges................................................................................................................13 E. Proposed Water Rates...................................................................................................13 F. Comparison of Current and Proposed Water Bills........................................................14 G. Drought Rate Analysis...................................................................................................19 Recommendations and Next Steps .................................................................. 21 A. Consultant Recommendations......................................................................................21 B. Next Steps .....................................................................................................................21 C. NBS’ Principal Assumptions and Considerations ..........................................................21 Appendix: Detailed Water Rate Study Tables and Figures
Section 1.

Section 2.

Section 3.

TABLE OF FIGURES
Figure 1. Primary Components of a Rate Study ..................................................................................... 1 Figure 2. Summary of Water Revenue Requirements ........................................................................... 5 Figure 3. Summary of Capital Improvement Plan .................................................................................. 6 Figure 4. Summary of Reserve Funds..................................................................................................... 6 Figure 5. Cost Classification Summary ................................................................................................... 7 Figure 6. Allocation of Water Revenue Requirements .......................................................................... 8 Figure 7. Commodity and Conservation Allocation Factors................................................................... 9 Figure 8. Capacity Allocation Factor....................................................................................................... 9 Figure 9. Customer Allocation Factor..................................................................................................... 9 Figure 10. Cost Allocation Methodology.............................................................................................. 10 Figure 11. Capacity Related Costs and Customer Costs Allocation ..................................................... 11 Figure 12. Meter Equivalency Factors.................................................................................................. 11 Figure 13. Commodity and Conservation Cost Allocations.................................................................. 12 Figure 14. Calculated Fixed Meter Charges.......................................................................................... 13 Figure 15. Calculated Variable Charges................................................................................................ 13 Figure 16. Proposed Water Rates ........................................................................................................ 14 Figure 17. Monthly Bill Comparison for Single Family Customers (1-inch meters)............................. 15 Figure 18. Monthly Water Bill Comparison for Commercial Customers (1-inch meters).................... 16 Figure 19. Regional Bill Comparison for Single-Family Customers ...................................................... 17 Figure 20. Regional Bill Comparison for Commercial Customers ........................................................ 18 Figure 21. Net Revenue Requirements Impacted by Conservation..................................................... 19 Figure 22. Calculation of Commodity Costs at 10% Conservation....................................................... 19 Figure 23. Proposed Drought Rates..................................................................................................... 20 This list identifies abbreviations and acronyms that may be used in this report. This list has not been viewed, arranged, or edited by an attorney, nor should it be relied on as legal advice. The intent of this list is to support the recognition and analysis of this report.

Any questions regarding clarification of this document should be directed to staff or an attorney specializing in this particular subject matter.

ABBREVIATIONS & ACRONYMS
AAF
AF
Alt.

Avg.

AWWA
BMP
CA
CAP
CCF
CCI
COM
Comm.

COS
COSA
CPI
CIP
DU
Excl.

ENR
EDU
Exp.

FP
FY
FY 2021/22
GPD
GPM
HCF
Ind.

Irr.

LAIF
MFR
Mo.

Muni.

N/A
O&M
Prop 13
Average Annual Flow
Acre Foot, equal to 435.6 HCF/CCF or 325,851 gallons
Alternative
Average
American Water Works Association
Best Management Practice
Customer
Capacity
Hundred Cubic Feet (same as HCF); equal to 748 gallons
Construction Cost Index
Commodity
Commercial
Cost of Service
Cost of Service Analysis
Consumer Price Index
Capital Improvement Program
Dwelling Unit
Exclude
Engineering News Record
Equivalent Dwelling Unit
Expense
Fire Protection
Fiscal Year (e.g., July 1
st to June 30th)
July 1, 2021 through June 30, 2022
Gallons per Day
Gallons per Minute
Hundred Cubic Feet; equalto 748 gallons or 1 CCF
Industrial
Irrigation
Local Agency Investment Fund
Multi-Family Residential
Month
Municipal
Not Available or Not Applicable
Operational & Maintenance Expenses
Proposition 13 (1978) – Article XIIIA of the California Constitution which limits taxes on real property to 1% of the full cash value of such property.

This list identifies abbreviations and acronyms that may be used in this report. This list has not been viewed, arranged, or edited by an attorney, nor should it be relied on as legal advice. The intent of this list is to support the recognition and analysis of this report.

Any questions regarding clarification of this document should be directed to staff or an attorney specializing in this particular subject matter.

Prop 218
Req’t
Res.

Rev.

RTS
R&R
SFR
SRF Loan
SWRCB
V. / Vs. /vs.

Proposition 218 (1996) – State Constitutional amendment expanded restrictions of local government revenue collections.

Requirement
Residential
Revenue
Readiness-to-Serve
Rehabilitation & Replacement
Single Family Residential
State Revolving Fund Loan
State Water Resources Control Board
Versus
City of Madera
Water Rate Study 1

PURPOSE AND OVERVIEW OF THE STUDY
A. Purpose
The City of Madera (City) retained NBS to conduct a comprehensive water rate study for several reasons, including meeting revenue requirements, providing greater financial stability for the water enterprise, and complying with certain legal requirements (such as California Constitution article XIII D, Section 6, which is commonly referred to as Proposition 218 [Prop 218]). The rates resulting from this study were developed in a manner that is consistent with industry standard cost of service principles. In addition to documenting the rate study methodology, this report is provided with the intent of assisting the City to maintain transparent communications with its residents and businesses.

In developing new water rates, NBS worked cooperatively with City staff and the City Council (Council), in selecting appropriate rate alternatives. Based on input from all stakeholders, the proposed rates are summarized in this report.

B. Overview of the Study
Comprehensive rate studies such as this one typically includes the following three components, as outlined in Figure 1:

1. Preparation of a Financial Plan, which identifies the net revenue requirements for the utility.

2. Cost of Service Analysis, which determines the cost of providing service to each customer class and water usage tiers.

3. Rate Design Analysis, which evaluates different rate design alternatives.

Figure 1. Primary Components of a Rate Study
1 FINANCIAL
PLAN 2
COST-OFSERVICE

ANALYSIS
3 RATE DESIGN

ANALYSIS
Compares current sources and
uses of funds and determines the
revenue needed from rates and
projects rate adjustments.

Proportionately allocates the
revenue requirements to the
customer classes and tiers in
compliance with industry standards
and State Law.

Considers what rate structure will
best meet the City’s need to collect
rate revenue from each customer
class.

These steps are intended to follow industry standards and reflect the fundamental principles of cost-ofservice rate making embodied in the American Water Works Association (AWWA) Principles of Water Rates, Fees, and Charges1, also referred to as the M1 Manual. The rate study also addresses requirements under 1 Principles of Water Rates, Fees, and Charges, Manual of Water Supply Practices, M1, AWWA, seventh edition, 2017.

SECTION 1.

City of Madera
Water Rate Study 2
Proposition 218 that rates do not exceed the cost of providing the service, and that the rates be proportionate to the cost of providing service for all customers. In terms of the chronology of the study, these three steps represent the order they were performed in this Study. Detailed tables and figures documenting the development of the proposed rates are provided in the Appendix.

FINANCIAL PLAN
As a part of this rate study, NBS projected revenues and expenditures on a cash flow basis for the next five years. The amount of rate revenue required, that will allow reserves to be maintained at the recommended levels, is known as the net revenue requirement. As current rate revenue falls short of the net revenue requirement, rate adjustments -- or more accurately, adjustments in the total revenue collected from rates -- are recommended. This report presents an overview of the methodologies, assumptions, and data used, along with the financial plans and proposed rates developed in this study2.

WATER RATE DESIGN ANALYSIS
Rate Design is typically the stage in the study where NBS, staff and the Council must work closely together, to develop rate alternatives that will meet the City’s objectives. It is important for the water utility to send proper price signals to its customers about the actual cost of their water usage. This objective is typically addressed through both the magnitude of the rate adjustments, and the rate structure design. In other words, both the amount of revenue collected, and the way in which the revenue is collected from customers are important.

Several criteria are typically considered in setting rates and developing practical rate structures. The fundamentals of this process have been documented in a number of rate-setting manuals, such as the American Water Works Association (AWWA) Manual M1. The foundation for evaluating rate structures is generally credited to James C. Bonbright in the Principles of Public Utility Rates3, which outlines pricing policies, theories, and economic concepts along with various rate designs. The following is a simplified list of the attributes of a sound rate structure:
• Rates should be easy to understand from the customer’s perspective. • Rates should be easy to administer from the utility’s perspective. • Rates should promote the efficient allocation of the resource. • Rates should be equitable and non-discriminating (that is, cost based). • There should be continuity in the ratemaking philosophy over time. • Rates should address other utility policies (for example, encouraging conservation & economic development).
• Rates should provide month-to-month and year-to-year revenue stability.

The following are the basic rate design criteria that were considered in this study:

Rate Structure Basics –The vast majority of rate structures contain a fixed or minimum charge in combination with a volumetric charge. The revenue requirements for each customer class are collected from both fixed monthly meter charges and variable commodity charges. The rates proposed in this report are designed to 2 The complete financial plan is set forth in the Appendix. 3 James C. Bonbright; Albert L. Danielsen and David R. Kamerschen, Principles of Public Utility Rates, (Arlington, VA: Public Utilities Report, Inc., Second Edition, 1988), p. 383-384.

City of Madera
Water Rate Study 3
collect the almost the same revenue split as current rates; about 36 percent (36%) of rate revenue from the fixed meter charge and 64 percent (64%) from the variable commodity charge4.

Fixed Charges – Fixed charges can be called base charges, minimum monthly charges, customer charges, fixed meter charges, etc. Fixed charges for water utilities typically increase by meter size. From a financial stability perspective, if utilities recover all of their fixed costs from fixed charges and all of their variable costs from volumetric charges, fluctuations in water sales revenues are directly offset by reductions or increases in variable expenses. When rates are set in this manner, they provide the greatest revenue stability for the utility. However, other factors are often considered when designing water rates such as community values, water conservation goals, ease of understanding, and ease of administration.

Volumetric (Consumption-Based) Charges – In contrast to fixed charges, variable costs such as purchased water, the cost of electricity used in pumping water, and the cost of chemicals for treatment tend to change with the quantity of water produced. For a water utility, variable charges are based on metered consumption and charged on a dollar-per-unit cost (for example, per 100 cubic feet, or one hundred cubic feet (hcf), which is equal to approximately 748 gallons).

Multi-Tiered Water Charges – An inclining block rate structure attempts to send a price signal to customers that their consumption costs more as more water is consumed and is generally considered to be a more conservation-oriented rate structure. Tiered water charges are encouraged by state law and regulatory mandates but are also intended to represent the higher costs for customers that contribute more to peak summertime usage and place greater demands on the system. The types of higher costs reflected, for example, in the higher tiers of the rate structure may include conservation program costs which are intended to encourage customers to eliminate inefficient and wasteful water use, and otherwise reduce consumption during peak periods.

REGULATORY ISSUES
Drought and Water Conservation - On January 17, 2014, Governor Jerry Brown declared a State of Emergency throughout California due to severe drought conditions. On April 1, 2015, the Governor issued Executive Order B-29-15 mandating statewide water conservation of 25 percent. The specific conservation mandate for each community in California varied from 4 to 36 percent.

While conservation is good from a supply and environmental standpoint, it places financial pressure on the utility. Consumption has an impact on both revenue and expenses and with positive conservation efforts continuing to be a high priority for the City, the revenue declines could put the water utility at risk in the future without changes in the consumption charges. The City directed NBS to develop a drought rate structure which is presented in Section 2 of this report. The drought rates presented in this report may be adopted at the Council’s choosing in the future, in the event of a state issued drought mandate as was done in 2015. 4 The California Urban Water Conservation Council recommends recovering at least 70 percent of rate revenue through volumebased rates. However, water utilities are allowed to develop their own allocations that accurately reflect their actual cost allocations.

City of Madera
Water Rate Study 4

WATER RATE STUDY
A. Key Water Rate Study Issues
The City’s water rate analysis was undertaken with a few specific objectives, including:
• Maintain routine operation and maintenance expenditures of the water system, including salaries and benefits of water resources staff, contracted services and water sustainability programs. • Fund routine capital projects to maintain a modern and reliable water network and infrastructure. • Maintain reserve fund levels to ensure future financial stability for the water utility. • Provide revenue stability for the Utility, due to the level of capital investment planned over the next five years.
• Comply with Prop 218 requirements to ensure cost of service are properly allocated amongst user classifications.
• Evaluate the appropriateness of the current tiered rate structure and compare it to a uniformed rate structure.

The rate structures NBS is proposing relied on industry standards and cost-of-service principles. The fixed and volume-based charges were calculated based on the net revenue requirements, number of customer accounts and water consumption data provided by the City.

B. Financial Plan
It is important for municipal utilities to maintain reasonable reserves in order to handle emergencies, fund working capital, maintain a good credit rating, and generally follow sound financial management practices.

Rate adjustments are governed by the need to meet operating and capital costs, maintain adequate debt coverage, and build reasonable reserve funds. The current state of the City’s water utility, with regard to these objectives, is as follows:
• Meeting Net Revenue Requirements: For Fiscal Year (FY) 2021/22 through FY 2025/26, the projected net revenue requirement (that is, total annual expenses plus debt service and rate-funded capital costs, less non-rate revenues) for the City is approximately $10.2 million on average, annually. • Building and Maintaining Reserve Funds: Reserve funds provide a basis for a utility to cope with fiscal emergencies such as revenue shortfalls, asset failure, and natural disasters, among other events.

Fluctuations in revenue can be caused by weather patterns, the natural inflow and outflow of cash during billing cycles, natural variability in demand-based revenue streams (such as volumetric charges), and – particularly in periods of economic distress – changes or trends in age of receivables.

SECTION 2.

City of Madera
Water Rate Study 5
• The Capital Outlay Reserve should equal roughly 6% of asset values, reaching $4 million annually over the next five years. These monies are set aside to address long-term and routine capital system replacement and rehabilitation needs. • Funding Capital Improvement Projects: The City must also be able to fund necessary capital improvements in order to maintain current service levels. City staff has identified roughly $43.5 million (in current year dollars) in expected capital expenditures for FY 2021/22 through 2025/26.

With the recommended rate increases, these expenditures can be accomplished while keeping reserves above the minimum recommended target. The City was also able to secure grant monies from the American Rescue Plan Act (ARPA), in which $6 million is allocated towards the water enterprises’ capital projects. This grant funding significantly helps offset the financial burden on rate payers.
• Inflation and Growth Projections: Assumptions regarding cost inflation were made in order to project future revenues and expenses for the study period.
• Customer growth is expected to be 0% annually.
• General inflation is assumed to be 3% annually.
• Water supply, salaries, benefits, fuel, and electricity are all assumed to be 5% annually. • Some expenses are assumed to have no escalation annually. • Maintaining Adequate Bond Coverage: The City currently has two outstanding water revenue bonds from 2015 and 2019 that require the City to maintain a debt service coverage ratio of at least 1.20.

The benefit of exceeding the minimum debt coverage ratio is that it strengthens the City’s credit rating, which can help lower the interest rates for debt-funded capital projects in the future, should the City decide to use them.

Rate revenue adjustments of one percent (1%) annually in FY 2021/22 through FY 2023/24 are recommended in order to fund operating expenses, planned capital projects, debt service obligations and reach the target reserve level by FY 2025/26. Figure 2 summarizes the sources and uses of funds, net revenue requirements, and the recommended annual percent adjustments in total rate revenue recommended for the next 5 years for the City.

Figure 2. Summary of Water Revenue Requirements
Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Sources of Water Funds
Rate Revenue Under Prevailing Rates $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 Additional Revenue from Rate Increases 1 - 28,931 232,605 350,655 350,655 350,655 Projected Annual Rate Increase 0.00% 1.00% 1.00% 1.00% 0.00% 0.00% Non-Rate Revenues 318,705 318,705 318,705 318,705 318,705 318,705 Interest Earnings 122,632 415,410 338,224 73,616 89,164 103,451 Total Sources of Funds $ 12,013,718 $ 12,335,426 $ 12,461,914 $ 12,315,357 $ 12,330,904 $ 12,345,191 Uses of Water Funds
Operating Expenses $ 6,919,425 $ 7,258,284 $ 7,511,453 $ 7,767,973 $ 8,301,238 $ 8,590,059 Debt Service 779,257 778,791 781,889 783,744 784,327 783,599 Rate-Funded Capital Expenses 649,884 1,948,133 6,894,764 927,771 477,227 - Total Use of Funds $ 8,348,566 $ 9,985,208 $ 15,188,106 $ 9,479,488 $ 9,562,791 $ 9,373,658 Surplus (Deficiency) after Rate Increase $ 3,665,152 $ 2,350,219 $ (2,726,191) $ 2,835,869 $ 2,768,113 $ 2,971,533 Cumulative Rate Increases 0.00% 1.00% 2.01% 3.03% 3.03% 3.03% Net Revenue Requirement2$ 7,907,229 $ 9,251,093 $ 14,531,177 $ 9,087,166 $ 9,154,923 $ 8,951,503

1. Revenue from rate increases assume an implementation date of April 1, 2022 and then July 1st, 2022 through 2025.

2. Total Use of Funds less non-rate revenues and interest earnings. This is the annual amount needed from water rates.

Summary of Sources and Uses of Funds
and Net Revenue Requirements
Projected
City of Madera
Water Rate Study 6
Figure 3 summarizes the Capital Improvement Plan, providing the expected cost and timing of capital projects during the 5-year rate period. The American Rescue Plan Act (ARPA) grant monies, in which $6 million are allocated to capital projects in the water enterprise fund are shown in this figure.

Figure 3. Summary of Capital Improvement Plan
Figure 4 summarizes the projected reserve fund balances and reserve targets for the water utility’s unrestricted reserve funds. The appendix tables include the detailed revenue requirements, reserve funds, revenue sources, proposed rate adjustments, and the City’s capital improvement program. As can be seen in Figure 4, given proposed rate adjustments, reserves will meet the minimum target all projected years, except FY 2023/24 and FY 2024/25, where reserves dip below targets in order to cash fund the capital improvement program that is not funded with ARPA funding.

Figure 4. Summary of Reserve Funds
C. Cost of Service Analysis
Once the net revenue requirements are determined, the cost-of-service analysis proportionately distributes the revenue requirements to each of the customer classes. The cost-of-service analysis consists of two major components: (1) the classification of expenses, and (2) the allocation of costs to customer classes. Costs were classified corresponding to the function they serve. All costs in the City’s budget are allocated to each component of the rate structure in proportion to the level of service required by customers. The levels of service are related to volumes of peak and non-peak demand, infrastructure capacity, and customer service.

These are based on allocation factors, such as water consumption, peaking factors, and number of accounts by meter size. Ultimately, a cost-of-service analysis is intended to result in rates that are proportional to the cost of providing service to each customer.

CAPITAL FUNDING FORECAST Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Grants1$ 779,663 $ - $ 2,500,000 $ - $ - $ -
Use of Development Impact Fee Fund2 98,953 155,367 155,367 155,367 155,367 155,367 Use of American Rescue Plan Proceeds3 - 1,380,000 4,620,000 - - - Use of Capital Expenditure Reserve Fund 5,500,000 6,500,000 11,500,000 2,000,000 2,000,000 2,000,000 Rate Revenue 649,884 1,948,133 6,894,764 927,771 477,227 - Total Sources of Capital Funds $ 7,028,500 $ 9,983,500 $25,670,131 $ 3,083,138 $ 2,632,594 $ 2,155,367

1. Grant Funding is per source file: Enterprise Funds Budget 2020-21.pdf, pages 21-32.

FY 2022/23 grant from updated CIP file: Water CIP Table ARPA.xlsx.

2. Development Impact Fee Fund to fund some projects used for future customers only per Water CIP Table ARPA.xlsx.

This amount drains the DIF fund in order to contribute to projects over time.

3. The City was awarded American Rescue Plan Act funds in which $6 million is allocated to water capital projects.

Funding Sources:

Projected Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Operating Reserve Fund
Ending Balance $ 1,706,160 $ 1,789,714 $ 2,063,523 $ 1,915,391 $ 2,046,881 $ 2,118,097 Recommended Minimum Target 1,706,160 1,789,714 1,852,139 1,915,391 2,046,881 2,118,097 Capital Outlay Reserve Fund
Ending Balance $ 20,627,685 $ 16,394,350 $ 1,894,350 $ 2,878,351 $ 3,514,974 $ 4,415,291 Recommended Minimum Target 2,000,000 2,000,000 4,000,000 4,000,000 4,000,000 4,000,000 Debt Service Reserve Fund
Ending Balance $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 Recommended Minimum Target - - - - - -
Total Ending Balance $ 22,333,845 $ 18,184,064 $ 3,957,873 $ 4,793,742 $ 5,561,855 $ 6,533,388 Total Recommended Minimum Target $ 3,706,160 $ 3,789,714 $ 5,852,139 $ 5,915,391 $ 6,046,881 $ 6,118,097 Beginning Reserve Fund Balances and
Recommended Reserve Targets
Projected
City of Madera
Water Rate Study 7

CLASSIFICATION OF COSTS
Most costs are not typically allocated 100 percent to fixed or variable categories and, therefore, are allocated to multiple functions of water service. Costs were classified using the commodity-demand method which is found in the AWWA M1 Manual5. In accordance with this method, budgeted costs were “classified” into four categories: base commodity, conservation, capacity, and customer. The classification process provides the basis for allocating costs to various customer classes based on the cost causation (classification) components described below:
• Commodity related costs are those that change as the volume of water produced and delivered changes. These commonly include the costs of water quality testing, energy related to pumping for transmission and distribution, and source of supply.
• Conservation related costs are associated with efforts made by the City to permanently reduce water usage.
• Capacity related costs are related with sizing facilities to meet the maximum, or peak demand. This includes both operating costs and capital infrastructure costs incurred to accommodate peak system capacity events.
• Customer related costs are correlated with having a customer on the water system, such as meter reading, postage, billing and other administrative duties.

The City’s budgeted costs were reviewed and allocated to these cost causation components which are used as the basis for establishing new water rates and translate to fixed and variable charges. Tables in the Appendix show how the City’s expenses were classified and allocated to these cost causation components.

Additionally, each cost causation component is considered fixed or variable, as summarized in Figure 5.

Figure 5. Cost Classification Summary
Based on the City’s projected costs, the Cost-of-Service Analysis (COSA) resulted in a distribution that is approximately 36% fixed and 64% variable. The City’s current rate structure collects about 33% of rate revenue from fixed charges and 67% from variable charges. Figure 6 summarizes the allocation of the net revenue requirements to each cost causation component for the proposed new rate structure. 5 Principles of Water Rates, Fees, and Charges, Manual of Water Supply Practices, M1, AWWA, seventh edition, 2017, p. 83.

Revenue Requirements
Fixed Costs
Capacity Costs Customer Costs
Variable Costs
Commodity Costs Conservation Costs
City of Madera
Water Rate Study 8
Figure 6. Allocation of Water Revenue Requirements

For the City, the customer classes are split between single-family residential, multi-family residential, commercial, industrial, and irrigation. Single-family residential customers are separated from other customers for the purpose of the rate calculation because non single-family customers:

1. Are using more water on average per account.

2. Water usage varies greatly among these customers based on the specific type of customer and meter size.

The amount of consumption, the peaking factors, the number of meters, and the number of dwelling units by customer class are used in the cost-of-service analysis to allocate costs to customer classes and determine the appropriate rate structures for each. The City’s most recent consumption is summarized in Figure 7.

Commodity (and conservation) related costs are associated with the total annual consumption of water by customer class, as shown in Figure 7. This figure also shows the average monthly statistics for each customer class.

Commodity - Related Costs $ 7,001,348 59.1%
Conservation - Related Costs $ 632,653 5.3%
Capacity - Related Costs $ 2,758,809 23.3%
Customer - Related Costs $ 1,459,629 12.3%
Total $ 11,852,440 100%
Adjusted Net Revenue
Requirements
36% Fixed / 64% Variable
Functional
Category
Proposed Rates for FY 2021/22
City of Madera
Water Rate Study 9
Figure 7. Commodity and Conservation Allocation Factors As shown in Figure 8, the capacity related costs are determined from the peak monthly use of each customer class. The peaking factors of each customer class are also calculated in this figure.

Figure 8. Capacity Allocation Factor
The number of customers for each customer class (also known as customer allocation factors) are shown in Figure 9.

Figure 9. Customer Allocation Factor

COSTS ALLOCATED TO CUSTOMER CLASSES
Costs are allocated to each customer class based on the customer characteristics of each class in order to reflect the cost differentials to serve each type of customer. Figure 10 summarizes how the costs for each cost causation component from Figure 6 are allocated to each customer class.

Winter Annual Summer
Single-Family 2,253,906 63.4% 8 15 22
Multi-Family 467,097 13.1% 9 12 17
Commercial 679,591 19.1% 42 70 103
Industrial 37,010 1.0% 101 134 168
Irrigation 115,456 3.2% 44 141 261
Total 3,553,060 100%

1. Consumption is from January through December 2020.

Average Monthly Statistics Customer Class
Volume
(hcf)1
Percent of
Total Volume Customer Class
Average
Monthly Use
(hcf)
Peak Monthly
Use (hcf) 2
Peaking
Factor
Max
Monthly
Capacity
Factor
Single-Family 187,825 286,177 1.52 63.9%
Multi-Family 38,925 54,661 1.40 12.2%
Commercial 56,633 84,950 1.50 19.0%
Industrial 3,084 4,013 1.30 0.9%
Irrigation 9,621 18,378 1.91 4.1%
Total 296,088 448,180 100%

2. Based on peak monthly data (peak day data not available).

Customer Class
Number of
Meters 1
Percent of
Total Accounts
Number of
Units 1
Percent of
Total Units
Single-Family 12,663 89.8% 12,663 75.6%
Multi-Family 528 3.7% 3,183 19.0%
Commercial 813 5.8% 813 4.9%
Industrial 23 0.2% 23 0.1%
Irrigation 68 0.5% 68 0.4%
Total 14,095 100.0% 16,750 100.0%

1. Meter Count is from December 2020.

City of Madera
Water Rate Study 10
Figure 10. Cost Allocation Methodology
The costs allocated to each causation component are assigned to each customer class using the cost allocation methodology described in Figure 10. This process is shown in the following sections.

