Agenda packet — Madera City Council, January 18, 2023

REGULAR MEETING OF THE MADERA CITY COUNCIL AND

SPECIAL MEETING OF MADERA CITY COUNCIL AS SUCCESSOR AGENCY TO THE FORMER MADERA REDEVELOPMENT AGENCY 205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, January 18, 2023 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 827 0081 2027#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Tim Echevarria, Remnant Church Madera

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 1/12/2023 at 7:00 p.m. Madera City Council Agenda Page 2 of 5 January 18, 2023
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – 10/19/22
Recommendation: Approve the City Council Meeting Minutes of October 19, 2022 B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for December 10, 2022 to January 6, 2023 (Report by Joy Canfield)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Arnoldo Rodriguez) B-5 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) B-6 Acceptance of Building Demolition Completion at 651 East 4th Street and 16557 Austin Street Recommendation: Staff recommends that the City Council Approve Minute Order Approving:
1) Acceptance of the Demolition at 651 East 4th Street and 16557 Austin Street; and 2) The Recording of Notice of Completion; and
3) The Release of Retention 35 days after recording of the Notice of Completion (Report by Joseph Hebert)
B-7 Appointment of City Treasurer
Recommendation: Adopt a Resolution Appointing Arnoldo Rodriguez, City Manager, to serve as the Interim City Treasurer until such time that the City hires a permanent Director of Financial Services (Report by Joy Canfield) Update 1/12/2023 at 7:00 p.m. Madera City Council Agenda Page 3 of 5 January 18, 2023
B-8 Access to The Superior Court of California, County of Madera Web-Based Portal Recommendation: Adopt Resolution Approving an Agreement between The Superior Court of California, the County of Madera, and the City for access to the Justice Partner Portal (Report by Dino Lawson)
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive Recommendation: Adopt a Resolution making a finding of emergency relating to sewer failures on the sewer main at Avenue 13 and Granada Drive, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main (Report by Keith Helmuth)
D-2 Actions Related to Successor Agency Annual Budget Reporting to the Department of Finance (Action on this item by the Successor Agency)
Recommendation:
1) Adopt a Resolution Adopting the Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2023 to June 30, 2024, for the City of Madera as the Successor Agency of the Former Redevelopment Agency; and 2) Adopt a Resolution Approving the Administrative Budget for the City of Madera as the Successor Agency of the Former Madera Redevelopment Agency of the City of Madera for the Period of July 1, 2023 – June 30, 2024 (Report by Joy Canfield) D-3 Update on the Progress of the Madera Transit Plan and Request Approval to Extend Phase 2 of the Current Agreement with the Addition of Task 6 and Task 7 Recommendation: Adopt a Resolution Approving No. 1 to the Agreement with WSP USA of the to include additional Tasks 6 and 7 for $78,945.99 (Report by Joy Canfield)
D-4 Amendment to Utilize the Remaining Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) Funds for Eligible Capital Projects within the City Transit and Fleet Maintenance Section
Recommendation: Adopt a Resolution Approving the Submission of a Corrective Action Plan (CAP) to the Department of Transportation to Authorize the Use of the Remaining $839,556 PTMISEA Funds for other Eligible Projects within the City Transit and Fleet Maintenance Section (Report by Joy Canfield) D-5 Amendment to Existing Service Provider Agreement with O&E Transportation LLC relating to Litter Abatement in the Fresno River
Recommendation: Adopt a Resolution Approving the First Amendment to the Service Provider Agreement with O&E Transportation LLC for Additional Services at a Cost of $180,025 and an Extension of term through June 30, 2023 (Report by Dino Lawson)
Update 1/12/2023 at 7:00 p.m. Madera City Council Agenda Page 4 of 5 January 18, 2023
E. ADMINISTRATIVE REPORTS:

E-1 Informational Report on the City’s Cannabis Program Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
E-2 Mayor’s Appointments to Outside Boards
Recommendation: Approve a Minute Order Approving the Mayor’s Appointments to Outside Boards, Commissions, and Committees (Report by Alicia Gonzales) E-3 Support for local public health emergency declared upon closure of Madera Community Hospital (MCH)
Recommendation:

1. Receive informational update.

2. Adopt a resolution supporting Madera County’s declaration of a local emergency due to the public health risk involved with the closure of MCH.

3. Determine whether to participate in Madera County’s efforts to evaluate potential options. (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Public Employee Performance Evaluation - Pursuant to Government Code §54957(b)(1) Title: City Manager
G-2 Conference with Legal Counsel - Existing Litigation - Pursuant to Government Code §54956.9(a)
One Case: Madera Police Officers’ Association; Randy Williams; Thomas Burns vs. City of Madera ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, February 1, 2023
 Wednesday, February 15, 2023
 REASONABLE ACCOMMODATIONS POLICY: The City will be considering adoption of a Reasonable Accommodations Policy at the February 1, 2023, meeting that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. In the meantime, if you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City offices at 559-661-5405 so such aids or services can be arranged. Requests may also be made by email to the City Clerk at [email protected] either or may be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637.

Update 1/12/2023 at 7:00 p.m. Madera City Council Agenda Page 5 of 5 January 18, 2023
Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation is suggested.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Request for additional accommodations for the disabled, signers, assistive listening devices, or translators needed to assist participation in this public meeting should be made at least seventytwo (72) hours prior to the meeting. Please call the Human Resources Office at (559) 661-5401. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service.  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for January 18, 2023 near the front entrances of City Hall and on the City’s website www.madera.gov at 4:45 p.m. on January 13, 2023. _____________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council October 19, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 864 6198 5178#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Jose Rodriguez, District 2
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Community Development Director Will Tackett, Interim Director of Financial Services Kingsley Okereke, Division Fire Chief Matt Watson, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Dino Lawson, Interim Public Works Director Jamie Hickman, Deputy City Engineer Ellen Bitter, Senior Civil Engineer Matt Bullis, Wastewater Treatment Plant Manager Gabriel Bostan, Senior Planner (Consultant) James Troyer, and Communication Specialist Joseph Carrello.

INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE: Councilmember Villegas
LATE DISTRIBUTION ANNOUNCEMENT:

City Clerk Alicia Gonzales stated that pursuant to Government Code Section 54957.5, members of the public were advised that less than 72 hours prior to this evening’s meeting, Item D-2, was distributed to the Council and posted on the City’s website after the agenda packet was posted. Members of the public wishing to view or obtain a copy of this item may do so by visiting the City of Madera Meeting and Agenda page located on the City’s website. Copies of this item are also available at the podium.

Item: B-1
Minutes for: 10/19/2022
Adopted: 01/18/2023 I
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 2 of 9
APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER RODRIGUEZ. ABSTAIN:

NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A member of the public spoke on spay and neuter services through Madera Spay Neuter Clinic.

Monica Bravo stated she supports Juneteenth Day as it is an important date and needs to be celebrated.

She asked that recognizing Juneteenth Day be added to the next agenda.

Marcela Andrews stated she supports Juneteenth Day. One of the reasons people don’t want to recognize Juneteenth Day is because white people don’t want to be reminded about the past.

Pastor Neely of the Mount Zion Missionary Baptist Church spoke on the concerns of Juneteenth Day proposal. He understands that it is a proposal for a paid holiday. He understands it is not disrespect or disregard of Juneteenth Day. This is not a black thing. This is not a black holiday. It is a release of the holiday for the nation. He speaks on behalf of the whole community.

Melody Buton a Madera Unified School District (MUSD) employee stated the district is striving for equity.

She stated other nationalities celebrate their independence in this country and this is their independence as even though there was an Emancipation Proclamation, it still didn’t happen. It was the black culture that stood up and found in the Civil Rights Movement for equality for all.

Gabriel Hernandez submitted Public Comment. He mentioned that Councilmember Villegas’ voting practices seem to align with Mayor Garcia’s to the point that if Mayor Garcia voted “no” then Councilmember Villegas would change his vote during a re-vote. He stated that Councilmember Villegas and all other councilmembers should not be afraid to vote as they want.

Gloria Brown, President of the Madera NAACP Branch submitted Public Comment. She urged Council to reconsider their prior stance on not voting in the “affirmative” to make Juneteenth Day a paid Holiday for all City employees.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 3 of 9
PRESENTATIONS:

1. Proclamation Recognizing October as Domestic Violence Awareness Month INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY MAYOR PRO TEM EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER RODRIGUEZ.

ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
B-1 Minutes – 6/15/22, 6/16/22
Recommendation: Approve the City Council Minutes of June 15, 2022 and June 16, 2022 B-2 Informational Report on Register of Audited Demands for September 24, 2022 to October 7, 2022
Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Informational Report on Personnel Activity
Recommendation: No Action Required (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: No Action Required (Report by Arnoldo Rodriguez) B-5 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) RES 22-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR A PERIOD OF

THIRTY DAYS
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 4 of 9
B-6 Matching Grant for Airport Drainage Improvements
Recommendation: Adopt a Resolution Accepting the Grant Award for the California Aid to Airports Program Grant Agreement for Airport Improvement Program (AIP) with the Federal Aviation Administration in the amount of $58,644 for drainage improvements (Report by Jamie Hickman)
RES 22-173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA AUTHORIZING THE SUBMITTAL OF AN APPLICATION,

ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A GRANT

AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION,

FOR AN AIRPORT IMPROVEMENT PROGRAM (AIP) MATCHING GRANT B-7 Madera Municipal Code Ordinance Text Amendment (OTA) No. 2020-02 relating to Wireless Facilities on Private Property and a Small Wireless Facilities in the Public Rights-of-Way Policy Recommendation:
1) Adopt an Ordinance of the City Council of the City of Madera adding Chapter 9 to Title X of the Madera Municipal Code Relating to Wireless Facilities on Private Property by Title Only, and Waive the Second Full Reading; and
2) Adopt a Resolution of the City Council of the City of Madera Adopting a Small Wireless Facilities in the Public Rights-of-Way Policy (Report by Will Tackett) ORD 995 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA ADDING CHAPTER 9 TO TITLE X OF THE MADERA MUNICIPAL CODE RELATING TO

WIRELESS FACILITIES
RES 22-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING

A POLICY ON SMALL WIRELESS FACILITIES IN THE PUBLIC RIGHTS-OF-WAY B-8 Pyrethroid Management Plan for the San Joaquin River Basin Recommendation: Adopt a Resolution Approving a Pyrethroid Management Plan (PMP) in accordance with California Regional water Quality Control Board (CRWQCB) Water Quality Basin Plan Amendment (BPA) for the San Joaquin River Basin (Report by Keith Helmuth)
RES 22-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN PYRETHROID MANAGEMENT PLAN IN ACCORDANCE WITH

THE CENTRAL VALLEY REGIONAL WATER QUALITY CONTROL BOARD

WATER QUALITY BASIN PLAN AMENDMENT FOR THE SAN JOAQUIN RIVER BASIN
C. PUBLIC HEARINGS:

C-1 Public Hearing for the Naming of future Park at Olive Avenue and Knox Street Recommendation: Conduct a Public Hearing, Invite Public Input, and if Council determines to name the Park, Adopt a Resolution Approving the naming of the Olive Avenue/Knox Street Park Site (Report by Joseph Hebert)
Victor Montes a county resident recommended naming the park after Cesar Chavez. He also stated that naming it after Mr. Taubert was also an option as Mr. Taubert had done a lot for the community and deserves to be recognized.

City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 5 of 9
Jim Taubert’s wife spoke on some of the projects and efforts that her husband has done for the community and children including being a baseball coach. She is very proud that they want to name the park after him and hopes they decide to do so. That it has to do with kids is even better as kids are close to his heart.

Maddie Mendez stated she is also in support of naming the park after Mr. Taubert. She worked closely with him and it was an honor.

Councilmember Montes stated he received a comment from Mayra Torres, realtor in support of naming the park after Mr. Taubert.

Nick Salinas, Chief of Staff at Madera County and city resident spoke in support of naming the park after Mr. Taubert. He stated Mr. Taubert has been a great mentor.

Joana Torres who works for a local legal aid office stated she is in support of naming the park after Mr. Taubert.

No further Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-1 WAS APPROVED BY A 4/2 VOTE. NOES: MAYOR PRO TEM EVANS AND COUNCILMEMBER VILLEGAS. ABSENT: COUNCILMEMBER RODRIGUEZ. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 4 - COUNCILMEMBER GALLEGOS

COUNCILMEMBER MONTES

COUNCILMEMBER MEJIA

MAYOR GARCIA
NO: 2 - MAYOR PRO TEM EVANS

COUNCILMEMBER VILLEGAS
RES 22-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA NAMING THE PARK TO BE LOCATED AT THE SOUTHWEST

INTERSECTION OF OLIVE AVENUE AND KNOX STREET
C-2 Establishment of Appeal Hearing Fees for Cannabis Business Permit Appeal Hearings Recommendation: Conduct a Public Hearing and Adopt a Resolution to Establish an Appeal Fee of $6,110 for Cannabis Business Permit Appeals Held Before a City Appointed Cannabis Hearing Officer and an Appeal Fee of $1,305 for Cannabis Business Permit Appeals Held Before the City Council (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM EVANS, ITEM C-2 WAS APPROVED BY A 5/1 VOTE. NOES: COUNCILMEMBER VILLEGAS. ABSENT:

COUNCILMEMBER RODRIGUEZ. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 6 of 9

MAYOR GARCIA
NO: 2 - COUNCILMEMBER VILLEGAS
RES 22-177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ESTABLISHING FEES FOR COMMERCIAL CANNABIS BUSINESS PERMIT

APPEAL HEARINGS
C-3 Vacation of a Portion of Clark Street Right-of-Way Between Owens Street and Taylor Street (ABN 2022-01)
Recommendation: Item Withdrawn for Further Noticing (Report by Will Tackett) C-4 Vacation of Portion of an Alley Adjacent to and Paralleling Noble Street (ABN 2020-01), Grove Street South of Maple Street (ABN 2020-02) and a Portion of the Northeast Corner of the Intersection of Noble and Maple Streets (ABN 2021-01) Recommendation: Item Withdrawn for Further Noticing (Report by Will Tackett) D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Agreements for Professional On-Call Engineering Services Recommendation: Adopt a Resolution Approving Consultant Service Agreements for three years with AECOM, Yamabe & Horn Engineering, Blair, Church & Flynn Consulting Engineers, Provost & Pritchard Engineering Group, Peters Engineering Group, O’Dell Engineering, Quad-Knopf (QK), AM Consulting Engineers, AKEL Engineering Group and TJKM Consultants in the amount of $900,000 for each agreement for Professional On-Call Engineering Services (Report by Keith Helmuth)
Kirk Atamian submitted Public Comment. He asked why they needed 12 on-call engineering services at $900,000 per agreement. He suggested narrowing down the number to five (5) or less to handle the job. He stated $10,800,000 is a bit hit to the city budget.

No further Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT:

COUNCILMEMBER RODRIGUEZ. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
RES 22-178 A RESOLUTION APPROVING CONSULTANT SERVICE AGREEMENTS WITH

AECOM, YAMABE & HORN ENGINEERING, BLAIR, CHURCH AND FLYNN

CONSULTING ENGINEERS, PROVOST & PRITCHARD ENGINEERING GROUP,

PETERS ENGINEERING GROUP, ODELL ENGINEERING, QUAD-KNOPF (QK),

AM CONSULTING ENGINEERS, AKEL ENGINEERING GROUP AND TJKM CONSULTANTS IN THE AMOUNT OF $900,000 FOR EACH AGREEMENT FOR

PROFESSIONAL ON-CALL ENGINEERING SERVICES
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 7 of 9
D-2 Consideration of an Appropriation of Funds from the General Fund for Purposes of the Planning Department Personnel Support Contracted Services Account Recommendation: Adopt a Resolution appropriating funds from the General Fund for the Planning Department Contracted Services (1020-4100-6440) Account (Report by Will Tackett)
Recess was called at 7:31 p.m. as several Councilmembers left the room. Meeting was reconvened at 7:35 p.m.

No Public Comment was presented. Public Comment was closed.

Mayor Garcia asked and City Attorney Hilda Cantu Montoy responded that since no Councilmember was on Zoom they didn’t have to take roll call after the motion.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM EVANS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:

COUNCILMEMBER RODRIGUEZ. ABSTAIN: NONE.

RES 22-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROPRIATING FUNDS FROM THE GENERAL FUND FOR THE PLANNING DEPARTMENT CONTRACTED SERVICES (1020-4100-6440 ACCOUNT IN THE AMOUNT OF $237,563.23)
E. ADMINISTRATIVE REPORTS:

E-1 Lions Town and Country Park Trail Update
Recommendation: This report is submitted to provide the City Council an informational update on the Lions Town and Country Park trail system conditions and rehabilitation plans and there is no action requested (Report by Joseph Hebert)
E-2 Round 6 State of California Outdoor Recreation Legacy Partnership Program Recommendation: This report is submitted as an informational report on the Round 6 State of California Outdoor Recreation Legacy Partnership Program funding opportunity. Staff intends to apply for funding for future park near Tozer Street, north of Sunrise Avenue (Report by Joseph Hebert) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos congratulated the newest Officers to join the Police Department. She made mention of Measure T that is on the upcoming ballot. Councilmember Gallegos stated that Madera High School has a homecoming game and parade on Friday, October 21st and encouraged the community to attend the game and show support. She thanked her colleagues who supported the naming of James Taubert Park.

City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 8 of 9
Councilmember Montes thanked City Manager, Arnoldo Rodriguez and City Engineer, Keith Helmuth for arranging to meet with a local religious institution to discuss potential water given as their well has had issues and they do not have potable water.

Mayor Pro Tem Evans requested that Juneteenth Day be recognized as a city holiday, be placed on a future Agenda for a public hearing to allow for additional input and feedback. This request did not receive the majority vote needed to be placed on a future Agenda.

Councilwoman Mejia expressed concern about Council processes and asked for clarification on the procedures of local government that would benefit all members of Council. She mentioned Breast Cancer Awareness Month and encouraged women to complete their annual exams. Councilmember Mejia expressed her disappointment regarding disparaging remarks made by a Los Angeles City Councilmember and urged the public to support the communities affected and advocate for the resignation of any city officials involved. She requested an update from Staff, regarding the play structure for the Sunrise Rotary Sports Complex at a future meeting. Councilmember Mejia invited the community to attend the upcoming Dia De Los Muertos event on November 2nd at Courthouse Park.

Councilmember Villegas had nothing to report.

Mayor Garcia stated he attended several events including Madera Eats, City of Madera Health Fair and Furman High School Career Day. He invited the public to attend Senator Caballero’s presentation to the City of Madera. She will present a check to assist with the Pecan Avenue/Avenue 13 Sewer Rehabilitation.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, and Che Johnson Employee Groups: General Bargaining Unit, Madera Police Officers’ Association, MidManagement Employee Group, Law Enforcement Mid Management Group G-2 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Che Johnson Unrepresented Employees: Police Chief, City Engineer, Director of Human Resources, Public Works Operations Director, Director of Parks & Community Services, Information Services Manager, Planning Manager, Chief Building Official, Director of Community Development, Director of Financial Services, and City Clerk
G-3 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
City Attorney Hilda Cantu Montoy made the closed session announcement at 8:11 p.m.

Ms. Cantu Montoy and Council returned from Closed Session at 9:09 p.m. with all members of Council present except for Councilmember Rodriguez who was absent.

ADJOURNMENT: Meeting was adjourned at 9:09 p.m.

UPCOMING MEETING DATES:
 Wednesday, November 2, 2022
 Wednesday, November 16, 2022
City of Madera City Council Minutes
205 W. 4th Street October 19, 2022
Madera, CA 93637 Page 9 of 9
CONSISTENCY WITH THE VISION MADERA 2025 PLAN
Approval of the minutes is not addressed in the vision or action plans; the requested action is also not in conflict with any of the actions or goals contained in that plan.

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 18, 2023
Agenda Number: B‐2
Department Director
_________________________________
City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for December 10, 2022 to January 6, 2023.

SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of December 10, 2022 to January 6, 2023 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 35087 – 35358 $2,269,486.02
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $1,810,358.10
SDI EDD $7,298.35
CalPERS Payment CalPERS $123,322.02
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2022/2023 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per ' ' ' '
the request of City Council, we have included the departmentsfrom which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2022/2023 budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35087 12/12/2022 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 276.16 $ 35087 12/12/2022 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 3,224.32 $ 35087 12/12/2022 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 6,078.92 $ 35087 12/12/2022 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 2,454.85 $ 35087 12/12/2022 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 217.25 $ 35087 12/12/2022 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 513.12 $ 35087 12/12/2022 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 672.81 $ 35087 12/12/2022 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 672.82 $ 35087 12/12/2022 PW ADMIN UB ‐ GARBAGE SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 217.26 $ 35087 12/12/2022 PW ADMIN UB ‐ SEWER SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 217.26 $ 35087 12/12/2022 PW ADMIN UB ‐ WATER SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 434.49 $ 35087 12/12/2022 PW ADMIN WATER QUALITY SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 206.73 $ 35087 12/12/2022 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 805.05 $ 35087 12/12/2022 PW ADMIN TRANSIT CENTER SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 1,627.13 $ 35087 12/12/2022 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN 12/22 JANITORIAL SERVICES 4,265.58 $ 35088 12/12/2022 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING SCREEN PRINTING ‐ TINY TIKES SOCCER SHIRT 351.81 $ 35089 12/12/2022 FINANCE FINANCE ROMERO, ESTEVAN TUITION REIMBURSEMENT 748.67 $ 35090 12/12/2022 ENGINEERING LTF ‐ STREETS MARK THOMAS & COMPANY, INC. ENGINEERING AND GRANT WRITING SERVICES 18,522.99 $ 35091 12/12/2022 GRANTS TRANS ‐ FIXED HUFF, DAVID PER DIEM ‐ REIMBURSEMENT 34.74 $ 35092 12/12/2022 CITY ADMIN FINANCE MV CHENG & ASSOCIATES, INC. INTERIM FINANCE DIRECTOR 19,115.00 $ 35093 12/12/2022 PD OPS PD OPS CV FORENSIC NURSING SPECIALISTS VICTIM EXAM ‐ 22M‐08832 1,000.00 $ 35094 12/12/2022 FINANCE MEAS K ‐ FIRE HINDERLITER, DE LLAMAS AND ASSOCIATES QTR 2 2022 TRANSACTIONS TAX 1,986.73 $ 35094 12/12/2022 FINANCE MEAS K ‐ PD HINDERLITER, DE LLAMAS AND ASSOCIATES QTR 2 2022 TRANSACTIONS TAX 1,986.73 $ 35095 12/12/2022 GRANTS LTF ‐ TRANSIT WSP USA INC. CONSULTING SVS MADERA TRANSIT PLAN‐PHASE II 15,144.55 $ 35096 12/12/2022 HR HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SVS HEALTH AND WELFARE BENEFITS 3,750.00 $ 35097 12/12/2022 IS COMPUTER MAINT KNOWBE4, INC. SECURITY SOFTWARE 2,495.00 $ 35098 12/12/2022 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 188.69 $ 35099 12/12/2022 FLEET FLEET ACQUIS R G EQUIPMENT OF FRESNO INC PARKS ‐ TORO STAND MOWER 9,879.00 $ 35100 12/12/2022 GRANTS HOME DAP BACKOWSKI LAW GROUP, PC LEGAL SERVICES ‐ 2084.002 486.75 $ 35100 12/12/2022 GRANTS HOME DAP BACKOWSKI LAW GROUP, PC LEGAL SERVICES ‐ 2084.003 354.00 $ 35100 12/12/2022 GRANTS HOME PROGRAM BACKOWSKI LAW GROUP, PC HOUSING LOAN PIF DEED RECONVEYANCE 560.50 $ 35101 12/12/2022 PD OPS PD OPS EOSEN, LLC PD ‐ RIFLE BAGS 3,363.42 $ 35102 12/12/2022 PD OPS SUPP LAW ENF FOREMOST PROMOTIONS LIP BALM & SANITIZER 1,591.72 $ 35103 12/12/2022 WWTP WWTP DELLAVALLE LABORATORY,INC. PERMIT COMPLIANCE LAB 2,748.00 $ 35104 12/12/2022 FINANCE AIRPORT OPS AT&T 11/22 CALNET 3 SVS 9391026409 24.09 $ 35104 12/12/2022 FINANCE CENTRAL ADMIN AT&T 11/22 CALNET 3 SVS 9391026406 22.02 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 ‐ UNION BANK GENERAL ACCOUNT January 18, 2023

