Agenda packet — Madera City Council, August 24, 2022 (part 2 of 2)

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
7000-Vehicles and Equipment 36,435 16,531 45,000 39,194 27,866 - Total 60-Capital Outlay ($46,274) ($10,199) $45,000 $39,194 $27,866 $0 61-Depreciation
6600-Depreciation / Replacement - 5,222 ----
Total 61-Depreciation $0 $5,222 $0 $0 $0 $0
63-Transfer Out
8200-Transfer Out - 50,000 - - - 50,000
8220-Transfers Out - Insurance Rese - 7,724 7,878 7,878 7,878 8,036 Total 63-Transfer Out $0 $57,724 $7,878 $7,878 $7,878 $58,036 Total Expenses $802,840 $749,253 $886,178 $1,041,127 $972,946 $961,971 Total 30701240-Fleet Maintenance Net
S l /(D fi it)
$133,026 $209,494 $90,066 $93,494 $161,553 $28,154
2022/2023 Operating Budget | City of Madera 279

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
38-Local Grnt &Donation
4447-SJVAPCD Grant - 99,363 16,800 - - -
Total 38-Local Grnt &Donation $0 $99,363 $16,800 $0 $0 $0 40-Interfund Charges
4351-Interfund Chg VehiReplacePool 860,347 818,676 935,813 935,813 935,813 1,072,501 Total 40-Interfund Charges $860,347 $818,676 $935,813 $935,813 $935,813 $1,072,501 47-Gains & Proceeds
4671-Sale of Real and Personal Prop 19,719 -----
Total 47-Gains & Proceeds $19,719 $0 $0 $0 $0 $0
Total Revenues $880,066 $918,039 $952,613 $935,813 $935,813 $1,072,501 60-Capital Outlay
6602-Capitalized Asset Contra Accou (361,863) (581,220) - (814,277) - - 6603-CIP Offset (30,588) 144,168 ----
7000-Vehicles and Equipment 400,891 436,306 1,472,593 1,466,832 1,100,000 1,382,000 Total 60-Capital Outlay $8,440 ($746) $1,472,593 $652,555 $1,100,000 $1,382,000 61-Depreciation
6600-Depreciation / Replacement 525,347 495,823 ----
Total 61-Depreciation $525,347 $495,823 $0 $0 $0 $0
Total Expenses $533,787 $495,077 $1,472,593 $652,555 $1,100,000 $1,382,000 Total 30701250-Fleet Acquisition Net Surplus/
(D fi it)
$346,279 $422,962 ($519,980) $283,258 ($164,187) ($309,499) City of Madera | 2022/2023 Operating Budget 280
Fleet Acquisition

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
40-Interfund Charges
4352-Interfund Chg VehiMaint/ICR 31,759 32,549 35,150 35,148 35,150 39,141 Total 40-Interfund Charges $31,759 $32,549 $35,150 $35,148 $35,150 $39,141 Total Revenues $31,759 $32,549 $35,150 $35,148 $35,150 $39,141 53-Materials & Services
6425-Vehicle Fuel, Supplies & Maint 1,449 1,743 1,470 3,535 3,280 3,747 6532-Maintenance/Other Supplies 28 100 300 129 130 300
Total 53-Materials & Services $1,477 $1,843 $1,770 $3,664 $3,410 $4,047 54-Interfund Charges
6907-Interfund Chg Vehicle Replace 14,747 14,567 17,547 17,547 17,547 17,547 6908-Interfund Chg Vehicle Maint. 14,571 15,692 15,159 15,159 15,159 15,372 Total 54-Interfund Charges $29,318 $30,259 $32,706 $32,706 $32,706 $32,919 Total Expenses $30,795 $32,102 $34,476 $36,370 $36,116 $36,966 Total 30701260-Fleet Motor Pool Net Surplus/
(D fi it)
$964 $447 $674 ($1,222) ($966) $2,175
2022/2023 Operating Budget | City of Madera 281
Fleet Motor Pool

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
34-Interest
4162-Interest Income - - 978 - - 980
Total 34-Interest $0 $0 $978 $0 $0 $980
40-Interfund Charges
4346-Interfund Chg Cost Distributio - - - - - 1,100,000 4348-Interfund Chg AdminOH/ICR 1,026,082 2,772,804 1,026,082 1,026,458 1,026,082 1,026,458 Total 40-Interfund Charges $1,026,082 $2,772,804 $1,026,082 $1,026,458 $1,026,082 $2,126,458 48-Refunds
4659-Refunds and Reimbursements 50,125 3,434 3,340 - - - Total 48-Refunds $50,125 $3,434 $3,340 $0 $0 $0
49-Transfers In
4355-Transfer-In 660,182 - 660,182 660,182 660,182 -
Total 49-Transfers In $660,182 $0 $660,182 $660,182 $660,182 $0 Total Revenues $1,736,389 $2,776,238 $1,690,582 $1,686,640 $1,686,264 $2,127,438 50-Salaries & Benefits
5000-Salaries / Full-Time 565,396 559,529 552,716 534,383 534,383 580,780 5005-Salaries / Part-time 4,400 - 4,532 - - -
5100-Salaries / Overtime 722 845 2,000 4,359 4,360 5,000 5105-Salaries - Leave Payout - 765 - 1,389 - -
5110-Salaries/Uniform Pay 2,150 2,150 1,500 1,900 1,900 1,900 5300-Public Employees Retirement Sy - 3 69,279 65,577 65,577 69,998 5302-Long Term Disability Insurance 1,824 1,785 1,743 1,722 1,722 1,739 5303-Life Insurance Premiums 653 640 581 574 575 580
5304-Workers Compensation Insurance 56,530 57,405 49,923 52,834 52,693 55,492 5305-Medicare Tax- Employer's Share 25 24 8,499 8,349 8,329 8,891 5306-Unfunded Accrued Liability 101,248 120,104 132,332 134,170 134,170 145,214 5307-Deferred Comp/Part-Time 165 - 170 - - -
5308-Deferred Compensation/Full-tim - 1 23,213 22,000 22,000 26,132 5309-Unemployment Insurance 1,953 1,464 1,426 1,183 1,184 1,198 5310-Section 125 Benefit Allow. 168,783 148,241 140,739 154,735 154,735 211,718 6779-Pension Expense-GASB 68 63,243 13,340 ----
Total 50-Salaries & Benefits $1,067,449 $1,008,825 $988,653 $983,175 $981,628 $1,108,642 53-Materials & Services
6401-Gas and Electric Utilities 364,557 154,724 275,950 321,724 325,000 300,000 6402-Telephone & Fax Charges 2,660 6,129 5,000 9,277 10,000 8,652 6416-Office Supplies/Expendable 739 249 400 648 650 600 6425-Vehicle Fuel, Supplies & Maint 8,303 5,064 8,428 9,214 8,000 9,767 6440-Contracted Services 50,842 50,058 51,604 51,953 52,000 50,600 6530-Conference/Training/Ed 5,083 2,837 5,159 6,526 6,600 7,000 6532-Maintenance/Other Supplies 5,307 7,089 5,387 9,766 10,500 8,000 Total 53-Materials & Services $437,491 $227,386 $351,928 $409,108 $412,750 $384,619 54-Interfund Charges
6902-Interfund Chg Central Supply 3,075 3,332 3,075 3,980 4,000 - 6903-Interfund Chg Cost Distrib 1 - 1 - - -
6904-Interfund Chg Admin OH 83,682 77,697 83,682 77,697 83,682 77,697 6907-Interfund Chg Vehicle Replace 14,394 11,700 15,494 15,494 15,494 18,994 6908-Interfund Chg Vehicle Maint. 20,902 18,400 26,408 26,408 26,408 31,509 6918-Interfund Chg Comp Maint 36,730 36,080 36,730 36,730 36,730 51,796 6920-Interfund Chg Computer Replace 7,816 7,816 7,816 7,816 7,816 13,843 6923-Interfund Chg Software 1,682 716 1,682 - 1,682 -
6924-Interfund Chg Motor Rental 1,538 - 1,879 1,879 1,879 1,992 Total 54-Interfund Charges $169,820 $155,741 $176,767 $170,004 $177,691 $195,831 55-Functional Expenses
6533-Street Signs 39,987 67,853 100,226 111,123 100,000 70,000 Total 55-Functional Expenses $39,987 $67,853 $100,226 $111,123 $100,000 $70,000 City of Madera | 2022/2023 Operating Budget 282
Facilities Maintenance

