Agenda packet — Madera City Council, December 21, 2022 (part 1 of 2)

Update 12/16/2022 at 2:30 pm Madera City Council Agenda Page 1 of 5 December 21, 2022

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

CORRECTED

NOTICE AND AGENDA
Wednesday, December 21, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 857 2111 8838#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Rev. Sammie Neely III, Mount Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 12/16/2022 at 2:30 pm Madera City Council Agenda Page 2 of 5 December 21, 2022
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP:

A-1 Workshop on Clean California State Beautification Program – Madera Block Wall Enhancement Project
Recommendation: Receive a presentation focused on the Block Wall Enhancement Project and entertain the concept of a cooperative agreement prepared between the City, the Department of Transportation, and the Madera Arts Council for this project (Report by Joseph Hebert)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – 10/05/22
Recommendation: Approve the City Council Meeting Minutes of October 5, 2022 B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 26, 2022 to December 9, 2022 (Report by Joy Canfield)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Wendy Silva) B-4 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule reflecting a two percent cost of living adjustment for applicable positions (Report by Wendy Silva)
B-5 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) B-6 Annual Local Appointment List on City Boards, Commissions, and Committees Recommendation: Approve a Minute Order Authorizing the City Clerk to File the 2022 Annual Local Appointments List (Report by Alicia Gonzales)
B-7 Agreement for Affordable Care Act (ACA) Reporting Services Update 12/16/2022 at 2:30 pm Madera City Council Agenda Page 3 of 5 December 21, 2022
Recommendation: Adopt a resolution approving an agreement for 2022 ACA reporting services with Workterra (Report by Wendy Silva)
B-8 Adoption of New Purchasing Procedures Ordinance
Recommendation: Waive the Second Reading and Adoption of an Ordinance of the City of Madera Repealing Sections 2-2.501, 2-2.502, and 2-2.503 of the Madera Municipal Code and Adopting New Chapter 4 to Title II of the Madera Municipal Code Relating to Purchasing Procedures and Including Adoption of the Uniform Public Construction Cost Accounting Act and Rescinding Current Procurement Procedures that are Inconsistent with this Ordinance (Report by Joy Canfield)
B-9 Ratification of Revisions to COVID-19 Emergency Policy No. 2 Recommendation: Adopt a Minute Order ratifying issuance of Revised COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave by the City Manager in his role as Director of Emergency Services (Report by Wendy Silva)
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Wastewater Pathogen Monitoring Agreement with Verily Life Sciences Recommendation: Adopt a resolution approving a Materials Transfer Agreement with Verily Life Sciences LLC to analyze wastewater samples in support of public health monitoring (Report by Jamie Hickman)
D-2 Amendment to an Agreement with Beyaz and Patel Inc. Regarding the Loy Cook Water Tower Recommendation: Adopt a Resolution approving Amendment No. 1 to the Consultant Services Agreement with Beyaz & Patel Inc. for the preparation of engineering plans and specifications for the renovation of the Loy Cook Water Tower in the amount to of $119,149.37 and a contingency of 10 percent of the contract amount (Report by Keith Helmuth) D-3 Improvement Agreement Amendment No. 1 for the Pecan Square Subdivision (Tract No. 20- S-02) Allowing Reimbursement for Park Improvements
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Improvement Agreement Authorizing Construction of Park Improvements withing the Pecan Square Subdivision and Reimbursement for Park Improvements Proposed to be Constructed by Subdivider (Report by Keith Helmuth) D-4 Purchase of New Body-Worn Cameras (BWC) for the Police Department Recommendation: Adopt Resolutions:
1) Approving the Motorola Master Customer Agreement, Online Terms Acknowledgement, and Notice to Proceed for the purchase of 48 new Motorola WatchGuard body-worn cameras and related equipment and software in the amount of $108,934.50
2) Approving a Budget Amendment to the Fiscal Year 2022/23 Operating Budget to appropriate Measure K funds for the purchase of body-worn cameras (Report by Dino Lawson)
Update 12/16/2022 at 2:30 pm Madera City Council Agenda Page 4 of 5 December 21, 2022
D-5 Budget Amendment to transfer from fund balance and appropriate $200,000 for the purchase of new equipment for the new Type 1 fire engine.

Recommendation: Adopt a Resolution transferring $200,000 from designated Fire Equipment Replacement Fund balance and appropriating the funds for purchase of new Type 1 fire engine equipment in accordance with City purchasing procedures (Report by Matthew Watson)
E. ADMINISTRATIVE REPORTS:

E-1 Update on the Fire Hydrant Maintenance Program
Recommendation: This report is submitted for informational purposes only, and there is no action requested from the City Council (Report by Matt Watson) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section 54957(b)(1) Title: City Manager
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, January 18, 2023
 Wednesday, February 1, 2023
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service.  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

Update 12/16/2022 at 2:30 pm Madera City Council Agenda Page 5 of 5 December 21, 2022
I, Azeema Prakash, Administrative Analyst for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for December 21, 2022 near the front entrances of City Hall and on the City’s website www.madera.gov at 2:30 p.m. on December 16, 2022.

Azeema Prakash, Administrative Analyst

REPORT TO CITY COUNCIL
Approved by: Council Meeting of December 21, 2022
_________________________________ Agenda Number: ___________ Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Workshop on Clean California State Beautification Program – Madera Block Wall Enhancement Project
RECOMMENDATION:

Receive a presentation focused on the Block Wall Enhancement Project (Project) and entertain the concept of a cooperative agreement prepared between the City, the Department of Transportation (Caltrans), and the Madera Arts Council (Arts Council) for the project SUMMARY:

This workshop is intended for Council to consider a request from Caltrans to enter into a cooperative agreement under the Clean California State Beautification Program (CCSBP) to fund Project along State Route 99, south of the 4th Street off-ramp, and consider the Arts Council a sub-applicant. The art would be in the form of a wall and/or column and is expected to be twodimensional, such as a painting.

DISCUSSION:

In 2021, the State allocated over $1.1 billion for the Clean California initiative that aimed to make a significant investment in litter collection, community engagement, and education to ultimately transform unsightly roadsides into spaces of pride for all Californians. This initiative is intended to be a statewide effort with potential projects in all 58 counties, with nearly a third of the funds going directly to cities, counties, tribes, and transit agencies to clean local streets and public spaces. Funds were allocated per the following:

A-1
 $418M: Litter Abatement over three years
 $287M: State Beautification Projects over two years
 $306M: Local Beautification Projects over two years
 $32M: Public Education over two years
 $62M: Project Design, Construction, Local Support, and Engagement There are four action areas the Clean California initiative focuses on, including:

1. Engage & invest in communities 2. Enhance infrastructure

3. Expand litter pick-up 4. Education
The Project falls within the State Beautification Projects funding, focusing on State Highway beautification enhancements. Caltrans District 6, which encompasses Madera, received $26.6 million over two years and is set to fund 17 State Beautification Projects. Specifically, the Project aims to:
 Beautify the newly constructed block wall on the east side of SR 99, south of the 4th Street  Enhancing and beautification through oleander planting and vines in front of the block wall
 Cultural connection and community placemaking through the installation of simple artistic design on the block wall
The Project must be completed by June 30, 2023. Considering that the Arts Council previously expressed an interest in engaging local artists and artwork projects, this appears to be an ideal partnership.

Program eligibility requirements note that applicants must be “a local or regional public agency, transit agency, or federally recognized tribal government,” with the opportunity for nonprofit organizations to partner with eligible applicants as sub-applicants. Thus, the City would serve as the lead applicant, with the Arts Council being the sub-applicant.

The City and the Arts Council met with Caltrans to gauge the project's feasibility and to discuss roles and expectations for each entity. While there are numerous facets to a project like this, a few key items worth highlighting:
 Ownership: The project would be constructed on State right-of-way. As a result, Caltrans would own the land and project.
 Construction: Caltrans would manage the construction of the project.  Maintenance: The City would be responsible for maintaining the art and would need to obtain an easement encroachment to work within the State’s right-of-way.  Long-term Funding for maintenance: Caltrans has indicated that some funding is available; however, long-term funding is questionable.

As envisioned, the City would enter into an agreement with Caltrans and a separate agreement with the Arts Council for the completion of the procurement of an artwork/artist, approval of artwork/artist, and reimbursement/billing process.

While the construction and maintenance is easier to define, selecting an artist and appropriate artwork can be subjective. While many options exist, the process can be divided into two:

1. How will an artist be selected

2. What criteria will be used to select the art
The following are some potential options (italics added for emphasis):

1. How will an artist be selected?
One option would be to form an Art Selection Committee (ASC) that may serve as an advisory body to the City Council. The ASC may be comprised of members from:
 City Council
 Arts Council
 Madera Arts Authority
 Madera Community College
 Madera Unified School District
While not prescriptive, one option could be to have a representative from each organization. The ASC may then issue a Request for Proposal (RFP). The RFP may identify criteria, such as experience, why they are interested, past work, etc. Upon completion of the Project, the ASC would dissolve.

2. What criteria will be used to select the art
It would appear appropriate that the ASC develop criteria for which submissions will be evaluated. For example, should the art focus on something the community is known for, a person, an object or a landscape, or to evoke an emotion? Role of the City Council
Given that the City would serve as the applicant, it would appear appropriate to have the City Council serve as the decision-making body. If so, the ASC would make a recommendation to the Council for final approval.

FINANCIAL IMPACT:

If awarded, the City would act as the lead applicant for the CCSBP. The Project is estimated at $330k. This cost estimate includes $230K for the planting, irrigation, and landscaping portion of the project and $100k for the art component. The funding is reimbursement-based, with budget adjustments to occur accordingly for the revenue and expenditures.

ALTERNATIVES:

1. Council may request that staff bring additional information back to a subsequent meeting.

2. Council may elect not to proceed with preparing a cooperative agreement with Caltrans nor having the Arts Council as a sub-applicant.

ATTACHMENTS:

1. Map of project area
ATTACHMENT 1

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Minutes of a Regular Meeting of the Madera City Council October 5, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 897 7517 9569#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy (Zoom), City Engineer Keith Helmuth, Community Development Director Will Tackett, Interim Director of Financial Services Kingsley Okereke, Fire Battalion Chief Andrew Overbay, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Interim Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Dino Lawson, Interim Public Works Director Jamie Hickman, Senior Planner Robert Smith, Wastewater Treatment Plant Manager Gabriel Bostan, Deputy City Engineer Randy Bell, and Communication Specialist Joseph Carrello.

INVOCATION: Mike Souza, Harvest Community Church
PLEDGE OF ALLEGIANCE: Councilmember Gallegos
APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM EVANS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE AGENDA WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

PUBLIC COMMENT:

VALLEY CENTRAL
City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 2 of 8
the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Student from Furman High School invited Council to attend the College and Career Fair at Furman High on October 17th from 9:00 a.m. to 12:00 p.m.

Johnny Mendez, Youth Leadership Institute Program Manager stated he’s worked with youth in Madera for the past six (6) years and just wanted to re-introduce himself and said he was available to meet with any Councilmember to provide additional information about YLI.

Yvette Flores Youth Commission Coordinator for Madera gave a recap of what the Youth Commission has done this past year. The commission made activity books that they were able to distribute. The books can currently be found at the County Library, John Wells Youth Centers, Madera High School and Madera South High School.

Councilmember Gallegos stated that Furman High School’s Student Advisor Sylvia Anguiano and six (6) other students were in attendance to invite Council to their October 17th event.

Kristina Rebel, the current ASU President at Madera High School stated they were in attendance on behalf of the Madera High School Student Leadership Team and requested approval of the Homecoming Parade along Howard Road.

Another student stated their parade theme is based on new and old video games that will be showcased throughout the parade and floats. They are also excited to have the Blue Pyramid Elementary Students participate in the parade which is a great tradition for Madera High School.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS:

1. Certificate Recognizing Dennis Smith for 11 Years of Service on ADA Advisory Council

2. Certificate Recognizing Tim Riche for 6 Years of Service on ADA Advisory Council

3. Proclamation Recognizing Indigenous People Day

4. Madera Community College - Lumina Million Dollar Community College Challenge INTRODUCTIONS:

1. Liliana Camacho, Administrative Assistant - Grants Department A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

B-1 Minutes – 05/18/22, 06/01/22
Recommendation: Approve the City Council Minutes of May 18, 2022 and June 1, 2022 City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 3 of 8
B-2 Informational Report on Register of Audited Demands for September 10, 2022 to September 23, 2022
Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Request to Waive City Fees relating to Madera High School’s Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police and Public Works Services relating to the Madera High School Homecoming Parade in the amount of $2,124 (Report by Dino Lawson)
RES 22-162 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER THE COSTS OF POLICE AND PUBLIC WORKS SERVICES

RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,124.00
B-4 Letter of Support for Amond World and the Pursuit of California Competes Tax Credit Recommendation: Approve a Minute Order Approving a Letter of Support for Amond World and the California Competes Tax Credit (Report by Arnoldo Rodriguez) B-5 Appointment to the Civil Service Commission
Recommendation: Adopt a Resolution Appointing Dennis Smith to the Civil Service Commission (Report by Wendy Silva)
RES 22-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPOINTING DENNIS SMITH TO THE CITY OF MADERA CIVIL SERVICE

COMMISSION
B-6 Covenant Agreement to Allow a Limited Encroachment into a Public Utility Easement at 1389 Taylor Lane (APN 006-580-006)
Recommendation: Adopt a Resolution Approving a Covenant Agreement to Allow a Limited Encroachment into a Public Utility Easement (PUE) at Property Owners Risk (Report by Keith Helmuth)
RES 22-164 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING COVENANT AGREEMENT TO ALLOW A LIMITED

ENCROACHMENT INTO A PUBLIC UTILITY EASEMENT AT PROPERTY

OWNER'S RISK
B-7 Letter of Support for the Affiliation of Madera Community Hospital, Trinity Health, and Saint Agnes Medical Center
Recommendation: Approve a Minute Order Approving a Letter of Support the Affiliation of Madera Community Hospital, Trinity Health, and Saint Agnes Medical Center (Report by Arnoldo Rodriguez)
B-8 Consideration of a Request by Nadeem Ahmad and Shahzada Farooq for Connection to the City’s Water System
Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 16255 North D Street (Report by Keith Helmuth) RES 22-165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16255 NORTH D STREET
City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 4 of 8
C. PUBLIC HEARINGS:

C-1 Public Hearing for Annexation No. 11 (Tract 20-S-02 Pecan Square Subdivision) into Community Facilities District No. 2005-1 (Public Services) and Related Actions Recommendation:
1) Adopt a Resolution Authorizing the Annexation (Annexation No. 11) of Territory to Community Facilities District (CFD) No. 2005-1 and Levy of Special Tax and Submitting the Levy of Tax to the Qualified Electors; and
2) Adopt a Resolution Calling a Special Election and Submitting to the Voters of Annexation No. 11 of CFD 2005-1 the Proposition Regarding the Annual Levy of Special Taxes within Annexation No. 11 to Finance Police Protection Services, Fire Protection and Suppression Services, Park Maintenance, and Storm Drainage System Operation and Maintenance within the District; and
3) Conduct a Special Election of the Qualified Electors of Annexation No. 11 of the City’s CFD 2005-1 and Declaration and Certification of the Results Thereof; and 4) Adopt a Resolution Making Certain Findings, Certifying the Results of an Election and Adding the Territory Identified as Annexation No. 11 to CFD 2005-1 (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM C-1(1) AND C-1(2) WERE APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES:

NONE. ABSENT: NONE. ABSTAIN: NONE.

RES 22-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 11) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
RES 22-167 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING TO THE VOTERS OF ANNEXATION NO. 11 OF CITY OF MADERA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) THE PROPOSITION

REGARDING THE ANNUAL LEVY OF SPECIAL TAXES WITHIN ANNEXATION NO. 11 TO FINANCE POLICE PROTECTION SERVICES, FIRE PROTECTION

AND SUPPRESSION SERVICES, PARK MAINTENANCE, AND STORM

DRAINAGE SYSTEM OPERATION AND MAINTENANCE WITHIN THE

DISTRICT
Recess for this item was called at 6:43 p.m. so that Senior Planner Robert Smith could confirm if there was only one (1) property owner.

Council moved on to Item C-2. Council returned from recess at 6:50 p.m. after hearing and taking action on Item C-2.

Senior Planner Robert Smith stated that there is only one (1) property owner for the annexation property.

City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 5 of 8

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM C-1(4) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-168 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

MAKING CERTAIN FINDINGS, CERTIFYING THE RESULTS OF A SPECIAL ELECTION AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 11 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1
C-2 Public Hearing Regarding for Annexation No. 12 (Tract 21-S-01 Crown Tozer Subdivision) into Community Facilities District No. 2005-1 (Public Services) and Related Actions Recommendation:
1) Adopt a Resolution Authorizing the Annexation of Territory (Annexation No.12) to Community Facilities District (CFD) No. 2005-1 and Authorizing the Levy of Special Tax and Submitting the Levy of Tax to the Qualified Electors; and 2) Adopt a Resolution Calling a Special Election and Submitting to the Voters of Annexation No. 12 of the City’s CFD 2005-1 Proposition Regarding the Annual Levy of Special Taxes within Annexation No. 12 to Finance Police Protection Services, Fire Protection and Suppression Services, Park Maintenance, and Storm Drainage System Operation and Maintenance within the District; and
3) Conduct a Special Election of the Qualified Electors of Annexation No. 12 of the City’s CFD 2005-1 and Declaration and Certification of the Results Thereof; and 4) Adopt a Resolution Making Certain Findings, Certifying the Results of an Election and Adding the Territory Identified as Annexation No. 12 to CFD 2005-1 (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM C-2(1) AND C-2(2) WERE APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES:

NONE. ABSENT: NONE. ABSTAIN: NONE.

RES 22-169 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 12) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
RES 22-170 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING TO THE VOTERS OF ANNEXATION NO. 12 OF CITY OF MADERA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) THE PROPOSITION

REGARDING THE ANNUAL LEVY OF SPECIAL TAXES WITHIN ANNEXATION NO. 12 TO FINANCE POLICE PROTECTION SERVICES, FIRE PROTECTION

AND SUPPRESSION SERVICES, PARK MAINTENANCE, AND STORM

DRAINAGE SYSTEM OPERATION AND MAINTENANCE WITHIN THE

DISTRICT
Senior Planner Robert Smith stated that there is only one (1) property owner for the annexation property.

City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 6 of 8

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM C-2(4) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-171 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

MAKING CERTAIN FINDINGS, CERTIFYING THE RESULTS OF A SPECIAL ELECTION AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 12 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1
After this motion was completed, Council went back to finish Item C-1 as they still needed a determination on Item C-1(4).

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: None E. ADMINISTRATIVE REPORTS:

E-1 Identification of Improvements for Inclusion in the Reconnecting Communities Pilot Program Grant for use on the Caltrans Downtown Madera CAPM (Capital Preventive Maintenance) and Council Direction Regarding Possible Use of Alternate Source of Funds should it be found necessary
Recommendation: Adopt a Minute Order Approving the City’s Project List for the Reconnecting Communities Pilot Program Grant Application and Provide Direction Regarding Possible Use of an Alternate Funding Source for the Same Grant should it be found to be necessary (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

E-2 Discussion and Direction regarding Developer Request to add a Rolled Curb Standard to the City of Madera Standard Plans and Specifications
Recommendation: This report is submitted for Discussion and Direction regarding Developer Request to Add a Rolled Curb Standard to the 2005 City of Madera Standard Plans and Specifications (Report by Keith Helmuth) Michael Pistoresi spoke on sidewalks, curbs and garages.

No further Public Comment was presented. Public Comment was closed.

E-3 Update on Citywide Cannabis Process
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos mentioned that the Old Timers’ Day Parade was a successful event and thanked the Rotary Club and Nick Salinas for their involvement. She congratulated the Parade King City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 7 of 8
and Queen, Bill and Carla Alessini as well as Mike Pistoresi for being the Grand Marshal.

Councilmember Gallegos discussed attending a prayer, organized by Madera Unified in which groups delivered a prayer over each school campus in the district. She shared the news of the arrival of her granddaughter on Thursday, September 29th.

Councilmember Montes congratulated Councilmember Gallegos on the birth of her grandchild. He thanked Chief of Police Dino Lawson, Lieutenant Alicia Videgain and City Clerk Alicia Gonzales for their help in the Old Timers’ Day Parade.

Councilmember Rodriguez encouraged anyone who would like outreach or education on Measure T to contact him or the Madera County Transportation Commission. He also asked that Council be allowed to address presenters on non-Public Hearing agenda items and ask question prior to the opening of the matter for public comment.

Mayor Pro Tem Evans thanked the Police Department for their hospitality in the Old Timers’ Parade.

She stated she attended events honoring Clay Daulton as the Senior Farmer of the Year, Bill and Carla Alessini as the Old Timers’ Day Parade King and Queen, Mike Pistoresi as Grand Marshal and Flora Zumwalt for her centennial birthday celebration.

Councilmember Mejia mentioned her enjoyment in being part of the Old Timers’ Day Parade. She also attended Hispanic Heritage Month events held at Madera High South and Mount Vista High School, where she spoke to students about the significance of Hispanic history and culture. Councilmember Mejia took part in a downtown cleanup event on Saturday, October 8th, hosted by LOVE Madera and the Madera Association of Realtors, with cleanup equipment donated by the City, Lowes and Home Depot. Over fifty community members volunteered their time to clean up the downtown area. Councilmember Mejia invited her colleagues and the public to the Day of the Dead event, which will take place on Tuesday, November 1st, at Courthouse Park. She also announced the arrival of her baby nephew, who was born Friday, September 30th.

Councilmember Villegas mentioned that the Thaddeus Sran mural on Yosemite Avenue has suffered some damage and a property owner has asked if the Madera County Arts Authority would consider redoing or changing the mural. He also expressed his pleasure in taking part in the Old Timers’ Parade.

Mayor Garcia acknowledged the volunteers and staff who helped with the Parade. He also announced that the Measure T mailer was recently sent out to all residents.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, and Che Johnson Employee Groups: General Bargaining Unit, Madera Police Officers’ Association, MidManagement Employee Group, Law Enforcement Mid Management Group G-2 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Che Johnson Unrepresented Employees: Police Chief, City Engineer, Director of Human Resources, Public Works Operations Director, Director of Parks & Community Services, Information Services Manager, Planning Manager, Chief Building Official, Director of Community Development, Director of Financial Services, and City Clerk
City Attorney Hilda Cantu Montoy made the closed session announcement at 8:27 p.m.

City of Madera City Council Minutes
205 W. 4th Street October 5, 2022
Madera, CA 93637 Page 8 of 8
Ms. Cantu Montoy and Council returned from Closed Session at 9:52 p.m. with all members of Council present.

Ms. Cantu Montoy stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 9:52 p.m.

UPCOMING MEETING DATES:
 Wednesday, October 19, 2022
 Wednesday, November 2, 2022

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: December 21, 2022
Agenda Number: _________
Department Director
_________________________________
City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for November 26, 2022 to December 9, 2022 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of November 26, 2022 to December 9, 2022 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 34844 – 35086 $2,515,699.06
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $659,813.13
SDI EDD $2,848.18
CalPERS Payment CalPERS $122,529.05
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2022/2023 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per B-2
' ' ' '
the request of City Council, we have included the departmentsfrom which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2022/2023 budget.

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

These expenditures were spent considering Strategy 115: Economic Resource Provision: Ensure sufficient economic resources to provide adequate City services and prepare for future growth.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34844 11/28/2022 PD OPS PD OPS KER'S GAS & LUBE, INC. 10/22 PD CAR WASHES 435.00 $ 34845 11/28/2022 PARKS PARKS DAVID J. BOYLE MEMORIAL MONUMENTS 1,500.00 $ 34845 11/28/2022 PARKS ADMIN PARKS DAVID J. BOYLE MEMORIAL MONUMENTS 3,500.00 $ 34846 11/28/2022 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING STAFF UNIFORMS 632.18 $ 34846 11/28/2022 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING TINY TIKES ‐ SOCCER SHIRTS 372.11 $ 34846 11/28/2022 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING ADULT BASKETBALL ‐ CHAMPION SHIRTS 155.34 $ 34847 11/28/2022 IS COMPUTER MAINT ZOHO CORPORATION LOG360 INTRUSION DETECTION ADDITION 6,437.00 $ 34848 11/28/2022 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 12/22 4,000.00 $ 34849 11/28/2022 GRANTS CALHOME MH REHAB WT CAPITAL LENDER SERVICES TRUSTEE'S EXPENSES & FEES ‐ 14‐CALHOME‐9834 $ 504.88 34850 11/28/2022 PLANNING PLANNING TELECOM LAW FIRM, P.C. CONSULTING SERVICES 95.70 $ 34851 11/28/2022 GRANTS CDBG PUBLIC SVC OLIVE CHARITABLE ORGANIZATION CDBG Q1 22/23 8,525.04 $ 34852 11/28/2022 PD OPS CODE ENF O&E TRANSPORTATION LLC WEED ABATEMENT 1,700.00 $ 34852 11/28/2022 PD OPS PARKS O&E TRANSPORTATION LLC RIVER CLEAN UP 29,500.00 $ 34853 11/28/2022 PW ADMIN CODE ENF LITE ON THE LAND, INC RIVER CLEAN UP 89,250.00 $ 34854 11/28/2022 FINANCE COMM & REC AT&T 10/22 CALNET 3 SVS 9391026396 259.10 $ 34854 11/28/2022 FINANCE MEAS K ‐ FIRE AT&T 11/22 CALNET 3 SVS 939106734 48.21 $ 34854 11/28/2022 FINANCE SR CITIZEN COMM AT&T 10/22 CALNET 3 SVS 9391026398 23.77 $ 34854 11/28/2022 FINANCE SR CITIZEN COMM AT&T 10/22 CALNET 3 SVS 9391026403 26.72 $ 34854 11/28/2022 FINANCE PD OPS AT&T 10/22 CALNET 3 SVS 9391059143 1,085.52 $ 34854 11/28/2022 FINANCE PD OPS AT&T 10/22 CALNET 3 SVS 9391026401 23.77 $ 34855 11/28/2022 IS COMPUTER MAINT CDW GOVERNMENT, INC ADOBE LICENSING RENEWAL 7,873.75 $ 34856 11/28/2022 WWTP WWTP CALIFORNIA BOILER INC. HEAT EXCHANGE SERVICE 8,050.00 $ 34857 11/28/2022 PW ADMIN STREETS CONCENTRA MEDICAL CENTERS DOT PHYSICAL RECERTIFICATION 69.00 $ 34858 11/28/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION ‐ PANAM 759.50 $ 34859 11/28/2022 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 11/01/22‐11/15/22 19,400.00 $ 34860 11/28/2022 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL FEES 1,286.50 $ 34861 11/28/2022 FLEET MAINT FLEET MAINT MADERA COUNTY ENVIRONMENTAL HEALTH DEPT CUPA OVERSIGHT SURCHARGE 912.00 $ 34862 11/28/2022 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC HEARING NOTICE 357.50 $ 34863 11/28/2022 PD OPS SUPP LAW ENF MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 1,840.25 $ 34863 11/28/2022 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 1,200.33 $ 34864 11/28/2022 PARKS AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL 411.10 $ 34865 11/28/2022 ENGINEERING AFFORD HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R‐000094 BID PACKAGE 3 49,048.50 $ 34865 11/28/2022 PARKS ADMIN PARKS O'DELL ENGINEERING, INC. PARKS DESIGN SERVICES ‐ OLIVE PARK 21,328.47 $ 34866 11/28/2022 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 18,822.52 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 ‐ UNION BANK GENERAL ACCOUNT December 21, 2022