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35104 12/12/2022 FINANCE FINANCE AT&T 11/22 CALNET 3 SVS 9391026406 22.03 $ 35104 12/12/2022 FINANCE HR/RISK MGT AT&T 11/22 CALNET 3 SVS 9391026400 23.66 $ 35104 12/12/2022 FINANCE PARKS AT&T 11/22 CALNET 3 SVS 9391026412 168.30 $ 35104 12/12/2022 FINANCE PARKS ADMIN AT&T 11/22 CALNET 3 SVS 9391031580 264.60 $ 35104 12/12/2022 FINANCE SEWER OPS AT&T 11/22 CALNET 3 SVS 9391026410 45.64 $ 35104 12/12/2022 FINANCE SR CITIZEN COMM AT&T 11/22 CALNET 3 SVS 9391026415 63.27 $ 35104 12/12/2022 FINANCE WWTP AT&T 11/22 CALNET 3 SVS 9391026405 24.52 $ 35104 12/12/2022 FINANCE WWTP AT&T 11/22 CALNET 3 SVS 9391026417 33.29 $ 35104 12/12/2022 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391026414 347.86 $ 35104 12/12/2022 PD OPS PD OPS AT&T 11/22 CALNET 3 SVS 9391064552 307.40 $ 35105 12/12/2022 IS COMPUTER MAINT CDW GOVERNMENT, INC ENTERPRISE BACKUP SOFTWARE 8,810.00 $35106 12/12/2022 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT PHYSICAL 236.00 $ 35107 12/12/2022 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/22 87.50 $ 35107 12/12/2022 PD OPS UB ‐ GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/22 31.32 $ 35107 12/12/2022 PD OPS UB ‐ SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/22 31.32 $ 35107 12/12/2022 PD OPS UB ‐ WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/22 62.61 $ 35108 12/12/2022 PD OPS PD OPS CYRUN ALLIANCE MAINTENANCE & SUPPORT 50,000.00 $ 35109 12/12/2022 IS COMPUTER MAINT DELL COMPUTER CORPORATION BACKUP SERVERS ‐ PD 6,926.36 $ 35110 12/12/2022 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS ALARM MONITORING ‐ ENG 180.00 $ 35110 12/12/2022 FIRE MEAS K ‐ FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ FIRE 58 35.00 $ 35110 12/12/2022 GRANTS TRANSIT CENTER DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ TRANSIT 80.00 $ 35110 12/12/2022 GRANTS TRANSIT CENTER DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ TRANIST 80.00 $ 35110 12/12/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ PAC 36.00 $ 35110 12/12/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PAC 432.00 $ 35110 12/12/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ JWYC 336.00 $ 35110 12/12/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ FBSC 213.00 $ 35110 12/12/2022 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ PANAM 72.00 $ 35110 12/12/2022 PW ADMIN COMPUTER MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 50.00 $ 35110 12/12/2022 PW ADMIN FACILITIES MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 95.00 $ 35110 12/12/2022 PW ADMIN FLEET MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 95.00 $ 35110 12/12/2022 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 100.00 $ 35110 12/12/2022 PW ADMIN SEWER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 113.34 $ 35110 12/12/2022 PW ADMIN SOLID WASTE DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 113.32 $ 35110 12/12/2022 PW ADMIN TRANS ‐ FIXED DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 40.00 $ 35110 12/12/2022 PW ADMIN TRANS ‐ DAR DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 40.00 $ 35110 12/12/2022 PW ADMIN WATER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 113.34 $ 35110 12/12/2022 PW ADMIN PURCHASING DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ PW 50.00 $ 35111 12/12/2022 PD OPS PD OPS EPPLER TOWING TOWING SERVICE 295.00 $ 35112 12/12/2022 PD OPS PD OPS EVERBRIDGE,INC. NIXLE ENGAGE 3,978.67 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35113 12/12/2022 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE ‐ FIELD TRAINING OFFICER 280.00 $ 35114 12/12/2022 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 11/22 POWER SWEEPING 358.28 $ 35114 12/12/2022 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 11/22 POWER SWEEPING 358.28 $ 35115 12/12/2022 FINANCE WATER CONSERV CITY OF MADERA TOILET REPLACEMENT REBATE ‐ 9917418 196.20 $ 35115 12/12/2022 FINANCE WATER CONSERV CITY OF MADERA TOILET REPLACEMENT REBATE ‐ 9910461 100.00 $ 35115 12/12/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 12/22 UTILITY SERVICE ‐ 3040421 53.46 $ 35115 12/12/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 12/22 UTILITY SERVICE ‐ 3040431 461.20 $ 35116 12/12/2022 GRANTS INTERMODAL BLDG CITY OF MADERA 12/22 UTILITY SERVICE ‐ 3040441 247.06 $ 35117 12/12/2022 WWTP WWTP MADERA COUNTY ENVIRONMENTAL HEALTH DEPT WWTP OPERATING PERMITS 899.00 $ 35118 12/12/2022 GRANTS GRANT OVERSIGHT ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES ‐ GRANTS 90.07 $ 35119 12/12/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 5237156686‐1 37.57 $ 35119 12/12/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 4318089701‐9 23.09 $ 35119 12/12/2022 FINANCE FIRE PACIFIC GAS & ELECTRIC 11/22 SERVICE 2173157566‐4 1,354.03 $ 35120 12/12/2022 PD OPS CODE ENF PECK'S PRINTERY CE ‐ RENTAL HOUSING INSPECTION FORMS 63.33 $ 35121 12/12/2022 FINANCE CFD ‐ 2006 BOND PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/22‐12/29/22 54.24 $35121 12/12/2022 FINANCE WATER OPS PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/22‐12/29/22 216.98 $35121 12/12/2022 FINANCE WATER QUALITY PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/22‐12/29/22 54.25 $ 35121 12/12/2022 FINANCE WWTP PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/22‐12/29/22 108.49 $ 35122 12/12/2022 PLANNING PLANNING PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 16,197.57 $ 35123 12/12/2022 GRANTS GRANT OVERSIGHT RANEY PLANNING & MANAGEMENT, INC. ANNUAL HOME MONITORING 1,000.00 $ 35124 12/12/2022 WWTP WWTP ROCKWELL ENG. & EQ. CO.,INC. RECIRCCULATION PUMP 15,600.88 $ 35125 12/12/2022 GRANTS TRANSIT CENTER TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL ‐ TRANSIT 150.00 $ 35126 12/12/2022 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 11/22 202.80 $ 35127 12/12/2022 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 08/01/22‐10/31/22 1,750.00 $ 35128 12/12/2022 GRANTS TRANSIT CENTER VILLA GARDENING SERVICE INC 11/22 LAWN SERVICE ‐ TRANSIT 500.00 $ 35129 12/12/2022 FINANCE WATER FUND AR REFUNDS METER 26 DEPOSIT REFUND 1,700.00 $ 35130 12/12/2022 UB ‐ WATER GENERAL FUND AR REFUNDS UB 9904743 400.00 $35131 12/12/2022 FINANCE WATER FUND AR REFUNDS METER 21 DEPOSIT REFUND 1,700.00 $ 35131 12/12/2022 FINANCE WATER UTILITY AR REFUNDS METER 21 DEPOSIT REFUND (68.52) $ 35132 12/12/2022 FINANCE GENERAL FUND AR REFUNDS AR #25385 BILL #8276 OVRPMT REFUND 15.00 $ 35133 12/12/2022 FINANCE WATER FUND AR REFUNDS METER 11 DEPOSIT REFUND 1,700.00 $ 35134 12/12/2022 UB ‐ WATER GENERAL FUND AR REFUNDS UB 9910334 453.68 $35135 12/12/2022 FINANCE WATER FUND AR REFUNDS METER 21 DEPOSIT REFUND 1,700.00 $ 35135 12/12/2022 FINANCE WATER UTILITY AR REFUNDS METER 21 DEPOSIT REFUND (64.28) $ 35136 12/12/2022 UB ‐ WATER WATER FUND AR REFUNDS UB TERM REFUND 5344001 281.80 $ 35137 12/12/2022 BUILDING BUILDING BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 36.62 $ 35137 12/12/2022 BUILDING GENERAL FUND BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 1.50 $ 35138 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9895022 217.19 $ 35139 12/12/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND ‐ 9908957‐37030 28.31 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35140 12/12/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND ‐ 7427007‐501735 119.84 $ 35141 12/12/2022 FINANCE WATER FUND OTP‐ UB REFUNDS DEPOSIT FROM MAIS TO MUNIS 228.95 $ 35142 12/12/2022 FINANCE SOLID WASTE OTP‐ UB REFUNDS UB TERM REFUND ‐ 9913960 3.66 $ 35142 12/12/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND ‐ 9913960 90.47 $ 35142 12/12/2022 FINANCE SEWER FUND OTP‐ UB REFUNDS UB TERM REFUND ‐ 9913960 25.78 $ 35143 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922359 133.70 $ 35144 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9918040 136.70 $ 35145 12/12/2022 FINANCE SOLID WASTE OTP‐ UB REFUNDS UB TERM REFUND ‐ 9923812 28.44 $ 35145 12/12/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND ‐ 9923812 22.24 $ 35145 12/12/2022 FINANCE SEWER FUND OTP‐ UB REFUNDS UB TERM REFUND ‐ 9923812 41.53 $ 35146 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923554 78.25 $ 35147 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921900 128.83 $ 35148 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926438 66.14 $ 35149 12/12/2022 FINANCE SOLID WASTE OTP‐ UB REFUNDS UB TERM REFUND ‐ 9925205‐507504 35.59 $ 35149 12/12/2022 FINANCE WATER UTILITY OTP‐ UB REFUNDS UB TERM REFUND ‐ 9925205‐507504 27.61 $ 35149 12/12/2022 FINANCE SEWER FUND OTP‐ UB REFUNDS UB TERM REFUND ‐ 9925205‐507504 51.55 $ 35150 12/12/2022 FINANCE WATER FUND OTP‐ UB REFUNDS DEPOSIT FROM MAIS TO MUNIS 208.97 $ 35151 12/12/2022 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917136 110.70 $ 35152 12/12/2022 FINANCE SOLID WASTE OTP‐ UB REFUNDS UB TERM REFUND ‐ 9920000‐551091 25.31 $ 35152 12/12/2022 FINANCE SEWER FUND OTP‐ UB REFUNDS UB TERM REFUND ‐ 9920000‐551091 37.23 $ 35153 12/21/2022 PW ADMIN WATER OPS THIRKETTLE CORPORATION ANNUAL SUPPORT FEES ‐ RNI 19,096.00 $ 35154 12/21/2022 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES ‐ PLANNING 5,100.00 $ 35155 12/21/2022 WATER OPS WATER QUALITY RYAN PROCESS INC BRINE & TANK GUARDS 5,715.95 $ 35156 12/21/2022 GRANTS HOME PROGRAM ARMANDO VALENZUELA HOME OOR PI 320 FAIRVIEW‐ERVIN 9,109.60 $ 35157 12/21/2022 IS COMPUTER MAINT US CAD HOLDINGS LLC BLUEBEAM LICENSES 3,044.37 $35158 12/21/2022 PW ADMIN PD OPS MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE ‐ MPD 240.00 $ 35159 12/21/2022 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 133.43 $ 35159 12/21/2022 FINANCE CENTRAL ADMIN PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 119.40 $ 35159 12/21/2022 FINANCE COMM & REC PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 559.80 $ 35159 12/21/2022 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 16.20 $ 35159 12/21/2022 FINANCE ENGINEERING PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 87.00 $ 35159 12/21/2022 FINANCE FACILITIES MAINT PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 407.80 $ 35159 12/21/2022 FINANCE FLEET MAINT PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 572.52 $ 35159 12/21/2022 FINANCE PARKS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 537.56 $ 35159 12/21/2022 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 1,085.12 $ 35159 12/21/2022 FINANCE SEWER OPS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 233.12 $ 35159 12/21/2022 FINANCE UB ‐ WATER PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 39.80 $ 35159 12/21/2022 FINANCE WATER OPS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 573.51 $ 35159 12/21/2022 FINANCE WATER QUALITY PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 196.06 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35159 12/21/2022 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 555.67 $ 35159 12/21/2022 FINANCE PD OPS PRUDENTIAL OVERALL SUPPLY 11/22 UNIFORM SERVICES 119.20 $ 35160 12/21/2022 PARKS ADMIN DIF/PARKS MARCO A GONZALEZ ENGINEERING, INC. STREET DEMO ‐ 4TH & AUSTIN 80,615.47 $ 35160 12/21/2022 PARKS ADMIN MEAS K ‐ FIRE MARCO A GONZALEZ ENGINEERING, INC. STREET DEMO ‐ 4TH & AUSTIN 21,236.78 $ 35161 12/21/2022 PD OPS GENERAL TRUST RALPH SALAZAR MPD PATCH BOARD 700.00 $ 35162 12/21/2022 FINANCE FINANCE HDL COREN & CONE ACFR STATISTICAL PACKAGE 695.00 $ 35163 12/21/2022 PW ADMIN FIRE VALLEY UNIQUE ELECTRIC, INC ELECTRICAL REPAIR ‐ FIRE #58 1,155.02 $ 35164 12/21/2022 FINANCE PURCHASING JENNIFER STICKMAN PER DIEM ‐ CAPPO 2023 CONFERENCE 403.63 $ 35165 12/21/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,140.00 $ 35165 12/21/2022 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. QUARTERLY SAMPLING 827.00 $ 35166 12/21/2022 FINANCE AQUATICS PROGRM AT&T 11/22 CALNET 3 SVS 9391026397 21.96 $ 35166 12/21/2022 FINANCE BUILDING AT&T 11/22 CALNET 3 SVS 9391031559 20.05 $ 35166 12/21/2022 FINANCE BUILDING AT&T 11/22 CALNET 3 SVS 9391026390 61.70 $ 35166 12/21/2022 FINANCE BUILDING AT&T 11/22 CALNET 3 SVS 9391031577 25.71 $ 35166 12/21/2022 FINANCE BUILDING AT&T 11/22 CALNET 3 SVS 9391026407 23.60 $ 35166 12/21/2022 FINANCE CITY ATTORNEY AT&T 11/22 CALNET 3 SVS 9391031559 6.68 $ 35166 12/21/2022 FINANCE CITY ATTORNEY AT&T 11/22 CALNET 3 SVS 9391026390 17.60 $ 35166 12/21/2022 FINANCE CITY ATTORNEY AT&T 11/22 CALNET 3 SVS 9391031577 7.33 $ 35166 12/21/2022 FINANCE CITY ATTORNEY AT&T 11/22 CALNET 3 SVS 9391026388 47.44 $ 35166 12/21/2022 FINANCE CITY CLERK AT&T 11/22 CALNET 3 SVS 9391031559 5.01 $ 35166 12/21/2022 FINANCE CITY CLERK AT&T 11/22 CALNET 3 SVS 9391026390 17.60 $ 35166 12/21/2022 FINANCE CITY CLERK AT&T 11/22 CALNET 3 SVS 9391031577 7.33 $ 35166 12/21/2022 FINANCE CODE ENF AT&T 11/22 CALNET 3 SVS 9391026413 46.85 $ 35166 12/21/2022 FINANCE COMM & REC AT&T 11/22 CALNET 3 SVS 9391026391 278.92 $ 35166 12/21/2022 FINANCE COMM & REC AT&T 11/22 CALNET 3 SVS 9391026392 48.19 $ 35166 12/21/2022 FINANCE COMPUTER MAINT AT&T 11/22 CALNET 3 SVS 9391031559 5.01 $ 35166 12/21/2022 FINANCE COMPUTER MAINT AT&T 11/22 CALNET 3 SVS 9391026390 35.25 $ 35166 12/21/2022 FINANCE COMPUTER MAINT AT&T 11/22 CALNET 3 SVS 9391031577 14.69 $ 35166 12/21/2022 FINANCE ENGINEERING AT&T 11/22 CALNET 3 SVS 9391031559 38.43 $ 35166 12/21/2022 FINANCE ENGINEERING AT&T 11/22 CALNET 3 SVS 9391026390 123.40 $ 35166 12/21/2022 FINANCE ENGINEERING AT&T 11/22 CALNET 3 SVS 9391031577 51.43 $ 35166 12/21/2022 FINANCE FACILITIES MAINT AT&T 11/22 CALNET 3 SVS 9391026394 27.03 $ 35166 12/21/2022 FINANCE FACILITIES MAINT AT&T 11/22 CALNET 3 SVS 9391031564 14.74 $ 35166 12/21/2022 FINANCE FINANCE AT&T 11/22 CALNET 3 SVS 9391031559 25.06 $ 35166 12/21/2022 FINANCE FINANCE AT&T 11/22 CALNET 3 SVS 9391026390 96.95 $ 35166 12/21/2022 FINANCE FINANCE AT&T 11/22 CALNET 3 SVS 9391031577 40.40 $ 35166 12/21/2022 FINANCE FIRE AT&T 11/22 CALNET 3 SVS 9391026402 23.60 $ 35166 12/21/2022 FINANCE FLEET MAINT AT&T 11/22 CALNET 3 SVS 9391026394 18.05 $ 35166 12/21/2022 FINANCE FLEET MAINT AT&T 11/22 CALNET 3 SVS 9391031564 9.82 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35166 12/21/2022 FINANCE GRANT OVERSIGHT AT&T 11/22 CALNET 3 SVS 9391031559 11.70 $ 35166 12/21/2022 FINANCE GRANT OVERSIGHT AT&T 11/22 CALNET 3 SVS 9391026390 35.25 $ 35166 12/21/2022 FINANCE GRANT OVERSIGHT AT&T 11/22 CALNET 3 SVS 9391031577 14.69 $ 35166 12/21/2022 FINANCE HR/RISK MGT AT&T 11/22 CALNET 3 SVS 9391031559 6.68 $ 35166 12/21/2022 FINANCE HR/RISK MGT AT&T 11/22 CALNET 3 SVS 9391026390 26.39 $ 35166 12/21/2022 FINANCE HR/RISK MGT AT&T 11/22 CALNET 3 SVS 9391031577 11.00 $ 35166 12/21/2022 FINANCE PLANNING AT&T 11/22 CALNET 3 SVS 9391031559 11.70 $ 35166 12/21/2022 FINANCE PLANNING AT&T 11/22 CALNET 3 SVS 9391026390 44.05 $ 35166 12/21/2022 FINANCE PLANNING AT&T 11/22 CALNET 3 SVS 9391031577 18.36 $ 35166 12/21/2022 FINANCE STREETS AT&T 11/22 CALNET 3 SVS 9391026394 45.09 $ 35166 12/21/2022 FINANCE STREETS AT&T 11/22 CALNET 3 SVS 9391031564 24.58 $ 35166 12/21/2022 FINANCE SEWER OPS AT&T 11/22 CALNET 3 SVS 9391026394 31.54 $ 35166 12/21/2022 FINANCE SEWER OPS AT&T 11/22 CALNET 3 SVS 9391031564 17.19 $ 35166 12/21/2022 FINANCE SOLID WASTE AT&T 11/22 CALNET 3 SVS 9391026394 36.07 $ 35166 12/21/2022 FINANCE SOLID WASTE AT&T 11/22 CALNET 3 SVS 9391031564 19.69 $ 35166 12/21/2022 FINANCE SR CITIZEN COMM AT&T 11/22 CALNET 3 SVS 9391026395 23.63 $ 35166 12/21/2022 FINANCE SR CITIZEN COMM AT&T 11/22 CALNET 3 SVS 9391026389 23.63 $ 35166 12/21/2022 FINANCE UB ‐ GARBAGE AT&T 11/22 CALNET 3 SVS 9391026394 9.01 $ 35166 12/21/2022 FINANCE UB ‐ GARBAGE AT&T 11/22 CALNET 3 SVS 9391031564 4.91 $ 35166 12/21/2022 FINANCE UB ‐ GARBAGE AT&T 11/22 CALNET 3 SVS 9391031559 6.69 $ 35166 12/21/2022 FINANCE UB ‐ GARBAGE AT&T 11/22 CALNET 3 SVS 9391026390 28.63 $ 35166 12/21/2022 FINANCE UB ‐ GARBAGE AT&T 11/22 CALNET 3 SVS 9391031577 11.95 $ 35166 12/21/2022 FINANCE UB ‐ SEWER AT&T 11/22 CALNET 3 SVS 9391026394 9.01 $ 35166 12/21/2022 FINANCE UB ‐ SEWER AT&T 11/22 CALNET 3 SVS 9391031564 4.91 $ 35166 12/21/2022 FINANCE UB ‐ SEWER AT&T 11/22 CALNET 3 SVS 9391031559 6.68 $ 35166 12/21/2022 FINANCE UB ‐ SEWER AT&T 11/22 CALNET 3 SVS 9391026390 28.64 $ 35166 12/21/2022 FINANCE UB ‐ SEWER AT&T 11/22 CALNET 3 SVS 9391031577 11.93 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391026394 18.05 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391031564 9.84 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391031559 13.37 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391026390 57.39 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391031577 23.92 $ 35166 12/21/2022 FINANCE UB ‐ WATER AT&T 11/22 CALNET 3 SVS 9391026393 72.80 $ 35166 12/21/2022 FINANCE WATER OPS AT&T 11/22 CALNET 3 SVS 9391026394 40.55 $ 35166 12/21/2022 FINANCE WATER OPS AT&T 11/22 CALNET 3 SVS 9391031564 22.10 $ 35166 12/21/2022 FINANCE WATER QUALITY AT&T 11/22 CALNET 3 SVS 9391026394 18.05 $ 35166 12/21/2022 FINANCE WATER QUALITY AT&T 11/22 CALNET 3 SVS 9391031564 9.82 $ 35166 12/21/2022 FINANCE WWTP AT&T 11/22 CALNET 3 SVS 9391026394 27.03 $ 35166 12/21/2022 FINANCE WWTP AT&T 11/22 CALNET 3 SVS 9391031564 14.74 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35166 12/21/2022 FINANCE CITY MANAGER AT&T 11/22 CALNET 3 SVS 9391031559 10.02 $ 35166 12/21/2022 FINANCE CITY MANAGER AT&T 11/22 CALNET 3 SVS 9391026390 17.60 $ 35166 12/21/2022 FINANCE CITY MANAGER AT&T 11/22 CALNET 3 SVS 9391031577 7.33 $ 35166 12/21/2022 FINANCE PURCHASING AT&T 11/22 CALNET 3 SVS 9391026394 27.03 $ 35166 12/21/2022 FINANCE PURCHASING AT&T 11/22 CALNET 3 SVS 9391031564 14.74 $ 35166 12/21/2022 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391026411 171.37 $ 35166 12/21/2022 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391031561 167.08 $ 35166 12/21/2022 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391031579 244.39 $ 35167 12/21/2022 FINANCE PD OPS AT&T 11/22 FIRSTNET SVS 287302965625 4,770.96 $ 35168 12/21/2022 FINANCE AIRPORT OPS ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 335.91 $ 35168 12/21/2022 FINANCE CENTRAL ADMIN ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 88.92 $ 35168 12/21/2022 FINANCE ENGINEERING ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 36.08 $ 35168 12/21/2022 FINANCE FACILITIES MAINT ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 3,041.49 $ 35168 12/21/2022 FINANCE FLEET MAINT ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 727.52 $ 35168 12/21/2022 FINANCE PARKS ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 2,499.40 $ 35168 12/21/2022 FINANCE STREETS ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 4,449.69 $ 35168 12/21/2022 FINANCE SEWER OPS ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 1,348.73 $ 35168 12/21/2022 FINANCE UB ‐ WATER ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 22.74 $ 35168 12/21/2022 FINANCE WATER OPS ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 1,684.37 $ 35168 12/21/2022 FINANCE WATER QUALITY ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 952.91 $ 35168 12/21/2022 FINANCE WWTP ARAMARK UNIFORM SERVICES 07/22 UNIFORM SERVICES 2,180.31 $ 35168 12/21/2022 FINANCE TRANSIT CENTER ARAMARK UNIFORM SERVICES JANITORIAL CLEANING/MATS ‐ TRANSIT 183.60 $ 35169 12/21/2022 HR GENERAL FUND BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE MED BILL 01/01/23‐06/30/23 1,374.00 $ 35170 12/21/2022 HR HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE‐EMPLOYMENT LIVESCAN APPS 96.00 $ 35171 12/21/2022 PW ADMIN WWTP CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE ‐ WWTP 48.50 $ 35172 12/21/2022 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 11/22 63.73 $ 35172 12/21/2022 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 11/22 18.86 $ 35172 12/21/2022 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 11/22 18.92 $ 35172 12/21/2022 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 11/22 135.45 $ 35172 12/21/2022 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 11/22 90.62 $ 35172 12/21/2022 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 11/22 36.86 $ 35172 12/21/2022 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 11/22 126.49 $ 35172 12/21/2022 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 11/22 27.87 $ 35172 12/21/2022 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 11/22 99.59 $ 35172 12/21/2022 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 11/22 18.92 $ 35172 12/21/2022 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 11/22 36.86 $ 35172 12/21/2022 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 11/22 36.86 $ 35172 12/21/2022 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 11/22 45.79 $ 35172 12/21/2022 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 11/22 36.83 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35172 12/21/2022 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 11/22 45.48 $ 35172 12/21/2022 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 11/22 45.80 $ 35172 12/21/2022 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 11/22 54.77 $ 35172 12/21/2022 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 11/22 32.34 $ 35172 12/21/2022 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 11/22 36.83 $ 35172 12/21/2022 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 11/22 36.83 $ 35172 12/21/2022 FINANCE UB ‐ GARBAGE COMCAST CITY INTERNET CONNECTION 11/22 30.11 $ 35172 12/21/2022 FINANCE UB ‐ SEWER COMCAST CITY INTERNET CONNECTION 11/22 30.11 $ 35172 12/21/2022 FINANCE UB ‐ WATER COMCAST CITY INTERNET CONNECTION 11/22 59.25 $ 35172 12/21/2022 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 11/22 41.31 $ 35172 12/21/2022 FINANCE WATER QUALITY COMCAST CITY INTERNET CONNECTION 11/22 18.92 $ 35172 12/21/2022 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 11/22 27.87 $ 35172 12/21/2022 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 11/22 18.86 $ 35172 12/21/2022 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 11/22 27.87 $ 35173 12/21/2022 FINANCE PD OPS COMCAST 11/22 SVS 8155500320092096 156.02 $ 35174 12/21/2022 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 11/16/22‐11/30/22 16,020.00 $ 35175 12/21/2022 SEWER OPS SEWER OPS HAAKER EQUIPMENT CO. HEADSETS 2,455.68 $ 35176 12/21/2022 FINANCE WATER CONSERV CITY OF MADERA SMART IRR CONTROLLER REBATE ‐ 9915613 193.03 $ 35176 12/21/2022 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE ‐ 9900962 200.00 $ 35176 12/21/2022 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE ‐ 9900160 200.00 $ 35176 12/21/2022 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE ‐ 9894051 100.00 $ 35177 12/21/2022 FINANCE PD OPS MADERA COUNTY TREASURER 10/22 COUNTY'S PORTION OF PARKING PENALTIES $ 428.00 35178 12/21/2022 PLANNING PLANNING MADERA COUNTY REIMBURSEMENT ‐ SITE PLAN REVIEW 15,772.50 $ 35178 12/21/2022 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 22/23 6 OF 12 13,781.25 $ 35179 12/21/2022 HR HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT ‐ PARKS MGR 83.60 $ 35179 12/21/2022 HR HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT ‐ WWTP 87.40 $ 35180 12/21/2022 HR STREETS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 890.42 $ 35180 12/21/2022 PW ADMIN PARKS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 459.00 $ 35180 12/21/2022 PW ADMIN STREETS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 8,815.45 $ 35181 12/21/2022 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 60.58 $ 35181 12/21/2022 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 1,674.34 $ 35181 12/21/2022 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 764.58 $ 35181 12/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 5207933925‐6 73.07 $ 35181 12/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 9787342989‐4 133.72 $ 35181 12/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 1598348280‐1 87.45 $ 35181 12/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 5225647713‐5 16.26 $ 35181 12/21/2022 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 4,077.70 $ 35181 12/21/2022 FINANCE FIRE PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 130.48 $ 35181 12/21/2022 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 162.87 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35181 12/21/2022 FINANCE PARKS PACIFIC GAS & ELECTRIC 11/22 SERVICE 8675479583‐8 48.21 $ 35181 12/21/2022 FINANCE PARKS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 152.56 $ 35181 12/21/2022 FINANCE RECREATION PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 35.46 $ 35181 12/21/2022 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 409.01 $ 35181 12/21/2022 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 208.25 $ 35181 12/21/2022 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 8.37 $ 35181 12/21/2022 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 29,758.28 $ 35181 12/21/2022 FINANCE ZONE 34B PACIFIC GAS & ELECTRIC 11/22 SERVICE 0443905948‐8 3.52 $ 35181 12/21/2022 FINANCE MEAS K ‐ PD PACIFIC GAS & ELECTRIC 11/22 SERVICE 1715785853‐5 884.82 $ 35181 12/21/2022 FINANCE ZONE 24 PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 33.79 $ 35181 12/21/2022 FINANCE ZONE 26 PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 9.86 $ 35181 12/21/2022 FINANCE ZONE 31A PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 19.84 $ 35181 12/21/2022 FINANCE PD OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 9920095153‐3 3,550.53 $ 35182 12/21/2022 PD OPS GENERAL TRUST PETTY CASH ‐ POLICE DEPT. PETTY CASH REIMBURSEMENT 1,360.00 $ 35182 12/21/2022 PD OPS SUPP LAW ENF PETTY CASH ‐ POLICE DEPT. PETTY CASH REIMBURSEMENT 225.12 $ 35182 12/21/2022 PD OPS PD OPS PETTY CASH ‐ POLICE DEPT. PETTY CASH REIMBURSEMENT 270.94 $ 35183 12/21/2022 FINANCE FINANCE PHOENIX GROUP INFO SYS 10/22 CITATIONS 281.57 $ 35184 12/21/2022 PW ADMIN WATER OPS PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 2,384.00 $ 35185 12/21/2022 PLANNING PLANNING QUAD‐KNOPF ENGINEERING PROFESSIONAL CONSULTING SERVICES 6,827.80 $35186 12/21/2022 