Agenda packet — Madera City Council, February 1, 2023

Update 1/27/2023 at 4:45 p.m. Madera City Council Agenda Page 1 of 4 February 1, 2023

REGULAR MEETING OF THE MADERA CITY COUNCIL 205 W. 4th Street, Madera, California 93637

AMENDED

NOTICE AND AGENDA
Wednesday, February 1, 2023 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 850 0276 0321#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Joyce Lane, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 1/27/2023 at 4:45 p.m. Madera City Council Agenda Page 2 of 4 February 1, 2023
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: 1. Proclamation Recognizing February as Black History Month INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – November 2, 2022
Recommendation: Approve the City Council Minutes of November 2, 2022 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for January 7, 2022 to January 20, 2023 (Report by Joy Canfield)
B-3 Amendment to the Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2022/23
Recommendation: Adopt a Resolution Approving the Amendment to the Applications for TDA– LTF and STA Funds for FY 2022/23 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Keith Helmuth) C. PUBLIC HEARINGS:

C-1 Public Hearing on Annual Report on Development Impact Fees for the 2021-2022 Fiscal Year Recommendation: Conduct a Public Hearing and Approve a Resolution Adopting the Annual Report on Development Impact Fees (AB 1600) for FY 21-22 and Making Findings Regarding the Continued Need for Certain Development Impact Fees (Report by Joy Canfield)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms Recommendation: Adopt a Resolution Ratifying Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Arnoldo Rodriguez) E. ADMINISTRATIVE REPORTS:

E-1 Mayor’s Appointments to Outside Boards
Recommendation: Approve a Minute Order Approving the Mayor’s Appointments to Outside Boards, Commissions, and Committees (Report by Alicia Gonzales)
Update 1/27/2023 at 4:45 p.m. Madera City Council Agenda Page 3 of 4 February 1, 2023
E-2 Temporary Barricade Along Hazel Avenue
Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Arnoldo Rodriguez)
E-3 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #1 Recommendation: This report is submitted as an update to the January 18 City Council (Council) meeting made a finding of an emergency relating to sewer failures on the sewer main at Avenue 13 and Granada Drive, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main (Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Conference with Real Property Negotiators - Pursuant to Government Code §54956.8 Property: 1 Parcel
City of Madera APN: 038-030-028
City Negotiators: Keith Helmuth, City Engineer
Negotiating Parties: Francisco A. & Antonia H. Holguin
Under Negotiation: Price and Terms
G-2 Conference with Real Property Negotiators - Pursuant to Government Code §54956.8 Property: 1 Parcel
City of Madera APN: 038-100-008 & 009
City Negotiators: Keith Helmuth, City Engineer
Negotiating Parties: Valley West Christian Center
Under Negotiation: Price & Terms
G-3 Public Employee Performance Evaluation - Pursuant to Government Code §54957(b)(1) Title: City Manager
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, February 15, 2023
 Wednesday, March 1, 2023

 REASONABLE ACCOMMODATIONS POLICY: The City will be considering adoption of a formal written Reasonable Accommodations Policy at the March 1, 2023, meeting that provides a procedure for receiving and resolving requests for accommodation to participate in public meetings. In the interim, requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing Update 1/27/2023 at 4:45 p.m. Madera City Council Agenda Page 4 of 4 February 1, 2023
[email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation. Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required. When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for February 1, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 4:45 p.m. on January 27, 2023. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council November 2, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 811 4179 2607#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5 (Zoom then arrived at 6:27 p.m.) Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Community Development Director Will Tackett, Interim Director of Financial Services Kingsley Okereke, Division Fire Chief Matt Watson, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Interim Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Interim Public Works Director Jamie Hickman, Grant Program Manager David Huff, Wastewater Treatment Plant Manager Gabriel Bostan, and Communication Specialist Joseph Carrello.

INVOCATION: Pam Grewal, Madera Sikh Temple
PLEDGE OF ALLEGIANCE: Councilmember Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, THE AGENDA WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA
Item: B-1
Minutes for: 11/02/2022
Adopted: 02/01/2023
City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 2 of 7

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Kirk Atamian submitted Public Comment. He brought to the Council’s attention the issue of trucks parking on Highway 145 between Avenue 12½ and Avenue 13. If this issue is not addressed, they become a homeless camp, etc.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS:

1. Proclamation Recognizing November as Lung Cancer Awareness Month

2. California Low-Cost Auto Insurance (Presentation by Richie M. Sayavong, California Department of Insurance)
INTRODUCTIONS: None
A. WORKSHOP:

A-1 Brown Act Workshop and Future Governance Presentations Recommendation: Receive a presentation from the City Attorney focusing on the Brown Act and outlining future governance presentations; provide direction to City Attorney and City Manager regarding future governance presentations (Report by Hilda Cantu Montoy)
No Public Comment was presented. Public Comment was closed.

A-2 Discussion and Direction Regarding Developer Request to Add a Rolled Curb Standard to the City of Madera Standard Plans and Specifications
Recommendation: This report is submitted for Discussion and Direction regarding Developer Request to Add a Rolled Curb Standard to the 2005 City of Madera Standard Plans and Specifications (Standards) (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM A-2 TO HAVE A TWO (2) YEAR ROLLED CURB STANDARD WITH MITIGATION INCLUDING ANY LANDSCAPE CODE AMENDMENTS FAILED BY A 3/4 VOTE.

NOES: MAYOR PRO TEM EVANS, COUNCILMEMBER MEJIA, COUNCILMEMBER VILLEGAS AND MAYOR GARCIA. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION FAILED WITH THE FOLLOWING VOTE:

City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 3 of 7
YES: 3 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES
NO: 4 - MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

B-1 Minutes – July 6, 2022, July 18, 2022, July 20, 2022 Recommendation: Approve the City Council Minutes of 7/6/22, 7/18/22, 7/20/22 B-2 Informational Report on Register of Audited Demands for October 8, 2022 to October 21, 2022
Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Acceptance of Memorial Monuments at Thaddeus Sran Playground at Centennial Park and Harlen and Sharon Rippetoe Horseshoe complex at Rotary Park Recommendation: Approve Minute Order Approving
1) Acceptance of the Construction of Memorial Monuments at Centennial Park and Rotary Park; and
2) The Recording of Notice of Completion; and
3) The release of retention 35 days after recording of the Notice of Completion (Report by Joseph Hebert)
B-4 Re-appropriate Prior Year (FY 2021/22) Unused Community Development Block Grant (CDBG) Budget Allocation to the General Fund for Parks Senior Nutrition and Recreation Program
Recommendation: Adopt a Resolution Approving Reinstatement of Prior Year (FY2021/22) unused/unspent CDBG Public Service Funds Allocated to the General Fund in the amount of $32,500, and Re-appropriate this same amount in the FY 2022/23 budget to the Parks and Community Services CDBG Senior Nutrition and Recreation Program (Report by Kingsley Okereke) RES 22-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING THE REINSTATEMENT OF PRIOR YEAR (FY 2021/22) UNUSED/UNSPENT CDBG PUBLIC SERVICE FUNDS ALLOCATED TO THE GENERAL FUND IN THE AMOUNT OF $32,500, AND
REAPPROPRIATION OF THIS SAME AMOUNT IN THE FY 2022/23 BUDGET City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 4 of 7

TO THE PARKS AND COMMUNITY SERVICES CDBG SENIOR NUTRITION AND

RECREATION PROGRAM
B-5 Consideration of a Request by Ramona Alvarez for Connection to the City’s Water System Recommendation: Adopt a resolution Approving Agreement for Outside City Limits Water Connection for 16164 Road 26 (APN 038-110-027) (Report by Keith Helmuth)
RES 22-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16164 ROAD 26 (APN 038-110-027)
B-6 Consideration of a Request by Ramona Alvarez for Connection to the City’s Water System Recommendation: Adopt a Resolution Approving Agreement for Outside City Limits Water Connection for 16248 Road 26 (APN 038-110-026) (Report by Keith Helmuth)
RES 22-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16248 ROAD 26 (APN 038-110-026)
B-7 Acceptance and Appropriation of the Federal Transit Administration (FTA) Grant Awards for Section 5307 and 5339 funds for Procurement of Four Gas Transit Vehicles Recommendation:
1) Adopt a Resolution Amending the 2022/23 Budget to Appropriate the FTA Section 5307 and 5339 awarded grant funds in the FY 2022/23 Transportation Fixed Rout Revenue and Fixed Route Outlay Revenue Account; and
2) Adopt a Resolution Authorizing the Procurement of Transit Vehicles Utilizing Federal Transit Administration FTA Section 5307 Program Funds in the amount of $689,053 and Section 5339 Program Funds in the amount of $161,386 (Report by Kingsley Okereke) A resolution for (2) was not included as part of the staff report. The first resolution included the information in (2), so there is only one resolution.

RES 22-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE 2022/23 BUDGET TO APPROPRIATE THE FTA SECTION 5307 AND 5339 AWARDED GRANT FUNDS IN THE FY22/23 TRANSPORTATION FIXED ROUTE REVENUE ACCOUNT (21295300 - 4421) AND MAX OUTLAY REVENUE ACCOUNT (21295500-4423) AND

AUTHORIZING THE PROCUREMENT OF TRANSIT UTILIZING FEDERAL TRANSIT ADMINISTRATION (FTA SECTION 5307 PROGRAM FUNDS
($689,053) AND SECTION 5339 PROGRAM FUNDS ($161,386)
C. PUBLIC HEARINGS:

C-1 Public Hearing Regarding Annexation No. 13 (Tract 21-S-02 & S1-S-03/TSM 2020-04 Vineyard Estates Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions Recommendation:
1) Hold the Public Hearing; and
City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 5 of 7
2) Adopt a Resolution Authorizing Annexation (Annexation No. 13) of Territory to Community Facilities (CFD) District No. 2005-1; Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors; and 3) Conduct the Election of the Qualified Electors of Annexation No. 13; and 4) Adopt a Resolution Making Certain Findings, Declaring and Certifying the Results of an Election, Adding the Territory Identified as Annexation No. 13 to CFD 2005-1 (Public Services), Annexation No. 13. (Report by Will Tackett)

ON MOTION BY MAYOR GARCIA AND SECONDED BY MAYOR PRO TEM EVANS, TO CONTINUE ITEM C-1 TO THE NOVEMBER 16TH COUNCIL MEETING WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Amendment No. 1 to the Consultant Services Agreement Between the City and QK, Inc.

Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Consultant Services Agreement between the City of Madera and QK, Inc. to Increase the Total Compensation for Services Allowable Under the Agreement from $50,000 to $65,000 (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

RES 22-184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 1 TO THE CONSULTANT SERVICES
AGREEMENT BETWEEN THE CITY OF MADERA AND QK, INC.

D-2 Utilization of Three-Party Agreements for Professional Environmental Consultation Services Recommendation: Adopt a Resolution Approving a Program for the City of Madera’s Use of Three-Party Agreements for Purposes of Providing Professional Environmental Consultation Services for Projects (Report by Will Tackett) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MAYOR PRO TEM EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

RES 22-185 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A PROGRAM FOR THE CITY OF MADERA'S USE OF

THREEPARTY AGREEMENTS FOR PURPOSES OF PROVIDING PROFESSIONAL

ENVIRONMENTAL CONSULTATION SERVICES FOR PROJECTS
D-3 Actions related to Reimbursement to Developer for Almond Park Improvements Recommendation: Adopt a Resolution Approving Reimbursement to Joseph Crown Construction and Development for Almond Park (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 6 of 7

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

RES 22-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING REIMBURSEMENT TO JOSEPH CROWN
CONSTRUCTION DEVELOPMENT INC. FOR ALMOND PARK

IMPROVEMENTS
E. ADMINISTRATIVE REPORTS:

E-1 Parks & Community Services Department FY 2022-23 Planned Improvement Projects Recommendation: This report is submitted to provide the City Council an informational report on the status of the Parks & Community Services Department FY 2022-23 Planned Improvement Projects (Report by Joseph Hebert) E-2 Appoint Councilmembers for the PG&E Working Group
Recommendation: Per Minute Order, appoint up to three Councilmembers to represent the City for the PG&E Working Group (Report by Arnoldo Rodriguez)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM E-2 TO APPOINT COUNCILMEMBERS RODRIGUEZ, GALLEGOS AND MEJIA TO THE AD-HOC WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos congratulated Interim Parks & Recreation Director Joseph Hebert and his team for their hard work, particularly with the various recreation programs planned for residents.

She mentioned the upcoming Veterans Day holiday and saluted all Veterans and armed forces members for their service.

Councilmember Montes thanked the community for hosting various Halloween events and highlighted the Día De Los Muertos event. He mentioned rolled or wedge curbs and requested front yard standards be included at a future meeting.