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34867 11/28/2022 PD OPS PD OPS PROFORCE MISC PD EQUIPMENT 4,427.44 $ 34868 11/28/2022 PLANNING PLANNING PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 22,093.64 $ 34869 11/28/2022 PLANNING PLANNING QUAD‐KNOPF ENGINEERING PROFESSIONAL CONSULTING SERVICES 10,140.93 $ 34870 11/28/2022 GRANTS GRANT OVERSIGHT RANEY PLANNING & MANAGEMENT, INC. ANNUAL HOME MONITORING 3,122.00 $ 34871 11/28/2022 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 18,117.53 $ 34872 11/28/2022 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 1,091.84 $ 34873 11/28/2022 WWTP WWTP SPARKLETTS LAB & DRINKING WATER 173.59 $ 34874 11/28/2022 WWTP WWTP SYNAGRO WEST, INC. BIOSOLIDS DISPOSAL 20,788.62 $ 34875 11/28/2022 PARKS COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 609.02 $ 34876 11/28/2022 PARKS PARKS VILLA GARDENING SERVICE INC 10/22 LAWN SERVICES ‐ ACCORNERO 330.00 $ 34877 11/28/2022 FINANCE AIRPORT OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 65.10 $ 34877 11/28/2022 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 101.86 $ 34877 11/28/2022 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 28.21 $ 34877 11/28/2022 FINANCE ENGINEERING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 (13.03) $ 34877 11/28/2022 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 1,224.67 $ 34877 11/28/2022 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 152.04 $ 34877 11/28/2022 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 0.40 $ 34877 11/28/2022 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 38.01 $ 34877 11/28/2022 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 0.80 $ 34877 11/28/2022 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 50.93 $ 34877 11/28/2022 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 12.76 $ 34877 11/28/2022 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 4.44 $ 34877 11/28/2022 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 0.40 $ 34877 11/28/2022 FINANCE UB ‐ WATER VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 2.41 $ 34877 11/28/2022 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 142.66 $ 34877 11/28/2022 FINANCE WATER QUALITY VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 38.01 $ 34877 11/28/2022 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 65.10 $ 34877 11/28/2022 FINANCE MEAS K ‐ PD VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 (10.41) $ 34877 11/28/2022 FINANCE CITY MANAGER VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 45.76 $ 34877 11/28/2022 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/22‐11/10/22 485.39 $ 34878 11/28/2022 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING PECAN SQUARE TRACT MAP REVIEW 232.50 $ 34879 11/28/2022 FINANCE ENGINEERING AR REFUNDS REFUND CREDIT ON CLOSED ACCT 90.00 $ 34880 11/28/2022 FINANCE SEWER FUND AR REFUNDS REFUND CREDIT ON CLOSED ACCT 337.07 $ 34881 11/28/2022 FINANCE ENGINEERING AR REFUNDS REFUND CREDIT ON CLOSED ACCT 500.00 $ 34882 11/28/2022 FINANCE ENGINEERING AR REFUNDS REFUND CREDIT ON CLOSED ACCT 149.00 $ 34883 11/28/2022 PLANNING PLANNING BLDING/PLAN REFNDS CANCELLED PERMIT ‐ NOT NEEDED 950.00 $ 34884 11/28/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND 9925841 11.64 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34885 11/28/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9919014 64.93 $ 34886 11/28/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917773 253.62 $ 34887 11/28/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916283 174.05 $ 34888 11/28/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926272 679.74 $ 34889 11/28/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923807 223.92 $ 34890 11/28/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND 9925461‐553940 22.02 $ 34891 12/05/2022 GRANTS SB1‐STATE OF GOOD REPDUO‐GARD INDUSTRIES, INC. BUS STOP SHELTERS 26,982.40 $ 34892 12/05/2022 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES ‐ PLANNING 5,945.60 $ 34893 12/05/2022 ENGINEERING ADMIN SERVICES COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 390.00 $ 34893 12/05/2022 ENGINEERING ARTERIAL/COLLECTOR COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 73.10 $ 34893 12/05/2022 ENGINEERING DIF/PUBLIC WORKS COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 91.10 $ 34893 12/05/2022 ENGINEERING DIF/PARKS COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 116.31 $ 34893 12/05/2022 ENGINEERING DIF/POLICE COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 42.95 $ 34893 12/05/2022 ENGINEERING DRAINAGE DIF COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 169.41 $ 34893 12/05/2022 ENGINEERING GENERAL GOV DIF COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 242.54 $ 34893 12/05/2022 ENGINEERING TRANSP IMPACT FEE COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 417.86 $ 34893 12/05/2022 ENGINEERING SEWER SE QUAD COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 52.59 $ 34893 12/05/2022 ENGINEERING WESTBERRY ELLIS DIF COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 42.80 $ 34893 12/05/2022 ENGINEERING RD 28 SEWER INT DIF COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 62.10 $ 34893 12/05/2022 ENGINEERING TRAFFIC SPECIAL IMP COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 52.43 $ 34893 12/05/2022 ENGINEERING SEWER NW QUAD COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 20.12 $ 34893 12/05/2022 ENGINEERING SEWER SW QUAD COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 110.70 $ 34893 12/05/2022 ENGINEERING STORM DRAIN NW COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 45.24 $ 34893 12/05/2022 ENGINEERING STORM DRAIN SE COLGAN CONSULTING CORPORATION DIF STUDY UPDATE 20.75 $ 34894 12/05/2022 FINANCE PAYROLL TRUST COURT ORDERED DEBT COLLECTIONS COURT ORDERED DEBT COLLECTIONS 25.13 $ 34895 12/05/2022 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS 996.43 $ 34896 12/05/2022 PD OPS PD OPS RAUL R. HERRERA JR. POLYGRAPHS 1,600.00 $ 34897 12/05/2022 PD OPS PD OPS LEATHAM FAMILY, LLC BADGE ORDER 160.73 $ 34898 12/05/2022 FIRE FIRE LUIS F FREITAS HAND LETTERING & REMOVAL 135.00 $ 34899 12/05/2022 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND 700.00 $ 34900 12/05/2022 CITY ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES 14,778.67 $ 34901 12/05/2022 PD OPS SUPP LAW ENF POINT EMBLEMS, LLC PROMOTIONAL KEY CAIN FOBS 2,162.35 $ 34902 12/05/2022 FINANCE PAYROLL TRUST MADERA CO SHERIFF‐CIVIL DIVISION SHERIFF GARN. ORDER $ 679.11 34903 12/05/2022 PD OPS GENERAL FUND CENTRALSQUARE TECHNOLOGIES, LLC ANNUAL CRYWOLF LICENSE & MAINTENANCE 4,123.61 $ 34903 12/05/2022 PD OPS PD OPS CENTRALSQUARE TECHNOLOGIES, LLC ANNUAL CRYWOLF LICENSE & MAINTENANCE 4,123.60 $ 34904 12/05/2022 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 100.31 $ 34904 12/05/2022 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 460.40 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34904 12/05/2022 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 179.11 $ 34904 12/05/2022 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 262.90 $ 34904 12/05/2022 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 248.01 $ 34904 12/05/2022 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 188.71 $ 34904 12/05/2022 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 287.14 $ 34904 12/05/2022 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 249.09 $ 34904 12/05/2022 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 590.01 $ 34904 12/05/2022 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 2,765.97 $ 34904 12/05/2022 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 1,633.69 $ 34904 12/05/2022 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 1,332.61 $ 34904 12/05/2022 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 1,587.35 $ 34904 12/05/2022 FINANCE TRANS ‐ FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 2,727.24 $ 34904 12/05/2022 FINANCE TRANS ‐ DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 2,481.40 $ 34904 12/05/2022 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 2,471.43 $ 34904 12/05/2022 FINANCE WATER QUALITY VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 479.38 $ 34904 12/05/2022 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES ‐ 11/01/22‐11/15/22 6,351.90 $ 34904 12/05/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF ‐ BULK DIESEL 3,753.77 $ 34904 12/05/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF ‐ 10/16/22‐10/31/22 452.06 $ 34904 12/05/2022 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF ‐ 11/01/22‐11/15/22 722.63 $ 34905 12/05/2022 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 300.00 $ 34906 12/05/2022 PW ADMIN AIRPORT OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 301.20 $ 34906 12/05/2022 PW ADMIN DRAINAGE LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 903.57 $ 34906 12/05/2022 PW ADMIN FLEET MAINT LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 451.77 $ 34906 12/05/2022 PW ADMIN SEWER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 451.74 $ 34906 12/05/2022 PW ADMIN WATER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 903.57 $ 34906 12/05/2022 PW ADMIN WWTP LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 451.77 $ 34907 12/05/2022 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 80.92 $ 34908 12/05/2022 PD OPS PD OPS BLAKE SHORT PER DIEM ‐ TASER INSTRUCTOR COURSE 129.50 $ 34909 12/05/2022 PD OPS PD OPS NICHOLAS CARILLO PER DIEM ‐ FIELD TRAINING OFFICER SCHOOL 425.50 $ 34910 12/05/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,140.00 $ 34910 12/05/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 408.00 $ 34911 12/05/2022 FINANCE SEWER OPS AT&T 11/22 CALNET 3 SVS 9391031570 211.65 $ 34911 12/05/2022 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391020514 167.08 $ 34912 12/05/2022 CITY CLERK CITY CLERK AMERICAN LEGAL PUBLISHING CORP MUNI CODE SUPPLEMENT ‐ S‐47 FOLIO 221.05 $ 34913 12/05/2022 ENGINEERING FAU CMAQ BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 3,709.80 $ 34913 12/05/2022 ENGINEERING LTF ‐ STREETS BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 2,761.73 $ 34913 12/05/2022 ENGINEERING MEAS T ‐ ENVIRO BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 1,024.47 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34914 12/05/2022 PARKS SPORTS PROGRAMS BSN SPORTS ADULT SOFTBALLS 259.77 $ 34915 12/05/2022 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO EE LIFE INSURANCE 830.24 $ 34916 12/05/2022 FINANCE COMPUTER MAINT COMCAST 11/22 SVS 8155500320322006 88.13 $ 34917 12/05/2022 HR/RISK MGT FACILITIES MAINT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT SERVICES & AUDIOGRAM CHECK 31.00 $ 34917 12/05/2022 HR/RISK MGT HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT SERVICES & AUDIOGRAM CHECK 347.00 $ 34917 12/05/2022 HR/RISK MGT HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT SERVICES 49.00 $ 34918 12/05/2022 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 29.01 $ 34919 12/05/2022 FINANCE WATER CONSERV CITY OF MADERA SMART IRR CONTROLLER REBATE ‐ 9902975 97.98 $ 34919 12/05/2022 FINANCE WATER CONSERV CITY OF MADERA TOILET REPLACEMENT REBATE ‐ 9897238 100.00 $ 34919 12/05/2022 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE ‐ 9113003 200.00 $ 34920 12/05/2022 FINANCE PAYROLL TRUST M.C.E.A. 11/22 MONTHLY DUES 290.00 $ 34921 12/05/2022 FINANCE PAYROLL TRUST M P O A 11/22 MONTHLY DUE 6,374.68 $ 34922 12/05/2022 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE 682.50 $ 34923 12/05/2022 PW ADMIN PARKS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 812.00 $ 34923 12/05/2022 PW ADMIN STREETS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 2,691.06 $ 34924 12/05/2022 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3819620697‐3 117.91 $ 34924 12/05/2022 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 8126770647‐1 287.44 $ 34924 12/05/2022 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 52.01 $ 34924 12/05/2022 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 2,074.63 $ 34924 12/05/2022 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 11/22 SERVICE 8307681856‐2 1,125.93 $ 34924 12/05/2022 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 250.40 $ 34924 12/05/2022 FINANCE ENGINEERING PACIFIC GAS & ELECTRIC 11/22 SERVICE 2000655655‐7 1,228.39 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 6690755760‐8 87.02 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 161911913‐8 112.07 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 8178280304‐3 191.85 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 7949615676‐5 21.01 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 3499945233‐6 84.19 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 4,545.03 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 3642526071‐2 68.65 $ 34924 12/05/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 3352588453‐3 122.32 $ 34924 12/05/2022 FINANCE FIRE PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 79.36 $ 34924 12/05/2022 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (314.78) $ 34924 12/05/2022 FINANCE PARKS PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (172.46) $ 34924 12/05/2022 FINANCE RECREATION PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 33.82 $ 34924 12/05/2022 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (30.95) $ 34924 12/05/2022 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 19.89 $ 34924 12/05/2022 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 9.68 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34924 12/05/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9172110863‐6 11,253.19 $ 34924 12/05/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 33,287.22 $ 34924 12/05/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9651992016‐7 203.42 $ 34924 12/05/2022 FINANCE ZONE 24 PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (36.77) $ 34924 12/05/2022 FINANCE ZONE 26 PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (69.07) $ 34924 12/05/2022 FINANCE ZONE 31A PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 (137.96) $ 34924 12/05/2022 FINANCE PD OPS PACIFIC GAS & ELECTRIC 10/22 SERVICE 9920095153‐3 6,655.96 $ 34925 12/05/2022 PD OPS PD OPS PECK'S PRINTERY PD ‐ EXCHANGE FORM 618.65 $ 34925 12/05/2022 PD OPS PD OPS PECK'S PRINTERY PD ‐ MARSY'S CARD & RESOURCES 243.56 $ 34926 12/05/2022 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN FACILITIES MAINT PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN FLEET MAINT PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN SEWER OPS PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN WATER OPS PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34926 12/05/2022 PW ADMIN WATER QUALITY PITNEY BOWES, INC. POSTAGE FEES 3.34 $ 34926 12/05/2022 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES 3.34 $ 34926 12/05/2022 PW ADMIN PURCHASING PITNEY BOWES, INC. POSTAGE FEES 3.33 $ 34927 12/05/2022 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 12,441.40 $ 34928 12/05/2022 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTION $ 200.00 34929 12/05/2022 FINANCE PAYROLL TRUST STATE OF CALIFORNIA EDD TAX DEDUCTION $ 429.20 34930 12/05/2022 PARKS COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 1,189.03 $ 34931 12/05/2022 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 05/01/22‐07/31/22 1,750.00 $ 34932 12/05/2022 FINANCE PAYROLL TRUST VANTAGEPOINT TRANSFER AGENTS‐457 EE DEFERRED COMP CONTRIBUTIONS 27,213.97 $ 34933 12/05/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 3,000.00 $ 34934 12/05/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 3,000.00 $ 34935 12/05/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 1,391.00 $ 34936 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922860 110.09 $ 34937 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9891548 118.73 $ 34938 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922454 107.27 $ 34939 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917738 127.98 $ 34940 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916912 119.84 $ 34941 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920428 79.58 $ 34942 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918189 106.94 $ 34943 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9274005 98.48 $ 34944 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916962 104.09 $ 34945 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9908957 121.47 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34946 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926063 175.39 $ 34947 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923662 86.81 $ 34948 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916396 85.71 $ 34949 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9924422 74.71 $ 34950 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918982 83.32 $ 34951 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918519 97.77 $ 34952 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9910335 72.89 $ 34953 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8668481 70.52 $ 34954 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8668481 113.60 $ 34955 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9911437 134.08 $ 34956 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9917628 86.77 $ 34957 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 6920061 94.86 $ 34958 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925094 78.17 $ 34959 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9893587 69.90 $ 34960 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9914415 100.00 $ 34961 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9913939 142.15 $ 34962 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9905793 86.15 $ 34963 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916185 92.22 $ 34964 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9896213 116.84 $ 34965 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9914368 85.44 $ 34966 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9917716 86.40 $ 34967 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923497 98.76 $ 34968 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918336 87.99 $ 34969 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8575212 103.24 $ 34970 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926439 108.61 $ 34971 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9895344 46.76 $ 34972 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9909055 85.29 $ 34973 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 3534001 108.83 $ 34974 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926351 117.88 $ 34975 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9915421 151.48 $ 34976 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9913574 240.00 $ 34977 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926090 92.84 $ 34978 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917247 114.26 $ 34979 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922593 117.54 $ 34980 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923819 83.32 $ 34981 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926449 117.73 $ 34982 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9901845 110.92 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 34983 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 2004005 86.85 $ 34984 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9893826 116.21 $ 34985 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923870 99.57 $ 34986 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9910314 112.93 $ 34987 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9920095 313.78 $ 34988 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9901807 86.57 $ 34989 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9916640 540.39 $ 34990 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9901792 76.05 $ 34991 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925575 87.98 $ 34992 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9904199 84.27 $ 34993 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9912596 89.51 $ 34994 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923763 103.36 $ 34995 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9911615 120.93 $ 34996 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9914267 106.84 $ 34997 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9913916 73.71 $ 34998 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9911316 95.32 $ 34999 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9890950 197.47 $ 35000 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 6910002 246,614.32 $ 35001 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9904677 102.94 $ 35002 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917561 89.49 $ 35003 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 6460361 98.70 $ 35004 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9906266 110.63 $ 35005 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9906176 109.85 $ 35006 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000114 88.62 $ 35007 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918193 31.04 $ 35008 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 6739406 154.29 $ 35009 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922873 87.67 $ 35010 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 979007 89.86 $ 35011 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9891048 112.36 $ 35012 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918625 93.88 $ 35013 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923149 107.80 $ 35014 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925025 86.10 $ 35015 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9904777 71.31 $ 35016 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921651 113.81 $ 35017 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921537 107.42 $ 35018 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9904662 87.68 $ 35019 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9913822 95.06 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35020 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925563 98.07 $ 35021 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9915595 113.12 $ 35022 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8879285 145.38 $ 35023 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4916061 93.24 $ 35024 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918772 100.00 $ 35025 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9909100 300.00 $ 35026 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918336 102.33 $ 35027 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9915638 94.96 $ 35028 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9911697 94.07 $ 35029 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923784 88.13 $ 35030 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922587 115.28 $ 35031 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9912497 67.32 $ 35032 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9895377 90.09 $ 35033 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9899415 109.94 $ 35034 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7925258 95.34 $ 35035 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923646 209.14 $ 35036 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 5670 96.60 $ 35037 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 922006 112.89 $ 35038 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7037002 74.91 $ 35039 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7254425 92.84 $ 35040 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4507001 81.37 $ 35041 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926239 93.32 $ 35042 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920000 118.37 $ 35043 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 2297002 91.03 $ 35044 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9917679 97.56 $ 35045 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9924869 120.00 $ 35046 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7801092 184.41 $ 35047 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9919848 90.33 $ 35048 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4492004 92.72 $ 35049 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4492004 23.58 $ 35050 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9908090 107.45 $ 35051 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9897050 95.64 $ 35052 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918878 71.97 $ 35053 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9919191 111.36 $ 35054 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 4916051 96.08 $ 35055 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9900393 118.46 $ 35056 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9918116 100.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35057 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 6887003 267.00 $ 35058 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9924327 78.46 $ 35059 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923181 111.50 $ 35060 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9893652 121.02 $ 35061 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9893873 114.98 $ 35062 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9905786 78.81 $ 35063 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925308 101.45 $ 35064 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9914884 98.03 $ 35065 12/05/2022 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UUB TERM REFUND 9911792 45.48 $ 35066 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4507001 97.18 $ 35067 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926278 207.04 $ 35068 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926043 98.51 $ 35069 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921779 95.58 $ 35070 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922421 110.00 $ 35071 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921335 99.22 $ 35072 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9891330 228.00 $ 35073 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9915650 152.34 $ 35074 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925959 93.30 $ 35075 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925755 87.28 $ 35076 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9913828 108.00 $ 35077 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000352 93.05 $ 35078 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9898133 106.11 $ 35079 12/05/2022 UB ‐ WATER SOLID WASTE OTP‐ UB REFUNDS UB TERM REFUND 9914852 104.36 $ 35080 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9915198 114.57 $ 35081 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7847612 103.08 $ 35082 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9911162 111.67 $ 35083 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9908881 108.71 $ 35084 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9914978 108.71 $ 35085 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9914234 108.71 $ 35086 12/05/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923935 160.86 $ 167 12/01/2022 HR/RISK MGT CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. DECEMBER BENEFIT PREMIUMS 848.00 $ 167 12/01/2022 HR/RISK MGT PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. DECEMBER BENEFIT PREMIUMS 335,374.72 $ 167 12/01/2022 HR/RISK MGT PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. DECEMBER BENEFIT PREMIUMS 848.00 $ 168 12/01/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 11/30/2022 321.60 $ 169 12/01/2022 FINANCE GENERAL CAPITAL BANC OF AMERICA PUBLIC CAPITAL CORP ENGIE SOLAR PROJECT 1,068,219.40 $ 170 12/01/2022 FINANCE WWTP BOND ADMIN BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 234,434.18 $ 171 12/07/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/05/2022 641.83 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 172 12/07/2022 FINANCE PAYROLL TRUST N.P.C.‐ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 9,471.69 $ 173 12/07/2022 FINANCE PAYROLL TRUST N.P.C.‐ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 2,559.14 $ BANK #1 ‐ UNION BANK GENERAL ACCOUNT TOTAL $ 2,515,699.06

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 21, 2022
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council a monthly informational update on employment matters, including new hires, transfers, and terminations.

DISCUSSION:

The Civil Service Commission met December 6, 2022, and approved eligibility lists for the following classifications:
▪ Public Works Maintenance Worker II
▪ Payroll Specialist
▪ Assistant Planner
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Celia Garnica Police Auxiliary Services
Supervisor
Police Department FT 11/19/22
Bradley Arnold Police Officer II Police Department FT 11/19/22 B-3
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Calvin Barron Public Works
Maintenance Worker II
Public Works, Sewer
Division
FT 11/21/22
Carlos Villegas Public Works
Maintenance Worker I
Public Works, Safe
& Clean Team
PT 11/21/22
Phillip Thomas Police Officer Trainee Police Department FT 12/3/22 Anayely Rodriguez Park Aide Parks & Community
Services
PT 12/5/22
*Status: PT = Part Time, FT = Full Time
The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Fabela Cortez Neighborhood Preservation
Specialist I
Neighborhood Preservation
Specialist II
10/24/22
The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Jose Navarro Park Aide Parks & Community
Services PT 10/25/22
Hector Garibay Police Officer II Police Department FT 11/10/22 Yvonne Hamilton Program Leader II Parks & Community
Services PT 11/21/22
Jannalyn Milam Public Safety Dispatcher Police Department FT 11/28/22 Marco Solis Public Works Maintenance
Worker I
Public Works, Safe
& Clean Team PT 11/30/22
Imanol Coria Public Works Maintenance
Worker I
Public Works, Safe
& Clean Team PT 11/30/22
Cheyenne Hunter Program Leader I Parks & Community
Services PT 12/2/22
Table 3: Separations, continued
Name Position Department Status* Effective
Date
Eddie Rincon Accounting Technician II Finance, Utility
Billing FT 12/6/22
Veronica Calderon Records Clerk Police Department FT 12/8/22 *Status: PT = Part Time, FT = Full Time
FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

Adoption of Updated City of Madera Full Time Salary Schedule RECOMMENDATION:

Adopt a resolution approving the revised City of Madera Full Time Salary Schedule reflecting a two percent cost-of-living adjustment for applicable positions SUMMARY:

The City is required by Government Code Sections 36506 and 37206 and the California Code of Regulations, title 2, §570.5 to publicly adopt its pay schedule. Pursuant to Memorandums of Understanding (MOUs) with the City’s four (4) bargaining units, as well as the adopted Standard Terms and Conditionsfor employment agreements with unrepresented department heads, a two percent (2%) cost-of-living adjustment (COLA) will be effective the pay period beginning December 31, 2022. Additionally, certain positions in the General Bargaining Unit and Mid Management Employee Group were approved for range adjustments. The requested action is to adopt the revised City of Madera Full Time Salary Schedule reflecting the COLA for applicable positions.

DISCUSSION:

In November 2022, Council took action to implement a two percent (2%) COLA to be effective the pay period beginning December 31, 2022, for all four bargaining units and unrepresented department heads. This same action also approved revised pay range assignments on Schedule M for certain positions represented by the General Bargaining Unit and Mid Management Employee Group. In December 2022, Council took action to also implement a 2% COLA for the City Clerk, a direct report of the City Council, with the same effective date.

California Government Code §36506 and §37206 and California Code of Regulations, title 2, §570.5 require the City to publicly adopt its pay schedule. Staff has prepared a revised City of B-4
Madera Full Time Salary Schedule that reflects the pay rates for each position after the COLA is applied and range assignments have been adjusted per Council’s prior action. The consolidated Full Time Salary Schedule will be posted on the City’s website, if adopted.

FINANCIAL IMPACT:

The requested action is to adopt a consolidated public pay schedule; no new pay adjustments or increases are being requested besides those previously authorized by Council action.

ALTERNATIVES:

Council may direct staff to further modify the City’s salary schedule.

ATTACHMENTS:

1. Resolution adopting the City of Madera Full Time Salary Schedule a. Attachment A: City of Madera Full Time Salary Schedule Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE DECEMBER 31, 2022
WHEREAS, the City of Madera (City) has negotiated and adopted Side Letter Agreements with its four bargaining units that include a two percent (2%) cost-of-living adjustment to be effective December 31, 2022, and salary range assignment adjustments for certain positions; and
WHEREAS, the City has adopted revised Standard Terms and Conditions for unrepresented department heads that include a two percent (2%) cost-of-living adjustment to be effective December 31, 2022; and
WHEREAS, the City Council has amended the City Clerk’s Employment Agreement to include a two percent (2%) cost-of-living adjustment to be effective December 31, 2022; and
WHEREAS, the City has prepared a consolidated Full Time Salary Schedule that captures these changes in a single schedule to be published on its website.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. Effective December 31, 2022, the City of Madera Full Time Salary Schedule provided as Attachment A is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * *
ABCDEF
City Clerk EXE 419 $2,707.96 $2,843.81 $2,985.65 $3,134.98 $3,291.80 $3,456.62City Manager EXE 587 $6,137.22 $6,444.23 $6,766.42 $7,104.77 $7,459.76 $7,832.87Accountant (Junior) GBU 282 $1,451.16 $1,523.77 $1,600.10 $1,680.13 $1,763.87 $1,852.38Accounting Technician I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Accounting Technician II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Accounting Technician III GBU 300 $1,587.38 $1,666.88 $1,750.09 $1,837.54 $1,929.76 $2,026.22 Administrative Assistant GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43 Animal Control Officer GBU 290 $1,510.53 $1,585.79 $1,665.29 $1,748.50 $1,835.95 $1,927.64 Assistant Planner GBU 352 $2,057.49 $2,160.32 $2,268.44 $2,381.86 $2,501.11 $2,626.19 Building Permit Technician GBU 288 $1,495.15 $1,569.89 $1,648.33 $1,731.01 $1,817.40 $1,908.56Combination Building Inspector GBU 348 $2,016.68 $2,117.92 $2,223.39 $2,334.69 $2,451.82 $2,574.25Computer Technician GBU 344 $1,976.93 $2,076.04 $2,179.93 $2,288.58 $2,403.06 $2,523.37Construction Inspector I GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 Construction Inspector II GBU 342 $1,957.32 $2,055.37 $2,158.20 $2,265.79 $2,379.21 $2,498.46 Deputy City Clerk GBU 311 $1,676.95 $1,760.69 $1,848.67 $1,941.42 $2,038.41 $2,140.18Electrician II GBU 361 $2,151.84 $2,259.43 $2,372.85 $2,491.04 $2,615.59 $2,746.51 Electrician III GBU 381 $2,377.62 $2,496.87 $2,629.37 $2,752.34 $2,890.14 $3,034.83Engineering Technician I GBU 302 $1,603.28 $1,683.84 $1,767.58 $1,856.09 $1,948.84 $2,046.36Engineering Technician II GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 Engineering Technician III GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 Facilities Maintenance Technician GBU 289 $1,502.57 $1,577.84 $1,656.81 $1,739.49 $1,826.41 $1,918.10 Grants Specialist GBU 299 $1,579.43 $1,658.40 $1,741.61 $1,828.53 $1,920.22 $2,016.15Industrial Electrical Technician GBU 381 $2,377.62 $2,496.87 $2,629.37 $2,752.34 $2,890.14 $3,034.83 Lead Electrician GBU 401 $2,627.25 $2,758.70 $2,896.50 $3,041.19 $3,193.30 $3,352.83 Maintenance Technician GBU 308 $1,652.04 $1,734.72 $1,821.64 $1,912.80 $2,008.20 $2,108.37 Mechanic I GBU 286 $1,480.31 $1,554.52 $1,632.43 $1,714.05 $1,799.38 $1,889.48Mechanic II GBU 301 $1,595.33 $1,675.36 $1,759.10 $1,847.08 $1,939.30 $2,036.29Mechanic III GBU 321 $1,762.81 $1,850.79 $1,943.54 $2,040.53 $2,142.83 $2,249.89 Neighborhood Outreach Assistant GBU 276 $1,408.23 $1,478.72 $1,552.93 $1,630.31 $1,711.93 $1,797.79 Neighborhood Outreach Coordinator GBU 306 $1,635.61 $1,717.76 $1,803.62 $1,893.72 $1,988.06 $2,087.70 Neighborhood Preservation Specialist I GBU 310 $1,668.47 $1,752.21 $1,839.66 $1,931.88 $2,028.34 $2,129.58Job Title B/U Range Bi‐Weekly Pay Rate
City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 1 of 5 ends

Adopted 12/21/2022
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Job Title B/U Range ABCDEF
Bi‐Weekly Pay Rate
Neighborhood Preservation Specialist II GBU 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24Neighborhood Preservation Specialist III GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69Office Assistant I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Office Assistant II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Parks Leadworker GBU 323 $1,780.30 $1,869.34 $1,963.15 $2,061.20 $2,164.03 $2,272.15Parks Worker I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90Parks Worker II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39Parks Worker III GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43Payroll Specialist GBU 316 $1,719.35 $1,805.21 $1,895.84 $1,990.18 $2,089.82 $2,194.24Plans Examiner GBU 360 $2,141.24 $2,248.30 $2,360.66 $2,478.85 $2,602.87 $2,732.73 Public Works Equipment Operator GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43 Public Works Maintenance Lead Worker GBU 323 $1,780.30 $1,869.34 $1,963.15 $2,061.20 $2,164.03 $2,272.15 Public Works Maintenance Worker I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Public Works Maintenance Worker II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Purchasing Assistant GBU 280 $1,436.85 $1,508.41 $1,584.20 $1,663.17 $1,746.38 $1,833.83 Recreation/Community Programs Coordinator GBU 313 $1,693.91 $1,778.71 $1,867.22 $1,961.03 $2,059.08 $2,161.91 Solid Waste/Recycling Assistant GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Solid Waste/Recycling Coordinator GBU 313 $1,693.91 $1,778.71 $1,867.22 $1,961.03 $2,059.08 $2,161.91 Water Conservation Customer Service Representative GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Water Conservation Specialist GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Water Quality Specialist I GBU 320 $1,753.80 $1,841.78 $1,934.00 $2,030.46 $2,132.23 $2,238.76 Water Quality Specialist II GBU 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 Water Quality Specialist In Training GBU 293 $1,532.79 $1,609.64 $1,690.20 $1,774.47 $1,863.51 $1,956.79 Water System Lead Worker GBU 365 $2,195.30 $2,305.01 $2,420.55 $2,541.39 $2,668.59 $2,802.16 Water System Technician GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 Water System Worker I GBU 293 $1,532.79 $1,609.64 $1,690.20 $1,774.47 $1,863.51 $1,956.79 Water System Worker II GBU 320 $1,753.80 $1,841.78 $1,934.00 $2,030.46 $2,132.23 $2,238.76 Water System Worker III GBU 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $1,987.00 $2,086.11 $2,190.53 $2,300.24 $2,415.25 $2,536.09 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,195.30 $2,305.01 $2,420.55 $2,541.39 $2,668.59 $2,802.16 WWTP Lead Operator GBU 383 $2,401.47 $2,521.78 $2,647.92 $2,779.90 $2,919.29 $3,065.04 City of Madera Full Time Salary Schedule
Effective 12/31/2022

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Adopted 12/21/2022
------
Job Title B/U Range ABCDEF
Bi‐Weekly Pay Rate
WWTP Mechanic GBU 375 $2,307.66 $2,423.20 $2,544.04 $2,671.24 $2,804.81 $2,945.26WWTP Operator I GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 WWTP Operator II GBU 344 $1,976.93 $2,076.04 $2,179.93 $2,288.58 $2,403.06 $2,523.37 WWTP Operator III GBU 364 $2,184.70 $2,293.88 $2,408.36 $2,528.67 $2,655.34 $2,787.85 WWTP Operator In Training GBU 301 $1,595.33 $1,675.36 $1,759.10 $1,847.08 $1,939.30 $2,036.29 Chief Building Official M 464 $3,526.64 $3,702.79 $3,887.77 $4,082.63 $4,286.32 $4,500.92City Engineer M 512 $4,480.65 $4,704.61 $4,939.47 $5,186.81 $5,446.10 $5,718.38 Communications Manager M 456 $3,388.42 $3,557.81 $3,736.04 $3,922.58 $4,119.00 $4,324.77Director of Community Development M 535 $5,025.21 $5,276.18 $5,540.15 $5,817.11 $6,108.09 $6,413.63 Director of Financial Services M 525 $4,780.47 $5,019.49 $5,270.47 $5,533.91 $5,810.87 $6,101.34Director of Human Resources M 513 $4,503.00 $4,727.99 $4,964.41 $5,212.79 $5,473.12 $5,746.96Director of Parks & Community Services M 509 $4,414.14 $4,634.46 $4,866.21 $5,109.39 $5,365.04 $5,633.16 Information Services Manager M 474 $3,706.94 $3,892.45 $4,086.78 $4,290.99 $4,505.59 $4,731.11Planning Manager M 476 $3,743.84 $3,931.42 $4,127.83 $4,334.12 $4,550.80 $4,778.39Police Chief M 554 $5,524.56 $5,801.00 $6,090.94 $6,395.44 $6,715.00 $7,050.68 Public Works Operations Director M 508 $4,391.80 $4,611.60 $4,842.31 $5,084.45 $5,338.54 $5,605.10 Crime Analysis Technician MPOA 306 $1,635.61 $1,717.76 $1,803.62 $1,893.72 $1,988.06 $2,087.70 Police Corporal MPOA 383 $2,401.47 $2,521.78 $2,647.92 $2,779.90 $2,919.29 $3,065.04 Police Officer I MPOA 363 $2,173.57 $2,282.22 $2,396.17 $2,515.95 $2,642.09 $2,774.07 Police Officer II MPOA 373 $2,284.87 $2,398.82 $2,519.13 $2,644.74 $2,777.25 $2,916.11 Police Officer Trainee MPOA 333 $1,871.46 $1,965.27 $2,063.32 $2,166.68 $2,274.80 $2,388.75Police Sergeant MPOA 426 $2,976.00 $3,124.93 $3,281.28 $3,445.06 $3,617.31 $3,798.04Property & Evidence Officer MPOA 296 $1,556.11 $1,634.02 $1,715.64 $1,801.50 $1,891.60 $1,985.94 Public Safety Dispatcher MPOA 294 $1,540.74 $1,617.59 $1,698.68 $1,783.48 $1,872.52 $1,966.33 Records Clerk MPOA 270 $1,366.89 $1,435.26 $1,506.81 $1,582.61 $1,661.58 $1,744.79 City of Madera Full Time Salary Schedule
Effective 12/31/2022