SEWER OPS SEWER OPS STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE ‐ FAC ID: 5SSO11322 18,512.00 $ 35186 12/21/2022 WWTP WWTP STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE ‐ FAC ID: 5C200101001 51,063.00 $ 35187 12/21/2022 PW ADMIN AIRPORT OPS TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 35.00 $ 35187 12/21/2022 PW ADMIN CENTRAL ADMIN TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 45.00 $ 35187 12/21/2022 PW ADMIN COMM & REC TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 435.00 $ 35187 12/21/2022 PW ADMIN ENGINEERING TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 60.00 $ 35187 12/21/2022 PW ADMIN FIRE TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 120.00 $ 35187 12/21/2022 PW ADMIN INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 75.00 $ 35187 12/21/2022 PW ADMIN SEWER OPS TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 25.00 $ 35187 12/21/2022 PW ADMIN SOLID WASTE TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 25.00 $ 35187 12/21/2022 PW ADMIN WATER OPS TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 25.00 $ 35187 12/21/2022 PW ADMIN WWTP TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 45.00 $ 35187 12/21/2022 PW ADMIN PD OPS TECH. MASTER PEST MANAGEMENT 12/22 PEST CONTROL SERVICES 40.00 $ 35188 12/21/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 2,720.00 $ 35189 12/21/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 3,000.00 $ 35190 12/21/2022 PW ADMIN WATER CONSERV OTP‐ REBATES TURF REPLACEMENT REBATE 3,000.00 $ 35191 12/21/2022 BUILDING BUILDING BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 212.10 $ 35191 12/21/2022 BUILDING GENERAL FUND BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 1.50 $ 35192 12/21/2022 BUILDING BUILDING BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 36.62 $ 35192 12/21/2022 BUILDING GENERAL FUND BLDING/PLAN REFNDS JOB CANCELLED ‐ REIMBURSE FEES 1.50 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35193 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC PAVILION 50.00 $ 35194 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC FIELD 6 50.00 $ 35195 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ ROTARY PAVILION 50.00 $ 35196 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC FIELD 4 50.00 $ 35197 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC PAVILION 50.00 $ 35198 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ MSR SOCCER FIELD 3 50.00 $ 35199 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ MSR SOCCER FIELD 6 50.00 $ 35200 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC FIELD 7 & 9 50.00 $ 35201 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ ROTARY PAVILION 50.00 $ 35202 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC PAVILION 50.00 $ 35203 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ LTC PAVILION 50.00 $ 35204 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ ROTARY PAVILION 50.00 $ 35205 12/21/2022 PARKS GENERAL TRUST OTP‐ PARKS REFUNDS PARK DEPOSIT REFUND ‐ MSR SOCCER FIELD 6 50.00 $ 35206 12/22/2022 FINANCE FINANCE SEABURY COPLAND & ANDERSON INSURANCE CRIME POLICY RENEWAL ‐ YEAR 3 PREMIUM 5,328.00 $ 35207 01/03/2023 PW ADMIN STREETS VALDEZ, JAVIER PER DIEM ‐ WRA PAVEMENT PRESERVATION WORK 163.00 $ 35208 01/03/2023 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 11/22 23,564.83 $ 35209 01/03/2023 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES ‐ PLANNING 1,125.00 $ 35210 01/03/2023 FINANCE PAYROLL TRUST COURT ORDERED DEBT COLLECTIONS COURT ORDERED DEBT COLLECTION 26.61 $ 35211 01/03/2023 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS $ 944.74 35212 01/03/2023 PW ADMIN STREETS HICKMAN, JAMIE PER DIEM ‐ WRA PAVEMENT PRESERVATION WORK 163.00 $ 35213 01/03/2023 PD OPS PD OPS HARRY D. WILSON INC. BMW 1250 ‐ 6K MILE SERVICE 287.71 $ 35214 01/03/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING ADULT COED SOFTBALL T‐SHIRTS 167.76 $ 35214 01/03/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FALL BALL SHIRTS & HATS 2,449.16 $ 35215 01/03/2023 PD OPS PD OPS LEATHAM FAMILY, LLC BADGE ORDER 700.25 $ 35216 01/03/2023 PD OPS SUPP LAW ENF NVA FRESNO VETERINARY MANAGEMENT, LLC VETERINARY CARE SERVICES 226.35 $ 35217 01/03/2023 CITY ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES 15,625.00 $ 35218 01/03/2023 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC REUSABLE TUB ‐ MEDICAL WASTE 183.63 $ 35219 01/03/2023 ENGINEERING WATER OPS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 189.75 $ 35220 01/03/2023 PARKS PARKING DIST OPS ELITE MAINTENANCE AND TREE SERVICE 11/22 DOWNTOWN MAINTENANCE GROUP 1 455.00 $ 35220 01/03/2023 PARKS PARKS ELITE MAINTENANCE AND TREE SERVICE 11/22 NON‐MEDIAN MAINTENANCE GROUP 2 5,070.00 $ 35220 01/03/2023 PARKS MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE 11/22 MEDIAN MAINTENANCE GROUP 3 11,215.00 $ 35221 01/03/2023 PD OPS PD OPS HAWK ANALYTICS INC INVESTIGATOR CELLHAWK SUBSCRIPTION 2,995.00 $ 35222 01/03/2023 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP ‐ BULK GASOLINE 2,230.93 $ 35223 01/03/2023 HR HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 2,670.50 $ 35224 01/03/2023 PD OPS PARKS O&E TRANSPORTATION LLC RIVER CLEAN UP 22,925.00 $ 35225 01/03/2023 PD OPS PD OPS JERRON ROMIAS PER DIEM ‐ ENHANCED TACTICAL MEDICINE 203.50 $ 35226 01/03/2023 FINANCE COMM & REC AT&T 11/22 CALNET 3 SVS 9391026396 259.37 $ 35226 01/03/2023 FINANCE MEAS K ‐ FIRE AT&T 12/22 CALNET 3 SVS 9391068734 48.74 $ 35226 01/03/2023 FINANCE SR CITIZEN COMM AT&T 11/22 CALNET 3 SVS 9391026398 24.04 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35226 01/03/2023 FINANCE SR CITIZEN COMM AT&T 11/22 CALNET 3 SVS 9391026403 26.99 $ 35226 01/03/2023 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391026401 24.04 $ 35226 01/03/2023 FINANCE PD OPS AT&T 11/22 CALNET 3 SVS 9391059143 3,125.17 $ 35226 01/03/2023 PD OPS PD OPS AT&T 11/22 CALNET 3 SVS 9391031578 177.09 $ 35226 01/03/2023 PD OPS PD OPS AT&T 11/22 CALNET 3 SVS 9391031566 167.08 $ 35227 01/03/2023 FINANCE BUILDING AT&T 11/22 FIRSTNET SVS 287302656036 98.32 $35227 01/03/2023 FINANCE CITY CLERK AT&T 11/22 FIRSTNET SVS 287302656036 88.26 $ 35227 01/03/2023 FINANCE CITY COUNCIL AT&T 11/22 FIRSTNET SVS 287302656036 281.68 $ 35227 01/03/2023 FINANCE CODE ENF AT&T 11/22 FIRSTNET SVS 287302656036 44.13 $35227 01/03/2023 FINANCE COMPUTER MAINT AT&T 11/22 FIRSTNET SVS 287302656036 1,114.81 $35227 01/03/2023 FINANCE ENGINEERING AT&T 11/22 FIRSTNET SVS 287302656036 1,000.66 $35227 01/03/2023 FINANCE FACILITIES MAINT AT&T 11/22 FIRSTNET SVS 287302656036 648.00 $ 35227 01/03/2023 FINANCE FINANCE AT&T 11/22 FIRSTNET SVS 287302656036 138.56 $ 35227 01/03/2023 FINANCE FLEET MAINT AT&T 11/22 FIRSTNET SVS 287302656036 44.13 $35227 01/03/2023 FINANCE GRANT OVERSIGHT AT&T 11/22 FIRSTNET SVS 287302656036 49.16 $ 35227 01/03/2023 FINANCE HR/RISK MGT AT&T 11/22 FIRSTNET SVS 287302656036 89.40 $35227 01/03/2023 FINANCE PARKS AT&T 11/22 FIRSTNET SVS 287302656036 192.66 $35227 01/03/2023 FINANCE PLANNING AT&T 11/22 FIRSTNET SVS 287302656036 44.13 $35227 01/03/2023 FINANCE STREETS AT&T 11/22 FIRSTNET SVS 287302656036 49.16 $35227 01/03/2023 FINANCE UB ‐ GARBAGE AT&T 11/22 FIRSTNET SVS 287302656036 11.03 $35227 01/03/2023 FINANCE UB ‐ SEWER AT&T 11/22 FIRSTNET SVS 287302656036 11.03 $35227 01/03/2023 FINANCE UB ‐ WATER AT&T 11/22 FIRSTNET SVS 287302656036 22.07 $35227 01/03/2023 FINANCE WWTP AT&T 11/22 FIRSTNET SVS 287302656036 49.16 $35227 01/03/2023 FINANCE CITY MANAGER AT&T 11/22 FIRSTNET SVS 287302656036 89.40 $ 35228 01/03/2023 CITY CLERK CITY CLERK AMERICAN LEGAL PUBLISHING CORP MUNI CODE SUPPLEMENT ‐ S‐47 SUPPLEMENT 2,127.68 $ 35229 01/03/2023 ENGINEERING AFFORDABLE HOUSING BUSH ENGINEERING, INC. R‐94 ‐SAFETY IMPROVEMENT WASHINGTON $ 63,206.25 35230 01/03/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 11/22 258.00 $ 35231 01/03/2023 PD OPS PD OPS CALIFORNIA FORENSIC INSTITUTE PRE‐EMPLOYMENT EXAM 900.00 $ 35232 01/03/2023 FINANCE FINANCE CALIFORNIA MUNICIPAL STATISTICS, INC. DEBT STATEMENT 06/30/22 550.00 $ 35233 01/03/2023 ENGINEERING WATER CAPITAL CDM SMITH INC. ENGINEERING SERVICES FOR WELL 37 1,303.75 $ 35234 01/03/2023 HR AIRPORT OPS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 17,597.96 $ 35234 01/03/2023 HR CENTRAL ADMIN CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 76,418.56 $ 35234 01/03/2023 HR FIRE CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 5,062.43 $ 35234 01/03/2023 HR FLEET MAINT CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 6,508.84 $ 35234 01/03/2023 HR INS/RISK MGT CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 (31,729.00) $ 35234 01/03/2023 HR INTERMODAL BLDG CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 482.14 $ 35234 01/03/2023 HR PARKS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 241.07 $ 35234 01/03/2023 HR PAYROLL TRUST CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 352,931.00 $ 35234 01/03/2023 HR STREETS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 1,446.41 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35234 01/03/2023 HR SEWER OPS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 6,508.84 $ 35234 01/03/2023 HR SOLID WASTE CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 4,339.21 $ 35234 01/03/2023 HR STREET CLEANING CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 1,205.34 $ 35234 01/03/2023 HR WATER OPS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 35,678.06 $ 35234 01/03/2023 HR WWTP CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 71,356.13 $ 35234 01/03/2023 HR PD OPS CSJVRMA 3RD QUARTER DEPOSIT FY 22/23 14,223.01 $ 35235 01/03/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO EE LIFE INSURANCE 830.24 $ 35236 01/03/2023 PD OPS PD OPS COMMUNITY MEDICAL CENTER OCT 2021 LEGAL BLOOD DRAWS 175.00 $ 35237 01/03/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT PHYSICAL 49.00 $ 35237 01/03/2023 HR STREETS CONCENTRA MEDICAL CENTERS ANNUAL AUDIOGRAM 31.00 $ 35238 01/03/2023 HR HR/RISK MGT CPS HR CONSULTING BILINGUAL EXAM 2,364.50 $ 35239 01/03/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 12/01/22‐12/15/22 17,480.00 $ 35240 01/03/2023 FINANCE SA ADMIN MADERA CHAMBER OF COMMERCE MEMBERSHIP DUES 2023 250.00 $ 35241 01/03/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC NOTICE ‐ ARC EXTENSION 682.50 $ 35241 01/03/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE ‐ DEC PC 468.00 $ 35241 01/03/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE ‐ ZAP 234.00 $ 35242 01/03/2023 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 595.10 $ 35243 01/03/2023 FINANCE CFD ‐ 2006 BOND WILLDAN FINANCIAL SERVICES CFD 2005‐1 & 2006‐1 ADMIN FEE 3RD QTR 22/23 2,491.20 $ 35244 01/03/2023 PD OPS PD OPS OCCU‐MED, LTD. EXAM SERVICES 3,600.00 $ 35245 01/03/2023 PARKS ADMIN PARKS O'DELL ENGINEERING, INC. PARKS DESIGN SERVICES ‐ OLIVE PARK 5,764.92 $ 35246 01/03/2023 FINANCE ZONE 34B PACIFIC GAS & ELECTRIC 12/22 SERVICE 0443905948‐8 11.60 $ 35247 01/03/2023 PD OPS PD OPS PECK'S PRINTERY PD ‐ CONFIDENTIALITY FORMS 850.79 $ 35248 01/03/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 37,645.04 $ 35249 01/03/2023 PD OPS DUI ENFORCEMENT PUBLIC SAFETY CENTER, INC. MISC PD EQUIPMENT 1,964.51 $ 35250 01/03/2023 WWTP WWTP SPARKLETTS LAB & DRINKING WATER 145.60 $ 35251 01/03/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTION $ 200.00 35252 01/03/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA EDD TAX DEDUCTION 429.20 $ 35253 01/03/2023 WWTP WWTP SYNAGRO WEST, INC. BIOSOLIDS DISPOSAL 13,770.98 $ 35254 01/03/2023 GRANTS TRANSIT CENTER TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL ‐ TRANSIT 150.00 $ 35255 01/03/2023 IS COMPUTER MAINT TYLER TECHNOLOGIES INC. EXECUTIME ANNUAL MAINTENANCE 23,049.82 $ 35256 01/03/2023 PARKS PARKS VILLA GARDENING SERVICE INC 11/22 LAWN SERVICES ‐ ACCORNERO 330.00 $ 35257 01/03/2023 FINANCE PAYROLL TRUST VANTAGEPOINT TRANSFER AGENTS‐457 EE DEFERRED COMP CONTRIBUTIONS 27,009.81 $ 35258 01/03/2023 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 101.70 $ 35258 01/03/2023 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 38.01 $ 35258 01/03/2023 FINANCE ENGINEERING VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 0.80 $ 35258 01/03/2023 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 50.85 $ 35258 01/03/2023 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 152.04 $ 35258 01/03/2023 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 0.40 $ 35258 01/03/2023 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 38.01 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35258 01/03/2023 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 2.39 $ 35258 01/03/2023 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 50.85 $ 35258 01/03/2023 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 12.54 $ 35258 01/03/2023 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 65.13 $ 35258 01/03/2023 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 0.40 $ 35258 01/03/2023 FINANCE UB ‐ WATER VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 40.07 $ 35258 01/03/2023 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 42.25 $ 35258 01/03/2023 FINANCE WATER QUALITY VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 74.39 $ 35258 01/03/2023 FINANCE MEAS K ‐ PD VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 269.23 $35258 01/03/2023 FINANCE CITY MANAGER VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 (1.51) $35258 01/03/2023 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 11/11/22‐12/10/22 494.82 $ 35259 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9913065 55.08 $ 35260 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923992 38.93 $ 35261 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9911230 41.37 $ 35262 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921436 242.55 $ 35263 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9913459 23.00 $ 35264 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920283 64.07 $ 35265 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9904206 20.17 $ 35266 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9923432 10.82 $ 35267 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7675002 30.85 $ 35268 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9910688 17.87 $ 35269 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9905069 37.16 $ 35270 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9748002 46.36 $ 35271 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9900598 47.82 $ 35272 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920287 54.43 $ 35273 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9897664 52.57 $ 35274 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920481 66.94 $ 35275 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9890597 39.05 $ 35276 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9903076 65.00 $ 35277 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9916652 38.61 $ 35278 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8948006 52.42 $ 35279 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9923521 31.22 $ 35280 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9890757 33.35 $ 35281 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 3156003 52.13 $ 35282 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9907172 11.91 $ 35283 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9894615 40.51 $ 35284 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9914761 11.92 $ 35285 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9895023 49.32 $ 35286 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9918292 42.82 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35287 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8797133 55.84 $ 35288 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000179 18.81 $ 35289 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000357 47.02 $ 35290 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000411 17.64 $ 35291 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000209 17.64 $ 35292 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7113114 38.33 $ 35293 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9907881 24.67 $ 35294 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS EXUB TERM REFUND 6307091 41.71 $ 35295 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9899676 17.87 $ 35296 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 2455001 57.41 $ 35297 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 10000228 235.51 $ 35298 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 8282001 31.67 $ 35299 01/03/2023 UB ‐ WATER DRAINAGE OPS OTP‐ UB REFUNDS UB TERM REFUND 9925429 9,268.92 $ 35300 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 6109002 11.81 $ 35301 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9768002 16.39 $ 35302 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9922165 43.19 $ 35303 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9898864 44.35 $ 35304 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917317 49.09 $ 35305 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9900754 64.00 $ 35306 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920898 65.48 $ 35307 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 2291002 62.54 $ 35308 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9926165 33.53 $ 35309 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7696811 24.53 $ 35310 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9924063 187.69 $ 35311 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9915525 12.10 $ 35312 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925524 34.19 $ 35313 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9902029 36.73 $ 35314 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9918738 43.05 $ 35315 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 4774591 62.13 $ 35316 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9890437 24.30 $ 35317 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9923632 223.72 $ 35318 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9891705 26.72 $ 35319 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9905963 30.57 $ 35320 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9319014 40.78 $ 35321 01/03/2023 UB ‐ WATER GENERAL FUND OTP‐ UB REFUNDS UB TERM REFUND 9915061 47.61 $ 35322 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9907408 45.00 $ 35323 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922537 23.01 $ 35324 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922893 53.93 $ 35325 01/03/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 5766001 63.91 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35326 01/06/2023 PD OPS PD OPS VASQUEZ, RYAN PER DIEM ‐ SHOT SHOW 396.75 $ 35327 01/06/2023 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 12/22 12,060.89 $ 35328 01/06/2023 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES ‐ PLANNING 3,075.00 $ 35329 01/06/2023 CITY CLERK CITY COUNCIL GARCIA, SANTOS PER DIEM ‐ 2023 NEW MAYOR/COUNCIL ACADEMY 223.50 $ 35330 01/06/2023 CENTRAL ADMIN FINANCE MV CHENG & ASSOCIATES, INC. CONSULTING SVS: INTERIM FINANCE DIRECTOR 16,625.00 $ 35331 01/06/2023 PARKS PARKING DIST OPS ELITE MAINTENANCE AND TREE SERVICE 12/22 DOWNTOWN MAINTENANCE GROUP 1 455.00 $ 35331 01/06/2023 PARKS PARKS ELITE MAINTENANCE AND TREE SERVICE 12/22 NON‐MEDIAN MAINTENANCE GROUP 2 5,070.00 $ 35331 01/06/2023 PARKS MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE 12/22 MEDIAN MAINTENANCE GROUP 3 11,215.00 $ 35332 01/06/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF ‐ 12/01/22‐12/31/22 565.44 $ 35333 01/06/2023 FIRE FIRE ADVANCED AUTOMOTIVE LLC E‐656 FUEL INJECTOR REPAIR 2,774.73 $ 35334 01/06/2023 CITY CLERK CITY COUNCIL EVANS, ANITA PER DIEM ‐ 2023 NEW MAYOR/COUNCIL ACADEMY 223.50 $ 35335 01/06/2023 CITY CLERK CITY COUNCIL VILLEGAS, ARTEMIO PER DIEM ‐ 2023 NEW MAYOR/COUNCIL ACADEMY 223.50 $ 35336 01/06/2023 PD OPS PD OPS BLAKE SHORT PER DIEM ‐ SHOT SHOW 396.75 $ 35337 01/06/2023 HR INS/RISK MGT JOSE VENEGAS MERP CLAIM PYMT 10/03/2020 93.11 $ 35338 01/06/2023 ENGINEERING ENGINEERING ALETA ALLEN PER DIEM ‐ FUNDAMENTALS OF INSPECTION 189.75 $ 35339 01/06/2023 FINANCE AIRPORT OPS AT&T 12/22 CALNET 3 SVS 9391026409 24.47 $ 35339 01/06/2023 FINANCE CENTRAL ADMIN AT&T 12/22 CALNET 3 SVS 9391026406 22.46 $ 35339 01/06/2023 FINANCE FINANCE AT&T 12/22 CALNET 3 SVS 9391026406 22.47 $ 35339 01/06/2023 FINANCE HR/RISK MGT AT&T 12/22 CALNET 3 SVS 9391026400 24.04 $ 35339 01/06/2023 FINANCE PARKS AT&T 12/22 CALNET 3 SVS 9391026412 168.68 $ 35339 01/06/2023 FINANCE PARKS ADMIN AT&T 12/22 CALNET 3 SVS 9391031580 265.76 $ 35339 01/06/2023 FINANCE SEWER OPS AT&T 12/22 CALNET 3 SVS 9391026410 46.40 $ 35339 01/06/2023 FINANCE SEWER OPS AT&T 12/22 CALNET 3 SVS 9391031570 211.65 $ 35339 01/06/2023 FINANCE SR CITIZEN COMM AT&T 12/22 CALNET 3 SVS 9391026415 63.91 $ 35339 01/06/2023 FINANCE WWTP AT&T 12/22 CALNET 3 SVS 9391026405 24.14 $ 35339 01/06/2023 FINANCE WWTP AT&T 12/22 CALNET 3 SVS 9391026417 34.07 $ 35339 01/06/2023 FINANCE PD OPS AT&T 12/22 CALNET 3 SVS 9391026414 350.62 $ 35339 01/06/2023 FINANCE PD OPS AT&T 12/22 CALNET 3 SVS 9391020514 167.08 $ 35340 01/06/2023 FINANCE GENERAL FUND DIVISION OF THE STATE ARCHITECT SB DSA 796 QTR 2 FY 22/23 80.00 $ 35341 01/06/2023 FINANCE BUILDING DEPARTMENT OF CONSERVATION 2ND QTR 22/23 SMIP FEE REPORTING (36.68) $ 35341 01/06/2023 FINANCE GENERAL FUND DEPARTMENT OF CONSERVATION 2ND QTR 22/23 SMIP FEE REPORTING 733.54 $ 35342 01/06/2023 PD OPS PD OPS CHIARAMONTE, GIACHINO PER DIEM ‐ SHOT SHOW 396.75 $ 35343 01/06/2023 FINANCE COMPUTER MAINT COMCAST 12/22 SVS 8155500320322006 88.13 $35344 01/06/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT PHYSICAL 31.00 $ 35345 01/06/2023 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION ‐ PANAM 36.00 $ 35345 01/06/2023 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION ‐ JWYC 336.00 $ 35345 01/06/2023 WWTP WWTP DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING ‐ WWTP 540.00 $ 35346 01/06/2023 PARKS AQUATICS PROGRM CHARLES LUECKER, AUTHORIZED SIGNER CHLORINE FOR POOL 1,605.76 $ 35347 01/06/2023 ENGINEERING LTF ‐ STREETS MADERA COUNTY AMTRAK STATION 50/50 MAINTENANCE AGREEMNT 9,828.78 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35348 01/06/2023 FINANCE MADERA DOWNTOWN MADERA DOWNTOWN ASSOC. FY 22/23 QTR #2 ASSESSMENTS 4,756.30 $ 35349 01/06/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE 370.50 $ 35349 01/06/2023 PURCHASING PURCHASING MADERA TRIBUNE PUBLIC NOTICE 152.75 $ 35350 01/06/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 4,101.70 $ 35351 01/06/2023 PD OPS PD OPS NATIONAL TRAINING CONCEPTS TUITION FOR OFFICER 307.00 $ 35352 01/06/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 8126770647‐1 352.63 $ 35352 01/06/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3819620697‐3 57.97 $ 35352 01/06/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 12/22 SERVICE 8307681856‐2 1,268.88 $ 35352 01/06/2023 FINANCE ENGINEERING PACIFIC GAS & ELECTRIC 12/22 SERVICE 2000655655‐7 1,761.94 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 4318089701‐9 21.19 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 3642526071‐2 70.29 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 8178280304‐3 190.84 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 7949615676‐5 22.65 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 5237156686‐1 32.85 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 1619119913‐8 116.05 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 6690755760‐8 84.45 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 3352588453‐3 128.04 $ 35352 01/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 3499945233‐6 86.74 $ 35352 01/06/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 12/22 SERVICE 2173157566‐4 1,769.57 $ 35352 01/06/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9651992016‐7 209.35 $ 35352 01/06/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9172110863‐6 9,196.87 $ 35353 01/06/2023 BUILDING BUILDING PECK'S PRINTERY BUILD ‐ CORRECTION NOTICE BOOKS 481.71 $ 35354 01/06/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 9,411.26 $ 35355 01/06/2023 PW ADMIN FACILITIES MAINT TESCO CONTROLS, INC. TRAFFIC METER PEDESTAL 10,408.24 $ 35356 01/06/2023 ENGINEERING FAU CMAQ TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 4,370.84 $ 35356 01/06/2023 ENGINEERING LTF ‐ STREETS TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 938.08 $ 35357 01/06/2023 FINANCE PARKING DIST OPS OVERPAYMENTS OVERPAYMENT ON PK 40992 134.00 $ 35358 01/06/2023 BUILDING BUILDING BLDING/PLAN REFNDS RETURN ON EXPRESS FEES 3,520.22 $ 174 12/12/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PARTICIPANT FEE ‐ NOVEMBER 2022 100.00 $ 175 12/15/2022 FACILITIES DRAINAGE MANUFACTURERS EDGE INC STORM PUMP LIFT STATION #7 14,191.08 $ 176 12/15/2022 FINANCE FINANCE PITNEY BOWES, INC. PREPAID POSTAGE REFILL 5,000.00 $ 177 12/15/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/13/2022 127.34 $ 178 12/16/2022 FINANCE PAYROLL TRUST N.P.C.‐ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 2,371.64 $ 179 12/16/2022 FINANCE PAYROLL TRUST N.P.C.‐ORCHARD TRUST COMPANY EE DEFERRED COMP CONTRIBUTIONS 9,175.10 $ 180 12/21/2022 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/20/2022 821.80 $ 181 01/04/2023 HR CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. 01/23 BENEFIT PREMIUMS 848.00 $ 181 01/04/2023 HR PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. 01/23 BENEFIT PREMIUMS 379,721.87 $ 181 01/04/2023 HR PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. 01/23 BENEFIT PREMIUMS 848.00 $ 182 01/04/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/29/2022 980.74 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 183 01/04/2023 FINANCE WWTP BOND ADMIN BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 234,434.18 $ BANK #1 ‐ UNION BANK GENERAL ACCOUNT TOTAL $ 2,269,486.02