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
61-Depreciation
6600-Depreciation / Replacement 1,263 1,263 ----
Total 61-Depreciation $1,263 $1,263 $0 $0 $0 $0
63-Transfer Out
8210-Transfers Out/Debt Service 35,323 61,631 35,323 35,323 35,323 87,877 8220-Transfers Out - Insurance Rese - 15,249 15,553 15,553 15,553 15,865 Total 63-Transfer Out $35,323 $76,880 $50,876 $50,876 $50,876 $103,742 Total Expenses $1,751,333 $1,537,948 $1,668,450 $1,724,286 $1,722,945 $1,862,834 Total 30710000-Facilities Maintenance Net
S l /(D fi it)
($14,944) $1,238,290 $22,132 ($37,646) ($36,681) $264,604 2022/2023 Operating Budget | City of Madera 283

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Department Summary
The Information Services (IS) Department operates under the direct leadership of the City Manager. The IS department centrally manages the City's Information and Technology assets, planning, support, and alignment of the City’s
technology infrastructure with departmental business needs and requirements.

The mission of IS department is to connect employees within the City government and to connect residents to their
government. The department strives to promote the
effectiveness and efficiency of government and build stronger connections through reliable and secure infrastructure and applications, responsive service delivery, and greater
transparency of information.

Responsibility
The IS department provides the organizational support
necessary to:
 Maintain the computer, network, and phone system.
 Build a strong, secure internal network.
 Provide proactive infrastructure planning,
replacement, and upgrading.
 Provide high‐level technical problem solving and
troubleshooting.
2022/2023 Operating Budget | City of Madera 285
Information Services Department
 Provide digital resource management and security of
those resources.
 Ensure that everyone has the technical resources
they need to do their job effectively.
 Provide clear and concise information to the
community, via public applications and customer
portals.

Hardware maintained by IS:
 13 Server Rooms
 85 Servers/Virtual Servers
 35 Network Switches
 14 Phone Switches
 27 Battery Backups
 Five Firewalls
 Three Routers
 200 Mobile Devices
 300 Workstations\Tablets
 Two Large Data Storage Clusters
 250 Desk phones
 30 Access Points
 80 Security Cameras
Software maintained by IS:
 Munis enterprise resource planning software
 Microsoft users accounts
 Office 365 accounts
 Adobe PDF enterprise software
 Zoom video communication
 GIS mapping software
 AutoCAD and Engineering software
 System backups
 Virus protection
 Public safety software support
 Network monitoring software
 Multiple department‐specific applications
KeyAccomplishments
Overview of accomplishments in FY 2021/22:
 Designed and implemented a hybrid virtual City
Council meeting system whereby participants can
participate both onsite and virtually along with
allowing public comment.
 Responded to COVID‐19 by deploying Microsoft
surface computer kits for home use. This included
dual monitors with video conferencing capability and
a docking station that will allowing staff to have full functionality at home and at work interchangeably.
 Started the transition of all possible City staff to a transient workforce whereby jobs can be completed
from remote locations if necessary and thereby
lessen the impact of a future evacuation crisis.
 Built and deployed additionalremote camera systems
for Police video monitoring that can be deployed at
almost any location.
 Refined configuration of a new network monitoring
system, critical network tools, and help desk software
systems to decrease response times for computer,
server, and network issues.
 Implemented Anti‐Phishing training for computer
users with periodic testing. This reduced the malware
exposure rate from approximately 20% to under 1%.
 Started the implementation of the Munis Customer
Self Service and Munis Incident Management Portal
City of Madera | 2022/2023 Operating Budget 286
to allow the public to interact directly with City
departments to pay bills, report issues such as animal
control complaints or potholes, and many more
features.
 Started the implementation of installing security
cameras for Engineering, the Airport, Public Works,
and City Hall.
 Replaced the aging Munis cluster hardware with a
new improved cluster model and used the old
hardware for redundant off‐site backups.
 Virtualized four of the City's five Domain Controllers and reduce the amount of hardware required to save
upgrade costs.
 Replaced Servers for aging hardware in Public Works,
Parks, and the Police Department.
 Added additional software tools for Planning and
Engineering to increase staff effectiveness and make
remote work more seamless.
 Implemented additional network security measures,
including increasing storage backup storage
protection, additional firewall monitoring, and
reducing network intrusion exposure.
 Supported City departments in all aspects of their
technology needs in a timely and effective manner.

Goals & Performance Measures
The following IS Department strategic projects are the main goals for this year (FY 2022/23). They either enable better service delivery citywide, mitigate a potentially critical issue, or create the potential for significant citywide savings.

Information Services plans to achieve the following:
 Finalize the implementation of the Munis Customer
Self Service and MunisIncident Management to allow
the public to interact directly with City departments
to pay bills, report issues such as animal control
complaints, potholes, and many more features.
 Finalize the implementation of installing security
cameras for Engineering, the Airport, Public Works,
and City Hall.
 Upgrade Munis to the latest available software
version via their product roadmap, work through any
issues, and maintain a current patching schedule
going forward.
 Finalize the implementation of a geographic
information system server for use with the Munis ERP
programs and enable staff to maximize the use of the
field worker apps that are part of the new ERP
software.
 Implement A.I. Intrusion detection security software
to for increased protection from cyberattacks.
 Finalize the transition of all possible City staff to a transient workforce whereby jobs can be completed
from remote locations if necessary and thereby
lessen the impact of a future evacuation crisis.
 Protect the Wastewater and Water department
servers with hardware firewalls for increased
security, along with allowing remote view access.
 Explore better securing city buildings with physical
keycard access at City Hall.
 Server replacements for aging hardware in Public
Works and the Police Department.
 Partial replacement of the aging phone system to a
new system the is more computer integrated and will
provide better offsite connectivity.
 Continue to add additional security cameras at Public Works, and other City facilities.
 Research and implement the best practicesrelated to
information services and innovation in both software
and hardware.
 Recommend new technology that will help support
the City’s service delivery and communication with
the public.
 Continue to support City departments with all aspects of their technology needs in a timely and effective
manner.
2022/2023 Operating Budget | City of Madera 287
Department Fund Summary
The Information Services Department is responsible for two distinct budgets:

Computer Operations and Maintenance
The Computer Operations and Maintenance budget provide
for servicing and maintenance of all technological equipment owned by the City. All City departments are supported by minimizing costs, maximizing uptime, the regular refreshing of equipment, updating ofsoftware, and the use ofsupport tools.

