Agenda packet — Madera City Council, April 19, 2023

Update 4/13/2023 at 5:46 p.m. Madera City Council Agenda Page 1 of 5 April 19, 2023

REGULAR MEETING OF THE MADERA CITY COUNCIL 205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, April 19, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 869 3519 7956#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Councilmember Anita Evans
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
Update 4/13/2023 at 5:46 p.m. Madera City Council Agenda Page 2 of 5 April 19, 2023
PRESENTATIONS: 1. Proclamation Recognizing April as National Community College Month

2. Proclamation Recognizing April 23 – April 29, 2023 as Crime Victims’ Rights Week

3. Proclamation Recognizing April as Volunteer Month
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – February 15, 2023, March 1, 2023, and March 20, 2023 Recommendation: Approve the City Council Minutes of February 15, 2023, March 1, 2023, and March 20, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 25, 2023 to April 7, 2023 (Report by Anthony Forestiere)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Council) (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-5 Local State of Emergency Related to the Closure of Madera Community Hospital Recommendation: Adopt a Resolution Continuing to Support Madera County’s Proclamation of a Local Emergency due to the Closure of Madera Community Hospital for 30 days (Report by Arnoldo Rodriguez) B-6 Letter of Support for Assembly Bill 412 as Introduced by Assemblywoman Esmeralda Soria Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Arnoldo Rodriguez)
B-7 Facility Use Agreements with Madera Unified School District Recommendation: Adopt a Resolution Authorizing the City Manager to Execute No-fee Facility Use Agreements for City’s Use of Madera Unified School District Facilities (Report by Wendy Silva)
B-8 Adoption of Updated City of Madera Full Time Salary Schedule Update 4/13/2023 at 5:46 p.m. Madera City Council Agenda Page 3 of 5 April 19, 2023
Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two Percent Cost-of-Living Adjustment for the City Manager Job Classification (Report by Wendy Silva) B-9 Second Reading and Adoption of an Ordinance Repealing Outdated Section 10-3.419 of the Madera Municipal Code, Telecommunications, Towers, Antennas and Structures (OTA 2022- 02)
Recommendation: Waive the Full Reading and Adopt a Regulatory Ordinance (i) Repealing Section 10-3.419 of Title X, Chapter 3 of the Madera Municipal Code Relating to Telecommunications Towers, Antennas and Structures and (ii) finding the Ordinance is not a project subject to the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15378, and Alternatively, Exempt from CEQA under CEQA Guidelines Section 15061(b)(3) (Common Sense) (Report by Will Tackett) B-10 California Automated Permit Processing (CalAPP) Program Grant Application Recommendation: Adopt a Resolution Authorizing Submission of the Grant Application to the California Energy Commission (Report by Will Tackett) C. PUBLIC HEARINGS:

C-1 Adoption of the 2022 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes.

Recommendation: Conduct a Public Hearing, Waive Full Reading, and Introduce an Ordinance of the City Council of the City of Madera Adopting the 2022 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes, including Appendix P of the California Building Code and Appendix Z of the California Residential Code, by Repealing Chapter 1 of Title IX, and Adding Chapter 1 of Title IX of the Madera Municipal Code Ordinance, with the Associated CEQA Findings (Report by Will Tackett)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 McNally Park Amenities and Play Equipment Purchases Recommendation: Adopt a Resolution Approving a Cooperative Purchase Agreement with Superior International Industries for McNally Park Amenities and Play Equipment in the Amount of $213,123.18 (Report by Joseph Hebert) D-2 Request to Waive Rental Fees for Rotary Park for the Farmers Market between June 1, 2023 – September 14, 2023
Recommendation: Adopt a Resolution Waiving the Rental Fees of Rotary Park Relating to the Farmers Market 2023 Summer Season in the Amount of $2,040 for 16 Events (Report by Joseph Hebert)
D-3 Rescind Resolution No. 23-05 with a Revision to Amend and Reapportion $788,703 of the Remaining PTMISEA Grant Funds to the Required Correction Action Plan (CAP) for Eligible Capital Projects within the City Transit and Fleet Maintenance Section Recommendation: Adopt a Resolution:
1) Approving the Amendment to Rescind Resolution No 23-05: and Update 4/13/2023 at 5:46 p.m. Madera City Council Agenda Page 4 of 5 April 19, 2023
2) Approving the Submission of a CAP to the Department of Transportation (DOT) to Reappropriate $788,703 of the Remaining $868,703 PTMISEA Funds for other Eligible Capital Projects Within the City Transit and Fleet Maintenance Section; and
3) Approving the Retention of $80,000 for the Completion of Necessary Improvements to the Madera Transit Center (Report by Anthony Forestiere)
D-4 Madera Transit Plan – Fixed Route System Revision
Recommendation: Adopt a Resolution Approving the Revision of the City’s Transit (Madera Metro) Fixed Route System (Report by Anthony Forestiere) D-5 Declaration of Surplus Property and Approval of Piggyback Purchase Agreement for Paint Striping Truck
Recommendation: Adopt a Resolution Declaring the City’s Paint Striper as Surplus and Authorizing its Use as a Trade-in for a New Unit, and Approving Piggybacking off of Sourcewell Contract No. 080521-EZL for a net cost of $229,039 (Report by Jamie Hickman)
D-6 Public Hearing relating to the formation of Underground Utility District No. 20 located at Yosemite Avenue and Elm Street
Recommendation: Staff recommends that the City Council (Council):
1) Conduct the Public Hearing;
2) Find that Underground Utility District No. 20 is Exempt from CEQA Analysis under Class 2 Categorical Exemptions, California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15302.d; and 3) Adopt a Resolution Making Findings of Public Necessity, Health, Safety, and Welfare and Establishing Underground Utility District No. 20 in Designated Real Property between Yosemite Avenue and Elm Street (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:

E-1 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #6 Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) at this time (Report by Keith Helmuth)
E-2 Informational Report Regarding Senate Bill 227
Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under Update 4/13/2023 at 5:46 p.m. Madera City Council Agenda Page 5 of 5 April 19, 2023
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, May 3, 2023
 Wednesday, May 17, 2023

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 19, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 8:00 p.m. on April 13, 2023. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council March 1, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 853 5557 9778#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2 (Zoom)
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Community Development Director Will Tackett, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Director of Parks and Community Services Joseph Hebert, Chief of Police Dino Lawson, Interim Public Works Director Jamie Hickman, Deputy City Engineer Ellen Bitter, Deputy City Engineer Randy Bell, Senior Civil Engineer Steve Bettencourt, Financial Services Manager Anthony Forestiere and Police Officer II Michael Powell.

INVOCATION: Pastor Marc Unger, First Baptist Church of Madera PLEDGE OF ALLEGIANCE: Mayor Pro Tem Mejia
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:

NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS
Item: B-1
Minutes for: 03/01/2023
Adopted: 04/19/2023 I
City of Madera City Council Minutes
205 W. 4th Street March 1, 2023
Madera, CA 93637 Page 2 of 6

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
PUBLIC COMMENT:

Nick Salinas, a member of the MORES Board stated that County Supervisor Rob Poythress had wanted to attend this evening’s meeting but was in Sacramento on County business. Mr. Salinas stated that the Esperanza Village housing project would soon be exiting the Construction Financing phase and transitioning into the permanent financing structure. They will be realizing a total estimated cost savings of $945,000 and those monies will be returned to the City of Madera for allocation into the City of Madera Housing Element. The projected close date for getting documents recorded and the title updated is the end of this month. Mr. Salinas thanked the City Council for their service and partnership and hoped there would be many others in the future.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: 1. Proclamation Recognizing March as Red Cross Month

2. Downtown Madera Arts District – Rochelle Noblett

3. Certificate Recognizing the DiCicco’s Restaurant 50th Anniversary in the City of Madera
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES:

NONE. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 - COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA
City of Madera City Council Minutes
205 W. 4th Street March 1, 2023
Madera, CA 93637 Page 3 of 6

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
B-1 Minutes – December 7, 2022, December 21, 2022
Recommendation: Approve the City Council Minutes of December 7, 2022 and December 21, 2022 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for February 4, 2023 to February 17, 2023 (Report by Anthony Forestiere)
B-3 Adoption of COVID-19 Prevention Procedures
Recommendation: Adopt a Minute Order Approving Administrative Policy 45.1: COVID-19 Prevention Procedures (Report by Wendy Silva)
B-4 Second Amendment to Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Consulting Services Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main to extend the Agreement including an updated fee schedule (Report by Keith Helmuth)
RES 23-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH CAROLLO
ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING DESIGN SERVICES

FOR A WATER STORAGE TANK, PUMP STATION, AND TRANSMISSION

MAIN FOR THE CITY OF MADERA
B-5 Acceptance of an Officer Wellness and Mental Health Grant Award from the Board of State and Community Corrections
Recommendation: Adopt a Resolution Accepting the Grant Award in the amount of $40,720.79 (Report by Dino Lawson)
RES 23-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE BOARD OF STATE AND COMMUNITY CORRECTIONS IN THE AMOUNT OF $40,720.79
B-6 City of Madera 2022 Transit Asset Management (TAM) Plan Recommendation: Adopt a Resolution Approving the City of Madera 2022 Transit Asset Management (TAM) Plan (Report by Anthony Forestiere)
RES 23-20 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ADOPTING THE 2022 CITY OF MADERA TRANSIT ASSET

MANAGEMENT (TAM) PLAN UPDATE
C. PUBLIC HEARINGS: None
City of Madera City Council Minutes
205 W. 4th Street March 1, 2023
Madera, CA 93637 Page 4 of 6
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Contract Award for 2023 Water Meter Installation Project Recommendation: Adopt a Resolution Approving the Contract Award for the 2023 Water Meter Project, City Project No. W-31 (Project) in the Amount of $923,465 to West Valley Construction Company, Inc. (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 - COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
RES 23-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE 2023 WATER METER PROJECT, CITY PROJECT NO. W-31 IN THE AMOUNT OF
$923,456.00 TO WEST VALLEY CONSTRUCTION COMPANY, INC, AND

AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE

CONTRACT
D-2 Update on the Progress of the Madera Transit Plan and Request to Extend Phase 2 of the Current Agreement with WSP USA to add Task 6 – Network Implementation Recommendation: Adopt a Resolution Approving the Amendment No. 1 to the Agreement with WSP USA to Include Additional Task 6 in the Amount of $41,858.30 and Extending the Term of the Agreement to July 31, 2023 (Report by Anthony Forestiere)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 - COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
RES 23-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT

WITH WSP USA FOR THE OUTREACH AND IMPLEMENTATION OF PHASE City of Madera City Council Minutes
205 W. 4th Street March 1, 2023
Madera, CA 93637 Page 5 of 6

TWO OF THE MADERA TRANSIT PLAN OF THE MADERA METRO TRANSIT SERVICE SYSTEM TO INCLUDE ADDITIONAL TASK 6 IN THE AMOUNT OF $41,858.30 AND EXTENDING THE TERM OF THE AGREEMENT TO JULY 31, 2023
E. ADMINISTRATIVE REPORTS:

E-1 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #3 Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council at this time (Report by Keith Helmuth) E-2 Yosemite Avenue Funding and Grant Application Updates Recommendation: This report is submitted for City Council (Council) as a status update of grant applications and consideration and direction relative to funding options for the State Route 145 Yosemite Avenue as Downtown Main Street Plan (Plan) in lieu of unsuccessful grant award to be applied to the Caltrans project (Project) (Report by Keith Helmuth)
A gentleman (no name given) stated that as a property/business owner in the area if they (property/business owners) have problems with their sidewalks, they have been told to take care of it after hours or on the weekend. He asked that other issues that the Downtown Association has been working on in the downtown area are also being taken care of such as skylights, etc. City Engineer Keith Helmuth stated that this project was only for the sidewalks and not other issues.

John Barsotti asked why do they want to make sidewalks wider? City Engineer Keith Helmuth responded that wider sidewalks would enable more pedestrian traffic as well as allow businesses to use them for outside dining and placing of artwork. It would create a sense of community in the downtown area. Mr. Barsotti stated it would probably be a waste of concrete.

ON MOTION BY MAYOR GARCIA AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM D2 GIVING STAFF DIRECTION TO BRING ITEM BACK ASKING THAT UP TO $3 MILLION BE

ALLOCATED TO WIDEN SIDEWALKS IN THE YOSEMITE AVENUE DOWNTOWN AREA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 - COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under City of Madera City Council Minutes
205 W. 4th Street March 1, 2023
Madera, CA 93637 Page 6 of 6
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

Councilmember Gallegos thanked Parks and Community Services Director Joseph Hebert for being present and thanked a local Boy Scout Troop for their commitment to attending a civic meeting. She mentioned that this week is Read Across America Week and she encouraged those in attendance and the public to read to their children, grandchildren and to volunteer to read to a local classroom.

Councilmember Montes had nothing to report.

Councilmember Rodriguez thanked Staff and City Attorney for allowing him to attend virtually while he attended a conference advocating for transportation dollars for portions of Highway

99. He also expressed his support for the revitalization of downtown Madera.

Councilmember Evans expressed her appreciation in being inducted into the African American Cultural and Historical Museum and thanked the City of Madera for attending and supporting her. She highlighted the Black History Celebration at McNally Park and thanked all the agencies that attended and for their support and service. Councilmember Evans stated that Marcela Andrews was recognized as the guest of honor for 2023.

Mayor Pro Tem Mejia mentioned the Black History Month Events taking place in Madera. She mentioned a solo-performance show by Joshua Slack, called Code Switch and her desire to bring his show to Madera. She announced that the International Women’s Day event will be hosted at Matilda Torres High School on March 9th and encouraged the public to attend.

Councilmember Villegas thanked Councilmember Evans for her involvement in the Black History Month event. He also congratulated the Santeufemia family on 50 years in business and being a part of the community.

Mayor Garcia had nothing to report.

G. CLOSED SESSION: None
ADJOURNMENT: Meeting was adjourned at 7:37 p.m.

UPCOMING MEETING DATES:
 Wednesday, March 15, 2023
 Wednesday, April 5, 2023

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Regular Meeting of the Madera City Council February 15, 2023 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 820 6768 8175#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2 (Arrived at 6:07 p.m.) Councilmember Steve Montes, District 3 (Arrived at 6:02 p.m.) Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Dino Lawson, Interim Public Works Director Jamie Hickman, Deputy City Engineer Ellen Bitter, Deputy City Engineer Randy Bell, Administrative Analyst (Parks) Gabriela Salazar, Financial Services Manager Anthony Forestiere, Parks Supervisor Hector Sanchez and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Michael Pistoresi
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:

NONE.

YES: 7 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
Item: B-1
Minutes for: 02/15/2023
Adopted: 04/19/2023
VlllEY CENTRAl
City of Madera City Council Minutes
205 W. 4th Street February 15, 2023
Madera, CA 93637 Page 2 of 6
PUBLIC COMMENT:

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

B-1 Minutes – November 16, 2022
Recommendation: Approve the City Council Minutes of November 16, 2022 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for January 21, 2023 to February 3, 2023 (Report by Anthony Forestier)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Arnoldo Rodriguez) B-5 Community Development Block Grant (CDBG) McNally Park Project 2022-2023 Agreement Recommendation: Adopt a Resolution Approving the City of Madera Parks Department Subrecipient Agreement for the Allocation of Funds towards McNally Park in the amount of $609,307 (Report by Anthony Forestiere) RES 23-12 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2022/23 COMMUNITY DEVELOPMENT
City of Madera City Council Minutes
205 W. 4th Street February 15, 2023
Madera, CA 93637 Page 3 of 6
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($609,307)

WITH CITY OF MADERA, PARKS & COMMUNITY SERVICES
B-6 Rescinding Resolution 20-30 Proclaiming a Local Emergency within the City due to COVID-19 Recommendation: Adopt a Resolution Rescinding Resolution No. 20-30 Proclaiming a Local Emergency within the City due to COVID-19 (Report by Alicia Gonzales) RES 23-13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA RESCINDING RESOLUTION NO. 20-30 AND THEREBY TERMINATING THE PROCLAMATION OF A LOCAL EMERGENCY RELATED TO COVID-19 AND

CERTAIN RELATED EMERGENCY POLICIES ISSUED BY THE DIRECTOR OF

EMERGENCY SERVICES AND RATIFIED BY THE CITY COUNCIL
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Clean California State Beautification Program – Madera Block Wall Enhancement Project Update
Recommendation: Adopt Resolutions:
1) Approving Transportation Arts Agreement between the Department of Transportation (Caltrans) and the City for the Madera Block Wall Enhancement Project in the amount of $100,000; and
2) Approving Memorandum of Understanding between the City and Madera County Arts Council for the Madera Block Wall Enhancement Project; and
3) Establishing Arts Selection Committee and Appointing Council Member to Arts Selection Committee (Report by Joseph Hebert) Mr. Montes commented that bushes have a tendency to attract the homeless and trash. He stated that planting vines may be a better option.

DJ Becker stated that oleanders are flammable, and the smoke is toxic and hazardous.

No further public comment was presented. Public comment was closed.

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

RES 23-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE TRANSPORTATION ART AGREEMENT IN THE AMOUNT OF $100,000 BETWEEN THE CITY AND CALTRANS
RES 23-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING MEMORANDUM OF UNDERSTANDING

BETWEEN CITY AND THE MADERA COUNTY ARTS COUNCIL
RES 23-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ESTABLISHING AN ARTS SELECTION COMMITTEE AND

APPOINTING A REPRESENTATIVE COUNCIL MEMBER TO THE ARTS

SELECTION COMMITTEE, AS IT PERTAINS TO THE MADERA BLOCK WALL

ENHANCEMENT PROJECT
City of Madera City Council Minutes
205 W. 4th Street February 15, 2023
Madera, CA 93637 Page 4 of 6
D-2 Amendment No. 1 to the Landscape Maintenance Services for the Downtown District, Certain Facilities, and Median Islands Agreement with EMTS Inc.

Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Landscape Maintenance Services for the Downtown District, Certain City Facilities, and Median Islands Agreement with EMTS, Inc. (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM D-2 WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MADERA AND EMTS INC. FOR LANDSCAPE

MAINTENANCE SERVICES FOR THE DOWNTOWN DISTRICT, CERTAIN CITY

FACILITIES, AND MEDIAN ISLANDS
E. ADMINISTRATIVE REPORTS:

E-1 Acceptance of the Audited Financial Statements for the Fiscal Year ended June 30, 2022 Recommendation: It is recommended City Council accept of Audited Financial Statements for Fiscal Year ended June 30, 2022 (Report by Anthony Forestiere) E-2 Update on Temporary Barricade Along Hazel Avenue
Recommendation: This item is for informational purposes only. (Report by Jamie Hickman) E-3 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #2 Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council at this time (Report by Keith Helmuth) E-4 Yosemite Avenue Improvement Grant Opportunities
Recommendation: This report is submitted for City Council (Council) consideration of options in the pursuit of grants used to fund certain improvements presented in the State Route 145 Yosemite Avenue as Downtown Main Street Plan (Plan) (Report by Keith Helmuth)
DJ Becker of the ADA Committee spoke on behalf of having crosswalk lighting.

No further public comment was presented. Public comment was closed.

E-5 Update on Video Conferencing of Brown Act Meetings of City Council and City Boards, Commissions, and Committees
Recommendation: This is an informational report only. It summarizes that after February 28, 2023, the Council will not be able to continue to adopt Reauthorizing Resolutions to allow for videoconferencing under AB 361 for the Council and its Boards, Commissions, and Committees. It also summarizes the Brown Act Traditional Rules for
City of Madera City Council Minutes
205 W. 4th Street February 15, 2023
Madera, CA 93637 Page 5 of 6
videoconferencing and new AB 2449 rules for limited
videoconferencing (Report by Hilda Cantu Montoy)
E-6 City Contribution towards the Madera County Economic Development Commission (EDC) for Fiscal Year 2022/23 in the amount of $ 181,437.86
Recommendation: The EDC recommends the City Council Adopt a Minute Order Approving the 2023/24 Basic Service Level Budget as Submitted (Report by Darren Rose, EDC Executive Director)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-6 WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

E-7 Consideration regarding the proposed Dolores Huerta Day a Community Event in Partnership with Madera Community College
Recommendation: This item is being brought for consideration and direction at the request of the City Council (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

Councilmember Gallegos requested support for Staff to develop a policy for City-sponsored events for the future. She highlighted the Annual Curbside Cleanup Event that begins February 20th. Councilmember Gallegos mentioned Senate Bill 1383 which requires separate disposal of organic waste and encouraged the public to request a free organic compost bin from Mid Valley Disposal.

Councilmember Montes had nothing to report.

Councilmember Rodriguez recognized Staff and the public for their attendance and participation in the meeting.

Councilmember Evans highlighted the Black History Month celebration on February 19, 2023 at McNally Park. She mentioned that the African American Historical Museum is holding their Trailblazers Awards on February 24, 2023 in which she will be honored as a 2023 Trailblazer.

Mayor Pro Tem Mejia noted an increase in mattress dumping in town, so she encouraged the public to access www.buybuymattress.com to find out ways to discard unused mattresses. She also mentioned that Madera County is hosting a “Dump Day” event on March 11, 2023 at the Fairmead Landfill.

Councilmember Villegas had nothing to report.

Mayor Garcia reported a new addition to his family; a puppy named Hercules.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Agency Designated Representatives: Mayor Pro Tem Mejia and Councilmember Montes Unrepresented Employee: City Manager
City Attorney Hilda Cantu Montoy made the closed session announcement at 10:08 p.m.

City of Madera City Council Minutes
205 W. 4th Street February 15, 2023
Madera, CA 93637 Page 6 of 6
Council returned from Closed Session at 10:39 p.m. with all members of Council present.

City Manager Arnoldo Rodriguez stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 10:30 p.m.

UPCOMING MEETING DATES:
 Wednesday, March 1, 2023
 Wednesday, March 15, 2023

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of the Special Meeting of the Madera City Council and Special Meeting of the Madera City Council as the Groundwater Sustainability Agency March 20, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 852 0691 4913#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy (Zoom), City Engineer Keith Helmuth, Grants Administrator Marcela Zuniga (Zoom), Financial Services Manager Anthony Forestiere, Wastewater Treatment Plant Manager Gabriel Bostan and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Councilmember Evans
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:

NONE.

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

PRESENTATIONS: 1. Dolores Huerta Day Proclamation
Item: B-1
Minutes for: 03/20/2023s
Adopted: 04/19/2023
VAUEY CENTRAl
City of Madera City Council Minutes
205 W. 4th Street March 20, 2023
Madera, CA 93637 Page 2 of 3
A. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

A-1 Revised Groundwater Sustainability Plan for the Madera Subbasin Recommendation: Approve Resolution Adopting an Amended Groundwater Sustainability Plan for the Madera Subbasin and Thereby also Approving Related First Amendment to Madera Subbasin Coordination Agreement and MOU Establishing a Domestic Well Mitigation Program for the Madera Subbasin of the San Joaquin Valley Groundwater Basin (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

GSA RES 23-33 A RESOLUTION OF THE CITY OF MADERA AND THE CITY OF MADERA,

GROUNDWATER SUSTAINABILITY AGENCY BOARD ADOPTING AN

AMENDED GROUNDWATER SUSTAINABILITY PLAN FOR THE MADERA

SUBBASIN AND THEREBY ALSO APPROVING RELATED FIRST

AMENDMENT TO MADERA SUBBASIN COORDINATION AGREEMENT AND

MOU ESTABLISHING A DOMESTIC WELL MITIGATION PROGRAM FOR THE

MADERA SUBBASIN OF THE SAN JOAQUIN VALLEY GROUNDWATER
BASIN
A-2 Community Action Partnership of Madera County (CAPMC) request to terminate the Community Development Block Grant (CDBG) 2021 Subrecipient Agreement for Services relating to the Rapid Rehousing Program and the request by City to reallocate the remaining grant funds ($342,761.46) to the 2023-2024 CDBG Capital/Public Improvements funding category
Recommendation: Adopt a Resolution:

1. Approving CAPMC request to terminate the 2021 CDBG Subrecipient Agreement for Services relating to the Rapid Rehousing Program with CAPMC relating to the Rapid Rehousing Program and

2. Approving the reallocation of the remaining grant funds in the amount of $342,761.46 to the 2023-2024 CDBG Capital/Public Improvements Allocation (Report by Anthony Forestiere)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM A-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AUTHORIZING THE TERMINATION OF A 2021/22

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SUBRECIPIENT
AGREEMENT FOR SERVICES ($345,027) WITH COMMUNITY ACTION

PARTNERSHIP OF MADERA COUNTY, INC AND REALLOCATE THE
REMAINING GRANT FUNDS ($342,761.46) TO THE 2023/24 CDBG

CAPITAL/PUBLIC IMPROVEMNENTS FUNDING CATEGORY
ADJOURNMENT: Meeting was adjourned at 6:59 p.m.

City of Madera City Council Minutes
205 W. 4th Street March 20, 2023
Madera, CA 93637 Page 3 of 3
UPCOMING MEETING DATES:
 Wednesday, April 5, 2023
 Wednesday, April 19, 2023

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 19, 2023
Agenda Number: B-2
Department Director
_________________________________
City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for March 25, 2023 to April 7, 2023 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of March 25, 2023 to April 7, 2023 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 35985 – 36110 $2,300,513.82
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $611,180.29
SDI EDD $2,080.17
CalPERS Payment CalPERS $128,993.91
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2022/2023 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2022/2023 budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35985 03/27/2023 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 01/23 18,143.17 $ 35986 03/27/2023 WATER OPS WATER OPS FERGUSON ENTERPRISES, INC. WB67 HYDRANT 3,669.81 $ 35987 03/27/2023 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES - PLANNING 1,725.00 $ 35988 03/27/2023 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN FBSC - FLOORING STRIP & WAX 1,894.50 $ 35988 03/27/2023 PW ADMIN PDOPS SERVICEMASTER BY J&C BROWN MPD - TILE FLOORS 906.40 $ 35989 03/27/2023 PW ADMIN WWTP MARIN, RICHARD REIMBURSEMENT - CALL OUT MILEAGE 108.47 $ 35990 03/27/2023 PD OPS PD OPS CALIFORNIA NARCOTIC OFFICERS ASSOC. ASSET FORFEITURE TRAINING - BRENT CEDERQUIST 60.00 $ 35991 03/27/2023 FINANCE CITY MANAGER HINDERLITER, DE LLAMAS AND ASSOCIATES 3RD QTR 22/23 CONTRACT/AUDIT SALES TAX 4,041.18 $ 35992 03/27/2023 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,892.35 $ 35993 03/27/2023 GRANTS LTF - TRANSIT WSP USA INC. CONSULTING SERVICES - MADERA TRANSIT 18,014.59 $ 35994 03/27/2023 HR HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 3,674.50 $ 35995 03/27/2023 PD OPS MEAS K - PD SMITH, JEREMY PER DIEM - BASIC ASSET FORFEITURE 203.50 $ 35996 03/27/2023 FINANCE WWTP BOND ADMIN HAWKINGS DELAFIELD & WOOD LLP 2019 LRB FIRE - ARBITRAGE REPORT 2-2022 1,100.00 $ 35997 03/27/2023 PD OPS PD OPS VIDEGAIN, ALICIA PER DIEM - POST MGMT COURSE #23-9 SESSION 2 351.80 $ 35998 03/27/2023 ENGINEERING TRANS IMPACT FEE CORNERSTONE STRUCTURAL ENGINEERING GP, INC. B-02 DESIGN SERVICES FOR WESTBERRY BRIDGE 61,936.13 $ 35999 03/27/2023 PARKS RECREATION DERRICK SANCHEZ PER DIEM - 2023 CPRS CONNECTIONS CONF & EXPO 774.91 $ 36000 03/27/2023 PD OPS PD OPS CELIA GARNICA PER DIEM - CA ASSOC FOR PROPERTY & EVIDENCE 370.00 $ 36001 03/27/2023 WWTP WWTP DELLAVALLE LABORATORY,INC. PERMIT COMPLIANCE LAB 2,097.00 $ 36001 03/27/2023 WATER QUALITY WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 570.00 $ 36002 03/27/2023 FINANCE COMM & REC AT&T 02/23 FIRSTNET SVS 9391026396 259.82 $ 36002 03/27/2023 FINANCE MEAS K - FIRE AT&T 02/23 FIRSTNET SVS 9391068734 49.72 $ 36002 03/27/2023 FINANCE SR CITIZEN COMM AT&T 02/23 FIRSTNET SVS 9391026403 27.45 $ 36002 03/27/2023 FINANCE SR CITIZEN COMM AT&T 02/23 FIRSTNET SVS 9391026398 24.51 $ 36002 03/27/2023 FINANCE PD OPS AT&T 03/23 FIRSTNET SVS 9391020514 167.43 $ 36002 03/27/2023 FINANCE PD OPS AT&T 02/23 FIRSTNET SVS 9391026401 24.49 $ 36002 03/27/2023 FINANCE PD OPS AT&T 02/23 FIRSTNET SVS 9391059143 2,502.21 $ 36003 03/27/2023 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 614.00 $ 36004 03/27/2023 ENGINEERING FAUCMAQ BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 3,549.21 $ 36004 03/27/2023 ENGINEERING LTF- STREETS BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 16,894.79 $ 36004 03/27/2023 ENGINEERING MEAS T - ENVIRO BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 8,582.00 $ 36005 03/27/2023 FACILITIES CENTRAL ADMIN CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - CITY HALL FIN 145.00 $ 36005 03/27/2023 FACILITIES FACILITIES MAINT CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - PD 645.00 $ 36005 03/27/2023 FACILITIES FACILITIES MAINT CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - SUI-PD 48.50 $ 36006 03/27/2023 HR AIRPORT OPS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 17,598.11 $ 36006 03/27/2023 HR CENTRAL ADMIN CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 76,419.19 $ 36006 03/27/2023 HR FIRE CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 5,062.47 $ 36006 03/27/2023 HR FLEET MAINT CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 6,508.89 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - UNION BANK GENERAL ACCOUNT April 19, 2023

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36006 03/27/2023 HR INTERMODAL BLDG CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 482.14 $ 36006 03/27/2023 HR PARKS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 241.07 $ 36006 03/27/2023 HR PAYROLL TRUST CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 352,892.00 $ 36006 03/27/2023 HR STREETS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 1,446.42 $ 36006 03/27/2023 HR SEWER OPS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 6,508.89 $ 36006 03/27/2023 HR SOLID WASTE CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 4,339.26 $ 36006 03/27/2023 HR STREET CLEANING CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 1,205.35 $ 36006 03/27/2023 HR WATER OPS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 35,678.36 $ 36006 03/27/2023 HR WWTP CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 71,356.72 $ 36006 03/27/2023 HR PD OPS CSJVRMA 4TH QUARTER DEPOSIT FY 22/23 14,223.13 $ 36007 03/27/2023 GRANTS PROP 1B PTMISEA CREATIVE BUS SALES, INC. 2022 BRAUN VOYAGER VAN NR172360 71,573.14 $ 36007 03/27/2023 GRANTS PROP 1B PTMISEA CREATIVE BUS SALES, INC. 2022 BRAUN VOYAGER VAN NR172377 71,573.14 $ 36008 03/27/2023 FACILITIES FACILITIES MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 255.00 $ 36009 03/27/2023 WATER OPS WATER OPS FASTENAL COMPANY DIRT COMPACTOR 4,435.20 $ 36010 03/27/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 03/01/23-03/15/23 18,300.00 $ 36011 03/27/2023 FINANCE MEAS K - FIRE DONALD J FRASER REDEVELOPMENT & FINANCIAL CONSULTING 1,100.00 $ 36011 03/27/2023 FINANCE PAYROLL CLEARING DONALD J FRASER REDEVELOPMENT & FINANCIAL CONSULTING 2,337.50 $ 36012 03/27/2023 PD OPS PD OPS GACAYAN, PAIGE PER DIEM - CA ASSOC FOR PROPERTY & EVIDENCE 370.00 $ 36013 03/27/2023 FINANCE PD OPS MADERA COUNTY TREASURER 01/23 COUNTY'S PORTION OF PRKG PENALTIES PAID 132.00 $ 36014 03/27/2023 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 22/23 7 OF 12 13,781.25 $ 36014 03/27/2023 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 22/23 8 OF 12 13,781.25 $ 36014 03/27/2023 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 22/23 9 OF 12 13,781.25 $ 36015 03/27/2023 ENGINEERING ENGINEERING MADERA TRIBUNE PUBLIC HEARING NOTICE 214.50 $ 36016 03/27/2023 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 02/23 103.43 $ 36016 03/27/2023 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 02/23 103.44 $ 36017 03/27/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 12,028.69 $ 36018 03/27/2023 FINANCE FINANCE PHOENIX GROUP INFO SYS 01/23 CITATIONS 326.02 $ 36019 03/27/2023 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN FACILITIES MAINT PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN FLEET MAINT PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN SEWER OPS PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN WATER OPS PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN WATER QUALITY PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36019 03/27/2023 PW ADMIN PURCHASING PITNEY BOWES, INC. POSTAGE FEES 33.50 $ 36020 03/27/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 9,411.26 $ 36021 03/27/2023 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 7,662.45 $ 36021 03/27/2023 PLANNING ENGINEERING PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 4,370.60 $ 36021 03/27/2023 PLANNING PLANNING PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SERVICES 13,909.98 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36022 03/27/2023 ENGINEERING WATER CAPITAL OUTLAY QUAD-KNOPF ENGINEERING PROFESSIONAL ENGINEERING SERVICES 9,710.92 $ 36023 03/27/2023 WATER OPS WATER OPS STATE WATER RESOURCES CONTROL BOARD GRADE D3 EXAM FEES 100.00 $ 36024 03/27/2023 FINANCE FINANCE THALES CONSULTING, INC. SCO ANNUAL FINANCIAL TRANSACTION REPORT FY22 3,300.00 $ 36025 03/27/2023 PD OPS PD OPS TRUKKI, MARK PER DIEM - POST MGMT COURSE #23-10 SESSION 1 425.80 $ 36026 03/27/2023 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 101.92 $ 36026 03/27/2023 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 38.01 $ 36026 03/27/2023 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 50.96 $ 36026 03/27/2023 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 152.04 $ 36026 03/27/2023 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 0.48 $ 36026 03/27/2023 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 38.01 $ 36026 03/27/2023 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 0.48 $ 36026 03/27/2023 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 50.96 $ 36026 03/27/2023 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 12.93 $ 36026 03/27/2023 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 1.28 $ 36026 03/27/2023 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 0.48 $ 36026 03/27/2023 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 141.93 $ 36026 03/27/2023 FINANCE WATER QUALITY VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 38.01 $ 36026 03/27/2023 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 75.09 $ 36026 03/27/2023 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 02/11/23-03/10/23 494.13 $ 36027 03/27/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 2,848.00 $ 36028 03/27/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 3,000.00 $ 36029 03/27/2023 ENGINEERING GENERAL TRUST BOND ENCROACH REIMBURSEMENT - DUTCH BROS 56,415.00 $ 36030 03/27/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9899905 36.84 $ 36031 03/27/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922483 199.26 $ 36032 03/27/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9921444 188.18 $ 36033 03/27/2023 UB - WATER SOLID WASTE OTP- UB REFUNDS UB TERM REFUND 9893975 3,161.68 $ 36034 03/27/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9894851 30.95 $ 36035 03/27/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922811 54.76 $ 36036 03/31/2023 PARKS SPORTS PROGRAMS BSN SPORTS T-BALL EQUIPMENT 810.74 $ 36037 04/03/2023 PD OPS PD OPS KER'S GAS & LUBE, INC. 02/23 PD CAR WASHES 270.00 $ 36038 04/03/2023 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS FOR 03/31/23 PAYROLL 1,092.78 $ 36039 04/03/2023 PD OPS PD OPS HARRY D. WILSON INC. BMW 6608 - 4K MILE SERVICE 362.86 $ 36039 04/03/2023 PD OPS PD OPS HARRY D. WILSON INC. BMW 1250 - MOUNT FRONT & REAR TIRE 957.29 $ 36040 04/03/2023 CITY CLERK CITY COUNCIL GARCIA, SANTOS PER DIEM - LOCC CITY LEADERS SUMMIT 208.50 $ 36041 04/03/2023 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 113.66 $ 36042 04/03/2023 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND 2,800.00 $ 36043 04/03/2023 PD OPS SUPP LAW ENF NVA FRESNO VETERINARY MANAGEMENT, LLC VETERINARY CARE SERVICES 201.50 $ 36044 04/03/2023 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 4,000.00 $ 36045 04/03/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 397.00 $ 36046 04/03/2023 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 56.16 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36046 04/03/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 531.06 $ 36046 04/03/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 126.67 $ 36046 04/03/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 287.49 $ 36046 04/03/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 1,454.59 $ 36046 04/03/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 183.58 $ 36046 04/03/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 267.09 $ 36046 04/03/2023 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 72.75 $ 36046 04/03/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 624.23 $ 36046 04/03/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 2,879.18 $ 36046 04/03/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 2,401.16 $ 36046 04/03/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 1,311.63 $ 36046 04/03/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 2,044.84 $ 36046 04/03/2023 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 2,791.64 $ 36046 04/03/2023 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 2,540.00 $ 36046 04/03/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 1,438.66 $ 36046 04/03/2023 FINANCE WATER QUALITY VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 434.94 $ 36046 04/03/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 03/01/23-03/15/23 7,254.18 $ 36047 04/03/2023 CITY CLERK CITY COUNCIL EVANS, ANITA PER DIEM - LOCC CITY LEADERS SUMMIT 208.50 $ 36048 04/03/2023 CITY CLERK CITY COUNCIL VILLEGAS, ARTEMIO PER DIEM - LOCC CITY LEADERS SUMMIT 208.50 $ 36049 04/03/2023 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 300.00 $ 36050 04/03/2023 PW ADMIN AIRPORT OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 255.19 $ 36050 04/03/2023 PW ADMIN DRAINAGE LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 765.53 $ 36050 04/03/2023 PW ADMIN FLEET MAINT LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 382.77 $ 36050 04/03/2023 PW ADMIN SEWER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 382.74 $ 36050 04/03/2023 PW ADMIN WATER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 765.53 $ 36050 04/03/2023 PW ADMIN WWTP LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE 382.77 $ 36051 04/03/2023 PD OPS PD OPS SMITH, JEREMY PER DIEM - K9 CONFERENCE 258.75 $ 36052 04/03/2023 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 146.84 $ 36053 04/03/2023 CITY ADMIN CITY CLERK GONZALES, ALICIA PER DIEM - CCAC ANNUAL CONFERENCE 2023 661.50 $ 36054 04/03/2023 PARKS ADMIN PARKS O&E TRANSPORTATION LLC RIVER CLEAN UP 8,050.00 $ 36054 04/03/2023 PD OPS CODE ENF O&E TRANSPORTATION LLC RIVER CLEAN UP 14,475.00 $ 36054 04/03/2023 PD OPS PARKS O&E TRANSPORTATION LLC RIVER CLEAN UP 6,225.00 $ 36055 04/03/2023 ENGINEERING ENGINEERING ORANGE COAST TITLE COMPANY OF SURVEY - 715 STADIUM RD 500.00 $ 36056 04/03/2023 HR PD OPS SARAH SARQUIZ TUITION REIMBURSEMENT 675.00 $ 36057 04/03/2023 GRANTS HOME DAP BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.006 442.50 $ 36057 04/03/2023 GRANTS HOME DAP BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.007 560.50 $ 36058 04/03/2023 PARKS ADMIN COMM & REC S & D RESTORATION FBSC WATER DAMAGE RECON 10,034.52 $ 36059 04/03/2023 WWTP WWTP GLOBAL EQUIPMENT COMPANY INC SELF DUMPING FORKLIFT HOPPERS 5,993.49 $ 36060 04/03/2023 PD OPS PD OPS AT&T 02/23 FIRSTNET SVS 9391064552 308.03 $ 36060 04/03/2023 PD OPS PD OPS AT&T 02/23 FIRSTNET SVS 9391031578 177.45 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36060 04/03/2023 PD OPS PD OPS AT&T 02/23 FIRSTNET SVS 9391031566 167.43 $ 36061 04/03/2023 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 91.00 $ 36062 04/03/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 02/23 BLOOD ALCOHOL ANALYSIS 1,365.00 $ 36062 04/03/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 02/23 MISCELLANEOUS SERVICES 748.00 $ 36063 04/03/2023 FINANCE STREETS STATE CONTROLLER'S OFFICE ANNUAL STREET REPORT FY 22/23 1,911.45 $ 36064 04/03/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 03/31/2023 PAYROLL 975.75 $ 36065 04/03/2023 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 12/22 63.73 $ 36065 04/03/2023 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 01/23 63.73 $ 36065 04/03/2023 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 02/23 63.73 $ 36065 04/03/2023 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 12/22 18.86 $ 36065 04/03/2023 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 01/23 18.86 $ 36065 04/03/2023 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 02/23 18.86 $ 36065 04/03/2023 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 12/22 18.92 $ 36065 04/03/2023 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 01/23 18.92 $ 36065 04/03/2023 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 02/23 18.92 $ 36065 04/03/2023 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 12/22 135.45 $ 36065 04/03/2023 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 01/23 135.45 $ 36065 04/03/2023 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 02/23 135.45 $ 36065 04/03/2023 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 12/22 90.62 $ 36065 04/03/2023 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 01/23 90.62 $ 36065 04/03/2023 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 02/23 90.62 $ 36065 04/03/2023 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 12/22 36.86 $ 36065 04/03/2023 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 01/23 36.86 $ 36065 04/03/2023 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 02/23 36.86 $ 36065 04/03/2023 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 12/22 126.49 $ 36065 04/03/2023 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 01/23 126.49 $ 36065 04/03/2023 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 02/23 126.49 $ 36065 04/03/2023 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 12/22 27.87 $ 36065 04/03/2023 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 01/23 27.87 $ 36065 04/03/2023 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 02/23 27.87 $ 36065 04/03/2023 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 12/22 99.59 $ 36065 04/03/2023 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 01/23 99.59 $ 36065 04/03/2023 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 02/23 99.59 $ 36065 04/03/2023 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 12/22 18.92 $ 36065 04/03/2023 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 01/23 18.92 $ 36065 04/03/2023 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 02/23 18.92 $ 36065 04/03/2023 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 12/22 36.86 $ 36065 04/03/2023 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 01/23 36.86 $ 36065 04/03/2023 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 02/23 36.86 $ 36065 04/03/2023 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 12/22 36.86 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36065 04/03/2023 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 01/23 36.86 $ 36065 04/03/2023 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 02/23 36.86 $ 36065 04/03/2023 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 12/22 45.77 $ 36065 04/03/2023 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 01/23 45.79 $ 36065 04/03/2023 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 02/23 45.79 $ 36065 04/03/2023 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 12/22 36.83 $ 36065 04/03/2023 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 01/23 36.83 $ 36065 04/03/2023 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 02/23 36.83 $ 36065 04/03/2023 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 12/22 45.50 $ 36065 04/03/2023 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 01/23 45.48 $ 36065 04/03/2023 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 02/23 45.48 $ 36065 04/03/2023 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 12/22 45.80 $ 36065 04/03/2023 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 01/23 45.80 $ 36065 04/03/2023 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 02/23 45.80 $ 36065 04/03/2023 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 12/22 54.77 $ 36065 04/03/2023 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 01/23 54.77 $ 36065 04/03/2023 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 02/23 54.77 $ 36065 04/03/2023 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 12/22 32.34 $ 36065 04/03/2023 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 01/23 32.34 $ 36065 04/03/2023 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 02/23 32.34 $ 36065 04/03/2023 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 12/22 36.83 $ 36065 04/03/2023 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 01/23 36.83 $ 36065 04/03/2023 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 02/23 36.83 $ 36065 04/03/2023 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 12/22 36.83 $ 36065 04/03/2023 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 01/23 36.83 $ 36065 04/03/2023 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 02/23 36.83 $ 36065 04/03/2023 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 12/22 30.11 $ 36065 04/03/2023 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 01/23 30.11 $ 36065 04/03/2023 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 02/23 30.11 $ 36065 04/03/2023 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 12/22 30.11 $ 36065 04/03/2023 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 01/23 30.11 $ 36065 04/03/2023 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 02/23 30.11 $ 36065 04/03/2023 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 12/22 59.25 $ 36065 04/03/2023 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 01/23 59.25 $ 36065 04/03/2023 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 02/23 59.25 $ 36065 04/03/2023 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 12/22 41.31 $ 36065 04/03/2023 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 01/23 41.31 $ 36065 04/03/2023 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 02/23 41.31 $ 36065 04/03/2023 FINANCE WATER QUALITY COMCAST CITY INTERNET CONNECTION 12/22 18.92 $ 36065 04/03/2023 FINANCE WATER QUALITY COMCAST CITY INTERNET CONNECTION 01/23 18.92 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36065 04/03/2023 FINANCE WATER QUALITY COMCAST CITY INTERNET CONNECTION 02/23 18.92 $ 36065 04/03/2023 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 12/22 27.87 $ 36065 04/03/2023 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 01/23 27.87 $ 36065 04/03/2023 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 02/23 27.87 $ 36065 04/03/2023 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 12/22 18.86 $ 36065 04/03/2023 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 01/23 18.86 $ 36065 04/03/2023 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 02/23 18.86 $ 36065 04/03/2023 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 12/22 27.87 $ 36065 04/03/2023 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 01/23 27.87 $ 36065 04/03/2023 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 02/23 27.87 $ 36066 04/03/2023 FINANCE COMPUTER MAINT COMCAST 03/23 SVS 8155500320322006 88.13 $ 36067 04/03/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL 211.00 $ 36068 04/03/2023 HR HR/RISK MGT CPS HR CONSULTING PROFESSIONAL RECRUITING SERVICES 20,000.00 $ 36069 04/03/2023 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 02/23 87.50 $ 36069 04/03/2023 PD OPS UB - GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 02/23 21.88 $ 36069 04/03/2023 PD OPS UB - SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 02/23 21.88 $ 36069 04/03/2023 PD OPS UB - WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 02/23 43.74 $ 36070 04/03/2023 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 36.42 $ 36071 04/03/2023 PD OPS PD OPS J'S COMMUNICATIONS ANNUAL SERVICE AGREEMENT 100.00 $ 36072 04/03/2023 FACILITIES FACILITIES MAINT JAM SERVICES INC TRAFFIC SIGNAL PARTS 3,139.25 $ 36072 04/03/2023 FACILITIES FACILITIES MAINT JAM SERVICES INC REPLACE PED SIGNAL 687.39 $ 36073 04/03/2023 HR INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL FEES 7,846.00 $ 36074 04/03/2023 FINANCE PD OPS MADERA COUNTY TREASURER 02/23 COUNTY'S PORTION OF PRKG PENALTIES PAID 128.50 $ 36075 04/03/2023 CITY CLERK BUILDING MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 20.00 $ 36075 04/03/2023 CITY CLERK CITY CLERK MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 40.00 $ 36075 04/03/2023 CITY CLERK CITY COUNCIL MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 40.00 $ 36075 04/03/2023 CITY CLERK COMMUNITY PROMO MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 80.00 $ 36075 04/03/2023 CITY CLERK ENGINEERING MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 40.00 $ 36075 04/03/2023 CITY CLERK FIRE MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 80.00 $ 36075 04/03/2023 CITY CLERK PARKS ADMIN MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 40.00 $ 36075 04/03/2023 CITY CLERK PLANNING MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 60.00 $ 36075 04/03/2023 CITY CLERK SUPP LAW ENF MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2023 80.00 $ 36076 04/03/2023 HR HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - WWTP 102.60 $ 36076 04/03/2023 WWTP WWTP MADERA TRIBUNE RFP FOR RECRUITING SERVICES - WWTP 195.00 $ 36077 04/03/2023 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 582.11 $ 36078 04/03/2023 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENT 44,450.50 $ 36078 04/03/2023 PARKS ADMIN PARKS O'DELL ENGINEERING, INC. PARKS DESIGN SERVICES - OLIVE PARK 3,917.96 $ 36079 04/03/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/23 SERVICE 1619119913-8 124.91 $ 36079 04/03/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/23 SERVICE 6690755760-8 98.11 $ 36080 04/03/2023 FINANCE FINANCE PHOENIX GROUP INFO SYS 02/23 CITATIONS 290.15 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 36081 04/03/2023 ENGINEERING LTF- STREETS PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 500.00 $ 36082 04/03/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 03/31/23 PAYROLL 25.00 $ 36083 04/03/2023 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 02/23 210.80 $ 36084 04/03/2023 PLANNING PLANNING BLDING/PLAN REFNDS JOB CANCELLED - REIMBURSE FEES 1,650.00 $ 36085 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 36086 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 36087 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36088 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36089 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36090 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36091 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM MULTI-ROOM 100.00 $ 36092 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 36093 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36094 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36095 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 36096 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36097 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36098 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36099 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36100 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE SPORTS COMPLEX 6 50.00 $ 36101 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36102 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM MULTI-ROOM 100.00 $ 36103 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36104 04/03/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 36105 04/03/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 36106 04/03/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9916231 147.60 $ 36107 04/03/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9916518 35.89 $ 36108 04/03/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9911337 15.51 $ 36109 04/03/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9896289 193.20 $ 36110 04/03/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9919205 210.18 $ 227 03/27/2023 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 03/17/23 PAYROLL 29,735.57 $ 228 03/27/2023 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 03/17/2023 PAYROLL 9,646.02 $ 229 03/27/2023 FINANCE PAYROLL TRUST N.P.C.-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 03/17/23 PAYROLL 2,010.28 $ 230 03/31/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/21/2023 314.57 $ 231 03/31/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 2,300.50 $ 232 03/31/2023 HR CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. 03/23 BENEFIT PREMIUMS 1,073.00 $ 232 03/31/2023 HR PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. 03/23 BENEFIT PREMIUMS 371,126.10 $ 232 03/31/2023 HR PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. 03/23 BENEFIT PREMIUMS 1,073.00 $ 233 03/31/2023 HR CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. 04/23 BENEFIT PREMIUMS 923.00 $ 233 03/31/2023 HR PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. 04/23 BENEFIT PREMIUMS 374,379.68 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 233 03/31/2023 HR PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. 04/23 BENEFIT PREMIUMS 923.00 $ 234 04/07/2023 FINANCE WWTP BOND ADMIN BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 230,305.83 $ BANK #1 - UNION BANK GENERAL ACCOUNT TOTAL $ 2,300,513.82

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council a monthly informational update on employment matters, including new hires, transfers, and terminations.

