Update 12/02/2022 at 4:15 p.m. Madera City Council Agenda Page 1 of 5 December 7, 2022
REGULAR MEETING OF THE MADERA CITY COUNCIL 205 W. 4th Street, Madera, California 93637
CORRECTED
NOTICE AND AGENDA
Wednesday, December 7, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 870 9956 1866#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Rev. Sammie Neely III, Mount Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
COUNCIL REORGANIZATION:
1. City Council Oaths of Office and Annual Reorganization Recommendation: That the City Council:
1) Conduct the Swearing in Ceremony and Oaths of Office for Councilmembers Cecelia “Cece” Gallegos (District 1), Steve Montes (District 3), Elsa Mejia (District 5); and Update 12/02/2022 at 4:15 p.m. Madera City Council Agenda Page 2 of 5 December 7, 2022
2) Approve a Minute Order making the Appointment of Mayor Pro-Tem to serve a one-year term (Report by Alicia Gonzales)
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
PRESENTATIONS:
1. Retirement Recognition – Matt Watson, Assistant Fire Chief INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – 9/21/22
Recommendation: Approve the City Council Minutes of September 21, 2022 B-2 Informational Report on Register of Audited Demands for November 5, 2022 to November 25, 2022
Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to Decide to Adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) B-4 Salary Range Assignments for Part Time Positions
Recommendation: Adopt a Resolution Approving the City of Madera Part-Time Salary Schedule Effective December 31, 2022 (Report by Wendy Silva) B-5 Award of Agreement for Medical Services
Recommendation: Adopt a Resolution Approving a Medical Services Agreement with Occupational Health Centers of California (dba Concentra Medical Centers) (Report by Wendy Silva)
B-6 Block Grant Commission (BGC) Bylaws
Update 12/02/2022 at 4:15 p.m. Madera City Council Agenda Page 3 of 5 December 7, 2022
Recommendation: Adopt a Resolution Approving the Community Block Grant Commission (BGC) Bylaws (Report by Kingsley Okereke)
B-7 Reimbursement Agreement with Origo Cold Madera Phase I LLC for Public Improvements Recommendation: Adopt a Resolution Approving Reimbursement Agreement between City and Origo Cold Madera Phase I LLC, relating to Site Plan Review No. 2021- 41 (Report by Keith Helmuth)
B-8 State General Fund Grant for $5 Million for Avenue 13 Sewer Trunk Main Rehabilitation Project
Recommendation: Adopt a Resolution Designating the City Engineer as the Authorized Representative for the Avenue 13 Sewer Trunk Main Rehabilitation Project, City Project SS-00014 (Report by Keith Helmuth) B-9 Amendment No. 1 to the Professional Services Agreement between the City of Madera and Rincon Consultants, Inc.
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Professional Services Agreement between the City of Madera and Rincon Consultants, Inc. to Increase the Total Compensation for Services Allowable Under the Agreement from $50,000 to $53,884.00 (Report by Will Tackett) B-10 Purchasing Agent Agreement with County of Madera Relating to CalFresh Healthy Living Program
Recommendation:
1) Adopt a Resolution Approving a Purchasing Agent Agreement with County of Madera in the amount of $23,604 relating to CalFresh Healthy Living Program; and 2) Adopt a Resolution Amending the City’s Fiscal Year 2022/23 Budget Approving the Related Expenditure Line Item related to CalFresh Healthy Living Program (Report by Joseph Hebert)
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Third Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council); therefore, there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Third Amendment to the City Clerk At-Will Employment Agreement and designating the source of funds for the proposed lump sum payments (Report by Wendy Silva)
D-2 Award of Agreement for Professional Recruiting Services and Approval of a Budget Amendment to Pay for Two Recruitments
Recommendation: Adopt Resolutions
1) Approving a Professional Services Agreement with CPS HR Consulting; and Update 12/02/2022 at 4:15 p.m. Madera City Council Agenda Page 4 of 5 December 7, 2022
2) Approving a Budget Amendment to the Fiscal Year 2022-23 Operating Budget in the amount of $49,000 for two recruitments (Report by Wendy Silva) D-3 Initiation of a Text Amendment to the Zoning Regulations of the Madera Municipal Code to Include Standards and Provisions Relating to the Quality, Quantity, and Design of Landscaping and Park Strips within Residential Zones
Recommendation: Adopt a Resolution to Initiate the Procedure to Amend Title X, Chapter 3 of the Madera Municipal Code Relating to Residential Zones in Accordance with the Provisions of Section 10-3.1500 et seq. of the City Municipal Code (Report by Will Tackett)
D-4 Acceptance of a Grant Award from the U.S. Department of Justice’s Community Oriented Policing Services (COPS) Hiring Program
Recommendation: Adopt Resolutions
1) Accepting the FY 2022/23 COPS Hiring Program (CHP) in the amount of $500,000 on behalf of the City; and
2) Amending the City’s 2022/23 Budget to Reflect the Acceptance of the Grant in the amount of $500,000 (Report by Kingsley Okereke)
D-5 Consideration of New Purchasing Procedures Ordinance Recommendation: Waive Full Reading and Introduce an Ordinance of the City of Madera Repealing Sections 2-2.501, 2-2.502, and 2-2.503 of the Madera Municipal Code and Adopting New Chapter 4 to Title II of the Madera Municipal Code Relating to Purchasing Procedures and Including Adoption of the Uniform Public Construction Cost Accounting Act (Report by Kingsley Okereke ) E. ADMINISTRATIVE REPORTS:
E-1 Compliance with Senate Bill 1205; Fire and Life Safety Inspections Recommendation: Receive an update on the City’s efforts on becoming compliant with SB1205 and provide direction, if any (Report by Matt Watson) E-2 Informational Report on the Fresno River Emergency Cleanup Recommendation: This report is submitted for informational purposes only, and there is no action requested from the City Council (Council) (Report by Jamie Hickman)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, December 21, 2022
Update 12/02/2022 at 4:15 p.m. Madera City Council Agenda Page 5 of 5 December 7, 2022
Wednesday, January 18, 2023
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for December 7, 2022, near the front entrances of City Hall and on the City’s website www.madera.gov at 4:15 p.m. on December 2, 2022. _______________________
Alicia Gonzales, City Clerk