Councilmember Rodriguez reminded the public of mid-term elections and encouraged all residents to vote.

Mayor Pro Tem Evans thanked the Madera County Juvenile Services Division for inviting the City to participate in their Trunk or Treat event. She mentioned the Crunch with the Councilwoman event in which she engaged students from James Monroe Elementary to discuss local government. She stated she helped judge the Madera Community Hospital Halloween costume contest.

Councilwoman Mejia thanked those who attended and supported the Día De Los Muertos event.

She expressed gratitude to Senator Anna Caballero for her support and advocacy for the $5 million being awarded for the Pecan Avenue Sewer Line Project.

City of Madera City Council Minutes
205 W. 4th Street November 2, 2022
Madera, CA 93637 Page 7 of 7
Councilmember Villegas had nothing to report.

Mayor Garcia thanked Dr. Angel Reyna, President of Madera Community College, for inviting him to the President’s State of the College Breakfast and discussing the latest developments involving the campus and students. He mentioned attending a press conference hosted by the Madera County Sheriff concerning a coordinated effort by local law enforcement agencies that led to the arrest of 28 suspects for drug trafficking. This represents the largest drug bust in Madera County.

G. CLOSED SESSION: None
ADJOURNMENT: Meeting was adjourned at 9:20 p.m.

UPCOMING MEETING DATES:
 Wednesday, November 16, 2022
 Wednesday, December 7, 2022

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
________________________________ Agenda Number: B‐2
Joy Canfield, Interim Financial Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for January 7, 2023 to January 20, 2023 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of January 7, 2023 to January 20, 2023 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 35359 – 35432 $1,570,305.07
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $649,906.51
SDI EDD $2,290.34
CalPERS Payment CalPERS $126,133.70
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2022/2023 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per ' ' ' '
the request of City Council, we have included the departmentsfrom which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2022/2023 budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35359 01/17/2023 PD OPS PD OPS KER'S GAS & LUBE, INC. 11/22 PD CAR WASHES 265.00 $ 35360 01/17/2023 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 347.82 $ 35360 01/17/2023 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 3,683.20 $ 35360 01/17/2023 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 7,937.28 $ 35360 01/17/2023 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 2,529.09 $ 35360 01/17/2023 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 219.87 $ 35360 01/17/2023 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 526.23 $ 35360 01/17/2023 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 679.37 $ 35360 01/17/2023 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 679.37 $ 35360 01/17/2023 PW ADMIN UB ‐ GARBAGE SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 219.87 $ 35360 01/17/2023 PW ADMIN UB ‐ SEWER SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 219.87 $ 35360 01/17/2023 PW ADMIN UB ‐ WATER SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 439.76 $ 35360 01/17/2023 PW ADMIN WATER QUALITY SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 219.84 $ 35360 01/17/2023 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 979.48 $ 35360 01/17/2023 PW ADMIN MEAS K ‐ PD SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 589.52 $ 35360 01/17/2023 PW ADMIN TRANSIT CENTER SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 1,757.30 $ 35360 01/17/2023 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN 01/23 JANITORIAL SERVICES 4,276.13 $ 35361 01/17/2023 PD OPS PD OPS RAUL R. HERRERA JR. POLYGRAPHS 3,250.00 $ 35362 01/17/2023 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND 1,200.00 $ 35363 01/17/2023 CENTRAL ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES 13,023.00 $ 35364 01/17/2023 GRANTS TRANS ‐ FIXED MV TRANSPORTATION, INC. 11/22 TRANSIT OPERATOR 78,054.17 $ 35364 01/17/2023 GRANTS TRANS ‐ FIXED MV TRANSPORTATION, INC. 12/22 TRANSIT OPERATOR 81,527.49 $ 35364 01/17/2023 GRANTS TRANS ‐ DAR MV TRANSPORTATION, INC. 11/22 TRANSIT OPERATOR 51,520.62 $ 35364 01/17/2023 GRANTS TRANS ‐ DAR MV TRANSPORTATION, INC. 12/22 TRANSIT OPERATOR 51,054.46 $ 35365 01/17/2023 ENGINEERING WATER CAPITAL BEYAZ & PATEL, INC. PROFESSIONAL ENGINEERING SERVICES 104,798.38 $ 35366 01/17/2023 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 4,000.00 $ 35367 01/17/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 332.00 $ 35368 01/17/2023 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 148.62 $ 35368 01/17/2023 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 64.16 $ 35368 01/17/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 317.42 $ 35368 01/17/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 218.62 $ 35368 01/17/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 210.23 $ 35368 01/17/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 177.30 $ 35368 01/17/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 145.81 $ 35368 01/17/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 190.36 $ 35368 01/17/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 261.27 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 ‐ UNION BANK GENERAL ACCOUNT February 1, 2023