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council a monthly informational update on employment matters, including new hires, transfers, and terminations.

DISCUSSION:

The Civil Service Commission met January 10, 2023, and approved eligibility lists for the following classifications:
▪ Wastewater Treatment Plant Lead Operator
▪ Police Officer I
▪ Police Officer Trainee
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Damian Avila Police Officer Trainee Police Department FT 12/17/22 Justin Manriquez Police Officer I Police Department FT 12/17/22 Jose Barajas Police Officer Trainee Police Department FT 12/31/22 *Status: PT = Part Time, FT = Full Time
B-3
The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Sandra Higareda Police Officer Trainee Police Officer I 12/17/22 Adileni Rueda Planning Intern Assistant Planner 12/19/22 Jeffrey Barker Water Quality Specialist in
Training Water Quality Specialist I 12/19/22
Lucy Hernandez Accounting Technician II Payroll Specialist 1/2/23 The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Andrea Ruiz Program Leader II Parks & Community
Services PT 8/5/22
Tyler Bates Police Officer II Police Department FT 12/16/22 Dou Xiong Public Safety Dispatcher Police Department FT 12/15/22 Brandon Xiong Water System Worker I Public Works FT 1/2/23 *Status: PT = Part Time, FT = Full Time
FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council an informational monthly update on expenditures for contract City Attorney services, as well as specialized legal representation in various matters of litigation.

DISCUSSION:

The following information summarizes billings paid for services formerly performed by the City’s in-house City Attorney. This report captures October and November 2022 invoices received, as well as the Fiscal Year (FY) 2022/23 tracking of invoices received, through a FY 2022/23 Year-toDate (YTD) column.

If Council desires additional information in future iterations of this report, please advise and staff will make the requested changes.

Firm: Montoy Law Corporation (City Attorney Services and Litigation) Billing Periods: October 2022 and November 2022
Matter Charges
October 2022 November 2022 FY 2022/2023 (YTD)
General Legal Review/Advice $587.50 $282.00 $1,645.00
City Clerk $188.00 $705.00 $2,091.50
Agenda Number: ___B-4____ _
Attendance at Council Meetings &
Requests for Information/Research $3,830.50 $2,538.00 $12,173.00 City Manager $164.50 $70.50 $352.50
Review and Advice on Agreements $681.50 $916.50 $8,718.50 Planning $3.619.00 $2,796.50 $19,763.50
Planning Commission $822.50 $0 $3,360.50
Finance $164.50 $188.00 $2,773.00
Successor Agency $0 $0 $0
Public Works/Engineering $2,279.50 $1,433.50 $7,332.00
Police Department - General $0 $493.50 $1,245.50
Economic Development $0 $0 $0
Personnel/Payroll $0 $258.50 $540.50
Municipal Code
Enforcement/Updates $0 $0 $94.00
Ordinances $1,175.00 $1,057.50 $3,311.50
Cannabis $164.50 $564.00 $1,480.50
Total Advisory Services $13,677 $11,303.50 $64,881.50
Litigation Services
Total Litigation Services $1,995.00 $1,719.50 $21,669.50 Discounted Hours $47.00 $0 -$(241.50)
Travel Expenses $0 $0 $447.67
Shipping $0 $0 $43.75
Total Advisory & Litigation Services $15,625.00 $13,023.00 $86,800.92 FINANCIAL IMPACT:

For FY 2022/23, expenditures for invoices related to legal fees total $86,800.92. This represents expenditures for specific City Attorney services. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2020/21 YTD
City Attorney Advisory Services
Montoy Law Corporation $64,881.50
Litigation Services (Including discounted hours, travel & shipping) Montoy Law Corporation $21,919.42
Total City Attorney and Litigation Services YTD $86,800.92

CONSISTENCY WITH THE VISION MADERA 2025 PLAN:

The information contained herein is not addressed by the Vision Madera 2025 plan, nor is the information in conflict with that plan.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Remote City Council Meetings Under Brown Act Requirements (Assembly Bill 361) RECOMMENDATION:

Adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days
SUMMARY:

On January 19, 2022, the Council elected to return to remote meetings as permitted under AB 361. Approval of the resolution allows for the remote meeting procedures that the City had been using throughout the COVID-19 pandemic, subject to certain requirements that must be considered as part of the determination (by resolution) to adopt remote meeting protocols.

DISCUSSION:

The City may meet via remote teleconferencing if it adopts a resolution, that makes specific findings in support of conducting remote meetings. The City may extend the authorization in additional 30 day increments for the duration of the declared emergency, or until the Council decides to return to in-person meetings, or otherwise continues to comply with the regular remote meeting requirements of the Brown Act.

Table 1 identifies the differences between standard Brown Act remote teleconferencing and AB 361 teleconferencing. It is noted the City must still provide advance notice of public meetings and must continue to post meeting agendas consistent with the provisions of the Brown Act.

Council Meeting of: January 18, 2023
Agenda Number: _________ _B-5
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
If the legislative body of a local agency elects
to use teleconferencing, it shall post agendas
at all teleconference locations and conduct
teleconference meetings in a manner that
protects the statutory and constitutional
rights of the parties or the public appearing
before the legislative body of a local agency.
 Agendas not required to be posted at all
teleconference locations.
 Meeting must still be conducted in a
manner that protects the statutory and
constitutional rights of the parties or the
public appearing before the legislative
body of a local agency.

If the legislative body of a local agency elects
to use teleconferencing, each teleconference
location shall be identified in the notice and
agenda of the meeting or proceeding, and
each teleconference location shall be
accessible to the public.
 Agendas are not required to identify each
teleconference location in the meeting
notice/agenda.
 Local agencies are not required to make
each teleconference location accessible
to the public.

If the legislative body of a local agency elects
to use teleconferencing during the
teleconferenced meeting, at least a quorum
of the members of the legislative body shall
participate from locations within the
boundaries of the territory over which the
local agency exercises jurisdiction.
 No requirement to have a quorum of
board members participate from within
the territorial bounds of the local
agency’s jurisdiction.

If the legislative body of a local agency elects
to use teleconferencing, the agenda shall
provide an opportunity for members of the
public to address the legislative body directly
at each teleconference location.
 In each instance in which notice of the
time of the teleconferenced meeting is
given or the agenda for the meeting is
posted, the legislative body shall also give
notice of the manner by which members
of the public may access the meeting and
offer public comment.
 The agenda shall identify and include an
opportunity for all persons to attend via a
call-in option or an internet-based service
option.
 The legislative body shall allow members
of the public to access the meeting, and
the agenda shall include an opportunity
for members of the public to address the
legislative body directly.
 In the event of a disruption which
prevents the local agency from
broadcasting the meeting to members of
the public using the call-in option or
internet-based service option, or in the
Table 1: Comparison of Public Meeting requirements (Brown Act vs. AB 361) Brown Act Requirement Requirement Under AB 361
event of a disruption within the local
agency’s control which prevents
members of the public from offering
public comments using the call-in option
or internet-based service option, the
legislative body shall take no further
action on items appearing on the meeting
agenda until public access to the meeting
via the call-in option or internet-based
service option is restored.
 Written/remote public comment must be
accepted until the point at which the
public comment period is formally closed;
registration/sign-up to provide/be
recognized to provide public comment
can only be closed when the public
comment period is formally closed.

ATTACHMENTS:

1. Resolution Regarding Remote Teleconference Meetings
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING
COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361

FOR A PERIOD OF THIRTY DAYS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including the City of Madera; and
WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a Proclamation Declaring a National Emergency Concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Governor of the State of California issued a Proclamation of a State of Emergency in response to COVID-19 on March 4, 2020; and WHEREAS, the City Council of the City of Madera adopted a proclamation of a local emergency related to the COVID-19 virus on March 16, 2020; and WHEREAS, the City of Madera (“City”) is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and Boards, Commissions, and Standing Committees (hereafter collectively referred to as “legislative bodies;” and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act, Government Code sections 54950 – 54963, so that any member of the public may attend, observe, and participate in a meaningful way; and WHEREAS, Government Section 54953 (b) (3) of the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:

1. Each teleconference location from which a member is participating is noticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;

4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and 54953(e) et seq., allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and
WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and
WHEREAS, the Governor’s Proclamation of a State of Emergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code Section 54953(e)(3)(A-B) added by AB 361 provides an alternative to having public meetings in accordance with Government Code Section 54953(b)(3) when City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:

1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s Boards, Commissions, and Standing Committees to meet safely in person; and

2. The State of California and the County of Madera continue to recommend measures to promote social distancing.

WHEREAS, Government Code Section 54953(e) et seq. further requires that state or local officials have imposed or recommended measures to promote social distancing or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) State and Local officials recommend social distancing measures and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths and meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, emergency conditions cited above and requiring hospitalizations have been exacerbated by the closure of Madera Community Hospital; and WHEREAS, the Madera County Board of Supervisors declared an emergency on December 29, 2022 related to the closure of Madera Community Hospital; and WHEREAS, the Fresno County Board of Supervisors declared an emergency on January 3, 2023, related to the closure of Madera Community Hospital; and WHEREAS, the City Council affirms that it will allow for observation and participation by Council Members as well as Board, Commission, and Standing Committee Members and the public via Zoom in an effort to protect the constitutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953 (e)(3) requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID- 19 as set forth in the Governor’s and City’s Proclamations of Emergency and are ongoing.

Section 3. The City Council further finds that state and county official recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor and the City in the City and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Council finds that the state of emergency as a result of COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s Boards, Commissions, and standing committees to meet safely in person and such fact creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council and all of the Boards, Commissions, and Standing Committees of City to conduct their meetings without compliance with Government Code section 54953(b)(3), and to instead comply with the remote meeting requirements as authorized by Government Code section 54953(e) et seq.

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e) et seq., and other applicable provisions of the Brown Act, for all City Council meetings, and all Boards, Commissions, and standing committee meetings of the City.

Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) February 17, 2023 or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Government Code section 54953(b)(3), but otherwise as permitted by Government Code section 54953(e) et seq.
* * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Building Demolition at 651 East 4th Street and 16557 Austin Street RECOMMENDATION:

Staff recommends that the City Council approve Minute Order Approving:

1. Acceptance of the Building Demolition at 651 East 4th Street and 16557 Austin Street.

2. The Recording of Notice of Completion.

3. The release of retention 35 days after the recording of the Notice of Completion.

SUMMARY:

On July 6, 2022, the City Council approved an agreement with MAG Engineering, Inc. to complete the building demolition needed at two sites: 651 East 4th Street and 16557 Austin, in the amount of $118,432. Funds for the project are programmed in Measure K for 651 East 4th Street and Parks Developer Impact Fees (DIF) for 16557 Austin Street.

DISCUSSION:

The following provides a synopsis of the project:

A. Location 1; 651 East 4th Street adjacent to Fire Station 56  Identified in the Capital Improvement Project (CIP) budget under project FD-00004, Fire Station 56 Upgrades & Improvements.
 Location 1 is a 7,500-square-foot lot owned by the City. The parcel contained a singlefamily home with a detached garage in poor condition and required demolition of both to allow for the future expansion of Fire Station 56.  The two structures were used for training exercises by Fire and Police Departments.

During an environmental survey of this property, lead-based paint-containing _________________________________ Agenda Number: ________ Joseph Hebert, Parks & Community Services Director
B-6
materials were discovered. These materials were removed and disposed of per regulatory guidelines.
 It is anticipated that the site will remain vacant until a plan is devised for use by the Fire Department.

B. Location 2; 16557 Austin Street, future home of India Park  Identified in the CIP budget as project PK-00064, India Park.  The 352,836 square foot (8.1 acres) parcel contained several uninhabitable structures owned by the City that presented an attractive nuisance that represented a safety hazard.
 Demolition will allow for future development of India Park. During an environmental survey of this property, lead-based paint-containing materials and asbestoscontaining materials were discovered. The location also had a water well and two septic systems. As with Location 1, the hazardous materials were removed and disposed of per regulatory guidelines to develop the lot safely. The well and septic systems were also destroyed.

During the work at Location 2, MAG Engineering located two additional drywell septic systems and two other wells. These findings were submitted and approved by staff as change orders to the project cost. The additional septic systems and wells did need to be addressed for the complete demolition of buildings at the site. The discovery of the additional items resulted in a change order of less than $9k.

A final inspection was conducted on December 23, 2022, by staff, alongside MAG Engineering staff members. All parties agree that the project can be recommended for acceptance by the Council and a “Notice of Completion” recorded.

It is noted that MAG Engineering was selected through a formal bid process. The City received three responses to the Request for Proposal, and MAG Engineering submitted the lowest responsive and responsible bid.

FINANCIAL IMPACT:

Adequate funds were appropriated in the current fiscal year budget. The costs associated with the proposed work for Location 1 shall be solely funded by revenue collected through Measure K, which is programmed to CIP FD-00004. The costs associated with the proposed work for Location 2 shall be solely funded by Parks DIF funds programmed to CIP PK-00064. Final building demolition costs include:

Location 1 was estimated at $26,519. No additional findings or change orders were requested.

Location 2 was estimated at $91,913. Due to the additional septic systems and wells found on site, additional change orders equate to $8,872. Total of $100,785 for building demolition work at Location 2.

Staff will complete a line-item budget transfer from fund #4088-0000-7030 to #4088-0000-7050 to cover the additional change order costs related to the additional drywell septic systems, and wells found onsite. The transfer request will be $8,872 to cover all change orders performed by MAG Engineering.

ALTERNATIVES:

As an alternative, Council may elect to reject the Notice of Completion. Rejection of the notice would result in the staff’s inability to release retention funds and closing the project for demolishing buildings completed at both locations.

ATTACHMENTS:

A. Notice of Completion
B. Photos of Location A; 651 East 4th Street
C. Photos of Location B; 16557 Austin Street

ATTACHMENT A
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee _ _________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Joseph Hebert
Parks & Community Services Director
________________________________________________
Public Improvements - Buildings Demolition
N/A
12/23/2022
Marco A Gonzalez Engineering Inc
N/A
651 East 4th Street, Madera, CA 93638
16557 Austin Street, Madera, CA 93638
See #9

Page 2 of 2 ends

State of California
County of Madera
Joseph Hebert, being duly sworn says: He is the City of Madera Parks & Community Services Director, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
_______________________________________________________ Joseph Hebert
Parks & Community Services Director
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the ___________ day of _____________________, 2023 by Joseph Hebert, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

ATTACHMENT B
Location A; 651 East 4th Street

ATTACHMENT C
Location B; 16557 Austin Street

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Joy Canfield, Interim Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Appointment of City Treasurer
RECOMMENDATION:

Adopt a Resolution appointing Arnoldo Rodriguez, City Manager, to serve as the interim City Treasurer until such time that the City hires a permanent Director of Financial Services SUMMARY:

The role of City Treasurer is appointed by the City Council. Financial institutions with whom the City conducts business require the City to provide documentation of official governing body action appointing the City Treasurer. Historically, this designation has been provided by resolution of the City Council.

The City’s Director of Financial Services typically serves as the City Treasurer. However, this position is vacant and the City is currently undergoing a recruitment for a new Director of Financial Services. Until the position can be filled, an interim City Treasurer appointment is necessary to transact City business with financial institutions. During this interim period, it is recommended the Council appoint City Manager Arnoldo Rodriguez to the office of City Treasurer.

DISCUSSION:

The California Government Code states in §34856:

When the offices of City Clerk and City Treasurer are made appointive, appointments to such offices shall be made by the City Council unless the City Council vests such appointing power in the City Manager by ordinance.

The City of Madera Municipal Code (MMC) establishes the office of Director of Finance and designates that individual as the City’s Chief Accounting Officer, but does not address specifically the appointment of that position as City Treasurer. MMC §2-2.202 provides that the Director of for Joy Canfield
Council Meeting of: January 18, 2023
Agenda Number: ________ B-7
Finance is appointed by and serves at the pleasure of the City Manager. In the subsequent section of the MMC, §2-2.312 states that under the City’s established Civil Service System, the City Manager is vested with the power to make appointments among other personnel-related actions, but not to the positions of City Clerk, City Treasurer, and City Attorney.

When considering the Government Code along with the applicable sections of the MMC, staff interprets the pieces to mean that the City Council has reserved the appointment of City Treasurer for the Council. Historically this appointment has been made by resolution in order to provide financial institutions with what they deem proof of appointment by the governing body, but the MMC is not specifically clear. At this time, to ensure continuity of business and financial transactions, staff is recommending appointment of an interim City Treasurer by resolution consistent with past practice but will review the MMC with the City Attorney for potential clarification of the process and authority relative to appointing a City Treasurer.

While the City’s Director of Financial Services position has historically been appointed by the City Council to serve as the City Treasurer, the position is currently vacant and temporary staff is assisting with the management of the Finance Department. Until such time that the City fills the Director of Financial Services position, it is recommended Council appoint the City Manager to serve as interim City Treasurer to ensure continuity of services.

FINANCIAL IMPACT:

Appointing the City Manager as interim City Treasurer will have no financial impact on the City.

ALTERNATIVES:

Council could appoint another employee to the role of City Treasurer.

ATTACHMENTS:

1. Resolution

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPOINTING ARNOLDO RODRIGUEZ, CITY MANAGER, AS THE CITY

TREASURER
WHEREAS, California Government Code §34856 provides that the office of City Treasurer is appointed by the City Council unless otherwise delegated by ordinance; and WHEREAS, no delegation of such authority has been made by ordinance; and WHEREAS, the role of City Treasurer is typically assigned to the Director of Financial Services, which is currently vacant; and
WHEREAS, it is the desire of this Council to appoint City Manager Arnoldo Rodriguez as City Treasurer to perform those duties required of a City Treasurer under Government Code Sections 41001 to 41005 until such time a new Director of Financial Services is hired and can be appointed to assume the duties of City Treasurer.

NOW, THEREFORE, the Council of the City of Madera hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. City of Madera City Manager, Arnoldo Rodriguez, is hereby appointed City Treasurer for the City of Madera.

3. Upon entering the duties of the office of City Treasurer, the said Arnoldo Rodriguez shall execute a bond to the City of Madera in accordance with the provisions of Section 36518 of the Government Code of the State of California.

4. Resolution 19-81, and all prior resolutions appointing a City Treasurer, are hereby rescinded and such appointments are null and void as of the effective date of this resolution.

5. This resolution is effective immediately upon adoption. * * *

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Dino Lawson, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Access to The Superior Court of California, County of Madera Web-Based Portal RECOMMENDATION:

Adopt a Resolution approving an Agreement between The Superior Court of California, the County of Madera, and the City for access to the Justice Partner Portal SUMMARY:

The Superior Court of California, County of Madera (Court) launched a web-based portal, the Justice Partner Portal (JPP), for police departments to access restricted case information and other documents. Staff is seeking to enter a usage agreement with the Court to access the JPP. The Court will make the program available at no cost to the City.

DISCUSSION:

Police work requires an enormous amount of information sourcing from various parties. The Court is utilized as a primary source for gathering information on individuals due to its ability to keep records the City cannot legally maintain. The Court launched a web-based portal for agencies to access restricted case-related documents quickly and accurately. Providing City officers access to the JPP will enhance service delivery as the department will have secure and rapid access to vital information to better protect and serve the community. It is recommended that the City enter the usage agreement permitting access to the JPP.

It should be noted that the usage agreement would become effective January 18, 2023, and has no termination date unless either party chooses to pursue severance.

FINANCIAL IMPACT:

Use of the JPP will have no financial impact on the City as the Court is not assessing any fees for accessing the portal.

Council Meeting of: January 18, 2023
Agenda Number: _______ B-8
ALTERNATIVES:

Council may choose to deny entering the usage agreement or may request staff return with additional information.

ATTACHMENTS:

1. Resolution Approving Usage Agreement

2. Justice Partner Portal Usage Agreement
RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A USAGE AGREEMENT BETWEEN THE SUPERIOR COURT OF

CALIFORNIA, COUNTY OF MADERA, AND THE CITY FOR ACCESS TO THE

JUSTICE PARTNER PORTAL
WHEREAS, The Superior Court of California, County of Madera (Court), launched a webbased portal, the Justice Partner Portal (JPP), for police agencies to access restricted case documents; and
WHEREAS, The City of Madera (City) utilizes case information from the Court and would benefit from access to the portal; and
WHEREAS, The City is seeking access to the JPP to aid in efforts to better serve and protect the community; and
WHEREAS, the usage agreement becomes effective January 18, 2023, and has no termination date; and
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The Usage Agreement between the Superior Court of California, Madera County, and the City of Madera for access to the Justice Partner Portal, a copy of which is attached hereto as Exhibit 1, is approved.

3. The Chief of Police is authorized to electronically execute all necessary documents required to enter the agreement.

4. This resolution is effective immediately upon adoption. * * * * * * * *

SUPERIOR COURT OF CALIFORNIA

COUNTY OF MADERA
Justice Partner Portal Usage Agreement
Between
The Superior Court of California, County of Madera
and
The City of Madera
January 18, 2023
The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
2 | Page
Madera Superior Court
Justice Partner Portal Usage Agreement

1. Introduction
This Usage Agreement ("UA") is entered into by and between the Superior Court of California, County of Madera ("Court") and the City of Madera ("Agency"), each a "Party" and collectively, the "Parties." This Agreement is effective on January 18, 2023 ("Effective Date").

1.1 Purpose
The Justice Partner Portal (JPP) provides authorized agencies access to restricted case information and documents through a secure website.

1.2 Scope
This policy governs connectivity to the court’s case management system via the JPP.

This policy should be supplemented by governing business policies for specific application access, if applicable.

The technical requirements and limitations placed on an entity connecting to the court from any network are dependent on the application utilized to access the JPP and its associated business policy and the type of remote user and workstation used for access (including laptops or other mobile devices).

1.3 Audience
This policy is written for justice partners who require JPP access.

2. Term
The term of this MOU shall begin on the Effective Date noted above and shall continue to be in effect until terminated by either Party in accordance with section 11 of this UA.

3. Court Data

3.1 "Court Data" means the electronic records as set forth in the California Rules of Court, Title 2, Division 4, Chapter 2, Article 4.

3.2 The Agency acknowledges that Court Data may include: (i) data and information that is designated as confidential, or that the Agency otherwise knows, or would reasonably be expected to know is confidential; (ii) personally-identifiable information (e.g., person's name, address, driver's license number, credit card number, social security number, email address, etc); (iii) medical and health data; (iv) law enforcement records; and (v) passwords, security codes, or similar access control information.

3.3 Notwithstanding any provision to the contrary, Court Data may only be used by the Agency for its own internal use for the sole purpose of performing its statutory duties. Agency may not disclose Court Data to any third parties.

3.4 The Agency represents and warrants that any access by the Agency to Court Data shall be in compliance with applicable laws. Agency will indemnify, defend, and hold harmless the Court and its personnel from all claims, liability, damages, and expenses arising out of the Agency's breach of the The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
3 | Page
foregoing representation and warranty. Agency’s access to and use of Court Data shall be governed by all applicable privacy laws, statutes, rules, and regulations.

4. Access

4.1 Maintenance windows of the JPP shall be exclusively determined by the Court and/or the Court’s contracted vendor of the JPP.

4.2 Remote Support Access for Justice Partners: JPP access issue assistance requiring court resources is available during court business hours.

4.3 The JPP access for the Agency is limited to the specific electronic records identified under California Rule of Court 2.540(b) that are authorized for the specific Agency.

4.4 Should the Agency wish to request expanded access, they must file a written request identifying good cause as noted in California Rule of Court 2.540(b)(1)(Q) for consideration by the Presiding Judge or his/her designee. All such written requests for expanded access must be submitted to Court Administration (Amy Downey: [email protected]), who will notify the Agency of the outcome of the requests.

4.5 The Court will control access by enabling and disabling User IDs on an as-needed-basis only.

Access will not be granted until the identity of the user has been verified in a method determined by the Court, and as specified by Rule 2.541 of the California Rules of Court.