DISCUSSION:

The Civil Service Commission (Commission) met April 4, 2023, and approved eligibility lists for the following:
▪ Program Manager – Grants
▪ Waste Water Treatment Plant Lab Analyst/Environmental Compliance Inspector I ▪ Records Clerk
▪ Police Officer Trainee
▪ Police Officer I
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Rafael Magallan Chief Building Official Building FT 3/13/23 Nicholas Aguilar Police Officer Trainee Police FT 3/25/23 B-3
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Trent Herzog Code Enforcement
Consultant
Police PT 3/27/23
Johnny Rey Park Aide Parks & Community
Services
PT 3/29/23
Elizabeth Martinez Accounting Technician II Finance – Utility Billing
FT 4/10/23
*Status: PT = Part Time, FT = Full Time
The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Marcus Crouch Police Officer Trainee Police Officer I 4/8/23 Gabriel Johnson Police Officer Trainee Police Officer I 4/8/23 Cody Luginbill Police Officer Trainee Police Officer I 4/8/23 The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Anayely Rodriguez Park Aide Parks & Community
Services PT 2/17/23
Hugo Aguilar Park Aide Parks & Community
Services PT 2/17/23
Enrique Solis Park Aide Parks & Community
Services PT 2/23/23
Carlin Taylor Animal Control Officer Police FT 3/30/23
Scott Wu Police Officer I Police FT 4/5/23
*Status: PT = Part Time, FT = Full Time
FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________
Agenda Number: ___________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council an informational monthly update on expenditures for contract City Attorney services, as well as specialized legal representation in various matters of litigation.

DISCUSSION:

The following information summarizes billings paid for services formerly performed by the City’s in-house City Attorney. This report captures January and February 2023 invoicesreceived, as well as the Fiscal Year (FY) 2022/23 tracking of invoices received, through a FY 2022/23 Year-to-Date (YTD) column.

If Council desires additional information in future iterations of this report, please advise and staff will make the requested changes.

Firm: Montoy Law Corporation (City Attorney Services and Litigation) Billing Periods: January 2023 and February 2023
Matter
Charges
January 2023 February 2023 FY 2022/2023 (YTD)
General Legal Review/Advice $822.50 $188.00 $2,937.50
City Clerk $2,068.00 $1,128.00 $5,428.50
B-4
-
Attendance at Council Meetings &
Requests for Information/Research $1,034.00 $2,350.00 $16,732.00 City Manager $799.00 $0 $2,538.00
Review and Advice on Agreements $1,198.50 $3,920.00 $15,106.00 Planning $728.50 $4,888.00 $26,884.00
Planning Commission $0 $0 $3,736.50
Finance $329.00 $70.50 $3,642.50
Successor Agency $0 $0 $0
Public Works/Engineering $5,569.50 $6,721.00 $19,669.50 Police Department - General $0 $0 $1,245.50
Economic Development $0 $0 $0
Personnel/Payroll $0 $0 $611.00
Municipal Code
Enforcement/Updates $0 $0 $94.00
Ordinances $0 $0 $3,405.50
Cannabis $11,684.50 $0 $13,752.50
Total Advisory Services $24,233.50 $19,265.50 $111,783.00 Litigation Services
Total Litigation Services $8,274.50 $5,871.00 $37,306.50 Discounted Hours $193.00 $0 -$(801.00)
Travel Expenses $0 $0 $447.67
Shipping $0 $0 $43.75
Total Advisory & Litigation Services $32,315.00 $25,136.50 $152,779.92 FINANCIAL IMPACT:

For FY 2022/23, expenditures for invoices related to legal fees total $152,779.92. This represents expenditures for specific City Attorney services. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2020/21 YTD
City Attorney Advisory Services
Montoy Law Corporation $115,783.00
Litigation Services (Including discounted hours, travel & shipping) Montoy Law Corporation $36,996.92
Total City Attorney and Litigation Services YTD $152,779.92 ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________
Agenda Number: ___________
Arnoldo Rodriguez, City Manager
SUBJECT:

Local state of emergency related to the closure of Madera Community Hospital RECOMMENDATION:

Adopt a Resolution continuing to support Madera County’s Proclamation of a local emergency due to the closure of Madera Community Hospital for 30 days SUMMARY:

On January 18, 2023, the Council adopted a resolution supporting a Madera County Proclamation of the existence of a local emergency due to the closure of Madera Community Hospital (MCH) and formalizing the City’s stance on the local emergency. Furthermore, the approval of the Resolution demonstrates support for any requests for state and federal funding to reopen MCH or for alternative healthcare options for the residents of Madera. Legislative bodies are required by the Office of Emergency Services to approve a Resolution to extend the state of emergency every 30 days until termination. Council last approved a Resolution extending this State of Emergency on March 15, 2023.

BACKGROUND:

During a Public Comment portion of the August 3, 2022, Council meeting, Madera Community Hospital (MCH) informed the Council of the financial hardship it faced as a result of operating during the COVID-19 pandemic and requested $1 million in American Rescue Plan Act (ARPA) to allow continued operations while its affiliation with St. Agnes Medical Center/Trinity Health was under consideration with the State Attorney General. MCH accrued millions of dollars in debt due to labor cost inflation, costly treatment, and shouldering the cost of intensive care services for COVID-19 cases. The Hospital attributes the years of accumulated liability to its high census of Medi-Cal patients and low reimbursement rates.

Subsequently, at Council’s direction, relief funding was revisited for further consideration on September 21, 2022, where MCH provided additional details that justified the request for $1 B-5
million in ARPA funds. Considering that 100 percent of ARPA funds received by the City were previously allocated to the City’s Sewer and Water Enterprise Funds for public infrastructure projects to lower utility rates, and that any reallocation of monies would not sustain a long-term solution for MCH, the Council elected to sponsor the MCH/Trinity Health affiliation with a Letter of Support in lieu of reallocating ARPA funding.

In the interim, City Staff facilitated meetings with MCH and local, regional, and state officials to identify alternative funding options MCH may either apply for or be entitled to, which included:
• MCH was owed $23 million from the State to which Senator Caballero’s office is intervening to expedite these funds.
• If additional funding was not received, MCH had funding to operate until mi November. • The requested allocation of $1 million from the City would have allowed the hospital to operate for an additional 1-2 weeks.
• Potential Federal Emergency Management Agency (FEMA) funding for COVID relief had not been previously sought by MCH when these funds were made available for application. Congressman Jim Costa’s office recommended that MCH urgently apply, as the Hospital had not tapped into this funding source.
• $5 million in state funding secured by Assemblyman Bigelow and Senator Caballero for immediate debt relief.
• MCH received a loan of $15 million from Trinity Health to ensure continued operations while the merger was under consideration.

MCH entered into discussions of an affiliation agreement with Trinity Health/St. Agnes Medical Center to alleviate its financial burden and to provide continuity of care for its patients. Under State law, the affiliation agreement was subject to the California Attorney General’s approval.

Attorney General Rob Bonta conditionally approved the agreement; however, based on the conditions set forth, Trinity Health Corporation elected to abandon the affiliation, causing MCH to cease operations and close its facilities indefinitely.

Upon this decision, MCH advised their agency partners that they would file for Chapter 11 bankruptcy. The Hospital’s closure leaves approximately 160,000 Madera County residents and surrounding communities without full-service healthcare facilities, including a 24-hour emergency room, surgical facilities, radiology services, and inpatient critical care. Specifically, the closure of MCH poses numerous challenges to the delivery of public health services to the community. These include, but are not limited to, the following:

1. Mandated services to the medically indigent;

2. Medical facility for 72-hour crisis holds for adults and children;

3. Delays in response times for Emergency Medical Services Personnel;

4. Strain to surrounding healthcare facilities and increased patient volume;

5. Rerouting of local law enforcement from other matters of public safety to health-care related emergencies;

6. Overall negative impact on health outcomes for all residents.

In response to the immediate risk to public health and safety, Council adopted a resolution supporting the County’s declaration of a Local State of Emergency and authorized City resources and staff time for a partnership with Madera County to evaluate potential healthcare options. As required by the California Office of Emergency Services (OES), declarations of local emergencies must be approved by Resolution every 30 days until terminated. Due to the absence of a fullservice hospital and life-saving services outlined above, Staff finds reason to continue the local emergency and support the need for state and federal funding. Staff recommends Council adopt a resolution supporting the local public health emergency declared upon the closure of Madera Community Hospital, extending the period for an additional 30 days.

DISCUSSION:

Upon the closure of MCH, Sherriff Pogue proclaimed a local state of emergency in his role as Director of Emergency Services for Madera County. The Madera County Board of Supervisors (BOS) ratified the Sherriff's action on January 3, 2023. At the BOS meeting on January 10, 2023, County staff received direction to study potential options and alternatives for providing emergency and hospital medical services for the citizens of Madera. Council also adopted a Resolution supporting the County’s Proclamation, recognizing the existence of a local Emergency in Madera on January 18, 2023. In addition, Council authorized the City Manager to allocate staff time and up to $60,000 in resources to partner with the County in evaluating potential options for healthcare and emergency medical care services for Madera residents.

It should be noted that the closure of MCH continues to have a regional effect, with many neighboring hospitals now under extreme strain with the overflow of patients. To that extent, on January 3, 2023, the Fresno County Board of Supervisors (FCBOS) also proclaimed the existence of a local emergency, partly due to the closure of MCH, which compounded an already overextended public health crisis caused by ongoing COVID-19, flu, and respiratory illness outbreaks. Shortly thereafter, Congressman Costa and Congressman-elect Duarte co-authored a letter to the US Department of Health and Human Services and Centers for Medicare and Medicaid Services to highlight the dire situation and request that the agencies give the current medical crisis in Madera their full attention and evaluate options to provide emergency relief.

Since the closure, MCH has attempted to secure new affiliation partners and alternative funding options; however, these efforts have yet to come to fruition. As a result, MCH filed for Chapter 11 bankruptcy in early March. While the County of Fresno elected to terminate the local state of emergency regarding its hospitals on February 7, 2023, Madera residents continue to lack basic essential medical services and resources to travel to the nearest hospital. Patients with acute or emergency medical conditions are left with limited to no options within the city in which they reside. Staff feels this presents a dire situation necessitating the need to continue declaring a health emergency at a local level.

FINANCIAL IMPACT:

Council authorized the City Manager to allocate staff time and up to $60,000 for collaboration with County leaders and staff to evaluate and identify a path forward concerning the Hospital and alternative medical care.

ALTERNATIVES:

As an alternative, Council may elect to terminate the existing Resolution supporting the County’s local emergency proclamation.

ATTACHMENTS:

1. Resolution supporting the County’s Proclamation of Local Emergency to extend an additional 30 days.

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

SUPPORTING THE COUNTY'S PROCLAMATION OF THE EXISTENCE OF A

LOCAL EMERGENCY DUE TO THE CLOSURE OF MADERA COMMUNITY
HOSPITAL FOR A PERIOD OF 30 DAYS
WHEREAS, on December 29, 2022, the Madera County Sheriff/Madera County Director of Emergency Services declared a local emergency based on an imminent and proximate threat to public safety in Madera County caused by the sudden and unexpected closure of Madera Community Hospital, the City's only general acute care hospital and emergency room that provided services to both adults and children; and
WHEREAS, the Madera County Board of Supervisors ratified the declaration of a local emergency on January 3, 2023, related to the closure of Madera Community Hospital; and WHEREAS, the City Council of the City of Madera hereby finds that there continues to exist an imminent and proximate threat to public health and safety from the closure of Madera Community Hospital; and
WHEREAS, conditions of disaster or of extreme peril to the safety of persons within the City have resulted from and continue due to the sudden termination of emergency and other medical services at Madera Community Hospital, thereby causing significant and unanticipated strain and depletion of local resources and the conditions warrant and necessitate supporting the declaration of a local emergency; and
WHEREAS, the closure of Madera Community Hospital came at a time when the region's healthcare network was already significantly strained by ongoing cases of COVID-19, flu, and respiratory viruses; and
WHEREAS, the Fresno County Board of Supervisors declared an emergency on January 3, 2023, related to the current healthcare crisis affecting medical facilities in their County, compounded by the closure of Madera Community Hospital.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to the closure of Madera Community Hospital set forth in the Madera County Sheriff's Proclamation of Emergency are ongoing and are recognized as an imminent threat to our citizens. ---
Section 3. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Madera County Board of Supervisors and the City affirms, authorizes, and acknowledges the existence of a local emergency throughout the City.

Section 4. The City Council further requests that the Governor make available any State assistance programs and seek additional Federal assistance programs to provide relief to the public agencies and private individuals that have been or will be harmed by this emergency.

Section 5. The City Council supports the proclamation issued by Sherriff Pogue on December 29, 2022, ratified by the Madera County Board of Supervisors on January 3, 2023.

Section 6. The City Clerk is directed to provide a certified copy of this resolution to Madera County, Fresno County, and all state and federal legislative representatives for the City of Madera.

Section 7. This resolution is effective immediately upon adoption. * * * *
..

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Letter of Support for Assembly Bill 412 as Introduced by Assemblywoman Esmerelda Soria RECOMMENDATION:

This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time.

SUMMARY:

Staff received and complied with a request from the District Director representing Assemblywoman Esmerelda Soria for a Letter of Support for Assembly Bill (AB) 412, also termed the Hospital Emergency Loan Program. As the Letter of Support was provided to Assemblywoman Soria’s office and the State Legislature, this Staff report intends to present contextual information on AB 412 and the City’s stance on the matter.

BACKGROUND:

The lingering effects of the COVID-19 pandemic have had a devastating impact on California’s healthcare system. Prior to the pandemic, many hospitals were already operating on tight margins. They essentially served patients participating in Medicare or Medi-Cal programs, which reimburse hospitals at lower rates than private insurance. Smaller hospitals and those in rural areas, such as Madera, also lack the economies of scale that larger hospitals enjoy. Costly treatments, surges of COVID cases, and the need for expanded healthcare services during the pandemic further pushed these struggling hospitals to the financial brink. Patients avoided going to the hospital outside of emergencies to avoid exposure to COVID, and hospitals canceled profitable elective procedures to prevent mass exposure. At the same time, hospitals took on new duties to help fight the pandemic, even as supply chain shortages and inflation dramatically increased operating costs.

The net result is that hospital operating margins across the western United States have decreased 69 percent since 2019, with 2022 being the most severe year. Small and rural hospitals are Council Meeting of: April 19, 2023
Agenda Number: B-6
typically the most affected of all. The result is that numerous hospitals across California have closed or issued a notice of intent to close without state intervention, including Madera Community Hospital (MCH). Several others are also considering plans to close, and many more will ultimately be forced to close if current trends continue unabated.

Assembly Bill 412 seeks to help avert this crisis by providing emergency loans to financially distressed hospitals through the California Health Facilities Financing Authority (CHFFA) within the State Treasurer’s office.

DISCUSSION:

Assembly Bill (AB) 412 establishes the Hospital Emergency Loan Program to provide emergency loans to hospitals at a high risk of closing or hospitals that have already closed and are attempting to re-open; this is a phenomenon Madera residents are all too familiar with. The closure of MCH has had an unimaginable impact on our community; approximately 160,000 Madera County residents and surrounding communities now find themselves without a full-service healthcare facility, including a 24-hour emergency room, surgical facilities, radiology services, and inpatient critical care. Specifically, the loss of MCH imposes several challenges to delivering public health services to the community. These include, but are not limited to, the following:

1. Mandated services to the medically indigent

2. Medical facility for 72-hour crisis holds for adults and children

3. Delays in response times for Emergency Medical Services personnel to the community due to emergency room closure

4. Strain to surrounding healthcare facilities resulting from increased patient volume

5. Rerouting of local law enforcement from other matters of public safety to health-carerelated emergencies

6. Overall negative impact on health outcomes for all residents as MCH was the sole provider of emergency/acute care for adults
A large portion of the population relies on Medi-Cal and Medicare for healthcare coverage. Many families impacted lack the resources to drive to neighboring counties for hospital care. To add to the adversity, several physicians previously affiliated with MCH have left the area or retired from their practices with no succession plan. These events have presented the local region with a dire situation needing immediate action and solutions. The City finds it critical to the health and safety of its constituents to support legislation that allows for the reopening of the Hospital or expands the necessary healthcare services needed by Madera residents.

The California Health Facilities Financing Authority (CHFFA) is authorized to, among other things, make loans from the continuously appropriated California Health Facilities Financing Authority Fund to participating health institutionsfor financing or refinancing the acquisition, construction, or remodeling of health facilities. AB 412 would create the Hospital Emergency Loan Program until January 1, 2029, to provide loans to prevent a hospital's closure or facilitate the reopening of a closed hospital. Additionally, the Bill would permit CHFFA the authority to provide secured loans to certain hospitals at risk of closure or governmental entities trying to facilitate the reopening of a hospital that meets specified criteria. Hospitals or facilities would be required to provide the CHFFA with financial information demonstrating the hospital’s need for assistance due to financial hardship.

Furthermore, AB 412 would also create the Distressed Hospital Loan Program, until January 1, 2032, to provide loans to not-for-profit hospitals and public hospitals, in significant financial distress or to governmental entities representing a closed hospital to prevent the closure or facilitate the reopening of a closed hospital. The Bill would authorize the Department of Health Care Access and Information (HCAI) to administer the program and develop evaluation criteria to determine if an at-risk hospital is eligible for state assistance, upon demonstrating financial hardship subject to this criteria by the at-risk facility or hospital. Additionally, the Bill would place reporting requirements upon the hospitals impacted, including quarterly balance sheets detailing assets, liabilities, and net worth.

FINANCIAL IMPACT:

There are no anticipated financial impacts that result from the City’s provision of the attached Letter of Support.

ALTERNATIVES:

None.

ATTACHMENTS:

1. Letter of Support
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov

April 12, 2023
The Honorable Jim Wood, DDS
Chair, Assembly Health Committee
1020 N St., Room 390
Sacramento, CA 95814
RE: AB 412 (Soria) — Hospital Emergency Loan Program — SUPPORT Dear Assemblymember Wood:

As the City Manager of the City of Madera, I write to you in strong support of AB 412, which seeks to establish the Hospital Emergency Loan Program. This bill authorizes the State Treasurer’s Office to provide emergency loans through the California Health Facilities Financing Authority (CHFFA), for qualifying hospitals to prevent their closure or to assist with the reopening of a recently closed hospital.

As an ongoing effect of the COVID-19 pandemic, many small and rural hospitals are struggling to operate on diminished margins. A decrease in elective procedures combined with increased operating costs led to a decrease in hospital operating margins across the western United States by 69 percent since 2019, with 2022 having been the worst year of that period.

The closure of Madera Community Hospital (MCH), the lone general acute care hospital in the County of Madera, left tens of thousands of low-income residents with no other option than to travel nearly an hour to the nearest hospital in order to seek treatment. Hospitals in the neighboring counties of Fresno and Merced are inundated with the increased surge of patients seeking care.

With consideration of the state budget, this bill creates a dedicated program within the CHFFA to help financially distressed hospitals, which will include strong accountability measures to Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
ensure that any hospitals receiving loans from the program must develop a plan to regain financial viability and ultimately pay back the amount due.

For these reasons the City of Madera strongly supports AB 412.

Sincerely,
Arnoldo Rodriguez
City Manager
City of Madera

Facility Use Agreements with Madera Unified School District RECOMMENDATION:

Adopt a resolution authorizing the City Manager to execute no-fee Facility Use Agreements for City’s use of Madera Unified School District facilities SUMMARY:

From time to time, the City utilizes Madera Unified School District (MUSD) facilities for various uses such as youth sports practices or police department training. MUSD requires a Facility Use Agreement to reserve the room or space. The City is not charged a fee for use of the facilities, however MUSD does require the City to provide insurance and indemnification as part of the agreement. The requested action would authorize the City Manager to execute no-fee Facility Use Agreements with MUSD on the City’s behalf.

DISCUSSION:

The City and MUSD have a cooperative relationship, and from time-to-time, the City utilizes MUSD facilities in the provision of services. Examples include:
▪ Use of sports fields for T-Ball practice or other youth sports; ▪ Use of sports training rooms, such as the wrestling room for law enforcement training; ▪ Use of auditorium spaces for lecture-type training; and ▪ Use of school sites for law enforcement training such as “active shooter.” MUSD does not charge the City for use of these facilities, however they do require the City to enter into no-fee Facility Use Agreements. These agreements require the City to provide applicable insurance to MUSD for use of the space, similar to requirements the City has for those B-7
that utilize City facilities. Under the City’s Purchasing Ordinance, the City Manager is authorized to enter into agreements for goods or services up to $60,000 in value. While these are no-fee agreements, it can be argued that use of facilities are not necessarily a good or service. In order to facilitate the City’s timely reservation and use of these facilities, staff is recommending the City Council provide authority to the City Manager to execute these no-fee MUSD Facility Use Agreements on the City’s behalf. A sample agreement is provided as Exhibit A to the resolution contemplated with this report.

FINANCIAL IMPACT:

The City’s use of MUSD facilities does not have an associated fee, however the City could be liable for monetary damages should the activities cause any damage while using the facilities or if injury occurs.

ALTERNATIVES:

Council may direct staff to bring individual agreements to City Council for consideration of approval as activities occur.

ATTACHMENTS:

1. Resolution
a. Exhibit A: MUSD Facility Use Agreement
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE CITY MANAGER TO EXECUTE NO-FEE FACILITY USE

AGREEMENTS WITH MADERA UNIFIED SCHOOL DISTRICT
WHEREAS, the City of Madera (City) has a need to utilize Madera Unified School District (MUSD) facilities from time-to-time for various activities such as sports practices and training; and
WHEREAS, MUSD requires the City to complete and submit Facility Use Agreements to reserve the requested space or room; and
WHEREAS, MUSD allows the City access to their facilities for no fee but does require the City to provide insurance and indemnify MUSD; and
WHEREAS, to facilitate timely submission of Facility Use Agreements and the required insurance certifications, the City desires to provide authority to the City Manager to execute the agreements on behalf of the City.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Manager is authorized to execute no-fee Facility Use Agreements with Madera Unified School District on behalf of the City of Madera, a copy of which is attached hereto as Exhibit A and incorporated herein.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * ***
MADERA UNIFIED SCHOOL DISTRICT Approved: □ Yes □ No
1205 S. Madera Avenue, Madera, CA 93637 • Phone (559) 675-4548 • FAX (559) 675-4608

PERMIT APPLICATION FOR USE OF SCHOOL FACILITIES
Permit Applications must be completed two (2) weeks in advance and approved by the Facilities Planning Department.

Name of Applicant/Organization: ------------------------------------- Billing Address: _________________ City: _________ State: _____ Zip: _____ _ Email: ___________________________ Phone: __________________ _ Non-Profit □ Yes □ No Non-Profit ID: ____________________ _ School Site Requested: ____________ _ Facility/Rooms Requested: ________________ _ (Please list each room desired)
Will kitchen or Snack Bar be used □ Yes □ No Start Time: _____ AM/ PM End Time: _____ AM/ PM (Times should include arrival to departure time)
A District assigned Child Nutrition staff member will be assigned for kitchen use.

Type of Activity/Meeting: ___________________ Estimated Number Attending: _________ _ Donations Solicited : □ Yes □ No Admission/Registration Fees Charged: □ Yes □ No Single Date requested : _____________ _ Start Time: _____ AM/ PM End Time: _____ AM/ PM (Month/Day/Year) (Times should include arrival to departure time) Recurring Schedule - Start Date: __________ _ End Date: _____________ _ (Month/Day/Year) (Month/Day/Year)
Start Time: ______ AM/ PM End Time: ________ AM/ PM
(Times should include arrival to departure time)
□ Weekly □ Monthly: □ Mon □ Tues □ Wed □ Thur □ Fri □ Sat □ Sun Notes: ________________ _ Multiple Dates and Times:

Special Set-up Needs or Instructions (audio, video, tables, chairs, etc.):

Statement of Information -
The undersigned, as duly authorized representative for _____________________________ _ states that, to the best of his/her knowledge, the school property for use of which application is hereby made will not be used for the commission of any crime or any act which is prohibited by law.

The undersigned further declares that----------------~ the organization on whose behalf he/she is applying for the use of school facilities/property, upholds and defends the Constitution of the United States of America and the State of California.

The undersigned applying for the use of school facilities/property on behalf of any society , group or organization, shall be a member of such applicant group and have authorization from the applicant group to make request for such use.

It is further agreed, User will conform to all the "Rules and Regulations Governing the Use of School Facilities" as contained herein. (Page 2) Signature: ______________________ Date: ________________ _

DISTRICT USE ONLY
Facility Available □ Yes □ No Site Administrator: ____________________ Date: ________ _ Custodian: □ Open/Close □ Duration of Event Security: □ Yes □ No # of Officers ____ Times: ___________ _ Custodian: _____________________ _ Security: ____________________ _ Facility Director: __________________________ Date: ________________ _

RULES AND REGULATIONS GOVERNING THE USE OF MADERA UNIFIED SCHOOL DISTRICT FACILITIES

1. All school facilities are governed by Board Policy 1330.

2. Applications for the use of school facilities shall be made in writing at least fourteen (14) days prior to the proposed date of meeting or event. Applications must be signed by the person authorized to represent the group or organization, and must be filled out completely in order to be processed for approval. With the approval of the application, an authorized permit will be issued.

3. Organizations and groups will be assigned accommodations suitable to the size of the group. Permits will be issued for specific rooms or areas in school buildings and/or site. It shall be the responsibility of the organization or group to see that the remainder of the building or site is not entered. The User shall not use buildings, grounds, or other facilities for any activities other than those designated. Children must be kept under adult supervision at all times. Such items as microphones, projectors, blackboards, etc., are not furnished unless permission is obtained. All kitchen equipment is the property of the school district; kitchen equipment, utensils, etc., cannot be used for any other purpose. Cooking or the preparation of food by outside groups is prohibited unless approved by Facilities with proper permits, insurance, and assignment of Child Nutrition staff.

4. All permits will be issued for specific hours. At the conclusion of which time, the organization must leave the premises. No permit will be issued to extend later than 12:00a.m.

S. When a rental charge is made, it must be in conformance with the schedule adopted by the Governing School Board. This schedule is subject to change at the will of the Board. All fees shall be paid in advance. Permission for post-use billing can be approved by the Facilities Planning Department only.

6. No school furniture or apparatus may be removed or displaced by any person or organization, without permission from, and under the supervision of the Site Administrator. Any furniture or apparatus so displaced, must be replaced to the satisfaction of the Site Administrator by the party, parties, or organization responsible for the removal thereof before their departure from the school facility.

7. School property must be protected from damage or mistreatment and each group must be responsible for the condition in which they leave the school building. !n case school property is damaged. same shall be paid by the organization. its agents. officers. members. and/or employees which have use of the site.

8. It shall not be permitted, within the precincts of school property, use of alcohol, illegal drugs, expectorating on floors, profane language, quarreling, fighting, or gambling. Smoking is NOT permitted on school premises or in school buildings. The use of any tobacco products are prohibited by law. It shall be the responsibility of the organization to whom a permit has been granted, to ensure that there are no violations of this regulation. No candles or open flames of any kind are allowed in school facilities.

9. No permit will be issued for a longer period than one school year. At the expiration of all permits, written application must be made for renewal.

10. Permits for the use of school buildings at which there will be a discussion of civic/political problems, shall be open to all that desire to attend.

11. Should an organization need to cancel a permit, the office of Facilities Planning (SS9-675-4548) must be notified at least twenty-four (24) hours prior to the time for which the permit has been granted. If cancellation notice is not given at least twenty-four hours prior to the event, charges may be incurred. Failure to give such notice may result in the refusal or revocation offuture permits.

12. Permits will be granted for use of school buildings on holidays only on unusual occasions. Permits issued over a period of time for the use of school facilities and which fall upon a holiday are automatically cancelled on the particular day or evening of the holiday, unless previously arranged with the Facilities Planning Department. It will not be necessary to renew the permit for subsequent meetings.

13. Any regular school organization, whether day or continuation, evening or afternoon in any school facility, has the preferential right to the use of the rooms in such facility. No permit will granted which in any way interferes with the program of regular school work. Any meeting for which a permit has been granted must give way to the regular and/or special school activities.

14. It shall be the duty of the Site Administrator to see that there are no violations of these regulations on the part of any individual or group. All organizations or groups involving juveniles seeking to use school facilities must provide adequate adult sponsorships and supervision. The Site Administrator shall report to the Director of Facilities Planning, all violations of these regulations.

15. Permits may be revoked by the Site Administrator or the Director of Facilities Planning without previous notice whenever the use of the school or school facilities may interfere with regular school use or where there has been a violation of these regulations.

16. Any person applying for the use of school buildings, sites or other facilities on behalf of any society, group or organization, shall be a member of such applicant group and unless he/she is an officer of such group, must present written authorization from the applicant group to make request for such use.

17. The permit which is granted to any group or organization for the use of school buildings, sites or other facilities, shall not be assigned to any other group or organization without the prior written consent of the District. A Facilities Use Permit may not be assigned to any other group or organization without the written consent of the School District.

18. User shall comply will the applicable laws, regulations and ordinances, and shall secure any and all permits which may be required by any governmental agency having jurisdiction to require the same for the intended use of said property.

19. The School District shall have the right to enter the premises or any part or portion thereof for the purposes of inspection or for making such repairs or alterations as may be necessary for the preservation thereof in safe condition.

20. No painting or alterations shall be done to any part or portion of the building site or other facility by putting up or changing any partition(s), door(s), window(s). No nailing, boring, drilling, stapling to the walls; or screwing into the woodwork, masonry, metalwork, or plastering shall be done without the express written consent of the School District.

21. User agrees that it will not construct, place, or permit to be constructed or placed, signs, awnings, marquees, or other structures projecting from the exterior of the premises without School District's written consent thereto. __________ Initial ___________ Date
2 AGREEMENT TO INDEMNIFY AND PROVIDE INSURANCE
________________ (User) and Madera Unified School District have agreed that Madera Unified School District will permit ________________ (User) to use/occupy ____________ (Facility)at _____________ (Site) to ________________ (Describe Activity) from ________ _
to _______ _ In connection with this agreement, ____________ (User) and Madera Unified School District agree as follows:
_______________ (User) shall indemnify and hold harmless Madera Unified School District and its agents and employees, from any and all claims, lawsuits, loss, attorney fees, costs or expense of any kind resulting from any personal injury, death, property damage, economic loss and damage of any kind, caused by, arising out of or in any way connected with the use of the facility described above, regardless of the source or cause of such personal injury, property damage, death, economic loss or damage of any kind and regardless of whether such personal injury, property damage, death, economic loss or other damage be caused, in whole or in part, by the passive negligence, active negligence, gross negligence, reckless or fault of any kind by Madera Unified School District or any of its employees or agents.
______________ (User) shall also carry a commercial general liability insurance policy or its equivalent with a reputable insurance company with a minimum limit of liability not less than $2,000,000 per occurrence. Said liability insurance policy shall name Madera Unified School District and its employees as Additional Insureds on said policy. Such coverage shall be primary and non-contributory insurance and the limit of the liability available to Madera Unified School District shall be the full limits of the ____________ (User) insurance policy and shall not be limited, reduced, or restricted by any endorsement which limits the available limit of liability to the additional Insureds to the minimum amount required in a written contract. The Additional Insured coverage shall be provided using ISO forms CG 2010 and CG 2037 with an edition date of 07 04 or equivalent. The policy shall be endorsed to include a waiver of subrogation by User's insurer in favor of Madera Unified School District. This waiver shall be in the form of ISO CG 2404 05 09, CG 20 01 04 13, 461-0479 12 12, or equivalent. The policy shall provide that coverage shall not be cancelled, materially changed, or permitted to expire without a thirty (30) day prior written notice to Madera Unified School District. Failure to obtain and maintain the insurance required by this agreement on the part of _______________ (User) shall constitute a breach of this Agreement. _______________ (User) shall furnish a certificate of insurance regarding such coverage from its insurance company as proof of said liability coverage.

Date: ___________ _ Date: _____________ _
by _____________ _ by ______________ _
for Madera Unified School District for _____________ (User) By: ___________ _ By: ____________ _
(Print name and title) (Print name and title)
3 REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Adoption of updated City of Madera Full Time Salary Schedule RECOMMENDATION:

Adopt a resolution approving the revised City of Madera Full Time Salary Schedule reflecting a two percent cost-of-living adjustment for the City Manager job classification SUMMARY:

The City is required by Government Code Sections 36506 and 37206 and the California Code of Regulations, Title 2, §570.5 to publicly adopt its pay schedule. The City Council previously adopted a salary schedule for full time positions effective December 31, 2022. Among other adjustments, that schedule provided a two percent (2%) cost of living adjustment (COLA) to salary ranges assigned for all full-time positions except the job classification of City Manager. At its meeting on April 5, 2023, the Council approved a two percent (2%) COLA to apply to the position of City Manager effective December 31, 2022. The requested action is to approve the revised City of Madera Full Time Salary Schedule effective December 31, 2022, inclusive of this most recent change.

DISCUSSION:

In November 2022, Council took action to implement a two percent (2%) COLA to be effective the pay period beginning December 31, 2022, for all four bargaining units and unrepresented department heads. This same action also approved revised pay range assignments for certain positions represented by the General Bargaining Unit and Mid Management Employee Group. In December 2022, Council took action to also implement a 2% COLA for the position of City Clerk with the same effective date.

California Government Code §36506 and §37206 and California Code of Regulations, Title 2, §570.5 require the City to publicly adopt its pay schedule. At that time, staff prepared a City of B-8
Madera Full Time Salary Schedule that reflected the revised pay rates for each position after the COLA was applied and range assignments were adjusted.

At it’s April 5, 2023, meeting, the City Council approved an amendment to the City Manager’s employment agreement that provided a two percent (2%) COLA to be effective December 31, 2022, similar to other full-time employees. While the action was approved at that time, the City must publicly adopt a salary schedule to reflect the change. Staff has prepared a revised December 31, 2022, City of Madera Full Time Salary Schedule that now includes the COLA being applied to the job classification of City Manager. The consolidated Full Time Salary Schedule will be posted on the City’s website, if adopted.

FINANCIAL IMPACT:

The requested action is to adopt a consolidated public pay schedule; no new pay adjustments or increases are being requested besides those previously authorized by Council action.

ALTERNATIVES:

Council may direct staff to further modify the City’s salary schedule.

ATTACHMENTS:

1. Resolution adopting the City of Madera Full Time Salary Schedule a. Attachment A: City of Madera Full Time Salary Schedule effective December 31, 2022
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTING THE REVISED CITY OF MADERA FULL TIME SALARY SCHEDULE EFFECTIVE DECEMBER 31, 2022
WHEREAS, the City Council of the City of Madera previously adopted a salary scheduled for all full time job classifications providing a two percent (2%) cost of living adjustment and certain salary range modifications for full time employees; and WHEREAS, at that time, the cost of living adjustment was not applicable to the position of City Manager; and
WHEREAS, through approval of an amendment to the City Manager’s At-Will Employment Agreement at its meeting April 5, 2023, Council has expressed a desire to apply a two percent (2%) cost of living adjustment to the position of City Manager to be effective December 31, 2022; and
WHEREAS, in compliance with California Government Code §36506 and §37206 and California Code of Regulations, Title 2, §570.5, staff has prepared a consolidated City of Madera Full Time Salary Schedule effective December 31, 2022, to be considered for adoption.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. Effective December 31, 2022, the City of Madera Full Time Salary Schedule provided as Attachment A and incorporated herein is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * *

A B C D E F
City Clerk EXE 419 $2,707.96 $2,843.81 $2,985.65 $3,134.98 $3,291.80 $3,456.62 City Manager EXE 587 $6,259.97 $6,573.12 $6,901.75 $7,246.86 $7,608.95 $7,989.53 Accountant (Junior) GBU 282 $1,451.16 $1,523.77 $1,600.10 $1,680.13 $1,763.87 $1,852.38 Accounting Technician I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Accounting Technician II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Accounting Technician III GBU 300 $1,587.38 $1,666.88 $1,750.09 $1,837.54 $1,929.76 $2,026.22 Administrative Assistant GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43 Animal Control Officer GBU 290 $1,510.53 $1,585.79 $1,665.29 $1,748.50 $1,835.95 $1,927.64 Assistant Planner GBU 352 $2,057.49 $2,160.32 $2,268.44 $2,381.86 $2,501.11 $2,626.19 Building Permit Technician GBU 288 $1,495.15 $1,569.89 $1,648.33 $1,731.01 $1,817.40 $1,908.56 Combination Building Inspector GBU 348 $2,016.68 $2,117.92 $2,223.39 $2,334.69 $2,451.82 $2,574.25 Computer Technician GBU 344 $1,976.93 $2,076.04 $2,179.93 $2,288.58 $2,403.06 $2,523.37 Construction Inspector I GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 Construction Inspector II GBU 342 $1,957.32 $2,055.37 $2,158.20 $2,265.79 $2,379.21 $2,498.46 Deputy City Clerk GBU 311 $1,676.95 $1,760.69 $1,848.67 $1,941.42 $2,038.41 $2,140.18 Electrician II GBU 361 $2,151.84 $2,259.43 $2,372.85 $2,491.04 $2,615.59 $2,746.51 Electrician III GBU 381 $2,377.62 $2,496.87 $2,629.37 $2,752.34 $2,890.14 $3,034.83 Engineering Technician I GBU 302 $1,603.28 $1,683.84 $1,767.58 $1,856.09 $1,948.84 $2,046.36 Engineering Technician II GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 Engineering Technician III GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 Facilities Maintenance Technician GBU 289 $1,502.57 $1,577.84 $1,656.81 $1,739.49 $1,826.41 $1,918.10 Grants Specialist GBU 299 $1,579.43 $1,658.40 $1,741.61 $1,828.53 $1,920.22 $2,016.15 Industrial Electrical Technician GBU 381 $2,377.62 $2,496.87 $2,629.37 $2,752.34 $2,890.14 $3,034.83 Lead Electrician GBU 401 $2,627.25 $2,758.70 $2,896.50 $3,041.19 $3,193.30 $3,352.83 Maintenance Technician GBU 308 $1,652.04 $1,734.72 $1,821.64 $1,912.80 $2,008.20 $2,108.37 Mechanic I GBU 286 $1,480.31 $1,554.52 $1,632.43 $1,714.05 $1,799.38 $1,889.48 Mechanic II GBU 301 $1,595.33 $1,675.36 $1,759.10 $1,847.08 $1,939.30 $2,036.29 Mechanic III GBU 321 $1,762.81 $1,850.79 $1,943.54 $2,040.53 $2,142.83 $2,249.89 Neighborhood Outreach Assistant GBU 276 $1,408.23 $1,478.72 $1,552.93 $1,630.31 $1,711.93 $1,797.79 Neighborhood Outreach Coordinator GBU 306 $1,635.61 $1,717.76 $1,803.62 $1,893.72 $1,988.06 $2,087.70 Neighborhood Preservation Specialist I GBU 310 $1,668.47 $1,752.21 $1,839.66 $1,931.88 $2,028.34 $2,129.58 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 1 of 5 ends

Adopted 12/21/2022
Revised 4/19/2023
------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Neighborhood Preservation Specialist II GBU 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 Neighborhood Preservation Specialist III GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 Office Assistant I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Office Assistant II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Parks Leadworker GBU 323 $1,780.30 $1,869.34 $1,963.15 $2,061.20 $2,164.03 $2,272.15 Parks Worker I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Parks Worker II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Parks Worker III GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43 Payroll Specialist GBU 316 $1,719.35 $1,805.21 $1,895.84 $1,990.18 $2,089.82 $2,194.24 Plans Examiner GBU 360 $2,141.24 $2,248.30 $2,360.66 $2,478.85 $2,602.87 $2,732.73 Public Works Equipment Operator GBU 303 $1,611.23 $1,691.79 $1,776.59 $1,865.63 $1,958.91 $2,056.43 Public Works Maintenance Lead Worker GBU 323 $1,780.30 $1,869.34 $1,963.15 $2,061.20 $2,164.03 $2,272.15 Public Works Maintenance Worker I GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Public Works Maintenance Worker II GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Purchasing Assistant GBU 280 $1,436.85 $1,508.41 $1,584.20 $1,663.17 $1,746.38 $1,833.83 Recreation/Community Programs Coordinator GBU 313 $1,693.91 $1,778.71 $1,867.22 $1,961.03 $2,059.08 $2,161.91 Solid Waste/Recycling Assistant GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Solid Waste/Recycling Coordinator GBU 313 $1,693.91 $1,778.71 $1,867.22 $1,961.03 $2,059.08 $2,161.91 Water Conservation Customer Service Representative GBU 263 $1,320.25 $1,385.97 $1,455.40 $1,528.02 $1,604.34 $1,684.90 Water Conservation Specialist GBU 283 $1,458.58 $1,531.20 $1,608.05 $1,688.61 $1,772.88 $1,861.39 Water Quality Specialist I GBU 320 $1,753.80 $1,841.78 $1,934.00 $2,030.46 $2,132.23 $2,238.76 Water Quality Specialist II GBU 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 Water Quality Specialist In Training GBU 293 $1,532.79 $1,609.64 $1,690.20 $1,774.47 $1,863.51 $1,956.79 Water System Lead Worker GBU 365 $2,195.30 $2,305.01 $2,420.55 $2,541.39 $2,668.59 $2,802.16 Water System Technician GBU 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 Water System Worker I GBU 293 $1,532.79 $1,609.64 $1,690.20 $1,774.47 $1,863.51 $1,956.79 Water System Worker II GBU 320 $1,753.80 $1,841.78 $1,934.00 $2,030.46 $2,132.23 $2,238.76 Water System Worker III GBU 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $1,987.00 $2,086.11 $2,190.53 $2,300.24 $2,415.25 $2,536.09 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,195.30 $2,305.01 $2,420.55 $2,541.39 $2,668.59 $2,802.16 WWTP Lead Operator GBU 383 $2,401.47 $2,521.78 $2,647.92 $2,779.90 $2,919.29 $3,065.04 City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 2 of 5 ends

Adopted 12/21/2022
Revised 4/19/2023
------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
WWTP Mechanic GBU 375 $2,307.66 $2,423.20 $2,544.04 $2,671.24 $2,804.81 $2,945.26 WWTP Operator I GBU 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 WWTP Operator II GBU 344 $1,976.93 $2,076.04 $2,179.93 $2,288.58 $2,403.06 $2,523.37 WWTP Operator III GBU 364 $2,184.70 $2,293.88 $2,408.36 $2,528.67 $2,655.34 $2,787.85 WWTP Operator In Training GBU 301 $1,595.33 $1,675.36 $1,759.10 $1,847.08 $1,939.30 $2,036.29 Chief Building Official M 464 $3,526.64 $3,702.79 $3,887.77 $4,082.63 $4,286.32 $4,500.92 City Engineer M 512 $4,480.65 $4,704.61 $4,939.47 $5,186.81 $5,446.10 $5,718.38 Communications Manager M 456 $3,388.42 $3,557.81 $3,736.04 $3,922.58 $4,119.00 $4,324.77 Director of Community Development M 535 $5,025.21 $5,276.18 $5,540.15 $5,817.11 $6,108.09 $6,413.63 Director of Financial Services M 525 $4,780.47 $5,019.49 $5,270.47 $5,533.91 $5,810.87 $6,101.34 Director of Human Resources M 513 $4,503.00 $4,727.99 $4,964.41 $5,212.79 $5,473.12 $5,746.96 Director of Parks & Community Services M 509 $4,414.14 $4,634.46 $4,866.21 $5,109.39 $5,365.04 $5,633.16 Information Services Manager M 474 $3,706.94 $3,892.45 $4,086.78 $4,290.99 $4,505.59 $4,731.11 Planning Manager M 476 $3,743.84 $3,931.42 $4,127.83 $4,334.12 $4,550.80 $4,778.39 Police Chief M 554 $5,524.56 $5,801.00 $6,090.94 $6,395.44 $6,715.00 $7,050.68 Public Works Operations Director M 508 $4,391.80 $4,611.60 $4,842.31 $5,084.45 $5,338.54 $5,605.10 Crime Analysis Technician MPOA 306 $1,635.61 $1,717.76 $1,803.62 $1,893.72 $1,988.06 $2,087.70 Police Corporal MPOA 383 $2,401.47 $2,521.78 $2,647.92 $2,779.90 $2,919.29 $3,065.04 Police Officer I MPOA 363 $2,173.57 $2,282.22 $2,396.17 $2,515.95 $2,642.09 $2,774.07 Police Officer II MPOA 373 $2,284.87 $2,398.82 $2,519.13 $2,644.74 $2,777.25 $2,916.11 Police Officer Trainee MPOA 333 $1,871.46 $1,965.27 $2,063.32 $2,166.68 $2,274.80 $2,388.75 Police Sergeant MPOA 426 $2,976.00 $3,124.93 $3,281.28 $3,445.06 $3,617.31 $3,798.04 Property & Evidence Officer MPOA 296 $1,556.11 $1,634.02 $1,715.64 $1,801.50 $1,891.60 $1,985.94 Public Safety Dispatcher MPOA 294 $1,540.74 $1,617.59 $1,698.68 $1,783.48 $1,872.52 $1,966.33 Records Clerk MPOA 270 $1,366.89 $1,435.26 $1,506.81 $1,582.61 $1,661.58 $1,744.79 City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 3 of 5 ends

Adopted 12/21/2022
Revised 4/19/2023
------
A B C D E F F + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56 Police Auxiliary Services Supervisor LEMM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Police Commander LEMM 504 $4,391.12 $4,611.08 $4,841.63 $5,083.31 $5,337.72 $5,604.31 Police Lieutenant LEMM 487 $4,034.43 $4,235.83 $4,447.83 $4,670.44 $4,903.64 $5,149.03 Police Office Supervisor LEMM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Accountant I MM 322 $1,771.82 $1,860.33 $1,953.08 $2,050.60 $2,153.43 $2,261.02 $2,317.54 $2,374.07 $2,430.59 $2,487.12 Accountant II MM 362 $2,162.97 $2,271.09 $2,384.51 $2,503.76 $2,628.84 $2,760.29 $2,829.29 $2,898.30 $2,967.31 $3,036.31 Administrative Analyst I MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Administrative Analyst II MM 386 $2,438.04 $2,559.94 $2,687.67 $2,822.30 $2,963.28 $3,111.15 $3,188.93 $3,266.71 $3,344.49 $3,422.27 Assistant Engineer MM 392 $2,511.71 $2,637.32 $2,769.30 $2,907.63 $3,053.38 $3,206.02 $3,286.17 $3,366.32 $3,446.47 $3,526.63 Associate Civil Engineer MM 420 $2,888.55 $3,032.71 $3,184.29 $3,343.83 $3,510.78 $3,686.21 $3,778.37 $3,870.52 $3,962.68 $4,054.83 Associate Planner MM 368 $2,228.69 $2,339.99 $2,457.12 $2,579.55 $2,708.87 $2,844.03 $2,915.13 $2,986.23 $3,057.33 $3,128.43 Communications Specialist MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Deputy City Engineer MM 467 $3,651.23 $3,834.08 $4,025.42 $4,226.82 $4,438.29 $4,659.84 $4,776.33 $4,892.83 $5,009.32 $5,125.82 Electrical and Facilities Operations Manager MM 421 $2,902.86 $3,048.08 $3,200.19 $3,360.26 $3,528.27 $3,704.76 $3,797.38 $3,890.00 $3,982.62 $4,075.24 Engineering Project Manager MM 419 $2,873.71 $3,017.87 $3,168.39 $3,326.86 $3,493.29 $3,668.19 $3,759.90 $3,851.60 $3,943.31 $4,035.01 Executive Secretary MM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56 Executive Secretary to City Administrator MM 330 $1,843.90 $1,936.12 $2,032.58 $2,134.35 $2,240.88 $2,353.24 $2,412.07 $2,470.90 $2,529.73 $2,588.56 Financial Services Manager MM 446 $3,288.17 $3,452.48 $3,625.26 $3,806.52 $3,996.80 $4,196.61 $4,301.52 $4,406.44 $4,511.35 $4,616.27 Fleet Operations Manager MM 404 $2,667.00 $2,800.04 $2,939.96 $3,087.30 $3,241.53 $3,403.72 $3,488.81 $3,573.90 $3,658.99 $3,744.09 Grant Administrator MM 446 $3,288.17 $3,452.48 $3,625.26 $3,806.52 $3,996.80 $4,196.61 $4,301.52 $4,406.44 $4,511.35 $4,616.27 Grant Analyst MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Human Resources Technician MM 290 $1,510.53 $1,585.79 $1,665.29 $1,748.50 $1,835.95 $1,927.64 $1,975.83 $2,024.02 $2,072.22 $2,120.41 Human Resources Technician II MM 310 $1,668.47 $1,752.21 $1,839.66 $1,931.88 $2,028.34 $2,129.58 $2,182.81 $2,236.05 $2,289.29 $2,342.53 Neighborhood Preservation Supervisor MM 380 $2,365.96 $2,484.15 $2,608.17 $2,739.09 $2,875.83 $3,019.46 $3,094.95 $3,170.43 $3,245.92 $3,321.41 Network Administrator MM 389 $2,474.61 $2,598.10 $2,727.96 $2,864.70 $3,007.80 $3,158.32 $3,237.28 $3,316.24 $3,395.20 $3,474.15 Park Planning Manager MM 426 $2,976.00 $3,124.93 $3,281.28 $3,445.06 $3,617.31 $3,798.04 $3,892.99 $3,987.94 $4,082.90 $4,177.85 Parks Manager MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36 Parks Supervisor MM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Procurement Services Manager MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Program Manager-Grants MM 366 $2,206.43 $2,316.67 $2,432.74 $2,554.11 $2,681.84 $2,815.94 $2,886.33 $2,956.73 $3,027.13 $3,097.53 Recreation/Community Programs Manager MM 390 $2,486.80 $2,611.35 $2,741.74 $2,879.01 $3,022.64 $3,174.22 $3,253.58 $3,332.93 $3,412.29 $3,491.64 Recreation/Community Programs Supervisor MM 353 $2,068.09 $2,171.45 $2,279.57 $2,393.52 $2,513.30 $2,638.91 $2,704.89 $2,770.86 $2,836.83 $2,902.80 Redevelopment Agency Secretary MM 342 $1,957.32 $2,055.37 $2,158.20 $2,265.79 $2,379.21 $2,498.46 $2,560.92 $2,623.38 $2,685.85 $2,748.31 Redevelopment Manager MM 427 $2,990.84 $3,140.30 $3,297.71 $3,462.55 $3,635.33 $3,817.12 $3,912.55 $4,007.98 $4,103.41 $4,198.83 Safety Officer MM 358 $2,120.03 $2,226.04 $2,337.34 $2,454.47 $2,576.90 $2,705.69 $2,773.34 $2,840.98 $2,908.62 $2,976.26 Senior Civil Engineer MM 439 $3,175.28 $3,334.29 $3,500.71 $3,676.14 $3,859.52 $4,052.45 $4,153.76 $4,255.07 $4,356.38 $4,457.69 Senior Planner MM 429 $3,021.05 $3,172.10 $3,330.58 $3,497.00 $3,671.90 $3,855.28 $3,951.67 $4,048.05 $4,144.43 $4,240.81 Solid Waste Manager MM 353 $2,068.09 $2,171.45 $2,279.57 $2,393.52 $2,513.30 $2,638.91 $2,704.89 $2,770.86 $2,836.83 $2,902.80 Streets & Storm Drainage Ops. Manager MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36 Streets & Storm Drainage Supervisor MM 350 $2,037.35 $2,139.12 $2,246.18 $2,358.01 $2,476.20 $2,599.69 $2,664.69 $2,729.68 $2,794.67 $2,859.66 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 4 of 5 ends

Adopted 12/21/2022
Revised 4/19/2023
--------------------
Job Title B/U Range A B C D E F F + 2.5% F + 5% F + 7.5% F + 10% Bi-Weekly Pay Rate
Tyler Munis Implementation Project Manager MM 408 $2,720.53 $2,856.75 $2,999.32 $3,149.31 $3,306.72 $3,472.09 $3,558.89 $3,645.69 $3,732.49 $3,819.30 Utility Billing Supervisor MM 334 $1,881.00 $1,974.81 $2,073.92 $2,177.28 $2,286.46 $2,400.41 $2,460.42 $2,520.43 $2,580.44 $2,640.45 Waste Water Treatment Plant Manager MM 459 $3,508.66 $3,684.09 $3,868.00 $4,061.46 $4,264.45 $4,478.04 $4,589.99 $4,701.95 $4,813.90 $4,925.85 Wastewater Collection System Supervisor MM 346 $1,997.07 $2,096.71 $2,201.66 $2,311.90 $2,427.44 $2,548.81 $2,612.53 $2,676.25 $2,739.97 $2,803.69 Water & Sewer Operations Manager MM 423 $2,932.01 $3,078.29 $3,232.52 $3,394.18 $3,563.78 $3,741.86 $3,835.41 $3,928.96 $4,022.50 $4,116.05 Water Meter & Conservation Supervisor MM 340 $1,938.24 $2,034.70 $2,136.46 $2,243.53 $2,355.89 $2,473.55 $2,535.39 $2,597.23 $2,659.07 $2,720.91 Water System Supervisor MM 385 $2,425.85 $2,546.69 $2,674.42 $2,807.99 $2,948.44 $3,095.78 $3,173.18 $3,250.57 $3,327.96 $3,405.36 City of Madera Full Time Salary Schedule
Effective 12/31/2022

Page 5 of 5 ends

Adopted 12/21/2022
Revised 4/19/2023
--------------------

REPORT TO THE CITY COUNCIL
Approved by:

Council Meeting of: April 19, 2023
_________________________________ Agenda Number: _____________ Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Second Reading and Adoption of an Ordinance Repealing Outdated Section 10-3.419 of the Madera Municipal Code, Telecommunications, Towers, Antennas and Structures (OTA 2022-02) RECOMMENDATION:

Waive the Full Reading and Adopt a Regulatory Ordinance (i) Repealing Section 10-3.419 of Title X, Chapter 3 of the Madera Municipal Code Relating to Telecommunications Towers, Antennas and Structures and (ii) finding the Ordinance is not a project subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, and alternatively, exempt from CEQA under CEQA Guidelines Section 15061(b)(3) (Common Sense).