Computer and Equipment Replacement
The Information Systems Computer and Equipment
Replacement budget is a fully‐funded internal service fund. All current Information Services equipment has been inventoried, assigned a replacement value, and assigned a replacement lifecycle. This will ensure that costs are allocated to departments correctly and that all IS assets will be funded and regularly replaced. A replacement fund is maintained to ensure funds are available when needed. Pro‐rated annual contributions are made by the departments to this fund based on capital cost and expected life of the equipment.

Methods of Maximizing City Funds
With the constantly changing nature of technology, it is imperative that the department focuses not only on new
technology but on maximizing the actual return of value for expenditures as the technology is implemented.

Information Services are applying the following methods for maximizing value in the 2022/23 FY:
 Repurposing old servers for non‐critical applications. (Approximate savings of $50,000)
 Refreshing and repurposing desktops for computer
labs and low‐use computers. (Approximate savings of
$30,000)
 In‐house design and buildout of remote camera
solution. (Approximate savings of $30,000)
 General In‐house design, installation, repair, and
upgrades (Approximate savings of $20,000 ‐ $30,000)
 Self‐warranties on serviceable and non‐critical
equipment (Approximate savings of $35,000)
 Reusing the Storage Area Network for fast off‐site
backups (Approximate savings of $50,000)
 Competitive bidding and individualized quotes
(Approximate savings of $100,000 ‐150,000)
 Routine preventative maintenance (Savings are
undeterminable)
 Preventative user phishing training, timely security
patches, A.I. Virus Protection, and Firewall
configuration updating. (Savings are undeterminable
and substantial)
 Timing purchases to stock availability and anticipated market fluctuations. (Approximate savings of
$25,000)
 Designed and implementing a hybrid virtual City
Council meeting system for a fraction of the cost that
other cities are spending for the same functionality.
(Approximate savings of $235,000)
Department Staffing & Structure
The Information Services Manager is a department head level position and reports directly to the City Manager. All other members of the Information Services Department report
directly to the Information Services Manager. The other positions include two Network Administrators and two
Network Technicians.

City of Madera | 2022/2023 Operating Budget 288

Actual Actual Budgeted 11Mo Actual Projection Budgeted
2019/20 2020/21 2021/22 2021/22 2021/22 2022/23
40-Interfund Charges
4350-Interfund Chg Computer Replace 1,312,910 1,931,605 1,312,910 1,309,287 1,309,288 1,372,688 Total 40-Interfund Charges $1,312,910 $1,931,605 $1,312,910 $1,309,287 $1,309,288 $1,372,688 Total Revenues $1,312,910 $1,931,605 $1,312,910 $1,309,287 $1,309,288 $1,372,688 50-Salaries & Benefits
5000-Salaries / Full-Time 348,122 331,798 326,514 330,754 330,400 342,194 5005-Salaries / Part-time 12,702 - 13,084 - - -
5100-Salaries / Overtime 7,577 2,775 5,000 4,576 4,576 6,000 5105-Salaries - Leave Payout 8,705 1,000 4,441 3,629 3,629 - 5200-Salaries - Auto & Expense Allo 891 879 900 900 900 900 5300-Public Employees Retirement Sy 42,396 43,853 41,907 41,792 41,756 42,357 5302-Long Term Disability Insurance 32 40 1,061 1,059 1,058 1,061 5303-Life Insurance Premiums 7 9 291 262 262 291
5304-Workers Compensation Insurance 868 1,134 29,835 35,718 35,682 32,105 5305-Medicare Tax- Employer's Share 5,649 5,087 4,998 5,179 5,175 5,289 5306-Unfunded Accrued Liability 67,787 81,417 88,598 88,129 88,129 95,257 5307-Deferred Comp/Part-Time 458 - 472 - - -
5308-Deferred Compensation/Full-tim 159 219 8,655 8,583 8,583 9,743 5309-Unemployment Insurance - 1 700 588 587 588
5310-Section 125 Benefit Allow. 80,069 72,719 69,579 74,477 74,477 84,080 6779-Pension Expense-GASB 68 40,942 8,683 ----
Total 50-Salaries & Benefits $674,825 $607,732 $596,035 $595,646 $595,214 $619,865 53-Materials & Services
6402-Telephone & Fax Charges 8,088 10,572 8,500 7,701 7,800 7,152 6416-Office Supplies/Expendable 983 65 750 722 2,182 750 6420-Mileage Reimbursements - - - - - 200
6425-Vehicle Fuel, Supplies & Maint 89 96 - 50 50 53
6440-Contracted Services 214,365 231,476 214,400 215,043 216,000 240,150 6530-Conference/Training/Ed 4,954 6,125 5,250 3,775 3,775 5,500 6532-Maintenance/Other Supplies 10,622 - 2,176 1,767 1,850 2,000 Total 53-Materials & Services $241,245 $249,192 $231,076 $229,058 $231,657 $255,805 54-Interfund Charges
6900-Interfund Chg Facility Maint. 14,510 13,972 14,510 14,510 14,510 14,510 6902-Interfund Chg Central Supply 43 - 43 - - -
6904-Interfund Chg Admin OH 64,485 59,873 64,485 59,873 64,485 59,873 6907-Interfund Chg Vehicle Replace 1,400 1,400 1,867 1,867 1,867 1,867 6908-Interfund Chg Vehicle Maint. 1,888 2,033 1,964 1,964 1,964 1,992 6918-Interfund Chg Comp Maint 21,681 21,297 21,681 21,681 21,681 - 6920-Interfund Chg Computer Replace 6,709 6,709 6,709 6,709 6,709 - 6923-Interfund Chg Software 2,640 1,124 2,640 - - -
6924-Interfund Chg Motor Rental - 1,685 132 132 132 141 Total 54-Interfund Charges $113,356 $108,093 $114,031 $106,736 $111,348 $78,383 60-Capital Outlay
6602-Capitalized Asset Contra Accou (102,458) (110,672) - (38,147) - - 7000-Vehicles and Equipment 206,736 159,873 240,332 242,597 240,332 289,500 7025-Software Cost 104,908 62,091 81,600 81,701 74,000 104,500 Total 60-Capital Outlay $211,270 $179,538 $321,932 $286,151 $314,332 $394,000 61-Depreciation
6600-Depreciation / Replacement 76,313 86,786 ----
Total 61-Depreciation $76,313 $86,786 $0 $0 $0 $0
63-Transfer Out
8220-Transfers Out - Insurance Rese - 9,899 10,097 10,097 10,097 10,299 Total 63-Transfer Out $0 $9,899 $10,097 $10,097 $10,097 $10,299 Total Expenses $1,317,009 $1,241,240 $1,273,171 $1,227,688 $1,262,648 $1,358,352 Total 30720000-Computer Acquisition/Maint.

N t S l /(D fi it)
($4,099) $690,365 $39,739 $81,599 $46,640 $14,336
2022/2023 Operating Budget | City of Madera 289
Computer Acquisition/Maint.

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City of Madera | 2022/2023 Operating Budget 290
CITY
DEBT
Debt Service
The City Council established a Debt Management Policy on October 18, 2017 by adopting Resolution 17‐163. The Debt Policy provides guidance in the issuance and management of debt and compliance with Government Code (GC) 8855(i). Consistent with the requirements of GC 8855(i), the policy includes the purpose of the debt, type of debt that may be issued, relation of the debt to the capital improvement plan (if applicable), policy goals and internal control procedures to ensure that the proceeds of the debt issuance will be directed to the intended use.

