IIAllfY C£NlRU
May 17, 2023
6:00 p.m.
Item:
Minutes for:
Adopted:
Minutes of a Regular Meeting of the Madera City Council B-1
05/17/2023
06/21/2023
Council Chambers
City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 899 3525 5118 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tern Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4 (Arrived at 6:02 p.m.) Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Chief Building Official Rafael Magallan, Community Development Director Will Tackett, Director of Financial Services Mike Lima, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Dino Lawson, Public Works Director Ismael Hernandez, Deputy City Engineer Randy Bell, Senior Civil Engineer Steve Bettencourt, Assistant Engineer Alexis Raymundo, Assistant Engineer Jonathan Gramajo, Senior Planner Robert Smith, Administrative Analyst (P/W) Sergio Martinez Orozco, Administrative Analyst (Engineering) Nicole Say and Assistant Planner Adileni Rueda.
INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE: Councilmember Villegas
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE
AGENDA AS AMENDED TO REMOVE THE CLOSED SESSION ITEM WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
No Public Comment was presented. Public Comment was closed.
WRITTEN COMMUNICATIONS: None
PRESENTATIONS: 1) Recognition of MadTown Robotics Team 1323 - World Champions INTRODUCTIONS:
2) Proclamation Recognizing Educator of the Year - Blanca Bishop None
A.
A-1
WORKSHOP:
Capital Improvement Program {CIP) - Streets, Active Transportation and Storm Drainage for Fiscal Year {FY) 2023/24 to FY 2027 /28
Recommendation: Consider the information presented and provide input and direction on the 5-year CIP for streets, active transportation (including multi-modal projects), and storm drainage projects (Report by Keith Helmuth) B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
It was noted that on Item 8-10 Stantec, the completion and contract expiration dates in the staff report indicate June 20, 2023. The correct date should be June 30, 2024 as stated in the resolution and staff will make that correction on the contract.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
B-1 Minutes -April 5, 2023
Recommendation: Approve the City Council Minutes of April 5, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 22, 2023 to May 5, 2023 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: No Action Required. (Report by Wendy Silva) B-4 Acceptance of Payment from City's Own Insurance Pool for Water Damage to the Frank Bergon Senior Center
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
May 17, 2023
Recommendation: Adopt a Minute Order Accepting an Insurance Payment from the City's Own Insurance Pool for Water Damage Repairs to the Frank Bergon Senior Center in the amount of $39,824.31 (Report by Wendy Silva) B-5 Outside City Limits Water Connection for 16385 North D Street (APN 038-082-002} Recommendation: Adopt a Resolution Approving an Agreement between the City and Carol D. Moore, Carl Armentrout, and Terry Armentrout for connection to the City's Water System (Report by Keith Helmuth)
RES 23-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16385 NORTH D STREET {APN 038-082-002) B-6 Local State of Emergency Related to the Closure of Madera Community Hospital Recommendation: Adopt a Resolution Continuing to Support Madera County's Proclamation of a Local Emergency due to the Closure of Madera Community Hospital for 30 days (Report by Arnoldo Rodriguez) RES 23-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
SUPPORTING THE COUNTY'S PROCLAMATION OF THE EXISTENCE OF A
LOCAL EMERGENCY DUE TO THE CLOSURE OF MADERA COMMUNITY
HOSPITAL FOR A PERIOD OF 30 DAYS
B-7 Piggyback Purchase Agreements for Transit and Fleet Division-related Purchases Recommendation: Adopt Resolutions Approving Piggyback Purchase Agreements as follows:
RES 23-65
City of Madera
205 W. 4th Street
Madera, CA 93637
1) Approving Sourcewell Piggyback Agreements for the Purchases from:
a. Mohawk Lifts of four post lifts for mechanic shop for $153,000 b. Schwarze Industries, Inc. of a street sweeper for $381,000 c. 72 Hour LLC dba National Auto Fleet Group for a Police pickup for $36,000
d. Kubota Tractor Corporation through Pioneer Tractor for $91,000; and
e. ALTEC Industries of Aerial Truck for $142,000
2) The State of California piggyback agreement for the purchases from:
a. Downtown Ford of Sacramento of three Ford utility trucks for $230,000
b. Cappo Management dba Freeway Toyota of one Police sedan for $36,000
c. Folsom Lake Ford of three patrol vehicles for $165,000, and d. Cappo Management dba Freeway Toyota of two pickups for Sewer and Water Maintenance for $60,000
3) The Los Angeles County Sheriff's Office piggyback agreement for the purchase from RCA Investments of three motorcycles for $93,000 (Report by Michael Lima)
RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENTS FOR I} PURCHASE FROM MOHAWK LIFTS OF FOUR POST LIFTS FOR
City Council Minutes
May 17, 2023
RES 23-66
RES 23-67
MECHANIC SHOP FOR $153,000, II) PURCHASE FROM SCHWARZE
INDUSTRIES, INC. OF A STREET SWEEPER FOR $381,000, Ill) PURCHASE FROM 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP OF POLICE PICKUP FOR $36,000, IV) PURCHASE FROM KUBOTA TRACTOR
CORPORATION THROUGH PIONEER OF TRACTOR FOR $91,000 AND V) PURCHASE FROM ALTEC INDUSTRIES OF AERIAL TRUCK FOR $142,000
RESOLUTION APPROVING STATE OF CALIFORNIA PIGGYBACK
AGREEMENTS FOR I) PURCHASE FROM DOWNTOWN FORD OF
SACRAMENTO OF THREE FORD UTILITY TRUCKS FOR VARIOUS CITY DEPARTMENTS FOR $230,000, II) PURCHASE FROM FREEWAY TOYOTA OF A POLICE SEDAN FOR $36,000, Ill) PURCHASE FROM FOLSOM LAKE FORD OF THREE POLICE PATROL VEHICLES FOR $165,000, IV) PURCHASE
FROM FREEWAY TOYOTA OF TWO PICKUP TRUCKS FOR VARIOUS CITY DEPARTMENTS FOR $60,000
RESOLUTION APPROVING THE LOS ANGELES COUNTY SHERIFF'S OFFICE
PIGGYBACK AGREEMENT FOR PURCHASE FROM RCA INVESTMENTS OF THREE POLICE MOTOTCYCLES FOR $93,000
B-8 Award of Three-Year Contract, with the Option of Two One-Vear Extensions, with the PUN Group for Professional Auditing Services
Recommendation: Adopt a Resolution Approving a Three-year Contract with the PUN Group for Professional Auditing Services in the amount of $168,763, with Two Optional One-year Extensions (Report by Michael Lima)
RES 23-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A THREE-YEAR CONRACT WITH TWO ONEYEAR OPTIONS WITH THE PUN GROUP FOR PROFESSIONAL AUDITING SERVICES IN THE AMOUNT OF $168,763
B-9 Accepting a Portion of the Improvements for lveywood Subdivision Recommendation: Adopt a Resolution:
RES 23-69
1) Accepting a Portion of the Improvements for lveywood I Subdivision; and
2) Authorizing the Filing of the Notice of Acceptance for Said Subdivision Improvements (Report by Keith Helmuth)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, ACCEPTING A PORTION OF THE IMPROVEMENTS
REQUIRED TO BE INSTALLED IN CONNECTION WITH IVEYWOOD I
SUBDIVISION, AND AUTHORIZING THE FILING OF A NOTICE OF PARTIAL
ACCEPTANCE FOR SUCH IMPROVEMENTS
B-10 Amendment to Agreement with Stantec Architectural, Inc. for Design Services in the amount of $15,000 for the Design of an Entrance Canopy at the Madera Transit Center (MTC) Recommendation: Adopt a Resolution:
City of Madera
205 W. 4th Street
Madera, CA 93637
1) Approving Amendment No. 2 to the Agreement for Professional Architectural and Engineering Services for a New Entrance Canopy at the Madera Transit Center for $15,000; and
City Council Minutes
May 17, 2023
RES 23-70
2) Approving the Extension of the Contract Term through June 30, 2024 (Report by Michael Lima)
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,
CALIFORNIA, APPROVING A SECOND AMENDMENT TO AGREEMENT
STANTEC ARCHITECTURE, INC. FOR PROFESSIONAL SERVICES TO THE
CITY OF MADERA FOR NEW ENTRANCE CANOPY AT THE MADERA
TRANSIT CENTER AND EXTENDING THE TIME OF COMPLETION
B-11 Second Reading and Adoption of an Ordinance to Rezone Property Located on 308 N. C Street (REZ 2023-01)
Recommendation: The Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take actions as follows:
ORD 1000 C.S.