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Adopted 12/21/2022
------
A B C D E FF + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56 Police Auxiliary Services Supervisor LEMM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66Police Commander LEMM 504 $4,391.12 $4,611.08 $4,841.63 $5,083.31 $5,337.72 $5,604.31Police Lieutenant LEMM 487 $4,034.43 $4,235.83 $4,447.83 $4,670.44 $4,903.64 $5,149.03Police Office Supervisor LEMM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Accountant I MM 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 $2,317.54 $2,374.07 $2,430.59 $2,487.12 Accountant II MM 362 $2,162.97 $2,271.09 $2,384.51 $2,503.76 $2,628.84 $2,760.29 $2,829.29 $2,898.30 $2,967.31 $3,036.31Administrative Analyst I MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Administrative Analyst II MM 386 $2,438.04 $2,559.94 $2,687.67 $2,822.30 $2,963.28 $3,111.15 $3,188.93 $3,266.71 $3,344.49 $3,422.27 Assistant Engineer MM 392 $2,511.71 $2,637.32 $2,769.30 $2,907.63 $3,053.38 $3,206.02 $3,286.17 $3,366.32 $3,446.47 $3,526.63Associate Civil Engineer MM 420 $2,888.55 $3,032.71 $3,184.29 $3,343.83 $3,510.78 $3,686.21 $3,778.37 $3,870.52 $3,962.68 $4,054.83 Associate Planner MM 368 $2,228.69 $2,339.99 $2,457.12 $2,579.55 $2,708.87 $2,844.03 $2,915.13 $2,986.23 $3,057.33 $3,128.43 Communications Specialist MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Deputy City Engineer MM 467 $3,651.23 $3,834.08 $4,025.42 $4,226.82 $4,438.29 $4,659.84 $4,776.33 $4,892.83 $5,009.32 $5,125.82Electrical and Facilities Operations Manager MM 421 $2,902.86 $3,048.08 $3,200.19 $3,360.26 $3,528.27 $3,704.76 $3,797.38 $3,890.00 $3,982.62 $4,075.24 Engineering Project Manager MM 419 $2,873.71 $3,017.87 $3,168.39 $3,326.86 $3,493.29 $3,668.19 $3,759.90 $3,851.60 $3,943.31 $4,035.01Executive Secretary MM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56 Executive Secretary to City Administrator MM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56Financial Services Manager MM 446 $3,288.17 $3,452.48 $3,625.26 $3,806.52 $3,996.80 $4,196.61 $4,301.52 $4,406.44 $4,511.35 $4,616.27Fleet Operations Manager MM 404 $2,667.00 $2,800.04 $2,939.96 $3,087.30 $3,241.53 $3,403.72 $3,488.81 $3,573.90 $3,658.99 $3,744.09 Grant Administrator MM 446 $3,288.17 $3,452.48 $3,625.26 $3,806.52 $3,996.80 $4,196.61 $4,301.52 $4,406.44 $4,511.35 $4,616.27Grant Analyst MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26Human Resources Technician MM 290 $1,510.53 $1,585.79 $1,665.29 $1,748.50 $1,835.95 $1,927.64 $1,975.83 $2,024.02 $2,072.22 $2,120.41Human Resources Technician II MM 310 $1,668.47 $1,752.21 $1,839.66 $1,931.88 $2,028.34 $2,129.58 $2,182.81 $2,236.05 $2,289.29 $2,342.53Neighborhood Preservation Supervisor MM 380 $2,365.96 $2,484.15 $2,608.17 $2,739.09 $2,875.83 $3,019.46 $3,094.95 $3,170.43 $3,245.92 $3,321.41 Network Administrator MM 389 $2,474.61 $2,598.10 $2,727.96 $2,864.70 $3,007.80 $3,158.32 $3,237.28 $3,316.24 $3,395.20 $3,474.15Park Planning Manager MM 426 $2,976.00 $3,124.93 $3,281.28 $3,445.06 $3,617.31 $3,798.04 $3,892.99 $3,987.94 $4,082.90 $4,177.85 Parks Manager MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36Parks Supervisor MM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66Procurement Services Manager MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26Program Manager‐Grants MM 366 $2,206.43 $2,316.67 $2,432.74 $2,554.11 $2,681.84 $2,815.94 $2,886.33 $2,956.73 $3,027.13 $3,097.53Recreation/Community Programs Manager MM 390 $2,486.80 $2,611.35 $2,741.74 $2,879.01 $3,022.64 $3,174.22 $3,253.58 $3,332.93 $3,412.29 $3,491.64Recreation/Community Programs Supervisor MM 353 $2,068.09 $2,171.45 $2,279.57 $2,393.52 $2,513.30 $2,638.91 $2,704.89 $2,770.86 $2,836.83 $2,902.80Redevelopment Agency Secretary MM 342 $1,957.32 $2,055.37 $2,158.20 $2,265.79 $2,379.21 $2,498.46 $2,560.92 $2,623.38 $2,685.85 $2,748.31Redevelopment Manager MM 427 $2,990.84 $3,140.30 $3,297.71 $3,462.55 $3,635.33 $3,817.12 $3,912.55 $4,007.98 $4,103.41 $4,198.83Safety Officer MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Senior Civil Engineer MM 439 $3,175.28 $3,334.29 $3,500.71 $3,676.14 $3,859.52 $4,052.45 $4,153.76 $4,255.07 $4,356.38 $4,457.69Senior Planner MM 429 $3,021.05 $3,172.10 $3,330.58 $3,497.00 $3,671.90 $3,855.28 $3,951.67 $4,048.05 $4,144.43 $4,240.81Solid Waste Manager MM 353 $2,068.09 $2,171.45 $2,279.57 $2,393.52 $2,513.30 $2,638.91 $2,704.89 $2,770.86 $2,836.83 $2,902.80Streets & Storm Drainage Ops. Manager MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36Streets & Storm Drainage Supervisor MM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Job Title B/U Range
Bi‐Weekly Pay Rate
City of Madera Full Time Salary Schedule
Effective 12/31/2022

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Adopted 12/21/2022 --------------------
Job Title B/U Range A B C D E FF + 2.5% F + 5% F + 7.5% F + 10% Bi‐Weekly Pay Rate
Tyler Munis Implementation Project Manager MM 408 $2,720.53 $2,856.75 $2,999.32 $3,149.31 $3,306.72 $3,472.09 $3,558.89 $3,645.69 $3,732.49 $3,819.30Utility Billing Supervisor MM 334 $1,881.00 $1,974.81 $2,073.92 $2,177.28 $2,286.46 $2,400.41 $2,460.42 $2,520.43 $2,580.44 $2,640.45Waste Water Treatment Plant Manager MM 459 $3,508.66 $3,684.09 $3,868.00 $4,061.46 $4,264.45 $4,478.04 $4,589.99 $4,701.95 $4,813.90 $4,925.85 Wastewater Collection System Supervisor MM 346 $1,997.07 $2,096.71 $2,201.66 $2,311.90 $2,427.44 $2,548.81 $2,612.53 $2,676.25 $2,739.97 $2,803.69 Water & Sewer Operations Manager MM 423 $2,932.01 $3,078.29 $3,232.52 $3,394.18 $3,563.78 $3,741.86 $3,835.41 $3,928.96 $4,022.50 $4,116.05 Water Meter & Conservation Supervisor MM 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 $2,535.39 $2,597.23 $2,659.07 $2,720.91 Water System Supervisor MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36 City of Madera Full Time Salary Schedule
Effective 12/31/2022

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Adopted 12/21/2022 --------------------

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Remote City Council Meetings Under Brown Act Requirements (Assembly Bill 361) RECOMMENDATION:

Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days SUMMARY:

On January 19, 2022, the Council elected to return to remote meetings as permitted under AB 361. Approval of the resolution allows for the remote meeting procedures that the City had been using throughout the COVID-19 pandemic, subject to certain requirements that must be considered as part of the determination (by resolution) to adopt remote meeting protocols.

DISCUSSION:

The City may meet via remote teleconferencing if it adopts a resolution, that makes specific findings in support of conducting remote meetings. The City may extend the authorization in additional 30 day increments for the duration of the declared emergency, or until the Council decides to return to in-person meetings, or otherwise continues to comply with the regular remote meeting requirements of the Brown Act.

Table 1 identifies the differences between standard Brown Act remote teleconferencing and AB 361 teleconferencing. It is noted the City must still provide advance notice of public meetings and must continue to post meeting agendas consistent with the provisions of the Brown Act.

Council Meeting of: December 21, 2022
Agenda Number: B-5
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
If the legislative body of a local agency elects
to use teleconferencing, it shall post agendas
at all teleconference locations and conduct
teleconference meetings in a manner that
protects the statutory and constitutional
rights of the parties or the public appearing
before the legislative body of a local agency.
 Agendas not required to be posted at all
teleconference locations.
 Meeting must still be conducted in a
manner that protects the statutory and
constitutional rights of the parties or the
public appearing before the legislative
body of a local agency.

If the legislative body of a local agency elects
to use teleconferencing, each teleconference
location shall be identified in the notice and
agenda of the meeting or proceeding, and
each teleconference location shall be
accessible to the public.
 Agendas are not required to identify each
teleconference location in the meeting
notice/agenda.
 Local agencies are not required to make
each teleconference location accessible
to the public.

If the legislative body of a local agency elects
to use teleconferencing during the
teleconferenced meeting, at least a quorum
of the members of the legislative body shall
participate from locations within the
boundaries of the territory over which the
local agency exercises jurisdiction.
 No requirement to have a quorum of
board members participate from within
the territorial bounds of the local
agency’s jurisdiction.

If the legislative body of a local agency elects
to use teleconferencing, the agenda shall
provide an opportunity for members of the
public to address the legislative body directly
at each teleconference location.
 In each instance in which notice of the
time of the teleconferenced meeting is
given or the agenda for the meeting is
posted, the legislative body shall also give
notice of the manner by which members
of the public may access the meeting and
offer public comment.
 The agenda shall identify and include an
opportunity for all persons to attend via a
call-in option or an internet-based service
option.
 The legislative body shall allow members
of the public to access the meeting, and
the agenda shall include an opportunity
for members of the public to address the
legislative body directly.
 In the event of a disruption which
prevents the local agency from
broadcasting the meeting to members of
the public using the call-in option or
internet-based service option, or in the
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
event of a disruption within the local
agency’s control which prevents
members of the public from offering
public comments using the call-in option
or internet-based service option, the
legislative body shall take no further
action on items appearing on the meeting
agenda until public access to the meeting
via the call-in option or internet-based
service option is restored.
 Written/remote public comment must be
accepted until the point at which the
public comment period is formally closed;
registration/sign-up to provide/be
recognized to provide public comment
can only be closed when the public
comment period is formally closed.

ATTACHMENTS:

1. Resolution Regarding Remote Teleconference Meetings
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING
COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361

FOR A PERIOD OF THIRTY DAYS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including the City of Madera; and
WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a Proclamation Declaring a National Emergency Concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Governor of the State of California issued a Proclamation of a State of Emergency in response to COVID-19 on March 4, 2020; and WHEREAS, the City Council of the City of Madera adopted a proclamation of a local emergency related to the COVID-19 virus on March 16, 2020; and WHEREAS, the City of Madera (“City”) is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and Boards, Commissions, and Standing Committees (hereafter collectively referred to as “legislative bodies;” and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act, Government Code sections 54950 – 54963, so that any member of the public may attend, observe, and participate in a meaningful way; and WHEREAS, Government Section 54953 (b) (3) of the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:

1. Each teleconference location from which a member is participating is noticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;

4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and 54953(e) et seq., allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and
WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and
WHEREAS, the Governor’s Proclamation of a State of Emergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code Section 54953(e)(3)(A-B) added by AB 361 provides an alternative to having public meetings in accordance with Government Code Section 54953(b)(3) when City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:

1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s Boards, Commissions, and Standing Committees to meet safely in person; and

2. The State of California and the County of Madera continue to recommend measures to promote social distancing.

WHEREAS, Government Code Section 54953(e) et seq. further requires that state or local officials have imposed or recommended measures to promote social distancing or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) State and Local officials recommend social distancing measures and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths and meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, the City Council affirms that it will allow for observation and participation by Council Members as well as Board, Commission, and Standing Committee Members and the public via Zoom in an effort to protect the constitutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953 (e)(3) requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID- 19 as set forth in the Governor’s and City’s Proclamations of Emergency and are ongoing.

Section 3. The City Council further finds that state and county official recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor and the City in the City and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Council finds that the state of emergency as a result of COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s Boards, Commissions, and standing committees to meet safely in person and such fact creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council and all of the Boards, Commissions, and Standing Committees of City to conduct their meetings without compliance with Government Code section 54953(b)(3), and to instead comply with the remote meeting requirements as authorized by Government Code section 54953(e) et seq.

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e) et seq., and other applicable provisions of the Brown Act, for all City Council meetings, and all Boards, Commissions, and standing committee meetings of the City.

Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) January 20, 2023 or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without
compliance with Government Code section 54953(b)(3), but otherwise as permitted by Government Code section 54953(e) et seq.
* * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 21, 2022
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Annual Local Appointment List on City Boards, Commissions, and Committees RECOMMENDATION:

Approve a Minute Order Authorizing the City Clerk to File the 2022 Annual Local Appointments List
DISCUSSION:

California Government Code Sections 54970 to 54974 (commonly referred to as the Maddy Act) were established to inform and promote opportunities for citizens to serve on local government boards, committees, and commissions. The Maddy Act requires that on or before December 31 of each year, each legislative body shall prepare an appointment list of all regular and ongoing boards, commissions, and committees appointed by the local agency's legislative body. This list shall be known as the Local Appointments List.” Generally, the City Clerk prepares the list, known as the Local Appointments List, and posts it.

A copy of the 2022 Annual Local Appointments List is attached, which shows a list of all appointive terms with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position.

FINANCIAL IMPACT:

There is no financial impact, sans the time it took to prepare this report considering that members of the various City commissions are not compensated, rather they volunteer.

ALTERNATIVES:

None. Action is required to ensure compliance with the Maddy Act.

B-6
ATTACHMENTS:

1. 2022 Annual Local Appointments List

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 1 -
Updated 10/06/22
On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The list shall contain the following information: (a) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position, (b) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position.

The City of Madera encourages residents to apply for service on City Boards, Commissions and Committees that are currently vacant or that will have vacancies. To obtain an application or request additional information, please contact the City of Madera, Office of the City Clerk at (559) 661-5405; by visiting the City Clerk Department page at www.cityofmadera.gov; or by email at [email protected].

District Committee Member Date Appointed Term Expires
Americans with
Disabilities Act
(ADA) Advisory
Council
Mayor DJ Becker 05/04/22 12/01/24
District 1 Jack Porter 08/24/22 12/01/22
District 2 Cynthia Ortegon 01/16/19 12/01/24
District 3 Saim Mohammad 05/04/22 12/01/22
District 4 Muhammad Latif 06/02/21 12/01/24
District 5 Gladys Marroquin 08/24/22 12/01/22
District 6 Diana Robbins 01/06/21 12/01/24
Airport Advisory
Commission
Mayor Miguel Gonzalez 09/01/21 12/01/24
District 1 Jerry Holiday 03/20/19 12/01/22
District 2 Issa Zacharia 05/16/18 12/01/24
District 3 Johanna Torres 05/19/21 12/01/22
District 4 Stanley Mackey 05/19/21 12/01/24
District 5 Felipe Grimaldo Jimenez 02/06/19 12/01/22
District 6 Ramon Lopez-Maciel 01/06/21 12/01/24
Beautification
Committee
Mayor Miguel Gonzalez 02/03/21 12/01/24
District 1 Karen Huerta 02/07/18 12/01/22
District 2 Rohi Zacharia 02/15/17 12/01/24
District 3 Debra M. Basila 03/17/21 12/01/22
District 4 Robert Gonzalez 05/19/21 12/01/24
District 5 Agapita Rocha 01/16/19 12/01/22
District 6 Cynthia MorenoProcopio03/17/21 12/01/24
Civil Service
Commission
At-Large
Appointment
Dennis Smith 10/05/22 12/01/24
Nick Salinas 02/02/22 12/01/22
Celeste Voyles 02/02/22 12/01/24
Saim Mohammad 02/02/22 12/01/22
Julius Washington 02/02/22 12/01/24
Vacant ---- ----
Muhammad Latif 02/02/22 12/01/24

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 2 -
Updated 10/06/22
District Committee Member Date Appointed Term Expires
CDBG Block Grant
Commission
Mayor Gabriela GonzalezGutierrez02/17/21 12/01/24
District 1 Candace Talley 03/01/17 12/01/22
District 2 Alyssia Arredondo 03/01/17 12/01/24
District 3 Stephanie Nathan 03/18/20 12/01/22
District 4 DJ Becker 01/20/21 12/01/24
District 5 Olga P. Garcia 01/16/19 12/01/22
District 6 Dulce Arredondo 03/03/21 12/01/24
Loan Review
Committee
At-Large
Appointment
Elvin Martin 03/1/06 N/A
John Molina 03/1/06 N/A
Muhammad Latif 02/20/19 N/A
Matilda Villafan 02/20/19 N/A
Johanna Torres 09/21/22 N/A
Planning
Commission
Mayor Khubaib Seikh 01/20/21 12/01/24
District 1 Robert Gran Jr. 01/16/19 12/01/22
District 2 Rohi Zacharia 01/06/21 12/01/24
District 3 Saim Mohammad 05/04/22 12/01/22
District 4 Balwinder Singh 06/02/21 12/01/24
District 5 Jose Chavez Garcia 05/04/22 12/01/22
District 6 Ramon Lopez-Maciel 01/06/21 12/01/24
Transit Advisory
Board
Mayor Cynthia Ortegon 05/19/21 12/01/24
District 1 Andrew Albonico 09/02/20 12/01/22
District 2 Muhammad Latif 11/20/19 12/01/24
District 3 Marie Luna 02/20/19 12/01/22
District 4 Patricia Carreon 09/15/21 12/01/24
District 5 Otilia Morales 02/20/19 12/01/22
District 6 Vacant ---- ----
Youth
Commission
Mayor Alexia Sanchez 04/03/19 12/01/20
District 1 Juliet Orozco 01/13/21 12/01/22
District 2 Avery Cordero 08/23/19 12/01/20
District 3 Vacant --- ---
District 4 Isabella Ventura 04/03/19 12/01/20
District 5 Xochi Pineda 08/26/20 12/01/20
District 6 Isha Bains 04/03/19 12/01/20

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 3 -
Updated 10/06/22

GENERAL DESCRIPTION OF BOARDS / COMMITTEES / COMMISSIONS ADA ADVISORY COUNCIL: Four-year term. The ADA Council is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings are held the third Tuesday of each month at 3:30 p.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Serves in an advisory capacity to the City Council and staff on ADA matters including: promote pedestrian safety and access to all public streets; ensure that all public buildings and facilities, services, programs and activities are in compliance with ADA regulations; promote inclusion of the disabled community in the City’s emergency and disaster preparedness plans; develop disability awareness and educational outreach programs; work with the various City of Madera departments to ensure that all public buildings and facilities, remodeled and newly constructed are in compliance with current laws guaranteeing access for all people with disabilities; promote affordable and accessible housing in the community; make recommendations regarding unmet transit needs; and ensure grievance procedures are followed and enforced as described in the ADA bylaws.

AIRPORT ADVISORY COMMISSION: Four-year term. The Commission is composed of seven members. Appointees shall be residents of Madera County, and at least four members shall reside within the City. The commission meets at least quarterly at a date and time selected by the Commission. Appointments are made by Council Members.

Responsibilities: Oversee, review, and make recommendations regarding the airport’s annual budget for operational and capital improvement purposes, Airport operations and services, master planning and land use.

BEAUTIFICATION COMMITTEE: Four–year term. The Committee is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings of the Committee are held every second Thursday of the month at 5:30 p.m. Appointments are made by City Council Members.

Responsibilities: Serves in an advisory capacity to the City Council and staff on community beautification matters including: develop and formulate programs and projects to enhance the aesthetic appearance of the community; develop an ordinance which will establish landscape standards for new development projects; develop and recommend practices and policies which will enhance and upgrade existing properties; and coordinate periodic community clean up campaigns and encourage public participation therein.

CIVIL SERVICE COMMISSION: Four-year term. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera. Commissioners shall not be employed with the City nor shall they be under the direct supervision of any existing Council Member. Meetings, as needed, are usually held on the first Tuesday of each month at 5:00 p.m.

Responsibilities: Certification of eligibility lists for hiring employees in the classified service at regularly scheduled meetings; conducts appeal hearings regarding disciplinary action or alleged violations of Civil Service rules and at the request of the City Council or Administrator; special meetings for hearings are scheduled as needed and my require multiple evenings to complete.

CDBG BLOCK GRANT COMMISSION: This committee is composed of seven members appointed by the Council.

Meets during a weekday evening as required. Serves in an advisory capacity to staff and the City Council on matters pertaining to the use of CDBG funds allocated to the City of Madera to benefit persons of low and moderate income, disabled and elderly persons, minority groups, homeless persons or persons at risk of homelessness and CDBGfunded activities in eligible Census Tracts where CDBG program activities are proposed. Accepts testimony from City staff and applicants presenting proposals to request CDBG funds. Evaluates proposals and recommends CDBG funding allocations consistent with policies, goals and priorities established by the City’s CDBG Consolidated Plan and the Vision Madera 2025 Action Plan. Receives testimony from staff and provides comments about the City’s CDBG-funded programs and projects overall annual outcomes and accomplishments. Promotes public participation in the CDBG planning process and any amendments.

LOAN REVIEW COMMITTEE: This committee consists of five members appointed by the City Council comprised of at least three residents of the City of Madera. Members shall possess backgrounds in residential mortgage lending, real estate or the building trades industry. Members do not serve specific terms nor do they receive

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 4 -
Updated 10/06/22
compensation/benefits. Meetings of the committee are held as needed to provide for the review of loan and grant applications for first time homebuyer down payment assistance and owner occupied rehabilitation programs funded by State, Federal and local funds awarded to the City of Madera and from the Successor Agency to the Former Redevelopment Agency. Failure by a Committee member to attend three consecutive meetings shall be deemed an automatic resignation. A significant pattern of absences shall also be considered grounds for removal from the committee. Conflict of interest provisions apply as applicable to committee appointees serving the City of Madera or the Successor Agency to the Former Redevelopment Agency.

PLANNING COMMISSION: Four-year term. The Commission is composed of seven members who are individually appointed, one appointee for the Mayor and each of the Council Members. Appointees must reside within the City limits. Meetings are held on the second Tuesday of each month beginning at 6:00 p.m.

Responsibilities: Develop, maintain and amend the General Plan and Specific Plans as deemed appropriate; discretionary approval of development proposals, including subdivisions, use permits, and variances; discuss overall planning for the City, including ordinances, special studies, zoning, subdivisions and signs, with recommendations to the City Council.

TRANSIT ADVISORY BOARD: Four-year term. The Board consists of seven members appointed from a cross section of the community (general public, children, elderly, disabled, students, social service agencies, and minority family).

Seven (7) members are appointed by individual Council Members. Appointees shall be residents of the City of Madera. Meetings are held quarterly in January, April, July, and September at a time and public place set by the advisory board.

Responsibilities Include: Recommend to the City Council a five (5) year transit and equipment plan; review, modify transit system proposals.

YOUTH COMMISSION: Two-year term. The Commission consists of seven members. Each member of the City Council shall appoint one member to the Commission from their district; the Mayor shall appoint one member from the city-at-large. The Commission meets on the second Wednesday of each month at 5:00 p.m.

Responsibilities Include: Serves in an advisory capacity to the City Council about public safety, job opportunities for youth, recreation activities for youth, opportunities for effective participation by youth in governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth.

Agreement for Affordable Care Act (ACA) Reporting Services RECOMMENDATION:

Adopt a resolution approving an agreement for 2022 ACA reporting services with Workterra SUMMARY:

Annually, the City must generate and file with both the Internal Revenue Service (IRS) and California Franchise Tax Board (FTB) reporting on employee benefits as well as other plan information in compliance with the ACA. Through its membership in the PRISMHealth pool for employee health plans, the City utilizes Workterra for online benefits administration. As an addon service to the standard benefit administration system, Workterra can generate and complete all required reporting on the City’s behalf. Staff is recommending entering into an agreement with Workterra to perform the necessary reporting and maintain compliance with both federal and state reporting requirements.

DISCUSSION:

The ACA was enacted into law in 2010 and has various requirements that insurance companies and employers must follow. One of the requirements for employers is annual reporting to the IRS that includes information on coverage offered to benefit-eligible employees, whether they accepted the offer of coverage, and the affordability of the plan offered. More recently, the State of California has required employers to submit the same data to the FTB.

When the City joined the PRISMHealth pool in 2021 for employee health plan offerings, as part of that relationship, Workterra acts as the City’s online benefit administration system. Workterra offers add-on services to PRISMHealth employers, including ACA reporting. The reporting services are offered at a flat fee per benefit-eligible employee plus a flat fee for the electronic filing with both the IRS and FTB. Based on the number of benefit-eligible employees in the prior B-7
year reporting, the estimated cost of this service is summarized in Table 1. The final cost might be slightly different depending on the number of benefit-eligible employees who worked for the City during calendar year 2022.

Table 1: Estimated Cost of Reporting Services
Item Cost
Generate and mail Form 1095 ($3.30 each) $855
Generate XML and file with IRS, including corrections $5,000 Generate XML and file with FTB, including corrections $2,500 Estimated Total $8,355
FINANCIAL IMPACT:

The cost of these reporting services will be paid from the adopted operating budgeted within the Insurance Reserve Fund. Adequate funds were included in the budget and no additional appropriation is requested.

ALTERNATIVES:

Council could direct staff to explore other options for completing the reporting requirements.

ATTACHMENTS:

1. Resolution approving agreement for ACA reporting services with Workterra a. Exhibit 1: Statement of Work – ACA Calendar Year 2022 reporting services RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING AN AGREEMENT WITH WORKTERRA FOR 2022 AFFORDABLE

CARE ACT REPORTING SERVICES
WHEREAS, the City of Madera is required to complete Affordable Care Act reporting with both the Internal Revenue Service and California Franchise Tax Board; and WHEREAS, through its membership in the PRISMHealth pool, the City utilizes Workterra for online benefit administration of health and welfare plans; and WHEREAS, Workterra offers add-on services to its clients, including Affordable Care Act reporting; and
WHEREAS, an agreement has been prepared between the City of Madera and Workterra for 2022 Affordable Care Act reporting services that is in the best interests of both parties.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Agreement for 2022 Affordable Care Act reporting services between the City and Workterra, a copy of which is attached hereto as Exhibit 1 and incorporated herein, is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * * * * * * * *

Page 1 of 5 ends

STATEMENT OF WORK – ACA calendar year 2022
This Agreement is between City of Madera (“Client”) and Workterra (“Vendor”) dated December 8, 2022. All capitalized terms used herein, but not defined herein, will have the meanings set forth in the Agreement. Unless expressly modified herein, all terms in the Agreement shall remain unchanged and in full force and effect.

1. SOW TERM. Vendor will provide the Services described in this SOW beginning on the date of Statement of Work – ACA calendar year 2022 and will be effective for only the ACA services described herein for the 2022 calendar year.

2. APPLICATIONS. The Applications included in the scope of this SOW are as follows: Workterra ACA Module

3. SCOPE AND DESCRIPTION OF SERVICES. The Services included in the scope of this SOW are as follows:

WORKTERRRA will work with the client to establish the tools that the client intends to use and provide set up documentation and training.

Workterra will upload electronic files provided by clients directly to Workterra that will include information on employees who are not currently housed in the Workterra system but will be in the software for ACA tracking purposes and who may become eligible based on hours worked.

For those using the measurement period calculator, clients will forward files in the Workterra format for hours worked.

Workterra will upload those as received.

A. Implementation services
Client will confirm in writing to Vendor the specific services to be utilized. Any additional information required to complete the client filing for 2022 will be uploaded into Workterra based on agreed upon timelines for delivery of this data.

Note that Workterra is not acting as a compliance consultant or advisor. These tools are for the use of our clients as they see fit. Workterra will not provide legal advice or guarantee regulatory results.

Workterra will not be responsible for any fees or penalties incurred by clients for ACA compliance.

The client is responsible for following the legal requirements and ensuring that all information provided is correct.

B. Reporting Services
Workterra will provide 1095C forms for the eligible employees that are housed in Workterra as of the date that the forms are due to be delivered to the employees. The delivery of the 1095 forms will be based on dates that will be sent in early December for client sign-off.

The 1094C form will be provided and include information and copies of all 1095C forms that were delivered for employee fulfillment. This form will be provided in an electronic format after client testing form has been received. ~~~ WORKTERRA
Human Capital Management

Page 2 of 5 ends

Yes No
1095-C Form Generation $2.50 per form ☐ ☒
-Create draft 1095C forms based on the information in Workterra -Deliver draft 1095C forms to Client in January 2023
-Deliver final 1095Cs to client in January 2023
OR
Yes No
1095-C Form Mailing $3.30 per form ☒ ☐
-Create draft 1095C forms based on the information in Workterra -Deliver draft 1095C forms to Client in January 2023
-Deliver final 1095Cs to client in January 2023
-Workterra will mail 1095-C forms to Employees via first class mail by the IRS deadline Yes No
Returned mailers will not be returned and will be destroyed upon receipt Understood ☒ ☐ C. Filing Services
This is an optional service for clients who have contracted with Workterra to provide the 1095C forms. Workterra will file the 1094C and 1095C forms with the IRS through the IRS electronic process on or before the 2022 filing deadline on behalf of the employer.

Clients who are required to file in an electronic format and who have elected to file on their own behalf will receive an electronic file in the required IRS format at least two weeks prior to the deadline for 2022 filing dependent on Workterra receiving the approval on the forms by the timeline provided.

All delivery dates are subject to the employer forwarding required information by agreed upon dates.

Yes No
Providing a Test File to the Client for the Client to File with the IRS $1,500.00 ☐ ☒ Yes No
Providing the File to the Client for the Client to File with the IRS $2,500.00 ☐ ☒ -Creation of the 1094C / 1095C XML file in the IRS format -Submission to the Client at least one week before the IRS deadline -Checking for processing updates from the IRS website once per week -Defining and distributing to the client any error codes that occur from the IRS filing Yes No
Providing the Refile to the Client for the Client to Refile with the IRS $1,500.00 ☐ ☒ -Creating a refile of the IRS XML for the Client after corrections are made -Submission to the Client by the IRS deadline
-Checking for processing updates from the IRS website once per week -Defining and distributing to the client any error codes that occur from the IRS filing -Per refile fee

Page 3 of 5 ends

OR
Yes No
Creation and Submission of the 1094/1095 XML $5,000.00 ☒ ☐ -Creation of the 1094C / 1095C XML file in the IRS format -Submission to the IRS on the Client’s behalf by the IRS deadline -Checking for processing updates from the IRS website once per week -Defining and distributing to the client any error codes that occur from the IRS filing -Creating a refile of the IRS XML for the Client after corrections are made -Submission of the refile to the IRS on the Client’s behalf by the IRS deadline -Defining and distributing to the client any final error codes that occur from the IRS filing Yes No
Any additional refiles to the IRS after first refile (fee per file) $1,500.00 ☐ ☒ D. State Mandates for 2022
This is a service for clients who wish to contract with Workterra to file the 1094C for California, New Jersey and / or Washington D.C. through the IRS electronic process. This service is only available to clients electing Creation and Submission of the 1094/1095 XML file to the IRS, as noted above in section C.

Please indicate for each file Yes No
- California $2500 ☒ ☐
- New Jersey $2500 ☐ ☒
- Washington D.C. $2500 ☐ ☒
Additional Fees
Definition of Codes or Researching Codes $175.00 per hour -Providing definition or research on IRS codes input onto the 1095C forms from Workterra Codes Change Requests by Client $175.00 per hour
-Changing of codes without Client providing legal guidance as to why they should be changed Historical & Additional Data Loads $2,500.00 per file
-Data load of employee data with election date, if applicable. Includes up to eight hours of data scrubbing. File must be in our format.

Reactivating Clients $2,500.00 per file
- Any client that needs to be reactivated for research of ACA will incur this charge along with a monthly charge of $250 per month that the site needs to remain open.

The $175 per hour charge for research will also apply should Workterra need to assist.

Page 4 of 5 ends

4. FEES
In exchange for the Services listed in this SOW, Client shall pay vendor the fees outlined within this SOW. Fees for any service not specifically outlined herein will be quoted upon request. Please note – these fees are based on the services as directed by the IRS as of the signing of this SOW. If there are additional changes to the regulations that require additional coding / services, our fees may need to be re-quoted.

5. WORK PRODUCT AND INTELLECTUAL PROPERTY
For the purposes of this SOW, “Work Product” is defined as all inventions, improvements, computer programs, discoveries, ideas, processes, systems, writings or other works existing at the time of this SOW and made or conceived by Vendor, or its employees, agents or independent Vendors, solely or jointly with others, and any such information or materials which (a) are produced as part of or in the course of performing the Services; or (b) are conceived of or made during the term of or at any time following the expiration of this SOW by Vendor that are improvements, advances, changes or derivations of Vendor’s existing Work Product.