SUMMARY:

Adoption or amendment of an ordinance requires two readings (actions) by the City Council: introduction and adoption. Following a public hearing at its April 5, 2023 regular meeting, the Madera City Council introduced and waived the full reading of the proposed ordinance. This is the second reading.

This is a housekeeping ordinance as a result of the City Council’s (Council) adoption of a comprehensive ordinance and a policy regarding wireless facilities on October 19, 2022. The Planning Commission (Commission) and staff are recommending the Council to hold a public hearing and introduce for the first reading by title only the full reading of regulatory ordinance repealing outdated Section 10-3.419 of Title X, Chapter 3 of the Madera Municipal Code (MMC) (OTA 2022-02). On February 21, 2023, the Commission adopted Planning Commission Resolution No. 1946 recommending that Council adopt an ordinance repealing Section 10-3.419 and find the ordinance not a project to CEQA (refer to Attachment 1).

BACKGROUND:

On October 19, 2022, the Madera City Council adopted Ordinance No. 995 C.S. adding Chapter 9 of Title X to the Madera Municipal Code (MMC) allowing for new regulations for wireless facilities on private property and Resolution No. 22-174 adopting a policy (Administrative Policy No. AP-69) for small wireless facilities in the public rights-of-way (refer to Attachments 1 and 2). The purpose of the new regulations B-9
2 and policies were to bring the MMC in line with recent Federal and State case law pertinent to wireless facilities and to replace MMC Section 10-3.419 (refer to Attachment 3) which had become out of step with Federal and State law. Chapter 9 lists preferred and discouraged locations to prioritize locations where wireless projects can be approved. Complementing Chapter 9, Administrative Policy No. AP-69 established location standards for wireless facilities in the public rights-of-way.

When Chapter 9 of Title X was adopted by the City Council, the City Council during its public hearing for the ordinance text amendment (OTA 2022-01) was informed that the text amendment was necessitated by changes in State and Federal Law regarding the regulation of Wireless Facilities. Specifically, a new ordinance regulating new Wireless Facilities on private property was needed to make the City code consistent with State and Federal Law and a new policy regulating Wireless projects in the Public Rightsof-way was also legally necessary and was drafted. The addition of Chapter 9 to the MMC and adoption of Administrative Policy No. AP-69 necessitates the repeal of Section 10-3.419 of the MMC to avoid duplicative and obsolete regulations.

ENVIRONMENTAL REVIEW:

Staff performed a preliminary environmental assessment in accordance with CEQA and determined that an ordinance repealing Section 10-3.419 of the MMC is not a “project” subject to CEQA pursuant to Section 15378. Alternatively, if the ordinance was a “project” subject to CEQA, it would be exempt from CEQA under CEQA Guidelines Section 15061(b)(3) the General Rule of Exception of the CEQA Guidelines.

Further, none of the exceptions under Section 15300.2 of the CEQA Guidelines are applicable.

PLANNING COMMISSION REVIEW:

The Commission held a public hearing on February 21, 2023 to consider the repeal of Section 10-3.419 of Title X, Chapter 3 of the MMC. On a 7-0 vote, the Commission adopted Resolution No. 1946 recommending Council adopt an Ordinance repealing Section 10-3.419 of the MMC and to find the Ordinance to repeal Section 10-3.419 of the MMC is not a project subject to CEQA.

PUBLIC NOTICE:

Public notification consisted of publishing a notice in the local newspaper (Madera Tribune) and by posting the agenda, with the agenda items listed, at least 72 hours prior to the meeting.

FINANCIAL IMPACT:

Cost associated with the ordinance to repeal Section 10-3.419 of the MMC included various staff time, City Attorney fees and public noticing.

ALTERNATIVES:

As an alternative, the Council may elect to:

1. Move to refer the item back to staff or continue the public hearing to a future Council meeting at a date certain with direction to staff to return with an updated staff report and/or ordinance.

2. Provide staff with other alternative directives.

ATTACHMENTS:

1. Planning Commission Resolution No. 1946

2. Proposed Ordinance
ATTACHMENT 1
Planning Commission Resolution No. 1946
Recommending City Council Adopt an Ordinance Repealing
Section 10-3.419 of Title X of the Madera Municipal Code Related to Telecommunication Towers, Antennas and Structures and Find the Ordinance is Not a Project Subject to CEQA Pursuant to CEQA Guidelines Section 15378 and Alternatively, Exempt from CEQA Under CEQA Guidelines Section 15061(B)(3) (Common Sense) RESOLUTION NO. 1946

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MADERA RECOMMENDING THE CITY COUNCIL ADOPT AN ORDINANCE REPEALING SECTION 10-

3.419 OF TITLE X OF THE MADERA MUNICIPAL CODE RELATING TO

TELECOMMUNICATION TOWERS, ANTENNAS AND STRUCTURES AND FIND THE

ORDINANCE IS NOT A PROJECT SUBJECT TO CEQA PURSUANT TO CEQA GUIDELINES SECTION 15378, AND ALTERNATIVELY, EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTION 15061(8}(3) (COMMON SENSE)
WHEREAS, pursuant to the California Constitution, Article XI, section 7; California Government Code Section 37100 and other applicable law, the City Council of the City of Madera ("City Council") may make and enforce within its limits all local, police, sanitary and other ordinances, resolutions and other regulations not in conflict with general laws; and
WHEREAS, On October 19, 2022, the City Council adopted Ordinance No. 995 C.S., which added Chapter 9 to Title X of the Madera Municipal Code, and brought the Madera Municipal Code in line with recent Federal and State law pertinent to wireless facilities; and WHEREAS, the adoption of Ordinance No. 995 C.S. necessitates the repeal of Section 10-3.419 of the Madera Municipal Code to avoid duplicative and obsolete regulations; and WHEREAS, the City performed a preliminary environmental assessment in accordance with the California Environmental Quality Act (CEQA) and determined that an ordinance repealing Section 10-3.419 is not a "project" subject to CEQA per CEQA Guidelines Section 15378, and alternatively, if the ordinance was a "project" subject to CEQA, it would be exempt from CEQA under CEQA Guidelines Section 15061(b)(3); and
WHEREAS, on February 21, 2023, the Planning Comn:,ission held a duly noticed public hearing, and evaluated the information in the record, and considered testimony at the public hearing; and WHEREAS, the Planning Commission now desires to recommend that the City Council adopt an ordinance repealing Section 10-3.419 of the Madera Municipal Code related to telecommunication towers, antennas, and structures.

NOW, THEREFORE BE IT RESOLVED, by the Planning Commission of the City of Madera as follows:

1. Recitals. The Planning Commission finds that: (a) the facts set forth in the recitals in this Resolution are true and correct and incorporated by reference; and (b) the recitals constitute findings in this matter and, together with the staff report, other written reports, public testimony and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in this Resolution.

2. CEQA Recommendation. The Planning Commission recommends that the City Council find that the ordinance does not qualify as a "project" subject to California Environmental Quality Act ("CEQA") Guidelines§ 15378 and California Public Resources Code§ 21065 because repealing Section 10-

3.419 is a ministerial action that has no potential for resulting in either a direct or physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Alternatively, if this action qualified as a "project", it would be exempt pursuant to CEQA Guidelines § 15061(b)(3) (Common Sense) because there is no possibility that the project will have a significant impact on the Commissioner's Rohi Zazcharia, Bobby Sheikh, Balwinder Singh, Saim Mohammad, Jose Eduardo Chavez, Vice Chairperson Ramon Lopez, Chairperson Robert Gran Jr.

None
None
None
physical environment. Further, none of the exceptions under Section 15300.2 of the CEQA Guidelines are applicable to this project.

3. Recommendation to Adopt the Ordinance. The Planning Commission recommends that the City Council adopt an ordinance repealing Section 10-3.419.

4. Effective Date. This Resolution shall become effective immediately.

Passed and adopted by the Planning Commission of the City of Madera this 21st day of February 2023, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:
~ ..... Gary Conte, AICP
Planning Manager
Robert Gran Jr.

Planning Commission C
Attest:

ATTACHMENT 2
City Council Ordinance
Repeal of Section 10-3.419 of Title X, Chapter 3
Telecommunication Towers, Antennas and Structures
ORDINANCE _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA REPEALING SECTION 10-3.419 OF TITLE X, CHAPTER 3 OF THE MADERA MUNICIPAL CODE

RELATING TO TELECOMMUNICATION TOWERS, ANTENNAS AND STRUCTURES

AND FINDING THE ORDINANCE IS NOT A PROJECT SUBJECT TO CEQA PURSUANT TO CEQA GUIDELINES SECTION 15378, AND ALTERNATIVELY IS EXEMPT FROM CEQA UNDER CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE) THE CITY COUNCIL OF THE CITY OF MADERA ORDAINS AS FOLLOWS:

SECTION 1. Section 10-3.419 Of Title X, Chapter 3 of the Madera Municipal Code Relating To Telecommunication Towers, Antennas And Structures is repealed.

SECTION 2. CEQA. The City Council finds that the Ordinance does not qualify as a “project” subject to California Environmental Quality Act (“CEQA”) Guidelines Section 15378 and California Public Resources Code Section 21065 because repealing Section 10-3.419 is a ministerial action that has no potential for resulting in either a direct or physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

Alternatively, if this action qualified as a “project”, it would be exempt pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense) because there is no possibility that the project will have a significant impact on the physical environment. Further, none of the exceptions under Section 15300.2 of the CEQA Guidelines are applicable to this project.

SECTION 3. Effective Date. This Ordinance shall become effective thirty (30) days after adoption.

SECTION 5. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law. * * * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

California Automated Permit Processing (CalAPP) Program Grant Application RECOMMENDATION:

Adopt Resolution Authorizing Submission of the Grant Application to the California Energy Commission
SUMMARY:

Governor Gavin Newsom signed the Solar Access Act (SB 379) in September of 2022. This Act requires cities and counties to automate their permitting process for residential rooftop and energy storage systems by adopting SolarAPP+ or a functionally equivalent software. Cities and counties with more than 50,000 residents must adopt SolarAPP+ by September 30, 2023.

The California Energy Commission released a grant program tailored to local jurisdictions looking to adopt an automated permitting system for residential solar energy. Through the California Automated Permit Processing Program (CalAPP) the City can qualify for up to $60,000 based on population. The application for the grant is due May 1, 2023.

DISCUSSION:

The City intends to submit an application to the Energy Commission for the California Automated Permit Processing (CalAPP) Program. The CalAPP Program is intended to achieve the following:
 Expedite the solar permitting process.
 Reduce the time and resources needed to review and approve small residential solar installations.
 Reduce the amount of paper plans to be stored and scanned.

B-10
 Once effective, the law will reduce the costs and speed up the process of installing solar panels and batteries, allowing more homeowners to make the investment than ever before.

FINANCIAL IMPACT:

There is no negative financial impact as the City woud be eligible to receive up to $60,000.

ALTERNATIVES:

Council may elect to not approve the California Automated Permit Processing (CalAPP) Program grant submission for the Expedited Solar Permitting.

Failure to approve application submission will result in the City forfeiting this grant opportunity as the grant is due May 1, 2023. If not approved, the City will be forced to implement another kind of automated permitting system or technology to comply with specific requirements listed in the CEC’s CalAPP program description and as required by the Solar Access Act (SB 379).

ATTACHMENTS:

1. Resolution Authorizing Submission of Application(s) for the California Automated Permit Processing (CalAPP) Program Grant
ATTACHMENT 1
Resolution Authorizing Submission of Application(s) for the California Automated Permit Processing (CalAPP) Program Grant RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA AUTHORIZING SUBMISSION OF THE APPLICATION(S) FOR THE CALIFORNIA AUTOMATED PERMIT PROCESSING (CalAPP) PROGRAM GRANT
WHEREAS, Governor Gavin Newsom signed the Solar Access Act (SB 379) requiring cities and counties to automate their permitting process for residential rooftop solar and energy storage systems by adopting SolarAPP+ or functionally equivalent software; and WHEREAS, the California Energy Commission (CEC) has released a grant program tailored to local jurisdictions looking to adopt an automated permitting system for residential solar energy systems; and
WHEREAS, through the California Automated Permit Processing Program (CalAPP) the City of Madera can qualify for up to $60,000 based on population; and WHEREAS, said procedures established by the California Energy Commission require submission of application no later than May 1, 2023 and adoption of the Program by September 30, 2023; and
WHEREAS, the undersigned affirms that their agency will be the “Implementing Agency” for the project if funded with California Automated Permit Processing Program (CalAPP) funds and they are the Community Development Director, Chief Building Official or other officer authorized by their governing board with the authority to commit the agency’s resources and funds. They are also affirming that the statements contained in this application package are true and complete to the best of their knowledge; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Madera hereby:

APPROVES THE FILING OF AN APPLICATION FOR THE CALIFORNIA AUTOMATED PERMIT PROCESSING (CalAPP) PROGRAM; AND

1. Certifies that the Applicant has reviewed, understands, and agrees to the general provisions contained in the Program Guidelines; and

2. Delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

3. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
*******

Adoption of the 2022 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes.

RECOMMENDATION:

Conduct a public hearing, waive full reading, and introduce an Ordinance of the City Council of the City of Madera adopting the 2022 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes, including Appendix P of the California Building Code and Appendix Z of the California Residential Code, by repealing Chapter 1 of Title IX, and adding Chapter 1 of Title IX of the Madera Municipal Code Ordinance, with the associated CEQA findings.

SUMMARY:

Every three years, the California Building Standards Commission ("Commission") reviews and modifies the California Building Codes, which consist of the California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes. The 2022 editions were published July 1, 2022, and local jurisdictions have 180 days in which to adopt the 2022 edition of the Codes. The proposed ordinance would update the Municipal Code to specifically incorporate these Codes to help ensure the community's safety.

DISCUSSION:

The 2022 California Building Standards Code adopts the 2022 Codes, which incorporate by reference necessary California amendments to the 2021 International Building Code, 2020 National Electrical Code, 2020 Uniform Mechanical Code, 2020 Uniform Plumbing Code, and 2021 International Residential Code, and is mandated by the California Building Standards Commission for statewide adoption and enforcement. The City of Madera has the authority to make necessary modifications to the Codes.

C-1
The following California codes go into effect on January 1, 2023:
 Building Standards Administrative Rules
 Building Code
 Residential Building Code
 Electrical Code
 Mechanical Code
 Plumbing Code
 Energy Code
 Green Building Code
 Referenced Standards Code
 Historical Building Code
 Existing Building Code
Adopting the 2022 California Building Codes ensures compliance with existing standards adopted by the State. Local amendments are limited to those determined to be essential to administer responsibilities in daily operations effectively and to maintain previous amendments approved by Council.

Appendices to the respective State codes are not mandatory unless specifically referenced in the adopting ordinance.

Appendix P of The California Building Code, proposed for local adoption, is applicable to emergency housing and emergency housing facilities. Appendix P includes provisions for use of emergency sleeping cabins, emergency transportable housing units, membrane structures and tents constructed and/or assembled in accordance with the appendix to be occupied only during declaration of state of emergency, local emergency or shelter crisis. Buildings and structures constructed in accordance with the California Building Standards Code, used as emergency housing, shall be permitted to be permanently occupied. Additionally, Appendix P includes provisions allowing existing residential and nonresidential buildings or structures to be permitted to be used as emergency housing and emergency housing facilities provided such buildings or structures comply with the building code provisions and/or other regulations in effect at the time of original construction and/or alteration. Existing buildings or structures used as emergency housing shall not become or continue to be substandard buildings, as determined by the enforcing agency.

Appendix Z of the Residential Building Code, proposed for local adoption, is intended to be an optional alternative compliance path for residential projects to comply with the energy conservation code-commercial provisions. Appendix Z draws on existing requirements outlined in the Energy Conservation Code-Commercial Provisions. Additional minimum performance requirements for building thermal energy performance and airtightness testing have been set to ensure new construction achieves a high degree of energy conservation.

Finally, the adoption of these codes is exempt pursuant to California Environmental Quality Act (CEQA) Guidelines section 15061(b)(3) as there is not a reasonable possibility that the amendments may have a significant adverse impact on the environment.

FINANCIAL IMPACT:

None.

ACTIONS FOLLOWING APPROVAL:

If necessary, the City Clerk and Building Official will cause the local amendments and findings to be refiled with the California Building Standards Commission.

ALTERNATIVES:

Local jurisdictions are required to adopt the California Building Standards Code within 180 days after Title 24 of the California Code of Regulations (CCR) is published.

As an alternative to staff’s recommendation, the Council may elect to adopt the California Building Standards Codes with local amendments deemed necessary to address local climatic, geological, topographical, or environmental conditions for CALGreen; and/or, without inclusion of the staff recommended appendices; and/or, with inclusion of additional appendices.

ATTACHMENTS:

1. Proposed Ordinance adopting 2022 California Building Standards Codes.

ATTACHMENT 1
Proposed Ordinance Adopting California Building Standards Codes ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE 2022 CALIFORNIA BUILDING, PLUMBING, MECHANICAL, ELECTRICAL, FIRE,

RESIDENTIAL, ENERGY, AND GREEN BUILDING STANDARDS CODES, INCLUDING

APPENDIX P OF THE CALIFORNIA BUILDING CODE AND APPENDIX Z OF THE CALIFORNIA RESIDENTIAL CODE, BY REPEALING CHAPTER 1 OF TITLE IX, AND ADDING CHAPTER 1 OF TITLE IX OF THE MADERA MUNICIPAL CODE.

WHEREAS, the California Building Standards Commission (CBSC) is an independent commission within the State Consumer Services Agency responsible for reviewing, adopting, and publishing building standards for the State of California; and WHEREAS, every three years, the CBSC adopts a compilation of building regulations referred to as the California Building Standards Code (California Code of Regulations, Title 24), which cities and counties are then mandated to adopt; and WHEREAS, local governments or jurisdictions can modify the code to add more restrictive provisions based on their specific local geologic, climatic, and topographic conditions to protect their communities; and
WHEREAS, the City provided notice of the City Council hearing as required by law; and WHEREAS, the City Council now desires to adopt the codes as set forth herein.

NOW THEREFORE, the City Council of the City of Madera ordains as follows:

SECTION 1. Chapter 1 (Building Regulations) of Title IX of the Madera Municipal Code is repealed in its entirety.

SECTION 2. Title IX of the Madera Municipal Code is amended to add Chapter 1 (Building Regulations) as follows:
9-1.01 Adoption of Building Regulations
Pursuant to Cal. Gov't Code § 50022.1 through 50022.6, the texts of those certain publications of the International Code Council, and the National Fire Protection Association, together with parts of the appendices thereto, the 2022 California Building Code, based on the 2021 International Building Code, the 2022 California Mechanical Code, based on the 2021 Uniform Mechanical Code, the 2022 California Fire Code, based on the 2022 International Fire Code, the 2022 California Plumbing Code, based on the 2022 Uniform Plumbing Code, the 2022 California Residential Code based on the 2021 International Residential Code, the 2022 California Electrical Code, based on the 2020 National Electrical Code, the 2022 California Energy Code, the 2022 California Existing Building Code based on the 2021 International Existing Building Code, the 2022 California Green Building Standards, (CALGreen) Code, as published by the California Building Standards Commission, are all hereby adopted as the rules, regulations and standards within this city as to all matters therein contained except as otherwise provided by this chapter. The applicable requirements of the adopted appendices to such codes shall be enforceable to the same extent as if contained in the body of such code of said regulations as the equivalent to a referenced standard. One copy of said regulations are and shall be at all times kept on file with the office of the chief enforcement officer (Building Official) in accordance with Government Code Section 50022.6.

Notwithstanding the forgoing, including Section 109.2 of Division II Scope and Administration, of the California Building Code 2022 edition, fees for permits, plan review, investigation, and re-inspection shall be as follows:
(A) Permit Fees. The fee for each permit shall be set forth in the fee schedule established by resolution of the City Council. The determination of value or valuation under any of the provisions of this code shall be made by the Building Official, who is the Director of the Department of Building and Safety for the city, or the designee of the Director of Building and Safety. The value to be used in computing the building permit and building plan review shall be the total value of all construction work for which the permit is issued, as well as all finished work, painting, roofing. electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent equipment whether donated, purchased or provided by self.
(B) Plan Review Fees. When submittal documents are required, a plan review fee shall be paid at the time of submitting the documents for plan review. Said plan review fee shall be set forth in the fee schedule established by resolution of the City Council. The plan review fees specified in this subsection are separate fees from the permit fees specified above and are in addition to the permit fees. When submittal documents are incomplete or changed so as to require additional plan review, an additional plan review fee shall be charged as set forth in the fee schedule established by resolution of the City Council. (C) Investigation Fees. An investigation fee in addition to the permit fee shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be set forth in the fee schedule established by resolution of the City Council. The payment of such investigation fee shall not exempt any person from compliance with all other provision of this code, nor from any penalty prescribed by law. (D) Re-inspection Fees. A re-inspection fee may be assessed for each inspection or reinspection when such portion of work for which inspection is called is not complete or when corrections called for are not made. This section is not to be interpreted as requiring re-inspection fees the first time a job is rejected for failure to comply with the requirements of this code, but as controlling the practice of calling for inspections before the job is ready for such inspection or re-inspection. Re-inspection fees may be assessed when the inspection record card is not posted or otherwise available to the inspector, for failure to provide access on the date for this inspection is requested, or for deviating from plans requiring the approval of the Building Official. To obtain a re-inspection, the applicant shall file an application therefor in writing on a form furnished for that purpose and pay the re-inspection fee as set forth in the fees schedule established by resolution of the City Council. In instances where re-inspection fees have been assessed, no additional inspection of the work will be performed until the required fees have been paid.
9-1.02 Adoption of California Building Code
For the purpose of regulating the erection, construction, enlargement, alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, height, area, and maintenance of buildings and structures in the City, the 2022 California Building Code (CBC), excluding Chapter 29 Plumbing systems, and including Appendix P Emergency Housing, as promulgated by the California Building Standards Commission which incorporates the 2021 edition of the International Building Code with California amendments, is hereby adopted by reference thereto as if fully set forth in this Chapter, save and except such portions as are deleted, modified, or amended by the provisions of this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail.
9-1.03 Adoption of the California Plumbing Code.

For the purpose of regulating plumbing systems, the 2022 California Plumbing Code (CPC) promulgated by the California Building Standards Commission, which incorporates the adoption of the 2021 edition of the Uniform Plumbing Code, excluding Table 104.5, is hereby adopted by reference thereto as if fully set forth in this Chapter, save and except for portions as are deleted, modified, or amended by the provisions of this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail. 9-1.04 Adoption of California Mechanical Code.

For the purpose of regulating mechanical systems, the 2022 California Mechanical Code (CMC) promulgated by the California Building Standards Commission, which incorporates the adoption of the 2021 edition of the Uniform Mechanical Code, excluding Table 104.5, is hereby adopted by reference thereto as if fully set forth in this Chapter, save and except for portions as are deleted, modified, or amended by the provisions of this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail. 9-1.05 Adoption of California Electrical Code.

For the purpose of regulating electrical systems, the 2022 California Electrical Code (CEC) promulgated by the California Building Standards Commission, which incorporates the adoption of the 2020 edition of the National Electrical Code, is hereby adopted by reference thereto as if fully set forth in this Chapter, save and except such portions as are deleted, modified, or amended by the provisions of this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail.
9-1.06 Adoption of California Fire Code.

For the purpose of regulating fire protection systems, the 2022 California Fire Code (CFC) promulgated by the California Building Standards Commission, which incorporates the adoption of the 2021 edition of the International Fire Code, is hereby adopted by reference thereto as if fully set forth in this Chapter, save and except such portions as are deleted, modified, or amended by the provisions of this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail.
9-1.07 [Reserved]
9-1.08 [Reserved]
9-1.09 Adoption of the California Residential Code.

For the purpose of regulating one and two-family dwellings, the 2022 California Residential Code (CRC) promulgated by the California Building Standards Commission, and including Appendix Z Net-Zero Energy Compliance Path, which incorporates the adoption of the 2021 edition of the International Residential Code, is hereby adopted by reference thereto as if fully set forth in this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail.
9-1.10 Adoption of the California Energy Code.

For the purpose of regulating energy conservation standards for all residential and non-residential buildings, the 2022 California Energy Code promulgated by the California Building Standards Commission is hereby adopted by reference thereto as if fully set forth in this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail. 9-1.11 Adoption of the California Green Building Standards Code.

For the purpose of regulating residential and non-residential buildings, the 2022 California Green Building Standards Code (CALGreen Code) promulgated by the California Building Standards Commission is hereby adopted by reference thereto as if fully set forth in this Chapter. Any changes made by the California Building Standards Commission applicable to the City, including new editions, shall be deemed incorporated herein. If any conflicts between this Code and any other City, State or Federal Code should arise, the most restrictive Code providing the highest level of safety as determined by the Building Official shall prevail.

SECTION 3. CEQA. The City Council finds that the update of the Madera City Municipal Code is exempt pursuant to California Environmental Quality Act (CEQA) Guidelines section 15061(b)(3) as there is not a reasonable possibility that the amendments may have a significant adverse impact on the environment as i) California law mandates that on January 1, 2023, all portions of the 2022 California Code of Regulations Title 24 will be effective within the City regardless of whether the City takes any action, which regulations thereby serves as a baseline for the purposes of CEQA; and ii) no local amendments are being proposed to said regulations which would result in a significant, adverse impact to the environment given the environmental baseline. As such, no further analysis is required under CEQA.

SECTION 4. Severability Clause. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Madera hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact any one or more sections, subsections, clauses, or phrases be declared invalid.

SECTION 5. Effective Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage. All ordinances and parts of ordinances in conflict herewith are hereby repealed.

SECTION 6. Posting. Within fifteen (15) days after its adoption, the City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted once in a newspaper of general circulation in accordance with Government Code Section 36933 as required by law.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________
Agenda Number: ___________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

McNally Park amenities and play equipment purchases
RECOMMENDATION:

Adopt a Resolution approving a cooperative purchase agreement with Superior International Industries for McNally Park amenities and play equipment in the amount of $213,123.18 SUMMARY:

On March 24, 2023, the City received two statements in response to a request for quotes under the cooperative agreements process for McNally Park amenities and play equipment. If approved, the existing play equipment would be removed and replaced with new equipment. It is anticipated that the project would be completed by TBD; however, supply chain issues may prolong the delivery of equipment.

Funding for the park amenities and play equipment is made possible by the Community Development Block Grant (CDBG) FY 2022/23 allocation of $609,307.

DISCUSSION:

On June 15, 2022, Council approved two tentative allocations for the City, each in the amount of $25,000. The total allocation for CDBG FY 2022/23 Capital Projects/Public Improvements was $659,307. During the July 20, 2022, Council meeting, staff updated the allocation request to include the McNally Park Project request for the remaining eligible balance of $609,307. Staff explained that the Block Grant Commission was also aware and in support of said allocation. On July 20, 2022, Council approved all recommended capital/public improvement projects. The McNally Park Project was incorporated into the 2022-2023 Annual Action Plan.

D-1
On February 15, 2023, Council approved a Resolution approving the City’s allocation of CDBG funds towards McNally Park in the amount of $609,307, as this had yet to be formally approved by Council.

On March 6, 2023, the City released a request for quotes using the cooperative agreement process on CompareCoops.com, a site that caters to vendors that exclusively have cooperative contracts.

A cooperative contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of a competitive bidding process and that the competitive bidding process used and all terms and conditions are substantially the same as the City’s competitive bidding process and terms and conditions, and if the competitive bidding process and terms and conditions contain a clause allowing piggybacking by other public agencies.

On December 21, 2022, Council approved Ordinance 996 C.S. amending the City’s municipal code, adding Title II Section 4 Purchasing Procedures. This ordinance allows the City to utilize cooperative purchasing procedures through the City Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process from any supplier who offers the goods or services at the same or better price, terms, and conditions as the supplier previously offered to another public agency as the lowest bidder pursuant to the competitive bidding or proposal process required by that other public agency.

In some instances, this method provides the most efficient method of purchase or the best cost savings for the quantities or type of goods or services being utilized. These contracts are also encouraged when applicable for operational proficiencies and to minimize staff processing time when the goods or services being procured have limited availability.

After reviewing the available purchase options for the park amenities and play equipment, considering the need to expend a significant amount of CDBG funds available by June 30, 2023, staff determined that using a cooperative purchase agreement represented the most advantageous purchasing strategy. Not utilizing a cooperative purchase agreement would have substantially extended the procurement process and lead times. Staff will also note that park amenities and play equipment supplies have been severely impacted by industry-wide volatility of steel prices, in addition to extended lead times due to nationwide transportation and labor delays.

Quote solicitations ended on March 24, 2023, with two quotes received. After review and further assessment, only one bid showed bidder responsibility and responsiveness. The other bid was considered incomplete, as it did not provide a quote for all items identified in the quote request.

Superior International Industries submitted a complete quote and all supporting documentation as requested. The Superior International Industries quote totals $213,123.18 and includes the purchasing of park amenities and play equipment. This will allow staff to replace outdated amenities at the park, providing McNally Park with much-needed improvements and upgrades that include:
▪ Replacement of all new benches
▪ Replacement of all new trash bins
▪ Replacement of all new picnic tables
▪ Replacement of all new BBQ grills
▪ Replacement of all new ADA and pet water fountains
▪ Replacement of all new playground equipment for ages 2-5 ▪ Replacement of all new playground equipment for ages 5-12 Superior International Industries is a customer-focused company with decades of industry experience and a collection of premium recreational products. They have been in business for over 30 years, serving the parks and recreation, hospitality, education, religious, housing, and sports/athletic markets.

FINANCIAL IMPACT:

Purchases under the recommended cooperative purchase agreement will be made from Parks & Community Services Department, #10206100-7030 Facilities and Improvements funds. Sufficient funding is available in the FY 22/23 budget.

ALTERNATIVES:

1. Council may reject approval of utilizing the cooperative purchase agreement and request staff follow a different procurement method.

2. Council may request additional information to be brought forth at the next Council meeting for further consideration.

ATTACHMENTS:

1. Resolution Approving a Cooperative Purchase Agreement with Superior International Industries for McNally Park Amenities and Play Equipment in the Amount of $213,123.18

2. Superior International Industries Cooperative Purchasing Agreement Documentation ATTACHMENT 1
Resolution Approving a Cooperative Purchase Agreement with Superior International Industries for McNally Park Amenities and Play Equipment in the Amount of $213,123.18 RESOLUTION NO. 23-______

RESOLUTION APPROVING A COOPERATIVE PURCHASE AGREEMENT WITH

SUPERIOR INTERNATIONAL INDUSTRIES FOR MCNALLY PARK AMENITIES AND PLAY EQUIPMENT IN THE AMOUNT OF $213,123.18
WHEREAS, Title II Section 4 Purchasing Procedures allows the City to utilize cooperative purchasing procedures through the Purchasing Manager to purchase supplies, equipment, or services; and
WHEREAS, in some instances, this method provides for the most efficient method of purchase or best cost savings for the quantities or type of goods or services that are being utilized; and
WHEREAS, the City was awarded $609,307 in Community Development Block Grant (CDBG) FY 22/23 funding; and
WHEREAS, funding is to be utilized to rehabilitate McNally Park amenities and play equipment; and
WHEREAS, after reviewing the available purchase options for these supplies, staff has determined that using a cooperative purchase agreement represents the most advantageous purchasing strategy; and
WHEREAS, the City would like to utilize a cooperative purchase agreement with Superior International Industries for McNally Park amenities and play equipment in the amount of $213,123.18
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The cooperative purchasing agreement with Superior International Industries of $213,123.18 is hereby approved.

3. The City Manager, or his or her designee, is authorized to execute the agreement and any and all documents necessary and appropriate to carry out the intent of this Resolution on behalf of the City.

4. This resolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 2:

Superior International Industries Cooperative Purchasing Agreement Documentation H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Superior International Industries - Public Services - 20-01358

Page 1 of 4 ends

SPECIAL PROVISIONS
Incorporated by attachment, as part of the whole agreement, H-GAC and the Contractor do, hereby agree to the Special Provisions as follows:

ARTICLE 1: BIDS/PROPOSALS INCORPORATED
In addition to the whole Agreement, the following documents listed in order of priority are incorporated into the Agreement by reference: Bid/Proposal Specifications and Contractor’s Response to the Bid/Proposal.

ARTICLE 2: END USER AGREEMENTS (“EUA”)
H-GAC acknowledges that the END USER may choose to enter into an End User Agreement (“EUA) with the Contractor through this Agreement, and that the term of the EUA may exceed the term of the current H-GAC Agreement. H-GAC’s acknowledgement is not an endorsement or approval of the End User Agreement’s terms and conditions. Contractor agrees not to offer, agree to or accept from the END USER, any terms or conditions that conflict with those in Contractor’s Agreement with H-GAC. Contractor affirms that termination of its Agreement with H-GAC for any reason shall not result in the termination of any underlying EUA, which shall in each instance, continue pursuant to the EUA’s stated terms and duration. Pursuant to the terms of this Agreement, termination of this Agreement will disallow the Contractor from entering into any new EUA with END USERS. Applicable H-GAC order processing charges will be due and payable to H-GAC on any EUAs, surviving termination of this Agreement between H-GAC and Contractor.

ARTICLE 3: MOST FAVORED CUSTOMER CLAUSE
Contractor shall provide its most favorable pricing and terms to H-GAC. If at any time during this Agreement, Contractor develops a regularly followed standard procedure of entering into agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, Contractor shall notify H-GAC within ten (10) business days thereafter, and this Agreement shall be deemed to be automatically retroactively amended, to the effective date of Contractor’s most favorable past agreement with another entity. Contractor shall provide the same prices, warranties, benefits, or terms to H-GAC and its END USER as provided in its most favorable past agreement.

H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If Contractor claims that a more favorable price, warranty, benefit, or term that was charged or offered to another entity during the term of this Agreement, does not constitute more favorable treatment, than Contractor shall, within ten (10) business days, notify H-GAC in writing, setting forth the detailed reasons Contractor believes the aforesaid offer is not in fact most favored treatment.

H-GAC, after due consideration of Contractor’s written explanation, may decline to accept such explanation and thereupon this Agreement between H-GAC and Contractor shall be automatically amended, effective retroactively, to the effective date of the most favored agreement, to provide the same prices, warranties, DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 2 of 4 ends

benefits, or terms to H-GAC and the END USER.

EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a bidder, Proposer or contractor, which are not within bidder's/proposer’s control [example; a manufacturer's bid concession], or to any prices offered to the Federal Government and its agencies.

ARTICLE 4: PARTY LIABILITY
Contractor’s total liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to the price of the particular products/services sold hereunder.

Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted.

Contractor accepts liability to repay, and shall repay upon demand to END USER, any amounts determined by H-GAC, its independent auditors, or any state or federal agency, to have been paid in violation of the terms of this Agreement.

ARTICLE 5: GOVERNING LAW & VENUE
Contractor and H-GAC agree that Contractor will make every reasonable effort to resolve disputes with the END USER in accord with the law and venue rules of the state of purchase. Contractor shall immediately notify HGAC of such disputes.

ARTICLE 6: SALES AND ORDER PROCESSING CHARGE
Contractor shall sell its products to END USERS based on the pricing and terms of this Agreement. H-GAC will invoice Contractor for the applicable order processing charge when H-GAC receives notification of an END USER order. Contractor shall remit to H-GAC the full amount of the applicable order processing charge, after delivery of any product or service and subsequent END USER acceptance. Payment of the Order Processing Charge shall be remitted from Contractor to H-GAC, within thirty (30) calendar days or ten (10) business days after receipt of an END USER’s payment, whichever comes first, notwithstanding Contractor’s receipt of invoice. For sales made by Contractor based on this Agreement, including sales to entities without Interlocal Agreements, Contractor shall pay the applicable order processing charges to H-GAC. Further, Contractor agrees to encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal Agreement. H-GAC reserves the right to take appropriate actions including, but not limited to, Agreement termination if Contractor fails to promptly remit the appropriate order processing charge to H-GAC. In no event shall H-GAC have any liability to Contractor for any goods or services an END USER procures from Contractor. At all times, Contractor shall remain liable to pay to H-GAC any order processing charges on any portion of the Agreement actually performed, and for which compensation was received by Contractor.

ARTICLE 7: LIQUIDATED DAMAGES
Contractor and H-GAC agree that Contractor shall cooperate with the END USER at the time an END USER purchase order is placed, to determine terms for any liquidated damages.

ARTICLE 8: INSURANCE
Unless otherwise stipulated in Section B of the Bid/Proposal Specifications, Contractor must have the following insurance and coverage minimums:
a. General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 3 of 4 ends

Aggregate limit of at least two times the Single Occurrence limit.

Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B of the Bid/Proposal Specifications.

Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as art of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC. b. Insurance coverage shall be in effect for the length of any contract made pursuant to the Bid/Proposal, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period.
c. Original Insurance Certificates must be furnished to H-GAC on request, showing Contractor as the insured and showing coverage and limits for the insurances listed above. d. If any Product(s) or Service(s) will be provided by parties other than Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party. e. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

ARTICLE 9: PERFORMANCE AND PAYMENT BONDS FOR INDIVIDUAL ORDERS H-GAC’s contractual requirements DO NOT include a Performance & Payment Bond (PPB); therefore, Contractor shall offer pricing that reflects this cost savings. Contractor shall remain prepared to offer a PPB to cover any order if so requested by the END USER. Contractor shall quote a price to END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business (10) days of receipt of END USER's purchase order.

ARTICLE 10: CHANGE OF STATUS
Contractor shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee status, Motor Vehicle license status, or name. Contractor shall offer written guidance to advise H-GAC if this Agreement shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Agreement.

ARTICLE 11: TEXAS MOTOR VEHICLE BOARD LICENSING
All that deal in motor vehicles shall maintain current licenses that are required by the Texas Motor Vehicle Commission Code. If at any time during this Agreement term, any required Contractor license is denied, revoked, or not renewed, Contractor shall be in default of this Agreement, unless the Texas Motor Vehicle DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 4 of 4 ends

Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request.

DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2 H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Superior International Industries - Public Services - -ID: 5892 20-01358

Page 1 of 7 ends

GENERAL PROVISIONS
This Agreement is made and entered into, by and between the Houston-Galveston Area Council hereinafter referred to as H-GAC having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and Superior International Industries, hereinafter referred to as the Contractor, having its principal place of business at 1050 Columbia Drive, Carrollton, GA 30117.

WITNESSETH:

WHEREAS, H-GAC hereby engages the Contractor to perform certain services in accordance with the specifications of the Agreement; and
WHEREAS, the Contractor has agreed to perform such services in accordance with the specifications of the Agreement;
NOW, THEREFORE, H-GAC and the Contractor do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITY
The Contractor warrants and assures H-GAC that it possesses adequate legal authority to enter into this Agreement. The Contractor's governing body, where applicable, has authorized the signatory official(s) to enter into this Agreement and bind the Contractor to the terms of this Agreement and any subsequent amendments hereto.

ARTICLE 2: APPLICABLE LAWS
The Contractor agrees to conduct all activities under this Agreement in accordance with all applicable rules, regulations, directives, standards, ordinances, and laws, in effect or promulgated during the term of this Agreement, including without limitation, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish H-GAC with satisfactory proof of its compliance therewith.

ARTICLE 3: INDEPENDENT CONTRACTOR
The execution of this Agreement and the rendering of services prescribed by this Agreement do not change the independent status of H-GAC or the Contractor. No provision of this Agreement or act of HGAC in performance of the Agreement shall be construed as making the Contractor the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of the Contractor are subject to the exclusive control and supervision of the Contractor. The Contractor is solely responsible for employee related disputes and discrepancies, including employee payrolls and any claims arising therefrom.

ARTICLE 4: WHOLE AGREEMENT
The General Provisions, Special Provisions, and Attachments, as provided herein, constitute the complete Agreement (“Agreement”) between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. Except as otherwise provided herein, this Agreement cannot be modified without written consent of the parties.

ARTICLE 5: SCOPE OF SERVICES
DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 2 of 7 ends

The services to be performed by the Contractor are outlined in an Attachment to this Agreement.

ARTICLE 6: PERFORMANCE PERIOD
This Agreement shall be performed during the period which begins Nov 01 2020 and ends Oct 31 2022.

All services under this Agreement must be rendered within this performance period, unless directly specified under a written change or extension provisioned under Article 14, which shall be fully executed by both parties to this Agreement.

ARTICLE 7: PAYMENT OR FUNDING
Payment provisions under this Agreement are outlined in the Special Provisions.

ARTICLE 8: REPORTING REQUIREMENTS
If the Contractor fails to submit to H-GAC in a timely and satisfactory manner any report required by this Agreement, or otherwise fails to satisfactorily render performances hereunder, H-GAC may terminate this agreement with notice as identified in Article 15 of these General Provisions. H-GAC has final determination of the adequacy of performance and reporting by Contractor. Termination of this agreement for failure to perform may affect Contractor’s ability to participate in future opportunities with H-GAC. The Contractor's failure to timely submit any report may also be considered cause for termination of this Agreement.

Any additional reporting requirements shall be set forth in the Special Provisions of this Agreement.

ARTICLE 9: INSURANCE
Contractor shall maintain insurance coverage for work performed or services rendered under this Agreement as outlined and defined in the attached Special Provisions.

ARTICLE 10: SUBCONTRACTS and ASSIGNMENTS
Except as may be set forth in the Special Provisions, the Contractor agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose of this Agreement or any right, title, obligation or interest it may have therein to any third party without prior written approval of H-GAC. The Contractor acknowledges that H-GAC is not liable to any subcontractor or assignee of the Contractor. The Contractor shall ensure that the performance rendered under all subcontracts shall result in compliance with all the terms and provisions of this Agreement as if the performance rendered was rendered by the Contractor. Contractor shall give all required notices, and comply with all laws and regulations applicable to furnishing and performance of the work. Except where otherwise expressly required by applicable law or regulation, H-GAC shall not be responsible for monitoring Contractor's compliance, or that of Contractor’s subcontractors, with any laws or regulations.

ARTICLE 11: AUDIT
Notwithstanding any other audit requirement, H-GAC reserves the right to conduct or cause to be conducted an independent audit of any transaction under this Agreement, such audit may be performed by the H-GAC local government audit staff, a certified public accountant firm, or other auditors designated by H-GAC and will be conducted in accordance with applicable professional standards and practices. The Contractor understands and agrees that the Contractor shall be liable to the H-GAC for any findings that result in monetary obligations to H-GAC.

ARTICLE 12: EXAMINATION OF RECORDS
The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Agreement.

H-GAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 3 of 7 ends

off the premises by authorized representatives of its own or any public accounting firm selected by HGAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges.

The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party agreements.

ARTICLE 13: RETENTION OF RECORDS
The Contractor and its subcontractors shall maintain all records pertinent to this Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.

ARTICLE 14: CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement, which are required by changes in federal or state law or by regulations, are automatically incorporated without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

B. To ensure the legal and effective performance of this Agreement, both parties agree that any amendment that affects the performance under this Agreement must be mutually agreed upon and that all such amendments must be in writing. After a period of no less than 30 days subsequent to written notice, unless sooner implementation is required by law, such amendments shall have the effect of qualifying the terms of this Agreement and shall be binding upon the parties as if written herein.

ARTICLE 15: TERMINATION PROCEDURES
The Contractor acknowledges that this Agreement may be terminated for Convenience or Default.