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35368 01/17/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 894.12 $ 35368 01/17/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 208.88 $ 35368 01/17/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 177.60 $ 35368 01/17/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 326.02 $ 35368 01/17/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 228.04 $ 35368 01/17/2023 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 56.30 $ 35368 01/17/2023 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 22.46 $ 35368 01/17/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 536.44 $ 35368 01/17/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 779.22 $ 35368 01/17/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 2,460.95 $ 35368 01/17/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 2,332.71 $ 35368 01/17/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 1,069.70 $ 35368 01/17/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 983.52 $ 35368 01/17/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 1,357.98 $ 35368 01/17/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 1,518.95 $ 35368 01/17/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 1,827.74 $ 35368 01/17/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 2,992.12 $ 35368 01/17/2023 FINANCE TRANS ‐ FIXED VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 2,183.14 $ 35368 01/17/2023 FINANCE TRANS ‐ FIXED VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 1,503.14 $ 35368 01/17/2023 FINANCE TRANS ‐ DAR VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 1,986.35 $ 35368 01/17/2023 FINANCE TRANS ‐ DAR VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 1,367.63 $ 35368 01/17/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 1,619.08 $ 35368 01/17/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 1,759.54 $ 35368 01/17/2023 FINANCE WATER QUALITY VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 416.46 $ 35368 01/17/2023 FINANCE WATER QUALITY VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 368.12 $ 35368 01/17/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 11/16/22‐11/30/22 4,872.66 $ 35368 01/17/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL FOR CITY VEHICLES 12/01/22‐12/15/22 4,843.21 $ 35368 01/17/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF ‐ BULK DIESEL 2,481.76 $ 35369 01/17/2023 GRANTS LTF ‐ TRANSIT WSP USA INC. CONSULTING SERVICES ‐ MADERA TRANSIT ‐ PHASE II 8,419.85 $ 35370 01/17/2023 HR HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 1,717.50 $ 35371 01/17/2023 ENGINEERING ENGINEERING FACILITY DESIGNS INC CUBICLES FOR INSPECTOR'S OFFICES 10,253.76 $ 35372 01/17/2023 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 300.00 $ 35373 01/17/2023 PD OPS PD OPS CITY OF LEMOORE CA LAW ENFORCEMENT ASSOCIATION DUES 150.00 $ 35374 01/17/2023 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 111.80 $ 35375 01/17/2023 ENGINEERING TRANSP IMPACT FEE CORNERSTONE STRUCTURAL ENGINEERING GROUP B‐02 DESIGN SERVICES FOR WESTBERRY BRIDGE 50,388.95 $ 35376 01/17/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,140.00 $ 35376 01/17/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 340.00 $ 35376 01/17/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. REPEAT SAMPLING 200.00 $ 35377 01/17/2023 FINANCE BUILDING AT&T 12/22 CALNET 3 SVS 9391026407 24.04 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35377 01/17/2023 FINANCE BUILDING AT&T 12/22 CALNET 3 SVS 9391031577 25.93 $ 35377 01/17/2023 FINANCE BUILDING AT&T 12/22 CALNET 3 SVS 9391031559 20.05 $ 35377 01/17/2023 FINANCE BUILDING AT&T 12/22 CALNET 3 SVS 9391026390 60.44 $ 35377 01/17/2023 FINANCE CITY ATTORNEY AT&T 12/22 CALNET 3 SVS 9391026388 53.98 $ 35377 01/17/2023 FINANCE CITY ATTORNEY AT&T 12/22 CALNET 3 SVS 9391031577 7.39 $ 35377 01/17/2023 FINANCE CITY ATTORNEY AT&T 12/22 CALNET 3 SVS 9391031559 6.68 $ 35377 01/17/2023 FINANCE CITY ATTORNEY AT&T 12/22 CALNET 3 SVS 9391026390 17.23 $ 35377 01/17/2023 FINANCE CITY CLERK AT&T 12/22 CALNET 3 SVS 9391031577 7.39 $ 35377 01/17/2023 FINANCE CITY CLERK AT&T 12/22 CALNET 3 SVS 9391031559 5.01 $ 35377 01/17/2023 FINANCE CITY CLERK AT&T 12/22 CALNET 3 SVS 9391026390 17.23 $ 35377 01/17/2023 FINANCE CODE ENF AT&T 12/22 CALNET 3 SVS 9391026413 47.53 $ 35377 01/17/2023 FINANCE COMM & REC AT&T 12/22 CALNET 3 SVS 9391026392 49.10 $ 35377 01/17/2023 FINANCE COMM & REC AT&T 12/22 CALNET 3 SVS 9391026391 280.35 $ 35377 01/17/2023 FINANCE COMPUTER MAINT AT&T 12/22 CALNET 3 SVS 9391031577 14.81 $ 35377 01/17/2023 FINANCE COMPUTER MAINT AT&T 12/22 CALNET 3 SVS 9391031559 5.01 $ 35377 01/17/2023 FINANCE COMPUTER MAINT AT&T 12/22 CALNET 3 SVS 9391026390 34.53 $ 35377 01/17/2023 FINANCE ENGINEERING AT&T 12/22 CALNET 3 SVS 9391031577 51.86 $ 35377 01/17/2023 FINANCE ENGINEERING AT&T 12/22 CALNET 3 SVS 9391031559 38.43 $ 35377 01/17/2023 FINANCE ENGINEERING AT&T 12/22 CALNET 3 SVS 9391026390 120.87 $ 35377 01/17/2023 FINANCE FACILITIES MAINT AT&T 12/22 CALNET 3 SVS 9391026394 26.61 $ 35377 01/17/2023 FINANCE FACILITIES MAINT AT&T 12/22 CALNET 3 SVS 9391031564 14.74 $ 35377 01/17/2023 FINANCE FINANCE AT&T 12/22 CALNET 3 SVS 9391031577 40.74 $ 35377 01/17/2023 FINANCE FINANCE AT&T 12/22 CALNET 3 SVS 9391031559 25.06 $ 35377 01/17/2023 FINANCE FINANCE AT&T 12/22 CALNET 3 SVS 9391026390 94.96 $ 35377 01/17/2023 FINANCE FIRE AT&T 12/22 CALNET 3 SVS 9391026402 24.04 $ 35377 01/17/2023 FINANCE FLEET MAINT AT&T 12/22 CALNET 3 SVS 9391026394 17.77 $ 35377 01/17/2023 FINANCE FLEET MAINT AT&T 12/22 CALNET 3 SVS 9391031564 9.82 $ 35377 01/17/2023 FINANCE GRANT OVERSIGHT AT&T 12/22 CALNET 3 SVS 9391031577 14.81 $ 35377 01/17/2023 FINANCE GRANT OVERSIGHT AT&T 12/22 CALNET 3 SVS 9391031559 11.70 $ 35377 01/17/2023 FINANCE GRANT OVERSIGHT AT&T 12/22 CALNET 3 SVS 9391026390 34.53 $ 35377 01/17/2023 FINANCE HR/RISK MGT AT&T 12/22 CALNET 3 SVS 9391031577 11.09 $ 35377 01/17/2023 FINANCE HR/RISK MGT AT&T 12/22 CALNET 3 SVS 9391031559 6.68 $ 35377 01/17/2023 FINANCE HR/RISK MGT AT&T 12/22 CALNET 3 SVS 9391026390 25.85 $ 35377 01/17/2023 FINANCE PLANNING AT&T 12/22 CALNET 3 SVS 9391031577 18.51 $ 35377 01/17/2023 FINANCE PLANNING AT&T 12/22 CALNET 3 SVS 9391031559 11.70 $ 35377 01/17/2023 FINANCE PLANNING AT&T 12/22 CALNET 3 SVS 9391026390 43.14 $ 35377 01/17/2023 FINANCE STREETS AT&T 12/22 CALNET 3 SVS 9391026394 44.38 $ 35377 01/17/2023 FINANCE STREETS AT&T 12/22 CALNET 3 SVS 9391031564 24.58 $ 35377 01/17/2023 FINANCE SEWER OPS AT&T 12/22 CALNET 3 SVS 9391026394 31.05 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35377 01/17/2023 FINANCE SEWER OPS AT&T 12/22 CALNET 3 SVS 9391031564 17.19 $ 35377 01/17/2023 FINANCE SOLID WASTE AT&T 12/22 CALNET 3 SVS 9391026394 35.50 $ 35377 01/17/2023 FINANCE SOLID WASTE AT&T 12/22 CALNET 3 SVS 9391031564 19.69 $ 35377 01/17/2023 FINANCE SR CITIZEN COMM AT&T 12/22 CALNET 3 SVS 9391026395 24.04 $ 35377 01/17/2023 FINANCE SR CITIZEN COMM AT&T 12/22 CALNET 3 SVS 9391026389 24.04 $ 35377 01/17/2023 FINANCE UB ‐ GARBAGE AT&T 12/22 CALNET 3 SVS 9391026394 8.87 $ 35377 01/17/2023 FINANCE UB ‐ GARBAGE AT&T 12/22 CALNET 3 SVS 9391031564 4.91 $ 35377 01/17/2023 FINANCE UB ‐ GARBAGE AT&T 12/22 CALNET 3 SVS 9391031577 12.07 $ 35377 01/17/2023 FINANCE UB ‐ GARBAGE AT&T 12/22 CALNET 3 SVS 9391031559 6.69 $ 35377 01/17/2023 FINANCE UB ‐ GARBAGE AT&T 12/22 CALNET 3 SVS 9391026390 28.06 $ 35377 01/17/2023 FINANCE UB ‐ SEWER AT&T 12/22 CALNET 3 SVS 9391026394 8.87 $ 35377 01/17/2023 FINANCE UB ‐ SEWER AT&T 12/22 CALNET 3 SVS 9391031564 4.91 $ 35377 01/17/2023 FINANCE UB ‐ SEWER AT&T 12/22 CALNET 3 SVS 9391031577 12.03 $ 35377 01/17/2023 FINANCE UB ‐ SEWER AT&T 12/22 CALNET 3 SVS 9391031559 6.68 $ 35377 01/17/2023 FINANCE UB ‐ SEWER AT&T 12/22 CALNET 3 SVS 9391026390 28.05 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391026393 74.04 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391026394 17.77 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391031564 9.84 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391031577 24.12 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391031559 13.37 $ 35377 01/17/2023 FINANCE UB ‐ WATER AT&T 12/22 CALNET 3 SVS 9391026390 56.21 $ 35377 01/17/2023 FINANCE WATER OPS AT&T 12/22 CALNET 3 SVS 9391026394 39.92 $ 35377 01/17/2023 FINANCE WATER OPS AT&T 12/22 CALNET 3 SVS 9391031564 22.10 $ 35377 01/17/2023 FINANCE WATER QUALITY AT&T 12/22 CALNET 3 SVS 9391026394 17.77 $ 35377 01/17/2023 FINANCE WATER QUALITY AT&T 12/22 CALNET 3 SVS 9391031564 9.82 $ 35377 01/17/2023 FINANCE WWTP AT&T 12/22 CALNET 3 SVS 9391026394 26.61 $ 35377 01/17/2023 FINANCE WWTP AT&T 12/22 CALNET 3 SVS 9391031564 14.74 $ 35377 01/17/2023 FINANCE CITY MANAGER AT&T 12/22 CALNET 3 SVS 9391031577 7.39 $ 35377 01/17/2023 FINANCE CITY MANAGER AT&T 12/22 CALNET 3 SVS 9391031559 10.02 $ 35377 01/17/2023 FINANCE CITY MANAGER AT&T 12/22 CALNET 3 SVS 9391026390 17.23 $ 35377 01/17/2023 FINANCE PURCHASING AT&T 12/22 CALNET 3 SVS 9391026394 26.61 $ 35377 01/17/2023 FINANCE PURCHASING AT&T 12/22 CALNET 3 SVS 9391031564 14.74 $ 35377 01/17/2023 FINANCE PD OPS AT&T 12/22 CALNET 3 SVS 9391026411 169.55 $ 35377 01/17/2023 FINANCE PD OPS AT&T 12/22 CALNET 3 SVS 9391031579 246.46 $ 35377 01/17/2023 FINANCE PD OPS AT&T 12/22 CALNET 3 SVS 9391031561 167.08 $ 35377 01/17/2023 PD OPS PD OPS AT&T 12/22 CALNET 3 SVS 9391031566 167.08 $ 35377 01/17/2023 PD OPS PD OPS AT&T 12/22 CALNET 3 SVS 9391064552 307.40 $ 35377 01/17/2023 PD OPS PD OPS AT&T 12/22 CALNET 3 SVS 9391031578 177.09 $ 35378 01/17/2023 FINANCE AQUATICS PROGRM AT&T 12/22 CALNET 3 SVS 9391026397 22.37 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35379 01/17/2023 PW ADMIN AIRPORT CAPITAL AGEE CONSTRUCTION CO.,INC MADER MUNICIPAL AIRPORT ‐ DRAINAGE 429,139.70 $ 35380 01/17/2023 ENGINEERING FAU CMAQ BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 4,187.25 $ 35380 01/17/2023 ENGINEERING LTF ‐ STREETS BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 3,589.75 $ 35380 01/17/2023 ENGINEERING MEAS T ‐ ENVIRO BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 1,979.00 $ 35381 01/17/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 11/22 BLOOD ALCOHOL ANALYSIS 560.00 $ 35382 01/17/2023 FACILITIES FACILITIES MAINT CA DEPARTMENT OF TRANSPORTATION SHARED COST ‐ SIGNAL 7,052.06 $ 35383 01/17/2023 CITY CLERK CITY CLERK CNA SURETY BOND ‐ DEPUTY CITY CLERK 100.00 $ 35384 01/17/2023 FINANCE PD OPS COMCAST 12/22 SVS 8155500320092096 175.85 $ 35385 01/17/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE‐EMPLOYMENT PHYSICAL 143.50 $ 35386 01/17/2023 FLEET MAINT FLEET MAINT COOK'S COMMUNICATIONS PD UP‐FIT PARTS UNITS #6027 ‐ #6029 12,309.78 $ 35387 01/17/2023 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 12/22 87.50 $ 35387 01/17/2023 PD OPS UB ‐ GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 12/22 21.88 $ 35387 01/17/2023 PD OPS UB ‐ SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 12/22 21.88 $ 35387 01/17/2023 PD OPS UB ‐ WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 12/22 43.74 $ 35388 01/17/2023 FIRE MEAS K ‐ FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ FIRE #58 35.00 $ 35388 01/17/2023 GRANTS TRANSIT CENTER DIAMOND COMMUNICATIONS FIRE ALARM MONITORING ‐ TRANSIT 80.00 $ 35389 01/17/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 12/16/22‐12/31/22 18,980.00 $ 35390 01/17/2023 FIRE FIRE HI‐TECH EMERGENCY VEHICLE SERVICE INC E‐258 REPAIRS 3,831.95 $ 35391 01/17/2023 PD OPS GENERAL FUND INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE 2023 MEMBERSHIP DUES 95.00 $ 35391 01/17/2023 PD OPS PD OPS INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE 2023 MEMBERSHIP DUES 95.00 $ 35392 01/17/2023 PD OPS PD OPS J'S COMMUNICATIONS ANNUAL SERVICE AGREEMENT ‐ Q3 5,025.60 $ 35393 01/17/2023 FINANCE SA ADMIN CITY OF MADERA QUARTERLY PARKING ASSESSMENT 113.69 $ 35393 01/17/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 01/23 UTILITY SERVICE 3040441‐500276 55.71 $ 35393 01/17/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 01/23 UTILITY SERVICE 3040431‐500276 99.81 $ 35393 01/17/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 01/23 UTILITY SERVICE 3040421‐500276 53.57 $ 35394 01/17/2023 FINANCE PD OPS MADERA COUNTY TREASURER 11/22 COUNTY'S PORTION OF PARKING PENALTIES PAID 77.00 $ 35395 01/17/2023 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 22/23 6 OF 12 13,781.25 $ 35396 01/17/2023 PLANNING PLANNING MADERA COUNTY REIMBURSEMENT ‐ SITE PLAN REVIEW 15,772.50 $ 35397 01/17/2023 GRANTS AFFORDABLE HOUSING MADERA TRIBUNE RFP ‐ INTELLIGENT TRANSPORTATION 110.50 $ 35397 01/17/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE 338.00 $ 35397 01/17/2023 PLANNING PLANNING MADERA TRIBUNE CC APPEAL 188.50 $ 35398 01/17/2023 PD OPS SUPP LAW ENF MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 5,872.56 $ 35399 01/17/2023 PARKS AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL 111.60 $ 35400 01/17/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. SWEEPER SERVICES 1,416.00 $ 35401 01/17/2023 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS ‐ SIDEWALK IMPROVEMENT 30,324.25 $ 35402 01/17/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 43.15 $ 35402 01/17/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 4,876.58 $ 35402 01/17/2023 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 1,198.90 $ 35402 01/17/2023 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 4,254.74 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35402 01/17/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 2,332.98 $ 35402 01/17/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 806.20 $ 35402 01/17/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 2,307.38 $ 35402 01/17/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 5,026.80 $ 35402 01/17/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 1598348280‐1 84.91 $ 35402 01/17/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 5225647713‐5 14.78 $ 35402 01/17/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 32,744.09 $ 35402 01/17/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 57,102.41 $ 35402 01/17/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 1,216.17 $ 35402 01/17/2023 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 1,386.49 $ 35402 01/17/2023 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 561.94 $ 35402 01/17/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 473.84 $ 35402 01/17/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 106.73 $ 35402 01/17/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 2,017.85 $ 35402 01/17/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 313.25 $ 35402 01/17/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 4,535.28 $ 35402 01/17/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 2,317.11 $ 35402 01/17/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 333.52 $ 35402 01/17/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 499.58 $ 35402 01/17/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 297.50 $ 35402 01/17/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (0.80) $ 35402 01/17/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 126,564.60 $ 35402 01/17/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 144,657.48 $ 35402 01/17/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 62.02 $ 35402 01/17/2023 FINANCE MEAS K ‐ PD PACIFIC GAS & ELECTRIC 12/22 SERVICE 1715785853‐5 973.28 $ 35402 01/17/2023 FINANCE ZONE 24 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 21.78 $ 35402 01/17/2023 FINANCE ZONE 24 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (68.16) $ 35402 01/17/2023 FINANCE ZONE 31A PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 30.06 $ 35402 01/17/2023 FINANCE ZONE 31A PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (211.53) $ 35402 01/17/2023 FINANCE ZONE 20B PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 43.39 $ 35402 01/17/2023 FINANCE ZONE 20B PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (136.59) $ 35402 01/17/2023 FINANCE ZONE 27B PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 22.08 $ 35402 01/17/2023 FINANCE ZONE 27B PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (68.06) $ 35402 01/17/2023 FINANCE ZONE 2 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 110.79 $ 35402 01/17/2023 FINANCE ZONE 2 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (341.54) $ 35402 01/17/2023 FINANCE ZONE 3 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 82.09 $ 35402 01/17/2023 FINANCE ZONE 3 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (275.35) $ 35402 01/17/2023 FINANCE ZONE 31B PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 30.06 $ 35402 01/17/2023 FINANCE ZONE 31B PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (211.53) $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35402 01/17/2023 FINANCE ZONE 4 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 22.33 $ 35402 01/17/2023 FINANCE ZONE 4 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (67.78) $ 35402 01/17/2023 FINANCE ZONE 6A PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 139.20 $ 35402 01/17/2023 FINANCE ZONE 6A PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (328.36) $ 35402 01/17/2023 FINANCE ZONE 29C PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 22.38 $ 35402 01/17/2023 FINANCE ZONE 29C PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (67.83) $ 35402 01/17/2023 FINANCE ZONE 8 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 95.96 $ 35402 01/17/2023 FINANCE ZONE 8 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (326.67) $ 35402 01/17/2023 FINANCE ZONE 16 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 45.53 $ 35402 01/17/2023 FINANCE ZONE 16 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (135.31) $ 35402 01/17/2023 FINANCE ZONE 13 PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414‐2 272.20 $ 35402 01/17/2023 FINANCE ZONE 13 PACIFIC GAS & ELECTRIC 11/22 SERVICE 3533032414‐2 (19.34) $ 35403 01/17/2023 FINANCE CODE ENF PETTY CASH ‐ FINANCE DEPT. PETTY CASH REIMBURSEMENT 120.00 $ 35403 01/17/2023 FINANCE FINANCE PETTY CASH ‐ FINANCE DEPT. PETTY CASH REIMBURSEMENT 45.30 $ 35403 01/17/2023 FINANCE PLANNING PETTY CASH ‐ FINANCE DEPT. PETTY CASH REIMBURSEMENT 22.69 $ 35403 01/17/2023 FINANCE SPECIAL EVENTS PETTY CASH ‐ FINANCE DEPT. PETTY CASH REIMBURSEMENT 123.80 $ 35404 01/17/2023 PD OPS PD OPS PECK'S PRINTERY PD ‐ VECHICLE REPORTS 1,147.13 $ 35405 01/17/2023 PARKS AQUATICS PROGRM PETTY CASH ‐ PARKS DEPT. PETTY CASH REIMBURSEMENT 95.06 $ 35405 01/17/2023 PARKS PARKS PETTY CASH ‐ PARKS DEPT. PETTY CASH REIMBURSEMENT 146.57 $ 35405 01/17/2023 PARKS SR CITIZEN COMM PETTY CASH ‐ PARKS DEPT. PETTY CASH REIMBURSEMENT 227.72 $ 35406 01/17/2023 FINANCE FINANCE PHOENIX GROUP INFO SYS 11/22 CITATIONS 278.18 $ 35407 01/17/2023 ENGINEERING WATER CAPITAL PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 9,478.03 $ 35408 01/17/2023 PD OPS PD OPS RON'S TOWING & ROAD SERVICE TOWING SERVICES 250.00 $ 35409 01/17/2023 ENGINEERING WWTP SPARKLETTS DRINKING WATER ENGINEERING 101.69 $ 35410 01/17/2023 WATER WATER QUALITY STATE WATER RESOURCES CONTROL BOARD REGULATORY FEES 63,276.14 $ 35411 01/17/2023 PW ADMIN AIRPORT OPS TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 35.00 $ 35411 01/17/2023 PW ADMIN CENTRAL ADMIN TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 45.00 $ 35411 01/17/2023 PW ADMIN COMM & REC TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 435.00 $ 35411 01/17/2023 PW ADMIN ENGINEERING TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 60.00 $ 35411 01/17/2023 PW ADMIN FIRE TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 70.00 $ 35411 01/17/2023 PW ADMIN INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 75.00 $ 35411 01/17/2023 PW ADMIN SEWER OPS TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 25.00 $ 35411 01/17/2023 PW ADMIN SOLID WASTE TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 25.00 $ 35411 01/17/2023 PW ADMIN WATER OPS TECH. MASTER PEST MANAGEMENT 12/22 WELL SITE PEST CONTROL SVS 500.00 $ 35411 01/17/2023 PW ADMIN WATER OPS TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 25.00 $ 35411 01/17/2023 PW ADMIN WWTP TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 45.00 $ 35411 01/17/2023 PW ADMIN PD OPS TECH. MASTER PEST MANAGEMENT 01/23 PEST CONTROL SERVICES 40.00 $ 35412 01/17/2023 PARKS COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 304.51 $ 35413 01/17/2023 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 12/22 196.80 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35414 01/17/2023 GRANTS TRANSIT CENTER VILLA GARDENING SERVICE INC 12/22 LAWN SERVICE ‐ TRANSIT 500.00 $ 35415 01/17/2023 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING PECAN SQUARE TRACT MAP REVIEW 188.30 $ 35416 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9917663 445.17 $ 35417 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9921280 110.67 $ 35418 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9913068 176.48 $ 35419 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920897 984.02 $ 35420 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925585 281.36 $ 35421 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925962 199.41 $ 35422 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922483 26.92 $ 35423 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 3340001 1,496.60 $ 35424 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9919829 286.49 $ 35425 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9925656 35.51 $ 35426 01/17/2023 FINANCE WATER FUND OTP‐ UB REFUNDS DEPOSIT FROM MAIS TO MUNIS 399.08 $ 35427 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9920979 477.46 $ 35428 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9919617 235.86 $ 35429 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9145011 67.05 $ 35430 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9922011 240.47 $ 35431 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 7060631 71.24 $ 35432 01/17/2023 UB ‐ WATER WATER FUND OTP‐ UB REFUNDS UB TERM REFUND 9924642 960.34 $ 184 01/11/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 01/04/2023 71.09 $ 185 01/11/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 01/09/2023 520.83 $ 186 01/13/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PARTICIPANT FEE ‐ DECEMBER 2022 100.00 $ BANK #1 ‐ UNION BANK GENERAL ACCOUNT TOTAL $ 1,570,305.07