Vendor will retain all rights, title and interest it may have in its Work Product, including the source code, compilers, related documentation and materials, and any modifications and enhancements to the Work Product at all stages of development and upon completion, and all patents and copyrights in the Work Product, and nothing in this SOW shall be construed to give Client any right, title or interest therein. Client shall render all reasonably required assistance to Vendor to protect the rights described above. Client warrants it has all right, power and authority to affect all assignments, transfers, and waivers provided herein. Any jointly developed work product will be owned by Vendor who may use, license, modify, or transfer such Work Product without permission, compensation, or accounting to Client.

Client has not and shall not assign, license or otherwise transfer ownership, rights, title, or interest in the Work Product to any third party (including but not limited to copyright, patent, trademark, trade secret or any other intellectual proprietary right) or allow any lien or other encumbrance to be placed on any part of the Work Product to be created pursuant to this SOW.

6. LEGAL TERMS
Vendor shall not be responsible for providing legal or tax advice to Client. Vendor’s interpretation of applicable laws and regulations shall not constitute legal or tax advice, nor shall Client rely on such interpretation as legal or tax advice.

Vendor is not responsible for ensuring the accuracy or completeness of the applicable data, or compliance obligations or responsibilities of Client with respect to (i) the reporting requirements, employer shared responsibility requirements or other requirements under the ACA, or (ii) other applicable laws and regulations.

Client shall have full responsibility and liability for payment of claims in accordance with the provisions of the health plan. Vendor shall not be liable or use its funds for damages related to an action for benefits against Client, Vendor, or the health plan. Vendor is not responsible for payment of any expense of the client or health plan, including, but not limited to, the fees of an attorney, accountant, or other individual or entity not employed by Vendor who provides services to the Plan at the request of or with the prior consent of Client.

7. INVOICING
Subject to the terms and conditions of the agreement, payment for Services will be due ten (10) days after Client’s receipt of a complete invoice. The fees will be billed directly to the Client.

Recurring Fees: PEPM, PPPM, fulfillment, or other agreed upon charges specifically identified in this SOW will be billed according to this SOW.

Page 5 of 5 ends

Optional Services: Additional services may be elected and will be estimated and signed off by Client prior to work beginning. In some cases, an additional SOW will be completed.

Changes: Requests for changes to the configuration of the system, or files will be quoted based on the hourly rate listed in Attachment A. Work will not begin on changes until the change request form has been fully executed by both parties.

Any service not specifically outlined in this SOW will be quoted upon request.

This SOW may be executed in one or more counterparts, and if in more than one counterpart, each, when taken together, shall constitute one and the same instrument. Signatures on this SOW which are exchanged by facsimile or other electronic means are true and valid signatures for all purposes hereunder and shall bind the Parties to the same extent as original signatures.

IN WITNESS WHEREOF, the parties hereto have caused this SOW to be executed by their respective authorized representatives effective as of the date last written below.

City of Madera
By: _______________________________________
Name:

Title:

Date:

Workterra
By: ____________________________________
Name: Jon Shanahan
Title: President and CEO
Date:

Approved by:

Joy Canfield, Interim Finance Director

REPORT TO CITY COUNCIL
Council Meeting of: December 21, 2022
Agenda Number:

Arnoldo Rodriguez, City Manager
SUBJECT:

Adoption of New Purchasing Procedures Ordinance
RECOMMENDATION:

Waive the Second Reading and Adoption of an Ordinance of the City of Madera Repealing Sections 2-2.501, 2-2.502, and 2-2.503 of the Madera Municipal Code and Adopting New Chapter 4 to Title II of the Madera Municipal Code Relating to Purchasing Procedures and Including Adoption of the Uniform Public Construction Cost Accounting Act and Rescinding Current Procurement Procedures that are Inconsistent with this Ordinance SUMMARY:

This ordinance relating to the Purchasing Procedures was first introduced at the December 7, 2022 Council meeting. This represents the second reading and adoption.

Madera Municipal Code Sections 2-2.501, 2-2.502, and 2-2.503 Purchasing Procedures were last comprehensively updated in 1993. Given the lapse in time, it is appropriate to update the Municipal Code to enhance the efficiency of the City’s purchasing procedures and to reflect contemporary purchasing guidelines. After an exhaustive review, staff prepared a draft ordinance that:

1. Delineates roles and responsibilities for contracting and purchasing as required by state law;

2. Provides authority to the City Manager on purchases and contracts below a particular threshold;

3. Streamlines the public works contract award process by adopting the California Uniform Public Construction Cost Accounting Act; and

4. Differentiates between purchasing material goods, professional services, and Public Works projects as defined by the Public Contract Code.

B-8
DISCUSSION:

The proposed ordinance facilitates fairness, objectivity, accountability, and transparency in an efficient procurement process. At the same time, the procedures in the proposed ordinance ensure the City obtains high-quality equipment, goods, and services at a cost that provides the best value to the City and encourages competition among vendors, proposers, and bidders.

The following is a summary of the proposed ordinance below.

Designation of Purchasing Agent
Consistent with Madera Municipal Code §2-2.203, the Finance Director is designated as the Purchasing Agent with the authority to delegate these duties to a city office or position.

Purchasing Amount Authority and Signature
The proposed ordinance would vest the City Manager with purchasing authority for contracts for the purchase of goods and services of less than $60,000 per project per fiscal year unless the Council expressly reserves approval on a particular purchase or contract or the City Manager requests Council approval. This also includes contracts not measured monetarily, such as the waiver of indemnification and insurance. Contracts for $60,000 or more would continue to be submitted to the Council for consideration.

Basic Procedures
The proposed ordinance includes procedures for purchasing materials, supplies, equipment, and services to ensure the City pays fair prices and receives commensurate value. In short:
 The procedures are basic for purchases less than $6,000  Requires price quotes for purchases between $6,000 and less than $15,000  Requires written specifications and price quotes from a minimum of 3 vendors (if available) for purchases between $15,000 and less than $60,000  Requires more rigorous bidding procedures for contracts of $60,000 or higher, such as a request for proposal (RFP) or request for qualifications (RFQ).

Language that prohibits the evasion of the procedures by splitting or separating purchases and contracts is included. In addition, the proposed ordinance revises the limits for purchases and contracts that are not public projects. A comparison of current limits and proposed limits is provided in Table 1.

Table 1: Summary of Proposed Changes to Purchase Order Limits Current Limit Proposed Limit Proposed Purchase Order Status Less than $2,500 Less than $6,000 No Purchase Order required $2,500 - $50,000 $6,000 – $15,000 Purchase Order required with 3 informal quotes; lowest quote in writing from the vendor
N/A $15,000 - $60,000 Purchase required with written specifications and at least 3 quotes in writing
$50,000 or more $60,000 or more Written price quotes from 3 vendors through the bidding process or RFP/RFQ.

Requires City Council action.

Uniform Public Construction Cost Accounting Act Procedures for Public Projects The proposed ordinance adoptsthe Uniform Public Construction Cost Accounting Act Procedures (‘UPCCAA’). Currently, public works projects must be bid as required by the Public Contract Code (“PCC”). In a general law city like Madera, public works projects over $5,000 must be awarded to the lowest responsible bidder, regardless of where the bidder is located (PCC Section 20162.) A “public project” may be defined as:

1. A project for the erection, improvement, painting, or repair of public buildings and works

2. Work in or aboutstreams, bays, waterfronts, embankments, or other work for protection against overflow

3. Street or sewer work except for maintenance or repair, or

4. Furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers (PCC Section 20161)
The UPCCAA islegislation that was enacted in 1983 to help promote uniformity of cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state of California. It is a voluntary program available to all public entities, but it applies only to those public agencies that have adopted it through their governing boards. The UPCCAA provides that any public agency which has elected to become subject to the uniform construction cost accounting procedures may utilize simplified alternative bidding procedures when contracting for public works projects (PCC §22000 to 22045). The alternative bidding procedures must be established by ordinance (PCC §22034). The UPCCAA also establishes a uniform cost accounting standard for construction work contracted out or self-performed by public agencies.

Cities that adopt the UPCCAA process are allowed to use an informal bidding process for public works contracts under $200,000 and to perform public works projects under $60,000 by “force account,” negotiated contract, or purchase order. Only contracts exceeding $200,000 require formal bidding requirements.

The City would save significant time and money in its ability to utilize less formal procedures for smaller contracts as authorized by the UPCCAA. Attachment 2 includes a summary of frequently asked questions.

Other Noteworthy Provisions
The proposed ordinance provides guidance on the following:
 The required use of RFPs and RFQs for architects and engineers  The permissive use of RFPs and RFQs for other consultants  Emergency purchases
 Cooperative and piggyback purchasing
 Sole source purchases
 Prevailing wages
 Conflicts of interest
FINANCIAL IMPACT:

There is no anticipated financial impact from this modification.

ALTERNATIVES:

Council could direct staff to modify the ordinance further or to forego modifications and keep the current ordinance in place.

ATTACHMENTS:

1. Ordinance

2. California Uniform Public Construction Cost Accounting Act Frequently Asked Questions ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF MADERA REPEALING SECTIONS 2-2.501, 2-2.502, AND 2-2.503 OF THE MADERA MUNICIPAL CODE AND ADOPTING NEW CHAPTER 4

TO TITLE II OF THE MUNICIPAL CODE RELATING TO PURCHASING PROCEDURES AND

INCLUDING ADOPTION OF UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
THE CITY COUNCIL OF THE CITY OF MADERA DOES ORDAIN AS FOLLOWS:

SECTION 1. Sections 2-2.501, 2-2.502, AND 2-2.503 of the Madera Municipal Code are repealed.

SECTION 2. Chapter 4 (Purchasing Procedures) shall be added to Title II (Administration) of the Madera Municipal Code to read as follows:

TITLE II
CHAPTER 4: PURCHASING PROCEDURES
Sections:
2-4.01 Purpose and Implementation
2-4.02 Expenditure Authority
2-4.03 Designation of and Responsibility of Purchasing Agent 2-4.04 Purchasing Amount Authority and Signature
2-4.05 Purchases and Contracts that are Not Public Projects 2-4.06 Uniform Public Construction Cost Accounting Act Procedures for Public Projects 2-4.07 Exceptions: Cooperative Purchasing Agreements and Piggyback Purchases. 2-4.08 Sole Source Purchases
2-4.09 Prevailing Wages and Public Works Projects
2-4.10 Requests for Proposals and Requests for Qualifications 2-4.11 Conflict of Interest
2-4.01 PURPOSE AND IMPLEMENTATION.
(A) Title.

This chapter shall be known as the City of Madera Purchasing Ordinance (“Purchasing Ordinance”). The purpose of this Purchasing Ordinance is to establish efficient procedures for the purchase of supplies, equipment, and services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to define purchasing authority, and to assure the quality of purchases.
2 (B) Compliance with Laws.

The adoption of this Purchasing Ordinance is intended to meet the requirements of state law including but not limited to the following: (i) Government Code Sections 54201 to 54205 regarding the purchase of supplies and equipment; (ii) Public Contract Code Section 20160 to 20174 regarding City public works construction projects; (iii) Public Contracts Code Sections 22000 to 22045 regarding the Uniform Public Construction Cost Accounting Procedures; (iv) Government Code Section 4526 regarding professional services; (v) Labor Code requirements for prevailing wages; (vi) Government Code Section 4529.2 regarding architectural engineering services; and (vii) other applicable laws.
(C) Superseding State and Federal Procurement Requirements.

The procurement requirements under this Purchasing Ordinance shall be followed. However, in the event stricter requirements are required by state or federal funding sources, those requirements shall be met to ensure funding compliance and shall supersede the provisions of this ordinance.
(D) Administrative Purchasing Policy.

The City’s purchasing functions shall be governed by this Purchasing Ordinance and by the City’s Administrative Purchasing Policy which shall be established by the City Manager or his or her designee, both as may be amended from time to time. The Administrative Purchasing Policy will serve to implement the provisions of the Purchasing Ordinance and will generally contain administrative requirements, responsibilities, and updated best practices to meet the City’s needs.
2-4.02 EXPENDITURE AUTHORITY.

Purchase and contract expenditures must be authorized in the City’s Annual Budget or pursuant to amendment to the Annual Budget approved by the City Council. 2-4.03 DESIGNATION AND RESPONSIBILITY OF PURCHASING AGENT.

The City of Madera Municipal Code section 2-2.203 (D) designates the Director of Finance of the city as the City Purchasing Agent with the responsibility to supervise and control the disbursement of all monies and the audit of all purchase orders and related invoices and payments. Subject to the direction of the Director of Finance, the duties of the Purchasing Agent may be performed by an authorized representative or be delegated to such city office or position as may be determined by the Director of Finance.

The Purchasing Agent shall have authority to:
(A) Purchase or contract for supplies, equipment and services required by City in accordance 3 with purchasing procedures prescribed by this Purchasing Ordinance, the Administrative Purchasing Policy, and any requirement as shall be prescribed by state or federal funding agencies.
(B) Negotiate and recommend execution of contracts for the purchase of supplies, equipment, and services at least expense to the City.
(C) Act to procure for the City the needed quality in supplies, equipment, and services at least expense to the City.
(D) Discourage uniform bidding and endeavor to obtain as full and open competition as possible on purchases.
(E) Prepare and recommend to the City Council revisions and amendments to the Purchasing Ordinance.
(F) Prescribe and maintain the forms as are reasonably necessary to the operation of the Purchasing Ordinance and other laws.
(G) Supervise or delegate the inspection of all supplies, equipment and services purchased to ensure conformance with specifications of the product or service. (H) Maintain a bidders’ list, vendors catalog file, pre-qualified vendor lists, and records needed for the efficient operation of the Purchasing System; and (I) Require that all employees verify and ensure purchases are made in accordance with the Purchasing Ordinance and with state or federal funding sources. 2-4.04 PURCHASING AMOUNT AUTHORITY AND SIGNATURE.
(A) City Manager.

Purchases and contracts of less than $60,000 (sixty thousand dollars) per project per fiscal year may be awarded and signed by the City Manager, after being approved as to form by the City Attorney and Purchasing Agent, unless the City Council expressly reserves approval on a particular purchase or contract, or the City Manager requests Council approval. This also includes contracts not measured monetarily such as the waiver of indemnification and insurance. (B) City Council.

If the amount of any purchase or contract is $60,000 (sixty thousand dollars) or more in a fiscal year, the contract shall be awarded by the City Council and signed by the Mayor unless a resolution specific to the particular contract authorizes the City Manager or other designee to sign the contract.
4 2-4.05 PURCHASES AND CONTRACTS THAT ARE NOT “PUBLIC PROJECTS.” (A) Procedures for Specific Amounts.

The procedures in this section shall be followed when purchasing or leasing materials, supplies, equipment, or services that are (i) not public projects as defined in Section 2-5.06 of this Code and (ii) not procured through Requests for Qualifications and Requests for Proposals. (1) Less than $6,000 - All City employees authorized to purchase or lease materials, supplies, equipment, or services shall ensure that the City pays fair prices and receives commensurate value for amounts expended.
(2) $6,000 to less than $15,000 - Price quotes must be solicited, either verbally or in writing, from a minimum of three vendors, if available. The low-price quote must be confirmed in writing by the vendor.
(3) $15,000 to less than $60,000 - Written specifications describing the delivery schedule, materials, supplies, equipment, or services must be prepared by City. Price quotes must be solicited in writing from a minimum of three vendors, if available. (4) $60,000 or higher – The informal bidding requirements under Section 2-4.06 D(2) of this Code relating to public projects shall be followed except that for non-public projects, the City is not required to award to the lowest bidder. The City may award to the best qualified vendor. In determining “best qualified vendor” as used in Section 2-

4.05 consideration is to be given to quality and performance of the goods and supplies, equipment or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining best qualified vendor includes, but is not limited to, the following:
(a) The cost or best value of the goods and supplies, equipment, materials, or nonprofessional services;
(b) The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;
(c) The ability of vendor to provide the goods and supplies, equipment, materials, or nonprofessional services promptly or within the time specified and without delay;
(d) The quality of vendor’s performance on previous purchases or contracts; and
5 (e) The vendor’s responsiveness.
(B) Purchase Order or Written Contract Required.

Purchases of supplies, equipment, and services of $6,000 (six thousand dollars) or more shall be made only by written purchase order or by written contract. (C) Emergency Purchases.

In the case of an emergency regarding a non-public project as defined in Section 2-4.06, the Purchasing Agent may determine to proceed with the immediate purchase of goods, supplies, equipment, materials, or services. The term “emergency” means a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential services. Such immediate purchase of goods, supplies, equipment, materials, or services still requires the standard terms and conditions for written purchase orders or written contracts. (1) If the dollar amount is within the City Manager’s authority, the Purchasing Agent shall promptly file with the City Manager a signed declaration showing that emergency conditions existed and created the necessity for such action, together with an itemized account of all expenditures.
(2) If the dollar amount is above the City Manager’s authority, the Purchasing Agent shall at the next regular meeting of the Council seek ratification of the purchase by resolution which includes the emergency conditions which existed and the immediate need to take action together with an itemized account of all expenditures. (D) Prohibition against piecemealing, splitting or separating purchases.

It is impermissible to split or separate purchases of materials, supplies, equipment or services for the purpose of evading the provisions of the procedures for specific amounts set forth above. 2-4.06 UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT PROCEDURES FOR PUBLIC PROJECTS.
(A) California Uniform Public Construction Cost Accounting Act Adopted.

The City Council of the City of Madera, California hereby readopts the California Uniform Public Construction Cost Accounting Act (California Public Contract Code § 22000 et seq.) for the purpose of prescribing regulations governing contracts awarded by the City for public projects.

However, nothing contained herein shall preclude the City from utilizing more restrictive procedures if, and when required by federal or state law, or when federal or state funds are involved in the contract to be awarded and the funding agency requires more restrictive procedures.
6 (B) Definitions of Terms.

As used in Section 2-4.06, the words, terms, and phrases shall have the following meanings, as defined in Public Contract Code Section 22002, unless otherwise apparent from the context:
(1) “Facility” means any plant, building, structure, ground facility, real property, street, highway, or other public work improvement.
(2) “Maintenance Work” does not constitute a “public project” under the definition of “public project” in subsection (B)(3) below; it does include the following:
(a) Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes. (b) Minor repainting.
(c) Resurfacing of streets and highways at less than one inch. (d) Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems. (e) Work performed to keep, operate, and maintain City-owned water and wastewater systems.
(3) “Public Project” means any of the following:
(a) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
(b) Painting or repainting any publicly owned, leased, or operated facility. (c) Public Project does not include maintenance work, as defined above. (d) Furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers.
(C) Dollar Amount of Public Project Determines Process to be Used.

The dollar amount thresholds provided in this section shall automatically adjust upon the effectiveness of any adjustment notification by the State Controller in accordance with Public Contract Code section 22020 et seq., without the necessity of amending this section or any subdivision herein to reflect any such adjustment.
7 (1) Public projects of $60,000 (sixty thousand dollars) or less may be performed by City employees by force account, by negotiated contract or by purchase order. (2) Public projects of $60,000.01 to $200,000 (two hundred thousand dollars) may be let to contract by informal bidding procedures as set forth in subsection (D) below. (3) Public projects of more than $200,000 (two hundred thousand dollars) shall, except as otherwise provided in this section, be let to contract by formal bidding procedure as set forth in subsection (D) below.
(D) Procedures to Be Used for Contracts Regarding Public Projects. (1) No bidding required. Per Public Contract Code Section 22032, public projects of $60,000 (sixty thousand dollars) or less may be performed by the employees of the City by force account, by negotiated contract, or by purchase order consistent with the procedures in Section 2-4.05 (A) (1)–(3). Such contracts may be approved and executed by City Manager or designee.
(2) Informal bidding procedures. Public projects of $60,000.01 to $200,000 (two hundred thousand dollars) per subsection (C)(2) above shall be awarded to the lowest responsive and responsible bidder in accordance with the Uniform Construction Cost Accounting Act, Section 22034 et seq. of the Public Contract Code, as follows:
(a) Contractors List. A list of qualified contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.
(b) Notice Inviting Informal Bids. A notice inviting informal bids shall be prepared, which shall describe the project in general terms, describe how to obtain more detailed information about the project, and state the time and place for the submission of bids. The notice shall be mailed, not less than ten (10) days before bids are due, to either all the contractors on the Contractors List for the category of work to be bid, or to all construction trade journals specified in the California Public Contract Code Section 22036, or both, unless the product or service delivery is proprietary.
(c) The informal bids for public projects shall be awarded by the City Council and signed by the Mayor or by City Council designee.
(d) If all bids received are in excess of $200,000 (two hundred thousand dollars), the City Council may, by adoption of a resolution of four-fifths vote of the members of the Council, award the contract, at two hundred twelve thousand five hundred dollars ($212,500) or less, to the lowest responsible bidder, if it 8 determines the cost estimate of the public agency was reasonable. (3) Formal bidding procedures. Public projects of more than two hundred thousand dollars ($200,000.00) per section (C)(3), above, shall be awarded pursuant to formal bidding procedures to the lowest responsive and responsible bidder in accordance with, but not limited to, the procedures set forth below.
(a) Notice Inviting Formal Bids. The following are required:
(i) Contents of Notice. Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.
(ii) Publication of Notice. The notice shall be published at least fourteen (14) calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the city, or otherwise comply with the requirements of Public Contracts Code Section 22037.
(iii) Electronic Transmission of Notice. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals as required by the Commission as specified in Public Contract Code Section 22036. The notice shall be sent at least fifteen calendar days before the date of opening the bids.
(iv) Per Labor Code Section 1771.1, the notice must state that a contractor or subcontractor is not qualified to bid on, be last in a bid proposal for, or perform work on a project unless it is registered and qualified under Labor Code Section 1725.5.
(b) Instructions to Bidders – The Notice Inviting Formal Bids should also identify the contract documents to be considered, the availability of information, any scheduled pre-bid meetings, bid protest procedures, addenda, and any other procedures to be followed for bids to be considered.
(c) Bid Package – The bid package should include the following:
(i) The proposal form.
(ii) Submission of sealed bids.
(iii) A public bid opening.
(iv) Award to the lowest, responsive and responsible bidder. (v) City reservation in notice inviting bids of the right to reject any or 9 all bids and to waive minor irregularities.
(vi) Award and execution of a written contract.
(vii) Reference to applicable state or federally funded project requirements.
(viii) Bid security.
(ix) Performance and Payment Bonds.
(x) Listing of subcontractors.
(E) Authority to Prepare and Issue Notice Inviting Bids.

The Purchasing Agent or designee is authorized to prepare and issue notices inviting bids and to establish such additional bidding procedures which must be consistent with those stated herein. (F) Prohibition against splitting or separating projects.

It shall be unlawful to split or separate into smaller work orders or projects any project for the purpose of evading the provisions of this Purchasing Ordinance requiring work to be done by contract after competitive bidding. Under Public Contract Code Section 22033 “It shall be unlawful to split or separate into smaller work orders or projects any project for the purpose of evading the provisions of this article requiring work to be done by contract after competitive bidding.”
(G) City Council Authority to Reject, Re-advertise, or Otherwise Award. (1) In its discretion, the City Council may reject any and all bids presented under the informal and formal bidding procedures described above for public projects, if the City, prior to rejecting all bids furnishes a written notice to the apparent low bidder. The notice shall inform the bidder of the City’s intent to reject the bid and shall be mailed or emailed at least two (2) business days prior to the Council meeting at which the City intends to reject the bid. If after the first invitation for bids all bids are rejected, after reevaluating its cost estimates of the project, the City shall have the option of either of the following:
(a) Abandoning the project or re-advertising for bids in the manner described in this Section 2-4.06.
(b) By passage of a resolution by a four-fifths vote of the City Council declaring that the project can be performed more economically by the employees of the City, the City may have the project done by force account without further complying with this Section 2-4.06.
10 (2) If the contract is awarded, it shall be awarded to the lowest responsive and responsible bidder. If two (2) or more bids are the same and the lowest, the City may accept the one it chooses.
(3) If no bids are received through the informal or formal bidding procedures described above, the project may be performed by employees of the City by force account or by informal bidding procedures set forth above.
(H) Emergency.
(1) In case of an emergency regarding a public project which requires formal bidding procedures, the City Council may pass a resolution by a four-fifths vote declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property. The resolution shall specify findings as required in Public Contracts Code Section 22050.
(2) “Emergency” as used in this section means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services. (I) Written Contracts Required.

All contracts for public projects shall be in writing; all amendments to contracts shall be in writing. The City Manager or his or her designee shall work with the City Attorney to ensure that the contract includes language protecting the City’s interest and language required by law. This language shall include, but is not limited to specified term, scope of services, termination language, insurance, warranties, indemnification, non-collusion, contractor license, security, bonds, liquidated damages, change orders, retention, delays, claims process, prevailing wages, and compliance with applicable laws.
(J) Change Order Limits for Public Projects.

The award of contracts for public projects shall include a recommended contingency amount not to exceed 15% (fifteen percent). Any change order must be reasonably related to the scope of the original contract and based on post-award information that requires modification based on unforeseen conditions or by mutual agreement of the parties. Any change order which results in a total contract amount greater than the limits in this provision shall require City Council approval.
2-4.07 EXCEPTIONS: COOPERATIVE PURCHASING AGREEMENTS AND PIGGYBACK PURCHASES.
(A) Cooperative Purchasing.
11 The City, through the Purchasing Agent, may purchase supplies, equipment, or services through a joint powers or other cooperative purchasing program with any local, county, state, or federal public entity or entities, or any association of public agencies, including the California League of Cities, the California State Association of Counties, and the National Conference of Mayors, provided that:
(1) The selected bidder was selected in compliance with the competitive bidding or proposal process requirements of any participating entity or association; and (2) The Purchasing Manager determines that the competitive bidding or proposal process utilized is similar to that contained in this Chapter; and (3) The Purchasing Manager determines that, as a result of cooperative purchasing, the price of the supplies, equipment, or services is likely to be lower than it would be if purchased directly by the City pursuant to this Chapter.” (B) Information Technology Goods and Services.

In accordance with Public Contract Code Section 10299, the City, through the Purchasing Agent may, without formal or informal bidding, contract with suppliers who have been awarded contracts by governmental entities for the purchase of goods, information technology, and services under the competitive process in Public Contract Code Sections § 12100 to 12113. Such contracts typically take the form of master agreements, price schedules, or multiple award schedules. The City may make these purchases directly from the vendors or the state may provide assistance to the City in making these acquisitions.
(C) “Piggyback” Purchasing.

The City may utilize the purchasing practice commonly referred to as “piggyback” purchasing.

The City, through the Purchasing Manager, may purchase supplies, equipment, or services, without complying with the bidding or proposal procedures in this Chapter, from any supplier who offers the supplies, equipment, or services at the same or better price, terms, and/or conditions as the supplier previously offered to another city or other public agency as the lowest bidder pursuant to the competitive bidding or proposal process required by that city or other public agency, provided that:
(1) The competitive bidding or proposal process required by that city or other public agency is similar to that contained in this Chapter; and (2) The competitive bidding or proposal process required by that city or other public agency included all known bidders; and
(3) The supplier’s bid or proposal was for like or greater quantities, and a like or greater quality, of supplies, equipment, or services.
12 2-4.08 SOLE SOURCE PURCHASES.
(A) In the event that there is one, and only one, source for a product of $6,000 (six thousand dollars) or more, a sole-source purchase may be used. When a department wishes to make a sole-source purchase, it must make the findings set forth below in writing and file such certification with the Purchasing Agent for the Purchasing Agent’s approval. In order to establish a legal basis for a sole-source exception, the following statements and findings must be made:
(1) A statement describing every unique or specialized feature of the product in question;
(2) A statement of the Department Director’s efforts to locate all possible suppliers of such product;
(3) A statement that, in spite of its efforts, the Department Director has been able to locate only one supplier of the product in question;
(4) A statement that indicates the ultimate cost of the product and the process used to determine the cost of the product;
(5) A finding that it is, therefore, proper for the City to dispense with a competitive bidding requirement and to authorize the City to purchase the product in question under the sole-source exception; and/or
(6) A disclosure statement of the Department Director and each individual involved in evaluating and/or in making a recommendation for the purchase. (B) If the purchase exceeds the City Manager’s monetary authority to contract, a resolution making the findings set forth above must be submitted with the staff’s request for award of a sole source contract by the City Council.
2-4.09 PREVAILING WAGES AND PUBLIC WORKS PROJECTS.
(A) This section applies to prevailing wages under local and state law. The requirements for prevailing wages under the federal Davis-Bacon Act are separate and should be reviewed separately as required by applicable federal funding sources. Under California Labor Code Section 1771, all work performed under contract for “public works” projects of more than $1,000 shall be subject to prevailing wages. The Labor Code defines the term “public works project” broader than the Public Contract Code defines “public project” as per Section 2-4.06 above.

There may be instances in which bidding is not required but payment of prevailing wages is required.
(B) “Public Works Project” for the purpose of state prevailing wages means:
13 (1) Construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part from City funds. For purposes of this paragraph, “construction” includes work performed during the design and preconstruction phases of construction, including, but not limited to, inspection and land surveying work. For purposes of this paragraph, “installation” includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems; (2) The laying of carpet done under a building lease-maintenance contract and paid for out of public funds;
(3) Street, sewer, or other improvement work done under the direction and supervision of the City;
(4) Hauling refuse from a public works site to an outside disposal location; or (5) Maintenance work, including routine, recurring, and usual work for the preservation of a City-owned or operated facility, and landscape maintenance work per Labor Code Section 1771.
(C) Prevailing wage requirements do not apply to work performed by the City with its own forces.
(D) The City Manager is authorized to establish guidelines for implementing prevailing wages requirements that are consistent with this section and with the Labor Code. (E) The City Manager shall designate a person to comply with the contractor registration requirements on all contracts requiring prevailing wages. 2-4.10 REQUESTS FOR PROPOSALS AND REQUESTS FOR QUALIFICATIONS Procurements under a Request for Proposal (RFP) or Request for Qualifications (RFQ) are appropriate for services that are not subject to legal public bidding requirements. Such procurements may include consulting services, professional services, and maintenance services as described in this section.
(A) RFP or RFQ.

If there are no statutory or funding condition requirements that specify use of an RFP or RFQ, selection is based on the nature of the procurement. For example, an RFP is generally the preferred option for project-based procurement where the specific scope of services is known in advance and one of the primary criteria will be the best lump sum price for providing services (although experience and qualifications may also be considered). An RFQ is often preferable for ongoing or on-call professional or consulting services where there is not a single, defined project 14 and the qualifications and experience of the consultant are the primary criteria (although hourly rates may also be considered).
(B) RFP/RFQ REQUIRED.
(1) Architectural and Engineering Services. Per Government Code Section 4529.12 all architectural and engineering services shall be procured pursuant to a fair, competitive selection process. Therefore, an RFP/RFQ process must be followed. The term “architectural and engineering services” includes all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services. (See Government Code Section 4529.10) (2) Design-Build. An RFQ and RFP must be used if the City adopts an ordinance for design-build procurement under Public Contract Code Section 22160 et. seq. (3) Funding Source Requirement. The City shall comply with County, State, or Federal funding source requirements for use of an RFP/RFQ.
(4) Master Service Agreements. Master Service Agreements may be entered into with specific vendors for support services on an “as needed” basis pursuant to an RFP process.
(C) RFP/RFQ NOT REQUIRED.
(1) Professional/Consultant Services. The City may contract with any specially trained and experienced persons, firms or corporations for special services and advice in financial, economic, accounting, legal or administrative services. Selection shall be on the basis of demonstrated competence, on the professional qualifications necessary for the satisfactory performance of the services required, and at a fair and reasonable price to the City. To obtain the best competitive value for services, the City may employ an RFP or RFQ process dependent on nature of the services, complexity, estimated cost, and immediate needs as determined by the City Manager.
(2) Routine Supplies/Equipment. Procurement of routine supplies or equipment where best price is the only objective, there is no need to use an RFP/RFQ. A clear and specific request for price quotes or informal bidding requirements per Section 2-4.05 of this Code is often the most efficient procurement method for obtaining the best price for goods except that factors other than low price may be considered. However, the City may choose to use an RFP/RFQ process.
2-4.11 CONFLICT OF INTEREST.