1) Waive full reading and adopt an Ordinance adopting a Finding of Exemption under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) and rezoning the approximately 0.17 acres of property located at 308 N. C Street (APN: 007-081-014) from the Cl (Light Commercial) zone district to the Rl (Residential, one unit for each 6,000 square feet) zone district (Report by Will Tackett)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 0.17 ACRES OF PROPERTY LOCATED AT 308 NORTH C STREET (APN: 007-081-014) FROM THE Cl (LIGHT COMMERICAL) TO THE Rl (RESIDENTIAL, ONE UNIT FOR EACH 6,000 SQAURE FEET) ZONE
DISTRICT
B-12 Second Reading and Adoption of an Ordinance for the Arc Fresno/Madera Counties Project Prezone (REZ 2022-02) for Purposes of Facilitating Annexation to the City of Madera in Accordance with Annexation Application ANX 2022-03.
Recommendation: 1) Waive full reading and adopt an Ordinance of the City Council approving REZ 2022-02 amending the official City of Madera Zoning Map to prezone the approximately 242 acre "Arc Annexation Area" generally bound by Martin Avenue on the north, North D Street on the East, Adell and Ellis Streets on the south, and the existing United States Bureau of Reclamation Canal and Road 26 on the west; and ORD 1001 C.S.
City of Madera
205 W. 4th Street
Madera, CA 93637
2) Adopt a Resolution of the City Council initiating an application to the Madera Local Agency Formation Commission (LAFCo) for a change of organization of territory in accordance with Annexation ANX 2022- 03 (Report by Will Tackett)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING REZ 2022-02 AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO PREZONE THE APPROXIMATELY 242 ACRE "ARC
ANNEXATION AREA" BOUNDED BY MARTIN STREET ON THE NORTH,
NORTH D STREET ON THE EAST, SOUTH TO ELLIS STREET AND A
PORTION FURTHER SOUTH TO ADELL STREET, AND WEST BY THE
UNITED STATES BUREAU OF RECLAMATION CANAL AND ROAD 26
City Council Minutes
May 17, 2023
RES 23-71
C. PUBLIC HEARINGS:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
INITIATING ANNEXATION AND REQUESTING THE LOCAL AGENCY
FORMATION COMMISSION TO TAKE PROCEEDINGS FOR THE CHANGE
OF ORGANIZATION FOR THE ARC FRESNO/MADERA COUNTIES PROJECT (ANNEXATION NO. ANX 2022-03)
C-1 Public Hearing Regarding Proposed Annexation No. 14 to Community Facilities District No. 2005-1 (CVI Subdivision) and Related Actions
Recommendation: 1) Hold the Public Hearing; and
2) Adopt a Resolution of the City Council (Council) of the City of Madera Authorizing Annexation (Annexation No. 14) of Territory (22-S02/TSM 2017-02 Subdivision) to Community Facilities District No. 2005-1 (Public Services); Authorizing the Levy of Special Taxes; and Submitting the Levy of Tax to the Qualified Electors; and 3) Conduct the Election of the Qualified Electors of Annexation No. 14; and
4) Adopt a Resolution Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 14 to CFD 2005-1 (Public Services) Annexation No. 14 (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM C-1 (2) WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
RES 23-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 14) TO COMMUNITY FACILITIES DISTRICT NO. 2005- 1 (PUBLIC SERVICES), AUTHORIZING THE LEVY OF A SPECIAL TAX, AND
SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM C-1 (4) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE.
RES 23-73 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, MAKING CERTAIN FINDINGS, DECLARING AND
CERTIFYING THE RESULTS OF A SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 14 TO COMMUNITY
FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES)
C-2 Public hearing to approve the Community Development Block Grant (CDBG) 2023/24 Annual Action Plan final funding allocations and sub-recipient agreements Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Conduct a public hearing to receive final public input on the 2023/24 Annual Action Plan and adopt Resolutions:
City Council Minutes
May 17, 2023
1) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($176,346) with City of Madera 23-24 CDBG Administration; and
2) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($20,000) with Community Action
Partnership of Madera County; and
3) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($26,032) with Madera Coalition for Community Justice; and
4) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($5,527) with Project Run Madera; and 5) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($35,000) with Madera Rescue Mission; and
6) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($15,700) with O.L.I.V.E. Charitable Organization; and
7) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($10,000) with Community Action
Partnership of Madera County; and
8) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($25,000) with Madera County
Association of Realtors; and
9) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($30,000) with City of Madera, Parks & Community Services Department; and
10) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for services ($617,500) with City of Madera
Engineering Department; and
11) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($215,000) with City of Madera, Parks & Community Services Department; and
12) Adopt a Resolution Approving a 2023/24 CDBG Subrecipient Agreement for Services ($148,386) with City of Madera, Parks & Community Services Department (Report by Michael Lima)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-2 (1, 2, 10, 11 AND 12) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
COUNCILMEMBER RODRIGUEZ RECUSED HIMSELF AT 7:47 P.M.