4.6 Should a new employee require access, the Agency is to request the Court to create a user profile for the individual using the form attached herein as Exhibit A.

4.7 Should an employee leave their position with the Agency, it is the responsibility of the Agency to notify the Court immediately so access may be terminated.

4.8 All users of the JPP, or any other database that contains non-criminal history information, agree, as a condition to being provided access to the JPP or any other database, that they shall not access or use any information contained within the JPP or any other database for immigration enforcement purposes, except that the users are not restricted in the use of criminal history information and are not restricted in the use of information regarding a person’s immigration or citizenship status pursuant to 8 USC sections 1373 and 1644.

5. Confidentiality

5.1 Notwithstanding any provision to the contrary, during the term of this UA and at all times thereafter, Agency will: (i) hold all Court Data in strict trust and confidence, (ii) refrain from using Court Data in any manner or for any purpose not expressly permitted by this UA, and (iii) refrain from disclosing or knowingly permitting others to disclose or use any Court Data, except if Agency is required to disclose Court Data to comply with Data Recipient's statutory obligations.

5.2 Agency will disclose Court Data only to its employees with a legitimate need to know in order to use the data for Data Recipient's internal use solely to perform the Data Recipient's specific statutory duties.

5.3 Agency agrees to advise employees who are authorized to access Court Data that pursuant to Penal Code sections 13302 and 13303, any person who knowingly furnishes information other than as authorized by law is guilty of a misdemeanor.

The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
4 | Page

5.4 Agency will protect Court Data from unauthorized use, access, or disclosure in the same manner as Agency protects its own confidential or proprietary information of a similar nature, and with no less than reasonable care and industry-standard care.

5.5 Upon the Court's request, or upon any termination or expiration of this UA, Agency shall certify to the Court in writing within five (5) business days that Agency has fully destroyed Court Data in a manner that is unrecoverable and in accordance with highest and leading industry-standards regarding data destruction, including administrative, physical, technical, and procedural safeguards..

5.6 Agency acknowledges that there can be no adequate remedy at law for any breach of Data Recipient's obligations hereunder, that any such breach will likely result in irreparable harm, and therefore, upon any breach or threatened breach of the confidentiality obligations, the Court shall be entitled to appropriate equitable relief, without the requirement of posting a bond, in addition to its other remedies at law.

6. Data Security

6.1 Agency shall comply with and implement Data Safeguards. "Data Safeguards" means the highest industry-standard safeguards (including administrative, physical, technical, and procedural safeguards) against the destruction, loss, misuse, unauthorized disclosure, or alteration of the Court Data, and such other related safeguards that are set forth in applicable laws, or pursuant to the Court's policies or procedures or as required by judicial order.

To the extent that Agency has internal policies or procedures currently in place, such policies or procedures may be utilized to fulfill obligations for Data Safeguards. Data Safeguards employed by the Agency are subject to review and audit by the Court to determine compliance with this UA. If the Court finds Agency’s Data Safeguards to be lacking or deficient, Agency shall have thirty (30) days to remedy deficient Data Safeguards. If the Court provides the Agency with electronic access to data, any assigned user ID or established password may not be shared with or used by any other person. The Court may monitor Data Recipient's access at any time, with or without notice, for the purpose of ensuring compliance with this UA.

6.2 Agency may not store or transmit Court Data outside the continental United States. When accessing Court Data, Agency may not access it from outside the continental United States. The physical location of Agency's data center, systems, files, and equipment where Court Data is stored shall be within the continental United States.

6.3 Connections to Agency's computers or other electronic devices utilizing the Internet must be protected using at least one of the following industry standard cryptographic technologies such as SSL VPN, IP-Sec VPN or OPEN VPN. Each client workstation, including laptops and other mobile devices, must be the property of the court or Agency. Access from home is not allowed unless utilizing equipment approved by the Agency to be compliant and accessed through secure VPN access as noted above. Agency shall not access Court Data from public computers. Agency workstations must be governed by a security/management policy requiring virus protection and security patches.

Regardless of the media employed (i.e., disk, tape, etc.), Court Data must be stored in an encrypted format.

The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
5 | Page

6.4 Agency shall provide periodic training for staff on Agency internal security policies and procedures, and on applicable state and federal legal requirements for protecting data, including sensitive, confidential, and personal data.

6.5 Agency shall certify that all staff members with access to Court Data have been subjected to a bona fide criminal background check and have no record of any felony convictions. Any exceptions to this requirement must be approved in writing by the Court. Background checks shall be conducted by a local law enforcement agency using LiveScan fingerprinting. Background checks shall include DOJ, FBI, and Local checks.

6.6 Agency shall promptly notify the Court upon receipt of any requests that in any way might reasonably require access to Court Data. Agency shall not respond to subpoenas, service of process, Public Records Act requests (or requests under California Rule of Court 10.500), and/or other legal requests directed at Agency regarding this UA or Court Data without first notifying the Court. Except as prohibited by applicable law, Agency shall provide its intended responses to the Court with adequate time for the Court to review, revise and, if necessary, seek a protective order in a court of competent jurisdiction. Agency shall not respond to legal requests directed at the Court unless authorized in writing to do so by the Court. Notwithstanding the foregoing or any applicable law regarding public records, Agency shall comply with all applicable laws regarding the confidentiality of Court Data.

7. Compliance with Applicable Laws
Agency shall comply with all applicable laws, rules, and regulations, including without limitation, privacy and data protection laws, and California Rules of Court that govern the Court Data. Agency shall also comply with all privacy and data security requirements set forth in the Court's policies and procedures. Agency certifies that its network is and shall continue to be operated in compliance with all relevant federal and state laws, regulations, rules, and policies.

8. Data Breaches

8.1 If there is a suspected or actual Data Breach, Agency shall notify the Court in writing within fortyeight (48) hours of becoming aware of such occurrence.

Court Contact: Daniel Smith (559) 517-7085 ([email protected]) A "Data Breach" means any access, destruction, loss, theft, use, modification or disclosure of Court Data by an unauthorized party, or any unauthorized use of a Court-provided user ID or password.

Data Recipient's notification shall identify: (i) the nature of the Data Breach, (ii) the data accessed, used or disclosed; (iii) who accessed, used, disclosed and/or received the Court Data (if known); (iv) what Agency has done or will do to mitigate the Data Breach; and (v) corrective action Agency has taken or will take to prevent future Data Breaches.

8.2 Agency shall promptly investigate the Data Breach and shall provide weekly updates, or more frequently if required by the Court, regarding findings and actions performed by Agency until the Data Breach has been resolved to the Court's satisfaction, and Agency has taken measures satisfactory to the Court to prevent future Data Breaches. Agency bears sole responsibility for notifying the affected person(s) as or if required by Civil Code section 1798.29. Agency shall conduct an investigation of the Data Breach and shall share the report of the investigation with the Court. The Court and/or its authorized agents shall have the right to lead or participate in the investigation.

Agency shall cooperate fully with the Court, its agents and law enforcement, including with respect to The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
6 | Page
taking steps to mitigate any adverse impact or harm arising from the Data Breach. Agency shall comply with all applicable laws regarding data breach notification.

8.3 After any Data Breach, the Court, at its option and own cost, may have an independent, industryrecognized, Court-approved third party perform an information security audit. Upon Agency receiving the results of the audit, Agency shall provide the Court with written evidence of planned remediation within thirty (30) calendar days and promptly modify its security measures in order to meet its obligations under this UA.

9. Disclaimers
THE COURT DATA IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS. THE JUDICIAL BRANCH

ENTITIES DO NOT MAKE ANY REPRESENTATIONS OR WARRANTIES REGARDING, AND SHALL NOT

HAVE ANY LIABILITY REGARDING, THE ACCURACY, RELIABILITY, COMPLETENESS, OR AVAILABILITY

OF COURT DATA, AND ARE NOT RESPONSIBLE FOR ANY DISCREPANCIES BETWEEN COURT DATA AND DATA FROM OTHER SOURCES, INCLUDING ANY OFFICIAL RECORD. IN NO EVENT SHALL THE

JUDICIAL BRANCH ENTITIES BE LIABLE FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES. "Judicial Branch Entities" shall mean the Court and any California superior or appellate court, the Judicial Council of California, and the Habeas Corpus Resource Center. Under California Rule of Court 2.504(b), unless electronically certified by the court, a trial court record available by electronic access is not the official record of the court.

10. Indemnification
Agency shall indemnify, defend, and hold harmless the Judicial Branch Entities (and their officers, employees, agents, and contractors) from and against all liabilities, damages, claims, losses, and expenses arising out of Data Recipient's (or its directors, officers, employees, agents, or contractors) acts, omissions, or breach of this UA or its access, use, storage, or disclosure of Court Data, as well as noncompliance with applicable laws, rules, and regulations.

11. Termination

11.1 Provided that it gives the other Party at least thirty (30) days prior written notice, either Party may terminate this UA with or without cause. In addition, any violation of the terms in this UA by Agency may result in the immediate termination of JPP access for the entire department. The Agency agrees that remote access to electronic records under California Rules of Court, Title 2, Article 4 is a privilege and not a right. The Court reserves the right to immediately suspend data access to the Agency, without prior notice (if prior notice is not feasible): (i) if the Court determines that there has been a breach by Agency under this UA; or (ii) if the Court determines, in its sole discretion, that such suspension is necessary to protect its data, systems, Court personnel, Judicial Branch Entities, or the public. In all circumstances, the Agency will ultimately be notified of any data access suspension.

11.2 Upon the expiration or termination of this UA, Agency shall certify in writing within five (5) business days that all copies of the Court Data stored on Agency servers, backup servers, backup media, or other media (including paper copies) have been permanently erased or destroyed. "Permanently erased" means the data have been completely overwritten and are unrecoverable.

11.3 Sections 9 through 13 of this UA shall survive the termination or expiration of this UA.

The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
7 | Page

12. Notices
Except as otherwise specifically set forth in this UA, any notice required or permitted under the terms of this UA or required by law must be in writing and must be: (i) delivered in person, (ii) sent by registered or certified mail, or (iii) sent by electronic mail, in each case properly posted and fully prepaid to the appropriate address and recipient set forth below:

If to the Agency: If to the Court:

City of Madera Superior Court of California, County of
Madera
Attn: Chief of Police Attn: Chief Financial Officer
330 South C Street 200 South G Street
Madera, CA 93638 Madera, CA 93637
Either Party may change its address for notification purposes by giving the other Party written notice of the new address in accordance with this Section. Notices will be considered to have been given at the time of actual delivery in person, three (3) business days after deposit in the mail as set forth above, or one (1) day after delivery via electronic mail.

13. Miscellaneous

13.1 Agency may not assign, subcontract, delegate, or otherwise transfer its rights, duties, or obligations under this UA without the prior written consent of the Court.

13.2 The Parties waive the per capita risk allocation set forth in Government Code section 895.6.

Instead, the Parties agree that if one of them is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of this UA, the Parties' respective pro-rata shares in satisfaction of the judgment will be determined by applying principles of comparative fault.

13.3 Each Party represents and warrants that it has full power and authority to enter into this UA, and that its representative who signs this UA has the authority to bind such Party to this UA. Any waiver or failure to enforce any provision of this UA on one occasion will not be deemed a waiver of any other provision or of such provision on any other occasion. If any part of this UA is held unenforceable, all other parts remain enforceable. The Parties shall attempt in good faith to resolve informally and promptly any dispute that arises under this UA. This UA shall be governed by the laws of the State of California, without regard to its conflict of law provisions.

13.4 This UA, including its exhibits and attachments, contains the entire and complete understanding of the parties hereto and supersedes any and all other previous or contemporaneous agreements, representations, and warranties, whether oral or written. Court and Agency may amend this UA by mutual consent, in writing, at any time. References to and mentions of the word "including" means "including, without limitation." Section headings are for reference and convenience only and shall not be considered in the interpretation of this UA.

The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
8 | Page
Superior Court of California, City of Madera
County of Madera
BY: BY:
(Authorized Signature) (Authorized Signature)
Adrienne Calip Dino Lawson
(Printed Name) (Printed Name)
Court Executive Officer Chief of Police
(Title) (Title)
(Date) (Date)
The Superior Court of California, County of Madera
Justice Partner Portal Acceptable Use Policy
9 | Page

EXHIBIT A

JUSTICE PARTNER PORTAL ACCESS REQUEST FORM
SUPERIOR COURT OF CALIFORNIA • COUNTY OF MADERA

JUSTICE PARTNER PORTAL ACCESS REQUEST FORM
Agency Name or Law Firm Name:

Request Type First Name Last Name Email Address

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 15.

Once this form is complete and signed,
please scan and e-mail it to the Portal
Aministrator at [email protected]
Agency Chief, Attorney, or Designee Signature
Date:

Agency Chief, Attorney, or Designee Name (Print)
Agency Chief, Attorney, or Designee Email Address
Phone Number to Verify
Date Requested:

Role

14. By signing this agreement, I confirm my understanding that access to electronic records via the Justice Partner Portal ("Portal") is subject to the terms and conditions of the Justice Partner Portal Acceptable Use Policy ("Policy"). I certify that I have advised all employees noted above that pursuant to Penal Code Sections 13302 and 13303, any person who knowingly furnishes information other than as authorized by law is guilty of a misdemeanor.

Our agency will only access the Portal for work-related purposes, and the Court may suspend or terminate my access pursuant to the provisions outlined in Section 11 of the Policy.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive RECOMMENDATION:

Adopt a Resolution making a finding of emergency relating to sewer failures on the sewer main at Avenue 13 and Granada Drive, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main SUMMARY:

On Monday, January 2, 2023, at approximately 2 PM, County staff identified an area where the roadway collapsed along the northern shoulder of Avenue 13 (Pecan Avenue), 30 feet west of Granada Drive, which is directly in line with the City’s sewer main that runs along Avenue 13 to the Wastewater Treatment Plant (WWTP). This type of collapse can be indicative of a pipeline break, resulting in soil washing away into the pipeline. Staff barricaded off the area and, concerned about heavy truck traffic loadings causing additional damage to the pipeline, alerted Madera County (the pipeline is located on County Right-of-Way) to close the road to traffic.

Due to the critical nature of the infrastructure and the immediate need to repair such infrastructure, the timing was of the essence on this project. On January 3, 2022, staff met with its consultant to consider options and, the following day, met with Floyd Johnston Construction's (FJC) representatives to review the site and map out a plan of action to repair the pipeline. The City engaged FJC under Public Contract Code section 22050, which allows the City Council to authorize the City Manager to enter into contracts for emergency work without engaging in competitive bidding. This allowed the Contractor to start work on this project immediately. Funds for the sewer repairs are included in the City’s Fiscal Year (FY) 2022/23 Sewer Budget.

Adoption of this resolution requires a 4/5 vote of the Council.

Council Meeting of: January 18, 2023
Agenda Number: D-1
DISCUSSION:

Based on the field observations, the pipe damage progressed at a greater rate than anticipated by City consultants. Following the failure of the pipe, staff inspected the area of concern with a Closed-Circuit Television Camera (CCTV). A 2-ft by 2-ft hole is evident in the video feed, which indicates the pipeline had developed a localized failure, allowing soil to discharge into the pipeline. This same area revealed significant additional concrete degradation in the CCTV videos that were conducted in 2020. The pipe is subject to high Hydrogen Sulfide (H2S) gas concentrations, which is a byproduct of the natural degradation process of raw sewage. This H2S gas has contributed to the pipe deterioration.

While the collapse was sudden, there have been concerns relative to the structural integrity of pipelines within the City. This concern was highlighted when there was a failure of a sewer pipeline on Schnoor Avenue in April 2016. On November 3, 2021, the City hired MKN and Associates (MKN) for professional engineering and construction management services for the Avenue 13 Interceptor Sewer Rehabilitation, City Project No. SS-00014 (“Project”). The Project consists of rehabilitating 24,570 Lineal Feet (LF) of 42-inch to 48-inch sanitary sewer. A portion of the sewer line is located along Schnoor Avenue, from Industrial to Almond Avenue. The remaining portion is on City easements south of Schnoor (Evapco & ADS property) and along Avenue 13, east of Road 25, leading to the City’s WWTP. These improvements were recommended as part of the condition assessment conducted to evaluate the overall condition of the pipeline. Video was conducted along the entire pipeline length, revealing significant degradation of the existing concrete pipeline structure. Council was provided with an update on this condition at its August 19, 2020, meeting. At this meeting, the project was amended into the Capital Improvement Program (CIP), and a budget was established for the preliminary engineering phase of the project.

It was not possible to definitively determine a definitive cause of the localized sewer main failure.

The pipe, as a whole, has been identified as having substantially reduced wall thickness on the upper roof portions of the pipe wall and exposed steel reinforcement, which could lead to eventual collapse. Outside factors, such as an additional surcharge of the pipeline during heavy rain events, accelerated the chances of a failure as the pipeline collapse occurred at the tail end of a sustained storm event. Moreover, it appears that a vehicle may have driven through the road closure contributing to the line’s failure.

On December 27, 2022, severe winter storms related to a series of atmospheric river systems struck California, bringing high winds, substantial precipitation, and river and urban flooding.

Some of the flooding caused by this storm event may have caused floodwater infiltration into the City’s sewer system. This excess flood water may have contributed to the surcharge on the sewer pipeline.

On January 4, 2022, due to this severe weather event, the State of California declared a State of Emergency to exist throughout California. A copy of this proclamation is shown in Attachment No. 4.

FJC was contacted on January 4, 2023, to immediately start work on replacing approximately 77 linear feet of sewer main between manholes and the repair of the roadway. FJC is a Licensed General Contractor based in Clovis with multiple years of experience installing large, complicated underground pipelines utilizing bypass pumping in the Central Valley, both of which are required for this repair. The contractor has worked extensively for other municipalities in the Central Valley and was recommended by the City’s design consultant.

On January 9, 2023, City crews assembled and utilized City owned trailer-mounted by-pass pumps for pumping the sewage past the line break. As the sewage flow was greater than the pumps could accommodate, staff also rented two bypass pumps from Rain for Rent that were sized to handle the maximum sewage flow of the system. Combined, the four pumps have managed to pump nearly five million gallons of sewage daily. City crews also maintained 24-hour pump watch over the pumping operation until, approximately three days after the start of emergency work, FJC could mobilize a separate pump system and assume pumping duties.

Staff requests that an emergency action in accordance with Public Contract Code 22050 be declared, allowing staff to continue with an accelerated repair and construction. Such a declaration would enable staff to perform these tasks and forego the steps typically required for advertisement and award under the requirements of the Public Contract Code.

The remainder of the Avenue 13 project is on track for construction this summer. MKN submitted 30 percent design drawings to the City in December. They will need to be modified to reflect this emergency replacement.

FINANCIAL IMPACT:

The quote from FJC was $394,245 to repair the pipeline and bypass pumping, and a budget estimate for traffic control of $35,000 for a total cost of $429,245. The cost estimate does not include relocating utilities, assisting PG&E in relocating power poles, and any issues concerning the adjacent railroad line.

The cost for rental of the Rain-for-Rent by-pass pumps is estimated at $15,000. The cost of repair to the street utilities, including AT&T cable, PG&E electrical and gas lines, Railroad electrical lines, and City water line, are unknown at this time. City Council will be notified of project costs as they occur and are identified. Table 1 identifies the project cost.

Table 1: Estimated Emergency Repair Costs
Item Responsible Party Cost
Repair the pipeline, and bypass pumping FJC $394,245
By-pass pump rental for initial 72 hours Rain-for-Rent $15,000 Traffic Control FJC $35,000
Street repair, AT&T, PG&E, railroad lines, water, etc. City/FJC Unknown It is anticipated that the cost of emergency repairs and bypass pumping will be applied to the Sewer Fund.

On December 7, 2022, the City received $5 million from the California State Budget under Assembly Bill 179, which designated these funds for the Avenue 13 Sewer Trunk Main Rehabilitation Project.

In addition, through the efforts of Congressman Costa, the Avenue 13 Sewer Trunk Main Rehabilitation Project also received $3.5 million funding level in the Consolidated Appropriations Act of 2022 (P.L. 117-103).

ALTERNATIVES:

Given that emergency repairs have commenced, there are not likely any reasonable options to be considered.

ATTACHMENTS:

1. Resolution

2. Location Map

3. Photos

4. Proclamation of a State of California Emergency
ATTACHMENT 1
Resolution
RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING A FINDING OF EMERGENCY RELATING TO SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 AND GRANADA DRIVE,

AFFIRMING THE EMERGENCY ACTIONS TAKEN BY THE CITY MANAGER TO

MAKE EMERGENCY REPAIRS ON THE SANITARY SEWER MAIN, AND

RATIFYING THE AWARD OF EMERGENCY CONTRACTS WITHOUT

COMPETITIVE BIDDING FOR THE EMERGENCY REPAIRS ON THE SEWER MAIN
WHEREAS, Public Contract Code Section 220250 provides that in the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

WHEREAS, Public Contract Code further provides that before a governing body takes any action as set in the recital hereinabove, it shall make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

WHEREAS, pursuant to Public Contract Code Section 1102 an “emergency,” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

WHEREAS, the sewer main located at Avenue 13 and Granada Drive is the sole sewer main that conveys all City sewerage to the City’s Wastewater Treatment Plant; and WHEREAS, the sewerage main collapsed on January 9, 2023 resulting in sewerage flows backing up into the City system and requiring operators to install temporary by-pass pumps in order to pump the sewerage past the localized line break and to maintain by-pass pumping continuously on a 24-hr basis at all hours until the repair is complete; and WHEREAS, the sewer main services the entire City and failure of the pipeline, without the by-pass pumping, would result in a large sanitary sewer overflow; and WHEREAS, sanitary sewer overflows over 1,000 gallons will result in a Notice of Violation from the California Water Board per Water Quality Order 2006-0003-DWQ; and WHEREAS, the repairs necessary are described as follows: provide traffic control, pump out and bypass the area of main collapse, remove, and replace the main at the line break, secure and repair all damaged utilities in conflict at the location including Pacific Gas and Electric Electrical and Gas service, AT&T phone lines, Railroad crossing control, City water lines, backfill and sewer main, repair damage to street and demobilize; and WHEREAS, the City of Madera contracted with Floyd Johnston Construction to make the necessary repairs located at 2301 Herndon Avenue, Clovis, CA 93611 in the amount of $394,245 for basic work and an additional $35,000 for traffic control for a total cost of $429,245; and WHEREAS, the City of Madera contracted with Rain for Rent to provide temporary pumps to provide by-pass pumping of the sewage located at 21500 Manning Avenue, San Joaquin, CA 93660 in the estimated amount of $15,000; and
WHEREAS, the City crews also worked overtime to maintain the sewer pumps and to provide Construction Management for this project; and
WHEREAS, in accordance with Madera City Code Section 3-2.04, the City Manager has provided a detailed staff report setting forth the specific facts establishing the emergency, why the emergency did not permit a delay resulting from a competitive solicitation for bids, and why his actions were necessary to respond to the emergency associated with the aforementioned repairs as well as on the costs associated with the repairs; and WHEREAS, it is highly likely that failure to immediately make the required repairs will result in danger to the health, safety, and welfare of the City residents, members of the public, and/or public facilities; and
WHEREAS, the City Council has considered the written report and verbal report of the City Manager at a regular meeting and determined that the facts and circumstances are such that emergency repairs were and are needed.

NOW, THEREFORE the City Council resolves as follows:

1. The staff report regarding this resolution and the recitals herein are incorporated herein by reference.

2. The repairs described in the recitals and staff report constitute an emergency requiring the need to take immediate action and require procurement of necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

3. The “emergency” described in this resolution meets the requirements as set forth in the Public Contract Code as it constitutes a sudden, unexpected occurrence that posed a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

4. The Council finds the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action was and d is necessary to respond to the emergency.

5. The City Council ratifies the emergency action taken by the City Manager, including the award of an emergency contract to Floyd Johnston Construction without competitive bidding for the emergency repairs.

6. Upon completion of the aforementioned repair work, any other work shall be made through a competitive bid process as required by the Madera City Code and Public Contract Code.

7. The City Council hereby directs the City Manager to make status reports at each regularly scheduled Council meeting, pursuant to Section 22050 of the Public Contracts Code until the repairs have been completed.

8. This Resolution shall become effective upon adoption. ***********
ATTACHMENT 2
Location Map

ATTACHMENT 3
Photos

ATTACHMENT 4
Proclamation of a State of California Emergency

EXECUTIVE DEPARTMENT

STATE OF CALIFORNIA

PROCLAMATION OF A STATE OF EMERGENCY
WHEREAS beginning December 27, 2022, severe winter storms related to a series of atmospheric river systems struck California, bringing high winds, substantial precipitation, and river and urban flooding; and WHEREAS it is forecasted that additional and continuing storms related to this series of atmospheric river systems threaten California, bringing heavy rainfall, expected flooding, strong winds and wind gusts, falling debris, downed trees, and widespread power outages; and
WHEREAS in preparation for the forecasted storms, multiple California Conservation Corps flood fight crews, fire swift water rescue, and urban search and rescue teams have been strategically prepositioned for emergency response; sandbags have been made available throughout the State; and shelters are opening for displaced individuals; and
WHEREAS these storms forced the closure and caused damage to highways and roads, as well as caused levee and culvert failures, and mandatory evacuations in severely impacted counties, and such impacts will likely continue to be caused by the forecasted storms; and WHEREAS these storms threatened and continue to threaten critical infrastructure, movement of resources, burn scars from recent wildfires potentially causing mud and debris flows; resulted in and threaten power outages to thousands of households and businesses; and caused and continue to threaten river and urban flooding due to excessive and prolonged rainfall; and
WHEREAS due to the series of atmospheric river systems continuously impacting counties throughout the State, the counties have not had time to mitigate the cascading impacts of these storms; and
WHEREAS under the provisions of Government Code section 8558(b), I find that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS under the provisions of Government Code section 8558(b), I find that the conditions caused by these storms, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single local government and require the combined forces of a mutual aid region or regions to appropriately respond; and WHEREAS under the provisions of Government Code section 8625(c ), I find that local authority is inadequate to cope with the magnitude of the damage caused by these storms; and
WHEREAS under the provisions of Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of these storms.

NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code section 8625, HEREBY PROCLAIM A STATE OF EMERGENCY to exist throughout California.