The policy provides guidance for maintaining sound financial position while designing the debt issuance. The goals of the policy include ensuring flexibility in response to future service demands, changing revenue streams, fluctuations in operating expenses and meeting capital improvement objectives. Long‐term debt may be issued to finance or refinance the construction, acquisition, and rehabilitation of capital improvements, equipment, and land. All debt must be approved by the City Council. Short‐term debt may be issued for operational cash flow or short‐lived assets. The issuance of debt must not constitute an unreasonable burden to taxpayers, ratepayers or constituents.

A summary of the City’s debt service obligations due during the fiscal year 2023 and included in this budget is presented Schedule A below. A detailed discussion of each of the related debt obligations are presented in the City’s audited Annual Comprehensive Financial Report. A copy can be viewed online at the city website. A hard copy is available at the City Clerk’s office in City Hall.

Summary of CityDebt Service For Fiscal Year 2023 (ScheduleA) Fund Issuance Principal Interest Total
General Fund 2019 Solar Energy Lease $810,000 $505,220 $1,315,220 General Fund 2018 Police Facility Loan $114,400 $10,648 $125,048 General Fund 2019 LRBs (Fire Station) $145,000 $162,600 $307,600 Total General $1,069,400 $678,468 $1,747,868
Water
Enterprise
2015 Water/Wastewater
Refunding Revenue Bonds
$ 85,000 $57,905 $142,905
Water
Enterprise
2019 Water Refunding
Revenue Bonds
$435,546 $203,439 $638,985
Total Water $520,546 $261,344 $781,890
Sewer
Enterprise
2021 BBVA Loan $379,000 $142,443 $521,443
Sewer
Enterprise
2015 Water/Wastewater
Refunding Revenue Bonds
$1,210,000 $801,605 $2,011,605
Total Sewer $1,589,000 $944,048 $2,533,048
City of Madera | 2022/2023 Operating Budget 292
Airport
Enterprise
2007 Hangar Loan $27,180 $1,300 $28,480
Golf Course
Enterprise
2018 Commercial Loan $316,100 $12,744 $328,844
Total Debt
Service
$3,522,227 $1,897,904 $5,420,130
2022/2023 Operating Budget | City of Madera 293

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City of Madera | 2022/2023 Operating Budget 294

CAPITAL FUNDS &

PROJECTS
Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
Street Road CAP Org List 2019/20 2020/21 2021/22 2022/23 Change Chg Total 70000000-Roads/Streets Capital Project 1,119,222 1,003,500 - - #.0% #.0% 70104300-General Capital Projects 5,514,585 9,366,296 6,159,333 1,315,220 (4,844,113) -78.6% 100.0% Total Street Road CAP 6,633,807 10,369,796 6,159,333 1,315,220 (4,844,113) -78.6% 100% Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
Capital Assets Org List 2019/20 2020/21 2021/22 2022/23 Change Chg Total 70500000-Water Capital Projects 6,829 28,308 - - #.0% #.0% 71000000-Sewer Capital Projects 32,113 5,405 - - #.0% #.0% Total Capital Assets 38,942 33,713 - - #.0% 0%
Total $6,672,749 $10,403,509 $6,159,333 $1,315,220 ($4,844,113) -78.6% 100% Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
70000000-Roads/Streets Capital
Project Category Expenditures
2019/20 2020/21 2021/22 2022/23 Change Chg Total
60-Capital Outlay 1,119,222 1,003,500 - - #.0% #Error
Total 70000000-Roads/Streets Capital
Project-70000000
1,119,222 1,003,500 - - #.0% #Error
Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
70104300-General Capital Projects
Category Expenditures
2019/20 2020/21 2021/22 2022/23 Change Chg Total
58-Special Payments 310,525 538,266 1,315,353 1,315,220 (133) .0% 100.0% 60-Capital Outlay 5,204,060 8,828,030 4,843,980 - (4,843,980) -100.0% .0% Total 70104300-General Capital Projects701043005,514,585 9,366,296 6,159,333 1,315,220 (4,844,113) -78.6% 100% Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
70500000-Water Capital Projects
Category Expenditures
2019/20 2020/21 2021/22 2022/23 Change Chg Total
60-Capital Outlay 6,829 28,308 - - #.0% #Error
Total 70500000-Water Capital Projects705000006,829 28,308 - - #.0% #Error Change from 2022/23
Actual Actual Budgeted Budgeted Dollar Pct % of
71000000-Sewer Capital Projects
Category Expenditures
2019/20 2020/21 2021/22 2022/23 Change Chg Total
60-Capital Outlay 32,113 5,405 - - #.0% #Error
Total 71000000-Sewer Capital Projects7100000032,113 5,405 - - #.0% #Error City of Madera | 2022/2023 Operating Budget 296
Capital Improvement Program
City of Madera, California