A. Convenience
H-GAC may terminate this Agreement at any time, in whole or in part, with or without cause, whenever H-GAC determines that for any reason such termination is in the best interest of HGAC, by providing written notice by certified mail to the Contractor. Upon receipt of notice of termination, all services hereunder of the Contractor and its employees and subcontractors shall cease to the extent specified in the notice of termination.

The Contractor may cancel or terminate this Agreement upon submission of thirty (30) days written notice, presented to H-GAC via certified mail. The Contractor may not give notice of cancellation after it has received notice of default from H-GAC.

B. Default
DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 4 of 7 ends

H-GAC may, by written notice of default to the Contractor, terminate the whole or any part of the Agreement, in any one of the following circumstances:
(1) lf the Contractor fails to perform the services herein specified within the time specified herein or any extension thereof; or
(2) If the Contractor fails to perform any of the other provisions of this Agreement for any reason whatsoever, or so fails to make progress or otherwise violates the Agreements that completion of services herein specified within the Agreement term is significantly endangered, and in either of these two instances does not cure such failure within a period often (10) days (or such longer period of time as may be authorized by H-GAC in writing) after receiving written notice by certified mail of default from H-GAC.

ARTICLE 16: SEVERABILITY
H-GAC and Contractor agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.

ARTICLE 17: FORCE MAJEURE
To the extent that either party to this Agreement shall be wholly or partially prevented from the performance of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of force majeure shall rest solely with H-GAC.

ARTICLE 18: CONFLICT OF INTEREST
No officer, member or employee of the Contractor or subcontractor, no member of the governing body of the Contractor, and no other public officials of the Contractor who exercise any functions or responsibilities in the review or Contractor approval of this Agreement, shall participate in any decision relating to this Agreement which affects his or her personal interest, or shall have any personal or pecuniary interest, direct or indirect, in this Agreement.

ARTICLE 19: FEDERAL COMPLIANCE
Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. Additionally, for work to be performed under the Agreement or subcontract thereof, including procurement of materials or leases of equipment, Contractor shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations. These may include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.), (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in any specific statute(s) DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 5 of 7 ends

applicable to any Federal funding for this Agreement; (k) the requirements of any other nondiscrimination statute(s) which may apply to this Agreement; (l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15; (m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a-7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-332), as set forth in Department of Labor Regulations at 20 CPR 5.5a; (n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

ARTICLE 20: CRIMINAL PROVISIONS AND SANCTIONS
The Contractor agrees to perform the Agreement in conformance with safeguards against fraud and abuse as set forth by the H-GAC, the State of Texas, and the acts and regulations of any related state or federal agency. The Contractor agrees to promptly notify H-GAC of any actual or suspected fraud, abuse, or other criminal activity through the filing of a written report within twenty-four (24) hours of knowledge thereof. Contractor shall notify H-GAC of any accident or incident requiring medical attention arising from its activities under this Agreement within twenty-four (24) hours of such occurrence. Theft or willful damage to property on loan to the Contractor from H-GAC, if any, shall be reported to local law enforcement agencies and H-GAC within two (2) hours of discovery of any such act.

The Contractor further agrees to cooperate fully with H-GAC, local law enforcement agencies, the State of Texas, the Federal Bureau of Investigation and any other duly authorized investigative unit, in carrying out a full investigation of all such incidents.

The Contractor shall notify H-GAC of the threat of lawsuit or of any actual suit filed against the Contractor pertaining to this Agreement or which would adversely affect the Contractor’s ability to perform services under this Agreement.

ARTICLE 21: INDEMNIFICATION AND RECOVERY
H-GAC’s liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law.

Contractor agrees, to the extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agents, officials, employees and indemnities from any and all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgements, and liens arising as a result of Contractor’s negligent act or omission under this Agreement. Contractor shall notifiy H-GAC of the threat of lawsuit or of any actual suit filed against Contractor relating to this Agreement.

ARTICLE 22: LIMITATION OF CONTRACTOR’S LIABILITY
Except as specified in any separate writing between the Contractor and an END USER, Contractor’s total liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but excluding its obligation to indemnify H-GAC, is limited to the price of the particular products/services sold hereunder, and Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted. In no event will Contractor be liable for any loss of use, loss of time, inconvenience, commercial loss, loss of profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law.

Contractor understands and agrees that it shall be liable to repay and shall repay upon demand to DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 6 of 7 ends

END USER any amounts determined by H-GAC, its independent auditors, or any agency of State or Federal government to have been paid in violation of the terms of this Agreement.

ARTICLE 23: TITLES NOT RESTRICTIVE
The titles assigned to the various Articles of this Agreement are for convenience only. Titles shall not be considered restrictive of the subject matter of any Article, or part of this Agreement.

ARTICLE 24: JOINT WORK PRODUCT
This Agreement is the joint work product of H-GAC and the Contractor. This Agreement has been negotiated by H-GAC and the Contractor and their respective counsel and shall be fairly interpreted in accordance with its terms and, in the event of any ambiguities, no inferences shall be drawn against any party.

ARTICLE 25: DISPUTES
All disputes concerning questions of fact or of law arising under this Agreement, which are not addressed within the Whole Agreement as defined pursuant to Article 4 hereof, shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to the Contractor. The decision of the Executive Director or his designee shall be final and conclusive unless, within thirty (30) days from the date of receipt of such notice, the Contractor requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the Agreement and in accordance with H- GAC's final decision.

ARTICLE 26: CHOICE OF LAW: VENUE
This Agreement shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with the Agreement shall lie exclusively in Harris County, Texas. Disputes between END USER and Contractor are to be resolved in accordance with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 27: ORDER OF PRIORITY
In the case of any conflict between or within this Agreement, the following order of priority shall be utilized: 1) General Provisions, 2) Special Provisions, 3) Scope of Work, and, 4) Other Attachments.

DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2

Page 7 of 7 ends

SIGNATURES:

H-GAC and the Contractor have read, agreed, and executed the whole Agreement as of the date first written above, as accepted by:

Superior International Industries
Signature $docusign:SignHere::Customer1
Name Jonathan Hardesty
Title General Manager
Date $docusign:DateSigned::Customer1
H-GAC
Signature $docusign:SignHere::InternalSigner
Name Chuck Wemple
Title Executive Director
Date $docusign:DateSigned::InternalSigner
DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2 12/7/2020
12/11/2020
uSigned by:
~ .. allz.a,. //.,~,leJ'Jj
AD70D5427961431..
[
DocuSigned by:
8~5D61423 ...

Page 1 of 1 ends

Attachment A
Superior International Industries
Parks & Recreation Equipment
Contract No. PR11-20
Applicable items are the catalogs listed in the table below, as was any pricing documents included in the awardee’s bid response.

Product
Code Manufacturer Description Catalog Discount
PR11-20A58
Superior International
Industries/ Superior
Recreational Products
2020 SII Catalogs (Play Components, Grounds for
Play, Open Market; Superior Playgrounds, Superior
Shade, Superior Site Amenities, Superior FX, and
Superior Bleachers lines)

10.00%
DocuSign Envelope ID: 470497C7-0921-4DAB-AB53-1B3630E474C2 Contract Attachment A

Page 1 of 1 ends

Attachment-A
Vendor: Superior International Industries, Inc.

Contract: PR11-20A58: Parks & Recreation Equipment
Applicable items are the catalog listed in the table below, as well as any pricing documents included in the awardee’s bid response.

HGAC
Product
Code
Manufacturer Description Discount
PR11-20A58
Superior International
Industries/ Superior
Recreational Products
2023 SII Catalogs (Child Works
Components, Grounds For Play,
Superior Playgrounds, Superior Shade,
Superior Site Amenities, Superior
Bleachers, Quick Ship & Surfacing
Products)

12.00.%
Contract Amendment No. 1
Revised 6.1.18
AMENDMENT No. 1 to CONTRACT No. PR11-20
For
Parks & Recreation Equipment
Between

HOUSTON-GALVESTON AREA COUNCIL
And
Superior International Industries
THIS AMENDMENT modifies the above referenced Contract as follows:

This contract is extended through October 31, 2023 Midnight CT.

Unless otherwise noted, this amendment goes into effect on the date signed by H-GAC. All other terms and conditions of this Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized representatives.

Signed for Houston-Galveston Area Council, ____________________________________ Houston, Texas Chuck Wemple, Executive Director
Date: _______________________________
Signed for: Superior International Industries ____________________________________ Printed Name & Title: ____________________________________ Date: _______________________________
DocuSign Envelope ID: 4630734C-6A58-4FF0-9C50-1FC494FBA569 Jonathan Hardesty
10/26/2022
VP & General MGR
11/1/2022
[
DocuSigned by:
8~ 5D61423 .. .
~
DocuSigned by:
~ .. a\i'Z,,, .. /h,vtklvy
AD70D5427961431 ...

Superior Recreational Products Quote
1050 Columbia Dr.

Carrollton, GA 30117 QUO0259612

1.800.327.8774
superiorrecreation.com
CREATED: 3/22/2023
EXPIRES: 4/21/2023
Thank you for the opportunity to quote your upcoming project! If you have any questions, please contact our Customer Service Department at

1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In the event of any inconsistencies in regards to terms, the terms stated on this quote shall control.

PREPARED BY: Bridget Templeman

Page 1 of 4 ends

play. relax. live.

PROJECT NAME NOTES
McNally Park ***HGAC PR11-20***

BILL TO SHIP TO TERMS
City of Madera CA
825 S A St
Madera CA 93638
City of Madera CA
825 S A St
Madera CA 93638
Prepaid

QTY ITEM UNIT PRICE EXTENDED PRICE
Comment - ***HGAC PR11-20***
1 Custom Playground Design - PS3-70693
Custom Playground Design ***FOR PLAYGROUND STRUCTURE
NUMBERS ONLY***
$22,011.84 $22,011.84
1 Custom Playground Design - PS3-70645
Custom Playground Design ***FOR PLAYGROUND STRUCTURE
NUMBERS ONLY***
$23,833.54 $23,833.54
1 TFR3501XX - Arch Swing Frame w/ hangers - 3.5" 1 Bay $2,072.00 $2,072.00 1 TFR3501XX - Arch Swing Frame w/ hangers - 3.5" 1 Bay $2,072.00 $2,072.00 4 90015108XX - Belt Seat Bay - 8' $206.00 $824.00
Subtotal. $50,813.38
HGAC Discount - HGAC 12% Discount -12% ($6,097.61)
Subtotal. $44,715.77
Steel Playground Special Discount -
Temporary 18.5 Surcharge to Adhere to HGAC Contract Agreement $8,272.42 $8,272.42
Subtotal. $52,988.19
1 Freight: Freight Out Billable and Handling - Freight: Freight Out Billable and Handling
Freight for Equipment
$7,190.00 $7,190.00
SUP~R~OR
1050 Columbia Dr.

Carrollton, GA 30117 QUO0259612

1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In the event of any inconsistencies in regards to terms, the terms stated on this quote shall control.

PREPARED BY: Bridget Templeman

Page 2 of 4 ends

play. relax. live.

QTY ITEM UNIT PRICE EXTENDED PRICE
Subtotal. $7,190.00
13 T6ARPEDS-RC-GRY - 6' RICHMOND SERIES RECYCLED GRAY

MULTI-PEDESTAL TABLE - IN GROUND
$2,148.00 $27,924.00
1 BSW-0007XX - TL Water - GRM45-PF Water Fountain-Steel Green PC w/ ADA and Pet Fountain
$4,537.00 $4,537.00
1 BSW-0007XX - TL Water - GRM45-PF Water Fountain-Steel Green PC w/ ADA and Pet Fountain
$4,537.00 $4,537.00
HGAC Discount - HGAC 12% Discount -12%
Steel Playground Special Discount -
Temporary 22% Surcharge to adhere to HGAC Contract Agreement $7,302.98 $7,302.98
Subtotal. $40,498.34
1 Freight: Freight Out Billable and Handling - Freight: Freight Out Billable and Handling
Freight for SIte Amenities
$4,451.00 $4,451.00
Subtotal. $4,451.00
7 EQ: By Others - Equipment provided for by others
Outdoor Double Grill
30x20x10 Inground Mount
Color: Black
$700.00 $4,900.00
12 EQ: By Others - Equipment provided for by others
H-2293 Thermoplastic trash can 32 gallon funnel lid
Color: Black
$553.00 $6,636.00
4 B6ARSM-RC-GRY - 6' RICHMOND SERIES RECYCLED GRAY

BENCH W/O BACK - SURFACE MOUNT
$724.00 $2896.00
Subtotal. $39,894.00
($4,787.28)
Subtotal. $35,106.72
SUPr:::RIOR
1050 Columbia Dr.

Carrollton, GA 30117 QUO0259612

1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In the event of any inconsistencies in regards to terms, the terms stated on this quote shall control.

PREPARED BY: Bridget Templeman

Page 3 of 4 ends

play. relax. live.

QTY ITEM UNIT PRICE EXTENDED PRICE
1 IN:EQ-INSTALL BY OTHERS - Installation By Others
Top off existing loose fill rubber system with
color coordinated new loose fill rubber system
6 inches. 72,000 lbs. of rubber mulch for
5,200 square feet of space.

Note: rubber mulch will not float or blow
away, therefore lasting virtually forever,
preventing the need to re-mulch annually.

The product is non-toxic, safe for children and
pets.

The rubber mulch is made from 100%
recycled rubber tires and is 99.9% wire free.

It exceeds ASTM-F-1951 and ASTM F-1292
standards and is ADA & IPEMA certified.
$24,947.00 $24,947.00
1 IN:EQ-INSTALL BY OTHERS - Installation By Others $63,800.00 $63,800.00 Professional Certified Installation of
Playground(s)
-Unloading
- Layout
- Excavation
-In-ground footers
- All concrete and required rebar/steel
reinforcement
- Assembly of structure
- Haul and dispose of spoils offsite
Demo and remove existing playground
equipment.

Install 2 recycled rubber mat playground
surface.

Top off existing rubber with additional rubber
mulch
Install 2 single bay swing sets
Install 1 PS3-71955
Install 1 PS3-71954
Install 2 drinking fountains
Install 7 double grills
Install 13 picnic tables
Install 12 trash cans
Install 4 benches
SUPr:::RIOR
1050 Columbia Dr.

Carrollton, GA 30117 QUO0259612

1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In the event of any inconsistencies in regards to terms, the terms stated on this quote shall control.

PREPARED BY: Bridget Templeman

Page 4 of 4 ends

play. relax. live.

Subtotal $205,410.53
Tax (8.25%) $7,712.65
Net Total $213,123.18

Request to Waive Rental Fees for Rotary Park for the Farmers Market between June 1, 2023 – September 14, 2023
RECOMMENDATION:

Adopt Resolution waiving the rental fees of Rotary Park relating to the Farmers Market 2023 summer season in the amount of $2,040 for 16 events
SUMMARY:

Madera Coalition for Community Justice (MCCJ) is requesting that the City waive rental fees for the use of Rotary Park Picnic Area 1 from June 1, 2023, through September 14, 2023, to host a Farmers Market. For context, Picnic Area 1 is located north of the skate park.

The Farmer’s Market was historically held at Madera Community Hospital (MCH); however, due to its abrupt closure, MCCJ is seeking a new location to host the event. It should be noted that during the last several years, First 5 Madera County and the Madera Community Hospital hosted the event. MCCJ has graciously stepped in to continue the event.

DISCUSSION:

Until recently, the Farmers Market was sponsored by MCH through its non-profit Foundation. As a non-profit organization, the Foundation was eligible to receive funding via Market Match. The Foundation received Market Match funding that allows for operational expenses. This included staffing a general manager, a bookkeeper, two cashiers, advertising, and supplies. Due to the closure of the Hospital and Foundation, the Farmer’s Market needs a new operator.

D-2
MCCJ hopes to be able to step in to fill the void to continue the Farmers Market this season.

However, MCCJ must apply for Market Match funding. In this scenario, MCCJ would act as the recipient of the Market Match funds, holding a 501(c)(3) title, making them eligible for funding.

MCCJ would become the fiscal sponsor and leading operator of the Farmers Market, which includes planning for operational logistics, staffing, advertisement, farmer recruitment, securing partnerships and collaboration, and supplying the 16-week event with supplies.

Should MCCJ not be awarded funding, the former market manager and Madera Hospital employee has volunteered to solicit sponsors to fund the event. To date, she has assisted MCCJ with the process, farmer recruitment, permits, and the Supplemental Nutrition Assistance Program (SNAP) and Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) voucher programs.

MCCJ is operating under the best-case scenario and would like to move forward with the reservation of Rotary Park, requesting that rental fees be waived due to financial restrictions that any funding or sponsorships obtained would be able to cover. During discussions, MCCJ indicated that Rotary Parks is preferred to other sites given its proximity to State Route 99 and Gateway Drive. Moreover, the park is served by the Vernon McCullough River Trail.

Benefits of the City having a Farmers Market include, but are not limited to:
 Increased local access to affordable, healthy food.
 Continued support of SNAP.
 Maximizing WIC voucher redemptions.
 Fresh, local produce picked and eaten at the height of ripeness.  Support for local farmers.
 Support of local agencies and organizations through resource booths.  Buying local protects the environment by reducing energy consumption and miles traveled, getting produce from farm to table.

In the 2022 summer season of the Farmers Market, the event averaged more than 150 visitors per event.

In addition, event organizers are requesting that the City sponsor the event. If approved by Council, the City logo would be incorporated into promotional material, and the City would highlight the event on its social media.

It should be noted that the rental of Rotary Park is subject to confirmation of insurance requirements by the City, permits from the County Department of Public Health, and all documentation confirming a Certified Farmers Market status.

FINANCIAL IMPACT:

MCCJ is requesting to use Rotary Park Picnic Shelter 1 area for the Farmers Market for the 16 events. The Rotary Park Picnic Shelter 1 costs are summarized in table 1.

Table 1: Financial Impact to the City
Per Event For 16 events
City Administrative Fee $25 $400
Full-Day Rental Event $75 $1,200
Deposit Fee $50 $800
Minus 15 percent discount ($22.50) ($360)
Total $127.50 $2,040
This is the amount MCCJ would be expected to pay for the reservation and rental of the Rotary Park Picnic Shelter 1 area for the 2023 summer season of the Farmers Market should Council not waive fees.

While the cost to incorporate the City logo on promotional material is nominal, City staff will need to review all material prior to production.

ALTERNATIVES:

1. Council may elect to reject fee waiver and require MCCJ to pay any associated fees for the rental of Rotary Park on dates being requested.

2. Council may request additional information to be brought forth at the next Council meeting for further consideration.

ATTACHMENTS:

1. Resolution Waiving Rental Fees for Rotary Park Relating to the 2023 Farmers Market

2. Parks and Community Services Facility Rentals Fee Schedule

3. Request Letter Authored by Madera Coalition for Community Justice

4. Rotary Park Picnic Shelter 1 Map
ATTACHMENT 1
Resolution Waiving Rental Fees for Rotary Park Relating to the 2023 Farmers Market RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING THE RENTAL FEES FOR ROTARY PARK RELATING TO THE FARMER’S MARKET 2023 SUMMER SEASON IN THE AMOUNT OF $2,040
WHEREAS, the Madera Coalition for Community Justice (MCCJ) has submitted a letter requesting a waiver of fees associated with the rental of the Rotary Park to host the 2023 summer season of a Farmers Market; and
WHEREAS, the 2023 summer season of the Farmers Market is scheduled to occur every Thursday from June 1, 2023, through September 14, 2023; and WHEREAS, MCCJ is requesting usage of the Rotary Park Picnic Shelter 1 area; and WHEREAS, as a non-profit organization, MCCJ is eligible for a 15 percent rental reduction; and
WHEREAS, the fees for the weekly rental of the Rotary Park Picnic Shelter 1 during the timeframe of June 1, 2023, through September 14, 2023, total $2,040, which includes a 15 percent reduction; and
WHEREAS, this request provides a public benefit to the community; and WHEREAS, event organizers will be required to provide evidence of insurance pursuant to City of Madera Liability and Security Policy; and
WHEREAS, promotional material may incorporate the City logo subject to review and approval by the City; and
WHEREAS, the City will help promote the event on its social media; and WHEREAS, event organizers are required to clean the facility after use; and WHEREAS, the City Council finds it in the City's best interest to approve the fee waiver.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose of the City and its residents.

3. The City Council does hereby waive the City fees requested by Madera Coalition for Community Justice for Rental Fees of Rotary Park for the Farmers Market to be Held June 1, 2023 – September 14, 2023, subject to confirmation of insurance and Madera County Health Department permits.

4. This resolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 2:

Parks and Community Services Facility Rentals Fee Schedule Deposit
Admin. (NonRefundable) Min. Rental Charge (Note 1) Hourly Rental Full Day Rental Min. Rental Charge (Note 1) Hourly Rental Full Day Rental General (Note 2) Early Entry or Late Fee/Hour Alcohol Surcharge Rotary Park Pavilion w/out alcohol $ 25.00 $ 37.50 $ 12.50 $ 55.00 60.00$ 20.00$ 115.00$ 50.00$ 20.00$ Rotary Park Pavilion with alcohol $ 26.00 $ 37.50 $ 12.50 $ 55.00 60.00$ 20.00$ 115.00$ 200.00$ 20.00$ 150.00$ Rotary Park Picnic Shelter 1 $ 25.00 $ 40.00 $ 10.00 $ 75.00 50.00$ 15.00$ 90.00$ 50.00$ 20.00$ Rotary Park Picnic Shelter 2 $ 25.00 $ 40.00 $ 10.00 $ 75.00 50.00$ 15.00$ 90.00$ 50.00$ 20.00$ Rotary Park Picnic Shelter 3 $ 25.00 $ 40.00 $ 10.00 $ 75.00 50.00$ 15.00$ 90.00$ 50.00$ 20.00$ Rotary Park Walking Track $ 25.00 $ 60.00 $ 15.00 $ 100.00$ 85.00 15.00$ 150.00$ 50.00$ Rotary Park Skate Park $ 25.00 $ 165.00 $ 50.00 $ 315.00 165.00$ 50.00$ 315.00$ 50.00$ 20.00$ Rotary Youth Hut Multi-Purpose Room $ 25.00 $ 120.00 $ 40.00 $ 180.00 120.00$ 40.00$ 180.00$ 50.00$ 20.00$ Sunrise Rotary Sports Comp. Pavilion $ 25.00 $ 37.50 $ 12.50 $ 55.00 60.00$ 20.00$ 115.00$ 50.00$ 20.00$ Sunrise Rotary Sports Comp. Softball Fields 1 & 2 (2 hr. min.) $ 25.00 $ 25.00 $ 12.50 $ 90.00 25.00$ 12.50$ 90.00$ 50.00$ 20.00$ Sunrise Rotary Sports Comp. Softball Fields 1 & 2 Lights $ 20.00 20.00$ Sunrise Rotary Sports Comp. Softball Fields 1 & 2 Field Prep. $ 45.00 45.00$ Sunrise Rotary Sports Comp. Softball Fields 1 & 2 Bi-Weekly Field Prep. $ 150.00 150.00$ Sunrise Rotary Sports Comp. Soccer Field (2 hr. min.) $ 25.00 $ 25.00 $ 12.50 $ 90.00 25.00$ 12.50$ 90.00$ 50.00$ 20.00$ Sunrise Rotary Sports Comp. Soccer Field Lights $ 20.00 20.00$ Sunrise Rotary Sports Comp. Soccer Field Prep. $ 50.00 50.00$ Sunrise Rotary Sports Comp. Soccer Field Bi-Weekly Prep. $ 150.00 150.00$ Wells Youth Center Conference Room 1st Floor $ 25.00 $ 60.00 $ 20.00 $ 100.00 100.00$ 20.00$ Wells Youth Center Conference Room 2nd Floor $ 25.00 $ 60.00 $ 20.00 $ 100.00 100.00$ 20.00$ Wells Youth Center Computer Lab $ 25.00 $ 150.00 $ 75.00 $ 300.00 75.00$ 150.00$ 300.00$ 100.00$ 20.00$ Wells Youth Center Multi-Purpose Room (Rec Room) $ 25.00 $ 120.00 $ 40.00 $ 235.00 120.00$ 40.00$ 235.00$ 100.00$ 20.00$ Wells Youth Center Multi-Purpose Room (Teen Lounge) $ 25.00 $ 120.00 $ 40.00 $ 235.00 120.00$ 40.00$ 235.00$ 100.00$ 20.00$ Wells Youth Center Multi-Purpose Room (Crafts) $ 25.00 $ 120.00 $ 40.00 $ 235.00 120.00$ 40.00$ 235.00$ 100.00$ 20.00$ Wells Youth Center Gym $ 25.00 $ 150.00 $ 50.00 $ 295.00 150.00$ 50.00$ 295.00$ 200.00$ 20.00$ Wells Youth Center Patio $ 25.00 $ 40.00 $ 20.00 $ 70.00 40.00$ 20.00$ 70.00$ 100.00$ 20.00$ Wells Youth Center Dance Studio $ 25.00 $ 90.00 $ 30.00 $ 100.00 90.00$ 30.00$ 100.00$ 100.00$ 20.00$ Wells Youth Center Music Studio $ 25.00 $ 195.00 $ 65.00 195.00$ 65.00$ 500.00$ 20.00$

FACILITY RENTALS
Administrative
Fees Weekday (Excluding Holidays) Weekends and Holidays Miscellaneous Parks and Community Services Fees

I I I I I I
ATTACHMENT 3:

Request Letter Authored by Madera Coalition for Community Justice Dear Mayor Garcia and Members of City Council,
559-661-1879
[email protected]
219 SD St Madera, Ca 93638
With this letter, Madera Coalition for Community Justice is respectfully requesting a waiver of fees for use of Rotary Park for the Farmers Market this summer (16 weeks) As you know, the Farmers Market has been a fixture in this town during the summer season for well over a decade during which time it provided community residents access to fresh organic vegetables and fruits. It was a boon to low-income families on CalFresh and seniors who were eligible for additional benefits. Due to the closure of Madera Community Hospital, the Madera Community Hospital foundation was dissolved. The latter has sponsored the Farmers Market over the last several years.

Madera Coalition for Community Justice has agreed to serve as its fiscal sponsor to ensure the continuation of this wonderful service to the community Due to the loss of support from the hospital foundation, the Farmers Market is hard-pressed to reopen due to the lack of funds, much less pay for the rental space. Accordingly, we are requesting that the City of Madera join in supporting the Farmers Market in town.

Thank you for your anticipated cooperation and kind consideration of the foregoing.

Respectfully,
Linette Lomeli
Executive Di rector
Madera Coalition for Community Justice
ATTACHMENT 4
Rotary Park Picnic Shelter 1 Map
D = 2023 Summer Season Farmers Market Area Requested for Rental

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Marcela Zuniga, Grants Administrator
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Rescind Resolution No. 23-05 with a revision to amend and reapportion $788,703 of the remaining PTMISEA Grant Funds to the required Correction Action Plan (CAP) for Eligible Capital Projects within the City Transit and Fleet Maintenance Section RECOMMENDATION:

Adopt a resolution:

1. Approving the amendment to Rescind Resolution No 23-05, and

2. Approving the submission of a CAP to the Department of Transportation (DOT) to reappropriate $788,703 of the remaining $868,703 PTMISEA Funds for other Eligible Capital Projects Within the City Transit and Fleet Maintenance Section, and

3. Approving the retention of $80,000 for the completion of necessary improvements to the Madera Transit Center
SUMMARY:

The Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was created by Proposition 1B, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. Of the nearly $20 billion available to Transportation, $3.6 billion was allocated to PTMISEA to be available to transit operators over 10 years. PTMISEA funds may be used for the following:
 Transit rehabilitation
 Safety or modernization improvements
 Capital service enhancements or expansions
 New capital projects
 Bus rapid transit improvements, or
 Rolling stock (buses and rail cars) procurement, rehabilitation, or replacement.

D-3
The final appropriation of program funds was made in the Fiscal Year 2014-15 State Budget, and consequently, the City received $2.2 million of PTMISEA Funds. Combined with $3.2 million of Federal Funds, these funds were used to construct Madera Transit Center. As part of the PTMISEA Grant Project Allocation Request, all funds were apportioned to be used towards the construction of the Madera Transit Center. In 2019, approval of the Budget Act allowed agencies to reappropriate the remaining balances of PTMISEA funds into other eligible projects. It stipulated that all remaining PTMISEA funds must be encumbered and liquidated by June 30, 2023.

On January 18, 2023, Council adopted Resolution No. 23-05 approving the submission of a CAP to DOT authorizing the use of the remaining $836,556 PTMISEA Funds for other eligible Capital Projects within the City Transit and Fleet Maintenance Section. Subsequently, while finalizing the CAP, DOT informed the City of required revisions prior to submittal.

Table 1 summarizes the required revisions requested by DOT.

Table 1: Summary of DOT Feedback and Staff Response
DOT Feedback Staff Response
All project interest must be assigned to the
procurement of transit vehicles.

As of April 2023, the total project interest is
$159,738.

The CAP must include: 1) public notice of the
appropriation of PTMISEA funds and 2).
documentation confirming the approval of
the reappropriation of funds
The April 19, 2023 Council meeting agenda
provides public notice of the intent to
reappropriate PTMISEA funds. If this item is
approved, the Resolution will serve as
evidence confirming approval of the
reappropriation of funds.

There are remaining proposed improvements
to be made at the “Madera Transit Center.”
Therefore, funds must remain assigned to the
Madera Transit Center (the Original Project).

Staff is proposing allocating $80,000 to
improvements of the Madera Transit Center.

PTMISEA funds as provided by DOT must be
reappropriated in the CAP and resubmitted
to DOT.

Staff updated the CAP with the updated
eligible PTMISEA funds and reapportioned
them to the PTMISEA expenditure categories
as approved by Council on January 18, 2023.

Staff is requesting approval of the updated PTMISEA CAP and allocation of funds to the Madera Transit Center.

DISCUSSION:

Construction of the Madera Transit Center was completed in April 2020. Since then, some amenities and improvements have been added to the facility such as a Transit Center Plaque and landscaping. After the reconciliation of all expenses, the remaining PTMISEA balance as of December 2022 was reported as $839,556, which included $104,662 of interest earned. The original PTMISEA grant agreement only allowed for construction or enhancement expenses at the Madera Transit Center.

On January 18, 2023, Council approved Resolution No. 23-05 approving the submission of a CAP to DOT authorizing the reappropriation of the remaining PTMISEA Funds ($836,556) for other eligible Capital Projects within the City Transit and Fleet Maintenance Section. Upon initial review of the CAP, DOT responded with the most accurate PTMISEA-eligible fund balance and accrued interest. Tables 2-4 summarize the proposed revisions to the CAP in response to DOT’s review.

Table 2 summarizes the actual PTMISEA Fund balance.

Table 2: Corrective Action Plan - Reappropriation of Actual PTMISEA Funds As Presented to Council
January 18, 2023
Actual PTMISEA balances
as reported by DOT
PTMISEA (91313 Account Balance) $734,894 $708,965
Project Interest $104,662 $159,738
Total $839,556 $868,703
Table 3 summarizes the proposed changes to the CAP to reappropriate the eligible PTMISEA Funds to the PTMISEA expenditure categories as approved by Council on January 18, 2023.

Table 3: Corrective Action Plan – Proposed Revisions to PTMISEA Expenditures As Presented to Council
January 18, 2023
Required
Revisions for CAP
Preventative Maintenance Equipment $287,500 $299,719
Vehicle Procurement $150,000 $159,738
(Interest)
Fixed Route Amenities $241,765 $244,246
Facility Improvements Transit Center $75,000 $0
Facility Modernization –Intermodal Center $85,291 $85,000 Total $839,556 $788,703
The proposed CAP is considered a new eligible project. However, the Original Project, “Madera Transit Center” will remain open. Table 4 summarizes the remaining PTMISEA Fund balance for the “Madera Transit Center” project.

Table 4: “Madera Transit Center” – Original Project PTMISEA Fund Balance As Presented to Council
January 18, 2023
Proposed Allocation as
a Result of the CAP
PTMISEA (91313 Account Balance) $734,897 $80,000
Project Interest $104,662 $0
Total $839,556 $80,000
A submission of a CAP is necessary to ensure the remaining PTMISEA balance is fully expended prior to June 30, 2023.

FINANCIAL IMPACT:

Transit services, expenditures, and personnel time are expended through Local Transportation Funds and other Transit-related budgets, which are grant funded and have no financial impact on the general fund.

ALTERNATIVES:

As an alternative, Council may:

1. Decline the recommendation and direct staff to consider other possible uses for the remaining PTMISEA Funds.

ATTACHMENTS:

1. Attachment A – Resolution
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING SUBMISSION OF A CORRECTIVE ACTION PLAN (CAP) TO THE DEPARTMENT OF TRANSPORTATION TO AUTHORIZE THE REAPPROPRIATION OF $788,703 OF THE REMAINING $868,703 PTMISEA

FUNDS FOR OTHER ELIGIBLE CAPITAL PROJECTS WITHIN THE CITY TRANSIT AND FLEET MAINTENANCE DEPARTMENT.

WHEREAS, the Department of Transportation (DOT) Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was created by Proposition 1B; and
WHEREAS, $3.6 billion was allocated to PTMISEA to be available to transit operators over a 10-year period; and
WHEREAS, PTMISEA funds may be used for transit rehabilitation, safety or modernization improvements, capital service enhancements or expansions, new capital projects, vehicle procurements, rehabilitation, or replacement; and WHEREAS, the City was awarded $2.2 million to assist with the construction of the Madera Transit Center; and
WHEREAS, the City now has a balance of $839,556 PTMISEA Funds that must be expended by June 30, 2023; and
WHEREAS, the City is submitting the required Corrective Action Plan (CAP) for the reappropriation of $788,703 for other eligible capital projects within the City Transit and Fleet Maintenance Department; and
WHEREAS, the City will retain $80,000 of the original appropriated amount for continued Facility Improvements to the Madera Transit Center; and WHEREAS, the City is requesting Council to approve an amendment that would allow staff to request authority from the Department of Transportation to use the remaining funds for other eligible capital projects within the City Transit and Fleet Maintenance Section.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA does hereby find, resolve, and order:

1. The above recitals are true and correct.

2. Council approves the submittal of Corrective Action Plan to the Department of Transportation to authorize the reappropriation of $788,703 of the remaining $868,703 PTMISEA Funds to be utilized for eligible capital projects, preventative maintenance, and transit vehicle procurement within the City Transit and Fleet Maintenance Department.

3. The City Manager or his designee is hereby authorized to execute all documents required for the submission of the CAP and acceptance and implementation of funds.

4. This resolution is effective immediately upon adoption. ****

Madera Transit Plan – Fixed Route System Revision
RECOMMENDATION:

Adopt a Resolution Approving the Revision of the City’s Transit (Madera Metro) Fixed Route System
SUMMARY:

During the April 21, 2021, Council meeting, WSP USA, Inc. (Consultant) was awarded the service agreement valued at $100,000 for developing the Madera Transit Plan – Service Assessment (MTP). The CalTrans – Sustainable Community Transportation Planning Grant funded the MTP to evaluate the City’s transit system and devise operational and policy changes to improve transit services. Goals included, but were not limited to:
 Improving connectivity with other modes of transportation  Enhancing systems to advance multi-modal transportation within the region  Improving efficiency and headways times through service evaluation, and  Redesign and restructuring the City’s three fixed routes Phase One of the project concluded with the following deliverables:
 Madera Metro Service Design Guidelines
 Madera Transit Plan
Council adopted the Service Design Guidelines and the Madera Transit Plan on September 21, 2022.

D-4
On July 20, 2022, the Consultant was awarded the Phase Two Agreement – “Outreach and Implementation.” Phase Two focused on redesigning and restructuring the Transit System through Public Outreach. During this meeting, Council was updated on the progress of revisions to the Fixed Route System. Table 1 summarizes Council feedback.

Table 1: Council Feedback – July 20, 2022 Meeting
Council Feedback Staff Response
Improved connectivity for residents in the
Southeast portion of the City who access
Madera Community College.

MTP revised to include an additional transfer
point at the Madera County Complex at
Tozer Ave. and Avenue 14. This will allow
residents in the Southeast area to connect
and gain access to Route 3 – “Green Line”,
which provides service to Madera
Community College.

During the March 15, 2023, Council meeting, another update was provided on the progress of the revisions to the Fixed Route System. No action was required as it was only an informational item. Table 2 summarizes Council feedback.

Table 2: Council Feedback – March 15, 2023 Meeting
Council Feedback Staff Response
Consideration of ongoing service to the
Amtrak Station following its relocation to
Avenue 12.

Route 3 – “Green Line” serves the Avenue 12
corridor and ends at Madera Community
College. Upon its relocation, the proposed
Route 4 – “Blue Line” will be modified to end
in City limits.

Consideration of service to the Rancho San
Miguel shopping center for residents in
Southeast Madera along the Tozer Avenue
corridor.

MTP updated to allow Route 2 – “Orange
Line” to connect to the Rancho San Miguel
shopping center. This route serves residents
of Southeast Madera.

DISCUSSION:

The Madera Transit Plan – Services Assessment (MTP) was designed to contribute to the 2014 Regional Transportation Plan (RTP) goals and the regional 2017 Active Transportation Plan (ATP)., The City lacked the necessary information to effectively plan and invest capital dollars into the City’s transit system. The MTP resulted in two Phases to capture the complete design of the revised Madera Metro Fixed Route System.

The Madera Transit Plan - Services Assessment was part of Phase One of the Service Agreement and included:
 Facilitation of community forums and committee meetings  Compilation of survey results of community needs and transit deficiencies  Facilitation of stakeholder interviews and presentations  Cataloging, mapping, and inspecting all fixed route bus stops (including bike paths/lane accessibility)
 Confirmation of headways on all fixed routes
 Evaluation of current fixed routes deficiencies
 Recommendations for the redesign and restructuring of all fixed routes Phase Two of the Service Agreement targeted Outreach and Network Implementation.

Community feedback on the proposed route schedules was solicited through multiple modes of outreach. The Network Implementation component of Phase Two focuses on strategies and the development of resources to notify the community of the proposed changes to the Madera Metro Transit System.

The Network Implementation component includes finalizing changes to Madera Metro’s route schedules. Feedback on the proposed routes has been provided by:
 City Council
 City Employees
 County Employees
 Transit Advisory Board Members
 ADA – Advisory Council Members
 Community Stakeholders (Madera Unified School District, Madera Community College, Madera County Social Service/Health Department)
 Community Residents
 WSP USA. INC
Table 3 summarizes the timeline of the development of the proposed routes in which feedback was solicited:

Table 1: Revisions to Fixed Route Presentation/Feedback – Timeline 2021
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
X
2022
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

X X X X X X X
2023
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
X X X
MTP goals addressed in the proposed plan include:
 Removal of excessive turns to improve On-Time Performance  Identification of new transfer points to improve connectivity  Increase service with the inclusion of service provided to North and Southeast Madera  Access to key destinations across the City
 Addition of a fourth route; Blue Line
Table 4 summarizes changes to stops, followed by Table 5, which provides an overview of the routes.

Table 4: Summary of stops changes
Existing # of Fixed Routes 3
Proposed # of Fixed Routes 4
Existing # of stops 101
Stops to be removed 49
Stops to be added 60
Proposed # of stops 115
Net increase in the number of stops 18
Table 5: Proposed Route Summary
Route Stops Transfer
points
Route
Distance
(in miles)
Route
Time*+
(in minutes)
Purple; Route 1 38 3 11.9 36
Orange; Route 2 48 3 21.1 63
Green; Route 3 42 3 25.5 77
Blue; Route 4 18 1 12 36
Total 146** - - -
*Roundtrip
**Duplicative Stops: 31
+Assumes 20 miles per hour bus speeds
FINANCIAL IMPACT:

Transit expenses and personnel time is expended through Local Transportation Funds and other Transit-related grants, which are Federal, State, and Local Funds. The total length of the agreement with WSP USA, Inc. was funded through State Funds (Caltrans Planning Grant and State Transit Assistance Funds).

ALTERNATIVES:

As an alternative, Council may:

1. Provide staff with recommendations for the proposed route changes.

2. Reject the proposed routes and direct staff and the consultant for additional revisions.

3. Request additional information from staff.

ATTACHMENTS:

4. Attachment A – Resolution
 Exhibit 1 – Revision of Routes
RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE REVISION OF THE CITY’S TRANSIT (MADERA

METRO) FIXED ROUTE SYSTEM
WHEREAS, the City of Madera (City) and WSP USA, Inc (Consultant) entered into an Agreement for the completion of the Madera Transit Plan – Phase Two “Outreach and Implementation” on July 20, 2022; and
WHEREAS, Amendment No.1 to the Agreement was reached March 1, 2023 for the Phase Two “Network Implementation” component; and
WHEREAS, following Public Outreach and the solicitation of community feedback the City is proposing the revision of the Fixed Route Service System to City Council; and WHEREAS, route revisions include the removal of 46 stops, the addition of 64 stops, and the addition of a fourth route (Blue Line); and
WHEREAS, if approved, the newly revised Fixed Route Service System will go into effect July 1, 2023 as reflected in Exhibit 1 to this resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY the City Council of the City of Madera finds, determines, resolves and orders as follows:

1. The above recitals are true and correct.

2. The City Council approves the revision of the City’s Transit (Madera Metro) Fixed Route System as set forth in Exhibit 1 to this resolution.

3. This resolution is effective immediately upon adoption. ***
Madera Transit Plan
Final Route Proposals
April 19th, 2023
1 2
Introductions
Project Team
City of Madera David Huff
Marcela Zuniga
WSP
Lauren Tsoi
Erik Bird
Arturo Jacobo
VRPA Georgiena Vivian
Dena Graham
0 1. Final Route Proposals

2. Next Steps
3 Today’s Agenda
4 System Map
Existing Proposed
Legend
0 Transfer Stops
Legend - Purple Line (Route 1)
- Routel - Orange Line (Route 2)
- Route2
- Route3
l.5 2 2.5 3
- Green Line (Route 3)
- Blue Line (Route 4)
N A o-=i o:::i s--= s- =:::::11-•
5 Purple Line Proposal
Note: The maps show both directions of the
route so not all individual stops are shown
Transmr Stops
Proposed Stops
1Key Trip Generators Miies
6 Orange Line Proposal
Note: The maps show both directions of the
route so not all individual stops are shown
'
Legend
0 T@ns:fer Stops.
■ Propa;ed Stops
- Orange line (Route 2)
W IKey Trip Gene;rators
--
'c}
li1
...
~ Madera County i• Complex
1 7
Green Line Proposal
Note: The maps show both directions of the
route so not all individual stops are shown
uane E Furman H -
Legend
0 Transfer Stops
Proposed Stops
- Green Une (Route 3)
w IKey Trip Gene:rato:rs
l
whue13
i N
A
Madera Cbmmu n frty College
Awnue12
0 O"S 1 1:5 2
.. - Miles
8 Blue Line Proposal
Note: The maps show both directions of the
route so not all individual stops are shown
0 Transfer Stops
Proposed Stops
- !Blue lline (Route 4)
Madera Fa• il rgrou nds
9 System Map Proposal
Legend
@ Trans-fer Stops
- !Purple line (J:loute 1)
Orange !Line (Route 2)
Green, line (!Route 3)
,l O 0.5 1 1.5 2 2..5 3
- "' MCIWCl•-==---= =-••Mifes
Next Steps
10 1. Present final routes to Council for
approval at April 19th meeting

2. Implementation
— Anticipated date of new service July
—Goal is to successfully transition to the
four new routes and educate/notify the
public as much as possible of the changes
—WSP tasks will include:
—Create new route maps and brochure
—Develop new route schedules
11 Next Steps
✓-
✓-
✓-
Project Contact:

David Huff, City of
Madera
[email protected]
559-661-3693
12 Questions and Wrap-Up

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Jamie Hickman, Interim Public Works Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Declaration of Surplus Property and Approval of Piggyback Purchase Agreement for Paint Striping Truck
RECOMMENDATION:

Adopt a resolution declaring the City’s paint striper as surplus and authorizing its use as a tradein for a new unit, and approving piggybacking off of Sourcewell Contract No. 080521-EZL for a net cost of $229,039
SUMMARY:

The paint striper is commonly used to paint road markings. The City’s lone paint striper was purchased in 2007 and has reached its end of life, or at a minimum, is no longer cost-effective to continue to repair. Moreover, air quality regulations require that the City retire it. In anticipation of its replacement, the adopted budget considers replacement costs. To reduce the net cost to the City, staff is seeking authorization to declare the existing paint striper as surplus, allowing staff to use it for trade-in to offset the purchase price of the new unit through piggybacking off Sourcewell Contract No. 080521-EZL with the vendor, EZ Liner. EZ Liner specializes in manufacturing and selling road striping equipment. A new striper is anticipated to cost $287,732, while staff anticipates receiving $45,000 for trade-in value. Piggybacking off Sourcewell contract #080521-EZL would result in a further $13,693 discount. Thus, the net cost to the City would be $229,039.

DISCUSSION:

The current unit, a 2007 EZ Liner model AL240-EZ Vin #1GBM7F1B97F44403, City unit #392, is budgeted for replacement in the current fiscal year. There are two principal reasons why staff are seeking to replace the striper. They include:

D-5
▪ Per California Air Resources Board Truck and Bus Regulation requirements, diesel-fueled trucks, buses, and school buses with a gross weight rating greater than 14,000 pounds with an engine manufacture date of 2010 and older can no longer be registered and driven in California as of January 1, 2023.
▪ The City’s current striper requires constant repair
Unfortunately, the resale/auction value of the City’s 2007 striper is deemed low. This is in part due to the old striper no longer being able to be registered or driven in the state of California.

Thus, staff recommends that the City declare it as surplus and use it as a trade-in instead to offset the purchase price of the new unit.

Title II Section 4 of the Madera Municipal Code authorizes the City to utilize piggyback purchasing procedures without completing the City’s bidding or proposal process from any supplier who offers the goods or services at the same or better price, terms, or conditions as the supplier previously offered to another public agency as the lowest bidder pursuant to the competitive bidding or proposal process required by that other public agency. Staff recommends purchasing a new striper using a piggyback purchase agreement through Sourcewell Contract No. 080521- EZL. Sourcewell, a State of Minnesota local government unit and service cooperative, published RFP #080521 on June 17, 2021, for roadway maintenance equipment. EZ liner was chosen from this competitive bid process. Sourcewell’s participating entities include thousands of public agencies, including Madera. Staff has determined that the vendor meets the City’s needs. By piggybacking on this Sourcewell Contract, the City is not required to go through the process.

Moreover, the proposed agreement has been reviewed and found to meet the City’s purchasing requirements. In addition, this agreement allows for the trade-in of the existing paint striper. The new paint striper would be an EZ Liner Model TS-AL150 Truck Mounted Striping Machine with additional equipment and specifications that meet the City’s needs. Pricing for contract #080521- EZL provides a 3-7 percent discount off the published list price. Table 1 provides a summary of the cost.

Table 1: Costs breakdown
Item $ Value
New EZ Liner striper $287,732
The trade-in value of existing striper ($45,000)
Sourcewell Contract 7% Public Agency Discount ($13,693) Net cost of new striper $229,039
It should be noted that due to its age, the City’s current paint striper has limited uptime and needs constant repairs. This makes painting more difficult as an entire crew is required to paint, and sections of the road must be coned off, requiring additional staff, resulting in prolonged traffic flow disruptions. Also, the current truck no longer complies with air quality regulations due to the aforementioned California Air Resources Board regulations.

FINANCIAL IMPACT:

Trading in the current unit will offset recent price increases, reducing the upfront cost to the City and the unit’s overall cost. Trading in the existing unit and piggybacking off the Sourcewell Contract will offset the recent price increases. The City has an equipment replacement program, whereas the current paint striper is due for replacement. The current striper was slated to be replaced during the 2022 fiscal year, but staff wanted to extend the useful life of the current paint striper to reduce costs. Declaring the current paint striper as surplus and using it as a trade-in would offset the cost of the new paint striper by $45,000, and the discount from piggybacking off the Sourcewell contract will result in a further $13,693 discount offered to public agencies in the contract. These offsets and discounts would allow the City to purchase a new paint striper for under the original allotted amount of $240,000.

ALTERNATIVES:

If Council does not approve the request to declare the current striper truck as surplus and be allowed to use it as a trade-in to offset the cost of the new striper, then the purchase price of the new paint striper would be over budget as $240,000 was allotted for the purchase of new paint striper. It may require additional funds to be appropriated or changing quoted specifications to reduce cost. As an alternative, the City could issue a Request for Proposal and go through the bidding process.

ATTACHMENTS:

1. Resolution

2. Sourcewell Contract No. 080521 EZL

3. Quote for purchase of new paint striper and trade-in value for the old unit

4. Price discount from EZL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA DECLARING THE CITY’S PAINT STRIPER, CITY UNIT #392, AS

SURPLUS, AUTHORIZING ITS USE AS A TRADE-IN, AND APPROVING SOURCEWELL CONTRACT NO. 080521-EZL FOR A NET COST OF $229,039 WHEREAS, the City of Madera(“City”) has a need to secure a new paint striper due to age and air quality regulations; and
WHEREAS, the City’s existing striper was purchased in 2007 and is no longer cost effective to continue to operate; and
WHEREAS, the resale or auction value of City unit #392 is too low due to not being able to be registered or driven in California due to age; and WHEREAS, California Air Resources Board Truck and Bus regulations state diesel-fueled trucks, with a gross weight rating greater than 14,000 pounds can no longer be registered with the California Department of Motor Vehicles or driven based on vehicle age and weight; and WHEREAS, Madera Municipal Code Title II Section 4 of the Madera Municipal Code authorizes the City to utilize piggyback purchasing procedures without completing the City’s bidding or proposal process from any supplier who offers the goods or services at the same or better price, terms, or conditions as the supplier previously offered to another public agency as the lowest bidder pursuant to the competitive bidding or proposal process required by that other public agency.