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment to the Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2022/23 RECOMMENDATION:

Adopt a Resolution approving the Amendment to the Applications for TDA - LTF and STA Funds for FY 2022/23 and authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC)
SUMMARY:

On June 15, 2022, the City Council (Council) approved Resolution 22-79 for the 2022/23 TDA Application. At their November 23, 2022, Board Meeting, MCTC revised the STA apportionments based on the Governor’s final budget apportionments and has subsequently requested that the local agencies submit amended applications. Staff recommends submitting an amended application reflecting new revenue in addition to the carryover STA funding from FY 20/21 and 21/22, and carryover LTF funding from FY 21/22.

DISCUSSION:

At the June 15, 2022, meeting, Council approved the FY 2022/23 LTF & STA Applications for the FY 2022/23 funding allocated by MCTC. LTF funds must be used for transportation related services such as transit services, street construction, program planning, and administration.

Projects in the Capital Improvement Plan (CIP) for the City have been created and approved by Council for the use of these funds. STA funds must be used for transit related programs only and are therefore programmed for operations of the Madera Metro Transit System. ~~ B-3
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On November 23, 2022, the MCTC approved Resolution 22-10 which increased the STA funds available for FY 2022/23. This increase potentially relieves an equivalent amount from LTF funds for use on other eligible expenses, such as street projects. Filing an amended application is necessary to access the additional STA funds. Additionally, this amended application will carryover funds from FY 20/21 and 21/22 to the current FY The amendment to the LTF application is prepared and submitted to MCTC annually after the prior year’s final expenses and claims have been processed, and the excess prior year funds and carryover balances have been confirmed by MCTC. The carryover amounts for this year are shown below in Table 1. The carryover amounts are included in the current CIP.

A summary of all changes is summarized in the table below.

FINANCIAL IMPACT:

For this cycle and near term, the next several cycles, there are no identified impacts to the General Fund.

ALTERNATIVES:

Council may provide staff direction on how to amend the TDA application or may refer the item back to staff for additional information.

ATTACHMENTS:

1. Resolution
Exhibit A – Applications
Table 1: Changes to LTF & STA Applications for FY 2022/23 Application
Item
Original
Application
Amount
Carryover
20/21
Carryover
21/22
New FY
22/23
Allocation
Amended
Application
Amount
LTF 2,399,016 N/A 6,113,027.98 N/A 8,512,043.98
STA 628,013 135,891.07 379,620.83 191,795 1,335,319.90
Total
Application $3,027,029 135,891.07 6,492,648.81 191,795 9,847,363.88 Attachment 1
Resolution
RESOLUTION NO. 23-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING AMENDMENTS TO THE APPLICATIONS FOR TRANSPORTATION DEVELOPMENT ACT (TDA) – LOCAL TRANSPORTATION

FUNDS (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDS FOR FISCAL YEAR (FY) 2022/23 AND AUTHORIZING THE CITY ENGINEER TO EXECUTE

AND SUBMIT THE APPLICATIONS TO MADERA COUNTY

TRANSPORTATION COMMISSION (MCTC)

WHEREAS, the TDA - LTF and STA funds are annually allocated by Madera County Transportation Commission (MCTC) pursuant to the TDA; and WHEREAS, the City of Madera prepares the applications outlining the intended uses for the LTF and STA funds each year and the applications may be amended as needed; and WHEREAS, the MCTC has increased the City allocation of State Transportation Assistance Funds by $191,795; and
WHEREAS, the unexpended balance of LTF funds in FY 2021/2022 must be added to the FY 2022/23 amended application for proper accounting purposes; and WHEREAS, the unexpended balance of STA funds in FY 2020/2021 and FY 2021/22 must be added to the FY 2022/23 amended application for proper accounting purposes; and WHEREAS, the LTF and STA fund amended applications for FY 2022/23 that describe the intended uses of these funds have been submitted to Council for review and approval.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera approves the Amended Applications for FY 2022/23, copies of which are attached hereto as Exhibit A and incorporated by reference.

3. The City Engineer is authorized to execute the amended applications and submit to MCTC.

4. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Applications
Agency: Date: 2/1/2023
Fiscal Year: 2022/23
Amending:

Type of
Amendment:

Project Approved Allocation New Proposed Allocation Difference 1 Madera Metro, Intermodal $ 705,000.00 $ 705,000.00 $ - 2 Ped & Bike Programs $ 50,506.00 $ 174,488.53 $ 123,982.53 3 MCTC Planning Services $ 75,758.00 $ 75,758.00 $ -
4 Street & Road Projects $ 1,567,752.00 $ 7,556,797.45 $ 5,989,045.45 5 6 $ -
7 $ -
8 $ -
9 $ -
10 $ -
Total $ 2,399,016.00 $ 8,512,043.98 $ 6,113,027.98
$8,512,043.98 $6,113,027.98
Notes $ -

Agency Authorizing Signature Date
MCTC Authorizing Signature Date
MCTC Use:

Month Amendment No.

Madera County Transportation Commission
TDA Amendment Request
City of Madera
Carryover from FY 21/22

LTF STA
Carryover of PY Funds
□ Reassign funds□ Other
Agency: Date: 2/1/2022
Fiscal Year: 2022/23
Amending:

Type of
Amendment:

Project Approved Allocation New Proposed Allocation Difference 1 Madera Metro, Dial-A-Ride,
Intermodal, Transit Center
$628,013.00 $1,165,319.90 $537,306.90
2 Local Agency Transportation
Planning Activities $0.00 $170,000.00 $170,000.00
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Total $628,013.00 $1,335,319.90 $707,306.90
Notes

Agency Authorizing Signature Date
MCTC Authorizing Signature Date
MCTC Use:

Month Amendment No.

Madera County Transportation Commission
TDA Amendment Request
City of Madera
New Allocation is per MCTC Resolution 22-10 Amd No.1 - +$191,795, Carryover from FYs 20/21 - +$135,891.07, 21/22 - +$379,620.83

LTF STA
Carryover of PY Funds Reassign funds Other
□ 0
□

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
________________________________ Agenda Number: ___________ Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing on Annual Report regarding Development Impact Fees for the 2021-2022 Fiscal Year
RECOMMENDATION:

Conduct Public Hearing and Approve Resolution Adopting the Annual Report on Development Impact Fees (AB 1600) for FY 21-22 and Making Findings Regarding the Continued Need for Certain Development Impact Fees
SUMMARY:

Annual reporting on the receipt and expenditure of the Development Impact Fees (DIF) is required under Section 66006 of the California Government Code. Staff has prepared this report in compliance with the requirements of Section 66006 and the required disclosures include the worksheets that follow. These worksheets identify the amount of each fee collected, the disbursements made from each fee type and the amount of interest apportioned to each fee balance during the 2021-2022 fiscal year. The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure. They are reflected in the following categories:
 General Government  Water  Signalization
 Public Safety  Wastewater  Sewer
 Parks  Streets and Roads  Storm Drain fees
 Public Works
The following pages outline the activities for each of the Development Impact Fees funds for fiscal year 2021-2022 as required by Section 66006 of the California Government Code. The report was made available for public inspection on January 10, 2023, at least 15 days before today’s meeting.

C-1
DISCUSSION:

The attached Exhibit “A” provides a breakdown of the individual fee balances on hand as of June 30, 2022 based on audited information. The funds maintain a positive cash position. The statutes specify that this report shall include the following information:
 The amount of developer fees disbursed on each project for the year just ended.  The amount of developer fees collected for the year just ended.  The amount of interest earned by the developer fees for the year just ended.  Any other income received that is related to the projects, if applicable.  The beginning and ending fund balance for each development fee account.  The identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete.
 The amount and purpose of all interfund transfers during the last year.

FINANCIAL IMPACT:

The adoption of the recommended resolution will allow the City to continue to maintain development impact fee balances held longer than five years. These funds will be utilized to construct capital projects serving new development and to reimburse developers when they construct those improvements. If the findings outlined in the attached resolution are not made, the City is obligated under the Government Code to refund these monies to the current owner of the subject properties.

ALTERNATIVES:

Do not accept the AB 1600 Report on Development Impact Fees for Fiscal Year Ended 6/30/2022 or request that staff provide additional information at a future Council meeting.