Capacity Related Costs
The capacity related costs allocation is summarized in Figure 11. Capacity related costs are those costs associated with constructing and operating the water system to ensure there is sufficient capacity in the system to meet the demand of each meter connected. These costs are first allocated to customer classes based on monthly peak capacity factors and then by hydraulic capacity.

Larger meters have the potential to use more of the system’s capacity, compared to smaller meters. The potential capacity demanded is proportional to the maximum safe meter capacity (hydraulic capacity) of each meter size as established by the AWWA6. The meter capacity factors used in this study are shown in Figure

12. A “hydraulic capacity factor” is calculated by dividing the maximum capacity or flow of large meters by the capacity of the base meter size, which is typically the most common residential meter size (in this case a 1- inch meter). For example, Figure 12 shows the hydraulic capacity of a two-inch meter is 3.20 times that of a 1-inch meter.

The actual number of meters by size is multiplied by the corresponding capacity ratios to calculate the total number of equivalent meters. The number of equivalent meters is used as a proxy for the potential demand that each customer can place on the water system and the percentage of capacity related costs distributed to each meter size by the Percent of Total Hydraulic Capacity. 6 Water Meters - Selection, Installation, Testing, and Maintenance, Manual of Water Supply Practices, M6, AWWA, fifth edition, 2027, p. 63.
•Allocated based on peak water consumption by customer class •Then, allocated based on the hydraulic capacity of each meter size Capacity Related Costs •Allocated based on the total number of meters Customer Related Costs
•Allocated based on water consumption by customer class Commodity Related Costs
•Recovered from water rates to encourage conservation Conservation Related Costs
City of Madera
Water Rate Study 11
Customer Related Costs
The customer related cost allocation is also summarized in Figure 11. Customer related costs are comprised of those costs related to reading and maintaining meters, customer billing and collection, and other customer service related costs. The customer service costs do not differ among the various meter sizes; therefore, these costs are spread equally among all meters. Each customer class is allocated customer related costs based upon the percentage of total meters that are in that class.

Figure 11. Capacity Related Costs and Customer Costs Allocation Figure 12. Meter Equivalency Factors
Commodity and Conservation Related Costs
Commodity related costs are those costs related to the amount of water sold and commonly include the costs of chemicals used in the treatment process, energy related to pumping for transmission and distribution, and source of supply. Each customer class is allocated commodity related costs based upon the percentage of total consumption by that class. These costs are summarized in Figure 13.

Conservation related costs are those costs related to the water conservation program expenses in the City’s budget. These are also summarized by customer class in Figure 13.

Capacity -
Related Costs
Customer -
Related Costs
Single-Family $ 1,761,585 $ 1,103,479 $ 2,865,064 67.9% Multi-Family 336,472 277,373 613,845 14.6%
Commercial 522,920 70,846 593,766 14.1%
Industrial 24,704 2,004 26,708 0.6%
Irrigation 113,129 5,926 119,055 2.8%
Total Net Revenue Requirement $ 2,758,809 $ 1,459,629 $ 4,218,438 100% % of COS Net
Revenue
Req'ts
Customer Classes
Cost of Service
Net Rev.

Req'ts
Classification Components
Meter
Capacity
(gpm)
Equivalency
to 1 inch
5/8 inch 20 0.40
3/4 inch 30 0.60
1 inch 50 1.00

1.5 inch 100 2.00
2 inch 160 3.20
3 inch 320 6.40
4 inch 500 10.00
6 inch 1,000 20.00
8 inch 1,600 32.00

1. Meter flow rates are from AWWA M-1 Table B-1.

Meter Size
Standard Meters1
Displacement Meters
Compound Class I Meters
City of Madera
Water Rate Study 12
Figure 13. Commodity and Conservation Cost Allocations
The City currently has a three-tiered volumetric rate for single-family residential customers and a two-tiered volumetric rate structure for multi-family residential customers. Non-residential customers are charged on a single, uniform volumetric rate per unit of water.

Because of the City’s concern about the current tiered rate structure, NBS recommends eliminating tiers from residential customers and charge one uniform rate for single family residential, multi-family residential and non-residential customers.

D. Rate Design Analysis
The process of evaluating the water rate structure provides the opportunity to incorporate a number of ratedesign objectives and policies, including revenue stability, equity among customer classes, and water conservation. The following sections describe this process.

NBS developed a water rate structure for the City to consider with the following components:

1. Maintain a monthly fixed charge designed to collect 36% of rate revenue.

2. Maintain a volumetric charge per unit of water designed to collect 64% of rate revenue:

Eliminate tiered rate structure for single family residential customers and collect variable revenue from a single, uniform rate per hcf for single family residential, multi-family residential and nonresidential customers.

FIXED CHARGES
The fixed meter charge recognizes that the water utility incurs fixed costs regardless of whether customers use any water. There are two components that comprise the fixed meter charge: the customer component and the capacity component, as described in the previous section. Using the costs allocated to each customer from Figure 11; Figure 14 shows the calculations for the monthly charge for each customer class.

Commodity -
Related Costs
Conservation -
Related Costs
Single-Family $ 4,441,349 $ 401,327 $ 4,842,676 63.4%
Multi-Family 920,421 83,171 1,003,592 13.1%
Commercial 1,339,142 121,007 1,460,150 19.1%
Industrial 72,929 6,590 79,519 1.0%
Irrigation 227,507 20,558 248,065 3.2%
Total Net Revenue Requirement $ 7,001,348 $ 632,653 $ 7,634,002 100% % of COS Net
Revenue
Req'ts
Customer Classes
Cost of Service
Net Rev.

Req'ts
Classification Components
City of Madera
Water Rate Study 13
Figure 14. Calculated Fixed Meter Charges

VARIABLE CHARGES
Using the costs allocated to volumetric charges including water conservation shown in Figure 13, Figure 15 shows the calculation for a uniform rate per hcf for all residential and non-residential customers.

Figure 15. Calculated Variable Charges
E. Proposed Water Rates
The cost-of-service analysis is used to establish the rates for the first year in the five-year rate plan, FY 2021/22. In the subsequent four years of the rate planning period, proposed charges are simply adjusted by the proposed adjustment in total rate revenue needed, to meet projected revenue requirements. Figure 16 provides a comparison of the proposed rates for FY 2021/21 through FY 2025/26. More detailed tables on the development of the proposed charges are documented in the Appendix.

Number of Meters by
Class and Size1 5/8 inch 3/4 inch 1 inch 1 1/2 inch 2 inch 3 inch 4 inch 6 inch 8 inch Single-Family 1 2 12,369 34 229 12 16 - -
Multi-Family - 1 416 11 91 2 1 4 2
Commercial 1 4 597 29 146 14 17 4 1
Industrial - - 13 3 4 2 1 - -
Irrigation - - 46 3 14 3 2 - -
Total Meters/Accounts 2 7 13,441 80 484 33 37 8 3
Hydraulic Capacity Factor 2 0.40 0.60 1.00 2.00 3.20 6.40 10.00 20.00 32.00 Total Equivalent Meters 0.8 4.2 13,441 160 1,548.8 211.2 370 160 96 Monthly Fixed Service Charges
Customer Costs ($/Acct/month)3 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 Capacity Costs ($/Acct/month)4 $5.75 $8.63 $14.38 $28.75 $46.00 $92.01 $143.76 $287.52 $460.03 Total Monthly Meter Charge $14.38 $17.26 $23.01 $37.38 $54.63 $100.64 $152.39 $296.15 $468.66

1. Number of meters by size and customer class for December 2020.

Source file: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx

2. Source file: AWWA Manual M1, "Principles of Water Rates, Fees, and Charges", Table B-1.

3. Customer costs are allocated to each customer by dividing the total customer costs by the total number of customers.

4. Capacity costs are allocated by meter size and the hydraulic capacity of the meter.

Water
Consumption
(hcf/yr.)1
Commodity -
Related Costs
ConservationRelated Costs
Target Rev.

Req't from
Vol. Charges
Cost Per Unit
of Water
($/hcf)
a b c d = b+c d / a
Single-Family 2,253,906 4,441,349 $ $ 401,327 $ 4,842,676 $2.15 Multi-Family 467,097 920,421 1,003,592 83,171 $2.15
Commercial 679,591 1,339,142 121,007 1,460,150 $2.15
Industrial 37,010 72,929 6,590 79,519 $2.15
Irrigation 115,456 227,507 20,558 248,065 $2.15
Total 3,553,060 7,001,348 $ $ 632,653 $ 7,634,002

1. Consumption by customer class from January-December 2020. $2.15
$2.15
Customer Classes
Base
Volumetric
Rates ($/hcf)

I I I I I I I I I
City of Madera
Water Rate Study 14
Figure 16. Proposed Water Rates
F. Comparison of Current and Proposed Water Bills
Figure 17 and Figure 18 compare a range of monthly water bills for the current and proposed water rates for single-family residential customers (with a 1-inch meter), and commercial customers (with a 1-inch meter).

This comparison is for the first year increase only. These monthly bills are based on typical meter sizes, and the average consumption levels for each customer class are highlighted. The rates without the ARPA funding are also shown for informational purposes.

Figure 19 and Figure 20 summarize bill comparisons against regional Utilities for both single-family residential and commercial customers.

FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Fixed Meter Charges
Monthly Fixed Service Charges:
5/8 inch $16.88 $14.38 $14.52 $14.67 $14.67 $14.67
3/4 inch $19.09 $17.26 $17.43 $17.60 $17.60 $17.60
1 inch $23.51 $23.01 $23.24 $23.47 $23.47 $23.47

1.5 inch $34.56 $37.38 $37.75 $38.13 $38.13 $38.13
2 inch $47.82 $54.63 $55.18 $55.73 $55.73 $55.73
3 inch $89.81 $100.64 $101.65 $102.67 $102.67 $102.67
4 inch $151.69 $152.39 $153.91 $155.45 $155.45 $155.45
6 inch $299.76 $296.15 $299.11 $302.10 $302.10 $302.10
8 inch $542.86 $468.66 $473.35 $478.08 $478.08 $478.08
Commodity Charges
Rate per hcf of Water Consumed:

Non-Residential $2.41 $2.15 $2.17 $2.19 $2.19 $2.19
Residential Uniform Rates N/A $2.15 $2.17 $2.19 $2.19 $2.19 Water Rate Schedule Current Rates
Proposed Rates
City of Madera
Water Rate Study 15
Figure 17. Monthly Bill Comparison for Single Family Customers (1-inch meters) Residential Water Bill Comparison
Current vs. Proposed Rat es {1-inch met er)
$140
~ N
~ st V>
$120 C> ,.._
"' "'
Average Summer :::; .,; V> :::; Monthly Bill "' "' V> N 00 00 .,; $100 Average 0 "' "' V>
C> V>
Annual Monthly 00
Bill 00
V>
... Average $80 "' "1 ~
Winter Monthly "' iii Bill V> "' >
:;;
c
0 $60 ::i: g:
,.; V,
st ~ V>
$40
$20
$0
5 8 15 22 25 30 35
■ 5FR Bill· Current SFR Bill· No ARPA ■ SFR Bill· ARPA
Monthly Water Consumption {HCF)
City of Madera
Water Rate Study 16
Figure 18. Monthly Water Bill Comparison for Commercial Customers (1-inch meters) $450
$400
$350
$300
iii $250 >
£
C
0 :E $200
$150
$100
$50
$0
30 Commercial Water Bill Comparison
Current vs. Proposed Rates (1-inch meter)
■ Commercial Bill - Current
Commercial Bill - No ARPA
■ Commercial Bill - ARPA
Average
Winter Monthly
Bill
42 Average
Annual Monthly
Bill
70 85
Monthly Water Consumption (HCF)
Average
Summer
Monthly Bill
103 125 150
...

U'I
.,;
~
"'
City of Madera
Water Rate Study 17
Figure 19. Regional Bill Comparison for Single-Family Customers ■ Variable Charge
Fixed Charge
0 0
.;
 "'
0 .....
0 "' "'
....
~
"'
 "'
0 ~ .....

City of Madera
Water Rate Study 18
Figure 20. Regional Bill Comparison for Commercial Customers t;)
z
m
en. I <I' 0 <I' V, 0
Monthly Bill
$74.60
<I'
0 0
$78.76
$89.11
$94.19
$104.60
$113.60
$116.69
$118.90
<I'
V,
0 $151.27
;.·
,.

C.
n
ci<l
,.
1'.:
0 0
City of Madera
Water Rate Study 19
G. Drought Rate Analysis
Should conservation increase beyond currently expected levels, the City is still obligated to meet its annual net revenue requirements. To this end, drought rates have been updated so that if total consumption should decrease further due to an increase in conservation required by the State, another regulatory agency, or if the City Council declares that it is in more severe drought stages, the City would still be kept whole. In the event that consumption decreases beyond projected baseline consumption levels, some costs will also decrease, and the proposed drought rates have taken this reduced revenue need into consideration. For FY 2021/22, Figure 21 calculates expected savings due to conservation. The conservation impact on consumption for SFR customers is the most difficult to predict. Figure 22 shows how drought rates were developed for FY 2021/22 at 10% conservation for both options of volumetric rates (tiered and uniform). The rates for each increased stage of drought (20% through 60%) were developed in the same manner. Figure 23 summarizes the drought rates across all stages of conservation.

Figure 21. Net Revenue Requirements Impacted by Conservation Figure 22. Calculation of Commodity Costs at 10% Conservation Percentage of
Conservation
Total
Consumption
(hcf)
Base
Commodity
Cost
Impacted
Commodity
Cost
Savings Adjusted
Commodity Cost
a b c d = (-a) * c e = b + d
0% 3,553,060 7,634,002 $ $ 6,904,274 -$ 7,634,002 $
10% 3,197,754 7,634,002 $ $ 6,904,274 $ (690,427) $ 6,943,574 20% 2,842,448 7,634,002 $ $ 6,904,274 $ (1,380,855) $ 6,253,147 30% 2,487,142 7,634,002 $ $ 6,904,274 $ (2,071,282) $ 5,562,719 40% 2,131,836 7,634,002 $ $ 6,904,274 $ (2,761,710) $ 4,872,292 50% 1,776,530 7,634,002 $ $ 6,904,274 $ (3,452,137) $ 4,181,864 60% 1,421,224 7,634,002 $ $ 6,904,274 $ (4,142,565) $ 3,491,437 Water
Consumption
(hcf/yr.)1
Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 10%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 2,028,515 63.5% $ 6,943,574 $ 4,409,170 $ 401,327 $2.37 Multi-Family 420,388 13.1% $ 6,943,574 $ 909,608 $ 83,171 $2.37 748,851 23.4% 6,943,574 $ $ 1,624,796 $ 148,155 $2.37
TOTAL 3,197,754 100% $ 6,943,574 $ 632,653

1. Consumption by customer class from January-December 2020.

All Other Customers - Uniform
Rate Structure Type

I I I I I I
City of Madera
Water Rate Study 20
Figure 23. Proposed Drought Rates
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Drought Rate Charges
Rate per hcf of Water Consumed:

RECOMMENDATIONS AND NEXT STEPS
A. Consultant Recommendations
NBS recommends the City take the following actions:

Approve and accept this Study: NBS recommends the City Council formally approve and adopt this Study and its recommendations and proceed with the steps required to implement the chosen rate structure. This will provide documentation of the rate study analyses and the basis for analyzing potential changes to future rates.

Implement Recommended Levels of Rate Adjustments and Proposed Rates: Based on successfully meeting the Proposition 218 procedural requirements, the City Council should proceed with implementing the 5-year schedule of proposed rates and rate adjustments previously shown in Figure 20. This will help ensure the continued financial health of City’s water utility.

B. Next Steps
Annually Review Rates and Revenue – Any time an agency adopts new utility rates or rate structures, those new rates should be closely monitored over the next several years to ensure the revenue generated is sufficient to meet the annual revenue requirements. Changing economic and water consumption patterns underscore the need for this review, as well as potential and unseen changing revenue requirements— particularly those related to environmental regulations that can significantly affect capital improvements and repair and replacement costs.

Note: The attached Appendix provide more detailed information on the analysis of the water revenue requirements, cost-of-service analysis and cost allocations, and the rate design analyses that have been summarized in this report.

C. NBS’ Principal Assumptions and Considerations
In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions and considerations with regard to financial matters, conditions, and events that may occur in the future. This information and these assumptions, including City’s budgets, capital improvement costs, and information from City staff were provided by sources we believe to be reliable, although NBS has not independently verified this data.

While we believe NBS’ use of such information and assumptions is reasonable for the purpose of this report and its recommendations, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from those assumed by us or provided to us by others.

SECTION 3.

City of Madera
Water and Sewer Rate Study i
Appendix: Detailed Water Study Tables and Figures
CITY OF MADERA Financial Plan & Reserve Summary

WATER RATE STUDY
Financial Plan and Reserve Projections
TABLE 1 : FINANCIAL PLAN AND SUMMARY OF REVENUE REQUIREMENTS 5-Year Rate Period Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Sources of Water Funds
Rate Revenue:

Water Sales Revenue Under Current Rates 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ Revenue from Rate Increases - 28,931 232,605 350,655 350,655 350,655 Subtotal: Rate Revenue After Rate Increases 11,572,381 11,601,312 11,804,986 11,923,036 11,923,036 11,923,036 Non-Rate Revenue:

Licenses & Permits 19,498 $ 19,498 $ 19,498 $ 19,498 $ 19,498 $ 19,498 $ Fines & Forfeiture 242,633 242,633 242,633 242,633 242,633 242,633 Other Charges for Services 47,223 47,223 47,223 47,223 47,223 47,223 Refunds 5,025 5,025 5,025 5,025 5,025 5,025
Other Revenue 4,326 4,326 4,326 4,326 4,326 4,326
Interest Income 122,632 415,410 338,224 73,616 89,164 103,451 Subtotal: Non-Rate Revenue 441,337 734,115 656,929 392,321 407,869 422,156 Total Sources of Funds 12,013,718 $ 12,335,426 $ 12,461,914 $ 12,315,357 $ 12,330,904 $ 12,345,191 $ Uses of Water Funds
Operating Expenses
Salaries & Benefits 2,077,694 $ 2,281,084 $ 2,392,253 $ 2,500,273 $ 2,878,338 $ 3,004,559 $ Materials & Services 2,406,078 2,510,800 2,620,400 2,735,100 2,854,900 2,980,300 Interfund Charges 1,398,374 1,401,000 1,403,600 1,406,300 1,409,000 1,411,800 Special Payments 579,254 607,300 637,100 668,200 700,900 735,300 Water Conservation Program 355,640 355,600 355,600 355,600 355,600 355,600 Capital Outlay 750 800 800 800 800 800
Transfer Out 101,635 101,700 101,700 101,700 101,700 101,700 Subtotal: Operating Expenses 6,919,425 $ 7,258,284 $ 7,511,453 $ 7,767,973 $ 8,301,238 $ 8,590,059 $ Other Expenditures:

Existing Debt Service 779,257 $ 778,791 $ 781,889 $ 783,744 $ 784,327 $ 783,599 $ Rate-Funded Capital Expenses 649,884 1,948,133 6,894,764 927,771 477,227 - Subtotal: Other Expenditures 1,429,141 $ 2,726,924 $ 7,676,653 $ 1,711,515 $ 1,261,553 $ 783,599 $ Total Uses of Water Funds 8,348,566 $ 9,985,208 $ 15,188,106 $ 9,479,488 $ 9,562,791 $ 9,373,658 $ Annual Surplus/(Deficit) 3,665,152 $ 2,350,219 $ (2,726,191) $ 2,835,869 $ 2,768,113 $ 2,971,533 $ Net Revenue Req't. (Total Uses less Non-Rate Revenue) 7,907,229 $ 9,251,093 $ 14,531,177 $ 9,087,166 $ 9,154,923 $ 8,951,503 $ Net Revenue Requirement Increase (Decrease) Each Year 17% 57% -37% 1% -2% Projected Annual Rate Revenue Adjustment 0.00% 1.00% 1.00% 1.00% 0.00% 0.00% Cumulative Increase from Annual Revenue Increases 0.00% 1.00% 2.01% 3.03% 3.03% 3.03% Debt Coverage After Rate Increase 6.54 6.52 6.33 5.80 5.14 4.79

1. Revenue and expenses for FY 2019/20 through FY 2020/21 are from source file: Enterprise Funds Budget 2020-21.pdf, pages 21-32.

RATE REVENUE REQUIREMENTS SUMMARY
1 Projected
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Financial Plan, 1 of 51
CITY OF MADERA Financial Plan & Reserve Summary

WATER RATE STUDY
Financial Plan and Reserve Projections
TABLE 2 : RESERVE FUND SUMMARY 5-Year Rate Period
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Total Beginning Cash
1,2,3 24,654,076 $ 22,819,228 $ 18,669,447 $ 4,443,256 $ 5,279,125 $ 6,047,238 $ Water Operating Reserve Fund
Beginning Reserve Balance
1 1,500,000 $ 1,706,160 $ 1,789,714 $ 2,063,523 $ 1,915,391 $ 2,046,881 $ Plus: Net Cash Flow (After Rate Increases) 3,665,152 2,350,219 (2,726,191) 2,835,869 2,768,113 2,971,533 Less: Transfer Out to Capital Replacement Reserve (3,458,993) (2,266,665) 3,000,000 (2,984,001) (2,636,623) (2,900,317) Ending Operating Reserve Balance 1,706,160 $ 1,789,714 $ 2,063,523 $ 1,915,391 $ 2,046,881 $ 2,118,097 $ Target Ending Balance (90-days of O&M)
3 1,706,160 $ 1,789,714 $ 1,852,139 $ 1,915,391 $ 2,046,881 $ 2,118,097 $ Capital Outlay Reserve Fund
Beginning Reserve Balance 22,668,693 $ 20,627,685 $ 16,394,350 $ 1,894,350 $ 2,878,351 $ 3,514,974 $ Plus: Transfer of Operating Reserve Surplus 3,458,993 2,266,665 (3,000,000) 2,984,001 2,636,623 2,900,317 Less: Use of Reserves for Capital Projects (5,500,000) (6,500,000) (11,500,000) (2,000,000) (2,000,000) (2,000,000) Ending Capital Rehab & Replacement Reserve Balance 20,627,685 $ 16,394,350 $ 1,894,350 $ 2,878,351 $ 3,514,974 $ 4,415,291 $ 2,000,000 $ 2,000,000 $ 4,000,000 $ 4,000,000 $ 4,000,000 $ 4,000,000 $ Ending Balance 22,333,845 $ 18,184,064 $ 3,957,873 $ 4,793,742 $ 5,561,855 $ 6,533,388 $ Minimum Target Ending Balance 3,706,160 $ 3,789,714 $ 5,852,139 $ 5,915,391 $ 6,046,881 $ 6,118,097 $ Ending Surplus/(Deficit) Compared to Reserve Targets 18,627,685 $ 14,394,350 $ (1,894,267) $ (1,121,649) $ (485,026) $ 415,291 $ Restricted Reserves:

Debt Service Reserve Fund
Beginning Reserve Balance
5 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ Plus: Reserve Funding from New Debt Obligations - - - - - - Less: Transfer of Surplus to Operating Reserve - - - - - - Ending Debt Reserve Balance 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ 485,383 $ Target Ending Balance - $ - $ - $ - $ - $ - $
Development Impact Fee Reserve Fund
Beginning Reserve Balance
6 (56,414) $ - $ - $ - $ - $ - $
Plus: Water Pipe Dev. Impact Fee Revenue
7 57,207 57,207 57,207 57,207 57,207 57,207
Plus: Water Well Dev. Impact Fee Revenue
7 98,160 98,160 98,160 98,160 98,160 98,160
Plus: Interest Revenue - - - - - -
Less: Use of Reserves for Capital Projects (98,953) (155,367) (155,367) (155,367) (155,367) (155,367) Ending DIF Reserve Fund Balance - $ - $ - $ - $ - $ - $ Annual Interest Earnings Rate
8 0.00% 1.86% 1.86% 1.86% 1.86% 1.86%

1. Revenue and expenses for FY 2019/20 through FY 2020/21 are from source file: Enterprise Funds Budget 2020-21.pdf, pages 21-32.

2. Beginning cash balance for the Water Fund is found in CAFR. Source File: FY-2018-2019-Comprehensive-Annual-Financial-Report.pdf, Page 42.

City staff updated beginning cash balance on 05-04-21.

3. NBS Recommends keeping the Operating Reserve Fund target at 90 days of operating and maintenance expenses.

Source file: Rate Study 2015.pdf, Section 2.1.4, Page 15.

4. NBS recommends keeping the Capital Outlay Reserve to a minimum of 6% of net assets.

5. Beginning cash balance for Restricted Cash and Investments in source File: FY-2018-2019-Comprehensive-Annual-Financial-Report.pdf, Page 42.

6. Beginning cash balance for development impact fee funds 4080, 4081 and 4082 from City staff in source file: Water and Sewer DIF FB 7-1-20.xlsx

7. Development Impact Fee revenue from current budget: FY-20-21-Adopted-Budget-City-of-Madera.pdf, pages 346-348.

8. City's actual or budgeted interest earnings are used in analysis for unrestricted reserves in FY 2020/21. For 2021/22 and beyond, interest earning rates are estimated Target Ending Balance (6% of Net Assets = $3M)
at the 3-year average (FY '17/18 - '19/20) for funds invested in LAIF, per the California Treasurer's Office website, for the restricted reserves.