PROJECTS BY DEPARTMENT
'22/'23 thru '26/'27
Department Project # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total Airport
AIP-0028 T-Hangar Development Phase 1 AIP-0028 0 0
AIP-0029 Tee Hangar Development Const-II AIP-0029 0 0 0 0 0 0 AIP-0031 Apron & Taxiway Drainage AIP-0031 1,087,000 1,087,000 AIP-0034 Commercial Hangar Develp Extend-III AIP-0034 0 0 AIP-0040 RUNWAY 12-30 MILL AND FILL AIP-0040 297,000 3,213,000 3,510,000 AIP-0042 Taxiway Mill & Fill AIP-0042 297,000 297,000
AIP-0043 Airport Layout Plan AIP-0043 125,000 125,000
Airport Layout Plan Narrative AIP-0045 110,000 110,000
Airport Total 1,087,000 594,000 3,213,000 125,000 110,000 5,129,000 Community Development
CD-00001 City Hall Relocation & Expansion CD-00001 500,000 500,000 Community Development Total 500,000 500,000
Engineering
SD-000998 SE Quad Storm Drain Improvements SD-000998 17,500,000 17,500,000 SD-000997 NW Quad Storm Drain Improvement SD-000997 7,400,000 7,400,000 SD-00017 G St Storm Drain Improvements SD-00017 118,410 51,590 1,361,500 1,531,500 S-000999 Reimbursements - Sewer Construction S-000999 100,000 100,000 S-000998 Northwest Quad Sewer Improvement S-000998 352,000 352,000 S-000997 Northeast Quad Sewer Improvement S-000997 208,602 208,602 S-000996 Southeast Quad Sewer Improvement S-000996 455,000 455,000 S-000995 Road 28 Sewer Loan Repayment S-000995 4,000 4,000 4,000 4,000 311,676 327,676 S-000012 Schnoor Ave Trunk Sewer Rehab S-000012 80,000 525,000 605,000 SD-13-PX Retention Basin Land Acquisition SD-13-PX 70,000 40,000 40,000 40,000 190,000 R-000094 Sidewalk Improvements Var Locations R-000094 1,477,500 1,294,000 2,771,500 SS-00008 2018 Sewer Manhole Project SS-00008 150,000 150,000 R-000093 Washington School Sidewalks CMAQ R-000093 376,500 376,500 R-000095 Downtown Main Street Plan R-000095 98,600 98,600 SS-00010 Airport Lift Station Pumps Replacement SS-00010 180,000 180,000 S-STDY-2 Sewer Asset Mgmt Software S-STDY-2 75,000 75,000 S-STDY-1 Sewer System Assess/Rehab S-STDY-1 140,563 140,563 SS-00015 SEWER LIFT STATION R&R SS-00015 170,000 170,000 SS-00014 Avenue 13 Sewer Trunk Main Rehabilitation SS-00014 5,810,000 10,000 10,000 10,000 3,350,000 9,190,000 SS-00013 Pecan Ave Parallel Sewer Main SS-00013 1,351,061 1,351,061 SS-00006 Fairgrounds Liftstation-VFD SS-00006 630,000 630,000 SS-00011 Mainberry Sewer - Howard to Sunset SS-00011 450,000 450,000 SD-14-P11 Granada Dr/Ave 12.5 Retention Basin SD-14-P11 100,000 100,000 SS-00009 2018 Sewer Repairs SS-00009 1,245,000 1,245,000 R-000072 Ave 17/Sharon Blvd Improvements R-000072 5,310,910 5,310,910 SS-00007 Airport Lift Station Force Main Study SS-00007 24,000 24,000 R-000087 Almond/Pine/Stadium Traffic Study R-000087 120,000 120,000 SS-00000 Engineering Support for Sewer Projects SS-00000 29,125 28,500 28,500 28,500 28,500 143,125 SD-15-P7 Ellis St/Krohn St Retention Basin SD-15-P7 100,000 100,000 Capital Improvement Plan - FINAL FY22/23 Page 1 Thursday, August 11, 2022 Department Project # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total SS-00012 Doubletree Sewer - Westberry to Liberty SS-00012 322,875 322,875 R-000037 Raymond Rd Shoulder-n/o Cleveland R-000037 88,827 262,300 351,127 ALY-0001 Torres Way Alley Paving ALY-0001 219,230 219,230 ALY-0003 2021 CMAQ Alley Paving Project ALY-0003 677,950 677,950 B-000002 Westberry Bridge Construction B-000002 1,250,000 11,500 200,000 1,461,500 B-000004 BPMP Rehab/Repair of 3 Bridges B-000004 230,000 230,000 B-000005 Granada Pedestrian Bridge B-000005 245,000 185,000 2,070,000 2,500,000 CD-00002 Engineering Front Counter ADA Upgrades CD-00002 25,000 25,000 ENG A Federal/State-Local Match ENG A 0 80,000 80,000 80,000 80,000 320,000 ENG F CIP Engineering ENG F 559,000 576,000 593,000 611,000 629,000 2,968,000 ENG-000C Traffic Warrants ENG-000C 25,000 25,000 25,000 25,000 25,000 125,000 ENG-000G Micro-Paver Distress Survey ENG-000G 100,000 100,000 MUP-UDII Master Utility Plan Update, II MUP-UDII 1,050,000 1,050,000 R-000010 Olive Ave Widening-Gateway to Knox R-000010 7,088,000 7,088,000 R-000080 RMRA Seals/Overlays 2022-23 R-000080 2,100,000 2,100,000 R-000032 UPPR Crossing - Street Approach R-000032 80,000 80,000 80,000 80,000 80,000 400,000 R-000084 Pedestrian Facilities, Various Locations R-000084 12,935 12,935 R-000041 Concrete Projects - Share Program R-000041 20,000 20,000 20,000 20,000 20,000 100,000 R-000046 Lake St Widening-Fourth to Cleveland R-000046 400,000 400,000 7,200,000 8,000,000 R-000050 Pine St Reconstr-Howard to Fourth St R-000050 40,000 10,000 540,000 590,000 R-000054 Cleveland Ave Widen-Schnoor to SR99 R-000054 360,000 4,000,000 4,360,000 R-000057 Lake-Fourth-Central Intersection R-000057 1,177,000 15,500 1,192,500 R-000058 Schnoor Ave Sidewalk-Sunset to River R-000058 65,000 228,000 293,000 R-000060 Storey Rd Shoulder Paving R-000060 305,750 4,500 310,250 R-000064 ADA Walkability Sidewalks Program R-000064 80,000 80,000 80,000 80,000 80,000 400,000 R-000067 Pecan Ave Shoulder Paving R-000067 131,156 530,900 662,056 TS-00023 HOPYQ Intersection Traffic Signals TS-00023 141,500 141,500 R-000079 RMRA Seals/Overlays 2021-22 R-000079 2,350,000 2,350,000 R-000081 2022-23 City Streets 3R & ADA Project R-000081 1,353,000 1,353,000 R-000082 Almond Ave Extension - Pine to Stadium R-000082 345,000 200,000 6,100,000 6,645,000 R-000031 Contingency / Project Administration R-000031 179,250 183,000 188,000 194,000 200,000 944,250 W-PS-001 Ave 17 & Lake Pump Station/Tank W-PS-001 462,000 6,270,000 6,732,000 W-000038 Well 27 Rehabilitation W-000038 30,000 289,107 319,107 W-000039 2022 Year 2 Pipeline Replacements W-000039 1,100,000 1,100,000 W-000040 2021 Year 1 Pipeline Replacements W-000040 725,000 725,000 W-GW-001 Water Well 37-Install Pump W-GW-001 1,700,000 1,700,000 W-GW-0024 Sharon Blvd. S/O Ave 17 - Well W-GW-0024 1,000,000 1,000,000 W-000037 Northeast Water Transmission Main W-000037 430,000 3,025,200 3,455,200 W-PNE-04 Lake St Water Main-Ellis to Ave 17 W-PNE-04 85,000 615,000 700,000 W-000041 2021 Leak Detection CIP W-000041 135,000 135,000 W-PSW-45 Almond Ave Water Main, Pine-Stadium W-PSW-45 88,000 188,000 276,000 W-STDY-2 Water System Condition Assess/Rehab W-STDY-2 296,000 296,000 W-STDY-3 Water Asset Mgmt Software W-STDY-3 150,000 150,000 W-T-0001 Water Storage Tank Installation W-T-0001 863,950 9,000,000 9,863,950 TS-00022 4th St Traffic Signal Interconnect TS-00022 13,300 13,300 S-VI-002 Sewer Main Video Inspection S-VI-002 695,000 150,000 150,000 150,000 150,000 1,295,000 W-GW-003 Water Well 36- SR145/Indigo W-GW-003 120,000 2,200,000 2,320,000 TS-00034 Granada Dr Pedestrian Improvements TS-00034 126,400 126,400 TS-00024 Cleveland/Granada Dr Traffic Signal TS-00024 583,000 583,000 W-GW-002 Water Well 35-Ellis w/o Chapin W-GW-002 2,500,000 2,500,000 TS-00032 D St/South St Traffic Signal TS-00032 483,000 483,000 W-000033 Residential AMR Water Meter Replacements W-000033 964,000 530,000 540,000 550,000 2,584,000 TS-00035 LAKE & SHERWOOD TRAFFIC SIGNAL TS-00035 50,000 500,000 550,000 W-000000 Engineering Support for Water Projects W-000000 29,125 28,500 28,500 28,500 28,500 143,125 W-000003 Water Main Upgrades - Locations 1-12 W-000003 950,000 950,000 W-000004 Water Main Upgrades - Locations 13-23 W-000004 1,515,000 1,515,000 W-000032 2018-19 New Water Meter Installations W-000032 1,167,000 1,167,000 Capital Improvement Plan - FINAL FY22/23 Page 2 Thursday, August 11, 2022 Department Project # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total TS-00030 Miscellaneous Traffic Safety Items TS-00030 20,000 20,000 20,000 20,000 20,000 100,000 W-000008 10th St-Water Main Upgrades W-000008 40,000 1,090,000 1,130,000 W-000009 Gateway-Riverside River Crossing W-000009 430,000 430,000 W-000026 Water Tower Demolition W-000026 512,296 512,296 W-000031 Manual Read Water Meter Replacements/AMR W-000031 1,100,000 335,000 335,000 335,000 365,000 2,470,000 W-000006 H St-Water Main Upgrades W-000006 40,000 450,000 490,000 Engineering Total 52,006,803 29,022,507 14,010,410 7,274,090 42,089,778 144,403,588 Fire Department
FD-00005 Fire station 57 Upgrades & Improvements FD-00005 42,000 100,000 142,000 FD-00004 Fire station 56 Upgrades & Improvements FD-00004 247,200 247,200 FD-00006 Fire station 58 Upgrades & Improvements FD-00006 75,000 75,000 150,000 Fire Department Total 364,200 175,000 539,200
Parks & Community Services
PK-00069 South/East Land Acquisition PK-00069 300,000 300,000 PK-00077 - FRANK BERGON & PAN AMERICAN PK-00077 25,000 25,000