No person shall recommend, participate in any contract evaluation, selection, purchase, or lease which would constitute a conflict of interest defined in the City Conflict of Interest Code or 15 applicable state law.

SECTION 3. CEQA. The City Council finds this ordinance is not a project under the California Environmental Quality Act because it can be seen with certainty that it will not have a significant effect or physical change to the environment. See Title 14, California Code of Regulations, Section 15061 (b) (3).

SECTION 4. Severance. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 5. Publication. Upon passage, this ordinance, or a summary of the same shall be published as required by law.

SECTION 6. Effective Date. This ordinance shall become effective thirty (30) days after its adoption.
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CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST

ACCOUNTING
ACT FREQUENTLY ASKED QUESTIONS (FAQs)
These FAQs have been compiled to assist agencies that are participating in the California Uniform Public Construction Cost Accounting Act (the Act), as contained in Public Contract Code (PCC) Section 22000, et seq. All references are to PCC, unless otherwise stated.

1. What is the Uniform Public Construction Cost Accounting Act? The Act is legislation that was enacted in 1983 to help promote “uniformity of the cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state” (Section 22001). The Act is a voluntary program available to all public entities in the State, but it applies only to those public agencies that have “opted in” to the provisions set forth by the Act using the processes outlined in the Act. The entirety of the Act is found at Sections 22000-22045.

2. What are some of the key provisions of the Act?
The Act allows for public project work in the amount of $60,000 or less to be performed by a public agency’s force account using the public agency’s own resources, or by negotiated contract, or by purchase order (Section 22032(a)).

Public projects in the amount of $200,000 or less may use the informal or formal bidding procedures set forth in Section 22032(b) or (c) of the Act.

Public projects at a cost of more than $200,000 must use formal bidding procedures to let the contract pursuant PCC Section 22032(c).

3. What are the benefits of the program?
 Increased force account limit for public agencies;
 Simplified bidding for projects that are $200,000 or less;  Reduced number of formal bids based on project size; and  Expedited contracting for projects under $200,000.

Many participating agencies appreciate the program because it has given them more leeway in the execution of public works projects under a certain dollar amount; sped up the award process; expedited project delivery; reduced the time, effort, and expense associated with bidding projects under $200,000; and simplified administration for those projects. Few agencies have experienced challenges with the accounting requirements and overhead provisions. Moreover, adjustments, when required, have been relatively simple; most required procedures were already in place, so there were few, if any, major changes to existing operations. The current Standard Accounting Codes Structure satisfies reporting requirements when used properly. 2 | P a g e
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4. Is the Uniform Public Construction Cost Accounting Act mandatory for public agencies?
No. The Act is a voluntary program requiring a public agency to “opt in” using the process outlined in the Act.

5. How does a public agency become subject to the Act?
The governing body must elect by resolution to become subject to the Act and must file a copy of the approved resolution with the State Controller’s Office (Section 22030). Sample documents are available at:
http://www.sco.ca.gov/ard_cuccac.html. Once an agency has opted into the Act, it will remain a part of the program.

6. May a public agency withdraw from the Act?
Yes. An agency may withdraw from the Act by filing with the State Controller’s Office an approved resolution of the agency’s election to withdraw that was made during a public meeting of the agency’s governing body.

7. Must a participating agency “opt in” to the Act annually? No. Once a participating agency “opts in” to the Act, the agency remains subject to the Act until it “opts out” of the Act.

8. What is the California Uniform Construction Cost Accounting Commission? The Commission was created to administer the Act, per Section 22010. It consists of 14 members: 13 members appointed by the State Controller and the License “A” member of the Contractors’ State License Board. Seven members represent the public sector (counties, cities, school districts, and special districts). Six members represent the private sector (public works contractors and unions). The Commission members receive no salary, but are eligible for reimbursement of their direct expenses related to the Commission.

9. What are the Uniform Public Construction Cost Accounting Procedures? These procedures are to be used for tracking costs for work performed by an Agency’s own forces on a “project” as defined by the Act (Section 22002(c)).

The procedures do not apply to operations or maintenance work, or any work that meets the criteria listed in Section 22002(d).

These procedures are intended to capture and record all direct and indirect labor, materials, equipment, subcontractors, and supervision costs, as well as the appropriate overhead costs for the public agency associated with each “project” it performs with its own forces. The procedures follow industrystandard accounting methods, and in many cases are not much different from those already in place at most agencies. Sample forms are available in the CUCCAC Cost Accounting Policies and Procedures Manual at http://www.sco.ca.gov/Files-ARD-Local/CUCCAC_Manual.pdf School districts may use the Standard Accounting Code Structure to comply with tracking requirements.
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10.Are the cost accounting procedures applicable for agencies whose work forces perform only maintenance tasks as defined in the Act and that contract all of their public projects to third parties?
No. The cost accounting procedures are applicable only for agencies that perform public project work such as construction and alteration by force account or otherwise. As maintenance does not constitute a “project” under the Act, the cost accounting procedures do not apply.

11.When are participating agencies required to advertise if they choose to maintain a list of qualified contractors?
At least once per calendar year, each Public Agency that has elected to become subject to the Act and intends to use the notice provisions outlined in Section 22034(a) must establish a new list or update its existing list of qualified contractors by mailing, faxing, or emailing written notice to all construction trade journals designated for that Agency under Section 22036. The notice must invite all licensed contractors to submit the name of their firms to the Agency for inclusion on the Agency’s list of qualified bidders for the following twelve (12) months. Effective January 1, 2016, a participating agency can choose a specific date of their choice in which to renew its list of qualified contractors.

12. May an agency that chooses to maintain a list add a contractor to the list at any time during the year?
Yes.

13.What is meant by the term “qualified contractors” as used in section 22034(a)(1) of the Act?
Qualified contractors are contractors licensed by the State to perform the subject work. The Commission has determined that nothing in the Act prohibits a participating agency from using additional objective pre-qualification standards in the formation and maintenance of their Qualified Contractors Lists if they so desire.

14. How can a contractor get on an agency’s list of contractors? The California Uniform Public Construction Cost Accounting Commission’s webpage has a list of agencies that are participating in the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Please contact each agency directly to let them know you would like to be on their list of contractors. For a list of participating agencies, please see the “Participating Agency Lists” header at the following link:
https://www.sco.ca.gov/ard_cuccac.html
More detailed instructions for contractors can be found in Section 1.04.01 of the Cost Accounting Policies and Procedures Manual
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15.Can a public agency disqualify or exclude certain contractors from the Qualified Contractors List required in Section 22034(a)(1)?
Agencies may disqualify contractors from Qualified Contractors Lists when the contractors fail to furnish information to meet the minimum criteria as established by the Commission.

16. For agencies that do not maintain an informal bidders list, are they allowed to choose who would get notifications of projects?
No. Section 22034(a)(2) provides for notifications to construction trade journals and exchanges in lieu of sending notifications to contractors on an informal bidders list. An agency may send notices to selected contractors provided it has also met the advertisement requirements of Section 22034(a).

17.What is the difference between “qualifying contractors” under the Act and “prequalification of contractors” by school districts under Section 20101? Qualifying contractors is a process that allows contractors to register with a public agency for notification of public works opportunities. The prequalification process under Section 20101 is a more complex process that requires a standardized questionnaire and evaluation of contractors using standard scoring criteria. The prequalification process is applicable under the Local Agency Public Construction Act, and does not apply to the Uniform Public Construction Cost Accounting Act.

18. Does a contractor have to be on an agency’s contactor list in order to perform projects less than $60,000?
No, any public project less than the $60,000 informal bidding threshold can be performed by employees of the public agency, by negotiated contract, or by purchase order. An agency’s list of contractors is only required to be alerted of projects that surpass the informal bidding threshold.

19. Must a public agency a) notify contractors about public projects if the contractors are believed to not have the skills, credentials, or experience to perform the work required for the public project; and b) consider bids submitted by contractors that the public agency believes do not have the skills, credentials, or experience to perform the work?
a)Yes. If a contractor is on the Qualified Contractors List, the contractor must be notified by the agency of public projects for which he or she is licensed to perform (Section 22034(a)(1)).
b)All bids received must be considered, unless an agency makes appropriate legal findings that a contractor is not legally responsible or his or her bid is not responsive.
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20. Does the Act allow flexibility in cases of emergency and when repair or replacements are necessary to permit the continued conduct of a public agency’s operations or services?
Yes. For the purposes of the Public Contract Code, an “emergency” is defined at Section 1102 as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.” The Act sets forth in Section 22035(a) how a governing body should proceed in case of emergency repairs or replacements. This section states:

In cases of emergency when repair or replacements are necessary, the governing body may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The work may be done by day labor under the direction of the governing body, by contractor, or by a combination of the two. Section 22050 et seq., provides the emergency contract procedures to be followed in these cases.

21. Do the alternative bidding procedures apply only to public projects as defined in Section 22002(c)?
The alternative bidding procedures apply only to work that constitutes a “public project” as defined in Section 22002(c) and has a construction cost within the limits described in Section 22032. The alternative bidding procedures are not required for the purchase of goods or materials that are not part of a “public project.”
However, as outlined in Section 22003, a participating agency may also use the alternative bidding procedures when contracting for maintenance or other work that does not fall within the definition of a “public project” if it so chooses.

22.What will membership in the Act cost my agency?
Nothing. There are no membership fees or dues. However, the Commission does accept grants to assist it in carrying out its duties (Section 22015(c)).

23.What are the most common concerns addressed by the Act? These are:
 Cost accounting policies and procedures;
 Informal bidding procedures; and
 Accounting procedures review.

Cost accounting requirements for the Act follow those common to the construction industry. The informal bidding on public projects up to $200,000 is seen by agencies as an effective tool to expedite completion of small projects. While an accounting procedures review could potentially hold up a 6 | P a g e
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project for a minimum of 45 days pursuant to Section 22043(c)(1), these types of reviews have been rare in the Commission’s history.

24. Must an agency calculate an overhead rate to apply the accounting procedures?
No. Cities with populations of less than 75,000 must assume an overhead rate equal to 20% of the total costs of the public project, including the costs of material, equipment, and labor (Section 22017(b)(1)). Cities with a population of more than 75,000 may either calculate an actual overhead rate or assume an overhead rate of 30% of the total costs of a public project including the costs of materials, equipment, and labor (Section 22017(b)(2)).

25.When a public entity opts into the Act, does the Act supersede other contracting legal requirements such as statutory requirements for performance bonds, prevailing wages, and certificates of insurance, etc.? No. The Act supersedes only the bidding procedures used once a public agency has opted into the Act and has notified the Controller. All other contracting requirements of the PCC remain applicable.

26.Can a public agency claim to be to be exempt from following all of the requirements in Public Contract Code by claiming it only has to follow the language and procedures within the Act?
No. The Act is part of the Public Contract Code; therefore, if the Act is silent on a particular matter, then the Public Contract Code applies on that matter.

27. If public agencies are not following the advertising requirements in the Act, will the Commission address those agencies? Can a complaint be brought to the Commission?
Yes. Recent legislative changes have expanded the Commission’s authority to enforce provisions of the Act. The Commission may review complaints filed by interested parties when evidence is provided that:
 The participating agency performed work after rejecting all bids, claiming it could do the work less expensively (Section 22042(a)).
 The work performed exceeded the force account limits (Section 22042(b)).  The work was improperly classified as maintenance (Section 22042(c)).  A public agency did not comply with the informal bidding procedures set forth at Section 22034 (Section 22042.5).

28.Section 20112 specifically requires school districts to advertise twice for a twoweek period, while Section 22037 requires advertising once, 14 days in advance of the date of opening of bids. How do participating school districts reconcile this conflict?
When the Act is in conflict with any other section in the Public Contract Code, the Act shall supersede. The Act requires advertising once, 14 days in advance of the date of opening of bids. Districts participating in the Act may choose to maximize their outreach by advertising twice.
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29. May a public agency contract separately for like work at the same site at the same time using the under $60,000 Force Account method? No. Section 22033 states:

It shall be unlawful to split or separate into smaller work orders or projects any project for the purpose of evading the provisions of this article requiring work to be done by contract after competitive bidding.

Separating “like work” would be permitted only if the total of all the “like work” is less than $60,000. If the work is more than $60,000, it must be advertised and bid according to the provisions of the Act (i.e. bid informally if the total amount is less than $200,000; bid formally if the total amount exceeds $200,000).

30. May a public agency bid out two separate projects that occur at the same time and site, but are different types of work?
Yes. There is no violation if the work is competitively bid. If an agency wishes to use the negotiated or informal bidding processes, it must apply the appropriate limits to each of the projects. Each project must be separate in scope. Projects may not be separated by trade to avoid bidding. If the total of all jobs is greater than $60,000 then the informal or formal bid limits apply.

31.Can an agency separately bid out for the materials and supplies on a project to avoid contractor markup and then bid out for the installation labor or perform installation with its own forces?
An agency may separately procure the materials and supplies for a project; however, all costs (materials, supplies, labor) of a project must be included in the project cost estimate to determine whether the project falls within the force account, informal bid, or formal bid thresholds.

In addition, if installation is performed by force account, an overhead rate must be applied to all direct costs of the project and included in the cost estimate. For example, if materials/supplies cost $50,000 to procure separately and the estimated labor cost to install is $25,000, the project could not be performed with force account, but would fall within the informal bid threshold because the total cost estimate is $75,000.

32. Must a value be assigned to the volunteer labor when the California Conservation Corps or another volunteer organization provides labor on a public project?
No. Volunteer labor from volunteer organizations does not need to be included as a cost of a public project for bid limit purposes as long as no costs are associated with the volunteer labor.
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33.By opting into the Act, does a public agency automatically bring all of its component divisions or departments into the Act?
Yes. When a public agency elects to become subject to the uniform construction cost accounting procedures, the entire legal entity is considered subject to the Act and no divisions or departments are exempt.

34.When a public agency opts into the Act, does it automatically bring all districts under control of its governing Board into the Act?
No. Special Districts, which are governed by a board of supervisors or city council, are subject only if a separate election is made for each special district.

35. PCC 22034 requires that participating agencies adopt an Informal Bidding Ordinance. What do schools and special districts that cannot adopt Ordinances do to comply?
Agencies that do not have the ability to adopt Ordinances should discuss Section 22034 compliance with their legal counsel.

36.Are change orders allowed by the Act, and if so what is allowable? What if a change order goes over one of the allowed thresholds?
The Act does not address change orders. Please consult with your agency’s legal counsel regarding any limitation on change orders that may apply to your agency.

37. Is there any training related to the Act? If so, where can I find a list of where the training is offered?
SCO has information regarding the Act on the SCO/CUCCAC website, including the current Cost Accounting and Procedures Manual. Often, commissioners are willing to provide training, answer questions, and/or give a presentation in order to assist agencies in getting the full benefits of participating in the Act.

38. The Act states that public projects of sixty thousand dollars ($60,000) or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order. However, the Department of Industrial Relations (DIR) states any project over $1,000 has to pay prevailing wages. How do the Act and DIR guidance work together?
The Act and DIR are completely separate and govern different aspects of public projects. The Act focuses on bidding related to public projects and DIR deals with wages paid by contractors on public projects. However, they may relate in that if prevailing wages are not paid on a public project, that could potentially impact the total cost of a project which would require a different bidding process utilized under the Act.
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Additional inquiries and questions may be directed by email to [email protected], or by regular mail to:

State Controller's Office
Local Government Programs and Services Division
Local Government Policy Section
P.O. Box 942850
Sacramento, CA 94250

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Ratification of Revisions to COVID-19 Emergency Policy No. 2 RECOMMENDATION:

Adopt a Minute Order ratifying issuance of Revised COVID-19 Emergency Policy No. 2: COVID19 Paid Leave by the City Manager in his role as Director of Emergency Services SUMMARY:

In his role as Director of Emergency Services, the City Manager has issued revisions to COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave in compliance with California Assembly Bill (AB) 152. Specifically, the policy has been updated to acknowledge the extension of COVID-19 Supplemental Paid Sick Leave through December 31, 2022.

DISCUSSION:

As the global COVID-19 pandemic continues, legislation has changed to adapt to the needs of employers and employees. In early 2022, Governor Newsome signed into law California Senate Bill (SB) 114, reauthorizing COVID-19 Supplemental Paid Sick Leave (SPSL) for 2022. SPSL was originally required under SB 95 in 2021, which sunsetted September 30, 2021. SB 114 is the 2022 version of SPSL. The City is referring to leave provided under SB 114 as SPSL-22 to avoid confusion with the expired original SPSL benefits.

SPSL-22 became effective February 19, 2022. In summary, SB 114 provided the following paid leave benefits for individuals who are required to be absent from work for COVID-related reasons.
▪ SPSL-22 is retroactive to January 1, 2022, and will sunset September 30, 2022 Council Meeting of: December 21, 2022
Agenda Number: _____B-9___
▪ SPSL-22 provides up to forty (40) hours of leave for full time employees and up to the equivalent of one (1) normally scheduled work week for part time employees for COVIDrelated leave reasons other than being COVID positive ▪ SPSL-22 provides up to forty (40) hours of leave for full time employees and up to the equivalent of one (1) normally scheduled work week for part time employees if the individual tests positive for COVID
▪ The City may request test results or medical certification to verify the reason for leave ▪ The City may require testing on or after day five (5) for COVID positive individuals to determine their ability to return to work
Since the original passage of SB 114, Governor Newsome signed AB 152 into law, extending the term for SPSL-22 through December 31, 2022. Staff has revised the City’s policy to reflect this new term date and the City Manager has issued the policy in his role as Director of Emergency Services.

FINANCIAL IMPACT:

The financial impact of SPSL-22 paid leave will not be fully known until the leave type sunsets in December 2022. Since the retroactive effective date of January 1, 2022, City employees have used a total of 3,789 of SPSL-22 hours as of the writing of this report. These hours represent 91 different full time and part time employees who required leave for COVID-related reasons, either having COVID themselves, quarantining, waiting for test results, or caring for a family member.

ALTERNATIVES:

Council could direct staff to further revise the policy. Any revisions not required by law would potentially be subject to meet and confer with represented bargaining units.

ATTACHMENTS:

1. Revised COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave

CITY OF MADERA
COVID-19 Emergency Policy
Policy No. 2
Date Adopted: 3/25/2020
Date(s) Revised: 2/10/2021; 3/5/2021; 7/23/2021;
02/27/2022; 12/14/22
Subject: COVID-19 Paid Leave
Introduction
The emergence of the novel coronavirus (COVID-19) in December 2019 has elicited a major, worldwide response, and it was deemed a pandemic by the World Health Organization on March 11, 2020. The City Council of the City of Madera (City) declared a local state of emergency March 18, 2020.

As the global pandemic reached the second year, Governor Newsome signed Senate Bill (SB) 95, codifying at Labor Code § 248.2 on March 19, 2021, which expanded paid sick leave to employees for certain COVID-19 related reasons. SB 95 has since expired. On February 9, 2022, Governor Newsom signed SB 114 which adds Sections 248.6 and 248.7 to the California Labor Code effective February 19, 2022, to provide additional COVID-19 Supplemental Paid Sick Leave. The City of Madera has adopted this policy in order to provide qualified employees the appropriate leave types to which they are entitled and to otherwise comply with all relevant and applicable requirements provided under Labor Code § 248.6 and § 248.7.

Supplemental Paid Sick Leave (SPSL)
Applicability
As a result of SB 114, the City of Madera is providing new COVID-19 related paid sick leave, known as Supplemental Paid Sick Leave 2022 (SPSL-22) to City employees as further explained in this policy.

Term
The policy is effective immediately upon adoption. Retroactive to January 1, 2022, SPSL-22 is available through December 31, 2022.

Eligibility and Use of Leave
City of Madera employees are eligible for SPSL-22 regardless of how long the employee has worked for the City. The City will meet and/or exceed any requirements issued by the State of California in administering SPSL-22.

The City shall not require a covered employee to use any other paid or unpaid leave, paid time off, or vacation time provided by the City to the covered employee before the covered employee uses SPSL-22 or in lieu of SPSL-22.

The City shall not require a covered employee to first exhaust their SPSL-22 leave before satisfying any requirement to provide paid leave for reasons related to COVID-19 under any CalOSHA COVID-19 Emergency Temporary Standards, including, but not limited to, Sections 3205 to 3205.4, inclusive, of Title 8 of the California Code of Regulations or the Cal-OSHA Aerosol Transmissible Diseases Standard at Section 5199 of Title 8 of the California Code of Regulations.

As defined in the labor code, a “covered employee” is an employee who is unable to work or telework for a reason listed below. Covered employees are entitled to SPSL-22 at their regular rate of pay, subject to limits as identified in the Limits section. Reasons for taking SPSL-22 include:
(1) The covered employee is subject to a quarantine or isolation period related to COVID19 as defined by an order or guidance of the State Department of Public Health, the federal Centers for Disease Control and Prevention, or a local public health officer who has jurisdiction over the workplace. If the covered employee is subject to more than one of the foregoing, the covered employee shall be permitted to use SPSL-22 for the minimum quarantine or isolation period under the order or guidance that provides for the longest such minimum period, not to exceed total hours available as defined in the Limits section of this policy.
(2) The covered employee has been advised by a health care provider to isolate or quarantine due to COVID-19.
(3) The covered employee is attending an appointment for themselves or a family member 1 to receive a vaccine or a vaccine booster for protection against COVID-19, subject to the limitation in clause (ii) of subparagraph (4) below.
(4) (i) The covered employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work or telework.
(ii) For each vaccination or vaccine booster, an employer may limit the total SPSL-22 to 3 days or 24 hours unless the employee provides verification from a health care provider that the covered employee or their family member is continuing to experience symptoms related to a COVID-19 vaccine or vaccine booster. The 3-day or 24-hour limitation applied to each vaccine or vaccine booster includes the time used under subparagraph (3) above to get the vaccine or vaccine booster. (5) The covered employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
1 Family member means any of the following: A child, which for purposes of this policy means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status, (2) A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child, (3) A spouse, (4) A registered domestic partner, (5) A grandparent, (6) A grandchild, (7) A sibling. (6) The covered employee is caring for a family member who is subject to an order or guidance described in subparagraph (1) or who has been advised to isolate or quarantine, as described in subparagraph (2) above.
(7) The covered employee is caring for a child2, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises. (8) The covered employee tests positive for COVID-19
(9) A family member for whom the covered employee is providing care tests positive for COVID-19.

Limits
(1) Full time employees may use up to 80 hours of SPSL-22. (2) Employees that do not qualify for 80 hours of SPSL-22 under subparagraph (1) above, are entitled to the following:
a. The total number of hours the covered employee is scheduled to work for the City during the applicable time period, not to exceed two weeks (80 hours). (3) The total maximum amount of SPSL-22 a covered employee is entitled to pursuant to this section (Limits) shall not exceed 80 hours for the period between January 1, 2022, and December 31, 2022. If the law expires while a covered employee is taking this leave, the employee can finish taking the amount of SPSL-22 they are entitled to receive. (4) The City will not provide a covered employee with more than the total number of hours of SPSL-22 to which the covered employee is entitled pursuant to (2)a above. (5) SPSL-22 is provided in addition to any other City-provided paid time off.

Pay Calculation
(1) For non-FLSA exempt covered employees, each hour of SPSL-22 will be calculated in the same manner as the regular rate of pay for the workweek in which the employee uses paid sick time, whether or not the employee actually works overtime in that workweek. (2) SPSL-22 for FLSA exempt employees shall be calculated in the same manner as the City calculates wages for other forms of paid leave time.
2 See family member definition above
(3) Notwithstanding subparagraph (1) or (2) above, the City shall not be required to pay more than five hundred eleven dollars ($511) per day and five thousand one hundred ten dollars ($5,110) in the aggregate to a covered employee for SPSL-22 taken by the covered employee unless federal legislation is enacted that increases these amounts beyond the amounts that were included in the Emergency Paid Sick Leave Act established by the federal Families First Coronavirus Response Act (Public Law 116-127), in which case the new federal dollar amounts shall apply to this section as of the date the new amounts are applicable under the federal law. Nothing in this subparagraph shall prevent a covered employee who has reached the maximum amounts, as set forth herein, from choosing to utilize other paid leave that is available to the covered employee in order to fully compensate the covered employee for leave taken. (4) The City will include the number of hours of SPSL used from 1/1/2022 through 12/31/2022 under this policy on the employee’s pay stub beginning the next regular pay date after issuance of this policy.

Employee Status While on Leave
The City will compensate employees who use SPSL-22 according to the manner described in this policy and will otherwise treat employees who use SPSL-22 as if they are using paid sick leave according to the City’s Sick Leave Policy.

Employee Responsibilities to Request SPSL-22 Pay
Employees must notify the City that they intend to take SPSL-22. The employee may provide such notice either orally or in writing to their supervisor. The employee or supervisor will document the request using the “Request for SPSL-22, Retro Credit or Pay” form, and submitting the form to the City’s Human Resources Department.

An employee may determine how many hours of SPSL-22 to use, up to the total number of hours to which the covered employee is entitled pursuant to the Limits mentioned above. An employee is not required to use SPSL-22.

Retroactivity
(1) If an employee was on Leave Without Pay for a reason that would otherwise have qualified as SPSL-22 between January 1, 2022, and the effective date of this policy, in an amount equal or greater to what the employee would have been entitled to under this policy, the employee is eligible for a retroactive payment from the City for such leave. In order to receive payment for such leave, employees must make an oral or written request to be paid for such leave to their supervisor. The employee or employee’s supervisor must submit the request to the City’s Human Resources Department using the “Request for SPSL-22, Retro Credit or Pay” form. The City may request documentation if the reason provided for the leave at the time of use was not consistent with those provided in the Eligibility and Use of Leave section. (2) If an employee used personal leave and was compensated by the City in an amount equal to or greater than the amount of compensation for SPSL-22 to which the covered employee is entitled as set forth under this policy, employees must make an oral or written request to be paid for such leave to their supervisor. The employee or employee’s supervisor must submit the request to the City’s Human Resources Department using the “Request for SPSL-22, Retro Credit or Pay” form. The employee will be credited for any leave hours used for COVID-specific leave purposes. The City may request documentation if the reason provided for the leave at the time of use was not consistent with those provided in the Eligibility and Use of Leave section before providing the leave credits.

For any such retroactive payment or credit to personal leave banks, the number of hours of leave corresponding to the amount of the retroactive payment or credit shall count towards the total number of hours of SPSL-22 that the City is required to provide to the employee.

Retroactive payments and credits will be processed on or before the payday for the next full pay period for which timesheets have not already been submitted after the employee’s request is received. The payment/credits will be documented on the employee’s pay stub.

REQUEST FOR SPSL-22, RETRO CREDIT OR PAY
Revised 2/27/22

Page 1 of 2 ends

Employee Name: _____________________________________ EE ID#: ___________ Pursuant to Labor Code § 248.6 and § 248.7, I hereby request (circle only one):

1. COVID-19 Supplemental Paid Sick Leave (SPSL-22) (for current leave)

2. SPSL-22 Retroactive Adjustment
a. Leave Credit (employee used personal leave during the time period of 1/1/2022 to the effective date of this policy for a qualifying COVID-19 related reason listed below)
b. SPSL-22 Retroactive Payment (employee used Leave Without Pay during the time period of 1/1/2022 to the effective date of this policy for a qualifying COVID-19 related reason listed below)
Reason (circle below):

1. Employee subject to quarantine or isolation from a public health official.

2. Healthcare provider advises employee to quarantine or isolate due to COVID-19.

3. Employee is attending an appointment for themselves or a family member to receive a vaccine or a vaccine booster for protection against COVID-19 (limits apply).

4. Employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work or telework (limits apply).

5. Employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.

6. Employee is caring for a family member who is subject to an order or guidance described in #1 above or who has been advised to isolate or quarantine, as described in #2 above.

7. Employee is caring for a child, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

8. Employee tests positive for COVID-19.

9. A family member for whom the employee is providing care tests positive for COVID-19.

For SPSL-22 pay request for a current leave, provide expected dates of leave:

From ______/______/______ to ______/______/______
For retroactive leave credit/pay, provide the following information:

1. Dates of previous absence
From ______/______/______ to ______/______/______
REQUEST FOR SPSL-22, RETRO CREDIT OR PAY
Revised 2/27/22

Page 2 of 2 ends

Retroactive request information, continued.

2. Absence was originally processed as (check all that apply):
 Personal Sick Leave
 Family Sick Leave
 Vacation
 Comp Time
 Holiday Bank Time
 Leave Without Pay
Employee:

I understand SPSL-22 shall not exceed 80 hours, or the equivalent of two (2) weeks of my normal work schedule, prorated for part-time employees, subject to provisions of LC § 248.6 and § 248.7 and the City of Madera’ COVID-19 Emergency Policy #2. I certify that all information I have provided is true and correct.

Employee Signature_________________________________________ Date ________ Supervisor Review:

I have received a request from the stated employee to use SPSL-22 or process a retroactive adjustment. If this request was received orally, I have completed the form based on information provided to me by the employee to the best of my knowledge.

Supervisor Signature_________________________________________ Date ________ Employees may request SPSL-22 leave/credit/pay in writing or orally, but all requests should be processed on this form by the employee’s supervisor, and then forwarded to Human Resources. Human Resources may request additional documentation upon receiving this request, such as a copy of a doctor’s note, a health department letter regarding a COVID-19 quarantine order, test result, etc. See COVID-19 Emergency Policy #2 for full details and limitations.

How to Submit:
 Email completed forms to [email protected]
 Send via interoffice mail to HR
 Drop off at HR in City Hall.

Questions? Call HR at 661-5400, opt. 8 or x8704 from a City phone.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 21, 2022
_________________________________ Agenda Number: ___________ Jamie Hickman, Interim Public Works Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Wastewater Pathogen Monitoring Agreement with Verily Life Sciences RECOMMENDATION:

Adopt a resolution approving a Materials Transfer Agreement with Verily Life Sciences LLC to analyze wastewater samples in support of public health monitoring SUMMARY:

The City was recently contacted by Madera County Health Officer Simon Paul, M.D., to gauge the City’s interest in testing samples from the Wastewater Treatment Plan (WWTP). The project includes collecting samples from the City’s wastewater treatment facility for analysis for viruses such as COVID-19, Monkey Pox, Influenza, and Respiratory Syncytial Virus (RSV). After consulting with Dr. Paul, staff recommends that the City enter into an agreement with Verily Life Sciences LLC (Verily) to analyze wastewater samples to support public health. Staff’s role would be to collect samples of solid and liquid materials at the WWTP, to be analyzed by Verily. The results would be made available to the public.

The agreement is through January 31, 2024, and would convert to a month-to-month agreement until December 31, 2026. The agreement may be ended anytime with a week’s notice for material breach and a 14-day notice for any reason.

DISCUSSION:

Monitoring wastewater materials has proved to be a successful method of monitoring the presence of and gauging how widespread pathogens threaten public health. Information gathered from such monitoring can assist officials in making informed decisions on public healthrelated issues and provide important information to researchers.

D-1
Discussions regarding monitoring the City’s wastewater materials in support of public health were initially broached by Dr. Simon Paul, Madera County Health Officer. After evaluating methods for the City to participate in wastewater monitoring, it was determined that the best alternative was to enter into an agreement with Verily. Under the proposed agreement, City staff would gather solid and liquid samples. The samples would be packaged and shipped to Verily for analysis. Verily would provide all needed materials and shipping supplies. In short:
▪ The agreement is for two years. It may be extended through the end of 2026 ▪ The City’s commitment will be staff time and consistent submittal of samples ▪ Per the agreement, the City will be reimbursed $150-$200 per sample, depending on the specific nature of the sample
▪ The City will be responsible for mailing the samples to Verily, and reimbursement for said mailing is part of the $150-$200 per sample
▪ Billing will occur monthly
▪ Proceeds will be placed in the Sewer Enterprise Fund
▪ Verily will make its findings available to the public ▪ Verily will pay for all supplies, equipment, etc., and the City shall not be responsible for their condition, repair, etc.