IT IS HEREBY ORDERED THAT:

1. All agencies of the state government utilize and employ state personnel, equipment, and facilities for the performance of any and all activities consistent with the direction of the Office of Emergency Services and the State Emergency Plan. Also, all residents are to obey the direction of emergency officials with regard to this emergency in order to protect their safety.

2. The Office of Emergency Services shall provide assistance to local governments, if appropriate, under the authority of the California Disaster Assistance Act, Government Code section 8680 et seq., and California Code of Regulations, Title 19, section 2900 et seq.

3. As necessary to assist local governments and for the protection of public health and the environment, state agencies shall enter into contracts to arrange for the procurement of materials, goods, and services necessary to quickly assist with the response to and recovery from the impacts of these storms. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, are suspended to the extent necessary to address the effec ts of these storms.

4. Any fairgrounds the Office of Emergency Services determines suitable to assist individuals impacted by these storms shall be made available to the Office of Emergency Services pursuant to the Emergency Services Act, Government Code section 8589. The Office of Emergency Services shall notify the fairgrounds of the intended use and may immediately utilize the fairgrounds without the fairground board of directors' approval. ·

5. The California Department of Transportation shall formally request immediate assistance through the Federal Highway Administration's Emergency Relief Program, United States Code, Title 23, section 125, in order to obtain federal assistance for highway repairs or reconstruction.

6. The California National Guard may be mobilized under Military and Veterans Code section 146 to support disaster response and relief efforts, as directed by the Office of Emergency Services, and to coordinate with all relevant state agencies and state and local emergency responders and law enforcement within the impacted areas. Sections 147 and 188 of the Military and Veterans Code are applicable during the period of participation in this mission, exempting the California Military Department from applicable procurement rules for specified emergency purchases, and those rules are hereby suspended.

7. Any state-owned properties the Office of Emergency Services determines suitable for staging of debris as a result of these storms shall be made available to the Office of Emergency Services for this purpose in accordance with Government Code section 8570.

8. Drivers may exceed the hours-of-service limits specified in California Vehicle Code section 34501.2 and California Code of Regulations, Title 13, section 1212.5 while operating a vehicle engaged in fuel transportation in support of emergency relief efforts, subject to the following conditions:
a. Motor carriers or drivers currently subject to an out-of-service order are eligible for the exemption once the out-of-service order expires or when they have met the conditions for its rescission.
b. In accordance with Section 1214, Title 13, California Code of Regulations, no motor carrier operating under the terms of this Proclamation will require or allow an ill or fatigued driver to operate a motor vehicle. A driver who notifies a motor vehicle carrier that they need immediate rest shall be given at least ten consecutive hours off-duty before being required to return to service.
c. Drivers shall maintain a driver's record of duty status, regardless of number of hours worked each day. These records shall be prepared, submitted, and maintained as required by Section 1213, Title 13, California Code of Regulations.

9. Consistent with Parts 390 and 395, Title 49, Code of Federal Regulations, drivers may exceed the hours-of-service limits specified while operating a vehicle engaged in fuel transportation in support of emergency relief efforts. These waivers shall be in effect for the duration of the driver's direct assistance in providing emergency relief, or thirty (30) days from the date of this Proclamation, whichever is less.
1O. In order to allow out-of-state contractors and other utilities driving their own vehicles to provide mutual aid assistance for the restoration of electrical power within the counties impacted by these storms, applicable provisions of the Vehicle Code including, but not limited to, Vehicle Code section 34620 requiring a motor carrier permit [licensing] and imposition of certain fees, are suspended for motor carriers providing such assistance. Also, the requirements for motor carriers and drivers in Vehicle Code sections 1808.1 [pull-notice program that checks for driver's license violations], 27900 [display name on vehicle], 27901 [size and color of display name on vehicle], 34505.5 [requirement to have been inspected within 90 days], and 34501.12 [requirement to set up home base in California] are suspended while providing mutual aid assistance for the emergency restoration of services.

I FURTHER DIRECT that as soon as hereafter possible, this Proclamation be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Proclamation.

This Proclamation is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.

IN WITNESS WHEREOF I have
hereunto set my hand and caused
the Great Seal of the State of
California o be affixed this 4th day
of Januari 2023.

ATTEST:

SHIRLEY N. WEBER, Ph.D.

Secretary of State

REPORT TO THE CITY COUNCIL

AS THE SUCCESSOR AGENCY

OF THE FORMER MADERA

REDEVELOPMENT AGENCY
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Actions Related to Successor Agency Annual Budget Reporting to the Department of Finance:
1) Adopt a Resolution Adopting the Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2023 to June 30, 2024, for the City of Madera as the Successor Agency of the Former Madera Redevelopment Agency of the City of Madera,and 2) Adopt a Resolution Approving the Administrative Budget for the City of Madera as the Successor Agency of the Former Madera Redevelopment Agency of the City of Madera for the Period of July 1, 2023 – June 30, 2024
RECOMMENDATION:

Staff recommends that the City Council as the Successor Agency adopt resolutions approving the Recognized Obligation Payment Schedule and Administrative Budget for the period of July 1, 2023 to June 30, 2024 and authorize the City Manager to present the ROPS to the Countywide Oversight Board for its consideration and approval.

SUMMARY:

The ROPS sets forth the enforceable obligations of the Successor Agency. The Successor Agency can only make payments on those enforceable obligations listed on a ROPS approved by both the Countywide Oversight Board and the Department of Finance (DOF). The Successor Agency is not authorized to make any payments for obligations not listed on an approved ROPS.

Once the City Council as the Successor Agency approves the ROPS, it is submitted to the Countywide Oversight Board for approval, and it is transmitted by the Successor Agency to the Department of Finance for its review and approval.

Successor agencies shall submit an approved annual ROPS to the Department Finance and the Madera County Auditor Controller (CAC) by February 1, 2023 for the upcoming fiscal year. The Department of Finance will make its determination by April 15, 2023.

The Dissolution Act also requires successor agenciesto prepare an administrative budget to be submitted to the Countywide Oversight Board for approval.

Meeting of: January 18, 2023
Agenda Number: D-2
to the former Madera
Redevelopment Agency
DOF is responsible for implementation of the RDA dissolution statutes, (AB)x1 26, AB 1484, AB 471, and SB 107, and oversees the winding‐down of the successor agencies.

DISCUSSION:

Recognized Obligation Payment Schedule
The deadline established pursuant to AB 1484 to submit the July 1, 2023 to June 30, 2024 ROPS to the CAC and the DOF is February 1, 2023. The City of Madera Successor Agency’s Annual ROPS and Administrative Budget is scheduled for adoption at a Special Meeting of the Oversight Board to be held later this month. Upon approval, the ROPS will be forwarded to the Department of Finance and Madera County Auditor.

Per Health and Safety Code Section 34177(m), a penalty of $10,000 per day may be issued if the ROPS is not received by the DOF by February 1, 2023.

Administrative Budget
ABx1 26 and AB1484 provide for an administrative cost allowance funded from property tax to pay for certain costs incurred for winding down the affairs of redevelopment agencies. We are limited to $250,000.00 per year. Administrative costs are allocated to both the property tax administrative allowance and project bond funds. Administrative costs are those necessary to carry out enforceable obligations. Per 34179(h)(B), the Successor Agency is not required to submit the Administrative Budget for Department of Finance’s approval.

FINANCIAL IMPACT:

Adoption and transmittal of the ROPS is required to receive money from the Redevelopment Property Tax Trust Fund (RPTTF) to pay ongoing bond payments and other enforceable obligations of the former Redevelopment Agency.

ALTERNATIVES:

Do not adopt the resolutions approving the ROPS and Administrative Budget and provide alternate direction to staff. Due to time constraints, this may result in penalty of $10,000 per day.

ATTACHMENTS:
1) Resolution Approving Successor Agency ROPS
Exhibit A ‐ Madera Recognized Obligation Payment Schedule– ROPS Detail 2) Resolution Approving the Successor Agency Administrative Budget Exhibit A – Administrative Budget Detail
ATTACHMENT 1
RESOLUTION NO. SA 23‐

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AS THE SUCCESSOR

AGENCY OF THE FORMER MADERA REDEVELOPMENT AGENCY OF THE CITY OF

MADERA, ADOPTING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) 23‐24 PURSUANT TO SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY CODE FOR FISCAL YEAR 2023‐2024 FOR THE PERIOD OFJULY 1, 2023 THROUGH JUNE 30, 2024
WHEREAS, in connection with the approval and adoption of the State Budget for Fiscal Year 2011‐2012, the California Legislature adopted, and the Governor signed, ABx1 26 (the “Dissolution Act”), which, after the California Supreme Court’s ruling on December 29, 2011, has had the effect of dissolving all redevelopment agencies in the State of California; and WHEREAS, the City of Madera has accepted the designation as the Successor Agency (“Agency”) as that term is defined in the Dissolution Act, which has been authorized to wind down the business of the former Madera Redevelopment Agency; and
WHEREAS, Section 34177 (a)(1) of the California Health and Safety Code (added by the Dissolution Act) required that each redevelopment agency adopt a Recognized Obligation Payment Schedule (ROPS) for payments the redevelopment agency was obligated to make; and WHEREAS, Section 34177(o) (1) of the California Health and Safety Code requires the Agency to prepare the Recognized Obligation Payment Schedule (ROPS) in a format provided for by the Department of Finance for the approval of the Oversight Board and Department of Finance; and WHEREAS, the Agency reserves the right pursuant to HSC section 34177 (o) (1) (E) to amend the Recognized Obligation Payment Schedule (ROPS) for approved enforceable obligations as needed and is due to Finance no later than October 1.

NOW, THEREFORE the City Council of the City of Madera as the Successor Agency to the former Madera Redevelopment Agency of the City of Madera hereby finds, determines, resolves and orders as follows:

1. The recitals listed above are true and correct.

2. The Agency hereby approves and adopts the Recognized Obligation Payment Schedule 23‐24 for the period July 1, 2023 through June 30, 2024 attached hereto as ExhibitA.

3. The Agency authorizes and directs the City Manager to:
(a) Present a copy of the adopted Recognized Obligation Payment Schedule 23‐24 for the period July 1, 2023 through June 30, 2024 to the Countywide Oversight Board for approval.
(b) Transmit a copy of the adopted Recognized Obligation Payment Schedule 23‐24 for the period July 1, 2023 through June 30, 2024 by mail or electronic meansto the State Department of Finance, the State Controller, Madera County Administrator and Madera County Auditor‐Controller.
(c) Post the Recognized Obligation Payment Schedule 23‐24 for the period July 1, 2023 through June 30, 2024 on the City’s website.

4. The Agency designates the City Manager as the individual to whom the Department of Finance may make requests for information and who shall provide the department with his telephone number and email address for purposes of communication.

5. This resolution is effective immediately upon adoption. * * * * * *
Exhibit A ‐ Madera Recognized Obligation Payment Schedule– ROPS Detail Madera City ROPS 2023‐24 Annual
Item # Obligation Name Obligation Type
Agreement
Execution
Date
Agreement
Termination Payee Description
Total
Outstanding
Obligation
Total
Requested
Funding
21 Property Management Property Maintenance 2/1/2008 9/10/2038 Various Vendors Facility and Lot maintenance - ‐
54 SA Admin Costs Admin Costs 1/1/2012 9/10/2038 Successor Agency Administrative Costs 4,250,000 250,000 75 Project Operations Project Management Costs 1/1/2012 9/10/2038 Various Vendors Contract Services - ‐
76 Project Operations Project Management Costs 1/1/2012 9/10/2038 Various Vendors PG&E, application, Consultants - ‐
77 Project Operations Project Management Costs 1/1/2012 9/10/2038 Various Vendors Consultants, Professionals - ‐
78 Project Operations Project Management Costs 1/1/2012 9/10/2038 Various Vendors Other Materials, Supplies - ‐
83 SA Project Employee Cost Project Management Costs 1/1/2012 9/10/2038 Personnel Staff Project Management - ‐
85 Property Maintenance 428 Yosemite Property Maintenance 1/1/2012 9/10/2038 Various Vendors Property Maintenance 428Yosemite ‐ ‐
86 Property Maintenance 120 N. E St. Property Maintenance 1/1/2012 9/10/2038 Various Vendors Property Maintenance 128 N E St ‐ ‐
95 Property Maintenance 5 E. Yosemite Property Maintenance 1/1/2012 9/10/2038 Various Vendors Property Maintenance 5 EYosemite ‐ ‐ 152 Reserve ‐Surety Bond Reserves 9/15/2014 9/1/2038 BAM – Build America Surety
Debt Service ‐ Reserve
- -
154 Adelaide Subdivision Bond Funded Project ‐ Pre‐2011 6/10/2015 6/30/2019 Blair Church & Flynn Engineering and design services - -
156 Adelaide Subdivision Bond Funded Project ‐ Pre‐2011 1/15/2016 6/30/2019 unknown Construction of infrastructure 1,598,478 1,598,478 157 Adell Street Imp Project Bond Funded Project ‐ Pre‐2011 6/15/2016 6/30/2019 unknown Street Improvements 2,000,000 2,000,000 163 E. Yosemite lot development Bond Funded Project ‐ Pre‐2011 7/1/2017 6/30/2018 unknown Offsite improvements 550,970 550,970 165 2018A Tax Allocation Refunding Bonds Bonds Issued on or Before12/31/10 6/28/2018 9/1/2038 Bank New York Mellon Refunding bonds issue to fundRDA projects
28,705,000 2,303,651
166 2018B Tax Allocation Refunding Bonds Bonds Issued on or Before 12/31/10
6/28/2018 9/1/2025 Bank New York Mellon Refunding bonds issue to fund RDA projects 1,435,000 550,895
167 2018 Series Trustee Fee, Arbitrage, Out of
Pocket
Fees 6/28/2018 9/1/2038 Bank New York Mellon Trustee Fees, Disclosure Rprt, Bond Council 105,000 20,000
168 2018 Series Continuing Disclosure Fees 10/10/2018 9/1/2038 Fraser & Associates Continuing Disclosure per BondRequirements
60,000 5,000
Totals 38,704,448 7,278,994
ATTACHMENT 2
RESOLUTION NO. SA 23‐

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AS THE

SUCCESSOR AGENCY TO THE FORMER MADERA REDEVELOPMENT AGENCY OF THE

CITY OF MADERA, APPROVING THE SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FOR JULY 1, 2023 THROUGH JUNE 30,2024
WHEREAS, in connection with the approval and adoption of the State Budget for Fiscal Year 2011‐2012, the California Legislature adopted, and the Governor signed, ABx1 26 (the “Dissolution Act”), which, after the California Supreme Court’s ruling on December 29, 2011, has had the effect of dissolving all redevelopment agencies in the State of California; and WHEREAS, the City of Madera has accepted the designation as the Successor Agency (“Agency”) as that term is defined in the Dissolution Act, which has been authorized to wind down the business of the former Madera Redevelopment Agency; and
WHEREAS, Section 34177(j) of the California Health and Safety Code (added by the Dissolution Act) requires the Agency to prepare and approve an Administrative Budget for administrative costs of the Agency for the upcoming fiscal year as provided in Section 34177 and submit to the Oversight Board for its approval.

NOW, THEREFORE the City Council of the City of Madera as the Successor Agency to the former Madera Redevelopment Agency of the City of Madera hereby finds, determines, resolves and orders as follows:

1. The recitals listed above are true and correct.

2. The Agency hereby approves the Administrative Budget for administrative costs for the period July 1, 2023 through June 30, 2024 attached hereto as ExhibitA.

3. The Agency authorizes and directs the City Manager to:
(a) Present a copy of the Administrative Budget for administrative costs for the period July 1, 2023 through June 30, 2024 to the Madera CountywideOversight Board for approval.
(b) Upon approval of the Countywide Oversight Board, transmit a copy of the Administrative Budget for administrative costs for the period July 1, 2023 through June 30, 2024 by mail or electronic means to the Madera County Auditor‐Controller.

4. This resolution is effective immediately upon adoption. * * * * * *

EXHIBIT A

SUCCESSOR AGENCY OF THE FORMER MADERA REDEVELOPMENT
AGENCY Administrative Budget FY 2023‐24
July 1, 2023 to June 30, 2024
RPTTF
Salaries & Benefits $ 200,000
M&O 50,000
TOTAL $ 250,000

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Grants Administrator
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update on the progress of the Madera Transit Plan and request approval to extend Phase 2 of the current agreement with the addition of Task 6 and Task 7 RECOMMENDATION:

Adopt a resolution approving Amendment No. 1 to the Agreement with WSP USA to include additional Tasks 6 and 7 for $78,945.99
SUMMARY:

During the Council meeting held on April 21, 2021, WSP USA, Inc. (Consultant) was awarded the service agreement for the development of the Madera Transit Plan – Service Assessment (MTP).

The purpose of the MTP is to evaluate the City’s transit system and devise operational and policy changes that will improve transit services. Goals include but are not limited to improving connectivity with other modes of transportation, enhancing systems to advance multi-modal transportation, improving efficiency and headway times through service evaluation, and redesigning and restructuring the City’s three fixed routes.

Due to the complexities of the project, staff requested approval to add a second phase to the contract with the Consultant. On July 20, 2022, Council approved Phase Two of the service agreement with the Consultant, which included Outreach and Implementation of the revised MTP.

Outreach was completed between last September through November and included six “pop-up events” and two community forums as follows:
 Madera County District Fair
 Booth at the Park/Old Timer’s Day Parade
Council Meeting of: January 18, 2023
Agenda Number: D-3
 Madera Community College
 Pan-American Center Presentation
 Pomegranate Festival
 On-board Survey
 Community forum at Madera County Transportation Commissions Conference Room  Community forum at City Hall Council of Chambers
The outreach events resulted in the following:
 Eight outreach events
 Distribution of 300 flyers (233 English and 67 Spanish)  Two Community Forums
o Four people attended the Community Forums in person, and three joined via Facebook Live.
o As of December 2022, the Facebook Live stream has been viewed 126 times in total
 72 surveys completed
 17 comment cards returned
As Phase Two of the plan evolved, it became increasingly apparent that the community desired a new bus stop at Walmart. As a result, two additional tasks were added to Phase Two. These include:
 Task 6: Walmart Bus Terminal Cost Estimate
 Task 7: Network Implementation
Combined, both tasks result in an increased cost of $78,945.99 (see Attachment B).

DISCUSSION:

The Madera Transit Plan – Services Assessment (MTP) was designed to contribute to the 2014 Regional Transportation Plan (RTP) goals and the regional 2017 Active Transportation Plan (ATP).

Prior to the MTP, comprehensive studies had not been completed. As a result, the City lacked the necessary information to effectively plan and invest capital dollars into the City’s transit system.

To address this, a Request for Proposals (RFP) for Transit Consulting Services was released and later awarded to WSP USA, Inc (Consultant) on April 21, 2021, in the amount of $100,000 through the Caltrans Sustainable Community Planning Grant for the development of the MTP.

The Madera Transit Plan - Services Assessment included:
 Facilitation of community forums and committee meetings  Compilation of survey results of community needs and transit deficiencies  Facilitation of stakeholder interviews and presentations  Cataloging, mapping, and inspecting all fixed route bus stops (including bike paths/lane accessibility)
 Confirmation of headways on all fixed routes
 Evaluation of current fixed routes deficiencies
 Recommendations for the redesign and restructuring of all fixed routes Council approved Phase Two of the MTP during the meeting held on July 20, 2022. Phase Two authorized WSP, USA Inc to perform Outreach and Implementation of Madera Metro’s newly designed fixed route system. Table 1 describes Phase One (Research and Development) and Phase Two (Outreach and Implementation) of the project.

Table 1: Madera Transit Plan – Current Status*
Description Status Cost
Phase One Research and development of guidelines and
principles, standardizing practices to enhance the
City Transit System, and recommendations for
redesigning and restructuring the City’s Transit
System.

Completed
July 2022
$100,000
Phase
Two
Implementation of the redesign and restructure
through public outreach, community
engagement, and Madera Metro’s newly
designed fixed route system.

Underway $87,391.24
Phase 2,
expanded
Addition of Tasks 6 & 7 This item $78,945.99
Total $266,337
*Current Agreement will sunset on April 31, 2023.

As part of Phase Two of the MTP, staff requested WSP develop conceptual design alternatives for a bus stop at Walmart. A cost estimate for these designs was separate from the original scope of work. Staff is proposing to amend Phase Two of the MTP agreement with the Consultant to include Task 6 – “Walmart Bus Terminal Cost Estimate”. Council approval will allow staff to continue efforts towards developing this bus stop.

Implementation of the revised Fixed-Route system was scheduled to go live in April 2023.

However, staff is proposing to postpone implementation until July 2023. This will allow staff to continue collaborating with WSP through the initial implementation period. After consulting with WSP, Task 7 – “Network Implementation” was developed to ensure a successful implementation of Madera Metro’s newly designed fixed route system. Task 7 expands on the implementation of the revised fixed route system.

Table 2 describes the proposed additions to Phase Two.

Table 2: Madera Transit Plan – Proposed Phase Two Additions Task 6 - Walmart Bus Terminal Cost Estimate Cost
Task 6.1 - Develop Walmart Bus Bay Cost Estimate $6,133.38 Task 6.2 - Walmart Bus Bay Cost Estimate Memorandum $6,133.38 Task 6.3 - Cost Estimate Meeting and Meeting Materials $7,630.11 Task 6 – Subtotal $19,896.87
Task 7 - Network Implementation
Task 7.1 - Graphic Development $18,628.09
Task 7.2 - Customer Communication and Outreach $4,071.02 Task 7.3 - Route Scheduling $28,562.94
Task 7.4 - Implementation Meeting and Meeting Materials $7,287.07 Task 7 – Subtotal $58,549.12
Other Direct Cost:

Travel $500
Total Cost $78,945.99
FINANCIAL IMPACT:

Transit services and personnel time is expended through Local Transportation Funds and other Transit-related budgets which are grant funded. The agreement with WSP USA, Inc would be paid using Transportation Development Act - State Transportation Assistance (TDA – STA) Funds.

ALTERNATIVES:

As an alternative, Council may:

1. Decline the recommendation and allow the current agreement to sunset on April 2023.

2. Direct staff to complete the competitive bidding process to implement Task 6 and Task 7 of Phase Two.

ATTACHMENTS:

1. Attachment A – Resolution Approving Amendment No. 1 – Madera Transit Plan – Phase Two
o Exhibit A to Resolution: Amendment No. 1, Phase Two Agreement between City and WSP USA, Inc

2. Attachment B – WSP USA, Inc. – Madera Transit Plan - Phase Two, Task 6 and Task 7 Cost Proposal (Referenced as EXHIBIT B.2 in Amendment No.1) RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH

WSP USA FOR THE OUTREACH AND IMPLEMENTATION OF PHASE TWO

OF THE MADERA TRANSIT PLAN OF THE MADERA METRO TRANSIT

SERVICE SYSTEM
WHEREAS, the City of Madera (City) and WSP USA, Inc (Consultant) reach on agreement for the completion of the Madera Transit Plan – Phase Two “Outreach and Implementation” on July 20, 2022; and
WHEREAS, the agreement is scheduled to expire April 30, 2023; and WHEREAS, the Parties wish to extend amend the agreement to expire on July 30, 2023 with the addition of Task 6 and Task 7; and
WHEREAS, the added amendment will increase the agreement cost by $78,945.99; and WHEREAS, the agreement between the City and Consultant for Phase Two will not exceed the amount of $166,337.23; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY the City Council of the City of Madera finds, determines, resolves and orders as follows:

1. The above recitals are true and correct.

2. The City Council approves Amendment No. 1 to the Agreement between the City and WSP USA, Inc for the Transit Planning Services of the Madera Transit Plan – Phase Two as set forth in Exhibit A attached to this resolution.

3. This resolution is effective immediately upon adoption. ***
Recorded at the Request of City of Madera
When Recorded Return to:

City of Madera
City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________________________________________ (Fee Waived Per Government Code Sections 27383 & 27388.1 (a)(2)(D). No fee due, no document tax due). R&T 11922 AMENDMENT NO.1 TO AGREEMENT TO THE AGREEMENT WITH WSP USA FOR THE

OUTREACH AND IMPLEMENTATION OF PHASE TWO OF THE MADERA TRANSIT PLAN OF THE

MADERA METRO TRANSIT SERVICE SYSTEM

RECITALS
WHEREAS, on July 20, 2022 the City of Madera (City) reached an agreement with WSP USA, Inc (Consultant) for the completion of the Madera Transit Plan – Phase Two “Outreach and Implementation” for a total of $87,391.24; and
WHEREAS, the agreement term is scheduled to expire April 30, 2023; and WHEREAS, the Parties wish to amend the agreement to expire on July 30, 2023 with the addition of Task 6 and Task 7; and
WHEREAS, the added amendment will increase the agreement cost by $78,945.99; and WHEREAS, the agreement between the City and Consultant for Phase Two will not exceed the amount of $166,337.23; and
WHEREAS, the Parties wish to enter Amendment No. 1 to as set forth herein.

AMENDMENT
SECTION 1. Section 5 of the Agreement entitled “Compensation”” is amended to read as follows:

The compensation for the work tasks itemized in EXHIBT B, “Phase II – Cost Proposal” is $87,391.24 (eighty-seven thousand three hundred and ninety-one dollars and twenty-four cents).

The compensation for the work tasks itemized in EXHIBIT B.2, “Phase II, Task 6 and Task 7 – Cost Proposal” is $78,945.99 (seventy-eight thousand nine hundred and forty-five dollars and ninety-one cents).

CITY and CONSULTANT agree on the rates shown in EXHIBIT B, “Phase II – Cost Proposal” and EXHIBIT B.2, “Phase II, Task 6 and Task 7 – Cost Proposal”, and agree that they will remain in effect until the date of the expiration of Agreement indicated in Section 11. It is understood and agreed by both parties that all expenses incidental to CONSULTANTS’S performance of services, including travel expenses, are included in the basic fee shown in EXHIBIT B and EXHIBIT B.2.

SECTION 2. Except as amended by this Amendment No. 1, all terms and conditions of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have executed or caused the extension to the Agreement to be executed as of the date and year written above.