IMPROVEMENT
PK-00075 Rotary Park Road Improvements PK-00075 55,000 55,000 PK-00074 Parkwood Park Rehabilitation PK-00074 100,000 100,000 PK-00073 McNally Park Rehabilitation PK-00073 609,307 609,307 PK-00072 Town & Country Park Rehabilitation PK-00072 0 0 0 0 0 PK-00071 Town & Country Connectivity Project PK-00071 684,820 684,820 PK-00070 Sunset Park Development PK-00070 250,000 300,000 550,000 PK-00076 FRESNO RIVER TRAIL CLEANUP PK-00076 832,350 832,350 PK-00067 OLIVE PARK PK-00067 267,000 1,723,000 1,990,000 PK-00065 Centennial Park Pool Complex Ammenities PK-00065 100,000 50,000 150,000 PK-00064 India Park PK-00064 91,913 91,913
PK-00058 FRT-Granada to MID, North Bank PK-00058 40,000 156,000 196,000 PK-00056 Bike/Ped Path, FRT-Cleveland Ave PK-00056 45,000 339,000 384,000 PK-00048 Tulare/Cleveland/Raymond Bike Path PK-00048 675 334,325 335,000 PK-00001 Ped/Bike Facilities PK-00001 39,000 39,000 39,000 40,000 50,000 207,000 PK-00068 North/West Land Acquisition PK-00068 300,000 300,000 PK-00013 Sunrise Rotary Sports Complex PK-00013 80,000 1,510,500 1,590,500 Parks & Community Services Total 3,135,065 4,301,825 79,000 835,000 50,000 8,400,890 Police Department
PD-00001 Police Station Parking Lot PD-00001 393,000 393,000 Police Department Total 393,000 393,000
Public Works
W-000022 Water Tower Recoating W-000022 690,000 690,000 WWTP20-01 WWTP WDR Permit Renewal Project WWTP20-01 250,000 250,000 WWTP-0011 Water Treatment Plant Capacity Increase WWTP-0011 0 200,000 3,560,000 2,340,000 6,100,000 WWTP-0010 Waste Discharge Permit WWTP-0010 0 0
W-000042 Chlorine Analyzers & Generators W-000042 175,000 175,000 175,000 175,000 700,000 W-000036 4th/Gateway Line and Valve W-000036 440,000 440,000 880,000 W-000029 Downtown Valve Replacement W-000029 340,000 340,000 RM-00001 Rtne Maint City Bridges Fresno RVR RM-00001 50,000 50,000 PW-2022: PUBLIC WORKS 2022 STREETS DEPT. PW-2022 2,690,000 2,715,000 2,740,000 2,740,000 2,740,000 13,625,000

ACTIVITY
W-000034 South St Water Tower Exterior Rehab W-000034 1,320,000 1,320,000 Capital Improvement Plan - FINAL FY22/23 Page 3 Thursday, August 11, 2022 Department Project # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total Public Works Total 5,955,000 3,530,000 6,475,000 5,255,000 2,740,000 23,955,000 RDA Successor Agency
RDA-16-01 Adell St Utility Project RDA-16-01 50,000 1,735,000 1,785,000 RDA-16-07 Adelaide Subdivision RDA-16-07 1,598,478 1,598,478 RDA-17-02 Yosemite Lot Development RDA-17-02 550,970 550,970 RDA-18-02 Adell St Interconnect, Kennedy & Adell RDA-18-02 265,000 265,000 RDA Successor Agency Total 50,000 4,149,448 4,199,448
Transit Program
TRANS-11 Transit Center Charging Station Project TRANS-11 586,785 586,785 Trans-10 AHSC Transit Developments Trans-10 177,000 416,000 593,000 Transit Program Total 177,000 1,002,785 1,179,785
GRAND TOTAL 63,168,068 42,775,565 23,777,410 13,489,090 45,489,778 188,699,911 Capital Improvement Plan - FINAL FY22/23 Page 4 Thursday, August 11, 2022

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Remote City Council Meetings Under Brown Act Requirements (Assembly Bill 361) RECOMMENDATION:

Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days SUMMARY:

On January 19, 2022, the Council elected to return to remote meetings as permitted under AB 361. Approval of the resolution allows for the remote meeting procedures that the City had been using throughout the COVID-19 pandemic, subject to certain requirements that must be considered as part of the determination (by resolution) to adopt remote meeting protocols.

DISCUSSION:

The City may meet via remote teleconferencing if it adopts a resolution, that makes specific findings in support of conducting remote meetings. The City may extend the authorization in additional 30 day increments for the duration of the declared emergency, or until the Council decides to return to in-person meetings, or otherwise continues to comply with the regular remote meeting requirements of the Brown Act.

Table 1 identifies the differences between standard Brown Act remote teleconferencing and AB 361 teleconferencing. It is noted the City must still provide advance notice of public meetings and must continue to post meeting agendas consistent with the provisions of the Brown Act.

Council Meeting of: August 24, 2022
Agenda Number: C-1
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
If the legislative body of a local agency elects
to use teleconferencing, it shall post agendas
at all teleconference locations and conduct
teleconference meetings in a manner that
protects the statutory and constitutional
rights of the parties or the public appearing
before the legislative body of a local agency.
 Agendas not required to be posted at all
teleconference locations.
 Meeting must still be conducted in a
manner that protects the statutory and
constitutional rights of the parties or the
public appearing before the legislative
body of a local agency.

If the legislative body of a local agency elects
to use teleconferencing, each teleconference
location shall be identified in the notice and
agenda of the meeting or proceeding, and
each teleconference location shall be
accessible to the public.
 Agendas are not required to identify each
teleconference location in the meeting
notice/agenda.
 Local agencies are not required to make
each teleconference location accessible
to the public.

If the legislative body of a local agency elects
to use teleconferencing during the
teleconferenced meeting, at least a quorum
of the members of the legislative body shall
participate from locations within the
boundaries of the territory over which the
local agency exercises jurisdiction.
 No requirement to have a quorum of
board members participate from within
the territorial bounds of the local
agency’s jurisdiction.

If the legislative body of a local agency elects
to use teleconferencing, the agenda shall
provide an opportunity for members of the
public to address the legislative body directly
at each teleconference location.
 In each instance in which notice of the
time of the teleconferenced meeting is
given or the agenda for the meeting is
posted, the legislative body shall also give
notice of the manner by which members
of the public may access the meeting and
offer public comment.
 The agenda shall identify and include an
opportunity for all persons to attend via a
call-in option or an internet-based service
option.
 The legislative body shall allow members
of the public to access the meeting, and
the agenda shall include an opportunity
for members of the public to address the
legislative body directly.
 In the event of a disruption which
prevents the local agency from
broadcasting the meeting to members of
the public using the call-in option or
internet-based service option, or in the
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
event of a disruption within the local
agency’s control which prevents
members of the public from offering
public comments using the call-in option
or internet-based service option, the
legislative body shall take no further
action on items appearing on the meeting
agenda until public access to the meeting
via the call-in option or internet-based
service option is restored.
 Written/remote public comment must be
accepted until the point at which the
public comment period is formally closed;
registration/sign-up to provide/be
recognized to provide public comment
can only be closed when the public
comment period is formally closed.