Information that will be made publicly available includes the name of the city, the number of residents served by the system, the geographic location of the city’s sewershed or the characteristics of the city’s watershed, and the presence of pathogens mentioned above.

FINANCIAL IMPACT:

Verily will provide all necessary materials to ship the samples and will compensate the City either $150 or $200 per sample, depending on the number, size, and type of sample collected. It is estimated that it will take one staff member approximately one hour to collect, store and ship one sample. Invoicing will be done by the City’s Finance Department. Staff costs per sample are estimated to be less than $80.

ALTERNATIVES:

Council may direct staff to seek alternate labs to analyze the samples.

ATTACHMENTS:

1. Resolution Approving Agreement

2. Materials Transfer Agreement with Verily Life Sciences LLC RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A MATERIALS TRANSFER AGREEMENT WITH

VERILY LIFE SCIENCES LLC
WHEREAS, the City of Madera owns and operates a Wastewater Treatment Plant as part of its municipal services; and
WHEREAS, Verily Life Sciences LLC provides services to local governments to analyze wastewater samples for Pathogens such as SARS-CoV-2, Influenza, and Monkeypox; and WHEREAS, the City wishes to enter into an agreement with Verily Life Sciences LLC to participate in these services; and
WHEREAS, Verily Life Sciences LLC will compensate the City for its efforts; and WHEREAS, this agreement is for TBD years; and
WHEREAS, an agreement has been prepared that is in the best interests of both the City and Verily Life Sciences LLC.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The Materials Transfer Agreement with Verily Life Sciences LLC, attached hereto as Exhibit 1 and incorporated herein, is approved.

3. The City Manager is authorized to execute the agreement through electronic signature.

4. This resolution is effective immediately upon adoption. * * * * *
---

MATERIALS TRANSFER AGREEMENT
Verily Viral Pathogen Testing Services
This Materials Transfer Agreement (this “Agreement”) is entered into by and between Verily Life Sciences LLC, a Delaware limited liability company located at 269 East Grand Ave., South San Francisco, CA 94080, on behalf of itself, its affiliates and subsidiaries (“Verily”), and [_The Department of Public Works], a [_department of the City of Madera] located at [1030 S Gateway Dr., Madera, CA 93637] (“Sample Provider”), and is effective as of the date of the signature last signed below (“Effective Date”). Verily and Sample Provider are referred to herein individually as a “Party” and collectively as the “Parties.”
Sample Provider and Verily are interested in Sample Provider sending Verily Materials (as defined in Section 1) in order for Verily to test the Materials for pathogens (the “Evaluation”). In consideration of the foregoing, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Evaluation; Payment.
a. Promptly after the Effective Date and thereafter during the Term, Sample Provider will use reasonable efforts to provide either (i) two (2) 50 mL of solid wastewater samples or settled solid wastewater samples (“Solid Materials”) or (ii) two containers of 500 mL of liquid influent wastewater samples (each of (i) or (ii) (“Liquid Materials”). Either Solid Materials or Liquid Materials are “Materials” under this Agreement.

Sample Provider will provide either Solid Materials or Liquid Materials to Verily three times a week, for the duration of the Term, and Verily will conduct the Evaluation. Verily will pay Sample Provider two hundred United States dollars ($200.00) per Solid Material or one hundred fifty United States dollars ($150.00) per Liquid Material, not to exceed the quantity or cadence set forth in this Section 1, and Verily will be responsible for providing all shipping supplies and prepaid shipping labels reasonably necessary for the Materials to be sent from Sample Provider’s facility to Verily. If Sample Provider selects “yes” on Schedule A to this Agreement, Verily will schedule recurring pickups for the Materials as described in Schedule A. b. Subject to the terms of this Agreement, Sample Provider authorizes Verily to use the Materials to perform the Evaluation and report, disclose, and publish the Results as contemplated in this Agreement (the “Permitted Purpose”), and not for any other purpose. The Parties agree that after the initial Evaluation, the remaining Materials may be used for further Evaluation, for example if Verily desires to test for additional viral pathogens, provided that any use of the Materials will meet the definition of Evaluation, will remain consistent with the Permitted Purpose, and results of any future Evaluation will be Results under this Agreement. Verily may use subcontractors in performing the Evaluation. c. Sample Provider is solely responsible for the collection techniques used in collecting the Material, provided that Verily may provide reasonable feedback and suggestions on the collection techniques used by Sample Provider at Sample Provider’s request.
d. Sample Provider will invoice Verily monthly in arrears by submitting an invoice, including the Site ID number and Site Name, for the previous month within ten (10) business days of the month end to [email protected] as a pdf or Microsoft Word document.

2. After completing the Evaluation for each set of Materials, Verily or Verily’s designee will provide the data and results arising from the Evaluation (the “Results”) by making the Results publicly available and sending details related to accessing such Results to Sample Provider. Verily will use reasonable efforts to provide the Results within forty eight (48) hours of Verily’s receipt of the Materials. The Parties agree that Verily or Verily’s designee may disclose the name of Sample Provider, the number of people served by the Sample Provider (which will be provided to Verily by Sample Provider), the geographic location of Sample Provider’s sewershed, and characteristics of Sample Provider’s sewershed or process disclosed to Verily when publishing or presenting the Results or otherwise making the Results publicly available, which may be through an open source license or otherwise. The Parties acknowledge and agree that once made public, the Results, the name of Sample Provider, the number of people served by the Sample Provider, the geographic location of Sample Provider’s sewershed, and characteristics of Sample Provider’s sewershed or process disclosed to Verily and made public may be used by any party, including third parties, without restriction, and that Verily may submit such information to public health authorities.

3. The term of this Agreement will commence upon the Effective Date and, unless earlier terminated, will continue until January 31, 2024 (the “Initial Term”). After the Initial Term, the term of the Agreement will automatically renew on a month-to-month basis until December 31, 2026 unless either Party gives notice to the other Party of an intent not to renew for the next month (the “Renewal Term” and collectively with the Initial Term, the “Term”). Either Party has the right to terminate this Agreement for any reason on fourteen (14) days written notice to the other Party, and either Party has the right to terminate this Agreement for material breach upon seven (7) days written notice to the other Party. Upon the expiration or termination of the Agreement, Verily will not return any remaining Materials. Sections 1(b), 2, 3, 4, 6 and 8-12 shall survive any termination or expiration of this Agreement.

4. Verily shall have the right to publish and present the Results, and Sample Provider acknowledges and agrees that Verily will not have any obligation to provide such publication or presentation to Sample Provider prior to such publication or presentation.

5. Verily will comply with all laws and regulations regarding the transportation, use and disposal of the Materials. Sample Provider will: (a) ensure it has all necessary rights, consents, and approvals to send the Materials to Verily and for Verily to use the Materials for the Permitted Purpose, (b) comply with all laws and regulations regarding the collection, transportation and use of the Materials, as well as follow any instructions received by Verily regarding the transportation of the Materials, and (c) only provide Materials collected in the United States.

6. All Materials are understood to be experimental in nature and potentially hazardous. THE MATERIALS AND RESULTS ARE PROVIDED “AS IS” AND WITHOUT WARRANTY OF ANY KIND, NOTWITHSTANDING ANY REQUESTS MADE BY Verily OR Service Provider, INCLUDING, WITHOUT

LIMITATION, ANY PERFORMANCE CHARACTERISTICS OF THE MATERIALS OR ACCURACY OF THE RESULTS.

7. EACH PARTY'S LIABILITY UNDER THIS AGREEMENT IS LIMITED TO DIRECT DAMAGES. IN

NO EVENT SHALL EITHER PARTY BE LIABLE OR RESPONSIBLE TO THE OTHER FOR ANY TYPE OF

INCIDENTAL, PUNITIVE, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES, EVEN IF ADVISED OF

THE POSSIBILITY OF SUCH DAMAGES, WHETHER ARISING UNDER THEORY OF CONTRACT, TORT (INCLUDING WITHOUT LIMITATION NEGLIGENCE), STRICT LIABILITY OR OTHERWISE.

8. All notices of termination or breach must be in English, in writing and addressed to the other Party’s Legal Department. The address for notices to Verily’s Legal Department is [email protected]. All other notices must be in English, in writing and addressed to the other Party’s primary contact. Notice will be treated as given on receipt, as verified by written or automated receipt or by electronic log (as applicable).

9. Neither Party will be liable for failure or delay in performance to the extent caused by circumstances beyond its reasonable control. Neither Party will be treated as having waived any rights by not exercising (or delaying the exercise of) any rights under this Agreement. If any term (or part of a term) of this Agreement is invalid, illegal or unenforceable, the rest of the Agreement will remain in effect.

10. This Agreement does not create any agency, partnership, or joint venture between the Parties. This Agreement does not confer any benefits on any third party unless it expressly states that it does. The Parties may execute this Agreement in counterparts, including facsimile, PDF, and other electronic copies, which taken together will constitute one instrument. Any amendment must be in writing, signed by both Parties, and expressly state that it is amending this Agreement.

11. This Agreement sets out all terms agreed between the Parties and supersedes all other agreements between the Parties relating to its subject matter. In entering into this Agreement neither Party has relied on, and neither Party will have any right or remedy based on, any statement, representation or warranty (whether made negligently or innocently), except those expressly set out in this Agreement.

12. ALL CLAIMS ARISING OUT OF OR RELATING TO THIS AGREEMENT WILL BE GOVERNED BY

CALIFORNIA LAW, EXCLUDING CALIFORNIA'S CONFLICT OF LAWS RULES, AND WILL BE

LITIGATED EXCLUSIVELY IN THE FEDERAL OR STATE COURTS OF SANTA CLARA COUNTY, CALIFORNIA, USA; THE PARTIES CONSENT TO PERSONAL JURISDICTION IN THOSE COURTS.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed under seal by their duly authorized officers, effective as of the Agreement Effective Date. [City of Madera] Verily Life Sciences LLC

DO NOT SIGN - VERILY TO COLLECT E-SIGNATURES
By: By:

Name: Name:

Title: Title:

Date: Date:
.

SCHEDULE A

SCHEDULING RECURRING PICKUPS
Verily will, at request, arrange and pay for recurring pickups at the Sample Provider’s location using UPS shipping services instead of the Sample Provider arranging for collection kit handoff with the logistics carrier without Verily intervention. The Sample Provider agrees to a reduction of labor offset stipends per sample by $25.00
Are you in need of recurring pickup arrangements?
o Yes
o No

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 21, 2022
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment to an Agreement with Beyaz and Patel Inc. Regarding the Loy Cook Water Tower RECOMMENDATION:

Adopt a Resolution approving Amendment No. 1 to the Consultant Services Agreement with Beyaz & Patel Inc. for the preparation of engineering plans and specifications for the renovation of the Loy Cook Water Tower in the amount of $ 119,149.37 and a contingency of 10 percent of the contract amount
SUMMARY:

On September 16, 2021, the City issued a Request for Proposals to prepare an evaluation of the water tower. The City received two responses, and on December 15, 2021, the City Council (Council) approved an agreement with Beyaz and Patel Inc. (‘Consultant’) to prepare an engineering evaluation of the tower for $104,798.38. More specifically, the agreement called for:
▪ A field investigation, structural analysis, and recommendations of the water tower to evaluate the structure relative to current seismic and building codes. ▪ An analysis and recommendations of the interior and exterior coatings of the structure. A 20- year maintenance program.

Based on the information, additional work must be completed to ensure that the tower continues to be functional for the foreseeable future. As a result, staff is proposing an amendment to the original Agreement in the amount of $119,149.37 for the preparation of plans and specifications for the interior and exterior coating and structural upgrades to the tower. Bidding support and construction support are included in the cost proposal. The plans and specifications will be used to solicit bids for construction.
for
D-2
BACKGROUND:

The water tower, named after Loy E. Cook, who served as the water superintendent at the time and was a long-time employee of the City for 35 years, has a capacity of over 1 million gallons, a height of 134 feet, and a diameter of 76 feet. The iconic structure is the only remaining elevated water storage tank still in use by the City. The other tower, located at the Frank Bergon Center, is not actively used.

Just as important is that the tower is the single source of potable water in the City’s water system.

Beyaz and Patel Inc. recently performed field investigations of the interior coating, exterior paint, and a detailed structural inspection of the tower structure. Based on those field investigations, an engineering report (Attachment 2) was prepared that provided structural recommendations to bring the water tower up to current seismic and building codes. More specifically, the report summarizes that:
▪ Interior Recoating, Exterior Recoating, and structural upgrades:
o The tank interior is corroded and needs replacement.
o Field inspection revealed that the tank exterior and tower structure have experienced minor corrosion damage and need recoating.
o The critical element is the overstressed anchor bolt connections to the concrete foundation.
▪ Retrofit Design:
o The structural evaluation revealed that the tower structure does not meet current code requirements.
o Major elements include: First, the column base plate and anchor bolts require retrofit.

Second, the existing horizontal tie-rods at mid-height connecting outer columns to the center column are inadequate and need replacement.

Based on this report, staff requested and received a proposal from Beyaz and Patel Inc. in the amount of $119,149.37 to prepare engineering plans and specifications for two construction bid packages, per the following:
▪ Bid Package 1: Recoat the interior of the water tower. Public Works is replacing the cathodic protection system on the interior of the tank in early 2023. The interior recoating will require close schedule coordination with the cathodic replacement contractor. ▪ Bid Package 2: Upgrade the foundation system and portions of structural steel bracing and repaint the exterior of the tank
While the initial report provides an overview of the tank's condition, the second report, the subject of this item, will better define the necessary work and be used to request bids.

It is also worth noting that the Madera painted on the tank, alongside the iconic heart logo, will be painted over as part of this project, given that the report noted that the letters are severely weathered. Staff is still reviewing options, given that it is a source of great civic pride and nostalgic for many Maderans.

FINANCIAL IMPACT:

Funding for City Project W-22 and W-34 is included in the Fiscal Year 2022/23 Capital Projects Budgets from Water Utility Funds (i.e., water utility ratepayers). While the precise costs are yet to be determined, the attached report notes that the improvements could be around $1.5 million; however, once bids are received, the item will be presented to Council for consideration. Staff identified $1.5 million in the City’s Capital Project budget for said improvements.

ALTERNATIVES:

Staff is recommending that the Council award Beyaz and Patel Inc. a contract to better flesh out necessary improvements to the tower. As an alternative, Council may request that the City issue a Request for Proposal (RFP) solicit additional bids from prospective engineering firms. While it may be possible that another firm offers their services at less than the approximately $120k proposed in this report, any other firm may have to prepare an additional analysis of the tower, given that Beyaz and Patel Inc. has intimate knowledge of the project. Moreover, another bid may prolong the project and require additional staff resources to prepare. The issuance of another RFP may take approximately 40 -60 staff hours and would delay the project up to 3 months.

ATTACHMENTS:

1. Resolution
Exhibit A – Agreement
Attachment A, Proposal and Schedule
Attachment B, Final Engineering Report, Beyaz and Patel Attachment 1
Resolution
RESOLUTION NO. 22-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE CONSULTANT SERVICES
AGREEMENT WITH BEYAZ & PATEL, INC. FOR PROFESSIONAL ENGINEERING

SERVICES FOR THE PREPARATION OF ENGINEERING PLANS AND

SPECIFICATIONS FOR THE RENOVATION OF THE LOY COOK WATER TOWER IN THE AMOUNT OF $ 119,149.37 AND A 10 PERCENT CONTINGENCY WHEREAS, a project to rehabilitate and repair the Loy Cook Water Tower is included in the 2022/23 Capital Project Budget (the Project)
WHEREAS, the City of Madera (City) received an engineering report from Beyaz and Patel Inc. for the renovation of the Loy Cook Water Tower; and
WHEREAS, engineering services by a professional firm are required for the preparation of engineering plans and specifications of the Project; and WHEREAS, the City requested an engineering proposal from Beyaz and Patel Inc. to prepare engineering plans and specifications based on their engineering report; and WHEREAS, Beyaz & Patel Inc. submitted an engineering proposal for $ 119,149.37 with a 10 percent contingency; and
WHEREAS, the City desires to retain Consultant and Consultant desires to provide City with the services specified in the proposal.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. Amendment No. 1 to the Agreement with Beyaz & Patel Inc. for Professional Engineering Services in the amount of $ 119,149.37 for the preparation of engineering plans and specifications for the interior coating, exterior painting, and structural upgrades of the Loy Cook Water Tower is approved. A copy of said Amendment No. 1 to the Agreement is attached as Exhibit A hereto.

3. The Council authorizes a contingency amount of $ 11,914.93 to be approved by the City Engineer.

4. This resolution is effective immediately.
* * * *

EXHIBIT A
AMENDMENT NO. 1 TO THE CONSULTANT SERVICES AGREEMENT WITH BEYAZ & PATEL, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE

PREPARATION OF ENGINEERING PLANS AND SPECIFICATIONS FOR THE

RENOVATION OF THE LOY COOK WATER TOWER
This Amendment No. 1 to the Consultant Services Agreement for Professional Engineering Services for the Structural Evaluation and Interior and Exterior Coating Evaluation of the Loy Cook Water Tower , City Projects W-22 and W-34 (hereafter ‘Amendment No 1’) between the City of Madera (hereinafter call “City”) and Beyaz and Patel Inc. (hereinafter called “Consultant”) is entered into this 21st day of December 2022.

WHEREAS, the City has a project for the renovation of the Loy Cook Water Tower, hereinafter called “PROJECT”; and
WHEREAS, the City and Consultant entered into an agreement dated December 15, 2021 for structural evaluation and interior-exterior coating evaluation of the Loy Cook Water Tower; and WHEREAS, City requested changes to the scope for engineering services to include the preparation of engineering plans and specifications; and WHEREAS, Amendment No. 1 to Agreement is necessary to revise the Scope of Work, Term, and Compensation for the additional engineering services.

AGREEMENT
In consideration of the recitals listed above and the mutual obligations of the parties herein, City and Consultant agree that the Agreement for Professional Engineering Services for the Structural Evaluation and Interior and Exterior Coating Evaluation of the Loy Cook Water Tower, specifically City Project W-22 and W-34, between City and Consultant shall be amended as follows:

SECTION 1. Section 1 of the Agreement titled “Scope of Services” of the Agreement shall be amended by adding the following text to the end of said Section:

Consultant shall provide additional professional engineering services as set forth in Attachment A to this Amendment No. 1 which is incorporated by reference. Said engineering services shall be based upon the Final Engineering Report prepared by Beyaz and Patel as set forth in Attachment B to this Amendment 1.

SECTION 2. Section 2 of the Agreement titled” Commencement of Services: Term of Agreement” shall be amended by adding the following text to the end of said Section.

Consultant shall commence the Services in this Amendment No. 1 upon the City’s issuance of a written “Notice to Proceed” and shall continue with the Services until Consultant, as determined by City, has satisfactorily performed and completed the services, or until such time as the Agreement is terminated by either party in accordance with this Agreement.

SECTION 3. Section 3 of the Agreement titled “Compensation for Services” shall be amended by adding the following text to the end of said Section:

Consultant shall provide the additional professional engineering services for a fee of $ 119,149.37 as identified in Attachment A to Amendment No. 1 and incorporated by reference.

SECTION 4. Except as set forth in this Amendment No. 1 to Agreement all terms and conditions in the Agreement for Consultant Services shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement to be executed as of the day and year first above written.

CITY OF MADERA BEYAZ AND PATEL INC.

Santos Garcia, Mayor Subhash Patel
President
APPROVED AS TO FORM:

Hilda Cantu Montoy, City Attorney
ATTEST:

Alicia Gonzales, City Clerk

ATTACHMENT A
Proposal, Fee, and Schedule
10920 Via Frontera
Suite 210
San Diego, CA 92127
(858) 451-0374 phone
www.beyazpatel.com
www.facebook.com/beyazpatel
#beyazpatel
November 28, 2022
Steve Bettencourt
Project Manager

CITY OF MADERA
428 E. Yosemite Ave.

Madera, CA 93636
SUBJECT: LOY E. COOK WATER TOWER INTERIOR AND EXTERIOR RECOATING AND TOWER

RETROFIT DESIGN, ADDENDUM A
Dear Mr. Bettencourt:

As requested, Beyaz & Patel is pleased to submit our proposal for the interior and exterior recoating and retrofit design of the Loy E. Cook Water Tower (the “Tower”), located on the southwest corner of South and Columbia Streets. Beyaz & Patel’s proposal is based on the inspection and evaluation work conducted under City Projects W-22 and W-34 and subsequent conversations with the City.

A. PROJECT BACKGROUND
Beyaz & Patel evaluated the Tower. The objective was to assess the water tower’s structural integrity and the interior and exterior coating condition and make recommendations for improvements.

Interior and Exterior Recoating
The tank interior is corroded and needs the replacement of the existing coating. Field inspection revealed that the tank exterior and tower structure have experienced minor corrosion damage and need recoating. First, the critical element is the overstressed anchor bolt connections to the concrete foundation.

Retrofit Design
The structural evaluation revealed that the Tower structure does not meet the current code requirements. Major elements include: First, the column base plate and anchor bolts require retrofit. Second, the existing horizontal tie-rods at mid-height connecting outer columns to the center column are inadequate and need replacement.

B. SCOPE OF SERVICES
The City has prioritized first replacing the interior coating of the tank. The second contract will be exterior recoating and structural retrofits of the tank and tower structure. Please see Bid Package 1 and 2 Schedules for more detail, and refer to the Cost Proposal for more information regarding the bid and construction phases.

Steve Bettencourt
November 28, 2022

Page 2 of 4 ends

BID PACKAGE 1: Tank interior corrosion repairs and coating replacement

1.0 PROJECT MANAGEMENT

1.1 Kick-Off Meeting

1.2 Bi-Weekly Coordination Meeting

2.0 INTERIOR COATING

2.1 Interior Coating Submittal and Cost Estimate

2.2 QA/QC

2.3 Review Comments

2.4 Final Submittal

2.5 Assist the City in preparing bid documents.

3.0 BID PHASE

3.1 PreBid Meeting

3.2 Respond to Contractor Questions

4.0 CONSTRUCTION PHASE

4.1 Construction Meeting (1)/Observations

4.2 Respond to RFIs

4.3 Review Submittals

4.4 Coating Inspections by a SSPC QP5 Certified Coating Inspector by CSI Services Inc.

BID PACKAGE 2: Tank exterior and tower structure corrosion repairs and recoating and retrofitting the tower structure.

1.0 PROJECT MANAGEMENT

1.1 Kick-off Meeting

1.2 Monthly Invoicing and Status Updates

1.3 Biweekly Coordination Meetings
Steve Bettencourt
November 28, 2022

Page 3 of 4 ends

2.0 75% DESIGN PACKAGE

2.1 75% Submittal

2.2 City Review of 75% Design Package

2.3 75% Design Review Meeting

3.0 95% DESIGN PACKAGE

3.1 95% Submittal

3.2 95% QA/QC Review

3.3 City Review of 95% Submittal

3.3 95% Design Review Meeting

4.0 FINAL DESIGN PACKAGE AND COST ESTIMATE

5.0 BID PHASE

5.1 PreBid Meeting

5.2 Respond to Contractor Questions

6.0 CONSTRUCTION PHASE

6.1 Construction Meeting (1)/Observations

6.2 Respond to RFIs

6.3 Review Submittals

6.4 Coating Inspections by a SSPC QP5 Certified Coating Inspector by CSI Services Inc.

C. ASSUMPTIONS AND EXCLUSIONS
• All drawings shall be prepared in AutoCAD.
• Bid phase and construction support services are included as separate tasks in the Cost Proposal. • Each bid package will include technical specifications, a bid list, and a description of each bid item.
• Rates match the current contract rates.
• Attached schedules include the date of each deliverable.

Steve Bettencourt
November 28, 2022

Page 4 of 4 ends

D. COMPENSATION
For Bid Package No. 1, we propose a fee of $17,435 for design and $33,255 for bid and construction. For Bid Package No. 2, we propose a fee of $65,861 for design and a fee of $53,288 for bid and construction.

Please see the attached Cost Proposal. Any changes in the Scope of Services require adjusting the proposed fees. The proposed fees include all reasonable expenses.

Thank you for letting Beyaz & Patel be of continued service to the City. If you have any questions or need additional information regarding our proposal, please contact me at 858.451.0374 or by email.

Best Regards,

BEYAZ & PATEL
Subhash Patel, PE, SE
President and Principal Structural Engineer
858.451.0374
[email protected]
Principal Senior Cad Admin Sub
Engineer Engineer Designer Assistant CSI ODC TOTAL
Hourly Billing Rates $246.00 $213.00 $133.00 $77.00 Lump Sum 3% COST Bid Package 1: Interior Recoating

1.0 Project Management 5 2 0 1 $1,000.00 $2,733.00 $81.99 $2,814.99

1.1 Kick-Off Meeting 1 1 $200.00 $523.00 $15.69 $538.69

1.2 Bi-Weekly Coordination Meeting 4 2 $800 $2,210.00 $66.30 $2,276.30

2.0 Interior Coating 18 24 0 2 $4,500.00 $14,194.00 $425.82 $14,619.82

2.1 Interior Coating Submittal and Cost Estimate 8 14 $3,000.00 $7,950.00 $238.50 $8,188.50

2.2 QA/QC 2 6 $0.00 $1,770.00 $53.10 $1,823.10

2.3 Review Comments 4 $500.00 $1,484.00 $44.52 $1,528.52

2.4 Final Submittal 2 2 $1,000.00 $1,646.00 $49.38 $1,695.38

2.5 Assist the City in preparing bid documents. 2 4 $0.00 $1,344.00 $40.32 $1,384.32

3.0 Bid Phase 4 6 0 0 $1,000.00 $3,262.00 $97.86 $3,359.86

3.1 PreBid Meeting 2 $500.00 $992.00 $29.76 $1,021.76

3.2 Respond to Contractor Questions 2 6 $500.00 $2,270.00 $68.10 $2,338.10

4.0 Construction Phase 22 24 0 0 $18,500.00 $29,024.00 $870.72 $29,894.72

4.1 Construction Meeting (1)/Observations 8 8 $1,500 $5,172.00 $155.16 $5,327.16

4.2 Respond to RFIs 2 8 $800 $2,996.00 $89.88 $3,085.88

4.3 Review Submittals 4 8 $1,200 $3,888.00 $116.64 $4,004.64

4.4 Coating Inspections 8 $15,000 $16,968.00 $509.04 $17,477.04 TOTAL 49 56 0 3 $25,000.00 $49,213.00 $1,476.39 $50,689.39 Bid Package 2: Tower Retrofit and Coating

1.0 Project Management 11 4 0 3 $1,200.00 $4,989.00 $149.67 $5,138.67

1.1 Kick-Off Meeting 1 1 $200.00 $523.00 $15.69 $538.69

1.2 Monthly Invoicing and Status Report 4 4 $0.00 $1,836.00 $55.08 $1,891.08

1.3 Bi-Weekly Coordination Meetings 6 2 $1,000.00 $2,630.00 $78.90 $2,708.90

2.0 75% Design Package 14 44 96 3 $3,500.00 $29,315.00 $879.45 $30,194.45

2.1 75% Submittal 12 44 96 2 $3,200.00 $25,246.00 $757.38 $26,003.38

2.2 75% Design Review Meeting 2 1 $300.00 $569.00 $17.07 $586.07

3.0 95% Design Package 22 32 62 5 $1,900.00 $22,759.00 $682.77 $23,441.77

3.1 95% Submiital 8 24 62 4 $1,600.00 $17,234.00 $517.02 $17,751.02

3.2 QA/QC 10 $0.00 $2,460.00 $73.80 $2,533.80

3.3 95% Review Meeting Commnets 4 8 1 $300.00 $3,065.00 $91.95 $3,156.95

4.0 Final Design Package 2 4 16 4 $3,100.00 $6,880.00 $206.40 $7,086.40

5.0 Bid Phase 9 18 0 0 $2,300.00 $8,348.00 $250.44 $8,598.44

5.1 Assist City with Bid Document Preparation 2 4 $1,000.00 $2,344.00 $70.32 $2,414.32

5.2 PreBid Meeting 2 2 $300.00 $1,218.00 $36.54 $1,254.54

5.3 Respond to Contractor Questions 1 8 $500.00 $2,450.00 $73.50 $2,523.50

5.4 Addenda 4 4 $500.00 $2,336.00 $70.08 $2,406.08

6.0 Construction Phase 42 56 16 0 $19,000.00 $43,388.00 $1,301.64 $44,689.64

6.1 Construction Meeting (2)/Observations 16 $1,600.00 $5,536.00 $166.08 $5,702.08

6.2 Respond to RFIs 8 16 $1,200.00 $6,576.00 $197.28 $6,773.28

6.3 Review Submittals 8 36 $1,200.00 $10,836.00 $325.08 $11,161.08

6.4 Coating Inspections 8 $15,000.00 $16,968.00 $509.04 $17,477.04

6.5 As-Built Plans 2 4 16 $0.00 $3,472.00 $104.16 $3,576.16 TOTAL 100 158 190 15 $31,000.00 $115,679.00 $3,470.37 $119,149.37 City of Madera
Loy E. Cook Water Tower
Interior Coating, Exterior Recoating, and Retrofit Design Total Labor
ID Task
Mode
Task Name Duration Start Finish
1 1.0 Project Management 60 days Mon 1/2/23 Fri 3/24/23 2 1.1 Kick‐Off Meeting 1 day Mon 1/2/23 Mon 1/2/233 1.2 Biweekly Meeting 4 hrs4 2.0 Interior Coating 30 days Mon 1/2/23 Fri 2/10/235 2.1 Interior Coating Submittal 11 days Mon 1/2/23 Mon 1/16/236 2.2 City Review of Interior Coating Submital 10 days Mon 1/16/23Fri 1/27/237 2.3 Review Meeting 1 day Mon 1/30/23Mon 1/30/238 3.0 Final Submittal and Cost Estimate 5 days Mon 2/6/23 Fri 2/10/23 1/2
1/16
2/10

S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M Jan 1, '23 Jan 8, '23 Jan 15, '23 Jan 22, '23 Jan 29, '23 Feb 5, '23 Feb 12, TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress
Bid Package 1 Loy E. Cook Interior Repair and Coating

Page 1 ends

Project: BId Package 1 - Loy E. Date: Mon 11/28/22
ID Task
Mode
Task Name Duration Start Finish
1 1.0 PROJECT MANAGEMENT 60 days Mon 1/2/23 Fri 3/24/23 2 1.1 Kick‐off Meeting 1 day Mon 1/2/23 Mon 1/2/233 1.2 Monthly Invoicing and Status Updates 6 hrs4 1.3 Biweekly Coordination Meetings 12 hrs5 2.0 75% Design Package 31 days Mon 1/9/23 Mon 2/20/236 2.1 75% Submittal 20 days Mon 1/9/23 Fri 2/3/237 2.2 City Review of 75% Design Package 10 days Mon 2/6/23 Fri 2/17/238 2.3 75% Design Review Meeting 1 day Mon 2/20/23Mon 2/20/239 3.0 95% Design Package 21 days Mon 2/20/23Mon 3/20/23 10 3.1 95% Submittal 15 days Mon 2/20/23Fri 3/10/2311 3.2 95% QA/QC Review 5 days Mon 3/6/23 Fri 3/10/2312 3.3 City Review of 95% Submittal 5 days Mon 3/13/23Fri 3/17/2313 3.3 95% Design Review Meeting 1 day Mon 3/20/23Mon 3/20/2314 4.0 Final Design Package and Cost Estimate 5 days Mon 3/20/23Fri 3/24/23 0%
0%
0%
2/20
0%0%
0%
3/20
0%

S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S Jan 1, '23 Jan 8, '23 Jan 15, '23 Jan 22, '23 Jan 29, '23 Feb 5, '23 Feb 12, '23 Feb 19, '23 Feb 26, '23 Mar 5, '23 Mar 12, '23 Mar 19, '23 M CriticalCritical SplitCritical ProgressTask
SplitTask ProgressManual TaskStart-only
Finish-onlyDuration-onlyBaselineBaseline Split
Baseline MilestoneMilestoneSummary ProgressSummary
Manual SummaryProject SummaryExternal TasksExternal Milestone Inactive TaskInactive MilestoneInactive SummaryDeadline Bid Package 2 - Loy E. Cook Water Tower Retrofit and Coating

ATTACHMENT B
Final Engineering Report

F I N A L P R E L I M I N A R Y D E S I G N R E P O R T LOY E. COOK WATER TOWER EVALUATION

THE CITY OF MADERA
Prepared for:

November 17, 2022

FINAL PRELIMINARY DESIGN REPORT

LOY E COOK WATER TOWER EVALUATION

CITY OF MADERA
November 17, 2022
Table of Contents

1.0 EXECUTIVE SUMMARY ...................................................................................................................... 3

1.1 Background and Scope.................................................................................................................. 3

1.2 Conclusions and Recommendations............................................................................................. 4

2.0 INTRODUCTION................................................................................................................................. 4

2.1 Purpose of Assessment/Analysis .................................................................................................. 4

2.2 Project Objectives......................................................................................................................... 4

2.3 Scope of Work............................................................................................................................... 5

3.0 DESCRIPTION OF STRUCTURE ........................................................................................................... 5

3.1 General.......................................................................................................................................... 5

3.2 Availability of Original Design and Construction Documents....................................................... 6

4.0 FIELD OBSERVATIONS AND EXPLORATORY WORK ........................................................................... 8

4.1 Field Observations ........................................................................................................................ 8

4.2 Field Exploratory Work ................................................................................................................. 8

4.2.1 Geotechnical Exploration Work ............................................................................................ 8

4.2.2 Field Survey Work ................................................................................................................. 9

5.0 STRUCTURAL ASSESSMENTS ............................................................................................................. 9

5.1 Basis of Structural Analysis........................................................................................................... 9

5.2 Analytical Approach ....................................................................................................................11

5.3 Structural Analysis.......................................................................................................................12

5.4 Analysis Results...........................................................................................................................15

5.5 Retrofit and Repair Options........................................................................................................16

5.5.1 Column Lateral Bracing Retrofit..........................................................................................16 Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 2 November 17, 2022

5.5.3 Corrosion Repair .................................................................................................................16

6.0 CONCLUSIONS AND RECOMMENDATIONS.....................................................................................16

7.0 APPENDICES ....................................................................................................................................17 A – As-Built Drawings
B – Seismic and Wind Evaluation
C – Geotechnical Investigation Report
D – Water Tower Inspection Report
E – Survey of As-Built Water Tower
F – Retrofit Calculations
G – Engineer's Cost Estimate
Table of Figures
Figure 3-1: Loy E Cook Water Tower............................................................................................................. 7 Figure 5-1: 3-D Computer Model of Loy E Cook Water Tower...................................................................11 Figure 5-2: Applied Load .............................................................................................................................13 Figure 5-3: Tower Deflected Shape (Wind)................................................................................................. 14 Figure 5-3: Tower Deflected Shape (Earthquake).......................................................................................15 Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 3 November 17, 2022

FINAL PRELIMINARY DESIGN REPORT

LOY E COOK WATER TOWER EVALUATION

CITY OF MADERA
November 17, 2022

1.0 EXECUTIVE SUMMARY
This section summarizes the findings and recommendations for the seismic retrofit and rehabilitation of the Loy E. Cook Water Tower (the "Tower"), situated at the southwest corner of E. South Street and Columbia Street in Madera, California and located north of the Fresno River and east of State Route 99.