ATTACHMENTS:

1. Proposed Resolution Approving Annual Report on Development Impact Fees Exhibit A - AB 1600 Report on Development Impact Fees for FY Ended 6/30/2022 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ADOPTING THE ANNUAL REPORT ON DEVELOPMENT
IMPACT FEES (AB 1600) FOR FY 2021-2022 AND MAKING FINDINGS

REGARDING THE CONTINUED NEED OF CERTAIN DEVELOPMENT IMPACT FEES
WHEREAS, City of Madera imposes fees to mitigate the impact of development pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq) commonly known and referenced herein as “AB 1600”; and
WHEREAS, California Government Code 66006 requires an annual public review of all impact fee accounts maintained by a public agency such as the City of Madera; and WHEREAS, the City Finance Department has prepared a report attached hereto in compliance with the requirements of such State Statutes (the “Report”); and WHEREAS, the report contains all of the information required by law; and WHEREAS, a copy of the report has been on file since January 10, 2023, at least fifteen days prior to the date of the Council Meeting at which the Report is being reviewed; and WHEREAS, the Water, Water Pipe, Westberry/Ellis Sewer, Road 28 Sewer Interceptor, Sewer Existing Area, all Sewer Quadrants and categories, Storm Drain Northwest Quadrant, Storm Drain Southeast Quadrant, Fire Services Fee, Public Works, General Government, Transportation, Arterial Collector Street, Traffic Signal and Traffic – Cleveland/Schnoor Area Development Impact Fee Funds activities all have a portion of their balance that has been on deposit for five years or more; and
WHEREAS, additional funds need to be accumulated in such fee accounts before such funds are sufficient to construct the facilities for which the fees were collected.

NOW, THEREFORE, the City Council of the City of Madera hereby finds orders and resolves as follows:

1. All of the above recitals are true and correct.

2. A copy of the resolution shall be forwarded to the Director of Finance for use in overseeing these monies.

3. The report attached hereto as Exhibit A and incorporated herein by reference, is adopted and hereby approved.

4. The findings listed in the report are adopted by the Council and are consistent with the requirements of Government Code Section 66006.

5. This resolution is effective upon adoption.
* * * * * *
Exhibit A
AB 1600 Compliance Report
City of Madera
2021/22 Fiscal Year
Contents
Introduction .................................................................................................................................................. 1 Annual Reporting Requirements .................................................................................................................. 1 Development Impact Fee Categories............................................................................................................ 1 General Government .................................................................................................................................... 2 Public Safety.................................................................................................................................................. 3 Parks.............................................................................................................................................................. 4 Public Works ................................................................................................................................................. 5 Water............................................................................................................................................................ 6 Wastewater................................................................................................................................................... 7 Streets and Roads......................................................................................................................................... 8 Signalization.................................................................................................................................................. 9 Sewer ..........................................................................................................................................................10 Storm Drain.................................................................................................................................................11 Introduction
A development impact fee (DIF) is a fee that is imposed by the City on a new or proposed residential or commercial development project. The purpose of these fees is to help pay for the impact that the development(s) will have on the City’s infrastructure and servicing requirements. Development impact fees are restricted for use on the specific types of projects for which they are collected from developers.

The fees are earmarked for specific types of projects based on their fee type. Annual reporting on the receipt and expenditure of the fees is required under Section 66006 of the California Government Code.

Annual Reporting Requirements
The annual reporting requirements include:
 A brief description of the type of fee in the account or fund.  The amount of the fee.
 The amount of the fees collected and the interest earned.  An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
 An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.  A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
 The amount of refunds made.

Development Impact Fee Categories
The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure. They include General Government, Public Safety, Parks, Public Works, Water, Wastewater, Streets and Roads, Signalization, Sewer, and Storm Drain fees. The following pages outline the activities for each of the public facilities fees for fiscal year 2021-2022 as required by Section 66006 of the California Government Code.

General Government
The purpose of the General Government Public Facility Fee is to ensure that new development funds its fair share of general government facilities. Revenues are used to expand general facilities and for other projects to accommodate new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) General Government
Impact Fees
231.04 168.92 0.012 n/a
Administrative Impact Fee 93.72 56.67 0.024 n/a
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $1,072,227.79
Revenue
Fees Collected 66,699.95
Interest Income 6,294.82
72,994.77
Expenditures
Project Expenditures-Transfer Out 15,000.00
15,000.00
Excess Revenue Over/(Under) Expenditures 57,994.77
Ending Fund Balance, June 30, 2022 $1,130,222.56
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2021-22
Interfund Transfers or Loans:

There is a $15,000.00 total transfer out from this fund towards administrative costs for fiscal year 2021- 22 Refunds:

There were no refunds made in fiscal year 2021-22
Public Safety
The purpose of the Public Safety Facility Fund is to ensure that new development funds its fair share of public safety facilities, which includes both Fire and Police. Fire Development Impact Fees provide for the expansion, design, and construction of fire facilities and equipment to address increased demands of the fire department caused by new development. Police Development Impact Fees Fund provides for the Police Department building expansion and equipment to address increased demands on the police caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Fire Department Impact Fees 336.75 247.38 0.036 0.0240
Police Department Impact Fee 541.63 398.87 0.072 0.0599 Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $303,630.89
Revenue
Fees Collected 207,146.74
Interest Income 2,126.41
209,273.15
Expenditures
Project Expenditures-Transfer Out 125,019.96
125,019.96
Excess Revenue Over/(Under) Expenditures 84,253.19
Ending Fund Balance, June 30, 2022 $387,884.08
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2021-22
Interfund Transfers or Loans:

There is a $125,019.96 total transfer out from this fund towards debt service for fiscal year 2021-22.

The debt partially funded the construction of the police facility.

Refunds:

There were no refunds made in fiscal year 2021-22
Parks
Parks Development Impact Fee Fund is meant to provide for the acquisition and development of parks and recreation facilities impacted by new development in the designated areas.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Parks Department Impact Fee 2,652.57 1,945.29 n/a n/a
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $3,204,336.17
Revenue
Fees Collected 542,719.71
Interest Income 19,578.73
562,298.44
Expenditures
Project Expenditures-Transfers Out 5,942.96
5,942.96
Excess Revenue Over/(Under) Expenditures 556,355.48
Ending Fund Balance, June 30, 2022 $3,760,691.65
Current Public Improvement Projects:

India Park (PK-00064) - This project is limited to activities related to determining suitability of property for acquisition by the City and was funded 100% with DIF Olive Knox Park (PK-00067) - Design and engineering for Olive Knox Park and was funded 100% with DIF Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Public Works
Public Works Development Impact Fee Fund is meant to provide for the acquisition and development of public works neccesities impacted by new development in the designated areas.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Public Works Impact Fee 323.67 99.17 0.133 0.0970
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $648,953.28
Revenue
Fees Collected 91,729.68
Interest Income 3,991.42
95,721.10
Expenditures
Project Expenditures-Transfers Out 0
0 Excess Revenue Over/(Under) Expenditures 95,721.10
Ending Fund Balance, June 30, 2022 $744,674.38
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2021-22
Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Water
The purpose of the Water Systems Development Impact Fee Fund is to provide for the expansion of production, storage, transmission, treatment, and distribution facilities to service new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf)** Water Impact Fees - Pipes 283.33 151.48 0.133 n/a
Water Impact Fees - Wells 562.34 300.78 0.072 [2]
**Industrial Fee Notes: [2] A minimum of $413 or the amount determined by the City Engineer by multiplying $413 for water supply by either (1) the proposed users estimated daily use in gallons per day divided by 1050, or (2) the estimated number of employees divided by 6, whichever is greater.

Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $140,670.69
Revenue
Fees Collected 194,082.45
Interest Income 5,174.63
199,257.08
Expenditures
Project Expenditures-Transfers Out 15,138.22
15,138.22
Excess Revenue Over/(Under) Expenditures 184,118.86
Ending Fund Balance, June 30, 2022 $324,789.55
Current Public Improvement Projects:

Water Well 37 (W-GW-001) - Install pump and electrical equipment at previously drilled well and was funded 100% with DIF
Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Wastewater
The purpose of the Waste Water Development Impact Fee Fund is to provide for the expansion of collection and treatment capacities in the wastewater utility due to increased sewage caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee(sf) Industrial Fee(sf) Wastewater Treatment Plan Impact
Fee
1,314.30 923.06 0.763 1.5148
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $940,462.59
Revenue
Fees Collected 486,400.35
Interest Income 6,316.41
492,716.76
Expenditures
Project Expenditures-Transfer Out 249,999.96
249,999.96
Excess Revenue Over/(Under) Expenditures 242,716.80
Ending Fund Balance, June 30, 2022 $1,183,179.39
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2021-22
Interfund Transfers or Loans:

There is a $249,999.96 total transfer out from this fund towards debt service for fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Streets and Roads
The purpose of the Streets and Roads Development Impact Fee Fund is to provide for traffic improvements necessary to accommodate the increase in traffic generated by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Streets (16 ft. arterial street
median island)
387.97 237.58 0.142 n/a
Streets (24 ft. collector street
lane)
697.47 428.29 0.251 n/a
Streets (12 ft. arterial street
lane)
697.47 428.29 0.251 n/a
Transportation Facility Impact
Fee - city wide
9 51.40 584.13 0.254 0.3869
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $5,146,882.69
Revenue
Fees Collected 642,839.13
Interest Income 41,212.30
684,051.43
Expenditures
Project Expenditures-Transfers Out 0
0 Excess Revenue Over/(Under) Expenditures 684,051.43
Ending Fund Balance, June 30, 2022 $5,830,934.12
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2021-22
Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Signalization
The purpose for the Signalization Development Impact Fee Fund is to provide for the impacts on increased traffic caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Traffic Signals 235.40 144.94 0.087 n/a
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $393,526.56
Revenue
Fees Collected 48,921.75
Interest Income 4,197.11
53,118.86
Expenditures
Project Expenditures-Transfers Out 144,290.42
144,290.42
Excess Revenue Over/(Under) Expenditures (91,171.56)
Ending Fund Balance, June 30, 2022 $302,355.00
Current Public Improvement Projects:

Granada Dr/Howard Rd Traffic Signal (TS-00017) - Add traffic signal at Granada Dr. and Howard Rd. and was funded 69% with DIF
Howard Rd/Westberry Traffic Signal (TS-00019) - Install a traffic signal at the intersection of Westberry Blvd. and Howard Rd. and was funded 15% with DIF
Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22
Sewer
The purpose of the Sewer Fee is to ensure that new development funds its fair share of the sewer facilities.

Revenue is used to increase the size of the current sewer lines and for other projects to serve increased demand by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial
Fee (sf)
Industrial Fee
(sf)**
Sewer additional obl. impact fee - nw 185.27 134.05 0.048 [1] Sewer additional obl. impact fee - ne 992.81 724.72 0.169 [1] Sewer additional obl. impact fee - sw 569.97 381.43 0.193 [1] Sewer additional obl. impact fee - se 1,495.21 1,093.07 0.278 [1] Sewer additional obl impact fee - SCCC 888.19 625.55 0.181 [1] Sewer addtional obl. impact fee - exist. area 135.14 93.72 0.024 [1] Sewer exist. obl. impact fee - nw 272.45 272.45 0.036 $272/unit [1] Sewer exist. obl. impact fee - ne 272.45 272.45 0.036 $272/unit [1] Sewer exist. obl. impact fee - sw 272.45 272.45 0.036 $272/unit [1] Sewer exist. obl. impact fee - se 716.00 716.00 0.085 $716/unit [1] Sewer exist. obl. impact fee - SCCC n/a n/a n/a n/a
**Industrial Fee Notes: [1] Westberry Blvd/Ellis Street interceptor to be based on a dwelling unit equivalency at $272 per unit. Road 28 interceptor to be based on a dwelling unit equivalency at $716 per unit.

Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $821,999.70
Revenue
Fees Collected 66,367.66
Interest Income 5,317.61
71,685.27
Expenditures
Project Expenditures-Transfer Out 234,937.88
234,937.88
Excess Revenue Over/(Under) Expenditures (163,252.61)
Ending Fund Balance, June 30, 2022 $658,747.09
Current Public Improvement Projects: Pecan Ave Parallel Sewer Main (SS-00013) - Installation of sewer main sections P-2 & P-3 on Pecan Avenue as referenced in the 2014 Sanitary Sewer System Master Plan and was funded 100% with DIF
Interfund Transfers or Loans: There is a $3,999.96 total transfer out from this fund towards debt service for fiscal year 2021-22
Refunds: There were no refunds made in fiscal year 2021-22 Storm Drain
The purpose of the Storm Drain Development Impact Fee Fund is for the installation of public storm drainage and flood control facilities within the city boundaries to service needs of future development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Storm drain impact fee - nw 2,028.12 1,044.03 1.330 0.5558 Storm drain impact fee - ne 3,099.39 1,453.79 1.210 0.5558 Storm drain impact fee - sw 1,250.00 559.07 1.188 0.5558 Storm drain impact fee - se 3,472.10 1,394.94 1.090 0.5558 Storm drain impact fee -
existing service area
1,132.30 545.99 0.632 0.5558
Storm drain impact fee -
SCCC
n/a n/a n/a n/a
Fiscal Year 2021-22 Activity:

Beginning Fund Balance, July 1, 2021 $3,031,041.09
Revenue
Fees Collected 509,916.47
Interest Income 18,237.34
528,153.81
Expenditures
Project Expenditures-Transfers Out 380,568.61
380,568.61
Excess Revenue Over/(Under) Expenditures 147,585.20
Ending Fund Balance, June 30, 2022 $3,178,626.29
Current Public Improvement Projects:

Sienna Basin (SD-P18) - Purchase basin or reimburse basin purchase from developer and expand as required per storm drain master plan and was funded 99.9% with DIF Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2021-22 Refunds:

There were no refunds made in fiscal year 2021-22

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms RECOMMENDATION:

Adopt a Resolution Ratifying Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 SUMMARY:

On or about Sunday, January 1, 2023, the first of a series of storm events entered the area. The second event being a storm that entered the area on or about Thursday, January 5, 2023, and the third event being a storm that entered the area on or about Monday, January 9, 2023. These extreme storm events are also referred to as an “atmospheric river” and produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems.

The City is still assessing the full effects of the storm damage caused by the back-to-back atmospheric river storm events. The most egregious incident at this time is the catastrophic failure of the City’s main sewer trunk line. the first of these storms resulted in storm surges within the City’s sanitary sewer infrastructure causing damage to portions of the system; some of which may, as of this time, still not been identified. Subsequent events either exacerbated the damage or served to accelerate it as additional damage became apparent as the City attempted repairs on the initial damaged section of pipe. A subsequent additional failure point was identified more recently. Emergency measures have been undertaken since initial discovery to maintain sewer service and protect the health and safety of Madera’s residents.

These extreme winter storm events have and may continue to cause damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been Council Meeting of: February 1, 2023
Agenda Number: ________
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completely compiled. The City continues to assess local effects caused by these storms.

Adoption of this Resolution (See Attachment 1) requires a majority vote of the City Council (Council).

DISCUSSION:

The state of California began to experience measurable rainfall in December 2022. This muchneeded precipitation saturated the parched ground. In January 2023, the state was hit with severe winter storm events in rapid succession, referred to as an atmospheric river, ” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems. These storm events have caused and may continue to cause damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled.

While the City continues to assess related damages and effects of the storms, catastrophic damages to the City’s sewer system infrastructure as a result of the storm events first became apparent on Monday, January 2, 2023, at approximately 2 PM wherein Madera County staff identified an area where the roadway collapsed along the northern shoulder of Avenue 13 (Pecan Avenue) as a result of a pipe failure 16 feet below the surface of the road, 30 feet west of Granada Drive, which is directly in line with the City’s sewer main trunk line that runs along Avenue 13 to the Wastewater Treatment Plant (WWTP). Given the critical nature of the infrastructure, the City declared an emergency under Public Contract Code Section 22050 on January 18, 2023, at a regularly scheduled City Council meeting, which allowed it to immediately procure materials and services without engaging in competitive bidding to repair damages cited at same meeting.

Subsequent to the emergency declared on January 18, 2023, an additional failure occurred in the trunk line which required suspending service on a Union Pacific Railroad (UPRR) spur due to fears the track had been undercut by a cavity below ground. Suspension of those services have negatively impacted UPRR customers that are reliant upon that spur line. Investigations that have occurred since have served to identify other pipe sections that appear to be subject to imminent failure.

Given the nature of the various damages, the declaration is requested to be retroactive as of the date of January 4, 2023, when the Governor of the State of California declared the existence of a state of emergency for the State of California. If approved, the ratification of proclamation of a local emergency will be forwarded to the State Office of Emergency Services.

Title III, Chapter 2 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera. Per the same Municipal Code section and California Government Code Section 8558, the City Manager acting in his role as Director of Emergency Services may declare a local emergency exists within the City, subject to ratification of the City Council within seven (7) days of the event. On January 27, 2023, the City Manager declared a local emergency related to the January 2023 winter storms retroactive to January 4, 2023 when the Governor of the State of California issued a proclamation of a state of emergency for California. The requested action is for Council to ratify the declaration of a local emergency. The local emergency will automatically expire in 60 days unless extended by the City Council. If ratified, the declaration of local emergency provides that the Director of Emergency Services, or his designee, is to act on the City’s behalf and work with both state and federal resources towards hazard mitigation and resource assistance.

FINANCIAL IMPACT:

The recommended action is necessary to ensure specific liability protection, emergency powers of the Emergency Services Director, and potential recovery of eligible costs, if any, from State and Federal emergency funds.

ALTERNATIVES:

Staff does not recommend consideration of other alternatives given alternatives likely would remove reimbursement to the City that may become possible as a result of this action.

ATTACHMENTS:

1. Resolution Ratifying Declaration of a Local Emergency Exhibit A: January 27, 2023, Declaration of Local Emergency by Director of Emergency Services

2. Governor’s Proclamation of a State of Emergency
ATTACHMENT 1
Resolution
RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RATIFYING DECLARATION PROCLAIMING THE EXISTENCE THE EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER

STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2
WHEREAS, the City of Madera has already been adversely impacted by the effects of other local emergencies such as the recent unexpected closure of Madera Community Hospital and the ongoing COVID-19 pandemic; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023 the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS, on January 9, 2023, the Department of Homeland Security, Federal Emergency Management Agency (FEMA) issued an Emergency Declaration for the state of California to supplement state, tribal, and local response efforts due to emergency conditions resulting from the severe winter storms, flooding, and mudslide events, the recitals and findings of which Declaration are referenced and incorporated herein as though set forth in full; and
WHEREAS, the Director of Emergency Services has found that conditions of extreme peril to the safety of persons and property have arisen within the City of Madera, caused by numerous extreme winter weather events that started on or about Sunday, January 1, 2023. The first event being a storm that entered the area on or about Sunday January 1, 2023, the second event being a storm that entered the area on or about Thursday, January 5, 2023, and the third event being a storm that entered the area on or about Monday, January 9, 2023; and
WHEREAS, these extreme winter storm events also referred to as “Atmospheric River” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS,these extreme winterstorm events haveandmay continue tocause damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and WHEREAS, strict compliance with certain Madera Municipal Code (“MMC”) and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the severe winter storms, which issue cannot be timely addressed absent a declaration of emergency; and WHEREAS, the mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the severe winter storms; and WHEREAS, localresourceshavebeen deployed by the City of Madera tomitigate and recoverfrom these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, it has now been found that local resources will be unable to cope with the catastrophic effects of this emergency and
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-2.04(A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the safety of persons and property within the territorial limits of the City of Madera; and
WHEREAS, on January 27, 2023, the City Council was not in session, and the City’s Director of Emergency Services declared a local emergency; and
WHEREAS, pursuant to Government Code Section 8630 and MMC Section 3-2.04(A), a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and WHEREAS, the health, safety and welfare of City residents, businesses, visitors and staff are of utmost importance to the City and additional future measures may be needed to protect the community.

The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present storm-related state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and
WHEREAS, the Director of Emergency Services requests that the City Council proclaim and affirm the existence of a local emergency throughout the City, ratify the proclamation on January 27, 2023, by the Director of Emergency Services of the existence of a state of local emergency, and affirm the existence of a state of local emergency for the City of Madera as of the date of January 4, 2023, when the Governor declared the existence of a state of emergency for the State of California; and WHEREAS, after consideration of all facts reasonably available for review and all items, the City Council of the City of Madera now desires to proclaim and affirm the existence of a state of emergency throughout the City to make additional resources available to address the disaster impacts of the abovedescribed 2023 winter storms, ratify the proclamation of the Director of Emergency Services made on January 27, 2023, and affirm the existence of a state of local emergency for the City of Madera as of the date of January 4, 2023 when Governor Newson declared the existence of a state of emergency for the State of California.

NOW, THEREFORE, THE COUNCIL FO THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. Recitals. The above recitals true and correct and incorporated herein as findings by the City Council.

2. Proclamation of Local Emergency. The actual existence of conditions of extreme peril to the safety of persons and property have arisen within the City of Madera, caused by the effects of the above-described 2023 winter storms. The City Council, based upon the foregoing, now does proclaim, declare, and affirm the existence of a local emergency throughout the City.

3. Ratification. The aforementioned conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency throughout the City of Madera by the City’s Director of Emergency Services on January 27, 2023. The City Council of the City of Madera does hereby ratify and affirm the proclamation of a local emergency throughout the City of Madera by the City’s Director of Emergency Services on January 27, 2023, attached hereto as Exhibit A and incorporated herein by reference.

4. Effective Date of Local Emergency. The City Council of the City of Madera does hereby affirm the existence of a state of local emergency for the City of Madera as of the date of January 4, 2023, when the Governor of the State of California declared the existence of a state of emergency for the State of California, for the reasons articulated in the Governor’s Proclamation of the existence of a state of emergency for the State of California on January 4, 2023, the reasons articulated herein, and for the reasons in the proclamation of a local emergency throughout the City of Madera by the City’s Director of Emergency Services proclaimed on January 27, 2023.

5. Authority. During the existence of said local emergency, the powers, authority, functions and duties of the Director of Emergency Services and the City’s emergency services organizations shall be those prescribed by state law, City ordinances, resolutions, and approved plans of the City in order to mitigate the effects of said local emergency. In this regard, the Council desires to make clear the powers, functions, and duties include:
a. As necessary for the public health, life, and property, entering into contracts to arrange for the procurement of materials, goods, and services needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the severe weather conditions. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, as well as any City procurement or related policy, are suspended to the extent reasonably necessary to address the effects of the severe weather conditions. b. The Emergency Services Director is expressly authorized to assist with any lawful order, including the enforcement of an order issued by Governor’s Proclamation. c. The designation and authorization of of Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, as the Local Hazard Mitigation Coordinator of the City of Madera is affirmed, including for the purposes of i) assessing damage within the City of Madera and consulting with federal/state survey teams about hazard mitigation actions; and ii) authorized representative for individual assistance of the City of Madera for purposes of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance

6. Duration. Per Government Code Section 8630, this ratification of the proclamation of local emergency shall expire in sixty (60) days unless extended by the City Council. At the direction of the Emergency Services Director, City Staff are directed to return this item for Council review of the need for continuing the local emergency prior to the expiration of the sixty (60) days period.

7. Notice to Agencies. In accordance to the California Disaster Assistance Act and the Stafford Act, the Emergency Services Director is authorized to send a copy of this ratification of a proclamation of local emergency be forwarded to the Director of California Governor’s Office of Emergency Services requesting that the Director find it acceptable in accordance with State law; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. A copy of this Resolution shall be forwarded to the Madera County Office of Emergency Services.

8. Severability. If any subsection, sentence, clause, phrase, or word of this Resolution or any application of it to any person, structure, gathering, or circumstance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, then such decision will not affect the validity of the remaining portions or applications of this Resolution.

9. Effective Date of Resolution. This Resolution shall be effective immediately upon passage and adoption. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

10. Publication. This Resolution and its contents will be published and promulgated in as widespread a manner as is reasonably feasible under the conditions prevailing during this local emergency.
***********
ATTACHMENT 1 : Exhibit A
Declaration of Local Emergency by City of Madera Director of Emergency Services (January 27, 2023)
Administration Department
205 W. 4th Street, Madera, CA 93637 t. (559) 661-5402 f. (559) 673-1655 www.madera.gov

DECLARATIONPROCLAIMING THE EXISTENCEOF ALOCAL EMERGENCY JANUARY2023WINTER STORMS
WHEREAS, the City of Madera has already been adversely impacted by the effects of other local emergencies such as the recent unexpected closure of Madera Community Hospital and the ongoing COVID-19 pandemic; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS, on January 9, 2023, the Department of Homeland Security, Federal Emergency Management Agency (FEMA) issued an Emergency Declaration for the state of California to supplement state, tribal, and local response efforts due to emergency conditions resulting from the severe winter storms, flooding, and mudslide events, the recitals and findings of which Declaration are referenced and incorporated herein as though set forth in full; and
WHEREAS, the Director of Emergency Services does hereby find that conditions of extreme peril to the safety of persons and property have arisen within the City of Madera, caused by numerous extreme winter weather events that started on or about Sunday, January 1, 2023. The first event being a storm that entered the area on or about Sunday January 1, 2023, the second event being a storm that entered the area on or about Thursday, January 5, 2023, and the third event being a storm that entered the area on or about Monday, January 9, 2023; and
WHEREAS, these extreme winter storm events also referred to as “Atmospheric River” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS, these extreme winterstorm events have andmay continue to cause damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and WHEREAS, strict compliance with certain Madera Municipal Code (“MMC”) and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the severe winter storms, which issue cannot be timely addressed absent a declaration of emergency; and WHEREAS, the mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the severe winter storms; and City of Madera Declaration of Local Emergency: January 2023 Winter Storm Events Page 2 of 3 WHEREAS, localresources havebeen deployed by the City of Madera tomitigate and recoverfrom these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, it has now been found that local resources will be unable to cope with the catastrophic effects of this emergency; and
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-2.04 (A) of the Madera Municipal Code authorizesthe Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the safety of persons and property within the territorial limits of the City of Madera; and
WHEREAS, a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven days unless it has been ratified by the City Council; and WHEREAS, after consideration of all items the Director of Emergency Services now desires to proclaim the existence of a state of emergency to make additional resources available to address the effects of the severe winter storms.