CITY OF MADERA WSP USA, Inc. (CONSULTANT)
By: _________________________________ By: _________________________________ Santos Garcia, Mayor
Print Name: __________________________
Title: ________________________________
Date: _______________________________ Date: _______________________________ ____________________________________
Taxpayer ID Number
APPROVED AS TO FORM:

By: _________________________________
Hilda Cantú Montoy, City Attorney
ATTEST:

By: _________________________________
Alicia Gonzales, City Clerk

CITY OF MADERA

MADERA TRANSIT PLAN SERVICES

ASSESSMENT

ADDITIONAL SERVICES PROPOSAL

0 wsp.com

David Huff, Program Manager - Grants
City of Madera
205 W. 4th Street
Madera, CA 93638
Subject: Additional Services for the Madera Transit Plan Services Assessment Dear David:

The attached proposal has been prepared in response to the request for additional services for Phase II of the Madera Transit Plan Services Assessment. This proposal includes the following information:

1. Scope of Work

2. Project Schedule

3. Cost Estimate
We appreciate the opportunity to respond to this request and look forward to a successful working relationship with the City of Madera. If you have any questions or need additional information, please do not hesitate to contact me at 1 415 402 2280 or [email protected] Yours sincerely,
Lauren Tsoi
Northern California Planning Local Business Line Leader

Madera Transit Plan Services Assessment
Project No. 31000451
City of Madera
WSP
Page iii

TABLE OF

CONTENTS
1 SCOPE OF WORK.....................................................5 Task 6: Walmart Bus Terminal Cost Estimate......................................5 Task 6.1: Develop Walmart Bus Bay Cost Estimates.............................................................5 Task 6.2: Walmart Bus Bay Cost Estimate Memorandum .....................................................5 Task 6.3: Cost Estimate Meetings and Meeting Materials .....................................................5 Task 6 Deliverables ..................................................................................................................5 Task 7: Network Implementation ...........................................................5 Task 7.1: Graphics Development.............................................................................................6 Task 7.2: Customer Communication and Outreach................................................................6 Task 7.3: Route Scheduling .....................................................................................................6 Task 7.4: Implementation Meeting and Meeting Materials.....................................................6 Task 7 Deliverables ..................................................................................................................7 2 PROJECT SCHEDULE..............................................8 3 COST ESTIMATE ......................................................9 Page iv
TABLES
TABLE 1 PROJECT SCHEDULE.............................................................. 8 TABLE 2 PROJECT COST ESTIMATE.................................................... 9

Page 5 ends

1 SCOPE OF WORK
TASK 6: WALMART BUS TERMINAL COST ESTIMATE
As part of Phase II of the Madera Transit Plan Services Assessment, the City of Madera has requested WSP to develop conceptual alternatives for a bus terminal near Walmart. Providing a cost estimate for these alternatives was not listed in the original scope and has been identified as a necessary step to move forward with negotiations with Walmart for access to the requested locations.

TASK 6.1: DEVELOP WALMART BUS BAY COST ESTIMATES
WSP will work with the city to develop a cost estimate for the following agreed upon proposals:
• Six bus bays in the green space in between the Walmart and Cleveland Avenue • Two pull-in/pull-out bus spaces in the green space in between the Walmart and Cleveland Avenue • Three pull-in/pull-out bus spaces in the Walmart parking lot along Cleveland Avenue WSP will develop basis of estimate documents and establish an estimate format for the three proposals in Excel. High-level price estimates will be developed based on the designer/estimator take-offs and verification of prices for vendors/subcontractors for major items.

TASK 6.2: WALMART BUS BAY COST ESTIMATE MEMORANDUM
WSP will produce estimate deliverables for the three proposals and revise the estimates as necessary following review.

TASK 6.3: COST ESTIMATE MEETINGS AND MEETING MATERIALS
WSP will complete and administer all activities related to preparing and finalizing the materials that support the development of the cost estimates. This includes meeting with City of Madera staff up to three times to review the proposed cost estimates and determine necessary revisions.

TASK 6 DELIVERABLES
• Basis of estimate documents for each proposal
• Estimate format
• High-level price estimates for each proposal
• Up to three meetings with city staff to review estimates TASK 7: NETWORK IMPLEMENTATION
WSP will support the City of Madera with implementing the new network. Work tasks will include:
• Graphic development
• Customer communication and outreach
• Route scheduling

Page 6 ends

This task will overlap with Phase II, beginning in March 2023 and ending on July 31, 2023. Each deliverable detailed below will be created by WSP and sent to the city for review. All deliverables will be provided in both English and Spanish. WSP will provide all deliverables in electronic format. WSP will meet with the city no more than two times to discuss edits and revisions to the deliverables listed below.

TASK 7.1: GRAPHICS DEVELOPMENT
WSP will create four individual route maps and one full network map for the updated network and a brochure covering information for all four routes. WSP will deliver a digital version of the maps and brochure to the city for printing and distributing as necessary.

TASK 7.2: CUSTOMER COMMUNICATION AND OUTREACH
WSP will develop a rider guide to explain updates to the network and notify the public of the upcoming changes. The rider guide will be a one-page summary of changes to the network which can be distributed to various groups and organizations by the city prior to implementation.

WSP will also develop a template for a temporary sign to be posted at each bus stop in the network. This temporary sign will provide information on the date of new service and which routes will be serving the stop along with a QR code to access the project website for more information. The temporary signs will be put up then removed by the city prior to implementation.

Digital versions of the rider guide and temporary bus stop sign template will be sent to the city for printing and distribution as necessary.

TASK 7.3: ROUTE SCHEDULING
WSP will assist the city and MV in developing vehicle schedules for the new network. This process will include the following:

1. WSP will meet with MV to determine labor requirements (e.g., break periods) and other necessary information that will feed into the schedule development process including a review of the proposed routes to determine for each route the layover locations, key timepoints (e.g., timed transfer connections, class times at Madera Community College, shift times at hospital, etc.), and other considerations to be used in building vehicle schedules. WSP and the city will review the information from the step above and document the resource requirements available for the routes (e.g., peak and spare buses, annual vehicle hours, etc.).

2. MV will drive the new routes to determine run times (peak and off-peak).

3. WSP, with support as needed from MV, will create draft vehicle schedules for the new network to determine the resource requirements in comparison to present service.

4. MV will perform a run cut on the new network to determine operator headcount requirements and any premiums (e.g., overtime).

5. WSP, MV, and the city will meet to determine priorities and tradeoffs for the schedules (e.g., increased peak frequencies, expanded spans of service, more weekend service, etc.).

6. WSP will create new timetables and submit to the city and MV for review.

7. MV will perform field runs to test the new schedules.

8. WSP will make any necessary changes and submit a digital version of the timetables to the city for printing and distribution as necessary.

9. WSP will develop GTFS data and submit to the city.

TASK 7.4: IMPLEMENTATION MEETING AND MEETING MATERIALS
WSP will initiate weekly meetings running from April 2023 through the first week of implementation in July 2023. These meetings will include staff from the WSP project team, the city, MV, and any other necessary stakeholders.

Page 7 ends

TASK 7 DELIVERABLES
• Four individual route maps
• One network map
• One page rider guide
• Temporary bus stop sign template
• Up to two meetings with the city to review graphics
• Vehicle schedules and timetables for each route
• GTFS data for each route
• One meeting with MV to determine labor requirements
• One meeting with MV and the city to determine priorities and tradeoffs for the schedules • Weekly meetings with the city to discuss implementation updates

Page 8 ends

2 PROJECT SCHEDULE
Table 1 Project Schedule
Task Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Tasks 1-5: Phase II

6.1: Develop Walmart Bus Bay Cost Estimates

6.2: Walmart Bus Bay Cost Estimate
Memorandum

6.3: Cost Estimate Meetings and Meeting
Materials

7.1: Graphic Development

7.2: Customer Communication and Outreach

7.3: Route Scheduling

7.4: Implementation Meetings and Meeting
Materials
Task 6: Walmart Bus Terminal Cost Estimate
Task 7: Network Implementation
2022 2023
Tasks 1-5: Phase II

Page 9 ends

3 COST ESTIMATE
Table 2 Project Cost Estimate
*Please note that an updated hourly rate is used for Tasks 6 and 7 to reflect new salaries for 2023.

Task Total Cost

6.1: Develop Walmart Bus Bay Cost Estimates $ 6,133.38

6.2: Walmart Bus Bay Cost Estimate
Memorandum $ 6,133.38

6.3: Cost Estimate Meetings and Project
Materials $ 7,630.11
Task 6 Subtotal $ 19,896.87

7.1: Graphic Development $ 18,628.09

7.2: Customer Communication and Outreach $ 4,071.02

7.3: Route Scheduling $ 28,562.94

7.4: Implementation Meetings and Project
Materials $ 7,287.07
Task 7 Subtotal $ 58,549.12
Other Direct Costs: Travel $ 500.00
Total $ 78,945.99

Page 10 ends

Lauren Tsoi
Sr. Lead Consultant,
Transportation Planner
Ken Zatarain
Senior Planning
Manager
Erik Bird
Senior Transportation
Planner
Arturo Jacobo
Assistant Consultant
Spencer Jaeger
Assistant Planner
Joyce Lin
Civil Engineer
Hector Herrera
Project Accountant
David Tsao
Senior Supervising
Estimator
Marco Innao
Senior Transportation
Planner
Graphic Designer
G. Vivian
President/Project
Manager
D. Graham
Outreach Specialist
M. Hernandez
Intern
TOTAL
HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS $ Loaded Rate (2022): $ 224.51 $ 233.61 $ 141.14 $ 93.67 $ 107.12 $ 155.47 $ 122.78 $ 244.55 $ 181.28 $ 120.09 $ 328.65 $ 146.23 $ 51.11 Loaded Rate (2023): $ 234.61 $ 244.12 $ 147.49 $ 97.88 $ 111.94 $ 162.47 $ 128.31 $ 255.56 $ 189.44 $ 125.49 $ 328.65 $ 146.23 $ 51.11

6.1 24 24 6,133.38 $ $ 6,133.38

6.2 24 24 6,133.38 $ $ 6,133.38

6.3 15 20 4 2 41 7,630. $ 11 $ 7,630.11
15 20 4 50 89 19,896. $ 88 $ - $ 19,896.88

7.1 2 4 140 146 18,628. $ 09 $ 18,628.09

7.2 2 4 24 30 4,071. $ 02 $ 4,071.02

7.3 2 24 48 80 154 28,562. $ 94 $ 28,562.94

7.4 6 12 20 38 7,287. $ 07 $ 7,287.07
12 36 76 80 164 368 58,549. $ 12 $ - $ 58,549.12
27 36 96 4 50 80 164 457 78,446.00 $ $ - $ 78,446.00
OTHER DIRECT COSTS (Please Itemize)
1 Postage $ -
2 Printing/Reproduction $ -
3 Travel $ 500.00 $ 500.00 $ 500.00
$ - $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500.00 $ 500.00 TOTAL $ 6,334.59 $ 8,788.46 $ 14,659.52 $ - $ - $ 649.88 $ - $ 12,777.88 $ 15,154.98 $ 20,580.70 $ - $ - $ - 457 78,446.00 $ $ 500.00 $ 78,946.00 Task 6: Walmart Bus Terminal Cost Estimate
($) TOTAL LABOR($) OTHER DIRECT COSTS
TASKS

WSP USA INC VRPA

TOTAL HOURS

OTHER DIRECT COSTS SUBTOTAL
Develop Walmart Bus Bay Cost Estimates
Walmart Bus Bay Cost Estimate Memorandum
Cost Estimate Meetings and Project Materials

SUBTOTAL
Task 7: Network Implementation
Graphic Development
Customer Communication and Outreach
Route Scheduling
Implementation Meetings and Meeting Materials

SUBTOTAL

TOTAL HOURS
Ill
ltllll. 111 11111 1111

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
________________________________ Agenda Number: ___________ Grants Administrator
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment to Utilize the Remaining Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) Funds for Eligible Capital Projects within the City Transit and Fleet Maintenance
RECOMMENDATION:

Adopt a Resolution Approving the submission of a Corrective Action Plan (CAP) to the Department of Transportation to authorize the use of the remaining $839,556 PTMISEA Funds for other Eligible Capital Projects Within the City Transit and Fleet Maintenance Section SUMMARY:

The Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was created by Proposition 1B, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. Of the nearly $20 billion available to Transportation, $3.6 billion was allocated to PTMISEA to be available to transit operators over 10 years. PTMISEA funds may be used for the following:
 Transit rehabilitation
 Safety or modernization improvements
 Capital service enhancements or expansions
 New capital projects
 Bus rapid transit improvements, or
 Rolling stock (buses and rail cars) procurement, rehabilitation or replacement.

The final appropriation of program funds was made in the Fiscal Year 2014-15 State Budget, and consequently, the City received $2.2 million of PTMISEA Funds. Combined with $3.2 million of Federal Funds, these funds were used to construct Madera Transit Center. As part of the D-4
PTMISEA Grant Project Allocation Request, all funds were apportioned to be used towards the construction of the Madera Transit Center. In 2019, approval of the Budget Act allowed agencies to re-appropriate the remaining balances of PTMISEA funds a. It stipulated that all remaining PTMISEA funds must be encumbered and liquidated by June 30, 2023. Staff is requesting Council approval to amend the existing grant agreement to prevent the expiration of unused funds.

DISCUSSION:

Construction of the Madera Transit Center was completed in April 2020. Since then, some amenities and improvements have been added to the facility, such as a Transit Center Plaque and landscaping. Reconciliation of all expenses revealed the remaining PTMISEA balance of $839,556, which includes $104,662 of interest earned. The PTMISEA grant agreement only allows for construction or enhancement expenses at the Madera Transit Center. Council approval of the proposed amendment will enable staff to submit a Corrective Action Plan (CAP) to the Department of Transportation, amending the eligible use of the remaining PTMISEA balance.

Submission of a CAP is necessary to ensure the remaining PTMISEA balance is fully expended prior to June 30, 2023.

Staff understands the importance of utilizing all grant funds timely and has spent considerable time contemplating eligible uses of these funds. Staff examined specific criteria in developing the list of proposed expenditures. The requirements were based on what staff considers reasonable needs and improvements to the transit system. They include:
 Preventative maintenance needs specific to the fleet maintenance yard  Vehicle procurement to improve the current ADA/Paratransit service  Fixed route amenities to add or enhance bus shelters
 Madera Transit Center enhancements and modernization improvements at the Madera Intermodal Center.

All proposed expenditures are focused on improving the current transit system's overall presence, efficiency, and impact. Table 1 provides an overview of proposed projects by function, whereas Table 2 is a summary of proposed eligible projects developed by City staff that can be expended by June 30, 2023.

Table 1: List of Proposed Projects per Function
Preventative Maintenance $287,500
Vehicle Procurement $150,000
Fixed Route Amenities $241,765
Facility Improvements Madera Transit Center $75,000
Facility Modernization – Madera Intermodal Center $85,291 Total $839,556

Table 2: List of Proposed PTMISEA Expenditures (all costs are estimates) Preventative Maintenance
Proposed Expense Unit Cost Per Unit Total Unit Cost
4 Post Lift 2 $72,000 $144,000
HD Dual Wheel Lift 1 $4,000 $4,000
CNG Transfer Tank 1 $3,000 $3,000
Bay Exhaust Vents 1 $40,000 $40,000
On Vehicle Brake Lathe 1 $17,000 $17,000
Waste Oil Storage Tank 1 $3,700 $3,700
Parts Washer 1 $3,900 $3,900
Tire balancer 1 $13,000 $13,000
10-Ton Floor Jack 1 $5,800 $5,800
10 HP Air Compressor 1 $8,000 $8,000
Waste Oil Drain Caddy 1 $1,100 $1,100
Epoxy floor 1 $44,000 $44,000
Total Estimated Preventative Maintenance Cost $287,500
Vehicle Procurement
Bruan Voyager Mini-Van
(Support the City’s ADA/ Paratransit Service) 2 $75,000 $150,000 Total Vehicle Procurement Cost $150,000
Fixed Route Amenities
13ft – Transit Shelter 2 $16,800 $33,600
9ft – Transit Shelter 1 $13,500 $13,500
Transit Schedule Holders 120 $35,400 $35,400
Simme-Seat 30 $20,850 $20,850
Simme-Seat Dividers 10 $1,990 $1,990
Shelter Solar Lighting 57 $92,625 $92,625
Pole Mounted Solar Lighting 20 $30,600 $30,600
Outdoor Information Kiosk 6 $5,000 $30,000
Total Estimated Fixed Route Amenities Cost $241,765
Facility Improvements Madera Transit Center
Wayfinding Signage 1 1 $5,000
Awning 1 1 $60,000
Gate Repairs 1 1 $10,000
Total Facility Improvement Cost $75,000
Facility Modernization – Madera Intermodal Center*
*The dedicated PTMISEA allocated towards modernizing the Intermodal Center is subject to the approval of expenditures as outlined. The tentative amount anticipated is based on the proposed expenses and is approximately $85,291. Proposed modernization improvements may include exterior/interior paint, exterior lighting, asphalt, interior furniture, signage, window and door replacements, and outdoor seating. If approved, staff will leverage the remaining PTMISEA funds with the previously awarded apportionment of $288,000 through the Affordable Housing Sustainable Communities Grant.

FINANCIAL IMPACT:

Transit services, expenditures, and personnel time are expended through Local Transportation Funds and other Transit-related budgets, which are grant funded and have no financial impact on the general fund.

ALTERNATIVES:

As an alternative, Council may:

1. Decline the recommendation and direct staff to consider other possible uses for the remaining PTMISEA Funds.

ATTACHMENTS:

1. Attachment A – Resolution
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING SUBMISSION OF A CORRECTIVE ACTION PLAN (CAP) TO THE DEPARTMENT OF TRANSPORTATION TO AUTHORIZE THE

USE OF REMAINING PTMISEA FUNDS FOR OTHER ELIGIBLE CAPITAL

PROJECTS WITHIN THE CITY TRANSIT AND FLEET MAINTENANCE
DEPARTMENT.

WHEREAS, the Department of Transportation (DOT) Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was created by Proposition 1B; and
WHEREAS, $3.6 billion was allocated to PTMISEA to be available to transit operators over a 10-year period; and
WHEREAS, PTMISEA funds may be used for transit rehabilitation, safety or modernization improvements, capital service enhancements or expansions, new capital projects, vehicle procurements, rehabilitation, or replacement; and WHEREAS, the City was awarded $2.2 million to assist with the construction of the Madera Transit Center; and
WHEREAS, the City now has a balance of $839,556 PTMISEA Funds that must be expended by June 30, 2023; and
WHEREAS, the City is requesting Council to approve an amendment that would allow staff to utilize request authority from the Department of Transportation to use the remaining funds for other eligible capital projects within the City Transit and Fleet Maintenance Section.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA does hereby find, resolve, and order:

1. The above recitals are true and correct.

2. Council approves the submittal of Corrective Action Plan to the Department of Transportation to authorize the remaining balance of $839,556 PTMISEA Funds to be utilize for eligible capital projects, preventative maintenance, and transit vehicle procurement within the City Transit and Fleet Maintenance Department.

3. The City Manager or his designee is hereby authorized to execute all documents required for the submission of the CAP and acceptance and implementation of funds.

4. This resolution is effective immediately upon adoption. ****

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Dino Lawson, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment to existing Service Provider Agreement with O&E Transportation LLC relating to litter abatement in the Fresno River
RECOMMENDATION:

Adopt Resolution approving the First Amendment to the Service Provider Agreement with O&E Transportation LLC for additional services at a cost of $180,025 and an extension of the term through June 30, 2023
SUMMARY:

The City and O&E Transportation (O&E) entered into a service provider agreement on May 18, 2022, for services related to litter abatement in the Fresno River (River). The initial agreement was not to exceed $250,000. With total compensation to the service provider quickly approaching the ceiling outlined in the agreement, staff recommends City Council (Council) increase the agreement amount by $180,025. Additionally, the agreement term is set to expire on May 17, 2023, just before the end of the City’s 2022/23 Fiscal Year. It is recommended that the term of the agreement be extended to June 30, 2023.

DISCUSSION:

During the May 18, 2022, Council meeting, the City entered into an agreement with O&E to provide litter abatement services in the River. Since then, O&E has produced a work product that has met expectations of the agreement and expectations held by City staff. From July 1, 2022, to December 31, 2022, O&E has removed a total of 129.32 tons of waste and refuse from the River.

O&E spends five days a week removing waste from the River. They regularly collaborate with Code Enforcement to devise a clean-up schedule targeting known trouble areas or ones that emerge at random. A common challenge facing the efforts in the River is when O&E progresses in a particular location to have the same area become built up with additional refuse overnight.

Council Meeting of: January 18, 2023
Agenda Number: D-5
Should Council elect not to increase the total amount of the agreement the River will likely return to a precarious condition similar to what was found prior to the City’s most recent efforts.

Moreover, itshould be noted that while there are many benefits to having a clean river, including civic pride, it can reasonably be assumed that with the recent storms and increased water flows, water has flowed freely with minimal disruptions.

In addition, the agreement with O&E is set to expire on May 17, 2023. If Council approves the increase in the amount of the agreement, staff recommends extending the term through June 30, 2023. An extension would allow both parties to continue operating under the agreement if Council approves the recommended increased amount.

FINANCIAL IMPACT:

The requested action would not impact the City’s 2022/23 Operating Budget as staff anticipated and accounted for incurring this expense. While the funds were identified in the adopted budget, the agreement with O&E stipulated a finite dollar amount. Because the ceiling has been met, staff is requesting authorization to increase the agreement amount.

It should be noted that the City has been able to save money by utilizing funds the City received from the Clean California Local Grant Program (CCLGP). Council may recall that the City was awarded $832,350 through the CCLGP grant administered by Caltrans. Of that total grant funding, $200,000 were designated for use specific to litter abatement efforts in the River. Since July 2022, expenses incurred by O&E have been noted for reimbursement under the allowable grant expenses. The City has recently requested $80,625 in reimbursement requests and received the requested amount. A second reimbursement request is underway, with invoices still being reconciled, covering October – December 2022 services provided by O&E.

ALTERNATIVES:

Council may elect to keep the agreement amount the same; thus, ceasing any further work performed by O&E under this agreement and making a term extension unnecessary. Additionally, Council may request staff return with additional information.

ATTACHMENTS:

1. Resolution amending existing agreement with O&E

2. First Amendment
RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE FIRST AMENDMENT TO THE SERVICE PROVIDER

AGREEMENT WITH O&E TRANSPORTATION LLC FOR ADDITIONAL
SERVICES AT A COST OF $180,025 AND AN EXTENSION OF THE TERM THROUGH JUNE 30, 2023
WHEREAS, The City of Madera (City) sought assistance for litter abatement in the Fresno River; and
WHEREAS, On May 18, 2022, the City entered an agreement with Service Provider for litter abatement efforts in the Fresno River; and
WHEREAS, the Fresno River within the City limits is in dire need of continued litter abatement efforts; and
WHEREAS, the parties wish to extend the term of the agreement through June 30, 2022; and
WHEREAS, the total amount of the agreement shall be increased by $180,025 not to exceed $430,025; and
WHEREAS, the City and Service Provider have drafted an Amendment to the Service Provider Agreement that is in the best interest of both parties.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The First Amendment to Service Provider Agreement with Service Provider, a copy of which is attached hereto as Exhibit A, is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * *

FIRST AMENDMENT TO SERVICE PROVIDER AGREEMENT BETWEEN THE

CITY OF MADERA AND O&E TRANSPORTATION LLC
This FIRST Amendment to Service Provider Agreement between the City of Madera and O&E Transportation LLC (“First Amendment”) is made by and between the City of Madera, a California municipal corporation, (“City”) and O&E Transportation LLC (“Service Provider”)

RECITALS
WHEREAS, On May 18, 2022, the City entered an agreement with Service Provider for litter abatement efforts in the Fresno River; and
WHEREAS, Service Provider has complied with all provisions contained in the agreement; and
WHEREAS, the City has requested Service Provider continue performing work which requires an increase in the amount of the agreement and extension of the Term of Agreement; and
WHEREAS, the parties wish to amend the agreement by amending Term of Agreement and Compensation for Services.

AGREEMENT
In consideration of the recitals listed above and the mutual obligations of the parties herein, City and Service Provider agree that the Agreement dated May 18, 2022, and describes above shall be amended as follows:

1. Section 2 of the Agreement entitled “Commencement of Services; Term of Agreement” is amended by adding the following language to the first paragraph of that provision to read as follows:
“The Term of Agreement shall be extended to June 30, 2023, unless otherwise terminated earlier by one of the parties pursuant to Section 16 of this Agreement.”

2. The first sentence of Section 3 of the Agreement entitled “Compensation for Services” is amended to read as follows:
“The total amount of this Agreement shall not exceed four hundred thirty thousand twenty five dollars ($430,025).

3. This First Amendment to Service Provider Agreement for litter abatement in the Fresno River is effective January 18, 2023.

4. Except as set forth in this First Amendment, all terms and conditions in the Agreement shall remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement as follows.

CITY OF MADERA O&E Transportation LLC
By: By:

Santos Garcia, Mayor Oscar Ramirez, Owner
Date: Date:

ATTEST:
_______________________
Alicia Gonzales, City Clerk
APPROVE AS TO FORM:

Hilda Cantú Montoy, City Attorney

REPORT TO THE CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 18, 2023
Agenda Number:

Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on the City’s Cannabis Program
BACKGROUND:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

Per previous adopted ordinances staff has been working on the implementation of the City’s Cannabis Program. The following is an update of previous and future actions. ▪ The Council established a previous goal of awarding 6 standard or microbusiness cannabis business permits and 2 social equity cannabis business permits. ▪ City staff kicked off the process by holding 2 informational Zoom meetings and notified over 100 interested parties on a city listserv to notify them of the meeting. ▪ The application filing period opened on April 15, 2022 and the informational Zoom meetings were held on April 19 and April 21, 2022. Dozens of interested parties joined both meetings. The deadline to submit applications was June 20, 2022 Phase I application process
Phase I of the process involved city staff issuing zoning verification letters and answering further questions by email or phone. The city received twenty-six Standard and (2) Social Equity applications by the application deadline. Hdl verified applications for completeness and the application guidelines gave applicants 5 days to “cure” incomplete applications. After the completeness review and the 5-day cure period, all 28 applications were deemed complete.

E-1
Phase II application process
The 28 applications were scored by HdL pursuant to evaluation criteria in the application procedures and guidelines. Applicants had to score 90 percent or higher to be able to continue in the process. All but one of the 26 standard applications scored over 90 percent. Both social equity applicants scored over 90 percent.