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
May 17, 2023
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM C-2 (3, 4, 5, 6, 7, 8 AND 9) WAS APPROVED BY A 6/0 VOTE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE. RECUSED: COUNCILMEMBER RODRIGUEZ RES 23-74
RES 23-75
RES 23-76
RES 23-77
RES 23-78
RES 23-79
RES 23-80
RES 23-81
RES 23-82
RES 23-83
City of Madera
205 W. 41h Street
Madera, CA 93637
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($176,346)
WITH CITY OF MADERA, FINANCE DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($20,000)
WITH COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($26,032)
WITH MADERA COALITION FOR COMMUNITY JUSTICE
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($5,527)
WITH PROJECT RUN MADERA
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($35,000)
WITH MADERA RESCUE MISSION
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($15,700) WITH O.L.I.V.E. CHARITABLE ORGANIZATION
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($10,000)
WITH COMMUNITY ACTION PARTNERSHIP
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($25,000)
WITH MADERA COUNTY ASSOCIATION OF REALTORS
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($30,000)
WITH CITY OF MADERA PARKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($617,500)
WITH CITY OF MADERA ENGINEERING DEPARTMENT
City Council Minutes
May 17, 2023
D.
D-1
RES 23-84
RES 23-85
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($215,000)
WITH CITY OF MADERA PARKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($148,386)
WITH CITY OF MADERA PARKS DEPARTMENT
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
1) Engineer's Report For City Wide Landscape And Lighting Assessment District Zones Of Benefit 1, 2, 3, 4, 6-A, 6-8, 7, 8, 9, 10-A, 10-8, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-8, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-8, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-8, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29- E, 30, 31-A, 31-B, 32-A, 32-8, 33, 34, 34-8, 34-C, 35, 36-A, 36-8, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 For Fiscal Year (FY) 2023/24 2) Resolution of Intention to Levy and Collect Annual Assessments for City Wide Landscape and Lighting Assessment District Zones of Benefit 1, 2, 3, 4, 6-A, 6-8, 7, 8, 9, 10-A, 10-8, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-8, 15-C, 16, 17-A, 17-8, 17-C, 17- D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-8, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-8, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, SO & 51 for FY 2023/24 and Setting Date for Public Hearing
Recommendation: 1) Adopt a Minute Order Approving the Engineer's Report as Filed or with Modifications as Identified by the City Council (Council) During this Meeting; and
2) Adopt a Resolution of Intention to Levy and Collect Proposed Annual Assessments for all City-Wide Landscape and Lighting District Zones of Benefit Referenced in the Engineer's Report for FY 2023/2024 or as may be Amended and set June 7, 2023, as the Public Hearing date to Consider the Proposed FY 2023/2024 Assessments for City Wide Landscape and Lighting District Zones of Benefit (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 (1 & 2) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:
NONE. ABSTAIN: NONE.
RES 23-86 A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA, TO LEVY AND COLLECT ANNUAL ASSESSMENTS
FOR CITY WIDE LANDSCAPE AND LIGHTING DISTRICT ZONES OF
BENEFIT 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10-1, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26- 8, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-8, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 for FY 2023/24 AND City of Madera City Council Minutes
May 17, 2023
Pa ge 9 of 12
205 W. 4•• Street
Madera, CA 93637
SETTING DATE FOR PUBLIC HEARING
D-2 Agreement with RRM Design Group for Architectural and Engineering (A/E) Design Services on the lntermodal Transit Center
Recommendation: Adopt a Resolution approving an agreement with RRM Design Group to provide engineering and architectural services for the Madera lntermodal Transit Center renovation (Report by Michael Lima) No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE. NOES: NONE. ABSENT:
NONE. ABSTAIN: NONE.