The objective is to assess the water tower's structural integrity and recommend improvements to rehabilitate the structure constructed in 1962.

1.1 Background and Scope
The Tower has an overall height of 134 feet. Supporting the tank are ten steel tube columns and a riser column. (As-built and record information does not exist for the above-grade structural support of the water tower.) In below-grade investigations, each of the ten steel columns is connected to a 4-foot x 4- foot concrete base and extends to a depth of six feet with that dimension. Below the upper base, a 12- inch thick slab is encountered and used as a pile cap. The slab was 15-foot square. Below the slab are four 2 ½ foot diameter piers at each base. The piles extended to a depth of 27 feet below grade. The Tower is the single source of potable water in the City's system and includes 20 groundwater wells and 200+ miles of distribution pipeline.

Our scope, in general, is to provide the following:

1. Condition assessment of the tank’s interior and exterior and the supporting structure, and provide recommendations.

2. Wind and seismic assessment, analyze the overall structural integrity of the water tower to conform to current code requirements and recommend improvements to the structure.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 4 November 17, 2022

1.2 Conclusions and Recommendations
Below-grade exploration revealed a 4 x 4 x 6 feet deep concrete footing with a 15 x 15 feet pile cap and four 30-inch diameter piles supporting each steel column. Field inspection revealed that circular structural members, such as tie-rods, tube steel columns, horizontal struts, and column base connections, have experienced minor corrosion damage and need to be repaired or replaced. Beyaz & Patel developed a three-dimensional (3-D) computer model, and the results indicate that the Tower does not meet current code requirements. The following structural deficiencies were found.

1. A critical element is the overstressed anchor bolt connections to the concrete foundation.

Provide additional anchor bolts to mitigate this deficiency.

2. The existing horizontal tie-rods, at mid-height, connecting the outer columns to the center column are not stiff enough to prevent movement. Replace the existing tie-rods with hollow structural steel square sections.

The total estimated probable project cost, including strengthening of structural deficiencies and water tower interior and exterior coatings, is $1.5 million.

2.0 INTRODUCTION
The report presents the results of the Tower's condition assessment and wind and seismic evaluation. In addition, this structural assessment aims to provide gravity and lateral evaluation of the water tower structure and foundation system.

2.1 Purpose of Assessment/Analysis
The condition assessment aims to determine the extent of corrosion to the existing water tank and supporting tower structures. The structural evaluation provides wind and seismic assessment and recommends improvements to rehabilitate the water tower structure. The report identifies potential improvements and corresponding preliminary cost estimates to meet current codes and minimize damage to the Tower during a wind or seismic event.

2.2 Project Objectives
The objectives of the structural evaluation are as follows:
• Evaluate the vulnerability of the water tower structure to likely wind and seismic events to conform to current code requirements.
• Identify and evaluate alternative means of improving the performance of the tower structure during a wind or seismic event.
• Provide measures to repair the corrosion damage to the water tank and supporting tower structure.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 5 November 17, 2022

2.3 Scope of Work
The scope of the evaluation includes the following tasks:
• Review available relevant drawings and reports.
• Perform a site evaluation to determine as-built conditions and physical condition assessment of the water tower structure, and document any distress.
• Conduct a geotechnical investigation, including site reconnaissance, assess soil conditions at the project site, subsurface soil sampling, site pit to determine as-built information of the foundation system, laboratory testing on selected samples, evaluate geologic hazards and engineering seismology, and geotechnical engineering recommendations for project design (work performed by Krazan and Associates).
• Conduct a detailed survey of the water tower support structure to determine the as-built information (work performed by Bedrock Engineering, Inc.). • Prepare as-built drawings.
• Analyze the structural integrity of the water tower according to local, State, and Federal design requirements.
• Perform detailed structural/lateral evaluations, including wind and seismic analysis of the water tower structure.
• Develop conceptual retrofit alternative designs with corresponding estimated construction cost estimates to mitigate the deficiencies, where appropriate. • Prepare a technical report with findings and recommendations.

3.0 DESCRIPTION OF STRUCTURE

3.1 General
Originally constructed in 1962, the 1,000,000-gallon elevated steel water tower (see Figure 3-1) has an overall height of 134 feet from the base of the steel tube columns to the roof's edge. The diameter of the steel shell of the water tower tank is 76 feet. Supporting the Tower are ten steel 36-inch diameter hollow circular columns. The height of the columns is 108.9 feet, with steel truss struts at the top of the columns. The Tower legs are braced by two levels of 6x4 inches double steel angles diagonal bracing, each connected to the columns at steel gusset plate with welded and steel pin connections. At the bottom of the columns, additional steel angles and plates flare out from the typical connection to the foundation. The columns connect to a 2.0-inch thick base plate bolted to the concrete footing with two 1 ¼-inch diameter anchor bolts embedded 60 inches into the footing. A 10 feet diameter riser extends from the bottom of the tank to the ground.

Based on field exploratory work, the tower foundation system consists of each column supported on a 4-feet x 4-feet concrete base 6-feet deep supported on a 15-feet x 15-feet x one-foot thick pile cap and four 30-inch diameter piers extending 20 feet below the pile cap.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 6 November 17, 2022

3.2 Availability of Original Design and Construction Documents The City of Madera provided the AT&T 2019 tower antenna drawings (see Appendix B). The drawings contain no detailed information on the construction of the foundation or anchor bolts and no information on the tower support structure. Also, no geotechnical reports or material specifications were available for analysis. As such, extensive field exploratory work had to be performed to evaluate the foundation system, the embedment depth of the connecting anchor bolts, and member sizes of the tower support structure. Bedrock Engineering performed a detailed survey of the as-built water tower.

Krazan and Associates, Inc performed the field exploratory and laboratory testing work, and the report includes the results and recommendations (see Appendix C). As a part of the evaluation, drawings have been developed based on information from measurement drawings and field exploratory work, presented in Appendix A.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 7 November 17, 2022
Figure 3-1: Loy E Cook Water Tower Photograph
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 8 November 17, 2022

4.0 FIELD OBSERVATIONS AND EXPLORATORY WORK

4.1 Field Observations
CSI Services performed field observation and a condition assessment of the water tank and tower structure. A copy of the report is in Appendix D.

Exterior of Tank:
• Overall fair condition
• Paint has severe chalking at shell and roof locations • Multiple areas of uniform rust along tank support structure Interior of Tank:
• Tank lining below the water level in poor condition
• Tank lining above the water level in poor condition and delaminating from ceiling and shell • Shell surface is fully corroded, and the bottom one-sixth is corroded • The lining has reached its service life and needs replacement to avoid further corrosion Exterior Support Structure:
• Paint of support columns and bracing in fair condition with moderate chalking and some remaining gloss
• Isolated rust spots
Central Riser:
• Lining within riser in poor condition in upper 30 feet of pipe • Areas of cracked coating; blisters, and rust present

4.2 Field Exploratory Work

4.2.1 Geotechnical Exploration Work
Krazan and Associates also performed a field evaluation of the existing foundation system (report contained as a part of Appendix C). The program consisted of excavating one test pit adjacent to one of the footings to perform a Ground Penetrating Radar (GPR) scan of the foundation and determine footing dimensions. Ultrasonic testing was used to evaluate the depths of the anchor bolts. Sand and cement slurry were used to backfill the test pit.

Subsurface soil conditions were explored by drilling one test boring within site to evaluate the subsurface conditions. The exploratory soil boring was advanced to a depth approximately 50 feet below the existing site grade. In addition, one initial test pit was excavated to a depth of six feet. A supplemental test pit was advanced to a depth of approximately 12 feet as part of a follow-up investigation. Furthermore, echo test Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 9 November 17, 2022
pits were performed on nine of the 10 pier locations to determine the association with the secondary investigation.

Based on the exploratory fieldwork, the upper soils comprised approximately 6 to 12 inches of very loose silty sand. These soils are disturbed, have low-strength characteristics, and are highly compressible when saturated. Approximately 6 to 7 ½ feet of fill material was encountered below the loose surface soils.

Below the fill, predominately medium to very dense silty sand is encountered. Between 9 ½ and 14 feet were moderately cemented soils.

The existing upper portion of the foundation is four-feet square and extends to a depth of six feet with that dimension. Below the column base, a 12-inch-thick slab which a pile cap was encountered. The slab was approximately 15-foot square. Potholing below the slab indicates 4-feet x 2 ½-feet diameter piers extending 20 feet below the pile cap.

Based on the NDE UT test, the anchor rods have an embedment depth of 6 feet. The anchor rods are1 ¼ inch in diameter.

Based on the subsurface conditions and soil testing, the foundation was evaluated based on the following design parameters:

Allowable Soil Bearing Capacity:
• Dead Load Only = 4,900 psf
• Dead Plus Live = 6,500 psf
• Seismic or Wind = 8,650 psf
Allowable Passive Earth Pressure:
• Seismic or Wind = 467 psf/ft
Allowable sidewall Soil Friction Coefficient:
• In Compression = 900 psf
• In Uplift = 500 psf

4.2.2 Field Survey Work
Bedrock Engineering performed the field survey program of the existing water tower support structure on April 12, 2022 (drawing contained as part of Appendix D).

5.0 STRUCTURAL ASSESSMENTS

5.1 Basis of Structural Analysis
The structural and seismic analyses, wind analysis, and evaluation used the following parameters:

Seismic Design Parameters (Per ASCE 7-16/USGS Maps):

Latitude: 36.970069
Longitude: -120.065819

0.2-Sec Mapped MCER Spectral Acceleration, SS = 0.591
1-Sec Mapped MCER Spectral Acceleration, S1 = 0.233
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 10 November 17, 2022
Site Class = D
Short Period Design Spectral Response Acceleration, SDS = 0.523 1-Sec Period Design Spectral Response Acceleration, SD1 = 0.331 Structural Type: Elevated Tank
Response Modification Coefficient, R = 3.0
Overstrength Factor, Ωo = 2.0
Deflection Amplification Factor, Cd = 2.5
Importance Factor, Ie = 1.5
Wind Design Parameters (Per CBC 2016):

Basis Wind Speed, V = 105 mph
Surface Roughness = C
Exposure Category = C
Structural Steel and Anchor Bolts, Fy (assumed):

Fy = 36 ksi
Fu = 58 ksi
Concrete Compressive Strength, f '
C:

Concrete Pads = 3,000 psi (assume value)
Soil Design Parameters:

See Section 4.2.1
Codes and Standards:

CBC 2019
ASCE 7-16
ACI 318-19
AISC 360-16
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 11 November 17, 2022

5.2 Analytical Approach
To assist with the assessment, a three-dimensional (3-D) finite element computer model of the water tower structure was developed using the structural analysis software SAP 2000 Version 17 computer program developed by Computers and Structures, Inc. The computer model of the Tower is shown in Figure 5-1. Linear elastic shell elements were used to model the water tower structure, and frame elements to model the built-up tower columns. Dead loads and seismic mass were incorporated into the model to account for elements like walkways or balconies. Wind analysis was performed based on requirements in Chapter 29 of ASCE 7-16.

Figure 5-1: 3-D Computer Model of Loy E Cook Water Tower The seismic analysis was performed using the Equivalent Lateral Force Procedure (ELFP) outlined in ASCE 7-16, Sections 15.4.1 and 12.8.1. The seismic response coefficient, Cs, was determined to be 0.118 by using Equation 12.8-3 in the ASCE 7 standard and applied to the computer model. The SAP program determined the fundamental period, T, of the structure as 2.19 seconds. However, ASCE 7-16 Table Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 12 November 17, 2022

12.8.1 upper limit on the calculated period is 1.4 seconds. The ELFP procedure was based on the period of the SAP program.

5.3 Structural Analysis
The existing water tower was analyzed using the ELFP approach. The applied seismic and wind loads to the tower structure are shown in Figure 5-2. The general behavior of the tower and foundation structure was evaluated, and the critical component demand-to-capacity ratios (DCRs) were computed (refer to Structural Calculations as part of Appendix F). The load "demand" is the force level on the tank (based on computer analysis) required to be resisted. The "capacity" represents the element's strength or ability to resist the "demand" load. A DCR less than unity represents a condition meeting the acceptance criteria. The results of the existing water tower and foundation structure are summarized in Table 5-1.

The deformed shape of the Tower for the wind loading is shown in Figure 5-3.

Table 5-1: Summary of Results
Analysis Component Mode of Failure DCR
Tower Central Riser Compression 0.446
Outer Columns Compression 1.171
Brace (Upper) Tensile Yielding 0.322
Brace (Lower) Tensile Yielding 0.277
Pin Connectors Bearing at Pin Hole
Seismic w/ Ω

0.406
Gusset Plate Block Shear
Seismic w/ Ω

0.730
Foundation Column Base Anchorage Anchor Steel Failure in Tension and Shear Combined

1.329
Column Base Anchorage Concrete Breakout
in Shear

2.115
Sliding Stability Sliding 0.01
Overturning Stability Uplift No uplift
Soil Bearing Bearing Capacity 0.567
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 13 November 17, 2022
Note: The seismic and wind loads were applied to the 3D computer model as distributed loads.

Figure 5-2: Applied Load
Seismic = 665 kips
Wind = 220 kips
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 14 November 17, 2022
Figure 5-3: Tower Deflected Shape (Wind)
Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 15 November 17, 2022
Figure 5-3: Tower Deflected Shape (Earthquake)

5.4 Analysis Results
The evaluation indicates that one element of the tower structure would fail to perform during a major earthquake or wind. The steel tube column is overstressed by as much as 117.1% because the column lacks lateral support in the radian direction. The anchor bolt connections between the tower structure column and concrete footing are inadequate to transfer the seismic or wind-induced uplift forces. The anchor bolts are overstressed by combined tension and shear. These connections are critical to the overall performance of the water tower during a significant seismic event.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 16 November 17, 2022

5.5 Retrofit and Repair Options
Based on the seismic/wind analysis results, it is possible to mitigate the existing deficiencies. Mitigation methods are in the following sections. Repairs of the corrosion damage of the water tower supporting structure are in Section 5.5.2. The seismic/wind retrofit and corrosion repair measures are in the 30% Design Drawings as Alternative J.

5.5.1 Column Lateral Bracing Retrofit
To strengthen the column lateral bracing in the radian horizontal direction, we propose a bracing system for the steel tube columns as part of Appendix L.

5.5.2 Anchor Bolt Retrofit
We propose adding four new one-inch diameter epoxy bolts to strengthen the critical anchor bolt connections. The retrofit calculation for the anchor bolt connection is in Appendix L. The calculated DCR for the retrofit scheme is 0.733.

5.5.3 Corrosion Repair
To maintain the overall structural integrity and prolong the service life of the water tower structure, we proposed a repair of the corrosion damage to the water tower supporting structure. The water tank interior lining needs replacement soon to prevent further corrosion of the interior of the tank.

We evaluated two alternatives to repair the corrosion damage to the water tower supporting structure:

A. Localized repair/recoat
B. Localized repair/overall recoat
We recommend Alternative B, Localized Repair, and Overall Recoat of the water tower supporting structure and the tank's exterior.

6.0 CONCLUSIONS AND RECOMMENDATIONS
Based on the evaluations, retaining the Tower is the most viable concept. Strengthening the water tower supporting structure, replacing the tank interior coating, and recoating the entire exterior will allow the iconic water tower structure to remain in place and maintain the overall structural integrity.

The estimated probable initial capital cost is $1,500,000.

Loy E. Cook Water Tower Project No. S22001
Preliminary Design Report 17 November 17, 2022

7.0 APPENDICES
Appendix A – As-Built Drawings
Appendix B - Seismic and Wind Evaluation
Appendix C – Geotechnical Investigation Report
Appendix D – Water Tower Inspection Report
Appendix E – Survey of As-Built Water Tower
Appendix F – Retrofit Calculations
Appendix G – Engineer's Cost Estimate

BEYAZ & PATEL

APPENDIX A
As-Built Drawings

BEYAZ & PATEL

APPENDIX B
Seismic and Wind Evaluation

BEYAZ & PATEL, INC.
10920 Via Frontera, Suite 210, San Diego, CA 92127 (858) 451-0374 www.beyazpatel.com

STRUCTURAL CALCULATIONS
FOR

LOY E COOK WATER TOWER

SEISMIC AND WIND EVLUATIONS
AUGUST 25, 2022
Prepared For

CITY OF MADERA
Prepared By
BEYAZ & PATEL, INC.
10920 Via Frontera, Suite 210
San Diego, CA 92127
B&P Project No. S22001.00

LOY E COOK WATER TOWER

STRUCTURAL CALCULATIONS

BEYAZ & PATEL, INC.

B&P Project No. S22001

TABLE OF CONTENTS
PAGE

1. LOADING CRITERIA 1/7A

2. SAP 3D ANALYSIS MODEL 1/6B

3. ANALYSIS RESULTS 1/17C

LOY E COOK WATER TWOER

CITY OF MADERA
BEYAZ & PATEL, INC. 8/4/2022
B&P Project No. S22001

STRUCTURAL CALCULATIONS

LOADING CRITERIA
1 of 7A
Beyaz & Patel, Inc. Design: H.W.

Project Name: LOY E COOK WATER TOWER-CITY OF MADERA Check: S.P.

Project Number: W22001.00 Sheet N0: SD-1
Subject: Water Tank Tower Date: 4/24/2022
Dead Loads:

Water Weight 1 M Gallon 8,300,000 Lb
Tank Weight = 3/16" Thick Steel Shell 485,000 Lb
8785 kips
Live Loads:

Roof Live Load = 20 psf
Cat Walk Live Load = 40 psf
Seismic Loads:

Seismic Site Coefficients: (Per Geotechnical Report KA No. 012-22051) Site Class: D
SS = 0.591 SMS = 0.785 SDS = 0.523 Fa = 1.327
S1 = 0.233 SM1 = 0.496 SD1 = 0.331 Fv = 2.130
Ts = SD1/SDS = 0.633 sec
Building Type: Nonbuilding
Seismic Parameters per ASCE 7-16, Table 15.4-1 or 15.4-2:

Seismic force Resisting System: Elevated Tank on Symmetrically Braced Legs R = 3 Ωo
= 2 Cd = 2.5
IV ====> Seismic Importance Factor, Ie
= 1.50
Seismic Coefficients (Per AWWA D100-21, Sec. 13.2.8.1)
Sai = SDS = 0.523 0 < Ti < Ts (13-5)
Sai = SD1 /Ti = 0.151 Ts < Ti < TL (13-6)
Sai = TLSD1 /Ti
2 = 0.828 Ti
> TL (13-7)

0.053 g > 0.36S1
IE/Ri = 0.042 g (13-12)
λE = 0.7 (Strength level to service-level factor)
TL = 12 sec. (Figs. 22-12 to 22-16)

2.190 sec. (Per SAP 2000 Modal Analysis.)
(13-16)
Design Seismic Base Shear: V = AiW = 0.053 W = 465 kips (Service Level) W = 8785 kips
V = 0.076 W = 664 kips (Strength Level)
Risk Category:

Ai = λESai/(R/Ie) =
Ti =
2 of 7A
Beyaz & Patel, Inc. Design: H.W.

Project Name: LOY E COOK WATER TOWER-CITY OF MADERA Check: S.P.

Project Number: W19001.00 Sheet N0: SD-2
Subject: Water Tank Tower Date: 4/24/2022

29.4 Design Wind Loads: Other Structures
Wind Load Subject: Main Wind-Force Resisting System (MWFRS) Wind Exposure Type: C (26.7.1 To 26.7.3)
Velocity Pressure qz
= 0.00256KzKztKdV
2 = 36.69 psf (26.10-1)
Wind Directionality Factor Kd = 1.0 (Table 26.6-1)
Velocity Pressure Exposure Coefficient Kz = 1.300 (Table 26.10-1) Topographic Factor Kzt = 1.00 (Sec. 26.8.2)
Basic Wind Speed V = 105 MPH (Fig. 26.5-1B)
Design Wind Force F = qzGCfAf = 31.19 Af lb (29.4-1)
Gust-Effect Factor G = 0.85 (Sec. 26.9.1)
Force Coefficient Cf = 1.00 (Fig. 29.5-1)
(Per Figure 25.5-1, h/D = 142.5'/54' = 2.639, Maximum Value of C f = 1.00) Mean Roof Hight, H = 116 ft
Wind Area Pressure on Tank = 31.19 psf
Column Width = 3.00 ft
Strut Hight = 0.50 ft
Riser Diameter = 10.10 ft
Wind Line Force on Built-Up Column = 93.56 plf
Wind Line Force on Strut = 20.79 plf
Wind Line Force on Pipe = 315.0 plf
Tank Hight = 34.26 ft 0.775 x (134-89.8) ft
Tank Diameter = 76 ft
Column Hight = 109 ft
Number of Column = 10
Total Strut Length = 239 ft
Riser Hight = 77 ft
Riser & Tank Connection Hight = 89.8 ft
Riser & Tank Connection Diameter = 25 ft
Tranzation Average Diameter = 12.79 ft
Tranzation Length = 17.55 ft
Total Wind Load = 219.4 kips
3 of 7A
4/22/22, 8:39 AM ATC Hazards by Location
https://hazards.atcouncil.org/#/seismic?lat=36.970069&lng=-120.065819&address= 1/2 Hazards by Location
Search Information
Coordinates: 36.970069, -120.065819
Elevation: 272 ft
Timestamp: 2022-04-22T15:38:47.389Z
Hazard Type: Seismic
Reference
Document:

ASCE7-16
Risk Category: III
Site Class: D-default
Basic Parameters
Name Value Description
SS 0.591 MCER ground motion (period=0.2s)
S1 0.233 MCER ground motion (period=1.0s)
SMS 0.785 Site-modified spectral acceleration value
SM1 * null Site-modified spectral acceleration value
SDS 0.523 Numeric seismic design value at 0.2s SA
SD1 * null Numeric seismic design value at 1.0s SA
* See Section 11.4.8
Additional Information
Name Value Description
SDC * null Seismic design category
Fa 1.327 Site amplification factor at 0.2s
Fv* null Site amplification factor at 1.0s
CRS 0.931 Coefficient of risk (0.2s)
CR1 0.946 Coefficient of risk (1.0s)
PGA 0.255 MCEG peak ground acceleration
FPGA 1.345 Site amplification factor at PGA
PGAM 0.343 Site modified peak ground acceleration
TL 12 Long-period transition period (s)
272 ft
Map data ©2022 Google Report a map error
4 of 7A
4/22/22, 8:39 AM ATC Hazards by Location
https://hazards.atcouncil.org/#/seismic?lat=36.970069&lng=-120.065819&address= 2/2 SsRT 0.591 Probabilistic risk-targeted ground motion (0.2s) SsUH 0.635 Factored uniform-hazard spectral acceleration (2% probability of exceedance in 50 years)
SsD 1.5 Factored deterministic acceleration value (0.2s) S1RT 0.233 Probabilistic risk-targeted ground motion (1.0s) S1UH 0.246 Factored uniform-hazard spectral acceleration (2% probability of exceedance in 50 years)
S1D 0.6 Factored deterministic acceleration value (1.0s) PGAd 0.5 Factored deterministic acceleration value (PGA) * See Section 11.4.8
The results indicated here DO NOT reflect any state or local amendments to the values or any delineation lines made during the building code adoption process. Users should confirm any output obtained from this tool with the local Authority Having Jurisdiction before proceeding with design.

Disclaimer
Hazard loads are provided by the U.S. Geological Survey Seismic Design Web Services.

While the information presented on this website is believed to be correct, ATC and its sponsors and contributors assume no responsibility or liability for its accuracy. The material presented in the report should not be used or relied upon for any specific application without competent examination and verification of its accuracy, suitability and applicability by engineers or other licensed professionals. ATC does not intend that the use of this information replace the sound judgment of such competent professionals, having experience and knowledge in the field of practice, nor to substitute for the standard of care required of such professionals in interpreting and applying the results of the report provided by this website. Users of the information from this website assume all liability arising from such use. Use of the output of this website does not imply approval by the governing building code bodies responsible for building code approval and interpretation for the building site described by latitude/longitude location in the report. 5 of 7A
4/22/22, 8:40 AM ATC Hazards by Location
https://hazards.atcouncil.org/#/wind?lat=36.970069&lng=-120.065819&address= 1/2 Hazards by Location
Search Information
Coordinates: 36.970069, -120.065819
Elevation: 272 ft
Timestamp: 2022-04-22T15:40:24.853Z
Hazard Type: Wind
ASCE 7-16
MRI 10-Year 65 mph
MRI 25-Year 71 mph
MRI 50-Year 76 mph
MRI 100-Year 81 mph
Risk Category I 88 mph
Risk Category II 94 mph
Risk Category III 100 mph
Risk Category IV 105 mph
ASCE 7-10
MRI 10-Year 72 mph
MRI 25-Year 79 mph
MRI 50-Year 85 mph
MRI 100-Year 91 mph
Risk Category I 100 mph
Risk Category II 110 mph
Risk Category III-IV 115 mph
ASCE 7-05
ASCE 7-05 Wind Speed 85 mph
The results indicated here DO NOT reflect any state or local amendments to the values or any delineation lines made during the building code adoption process. Users should confirm any output obtained from this tool with the local Authority Having Jurisdiction before proceeding with design.

Disclaimer
Hazard loads are interpolated from data provided in ASCE 7 and rounded up to the nearest whole integer. Per ASCE 7, islands and coastal areas outside the last contour should use the last wind speed contour of the coastal area – in some cases, this website will extrapolate past the last wind speed contour and therefore, provide a wind speed that is slightly higher. NOTE: For queries near wind-borne debris region boundaries, the resulting determination is sensitive to rounding which may affect whether or not it is considered to be within a wind-borne debris region.

Mountainous terrain, gorges, ocean promontories, and special wind regions shall be examined for unusual wind conditions.