Source: https://www.treasurer.ca.gov/pmia-laif/historical/annual.asp. 4 SUMMARY OF CASH ACTIVITY

UN-RESTRICTED RESERVES
Projected
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Financial Plan, 2 of 51

CITY OF MADERA

WATER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 1
$0
$5,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Annual Obligations Fiscal Year Ending June 30
Water Revenue Requirements vs.

Revenue Under Existing and Increased Rates
Rate Funded Capital Expenses Debt Service O&M Expenses
Revenues under Existing Rates Revenues under Adjusted Rates Revenues w/o ARPA Capital project costs above
adjusted rates are funded
with reserve funds and
ARPA funding.

Prepared by NBS
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Charts and Tables, 3 of 51
I I

CITY OF MADERA

WATER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 2
$-
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Fiscal Year Ending June 30
Cash Balances vs.

Recommended Reserve Targets
Ending Cash Balance (Unrestricted)
Minimum Target Reserve Balance (Unrestricted)
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Charts and Tables, 4 of 51
I I

CITY OF MADERA

WATER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 3

1.0% 1.0% 1.0%

0.0% 0.0%
5%
0%
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Fiscal Year Ending June 30
Projected Adjustments to Rate Revenue
Prepared by NBS
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Charts and Tables, 5 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 3 : REVENUE FORECAST
1 Budget
SOURCES OF REVENUE Basis 2021 2022 2023 2024 2025 2026

WATER UTILITY
Licenses & Permits
State SB1186 Fees/Business License 1 3,561 $ 3,561 $ 3,561 $ 3,561 $ 3,561 $ 3,561 $ Infrastructure Cost Payback 1 5,937 5,937 5,937 5,937 5,937 5,937 Meter Amortization 1 10,000 10,000 10,000 10,000 10,000 10,000 Subtotal 19,498 $ 19,498 $ 19,498 $ 19,498 $ 19,498 $ 19,498 $ Fines & Forfeiture
Late Payment/Other Penalty 1 196,650 $ 196,650 $ 196,650 $ 196,650 $ 196,650 $ 196,650 $ Revenue/Water Patrol Fines 1 45,983 45,983 45,983 45,983 45,983 45,983 Subtotal 242,633 $ 242,633 $ 242,633 $ 242,633 $ 242,633 $ 242,633 $ Charges for Services
Application Fee 1 34,547 $ 34,547 $ 34,547 $ 34,547 $ 34,547 $ 34,547 $ Construction Usage Fee 1 7,860 7,860 7,860 7,860 7,860 7,860 Meter Setup/Relocation Fee 1 3,169 3,169 3,169 3,169 3,169 3,169 User Charges 1 11,572,381 11,572,381 11,572,381 11,572,381 11,572,381 11,572,381 Water Permits and Fees 1 1,647 1,647 1,647 1,647 1,647 1,647 Subtotal 11,619,604 $ 11,619,604 $ 11,619,604 $ 11,619,604 $ 11,619,604 $ 11,619,604 $ Interest
Interest Income
2 5 122,632 $ - $ - $ - $ - $ - $
Subtotal 122,632 $ - $ - $ - $ - $ - $
Interfund Charges
Interfund Charges Revenue - Co 8 4,326 $ 4,326 $ 4,326 $ 4,326 $ 4,326 $ 4,326 $ Subtotal 4,326 $ 4,326 $ 4,326 $ 4,326 $ 4,326 $ 4,326 $ Refunds
Refunds & Reimbursements 1 2,246 $ 2,246 $ 2,246 $ 2,246 $ 2,246 $ 2,246 $ Collection Recovery 1 1,938 1,938 1,938 1,938 1,938 1,938 Subtotal 4,184 $ 4,184 $ 4,184 $ 4,184 $ 4,184 $ 4,184 $ Prop 218 Rate Period
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Exhibit 1 (O&M), 6 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 4 : REVENUE FORECAST
1 Budget
SOURCES OF REVENUE Basis 2021 2022 2023 2024 2025 2026

UTILITY BILLING AND WATER
Refunds
Refunds and Reimbursements 1 841 $ 841 $ 841 $ 841 $ 841 $ 841 $ Subtotal 841 $ 841 $ 841 $ 841 $ 841 $ 841 $
TOTAL: REVENUE 12,013,718 $ 11,891,086 $ 11,891,086 $ 11,891,086 $ 11,891,086 $ 11,891,086 $ TABLE 5 : REVENUE SUMMARY Budget
RATE REVENUE:

User Charges 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ 11,572,381 $ OTHER REVENUE:

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 6 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026

UTILITY BILLING AND WATER
Salaries & Benefits
Salaries / Full-Time 3 285,372 $ 299,600 $ 314,600 $ 330,300 $ 346,800 $ 364,100 $ Salaries / Auto & Expense 3 135 100 100 100 100 100
Public Employees Retirement 4 32,809 67,284 71,053 75,073 77,138 79,259 Long Term Disability Insurance 4 966 1,000 1,100 1,200 1,300 1,400 Life Insurance Premiums 4 371 400 400 400 400 400
Workers Compensation Insurance 4 24,978 26,200 27,500 28,900 30,300 31,800 Medicare Tax-Employer's Share 4 4,124 4,300 4,500 4,700 4,900 5,100 Unfunded Accrued Liability 4 51,499 54,100 56,800 59,600 62,600 65,700 Deferred Comp/Full Time 3 9,970 10,500 11,000 11,600 12,200 12,800 Unemployment Insurance 4 1,051 1,100 1,200 1,300 1,400 1,500 Section 125 Benefit Allowance 4 81,408 85,500 89,800 94,300 99,000 104,000 Subtotal 492,683 $ 550,084 $ 578,053 $ 607,473 $ 636,138 $ 666,159 $ Materials & Services
Telephone & Fax Charges 5 8,000 $ 8,200 $ 8,400 $ 8,700 $ 9,000 $ 9,300 $ Advertising/Bids & Notices 5 500 500 500 500 500 500
Office Supplies/Expendable 5 6,000 6,200 6,400 6,600 6,800 7,000 Postage/Other Mailing 5 40,000 41,200 42,400 43,700 45,000 46,400 Customer Relations 5 1,500 1,500 1,500 1,500 1,500 1,500 Other Administrative Expenses 5 60,000 61,800 63,700 65,600 67,600 69,600 Election Costs 5 30,000 30,900 31,800 32,800 33,800 34,800 Misc. Expenses 5 3,000 3,100 3,200 3,300 3,400 3,500
Subtotal 149,000 $ 153,400 $ 157,900 $ 162,700 $ 167,600 $ 172,600 $ Prop 218 Rate Period
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Exhibit 1 (O&M), 8 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 7 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026
Interfund Charges
Central Su. 5 117 $ 100 $ 100 $ 100 $ 100 $ 100 $
Admin. Ove. 5 40,760 42,000 43,300 44,600 45,900 47,300 Computer Maintenance 5 33,211 34,200 35,200 36,300 37,400 38,500 Computer R. 5 7,486 7,700 7,900 8,100 8,300 8,500
Motor Rental. 5 2,970 3,100 3,200 3,300 3,400 3,500
Subtotal 84,544 $ 87,100 $ 89,700 $ 92,400 $ 95,100 $ 97,900 $ Special Payments
OPEB Obligation Expense 4 1,650 $ 1,700 $ 1,800 $ 1,900 $ 2,000 $ 2,100 $ Pension Expense-GASB 68 4 71,817 75,400 79,200 83,200 87,400 91,800 Interest Expense 5 35,000 36,100 37,200 38,300 39,400 40,600 Subtotal 108,467 $ 113,200 $ 118,200 $ 123,400 $ 128,800 $ 134,500 $ Capital Outlay
Other Operations Expense 8 750 $ 800 $ 800 $ 800 $ 800 $ 800 $ Subtotal 750 $ 800 $ 800 $ 800 $ 800 $ 800 $
Transfer Out
Transfer Out - Insurance Rese. 8 9,390 $ 9,400 $ 9,400 $ 9,400 $ 9,400 $ 9,400 $ Subtotal 9,390 $ 9,400 $ 9,400 $ 9,400 $ 9,400 $ 9,400 $ Sub-Total: Utility Billing and Water 844,834 $ 913,984 $ 954,053 $ 996,173 $ 1,037,838 $ 1,081,359 $ Prop 218 Rate Period
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Exhibit 1 (O&M), 9 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 8 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026

WATER MAINTENANCE AND OPERATIONS
Salaries & Benefits
Salaries / Full-Time 3 575,531 $ 604,300 $ 634,500 $ 666,200 $ 699,500 $ 734,500 $ Salaries / Overtime 3 40,000 42,000 44,100 46,300 48,600 51,000 Salaries / Uniform Pay 3 1,250 1,300 1,400 1,500 1,600 1,700 Public Employees Retirement 4 76,408 80,200 84,200 88,400 92,800 97,400 Long Term Disability Insurance 4 1,787 1,900 2,000 2,100 2,200 2,300 Life Insurance Premiums 4 712 700 700 700 700 700
Workers Compensation Insurance 4 58,539 61,500 64,600 67,800 71,200 74,800 Medicare Tax - Employer's Share 4 8,921 9,400 9,900 10,400 10,900 11,400 Unfunded Accrued Liability 4 120,717 126,800 133,100 139,800 146,800 154,100 Deferred Compensation/Full-Time 3 19,519 20,500 21,500 22,600 23,700 24,900 Unemployment Insurance 4 2,173 2,300 2,400 2,500 2,600 2,700 Section 125 Benefit Allowance 4 99,524 104,500 109,700 115,200 121,000 127,100 Subtotal 1,005,081 $ 1,055,400 $ 1,108,100 $ 1,163,500 $ 1,221,600 $ 1,282,600 $ Materials & Services
Gas & Electric Utilities 7 1,600,000 $ 1,680,000 $ 1,764,000 $ 1,852,200 $ 1,944,800 $ 2,042,000 $ Telephone & Fax Charges 5 8,626 8,900 9,200 9,500 9,800 10,100 Advertising/Other 5 1,000 1,000 1,000 1,000 1,000 1,000 Professional Dues 5 2,103 2,200 2,300 2,400 2,500 2,600 Office Supplies/Expendable 5 1,500 1,500 1,500 1,500 1,500 1,500 Postage/Other Mailing Charge 5 800 800 800 800 800 800
Vehicle Fuel, Supplies & Maint. 6 33,800 35,500 37,300 39,200 41,200 43,300 Contracted Services 5 260,000 267,800 275,800 284,100 292,600 301,400 Taxes & Assessments 5 8,800 9,100 9,400 9,700 10,000 10,300 Conference/Training/Education 5 18,000 18,500 19,100 19,700 20,300 20,900 Maintenance/Other Supplies 5 135,000 139,100 143,300 147,600 152,000 156,600 Subtotal 2,069,629 $ 2,164,400 $ 2,263,700 $ 2,367,700 $ 2,476,500 $ 2,590,500 $ Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 10 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 9 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026
Interfund Charges
Interfund Charge - Facility Maintenance 8 130,739 $ 130,700 $ 130,700 $ 130,700 $ 130,700 $ 130,700 $ Interfund Charge - Central Su. 8 37,652 37,700 37,700 37,700 37,700 37,700 Interfund Charge - Cost Distribution 8 214,917 214,900 214,900 214,900 214,900 214,900 Interfund Charge - Admin. Overhead 8 303,081 303,100 303,100 303,100 303,100 303,100 Interfund Charge - Vehicle Replacement 8 85,000 85,000 85,000 85,000 85,000 85,000 Interfund Charge - Vehicle Maintenance 8 66,104 66,100 66,100 66,100 66,100 66,100 Interfund Charge - Comp. Maintenance 8 88,411 88,400 88,400 88,400 88,400 88,400 Interfund Charge - Computer 8 19,302 19,300 19,300 19,300 19,300 19,300 Interfund Charge - Software 8 2,085 2,100 2,100 2,100 2,100 2,100 Interfund Charge - Motor Rental. 8 4,670 4,700 4,700 4,700 4,700 4,700 Subtotal 951,961 $ 952,000 $ 952,000 $ 952,000 $ 952,000 $ 952,000 $ SGMA Costs
1 Five-Year Update 8 - $ - $ - $ 275,000 $ 275,000 $
GSP Annual Report 8 35,000 35,000 35,000 - -
Point of Contact - GSP 8 12,500 12,500 12,500 30,000 30,000 Data Management Software 8 10,000 9,100 300 300 300
Regional Water Management Group 8 9,000 10,000 10,000 10,000 10,000 Subtotal - $ 66,500 $ 66,600 $ 57,800 $ 315,300 $ 315,300 $ Special Payments
Liability/Property Insurance 4 152,900 $ 160,500 $ 168,500 $ 176,900 $ 185,700 $ 195,000 $ Retiree Insurance Premiums 4 1,994 2,100 2,200 2,300 2,400 2,500 OPEB Obligation Expense 4 44,119 46,300 48,600 51,000 53,600 56,300 Pension Expense-GASB 68 4 164,996 173,200 181,900 191,000 200,600 210,600 Subtotal 364,009 $ 382,100 $ 401,200 $ 421,200 $ 442,300 $ 464,400 $ Transfer Out
Transfer Out 8 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ Transfer Out - Insurance Rese. 8 20,080 20,100 20,100 20,100 20,100 20,100 Subtotal 80,080 $ 80,100 $ 80,100 $ 80,100 $ 80,100 $ 80,100 $ Sub-Total: Water Maintenance and Operations 4,470,760 $ 4,700,500 $ 4,871,700 $ 5,042,300 $ 5,487,800 $ 5,684,900 $ Depreciation (Non-cash item left out of analysis)
3 Depreciation/Replacement 8 41,631 $ 41,600 $ 41,600 $ 41,600 $ 41,600 $ 41,600 $ Subtotal 41,631 $ 41,600 $ 41,600 $ 41,600 $ 41,600 $ 41,600 $ Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 11 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 10 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026

WATER QUALITY CONTROL
Salaries & Benefits
Salaries / Full-Time 3 230,932 $ 242,500 $ 254,600 $ 267,300 $ 280,700 $ 294,700 $ Salaries / Overtime 3 1,000 1,100 1,200 1,300 1,400 1,500 Salaries / Uniform Pay 3 1,000 1,100 1,200 1,300 1,400 1,500 Public Employees Retirement 4 29,569 31,000 32,600 34,200 35,900 37,700 Long Term Disability Insurance 4 644 700 700 700 700 700 Life Insurance Premiums 4 367 400 400 400 400 400
Workers Compensation Insurance 4 22,058 23,200 24,400 25,600 26,900 28,200 Medicare Tax - Employer's Share 4 3,559 3,700 3,900 4,100 4,300 4,500 Unfunded Accrued Liability 4 42,599 44,700 46,900 49,200 51,700 54,300 Deferred Compensation/Full-Time 3 7,196 7,600 8,000 8,400 8,800 9,200 Unemployment Insurance 4 1,092 1,100 1,200 1,300 1,400 1,500 Section 125 Benefit Allowance 4 48,050 50,500 53,000 55,700 58,500 61,400 Subtotal 388,066 $ 407,600 $ 428,100 $ 449,500 $ 472,100 $ 495,600 $ Materials & Services
Telephone & Fax Charges 5 2,500 $ 2,600 $ 2,700 $ 2,800 $ 2,900 $ 3,000 $ Advertising/Bids & Notices 5 331 300 300 300 300 300
Advertising/Other 5 2,500 2,600 2,700 2,800 2,900 3,000 Professional Dues 5 210 200 200 200 200 200
Office Supplies Expendable 5 2,090 2,200 2,300 2,400 2,500 2,600 Postage/Other Mailing Charge 5 3,400 3,500 3,600 3,700 3,800 3,900 Vehicle Fuel, Supplies & Maintenance 6 4,500 4,700 4,900 5,100 5,400 5,700 Contracted Services 5 60,000 61,800 63,700 65,600 67,600 69,600 Taxes and Assessments 5 37,800 38,900 40,100 41,300 42,500 43,800 Conference/Training/Education 5 7,000 7,200 7,400 7,600 7,800 8,000 Maintenance/Other Supplies 5 40,000 41,200 42,400 43,700 45,000 46,400 Subtotal 160,331 $ 165,200 $ 170,300 $ 175,500 $ 180,900 $ 186,500 $ Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 12 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 11 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026
Interfund Charges
Interfund Charge - Facility Maintenance 8 85,497 $ 85,500 $ 85,500 $ 85,500 $ 85,500 $ 85,500 $ Interfund Charge - Central Su. 8 1,175 1,200 1,200 1,200 1,200 1,200 Interfund Charge - Cost Distribution 8 170,000 170,000 170,000 170,000 170,000 170,000 Interfund Charge - Admin. Overhead 8 57,361 57,400 57,400 57,400 57,400 57,400 Interfund Charge - Vehicle Replacement 8 14,883 14,900 14,900 14,900 14,900 14,900 Interfund Charge - Vehicle Maintenance 8 15,219 15,200 15,200 15,200 15,200 15,200 Subtotal 344,135 $ 344,200 $ 344,200 $ 344,200 $ 344,200 $ 344,200 $ Functional Expenses
Water Conservation Program 1 255,640 $ 255,600 $ 255,600 $ 255,600 $ 255,600 $ 255,600 $ Subtotal 255,640 $ 255,600 $ 255,600 $ 255,600 $ 255,600 $ 255,600 $ Special Payments
OPEB Obligation Expense 4 22,900 $ 24,000 $ 25,200 $ 26,500 $ 27,800 $ 29,200 $ Pension Expense-GASB 68 4 58,390 61,300 64,400 67,600 71,000 74,600 Subtotal 81,290 $ 85,300 $ 89,600 $ 94,100 $ 98,800 $ 103,800 $ Transfer Out
Transfer Out - Insurance Rese. 8 8,490 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ Subtotal 8,490 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ 8,500 $ Sub-Total: Water Quality Control 1,237,952 $ 1,266,400 $ 1,296,300 $ 1,327,400 $ 1,360,100 $ 1,394,200 $ Depreciation (Non-cash item left out of analysis)
3 Depreciation/Replacement 8 14,012 $ 14,000 $ 14,000 $ 14,000 $ 14,000 $ 14,000 $ Subtotal 14,012 $ 14,000 $ 14,000 $ 14,000 $ 14,000 $ 14,000 $ Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 13 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 12 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026

WATER CONSERVATION PROGRAM
Salaries & Benefits
Salaries / Full-Time 3 106,208 $ 111,500 $ 117,100 $ 123,000 $ 129,200 $ 135,700 $ Salaries / Uniform Pay 3 250 300 300 300 300 300
Public Employees Retirement 4 16,023 16,800 17,600 18,500 19,400 20,400 Long Term Disability Insurance 4 355 400 400 400 400 400 Life Insurance Premiums 4 105 100 100 100 100 100
Workers Compensation Insurance 4 10,100 10,600 11,100 11,700 12,300 12,900 Medicare Tax - Employer's Share 4 1,572 1,700 1,800 1,900 2,000 2,100 Unfunded Accrued Liability 4 29,004 30,500 32,000 33,600 35,300 37,100 Deferred Compensation/Full-Time 3 4,460 4,700 4,900 5,100 5,400 5,700 Unemployment Insurance 4 420 400 400 400 400 400
Section 125 Benefit Allowance 4 23,367 24,500 25,700 27,000 28,400 29,800 Subtotal 191,864 $ 201,500 $ 211,400 $ 222,000 $ 233,200 $ 244,900 $ Materials & Services
Advertising/Other 5 22,618 $ 23,300 $ 24,000 $ 24,700 $ 25,400 $ 26,200 $ Subtotal 22,618 $ 23,300 $ 24,000 $ 24,700 $ 25,400 $ 26,200 $ Interfund Charges
Interfund Charge - Admin. Overhead 8 17,734 $ 17,700 $ 17,700 $ 17,700 $ 17,700 $ 17,700 $ Subtotal 17,734 $ 17,700 $ 17,700 $ 17,700 $ 17,700 $ 17,700 $ Functional Expenses
Water Conservation Program 1 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Subtotal 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Special Payments
OPEB Obligation Expense 4 (2,263) $ (2,400) $ (2,500) $ (2,600) $ (2,700) $ (2,800) $ Pension Expense-GASB 68 4 27,751 29,100 30,600 32,100 33,700 35,400 Subtotal 25,488 $ 26,700 $ 28,100 $ 29,500 $ 31,000 $ 32,600 $ Transfer Out
Transfer Out - Insurance Rese. 8 3,675 $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ Subtotal 3,675 $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ Sub-Total: Water Conservation Program 361,379 $ 372,900 $ 384,900 $ 397,600 $ 411,000 $ 425,100 $ Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 14 of 51
CITY OF MADERA EXHIBIT 1

WATER RATE STUDY
Operating Revenue and Expenses
TABLE 13 : OPERATING EXPENSE FORECAST
1 Budget
DESCRIPTION Basis 2021 2022 2023 2024 2025 2026

WATER DEBT SERVICE & REVENUE BONDS
Materials & Services
Contracted Services 8 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ Subtotal 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ Sub-Total: Water Capital Outlay 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ Depreciation (Non-cash item left out of analysis)
3 Amortization 8 3,352 $ 3,400 $ 3,400 $ 3,400 $ 3,400 $ 3,400 $ Subtotal 3,352 $ 3,400 $ 3,400 $ 3,400 $ 3,400 $ 3,400 $ GRAND TOTAL: WATER OPERATING EXPENSES 6,919,425 $ 7,258,284 $ 7,511,453 $ 7,767,973 $ 8,301,238 $ 8,590,059 $ TABLE 14 : FORECASTING ASSUMPTIONS

INFLATION FACTORS
4 Basis 2021 2022 2023 2024 2025 2026
Customer Growth 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Water Supply 2 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Salaries 3 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Benefits 4 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
General Inflation 5 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Fuel 6 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Electricity 7 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
No Escalation 8 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

1. Revenue and expenses for FY 2019/20 through FY 2020/21 are from source file: Enterprise Funds Budget 2020-21.pdf, pages 21-32.

SGMA costs in expenses from source file: Future SGMA Costs.docx

2. Interest income is calculated in the Financial Plan and excluded from this table.

3. Depreciation expense is not considered in this projection since it is not a cash expense.

4. Inflation factor values follow previous assumptions from 2015 Rate Study.

Source file: Rate Study 2015.pdf, Table 1-1, Page 12.

Prop 218 Rate Period
Prepared by NBS
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Exhibit 1 (O&M), 15 of 51
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures
TABLE 15 : CAPITAL FUNDING SUMMARY 5-Year Rate Period
CAPITAL FUNDING FORECAST Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Grants
1 779,663 $ - $ 2,500,000 $ - $ - $ - $
Use of Development Impact Fee Fund
2 98,953 155,367 155,367 155,367 155,367 155,367
Use of American Rescue Plan Proceeds
3 - 1,380,000 4,620,000 - - -
Use of Capital Expenditure Reserve Fund 5,500,000 6,500,000 11,500,000 2,000,000 2,000,000 2,000,000 Rate Revenue 649,884 1,948,133 6,894,764 927,771 477,227 - Total Sources of Capital Funds 7,028,500 $ 9,983,500 $ 25,670,131 $ 3,083,138 $ 2,632,594 $ 2,155,367 $

1. Grant Funding is per source file: Enterprise Funds Budget 2020-21.pdf, pages 21-32.

FY 2022/23 grant from updated CIP file: Water CIP Table ARPA.xlsx.

2. Development Impact Fee Fund to fund some projects used for future customers only per Water CIP Table ARPA.xlsx.

This amount drains the DIF fund in order to contribute to projects over time.