RES 23-87 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AN AGREEMENT FOR ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES FOR THE RENOVATION OF THE
INTERMODAL TRANSIT CENTER WITH RRM DESIGN GROUP IN THE
AMOUNT OF $285,961 AND 10% CONTINGENCY AMOUNT FOR
POTENTIAL EXTRA SERVICES
E. ADMINISTRATIVE REPORTS:
E-1 Yosemite Avenue Landscaping and Project Update
Recommendation: This report is submitted for City Council (Council) as an update of the Caltrans State Route 145 Yosemite Avenue (Project) and consideration and direction relative to various items for the Project (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR GARCIA AND SECONDED BY COUNCILMEMBER EVANS, ITEM E-1 TO
DO A COMBINATION OF TREES ALONG WITH DROUGHT RESISTANT VEGETATION ALONG YOSEMITE AVENUE WAS APPROVED BY A 4/3 VOTE. NOES: COUNCILMEMBERS GALLEGOS, RODRIGUEZ AND MONTES. ABSENT: NONE. ABSTAIN: NONE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: 4-
NO: 3-
COUNCILMEMBER EVANS
MAYOR PROTEM MEJIA
COUNCILMEMBER VILLEGAS
MAYOR GARCIA
COUNCILMEMBER GALLEGOS
COUNCILMEMBER RODRIGUEZ
COUNCILMEMBER MONTES
E-2 Set date(s) for City Attorney interviews
Recommendation: Request for direction regarding date(s) for interviewing City Attorney candidates (Report by Wendy Silva)
Staff was directed to schedule interviews on June 26th , 28th , and/or 29th after 1:00 p.m.
City of Madera
205 W. 4•h Street
Madera, CA 93637
City Council Minutes
May 17, 2023
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Councilmember Gallegos requested additional information on criteria for Educator of the Year.
She expressed appreciation to Assemblywoman Esmeralda Soria, who has advocated strongly for Madera Community Hospital (MCH) and helped in the passage of new legislation which will provide financial assistance to struggling hospitals in California. She thanked City staff and departments for their support and sharing their condolences for the passing of her mother.
Councilmember Montes attended the Relay for Life event and presented a City Council Recognition for the work they do in spreading awareness for cancer-related research and funding.
Councilmember Rodriguez requested clarification on rules and procedures for Council regarding the matter of motions.
Councilmember Evans attended the Law Enforcement Memorial Ceremony hosted by Madera County, in which attendees paid tribute to those who lost their lives in the line of duty. She is scheduled to attend a NAACP State Conference in Sacramento, to encourage civic participation of local branches. She mentioned her work involving affordable housing discussions in Madera.
Mayor Pro Tern Mejia also asked for clarification on motions during Council meeting and as well as a formalization of the Proclamation process in terms of criteria for the recipients. She also expressed her appreciation for Assemblywoman Soria for visiting MCH, speaking with constituents and working purposefully to request relieffunding for the Hospital. She attended a community survey and presentation regarding MCH and its impacts on the community. The Domingo Velasco Soccer League honored Mayor Pro Tern Mejia and Councilmember Montes for their service to their community. She mentioned the Planet Fitness kick-off party, in which the gym is offering discounts to young athletes in Madera.
Councilmember Villegas mentioned the Arts Fest hosted by Madera County Superintendent of Schools and thanked Senator Anna Caballero and Assemblywoman Soria for their help in advancing legislation to help financially stressed hospitals.
Mayor Garcia visited a 1st grade class at Pershing Elementary and participated in a Q&A session with students. He highlighted Shirley James of the Madera Tribune, who celebrated 40 years of service with the newspaper. He presented Ms. James with a Mayor's certificate for her decades of service to the community. He also mentioned Planet Fitness and its summer passes for high school students. Mayor Garcia attended the annual Prayer Breakfast and the Veterans of Foreign Wars events. He addressed Senate Bill 112 and said it is a step in the right direction in terms of opening Madera Community Hospital; however, he reminded the public that the process could be long and arduous. He mentioned the Memorial Day celebration on Monday, May 29, 2023 at Courthouse Park.
G. CLOSED SESSION:
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
May 17, 2023
G-1 Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d) (1)
Name of Case: Madera v. Lopez
During agenda approval, City Attorney Hilda Cantu Montoy removed this item from the agenda.
ADJOURNMENT: Meeting was adjourned at 9:05 p.m.
UPCOMING MEETING DATES:
• Wednesday, June 7, 2023
• Wednesday, June 21, 2023
LITTS PREPAR B
ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
SANTOS GARCIA, May
City Council Minutes
May 17, 2023