ATTACHMENTS:

1. Resolution Regarding Remote Teleconference Meetings
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING
COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361

FOR A PERIOD OF THIRTY DAYS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including the City of Madera; and
WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a Proclamation Declaring a National Emergency Concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Governor of the State of California issued a Proclamation of a State of Emergency in response to COVID-19 on March 4, 2020; and WHEREAS, the City Council of the City of Madera adopted a proclamation of a local emergency related to the COVID-19 virus on March 16, 2020; and WHEREAS, the City of Madera (“City”) is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and Boards, Commissions, and Standing Committees (hereafter collectively referred to as “legislative bodies;” and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act, Government Code sections 54950 – 54963, so that any member of the public may attend, observe, and participate in a meaningful way; and WHEREAS, Government Section 54953 (b) (3) of the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:

1. Each teleconference location from which a member is participating is noticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;

4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and 54953(e) et seq., allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and
WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and
WHEREAS, the Governor’s Proclamation of a State of Emergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code Section 54953(e)(3)(A-B) added by AB 361 provides an alternative to having public meetings in accordance with Government Code Section 54953(b)(3) when City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:

1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s Boards, Commissions, and Standing Committees to meet safely in person; and

2. The State of California and the County of Madera continue to recommend measures to promote social distancing.

WHEREAS, Government Code Section 54953(e) et seq. further requires that state or local officials have imposed or recommended measures to promote social distancing or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) State and Local officials recommend social distancing measures and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths and meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, the City Council affirms that it will allow for observation and participation by Council Members as well as Board, Commission, and Standing Committee Members and the public via Zoom in an effort to protect the constitutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953 (e)(3) requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID- 19 as set forth in the Governor’s and City’s Proclamations of Emergency and are ongoing.

Section 3. The City Council further finds that state and county official recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor and the City in the City and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Council finds that the state of emergency as a result of COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s Boards, Commissions, and standing committees to meet safely in person and such fact creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council and all of the Boards, Commissions, and Standing Committees of City to conduct their meetings without compliance with Government Code section 54953(b)(3), and to instead comply with the remote meeting requirements as authorized by Government Code section 54953(e) et seq.

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e) et seq., and other applicable provisions of the Brown Act, for all City Council meetings, and all Boards, Commissions, and standing committee meetings of the City.

Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) September 23, 2022 or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without
compliance with Government Code section 54953(b)(3), but otherwise as permitted by Government Code section 54953(e) et seq.
* * *

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Appointments to the Americans with Disabilities Act (ADA) Advisory Council RECOMMENDATION:

Adopt a resolution appointing Jack Porter and Gladys Marroquin to the ADA Advisory Council SUMMARY:

The City of Madera ADA Advisory Council (MADAAC) was established by the City Council in 2006 to advise the City on matters relating to providing accessible facilities, services, programs, and infrastructure. MADAAC consists of seven members, with each member of the City Council making a nomination to be considered for appointment by the Mayor, subject to approval of the City Council by resolution. At this time, Councilwoman Gallegos has nominated Jack Porter and Councilwoman Mejia has nominated Gladys Marroquin to serve on MADAAC. The Mayor has considered the nominations. The requested action is a resolution of the City Council to approve the appointments of Mr. Porter and Ms. Marroquin to MADAAC.

DISCUSSION:

MADAAC was formed to serve in an advisory capacity to the City Council and staff on matters relating to ADA. Their duties include the following.

1. Promote pedestrian safety and access to all public streets.

2. Promote ADA compliance in all public buildings and facilities, services, programs and activities.

3. Promote inclusion of the disabled community in the City's emergency and disaster preparedness plans.

4. Develop disability awareness and educational outreach programs.

Council Meeting of: August 24, 2022
Agenda Number: ___C-__2 __

5. Work with various City of Madera Departments to ensure that all public buildings and facilities, remodeled and newly constructed, are in compliance with current laws guaranteeing access for all people with disabilities.

6. Promote affordable and accessible housing in the community.

7. Work collaboratively with the City of Madera on recommendations regarding unmet transit needs.

8. Ensure ADA grievance procedures are followed and enforced.

MADAAC members are noted below in Table 1, with the individuals considered for approval of appointment indicated in bold text.

Table 1. MADAAC Membership
Applicant Nominating Councilmember City Council District DJ Becker Direct appointment by Mayor Garcia At-large Mayor Jack Porter Councilwoman Gallegos District 1
Cynthia Ortegón Councilmember Rodriguez District 2
Saim Mohammad Councilmember Montes District 3
Muhammad Latif Mayor Pro Tem Evans District 4
Gladys Marroquin Councilwoman Mejia District 5
Diana Robbins Councilmember Villegas District 6
At this time, the Mayor has considered the nominations of Jack Porter by Councilwoman Gallegos and Gladys Marroquin by Councilwoman Mejia and is seeking approval from the City Council of their appointments to MADAAC. Per the Municipal Code, appointments will be for a term matching the nominating Council person, or until a replacement is appointed. The Municipal Code also provides that the resolution of appointment must receive at least four (4) affirmative votes to pass.

FINANCIAL IMPACT:

There is no anticipated financial impact.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The information contained herein is not addressed by the Vision Madera 2025 plan, nor is the information in conflict with that plan.

ALTERNATIVES:

Council may direct staff to solicit additional volunteer applications for commission, board, and committee service.

ATTACHMENTS:

1. Volunteer application for Jack Porter

2. Volunteer application for Gladys Marroquin

3. Resolution

CITY OF MADERA

COMMISSION, BOARD, AND COMMITTEE

APPLICATION
I hereby request that I be considered as a nominee for the following City of Madera Commission, Board, or Committee:

PLEASE CHECK ONE OR MORE:
~ ADA Advisory Council
Beautification Committee
CDBG Block Grant Commission
__ Planning Commission
Other: --------
PIE type or print In Ink.
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HOME ADDRESSc..,,,__., _ .___y <"7/V I V
__ Airport Advisory Commission
Civil Service Commission
Loan Review Committee
__ Transit Advisory Board

CITY, STATE, ZIP

CITY, STATE ZIP
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JOB TITLE

HOME PHONE

BUSINESS PHONE
Length of residence in the City of Madera: Have you ever been convicted of a felony? S 7 Years ___ Months
Educational background:
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City Clerk
Update 12/1/21
Yes ___ No _>,<:'

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Please list any organizations of which you are a member and any offices you have held in those organizations:

Please list any appointed public boards or commissions on which you have served, dates of service, and any chairmanship or office held:

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I am interested in serving for the fo(iowing reasons:
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Refer~nces (optional):
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Date
City Clerk
Update 12/1/21
Please return completed application to:

CITY OF MADERA

OFFICE OF THE CITY CLERK
205 West 4th Street, Madera, CA 93637
[email protected]
(559) 661-5405
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Pa11e 2 of 2

RECEIVED

OFFICE OF THE CITY CLERK
AUG 1 7 2022
CITY OF MADERA BY ~
COMMISSION, BOARD, AND COMMI~

VALLEY CENTRAL APPLICATION
I hereby request that I be considered as a nominee for the following City of Madera Commission, Board, or Committee:

PLEASE CHECK ONE OR MORE:

X ADA Advisory Council
Beautification Committee
CDBG Block Grant Commission
__ Planning Commission
Other: --------
Please type or print in ink.