LOY E COOK WATER TOWER

CITY OF MADERA
BEYAZ & PATEL, INC. 5/4/2022
B&P Project No. S22001

STRUCTURAL CALCULATIONS
SAP 3D ANAYSIS MODEL
1 of 6B
X Y
Z
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 3-D View Kip, in, F
2 of 6B
Y X Z
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 Deformed Shape (EQ-X) Kip, in, F
3 of 6B
Y X Z
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 Deformed Shape (EQ-Y) Kip, in, F
4 of 6B

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

7.797E-0
1 3
.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

7.797E-03
Y X Z
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 Frame Span Loads (Wind-X) (As Defined) Kip, in, F 5 of 6B

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

1.299E-03

7.797E-03

7.797E-03
Y X Z
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 Frame Span Loads (Wind-Y) (As Defined) Kip, in, F 6 of 6B

LOY E COOK WATER TOWER

CITY OF MADERA
BEYAZ & PATEL, INC. 5/4/2022
B&P Project No. S22001

STRUCTURAL CALCULATIONS

ANAYSIS RESULTS
1 of 17C
Cook Water Tower (Existing Condition from 0
o Model)
Component Force DemandsSeismic Parameters:Seismic Site Coefficients:Site Class:

D
SS = 0.591 SMS = 0.785 SDS = 0.523
S1 = 0.233 SM1 = 0.497 SD1 = 0.331
Seismic force resisting System: Elevated Tank on Symmetrically Braced Legs R = 3
Ωo = 2 Cd = 2.5
Risk Category: IV ====> Seismic Importance Factor, Ie = 1.50 Upper RodsCritical Demand Force (Tension "+") 108D (Dead) P = -76.34 kipsL (Live Load) P = kipsLr (Roof Live Load) P = -1.431 kipsE (Seismic Load) P = 154.6 kips (#79)W (Wind Load) P = 26.34 kips (#79)Load Combinations (LRFD)1.4D Pu = -106.88 kips

1.2D + 1.6L + 0.5Lr Pu = -92.32 kips1.2D + L + 1.6Lr + 0.5W Pu = -80.73 kips1.2D + L +0.5Lr + W Pu = -65.99 kips(1.2 + 0.2SDS)D + L + E Pu = 54.98 kips(0.9 - 0.2SDS)D + E Pu = 93.86 kips Upper Rod ConnectionLoad Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Tu = -80.73 kips

1.2D + L +0.5Lr + W
Tu = -65.99 kips
2 of 17C
(1.2 + 0.2SDS)D + L + E Tu = 54.98 kips
(0.9 - 0.2SDS)D + E Tu = 93.86 kips(1.2 + 0.2SDS)D + L + E*Ωo Tu = 209.56 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Tu = 248.44 kips (with Ωo)
Lower Rods:Critical Demand Force (Tension "+") (#72)D (Dead) P = -85.99 kipsL (Live Load) P = kipsLr (Roof Live Load) P = -1.622 kipsE (Seismic Load) P = 149.24 kips (#72)W (Wind Load) P = 40.68 kips (#72)Load Combinations (LRFD)1.4D Pu = -120.39 kips

1.2D + 1.6L + 0.5Lr Pu = -104.00 kips1.2D + L + 1.6Lr + 0.5W Pu = -85.45 kips1.2D + L +0.5Lr + W Pu = -63.33 kips(1.2 + 0.2SDS)D + L + E Pu = 37.05 kips(0.9 - 0.2SDS)D + E Pu = 80.84 kips Lower Rod ConnectionLoad Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Tu = -85.45 kips

1.2D + L +0.5Lr + W Tu = -63.33 kips(1.2 + 0.2SDS)D + L + E Tu = 37.05 kips(0.9 - 0.2SDS)D + E Tu = 80.84 kips(1.2 + 0.2SDS)D + L + E*Ωo Tu = 186.28 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Tu = 230.08 kips (with Ωo)
3 of 17C
Riser
Critical Demand Force (Tension "+", Compression "-")D (Dead) P = -696.149 kips V = -4.356 kips M = 2512.142 k-inL (Live Load) P = kips V = kips M = k-inLr (Roof Live Load) P = -0.324 kipsE (Seismic Load) P = 6.02 kips V = 75.89 kips M = 80717.2 k-in P = -6.02 kips
W (Wind Load) P = -0.18 kips V = -34.205 kips M = 21206.137 k-in P = 0.181 kips
Load Combinations (LRFD)1.4D Pu = -974.61 kips

1.2D + 1.6L + 0.5Lr Pu = -835.54 kips 1.2D + L + 1.6Lr + 0.5W Pu = -835.99 kips Pu = -835.81 kips Mu = 13617.64 k-in

1.2D + L +0.5Lr + W Pu = -835.72 kips Pu = -835.36 kips Mu = 24220.71 k-in(1.2 + 0.2SDS)D + L + E Pu = -902.20 kips Pu = -914.24 kips Mu = 83994.64 k-in(0.9 - 0.2SDS)D + E Pu = -547.67 kips Pu = 95.88 kips Mu = 82715.26 k-in Column 2Critical Demand Force (Tension "+", Compression "-")D (Dead) P = -639.98 kipsL (Live Load) P = kipsLr (Roof Live Load) P = -11.994 kipsE (Seismic Load) P = -222.09 kips P = 222.09 kipsW (Wind Load) P = -44.78 kips P = 44.782 kipsLoad Combinations (LRFD)1.4D Pu = -895.97 kips

1.2D + 1.6L + 0.5Lr Pu = -773.97 kips 1.2D + L + 1.6Lr + 0.5W Pu = -809.56 kips Pu = -764.78 kips

1.2D + L +0.5Lr + W Pu = -818.76 kips Pu = -729.19 kips(1.2 + 0.2SDS)D + L + E Pu = -1057.03 kips Pu = -612.85 kips 4 of 17C
(0.9 - 0.2SDS)D + E Pu = -731.11 kips Pu = -353.89 kips Column BaseNode #1022 (0o)Critical Column Base Reactions (Tension "-", Compression "+")D (Dead) P = 806.25 kips Vx = -21.11 kips Vy = 0 kips L (Live Load) P = kips Vx = kips Vy = 0 kipsLr (Roof Live Load) P = 14.978 kips Vx = -0.39 kips Vy = 0 kipsE (Seismic Load) P = -357.71 kips Vx = -17.61 kips Vy = 0 kipsW (Wind Load) P = -77.65 kips Vx = -6.45 kips Vy = 0 kips Load Combinations (ASD) - Check Maximum Uplifting Force @ Base of ColumnD+0.6W P = 759.66 kips Vx = -24.98 kips Vy = 0.00 kips D+0.7E P = 555.85 kips Vx = -33.44 kips Vy = 0.00 kips0.6D+0.6W P = 437.16 kips Vx = -16.53 kips Vy = 0.00 kips0.6D+0.7E P = 233.35 kips Vx = -25.00 kips Vy = 0.00 kips Load Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Pu = 952.64 kips Vxu = -29.18 kips Vyu = 0.00 kips

1.2D + L +0.5Lr + W Pu = 897.33 kips Vxu = -31.97 kips Vyu = 0.00 kips(1.2 + 0.2SDS)D + L + E Pu = 694.15 kips Vxu = -45.15 kips Vyu = 0.00 kips(0.9 - 0.2SDS)D + E Pu = 283.55 kips Vxu = -34.40 kips Vyu = 0.00 kips(1.2 + 0.2SDS)D + L + E*Ωo Pu = 336.44 kips Vxu = -62.77 kips Vyu = 0.00 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Pu = -74.16 kips Vxu = -52.02 kips Vyu = 0.00 kips (with Ωo)Node #1033 (72o) Critical Column Base Reactions (Tension "-", Compression "+")D (Dead) P = 813.27 kips Vx = -6.82 kips Vy = 20.031 kips L (Live Load) P = 0.00 kips Vx = kips Vy = kips
Lr (Roof Live Load) P = 14.98 kips Vx = -0.12 kips Vy = 0.369 kips 5 of 17C
E (Seismic Load) P = -61.99082 kips Vx = -51.63 kips Vy = -13.52 kips W (Wind Load) P = -23.419 kips Vx = -28.287 kips Vy = -7.116 kips Load Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Pu = 988.18 kips Vxu = -22.52 kips Vyu = 21.07 kips

1.2D + L +0.5Lr + W Pu = 960.00 kips Vxu = -36.53 kips Vyu = 17.11 kips(1.2 + 0.2SDS)D + L + E Pu = 999.04 kips Vxu = -60.53 kips Vyu = 12.62 kips(0.9 - 0.2SDS)D + E Pu = 584.86 kips Vxu = -57.06 kips Vyu = 2.42 kips(1.2 + 0.2SDS)D + L + E*Ωo Pu = 937.05 kips Vxu = -112.17 kips Vyu = -0.90 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Pu = 522.86 kips Vxu = -108.69 kips Vyu = -11.10 kips (with Ωo)Node #1045 (144o) Critical Column Base Reactions (Tension "-", Compression "+")D (Dead) P = 813.88 kips Vx = 17.181 kips Vy = 12.213 kips L (Live Load) P = 0.00 kips Vx = 0 kips Vy = 0 kipsLr (Roof Live Load) P = 14.98 kips Vx = 0.314 kips Vy = 0.228 kipsE (Seismic Load) P = -289.36 kips Vx = 46.386 kips Vy = 39.570 kipsW (Wind Load) P = -62.17 kips Vx = -14.781 kips Vy = 11.505 kips Load Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Pu = 969.54 kips Vxu = 13.73 kips Vyu = 20.77 kips

1.2D + L +0.5Lr + W Pu = 921.98 kips Vxu = 5.99 kips Vyu = 26.27 kips(1.2 + 0.2SDS)D + L + E Pu = 772.47 kips Vxu = 68.80 kips Vyu = 55.50 kips(0.9 - 0.2SDS)D + E Pu = 357.98 kips Vxu = 60.05 kips Vyu = 49.28 kips(1.2 + 0.2SDS)D + L + E*Ωo Pu = 483.11 kips Vxu = 115.19 kips Vyu = 95.07 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Pu = 68.62 kips Vxu = 106.44 kips Vyu = 88.85 kips (with Ωo) 6 of 17C
Node #1024 (180o)
Critical Column Base Reactions (Tension "-", Compression "+")D (Dead) P = 813.273 kips Vx = 21.158 kips Vy = -0.296 kips L (Live Load) P = 0 kips Vx = 0 kips Vy = 0 kipsLr (Roof Live Load) P = 14.98 kips Vx = 0.388 kips Vy = -0.004 kipsE (Seismic Load) P = -357.58 kips Vx = 17.60 kips Vy = 1.61 kipsW (Wind Load) P = -77.63 kips Vx = -6.45 kips Vy = 0.00 kips Load Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Pu = 961.08 kips Vxu = 22.79 kips Vyu = -0.36 kips

1.2D + L +0.5Lr + W Pu = 905.78 kips Vxu = 19.14 kips Vyu = -0.36 kips(1.2 + 0.2SDS)D + L + E Pu = 703.45 kips Vxu = 45.21 kips Vyu = 1.22 kips(0.9 - 0.2SDS)D + E Pu = 289.27 kips Vxu = 34.43 kips Vyu = 1.37 kips(1.2 + 0.2SDS)D + L + E*Ωo Pu = 345.87 kips Vxu = 62.81 kips Vyu = 2.83 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Pu = -68.31 kips Vxu = 52.03 kips Vyu = 2.98 kips (with Ωo) Riser BaseCritical Column Base Reactions (Tension "-", Compression "+")D (Dead) P = 696.149 kips Vx = -2.488 kips Vy = -4.356 kips L (Live Load) P = 0 kips Vx = 0 kips Vy = kips
Lr (Roof Live Load) P = 17.623 kips Vx = -0.038 kips Vy = -0.053 kips E (Seismic Load) P = -9.52 kips Vx = -163.64 kips Vy = -1.01 kipsW (Wind Load) P = 1.58 kips Vx = -46.03 kips Vy = 0.09 kips Load Combinations (LRFD)1.2D + L + 1.6Lr + 0.5W Pu = 864.37 kips Vxu = -26.06 kips Vyu = -5.27 kips

1.2D + L +0.5Lr + W Pu = 845.77 kips Vxu = -49.04 kips Vyu = -5.16 kips(1.2 + 0.2SDS)D + L + E Pu = 898.70 kips Vxu = -166.88 kips Vyu = -6.69 kips(0.9 - 0.2SDS)D + E Pu = 544.17 kips Vxu = -165.62 kips Vyu = -4.47 kips(1.2 + 0.2SDS)D + L + E*Ωo Pu = 889.18 kips Vxu = -330.52 kips Vyu = -7.70 kips (with Ωo) (0.9 - 0.2SDS)D + E*Ωo Pu = 534.65 kips Vxu = -329.26 kips Vyu = -5.49 kips (with Ωo) 7 of 17C
1 2
5 7 13119 15 17
19 21
23 25
2729313335
37 39
1024 1022
1027
1029
1033
1035
1039
1041
1045
1047
X
Y
Cook Water Tower.sdb 2022/5/3
SAP2000 17.2.0 X-Y Plane @ Z=0 Kip, in, F
8 of 17C
Cook Water Tower (Existing Condition from 0o
Model)
Component Capacities
Material Properties:

Structural Steel Yield Stress Fy
= 36 ksi
Structural Steel Ultimate Stress Fu
= 58 ksi
Steel Modulus of Elasticity E = 29,000 ksi
Riser Column:

Gross Area Ag
= 213.18 in2
Unbraced Length (X-X) Lx
= 90.9 ft
Radius of Gyration (X-X) rx
= 42.65 in
Effective Length Factor (X-X) Kx
= 1
KxLx
/rx = 25.6
Ix
= 387828 in4
Unbraced Length (Y-Y) Ly
= 90.9 ft
Radius of Gyration (Y-Y) ry
= 42.65 in
Effective Length Factor (Y-Y) Ky
= 1
KyLy/ry = 25.6
Elastic Critical Buckling Stress Fe
= π
2 E/(Lc/r)2 = 438 ksi (AISC 360-16, Eq. E3-4)
Resistance Factor φ = 0.9
Factored Buckling Stress φFcr = 31.3 ksi (AISC 360-16, Eqs. E3-2,3) Compressive Strength Pc
= φPn = 6006.0 k
Pr = Pnt + β2Plt = 902.2 k
Pr/Pc = 0.150 < 0.2 Must use AISC Eq. H1-1b
Cmx = 0.6 - 0.4M1/M2 = 1.0
Pe1x = π
2 EIx/(K1Lx)
2 = 93,292 k
B1x = Cmx/(1-αPr/Pe1x) = 1.016
Mntx = 83995 k-in
Mrx = B1x Mntx = 85340 k-in
φbMpx = 230393 k-in
Pr/Pc + 8/9(Mrx/Mcx + Mry/Mcy) = 0.479 < 1.0 (H1-1a, AISC 360-16) Pr/(2Pc )+ (Mrx/Mcx + Mry/Mcy) = 0.446 < 1.0 (H1-1b, AISC 360-16) 9 of 17C
Tube Column:

Gross Area Ag
= 49.04 in2
Unbraced Length (X-X) Lx
= 109.0 ft
Radius of Gyration (X-X) rx
= 12.62 in
Effective Length Factor (X-X) Kx
= 1
KxLx/rx = 103.7
Unbraced Length (Y-Y) Ly
= 55.0 ft
Radius of Gyration (Y-Y) ry
= 12.62 in
Effective Length Factor (Y-Y) Ky
= 1
KyLy
/ry = 52.3
Elastic Critical Buckling Stress Fe
= 27 ksi (AISC 360-16, Eq. E3-4)
Resistance Factor φ = 0.9
Factored Buckling Stress φFcr = 18.4 ksi (AISC 360-16, Eqs. E3-2,3) Compressive Strength φPn
= 902.4 k
Tie-Rod (Upper)
Section: T Beam: 0.50 x 12 + 1.0 x 3.0
Sectional Area Aur = 9.0 in2
Yielding Strength φPn
= 0.9FyAg = 291.6 k (AISC 360-16, Eq. D2-1)
Rupture Strength φPn
= 0.75FuAe = 391.5 k (AISC 360-16, Eq. D2-2)
Tie-Rod (Lower)
Section: T Beam: 0.50 x 12 + 1.0 x 3.0
Sectional Area Alr = 9.0 in2
Yielding Strength φPn
= 0.9FyAg = 291.6 k (AISC 360-16, Eq. D2-1)
Rupture Strength φPn
= 0.75FuAe = 391.5 k (AISC 360-16, Eq. D2-2)
Pin Connector
"T" Beam Web: 1.28 x 3.0
Aweb = 3.84 in2
φTn = φFyAweb = (0.9)(Fy)(Aweb) = 124.4 k
Bolts: 2 1.5 x 1.5
Pin Sectional Area Ap
= 4.500 in2
Pin Shear Strength (Considering Single Shear)
Shear Rupture Strength:
φPn = φFnAb = (0.75)(0.5Fu)(Ab) = 97.9 k (AISC 360-16, Eq. J3-1) Shear Yielding Strength:
φPn = φ0.6FyAg = (1.0)(0.6Fy)(Ag) = 97.2 k (AISC 360-16, Eq. J4-3) Flange Weld: hw = 0.375 in L = 28 in
Aw = 0.707hwL = 7.4 in2
φPn = 0.75FuAe = 389.7
10 of 17C
Bearing Strength at Pin Hole
Pn = 1.2LctFu ≤ 2.4dtFu (AISC 360-16, Eq. J3-6a)
Lc = 2 in (Clear distance, in the direction of the force)

1.2LctFu = 365.4 k 2.4dtFu = 365.4 k
2φPn
= 2x0.75Pn = 274.1 k
Gusset Plate Connector
Gusset Plate Thickness tp
= 7/8 in
Gusset Plate Block Shear Strength
Rn = 0.6FuAnv + UbsFuAnt ≤ 0.6FyAgv + UbsFuAnt (AISC 360-16, Eq. J4-5) Gross Area Subject to Shear Agv = 2tp
lv = 91.0 in2
Net Area Subject to Tension Ant = tpdp 2.63 in2
Net Area Subject to Shear Anv = 2tp
lv = 91 in2
Shear Area Length lv
= 52 in
Tension Reduction Coefficient Ubs = 1.0

0.6FuAnv + UbsFuAnt = 3319.1 k 0.6FyAgv + UbsFuAnt = 2117.9 k φPn
= 0.75Pn = 1588.4 k
Gusset Plate Tensile Strength
Effective Tensile Width bp
= 12 in
Tensile Yielding Strength:
φPn = φFyAg = (0.9)(Fy)(Ag) = 340.2 k (AISC 360-16, Eq. J4-1) Tensile Rupture Strength:
φPn = φFuAe = (0.75)(Fu)(0.75Ag) = 342.6 k (AISC 360-16, Eq. J4-2) Column Base Anchorage
Anchor Bolt Diameter da
= 1.25 in
Anchor Bolt Area Ase = 1.227 in2
Ultimate Tensile Strength futa = 55 ksi
Effective Anchor Embedment hef = 72 in
Footing Concrete Strength fc
' = 3,000 psi
Footing Cap Thickness ha
= 76 in
Edge Distance (Tangential) CaT = 6 in
Edge Distance (Radial) CaR = 24 in
Anchorage Tensile Strength
(1) Steel Strength
Number of Effective Anchor Bolts n = 2
φNsa = (0.75)(n)(Ase,N)(futa) = 101.2 k
(2) Concrete Breakout Strength
ANco = 9hef
2 = 46,656 in2
(ACI 318-14, Eq. 17.4.2.1c)
ANc = 2,304 in2
ψec,N = 1.00
11 of 17C
ψed,N = 0.7+0.3[Ca,min/(1.5hef)] = 0.717 ≤ 1.00 (ACI 318-14, Eq. 17.4.5.4b) ψc,N = 1.00 (For Cracked Concrete)
ψcp,N = 1.00 (For Cracked Concrete)
Nb
= kcλa(fc')0.5(hef)

1.5 = 803.1 k (ACI 318-14, Eq. 17.4.2.2a)
where kc
= 24 (For Cast-In Anchors)
λa = 1.0 (For Normal Weight Concrete)
Ncbg = (ANc/ANco)ψec,Nψed,Nψc,Nψcp,NNb = 28.4 k (ACI 318-14, Eq. 17.4.2.1b) φNcbg = (0.70)Ncbg = 19.9 k (Wind)

0.75φNcbg = (0.75)(0.70)Ncbg = 14.9 k (Seismic)
Anchorage Shear Strength (2 Anchor Bolts Take Vu
)
(1) Steel Strength
Number of Effective Anchor Bolts n = 2 (2 Anchor Bolts) φVsa = (0.65)(n)(0.6Ase,V)(futa) = 52.6 k
(2) Concrete Breakout Strength
(a) Radial Shear VR
Ca1 = 24 in Ca2 = 6 in
AVco = 4.5Ca1
2 = 2592 in2
AVc = 1728 in2
ψec,V = 1.00
ψed,V = 0.7+0.3[Ca2/(1.5Ca1)] = 0.750 ≤ 1.00 (ACI 318-14, Eq. 17.5.2.6b) ψc,V = 1.00 (For Cracked Concrete)
ψh,V = (1.5Ca1/ha)

0.5 = 1.000 ≥ 1.00 (ACI 318-14, Eq. 17.5.2.8)
Vb
= 7(le/da)

0.2(da
)

0.5λa
(fc')0.5(Ca1)

1.5 = 76.4 k (ACI 318-14, Eq. 17.5.2.2a)
Vcbg = (AVc/AVco)ψec,Vψed,Vψc,Vψh,VVb = 38.2 k (ACI 318-14, Eq. 17.5.2.1) φVcbg = (0.70)Vcbg = 26.7 k
(b) Tangential Shear VT
Ca1 = 6 in Ca2 = 24 in
AVco = 4.5Ca1
2 = 162 in2
AVc = 432 in2
ψec,V = 1.00
ψed,V = 0.7+0.3[Ca2/(1.5Ca1)] = 1.000 ≤ 1.00 (ACI 318-14, Eq. 17.5.2.6b) ψc,V = 1.00 (For Cracked Concrete)
ψh,V = (1.5Ca1/ha
)

0.5 = 1.000 ≥ 1.00 (ACI 318-14, Eq. 17.5.2.8)
Vb = 7(le/da)

0.2(da
)

0.5λa
(fc')0.5(Ca1)

1.5 = 9.5 k (ACI 318-14, Eq. 17.5.2.2a)
Vcbg = 2(AVc/AVco)ψec,Vψed,Vψc,Vψh,VVb
= 50.9 k (ACI 318-14, Eq. 17.5.2.1)
φVcbg = (0.70)Vcbg = 35.6 k
(3) Concrete Pryout Strength
φVcpg = (0.7)kcpNcbg = 39.8 k (ACI 318-14, Eq. 17.5.3.1a) kcp = 2 (For hef > 2.5")
12 of 17C
Foundation (ASD)
Concrete Unit Weight wc
= 150 pcf
Column Section Area Ac
= 16 ft2
Column Hight Hc
= 6 ft
Footing Cap Length LF
= 15 ft
Footing Cap Width BF
= 15 ft
Footing Cap Depth DF
= 1 ft
Footing Cap Weight WF
= 48.15 k
Allowable Passive Earth Pressure pp
= 270 pcf
Allowable Passive Soil Pressure at Base of Footing Cap (Maximum):

Pp = 270 psf < 2,000 psf
Coefficient of Friction kf
= 0.375 (Between Concrete and Soil)
Soil Skin Friction vs
= 900 psf
Allowable Soil Bearing Capacity qa
= 6,500 psf
Sliding Resistance
Passive soil Resistance = (1/2)(Pp)(DF)(BF) = 2.025 k (33% Increase Allowed) Soil Friction Resistance = (Pdu+Wf)(kf) = 320.4 k (33% Increase Allowed) Tatal Sliding Resistance at Footing = 429.9 k
Overturning Resistance
Footing Dead Load Resistance = 0.6WF = 28.9 k
Soil Skin Friction Resistance = (vs
)(2)(LF+BF)(DF) = 140.4 k (33% Increase Allowed)
Tatal Overturning Resistance at Footing = 216.09 k
Soil Bearing Resistance = (qa)(LF)(BF) = 1462.5 k (33% Increase Allowed) Short-Term Soil Bearing Resistance = 1950.0 k
4'x4'x6 ft Column
72 12
240
45 90 45
180
13 of 17C
Cook Water Tower (Existing Condition from 0o
Model)
Component Demand/Capacity Ratios
Riser Column
D (Compressive Force) = 974.6 k
C1 (Compressive/Buckling Strength) = 6006.0 k
D/C1 = 0.162
D/C2 = 0.446
Tube Columns
D (Compressive Force) = 1057.0 k
C1 (Compressive/Buckling Strength) = 902.4 k
D/C1 = 1.171
Tie-Rods (Upper)
D (Tensile Force) = 93.9 k
C1 (Tensile Yielding Strength) = 291.6 k
C2 (Tensile Rupture Strength) = 391.5 k
D/C1
= 0.322
D/C2 = 0.240
Tie-Rods (Lower)
D (Tensile Force) = 80.8 k
C1 (Tensile Yielding Strength) = 291.6 k
C2 (Tensile Rupture Strength) = 391.5 k
D/C1 = 0.277
D/C2 = 0.206
Pin Connectors
D (Shear Force, w/o Ωo) = (Seismic, Wind) 93.9 k
DΩ (Shear Force, w/ Ωo) = (Seismic) 248.4 k
C1 (Shear Rupture Strength) = 389.7 + 124.4 + 97.9 k = 612.0 k C2 (Shear Yielding Strength) = 389.7 + 124.4 + 97.2 k = 611.3 k C3
(Bearing Strength at Pin Hole) = 274.1 k
D/C1 = 0.153
D/C2 = 0.154
D/C3
= 0.342
DΩ/C1 = 0.406
DΩ/C2 = 0.406
DΩ/C3 = 0.907
14 of 17C
Gusset Plate Connectors
D (Shear & Tensile Force, w/o Ωo) = 93.9 k
DΩ (Sheat & Tensile Force, w/ Ωo
) = 248.4 k
C1 (Block Shear Strength) = 1588.4 k
C2
(Tensile Yielding Strength) = 340.2 k
C3 (Tensile Rupture Strength) = 342.6 k
D/C1 = 0.059
D/C2 = 0.276
D/C3 = 0.274
DΩ/C1
= 0.156
DΩ/C2 = 0.730
DΩ/C3 = 0.725
Column Base Anchorage
(1) Node #1022 (0o)
DN (Maximum Uplifting Force, w/o Ωo) = -283.5 k
DNΩ (Maximum Uplifting Force, w/ Ωo
) = 74.2 k
DV (Maximum Shear Force, w/o Ωo) = 22.6 k
DVΩ (Maximum Shear Force, w/ Ωo) = 31.4 k
CN (Anchorage Tensile Strength) = 101.2 k
CV (Anchorage Shear Strength) = 52.6 k
CV
(Anchorage Concrete Shear Strength) = 26.7 k Cocrete Failure D/C = (DN/CN) + (DV/CV) = -2.801 + 0.844 = -1.956
D/CΩ = (DNΩ/CN) + (DVΩ/CV) = 0.733 + 0.596 = 1.329 for Anchor D/CΩ = (DNΩ/CN) + (DVΩ/CV) = 0.733 + 1.174 = 1.906 for Concrete Breakout (Governing Mode: Concrete Breakout Tensile/Shear Strength) (2) Node #1033 (36o)
DN (Maximum Uplifting Force, w/o Ωo) = -584.9 k
DNΩ (Maximum Uplifting Force, w/ Ωo) = -522.9 k
DV
(Maximum Shear Force, w/o Ωo) = 20.2 k
DVΩ (Maximum Shear Force, w/ Ωo) = 56.1 k
CN (Anchorage Tensile Strength) = 101.2 k
CV (Anchorage Shear Strength) = 52.6 k
CV (Anchorage Concrete Shear Strength) = 26.7 k
D/C = (DN/CN) + (DV
/CV) = -5.777 + 0.754 = -5.022
D/CΩ = (DNΩ/CN) + (DVΩ/CV
) = -5.164 + 1.065 = -4.099 for Anchor
D/CΩ = (DNΩ/CN) + (DVΩ/CV) = -5.164 + 2.098 = -3.067 for Concrete Breakout (Governing Mode: Concrete Breakout Tensile/Shear Strength) (3) Node #1045 (72o)
DN (Maximum Uplifting Force, w/o Ωo
) = -358.0 k
15 of 17C
DNΩ (Maximum Uplifting Force, w/ Ωo
) = -68.6 k
DV (Maximum Shear Force, w/o Ωo) = 13.5 k
DVΩ (Maximum Shear Force, w/ Ωo
) = 74.7 k
CN (Anchorage Tensile Strength) = 101.2 k
CV
(Anchorage Shear Strength) = 52.6 k
CV (Anchorage Concrete Shear Strength) = 26.7 k
D/C = (DN/CN) + (DV/CV) = -3.536 + 0.504 = -3.032
D/CΩ = (DNΩ/CN) + (DVΩ/CV) = -0.678 + 1.418 = 0.741 for Anchor D/CΩ = (DNΩ/CN) + (DVΩ/CV) = -0.678 + 2.793 = 2.115 for Concrete Breakout (Governing Mode: Concrete Breakout Tensile/Shear Strength) (4) Node #1024 (180o)
DN (Maximum Uplifting Force, w/o Ωo) = -289.3 k
DNΩ (Maximum Uplifting Force, w/ Ωo) = 68.3 k
DV (Maximum Shear Force, w/o Ωo) = 9.6 k
DVΩ (Maximum Shear Force, w/ Ωo) = 31.4 k
CN (Anchorage Tensile Strength) = 101.2 k
CV (Anchorage Shear Strength) = 52.6 k
CV (Anchorage Concrete Shear Strength) = 26.7 k
D/C = (DN/CN) + (DV
/CV) = -2.857 + 0.358 = -2.499
D/CΩ = (DNΩ/CN) + (DVΩ/CV) = 0.675 + 0.597 = 1.272 for Anchor D/CΩ = (DNΩ/CN) + (DVΩ/CV) = 0.675 + 1.176 = 1.850 for Concrete Breakout (Governing Mode: Concrete Breakout Tensile/Shear Strength) Foundation (ASD)
Sliding Resistance
D (Maximum Shear Reaction at Footing) = 3.9 k
C (Sliding Resistance) = 429.9 k
Sliding Safety Factor = 1.1
D/C = 0.010
Overturning Resistance
D (Maximum Uplifting Reaction at Footing) = -233.4 k
C (Uplifting Resistance) = 216.1 k
Overturning Safety Factor = 1.1
D/C = -1.188
Soil Bearing Resistance
D (Maximum Compressive Reaction at Footing) = 1104.8 k
C (Soil Bearing Resistance) = 1950.0 k
D/C = 0.567
16 of 17C
Cook Water Tower (Existing Condition from 0o
Model)
Component Demand/Capacity Ratios Summary
Structural Component D/C Governing Mode
Riser 0.446 Combined Compression
Tube Columns 1.171 Compression
Tie-Rods (Upper) 0.322 Tensile Yielding
Tie-Rods (Lower) 0.277 Tensile Yielding
Pin Connectors (w/o Ωo) 0.154 Pin & Weld Shear Failure
Pin Connectors (w/ Ωo) 0.406 Pin & Weld Shear Failure
Gusset Plate (w/o Ωo) 0.276 Block Shear
Gusset Plate (w/ Ωo
) 0.730 Block Shear
Column Base Anchorage (w/o Ωo) No Tension
Column Base Anchorage (w/ Ωo) 1.329 in Tension & Shear
Anchorage Concrete Breakout(w/ Ωo) 2.115 Concrete Shear Breakout Sliding Stability (S.F. =1.1) 0.010
Overturning Stability (S.F. =1.1) No Overturning
Soil Bearing 0.567
Note:

1. D/C ratios less than 1.05 are considered acceptable.

2. （w/o Ωo)： Wind
(w/ Ωo)： Seismic
17 of 17C

BEYAZ & PATEL
Appendix C
Geotechnical Investigation Report

BEYAZ & PATEL

APPENDIX D
Water Tower Inspection Report

P. O. Box 801357
Santa Clarita, CA 91380-2316 Phone: 877.274.2422
Fax: 661.775.7628
www.CSIServices.biz
Providing Quality Technical Services to the Coating Industry Hawaiian Office: P.O. Box 671, Aiea, HI 96701
Northern California Office: P.O. Box 371, Sonoma, CA 95476 Coating Specialists and Inspection Services, Inc.

Consulting Evaluations Tank Diving Inspection
Via E-mail
April 24, 2022
Subhash Patel Email: [email protected]
General Manager Phone: 858.735.9988
Beyaz & Patelfill
10920 Via Frontera, Suite 210
San Diego, CA 92127
Subject: Final Report - Tank Maintenance Inspection

Re: City of Madera, Elevated Water Storage Tank
Dear Subhash:

Please find attached the final report for the evaluation that was completed on the above referenced tank. Also attached is our invoice.

Thank you for your business and please let me know if you have any questions or comments about our findings. I can always be reached at 951.609.6991 or by e-mail at [email protected].

Sincerely,
CSI Services, Inc.

N. Randy Gordon, PCS
Technical Services Manager
P. O. Box 801357, Santa Clarita, CA 91380 877.274.2422
Final Report
Maintenance Inspection
Loy E. Cook Elevated Water Storage Tank
City of Madera
Prepared for:

Subash Patel
General Manager
Beyaz & Patel
10920 Via Frontera, Suite 210
San Diego, CA 92127
Prepared by:

CSI Services, Inc.
_________________
N. Randy Gordon, PCS
Technical Services Manager April 24, 2022
Hawaiian Office: P.O. Box 671, Aiea, HI 96701
Northern California Office: P.O. Box 371, Sonoma, CA 95476 Coating Specialists and Inspection Services, Inc.

Consulting Evaluations Tank Diving Inspection
Final Report - Maintenance Inspection
Loy E. Cook Elevated Water Storage Tank
City of Madera
Page i
Hawaiian Office: P.O. Box 671, Aiea, HI 96701
Northern California Office: P.O. Box 371, Sonoma, CA 95476 Coating Specialists and Inspection Services, Inc.

Consulting Evaluations Tank Diving Inspection
Table of Contents

Introduction ..……………………………..………….………… Page 1

Summary….........……………………...………..…….…...…… Page 1
Background........……………………...………..…….…...…… Page 2
Field Evaluation ……………………...………..…….…...…… Page 3

Inspection Videos….…………………...………..…….……… Page 6

Discussion…..…………………………………………..……… Page 6
Recommendations………………………….....….……...…… Page 9

Attachments

- Field Notes
- Exterior Photos
- Interior Photos
- CSI Chart 1 – General Description of Conditions
- CSI Chart 2 – Rust Grade Criteria
- CSI Chart 3 – Corrosion Grade Criteria
- CSI Chart 4 – Coating Chalking Criteria
- CSI Chart 5 – Coating Adhesion Criteria
- CSI Chart 6 – Coating Blistering Criteria

Final Report - Maintenance Inspection
Loy E. Cook Elevated Water Storage Tank
City of Madera, CA

Page 1 ends

Madera City CouncilDecember 21, 2022

Madera City Council
December 21, 2022