Funding Sources:

3. The City was awarded American Rescue Plan Act funds in which $6 million is allocated to water capital projects.

Projected
Prepared by NBS
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Exhibit 2 (CIP), 16 of 51
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures

CAPITAL IMPROVEMENT PROGRAM
TABLE 16 : CAPITAL IMPROVEMENT PROGRAM COSTS (IN CURRENT-YEAR DOLLARS) 1 Project # Water System Improvements 2021 2022 2023 2024 2025 2026 W-00000
Engineering Support for Water
Projects
25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $
Other Items Identified from Public
Works
- - - - - -
Planning, Studies, Reports - - - - - -
W-STDY-1
Water Feasibility Project - New Water
Supply
- - - - - -
W-STDY-2
Water Distribution System Conditon
Assessment Study
106,000 - - - - -
W-STDY-2
Water Distribution System Conditon
Assessment Study
240,000 - - - - -
W-STDY-3
W-STDY-3: Asset Management
Software
150,000 - - - - -
MUP-UDIIMaster Plan Update - - - 300,000
Major O&M Projects - - - - - -
W-03
Water Main Upgrades - Locations 1-
12 115,000 835,000 - - - -
W-04
Water Main Upgrades - Locations 13-
23 135,000 1,380,000 - - - -
W-09
System Upgrade - River Crossing @
Gateway
283,000 - - - - -
W-22 Water Tower Recoating 20,000 1,370,000 - - - -
W-26 Water Tower Demolition 480,000 - - - - -
W-GW-005
Energy Efficient Upgrades at Well
Sites
106,000 - - - - -
W-29
Valve replacement Down town area
26 valves
130,000 - - - - -
W-31
Manual Read Meter Replacement /
Commercial Meter Replacement
870,000 270,000 335,000 335,000 335,000 335,000
W-33 Meter Replacement Program 920,000 55,000 530,000 540,000 550,000 - W-34 South St Water Tower Exterior Rehab 35,000 265,000 - - - - W-36 4th/Gateway Line & Valve 60,000 440,000 - - - -
W-38 Well 27 Rehabilitation 30,000 290,000 - - - -
tbd
Leak Repair Project identified from
Condition Assessment
- 80,000 - - - -
Prepared by NBS
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Exhibit 2 (CIP), 17 of 51
-
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures
tbd
Dunham Lewis Water Main
Rehabilitation
- - - - - -
tbd
Year 1 Pipeline Replacement Project
from Condition Assessment
- 1,100,000 - - - -
tbd
Year 2 Pipeline Replacement from
Project Condition Assessment
- - 1,100,000
Average Annual R&R CIP -
Placeholder
- - - 1,300,000 1,300,000 1,300,000
possible M&O
3 new chlorine analyzers &
generators, 10-year life
- 175,000 175,000 175,000 175,000 175,000
New Capital Projects - - - - - -
W-06
System Upgrades, H St to Madera
Ave
15,000 400,000 - - - -
W-08 Water Main Upgrades - 10th St. 20,000 1,040,000 - - - - New Wells - Replacement of
Diminished Production Capacity
- - - - - -
W-32
Meter Installation - continue
installation of meters on unmetered
services
1,240,000 - - - - -
Master Plan Recommendations - - - - - -
PSW-45
Pipe, Almond Ave, From Pine St to
Stadium Rd
- - 88,000 188,000 - -
R-000072
Sharon Blvd Pipeline, Love's
Reimbursement
48,500 - - - - -
W-GW-0024Loves Well 2,000,000 - - - - -
GW-002 New Well - Ellis/Chapin Well 35 - - - - - -
GW-003
Well, Well No. 36, Hwy 145 and
Indigo Dr
- 120,000 2,200,000 - - -
T-1
Above Ground Storage 7 MG Tank at
Ave. 17 & RD. 27
- 868,000 9,000,000 - - -
PS-1
Pump Station for Tank at Ave. 17 &
Road 27
- 462,000 6,270,000 - - -
PNE-4
Pipe, Lake Street (Road 27) 24" from
Ellis to Avenue 17
- 85,000 615,000 - - -
W-37 Northeast Water Transmission Main - 430,000 3,025,200 - - - W-GW-001
New Well 37 Granada north of
Cleveland aka GW-4 in Master Plan
- 50,000 1,070,000 - - -
Total: CIP Program Costs (Current-Year Dollars) 7,028,500 $ 9,740,000 $ 24,433,200 $ 2,863,000 $ 2,385,000 $ 1,835,000 $ Prepared by NBS
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Exhibit 2 (CIP), 18 of 51
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures
TABLE 17 : CAPITAL IMPROVEMENT PROGRAM COSTS (IN FUTURE-YEAR DOLLARS) 2 Project Description 2021 2022 2023 2024 2025 2026
W-00000
Engineering Support for Water
Projects
25,000 $ 25,625 $ 26,266 $ 26,922 $ 27,595 $ 28,285 $
--
Other Items Identified from Public
Works
- - - - - -
Planning, Studies, Reports - - - - - -
W-STDY-1
Water Feasibility Project - New Water
Supply
- - - - - -
W-STDY-2
Water Distribution System Conditon
Assessment Study
106,000 - - - - -
W-STDY-2
Water Distribution System Conditon
Assessment Study
240,000 - - - - -
W-STDY-3
W-STDY-3: Asset Management
Software
150,000 - - - - -
MUP-UDIIMaster Plan Update - - - 323,067 - -
Major O&M Projects - - - - - -
W-03
Water Main Upgrades - Locations 1-
12 115,000 855,875 - - - -
W-04
Water Main Upgrades - Locations 13-
23 135,000 1,414,500 - - - -
W-09
System Upgrade - River Crossing @
Gateway
283,000 - - - - -
W-22 Water Tower Recoating 20,000 1,404,250 - - - -
W-26 Water Tower Demolition 480,000 - - - - -
W-GW-005
Energy Efficient Upgrades at Well
Sites
106,000 - - - - -
W-29
Valve replacement Down town area
26 valves
130,000 - - - - -
W-31
Manual Read Meter Replacement /
Commercial Meter Replacement
870,000 276,750 351,959 360,758 369,777 379,022
W-33 Meter Replacement Program 920,000 56,375 556,831 581,521 607,097 - W-34 South St Water Tower Exterior Rehab 35,000 271,625 - - - - W-36 4th/Gateway Line & Valve 60,000 451,000 - - - -
W-38 Well 27 Rehabilitation 30,000 297,250 - - - -
tbd
Leak Repair Project identified from
Condition Assessment
- 82,000 - - - -
tbd
Dunham Lewis Water Main
Rehabilitation
- - - - - -
Prepared by NBS
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Exhibit 2 (CIP), 19 of 51
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures
tbd
Year 1 Pipeline Replacement Project
from Condition Assessment
- 1,127,500 - - - -
tbd
Year 2 Pipeline Replacement from
Project Condition Assessment
- - 1,155,688 - - -
--
Average Annual R&R CIP -
Placeholder
- - - 1,399,958 1,434,957 1,470,831
possible M&O
3 new chlorine analyzers &
generators, 10-year life
- 179,375 183,859 188,456 193,167 197,996
New Capital Projects - - - - - -
W-06
System Upgrades, H St to Madera
Ave
15,000 410,000 - - - -
W-08 Water Main Upgrades - 10th St. 20,000 1,066,000 - - - - --
New Wells - Replacement of
Diminished Production Capacity
- - - - - -
W-32
Meter Installation - continue
installation of meters on unmetered
services
1,240,000 - - - - -
Master Plan Recommendations - - - - - -
PSW-45
Pipe, Almond Ave, From Pine St to
Stadium Rd
- - 92,455 202,455 - -
R-000072
Sharon Blvd Pipeline, Love's
Reimbursement
48,500 - - - - -
W-GW-0024Loves Well 2,000,000 - - - - -
GW-002 New Well - Ellis/Chapin Well 35 - - - - - -
GW-003
Well, Well No. 36, Hwy 145 and
Indigo Dr
- 123,000 2,311,375 - - -
T-1
Above Ground Storage 7 MG Tank at
Ave. 17 & RD. 27
- 889,700 9,455,625 - - -
PS-1
Pump Station for Tank at Ave. 17 &
Road 27
- 473,550 6,587,419 - - -
PNE-4
Pipe, Lake Street (Road 27) 24" from
Ellis to Avenue 17
- 87,125 646,134 - - -
W-37 Northeast Water Transmission Main - 440,750 3,178,351 - - - W-GW-001
New Well 37 Granada north of
Cleveland aka GW-4 in Master Plan
- 51,250 1,124,169 - - -
Total: CIP Program Costs (Future-Year Dollars) 7,028,500 $ 9,983,500 $ 25,670,131 $ 3,083,138 $ 2,632,594 $ 2,076,134 $ Prepared by NBS
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Exhibit 2 (CIP), 20 of 51
CITY OF MADERA EXHIBIT 2

WATER RATE STUDY
Capital Improvement Plan Expenditures
TABLE 18 : FORECASTING ASSUMPTIONS
Economic Variables 2021 2022 2023 2024 2025 2026

0.00% 2.50% 2.50% 2.50% 2.50% 2.50%

1.00 1.03 1.05 1.08 1.10 1.13

1. Estimated capital improvement project costs found in source files: Water CIP Table ARPA.xlsx

2. Capital improvement projects are inflated to future year estimated costs with ENR CCI for the region.

3. Construction inflator is based on the most current 10 year average of the Engineering News-Record Construction Cost Index.

Source: www.enr.com/economics (August 2010 to August 2020).

Annual Construction Cost Inflation, Per
Engineering News Record
3 Cumulative Construction Cost Multiplier from
2021
Prepared by NBS
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Exhibit 2 (CIP), 21 of 51
CITY OF MADERA EXHIBIT 3

WATER RATE STUDY
Debt Service
TABLE 19

ASSESSMENT DISTRICT DEBT OBLIGATIONS
Annual Repayment Schedules: FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 2015 Water Revenue Bonds ($2,025,000)
1 Principal Payment 80,000 $ 85,000 $ 85,000 $ 90,000 $ 95,000 $ 100,000 $ Interest Payment 64,010 61,050 57,905 54,760 51,430 47,915 Subtotal: Annual Debt Service 144,010 $ 146,050 $ 142,905 $ 144,760 $ 146,430 $ 147,915 $ Coverage Requirement ($-Amnt above annual payment) 120% 120% 120% 120% 120% 120% Reserve Requirement - $ - $ - $ - $ - $ - $
2019 Water Revenue Bonds ($9,016,903)
2 Principal Payment 409,781 $ 418,148 $ 435,546 $ 447,120 $ 457,908 $ 467,850 $ Interest Payment 225,466 214,593 203,438 191,864 179,989 167,834 Subtotal: Annual Debt Service 635,247 $ 632,741 $ 638,984 $ 638,984 $ 637,897 $ 635,684 $ Coverage Requirement ($-Amnt above annual payment) 120% 120% 120% 120% 120% 120% Reserve Requirement - $ - $ - $ - $ - $ - $

1. Water revenue bonds due to mature in 2036. Source file: 2015 Water Amortization Schedule.pdf Reserve Requirement not required per Bond Document: Water Refunding 2015 3rd Install.pdf , page 14.

2. Water revenue bonds due to mature in 2037. Source file: Water_Refunding 2019 Amortization Schedule.pdf Refunded the Water Revenue Bonds, Series 2010. Source file: Water_Refunding 2019 4th Install.pdf TABLE 20 : EXISTING ANNUAL DEBT OBLIGATIONS TO BE SATISFIED BY WATER RATES Existing Annual Debt Service 779,257 $ 778,791 $ 781,889 $ 783,744 $ 784,327 $ 783,599 $ Existing Annual Coverage Requirement 120% 120% 120% 120% 120% 120% Existing Debt Reserve Target - $ - $ - $ - $ - $ - $
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Exhibit 3 (Debt), 22 of 51

CITY OF MADERA

WATER RATE STUDY
Projected Water Rates Under Existing Rate Schedule
TABLE 21 : CURRENT RATES
Current Rates
Effective
Jan. 26, 2020
Monthly Fixed Charge
1 5/8 inch $16.88
3/4 inch $19.09
1 inch $23.51
1 1/2 inch $34.56
2 inch $47.82
3 inch $89.81
4 inch $151.69
6 inch $299.76
8 inch $542.86
Volumetric Charge, per CCF
1,2
Residential Tiered Rates
Tier 1 0-10 $1.93
Tier 2 11-33 $2.40
Tier 3 34+ $3.68
Multi-Residential Tiered Rates
Tier 1 0-10 $2.03
Tier 2 11+ $2.88
Non-Residential
Uniform Rate $2.41

1. Combination of monthly service fee and variable use charge.

Source file: 2543_001 Water Rates 1.26.19 to 1.26.20.pdf

2. CCF = Hundred Cubic Feet or 748.05 gallons.

Prepared by NBS
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Exhibit 4 (Current Rates), 23 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 22 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA)

UTILITY BILLING AND WATER
Salaries & Benefits
Salaries / Full-Time 299,600 $ - $ - $ - $ 299,600 $ 0.0% 0.0% 0.0% 100.0% Salaries / Auto & Expense 100 - - - 100 0.0% 0.0% 0.0% 100.0% Public Employees Retirement 67,284 - - - 67,284 0.0% 0.0% 0.0% 100.0% Long Term Disability Insurance 1,000 - - - 1,000 0.0% 0.0% 0.0% 100.0% Life Insurance Premiums 400 - - - 400 0.0% 0.0% 0.0% 100.0% Workers Compensation Insurance 26,200 - - - 26,200 0.0% 0.0% 0.0% 100.0% Medicare Tax-Employer's Share 4,300 - - - 4,300 0.0% 0.0% 0.0% 100.0% Unfunded Accrued Liability 54,100 - - - 54,100 0.0% 0.0% 0.0% 100.0% Deferred Comp/Full Time 10,500 - - - 10,500 0.0% 0.0% 0.0% 100.0% Unemployment Insurance 1,100 - - - 1,100 0.0% 0.0% 0.0% 100.0% Section 125 Benefit Allowance 85,500 - - - 85,500 0.0% 0.0% 0.0% 100.0% Subtotal 550,084 $ - $ - $ - $ 550,084 $
Materials & Services
Telephone & Fax Charges 8,200 $ - $ - $ - $ 8,200 $ 0.0% 0.0% 0.0% 100.0% Advertising/Bids & Notices 500 - - - 500 0.0% 0.0% 0.0% 100.0% Office Supplies/Expendable 6,200 - - - 6,200 0.0% 0.0% 0.0% 100.0% Postage/Other Mailing 41,200 - - - 41,200 0.0% 0.0% 0.0% 100.0% Customer Relations 1,500 - - - 1,500 0.0% 0.0% 0.0% 100.0% Other Administrative Expenses 61,800 - - - 61,800 0.0% 0.0% 0.0% 100.0% Election Costs 30,900 - - - 30,900 0.0% 0.0% 0.0% 100.0% Misc. Expenses 3,100 - - - 3,100 0.0% 0.0% 0.0% 100.0%
Subtotal 153,400 $ - $ - $ - $ 153,400 $
Conservation
Budget Categories
Total Revenue
Requirements
Commodity Capacity Customer Basis of Classification
Prepared by NBS
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Funct. & Classification, 24 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 23 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA) Central Su. 100 $ - $ - $ - $ 100 $ 0.0% 0.0% 0.0% 100.0% Admin. Ove. 42,000 - - - 42,000 0.0% 0.0% 0.0% 100.0%
Computer Maintenance 34,200 - - - 34,200 0.0% 0.0% 0.0% 100.0% Computer R. 7,700 - - - 7,700 0.0% 0.0% 0.0% 100.0%
Motor Rental. 3,100 - - - 3,100 0.0% 0.0% 0.0% 100.0%
Subtotal 87,100 $ - $ - $ - $ 87,100 $
Special Payments
OPEB Obligation Expense 1,700 $ - $ - $ - $ 1,700 $ 0.0% 0.0% 0.0% 100.0% Pension Expense-GASB 68 75,400 - - - 75,400 0.0% 0.0% 0.0% 100.0% Interest Expense 36,100 - - - 36,100 0.0% 0.0% 0.0% 100.0% Subtotal 113,200 $ - $ - $ - $ 113,200 $
Capital Outlay
Other Operations Expense 800 $ - $ - $ - $ 800 $ 0.0% 0.0% 0.0% 100.0% Subtotal 800 $ - $ - $ - $ 800 $
Transfer Out
Transfer Out - Insurance Rese. 9,400 $ - $ - $ - $ 9,400 $ 0.0% 0.0% 0.0% 100.0% Subtotal 9,400 $ - $ - $ - $ 9,400 $
Sub-Total: Utility Billing and Water 913,984 $ - $ - $ - $ 913,984 $ 0.0% 0.0% 0.0% 100.0% Budget Categories
Total Revenue
Requirements
Commodity Conservation Capacity Customer Basis of Classification Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516
Funct. & Classification, 25 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 24 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA)

WATER MAINTENANCE AND OPERATIONS
Salaries & Benefits
Salaries / Full-Time 604,300 $ 453,225 $ - $ 90,645 $ 60,430 $ 75.0% 0.0% 15.0% 10.0% Salaries / Overtime 42,000 31,500 - 6,300 4,200 75.0% 0.0% 15.0% 10.0% Salaries / Uniform Pay 1,300 975 - 195 130 75.0% 0.0% 15.0% 10.0% Public Employees Retirement 80,200 60,150 - 12,030 8,020 75.0% 0.0% 15.0% 10.0% Long Term Disability Insurance 1,900 1,425 - 285 190 75.0% 0.0% 15.0% 10.0% Life Insurance Premiums 700 525 - 105 70 75.0% 0.0% 15.0% 10.0% Workers Compensation Insurance 61,500 46,125 - 9,225 6,150 75.0% 0.0% 15.0% 10.0% Medicare Tax - Employer's Share 9,400 7,050 - 1,410 940 75.0% 0.0% 15.0% 10.0% Unfunded Accrued Liability 126,800 95,100 - 19,020 12,680 75.0% 0.0% 15.0% 10.0% Deferred Compensation/Part-Time - - - - - 75.0% 0.0% 15.0% 10.0% Deferred Compensation/Full-Time 20,500 15,375 - 3,075 2,050 75.0% 0.0% 15.0% 10.0% Unemployment Insurance 2,300 1,725 - 345 230 75.0% 0.0% 15.0% 10.0% Section 125 Benefit Allowance 104,500 78,375 - 15,675 10,450 75.0% 0.0% 15.0% 10.0% Subtotal 1,055,400 $ 791,550 $ - $ 158,310 $ 105,540 $
Materials & Services
Gas & Electric Utilities 1,680,000 $ 1,680,000 $ - $ - $ - $ 100.0% 0.0% 0.0% 0.0% Telephone & Fax Charges 8,900 6,675 - 1,335 890 75.0% 0.0% 15.0% 10.0% Advertising/Other 1,000 750 - 150 100 75.0% 0.0% 15.0% 10.0% Professional Dues 2,200 1,650 - 330 220 75.0% 0.0% 15.0% 10.0% Office Supplies/Expendable 1,500 1,125 - 225 150 75.0% 0.0% 15.0% 10.0% Postage/Other Mailing Charge 800 600 - 120 80 75.0% 0.0% 15.0% 10.0% Vehicle Fuel, Supplies & Maint. 35,500 26,625 - 5,325 3,550 75.0% 0.0% 15.0% 10.0% Contracted Services 267,800 200,850 - 40,170 26,780 75.0% 0.0% 15.0% 10.0% Taxes & Assessments 9,100 6,825 - 1,365 910 75.0% 0.0% 15.0% 10.0% Conference/Training/Education 18,500 13,875 - 2,775 1,850 75.0% 0.0% 15.0% 10.0% Maintenance/Other Supplies 139,100 104,325 - 20,865 13,910 75.0% 0.0% 15.0% 10.0% Subtotal 2,164,400 $ 2,043,300 $ - $ 72,660 $ 48,440 $
Budget Categories
Total Revenue
Requirements
Commodity Capacity Conservation Customer Basis of Classification Prepared by NBS
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Funct. & Classification, 26 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 25 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA) Interfund Charges
Interfund Charge - Facility Maintenance 130,700 $ 98,025 $ - $ 19,605 $ 13,070 $ 75.0% 0.0% 15.0% 10.0% Interfund Charge - Central Su. 37,700 28,275 - 5,655 3,770 75.0% 0.0% 15.0% 10.0% Interfund Charge - Cost Distribution 214,900 161,175 - 32,235 21,490 75.0% 0.0% 15.0% 10.0% Interfund Charge - Admin. Overhead 303,100 227,325 - 45,465 30,310 75.0% 0.0% 15.0% 10.0% Interfund Charge - Vehicle Replacement 85,000 63,750 - 12,750 8,500 75.0% 0.0% 15.0% 10.0% Interfund Charge - Vehicle Maintenance 66,100 49,575 - 9,915 6,610 75.0% 0.0% 15.0% 10.0% Interfund Charge - Comp. Maintenance 88,400 66,300 - 13,260 8,840 75.0% 0.0% 15.0% 10.0% Interfund Charge - Computer 19,300 14,475 - 2,895 1,930 75.0% 0.0% 15.0% 10.0% Interfund Charge - Software 2,100 1,575 - 315 210 75.0% 0.0% 15.0% 10.0% Interfund Charge - Motor Rental. 4,700 3,525 - 705 470 75.0% 0.0% 15.0% 10.0% Subtotal 952,000 $ 714,000 $ - $ 142,800 $ 95,200 $
Five-Year Update
GSP Annual Report 35,000 $ 26,250 $ - $ 5,250 $ 3,500 $ 75.0% 0.0% 15.0% 10.0% Point of Contact - GSP 12,500 9,375 - 1,875 1,250 75.0% 0.0% 15.0% 10.0% Data Management Software 10,000 7,500 - 1,500 1,000 75.0% 0.0% 15.0% 10.0% Regional Water Management Group 9,000 6,750 - 1,350 900 75.0% 0.0% 15.0% 10.0% Subtotal 66,500 $ 49,875 $ - $ 9,975 $ 6,650 $
Special Payments
Liability/Property Insurance 160,500 $ 120,375 $ - $ 24,075 $ 16,050 $ 75.0% 0.0% 15.0% 10.0% Retiree Insurance Premiums 2,100 1,575 - 315 210 75.0% 0.0% 15.0% 10.0% OPEB Obligation Expense 46,300 34,725 - 6,945 4,630 75.0% 0.0% 15.0% 10.0% Pension Expense-GASB 68 173,200 129,900 - 25,980 17,320 75.0% 0.0% 15.0% 10.0% Subtotal 382,100 $ 286,575 $ - $ 57,315 $ 38,210 $
Transfer Out
Transfer Out 60,000 $ 45,000 $ - $ 9,000 $ 6,000 $ 75.0% 0.0% 15.0% 10.0% Transfer Out - Insurance Rese. 20,100 15,075 - 3,015 2,010 75.0% 0.0% 15.0% 10.0% Subtotal 80,100 $ 60,075 $ - $ 12,015 $ 8,010 $
Sub-Total: Water Maintenance and Operations 4,700,500 $ 3,945,375 $ - $ 453,075 $ 302,050 $ 83.9% 0.0% 9.6% 6.4% Customer Basis of Classification
Budget Categories
Total Revenue
Requirements
Commodity Conservation Capacity
Prepared by NBS
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Funct. & Classification, 27 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 26 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA)

WATER QUALITY CONTROL
Salaries & Benefits
Salaries / Full-Time 242,500 $ 121,250 $ - $ 121,250 $ - $ 50.0% 0.0% 50.0% 0.0% Salaries / Overtime 1,100 550 - 550 - 50.0% 0.0% 50.0% 0.0% Salaries / Uniform Pay 1,100 550 - 550 - 50.0% 0.0% 50.0% 0.0% Public Employees Retirement 31,000 15,500 - 15,500 - 50.0% 0.0% 50.0% 0.0% Long Term Disability Insurance 700 350 - 350 - 50.0% 0.0% 50.0% 0.0% Life Insurance Premiums 400 200 - 200 - 50.0% 0.0% 50.0% 0.0% Workers Compensation Insurance 23,200 11,600 - 11,600 - 50.0% 0.0% 50.0% 0.0% Medicare Tax - Employer's Share 3,700 1,850 - 1,850 - 50.0% 0.0% 50.0% 0.0% Unfunded Accrued Liability 44,700 22,350 - 22,350 - 50.0% 0.0% 50.0% 0.0% Deferred Compensation/Part-Time - - - - - 50.0% 0.0% 50.0% 0.0% Deferred Compensation/Full-Time 7,600 3,800 - 3,800 - 50.0% 0.0% 50.0% 0.0% Unemployment Insurance 1,100 550 - 550 - 50.0% 0.0% 50.0% 0.0% Section 125 Benefit Allowance 50,500 25,250 - 25,250 - 50.0% 0.0% 50.0% 0.0% Subtotal 407,600 $ 203,800 $ - $ 203,800 $ - $
Materials & Services
Telephone & Fax Charges 2,600 $ 1,300 $ - $ 1,300 $ - $ 50.0% 0.0% 50.0% 0.0% Advertising/Bids & Notices 300 150 - 150 - 50.0% 0.0% 50.0% 0.0% Advertising/Other 2,600 1,300 - 1,300 - 50.0% 0.0% 50.0% 0.0% Professional Dues 200 100 - 100 - 50.0% 0.0% 50.0% 0.0% Office Supplies Expendable 2,200 1,100 - 1,100 - 50.0% 0.0% 50.0% 0.0% Postage/Other Mailing Charge 3,500 1,750 - 1,750 - 50.0% 0.0% 50.0% 0.0% Vehicle Fuel, Supplies & Maintenance 4,700 2,350 - 2,350 - 50.0% 0.0% 50.0% 0.0% Contracted Services 61,800 30,900 - 30,900 - 50.0% 0.0% 50.0% 0.0% Taxes and Assessments 38,900 19,450 - 19,450 - 50.0% 0.0% 50.0% 0.0% Conference/Training/Education 7,200 3,600 - 3,600 - 50.0% 0.0% 50.0% 0.0% Maintenance/Other Supplies 41,200 20,600 - 20,600 - 50.0% 0.0% 50.0% 0.0% Subtotal 165,200 $ 82,600 $ - $ 82,600 $ - $
Capacity Customer Conservation Basis of Classification
Budget Categories
Total Revenue
Requirements
Commodity
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Funct. & Classification, 28 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 27 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA) Interfund Charge - Facility Maintenance 85,500 $ 42,750 $ - $ 42,750 $ - $ 50.0% 0.0% 50.0% 0.0% Interfund Charge - Central Su. 1,200 600 - 600 - 50.0% 0.0% 50.0% 0.0% Interfund Charge - Cost Distribution 170,000 85,000 - 85,000 - 50.0% 0.0% 50.0% 0.0% Interfund Charge - Admin. Overhead 57,400 28,700 - 28,700 - 50.0% 0.0% 50.0% 0.0% Interfund Charge - Vehicle Replacement 14,900 7,450 - 7,450 - 50.0% 0.0% 50.0% 0.0% Interfund Charge - Vehicle Maintenance 15,200 7,600 - 7,600 - 50.0% 0.0% 50.0% 0.0% Subtotal 344,200 $ 172,100 $ - $ 172,100 $ - $
Functional Expenses
Water Conservation Program 255,600 $ - $ 255,600 $ - $ - $ 0.0% 100.0% 0.0% 0.0% Subtotal 255,600 $ - $ 255,600 $ - $ - $
Special Payments
OPEB Obligation Expense 24,000 $ 12,000 $ - $ 12,000 $ - $ 50.0% 0.0% 50.0% 0.0% Pension Expense-GASB 68 61,300 30,650 - 30,650 - 50.0% 0.0% 50.0% 0.0% Subtotal 85,300 $ 42,650 $ - $ 42,650 $ - $
Transfer Out
Transfer Out - Insurance Rese. 8,500 $ 4,250 $ - $ 4,250 $ - $ 50.0% 0.0% 50.0% 0.0% Subtotal 8,500 $ 4,250 $ - $ 4,250 $ - $
Sub-Total: Water Quality Control 1,266,400 $ 505,400 $ 255,600 $ 505,400 $ - $ 39.9% 20.2% 39.9% 0.0% Customer Basis of Classification
Budget Categories
Total Revenue
Requirements
Commodity Conservation Capacity
Prepared by NBS
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Funct. & Classification, 29 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 28 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA)