WHEREAS, Sourcewell, a State of Minnesota local government unit and service cooperative that facilitates competitive public solicitation and contract award processes for the benefit of public governments and agencies in the U.S and Canada published RFP #080521 on June 17,2021 for roadway maintenance equipment and entered into contract No. 080521 with EZ Liner for road maintenance equipment.

WHEREAS, Sourcewell contract No. 080521- EZL provides a 3 to 7 percent discount off published list price and allows for trade ins;
WHEREAS, the vendor for the contract, EZ Liner, has quoted the price of the new paint striper in the amount of $229,039 after a $45,000 credit applied for trade in of City’s 2007 unit .

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.
----

2. The City Council of the paint striper, City unit #392, as surplus and authorizes its use as a trade in for a new paint striper.

3. The City Council approves Sourcewell contract No.080521-EZL for purchase of new paint striper which is attached hereto as Exhibit 1 and incorporated by reference.

4. This resolution is effective immediately upon adoption. * * * * *
080521-EZL
Rev. 3/2021 1
Solicitation Number: RFP #080521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Vogel Traffic Services, Inc., dba EZ Liner, 1920 Albany Place SE, Orange City, IA 51041 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Roadway Maintenance Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires October 11, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Sourcewell ~
080521-EZL
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

080521-EZL
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

080521-EZL
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

080521-EZL
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

080521-EZL
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

080521-EZL
Rev. 3/2021 7
by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

080521-EZL
Rev. 3/2021 8
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

080521-EZL
Rev. 3/2021 9
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

080521-EZL
Rev. 3/2021 10

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

080521-EZL
Rev. 3/2021 11
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

080521-EZL
Rev. 3/2021 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

080521-EZL
Rev. 3/2021 13
primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

080521-EZL
Rev. 3/2021 14

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

080521-EZL
Rev. 3/2021 15
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

080521-EZL
Rev. 3/2021 16
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

080521-EZL
Rev. 3/2021 17
and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

080521-EZL
Rev. 3/2021 18
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Vogel Traffic Services, Inc.
dba EZ Liner
By: __________________________ By: __________________________ Jeremy Schwartz Steve Roesner
Title: Chief Procurement Officer Title: President
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

5)35RDGZD\0DLQWHQDQFH(TXLSPHQW
9HQGRU'HWDLOV
&RPSDQ\1DPH
9RJHO7UDIILF6HUYLFHV,QF
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH

(=/LQHU
$GGUHVV

$OEDQ\3ODFH6(
32%R[
2UDQJH&LW\,$
&RQWDFW
5RE.URPPHQG\N
(PDLO
URENURPPHQG\N#H]OLQHUFRP
3KRQH

)D[

+67

6XEPLVVLRQ'HWDLOV
&UHDWHG2Q
7XHVGD\-XO\

6XEPLWWHG2Q
7KXUVGD\$XJXVW

6XEPLWWHG%\
5RE.URPPHQG\N
(PDLO
URENURPPHQG\N#H]OLQHUFRP
7UDQVDFWLRQ
F
HH
GHGEDDIDF
6XEPLWWHU
V,3$GGUHVV

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

6SHFLILFDWLRQV
7DEOH
3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
*HQHUDO,QVWUXFWLRQV
DSSOLHVWRDOO7DEOHV
6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFKDGGLWLRQDOGRFXPHQWVWR\RXU UHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQN UHVSRQG³1$´LIWKHTXHVWLRQGRHVQRWDSSO\WR\RX
SUHIHUDEO\ZLWKDQ
H[SODQDWLRQ

/LQH
,WHP 4XHVWLRQ 5HVSRQVH

3URSRVHUௐ/HJDOௐ1DPHௐ
RQHௐOHJDOௐHQWLW\ௐRQO\

ௐௐ
,QௐWKHௐ
HYHQWௐRIௐDZDUGௐZLOOௐH[HFXWHௐWKHௐUHVXOWLQJௐFRQWUDFWௐ
DVௐ6XSSOLHU

9RJHOௐ7UDIILFௐ6HUYLFHVௐ,QF
976ௐZLOOௐSURYLGHௐDௐVROHௐVRXUFHௐRIௐUHVSRQVLELOLW\ௐIRUௐWKHௐHTXLSPHQWௐSURGXFWVௐDQGௐVHUYLFHVௐSURYLGHGௐ XQGHUௐDௐUHVXOWLQJௐFRQWUDFWௐDVௐWKHௐ6XSSOLHUௐ7KHVHௐVROXWLRQVௐDUHௐFRPSOHPHQWDU\ௐWRௐWKHௐHTXLSPHQWௐ SURGXFWVௐRUௐVHUYLFH
V
ௐSURSRVHGௐFRYHUௐ6RXUFHZHOO
Vௐ5RDGZD\ௐ0DLQWHQDQFHௐ(TXLSPHQWௐFDWHJRU\ௐOLQHௐ
LWHPVௐௐDVௐFRPSUHKHQVLYHO\ௐDVௐSRVVLEOH

,GHQWLI\ௐDOOௐVXEVLGLDU\ௐHQWLWLHVௐRIௐWKHௐ3URSRVHUௐZKRVHௐ HTXLSPHQWௐSURGXFWVௐRUௐVHUYLFHVௐDUHௐLQFOXGHGௐLQௐWKHௐ
3URSRVDO
(=ௐ/LQHUௐௐ
3HWHUELOWௐFDEௐ ௐFKDVVLVௐIRUௐVWRFNௐPRGHOௐ7HWRQ

(=ௐ/LQHUௐௐ
,VX]XௐFDEௐ ௐFKDVVLVௐIRUௐVWRFNௐPRGHOௐ$UDSDKRHௐ ௐ&DVFDGH

$UURZௐ6WULSLQJௐDQGௐ0IJௐ
*ULQGHUௐWUXFNௐPRXQWHGௐUXPEOHௐVWULSௐWUXFNௐPRXQWHGௐ7KHUPRSODVWLFௐWUXFNௐ PRXQWHGௐ ௐSUHPHOWHUௐNHWWOHVௐDQGௐ3OXUDOௐ&RPSRQHQWௐWUXFNௐPRXQWHG

(SLFௐ6ROXWLRQV$6(6PLWKௐ
7KHUPRSODVWLFௐDSSOLFDWRUVௐ00$ௐ

ௐZDONௐEHKLQGௐVWULSHUௐZDONௐEHKLQGௐ

JULQGHUV

7LWDQௐ3RZU/LQHUௐ
$LUOHVVௐZDONௐEHKLQGௐSDLQWௐVWULSHUV

,GHQWLI\ௐDOOௐDSSOLFDEOHௐDVVXPHGௐQDPHVௐRUௐ'%$ௐQDPHVௐRIௐ WKHௐ3URSRVHUௐRUௐ3URSRVHU
VௐVXEVLGLDULHVௐLQௐ/LQHௐௐRUௐ
/LQHௐௐDERYH
/LQHௐ
ௐ'%$ௐ(=ௐ/LQHU

3URSRVHUௐ3K\VLFDOௐ$GGUHVV

ௐ$OEDQ\ௐ3ODFHௐ6(
2UDQJHௐ&LW\ௐ,$ௐ

3URSRVHUௐZHEVLWHௐDGGUHVVௐ
RUௐDGGUHVVHV

ZZZYRJHOWUDIILFFRP
ௐZZZH]OLQHUFRP

3URSRVHU
Vௐ$XWKRUL]HGௐ5HSUHVHQWDWLYHௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
ௐ
7KHௐUHSUHVHQWDWLYHௐ
PXVWௐKDYHௐDXWKRULW\ௐWRௐVLJQௐWKHௐ³3URSRVHU¶Vௐ$VVXUDQFHௐ
RIௐ&RPSOLDQFH´ௐRQௐEHKDOIௐRIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐ
HYHQWௐRIௐDZDUGௐZLOOௐEHௐH[SHFWHGௐWRௐH[HFXWHௐWKHௐUHVXOWLQJௐ

FRQWUDFW

6WHYHௐ5RHVQHUௐ3UHVLGHQWௐ9RJHOௐ7UDIILFௐ6HUYLFHVௐ,QFௐ ௐ$OEDQ\ௐ3ODFHௐ6(ௐ2UDQJHௐ&LW\ௐ,$ௐௐ
VWHYHURHVQHU#YRJHOWUDIILFFRPௐ

'LUHFWௐ/LQH

3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐSURSRVDOௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH

5REௐ.URPPHQG\Nௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ0DQDJHUௐ,,ௐ(=ௐ/LQHUௐ ௐ$OEDQ\ௐ3ODFHௐ6(ௐ2UDQJHௐ&LW\ௐ
,$ௐௐURENURPPHQG\N#H]OLQHUFRPௐ

'LUHFWௐ/LQH

3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐSURSRVDOௐLIௐDQ\ௐ

QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH

%UHWWௐ0XOGHUௐ9LFHௐ3UHVLGHQWௐRIௐ6DOHVௐ ௐ0DUNHWLQJௐ(=ௐ/LQHUௐ ௐ$OEDQ\ௐ3ODFHௐ6(ௐ2UDQJHௐ&LW\ௐ,$ௐ
ௐEUHWWPXOGHU#H]OLQHUFRPௐ
&HOOௐ3KRQH

7DEOH
&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐLQFOXGLQJௐ\RXUௐ FRPSDQ\¶VௐFRUHௐYDOXHVௐEXVLQHVVௐSKLORVRSK\ௐDQGௐ
LQGXVWU\ௐORQJHYLW\ௐUHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐ SURGXFWVௐRUௐVHUYLFHV
9RJHOௐ7UDIILFௐ6HUYLFHVௐDQGௐWKHௐ9RJHOௐIDPLO\ௐKDYHௐEHHQௐPDQXIDFWXULQJௐDQGௐSURYLGLQJௐKLJKZD\ௐDQGௐURDGௐ VWULSLQJௐPDWHULDOVௐDQGௐHTXLSPHQWௐWRௐWKHௐLQGXVWU\ௐIRUௐWKHௐODVWௐௐ\HDUVௐ:HௐDUHௐDௐIRXUWKௐJHQHUDWLRQௐ IDPLO\RZQHGௐFRUSRUDWLRQௐWKDWௐKDVௐDௐYHUWLFDOO\ௐLQWHJUDWHGௐWHFKQRORJ\ௐIRUZDUGௐDSSURDFKௐWRௐDOOௐZHௐGRௐ2XUௐ IRFXVௐKDVௐDOZD\VௐEHHQௐRQௐFXVWRPHUௐFDUHௐDQGௐUHVSRQVLYHQHVVௐ:HௐEHOLHYHௐLIௐ\RXௐWDNHௐFDUHௐRIௐWKHௐ FXVWRPHUௐZLWKௐZRUOGௐFODVVௐPDQDJHPHQWௐSUDFWLFHVௐWKHௐUHVWௐRIௐWKHௐEXVLQHVVௐZLOOௐIDOOௐLQWRௐSODFHௐZKLFKௐLWௐ KDVௐVLQFHௐ
ௐIRUௐSDLQWௐSURGXFWVௐDQGௐ
ௐIRUௐHTXLSPHQWௐ
2XUௐFRPSDQ\
VௐYLVLRQௐLVௐWRௐEHௐGULYHQௐWRௐDGYDQFHௐSXEOLFௐVDIHW\ௐZLWKௐLQWHJULW\ௐDQGௐH[FHOOHQFHௐ:HௐKROGௐ RXUVHOYHVௐDFFRXQWDEOHௐWKURXJKௐRXUௐFRUHௐYDOXHVௐRIௐ4XDOLW\ௐ,QWHJULW\ௐ&RPPRQௐ6HQVHௐ&RQWLQXRXVௐ ,PSURYHPHQWௐ(QWUHSUHQXHULVPௐ5HODWLRQVKLSVௐDQGௐ6WHZDUGVKLSௐ,QௐVLPSOHௐIRUPௐGHWHUPLQHGௐWRௐEHWWHUௐ WRPRUURZௐWKHQௐZHௐDUHௐWRGD\ௐWKHQௐZHௐZHUHௐ\HVWHUGD\ௐ
2XUௐKLVWRU\ௐVWDUWHGௐLQௐ
ௐZKHQௐ$QGUHZௐ9RJHOௐDௐ'XWFKௐLPPLJUDQWௐPL[HGௐFRDWLQJVௐLQௐKLVௐJDUDJHௐDௐ ZKLWHௐKRXVHௐSDLQWௐDQGௐDௐUHGௐEDUQௐSDLQWௐZDVௐILUVWௐGHYHORSHGௐ$VௐWKHௐ6WDWHௐRIௐ,RZDௐEHJDQௐSDLQWLQJௐ URDGZD\VௐLQௐWKHௐ
¶VௐDQGௐ¶Vௐ$QGUHZௐH[SDQGHGௐWRௐLQFOXGHௐWUDIILFௐSDLQWௐ$QGUHZ¶VௐVRQௐ-RKQௐ ZRUNHGௐZLWKௐWKHௐKLJKZD\ௐSDLQWVௐDQGௐVRRQௐEUDQFKHGௐLQWRௐKLJKZD\ௐSDLQWLQJௐLQௐUHVSRQVHௐWRௐGHPDQGௐ $URXQGௐ
ௐ-RKQௐDQGௐKLVௐFUHZVௐVWDUWHGௐEXLOGLQJௐWKHLUௐRZQௐPDUNLQJௐHTXLSPHQWௐEHFDXVHௐQRௐPDFKLQHVௐ FRXOGௐEHௐIRXQGௐWRௐPDUNௐKLJKZD\VௐHIIHFWLYHO\ௐ7KXVௐLQௐ ௐWKHௐ(=ௐ/LQHUௐEUDQGௐZDVௐERUQௐ-RKQௐ9RJHOௐ
DQGௐKLVௐFUHZVௐSDLQWHGௐURDGVௐLQௐWKHௐVXPPHUௐDQGௐEXLOWௐDQGௐVROGௐ(=ௐ/LQHUௐVWULSHUVௐGXULQJௐWKHௐRII VHDVRQௐ%\ௐWKHௐODWHௐ
¶VௐPDQXIDFWXULQJௐVWULSHUVௐZDVௐDௐIXOOWLPHௐEXVLQHVVௐZLWKௐKXQGUHGVௐRIௐZDON EHKLQGௐDQGௐODUJHUௐPRGHOVௐSURGXFHGௐDQGௐVROGௐHDFKௐ\HDUௐ'XULQJௐWKHௐ

¶Vௐ(=ௐ/LQHUௐGHYHORSHGௐWKHௐ
ILUVWௐDLUOHVVௐSLFNXSௐPRXQWHGௐVWULSHUௐ6RRQௐDIWHUௐFDPHௐWKHௐSDOOHWL]HGௐVWHQFLOௐXQLWௐGHYHORSHGௐIRUௐWKHௐ 0LQQHVRWDௐ'27
,QௐWKHௐPLG

¶Vௐ(=ௐ/LQHUௐKDGௐDௐFRQWUDFWௐZLWKௐWKHௐ86ௐ$LUௐ)RUFHௐIRUௐ
ௐ$)6(7¶VௐZKLFKௐZDVௐWKHௐ
$/ௐSLFNXSௐPRXQWHGௐXQLWௐPRXQWHGௐRQௐDௐWUDLOHUௐௐ7KHVHௐXQLWVௐZHUHௐGHSOR\HGௐDURXQGௐWKHௐ86ௐDQGௐWKHௐ ZRUOGௐௐ(=ௐ/LQHUௐDJDLQௐZRUNHGௐZLWKௐWKHௐ$LUௐ)RUFHௐRQௐDௐQHZௐSDOOHWW\SHௐPLGVL]HGௐVWULSHUௐLQௐ ௐDQGௐ
ௐPRUHௐVLPLODUO\ௐGHVLJQHGௐXQLWVௐZHUHௐVKLSSHGௐWRௐLQFOXGHௐ9RJHOௐWUDIILFௐSDLQWௐDQGௐJODVVௐEHDGV

:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐHYHQWௐRIௐ DQௐDZDUG"
9RJHOௐ7UDIILFௐ6HUYLFHVௐKDVௐVXFFHVVIXOO\ௐDQGௐDJJUHVVLYHO\ௐPDUNHWHGௐ6RXUFHZHOOௐVLQFHௐEHLQJௐDZDUGHGௐDௐ FRQWUDFWௐLQௐௐ:HௐKDYHௐDQGௐZLOOௐFRQWLQXHௐWRௐSURDFWLYHO\ௐSUHVHQWௐ6RXUFHZHOOௐDVௐDQௐRXWVWDQGLQJௐ SXUFKDVLQJௐRSWLRQௐWRௐDOOௐFXUUHQWௐDQGௐSURVSHFWLYHௐPHPEHUVௐ2XUௐVDOHVௐDQGௐPDUNHWLQJௐSHUVRQQHOௐLQWHQGௐ WRௐVLJQLILFDQWO\ௐH[SDQGௐDQGௐJURZௐEXVLQHVVௐXQLWௐVDOHVௐDQGௐUHYHQXHௐUHVXOWLQJௐIURPௐDQௐDZDUGௐZLWKௐDQௐ H[SDQGHGௐSURGXFWௐOLQHௐWRௐPHHWௐPDUNHWௐQHHGVௐ:HௐKDYHௐVHHQௐ\HDUௐWRௐ\HDUௐJURZWKௐDQGௐH[SHFWௐLWௐWRௐ FRQWLQXHௐRYHUௐWKHௐQH[WௐWHUPௐ:HௐDOVRௐH[SHFWௐDௐJURZLQJௐUHODWLRQVKLSௐZLWKௐ6RXUFHZHOOௐVWDIIௐWRௐH[SDQGௐRXUௐ UHDFKௐWRௐQHZௐWHUULWRULHVௐDQGௐPDUNHWௐVHJPHQWVௐ:HௐDUHௐLQWURGXFLQJௐPRUHௐSURGXFWVௐDOORZLQJௐIRUௐDQௐ H[SDQGHGௐDQGௐPRUHௐHIILFLHQWௐSXUFKDVLQJௐVHOHFWLRQௐIRUௐRXUௐFXVWRPHUVௐWRௐJHWௐZKDWௐWKH\ௐZDQWௐZKHQௐWKH\ௐ ZDQWௐLWௐ)LQDOO\ௐRXUௐH[SHFWDWLRQVௐDUHௐWRௐXWLOL]HௐGLJLWDOௐPDUNHWLQJௐLQௐLQQRYDWLYHௐZD\VௐWRௐEXLOGௐEUDQGௐ DZDUHQHVVௐH[SDQGௐRXUௐPDUNHWௐUHDFKௐDQGௐXOWLPDWHO\ௐLQFUHDVHௐRXUௐEXVLQHVVௐZLWKௐ6RXUFHZHOOௐPHPEHUV

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐVWDELOLW\ௐZLWKௐ PHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐLQFOXGHௐVXFKௐLWHPVௐDVௐ
ILQDQFLDOௐVWDWHPHQWVௐ6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐ
UDWLQJVௐOHWWHUVௐRIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ 8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ
DVௐDSSOLFDEOH
ௐLQௐWKHௐ
GRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
9RJHOௐ7UDIILFௐ6HUYLFHVௐLVௐGHEWIUHHௐKDVௐDௐVWURQJௐEDODQFHௐVKHHWௐDQGௐKDVௐVWUDWHJLFDOO\ௐDGDSWHGௐZHOOௐWRௐ DYRLGௐILQDQFLDOௐVWUHVVௐWKURXJKௐWKHௐ3DQGHPLFௐ(YHQௐLQௐWKHௐIDFHௐRIௐH[WHQGHGௐOHDGௐWLPHVௐFRPSRQHQWௐ VKRUWDJHVௐDQGௐODERUௐPDUNHWௐFKDOOHQJHVௐZHௐKDYHௐPHWௐRXUௐSURPLVHGௐGHOLYHULHVௐDQGௐPDLQWDLQHGௐILQDQFLDOௐ VWUHQJWKௐ9RJHOௐ7UDIILFௐ6HUYLFHVௐ,QFௐKDVௐDௐ' %ௐUDWLQJௐRIௐ5ௐDQGௐDௐ3D\'H[ௐUDWLQJௐRIௐௐௐ2XUௐ '816ௐQXPEHUௐLVௐ
ௐௐ9RJHOௐ7UDIILFௐ6HUYLFHVௐ,QFௐGEDௐ(=ௐ/LQHUௐLVௐDௐFORVHO\ௐKHOGௐSULYDWHௐ FRUSRUDWLRQௐ,Qௐௐ(=ௐ/LQHUௐSURGXFHGௐDௐQHZௐDQQXDOௐUHFRUGௐRIௐWUXFNௐPRXQWHGௐSDLQWௐVWULSHUௐERGLHVௐ XSILWWHGௐWRௐPDLQO\ௐ3HWHUELOWௐDQGௐ,VX]XௐFKDVVLVௐ/RRNLQJௐIRUZDUGௐWRௐௐZHௐKDYHௐSUHRUGHUHGௐPXOWLSOHௐ FDEVௐ ௐFKDVVLVௐLQௐYDULRXVௐPRGHOVௐDORQJௐZLWKௐFRPSRQHQWVௐWRௐDFFRPPRGDWHௐDQWLFLSDWHGௐFXVWRPHUௐ UHTXHVWVௐIRUௐPRUHௐLPPHGLDWHௐDYDLODELOLW\ௐRIௐILQLVKHGௐSURGXFWV

:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐVROXWLRQVௐWKDWௐ \RXௐDUHௐSURSRVLQJ"
2XUௐPDUNHWௐVKDUHௐLQௐWKHௐ86ௐIRUௐRYHUDOOௐ6RXUFHZHOOௐDSSOLFDEOHௐWUXFNௐPRXQWHGௐDQGௐPLGVL]HௐSDLQWௐ VWULSLQJௐHTXLSPHQWௐVDOHVௐLVௐDSSUR[LPDWHO\ௐௐௐ7KHௐLQGXVWU\ௐLVௐORRVHO\ௐRUJDQL]HGௐEXWௐRYHUௐWKHௐSDVWௐ IRXUௐ\HDUVௐZHௐKDYHௐZRUNHGௐGLOLJHQWO\ௐZLWKௐNH\ௐVXSSOLHUVௐFXVWRPHUVௐSURVSHFWVௐLQGXVWU\ௐDVVRFLDWLRQVௐ DQGௐFRQGXFWHGௐFRPSHWLWLYHௐDQDO\VLVௐWRௐGHWHUPLQHௐWKHௐ86ௐPDUNHWௐ:HௐEHOLHYHௐWKHௐJRYHUQPHQWDOௐPDUNHWௐ LVௐDSSUR[LPDWHO\ௐௐXQLWVௐSURGXFHGௐDQGௐVKLSSHG\HDUௐLQௐWKLVௐFDWHJRU\ௐ2IௐWKHௐRYHUDOOௐSDYHPHQWௐ PDUNLQJௐHTXLSPHQWௐFDWHJRU\ௐSDLQWௐVWULSLQJௐHTXLSPHQWௐLVௐWKHௐPRVWௐFRPPRQௐHVWLPDWHGௐௐRIௐWKHௐ PDUNHWௐ7KHUPRSODVWLFௐWUXFNVௐSOXUDOௐFRPSRQHQWௐWUXFNVௐ530ௐDSSOLFDWRUௐWUXFNVௐHWFௐDUHௐSURGXFWVௐZHௐDUHௐ FXUUHQWO\ௐDGGLQJௐWRௐRXUௐ6RXUFHZHOOௐSURGXFWௐOLQHௐRIIHULQJௐ:HௐH[SHFWௐWRௐJDLQௐXSௐWRௐௐRIௐWKHௐRYHUDOOௐ PDUNHWௐVKDUHௐZLWKௐDQௐH[SDQGHGௐSURGXFWௐRIIHULQJௐ7KHௐXQLWVௐVKLSSHGௐPD\ௐEHௐOHVVRUௐTXDQWLWLHVௐEXWௐ W\SLFDOO\ௐPRUHௐUHYHQXHௐSHUௐXQLW

:KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐVROXWLRQVௐ WKDWௐ\RXௐDUHௐSURSRVLQJ"
2XUௐPDUNHWௐVKDUHௐLQௐ&DQDGDௐIRUௐRYHUDOOௐ6RXUFHZHOOௐDSSOLFDEOHௐWUXFNௐPRXQWHGௐDQGௐPLGVL]HௐSDLQWௐVWULSHUௐ XQLWௐVDOHVௐLVௐDSSUR[LPDWHO\ௐௐ2YHUௐWKHௐODVWௐௐ\HDUVௐWKHௐ&DQDGLDQௐPDUNHWௐLVௐVLJQLILFDQWO\ௐVPDOOHUௐ WKDQௐWKHௐGRPHVWLFௐ86ௐPDUNHWௐ,WௐLVௐHVWLPDWHGௐDQௐDYHUDJHௐRIௐௐXQLWௐVDOHVௐLQௐWKLVௐPDUNHWௐLQௐ&DQDGDௐ WDNHௐSODFHௐHDFKௐ\HDUௐ2IௐWKHௐRYHUDOOௐSDYHPHQWௐPDUNLQJௐHTXLSPHQWௐFDWHJRU\ௐOLNHௐWKHௐ86ௐSDLQWௐVWULSLQJௐ HTXLSPHQWௐLVௐWKHௐPRVWௐFRPPRQௐ7KHUPRSODVWLFௐWUXFNVௐSOXUDOௐFRPSRQHQWௐWUXFNVௐ530ௐDSSOLFDWRUௐWUXFNVௐ HWFௐDUHௐDGGLWLRQDOௐSURGXFWVௐXVHGௐ:HௐDUHௐFXUUHQWO\ௐDGGLQJௐWRௐRXUௐSURGXFWௐOLQHௐRIIHULQJௐDQGௐH[SHFWௐWRௐ JDLQௐXSௐWRௐௐRIௐWKHௐRYHUDOOௐPDUNHWௐVKDUH

+DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐEDQNUXSWF\ௐ
SURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
1R

+RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHG
ௐLVௐLWௐDௐ
PDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐDௐVHUYLFHௐ SURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐTXHVWLRQௐ
HLWKHUௐD
ௐRUௐE
ௐ
MXVWௐEHORZ
ௐEHVWௐDSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQ
D
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ
RUௐVLPLODUௐHQWLW\
ௐSURYLGHௐ\RXUௐ
ZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐRIௐWKHௐ SURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,IௐDSSOLFDEOHௐLVௐ\RXUௐ
GHDOHUௐQHWZRUNௐLQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ\RXUௐ
UHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐIRUFHௐDQGௐZLWKௐ \RXUௐGHDOHUௐQHWZRUNௐLQௐGHOLYHULQJௐWKHௐSURGXFWVௐDQGௐ
VHUYLFHVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ
\RXUௐHPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐSDUW\"
E
ௐௐ:HௐVHOOௐPDQXIDFWXUHௐGLVWULEXWHௐVKLSௐDQGௐVHUYLFHௐDOOௐZHௐRIIHUௐGLUHFWO\ௐWRௐWKHௐHQGௐFXVWRPHUXVHUௐ

'LUHFWௐ6DOHV
ௐௐ2XUௐVDOHVௐIRUFHௐDQGௐVHUYLFHௐWHDPVௐDUHௐFRPSDQ\ௐHPSOR\HHVௐZRUNLQJௐGLUHFWO\ௐZLWKௐWKHௐ FXVWRPHUVௐ2XUௐVDOHVௐHQJLQHHUVௐDQGௐVHUYLFHௐVWDIIௐZRUNௐGLUHFWO\ௐZLWKௐWKHௐSURFXUHPHQWௐHQJLQHHULQJௐ RSHUDWLRQௐDQGௐPDLQWHQDQFHௐVWDIIௐIRUௐJRYHUQPHQWDOௐHQWLWLHVௐDWௐWKHLUௐORFDWLRQVௐZKHWKHUௐLWௐEHௐWKHௐ DGPLQLVWUDWLYHௐRIILFHVௐRUௐILHOGEDVHGௐVKRSVௐDQGௐ\DUGVௐ,QௐDGGLWLRQௐZHௐKDYHௐDௐFRUSRUDWHௐVHUYLFHௐFHQWHUௐ WKDWௐLVௐXWLOL]HGௐIRUௐWUDLQLQJௐSURGXFWௐLQVSHFWLRQௐPDLQWHQDQFHௐUHSDLUௐ ௐRYHUKDXOௐ:HௐVXSSRUWௐRXUௐ FXVWRPHUVௐWKURXJKௐWKHௐOLIHௐRIௐWKHLUௐHTXLSPHQWௐRUௐPDWHULDOVௐZLWKௐIDFWRU\ௐGLUHFWௐWUDLQHGௐH[SHULHQFHGௐ WHFKQLFLDQVௐ7KH\ௐEHJLQௐZLWKௐHTXLSPHQWௐGHVLJQௐDQGௐHQGௐZLWKௐVHUYLFHௐDQGௐSDUWVௐVXSSRUWௐWKURXJKௐWRௐHQGௐ RIௐOLIHௐSODQQLQJ

,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐRXWOLQLQJௐ WKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐDUHௐERWKௐUHTXLUHGௐWRௐ EHௐKHOGௐDQGௐDFWXDOO\ௐKHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ

LQFOXGLQJௐWKLUGௐSDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH ௐ
LQௐSXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ5)3
9HKLFOHௐ'HDOHU
VௐOLFHQVHௐLQௐWKHௐVWDWHௐRIௐ,RZDௐIRUௐDQௐ2(0ௐRUௐXSILWWHUௐWKDWௐPDQXIDFWXUHVௐFXVWRPௐSDLQWௐ VWULSLQJௐWUXFNVௐ

DWWDFKHG
ௐ6RPHௐJRYHUQPHQWௐDJHQFLHVௐUHTXLUHௐWKDWௐDௐYHQGRUௐKROGௐDௐEXVLQHVVௐOLFHQVHௐ IRUௐWKHLUௐJRYHUQPHQWௐHQWLW\ௐௐ7KDWௐLVௐKDQGOHGௐRQௐDௐFDVHE\FDVHௐEDVLVௐ:HௐKROGௐFRQYHUWHU VௐOLFHQVHVௐLQௐ
FHUWDLQௐVWDWHVௐZKHUHௐUHTXLUHG
2XUௐHTXLSPHQWௐLVௐPDQXIDFWXUHGௐDQGௐFRQIRUPVௐWRௐWKHௐEHVWNQRZQௐFXUUHQWௐSUDFWLFHVௐUHODWLYHௐWRௐGHVLJQௐ PDWHULDOVௐVWUHQJWKௐTXDOLW\ௐGXUDELOLW\ௐVDIHW\ௐDQGௐZRUNPDQVKLSௐDQGௐVKDOOௐEHௐLQௐDFFRUGDQFHௐZLWKௐWKHௐ ODWHVWௐFRGHVௐVWDQGDUGVௐDQGௐSUDFWLFHVௐRIௐWKHௐLQGXVWU\ௐDQGௐWKHௐIROORZLQJௐSURIHVVLRQDOௐRUJDQL]DWLRQV ௐ
$PHULFDQௐ1DWLRQDOௐ6WDQGDUGVௐ,QVWLWXWHௐ
$16,
ௐ
$PHULFDQௐ6RFLHW\ௐRIௐ0HFKDQLFDOௐ(QJLQHHUVௐ
$60(
ௐ
$PHULFDQௐ6RFLHW\ௐIRUௐ7HVWLQJௐDQGௐ0DWHULDOVௐ
$670
ௐ
$PHULFDQௐ:HOGLQJௐ6RFLHW\ௐ
$:6
ௐ
)HGHUDOௐ0RWRUௐ9HKLFOHௐ6DIHW\ௐ6WDQGDUGVௐ
)0966
ௐ
,QGXVWULDOௐ)DVWHQHUௐ,QVWLWXWHௐ
,),
ௐ
,QWHUQDWLRQDOௐ6WDQGDUGVௐ2UJDQL]DWLRQௐ
,62
ௐ9RJHOௐ3DLQWௐLVௐ,62ௐFHUWLILHG
-RLQWௐ,QGXVWULDOௐ&RXQFLOௐ
-,&
ௐ
1DWLRQDOௐ7UXFNௐ(TXLSPHQWௐ$VVRFLDWLRQௐ
17($
ௐ
6RFLHW\ௐRIௐ$XWRPRWLYHௐ(QJLQHHUVௐ
6$(
ௐ
7KHௐ0DLQWHQDQFHௐ&RXQFLOௐRIௐ7KHௐ$PHULFDQௐ7UXFNLQJௐ$VVRFLDWLRQௐ 70&

8QGHUZULWHUVௐ/DERUDWRU\ௐ
8/

3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐLQIRUPDWLRQௐWKDWௐ KDVௐDSSOLHGௐWRௐ\RXUௐRUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐWHQௐ
\HDUV
1RQHௐ9RJHOௐ7UDIILFௐ6HUYLFHVௐ,QFௐKDVௐQHYHUௐEHHQௐVXVSHQGHGௐRUௐGLVEDUUHGௐE\ௐDQ\ௐRUJDQL]DWLRQௐ WKURXJKRXWௐLWVௐ\HDUVௐRIௐKLVWRU\

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐUHFRJQLWLRQௐ WKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐLQௐWKHௐSDVWௐILYHௐ\HDUV
6LOYHUௐ$ZDUGௐ5RDGVௐ ௐ%ULGJHVௐ&RQWUDFWRU¶Vௐ&KRLFHௐ$ZDUG
1RUWKZHVWௐ,RZDௐ'HYHORSPHQWௐ
ௐ%XVLQHVVௐDQGௐ2UJDQL]DWLRQௐ,QQRYDWLRQௐ$ZDUG
.HHSௐ,RZDௐ%HDXWLIXOௐௐ'RQDOGௐ)ௐ/DPEHUWLௐ+RPHWRZQௐ3ULGHௐ9LVLRQௐ$ZDUG

6HHௐ0DUNHWLQJௐ3ODQௐDWWDFKPHQWௐIRUௐH[DPSOHVௐRIௐHDFKௐDZDUG

:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
$SSUR[LPDWHO\ௐௐRIௐRXUௐRYHUDOOௐVDOHVௐUHYHQXHௐGROODUVௐFRPHௐIURPௐWKHௐJRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐ SDVWௐWKUHHௐ\HDUVௐLQFOXGLQJௐ6WDWHௐ'27
Vௐ&RXQWLHVௐ&LWLHVௐDQGௐ$LUSRUWV

:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐHGXFDWLRQௐ
VHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
$SSUR[LPDWHO\ௐௐRXUௐRSSRUWXQLW\ௐWRௐVHOOௐSURGXFWௐWRௐWKHௐ(GXFDWLRQௐVHFWRUௐLVௐPLQLPDOௐ:HௐGRௐ RFFDVLRQDOO\ௐVHOOௐWRௐWKLVௐPDUNHWௐVHFWRUௐEXWௐWKHௐSHUFHQWDJHௐLQௐRYHUDOOௐUHYHQXHௐGROODUVௐLVௐORZௐ XVXDOO\ௐDௐ
ZDONௐEHKLQGௐRUௐPLGVL]HௐVWULSHU
ௐ:HௐKDYHௐQRWௐVROGௐDQ\ௐWUXFNௐPRXQWHGௐXQLWVௐWRௐWKHௐ(GXFDWLRQௐVHFWRU

/LVWௐDQ\ௐVWDWHௐSURYLQFLDOௐRUௐFRRSHUDWLYHௐSXUFKDVLQJௐ FRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐ
YROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ \HDUV"
,RZDௐ'27ௐ
WKUXௐ
ௐௐ
0LVVRXULௐ'27ௐ
WKUXௐ
ௐ
6RXUFHZHOOௐ
WKUXௐ
ௐ
+*$&ௐ
WKUXௐ

ௐ

/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐDQGௐ6XSSO\ௐ $UUDQJHPHQWVௐ
626$
ௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐ
DQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐ
WKHௐSDVWௐWKUHHௐ\HDUV"
(=ௐ/LQHUௐGRHVௐQRWௐKDYHௐDௐ*6$ௐFRQWUDFWௐ$ௐ&DJHௐQXPEHUௐ1&8ௐKDVௐEHHQௐLVVXHGௐ ௐPDLQWDLQHGௐ WKURXJKௐ6$0JRYௐIRUௐ86$)ௐ
8QLWHGௐ6WDWHVௐ$LUௐ)RUFH
ௐVDOHVௐRIௐHTXLSPHQWௐWRௐ$)%
VௐDURXQGௐWKHௐZRUOGௐ
7KHௐDQQXDOௐVDOHVௐYROXPHௐDYHUDJHௐRYHUௐWKHௐODVWௐௐ\HDUVௐRIௐWKHௐPRVWௐUHFHQWௐ86$)ௐRUGHUௐWKURXJKௐ 9L]RFRPௐ,&7ௐ//&ௐLVௐ7KLVௐKDVௐEHHQௐUHFHQWO\ௐUHELGௐIRUௐDௐILYHௐ\HDUௐFRQWUDFWௐDQGௐZHௐDUHௐ DZDLWLQJௐWKHௐQRWLILFDWLRQௐRIௐDZDUG

7DEOH
5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV (QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU

&LW\ௐRIௐ3DOPGDOHௐ&$ௐ
7HVWLPRQLDOௐDWWDFKHGௐDVௐSDUWௐRIௐ
$GGLWLRQDOௐ'RFXPHQWௐDWWDFKHG

%UXFHௐ5RDGRXVH

6DFUDPHQWRௐ,QWHUQDWLRQDOௐ$LUSRUWௐ&$ 6WHYHQௐ0F'RQDOG

%DOGZLQௐ&RXQW\ௐ$/ -DPHVௐ0DUWLQ

+LOOVERURXJKௐ&Rௐ$YLDWLRQௐ$XWKRULW\ௐ7DPSDௐ,QWௐ$LUSRUW -HIIௐ&OD\ 7DEOH
7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHP3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO
LQFOXGLQJHQWLW\W\SHWKHVWDWHRUSURYLQFHWKH
HQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW
V
VL]HRIWUDQVDFWLRQ
V
DQGGROODUYROXPHVIURPWKHSDVWWKUHH\HDUV
(QWLW\1DPH (QWLW\7\SH
6WDWH3URYLQFH
6FRSHRI:RUN
6L]HRI7UDQVDFWLRQV
'ROODU9ROXPH3DVW7KUHH
<HDUV

6DFUDPHQWRௐ&RXQW\ *RYHUQPHQW &DOLIRUQLD&$ ௐWUXFNVௐIRUௐKLJKZD\ௐGHSDUWPHQW ௐWUXFNௐIRUௐ$LUSRUW
ௐSDOOHWௐVWHQFLOௐXQLWௐIRUௐDLUSRUW
SDUWV
ௐ[ௐௐHDFK
ௐ[ௐ
ௐ[ௐ
ௐ

0LVVRXULௐ'27 *RYHUQPHQW 0LVVRXUL02 ௐWUXFNௐIRUௐ.&ௐGLVWULFW ௐWUXFNௐIRUௐ+DQQLEDOௐGLVWULFW
UHSDLUௐDQGௐUHIXUEVKPHQWௐRIௐRWKHUௐGLVWULFWௐ
WUXFNV
SDUWV
ௐ[ௐ

ௐ[ௐ

3RUWௐ$XWKRULW\ௐRIௐ
1<ௐ ௐ1-
*RYHUQPHQW 1HZ-HUVH\1- ௐWUXFNVௐ
-).ௐ ௐ1HZDUNௐ,QW
Oௐ$LUSRUWV
ௐ[ௐௐ
[ௐ

9L]RFRPௐ,&7ௐ
//&ௐ86$)
*RYHUQPHQW &DOLIRUQLD&$ ௐSDOOHWL]HGௐPLOLWDU\ௐVWULSHUVௐZLWKௐWUDIILFௐ SDLQWௐ ௐEHDGVௐVKLSSHGௐWRௐYDULRXVௐ86$)ௐ
EDVHV
ௐ[ௐ
ௐHDFKௐNLW

,RZDௐ'27 *RYHUQPHQW ,RZD,$ ௐWUXFNௐIRUௐ$PHVௐGLVWULFW ௐWUXFNௐIRUௐ$OELDௐGLVWULFW
VWDWHZLGHௐWUDIILFௐFRDWLQJVௐFRQWUDFW
SDUWV
ௐ[ௐ
ௐ[ௐ

ௐ[ௐ

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

t------,f-----------------------t-------------------------------------------;,- 7DEOH
$ELOLW\WR6HOODQG'HOLYHU6HUYLFH
'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH<RXUUHVSRQVHVKRXOGDGGUHVV LQGHWDLODWOHDVWWKHIROORZLQJDUHDV
ORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURIZRUNHUV IXOOWLPHHTXLYDOHQWV
LQYROYHGLQHDFKVHFWRU
ZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV
RUHPSOR\HHVRIDWKLUGSDUW\
DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV /LQH
,WHP 4XHVWLRQ 5HVSRQVH

6DOHVௐIRUFH 976(=ௐ/LQHUௐHPSOR\VௐWKUHHௐWUDYHOLQJௐ7HUULWRU\ௐ6DOHVௐ0DQDJHUVௐZKRௐFRYHUௐWKHௐHQWLUHௐ8QLWHGௐ6WDWHVௐDQGௐ &DQDGDௐ7KH\ௐDUHௐVXSSRUWHGௐE\ௐWZRௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ0DQDJHUVௐZKRௐLQWHUSUHWௐDQGௐZULWHௐVSHFVௐ GHVLJQௐHTXLSPHQWௐDQGௐSUHSDUHௐTXRWHVௐ ௐELGVௐ7KHௐWHDPௐLVௐOHGௐE\ௐDௐ9LFHௐ3UHVLGHQWௐIRUௐ6DOHVௐDQGௐ 0DUNHWLQJௐZKRௐDOVRௐRYHUVHHVௐDௐ0DUNHWLQJௐ0DQDJHUௐDQGௐ0DUNHWLQJௐ6XSSRUWௐ6SHFLDOLVWௐ,QௐDGGLWLRQௐVLQFHௐ ZHௐGHVLJQௐFXVWRPௐHTXLSPHQWௐDQGௐVHUYLFHௐLWௐIRUௐWKHௐOLIHௐRIௐWKHௐYHKLFOHௐZHௐKDYHௐDQRWKHUௐJURXSௐRIௐௐ LQGLYLGXDOVௐZRUNLQJௐIRUௐWKHௐFXVWRPHUௐLQFOXGLQJௐHQJLQHHUVௐSDUWVௐVDOHVௐVHUYLFHௐWHFKQLFLDQVௐDQGௐWUDLQHUVௐ 7UDIILFௐSDLQWௐVDOHVௐDUHௐKDQGOHGௐWKURXJKௐRXUௐ'LUHFWRUௐRIௐ7UDIILFௐ&RDWLQJVௐ7KHVHௐWHDPௐPHPEHUVௐDUHௐ KRXVHGௐLQௐRXUௐFRUSRUDWHௐRIILFHௐLQௐ2UDQJHௐ&LW\ௐ,$

'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐPHWKRGV 2XUௐSURGXFWVௐDQGௐVHUYLFHVௐDUHௐVROGௐIDFWRU\ௐGLUHFWௐE\ௐH[SHULHQFHGௐ7HUULWRU\ௐ6DOHVௐ0DQDJHUVௐVRPHWLPHVௐ ZRUNLQJௐWKRXJKௐVHOHFWௐGHDOHUVௐEXWௐPRUHௐRIWHQௐZRUNLQJௐGLUHFWO\ௐZLWKௐJRYHUQPHQWௐDJHQFLHV

6HUYLFHௐIRUFH 976(=ௐ/LQHUௐSURYLGHVௐFRPSOHWHௐDIWHUPDUNHWௐVHUYLFHௐDQGௐVXSSRUWௐIRUௐWKHௐOLIHௐRIௐWKHௐHTXLSPHQWௐDQGௐ PDWHULDOVௐ8QGHUௐWKHௐGLUHFWLRQௐRIௐRXUௐ'LUHFWRUௐRIௐ(TXLSPHQWௐ6HUYLFHVௐZHௐSURYLGHௐSDUWVௐWUDLQLQJௐ052ௐ

PDLQWHQDQFHௐUHSDLUௐ ௐRYHUKDXO
ௐZDUUDQW\ௐVHUYLFHௐDQGௐWHFKQLFDOௐVXSSRUWௐVHUYLFHVௐQDWLRQZLGHௐDQGௐLQௐ &DQDGDௐௐ:HௐKDYHௐDௐVWDIIௐRIௐVL[ௐIXOOWLPHௐLQGLYLGXDOVௐWKDWௐSURYLGHௐLQILHOGௐVHUYLFHௐRUௐFRPSOHWHௐVHUYLFHௐ IURPௐRXUௐFRUSRUDWHௐVHUYLFHௐFHQWHUௐ$GGLWLRQDOO\ௐZHௐKDYHௐH[WHQVLYHௐVXSSRUWௐIURPௐRXUௐSDUWVௐZDUHKRXVHௐ HQJLQHHULQJௐDQGௐSURGXFWLRQௐWHFKQLFLDQVௐDVௐQHHGHGௐௐ2XUௐSDUWQHUௐVXSSOLHUVௐSURYLGHௐVLPLODUௐVHUYLFHVௐDQGௐ VXSSRUWௐXQGHUௐRXUௐJXLGDQFHௐ7KLVௐWHDPௐKDVௐSDYHPHQWௐPDUNLQJௐH[SHUWLVHௐZLWKௐௐFRPELQHGௐ\HDUVௐRIௐ H[SHULHQFHௐIURPௐWRSௐWHQௐHPSOR\HHVௐௐ
ௐ2XUௐUHVRXUFHVௐLQFOXGHௐDௐKLJKTXDOLW\ௐWUDIILFௐSDLQWௐPDQXIDFWXULQJௐGLYLVLRQௐDௐKLJKTXDOLW\ௐHTXLSPHQWௐ PDQXIDFXULQJௐGLYLVLRQௐDQGௐDௐSURIHVVLRQDOௐDSSOLFDWLRQௐRIௐWUDIILFௐPDUNLQJVௐGLYLVLRQௐ7KHௐLQWHUDFWLRQௐRIௐWKHVHௐ GLYLVLRQVௐDOORZVௐXVௐWRௐUHODWHௐWRௐWKHௐHQGௐXVHUVௐDQGௐKDYHௐWKHௐXQGHUVWDQGLQJௐWRௐDVVLVWௐZLWKௐWURXEOHVKRRWLQJௐ DVௐZHOOௐDVௐDLGௐXVௐLQௐSURGXFWௐUHVHDUFKௐDQGௐGHYHORSPHQWௐௐ:HௐNQRZௐWKHௐSURGXFWௐEHLQJௐDSSOLHGௐDQGௐWKHௐ DSSOLFDWLRQௐUHTXLUHPHQWVௐIURPௐILUVWKDQGௐH[SHULHQFH

'HVFULEHௐWKHௐRUGHULQJௐSURFHVVௐ,IௐRUGHUVௐZLOOௐEHௐ
KDQGOHGௐE\ௐGLVWULEXWRUVௐGHDOHUVௐRUௐRWKHUVௐH[SODLQௐWKHௐ UHVSHFWLYHௐUROHVௐRIௐWKHௐ3URSRVHUௐDQGௐRWKHUV
)URPௐLQLWLDOௐFRQWDFWௐWRௐGHOLYHULQJௐHTXLSPHQWௐWKHௐFXVWRPHUௐLVௐZDONHGௐWKURXJKௐDௐVHULHVௐRIௐVWHSVௐWRௐHQVXUHௐ VSHFLILFDWLRQVௐDUHௐPHWௐDQGௐFXVWRPHUVௐDUHௐVDWLVILHGௐௐ,QLWLDOௐFRQWDFWௐLVௐPDGHௐZLWKௐDQௐ(=ௐ/LQHUௐ7HUULWRU\ௐ 6DOHVௐ0DQDJHUௐZKRௐZRUNVௐZLWKௐWKHௐFXVWRPHUௐWKURXJKRXWௐWKHௐSURFHVVௐௐ,QKRXVHௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ 0DQDJHUVௐDORQJௐZLWKௐ(QJLQHHUVௐJXLGHௐWKHௐFXVWRPHUௐWKURXJKௐWKHௐGHVLJQௐGHVLJQௐDSSURYDOௐTXRWDWLRQௐ RUGHULQJௐDQGௐSUHFRQVWUXFWLRQௐPHHWLQJVௐWRௐDVVXUHௐWKHௐILQDOௐ3XUFKDVHௐ2UGHUௐLVௐUHIOHFWLYHௐRIௐWKHௐLQWHQGHGௐ GHVLJQௐVSHFLILFDWLRQVௐDQGௐSHUIRUPDQFHௐH[SHFWDWLRQVௐ$ௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ0DQDJHUௐRYHUVHHVௐWKHௐ FRPSOHWHௐSURFHVVௐZKLFKௐPDNHVௐLWௐVLPSOHௐDQGௐHDV\ௐIRUௐWKHௐFXVWRPHUௐ2UGHUVௐDUHௐZULWWHQௐXSௐE\ௐRXUௐ H[SHULHQFHGௐ7HUULWRU\ௐ6DOHVௐ0DQDJHUVௐZLWKௐWKHௐKHOSௐRIௐIDFWRU\EDVHGௐ7UXFNௐ3URMHFWௐ0DQDJHUVௐ ௐ (QJLQHHUVௐRQௐFXVWRPௐSURGXFWVௐWKH\ௐDUHௐHQWHUHGௐLQWRௐRXUௐ(53ௐV\VWHPௐDQGௐZRUNௐRUGHUVௐDUHௐFUHDWHGௐDQGௐ WUDFNHGௐ6HHௐ6WDQGDUGௐ7UDQVDFWLRQௐ'RFXPHQWௐ6DPSOHVௐDWWDFKPHQWௐIRUௐPRUHௐGHWDLOVௐRQௐWKHௐSURFHVVௐRIௐ TXRWLQJௐ ௐFRQILJXULQJௐVDOHVௐRUGHUV