NOW, THEREFORE, the Director of Emergency Services for the City of Madera does hereby find and proclaim as follows:

1. The above recitals true and correct and incorporated herein as findings by the Director of Emergency Services.

2. The Director of Emergency Services finds that conditions of extreme peril to the safety of persons and property have arisen within the City of Madera, caused by effects of the severe winter storm events that have occurred and that are continuing.

3. The Director of Emergency Services further finds that the City Council is not currently in session.

4. The aforementioned conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency by the City’s Director of Emergency Services. Pursuant to the authority granted by City ordinance, I hereby proclaim that a local emergency now exists throughout the City as of the date of January 4, 2023, when the Governor of the State of California declared the existence of a state of emergency for the State of California, for the reasons articulated in the Governor’s Proclamation of the existence of a state of emergency for the State of California on January 4, 2023, and the reasons articulated herein.

5. It is further proclaimed and ordered that during the existence of said local emergency, the powers, functions, and duties of the Emergency Services Director and the Madera Disaster Council shall be those prescribed by State Law, City ordinances, resolutions, and approved City of Madera Declaration of Local Emergency: January 2023 Winter Storm Events Page 3 of 3 plans of the City in order to mitigate the effects of said local emergency.

7. It is further proclaimed and ordered that in accordance with the California Disaster Assistance Act and the Stafford Act, a copy of this proclamation be forwarded to the Director of the California Governor’s Office of Emergency Services requesting that the Director find it acceptable in accordance with State law; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. It is further proclaimed and ordered that a copy of this Declaration be forwarded to the Madera County Office of Emergency Services.

8. It is further proclaimed and ordered that Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the Local Hazard Mitigation Coordinator of the City of Madera for the purpose of assessing damage within the City of Madera and consulting with federal/state survey teams about hazard mitigation actions.

9. It is further proclaimed and ordered that Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the authorized representative for public assistance, and Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the authorized representative for individual assistance of the City of Madera for purposes of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance.

10. This proclamation and its contents will be published and promulgated in as widespread a manner as is reasonable feasible under the conditions prevailing during this local emergency.

11. This proclamation of a local emergency shall take effect immediately as of the date first set forth below. Consistent with Subsection 3-2.04(A) of the MMC and California Government Code Section 8630(b) the local emergency shall not remain in effect for a period in excess of seven days unless it has been ratified by the City Council.

Arnoldo Rodriguez, City Manager Date
Director of Emergency Services
1/27/23
ATTACHMENT 2
Governor’s Proclamation of a State of Emergency
(January 4, 2023)

EXECUTIVE DEPARTMENT

STATE OF CALIFORNIA

PROCLAMATION OF A STATE OF EMERGENCY
WHEREAS beginning December 27, 2022, severe winter storms related to a series of atmospheric river systems struck California, bringing high winds, substantial precipitation, and river and urban flooding; and WHEREAS it is forecasted that additional and continuing storms related to this series of atmospheric river systems threaten California, bringing heavy rainfall, expected flooding, strong winds and wind gusts, falling debris, downed trees, and widespread power outages; and
WHEREAS in preparation for the forecasted storms, multiple California Conservation Corps flood fight crews, fire swift water rescue, and urban search and rescue teams have been strategically prepositioned for emergency response; sandbags have been made available throughout the State; and shelters are opening for displaced individuals; and
WHEREAS these storms forced the closure and caused damage to highways and roads, as well as caused levee and culvert failures, and mandatory evacuations in severely impacted counties, and such impacts will likely continue to be caused by the forecasted storms; and WHEREAS these storms threatened and continue to threaten critical infrastructure, movement of resources, burn scars from recent wildfires potentially causing mud and debris flows; resulted in and threaten power outages to thousands of households and businesses; and caused and continue to threaten river and urban flooding due to excessive and prolonged rainfall; and
WHEREAS due to the series of atmospheric river systems continuously impacting counties throughout the State, the counties have not had time to mitigate the cascading impacts of these storms; and
WHEREAS under the provisions of Government Code section 8558(b), I find that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS under the provisions of Government Code section 8558(b), I find that the conditions caused by these storms, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single local government and require the combined forces of a mutual aid region or regions to appropriately respond; and WHEREAS under the provisions of Government Code section 8625(c ), I find that local authority is inadequate to cope with the magnitude of the damage caused by these storms; and
WHEREAS under the provisions of Government Code section 8571 , I find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of these storms.

NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code section 8625, HEREBY PROCLAIM A STATE OF EMERGENCY to exist throughout California.

IT IS HEREBY ORDERED THAT:

1. All agencies of the state government utilize and employ state personnel, equipment, and facilities for the performance of any and all activities consistent with the direction of the Office of Emergency Services and the State Emergency Plan. Also, all residents are to obey the direction of emergency officials with regard to this emergency in order to protect their safety.

2. The Office of Emergency Services shall provide assistance to local governments, if appropriate, under the authority of the California Disaster Assistance Act, Government Code section 8680 et seq., and California Code of Regulations, Title 19, section 2900 et seq.

3. As necessary to assist local governments and for the protection of public health and the environment, state agencies shall enter into contracts to arrange for the procurement of materials, goods, and services necessary to quickly assist with the response to and recovery from the impacts of these storms. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, are suspended to the extent necessary to address the effects of these storms.

4. Any fairgrounds the Office of Emergency Services determines suitable to assist individuals impacted by these storms shall be made available to the Office of Emergency Services pursuant to the Emergency Services Act, Government Code section 8589. The Office of Emergency Services shall notify the fairgrounds of the intended use and may immediately utilize the fairgrounds without the fairground board of directors' approval. ·

5. The California Department of Transportation shall formally request immediate assistance through the Federal Highway Administration's Emergenc y Relief Program, United States Code, Title 23, section 125, in order to obtain federal assistance for highway repairs or reconstruction.

6. The California National Guard may be mobilized under Military and Veterans Code section 146 to support disaster response and relief efforts, as directed by the Office of Emergency Servic es, and to coordinate with all relevant state agencies and state and local emergency responders and law enforcement within the impacted areas. Sections 147 and 188 of the Military and Veterans Code are applicable during the period of participation in this mission, exempting the California Military Department from applicable procure ment rules for specified emergency purchases, and those rules are hereby suspended.

7. Any state-owned properties the Office of Emergency Services determines suitable for staging of debris as a result of these storms shall be made available to the Office of Emergency Services for this purpose in accordance with Government Code section 8570.

8. Drivers may exceed the hours-of-service limits specified in California Vehicle Code section 34501.2 and California Code of Regulations, Title 13, section 1212.5 while operating a vehicle engaged in fuel transportation in support of emergency relief efforts, subject to the following conditions:
a. Motor carriers or drivers currently subject to an out-of-service order are eligible for the exemption once the out-of-service order expires or when they have met the conditions for its rescission.
b. In accordance with Section 1214, Title 13, California Code of Regulations, no motor carrier operating under the terms of this Proclamation will require or allow an ill or fatigued driver to operate a motor vehicle. A driver who notifies a motor vehicle carrier that they need immediate rest shall be given at least ten consecutive hours off-duty before being required to return to service.
c. Drivers shall maintain a driver's record of duty status, regardless of number of hours worked each day. These records shall be prepared, submitted, and maintained as required by Section 1213, Title 13, California Code of Regulations.

9. Consistent with Parts 390 and 395, Title 49, Code of Federal Regulations, drivers may exceed the hours-of-service limits specified while operating a vehicle engaged in fuel transportation in support of emergency relief efforts. These waivers shall be in effect for the duration of the driver's direct assistance in providing emergency relief, or thirty (30) days from the date of this Proclamation, whichever is less.
1 O. In order to allow out-of-state contractors and other utilities driving their own vehicles to provide mutual aid assistance for the restoration of electrical power within the counties impacted by these storms, applicable provisions of the Vehicle Code including, but not limited to, Vehicle Code section 34620 requiring a motor carrier permit [licensing] and imposition of certain fees, are suspended for motor carriers providing such assistance. Also, the requirements for motor carriers and drivers in Vehicle Code sections 1808.1 [pull-notice program that checks for driver's license violations], 27900 [display name on vehicle], 27901 [size and color of display name on vehicle], 34505.5 [requirement to have been inspected within 90 days], and 34501.12 [requirement to set up home base in California] are suspended while providing mutual aid assistance for the emergency restoration of services.

I FURTHER DIRECT that as soon as hereafter possible, this Proclamation be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Proclamation.

This Proclamation is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.

IN WITNESS WHEREOF I have
hereunto set my hand and caused
the Great Seal of the State of
California o be affixed this 4th day
of Januari 2023.

ATTEST:

SHIRLEY N. WEBER, Ph.D.

Secretary of State

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Mayor’s Appointments to Outside Boards
RECOMMENDATION:

Approve a Minute Order Approving the Mayor’s Appointments to Outside Boards, Commissions, and Committees
DISCUSSION:

The Mayor is proposing appointments to the following boards and commissions as listed in Attachment A. Per the City Attorney, it is necessary for the Council to approve the Mayor’s appointments. This is based on Government Code Section 40605 states as follows:
“In general law cities where the office of mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute.”
FINANCIAL IMPACT:

None
ALTERNATIVES:

In the event the Council does not approve the appointments, the Mayor has the prerogative to make alternative appointments for submission to the Council at a future date.

ATTACHMENTS:

1. Mayor’s Appointments to Outside Boards Worksheet
E-1
2023 & 2024 Mayor’s Appointment Worksheet
Committee
2021 &2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
Central California Women’s Facility (CCWF) Citizens
Advisory Board
Councilmember
Evans
Councilmember
Villegas
Councilmember
Evans
Mayor Pro Tem
Mejia
Madera County Local Child Care and Development
Planning Council (LPC) Steering Committee
Councilmember
Villegas
Councilmember
Evans
Councilmember
Villegas
Councilmember
Evans
Community Action Partnership of Madera Co. Inc.
(CAPMC)
Councilmember
Montes
Councilmember
Villegas
Councilmember
Montes
Councilmember
Evans
Madera County Economic Development
Commission (EDC) Mayor Garcia Councilmember Rodriguez Mayor Garcia CouncilmemberRodriguez Madera County Transportation Commission (MCTC) Councilmembers Gallegos & Rodriguez Mayor Garcia Councilmembers Gallegos & Rodriguez Mayor Garcia San Joaquin River Conservancy (SJRC) Mayor Garcia Councilmember Evans
Councilmember
Evans
Mayor Pro Tem
Mejia
City Selection Committee – The Mayors of Madera and Chowchilla serve on this committee. The City Selection Committee is administered by the Madera County Clerk of the Board – The City Selection Committee meets as needed to make appointments to LAFCO and SJVAPCD Citizen Advisory Committee
Committee
2021 &2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
Local Agency Formation Commission (LAFCO)
Councilmember
Rodriguez
Councilmember
Montes
Effective 1/23/20-
1/31/24
Appointments are made by the City Selection
Committee
San Joaquin Valley Air Pollution Control District
Citizen Advisory Board (SJVAPCD) Appointments are made by the City Selection Committee SJVAPCD Special City Selection Committee - Valley-wide Special City Selection Committee is charged with making appointments of City representatives to the San Joaquin Valley Air Pollution Control District’s (SJVAPCD) Governing Board Committee
2021 & 2022 Appointments 2023 & 2024 Appointments
Primary
Councilmember
Alternate
Councilmember
Primary
Councilmember
Alternate
Councilmember
SJVAPCD Special City Selection Committee Councilmember
Gallegos
Councilmember
Montes Mayor Garcia Councilmember Evans
San Joaquin Valley Unified Air Pollution Control
District (SJVAPCD) Governing Board
Appointments are made by the SJVAPCD Special City Selection Committee (SJVAPCD Central Region-Small City Rotation)
Committee Information List
Central California Women’s Facility (CCWF) Citizens Advisory Board CCWF
Courtney Waybright, Community Resource Manager (A)
23370 Road 22, Chowchilla 93610
Phone: 665-5531, ext. 5104
[email protected]
Valley State Prison (VSP)
Tracy Costa, Community Resource Manager
21633 Ave. 24, Chowchilla 93610
Phone: 665-6100 ext. 5474
[email protected]
Meets 2nd Tuesday of the month at 3:00 p.m. virtually via Zoom San Joaquin River Conservancy
Vanessa Gavina, Staff Services Analyst
5469 E. Olive Ave., Fresno
Phone: 559-253-7324
[email protected]
Meets 3rd Wednesday at 10:00 a.m. March-October and 10:30 a.m. NovemberFebruary at Fresno Metropolitan Flood Control Office /Zoom Madera County Local Child Care and Development Planning Council (LPC) Steering Committee
Gabriela Maher, Administrative Assistant
Madera Co. Office of Education (MCOE)
1105 S. Madera Ave., Madera 93637
Phone: 559-673-6051/559- 662-3825
[email protected]
Meets quarterly at 11:30 a.m.-1:30 p.m. virtually via Zoom Local Agency Formation Commission (LAFCO)
Joann Zuniga, Administrative Assistant
Madera County
200 W. 4th Street
Phone: 559-675-7821
[email protected]