WATER CONSERVATION PROGRAM
Salaries & Benefits
Salaries / Full-Time 111,500 $ 33,450 $ 72,475 $ - $ 5,575 $ 30.0% 65.0% 0.0% 5.0% Salaries / Uniform Pay 300 90 195 - 15 30.0% 65.0% 0.0% 5.0% Public Employees Retirement 16,800 5,040 10,920 - 840 30.0% 65.0% 0.0% 5.0% Long Term Disability Insurance 400 120 260 - 20 30.0% 65.0% 0.0% 5.0% Life Insurance Premiums 100 30 65 - 5 30.0% 65.0% 0.0% 5.0% Workers Compensation Insurance 10,600 3,180 6,890 - 530 30.0% 65.0% 0.0% 5.0% Medicare Tax - Employer's Share 1,700 510 1,105 - 85 30.0% 65.0% 0.0% 5.0% Unfunded Accrued Liability 30,500 9,150 19,825 - 1,525 30.0% 65.0% 0.0% 5.0% Deferred Compensation/Full-Time 4,700 1,410 3,055 - 235 30.0% 65.0% 0.0% 5.0% Unemployment Insurance 400 120 260 - 20 30.0% 65.0% 0.0% 5.0% Section 125 Benefit Allowance 24,500 7,350 15,925 - 1,225 30.0% 65.0% 0.0% 5.0% Subtotal 201,500 $ 60,450 $ 130,975 $ - $ 10,075 $
Materials & Services
Advertising/Other 23,300 $ 6,990 $ 15,145 $ - $ 1,165 $ 30.0% 65.0% 0.0% 5.0% Subtotal 23,300 $ 6,990 $ 15,145 $ - $ 1,165 $
Interfund Charges
Interfund Charge - Admin. Overhead 17,700 $ 5,310 $ 11,505 $ - $ 885 $ 30.0% 65.0% 0.0% 5.0% Subtotal 17,700 $ 5,310 $ 11,505 $ - $ 885 $
Functional Expenses
Water Conservation Program 100,000 $ - $ 100,000 $ - $ - $ 0.0% 100.0% 0.0% 0.0% Subtotal 100,000 $ - $ 100,000 $ - $ - $
Special Payments
OPEB Obligation Expense (2,400) $ (720) $ (1,560) $ - $ (120) $ 30.0% 65.0% 0.0% 5.0% Pension Expense-GASB 68 29,100 8,730 18,915 - 1,455 30.0% 65.0% 0.0% 5.0% Subtotal 26,700 $ 8,010 $ 17,355 $ - $ 1,335 $
Transfer Out
Transfer Out - Insurance Rese. 3,700 $ 1,110 $ 2,405 $ - $ 185 $ 30.0% 65.0% 0.0% 5.0% Subtotal 3,700 $ 1,110 $ 2,405 $ - $ 185 $
Sub-Total: Water Conservation Program 372,900 $ 81,870 $ 277,385 $ - $ 13,645 $ 22.0% 74.4% 0.0% 3.7% Budget Categories
Total Revenue
Requirements
Commodity Capacity Customer Conservation Basis of Classification Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516
Funct. & Classification, 30 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 29 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA)

WATER DEBT SERVICE & REVENUE BONDS
Materials & Services
Contracted Services 4,500 $ 2,250 $ - $ 2,250 $ - $ 50.0% 0.0% 50.0% 0.0% Subtotal 4,500 $ 2,250 $ - $ 2,250 $ - $
Sub-Total: Water Capital Outlay 4,500 $ 2,250 $ - $ 2,250 $ - $ 50.0% 0.0% 50.0% 0.0% Total Operating Expense 7,258,284 $ 4,534,895 $ 532,985 $ 960,725 $ 1,229,679 $ 62.5% 7.3% 13.2% 16.9% Budget Categories
Total Revenue
Requirements
Commodity Capacity Customer Conservation Basis of Classification Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516
Funct. & Classification, 31 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 30 : CLASSIFICATION OF EXPENSES FOR FY 2021/22
Classification of Expenses, continued
FY 2021/22 (COM) (CON) (CAP) (CA) (COM) (CON) (CAP) (CA) Debt Service Payments
Existing Debt Service 778,791 $ 389,395 $ - $ 389,395 $ - $ 50.0% 0.0% 50.0% 0.0% Total Debt Service Payments 778,791 $ 389,395 $ - $ 389,395 $ - $ 50.0% 0.0% 50.0% 0.0% Capital Expenditures
Rate Funded Capital Expenses 1,948,133 $ 974,066 $ - $ 974,066 $ - $ 50.0% 0.0% 50.0% 0.0% TOTAL REVENUE REQUIREMENTS 9,985,208 $ 5,898,357 $ 532,985 $ 2,324,187 $ 1,229,679 $ 59.1% 5.3% 23.3% 12.3% Less: Non-Rate Revenues

WATER UTILITY
Licenses & Permits
State SB1186 Fees/Business License (3,561) $ (2,104) $ (190) $ (829) $ (439) $ 59.1% 5.3% 23.3% 12.3% Infrastructure Cost Payback (5,937) $ (3,507) $ (317) $ (1,382) $ (731) $ 59.1% 5.3% 23.3% 12.3% Meter Amortization (10,000) $ (5,907) $ (534) $ (2,328) $ (1,232) $ 59.1% 5.3% 23.3% 12.3% Fines & Forfeiture
Late Payment/Other Penalty (196,650) $ (116,163) $ (10,497) $ (45,773) $ (24,217) $ 59.1% 5.3% 23.3% 12.3% Revenue/Water Patrol Fines (45,983) $ (27,163) $ (2,454) $ (10,703) $ (5,663) $ 59.1% 5.3% 23.3% 12.3% Charges for Services
Application Fee (34,547) $ (20,407) $ (1,844) $ (8,041) $ (4,254) $ 59.1% 5.3% 23.3% 12.3% Construction Usage Fee (7,860) $ (4,643) $ (420) $ (1,830) $ (968) $ 59.1% 5.3% 23.3% 12.3% Meter Setup/Relocation Fee (3,169) $ (1,872) $ (169) $ (738) $ (390) $ 59.1% 5.3% 23.3% 12.3% User Charges
Water Permits and Fees (1,647) $ (973) $ (88) $ (383) $ (203) $ 59.1% 5.3% 23.3% 12.3% Interest
Interest Income (415,410) $ (245,386) $ (22,174) $ (96,692) $ (51,158) $ 59.1% 5.3% 23.3% 12.3% Interfund Charges
Interfund Charges Revenue - Co (4,326) $ (2,555) $ (231) $ (1,007) $ (533) $ 59.1% 5.3% 23.3% 12.3% Refunds
Refunds & Reimbursements (2,246) $ (1,327) $ (120) $ (523) $ (277) $ 59.1% 5.3% 23.3% 12.3% Collection Recovery (1,938) $ (1,145) $ (103) $ (451) $ (239) $ 59.1% 5.3% 23.3% 12.3%

UTILITY BILLING AND WATER
Refunds
Refunds and Reimbursements (841) $ (497) $ (45) $ (196) $ (104) $ 59.1% 5.3% 23.3% 12.3% Collection Recovery - $ - $ - $ - $ - $ 59.1% 5.3% 23.3% 12.3% NET REVENUE REQUIREMENTS FOR FY 2021/22 9,251,093 $ 5,464,708 $ 493,800 $ 2,153,312 $ 1,139,273 $ Allocation of Revenue Requirements 100.0% 59.1% 5.3% 23.3% 12.3% Budget Categories
Total Revenue
Requirements
Commodity Capacity Customer Basis of Classification Conservation Prepared by NBS
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Funct. & Classification, 32 of 51
CITY OF MADERA Function & Classification

WATER RATE STUDY
Cost of Service Analysis
TABLE 31 : ADJUSTMENT OF COST OF SERVICE ALLOCATION
Total Revenue
Requirements
Commodity Conservation Capacity Customer
11,852,440 $ 7,001,348 $ 632,653 $ 2,758,809 $ 1,459,629 $ 100.0% 59.1% 5.3% 23.3% 12.3%
Average adjusted current revenue with rate
increases
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Funct. & Classification, 33 of 51
CITY OF MADERA Allocation Factors

WATER RATE STUDY
Water Cost of Service Analysis
TABLE 32
Development of the COMMODITY & CONSERVATION Allocation Factor Winter Annual Summer
Single-Family 2,253,906 63.4% 8 15 22
Multi-Family 467,097 13.1% 9 12 17
Commercial 679,591 19.1% 42 70 103
Industrial 37,010 1.0% 101 134 168
Irrigation 115,456 3.2% 44 141 261
Total 3,553,060 100%

1. Consumption is from January through December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx Commodity Related Costs: These costs are associated with the total consumption (flow) of water over a specified period of time (e.g. annual).

TABLE 33
Development of the CAPACITY Allocation Factor
Customer Class
Average
Monthly Use
(hcf)
Peak Monthly
Use (hcf)
2 Peaking Factor
Max Monthly
Capacity Factor
Single-Family 187,825 286,177 1.52 63.9%
Multi-Family 38,925 54,661 1.40 12.2%
Commercial 56,633 84,950 1.50 19.0%
Industrial 3,084 4,013 1.30 0.9%
Irrigation 9,621 18,378 1.91 4.1%
Total 296,088 448,180 100%

2. Based on peak monthly data (peak day data not available).

Capacity Related Costs:
the maximum size of facilities required to meet this demand.

Costs associated with the maximum demand required at one point in time or Average Monthly Statistics Customer Class
Volume
(hcf)
1 Percent of Total
Volume
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Allocation Factors, 34 of 51
CITY OF MADERA Allocation Factors

WATER RATE STUDY
Water Cost of Service Analysis
TABLE 34
Development of the CUSTOMER Allocation Factor
Customer Class
Number of
Meters
1 Percent of Total
Accounts
Number of
Units
1 Percent of
Total Units
Single-Family 12,663 89.8% 12,663 75.6%
Multi-Family 528 3.7% 3,183 19.0%
Commercial 813 5.8% 813 4.9%
Industrial 23 0.2% 23 0.1%
Irrigation 68 0.5% 68 0.4%
Total 14,095 100.0% 16,750 100.0%

1. Meter Count is from December 2020.

Customer Related Costs: Costs associated with having a customer on the water system. These costs vary with the addition or deletion of customers on the system. Examples: Meter-reading, Postage and billing.

TABLE 35 : SUMMARY OF COST OF SERVICE ALLOCATION OF WATER REVENUE REQUIREMENTS Commodity - Related Costs 7,001,348 $ 59.1%
Conservation - Related Costs 632,653 $ 5.3%
Capacity - Related Costs 2,758,809 $ 23.3%
Customer - Related Costs 1,459,629 $ 12.3%
Total 11,852,440 $ 100%
Adjusted Net Revenue
Requirements
36% Fixed / 64% Variable
Functional
Category
Proposed Rates for FY 2021/22
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Allocation Factors, 35 of 51
CITY OF MADERA Allocation Factors

WATER RATE STUDY
Water Cost of Service Analysis
TABLE 36 : ALLOCATION OF ADJUSTED NET REVENUE REQUIREMENTS Net Revenue Requirements for FY 2021/22
Commodity -
Related Costs
Conservation -
Related Costs
Capacity -
Related Costs
Customer -
Related Costs
Single-Family 4,441,349 $ 401,327 $ 1,761,585 $ 1,103,479 $ 7,707,740 $ 65.0% Multi-Family 920,421 83,171 336,472 277,373 1,617,437 13.6% Commercial 1,339,142 121,007 522,920 70,846 2,053,916 17.3% Industrial 72,929 6,590 24,704 2,004 106,227 0.9%
Irrigation 227,507 20,558 113,129 5,926 367,120 3.1%
Total Net Revenue Requirement 7,001,348 $ 632,653 $ 2,758,809 $ 1,459,629 $ 11,852,440 $ 100% % of COS Net
Revenue
Req'ts
Customer Classes
Cost of Service
Net Rev. Req'ts
Classification Components
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Allocation Factors, 36 of 51
CITY OF MADERA Proposed Fixed Charges

WATER RATE STUDY
Water Cost of Service Analysis/Rate Design
TABLE 37
Meter
Capacity
(gpm)
Equivalency
to 1 inch
5/8 inch 20 0.40
3/4 inch 30 0.60
1 inch 50 1.00

1.5 inch 100 2.00
2 inch 160 3.20
3 inch 320 6.40
4 inch 500 10.00
6 inch 1,000 20.00
8 inch 1,600 32.00

1. Meter flow rates are from AWWA M-1 Table B-1.

Meter Size
Standard Meters
1 Displacement Meters
Compound Class I Meters
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Proposed Fixed Charges, 37 of 51
CITY OF MADERA Proposed Fixed Charges

WATER RATE STUDY
Water Cost of Service Analysis/Rate Design
TABLE 38 : CALCULATION OF MONTHLY FIXED METER SERVICE CHARGES Proposed Fixed Meter Charges for FY 2021/22
Number of Meters by
Class and Size
1 5/8 inch 3/4 inch 1 inch 1 1/2 inch 2 inch 3 inch 4 inch 6 inch 8 inch Total Single-Family 1 2 12,369 34 229 12 16 - - 12,663
Multi-Family - 1 416 11 91 2 1 4 2 528
Commercial 1 4 597 29 146 14 17 4 1 813
Industrial - - 13 3 4 2 1 - - 23
Irrigation - - 46 3 14 3 2 - - 68
Total Meters/Accounts 2 7 13,441 80 484 33 37 8 3 14,095 Hydraulic Capacity Factor
2 0.40 0.60 1.00 2.00 3.20 6.40 10.00 20.00 32.00
Total Equivalent Meters 0.8 4.2 13,441 160 1,548.8 211.2 370 160 96 15,992 Monthly Fixed Service Charges
Customer Costs ($/Acct/month)
3 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 $8.63 Capacity Costs ($/Acct/month)
4 $5.75 $8.63 $14.38 $28.75 $46.00 $92.01 $143.76 $287.52 $460.03 Total Monthly Meter Charge $14.38 $17.26 $23.01 $37.38 $54.63 $100.64 $152.39 $296.15 $468.66

1. Number of meters by size and customer class for December 2020.

Source file: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx

2. Source file: AWWA Manual M1, "Principles of Water Rates, Fees, and Charges", Table B-1.

3. Customer costs are allocated to each customer by dividing the total customer costs by the total number of customers.

4. Capacity costs are allocated by meter size and the hydraulic capacity of the meter.

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Proposed Fixed Charges, 38 of 51
CITY OF MADERA Proposed Volume Charges

WATER RATE STUDY
Water Cost of Service Analysis/Rate Design
TABLE 39: UNIFORM VARIABLE WATER RATES
Proposed Volumetric Charges for FY 2021/22
Water
Consumption
(hcf/yr.)
1 Commodity -
Related Costs
ConservationRelated Costs
Target Rev.

Req't from
Vol. Charges
Cost Per Unit
of Water
($/hcf)
a b c d = b+c d / a
Single-Family 2,253,906 4,441,349 $ 401,327 $ 4,842,676 $ $2.15 Multi-Family 467,097 920,421 83,171 1,003,592 $2.15
Commercial 679,591 1,339,142 121,007 1,460,150 $2.15
Industrial 37,010 72,929 6,590 79,519 $2.15
Irrigation 115,456 227,507 20,558 248,065 $2.15
Total 3,553,060 7,001,348 $ 632,653 $ 7,634,002 $

1. Consumption by customer class from January-December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx Customer Classes
Base
Volumetric
Rates ($/hcf)
Estimated
Revenue
$2.15 $1,788,922
$2.15 $5,850,156
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Proposed Volume Charges, 39 of 51

CITY OF MADERA

WATER RATE STUDY
Water Drought Rates
TABLE 40 : EXPENSES DIRECTLY IMPACTED BY FUTURE MANDATED WATER USE REDUCTION, IF DIRECTED BY COUNCIL Commodity
Costs
1 FY 2021/22
$ 6,904,274
Adjusted Commodity Assigned Costs 6,904,274 $

1. Costs change due to expected inflation.

TABLE 41 : YEAR 1 POTABLE NET REVENUE REQUIREMENTS BY FUTURE MANDATED WATER USE REDUCTION, IF DIRECTED BY COUNCIL Percentage of
Conservation
Total
Consumption
(hcf)
Base
Commodity
Cost
Impacted
Commodity
Cost
Savings
Adjusted
Commodity Cost
a b c d = (-a) * c e = b + d
0% 3,553,060 7,634,002 $ 6,904,274 $ - $ 7,634,002 $
10% 3,197,754 7,634,002 $ 6,904,274 $ (690,427) $ 6,943,574 $ 20% 2,842,448 7,634,002 $ 6,904,274 $ (1,380,855) $ 6,253,147 $ 30% 2,487,142 7,634,002 $ 6,904,274 $ (2,071,282) $ 5,562,719 $ 40% 2,131,836 7,634,002 $ 6,904,274 $ (2,761,710) $ 4,872,292 $ 50% 1,776,530 7,634,002 $ 6,904,274 $ (3,452,137) $ 4,181,864 $ 60% 1,421,224 7,634,002 $ 6,904,274 $ (4,142,565) $ 3,491,437 $ TABLE 42 : YEAR 1 POTABLE NET REVENUE REQUIREMENTS BY FUTURE MANDATED WATER USE REDUCTION, IF DIRECTED BY COUNCIL Drought Level
Level of
Conservation
Uniform Tier 1 Rate Tier 2 Rate
No Level Baseline
1 $2.15 $1.97 $2.37
Level 1 10% $2.37 $2.17 $2.62
Level 2 20% $2.42 $2.20 $2.70
Level 3 30% $2.49 $2.24 $2.81
Level 4 40% $2.58 $2.29 $2.96
Level 5 50% $2.71 $2.35 $3.16
Level 6 60% $2.90 $2.46 $3.47

1. Baseline level of consumption assumes 2020 consumption.

Expense Description
Total Commodity Costs Allocated in
Function & Classification
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3/29/2022

CITY OF MADERA

WATER RATE STUDY
Water Drought Rates
TABLE 43 : LEVEL 1 - 10% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 10%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 2,028,515 63.5% 6,943,574 $ 4,409,170 $ 401,327 $ $2.37 Multi-Family 420,388 13.1% 6,943,574 $ 909,608 $ 83,171 $ $2.37 748,851 23.4% 6,943,574 $ 1,624,796 $ 148,155 $ $2.37
TOTAL 3,197,754 100% 6,943,574 $ 632,653 $

1. Consumption by customer class from January-December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx TABLE 44 : LEVEL 2 - 20% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 20%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 1,803,124 63.5% 6,253,147 $ 3,972,976 $ 401,327 $ $2.42 Multi-Family 373,678 13.1% 6,253,147 $ 822,060 $ 83,171 $ $2.42 665,645 23.4% 6,253,147 $ 1,464,364 $ 148,155 $ $2.42
TOTAL 2,842,448 100% 6,259,400 $ 632,653 $

1. Consumption by customer class from January-December 2020.

All Other Customers - Uniform
Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx Rate Structure Type
Rate Structure Type
All Other Customers - Uniform
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Drought Rates, 41 of 51
3/29/2022

CITY OF MADERA

WATER RATE STUDY
Water Drought Rates
TABLE 45 : LEVEL 3 - 30% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 30%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 1,577,734 63.5% 5,562,719 $ 3,534,308 $ 401,327 $ $2.49 Multi-Family 326,968 13.1% 5,562,719 $ 731,294 $ 83,171 $ $2.49 582,440 23.4% 5,562,719 $ 1,302,680 $ 148,155 $ $2.50
2,487,142 100% 5,568,282 $ 632,653 $

1. Consumption by customer class from January-December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx TABLE 46 : LEVEL 4 - 40% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 40%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 1,352,343 63.5% 4,872,292 $ 3,095,641 $ 401,327 $ $2.59 Multi-Family 280,258 13.1% 4,872,292 $ 640,528 $ 83,171 $ $2.59 499,234 23.4% 4,872,292 $ 1,140,995 $ 148,155 $ $2.58
2,131,836 100% 4,877,164 $ 632,653 $

1. Consumption by customer class from January-December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx Rate Structure Type
All Other Customers - Uniform
Rate Structure Type
All Other Customers - Uniform
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Drought Rates, 42 of 51
3/29/2022

CITY OF MADERA

WATER RATE STUDY
Water Drought Rates
TABLE 47 : LEVEL 5 - 50% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 50%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 1,126,953 63.5% 4,181,864 $ 2,656,974 $ 401,327 $ $2.71 Multi-Family 233,549 13.1% 4,181,864 $ 549,762 $ 83,171 $ $2.71 416,028 23.4% 4,181,864 $ 979,310 $ 148,155 $ $2.71
1,776,530 100% 4,186,046 $ 632,653 $

1. Consumption by customer class from January-December 2020.

Source files: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx TABLE 48 : LEVEL 6 - 60% CONSERVATION
Water
Consumption
(hcf/yr.)
1 Percentage of
Water
Consumption
Adjusted
Commodity
Cost
Commodity Cost
at 60%
Conservation
Conservation
Related Costs
Drought
Rates
a b c d = b x c e (d+e)/a
Residential Uniform
Single-Family 901,562 63.5% 3,491,437 $ 2,218,306 $ 401,327 $ $2.90 Multi-Family 186,839 13.1% 3,491,437 $ 458,996 $ 83,171 $ $2.90 332,823 23.4% 3,491,437 $ 817,626 $ 148,155 $ $2.90
1,421,224 100% 3,494,928 $ 632,653 $

1. Consumption by customer class from January-December 2020.

WATER RATE STUDY
Water Cost of Service Analysis/Rate Design
TABLE 49 : PROPOSED WATER RATES
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Fixed Meter Charges
Monthly Fixed Service Charges:
5/8 inch $16.88 $14.38 $14.52 $14.67 $14.67 $14.67
3/4 inch $19.09 $17.26 $17.43 $17.60 $17.60 $17.60
1 inch $23.51 $23.01 $23.24 $23.47 $23.47 $23.47

Non-Residential $2.41 $2.15 $2.17 $2.19 $2.19 $2.19
Residential Uniform Rates N/A $2.15 $2.17 $2.19 $2.19 $2.19 Water Rate Schedule
Current
Rates
Proposed Rates
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Current & Proposed Rates, 44 of 51
CITY OF MADERA Current & Proposed Rates

WATER RATE STUDY
Water Cost of Service Analysis/Rate Design
TABLE 50 : PROPOSED WATER DROUGHT RATES
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Drought Rate Charges
Rate per hcf of Water Consumed:

Non-Residential
10% Conservation N/A $2.37 $2.39 $2.41 $2.41 $2.41
20% Conservation N/A $2.42 $2.44 $2.46 $2.46 $2.46
30% Conservation N/A $2.49 $2.51 $2.54 $2.54 $2.54
40% Conservation N/A $2.58 $2.61 $2.64 $2.64 $2.64
50% Conservation N/A $2.71 $2.74 $2.77 $2.77 $2.77
60% Conservation N/A $2.90 $2.93 $2.96 $2.96 $2.96
Residential Uniform Rates
10% Conservation N/A $2.37 $2.39 $2.41 $2.41 $2.41
20% Conservation N/A $2.42 $2.44 $2.46 $2.46 $2.46
30% Conservation N/A $2.49 $2.51 $2.54 $2.54 $2.54
40% Conservation N/A $2.58 $2.61 $2.64 $2.64 $2.64
50% Conservation N/A $2.71 $2.74 $2.77 $2.77 $2.77
60% Conservation N/A $2.90 $2.93 $2.96 $2.96 $2.96
Water Rate Schedule
Current
Rates
Proposed Rates
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Current & Proposed Rates, 45 of 51
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 SFR Bill Comp, Page 46 of 51 $33.16 $38.95$54.81$71.61 $78.81$90.81$105.37 $43.29 $51.18 $69.59 $88.00 $95.89$109.04 $122.19 $33.76 $40.21$55.26$70.31 $76.76$87.51$98.26 $0
$80
$60
$40
$20
$140
$120
$100
5 8 15 22 25 30 35 Monthly Bill
Monthly Water Consumption (HCF)
Residential Water Bill Comparison
Current vs. Proposed Rates (1-inch meter)
SFR Bill - Current SFR Bill - No ARPA SFR Bill - ARPA
Average
Winter
Monthly
Bill
Average
Annual
Monthly
Bill
Average
Summer
Monthly
Bill
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 SFR 5-Yr. Bill Comp, Page 47 of 51 $54.81 $54.81 $54.81 $54.81 $54.81 $55.36 $55.89 $56.42 $56.42 $56.42 $55.26 $55.79 $56.32 $56.32 $56.32 $0
$70
$60
$50
$40
$30
$20
$10
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Monthly Bill Residential Water Bill Comparison
Current vs. Proposed Rates (1-inch meter with 15 hcf)
SFR Bill - Current
SFR Bill - ARPA, Tiered Rates
SFR Bill - ARPA
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 SFR Regional Bill Comp, Page 48 of 51 $35.95 $39.30 $44.00 $45.45 $50.70 $54.81 $55.26 $72.90 $75.59 $0
$90
$80
$70
$60
$50
$40
$30
$20
$10 Monthly Bill
Single-Family Residential Regional Water Bill Comparison (1-inch meter with 15 hcf)
Variable Charge
Fixed Charge
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 Commercial Bill Comp, Page 49 of 51 $95.81 $124.73 $192.21 $228.36$271.74$324.76$385.01 $109.04 $140.60 $214.24 $253.69$301.03$358.89 $424.64 $87.51 $113.31$173.51 $205.76 $244.46$291.76$345.51 $0
$50
$450
$400
$350
$300
$250
$200
$150
$100
30 42 70 85 103 125 150 Monthly Bill
Monthly Water Consumption (HCF)
Commercial Water Bill Comparison
Current vs. Proposed Rates (1-inch meter)
Commercial Bill - Current
Commercial Bill - No ARPA
Commercial Bill - ARPA
Average
Winter
Monthly
Bill
Average
Annual
Monthly
Bill
Average
Summer
Monthly
Bill
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 Commercial 5-Yr. Bill Comp, Page 50 of 51 $192.21 $192.21 $192.21 $192.21 $192.21 $173.51 $175.14 $176.77 $176.77 $176.77 $0
$50
$200
$150
$100
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Monthly Bill Commercial Water Bill Comparison
Current vs. Proposed Rates (1-inch meter with 70 hcf)
Commercial Bill - Current
Commercial Bill - ARPA
Prepared by NBS
Web: www.nbsgov.com | Toll-Free:800.676.7516 Comm. Regional Bill Comp, Page 51 of 51 $58.17 $74.60 $78.76 $89.11 $94.19 $104.60 $113.60 $116.69 $118.90 $151.27 $156.06 $173.51 $0
$50
$200
$150
$100 Monthly Bill
Commercial Regional Water Bill Comparison
(1-inch meter with 55 hcf)
Variable Charge
Fixed Charge

FINAL REPORT
Wastewater Rate Study
MARCH 2022
OFFICE LOCATIONS:

CITY OF
MADERA
0 NBS helplng communities fund tomorrow

Section 2.