'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐSURFHGXUHௐRIௐ
\RXUௐFXVWRPHUௐVHUYLFHௐSURJUDPௐLIௐDSSOLFDEOHௐௐ
,QFOXGHௐ\RXUௐUHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐKHOSௐ
\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐVHUYLFHௐJRDOVௐRUௐ
SURPLVHV
2QWLPHௐGHOLYHU\ௐPDQDJHPHQWௐLVௐGHWDLOHGௐDQGௐPHDVXUHGௐDVௐRQHௐRIௐ(=ௐ/LQHU¶VௐNH\ௐSHUIRUPDQFHௐLQGLFHVௐ 2XUௐHQWLUHௐFRPSDQ\ௐPRQLWRUVௐDQGௐUHYLHZVௐ.3,
VௐPRQWKO\ௐZLWKௐFRUUHFWLYHௐDFWLRQௐWDNHQௐDVௐUHTXLUHGௐ:Hௐ SURYLGHௐSRVWGHOLYHU\ௐKDQGVRQௐWUDLQLQJௐDQGௐHGXFDWLRQௐWRௐHQVXUHௐFXVWRPHUVௐXQGHUVWDQGVௐWKHௐIXOOௐIXQFWLRQௐ RSHUDWLRQௐDQGௐPDLQWHQDQFHௐDQGௐVDIHW\ௐIHDWXUHVௐRIௐWKHௐXQLWௐ7HFKQLFDOௐ6XSSRUWௐDIWHUௐWKHௐVDOHௐHQVXUHVௐ XVHUVௐOLPLWHGௐGRZQௐWLPHௐ ௐLPPHGLDWHௐSDUWVௐDYDLODELOLW\ௐ(=ௐ/LQHUௐKDVௐDௐ&XVWRPHUௐ6XSSRUWௐWHDPௐWKDWௐ DVVLVWVௐFXVWRPHUVௐRYHUௐWKHௐSKRQHௐௐ7KHௐ&XVWRPHUௐ6XSSRUWௐWHDPௐDQGௐPDQDJHPHQWௐZRUNௐZLWKௐHDFKௐ FXVWRPHU¶VௐORFDOௐYHQGRUVௐWRௐSHUIRUPௐZDUUDQW\ௐZRUNௐDQGௐWRௐUHVROYHௐDQ\ௐLVVXHVௐ,IௐQHHGHGௐDௐWHFKQLFLDQௐLVௐ VHQWௐWRௐWKHௐFXVWRPHU¶VௐORFDWLRQௐWRௐWDNHௐFDUHௐRIௐDQ\ௐSHUIRUPDQFHௐRUௐZDUUDQW\ௐLWHPVௐௐ3KRQHௐVXSSRUWௐ SURYLGHVௐDQௐLPPHGLDWHௐUHVSRQVHௐௐ,QSHUVRQௐUHVSRQVHௐLVௐW\SLFDOO\ௐVDPHௐGD\ௐIURPௐWKHௐIDFWRU\ௐEXWௐFRXOGௐ LQௐVRPHௐVLWXDWLRQVௐWDNHௐௐWRௐௐKRXUVௐ$GGLWLRQDOO\ௐZHௐKDYHௐDQௐH[WHQVLYHௐSDUWVௐLQYHQWRU\ௐDQGௐLQVWRFNௐ QHZௐWUXFNௐXQLWVௐWKDWௐSURYLGHVௐXVௐZLWKௐWKHௐDELOLW\ௐWRௐUHVSRQGௐWRௐFXVWRPHUVௐLPPHGLDWHௐQHHGV

'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ\RXUௐ SURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐWKHௐ8QLWHGௐ6WDWHV
6WUDWHJLFௐJHRJUDSKLFௐSRVLWLRQLQJௐLQௐWKHௐFHQWHUௐRIௐ1RUWKௐ$PHULFDௐWRௐVHUYHௐWKHௐ86ௐDQGௐ&DQDGDௐPRUHௐ HIILFLHQWO\ௐWKDQௐDQ\ௐFRPSHWLWRUௐLQௐRXUௐPDUNHWௐFUHDWLQJௐDQௐLQKHUHQWௐDELOLW\ௐWRௐVHOOௐRXUௐSURGXFWVௐDQGௐGHOLYHUௐ VHUYLFHௐ:LWKLQௐWKHௐODVWௐௐWRௐௐ\HDUVௐZHௐGHOLYHUHGௐQHZௐWUXFNVௐDQGௐSDUWVௐWRௐ+RQROXOXௐ+,ௐDORQJௐZLWKௐ PXOWLSOHௐRUGHUVௐWRௐ$ODVNDௐ:HௐVHUYLFHௐDOOௐDUHDVௐLQௐWKHௐ8QLWHGௐ6WDWHVௐDQGௐ&DQDGD

'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ\RXUௐ SURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐ&DQDGD
:Hௐ³PDWFKௐWKHௐPDFKLQHௐWRௐWKHௐPLVVLRQ´ௐWUXO\ௐXQGHUVWDQGLQJௐWKHௐDSSOLFDWLRQௐDQGௐZKDWௐWKHௐHTXLSPHQWௐ QHHGVௐWRௐGRௐEHFRPHVௐFULWLFDOௐIRUௐ&DQDGLDQௐ6DOHVௐ2XUௐJHRJUDSKLFௐORFDWLRQௐLQௐWKHௐFHQWUDOௐXSSHUௐ0LGZHVWௐ DORQJௐZLWKௐH[WHQVLYHௐH[SHULHQFHௐLQௐVDOHVௐDFURVVௐ&DQDGDௐPDNHVௐRXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐVWURQJௐ:Hௐ KDYHௐUHSUHVHQWDWLYHVௐWKDWௐVHUYHௐDQGௐWUDYHOௐWRௐ&DQDGDௐDORQJௐZLWKௐHTXLSPHQWௐVHUYLFHVௐVWDIIௐWKDWௐKDVௐ FRQGXFWHGௐHTXLSPHQWௐWUDLQLQJௐDQGௐVHUYLFHௐZRUNௐWKURXJKRXWௐ&DQDGDௐ:HௐDQWLFLSDWHௐQRௐFKDOOHQJHVௐZLWKௐ VHUYLQJௐDOOௐ&DQDGLDQௐPHPEHUV

,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐ
RUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐ
WKHௐSURSRVHGௐFRQWUDFW
1RQHௐZHௐDUHௐZLOOLQJௐDQGௐDEOHௐWRௐVHUYHௐDOOௐJHRJUDSKLFDOௐDUHDVௐWKURXJKRXWௐWKHௐ8QLWHGௐ6WDWHVௐDQGௐ&DQDGD

,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐVHFWRUVௐ

LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRUSURILW
ௐWKDWௐ\RXௐ
ZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐ
FRQWUDFWௐ([SODLQௐLQௐGHWDLOௐ)RUௐH[DPSOHௐGRHVௐ\RXUௐ
FRPSDQ\ௐKDYHௐRQO\ௐDௐUHJLRQDOௐSUHVHQFHௐRUௐGRௐRWKHUௐ
FRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐDELOLW\ௐWRௐ SURPRWHௐDQRWKHUௐFRQWUDFW"
1RQHௐZHௐDUHௐZLOOLQJௐDQGௐDEOHௐWRௐVHUYHௐDOOௐVHFWRUVௐRIௐJRYHUQHPHQWௐHGXFDWLRQௐQRQSURILWV

'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐDQGௐLQௐ86ௐ7HUULWRULHV
976(=ௐ/LQHUௐLVௐDQGௐKDVௐDOUHDG\ௐSURYLGHGௐHTXLSPHQWௐDQGௐVXSSRUWௐLQௐ+DZDLLௐ$ODVNDௐDQGௐ86ௐ WHUULWRULHVௐௐ(=ௐ/LQHUௐKDVௐPDQ\ௐSLFNXSௐPRXQWHGௐSDLQWௐVWULSLQJௐXQLWVௐLQௐ$ODVNDௐEHLQJௐXVHGௐE\ௐFRQWUDFWRUVௐ DLUSRUWVௐFLWLHVௐDQGௐWKHௐ$ODVNDௐ'27ௐKDVௐDௐWUXFNௐPRXQWHGௐSDLQWௐVWULSLQJௐWUXFNௐVWDWLRQHGௐDWௐWKHLUௐ )DLUEDQNVௐ'LVWULFWௐௐ(=ௐ/LQHUௐUHFHQWO\ௐVROGௐGHOLYHUHGௐDQGௐWUDLQHGௐRSHUDWRUVௐLQௐERWKௐ$ODVNDௐDQGௐ+DZDLLௐ 7KHௐWUXFNௐGHOLYHUHGௐWRௐ+DZDLLௐZDVௐDௐFXVWRPௐWUXFNௐPRXQWHGௐSDLQWௐVWULSHUௐXVLQJௐDௐ+DZDLLEDVHGௐFKDVVLVௐ YHQGRUGHDOHUௐDVௐWKHௐVRXUFHௐIRUௐWKHௐFKDVVLVௐ'HSHQGLQJௐRQௐZKDWௐLVௐUHTXLUHGௐZHௐZLOOௐKDQGOHௐGLUHFWௐRUௐ UHFRPPHQGௐDௐORFDOௐFRQWDFWௐVXFKௐDVௐDௐFKDVVLVௐGHDOHUௐHTXLSPHQWௐIDFLOLW\ௐHWFௐ(=ௐ/LQHUௐSURYLGHVௐ FXVWRPHUVௐZLWKௐPDQXIDFWXUHUௐQDPHVௐDQGௐQXPEHUVௐIRUௐHDFKௐPDMRUௐFRPSRQHQWௐXVHGௐRQௐWKHௐVWULSHUௐ7KLVௐ DOORZVௐWKHௐHQGௐXVHUௐWRௐVRXUFHௐJRRGVௐHLWKHUௐIURPௐRXUVHOYHVௐRUௐORFDOO\ௐIRUௐSDUWVௐDQGௐVHUYLFHVௐDIWHUௐWKHௐ VDOH

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
0DUNHWLQJ3ODQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐSURPRWLQJௐ
WKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ8SORDGௐ
UHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐPDUNHWLQJௐ
PDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐ
XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
2XUௐSDVWௐௐ\HDUV
ௐH[SHULHQFHௐKDVௐDOORZHGௐXVௐWRௐILQHWXQHௐRXUௐPDUNHWLQJௐVWUDWHJLHVௐWRௐEHௐPRUHௐHIIHFWLYHௐ:Hௐ ZLOOௐFRQWLQXHௐRXUௐDJJUHVVLYHௐSULQWௐPDLOLQJVௐHEODVWVௐWUDGHௐVKRZௐDQGௐHOHFWURQLFௐPHGLDௐPDUNHWLQJௐZLWKௐ LQFUHDVLQJௐHPSKDVLVௐRQௐVRFLDOௐPHGLDௐSODWIRUPVௐௐ:KDWௐZHௐKDYHௐIRXQGௐPRVWௐHIIHFWLYHௐLVௐWKHௐFRPELQDWLRQௐRIௐ RXUௐILHOGEDVHGௐVDOHVௐWHDPௐEHLQJௐZHOOௐYHUVHGௐLQௐWKHௐ6RXUFHZHOOௐSURJUDPௐZRUNLQJௐZLWKௐWKHௐ6RXUFHZHOOௐWHDPௐWRௐ HGXFDWHௐH[SODLQௐDQGௐSUHVHQWௐWKLVௐFRPSOLDQWௐDOWHUQDWHௐSURFXUHPHQWௐRSWLRQௐ:HௐZLOOௐLQWHQWLRQDOO\ௐDQGௐDVVHUWLYHO\ௐ XWLOL]HௐRXUௐILHOGௐWHDPௐDQGௐ6RXUFHZHOO¶VௐWHDPௐWRௐPDNHௐFXVWRPHUVௐDZDUHௐDQGௐFRPIRUWDEOHௐZLWKௐSURFXUHPHQWௐ WKURXJKௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐௐ,QௐDGGLWLRQௐWRௐWKLVௐFRUHௐVWUDWHJ\ௐWKHVHௐDUHௐVRPHௐRIௐWKHௐVSHFLILFௐPDUNHWLQJௐ DSSURDFKHVௐZHௐZLOOௐXWLOL]H

ௐ&RPSUHKHQVLYHௐWUDLQLQJௐRIௐDOOௐLQWHUQDOௐDQGௐH[WHUQDOௐ6DOHVௐSHUVRQQHOௐLQௐWKHௐEHQHILWVௐDQGௐLPSRUWDQFHௐRIௐ VHOOLQJௐWKURXJKௐ6RXUFHZHOO
VௐFRQWUDFWௐDQGௐWRௐSURYLGHௐWKHௐWRROVௐQHHGHGௐWRௐH[HFXWHௐWKHௐSXUFKDVHௐRUGHUV ௐ3URPRWLRQௐRIௐWKHௐ6RXUFHZHOOௐSURJUDPௐZLWKௐEDQQHUVௐORJRVௐDQGௐKDQGRXWVௐDWௐDOOௐDSSOLFDEOHௐ1DWLRQDOௐDQGௐ 5HJLRQDOௐWUDGHௐVKRZVௐ
$766$ௐ$3:$ௐ$$$(ௐ6QRZௐ6\PSRVLXPௐ17($ௐHWF
ௐWKURXJKௐFRPSDQ\ௐZHEVLWHௐ
VRFLDOௐPHGLDௐ
)DFHERRNௐ,QVWDJUDPௐ/LQNHG,Qௐ<RX7XEHௐHWF
ௐHOHFWURQLFௐDQGௐSULQWHGௐOLWHUDWXUHDGYHUWLVLQJௐLQௐ
$LUSRUWௐ%XVLQHVVௐ$LUSRUWௐ,PSURYHPHQWௐ*RYHUQPHQWௐ3URGXFWௐ1HZVௐ$OOLHGௐ3DYLQJௐ(TXLSPHQWௐ3DYHPHQWௐ 0DJD]LQHௐ$PHULFDQௐ&LW\ௐ ௐ&RXQW\ௐHWF
ௐ&RQWLQXHௐRIIHULQJௐFXVWRPHUVௐZKRௐUHTXHVWௐIRUPDOௐTXRWHVௐXVLQJௐ6RXUFHZHOOௐSURIHVVLRQDOௐDQGௐZHOOௐWKRXJKWௐRXWௐ SURSRVDOVௐE\ௐRXUௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ0DQDJHUVௐWKDWௐHOLPLQDWHௐDPELJXLW\ௐRUௐXQFHUWDLQW\ௐLQௐSURGXFWௐRUௐSULFHௐ DQGௐSURYLGHௐDGHTXDWHௐVXSSRUWௐOLWHUDWXUHௐ
$ௐFRPSOHWHௐPDUNHWLQJௐSODQௐZLWKௐVDPSOHVௐRIௐRXUௐPDUNHWLQJௐHIIRUWVௐLVௐ DWWDFKHGௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQ

'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐGLJLWDOௐ
GDWDௐ
HJௐVRFLDOௐPHGLDௐPHWDGDWDௐXVDJH
ௐWRௐ
HQKDQFHௐPDUNHWLQJௐHIIHFWLYHQHVV
9RJHOௐ7UDIILFௐ6HUYLFHVௐZLOOௐFRQWLQXHௐWRௐPDUNHWௐ6RXUFHZHOOௐRQௐRXUௐZHEVLWH V
ௐZLWKௐDFWLYHௐOLQNVௐWRௐRXUௐ6RXUFHZHOOௐ
ODQGLQJௐSDJHௐWRௐ6RXUFHZHOO
VௐPHPEHUVKLSௐDSSOLFDWLRQௐIRUPௐDQGௐWRௐWKHௐZHEVLWHௐKRPHSDJHௐDWௐVRXUFHZHOO PQJRYௐ
$VௐDQௐRUJDQL]DWLRQௐZHௐZLOOௐFRQWLQXHௐWRௐLGHQWLI\ௐGLJLWDOௐPDUNHWLQJௐHIIRUWVௐDQGௐWHFKQRORJ\ௐWKDWௐSRVLWLYHO\ௐLPSDFWVௐ RXUௐFXVWRPHUVௐ,QௐௐZHௐVWDUWHGௐXWLOL]LQJௐDௐLPDJLQJௐV\VWHPௐWRௐFDSWXUHௐLPDJHVௐRIௐRXUௐHTXLSPHQWௐ7KLVௐ DOORZVௐWKHௐFXVWRPHUSURVSHFWௐWRௐWDNHௐDௐYLUWXDOௐWRXUௐRIௐRXUௐHTXLSPHQWௐWKURXJKௐWKHௐ(=ௐ/LQHUௐZHEVLWHௐIURPௐWKHௐ FRPIRUWௐRIௐWKHLUௐKRPHௐRUௐRIILFHௐ:HௐKDYHௐLQFUHDVHGௐRXUௐVRFLDOௐPHGLDௐSUHVHQFHௐDQGௐIUHTXHQF\ௐRIௐSRVWLQJௐRQௐ PXOWLSOHௐSODWIRUPVௐ
)DFHERRNௐ,QVWDJUDPௐ/LQNHG,Qௐ<RXWXEHௐHWF
ௐZLWKௐDGGLWLRQDOௐFRQVLGHUDWLRQௐRIௐYDULRXVௐ
SODWIRUPVௐDVௐRXUௐPDUNHWLQJௐHIIRUWVௐFRQWLQXDOO\ௐJURZௐLQௐWKLVௐDUHDௐ:HௐGHYHORSௐDQGௐGLVWULEXWHௐWDUJHWLQJௐHEODVWVௐ WRௐSURPRWHௐSURGXFWVௐVHUYLFHVௐDQGௐHYHQWVௐ
,QௐௐZHௐGHYHORSHGௐDQGௐODXQFKHGௐDௐUHWDUJHWLQJௐFDPSDLJQௐIRUௐVHYHUDOௐLQGXVWU\SURFXUHPHQWௐDVVRFLDWLRQVௐ 0RQWKO\ௐGLJLWDOௐEDQQHUௐ$G
VௐRQௐ$3:$ௐDQGௐ$LUSRUWௐ,PSURYHPHQWௐ:HEVLWHVௐ3URGXFWௐVKRZFDVHௐDGVௐLQௐ$6+(ௐ

$PHULFDQௐ6RFLHW\ௐRIௐ+LJKZD\ௐ(QJLQHHUV
ௐ7KHௐ,QVLGHௐ/DQHௐZHHNO\ௐHPDLOௐXSGDWHௐSXEOLFDWLRQௐDVௐZHOOௐDVௐRQௐ WKHௐ$6+(ௐZHEVLWHௐ
:HௐXWLOL]HௐVHYHUDOௐVRIWZDUHௐSURJUDPVௐWRௐPRQLWRUௐDOOௐGLJLWDOௐDFWLYLW\ௐPHQWLRQHGௐDERYHௐDQGௐJDWKHUௐGDWDௐ2XUௐ 0DUNHWLQJௐGHSDUWPHQWௐUHYLHZௐWKHௐDQDO\WLFVௐPRQWKO\ௐWRௐVWD\ௐLQௐWXQHௐDQGRUௐPDNHௐDGMXVWPHQWௐWRௐLPSURYHௐ FDPSDLJQVௐ:HௐFRPSLOHௐWKHௐGDWDௐLQWHUSUHWௐDQGௐIHHGௐWKDWௐLQIRUPDWLRQௐEDFNௐWRௐRXUௐVDOHVௐIRUFHௐ7KLVௐDOORZVௐRXUௐ VDOHVௐIRUFHௐWRௐVWD\ௐXSௐWRௐGDWHௐZLWKௐPDUNHWLQJௐDFWLYLWLHVௐDQGௐSURYLGHௐIHHGEDFNௐWRௐWKHௐPDUNHWLQJௐWHDPௐ

6HHௐDWWDFKHGௐPDUNHWLQJௐSODQௐIRUௐH[DPSOHVௐRIௐWKHௐWHFKQRORJ\ௐZHௐDUHௐXVLQJௐDQGௐWKHௐGLJLWDOௐPDUNHWLQJௐHIIRUWV

,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐLQௐ
SURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐWKLVௐ5)3"ௐ
+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ6RXUFHZHOODZDUGHGௐ
FRQWUDFWௐLQWRௐ\RXUௐVDOHVௐSURFHVV"
:HௐH[SHFWௐ6RXUFHZHOOௐWRௐEHௐDFWLYHௐLQௐDOOௐIRUPVௐRIௐVXSSRUWLQJௐPDUNHWLQJௐDQGௐWRௐFRQWLQXHௐDQௐRSHQௐFKDQQHOௐRIௐ FRPPXQLFDWLRQௐZLWKௐRXUௐ6'$ௐ,QௐWHUPVௐRIௐVXSSRUWLQJௐPDUNHWLQJௐZHௐZRXOGௐDSSUHFLDWHௐ6RXUFHZHOOௐSURYLGLQJௐXVௐ ZLWKௐSURPRWLRQDOௐOLWHUDWXUHௐSRSXSௐEDQQHUVௐGLJLWDOௐLPDJHVௐ/HJLVODWLYHௐ$FWLYLW\ௐUHSRUWVௐPDUNHWLQJௐFDVHௐVWXGLHVௐ EHVWௐSUDFWLFHௐDQGௐZKDWHYHUௐRWKHUௐYHQGRUௐWRROVௐDUHௐFXUUHQWO\ௐRIIHUHGௐWKURXJKௐ6RXUFHZHOOௐ:HௐZRXOGௐDQWLFLSDWHௐ WKHௐFRQWLQXHGௐDFFHVVௐWRௐ6RXUFHZHOOௐDVVLVWDQFHௐIRUௐQHZௐSURVSHFWLYHௐPHPEHUVௐZKRௐQHHGௐHGXFDWLRQௐRQௐWKHௐ YDOLGLW\ௐDQGௐOHJDOLW\ௐRIௐEX\LQJௐIURPௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐ:HௐDOVRௐH[SHFWௐ6RXUFHZHOOௐWRௐFRQWLQXHௐWRௐNHHSௐ WKHௐZHEVLWHௐDFFHVVLEOHௐWRௐPHPEHUVௐDQGௐPDNHௐLWௐHDV\ௐIRUௐRXUௐFXVWRPHUVௐWRௐEHFRPHௐPHPEHUVௐDQGௐWRௐSURFHVVௐ RUGHUVௐ
:HௐZRXOGௐOLNHௐWRௐPHHWௐௐWLPHVௐSHUௐ\HDUௐZLWKௐRXUௐ6'$ௐWRௐUHYLHZௐRXUௐFRQWUDFWௐEXWௐPRUHௐLPSRUWDQWO\ௐWRௐOHDUQௐ RIௐEHVWௐSUDFWLFHVௐDQGௐVXFFHVVHVௐRIௐRWKHUௐVXSSOLHUVௐDQGௐILQGௐZD\VௐWRௐLPSURYHௐRXUௐSHQHWUDWLRQௐWRௐWKHௐ 6RXUFHZHOOௐEDVHௐ)LQDOO\ௐ6RXUFHZHOOௐSOD\VௐDௐYLWDOௐVXSSRUWௐUROHௐWRௐKHOSௐHGXFDWHௐSURVSHFWLYHௐEX\HUV (=ௐ/LQHUௐLQWHJUDWHVௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐLQWRௐRXUௐVDOHௐSURFHVVௐWKURXJKௐVDOHVௐJRDOVௐWUDLQLQJௐDQGௐDQௐ LQFHQWLYHௐSURJUDPௐ$ௐSHUFHQWDJHௐRIௐHDFKௐ7HUULWRU\ௐ6DOHVௐ0DQDJHUVௐDQQXDOௐVDOHVௐJRDOௐLVௐIRUௐ6RXUFHZHOOௐ SURMHFWVௐ2XUௐWHDPௐLVௐH[WHQVLYHO\ௐWUDLQHGௐRQௐWKHௐVHOOLQJௐSRLQWௐDQGௐGHWDLOVௐRIௐWKHௐSURJUDPௐ:HௐUHLQIRUFHௐ WDUJHWLQJௐNH\ௐDFFRXQWVௐDQGௐWDONLQJௐDERXWௐWKHௐSURJUDPௐHDUO\ௐLQௐWKHௐVDOHVௐFRQYHUVDWLRQௐ2XUௐFRPPLVVLRQௐ VWUXFWXUHௐIRUௐRXUௐ7HUULWRU\ௐ6DOHVௐ0DQDJHUVௐLQFOXGHVௐDGGLWLRQDOௐFRPSHQVDWLRQௐDVௐDQௐLQFHQWLYHௐWRௐOHDGௐ JRYHUQPHQWDOௐHQWLWLHVௐWRௐXWLOL]LQJௐ6RXUFHZHOOௐLQVWHDGௐRIௐRWKHUௐWUDGLWLRQDOௐELGGLQJௐPHWKRGV

$UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDYDLODEOHௐ
WKURXJKௐDQௐHSURFXUHPHQWௐRUGHULQJௐSURFHVV"ௐ,Iௐ
VRௐGHVFULEHௐ\RXUௐHSURFXUHPHQWௐV\VWHPௐDQGௐ
KRZௐJRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐFXVWRPHUVௐ
KDYHௐXVHGௐLW
'XHௐWRௐWKHௐFRPSOH[LW\ௐDQGௐFXVWRPL]DWLRQௐRSWLRQVௐZHௐGRௐQRWௐFXUUHQWO\ௐPDNHௐDYDLODEOHௐRXUௐSURGXFWVௐDQGௐ VHUYLFHVௐWKURXJKௐHSURFXUHPHQWௐFKDQQHOVௐKRZHYHUௐZHௐDUHௐUHVHDUFKLQJௐDQGௐGHYHORSLQJௐDQௐHSURFXUHPHQWௐ V\VWHPௐIRUௐSDUWVௐVDOHVௐDQGௐRXUௐVPDOOHUௐHTXLSPHQWௐOLQHௐZKLFKௐZLOOௐDOORZௐFXVWRPHUVௐWRௐSODFHௐVRPHௐRUGHUVௐRQ OLQHௐWKURXJKௐRXUௐZHEVLWH
V

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
9DOXH$GGHG$WWULEXWHV
/LQH,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ
PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ
SURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHVௐ,QFOXGHௐGHWDLOVௐVXFKௐ
DVௐZKHWKHUௐWUDLQLQJௐLVௐVWDQGDUGௐRUௐ
RSWLRQDOௐZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐ
FRVWVௐWKDWௐDSSO\
:HௐRIIHUௐH[WHQVLYHௐSURGXFWௐWUDLQLQJௐPDLQWHQDQFHௐUHSDLUௐDQGௐRYHUKDXOௐVHUYLFHVௐWRௐFXVWRPHUVௐVRPHௐRIௐZKLFKௐLVௐ VWDQGDUGௐDQGௐRWKHUVௐDUHௐRSWLRQDOௐ$ௐIDFWRU\ௐWUDLQHGௐWHFKQLFLDQௐZLOOௐWUDLQௐWKHௐHQGௐXVHUVௐRQௐWKHௐHTXLSPHQWௐ SXUFKDVHGௐ7UDLQHUVௐKDYHௐH[SHULHQFHௐRSHUDWLQJௐRXUௐWUXFNVௐWKURXJKௐRXUௐ&RQWUDFWௐ0DUNLQJௐ'LYLVLRQௐ3RVWGHOLYHU\ௐ WUDLQLQJௐLVௐSURYLGHGௐWRௐHQVXUHௐFXVWRPHUVௐXQGHUVWDQGௐIXOOௐIXQFWLRQௐRIௐWKHௐXQLWௐDQGௐKRZௐWRௐSURSHUO\ௐPDLQWDLQௐWKHௐ HTXLSPHQWௐ2SHUDWRUௐWUDLQLQJௐLVௐFULWLFDOௐWRௐWKHௐRYHUDOOௐFXVWRPHUௐH[SHULHQFHௐDQGௐWKHௐHTXLSPHQW VௐSHUIRUPDQFHௐRYHUௐ
WLPHௐ(TXLSPHQWௐVHUYLFHௐDQGௐPDLQWHQDQFHௐLVௐDOVRௐDYDLODEOHௐWRௐFXVWRPHUVௐ:LWKLQௐWKHௐZDUUDQW\ௐWLPHௐSHULRGௐ FRQVXOWDWLRQௐUHSDLUௐPDLQWHQDQFHௐDQGௐVXSSRUWௐLVௐSURYLGHGௐVWDQGDUGௐDWௐQRௐFKDUJHௐLQௐFRQMXQFWLRQௐZLWKௐZDUUDQW\ௐ $IWHUௐWKHௐZDUUDQW\ௐH[SLUHVௐZHௐRIIHUௐSDUWVௐ052ௐ
PDLQWHQDQFHௐUHSDLUௐDQGௐRYHUKDXO
ௐDQGௐWUDLQLQJௐDYDLODEOHௐRQௐDௐ
TXRWDWLRQௐEDVLVௐ2XUௐKHOSௐGHVNௐIRUௐHTXLSPHQWௐLVௐDOZD\VௐDYDLODEOHௐWRௐGLDJQRVHௐDQGௐVXSSRUWௐWKHௐRSHUDWLRQௐDQGௐ PDLQWHQDQFHௐRIௐWKHௐHTXLSPHQW

'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐDGYDQFHVௐWKDWௐ
\RXUௐSURSRVHGௐSURGXFWVௐRUௐVHUYLFHVௐRIIHU
(OHFWULFDO
(=ௐ&DUULDJHௐ&RQWUROௐXVLQJௐ&$1ௐ%XVௐSURWRFROௐWRௐSRVLWLRQௐJXQௐFDUULDJHVௐZLWKௐPHPRU\ௐVHWWLQJVௐDQGௐODQHௐORFNௐ IHDWXUHௐIRUௐUHSHDWDELOLW\ௐDQGௐXQLIRUPLW\ௐRIௐPDUNLQJVௐ-R\VWLFNௐFRQWUROௐRIௐWKHௐFDUULDJHVௐDVௐDQௐDGGLWLRQDOௐIHDWXUHௐRIௐ WKHௐ(=&DUULDJHௐV\VWHP
*XLGDQFHௐ
1HZௐ+'ௐFDPHUDVௐXVHGௐIRUௐYLGHRௐJXLGDQFHௐV\VWHPV
/D\RXWௐ ௐ5HVWULSH
/LPQ7HFKௐ*36ௐUHFRUGHGௐDQGௐJXLGHGௐSDLQWௐVWULSHௐOD\RXWௐVWULSLQJ $XWRQRPRXVௐPDFKLQHௐYLVLRQௐFDPHUDௐJXLGHGௐPDLQWHQDQFHௐVWULSLQJௐ3RVLWLRQVௐWKHௐSDLQWLQJௐFDUULDJHௐRYHUௐWKHௐ PDUNLQJௐDQGௐDSSOLHVௐQHZௐSDLQWௐGLUHFWO\ௐRQௐWRSௐRIௐWKHௐROGௐPDUNLQJௐௐ$FTXLUHVௐWKHௐSRVLWLRQௐDQGௐVWULSHௐSDWWHUQௐIRUௐ UHPDUNLQJௐ0DNLQJௐPDLQWHQDQFHௐVWULSLQJௐ5HPDUNDEO\ௐ(=
+LJKௐ3UHVVXUHௐ3DLQWௐ6\VWHP
(OHFWURQLFௐSUHVVXUHௐFRQWUROVௐWRௐDOORZௐIRUௐPRUHௐSUHFLVHௐPRQLWRULQJௐRIௐSDLQWௐSUHVVXUHVௐZKLFKௐLQFUHDVHVௐSURGXFWLYLW\ௐ DQGௐHDVHௐRIௐRSHUDWLRQௐ
*ULQGLQJௐௐ*URRYLQJ
1HZௐ3&'ௐ
SRO\FU\VWDOOLQHௐGLDPRQG
ௐKHDGVௐIRUௐJULQGHUV
'DWDௐ0DQDJHPHQW
'DWDௐPDQDJHPHQWௐPDSSLQJௐV\VWHPௐIRUௐURDGZD\ௐDQGRUௐUXQZD\ௐPDLQWHQDQFHௐ 652
ௐ6SHFௐ5LWHௐ2QOLQH

'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐWKDWௐUHODWHௐ
WRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ\RXUௐSURGXFWVௐRUௐ
VHUYLFHVௐDQGௐLQFOXGHௐDௐOLVWௐRIௐWKHௐ
FHUWLI\LQJௐDJHQF\ௐIRUௐHDFK
$OOௐGLHVHOௐHQJLQHVௐSURYLGHGௐRQௐRXUௐHTXLSPHQWௐDUHௐODWHVWௐHPLVVLRQௐFRPSOLDQWௐ7LHUௐௐ)LQDOௐ%LRGLHVHOௐVXFKௐDVௐ %ௐFDSDELOLWLHVௐPDGHௐDYDLODEOHௐZKHQௐUHTXHVWHGௐ:HௐKDYHௐSURYLGHGௐ&1*/1*ௐFKDVVLVௐDQGௐDX[ௐHQJLQHௐIXHOHGௐ SURGXFWV
:HௐXWLOL]HௐHOHFWULFௐSRZHUHGௐF\OLQGHUVௐDQGௐFRQWUROVௐZKHUHௐDYDLODEOHௐDQGௐIXQFWLRQDO (OHFWULFௐYHKLFOHௐDQGௐVWULSLQJௐERG\ௐHOHFWULFௐSRZHUHGௐSDLQWLQJௐV\VWHPVௐDUHௐFXUUHQWO\ௐEHLQJௐUHVHDUFKHGௐLQௐ3URGXFWௐ 'HYHORSPHQW
$GGLWLRQDOO\ௐRXUௐSODQWௐRSHUDWLRQVௐUHFODLPௐDQGௐUHF\FOHௐZKHQௐSRVVLEOHௐWRௐUHXVHௐZDVWH

,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFRODEHOVௐ
UDWLQJVௐRUௐFHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐ
KDVௐUHFHLYHGௐIRUௐWKHௐHTXLSPHQWௐRUௐ
SURGXFWVௐLQFOXGHGௐLQௐ\RXUௐ3URSRVDOௐUHODWHGௐ
WRௐHQHUJ\ௐHIILFLHQF\ௐRUௐFRQVHUYDWLRQௐOLIH
F\FOHௐGHVLJQௐ
FUDGOHWRFUDGOH
ௐRUௐRWKHUௐ
JUHHQVXVWDLQDELOLW\ௐIDFWRUV
$60(ௐFHUWLILFDWLRQௐRQௐDOOௐSUHVVXUHௐYHVVHOVௐDQGௐVXUJHௐFKDPEHUVௐ7LHUௐௐ)LQDOௐGLHVHOௐHQJLQHௐ(3$ௐHPLVVLRQVௐ FRPSOLDQFHௐ$OOௐWUXFNVௐFRQIRUPௐWRௐ)0966ௐ ௐ1+76$ௐVWDQGDUGV

'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ
%XVLQHVVௐ(QWLW\ௐ
:0%(
ௐ6PDOOௐ%XVLQHVVௐ
(QWLW\ௐ
6%(
ௐRUௐYHWHUDQௐRZQHGௐEXVLQHVVௐ
FHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐRUௐKXEௐ
SDUWQHUVௐKDYHௐREWDLQHGௐ8SORDGௐ
GRFXPHQWDWLRQௐRIௐFHUWLILFDWLRQௐ
DVௐ

DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐ
VHFWLRQௐRIௐ\RXUௐUHVSRQVH
7KHௐVWDWHௐRIௐ,RZDௐQRௐORQJHUௐLVVXHVௐ6%(ௐFHUWLILFDWHVௐEXWௐRXUௐ(=ௐ/LQHUௐ6%$¶Vௐ'\QDPLFௐ6PDOOௐ%XVLQHVVௐSURILOHௐ QXPEHUௐLVௐ3ௐDQGௐRXUௐ6$0JRYௐXQLTXHௐ(QWLW\ௐ,'ௐௐLVௐ0 6%).$0/3ௐ:HௐPHHWௐWKHௐTXDOLILFDWLRQVௐ
XQGHUௐ1$,&6ௐFRGHௐௐDVௐDௐVPDOOௐEXVLQHVV
:HௐDUHௐQRWௐDௐUHJLVWHUHGௐ:0%(ௐEXWௐDௐNH\ௐVXSSOLHUௐSDUWQHUௐ$UURZௐ6WULSLQJௐDQGௐ0DQXIDFWXULQJௐLVௐDௐ:0%(ௐ XSௐ
WRௐGDWHௐFHUWLILFDWHௐQRWௐDYDLODEOH
ௐ$WWDFKHGௐLVௐRXUௐ6%$ௐSURILOHௐDQGௐ6$0ௐ
6\VWHPௐIRUௐ$ZDUGௐ0DQDJHPHQW
ௐ
UHJLVWUDWLRQௐFHUWLILFDWHௐIRUௐ)HGHUDOௐJRYHUQPHQWௐSXUFKDVHV

:KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ
FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐVHUYLFHVௐ
RIIHUௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"ௐ
:KDWௐPDNHVௐ\RXUௐSURSRVHGௐVROXWLRQVௐ
XQLTXHௐLQௐ\RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"
7KHௐIRXQGDWLRQௐRIௐRXUௐEXVLQHVVௐLQௐHLWKHUௐHTXLSPHQWௐPDWHULDOVௐRUௐVHUYLFHௐLVௐWRௐPDNHௐLWௐ(=ௐ HDV\
ௐDQGௐVLPSOHௐIRUௐ
WKHௐFXVWRPHUௐWRௐSXUFKDVHௐRSHUDWHDSSO\ௐDQGௐPDLQWDLQௐWKHLUௐHTXLSPHQWௐRUௐPDWHULDOVௐௐ:HௐKDYHௐGRQHௐWKLVௐ FRQVLVWHQWO\ௐIRUௐGHFDGHVௐE\ௐIRFXVLQJௐRQௐVHUYLQJௐWKHௐFXVWRPHUௐTXLFNO\ௐWKRURXJKO\ௐDQGௐZLWKௐWKHௐKLJKHVWௐTXDOLW\ௐௐ 8QLTXHௐWRௐWKHௐHQWLUHௐLQGXVWU\ௐLVௐRXUௐPDUNHWௐFHQWULFௐYHUWLFDOௐLQWHJUDWLRQௐௐ:HௐPDQXIDFWXUHௐWKHௐWUDIILFௐFRDWLQJVௐ PDQXIDFWXUHௐWKHௐHTXLSPHQWௐWRௐDSSO\ௐWKHௐFRDWLQJVௐDQGௐKDYHௐFUHZVௐWKDWௐDSSO\ௐWKHௐFRDWLQJVௐWRௐURDGZD\ௐDQGௐ KLJKZD\ௐVXUIDFHVௐௐ2XUௐEUHDWKௐDQGௐGHSWKௐRIௐH[SHUWLVHௐLQௐSDYHPHQWௐPDUNLQJௐPDQLIHVWVௐLWVHOIௐLQௐHYHU\WKLQJௐZHௐGRௐ IRUௐWKHௐFXVWRPHUௐௐ:HௐDUHௐDௐ³Vௐ/HDQௐ:RUNSODFH´
ௐ6RUWௐ6HWௐLQௐRUGHUௐ6KLQHௐ6WDQGDUGL]Hௐ6XVWDLQௐௐ,QௐRWKHUௐ ZRUGVௐZHௐDUHௐRUJDQL]HGௐRUGHUO\ௐFOHDQௐKDYHௐWRROVௐLQௐSODFHௐWRௐPHHWௐTXDOLW\ௐVWDQGDUGVௐDQGௐDUHௐDWWHQWLYHௐWRௐWKHௐ GHWDLOVௐDQGௐFRUUHFWௐSURFHGXUHVௐRIௐWKHௐZRUNௐDWௐKDQGௐ7KLVௐSURFHVVௐRULHQWDWLRQௐFRPELQHGௐZLWKௐH[WHQVLYHௐ H[SHULHQFHௐUHDVVXUHVௐRXUௐGHVLJQௐDQGௐPDQXIDFWXULQJௐSURFHVVHVௐDUHௐUHOLDEOHௐFRQWUROODEOHௐDQGௐSUHGLFWDEOHௐ2XUௐ XVHௐRIௐ6ROLGZRUNVௐ6LPXODWLRQௐWRௐSHUIRUPௐVWUXFWXUDOௐDQDO\VLVௐXVLQJௐ)($ௐ )LQLWHௐ(OHPHQWௐ$QDO\VLV
ௐRQௐSDUWVௐRUௐ
PRGHOVௐLQௐRUGHUௐWRௐRSWLPL]HௐGHVLJQௐFRPSRQHQWVௐIRUௐGHPDQGLQJௐVLWXDWLRQVௐ'ௐ&$'ௐPRGHOLQJௐLVௐXVHGௐWRௐFUHDWHௐ IXOOௐPRGHOVௐRIௐWKHௐILQDOௐHTXLSPHQWௐLVௐDOVRௐKHOSIXOௐ7KLVௐDOORZVௐXVௐWRௐILQGௐHUURUVௐEHIRUHௐPDQXIDFWXULQJௐZRUNௐZLWKௐ FXVWRPHUVௐWRௐSULRULWL]HௐIHDWXUHVௐVKDUHௐLPDJHVௐDQGௐPRGHOVௐZLWKௐFXVWRPHUVௐIRUௐFRQILUPDWLRQௐRIௐGHVLUHGௐGHVLJQௐ DQGௐSURYLGHௐGHWDLOHGௐGUDZLQJVௐWRௐSURGXFWLRQௐVWDIIௐWRௐFRPPXQLFDWHௐGHVLJQௐLQWHQW ,QLWLDOௐZHLJKWௐGLVWULEXWLRQௐGUDZLQJVௐDUHௐGRQHௐIRUௐHDFKௐXQLWௐWRௐHQVXUHௐWKHௐFXVWRPHUௐPHHWVௐDOOௐDSSOLFDEOHௐZHLJKWௐ OLPLWVௐRUௐLVௐDZDUHௐRIௐDOOௐORDGLQJௐFRQGLWLRQVௐQHHGHGௐWRௐPHHWௐWKRVHௐOLPLWV 6HHௐ$GGLWLRQDOௐ'RFXPHQWVௐDWWDFKPHQWௐIRUௐPRUHௐGHWDLOV

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
$
:DUUDQW\
'HVFULEHLQGHWDLO\RXUPDQXIDFWXUHUZDUUDQW\SURJUDPLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQGRYHUDOOVWUXFWXUH<RX PD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUZDUUDQW\PDWHULDOV LIDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWR UHVSRQGLQJWRWKHTXHVWLRQVEHORZ
/LQH,WHP 4XHVWLRQ 5HVSRQVH

'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐODERU" 2XUௐVWDQGDUGௐZDUUDQW\ௐFRYHUVௐDOOௐSURGXFWVௐSDUWVௐDQGௐODERUௐLQYROYHGௐZLWKௐUHSDLULQJௐRUௐ UHSODFLQJௐGHIHFWLYHௐFRPSRQHQWVSRRUௐZRUNPDQVKLSௐIRUௐRQHௐ\HDUௐ$QௐH[WHQGHGௐOLPLWHGௐZDUUDQW\ௐ H[LVWVௐRQௐPDMRUௐVWUXFWXUDOௐFRPSRQHQWVௐIRUௐXSௐWRௐௐPRQWKVௐ'LVDVVHPEO\ௐLQௐWKHௐILHOGௐWRௐ UHPRYHௐDௐSURGXFWௐIURPௐDௐWUXFNௐDQGௐVKLSௐDௐFRPSRQHQWௐWRௐRXUௐVHUYLFHௐFHQWHUௐIRUௐZDUUDQW\ௐ FRQVLGHUDWLRQௐLVௐW\SLFDOO\ௐQRWௐFRYHUHGௐ,IௐWKHௐPDQXIDFWXUHU VௐZDUUDQW\ௐFRYHUDJHௐLVௐDSSOLFDEOHௐ
WKHQௐVKLSSLQJௐFRVWVௐIRUௐWKHௐSURGXFWௐZLOOௐEHௐUHLPEXUVHG

'Rௐ\RXUௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐRWKHUௐ OLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH"
1R

'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐWHFKQLFLDQV¶ௐWUDYHOௐ WLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUV"
<HV

$UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐRUௐ &DQDGDௐ
DVௐDSSOLFDEOH
ௐIRUௐZKLFKௐ\RXௐFDQQRWௐSURYLGHௐDௐ
FHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHVHௐUHJLRQVௐEHௐSURYLGHGௐ VHUYLFHௐIRUௐZDUUDQW\ௐUHSDLU"
1RQH

:LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐRWKHUௐ PDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐRUௐDUHௐWKHVHௐ ZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐWRௐWKHௐRULJLQDOௐ
HTXLSPHQWௐPDQXIDFWXUHU"
7KHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHUௐLVௐWKHௐLQLWLDOௐDQGௐSULPDU\ௐZDUUDQW\ௐIRUௐDOOௐHTXLSPHQWௐ(=ௐ /LQHUௐZLOOௐEHௐWKHௐVRXUFHௐRIௐWKHௐLQLWLDOௐLQTXLU\ௐRUௐFODLPௐ:HௐZLOOௐJXLGHௐDQGௐDVVLVWௐWKHௐFXVWRPHUௐ WRௐDVVXUHௐWKH\ௐUHFHLYHௐUHVSRQVHVௐDQGௐUHVROXWLRQௐWRௐDQ\ௐZDUUDQW\ௐLVVXHVௐUHJDUGOHVVௐRIௐWKHௐ VRXUFHௐௐௐ:HௐDVNௐWKDWௐDOOௐFXVWRPHUVௐEX\LQJௐIURPௐWKLVௐFRQWUDFWௐFRQWDFWௐRXUௐ&XVWRPHUௐ6XSSRUWௐ 0DQDJHUௐILUVW

:KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐSURJUDPVௐDQGௐ SROLFLHV"
&RQWDFWௐRXUௐ(TXLSPHQWௐ6HUYLFHௐJURXSௐ'HSHQGLQJௐRQௐWKHௐH[FKDQJHௐUHWXUQௐRUௐUHSDLUVௐ UHTXLUHGௐ&XVWRPHUௐ6XSSRUWௐZLOOௐKDQGOHௐLWௐGLUHFWO\ௐRUௐUHFRPPHQGௐDௐORFDOௐFRQWDFWௐVXFKௐDVௐDௐ FKDVVLVௐGHDOHUௐSXPSௐUHSDLUௐIDFLOLW\ௐHWFௐ(=ௐ/LQHUௐSURYLGHVௐFXVWRPHUVௐZLWKௐPDQXIDFWXUHUௐ QDPHVௐDQGௐQXPEHUVௐIRUௐHDFKௐPDMRUௐFRPSRQHQWௐXVHGௐRQௐWKHௐVWULSHUௐ7KLVௐDVVXUHVௐWKHௐHQGௐ XVHUௐKDVௐRWKHUௐDOWHUQDWLYHVௐWKDWௐFDQௐEHௐLQGHSHQGHQWௐRIௐ(=ௐ/LQHUௐIRUௐSDUWVௐDQGௐVHUYLFHௐ7KHௐ SURGXFWVௐRIIHUHGௐDQGௐGHOLYHUHGௐXQGHUௐWKLVௐFRQWUDFWௐDUHௐSULPDULO\ௐFXVWRPௐHQJLQHHUHGௐDQGௐ PDQXIDFWXUHGௐWRௐFXVWRPHUௐSURYLGHGௐVSHFLILFDWLRQVௐVRௐPRVWௐRIWHQௐH[FKDQJHVௐUDUHO\ௐRFFXUௐௐ ,QVWHDGௐZHௐZRUNௐZLWKௐWKHௐFXVWRPHUௐWRௐDVVXUHௐWKHௐHTXLSPHQWௐPHHWVௐSHUIRUPDQFHௐUHTXLUHPHQWVௐ DQGௐVSHFLILFDWLRQV

'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐLWHPVௐLQFOXGHGௐ LQௐ\RXUௐSURSRVDO
$YDLODEOHௐXSRQௐUHTXHVWௐRQௐDௐTXRWDWLRQௐEDVLVௐ6HUYLFHVௐDUHௐSHUIRUPHGௐHLWKHUௐLQௐWKHௐILHOGௐRUௐDWௐ WKHௐFRUSRUDWHௐVHUYLFHௐFHQWHUௐE\ௐSURIHVVLRQDOௐH[SHULHQFHGௐVHUYLFHVௐWHFKQLFLDQV

