Updated 7/15/2022 at 7:30 p.m. Madera City Council Agenda Page 1 of 5 July 20, 2022
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, July 20, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 878 3600 4294#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Jesse Chavez, The Well Church and Madera Rescue Mission PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
Updated 7/15/2022 at 7:30 p.m. Madera City Council Agenda Page 2 of 5 July 20, 2022
PRESENTATIONS:
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – 09/01/21, 02/16/22, 03/02/22, 03/16/22
Recommendation: Approve the City Council Minutes of 09/01/21, 02/16/22, 03/02/22, 03/16/22
B-2 Informational Report on Register of Audited Demands for June 25, 2022 to July 8, 2022 Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Informational Report on Personnel Activity
Recommendation: No Action Required (Report by Wendy Silva) B-4 Contract Award for Request for Proposals (RFP) 202122-13 Account Collection Services to CB Services, Inc.
Recommendation: Adopt a Resolution Awarding the Contract to CB Business Services, Inc. for RFP 202122-13, Account Collection Services (Report by Kingsley Okereke) B-5 Agreement for Design Services for Olive Park
Recommendation: Adopt a Resolution Awarding a Contract under RFQ No. 202122-15 to O’Dell Engineering for design services for Olive Park and Approving a Consultant Services Agreement in the amount of $238,013 (Report by Joseph Hebert)
B-6 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2022/23 Grant Recommendation: Adopt a Resolution Authorizing Submission of an Application to the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2022/23 (Report by Kingsley Okereke)
B-7 Letter of Appreciation for Senator Caballero
Recommendation: Letter of Appreciation to Senator Anna Caballero for her support for the Avenue 13 Sewer Rehabilitation Project (Report by Arnoldo Rodriguez) C. PUBLIC HEARINGS:
C-1 Public Hearing Relating to Potential Increases in Water, Sewer, Storm Drainage and Solid Waste Rates
Recommendation: Staff recommends that the Council take the following actions:
1) Conduct public hearing to receive written protests and public testimony regarding proposed increases in proposed water, sewer, storm drainage and solid waste rate adjustments.
Updated 7/15/2022 at 7:30 p.m. Madera City Council Agenda Page 3 of 5 July 20, 2022
2) Direct staff to tally all valid written protests and report as to whether a majority protest of proposed water, sewer and solid waste exists.
3) Water, Sewer, and Solid Wastes: If a majority protest does not exist relative to water, sewer, and/or solid waste rates, adopt the following resolution(s):
a. Resolution of the City Council of the City of Madera, California, Establishing Monthly Rates to be Charged for Water Furnished by the City for a five-year period and Repealing Resolution 15-156 and all Other Resolutions in Conflict Herewith; and b. Resolution of the City Council of the City of Madera, California, Establishing Monthly Rates to be Charged for Sewer Furnished by the City and Repealing Resolution 15- 157 and All Other Resolutions in Conflict Herewith; and c. Resolution of the City Council of the City of Madera, California, Establishing Monthly Rates to be Charged for Solid Waste Services Furnished by the City and Repealing Resolution 13-76 and All Other Resolutions in Conflict herewith Direct staff to tally the storm drainage ballots and report the results.
4) Storm Drainage: If a majority of the votes approve the adjustment to storm drainage rates, adopt the Resolution Establishing Monthly Rates to be Charged for Storm Drainage Service’s furnished by the City and Repealing Resolution 92-120 and All Other Resolutions in Conflict Herewith (Report by Kingsley Okereke)
C-2 Public hearing to approve the Community Development Block Grant (CDBG) 2022-2023 Action Plan final funding allocations and subrecipient agreements including an updated recommendation of allocated funds towards McNally Park
Recommendation: Conduct a public hearing to receive final public input on the 2022/2023 Action Plan and:
1) Approving a Subrecipient Agreement for Services ($5,000) with Madera Coalition for Community Justice; and
2) Approving a Subrecipient Agreement for Services ($32,500) with Madera Rescue Mission; and
3) Approving a Subrecipient Agreement for Services ($35,400) with O.L.I.V.E. Charitable Organization; and
4) Approving a Subrecipient Agreement for Services ($10,000) with Pequeños Empresarios; and
5) Approving a Subrecipient Agreement for Services ($34,000) with Madera Coalition for Community Justice; and
6) Approving a Subrecipient Agreement for Services ($21,401.50) with City of Madera, Parks & Community Services; and
7) Approving a Subrecipient Agreement for Services ($20,000) with Community Action Partnership of Madera County, Inc.; and
8) Approving a Subrecipient Agreement for services ($25,000) with City of Madera Engineering Department; and
9) Approving a Subrecipient Agreement for Services ($25,000) with City of Madera Public Works Department (Report by Kingsley Okereke)
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C-3 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing to consider any objections to the proposed removal of overgrown weeds and adopt a resolution ordering the abatement of weed nuisances in the City (Report by Dino Lawson) D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Designation of a Stakeholder Group to Participate in a High Road Transition Collaborative for the Community Economic Resiliency Fund Program CERF
Recommendation: Adopt a Resolution to Designate a member to Serve as a Stakeholder for the High Road Transition Collaborative for the Central Valley Community Economic Resiliency Fund Program (CERF) (Report by Arnoldo Rodriguez) D-2 Designation of a Voting Delegate and Alternates for the League of California Cities 2022 Annual Conference
Recommendation: Adopt a Resolution to Designate a Voting Delegate and up to two Alternates for the 2022 League of California Cities’ Annual Business Meeting (Report by Arnoldo Rodriguez)
D-3 Calling for and Giving Notice of the Holding of a General Municipal Election to be Held on November 8, 2022 for the Election of Council Members for Districts 1, 3, and 5; and requesting that the Madera County Clerk Render Specified Election Services Recommendation: Adopt a Resolution calling for and requesting consolidation of the City’s general election with the Statewide election on November 8, 2022, for the election of Council Members for Districts 1, 3, and 5 and that the Madera County Clerk render specified election services relating to the conduct of the election (Report by Alicia Gonzales)
D-4 Provide an Update on the Progress of the Madera Transit Plan and Request Approval to enter into a Phase 2 Agreement with WSP USA, Inc.
Recommendation: Adopt a Resolution Approving the Agreement with WSP USA, Inc. for Phase 2 of the Madera Transit Plan: Outreach and Implementation in the amount of $87,391.24 (Report by Kingsley Okereke)
D-5 Grant Offer for Airport Improvement Program (AIP)
Recommendation: Adopt a Resolution Authorizing the City Manager to execute the Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0144-034- with the Federal Aviation Administration in the amount of $1,172,875 (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS:
E-1 Discussion and Direction regarding a proposed Temporary Sewer Lift Station to serve the Villages at Almond Grove
Recommendation: This report is submitted for Discussion and Direction regarding a proposed Temporary Lift Station for a portion of The Villages at Almond Grove Specific Plan (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
Updated 7/15/2022 at 7:30 p.m. Madera City Council Agenda Page 5 of 5 July 20, 2022
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, August 3, 2022
Wednesday, August 17, 2022
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for July 20, 2022, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:30 p.m. on July 15, 2022. _______________________
Alicia Gonzales, City Clerk