Section 3.

TABLE OF FIGURES
Figure 1. Primary Components of a Rate Study ................................................................................................... 1 Figure 2. Summary of Wastewater Revenue Requirements................................................................................ 5 Figure 3. Summary of Reserve Funds................................................................................................................... 6 Figure 4. Allocation of Revenue Requirements by Customer Class...................................................................... 7 Figure 5. Development of the Volume Allocation Factor..................................................................................... 8 Figure 6. Development of the Strength Allocation Factor.................................................................................... 9 Figure 7. Development of the Customer Allocation Factor................................................................................ 10 Figure 8. Development of Fixed and Variable Charges ...................................................................................... 11 Figure 9. Proposed Wastewater Rates............................................................................................................... 12 Figure 10. Monthly Wastewater Bill Comparison for Single Family Customers................................................. 13 Figure 11. Monthly Wastewater Bill Comparison for Multi-Family Customers................................................. 14 Figure 12. Monthly Wastewater Bill Comparison for Commercial Professional Building Customers................ 15 Figure 13. Monthly Wastewater Bill Comparison for Commercial Restaurant Customers................................ 16 Figure 14. Single-Family Residential Regional Bill Comparison.......................................................................... 17 Figure 15. Professional Office Regional Bill Comparison.................................................................................... 18 Figure 16. Restaurant Regional Bill Comparison ................................................................................................ 19 This appendix identifies abbreviations and acronyms that may be used in this report. This appendix has not been viewed, arranged, or edited by an attorney, nor should it be relied on as legal advice. The intent of this appendix is to support the recognition and analysis of this report. Any questions regarding clarification of this document should be directed to staff or an attorney specializing in this particular subject matter.

ABBREVIATIONS & ACRONYMS
AAF
AF
Alt.

Avg.

AWWA
BMP
BOD
CA
CAP
CCF
CCI
COD
COM
Comm.

COS
COSA
CPI
CIP
DU
Excl.

ENR
EDU
Exp.

FP
FY
GPD
GPM
HCF
Ind.

Irr.

LAIF
Lbs.

MFR
MGD
MG/L
Mo.

Average Annual Flow
Acre Foot, equal to 435.6 HCF/CCF or 325,851 gallons
Alternative
Average
American Water Works Association
Best Management Practice
Biochemical Oxygen Demand
Customer
Capacity
Hundred Cubic Feet (same as HCF); equal to 748 gallons
Construction Cost Index
Chemical Oxygen Demand
Commodity
Commercial
Cost of Service
Cost of Service Analysis
Consumer Price Index
Capital Improvement Program
Dwelling Unit
Exclude
Engineering News Record
Equivalent Dwelling Unit
Expense
Fire Protection
Fiscal Year (e.g., July 1
st to June 30th)
Gallons per Day
Gallons per Minute
Hundred Cubic Feet; equalto 748 gallons or 1 CCF
Industrial
Irrigation
Local Agency Investment Fund
Pounds
Multi-Family Residential
Million Gallons per Day
Milligrams per Liter
Month
This appendix identifies abbreviations and acronyms that may be used in this report. This appendix has not been viewed, arranged, or edited by an attorney, nor should it be relied on as legal advice. The intent of this appendix is to support the recognition and analysis of this report. Any questions regarding clarification of this document should be directed to staff or an attorney specializing in this particular subject matter.

NH3
NPV
N/A
O&M
Prop 13
Prop 218
Req’t
Res.

Rev.

RTS
R&R
SFR
SRF Loan
SWRCB

TSS / SS
V. / Vs. /vs.

WWTP
Ammonia
Net Present Value
Not Available or Not Applicable
Operational & Maintenance Expenses
Proposition 13 (1978) – Article XIIIA of the California Constitution which limits taxes on real property to 1% of the full cash value of such property.

Proposition 218 (1996) – State Constitutional amendment expanded restrictions of local government revenue collections.

Requirement
Residential
Revenue
Readiness-to-Serve
Rehabilitation & Replacement
Single Family Residential
State Revolving Fund Loan
State Water Resources Control Council
Total Suspended Solids
Versus
Wastewater Treatment Plant
City of Madera
Wastewater Rate Study 1

PURPOSE AND OVERVIEW OF THE STUDY
A. Purpose
The City of Madera (City) retained NBS to conduct a comprehensive wastewater rate study for several reasons, including meeting revenue requirements, providing greater financial stability for the wastewater enterprise, and complying with certain legal requirements (such as California Constitution article XIII D, Section 6, which is commonly referred to as Proposition 218 [Prop 218]). The rates resulting from this study were developed in a manner that is consistent with industry standard cost of service principles. In addition to documenting the rate study methodology, this report is provided with the intent of assisting the City to maintain transparent communications with its residents and businesses.

In developing new wastewater rates, NBS worked cooperatively with City staff and the City Council (Council) in selecting appropriate rate alternatives. Based on input from all stakeholders, the proposed rates are summarized in this report.

B. Overview of the Study
Comprehensive rate studies such as this one typically includes the following three components, as outlined in Figure 1:

1. Preparation of a Financial Plan, which identifies the net revenue requirements for the utility.

2. Cost of Service Analysis, which determines the cost of providing service to each customer class.

3. Rate Design Analysis, which evaluates different rate design alternatives.

Figure 1. Primary Components of a Rate Study
1 FINANCIAL
PLAN 2
COST-OFSERVICE

ANALYSIS
3 RATE DESIGN

ANALYSIS
Compares current sources and
uses of funds and determines the
revenue needed from rates and
projects rate adjustments.

Proportionately allocates the
revenue requirements to the
customer classes in compliance
with industry standards and State
Law.

Considers what rate structure will
best meet the City’s need to collect
rate revenue from each customer
class.

These steps are intended to follow industry standards and reflect the fundamental principles of cost-ofservice rate making embodied in the Water Environment Federation (WEF) Financing and Charges for Wastewater Systems1. The rate study also addresses requirements under Proposition 218 that rates do not exceed the cost of providing the service, and that the rates be proportionate to the cost of providing service for all customers. In terms of the chronology of the study, these three steps represent the order they were 1 Financing and Charges for Wastewater Systems, WEF, Manual of Practice No. 27, Fourth Edition, 2018.

SECTION 1.

City of Madera
Wastewater Rate Study 2
performed. Detailed tables and figures documenting the development of the proposed rates are provided in the Appendix.

FINANCIAL PLAN
As a part of this rate study, NBS projected revenues and expenditures on a cash flow basis for the next five years. The amount of rate revenue required that will allow reserves to be maintained at the recommended levels is known as the net revenue requirement. Recommended reserve levels are based on a combination of industry standards and each utility’s unique financial needs. More detail on recommended reserve levels is included in the Section 2. Rate adjustments -- or more accurately, adjustments in the total revenue collected from rates -- are recommended because of the capital improvements the City is needing to complete. This report presents an overview of the methodologies, assumptions, and data used, along with the financial plans and proposed rates developed in this study2.

WASTEWATER RATE DESIGN ANALYSIS
Rate Design is typically the stage in the study where NBS, Staff, Committees and the Council must work closely together, to develop rate alternatives that will meet the City’s objectives. It is important for the wastewater utility to send proper price signals to its customers about the actual cost of providing service. This objective is typically addressed through both the magnitude of the rate adjustments, and the rate structure design. In other words, both the amount of revenue collected, and the way in which the revenue is collected from customers are important.

Several criteria are typically considered in setting rates and developing sound rate structures. The fundamentals of this process have been documented in several rate-setting manuals, such as the WEF Manual. The foundation for evaluating rate structures is generally credited to James C. Bonbright in the Principles of Public Utility Rates3, which outlines pricing policies, theories, and economic concepts along with various rate designs. The following is a simplified list of the attributes of a sound rate structure:
• Rates should be easy to understand from the customer’s perspective. • Rates should be easy to administer from the utility’s perspective. • Rates should promote the efficient allocation of the resource. • Rates should be equitable and non-discriminating (that is, cost based). • There should be continuity in the ratemaking philosophy over time. • Rates should address other utility policies (for example, encouraging conservation & economic development).
• Rates should provide month-to-month and year-to-year revenue stability.

The following are the basic rate design criteria that were considered in this study:

Rate Structure Basics – From a financial stability perspective, it is ideal when utilities recover their fixed costs from fixed charges and their variable costs from volumetric charges. When this is the case, fluctuations in variable revenues are directly offset by reductions or increases in variable expenses. However, other factors 2 The complete financial plan is set forth in the Appendix. 3 James C. Bonbright; Albert L. Danielsen and David R. Kamerschen, Principles of Public Utility Rates, (Arlington, VA: Public Utilities Report, Inc., Second Edition, 1988), p. 383-384.

City of Madera
Wastewater Rate Study 3
are often considered when designing rates such as community values, water conservation goals, ease of understanding, and ease of administration.

The vast majority of rate structures contain a fixed or minimum charge in combination with a volumetric charge. However, many wastewater utilities choose to keep residential customers at a uniform fixed rate per equivalent dwelling unit (EDU). The rates proposed in this report are 100% fixed for residential customers and commercial customers are designed to collect 12 percent of rate revenue from the fixed meter charge and 88 percent from the variable commodity charge4.

Fixed Charges – Fixed charges can be called base charges, minimum monthly charges, customer charges, fixed meter charges, etc.

Volumetric (Consumption-Based) Charges – In contrast to fixed charges, variable costs such as the cost of electricity used in pumping, and the cost of chemicals for treatment tend to change with the quantity of wastewater produced. For a wastewater utility, variable charges are typically based on winter water usage (or estimated wastewater discharge) and charged on a dollar-per-unit cost (for example, per 100 cubic feet, or hcf).
4 The California Urban Water Conservation Council recommends recovering at least 70 percent of rate revenue through volumebased rates. However, water utilities are allowed to develop their own allocations that accurately reflect their actual cost allocations.

City of Madera
Wastewater Rate Study 4

WASTEWATER RATES
A. Key Wastewater Rate Study Priorities
The City’s wastewater rate analysis was undertaken with a few specific objectives, including:
• Maintain wastewater service through operation and maintenance for the wastewater collection system.
• Maintain adequate reserve levels to ensure continuity in operations. • Provide greater revenue stability for the Utility, due to the level of capital investment planned over the next five years.
• Comply with Prop 218 requirements to ensure cost of service are properly allocated amongst user classifications.

The proposed fixed and volume-based rates were calculated based on the net revenue requirements, number of customer accounts, winter water consumption, and other City-provided information.

Rate increases are governed by the need to meet operating and capital costs, address new regulations and requirements, maintain adequate debt coverage, and build reasonable reserve funds. The current state of the City’s Wastewater Utility, regarding these objectives, is as follows:
• Meeting Net Revenue Requirements: For Fiscal Year (FY) 2021/22 through FY 2025/26, the projected net revenue requirement (that is, total annual expenses plus debt service and rate-funded capital costs, less non-rate revenues) for the City averages $8.2 million, annually. If no rate adjustments are implemented, the City is projected to have about a $908,000 deficit by FY 2025/26. • Building and Maintaining Reserve Funds: Reserve funds provide a basis for a utility to cope with fiscal emergencies such as revenue shortfalls, asset failure, and natural disasters, among other events.

Reserve policies provide guidelines for sound financial management, with an overall long-range perspective to maintain financial solvency and mitigate financial risks associated with revenue instability, volatile capital costs, and emergencies. The City anticipates having an average of $4.6 million in unrestricted wastewater fund reserves to meet targets, in following industry standard recommendations. The reserve funds for the Utility are considered unrestricted reserves and consist of the following:
• The Operating Reserve should equal approximately 90 days of operating expenses (about 25% of the annual operating budget), and on average, the balance for the operating reserve should be approximately $1.6 million over the next five years. An Operating Reserve is intended to promote financial viability in the event of any short-term fluctuation in revenues and/or expenditures. Fluctuations in revenue can be caused by weather patterns, the natural inflow and outflow of cash during billing cycles, natural variability in demand-based revenue streams (such as volumetric charges), and – particularly in periods of economic distress – changes or trends in age of receivables.

SECTION 2.

City of Madera
Wastewater Rate Study 5
• The Capital Outlay Reserve should equal 3 percent of net capital assets, which averages approximately $3 million over the next five years. This reserve is set aside to address longterm and routine capital system replacement and rehabilitation needs. • Funding Capital Improvement Projects: The City must also be able to fund necessary capital improvements to maintain current service levels. City staff has identified roughly $24.5 million (in current year dollars) in expected total capital expenditures for FY 2021/22 through FY 2025/26. With the recommended rate increases, these expenditures can be accomplished while also maintaining reserves at the minimum recommended target. The City was also able to secure grant monies from the American Rescue Plan Act (ARPA), in which $16 million is allocated towards the wastewater enterprises’ capital projects. This grant funding significantly helps offset the financial burden on rate payers.
• Inflation and Growth Projections: Assumptions regarding cost inflation were made to project future revenues and expenses for the study period.
• Customer growth is expected to be 0% annually.
• General inflation is assumed to be 3% annually.
• Salaries, benefits, fuel, and electricity are all assumed to be 5% annually. • Some expenses are assumed to have no escalation annually. • Maintaining Adequate Bond Coverage: The City currently has two outstanding wastewater debt obligations from 2006 and 2015 that require the City to maintain a debt service coverage ratio of at least 1.20. The benefit of exceeding the minimum debt coverage ratio is that it strengthens the City’s credit rating, which can help lower the interest rates for debt-funded capital projects in the future, should the City decide to use them.

Rate revenue increases of 5 percent annually years from FY 2021/22 through 2025/26 will be needed to fully fund all operating expenses, debt services, planned capital projects and maintain reserves at the recommended targets. Figure 2 summarizes the sources and uses of funds, net revenue requirements, and the recommended annual percent increases in total rate revenue recommended for the next 5 years for the City.

Figure 2. Summary of Wastewater Revenue Requirements
Budgeted
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Sources of Sewer Funds
Rate Revenue Under Current Rates - Sewer $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 Non-Rate Revenues 796,722 796,722 796,722 796,722 796,722 796,722 Interest Earnings 48,640 123,350 116,887 139,973 162,164 137,605 Total Sources of Funds $ 9,258,322 $ 9,333,032 $ 9,326,569 $ 9,349,655 $ 9,371,846 $ 9,347,287 Uses of Sewer Funds
Operating Expenses $ 5,847,944 $ 6,061,934 $ 6,286,151 $ 6,521,094 $ 6,767,283 $ 7,025,266 Existing Debt Service 2,534,738 2,532,336 2,533,048 2,527,048 2,529,375 2,530,647 New Debt Service - - - - - -
Rate Funded Capital Expenses 1,090,000 - - - - 700,015
Total Use of Funds $ 9,472,682 $ 8,594,270 $ 8,819,199 $ 9,048,142 $ 9,296,658 $ 10,255,928 Surplus (Deficiency) before Rate Increase $ (214,360) $ 738,762 $ 507,370 $ 301,513 $ 75,188 $ (908,641) Additional Revenue from Rate Increases1 - 105,162 862,328 1,326,093 1,813,045 2,324,346 Surplus (Deficiency) after Rate Increase $ (214,360) $ 843,924 $ 1,369,698 $ 1,627,606 $ 1,888,234 $ 1,415,704 Increase in Rate Revenue Needed to Avoid Deficit 0.00% 5.00% 5.00% 5.00% 5.00% 5.00% Cumulative Increases 0.00% 5.00% 10.25% 15.76% 21.55% 27.63% Net Revenue Requirement2$ 8,627,320 $ 7,674,198 $ 7,905,590 $ 8,111,447 $ 8,337,772 $ 9,321,601

1. Assumes new rates are implemented April 1, 2022, followed by July 1 implementations for FY 2022/23-FY 2025/26.

2. Total Use of Funds less non-rate revenues and interest earnings. This is the annual amount needed from rates.

Summary of Sources and Uses of Funds and
Net Revenue Requirements
Projected

I I I I
City of Madera
Wastewater Rate Study 6
Figure 3 summarizes the Capital Improvement Plan, providing the expected cost and timing of capital projects during the 5-year rate period. The American Rescue Plan Act (ARPA) grant monies, in which $16 million are allocated to capital projects in the water enterprise fund are shown in this figure.

Figure 1. Summary of Capital Improvement Plan
Figure 4 summarizes the projected reserve fund balances and reserve targets for the sewer utility’s unrestricted funds. A more detailed version of the utility’s proposed 5-year financial plan is included in the Appendix. As can be seen in Figure 3, given proposed rate increases, reserves will be well over the minimum target each of years in the five-year rate period.

Figure 4. Summary of Reserve Funds
C. Cost of Service Analysis
Once the net revenue requirements are determined, the cost-of-service analysis proportionately distributes the revenue requirements to each customer class. The cost-of-service analysis consists of two major components: (1) the classification of expenses, and (2) the allocation of costs to customer classes. Costs were classified corresponding to the function they serve. All costs in the City’s budget are allocated to each component of the rate structure in proportion to the level of service required by customers. The levels of service are related to volume and strength of wastewater treated, infrastructure capacity, and customer service. These are based on allocation factors, such as water consumption and number of accounts by customer class. Ultimately, a cost-of-service analysis is intended to result in rates that are proportional to the cost of providing service to each customer class.

CLASSIFICATION OF COSTS
Most costs are not typically allocated 100 percent to fixed or variable categories and, therefore, are allocated to multiple functions of wastewater service. Budgeted costs were classified into three categories: flow (collection) costs, strength costs (for BOD and TSS) and customer costs. The classification process provides the basis for allocating costs to various customer classes based on the cost causation (classification) components described below:

CAPITAL FUNDING FORECAST Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Use of Development Impact Fee Reserve Fund1
$ 160,000 $ - $ - $ 200,000 $ 1,000,000 $ 1,000,000
Use of American Rescue Plan Proceeds2 2,089,500 5,630,000 2,020,000 1,600,000 4,660,500 Use of Capital Expenditure Reserve Fund - 1,191,375 128,528 434,548 3,208,637 2,729,448 Rate Revenue 1,090,000 - - - - 700,015
Total Sources of Capital Funds $ 3,339,500 $ 6,821,375 $ 2,148,528 $ 2,234,548 $ 8,869,137 $ 4,429,463

1. DIF reserve fund contributions from source: Sewer CIP ARPA.xlsx, with ARPA funding taken into account for eligible projects.

These amounts keep DIF fund in financial plan from going negative.

2. The City was awarded American Rescue Plan Act funds in which $16 million is allocated to wastewater capital projects.

Funding Sources:

Projected Projected
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Operating Reserve
Ending Balance $ 1,441,959 $ 1,494,723 $ 1,550,010 $ 1,607,941 $ 1,668,645 $ 1,732,257 Recommended Minimum Target 1,441,959 1,494,723 1,550,010 1,607,941 1,668,645 1,732,257 Capital Outlay Reserve
Ending Balance $ 5,189,760 $ 4,789,544 $ 5,975,428 $ 7,110,555 $ 5,729,448 $ 4,352,092 Recommended Minimum Target 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 Total Ending Balance (Unrestricted) $ 6,631,719 $ 6,284,268 $ 7,525,438 $ 8,718,496 $ 7,398,093 $ 6,084,349 Total Recommended Minimum Target (Unrestricted) $ 4,441,959 $ 4,494,723 $ 4,550,010 $ 4,607,941 $ 4,668,645 $ 4,732,257 Beginning Reserve Fund Balances and
Recommended Reserve Targets
Projected
City of Madera
Wastewater Rate Study 7
• Flow (Collection/Volume) related costs are costs associated with collection and transportation of wastewater to the treatment facility.
• Strength related costs are the costs associated with treatment of the wastewater. This specifically allocates costs related to treating both biochemical oxygen demand (BOD) and total suspended solids (TSS).
• Customer related costs are associated with having customers connected to the City’s wastewater system, such as customer service, postage, billing, customer outreach and other administrative duties.

The City’s budgeted costs were reviewed and allocated to these cost causation components which are used as the basis for establishing new wastewater rates and translate to fixed and variable charges. Tables in the Appendix show how the City’s expenses were classified and allocated to these cost causation components.

The City’s current rate structure collects 100 percent of the revenue from residential customers from fixed monthly charges. The commercial customers collect roughly 12% from fixed charges and 88% from variable charges. Overall, this equates to about 83% of the City’s revenue comes from fixed monthly charges, and 17% comes from the commercial variable charges.

Figure 5 summarizes the allocation of the net revenue requirements to each cost causation component for the proposed new rates. More detail on the development of the allocation factors that resulted in this summary will be covered in the following section.

Figure 5. Allocation of Revenue Requirements by Customer Class

BOD TSS
Net Revenue Requirements 1
$ 2,308,340 $ 1,905,358 $ 1,905,358 $ 3,619,997 $ 9,739,053 --

23.7% 19.6% 19.6% 37.2% 100%
Single-Family $ 1,440,155 $ 1,067,338 $ 1,140,260 $ 2,724,144 $ 6,371,897 65.4% Multi-Family (per unit) 369,823 137,043 146,406 701,476 1,354,748 13.9% Commercial
Car Dealer & Dept/Retail 22,504 25,018 24,500 12,121 84,143 0.9% Game 1,904 1,940 1,884 1,322 7,050 0.1%
Grocery & Mortuary 27,882 103,319 77,265 3,967 212,433 2.2% Hospital 10,471 11,641 11,400 1,543 35,054 0.4%
Hotel without dining 12,298 13,672 13,389 1,543 40,901 0.4% Library & Church 12,872 14,309 14,013 8,815 50,009 0.5% Professional Building 265,281 294,910 288,804 144,350 993,345 10.2% Restaurant 27,193 120,921 64,591 11,460 224,166 2.3%
School 84,982 94,474 100,653 5,730 285,839 2.9%
Strip Mall - - - - - 0.0%
Warehouse - - - - - 0.0%
Industrial
Light Industrial 32,976 20,774 22,193 3,526 79,469 0.8% Medium Industrial - - - - - 0.0%
High Industrial - - - - - 0.0%
Total $ 2,308,340 $ 1,905,358 $ 1,905,358 $ 3,619,997 $ 9,739,053 100%

1. Revenue requirement for each customer class is determined by multiplying the revenue requirement from each cost classification by the allocation factors for each customer class.

Customer Class
% of COS
Revenue
Req't. Volume Treatment Customer
Related
Cost Classification Components Cost-of-Service
Revenue Req't.

I I I I
City of Madera
Wastewater Rate Study 8

CUSTOMER CLASSES
Customer classes are determined by combining customers with similar demand characteristics and types of use into categories that reflect the cost differentials to serve each type of customer. This process is limited by the desire to not overcomplicate the City’s rate structure. For the City, the customer classes are split between single family residential (SFR), multi-family residential (MFR) (dependent on number of units) and commercial (varies depending on commercial type).

As shown in Figure 6, the development of the collection/volume (or flow) allocation factor was calculated by taking the lowest consecutive 3-month water usage from 2019/20 and annualizing the usage per customer class. From here, the annual usage was adjusted to meet the flow data from the wastewater treatment plant.

It should be noted that the detailed customer classes were further combined by similar usage patterns to match the current rate schedule.