7DEOH
%
3HUIRUPDQFH6WDQGDUGVRU*XDUDQWHHV
'HVFULEHLQGHWDLO\RXUSHUIRUPDQFHVWDQGDUGVRUJXDUDQWHHVLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQGRYHUDOOVWUXFWXUH<RXPD\ XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUSHUIRUPDQFHPDWHULDOV LIDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKH TXHVWLRQVEHORZ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐDQ\ௐSHUIRUPDQFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐ
WKDWௐDSSO\ௐWRௐ\RXUௐVHUYLFHV
2XUௐSURPLVHௐWRௐWKHௐFXVWRPHUௐLVௐWRௐSURYLGHௐSURGXFWVௐWKDWௐDUHௐGHIHFWௐIUHHௐZKHQௐWKH\ௐZDQWௐLWௐZLWKௐDௐ VPLOHௐDQGௐWRௐPDNHௐRZQHUVKLSௐRSHUDWLRQௐDQGௐPDLQWHQDQFHௐ(=ௐ LQௐHYHU\WKLQJௐZHௐGR
ௐ$ௐ\HDUௐZDUUDQW\ௐ
FRYHUVௐDOOௐRIௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐVWUXFWXUDOௐGHIHFWVௐFDXVHGௐRUௐFUHDWHGௐE\ௐWKHௐ2(0ௐDUHௐFRYHUHGௐ EH\RQGௐௐ\HDUௐ:HௐZLOOௐDOZD\VௐVXSSRUWௐWKHௐFXVWRPHUௐWRௐDFKLHYHௐFRQVLVWHQWௐHTXLSPHQWௐRSHUDWLRQௐDQGௐ SHUIRUPDQFH

'HVFULEHௐDQ\ௐVHUYLFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐWKDWௐ
DSSO\ௐWRௐ\RXUௐVHUYLFHVௐ
SROLFLHVௐPHWULFVௐ.3,VௐHWF

:HௐKDYHௐDௐFRUSRUDWHௐWUDFNLQJௐV\VWHPௐLQௐRXUௐ(53ௐV\VWHPௐWRௐSURSHUO\ௐPHDVXUHௐDQ\ௐGHIHFWVௐWKDWௐDUHௐ LGHQWLILHGௐLQௐWKHௐLQWHUQDOௐWHVWLQJௐSURFHVVௐGXULQJௐWKHௐLQILHOGௐWUDLQLQJௐRIௐHTXLSPHQWௐDQGௐEDVHGௐRQௐSRVW GHOLYHU\ௐFXVWRPHUௐHYDOXDWLRQௐ
VDWLVIDFWLRQௐVXUYH\
ௐ:HௐDOVRௐHVWDEOLVKௐDQGௐPRQLWRUௐ.3,
VௐIRUௐRXUௐSURGXFWௐ
TXDOLW\ௐRQWLPHௐGHOLYHU\ௐFXVWRPHUௐVDWLVIDFWLRQௐDQGௐRYHUDOOௐFRPSDQ\ௐSHUIRUPDQFHௐ&RUUHFWLYHௐDFWLRQVௐDUHௐ LVVXHGௐIRUௐQRQFRQIRUPDQFHௐ7KHௐFXVWRPHUௐVDWLVIDFWLRQௐVXUYH\ௐDVNVௐTXHVWLRQVௐRIௐRXUௐFXVWRPHUVௐRQௐKRZௐ UHVSRQVLYHௐDQGௐKHOSIXOௐRXUௐWHDPௐZDVௐWKURXJKௐWKHௐSURFHVVௐ:HௐWUDFNௐRXUௐRZQௐHPSOR\HHௐWXUQRYHUௐVDIHW\ௐ DQGௐHPSOR\HHௐHQJDJHPHQWௐ)LQDOO\ௐWRௐDVVXUHௐTXDOLW\ௐZRUNPDQVKLSௐZHௐKDYHௐLQWHUQDOௐWUDLQLQJௐSODQVௐDQGௐ JRDOVௐDORQJௐZLWKௐHPSOR\HHௐUHWHQWLRQௐLQLWLDWLYHVௐ$OOௐRIௐWKHVHௐIRFXVௐRXUௐRUJDQL]DWLRQௐRQௐDFKLHYLQJௐOHDGLQJௐ RSHUDWLQJௐSHUIRUPDQFHௐDQGௐFXVWRPHUௐVDWLVIDFWLRQ

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

,~
7DEOH
3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐ\RXUௐSD\PHQWௐWHUPVௐDQGௐDFFHSWHGௐSD\PHQWௐ
PHWKRGV"
1HWௐௐ:HௐDFFHSWௐ&KHFNௐ:LUHௐ7UDQVIHUௐ$&+ௐ&UHGLWௐ&DUGVௐDQGௐ3&DUGV

'HVFULEHௐDQ\ௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐDYDLODEOHௐIRUௐ XVHௐE\ௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHV
0XQLFLSDOௐOHDVLQJௐDQGௐRWKHUௐILQDQFHௐRSWLRQVௐDUHௐPDGHௐDYDLODEOHௐWRௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHVௐE\ௐ ZRUNLQJௐZLWKௐRWKHUௐ6RXUFHZHOOௐDZDUGHGௐYHQGRUVௐVSHFLILFDOO\ௐLQYROYHGௐLQௐOHDVLQJௐRIௐHTXLSPHQWௐDVௐZHOOௐDVௐ WKURXJKௐRXUௐRZQௐLQWHUQDOௐFRQWUDFWHGௐOHDVLQJௐFRPSDQ\ௐ$)1ௐ $PHULFDQௐ)LQDQFLDOௐ1HWZRUNௐ,QFௐGEDௐ%DQNHUVௐ
(TXLSPHQWௐ/HDVLQJ
ௐVHUYLQJௐWKHௐIROORZLQJ

6WDWHVௐ&RXQWLHVௐDQGௐ6WDWHௐ ௐ&RXQW\ௐ$JHQFLHV
&LWLHVௐWRZQVௐYLOODJHVௐRUௐRWKHUௐPXQLFLSDOௐHQWLWLHV
6XEGLYLVLRQVௐRIௐ6WDWH
3XEOLFௐ(GXFDWLRQ
9ROXQWHHUௐ)LUHௐ'HSDUWPHQWV

'HVFULEHௐDQ\ௐVWDQGDUGௐWUDQVDFWLRQௐGRFXPHQWVௐWKDWௐ\RXௐ SURSRVHௐWRௐXVHௐLQௐFRQQHFWLRQௐZLWKௐDQௐDZDUGHGௐFRQWUDFWௐ

RUGHUௐIRUPVௐWHUPVௐDQGௐFRQGLWLRQVௐVHUYLFHௐOHYHOௐ
DJUHHPHQWVௐHWF
ௐ8SORDGௐDௐVDPSOHௐRIௐHDFKௐ
DVௐ

DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
:HௐKDYHௐDQௐ(53ௐV\VWHPௐ
*OREDOௐ6KRS
ௐZKLFKௐUHTXLUHVௐVWDQGDUGௐRSHUDWLQJௐSURFHGXUHVௐ:HௐKDYHௐGHILQHGௐ EXVLQHVVௐV\VWHPVௐLQௐSODFHௐIRUௐWKHௐHQWLUHௐSURGXFWௐUHDOL]DWLRQௐSURFHVVௐILQDQFLDOௐWHUPVௐDQGௐFRQGLWLRQVௐSURGXFWLRQௐ SODQQLQJௐDQGௐVFKHGXOLQJௐSURFXUHPHQWௐDQGௐLQYHQWRU\ௐFRQWUROௐௐ$GGLWLRQDOO\ௐZHௐDUHௐLQௐGHYHORSPHQWௐRQௐWKHௐQH[Wௐ JHQHUDWLRQௐRIௐSURGXFWௐUHDOL]DWLRQௐXWLOL]LQJௐVRPHௐDGYDQFHGௐVRIWZDUHௐWKDWௐZLOOௐLPSURYHௐDQGௐVLPSOLI\ௐRXUௐGHVLJQௐ TXRWHௐWRௐPDQXIDFWXUHௐSURFHVVHVௐௐ&XUUHQWO\ௐZHௐXVHௐDQௐH[WHQVLYHௐGHVLJQௐTXHVWLRQQDLUHௐ VHHௐXSORDGHGௐVHFWLRQ
ௐ
DQGௐ6ROLGZRUNVௐPRGHOLQJௐLQௐFRQMXQFWLRQௐZLWKௐWKHௐ(53ௐV\VWHPௐLQௐWKHௐSURFHVVௐ2XUௐ'HVLJQௐ ௐ%LGௐ3URMHFWௐ 0DQDJHUVௐPDQDJHௐWKHௐSURFHVVௐDQGௐDUHௐWKHௐSRLQWௐRIௐFRQWDFWௐIRUௐFXVWRPHUVௐZKHQௐGHYHORSLQJௐVSHFVௐEXGJHWௐ ILJXUHVௐDQGௐTXRWHVௐ2UGHUVௐDUHௐXVXDOO\ௐUHFHLYHGௐHOHFWURQLFDOO\ௐDQGௐDQௐRUGHUௐFRQILUPDWLRQௐLVௐVHQWௐWRௐWKHௐ FXVWRPHUௐZLWKௐVXSSRUWLQJௐGRFXPHQWVௐDQGௐGHOLYHU\ௐGDWHV

'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ
SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐWKLVௐSURFHVV" <HVௐZHௐQRZௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐSURFHVVௐ7KHUHௐLVௐQRௐDGGLWLRQDOௐFRVWௐH[WHQGHGௐWRௐ WKHௐFXVWRPHUௐIRUௐWKLV

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
3ULFLQJDQG'HOLYHU\
3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQEHPDGHGXULQJWKHWHUPRI DQDZDUGHG&RQWUDFWDVGHVFULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW&KDQJH5HTXHVW)RUP /LQH
,WHP 4XHVWLRQ 5HVSRQVH

'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ
HJௐOLQHLWHPௐGLVFRXQWVௐRUௐSURGXFWFDWHJRU\ௐ

GLVFRXQWV
ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ
LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐ
SULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐGLVFRXQWHGௐSULFH
ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐ
ZDQWௐ6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,IௐDSSOLFDEOHௐ SURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ8SORDGௐ\RXUௐSULFLQJௐ PDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
2XUௐSULFLQJௐPRGHOௐLVௐEDVHGௐRQௐDௐSURGXFWௐFDWHJRU\ௐGLVFRXQWௐௐ:HௐSURYLGHௐ GLVFRXQWVௐ
VWDWHGௐDVௐDௐ
ௐRIIௐRXUௐPDQXIDFWXUHU¶VௐVXJJHVWHGௐUHWDLOௐSULFLQJௐIRUௐHDFKௐ SLHFHௐRIௐHTXLSPHQWௐSDUWVௐDQGௐVHUYLFHௐEDVHGௐRQௐWKHௐFDWHJRULHVௐௐ,QௐDGGLWLRQௐZHௐ DOORZௐWKHௐFXVWRPHUVௐWRௐVHOHFWௐIURPௐSUHSULFHGௐRSWLRQVௐRIIHUHGௐDWௐGLVFRXQWHGௐSULFHVௐ WRௐµFXVWRPL]H¶ௐWKHLUௐHTXLSPHQWௐWRௐWKHLUௐVSHFLILFௐUHTXLUHPHQWVௐRUௐSHUIRUPDQFHௐ H[SHFWDWLRQVௐௐ6RXUFHZHOOௐKDVௐVHHQௐLQFUHDVLQJௐYROXPHVௐRIௐSXUFKDVHVௐIURPௐ(=ௐ /LQHU976ௐVRௐZHௐDUHௐDEOHௐWRௐRIIHUௐPRUHௐVLJQLILFDQWௐGLVFRXQWVௐIRUௐWKLVௐQH[WௐFRQWUDFWௐ SHULRGௐ$OOௐIRௐWKHௐSURSRVHGௐSULFLQJௐDQGௐGLVFRXQWௐVFKHGXOHVௐDUHௐSURYLGHGௐLQௐ GRFXPHQWௐXSORDGௐVHFWLRQ

4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐSURSRVDOௐLQௐWKLVௐ UHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ\RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐ SHUFHQWDJHௐGLVFRXQWௐIURPௐ0653ௐRUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐ SHUFHQWDJHௐUDQJH
ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ(=ௐ/LQHUௐSURGXFWVௐDQGௐVHUYLFHV ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ$UURZௐSURGXFWVௐDQGௐVHUYLFHV
ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ/LPQ7HFKௐSURGXFWVௐDQGௐVHUYLFHV ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ(SLFௐ6ROXWLRQVௐSURGXFWVௐDQGௐVHUYLFHV ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ7LWDQௐSURGXFWVௐDQGௐVHUYLFHV
ௐ&DWHJRU\ௐGLVFRXQWௐRQௐ7UDIILFௐ&RDWLQJVௐSURGXFWVௐDQGௐVHUYLFHV $OOௐGLVFRXQWVௐRIIௐVXJJHVWHGௐVHOOௐSULFHௐRUௐ0653ௐGHSHQGHQWௐRQௐFDWHJRU\ௐDQGௐ PDQXIDFWXUHUௐVXJJHVWHGௐUHWDLO

'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐSURJUDPVௐWKDWௐ\RXௐ RIIHU
,QௐDGGLWLRQௐWRௐRXUௐ6RXUFHZHOOௐGLVFRXQWௐIRUௐDOOௐSXUFKDVHVௐZHௐZLOOௐFRQVLGHUௐDGGLWLRQDOௐ TXDQWLW\ௐRUௐYROXPHௐGLVFRXQWௐUHTXHVWVௐIRUௐPXOWLSOHௐXQLWௐVDOHVௐ(DFKௐUHTXHVWௐLVௐ HYDOXDWHGௐLQGLYLGXDOO\ௐDWௐWLPHௐRIௐRUGHUௐVLQFHௐZHௐGRQ
WௐNQRZௐGHWDLOVௐRIௐWKHௐSURGXFWௐ
TXDQWLW\YROXPHௐFRQILJXUDWLRQௐSHUIRUPDQFHௐVSHFLILFDWLRQVௐGHOLYHU\ௐORFDWLRQVௐDQGௐ RWKHUௐSRVVLEOHௐSURJUDPௐUHTXLUHPHQWVௐ
6KRXOGௐ6RXFHZHOOௐSXUFKDVHVௐH[FHHGௐௐGXULQJௐDௐFDOHQGDUௐ\HDUௐZHௐZLOOௐ RIIHUௐDQௐDGGLWLRQDOௐௐUHEDWHௐWRௐ6RXUFHZHOOௐRQௐDOOௐVDOHVௐH[FHHGLQJௐ

3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐUHODWHGௐVHUYLFHVௐ ZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐPDUNHW´ௐLWHPVௐRUௐ³QRQVWDQGDUG RSWLRQV´ௐ)RUௐH[DPSOHௐ\RXௐPD\ௐVXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐ SOXVௐDௐSHUFHQWDJH´ௐRUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐUHTXHVW :HௐZRXOGௐFRQWLQXHௐWRௐRIIHUௐ6RXUFHGௐ*RRGVௐDVௐVHSDUDWHௐOLQHௐLWHPௐTXRWHVௐDVௐ UHTXHVWHGௐEௐWKHௐFXVWRPHUௐ7KHௐ6RXUFHGௐ*RRGVௐTXRWDWLRQௐZRXOGௐEHௐDGGHGௐWRௐWKHௐ EDVHௐ ௐSXEOLVKHGௐRSWLRQVௐKHUHLQௐௐ0DQ\ௐRIௐRXUௐJRYHUQPHQWௐVXSSOLHGௐWUXFNVௐDUHௐ FXVWRPௐGHVLJQHGௐDQGௐEXLOWௐDFFRUGLQJௐWRௐVSHFLILFௐFXVWRPHUௐQHHGVௐ6LQFHௐWKLVௐLVௐDௐ IRXUௐ\HDUௐFRQWUDFWௐZHௐFDOFXODWHௐWKHVHௐLWHPVௐDWௐWLPHௐRIௐFXVWRPHUௐRUGHUௐWRௐEHௐVXUHௐ WKHௐSULFLQJௐLQFOXGHVௐDOOௐXQLTXHௐUHTXHVWVௐEH\RQGௐZKDWௐLVௐRIIHUHGௐLQௐRXUௐRSWLRQVௐ OLVWLQJௐDQGௐWKHௐLWHPVௐUHIOHFWௐFXUUHQWௐFRVWV

,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLVௐ127ௐLQFOXGHGௐ LQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐ FKDUJHVௐDVVRFLDWHGௐZLWKௐDௐSXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐ IUHLJKWௐRUௐVKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐRUௐLQLWLDOௐ LQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐFRVWVௐDQGௐWKHLUௐ UHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
2XUௐSULFHVௐDUHௐLQFOXVLYHௐRIௐGHVLJQௐDQGௐHQJLQHHULQJௐIHHVௐSUHFRQWUXFWLRQௐUHYLHZVௐ DQGௐHTXLSPHQWௐWHVWLQJௐௐ&XVWRPHUVௐFDQௐUHTXHVWௐDGGLWLRQDOௐHOHPHQWVௐLQFOXGLQJ ௐ
3',¶Vௐ
SUHGHOLYHU\ௐLQVSHFWLRQ
ௐDQGௐHTXLSPHQWௐWUDLQLQJௐ7KRVHௐDGGLWLRQDOௐUHTXHVWVௐ
DUHௐQRWௐLQFOXGHGௐLQௐRXUௐEDVHௐSULFLQJௐEXWௐDYDLODEOHௐDVௐRSWLRQV

,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWKHௐ6RXUFHZHOOௐ SDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐGHWDLOௐWKHௐFRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐ GHOLYHU\ௐSURJUDP
:HௐZLOOௐKDQGOHௐWKHௐGHOLYHU\ௐDVௐDQௐDGGLWLRQDOௐVRXUFHGௐJRRGௐFRVWௐTXRWHGௐRQௐDௐFDVH E\FDVHௐEDVLVௐDWௐWLPHௐRIௐHDFKௐFXVWRPHU
VௐRUGHUௐ:HௐSURYLGHௐRSWLRQVௐWRௐWKHௐ
FXVWRPHUௐRIௐ3LFNXSௐIUHLJKWௐGHOLYHU\ௐRUௐFRPSDQ\GULYHQௐGHOLYHU\

6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐRUௐSURJUDPVௐ DYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐRIIVKRUHௐGHOLYHU\ /LNHௐRXUௐFRQWLQHQWDOௐORJLVWLFVௐZHௐZRXOGௐKDQGOHௐWKHௐGHOLYHU\ௐDVௐDQௐDGGLWLRQDOௐ VRXUFHGௐJRRGௐFRVWௐTXRWHGௐRQௐDௐFDVHE\FDVHௐEDVLVௐDWௐWLPHௐRIௐHDFKௐFXVWRPHU Vௐ
RUGHUௐ7RௐVXSSRUWௐWKHVHௐFXVWRPHUVௐZHௐZRUNௐZLWKௐWKHௐWKHPௐWRௐDVVXUHௐIUHLJKWௐ IRUZDUGLQJௐGHOLYHU\ௐWRௐZDUHKRXVHVௐRUௐSRUWVௐDUHௐSODQQHGௐSURSHUO\ௐGRFXPHQWHGௐDQGௐ H[HFXWHG
:HௐRIIHUௐWKHௐVDPHௐRSWLRQVௐWRௐWKHௐFXVWRPHUௐRIௐSLFNXSௐIUHLJKWௐGHOLYHU\ௐRUௐFRPSDQ\ௐ GULYHQௐGHOLYHU\

'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐRSWLRQVௐ RIIHUHGௐLQௐ\RXUௐSURSRVDO
1RQH

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

7DEOH
3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV

&RPPHQWV
GRWKHUWKDQZKDWWKH3URSRVHUW\SLFDOO\RIIHUV
SOHDVHGHVFULEH
(=ௐ/LQHU
VௐEXVLQHVVௐZLWKௐ
JRYHUQPHQWDOௐDJHQFLHVௐLVௐW\SLFDOO\ௐ
FXVWRPௐWUXFNௐGHVLJQVௐDQGௐELGVௐ
XQLTXHௐWRௐWKHLUௐLQGLYLGXDOௐ
SHUIRUPDQFHௐVSHFLILFDWLRQVௐDQGௐ
RSHUDWLQJௐUHTXLUHPHQWVௐ6RௐPRVWௐ
RIWHQௐZHௐVHOOௐDWௐPDQXIDFWXUHUVௐ
VXJJHVWHGௐSULFLQJௐEHFDXVHௐWKHௐ
SURGXFWௐLVௐFXVWRPௐGHVLJQHGௐDQGௐ
PDQXIDFWXUHGௐ,QௐWKLVௐSURSRVDOௐZHௐ
DUHௐRIIHULQJௐDௐGLVFRXQWௐRIIௐRXUௐ

PDQXIDFWXUHU
VௐVXJJHVWHGௐUHWDLOௐ
SULFHௐEHFDXVHௐRIௐWKHௐFRPELQHGௐ
SXUFKDVLQJௐYROXPHௐUHSUHVHQWHGௐE\ௐ
6RXUFHZHOOௐPHPEHUVKLSௐ
$GGLWLRQDOO\ௐZHௐDUHௐRIIHULQJௐIL[HGௐ
SULFHVௐIRUௐIXWXUHௐRUGHUVௐZKHQௐRXUௐ
W\SLFDOௐTXRWDWLRQVௐDUHௐTXRWHGௐDWௐWKHௐ
WLPHௐRIௐUHTXHVWௐDQGௐDUHௐRQO\ௐYDOLGௐ
IRUௐௐGD\Vௐ7KLVௐSURSRVDOௐLVௐ
WDLORUHGௐWRௐVXSSRUWௐWKHௐEX\LQJௐ
SRZHUௐDQGௐQHHGVௐRIௐ6RXUFHZHOOௐ
PHPEHUV
7DEOH
$XGLWDQG$GPLQLVWUDWLYH)HH
/LQH
,WHP 4XHVWLRQ 5HVSRQVH

6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ\RXௐSODQௐWRௐHPSOR\ௐ WRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFWௐZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐ LQFOXGHVௐHQVXULQJௐWKDWௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐSURSHUௐSULFLQJௐ WKDWௐWKHௐ9HQGRUௐUHSRUWVௐDOOௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKHௐ 9HQGRUௐUHPLWVௐWKHௐSURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOOௐ3URYLGHௐVXIILFLHQWௐGHWDLOௐ WRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐTXDUWHUO\ௐVDOHVௐWRௐ6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ &RQWUDFWௐWHPSODWH
(=ௐ/LQHUௐKDVௐLQWHUQDOௐSURFHVVௐFRQWUROVௐDQGௐFKHFNVௐDQGௐEDODQFHVௐWRௐDVVXUHௐ VHOIDXGLWௐFRPSOLDQFHௐZLWKௐWKHௐUHTXLUHPHQWVௐRIௐWKHௐFRQWUDFWௐ6WDUWLQJௐZLWKௐ ZKHQௐRUGHUVௐDUHௐTXRWHGௐDQGௐUHFHLYHGௐWKH\ௐDUHௐUHYLHZHGௐE\ௐWKHௐVDOHVௐ DGPLQLVWUDWLRQௐVDOHVௐPDQDJHPHQWௐPDQXIDFWXULQJௐDQGௐDFFRXQWLQJௐEHIRUHௐ WKH\ௐDUHௐDFNQRZOHGJHGௐDQGௐHQWHUHGௐRQௐWKHௐ(53ௐV\VWHPௐ$IWHUௐWKHௐRUGHUVௐ DUHௐUHOHDVHGௐWRௐPDQXIDFWXULQJௐDQGௐSURGXFHG
ௐSULRUௐWRௐVKLSPHQWௐWKHௐVHOOௐ
SULFHௐGHOLYHU\ௐDQGௐFRVWVௐDUHௐUHYLHZHGௐDQGௐDSSURYHGௐE\ௐWKHௐDFFRXQWLQJௐ GHSDUWPHQWௐ2QFHௐDSSURYHGௐIRUௐUHOHDVHௐDQGௐVKLSPHQWௐRXUௐRSHUDWLQJௐ V\VWHPௐSURYLGHVௐQRWLILFDWLRQௐWRௐDFFRXQWLQJௐ0RQWKO\ௐDFFRXQWLQJௐSURFHGXUHVௐ UHFRQFLOHௐDOOௐVKLSPHQWVௐZLWKௐDSSURYHGௐSULFLQJௐDQGௐDGPLQLVWUDWLYHௐIHHVௐ

6RXUFHZHOOௐFRPPLVVLRQVௐHWF
ௐ4XDUWHUO\ௐWKHVHௐDUHௐVXPPDUL]HGௐUHYLHZHGௐ
DSSURYHGௐDQGௐUHOHDVHGௐIRUௐSD\PHQWUHPLWWDO

,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐIHZௐH[DPSOHVௐRIௐLQWHUQDOௐPHWULFVௐWKDWௐ ZLOOௐEHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ\RXௐDUHௐKDYLQJௐVXFFHVVௐZLWKௐWKHௐFRQWUDFW :HௐWUDFNௐRXUௐFRQWUDFWௐSHUIRUPDQFHௐLQௐILYHௐZD\VௐILUVWௐLVௐVDOHVௐDQGௐ UHYHQXHௐ0RQWKO\ௐRXUௐVHQLRUௐVDOHVௐ ௐPDUNHWLQJௐOHDGHUVKLSௐDVVHVVௐRXUௐ DFWXDOௐVDOHVௐDJDLQVWௐIRUHFDVWHGௐVDOHVௐ
6RXUFHZHOOௐVDOHVௐDVௐDௐௐRIௐWRWDOௐ
VDOHV
ௐ:HHNO\ௐZHௐWUDFNௐDOOௐSURVSHFWLYHௐEXVLQHVVௐRSSRUWXQLWLHVௐWRௐDVVXUHௐ ZHௐKDYHௐDFWLYLW\ௐWRௐJHQHUDWHௐௐVDOHVௐVXFFHVVௐ
ௐDQGௐTXDQWLW\ௐRI
6RXUFHZHOOௐRSSRUWXQLWLHVௐSRWHQWLDOௐELGVௐDQGௐTXRWDWLRQV ௐ6HFRQGO\ௐ
DFFRXQWLQJௐUHSRUWVௐFRPPLVVLRQVௐUR\DOWLHVௐDQGௐDGPLQLVWUDWLYHௐIHHௐUHPLWWDOVௐ

6RXUFHZHOOௐVDOHVௐLQYRLFHGௐDQGௐௐRIௐWRWDOௐFRPSDQ\ௐVDOHV ௐௐ7KLUGO\ௐRXUௐ
VDOHVௐ ௐPDUNHWLQJௐWHDPௐUHJXODUO\ௐDVVHVVHVௐUHVXOWVௐRIௐRXUௐPDUNHWLQJௐDQGௐ EXVLQHVVௐGHYHORSPHQWௐSODQVௐ
0DUNHWLQJௐGHSDUWPHQWௐDFWLRQVௐSODQV
ௐ7KHௐ
IRXUWKௐZD\ௐLVௐWKURXJKௐWUDFNLQJௐRXUௐFORVHௐUDWHௐRQௐ6RXUFHZHOOௐRSSRUWXQLWLHVௐ DQGௐSURMHFWVௐ)LQDOO\ௐZHௐKDYHௐUHTXHVWHGௐDௐPLQLPXPௐௐRIௐDௐVHPLDQQXDOௐ SURJUDPௐUHYLHZௐZLWKௐRXUௐ6'$ௐ7KLVௐFRXOGௐDVVXUHௐERWKௐSDUWLHVௐDUH SURDFWLYHO\ௐPDQDJLQJௐWKHௐSURJUDPௐIRUௐVXFFHVVௐ
0HHWLQJௐQRWHVௐDQGௐ5$,/
UROOLQJௐDFWLRQௐLWHPV

,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐSD\ௐWRௐ6RXUFHZHOOௐIRUௐ IDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ \RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐLVௐW\SLFDOO\ௐFDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ 9HQGRU¶VௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHH
ௐLWௐLVௐQRWௐDௐOLQHLWHPௐ
DGGLWLRQௐWRௐWKHௐ0HPEHU¶VௐFRVWௐRIௐJRRGVௐ
6HHௐWKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐ
DGGLWLRQDOௐGHWDLOV

(=ௐ/LQHUௐLVௐSURSRVLQJௐDௐௐDGPLQLVWUDWLYHௐIHHௐWRௐEHௐSDLGௐWRௐ6RXUFHZHOOௐ IRUௐIDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐFRQWUDFW

7DEOH$
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV /LQH
,WHP 4XHVWLRQ 5HVSRQVH

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

f------,f----------------------------------+---------------------------------1'- 3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐHTXLSPHQWௐ
SURGXFWVௐDQGௐVHUYLFHVௐWKDWௐ\RXௐDUHௐRIIHULQJௐLQௐ\RXUௐ
SURSRVDO
(=ௐ/LQHU
79$/ௐ&DVFDGHௐ3URGXFWௐ&RGHௐ+ௐWXUQNH\ௐDLUOHVVௐௐJDOORQௐSDLQWௐVWULSHUௐEXLOWௐRQௐDQGௐWRௐLQFOXGHௐ DQௐ,VX]Xௐ135ௐ+'ௐJDVௐFDEௐ ௐFKDVVLV
79$/ௐ$UDSDKRHௐ3URGXFWௐ&RGHௐ+ௐWXUQNH\ௐDLUOHVVௐௐJDOORQௐVWULSHUௐEXLOWௐRQௐDQGௐWRௐLQFOXGHௐDQௐ ,VX]Xௐ155ௐGLHVHOௐFDEௐ ௐFKDVVLV
79$/ௐ7HWRQௐ3URGXFWௐ&RGHௐ+ௐWXUQNH\ௐDLUOHVVௐௐJDOORQௐVWULSHUௐEXLOWௐRQௐDQGௐWRௐLQFOXGHௐDௐ 3HWHUELOWௐௐFDEௐ ௐFKDVVLV
39$/ௐ:LQG5XQQHUௐ
'XDOௐ&DUULDJH
ௐ3URGXFWௐ&RGHௐ+ௐDLUOHVVௐௐJDOORQௐSDLQWௐVWULSHUௐSDOOHWௐ PRXQWHGௐWRௐEHௐLQVWDOOHGௐRQௐDௐIODWEHGௐRUௐSLFNXSௐEHGௐVROGௐVHSDUDWHO\ 76$/ௐ7UXFNௐ6HULHVௐ3URGXFWௐ&RGHௐ$ௐFXVWRPL]DEOHௐௐJDOORQௐSDLQWௐVWULSHUௐERG\ௐFDEௐ ௐFKDVVLVௐ VROGௐVHSDUDWHO\
76$/ௐ7UXFNௐ6HULHVௐ3URGXFWௐ&RGHௐ%ௐFXVWRPL]DEOHௐௐJDOORQௐSDLQWௐVWULSHUௐERG\ௐFDEௐ ௐFKDVVLVௐ VROGௐVHSDUDWHO\
76$/ௐ7UXFNௐ6HULHVௐ3URGXFWௐ&RGHௐ&ௐFXVWRPL]DEOHௐௐJDOORQௐSDLQWௐVWULSHUௐERG\ௐFDEௐ ௐFKDVVLVௐ VROGௐVHSDUDWHO\
66$/ௐ7UDLOௐ5XQQHUௐ6WULSHUௐ3URGXFWௐ&RGHௐ'ௐFDEௐ ௐFKDVVLVௐVROGௐVHSDUDWHO\ 36$/ௐ:LQG5XQQHUௐ
VLQJOHௐFDUULDJH
ௐ3URGXFWௐ&RGHௐ(ௐFXVWRPL]DEOHௐDLUOHVVௐௐJDOORQௐSDLQWௐ VWULSHUௐSDOOHWௐPRXQWHGௐWRௐEHௐLQVWDOOHGௐRQௐDௐIODWEHGௐRUௐSLFNXSௐEHGௐVROGௐVHSDUDWHO\ௐ 3667ௐ3DOOHWL]HGௐ6WHQFLOௐ6WULSHUௐ3URGXFWௐ&RGHௐ)ௐFDEௐ ௐFKDVVLVௐVROGௐVHSDUDWHO\ 76$6ௐ7UXFNௐ6HULHVௐ3URGXFWௐ&RGHௐ*ௐFXVWRPL]DEOHௐௐJDOORQௐDLUVSUD\ௐSDLQWௐVWULSHUௐERG\ௐFDEௐ ௐFKDVVLVௐVROGௐVHSDUDWHO\
7653ௐ530ௐ7UXFNௐ3URGXFWௐ&RGHௐ.ௐ5HIOHFWLYHௐ3DYHPHQWௐ0DUNLQJௐ7UXFNௐFDEௐ ௐFKDVVLVௐVROGௐ VHSDUDWHO\
$UURZௐ6WULSLQJௐ
$UURZௐ5XPEOHௐ6WULSௐ7UXFNௐௐ3URGXFWௐ&RGHௐ1580%/(
$UURZௐ*ULQGHUௐ3ODWIRUPௐௐ%R[ௐௐ3URGXFWௐ&RGH1*5,1'(5% $UURZௐ*ULQGHU6DZௐ3ODWIRUPௐௐ%R[ௐௐ3URGXFWௐ&RGHௐ1*5,1'(5% $UURZௐ6WULSHUௐ7KHUPRSODVWLFௐௐ.HWWOHௐௐ3URGXFWௐ&RGHௐ17+(502675,3. $UURZௐ6WULSHUௐ7KHUPRSODVWLFௐௐ.HWWOHௐௐ3URGXFWௐ&RGHௐ17+(502675,3. $UURZௐ3UH0HOWHUௐ7KHUPRSODVWLFௐ7UXFNௐ0RXQWHGௐௐ3URGXFWௐ&RGHௐ17+(50230(/7 $UURZௐ0HOWHUௐ6NLG0RXQWHGௐௐOEௐ3URGXFWௐ&RGHௐ10(/76.,'. $UURZௐ6WULSHUௐ3OXUDOௐ&RPSRQHQWௐௐ3URGXFWௐ&RGHௐ1675,33/85$/ (SLFௐ6ROXWLRQVௐ
(SLFௐ6ROXWLRQVௐௐ3URGXFWௐ&RGHௐ0
3%'&ௐ3/
3%ௐௐJXQௐ:DONௐ%HKLQGௐ3DLQWௐ6WULSHU
$6(ௐ7KHUPRPDUNௐௐௐ3URGXFWௐ&RGHௐ0$6($6'ௐௐ7KHUPRSODVWLFௐKDQGOLQHUௐDSSOLFDWRU $6(ௐ7KHUPRPDUNௐௐ3URGXFWௐ&RGHௐ0$6($*ௐௐ7KHUPRSODVWLFௐKDQGOLQHUௐDSSOLFDWRU $6(ௐ7KHUPR0DUNௐ''ௐ3URGXFWௐ&RGHௐ0$6($)''ௐ
'RXEOH'URS
ௐ7KHUPRSODVWLFௐDSSOLFDWRUௐ
ZௐGRXEOHௐGURSௐEHDGௐGLVSHQVLQJௐIHDWXUH
$6(ௐ7KHUPR0DUNௐ''ௐ3URGXFWௐ&RGHௐ0$6($*''ௐ
'RXEOH'URS
7KHUPRSODVWLFௐDSSOLFDWRUௐ
ZௐGRXEOHௐGURSௐEHDGௐGLVSHQVLQJௐIHDWXUH
$6(ௐ)DVW0HOWௐௐ3URGXFWௐ&RGHௐ0$6(ௐ6WDQGDUGௐ8QLWௐ3RUWDEOHௐ3UHPHOWLQJௐ6\VWHPௐSURSDQHௐ ILUHG
$6(ௐ)DVW0HOWௐௐ&XVWRPௐ3URGXFWௐ&RGH0$6(5+ௐ
5LJKW6LGHௐ(QJLQH+\GUDXOLFௐ0RXQW
ௐ
3RUWDEOHௐ3UHPHOWLQJௐ6\VWHPௐSURSDQHௐILUHG
$6(ௐ7KHUPRSODVWLFௐ7RPL+DZNௐ7UDLOHUௐ3URGXFWௐ&RGHௐ0$6($' (SLFௐ7DSHௐ7UXFNௐ
QRௐFKDVVLV
ௐௐ3URGXFWௐ&RGH0757$
(SLFௐ6ROXWLRQVௐ7$ௐ7DSHௐ$SSOLFDWRUௐ3URGXFWௐ&RGHௐ07$ௐZDONௐEHKLQGௐFXWVௐWDSHௐZLWKRXWௐ KDYLQJௐWRௐVWRS
(VSDOGDௐ6LGHௐ:LQGHUௐௐ3URGXFWௐ&RGHௐ06:750ௐௐ7HPSRUDU\ௐ7DSHௐ5HPRYLQJௐ0DFKLQH (SLFௐ6ROXWLRQVௐ66ௐ0LQL9DFௐௐ3URGXFWௐ&RGHௐ066ௐௐYDFXXPௐFROOHFWVௐVPDOOௐJULQGHUVௐDQGௐ VFDULILHUௐGXVW
(SLFௐ6ROXWLRQVௐ00$ௐ3URPDUNௐ3URGXFWௐ&RGHௐ0$6($6ௐ
ௐUDWLRௐௐJXQௐZDONௐEHKLQGௐ
00$ௐV\VWHP
6PLWKௐ)6ௐ3URGXFWௐ&RGHௐ0)6+ௐ
KS
ௐ'HOX[HௐFRPSDFWௐGUXPVW\OHௐPXOWLXVHௐFRPELQDWLRQௐ
VFDULILHUJULQGHU
6PLWKௐ)6
ௐ3URGXFWௐ&RGHௐ0)6
+
ௐ

KS
ௐ+'ௐGHOX[HௐFRPSDFWௐGUXPVW\OHௐPXOWLXVHௐ
FRPELQDWLRQௐVFDULILHUJULQGHU
6PLWKௐ636ௐௐ3URGXFWௐ&RGHௐ0636+ௐ
KS
ௐGUXPVW\OHௐPXOWLXVHௐ6XUIDFHௐ3UHSDUDWRUௐ
XSௐWRௐ
ௐZLGWK
ௐ
6PLWKௐ636ௐ'&6ௐௐ3URGXFWௐ&RGHௐ01
ௐ

FF
ௐGUXPVW\OHௐPXOWLXVHௐ6XUIDFHௐ3UHSDUDWRUௐ
XSௐ
WRௐௐZLGWK

7LWDQ
7LWDQௐ3RZU/LQHUௐௐௐ3URGXFWௐ&RGHௐ,
7LWDQௐ3RZU/LQHUௐௐ3URGXFWௐ&RGHௐ,
7LWDQௐ3RZU/LQHUௐ
ௐ3URGXFWௐ&RGHௐ,

7LWDQௐ3RZU/LQHUௐ
ௐ3URGXFWௐ&RGHௐ,

7LWDQௐ3RZU/LQHUௐ
ௐ3URGXFWௐ&RGHௐ,

7LWDQௐ/D]\/LQHUௐ(OLWHௐ3URGXFWௐ&RGHௐ,//(
7LWDQௐ/D]\/LQHUௐ3URௐ3URGXFWௐ&RGHௐ,//3
+LWFKௐRIௐ

ௐௐ3URGXFWௐ&RGHௐ,+,7&+
%HDGௐ'LVSHQVHUௐ.LWௐIRUௐௐ*XQௐ8QLWௐௐ3URGXFWௐ&RGHௐ, %HDGௐ'LVSHQVHUௐ.LWௐIRUௐௐ*XQௐ8QLWௐ3URGXFWௐ&RGHௐ, /LPQ7HFKௐ
/LIH0DUNௐௐௐ3URGXFWௐ&RGHௐ//0*36ௐ5HFRUGௐRQO\ௐYLDௐ*36ௐYHKLFOHௐௐRQHௐVLGHௐ $LUSRUWௐ
0RGHO
ௐ
/LIH0DUNௐௐ3URGXFWௐ&RGHௐ//0*36ௐௐ5HFRUGௐRQO\ௐYLDௐ*36ௐYHKLFOHௐௐWZRௐVLGHV /LIHPDUNௐௐ3URGXFWௐ&RGHௐ//06&ௐௐ6LQJOHௐ&DUULDJHௐ5HFRUGௐDQGௐ/D\RXWௐYLDௐ*36ௐ3DLQWௐ 7UXFNௐ
$LUSRUWௐ0RGHO

/LIH0DUNௐௐௐ3URGXFWௐ&RGHௐ//0'&ௐ'XDOௐ&DUULDJHௐ*36ௐ5HFRUGௐDQGௐOD\RXWௐYLDௐ*36ௐ3DLQWௐ 7UXFNௐ
/LIH0DUNௐௐ3URGXFWௐ&RGHௐ//06&ௐௐ6LQJOHௐ&DUULDJHௐ$XWRௐ5H6WULSHௐYLDௐ&DPHUDௐ3DLQWௐ7UXFNௐ

)XOOௐ6L]Hௐ3DLQWௐ7UXFN
ௐ
/LIH0DUNௐௐ3URGXFWௐ&RGH//0'&ௐ'XDOௐ&DUULDJHௐ$XWRௐ5H6WULSHௐYLDௐ&DPHUDௐ3DLQWௐ7UXFNௐ /LIH0DUNௐௐௐ3URGXFWௐ&RGHௐ//0'&ௐ'XDOௐ&DUULDJHௐ5HFRUGௐDQGௐ/D\RXWௐYLDௐ*36ௐDQGௐ$XWRௐ 5H6WULSHௐYLDௐ&DPHUDௐ3DLQWௐ7UXFNௐ
ௐ)XOO6L]Hௐ3DLQWௐ7UXFN

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

:LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐVXEFDWHJRULHVௐ RIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐWLWOHVௐWKDWௐEHVWௐGHVFULEHௐ \RXUௐSURGXFWVௐDQGௐVHUYLFHV
7UDIILFௐ&RDWLQJVௐIDVWௐGU\ௐZDWHUERUQHௐ ௐVROYHQWௐERUQHௐWUDIILFௐSDLQWௐRIIHUHGௐLQௐYDULRXVௐFRORUVௐ ZKLWHௐ
\HOORZௐUHGௐEOXHௐEODFNௐ ௐJUHHQ

7UDIILFௐ&RDWLQJVௐௐ3URGXFWௐ&RGHௐ-
*DOௐ%XFNHW
:KLWHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
<HOORZௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐௐ3URGXFWௐ&RGHௐ8& 5HGௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& %OXHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& %ODFNௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGH8&
3DWKZD\ௐ*UHHQௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&ௐ :KLWHௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 <HOORZௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 :KLWHௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 <HOORZௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGH70 JDOௐ'UXP
:KLWHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&

<HOORZௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
5HGௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
%OXHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
%ODFNௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&

3DWKZD\ௐ*UHHQௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
:KLWHௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70
<HOORZௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70
:KLWHௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70
<HOORZௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70
JDOௐ7RWH
:KLWHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
<HOORZௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& 5HGௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& %OXHௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& %ODFNௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8&
3DWKZD\ௐ*UHHQௐ:DWHUERUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ8& :KLWHௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 <HOORZௐ$ON\Gௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 :KLWHௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70 <HOORZௐ$FU\OLFௐ6ROYHQW%RUQHௐ7UDIILFௐ3DLQWௐ)DVWௐ'U\ௐௐ3URGXFWௐ&RGHௐ70

7DEOH%
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV ,QGLFDWHEHORZLIWKHOLVWHGW\SHVRUFODVVHVRIHTXLSPHQWSURGXFWVDQGVHUYLFHVDUHRIIHUHGZLWKLQ\RXUSURSRVDO3URYLGHDGGLWLRQDOFRPPHQWVLQWKHWH[WER[ SURYLGHGDVQHFHVVDU\
/LQH,WHP &DWHJRU\RU7\SH 2IIHUHG
&RPPHQWV
$VSKDOWௐUHF\FOHVௐDQGௐUHFODLPHUV <HV
1R
1$

3DWFKHUVௐVHDOௐFRDWHUVௐFUDFNௐVHDOHUVௐDQGௐPDVWLFௐDQGௐ DGKHVLYHௐPHOWHUV
<HV
1R
1$

&KLSௐVSUHDGHUVௐDVSKDOWௐEURRPVௐDQGௐSDYHPHQWௐJULQGLQJௐRUௐ JURRYLQJௐHTXLSPHQW
<HV
1R
QRWௐFKLSௐVSUHDGHUVௐRUௐDVSKDOWௐEURRPVௐ
3DYHPHQWௐJULQGLQJௐDQGௐJURRYLQJௐHTXLSPHQW

3DYHPHQWௐPDUNLQJௐDSSOLFDWLRQௐDQGௐUHPRYDOௐHTXLSPHQW <HV 1R
$OOௐPDWHULDOௐDSSOLFDWRUௐW\SHVௐLQFOXGLQJௐSDLQWௐ
WKHUPRSODVWLFௐWDSHௐ530ௐDQGௐSOXUDOௐ
FRPSRQHQWV

2WKHU <HV
1R
7UDIILFௐSDLQWௐPDWHULDOV

7DEOH
([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP /LQH,WHP127,&(
7RLGHQWLI\DQ\H[FHSWLRQRUWRUHTXHVWDQ\PRGLILFDWLRQWRWKH6RXUFHZHOOWHPSODWH&RQWUDFWWHUPVFRQGLWLRQVRUVSHFLILFDWLRQVD 3URSRVHUPXVWVXEPLWWKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQRQWKH([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUPLPPHGLDWHO\EHORZ7KHFRQWUDFW VHFWLRQWKHVSHFLILFWH[WDGGUHVVHGE\WKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQDQGWKHSURSRVHGPRGLILFDWLRQPXVWEHLGHQWLILHGLQGHWDLO3URSRVHU VH[FHSWLRQVDQG
SURSRVHGPRGLILFDWLRQVDUHVXEMHFWWRUHYLHZDQGDSSURYDORI6RXUFHZHOODQGZLOOQRWDXWRPDWLFDOO\EHLQFOXGHGLQWKHFRQWUDFW &RQWUDFW6HFWLRQ 7HUP&RQGLWLRQRU6SHFLILFDWLRQ ([FHSWLRQRU3URSRVHG0RGLILFDWLRQ
'RFXPHQWV
(QVXUH\RXUVXEPLVVLRQGRFXPHQW
V
FRQIRUPVWRWKHIROORZLQJ

'RFXPHQWVLQ3')IRUPDWDUHSUHIHUUHG'RFXPHQWVLQ:RUG([FHORUFRPSDWLEOHIRUPDWVPD\DOVREHSURYLGHG Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

r
..
r
..
..
r
..
r
..
r
'RFXPHQWVVKRXOG127KDYHDVHFXULW\SDVVZRUGDV6RXUFHZHOOPD\QRWEHDEOHWRRSHQWKHILOH,WLV\RXUVROHUHVSRQVLELOLW\WRHQVXUHWKDWWKHXSORDGHG

GRFXPHQW
V
DUHQRWHLWKHUGHIHFWLYHFRUUXSWHGRUEODQNDQGWKDWWKHGRFXPHQWVFDQEHRSHQHGDQGYLHZHGE\6RXUFHZHOO 6RXUFHZHOOPD\UHMHFWDQ\UHVSRQVHZKHUHDQ\GRFXPHQW V
FDQQRWEHRSHQHGDQGYLHZHGE\6RXUFHZHOO
,I\RXQHHGWRXSORDGPRUHWKDQRQH

GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH]LSSHGILOHFRQWDLQVPRUHWKDQ RQH

GRFXPHQWHQVXUHHDFKGRFXPHQWLVQDPHGLQUHODWLRQWRWKHVXEPLVVLRQIRUPDWLWHPUHVSRQGLQJWR)RUH[DPSOHLIUHVSRQGLQJWRWKH0DUNHWLQJ3ODQ FDWHJRU\VDYHWKHGRFXPHQWDV³0DUNHWLQJ3ODQ´
3ULFLQJ6RXUFHZHOOSULFLQJGRFXPHQWILQDOSGI7KXUVGD\$XJXVW

)LQDQFLDO6WUHQJWKDQG6WDELOLW\)LQDQFLDO6WUHQJWK 6WDELOLW\SGI:HGQHVGD\$XJXVW

0DUNHWLQJ3ODQ6DPSOHV9766RXUFHZHOO0DUNHWLQJ3ODQSGI7KXUVGD\$XJXVW

:0%(0%(6%(RU5HODWHG&HUWLILFDWHV:0%(0%(6%(RUUHODWHG&HUWLILFDWLRQVSGI)ULGD\-XO\

:DUUDQW\,QIRUPDWLRQ:DUUDQW\,QIRUPDWLRQ 6WDWHPHQWVSGI:HGQHVGD\$XJXVW

6WDQGDUG7UDQVDFWLRQ'RFXPHQW6DPSOHV6WDQGDUG7UDQVDFWLRQ'RFXPHQW6DPSOHVSGI0RQGD\-XO\

8SORDG$GGLWLRQDO'RFXPHQW$GGLWLRQDO'RFXPHQWVSGI0RQGD\-XO\

Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

•
•
•
•
•
•
•
$GGHQGD7HUPVDQG&RQGLWLRQV
352326(5$)),'$9,7$1'$6685$1&(2)&203/,$1&(
,FHUWLI\WKDW,DPWKHDXWKRUL]HGUHSUHVHQWDWLYHRIWKH3URSRVHUVXEPLWWLQJWKHIRUHJRLQJ3URSRVDOZLWKWKHOHJDODXWKRULW\WRELQGWKH3URSRVHUWRWKLV$IILGDYLWDQG $VVXUDQFHRI&RPSOLDQFH