All applicants were notified of their Phase II scores. The Application Guidelines state that the City will advance a minimum of 10 of the highest scored applications to a Phase III meeting. The guidelinesfurtherstate the City hasthe option of advancing more than 10 applicantsto the Phase III meeting. The City invited the top 18 scored Standard applicants and 2 Social Equity applicants to a future Phase III meeting by email and first class certified mail. Eight applicants were notified they would not be advancing to the Phase III meeting by email and first-class certified mail and were advised of their appeal rights.

Hearing Officer and Appeal Fee City Council Resolution
On October 19, 2022 the City Council adopted a Resolution establishing appeal fees for cannabis applicants appealing denied applications to an Administrative Hearing Officer and/or City Council. On November 16, 2022 the City Council appointed Summer L. Nastich, Attorney at Law as the City’s Cannabis Administrative Hearing Officer.

Phase III Meeting and Appeals Process
There will be 2 Phase III meetings that are anticipated to be held once those that were not invited to advance to Phase III exhaust their appeal rights. As of January 11, 2023, two appeals had been received by the City Clerk’s Office.

ALTERNATIVES:

This report is for informational purposes only.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Mayor’s Appointments to Outside Boards
RECOMMENDATION:

Approve a Minute Order Approving the Mayor’s Appointments to Outside Boards, Commissions, and Committees
DISCUSSION:

The Mayor is proposing appointments to the following boards and commissions as listed in Attachment A. Per the City Attorney, it is necessary for the Council to approve the Mayor’s appointments. This is based on Government Code Section 40605 states as follows:
“In general law cities where the office of mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute.”
FINANCIAL IMPACT:

There is no financial impact as Council members are provided a flat stipend and do not receive additional compensation for serving on additional boards, commissions, or committees.

ALTERNATIVES:

In the event the Council does not approve the appointments, the Mayor has the prerogative to make alternative appointments for submission to the Council at a future date.

E-2
ATTACHMENTS:

1. Mayor’s Appointments to Outside Boards Worksheet
2023 & 2024 Mayor’s Appointment Worksheet
Committee
2021 &2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
Central California Women’s Facility (CCWF) Citizens
Advisory Board
Councilmember
Evans
Councilmember
Villegas
Madera County Local Child Care and Development
Planning Council (LPC) Steering Committee
Councilmember
Villegas Councilmember Evans
Community Action Partnership of Madera Co. Inc.
(CAPMC)
Councilmember
Montes
Councilmember
Villegas
Madera County Economic Development
Commission (EDC) Mayor Garcia Councilmember Rodriguez
Madera County Transportation Commission (MCTC) Councilmembers Gallegos &
Rodriguez
Mayor Garcia
San Joaquin River Conservancy (SJRC) Mayor Garcia Councilmember Evans City Selection Committee – The Mayors of Madera and Chowchilla serve on this committee. The City Selection Committee is administered by the Madera County Clerk of the Board – The City Selection Committee meets as needed to make appointments to LAFCO and SJVAPCD Citizen Advisory Committee
Committee
2021 &2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
Local Agency Formation Commission (LAFCO)
Councilmember
Rodriguez
Councilmember
Montes
Effective 1/23/20-
1/31/24
San Joaquin Valley Air Pollution Control District
Citizen Advisory Board (SJVAPCD)
Appointments are made by the City Selection
Committee. Mayor makes recommendations
to the Committee.

SJVAPCD Special City Selection Committee - Valley-wide Special City Selection Committee is charged with making appointments of City representatives to the San Joaquin Valley Air Pollution Control District’s (SJVAPCD) Governing Board Committee
2021 & 2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
SJVAPCD Special City Selection Committee Councilmember
Gallegos
Councilmember
Montes
San Joaquin Valley Unified Air Pollution Control
District (SJVAPCD) Governing Board
Appointments are made by the SJVAPCD Special City Selection Committee (SJVAPCD Central Region-Small City Rotation)
Committee Information List
Central California Women’s Facility (CCWF) Citizens Advisory Board CCWF
Courtney Waybright, Community Resource Manager (A)
23370 Road 22, Chowchilla 93610
Phone: 665-5531, ext. 5104
[email protected]
Valley State Prison (VSP)
Tracy Costa, Community Resource Manager
21633 Ave. 24, Chowchilla 93610
Phone: 665-6100 ext. 5474
[email protected]
Meets 2nd Tuesday of the month at 3:00 p.m. virtually via Zoom San Joaquin River Conservancy
Vanessa Gavina, Staff Services Analyst
5469 E. Olive Ave., Fresno
Phone: 559-253-7324
[email protected]
Meets 3rd Wednesday at 10:00 a.m. March-October and 10:30 a.m. NovemberFebruary at Fresno Metropolitan Flood Control Office /Zoom Madera County Local Child Care and Development Planning Council (LPC) Steering Committee
Gabriela Maher, Administrative Assistant
Madera Co. Office of Education (MCOE)
1105 S. Madera Ave., Madera 93637
Phone: 559-673-6051/559- 662-3825
[email protected]
Meets quarterly at 11:30 a.m.-1:30 p.m. virtually via Zoom Local Agency Formation Commission (LAFCO)
Joann Zuniga, Administrative Assistant
Madera County
200 W. 4th Street
Phone: 559-675-7821
[email protected]

Each city appoints a primary member. Alternate is one appointment from either city. Meets on the 4th Wednesday at 6:00p.m. at Madera Co. Government Center Community Action Partnership of Madera Co. Inc. (CAPMC) Cristal Sanchez, Assistant to Executive Director
1225 Gill, Madera
Phone: 559-673-9173/559-675-5748
[email protected]
Meets 2nd Thursday at 5:30 p.m. at CAPMC Board Room
San Joaquin Valley Air Pollution Control District Citizen Advisory Board (SJVAPCD)
Adriana Myovich, Interim Deputy Clerk
1990 E. Gettysburg, Fresno
Phone: (559) 230-6010
[email protected]
City selection committee appointment. Informational Only.

Meets 1st Tuesday at 10:00 a.m. at Fresno Office/Zoom
Madera County Economic Development Commission (EDC)
Lois Leonard, Office Manager
2425 W. Cleveland Ave., Madera
Phone: 559-675-7768
[email protected]
Executive Committee meets monthly 2nd Wednesday at 3:00 p.m.

Commission meets quarterly 2nd Wednesday at 3:00 p.m. virtually via Zoom
SJVAPCD Special City Selection Committee
Adriana Myovich, Interim Deputy Clerk
Phone: 559-230-6038
[email protected]
The valley-wide Special City Selection Committee is charged with making appointments of city representatives to the SJVAPCD Governing Board.

Meets as needed at Fresno office/Zoom
Madera County Transportation Commission (MCTC)
Sheila Kingsley, Office Assistant
2001 Howard Rd., Ste. 201, Madera
Phone: 559-675-0721
[email protected]
Meets 3rd Wednesday at 3:00 p.m., MCTC Board Room/Zoom
San Joaquin Valley Unified Air Pollution Control District (SJVAPCD) Governing Board
Adriana Myovich, Interim Deputy Clerk
Phone: 559-230-6038
[email protected]
Meets the third Thursday at 9:00 a.m. at Fresno office/Zoom

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 18, 2023
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Support for local public health emergency declared upon closure of Madera Community Hospital (MCH)
RECOMMENDATION:

1. Receive informational update.

2. Adopt a resolution supporting Madera County’s declaration of a local emergency due to the public health risk involved with the closure of MCH.

3. Determine whether to participate in Madera County’s efforts to evaluate potential options for future hospital-level medical care in the County and direction to staff thereon.

DISCUSSION:

Upon the closure of MCH, Sherriff Pogue proclaimed a local state of emergency in his role as Director of Emergency Services for Madera County. The Madera County Board of Supervisors (MCBOS) ratified the Sherriff's action on January 3, 2023. At the MCBOS meeting on January 10, 2023, County staff received direction to study potential options and alternatives for provision of emergency and hospital medical services for the citizens of Madera. Staff recommends that the City Council (Council) support the County’s efforts through adoption of a formal resolution in support of the local emergency. In addition, staff is seeking direction from Council on the next steps regarding allocation of City resources to identifying and evaluating potential options to ensure Madera’s citizens are provided with hospital and emergency medical care services.

It should be noted that the local emergency is causing a regional effect. In addition to the Sherriff’s MCBOS action, on January 3, 2023 the Fresno County Board of Supervisors (FCBOS) also proclaimed the existence of a local emergency, partly due to the closure of MCH, which compounded an already over-extended public health crisis caused by ongoing COVID-19, flu, and respiratory illness outbreaks. Shortly thereafter, Congressman Costa and Congressman-elect Duarte co-authored a letter to the US Department of Health and Human Services and Centers for Medicare and Medicaid Services to highlight the dire situation and request that the agencies give E-3
the current medical crisis in Madera their full attention and evaluate options to provide emergency relief.

BACKGROUND:

During a Public Comment portion of the August 3, 2022, Council meeting, Madera Community Hospital (MCH) informed the Council of the financial hardship it faced as a result of operating during the COVID-19 pandemic and requested $1 million in American Rescue Plan Act (ARPA) to allow continued operations while its affiliation with St. Agnes Medical Center/Trinity Health was under consideration with the State Attorney General. Per MCH, it faced financial and operational strain exacerbated by the pandemic’s impacts. More specifically, per MCH, they have accrued millions in debt due to labor cost inflation, costly medications and treatments, and shouldering the cost of intensive care services during the pandemic. MCH’s high census of Medi-Cal patients and low reimbursement rates also contributed to significant, sustained losses over several years.

MCH entered into discussions of an affiliation agreement with Trinity Health/St. Agnes Medical Center to alleviate its financial burden and to provide continuity of care for its patients. Under State law, the affiliation agreement was subject to the California Attorney General’s approval.

In the interim, a meeting with various officials was held to identify alternative funding options, which included:
▪ State Senator Caballero
▪ Representative for State Assemblyman Frank Bigelow
▪ Representative for Congressman Jim Costa
▪ Representatives from the Department of Justice (DOJ)
▪ Madera County
▪ Mayor Garcia
▪ Hospital Board of Directors Deidre da Silva, Chair
▪ Hospital Chief Executive Officer Karen Paolinelli
▪ City Manager Arnoldo Rodriguez
During this meeting, it was identified that:
▪ MCH was owed $23 million from the State to which Senator Caballero’s office is intervening to expedite these funds.
▪ If additional funding was not received, MCH had funding to operate until mid-November. ▪ The requested allocation of $1 million from the City would have allowed the hospital to operate for an additional 1-2 weeks.
▪ Potential Federal Emergency Management Agency (FEMA) funding for COVID relief had not been previously sought by the hospital when these funds were made available for application. Congressman Jim Costa’s office recommended that MCH urgently apply, as the Hospital had not tapped into this funding source.

Recognizing the dire condition and immediate need for funding, State Senator Caballero and Assemblyman Bigelow secured $5 million in state funding to support MCH debt relief to ensure services continue without interruption or closure while the merger with the Trinity Corporation/St. Agnes Medical Center was under consideration. Additionally, MCH received a loan of $15 million from Trinity Health to ensure continued operations while the merger was under negotiation and state-review.

Subsequently, at Council’s direction, relief funding was revisited for further consideration on September 21, 2022, where MCH provided additional details that would justify the request for $1 million in ARPA funds. Considering that 100 percent of ARPA funds received by the City were previously allocated to the City’s Sewer and Water Enterprise Funds for public infrastructure projects to lower utility rates for all citizens at a public hearing in August 2021, and that any reallocation of monies would not sustain a long-term solution for MCH, Council elected to sponsor the MCH/Trinity Health affiliation with a Letter of Support in lieu of reallocating ARPA funding.

On December 15, 2022, Attorney General Rob Bonta conditionally approved the affiliation agreement between MCH and Trinity Health. Under the terms of the agreement, Trinity committed to the following:
▪ Making financing available up to $45 million for installing and implementing a new medical records system and providing seismic upgrades to the hospital; ▪ Spending $3 million per year on other necessary investments into the hospital, including equipment upgrades.

Under the terms of the conditional approval, the Attorney General required, among other things, that Trinity:
▪ Use commercially reasonable best efforts in good faith to maintain services at the Madera Community Hospital for five years;
▪ Accept price caps to ensure continued affordability for Madera residents; ▪ Ensure continued certification of the hospital as a Medi-Cal and Medicare facility; ▪ Provide charity care, financial assistance to patients, and community benefits; ▪ Comply with nondiscrimination rules in the provision of healthcare services; and ▪ Provide emergency reproductive healthcare services, notice and information to the public about nonemergency reproductive healthcare not provided, as well as information about alternative licensed providers and transport.

Following the Attorney General’s conditional approval, Trinity Health Corporation elected not to proceed with the affiliation agreement, leading to MCH announcing it would cease operations and close permanently. The public and agency-partners were provided with less than one week’s notice regarding the closure of some services, including the emergency medicine and labor and delivery departments. MCH also advised their agency partners at that time that they would be filing for Chapter 11 bankruptcy for a sale of assets.

The Hospital’s closure leaves approximately 160,000 Madera County residents and surrounding communities without full-service healthcare facilities, including a 24-hour emergency room, surgical facilities, radiology services, and inpatient critical care. Specifically, the closure of MCH poses numerous challenges to the delivery of public health services to the community. These include, but are not limited to, the following:

1. Mandated services to the medically indigent;

2. Medical facility for 72-hour crisis holds for adults and children;

3. Delays in response times for Emergency Medical Services personnel to the community due to emergency room closure and extended travel to transport patients to out-ofcounty hospitals;

4. Strain to surrounding healthcare facilities and increased patient volume;

5. Rerouting of local law enforcement from other matters of public safety to health-carerelated emergencies;

6. Overall negative impact on health outcomes for all residents as MCH was the only emergency/acute care facility that served both adults and children in the City, and the only adult care hospital in the County.

In response to the immediate risk to public health and public safety, staff recommends Council consider adopting a resolution supporting the County’s declaration of a Local State of Emergency.

The County has authorized their Chief Administrative Officer to begin evaluating potential options for future hospital-level medical care in Madera County. Staff requests direction from Council on participating in a joint evaluation of potential options with Madera County and requests that the City Manager be authorized to allocate staff time and monetary resources within his established authority to partner with Madera County on this endeavor.

FINANCIAL IMPACT:

The fiscal impact of the closure of MCH is currently unknown, whereas any funding allocated to efforts to study potential options would be from the City’s General Fund. Specifically, the adopted budget includes an allocation of funds for emergency/contingency purposes in the Central Administration budget. This could support a City-County joint study of the situation by a subject matter expert. Any potential expenditures in excess of the adopted budget would be brought to Council for consideration should the need arise.

In addition, on January 4, 2023, MCH CEO Paolinelli once again requested that ARPA funds be reappropriated to the hospital. MCH followed up by forwarding audited financial statements. Due to other obligations, staff has not reviewed said reports.

ALTERNATIVES:

Council could direct staff to conduct its own study separate of the County regarding future hospital services in Madera. Council could also direct staff to allocate additional monetary resources towards the project; such direction would be brought back for consideration at a future meeting to amend the City’s operating budget.

ATTACHMENTS:

1. Resolution supporting the County’s Proclamation of a Local Emergency

2. Resolution of the Board of Supervisors of Madera County Ratifying and Extending the Declaration of a Local Emergency and Declaration Proclaiming the Existence of a Local Emergency, Closure of Madera Community Hospital

3. Resolution No. 23-006 of the Fresno County Board of Supervisors Proclaiming the Existence of a Local Emergency

4. Letter from Congressman Costa and Congressman-elect Duarte to the Department of Health and Human Services and Centers for Medicare and Medicaid Services

1. Resolution supporting the County’s Proclamation of a Local Emergency
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
SUPPORTING THE COUNTY’S PROCLAMATION OF THE EXISTENCE OF A

LOCAL EMERGENCY DUE TO THE CLOSURE OF MADERA COMMUNITY

HOSPITAL
WHEREAS, on December 29, 2022, the Madera County Sheriff/Madera County Director of Emergency Services declared a local emergency based on an imminent and proximate threat to public safety in Madera County caused by the sudden and unexpected closure of Madera Community Hospital, the City’s only general acute care hospital and emergency room that provided services to both adults and children; and
WHEREAS, the Madera County Board of Supervisors ratified the declaration of a local emergency on January 3, 2023, related to the closure of Madera Community Hospital; and WHEREAS, the City Council of the City of Madera hereby finds that there continues to exist an imminent and proximate threat to public health and safety from the closure of Madera Community Hospital; and
WHEREAS, conditions of disaster or of extreme peril to the safety of persons within the City have resulted from and continue due to the sudden termination of emergency and other medical services at Madera Community Hospital, thereby causing significant and unanticipated strain and depletion of local resources and the conditions warrant and necessitate supporting the declaration of a local emergency; and
WHEREAS, the closure of Madera Community Hospital came at a time when the region’s healthcare network was already significantly strained by ongoing cases of COVID-19, flu, and respiratory viruses; and
WHEREAS, the Fresno County Board of Supervisors declared an emergency on January 3, 2023, related to the current healthcare crisis affecting medical facilities in their County, compounded by the closure of Madera Community Hospital.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to the closure of Madera Community Hospital set forth in the Madera County Sheriff’s Proclamation of Emergency are ongoing and are recognized as an imminent threat to our citizens.

Section 3. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Madera County Board of Supervisors and the City affirms, authorizes, and acknowledges the existence of a local emergency throughout the City.

Section 4. The City Council further requests that the Governor make available any State assistance programs and seek additional Federal assistance programs to provide relief to the public agencies and private individuals that have been or will be harmed by this emergency.

Section 5. The City Council supports the proclamation issued by Sherriff Pogue on December 29, 2022, ratified by the Madera County Board of Supervisors on January 3, 3023.

Section 6. The City Clerk is directed to provide a certified copy of this resolution to Madera County, Fresno County, and all state and federal legislative representatives for the City of Madera.

Section 7. This resolution is effective immediately upon adoption. * * * *

2. Resolution of the Board of Supervisors of Madera
County Ratifying and Extending the Declaration of a
Local Emergency and Declaration Proclaiming the
Existence of a Local Emergency, Closure of Madera
Community Hospital
In the Matter of
BEFORE

THE BOARD OF SUPERVISORS

OF THE COUNTY OF MADERA

STATE OF CALIFORNIA
) Resolution No.: 2023 - CO'f

BOARD OF SUPERVISORS ) A RESOLUTION OF THE BOARD OF
) SUPERVISORS OF MADERA COUNTY
) RATIFYING AND EXTENDING THE
) DECLARATION OF A LOCAL
) EMERGENCY (CLOSURE OF MADERA
) COMMUNITY HOSPITAL)
_________ )
WHEREAS, California Government Code section 8630 and Madera County Code Chapter 2.78 empowers the Director of Emergency Services/Sheriff to proclaim a local emergency when the County of Madera is affected or likely to be affected by the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons within the County; and
WHEREAS, on December 29, 2022, the Director of Emergency Services/Sheriff declared a local emergency based on an imminent and proximate threat to public safety in Madera County caused by the sudden and unexpected closure of Madera Community Hospital, the County's only general acute care hospital and emergency room that provides services to both adults and children (the December 29, 2022 proclamation is attached hereto as Exhibit A); and
WHEREAS, under Government Code section 8630, the local emergency shall not remain in effect for more than seven (7) days unless ratified by the Board of Supervisors; and
II
II

3. Resolution No. 23-006 of the Fresno County Board of
Supervisors Proclaiming the Existence of a Local
Emergency
1 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 BEFORE THE BOARD OF SUPERVISORS

COUNTY OF FRESNO, STATE OF CALIFORNIA

IN THE MATTER OF THE

HOSPITAL CAPACITY

IN FRESNO COUNTY

PROCLAIMING THE

EXISTENCE OF A LOCAL

EMERGENCY
WHEREAS, the California Emergency Services Act (Government Code section 8630, et. seq.) establishes procedures for proclaiming emergencies and for responding promptly to the needs that arise during emergencies; and
WHEREAS, section 2.44.060.A. of the Fresno County Code and Section 8630 of the Government Code empower the Emergency Services Director to request the Board of Supervisors if in session, to proclaim the existence of a local emergency when the County is affected by or likely to be affected by a public calamity; and
WHEREAS, the Board of Supervisors of the County of Fresno does hereby find that a crippling disaster, which severely impairs public health and public safety, is created by conditions of extreme peril to the safety of persons and property which have arisen within said County, due to the multiple infectious illnesses that is exceeding the capacity and infrastructure at hospitals in the County of Fresno, commencing on the 3rd day of January 2023 and continuing; and WHEREAS, due to a rise in respiratory illnesses, flu, and COVID-19, as well as other illnesses local hospitals are experiencing record numbers of patients requiring admission at local hospitals; and
WHEREAS, due to the closure of Madera Community Hospital, there is a high probability that local hospitals will be further impacted by Madera County residents accessing hospital related care; and
WHEREAS, the normal operating bed capacity for patients in local hospitals has exceeded the maximum available bed capacities and causing critical and ill patients, admitted to the hospital, Resolution No. 23-006
2 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 to be housed and cared for in the emergency department and other areas of the hospital due to the unavailability of beds and staff; and
WHEREAS, local hospitals are modifying conference rooms, offices, and non-traditional spaces throughout the hospital as surge space to use for patient care areas due to the overwhelming number of patients requiring hospital admission and care; and WHEREAS, due to employee illnesses and the need for additional staffing of surge space at local hospitals, staffing must be supplemented with high cost out-of-area “travel nurses,” causing financial challenges. While additional staffing is needed, many hospitals have opted not to hire additional “travel nurses” because they cannot absorb the cost; and WHEREAS, there are no available staffed hospital beds within the region and adjacent counties, which would allow local hospitals to decrease the patient load by transferring patients to other hospitals; and
WHEREAS, the region’s only Level I Trauma Center has had to decline certain transfer requests from other hospitals due to no bed availability; and WHEREAS, due to the overwhelming receipt of persons accessing the emergency department and creating unsafe conditions within the hospital, Community Regional Medical Center was recently placed on temporary diversion status; and WHEREAS, the Local EMS Agency has requested ambulance providers to implement the “Assess and Refer Policy” that requires ambulance personnel to perform an assessment and limit the transport of persons requesting transportation to the hospital that are determined to be nonemergent; and WHEREAS, local resources are inadequate to cope with the effects of said emergency and the combined forces of other political subdivisions of the State are required to assist the County to combat the effects of said emergency; and
NOW THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout said County; and
3 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions, and duties for the emergency organization of this County shall be those prescribed by state law, ordinances and resolutions of this County, and by the Fresno County Operational Area Master Emergency Services Plan, as approved by the Board of Supervisors; and
IT IS REQUESTED that the Governor of California find and declare the County of Fresno to be in a state of emergency, as a result of the multiple infectious illnesses that is exceeding the capacity and infrastructure at hospitals and the anticipated increase in patient volume due to the recent closure of Madera Community Hospital. We request that the Governor issue such orders or directives to State agencies as may be necessary to immediately alleviate the impacts of hospital bed capacity; and
IT IS FURTHER REQUESTED that the Governor make available any and all State assistance programs, including California Disaster Assistance Act assistance, and seek additional Federal assistance programs, including Robert T. Stafford Act assistance, to provide relief to the public agencies and private individuals that have been or will be harmed by this emergency; and IT IS FURTHER ORDERED that a copy of this proclamation be forwarded to the State Director of the Office of Emergency Services.

XX
1 II THE FOREGOING was passed and adopted by the following vote of the 2 11 Board of Supervisors of the County of Fresno this 3rd day of January, 2023, to-wit:
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
AYES:

NOES:

ABSENT:

Supervisors Brandau, Magsig, Mendes, Pacheco, Quintero
None
None
ABSTAINED: None
--~
Sal irman, Board of Supervisors
ATTEST:

BERNICE E. SEIDEL
Clerk, Board of Supervisors
By ~ .,_,,__
Deputy

4. Letter from Congressman Costa and Congressmanelect Duarte to the Department of Health and Human Services and Centers for Medicare and Medicaid
Services

Another called asking how much wait times are going to increase at her local hospital, which will help service // individuals who would have otherwise been directed to MCH.

The San Joaquin Valley is already medically underserved. We are now asking the brave frontline workers who are stretched thin and burnt out to stretch themselves just a little farther.

Local hospitals are taking on additional patient loads at an already very strenuous moment of our country's healthcare system due to the "tripledemic." The neighboring Fresno County-which houses the next closest hospital to MCH, Community Regional Medical Center (CRMC)- proclaimed a local emergency due to hospital capacity. Community Regional Medical Center is working at disaster level status to treat patients from COVID, flu and RSV. As the only Level 1 Trauma Center in Central California its emergency department has more than 200 patients and has had to divert trauma patients due to overcapacity. It has about l 00 patients awaiting rooms.

CMRC is also taking in patients transferred out of Madera Hospital and needs additional staffing and resources from the federal gov rnment to safely meet the demand.

The Department of Health and Human Services (HHS) has existing statutory authority to intervene. Section 319 of the Public Health Service (PHS) Act (42 U.S.C. §247d) provides HHS "broad legal authorities to provide assistance to states and local entities," including assisting localities with developing and implementing a response to meet health emergencies or problems. 1 In addition to declaring a Public Health Emergency, you could activate the U.S.

Public Health Service (USPHS) Commissioned Corps and select members of the Medical Reserve Corps (MRC) to ensure that those in Madera are receiving care. In addition, 42 U.S.C. §247d 3b gives you the authority to award competitive grants or cooperative agreements to help entities improve surge capacity and enhance community preparedness. This authority will allow you to assist the surrounding hospitals as they face the current surge of patients.

The people of Madera County and the Valley deserve nothing less than the same basic and critical healthcare services afforded to other Americans. I respectfully request you give this situation your full and fair consideration. I stand ready to work with you to ensure this hospital can continue to serve the community.

Sincerely,
Member-Elect Member-Elect
Cc: Jeffrey Reynoso, Region IX Director, U.S. Department of Health and Human Services Mark Ghaly, Secretary, California Health & Human Services Agency 1 https://aspr.hhs.gov/legal/Pages/Legal-Authority-of-theSecretary.aspx#:-:text=The%20HHS%20Secretary%20has%20lega1%20authority%20to%20take,and%20Cosmetic %20Act%3B%20and%20the%20Social%20Security%20Act.

Madera City CouncilJanuary 18, 2023

Madera City Council
January 18, 2023