Item: B-1
Minutes for: 08/03/2022
Adopted: 11/16/2022
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council August 3, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 825 3428 0298#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Interim Director of Financial Services Kingsley Okereke, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Interim Director of Parks and Community Services Joseph Hebert, Police Lieutenant Mark Trukki, Cal Fire Battalion Chief Chris Reneau, Community Development Director Will Tackett, Senior Civil Engineer Steve Bettencourt, Assistant Engineer Alexis Raymundo, Financial Services Manager Anthony Forestiere, Water System Supervisor John Botwright and Communication Specialist Joseph Carrello.
INVOCATION: Mayor Pro Tem Evans
PLEDGE OF ALLEGIANCE: Councilmember Villegas
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY MAYOR PRO TEM VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:
NONE.
City Council Minutes
City of Madera
205 W, 4'h Street August 3, 2022
Madera, CA 93637
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Madera Community Hospital (MCH) Chief Executive Officer (CEO) Karen Paolinelli introduced MCH Board Members: Chairperson Deidra DiSilva, Vice Chairperson Stell Manfredi, and Executive Members of the Board Don Warnock and Monty Pistoresi. Ms. Paolinelli also introduced Mark Foote MCH Chief Financial Officer (CFO).
Ms. Paolinelli stated they are requesting that the City of Madera give some of their America Rescue Relief Funds to MCH. She stated that the County of Madera gave MCH $1,000,000 (1 Million) and asked that the City of Madera consider giving them that amount also.
Mr. Manfredi stated that they are in the process of affiliating with Saint Agnes Medical Center. They ask that the City Council agenda this request for $1 Million on their next meeting agenda.
Mr. Latif thanked Council for proclaiming that August was American Muslim Appreciation Month.
No further Public Comment was presented. Public Comment was closed.
WRITTEN COMMUNICATIONS: None
PRESENTATIONS:
1. Proclamation Recognizing August as American Muslim Appreciation and Awareness Month INTRODUCTIONS:
1. Introduction of Kristi Johnson, Grants Program Manager
2. Introduction of Will Tackett, Community Development Director A. WORKSHOP:
A-1 2022/23 Budget Workshop (Report by Kingsley Okereke) B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:
NONE. ABSTAIN: NONE.
City of Madera City Council Minutes
205 W. 4'h Street August 3, 2022
Madera, CA 93637 Page 2 of 7
B-1 Minutes - 4/6/22, 4/18/22
Recommendation: Approve the City Council Minutes of April 6, 2022 and April 18, 2022 B-2 Informational Report on Register of Audited Demands for July 9, 2022 to July 22, 2022 Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to Decide to Adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) RES 22-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY
COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR A PERIOD OF
THIRTY DAYS
B-4 Participation in the Madera County Department of Public Health Emergency Preparedness Subcommittee Hospital Preparedness Program
Recommendation: Adopt a Minute Order Approving a Letter of Participation as a Participating Member in the Madera County Department of Public Health Emergency Preparedness Subcommittee Hospital Preparedness Program and Authorizing the City Manager to sign the letter (Report by Wendy Silva) B-5 Sidewalk Improvements to Maple, Santa Cruz, and Monterey Streets Recommendation: Adopt a Minute Order Approving:
1) Acceptance of the Construction of Sidewalk Improvement - Maple Street - Santa Cruz Street - Monterey Street, CDBG Project No. B19MC060053, City Project No. R-84 2) The Recording of Notice of Completion
3) The Release of Retention 35 Days after Recording of the Notice of Completion (Report by Keith Helmuth)
B-6 Engineering Design Services for Bid Package 3 Sidewalk Improvements at Various Locations Recommendation:
1) Adopt a Resolution Approving a Consultant Services Agreement with O'Dell Engineering in the amount of $402,344 for Engineering Design Services for Bid Package 3 Sidewalk Improvements at Various Locations, City Project R-94, AHSC Project No. 19- AHSC-12760;
2) Adopt A Resolution Appropriating $450,000 to Fiscal Year 2022/23 Capital Projects, City Project R-94, AHSC Project No. 19-AHSC-12760 (Report by Keith Helmuth) RES 22-118 A RESOLUTION APPROVING A CONSULTANT SERVICES AGREEMENT WITH O'DELL ENGINEERING IN THE AMOUNT OF $402,344 FOR ENGINEERING DESIGN SERVICES FOR BID PACKAGE 3 SIDEWALK IMPROVEMENTS AT City of Madera City Council Minutes
205 W. 4t' Street August 3, 2022
Madera, CA 93637 Page 3 of 7
VARIOUS LOCATIONS, CITY PROJECT R-94, AHSC PROJECT NO. 19-AHSC- 12760
RES 22-119 A RESOLUTION APPROPRIATING $450,000 TO FISCAL YEAR (FY) 2022/23 CAPITAL PROJECTS CITY PROJECT R-94, AHSC PROJECT NO. 19-AHSC-12760 B-7 Amendment No. 2 to the Lease Agreement between the City and Madera Cab Company Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Lease Agreement between the City and Madera Cab Company for the use of office space at the Madera Intermodal Transit Center (Report by Kingsley Okereke) RES 22-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE LEASE AGREEMENT
BETWEEN THE CITY AND MADERA CAB COMPANY FOR THE USE OF OFFICE
SPACE AT THE MADERA INTERMODAL TRANSIT CENTER
B-8 Federal Transit Administration Grant Application for Transit Capital Assistance Recommendation: Adopt a Resolution Authorizing Submittal of a Federal Transit Administration (FTA) Section 5307 Grant Application in the amount of $698,053 (Report by Kingsley Okereke)
RES 22-121 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT
ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED
STATES DEPARTMENTOFTRANSPORTATION, FOR FEDERAL
TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53; TITLE 23, UNITED STATES CODE, OR OTHER FEDERAL STATUTES
ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION
B-9 Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02) Final Map and Improvement Agreement and Initiation of Annexation Proceedings into Landscape Maintenance District Recommendation: Staff recommends that the Council:
1) Adopt a Resolution:
a. Approving the Final Map for the Vineyard Estates Phase III-A Subdivision b. Approving Improvement Agreement for the Vineyard Estates Phase III-A c. Authorizing staff to record the Final Map and Improvement Agreement d. Accepting the Dedication of Land for Public Use
2) Adopt a Resolution:
Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into City of Madera Landscape Maintenance District Zone of enefit 27B, to Review the Improvements and Assessments for Fiscal vear 2023/2 nd Setting a Public Hearing (Report by Keith Helmuth
RES 22-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING THE FINAL MAP FOR THE VINEYARD ESTATES City of Madera City Council Minutes
205 W. 4'h Street August 3, 2022
Madera, CA 93637 Page 4 of 7
PHASE III-A SUBDIVISION (TRACT NO. 21-S-02) AND IMPROVEMENT
AGREEMENT (AGREEMENT) AND ACCEPTNG DEDICATIONS FOR PUBLIC USE
RES 22-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA INITIATING PROCEEDINGS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR THE ANNEXATION OF PROPERTY INTO
CITY OF MADERA LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONE OF BENEFIT 278, TO REVIEW THE IMPROVEMENTS AND ASSESSMENTS FOR FISCAL YEAR 2023-2024, AND SETTING A PUBLIC HEARING
B-10 Consideration of a Minute Order Acceptance of a Fee Waiver to UFW Foundation Recommendation: Adopt a Minute Order Approving a Fee Waiver to the UFW Foundation for the Rental of the Rotary Park Facilities regarding the "Farm Worker March for the Governor Signature: AB-1283" (Report by Joseph Hebert) C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Engineering Design Services for the Westberry Bridge at the Fresno River Recommendation:
1) Adopt a Resolution Approving an Engineering Consultant Services Agreement with Cornerstone Structural Engineering Group Inc. for a fee of $1,015,144 for Engineering Design Services for the Westberry Bridge and 10% Contingency 2) Adopt a Resolution Appropriating $1,250,000 in the Fiscal Year 2022/23 Capital Projects Budget for the project (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE.
RES 22-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A CONSULTANT SERVICES AGREEMENT WITH
CORNERSTONE STRUCTURAL ENGINEERING GROUP, INC IN THE AMOUNT OF$ 1,015,144.00 FOR ENGINEERING DESIGN SERVICES FOR THE WESTBERRY BRIDGE PROJECT, CITY PROJECT B-02
RES 22-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, APPROPRIATING $1,250,000.00 TO THE CITY OF MADERA FISCAL YEAR (FY) 2022/23 CAPITAL PROJECTS BUDGET FOR THE WESTBERRY BRIDGE
PROJECT (PROJECT) AT THE FRESNO RIVER
D-2 Franchise Agreement with Mid Valley Disposal for the Collection, Transportation, and Recycling of Solid Waste Services
City of Madera City Council Minutes
205 W. 4th Street August 3, 2022
Madera, CA 93637 Page 5057
Recommendation: Adopt a Resolution Approving the Proposed Agreement with Mid Valley Disposal for the Collection, Transportation, and Recycling of Solid Waste Services (Report by Arnoldo Rodriguez)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE.
RES 22-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ("City"), APPROVING A FRANCHISE AGREEMENT WITH MID VALLEY DISPOSAL ("Franchisee") FOR SOLID WASTE AND RECYCLING
SERVICES AND AUTHORIZING THE MAYOR TO SIGN THE FRANCHISE
AGREEMENT ON BEHALF OF THE CITY
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Councilwoman Gallegos congratulated Council Member Montes for being named Employee of the Quarter for the City of Fresno. she highlighted Madera Unified Superintendent's praises of the city at the "We Believe Conference" and the efforts on making Madera a thriving community in which people want to live and learn. Regarding a public comment made by Madera Community Hospital, in which $1,000,000 in ARPA funds was requested to be allocated to their organization, Council Member Gallegos directed Staff to obtain financial reports and for this matter be placed on a future agenda for review.
Councilmember Montes had nothing to report.
Councilmember Rodriguez had nothing to report.
Mayor Pro Tem Evans requested for Juneteenth, June 19'h to be citywide annual holiday for Staff and the matter was approved for further discussion at a future meeting.
Councilwoman Mejia had nothing to report.
Councilmember Villegas had nothing to report.
Mayor Garcia acknowledged Madera Ford for their dedication to the local community and for allowing him to participate in their annual back-to-school backpack giveaway that provided 200 children with backpacks filled with classroom essentials.
City of Madera City Council Minutes
205W. 4th Street August 3, 2022
Madera, CA 93637 Page 6 of 7
G. CLOSED SESSION: None
ADJOURNMENT: Meeting was adjourned at 7:54 p.m.
UPCOMING MEETING DATES:
• Wednesday, August 17, 2022
• Wednesday, September 21, 2022
CONSISTENCY WITH THE VISION MADERA 2025 PLAN
Approval of the minutes is not addressed in the vision or action plans; the requested action is also not in conflict with any of the actions or goals contained in that plan.
ALICIA GONZALES, dity Clerk
Zelda seon
MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk
SLY OF MADER,
PCORPORATES
* : March 27, 1907 *
CALIFORNIA THIE
ПІТНІ!
City of Madera City Council Minutes
205 W, 4th Street August 3, 2022
Madera, CA 93637 Page 7 of 7