7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQWKHMXULVGLFWLRQRILWV UHVLGHQFH
7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRUFRQWUDFWDZDUG 7KH3URSRVHULQFOXGLQJDQ\SHUVRQDVVLVWLQJZLWKWKHFUHDWLRQRIWKLV3URSRVDOKDVDUULYHGDWWKLV3URSRVDOLQGHSHQGHQWO\DQGWKH3URSRVDOKDVEHHQFUHDWHG ZLWKRXWFROOXGLQJZLWKDQ\RWKHUSHUVRQFRPSDQ\RUSDUWLHVWKDWKDYHRUZLOOVXEPLWDSURSRVDOXQGHUWKLVVROLFLWDWLRQ DQGWKH3URSRVDOKDVLQDOOUHVSHFWVEHHQ
FUHDWHGIDLUO\ZLWKRXWDQ\IUDXGRUGLVKRQHVW\7KH3URSRVHUKDVQRWGLUHFWO\RULQGLUHFWO\HQWHUHGLQWRDQ\DJUHHPHQWRUDUUDQJHPHQWZLWKDQ\SHUVRQRU EXVLQHVVLQDQHIIRUWWRLQIOXHQFHDQ\SDUWRIWKLVVROLFLWDWLRQRURSHUDWLRQVRIDUHVXOWLQJFRQWUDFW DQGWKH3URSRVHUKDVQRWWDNHQDQ\DFWLRQLQUHVWUDLQWRIIUHH WUDGHRUFRPSHWLWLYHQHVVLQFRQQHFWLRQZLWKWKLVVROLFLWDWLRQ$GGLWLRQDOO\LI3URSRVHUKDVZRUNHGZLWKDFRQVXOWDQWRQWKH3URSRVDOWKHFRQVXOWDQW DQLQGLYLGXDO
RUDFRPSDQ\
KDVQRWDVVLVWHGDQ\RWKHUHQWLW\WKDWKDVVXEPLWWHGRUZLOOVXEPLWDSURSRVDOIRUWKLVVROLFLWDWLRQ 7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRUFLUFXPVWDQFHVZKLFKFRXOGJLYHULVHWR DQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWH[LVWVZKHQDYHQGRUKDVDQXQIDLUFRPSHWLWLYHDGYDQWDJHRUWKHYHQGRU¶VREMHFWLYLW\ LQSHUIRUPLQJWKHFRQWUDFWLVRUPLJKWEHLPSDLUHG
7KHFRQWHQWVRIWKH3URSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRWDQHPSOR\HHRUOHJDOO\DXWKRUL]HG DJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWR'XH'DWHRIWKLVVROLFLWDWLRQ ,IDZDUGHGDFRQWUDFWWKH3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHVWKHHTXLSPHQWSURGXFWVDQGVHUYLFHVLQDFFRUGDQFHZLWKWKHWHUPV FRQGLWLRQVDQGVFRSHRIDUHVXOWLQJFRQWUDFW
7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\HTXLSPHQWSURGXFWVRUVHUYLFHVDOODSSOLFDEOHOLFHQVHVRUFHUWLILFDWLRQVQHFHVVDU\WRGHOLYHU VXFKHTXLSPHQWSURGXFWVRUVHUYLFHVXQGHUDQ\UHVXOWLQJFRQWUDFW 7KH3URSRVHUDJUHHVWRGHOLYHUHTXLSPHQWSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUHDFFHSWDEOHWR6RXUFHZHOO 0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQGUHODWHGVHUYLFHVWR6RXUFHZHOO0HPEHUVXQGHUDQ DZDUGHG&RQWUDFW

7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV 7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHGFRQILGHQWLDO RUQRQSXEOLFHWF
HLWKHUVXEVWDQWLDOO\RULQWKHLUHQWLUHW\
8QGHU0LQQHVRWD6WDWXWHV6HFWLRQ
VXEGLYLVLRQDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLFGDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLV DZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGDWUDGH VHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU0LQQHVRWD
V'DWD3UDFWLFHV$FW
3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW

,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURORIWKH8QLWHG6WDWHV 'HSDUWPHQWRIWKH7UHDVXU\IRXQGDW
KWWSV
ZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI

,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW KWWSV
VDPJRY6$0
RU
3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHGE\WKH6WDWHRI0LQQHVRWD

WKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOH RUDQ\3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULW QRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVHUHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶V$IILGDYLWKDYHWKHOHJDODXWKRULW\WRVXEPLWWKLV3URSRVDORQEHKDOIRIWKH 3URSRVHUDQGWKDWWKLVHOHFWURQLFDFNQRZOHGJPHQWKDVWKHVDPHOHJDOHIIHFWYDOLGLW\DQGHQIRUFHDELOLW\DVLI,KDGKDQGVLJQHGWKH3URSRVDO7KLVVLJQDWXUHZLOOQRW EHGHQLHGVXFKOHJDOHIIHFWYDOLGLW\RUHQIRUFHDELOLW\VROHO\EHFDXVHDQHOHFWURQLFVLJQDWXUHRUHOHFWURQLFUHFRUGZDVXVHGLQLWVIRUPDWLRQ6WHYH5RHVQHU 3UHVLGHQW9RJHO7UDIILF6HUYLFHV,QF
7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH3URSRVHUIRUHVHHVDQDFWXDORU SRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHFRQWUDFWXDOREOLJDWLRQVFRQWHPSODWHGLQWKHELG <HV 1R
7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW &KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXPEHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

r r.
)LOH1DPH
,KDYHUHYLHZHGWKH
EHORZDGGHQGXPDQG
DWWDFKPHQWV
LI

DSSOLFDEOH

3DJHV
$GGHQGXPBB5RDGZD\B0DLQWB(TXLSWB5)3B
:HG-XO\
30
$GGHQGXPBB5RDGZD\B0DLQWB(TXLSWB5)3B
0RQ-XO\
30
$GGHQGXPBB5RDGZD\B0DLQWB(TXLSWB5)3B
)UL-XO\
30
$GGHQGXPBB5RDGZD\B0DLQWB(TXLSWB5)3BB'UDIW
7KX-XQH
30
Bid Number: RFP 080521 Vendor Name: Vogel Traffic Services, Inc.

r,;
r,;
r,;
March 29, 2023
City of Madera-(Sourcewell Member ID #27811)
Attn: Mr. Randy Collin, Fleet Operations Manager
1030 S. Gateway Drive
Madera, CA 93637
Re: Sourcewell Contract No. 080521-EZL Purchase of EZ Liner Model TS-AL150 Truck Mounted Striping Machine-Price Sheet Item Description List Price
18C TS-AL110 Base Unit $167,622.00
18C-02-01 Vacuum Bead Load System using Shop Air 2,360.00 18C-07-01 Skip-Line Digital Speedometer 1,680.00
18C-07-02 Gallon Counts Per Color $778.00 x 3 2,334.00
18C-07-03 Eight Light LED Work Light System 3,385.00
18C-07-06 Laser Guidance System 10,126.00
18C-07-07 3’x6’ Arrow Board ILO Base TAC Arrow Stick 3,280.00 18B-07-10 Skip Line Remote Trigger for SC-12, Each $1,118.00 x 2 2,236.00 18B-07-13 Weldex Rearview/Backup Camera System 2,578.00 Subtotal $195,601.00
7% Discount ($13,693.00)
________________________________________________________________________ Net Amount Published Pricing $181,908.00
Chassis
2024 Model Year Isuzu NPR HD Gas $52,559.00
Sourced Goods
Operator Seats w/Toolboxes $1,078.00 x 2 $2,156.00
White Paint added to Yellow Paint Guns on Left Carriage $725.00 x 2 1,450.00 (2) Drum Mount Agitator Assemblies, Each $1,858.00 x 2 3,716.00 Black Paint System-40-gal. Tank with agitator, 8.6 GPM Pump; Black Gun - w/Gun Raiser & HP Pump Plumbed to Load Black Paint 9,214.00 Hydraulic Oil Cooler 1,250.00
2 nd Model SC-12 Skip Timer 2,946.00
Strobe System California Title 13 Compliant 2,840.00
Three-Day Training Session 9,750.00
Delivery 6,250.00
Total for Sourced Goods $39,572.00
SUBTOTAL AMOUNT $274,039.00

A DIVISION OF VTS
EZ Liner • PO Box 140 • Orange City, IA 51041
P: (712) 737-4016 • TF: (800) 373-4016 • ezliner.com
Trade-in-2007 Chevy T-Series VIN# 1GBM7F1B97F424403 with EZ Liner Model AL240-EZ Body S/N 1K07148TS ($45,000.00) __________
TOTAL NET AMOUNT $229,039.00

Respectfully submitted, CUSTOMER APPROVAL
Vogel Traffic Services, Inc. dba EZ Liner City of Madera Signature_Norm Scholton_by MP_ Signature______________________ Date March 29, 2023 Date__________________________
Norm Scholten Printed Name___________________
Design & Bid Project Manager Title__________________________

A DIVISION OF VTS
EZ Liner • PO Box 140 • Orange City, IA 51041
P: (712) 737-4016 • TF: (800) 373-4016 • ezliner.com
EZ Liner #080521-EZL
Pricing for contract #080521-EZL is provided at 3% - 7% off published list price to Sourcewell participating agencies.

Sourcewell ~

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing relating to the formation of Underground Utility District No. 20 located at Yosemite Avenue and Elm Street
RECOMMENDATION:

Staff recommends that the City Council (Council):

1. Conduct the public hearing;

2. Find that Underground Utility District No. 20 is exempt from CEQA analysis under Class 2 Categorical Exemptions, California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15302.d; and

3. Adopt resolution making findings of public necessity, health, safety, and welfare and establishing Underground Utility District No. 20 in designated real property between Yosemite Avenue and Elm Street
SUMMARY:

The purpose of this hearing is to determine whether to establish an Underground Utility District (UUD) at the Yosemite Avenue and Elm Street intersection as depicted in the Project Location Map (“Project Location Map”). In order to form a UUD, the Council must hold a public hearing and adopt a resolution. The resolution must make public benefit findings as set forth in the proposed resolution. The UUD would be facilitated by PG&E Rule 20A and a combined initiative between the City of Madera (City), PG&E (Pacific, Gas & Electric), cable and telecommunications companies.

DISCUSSION:

The Council in 1968 adopted an ordinance (Madera Municipal Code Title III, Chapter 8) providing for the designation of UUDs. The Council must conduct a public hearing to determine the D-6
necessity for formation of UUDs. The undergrounding of utility poles, wires and above ground facilities must benefit the public and meet one or more of the following requirements:

1. Undergrounding will eliminate a hefty concentration of overhead distribution of facilities.

2. Street right-of-way is extensively used by the public and carries a heavy volume of pedestrian or vehicular traffic.

3. Street right-of-way passes through a civic area or public recreation area, or area of unusual scenic interest.

A field review of the proposed UUD has yet to be completed as of this time however staff has discussed the proposed UUD with PG&E on several occasions. It is anticipated that following the adoption of this resolution, a field meeting will be convened with PG&E, Telephone (AT&T), Comcast cable and City staff to confirm that the area qualifies for placing of utilities underground.

There is a significant concentration of overhead lines at Yosemite Avenue and Elm Street rightsof-way, primarily on the north side of the intersection with much of it abutting the Fresno River.

In addition, the Crossroads Shopping Center (Crossroads) is on the south side of the intersection and west of Elm Street. With the development of the Crossroads numerous overhead facilities were removed. This project represents one additional step in removing unsightly overhead utilities in this part of the City. The proposed UUD would allow the undergrounding of the overhead utilities existing within the area and clear the area of overhead and above-ground utilities.

PG&E will perform the project design, according to their standards and coordinate with the telephone and cable utilities for the underground district. Upon completion of the design, PG&E will schedule construction of the undergrounding and coordinate with the City on the installations.

Properties adjacent to the new improvements, if connected to lines being undergrounded, will be required to convert their existing services to the underground utility points of connection.

PG&E and the City will coordinate conversations with each property owner.

All costs associated with undergrounding the overhead utilities within the street right-of-way shall be paid by utility companies. The utility companies will also pay for up to 100 feet of trenching for each customer’s underground electrical service outside of the street right-of-way.

The utilities will pay for the necessary electrical meter panel hookups. Meter panels and/or existing electrical connections that do not meet code will be the responsibility of the property owners to repair or replace at their expense. It is there may be no cost to the property owners given their proximity to any pole lines from which they may take service. Affected landscaping will be restored.

FINANCIAL IMPACT:

PG&E Electric Rule 20A Program allocates funds annually for the undergrounding of power poles, overhead utility wires and above ground facilities. AT&T and Comcast are also obligated to underground their overhead facilities once the underground district is formed. The three utility companies will coordinate the underground installation of their facilities.

At present, it is anticipated there is insufficient funding within the credits now available to the City of Madera. Previous conversation with the PG&E Rule 20A Program Liaison has provide positive feedback with regard to the City’s ability to secure unused credits at other cities. The City is in need of those unused credits as the program no longer allocates credits to local agencies.

If PG&E does not secure additional funds for use by the City, the project will not move forward.

As such, there will be no impacts to the City’s General Fund.

ALTERNATIVES:

Not adopt resolution. In this case, the project will not move forward and existing credits available to the City will eventually be reallocated to other agencies until the balance zeros out some time in the future.

ATTACHMENTS:

1. Project Location Map

2. Resolution -
Exhibit A - Underground Utility District Map
Attachment 1
Project Location Map

CITY OF MADERA

E GI EERI G DEPARTMENT
428 E. YOSEMITE A VE
MADERA, CA 93638

UNDERGROUND UTILITY
DISTRICT NO. 20
DR BY: EP
CH BY: DATE: 4/12/23
SCALE: NTS
SHT ___L_ OF ___L_
Attachment 2
Resolution
RESOLUTION NO. 23-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA MAKING

FINDINGS OF PUBLIC NECESSITY, HEALTH, SAFETY, AND WELFARE AND ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 20 IN DESIGNATED REAL PROPERTY BETWEEN YOSEMITE AVENUE AND ELM STREET.

WHEREAS, the California Public Utilities Commission (CPUC) has authorized electric and telecommunication utilities to convert overhead utility lines and facilities to underground pursuant to Electric Rule 20 and Telecommunication Rule 32; and WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and counties to establish legislation authorizing the creation of underground utility districts within which existing overhead electric distribution and telecommunication distribution and service facilities will be converted to underground; and
WHEREAS, the City of Madera, has adopted an ordinance (Madera Municipal Code Title III, Chapter 8) authorizing the City Council to designate areas for the designation of Underground Utility Districts within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and WHEREAS, the City Engineer of the City of Madera has consulted with the Pacific, Gas & Electric Company (PG&E) and PG&E has agreed that the proposed underground conversion district, designated the Underground Utility District No. 20 and more particularly described in Exhibit A attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC; to wit,
that such undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities, and
that the street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, and
that the street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic,
WHEREAS, the City Engineer of the City of Madera will, as necessary, also consult with other affected public utilities for the purposes of ensuring such utilities agree that the proposed underground conversion district, designated the Underground Utility District No. 20 and more particularly described in Exhibit A attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC; and
WHEREAS, each year the City of Madera is notified by PG&E regarding the allocation of work credits for conversion of overhead electric distribution lines and facilities to underground, known as Rule 20A allocations; and
WHEREAS, the City of Madera and the affected utilities have agreed by letter that each utility shall complete the engineering of their respective portion of the Underground Utility District No. 20 Overhead to Underground Utility Conversion Project; and WHEREAS, the City of Madera and the affected utilities have agreed by letter that PG&E shall be responsible for preparation of the trench profile and composite drawings and that PG&E shall be designated as “trench lead” to manage trenching, installation of substructures, and pavement restoration and such other work; and
WHEREAS the City Engineer of the City of Madera and the affected utilities have agreed on a work schedule which meets their respective capabilities and further agreed to waive any administrative fees, costs or special street restoration requirements for purposes of this project; and
WHEREAS, to the extent required, the City of Madera has agreed to provide easements or rights of way on private property as may be necessary for installation of utility facilities in a form satisfactory to the affected utilities; and
WHEREAS, the City Council of the City of Madera has now received the report from the City Engineer recommending that the area identified in Exhibit A should be designated as an underground utility district within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and
WHEREAS, upon the recommendation of the City Engineer, the City Council of the City of Madera has determined that the proposed Underground Utility District No. 20 is categorically exempt from environmental review pursuant to the California Environmental Quality Act, and WHEREAS, the City of Madera has as the owner of the affected property within the proposed Underground Utility District No. 20 has actual notice of the public hearing; and WHEREAS, the City Council of the City of Madera held a public hearing on April 19, 2023, at which time the Council did receive and consider the recommendation of the City Engineer and did hear any and all objections or protests that were raised pertaining to designating this area an underground utility district.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council finds and determines that the public necessity, health,safety and welfare require the removal of poles, overhead wires and associated structures, and the underground installations of wires and facilities for supplying electric, communication or similar or associated service on all the real property described as:

All that real property in the City of Madera more particularly depicted on the attached Underground Utility District Boundary Map (Exhibit A) and generally described as the intersection of Yosemite Avenue and Elm Street

3. The City Council finds and determines that the undergrounding of utilities is in the general public interest for the reasons that such undergrounding will avoid and eliminate an unusual heavy concentration of overhead distribution facilities, and the streets and/ or roads mentioned in the description attached hereto are extensively used by the general public and carry a heavy volume of pedestrian and vehicular traffic.

4. The area described above is hereby established as an underground utility district and designated as City of Madera Underground Utility District No. 20. The Underground Utility District Boundary Map is attached hereto as Exhibit A and incorporated herein as a part of this Resolution.

5. All cost associated with undergrounding of the Overhead Utilities within the street right-of-way shall be paid by utility companies. The utility companies will pay for up to 100 feet of each customer’s underground electrical service outside of the street right-of-way. The utilities will pay for all necessary electrical meter panel hookups. Measurements indicate there will be no cost, except that landscaping may be disturbed.

6. That the utility companies, cable television services and other affected services shall commence work on installation of underground facility installation in Underground Utility District and that as each phase of the project is complete and ready for conversion from overhead to underground utility facilities, all fronting property owners shall be notified by first class letter, postage pre-paid, of the schedule for conversion of all utility service lines.

7. The electric utility shall use the underground conversion allocation computed pursuant to decisions of the California Public Utilities Commission for the purpose of providing to each premises requiring it in Underground Utility District No. 20 a maximum of one hundred feet of individual electric service trenching and conductor (as well as backfill, paving and conduit, if required) and each other serving utility shall provide service trenching and conductor in accordance with its rules and tariffs on file with the California Public Utilities Commission or as required by its Franchise Agreement with the City of Madera.

8. The electric utility shall use said underground conversion allowance allocation, up to a maximum amount of $1500 per service entrance excluding permit fees, for the conversion of electric service panels to accept underground service in the Underground Utility District No. 20, and each property owner shall be financially responsible for any and all costs not covered by the electric utility for the installation and maintenance of the conduit and termination box located on, under or within any structure on the premises served, and

9. That upon notification as specified, the City of Madera, as the owner of Underground Utility District No. 20,, whether identified at this time or not, shall have underground electrical entrance facilities installed and inspected pursuant to the City of Madera Electrical Code within sixty (60) days and that should any property owner fail to install satisfactory underground electrical entrance facilities by the date specified in the notice, the electric utility shall notify the City Engineer who shall, within thirty (30) days direct the electric utility in writing to discontinue electrical service to the property, without recourse, pursuant to Rule 11 until electrical entrance facilities are ready to accept underground electrical conductors and have passed the necessary inspection requirements, and

10. That once all services have been converted from overhead to underground, the utility companies, cable television services and other affected services shall remove all poles (except as specified above) and associated overhead facilities in Underground Utility District No.20, by July 1, 2025.

11. This resolution is effective immediately upon adoption. * * * * * * * * * * *
Exhibit A
Underground Utility District Boundary Map
Exhibit A
Underground Utility District Boundary Map
LEGEND:

LOT LINES

DISTRICT BOUNDARY

CITY OF MADERA

UNDERGROUND UTILITY
DISTRICT # 20
EXHIBIT "A"
-
Madera City Council Agenda
04/19/23
Agenda Item E-1
Emergency Repairs to Avenue 13 Sewer Trunk Main at
Granada Drive – Update #6
There is no written report for this item.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 19, 2023
_________________________________
Agenda Number: ___________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report regarding Senate Bill 227
RECOMMENDATION:

This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time
SUMMARY:

During the April 5, 2023, meeting, the Council requested that staff schedule this item for future discussion. This report intends to provide background information and context regarding SB 227.

The state’s employment insurance program is jointly funded by the federal government, which bars undocumented people from working illegally and therefore excludes them from drawing from unemployment benefits. While most working individuals who lose employment are eligible to receive unemployment benefits, 1.6 million undocumented workers who pay taxes into such programs are estimated to be exempt from filing for the same benefits. In response, Senator Maria Elena Durazo recently introduced Senate Bill (SB) 227 (Excluded Workers Program) to the State Legislature; this Bill would create a fund separate from the state’s unemployment program to provide unemployment payments to undocumented workers who meet requirements similar to those imposed on workers who are U.S. citizens or otherwise authorized to work in California.

DISCUSSION:

Existing law authorizes the payment of unemployment compensation benefits and requires that they be made per the regulations of the Director of Employment Development (EDD). Generally, the EDD pays benefits if claimants are eligible. As stated, the EDD is prohibited from distributing unemployment compensation benefits payments for services performed by a person who is not a citizen or national of the United States unless that person is an individual who was lawfully admitted for permanent residence at the time the services were performed, was legally present E-2
for purposes of performing the services, or was permanently residing in the United States in a lawful manner at the time the services were performed.

SB 227 would establish, until January 1, 2027, the Excluded Workers Program, to be administered by the EDD upon appropriation by the Legislature, to provide income assistance to exclude workers who are ineligible for existing state or federal benefits administered by the department and who are unemployed. The bill would make individuals eligible to receive $300 per week for each week of unemployment for up to 20 weeks. Some of these findings require applicants to prove that they worked at least 93 hours or earned a minimum of $1,300 in three months in the previous 12 months. The maximum benefit under the state unemployment program is $450 per week, with an average payment of $330 weekly. The Bill would require the department to promulgate regulations to implement the program, including regulations providing for an application process.

This two-year program would allow for legislative evaluation before considering setting it in place permanently.

SB 227 is supported by Safety Net for All, the National Employment Law Project, and the California Budget and Policy Center.

FINANCIAL IMPACT:

As this item is intended to provide information only, no direct financial impact is anticipated as a result of this report.

ALTERNATIVES:

This is an informational item, and no action is being requested.

ATTACHMENTS:

1. League of CA Cities Summary of Bill

2. Senate Bill 227
4/13/23, 1:26 PM https://ctweb.capitoltrack.com/public/publishbillinfo.aspx?bi=uIgeIV26dkf7zHzmfUnU9Si0E1I%2fFhOSxafy7FVHBu14nXQvVUZqj… https://ctweb.capitoltrack.com/public/publishbillinfo.aspx?bi=uIgeIV26dkf7zHzmfUnU9Si0E1I%2fFhOSxafy7FVHBu14nXQvVUZqjKWWTKsF9cMS 1/2 SB 227 (Durazo D) Unemployment: Excluded Workers Program.

Status: 4/10/2023 - Set for hearing April 19.

Calendar: 4/19/2023 9 a.m. - State Capitol, Room 112 SENATE GOVERNANCE AND FINANCE, CABALLERO, ANNA, Chair
Location: 3/8/2023-S. GOV. & F.
2Year
Dead
Desk Policy Fiscal Floor Desk Policy Fiscal Floor Conf.

Conc. Enrolled Vetoed Chaptered
1st House 2nd House
Summary
Existing law authorizes the payment of unemployment compensation benefits and requires that they be made in accordance with regulations of the Director of Employment Development. Existing law generally requires the Employment Development Department to promptly pay benefits if claimants are eligible or to promptly deny benefits if they are ineligible. Existing law prohibits payment of unemployment compensation benefits for services performed by a person who is not a citizen or national of the United States, unless that person is an individual who was lawfully admitted for permanent residence at the time the services were performed, was lawfully present for purposes of performing the services, or was permanently residing in the United States under color of law at the time the services were performed, as specified. This bill would establish, until January 1, 2027, the Excluded Workers Program, to be administered by the Employment Development Department upon appropriation by the Legislature, for the purpose of providing income assistance to excluded workers who are ineligible for the existing state or federal benefits administered by the department and who are unemployed. The bill would make individuals eligible to receive $300 per week for each week of unemployment, if the Director of Employment Development makes certain findings, as defined and specified. The bill would require the department to promulgate regulations to implement the program, including regulations providing for an application process, as specified. This bill contains other related provisions and other existing laws. (Based on text date 1/19/2023) Bill Text
01/19/2023 Introduced pdf htm
Analysis
03/07/2023 Senate - Committee On Labor, Public Employment And Retirement Votes
03/08/2023 Sen. P.E. & R. (Y: 4 N: 0 A: 1) (Pass)
Bills Affecting Same Code
PEOPLE WHO TRACK SB 227 ALSO TRACK:
82% AB 518 Paid family leave: eligibility: care for designated persons. tracking 75% SB 616 Paid sick days: accrual and use. tracking
73% AB 575 Paid family leave. tracking
71% SB 525 Minimum wage: health care workers. tracking
4/13/23, 1:26 PM https://ctweb.capitoltrack.com/public/publishbillinfo.aspx?bi=uIgeIV26dkf7zHzmfUnU9Si0E1I%2fFhOSxafy7FVHBu14nXQvVUZqj… https://ctweb.capitoltrack.com/public/publishbillinfo.aspx?bi=uIgeIV26dkf7zHzmfUnU9Si0E1I%2fFhOSxafy7FVHBu14nXQvVUZqjKWWTKsF9cMS 2/2 70% SB 881 Paid sick days: accrual and use. tracking
History
4/10/2023 Set for hearing April 19.
3/8/2023 From committee: Do pass and re-refer to Com. on GOV. & F. (Ayes 4. Noes 0. Page 306.) (March 8). Re-referred to Com. on GOV. & F.
2/28/2023 Set for hearing March 8.
2/1/2023 Referred to Coms. on L., P.E. & R. and GOV. & F. 1/20/2023 From printer. May be acted upon on or after February 19. 1/19/2023 Introduced. Read first time. To Com. on RLS. for assignment. To print. 4/13/2023 1:26:12 PM
SENATE BILL No. 227
Introduced by Senator Durazo
(Principal coauthor: Assembly Member Santiago)
(Coauthor: Assembly Member Wendy Carrillo)
January 19, 2023
An act to add and repeal Chapter 2 (commencing with Section 2020) of Part 8 of Division 2 of the Labor Code, and to add Section 17140.6 to the Revenue and Taxation Code, relating to unemployment. legislative counsel’s digest
SB 227, as introduced, Durazo. Unemployment: Excluded Workers Program.
(1) Existing law authorizes the payment of unemployment compensation benefits and requires that they be made in accordance with regulations of the Director of Employment Development. Existing law generally requires the Employment Development Department to promptly pay benefits if claimants are eligible or to promptly deny benefits if they are ineligible. Existing law prohibits payment of unemployment compensation benefits for services performed by a person who is not a citizen or national of the United States, unless that person is an individual who was lawfully admitted for permanent residence at the time the services were performed, was lawfully present for purposes of performing the services, or was permanently residing in the United States under color of law at the time the services were performed, as specified.

This bill would establish, until January 1, 2027, the Excluded Workers Program, to be administered by the Employment Development Department upon appropriation by the Legislature, for the purpose of providing income assistance to excluded workers who are ineligible for the existing state or federal benefits administered by the department

99 and who are unemployed. The bill would make individuals eligible to receive $300 per week for each week of unemployment, if the Director of Employment Development makes certain findings, as defined and specified. The bill would require the department to promulgate regulations to implement the program, including regulations providing for an application process, as specified.

The bill would prohibit the department from requesting or compelling certain information from individuals in connection with administering the program and would prohibit the department from retaining specified documents for longer than necessary to administer benefits. The bill would also prohibit, except as specified, disclosures of personal information, as defined.

The bill would require the department, on or before April 1, 2025, and until all funds have been exhausted, or January 1, 2027, whichever comes first, to release quarterly reports on the progress of the program.

The bill would also require the department, on or before March 1, 2026, to submit a report to the Legislature that includes specified information about the program, including, program participation, benefit amounts paid, weeks of benefits paid per participant, specified demographic information on program participants, outreach efforts, and administrative costs.
(2) The Personal Income Tax Law, in modified conformity with federal law, generally defines “gross income” as income from whatever source derived, except as specifically excluded, and provides various exclusions from gross income for purposes of computing tax liability.

Existing law requires any bill authorizing a new tax expenditure to contain, among other things, specific goals, purposes, and objectives that the tax expenditure will achieve, detailed performance indicators, and data collection requirements.

This bill, for the taxable year beginning on or after January 1, 2025, and before January 1, 2027, would provide an exclusion from gross income for benefits received under the program. The bill would require the Franchise Tax Board to submit, on or before June 15, 2026, a report to the Legislature on the total number of claims for the exclusion and the amount claimed for each exclusion, and would provide findings and declarations relating to the goals, purposes, and objectives of this exclusion.
(3) Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating 99 SB 227 — 2 —
the interest protected by the limitation and the need for protecting that interest.

This bill would make legislative findings to that effect.

Vote: majority. Appropriation: no. Fiscal committee: yes.

State-mandated local program: no.

The people of the State of California do enact as follows:
line 1 SECTION 1. The Legislature finds and declares the following:
line 2 (a)  In setting up a system of unemployment insurance benefits, line 3 the Legislature recognized that private charity and local relief line 4 cannot alone prevent the effects of unemployment. Created in line 5 1935, the unemployment insurance system serves two interlaced line 6 purposes: providing income support to workers so they can meet line 7 the basic needs of their family if they lose their jobs, and helping line 8 to sustain consumer demand during economic downturns by line 9 providing a continuing stream of dollars for families to spend in line 10 their local economies. Most workers who have become unemployed line 11 or underemployed through no fault of their own are eligible to line 12 receive unemployment insurance benefits and they, their families, line 13 and the California economy reap the benefits of this lifesaving line 14 program. However, due to historically racial exclusions, many of line 15 California’s most vulnerable workers are entirely excluded from line 16 the program.
line 17 (b)  The COVID-19 pandemic and the subsequent economic line 18 downturn caused millions of workers in California to lose their line 19 jobs and source of livelihood. Estimates from the Legislative line 20 Analyst’s Office show that 6 in 10 California workers worked jobs line 21 that could not be done remotely, increasing their chances of line 22 contracting COVID-19. Most of these workers were women, people line 23 of color, and immigrants who worked in some of the most line 24 hazardous and low-paid jobs, including fast food, grocery, garment, line 25 manufacturing, construction, and others.
line 26 (c)  Despite paying millions of dollars in state and local taxes line 27 and making up one-sixteenth of the California workforce, line 28 undocumented immigrants are categorically excluded from line 29 unemployment insurance. As of January 1, 2022, Section 1264 of line 30 the Unemployment Insurance Code provides that unemployment line 31 insurance benefits, extended duration benefits, and federal-state line 32 extended benefits shall not be payable to a noncitizen unless the 99 — 3 — SB 227
line 1 individual “was lawfully admitted for permanent residence at the line 2 time the services were performed, was lawfully present for line 3 purposes of performing the services, or was permanently residing line 4 in the United States under color of law at the time the services line 5 were performed[.]” During the COVID-19 pandemic, line 6 undocumented immigrant workers were also unable to access line 7 programs such as Pandemic Unemployment Assistance, Federal line 8 Pandemic Unemployment Compensation, and Pandemic line 9 Emergency Unemployment Compensation. These programs were line 10 a crucial lifeline for the one in six adults that received these benefits line 11 at the height of the crisis. Studies have shown that beyond line 12 curtailing poverty, these benefits substantially reduced hardship line 13 and improved the well-being of households, including recipients’ line 14 financial stability and mental health. Yet, some of California’s line 15 most vulnerable workers have been and remain completely line 16 excluded from these programs.
line 17 (d)  Immigrant workers make up a significant percentage of line 18 workers in many of the industries that experienced the highest line 19 rates of joblessness and low wages predating the COVID-19 line 20 pandemic. The impact of this job loss threatens the livelihoods of line 21 millions of Californians, in addition to the unemployed workers line 22 themselves. An estimated one in three undocumented residents is line 23 a parent and more than one in eight schoolaged children in line 24 California have a parent who is an undocumented immigrant. line 25 Without the support of essential safety net programs like line 26 unemployment insurance, many immigrant families are forced to line 27 exhaust their life savings, accumulate debt, and compromise their line 28 health to simply afford basic necessities like rent and food. line 29 (e)  California’s economy also suffers by excluding line 30 undocumented workers from this program. By partially replacing line 31 unemployed workers’ earnings, unemployment insurance (UI) line 32 benefits help alleviate the inherent reduction in consumption and line 33 economic activity that results when there is a drastic increase in line 34 unemployment. Economists maintain that UI benefits produce at line 35 least $1.61 of economic stimulus for every $1 of benefits paid. line 36 Indeed, one economist found that during the Great Recession, line 37 every $1 of UI benefits produced about $2 dollars of economic line 38 impact. Similarly, UI benefits help employers and the labor market line 39 by supporting workers to find the best matched positions. 99 SB 227 — 4 —
line 1 (f)  While the COVID-19 pandemic has highlighted the extreme line 2 consequences of undocumented workers’ exclusion from line 3 unemployment insurance, this problem has existed for decades line 4 and it will only become more urgent. Wildfires, severe weather line 5 events, economic fluctuations, seasonal changes in workforce line 6 needs—all of these factors will continue to cause unemployment. line 7 And for most low-income individuals, unemployment without a line 8 safety net is a crisis no matter when it occurs. line 9 (g)  To rectify the unjust exclusion of immigrant workers from line 10 an essential social safety net program and build a safer and more line 11 resilient economy, this bill would require the Employment line 12 Development Department to establish an Excluded Workers line 13 Program to provide weekly monetary assistance to unemployed line 14 workers who are ineligible for state or federal unemployment line 15 insurance benefits due to their immigration status. line 16 SEC. 2. Chapter 2 (commencing with Section 2020) is added line 17 to Part 8 of Division 2 of the Labor Code, to read:
line 18
line 19 Chapter 2. Excluded Workers Program
line 20
line 21 2020. (a)  This chapter establishes the Excluded Workers line 22 Program, which shall be administered by the Employment line 23 Development Department, upon appropriation by the Legislature line 24 of sufficient funds to carry out the program.
line 25 (b)  The purpose of the Excluded Workers Program is to provide line 26 income assistance to excluded workers who are ineligible for the line 27 state or federal unemployment insurance benefits administered by line 28 the Employment Development Department and who are line 29 unemployed.
line 30 (c)  It is the intent of the Legislature to authorize persons who line 31 are not lawfully present in the United States, as members of the line 32 class of workers excluded from unemployment insurance benefits, line 33 to participate in and receive disbursements from the Excluded line 34 Workers Program, and this chapter is therefore enacted pursuant line 35 to subsection (d) of Section 1621 of Title 8 of the United States line 36 Code.
line 37 2021. For purposes of this chapter, the following definitions line 38 apply:
line 39 (a)  “Department” means the Employment Development line 40 Department of the Labor and Workforce Development Agency. 99 — 5 — SB 227
line 1 (b)  “Director” means the Director of Employment Development. line 2 (c)  “Employee” has the same meaning as defined in paragraph line 3 (1) of subdivision (b) of Section 2775.
line 4 (d)  “Individual” means a person who is applying for or receiving line 5 disbursements from the program.
line 6 (e)  “Personal information” means any type of information that line 7 identifies or describes an individual, including, but not limited to, line 8 the individual’s name, social security number, taxpayer line 9 identification number, physical description, home address, home line 10 telephone number, education, financial matters, and medical or line 11 employment history. It includes statements made by, or attributed line 12 to, the individual.
line 13 (f)  “Program” means the Excluded Workers Program. line 14 (g)  “Wages” has the same meaning as defined in Section 926 line 15 of the Unemployment Insurance Code.
line 16 (h)  “Week of unemployment” means a week during which the line 17 individual performs no work and earns no wages. line 18 2022. (a)  An individual shall be eligible to receive program line 19 benefits with respect to any week that falls between January 1, line 20 2025, and December 31, 2025, inclusive, if the director finds all line 21 of the following:
line 22 (1)  The individual resides in California at the time of the line 23 application.
line 24 (2)  (A)  The individual performed at least 93 hours of work or line 25 earned at least one thousand three hundred dollars ($1,300) in line 26 gross wages over the course of 3 calendar months, which do not line 27 need to be consecutive, for work performed in California as an line 28 employee within either the 12 months preceding their application line 29 for benefits or the calendar year preceding their application for line 30 benefits.
line 31 (B)  The individual’s eligibility under this paragraph shall be line 32 determined as provided in subdivision (e) of Section 2023. line 33 (3)  The individual experienced a week of unemployment during line 34 that week.
line 35 (4)  The individual is ineligible to receive unemployment line 36 insurance benefits under subdivision (a) of Section 1264 of the line 37 Unemployment Insurance Code or under subsection (a) of Section line 38 604.3 of Title 20 of the Code of Federal Regulations for reasons line 39 related to the individual’s authorization to work. 99 SB 227 — 6 —
line 1 (b)  Notwithstanding any other law, an individual shall be eligible line 2 to receive benefits from the program regardless of their line 3 immigration status provided they meet the eligibility requirements line 4 set forth in subdivision (a).
line 5 (c)  Notwithstanding subdivision (a), an individual shall be line 6 ineligible to receive payments from the program for any week in line 7 which the individual received any of the following:
line 8 (1)  Paid family leave pursuant to Chapter 7 (commencing with line 9 Section 3300) of Part 2 of Division 1 of the Unemployment line 10 Insurance Code.
line 11 (2)  Disability benefits pursuant to Part 2 (commencing with line 12 Section 2601) of Division 1 of the Unemployment Insurance Code. line 13 (3)  Temporary or permanent disability benefits pursuant to line 14 Article 3 (commencing with Section 4650) of Chapter 2 of Part 2 line 15 of Division 4.
line 16 2023. (a)  On or before January 1, 2025, the department shall line 17 promulgate regulations to administer the program. The regulations line 18 shall set forth all of the following processes, at a minimum:
line 19 (1)  A process by which individuals may apply for the benefits line 20 under this chapter.
line 21 (2)  A process for notifying individuals of the acceptance or line 22 denial of their application in a timely manner. line 23 (3)  A process for individuals to request a review of the denial. line 24 (b)  In administering the program established by this chapter, line 25 the department shall not take any of the following actions:
line 26 (1)  Requesting, orally or in writing, an individual’s nationality, line 27 place of birth, or eligibility or ineligibility for a social security line 28 number.
line 29 (2)  Compelling or requesting an individual to admit in writing line 30 whether they have proof of lawful presence in the United States. line 31 (3)  Contacting an individual’s current, former, or prospective line 32 employer for any purpose, including to verify employment status. line 33 This paragraph does not prohibit the department from using other line 34 means to verify past employment.
line 35 (4)  Recording an individual’s immigration or citizenship status. line 36 (c)  The department and any entity acting as an agent for the line 37 department shall not retain the documents or copies of documents line 38 submitted by applicants for this program for any longer than line 39 necessary to administer benefits.
99 — 7 — SB 227
line 1 (d)  The department shall begin accepting applications as soon line 2 as practicable following the issuance of final regulations to line 3 administer the program.
line 4 (e)  (1)  For purposes of demonstrating eligibility under line 5 paragraph (2) of subdivision (a) of Section 2022, an applicant shall line 6 self-attest to meeting that requirement and shall submit line 7 documentation with a value equal to at least four points to establish line 8 proof of work history, except as provided in paragraph (3). The line 9 following documentation has the following values:
line 10 (A)  The following documentation each has a value of four line 11 points:
line 12 (i)  Wage statements, as set forth in subdivision (a) of Section line 13 226 or, if the employer has failed to provide the applicant with line 14 accurate wage statements meeting the requirements of subdivision line 15 (a) of Section 226, nonpayroll checks paid by the employer or line 16 employer’s agent to the applicant or other records showing line 17 payments from an employer to the applicant.
line 18 (ii)  A federal tax return for the taxable year immediately line 19 preceding the date of application for benefits, with proof of filing line 20 with the Internal Revenue Service using a social security number line 21 or valid federal individual taxpayer identification number line 22 demonstrating at least five thousand two hundred dollars ($5,200) line 23 in gross wages. Five thousand two hundred dollars ($5,200) in line 24 gross wages demonstrates at least one thousand three hundred line 25 dollars ($1,300) in gross wages during the individual’s highest line 26 earning quarter in accordance with the requirement set forth in line 27 subparagraph (A) of paragraph (2) of subdivision (a) of Section line 28 2022.
line 29 (iii)  A state tax return for the taxable year immediately preceding line 30 the date of application for benefits, filed with the Franchise Tax line 31 Board using a social security number or valid federal individual line 32 taxpayer identification number demonstrating at least five thousand line 33 two hundred dollars ($5,200) in gross wages.
line 34 (iv)  An Internal Revenue Service Form W-2 demonstrating at line 35 least five thousand two hundred dollars ($5,200) in gross wages line 36 for the taxable year immediately preceding the date of application line 37 for benefits.
line 38 (v)  A Form 1099, a state tax return, or a federal tax form from line 39 the prior year demonstrating at least five thousand two hundred line 40 dollars ($5,200) in gross income, coupled with evidence sufficient 99 SB 227 — 8 —
line 1 to demonstrate that the individual earned that income as an line 2 employee.
line 3 (vi)  Time records showing when the employee begins and ends line 4 work each work period sufficient to demonstrate at least 93 hours line 5 worked within a 3-month period from the 12-month period prior line 6 to the application.
line 7 (B)  The following documentation each has a value of two points:
line 8 (i)  Evidence, such as statements issued by a financial institution, line 9 showing regular direct deposits made by an employer to the line 10 applicant, or regular deposits of cash earnings or checks made by line 11 the applicant to the applicant’s bank account.
line 12 (ii)  Receipts from a check-cashing establishment or transaction line 13 logs from a payment app showing regular direct deposits, deposits, line 14 or transfers from an employer.
line 15 (iii)  Receipts or records showing a consecutive pattern of line 16 commuting to and from a work location, such as toll records, line 17 parking receipts, or public transportation records that demonstrate line 18 at least 93 hours of work performed within a three-month period. line 19 (iv)  A letter attesting to the applicant’s employment history line 20 issued by a charitable organization registered with the Department line 21 of Justice or other entity designated by the director and based on line 22 knowledge that the applicant meets the requirements of paragraph line 23 (2) of subdivision (a) of Section 2022, acquired in the course of line 24 conducting intake, interviews, or other standard processes related line 25 to the provision of job-related direct services to the applicant. The line 26 department shall not contact the charitable organization for any line 27 reason other than to authenticate the letter.
line 28 (C)  The following documentation has a value of one point:
line 29 (i)  An employer-issued identification badge or identification line 30 card.
line 31 (ii)  Emails, text messages, social media messages, or other line 32 written communications relating to delivery order sheets, work line 33 invoices, work schedules, sign-in sheets, timesheets, directions or line 34 instructions from employers, or other written work-related line 35 communications between an applicant and an employer establishing line 36 the existence of a work relationship. Communications described line 37 in this clause shall only count for a total of one point, regardless line 38 of the quantity or volume of documentation submitted. line 39 (2)  The department may, by regulation, establish alternative line 40 documents that sufficiently demonstrate an applicant’s qualification 99 — 9 — SB 227
line 1 for the program, provided that those documents demonstrate that line 2 the applicant meets the eligibility requirement set forth in paragraph line 3 (2) of subdivision (a) of Section 2022.
line 4 (3)  If an applicant cannot provide sufficient documentation of line 5 their work hours, wages, or other employment records in order to line 6 meet the minimum documentation value of four points as required line 7 by this subdivision, the department may conduct a credibility line 8 interview to determine whether the applicant’s submission line 9 reasonably demonstrates that they meet the eligibility requirements line 10 of this program set forth in paragraph (2) of subdivision (a) of line 11 Section 2022. The department may establish procedures for line 12 credibility interviews.
line 13 2024. (a)  Personal information and documents collected under line 14 this chapter are confidential and exempt from disclosure under the line 15 California Public Records Act (Division 10 (commencing with line 16 Section 7920.000) of Title 1 of the Government Code), and may line 17 be used or disclosed only for purposes of administering the line 18 program, except as necessary to comply with an order, warrant, line 19 or subpoena, as issued by a court.
line 20 (b)  In carrying out the services and programs created by this line 21 chapter, the department shall establish procedures and safeguards line 22 against unauthorized access to, and use of, personal information line 23 collected by the department pursuant to this chapter by any person line 24 or entity, public or private, other than an employee of the line 25 department or a person or entity acting as an agent for the line 26 department for the purpose of administering the program. line 27 (c)  Personal information and documents collected under this line 28 chapter shall not be shared with other government agencies except line 29 as necessary to administer the program, notwithstanding the line 30 existence of data sharing agreements to which the department is line 31 a party.
line 32 2025. (a)  Any individual found eligible for the program shall line 33 receive a payment in the amount of three hundred dollars ($300) line 34 for each week of unemployment occurring between January 1, line 35 2025, and December 31, 2025, inclusive.
line 36 (b)  The total number of weeks of unemployment for which a line 37 covered individual may receive assistance under this chapter shall line 38 not exceed 20 weeks.
99 SB 227 — 10 —
line 1 2026. (a)  (1)  On or before April 1, 2025, the department shall line 2 release quarterly reports on the progress of the program, including, line 3 but not limited to:
line 4 (A)  Total benefits paid.
line 5 (B)  The number of individuals who applied for benefits. line 6 (C)  The number of individuals who received benefits. line 7 (2)  The quarterly reporting shall continue until all funds have line 8 been exhausted, or until January 1, 2027, whichever comes first. line 9 (b)  (1)  On or before March 1, 2026, the department shall submit line 10 a report to the Legislature on the program, including, but not line 11 limited to:
line 12 (A)  Program participation.
line 13 (B)  Benefit amounts paid.
line 14 (C)  Weeks of benefits paid per participant.
line 15 (D)  Demographic information on program participants, including line 16 income, gender, race, ethnicity, language, geographic distribution line 17 by county and legislative district, and employment sector. line 18 (E)  Outreach efforts.
line 19 (F)  Administrative costs.
line 20 (2)  A report to the Legislature pursuant to this subdivision shall line 21 be submitted in compliance with Section 9795 of the Government line 22 Code.
line 23 2027. This chapter shall remain in effect only until January 1, line 24 2027, and as of that date is repealed.
line 25 SEC. 3. Section 17140.6 is added to the Revenue and Taxation line 26 Code, to read:
line 27 17140.6. For the taxable year beginning on or after January 1, line 28 2025, and before January 1, 2027, gross income does not include line 29 benefits or payments received under Chapter 2 (commencing with line 30 Section 2020) of Part 8 of Division 2 of the Labor Code. line 31 SEC. 4. For purposes of complying with Section 41 of the line 32 Revenue and Taxation Code, the Legislature finds and declares as line 33 follows:
line 34 (a)  The goals, purposes, and objectives of this exclusion are to line 35 ensure that, as much as is reasonably possible, the benefits received line 36 under the Excluded Workers Program (Chapter 2 (commencing line 37 with Section 2020) of Part 8 of Division 2 of the Labor Code) are line 38 spent in the communities in which the individuals receiving the line 39 benefits live.
99 — 11 — SB 227
line 1 (b)  The Legislature shall use income reporting for the exclusion line 2 provided by the Franchise Tax Board as the performance indicator line 3 to measure whether the exclusion meets the goals, purposes, and line 4 objectives stated in subdivision (a).
line 5 (c)  The Franchise Tax Board shall submit to the Legislature, no line 6 later than June 15, 2026, a report that complies with Section 9795 line 7 of the Government Code on the total number of claims for the line 8 exclusion and the amount claimed for each exclusion. Any line 9 individually identifiable information collected pursuant to this line 10 subdivision that is used in the report shall be compiled in an line 11 aggregate or anonymized manner to preserve confidentiality. line 12 (d)  The disclosure provisions of this section shall be treated as line 13 an exception to Section 19542 under Article 2 (commencing with line 14 Section 19542) of Chapter 7 of Part 10.2 of Division 2 of the line 15 Revenue and Taxation Code.
line 16 SEC. 5. The Legislature finds and declares that Section 2 of line 17 this act, which adds Section 2024 to the Labor Code, imposes a line 18 limitation on the public’s right of access to the meetings of public line 19 bodies or the writings of public officials and agencies within the line 20 meaning of Section 3 of Article I of the California Constitution. line 21 Pursuant to that constitutional provision, the Legislature makes line 22 the following findings to demonstrate the interest protected by this line 23 limitation and the need for protecting that interest:
line 24 The act strikes a balance between furthering the public interest line 25 in rectifying the unjust exclusion of immigrant workers from line 26 essential social safety net programs like unemployment insurance line 27 and protecting the privacy of individuals receiving or applying for line 28 the benefits outlined in this act.

O
99 SB 227 — 12 —

Madera City CouncilApril 19, 2023

Madera City Council
April 19, 2023