JOB TITLE
Length of residence in the City of Madera:
_i......____ Years ___ Months
City Clerk
Update 12/1/21
__ Airport Advisory Commission
Civil Service Commission
Loan Review Committee
__ Transit Advisory Board
Have you ever been convicted of a felony?
Yes ___ No X

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Please list any organizations of which you are a member and any offices you have held in those organizations: Y\-e.,
Please list any appointed public boards or commissions on which you have served, dates of service, and any chairmanship or office held: ,10,ne.

I am interes -.- .

References (optional):

City Clerk
Update 12/1/21
Please return completed application to:

CllY OF MADERA
OFFICE OF THE CllY CLERK
205 West 4th Street, Madera, CA 93637
[email protected]
(559) 661-5405

Page 2 of 2 ends

Resolution No. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE APPOINTMENTS OF JACK PORTER AND GLADYS

MARROQUIN TO THE CITY OF MADERA AMERICANS WITH DISABILITIES

ACT ADVISORY COUNCIL
WHEREAS, the City of Madera has established an Americans with Disabilities Act Advisory Council (MADAAC) to serve in a volunteer capacity to fulfill the duties of the Advisory Council as provided in their adopted bylaws; and
WHEREAS, MADAAC is comprised of seven citizens nominated by members of the City Council and appointed by the Mayor, subject to confirmation by the Council as a whole; and WHEREAS, Councilwoman Gallegos has nominated Jack Porter to be considered for appointment to MADAAC for a term concluding December 2022 or as otherwise provided in the Madera Municipal Code; and
WHEREAS, Councilwoman Mejia has nominated Gladys Marroquin to be considered for appointment to MADAAC for a term concluding December 2022 or as otherwise provided in the Madera Municipal Code; and
WHEREAS, Mayor Garcia has considered the above-named nominated individuals and has appointed Jack Porter and Gladys Marroquin; and
WHEREAS, Jack Porter and Gladys Marroquin have expressed their desire to serve on MADAAC.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Council approves the appointment of Jack Porter to MADAAC for a term ending December 2022, unless otherwise indicated by the Madera Municipal Code.

3. The Council approves the appointment of Gladys Marroquin to MADAAC for a term ending December 2022, unless otherwise indicated by the Madera Municipal Code.

4. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * * * * * * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 24, 2022
Agenda Number: ___________
_____________________________________
Kingsley Okereke, Interim Director of Financial Services _____________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Appropriations Limit (Gann Limit) for Fiscal Year 2022/2023 RECOMMENDATION:

Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2022/2023 in the amount of $54,767,610
SUMMARY:

State law requires the City of Madera (City) set an Appropriations Limit (also known as the “Gann Limit”) after budget adoption each fiscal year (FY), in accordance with Section 1.5 of Article XIIIB of the California Constitution. The Appropriations Limit is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), city or county population, and the City nonresidential assessed valuation. The State Department of Finance provides the PCI and population growth rates. The County Assessor provides the non-residential assessed valuation information.

DISCUSSION:

The Appropriations Limit creates a restriction on the amount of government revenue which may be appropriated in any fiscal year. An appropriation is a formal authorization by the City Council to spend funds and the Gann limit only applies to appropriations that are “proceeds of taxes”, as defined by the law and statewide reporting guidelines. The limit is based on actual appropriations during the base year of 1986-87 and increases each year using specified growth factors. Appropriations for debt service and capital outlay are excluded from the calculation. The FY 2022/23 Appropriations Limit shows an increase from the prior year due to a rise in the Statewide PCI of 7.55 percent in combination with a 0.99 percent increase in the City’s population growth rate. This resulted in a combined increase of 18.27 percent.

C-3
The FY 2022/23 Article XIIIB Appropriations Limit Calculation Worksheets and supporting documents are included as Exhibit A.

FINANCIAL IMPACT:

The Appropriations Limit for FY 2022/23 has been calculated to be $54,767,610. This represents the maximum amount of appropriations from tax proceeds that can be budgeted by the City for the current fiscal year. Budgeted appropriations subject to limitation are determined to be $25,749,793, as shown on Exhibit A, Worksheet No. 1. This represents the appropriations from tax proceeds approved in the FY 2022/23 budget. The current year budgeted appropriations are approximately 47 percent of the allowable limit, indicating that the City’s approved budget is well within the limits set by State law.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

Adopting the Appropriations Limit for the City is not addressed in the vision or action plans. The requested action is also not in conflict with any of the actions or goals contained in those plans.

ATTACHMENTS:

1. Resolution

2. Worksheet

3. Department of Finance Letter
RESOLUTION NO. 22- ____________

A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE APPROPRIATIONS LIMIT FOR THE 2022/2023 FISCAL YEAR
WHEREAS, Section 7910 of the California Government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its Appropriations Limit for the following fiscal year pursuant to Article XIIIB of the Constitution; and
WHEREAS, at least fifteen (15) days prior to such adoption, notice of the proposed adoption of the Appropriations Limit and availability of the documentation used in making the determination of the Appropriations Limit was given within the City, which sum and documentation has been available to the public in the office of the Director of Finance; and WHEREAS, the City Council has received evidence regarding the Appropriations Limit to be established for the City of Madera.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The Appropriations Limit for the City of Madera for the 2022/2023 fiscal year, as described in Article XIII B of the Constitution of the State of California and as determined pursuant to Sections 7900 to 7913 of the California Government Code is in the amount of Fifty-four million, seven hundred sixty seven thousand, six hundred ten dollars ($54,767,610).

3. The Council declares that the percentage change in California per capita personal income and the City of Madera annual percent change in population were used in calculating this Appropriations Limit.

4. This resolution is effective immediately upon adoption. * * * * * * *

EXHIBIT A
Proceeds of Taxes: 26,819,193 $ Reference Document
Exclusions: $1,069,400 General Fund Debt Service
Appropriations Subject to Limit: 25,749,793 $ Worksheet #2 Current Limit: $54,767,610 Worksheet #3
Amount Over (Under) Limit: (29,017,817) $

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #1
FOR THE 2022/2023 FISCAL YEAR

EXHIBIT A
Interest
Non‐Interest Percent of Income Total Tax
Revenues Total Allocation Proceeds
General Fund
Tax Proceeds Budgeted $ 26,401,832 51.67% 417,361 $ $ 26,819,193 Non Tax Proceeds Budgeted $ 24,690,340 48.33% 338,348 $ Total Revenue Budgeted 51,092,172 $ 100.00%
Total Interest Income Budgeted $ 755,709
Total Tax Proceeds Budgeted: 26,819,193 $

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #2
FOR THE 2022/2023 FISCAL YEAR
Summary of Tax Proceeds Revenue & Interest Allocation

EXHIBIT A
A. Last Year's Appropriations Limit (Unadjusted) $46,306,201.00 B. Adjustment Factors % of Change Factor Source

1. Growth in City Population 0.99 1.0997 State Calculation

2. California Oper Capita Personal
Income Growth 7.55 1.0755 State Calculation

3.  Adjustment Factor:  (B1 x B2) 1.1827
C. Annual Adjustment Dollars:  (A x B3) ‐ A $8,461,409
D. 2022/2023 Projected Appropriations Limit:  (A + C) $54,767,610

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #3
FOR THE 2022/2023 FISCAL YEAR

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Madera City CouncilAugust 24, 2022

Madera City Council
August 24, 2022