Each city appoints a primary member. Alternate is one appointment from either city. Meets on the 4th Wednesday at 6:00p.m. at Madera Co. Government Center Community Action Partnership of Madera Co. Inc. (CAPMC) Cristal Sanchez, Assistant to Executive Director
1225 Gill, Madera
Phone: 559-673-9173/559-675-5748
[email protected]
Meets 2nd Thursday at 5:30 p.m. at CAPMC Board Room
San Joaquin Valley Air Pollution Control District Citizen Advisory Board (SJVAPCD)
Adriana Myovich, Interim Deputy Clerk
1990 E. Gettysburg, Fresno
Phone: (559) 230-6010
[email protected]
City selection committee appointment. Informational Only.

Meets 1st Tuesday at 10:00 a.m. at Fresno Office/Zoom
Madera County Economic Development Commission (EDC)
Lois Leonard, Office Manager
2425 W. Cleveland Ave., Madera
Phone: 559-675-7768
[email protected]
Executive Committee meets monthly 2nd Wednesday at 3:00 p.m.

Commission meets quarterly 2nd Wednesday at 3:00 p.m. virtually via Zoom
SJVAPCD Special City Selection Committee
Adriana Myovich, Interim Deputy Clerk
Phone: 559-230-6038
[email protected]
The valley-wide Special City Selection Committee is charged with making appointments of city representatives to the SJVAPCD Governing Board.

Meets as needed at Fresno office/Zoom
Madera County Transportation Commission (MCTC)
Sheila Kingsley, Office Assistant
2001 Howard Rd., Ste. 201, Madera
Phone: 559-675-0721
[email protected]
Meets 3rd Wednesday at 3:00 p.m., MCTC Board Room/Zoom
San Joaquin Valley Unified Air Pollution Control District (SJVAPCD) Governing Board
Adriana Myovich, Interim Deputy Clerk
Phone: 559-230-6038
[email protected]
Meets the third Thursday at 9:00 a.m. at Fresno office/Zoom

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Temporary Road Barricade Along Hazel Avenue
RECOMMENDATION:

This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time.

SUMMARY:

During the January 18, 2023, regular City Council meeting, several residents commented on the condition of a public right-of-way along Hazel Avenue in new Parkwood. They highlighted public nuisance issues involving illegal trash dumping, abandoned cars, used mattresses, broken appliances, and other refuse items left along the roadside. The residents sought guidance and solutions from the City.

DISCUSSION:

Residents informed the Council of the unsanitary and unsafe conditions along Hazel Avenue and between Raymond Thomas Road and Lemon Avenue. They describe furniture, large and small appliances, stolen and burned cars, syringes for illicit drug use, and garbage as among the items frequently dumped along this right-of-way. Furthermore, citizens expressed concern about people who live in other neighborhoods utilizing their streets for illicit drag racing, burning stolen cars, and drug sales, disregarding the families and children there. Those in attendance brought to light the families and youth exposed to these unsafe and unsanitary conditions, who, due to the continued deterioration of their streets, have restricted their outdoor activities and eliminated playtime for children in their own neighborhood. Finally, the community members requested that Council consider solutions to deter dumping in this region and to restore the integrity and safety of the neighborhood. Suggestions included implementing physical barriers, installing a botanical garden, posting restrictive signage, or closing the road to the public altogether.

E-2
In response, staff is preparing to install gates restricting access to Hazel Avenue. Staff will purchase the materials for the gates, manufacture them in-house, and install the finished product at designated areas to seal off public access. Access will be made available to City staff, emergency services, such as Police (MPD) and Fire Departments, and the neighboring farm owner so that agricultural operations continue uninterrupted.

It should be stressed that the road will ultimately be reopened once additional development in the area necessitates its use. Thus, the road closure is temporary until such time.

FINANCIAL IMPACT:

The arm gates will meet in the middle and be secured by locks, granting access to Public Works staff, emergency service personnel, and the adjacent landowner. The materials to manufacture the gates are estimated at approximately $1,000, but actual costs will be known once materials are purchased. Additional costs include staff time to manufacture and install the gates and signage.

ALTERNATIVES:

Council may direct staff to explore other deterrent measures or suggest supplemental alternatives upon its discretion.

ATTACHMENTS:

1. Maps of the subject area
Subject Area 

Road to be temporarily
closed with gates

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: February 1, 2023
_________________________________ Agenda Number: ____________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #1 RECOMMENDATION:

This report is submitted as an update to the January 18 City Council (Council) meeting made a finding of an emergency relating to sewer failures on the sewer main at Avenue 13 and Granada Drive, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main
SUMMARY:

On Monday, January 2, 2023, at approximately 2 PM, County staff identified an area where the roadway collapsed along the northern shoulder of Avenue 13 (Pecan Avenue), 30 feet west of Granada Drive, which is directly in line with the City’s sewer main that runs along Avenue 13 to the Wastewater Treatment Plant (WWTP). Staff barricaded off the area and, concerned about heavy truck traffic loadings causing additional damage to the pipeline, alerted Madera County (the pipeline is located on County Right-of-Way) to close the road to traffic.

Due to the critical nature of the infrastructure and the immediate need to repair such infrastructure, the timing was of the essence on this project. On January 3, 2022, staff met with its consultant to consider options and, the following day, met with the contractor Floyd Johnston Construction's (FJC) representatives to review the site and map out a plan of action to repair the pipeline. The City engaged FJC under Public Contract Code section 22050 allowing FJC to immediately start work on this project. This was done under the authority of the Council to authorize the City Manager to enter into contracts for emergency work without engaging in competitive bidding.

Subsequent to the January 18, 2023 Council meeting, the repair operation has continued to E-3
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evolve with one additional pipe failure occurring as FJC was moving forward with repair work.

DISCUSSION:

As previously indicated, the pipe damage appears to have progressed at a greater rate than anticipated by City consultants. This observation has unfortunately been confirmed through an additional failure in an upstream pipe segment and additional Closed-Circuit Television Camera (CCTV).

At present, there are two known pipe failures. The first being the one discussed at the first Council meeting. The second being a failure in a segment that crosses under the railroad spur. At the time this staff report was completed, CCTV and pothole exploration was still on-going. Given the number of things known at this time, a summary of known items by date can be found below:
 Tuesday, December 27, 2022, severe winter storms related to a series of atmospheric river systems struck California, bringing high winds, substantial precipitation, and river and urban flooding. Some of the flooding caused by this storm event may have caused floodwater infiltration into the City’s sewer system. This excess flood water may have contributed to the surcharge on the sewer pipeline.
 Monday, January 2, 2023, at approximately 2 PM, County staff identified an area where the roadway collapsed along the northern shoulder of Avenue 13 (Pecan Avenue), 30 feet west of Granada Drive, which is directly in line with the City’s sewer main that runs along Avenue 13 to the Wastewater Treatment Plant (WWTP). Staff barricaded off the area and, concerned about heavy truck traffic loadings causing additional damage to the pipeline, alerted Madera County (the pipeline is located on County Right-of-Way) to close the road to traffic.
 Tuesday, January 3, 2023, staff met with its consultant to consider options  Wednesday, January 4, 2023, staff met with the contractor Floyd Johnston Construction's (FJC) representatives to review the site, map out a plan of action to repair approximately 77 linear feet of sewer main between manholes and engage their services under Public Contract Code section 22050 allowing FJC to immediately start work on this project.  Wednesday, January 4, 2022, due to this severe weather event, the State of California declared a State of Emergency to exist throughout California.  Monday, January 9, 2023, City crews assembled and utilized City owned trailer-mounted by-pass pumps for pumping the sewage past the line break.  Wednesday, January 18,2023, Council makes a finding of emergency relating to sewer failures on the sewer main at Avenue 13 and Granada Drive  Saturday, January 21, 2023, another failure is identified in pipe segment that runs under the Union Pacific Railroad (UPPR) which completely blocks flow from east of tracks to west of tracks. Additional pumps were installed to move water over the tracks bypassing the failed pipe segment. The UPRR agreed to suspend train traffic due to by-pass hoses crossing the tracks and uncertainty as to whether a void was created under the track potentially undermining track stability.
 Saturday, January 21, 2023, as-built drawings were located for the pipe under the railroad. Drawings confirm that a steel casing was installed though staff and contractor agreed the integrity of the casing may be suspect and should be confirmed.  Monday, January 23, 2023, FJC brought in a pipe jacking firm should a new pipe need to be installed under the railroad if the existing casing is determined to be unusable.  Monday, January 23, 2023, City staff added RMA Geoscience, a geotechnical engineering firm, to the team to provide technical guidance and opinions regarding the subsurface conditions at the crossing.
 Tuesday, January 24, 2023, CCTV crews conducted video investigations of the pipe segments immediately upstream and downstream of the Emergency Repair area to ascertain potential impacts due to construction activities. CCTV footage of the initial failed pipe shows the top of pipe dropped about 3 to 4 inches.  Thursday, January 26, 2023, FJC crews are able to investigate around the manhole on the southeast side of the tracks and discover a sizable void just below the surface. Pumps and bypass must be moved in order to continue investigations.  Plugging of the upstream 27-inch diameter pipe in Avenue 13 to allow for a bypass system outside of the project area continues to be a challenge due to the poor condition of the pipe.
 Immediate efforts are to finish the relocation of the bypass pumps out of the project area and then stabilize the subgrade under UPRR such that train traffic can return.

For additional details regarding the initial original events, please refer to the staff report dated January 18, 2023.

As noted at the previous Council meeting, the remainder of the Avenue 13 project is on track for construction this summer. MKN submitted 30 percent design drawings to the City in December. They will need to be modified to reflect this emergency replacement.

FINANCIAL IMPACT:

As of the January 18, 2023 Council meeting, the estimated cost of the repair operations was $444,245 as seen in Table 1 before unknown cost for street repair, AT&T, PG&E, railroad lines, water, etc. could be totaled. Staff has not been able to update these costs due to the evolving nature of the operation. But, it is believed the repairs could exceed $1,000,000 with what is currently understood.

A summary of cost items currently includes FJC activities (previously known but expanding), estimated by-pass rental pumping and traffic control. Unknown costs include staff time, AT&T cable, PG&E electrical and gas lines, railroad impacts and City water line. City Council will be notified of project costs as they occur and are identified.

Table 1: Estimated Emergency Repair Costs
Item Responsible Party Cost
Repair the pipeline, and bypass pumping FJC $394,245
By-pass pump rental for initial 72 hours Rain-for-Rent $15,000 Traffic Control FJC $35,000
Street repair, AT&T, PG&E, railroad lines, water, etc. City/FJC Unknown It is anticipated that the cost of emergency repairs and bypass pumping will be applied to the Sewer Fund.

On December 7, 2022, the City received $5 million from the California State Budget under Assembly Bill 179, which designated these funds for the Avenue 13 Sewer Trunk Main Rehabilitation Project.

In addition, through the efforts of Congressman Costa, the Avenue 13 Sewer Trunk Main Rehabilitation Project also received $3.5 million funding level in the Consolidated Appropriations Act of 2022 (P.L. 117-103).

ALTERNATIVES:

Given that emergency repairs have commenced, there are not likely any reasonable options to be considered.

ATTACHMENTS:

1. Location Map

2. Photos
ATTACHMENT 1
Location Map

LOCATION MAP

SEWER PIPELINE REPAIR NEAR THE INTERSECTION OF GRANADA DR

AND PECAN AVE
ATTACHMENT 3
Photos

Madera City CouncilFebruary 1, 2023

Madera City Council
February 1, 2023