Figure 6. Development of the Volume Allocation Factor
Customer Class Number
of Accounts
Winter
Consumption
Jan.-Mar. 2020
(hcf)
Annualized
Winter
Consumption
(hcf)
Adjusted
Annual
Volume2 (hcf)
Percentage
of Volume
Single-Family 12,361 330,244 1,320,976 1,553,198 62.39% Multi-Family 452 84,805 339,219 398,852 16.02%
Commercial
Auto Garage 39 940 3,762 4,423 0.18%
Bakeries 5 238 951 1,119 0.04%
Barber/Beauty 8 334 1,336 1,571 0.06%
Bars 1 4 15 18 0.00%
Car Wash 9 3,498 13,993 16,453 0.66%
Church 40 2,952 11,806 13,882 0.56%
Offices 630 57,375 229,498 269,843 10.84%
Grocery 18 6,394 25,574 30,070 1.21%
Hospitals 7 2,401 9,605 11,293 0.45%
Hotel-Motel 7 2,820 11,280 13,263 0.53%
Jails 2 638 2,553 3,001 0.12%
Laundromat 9 2,480 9,921 11,665 0.47%
School 24 18,849 75,397 88,651 3.56%
Rec Facility 6 437 1,746 2,053 0.08%
Restaurant 47 5,998 23,991 28,209 1.13%
Service Station 7 722 2,887 3,394 0.14%
Theater In 1 208 830 976 0.04%
Industrial 16 7,562 30,247 35,565 1.43%
Institutional 6 432 1,727 2,030 0.08%
Total 13,695 529,329 2,117,316 2,489,531 100.00%
2,489,531 Flow (hcf/yr.)

1.18 Flow Adj. Factor

1. Source files for water consumption: September 2019 through August 2020: MAIS Meter Usage 12 Months_Manipulated.xlsx September-December 2020: 2020 SEP-DEC Munis Water Usage_Manipulated.xlsx

2. Adjusted annual volume based on wastewater treatment plant influent data.

Source file: Madera City of. WWTP Daily Flows Jan. 2012 through Dec. 2020.xlsx City of Madera
Wastewater Rate Study 9
Figure 7 shows the development of the strength allocation factors by customer class. The typical strength factors for biochemical oxygen demand (BOD) and total suspended solids (TSS) are derived from the previous strength factors used in past calculations as well as the State Water Resources Control Board Revenue Program Guidelines, Appendix G.

Figure 7. Development of the Strength Allocation Factor Figure 8 summarizes the development of the customer allocation factor. Both the number of accounts and number of units are shown in this figure, but the percentage of the number of units are used in the rate calculation.

Average
Strength
Factor4 (mg/l)
Calculated BOD
(lbs./yr.)
Percent of
Total
Average
Strength
Factor4 (mg/l)
Calculated
TSS (lbs./yr.)
Percent of
Total
Single-Family 1,553,198 200 1,937,870 56.0% 200 1,937,870 59.8% Multi-Family 398,852 100 248,817 7.2% 100 248,817 7.7%
Commercial
Auto Garage 4,423 300 8,278 0.2% 275 7,588 0.2%
Bakeries 1,119 1,200 8,373 0.2% 600 4,187 0.1%
Barber/Beauty 1,571 300 2,941 0.1% 275 2,696 0.1%
Bars 18 300 33 0.0% 275 31 0.0%
Car Wash 16,453 300 30,793 0.9% 275 28,226 0.9%
Church 13,882 300 25,980 0.8% 275 23,815 0.7%
Offices 269,843 300 505,010 14.6% 275 462,926 14.3%
Grocery 30,070 1,000 187,588 5.4% 700 131,312 4.1%
Hospitals 11,293 300 21,135 0.6% 275 19,374 0.6%
Hotel-Motel 13,263 300 24,822 0.7% 275 22,754 0.7%
Jails 3,001 300 5,617 0.2% 275 5,149 0.2%
Laundromat 11,665 300 21,830 0.6% 275 20,011 0.6%
School 88,651 300 165,911 4.8% 300 165,911 5.1%
Rec Facility 2,053 275 3,522 0.1% 250 3,202 0.1%
Restaurant 28,209 1,200 211,173 6.1% 600 105,586 3.3%
Service Station 3,394 300 6,352 0.2% 275 5,823 0.2%
Theater In 976 300 1,827 0.1% 275 1,675 0.1%
Industrial
Low 35,565 170 37,717 1.1% 170 37,717 1.2%
Medium5 340 340
High5 510 510
Institutional 2,030 300 3,800 0.1% 275 3,483 0.1%
Total 2,489,531 3,459,388 100.0% 3,238,150 100.0%

3. To match City's current rate schedule for commercial variable charges.

4. Typical strength factors for BOD and TSS are derived from previous rate study and the State Water Resources Control Board Revenue Program Guidelines, Appendix G

5. NBS is recommending medium and high industrial users are added to commercial classes.

Light Industrial
Professional Building
School
Game
Restaurant
Car Dealer & Dept/Retail
Professional Building
Medium Industrial
High Industrial
Grocery & Mortuary
Hospital
Hotel without dining
School
Professional Building
Professional Building
Professional Building
Car Dealer & Dept/Retail
Library & Church
Professional Building
n/a
n/a
Car Dealer & Dept/Retail
Restaurant
Total Suspended Solids (TSS)
Adjusted
Annual Flow
(hcf)
Customer Class
Biochemical Oxygen Demand (BOD)
Rate Commercial Classes3
City of Madera
Wastewater Rate Study 10
Figure 8. Development of the Customer Allocation Factor D. Rate Design Analysis
The process of evaluating the wastewater rate structure provides the opportunity to incorporate a number of rate-design objectives and policies, including revenue stability, equity among customer classes, and water conservation. Based on input provided by City staff, the proposed rates were developed. The following sections describe this process.

FIXED CHARGES
The fixed charge recognizes that the wastewater utility incurs fixed costs regardless of whether customers send any wastewater into the City’s collection system. There are two factors used to develop the fixed charge:
the number of dwelling units and the annual revenue requirement. The monthly fixed charge for residential customers is calculated by simple dividing the net revenue requirement by the number of units and the number of billing periods per year. For commercial customers, the fixed charge is calculated by taking the 12 percent fixed multiplied by the annual revenue requirement, then divide by the number of units and billing periods per year. The fixed charges for each customer class are shown in Figure 9.

Customer Class
Number
of Accounts1
Percentage of
Accounts
Number
of Units1
Percentage of
Units
Single-Family 12,361 90.3% 12,361 75.3%
Multi-Family 452 3.3% 3,183 19.4%
Commercial
Auto Garage 39 0.3% 39 0.2%
Bakeries 5 0.0% 5 0.0%
Barber/Beauty 8 0.1% 8 0.0%
Bars 1 0.0% 1 0.0%
Car Wash 9 0.1% 9 0.1%
Church 40 0.3% 40 0.2%
Offices 630 4.6% 630 3.8%
Grocery 18 0.1% 18 0.1%
Hospitals 7 0.1% 7 0.0%
Hotel-Motel 7 0.1% 7 0.0%
Jails 2 0.0% 2 0.0%
Laundromat 9 0.1% 9 0.1%
School 24 0.2% 24 0.1%
Rec Facility 6 0.0% 6 0.0%
Restaurant 47 0.3% 47 0.3%
Service Station 7 0.1% 7 0.0%
Theater In 1 0.0% 1 0.0%
Industrial 16 0.1% 16 0.1%
Institutional 6 0.0% 6 0.0%
Total 13,695 100% 16,426 100%

1. Source files for accounts: December 2020: 2020 DEC MUNIS Billing_Manipulated.xlsx City of Madera
Wastewater Rate Study 11

VARIABLE CHARGES
The variable charges for commercial customers, on the other hand, are calculated by taking the additional 92 percent portion of the revenue requirement divided by the estimated annual sewage volume produced. This sewage volume is the adjusted annualized winter water consumption shown in Figure 6. The volumetric charges for each customer class are summarized in the rate design table shown in Figure 9.

Figure 9. Development of Fixed and Variable Charges
E. Current and Proposed Wastewater Rates
Figure 10 provides a comparison of the current and proposed wastewater rates through FY 2025/26.

Commercial rates with similar strength effluent are combined in the rate calculation to simplify the rate structure. This is a common industry standard with customers that have similar usage patterns and is consistent with the City’s current rate structure.

Customer Class Number of
Units
Annualized
Winter
Consumption
Net Revenue
Requirement
Monthly
Fixed Charge
Per Unit
Volumetric
Charge per HCF
Single-Family 12,361 1,553,198 6,371,897 $ $ 42.96
Multi-Family (per unit) 3,183 398,852 1,354,748 $ $ 35.47 Commercial
Car Dealer & Dept/Retail 55 24,271 84,143 $ $ 22.82 $ 3.05 Game 6 2,053 7,050 $ $ 22.82 $ 3.02
Grocery & Mortuary 18 30,070 212,433 $ $ 22.82 $ 6.22
Hospital 7 11,293 35,054 $ $ 22.82 $ 2.73
Hotel without dining 7 13,263 40,901 $ $ 22.82 $ 2.71
Library & Church 40 13,882 50,009 $ $ 22.82 $ 3.17
Professional Building 655 286,104 993,345 $ $ 22.82 $ 3.06 Restaurant 52 29,328 224,166 $ $ 22.82 $ 6.73
School 26 91,653 285,839 $ $ 22.82 $ 2.74
Strip Mall 0 0 $ 22.82 - $ $ 3.06
Warehouse 0 0 $ 22.82 - $ $ 1.97
Industrial
Light Industrial 16 35,565 79,469 $ $ 22.82 $ 1.97
Medium Industrial 0 0 $ 22.82 - $ $ 2.74
High Industrial 0 0 $ 22.82 - $ $ 3.81
Total 16,426 2,489,531 9,739,053 $

2. HCF = hundred cubic feet, equal to 748 gallons of water.

I I I I
City of Madera
Wastewater Rate Study 12
Figure 10. Proposed Wastewater Rates
F. Comparison of Current and Proposed Wastewater Bills
Figure 11, Figure 12, Figure 13, and Figure 14 compare monthly wastewater bills for the current and proposed wastewater rates as a result of the planned rate adjustment for single-family residential customers and nonsingle family residential customers.

FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

FIXED MONTHLY CHARGES
Single-Family $42.75 $42.96 $45.11 $47.37 $49.74 $52.23 Multi-Family (per unit) $27.77 $35.47 $37.24 $39.10 $41.06 $43.11 Commercial (All) $19.02 $22.82 $23.96 $25.16 $26.42 $27.74 NON-RESIDENTIAL VOLUMETRIC CHARGES PER HCF 1
Commercial
Car Dealer & Dept/Retail $2.30 $3.05 $3.20 $3.36 $3.53 $3.71 Game $3.46 $3.02 $3.17 $3.33 $3.50 $3.68
Grocery & Mortuary $5.04 $6.22 $6.53 $6.86 $7.20 $7.56
Hospital $2.28 $2.73 $2.87 $3.01 $3.16 $3.32
Hotel without dining $2.28 $2.71 $2.85 $2.99 $3.14 $3.30 Library & Church $2.25 $3.17 $3.33 $3.50 $3.68 $3.86
Professional Building $2.28 $3.06 $3.21 $3.37 $3.54 $3.72 Restaurant $5.22 $6.73 $7.07 $7.42 $7.79 $8.18
School $2.38 $2.74 $2.88 $3.02 $3.17 $3.33
Strip Mall $3.52 $3.06 $3.21 $3.37 $3.54 $3.72
Warehouse $3.51 $1.97 $2.07 $2.17 $2.28 $2.39
Industrial
Light Industrial $3.51 $1.97 $2.07 $2.17 $2.28 $2.39
Medium Industrial N/A $2.74 $2.88 $3.02 $3.17 $3.33
High Industrial N/A $3.81 $4.00 $4.20 $4.41 $4.63

1. HCF = hundred cubic feet, equal to 748 gallons of water.

Sewer Rate Schedule Current
Rates
Proposed Sewer Rates
City of Madera
Wastewater Rate Study 13
Figure 11. Monthly Wastewater Bill Comparison for Single Family Customers $60
$SO
$40
$30
$20
$10
$0
Current
Monthly Single Family Residential Sewer Bill
Comparison Current vs. Proposed Rates
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N
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V)-
FY 2022/23 FY 2025/26
Monthly Charges
City of Madera
Wastewater Rate Study 14
Figure 12. Monthly Wastewater Bill Comparison for Multi-Family Customers $50
$45
$40
$35
$30
$25
$20
$15
$10
$5
$0
Monthly Multi Family Residential Sewer Bill Comparison
Current vs. Proposed Rates
Monthly Charges
City of Madera
Wastewater Rate Study 15
Figure 13. Monthly Wastewater Bill Comparison for Commercial Professional Building Customers Monthly Professional Building Commercial Sewer Bill Comparison Current vs. Proposed Rates (Assuming 36 hcf consumption) $180 -,-------------------------------------,
$161.66
$160
$140
$120
$100
$80
$60
$40
$20
$0
Monthly Charges
City of Madera
Wastewater Rate Study 16
Figure 14. Monthly Wastewater Bill Comparison for Commercial Restaurant Customers Figure 15, Figure 16 and Figure 17 show a comparison on bills for single-family residential, professional office commercial and restaurant commercial customers compared to other regionally located Cities.

Monthly Restaurant Sewer Bill Comparison
Current vs. Proposed Rates (Assuming 47 hcf consumption) $450 ~ ----------------------------------~
$412.20
$400
$350
$300
$250
$200
$150
$SO
$0
Monthly Charges
City of Madera
Wastewater Rate Study 17
Figure 15. Single-Family Residential Regional Bill Comparison City of Madera
Wastewater Rate Study 18
Figure 16. Professional Office Regional Bill Comparison Fixed Charge
$132.16 $132.98
$92.91 $96.55
$101.10
$75.76
City of Madera
Wastewater Rate Study 19
Figure 17. Restaurant Regional Bill Comparison
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City of Madera
Wastewater Rate Study 20

RECOMMENDATIONS AND NEXT STEPS
A. Consultant Recommendations
NBS recommends the City take the following actions:

Approve and accept this Study: NBS recommends the City Council formally approve and adopt this Study and its recommendations and proceed with the steps required to implement the proposed rates to maintain current level of service and achieve the City’s strategic goals. This report will provide documentation of the rate study analyses and the basis for analyzing potential changes to future rates.

Implement Recommended Levels of Rate Adjustments and Proposed Rates: Based on successfully meeting the Proposition 218 procedural requirements, the City Council should proceed with implementing the 5-year schedule of proposed rates and rate adjustments previously shown in Figure 10. This will help ensure the continued financial health of City’s wastewater utility.

Note: The attached Appendix provide more detailed information on the analysis of the wastewater revenue requirements, cost-of-service analysis and cost allocations, and the rate design analyses that have been summarized in this report.

SECTION 3.
i
Appendix: Detailed Wastewater Study Tables and Figures
CITY OF MADERA Financial Plan & Reserve Summary

SEWER RATE STUDY
Financial Plan and Reserve Projections
TABLE 1 : FINANCIAL PLAN AND SUMMARY OF REVENUE REQUIREMENTS 5-Year Rate Period Budgeted
1 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Sources of Sewer Funds
Sewer Rate Revenue:

Sewer Rate Revenue Under Current Rates 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ Revenue from Rate Increases - 105,162 862,328 1,326,093 1,813,045 2,324,346 Subtotal: Rate Revenue After Rate Increases 8,412,960 $ 8,518,122 $ 9,275,288 $ 9,739,053 $ 10,226,005 $ 10,737,306 $ Non-Rate Revenue:

Septic Dump Income 310,641 $ 310,641 $ 310,641 $ 310,641 $ 310,641 $ 310,641 $ Water Capital Fee 1,183 1,183 1,183 1,183 1,183 1,183
Other Fees 145,734 145,734 145,734 145,734 145,734 145,734 Refunds 1,864 1,864 1,864 1,864 1,864 1,864
Taxes & Licenses 87,300 87,300 87,300 87,300 87,300 87,300 Other Income 250,000 250,000 250,000 250,000 250,000 250,000 Interest Income 48,640 123,350 116,887 139,973 162,164 137,605 Subtotal: Non-Rate Revenue 845,362 $ 920,072 $ 913,609 $ 936,695 $ 958,886 $ 934,327 $ Total Sources of Funds 9,258,322 $ 9,438,194 $ 10,188,898 $ 10,675,748 $ 11,184,891 $ 11,671,632 $ Uses of Sewer Funds
Operating Expenses:

Salaries & Benefits 2,299,765 $ 2,414,753 $ 2,535,491 $ 2,662,265 $ 2,795,379 $ 2,935,148 $ Materials & Services 1,563,847 1,626,583 1,691,992 1,760,194 1,831,315 1,905,484 Interfund Charges 1,208,145 1,208,145 1,208,145 1,208,145 1,208,145 1,208,145 Special Payments 717,137 752,994 790,644 830,176 871,685 915,269 Capital Outlay 14,085 14,494 14,915 15,348 15,795 16,255 Transfer Out 44,965 44,965 44,965 44,965 44,965 44,965
Subtotal: Operating Expenses 5,847,944 $ 6,061,934 $ 6,286,151 $ 6,521,094 $ 6,767,283 $ 7,025,266 $ Other Expenditures:

Existing Debt Service 2,534,738 $ 2,532,336 $ 2,533,048 $ 2,527,048 $ 2,529,375 $ 2,530,647 $ New Debt Service - - - - - -
Rate-Funded Capital Expenses 1,090,000 - - - - 700,015
Subtotal: Other Expenditures 3,624,738 $ 2,532,336 $ 2,533,048 $ 2,527,048 $ 2,529,375 $ 3,230,662 $ Total Uses of Funds 9,472,682 $ 8,594,270 $ 8,819,199 $ 9,048,142 $ 9,296,658 $ 10,255,928 $ Annual Surplus/(Deficit) (214,360) $ 843,924 $ 1,369,698 $ 1,627,606 $ 1,888,234 $ 1,415,704 $ 8,627,320 $ 7,674,198 $ 7,905,590 $ 8,111,447 $ 8,337,772 $ 9,321,601 $

0.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Cumulative Increases 0.00% 5.00% 10.25% 15.76% 21.55% 27.63% Debt Coverage Ratio after Rate Increases 1.01 0.97 1.18 1.27 1.37 1.47

1. Revenue and expenses for FY 2020/21 are from source file: Enterprise Funds Budget 2020-21.pdf, pages 33-42.

RATE REVENUE REQUIREMENTS SUMMARY
Net Revenue Req't. (Total Uses less Non-Rate Rev.)
Projected Annual Rate Revenue Adjustment
Projected
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CITY OF MADERA Financial Plan & Reserve Summary

SEWER RATE STUDY
Financial Plan and Reserve Projections
TABLE 2: RESERVE FUND SUMMARY 5-Year Rate Period
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Total Beginning Cash
2 7,526,796 $ 8,127,754 $ 8,091,394 $ 9,649,441 $ 10,965,270 $ 8,969,922 $ Sewer Operating Reserve Fund
Beginning Reserve Balance 6,346,078 $ 1,441,959 $ 1,494,723 $ 1,550,010 $ 1,607,941 $ 1,668,645 $ Plus: Net Cash Flow (After Rate Increases) (214,360) 843,924 1,369,698 1,627,606 1,888,234 1,415,704 Less: Transfer Out to Capital Expenditure Reserve (4,689,760) (791,159) (1,314,412) (1,569,675) (1,827,529) (1,352,092) Ending Operating Reserve Balance 1,441,959 $ 1,494,723 $ 1,550,010 $ 1,607,941 $ 1,668,645 $ 1,732,257 $ Target Ending Balance (90-days of O&M)
3 1,441,959 $ 1,494,723 $ 1,550,010 $ 1,607,941 $ 1,668,645 $ 1,732,257 $ Capital Outlay Reserve Fund
Beginning Reserve Balance 500,000 $ 5,189,760 $ 4,789,544 $ 5,975,428 $ 7,110,555 $ 5,729,448 $ Plus: Transfer In of Operating Reserve Surplus 4,689,760 791,159 1,314,412 1,569,675 1,827,529 1,352,092 Less: Use of Reserves for Capital Projects - (1,191,375) (128,528) (434,548) (3,208,637) (2,729,448) Ending Capital Expenditure Reserve Balance 5,189,760 $ 4,789,544 $ 5,975,428 $ 7,110,555 $ 5,729,448 $ 4,352,092 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ Ending Balance 6,631,719 $ 6,284,268 $ 7,525,438 $ 8,718,496 $ 7,398,093 $ 6,084,349 $ Minimum Target Ending Balance 4,441,959 $ 4,494,723 $ 4,550,010 $ 4,607,941 $ 4,668,645 $ 4,732,257 $ 2,189,760 $ 1,789,544 $ 2,975,428 $ 4,110,555 $ 2,729,448 $ 1,352,092 $

2. Beginning cash balance for the Sewer Fund is found in CAFR. Source File: FY-2019-2020-Comprehensive-Annual-Financial-Report.pdf, Page 42.

Updated beginning cash balance for FY 20/21 per comments from City 08.02.21.

3. NBS Recommends keeping the Operating Reserve Fund target at 90 days of operating and maintenance expenses.

Source file: Rate Study 2015.pdf, Section 4.1.5, Page 42.

4. NBS recommends the target Capital Outlay Reserve to a minimum of 6% of net assets.

SUMMARY OF CASH ACTIVITY

UN-RESTRICTED RESERVES
Ending Surplus (Deficit) Compared to Targets
Target Ending Balance (6% of Net Assets = ~$3M)
4 Projected
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CITY OF MADERA Financial Plan & Reserve Summary

SEWER RATE STUDY
Financial Plan and Reserve Projections
TABLE 3: RESERVE FUND SUMMARY 5-Year Rate Period
Budgeted
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Restricted Reserves:

Debt Service Reserve Fund
Beginning Reserve Balance
5 680,718 $ 680,718 $ 693,379 $ 706,276 $ 719,413 $ 732,794 $ Plus: Interest Earnings - 12,661 12,897 13,137 13,381 13,630 Plus: Reserve Funding from New Debt Obligations - - - - - - Ending Debt Reserve Balance 680,718 $ 693,379 $ 706,276 $ 719,413 $ 732,794 $ 746,424 $ Target Ending Balance - $ - $ - $ - $ - $ - $
Development Impact Fee Reserve Fund
Beginning Reserve Balance
6 692,053 $ 815,318 $ 1,113,747 $ 1,417,727 $ 1,527,362 $ 839,035 $ Plus: Wastewater Dev. Impact Fee Revenues
7 283,264 283,264 283,264 283,264 283,264 283,264
Plus: Interest Earnings - 15,165 20,716 26,370 28,409 15,606 Less: Transfer Out for Capacity-Related CIP Costs (160,000) - - (200,000) (1,000,000) (1,000,000) Ending Capacity Reserve Fund Balance 815,318 $ 1,113,747 $ 1,417,727 $ 1,527,362 $ 839,035 $ 137,906 $ Target Ending Balance - $ - $ - $ - $ - $ - $
Annual Interest Earnings Rate
8 0.00% 1.86% 1.86% 1.86% 1.86% 1.86%

5. Beginning cash balance for Restricted Net Position in source File: FY-2019-2020-Comprehensive-Annual-Financial-Report.pdf, Page 42.

6. Beginning fund balance for development impact fee funds 4083, 4084 and 4085 from City staff in source file: Water and Sewer DIF FB 7-1-20.xlsx

7. Development Impact Fee revenue from current budget: FY-20-21-Adopted-Budget-City-of-Madera.pdf, page 349.

8. District's actual or budgeted interest earnings are used in analysis for unrestricted reserves in FY 2020/21. For 2021/22 and beyond, interest earning rates are estimated

SUMMARY OF CASH ACTIVITY
at the 3-year average (FY '17/18 - '19/20) for funds invested in LAIF, per the California Treasurer's Office website, for the restricted reserves.

Source: https://www.treasurer.ca.gov/pmia-laif/historical/annual.asp.

Projected
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CITY OF MADERA

SEWER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 1
$0
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Annual Obligations Fiscal Year Ending June 30
Revenue Requirements vs.

