Update 7/29/2022 at 3:00 p.m. Madera City Council Agenda Page 1 of 4 August 3, 2022
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, August 3, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 825 3428 0298#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION:
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
Update 7/29/2022 at 3:00 p.m. Madera City Council Agenda Page 2 of 4 August 3, 2022
PRESENTATIONS:
1. Proclamation Recognizing August as American Muslim Appreciation and Awareness Month INTRODUCTIONS:
1. Introduction of Kristi Johnson, Grants Program Manager
2. Introduction of Will Tackett, Community Development Director A. WORKSHOP:
A-1 2022/23 Budget Workshop (Report by Kingsley Okereke) B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – 4/6/22, 4/18/22
Recommendation: Approve the City Council Minutes of April 6, 2022 and April 18, 2022 B-2 Informational Report on Register of Audited Demands for July 9, 2022 to July 22, 2022 Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to Decide to Adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) B-4 Participation in the Madera County Department of Public Health Emergency Preparedness Subcommittee Hospital Preparedness Program
Recommendation: Adopt a Minute Order Approving a Letter of Participation as a Participating Member in the Madera County Department of Public Health Emergency Preparedness Subcommittee Hospital Preparedness Program and Authorizing the City Manager to sign the letter (Report by Wendy Silva) B-5 Sidewalk Improvements to Maple, Santa Cruz, and Monterey Streets Recommendation: Adopt a Minute Order Approving:
1) Acceptance of the Construction of Sidewalk Improvement – Maple Street – Santa Cruz Street – Monterey Street, CDBG Project No. B19MC060053, City Project No. R-84 2) The Recording of Notice of Completion
3) The Release of Retention 35 Days after Recording of the Notice of Completion (Report by Keith Helmuth)
B-6 Engineering Design Services for Bid Package 3 Sidewalk Improvements at Various Locations Recommendation:
1) Adopt a Resolution Approving a Consultant Services Agreement with O’Dell Engineering in the amount of $402,344 for Engineering Design Services for Bid Package Update 7/29/2022 at 3:00 p.m. Madera City Council Agenda Page 3 of 4 August 3, 2022
3 Sidewalk Improvements at Various Locations, City Project R-94, AHSC Project No. 19- AHSC-12760;
2) Adopt A Resolution Appropriating $450,000 to Fiscal Year 2022/23 Capital Projects, City Project R-94, AHSC Project No. 19-AHSC-12760 (Report by Keith Helmuth) B-7 Amendment No. 2 to the Lease Agreement between the City and Madera Cab Company Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Lease Agreement between the City and Madera Cab Company for the use of office space at the Madera Intermodal Transit Center (Report by Kingsley Okereke) B-8 Federal Transit Administration Grant Application for Transit Capital Assistance Recommendation: Adopt a Resolution Authorizing Submittal of a Federal Transit Administration (FTA) Section 5307 Grant Application in the amount of $698,053 (Report by Kingsley Okereke)
B-9 Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02) Final Map and Improvement Agreement and Initiation of Annexation Proceedings into Landscape Maintenance District Recommendation: Staff recommends that the Council:
1) Adopt a Resolution:
a. Approving the Final Map for the Vineyard Estates Phase III-A Subdivision b. Approving Improvement Agreement for the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02)
c. Authorizing staff to record the Final Map and Improvement Agreement d. Accepting the Dedication of Land for Public Use
2) Adopt a Resolution:
Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into City of Madera Landscape Maintenance District Zone of Benefit 27B, to Review the Improvements and Assessments for Fiscal year 2023/24, and Setting a Public Hearing (Report by Keith Helmuth)
B-10 Consideration of a Minute Order Acceptance of a Fee Waiver to UFW Foundation Recommendation: Adopt a Minute Order Approving a Fee Waiver to the UFW Foundation for the Rental of the Rotary Park Facilities regarding the “Farm Worker March for the Governor Signature: AB-1283” (Report by Joseph Hebert) C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Engineering Design Services for the Westberry Bridge at the Fresno River Recommendation:
1) Adopt a Resolution Approving an Engineering Consultant Services Agreement with Cornerstone Structural Engineering Group Inc. for a fee of $1,015,144 for Engineering Design Services for the Westberry Bridge and 10% Contingency 2) Adopt a Resolution Appropriating $1,250,000 in the Fiscal Year 2022/23 Capital Projects Budget for the project (Report by Keith Helmuth) D-2 Franchise Agreement with Mid Valley Disposal for the Collection, Transportation, and Recycling of Solid Waste Services
Update 7/29/2022 at 3:00 p.m. Madera City Council Agenda Page 4 of 4 August 3, 2022
Recommendation: Adopt a Resolution Approving the Proposed Agreement with Mid Valley Disposal for the Collection, Transportation, and Recycling of Solid Waste Services (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, August 17, 2022
Wednesday, September 21, 2022
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for August 3, 2022, near the front entrances of City Hall and on the City’s website www.madera.gov at 3:00 p.m. on July 29, 2022. _______________________
Alicia Gonzales, City Clerk