Revenue Under Existing Rates
Cash Funded Capital Expenses Debt Service
O&M Expenses Existing Revenue
Revenues with Adjusted Rates Revenues w/o ARPA
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CITY OF MADERA

SEWER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 2
$. Mil
$9. Mil
$8. Mil
$7. Mil
$6. Mil
$5. Mil
$4. Mil
$3. Mil
$2. Mil
$1. Mil
$10. Mil
FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26
Cash Balances vs. Recommended Reserve Targets
Total Ending Balance (Unrestricted)
Total Recommended Minimum Target (Unrestricted)
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CITY OF MADERA

SEWER RATE STUDY
Rate Adjustment Charts and Report Tables
CHART 3

0.0%

5.0% 5.0% 5.0% 5.0% 5.0%
6%
5%
4%
3%
2%
1%
0%
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Fiscal Year Ending June 30
Projected Adjustments to Sewer Rate Revenue
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 4 : REVENUE FORECAST
1 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

SEWER FUND
Taxes
Current Secured Property Tax 1 87,300 $ 87,300 $ 87,300 $ 87,300 $ 87,300 $ 87,300 $ Subtotal 87,300 $ 87,300 $ 87,300 $ 87,300 $ 87,300 $ 87,300 $ Licenses & Permits
Infrastructure Cost Payback 1 - $ - $ - $ - $ - $ - $
Subtotal - $ - $ - $ - $ - $ - $
Fines & Forfeiture
Late Payment/Other Penalty 1 145,734 $ 145,734 $ 145,734 $ 145,734 $ 145,734 $ 145,734 $ Subtotal 145,734 $ 145,734 $ 145,734 $ 145,734 $ 145,734 $ 145,734 $ Charges for Services
Parksdale Sewer #3 User Fees 1 232,312 $ 232,312 $ 232,312 $ 232,312 $ 232,312 $ 232,312 $ User Charges 1 8,180,648 8,180,648 8,180,648 8,180,648 8,180,648 8,180,648 Septic Dump Income 1 310,641 310,641 310,641 310,641 310,641 310,641 Waste Water Plant Capital Fee 1 1,183 1,183 1,183 1,183 1,183 1,183 Subtotal 8,724,784 $ 8,724,784 $ 8,724,784 $ 8,724,784 $ 8,724,784 $ 8,724,784 $ Interest
Interest Income
2 See FP 48,640 $ - $
Subtotal 48,640 $ - $ - $ - $ - $ - $
Gains & Proceeds
Sale of Real & Personal Property 1 - $ - $ - $ - $ - $ - $ Subtotal - $ - $ - $ - $ - $ - $
Refunds
Refunds & Reimbursements 1 - $ - $ - $ - $ - $ - $
Collection Recovery 1 1,443 1,443 1,443 1,443 1,443 1,443 Subtotal 1,443 $ 1,443 $ 1,443 $ 1,443 $ 1,443 $ 1,443 $

UTILITY BILLING & SEWER
Refunds
Refunds & Reimbursements 1 421 $ 421 $ 421 $ 421 $ 421 $ 421 $ Subtotal 421 $ 421 $ 421 $ 421 $ 421 $ 421 $

SEWER MAINTENANCE & OPERATIONS
Non-Cash Capital Contribution
Capital Contribution 7 - $ - $ - $ - $ - $ - $
Subtotal - $ - $ - $ - $ - $ - $
Prop 218 Rate Period

SOURCES OF REVENUE
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 5 : REVENUE FORECAST
1 , continued Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

WASTEWATER TREATMENT PLANT BOND ADMINISTRATION
Transfers In
Transfer-In 7 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ Subtotal 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 9,258,322 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ TABLE 6 : SUMMARY OF REVENUES Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

RATE REVENUE
Sewer Rate Revenue 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ 8,412,960 $ OTHER REVENUE:

Septic Dump Income 310,641 310,641 310,641 310,641 310,641 310,641 Water Capital Fee 1,183 1,183 1,183 1,183 1,183 1,183
Other Fees 145,734 145,734 145,734 145,734 145,734 145,734 Refunds 1,864 1,864 1,864 1,864 1,864 1,864
Taxes & Licenses 87,300 87,300 87,300 87,300 87,300 87,300 Other Income 250,000 250,000 250,000 250,000 250,000 250,000 Interest Income
2 48,640 - - - - -
9,258,322 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ 9,209,682 $ Prop 218 Rate Period
Prop 218 Rate Period

SOURCES OF REVENUE
GRAND TOTAL: SEWER REVENUE

REVENUE SUMMARY
GRAND TOTAL: SEWER REVENUE
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3/28/2022
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 7 : OPERATING EXPENSE FORECAST
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

UTILITY BILLING & SEWER
Salaries & Benefits
Salaries/Full-Time 2 142,387 149,506 156,982 164,831 173,072 181,726 Salaries/Part-Time 2 - - - - - -
Salaries/Overtime 2 - - - - - -
Salaries - Leave Payout 2 - - - - - -
Salaries - Auto & Expense Allo. 2 68 71 75 79 83 87
Public Employees Retirement 3 16,404 17,224 18,085 18,990 19,939 20,936 Long Term Disability Insurance 3 484 508 534 560 588 618 Life Insurance Premiums 3 181 190 200 210 220 231
Workers Compensation Insurance 3 12,488 13,112 13,768 14,456 15,179 15,938 Medicare Tax - Employer's Share 3 2,054 2,157 2,265 2,378 2,497 2,621 Unfunded Accrued Liability 3 25,629 26,910 28,256 29,669 31,152 32,710 Deferred Comp/Part-Time 3 - - - - - -
Deferred Comp/Full-Time 3 4,988 5,237 5,499 5,774 6,063 6,366 Unemployment Insurance 3 536 563 591 620 652 684
Section 125 Benefit Allowance 3 40,627 42,658 44,791 47,031 49,382 51,851 Subtotal 245,846 $ 258,138 $ 271,045 $ 284,597 $ 298,827 $ 313,769 $ Materials & Services
Telephone & Fax Charges 3 4,000 $ 4,200 $ 4,410 $ 4,631 $ 4,862 $ 5,105 $ Advertising/Bids & Notices 3 250 263 276 289 304 319
Office Supplies/Expendable 3 2,500 2,625 2,756 2,894 3,039 3,191 Postage/Other Mailing Charge 3 20,000 21,000 22,050 23,153 24,310 25,526 Vehicle Fuel, Supplies & Maintenance 5 375 394 413 434 456 479 Contracted Services 3 15,000 15,750 16,538 17,364 18,233 19,144 Bank Service Charges 3 7,500 7,875 8,269 8,682 9,116 9,572 Conference/Training/Education 3 1,500 1,575 1,654 1,736 1,823 1,914 Subtotal 51,125 $ 53,681 $ 56,365 $ 59,184 $ 62,143 $ 65,250 $ Interfund Charges
Interfund Charges - Central Su. 7 2 $ 2 $ 2 $ 2 $ 2 $ 2 $ Interfund Charges - Admin Overhead 7 19,977 19,977 19,977 19,977 19,977 19,977 Interfund Charges - Computer Maintenance 7 16,606 16,606 16,606 16,606 16,606 16,606 Interfund Charges - Computer Replace. 7 3,743 3,743 3,743 3,743 3,743 3,743 Interfund Charges - Motor Rental 7 1,485 1,485 1,485 1,485 1,485 1,485 Subtotal 41,813 $ 41,813 $ 41,813 $ 41,813 $ 41,813 $ 41,813 $ Prop 218 Rate Period

EXPENSES
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 8 : OPERATING EXPENSE FORECAST, cont.
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Special Payments
OPEB Obligation Expense 3 825 $ 866 $ 910 $ 955 $ 1,003 $ 1,053 $ Pension Expense - GASB 68 3 36,553 38,381 40,300 42,315 44,430 46,652 Subtotal 37,378 $ 39,247 $ 41,209 $ 43,270 $ 45,433 $ 47,705 $ Capital Outlay
Vehicles & Equipment 4 325 $ 335 $ 345 $ 355 $ 366 $ 377 $ Subtotal 325 $ 335 $ 345 $ 355 $ 366 $ 377 $
Other Nonoperating Expense
Bad Debt Expense 4 - $ - $ - $ - $ - $ - $
Subtotal - $ - $ - $ - $ - $ - $
Transfer Out
Transfer Out - Insurance Reserve 7 4,695 $ 4,695 $ 4,695 $ 4,695 $ 4,695 $ 4,695 $ Subtotal 4,695 $ 4,695 $ 4,695 $ 4,695 $ 4,695 $ 4,695 $ Sub-Total: Utility Billing and Sewer 381,182 $ 397,909 $ 415,473 $ 433,914 $ 453,277 $ 473,608 $ TABLE 9 : OPERATING EXPENSE FORECAST, cont.
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

SEWER MAINTENANCE & OPERATIONS
Salaries & Benefits
Salaries/Full-Time 2 404,092 $ 424,297 $ 445,511 $ 467,787 $ 491,176 $ 515,735 $ Salaries/Part-Time 2 - - - - - -
Salaries/Overtime 2 6,000 6,300 6,615 6,946 7,293 7,658 Salaries - Uniform Pay 2 1,150 1,208 1,268 1,331 1,398 1,468 Public Employees Retirement 3 55,156 57,914 60,809 63,850 67,042 70,395 Long Term Disability Insurance 3 1,332 1,399 1,469 1,542 1,619 1,700 Life Insurance Premiums 3 509 534 561 589 619 650
Workers Compensation Insurance 3 38,999 40,949 42,996 45,146 47,404 49,774 Medicare Tax - Employer's Share 3 6,288 6,602 6,933 7,279 7,643 8,025 Unfunded Accrued Liability 3 89,938 94,435 99,157 104,114 109,320 114,786 Deferred Comp/Part-Time 3 - - - - - -
Deferred Comp/Full-Time 3 15,380 16,149 16,956 17,804 18,694 19,629 Unemployment Insurance 3 1,711 1,797 1,886 1,981 2,080 2,184 Section 125 Benefit Allowance 3 82,026 86,127 90,434 94,955 99,703 104,688 Subtotal 702,581 $ 737,710 $ 774,596 $ 813,325 $ 853,992 $ 896,691 $ Prop 218 Rate Period
Prop 218 Rate Period

EXPENSES

EXPENSES
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 1 (O&M), 10 of 41
3/28/2022
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 10 : OPERATING EXPENSE FORECAST, cont.
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Materials & Services
Gas & Electric Utilities 6 34,000 $ 35,700 $ 37,485 $ 39,359 $ 41,327 $ 43,394 $ Telephone & Fax Charges 4 5,000 5,150 5,305 5,464 5,628 5,796 Advertising/Bids & Notices 4 1,500 1,545 1,591 1,639 1,688 1,739 Office Supplies/Expendable 4 3,000 3,090 3,183 3,278 3,377 3,478 Vehicle Fuel, Supplies & Maintenance 5 18,500 19,425 20,396 21,416 22,487 23,611 Contracted Services 4 25,000 25,750 26,523 27,318 28,138 28,982 Taxes & Assessments 4 12,000 12,360 12,731 13,113 13,506 13,911 Conference/Training/Education 4 4,300 4,429 4,562 4,699 4,840 4,985 Maintenance/Other Supplies 4 60,000 61,800 63,654 65,564 67,531 69,556 Subtotal 163,300 $ 169,249 $ 175,429 $ 181,849 $ 188,520 $ 195,452 $ Interfund Charges
Interfund Charges - Facility Maintenance 7 70,859 $ 70,859 $ 70,859 $ 70,859 $ 70,859 $ 70,859 $ Interfund Charges - Central Su. 7 6,055 6,055 6,055 6,055 6,055 6,055 Interfund Charges - Cost Distr. 7 112,903 112,903 112,903 112,903 112,903 112,903 Interfund Charges - Admin Overhead 7 75,406 75,406 75,406 75,406 75,406 75,406 Interfund Charges - Vehicle Replacement 7 95,025 95,025 95,025 95,025 95,025 95,025 Interfund Charges - Vehicle Maintenance 7 48,931 48,931 48,931 48,931 48,931 48,931 Interfund Charges - Computer Maintenance 7 28,277 28,277 28,277 28,277 28,277 28,277 Interfund Charges - Computer Replace. 7 6,233 6,233 6,233 6,233 6,233 6,233 Interfund Charges - Software 7 131 131 131 131 131 131
Interfund Charges - Motor Rental 7 5,007 5,007 5,007 5,007 5,007 5,007 Subtotal 448,827 $ 448,827 $ 448,827 $ 448,827 $ 448,827 $ 448,827 $ Special Payments
Liability/Property Insurance 3 27,894 $ 29,289 $ 30,753 $ 32,291 $ 33,905 $ 35,601 $ Retiree Insurance Premiums 3 1,994 2,094 2,198 2,308 2,424 2,545 OPEB Obligation Expense 3 22,696 23,831 25,022 26,273 27,587 28,966 Pension Expense - GASB 68 3 104,245 109,457 114,930 120,677 126,710 133,046 Subtotal 156,829 $ 164,670 $ 172,904 $ 181,549 $ 190,627 $ 200,158 $ Capital Outlay
Vehicles & Equipment 7 461 $ 461 $ 461 $ 461 $ 461 $ 461 $ Subtotal 461 $ 461 $ 461 $ 461 $ 461 $ 461 $
Transfer Out
Transfer Out - Insurance Reserve 7 14,001 $ 14,001 $ 14,001 $ 14,001 $ 14,001 $ 14,001 $ Subtotal 14,001 $ 14,001 $ 14,001 $ 14,001 $ 14,001 $ 14,001 $ Sub-Total: Sewer Maintenance & Operations 1,485,999 $ 1,534,919 $ 1,586,217 $ 1,640,013 $ 1,696,428 $ 1,755,590 $ Depreciation (Non-cash item left out of analysis)
4 Depreciation 7 33,268 $ 33,268 $ 33,268 $ 33,268 $ 33,268 $ 33,268 $ Subtotal 33,268 $ 33,268 $ 33,268 $ 33,268 $ 33,268 $ 33,268 $ Prop 218 Rate Period

EXPENSES
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 1 (O&M), 11 of 41
3/28/2022
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 11 : OPERATING EXPENSE FORECAST, cont.
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26

WATER WASTE TREATMENT PLANT
Salaries & Benefits
Salaries/Full-Time 2 804,350 $ 844,568 $ 886,796 $ 931,136 $ 977,692 $ 1,026,577 $ Salaries/Part-Time 2 - - - - - -
Salaries/Overtime 2 15,000 15,750 16,538 17,364 18,233 19,144 Salaries - Leave Payout 2 - - - - - -
Salaries - Uniform Pay 2 1,400 1,470 1,544 1,621 1,702 1,787 Public Employees Retirement 3 95,222 99,983 104,982 110,231 115,743 121,530 Long Term Disability Insurance 3 2,283 2,397 2,517 2,643 2,775 2,914 Life Insurance Premiums 3 838 880 924 970 1,019 1,070
Workers Compensation Insurance 3 77,919 81,815 85,906 90,201 94,711 99,447 Medicare Tax - Employer's Share 3 12,405 13,025 13,677 14,360 15,078 15,832 Unfunded Accrued Liability 3 140,106 147,111 154,467 162,190 170,300 178,815 Deferred Comp/Part-Time 3 - - - - - -
Deferred Comp/Full-Time 3 28,199 29,609 31,089 32,644 34,276 35,990 Unemployment Insurance 3 2,625 2,756 2,894 3,039 3,191 3,350 Section 125 Benefit Allowance 3 170,991 179,541 188,518 197,943 207,841 218,233 Subtotal 1,351,338 $ 1,418,905 $ 1,489,850 $ 1,564,343 $ 1,642,560 $ 1,724,688 $ Materials & Services
Gas & Electric Utilities 6 671,410 $ 704,981 $ 740,230 $ 777,241 $ 816,103 $ 856,908 $ Telephone & Fax Charges 4 7,500 7,725 7,957 8,195 8,441 8,695 Advertising/Other 4 12,510 12,885 13,272 13,670 14,080 14,503 Office Supplies/Expendable 4 3,500 3,605 3,713 3,825 3,939 4,057 Mileage Reimbursements 4 502 517 533 549 565 582
Vehicle Fuel, Supplies & Maintenance 5 16,000 16,800 17,640 18,522 19,448 20,421 Contracted Services 4 312,000 321,360 331,001 340,931 351,159 361,694 Taxes & Assessments 4 41,000 42,230 43,497 44,802 46,146 47,530 Conference/Training/Education 4 15,000 15,450 15,914 16,391 16,883 17,389 Maintenance/Other Supplies 4 270,000 278,100 286,443 295,036 303,887 313,004 Subtotal 1,349,422 $ 1,403,653 $ 1,460,198 $ 1,519,161 $ 1,580,651 $ 1,644,782 $ Interfund Charges
Interfund Charges - Facility Maintenance 7 180,641 $ 180,641 $ 180,641 $ 180,641 $ 180,641 $ 180,641 $ Interfund Charges - Central Su. 7 2,677 2,677 2,677 2,677 2,677 2,677 Interfund Charges - Admin Overhead 7 365,815 365,815 365,815 365,815 365,815 365,815 Interfund Charges - Vehicle Replacement 7 70,708 70,708 70,708 70,708 70,708 70,708 Interfund Charges - Vehicle Maintenance 7 64,251 64,251 64,251 64,251 64,251 64,251 Interfund Charges - Computer Maintenance 7 26,810 26,810 26,810 26,810 26,810 26,810 Interfund Charges - Computer Replace. 7 5,821 5,821 5,821 5,821 5,821 5,821 Interfund Charges - Software 7 782 782 782 782 782 782
Subtotal 717,505 $ 717,505 $ 717,505 $ 717,505 $ 717,505 $ 717,505 $ Prop 218 Rate Period

EXPENSES
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 1 (O&M), 12 of 41
3/28/2022
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 12 : OPERATING EXPENSE FORECAST, cont.
1,3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Special Payments
Liability/Property Insurance 3 305,799 $ 321,089 $ 337,143 $ 354,001 $ 371,701 $ 390,286 $ OPEB Obligation Expense 3 28,676 30,110 31,615 33,196 34,856 36,599 Pension Expense - GASB 68 3 188,455 197,878 207,772 218,160 229,068 240,522 Subtotal 522,930 $ 549,077 $ 576,530 $ 605,357 $ 635,625 $ 667,406 $ Capital Outlay
Vehicles & Equipment 4 13,299 $ 13,698 $ 14,109 $ 14,532 $ 14,968 $ 15,417 $ Subtotal 13,299 $ 13,698 $ 14,109 $ 14,532 $ 14,968 $ 15,417 $ Transfer Out
Transfer Out - Insurance Reserve 7 26,269 $ 26,269 $ 26,269 $ 26,269 $ 26,269 $ 26,269 $ Subtotal 26,269 $ 26,269 $ 26,269 $ 26,269 $ 26,269 $ 26,269 $ Sub-Total: Water Waste Treatment Plant 3,980,763 $ 4,129,106 $ 4,284,461 $ 4,447,167 $ 4,617,578 $ 4,796,067 $ Depreciation (Non-cash item left out of analysis)
4 Depreciation 7 22,522 $ 22,522 $ 22,522 $ 22,522 $ 22,522 $ 22,522 $ Subtotal 22,522 $ 22,522 $ 22,522 $ 22,522 $ 22,522 $ 22,522 $ 5,847,944 $ 6,061,934 $ 6,286,151 $ 6,521,094 $ 6,767,283 $ 7,025,266 $ Net Income 3,410,378 $ 3,147,748 $ 2,923,531 $ 2,688,588 $ 2,442,399 $ 2,184,416 $ Prop 218 Rate Period
GRAND TOTAL: SEWER OPERATING EXPENSES

EXPENSES
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 1 (O&M), 13 of 41
3/28/2022
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CITY OF MADERA EXHIBIT 1

SEWER RATE STUDY
Operating Revenue and Expenses
TABLE 13 : FORECASTING ASSUMPTIONS
3 Budget
Basis FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Customer Growth 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Salaries 2 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Benefits 3 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
General Inflation 4 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Fuel 5 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
Electricity 6 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%
No Escalation 7 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

1. Revenue and expenses for FY 2019/20 through FY 2020/21 are from source file: Enterprise Funds Budget 2020-21.pdf, pages 33-42.

2. Interest income is calculated in the Financial Plan and excluded from this table.

3. Inflation factor values follow previous assumptions from 2015 Rate Study.

Source file: Rate Study 2015.pdf, Table 1-1, Page 12.

4. Depreciation expense is not considered in this projection since it is not a cash expense.

Prop 218 Rate Period

INFLATION FACTORS
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 1 (O&M), 14 of 41
3/28/2022
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CITY OF MADERA EXHIBIT 2

SEWER RATE STUDY
Capital Improvement Plan Expenditures
TABLE 14 : CAPITAL FUNDING SUMMARY
CAPITAL FUNDING FORECAST Budget
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Use of Development Impact Fee Reserve Fund
1 160,000 $ - $ - $ 200,000 $ 1,000,000 $ 1,000,000 $
Use of American Rescue Plan Proceeds
2 2,089,500 5,630,000 2,020,000 1,600,000 4,660,500
Use of Capital Expenditure Reserve Fund - 1,191,375 128,528 434,548 3,208,637 2,729,448 Rate Revenue 1,090,000 - - - - 700,015
Total Sources of Capital Funds 3,339,500 $ 6,821,375 $ 2,148,528 $ 2,234,548 $ 8,869,137 $ 4,429,463 $

1. DIF reserve fund contributions from source: Sewer CIP ARPA.xlsx, with ARPA funding taken into account for eligible projects.

These amounts keep DIF fund in financial plan from going negative.

Funding Sources:

2. The City was awarded American Rescue Plan Act funds in which $16 million is allocated to wastewater capital projects.

Projected
Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 2 (CIP), 15 of 41
3/28/2022
CITY OF MADERA EXHIBIT 2

SEWER RATE STUDY
Capital Improvement Plan Expenditures

CAPITAL IMPROVEMENT PROGRAM
TABLE 15 : CAPITAL IMPROVEMENT PROGRAM COSTS (IN CURRENT-YEAR DOLLARS) 3,4
Project Description FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 GL ORG: 20403420
CCTV Program 150,000 $ 150,000 $ 150,000 $
SSMP Update Every 5 years - next is 2024
SS-00000 Engineering Support for Sewer Projects 25,000 25,000 25,000 25,000 25,000 25,000 6804
S-VI-002 -Sewer Line Video Inspection Services 100,000
S-VI-002 -Sewer Line Video Inspection Services - Phase II 695,000 Master Plan Update 300,000
7030
SS-00006 -Fairgrounds Lift Station 574,500
SS-00010 -Airport Lift Station Pumps Replacement 150,000 SS-00007 Airport Lift Station Force Main Study 20,000
South Street Lift Station Recommendations 120,000
North Airport Lift Station Recommendations 50,000
7050
S-STDY-1 -Sewer System Cond. Assess/Rehab 180,000
S-STDY-2 Asset Management Software 75,000
SS-00012 - Doubletree Sewer Laterals 325,000
SS-00009 2018 Sewer Main Repair/Rehab Priority Lines 495,000 500,000 SS-00008 2018 Sewer Manhole Restoration/Rehab 45,000 105,000 SS-00014 - Avenue 13 Interceptor Sewer 400,000 5,000,000 2,900,000 SS-00011 -Mainberry btwn Howard & Sunset Relocate 450,000 S-000012-Schnoor Ave. Trunk Sewer System 80,000 500,000 -Annual Depreciation Repair 1% of system per year 1,400,000 1,400,000 1,400,000 1,400,000 Wastewater Treatment Plant
WWTP20-01 WDR Permit Renewal Project 500,000
CV Salts Compliance
WWTP 10.1 mgd Permit Requirements 200,000
WWTP Nitrification/Denitrification
WWTP Name Plate Deficiency -Influent Lift Station Expansion 260,000 2,340,000 WWTP Sludge Thickener Class B Solids or digester 200,000 3,300,000 NexGen Maintenance Management Program
Data Recording and Back-up
Future Projects
4 Total: CIP Program Costs (Current-Year Dollars) 3,339,500 $ 6,655,000 $ 2,045,000 $ 2,075,000 $ 8,035,000 $ 3,915,000 $

3. CIP expenses found in source files: Sewer CIP ARPA.xlsx

4. Future projects, beyond FY2030/31 are estimated at the average of rate-funded capital projects in FY 2020/21-2031/32.

Prepared by NBS
www.nbsgov.com | 800.676.7516
Exhibit 2 (CIP), 16 of 41
3/28/2022
CITY OF MADERA EXHIBIT 2

SEWER RATE STUDY
Capital Improvement Plan Expenditures
TABLE 16 : CAPITAL IMPROVEMENT PROGRAM COSTS (IN FUTURE-YEAR DOLLARS), CONTINUED Project Description FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 GL ORG: 20403420
CCTV Program - $ - $ - $ 161,534 $ 165,572 $ 169,711 $
SSMP Update Every 5 years - next is 2024 - - - - - -
SS-00000 Engineering Support for Sewer Projects 25,000 25,625 26,266 26,922 27,595 28,285 6804 - - - - - -
S-VI-002 -Sewer Line Video Inspection Services 100,000 - - - - - S-VI-002 -Sewer Line Video Inspection Services - Phase II - 712,375 - - - - Master Plan Update - - - 323,067 - -
7030 - - - - - -
SS-00006 -Fairgrounds Lift Station 574,500 - - - - -
SS-00010 -Airport Lift Station Pumps Replacement 150,000 - - - - - SS-00007 Airport Lift Station Force Main Study 20,000 - - - - - South Street Lift Station Recommendations - - 126,075 - - - North Airport Lift Station Recommendations - 51,250 - - - - 7050 - - - - - -
S-STDY-1 -Sewer System Cond. Assess/Rehab 180,000 - - - - - S-STDY-2 Asset Management Software 75,000 - - - - -
SS-00012 - Doubletree Sewer Laterals 325,000 - - - - -
SS-00009 2018 Sewer Main Repair/Rehab Priority Lines 495,000 512,500 - - - - SS-00008 2018 Sewer Manhole Restoration/Rehab 45,000 107,625 - - - - SS-00014 - Avenue 13 Interceptor Sewer 400,000 5,125,000 - - 3,201,057 - SS-00011 -Mainberry btwn Howard & Sunset Relocate 450,000 - - - - - S-000012-Schnoor Ave. Trunk Sewer System - 82,000 525,313 - - - -Annual Depreciation Repair 1% of system per year - - 1,470,875 1,507,647 1,545,338 1,583,971 Wastewater Treatment Plant - - - - - -
WWTP20-01 WDR Permit Renewal Project 500,000 - - - - -
CV Salts Compliance - - - - - -
WWTP 10.1 mgd Permit Requirements - 205,000 - - - -
WWTP Nitrification/Denitrification - - - - - -
WWTP Name Plate Deficiency -Influent Lift Station Expansion - - - - 286,991 2,647,495 WWTP Sludge Thickener Class B Solids or digester - - - 215,378 3,642,583 - NexGen Maintenance Management Program - - - - - -
Data Recording and Back-up - - - - - -
Future Projects
4 - - - - - -
Total: CIP Program Costs (Future-Year Dollars) 3,339,500 $ 6,821,375 $ 2,148,528 $ 2,234,548 $ 8,869,137 $ 4,429,463 $

Madera City CouncilApril 6, 2022

Madera City Council
April 6, 2022